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10/17/1985R, CITY OF GRAND TERRACE REGULAR COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS OCTOBER 17, 1985 GRAND TERRACE CIVIC CENTER ° 5 30 P.M. 22795 Barton Road * Call to Order 0 * Invocation - Pastor Dave Jacobs, Grand Terrace Christian Fellowship Church * Pledge of Allegiance * Roll Call CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approval of 9/26/85 Minutes 2 Approval of Check Register No. CRA101085 3. Economic Development Adhoc Committee Member Appointment ADJOURN COMMUNITY REDEVELOPMENT AGENCY. REGULARLYTHE E 0 24, 1985, HAS BEEN CANCELLED. E U A C A MEET N P11LL UG HLA_U I HURJUf11 I. 11UV . I. L7UJ. !l1 .J JU I .11. CONVENE CITY COUNCIL 1. Items to Add/Delete 2. SPECIAL PRESENTATIONS A. Droclamation-Communications Month, Oct. 1985 B. Status Report - Master Plan for Areas 10, 11 & 12 - Al Trevino 3 CONSENT CALENDAR The following Consent Calendar items are expected to be -outine & non -controversial They will be acted upon by the Council at one time without discussion. Any Council Member, Staff Member or Citizen may request removal of an item from the Consent Calendar for discussion A. Approve Check Register No 101085 B. Ratify 9/26/85 CRA Actions Staff Recommendations Approve Approve Approve Approve Council Action I COUNCIL AGENDA 10/17/85 - Page 2 of 3 C. Approve 9/12/85 Minutes D. Approve 9/19/85 Minutes E. Approve 9/26/85 Minutes F. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, RESCINDING RESOLUTION NOS. 82-16, 82-32, 82-39, 82-49, & 82-38, & AMENDING THE RULES & REGULATIONS FOR THE ADMINISTRATION OF PERSONNEL MATTERS PURSUANT TO GRAND TERRACE MUNICIPAL CODE SECTION 2.24.090. G. Appropriate $1,000 to Dept. 190, Non - Departmental for Meeting Room Security Staff Recommendations Approve Approve Approve Adopt Approve H. Approve 1-Year Time Extension for Tentative Approve Tract 11450 to Expire 10/25/85 (Roy Roberts) I. Approve & Authorize Mayor to Execute Amend- Approve ment (GTC 79-36-3) to Omnitrans Joint Powers Agreement (GTC 79-36) 4. PUBLIC PARTICIPATION 5 ORAL REPORTS A. Planning Commission B. Parks & Recreation Committee C. Historical & Cultural Activities Committee D. Crime Prevention Committee (1) Declare Larry Williams term vacant due to lack of attendance & authorize advertising vacancy for an unexpired term to expire 6/30/86 E. Emergency Operations Committee F. Economic Development Adhoc Committee G. Police Chief H. Fire Chief I. City Engineer J. City Attorney K. City Manager L City Council Council Action J W, COUNCIL AGENDA Staff 110/17/85 - Page 3 of 3 Recommendations 16 PUBLIC HEARING - 7 30 P.M. A. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY (1) Waive 1st read - OF GRAND TERRACE, CA, AMENDING THE CITY OF ing, (2) Adopt by GRAND TERRACE'S MUNICIPAL CODE, CHAPTER Title Only 18.66, SECTION 18.66.050, DEALING WITH APPEALS TO THE CITY COUNCIL OF PLANNING COMMISSION DECISIONS RELATIVE TO USE PERMITS (Second Reading) B. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY (1) Waive 1st read - OF GRAND TERRACE, CA, AMENDING THE CITY OF ing, (2) Adopt by GRAND TERRACE'S MUNICIPAL CODE, CHAPTER Title Only 18.72, DEALING WITH SIGNS. (Second Reading) I7. UNFINISHED BUSINESS A. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY (1) Waive 1st read - OF GRAND TERRACE, CA, DEALING WITH NOISE & ing, (2) Adopt by DECLARING THE EMISSION OF CERTAIN NOISES TO Title Only BE A NUISANCE. (First Reading) B. Acquisition of City Christmas Decorations 8. NEW BUSINESS A. Request for Clerk Typist Position - JApprove Community Services Department i B. Approve and Accept Planning Commission Approve Recommendations for the General Plan Annual Review (ADJOURN THE REGULARLY SCHEDULED MEETING FOR OCT 24, 1985 HAS BEEN CANCELLED. THE NEXT REGULAR MEETING WILL BE HELD THURSDAY, NOVEMBER 7, 1985, AT 5 30 P.M AGENDA ITEM REQUESTS FOR THE 11/7/85 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY 12 00 NOON ON 10/30/85. Council Action J E,`,:,,,,,3 -, t .-i JG AL OCT 17 1995 CITY OF GRAND TERRACE 0t'11% n C-", f;O. / COMMUNITY REDEVELOPMENT AGENCY REGULAR MEETING - SEPTEMBER 26, 1985 The regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on September 26, 1985, at 5 35 p.m. PRESENT Hugh J Grant, Chairman Byron Matteson, Vice Chairman Tony Petta Barbara Pfennighausen Dennis L Evans Seth Armstead, Executive Director Thomas J Schwab, Treasurer Ivan Hopkins, Attorney Ilene Dughman, Secretary ABSENT None ITEMS ADDED TO AGENDA - 3 - Arbitration Award, 4 - Economic Development Ad Ho—c—C—ommittee APPROVAL OF MINUTES (9/12/85) CRA-85-48 Motion by Mrs. Pfennighausen, Second by Vice Chairman Matteson, ALL AYES, to approve the Minutes of September 12, 1985, as presented. APPROVAL OF CHECK REGISTER NO. CRA092685 CRA-85-49 Motion by Vice Chairman Matteson, Second by Mr Petta, ALL AYES, to approve Check Register No CRA092685, as presented. APPROVAL OF ARBITRATION AWARD CRA-85-50 Motion by Vice Chairman Matteson, Second by Mr Petta, ALL AYES, to approve appropriation of $50,000 in Agency Fund #32 Capitol Projects fund for the purpose of paying the arbitration award and authorize payment of the award prior to the release of the check register to avoid payment of additional interest Economic Development Adhoc Committee Vice Chairman Matteson advised he submitted his resignation to Jim Rialey, Chairman of Economic Development Ad Hoc Committee, due to a potential conflict of interest Page 1- CRA - (9/26/85) f .r • CRA-85-51 Motion by Chairman Grant, Second by Mrs. Pfennighausen, to accept Vice Chairman Matteson's resignation from the Economic Development Ad Hoc Committee with regret, Carried, 4-1, with Mr. Petta abstaining. Motion by Mayor Pro Tem Matteson, Second by Mayor Grant, that Chairman Grant fill the vacancy on the Economic Development Ad Hoc Committee. Mr. Petta requested the Agency abstain from acting in any further capacity until such time as official word is received via CityAttorney Hopkins from the Fair Political Practices Commission determining whether he is qualified to vote on economic development matters. City Attorney Hopkins advised he should have word within two weeks. Vice Chairman Matteson concurred and withdrew Motion, with its Second in concurrence. Adjourned at 5 44 p.m. The next regular meeting will be held October 1' at 5 30 p.m. Respectfully submitted, Secretary APPROVED airman Page 2- CRA - (9/26/85) 1 ellWillu :/1%1i nd i %v v. 2- CRA AGENDA ITEM ► Qf ot OCT 17 1985 CHECK NUMBER (1) RA1547 (2) RA1548 MAVERIC CONSTRUCTION KICAK AND ASSOCIATES COMMUNITY REDEVELOPMENT AGENCY CITY OF GRAND TERRACE OCT. 10, 1985 CHECK REGISTER NO CRA101085 OUTSTANDING DEMANDS AS OF OCT 10, 1985 ARBITRATION AWARD 8/22/85 ENG SERVICES VIVIENDA BRIDGE 8/26-9/22/85 $49,467 77 f TOTAL $50,249 07 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CRA LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF CRA THOMAS SCHWAB TREASURER CC ;IL AGENDA ITEM A 02 —A �ZIIC ��TTI7TiT#tQYi l COW.UNICATIONS MANTH OCTOBER 1985 ir1HEREAS, the ability to listen analytically, think constructively, and speak effectively is among the most valuable talents a person can develop, and WHEREAS, the development of leadership abilities in men and women is of political value to our democratic society and the free enterprise system, and WHEREAS, Toastmasters International, a non-profit, non-sectarian, non- partisan, educational organization, is dedicated to providing the opportunity for developing these talents, and WHEREAS, Toastmasters Clubs, through their 8-week youth leadership and 8-week adult speechcraft courses have introduced innumerable persons to the practical values of public speaking, and WHEREAS, the Grand Terrace Toastmasters Club makes important contribu- tions to the public good through its participation in the community service and charitable programs, NOW, THEREFORE, I, Hugh J. Grant, Mayor of the City of Grnd Terrace, on behalf of the City Council, do hereby proclaim the month of October, 1985, as " C O M M U N I C A T I O N S M 0 N T H° in the City of Grand Terrace and commend the Grand Terrace Toastmasters Club on the occasion of the 60th anniversary of Toastmasters International. Mayor of the City of Grand Terrace and of the City Council thereof. This 17th day of October, 1985 ® Ocber 4, 1985 STP. REPOF.T 12_to337 12 8 8008 R A ITEM ( ) COUNCIL ITEM (xx ) ?FETING DATE: October 17, 1985 i5o aENDA ITEM N0. OBJECT: Status Report on Master Plan for Areas 10, 11 and 12 1t;3INs REQUIRED ) =�INIDING REQUIRED xx Mr. Al Trevino has requested time on the Agenda to brief the City Council on the status of the proposed Apartment Development located between Mt Vernon and Canal Street north of Barton Road The Planning Commission and City Council have previously approved the plan for developing this area, and all zone changes and parcel maps requested by property owners have been approved to accommodate the plan. STAFF RECOMMENDS THAT THE CITY COUNCIL RECEIVE THE REPORT BY MR AL TREVINO. NO ACTION REQUIRED THIS IS AN INFORMATION ITEM ONLY. 6 JK/JS/lh 9 Q ¢DCHREuF CITY OF GRAND TEKFACE iClvUINU�U'1'il. uul 7 ly�y E 1 DATE 10/03/f5 VOUCHER/WARRANT LEGISTER COUNCIL APPROVAL COUNCI AGENDA ITEIA ':3d WARRAN� ' 19APRANT NUMBER NUMBER z J NAME DESCRIPTION AMOUNT AMOUNT ELF LWU-rMFTTA—C-ITTES KEG.l C MEET. 9/Z5 COUNCIL 62.00 b2.00 P4409 1972 ULFEPRED COMPENSATION FUND HEALTH/LIFE INS.00T.85 175.94 6 CT-.T 26 . ] ^ h HEALTH/LIFE INS.00T.85 " _ 267.63 • HEALTH/LIFE INS.00T.85-. -267.63 1,068.04 : P4410 1972 DEFERRED COMPENSATION FUND PETTA INS. 9/85 150.00 150 00 J P4411 MU55015 ITALIAN DELI /"" JOINT WORKSHOP 9/28185 49.50 5 'JOINT WORKSHOP 9/28/85 49.50 99.00 P4412 4110 KICAK E ASSOCIATES ENG.SVCS.8/29-9/22/85 364.00 d a ENG.SVCS.8/29-9/22/85 826 93 ^ Eft".SGS�B/29-9122/85'�s �, 44,5U4, L o a ENG,SV&S:18129'9122%85" —91421 : ENG.SVCS.8/29-9/22/85 66.60 J • ENG SVCS.8/29-9/22/85 696440.30 189868.53 ._. P4413 2864 1. N Y r .r4 ) f G• T AREA C' A�IpER'OF COMMERCE < ✓ s�ri>, t�<;A' xw s.'„f,t Y�`'a.F 't"t I <.{,,,'c�'�lY'/ o +.•y x 'x, " PBROP• 2 QUA�TEf 83�8#i Sx 3�>ht s X'LjR '{H ail�,'�f�4Tff ¢(E/ }!,r e A.: s f Hf ✓t` <.. Y r,c a s,s/!^µ ear` a5 P+0�£fN, a�rfx 7�560.00 :. zS. 7 " �.✓x , sx,✓P j£M ty t iX,Y k<. 'NtiP`.v ` t^3.Sr`4£.st'SC° "xX k} r ss 'Y 6nY: '.y �a`.rn , y msy., `, 3�e Yi .. , r`n ,4'. Yw, 2 o P4415 SAN BERNARDINO VALLEY COLLEGE TRAIN.SEM.SHERIFF ACADEMY 10.00 10.00 < 34c sr 9,J46 ARBITRATION p 49,4,.7S 7.!77RA1547 Att"<; s e 15093 DAVID RAMIREZ • • — REIMB.SIGN VARIANCE 117.00 117.00 t 4 I] 15094' ^ Y; Y,. r < b � $ i yCr "' g nt` '{ p, " n `' { rr,,(( �b 'r!z ��,,, , s4 � i✓ 3s w F S Yainin^ F'� lti��r �', ..f I < x. b r s` �,. Sy"' Ms. >ra WE STLANO' CONStlLTAN'�5`,4^� sw�5 a .ps.;�� ;^! I IGAT'�0/ (GAGE, CANAL.r s y"risx { (y< z _ e < K �{ .. « P ys by „ X j ✓r /r3n� S^ , �' ! L ¢ y CA" f'` x � i ?.�?O x Via;`" 9�000:Oa • ^` R `t^ � Y ✓d< 9 z g {x' a w` F l "' >. x��j�� ( icy 5'S �9L ~✓ 2 ✓, ' ' 3 `3 co 15096 1027 ACCURATE JANITORIAL SERVICES JANITORIAL C/C 9/85 19280.00 19280.00 u .,.. 15097 V : ", f >,,, s ". ,�s�,^ 'a s E! l"sfC6�`> v' y.>i6,,,<u zt SLfz w ;� >< >Lrswf''"sr� ? ''{�;� :✓''�'r,+ 17a^N/y`s 8•K`6 STENO '011 ^ 24.26 324.26 `s . .. s a a ` t �`" ; r >" s''n,G� is(}. " L.- " /" f;s•"`ryES ,9� ? i>. Y �s < .r6x.">•su t S 6% , at 52 r .,{ ',"' �,`s 3c t ,•• `sn m". "+f .p.,aa Y rs SfL 3 h r /` .r4 8 ' •'Au LUUAL l �. 15099 1223 ATET INFORMATION SYSTEMS RENT EOC PHONE 3.39 3.39 4 : c rs .� " , w"; t.< "f / ^ e a�k Y�a a q s4 ., �. , 4 rx^ 4 ,rak4ee{ a�s,•,ofla ` � t<<,� t a s 15100 �' 1360 $#ASTANCHURY' BbTTLEO 'WATER 38.70 . ✓ ,J 15102 1860 COLTON JOINT UNIFIED SCHOOL SO.DANCE 9/7/85 60.00 5 D9.08 x 4 rl t/, + " VnCFPEGR CITY OF GRAND TERRACE PAGE 2 DATE 10/03/P5 VOUCHER/hAPRANT REGISTER 6� I VOUCFIE P VE Pf'ok VENDORFTE 1� ITEM WaRRAN = WARPANT tUtBEP NUMEER NAME DESCRIPTION AMOUNT AMOUNT L-3 -- 75 �UOMPLETE 6LSINESS SYSTEMS RENT CLPIER)TOSHIBA 10/85 486.11 486.11 , 6 15104 2260 EMPLOYt ENT DEVELOPMENT DEPT. SUI 3 QUARTER 1985 227.72 _ , $1�i3'-GARTER 1 85 29.06 256.78 e 15105 2296 F £ W SMITH FAIR DECORATIONS 35.32 10CRAFT-SUPPLIES9RECREATION 31.05 66.37 2 15106 3158 HAYS GROUP) INC. PART.PAY SALERY CONSULTANT 278.35 278 35 15107 3171 HERSHEY BUSINESS PRODUCTS RIBBON £ LIFT OFF TAPE r`>, 76.00 _ „ RIBBON C LIFT OFF TAPE w w 76.00 _ 152.00 6 15108 I6 3217 HOUSTON'S SWEEPING STREET SWEEP SEPT. 1985 19676.48 19676.4f I9 OAF- -N-CAf�5E'F1 E-;C-RE"EF7-P-R!�i Nii�"BitAS- i A y5' S:� f %�w ; , t A�ff-F„ .40 - f 20.40 yf5 j4 ` 15110 4420 VIRGIL LIVELY CROSS•GUARD 9/9-9/20/85 zrt` " ' : '� . 127:20' ,, r z - .80 ,. 15111 4470 LOMA LINDA DISPOSAL TRASH PICK-UP C/C 10/85 38.35 z, , TL'K- Up FAKRT I s Y ' `f s✓° h_ , ; ' F EXTRA; P1Cl�-lIP'PARK-9/85< �" -K, i °�"fa:'15F,;iSO,:` '� 91.70 29 ,6 15113 5528 PHILIP M. PAGE PARK CLEAN UP SEPT.85 146 00 146.00 � �=fEY b ,.f' ,l 15114 5529 PACIFIC BELL. x PHONE`,C/C„8l85 sib �>�','<°'787:bfa '; <'' f _ PHONE EOC "8l8� f <R ., ' �x ;' �., s,x£ " 29:$b 817r:52 „ 15115 5545 PETRA ENTERPRISES POSTERS FOR FAIR 35.59 ,6 FALL REC.FLYERS 54.13 17 w i s '�-�p'�7-z��•'�'p�('�'�•p j I�dzILl 1'1 rVJ5IG:I. f's r '( 6y� lq�w£/3'0 • tnL Iri S k ✓ X 3 R 1 Sr Z it �! s xyfH y''y0 ^y uVv . .:.sh'tM*��` PEOPLE ` ( 13s, Yn4t � ar ;*: xr v 'i` ✓s- x 3 iN'i*aA eL 7�e �3 s �REG�SVC5'•9%9-4f4l85 'f =^��-z� F 1,587.b0,,.,� (;{ C^;a f= :1's�E37.6G 19 15116 5579 a HELPERS,INC. "`q;,,�''+';' ;'„�'`s`" 10 15117 12 6144 RECO REFRIGERATION EOUIP.CO. MAINT. AIR COND.C/C 132.00 132.00 0 SAN BERNROINO MJV A k � � ,rr • 51, 15119 6561 BERNARDINO)AUDITOR/CONTROLs PARKjFCITES- Sf85 CJFTCF'f? m "^t ",] 4'" SAN yhN ",�5.00, ,75.00 6 „ 15120 e 6503 SAN BERNARDIN09 COUNTY OF TRAFFIC ENG.000NTY 504.14 0 504.14 19 x -,STN OF,. ' 3 x .. < a st(�x"`yK j <, f r„ f✓ .,. f 5� 2. • ,/ N K �xF s, "^errs ..,,g,* „�;> 14.40�1 6 x{ '' mL vy z ' rya /1s�`a '3 - H 111 40 fl r NdY r it )i ' " 5 ,DUMO,CHARGE -9/1i/85'" ! rr x t srz�,,..;' w.,}+ f s•f'IbY �'ko �1 N, : t16 8 1 SMARIA-COMPANY HALLOWEEN CANDY 290.71 290.71 15123 6682 SOUTH COAST RUBBER STAMPS APPVD FOR PMT STAMP 27.47 27.47 , 7 L (� VrCf RtGF CITY OF GRAND TERRACE PAGE DPTE 10/03/E5 VUUCHER/WARRANT FEGISTER a DCftEF TE— WARRAN VAFRANT NUMBER NUI"BER NAME DESCRIPTION AMOUNT AMOUNT 12U U. C A —E ff=O 10 2 --- — ELEC•CIVIC CENTER 39291.60 ' ELEC.BAkT/PALM TRIANGLE 13.14 ELEC.SPRI�NKLER PARK rt 11.21 3,540.88 6. 15126 6782 STATE COMPENSATION INS.FUND WORKERS COMP.INS SEPT.85 791.32 791.32 15127 6960 TERRACE LANDSCAPE SERVICES REPAIR,MAIN LINE C/C 292.83 LAND.MAINT.C/C 10/851 _ 400.00 : 01 ' 1965T.83 a 15128 7582 VERTICAL MANAGEMENT SYSTEMS PROCESS PARK.CITES 8/85 50 40 50 4( • -- a1� ,:" �¢ A`k °z4 :cs.s-> gym,"' 15129 7791, yWA TENBARGERS OFFICE SUPPCY OF ICE; SUPPLIES" OFICE�;S�IFPL'IE�at��:'rF'a '�F'i�Y'12:`66 s = OFFICE SUPPLIES/ 32.19 85.50 — N--f r-_F WIrIT l Ci717t'!'I7 s t ' REPATK T -PF RECUT�i3 11 r.F h`t #�y§� s wt L" w f t ! ' i `� ,y • _ _ _1 � tn`s"h t t y $y„i r E ) x i :L' G\u `, F. ^X 'FS0`.4`f` .� <4t '`lae kk'✓>xt .�i`r 14 .,� St��^. tr`l,Fws Y„A'`r't'jd�'K %?4r3 >+�'!+r".. 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" V 2- 4 i,s's'•' C f iyl Ez P' 9 h Sd i 7" + � s� � s, 3..`,ask $�''t� u 1 ",�,��„t N� �,! 1> la I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CITY LIABILITIES HAVE 17 .! ? t 4 < .y d' �,.�....' ` Y > tf y fy e� '1"> L> .hb�v. 3 u fyA f. F n` ✓ ice`^ Cy'F S),: < BEEN AUDITED BY ME AND BARE NECESSARY AND APPROPRIATE, EXPEIVDTTURES FA� T EROQERATION Oft IF�E GI'[ � � � j�.,y ', s,^ir§'az%,•,z" ,� Yici, e P) �• �: x w { ;''� L .r 3 •,4 s" Ps .�Xt.it x x +;.a9se r �:x`sapas t,.x r S..�r. t' >ct ,".��>.•> YN� es •i ,yes s { 3k.:E;r f�°iS+c O d i 7 f f +,. S` �`M c',tK 5 S t' h. v/ 7 3.. �"a; "`, ]' • N.. ^i t rti '.• . zs `•t'` i< C K 1 s� tom« c§ s " r�� ,�,k '3 1f'[z �>i K..w h" ° :ir„ > is '/ d ,Ssl � i:� �f S➢s�� r j Y l.ia2k,.`M`� i .: r,�)`� � Sr» s'%�-n'r 3Cr to 1 19 r k..> � `C� i T5 'Z yoin �>, r'al'„ � )>,`�ttK� XY° � k,Y^::r,� y F � a'1 Ln�` +fir • 4 �l^r ✓3 a > F >} s� "X sty N'i S1 �'�4�%�"�a') .>f f% ..}' 'S F¢ m. > �b 11 6a t s {'y rF s •• ?. w s�' ,+ r re¢ t`f x•» P., r, a ,a •s rtd`..s s 2 5 r s t ' rz v t^ d.s e ss a t i a>t'•wr,s .s dr,i r s w 'r + L' !.. � � � � �� E,*,,,.F k {^>'X".. r,$ a � w.r z �x ,i �".rI rv"' y;.• r )r{ e<� „sns t^ Rt w y � t;S i L f° L 4>= < d A )>, � Y �v i°> •• 4�t ", xk�1� ''FS y yh7 nF ?a i �� § ,y IV'� {t�F ,� 'i ,t� S,,"rs 1t nF Y 1 i F,,s .L rrc :x > � <6 siK t�,v t �)�F 'f eS5> a id' t•P waf" ,1 < frs�t[�" a ✓Lx!%>d �>ro t6'""S 3'i > ' �w s 1> , ' r t` " ° M•� KM t Xs. tr, i r s c xI "r f,k kx %s f-"r f;;'s -3. o.,' ` f �s.� '�'i` r,�i, r'',,er b0 v'� sHv ¢'?s"3' F,+ 'I e Y,)'L>'£ L ,� r� f F *i0, Y 'y F .z • r,xr , ;!s, 16 THOMAS SCHWAB 1, 19 FINANCE DIRECTOR .._._ yag � . d.4 �i atse � �, � fttx t 1 t .• `� "`�" lk�j'� i ,a °' , 4 t s `" ,> ' �£Y�.>"'�• `'t a; '`` '•tw >; ` `+� r ' ¢. `, �. d j . s> 'iY. ` 4K�.'t'"'� : r �,t s rL... , err euw �d S,M, ^X r: " ` Y • Y F': "' A° gg ��.+ � y17'^ �t"„3<,fk'' >L is P '•k Y�.eY° y S 3 � t"� ..9 i •1 s >r» , 3 '�S �e ". s,•+ � '�.[ b �42` �z Z?