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09/12/1985CITY OF GRAND TERRACE REGULAR COUNCIL MEETING AGENDA CITv COUNCIL CHAMBERS SEPTEMBER 12, 1985 GRAND TERRACE CIVIC CENTER 5 30 P.M 22795 Barton Road * Call to Order * Invocation - Pastor Phil Goodge, Azure Hills Seventh-Day Adventist Church * Pledge of Allegiance * Roll Call CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approve 8/22/85 Minutes 2 Approval of Check Register No. 091285 (Also listed as Council Agenda No 2A) ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL 1. Items to Add/Delete 2 CONSENT CALENDAR The following Consent Calendar items are expected to be routine & non -controversial. They will be acted upon by the Council at one time without discussion Any Council Member, Staff Member or Citizen may request removal of an item from the Consent Calendar for discussion Staff Recommendations Approve Approve A. Approve Check Register No 091285 Approve B. Ratify 9/12/85 CRA Action Approve C Approve 8/22/85 Minutes Approve D A RESOLUTION OF THE CITY COUNCIL OF THE CITY Adopt OF GRAND TERRACE, CA, SUPPORTING SENATE BILL 719 (ALQUIST) PERTAINING TO RAIL SAFETY E. A RESOLUTION OF THE CITY COUNCIL OF THE CITY Adopt OF GRAND TERRACE, CA, SUPPORTING SB 75 (FORAN) & PROPOSING LEAGUE OF CALIF CITIES INITIATE A STATEWIDE BALLOT INITIATIVE REGARDING JOINT & SEVERAL LIABILITY Council Action FROM INFORMATION DESK THAN'' h_ r_-- - -. - - .__ - 1 V COUNCIL AGENDA 9/12/85 - Page 2 of 3 Staff Recommendations F A RESOLUTION OF THE CITY COUNCIL OF THE CITY Adopt OF GRAND TERRACE, CA, SUPPORTING SB 300 (FOR N) PERTAINING TO TRANSPORTATION FINANCING G. A RESOLUTION OF THE CITY COUNCIL OF THE CITY Adopt OF GRAND TERRACE, CA, SUPPORTING ASSEMBLY CONSTITUTIONAL AMENDMENT 32 (MC CLINTOCK) DEALING WITH PUBLIC EMPLOYEE STRIKES. H. Authorize Mayor to Execute the City -County Approve Delegate Agency Agreement (GTC85-21) with the County of San Bernardino for Community Block Grants for Fiscal Years 1985-86, 1986-87, and 1987-88 I. Approve appropriation for Installation & Approve Purchase of 3 additional Microphones for Council Chamber Staff Table in the amount of $1,776, to be funded from General Fund Bal. 3. PUBLIC PARTICIPATION 4 ORAL REPORTS A. Planning Commission B. Parks & Recreation Committee C. Historical & Cultural Activities Committee D Crime Prevention Committee E. Emergency Operations Committee F. Economic Development Adhoc Committee G. Police Chief H. Fire Chief I. City Engineer J. City Attorney K. City Manager (1) Accent on Youth Report (2) School Impaction Fees L City Council (1) Council Meeting Dates - October, November & December (2) Commemorative Plaque for Myrna Erway Council Action 41 COUNCIL AGENDA 9/12/85 - Page 3 of 3 15. PUBLIC HEARING - 7 30 P.M. A Tentative Tract Map No. 13050/Specific Plan 85-10 Staff Recommendations Council Action (1) A RESOLUTION OF THE CITY COUNCIL OF THE Adopt CITY OF GRAND TERRACE, CA, APPROVING TENTATIVE TRACT 13050/SPECIFIC PLAN NO. 85-10 AND MAKING OTHER DETERMINATIONS. 6 OLD BUSINESS A. Planning Services 7. NEW BUSINESS A. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY Adopt OF GRAND TERRACE, CA, APPROVING ZONE CHANGE AMENDMENT, IN COMPLIANCE WITH THE GENERAL PLAN UPDATE OF APRIL 26, 1984, FROM R-R TO R-3 (AREA 10). (First Reading) B. A RESOLUTION OF THE CITY COUNCIL OF THE CITYI Adopt OF GRAND TERRACE, CA, (Personnel Rules) C. Nuisance Abatement - 22149 Van Buren ADJOURN THE NEXT REGULAR CRA/CITY COUNCIL MEETINGS WILL BE HELD THURSDAY, SEPTEMBER 26, 1985, AT 5 30 P M AGENDA ITEM REQUESTS FOR THE 9/26/85 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY 12 00 NOON ON 9/18/85. AD1NG CRA APPROY4 If«- CRA AGE►VDA ITEM NO. / CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY REGULAR MEETING - AUGUST 22, 1985 The regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on August 22, 1985 , at 5 31 p.m. PRESENT Hugh J. Grant, Chairman Byron Matteson, Vice Chairman Tony Petta Barbara Pfennighausen Dennis L. Evans Seth Armstead, Executive Director Thomas J. Schwab, Treasurer John Harper, City Attorney Ilene�Dughman, Acting Secretary ABSENT Ivan Hopkins, City Attorney APPROVAL OF MINUTES (8/8/85) Motion by Councilwoman Pfennighausen, Second by Mayor Pro Tem CRA-85-44 Matteson, ALL AYES, to approve the Minutes of August 8, 1985, as presented. Motion carries, 3-2, with Councilman Evans and Mayor Grant abstaining. APPROVAL OF CHECK REGISTER NO. 082285 Motion by Mayor Pro Tem Matteson, Second by Barbara Pfennighausen, ALL CRA-85-45 AYES, to approve Check Register No. 082285, as presented. Adjourned at 5 35 p.m. The next Regular Meeting will be held September- 12, 1985, at 5 30 p.m. Respectfully submitted, secretary APPROVED airman Page 1 - CRA - 8/22/85 The Check Register will not be available until Tues, Sept. 10 CITY OF GRAND TERRACE COUNCIL MINUTES REGULAR MEETING - AUGUST 22, 1985 PENDING MY COUNCIL APPROVAL Cb'U'Ndt_AG`ENDA ITEM 9 '1� C S EP 12 1985 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on August 22, 1985, at 5 35 p.m. PRESENT Hugh J. Grant, Mayor Byron Matteson, Mayor Pro Tempore Tony Petta, Councilman Barbara Pfennighausen, Councilwoman Dennis L. Evans, Councilman Seth Armstead, City Manager John Harper, City Attorney Joe Kicak, City Engineer/Planning Director Ilene Dughman, Acting City Clerk ABSENT Ivan Hopkins, City Attorney The meeting was opened with invocation by Pastor Dave Jacobs, Grand Terrace Christian Fellowship Church, followed by the Pledge of Allegiance, led by Barbara Pfennighausen. ITEMS ADDED TO AGENDA - 7 - Closed Session. CONSENT CALENDAR - Item 2A (Check Register No. 082285) was removed from t e Consent Calendar for discussion. CC-85-253 Motion by Councilwoman Pfennighausen, Second By Mayor Pro Tem Matteson, ALL AYES, to approve the following Consent Calendar Items B. Ratify 8/22/85 CRA Action, C. Approve 8/8/85 Minutes, D. Authorize Mayor Grant, Mayor Pro Tem Matteson, Councilman Petta, City Manager Armstead, and Finance Director Schwab to attend League of California Cities Annual Conference in San Francisco, October 6-9, 1985, E Increase Funds in Line Item No. 10-110-220, Council Special Departmental Expense, from $800.00 to $2,260 00 with the Appropriation from General Fund Balance to purchase 15 City Plaques, F. Authorize $25 00 Expenditure from Line Item No. 10-110-220, Council Special Departmental Expense, for 1/2-Page Ad in Grand Terrace Woman's Club 1985-86, Page 1 - 8/22/85 r-, G. Waive $150.00 Security Deposit Fee for Grand Terrace Woman's Club Use of Community Meeting Room. CHECK REGISTER NO. 082285 - Following clarification of final payment o De Armond Construction, law enforcement overtime costs, and traffic signal maintenance fee, Warrants #14920, 14940, and 14945, CC-85-254 respectively, Motion by Councilman Evans, Second by Mayor Grant, ALL AYES, to approve Check Register No. 082285, as presented. PUBLIC PARTICIPATION - Dean Carlton, 12197 Country Club Lane, Grand Terrace, in behal the Friends of the Library, requested waiver of $5.00 hourly fee for use of community meeting room due to the burden it places on the group. Following discussion relative to the importance of the community CC-85-255 service provided by the organization, Motion by Councilman Petta, Second by Mayor Grant, ALL AYES, to approve waiver of $5.00 fee for the Friends of the Library meetings. Friends of the Library/Accent on Youth Contribution - Dean Carlton, representing the Friends of the L brary, requeste guidelines regarding use of a $500.00 contribution for purchaseing children's books, sent anonymously by postal money order from Los Angeles, questioning origination and intent of fund. Councilwoman Pfennighausen related history of fund, originally contributed to Accent on Youth, of which she was a committee member, felt it was within the intent of contribution to purchase children's books Councilman Petta suggested staff review legal ramifications and Tom Schwab, Finance Director, was directed to research fund account and submit financial report at next meeting. Following discussion, Motion by Councilwoman Pfennighausen, Second by Mayor Pro Tem Matteson, to approve $500.00 expenditure for children's books. Mayor Grant, concurring with Councilman Petta, felt this a worthy expenditure, however, that legalities should be researched. Pending investigation of fund status, Mayor Pro Tem Matteson withdrew Second, therefore, Motion died for lack of Second. Susan Crawford, 22721 Minona Drive, read newspaper article on proposed egis an on in fight against State Mandated General Plans with regard to high density housing projects Relative to Grand Terrace, Ms. Crawford commented on proposed 17 Million Dollar, 945 unit apartment and condominium project, to be constructed over a 4-year period - total occupancy at completion estimated at 1606 people, encompassing 16% of total population, emphasized significant impact development project would have on City in relation to high density. Page 2 - 8/22/85 CC-85-256 Page 3 - 8/22/85 CRIME PREVENTION COMMITTEE REPORT - Susan Crawford, Chairwoman, reported on August own all meeting which included a presentation on "Fraud". Next meeting to be held on September 17, 1985 - group will continue to meet on 3rd Tuesday of every month in Council Chambers at 7 00 p.m., value of programs to the community was emphasized and participation encouraged. EMERGENCY OPERATIONS COMMITTEE REPORT - James Hodder, Vice -Chairman, reported on progress wit respect to reconfiguration of Emergency Operations Center Communications Building. With regard to possibility of merging present Emergency Operations Plan into the multi -hazard functional guidelines provided by the State Office of Emergency Services, Mr. Hodder requested a date from the Council to hold a workshop for presentation of proposed plan. Mayor Pro Tem Matteson requested tour of EOC facility and was advised that facility could accommodate a tour for entire Council. Following discussion, Council and Committee concurred on date of September 19, 1985 at 7 00 p.m. for joint public workshop session. POLICE CHIEF REPORT - With regard to requested surveillance of Arliss rive, Captain Bra ford, San Bernardino County Sheriff's Department, reported 15 1/2 hours spent monitoring area from approximately 7 00 a.m. through 7 00 p.m., average speed of 28 m.p.h. was clocked by radar. FIRE CHIEF REPORT - City Manager Armstead reported the dangerousness of fireworks as evidenced by the burning of the roof on La Paix, emphasized extra caution be taken this time of year due to dryness and advised October is the worst month for fires. CITY MANAGER REPORT - City Manager Armstead reported that he and Finance Director Schwab attended a conference for Treasurers and Finance Officers on August 21, 1985 at Highland Springs. Mr. Armstead along with Mayor Grant congratulated Mr. Schwab's superlative job reporting on analysis of earnings and expenditures and how pool financing and investment registers are utilized by the City. CITY COUNCIL REPORT Voting Delegates for League of California Cities Annual Conference, — October 6-9, 1985 Motion by Councilwoman Pfennighausen, Second by Councilman Petta, ALL AYES, to appoint Mayor Grant voting delegate and Mayor Pro Tem Matteson alternate Following discussion, Council concurred to schedule Planning Commission Training Session on September 28, 1985 in Council Chambers at 8 00 a m , agenda to be coordinated by City Attorney and Planning Director School Impaction Fees - Colton Unified School District - City Manager Armstead read Colton Joint Unified School Districts etter, dated J August 21, 1985, stating they are prepared to appear before Council or August 22, 1985 to request concurrence with Board of Education findings of overcrowded conditions in schools servicing Grand Terrace, however, agreed to forego such appearance until September 12, 1985 to enable staff further review of District's 1985 Declaration of Impaction and discussion with school board on Planning Commission's findings, providing assurance that no additional residential building permits be issued prior to September 12, 1985. CC-85-257 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to postpone School Impaction Hearing until September 12, 1985, and approve stipulation that any school impaction fees be retroactive from this date (August 22) for any building permits issued. City Attorney Harper suggested as a means of enforcing stipulation that developers sign an agreement to pay established school impaction fees, if imposed, as a contigency prior to issuance of building permits. Addison Covern, Attorney -at -Law, 1901 E. 4th Street, Suite 312, Santa Ana, representing Colton Unified School District, concurred with City Attorney Harper, however, felt that until required fees are paid, occupancy permits be retained by the City to preclude possible future collection problems. Mayor Pro Tem Matteson, with City Engineer Kicak concurring, foresaw no difficulties with the motion as it stands due to the fact there were no building request permits anticipated for time period in question Following discussion and clarification, Motion carried, 4-1, with Councilman Evans voting NOE. Mayor Pro Tem Matteson reported on receipt of "deep pockets" resolution from City of La Mesa and was advised by City Manager Armstead the City has not taken an official position on issue. CC-85-258 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES, to approve proposal to adopt a resolution supporting Resolution SB-75 (FORAN) similar to that provided by the City of La Mesa, regarding the elimination of joint liability for non -out-of-pocket damages. Councilwoman Pfennighausen reported the following (1) Regarding construction of alo—t-1—on-aT apartment units, advised that proposed legislation setting forth criteria on density bonus excludes Grand Terrace (2) Noted that Christmas decoration catalogs should be reviewed for purchase determination. Following discussion, Council concurred that Staff would make final decision on decorations Mayor Grant reported the following (1) Thanked Community Services erector nstine for sending correspondence to Viking Investment Properties. Responding to Mayor Grant relative to paper problem, City Page 4 - 8/22/85 Manager Armstead advised situation was recurrent, requiring continual follow-up by staff. Mayor Pro Tem Matteson suggested code enforcement of problem areas such as Arliss Drive next to Greg's Market. Councilwoman Pfennighausen reported on Clean Community Systems' letters and pictures mailed to all Grand Terrace businesses as a possible means to remedy paper problem, however, supported enforcement by fine or penalty as a last resort, (2) Inland Valley Regional Economic Development Consortion meeting scheduled for August 27, 3-5 p.m. in Council Chambers, invited participation by all interested in economic development, (3) Associated Marketing Services meeting of British Industry to be held in Hong Kong, Tokyo, Munich, Amsterdam and London for the purpose of generating business from overseas. STREET SWEEPING - PARKING CITATIONS Community Services Director Anstine reported on the following Staff Report alternatives to proposed street sweeping changes (1) Continue with the current program, no changes, (2) Erect additional signs. Such a program would cost approximately $130 00 per sign. If Council desired to erect signs on every block this would cost approximately $325,000.00. If Council desired to place a sign at the entrance of every street, and a few additional signs placed periodically along collector and arterial streets, this would cost approximately $26,000, (3) Eliminate Ordinance 63. Once or twice a year, staff can include reminders requesting voluntary cooperation in the utility billing. If Council took this course of action, whether temporary or permanent, staff does have the means to monitor and evaluate the amount of dirt and debris removed by the sweeper. Staff currently is able to ascertain this information by utilizing the dump receipts. C-85-259 Motion by Councilwoman Pfennighausen, Second by Mayor Pro Tem Matteson, to approve alternative #3, eliminating Ordinance 63. Councilwoman Pfennighausen, with Mayor Pro Tem Matteson concurring, commented on ineffectivenes of issuing street sweeping citations and the need for utilization of code enforcement in other areas. Councilman Petta, with Mayor Grant concurring, cited importance of street sweeping for a clean community and felt the issuance of citations an effective means to accomplish goal. Motion carried, 3-2, with Mayor Grant and Councilman Petta voting NOE. STREET SWEEPING CONTRACT (GTC 85-20) CC-85-260 Following discussion relative to change of ownership from IPS to Houston Sweeping, Motion by Mayor Pro Tem Matteson, Second by Councilwoman Pfennighausen, ALL AYES, to approve and authorize Mayor to execute a contract between the City of Grand Terrace and Houston Sweeping for Contract Street Sweeping Services (GTC 85-20), to expire June 30, 1985 Page 5 - 8/22/85 Recessed at 7 06 p m. and reconvened at 7 28, all present with the except on of Councilman Petta who arrived at 7 29 p.m. CONDITIONAL USE PERMIT/SPECIFIC PLAN 85-11 - USA PROPERTIES FUND, LTD. RESOLUTION 85-11 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, APPROVING CONDITIONAL USE PERMIT/SPECIFIC PLAN 85-11 AND MAKING OTHER DETERMINATIONS (USA PROPERTIES) Planning Director Kicak advised Planning Commission adopted Resolution recommending Council approve Conditional Use Permit/Specific Plan 85-11 relative to the proposed development project by USA Properties of 138 units between Mt. Vernon and Canal Street. Mayor Grant opened Public Hearing. Max Williams, 1525 W. 13th Street, Upland, Project Architect for USA Properties Fund, reported on site plan revisions made in conformance with conceptual Master Plan. USA Properties agreed to reduce factor to 12 3/4 units per acre plus 3 additional for senior citizens and concurred with all other conditions set forth by Planning Commission. Mr Williams advised that plan is sufficiently flexible to set aside units for senior citizens clustered around ameneties relating to specific needs and ultimately tying into adjoining developments. Mr. Kahlon, USA Properties Developer, gave assurance of builder's intent to hold and manage completed project. Sanford Collins, Planning Commissioner, emphasized importance of concentrating on landscaping for full enhancement of community development project. Mayor Grant closed Public Hearing. CC-85-261A Motion by Mayor Pro Tem Matteson, Second by Mayor Grant, to adopt Resolution No. 85-11, with the stipulation that density factor be reduced to reflect 12 3/4 units per acre plus an additional 3 unit bonus allocated for senior citizens Councilman Evans suggested, from an aesthetic point of view, raised berms along with heavy growth as a more attractive alternative to the block effect. Mayor Grant clarified intent of motion was to include rod iron with block wall, not precluding additional landscaping alternatives as agreed upon by Council. CC-85-261B Motion by Councilman Petta, Second by Mayor Pro Tem Matteson, to amend Motion No. CC-85-261A to include stipulation that wall around main arteries, Mt. Vernon and Canal Street, be partially constructed with rod iron as specified by the Planning Director and understood by the Planning Commission and Council. Motion No. CC-85-261B to amend Motion No CC-85-261A carried, ALL AYES Page 6 - 8/22/85 Motion No. CC-85-261A, as amended by Motion No. CC-85-261B, carried, ALL AYES. ORDINANCE NO. 91 - AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, ADOPTING UNIFORM BUILDING CODES FOR THE CITY OF GRAND TERRACE City Attorney Harper read title of Ordinance. City Engineer Kicak advised that codes pertaining to building, plumbing, fire, etc. are revised every three years and are not enforceable until specifically adopted by the governing body. Mayor Grant opened and closed Public Hearing with no testimony given. CC-85-262 Following discussion, Motion by Mayor Pro Tem Matteson, Second by Councilwoman Pfennighausen, ALL AYES, to waive full reading and to adopt Ordinance No. 91 by title only. ORDINANCE NO. 92 - AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, AMENDING GRAND TERRACE MUNICIPAL CODE, CHAPTER 10.08, DEALING WITH ESTABLISHMENT OF SPEED LIMITS FOR VARIOUS STREETS_ IN THE CITY OF GRAND TERRACE. City Attorney Harper read title of Ordinance. City Engineer Kicak reported on Council's 8-8-85 approval of Resolution No. 85-14 amended to lower speed limit from 35 m.p.h to 25 m.p.h. on Palm Avenue from Honey Hills to Barton Road, warranted by the high density of area, advised proposed Urgency Ordinance No. 92 reflects that change accordingly. Mayor Grant opened Public Hearing. Angela Reeve, 22822 Palm Avenue, voiced support of reduced speed limit for Palm Avenue and requested strict enforcement thereof. Susan Crawford, 22721 Minona Drive, supported either maintaining or reducing speed limit, but suggested the following as possible deterrents to speed violators (1) Posting of "speed enforced by radar" signs, (2) Higher visibility of Traffic Control Officer, (3) Consideration given to contracting for additional manpower. Roy Nix, 12173 Country Club Lane, supported 35 m.p.h. as a reasonable speed limit for Palm Avenue, felt issue is enforcement of existing speed limits. Dave Jones, 12880 