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07/11/1985CITY OF GRAND TERRACE REGULAR COUNCIL MEETING AGENDA C10Y COUNCIL CHAMBERS JULY 11, 1985 GRAND TERRACE CIVIC CENTER 5 30 P.M. 22795 Barton Road * Call to Order * Invocation - Pastor Ray Williams, Grand View Baptist Church * Pledge of Allegiance * Roll Call Staff CONVENE COMMUNITY REDEVELOPMENT AGENCY Recommendations Council Action 1. Approval of Minutes (6/27/85) Approve 2. Approval of Check Register No 071185 (See Approve Council Agenda Item 2B) ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL 1. Items to Add/Delete 2. CONSENT CALENDAR The following Consent Calendar items are expected to be routine & non -controversial. They will be acted upon by the Council at one time without discussion Any Council Member, Staff Member or Citizen may request removal of an item from the Consent Calendar for discussion. Approve ✓A. Approve Check Register No. 063085 (Year -End for FY 1984-85) ✓ B Approve Check Register No. 071185 Approve / Ratify 7/11/85 CRA Action Approve D Approve 6/13/85 Minutes Approve /E-/.,Approve 6/27/85 Minutes A RESOLUTION OF THE CITY COUNCIL OF THE CITY Approve Adopt V' OF GRAND TERRACE, CA, RESCINDING RESOLUTION NO. 83-24 & AMENDING THE DESIGNATED LOCATIONS FOR POSTING PUBLIC DOCUMENTS REQUIRED TO BE PUBLISHED OR POSTED. COUNTER=COPY`rqx DO�NOT,'�-REtIOVE, PLEASE'�� COUNCIL AGENDA 7/11/85 - Page 2 of 2 PUBLIC PARTICIPATION ORAL REPORTS A. Planning Commission /(1) Planning Commission Stipends B Parks & Recreation Committee C. Historical & Cultural Activities Committee yd Crime Prevention Committee Emergency Operations Committee ✓F. Economic Development Adhoc Committee G Police Chief Fire Chief City Engineer KC tKit Attorney A Resolution Adopting Specific Plan 85-8 City Manager City Council 5. PUBLIC HEARING - 7 30 P.M. A. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, AMENDING THE GRAND TERRACE MUNICIPAL CODE, CHAPTER 2 16, DEAL- ING WITH THE CITY OF GRAND TERRACE PLANNING COMMISSION (Second Reading) 6. UNFINISHED BUSINESS A. Bid Award - Barton Road Reconstruction Project (GTB 83-12) 7 NEW BUSINESS Staff Recommendations Adopt following Public Hearing A A RESOLUTION OF THE CITY COUNCIL OF THE CITY Adopt V OF GRAND TERRACE, CA, INITIATING AN AMEND- MENT TO THE CITY OF GRAND TERRACE MUNICIPAL CODE, SECTION 18 66.050, DEALING WITH APPEALS TO THE CITY COUNCIL OF USE PERMIT DECISIONS OF THE PLANNING COMMISSION ADJOURN THE NEXT REGULAR CRA/CITY COUNCIL MEETINGS WILL BE HELD THURSDAY, JULY 25, 1985, AT 5 30 P.M AGENDA ITEM REQUESTS FOR THE 7/25/85 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY 12 00 NOON ON 7/17/85. Council Action CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY REGULAR MEETING - JUNE 27, 1985 i jING CRA APPROVAL JUL 111985 CRA ACL- ivDA ITEM No. The regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on June 27, 1985, at 5 30 p.m. PRESENT Hugh J. Grant, Chairman Byron Matteson, Vice Chairman Tony Petta Barbara Pfennighausen Dennis L. Evans ABSENT Seth Armstead, Executive Director Thomas J. Schwab, Treasurer Ivan Hopkins, Attorney Ilene Dughman, Acting Secretary Myrna Erway, Secretary APPROVAL OF MINUTES (5/16/85) CRA-85-33 Motion by Mrs. Pfennighausen, Second by Vice Chairman Matteson, ALL AYES, to approve the Minutes of May 16, 1985, as presented. APPROVAL OF MINUTES (5/23/85) CRA-85-34 Motion by Vice Chairman Matteson, Second by Mrs. Pfennighausen, ALL AYES, to approve the Minutes of May 23, 1985, as presented. APPROVAL OF MINUTES (5/28/85) CRA-85-35 Motion by Mrs. Pfennighausen, Second by Vice Chairman Matteson, ALL AYES, to approve the Minutes of May 28, 1985, as presented. APPROVAL OF MINUTES (6/13/85) CRA-85-36 Motion by Vice Chairman Matteson, Second by Chairman Grant, ALL AYES, to approve the Minutes of June 13, 1985, as presented. CHECK REGISTER CRA062785 CRA-85-37 Motion by Mr. Petta, Second by Mrs. Pfennighausen, ALL AYES, to approve Check Register No. CRA062785, as presented. Adjourned at 5 35 p.m. The next regular meeting will be held July 11, 39$3- APPROVED Chairman Page 1 - CRA 6/27/85 Respectfully submitted, COUNCIL AGENDA LTEM j 2 CHECK REGISTER NO. 063085 (Year -End for FY 1984-85) VOCHREGR CITY OF GRAND TERRACE DATE 07/03/85 VOUCHER/WARRANT REGISTER -- VOUCHER/ -----VENDOR - - - - VENDOR - - - - -- - --- ITEM --- --------- WARRANT NUMBER NUMBER NAME DESCRIPTION --P4356-- 4634------MAIN-LINE EMBOSSING -- - - - - - BUSINESS CARDS FINANCE------ P4357 2302 ---P4358---#110 --- P4361 6782 P4362 6285 14750 -14751---1024---- 14752 1027 - -- 14 7 5 3----- -----12 2 3 14754 1360 14755 1365 14756 14757 14758 14759 1478 1775 1860 - 1875 r BUSINESS CARDS9B.P. L BUSINESS CARDS.LUNA THE FEDERATED GROUP PRINTER/PRINTER CABLE KICAK E ASSOCIATES --- ----- -ENG.SVCS.5/13-6/9/85------- ENG.SVCS.5/13-6/9/85 ENG.SVCS.5/13-6/9/85 --- - - ----- --- ---- -ENG.SVCS.5/13-6/9/85 ----- ENG.SVCS.5/13-6/9/85 ENG.SVCS.5/13-6/9/85 ---`------------------ --- ENG.SVCS.5/13-6/9/85 - ENG.SVCS.5/13-6/9/85 ENG.SVCS.5/13-6/9/85 --- --- ---- --- - - - --- ENG.SVCS.5/13-6/9/85------ STATE COMPENSATION INS.FUND WORKERS COMP. 6/65 RIVERSIDE HIGHLAND WATER CO WATERgC/C E CITY BLDGS WATERgBART/PALM PLANTER - ----- -- ------ ------ - --WATERgFIRE--STATION--- --- WATERgMT.VERNON/ARLISS - - WATERgPARK P. BERTRAND W.W D.REFUND BERTRAND ACCENT PRINT E DESIGN -- - TOWN MEETING ANNOUNCING - -- PRINT PURCHASE ORDERS SUMMER SWIM FLYERS ACCURATE JANITORIAL SERVICES JANITORIAL SVCS 6/85 C/C --ATET INFORMATION SYSTEMS- - -RENT EOC PHONE 6/85-- - ---- BASTANCHURY BOTTLED WATER BOTTLED WATER/COOLER RENT BAYLESS STATIONERS OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES BOOK PUBLISHING COMPANY SUPPLEMENT MUNICIPAL CODE COM SER CO INSTALL LIGHT BAR/TRUCK COLTON JOINT UNIFIED SCHOOL SOUARE DANCE 6/1/85 COMPLETE BUSINESS SYSTEMS RENT COPIFR 6/85 (LARGE) PAGE 1 ---- --- ITEM---- - WARRAN AMOUNT AMOUNT --- - - - 108.65 --- ---- -- 17.49 17.49 143 63 302.23 302 23 - 289.60 19721.30 - -----3 06 : 00 -- - - 3r708.90 49787.10 -- -17920100 --- - 542.25 29897.60 -----------79 : 00 -16 9 8 5 2 .6 5 504.30 504.30 51.75 26.50 --50.36 ----- -- 32.86 `- - -_- 232.50 ---- _ - - 393.97 9.31 9.31 -- - 4-2 : 4 0 --- - - - 201.40 46.11 289 91 1066.00 1066.00 - -- - --3:12 - - ---- -- 3.12 55.20 55 20 9.89 82.36 74.02 13.56 26.22 69.83 - 275.88 19966.29 19966 29 150.13 150.13 60 00 60 00 468 66 468 66 VOCHREGR CITY OF GRAND TERRACE PAGE 2 DATE 07/03/85 VOUCHER/WARRANT REGISTER --VOUCHER/ ----VENDOR - - - VENDOR--- - "- --- ITEM --- - -- ---------ITEM-- - -- -- WARRAN WARRANT NUMBER NUMBER NAME DESCRIPTION AMOUNT AMOUNT ---- 174760------1956 --- DE ARMOND CONSTRUCTION 6 -- REALIGNMENT BART/PALM IDA)"` -- - - 169381.89 "-"- - - 169381.89 14761 2272 MYRNA ERWAY C/C MEET.FULLERTONgERWAY 38.50 38 50 J4762 3171 HERSHEY BUSINESS PRODUCTS ADAPTERS FOR IBM 222.60 222 60 -" i4753--- -4164 ---- ---K MART #4432 " - -" " FILM/SLIDE FILM -163 92 ---- 163 92 14764 4420 VIRGIL LIVELY CROSSING GUARD 6/17-6/20/85 63.60 63.60 14765 4668 MIRACLE RECREATION EQUIPMENT SWING SEAT,PARK 132.26 132.26 -14766-- --5529------- PACIFIC BELL -- -" ---- -- - - PHONE C/C 6/85-"-"----- - ------"-"--953.53-'----- EOC PHONE 6/85 28.90 - 982.43 3 -14767-----5545------PETRA ENTERPRISES - -- -- - W.W.D.NOTICE - -- ---- ---- - -----43.09- ----- - SIGNS FOR ELEVATOR 18.02 RUBBER STAMP 13.25 74.36 14768 5579 PEOPLE HELPERS9INC. REC.SVCS.6/11-6/30/85 29319.11 29319.11 --- 14769--- 6458-----SAN BERNARDINO,COUNTY OF PAPER FOR COPIER - -------- -340:92 -- ---- -- -340 92 14770 6555 SAN BERNARDIN09COUNTY OF DUMP CHARGES 5/16-6/11/85 14.40 --"" --- -- - - - - - - ----- -- -- DUMP CHARGES 5 / 16 -6 / 11 / 8 5--- -- --- - -- 9 7.8 5 - -- - - -- 112 25 14771 6614 THOMAS SCHWAB SMALL CITIES MEET.6/69TOM 48.50 - - -- ---- ----- ---- SOLID WASTE MEET.6/199TOM -- - - - - - 4.00 --- - -- NCR USERS MEET.6/199TOM 18.90 71.40 ----14772------7040--- - -- TROPHY AWARD COMPANY NAME PLAQUES -- ---- - - - _ " - -- - 58.74 --- -- - NAME PLAQUES 26.75 NAME PLAQUES 64.08 149.57 14773 7400 UNLIMITED SECURITY LOCKSMITH DEADBOLT LOCK/FINANCE 42.50 42 50 TOTAL CHECKS 439636.59 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE CITY THOMAS SCHWAS, FINANC AIREC OR CHECK REGISTER NO. 071185 PEND!NC LRA APPROVAL (* Denotes CRA Expenditures) PENDING MY COUNCIL APPROVAL 1 1985 VOCHREGR 07/03/85 CITY OF GRAND TERRACE COIJNC �- AC NDA ITED4 X 12 PAGE 1 DATE VOUCHER/WARRANT REGISTER -VOUCHER/------VENDOR --- --- -VENDOR --------- - - - -- -- ITEM----- - -- ------ITEM -- WARRAN WARRANT NUMBER NUMBER NAME DESCRIPTION AMOUNT AMOUNT - - - P4359 -------2169 -- - BETH A. DUARTE ---- ---- --S-TUFF W.W.D.BILLING 7/85 - - -- -----106.00 ------- 106.00 P4360 1840 COLTON9 CITY OF W.W.D.SVCS 7/85 189569 86 189589 86 14783 1660 CA PARKS E RECREATION SOCIETY MEMBERSHIP CPRS 85/86 100.00 100.00 --- 14784 1723- -CASH-REGISTER-SYSTEMS-OF-CA- MAINT.CASH REGISTER 85/86 -- ---100.00- -- - MAINT.CASH REGISTER 85/86 100.00 200 00 - - 14785--- --2294 --F-6 E CHECK PROTECTION SYSTEM -- MAINT ON CHECK PROTECTOR 84/85 -----250.00-------------250.00 14786 4470 LOMA LINDA DISPOSAL TRASH PICK-UP C/C 7/85 37.05 ---------- --- -------------- --- ---- -TRASH PICK-UP PARK 7/85--- ------ -37.05 --- 74.10 r 14787 7185 COMMUNITY REDEVELOPMENT AGENCI MEMBERSHIP CRAA 85/86 550.00 550.00 79 TOTAL CHECKS 199869.96 ----I-I;ERTIFY-THAT; T0_7HE-BEST OF -MY KNOWLEDGE,- THE•-AFOR€LISTED-CHECKS FOR -PAYMENT -Of CITY -&-ERA-tIABILIi-IEa-HAVE - - BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY & CRA _ THOMAS SCHWAB - - -- - - - - - -- - - - -- - --- - - --- - - - - — -- - ------ -- FTNANCF-01RECTOR CTTY - - " - - TREASURER (CRA) -- PEN NG C 0 U N C I L A P P R ,I AL CITY OF GRAND TERRACE COUNCIL MINUTES REGULAR MEETING - JUNE 13, 1985 JULY 11, 1985 Council Agenda Item # 2D A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on June 13, 1985, at 5.39 p.m. PRESENT. Hugh J. Grant, Mayor Byron Matteson, Mayor Pro Tempore Tony Petta, Councilman Barbara Pfennighausen, Councilwoman Dennis L. Evans, Councilman Seth Armstead, City Manager Ivan Hopkins, City Attorney Joe Kicak, City Engineer Myrna Erway, City Clerk ABSENT. None The meeting was opened with invocation by Councilwoman Pfennighausen, followed by the Pledge of Allegiance, led by Mayor Pro Tem Matteson. ITEMS DELETED - 3F & 3G - Approval of 5/16/85 and 5/23/85 Minutes; A - r finance amending Chapter 2.16 of the Grand Terrace Municipal Code dealing with the Planning Commission. S;;�7 CERTIFICATE OF SERVICE - Mayor Grant read and presented a Certificate ` of Service to Winifred Bartel for her service on the Planning Commission. THREE-YEAR EMPLOYEE SERVICE AWARD - Mayor Grant presented a Three -Year Service Award Pin to Mike Luna. ANIMAL CONTROL - Responding to questions, Ray Martinez, San Bernardino County nima Control Department, recommended City Staff and Council contact him directly regarding specific problems. Advised a special enforcement team is available to cover problem areas. Council requested the special enforcement team to enforce the leash law. Mr. Martinez requested advisement of the time of day and areas where dogs are running loose in order to assign a special enforcement team. CONSENT CALENDAR Items 3A, 3C, 3H, 3I, 3K, and 3R were removed from the Consent Calendar for discussion. CC-85-191 Motion by Councilwoman Pfennighausen, Second by Councilman Petta, ALL AYES, to approve the following Consent Calendar Items, Page 1 - 6/13/85 B. Ratify 6/13/85 CRA Actions, D. Approve 5/13/85 Minutes, E. Approve 5/14/85 Minutes, J. RESOLUTION NO. 85-06 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND IFORNIA, SUPPORTING THE PASSAGE OF ASSEMBLY BILL 1868 (CALDERON) DEALING WITH AIR RESOURCES BOARD MEMBERSHIP, L. RESOLUTION NO. 85-08 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY F GRAND TERRACE-,--C-ALIFORNIA, RESCINDING RESOLUTION NO. 81-72 AND ADJUSTING THE SALARY RANGE FOR THE CITY MANAGER OF THE CITY OF GRAND TERRACE, M. Authorize City Manager and City Attorney to attend League of California Cities' Hazardous Materials Seminar in Sacramento June 19 and 20, 1985, N. Authorize traffic closure of Ladera Street between Darwin and Browning on July 6, 1985, from 1 00 p.m. to 9 00 p.m., for a block party, 0. Authorize extension of expiration to 6/24/86 for Tentative Tract 12218, P. Accept and authorize City Clerk to record Grant Deed Easement from James L. and Geraldine W. Harber for storm drain located S/o Van Buren and W/o Michigan and reject maintenance responsibility for storm drain, Q. (1) Accept Bonds for Tract 9772-1 Bond #104641 - $19,000-Road Bond #104642 - $3,400-Sewer Bond #104643 - $7,400-Water (2) Release Bonds/Agreements - Tract 9772-1: Bond #104641 - $190,000-Road Bond #104641-A - $95,000-Labor/Material Bond #104642 - $34,000-Sewer Bond #104642-A - $17,000-Labor/Material Bond #104643 - $74,000-Water Bond #104643-A - $37,000-Labor/Material CHECK REGISTER NO. 061385 Councilwoman Pfennighausen (1) Warrant No. 13225 - objected to the amount of expenditures for locks and keys for the Civic Center, questioned and was advised the expense is taken from the General Fund and is for modifications to the Civic Center specifications, which was not the Contractor's responsibility, requested justification for further expenditures. Councilman Petta, with Council concurring, requested that Staff prepare a list of all lock and key expenditures, Page 2 - 6/13/85 _ (2) Warrant No. 13245 - understood Susan Crawford volunteered her services to the City for caligraphy, recommended seeking someone in the community to volunteer that service, (3) questioned and received clarification on Warrant Nos. 13256 and 13277. CC-85-192 Motion by Councilwoman Pfennighausen, Second by Councilman Petta, ALL AYES, to approve Check Register No. 061385 as presented. APPROVAL OF MINUTES (5/9/85) Councilwoman Pfennighausen, referencing the first paragraph on Page 10, requested the Minutes be amended and returned for approval since the statement she requested "for the record" was not complete. CIVIC CENTER JANITORIAL SERVICE CONTRACT (GTC85-14) Councilwoman Pfennighausen,-with Mayor Pro Tem Matteson concurring, felt the Contractor is not providing all the services specified, referencing an Addendum to the Contract indicating an additional charge of $59.00 per occurrence for cleaning the exterior windows, questioned why the Staff Report stated there would be no additional cost unless minimum wages are increased. Felt the additional cost should be reflected in the records and that the windows will require monthly cleaning. Community Services Director Anstine stated the Contractor misinterpreted the original window washing specifications and requested the renewed Contract be amended to include the additional charge on an as -needed basis, as specified in the Addendum; felt the proposed cost was reasonable. CC-85-193 Motion by Councilwoman Pfennighausen, Second by Mayor Pro Tem Matteson, to approve and authorize the Mayor to execute renewal of the Contract for Annual Janitorial Services (GTC85-14) with Accurate Janitorial Services, in the amount of $1,066 per month, including $155 per month for the Library, to expire June 30, 1986. (There will be an additional $59.00 per occurrence cost for exterior window cleaning.) Responding to Mayor Pro Tem Matteson's request for Staff follow-up on janitorial service, Mr. Anstine requested that service complaints be provided to him in writing. Motion No. CC-85-193 carried, ALL AYES. RECREATIONAL SERVICES CONTRACT RENEWAL (GTC85-18) Councilman Petta requested this matter be deferred to the June 27 meeting to allow him to meet with Staff for clarification. RESOLUTION NO. 85-07 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, RESCINDING RESOLUTION NO. 84-42 AND ADJUSTING THE SALARY RANGES FOR EMPLOYEES OF THE CITY OF GRAND TERRACE. Page 3 - - 6/13/85 CC-85-194 Following clarification, Motion by Mayor Pro Tem Matteson, Second by Mayor Grant, ALL AYES, to adopt Resolution No. 85-07. LIABILITY INSURANCE FUND APPROPRIATION Responding to Councilwoman Pfennighausen, Finance Director Schwab clarified the City participates in a self-insurance pool, and expenses are prorated with the other participating cities, major law suits would have a significant affect when claims exceed $100,000, a multi -million judgment of any city within the pool would increase the premium considerably. City Attorney Hopkins clarified punitive damages and advised the City has no coverage for this. CC-85-195 Motion by Councilwoman Pfennighausen, Second by Mayor Pro Tem Matteson, ALL AYES, to authorize $19,752 appropriation from General Fund Balance to Insurance and Safety Bonds Account No. 10-4120-269 for a total Account appropriation of $47,752. PUBLIC PARTICIPATION Phil Wagner, 12610 Sanburg, noted he appeared before Council April 11 and Wilden Pump has not yet provided required screening, noise is still a problem, he immediately responded to Planning Director Kicak's letter, but has had no reply. Mr. Wagner was advised the Planning Director would be present later in the meeting and would be advised to contact him the next day. PLANNING COMMISSION REPORT - Mayor Grant advised the Planning ommission wi o i s next meeting June 17 at 6.30 p.m. in the Council Chambers. HISTORICAL & CULTURAL ACTIVITIES COMMITTEE REPORT - The June 3, 1985 Minutes were provided. Barbaraathews, Chairperson, advised there was no quorum for the last two meetings. n Councilwoman Pfennighausen stated the reason the Committee lacked a quorum for the last meeting was because a Committee member with a broken foot had no way to indicate her presence at the handicap entrance of the building. City Manager Armstead advised a work order has been initiated to install a doorbell at the handicap entrance. Mayor Grant noted this is needed for the Meeting Room and Library. CRIME PREVENTION COMMITTEE CC-85-196 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES, to accept the resignations of John B. LeMay and Joe Ramos, with regret, and direct the preparation of letters of appreciation. EMERGENCY OPERATIONS COMMITTEE - Ed Luers, Chairman (1) Anticipates Committee review of the Emergency Plan at the next meeting, with copies to be provided for Council review soon, (2) Investigating the purchase of emergency medical supplies in volume to be located throughout the City. Page 4 - 6/13/85 ECONOMIC DEVELOPMENT COMMITTEE - Mayor Pro Tem Matteson reported the ommittee will be assisting a developer who plans to develop nine acres located in the east part of the City, the Committee is working toward attracting a hardware store and family restaurant. Mayor Grant advised he received a telephone call this date from Steve Anderson, President of Modern Materials, a wholesale building materials firm, indicating possible acquisition of Inland Lumber and concern about possible constraints due to its location, the Mayor noted previous complaints received from adjacent residents regarding excessive noise from Inland Lumber's operation. Recommended that Staff immediately contact Mr. Anderson, furnish him any necessary informtion, and inquire whether this would be strictly a wholesale operation. For the record, "would encourage the City to encourage this man if and in fact he meets what we are looking for - if he does not, if it is going to create the same problems we had before, then I'm not so certain I'm that anxious." Mayor Pro Tem Matteson recommended advising him of previous problems. Councilwoman Pfennighausen, with Mayor Grant concurring, indicated she did not favor encouraging a business in that area that would not generate additional revenue. POLICE CHIEF REPORT - Dick Rollins, 22700 De Berry, commended the Sheriff's Department for apprehending burglary suspects. CITY COUNCIL REPORTS Councilman Evans (1) Requested that mail addressed to individual Counci mem ers a forwarded directly to Council unopened. Mayor Grant concurred, noted outgoing correspondence on City stationery should be made available to all Councilmembers, (2) Questioned and received clarification that Council action to approve funding two Planning positions did not include approving those positions. Responding to questions, City Manager Armstead advised that the Planning Director advised him he would continue the Planning functions until Council determines whether they will be contracted or in-house, noted that Mr. Kicak has indicated a willingness to continue contractual services and would submit a proposal when RFP's are circulated. Mayor Pro Tem Matteson SB 75, the Deep Pocket Bill, has passed the Senate and is coming efore the Assembly, sent letters urging support of the Bill to 14 Assemblymen, and encouraged support by City Officials and Chambers of Commerce. Councilwoman Pfennighausen advised she has sent two sets of letters supporting this Bill, felt the volume of mail has an impact. Mayor Grant (1) Received a letter from the Inland Empire Cultural Foundation, will provide copies to Council;(2) Referencing Council correspondence received from Mrs. Julie McDowell, Corresponding Secretary of the Republican Women's Club, expressing gratitude for the opportunity to be involved in the Civic Center Dedication Ceremony, commended that organization for assistance provided, (3) Council was provided correspondence dated 6-25-85 from Dick Jacobsen, Colton Joint Page 5 - 6/13/85 CC-85-197 Page 6 - 6/13/85 Unified School District Superintendent, relative to optional elementary school sites in the City. Mayor Pro Tem Matteson recommended the Economic Development Committee review the letter at its next meeting. Councilwoman Pfennighausen recommended Council seriously review the Student Impaction Report since it conflicts with information in Mr. Jacobsen's letter. GRANT DEED - PORTIONS OF LOTS 26 THROUGH 33, TRACT NO. 9482 City Attorney Hopkins recommended Council action to accept the grant deed for the 100-foot strip of land offered by Griffin Homes located between Merle Court and Paradise Street. Motion by Councilman Petta, Second by Councilman Matteson, to accept and authorize the City Clerk to record the Corporate Grant Deed from Griffin Homes for a 100 foot wide easement on portions of lots 26 through 33, Tract 9482. Discussion clarified that Griffin Homes will seed the property and install a manual sprinkling system. The City will upgrade the watering system to automatic and will maintain the property. Motion No. CC-85-197 carried, ALL AYES. Recessed at 7.10 P.M. and reconvened at 7 20 P.M. with all present. APPEAL OF PLANNING COMMISSION DENIAL - CUP/SPECIFIC PLAN 85-8 Planning Director Kicak advised McMillin Development is appealing the Planning Commission's denial of its application for a Specific Plan/Conditional Use Permit 85-8, Mt. Vernon Villas, at the May 20 meeting. The Planning Commission denial was based on. (1) Inconsistencies in the Specific Plan; (2) The proposed development would be detrimental to the general health, safety, morals, comfort or general welfare of the persons residing or working within the neighborhood of the proposed use; and (3) The impact on the City's infrastructures and Circulation Element. Recommended conducting the Public Hearing, then determine whether to deny, approve, or modify the CUP/Specific Plan for return to the Planning Commission for consideration. Mayor Grant opened