��r� ' i� n t °t >,<•�a°..v r s ' " < S t a , 'i< bkv3�•>)'XL€s�`z)x;<t °r rz >` Fs . .. Iz e F u s PENDiNC CrTY 'CT 17 W5 4 - � COUNCIL AM4.YAI. � � �.�.� ND ��11»�1G'EA ,STEM I� CITY OF GRAND TERRACE COUNCIL MINUTES REGULAR MEETING - SEPTEMBER 12, 1985 A regular meeting of the City Council of the City order in the Council Chambers, Grand Terrace Civic Grand Terrace, California, on September 12, 1985, PRESENT- Hugh J. Grant, Mayor Byron Matteson, Mayor Pro Tempore Tony Petta, Councilman Barbara Pfennighausen, Councilwoman Dennis L. Evans, Councilman of Grand Terrace was called to Center, 22795 Barton Road, at 5 40 p.m. Seth Armstead, City Manager Ivan Hopkins, City Attorney John Shone, Acting City Engineer/Planning Director Ilene Dughman, City Clerk ABSENT- Joe Kicak, City Engineer/Planning Director The meeting was opened with invocation by Pastor Phil Goodge, Azure Hills Seventh Day Adventist Church, followed by the Pledge of Allegiance, led by Captain Bradford. ITEMS DELETED FROM AGENDA - 7B - Resolution dealing with Personnel Rules and Regulations. CONSENT CALENDAR - All items removed from the Consent Calendar with the exception of Item C (Approval of 8/22/85 Minutes). CC-85-266 Motion by Councilman Petta, Second by Mayor Pro Tem Matteson, ALL AYES, to approve Item C - Approval of 8/22/85 Minutes - on the Consent Calendar. CC-85-267 Page 1- 9/12/85 CHECK REGISTER NO. 091285 - Following clarification by Finance Director Schwab of --janitorial service costs, landscaping/maintenance costs, registration fees for League of California Cities Conference, and Steno Clerk wages, Warrants #15002, #15051, #P4395, and #15044, respectively, Motion by Mayor Pro Tem Matteson, Second by Councilwoman Pfennighausen, ALL AYES, to approve Check Register No. 091285, as presented. RATIFY 9/12/85 CRA ACTION - In response to discussion on the necessity of ratifying CRA actions, City Attorney Hopkins advised that only certain actions need approval by Council Finance Director Schwab explained that since the CRA sits as a legislative arm of the City, the procedure has been to ratify all actions of the Agency CC-85-268 Motion by Councilman Petta, Second by Councilwoman Pfennighausen, ALL AYES, to ratify 9/12/85 CRA action. RESOLUTION NO. 85-18 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RAND TERRACE, CA, SUPPORTING SENATE BILL 719 (ALQUIST) PERTAINING TO RAIL SAFETY Councilman Evans questioned who requested the Resolutions be placed on the Consent Calendar and the insight as to why - voiced opposition to arbitrarily placing resolutions on Agenda without knowing originator or supporting background. Councilwoman Pfennighausen suggested that, when an item is requested to be placed on the Agenda, the specific Councilmember be designated, and City Manager Armstead assured all future requests for Agenda items would be signed. CC-85-269 Motion by Councilman Petta, Second by Mayor Grant, ALL AYES, to adopt Resolution No. 85-18, supporting SB 719 (Alquist) pertaining to rail safety. RESOLUTION NO. 85-19 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, SUPPORTING SB 75 (FORAN) & PROPOSING LEAGUE OF CALIFORNIA CITIES INITIATE A STATEWIDE BALLOT INITIATIVE REGARDING JOINT & SEVERAL LIABILITY CC-85-270 Motion by Councilman Evans, Second by Councilwoman Pfennighausen, ALL AYES, to adopt Resolution No. 85-19 regarding joint and several liability. In response to clarification requested by Councilman Evans, City Attorney Hopkins stated that this Resolution pertains to the actual costs of an injured person such as medical costs versus the typical pain and suffering. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, SUPPORTING SB 300 (FORAN) PERTAINING TO TRANSPORTATION FINANCING Council discussion regarded redistribution of transportation financing monies and questions relative to tax increases. Councilman Petta, with Mayor Pro Tem Matteson in concurrence, supported redistributing funds for City streets and roads. Mayor Grant, with Councilmembers Pfennighausen and Evans concurring, felt additional information was necessary. Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to adopt a Resolution supporting SB 300 (FORAM) pertaining to transportation financing. Motion failed, 2-3, with Mayor Pro Tem Matteson and Councilman Petta voting AYE. RESOLUTION NO 85-20 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, 7UPPORTING ASSEMBLY CONSTITUTIONAL AMENDMENT 32 (MC CLINTOCK) DEALING WITH PUBLIC EMPLOYEE STRIKES. Page 2- 9/12/85 Councilman Evans abstained from action in this matter due to a potential conflict of interest. Councilwoman Pfennighausen advised that Supreme Court had ruled on issue, therefore, opposed adoption. CC-85-271 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to adopt Resolution No. 85-20 dealing with public employee strikes, carried, 3-1-1, with Councilwoman Pfennighausen voting NOE and Councilman Evans abstaining. COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS - CITY -COUNTY DELEGATE AGENCY AGREEMENT (GTC85-21) Discussion entailed questions and clarification of the purpose of the Agreement and that the project is for waterline improvements at Burns, Maple, Vivienda, and Walnut. CC-85-272 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES, to authorize Mayor to execute the City -County Delegate Agency Agreement (GTC 85-21) with the County of San Bernardino for Community Development Block Grant Funds for Fiscal Years 1985-86, 1986-87, 1987-88. PURCHASE OF MICROPHONES - COUNCIL CHAMBERS CC-85-273 Following clarification of costs, Motion by Mayor Pro Tem Matteson, Second by Mayor Grant, ALL AYES, to approve appropriating $1,776.00 from the General Fund Balance to cover installation and purchase of three additional microphones (including $200.00 credit allowance for lavalier microphone) to accomodate three additional stations at the Council Chamber Staff Table. PUBLIC PARTICIPATION - Jim Rigley, 22605 Desoto, commented on Counci s August 22 action eliminating Ordinance 63, stating the only means to have an effective street sweeping program is by issuing citations, felt this should not interfere with code enforcement in other areas. Mayor Grant concurred and Mayor Pro Tem Matteson suggested staking out particular problems in other areas and review findings in a couple of months. PARKS & RECREATION COMMITTEE REPORT - Dick Rollins, Chairman, reported the following ommunity air to be held in October, (2) Chili Cook -off, Saturday, September 21, 1985, (3) Committee's discussions with SCE regarding park site location on the southwest portion of the City. Discussion by Councilman Evans and Councilwoman Pfennighausen relative to considering potential school site near park site, both felt an ideal combination Councilman Evans invited to attend next Parks and Recreation Committee meeting Mayor Grant also indicated interest in attending. Meeting to be arranged with Mr. Rollins, Staff, and SCE representative to discuss park sites. Page 3- 9/12/85 t,f r EMERGENCY OPERATIONS COMMITTEE REPORT - It was noted that City Council meeting will adjourn to Emergency Operations Committee Joint Session Workshop, September 19 at 7 00 p.m. ECONOMIC DEVELOPMENT ADHOC COMMITTEE REPORT - Minutes of August 6, 1985 meeting were provided y Jim ig ey, airman, who also reported the following (1) Meeting held on September 3rd, at which Tom Lenny, representing Hopkins Developmen Co. (it Newport Beach, voiced interest in developing a shopping cent!&Barton Road, thanked Councilwoman Pfennighausen for being instrumental in initiating his appearance at their meeting Mayor Pro Tem Matteson advised that Westar Development is also interested in developing a shopping center in Grand Terrace. CITY ENGINEER REPORT - Acting City Engineer Shone stated that the the Vivien a Bridge —project is anticipated to go out for bid the first part of October. CITY MANAGER REPORT - Accent on Youth - Finance Director Schwab related istory of -Accent on Youth Fund and reported the following (1) On November 15, 1979, a motion was approved to donate $1,000 to Accent on Youth, funds to be coordinated by Volunteer Services Committee and used for City Christmas decorations and youth activities. "(2) No disbursements have been made out of the funds for the last three years, excepting the $500 in question for the purchase of children's books. Motion by Mayor Pro Tem Matteson, Second by Mayor Grant, to accept Finance Director Schwab's report as presented and to take no further action. Councilwoman Pfennighausen noted the Accent on Youth Committee was never given a grant of $1,000, the Committee agreed to investigate types of Christmas decorations for the City. Purchases of decorations were paid by the City and no City money remained in the Accent on Youth Fund - all funds expended by the Committee were donated funds. Understands the initial $300 was derived from $150 donations from Hugh Grant and Tony Petta, the Volunteer Services Committee undertook soliciting funds from the community feeling the Accent on Youth project worthwhile, noted she also donated to the funds, felt Council did not intend to control these funds. Responding to statements at the previous meeting that the funds were given to the Friends of the Library anonymously, advised funds were actually drawn from the Security Pacific Bank in Grand Terrace where a money order was purchased and signed by Ken Rinderhagen, Director of the Accent on Youth fund. Further noted there had been no utilization of the funds for a long period of time and, when it was realized there was a lack of children's books for a summer reading program, the Accent on Youth funds came to mind, felt the purchase of children's books a worthy and valid expenditure, falling within guidelines of enhancement of youth in the community, as intended by initial contributors to the fund. Councilman Petta felt need for further clarification and cited two major problems (1) The procedure that was followed in withdrawing Page 4- 9/12/85 CC-85-274 Page 5- 9/12/85 the $500, (2) The change from the original purpose of this fund. Stated that Council established Accent on Youth for the specific purpose of helping disadvantaged youths, with the intent of insuring that at no time would a youth be unable to participate in a community program due to lack of money, felt the integrity of charitable funds should be preserved and contributions used for the purposes designed. Felt we must not lose sight of the original intent of the program - if custodians of a charitable fund have the power to divert funds donated for a specific purpose, however worthy, the charitable institution is at stake, it will have the effect of destroying the integrity of all donations - that trust must be preserved and protected. Commented that expenditures from this fund were to be based on requests by a youth organization, a Community leader, or a City sponsored program where a fee is involved. Felt the lack of fund requests was due to lack of adequately publicizing the program. In response to Councilman Petta's question regarding the status of the account, City Attorney Hopkins advised that it appeared the money was given to Accent on Youth, an independent organization, to be used for a specific purpose at the discretion of that organization and, accordingly, has losts its status of having direction by the City. Relative to disbursements of funds, Councilwoman Pfennighausen felt she met the criteria, stated she encouraged greater publicity of the existence of the fund and referred potential applicants to Bob Yates or Ken Rinderhagen to no avail. Further stated that all funds have not been expended and nothing is preventing donations at this time, does not believe integrity of fund has been compromised. Recessed at 7 39, reconvened at 8 52, with all members present. Accent on Youth (Cont'd) Mayor Pro Tem Matteson called for the question. Motion by Councilwoman Pfennighausen, Second by Councilman Evans, to overrule the call for the question, carried 4-1, with Mayor Grant voting NOE. Mayor Pro Tem Matteson, with concurrence of Mayor Grant, withdrew original Motion to accept Finance Director Schwab's report as presented. (for the purpose of opening the Public Hearing) Dick Rollins, 22700 DeBerry Street, spoke on lack of community response with regard to Accent on Youth fund. Cited example where family refused money offered from fund to buy a soccer uniform for child. Felt in Grand Terrace, where average income is in excess of $30,000, few children are disadvantaged and families that may be are not receptive to taking charity. (Continued on page 8) TENTATIVE TRACT MAP NO. 13050/SPECIFIC PLAN 85-10 RESOLUTION NO. 85-21 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND E ACE, CA, APPROVING TENTATIVE TRACT 13050/SPECIFIC PLAN NO. 85-10 AND MAKING OTHER DETERMINATIONS Acting Planning Director Shone advised proposed project was in conformance and the Planning Commission recommends Council's approval following Public Hearing. Mayor Grant opened Public Hearing. Leon Humphrey, 22665 Thrush, questioned what impact the development would have on current water pressure. Acting City Engineer Shone stated that since developer was required to relocate and replace lines, water pressure should not be affected. Ernie Zampese, 11963 Honey Hill Drive, felt that the overall pressure should improve due to the expansion of present water lines. Bill Storm, representing T.J. Austyn, concurred with above statements. Mayor Grant closed Public Hearing. Councilman Evans questioned and Mr. Shone responded this development should have no effect on water pressure of the people across town. CC-85-275 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES, to adopt Resolution No. 85-21, approving Tentative Tract 13050/Specific Plan No. 85-10 and making other determinations. Relative to school impaction, Councilman Evans questioned number of students per household anticipated to generate from development project. Mr. Storm projected an estimated 1.5 children per household. Dan Carrasco, representing Colton Joint Unified School District, using a .59 student generation factor for 176 track homes, calculates 104 students will be generated by development project, however, felt Mr. Storm's estimation of 1.5 children per household seemed more realistic. Councilman Evans questioned 554 total student figure for Grand Terrace Elementary School and requested an updated impaction report including findings whether figures are representative exclusively of Grand Terrace residents. Councilman Evans voiced concern with respect to fluctuations in student/classroom ratios throughout the 5-10 year period and asked what method of projection would be used. Mr. Carrasco advised an analysis would be taken from prior developments to determine a student generation factor for projecting number of classrooms needed per grade. PLANNING SERVICES - Finance Director Schwab reported costs for Contract anning Services reflected in 6 RFP's submitted. The following options were discussed (1) If staff is directed to negotiate for an outside consultant, cost and appropriation action will be considered with the award of the contract. (2) If staff is directed to secure an in-house planning department, staff will require Page 6- 9/12/85 Council to (a) Create City Planner Position Salary Range 73, (b) Create Planning Secretary Position Salary Range 51, (c) Appropriate an additional $11,261 to Department 370 Planning from General Fund Balance to increase the department to $76,093 as reflected in Table 1. (3) After reviewing the costs for an in-house Planning Department and/or costs of a new contract for City Planner, staff feels that another important option and recommendation is to reevaluate and renegotiate our present planning contract. Councilwoman Pfennighausen, voicing support for Option No. 2, felt Council had made their interest clear for either full-time or part-time in-house planning services, felt Staff, in spite of that direction, pursued other alternatives. Noted Mr. Kicak's letter advising lack of interest in providing this service. Felt the present planning services reactive rather than innovative in coming forth with suggestions, the next 3-5 year period will be crucial for the City, and a planner with Urban Development education and experience is needed at City Hall to work with developers for the best utilization of land available. Felt full-time planner not justified, suggested possibility of sharing a planner with another City - one that could assist with two master plans for areas remaining to be developed. Requested clarification of Staff Report figures for Option No. 2. Councilman Evans concurred with Councilwoman Pfennighausen, however, felt full-time planner justified, requiring an individual energetic, innovative, creative, and youthful enough to take upon the task. Mr. Schwab, responding to Councilwoman Pfennighausen, advised he was not aware the planner would be part-time, anticipated hiring at Step "C" level considering current market for professional planners, allowance was also made for necessary office equipment. Advised Option No. 3 was provided to possibly save City money, it was indicated to him that Mr. Kicak