Fremontia, concurred with above observations and suggested greater utilization of Volunteer Reserve Units for more effective Code enforcement Page 7 - 8/22/85 Captain Bradford, San Bernardino County Sheriff's Department, assured that the Traffic Enforcement Ordinance, once adopted, will be enforced by radar, along with greater utilization of Volunteer Reserve Units CC-85-263 Motion by Councilwoman Pfennighausen, Second by Mayor Pro Tem Matteson, ALL AYES, to waive full reading and to adopt Ordinance No. 92 by title only. ORDINANCE NO. 93 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, ADOPTING POLICIES AND PROCEDURES FOR THE PURCHASING OF SUPPLIES AND EQUIPMENT BY THE CITY OF GRAND TERRACE. (Second Reading) City Attorney Harper read the title of the Ordinance. Following clarification by Finance Director Schwab on affected CC-85-264 purchasing policies and procedures, Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES, to waive full reading and to adopt second reading of Ordinance No. 93 by title only. PUBLIC PARTICIPATION (CONT'D) Barbara Bias, 22664 Eaton Drive, invited members of the Council and other City officials, in behalf of the Chamber of Commerce, to participate in Chili Cook -Off on Saturday, September 21, 1985. Ed O'Neil, 22608 Minona Drive, reported on Inland Empire Cancer Board meeting relative to Lung Cancer and smoking, suggested Grand Terrace, under leadership of the City Council, participate in the "Great American Smoke -Out" on November 21, 1985, including establishing a non-smoking clinic. Mr O'Neil will submit a proposed resolution for Council's consideration at September 12 meeting and act as coordinator between American Cancer Society and Council. MASTER PLAN, AREAS 10, 11, & 12 Planning Director Kicak submitted report and supplement thereto on Assessment District proposed by Al Trevino including petition signed by 5 property owners representing 49% of the area. The two major requirements relative to formation of the Assessment District as proposed are (1) The City use all Capital Improvement Fees generated by the Project to retire bonds and finance all engineering fees and other costs associated with formation thereof. (2) If formation cannot be accomplished, City will be liable for expenses incurred. Mr Kicak further advised of letter received from Gordon T. Curtis, Chairman of the Property Committee of Southern California Conference of the United Church of Christ in Claremont, expressing adamant opposition to participating in the formation of an Assessment District. Mayor Pro Tem Matteson, with Councilmembers Petta and Pfennighausen in concurrence, voiced nonsupport of proposal due to abovementioned conditional requirements Page 8 - 8/22/85 CC-85-265 Motion by Mayor Pro Tem Matteson, Second By Councilman Petta, ALL AYES, to reject Mr. Trevino's proposal as presented. Sanford Collins, Planning Commissioner, voiced support of Assessment District, however, concurred with Council's observations regarding conditions set forth by Mr. Trevino's proposal. RED CURB -11959 ARLISS DRIVE Councilwoman Pfennighausen, with Mayor Pro Tem Matteson and Councilman Evans in concurrence, felt redlining curb was not an effective means of remedying situation and could possibly cause further conflict Councilman Petta, with Mayor Grant concurring, voiced support of issue from the standpoint of promoting peace. Following discussion and clarification, Motion by Mayor Grant, Second by Councilman Petta, to redline curb situated in front of 11959 Arliss Drive. Motion failed, 3-2, with Mayor Grant and Councilman Petta voting AYE. Closed Session - Council recessed to Closed Session at 9 00 p.m. with Community Services Director Anstine, City Attorney Harper, and City Manager Armstead in attendance. Reconvened at 9 28 p.m. with all members present. Mayor Grant announced the purpose of the Closed Session was to confer with the City Attorney on potential litigation and advised that no action was taken. ADJOURNED at 9 29 p.m. The next regular meeting will be held September 12, 1985, at 5 30 p m Respectfully submitted, City Clerk APPROVED Mayor Page 9 - 8/22/85 J T .90 Date 9/6/85 C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: 9/12/85 AGENDA ITEM NO. SUBJECT: SB 719 (Alquist) Pertaining to Rail Safety FUNDING IS REQUIRED NO FUNDING IS REQUIRED XX This item was requested to be placed on the Agenda by a Councilmember. Staff Recommends Council - Adopt Resolution supporting SB 719 (Alquist) ID 1 PENDMG *CFCY CIOUNCIL APPROVAL RESOLUTION NO. 85- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, SUPPORTING SENATE BILL 719 (ALQUIST) PERTAINING TO RAIL SAFETY. WHEREAS, the nation's railroads are engaged in an all-out public relation campaign to convince the American people that cabooses are obsolete with such claims that devices developed to augment crews' observations and attendance can be used as a replacement, regardless of train length, and WHEREAS, the devices are unreliable, none as yet alerts a crew when a train's own weight has caused damage to tracks and roadbeds, and in absence of a caboose crew to inspect the train, failure of these devices to detect hazardous conditions has led to numerous documented instances of life -threatening situations, and WHEREAS, over 100,000 rail cars loaded with hazardous materials are hauled on California's railroads each year in trains as much as two miles in length, and WHEREAS, California's share of rail cars ladened with hazardous materials has doubled in the past five years, while accidents and spills involving these cars have quadrupled, and WHEREAS, such incidents endanger the general public who live or travel in proximity to railroads, adjacent private property and public facilities, sensitive habitat areas, as well as railroad employees, and WHEREAS, this City Council desires to reduce hazards associated with derailments, toxic leaks and spills, right-of-way fires, and grade crossing accidents, NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grand Terrace does hereby support Senate Bill 719 (Alquist), which would require cabooses on all trains carrying hazardous materials and on any train exceeding 1500 feet in length BE IT FURTHER RESOLVED that a certified copy of this Resolution be sent to Senator Alfred E. Alquist. ADOPTED this 12th day of September, 1985 ATTEST City Clerk of the City of Grand Mayor of the City of Grand Terrace Terrace and of the City Council and of the City Council thereof. thereof. '121 L1TH STREET SUITE 502 *„ SACRA�IENTO CALIFORNIA 95814 (916) 4412051 August 9, 1985 United I G (lim) F_tan, Director 1 P lone~ M81149,99ABfim Asst Director U/IIO/I CALIFORNIA STATE LEGISLATIVE BOARD AFL CIO To: California City Councils From: J. L. (Jim) Evans, State Legislative Director Re: SUPPORT FOR SB 719 (Alquist), Pertaining to Rail Safety Rail safety, particularly where shipment of hazardous materials is involved, is a real concern to local officials throughout the state because, unsafe railroad operations are a threat to public safety, as well as a drain upon the resources of police, fire, and sheriff departments which are required to respond to railroad emergencies within their jurisdictions. We have learned through experience that the timely detection of un- safe conditions can avert a disastrous situation or greatly reduce the damage where prevention is not possible. We have also learned that crew members stationed in a caboose at the rear of a train can observe both the train and tracks from specially designed windows, and can initiate emergency responses to conditions which cannot be detected by crew members in the locomotive as much as two miles away at the front of the train. Because of the importance of occupied cabooses in safe railroad operations, Senator Alfred Alquist has introduced legislation re- quiring them on all trains carrying hazardous materials, as well as on any train exceeding 1500 feet in length The legislation is intended to remedy hazards associated witn derailments, toxic leaks and spills, right-of-way fires, and grade crossing accidents. SB 719 is supported by city councils and county boar's of supervisors, as well as emergency response departments and enviro=,enzal groups throughout the state. Why? The answer is simple. Despite the claims of the railroads which are making an all-cuz� effort zo kill the bill on the grounds that the use of cabooses is best left to "collective bargaining", the use of cabooses is a matter of PUBLIC SAFETY, and in no way affects the crew size in a letter to city state, the railroads caboose legislation, councils and boards or supervisors throughout the have claimed that no other states have enacted which is simply not the case. Lfike V Anderson Chairman J Glenn Yates Secretary Dacid R DiSalvo 1st Vice Chairmar Dorse Dixon and Vice Chairman Charles Clara 3rd Vice Chairman Roger E Willeford Alternate Director & Bu, Repre%entatme Alfredo Miranda Alternate Bus Representati.e California City Councils August 91 1985 Page 2 Five other states, including Oregon, have enacted caboose requirements, and their right to do so has been upheld in federal court. A news clipping summarizing that decision is enclosed for your review. We urge your city to 3oin with the other cities which have already adopted resolutions by endorsing SB 719, and we hope that the informa- tional materials enclosed will assist in your consideration. If you have any questions, please contact use or Senator Alquist's office (916/445-9740). Your community's safety may depend on it. Ver sincer y, Jim) Evans ?ate Legislative Director JLE/cls enclosures iwDrasxa iai on mannea c- ,gooses is upheld in By Tom Ineck A Nebraska law that requires manned, radio -equipped cabooses on all freight trains of 1000 feet or longer is justifiable to protect the public interest, Chief U S Distract Judge Warren Urbom has ruled. The 55-page decision issued Friday is Urbom's response to a lawsuit filed last year by Burlington Northern The rail road contended that the statute, LB179, which became effective in August 19A Is pre-empted by federal regulation, ex- ceeds the police power of the state, dis- criminates against interstate com- merce, unreasonably burdens interstate - ruling by federal judge commerce and Interferes with the rail road s right to contract with its employ- ees. In answering each of BN's charges, Urbom cited numerous federal court decisions and safety acts that support the Legislature's authority to regulate intrastate transportation for the public safety 1970 taw cited Under a provision of the Railroad Safety Act of 1M a state "may adopt or continue in force any law, Wile, regula tion, order or standard relating to rail- road safety until such time as the Secre- L 1 IJ"L#J So LOZ N A L� MAI 11) 1985 tary (of 'transportation) has adopted a rule regulation, order or standard covering the subject matter of such state requirement,' Urbom wrote The purpose of the Nebraska caboose law is to remedy hazards associated with train derailments, right of %a) fires, and highway rail crossing acci- dents," Urbom wrote "There is ample evidence in the record to find that each of these three threats to public safety occurs to Nebraska with some degree of regulant) " BN had contended that electronic monitoring systems could detect failed equipment, fires and other safety threats without a manned caboose Urbom acknowledged that "there is much less need now for a manned ca- boose' because failed -equipment deter tors have been developed, but he con- cluded there is ample evidence that a crew member at the end of a train may see a safety threat that the electronic detectors cannot see "The state has shown that detectors are fallible, that in the past they have failed to detect problems that the ca- boose crew was able to discover before they could lead to derailments, and that the retention of manned cabooses plays a real role in the detection of equipment defects before they can cause derail- ments," Urbom wrote Attorney Craig WiUstnick, who repre- sented the state, said Monday of Ur- bom's decision "The system worke(L" The core of the decision, he said, is that "the Legislature did not have to play Russian roulette' with whether new technology could provide a safe rail sys- tem The safety of the citizens of Ne- braska may best be served as a b) product of negotiations between the rail- road and its employees, but that is not guaranteed," Wittstruck said. In October 198Z rail companies and the United Transportation Union agreed that 29 percent of cabooses on mainline freight trains could be eliminated Wittstnick said Urbom's detailed rul- ing may affect similar litigation in other states. "I was surprised it was that long," he said, "but I think that under scores the importance of this case " CITY OF ROSEVILLE ft A4, 316 VERNON STREET • ROSEVILLE CALIFORNIA 9567E I PHONE (916) 783-9151 August 12, 1985 TO CALIFORNIA CITY COUNCILS FROM HARRY CRABS, JR., MAYOR, CITY OF ROSEVILLE RE SUPPORT FOR SB 719 (ALQUIST) PERTAINING TO RAIL SAFETY Placer County and the City of Roseville have passed resolutions supporting the passage of SB 719, introduced by Senator Alquist, requiring occupied cabooses on all trains in excess of 1,500 feet in length or carrying hazardous materials This legislation is intended to minimize hazards associated with derailments, toxic leaks and spills, right-of-way fires, grade crossing accidents, etc. We have taken this action to protect the safety of not only our own community but, also, the safety of all Californians Many other city councils, county boards of supervisors, as well as emergency response departments and environmental groups have also endorsed this bill We ask that you and your council protect the safety of all Californians by passing similar resolutions and sending them to Senator Alfred E Alauist of State Capitol, Room 5100, Sacramento, California 95814 Your community's safety may depend on it es P�iRRY CRABI3; JR. , MAYOR CITY OF ROSEVILLE, CALIFOR1;IA Not Printed at C_t�'s Expense T Date 9/5/85 C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: 9/12/85 AGENDA ITEM NO. 2 ,E SUBJECT: SUPPORT OF SB 75 (FORAM) AND PROPOSING THE LEAGUE OF CALIFORNIA CITIES INITIATE A STATEWIDE BALLOT INITIATIVE REGARDING JOINT & SEVERAL LIABILITY. FUNDING IS REQUIRED NO FUNDING IS REQUIRED XX Council approved, at the August 22 meeting, a resolution be prepared similar to that of the City of LaMesa. Staff Recommends Council ADOPT THE ATTACHED RESOLUTION. ID 0 PENDING CFCY COUNCIL APPROVAL. RESOLUTION NO. 85- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, SUPPORTING SENATE BILL 75 (FORAN) AND PROPOSING THE LEAGUE OF CALIFORNIA CITIES INITIATE A STATEWIDE BALLOT INITIATIVE REGARDING JOINT AND SEVERAL LIABILITY. WHEREAS, the Joint and Several Liability Rule has had a profoundly negative effect on local government, and WHEREAS, the dramatic financial strain on cities is being borne by all taxpayers, and WHEREAS, special interest groups have a vested interest ,n defeating any legislation proposed to relieve the "Deep Pockets" syndrome, and WHEREAS, insurance premiums have escalated to a point where local government often cannot afford to purchase the necessary coverage, and WHEREAS, the City of Grand Terrace adopted resolutions supporting SB 500 (Beverly) and SB 575 (Foran), previously introduced as a means of equitable relief for the "Deep Pockets" problems, which have both been defeated in Committee, NOW, THEREFORE, the City Council of the City of Grand Terrace hereby resolves as follows SECTION 1. That the City of Grand Terrace supports SB 75, which would eliminate joint liability for non -out-of-pocket damages while leaving the doctrine unchanged for out-of-pocket damages. SECTION 2. That the League of California Cities initiate a Statewide ballot initiative based on SB 75. SECTION 3. That local government officials throughout California be urged to actively support this legislation and that the League solicit support from groups such as, but not limited to, the Chamber of Commerce, the California Medical Association, the Association for California Tort Reform, and the American Insurance Industry, as well as the general population, urging them to support this legislation aimed at relieving the financial strain imposed not only on local government, but also on taxpayers as well. ADOPTED this 12th day of September, 1985 ATTEST - City Clerk of the City of Grand Mayor of the City of Grand Terrace Terrace and of the City Council and of the City Council thereof. thereof. I, Ilene Dughman, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the day of , 1985, by the following vote AYES NOES ABSENT ABSTAIN City Clerk Approved as to form City Attorney FRED NAGEL MAYOR August 15, 1985 Mayor and Members of the City Council INFORMATIC FURNISHED TO At the August 13, 1985 meeting, the La Mesa City Council unanimously approved the attached resolution asking the League of California Cities to initiate a statewide ballot initiative for relief of the joint -several liability rule We, like you, are deeply concerned about the financial strain being placed on local government as a result of the "deep pockets" judgments being rendered in California. The present system of total liability for all defendants in civil tort judgments, regardless of responsibility, has resulted in public agencies becoming a target for inclusion in civil suits due to their ability to pay out of public funds We believe statewide support is both critical and essential in order to convince the legislature that joint liability relief is a necessity. Therefore, on behalf of the La Mesa City Council, I urge you to adopt a resolution supporting a statewide ballot initiative for relief of joint -several liability and forward the resolution to the League immediately Thank you for your assistance and support. Sincere y, 7 lvt ed Nagel ayor FN AM Attachment RL-1,EII/ED li lJ E-", nf �rlr ADMINISTRATION BUILDING 8130 ALLISON AVENUE P 0 BOX 937 LA MESA CALIFORNIA 92041-0314 / (619) 463-6611 RESOLUTION PROPOSING THE LEAGUE OF CALIFORNIA CITIES INITIATE A STATEWIDE BALLOT INITIATIVE REGARDING JOINT AND SEVERAL LIABILITY Source Fred F Nagel, Jr. - Mayor, City of La Mesa WHEREAS, the joint and several liability rule has had a profoundly negative effect on local government, and WHEREAS, the dramatic financial strain on cities is being borne by all taxpayers, and WHEREAS, special interest groups have a vested interest in defeating any legislation proposed to relieve the "deep pockets" syndrome, and WHEREAS, insurance premiums have escalated to a point where local government often cannot afford to purchase the necessary coverage, and WHEREAS, SB 500 and SB 575, previously introduced as a means of equitable relief for the "deep pockets" problems, have both been defeated in Committee, now therefore be it RESOLVED, by the General Assembly of the League of California Cities assembled in Annual Conference in San Francisco, October 8, 1985, that the League initiate a statewide ballot initiative based on SB 500 (Beverly) and SB 575 (Foran/Beverly), and be it further RESOLVED, that local government officials throughout California be urged to actively support this legislation and that the League solicit support from groups such as, but not limited to, the Chamber of Commerce, the California Medical Association, the Association for California Tort Reform, and the American Insurance Industry, as well as the general population, urging them to support this legislation aimed at relieving the financial strain imposed not only on local government, but also on taxpayers as well -T, iT SM Date 9/6/85 C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: 9/12/85 AGENDA ITEM NO. 2 F SUBJECT: SB 300 (Foran) Pertaining to Transportation Financing FUNDING IS REQUIRED NO FUNDING IS REQUIRED X A SB 300 is a Bill designed to redistribute current gas tax revenues. The Bill does not impose any new taxes but shifts some of the money currently being used for transportation to cities and counties for use on streets and roads. The City of Grand Terrace receives such a minimal amount of gas tax monies that any major project requires many years accumulation. Any attempt to increase our share of the gas tax pie should be supported by this City Staff Recommends Council Adopt Resolution supporting SB 300 (Foran). TS id r � n PENDING Mi, RESOLUTION NO 85- COUNCIL APPROVAI A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, SUPPORTING SENATE BILL 300 (FORAN) PERTAINING TO TRANSPORTATION FINANCING. WHEREAS, false and misleading information was circulated to some cities claiming SB 300 posed a tax increase and should be opposed, and WHEREAS, it is plainly evident money in SB 300 is existing State money to be distributed to cities and counties for street and road repair, and there would be no new tax or tax increase, and WHEREAS, the City Council of the City of Grand Terrace agrees it is better to fund transportation through a dedicated source of revenues such as a gas tax, but feels SB 300 would help address an undeniable problem of local streets and roads, NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grand Terrace does hereby support SB 300, and directs appropriate copies of this Resolution be sent to the members of the Assembly Ways and Means Committee. ADOPTED this 12th day of September, 1985. ATTEST City Clerk of the City of G—r-a-n-J Mayor of the City of Gran errace Terrace and of the City Council and of the City Council thereof. thereof. I, Ilene Dughman, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the day of , 1985, by the following vote AYES NOES ABSENT ABSTAIN Approved as to form City er TA ; CART Date 9/6/85 C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: 9/12/85 AGENDA ITEM NO. 2 6 SUBJECT: ACA 32 (McClintock) pertaining to Public Employee Strikes FUNDING IS REQUIRED NO FUNDING IS REQUIRED This item was requested to be placed on the Agenda by a Councilmember. Staff Recommends Council Adopt Resolution supporting ACA 32 (Mc Clintock) ID PENDING tfi'f RESOLUTION N0. 