06/27/1985y
-
FIREWORKS
CITY OF GRAND TERRACE
JIN
PROHIBITEGRAND
TER
REGULAR COUNCIL MEETING
AGENDA
CITY
COUNCIL CHAMBERS
JUNE 27, 1985
GRAND
TERRACE CIVIC CENTER
5 30 P.M.
22795
Barton Road
*
Call to Order
Invocation - Pastor
Ray Williams, Grand View Baptist Church
*
Pledge of Allegiance
*
Roll Call
CONVENE COMMUNITY REDEVELOPMENT AGENCY
1. Approval of Minutes (5/16/85) (5/23/85)
(5/28/85) (6/13/85)
2. Approval of Check Register No CRA062785
ADJOURN COMMUNITY REDEVELOPMENT AGENCY
CONVENE CITY COUNCIL
1. Items to Add/Delete
2. SPECIAL PRESENTATIONS
A. Chamber of Commerce
(1) FY 1985-86 Expenditures
B. Proclamation Supporting Efforts to Attack
Drunk Driving
3. CONSENT CALENDAR
The following Consent Calendar items are
expected to be routine & non -controversial
They will be acted upon by the Council at
one time without discussion. Any Council
Member, Staff Member or Citizen may request
removal of an item from the Consent Calendar
for discussion.
A. Approval Check Register No. 062785
B. Ratify 6/27/85 CRA Action
Staff
Recommendations
Approve
Approve
Approve
Approve
Council Action
PLEASE DO NOT REMOVE COUNTER
COPY FROM INFORMATION DESK.
THANK YOU
COUNCIL AGENDA " Staff
16/27/85 - Page 2 of 3 Recommendations
C.
Approve
5/9/85 Minutes
Approve
D.
Approve
5/16/85 Minutes
Approve
E. Approve 5/23/85 Minutes I Approve
F. Approve 5/28/85 Minutes I Approve
G. Approve 6/6/85 Minutes I Approve
H. Approve 6/13/85 Minutes I Approve
I. Approve and authorize Mayor to execute re- Approve
newal of the Traffic Signal Maintenance
Contract (GTC85-15) with Signal Maintenance,
Inc., to expire 6/30/89, including an
amended Rate Schedule (Schedule "A")
J. Approve and authorize Mayor to execute re- Approve
newal of Annual Street & Storm Drain Main-
tenance Contract (GTC85-16) with Harber
Construction, to expire 6/30/86.
K. Approve and authorize Mayor to execute Approve
Contract (GTC85-17) with Terrace Landscape
Services for Annual Landscape services at
Community Park, Civic Center, and Palm
Median for $16,320.00, to expire 6/30/86
L. Approve amended Contract (GTC84-13) for Approve
Annual Street Sweeping Services with Inland
Power Sweeping reflecting a 10% hourly
adjustment from $49.16 to $54.08
M. Approve and authorize Mayor to execute re- Approve
newal of Annual Contract for Recreational
Services (GTC85-18) with People Helpers, Inc
for $44,250.00, reflecting a 3% increase,
to expire 6/30/86
N. Approve a "No Parking" designation on the Approve
Cul-de-sac within the 22000 block of Grand
Terrace Rd. & authorize installation of
necessary traffic control devices
0. Deny Liability Claim No. LC-85-02
Approve
P. Authorize closure of Hampton Ct. off Approve
Observation Dr., 7/7/85, from 4 30-8 30 p.m
for Block Party
Council Action
COUNCIL AGENDA
6/27/85 - Page 3 of 3
14. PUBLIC PARTICIPATION
I5. ORAL REPORTS
A. Planning Commission
(1) Establish date for Joint City Council/
Planning Commission Meeting
B. Parks & Recreation Committee
C. Historical & Cultural Activities Committee
D. Crime Prevention Committee
(1) Consider Appointment of Ronald J Wright
to fill the unexpired term of John LeMay
to expire 6/30/86
E. Emergency Operations Committee
F. Economic Development Adhoc Committee
G. Police Chief
H. Fire Chief
I. City Engineer
J. City Attorney
K. City Manager
L. City Council
I6. UNFINISHED BUSINESS
A. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF GRAND TERRACE, CA, AMENDING THE GRAND
TERRACE MUNICIPAL CODE, CHAPTER 2.16, DEAL-
ING WITH THE CITY OF GRAND TERRACE PLANNING
COMMISSION (First Reading)
B. Bid Award - Barton Rd. Reconstruction
Project (GTB85-12)
C. Bike Rack at Civic Center
7. NEW BUSINESS
A. Year-end Budget Adjustments
ADJOURN
THE NEXT REGULAR CRA/CITY COUNCIL MEETINGS WILL BE
HELD THURSDAY, J ULY 11, 1985, AT 5 30 P.M
AGENDA ITEM REQUESTS FOR THE 7/11/85 MEETING MUST
BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE
BY 12 00 NOON ON 7/3/85
Staff
Recommendations Council Action
CITY OF GRAND TERRACE PEN,1 ZING C.RA- APPROVAL
COMMUNITY REDEVELOPMENT AGENCY JUN 2 7 1985
ADJOURNED REGULAR MEETING - MAY 16, 1985 CRA ACZ " ` ''40 �
The adjourned joint regular meeting of the Community Redevelopment Agency and the
City Council of the City of Grand Terrace was held in the Council Chambers, Grand
Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on May 16,
1985, at 5.30 p.m.
PRESENT Hugh J. Grant, Chairman
Byron Matteson, Vice Chairman
Tony Petta
Barbara Pfennighausen
Dennis L. Evans
Seth Armstead, ExecutYve Director
Thomas J. Schwab, Treasurer
Myrna Erway, Secretary
ABSENT. None
The meeting was opened with the Pledge of Allegiance, led by Seth
Armstead.
CITY FY 1985-86 PRELIMINARY BUDGET - (Continued)
Police (4410) - (Continued)
Finance Director Schwab recommended adding Line Item 210 to cover $300
for office supplies, subsequent to contract requirement and $600 for
the City -owned radar unit maintenance, increasing the amount approved
at the May 14 meeting.
CC-85-127 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL
AYES, to approve Line Item 210 in the amount of $300 for Account No.
4410, Police, increasing the Grand Total to $455,546.
Staff is to investigate whether
City for Council consideration
maintenance.
Non Departmental (4190)
the radar unit is practical for this
prior to appropriating funds for
Doug Erway, Chamber of Commerce President, felt the cooperative
publication of the Chamber Newsletter has proven to be of value to the
City and the residents. Referenced an Analysis of the Chamber's
position dated May 8, which was provided, estimated a cost of
approximately $30,000 to publish the Newsletter in its present format.
Councilman Petta noted the Newsletter was initially supported to
provide information to citizens since there was not sufficient
Page 1 -
CRA 5/16/85
coverage from the local press, felt it is no longer needed since the
Council meetings are televised, questioned why total funding is now
being requested. Mr. Erway felt the Newsletter provides more
information on City activities than the press, and that many citizens
do not subscribe to cable television, felt the improved quality
increased its cost. Larry Halstead advised the Chamber assumes a
monthly deficit from the Newsletter. Toni Smith felt more of the
Chamber's revenue should be used to promote business.
Councilwoman Pfennighausen supported the Chamber's request, questioned
and was advised the Chamber anticipates increased costs that will
require additional funding, recommended the funding not be specified
for just the Newsletter.
Mayor Pro Tem Matteson indicated he would support funds to attract
business - would not support this request, felt the printing cost is
extremely high and bids should be requested, noted information is
obsolete due to late publications and are not received by apartment
and mobilehome residents. Felt the Newsletter is important for the
Chamber but is no longer needed to provide City -related information.
Mr. Erway advised the Chamber recognizes and is attempting to
correct errors, felt their publication exceeds the quality of other
newsletters, the Chamber desires to retain services from within the
community, would like to do more for the community such as providing
demographic information, but does not have the funding.
David TerBest advised efforts are being made to reach all residents,
felt increased advertising indicates the Newsletter is drawing
business to Grand Terrace.
Councilman Evans supported the Newsletter as a means of providing
local information, questioned how many residents view the televised
coverage of the Council meetings. Felt all printing costs should be
reflected to provide better accounting; recommended changing the Line
Item 221 title and appropriating funds to be utilized however the
Chamber feels best.
CC-85-128 Motion by Councilwoman Pfennighausen, Second by Councilman Evans, to
approve Line Item 221 of Account No. 4190, Non Departmental, to fund
the Chamber of Commerce, in the form of a grant, $30,000 for FY
1985-86.
Mayor Grant supported the Motion provided funds are not used for
partisan purposes, concurred the press is not providing adequate
coverage - commended the television coverage. Mayor Pro Tem Matteson
voiced opposition, feeling a businessman is being subsidized because
of no competition. Councilwoman Pfennighausen called for the
question.
CC-85-129 Motion by Councilman Petta, Second by Mayor Pro Tem Matteson, to
overrule the call for the question, carried 3-2, with Councilwoman
Pfennighausen and Councilman Evans voting NOE.
Page 2 -
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is
Councilman Petta advised he supported the intent of the Motion,
recognizing the need for supporting the Chamber, felt he needed more
specific information, therefore, could not support this Motion,
requested the matter be deferred.
Motion No. CC-85-128 carried 3-2, with Mayor Pro Tem Matteson and
Councilman Petta voting NOE.
CC-85-130 Motion by Councilwoman Pfennighausen, Second by Councilman Evans, ALL
AYES, to approve Line Items 210 through 220 and 235 through 265, for
Account No. 4190, Non Departmental, in the amount of $60,650. (See
Motion No. CC-85-128 for Line Item 221)
Personnel
Mayor Grant referenced action taken relative to a Salary and Job
Survey request for Department Heads at the May 14 meeting
CC-85-131 Motion by Mayor Grant, Second by Councilman Evans, to instruct Staff
to prepare a request for proposals for the purpose of conducting a
comprehensive study of the responsibilities of all employees of the
City for the purpose of adjusting responsibilities and adjusting
salary ranges accordingly.
Following dTscussion, it was determined that this action would rescind
action taken in Motion CC-85-124B at the May 14 meeting relative to
the study on only Department Heads, effective dates of any subsequent
adjustments to be established by Council at a later time. The study
will not include contractual services. Councilwoman Pfennighausen
recommended, with Council indicating concurrence, requesting the
consultant to make recommendations for Planning Department positions
in the event Council decides to have Planning in-house.
Recessed at 7 04 p.m. and reconvened at 7 15 p.m. with all present.
Community Services (4180)
Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to
approve Account 4180, Community Services, with Line Items 110 through
142 amended to reflect the 5-1/2q salary adjustment and Line Item No.
255 increased to $30,500, failed 2-3, with Mayor Pro Tem Matteson and
Councilman Petta voting AYE.
CC-85-132 Motion by Councilwoman Pfennighausen, Second by Mayor Grant, to
approve Line Items 110 through 142 of Account 4180, Community
Services, as amended to reflect the 5-1/2q Salary adjustment, carried
4-1, with Councilman Evans voting NOE.
CC-85-133 Motion by Councilwoman Pfennighausen, Second by Councilman Petta, ALL
AYES, to approve Line Items 210 through 272 of Account 4180, Community
Services, with Line Item No. 255 increased to $30,500
Page 3 -
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Council concurred that Line Items 702 and 703, Special Projects, not
be approved at this time Staff is to provide alternative
recommendations for Christmas decorations.
CC-85-134 Motion by Councilwoman Pfennighausen, Second by Mayor Grant, ALL AYES,
to approve Line Item 701 of Account 4180, Community Services, in the
amount of $500.00.
CC-85-135 Motion by Councilwoman Pfennighausen, Second by Councilman Petta, ALL
AYES, to approve Line Item No. 800 for Account No. 4180, Community
Services, in the amount of $2,869.
Loan To Other Agencies (4200)
CC-85-136 Motion by Councilman Petta, Second by Councilwoman Pfennighausen, ALL
AYES, to approve Account 4200, Loans To Other Agencies, in the amount
of $100,000.
Contingency Reserve (4300)
CC-85-137 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL
AYES, to approve Deparment No. 4300, Contingency Reserve, in the
amount of $200,000.
Planning (4370)
CC-85-138 Motion by Councilwoman Pfennighausen, Second by Mayor Grant, ALL AYES,
to approve Line Items 110 through 142, Account 4370, Planning, in the
total adjusted amount of $55,932 in event Council approves a full-time
planner and a full-time secretary. It was clarified this action only
approves funds, not an in-house Planning Department.
CC-85-139 Motion by Councilwoman Pfennighausen, Second by Councilman Evans, ALL
AYES, to approve Line Items 255 through 271 for Account 4370,
Planning, in the amount of $8,900.
Animal Control (4390)
CC-85-140 Motion by Councilwoman Pfennighausen, Second by Councilman Petta, ALL
AYES, to approve Account No. 4390, Public Health, in the amount of
$16,000.
Parking Citations (4412)
CC-85-141 Motion by Councilman Petta, Second by Councilwoman Pfennighausen, ALL
AYES, to approve Account No. 4412, Parking Citations, in the amount of
$800.
CC-85-142 Motion by Mayor Pro Tem Matteson, Second by Councilwoman
Pfennighausen, ALL AYES, to approve Account No. 4421, Word Processing,
in the amount of $2,552.
Page 4 -
CRA 5/16/85
Parks & Recreation (4430)
CC-85-143
Motion by Mayor Pro Tem Matteson, Second by Councilwoman
Pfennighausen, to approve Account 4430, Parks & Recreation, in the
amount of $85,150
Weed Abatement (4590)
CC-85-144
Motion by Councilwoman Pfennighausen, Second by Mayor Pro Tem
Matteson, ALL AYES, to approve Account No. 4590, Weed Abatement, in
the amount of $4,200.
Storm Drain Maintenance (4631)
CC-85-145
Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL
AYES, to approve Account 4631, Storm Drain Maintenance, in the amount
of $7,875.
Planning Commission (4801)
CC-85-146A
Motion by Councilman Evans, Second by Councilwoman Pfennighausen, to
to approve adding Line Item No. 120 to Account 4801, Planning
Commission, to grant $50.00 per month per Commissioner as a stipend.
CC-85-146B
Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to amend
Motion No. CC-85-146A to include increasing Line Item No. 270 to
$2,000 and approve Account No. 4801, Planning Commission, as amended
in the amount of $8,050.
Motion No. CC-85-146B, to amend Motion CC-85-146A, carried, ALL AYES.
Motion No. CC-85-146A, as amended, carried ALL AYES.
Crime Prevention Committee (4802)
CC-85-147
Motion by Councilman Petta, Second by Councilwoman Pfennighausen, ALL
AYES, to approve Account 4802, Crime Prevention Committee, in the
amount of $1,830.
Theatre Advancement (4803)
Councilman Petta recommended eliminating the budget item since he
understands the Theatre Group no longer exists
CC-85-148
Motion by Councilwoman Pfennighausen, Second by Mayor Grant, to
approve Account 4803, Theatre Advancement, in the amount of $2,000.
Responding to questions, Mr Schwab advised the Theatre Group received
funds in form of grants the last two years upon furnishing a financial
statement, there has been no request for FY 1985-86 funds. Councilman
Petta advised the funds were initially provided with the understanding
the group would become self-sufficient, sees no visible benefit to the
City, would not support funding until the group is a viable
Page 5 -
CRA 5/16/85
organization. Mayor Grant, with Councilwoman Pfennighausen
concurring, supported appropriating funds in event interest is
resumed.
The Motion carried, 4-1, with Councilman Petta voting NOE.
Historical & Cultural Committee (4804)
CC-85-149 Motion by Mayor Pro Tem Matteson, Second by Councilwoman
Pfennighausen, ALL AYES, to approve Account 4804, Historical &
Cultural Committee, in the amount of $1,500.
Senior Citizens Program (4805)
CC-85-150 Motion by Councilwoman Pfennighausen, Second by Councilman Evans, ALL
AYES, to approve Account 4805, Senior Citizens Program, in the amount
of $1,000.
Parks & Recreation Committee (4807)
CC-85-151 Motion by Councilwoman Pfennighausen, Second by Mayor Pro Tem
Matteson, ALL AYES, to approve Account 4807, Parks & Recreation
Committee, in the amount of $1,440.
Clean Community Systems (4810)
CC-85-152 Motion by Mayor Pro Tem Matteson, Second by Councilwoman
Pfennighausen, ALL AYES, to approve Account 4810, Clean Community
Systems, in the amount of $1,150.
Roberti-Z'Berg Program (4444)
CC-85-153 Motion by Councilwoman Pfennighausen, Second by Mayor Pro Tem
Matteson, ALL AYES, to approve Account 4810, Roberti-Z'Berg, in the
amount of $5,093.
Park Project (4445)
CC-85-154 Motion by Mayor Pro Tem Matteson, Second by Councilwoman
Pfennighausen, to approve Line Items 602 and 603, Account 4445, Park
Projects, in the amount of $9,000. Following discussion, the Motion
carried 4-1, with Councilman Evans voting NOE
Motion by Mayor Pro Tem Matteson, Second by Councilwoman
Pfennighausen, to approve Line Items 701 and 702, Park Projects, in
the amount of $16,500.
Councilman Evans stated he did not support the Special Projects, Line
Items 602 and 603, and would not support this Motion, feeling the
funds should be utilized to purchase an additional park site that will
serve the entire community.
The Motion failed 1-4, with Mayor Pro Tem Matteson voting AYE.
Page 6 -
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CC-85-155 Motion by Councilwoman Pfennighausen, Second by Councilman Evans, ALL
AYES, to approve Line Item No. 702, Account 4445, Park Projects, in
the amount of $2,500.
Street & Signal Lighting (4510)
CC-85-156 Motion by Councilwoman Pfennighausen, Second by Councilman Petta, ALL
AYES, to approve Account 4510, Street & Signal Lighting, in the amount
of $40,000.
CRA-85-25 Motion by Councilwoman Pfennighausen, Second by Councilman Evans, ALL
AYES, to adjourn the meeting. It was the consensus of the
Agency to continue the Budget Sessions on May 28 and 29, 1985, at 5 30
p.m.
ADJOURN - The meeting adjourned at 9 00 p m. The next regular meeting
077-5—e held May 23, 1985, at 5 30 p m.
Respectfully submitted,
ecreta9(
APPROVED
airman
Page 7 -
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CITY OF GRAND TERRACE
COMMUNITY REDEVELOPMENT AGENCY
REGULAR MEETING - MAY 23, 1985
u CRA APPROVAL
tuaj 2 7 1985
Cf;r, F,"L, J,� .':-- 9 V0.
The regular meeting of the Community Redevelopment Agency, City of Grand Terrace,
was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road,
Grand Terrace, California, on May 23, 1985, at 5 32 p.m.
PRESENT Hugh J. Grant, Chairman
Byron Matteson, Vice Chairman
Tony Petta
Barbara Pfennighausen
Dennis L. Evans
Seth Armstead, Executive Director
Thomas J. Schwab, Treasurer
Ivan Hopkins, Attorney
Myrna Erway, Secretary
ABSENT None
APPROVAL OF MINUTES (May 9, 1985)
CRA-85-26 Motion by Vice Chairman Matteson, Second by Mrs. Pfennighausen, ALL
AYES, to approve the Minutes of May 9, 1985 as presented.
CRA-85-27 CHECK REGISTER NO. CRA052385
Motion by Vice Chairman Matteson, Second by Mrs. Pfennighausen, ALL
AYES, to approve Check Register No. CRA052385 as presented.
ADJOURN - The meeting adjourned at 5 38 p m. to adjourned regular
meetings to be held May 28 and 29, 1985 at 5 30 p.m., in the Council
Chambers, to conduct FY 1985-86 Budget Sessions. The next regular
meeting will be held June 13, 1985 at 5 30 p m.
Respectfully submitted,
Secretaly
APPROVED
Chairman
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CRA 5/23/85
PF-NDING CRA APPROVAL
CITY OF GRAND TERRACE
J Uri 2 7 1985
COMMUNITY REDEVELOPMENT AGENCY
CRA AC-EiNUa i T E"NI NO
ADJOURNED REGULAR MEETING - MAY 28, 1985
The adjourned joint regular meeting of the Community Redevelopment Agency and the
City Council of the City of Grand Terrace was held in the Council Chambers, Grand
Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on May 28,
1985, at 5 30 p.m.
PRESENT Hugh J. Grant, Chairman
Byron Matteson, Vice Chairman
Tony Petta
Barbara Pfennighausen
Dennis L. Evans
Seth Armstead, Executive Director
Thomas J. Schwab, Treasurer
Joe Kicak, City Engineer
Ilene Dughman, Secretary
ABSENT Myrna Erway, Secretary
Finance Director Schwab advised replacement pages were provided, as
requested, accumulating all Engineering budget items together.
City Engineer - All Departments
City Engineer (4170)
CC-85-173 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL
AYES, to approve Line Items 250, 254, 255, and 602 of Department 4170,
City Engineer, in the amount of $31,450.
CC-85-174 Motion by Mayor Pro Tem Matteson, Second by Mayor Grant, ALL AYES, to
approve Line Item 601 of Department 4170, City Engineer, in the amount
of 26,000
Public Works - Engineering (4610)
CC-85-175 Motion by Mayor Pro Tem Matteson, Second by Councilwoman
Pfennighausen, ALL AYES, to approve Department 4610, Public Works -
Engineering, in the amount of $15,000.
Building & Safety (4330)
CC-85-176 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL
AYES, to approve Department 4330, Building & Safety, in the amount of
$38,000.
Page 1 -
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f
Wastewater Disposal (4572)
CC-85-177 Motion by Councilwoman Pfennighausen, Second by Mayor Pro Tem
Matteson, ALL AYES, to approve Department 4572, Wastewater Disposal,
in the amount of $2,500. (This Account is included in Motion No.
CC-85-184)
Road Maintenance (4900)
Staff was directed to furnish information relative to ensuring repair
of street failures due to Riverside Highland Water Company's street
cuts.
CC-85-178 Motion by Councilwoman Pfennighausen, Second by Councilman Petta, ALL
AYES, to approve Account No. 4900, Road Maintenance, Gas Tax Fund, in
the amount of $38,615.
Weed Control (4901)
CC-85-179 Motion by Councilwoman Pfennighausen, Second by Mayor Pro Tem
Matteson, ALL AYES, to approve Account No. 4901, Weed Control, in the
amount of $16,240.
Traffic Signal Maintenance (4909)
CC-85-180 Motion by Mayor Pro Tem Matteson, Second by Councilwoman
Pfennighausen, ALL AYES, to approve Account No. 4909, Traffic Signal
Maintenance, in the amount of $6,000.
School Crossing Guard (4910)
CC-85-181 Motion by Councilwoman Pfennighausen, Second by Mayor Pro Tem
Matteson, ALL AYES, to approve Account No. 4910, School Crossing
Guard, in the amount of $2,415.
Street Sweeping (4908)
CC-85-182 Motion by Councilwoman Pfennighausen, Second by Mayor Pro Tem
Matteson, ALL AYES, to approve Account No. 4908, Street Sweeping, in
the amount of $32,607.
Wastewater Disposal Colton (4570)
CC-85-183 Motion by Councilwoman Pfennighausen, Second by Mayor Pro Tem
Matteson, ALL AYES, to approve Account No. 4570, Wastewater Disposal
Colton, in the amount of $230,000.
Wastewater Disposal Grand Terrace (4572)
CC-85-184 Motion by Mayor Pro Tem Matteson, Second by Councilwoman
Pfennighausen, to approve Account No. 4572, Wastewater Disposal Grand
Terrace, as amended to reflect a salary increase of 5-1/2%, carried
4-1, with Councilman Evans voting NOE.
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r
.
I _
Architectural Barrier Removal (4902)
CC-85-185 motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES
to approve Account No. 4902, Architectural Barrier Removal, in the
amount of $10,000.
Water System Construction - Burns, Vivienda, Maple & Walnut (4596)
CC-85-186 Motion by Mayor Pro Tem Matteson, Second by Mayor Grant, ALL AYES, to
approve Account No. 4596, Water System Construction - Burns, Vivienda,
Maple & Walnut, in the amount of $68,500.
Traffic Control Device Upgrade (4911)
Finance Director Schwab requested Council prioritize from a revised
list of projects. There is a balance of $35,000 carried over and an
estimated revenue of $143,000, recommended not spending over $150,000
to prevent depleting the fund. Councilman Evans questioned and was
advised funds for the Traffic Signal Device project at Michigan and
Barton Road relative to the Mini Market would also come from this
fund, further restricting the amount to be allocated.
Community Services Director advised the ten projects are listed as
prioritized in the Traffic Engineer Report. City Engineer Kicak felt
some of the estimated costs were low.
CC-85-187A Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to
approve Line Items 700, 701, 702, 703, 704, 706, and 709, of Account
No. 4911, Traffic Control Device Upgrade.
Councilman Evans felt the Line Item No. 706 project will eventually be
signalized requiring a mass revision, recommended not expending all
funds to allow funding for Barton Road Development.
CC-85-187B Motion by Councilman Evans, Second by Councilwoman Pfennighausen, to
amend Motion No. 187A to approve Line Items 700, 701, 702, 703, 704,
and include $37,000 for the traffic signal relocation at Barton Road
and Michigan for the Mini Market project. It was clarified that Mayor
Pro Tem Matteson's Motion also included the Mini Market project.
Responding to Mayor Pro Tem Matteson's concern for the problem at
La Cadena Drive and Barton Road, Line Item 709, Community Services
Director Anstine clarified that only two of the nine accidents
reported in the Traffic Engineer Study occurred in the City.
Motion No. CC-85-187B to amend Motion No. CC-85-187A carried 3-2, with
Mayor Grant and Mayor Pro Tem Matteson voting NOE.
Motion No. CC-85-187A, as amended, carried, ALL AYES.
Recessed at 7 05 p.m. and reconvened at 7 15 p m. with all present.
Sidewalk - Grand Terrace Rd./Terrace View Elementary School (4921)
Page 3 -
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Councilman Evans noted the Traffic Engineer Report recommended removal
of the crosswalk at Canal & Mt. Vernon because of the lack of
pedestrian use, therefore, felt it foolish to expend funds on this
project. Councilwoman Pfennighausen, with Mayor Grant concurring,
felt the project would duplicate an existing, sufficient sidewalk,
felt it did not make sense to expend $4,000 to get additional $12,000,
felt the funds could be better used elsewhere.
City Engineer Kicak outlined the area involved, responding to
Councilman Petta, advised a sidewalk would eventually be required when
the area is developed, which would probably cost approximately
$4,000. Councilman Petta felt the City should take advantage of the
additional funding for the additional improvements.
CC-85-188 Motion by Councilman Evans, Second by Councilwoman Pfennighausen, to
deny expenditure of funds for Account No. 4921, Sidewalk - Grand
Terrace Road/Terrace View Elementary School.
Mayor Pro Tem Matteson felt Council had approved the project,
questioned denying the funding. City Engineer Kicak stated Council
has the option not to accept the funding since the contract has not
been signed.
Motion No. CC-85-188 carried 3-2, with Councilman Petta and Mayor Pro
Tem Matteson voting NOE.
Reconstruct Barton Road, Mt. Vernon N/E To City Limits (4930)
CC-85-189 Motion by Councilwoman Pfennighausen, Second by Mayor Pro Tem
Matteson, to approve Account No. 4930, Reconstruction Barton Road,
Mt. Vernon N/E To City Limits, in the amount of $699,270, carried 4-0,
with Councilman Petta abstaining.
CC-85-190 ADJOURN - Motion by Councilwoman Pfennighausen, Second by Councilman
Evans to adjourn City Council at 7 33 p.m. The next regular meeting
will be held June 13, 1985, at 5 30 p.m.
COMMUNITY REDEVELOPMENT AGENCY FY 1985-86 PRELIMINARY BUDGET
Treasurer Schwab advised the Agency had reviewed and made comments
relative to the CRA FY 1985-86 Preliminary Budget at the May 13
meeting, did not take action on budget expenditures to allow time for
public input.
CRA-85-28 Motion by Vice Chairman Matteson, Second by Mr. Evans, ALL AYES, to
accept the Community Redevelopment Agency FY 1985-86 Preliminary
Budget expenditures as presented and discussed at the May 13, 1985
meeting, in the amount of $1,543,770.