Public Hearing. Supporting Testimony Al Trevino, the appellant, advised adjustments were made to the initial plan after three of the major land owners coordinated and agreed upon access points, grading, and landscaping. Noted Council commended the coordinated effort and presentation of the revised plan in July, 1984, and the City Engineer was directed to negotiate for Gage Canal crossings as shown on the overall plan, based on this positive review, the property owner entered into a binding agreement. This specific plan meets the overall concept of the plan previously reviewed by the City Council. Following approval of the R-3 zoning, input from residents at those Hearings, and review with Staff, corrections were incorporated into the final document. Mr. Trevino stated the Specific Plan includes a master plan for grading and utilities, retail sales potential analysis, school generation study, energy cooperative study with SCE, a program for parks, bike trails, and landscaping. Three traffic engineering reports concluded that Mt. Vernon will have the capacity to handle the buildout of Grand Terrace based on the densities of its adopted General Plan when the schedule of improvements are completed, he had recommended a landscaped entry to the City and a divided roadway. The Chamber of Commerce supports the multi -family projects, the Senior Citizens have indicated approval of planned senior citizen housing within the project, made every effort to conform with the needs and demands of the City, felt the Plan meets all requirements. Mr. Trevino gave a slide presentation on this and other developments. Mr. Trevino, based on the indication by neighboring residents that a density of 12-13 units per acre would not create a problem, proposed a base density of 12.75 units per acre and an additional 4 or more units per acre devoted totally for senior housing; noted senior units would not create impaction and referenced Council Minutes reflecting Council's desire to do something for the senior citizens. Attorney Jerold Walsh, Cox, Castle & Nicholson, representing Mr. Trevino and McMillin Development, stated the Planning Commission had previously advised Council they would not approve the density, State legislation forbids denial based on density, it is only a factor when there is no satisfactory mitigation or avoidance of the adverse impact. Stated the basis for denial by the Planning Commission is not specific and gives no guidance. Noted 25 of the 33 Staff -recommended conditions pertain to the impact on the infrastructures and the Circulation Element, felt the developer has agreed to adequate mitigations. This project is proposed by a responsible, professional, experienced developer with a reputation to protect and a history of making positive contributions to the community. The project requires a certain density to be successful financially. Requested approval of the project as submitted. Jack R. Booker, 11785 Mt. Vernon, advised he was speaking in behalf of a citizen's committee to express their views on density in general for Areas 10, 11 and 12, felt their views have been ignored by developers, some Councilmembers, and some Planning Commissioners. felt the density will relate in proportion to impaction on traffic, school, crime, and other social problems. The Committee is prepared, if necessary, to use the ballot initiative process to amend the General Plan, requested deferring any action that would permit developers to build in excess of 12.5 units per acre in Areas 10, 11 and 12 until the citizens of Grand Terrace can properly and adequately make their views better known to all concerned. Homer H. Howell, 11821 Mt. Vernon, opposed high density in Areas 10, 11 and 12, feeling the entire community would be impacted by increased traffic and taxes, noted approximately 70 residents have spoken in opposition to the proposed density, commended McMillin Development and recommended they plan the entire area keeping 12 units per acre in Page 7 - 6/13/85 mind, requested not supporting the appeal and resolvement of problems for the entire area. Ernest Alexander, 11712 Mt. Vernon, supported the project, felt traffic problems, which already exist, could be reduced by slowing the traffic with signals. Verda Hixson, 555 Country Club Road, San Bernardino, supported the development; felt there has been sufficient time to resolve problems, felt the project should not be denied since Mr. Trevino has spent an entire year trying to please the community. Barney Karger, 11668 Bernardo Way, speaking in support, noted the City is pursuing commercial development, but the present population cannot support existing businesses. Questioned why the citizens did not oppose high density of other developments or appear at recent General Plan Update hearings opposing R-3 zoning. Felt this will be a high -quality development, based on the developer's reputation, concerned that inferior development could result with another developer if this project is denied. Al Trevino opposed delaying the project for further comprehensive planning, felt it important to arrive at a decision. Mayor Grant closed Public Hearing. Mayor Pro Tem Matteson questioned the enforcability of maintaining designated senior citizen units strictly for senior citizens. City Attorney Hopkins advised it would be difficult, but the City could legally enforce and would have to monitor such a provision. Mr. Trevino advised the developer would be required to report the number of senior citizens to the City every six months, which is required for developments requiring 20% low to moderate income housing. Mayor Grant questioned if the Planning Commission and/or Council can determine what is best for the community and whether aesthetics can be interpreted as relating to the welfare of the community. City Attorney Hopkins stated the Legislature has granted that authority, Council cannot arbitrarily find circumstances to defeat a project, but can disapprove a project based on substantial evidence that certain conditions exist which could be detrimental to the health, safety and welfare of the community, even though the project conforms to the zoning and General Plan. Read the Specific Plan requirements, pursuant to Section 65451 of the Government Code, and the provisions for the CUP and appeal process, pursuant to Sections 18.66.040 and 18.66.050 of the Municipal Code. Councilman Petta noted residents were advised their concerns for how density would impact traffic would be addressed during the Specific Plan process, Staff has identified traffic problems that could result from another project, the hill north of Grand Terrace Road on Mt. Vernon will always be a problem, voiced concern for traffic impaction as a result of not just one project, but for 55 acres of apartments Page 8 - 6/13/85 concentrated in one block in the middle of downtown, plus traffic generated from the commercial center. Mr. Trevino stated the traffic issue has been addressed, his traffic engineers concurred with the City's Traffic Element which suggests that the roads, when fully improved, will have the capacity to handle full buildout of the City. Noted the traffic studies were based on fully developing the 55 acres at a density of 25 units per acre. Felt the question is the design of the road relative to whether a high-speed, four -lane road is desired versus a two-lane divided road. Recommended a divided road for aesthetics, both have the capacity to handle the traffic. Councilman Evans questioned and Mr. Kicak advised the Specific Plan generally meets all requirements of the General Plan. City Attorney Hopkins confirmed density cannot be a primary issue for rejecting the project. Responding to Councilman Evans as to documentation that could be used to reject the plan, Mr. Kicak advised he could not say whether it should or should not be rejected. Traffic was one of the major issues; in meetings with the developer, requested that they investigate the area of Mt. Vernon below Grand Terrace Road, but it was never addressed. Noted that issue was pointed out in his traffic report relative to the extension of Brentwood. If the City is willing to live with the level of service that will result from not only this, but all of the development, there is no reason to deny any single project. Councilwoman Pfennighausen questioned and City Attorney Hopkins and Planning Director Kicak confirmed they reviewed the Specific Plan and found no areas of non-compliance with the provisions set forth for specific plans. Responding to Councilwoman Pfennighausen relative to the Planning Commission complying with the requirement that negative findings be definitive, specific and in writing, City Attorney Hopkins advised the Planning Commission made negative findings which were reflected in the minutes, could possibly have been more definitive. Mr. Kicak stated the minutes reflect the specificities of the findings. Councilwoman Pfennighausen stated she found the Planning Commission findings neither specific nor definitive and difficult for Council to support. Felt medium density housing within walking distance to a shopping area would add the necessary population base to support commercial enterprise and increase sales tax revenue with minimum traffic impaction. Felt the Mt. Vernon hill north from Grand Terrace road to Washington will always remain as it is, felt the real problem is at the base of the hill, which will be resolved by Colton and Caltrans with a traffic signal. Councilman Petta stated he can only view that hill as an unbearable problem if the entire area is developed as proposed. Density creates traffic, consideration must be given to the impact caused by 55 acres of apartments concentrated in one block in the middle of downtown. Page 9 - 6/13/85 Councilman Evans noted the Planning Commission denied the project due to inconsistencies with the Specific Plan and questioned what they were. Mr. Kicak stated he could not relate the inconsistencies without reviewing the minutes, the number of units vs. the school generation factor was one of several items. Councilman Evans, noting that all potential developers of Areas 10, 11 and 12 are present, questioned if Mr. Howell would be adverse to McMillin Development developing all of those areas. Mr Howell felt it is a reputable firm, does a nice job, and should consider the entire area at one time, with density at approximately 12 units per acre and 30% of the area developed into parks, bicycle paths, walkways, etc. Councilman Evans questioned whether the other developers would agree to work with McMillin Development to put together a comprehensive and complete package for the entire area. Barney Karger concurred with working with Mr. Trevino and USA Properties to develop the area, would appreciate Mr. Trevino's expertise in designing his 10 acres adjacent to this project, felt less than 17 units per acre would result in a more cheaply built development with less landscaping. Recommended five or less members on a Planning Commission, felt the present Commission is not planning in advance for the City, felt they should have considered posing a $50.00 per unit contribution from the developers to help fund a traffic signal at the intersection of Barton Road/Canal Street. Mr. Khalon, USA Properties, advised they initially approached Council with a master plan proposing 20 units per acre on 40 acres. Master planning is needed for the City. Concerned that starting a master plan at this time will delay the projects three months, would be easier if only one property owner. Felt the proposal to establish senior citizen density in one project is not