85- COUNCIL APPROVAL A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, SUPPORTING ASSEMBLY CONSTITUTIONAL AMENDMENT 32 (MC CLINTOCK) DEALING WITH PUBLIC EMPLOYEE STRIKES. WHEREAS, public employee strikes have been legalized by a California Supreme Court decision, which could jeopardize vital services provided by all public jurisdictions, and WHEREAS, Assembly Constitutional Amendment 32 (ACA 32) would declare public employee strikes illegal, and specific rules for discharge or reinstatement of workers would be set forth, NOW, THEREFORE, the City Council of the City of Grand Terrace does hereby resolve its support for ACA 32 and directs appropriate copies of this Resolution be sent to the Assembly Public Employees and Retirement Committee. ADOPTED this 12th day of September, 1985. ATTEST: City Clerk of the City of Grand Mayor of the City of Grand Terrace Terrace and of the City Council and of the City Council thereof. thereof. I, Ilene Dughman, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the day of , 1985, by the following vote AYES NOES ABSENT ABSTAIN City Clerk Approved as to form City Attorney FACT SHEET ON ACA 32 Assembly Constitutional Amendment 32 bans public employee strikes and is designed to reverse the misguided California Supreme Court decision in County Sanitation District No. 2 of Los Angeles Count V. Los Angeles County Employees Association, Local 660 (38 Cal. 3 564, 1985). Highlights of the amendment include: *** "Public employees shall not strike." *** A strike is defined as a work stoppage, slowdown, sick -in, or any other concerted refusal to work. *** Public employees include any state worker, any person working for a county, city, district, school district, authority, board, agency, commission, bureau, or any public agency of the state or of the University of California. *** An employee absent without leave for five consecutive days, or any 10 days during a calendar month, would be listed as an automatic resignation effective on the last day that employee reported to work. This applies whether the absence is voluntary or involuntary. The public agency may, if it chooses to, reinstate a public employee only after the employer provides a valid excuse for the absence. This section protects against wildcat strikes. *** A general amnesty for striking workers is prohibited. *** Any labor union that sanctions or promotes a public employee strike cannot represent those public employees for the following five years. *** And finally ACA 32 provides that any public agency, or any citizen harmed by an illegal strike, may seek damages from those striking employees as well as from the union. ACA 32 will most likely be heard sometime in August by the Assembly Public Employees and Retirement. Committee members are as follows: Dave Elder (D-Long Beach), Chairman Marian La Follette (R-Northridge), Vice Chairwoman Bill Bradley (R-Escondido) Dick Floyd (D-Gardena) Nolan Frizzelle (R-Fountain Valley) Teresa Hughes (D-Los Angeles) Bill Lancaster (R-Covina) Louis Papan (D-Daly City) Curtis Tucker (D-Inglewood) Each member may be reached by writing to State Capitol, Sacramento, CA 95814. ✓>ylease Reply to Sacramento Address ❑ State Capitol Sacramento 95814 phone (916) 445-7402 strict Office ❑ aseo Camarillo 350 N Lantana Street Suite 222 Camarillo, CA 93010 Telephone (805) 987.9797 ATSS 8 723-4530 Thousand Oaks (805) 499-7076 Ventura (805) 654-4530 Asslembig &Iffaruia lGegislaWrie THOMM McCLUMCK ASSEMBLYMAN, THIRTY-SIXTH DISTRICT ASSEMBLY REPUBLICAN WHIP FOR IMMEDIATE RELEASE MP_Y 23, 1985 Committees Ways & Means Revenue & Taxation Education Policy Research Subcommittees Subcommittee on Higher Education Ways & Means Subcommittee No 1 on Health and Welfare Ways & Means Subcommittee No 2 on Education CONTACT: JIM DUTRA 916/445-8364 STATEMENT BY TOM MCCLINTOCK on Prohibiting Public Employee Strikes Last week, the California Supreme Court extended to public employees the right to strike against the people of California. Indeed, the court hinted --- and Rose Bird flatly stated --- that hitherto illegal public employee strikes are now a constitutional right. The Assembly Republicans shall not permit this decision to stand and, therefore, I am submitting an Assembly Constitutional Amendment that would prohibit strikes by public employees. Great harm will come to the citizens of California if we fail to act. Justice Lucas, in dissent, was absolutely right: "Public strikes may devastate a city within a matter of days, or even 1� 0 hours." The Court has placed a loaded and cocked gun in the hand of every public employees union in the state and aimed it at the people of California. It is only a matter of time until that trigger is pulled. It should be clearly understood that a public employees strike is a far cry from a strike against a private employer. Strikes in the private sector are economic tools to bring financial pressure against the employer. A strike in the public sector has no financial effect on the public employer. A public sector strike is aimed directly at the public. Its effectiveness depends solely on inflicting sufficient pain, discomfort, inconvenience, or danger upon the general public to force them to exert political pressure on the government to settle with the strikers. Let that be realized: the people of California are the sole targets --- and the court just declared open season on them. And the cruel irony is that those who most depend on government will be the ones who are hurt the most. A sanitation strike could shut down the water and sewer system of an entire city. Indeed, this was exactly the case decided by the court, and it was only by the extraordi4ary exertions of the municipality that public disaster was averted. If EDD were to close its doors, support for hundreds of thousands of indigents would suddenly stop. A police strike would be devastating to a city in a matter of hours. ( 2 ,f The Court assures us that it will review these events on a "case by case" basis. Unfortunately, it does not advise us how to cope with the public suffering and individual personal harm that will be done to our constituents while the court is conducting its "case by case" review. To say that public employee unions have no recourse but to strike if negotiations fail is utter nonsense. The public employee has recourse to the ballot box to chose his employer. i No private"employee has the power to influence the selection of his employer. Nor does any private employee have civil service protection or Sob tenure. In fact, public employee unions have exerted their influence at every opportunity. In the last general election, public employee unions in this state contributed $1-1/2 million to state Cand local campaigns --- including $183,000 from CSEA alone. Two of the top ten non -partisan donors in that election were public employee unions. Public employee unions employ 35 full-time lobbyists in Sacramento alone to influence legislation affecting all aspects of employment rights and working conditions. To these weapons, the Supreme Court would extend a further power --- a power that no private union or any other segment of our society has ever been allowed --- the power to bring civil 0 M government to a standstill until their demands are met. 3 This foolishness must stop before somebody gets hurt. Who knows how many months --- or even weeks --- until the first government has been struck. My Assembly Constitutional Amendment declares public employees cannot strike. It defines a strike to include any work stoppage, slowdown, sick -in or other concerted refusal to perform assigned tasks. It specifically rejects the rationale used by the Chief Justice when she argues that the right to strike is a constitutionally protected liberty for public employees, and it rejects the notion that "the common law prohibition against all public employee strikes is no longer supportable." The amendment says any public employee off for five . consecutive days or ten days ion any month without excuse will be considered to have resigned. Any employee subjected to such discipline can, within 15 days, request reinstatement. That reinstatement would occur without salary unless the situation is unique and covered under separate code sections. 4 � d �^�� Y � r `y � Z� L ��t a'�1.,� T} .Gr•G! µ .,,�jIFN' �'� � t�r. _,.. August 23, 1985 , 12 316 /ST) REPOFvT C R A ITEM ( ) COUNCIL ITEM (xx ) MEETING DATE: September 12, 1985 AGENDA ITEM NO. SUBJECT: 1985-86 CDBG City -County Delegate Agency Agreement FUNDING REQUIRED NO FUNDING REQUIRED xx On August 23, 1984, the City Council approved the Cooperation Agreement for Community Development Block Grant Funds for Fiscal Year 1985-86, 1986-87, and 1987-88. Pursuant to Section 8 of said agreement, the attached Delegate Agency Agreements and their attachments are set forth to further implement the provisions of the Cooperation Agreement They specify the procedures, sequences, responsibilities and forms to be used to carry out CDBG activities according to Local, State, and Federal requirements The attached agreement is specifically subordinate and supplementary to and concurrent with the City/County Cooperation Agreement STAFF RECOMMENDS THAT THE CITY COUNCIL AUTHORIZE THE MAYOR TO EXECUTE THE CITY -COUNTY DELEGATE AGENCY AGREEMENT (GTC 85-21) WITH THE COUNTY FOR COMMUNITY DEVELOPMENT BLOCK GRANTS FOR FISCAL YEARS 1985-86, 1986-87, and 1987-88 JK/lh COUNTY OF SAN BERNARDINO CONTRACT TRANSMITTAL FUR CUUN JJt UNLT County Department Contract Number County Department Contract Representative Thomas R. Laurin Ph Exi 29 Contractors License Number N A Budget Unit No 020 Sub Object No 2230 Fund No 155 Job No N/A Amount of CJntrac I N/A Project Name 1985-86 CDBG City -County_ If contract has more than one payment or receipt complete the following Payments Estimate N/A Approximate Amount Each N.1A Delegate AgencyAgrPPmPHtR Contractor Thirteen Cooperating Cities Birth Date N/A Federal I D No or Social Security No N/A Contractor's Representative see attached list Address same Phone same Nature of Contract (Briefly describe the general terms of the contract) In compliance with requirements of Title I of the Housing and Community Development Act of 1974 as amended, the County consumated Cooperation Agreements with thirteen incorporated cities to qualify as an 'turban county" through mutual cooperation to undertake or assist in undertaking essential community development and housing activities This was accomplishe on September 24, 1984 when said Agreements were executed for joint participation in the CDBG program for Program Years 1985 through 1988. Pursuant to Section 8 of said Agreements, the attached Delegate Agency Agreements and their attachments are set forth to further implement the provisions of the Cooperation Agreements They specify the procedures, sequences, responsibilities and forms to be used to carry out CDBG activities according to local, State, and Federal requirements. The Delegate Agency Agreements are specifically subordinate and supplementary to and concurrent with the Cooperation Agreements (Attach this transmittal to all contracts not prepared on the Standard Contract form ) Accroved as o Legal Form County Counsel /{`! Date Reviewed as to Affirmative Action Date Reviewed `or Processing Agency Administrator/CAO Date COOPERATING CITY COMMUNITY DEVELOPMENT DEPARTMENT CONTACTS ADELANTO NEEDLES Ms Pat Chamberlaine Mr Vernon Bailey, City Manager City Manager City Hall City of Adelanto P 0 Box 887 11740 Barlett Avenue Needles, California 92363 Adelanto, California 92301 (619) 326-2113 (619) 246-8606 BARSTOW Mr Wayne Lamoreaux, City Manager City of Barstow 220 East Mountain View Barstow, California 92331 (619) 256-3531 COLTON Ms. Lisa Dickey Community Development Coordinator 650 N LaCadena Drive Colton, California 92324 370-5082 CHINO Mr. Earl Nelson, Director Community Development City of Chino 13219 Central Avenue P.O. Box 667 Chino, California 91710 (714) 627-7577 FONTANA Ms. Jennifer Blakely, Director Grants & Community Development City of Fontana 8353 Sierra Avenue P 0 Box 518 Fontana, California 92335 (714) 350-7688 Mr Randy Anstine, Director Community Services Department 22795 Barton Road Grand Terrace, California 92324 (714) 824-6621 (Alex Estrada - 825-3825) LOMA LINDA Mr Robert R Mitchell, City Manager City of Loma Linda 11132 Anderson Street P 0 Box 965 Loma Linda, California 92354 (714) 7962531 MONTCLAIR Mr Robert Clark, Director Community Development 5111 Benito Street Montclair, California 91763 (714) 626-8671 REDLANDS Mr Bill Schindler Community Development P 0 Box 280 Redlands, California (714) 789-7555 Director 92373 Mr Roger Purdie City Administrator 150 South Palm Avenue Rialto, California 92376 (714) 820-2535 i • 11.VO Mr Michael E Matlock Assistant City Manager 460 North Euclid Avenue P 0. Box 460 Upland, California 91786 (982-1352 VICTORVILLE Mr Scott Duncan Assistant City Manager 14343 Civic Drive Victorville, California (619) 245-3411 92392 COMMUNITY DEVELOPMENT BLOCK GRANT CITY -COUNTY DELEGATE AGENCY AGREEMENT For Fiscal Years 1985-86, 1986-87, 1987-88 This agreement is made and entered into this day of 1985, by and between the COUNTY OF SAN BERNARDINO hereinafter referred to as 'COUNTY", and the CITY OF GRAND TERRACE, a municipal corporation and a political subdivision of the State of California and located within the boundaries of San Bernardino County, hereinafter referred to as "CITY". WTTNESSETH WHEREAS, COUNTY has been designated an "urban county" by the United States Department of Housing and Urban Development, (hereinafter referred to as "HUD"), as that term is defined in Title I of the Housing and Community Development Act of 1974 as amended, and accordingly, COUNTY has developed a community development plan and program which is set forth in COUNTY's application for federal assistance under said Act, and, CITY and COUNTY have entered into a "Cooperation Agreement for Community Development Block Grant funds" to which this is a subordinate and supplementary agreement per Section 8 (Other Agreements) of said cooperation agreement executed by these parties, dated , 1985, and, WHEREAS, COUNTY administers a Community Development Block Grant (CDBG) program in thirteen cooperating cities and the unincorporated areas of San Bernardino County, and, WHEREAS, CITY has the management capability and can administer project implementation at a cost to the program less than that of the County, and, WHEREAS, CITY chooses to assume the responsibility of project implementation within their corporate limits on behalf of the COUNTY, and, WHEREAS, both COUNTY and CITY seek to coordinate their efforts to maximize utilization of personnel and resources and increase efficiency and economies in the planning and administration of the program hereinafter set forth, NOW, THEREFORE, IT IS UNDERSTOOD AND AGREED by and between the parties hereto as follows 1 This agreement is made pursuant to the provisions of Article 1, Chapter 5, Division 7, Title I of the Government Code of the State of California (commencing with Section 6500), relating to public agencies. The purpose of this agreement is to implement the provisions of the Cooperation Agreement in carrying out Community Development Block Grant activities which have been approved by COUNTY, for the CITY of GRAND TERRACE, specifically the project or projects described in Attachment "A" hereto The purpose will be accomplished in accordance with the requirements of the Act, its regulations and other federal, state and county laws and policies in the manner hereinafter set forth CITY shall not incur costs for projects prior to receipt of written confirmation from the County Department of Housing and Community Development (HCD) through an executed Request to Initiate Project/Activity (Attachment A) and Project/Activity Description (Attachment B) CITY agrees to implement Community Development activities as specified in Attachments A and B in the manner prescribed in the Delegate Agency Coordination Procedures (Attachment C), using the forms ana contract boilerplate or equivalents (Attachment D), and agrees to comply with all applicable local, county, state and federal regulations associated with implementation of Community Development Block Grant projects 2 This agreement shall become effective on the date given in the introduction above and shall continue in full force and effect during the program years, July 1, 1985 through June 30, 1988, covered by COUNTY's fiscal years 1985-88, consistent with the terms and conditions of any grant made in reliance hereon 3. CITY hereby adopts and agrees to comply with COUNTY's Community Development Plans for the term of this agreement COUNTY, as the grantee, and the cooperating cities agree herein to share as equal partners, the responsibility to comply with and/or implement the certifications of said plans including the administration and implementation of the Housing Assistance Plan, housing Opportunities Plan and all associated housing activities. CITY shall also adopt an appropriate resolution, consistent with Section 34209, California Health and Safety Code to allow without reservation, restitution, etc , the Section 8 program of Title II of the Housing and Community Development Act of 1974, to operate within CITY. 4. The Department of Housing and Community Development (HCD) as the COUNTY entity which has the responsibility for administering the COUNTY's Federal Community Development Block Grant contract, which is the source of funding for the projects listed in Attachment "A", is responsible for assuring that projects undertaken by CITY under this agreement comply with all federal regulations including, but not limited to, regulations pertaining to site selection, land acquisition, relocation, contracting procedures, etc Therefore, approval by HCD of all contracts entered into for the purpose of implementing this agreement is a condition precedent to payment under this agreement CITY agrees to submit all contracts to be entered into for the purpose of implementing this agreement to HCD for approval in advance of contracting unless CITY obtains from HCD a written waiver of the conditions of approval as to each contract 5 The total CITY project(s) allocation shall be received from the Federal Government by COUNTY under said Act and shall be deposited in a specified fund in the COUNTY's Treasury with an appropriate separate account provided for each CITY by Project Case Number HCD will disburse the funds to CITY on a cost reimbursement basis or on a prior agreed upon advance payment procedure Billing shall be accompanied by all pertinent source documentation to be presented to HCD by CITY on or about the first day of each month, allowing 15 days for payment on the part of HCD COUNTY shall be entitled to retain from such funds such amount as is calculated as the direct costs (including, but not limited to, salaries, benefits, mileage, 2 actual cost of materials, meals and other authorized expenses allowable under the Travel Code Section 13 0638 County of San Bernardino) incurred by COUNTY in implementing within CITY's jurisdiction, any projects described in Attachment "A" 6. COUNTY and CITY recognize that COUNTY, as the formal grantee of the CDBG, has full responsibility ana obligations to HUD for undertaking the CDBG Program and full authority in administering and allocating funds and that CITY will have no direct responsibilities or obligations to HUD under this agreement COUNTY shall assume the total responsibility for the removal of any Grant conditions imposed by the Grantor In particular, projects conditioned pending satisfactory completion of the National Environmental Policy Act (NEPA) procedures are the responsibility of COUNTY until formal notification by the Grantor of the removal of conditions. CITY shall, however, be bound to implement any specific mitigation measures utilized to achieve the removal of conditions and full compliance with NEPA regulations. In no instance will CITY incur costs to be charged to any project prior to notification by COUNTY of formal removal of conditions (release of funds). CITY shall assume the total responsibility for full compliance with the requirements of the California Environmental Quality Act and other pertinent state or local laws or ordinances. As concerns rights and responsibilities of COUNTY and CITY as to each other under this agreement, however, CITY shall have the right to elect to be responsible for carrying out all projects required by the Program or programs under this agreement. However, in implementing said projects, CITY must perform all services and activities in accordance