ADJOURN - The Community Redevelopment Agency adjourned at 7 37 p.m.
e next regular meeting will be held June 13, 1985, at 5 30 p m.
APPROVED Respectfully submitted,
airman Acting Secretar
Page 4 -
CRA 5/28/85
PLIPIDiNC CRA APPROVAL
CITY OF GRAND TERRACE
COMMUNITY REDEVELOPMENT AGENCY
REGULAR MEETING - JUNE 13, 1985
JUN 2 7 1985 /
CRA AG:I�DH i T EN1 N0.
The regular meeting of the Community Redevelopment Agency, City of Grand Terrace,
was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road,
Grand Terrace, California, on June 13, 1985, at 5 30 p.m.
PRESENT Hugh J. Grant, Chairman
Byron Matteson, Vice Chairman
Tony Petta
Barbara Pfennighausen
Dennis L. Evans
Seth Armstead, Executive Director
Thomas J. Schwab, Treasurer
Ivan Hopkins, Attorney
Myrna Erway, Secretary
ABSENT- None
MINUTES - MAY 13, 1985
CRA-85-29 Motion by Mrs. Pfennighausen, Second by Vice Chairman Matteson, ALL
AYES, to approve the Minutes of May 13, 1985 as presented.
MINUTES - MAY 14, 1985
CRA-85-30 Motion by Chairman Grant, Second by Mrs. Pfennighausen, ALL AYES, to
approve the Minutes of May 14, 1985 as presented.
CHECK REGISTER NO. CRA061385 V
CRA-85-31 Motion by Vice Chairman Matteson, Second by Mrs. Pfennighausen, ALL
AYES, to approve Check Register No. CRA061385 as presented.
FISCAL YEAR 1985-86 BUDGET
RESOLUTION NO. CRA-85-01 - A RESOLUTION OF THE COMMUNITY REDEVELOPMENT
AGENCY AND TERRACE, CALIFORNIA, ADOPTING A BUDGET OF
ESTIMATED REVENUES AND EXPENDITURES FOR FISCAL YEAR 1985-86.
Treasurer Schwab advised the Agency approved the FY 1985-86
Preliminary Budget for Estimated Revenues in the amount of $677,240
and Estimated Expenditures in the amount of $1,098,770 during the
Budget Sessions, it was clarified there is an excess of $497,000
carry-over in the Fund Balances.
Chairman Grant opened Public Hearing and closed Public Hearing, with
no testimony received.
Page 1 - -
CRA - 6/13/85
CRA-85-32 Motion by Mrs. Pfennighausen, Second by Vice Chairman Matteson, ALL
AYES, to adopt Resolution No CRA-85-01.
Adjourned at 5 39 p.m. The next regular meeting will be held June 27,
1985, at 5 30 p.m.
Respectfully submitted,
ecre y
APPROVED
Chairman
Page 2 -
CRA - 6/13/85
PENDING CRA APPROVAL, 7 145
COMMUNITY REDEVELOPMENT AGENCY CRA AGE irDA ITEM NO,
CITY OF GRAND TERRACE
JUNE 27, 1985 CHECK REGISTER NO CRA062785
CHECK
NUMBER OUTSTANDING DEMANDS AS OF JUNE 27, 1985
*0 )
P1517
CROCKER BANK CORP TRUST
PAYMENT #1 ON CIVIC CENTER COP
$144,317
66
(REPLACE CHECK #1510, VOID)
(2)
P1518
HUGH GRANT
AGENCY DIRECTORS' FRINGE, JUNE,
1985
150
00
(3)
P1519
BYRON MATTESON
AGENCY DIRECTORS' FRINGE, JUNE,
1985
150
00
(4)
P1520
TONY PETTA
AGENCY DIRECTORS' FRINGE, JUNE,
1985
150
00
(5)
P1521
BARBARA PFENNIGHAUSEN
AGENCY DIRECTORS' FRINGE, JUNE,
1985
150
00
(6)
P1522
DENNIS EVANS
AGENCY DIRECTORS' FRINGE, JUNE,
1985
150
00
TOTAL
$145,067
66
I CERTIFY THAT, TO THE BEST OF MY KNOWLEQGE, THE AFORELISTED CHECKS FOR PAYMENT OF CRA LIABILITIES HAVE BEEN
AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF CRA
THOMAS SCHWAB
TREASURER
*CHECKS RELEASED PRIOR TO CHECK REGISTER APPROVAL
r"
ATTACK DRUNK DRIVING
JUN 2 7 1985
COUNCIL AGENDA,11TD A ,Z
WHEREAS, the residents of California are mobile people who use their
motor vehicles more than the people of any other state, and
WHEREAS, traffic accidents take an unacceptable toll annually in human
life, injury and property damage, and
WHEREAS, a large majority of these accidents are caused by the drinking
driver, and
WHEREAS, public and private institutions, along with concerned
individuals, can promote traffic safety by increasing public awareness of the
dangers of drinking and driving, and
WHEREAS, this cooperative effort should lead to greater safety on our
streets and highways,
NOW, THEREFORE, I, Hugh J. Grant, Mayor of the City of Grand Terrace, on
behalf of the City Council, do hereby proclaim that the City of Grand Terrace
will support and ,loin the Allied Law Enforcement Agencies, the Administration of
Justice System, the Associated Support Groups and the citizens of San Bernardino
County in their efforts to ATTACK DRUNK DRIVING.
Mayor of the City of Grand—re—rrace
and of the City Council thereof.
This 27th day of Jure, 1985
o rift
Tf (i /[1/{'
�f,tClFI/
_ I I'ip
kbFAANT r'UF'Ek
I I" I Ek
1'670 _
14171
14672
11,24
- 14173
1210
_ 14674 - - -
1 if 0 _
d
JUR 2 7 19$s
PAGE 1
CITY LF CF..r0 IL -'FACE
IULCIIEI/kAk4ANT kEG1STEk
CHECK REGISTER NO. 062785
ITEr
TTE►'
___ _ WARRAN_
_ NAtE
- DESCRIPTION
AMOUNT^
AMOUNT
_ kO D(LFH C. HUMAN_
_ __ _DUP.PARK CITE+HUFFAAN_(GL10) _ __
_14,00 _
14.00-
11LkSPEL FOLIN50%
K W.D.REFUND+ROBINSON (21)
9.31
9.31
ACCFhT PRINT E DESIGN
- _ SUMFER S61MMING FLYERS-(101 -
105.47
587.77
SUMPER kECREATION FLYERS
482.30
SETH�ARPSTEAD -
LOCAL MILEAGE•ARMSTEAD (10)
42.25--V.
--- 42.25
_LA4;TANCHUkY_EO77LED_}ATER_�_80ITLED NATER_C/C (101__ _-___�---_
Z1.50__-
93.90
BOTTLED WATER/COOLER RENT (10)
72 40
-_32.54
- ---- ----- -
-JIAYLESS_SILTIONEA5----DFFICE_SUPPLIES-(101
OFFICE SUPPLIES (10)
5 50
OFFICE SUPPLIES (10)
•77
OFFJCE-SUPPLM-J10)
18,95
-- -,
_
OFFICE SUPPLIES I21)
1.70 1
59.46 „
1711 LALlf-MILALS_IATEAF
HIGH4/85 (16)
90�(t
4.94 _-"
IL677
1870
COMMUNITY lEDEVELOPMENT AGENCY
LOAN 03 F/Y 84/85 (10)
2509000 00
2509000.00 t�
14678
1876
RENT COPIER 6/65(SMALL)(10)
200.05
200.05 '
1 1
COPY LINE CORP.
' 15673
-L9L'0-
PASCAL I DISILYA ,
D+S.LLMD�PiI51J_34ZAG 10)
10.000•00..'_
101800��- n
146P0
2256
EMPIRE CAMERA
BULBS/OVERHEAD PROJ.(10)1
48.93
48.93
146P1
- 2302
Tf1E FEDERATED GROUP
DISKETTES/CDMP.I10) - �� f
84.29
T „
DISKETTES/COMP.(1() 1
23.06
015KETTE5L&0tMAIJ
ZIA7
30.yL�_-,;
14692
3216
HYDREX PEST CONTROL
PEST CONTROL C/C 6/85 110)
42.00
42.00
14683
3224
HYDRO-SCAPE PRODUCTS•INC.
IMPACT SPRINKLER (10)
{ 3 21.66
21.66"�
,
t`
-14684_--_51b5___^-IiONKLEB_SL4hS
12CU-Y-F-LAG1-Y-LY-"L-A-0
6+424p44
_..6+4,24,.§6 -- ;
w
144PS
4470
VIRGIL LIVLLY
CROSS.GUAR0.5/27-6/14 (17)
222.60
222.60
146P6
4845
N C R CORPCRATION
COMPUTER PRINTOUT PAPER (21) _
437.88
437 88
t
146C7-_._
4492 _
-_1vA2APEK•HAkPER+1iOPNINS_L_
LEGAL SYC5.MAY+85_(101--
_5+931.09---.-__
11631609
14beB
°;PO
CITY OF NEknRK
FISCAL IMPACT kEPDRT (101
5.00
5.00
146P9
5529
PACIFIC BELL -
PAYPHONEC/C-6/9 1101 �-
- -- 55.90-
15.27
COMP.PPONE 6/7 (10)
_-_ -COMP
.PHONE 6/7_1211__-_____
Y_15.27
-.-- 8b.44
14l,aff
'Sal
PACIFIC :EFER MAINTENANCE
CLEAN SEWER STOPPAGE 121)
CLEAN MAINLINE SEWER_(ALL)(21) _
700.00
_ 12+986.39__ __-
13+G86.39
�-
PAGE 2
a`
Ir
^f'F
CI II
LF CPAtD 7LRkALE
f 121/P5
V,UCHEF./FAPFANT
REGISTER
VCLICIIETi
1L. 1'3f
-
-1IEC __-
_ ITEM_
-_ _ .00AN
APPI117 t Ut 81P
I u'IE Ep
NAt E
DESCRIPTION
AMOUNT
AMOuhT
14691
S145
FETRA LNIEFPRISCS __ __ _ _
__ REY RECEIVE VOUCHERS 110)
_ _ 36.73_
_ _ -
COI+FECTIOI tOTICES (10)
106 13
BLDG/SAFETY PERMITS (10)
152.43
295 29
14692
5579
PEOPLE HELFEkS.11C
REC SVCS. 5/22-6/10/85 (10)
19754.58
1054.58
14693 _
5660 _
- PEISTMASIER-CULTUN-__
POS7AGE_FDkAF-TER (101
000.00-_
_
POSTAGE FOk METER (21)
19000.00
2'OuO 00
I'
10 94 __
`665 _
_PRECI'%Cl- kEP0RIa
NOI1LE-IO LUNTRACII)L5-1161
95.0
95,76 '
14695
5670
PRESS ENTERPRISE CCMPANY
NOTICE TO CONTRACTORS (16)
78.10
78 10
14696
(123
RALPH'S PLLMEING
PEPAIR FLUSH VALVE C/C (10)
42 46
42 46
R C B tf4D_SLNS.I�C._
REMOYELR.EPI.ALE _TREES 1111
__ __-3s14Q�t99
�sZQQ:00 I"
n
'_14697 __L135
eI�
6r NA 4t .� 1r 1r11lr ". A a i1J1
5 ii
�' j 'j%'11
14698
6144
RECO REFRIGERATION EOUIP.CO.
4'_ SERVICE HVAC 5/85 110i1,'l.il�'
''tr132.00
132.00
�1
�RIVEPSIDE
- '_iL.!�.e �. W 7 1 5 N, t • t' 1+.
S .. t t .- yr - ----
----- -- r.
^r
__ __ __ __
14699 _
_ _
6298
STRIPING
PAINT RED CURB.NEWPORT (161
400.00
400 00
_SAA EEkNARUINO.CflllhT1LOF rr
6EEA.-AHATEMENT VAIJ_I10.1
3s525.00
3�525.00 _
_14700___L550
'
i ' .- r I, It '1 j. 0 / L J- :. v ( ' 5 . t I
,, I I r It:
t
14701
6501
SAN BERNARDIN09AUOITOR/CONTROL
�,PARK.CITES'5/85iCJFTCF`(GL10)J
a+,r't'' S7.00 ,t�^
1l'.'�' 57.00
., -)1411 t•1. /15Qrr4 Q''rt+. Il ..l'
t •,-r!
1•.._'1 fa__ _ n
14702
6655 y
SIGNAL MAINTENANCE INC.
SIGNAL MAINT. 5/85 (16)
199.23
199 23 I; f
Ir
15703 _-_ LhPt_
14701 - __ _ 6720
14705
14706
-- It767
1000
_ SOUSMSOA5L-RU&BER_STAtIP1 RllflEER-SIAMI' L10.L 4.16_ -----
RUBBER STAMP 1101'"6.20 10.36
CA.EDISON_LOfIPANY ELEL.CIU_BLOGS 6112_11O) " F 16.35 _
ELEC C/C 6/12 (10) 2.372 53
ELEC.SIGNALS 6/12 (16) 417.24 I
ELEC.B.Il' 11GHTS__hL12_(.I.D_) 1n..J7 ,
! ELEC.PARK SPRINKLERS 6/12 (10) 10.21
ELEC.PARK LIGHTS'(2) 6/12 (10) 24.81
FI 3.028.28_
(730
50 CA GAS COMPANY
GAS,CITY BLDGS.6/30 (10)
25 42
GAS.-C1VIC_CEATER_6/10-(1D1
--- ____
_356.72-
F >
(731
SO.CA.JOINT POWERS INSURANCE
GEN.COMPREHENSIVE/AUTO'(10)
199752.00
199752.00
(N44^
THE SUt
PUBLIC HEARING NOTICE (101� 'r
53.48- _
NOTICE TO CONTRACTOkS (161
44 90
95.38
7309
UNION OIL�CO.OF CALIFORNIA
GAS FOR CITY TRUCK (10) -
81.74
61.74 ^^
TOTAL CHECKS
367,779 28
I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CITY LIABILITIES
HAS BEEN AUDITED BY ME AND ARE NECESSARY AND &JRQ RI& -EXPENDITURES FOR THE__OPERATION OF THE CITY
THOMAS SCHWAB
JUN 2 7 1985
PENDING CITY
COUNCIL APPROVAL
CITY OF GRAND TERRACE
COUNCIL MINUTES 111�C1l AGEND'gii ul'9C
REGULAR MEETING - MAY 9, 1985
A regular meeting of the City Council of the City of Grand Terrace was called to
order in the Council Chambers, Grand Terrace,Civic Center, 22795 Barton Road,
Grand Terrace, California, on May 9, 1985, at 5 52 p.m
PRESENT Hugh J. Grant, Mayor
Byron Matteson, Mayor Pro Tempore
Tony Petta, Councilman
Barbara Pfennighausen, Councilwoman
Dennis L. Evans, Councilman
Seth Armstead, City Manager
Ivan Hopkins, City Attorney
Joe Kicak, City Engineer
Myrna Erway, City Clerk
ABSENT None
The meeting was opened with invocation by Pastor Dave Jacobs, Grand Terrace
Christian Fellowship Church, followed by the Pledge of Allegiance, led by
Councilwoman Pfennighausen.
ITEM DELETED FROM THE AGENDA Item 7B - Ordinance amending the
Municipal Code providing for the election of City Council members by
districts and an elective Mayor.
PROCLAMATIONS
Mayor Grant presented the following Proclamations
(1) "Firefighter Appreciation Day" - May 31, 1985 (to be presented to
the County at the Third Annual Firefighter Appreciation Banquet on
May 31),
(2) "Soil Stewardship Week" - May 12-19, 1985 (to be sent to the
Riverside -Corona Resource Conservation District),
(3) "Arts Awareness Month" - May 1985 (presented to Tom Williams,
Executive Director, San Bernardino County Arts League).
(4) "Senior Citizens' Month" - May 1985 (to be presented to the Grand
Terrace Senior Citizens at their May 10 meeting).
CERTIFICATE OF COMMENDATION - ED O'NEAL
Mayor Grant read and presented a Certificate of Commendation to Ed
O'Neal for outstanding service to the City
Page 1 -
5/9/85
C I
CONSENT CALENDAR
Item 3A, Check Register No 050985, and Item 3D, April 25, 1985
Minutes, were removed from the Consent Calendar for discussion.
CC-85-93 Motion by Councilman Evans, Second by Councilwoman Pfennighausen, ALL
AYES, to approve the following Consent Calendar items
B. Ratify 5/9/85 CRA actions,
C. Approve Minutes of April 11, 1985,
E. Confirm dates and times set by CRA for Council FY 1985-86 Budget
Study Sessions,
F. Waive $150 Security Deposit for Friends of the Library to conduct
meetings in the Civic Center Meeting Room,
G. Waive $150 Security Deposit for Grand Terrace Community Soccer
Club to conduct meetings in the Civic Center Meeting Room.
CHECK REGISTER NO. 050985 & MINUTES OF 4/25/85
Following clarification of Warrant Nos. 13156 and 13143 and
CC-85-94 recommended amendment to the April 25, 1985 Minutes, Motion by
Councilman Evans, Second by Councilman Petta, ALL AYES, to approve
Check Register No. 050985 as presented and the Minutes of April 25,
1985, with Item 3 of Councilman Evans' report on page 6 to read "
"...that Staff be directed to request Caltrans to widen the Barton
Road Bridge over the I-215 Freeway in the City of Grand Terrace."
Page 2 -
5/9/85
PUBLIC PARTICIPATION
Dick Rollins, 22700 DeBerry, objected to noise from construction
operations prior to 7 00 a.m. on Tract 9773 and recommended an
ordinance prohibiting such operations.
Tony Ramirez, 12708 Sanburg, representing the Grand Terrace Soccer
Club, questioned whether Council was aware of the $5.00 per hour fee
charged organizations to use the Community Meeting Room over and above
the Security Deposit. Was advised the fee covers the cost of a staff
member when the room is used after regular business hours. Mr.
Ramirez recommended issuing keys to eliminate the need for a Staff
member.
Staff was directed to investigate this matter and provide a
recommendation. Mayor Grant requested input from the Soccer Club's
Board of Directors on this matter.
Signs/Banners - Betty Bengle, Kiddie Carousal, 12030 Vivienda,
equeste reconsideration of the requirement to remove her banner.
Tom Schnieder, J & R Family Bicycle Center, opposed the sign and
banner regulations and the $50 00 variance fee, felt enforcement is
discriminatory against permanent businesses, since developer/real
estate hand-held directional signs are displayed on weekends and are
not cited since no City personnel are on duty, felt businesses should
be allowed to display banners on a temporary basis.
Mayor Pro Tem Matteson noted the amendments to the sign ordinance were
recommended and approved by the Chamber of Commerce Councilman Evans
felt the intent of the ordinance regarded permanent display of
banners, recommended re-examining the ordinance to consider allowing
temporary display of banners.
Councilman Petta withdrew from discussion and action in this matter
due to a potential conflict of interest.
Councilwoman Pfennighausen voiced concern for what length of time is
considered temporary; felt consideration should be given to special
sale events, requested developers be notified hand-held signs are
prohibited.
Mayor Grant requested that Staff adjust its working schedule to enable
weekend sign enforcement. Staff was directed to return this matter
for further consideration as soon as possible.
Barney Karger, 11668 Bernardo Way, felt hand-held signs are legal,
felt Council should make some allowances if it expects to have a
progressive City.
Jim Rigley, 22605 De Soto Street, concurred with Council's action
relative to the sign ordinance enforcement, recommended continued
review of the ordinance for further improvement.
Ken Rinderhagen, 12738 Wilmac, stated CCS is authorized and has
removed many prohibited signs from utility poles and City property,
concurred with enforcement of weekend illegal signs and unauthorized
signs.
Recess was called at 7 15 p.m. and reconvened at 7.35 p.m. with all
members present.
PARKS & RECREATION COMMITTEE
The Minutes of April 1, 1985 were provided.
HISTORICAL & CULTURAL ACTIVITIES COMMITTEE
Mayor Grant advised formation of a separate Historical Committee was
recommended at the previous meeting. Proposed responsibilities of
that separate committee were provided.
Councilwoman Pfennighausen stated she recommended separating the
historical and cultural functions since the Committee has indicated a
need to concentrate on historical functions this year and the cultural
activities have been a source of problems for the Committee.
Recommended deleting the five -member limitation and allowing unlimited
membership Concurred with the responsibilities and purpose of the
Page 3 -
5/9/85
proposed Historical Committee as presented. Councilman Evans
concurred with unlimited membership and recommended deleting the
requirement of each Councilmember appointing a member.
Barbara Mathews, Chairperson, noting Councilman Evans questioned why
the Committee waited so long to voice concern about the fair and
parade, read a statement she had read at a Council meeting immediately
after the Country Fair. Questioned Councilwoman Pfennighausen's
interest in the committee at this time, the criticism and charges, and
what evidence exists indicating the committee has had problems the
past three years. Read the definition of "cultural," doesn't feel the
carnival fits that definition. Read the Committee's updated 1985
goals and questioned if other committees have printed updated goals.
Stated considerable time has been spent clouding the issue and that
the original problem still has not been addressed.
Roy Nix, 12173 Country Club Lane, disagreed with dividing the
committee. Felt the real issue involved is a small group of people
that will use any means to gain control desired. Agreed the
dissention within the Committee surfaced with the last Country Fair
Parade, a minority representation requested Council advice and
appealed support of a particular plan, which was denied in principal,
but some ground rules were established. The ground rules were ignored
and the group continued to do what they wanted. That same element is
still supported by members or a member of Council that choose to plant
seeds of disharmony and point a finger in some other direction.
Cautioned Council to recognize this as a bigger issue which is a
cancerous condition proceeding not dust in this committee but in every
area of representation of the City. Felt the present limitation of
membership on all committees should be continued to discourage
committees from becoming social gatherings.
Councilwoman Pfennighausen recommended dividing the committee to
resolve the problem of it being divided. Noted Mayor Pro Tem Matteson
indicated he was aware of the parade rules but chose to ignore them.
Denied having a sudden interest in the committee. Felt one committee
should not control all historical and cultural pursuits within the
City. Supported unlimited membership. Recommended subcommittees
Mayor Grant disagreed with individual Councilmembers appointing
committee members. Supported not limiting membership to five
members. Felt historical and cultural functions are compatible,
opposed establishing a separate committee and dividing the committee
dust to resolve problems. Read a letter from Committee Member Ann
Petta received this date, addressing her concerns relative to the
committee, the fair and the newsletter, which is on file in the
City Clerk's Office.
Councilman Petta felt the fair and parade are not pertinent to the
issue and not sure they are cultural in nature. Disagreed with
dividing the committee, feeling dismantling the committee functions
would be too restrictive, would make it insignificant, and would
undermine the integrity of all committees. Supported continuing the
Page 4 -
5/9/85
committee as presently established. Council initially established a
five -member Committee and could consider increasing the membership
Council should provide guidelines, duties and responsibilities.
Committees need assurance of stability, functions and cooperation and
are owed a debt of gratitude.
CC-85-95 Motion by Councilman Petta, Second by Mayor Grant, that Council not
dismantle the dual functions of the Historical & Cultural Activities
Committee. Councilwoman Pfennighausen noted the committee originally
had seven members. Councilman Evans and Mayor Pro Tem Matteson
indicated they would only support the Motion if there is no additional
motion to remove Barbara Bayus from the Committee. Motion No. 85-95
carried, ALL AYES.
BLUE MOUNTAIN WILDERNESS PARK COMMITTEE REPORT
Chairperson Susan Crawford advised the Committee, Councilman Petta and
Denis Kidd toured a 40-acre site which Mr. Kidd is considering
donating to the City on April 27. Mr. Kidd's major concern is
vandalism and policing the area. Captain Bradford, Councilman Petta,
Mr. Kidd and she viewed the area on Play 7 from a Sheriff's Department
helicopter and discussed various ways to maintain the integrity of the
mountain. Captain Bradford advised the Sheriff's Department, in
addition to the helicopter, also has an equestrian division. A future
meeting is scheduled with Mr. Kidd to resolve fees and other problems
that may exist. Recommended naming the proposed park "Kidd Park" and
the preserve "Blue Mountain Wildlife Preserve."
CRIME PREVENTION COMMITTEE REPORT
Chairperson Susan Crawford reported the following (1) A vacancy
exists on the Committee, (2) A third Town Meeting is scheduled for
May 21.
EMERGENCY OPERATIONS COMMITTEE REPORT
Councilwoman Pfennighausen reported the Committee has been presented
with notebooks on planning and are in the process of formulating first
aid packages and emergency supplies.
ECONOMIC DEVELOPMENT COMMITTEE REPORT
Jim Rigley, Interim Chairman, reported the Committee met May 17, with
all members present and Terry Moore, San Bernardino County Economic
Development, who plans to attend all meetings. The Committee is
pursuing a hardware store and family restaurant in the City Barney
Karger advised the Committee of two facilities he proposes on Barton
Road east of the new medical facility The Committee is researching
information derived from brochures regarding the economic development
of various cities in order to plan a design. Jim Rigley was elected
Chairman and Doug Erway Vice Chairman.
Page 5 -
5/9/85
t�
FIRE CHIEF REPORT
City Manager Armstead advised the Fire Station personnel assisted in
checking out the Civic Center equipment and facilities.
CITY ENGINEER REPORT
City Engineer Kicak (1) Advised 27 inquiry letters were sent to
residents in the area of Vista Grande and Grand Terrace Road who
qualify for A-1 zoning to see if they wished their property rezoned
from R-1 to A-1. The results will be reported at the next meeting.
BRENTWOOD REALIGNMENT AT MT. VERNON
(2) Advised the information requested by Council regarding
realignment to extend Brentwood at the Canal/Mt. Vernon intersection
will require more time to analyze, due to the complexity of the
problem. Requested and received Council concurrence to take the
project to the Planning Commission at its May 20 meeting for
recommendations.
Verda M. Hixson, 555 Country Club Road, San Bernardino, speaking on
behalf of Col. Alexander, stated he questioned why he was not
contacted regarding the proposed realignment since it would affect his
property, questioned whether the City has considered a slight curve in
Brentwood and purchase of the Alexander property, which would remove
all complications.
Al Trevino, 1015 Madison Place, Laguna Beach, felt signalization at
the existing intersection of Canal Street and Mt. Vernon represents
one of the better solutions, meeting all the criteria for site
distance for clearance, felt all necessary information is available
and did not see justification for delay.
Barney Karger, 11668 Bernardo Way, felt realignment and signalization
at Brentwood would irritate homeowners on Brentwood due to increased
traffic. Recommended widening existing streets to handle increased
traffic without traffic signals or realigning Brentwood.
Jerry Hawkinson, Planning Commissioner, advised the Planning
Commission's concern is the ultimate development of the entire area,
not for one particular project. The Brentwood realignment was
suggested to eliminate traffic stopping at the top of the hill.
Recommended considering Mr. Karger's suggestion. Councilman Evans
recommended the Planning Commission review the recent traffic
engineering report, which identified the intersection of Mt. Vernon,
Grand Terrace Road and Canal for corrective action to upgrade to
eliminate traffic problems for the entire area as it develops.
PARKING VIOLATION - GEORGE FISHER
Finance Director Schwab advised that Mr Fisher protested receipt of a
commercial vehicle parking violation in a residential zone at the last
Page 6 -
5/9/85
'I- _ i ti ✓i
Council meeting. Staff research of the matter, as directed, revealed
the deputy who cited Mr. Fisher was unaware the recently -adopted
ordinance prohibiting commercial vehicle parking on residential
streets was not in effect. That ticket has been voided. Mr. Fisher
parks only the tractor portion of his rig in front of his home, which
does not appear to cause problems, noted there is a question as to
whether that exceeds the one -ton load capacity specified in the
ordinance. Stated Council could consider amending the ordinance.
Noted the City Manager has authority to grant parking waivers.
George Fisher, 22808 Miriam Way, advised the tractor, although
it is diesel and is licensed as a commercial vehicle, is not capable
of hauling a load other than a trailer, no one has ever complained and
it does not cause a hazard. Stated he doesn't want to move in order
to park and protect his source of livelihood in front of his house.
Mayor Pro Tem Matteson advised Council adopted the Ordinance as a
result of complaints. Noted rules must be made to benefit the
majority. Councilman Evans felt the intent of the Ordinance was to
prevent the parking of combined tractor/trailer rigs.