workable. When he submits his plan, intends to show that traffic is no concern and that there are tools to substantially mitigate the traffic problems. Bob Keeney, 12139 Mt. Vernon, was not opposed to a master plan for the area, however, his property is not contiguous with the others. His problem is the time taken to get a project processed which costs money. Al Trevino felt overall planning is good, their original attempt was only to solve the Gage Canal access problem. Noted that development in the surrounding cities is taking the market, commercial development is preempting any development within Grand Terrace. Voiced concern for the time being taken, the market being eroded, and the uncertainty of the economy for the next 6 months which indicates it will be very flat and financing may not be available. Timing is of major importance in real estate. In response to Councilman Evans, Mr. Trevino confirmed he would not be adverse to becoming the master planner for that entire area if agreeable to other individuals. Felt his original concepts to develop a tennis/swim club and internal park area which would be available to Page 10 - 6/13/85 outside citizens would be extremely beneficial to the City, but the community has not been receptive. Proposed bike trails and windbreaks to decrease noise from the freeway with his firm planting the trees, but individual citizens stated they weren't needed or wanted. Stated everything his firm has submitted meets the conditions of the Specific Plan; tried to be creative. Felt it would be difficult to start over unless there is a firm commitment from Council to allow certain latitudes and flexibility; can't live with 12-14 units per acre. From the economy standpoint, market position would be lost, and there are many unknowns such as the bond market, interest rates, financing and proposed tax laws. Councilman Evans questioned the time element to develop a master plan and how internal circulation would be incorporated. Mr. Trevino stated 2-3 exciting schematic concepts could be developed in 2-3 weeks. Would incorporate internal green belts, not necessarily roads, would want security, privacy and lockable gates. Mr. Khalon concurred with master planning. Agreed to participate only if clear direction is provided on density at a level the developers can live with. The developers can then dedicate land for common parks, swimming pools, etc., and the circulation element would be changed. City Attorney Hopkins read Section 65589.5 of the Government Code relating to procedures required upon approving or disapproving projects. Mayor Grant questioned and City Attorney Hopkins advised requiring condominiums could be considered capricious and arbitrary unless substantial evidence determined an adverse impact that could be mitigated by condominiums, reduced density cannot be required if there is no evidence of adverse impact and the project complies in all respects with the General Plan, local zoning, and all development policies, popularity is not a basis to approve or disapprove a project. Noted if Council adopts the Specific Plan, the people can set aside that decision through the referendum process, and can change the General Plan through the initiative process. CC-85-198 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to modify and approve the CUP/Specific Plan 85-8, Mt. Vernon Villas, for 12.75 units per acre plus a bonus density of three units per acre for senior citizens to include the findings and conditions as read by the City Attorney and outlined in Section 18.66.040 of the Municipal Code. Mayor Pro Tem Matteson, with Councilman Petta concurring, stated he based his Motion on the consensus that 12-13 units per acre was acceptable to the community, felt the additional senior citizen units would not impact traffic, schools, or the crime rate, felt the compromise would benefit the developer and the senior citizens. Mayor Grant opened the meeting for public testimony. Page 11 - 6/13/85 Al Trevino stated the proposed action was generally acceptable. Requested specific reasons for reducing the density from 17.1 units per acre and recommended considering more than 3 units for senior citizens. Bob Keeney advised the Church has expressed willingness to release its 5-1/2 to 6 acre parcel for a senior citizen development, suggested the developers pool funding to develop that parcel for senior citizens to provide them a separate complex adjacent to the convalescent hospital, and allowing the developers' requested density for the other projects. Motion by Councilman Evans, Second by Councilwoman Pfennighausen, to amend Motion No. CC-85-198 to approve the CUP/Specific Plan 85-8 as presented, failed 2-3, with Councilman Evans and Councilwoman Pfennighausen voting AYE. Motion No. CC-85-198 carried 3-2, with Councilman Evans and Councilwoman Pfennighausen voting NOE. City Attorney Hopkins advised that one of the findings for reducing the density of the project is the fact that reduced traffic will mitigate the adverse impact on traffic and circulation within the City; allowing a bonus of three units per acre for senior citizens will mean fewer automobiles and trips within that portion of the project, which will also reduce traffic and mitigate the adverse impact on traffic and circulation within the community. CC-85-199 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES to approve the Negative Declaration and direct the City Clerk to file a Notice of Determination with the Clerk of the Board of Supervisors. Recessed at 10:04 p.m. and reconvened at 10.25 p.m., with all present. REVENUE SHARING PROPOSED USE - FY 1985-86 Finance Director Schwab advised $13,251 has been budgeted for Revenue Sharing Funds, due to the possibility the City may only receive a portion of the normal allocation. The Public Hearing Notice advertised $50,000 to ensure legal compliance in the event the City receives the full allocation this year. Recommended using the funding for law enforcement. Mayor Grant, upon advising that the Revenue Sharing Funds for FY 1985-86 have been proposed for law enforcement, opened Public Hearing and closed Public Hearing, with no testimony received. CC-85-200 Motion by Councilwoman Pfennighausen, Second by Mayor Pro Tem Matteson, ALL AYES, to approve the use of the Revenue Sharing Funds for FY 1985-86 for Law Enforcement. RESOLUTION NO. 85-09 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA RNIA, ADOPTING A BUDGET OF ESTIMATED REVENUES AND EXPENDITURES FOR FISCAL YEAR 1985-86. Page 12 - 6/13/85 Finance Director Schwab advised that Council, during the Budget Sessions, approved total projected revenues in the amount of $2,944,745 and total expenditures in the amount of $3,066,981. Recommended conducting a Public Hearing and adopting the Resolution. Mayor Grant opened Public Hearing. John Mathews, 11733 Eton Drive, questioned how the Chamber plans to utilize the $30,000 granted by the City, supported the Newsletter as an informational vehicle but opposed the proposed cost to the City, felt any organization requesting public funds should be held accountable for the proposed use of that funding. Mayor Grant closed Public Hearing, there being no further testimony In discussion, it was clarified the $30,000 was granted for utilization at the Chamber's discretion with the condition a quarterly financial report is to be provided Council showing how the funds are being expended. Line Item 221 on Page 5 of the Budget is to be amended to reflect the Chamber Grant. Councilwoman Pfennighausen stated she understands the Chamber is considering potential changes in the handling of the newsletter, staffing the Chamber office on a part-time basis and preparing promotional material to market the City as a commercial entity. Councilman Petta stated Council initially agreed to pay the cost of printing the newsletter, this year the Chamber requested $30,000 to include all costs associated with the newsletter, felt Council should consider stipulating conditions in the event the newsletter could be discontinued. Mayor Pro Tem Matteson stated he fully supports the Chamber but voted against the grant, felt the Chamber should display fiscal responsibility and submit estimates of costs for projects that require City funding, recommended reducing the grant to $20,000, with the Chamber to continue fund-raising activities. Mayor Grant advised his position on the grant has not changed, but due to the input received at this time, feels additional information should be provided by the Chamber prior to final approval of this item. Motion by Councilman Petta that the City pay for printing of the newsletter on the basis of a bid mutually acceptable to the City and the Chamber, to ensure having a newsletter with adequate City coverage, died for lack of a second. Councilwoman Pfennighausen stated the Chamber is not considering eliminating the newsletter, but is investigating reducing the cost in order to accomplish other things, felt the Chamber is comprised of intelligent business individuals and that the City should not attempt control by requiring them to request funding for each individual project. Councilman Evans recommended eliminating reference to the newsletter, approving the grant and allowing the Chamber to promote the community in the manner it feels is most productive. Page 13 - 6/13/85 A P CC-85-201 Motion by Mayor Grant, Second by Mayor Pro Tem Matteson, that previous Council action approving Line Item No. 221 of Account No. 190, Non Departmental, be modified to the extent of withholding expenditure of the budgeted funds until such time as the Chamber comes before the City Council and provides input relative to their plan of expenditures for the funds budgeted, carried 3-2, with Councilman Evans and Councilwoman Pfennighausen voting NOE. Mayor Grant closed Public Hearing. CC-85-202 Motion by Mayor Pro Tem Matteson, Second by Councilwoman Pfennighausen, ALL AYES, to adopt Resolution No. 85-09 with the stipulated modification outlined in Motion No. CC-85-201. PLANNING DIRECTOR REPORT Planning Director Kicak stated he has returned all calls to Mr. Wagner, but Mr. Wagner has not been available, even when the calls were returned in five minutes, and Mr. Wagener has never returned the calls, even though a message was left to do so. Has Requested Wilden Pump to proceed with the screening and will again request this to be done as soon as possible. Mr. Kicak advised that, as outlined in his letter to the City Manager, he will remain as the Planning Director and provide planning services until such time as a suitable replacement is found. Responding to Council questions, City Manager Armstead clarified the RFP's for Planning Services are being prepared and do not imply a decision has been made relative to contracted or in-house services. CC-85-203 ADJOURN - Motion by Mayor Pro Tem Matteson, Second by Councilwoman Pfennighausen, ALL AYES, to adjourn the meeting at 11 07 p.m. The next regular meeting will be held June 27, 1985 at 5 30 p.m. Respectfully submitted, APPROVED Mayor Page 14 - 6/13/85 ~ PEND1NG VTY - DDUNCIL APPROVAL JUL- 111985 CITY OF GRAND TERRACE t0l CgdMENffXITEM 3 .2E COUNCIL MINUTES REGULAR MEETING - JUNE 27. 