with federal anc state statutory requirements and with the policy and procedures established by the Board of Supervisors and shall specifically conform to the following terms and conditions A. Upon COUNTY and CITY's mutual assent to this contract, CITY will designate a "Community Development Administrator" by filling in the name of said person in the space provided below The "Community Development Administrator" will function as the primary contact with COUNTY and will be responsible for informing CITY staff and administration as appropriate CITY may by written notification, change the Community Development Administrator CITY's Community Development Administrator for this agreement is Randall L Anstine TITLE Community Services Director ATTN Alex Estrada B For purposes of this agreement, CITY shall also designate a fiscal contact person by filling in the space provided below The fiscal contact person shall be responsible for billing, and fiscal procedures for the CDBG Program and will serve as the primary contact for technical fiscal matters CITY shall maintain complete separate fiscal accounts as to funds which come under its control or deposition pursuant to this agreement in such manner as to permit the reports 3 required by COUNTY to be prepared therefrom and to permit the tracing of funds to their final expenditure CITY will submit to HCD complete and detailed project descriptions, budgets, and expenses for each project that CITY implements with CDBG funds along with monthly reports of grant expenditures CITY may by written notification change the fiscal contact person. CITY's Fiscal Contact person for this agreement is Thomas J Schwab TITLE Finance Director C. CITY may, with the written concurrence of COUNTY, modify the funding levels of the approved projects described in Attachment "A" including the total removal of a project Project changes which are defined as substantial, so determined by the Director of HUD, after consultation with CITY, are subject to the specific requirements of the pertinent Community Development Plan and the current Block Grant regulations New activities are defined automatically as "substantial" and require submission of a Project Description, a Justification Statement and a revised budget Project modifications which involve a change of location or a net allocation change greater than 25 percent are subject to said requirements. It is understood and agreed to herein that reprogrammed funds are subject to consideration based on the specifics of the Community Development Plan and there is no assurance that the reprogrammed funds will be allocated to the cooperating CITY or the unincorporated target area from which the project change or cancellation generated the funds. CITY shall not incur costs for unapproved projects, or incur costs in excess of the approved project funding level, prior to receipt of written confirmation authorizing the expenditure D CITY is authorized by COUNTY to contract for all necessary services for completion of projects described in Attachment "A", provided that contracts are submitted to and approved by HCD in advance of contracting, or a written waiver of this condition is obtained as specified in Paragraph 4, page 3 CITY attorney is responsible for assuring and certifying the projects undertaken by those whom CITY has contracted for the performance of work in connection with any of the projects listed in Attachment "A" comply with the following regulations 1 Community Development Black Grant Regulations 2 Federal Management Circulars A-87 and A-102 3 Hatch Act 4 Davis -Bacon Act 5 Architectural Barriers Act of 1968 4 6 Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 7. National Floor Insurance Program 8 Clean Air Act. 9. Federal Water Pollution Control Act 10. National Environmental Policy Act 11. Archaeological and Historic Preservation Act of 1974 12. Civil Rights Act 13 Implementation Policy for CDBG-funded facilities, adopted by the Board of Supervisors on May 3, 1976. 14 Procedures for construction contracts. 15. Labor Standard Administration and Enforcement HUD Handbook 6500.3. 16. Section 3 regulations of the Housing and Urban Development Act of 1968 (Title 24, CFR 135) In the event that CITY's City Attorney is unable to review said contract(s) for compliance with the aforementioned regulations, CITY may allow County Counsel to review such contract(s) for compliance with said federal regulations and said contract)s) shall be deemed valid and binding as to the parties to the contract(s) upon certification of approval by County Counsel E. If CITY's 1985-88 Project Lists involves the implementation of such capital improvements as a proposed neighborhood facility, senior center, fire station, etc., CITY shall adhere to the Implementation Policy for CDBG funded facilities adopted by the COUNTY Board of Supervisors on May 3, 1976 F CITY may also enter into procurement contracts for professional services (consultant contracts) where necessary to complement the efficient and economic administration of the program, provided that contracts are submitted to and approved by HCD in advance of contracting or written waiver of this condition is obtained, as specified in Paragraph 4 The required procurement procedures are defined in Federal Management Circulars A-87 ana A-102 Appendix 0, Upon County Counsel or CITY Attorney's approval, the jurisdiction can proceed to negotiate to achieve final agreement, and execute a contract G CITY may also enter into construction contracts for the design and/or construction of CDBG funded facilities, provided that contracts are 5 submitted to and approved by HCD in advance of contracting, or written waiver of this condition is obtained, as specified in Paragraph 4 Procedures for CITY to follow, in bidding, awarding, and monitoring construction contracts, are covered in Attachments "C" and "0" H. 1 CITY shall be responsible for all aspects of the program or programs including, but not limited to, keeping and maintaining strict accountability of the total project funds received and expended pursuant to this agreement whether general, CDBG funds or other funds Attachment "D" contains a construction contract, boilerplate, blank' forms for use in complying with provisions of Attachment "C", and blank certified payroll, employee utilization, and employee interview forms 2 CITY will file with COUNTY a copy of its current Affirmative Action Plan as Attachment "E" to the executed copy of this contract Attachment "D" contains a model Affirmative Action Plan for CITY's reference 3 CITY and COUNTY will maintain the confidentiality of the identity of individual citizen applicants and recipients of the Senior Home Repair Program and the Rehabilitation Home Loan Program. 4. CITY shall comply with the requirements of and participate in the implementation of the citizen participation portion of the Community Development Plans. CITY may exercise an option to assume the responsibility for the administration of the Citizen Participation Program through the Council recommendation phase CITY may elect to delegate all or part of said program administration to COUNTY personnel COUNTY shall be responsible to monitor and to document compliance with the adopted Citizen Participation Plan and the Community Development Block Grant Regulations 5 COUNTY shall provide technical assistance in a timely and expeditious manner upon written request to the Director of HCD The Director may, after consultation with CITY, determine whether or not to forward a specific request to the office of the Grantor, HUD Los Angeles I During the performance of this contract, CITY agrees not to discriminate against any contractor or applicant for employment in performing work on the projects listed in Attachment "A", because of race, color, religion, sex or national origin CITY further agrees to take affirmative action to ensure that its contractors employ and treat all employees curing employment without regard to their race, color, religion, sex or national origin Such action shall include, but not be limited to, the following employment, upgrading, demotion or transfer, recruitment or recruitment advertising, lay off or termination, etc CITY will cause contractor to comply with the provisions of Executive Order 11246 of September 24, 1965, and the rules, regulations, and relevant orders of the Secretary of Labor 6 CITY shall require its contractor to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause J The signatories of this agreement or their designees also agree to comply with Section 3 of the Housing and Urban Development Act of 1968, as it pertains to employment opportunities for businesses and lower income persons in connection with HUD -assisted projects. K. Pursuant to Office of Management and Budget Circular A-102, Attachment 0, Section 7, Code of Conduct, CITY shall maintain a written code or standards of conduct which shall govern the performance of their officers, employees or agents engaged in the award and administration of contracts supported by Federal funds No employee, officer or agent of the CITY shall participate in selection, or in the award of administration of a contract supported by Federal funds if a conflict of interest, real or apparent, would be involved Such a conflict would arise when a The employee, officer or agent, b Any member of his immediate family, c His or her partner, or d. An organization which employs, or is about to employ, ano of the above, has financial or other interest in the firm selected for award The CITY's officers, employees or agents shall neither solicit nor accept gratuities, favors or anything of monetary value from contractors, potential contractors, or parties to subagreements CITY may set minimum rules where the financial interest is not substantial or the gift is an unsolicited item of nominal intrinsic value To the extent permitted by State or local law or regulations, such standards of conduct shall provide for penalties, sanctions, or other disciplinary actions for violations of such standards by the CITY's officers, employees, or agents, or by contractors or their agents L CITY shall defend, indemnify and hold harmless COUNTY against any liability claims, losses, demands, and actions incurred by COUNTY as a result of determination by the United States Department of Housing and Urban Development that activities undertaken by CITY under the program or programs failed to comply with any laws, regulations or pol.cies applicable thereto or that any funds expended by CITY under this agreement were improperly expended M COUNTY, HCD, the Department of Housing and Urban Development, the Comptroller General of the United States or any of their duly 7 authorized representatives shall have access to any books, documents papers and records of CITY or its contractors which are directly pertinent to a specific grant program for the purpose of making an audit and/or examination of the excerpts and transcriptions N. COUNTY shall retain the right to withhold funds for any program or programs carried out by CITY or CITY's subcontractor if advance written notice to CITY indicating that COUNTY has determined in its sole discretion (which shall not, however, be unreasonably applied) that CITY has not performed its obligations as stated in this agreement in a satisfactory or timely manner consistent with federal regulations or policy COUNTY shall notify CITY in writing of this determination, specifying the objections) to CITY's performance CITY shall then have a maximum of 10 days in which to remedy said deficiencies Should approval of COUNTY not be obtained within said period, COUNTY shall have full authority to reallocate CITY's program funding to other eligible activities which can be -implemented or to assume sole responsibility for carrying out any and/or all projects described in Attachments "A" and "B", upon written notice to CITY Upon such notice, CITY agrees to cease all activity provided hereunder, as specified in saia notice 0. Should CITY determine that the identification of the funding source or the responsible public officials be displayed in a completed building or significant project, such identification should be acknowledged on a plaque, permanently mounted in an appropriate location, made of bronze or other appropriate material, acknowledging the funding source as the Department of Housing and Urban Development, Sari Bernardino County Community Development Block Grant. The current Board of Supervisors and the members of the City Council shall also be identified In instances where multiple funding sources are utilized to construct a project, all funding sources shall be identified The listing order of multiple funding sources identified on the plaque shall be the largest dollar grant first, the second largest dollar grant second, etc P Each party agrees to defend, indemnify, and save harmless the other party from any and all claims, losses and damages occurring or resulting from any negligent or wrongful act or omission of its officers, agents or employees in the performance of this contract. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed as of the day and year first written above "COUNTY" "CITY" COUNTY OF SAN BERNARDINO CITY OF GRAND TERRACE BY CHAIRMAN, BOARD UPERVIS RS Dated ATTEST BY Clerk of the Board of Supervisors Dated APPROVED AS TO FORM ALAN K. MARKS COUNTY COUNSEL Deputy COU e DATEDs RECOMMENDED AS TO CONTENT County Administrative Officer DATED PLN7/CITY/COUNTY AGMT 7/8/85/bJJ 8/6/86/bjj BY TITLE MAYOR Dated ATTEST BY City Clerk Dated APPROVED AS TO FORM OFFICE OF CITY ATTORNEY DATED RECOMMENDED AS TO CONTENT City Manager DATED aTAFF REeCPRT 5*w Date 9/9/85 C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: 9/12/85 AGENDA ITEM NO. tA -1 SUBJECT: Additional Microphones at Council Chamber Staff Table FUNDING IS REQUIRED XX NO FUNDING IS REQUIRED Because the Architect did not provide for enough microphones at the Council Chamber Staff table, it has been necessary to pass one microphone around. If individuals do not speak directly into a microphone, the conversation cannot be recorded or head on television. Attached is a proposal from Speck Engineering, the original engineering firm, which reflects credit for a lavalier microphone never used since it is not compatible with the rest of the microphones (it was supplied in accordance with the original specifications). Staff Recommends Council - Approve appropriating $1,776.00 from the General Fund Balance to cover installation and purchase of three additional microphones (including $200.00 credit allowance for lavalier microphone) to accommodate three additional stations at the Council Chamber Staff Table. ID ♦ A PLEASE REPLY TOt 3686 CHICAGO AVENUE RIVERSIDEE CALIFORNIAC92507 3686O AVENUE RIVERSIDE CALIFORNIA 92507 ALI r � CITY OF GRAND TERRACE 22795 Barton Rd QUOTATLONs Grand Terrace, Ca DATE, 9 / 9 / g 5 L J JOB- add mic stations to existing board room system CONFIRMATION OF QUOTATION QUANTITY I D E S C R I P T 1 0 N I PRICE 3 AKG CK451eb, Black comb (1) AKG C567 lavalier mic (return) 3 Custom mic plates to match existing 1 JBL 4 input mixer expander as reqd. Labor to complete addition NOTE LUMP SUM TOTAL CREDIT FOR AKG C567 return Lump Sum, NET $1976 00 ($200.00) $1776 00** 1 PRICES COVER ONLY THE MATERIALS LISTED BASED ON OUR INTERPRETATION OF PLANS AND SPECIFICATIONS ADDITIONAL EQUIPMENT UNLESS NEGOTIATED PRIOR TO ORDER PLACEMENT WILL BE BILLED ACCORDINGLY 2 PRICES QUOTED ARE FIRM FOR A PERIOD OF 30 DAYS AT WHICH TIME THEY ARE SUBJECT TO CH GE WITHOUT NOTICE 3 F O B RIVERSIDE CALIFORNIA 4 A RESTOCKING CHARGE OF 10" MAXIMUM BE APPLICABLE ON CANCELD S by eo SEP 1 y5 0UNCIl: 1GEN _ 1 E il 4� CITY OF GRAND TERRACE ECONOMIC DEVELOPMENT COMMITTEE MEETING AUGUST 6, 1985 M I N U T E S The meeting of the Grand Terrace Economic Development Committee was called to order at 6 30 p m by Jim Rigley, Chairman in the upstairs conference room of the Civic Center on August 6, 1985 PRESENT. JERRY HAWKINSON, BYRON MATTESON, BARBARA MICHOWSKI, JOE BORRIELLI, JIM RIGLEY AND BARBARA PFENNIGHAUSEN Jerry Hawkinson reported that he had not heard anything further from Dennins Cordoza regarding the proposed hardware store Racquet World was discussed briefly Barbara Pfennighausen reported on the potential development of 11 2 acres at Barton Road and Michigan Avenue (west) for a community shopping center. Possible anchors and other tenants were discussed The prospective developer is Hopkins Development Company out of Newport Beach. Initial contact was made with Hopkins Development Company by Councilwoman Pfennighausen and Councilman Evans following a CRA Conference in Monterey The committee looked over a preliminary site plan for the proposed shopping center and decided they would like to meet with Tom Lenny of Hopkins Development Company for further input Barbara Pfennighausen is to contact him and set up the meeting for September 3 here at the Civic Center The meeting was adjourned at 7 35 p m Respectfully Submitted, Barbara Pfennighausen, Secretary RECE1dED proved t U art CiTY OF GRAND TERRACE _� C R A ITEM ( ) AGENDA ITEM NO ETA COUNCIL ITEM ( X) SUBJECT ACCENT ON YOUTH FUNDING REQUIRED NO FUNDING REQUIRED X DATE Sept. 4, 1985 mot* IT MEETING DATE Sept. 12, 1985 On November 15, 1979 a motion to donate $1,000 to the Accent on Youth was approved. The funds were to be coordinated by the Volunteer Services Committee and were to be used for City Christmas decorations and youth activities. Councilman Petta and Mayor Grant both donated $150 of their own funds and challenged others to contribute. There seems to have been much time spent researching this situation and there were Staff Reports on February 24, 1983, April 14, 1983 and April 28, 1983 (attached). The account was discussed at the April 28, 1983 meeting. At that same meeting the Council by motion took no official action regarding the Accent on Youth Fund and encouraged the existing Board to consider establishing a non-profit corporation. I spoke to Bob Yeates and he indicated that no disbursements have been made out of the funds for the last three years other than the $500 in question to the Friends of the Library. Mr. Yeates indicates that approximately $500 remain in the account. As for the Friends of the Library, they are free to spend the funds advanced to them from this account, and whether the funds were private or public the purpose for which the Friends of the Library are going to use these funds is an allowable General Fund expenditure. The Council advanced the funds with no stipulated uses or accountability guidelines other than Christmas decorations and youth activities The suggested use seems to have been followed and no action on the part of the Council is needed. TS bt Attachments Date 2/8183 S44 STIAr i-�\ L. P 0 s� C R A ITEM ( ) COUNCIL ITEM QXX) MEETING DATE: February 24, 1983 AGENDA ITEM NO. 9 SUBJECT: SAVINGS ACCOUNT "ACCENT ON YOUTH" On January 18, 1983 the Finance Department received a Savings Account Statement from Security Pacific National Bank for "Accent on Youth", account number 125564. According to the bank this account was opened on January 30, 1981, with Emily O'Neal, Robert Yeates, & Ken Rinderhagen as authorized signatures. Volunteer Services Committee meeting of January 20, 1981 authorized this account to be set up from donations to establish a youth program for the City of Grand Terrace. There has not been any activity in this account in the last year and the balance is $942.73. Peggy Trottier, (Account Clerk in Finance Dept ) talked with Robert Yeates, on Thursday January 27, 1983 He stated, 1. Emily O'Neal has passed away 2. Different groups or projects that want Accent on Youth's support, submit a request to them, after they research them they forward the request to Council for Final approval. Last year they had two requests which Council denied They have not had any requests so far this year. Alicia Chavez, (Clerk Typist in City Clerk's Office) researched the Council Minutes for the last two years & could not find any requests put before Council by Accent on Youth. The Staff Recommends Council Move To A. COUNCIL DISCUSS THIS DURING REGULAR MEETING SO IT CAN BE BROUGHT TO THE ATTENTION OF THE LOCAL NEWSPAPERS IF "ACCENT ON YOUTH" IS MENTIONED IN A NEWS ARTICLE DIFFERENT YOUTH ORGANIZATIONS WILL BE MADE AWARE OF THEIR EXISTANCE B REQUEST GUIDANCE FROM COUNCIL Encl.