may have initially undertaken the additional planning services as a favor to the City, and his rates and budget may not have allowed for a level of service for which he could recoup costs. Mayor Pro Tem Matteson supported renegotiating with Mr. Kicak in order to maintain continuity as well as save the City money. Councilman Petta commended Staff for the Staff Report providing the three options. Felt it apparent Mr. Kicak had been losing money, supported Option No. 3. Motion by Councilman Evans, Second by Councilwoman Pfennighausen, to approve Option #2, failed, 2-3, with Councilmembers Evans and Pfennighausen voting AYE. Mayor Pro Tem Matteson felt it premature to approve Option #2 until Option #3 is researched. P22/95 CC-85-276 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to approve Option #3, carried, 3-2, with Councilmembers Evans and Pfennighausen voting NOE. Motion by Councilman Evans, Second by Councilwoman Pfennighausen, to allow two weeks for renegotiation or re-evaluation of contract with Kicak and Associates and, if proposal rejected by Council, approve Option #2. Motion failed, 2-3, with Councilmembers Evans and Pfennighausen voting AYE. CC-85-277 Motion by Councilman Evans, Second by Mayor Pro Tem Matteson, ALL AYES, to require the re-evaluation or renegotiation with Kicak and Associates and submit proposal within two weeks. Accent on Youth (Cont'd) CC-85-278 Motion by Mayor Pro Tem Matteson, Second by Mayor Grant, to accept report on Accent on Youth as presented and take no further action. Ken Rinderhagen, 12738 Wilmac, felt money used to purchase children's books was a worthwhile expense, especially since there were no books available for the children's summer reading program, further stated that, out of seven requests for funds, four were funded, two withdrawn, and one denied - reported amount of fund at its peak was approximately $1,000.00. Mayor Grant felt the purchase of children's books was a viable use of the Accent on Youth fund and was within the intent of the original contributors. Motion No. CC-85-278 carried 4-1, with Councilman Petta voting NOE. SCHOOL IMPACTION FEES - Community Services Director Anstine reported that staff is investigating feasibility of the development of school impaction fees, requested matter be continued until September 26, 1985 and imposed stipulations previously approved by Council be carried over until September 27. CC-85-279 Motion by Councilwoman Pfennighausen, Second by Councilman Matteson, ALL AYES, to approve continuation of School Impaction Fee issue to September 26, 1985 and previously imposed stipulations be carried over until September 27. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, APPROVING ZONE CHANGE AMENDMENT, IN COMPLIANCE WITH THE GENERAL PLAN UPDATE OF APRIL 26, 1984, FROM R-R TO R-3 (AREA 10) (FIRST READING) City Attorney Hopkins read the title of Ordinance. Acting Planning Director amendment approving the comply with the General Shone stated Ordinance would enact the zone change on Area 10 from R-R to R-3 to Plan. Following clarification of area in question by Councilwoman CC-85-280 Pfennighausen, Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES, to waive full reading and adopt first reading of the Ordinance by title only. NUISANCE ABATEMENT - 22149 Van Buren - Acting City Engineer Shone requested authorization to boarU property to preclude further vandalism and remove weeds which are creating a potential fire hazard. Following discussion pertaining to several citizen complaints and CC-85-281 necessity to abate the nuisance, Motion by Councilwoman Pfennighausen, Second by Mayor Grant, ALL AYES, to approve the following recommendations (1) Direct staff to take corrective action to abate the nuisance at 22149 Van Buren Street, and (2) Appropriate $1500 to Dept. 190, Non -Departmental, for nuisance abatement from General Fund Balance. COUNCIL REPORTS (CONT'D) - Councilman Petta invited Mr. DeBenedet to speak on his recent trip to Italy. Bill DeBenedet reported on his trip to Palazzolo Dello Stella, our Sister City, related Mayor Braida's continued interest in maintaining friendship and exchanging cultures with Grand Terrace - sends greetings to Mayor Grant, Council, and all residents of Grand Terrace. Mayor Grant thanked Mr. DeBenedet for effecting communications with our Sister City, Palazzolo Dello Stella, Council discussion relative to reciprocal delivery of material to them. Councilman Petta advised that Bill DeBenedet volunteered to personally deliver items to Mayor Braida when he returns to Italy at the end of this month. CC-85-282 Motion by Councilman Petta, Second by Mayor Grant, ALL AYES, to approve the preparation of the following items for delivery to Palazzolo Dello Stella, Italy City Flag, California Flag, and City plaque. Mayor Pro Tem Matteson reported the following (1) Requested a brief session at the P anning Commission Training Session scheduled for September 28 regarding Robert's Rules of Order, (2) Commended excellent Chamber of Commerce newsletter. Councilwoman Pfennighausen questioned when the new lock on the door provi ing access to t e atrium will be installed, requested correction in two weeks Mayor Grant reported the following (1) Minutes were provided from the August 985 meeting of the Economic Development Adhoc Committee, (2) Three members of Council as well as staff will be attending the League of California Cities Conference, (3) Estimated population of Grand Terrace has increased to over 10,000, (4) Relative to Omnitrans and SANBAG meetings, Mr Leonard, member of the Transportation Committee, and Lieutenant Governor McCarthy voiced concern about allocation of funds to San Bernardino County, Mayor Grant concurred, stating it appears San Bernardino County is not being allocated a fair 9%92/85 share of the funds, perhaps due to the proximity of Orange and Los Angeles Counties. COUNCIL MEETING DATES - OCTOBER, NOVEMBER, DECEMBER Councilwoman Pfennighausen advised of the conflicts for Council meeting dates for October, November, and December. CC-85-283 Following discussion, Motion by Councilwoman Pfennighausen, Second by Councilman Petta, ALL AYES, to reschedule October, November, and December meetings as follows October - the regularly scheduled meetings for October 10 and 24 are cancelled and one meeting will be held on October 17, November - the regularly scheduled meetings for November 14 and 28 are cancelled and meetings will be held November 7 and 21, December - the regularly scheduled meeting for December 26 is cancelled and only one meeting will be held on December 12. COMMEMORATIVE PLAQUE FOR MYRNA ERWAY - Motion by Councilman Petta, Te—c-o—nd7y Mayor Grant, to approve purchase of commemorative plaque for Myrna Erway. Following discussion relative to setting precedent and costs, the Motion was withdrawn, with concurrence of its Second, until such time staff submits estimated price of plaque. PUBLIC PARTICIPATION (CONT'D) - Mr. Frank Tetley, 23146 Vista Grande Way, representing Grand Terrace Community Soccer Club and concerned parents, commented on recurring safety problem at baseball field. Council discussed urgency of providing a safe environment for the children and the necessity to act on problem immediately. CC-85-284 Motion by Councilman Petta, Second by Mayor Grant, ALL AYES, to direct Community Services Director Anstine to look into matter including contacting City Attorney Hopkins. ADJOURNED at 10 09 to an Adjourned Joint Public Workshop Session with the Emergency Operations Committee, September 19, 1985 at 7 00 p.m. The next regular meeting will be held September 26, 1985 at 5 30 p.m. APPROVED Respectfully submitted, Mayor City Clerk BMAR- PENDING MY OGi 17 1985 COUNCIL APPROVAL �!i�i9kD� n ,q CITY OF GRAND TERRACE a� COUNCIL MINUTES SPECIAL MEETING - SEPTEMBER 19. 1985 A Special Meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on September 19, 1985, at 5 36 p.m. PRESENT Hugh J Grant, Mayor Byron Matteson, Mayor Pro Tempore Tony Petta, Councilman Barbara Pfennighausen, Councilwoman Dennis L. Evans, Councilman Seth Armstead, City Manager Ivan Hopkins, City Attorney Ilene Dughman, City Clerk ABSENT None The meeting was opened with invocation by Councilwoman Pfennighausen, followed by the Pledge of Allegiance, led by Councilman Petta. ORDINANCE NO 94 - AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ADOPTING AND ESTABLISHING RULES AND REGULATIONS FOR THE USE OF CITY PARKS AND RECREATION FACILITIES. City Attorney Hopkins read the title of the Ordinance. Community Services Director Anstine noted the City has a Joint Use Agreement with Colton Joint Unified School District for use of school facilities, noted the concern expressed at the September 12 meeting because individuals conduct batting practice prior to their scheduled time at the Ballfield, which creates a hazardous condition for the Grand Terrace Community Soccer League participants during their scheduled time. Staff recommends adopting the proposed Urgency Ordinance which provides for enforcement by estabishing rules and regulations for the use of City parks and recreation facilities. CC-85-285 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES, to waive full reading and adopt Ordinance No. 94, by title only. AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, DEALING WITH NOISE AND DECLARING THE EMISSION OF CERTAIN NOISES TO BE A NUISANCE City Attorney Hopkins read the title of the Ordinance. Chester Easter, 21963 Tanager, advised of the noise nuisance created late at night and early morning by adjacent industrial businesses Page 1 - 9/19/85 Councilman Petta expressed concern that the 10 00 p.m to 7 00 a m. restrictions could prevent building construction from starting earlier in the hot summer months, recommended changing to 6 00 a.m. for such temporary situations. Community Services Director Anstine advised the only complaints arising from building construction has been loud music, noted the Ordinance would only be enforced when complaints are received. Councilwoman Pfennighausen felt it unreasonable to restrict operation of agriculture equipment on Sundays or National Holidays. CC-85-286 Motion by Councilwoman Pfennighausen, Second by Mayor Grant, ALL AYES, to amend Section 3, Para.(e)(1), dealing with agriculture operations, to read, "Operations to not take place between 8 00 p m. and 7 00 a.m. on weekdays including Saturday." Further discussion included ability to determine DBA levels, as provided for in Section 6. Motion by Councilwoman Pfennighausen, Second by Mayor Grant, to waive full reading and adopt the Urgency Ordinance by title only, failed 3-2, with Mayor Pro Tem Matteson and Councilman Petta voting NOE. City Attorney Hopkins advised waiving full reading required a unanimous vote and read the Ordinance in its entirety. Mayor Pro Tem Matteson felt the Ordinance was too prohibitive, could prevent people from having a party, noting some neighbors would complain out of spite, felt provisions should be allowed for temporary situations. Councilman Petta questioned whether subdivision construction would qualify under under Section 3, Exemptions, and, if so, recommended changing 7 00 a m. to 6 00 a.m City Attorney Hopkins advised subdivision construction is temporary, however, such time change would require the same change in other Sections. Councilwoman Pfennighausen, based on the Ordinance only being enforced when complaints are received, advised she could not support that change, felt citizens have the right not to be disturbed during those hours. Councilman Evans and Mayor Grant voiced support for the Ordinance with the hours remaining unchanged, since building construction workers would not actually begin until close to 7 00 a.m Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to amend Section 3(b), Section 4(d), first paragraph of Section 5, and Section 5(f) to reflect 6 00 a m instead of 7 00 a m, failed 2-3, with Mayor Grant, Councilwoman Pfennighausen, and Councilman Evans voting NOE The Motion to adopt the Urgency Ordinance failed 3-2 with NOE votes by Mayor Pro Tem Matteson and Councilman Petta Page 2 - 9/19/85 . The Ordinance will be placed on the September 26 Agenda for first reading CIVIC CENTER ARBITRATION SETTLEMENT City Manager Armstead advised the second Civic Center Arbitration is final and the City has been billed approximately $50,000, noted the interest will accrue at $13 50 per day City Attorney Hopkins clarified an analysis would be provided the next day which could reduce the amount, the recommended action would appropriate funds for payment CC-85-287 Motion by Councilwoman Pfennighausen, Second by Mayor Grant, ALL AYES, to appropriate an additional $50,000 to Line Item 10-200-800, Loans to Other Agencies, from General Fund Balance. ADJOURNED at 6 40 p.m. The next regular meeting will be held ep� ter 26, 1985, at 5 30 p m. Respectfully submitted, y er APPROVED Mayor r Page 3 - 9/19/85 PENDING CRY COUNCIL AGENDA ITEM & COUNCIL APPRO� .3� CITY OF GRAND TERRACE COUNCIL MINUTES REGULAR MEETING - SEPTEMBER 26, 1985 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on September 26, 1985, at 5 45 p.m. PRESENT Hugh J. Grant, Mayor Byron Matteson, Mayor Pro Tempore Tony Petta, Councilman Barbara Pfennighausen, Councilwoman Dennis L. Evans, Councilman r Seth Armstead, City Manager Ivan Hopkins, City Attorney Joe Kicak, City Engineer/Planning Director Ilene Dughman, City Clerk ABSENT None The meeting was opened with invocation by Reverend Harold Lorimer, Retired, followed by the Pledge of Allegiance, led by Mayor Pro Tem Matteson. ITEMS ADDED TO AGENDA - 3A - Proclamation - Minority Enterprise Development Week. ITEMS DELETED FROM AGENDA - 2C - Approval of 9/26/85 Minutes, 4C(2) - Storage Space foF Historical City Artifacts. CONSENT CALENDAR - Item E (A Resolution amending Personnel Rules and Regulations), and Item I (Execution of supplemental agreement for Vivienda Bridge Design Contract (GTC 84-02) with Moffat and Nichol Engineers) were removed from the Consent Calendar for discussion. CC-85-285 Motion by Councilwoman Pfennighausen, Second by Mayor Pro Tem Matteson, ALL AYES, to approve the following Consent Calendar Items A Approve Check Register No. 092685, B Ratify 9/26/85 CRA Actions, D RESOLUTION NO. 85-22 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, SUPPORTING HR 3129, SEEKING CHANGES IN FEDERAL LEGISLATION NECESSARY FOR CONTINUED DEVELOPMENT OF THE STATE OF CALIFORNIA HIGHWAY PROGRAM F Approve Issuance of Permit and Fee Waiver for Grand Terrace Chamber of Commerce Parade to be held 10/5/85 and Authorize San Bernardino County Sheriff's Dept. to Block Streets (DeBerry from Park to Mt. Vernon, Mt Vernon from DeBerry to Barton Road, Barton Road from Page 1 - 9/26/85 Mt Vernon to Grand Terrace Elementary School) from 9 15 a.m. to approximately 10 15 a.m. G. Accept Bond No. 2-509-218 in the amount of $500 in lieu of cash bond for Sewer Lateral Permit - Mr. Donald E Arnegard (Inland Empire Septic and Plumbing) H. Accept Subdivision Improvement Bond No. 913118S for Tract 9773 in the amount of $20,000 00 for Off -Site Storm Drain facilities - Griffin Development Co. J. Authorize release of following Bonds for Tract No 9482 - Griffin Development Company No. 100525 $7,000 - Improvements No. 100525A 3,500 - Labor & Material No. 100526 19,000 - Maintenance No. 100527 2,400 - Landscape/Maintenance K. Authorize release of Grading Bond No. 908242 in amount of $150,000 for Tracts 9773, 9773-1 & 9773-2 - Griffin Development A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, RESCINDING RESOLUTION NOS. 82-16, 82-32, 82-39, 82-49, AND 82-38, AND AMENDING THE RULES AND REGULATIONS FOR THE ADMINISTRATION OF PERSONNEL MATTERS,PURSUANT TO GRAND TERRACE MUNICIPAL CODE SECTION 2.24.090 Due to the lengthiness of packet, Councilman Evans requested continuance of this item for further review, with Council's concurrence SUPPLEMENTAL AGREEMENT FOR VIVIENDA BRIDGE DESIGN CONTRACT (GTC 84-02) WITH MOFFATT AND NICHOL ENGINEERS Relative to additional cost of Vivienda Bridge project, Councilwoman Pfennighausen made the following observations (1) Cost of project is constantly escalating, (2) Suggest review of original estimate and additional costs to determine viability of project, (3) Concerned about recommendation by City Engineer Shone to share relocation cost of the Southern California Gas Co. pipeline, (4) Voiced resentment regarding staff members or contract personnel making deals with outside entities subject to Council's approval, (5) Requested update on amount of money expended thusfar on project. Relative to additional costs, City Engineer Kicak had no updated figures With respect to the Southern California Gas Company's proposal regarding the relocation of the gasline, advised this was an alternative pursued based upon Caltrans adamant opposition to leaving it on a suspension bridge surrounded by barbed wire, adjacent to a new bridge, from the standpoint of adversely impacting the environment In discussing matter with Caltrans, it was felt that the Gas Company should be in a position to relocate the lines Page 2 - 9/26/85 