Motion by Councilman Evans, Second by Councilwoman Pfennighausen, to
initiate an amendment to the Parking Ordinance to exclude the trailer
portion and allow just the parking of a tractor.
Councilman Petta felt the amendment could create confusion and result
in a discriminatory ordinance, recommended further investigation by
staff. Councilman Evans disagreed with delaying, noting Council could
consider Staff recommendations and adopt or reject the amendment.
Councilwoman Pfennighausen recommended clarifiying the intent of the
ordinance relative to vehicle weight and/or load capacity.
The Motion failed, 3-2, with Councilman Evans and Councilwoman
Pfennighausen voting AYE.
CITY ATTORNEY REPORT
City Attorney Hopkins advised the proposed ordinance providing for
election of Councilmembers by districts and an elective Mayor was
deleted from this agenda since modifications are necessary. The four
districts must be defined with legal descriptions and will require a
population census to divide the districts equally. Certain political
decisions are needed before completing the ordinance. This ordinance
could preclude some Councilmembers from running for re-election in
1986. Noted the ordinance proponents indicated they would pursue the
initiative process should Council fail to adopt the ordinance. Noted
Council may prefer to make the decisions rather than the proponents.
Following discussion, the City Attorney was requested to prepare a
detailed memo regaring this matter for Council consideration at the
next meeting.
CC-85-96 Motion by Mayor Pro Tem Matteson, Second by Councilwoman Pfennighausen
to take no further action on this matter. Councilwoman Pfennighausen
Page 7 -
5/9/85
4
I- I
felt the City is too small for council districts and would be a costly
process. Noted apportionment problems which occur at the State
level.
Mayor Grant stated he could not support the Motion until he had
reviewed the City Attorney's memo. Disagreed the City's size would
affect the validity of a ward system. Felt it could resolve some
problems which he feels exist.
11
John Mathews, 11733 Eton Drive, stated the ordinance has been proposed
to eliminate the bullet vote whereby some voters do not vote for all
council offices on the ballot, which dilutes the value of the votes of
those who do. It is not directed at any particular Councilmembers.
Questioned and was advised the City cannot elect one councilmember a
year since there is no legal provision for this in a general law city.
Jim Rigley, 22605 DeSoto, supported the present system, felt the cost
would be excessive, and the City is too small. Ken Rinderhagen, 12738
Wilmac, opposed expending City funds on the proposed ordinance.
Roy Nix, 12173 Country Club Lane, disagreed the cost would be
excessive to process the ordinance. Felt making decisions on
controversial issues for the City would be difficult if they pertain
to an area in the immediate area of three councilmembers' residences.
There is more potential for this type of situation to exist in a
smaller city. Has heard councilmembers voice concern for their homes
relative to development of the freeway area. Recommended the ward
system to allow equal representation from each area as a precaution
against emotionalism entering into decisions relating to controversial
developments. Felt the one-man, one -vote system is more fair.
Councilman Evans, with Mayor Pro Tem Matteson concurring, disagreed
with the implication that three councilmembers cannot govern the
community fairly because they reside in one area. Noted past
representation in the northeast quadrant during the last six years
didn't seem to create a problem. Mr. Nix apologized for any
implication that he was targeting the current Council. Felt it would
be very difficult for two or more councilmembers residing in an
affected area to be objective when there is pressure from residents in
that area , representation from different areas could ensure a more
objective evaluation of controversial issues.
Motion No. CC-85-96 carried 3-2, with Mayor Grant and Councilman Petta
voting NOE.
Recessed at 10 05 p.m. and reconvened at 10 18 p.m with all present.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA, AMENDING CHAPTER 2 16 OF THE GRAND TERRACE MUNICIPAL CODE
DEALING WITH THE CITY OF GRAND TERRACE PLANNING COMMISSION (First
Reading)
Page 8 -
5/9/85
City Attorney Hopkins advised the proposed ordinance will reduce the
Planning Commission to five members, with each Commissioner to be
nominated by and serve concurrent terms with each individual
Councilmember, as directed by Council
Vern Andress, Planning Commissioner, felt the present process creates
a worthwhile balance of opposing opinions, the proposed ordinance
would eliminate that balance by linking each Commissioner to a
Councilmember and a totally new Commission could be harmful to the
City. Recommended two separate entities that can independently convey
their ideas in a manner that will benefit the community.
Jerry Hawkinson, Planning Commissioner, concurred with Commissioner
Andress. Did not object to reducing the number of Commissioners, but
recommended reducing by attrition. Noted Planning Director Kicak
has indicated he has had no problem working with nine Commissioners
Did not feel a quorum has been a problem
Larry Halstead, Grand Terrace Area Chamber of Commerce Vice President,
advised the Chamber's Board of Directors unanimously supported the
proposed Ordinance.
Mayor Grant advised he received a letter from Chamber President Doug
Erway indicating the Chamber recommends reduction of the Planning
Commission to five members and the benefits, but did not address the
method of appointing the Commissioners. Concurred with Commissioners
Andress and Hawkinson and recommended not supporting the method of
Council appointments Felt the Commission should remain in its
present status
Councilman Evans stated his motion was to prepare an ordinance whereby
each Councilmember would appoint, not nominate, a member of the
Commission. The appointments should not be subject to approval as
written in the proposed Ordinance. Each Commissioner may be removed
at the discretion of the Councilmember anytime with or without cause,
and will not serve at the pleasure of Council Felt the Planning
Commission is a political body, not just advisory, and has handled
many issues nonprofessionally. Stated the Planning Director has
advised him he felt five Commissioners is ideal and would reduce
problems he has had. Recommended pursuing a master plan for the City
that would bring control to prevent potential problems. Felt
independent thinking is good, but causes problems. Recommended
training of all Planning Commissioners Felt the only alternative to
this Ordinance would be an elected, paid commission
Mayor Pro Tem Matteson recommended seven commissioners, noting the
City of Rialto is the only surrounding city with five commissioners
Councilwoman Pfennighausen felt the number of commissioners in
surrounding cities coincides with the number of councilmembers, which
was the basis for five commissioners Felt the Chairman has
represented the Planning Commission unprofessionally, that the
Commission is not taking Council direction, and is jeopardizing the
Page 9 -
5/9/85
City legally. Was advised by the City Attorney of certain cities
having Commissioners appointed and terms running concurrently with the
councilmember. For the record, "I do not consider the members of
this Planning Commission gutless SOB's, that's what you were called
the other night when you didn't vote the way an individual wanted you
to vote, and I apologize for that person, you had a difficult decision
to make, I didn't agree with it - but I don't consider you gutless
those things."
City Attorney Hopkins read the title of the Ordinance.
Councilman Petta felt the Planning Commission has worked well, should
reflect independent thinking, and is not wrong if its opinion is
different.
CC-85-97A Motion by Councilman Petta, Second by Mayor Grant, that the present
Planning Commission be continued with nine members.
CC-85-97B Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to amend
Motion No. CC-85-97A to establish a seven -member Commission through
attrition.
CC-85-97C Motion by Mayor Pro Tem Matteson, Second by Mayor Grant, to amend
amended Motion No. CC-85-97B that Council review the present
Commissioners and reduce the number to seven immediately, carried 4-1,
with Councilman Petta voting NOE.
Motion No. CC-85-97B, as amended to reduce the number to seven
immediately, carried 3-2, with Councilman Evans and Councilwoman
Pfennighausen voting NOE.
CC-85-98 Motion by Mayor Pro Tem Matteson, second by Councilwoman
Pfennighausen, ALL AYES, to waive full reading of the ordinance.
City Attorney Hopkins advised the ordinance as amended will now
reflect seven members, with three terms expiring 6-14-86 and four
terms expiring 6-14-88. In discussion it was clarified that the
current method of selecting Commissioners and serving at the pleasure
of Council will continue.
Motion carried 3-2, with Councilwoman Pfennighausen and Councilman
Evans voting NOE. (A review of the proceedings revealed no motion was
made to approve first reading of the ordinance as amended. Refer to
5-13-85 Minutes.
CITY MANAGER REPORT
City Manager Armstead advised he would be meeting with Group W Cable
the next day regarding the franchise.
CITY COUNCIL REPORTS
Councilman Evans Questioned the City Engineer's justification in
selecting t e south side of Grand Terrace Road, east of Mt Vernon,
Page 10 -
5/9/85
for a proposed sidewalk using SB 821, Article 3, (TDA funds) of
$12,000, with the City's match to be $4,000. Felt primary
concentration is needed on Barton Road for widening and improvements
including sidewalks. Also feels sidewalks are needed on the east side
of Michigan between Barton Road and DeBerry.
City Engineer Kicak stated Staff attempts to select projects that meet
the criteria of SANBAG guidelines. To improve Barton Road between
Canal and Vivienda would cost approximately $200,000, which would
include construction of curbs, gutters, paving, sidewalks, but would
not include right -of way acquisition. Responding to Councilman
Matteson, advised if the City does the project, it has a franchise
agreement which requires the utility company to relocate utilities
within the right-of-way unless the utility company has prior rights.
If a private developer were required to relocate the utilities as a
condition of approval of a project, the developer would pay the cost.
The project on Michigan has not been considered because the
installation of improvements under SB 821 Article 3 requires those
improvements to be installed at the master -planned Circulation Element
ultimate location. Right-of-way is presently insufficient. Following
adoption of the Circulation Element, Council questioned whether or not
the ultimate width of Michigan should be constructed in accordance
with that master planned width. Sidewalk construction on Michigan was
proposed to Council sometime ago. One of the major problems at that
time was right-of-way and sidewalk location. There was citizen
opposition to dedicating the necessary right-of-way.
Mayor Grant and Councilwoman Pfennighausen felt there was more
need for sidewalks on Michigan because of more pedestrian traffic to
that elementary school. Councilman Petta felt both were important.
Felt it would be expensive to acquire the necessary right -of way on
Michigan and noted right-of-way is not needed on Grand Terrace Road.
Recommended keeping the present project and trying to get other funds
to also do the project on Michigan.
CC-85- Motion by Councilman Evans, Second by Councilwoman Pfennighausen, to
direct Staff to investigate utilization of FY 1985-86 SB 821 Article 3
funding for Michigan as well as Barton Road. The intent was clarified
as both sides of the streets.
Mayor Pro Tem Matteson declared a potential conflict of interest and
withdrew from action on this matter.
The Motion carried, 3-1-1, with Councilman Petta voting NOE and Mayor
Pro Tem Matteson abstaining
Councilwoman Pfennighausen (1) The broken pipeline at Mt. Vernon and
DeBerry causing residents to be without water should encourage
awareness of the need to prepare for disasters, (2) Responding to
implication that Council receives a large salary, advised
Councilmembers receive $150 a month, (3) Requested a copy of
Mrs. Petta's letter to Mayor Grant or a verbatim transcript.
Page 11 -
5/9/85
Mayor Pro Tem Matteson (1) Requested Council support proposed Deep
Pocket legislation, 2) Has received numerous complaints about
Riverside Highland Water Company, questioned what could be done.
Councilman Petta advised the Water Company Board of Directors is aware
and concerned about the problem, tried to expedite correction, will
soon be receiving funds and a study is being prepared to upgrade the
waterlines, (3) Encouraged Council attendance at Colton and Grand
Terrace Chamber Joint Mixer on May 15 and the Chamber Auction
Extravaganza on May 10.
Mayor Grant (1) Commended Staff efforts to reduce use of electric
energy, Attended Omnitrans and SANBAG meetings on May 8, (3) Read
a letter from Dean Reynolds regarding a depressed manhole cover in the
area of Barton Road and Palm, City Engineer Kicak advised the matter
is being taken care of, (4) Questioned the status of the matter on the
Service Station at the Michigan/Barton Road intersection. Was advised
it will be on the next meeting agenda.(5) Encouraged citizen
participation at meetings, but will not allow testimony to continue
which appears to hurt others.
Closed Session - The meeting recessed to a Closed Session at 11 50
p.m., with City Manager, the City Attorney and City Engineer in
attendance.
Reconvene - The regular meeting reconvened at 12 30 a.m. with all
members present. Mayor Grant advised the Planning Director's position
was discussed, no formal decisions were made, the majority consensus
was toward maintaining a full-time, in-house Planning Department,
rather than contracting.
Adjourn - The regular meeting adjourned at 12 32 a.m. to an adjourned
regular meeting to be held May 13, 1985 at 5 30 p.m., in the Council
Chambers to conduct FY 1985-86 Budget Sessions
Respectfully submitted,
i ty Cterk
APPROVED
Mayor
Page 12 -
5/9/85
I
PENDING CITY
CITY OF GRAND TERRACE COUNCIL APPROVAL
COUNCIL MINUTES JUN 2 7 12�5
0,OUNIM AGENDA LTE.9;I 3�-
ADJOURNED REGULAR MEETING - MAY 16, 1985
An adjourned joint regular meeting of the City Council and the Community
Redevelopment Agency of the City of Grand Terrace was called to order in the
Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace,
California, on May 16, 1985, at 5 30 p.m.
PRESENT Hugh J Grant, Mayor
Byron Matteson, Mayor Pro Tempore
Tony Petta, Councilman
Barbara Pfennighausen, Councilwoman
Dennis L. Evans, Councilman
Seth Armstead, City Manager
Myrna Erway, City Clerk
ABSENT None
The meeting was opened with the Pledge of Allegiance, led by Seth
Armstead.
CITY FY 1985-86 PRELIMINARY BUDGET - (Continued)
Police (4410) - (Continued)
Finance Director Schwab recommended adding Line Item 210 to cover $300
for office supplies, subsequent to contract requirement and $600 for
the City -owned radar unit maintenance, increasing the amount approved
at the May 14 meeting.
CC-85-127 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL
AYES, to approve Line Item 210 in the amount of $300 for Account No.
4410, Police, increasing the Grand Total to $455,546.
Page 1 -
5/16/85
Staff is to investigate whether the radar unit is practical for this
City for Council consideration prior to appropriating funds for
maintenance
Non Departmental (4190)
Doug Erway, Chamber of Commerce President, felt the cooperative
publication of the Chamber Newsletter has proven to be of value to the
City and the residents. Referenced an Analysis of the Chamber's
position dated May 8, which was provided, estimated a cost of
approximately $30,000 to publish the Newsletter in its present format
Councilman Petta noted the Newsletter was initially supported to
provide information to citizens since there was not sufficient
E
coverage from the local press, felt it is no longer needed since the
Council meetings are televised, questioned why total funding is now
being requested. Mr. Erway felt the Newsletter provides more
information on City activities than the press, and that many citizens
do not subscribe to cable television, felt the improved quality
increased its cost. Larry Halstead advised the Chamber assumes a
monthly deficit from the Newsletter. Toni Smith felt more of the
Chamber's revenue should be used to promote business.
Councilwoman Pfennighausen supported the Chamber's request, questioned
and was advised the Chamber anticipates increased costs that will
require additional funding, recommended the funding not be specified
for just the Newsletter.
Mayor Pro Tem Matteson indicated he would support funds to attract
business - would not support this request, felt the printing cost is
extremely high and bids should be requested, noted information is
obsolete due to late publications and are not received by apartment
and mobilehome residents. Felt the Newsletter is important for the
Chamber but is no longer needed to provide City -related information.
Mr. Erway advised the Chamber recognizes and is attempting to
correct errors, felt their publication exceeds the quality of other
newsletters, the Chamber desires to retain services from within the
community, would like to do more for the community such as providing
demographic information, but does not have the funding.
David TerBest advised efforts are being made to reach all residents,
felt increased advertising indicates the Newsletter is drawing
business to Grand Terrace.
Councilman Evans supported the Newsletter as a means of providing
local information, questioned how many residents view the televised
coverage of the Council meetings. Felt all printing costs should be
reflected to provide better accounting, recommended changing the Line
Item 221 title and appropriating funds to be utilized however the
Chamber feels best.
CC-85-128 Motion by Councilwoman Pfennighausen, Second by Councilman Evans, to
approve Line Item 221 of Account No. 4190, Non Departmental, to fund
the Chamber of Commerce, in the form of a grant, $30,000 for FY
1985-86.
Mayor Grant supported the Motion provided funds are not used for
partisan purposes, concurred the press is not providing adequate
coverage - commended the television coverage. Mayor Pro Tem Matteson
voiced opposition, feeling a businessman is being subsidized because
of no competition. Councilwoman Pfennighausen called for the
question
CC-85-129 Motion by Councilman Petta, Second by Mayor Pro Tem Matteson, to
overrule the call for the question, carried 3-2, with Councilwoman
Pfennighausen and Councilman Evans voting NOE.
Page 2 -
5/16/85
Councilman Petta advised he supported the intent of the Motion,
recognizing the need for supporting the Chamber, felt he needed more
specific information, therefore, could not support this Motion,
requested the matter be deferred.
Motion No. CC-85-128 carried 3-2, with Mayor Pro Tem Matteson and
Councilman Petta voting NOE.
CC-85-130 Motion by Councilwoman Pfennighausen, Second by Councilman Evans, ALL
AYES, to approve Line Items 210 through 220 and 235 through 265, for
Account No 4190, Non Departmental, in the amount of $60,650. (See
Motion No. CC-85-128 for Line Item 221)
Personnel
Mayor Grant referenced'action taken relative to a Salary and Job
Survey request for Department Heads at the May 14 meeting.
CC-85-131 Motion by Mayor Grant, Second by Councilman Evans, to instruct Staff
to prepare a request for proposals for the purpose of conducting a
comprehensive study of the responsibilities of all employees of the
City for the purpose of adjusting responsibilities and adjusting
salary ranges accordingly.
Following discussion, it was determined that this action would rescind
action taken in Motion CC-85-124B at the May 14 meeting relative to
the study on only Department Heads, effective dates of any subsequent
adjustments to be established by Council at a later time. The study
will not include contractual services. Councilwoman Pfennighausen
recommended, with Council indicating concurrence, requesting the
consultant to make recommendations for Planning Department positions
in the event Council decides to have Planning in-house.
Recessed at 7 04 p m. and reconvened at 7 15 p.m. with all present.
Community Services (4180)
Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to
approve Account 4180, Community Services, with Line Items 110 through
142 amended to reflect the 5-1/2% salary adjustment and Line Item No.
255 increased to $30,500, failed 2-3, with Mayor Pro Tem Matteson and
Councilman Petta voting AYE.
CC-85-132 Motion by Councilwoman Pfennighausen, Second by Mayor Grant, to
approve Line Items 110 through 142 of Account 4180, Community
Services, as amended to reflect the 5-1/2% Salary adjustment, carried
4-1, with Councilman Evans voting NOE.
CC-85-133 Motion by Councilwoman Pfennighausen, Second by Councilman Petta, ALL
AYES, to approve Line Items 210 through 272 of Account 4180, Community
Services, with Line Item No. 255 increased to $30,500.
Page 3 -
L-- 6,-/85
Council concurred that Line Items 702 and 703, Special Projects, not
be approved at this time. Staff is to provide alternative
recommendations for Christmas decorations.
CC-85-134 Motion by Councilwoman Pfennighausen, Second by Mayor Grant, ALL AYES,
to approve Line Item 701 of Account 4180, Community Services, in the
amount of $500.00.
CC-85-135 Motion by Councilwoman Pfennighausen, Second by Councilman Petta, ALL
AYES, to approve Line Item No. 800 for Account No. 4180, Community
Services, in the amount of $2,869.
Loan To Other Agencies (4200)
CC-85-136 Motion by Councilman Petta, Second by Councilwoman Pfennighausen, ALL
AYES, to approve Account 4200, Loans To Other Agencies, in the amount
of $100,000.
Contingency Reserve (4300)
CC-85-137 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL
AYES, to approve Deparment No. 4300, Contingency Reserve, in the
amount of $200,000.
Planning (4370)
CC-85-138 Motion by Councilwoman Pfennighausen, Second by Mayor Grant, ALL AYES,
to approve Line Items 110 through 142, Account 4370, Planning, in the
total adjusted amount of $55,932 in event Council approves a full-time
planner and a full-time secretary It was clarified this action only
approves funds, not an in-house Planning Department.
CC-85-139 Motion by Councilwoman Pfennighausen, Second by Councilman Evans, ALL
AYES, to approve Line Items 255 through 271 for Account 4370,
Planning, in the amount of $8,900.
Animal Control (4390)
CC-85-140 Motion by Councilwoman Pfennighausen, Second by Councilman Petta, ALL
AYES, to approve Account No. 4390, Public Health, in the amount of
$16,000.
Parking Citations (4412)
CC-85-141 Motion by Councilman Petta, Second by Councilwoman Pfennighausen, ALL
AYES, to approve Account No. 4412, Parking Citations, in the amount of
$800.
CC-85-142 Motion by Mayor Pro Tem Matteson, Second by Councilwoman
Pfennighausen, ALL AYES, to approve Account No. 4421, Word Processing,
in the amount of $2,552
Page 4 -
5/16/85
I
Parks & Recreation (4430)
CC-85-143 Motion by Mayor Pro Tem Matteson, Second by Councilwoman
Pfennighausen, to approve Account 4430, Parks & Recreation, in the
amount of $85,150
Weed Abatement (4590)
CC-85-144 Motion by Councilwoman Pfennighausen, Second by Mayor Pro Tem
Matteson, ALL AYES, to approve Account No. 4590, Weed Abatement, in
the amount of $4,200
Storm Drain Maintenance (4631)
CC-85-145 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL
AYES, to approve Account 4631, Storm Drain Maintenance, in the amount
of $7,875.
Planning Commission (4801)
CC-85-146A Motion by Councilman Evans, Second by Councilwoman Pfennighausen, to
to approve adding Line Item No. 120 to Account 4801, Planning
Commission, to grant $50.00 per month per Commissioner as a stipend.
CC-85-146B Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to amend
Motion No CC-85-146A to include increasing Line Item No. 270 to
$2,000 and approve Account No. 4801, Planning Commission, as amended
in the amount of $8,050.
Motion No. CC-85-146B, to amend Motion CC-85-146A, carried, ALL AYES.
Motion No. CC-85-146A, as amended, carried ALL AYES.
Crime Prevention Committee (4802)
CC-85-147 Motion by Councilman Petta, Second by Councilwoman Pfennighausen, ALL
AYES, to approve Account 4802, Crime Prevention Committee, in the
amount of $1,830.
Theatre Advancement (4803)
Councilman Petta recommended eliminating the budget item since he
understands the Theatre Group no longer exists.
CC-85-148 Motion by Councilwoman Pfennighausen, Second by Mayor Grant, to
approve Account 4803, Theatre Advancement, in the amount of $2,000
Page 5 -
5/16/85
Responding to questions, Mr. Schwab advised the Theatre Group received
funds in form of grants the last two years upon furnishing a financial
statement, there has been no request for FY 1985-86 funds. Councilman
Petta advised the funds were initially provided with the understanding
the group would become self-sufficient, sees no visible benefit to the
City, would not support funding until the group is a viable
organization. Mayor Grant, with Councilwoman Pfennighausen
concurring, supported appropriating funds in event interest is
resumed
The Motion carried, 4-1, with Councilman Petta voting NOE.
Historical & Cultural Committee (4804)
CC-85-149 Motion by Mayor Pro Tem Matteson, Second by Councilwoman
Pfennighausen, ALL AYES, to approve Account 4804, Historical &
Cultural Committee, in the amount of $1,500.
Senior Citizens Program (4805)
CC-85-150 Motion by Councilwoman Pfennighausen, Second by Councilman Evans, ALL
AYES, to approve Account 4805, Senior Citizens Program, in the amount
of $1,000.
Parks & Recreation Committee (4807)
CC-85-151 Motion by Councilwoman Pfennighausen, Second by Mayor Pro Tem
Matteson, ALL AYES, to approve Account 4807, Parks & Recreation
Committee, in the amount of $1,440.
Clean Community Systems (4810)
CC-85-152 Motion by Mayor Pro Tem Matteson, Second by Councilwoman
Pfennighausen, ALL AYES, to approve Account 4810, Clean Community
Systems, in the amount of $1,150.
Roberti-Z'Berg Program (4444)
ro Tem
CC-85-153 Motion by Matteson, ALL AYES, Pfennighausen,cilwoman Second i-
AYES, to approveAccount4810, RobertZPBe g, in the
amount of $5,093.
Park Project (4445)
CC-85-154 Motion by Mayor Pro Tem Matteson, Second by Councilwoman
Pfennighausen, to approve Line Items 602 and 603, Account 4445, Park
Projects, in the amount of $9,000 Following discussion, the Motion
carried 4-1, with Councilman Evans voting NOE.
Motion by Mayor Pro Tem Matteson, Second by Councilwoman
Pfennighausen, to approve Line Items 701 and 702, Park Projects, in
the amount of $16,500.
Councilman Evans stated he did not support the Special Projects, Line
Items 602 and 603, and would not support this Motion, feeling the
funds should be utilized to purchase an additional park site that will
serve the entire community.
The Motion failed 1-4, with Mayor Pro Tem Matteson voting AYE.
Page 6 -
5/16/85
e
CC-85-155 Motion by Councilwoman Pfennighausen, Second by Councilman Evans, ALL
AYES, to approve Line Item No 702, Account 4445, Park Projects, in
the amount of $2,500
Street & Signal Lighting (4510)
CC-85-156 Motion by Councilwoman Pfennighausen, Second by Councilman Petta, ALL
AYES, to approve Account 4510, Street & Signal Lighting, in the amount
of $40,000.
CC-85-157 Motion by Councilwoman Pfennighausen, Second by Councilman Evans, ALL
AYES, to adjourn the meeting. It was the consensus of Council to
continue the Budget Sessions on May 28 and 29, 1985, at 5 30 p.m.
ADJOURN - The meeting adjourned at 9 00 p m. The next regular meeting
wilTTe held May 23, 1985, at 5 30 p m.
Respectfully submitted,
�-n 4'al'
City C6k ,
APPROVED
Mayo r
Page 7 -
5/16/85
CITY OF GRAND TERRACE
COUNCIL MINUTES
REGULAR MEETING - MAY 23, 1985
PENDING COUNCIL
APPROVAL
JUN 2 7 1985
COUNCIL AGENDA ITEM A
A regular meeting of the City Council of the City of Grand Terrace was called to
order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road,
Grand Terrace, California, on May 23, 1985 at 5 38 p.m.
PRESENT Hugh J. Grant, Mayor
Byron Matteson, Mayor Pro Tempore
Tony Petta, Councilman
Barbara Pfennighausen, Councilwoman
Dennis L. Evans, Councilman
Seth Armstead, City Manager
Ivan Hopkins, City Attorney
Joe Kicak, City Engineer
Myrna Erway, City Clerk
ABSENT None
The meeting was opened with invocation by Pastor William Bell, First Baptist
Church of Grand Terrace, followed by the Pledge of Allegiance, led by Tom Schwab
DELETED AGENDA ITEM - 2B - Three -Year Employee Service Award.
COUNCIL/STAFF RELATIONS
Mayor Grant read portions of the Council Procedure Handbook, adopted
November 18, 1982, relative to Council and Employee decorum at Council
Meetings, felt, with Mayor Pro Tem Matteson concurring, Council and
Staff are obligated to follow those procedures and treat each other
diplomatically and in a manner in which they wish to be treated.
Councilman Petta recommended attacking issues, not personalities.
CERTIFICATE OF COMMENDATION - Mayor Grant read a Certificate of
Commendation for Tim er et, City Planning Staff.
RED CURB/NO PARKING SIGNS - SCE VISTA SUBSTATION
Sue Noreen, SCE Area Manager, advised Council had been furnished a
letter advising the parking of large semi tractors and recreational
vehicles on the north side of Newport cause a hazardous situation when
SCE employees are exiting the Vista Substation. Requested the City
place "No Parking" signs and paint the curb red 100 feet on either
side of the driveway to improve visibility
CC-85-158 Motion by Councilwoman Pfennighausen, Second by Councilman Petta, ALL
AYES to authorize painting the curb red 100 feet on both sides of the
SCE Vista Substation driveway on Newport and to install "No Parking"
signs.
Page 1 -
5/23/85
PROCLAMATION - "VETERANS' RECOGNITION DAY"
Mayor Grant read a Proclamation designating June 14, 1985 as
"Veterans' Recognition Day."