- Bank Statement dated 12-31-82 NOTE Copies of Volunteer Services Committee Minutes have been placed in the Council Reading Box, should you wish to review them t Date: STAFF C R A ITEM ( ) COUNCIL ITEM (X ) MEETING DATE: 4-14-83 AGENDA ITEM NO. /r SUBJECT: "ACCENT ON YOUTH" I have researched all the minutes relating to the "Accent on Youth" Program, and have found that the program was established on November 15, 1979 by the City Council, to be coordinated by the Volunteer Services Committee, with Bob Yeates as Chairman. Council authorized the donation of $1,000 to the fund, to be used for City Christmas decorations and youth activities. At that time, Mayor Petta and Councilman Grant each donated $150.00 to the fund, and Mayor Petta challenged businesses, civic organizations and families to make donations. The Finance Department researched the expenditures of the $1,000 and found that the Monthly Budget Report for June, 1980 reflected that all but $17.00 of the $1,000 allocated by Council had been expended. No other action by Council was reflected after that date, except action taken on November 19, 1981 when Council made a Motion to consolidate the Volunteer Services Committee with the Parks & Recreation Committee. At the Council Meeting of July 17, 1980 Bob Yeates had asked for the City Attorney's opinion relative to the handling of the "Accent on Youth" funds in order to conform with the Conflict of Interest Code and to also keep the purpose of the expended funds from becoming public record. He was advised that recommendations for expenditures should be presented to Staff and that Staff should have the authority to approve those recommendations for expenditures without taking it to Council The chronological order of references to the "Accent on Youth" Program in either the City Council Minutes or the Volunteer Services Committee Minutes have been listed on the attached sheets for your review ME f Date: 4/22/83r<AAL STAFF R C R A ITEM ( ) COUNCIL ITEM (X ) MEETING DATE: AGENDA ITEM NO. g ( I ) SUBJECT: ACCENT ON YOUTH FUND The City Council on March 24, 1983, requested that the Parks and Recreation Committee prepare a written report to outline its position concerning the "Accent On Youth" fund Recommendations and rationale for the program were to also be made to the Council by Parks & Recreation Committee members Also to be addressed was the formation of the fund and whether the "Accent On Youth" was formed as a City Committee or not Staff is preparing this analysis so Council will be aware of staff's position, as well as the results of the examination of the financial records of Volunteer Services fund from Fiscal Year 79-80 The April 18, 1983 Special Report issued by the Parks & Recreation Comm- ittee recommends that the "Accent On Youth" fund 1) Be considered private orseperate fund, consisting of private monies, 2) Fund was administered by volunteers, 3) Volunteers administered private money, not City funds, 4) Be allowed to remain a sperate fund, not to be administered by the City, and that recommendations for grants by made directly to the individuals administering said fund In reviewing the financial records pertaining to the funds allocated to the Volunteer Services Committee, in Fiscal Year 79-80, which amounted to $1,000 00, staff has determined that a total of $839 00 was expended by the Volunteer Services Committee on City activities and/or projects, leaving a balance of $161 00 that was carried forward to the next Fiscal Year Hence, at no time were City funds ever used for the "Accent On Youth" fund Based on the afore- mentioned, staff takes the position of concurring with the Parks and Recreation Committee STAFF RECOMMENDS THAT THE COUNCIL SINCE NO CITY FUNDS ARE INVOLVED, TAKE NO OFFICIAL ACTION REGARDING THE "ACCENT ON YOUTH" FUND BUT, ENCOURAGE THE EXISTING BOARD OF DIRECTORS TO CONSIDER ESTABLISHING A CORPORATION AND SEEK NON-PROFIT STATUS RLA/EC rla J B. Grant easement with Fire Station property to SCE & authorize execution of Grant Deed of Easement by the Mayor. C. Confirm CRA Audit acceptance for FY 1979-80 and FY 1980-81. D. RESOLUTION NO. 82-18 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERR CALIF. CONSENTING TO A JOINT PUBLIC HEARING WITH THE COMMUNITY REDEVELOPMENT AGENCY ON THE USE OF TAX INCREMENT REVENUES TO FINANCE THE CIVIC CENTER PROJECT. E. RESOLUTION NO. 19 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIF. SUPPORTING ASSEMBLY BILL 1867 (BRADLEY) PERTAINING TO JOINT AND SEVERAL LIABILITY. F. Authorize City Manager & Finance/Administrative Services Officer to attend 1983 Legislative Seminar on Local Government Finance in Sacramento on May 5, 1983. G. Accept Fund Transfer from CRA for 13% of City services and overhead. H. RESOLUTION NO. 82-20 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERA E, CALIF. SUPPORTING AND URGING THE PASSAGE OF ASSEMBLY BILL 678 (VICENCIA). Recess was called at 9.30 p.m. and reconvened at 9:40 p.m. PARKS & RECREATION COMMITTEE Chairman Dick Rollins reported the following: (1) A committee report was submitted on "Accent on Youth"; (2) Recommended approval of Monument Sign for Terrace Hills Community Park. CC-83-104 Motion by Councilman Rigley, Second by Mayor Grant, ALL AYES, to approve the purchase of a monument sign for $750.00, plus tax, which includes installation and one year maintenance, to be installed within 14 days of issuance of purchase order, from "Wannamaker Signs" of Riverside, as described in the Comission & Committee Report dated 4-18-83. Accent on Youth - The Finance Officer advised that further investigation revealed that no City funds, although approved, had ever been transferred into the Accent on Youth Fund; recommended no action. CC-83-105 Motion by Councilman Rigley, Second by Councilwoman Pfennighause, ALL AYES, to take no official action regarding the Accent on Youth Fund, since no City funds are involved, and to encourage the existing Board of Directors to consider establishing a non-profit corporation. Page 4 4/28/83 CC-83-69 Motion by Councilman Nix, Second by Councilman Petta, ALL AYES, to approve the Proclamation designating April 24, 1983, as "General Federation of Women's Clubs Day" and the Certificate of Commendation to the Grand Terrace Woman's Club in honor of its 75th Anniversary, to be presented to the Grand Terrace Woman's Club on March 30, 1983. ORAL REPORTS PARKS & RECREATION COMMITTEE Chairman Dick Rollins reported the following (1) The Clean Community Systems will observe "Great California Resource Week" April 18-24 and has provided for a free dump day to be held Saturday, April 23, with all youth groups and service clubs participating, (2) Ken Rinderhagen explained how the "Accent on Youth" Program was started and operated, following discussion, the Committee voted that the City of Grand Terrace, particularly the City Council, has no right to make any determination as to the distribution of funds, recommended establishment of a non-profit organization or a trust, and that the address of the Accent on Youth Program be removed from the City offices, (3) Mr. Rollins stated he met in the City Manager's Office with the Engineering Department, the Community Services Director, and Tim Engle regarding the motocross site Discussion revealed the need for the following items A plot plan, request a conditional use permit through the Planning Commission, and to do an environmental assessment to determine whether or not an EIR would be required. Stated Tim Engle has received approval for a water hookup from Riverside Highland Water Company and SCE has agreed to establish another pole for electricity. Stated the object of the motocross is to develop a track for as little cost as possible - approximately $10,000 has been allocated, most will be spent for fencing, since the motocross site will be completely fenced, indicated consideration could be given to allow Tim Engle to lease the facility; stated a complete plan for the motocross will be ready for review at the next meeting; (3) Recommended space be made available in the new civic center for lighted cabinets to display trophies from the youth organizations in the City, (4) The annual Grand Terrace Swim Club Carnival will be held April 7-10. The Committee will support this effort. Councilman Nix requested that the Committee prepare a written report to specifically outline its "Accent on Youth" Program recommendation and the rationale for the recommendation for Council consideration, requested information on how the committee was formed and whether the committee was formed as a part of a City Committee. It was clarified that the Committee was not provided with the background information on the "Accent on Youth" Program. This information will be supplied to Chairman Dick Rollins for further review and preparation of a written report by the Committee. Page 4 - 3/24/83 I -/ The Finance/Administrative Services Officer advised that San Bernardino County has requested that the City indicate whether or not it desires to participate in a $48.8 million single family mortgage revenue bond issue program. Recommended adopting the Resolution authorizing participation in the program. In discussion, it was clarified that loans for existing homes and new homes would be available under this program, that previously the City had not participated in this program, since at the time it affected the City's SB 99 program, which would no longer have an effect, and that presently there would be no disadvantage to participating in the program. CC-83-45 Motion by Councilman Rigley, Second by Councilman Petta, ALL AYES, to adopt Resolution No. 83-05. ACCENT ON YOUTH The Finance/Administrative Services Officer advised that an "Accent on Youth" savings account was established at Security Pacific National Bank on January 30, 1981, with Emily O'Neal, Bob Yeates, and Ken Rinderhagen, as members of the Volunteer Services Committee, administering the account; stated the funds consisted of donations to establish a youth program for the City of Grand Terrace. Stated notification was received from the bank that there has been no activity on this account in the past year, which has a balance of $942.73. Requested guidance from Council regarding this account. Ken Rinderhagen, 12738 Wilmac, stated that some of the funds have been used to send Boy Scouts to summer camps; stated they have an application at this time for a Boy Scout to go to summer camp. Council questioned if Rex Blackwell had received any of the funds from this account, as approved, indication was received that he apparently received no funds. Suggestions were offered to use the funds for ballfield lighting or the swimming pool. Councilwoman Pfennighausen stated that when the Volunteer Services Committee was in existence, it included representatives from all the youth organizations within the City, so all organizations were aware of the funds being available. Procedures were established to process applications for fund requests, recommended newspaper coverage on this to make the public aware of the account; feels other organizations, other than the Boy Scouts, should be aware of the availability of the funds. In discussion, Council indicated that since this account was originally established and sanctioned by Council, under committee sponsorship, that the responsibility for the account should be assigned to the Parks b Recreation Committee, since that Committee Page 11 2/24/83 absorbed the Volunteer Services Committee. Felt the Parks & Recreation Committee should study the matter and determine whether or not the account should be continued. CC-83-46 Motion by Councilman Petta, Second by Councilwoman Pfennighausen, that the °Accent on Youth" savings account be controlled by the Parks & Recreation Committee. Following clarification that the intent of the Motion is that the Parks & Recreation Committee is to make a recommendation to Council regarding whether or not this account should be continued, Motion No. CC-83-46 carried, ALL AYES. Recess was called at 10 30 p.m. and reconvened at 10:40 p.m. with a members present. SPEED ZONING - PALM AVENUE & DEBERRY STREET The City Engineer advised that Council had authorized speed zoning studies by the County on Palm Avenue between Barton Road and DeBerry Street, from Michigan Street to the east end. As a result of those studies, the County recommended the following speed zones: (1) Palm Avenue from Barton Road to east end, 40 mph, (2) DeBerry Street from Michigan to Mt. Vernon, 40 mph; and (3) DeBerry from Mt. Vernon to the east end, 35 mph. Recommended that the areas be posted pursuant to the recommendations. Council disagreed with the recommended speed limits, feeling they are excessive, since the areas are residential and include a school. The City Engineer stated he recommended that the County take into consideration the facts that the areas consist of residences and a school, stated normal engineering studies were conducted, which involved setting up radar on several occasions to determine the speed of the 85th percentile of the cars traveling those streets; the report concludes that if 85 percent of the cars were traveling at a specific speed, that is considered to be a safe speed. This study is necessary to enable law enforcement to enforce the speed limits; lesser speed limits can be posted than those refelcted in the study, but law enforcement cannot enforce. Dick Rollins, 22700 DeBerry, stated speeding on DeBerry has been a problem for some time, the Sheriff's Department has been requested to patrol that street during the early morning hours, but apparently a shift change occurs at that time, Deputy Martinez has indicated that until the study was completed and the speeds established, radar cannot be used, recommended not posting the recommended speed limits. Page 12 2/24/83 the Zoning Ordinance, Architectural Review, is implemented. Mr. Hopkins read portions of Chapter 16 and noted that the Planning Commission had complied with its provisions in the area of size or bulk of the proposed buildings in relation to the existing adjacent buildings. Mr Hopkins stated there have been enforced within some public agencies through zoning ordinances limitations on size, though they never have been thoroughly litigated. Stated Council has only the two options outlined in the Staff Report. That if Council substantially changes anything other than the yes or no, the matter must go back to the Planning Commission for their review or approval pursuant to the Zoning Ordinance In discussion, those Council Members who viewed the Models concurred that the Plan No 1 models appeared large, that it was difficult to distinguish one plan from from another Council concurred on its feeling that those homes would be compatibile to the area, noting there were to be only seven Plan No 1 models intermingled with the remainder. Council expressed its concern for the number of Plan No 1 homes that would be built in the following phases of the development CC-82-80 Motion by Councilman Nix, Second by Mayor Grant, to approve the appeal of SA 82-2, Plan No 1, to include making findings shown on Page 2 of the Staff Report dated January 28, 1982, subject to conditions approved by the Planning Commission, with a specification that the percentage of Plan No 1 homes in the following phases will not exceed 30% of the total number Following discussion noting the only issue seemed to be concern that these homes may devaluate the property in that area and that Councilman Nix, the maker of the Motion, lives in the vicinity and the same type of home as the individuals opposing the appeal, and further noting the developer is doing the landscaping, which should allow the homes to blend, the Motion carried, ALL AYES Recess was called at 9 21 p m , and the meeting reconvened at 9 32 p m , with all members present. FUND RAISING - REX BLACKWELL Mr Bob Williams, Colton High School Assistant Baseball Coach, introduced Rex Blackwell, a student of Colton High School, and stated he is one of the players chosen from Riverside and San Bernardino Counties to travel to Europe in behalf of promoting baseball, and they will be playing against European teams. Mr Williams requested Council's support in behalf of Rex to raise money for this trip. Following discussion and clarification from City Attorney Hopkins as to what extent the City could support Rex, Council directed that Randy Anstine, Community Services Director, be authorized to work in behalf of Rex Blackwell's fund raising activities, to include requesting Accent On Youth funds not to exceed $400. Page five - 4/22/82 . ENERGY COMMITTEE REPORT Leader Doug Erway reported the following (1) Committee is studying hydroelectric power generation possibility within Grand Terrace (2) Concerned about solicitation by businesses regarding solar equipment. Assemblyman Goggin has been to assist in the area of consumer affairs, so the residents will be better informed. (3) A library of alternative power sources has been started, and is at City Hall VOLUNTEER SERVICES COMMITTEE REPORT Chairman Bob Yeates reported the following- (1) Free Dump Day for Grand Terrace residents Saturday, December 1. (2) Literature regarding emergency procedures in time of disaster will be distributed to all houses December 8. (3) November 17, the Grand Terrace Swim Club is holding a swim-a-thon. r (4) December 7, Troop 40 will be hosting a Scouters Award Dinner. (5) Communications System for the Emergency Operations Center will be installed soon. (6) Introduced Committee members Ken Rinderhagen and Mrs. Sparks. (7) Christmas Decorations for the City - feels $1,800.00 is needed CC-79-350 Motion was made by Councilman Erway, seconded by Councilman Allen and carried unanimously to approve donating $1,000 00 to the "Accent on Youth" Funds, which is being coordinated by the Volunteer Services Committee This Fund is to be used for City Christmas Decorations and youth activities Mayor Petta and Councilman Grant each donate $150 00 to the Christmas Decoration Fund Mayor Petta then challenged each business to donated $20 00, each Civic Organization to donate, each adult or family to donate $10 00, and each child to donate $1 00 PRESENTATION OF CERTIFICATE OF COMMENDATION Councilman Tillinghast presented a framed Certificate of Commendation to Mayor Petta for his outstanding service to the City of Grand Terrace Page four - 11/15/79 ..TA DATE -Sept 4, 1985 O C R A ITEM ( ) COUNCIL ITEM (X ) MEETING DATE: Sept. 12. 1985 AGENDA ITEM NO ;L SUBJECT SCHOOL IMPACTION FEES FUNDING REQUIRED NO FUNDING REQUIRED There was a meeting on Thursday, August 29, with Seth Armstead, Randy Anstine and Danny Carrasco from the Colton Joint Unified School District to discuss school impaction. With the concurrence of the School District the item has been continued to the City Council Agenda for September 26, 1985. At that time there should be sufficient data to give to the Council. STAFF RECOMMENDS THAT NO ACTION BE TAKEN AT THIS TIME. TS bt J�ww KANT Date 9/5/85 C R A ITEM ( ) COUNCIL ITEM (XX) AGENDA ITEM NO. 'y/ (j MEETING DATE: 9/12/85 SUBJECT: COUNCIL MEETING DATES FOR OCTOBER, NOVEMBER, DECEMBER FUNDING IS REQUIRED NO FUNDING IS REQUIRED XX Because of conflicting October conferences and November and December holidays, Staff recommends the following rescheduling of Council meetings for those months OCTOBER - The main conflict in October is the League of California Cities Team Workshop to be held October 23, 24, 25 in Arrowhead, which all members plan to attend. Since there are five Thursdays in October, Staff recommends rescheduling the October meetings for October 17 and 31, which would also allow those attending the League Conference in San Francisco time to review their Council Agenda Packets. NOVEMBER/DECEMBER - The fourth Thursday in November falls on Thanksgiving. The Resolution establishing Council meetinq dates provides that, when a meeting falls on a holiday, it shall be held the following Thursday - in this case would be December 5 Staff therefore recommends cancelling the December 12 and 26 meetings and holding the second meeting on December 19, since many people have plans over the Christmas holidays. The attached calendar outlines the proposed changes. Consideration was given to avoiding meetings one week apart, since that does not allow enough time to prepare necessary Staff Reports. We are requesting Council's decision relative to at least the October meetings at this times to meet deadlines for the Chamber Newsletter. Staff Recommends Council APPROVE RESCEDULING OCTOBER, NOVEMBER, AND DECEMBER COUNCIL/CRA MEETINGS AS OUTLINED ON THE ATTACHED CALENDAR. ID ln' . A t-. o •B 1.985 .,SATURDAY SEPTEMBER NOVEMBER 1 2 3 S M T W T F S SMTWTFS 4 1 2 1 1 , 6 7 1 2 8 9 10 11 12 1 J 14 1 4 5 6 7 8 9 15 16 17 18 19 20 21 10 11 12 13 14 15 16 22 23 24 25 26 27 28 17 18 19 20 21 22 23 2930 24 25 26 27 28 29 30 6 7 8 9 10 11 12 LEAGUE ANNUAL CON F E R I N C E (Cancel) 13 14 15 16 17 18 19 HOLD RESCHEDULED MEETING Columbus Day (obeud ) 20 21 22 23 24.