Pertaining to the apparent necessity of relocating the gasline, Mayor Pro Tem Matteson questioned whether this was known initially and City Engineer Kicak advised the issue is franchise versus prior rights across the railroad track. The bridge location itself is not within the right of way as it was originally shown on the assessor's maps. Consequently, when the Gas Company installed their facility, they felt they had prior rights when in fact they did not, however, this was not known until final surveys were made and, therefore, has created a major problem. Councilman Petta commented that proposals were made subject to Council's approval and were, therefore, totally appropriate actions. Councilman Evans concurred with Councilwoman Pfennighausen's concern over sharing cost for relocation of lines with the Gas Company; Questioned clarification on whether franchise agreements contain a clause providing if there is any construction or reconstruction movement necessary, it will be accomplished at their expense. In response, City Attorney Hopkins advised that generally franchises contain a clause similar to that. City Engineer Kicak commented that the question of franchise versus prior rights was discussed at length prior to approaching the Gas Company with this proposal as a possible solution, no commitment was made, a number of alternatives were discussed. The Gas Company's position is that in order for the Vivienda Bridge to be constructed, the gasline must be relocated twice, first, to a suspension bridge directly adjacent to the new bridge, second, from the suspension bridge to the new bridge. Therefore, they are only willing to do it once at their expense, however, will share the cost of the second relocation with the City. Councilman Evans felt it would behoove the City to determine actual relocation costs and whether the Gas Company could, in fact, be forced to bear those costs, suggested taking a serious overall look at project. Mayor Pro Tem Matteson requested clarification with respect to initial cost of project and current status. Mr. Kicak stated he would research and submit exact figures to Council. CC-85-286 Motion by Mayor Pro Tem Matteson, Second by Councilwoman Pfennighausen, to postpone any action on the Vivienda Bridge project until such time as responsibilities of the Gas Company are legally researched and City Engineer Kicak submits report with exact figures. Page 3 - 9/26/85 In response to Councilman Petta, City Engineer Kicak clarified that this issue pertains to additional cost owed to Moffatt and Nichol Engineers for work accomplished in con�iunction with the right of way, if motion passes, payment to the contractor will merely be delayed. Motion No. CC-85-286 carried, 3-2, with Mayor Grant and Councilman Petta voting NOE PROCLAMATION - MINORITY ENTERPRISE DEVELOPMENT WEEK, OCT. 6-12, 1985 Mayor Grant read Proclamation and advised it would be presented to Operation Second Chance, an organization extremely dedicated to their mission in life. PUBLIC PARTICIPATION Sharon Korgan, Community Service Officer for Grand Terrace, reported e following (1) Receipt of a packet from Governor Deukmejian's office regarding National Crime Prevention Month and commented on a few projects she intended to undertake, advised she contacted school principals regarding a poster and essay contest and requested donations of a prize or award by the City for students, felt project was important from the aspect of awareness of crime prevention, voiced interest in presenting winning students before the City Council and the School Board Councilwoman Pfennighausen felt this to be an outstanding project and expressed interest in participating, requested direction as to what was actually needed from the City and was advised the following (1) Support of the City, (2) Help with judging and coordinating assemblies, (3) Donation of a gift or money Mayor Pro Tem Matteson requested Ms. Korgan return to Council with a proposal stating exactly what is needed. Mayor Grant concurred with Councilwoman Pfennighausen and volunteered his services in support of project, however, agreed with Mayor Pro Tem Matteson's request for proposal. Ms Korgan advised her willingness to submit a proposal at the October 17th meeting. CC-85-287 Motion by Councilman Evans, Second by Mayor Grant, ALL AYES, to approve a plaque as well as a donation be given in support of the crime prevention project Ms. Korgan further reported (2) In conjunction with Domestic Violence Awareness Week, a workshop will be held at the Grand Terrace Civic Center on October 23rd from 10 00 a m. to 2 00 p.m (3) Town meeting dealing with domestic violence scheduled on October 15 at 7 00 Pm Page 4 - 9/26/85 (4) Team Challenge Neighborhood Watch put on by the Office of Criminal Justice and Planning will be at the Red Lion Inn on October 3rd and 4th. (5) 11 slide/tape programs dealing with all aspects of crime prevention have been purchased by Grand Terrace businesses. (6) Business Watch Alert Programs are anticipated to start within another month Ed O'Neal, 22608 Minona Drive, reported on the Great American mo e- ut to be held on November 21, 1985, expressed thanks to Council for volunteering support and invited community participation. Ron Wright, member of the Crime Prevention Committee, voiced concern regarding vandalism and juvenile drinking in Terrace Hills Park and made the following recommendations for consideration (1) Additional lighting in the parking and playground areas, (2) Installation of a pay phone in the vicinity of restrooms and a sign associated therewith, (3) Requested Council express concern to the Police Chief regarding recurring problems and enforcement action be taken whenever possible. Dr. Murray Taylor, member of the Crime Prevention Committee, concurred with Mr. Wright's observations relative to vandalism and juvenile drinking, would like to see increased patrolling and lighting and consideration given to closing the park earlier in the evening as well as installation of a telephone. Mayor Grant, with Councilwoman Pfennighausen in concurrence, expressed concern over problem and supported installation of a pay phone, stated police enforcement as a matter of logistics, cited this area as high priority, and requested increased patrolling of the park. Councilman Petta requested, if Council in agreement, that staff be directed to review observations and submit to Council specific recommendations to remedy situation as well as Captain Bradford investigating problem. Councilman Evans concurred with need for increased enforcement, however, felt citizen involvement is also necessary. Captain Bradford advised that Police Officers are not able to make a misdemeanor arrest unless crime committed in their presence, therefore, if a citizen observes a crime, notifies the police, and remains as a viable witness, he can then make a citizen's arrest in the presence of an officer Mayor Grant, with Mayor Pro Tem Matteson and Councilman Petta in concurrence, supported citizen involvement only in conjuntion with the police Linda Shutt, 11909 Holly Court, appealed Order to Comply to Zone Ordinance, restricting number of dogs allowed within the R-1 Zone, by requesting an extension of one month in order to secure homes for her animals. Mayor Grant, with Councilman Petta in concurrence, supported granting the extension 029/85 CC-85-288 Motion by Councilman Petta, Second by Mayor Pro Tem Matteson, to grant Linda Shutt a 30-day extension to comply with Zone Ordinance. Doug Barrow, 11901 Holly Court, in behalf of neighbors who live in the area a joining Mrs. Shutt's property, commented that this problem has been ongoing for four years during which time Mrs Shutt has had repeated warnings and requests from Animal Control regarding her animals, cited incidents he witnessed to substantiate his request that Council not grant an extension or a variance. Henry Arkebauer, 11959 Arliss Drive, Virginia Smerdel, 266 W Jackson, Rialto, an O'Neal, 22608 Minona, supported granting the requested extension. Councilman Evans requested clarification regarding length of time Mrs. Shutt was aware of zone violation. Community Services Director Anstine stated due to apparent confusion between Animal Control and Mrs. Shutt regarding interpretation of the Ordinance, she may not have been aware of non-compliance until issuance of the "Notice of Violation" on August 21, 1985. Councilwoman Pfennighausen requested substantiation of claims made by Doug Barrow, and, if documented, would not support granting any future extensions. Motion No. CC-85-288 carried, 4-1, with Councilman Evans voting NOE. Recessed at 7 15 p.m., reconvened at 7 34 p.m., with all members present. ORDINANCE NO. 95 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, APPROVING ZONE CHANGE AMENDMENT, IN COMPLIANCE WITH THE GENERAL PLAN UPDATE OF APRIL 26, 1984, FROM R-R TO R-3 (AREA 10) (Second Reading) City Attorney Hopkins read the title of Ordinance City Engineer Kicak gave a Staff presentation and recommended adoption Mayor Grant opened and closed public hearing, there being no testimony given. CC-85-289 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES, to waive full reading and adopt second reading of Ordinance No No 95 by title only. SCHOOL IMPACTION FEES Community Services Director Anstine reported that staff had analyzed two primary studies (1) Student Impaction Report, as prepared by the Colton Joint Unified School District, and (2) Review of the Declaration of Impaction, as prepared by Donald G. King, Ph.D , Associate Planners Mr. Anstine advised that the major purpose of the investigation was to determine consistency/inconsistency between monitored trends and the District forecast and indicated there appeared to be no contradictions The following options were submitted to Council (1) Declare that conditions of overcrowding exist within the Grand Terrace area as defined by the Colton Joint Unified School District, (2) Direct the City staff to implement City Ordinance No. 54 and establish a residential building fee of $1,678.00 per dwelling unit to help offset the impaction condition, (3) Reject the declaration of overcrowding and take no further action, or (4) Reject the declaration of overcrowding, but retain consultant(s) to study, on behalf of the City, the impaction situation within Grand Terrace. ( Councilman Evans requested clarification relative to action requested of Council, citing the adoption in 1981 of Ordinance No. 54 whereby he felt impaction had already been established. City Attorney Hopkins advised that Ordinance No. 54 was not official concurrence of school impaction nor formal request for impaction fees, however, established a procedure of recognizing and concurring with impaction once the School Board had made the declaration. City Attorney Hopkins further clarified that the major issues are to determine there is impaction and the method to litigate this impaction through interim measures, if concurrence is made with both the findings of impaction and fees, Option 2 provides for the implementation of school impaction fees as recommended by the School District. Mr. Danny Carrasco, Colton Joint Unified School District, requested Council consider Option 2 to mitigate the overcrowding conditions existing in our School District. Relative to the Declaration of Impaction in 1981, Mr. Carrasco believed measures had been taken to impose builder's fees within the City of Grand Terrace but could not relate exact details. Mr. Carrasco related that some schools are currently in a state of over capacity, using Grand Terrace Elementary as an example, advised that the Board of Education is looking into alternatives such as double sessions if school impaction fees are not imposed. Mayor Grant took exception to comments made by members of the School District in the September 26 edition of the Colton Courier implying that the City of Grand Ter -ace was not cooperating with them, stated such comments were opposite to the facts In response to Mayor Grant, City Attorney Hopkins clarified that Ordinance No. 54 requires concurrence with findings of overcrowding (Option 1) prior to the implementation of impaction fees (Option 2). Mayor Grant, with Councilwoman Pfennighausen concurring, voiced support with conclusions reached by the School Board relative to overcrowded conditions and the necessity to impose school impaction fees to remedy the problem. CC-85-290A Motion by Councilwoman Pfennighausen, Second by Mayor Grant, to adopt Options 1 and 2 and that the imposition of school impaction fees be immediate. Page 7 - 9/26/85 Councilman Petta expressed concern over method of obtaining funds to provide additional school facilities, felt the imposition of developer fees results in taxing new homeowners and from that standpoint is discretionary, supported state provided facilities, whereby everyone contributes towards education, however, since impossible to implement, would support Motion In response to Councilman Evans, City Attorney Hopkins clarified that the Motion pertained to the implementation of Ordinance No. 54 which includes Options 1 and 2 as specified City Attorney Hopkins further stated that the impaction fee is a City fee, to be collected from developers prior to or at issuance of a building permit. Councilman Evans voiced concern relative to 1981 School Impaction Report, regarding comments made on location of Grand Terrace Elementary becoming questionable due to increased auto traffic, requested Mr Carrasco elaborate on those concerns and what had been done to rectify traffic problems, questioned whether consideration had been given to relocating Grand Terrace Elementary. Mr. Carrasco was not aware of specifics but indicated the amount of traffic near a school has always been a concern due to the potential for danger and the School District had installed stoplights, hired crossing guards, and provided traffic safety awareness for the children to mitigate safety hazards, indicated relocating school had not been discussed due to lack of funds, however, concurred that the School Board consider relocation possibilities in anticipation of future needs. Mayor Pro Tem Matteson called for the question CC-85-291 Motion by Mayor Grant, Second by Councilman Petta, ALL AYES, to overrule the call for the cuestion Following clarification by Councilman Petta that the City initiated the provision of stoplights and currently provides crossing guards at CC-85-290B Grand Terrace Elementary, Motion by Councilman Petta, Second by Councilwoman Pfennighausen, to amend Motion No CC-85-290A to provide that school impaction be re-evaluated on a yearly basis. Motion No CC-85-290B, to amend Motion No CC-85-290A, carried, ALL AYES Motion No. CC-85-290A, as amended by Motion No CC-85-290B, carried, ALL AYES Mr. Danny Carrasco, in behalf of the Colton Joint Unified School District and the Board of Education, thanked the Council for its sensitivity to the needs of the students of Grand Terrace. PLANNING COMMISSION REPORT - Mayor Grant reported the following e minutes of August5 and 19 Planning Commission meetings were provided, (2) Read Bill DeBenedet's letter of resignation from the Planning Commission effective October 1, 1985, expressed deep gratitude for his devotion and contributions to the City. CC-85-292 Motion by Mayor Grant, Second by Councilwoman Pfennighausen, ALL AYES, to accept Mr DeBenedet's resignation from the Planning Commission, with regret, and to present him with token of appreciation Councilwoman Pfennighausen requested an audit of the past six months attendance record of the Planning Commission meetings and Planning Director Kicak advised he would submit an accounting PARKS AND RECREATION COMMITTEE REPORT CC-85-293 Motion by Councilwoman Pfennighausen, Second by Mayor Grant, ALL AYES, to accept Gary Dishaw's resignation from the Parks and Recreation Committee, with regret, and to present him with appropriate recognition HISTORICAL AND CULTURAL ACTIVITIES COMMITTEE REPORT - Community ervices Director Anstine reported that the City Anniversary Pot Luck Dinner will be held on November 21, 1985, prior to the Council meeting. Mayor Grant read Barbara Mathews' letter of resignation from the Historical and Cultural Activities Committee, effective immediately, and related sincere appreciation for her service to the community. With respect to Mrs Mathews' wish to have no special recognition, CC-85-29a Motion by Mayor Grant, Second by Mayor Pro Tem Matteson, to accept Barbara Mathews' resignation from the Historical and Cultural Activities Committee, with the deepest regret. Councilman Petta expressed Barbara Mathews' invaluableness to the Committee from the onset and, from that standpoint, not in support of Motion Motion No CC-85-294 carried, 4-1, with Councilman Petta voting NOE. CRIME PREVENTION COMMITTEE REPORT - Mayor Grant read from the Crime Prevention Committee Report recommending the favorable application of Mr Ed O'Neal to the Committee CC-85-295 Motion by Councilwoman Pfennighausen, Second by Mayor Pro Tem Matteson, ALL AYES, to approve Mr. Ed O'Neal's appointment to the Crime Prevention Committee as a permanent member, effective this date. EMERGENCY OPERATIONS COMMITTEE REPORT - Mayor Grant reported on Counci s meeting in an Adjourned Joint Public Workshop Session with the Emergency Operations Committee and the benefit gained by all who attended ECONOMIC DEVELOPMENT ADHOC COMMITTEE REPORT - Mayor Grant advised that e would be honored to fill the vacancy on the Committee whenever desired Councilwoman Pfennighausen stated the Committee meets the first Tuesday of each month and invited participation. POLICE CHIEF REPORT - Captain Jim Bradford, San Bernardino County Sheriff's Department, requested extra consideration be given to school children in exercising safe driving habits FIRE CHIEF REPORT - Memorandum provided from the Commander of the Fire Department re ating fire statistics for the months of July, August, and September City Manager Armstead indicated rates have decreased in the last quarter. CITY ATTORNEY REPORT - City Attorney Hopkins reported the following 1 Receipt of title— reports and litigation guarantees with regard to the Gage Canal properties, three basic ownerships are SCE, Gage Canal Co., and the City of Riverside - copies of report are available for perusal. It is hoped that the matter will be resolved through negotiations AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, AMENDING THE CITY OF GRAND TERRACE'S MUNICIPAL CODE, CHAPTER 18.66, SECTION 18.66 050, DEALING WITH APPEALS TO THE CITY COUNCIL OF PLANNING COMMISSION DECISIONS RELATIVE TO USE PERMITS (First Reading) City Attorney Hopkins read title of the Ordinance and recommended adoption. CC-85-296 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES, to waive full reading and adopt first reading of Ordinance amending Section 18 66.050 of the Municipal Code dealing with appeals of Planning Commission Decisions, by title only. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, AMENDING THE CITY OF GRAND TERRACE'S MUNICIPAL CODE, CHAPTER 18 72, DEALING WITH SIGNS (First Reading) City Attorney Hopkins read title of Ordinance. CC-85-297 Motion by Mayor Pro Tem Matteson, Second by Councilwoman Pfennighausen, ALL AYES, to waive full reading and adopt first reading of Ordinance amending Municipal Code Section 18.72 dealing with signs, by title only AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, DEALING WITH NOISE AND DECLARING THE EMISSION OF CERTAIN NOISES TO BE A NUISANCE (First Reading) City Attorney Hopkins read the title of the Ordinance, noted this was an Urgency Ordinance before Council at the September 19 Special meeting The City had adopted the County's ordinance dealing with noise, which inadvertently was not included in the codification of the Muncipal Code, therefore, the City is without a specific noise ordinance The only change is the deletion of a portion of Section 4(e)(3), dealing with agriculture, as approved by Council. City Manager Armstead advised he, Mayor Grant and Councilwoman Pfennighausen met with representatives of Inland Lumber and Trojan Trucking, and they indicated agreement to limit noise from 10 00 p.m. to 7 00 a m , plans are to check the dBA level for specific areas in a few weeks Page 10 - 9/26/85 ,a J Mayor Grant opened the meeting for public testimony. Bruce Holding, 4921 Birch Street, Newport Beach, representing Trojan Trucking and Modern Materials, 21900 Main Street, cited three sections of the proposed Ordinance as being vague relative to types of vehicles, amounts of noise as well as level measurements thereof, and requested more specificity. Mark Ilsley, another representative, requested Council defer action to give the company time to investigate potential impaction to their business. City Attorney Hopkins saw no harm in delaying action and indicated modifications could be made for clarification. CC-85-298 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to delay action until the October 17 meeting to allow the firms of Modern Material and Trojan Trucking to study the matter and the City Attorney to make modifications. Councilman Evans opposed delaying action, felt the firms could review the situation and address the matter at the second reading. Councilman Petta and Mayor Grant supported the delay for more information, to include concerns of the community. Councilwoman Pfennighausen noted the meeting the day before which presented the concerns and frustrations of the neighboring residents, requested the firms use restraint in their operations and not take advantage of the delay. Motion No. CC-85-298 carried, ALL AYES. Appeal of Planning Commission Decision - Sign Variance, La Tijera Barber Salon (David Ramirez) Planning Director Kicak indicated La Tijera Barber Salon's Request for Sign Variance was denied by the Planning Commission at their regular meeting of August 19, 1985. Relative to the appeal, the following is recommended (1) The Council approve the sign variance and refund the appeal fee, and (2) Permit the non -conforming sign to remain for the life of the sign or until the business changes ownership, whichever occurs first. CC-85-299 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to approve the following staff recommendations (1) The Council approve the sign variance and refund the appeal fee, and (2) Permit the non -conforming sign to remain for the life of the sign or until the business changes ownership, whichever occurs first. Councilman Evans felt variance issue should be continued for further clarification and questioned rationale behind Planning Commission's approval of Red Carpet's request for variance and denial of La Tijera's. Councilman Petta further questioned if recommendation 2 conflicted with the Sign Ordinance and City Attorney Hopkins advised it did not 029/A - Motion No. CC-85-299 carried, 4-1, with Councilman Evans voting NOE. CITY COUNCIL REPORTS Councilman Evans reported the following (1) Council Agenda Packet - Requested Agenda packet be prepared prior to the weekend a ore Council meeting to allow sufficient time for review. CC-85-300 Following discussion, Motion by Councilman Evans, Second by Councilwoman Pfennighausen, ALL AYES, that Agenda packet be prepared the Friday preceding Council meetings City Clerk Dughman advised .of problem in compiling Agenda and packet within specific time frame due to difficulty in receiving Agenda material in the short period between Council meetings and packet deadline. Mayor Grant stated we could always revert back to prior deadline if not manageable, however, City Clerk Dughman advised every effort would be made to comply with Council's request as presented. Councilman Evans further reported (2) Storm Drains - Requested staff review all alternatives and put together a packet regarding funding of storm drain projects without increased cost to homeowner for submission to Council by the first of the year. (3) Park Site - Requested staff, in coordination with the Parks and ecreation Department, provide a report by the first of the year regarding cost, implementation, payment, etc. relating to potential park site location. Councilman Petta reported the following (1) Requested a Proclamation y Counci o ite Cane Days, sponsored each year by the Lions Club. (2) Grand Terrace Friends of the Library Used Book Sale scheduled for September 28, 10-3 p m at the Civic Center Meeting Room, pre -sale for members only, September 27, from 4-7 p m , membership may be purchased at the door It was clarified that the used books are donated for the purpose of fund raising (3) Relative to signs, supported approval of requests for sign variances by the Planning Commission. CC-85-301 Following discussion relative to the worthiness of the cause, Motion by Councilman Petta, Second by Mayor Grant, ALL AYES, to have a Proclamation prepared for White Cane Days, dates to be furnished. Councilwoman Pfennighausen reported that four members of Council attended itrus e t s egion of California Cities Meeting the previous evening, stated that Grand Terrace sized up well next to the rest of the cities Mayor Pro Tem Matteson questioned whether the Lion's Club had secured liability insurance as of this date, City Manager Armstead advised they were in the process of applying for it but had no further word Councilwoman Pfennighausen, with Mayor Pro Tem Matteson in concurrence, requested this matter be resolved in an expeditious manner due to the City's potential risk of incurring liability during interim period Mayor Grant reported his attendance of the Local Agency Formation ommittee meeting on September 8, noted a parcel or two of land in Reche Canyon was approved for annexation. PLANNING SERVICES Finance Director Schwab noted Staff, at the last meeting, outlined various methods of providing planning services, Council chose the option of Staff negotiating with Kicak & Associates, Mr Kicak has indicated he would continue service on the current basis at the hourly rate set forth in the current contract, established in 1983, billed on an hourly time and materials basis, he requested the Planning budget be increased to $70,000, requiring additional appropration of $5,168 If Council chooses in-house planning services, an additional $11,261 appropriation, as outlined at the September 12 meeting, is required. Mr. Kicak stipulated he would maintain a level of $70,000 as maximum and would not exceed that figure within the annual year. Mayor Grant questioned and Mr. Schwab advised additional funding would come from General Fund Balance, now down to approximately $100,000. Mayor Pro Tem Matteson questioned and Mr. Kicak advised personnel to be provided depends on planning needs, he has been attending many Planning Commission meetings since they concern both Planning and Engineering matters, he does have a staff member with a degree in Urban Planning CC-85-302 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to continue to contract with the current Contractor, appropriate $5,168 to Department 370, Planning, making the total amount for contractual services and the total department being $70,000 Councilwoman Pfennighausen voiced support for in-house planning, noting only $6,093 difference in cost, commended Mr. Kicak as an excellent Engineer and disliked having to take a position involving individuals she has respect for, however, sees the next 3-5 years as critical for the future of the City to maximize the use of the vacant land left, wants a Planner willing to take time to formulate a plan to encourage the Planning Commission toward new and innovative thinking, to provide a prospective developer of the community needs, and suggestions that would reduce red tape not to cause undue delays Advised she would like a master plan to give guidelines, a planning department to review and make recommendations of present policies and zone ordinances to enhance development, which she felt is a specialty of its own Questioned whether Mr Kicak would absorb costs exceeding $70,000 if circumstances require that to occur. Regarding what would happen to an in-house planner when the City is built out, suggested the position be eliminated at that time Mayor Pro Tem Matteson questioned whether Mr. Kicak's Staff could provide a master plan, whether he has a system to assist a developer in getting started Relative to a master plan, Mr Kicak responded that each individual purchaser of commercial property has his own Pag �13 - 9/2W5 ideas on what he wants to develop, the City can plan schemes architecturally, felt it impossible to master plan a commercial strip without knowing the proposed uses Relative to assisting a developer, it is difficult for staff, at this point in time without specific direction, to advise a developer that the Planning Commission and the Council will approve any specific project Councilman Petta disagreed with Councilwoman Pfennighausen's reference to the City allowing things to happen, noted the many public hearings whereby citizens voiced how they liked living in the City, stated he is proud of the City's beautiful developments Felt Council creates red tape and sets the climate for the City to invite development - the Planning Director merely follows direction, felt the City's climate has detracted developers Felt the City can only control final product of land use if it owns the land Councilman Evans concurred with Councilwoman Pfennighausen's support for in-house planning, disagreed with Mr Kicak, feeling a master plan can be prepared Questioned Mr. Kicak (1) Who he would provide as a Planning Director, (2) would he attend all meetings pertaining to planning, (3) would he be able to provide a master plan for projects such as the Barton Road Development, (4) would all this be within the $70,000 Mr Kicak noted he has been serving as Planning Director, however, if Council desires, Alex Estrada, a member of his staff with a degree in Urban Planning, would be the Planning Director and would attend all meetings pertaining to planning Relative to the master plan, felt they would need direction as to what Council is expecting to generate schemes, would have difficulty with specific plans not knowing proposed uses Based upon Planning Commission and Council approval of specific uses, felt there would be no problems putting that master plan together As stated in his negotiations with staff, would bill the City only what is required, but, based on past experience, $70,000 would be the maximum Responding to Councilman Evans's further question whether $70,000 would include time taken to put together Councilwoman Pfennighausen's request, if required, Mr. Kicak advised it would, clarifying the master plan would not include actual layout of buildings Motion No CC-85-302 carried, 3-2, with Councilman Evans and Councilwoman Pfennighausen voting NOE ADJOURNED at 10 42 p m The regularly scheduled meeting of October 10 isc'�led, the next reqular meeting will be held October 17, 1985, at530pm APPROVED Respectfully submitted, Mayor 90?9i0 - r� i City Clerk t DATE- Sept. 18, 19f STAFF'REPORT C R A ITEM ( ) COUNCIL ITEM (X) MEETING OATS COT 171985 5 AGENDA ITEM NO Ac SUBJECT AMEND THE PERSONNEL RULES AND REGULATIONS TO CONFORM WITH THE PROVISIONS OF THE FAIR LABOR STANDARDS ACT. FUNDING REQUIRED NO FUNDING REQUIRED The Fair Labor Standards Act (FLSA) was enacted by Congress in 1938 to regulate rates of pay, overtime pay, record -keeping and other standards of employment. Municipalities have been held exempt from complying with the act. The Supreme Court on February 19, 1985 ruled that the provisions of the FLSA would apply to municipalities The major effect the act has upon the City is a change in overtime rates and the use of compensatory time. The changes made to the Personnel Rules and Regulations are as follows 1. Establishment of forty hours per week as the time frame for which overtime will be figured. Any hours worked in excess of 40 hours per week will be subject to overtime payment. 2. Overtime must be calculated on a time and one-half basis rather than straight time. 3. The use of compensatory time for employees is not permitted for non-exempt employees (exempt employees cover management and professional employees). 4. A section is added dealing with comp time for exempt employees which follows the current policy on comp time. 5. The section on maternity leave has been amended to reflect current laws requiring maternity leave to be treated the same as sick leave. Amendment of th,e Personnel Rules and Regulations will bring the City into compliance with the FLSA. The increased cost for overtime will affect our budget, but staff feels that no increased appropriation will be required to cover the additional costs. STAFF RECOMMENDS THAT COUNCIL ADOPT THE ATTACHED RESOLUTION AMENDING THE CITY OF GRAND TERRACE RULES AND REGULATIONS FOR THE ADMINISTRATION OF PERSONNEL MATTERS. TS bt I �19 THE RESOLUTIONS PREVIOUSLY AMENDING THE PERSONNEL RULES AND REGULATIONS ARE BEING RESCINDED SINCE ALL THOSE AMENDMENTS HAVE BEEN INCORPORATED INTO THE PERSONNEL RULES AND REGULATIONS BEFORE YOU ALONG WITH THE CURRENT AMENDMENTS REFLECTED IN THE STAFF REPORT. THE CITY ATTORNEY RECOMMENDS RESCINDING PREVIOUS RESOLUTIONS AND ADOPTING THE COMPLETE RULES AS REVISED SINCE IT IS MORE COMPREHENSIBLE. L RESOLUTION NO. 85- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, RESCINDING RESOLUTION NOS. 82-16, 82-32, 82-39, 82-49, AND 83-38, AND AMENDING THE RULES AND REGULATIONS FOR THE ADMINISTRATION OF PERSONNEL MATTERS PURSUANT TO GRAND TERRACE MUNICIPAL CODE SECTION 2.24.090. WHEREAS, Section 2.24.090 of the Grand Terrace Municipal Code states Personnel Rules and Regulations and amendments thereto shall be adopted by Council resolution, and WHEREAS, municipalities have been held exempt from complying with the Fair Labor Standards Act (FLSA) enacted by Congress in 1938 to regulate rates of pay, overtme pay, record -keeping, and other standards of employment, and WHEREAS, the Supreme Court, on February 19, 1985, ruled that the provisions of the FLSA would apply to municipalities, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS Section 1. Rescission - That Resolution Nos. 82-16, 82-32, 82-39, 82-49, and 83-38 are hereby rescinded in their entirety. Section 2. That said City Council hereby approves the amended Rules and Regulations for the Administration of Personnel Matters incorporated herein as Exhibit "A". ADOPTED this 26th day of September, 1985. ATTEST City Clerk of the City of Grand Mayor of the City of Grand Terrace Terrace and of the City Council and of the City Council thereof. thereof. Q I, ILENE DUGHMAN, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the day of , 1985, by the following vote AYES NOES ABSENT ABSTAIN Approved as to form City Attorney City Clerk - 2 - c EXHIBIT "A" Resolution No 85- CITY OF GRAND TERRACE RULES AND REGULATIONS FOR THE ADMINISTRATION OF PERSONNEL MATTERS RULE NO. SUBJECT PAGE I DEFINITIONS .... ...... ... ... 