CONSENT CALENDAR
CC-85-159 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL
AYES, to approve the following Consent Calendar items.
A. Check Register No. 052385,
B. Ratify 5/23/85 CRA actions,
C. FY 1985-86 TDA Claim
(1) RESOLUTION NO. 85-05 - A RESOLUTION OF THE CITY COUNCIL OF
E CITY OF GRANDRACE, CALIFORNIA, AUTHORIZING THE
SUBMITTAL OF THE FY 1985-86 TRANSPORTATION DEVELOPMENT ACT
CLAIM.
(2) Authorize the Finance Director to execute TDA Article 8
Non -Transit documents,
D. Approve the Negative Declaration and authorize City Clerk to file
the Notice of Determination on SA 84-6 (Mini Storage Building at
21999 Van Buren - J. Harber),
E. Barton Road Reconstruction Project
(1) Authorize the Mayor to execute the Local Agency -State
Agreement No. 8-5421 (GTC 85-12-1)
(2) Authorize the Bid Request for the Project (GTB 85-12),
F. Waive $150 Security Deposit for the Library for periodic use of
the Civic Center Meeting Room.
PLANNING COMMISSION
CC-85-160 Motion by Mayor Grant, Second by Councilman Petta, ALL AYES, to accept
the resignation of Winifred Bartel from the Planning Commission and to
authorize preparation of a letter of commendation
PARKS & RECREATION COMMITTEE
Councilwoman Pfennighausen commended People Helper's for the expanded
recreational programs.
CRIME PREVENTION COMMITTEE
Sharon Haag, Crime Prevention Officer, reported (1) A vacancy exists
on the Committee, (2) The May Town Hall meeting was poorly attended,
Page 2 -
5/23/85
the subject of the June 18 meeting is vacation security. Thanked
Group W Cable for televising the meeting - advised future meetings
will also be televised, requested assistance to promote
better attendance. Mayor Grant recommended all committees advertise
meetings on Group W.
EMERGENCY OPERATIONS COMMITTEE
The Minutes of March 21 and April 18, 1985 were provided.
Councilwoman Pfennighausen advised the Committee is preparing to
assemble emergency preparedness first -aid kits and is pursuing
acquiring other emergency equipment.
FIRE CHIEF REPORT
City Manager Armstead reported Council and Staff are invited to attend
a Firefighter Appreciation Day Banquet to be held May 31.
CITY ENGINEER REPORT
City Engineer Kicak reported (1) Referenced a May 17 article in the
Sun regarding the possibility the San Bernardino and Colton sewage
plants may be required to raise the level of treatment, which could
increase user fees. Will attend a Regional Water Quality Control
Board Meeting on this matter May 24.
EXTENSION OF BRENTWOOD FROM MT. VERNON AVENUE TO CANAL STREET
(2) A Report, "Brentwood Street Extension - Mt. Vernon Avenue to Canal
Street," was submitted to Council. Recommended no further
consideration of that extension based on all the studies and reports
available. The Planning Commission reviewed the Report at its last
meeting and requested an estimate of all costs associated with all
improvements. Noted it would be difficult to estimate the cost of
improvements on Mt. Vernon from Grand Terrace Road to Washington
Street, due to topography and other problems. Studies indicate
improvements have been proposed for the slippage problems, but never
implemented or costs identified.
Councilwoman Pfennighausen left the Council Chambers at 6 14 p.m. and
returned at 6 15 p.m.
Councilman Evans questioned the portion of Mt. Vernon from Grand
Terrace Road to Washington Street in Colton's jurisdiction and
the slippage. Mr. Kicak outlined the jurisdiction, advised a report
prepared for Colton in the mid -seventies addressed the slippage
problem and recommended improvements. Widening that street is
possible but very costly and difficult, outside funding would be
required, jurisdictional responsibility would need to be established,
and some properties on top of the hill would be affected
significantly. Did not foresee Mt. Vernon Avenue being improved
within the next five years.
Page 3 -
5/23/85
CITY ATTORNEY REPORT
City Attorney Hopkins reported (1) Arbitration on the Civic Center
will be May 24.
(2) Gage Canal Access/Canal Street Widening Right -of -Way - Advised the
major title insurance companies have indicated it wi take one year
at a cost of $8,000-$9,000 to prepare the necessary title work to
acquire litigation guarantees to initiate condemnation proceedings to
acquire public ownership for Gage Canal access and right of way to
widen Canal Street from Victoria to Barton Road. Consultant Barry
Shore has offered to prepare the title report in three months at the
same cost, and First American Title has agreed to issue litigation
guarantees on the title report prepared by this consultant. Requested
authorization to request the consultant's services to prepare the
material, with First American Title issuing the title insurance
litigation guarantees at a cost not to exceed $9,000.
Councilwoman Pfennighausen voiced concern for the cost to acquire the
property. Mayor Pro Tem Matteson recommended an appraisal prior to
proceeding, noting there is no need to proceed if there is
insufficient funding to acquire the property.
CC-85-161 Motion by Councilwoman Pfennighausen, Second by Councilman Evans, to
engage the services of consultant Barry Shore to prepare the necessary
title work, with First American Title issuing the title insurance
litigation guarantees, at a cost not to exceed $9,000, carried 3-1-1,
with Mayor Pro Tem Matteson voting NOE and Councilman Petta
abstaining.
CITY MANAGER REPORT
City Manager Armstead (1) Recommended and was directed to pursue
investigation relative to the City receiving its share of Vehicle Code
Revenue fees, (2) The County City Managers and the CAO are attempting
to acquire a contingent plan for employee job action to prevent
strikes by employees providing essential public services.
CITY COUNCIL REPORTS
Councilman Petta stated a resident advised him of being attacked by
two ogs. ecommended requesting Animal Control to enforce the leash
law. Councilwoman Pfennighausen noted unwanted animals are being
dumped in Grand Terrace. Recommended, with Mayor Grant concurring,
that an Animal Control representative attend a meeting. Councilman
Evans recommended informing citizens of recourse and encouraging
victims of dog attacks to file complaints.
Mayor Pro Tem Matteson (1) Questioned and was advised Ontario
aving s sign excee s the size of the amended sign code, (2) Voiced
objection to Council approving the $30,000 Chamber Newsletter budget
appropriation, disagreeed it is a grant, noted a Sun news article did
not reflect the 3-2 vote. Felt Council is responsible to guard public
Page 4 -
5/23/85
funds and in this case derelict since it knew the Newsletter could be
printed for half the amount.
Councilwoman Pfennighausen stated the majority of Council appropriated
$30,000 as a grant for unspecified use by the Chamber. Noted the
Chamber provides an accounting of expenditure of funds.
Responding to Councilman Evans, Mayor Pro Tem Matteson stated he felt
a city should support a chamber of commerce, indicated objection, with
Councilman Petta concurring, to using the City's funds inefficiently
and not seeking lower bids for the printing. Mayor Grant stated he
would oppose the City funding any organization if it becomes involved
in the political process.
Mayor Grant (1) Represented the cities at the May 15 LAFC meeting,
(2) A "SmaTl City Roundup," sponsored by the University of California
at Davis, Institute of Governmental Affairs, will be held June 20,
(3) Received a letter dated 5-14-85 from David Widor, President of the
Grand Terrace Community Soccer Club, advising that Tony Ramirez acted
on his own behalf at the May 9 Council meeting, Mr. Widor thanked
Council for its support and for waiving the security deposit fee, the
Club does not wish a key, (4) Received correspondence from Dr. Gordon
Thompson, Director of the Medical Education Unit of Loma Linda
University Medical Center, requesting the City's support on behalf of
developmentally disabled children.
Recessed at 7 02 p.m. and reconvened at 7.22 p.m. with all present.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA, AMENDING THE GRAND TERRACE MUNICIPAL CODE, CHAPTER 2.16,
DEALING WITH THE CITY OF GRAND TERRACE PLANNING COMMISSION
(Second Reading)
City Attorney Hopkins read the title of the Ordinance, advised the
amendment would only change the current number of Planning
Commissioners from nine to seven and establish term expirations for
the seven members.
Mayor Grant opened Public Hearing.
Supporting Testimony - None.
Opposing Testimony
Jerry Hawkinson, 22688 Fairburn Drive, Planning Commissioner,
favored a nine -member Commission, however, noting Mrs. Bartel's
resignation, suggested appointing one of the present eight
Commissioners as an alternate.
Mayor Grant closed Public Hearing.
CC-85-162 Motion by Mayor Pro Tem Matteson, Second by Councilwoman
Pfennighausen, ALL AYES, to waive full reading of the Ordinance.
Page 5 -
5/23/85
CC-85-163 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL
AYES, to adopt the Ordinance by title only.
City Attorney Hopkins advised Council will have 30 days in which to
decrease the Commission to seven members. Mayor Pro Tem Matteson
recommended each Commissioner submit a letter, stating qualifications
and reasons for wanting to serve, to be reviewed prior to making
decisions. Councilman Evans favored also accepting and considering
applications from the public at large.
CC-85-164 Motion by Councilman Petta, Second by Mayor Pro Tem Matteson, to
rescind Motion No. CC-85-163, and to amend the Planning Commission
Ordinance to reflect the membership will be reduced to seven members
by attrition.
In discussion, it was clarified the ordinance will require another
first reading, and the Planning Commission will continue with eight
members until the expiration of some members' terms on June 14,
1986 unless there is a resignation prior to that time. During that
time, tie votes of 4-4 will constitute denial of issues.
Motion No. CC-85-164 carried 3-2, with Councilwoman Pfennighausen and
Councilman Evans voting NOE.
SPECIFIC PLAN/CUP APPEAL SP 85-2 - CHAPARRAL PINES
Planning Director Kicak advised the Planning Commission considered
and approved Specific Plan/Conditional Use Permit 85-2, Chaparral
Pines Apartments, by a 6-2 vote on 5-6-85. An appeal on the CUP was
filed with the City Clerk on May 9, therefore, Council must consider
both the Specific Plan and the Conditional Use Permit. Planning
Commission Staff Reports and Minutes were provided, the Specific Plan
was provided previously.
Responding to requests, City Attorney Hopkins explained the Appeal
Process and advised Mayor Pro Tem Matteson appealed the Planning
Commission's approval of the CUP. Advised the Zoning Code, in order
to meet a court decision, should be amended to provide for appeal by
property owners within 300 feet of a project.
CC-85-165 Motion by Councilman Evans, Second by Councilwoman Pfennighausen, ALL
AYES, to direct Staff to initiate the necessary amendment to include
the appeal procedure for property owners as directed by court
decision. City Attorney Hopkins clarified this is law and applies
whether in the Code or not.
Mayor Grant opened Public Hearing
Opposing Testimony
Dan Massey, 22583 Brentwood, opposed due to increased traffic,
overcrowded schools, increased crime, and elimination of the rural
atmosphere. Gerald H. Rentfro, 11845 Mt. Vernon, opposed increased
traffic noise. Eileen Hodder, 22253 Van Buren, voiced concern for
Page 6 -
5/23/85
school overcrowding. Bee Gigandet, 22743 Miriam Way, opposed due to
increased crime, schools, traffic, higher taxes, and unclean city
Steve Kiacz, 11809 Holly, opposed for same reasons given Jim Rigley,
22605 De Soto, favored development between Mt. Vernon and Cana
Street but opposed high -density rental units, recommended considering
the entire area that could be developed to ensure the City gets the
best usage of this land.
Tim Weber, 23052 Sisken Ct., felt density should be eight units per
acre to maintain property value, noted rent could be reduced,
attracting undesirables, felt the only beneficiaries are the
proponents. Peggy Witt, 11908 Holly, opposed the project, understood
that it is necessary to repay Federal funding and finance the Civic
Center. Recommended duplexes or single -level condominiums. Dr.
McDuffy, 11830 Mt. Vernon, opposed the high density, concernecT about
crime na d setting a precedent, felt problems of school impaction and
traffic circulation must first be settled, questioned access onto Mt.
Vernon and Canal Street from the development.
Norman Caouette, 22491 De Berry, Planning Commissioner, advised he was
not speaking in support or opposition, however, noted there are
potential traffic problems, shown in the recent City Engineer's report
furnished to the Planning Commission, which could result from fully
developing that area. Questioned who would pay for traffic signals,
if required.
Mayor Grant read the final paragraph of letter received from Homer H.
Howell, 11821 Mt. Vernon, who was also writing on behalf of Dr. Jack
Booker, 11785 Mt Vernon, indicating density should not exceed 12
units per acre if zoned multiple. Mayor Grant advised Dr. Booker
telephoned him that day and his conversation expressed the same views.
Supporting Testimony
Judy Jorgensen, 226 Redlands Plaza, Redlands, representing Universal
Contractors TChaparral Pines Development), questioned and was advised
no property owners filed an appeal. Stated the project is consistent
with the zoning, the General Plan, and the State Government Code.
State guidelines allow up to 25 units per acre. Compared to existing
development in the City, felt the project should be considered
moderate density Every effort has been made to provide the highest
quality development with rental range of $520 and up Public Hearing
Notices to property owners have exceeded legal requirements, accesses
to Gage Canal and Mt Vernon have been provided and access through the
commercial center has been minimized Willing to work with the School
District on school impaction concerns.
Jim Tatum, 12420 Mt Vernon, felt the project provides security, is
nothighdensity, will increase aesthetics and property values, and
will not attract undesirables. As a renter, felt most renters prefer
a neat, upgraded community and could become property owners. Doug
Katzenbach, 22245 Carhart, felt the development is not low income.
The opponents are restricting growth and overemphasizing concerns
Page 7 -
5/23/85
Bob Keeney, 12139 Mt. Vernon, representing the developer, advised they
have compTied with the General Plan, the zoning ordinance, and every
condition imposed. The traffic engineering study indicates no
significant traffic impact. Felt opposition is based on emotionalism,
amd compared with other cities, the project is low density.
Jonathan Zane, 1321 No. 9th St., Colton, project architect, advised
the size of the units and landscaping are adequate, not planning to
build a ghetto. Requested approval of the project on its merits.
Donna Cox, 22491 De Berry, noted the project has security and higher
rent than that in Garden Grove and should not be compared, lives in a
well kept apartment and felt this development would be similar, stated
houses also increase traffic. Noel Christiansen, 2627 So. Waterman
Ave., San Bernardino, C G Engineering, the project traffic engineer
and consultant for the General Plan, noted one of the prime traffic
concerns in the commercial area has been resolved and traffic at
Barton Road and Mt. Vernon would now be insignificant.
Mayor Grant closed Public Hearing.
City Attorney Hopkins read the Government Code requirements for
Specific Plans. Councilman Evans requested the City Attorney to
review the legal requirements regarding the project relative to the
new State legislation that became effective January 1, 1985.
Questioned if the Planning Director could provide documentation to
refute the project based on that legislation.
City Attorney Hopkins advised evidence must be presented and reasons
cited if density is to be lower than the maximum density set forth in
the General Plan. The Specific Plan must address all the Government
Code requirements for specific plans, including transportation,
schools, and other mandatory items. If the developer can show that
all requirements have been met to support that density, he is entitled
to that density and project approval. If there is evidence indicating
the requirements have not been met, Council must make the findings if
the project or specific plan is to be disapproved
Councilman Evans stated he would support denial if documentation could
be produced required by State law, questioned and Mr. Kicak advised
all minimum standards were met, at least at minimum, within the
specific plan. Relative to whether Staff was able to substantiate
reasons for not approving the project, noted it is a matter of
economics.
Mr. Kicak cited the results of the Brentwood Extension study, the
acquisition of right-of-ways for the Gage Canal crossings and Canal
Street widening, and traffic signal requirements. The existing
roadway between Barton Road and approximately 800 feet northerly of
Miriam Way is not an immediate problem, however, as traffic increases,
there will be a need for widening Mt Vernon Avenue in the existing
developed area The majority of the properties on the west side of
Mt Vernon will be improved in conjunction with projects being
Page 8 -
5/23/85
considered, however, one parcel will not be improved and could require
eminent domain proceedings at City's expense.
One of the major problems is Mt. Vernon Avenue from Grand Terrace Road
towards Colton - the problem that now exists will be compounded in the
future and improvements will be required, problems could result from
the traffic signal proposed by Colton at the I-215/Washington
offramp. Staff has identified the problems, however, cannot evaluate
the costs to resolve them. If the problems cannot be mitigated, they
are sufficient reason to deny the project. Felt there would
eventually be problems in that area with R-1 zoning, it is a matter of
the service level at that artery and whether or not the City can live
with it. Relative to whether there is any problem that could not be
mitigated as a basis to deny the project, stated he could not consider
just one project, however, the costs could be excessive and property
affected.
Councilman Evans questioned Mayor Pro Tem Matteson as to documentation
he could provide. Mayor Pro Tem Matteson stated he felt the opposing
residents and traffic problems justified denial, the congestion on
Mt. Vernon north of Grand Terrace Road would divert traffic through
the City on Barton Road.
Councilwoman Pfennighausen felt problems would eventually have to be
resolved in the area even if totally developed R-1. Felt Caltrans and
Colton will have to resolve problems that exist on Mt. Vernon north to
Washington Felt R-1 zoning does not carry its own weight and creates
more school impaction than apartments One-third of the proposed
complex is proposed for senior citizens, with the remainder expected
to be occupied by young professionals and young singles, so only a
small element would impact the schools. Felt proposed security within
the development would remove the City's liability. Cited other
condominiums of higher density. Felt Terrace Mesa, with approximately
27 units per acre, was better maintained than many single family
homes. Prefers no development, but the State mandates otherwise.
Councilman Petta stated each single development is not a problem.
Voiced concern for resolving traffic problems when the entire area is
developed, plus commercial development on Barton Road. Felt the
problem is traffic impaction caused by density. Dr. Booker's letter
to the Mayor expressed concern for development of that area without
careful evaluation which he felt would adversely impact the natural
and social environment of the City Noted Dr. Booker attended most
public hearings and felt he was representing the citizens of that
area, indicated support for the project at the density recommended by
Dr. Booker City Attorney Hopkins advised Council must approve, deny
or modify the Specific Plan, the General Plan establishes density
CC-85-166 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to deny
Specific Plan 85-2, based on the findings that the project would
severely impact traffic.
Page 9 -
5/23/85
Mayor Grant, referencing Ms. Witt's comments, stated dwellings
probably generate the least revenue for cities. Funds to finance the
Civic Center were not derived from property tax. Felt Barton Road is
presently congested and density will impact traffic. Concerned about
school impaction and crime.
CC-85-167 Motion by Councilman Petta, Second by Councilwoman Pfennighausen, ALL
AYES, to open the meeting to public comment.
Judy Jorgenson stated the proposed development is below the potential
density that could occur under present AP zoning. Felt traffic is not
a valid concern. The accumulation of properties has reduced the
access points onto Mt. Vernon that could have occurred. Felt
concentrated population is needed to support economic development.
The property could be developed into lesser quality units at 25 per
acre. Cited proposed recreation facilities, landscaping, security,
and the fact they have met or exceeded all requirements.
Motion No. CC-85-166 carried 3-2, with Councilwoman Pfennighausen and
Councilman Evans voting NOE.
Recessed at 9.45 p.m. and reconvened at 10 00 p.m. with all present.
CUP Appeal (85-2)
City Attorney Hopkins read the section of the Municipal Code
pertaining to the appeal process on the CUP. Advised Council must
determine whether or not the proposed use will be detrimental, based
on findings. Council's previous findings determined the proposed
project would constitute a hazard to traffic circulation.
CC-85-168 Motion by Mayor Pro Tem Matteson, Second by Mayor Grant, to deny the
Conditional Use Permit since it constitutes a hazard to safety, health
and traffic, carried 3-2, with Councilman Evans and Councilwoman
Pfennighausen voting NOE.
TENTATIVE TRACT MAP 12966
Planning Director Kicak advised the Planning Commission approved
the subject map on 3-25-85 for 20 single family residential units
located northerly of Van Buren Street and easterly of Vivienda
Avenue. Recommended conducting a public hearing and approval of the
Negative Declaration and Tract Map subject to the conditions as
outlined in the Staff Report and 3-25-85 Minutes.
Mayor Grant opened Public Hearing and closed Public Hearing, there
being no public testimony
CC-85-169 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL
AYES, to approve Tentative Tract Map 12966 subject to all conditions
contained in the Staff Report and the 3-25-85 Planning Commission
Minutes.
Page 10 -
5/23/85
ARCO MINI -MARKET - COST SHARING OF IMPROVEMENTS
Planning Director Kicak advised Staff considered required improvements
at the southwest corner of Barton Road and Michigan in conjunction
with the construction of a mini -market addition to the service
station, as directed. The cost estimates presented as Exhibit "A"
have been revised to include sharing equally the estimated cost of
$2,500 for required installation of a fire hydrant. In analyzing the
division of responsibility between the City and the developer, tried
to assign costs on the basis of what would happen in mid -block without
the traffic signal.
Mayor Grant questioned and Mr Kicak confirmed the proposal for the
City sharing costs is an option, not a requirement, technically, the
developer is responsible for all expenses. Councilwoman
Pfennighausen thought the City's costs could be reduced by $12,000,
understood SCE would assume the cost for power pole relocations if
done by the City, would eliminate the phone. Mr. Kicak advised those
items were included due to uncertainty whether relocation would
qualify under the SCE franchise and desire to retain the phone.
Councilwoman Pfennighausen and Councilman Evans felt the Developer's
share for a mini -market addition is excessive and that corner would
have to be addressed by the City in the near future due to traffic
hazards. Councilwoman Pfennighausen read a letter addressed to the
City Council from Barney Karger, 11668 Bernardo Way, opposing the City
sharing the improvement costs normally required of a developer,
and opposing selling alcoholic beverages and unsuitable literature
in close proximity to a school. Noted she disagreed with the letter.
Nabih Akar, 22087 Barton Road, advised he would participate in the
cost sharing as outlined, even though he feels some items listed are
not his responsibility
CC-85-170 Motion by Councilman Matteson, Second by Councilman Evans, ALL AYES
(1) That the City participate in the items of work as outlined on
Exhibit "A" of the 5-15-85 Staff Report, Subject Arco Mini -Market -
Cost of Sharing of Improvements between the City and the Developer,
deleting the telephone, having SCE relocate the power poles, and
adding $2,500 for the fire hydrant, on a 50/50 basis. The estimated
share of the costs is $35,570 for the City and $22,343 for the
developer, (2) The City will assume responsibility for construction of
the facilities required as conditions of approval through a public
works project (the City is to request bids and award and administer
the contract), (3) A deposit is required from the developer in the
amount of the actual costs based on a proposal by the lowest
responsible bidder prior to awarding the contract and/or prior to
issuance of a building permit based on the Engineer's Estimate, (4) A
grant deed for the required dedication is to be delivered to the City
prior to project approval
Page 11 -
5/23/85
SCHOOL SITES
Finance Director Schwab advised Council was provided a map outlining
possible areas for potential school sites, as requested. Zoning was
not considered, since a zone change could be enacted. The Grand
Terrace Elementary School site is approximately 326,700 square feet,
several years ago property across the street sold for approximately
$4.00 per acre.
Councilman Evans questioned whether the School District was contacted
on whether additional school sites are proposed. Mayor Grant directed
Staff to ascertain this information.
ZONE CHANGE FROM R-1 TO A-1 - GRAND TERRACE ROAD/VISTA GRANDE WAY
Planning Director Kicak stated as directed, 27 letters were mailed to
the property owners in the Grand Terrace Road/Vista Grande Way area,
whose property would qualify under the current zoning ordinance, to
determine whether they desired to have their property rezoned from R-1
to A-1. Fourteen responses were received, with ten in favor and four
in opposition, a fifteenth property, Chuck Eller, was unable to
respond in time and is present. The areas of those opposing are
scattered, rezoning only those properties wishing A-1 would constitute
spot zoning, which is illegal
Chuck Eller, 23100 Vista Grande Way, and Carl Evans, 23115 Vista
Grande ay, have been under the impression that area has always been
zoned R-1 20,000, which allows a maximum of five large animals, would
like to keep it that way. Opposed A-1 zoning, due to the various
types of animals which would be allowed. Constantino Zaharopulos,
22820 Grand Terrace Road, felt some property owners are unaware the
properties in that area were rezoned to R-1 two years ago. Favors
remaining R-1.
City Attorney Hopkins outlined the differences between the various
zones. Mr. Kicak stated since most of the property in that area
doesn't meet lot size requirements for A-1 zoning, it would require a
zoning ordinance amendment to change the requirements to include all
of the parcels in the area.
Councilman Petta recommended returning the matter to the Planning
Commission. Councilman Evans questioned whether any action would
allow one particular section within the City to have animals.
Mr Kicak felt it could create problems in other parts of the City
because of lot size. City Attorney Hopkins advised it could be
accomplished by amending the General Plan and zoning.
Mayor Pro Tem Matteson questioned and was advised the only residents
favoring A-1 zoning in that area are the Wunners, because a future
buyer would not be qualified to retain animals
Page 12 -
5/23/85
CC-85-171 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL
AYES, to take no action at this time
APPEAL OF NOTICE OF VIOLATION - GRAND TERRACE CONVALESCENT HOSPITAL
City Engineer Kicak advised he was requested to investigate a sewer
stoppage and an overflow of sewage at the Grand Terrace Convalescent
Hospital on the night of March 30, 1985, one of the problems
identified was no grease separator within the facility. The Hospital
is requesting they not be required to pay the cost of $522.32 to clear
the blockage which involved Staff time and equipment rental, and that
they be exempt from installing a grease separator, a City requirment.
Mr. Kicak recommended not waiving the City requirement, with Council
to determine what is fair and reasonable relative to the costs.
Diane Hershberg, 1480 West Cypress, Redlands, advised she is appealing
a Notice of Violation served April 26, 1985, charging violations of
Sections 13.12.060, 13.12.110, and 13 12.380 Roto Rooter, who they
called to take care of the problem, advised her the blockage was half
a block north on Mt. Vernon. When Mr. Kicak arrived, he requested a
jet rooter be placed in the main line on Mt. Vernon, noted she was not
advised she would be responsible for the cost. Objected to paying the
$522.32 and installing a grease separator, which would create a
financial hardship.
Mr. Kicak advised the Hospital was not aware of the requirement for a
grease separator, the blockage was obviously caused by grease pushed
into the main line, for which it appeared the hospital was totally
responsible, however, cannot definitely prove it
CC-85-172 Motion by Councilwoman Pfennighausen, Second by Councilman Evans, to
consider the charges and the necessity to install the grease separator
are valid
Vicki Lumen, current Hospital Administrator, advised they do not put
grease in their disposals, has had no previous problems.
City Attorney Hopkins advised the sewer blockage is a matter of fact,
however, the responsibility is disputed, Section 13 12.060 of the
Municipal Code provides that the City Engineer may require a separator
be installed in a restaurant or food processing facility Ms. Lumen
felt the charges for violation of Section 13.12 060 cannot be proven,
therefore, felt the $522 32 cost should at least be split 50-50
Councilwoman Pfennighausen, with concurrence of Councilman Evans,
amended Motion No. CC-85-172 to split the $522 32, 50-50, and that the
Convalescent Hospital be required to install a grease separator in
accordance with the Code Councilman Evans questioned and City
Engineer Kicak confirmed he was certain the grease came from the
hospital, would concur with splitting the cost.
Following clarifiction that a reasonable time for installation of the
grease separator is 30 days, Motion No. CC-85-172 carried, ALL AYES
Page 13 -
5/23/85
The regular meeting adjourned at 11 47 p m. to joint Council/CRA
adjourned regular meetings to be held in the Council Chambers on May
28 and 29, 1985, at 5 30 p.m. to conduct FY 1985-86 Budget Sessions.
Respectfully submitted,
i ty C Vk
APPROVED
Mayor
Page 14 -
5/23/85
i
CITY OF GRAND TERRACE
COUNCIL MINUTES
PENDING COUNCIL APPROVAL
ADJOURNED REGULAR MEETING - MAY 28. 1985
JUN 2 i i.S5
-JUNCIL AGENDA 1TEVi J! -?f
An adjourned joint regular meeting of the City Council and the Community
Redevelopment Agency of the City of Grand Terrace was called to order in the
Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace,
California, on May 28, 1985, at 5 30 p m.