( Cancel) 25 26 L E A G U E L E A D E R S H I P TEAM W0RK.S'H0P 27 28 29 30 31 HOLD RESCRED LED MEETING uHalloween 01 -Tat Are-Ndffiial-Ar'e Never -Without A'.Certdin Grade Ahd"&cddi NOVEMBER 1985 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY, SATURDAY 2 3 4 5 6 HOLD RESCHEDUI ED MEETING 3 9 10 11 12 13 11/1 (Cancel) Hunukkah 15 16 17 18 19 20 21 HOLD RECSCHED LED MEETING 23 24 25 26 27 2S (Cancel) i i Christmas Day 2 )(� 3O 31 S NOVEMBER JANUARY M T W T F S S M T W T F S 1 2 1 2 3 4 3 4 5 6 7 8 9 5 6 7 8 91011 10 1112 13 14 15 16 12 13 14 15 16 17 18 17 18192021 2223 19 20 21 22 23 24 25 24 25 26 27 28 29 30 26 27 28 29 30 31 I 1985 1985 111 R' , 1985 1985 1985 1985 COMPLIMENTS OF 1985 1985 1985 1985 BIG COUNTRY REALTY 1985 1485 tanrZ Iona 1 COMPLETE REAL ESTATE SERVICE ianrl 1091r, aT,L_FF RE CATZ;qo Date 9/6/85 C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: 9/12/85 AGENDA ITEM NO. I//,L (�?J SUBJECT: Commemorative Plaque for Myrna Erway FUNDING IS REQUIRED XX NO FUNDING IS REQUIRED Councilman Petta requested this item placed on the Agenda to approve and appropriate funds for a commemorative plaque in recognition of Myrna Erway's service in behalf of the City, of similar design and appropriate inscription, to be placed below the existing plaques, in perpetuity, at the Civic Center west entrance. Staff Recommends Council Approve and appropriate funds for an appropriate plaque, in recognition of Myrna Erway, of similar design and appropriate inscription, to be placed below existing plaques, in perpetuity, at the Civic Center west entrance. ID 4,,�>> August 28, 198 ._ ��r • ''�' 12-8.5033 12-8 BOOB •s 4�" C R A ITEM ( ) COUNCIL ITEM (XX) METING DATE: September 12, 1985 AGENDA ITEM NO. SUBJECT: T.J. Austyn, Inc. - Tract No. 13050 and Specific Plan 85-10 =UNDING REQUIRED NO FUNDING REQUIRED At the regularly scheduled Planning Commission meeting held on August 5, 1985, the Planning Commission adopted the attached Resolution recommending to the City Council adoption of the Negative Declaration, approval of Tentative Tract Map No. 13050 and Specific Plan 85-10, including the findings as written in the Staff Report and subject to the conditions recommended by Staff and the Planning Commission. Attached, for your information, is a copy of the approved Planning Commission minutes, Planning Commission Staff Report, Planning Commission Resolution No. 85-04, and City Council Resolution 85- STAFF RECOMMENDS THAT THE CITY COUNCIL: 1. HOLD THE PUBLIC HEARING FOR TENTATIVE TRACT MAP NO. 13050 AND SPECIFIC PLAN 85-10. 2. AFTER PUBLIC HEARING ADOPT THE ATTACHED CITY COUNCIL RESOLUTION 85- JK/lh PENDING MY MUNCH' APPROVAL RESOLUTION NO. 85- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, APPROVING TENTATIVE TRACT NO. 13050/SPECIFIC PLAN NO. 85-10 AND MAKING OTHER DETERMINATIONS. WHEREAS, Tentative Tract No. 13050/Specific Plan No. 85-10 was presented to the Grand Terrace Planning Commission and the City Council for consideration and approval, and WHEREAS, after a Planning Commission public hearing and consideration, Tentative Tract No. 13050/Specific Plan No. 85-10 was forwarded to the City Council with a recommendation for approval, and WHEREAS, the City Council conducted a public hearing on Tentative Tract No. 13050/Specific Plan No. 85-10 and consideration was given to both the testimony and evidence presented in behalf of the Specific Plan, and WHEREAS, consideration of Tentative Tract No. 13050 was also approved by the Planning Commission, and WHEREAS, the City Council has determined that the conditions of approval for the Specific Plan warrant approval, NOW, THEREFORE, the City Council of the City of Grand Terrace does hereby resolve as follows SECTION 1. Environmental Review - That with respect to an environmental review, an environmenta review of Tentative Tract No. 13050/Specific Plan No. 85-10 has been conducted and noticed pursuant to Section 21092 of the Public Resources Code, that based upon the review, including the mitigation measures, the City of Grand Terrace Environmental Review Officer found the proposed project will not have a significant effect on the environment. SECTION 2 Mitigation Measures - That this City Council does hereby approve said Mitigation Measures and finds and determines that said Plan as conditioned by said Mitigation Measures will not have a significant effect on the environment. SECTION 3. Public Hearing - That a public hearing has been noticed, held, and conducted in the time, orm, and manner pursuant to Government Code 65500. SECTION 4. Findings - That this City Council does hereby make the following findings re aTtive to the adoption of Specific Plan No. 85-10 (1) That Specific Plan No. 85-10 will not be detrimental (a) To the general health, safety, morals, comfort, or general welfare of the persons residing or working within the neighborhood of the proposed use or within the City, or r t 1 (b) Injurious to property or improvements in the neighborhood or within the City, and (2) Specific Plan No. 85-10 is consistent with the latest adopted General Plan, and (3) Conditions necessary to secure the purposes of Chapter 18 of the Grand Terrace Municipal Code and the General Plan, including guarantees and evidence of compliance with conditions, are made part of this approval. SECTION 5. Approval of Specific Plan - That this City Council, having reviewed the findings of the nvironmenta eview Officer and the testimony given, does hereby approve Tentative Tract No. 13050/Specific Plan No. 85-10, subject to the mitigation measures and the conditions as follows, adopt the Negative Declaration, and instruct the City Clerk to issue a Notice of Determination CONDITIONS (1) That Applicant and/or property owners shall comply with all applicable City ordinances, resolutions, Conditions of Approval, and additional Planning Commission conditions. (2) Approval of this Tentative Tract No. 13050/Specific Plan No. 85-10 shall expire, if not used, one year from the date of approval unless application for extension is made and approved prior to expiration of the one-year period. (3) Approval of this application constitutes a Specific Plan approval only and does not constitute approval of a sign permit, grading permit, building permit, or any other permit required by the City. (4) Any development that is constructed on the Subject Sites shall substantially comply with the standards and conceptual plan submitted and approved as Specific Plan No. 85-10. (5) USA Properties shall pay their fair share of School Impaction Fees prior to pulling a Building Permit, if these fees are established by the Colton Unified School District and approved by the City Council - 2 - t ADOPTED this 12th day of September 1985. ATTEST- ity Clerk of the City of Grand Mayor of the City of Grand Terrace Terrace and of the City Council and of the City Council thereof. thereof. I, , City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the day of , 1985, by the following vote AYES NOES: ABSENT ABSTAIN Approved as to form ity Attorney City Clerk - 3 - i p i RESOLUTION NO PC 85- 04 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF GRAND TERRACE, CALIFORNIA, RECOMMENDING APPROVAL OF TENTATIVE TRACT MAP NO. 13050/SPECIFIC PLAN 85-10 WHEREAS, Tentative Tract Map No. 13050/Specific Plan 85-10 has been prepared and submitted for approval as required by the General Plan, NOW, THEREFORE, the Planning Commission of the City of Grand Terrace does hereby resolve as follows - SECTION 1. Environmental Review - That with respect to an environmental review of Tentative Tract Map No. 13050/Specific Plan 85-10, an environmental review has been conducted and noticed pursuant to Section 21092 of the Public Resources Code, that based upon the review, including the mitigation measures, the City of Grand Terrace Environmental Review Officer found the proposed project will not have a significant effect on the environment SECTION 2. Mitigation Measures - That this Planning Commission does hereby recommend approval of the Mitigation Measures and finds and determines that said Tentative Tract Map and Plan as conditioned by said Mitigation Measures will not have a significant effect on the environment. SECTION 3. Public Hearing - That a public hearing has been noticed, held, and conducted in the time, form, and manner pursuant to Government Code 65500. SECTION 4. Approval of Tentative Tract Map/Specific Plan - That this Planning Commission having reviewed the findings of the Environmental Review Officer and the testimony given does hereby recommend the City Council of the City of Grand Terrace approve the Tentative Tract Map 13050/Specific Plan 85-10, subject to the mitigation measures, make the findings, adopt the Negative Declaration, and instruct the City Clerk to issue a Notice of Determination. ADOPTED this 5th day of August, 1985. ATTEST ITY CLERK Approved as to form CITY ATTORNEY t mini hans-04s.0- i C r I, Ilene Dughman, Acting City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution was adopted at a regular meeting of the Planning Commission of the City of Grand Terrace held on the 5th day of August, 1985, by the following vote AYES• Commissioners Hawkinson, Collins, Munson, McDowell, Cole; Chairman Caouette NOES None ABSENT Commissioners Andress, Cole ABSTAIN None - 2 - ? C i 12-8.8008 RESOLUTION NO. 85- A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF GRAND TERRACE, CALIFORNIA, RECUOEMING A ZONING AMENDMENT TO COMPLY WITH THE CITY OF GRAND TERRACE GENERAL PLAN UPDATE OF APRIL 26, 1984. WHEREAS, the City Council of the City of Grand Terrace adopted an amendment to the General Plan dated April 26, 1984, which resulted in the zoning of various areas throughout the City of Grand Terrace failing to comply with the General Plan as is required by law; and WHEREAS, said City Council directed that this Planning Commission study, review, and recommend amendments in zoning in order to bring the City's zoning in compliance with the General Plan of the City of Grand Terrace; NOW, THEREFORE, the Planning Commission of the City of Grand Terrace hereby resolves as follows: Section 1. That it is hereby recommended to the City Council that the City's zoning be amended and that the real property as described in Exhibits "A" and "B" should be rezoned as set forth in said Exhibits. Section 2. That it is hereby directed that a copy of this Resolution be presented to the City Council for its consideration. ADOPTED THIS 19TH DAY OF AUGUST, 1985. ATTEST: CITY CLERK OF THE CITY OF CHAIRMAN, PLANNING COMMISSION GRAND TERRACE AND OF THE CITY COUNCIL THEREOF. APPROVED AS TO FORM: CITY ATTORNEY 1 Chairman Caouette requested a short break at 8:40 p.m. and the Planning Commission reconvened at 8:55 p.m. IV. Unfinished Business IV. A. Corrected Meeting Minutes of May 20, 1985. Continued from the July 15, 1985 Planning Commission Meeting. PCM 85-83 Motion by Commissioner Collins and seconded by Vice -Chairman Hawkinson and passed by a 6-0 vote to approve the corrected Planning Commission minutes of May 20, 1985. IV. B. Barney Karger - Site and Architectural Review SA 84-15/ Buffer Zone Variance; 2- two story office buildings located at 22220 Barton Road. Mr. Kicak, Planning Director, presented the Staff Report to the Planning Commission. The applicant, Mr. Barney Karger, 11668 Bernardo Way, Grand Terrace, addressed the Commission and answered questions regarding his project. PCM 85-84 Motion by Commissioner Munson and seconded by Chairman Caouette and passed by a 6-0 vote, to approve a variance for SA 84-15 that will modify the requirements of Section 18.48.060 (M) of Title 18 from a 25 ft. buffer zone to a 4 ft. buffer zone. Require a 6 ft. masonry wall along the north property line and waive the wall requirement along the remaining property lines for SA 84-15. Allow the number of required parking spaces for SA 84-15 to be based on gross floor area. Adopt the Negative Declaration and approve Site and Architectural Plan 84-15, including the findings as written in the Staff Report and the conditions recommended by Staff, subject to ratification of the Negative Declaration by the City Council. IV. C. T.J. Austyn, Inc. - Terrace Hills Tentative Tract Map No. Page 8 8-5-85 P.C. Minutes 13050/Specific Plan 85-10, construction of 176 detached single family units on 44.3 gross acres, located at the eastern terminus of Van Buren Street adjacent to Blue Mountain. This item was continued from the July 15, 1985 Planning Commission meeting. Mr. Kicak, Planning Director, presented the Staff Report to the Planning Commission. After much discussion among the Planning Commissioners, the applicant was given an opportunity to speak in behalf of his project. The applicant Mr. Bill Storm, T.J. Austyn, Inc., 800 N. Newport Blvd., Newport Beach, CA., agreed with all the conditions of approval, with the exception of three items. The first item was on wording, which has since been corrected. The second item was Observation Drive, which Mr. Storm has committed to full width from where it ends at the Griffin Tract to Van Buren Street. The applicant will be improving that 1/2 portion that was not a requirement but will solve drainage problems and improve traffic circulation. The third item was the waiver of the 6 ft. perimeter wall. The applicant indicated that this requirement would be very expensive and provide little benefits to the property. After much discussion, Chairman Caouette opened the public hearing. Anyone in favor of this project was asked to come forward. Mr. Barney Karger, 11668 Bernardo Way, spoke in favor of this project. Chairman Caouette asked if there was anyone who wished to speak in opposition to this proejct. Since no one spoke in opposition, Chairman Caouette closed the public hearing. PCM 85-85 Motion by Vice -Chairman Hawkinson, and seconded by Commissioner Munson, and passed by a 6-0 vote, that in the event the City does recognize impaction fees, those fees would be a condition of this project. PCM 85-86 Motion by Vice -Chairman Hawkinson and seconded by Chairman Caouette, and passed by a 6-0 vote to delete the 6 ft. perimeter masonry wall as a project requirement. Page 9 8-5-85 P.C. Minutes PCM 85-87 Motion by Commissioner Collins and seconded by Vice -Chairman Hawkinson and passed by a 6-0 vote, to amend Condition No. 16 under Conditions of Approval, to read that backyard fencing will be presented along with the Site and Architectural Review of the project. PCM 85-88 Motion by Vice -Chairman Hawkinson and seconded by Chairman Caouette and passed by Chairman Caouette, and passed by a 6-0 vote, to allow the applicant to construct full width improvements to Van Buren and allow the applicant to bond for 1/2 width improvements of Observation Drive, to the southerly boundary. Allow the applicant to improve Pico Street within the Tract boundary with 33 feet of right-of-way and curb at 22 feet north of centerline. There was a 5 minute recess at 9:45 p.m. due to tape machine - difficulties. Chairman Caouette reconvened the meeting at 9:50 p.m. PCM 85-89 Motion by Commissioner Collins and seconded by Commissioner Cole, and approved by a 6-0 vote, to adopt the Planning Commission Resolution recommending to the City Council adoption of the Negative Environmental Declaration and approval of Tentative Tract Map No. 13050/Specific Plan 85-10, subject to the findings as written in the Staff Report and subject to the conditions recommended by Staff. V. New Business A. Charles Tsang - 88 Unit Senior Citizen Rest Home, located at 22325 Barton Road. Conditional Use Permit 85-9 and Site & Architectural Review SA 85-9. Mr. Ricak, Planning Director, presented the Staff Report to Page 10 8-5-85 P.C. Minutes F 12-8.6006 12-8.5033 PLANNING COMMISSION STAFF REPORT PLANNING COMMISSION MEETING DATE: AUGUST 5, 1985 FROM: PLANNING DEPARTMENT AGENDA ITEM NUMBER: IV - C SUBJECT: T.J. Austyn, Inc. - Terrace Hills Tentative Tract Map No. 13050/ Specific Plan 85-10 PROPERTY OWNER/APPLICANT: T.J. Austyn, Inc. 500 Newport Blvd., Suite 201 Newport Beach, CA 92663 Contact Person: Mr. Bill Storm PROJECT LOCATION: A portion of 14 and all of Lots 15 and 16 of the Dixon Tract as per Map recorded in Book 13, Page 8 of Maps. Records of San Bernardino County, California, together with the north 1/2 of the Northeast 1/4 of the Southwest 1/4 of the Northeast 1/4 of the Southwest 1/4 of Section 4, Township 2 South, Range 4 west, San Bernardino meridian. ASSESSOR'S PARCEL NUMBER: 277-171-02, 02, 03, and 11 277-181-02, 08, 09, 10 and 46 AREA: ± 44.3 Gross Acres GENERAL PLAN LAND USE DESIGNATION: Low Density Residential SURROUNDING GENERAL PLAN North = Low Density Residential & Public LAND USE DESIGNATION: South = Low Density Residential East = Public and Low Density Residential West = Low Density Residential ZONING: R-1, Single Family Residential SURROUNDING ZONING: North = R-1 and Public South = R-1 AGENDA ITEM NO �� pc MEETING DATE r East = R-1, A-1 and Public West = R-1 SUBJECT SITE: The subject site is located East of Mt. Vernon Avenue and North of Pico Street at the base of Blue Mountain. The topo- graphy slopes downward from East to West. Four existing streets dead end at the tract boundary. These are Lark, Van Buren and Cardinal on the West and Whistlerr on the North. In addition to the existing streets, it is anticipated that access to the Tract will be provided from Pico and Observation Drive when the project is completed. The site is presently covered with citrus groves and there are no onsite structures. There are existing water lines and electrical power lines that will be relocated as part of this development. PROJECT DESCRIPTION: The project is proposed on a ± 44.3 acre site, where the Developer plans to build 176 single family houses, which will produce a density of 3.97 units per acre. The development, as proposed, is consis- tent with the City of Grand Terrace General Plan Land Use Designation and existing zoning. The project is compatible with existing and developing surrounding residential land uses. Staff has discussed the attached general Conditions of Approval with the Applicant. The applicant has agreed to all of the conditions with the exception of the following: 1.) Conditions of Approval Page 2, Item No. 16 reads as follows "Screening shall be provided around the perimeter of the project, consisting of a six (6) foot high decorative masonry wall." According to Title 18 Section 18.48.060 (J) a solid masonry wall with a min um height of six feet above highest finished grade shall be provided around the peri- meter of the site proposed for development; except, that the wall requirement may be waived in part or total by a majority Planning Commission Staff Report 12-8.6006/12-8.5033 August 5, 1985 PAGE 2 vote of the total membership of the Planning Commission or City Council, if appealed. The applicant is appealing this condition, since the proposed residential development will be consistent with the surrounding land uses. Staff feels this is acceptable, if approved by the Planning Commission. 2.) General Conditions Page GC-1, Item 4 reads as follows "Observation Drive shall be constructed 1/2 section plus 10 feet throughout the units of the Tract. Pico Street shall be improved within the Tract boundary 33 feet of right-of-way, curb at 22 feet north of centerline. Tentative Tract Map 13050 proposes full width improvements to Van Buren and the applicant proposes to bond for 1/2 width improvements of Observationi Drive to southerly boundary. Pico Street shall be improved within the tract boundary, 33 feet of right-of-way, curb at 22 feet north of centerline. Staff feels that this is acceptable, if approved by the Planning Commission. 3.) General Conditions Page GC-2 Item 14 reads as follows "All sewer bond assessments and other fees shall be paid prior to final approval of map. This item should read as follows: "All sewer bond assessments and other fees as indicated in the Preliminary Title Report shall be paid prior to final approval of map. REQUEST: The Planning Commission continued the approval of Tentative Tract Map No. 13050, until the applicant has submitted a Specific Plan that is in conformance with the City's General Plan and Title 18 Zoning Ordinance. The Developer is requesting approval of Specific Plan SP85-10 in accordance with Section 18.06.845 of the Grand Terrace Municipal Code and the City's General Planning Commission Staff Report 12-8.6006/12-8.5033 August 5, 1985 PAGE 3 Plan. He is also requesting approval of Tentative Tract Map No. 13050 in accordance with the City of Grand Terrace Municipal Code and the State Subdivision Map Act, to create 177 numbered lots that will include 176 residential units and 1 residential lot for sales purposes. STAFF ANALYSIS: The applicant has submitted a Specific Plan for the Planning Commission's review that is in conformance with the requirements of Title 18 and the General Plan requirements. Specific Plan 85-10 does address in detail the six (6) elements of the General Plan listed below: A) Hazards B) Natural Resources C) Aesthetics, Cultural and Recreational Resources D) Community Development E) Infrastructure F) Housing The procedure for the adoption of Specific Plans is basically the same as for General Plans. The Specific Plan may be adopted by either resolution or ordinance following a public hearing by the Planning Commission and the City Council. The attached Specific Plan has been analyzed as it relates to the General Plan and Title 18 Zoning Ordinance for the City of Grand Terrace. This project will require Site and Architectural Review in accordance with Chapter 18.48 of Title 18. No building permits will be issued for the proposed development until the Planning Commission has first made a finding that the structures conform with both the intent and provisions of this section of the Municipal Code. RECOMMENDATION: STAFF RECOMMENDS THAT THE PLANNING Planning Commission Staff Report 12-8.6006112-8.5033 August 5, 1985 PAGE 4 n� COMMISSION: 1) Waive the screening around the perimeter of the project, consisting of a six (6) foot high masonry wall. 2) Allow the applicant to construct full width imrpovements to Van Buren and allow the applicant to Bond for 1/2 width improvements of Observation Drive, to the southerly boundary. Allow the applicant to improve Pico Street within the tract boundary with 33 feet of right-of-way and curb at 22 feet north of centerline. 