1-1 II GENERAL PROVISIONS . ..... .. ............ . 2-1 III CLASSSIFICATION ..... . . .. .............. 3-1 IV COMPENSATION . . ..... . .... ... ...... 4-1 V LEAVES OF ABSENCE - ANNUAL VACATIONS ..... 5-1 VI HOLIDAYS AND COMPENSATORY TIME. .. .... 6-1 VII LEAVES OF ABSENCE, SICK LEAVE, LEAVE WITHOUT PAY, MILITARY LEAVE, COMPULSORY LEAVE, MATERNITY LEAVE, JURY LEAVE, FUNERAL LEAVE ........ ...... 7-1 VIII SEPARATION FROM SERVICE.. ... .......... 8-1 IX APPEAL TO CITY COUNCIL ........ .... .... 9-1 X PROBATIONARY PERIOD.. . .... .......... 10-1 XI REPORTS & RECORDS... . ....... ....... ... 11-1 XII EDUCATION INCENTIVE... .. . ... 12-1 XIII CITY IDENTIFICATION CARDS ... . . ... .... 13-1 XIV ISSUANCE OF KEYS TO CITY FACILITIES . .... 14-1 INDEX Page 1 SUBJECT Administrative Leaves Advancements (Also see "Promotion") Appeal Appointing Authority Appointments Classification Plan Compensation Compensation Schedule Compensatory Time Compulsory Leave Departmental Rules Dismissal (See "Separation") Education Incentive Efficiency Records Exceptional Service Funeral Leave Grand Jury Testimony Holidays Hours of Work Identification Cards Incentive, Education (See "Education") Inequitable Salary (See "Salary") Jury Leave Keys to City Facilities Leaves of Absence without Pay Leaves of Absence, Administrative (See Leaves, Sick Maternity Leave Military Leave Nepotism New Position Overtime Pay Increases (Also see "Advances" & REFERENCE Para. 5.7 Para. 4 4 2, 4.4.3 Rule IX, Para. 4.6, 10.3 See 1-1 - Definitions Para. 4.4.1, 10.2 Pg 1-1, Rule III Rule IV, Para. 7.1.1, 7.7 Para 4.2, 4 4 Para. 6.4, 6.5, 4.13 Para. 7 5 Para. 2.3 Rule XI Para. 2.6.3 Para. 4.5 Para. 7.2 Para. 2.8 Para 5 4, Rule VI Para. 2.10 Rule XIII Para 7 7 Rule XIV Para. 7.3, 7.5 "Administrative Leave") Para 7.1, 7.5 Para. 7.6 Para. 7.4 Para. 2.9 Para 3 3 Para 4.11, 4.12 "Promotions") Para. 4.8 Permanent Appointment (See "Appointment") Personnel Information Para. 2.7 Physical Examinations Para 2.6.4, 7 5 Physician's Certificate Para. 7.1 2 7 6 Probationary Period Rule X Probationary Period Para 4.4 2 Promotion (Also see "Advancements") Para. 4 7, 10.4 Reclassification Para 3.4, 4.6 Record, Overtime Para 4 11, 4 12 Record/Reports Rule XI Reinstatement Para 4.4 1 Rejection Following Promotion Para 10 4 Relations, Emergency Sick Leave Para 7 1 3 Reports (See "Records/Reports") 4 SUBJECT Salary Increase, Temporary Salary reduction Salary, "Y" Rate Salary, Inequitable Separation/Termination Sick Leave (See "Leave" INDEX Page 2 REFERENCE Para. 4.13 Para. 4.6, Para. 4.7 Para. 4.6, Para. 4.7 Para. 4.10 Rule VIII, Para 5.2.3, 6.2, 10.3, 13.6, 14 8, Standards of Performance Para. 2 6 Temporary Salary Increase (See "Salary") Termination (See "Separaton") Transfer Para. 4.9 Tuition/Books, Education Incentive (See "Education Incentive") Unsatisfactory Service Rating Para. 2.5 Vacation Rule V, 6 3 Violation of Rules Para. 2 2 Wage Rule IV Workmen's Compensation Para. 7.1.5 RULE I DEFINITIONS 1 1 General Terms Wherever used, the masculine noun or pronoun shall include the feminine. The singular shall include the plural, and the plural the singular. The word "shall" shall be construed as mandatory, and the word "may" as permissive or discretionary. 1.2 Definition of Terms Active Service - shall mean actual time worked, holidays with pay, leaves of a sense wit pay, leaves of absence without pay not to exceed 14 calendar days, and leaves of absence without pay not to exceed one year for which Workmen"s Compensation is paid. It shall also include Saturdays and Sundays or other regular days off which are immediately preceded or immediately followed by other time worked. Advancement - shall mean a salary increase within a range of compensation provided or each position, which is conditioned upon a given minimum term of meritorious service in the same position and which is made without examination Applicant - shall mean a person who has made application to take a City examination Appointing Authority - shall mean the City Manager. Appointment - shall mean the offer to and acceptance by a person of a position either on a regular or temporary basis. Certification - shall mean endorsement as meeting required minimum standards for a vacant position. Class - shall mean a group of positions, with such similarity in respect to their '35—ties and responsibilities that similar requirements as to education, experience, knowledge, and ability should be demanded of incumbents, that similar tests of fitness may be used to choose qualified employees, and that the same schedule of compensation may apply with equity under substantially the same employment conditions Classification Plan - shall mean the official or approved system of grouping positions into appropriate classes Classified Service - shall mean all offices, positions, and employments in the Grand Terrace City service, except those expressly designated as unclassified in City ordinances 1 1 y Compensation - shall mean any salary, wage, fee, allowance, or other emolument pai to an employee for performing the duties and exercising the responsibilities of a position Compensation Plan - shall mean the official schedule of pay approved by the City Council assigning one salary or wage range to each class title. Continuous Service - shall mean City service uninterrupted by separation. Department - shall mean an administrative branch including a group of employees under the immediate charge of a chief executive officer of a department, institution, board, or commission of the City government, which latter officer shall be known as the department head. Eligible - shall mean a person who has successfully met certain requirements for a particular class Eligible List - shall mean the ranking of eligibles for a vacancy in order of over-all qualifications. Employee - shall mean a person who is legally an incumbent of a position in the c assi ied service, or who is on leave of authorized absence with the right to return to his position. Exempt Employees - shall be those employees designated by the City Manager Such employees shall e exempt from paid overtime. Hours worked - shall be those hours actually worked by an employee in any ca andar week, Sunday through Saturday inclusive, and shall include paid holidays and vacation time used, however, hours worked shall not include leave without pay or sick leave time taken. Interim Appointment - shall mean a short term appointment made from an eligible ist. Intermittent Service - shall mean City service interrupted by separation Lay -Off - shall mean the involuntary nondisciplinary separation of an employee from a position. Leave - shall mean an approved type of absence from work as provided for by these tau e . Length of Service - shall include Saturdays, Sundays, or other regular days off which are immediately preceded or immediately followed by normal work days Overtime Rate - shall be one and one-half times the hourly pay rate. 12 Pay Range - shall mean one or more, but commonly five specific, pay rates having a percentage relationship to one another assigned to a class of positions as the compensation for that class. Pay Rate - shall mean a specific dollar amount expressed as either an annual rate, a monthly rate, a semi-monthly rate, a bi-weekly rate, or an hourly rate, as shown in the pay plan of the City. Permanent Status - shall mean the satisfactory completion of one year of probationary service and continuing permanent appointment. Position - shall mean a specific office of employment, whether occupied or vacant, calling for the performance of certain duties and the carrying of certain responsibilities by one individual, either on a full-time or part-time basis. Probationary Status - shall mean service under permanent appointment prior to completion of one year of probationary service. Promotion - shall mean elevation of a City employee to a position which has a maximum salary higher than that of the employee's former position. Rejection - shall mean giving no consideration. Relative, First & Second Degree - shall include wife, husband, mother, father, son, daughter, grandmother, grandfather, granddaughter, grandson, son-in-law, daughter-in-law. Suspension - shall mean an enforced leave of absence for disciplinary purposes or pending investigation of charges made against an employee. Temporary Appointment - shall mean an appointment Not made from an eligible list for short-term employment. Time Worked - shall include actual time worked, holidays with pay, leaves of absenc—e--w-iTh pay, and leaves of absence without pay not to exceed one year for which Workmen's Compensation is paid Transfer - shall mean assignment of an employee from one position to another position. Transfers can take place within a department, between departments, between positions of the same class, or between positions of different classes Work Day - shall mean scheduled number of hours an employee is required to work per day. 1.3 ti RULE II GENERAL PROVISIONS 2.1 Purpose of Rules and Regulations - These rules and regulations are adopted to insure complete understanding of personnel policies by the City's employees, to develop fairness of application throughout the City's several departments, and to serve as guidelines for the adminstration of personnel matters 2 2 Violation of Rules - Violation of the provisions of these rules may be grounds for dismissal, disqualification, suspension, or demotion. 2.3 Departmental Rules - A department head may, with the approval of the City Manager, adopt and administer written personnel regulations for his department which are supplementary to and not inconsistent with these Personnel Rules and Regulations or the laws of the State of California. 2.4 Promulgation of Rules - All City personnel ordinances, rules, notices, and policies shall be made easily accessible to all employees. 2.5 Unsatisfactory Service Rating - Any employee receiving an unsatisfactory rating for any of the following Work quality, work quantity, work attitudes, or work habits may be subject to reduction in compensation or may be subject to dismissal from the classified service pursuant to these rules 2.6 Standards of Performance and Conduct 2 6 1 Nigh Standards Required - Employees of the City of Grand Terrace are expected to maintain high standards of performance and conduct. Employees who fail to maintain high standards of performance and conduct subject themselves to suspension from duty without pay, demotion, or dismissal 2 6.2 Performance Guides - Failure to meet high standards of performance and conduct may be associated with the following a Physical inability to perform the duties of his position, 21 b. Failure to pay just debts or make reasonable provisions for future payments, c. Conviction of a criminal offense involving moral turpitude, d. Damage to public property or waste of public supplies through misconduct or negligence, e. Conduct unbecoming an officer or employee, f. Absence from regular assigned duty without leave. 2.6.3 Efficiency Records - In all offices, departments, and places of employment, subject to the Personnel Rules, the City Manager shall make, or cause to be made, on the prescribed forms, reports on individual efficency of each employee in the classified service of the City. Such reports shall cover the following periods Quarterly for probationary employees and annually for permanent employees. Reports must be filed not later than five days after the close of such periods. From such reports of efficiency ratings, the City Manager shall establish and maintain records showing the service ratings of employees for possible use in determining the order of lay-off and reinstatement and for consideration in recommendations related to transfer, promotion, demotion, and dismissal Any employee may, upon request, ascertain his own service rating. 2.6.4 Physical Examinations - The City shall require that all initial, permanent employees be in such physical or mental condition to perform the duties of their jobs and shall require an initial medical evaluation according to job classification. Subsequent examination(s) may be required due to changing health conditions as directed by the City Manager. No employee shall hold any position in a classification in which he cannot physically 2 2 or mentally perform all the duties of the job adequately or without hazard to himself or others Within the limitations indicated, the City's policy shall be to make such efforts as are consistent with the provisions of these rules to place physically disabled employees in such positions as are available in the City's service where their disabilities will not affect their performance of duties The employee's length of service, nature of past performance, and the availability of openings may be considered in placing disabled employees. 2.7 Employee Responsibility for Correct Personnel Information - It shall be the responsibility of each employee to keep his department head and the City Manager's office advised conderning his marital status, number of dependents, and his correct address and telephone number. 2.8 Grand Jury Testimony - The refusal of any employee to testify under oath before the County Grand Jury in a County Grand Jury investigation of governmental bribery or misconduct in public office shall constitute good and sufficient grounds for the dismissal of such employee 2.9 Nepotism - No person shall be appointed to any position in the classified service who is a relative by blood or marriage within the second degree of any elected official, the appointing authority, or any board, committee, or commission receiving regular remuneration from the City, nor shall any person be appointed to any position in the classified service in a department which has in its employ a person who is a relative by blood or marriage within the second degree. 2.10 Hours of Work - Except as otherwise provided for, the normal work week shall be 40 hours The City Manager may establish work schedules consistent with the normal business practices within the community and the needs of the City 2.3 RULE III CLASSIFICATION 3.1 Preparation of Plan - The City Manager, or a person or agency employed for that purpose, shall ascertain and record the duties and responsibilities of all positions in the classified service and, after consulting with heads of departments affected, shall recommend a classification plan for such positions The plan and any revisions thereof shall become effective upon approval of the City Council 3.2 Following the adoption of the classifiction plan, the City Manager shall allocate every position in the classified service to one of the classes established by the plan. 3.3 When a new position is created, before the same may be filled, except as otherwise provided, no person shall be appointed or employed to fill any such position until the classification plan shall have been amended to provide therefor. 3.4 Reclassification - Positions, the duties of which have changed materially so as to necessitate reclassification, shall be recommended by the City Manager, for approval by the City Council, to a more appropriate class, whether new or already created. Reclassifications shall not be used for the purpose of avoiding restrictions concerning demotions and promotions 3.1 RULE IV COMPENSATION 4.1 Application of Rates - Employees occupying a position in the classified service shall be paid a salary or wage established for that position class under the approved compensation schedule, based on their time worked 4.2 Compensation Schedule - The compensation schedule for the classified service shall include a list of classes of positions by occupational group, with the standard rates of compensation shown for each class 4.3 All rates shown on the official compensation schedule and conditions set forth therein are in full payment for services rendered and are intended to cover full payment for the number of hours regularly worked in each class. 