PRESENT Hugh J. Grant, Mayor
Byron Matteson, Mayor Pro Tempore
Tony Petta, Councilman (Arrived at)
Barbara Pfennighausen, Councilwoman
Dennis L. Evans, Councilman
Seth Armstead, City Manager
Joe Kicak, City Engineer
Ilene Dughman, Deputy City Clerk
ABSENT Myrna Erway, City Clerk
Finance Director Schwab advised replacement pages were provided, as
requested, accumulating all Engineering budget items together.
City Engineer - All Departments
City Engineer (4170)
CC-85-173 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL
AYES, to approve Line Items 250, 254, 255, and 602 of Department 4170,
City Engineer, in the amount of $31,450.
CC-85-174 Motion by Mayor Pro Tem Matteson, Second by Mayor Grant, ALL AYES, to
approve Line Item 601 of Department 4170, City Engineer, in the amount
of 26,000.
Public Works - Engineering (4610)
CC-85-175 Motion by Mayor Pro Tem Matteson, Second by Councilwoman
Pfennighausen, ALL AYES, to approve Department 4610, Public Works -
Engineering, in the amount of $15,000.
Building & Safety (4330)
CC-85-176 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL
AYES, to approve Department 4330, Building & Safety, in the amount of
$38,000.
Page 1 -
5/28/85
19
Wastewater Disposal (4572)
CC-85-177 Motion by Councilwoman Pfennighausen, Second by Mayor Pro Tem
Matteson, ALL AYES, to approve Department 4572, Wastewater Disposal,
in the amount of $2,500. (This Account is included in Motion No.
CC-85-184)
Road Maintenance (4900)
Staff was directed to furnish information relative to ensuring repair
of street failures due to Riverside Highland Water Company's street
cuts.
CC-85-178 Motion by Councilwoman Pfennighausen, Second by Councilman Petta, ALL
AYES, to approve Account No. 4900, Road Maintenance, Gas Tax Fund, in
the amount of $38,615.
Weed Control (4901)
CC-85-179 Motion by Councilwoman Pfennighausen, Second by Mayor Pro Tem
Matteson, ALL AYES, to approve Account No 4901, Weed Control, in the
amount of $16,240.
Traffic Signal Maintenance (4909)
CC-85-180 Motion by Mayor Pro Tem Matteson, Second by Councilwoman
Pfennighausen, ALL AYES, to approve Account No. 4909, Traffic Signal
Maintenance, in the amount of $6,000.
School Crossing Guard (4910)
CC-85-181 Motion by Councilwoman Pfennighausen, Second by Mayor Pro Tem
Matteson, ALL AYES, to approve Account No. 4910, School Crossing
Guard, in the amount of $2,415.
Street Sweeping (4908)
CC-85-182 Motion by Councilwoman Pfennighausen, Second by Mayor Pro Tem
Matteson, ALL AYES, to approve Account No. 4908, Street Sweeping, in
the amount of $32,607.
Wastewater Disposal Colton (4570)
CC-85-183 Motion by Councilwoman Pfennighausen, Second by Mayor Pro Tem
Matteson, ALL AYES, to approve Account No. 4570, Wastewater Disposal
Colton, in the amount of $230,000.
Wastewater Disposal Grand Terrace (4572)
CC-85-184 Motion by Mayor Pro Tem Matteson, Second by Councilwoman
Pfennighausen, to approve Account No. 4572, Wastewater Disposal Grand
Terrace, as amended to reflect a salary increase of 5-1/2%, carried
4-1, with Councilman Evans voting NOE.
Page 2 -
5/28/85
Architectural Barrier Removal (4902)
CC-85-185 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES
to approve Account No. 4902, Architectural Barrier Removal, in the
amount of $10,000.
Water System Construction - Burns, Vivienda, Maple & Walnut (4596)
CC-85-186 Motion by Mayor Pro Tem Matteson, Second by Mayor Grant, ALL AYES, to
approve Account No. 4596, Water System Construction - Burns, Vivienda,
Maple & Walnut, in the amount of $68,500.
Traffic Control Device Upgrade (4911)
Finance Director Schwab requested Council prioritize from a revised
list of projects. There is a balance of $35,000 carried over and an
estimated revenue of $143,000, recommended not spending over $150,000
to prevent depleting the fund. Councilman Evans questioned and was
advised funds for the Traffic Signal Device project at Michigan and
Barton Road relative to the Mini Market would also come from this
fund, further restricting the amount to be allocated.
Community Services Director advised the ten projects are listed as
prioritized in the Traffic Engineer Report. City Engineer Kicak felt
some of the estimated costs were low.
CC-85-187A Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to
approve Line Items 700, 701, 702, 703, 704, 706, and 709, of Account
No. 4911, Traffic Control Device Upgrade.
Councilman Evans felt the Line Item No 706 project will eventually be
signalized requiring a mass revision, recommended not expending all
funds to allow funding for Barton Road Development.
CC-85-187B Motion by Councilman Evans, Second by Councilwoman Pfennighausen, to
amend Motion No. 187A to approve Line Items 700, 701, 702, 703, 704,
and include $37,000 for the traffic signal relocation at Barton Road
and Michigan for the Mini Market project. It was clarified that Mayor
Pro Tem Matteson's Motion also included the Mini Market project.
Responding to Mayor Pro Tem Matteson's concern for the problem at
La Cadena Drive and Barton Road, Line Item 709, Community Services
Director Anstine clarified that only two of the nine accidents
reported in the Traffic Engineer Study occurred in the City
Motion No CC-85-187B to amend Motion No. CC-85-187A carried 3-2, with
Mayor Grant and Mayor Pro Tem Matteson voting NOE.
Motion No CC-85-187A, as amended, carried, ALL AYES.
Recessed at 7 05 p m and reconvened at 7 15 p.m with all present.
Sidewalk - Grand Terrace Rd /Terrace View Elementary School (4921)
Page 3 -
5/28/85
s
Councilman Evans noted the Traffic Engineer Report recommended removal
of the crosswalk at Canal & Mt Vernon because of the lack of
pedestrian use, therefore, felt it foolish to expend funds on this
project. Councilwoman Pfennighausen, with Mayor Grant concurring,
felt the project would duplicate an existing, sufficient sidewalk,
felt it did not make sense to expend $4,000 to get additional $12,000,
felt the funds could be better used elsewhere.
City Engineer Kicak outlined the area involved, responding to
Councilman Petta, advised a sidewalk would eventually be required when
the area is developed, which would probably cost approximately
$4,000. Councilman Petta felt the City should take advantage of the
additional funding for the additional improvements.
CC-85-188 Motion by Councilman Evans, Second by Councilwoman Pfennighausen, to
deny expenditure of funds for Account No. 4921, Sidewalk - Grand
Terrace Road/Terrace View Elementary School
Mayor Pro Tem Matteson felt Council had approved the project,
questioned denying the funding. City Engineer Kicak stated Council
has the option not to accept the funding since the contract has not
been signed.
Motion No CC-85-188 carried 3-2, with Councilman Petta and Mayor Pro
Tem Matteson voting NOE.
Reconstruct Barton Road, Mt. Vernon N/E To City Limits (4930)
CC-85-189 Motion by Councilwoman Pfennighausen, Second by Mayor Pro Tem
Matteson, to approve Account No. 4930, Reconstruction Barton Road,
Mt. Vernon N/E To City Limits, in the amount of $699,270, carried 4-0,
with Councilman Petta abstaining.
CC-85-190 ADJOURN - Motion by Councilwoman Pfennighausen, Second by Councilman
vE ans to adjourn City Council at 7 33 p.m. The next regular meeting
will be held June 13, 1985, at 5 30 p m.
COMMUNITY REDEVELOPMENT AGENCY FY 1985-86 PRELIMINARY BUDGET
Treasurer Schwab advised the Agency had reviewed and made comments
relative to the CRA FY 1985-86 Preliminary Budget at the May 13
meeting, did not take action on budget expenditures to allow time for
public input.
CRA-85-28 Motion by Vice Chairman Matteson, Second by Mr. Evans, ALL AYES, to
accept the Community Redevelopment Agency FY 1985-86 Preliminary
Budget expenditures as presented and discussed at the May 13, 1985
meeting, in the amount of $1,543,770
ADJOURN - The Community Redevelopment Agency adjourned at 7 37 p m
fiF e next regular meeting will be held June 13, 1985, at 5 30 p.m.
APPROVED Respectfully submitted,
Mayor
t
Deputy City Cler
Page 4 -
5/28/85
14
1
CITY OF GRAND TERRACE
COUNCIL MINUTES
PENDING C"
COUNCIL APPROVAL
SPECIAL MEETING - JUNE 6, 1985 JUN 2 71985
COUNCIL AGENDA ITEM 3 3 6,,
A special meeting of the City Council of the City of Grand Terrace was called to
order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road,
Grand Terrace, California, on June 6, 1985, at 5 31 p.m.
PRESENT Hugh J. Grant, Mayor
Byron Matteson, Mayor Pro Tempore
Tony Petta, Councilman
Barbara Pfennighausen, Councilwoman
Dennis L. Evans, Councilman
Seth Armstead, City Manager
Ivan Hopkins, City Attorney
Myrna Erway, City Clerk
ABSENT. None
The meeting was opened with the Pledge of Allegiance, led by Mayor Pro Tem
Matteson.
Page 1 -
6/6/85
JOB TRAINING/MANPOWER PROGRAM
Mayor Grant advised the Private Industry Council has invited all the
Mayors in San Bernardino County to attend a meeting at the Grand
Terrace Civic Center on June 11 to see if the cities are interested in
becoming involved in a job taining and manpower program. Ted
McMorran, Chairman, Private Industry Council (PIC), is requesting an
indication from the cities prior to June 13, since the State will make
a determination on this issue at that time. This program formerly was
administered by the Inland Manpower Association. The Private Industry
Council (PIC) has been an integral part of the program. Information
was provided relative to recent events which have occurred between San
Bernardino County and PIC regarding this program. Legal implications
have been discussed with the City Attorney.
Ted McMorran, PIC Chairman and local businessman, stated the Job
Training Partnership Act replaced the CETA Act on 10-1-83, and was the
first legislation to allow a private group of citizens, such as PIC,
to have concurrent authority with a body of elected officials. CETA
allowed 80% of the funding to be spent on administration and PIC
served as an advisory agency. The Job Training Partnership Act
provides for the formation of a private/public partnership, PIC has
concurrent authority, a maximum of 15% can be expended for
administration. The intent of this legislation is to provide job
training to get people off welfare and into a productive society,
paying taxes into the system.
Pic has officially rejected San Bernardino County's plan to provide
services under the Job Training Partnership Act for 1985-86, and is
proposing the formation of a Conference of Mayors on Employment &
Training to administer the funding under this program.
The main focus of disagreement between the Board of Supervisors and
PIC is the Board's failure to address the recommendations of the San
Bernardino County Grand Jury. Other concerns are (1) funding to
provide economic development for business expansion job creation are
being expended under the direction of the Board of Supervisors on a
non-competitive basis, which is required, (2) PIC has been unable to
gain access to information required to oversee the program, (3) A
system to monitor the success of the program does not exist. Services
must meet national performance standards to enable receipt of federal
funding.
Sacramento has advised an interim appointment will be made to
administer the program if San Bernardino County is unwilling to adhere
to the Grand Jury recommendations. Either the City of San Bernardino
or the Employment Development Department could be appointed to provide
services for an interim period. During that time the Mayor's
Conference could be formed, could make new appointments to the PIC,
negotiate an agreement with PIC and formulate a plan to be approved by
Sacramento, which could take 6-12 months. The extent of involvement
by the Mayor's Conference and the extent of liability would be
determined in negotiating the agreement.
Nine Mayors, including San Bernardino Mayor Wilcox, have agreed to
participate in the proposed program, and will either attend the 6-13
hearing in Sacramento or send a letter of intent to participate. All
Mayors have not been contacted, but have been invited to the 6-11-85
meeting.
Mayor Grant stated City Attorney Hopkins indicated this issue is
primarily an administrative problem between the Board of Supervisors
and PIC, but feels more is involved, including whether or not the
citizens within the County will determine how the funds are to be
expended. Understands the Governor is mandated to make those
decisions if not made locally. City Attorney Hopkins advised he has
no legal problem with the proposal. Recommended that Council
ascertain additional information on this issue, including the County's
position.
CC-85-191 Motion by Mayor Pro Tem Matteson, Second by Councilwoman
Pfennighausen, that Council endorse the Mayor's participation in the
program to provide services under the Job Training Partnership Act.
Page 2 -
6/6/85
y
Page 3 -
6/6/85
Councilwoman Pfennighausen, with Mayor Pro Tem Matteson concurring,
felt this program can be valuable if properly administered, teaching
job responsibility, job skills, personal appearance, and gets people
off welfare. Other programs have had shortcomings. Councilman Evans
disagreed with voting on this matter prior to reading information
provided, reading the Grand Jury Report, and hearing the views of the
Board of Supervisors.
Councilman Petta questioned and City Attorney Hopkins confirmed he has
no problem with the proposed Motion, since it is only authorizing the
Mayor to participate and gain more information to enable Council to
make a final determination. Following clarification by Mayor Pro Tem
Matteson and Councilwoman Pfennighausen that was the intent, Motion
No. CC-85-191 carried 4-0, with Councilman Evans abstaining.
Mayor Grant stated the Private Industry Council is requesting intent,
not a legal obligation, at the 6-11-85 meeting, will not be prepared
to sign anything at that time. Council is to be provided with copies
of the Grand Jury Report. Mr. McMorran requested return of the
material provided Council. Advised copies are available through the
National Alliance of Business for $5.00.
ADJOURNED at 6 27 p.m. The next regular meeting will be held June 13,
I98bat5 30 p.m.
Respectfully submitted,
C i ty C rk
APPROVED
Mayor
f DATE• JUNE 199 1985
OTA =eU ►T
C R A ITEM ( ) COUNCIL ITEM (X) MEETING DATE JUNE 27, 1985
AGENDA ITEM NO. 3 1
SUBJECT RENEWAL OF TRAFFIC SIGNAL MAINTENANCE CONTRACT
FUNDING REQUIRED X
NO FUNDING REQUIRED
CONTRACTING PHILOSOPHY
The underlying principle of good contract administration within the
Community Services Department is that equal treatment must be provided to
all prospective sources of services that the City needs to obtain.
Axiomatic to the first principle is the requirement for maximum open and
free competition. Competition is sought for every departmental contract,
regardless of the dollar value of the service to be obtained. However,
this statement is not to infer that competition is obtained for each and
every procurement. There are simply some situations where no competition
exists, or where it is not prudent to obtain it. When this situation
occurrs, staff will make every effort to justify this action to Council.
SERVICE - TRAFFIC SIGNAL MAINTENANCE
CONTRACTOR - SIGNAL MAINTENANCE. INC.
Effective October 1, 1985, the existing four year contract between the City
of Grand Terrace and Signal Maintenance, Inc., expires Staff feels justified
in recommending that the Council renew the existing contract. Justification
1) Signal Maintenance has proposed no real significant
rate increase over the existing contract period
2) Signal Maintenance has and continues to provide to
the City, prompt emergency service
3) Signal Maintenance keeps abreast of the state-of-the-
art regarding signal equipment
4) Signal Maintenance appears to be the only vendor
available to perform this type of service locally
5) No modifications to the existing contract other than
adjustments to the equipment and labor schedules These
adjustments reflect a 6 3% increase
OUMMO.r
Staff Recommends that the Council.
APPROVE THE CONTRACT AND AUTHORIZE THE MAYOR TO EXECUTE A CONTRACT FOR
TRAFFIC SIGNAL MAINTENANCE WITH SIGNAL MAINTENANCE, INC., TO EXPIRE
6/30/89 INCLUDING AMENDED RATE SCHEDULE. (SCHEDULE A)
RLA
PEN fG 1Ci !
COUNCIL APPROVAL
AGREEMENT (GTC85-15)
THIS AGREEMENT made and entered into the 1st day of July, 1985, by and
between the CITY OF GRAND TERRACE, a municipal corporation of the STATE OF
CALIFORNIA, hereinafter referred to as the "City," and SIGNAL MAINTENANCE, INC.,
hereinafter called and referred to as the "Contractor."
WITNESSETH.
WHEREAS, the City and Contractor entered into an agreement on October 22,
1981 and this agreement amends and replaces that agreement by mutual consent of
the parties, and
WHEREAS, the City has decided to accept Contractor's proposal and award
to Contractor a contract for traffic signal maintenance,
NOW, THEREFORE, FOR AND IN CONSIDERATION OF THE MUTUAL COVENANTS AND
PROMISES OF THE PARTIES HERETO AND UPON THE EXPRESS TERMS AND CONDITIONS
HEREINAFTER SET FORTH, THE PARTIES AGREE AS FOLLOWS
FIRST That the complete contract shall consist of and include the
following documents, all of which shall be and are hereby incorporated by
reference and made a part hereof as fully as if set out in full herein
1. This Agreement,
2. List of Intersections
3. Labor & Equipment Rate Schedule. (Schedule A)
SECOND Contractor agrees to furnish all tools, equipment, apparatus,
facilities, labor, services and materials, and to perform all work necessary to
maintain traffic signal facilities in accordance herewith It is understood and
agreed that all said labor, services, materials and equipment shall be furnished
and said work performed and completed by the Contractor as an independent
contract, subject to the inspection and approval of the City, its Engineer, or
inspectors, or their representative.
THIRD Contractor agrees to inspect, clean and adjust all controller
units, one time per month
FOURTH Contractor agrees to replace all lamps in all signals, using an
80% depletion schedule, and standard traffic signal lamps such as are
manufactured by General Electric Company or Sylvania Company. In addition,
Contractor agrees to furnish labor and equipment for replacement of sealed beam
units City agrees to reimburse Contractor for the cost of said units.
FIFTH. Contractor agrees to clean and polish all lenses and reflectors
one time per year.
SIXTH Contractor agrees to provide service twenty-four hours per day
for the servicing of traffic signal controllers and systems equipment covered by
this Agreement.
SEVENTH Contractor agrees to provide the same service twenty-four hours
per day for the repair of other equipment and appurtenances such as safety
lighting, street name signs, street lighting, pedestrian signals, flashing
beacons and detector devices which the Contractor may be called upon from time to
time by the City to repair, replace, or refurbish.
EIGHTH (a) For and in consideration of furnishing said labor, services,
materials and equipment under paragraphs THIRD, FOURTH, FIFTH, and SIXTH,
excepting when such repairs are necessitated by obsolescence or accidental damage
such as collision, acts of God and vandalism, Contractor shall be entitled to
receive and shall be paid by the City the sum of $73.16 per month for each
signalized intersection.
(b) For and in consideration for furnishing said labor,
services, materials and equipment under paragraph SEVENTH when such repairs are
necessitated by obsolescence or accidental damage as defined above and under
paragraph EIGHTH, Contractor shall be entitled to receive, in addition to monthly
- 2 -
I
sum above, a per -call, based upon the invoice cost of materials, adjusted cost of
labor, and a reasonable percentage for overhead and profit, not to exceed 25%.
Labor costs will be at Contractor's prevailing standard rates for job
classifications when repairs are made
(c) The cost for services provided for herein may be negotiated
each year following the anniversary date of this agreement. These negotiations
will be based upon the Consumer Price Index, Urban Wage Earners and Clerical
Workers, and will be subject to the approval of the City. Any insurance
increases may also be negotiated.
NINTH The Contractor shall carry public liability and property damage
insurance in an amount not less than $250,000.00 for injuries, including
accidental death, for any one person, and subject to the same limit for each
person in an amount not less than $500,000.00 on account of any one accident, and
property damage insurance in an amount not less than $50,000.00. The Contractor
shall also maintain during the life of this contract Workmen's Compensation
Insurance covering all of his employees on the project in a company satisfactory
to the City and, upon request, shall furnish to the City certificates issued by
such companies showing that all of the above -mentioned insurance has been issued
and is in full force and effect prior to commencing work
(a) The Contractor shall likewise obtain public liability and
property damage insurance to cover vehicles used or maintained by him in the
performance of the work with liability limits of not less than $250,000.00 for
any one person and $500,000 00 for any one accident, and property damage of
$50,000.00.
TENTH This contract shall extend for a period of four (4) years from
the date hereof. However, either party in its discretion shall have the right to
terminate at any time sooner by giving sixty (60) days advance written notice
- 3 -
ELEVENTH If the Contractor should neglect to prosecute the work
properly, or fail to perform any provisions of this contract, the City, after
three (3) days written notice to the Contractor, may, without prejudice to any
other remedy it may have, make good such deficiencies and may deduct the cost
thereof from the payment then or thereafter due to the Contractor
TWELFTH Except for the manufacturer's factory warranty, the Contractor
disclaims all warranties with respect to materials supplied hereunder, and
further disclaims any and all liability for failure to perform or delay in
performance hereunder where the same is due to whole or in part to any cause
beyond Contractor's reasonable control, such as, but not limited to fire, flood,
earthquake, lightning, strike, or other labor difficulty.
THIRTEENTH Contractor shall not be liable for damages arising out of
injury to person or damage to property of a customer or any third party unless
the same was due to Contractor's fault or neglect.
(a) City further agrees to indemnify to the extent authorized by
law, and save free and harmless Contractor against negligent acts or omissions
caused by City, its agents or employees, and any costs and expenses incurred by
the respective parties on account of any claim therefore.
(b) The Contractor shall indemnify and save harmless the Owner
from all losses and all claims, demands, payments, suits, actions, recoveries,
and judgments of every nature and description brought or recovered.
(c) The parties do for themselves, their heirs, executors,
administrators, successors, and assigns agree to the full performance of all the
provisions herein contained The Contractor may not, either voluntarily or by
action of law, assign any obligation assumed by the Contractor hereunder without
prior written consent of the City
(d) It is agreed by the parties that this indemnity agreement is
not limited in any way by the extent of any policy of insurance currently in
force and held by either party
- 4 -
G
Nothing herein contained shall be construed as limiting in any way the
extent to which the Contractor may be held responsible for payment of damages to
persons or property resulting from his operations or any operations of any
subcontractors under him.
IN WITNESS WHEREOF, the City Council of the City of Grand Terrace has
caused this Agreement to be subscribed by its Mayor and City Clerk and said
Contractor has executed or caused this Agreement to be executed by its duly
authorized officer.
ATTEST
City Clerk
Approved as to form
ity Attorney
"OWNER"
CITY OF GRAND TERRACE
By
Mayor
Date
"CONTRACTOR"
SIGNAL MAINTENANCE, INC.
M
Date
Address
- 5 -
(Ti t e
CITY OF GRAND TERRACE
SCHEDULE A - LABOR & EQUIPMENT
RATES"
GTC 85-15
1 ADJUSTED RATE PER MONTH PER INTERSECTION
$70
59
2 ADJUSTMENT FOR INSLRANCE
2
57
$73
16
Straight
Overtime
Time
OPEF-%TIONS SLPERINTENDENT
$31 68
$47
52
ENGINEERING TECHNICIAN
27 70
41
55
LEAD MAN
25 10
37
65
TRAFFIC SIGNAL TECHNICIAN - FIELD
24 42
36
63
TRAFFIC SIGNAL TECHNICIAN - LAB
24 59
36
89
TRAFFIC SICNAL'11AN
24 42
36
63
TRAFFIC SIGNAL LABORER
21 12
31
68
NOTE Straight time rate applies For the hours between 8
00 AM
to 4 30 PM, Monday through Thursday,
and from 8 00
AM to
12 00 Noon Friday
3 ADJUSTED EQUIPMENT RATE SCHEDULE - EXTRAORDINARY WORK
;ob Trip
PERSONNEL VEHICLE $ 11 49
PICKUP TRUCK 11 49
SERVICE TRUCK 11 49
SERVICE LADDER TRUCK 11 49
BOOM TRUCK 81 32
WATER TRUCK 51 87
CONCRETE SAW 51 87
COMPRESSOR AND TOOLS 126 68
HYDRAULIC MAN/LIFT 81 32
VOTE Any equipment items used, but not on the above schedule
will oe at the local prevailing rate schedule
SCHEDULE A - page two DEFINITIONS
OPERkTIONS S1 RINTENDENT
k11 repair work, both f1ela and lab, subject
to his approval and direction Available for
aavice and opinion as coverea by specifications
(Plan, j oo inspection, etc )
ENGINEERING TECHNICIAN
Provides liaison, assists traffic engineer
on systems and provides technical data
LEAD MAN
Primary responsibility to guzae and assist
_yeld technicians ana signalmen in the
aesignated section area
TRAFFIC SIGNAL TECI-iNICIAN - =IELD
Primary duties are to field troubleshoot and
repair field wiring, cabinet wiring,
controllers, and perform routine duties
of preventative maintenance
TRAFFIC SIGNAL TECHNICIAN - LAB
Performs complete repair and maintenance of
all controllers) detectors and associated devices
which are brought from the fiela for repairs
TRAFFIC SIGNALMAN
primary duties are as directed by lead man in
assisting field technicians and accomplishing
preventative maintenance procedures as
airected Traffic signalman assists field
technicians as demand is made and assists with
knockdowns and associated repairs
TRAFFIC SIGNALMAN - APPRENTICE
Primary functions are to assist and receive
training from traffic signalman
TRAFFIC SIGNAL LABORER
Primary duties are to assist the signalman
and crew in knockdown repairs and f=eld
modifications as directea -
* \lost of the work performea under extraordinary maintenance will -
be, as cias been in the past, performed at traffic signalman rate
ana/or traffic signalman apprentice
(:'hese rates for contract customers only)
NOTE Straignt time rate anol es for tae hours betwee-i S 00 a -a
to a 30 p m monday :`trough Thursaav, and from S 00 a m
to 12 00 Noon �r,aay
Date. June
2424, 1985
STAFF
REPORT
C R A ITEM ( ) COUNCIL ITEM ( X ) MEETING DATE: June 27, 1985
AGENDA ITEM NO. 3 ,T
SUBJECT: ANNUAL STREET AND STORM DRAIN MAINTENANCE
FUNDING REQUIRED
NO FUNDING REQUIRED
CONTRACTING PHILOSOPHY
the underlying principle of good contract administration within
the Community Services Department is that equal treatment must be
provided to all prospective sources of services that the City
needs to obtain. Axiomatic to the first principle is the
requirement for maximum open and free competition. Competition
is sought for every departmental contract, regardless of the
dollar value of the service to be obtained. However, this
statement is not to infer that competition is obtained for each
and every procurement. There are simply some situations where no
competition exists, or where it is not prudent to obtain it.
When this situation occurrs, staff wil make every effort to
justify this action to Council.
SERVICE - STREET & STORM DRAIN MAINTENANCE
TUff CTUR----TFATBTR—CUff �TTRf OFJ
Effective July 1, 1985, the existing contract between the City
and Harber Construction for street & storm drain maintenance
expires. Staff feels justified in recommending that the Council
approve renewing with Harber Construction for maintenance
services. Justification
1) Harber's increase for the 85/86 fiscal year is only
12%. This increase applies only to equipment rental,
which they have no control over.
2) Staff tried to solicit estimates from other
construction companies, only one expressed an
interest, then it withdrew its interest.
3) Staff feels that the contractor is currently meeting
City specifications.
n3
ri
_J
STAFF REPORT -- STREET AND STORM DRAIN MAINTENANCE
June 24, 1985
Page 2
4) Quality of work performed is more than adequate.
STAFF RECOMMENDS THAT THE COUNCIL
APPROVE RENEWING AND AUTHORIZE THE MAYOR TO EXECUTE A CONTRACT
FOR ANNUAL STREET AND STORM DRAIN MAINTENANCE WITH HARBER
CONSTRUCTION.
THE CONTRACT IS FOR TIME AND MATERIALS ONLY LINE ITEM 16-190-255
IS BUDGETED FOR $28,815 FOR ROAD MAINTENANCE CONTRACTUAL
SERVICES.
RLA bt
PENDING CITY
COUNCIL APPROVAL
GTC#85-16
CONTRACT AGREEMENT
ANNUAL STREET & STORM DRAIN MAINTENANCE CONTRACT
THIS AGREEMENT, made and entered into by and between the CITY OF GRAND
TERRACE, a municipal corporation, hereinafter called "City", and JAMES L HARBER
COMPANY, hereinafter called "Contractor"
That the City and the Contractor, for the consideration hereinafter
named, agree as follows
1 The complete contract includes all of the contract documents as if
set forth in full herein, to wit, this Contract Agreement, Addendum Nos. ,
the Bidder's Hourly Equipment Rental Schedules, the Special Provisions, Drawings,
Description of Work, the Standard Specifications for Public Works Construction
(1979 edition), all of which are essential parts of this Contract. In the event
of any conflict in the provisions thereof, the terms of said documents as set
forth above shall control, each over the other, in the order provided.