3) Adopt the attached resolution recommending to the City Council adoption of the Negative Environmental Declaration and approval of Tentative Tract Map No. 13050/Specific Plan 85-10, subject to the findings as written in the staff report and subject to the conditions recommended by Staff. Planning Commission Staff Report 12-8.6006/12-8.5033 August 5, 1985 PAGE 5 RESOLUTION NO. PC 85- A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF GRAND TERRACE, CALIFORNIA, RECOMMENDING APPROVAL OF TENTATIVE TRACT MAP NO. 13050/SPECIFIC PLAN 85-10 WHEREAS, Tentative Tract Map No. 13050/Specific Plan 85-10 has been prepared and submitted for approval as required by the General Plan; NOW, THEREFORE, the Planning Commission of the City of Grand Terrace does hereby resolve as follows: SECTION 1. Environmental Review - That with respect to an environmental review of Tentative Tract Map No. 13050/Specific Plan 85-10, an environmental review has been conducted and noticed pursuant to Section 21092 of the Public Resources Code; that based upon the review, including the mitigation measures, the City of Grand Terrace Environmental Review Officer found the proposed project will not have a significant effect on the environment. SECTION 2. Mitigation Measures - That this Planning Commission does hereby recommend approval of the Mitigation Measures and finds and determines that said Tentative Tract Map and Plan as conditioned by said Mitigation Measures will not have a significant effect on the environment. SECTION 3. Public Hearing - That a public hearing has been noticed, held, and conducted in the time, form, and manner pursuant to Government Code 65500. SECTION 4. Approval of Tentative Tract Map/Specific Plan - That this Planning Commission having reviewed the findings of the Environmental Review Officer and the testimony given does hereby recommend the City Council of the City of Grand Terrace approve the Tentative Tract Map 13050/Specific Plan 85-10, subject to the mitigation measures, make the findings, adopt the Negative Declaration, and instruct the City Clerk to issue a Notice of Determination. ADOPTED this 5th day of August, 1985. ATTEST: CITY CLERK CHAIRMAN Approved as to form - CITY ATTORNEY VICINITY MAP 1ECT SITE 12-8.6006 12-8.5033 CONDITIONS OF APPROVAL TERRACE HILLS TENTATIVE TRACT MAP NO. 13050/SPECIFIC PLAN 85-10 1. If the above referenced project is approved, applicant and/or property owners shall comply with all applicable City Ordinances and Resolutions. 2. Approval of this permit Tentative Tract Map No. 13050/Specific Plan 85-10 shall expire, if not used, one year from date of approval unless application is made prior to expiration for an extension not exceeding one year. 3. Approval of this application constitutes Specific Plan and Tentative Tract approval only, and does not constitute approval of any sign permit, grading permit, building permit, or any other permit required by the City. 4. Prior to the issuance of a building permit, the necessary additional dedication shall be provided along all right of ways in accordance with the General Plan. 5. Prior to the issuance of a building permit, a "will serve" letter from the Riverside Highland Water Company shall be submitted to the Department of Building and Safety. 6. The applicant shall conform to all requirements of the San Bernardino County Fire Department. 7. All utilities shall be underground. 8. Prior to the issuance of a Building Permit, a landscaping and lighting plan conforming to the requirements of Title 18 shall be approved by the Planning Commission. 9. The applicant shall comply with the requirements listed in the Planning Commission Staff Report dated July 15, 1985 and the attached Tentative Tract Map requirements. 10. There shall be twenty—five foot building setback from all dedicated street right of ways. 11. All private streets shall be constructed to provide for traffic index = 5 structural section. 12. The applicant shall comply with the attached conditions or concerns per the particular agency requirements. 13. Obtain a letter of non-interference from any utility company that may have rights of easement within the property boundaries. The letter must be obtained prior to issuance of building permits. Subject property shall not be occupied and/or used for purposes applied for until the following conditions have been met: 14. The water system and fire hydrants shall be installed in accordance with the requirements of the State Health and Safety Code, the California Administrative Code, and plans approved by the governing fire protection authority. 15. The planting and permanent irrigation system (s) shall be installed per approved landscape palm. 16. Screening shall be provided around the perimeter of the project, consisting of a six (6) foot high decorative masonry wall, per Section 18.48.060 (J). 17. A faithfull performance bond in an amount equal to the estimated cost of uncompleted required improvements, plus the cost of administration, shall be posted with the City Building and Engineering Department, if the required improvements have not been completed at the time the occupancy permit is requested. 18. Prior to any occupancy, a Certificate of Final Completion shall be issued by the City Building Department, after which, an application shall be submitted to the Department of Environmental Health Services for a Certificate of Occupancy. 19. Any phasing shall be submitted to the Planning Department for review and approval. 20. Prior to a Public Hearing for approval before the City Council, all inaccuracies in the text of the Specific Plan shall be corrected. ACCEPTANCE OF CONDITIONS I am the owner of the property described above. I am aware of and accept all of the conditions set forth herein. It is further under- stood that all of the aforementioned conditions which require installation of improvement shall be completed in a manner satisfac- tory to the Planning Department of the City of Grand Terrace and shall not be deemed complete until approved and accepted as completed by said Department. SIGNATURE OF APPLICANT OR AGENT DATE 12-8.6006/12-8.5033 Conditions of Approval PAGE 2 12-8.6006 12-8.5033 TRACT 13050 GENERAL CONDITIONS OF APPROVAL 1. Due to the lack of, or inaccuracy of information shown on Tract 13050; conditions pertaining to changes required for final maps and improvement plans shall be complied to. 2. No lot shall have less than 40' of frontage; and less than 60' at the building setback line. 3. No lot shall have less than 7200 sq. ft. 4. Observation Drive shall be constructed 1/2 section plus 10 feet throughout the limits of the Tract. Pico Street shall be improved within the Tract boundary, 33 feet of right of way, curb at 22 feet north of centerline. 5. Observation Drive shall intersect Van Buren Street perpendi- cularly. The construction of Observation and Van Buren Streets shall be a portion of Phase I. Minimum half width sections shall be one half of the total curb separation plus 10 feet. 6. Provisions shall be made for the extension of utilities, acceptance of drainage, and extensions of local streets into and through the site. 7. Local Streets shall direct drainage and traffic to collector streets. ("%" Street). Both westerly, north south streets shall be run to Van Buren Street. Lots 159 through 176 shall be sewered to Pico Street. Approximately 300 feet of sewer in Pico will be subject to reimbursement agreement. 8. The easterly extension of Cardinal Street shall be redesigned to eliminate the conflict in grades in Observation Drive. 9. Asphalt street surfaces shall be placed in two lifts. The second lift shall not be placed prior to completion of on -site building and off -site utilities. 10. Any irrigation water lines shall be properly destroyed, removed or relocated, as required by the Riverside Highland Water Company. Engineered plans shall be prepared for relocating all water lines within subject tract. The relocation of these facilities shall be in accordance with the Riverside Highland Water Company and approved by the City. GC-1 11. Submit plans for review and approval of sewer extensions crossing the California Aquaduct. 12. A bond will be required, prior to final tract approval for all work in the public right-of-way, and easements. A grading bond will be required prior to the commencement of grading operations. 13. Construct retaining walls as required. 14. All sewer bond assessments and other fees, as indicated in Preliminary Title Report, shall be paid prior to final approval of map. 15. Install standard street name and traffic control signs as approved by City Engineer. 16. The developer or his Engineer shall furnish the Fire Department with two copies of water system improvement plans. The Fire Department shall also sign all water plans prior to recordation. 17. A program of slope and erosion control shall be undertaken by the developer to preclude damage to the site and downstream property during heavy storm runoff, especially during the construction stage. Any damage encountered will be the responsibility of the developer. 18. There are existing utilities, such as irrigation systems and power lines on the site that are not shown on the tentative map. These will have to be relocated in accordance with the requirements of the owner. 19. The existing 60 ft. Edison easement located 100th south of Lark Street may cause a problem for the City in the future. The Edison Company is not fee owner of the property but it cannot be used for a building site. In all probability the parcels will be sold every five years for delinquent taxes. Recommendation: Include the Edison easement property as part of the adjacent lot. 20. Developer shall have a fee ownership of all property within Tract boundary prior to recording of final map. GC-2 J � � TRACT 13050 PUBLIC WORKS REQUIRII4ENTS STREET 1. Cardinal a. Construct curb, gutters and sidewalk on both sides of street with standard cul-de-sac at East end. b. Construct 36' asphalt street section in accordance with construction plans to be approved later. 2. Van Buren a. Construct curb, gutters, and sidewalk on both sides of street. b. Construct 44' asphalt street section in accordance with construction plans to be approved later. c. Construct standard intersection with Observation Drive. 3. Pico Street a. Construct concrete curb 22' north of street centerline. b. Construct standard sidewalk on north side of street. c. Install asphalt street section from North curb to match existing pavement. D. Pico Street is to remain open to thru traffic at all times. 4. Oriole a. Construct curb and gutter 18' from Street centerline. b. Construct standard sidewalk along East side of street. c. Install standard asphalt from new curb to match existing pavement. 5. All other interior streets a. Construct curb, gutters, and sidewalks on both sides of streets. b. Construct 36' standard asphalt street between curbs. 6. All street names shall be coordinated with the Historical and Cultural Committee. PW-1 7. Trees, irrigation systems and landscaping shall be as specified in the City of Grand Terrace Standards for tree planting. The developer shall maintain all landscaping until it is occupied by the nev owner. WATER 1. Construct eater system in accordance with plans approved by Riverside Highland Water Company with fire hydrant size type and location approved by Fire Department. SEWER 1. Construct sever system in accordance with plans to be approved by the City of Grand Terrace. DRAINAGE 1. Adequate provisions shall be made to intercept and conduct the off -site tributary drainage floe around or through the site in a manner which will not adversely affect adjacent or downstream properties. The engineer shall submit a hydrologic report for the development. 2. The drainage report shall contain detailed plans for intercepting the drainage from the East side of the Tract and conveying it to existing drainage facilities with consideration of the potential drainage problems at the West ends of Cardinal and Lark Street. PW-2 TRACT 13050 PLANNING REQUIRMEMIS 1. STREET LIGHTS a. Marbelite street lights shall be installed in accordance with the recommendation of the Southern California Edison Company. b. All conduit for street lights and other electrical service shall be underground. c. Prior to recordation of final map, deposit with the City, sufficient funds to pay street light energy cost in accordance with existing City policy. 2. TELEPHONE a. Developer shall provide for underground telephone service for all lots. b. Developer shall provide for underground T.V. cable service to all lots. c. Developer shall provide for gas service to all lots. 3. All utilities in the public Right-of-way shall be completed prior to final street paving. 4. All lots shall have a minimum area of 7200 square feet a minimum depth of 100 feet and a minimum width of 60 feet (70 feet on corner lots). Each lot on a cul-de-sac or on a curved street where the side lot lines are diverging from the front to the rear of the lot, shall have a width of not less than 60 feet measured at the building set back line, and a minimum frontage of 40 feet. 5. LANDSCAPING a. A minimum number of 1 inch caliper/ 15 gallon multi branch trees shall be planted on the lot adjacent to the street right-of-way for each of the following types of lots: 1. Cul-de-sac lots - 1 tree 2. Interior lots - 2 trees 3. Corner lots - 3 trees The variety of tree to be provided is subject to City approval and is to be maintained by the property owner. b. Three (3) copies of a Landscaping Plan shall be submitted PL-1 I A. for Office of Planning review and approval. Said Landscape Plan shall include the following: 1. The required slope planting. Slope planting shall be required for the surface of all cut slopes more than five (5) feet in height and fill slopes more than three (3) feet in height. Said slopes shall be protected against damage by erosion by planting with grass or ground cover plants. Slopes exceeding fifteen (15) feet in vertical height shall also be planted with shrubs, spaced at not to exceed ten (10) feet on centers; or trees, spaced at not to exceed twenty (20) feet on centers; or a combination of shrubs and trees as cover plants. The plants selected and planting methods used shall be suitable for the soil and climatic Trees 10% 15 gal.; 40% 5 gal.; SOx 1 gal. Shrubs 20Z 5 gal.; 80% 1 gal. Groundcover 100% coverage. 2. The required street trees. 3. All required walls. All decorative walls shall be designed and constructed to incorporate design features such as tree planter wells, variable setback, split block face, columns, or other such features to provide visual and physical relief along the wall face. c. Three (3) copies of an irrigation plan shall be submitted for Office of Planning review and approval when slope planting is required. Slopes required to be planted shall be provided with an approved system of irrigation, designed to cover all portions of the slope. A functional test of the system may be required. The maintenance of graded slopes and landscaped areas shall be the responsibility of the developer until the transfer to individual ownership. All irrigation systemswhere required, shall be designed on an individual lot basis. , d. All landscaping and irrigation shown on the approved landscape and irrigation plans and all required walls shall be completed or suitable bonds posted for their completion. PL-2 TRACT 13050 BUILDING AND SAFETY RFQUIREKEM 1. A preliminary soil report, shall be filed with and approved by the Building Official prior to recordation of the final map. 2. Grading plans to be submitted to and approved by the Office of Building and Safety as required by Uniform Building Code Chapter 70. 3. Obtain a demolition permit for underground structures that must be broken, back filled and inspected before covering. 4. Submit plans and obtain building permits for walls required by other departments. 5. An erosion and sediment control plan shall be submitted to and approved by the building Official prior to any land disturbance. BS-1 t f REFERRAL MEMO DATE : May 28, 1985 FROM- City of Grand Terrace Planning Department Attn: Joseph Kicak 22365 Barton Road, Suite 110 Grand Terrace, CA 92324 825-7503 TO COLTON UNIFIED SCHOOL DISTRICT 1212 Valencia Drive, Colton, CA 92324 FILE NO. 12-8.6006 12-8.5033 SUBJECT- Application for Conditional Use Permit S Site S Architectural Review Approval Tentative Tract Map No. 13050, Terrace Hills Tract. 44.3 gross acres 176 detached Single Family Residences, Specific Plan 85-10 The above referenced application has been filed with Planning Director. Any planning comment you may have be received in this office no later than JUNE 5, 1985 for Planning Review. the City should Should you have any conditions or concerns, or know of any reason why this pro3ect should not go forward, or wish to know what decision is made, please contact the department by calling the above telephone number or write referring to above file number. NOTE TO UTILITY COMPANIES: This is for your INFORMATION ONLY. No reply is necessary unless you have existing R/W or ease- ments across the property proposed for development. ---------------------------------------------------------------- Our opinions and/or recommendations are as follows regarding the proposed: THE COLTON JOINT UNIFIED SCHOOL DISTRICT HAS REQUESTED BUILDERS FEES APPROVAL SHOULD INCLUDE PAYMENT WHEN BUILDING PERMITS ARE SECURED ROBERT S. RICH, DIRECTOR -ADMINISTRATIVE SERVICES COLTON JOINT UNIFIED SCHOOL DISTRICT (714) 824-4109 Department (Please Identify Agency) Phone � a . REFERRAL MEMO DATE : May 28, 1985 FROM: City of Grand Terrace Planning Department Attn: Joseph Kicak 2236S Barton Road, Suite 110 Grand Terrace, CA 92324 82S-7SO3 TO: SOUTHERN CALIF. EDISON CO. P.O. Box 788, Rialto, CA 92376 FILE NO. 12-8.6006 12-8.5033 SUBJECT: Application for Conditional Use Permit 6 Site S Architectural Review Approval Tentative Tract :lap No. 13050, Terrace Hills Tract. 44.3 gross acres 176 detached Single Family Residences, Specific Plan 85-10 The above referenced application has been filed with the City Planning Director. Any planning comment you may have should be received in this office no later than JWE 5, 198S for Planning Review. Should you have any conditions or concerns, or know of any reason why this pr03ect should not go forward, or wish to know what decision is made, please contact the department by calling the above telephone number or write referring to above file number. NOTE TO UTILITY COMPANIES: This is for your INFORMATION ONLY. No reply is necessary unless you have existing R/W or ease- ments across the property proposed for development. ---------------------------------------------------------------- Our opinions and/or recommendations are as follows regarding the proposed: An existing powerline easement encumbers a portion of this development. Prior to approval of this project by Southern California Edison Company, it will be necessary for the developer to obtain from Edison's Right -of -Way Department, a non-interference letter. A copy of this tentative map should forwarded to Southern California Edison Company, Right -of -Stay and Land Department, Post Office Box 410, Long Beach, California 90801: Attention: C. J. Lowerison, Manager. SZO- partment (P t SOUTHERN CALIFORNIA EDISON 00L P 0 Box 788 Rialto, Califomla 92376 no DATE : FROM• TO: REFERRAL MEMO May 28, 1985 City of Grand Terrace Planning Department Attn: Joseph Kicak 22365 Barton Road, Suite 110 Grand Terrace, CA 92324 825-7503 COUNTY FIRE WARDEN 3800 Sierra Way, San Bernardino, CA 92410 FILE NO. 12-8.6006 12-8.5033 RECEIVED AT JUN 141985 KOX b AS'90C4ATES SUBJECT • Application for Conditional Use Permit 6 Site 6 Architectural Review Approval Tentative Tract Map No. 13050, Terrace Fills Tract. 44.3 gross acres 176 detached Single Family Residences, Specific Plan 85-10 The above referenced application has been filed with the City Planning Director. Any planning comment you may have should be received in this office no later than JUNE 5, 1985 for Planning Review. Should you have any conditions or concerns, or know of any reason why this pro3ect should not go forward, or wish to know what decision is made, please contact the department by calling the above telephone number or write referring to above file number. NOTE TO UTILITY COMPANIES: This is for your INFORMATION ONLY. No reply is necessary unless you have existing R/W or ease- ments across the property proposed for development. ---------------- Our opinions and/or recommendations are as follows regarding the proposed: Department /01 r ruse' Please Identify Agency ali] 5 MY AN 1) t-lilt W. LIEN ULFAK 1 MEN 1 1800 Sierra Way • San Bernardino. CA 92405 • (714) 882-1226 i DATE June 13, 1985 TO CITY OF GRAND TERRACE, Planning Department Attn: Joseoh Kicak FROM DON C. BANGHART, County Fire Warden SUBJECT: FIRE PROTECTION REQUIREMENTS LUUN I Y Ur bAN OLHNARDINO OFFICE OF PUBLIC SAFE7y FLOYD TIDWELL. Director /=[E�u 1EG[E icCW ZIEMMCIE-2 12-8.6006 Reference # 12-8.5033 TENTATIVE TRACT MAP NO. 13050 TERRACE HILLS TRACT SPECIFIC PLAN - 85-10 F1 The above -referenced pro3ect is protected by the Forestry & Fire Warden Dept. Prior to construction occurring on any parcel, the owner shall contact the fire department for verification of current fire protection develognent requirements. F2. All new construction shall canply with applicable sect2ms of the Uniform Fire Code. F3. The street address shall be posted with a m nimm of three (3) inch numbers, visible from the street, in accordance with San mlim County Ordinance 2108, prior to occupancy. F4. Each chimney used in con3unction with any fireplace or any heating appliance in which solid or liquid fuel is used shall be maintained With an gVroved spark arrester. An approved spark arrester shall mean a device constructed of stainless steel, aluminum, copper or brass, woven galvanized wire mesh, nineteen (19) gauge mi rn m n with three -eights (3/8) inch minimum i m in to one --half (1/2) inch maxi m in openings, mounted in or over all outside flue openings in a vertical or near vertical position, adequately supported to prevent movement and visible front the ground. (F-9) All flammable vegetation shall be removed from each building site a m,nimm, distance of thirty (30) feet. F6 Development shall provide for safe and ready access for fire and other emergency equipment, and for routes of escape which will safely handle evacuations. Two points of access through entire project required. F7. Private roadways which exceed one hundred fifty (150) feet in length shall be approved by the fire department, and shall be extended to within one hundred fifty (150) feet of, and shall give reasonable access to all portions of the exterior walls of the first story of any building. An access road shall be Provided within fifty (50) feet of all buildings if the natural grade between the access road and building is in excess of thirty percent (30%). Where the access roadway cannot be provided, approved fire protection system or systems shall be provided as required and approved by the fire department. 