1985 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on June 27, 1985, at 5 35 p m PRESENT Hugh J. Grant, Mayor Byron Matteson, Mayor Pro Tempore Tony Petta, Councilman Barbara Pfennighausen, Councilwoman Dennis L. Evans, Councilman Seth Armstead, City Manager Ivan Hopkins, City Attorney Joe Kicak, City Engineer Ilene Dughman, Deputy City Clerk ABSENT Myrna Erway, City Clerk The meeting was opened with invocation by Pastor Larry Wilson, Praise Fellowship Foursquare Church, followed by the Pledge of Allegiance, led by Councilwoman Pfennighausen. ITEM ADDED TO AGENDA - Item 8 - Closed Session ITEM DELETED FROM AGENDA - Item 3H - Minutes of 6/13/85 CHAMBER OF COMMERCE FY 1985-86 EXPENDITURES Doug Erway, President, Grand Terrace Area Chamber of Commerce, outlined the Chamber's Projected Operating Budget for 1985-86 in the amount of $50,500, which was provided to Council, advised the $18,000 projected for a Newsletter is based upon City funding. Responding to questions, Mr Erway advised the City's $30,000 funding would be utilized as an economic development grant, not exclusively for any specific expense item Councilman Petta felt the Chamber should be instrumental in the City's progress, was not aware that anything was previously mentioned about economic development, noted the initial objective of granting funds was for a Newsletter, would support the funding provided the City can be assured the Newsletter will be continued to provide City related information to the community Mr Erway advised the Chamber interpreted the proposed $30,000 as an economic development grant to be utilized as the Chamber saw fit, part of which is for a community newsletter - the Chamber's Board of Directors intends to continue the Newsletter, provided they have the funds Page 1 - 6/27/85 CC-85-204A Motion by Councilman Petta, Second by Mayor Grant, to allocate the $30,000 grant funding for FY 1985-86 based upon the Chamber's Projected Operating Budget for 1985-86, with the guarantee the Chamber will continue an adequate Newsletter whereby City news will be disseminated to the people. Councilwoman Pfennighausen voiced regret that the Chamber's Board of Directors' integrity and honesty have been attacked. Mayor Pro Tem Matteson felt discussions have benefited the Chamber and the City, felt the Projected Operational Budget displays more fiscal responsibility, based on that, voiced support for the allocation without stipulations. Councilman Evans indicated he felt the next year is crucial in establishing a commercial base to generate sales tax, which would benefit the entire community, visualizes the Chamber being instrumental in attracting businesses, felt there should be no stipulations regarding the grant funding. Mayor Grant indicated concurrence with Mayor Pro Tem Matteson, felt Council should not appropriate the funds if it does not have faith in the Chamber. For the record, advised he has faith and confidence in the Chamber, feeling it is a viable, excellent organization and the Newsletter is an excellent personification of what the Chamber stands for, would continue support for the Chamber until the day it became partisan, felt that would never happen. Councilman Petta advised his statements were only to clarify Council's initial position, not to degrade the Chamber. CC-85-204B Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to amend Motion No. CC-85-204A to allocate the $30,000 based upon the expenditures in the Projected Budget. David TerBest, Chamber President Elect, advised the Projected Operating Budget would not be adopted until November; as incoming President, requested Council grant the funding in the spirit of support, felt tying the Chamber tightly to the Budget could severely interfere with their operation, the Chamber will support Council and maintain the funds on a non -partisan basis. The Board does not wish to lessen the quality of the Newsletter, however, long before hearing Council concerns, the Chamber decided it needed to do more for the community than provide a Newsletter, felt the Budget indicates they are looking to the future to develop the business community. Mayor Pro Tem Matteson, with Councilman Petta indicating concurrence, advised the intent of the Motion to amend Motion No. CC-85-204A was to allocate the funds based on the intent of the Projected Operational Budget, not to any particular item. Mayor Grant felt the Motion indicates a desire for the Newsletter to continue Motion No. CC-85-204B to amend Motion CC-85-204A carried 3-2, with Councilwoman Pfennighausen and Councilman Evans voting NOE. Page 2 - 6/27/85 7 f Motion No. CC-85-204A, as amended, carried 3-2, with Councilwoman Pfennighausen and Councilman Evans voting NOE. Councilwoman Pfennighausen, for the record, advised both her NOE votes indicated dissatisfaction with the words of the Motion, not the intent. It has been her experience that when the words get down on paper, the intent gets lost. Advised she totally supports this Chamber and would liked to have seen this Council, in a 5-0 vote, reaffirm the $30,000 grant as it was given. Councilman Evans voiced concurrence and total support of this Chamber, felt the members are responsible business people, he voted NOE because he objected to stipulations tied in. Mayor Pro Tem Matteson, for the record, stated he previously voted NOE on the issue because he could not see any fiscal responsibility; felt the Chamber now has shown it, and he supports them 100%. Mr. Erway noted the Chamber will be continuing a monthly financial report to the City and will respond to any Council concerns. PROCLAMATION - ATTACK DRUNK DRIVING Mayor Grant read and presented a Proclamation, "Attach Drunk Driving," to Lt. Dennis O'Rourke, San Bernardino County Sheriff's Department, to be presented on June 28. CONSENT CALENDAR The following items were removed from the Consent Calendar 3A - Check Register 062785, 3E - Minutes of 5/23/85, J - Annual Street & Storm Drain Maintenance Contract (GTC85-16), K - Annual Landscape Contract (GTC85-17), M - Annual Recreational Services Contract (GTC85-18), N - "No Parking" designation on Cul-de-sac within the 22000 block of Grand Terrace Rd., and P - Closure of Hampton Ct./Observation Drive for Block Party. CC-85-205 Motion by Councilwoman Pfennighausen, Second by Mayor Grant, ALL AYES, to approve the following Items on the Consent Calendar. Page 3 - 6/27/85 B. Approve 6/27/85 CRA Action, C. Approve 5/9/85 Minutes, D. Approve 5/16/85 Minutes, F. Approve 5/28/85 Minutes, G. Approve 6/6/85 Minutes, I Approve and authorize Mayor to execute renewal of the Traffic Signal Maintenance Contract (GTC 85-15) with Signal Maintenance, Inc., to expire 6/30/86, i L. Approve amended Contract (GTC84-13) for Annual Street Sweeping Services with Inland Power Sweeping reflecting a 10% hourly adjustment from $49.16 to $54.08, 0. Deny Liability Claim No. LC-85-02. CHECK REGISTER 062785 Following clarification that the purchasing policy is to acquire a CC-85-206 minimum of three bids on all items practical, Motion by Mayor Pro Tem Matteson, Second by Councilwoman Pfennighausen, ALL AYES, to approve Check Register 062785 as presented. APPROVAL OF MINUTES (5/23/85) CC-85-207 Motion by Mayor Grant, Second by Councilman Petta, ALL AYES, to approve the Minutes of May 23, 1985, with Motion No. CC-85-160 amended to reflect Winifred Bartel's resignation was accepted with regret. ANNUAL STREET & STORM DRAIN MAINTENANCE CONTRACT (GTC 85-16) CC-85-208 Following clarification that Harber Construction is local and the only firm to submit a proposal for this Contract, Motion by Mayor Grant, Second by Councilwoman Pfennighausen, ALL AYES, to Approve the Annual Street & Storm Drain Maintenance Contract (GTC 85-16) with Harber Construction to expire 6/30/86. CC-85-209 ANNUAL RECREATIONAL SERVICES CONTRACT (GTC 85-18) Following clarification, Motion by Councilwoman Pfennighausen, Second by Mayor Pro Tem Matteson, ALL AYES, to approve the Annual Recreational Services Contract (GTC 85-18) with People Helpers, Inc., in the amount of $44,250.00. reflecting a 3% increase, to expire 6/30/86. Jayne Ainsworth was commended for her outstanding work as Recreation Supervisor. "NO PARKING" DESIGNATION - GRAND TERRACE ROAD CUL-DE-SAC Councilman Evans, with Councilwoman Pfennighausen concurring, felt Staff's recommendation to designate the cul-de-sac in the 22000 Block of Grand Terrace Road a "No Parking" area would be placing an undue burden on law abiding citizens who wish to look over the valley, felt there are laws that can be enforced to remedy the problems created by a minority, therefore, recommended denying Staff's recommendation. Staff presented slides supporting the Staff Report. Mayor Grant and Councilman Petta voiced support for Staff's recommendation, feeling it would be effective. Mayor Grant based his support on the Staff Report advising it would allow the Sheriff's Department to provide more adequate enforcement. Councilwoman Pfennighausen questioned and Lt. O'Rourke responded he felt the "No Parking" designation was not necessary for their enforcement, he recommended more extensive patrol of the area. Page 4 - 6/27/85 Mayor Pro Tem Matteson questioned and Community Services Director Anstine advised it was Staff's intention to designate the entire cul de sac a "No Parking" area, wasn't certain of the City's jurisdiction to prohibit parking in the entire area, however, parking off the pavement would be risky since that area is unstable. Mayor Pro Tem Matteson felt Staff's recommendation would not resolve the problem, felt people's lives would be jeopardized by parking off the pavement. CC-85-210 Motion by Mayor Pro Tem Matteson, Second by Councilwoman Pfennighausen, to take no action at this time. Councilman Petta noted residents' concerns, felt Councilmembers would not want to live in an area where that type of degrading situation existed, questioned and Lt. O'Rourke responded he felt barricading would not keep people out, Lt. O'Rourke recommended, with Councilman Evans and Mayor Pro Tem Matteson concurring, extensive patrol of the area. Mayor Grant indicated concern for people parking off the pavement, however, felt Staff's recommendation would be effective. Motion No. CC-85-210 carried, 3-2, with Mayor Grant and Councilman Petta voting NOE. BLOCK PARTY STREET CLOSURE - HAMPTON CT. OFF OBSERVATION DRIVE Dick Rollins questioned authorizing a public street closure for events not open to the public. City Attorney Hopkins advised it would be difficult to exclude the public, however, would not recommend publicizing such an event every time a street closure is authorized. CC-85-211 Motion by Councilwoman Pfennighausen, Second by Mayor Grant, ALL AYES, to authorize the closure of Hampton Court off Observation Drive, July 7, 1985, from 4 30 - 8 30 p.m., for a Block Party. Recessed at 6 45 p.m. and reconvened at 7:00 p.m., with all members present. PUBLIC PARTICIPATION Larry Halstead, 22675 Barton Road, advised he was speaking for himself, not as a Chamber representative, to protect and preserve the reputation of his business, personal honor, and integrity, was responding to accusations by a Councilmember and Council actions that mandated the Chamber to take certain actions in order to receive funding. Questioned and expressed concern for the ability of an outside firm to publish a satisfactory Newsletter, advised the Newsletter was late due to articles not meeting deadlines. Mayor Pro Tem Matteson requested a legal opinion, feeling this type of testimony should not be allowed after Council has made decisions. City Attorney Hopkins stated Mr. Halstead has the right to address questions raised regarding the Newsletter and his firm's participation, personally did not feel Council should allow this to be a complete forum for pursuing attacks on individuals outside of the area of City business because it wastes Council's time - advised that Council could establish time limits for discussion. Page 5 - 6/27/85 Mayor Grant noted he has been criticized for ' nducting long meetings and his liberal view of people's