4.4 Application of the Compensation Schedule - The salary range as set forth for each classification shall be applied in accordance with the following 4.4.1 New Appointments - The minimum rate for the class shall generally apply to employees upon original appointment. When circumstances warrant it, however, an original appointment or reinstatement may be made at a rate other than the minimum. However, all permanent employees in the class who are being paid at a step lower than that prescribed for a new appointment may have their compensation raised to equal that being prescribed for a new appointment The City Manager will decide each case based in part on the experience and training of each employee involved and according to the needs of the City 4.4.2 Normal Advancements - Advancement to Step "B" is an incentive adjustment to encourage an employee to improve his work Employees shall be made eligible for this adjustment if they were appointed to step "A" and if they have completed the probationary period established by the 4 1 s compensation schedule for that class. Additional steps may be provided for in the compensation schedule for employees who are fully qualified, experienced, and ordinarily conscientious in their work, and, therefore, upon completion of at least that period of time provided for in the compensation schedule, an employee may be advanced to the next highest rate. 4.4.3 Advancement Provisions - No salary advancement shall be made so as to exceed any maximum rate established in the compensation schedule for the class to which the advanced employee's position is allocated except as otherwise may be provided for. Advancement shall not be automatic, but shall depend upon increase service value of an employee to the City as exemplified by the recommendations of his department head, length of service, performance record, special training undertaken, or other pertinent evidence, within the advancement policy established by the compensation schedule. The advancement of an employee, therefore, is one in which actual merit and not time alone governs. An employee shall be recommended for pay increases then only when he clearly deserves advancement as indicated by at least a competent rating on his last performance evaluation, and not simply according to the elapse of a time period. 4.5 Exceptional Service - Another provision of these rules, notwithstanding, the City Manager may grant a 5% increase in salary above the established rate for a given class for a specified period of three, six, nine, or twelve months when an employee on his own initiative and by his own efforts and abilities is rendering service above the level of proficiency normally expected in the class or is producing results consistently superior to that normally expected of employees in the class. 4.2 s 4.6 "Y' Rate - "Y" rate of the salary range of any class is defined as any rate of pay in excess of the maximum step prescribed for a class. An employee at the "Y" rate shall retain the same rate of pay that he was receiving immediately prior to being assigned to the "Y" rate. An employee may be assigned to "Y" rate who is reclassified from a class or position in which he has acquired permanent status to a class or position with a lower salary maximum than his present position, or he may have his salary reduced. An employee with permanent status may appeal a salary reduction to the City Council. 4.7 Promotion to Another Class - Upon promotion, an employee shall receive a minimum of 5% increase in pay, subject to the following conditions The position held by the employee immediately prior to the promotion must have been held under a permanent or probationary appointment. The employee who is receiving compensation at the "Y" rate immediately prior to promotion shall have his salary reduced by reason of such promotion. 4.8 Pay Increases Other Than Advancement and Promotion - The provision governing the granting of pay increases specified in Rule 4 4.3 shall apply to all pay increases as well as advancements. 4.9 Transfer to Position within the Same Class - When a transfer of position is made within the same pay range, there shall be no salary increase or decrease because of such transfer. 4.10 If, in the opinion of the City Manager, the application of the provisions of this section results in compensating an employee at an inequitably low rate compared to other employees in the same class, the City Manager may raise such salary to the step determined to be most equitable Such action shall not be contrary to the general intent and spirit of this Rule. 4.3 V 4.11 Overtime - General - All nonexempt employees who render overtime service and, as a result, whose time worked exceeds the normal work week, shall be paid overtime. A current record shall be kept at each instance of authorized overtime work stating the reasons therefor and by whom authorized, and also that date and duration of each instance The overtime service must be for work definitely ordered or approved in advance by the appointing authority, except in emergency conditions. 4.12 Overtime Rate - Overtime shall be computed at one and one half times employee's hourly rate of pay. The smallest unit of time worked to be credited as overtime shall be a half hour. 4.13 Compensatory Time Off - Exempt employees shall be allowed to accrue compensatory time in lieu of overtime pay. Said compensatory time shall be accrued as hours worked in excess of 40 hours per week or eight hours per day. The maximum accrual shall be 40 hours. In addition the City Manager shall have the option of paying exempt employees for time worked in excess of the standard work day or week at straight time computed at that employee's regular hourly rate of pay. 4.14 Temporary Salary Increase.- The City Manager may, at his discretion, grant an employee a temporary advancement of not more than two standard salary ranges for a period in excess of one month, but not to exceed six months, during that time such employee is required to perform the duties of a higher position having a salary at lease four ranges higher than his regular position. At the conclusion of such assignment or period of advancement granted, whichever is shorter, the employee's salary shall be reduced to the normal rate prescribed for his classification. 4.4 s RULE V LEAVES OF ABSENCE - ANNUAL VACATIONS 5.1 Earned Vacation - Full Time - Each employee who is paid at a bi-weekly rate and has had continuous full time active service throughout the year shall be credited with annual vacation with pay according to his number of years service as follows 5.1.1 Vacation Rate - General Service Employees - Each eligible employee shall be credited with a. Ten working days vacation following completion of his first, second, third, fourth, and fifth years of service, b. Fifteen working days following completion of his sixth through tenth years of service, and c. Twenty working days vacation following completion of his eleventh and succeeding years of service. 5.1.2 Posting of Earned Vacation - Earned vacation will be credited upon completion of the first six months of continuous full-time service and every pay period thereafter Postings will be equal to one twenty-sixth the applicable yearly earning rates as set forth in Section 5.1.1. 5.2 Vacation Credit Accumulation - In the event an employee who has served continuously for at least twelve months does not take all of the vacation to which he is entitled in any year, he shall be allowed to accumulate the balance, to be taken in a subsequent year. Provided, further, that no employee shall be granted in any one year more vacation than the equivalent of two full annual vacations, except in the case of separation from the service as hereinafter provided. Further, each employee shall take a minimum of five consecutive work days off each fiscal year. 5 1 S 5.2.1 Maximum Vacation Accumulation - Unused vacation accumulated by an employee shall not exceed the total of two annual vacations to which, according to his total years of service, he is entitled. 5.2.2 Preceding Anniversary Date Excess Vacation to be Taken - Prior to June 30 of each year, each employee shall be granted that part of his annual vacation which could not be accumulated and carried over to a subsequent year. 5.2.3 Unused Vacation at Separation - At the time an employee who has served continuously for at least six months is separated from the City service, whether voluntarily or involuntarily, he shall be granted all of the unused vacation to which he is entitled based upon his active service in prior years, and in addition, he shall be granted vacation based upon the length of his active service during the year in which the separation occurs and computed on the basis set forth in Section 5.1 of these Rules. 5 4 Holidays Occurring During Vacations - Paid holidays immediately preceding, immediately following, or wholly within the vacation period shall not be regarded as part of the annual vacation 5.5 Vacation Schedules - Vacation schedules shall be arranged by the appointing authority with particular regard to the needs of the service, and so far as possible, with the wishes of the employee. Vacation time may commence any day of the week and vacation time shall consist of consecutive working days, exclusive of intervening paid holidays, with full pay for such time as the employees would have been paid if at work for the City for the same period of time. The appointing authority may, however, in his discretion, divide the employee's vacation time if the needs of the service so require or permit 5 2 5 5.6 Vacation Requests - No vacation shall be granted to, or taken by, an employee without the consent of the appointing authority. Requests for annual vacation shall be submitted in advance on the prescribed form, signed by the employee, and approved by the appointing authority.- 5.7 Administrative Leaves - On July 1 of each year beginning with the July 1 immediately following the first anniversary of employment of the City Manager, the City Manager shall receive ten (10) days administrative leave in addition to all other leaves, this administrative leave must be used during the following fiscal year, or it will be lost. 53 3 RULE VI HOLIDAYS & COMPENSATORY TIME 6.1 Fixed Holidays Employees appointed to full-time regular positions shall be entitled to the following fixed holidays New Year's Day Memorial Day Independence Day Labor Day Veterans' Day Thanksgiving Day Day after Thanksgiving Day before Christmas Christmas Day Day before New Year's Day 6.1.1 Floating Holiday - Employees appointed to full-time regular positions shall be entitled to one floating holiday per calendar year, to be taken within that calendar year and coordinated with his or her Supervisor. 6.2 Holiday - New and Terminating Employees - New and terminating employees must be on the payroll the day before and the day after a fixed holiday to receive holiday pay Regular employees must be on the payroll the day before or the day after a fixed holiday. 6.3 Holidays Occurring During Vacations - Paid holidays immediately preceding, immediately following, or wholly within the vacation period shall not be regarded as part of the annual vacation 6.4 Employee Required to Work on a Fixed Holiday - Whenever a non-exempt employee is required to work on a fixed holiday, the employee shall be paid overtime therefor Exempt employees shall be eligible to receive compensatory time off for time worked on holidays. 61 s RULE VII LEAVES OF ABSENCE - SICK LEAVE, LEAVE WITHOUT PAY, MILITARY LEAVE, COMPULSORY LEAVE, MATERNITY LEAVE, JURY LEAVE, FUNERAL LEAVE 7.1 Sick Leave - Sick leave with pay shall be granted to all probationary and permanent employees in accordance with this Rule. Sick leave shall not be considered as a right which an employee may use at his discretion, but shall be allowed only in case of necessity and actual personal sickness or disability. Abuse of the sick -leave privilege, as with all rules, may be grounds for disciplinary action. 7.1.1 Compensation Procedure - In order to receive compensation while absent on sick leave, the employee shall notify his immediate superior or the Personnel Officer prior to time set for beginning his daily duties, or as may be specified by the head of his department. 7.1.2 Physician's Certificate - When absence is for more than three work days, the employee shall be required to file a physician's certificate with the Personnel Officer stating the cause of the absence and the employee's ability to return to his duties. In cases of suspected abuse or chronic sick leave use, a physician's certificate shall be required regardless of the length of absence. 7.1.3 Emergency Sick Leave - No more than three days sick leave in any twelve month period may be taken in case an employee's presence is required to care for parents or relatives who are members of his household due to an emergency because of serious sickness or disability. In each such case, the appointing power shall grant such sick leave only when, in his opinion, the condition of the sick or disabled person and the relationship 7.1 3 7.2 of the sick or disabled person to the employee warrants such use of sick leave. 7.1.4 Sick Leave Earning Rate - Each employee who is paid at a monthly rate shall earn sick leave at the rate of one work day for each calendar month of full-time active service. All such sick leave which is unused may be accumulated 7.1.5 Workmen's Compensation and Sick Leave - All compensation received in accordance with the provision of the Workmen's Compensation Act of the State of California shall be deemed to be included in any compensation due from the City by virtue of any grant for sick leave with pay. 7.1 6 Sick Leave Conversion Privilege - Any employee who has taken five days sick leave or less during the fiscal year ending June 30 of each year shall be entitled to convert up to three days of unused sick leave to vacation leave, however, in no case shall such conversion reduce an employee's accumulated sick leave balance below 24 days. No prorations shall be made for employees terminating on or before June 30 of the fiscal year. 7.1.7 Unused Sick Leave at Time of Separation - Any employee who voluntarily separates from City service after a minimum of five years shall be compensted for 40% of all unused sick leave. Funeral Leave - No more than three days special leave with pay may be granted in any twelve-month period to a permanent or permanent/probationary employee in order to discharge the customary obligations arising from the death of a grandparent, parent, spouse, brother, sister, child, or relatives who are members of his household. Requests for such leave must be approved by the appointing authority and supported by such facts as he may require. 7.2 S r" 7.3 7.4 7.5 Leave of Absence without Pay - The City Manager may grant a permanent or probationary employee leave of absence without pay or accrual of seniority of benefits for a period not to exceed one year. No such leave shall be granted except upon written request of the employee setting forth the reason for the request, and approval shall be in writing. Upon expiration of a regularly approved leave or within a reasonable period of time after notice to return to duty, the employee shall be reinstated in the position held at the time leave was granted. Failure on the part of an employee on leave to report promptly at its expiration or within a reasonable time after notice to return to duty shall be cause for discharge. Military Leave - Military leave shall be granted in accordance with the provisions of State law All employees entitled to military leave shall give the appointing authority an opportunity within the limits of military regulations to determine when such leave shall be taken. Compulsory Leave - If, in the opinion of the appointing authority, an employee is incapacitated for work on account of illness, such employee may be required to submit himself to a physician designated by the appointing authority for examination at the City's expense If the employee objects to being examined by the designated physician, he may reouest one change of physician. If the report of the physician shows the employee to be in an unfit condition to perform his duties, the appointing authority shall have the right to compel such employee to take the sufficient leave of absence to fit himself for such work. Verification of such fitness shall be made by a physician designated by the City, and all expenses incurred in securing such verification shall be at the employee's expense. Accrued sick leave shall be used for such absences or, when no such accrued leave exists or has been exhausted, an employee may be granted leave 7.3 S without pay, the total of which shall not exceed one year. For good cause, an employee may request extensions of this time in increments of not more than one month. 7.6 Maternity Leave - Female employees who become pregnant may continue regular employment status, subject to the ability to perform their required work. Any permanent employee may apply in writing for sick leave or a leave of absence without pay to extend three months beyond the birth of her child. 