4 Ft3. Roadways shall have a m, nmmn vertical clearance of Athtrteen feet six inc#nes (13' 60). Minimum 24' width; turns based upon 47' radius. F9. A shall be provided at the end of each roadway, and shall be approved by the fire department. Based upon 47' radius. F10 Pload mamtenance, including but not l , m, ted to grading and snow removal, shall be provided for. Fll. All fire -protection water system that fall within the jurisdiction of this fire department shall be approved by this office prior to the Inctallatio[n of said systems. The following are minimn standards for Your proposed development. Hydrant locations to be determined with. water system approval. A. System Standards Fire flow 1250 C.P.M. Duration 2 hour (s) Hydrant spacing 660 feet B. Distribution hem YAMS 6 inch mininnun Iaterals 6 inch mi n i n m Riser inch munuun*n C. Fire Hydrants Hydrants 6 inch with 1 - 2-1/2 inch outle-tTsT with National Standard threads and with 1 - 4 inch pumper connection. F Street valve 6 inch gate F12. All fire flow is are over and above the average daily consumption of water, and the mmnimm residual pressure shall be twnety (20) psi. F 33 The requited fire flow shall be detennined by appropriate calculations, using the 1974 edition of the Insurance Services office (LSO), "Guide for the Determination of Required Fire Flow". F14. In areas without water -serving utilities, the fire protection water system shall be based on NFPA Pamphlet Nos 1231, "Water Supplies for Suburban and Rural Fire Fighting". A storage reservoir must be provided for each parcel; the min min capacity to be maintained shall be detennined by the fire department. F15 The developer or his engineer shall furnish the fire department with two copies of water system improvement plans where fire protection water systems are required. F16. Mountain Fire Zone building regulations specified in San Bernarcbm County Ordinance 2475 shall be strictly enforced. F17. Buildings shall be N.--ed at least thirty (30) feet apart in order to minimize the exposure and risk fray an adjacent structural fire and the conflagration potential of the spread of fire from structure to stnxrture. F18- A11 flammable vegetation shall be removed for a distance of one hundred (100) feet around each building site prior to construction to minimize pxoperty loss during the construction phase and to provide a cleared area far the constriction of a greenbelt. Large fuels such as natiive oaks can be retained if dead limbs are pruned and no limbs allowed to came within ten (10) feet of any chimney. F19. The rear building setback line on perimeter lots shall be feet to accommodate the constriction of a greenbelt to protect IME uvtznents,, and shall be shown on the tentative map. Reference to this condition, the following definitions will apply: C MELT - Greenbelt is defined as a landscaped, irrigated zone between strictures and the brush -covered wildlands that is designed to halt or slow the spread of fire and to control erosion and water runoff. The two basic requirements in developing such a greenbelt area are: 1. Reaav-al of highly flammable native bruch from around the stsacture for a specified distance. 2. Landscaping cleared, i.e. low gruring/low fuel volume Plants that have a potentially high moisture content. Many plants of this kind have been observed and tested and are considered to be fire resistive. In order to assure irrigation at regular intervals, especially during the 'drY fire season, a permanent (manual or automaticl method or irrigation is required. A landscape plan shall be aPprovsd by the fire department along with proposed provisions for perpetual maintenance. F20. There shall be a locked gate (twenty feet in width, installed on the end of Street to provide immediate fire access to the exterior o subdivision. The gate should be posted with a sign to read "FIRE LANE - i� CLEAR" in six-inch high letters, on a contrasting background. If you have any further questions or cmments, please direct them to the Fire Protection Planning Section at this office. Thank you for your cooperation. FK.dp BY: DQQ C. BANQHART, County Fire Warden FRANK KAWASAKI cc: T. J. Austin, Inc Assistant Fire Protection Planninq Officer Griffin Homes Fuscoe, Williams, Lundqren and Short Riverside -Highland Water Company 6517 P. DeClerck, Sta. 23 File C R A ITEM ( ) AGENDA ITEM NO. J&L - NUOTA COUNCIL ITEM (X) DATE )epz 4, iyoo MEETING DATE Sept. 12, 1985 SUBJECT THE CITY OF GRAND TERRACE PLANNING DEPARTMENT FUNDING REQUIRED X NO FUNDING REQUIRED Council has given staff direction to evaluate the costs of providing planning services and whether it be done by contract or by an in-house Planning Department. Before a proper analysis could be made, the costs to provide the service by contract needed to be determined. To do this the staff developed a Request For Proposal asking for a minimum of twenty hours per week services of a professional level planner to be located within the City. The proposal also requires a full-time person -- either a Planning Secretary or a Planning Aide -- to be available to answer questions at the counter and make appointments for the Planner. Over twenty proposals were sent out and we received six proposals that ranged in cost from $83,500 to $122,000. The proposals are available to be reviewed and are located in the office adjacent to the City Manager's office. Following are the recapped proposals D. G. KING ASSOCIATES 9375 Archibald Ave , Suite 200 Rancho Cucamonga, CA 91730 The basic cost of providing forty hours per week coverage is $59,760. In addition to the cost will be the cost of providing a Planner for specific plan reviews, zone change, general plan reviews, attendance at meetings and any other actkvity that cannot be taken care of by the full-time Project Planner, and will be billed at $65.00 per hour for a Principal Planner and $45.00 per hour for a Project Planner. Minutes for the Planning Commission will be transcribed for $25.00 per hour. Cost Recap Basic Services $59,760 Council/Planning Meetings 10,920 Planning Minutes 3,000 Support and Supplies 10,000 Development Reviews $15,000 Total $98,680 -2- WILLDAN ASSOCIATES 155 Hospitality Lane, #110 San Bernardino, CA 92408 Willdan's proposal is to provide all basic services for a fixed fee of $49,500 and would perform development and application reviews for 80% of the fee the City collects, which would be approximately $24,000 based on current activity. Cost Recap Basic Proposal $49,500 80% Planning Fees 24,000 Support and Services $10,000 Total $83,500 COMMUNITY DEVELOPMENT CONSULTING SERVICES Diamond Bar, California This firm makes a proposal based on hourly rates and reimbursement of actual costs. The rates are as follows Principal Planner @ $34 Per Hour Associate Planner @ $25 Per Hour Clerical @ $20 Per Hour On this basis the total cost is determined based on twenty hours per week for the Principal Planner to provide office hours and a full- time clerical person to man the front counter. Cost Recap Principal Planner Office Hours $35,360 Planner PC and CC Meetings 5,712 Full-time Clerical 41,600 Support and Supplies 10,000 Total $92,672 PSOMAS/HARRISON & ASSOCIATES 390 Lime Street Riverside, CA 92501 This firm is proposing to provide a complete package price of $7,500 per month to provide the basic services as well as attendance at the meetings, preparation of the planning minutes and any other activities needed to provide adequate planning services. Cost Recap Annual Cost @ $7,500 Per Month $90,000 -3- BSI CONSULTANTS 16880 W. Bernardo Dr. San Diego, CA 92127 This proposal is for providing a Principal Planner for 12 hours a week and a Planning Aide full-time. All other proposals are based on twenty hours per week Planner office hours. This proposal has been adjusted to reflect evenly with the others. Cost Recap Principal Planner ($58 Per Hr) $60,000 Planning Aide ($25 Per Hr) 52,000 Support and Services 10,000 Total $122,000 GARY MITCHELL & ASSOCIATES 133 Spring Street Claremont, CA 91711 This proposal does not allocate costs on a per hour basis and the level of service proposed is less than the services costed out on the previously listed proposals. This proposal calls for attendance at all Council and Planning Commission meetings, 12 office hours per week of the Principal Planner, 10 hours per week of a Project Planner, 15 hours per hour for clerical support. This proposal represents the lowest cost, but does not provide the minimum staffing level requested by the proposal. The cost provided by the consultant would have to be resubmitted to reflect the level of service required. Cost Recap Basic Services $74,950 Services and Supplies 10,000 Total $84,000 -4- The other option to contracting is to establish an in-house Planning Department. Following is the historical cost of providing planning services. The last column represents the projected cost to provide an in-house Planning Department for FY 85-86. PLANNING COST HISTORY TABLE 1 4370 PLANNING 80-81 81-82 82-83 83-84 84-85 85--86 Proposed 110 Salaries & Wages $20,126.71 $34,479.00 $30,934.00 — -- $46,972.00 115 Overtime 61.23 — -- — -- 8,550.70 140 Fringe Benefits 4,547.81 8,372.00 8,736.00 -- — 5,825.00 141 S.U.I. Health -- 360.00 288.00 -- -- 2,846.00 210 Office 5pense 1,597.03 903.00 776.00 — -- 1,600.00 211 Major Equipment -- — -- _- 1,200.00 219 Office Furn. & Minor Equip. 1,227.45 492.00 — __ — 300.00 220 Spec. Dept. Expense — 630.00 -- -- -- 1,000.00 230 Advertising 1,094.00 231.00 -- -- -- 500.00 246 Maint. & Operation of Equip. -- 94.00 188.00 -- -- 150.00 250 Prof. & Spec. Svcs. 135.00 102.00 76.00 — — 1,000.00 255 Other Contractual Svcs. 16,186.00 — 13,502.00 30,000.00 47,500.00 5,000.00 265 MaThership & Dues -- 94.00 -- -- -- -- 270 Travel, Conf. & Mtgs. 684.52 106.00 338.00 -- — 500.00 271 Local Mileage — 278.00 124.00 -- -- 250.00 401 Machinery & Equip. 977.85 -- -- -- — -- 601 Engineering — -- -- -- -- -- 701 File Cabinets (3) -- -- -- -- -- 400.00 DEPT. TOTAL $46,637 60 $46,141.00 $54,962.00 $30,000.00 $47,500.00 $76,093 00 STAFF RECOMMENDS THAT COUNCIL CONSIDER THE CHOICES IN PROVIDING PLANNING SERVICES AND GIVE STAFF DIRECTION ON THE METHOD PREFERRED TO CARRY OUT PLANNING FOR THE CITY. 1. IF STAFF IS DIRECTED TO NEGOTIATE FOR AN OUTSIDE CONSULTANT, COST AND APPROPRIATION ACTION WILL BE CONSIDERED WITH THE AWARD OF THE CONTRACT. 2 IF STAFF IS DIRECTED TO SECURE AN IN-HOUSE PLANNING DEPARTMENT, STAFF WILL REQUIRE COUNCIL TO A. CREATE CITY PLANNER POSITION SALARY RANGE 73. B. CREATE PLANNING SECRETARY POSITION SALARY RANGE 51. C. APPROPRIATE AN ADDITIONAL $11,261 TO DEPARTMENT 370 PLANNING FROM GENERAL FUND BALANCE TO INCREASE THE DEPARTMENT TO $76,093 AS REFLECTED IN TABLE 1. 3. AFTER REVIEWING THE COSTS FOR AN IN-HOUSE PLANNING DEPARTMENT AND/OR COSTS OF A NEW CONTRACT FOR CITY PLANNER, STAFF FEELS THAT ANOTHER IMPORTANT OPTION AND RECOMMENDATION IS TO REEVALUATE AND RE -NEGOTIATE OUR PRESENT PLANNING CONTRACT. TS bt FF 'T 12-8 8008 A- : R A ITEM ( ) COUNCIL ITEM (<x ) KETING DATE: September 12, 1985 1GENOA ITEM NO. ;UBJECT: Zone Change Amendment for Area 10 UNDING REQUIRED 0 FUNDING REQUIRED xx On August 19, 1985, the Planning Commission approved the attached Resolution, recommending that the City Council change the Zone from R-R to R-3 of the property known as Area 10, located at the intersection of Mt. Vernon and Canal Street. The property is part of the area previously approved in concept by the Planning Commission and City Council for a Master Plan development of apartments. The attached Ordinance would implement the Planning Commission's recommendation. STAFF RECOMMEND THAT THE CITY COUNCIL: 1, WAIVE FULL READING AND ADOPT FIRST READING OF THE ORDINANCE RV TITLE nNiLY 2. SCHEDULE PUBLIC HEARING AND SECOND READING OF ORDINANCE FOR COUNCIL MEETING OF SEPTEMBER 26, 1985. JK/lh 4 0 PENDING MY, COUNCIL APPROVAL ORDINANCE NO. _ AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, APPROVING ZONE CHANGE AMENDMENTS FROM R-R TO R-3, IN COMPLIANCE WITH THE GENERAL PLAN UPDATE OF APRIL 26, 1984. (AREA 10) WHEREAS, the City Council of the City of Grand Terrace approved a General Plan Update on April 26, 1984, and WHEREAS, said General Plan Update resulted in various zoning within the City of Grand Terrace not being in compliance with said General Plan Update as required by law, and WHEREAS, the City Council has directed the Planning Commission of the City of Grand Terrace to study and to bring said zoning into compliance with the City's General Plan, and WHEREAS, the Planning Commission conducted a Public Hearing on this matter on August 19, 1985, in the time and manner required by law at which all evidence and testimony was duly heard and considered, and WHEREAS, the Planning Commission has recommended zoning amendments as described on Exhibits "A" and "B" attached hereto and incorporated herein; and WHEREAS, the recommended zoning amendments are consistent and conform with the General Plan of the City of Grand Terrace as updated on April 26, 1984; and WHEREAS, the zoning amendments have been reviewed and analyzed as to environmental impact, and a Negative Declaration has been duly issued in the time, form, and manner prescribed by law, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY ORDAIN AS FOLLOWS SECTION 1. That the real properties as shown on Exhibits "A" and "B," attached hereto and incorporated herein, are hereby rezoned and the zoning amended as shown on said Exhibits. SECTION 2. Effective Date - This Ordinance shall be in full force and effect at 12 01 a.m. on the st ay after its adoption. SECTION 3. Posting - The City Clerk shall cause this Ordinance to be posted in three (3) puFTic places within fifteen (15) days of its adoption, as designated for such purpose by the City Council. SECTION 4 First read at a regular meeting of the City Council of said City held on the day of , 198 , and finally adopted and ordered posted at a reguTar meeting of said -city Council on the day of , 198. EXHIBIT "A" LEGAL DESCRIPTION PROPOSED ZONE CHANGE AREA NO. 10 All that portion of Lot 5, Block "E" as shown on Map of Grand Terrace Tract on file in Book 1, Page 33, Record of Surveys, Records of the Recorder of San Bernardino County, California, being more particularly described as follows: Commencing at the intersection of the South line of Lot 5 with the west right of way line of Mt. Vernon Avenue as shown on Map of Grand Terrace Tract; THENCE Northerly, a distance of 148.02 feet, along said right of way line, to the true point of beginning; THENCE Westerly, along a line parallel with the South line of Lot 5, to the intersection of said parallel line with the east right of way line of Gage Canal; THENCE Northeasterly, along the east right of way of Gage Canal, to the intersection of said right of way with the west right of way of Mt. Vernon Avenue; THENCE Southerly, along the west right of way line of Mt. Vernon Avenue, to a point distant 148.02 feet from the south line of Lot 5, being also the Point of Beginning; ot 0 EXHIBIT "B" ZONE CHANGE ON AREA 10 FROM R-R "RESIDENTIAL AGRICULTURAL DISTRICT' TO R-3 "MULTIPLE FAMILY RESIDENTIAL DISTRICT.' STAFF REPORT PLANNING COMMISSION PLANNING COMMISSION MEETING DATE: FROM: AGENDA I NUMBER: SUBJECT: APPLICANT: PROJECT LOCATION: i -,iY DI -Ty Cau,,C'L 12-8.8008 AUGUST 19, 1985 PLANNING DEPARTMENT AREA 10 ZONE CHANGE FROM R-R TO R-3 City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92324 Area 10 — Legal Description: All that portion of Lot 5, Block "E" as shown on file in Book 1, Page 33, Record of Surveys, Records of the Recorder of San Bernardino County, California, being more particularly described as follows: Commencing at the intersection of the South line of Lot 5 with the west right of way line of Mt. Vernon Avenue as shown on Map of Grand Terrace Tract; THENCE Northerly, a distance of 148.02 feet, along said right of way line, to the true point of beginning; THENCE Westerly, along a line parallel with the South line of Lot 5, to the intersection of said parallel line with the east right of way line of Gage Canal; THENCE Northeasterly, along the east right of way of Gage Canal to the intersection of said right of way with the west right of way of i-it. Vernon Avenue; AGE.'IL ' I >-=iv] i 10 P C MEETiNG DATE _ '�7 THENCE Southerly, along the west right of way line of Mt. Vernon Avenue, to a point distant 148.02 feet from the south line of Lot 5, being also the Point of Beginning. GENERAL PLAN LAND USE DESIGNATION: Medium Density Residential CURRENT ZONING: R-R, "Residential Agricultural District" PROPOSED ZONING: R-3, "Multiple Family Residential District REQUEST: The City Council of Grand Terrace has directed the Staff to proceed with the Zone Change of Area 10 to bring these parcels into conformance with the Community Development Element of the General Plan Update of April 28 1984. ENVIRONMENTAL ANALYSIS: A Negative Environmental Declaration has been prepared in accordance with the California Environmental Quality Act. STAFF ANALYSIS: On July 8, 1985, a proposal by Mr. Al Trevino, known as as the Mt. Vernon Master Plan, was presented in concept to the Joint Session of the City Council and the Planning Commission for a development of the area, known as Areas 10, 11, and 12 in the Mass Zone Change. Said area is bounded by Mt. Vernon Avenue on the east, Canal Street on the west and northwest, and Britton Way on the South. The plan as proposed by Mr. Trevino incorporated all of the acreage with the boundaries of these areas. Mr. Trevino will attempt to gain control of all of the properties within the area and develope as per the proposed Mt. Vernon Master Plan. As part of processing the Master Plan, the City Council authorized Staff to change the Area 10 Zoning District from R-R to R-3. RECOMMENDATIONS: STAFF RECOMMENDS THE PLANNING COMMISSION ;HAKE THE FOLLOWING FINDINGS AND RECOMMENDATIONS AND TARE THE FOLLOWING ACTION: A. The proposed amendment will not be (1) detrimental to the health, safety, morals, comfort, or general welfare of the persons residing or working within the neighborhood of the proposed amendment or within the City, or; (2) Injurious to property or improvements in the neighborhood or within the City. B. The proposed amendment will be consistent with the latest adopted General Plan. C. Adopt the attached Resolution, including the findings as written in the Staff Report, approving the Zone Amendment; and to recommend adoption of the Negative Environmental Declaration to the City Council. STAF,REPORT ilugusz Zo r 170a\ 12-5 2157 ::5 0 R A ITEM ( ) COUNCIL ITEM (XX MEETING DATE: September 12, 1985 ZNOA ITEM NO. 18JEGT: Nuisance Abatement at 22149 Van Buren Street NOING REQUIRED XX FUNDING REQUIRED The City Staff has received several complaints about an abandoned house located at 22149 Van Buren Street. The house is vacant and has been vandalized both inside and out. In it's present condition the property is an eyesore and potential fire hazard. In accordance with Section 15.44.140 of the Municipal Code, the property owner was notified of the nuisance and given 30 days to take corrective action. The time limit has expired with no response from the owner. To prevent further damage and abate the present nuisance, the doors and windows should be covered and dry weeds removed from the yard. STAFF RECOMMENDS THAT THE CITY COUNCIL: 1. DIRECT STAFF TO TAKE CORRECTIVE ACTION TO ABATE THE NUISANCE AT 22149 VAN BUREN STREET. 2. APPROPRIATE $1500 TO DEPT 190, NON DEPARTMENTAL, FOR NUISANCE ABATEMENT FROM GENERAL FUND BALANCE NOTE: FUNDS SPENT WILL BE RECORDED WITH THE COUNTY RECORDER AND BECOME A LIEN ON THE PROPERTY TO BE REFUNDED TO THE CITY WHEN DELEQUENT TAXES ARE PAID. .. F`:..V'J:y j ax- 72