right to spea , will continue to conduct long meetings for that purpose, concurring with the City Attorney, requested that Mr. Halstead not discuss personal problems between him and a member of Council. Mr. Halstead felt his prices are not out of line for quality printing, has discounted and donated printing and services to clubs and organizations, felt the Newsletter was a tool for economic development. Recommended the City Council and community work together in harmony. Mayor Pro Tem Matteson, being aware of printing costs, felt the Chamber was paying an exhorbitant amount, is satisfied with the Chamber's Projected Budget that reduces the estimated cost for the Newsletter by $12,000. Felt the issue should be dropped, concurred there should be an effort to work together in the future. PLANNING COMMISSION REPORT Planning Director Kicak stated the Planning Commission requested a joint meeting with Council for clarification of Council's views about the multi -family projects proposed for Areas 10, 11 and 12. Council concurred that an Adjourned Joint Regular Meeting be scheduled for July 8, 1985, at 5 30 p.m. PARKS & RECREATIONS COMMITTEE The Minutes of May 6, 1985, were submitted. CRIME PREVENTION COMMITTEE CC-85-212 Motion by Mayor Pro Tem Matteson, Second by Councilwoman Pfennighausen, ALL AYES, to appoint Ronald J Wright to fill the unexpired term of John Lemay, to expire 6/30/86. EMERGENCY OPERATIONS COMMITTEE James Hodder, Vice Chairman (1) Advised the Committee discussed operational considerations, security and safety matters for Bldg. 3, and the Civic Center generator at the June 20 meeting, (2) The Committee is holding extra workshop meetings for the first draft of the City's Emergency Operation Plan, (3) On behalf of the Committee, thanked Councilwoman Pfennighausen for her assistance. Mayor Grant commended Mr Hodder for his outstanding, thorough presentations CITY ENGINEER REPORT City Engineer Kicak reported on a discussion that date with Phil Wagner regarding Wilden Pump's buffer zone requirements, requested Council authorize the City Attorney to review all previous actions and advise both parties of their responsibilities and obligations Page 6 - 6/27/85 ld� CC-85-213 Motion by Councilman Petta, Second by Mayor Pro Tem Matteson, ALL AYES, to authorize the City Attorney to review the actions relative to Wilden Pump and Engineering's buffer zone requirements to determine what can legally be done to resolve the existing problem. CITY MANAGER REPORT (1) A Memo For The Record dated June 18, 1985, Subject "Business Venture by Modern Materials in Grand Terrace," was provided, (2) City Manager Armstead reported on a League of California Cities sponsored Hazardous Waste Conference in Sacramento, June 19-20, attended by him and the City Attorney, (3) Will attend a Cities/County meeting in Fontana the next day, negotiations will be continued regarding the County's policy on interest from Propriatary Funds. CITY COUNCIL REPORTS SCE Park Site Lease - Councilman Evans felt there is an apparent need for additiona pa-rV land and advised that SCE may lease approximately 10 acres to the City. In order to provide available funding for the anticipated SCE 10-acre site, Motion by Councilman Evans, Second by Councilwoman Pfennighausen, to rescind Motion No. CC-85-154 at the June 16, 1985 meeting regarding Parks Project Account 4445 Line Item 602 in the amount of $4,000, which was appropriated for the upgrade of ballfield facilities at Terrace View Elementary School, that Line Items 702 be modified rescinding that share of the $2,500 appropriated for picnic tables and barbeques, with the budget appropriation for Terrace Hills Community Park being retained. Councilwoman Pfennighausen questioned and Community Services Director Anstine advised it was the Parks & Recreation Committee's intent to utilize Line Item 702 funding to install picnic tables and barbecues at Terrace View Elementary School, concrete slabs are questionable. Mayor Pro Tem Matteson felt the Motion is premature, recommended waiting until it is certain the City will acquire the land and knows the estimated costs, then Council should determine whether the City can provide funding. Councilman Petta concurred additional land is needed, however, favored keeping the Park Projects Budget as previously approved, feeling present sites should continue to be developed. Councilwoman Pfennighausen indicated she is certain SCE intends to lease a 10-acre park site to the City contingent on the City providing a plan for its development. Councilman Evans felt funding should be expended on a site that can be developed into a complete park atmosphere. City Manager Armstead recommended deferring action to allow Staff time to prepare a report and have an SCE representative present. CC-85-214 Mayor Pro Tem Matteson called for the question. Motion by Mayor Grant, Second by Councilwoman Pfennighausen, ALL AYES, to overrule the Call for the Question. Page 7 - 6/27/85 Mayor Grant indicated support for the expenditure of these funds for the SCE land, however, concurred Staff should prepare a report on the matter. Councilwoman Pfennighausen recommended an SCE representative also be present. The Motion by Councilman Evans failed 2-3, with Mayor Grant, Mayor Pro Tem Matteson, and Councilman Petta voting NOE. Councilman Petta - (1) Red Curb Extension, Barton Road Fronting Azure Hills Sevent Day Adventist Church - following Councilman Petta s recommendation, C5uncil aut-5—or—izieU the red curbing on the south side of Barton Road fronting the Seventh Day Adventist Church be extended to the driveways east and west. (2) Councilman Petta stated he feels the stop sign at Holly and Arliss Drive is not justified, noted opposing correspondence received by Council, stated he also has been advised of a petition signed by 42 residents voicing objection. Mayor Grant noted the Arliss Drive curve creates a blind spot, felt, with Councilwoman Pfennighausen indicating concurrence, the stop sign is justified to save lives. (3) Recommended Staff research procedures of other cities and the School Board and prepare a report for Council consideration relative to minimizing lengthy, irrelevant conversation on the part of individuals, including Council, in an effort to shorten the meetings and reduce their costs. Mayor Grant, with Councilwoman Pfennighausen concurring, favored not imposing time limits, Mayor Grant felt any limitations should also apply to Council and the Chair. Mayor Pro Tem Matteson felt everyone should be allowed to speak, however, concurred with Councilman Petta, feeling presentations should be organized, not too lengthy, and they should speak on present issues. There was a consensus that no action be taken relative to this matter. (4) Recommended, with Council concurrence, presenting an award to Griffin Homes in appreciation of their park land donation. Councilwoman Pfennighausen (1) Noted Staff was directed at the May 28 meeting to furnisFinformation relative to ensuring repairs of street failures caused by Riverside Highland Water Company's street cuts, there has since been a waterline failure on Brentwood, cited major problems at Mt. Vernon and Deberry and Preston south of Barton Road. Proposed directing the City Attorney to initiate action to require Riverside highland Water Company to file a bond with the City for repair of all its street cuts and that major excavations be inspected before allowing them to be closed. Councilman Petta felt Staff should first seek voluntary cooperation since it is a mutual water company and any added costs would be reflected in the cost of the water. Councilwoman Pfennighausen objected since previous efforts failed, she questioned and was advised the City would be jointly liable for any accident resulting from street failures. Councilman Petta volunteered, and Council voiced no objection, to meet with the Water Company Councilwoman Pfennighausen felt that whatever is agreed upon should be backed up legally. Page 8 - 6/27/85 (2) Referenced a letter Council received from Mary E. Lawrence, 11845 Kingston, requesting the Council adopt an ordinance restricting the parking of RV's and large vehicles from view of the street and voicing objection to nonoperable vehicles parked on the streets, the stop sign at Holly Street and Arliss Drive, more apartment complexes, and a shopping mall. Councilwoman Pfennishausen recommended Staff advising Ms. Lawrence of the Parking Ordinance. Mayor Grant (1) As an alternate, represented the cities at an LAFC meeting, 2) Advised of a letter to the City Manager dated June 17, 1985 from Doug Erway, Senior Citizens Coordinator, requesting a representative from the City Engineer's Office attend their next meeting regarding the lack of sidewalks on Barton Road and Michigan Avenue, , (3) A response was received by the City Manager from Doug Erway, Senior Citizens Coordinator, dated June 17, 1985, advising the Senior Citizens recommend the Community Center be renamed "City of Grand Terrace Community/Senior Center." Mayor Grant recommended investigating that matter; (4) Hosted a meeting of San Bernardino County Mayors in the Community Meeting Room June 11, it was the consensus that the cities should participate in the Job Training Partnership Act program. Recessed at 9 02 p.m. and reconvened at 9 16 p.m. with all members present. Closed Session - The meeting recessed to Closed Session at 9 16 p.m. with t e City Manager and the City Attorney in attendance. Reconvened at 10 13 p.m. with all members present. Mayor Grant advise t e Closed Session pertained to potential litigation and personnel matters with no action taken. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AMENDING THE GRAND TERRACE MUNICIPAL CODE, CHAPTER 2.16, DEALING WITH THE CITY OF GRAND TERRACE PLANNING COMMISSION (First Reading) City Attorney Hopkins read the title of the Ordinance, advised Staff was directed to prepare an ordinance to reduce the membership of the Planning Commission from the current nine members to seven, subsequent to the May 9 second reading of a proposed Ordinance that would have immediately reduced that membership on its effective date, Council requested another ordinance be prepared for consideration that would allow that reduction through attrition as of June 14, 1986, with some term expirations adjusted to stagger the terms of office. As suggested by the City Clerk, an alternate proposed ordinance (Ordinance "B") was provided that would establish the terms to expire on November 30, which would comply with the Council elections currently held in November and allow newly -elected councilmembers to participate in the selection of new Commissioners. Mayor Grant opened and closed the meeting to public participation, with no testimony given. Page 9 - 6/27/85 CC-85-215 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to waive full reading of the Alternate "A" Ordinance, carried 3-2, with Councilwoman Pfennighausen and Councilman Evans voting NOE The City Attorney read Ordinance "A" in its entirety reflecting terms to expire June 14, 1986 and 1988. CC-85-216 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to adopt first reading of the Alternate "A" Ordinance, with Public Hearing and Second Reading scheduled for July 11, 1985, carried 3-2, with Councilman Evans and Councilwoman Pfennighausen voting NOE. BARTON ROAD RECONSTRUCTION BID AWARD (GTB-85-12) City Engineer Kicak advised three bids were received, with a low bid of $529,982.00 submitted by Fontana Paving, the Engineer's estimate is $542,819.00. $450,000.00 is available for the Project and Staff is pursuing additional FAU funding. Would