2 The Contractor shall perform all work for the Annual Street and Storm
Drain Maintenance on an as needed basis, furnish all materials, except as
otherwise provided in the Specifications or Plans, and perform all the work
necessary to complete in a good, workmanlike and substantial manner the above
described work in accordance with the Contract Documents for this Project
(Reference GTB82-02), which Contract Documents are hereby specifically referred
to, and by such reference made a part hereof.
Additional payments for special or extra work shall be according to the
Contractor's equipment hourly rental rates for equipment and personnel, attached
hereto and incorporated herein as Exhibit "A"
Payments to the Contractor by the City will be on an end -of -month basis
after submittal of an itemized by -day invoice (format to be agreed upon) of work
performed.
In the event of disputed invoice, the invoice, once approved by staff,
will be submitted to Council at the next available Council meeting according to
schedule for City Council dispositions.
3. The City will pay the Contractor, and the Contractor agrees to
receive and accept the prices set forth in Exhibit "A", attached hereto and
incorporated herein," as full compensation for furnishing all materials and for
doing all the work contemplated and embraced under this Agreement, and also for
all loss or damages arising out of the nature of the work, unforeseen
difficulties or obstructions which may arise or be encountered in the prosecution
of the work until it is accepted by the City, and for all expenses incurred by or
in consequence of the suspension or discontinuance of work, and for well and
faithfully completing the work, the whole thereof in the manner and in accordance
with the Contract Documents therefor (Reference GTB882-02), and the requirements
of the Engineer under them
4. This Agreement shall commence July 1, 1985, and shall continue until
June 30, 1986
5. Either party hereto may terminate this Agreement at any time within
thirty (30) days written notice to the other party
6. The Contractor shall supply the City with a Certificate evidencing
liability insurance policy or policies which shall provide the coverage set forth
in the Special Provisions prior to execution of this Contract by the City.
7. Should the City bring any legal or equitable action for the purpose
of protecting or enforcing its rights under this Agreement, the City shall
recover, in addition to all other relief, its reasonable attorney's fees and
court costs to be fixed by the Court.
-2-
8 The Contractor hereby agrees that he will not proceed with any Extra
or Special Work unless he has been authorized in writing to do so by the City
Staff prior to the commencement of said Work.
9 The parties do for themselves, their heirs, executors,
administrators, successors, and assigns agree to the full performance of all the
provisions herein contained. The Contractor may not, either voluntarily or by
action of law, assign any obligation assumed by the Contractor hereunder without
prior written consent of the City
ATTEST
City Clerk
Approved as to form
Attorney
- 3 -
"OWNER"
CITY OF GRAND TERRACE
(A Municipal Corporation)
By
Mayor
Date
"CONTRACTOR"
JAMES L HARBER COMPANY
M.
Ti tl e
Date
Contractor's License No.
Address 21999 Van Buren St.
Grand Terrace, CA 92324
IT "ll
ANNUAL STREET AND STORMS DRAIN MAINTENANCE CONTRACT (GTC85-16)
Harber C f �afilffi§; .
CONCRETE BREAKING & REMOVAL DIVISION
ED ;EMFi�!
o
IYEa���
June 18, 1985
CITY OF GRAND TERRACE
22793 Barton Road
Grand Terrace, CA 92324
ATTN Randy A.
Dear Randy
Enclosed please find our proposal for the annual street and
storm drain maintenance contract. Most hourly rates remain
unchanged
Please if you have any questions after reviewEng this, please
call Brian at (714) 825-3616.
Thank you,
Sherr L Wagner
OFF1 E MANAGER
/sw
21 999 Van Buren • Grand Terrace California 92324
Telephone (71 4) 825-361 6
C
Harber Companies, Inc.
CONCRETE BREAKING & REMOVAL DIVISION
`gyp ;ENEp��
PROPOSAL
Annual Street & Storm Drain
Maintenance Contract
EQUIPMENT HOURLY RATE SCHEDULE
MIN NORMAL DAY
NO ITEM CHARGE HRLY RATE RATE
1
PICK p
2 HRS
$20 00
$160 00
2 HRS
25 00
200 00
2 HRS
30 00
240 00
4 HRS.
45 00
360 00
5
WATER TRUCK
4 HRS
45 00
360 00
4 HRS
45 00
360 00
TRACTOR
4 HRS
45 00
360 00
BRUSH
4 HRS
40 00
320.00
5
1-TON STEEL WHEEL ROLLER
4 HRS
40 00
320.00
in
ONE-MAN MECAHANICAL TAMPER
4 HRS
35 00
280 00
11
AIR COMPRESSOR
4 HRS
30 00
240 00
JACK HAMMER/SAND BLASTER/
OMPACTOR
4 HRS
45 00
360 00
13
1 MAN LABOR
2 HRS
25 00
200 00
14
Remove and repair ot streets
with asphaltic concrete
120 00/TON
21 9SS Van Buren 0 Grand Terrace California 92324
Telephone (71 4) 625-361 6
vk-
DATE June 18, 1985
C R A ITEM ( )
AGENDA ITEM NO
STAFF'REPORT
COUNCIL ITEM (X)
MEETING DATE
JUNE 27, 1985
SUBJECT ANNUAL LANDSCAPE MAINTENANCE PARK, CTVTr. CENTER A MFnTAN
FUNDING REQUIRED _x
NO FUNDING REQUIRED
CONTRACTING PHILOSOPHY
The underlying principle of good contract administration within the
Community Services Department is that equal treatment must be provided to
all prospective sources of services that the City needs to obtain.
Axiomatic to the first principle is the requirement for maximum open and
free competition. Competition is sought for every departmental contract,
regardless of the dollar value of the service to be obtained. However,
this statement is not to infer that competition is obtained for each and
every procurement. There are simply some situations where no competition
exists, or where it is not prudent to obtain it. When this situation
occurrs, staff will make every effort to justify this action to Council.
SERVICE - ANNUAL LANDSCAPE MAINTENANCE
CONTRACTOR - DANIELS LANDSCAPING SERVICE
Effective July 1, 1985, the existing contract between the City of
Grand Terrace and Daniel's Landscaping expires Staff solicited estimates
from a total of four landscape contractors Of the four, three submitted estimates
for the landscape work at the Civic Center, Community Park and the Palm Median.
The results of the estimates are as follows
Firm Monthly Cost
Daniels Landscaping Service $1,850.00 •
Environmental Care Inc 1,550 00 •
Terrace Landscape Services 1,360.00 •
Since Terrace Landscape Services provided the City with the lowest estimate, staff
performed a background check of their professional references Terrace Landscape
Services is currently performing annual maintenance for other municipalities, in
all cases, each municipality gave this firm the highest recommendation. The same
was true in checking their commercial contracts Based on the aforementioned
Staff Recommends that the Council
AUTHORIZE THE MAYOR TO EXECUTE A CONTRACT WITH TERRACE LANDSCAPE SERVICES FOR
ANNUAL LANDSCAPE SERVICES AT THE COMMUNITY PARK, CIVIC CENTER AND PALM MEDIAN,
IN THE AMOUNT OF $1,360.00 MONTHLY OR AN ANNUAL COST OF $16,320 00.
T7 l
F PENa)tG Cyr
MUNC1L APPROVA6 GTC#85-17
CONTRACT AGREEMENT
ANNUAL PARK, CIVIC CENTER, AND PALM MEDIAN LANDSCAPE MAINTENANCE
THIS AGREEMENT, made and entered into by and between the CITY OF GRAND
TERRACE, a municipal corporation, hereinafter called "City", and DANIELS'
LANDSCAPING SERVICES, hereinafter called "Contractor".
That the City and the Contractor, for the consideration hereinafter
named, agree as follows:
1. The complete contract includes all of the contract documents as if -
set forth in full herein, to wit, this Contract Agreement, Addendum Nos. - ,
the Special Provisions, Drawings, Description of Work, the Standard Specifica-
tions for Public Works Construction (1979 edition), all of which are essential -- - -
parts of this Contract. In the event of any conflict in the provisions thereof, --- -
the terms of said documents as set forth above shall control, each over the ---wu--�
other, in the order provided.
2. The Contractor shall furnish all materials, except as otherwise
provided in the Specifications or Plans, and will perform all the work for the ry
Annual Maintenance Terrace Hills Community Park, Civic Center Landscaping, and ---
other City parkways, which is necessary to complete in a good, workmanlike and
substantial manner the above described work in acordance with the Contract
Documents incorporated herein as Exhibit "A".
3. The City will pay the Contractor, and the Contractor agrees to
receive and accept in full payment for services rendered under this Agreement,
the amount of $1,360.00 per month during the term of this Agreement as full
payment for furnishing all materials and for doing all the work set forth under
the Agreement, and also for all loss or damages damages arising out of the nature
a
of the work, unforeseen difficulties or obstructions which may arise or be
encountered in the prosecution of the work until it is accepted by the City; and
for all expenses incurred by or in consequence of the suspension or
discontinuance of work, and for well and faithfully completing the work, the
whole thereof in the manner and in accordance with the Contract Documents
therefor, and the requirements of the Engineer under them.
4. This Agreement shall commence July 1, 1985, and shall continue until
June 30, 1986.
5. Either party hereto may terminate this Agreement at any time within
thirty (30) days written notice to the other party.
6. The Contractor shall supply the City with a Certificate evidencing
liability insurance policy or policies which shall provide the coverage set forth
in the Special Provisions prior to execution of this Contract by the City.
7. Should the City bring any legal or equitable action for the purpose
of protecting or enforcing its rights under this Agreement, the City shall
recover, in addition to all other relief, its reasonable attorney's fees and
court costs to be fixed by the Court.
8. The Contractor hereby agrees that he will not proceed with any Extra
Work unless he has been authorized in writing to do so by the City Staff prior to
the commencement of said Extra Work.
9. The parties do for themselves, their heirs, executors,
administrators, successors, and assigns agree to the full performance of all the
provisions herein contained The Contractor may not, either voluntarily or by
action of law, assign any obligation assumed by the Contractor hereunder without
prior written consent of the City
- 2 -
a
ATTEST
City Cler
Approved as to form.
City Attorney
"OWNER"
CITY OF GRAND TERRACE
By
Mayor
Date
"CONTRACTOR"
TERRACE LANDSCAPE SERVICES
(Tit e
Date•
Contractor's License No.
Address
-3-
EXHIBIT "A" GTC85-
ANNUAL PARK, CIVIC CENTER LANDSCAPING
& PARKWAY MAINTENANCE AGREEMENT
INSTRUCTIONS TO BIDDERS
1.0 PROPOSALS
1.1 Bids shall be made upon the form as supplied by the City, properly and
with all items filled out, numbers shall be stated both in writing and in
figures, the signature of all persons signing shall be in longhand. The
completed form shall be without alterations, or erasures. Any
irregularity may be cause for rejection of the bid.
1.2 Bids shall not contain any recapitulation of the work to be done, ,
alternative proposals will not be considered unless called for. No oral,
telegraphic or telephonic proposals or modifications shall be considered.
1.3 Before submitting a bid, bidders shall carefully read the specifications
and shall visit the site and shall fully inform themselves as to all
existing conditions and limitation and shall include in the bid sum to
cover the cost of the work included in the contract.
2.0 AWARD AND REJECTION OF BIDS
2.1 The City Council reserves the right to reject any or all bids, to waive
any informality in bids and to determine the lowest responsible bidder.
3.0 FORM OF AGREEMENT
3.1 The Form of Agreement, which the successful contractor will be required
to execute, will be the City's standard agreement. A copy has been made
a part of these specifications.
4.0 SPECIAL NOTICE
4.1 Bidders are required to inform themselves fully of the conditions
relating to the landscape and maintenance specifications and the location
of the work to be done. The Contractor must employ such methods and
means in carrying out his work as will not cause any interruption or
interference with any other Contractor.
5.0 BOND AND LIABILITY INSURANCE
5.1 The signatory agrees to provide the City with proof of coverage of the
types of and in the amounts specified as follows.
1. Automotive Liability - $250,000.
2. Comprehensive and General Liability - $500,000.
Personal Injury - $250,000 Property Liability.
Exhibit "A"
Annual Park, Civic Center Landscaping
& Parkway Maintenance Agreement
Page 2of6
3. Workmen's Compensation Coverage to be in accordance with State
Workmen's Compensation Law.
4. Contractor to execute Workmen's Compensation Certificate.
5. Contractor shall provide for 30 days written notice to the City of
cancellation, material change, and/or intention not to renew, allow
for severability of interests of Contractor and City.
6. City shall retain the right at any time to review the coverage, form
and amount of the insurance required If, in the opinion of the
City, the insurance provisions do not provide adequate protection for
City and for members of the public exposed to risk arising from work,
City may require Contractor to obtain insurance sufficient in
coverage, form, and amount to provide adequate protection therefor.
City requirements shall be reasonable, but shall be designed to
assure protection from and against the kind and extent of the risks
which exist or may be foreseen at the time a change in insurance is
required.
7. City shall notify Contractor of any required changes in insurance
requirements, and should Contractor fail to deposit copies of
acceptable insurance certificates or policies incorporating such
changes within sixty (60) calendar days of receipt of notice, such
failure shall entitle City to all legal remedies.
8. Each policy of insurance shall name the City of Grand Terrace as
additional insured.
9. Contractor shall, when rquested by City, provide information
necessary to the defense of claims or suits, and shall refrain from
any acts or statements to others which could be prejudicial to such
defense
10 All conditions and occurrences out of the norm shall be initially
reported by Contractor by phone, followed by confirmation in writing
to the Community Services Director, including but not limited to
accidents, injuries, damages, crimes, thefts, vandalisms, hazards,
etc.
6.0 PERMITS AND LICENSES
6.1 The Contractor shall procure all permits and licenses, pay all charges
and fees, and give all notices necessary and incident to the due and
lawful prosecution of the work. These permits and licenses shall be
obtained in sufficient time to prevent delays to the work.
Exhibit "A"
Annual Park, Civic Center Landscaping
& Parkway Maintenance Agreement
Page 3 of 6
SPECIFICATIONS
PART 1 - GENERAL
1.01 DESCRIPTION
A. Scope of Work
The work covered shall consist of furnishing all labor, materials,
tools, equipment, transportation, and all incidental work and
services as required, in order to maintain the landscaping in a
positive manner and in accordance with the following
B. Working Hours
1. Work shall only be performed between 7 30 a.m. and 5 00 p.m.,
Monday through Friday.
2. Special maintenance, if required, shall be by written permission
of the City.
C. Workmanship
Work shall be performed by competent men supervised by a competent
Supervisor with experience and technically trained in landscape
maintenance work. Qualifying experience shall be submitted by each
bidder.
PART 2 - IRRIGATION SYSTEM AND MAINTENANCE
A. The Contractor shall maintain the complete irrigation system in an
operable condition.
B. The Contractor shall repair and adjust all sprinkler heads to
maintain proper coverage, including adjusting of heads to proper
heights.
C. The Contractor shall adjust water application to compensate for
changes in weather. Contractor will be responsible for damages
occurring due to under -watering or over -watering.
D. All replacements of irrigation equipment or landscaping equipment
shall be with original type material or alternates as approved by the
City.
E. Repair or replacement of equipment damaged as a result of
Contractor's operation shall be replaced at the Contractor's expense
within one watering period.
Exhibit "A"
Annual Park, Civic Center Landscaping
& Parkway Maintenance Agreement
Page 4 of 6
F. Damage not resulting from Contractor's operations shall be reported
promptly to the City, together with an estimate of costs for
correction of the condition. Contractor will be reimbursed for the
wholesale cost of vandalized materials and parts upon presentation of
properly itemized list of damaged materials and/or equipment
replaced. No damaged materials or equipment in excess value of
$100.00 shall be replaced or repaired by the Contractor without prior
approval of the City.
G. All systems shall be operationally checked by the Contractor a
minimum of once a week.
H. The controller shall be maintained by the Contractor. Repair parts
and labor of these items shall be considered as an extraordinary cost
and billed to the City.
I. Control clocks are to be tested once a month for proper programming
and function.
J. Sprinkler heads shall be kept free of vegetation.
K. Water shall be applied in sufficient quantity, and frequency, to
promote vigorous plant material. A schedule will be submitted to the
City for approval.
L. Cost of irrigation water shall be the responsibility of the City.
M. Watering of all areas must take place before 6 00 a.m. and after
10 00 P.M.
PART 3 - WEED CONTROL
A. Weeds shall be removed as often as necessary to keep them from being
obvious or in any way dominating the regular planting or physical
structure.
PART 4 - TREES, PLANTS, OR SHRUBS
A. Undesirable or dead trees, plants, and/or shrubs shall be removed and
replaced. The material and labor shall be considered an
extraordinary charge.
B. Broken, damaged, or missing tree stakes will be replaced by the
Contractor. Replacement shall be considered an extraordinary cost
and billed to the City.
C. The Contractor will provide for loosening and retying trees as it
becomes necessary.
Exhibit "A"
Annual Park, Civic Center Landscaping
& Parkway Maintenance Agreement
Page 5 of 6
D. Staking will consist of three (3) lodge poles placed in an equal
lateral triangle around a tree, and it will be tied by a series of
figure 8's with green tie material. Tie material shall be such that
as the tree increases in girth, the material will expand and not
girdle the tree. Tree stakes shall hold tree in an erect fashion,
true to the species.
E. The Contractor shall remove all water sprouts and suckers as they
develop, as well as any dead; damaged or diseased limbs.
F. Contractor shall control rodents, snails, and other pests and
diseases as required.
PART 5 - EDGING
All plant material shall be contained within the boundaries of the
planter area. At no time will plants be allowed to grow over sidewalks,
retaining boards, curbs, or driveways. Borders shall be edged neatly and
in a way that enhances the health of the plants and looks attractive and
well maintained.
PART 6 - TURF
A. Lawns shall be mowed and edged once weekly between May'and October at
a mowing height of 1 1/2" and bimonthly between November and April,
or as needed to provide a neat and well groomed appearance.
1. All mowers shall be equipped with a grass catcher (unless
vacuuming will take place), blades kept sharp and engine
maintained in good working condition.
B. Lawns shall be kept free from weeds.
PART 7 - CIVIC CENTER MAINTENANCE
A. Landscaping of the Civic Center grounds and parking lot. This also
includes the planters and islands located immediately adjacent to the
Civic Center.
1. Sweeping and Cleaning
a. The Contractor shall sweep and clean all walks, terraces
after each maintenance operation. All such work shall be to
the satisfaction of the City. All walkways shall be washed
off once a week.
2. Annual Flowers
a. Annual flowers will be planted and maintained in designated
areas. The City will supply annual flowers for said areas
Exhibit "A"
Annual Park, Civic Center Landscaping
& Parkway Maintenance Agreement
Page 6 of 6
b. Flower beds shall be maintained in the same manner as the
ground cover areas.
3. Turf
a. Maintain all turf by watering, weeding, replanting, sodding,
and other necessary operations to maintain them in a positive
manner (See Part 6).
PART 8 - GENERAL MAINTENANCE
A. All operations shall be conducted so as to provide maximum safety for
the public.
B. Leaves, paper, weeds, and any other debris shall be removed from
landscaped areas and disposed of off -site by the Contractor.
C. Contractor is required to provide the City with an emergency number
for contact outside normal working hours.
D. Whenever herbicides are used, Contractor shall apply them when air
currents are still to prevent herbicide drift onto adjoining property
and non -target planting and to prevent any toxic exposure to persons
whether or not they are in or on the grounds.
E. It is the intent of this section to provide a level of maintenance
that will present a pleasing and desirable appearance at all times.
The Community Services Director and the City Engineer shall be the
sole judges as to the adequacy of maintenance.
PART 9 - STAFFING
A. Each working crew shall have a lead man who can speak English
sufficiently well to discuss work items with a City representative.
B. Work force shall be properly attired at all times. Dress standards
shall be equal to that of the Maintenance employees of the City of
Grand Terrace.
PART 10 - ACCIDENTS
The Contractor shall take all necessary measures to protect the work and
prevent accidents during any and all phases of work. He shall provide
and maintain all necesary barriers, guards, watchmen, or lamps during
maintenance procedures.
Y y
Exhibit "A"
Annual Park, Civic Center Landscaping
& Parkway Maintenance Agreement
Page 7 of 6
PART 11 - INSPECTION
Inspection of all work will be made by the Community Services Director
and the City Engineer. If the work performed is not satisfactory, the
City staff may suspend the agreement for any period of time, including
the next regular meeting of the Grand Terrace City Council, at which time
the Grand Terrace City Council may reinstate or terminate the agreement.
No sums shall be due or payable to the Contractor for or during any time
of such suspension Once a month, a "walk through" inspection will be
made. The following personnel shall be present for this inspection
Community Services Director, City Engineer, and Contractor.
0
,*TA
C R A ITEM ( )
AGENDA ITEM NO. 112 L.
COUNCIL ITEM (X)
SUBJECT ANNUAL STREET SWEEPING CONTRACT
FUNDING REQUIRED X
NO FUNDING REQUIRED
CONTRACTING PHILOSOPHY
DATE- June 19, 1985
o ;T
MEETING DATE: JUNE 27, 1985
The underlying principle of good contract administration within the
Community Services Department is that equal treatment must be provided to
all prospective sources of services that the City needs to obtain.
Axiomatic to the first principle is the requirement for maximum open and
free competition. Competition is sought for every departmental contract,
regardless of the dollar value of the service to be obtained. However,
this statement is not to infer that competition is obtained for each and
every procurement. There are simply some situations where no competition
exists, or where it is not prudent to obtain it. When this situation
occurrs, staff will make every effort to justify this action to Council.
SERVICE - STREET SWEEPING
CONTRACTOR - INLAND POWER SWEEPING
Effective July 1, 1985, the existing contract between the City of Grand Terrace
and Inland Power Sweeping expires. Staff feels justified in recommending that
Council renew the existing contract with IPS Justification
1) IPS guarantees an increase of no more than 10% over the
existing contract
2) Staff conducted a telephone survey of five different
sweeping contractors,with rates distributed as follows
RIVERSIDE SWEEPING $57.00, STANDARD SWEEPING $66 00,
SWEEP RITE $62.00, UNITED SWEEPING $57 00, IPS $54 08.
all per hour rates
3) IPS personnel are familiar with the sweeping routes, hence,
no need to train new personnel.
4) Equipment reliability appears to be in accordance with
industry standards
5) Staff feels that the contractor is currently meeting City
specifications
Staff Recommends that the Council
APPROVE AMENDED CONTRACT FOR ANNUAL STREET SWEEPING SERVICES (GTC 84-13) WITH
INLAND POWER SWEEPING REFLECTING A RATE ADJUSTMENT FROM $49.16 PER HOUR TO
$54.0 8 PER HOUR ON EXHIBIT "B"
01 A
MAINTENANCE CONTRACT Contract #GTC-84- 13
STREET SWEEPING
THIS AGREEMENT, by and between the CITY OF GRAND TERRACE, hereinafter
referred to as "owner," and INLAND POWER SWEEPING, hereinafter referred to as
"Contractor," is entered into this 1st day of July, 1984.
In consideration of the mutual covenants and conditions hereinafter set
forth, the Owner and the Contract hereby agrees as follows
1. STATEMENT OF WORK - The Contractor shall furnish and pay the cost,
including all applicable fees, of all the necessary materials, and shall furnish
and pay for all superintendence, labor, tools, equipment, and transportation and
perform all the work required for execution of Contract required by all items
specified by Owner, in strict accordance with the Specifications and requirements
incorporated herein as Exhibit "A", any amendments thereto, and such supplemental
Specifications which may hereafter be approved.
2. CONTRACTOR'S PLAN FOR MAINTENANCE
A. Contractor is required to inspect the work done by Contractor's
employees. Work is to be inspected by the on -site foreman or by other party
acceptable to the Owner.
B. Owner shall direct Contractor of the location within the City
where Contractor shall perform the work. Contractor agrees to provide services
as provided for in the Proposal incorporated herein as Exhibit "B", for which the
Contractor has agreed to perform.
C. The Specifications and requirements incorporated herein as Exhibit
"A" describe the work to be done.
3. CONTRACT PRICE
A. The owner shall pay the Contractor for the performance of said
work, subject to additions or deductions provided herein, the amount provided for
in Exhibit "B", incorporated herein, for which the Contractor agrees to perform.
B. Owner shall be responsible for and shall pay directly for all
dumping fees charged, and Contractor shall not be responsible for such charges.
Contractor shall dispose of all refuse and debris collected by the sweeping
operation by hauling same to legally established dump.
C. Owner shall be responsible for the payment of all charges for
water used by Contractor in performing the services provided for herein.
D. Both parties hereto agree to meet prior to June 1, 1985, and each
year thereafter in which this agreement continues, to negotiate the contract
hourly price for the next fiscal year. In the event the parties are unable to
reach an agreement, then the contract shall continue at the then -current price
until terminated herein.
4. ACTS OF GOD - In the event that the City of Grand Terrace streets,
subject to this Agreement, should flood as a consequence of an Act of God, all
cleanup work necessitated thereby shall be at an agreed upon hourly rate.
5. Payment - Payment shall be made to the Contractor for work performed
under this Contract for the quantities of work as determined in accordance with
Contractor's Proposal and on a monthly basis.
6. SERVICE OF NOTICES - All notices required to be given hereundereshall
be mailed or delivered, in the case of the Owners, to the City of Grand Terrace,
22795 Barton Road, Grand Terrace, California 92324, and, in the case of the
Contractor, to Dennis C. Rieger, Inland Power Sweeping, 31710 Dunlap Blvd. (P.O.
Box 322), Yucaipa, California 92399 .
- 2 -
7. LICENSE AND PERMITS - The Contractor shall secure from the City of
Grand Terrace a business license permit. The Contractor shall obtain and pay for
all other necessary licenses and permits and shall faithfully comply with all
laws, ordinances, and regulations (Federal, State, and local) which may be
applicable to the operations to be conducted hereunder.
8. OTHER WORK.- Whenever work being done by the Owner or by other
contractors is contiguous to work covered by this Contract, the respective rights
of the various interest involved shall be established by the representative to
secure the completion of the various portions of the work in general harmony.
9. SUPERINTENDENCE - The Contractor shall constantly superintend all the
work in person or by a responsible agent, who shall have in writing full
authority to carry out all the instructions given by the representative.
10. LABOR PROVISION - The work shall at all times be prosecuted under
safe working conditions, and the conditions of work shall be subject to
inspection and correction by the representative or safety inspectors of the
Owner.
11. CONTRACTOR'S INSURANCE - The Contractor shall not commence work under
this Contract until a business license permit has been obtained from the City of
Grand Terrace and the Owner has been provided with a Certificate of Insurance for
public liability and property damage in an amount of not less than $1,000,000.
12. PAYMENT FOR WORK COMPLETED - Upon the completion and acceptance of
the work, the representative shall issue and bill to the Owner in the amount
provided for in the Proposal.
13. INDEMNITY The Contractor shall indemnify and save harmless the
Owner from all losses and all claims, demands, payments, suits, actions,
recoveries, and judgments of every nature and description brought or recovered
- 3 -
against them by reason of any act or ommission of said Contractor and his agents
or employees in the execution of the work or in making or failing to make
payments therefor, or in guarding the same.
14. PROTECTION OF WORK AND PROPERTY
A. The Contractor shall take, use, provide, and maintain all
necessary precautions, safeguards, and protection to prevent accidents or injury
to persons or property on, about, or adjacent to the site of the work.
B. The Contractor alone shall be responsible for the safety,
efficiency, and adequacy of the plant, appliances, and methods and for any
damage(s) which may result from failure or improper operation.
15. INSPECTION - The Owner shall at all times have access to the work
during its completion, and shall be furnished with every reasonable facility for
ascertaining that the Contract is proceeding in accordance with the requirements
and intentions of the Specifications.
16. TERM OF AGREEMENT - This contract shall continue in effect from
year-to-year until terminated as provided for herein.