recommend awarding the Contract to the lowest bidder, however, recommended postponing the award until the total amount of available funding is known. CIVIC CENTER BIKE RACK INSTALLATION Community Services Director Anstine advised, pursuant to Council direction, he investigated and found only two feasible locations for a bike rack installation immediately adjacent to the Civic Center - (1) within an existing parking stall south of the Civic Center, (2) on the west side of the Civic Center immediately adjacent to the sidewalk, which would require an additional cost of $500 00 to relocate the irrigation system, installation of a 14 foot concrete slab, and removal of the existing sod. He gave a slide presentation of five possible locations, recommended installation at the site immediately adjacent to the Civic Center on the west side, acquiring the single side, 8-bike Model 708 bike rack and special appropriation of $725 00 Eric Pulsifer, 981 West Street, Colton, Colton Courier Reporter, concurred with the recommended location for better security. Councilman Petta voiced concern for the congestion that would be created at the west location, recommended the parking stall on the south side since it would be away from sidewalks. CC-85-217 Motion by Mayor Pro Tem Matteson, Second by Councilwoman Pfennighausen, to authorize installation of a bicycle rack at the site immediately adjacent to the Civic Center on the west side, to authorize acquisition of the Model No. 708 Bike Rack, and to approve a special appropriation in the amount of $725.00 to cover installation, carried 4-1, with Councilman Petta voting NOE. Page 10 - 6/27/85 40 0 FY 1984-85 BUDGET ADJUSTMENTS Finance Director Schwab advised budget adjustments for FY 1984-85 are needed to either cover costs of activities approved by Council without an appropriation or to increase appropriations in areas where activity levels have exceeded projections, advised justifications are outlined in the Staff Report dated 6/24/85, Subject "Year End Budget Adjustments." CC-85-218 Following clarifications, Motion by Mayor Pro Tem Matteson, Second by Councilwoman Pfennighausen, ALL AYES, to approve the following additional appropriations Page 11 - 6/27/85 $12,000 in Line Item 10-190-210 from General Fund Balance, 15,780 10-410-256 , 134500 10-160-250 , 565 17-920-250 Traffic Safety Fund Balance, 2,788 10-170-250 General Fund Balance, 61974 10-370-255 , 2,928 10-594-600 , 3,787 10-610-255 , Adjourned at 10 45 p.m. to an Adjourned Joint Regular Meeting to be held with the Planning Commission July 8, 1985, at 5 30 p.m. Respectfully submitted, Deputy City C r k APPROVED Mayor fi o� ' - DATE `- TA IeO T gAA� C R A ITEM ( ) COUNCIL ITEM (X) MEETING DATE 7-11-85 AGENDA ITEM NO. SUBJECT Resolution Designating Posting Location for Public Noticpq FUNDING REQUIRED X NO FUNDING REQUIRED 13 The City is legally required to post all public notices in three designated locations within the City. The three locations presently are (1) Civic Center, (2) Grand Terrace Pharmacy, and (3) Terrace Hills Community Park. The City's bulletin board at the park was recently destroyed by fire. Staff does not intend to replace that bulletin board. The Library has agreed to allow us to post the notices if the City will provide the bulletin board. The estimated cost for this is $100.00. Fund are available in Council's Special Departmental Expense, Item No. 10-110-220, leaving a balance of $700 in that account. STAFF RECOMMENDS THAT COUNCIL ADOPT ATTACHED RESOLUTION ME T PENDING CITY RESOLUTION NO. 85- COUNCIL APPROVAL A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, RESCINDING RESOLUTION NO. 83-24 AND AMENDING THE DESIGNATED LOCATIONS FOR POSTING PUBLIC DOCUMENTS REQUIRED TO BE PUBLISHED OR POSTED. THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS SECTION 1. Rescission - Resolution No. 83-24 is hereby rescinded in its entirety. SECTION 2. Legal Requirement - All Ordinances, Resolutions, Notices, and Public Ducuments required by law to be published or posted shall be posted in at least three (3) public places within the City of Grand Terrace in accordance with the provisions of Section 36933 of the Government Code. SECTION 3. Posting Places - That said posting shall be in the following three (3) ocations (a) City Hall, (b) Grand Terrace branch of the Colton Post Office, and (c) Grand Terrace Branch Library. ADOPTED this 11th day of July, 1985 ATTEST City Clerk of the City of GrandMayor of the City of GrandTerrace Terrace and of the City Council and of the City Council thereof. thereof. I, Myrna Erway, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the day of , 1985, by the following vote AYES NOES ABSENT ABSTAIN Approved as to form ity Clerk ity Attorney STA,,-'F REPOR 150 Date- 7/3/85 C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE. July 11,1985 AGENDA ITEM NO. if A 0) SUBJECT: Planning Commission Stipends FUNDING REQUIRED NO FUNDING REQUIRED XX The City Council has authorized payment of fifty dollars per month to each Planning Commission member. Payments to members of city commissions are customarily granted on a per meeting basis. If this procedure was followed, compensation to the commissioners would be twenty-five dollars per meeting with a maximum of fifty dollars per month. S Staff Recommends Council Indicate to staff the manner to which stipends will be paid, by month or by meeting attendance. DATE T c'S` C R A ITEM ( ) COUNCIL ITEM (X) MEETING DATE 7-11-85 AGENDA ITEM NO. SA SUBJECT Ordinance Reducing the Number of Planning Commissioners FUNDING REQUIRED NO FUNDING REQUIRED X Council approved first reading of this ordinance on June 27, which will reduce the number of Planning Commissioners from nine to seven, with terms to expire June 14, 1986 and 1988. STAFF RECOMMENDS THAT COUNCIL (1) CONDUCT PUBLIC HEARING (2) MOTION TO WAIVE FULL READING OF THE ORDINANCE (3) MOTION TO ADOPT THE ORDINANCE'BY TITLE ONLY 29- tio -NDING My ORDINANCE NO. COUNCIL APPROVAL AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AMENDING THE GRAND TERRACE MUNICIPAL CODE, CHAPTER 2.16, DEALING WITH THE CITY OF GRAND TERRACE PLANNING COMMISSION. FOLLOWS THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY ORDAIN AS follows Section 1. Amendment - Chapter 2.16 is hereby amended to read as "Chapter 2.16 Sections 2.16.010 Planning Agency-- Establishment. 2.16.020 Composition --Terms. 2.16.030 Removal 2.16.040 Chairman and Vice Chairman. 2.16.010 Planning Agency --Establishment. Pursuant to Government Code Section 651UU, the Gity Council establishes a Planning Commission and designates the Planning Commission as the Planning Agency of the City. 2 16.020 Composition --Terms. The Planning Commission shall be composed of seven mem ers appointed by t e City Council. Four members' terms shall expire on 6/14/8 6, and three members' terms shall expire on 6/14/8 8. Thereafter, all terms of members shall be four years. 2.16.030 Removal. All members of the Planning Commission shall serve at the p easure o t e City Council and may be removed at any time, with or without cause. 2.16.040 Chairman and Vice Chairman. The Planning Commission, at its first meeting next following June 14th of each year, shall select one of its members to serve as Chairman and one of its members to serve as Vice Chairman." Section 2. Interim Membership - Until a vacancy next occurs on the Planning Commission or as of dune 14,1986, whichever date first occurs, the current Planning Commissioners shall continue to serve on the Planning Commission. Thereafter, the City Council shall, by appointment and by designation of terms of office, provide for membership in accordance with Section 2.16.020 hereof. Section 3. Effective Date - This Ordinance shall be in full force and effect at 12.01 a.m. on the st ay after its adoption. Section 4. Posting - The City Clerk shall cause this Ordinance to be posted in three (3) puMc-places designated for such purpose by the City Council. 4 Section 5. First read at a regular meeting of the city Council of said City held on the day of , 1985 , and finally adopted and ordered posted at a regular meeting of said City Council on the day of , 1985. ATTEST City Clerk of the City of Gran Terrace and of the City Council thereof Mayor of the City of Gran errace and of the City Council thereof. I, Myrna Erway, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Ordinance was adopted at a regular meeting of the City Council of the City of Grand Terrace held on the day of , 1985, by the following vote AYES NOES ABSENT ABSTAIN Approved as to form City ttorney City Clerk - 2 - U uty 0, T 12.10.1018A SAW REPORT* 5A4 R A ITEM ( ) COUNCIL ITEM (xx) MEETING DATE- July 11, 1985 GENOA ITEM NO. UBJECT: Award of Contract for the Reconstruction of Barton Road GTB 85-12 JNDING REQJIR-ED xx ) FUNDING REQUIRED On June 24, 1985, the Bids were opened for the Reconstruction of Barton Road from Mt. Vernon Avenue to the Northeasterly City Limits There were eleven (11) contractors who purchased Bid Documents, however, there were only three (3) contractors that submitted bids and the results were as follows CONTRACTOR AMOUNT 1. Fontana Paving, Inc. $549,982.00 • P.O. Box 847 Fontana, CA 92335 2 Riverside Construction Company $612,113 65 111 N Main Street Riverside, CA 92501 3 E.L. Yeager $663,030 00 P.O. Box 87 Riverside, CA 92502 The Construction Estimate for this project was $536,200, which did not include construction contingencies or construction engineering and administration In order to have this project totally funded using FAU Funds (86.22% of total project costs), it is recommended that the City Council authorize Staff to pursue additional FAU Regional Funds that are currently available If approved, the new budget should read as follows - PROPOSED BUDGET . Construction Amount - $549,982.00 Contingencies - $ 54,998.00 Construction Engineering & - $ 44,360 00 Administration • Total $649,340.00 Approved FAU Allocation - $474,195.00 City would request Additional FAU Funds - $ 85,666 00 STAFF REPORT CITY COUNCIL July 11, 1985 Barton Road GTB 85-12 12.10.1018A PROPOSED BUDGET (Continued) Proposed total FAU Allocation - SB 821 Grants - Local Match required - TOTAL BUDGET $559,861.00 $ 57,500.00 $ 31,979 00 - $649,340.00 If CalTrans does not approve the City's request for additional FAU Funds, then the City must make up the difference using it's Article 8 Streets & Roads Allocations. The Article 8 Streets & Roads Funds are currently available and the award of Contract should not be contingent upon the availability of additional FAU Funds. STAFF RECOMMENDS THAT THE CITY COUNCIL- 1 AUTHORIZE STAFF TO PURSUE ADDITIONAL FAU FUNDS. 