17. TERMINATION - Either party hereto may terminate this Agreement at any
time within thirty (30) days written notice to the other party.
ATTEST*
Approved as to form
:orney
"OWNER"
CITV nP r_netin TFRRorr
By
Dat� - —
"CONTRACTOR"
INLAND POWER SWEEPING
(Title)�
Date77
-4-
Exhibit "A"
Street Sweeping Maintenance Contract
Specifictions
Page two
Contractor shall submit the number of street sweepers he has available
and the age of each sweeper. Also, the number of backup sweepers he has
available shall be submitted.
Contractor shall submit who maintains sweeper (i.e., contractor, private
garage, etc.)
Contractor shall submit approximate mileage from the City of Grand
Terrace to where sweepers will be housed.
Contractor shall not sweep residential areas before 7 00 a.m.
2. CONTRACTORS OBLIGATION
The Contractor will, in good workman -like manner, do and perform all work and
furnish all supplies and materials, machinery, equipment, facilities, and
means necessary to properly perform all the work required by this Contract
within the time herein specified, in accordance with these instructions and
the City map and in accordance with directions of the Maintenance Supervisor,
as given from time to time, as work progresses. The Contractor shall
observe, comply with, and be subject to all terms, conditions, requirements,
and limitations of the Contract and Specifications, and shall do, carry on,
and complete the entire WORK to the satisfaction of the Maintenance
Supervisor and Owner.
3. TRAFFIC AND ACCESS
The Contractor's operations shall cause no unnecessary inconvenience. The
access rights of the public shall be considered at all times. Unless
otherwise authorized, traffic shall be permitted to pass through the WORK, or
an approved detour shall be provided.
Safe and adequate pedestrian and vehicular access shall be provided and
maintained to fire hydrants, commercial and industrial establishments,
churches, schools, parking lots, service stations, motels, fire and police
stations, hospitals, and establishments of similar nature. Access to these
facilities shall be continuous and unobstructed, unless approved by the
Maintenance Supervisor.
Vehicular access to residential driveways shall be maintained to the property
line, except when necessary maintenance precludes such access for reasonable
periods of time.
The Contractor shall cooperate with the various parties involved in the
delivery of mail and the collection and removal of trash and garbage to
maintain existing schedules for these services.
Exhibit "A"
Street Sweeping Maintenance Contract
Specifications
Page three
4 REMOVAL
City shall be responsible for payment of all dump fees. All materials shall
be removed and disposed of by Contractor outside of the rights -of -way.
Burning of materials will not be permitted.
Full compensation for removal shall be considered as included in the proposal
price for the items of work for which it was necessary, and no other
compensation will be made therefor.
5. PROTECTION/RESTORATION OF EXISTING IMPROVEMENTS
The Contractor shall be responsible for protecting existing improvements,
adjacent property, utility and other facilities, and trees and plants from
injury to damage resulting from Contractor's operations
The Contractor shall repair or replace all existing improvements which are
damaged or removed as a result of his/her operations.
Trees, lawns, and shrubbery which are damaged or removed because of the
Contractor's operations shall be restored or replaced in as nearly the
original condition and location as reasonably possible.
All costs to the Contractor for protecting, removing, and restoring existing
improvements, trees, lawns, and shrubbery shall be absorbed in the proposal
for the applicable proposal price, and no other compensation will be paid.
DATE
J
aTArr Ker'OKT
C R A ITEM ( ) COUNCIL ITEM M
AGENDA ITEM NO. :31)9
June 4, 1985
4C�
MEETING DATE: JUNE 27, 1985
SUBJECT RENEWAL OF THE RECREATIONAL SERVICES CONTRACT WITH PEOPLE HELPERS, INC
FUNDING REQUIRED X
NO FUNDING REQUIRED
CONTRACTING PHILOSOPHY
The underlying principle of good contract administration within the
Community Services Department is that equal treatment must be provided to
all prospective sources of services that the City needs to obtain.
Axiomatic to the first principle is the requirement for maximum open and
free competition. Competition is sought for every departmental contract,
regardless of the dollar value of the service to be obtained. However,
this statement is not to infer that competition is obtained for each and
every procurement. There are simply some situations where no competition
exists, or where it is not prudent to obtain it. When this situation
occurrs, staff will make every effort to justify this action to Council.
SERVICE - RECREATIONAL CONTRACT SERVICES
CONTRACTOR - PEOPLE HELPERS, INC
Effective July 1, 1985, the existing contract between the City of Grand Terrace
and People Helpers expires. Based on the fact that People Helpers has done an
outstanding job for the City, by providing quality recreation programs, staff
and the Parks & Recreation Committee are recommending renewal of the contract.
Staff as well as the Parks & Recreation Committee feel that renewal of this
contract is paramount to maintaining quality and effective programs for the
residents of Grand Terrace Competitive bidding is not prudent within this
contract Only one other vendor is available, and that firm is located in
Sacramento. People Helpers has spent countless hours establishing a positive
rapport with the residents of Grand Terrace and the affected agencies of other
communities and service organizations. Funding for this activity was approved
by City Council during the budget hearings in the amount of $44,250 00
Staff Recommends that the Council
APPROVE RENEWING THE CONTRACT WITH PEOPLE HELPERS, INC , FOR FISCAL YEAR
85/86 IN THE AMOUNT OF $44,250 00 THIS AMOUNT REPRESENTS A 3%
INCREASE OVER THE PREVIOUS FISCAL YEAR
I
i
PENDING C1,1_1, Pcltl'DING 'CITY
COUNCIL' APPROVAL COUNCIL APPROVAL.
AGREEMENT WITH RESPECT TO RECREATION (GTC85- )
SERVICES FOR THE CITY OF GRAND TERRACE
The effective date of this Contract Agreement shall be the date of
of July 1, 1985. This Agreement is made and entered into between the CITY OF
GRAND TERRACE, a municipal corporation (hereinafter referred to as "City"), and
PEOPLE HELPERS, INC., a California corporation (hereinafter referred to as
"Contractor"), concerning the provision of recreation services on the terms and
conditions specified herein.
A. RECITALS
(i) Contractor is a private corporation organized to provide
recreation programs both of a year-round and seasonal nature.
(ii) City owns, operates, and maintains certain public parks and
related facilities.
Y L
(iii) City desires to provide quality recreation programs and
coordination for individuals and organizations utilizing City's parks and public
facilities.
(iv) Contractor is willing and able to provide such services on the
terms and conditions specified herein.
(v) City desires to provide employment to qualified citizens of
Grand Terrace inasmuch as is possible.
follows•
B. AGREEMENT
NOW, THEREFORE, it is agreed by and between City and Contractor as
1. Contractor shall provide all required personnel, services, supplies,
equipment, and materials to provide recreation programming in accordance with the
provisions of Exhibit "A" attached hereto and incorporated herein by this
r
1
reference. In addition, Contractor shall operate, on behalf of City, those
facilites set forth in Exhibit "A", including use coordination, collection of
fees, and supervision, all in accordance with City's standards, practices,
procedures, and fee schedules applicable thereto. The City Manager has the
ability to amend Exhibit "A" as recommended by the City Council and negotiated by
Contractor.
2. City shall not be liable for payment of salaries, wages, or other
compensation to any of the Contractor's personnel performing the services
specified hereunder, whether of a direct or indirect nature. Further in that
regard, it is understood that, for such purposes, all of such Contractor's
personnel performing either direct and indirect services to City hereunder shall
7
be deemed agents of Contractor while acting for or on behalf of City pursuant to
l j
this Agreement.
3. Contractor shall maintain Worker's Compensation insurance covering
all its employees for acts pursuant to this Agreement.
4. Contractor agrees to hire qualified residents of Grand Terrace
inasmuch as is possible and to advertise or otherwise notice any vacancies within
the City of Grand Terrace. Contractcr agrees to make a reasonable and diligent
effort to hire Grand Terrace residents throughout the term of this Agreement.
Contractor shall report to City regarding such efforts and the results thereof.
5. Contractor agrees that City may at any time, in writing, request the
change of any employee and that such request will be given due consideration by
the Contractor."
- 2 -
6. Notwithstanding paragraphs 2 and 3, above, Contractor agrees to hold
City, its elected officials, officers, agents, and employees free and harmless
from any and all claims, actions, and judgments which might be obtained against
any of the above for the claimed actions or inactions of any of the personnel
furnished under this Agreement in or for the benefit of City, whether performing
direct or indirect services, including any attorney's fees and court costs which
might be involved of the defense of any such action. This indemnification shall
extend beyond the term of this Agreement, including any extension or extensions
thereof, as to any claims, actions, or judgments arising from the conduct or
inaction of any such personnel during the terms of this Agreement, or any
extension or extensions thereof.
7. Throughout the term of this Agreement, at Contractor's sole cost and
expense, Contractor shall keep or cause to be kept in full force and effect, for
the mutual benefit of City and Contractor, comprehensive, broad form, general
public liability insurance against claims and liability insurance for personal
injury, death, or property damage arising out of the actions or inactions of
Contractor or its employees, officers, agents, or invitees arising from use,
occupancy, or disuse of any City facilities provided hereunder, providing
protection of at least One Million Dollars ($1,000,000.00) for bodily injury or
death to any one person or for any one accident or occurrence and at least One
Million Dollars ($1,000,000.00) for property damage.
All insurance required by express provision of this Agreement shall be
carried only in responsible insurance companies licensed to do business in the
State of California or under an authorized self-insurance program operated by
Contractor. All such policies shall contain language, to the extent obtainable,
to the effect that (1) the insurer waives the right of subrogation against City
- 3 -
and City's agents and representatives, (2) the policies are primary and
noncontributing with any insurance that may be carried by City, and (3) they
cannot be cancelled or materially changed except after thirty (30) days' notice
by the insurer to City. Contractor shall furnish City with copies of all such
policies promptly upon receipt of them, or certificate evidencing the insurance.
Prior to the commencement of this Agreement, Contractor shall furnish City with
binders representing all insurance required by this Agreement. Contractor may
effect for its own account insurance not required under this Agreement. All such
policies shall also include One Million Dollars ($1,000,000.00) coverage for
injury or death to any one person or for any one accident or occurrence or for
property damage with respect to any vehicles owned, leased, operated, or
otherwise utilized by Contractor.
8. All officers, employees, and agents of Contractor handling or having
access to any funds or authorized to execute or countersign any instruments
evidencing any such funds shall be covered by a blanket fidelity bond in the sum
of Ten Thousand Dollars ($10,000.00).
9. Contractor agrees to procure, and to cause City and its officers,
agents, and employees to be named as additional insureds thereon, a products
liability policy in an amount not less than One Million Dollars ($1,000,000.00).
Such policy shall be subject to all of the provisions of paragraph 7, above.
10. City agrees that it will indemnify and hold Contractor and its
officers, agents, and employees free and harmless from all claims for damage to
persons or property by reason of City's sole negligence or the sole negligence of
City's employees, agents, or officers in connection with the maintenance of any
facilities utilized by contractor under the provisions of this Agreement, based
upon City approval.
- 4 -
IJ
11. Contractor shall have the exclusive right to cause refreshments
and/or food items to be sold by vending machines at any public recreation
facility owned and/or operated by City and any profits derived from such sale at
any and all such facilities shall be divided equally between City and
Contractor. City shall have the right to grant permission to other organizations
to sell refreshments or to operate snack bars in conjunction with their own
recreational activities
12. Contractor agrees to provide management and/or other personnel as
necessary to serve as staff for City commissions and committees responsible for
recreation programming as directed by City. Staffing for such commissions and/or
committees shall include, but not be limited to, the preparation of agendas for
meetings of any such committee or commission, followup with respect to any action
directed by such commission or committee, and the preparation and presentation of
written and/or oral reports to citizen committees, commissions, public groups,
the City Council, and City Staff as deemed necessary by the City Manager.
13. City agrees to provide to Contractor office space for use by
Contractor as office and work space.
14. City agrees to provide capital improvements and maintenance for any
and all public facilities to be utilized by Contractor under the terms and
conditions of this Agreement. Such capital improvements and maintenance shall be
in accordance with City's standards procedures for such capital improvements and
maintenance.
15. City agrees to provide City stationery to be utilized by Contractor
in Contractor's representation of City. Contractor understands and agrees that
any such stationery shall be utilized only in connection with specific recreation
programs on behalf of City.
- 5 -
16. City agrees to provide such duplicating services, preparation, and
dissemination of program brochures, postage for dissemination of such program
brochures, and other printed information, materials, correspondence, and agendas
as, in the opinion of the City Manager, any such items are deemed necessary and
appropriate for the presentation of any recreational programming hereunder.
17. Contractor shall, in cooperation with City, obtain any and all
governmental permits, approvals, or concurrences required for the use of any
facility or park as set forth herein.
18. Contractor agrees that Contractor's use of any buildings, office
space, or other park and recreation facilities granted to Contractor hereunder
are subject to City's right to cause Contractor to vacate the premises in order
to effect maintenance, repairs, demolition, construction, reconstruction, or
remodeling as desired by City. In the event that Contractor is required to
vacate any such building or other public facility under the terms and provisions
of this paragraph, then, and in that event, Contractor shall be relieved of any
requirements to provide programs in the specific facility caused to be vacated.
City agrees to provide to Contractor a minimum of two weeks notice in the event
of any such work to be performed in any such building or facility; provided,
however, that such notice shall not be required in the event that City determines
that the evacuation of any such facility or building is required by reason of any
emergency. The determination of emergency shall be in the sole discretion of the
City Manager.
19. City agrees to provide Contractor full access to all parks and public
facilities owned and/or operated by City for the provision of recreational
services and programs thereon. City reserves the right to terminate the
provision of any recreation program at any specific park or public facility.
20. The parties understand and agree that certain of the recreation
programs to be presented by Contractor shall be provided by subcontract with
instructors retained by Contractor and such programs shall be supported by
participant fees. Fees for such programs shall include all cost including, but
not limited to, the following: Costs of instructors, supplies, books;
preparation of facilities, and equipment rental, royalty fees, or other charges
for instructors' supervision related directly to any such program or class.
Contractor shall provide any programs or classes which are not self-supporting at
the Contractor's sole expense. However, Contractor shall not be required by any
provision of this contract to maintain programs or classes which in Contractor's
best judgment are not or would not be self-supporting, unless City is agreed to
reimburse Contractor. Any profits generated hereunder shall be divided equally
between City and Contractor, subject to Paragraph 20(a).
(a) Fees from facility rentals, excursions, day -camps, sport leagues,
and tournaments, and all other self-supporting programs shall be
equally divided between City and Contractor after deducting
expenses therefrom.
21. Contractor understands and agrees that it shall keep full and
complete books, records, and accounts of all financial transactions with respect
to this Agreement. Such books, records, and accounts shall be maintained in
accordance with accepted accounting principles and shall be maintained in such
fashion so as to provide a detailed financial analysis for each program,
participant, and facility. All such books, records, and accounts shall be
maintained for a minimum of three (3) years from and after the end of the fiscal
year in which any such books, records, and accounts are created. Contractor
understands and agrees that City, by and through its designated representatives,
may inspect any such books, records, and accounts during Contractor's normal
business hours at Contractor's offices.
- 7 -
22. Contractor understands and agrees that City, in its sole discretion,
may cause an audit of any books, records and/or accounts maintained or prepared
by Contractor under and pursuant to this Agreement. If any such audit indicates
that Contractor has overcharged City by more than two percent (2%), then and in
that event Contractor shall immediately pay to City the cost of any such audit in
addition to reimbursement of any overcharges. If any such audit discloses an
inaccuracy of less than two percent (2%), then and in that event City shall pay
the cost of any such audit, and any sums due to the other party shall be
immediately payable.
23. Contractor shall provide, on a monthly basis, a written progress
report detailing activities and programs for the preceeding month and progress to
date by Contractor with respect to the implementation of programs under this
Agreement. Any such report to be provided hereunder shall be provided to the
City Manager not later than the fifteenth day of the month next succeeding the
month for which the report is prepared.
24. Contractor agrees to have all assigned staff in appropriate uniforms,
with a City approved design logo, working at any recreation fcility under the
terms of this Agreement. Professional and clerical staff employed by Contractor
shall observe appropriate dress and grooming standards. City shall provide or
reimburse Contractor for costs of required uniforms. All peronnel shall promptly
and immediately identify themselves by their names should they be asked by any
member of the public. Contractor understands and agrees that City may require
Contractor to provide personal identification badges or name tags for any such
employee.
25. Contractor agrees to assist City, in the event City undertakes a
community needs assessment with respect to recreation programming and to assist
in the preparation of grants or other studies to be funded by other public,
private, or governmental entities. City agrees to reimburse Contractor all
expenses plus 10% of expenses for services rendered.
26. Contractor's office hours at any facility provided hereunder shall be
in accordance with the directions of the City Manager.
27. Contractor may not assign this Agreement in whole or in part without
the written consent of City, and any such attempted assignment shall be invalid.
28. No alteration or variation from the terms of this Agreement or any
exhibit hereto shall be valid or binding unless and until made in writing and
executed by all parties.
29. This Agreement may be terminated, without cause, by either party upon
sixty (60) days written notice to the other party.
30. Waiver by City of any default or breach of any covenant or condition
of this Agreement shall not be construed as a waiver of any other default or
breach hereunder. Any notice required to be given hereunder this Agreement
and/or payments to be made shall be made as follows:
To Contractor. People Helpers, Incorporated
Attention William Aulenbach
14371 Morton Street
Tustin, CA 92680
To City• City of Grand Terrace
Attention• City Manager
22795 Barton Road
Grand Terrace, CA 92324
31. This Agreement shall be binding upon and inure to the benefit of any
successor in interest to either party hereto.
32. In the event that any action or proceeding is brought by either party
to enforce any term or provision of this Agreement, the prevailing party shall
recover its reasonable attorney's fees and costs incurred with respect thereto.
33. Contractor shall bill City twice per month, and invoices shall
contain detailed financial back-up information showing how the costs billed by
Contractor were derived. City agrees that Contractor may charge an overhead
amount up to 20% of all costs The 20% overhead charge is for direct and
indirect overhead costs including, but not limited to, business expenses,
incurrence, legal, accounting, licenses, and profit. In no event shall the sums
billed by contractor during the term of this Agreement exceed the total sum of
$44,250.00 for the first 12 months.
34. The duration of this contract shall be 12 months from date of
execution by the City. The Contractor shall have the option of renewing this
Agreement for an additional two-year term with the total sum costs mutually
agreed upon between City and Contractor.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the
dates written opposite their respective signatures.
"OWNER"
CITY OF GRAND TERRACE
ATTEST A Municipal Corporation
By
City Clerk Mayor
Approved as to form
ity Attorney
Date
"CONTRACTOR"
PEOPLE HELPERS, INCORPORATED
Title
- 10 -
MUBIT "A"
City of Grand Terrace
Contract - Recreation Services (GTC85- )
Page 1
People Helpers, Inc. as contracted to operate the City of Grand Terrace's
Recreation Program Services, is prepared to provide the following:
1. Staffing for
- 8:00 to 5:00 office hours with a one hour lunch during summer program=g.
- One full tame professional staff member (40 hours per week) .
- Youth and adult sports programs;
- Aquatic programs (if a swarming pool is made available);
- Special. events (Christmas, Halloween, Easter, Camwnity Picnics) ;
- Recreation classes;
- Summer and vacation program;
- Excursions,
- Cultural Arts;
- Teen activities;
- Extended School -Day Child Care Programs;
The City would have ultimate control over the staff. Any People
Helpers, Inc. employee whan the City feels does not meet their stan-
dards would be relieved of all responsibilities. All employees
would be in a uniform highlighting the City of Grand Terrace.
2. A million dollars worth of h ability and accident insurance coverage.
3. Constant input frm the Caripany's skilled professionals on the maxi-
mum utilization of recreational facilities and programs.
4. Liaison with the City Council appointed Park and Recreation Committee.
5. Expanded programs by increasing activities in sports, swimming,
recreation classes, etc . .
6 Coordination and total cooperation with public and private agencies
(such as neighboring recreation departments, school districts, County
programs, private recreation, businesses, etc.) to provide a full
array of unduplicated services to the residents of Grand Terrace.
7. Back-up services.
- Bookkeeping services;
City of Grand Terrace Page 2
Exhibit A
- Accounting acceptable to the City's standards and open at all
times to 1nGpection / auditing by the City;
- Collection of all fees and their distribution. Staff handling
monies would be bonded.
8. Marketing and publicizing of recreation programs informing residents
of recreation and leisure time activities.
9. Incentives to People Helpers staff to encourage higher registration
and increased participation of residents in leisure time acticities.
In turn, the City of Grand Terrace ws.11 provide the following:
1. Access to all City owned / leased recreation facilities.
2. Maintenance (Danitorial, parks, landscape, etc.)of all recreation
facilities.
3. Obtain written contracts with the school district and / or other
public agencies for the leasing of facilities to be used for programs.
4. Pay all lease fees and utih ties (gas, water, electrical, and telephone).
5. Provide non -expendable recreation equipment; office space and basic office
equignent (desks, chairs, lamps, file cabinets, typewriters, etc.).
6. Implementation of all new capital pro3ects.
7. Allow People Helpers assigned staff to print, at no cost, recreation
materials related to the Grand Terrace Recreation Services' programs.
8 Recreation related postage.
At all times the City of Grand Terrace will be in control of the recreation
programs, have final approval of the staff, the kinds of programs being offered; and
in the fee structures. THIS WILL BE THE RECREATION PROGRM OF THE CITY OF GRAND
TERRACE, not of People Helpers, Irc. our company will merely be the conduit for
the providing of these services
- DATE June 19, 1985
ETA i e U ►T
C R A ITEM ( ) COUNCIL ITEM (X) MEETING DATE- JUNE 27, 1985
AGENDA ITEM NO 3AJ
SUBJECT NO PARKING DESIGNATION GRAND TERRACE ROAD CUL-DE-SAC
FUNDING REQUIRED X
NO FUNDING REQUIRED
City staff has received numerous complaints from the residents living within the
22000 block of Grand Terrace Road. The primary complaints are noise, drinking,
increase of vehicular traffic around their homes. This cul-de-sac is very
popular with individuals who like to park and look out over the bluff On
numerous occassions, the sheriff's department is called out to assist with
the noise and traffic problems. Since the area is not designated "no parking"
the sheriff's department is unable to provide adequate traffic enforcement
In addition to the aforementioned complaints, at least once a week, city staff
must proceed to this area to pick up beer cans, beer bottles, broken glass,
fast food litter, mens and womens under garments Staff feels justified in
requesting Council to so declare this area a "no parking" zone for the betterment
of the community. For futher clarification, a slide presentation will be made
by staff
Staff Recommends that the Council,
DECLARE THE CUL-DE-SAC WITHIN THE 22000 BLOCK OF GRAND TERRACE ROAD A "NO PARKING"
ZONE INSTRUCT CITY STAFF TO IMMEDIATELY INSTALL ALL NECESSARY TRAFFIC CONTROL
DEVICES TO SO DESIGNATE.
RLA
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NEWPORT AVENUE
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STiAFF REPOk'T
.say
Date 6/24/85
C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: June 27, 1985
AGENDA ITEM NO. 3-6-
SUBJECT: Reject Liability Claim
FUNDING REQUIRED
NO FUNDING REQUIRED XX
On May 24, 1985, the City received a claim from Mr. Don L. Wisong. Mr. Wisong is
claiming the sewer stoppage in the sewer lateral was a result of the rodding of the
8" main line located in Darwin Street.
The procedure used in cleaning the mains does not back water or debris into
laterals. The City has yearly cleaned over 130,000 lineal feet of sewer mains and
has never received a single claim for causing a stoppage of a lateral. Staff feels
blockage was not caused by our rodding of the mains.
Staff Recommends Council
Reject this claim on the basis of no liability and direct City Clerk to notify
claimant of the action.
May 24, 1985
FURMISHM J LX
- ",
To whom it may concern,
I am writing this short note to accompany my claim against the city of Grand
Terrace for damages to my property located at 22459 Flamingo St. I have been
a resident of Grand Terrace for over 23 years and I fought for the right for
us to become a city When I talked to your public relations manager, he in-
formed me that the city does not admit to any fault in any claim presented to
the city because, he said, this would lead to the city having it's policy can-
celled This is the most ridiculous statement I have ever heard. I know that
I am in my rights to submit this claim and I would like it to be settled as
soon as possible. In all fairness, the city owes me this money and I am now
giving notice that if this situation is not settled amicably, I will be forced
to take further action
This city is here to serve the people of Grand Terrace, now let us see you ser-
vice us in a fair and honest manner Thank You
Sincerely,
Don L. Wisong
RECEIVED
IIIA, Ig815:
r C M FOR DyMHGE OR INJURY
1 Claims for death , injury to person, or to personal property must be filed not later than
100 days after the occurrence (Gov Code, Sec 911 2)
2 Claims for damages to real property must be filed not later than 1 year after the occurrence
(Gov Code, Sec 911 2)
TO C ITY OF GRAND TERRACE
DON L WISONG 12609 BROWNING COURT GRAND TERRACE 92324 714-1830652
Name of Claimant Address Zip Phone Age
126,@9-BROWNING COURT GRAND TERRACE CALIF,92324
Address to which Claimant wishes notices sent
WHEN did damage or injury occur? MAY 8 1985
WHERE did damage or injury occurs 22459 FLAMINGO ST, GRAND TERRACE
HOW and under what circumstances did damage or injury occur? DAMAGE WAS CAUSED BY THE CITY SEWER
DEPARTMENT IN THE PROCESS OF CLEANING THE MAIN LINE ON DARWIN STREET ON THE OUTLET SIDE OF THE
SEWER LINE FROM THE RESEDENCE AT 22459 FLAMINGO ST THE CLEANING OF THIS LINE PLUGGED THE OUTLET
TO THE SEWER OF THE RESEDENCE OF 22459 F IN
HAVE TO HIRE A ROTO ROUTER MAN TO COME OUT AND UNPLUG HIS OUTLET TO THEMAIN LINE THIS COST THE
A
THE
HEYCLOGGED
THISLINE
THEWAS
LEWETHEEGREA GREASE CAUSED
ANDOTHER THE
SEWER MATERIALPEOPLE
BACKCLEANING
MY LINE THE
CLOGGNGLMYE
T OUTLET
WHAT particular action by the City, or its employees, caused the alleged damage or injury
(Include names of employees, if known)
THE CLEANING OF THE MAIN LINE CAUSED THE DAMAGE TO MY PROPERTY
WHAT sum do you claim? Include the estimated amount of any prospective loss, insofar as it may be known
at the time of the presentation of this claim, together with the bans of computation of the amount claimed
(Attach estimates or bills, if possible)
COST OF ROTO ROUTER TO CLEAN OUT MY MAIN LINE 74 50
Total Amount Claimed
NAMES and addresses of witnesses, Doctors and Hospitals
MRS DAVIS 22459 FLAMINGOST GRAND TERRACE, 92324
74 50
DATE sn-7( 67R)
f ,
S i a n a t u r e of Claimant
ROM
ROOTER INVOICE �^
Roto-Rooter Service & Plumbing Co
BILLING ADDRESS 654 NORTH ' F STREET SAN BERNARDINO, CAL 92410
STATE CONTRACTORS LICENSE NO 2"60
S N BE'RnNARDINO SERVICE (714) 885 3339 RIVERSIDE SERVICE (714) 689 4252
l/_l
NAME I a y! _ _ ._.__ DATE _
ADDRESS __ l� S� Q / f% !/li � �%�f _� _ ! _ — TIME - —_ ._. I
CITY_ G_L f i _ (� _PHONE _
1� l 'q
FIXTURE CLEANED C / t� f 4 ��l �% £ � �� ) rr/ _ ��� � �
CAUSE OF STOPPAGE ROOTS _ _- OTHER
LENGTH OF LINE- _ FT TOTAL FOOTAGE CLEANED FT PIPE DIAMETER IN
I
RSB_ 6642
.1913� / � 7-/a�/�
ru nG� Te1z§7'c-e_
t
N _OUT__
_ _i
SERVICEMAN �—Q_�r�_
_L _ n �..,..ci•
MINIMUM gH4RGES' ",
N�
ADQITIONAL FOOTAGE.,
AADITIONAL FIXTURE
TRAVEL
f PARTS
CHG - TAX
.E Y
i . i :. h/ tT:.Yl.A I+F ra4;,nr-. , LE t}I / \� - ,r s = _ - . - ,.. b i. - . j a
TIRMIi NET 10 DAYS a FINANCE CHARGE —11 be computed on the unpaid balance by a single periodic rote of V/4% per month which is an ANNUAL PERCENTAGE RATE OF LOX
Under the Mechanics lien low (California Code of Civil Procedure Section 1181 at seq ) any cogiroctor sub-controctor laborer supplier or other person who helps to improve your property but is not
paid for his work or supplies has a right to enforce a claim against your property This means Ihat after a court hearing your property could be sold by a court officer and the proceeds of The sole used to sollify
the Indebtedness This con happen even if you have paid your own contractor in full if the subcontractor laborer or s ipplrer remains unpaid ®S
w,
1 >
DATE
.ETA i I U ►T
C R A ITEM ( ) COUNCIL ITEM (XY) MEETING DATE 6-27-85
AGENDA ITEM NO. 3P d',*
SUBJECT Temporary Street Closure for Block Party
FUNDING REQUIRED
NO FUNDING REQUIRED X
The residents on Hampton Court, a cul-de-sac off Observation Drive,
are requesting approval to block off Hampton Court on Sunday,
July 7, from 4.30 to 8 30 P.M. to allow them to hold a Block Party.
The request is attached indicating the location and approval of
all affected residents.
STAFF RECOMMENDS THAT COUNCIL -
AUTHORIZE CLOSURE OF HAMPTON COURT OFF OBSERVATION DRIVE ON
7-7-85 FROM 4.30 TO 8 30 P.M. FOR A BLOCK PARTY.
ME
l�Ct� �Qr't CtM (1 Cour4-, G; ►'iQ,a, 'Ter'rac --
m
Wherj : " �u l ` ? , S u rt CI a �J
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:00- C={- OCQLla:ni-e4 - Cook. on bo►•-becwtS —__-- _ _ _ _ _
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s_ 9a1-a3Y-7 Buck 4-ka.4-hi aa.s4cz aa4 Y 14&mphi-
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TAFF
-,VIM
REPOR
June 19, 1985
12-8 1000
12 01
R A ITEM ( ) COUNCIL
ITEM ( x�
MEETING DATE: June 27, 1985
;ENDA ITEM NO. jX (11)
18JECT: Joint Meeting of
Planning Commission and City Council
RIDING RECJI?EO
I FUINDING REQUIRED xx
At their regular meeting on June 17, 1985, the Planning Commission requested
that the City Council consider a 3oint meeting with Planning Commission in
the near future.
STAFF RECOMMENDS THAT
THE CITY COUNCIL SET A DATE FOR SUCH MEETING IN ORDER THAT THE STAFF MAY
ADVISE THE COMMISSION AT THEIR REGULAR MEETING OF JULY 1, 1985
f
ICN
-ITY OF GRAND TERRACE
' � :. �f: : M • ► ��;u�u1MM4�1 u111�iM1►!7
MONDAY, MAY 6, 1985
JUN 2 7 1285
.,7JNC',4 AUG^E"NDA ;TEiA -;A .7 2
The Grand Terrace Parks & Recreation CoQm>_ttee's regular meeting of May 6, 1985
was called to order at 7 30 p m in the Community Room of the Civic Center, Grand
Terrace, California by Chairman Dick Rollins
MEMBERS PRESENT Dick Rollins,
Ken Rinderhagen, Vice Chain
Lenore Frost
Rhoda Saterfield
Chuck Percy tt�� C ``� LED
SlLCG14 LLJ
MEMBERS ABSENT Gary Dishaw
Louis Galvez J UN
CITY STAFF Randall Anstane CITY Gi GRAND I cR'MACE
Jayne Ainsworth
GUESTS PRESENT Tony Ramirez, Grand Terrace C n=ity Soccer Club
The minutes of the meeting of April lst, 1985 were distributed among the members
present Ken Rinderhagen made the motion to approve the Minutes as written with
Lenore Forst making the second The motion carried u an=usly
ITEM #1
Mr Tony Ramirez of the Grand Terrace Community Soccer Club requested the City to
subsidize a 1/3rd portion of the lighting costs based upon 59 days of use during
the upcoming season for an amount of $272 00 for the season This is in line with
s=lar subsidization of the usage by the Colton/Terrace Little League Lenore
Frost made the motion to approve the subsidy with Ken Rinderhagen making the
second The motion carried
ITEM #2
Additionally the Soccer Club will request the waiver of the charges for field use
based upon the previous season and the fact that the organization is comprised
entirely of Grand Terrace residents
ITEM #3
The members present discussed the planning for a snack bar to be built on school
property adjacent to Terrace Hills Community Parksite It was armounced that Mr
Barney Karger would provide certain types of assistance 3n the construction and/
or planning as things progressed
ITEM #4
Mr Randall Anstine stated that inasmuch as the City Council had rejected the
expenditure for an exercise course at the parksite for the fiscal year 84/85 that
ITEM #4 (cont )
he suggested that the funds allocated under the Roberti-Z'Berg program be util-
ized for the purchase of more durable waste receptacles and two new concrete
picnic tables and foundation slabs Mr Anstine also noted that the costs of
replacement and repairs at the parksite had increased nearly 4007. over prior
years due particularly to vandalism He also indicated that this was not any-
thing unusual that most Parks & Recreation organizations throughout the State
were experiencing much of the same problems Much of this was discussed at
this years annual Parks & Recreation Conference in Sacramento There seems to
be no hard -proven answers
There being no further business to discuss, the meeting was adjourned at 9 15
pm
Respectfully submitted,
Dick Rollins, Recording Secretary
.iUN 2 ! 1985
CI --,' OF GRAND TERRAC_
APPLICATION FOR CITIZEN SERVICE
c&NC1L AGENDA ITEM A5�&f J
COMPLETE AND SUBMIT TO CITY CLERK'S OFFICE
AS A MEMBER OF Crime 1revention Committee
NAME Ronald J dright
ADDRESS 22914 DeBerry St., Grand Terrace
HOME PHONE 783-4518 BUSINESS PHONE 787-7336
OCCUPATION Police Special Agent currently assigned as a burglary detective
City of Riverside
EDUCATION• (List highest year completed and all degrees)
AA Degree - Riverside City College, BA oolitical snienne _(~ITT- • and
i+iiaster of Administration (PiA) UCR
Are there any workday evenings you could not meet9 Yes ( ) No (x) If so,
please list
Why are you interested in this position Recently purchased house in the City and
would like to become actively invloved volunteer citizen service in the City.
i5experience Wd-uid be useful to the committee and the City.
What do you consider to be your major qualifications? Twelve -years police officer
experience, which has included patrol, juvenile, and burglary assignments,
Thoroughly fami]Iar with how crimes are committed, who tend- to commit theme
cation of who commit them as well as their prosecution.
REFERENCES
RECEIVED
1 villia -
2 James T Brad ing 686-9743 ' Y 2 2
3 Tom Buckingham 787 7231 CIFf OF GRAND
TrnQnr
Please attach a written statement containing any additional information you feel would
be useful to the City Council
j
MEMO FOR THE RECORD �` ^�- I - JiL v��LY
JUN 2 7 1985
DATE June 18, 1985 COUNCIL AGENDA ITEM A 6-A
SUBJECT BUSINESS VENTURE BY MODERN MATERIALS IN GRAND TERRACE
On June 17, Mayor Grant asked that the City Manager contact Steve
Anderson and determine fully what Mr Anderson's business venture
would be in Grand Terrace.
I called Steve Anderson, Vice President of Modern Materials, at
his business in Buena Park, 714/523-9500, and ascertained the
following pertaining to his possible business
He had contacted Dave Ilsley, Real Estate Agent in Orange
County, with the proposition to buy Inland Lumber Company in
Grand Terrace and a Mr. Fred Thompson was to obtain a
Conditional Use Permit for Modern Materials so that they
could move from Buena Park and be in place in Grand Terrace
by July 15, 1985 to sell lumber products such as cut
lumber, plyboard and finished lumber.
Mr. Anderson wanted to know if there would be a problem of
operating from 4 00 A.M. in the morning to 10 00 P.M. at
night with 30 trucks, forklifts and train carloads of lumber
for off-loading and re -loading, as Grand Terrace would
act as the loading area for Riverside, San Diego and San
Bernardino Counties. The company would employ approximately 40
to 50 people.
I asked Mr. Anderson if his business would be point of sale
or wholesale. His response was that it would be wholesale
which means Grand Terrace would receive no point of sales
tax.
After briefly discussing this with all Council (except for
Mr. Evans who was at work) it was agreed that we should
follow our past Environmental Impact Performance Standards
pertaining to noise, air quality, fire, waste disposal,
health and safety of workers, nearby residences and
businesses and the effects of surrounding properties This
means that the operation could not begin until 7 00 A M in
the morning and not last later than 10 00 P.M. at night.
This is based on Performance Standards of the San Bernardino
County Code, Chapter 13, Section 87.1301.
The above information was relayed to Mr. Anderson and he said he
felt that he would contact Mr Kicak, our Planning Director, on
July 1 or sooner and determine whether he would want to file for
a Conditional Use permit and establish a business in Grand Terrace.
It was pointed out to him that in order for him to complete the
MEMO MODERN MATERIALS
June 18, 1985
Page 2
paper work, for us to advertise and notify nearby residents that
the soonest he could receive a hearing would be the second
Planning Commission meeting in July which is July 15, 1985.
Further information should be given to you by our Planning
Director, Mr. Joe Kicak, after Mr. Anderson has contacted him.
SA bt
// - 'r --1
r' cf°� r. -
r roc � t
Chapter 13
PERFOpw NCE STAtiDARDS
Sections.
87 1301
Intent
87 1302
Noise.
87 1303
Vibration
87 1304
Air Quality.
87 1305
Glare
87 1306
Heat
87 1307
Electrical Disturoances
87 1308
Fire Hazards
87 1309
v. asic Dispo,-al_
87,I301 Intent
(a) The pro.'s,ons of t`iis sccllon shall apply to Community P'an Land Use
Districts only
(b) perfor,� ante s,anoards arc acs Zncd to mersure the eri'6lro; Went
im; acts of c-crsung and proposed land Lses within Community Ind-,s.r,al and
Fegioral industrial Districts, in conformance with the intent of th sclriCtS
En%iror-nental impacts include noise, air qualit), eiare heat, and disposal
rr an2eement and runoff control Perforr^ance Standards protect the health and
safety of worr.ers, nearby residents and buslnes%es, and pre,.eni damaging effects to
surrounding properties-
87 1302 Noise
UR�ti�T Noise will be measured with a sound ie�e
(a) NOISE MEAS
T�ational Standards Institute
meter, %,hich meets the s-andards of the American
(A\'SI Section SI t-1979, Pc or T}pc 2) Noise ie�cls hall be----urcd using
the - A' we ghted sound pressure ]eel scale in ccibies re7 pressure = 0
�icro.e �loris per --meter s war-cd) The unit of measures a i be designated as dB(A)
km of En,,ironmental Heal,h Sertiices shall be the noise
The Director of the-Depar
conirol officer
(b) NOISE STAI•DARDS
(1) The following table descnbcs the noise standard for emanations
from an} source, as it affects aalacent properties
i.OISE STAND ARDS
d Land Use tioise Le -,el Time Period
Affecte
(Recei,ing PNoise)
Residential DistneV
'SScdB(A)
700am-]OOOprrl
7 00 a m
(" Rural Lr%ing District
�5 cdB(A)
M. _
10 00 p -_ _
Office Commercial
LDistnct/Public District
55 cdB(A)
- Commercial Distnct
60 cdB(A)
An}time
Any imc
r Lindustrial Property
70 cdB(A)
(1C and IR Districu)
l
340
1-1
(2) No person shall operate or cause to be operated anv source of sound
at any location or allow the creation of any noise on property causes the noise id, eIcasch cn
occupied, or otherwise controlled b) such person,
whichmeacured on an} other property, either incorporated or unincorporated, to exceed
(A) The noise standard for tl,at receiving land use (as specified in
r a cumulative period of more than thirty (30)
Subsec,ion (b)(1) of this section) fo
minutes in an) hour, or
(B) The noise standard plus 5 dB for a cumu'ative period of more
0-an fiftecn (15) minutes in an} hour, or
(C) The noise standard plus 10 dB for a cumulative period of more
than five (5) minutes in any hour, or
(D) The noise standard plus 15 dB for a cumulative period or more
ttian one (1) minute in an} hour, or
(E) The noi�,c s andard plus 20 CB for an-, pc•tod of time_
(c) If t`tc measured amoient le c1 ezcrces anv of the first four nose limil
ca :rories e00%,e, the alio`%abie noise c%pos_ire r,a-i--ard shall be inc-=a,.ed to reflect
card am—, cnt noise level If Lhe arr oient nose level exceeds the fifth noise hmit
catesory, tr,c r,-,zxtmum allocable noise level under this ca,cgor} shall be incrca,,ed
to reflect ,he r-axi-nu; ambient noise level. mtone
(d) If the allerLed offense consists en,i,ely of impact noise or cipie
noise, each of the noise levels in Subsection (b)(1) of this section shall be reduced by
5 dB(A)
(c) EXEMPT NOISES
(1) The following sources of noise are exempt
(A) Motor vehicles not under the control of the Industrial use.
(B) Eme,:encv equ,pment, vehicles, and devices
— (C) Temporar7 consLruciion, repair, or demolition activities
bP•ween 7 00 a rn and 7 00 p m except Sundays and federal hohda)s
877 1303 `'ibration.
d
(a) 'vIBRATION STI-kNDARD No grounvibration shall be allovvcd which
can be felt Without the aid of instruments at or beyond the lot I sic, nor -III any
vibrzoon be permitted v.hieh produces a particle veloctt} greater than or equal to 2 0
inches per second mca�.urcd at or beyond the lot line
(b) VIBRATION NJE-^,SUR ENA ENT Vibration velocity shall be mcaruicd
with a seismograph or other instrument capable of measuring and recording
displacement and frequency, particle veloctt} or acceleration Readings are to be
made at points of traximurn vibration along an) lot line next to a Residential or
Commercial District or a Communttj Industrial lot
(c) EXEMPT VIBRATIONS_
(1) The following sources of vibration are not rcculatcd b} this Code
(A) Motor vehicles not under the control of the industrial use
(B) Temporary construcoon maintenance or demolition activities
betv.cen 7 00 a m and 7 00 p m except Sundays and federal holidays
341
1 _
HUGH J GRANT
Mayor
BYRON MATTESON
Mayor Pro Tem
Council Members
TONY PETTA
DENNIS L EVANS
BARBARA PFENNIGHAUSEN
SETH ARMSTEAD
City Manager
June 17, 1985
Mr. Seth Armstead, City Manager
City of Grand Terrace
22795 Barton Road
Grand Terrace,CA 92324
Dear Seth
The Grand Terrace Seniors have expressed an interest in the sidewalk
situation in Grand Terrace. The subject came up in reference to the lack
of sidewalks on Barton Road.
This then engendered further discussion which centered on Michigan Avenue.
It was noted that school children have no sidewalk when they go back and
forth to school.
I advised the group that I would request that someone from the City Engineers
Office attend our next meeting, July 12, 1985. It would be appreciated if
someone could come and make a brief presentation on the background and plans
that may be pending on this subject. Our meeting starts at 10 00 a.m.
Very truly yours,
DOUGLAS,CI ERWAY
Senior( Citizens Coordinator
DEE ac
RECEIVED
"wi1g1986
-I'1Y OF GRAND 1 ERR,\CE
22795 BARTON ROAD Civic Center — (714) 824-6621
GRAND TERRACE, CA 92324-5295 Planning — Engineering — (714) 825-3825
22795 BARTON ROAD Civic Center — (714) 824-6621
GRAND TERRACE, CA 92324-5295 Planning — Engineering — (714) 825-3825
DATE
ETA eu T
C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE 6-27-85
AGENDA ITEM NO. 6A
SUBJECT Planning Commission Ordinance (First Reading)
FUNDING REQUIRED
NO FUNDING REQUIRED X
Action on this item was deferred from the 6-13-85 Agenda.
Two proposed ordinances reducing the number of Planning
Commissioners from nine to seven through attrition are
attached for Council consideration. The only difference
between the two ordinances is the expiration dates.
The expiration dates for Planning Commissioners were
initially established in June since City elections were
conducted in April and it allowed newly -elected Councilmembers
to participate in the selection of new commissioners.
Council may wish to change the expiration date to November 30,
since elections are now conducted in November.
Ordinance "A" provides for terms to expire June 14, 1986 and 1988.
Ordinance "B" provides for terms to expire Nov. 30, 1986 and 1988.
STAFF RECOMMENDS THAT COUNCIL
(1) MOTION TO WAIVE FULL READING OF THE ORDINANCE.
(2) MOTION TO APPROVE FIRST READING OF THE PREFERRED ORDINANCE,
WITH PUBLIC HEARING & SECOND READING ON 7-11-85
ME
PENDING CITY
COUNCIL APPROVAL
ORDINANCE NO "A"
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA, AMENDING THE GRAND
TERRACE MUNICIPAL CODE, CHAPTER 2 16, DEALING WITH
THE CITY OF GRAND TERRACE PLANNING COMMISSION.
THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY ORDAIN AS
FOLLOWS
Section 1 Amendment - Chapter 2 16 is hereby amended to read as
follows
"Chapter 2 16
Sections
2 16.010 Planning Agency-- Establishment.
2.16 020 Composition --Terms
2.16.030 Removal
2 16 040 Chairman and Vice Chairman
2.16.010 Planning Agency --Establishment. Pursuant to
Government Code Section 65100, the City Council esta is es a Planning
Commission and designates the Planning Commission as the Planning Agency of
the City.
2 16 020 Composition --Terms. The Planning Commission shall
be composed of seven members appointed by the City Council Four members'
terms shall expire on 6/14/8 6, and three members' terms shall expire on
6/14/8 8. Thereafter, all terms of members shall be four years.
2 16 030 Removal. All members of the Planning Commission
shall serve at the p easure o t e City Council and may be removed at any
time, with or without cause
2 16 040 Chairman and Vice Chairman The Planning
Commission, at its first meeting next following June 14th of each year, shall
select one of its members to serve as Chairman and one of its members to serve
as Vice Chairman "
Section 2 Interim Membership - Until a vacancy next occurs on the
Planning Commission or as of June , 198 6, whichever date first occurs, the
current Planning Commissioners shall continue to serve on the Planning
Commission Thereafter, the City Council shall, by appointment and by
designation of terms of office, provide for membership in accordance with
Section 2 16 020 hereof
Section 3 Effective Date - This Ordinance shall be in full force and
effect at 12 01 a m on the st ay after its adoption
Section 4 Posting - The City Clerk shall cause this Ordinance to be
posted in three (3) pu6Tic places designated for such purpose by the City
Council
Section 5 First read at a regular meeting of the City Council of
said City held on the day of , 1985 , and finally adopted and
ordered posted at a reg�r meeting of said City Council on the day of
, 1985
ATTEST
City Clerk of the City of Grand Mayor of the City of Grand Terrace
Terrace and of the City Council and of the City Council thereof.
thereof.
I, Myrna Erway, City Clerk of the City of Grand Terrace, do hereby
certify that the foregoing Ordinance was adopted at a regular meeting of the
City Council of the City of Grand Terrace held on the day of ,
1985, by the following vote
AYES
NOES
ABSENT
ABSTAIN
Approved as to form
ity Attorney
Ci ty Clerk
- 2 -
P E IN D"N,v LI -sly
COUNC;L APPROVAL
ORDINANCE NO "B"
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA, AMENDING THE GRAND
TERRACE MUNICIPAL CODE, CHAPTER 2 16, DEALING WITH
THE CITY OF GRAND TERRACE PLANNING COMMISSION.
THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY ORDAIN AS
FOLLOWS
Section 1 Amendment - Chapter 2.16 is hereby amended to read as
follows
"Chapter 2 16
Sections
2 16.010 Planning Agency-- Establishment.
2 16 020 Composition --Terms.
2.16 030 Removal
2 16 040 Chairman and Vice Chairman
2.16.010 Planning Agency --Establishment Pursuant to
Government Code Section 65100, the City Council esta is es a Planning
Commission and designates the Planning Commission as the Planning Agency of
the City
2.16.020 Composition --Terms The Planning Commission shall
be composed of seven members appointed by the City Council. Four members'
terms shall expire on November 30, 1986, and three members' terms shall expire
on November 30, 1988 Thereafter, all terms of members shall be four years
2 16 030 Removal All members of the Planning Commission
shall serve at the p easure o t e City Council and may be removed at any
time, with or without cause
2.16 040 Chairman and Vice Chairman The Planning
Commission, at its first meeting next following November 30 of each year,
shall select one of its members to serve as Chairman and one of its members to
serve as Vice Chairman "
Section 2 Interim Membership - Until a vacancy next occurs on the
Planning Commission or as of November 30, 1986, whichever date first occurs,
the current Planning Commissioners shall continue to serve on the Planning
Commission Thereafter, the City Council shall, by appointment and by
designation of terms of office, provide for membership in accordance with
Section 2 16 020 hereof.
Section 3. Effective Date - This Ordinance shall be in full force and
effect at 12.01 a m on the 31st day after its adoption
Section 4 Posting - The City Clerk shall cause this Ordinance to be
posted in three (3) public places designated for such purpose by the City
Council
c
Section 5 First read at a regular meeting of the City Council of
said City held on the day of , 1985 , and finally adopted and
ordered posted at a regu ar meeting of said City Council on the day of
, 1985
ATTEST
City Clerk of the City of Grand Mayor of the City of Grand Terrace
Terrace and of the City Council and of the City Council thereof
thereof
I, Myrna Erway, City Clerk of the City of Grand Terrace, do hereby
certify that the foregoing Ordinance was adopted at a regular meeting of the
City Council of the City of Grand Terrace held on the day of ,
1985, by the following vote
AYES
NOES
ABSENT
ABSTAIN
Approved as to form
ity Attorney
City Clerk
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.. REPO June 19, 1985
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C R A ITEM ( ) COUNCIL ITEM ( x4 ?METING DATE: June 27,1985
AGENDA ITEM NO.
SUBJECT: Barton Road Reconstruction
=UNOING REQJi?ED
':0 EUNCI„u 0EQUIPED xx
The bids for the above project will be received on Monday, June 24, 1985.
The Staff will review, summarize and present to the City Council the _
results of the bids with a recommendation for possible award of the
contract.
A review of the bids by Cal -Trans and their authorization to award
will be required
Therefore, the Staff will not be in the position to make a specific
recommendation until after the Cal -Trans review.
JK/lh
C R A ITEM ( ) COUNCIL ITEM (X)
AGENDA ITEM NO
SUBJECT INSTALLATION OF BIKE RACK CIVIC CENTER
FUNDING REQUIRED X
NO FUNDING REQUIRED
DATE- June 19, 19ti5
MEETING DATE JUNE 27, 1985
Pursuant to City Council direction, staff is hereby providing you with information
concerning the installation of a bike rack at the Civic Center. A total of five
locations were considered around the Civic Center Staff reviewed the sites with
several factors in mind Items considered were, rider safety, cost, convenience
to the rider and the City After reviewing the five sites, staff has narrowed
the location down to two feasible sites. They are 1) locating the bike rack
within an existing parking stall, south side of the Civic Center, 2) locating
the bike rack on the west side of the Civic Center immediately adjacent to the
sidewalk If Council decided to locate the bike rack within the existing parking
stall on the south side of the facility, the only cost would be that of the
rack itself If the alternate site immediately adjacent to the Civic Center is
selected, there would be an additional cost of $500.00 This cost would cover
the relocation of the irrigation system, installation of a 14' concrete slab,
and removal of the existing sod For further clarification, a slide presentation
will be made by staff.
Staff Recommends that the Council.
A) APPROVE THE BICYCLE RACK BE INSTALLED AT THE SITE IMMEDIATELY ADJACENT
TO THE CIVIC CENTER ON THE WEST SIDE
B) APPROVE THE ACQUISITION OF THE BIKE RACK MODEL #708 SINGLE SIDE, 8 BIKES.
C) APPROVE A SPECIAL APPROPRIATION IN THE AMOUNT OF $725 00 TO COVER THE
INSTALLATION OF THE AFOREMENTIONED RACK
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S \ 1 I REP01-T
Date- 6/24/85
C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: June 27,1985
AGENDA ITEM NO. 714
SUBJECT: Year End Budget Adjustments
FUNDING REQUIRED XX
NO FUNDING REQUIRED
Budget adjustments for year end FY 84-85 are needed to either cover costs of
activities approved by Council without an appropriation or to increase
appropriations in area where activity levels have exceeded our projections. Staff
is requesting the following adjustments.
ACCOUNT #
DESCRIPTION
DEPARTMENT
FUND REVISED
REQUEST APPROPRIATION
1.
10-190-210
Interest Expense
Non -Departmental
12,000
99,000
2.
10-410-256
Contractual
Services
Police
15,780
430,059
3.
10-160-250
Professional
Services
City Attorney
13,500
34,500
4.
17-910-250
Professional
Services
Crossing Guard
565
2,865
5.
10-170-250
Professional
Services
Engineering
2,788
25,288
6.
10-370-255
Contractual
Services
Planning
6,974
54,474
7.
10-594-600
Contractual
Services
Drainage Gage Cnl
2,928
3,401
8.
10-610-255
Contractual
Services
Public Works
3,787
18,787
58,322 668,374
Justification:
1. The City in July 1984 issued $1,200,000 Tax and Revenue Anticipation Notes for
one year at 7.25%. The issuance of the notes incurred costs for underwriting of
$12,000 and legal fees of $3,000. At the time of issuance these expenses were
not appropriated. The Tax Note has been very profitable for the City, earning a
net gain of $36,000.
Interest earned on idle balance $ 138,000
Interest cost to borrow < 87,000>
Underwriter and legal expenses < 15,000>
Net gain $36,000
2. The Crime Prevention Officer was approved with no appropriation. FY 84-85 costs
are $15,780. Eighty percent will be recovered in Fy 85-86 by the State OCJP
Grant.
C -
Page 2 r-
YEAR END BUDGET ADJUSTMENTS
COUNCIL MEETING OF JUNE 27, 1985
3. Staff is requesting an additional $13,500 for the City Attorney. Three thousand
dollars was for our Bond Counsel George McFarland (Item #1 Tax Note). The balance
is needed to cover costs in defending the first civic center arbitration and to
cover ongoing costs of defending the second arbitration
4. The City crossing guard has been working 3.45 hours per day. Our budget was
based on 3.00 hours. $565 is required to balance the Crossing Guard line item.
5. The volume of workload has been underestimated. An additional $2,788 is
required to fund Contract Services for the remainder of the year. The request
will revise the appropriation to $25,288. This compares favorably with past
years actuals of $26,021 (83-84), $22,113 (82-83), $24,814 (81-82).
6. The volume of projects, specific plans, etc., as well as twice a month
Commission meetings has made an additional request of $6,974 necessary.
Revenues in the planning area is also up and as of June 10, 1985, $45,020 in
fees for Planning have been collected.
7. This project required a great deal more construction staking and inspection.
$2,928 is needed to pay for the engineering services required by the additional
work.
8. Public works inspection is supported by fees paid when permits are taken out.
Staff is requesting an additional $3,787 for a total appropriation of $18,787.
Activity has increased in this area, revenues for FY 84-85, as of June 10, 1985,
are $19,992.
Staff Recommends Council
Appropriate an additional $12,000 in line item 10-190-210 from General Fund Balance.
Appropriate an additional $15,780 in line item 10-410-256 from General Fund Balance.
Appropriate an additional $13,500 in line item 10-160-250 from General Fund Balance.
Appropriate an additional $ 565 in line item 17-910-250 from Traffic Safety Fund Bal.
Appropriate an additional $ 2,788 in line item 10-170-250 from General Fund Balance.
Appropriate an additional $ 6,974 in line item 10-370-255 from General Fund Balance.
Appropriate an additional $ 2,928 in line item 10-594-600 from General Fund Balance.
Appropriate an additional $ 3,787 in line item 10-610-255 from General Fund Balance.