2. AWARD THE CONSTRUCTION CONTRACT TO FONTANA PAVING, INC. IN THE AMOUNT OF •$549,982.00, FOR THE RECONSTRUCTION OF BARTON ROAD FROM MT VERNON AVENUE TO THE NORTHEASTERLY CITY LIMITS. (GTB 85-12) JK/lh AGREEMENT BARTON ROAD RECONSTRUCTION CONTRACT NO GTC PROJECT (BID #GTB 85-12 ) This AGREEMENT, made and entered into this day of , 19_ by and between the CITY OF GRAND TERRACE hereinafter called "CITY", and , hereinafter called "CONTRACTOR" WITNESSETH, that the parties hereto do mutually agree as follows ARTICLE I For and in consideration of the payments and agreements hereinafter mentioned to be made and performed by said City, said Contractor agrees with said City to perform and complete in a workmanlike manner all work required under the Bidding Schedule of said City's Special Provisions entitled in accordance with the specifications and Drawings therefor, to furnish at his own expense all labor, materials, equipment, tools, and services necessary therefor, except such materials, equipment, and services as may be stipulated in said Specifications to be furnished by said City, and to do everything required by this Agreement and the said specifications and Drawings ARTICLE II For furnishing all said labor, materials, equipment, tools, and services, furnishing and removing all plant, temporary structures, tools, and equipment, and doing everything required by this Agreement and the said specifications and Drawings, also for all loss and damage arising out of the nature of the work aforesaid, or from the action of the elements, or from any unforeseen difficulties which may rise during the prosecution of the work until its acceptance by said City, and for all risks of every description connected with the work, also for all expenses resulting from the suspension or discontinuance of work, except as in the said specifications are expressly stipulated to be borne by said City, and for completing the work in accordane with the requirements of said Specifications and Drawings, said City will pay and said Contractor shall receive, in full compensation therefor, the amount of $ as named in the above -mentioned Bidding Schedule ARTICLE III The City hereby employs said Contractor to perform the work according to the terms of this Agreement for the above -mentioned amount, and agrees in the said Specifications, and the said parties for themselves, their heirs, executors, administrators successors, and assigns, do hereby agree to the full performance of the covenants herein contained. ARTICLE IV The Notice Inviting Bids, Instructions to Bidders, Proposal, Information required of Bidder, Specifications, Drawings, and all addenda issued by the City with the respect to the foregoing prior to the opening of bids, are hereby incorporated in and made part of this Agreement F-1 ARTICLE V 4551 Assignment by contractor to City of rights under federal law arising from purchaser under public works contract In entering into a public works contract or a subcontract to supply goods, services or materials pursuant to a public works contract, the contractor or subcontractor offers and agrees to assign to the City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U S C Sec 15) or under the Cartwright Act (Chapter 2 commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code, arising from purchases of goods, services, or materials pursuant to the public works contract or the subcontract This assignment shall be made and become effective at the time the City tenders final payment to the contractor without further acknowledgement by the parties ARTICLE VI The contractor agrees to commence work pursuant to this contract within ten calendar days from the execution hereof, and to diligently prosecute the same to completion within 60 working days from the date of commencement of work ARTICLE VII The Contractor shall supply the City with a Certificate eviaencing liability insurance policy or policies which shall provide the coverage set forth in the Special Provisions ARTICLE VIII Securities may be substituted by the Contractor for monies witheld as a retention by the City to insure the performance of the work described herein At the request and expense of the Contractor, securities equivalent to the amount witheld shall be deposited with the City or with a state or federally chartered bank as the escrow agent, who shall pay such monies to the Contractor upon satisfactory completion of the Contract Securities eligible for investment under this section shall include those listed in Section 16430 of the Government Code or bank or savings and loan certificates of deposit The Contractor shall be the beneficial owner of any securities substituted for money witheld and shall receive any interest thereon ARTICLE IX Should the city bring any legal or equitable action for the purpose of protecting or enforcing its rights under this Agreement, the City shall recover, in addition to all other relief, its reasonable attorney's fees and court costs to be fixed by the Court ARTICLE X The Contractor hereby agrees that he will not proceed with any F — 2 Extra Work unless he has been authorized in writing to do so by the Engineer prior to the commencement of said Extra Work. ARTICLE XI The parties do for themselves, their heirs, executors, administrators, successors, and assigns agree to the full performance of all the provisions herein contained The Contractor may not, either voluntarily or by action of law, assign any obligation assumed by the Contractor hereunder without prior written consent of the City ARTICLE XII The Contractor shall indemnify and save harmless the City from all losses and all claims, demands, payments, suits, actions, recoveries, and judgments of every nature and description brought or recovered against them by reason of any act or ommissiop of said Contractor and his agents or employees in the execution of the work or in making or failing to make payments therefor, or in guarding the same ARTICLE XIII The improvement contemplated in the performance of this contract is a FA improvement over which the State of California shall excercise general supervision The State of California therefore shall have the right to assume full and direct control over this contract whenever the State of California, at its sole discretion, shall determine that its responsibility to the United States so requires In such cases, the State Contract Act will govern IN WITNESS WHEREOF, the parties hereto have caused this contract to be executed the day and year first above written ATTEST City Clerk Approved as to form CITY ATTORNEY "CITY" CITY OF GRAND TERRACE A Municipal Corporation By Mayor Date "CONTRACTOR" By (Title) Date Contractors's License No F-3 DATE �C TA it leu T C R A ITEM ( ) COUNCIL ITEM ( MEETING DATE 7-11-85 AGENDA ITEM NO SUBJECT Amendment to Municipal Code Relating to Use Permits FUNDING REQUIRED NO FUNDING REQUIRED X As directed by Council, attached is a resolution of intention and a proposed ordinance to initiate an amendment to Section 18.66.050 of the Municipal Code. The section as presently written (copy attached) authorizes the applicant only to appeal Planning Commission decisions on use permits. The proposed amendment will bring the City's Code into compliance by also authorizing property owners within 300 feet of the boundary of property being considered for a conditional use permit to also file appeals. Chapter 18.81 of the Municipal Code outlines the process for amendments, which includes adopting the resolution of intention and forwarding the proposed amendment to the Planning Commission for consideration prior to Council action. STAFF RECOMMENDS THAT COUNCIL. ADOPT THE ATTACHED RESOLUTION ME r RESOLUTION NO. 85- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, INITIATING AN AMENDMENT TO THE CITY OF GRAND TERRACE MUNICIPAL CODE, SECTION 18.66.050, DEALING WITH APPEALS TO THE CITY COUNCIL OF USE PERMIT DECISIONS OF THE PLANNING COMMISSION NOW, THEREFORE, the City Council of the City of Grand Terrace does hereby RESOLVE, DETERMINE AND ORDER as follows: Section 1. That an amendment to the City of Grand Terrace Municipal Code Section 18.66.050 is hereby initiated. Section 2. That the proposed Ordinance of Amendment is attached hereto and incorporated herein as Exhibit "A" hereto. Section 3. That the City Clerk, City Manager and Planning Director are hereby directed to transmit a copy of this Resolution, including Exhibit "A" to the Grand Terrace Planning Commission for their action pursuant to the Grand Terrace Municipal Code Chapter 18.81. ADOPTED this day of ATTEST: City Clerk of the City of Grand Terrace and of the City Council thereof. 1985. Mayor of the City of Grand Terrace and of the City Council thereof h ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AMENDING THE CITY OF GRAND TERRACE'S MUNICIPAL CODE, CHAPTER 18 66, SECTION 18 66 050, DEALING WITH APPEALS TO THE CITY COUNCIL OF PLANNING COMMISSION DECISIONS RELATIVE TO USE PERMITS NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY ORDAIN AS FOLLOWS. Section 1 Section 18.66 050 (A) is hereby amended to read as follows. "A. The decision of the Planning Commission shall be final unless appealed in writing to the City Council by the applicant or by any owner of affected property which is located within three hundred feet of the property for which the Use Permit was requested, within ten calendar days from the date of the Planning Commission's decision. The letter of appeal shall be accompanied by a processing fee The letter shall by filed with the City Clerk's Office." Section 2. Effective Date. This Ordinance shall be in full force and effect at 12.01 A.M. on the 31st day after its adoption. Section 3 Posting. The City Clerk shall cause this Ordinance to be posted in three (3) public places designated for such purpose by the City Council. Section 4. First read at a regular meeting of the City Council of said City held on the day of , 1985, an finally adopted and ordered posted at a regular meeting of said City Council on the day of 1985. - - --~� - - 18.1;6.050--18.66.060 A. The proposed use will not be (1) detrimental to the general health, safety, morals, comfort or general welfare of the persons residing or working within the neighborhood of the proposed use or within the city; or (2) in3urious to property or improvements in the neighborhood or within the city; and B. The proposed use will adopted General Plan; and C. Conditions necessary section, including guarantees with conditions, are made part (Ord. 57 §2(21.040), 1982) be consistent with the latest to secure the purposes of this and evidence of compliance of the use permit approval. 18.66.050 Appeal to city council. A. The decision of the planning commission shall be final unless appealed in writing to the city council by the applicant within ten cal- endar days. The letter of.appeal shall be accompanied by a processing fee. The letter shall be filed with the city clerk's office. B. A city council member may appeal the decision of the planning commission in writing within ten calendar days. The letter shall be filed with the city clerk's office. C. The city council shall set a date for public hear- ing and notices mailed as required. Notices shall also be given to the applicant, the planning commission and the ap- pellant. The planning commission shall submit a report and meeting minutes to the city council, setting forth the rea- sons for action taken by the commission. D. The city council shall make its own determination as to whether the proposed use meets the standards outlined in Section 18.66.040 and may approve, modify or disapprove the decision of -the planning commission. Any significant modification of the use permit -,=not previously considered by the planning commission during its 'hearing -,,_may be, but is not required to be, referred to the planning commission -for report and recommendation. The planning commission shall a " not hold a public hearing on the proposed modification. Failure to report upon the proposed modification within for- ty days, or such longer period as the council may designate, shall be deemed an approval of the proposed modification. (Ord. 57 §2(21.050), 1982) 18.66.060 Building permit issuance. No building per- mit s = be issued in any case where a use permit is re- quired by the terms of this title until ten days after the granting of such use permit by the planning commission, or after granting of such use permit by the city council in the event of appeal, and then only in accordance with the terms and conditions of the use permit granted. (Ord. 57 §2(21- .060), 1982) 567