7 7 Jury Leave and Compensation - Every permanent and probationary employee of the City who is called or required to serve as a trial juror shall be entitled to absent himself from his duties with the City during the period of such service or while necessarily being present in court as a result of such call. Under such circumstances, the employee shall be paid the difference between his full salary and any payment received by him, except travel pay, for such duty. 7 4 i RULE VIII SEPARATION FROM THE SERVICE 8.1 Resignation - An employee may resign by submitting the proper notice in writing specifying the reasons therefor and the effective date to his department head as far in advance as possible, but a minimum of two weeks' notice is considered proper. Failure to comply with this requirement may be cause for denying future employment with the City 8.2 Types of Separation - All separations of employees from positions in the classified service shall be designated as one of the following types Resignation, Lay-off, Death, Retirement, Dismissal. Any separation by an employee from the classified service not specifically designated as one of the above at the time of separation shall automatically be considered a resignation. RULE IX APPEAL TO CITY COUNCIL 9.1 Right of Appeal - Any employee in the classified service shall have the right to appeal to the City Council any disciplinary action, interpretation, or alleged violation of the Personnel Ordinance or these Rules except in instances where the right of appeal is specifically prohibited by the Personnel Ordinance or these Rules Such appeal shall be filed within ten (10) calendar days from the date the employee was notified of the appealed action. 9.2 Method of Appeal - Appeals shall be in writing, subscribed by the appellant, and filed with the City Manager, who shall, within ten (10) days after receipt of the appeal, inform the City Council, the appointing power, and such other persons or officers named or affected by the appeal or the filing of the appeal. The appeal shall be a written statement addressed to the City Council explaining the matter appealed from and setting forth therein a statement of the action desired by the appellant, with his reasons therefor. The formality of a legal pleading is not required 9.3 Notice - Upon filing of an appeal, the Personnel Officer shall set a date for a hearing on the appeal not less than ten (10) days, nor more than thirty (30) days from the date of filing The Personnel Officer shall notify all interested parties of the date, time, and place of the hearing, at such places as the City Council shall prescribe 9.4 Investigation - Upon the filing of an appeal, the City Council may make such independent investigation of the matter as it may deem necessary The result of such investigation shall be made a part of the record of the proceedings, and the appellant shall have the right to have a reasonable time within which to answer or to present evidence in opposition to the findings of this independent investigation 9 1 9 5 Hearing - The appellant shall appear personally, unless physically unable to do so, before the City Council at the time and place of the hearings. He may be represented by any person or attorney as he may select and may, at the hearing, produce on his behalf relevant oral or documentary evidence. Appellant shall state his case first and, at the conclusion, opposition matter may then be presented. Rebuttal matter not repetitive may be allowed in the discretion of the City Council. Cross examination of witnesses shall be permitted. The conduct and decorum of the hearing shall be under the control of the City Council, with due regard to the rights and privileges of the parties appearing before it. Hearings need not be conducted according to technical rules relating to evidence and witnesses. Hearings shall be closed unless either party requests in writing an open hearing. Pursuant to Resolution Nos. r CC-82-39 and CRA-82-06, making applicable the provisions of Section 1094.6 of the Code of Civil Procedures providing for judicial review of administrative decisions, time for filing court action after a hearing on a personnel matter shall be limited to 90 days. 9 6 Findings and Recommendation - The City Council shall, normally within ten (10) days after the conclusion of the hearing, certify its findings and decision to the appellant. The City Council may affirm, revoke, or modify the action taken as in its judgment seems warranted, and the action taken shall be final 9 7 Majority Vote Necessary for Action - Action under this rule shall require a majority vote of the City Council 9 2 RULE X PROBATIONARY PERIOD 10 1 Objective of Probationary Period - An appointment shall not be permanent until after the expiration of a probationary period. The probationary period shall be regarded as a part of the examination process and shall be utilized for closely observing the employee's work, for securing the most effective adjustment of a new employee to his position, and for dismissing any probationary employee whose performance or personal qualifications do not meet the required standards of work. 10.2 Permanent Appointment Following Probationary Period - All original and promotional appointments shall be tentative and subject to a probationary period of twelve full calendar months. Appointment to permanent status from probationary status of any employee shall require the written approval of the City Manager, prior to the employee attaining such permanent status. 10 3 Dismissal of Probationer - During the probationary period, an employee may be dismissed at any time by the appointing authority without cause and without the right of appeal. 10 4 Rejection Following Promotion - Any employee rejected during the probationary period following a promotional appointment shall be reinstated to the position from which he was promoted unless charges are filed and he is discharged in the manner provided in the Personnel Ordinance and these Rules 10 1 RULE XI REPORTS AND RECORDS 11.1 Employee Master Record - The Personnel Officer shall maintain a file containing a record on each employee in the service of the City showing the name, title of position held, the department to which assigned, salary, changes in employment status, and such other job -related information as may be considered pertinent 11.2 Change of Status Report - Every appointment, transfer, promotion, demotion, change of salary rate, and any other temporary or permnent change in status of employees shall be reported to the Personnel Officer in such manner as he may prescribe. 11 1 L RULE XII EDUCATION INCENTIVE POLICY 12.1 Introduction - The City Manager and department heads share joint responsibility for employee training However, any full-time City employee desiring to attend classes, with the purpose of improving job skills related to City work, is encouraged to do so With this policy, which is to be administered by the City Manager, the City clearly defines its position concerning educational opportunities and benefits for City employees 12.2 Prior Approval Cost of tuition and books will be paid for by the City of Grand Terrace, given the following provisions 12 2 1 Approval from City Manager - All courses for which tuition reimbursement is requested of the City must receive prior approval from the City Manager. If no prior approval is received, the employee is not eligible for reimbursement. Request for Approval of Courses must be made on "Prior Approval for Tuition Reimbursement" form, available from Department Heads or the City Manager Upon Completion of Course(s), employee must submit to the City Manager a "Request for Tuition Reimbursement" form, with required receipts and grade slips 12 3 Criteria for Approval - In reviewing courses requested by employee for tuition reimbursement, the City Manager, in consultation with the employee's department head (or immediate supervisor), shall use the following criteria in determining if course(s) is/are suitable for reimbursement from the City 12.3.1 Relatedness to City Work - Course(s) must be directly related to employee's present and future career goals within the public sector 12.1 12.3 2 Availability of Funds - Approval of course(s) must be based on availability of funds. A yearly fixed budget for this purpose shall be maintained, the amount of which shall be determined by Council at the beginning of each fiscal year. 12 3.3 Alternate Funding Sources - The employee must have exhausted all other sources of financial aid, government grants, scholarships, etc before requesting reimbursement for tuition. Under no circumstances will the City forward reimbursement money if the possibility of duplicate funding exists. 12.3.4 Applicability to Graduate Study - Courses of study shall be pursued at community or State supported schools, such as A High schools and trade/vocational schools, B. Community colleges, C. State colleges, and D State universities. 12.3 5 Applicability to Graduate Study - This policy is not applicable to courses leading to beyond a Master's Degree 12.4 Employee Commitment - All tuition costs must be advanced by the employee upon enrollment. Reimbursement will be made by the City upon completion of the course(s) provided 12.4 1 Prior Employment - Employee must be employed full time by the City of Grand Terrace for at least six months prior to the date "Prior Approval for Tuition Reimbursement" form is submitted 12.4 2 Passing Grade - In addition to providing receipts for all courses taken, employee must present evidence of passing grade, defined as either 12 2 a Credit or pass, if course is offered on basis of Credit/No Credit or Pass/Fail, respectively, or, b. A letter or numerical grade equal to or better than a 'B' or 3 0, respectively, if graduate level course 12.5 Books - This policy shall also include the following provisions 12.5 1 Possession of Books - If reimbursement for books is requested, the employee must present all receipts, furthermore, textbooks purchased for the course at City cost are to be placed in the City library upon completion of course. However, if employee fails to qualify for tuition reimbursement at the end of a given course, the employee shall not be eligible for reimbursement for the cost of books. 12 5.2 Food, Lodging, and Mileage - This policy applies only to reimbursement for tuition and books, it does not include provisions for food, lodging, or mileage reimbursement related to educational endeavors specified herein. 12 6 Administration of Policy - The City Manager has the responsibility of interpreting and administering the provisions set forth in this policy by the staff and approved by the City Council Given the employee's position within the City, the courses specified at time of request, availability of funds, and all other provisions of this policy, the City Manager may approve or reject employee's request for tuition reimbursement 12 3 a RULE XIII CITY IDENTIFICATION CARDS 13 1 Permanent Employees - All permanent employees will be issued identification (ID) cards to expire every four years on December 1 starting with December of even numbered years closest to the date of hire. 13 2 Temporary Employees - ID cards will be issued only with authorization of the City Manager to those temporary employees dealing directly with the public. The expiration date will be the term of estimated employment No expiration date will be stated for intermittent employment, and these cards will be surrendered and re -issued as needed 13.3 Council Members - All Council Members will be issued ID cards to expire on December 1 following term of office. 13.4 Contracted Staff - ID cards will be issued only to contracted staff exposed to the public and will expire December 1 of even -numbered years. 13.5 Replacement or Re -issue - ID cards will be re -issued as follows 13.5 1 Lost or Stolen ID cards will be re -issued upon receipt of a signed affidavit stating the card was lost or stolen. 13 5 2 Damaged ID cards must be surrendered prior to replacement. 13 5.3 Change of Title- ID cards will be re -issued when there is a change of title. The expiration date will be as outlined in the above paragraphs using the closest December 1 of even -numbered years. (The replaced ID card must be surrendered to Personnel.) 13 5 4 Replacement Fee for Lost or Stolen Cards - A fee of $2 00 will be charged for the replacement of each lost or damaged ID card 13.1 a 13 6 Termination of Employment or Service - It is the responsibility of department heads to ensure the return of ID cards, keys, and any other City -issued items to the Personnel Department prior to the issuance of final checks. 13 2 RULE XIV ISSUANCE OF KEYS TO CITY FACILITIES 14.1 Objective - The purpose of this policy is to ensure the orderly and systematic distribution of keys to City facilities. 14.2 Authority for Issuance - Keys will be issued to City facilities only when a definite need exists upon recommendation of the department head and with approval of the City Manager 14.3 Responsibility - The Deputy City Clerk shall be responsible for numbering, issuing, duplicating (see Para. 14-5), keeping an updated record, and maintaining master and extra keys 14.4 Procedure 14 4.1 - Approval - Keys will be issued upon written request of the department head to the City Clerk Department, which will obtain the approval of the City Manager 14.4.2 - Assignment - All personnel assigned keys will sign an acknowledgment of receipt. 14.4 3 - Transfer of Keys - No keys will be transferred without coordination with the department head and the Deputy City Clerk, who will advise the City Manager of the transfer 14.5 Duplication - Duplication of keys must be done in coordination with the Deputy City Clerk Any unauthorized duplication of keys will be in violation of the Rules and Regulations to Administer Personnel Matters 14 6 Temporary Issuance - Temporary keys will be issued on a sign -out base s 14 1 14.7 Lost or Stolen Keys - It is the assignee's responsiblity to immediately report any loss of City keys to the City Manager or the department head, who will immediately advise the City Manager A fee of $2 00 will be charged for each lost or stolen key 14.7 Lost or Stolen Keys - It is the assignee's responsiblity to immediately report any loss of City keys to the City Manager or the department head, who will immediately advise the City Manager. A fee of $2.00 will be charged for each lost or stolen key. 14.8 It is the responsiblity of the department head to ensure the return of all keys, ID cards, and any other City issued items to Personnel prior to the issuance of final checks. 14 2 DATE- Oct. 7, 1985 STAFF'REPORT 50 C R A ITEM ( ) COUNCIL ITEM ( X) MEETING DATE: October 17, 1985 AGENDA ITEM NO. SUBJECT APPROPRIATION FOR MEETING ROOM STAFF SUPPORT FUNDING REQUIRED NO FUNDING REQUIRED Included in the charge to rent a meeting room in the Civic Center is a fee to pay for one of the part-time recreation staff to open the building at the beginning of the function and re -secure at the end of the meeting. The fees are being collected and deposited in the General Fund, but no appropriation has been made to pay for the part-time staff. The part-time recreation staff is paid minimum wage. An appropriation of $1,000 in the General Fund Department, 190 Non - Departmental, is requested. This item has no impact on the budget, since these fees are paid by the users of the facility. STAFF RECOMMENDS THAT COUNCIL APPROPRIATE $1,000 IN DEPARTMENT #190, NON -DEPARTMENTAL, FOR THE PURPOSE OF MEETING ROOM SECURITY. TS bt uate: S �- REPO,ZT October 2, 1985 12-1.1037 12-8.5027 C R A ITEM ( ) (19UNCIL ITEM ( XX) MEETING DATE: October 17, 1985 AGENDA ITEM N0. SUBJECT: Time Extension Tract 11450, Condominium Project on Preston Street North of Palm Avenue. FUNDING REQUI?ED NO FUNDING REQUIRE' XX Tentative Tract No. 11450 owned by Mr. Roy Roberts was approved August 25, 1980. The sewer moratorium, in effect from October, 1980 to December, 1982, permitted a time extension past the normal time allowed by the State Subdivision Map Act and the tentative approval now expires on October 25, 1985. The City Attorney has informed Staff that recent changes in the Map Act will permit additional time extensions and Mr. Roberts has requested additional time STAFF RECOMMENDS THAT THE CITY COUNCIL APPROVE A ONE (1) YEAR EXTENSION OF TIME FOR TENTATIVE TRACT 11450, SAID EXTENSION TO EXPIRE OCTOBER 25, 1986. JK/JS/lh DATE- Oct 2, 198: } ti C R A ITEM ( ) COUNCIL ITEM ( MEETING DATE Oct 17, 1985 AGENDA ITEM NO SUBJECT AMENDMENT TO OMNITRANS JOINT POWERS AGREEMENT TO REVISE EMPLOYEE SENIORITY RIGHTS (GTC 79-36-3) FUNDING REQUIRED NO FUNDING REQUIRED x_ BACKGROUND The Omnitrans Board of Directors held a meeting on September 12, 1984 and approved the attached proposed agreed amendment pertaining to "Section 10 C Employee Seniority Rights Omnitrans management may transfer employees between divisions, and any seniority rights of employees shall be as approved by the Board of Directors or as set forth in any applicable memorandum of understanding " The attached Amendment to the Omnitrans Joint Powers Agreement between the County of San Bernardino and the cities of Chino, Colton, Fontana, Grand Terrace, et al., shall remain in full force and effect - This proposed Amendment to the Employee Seniority Rights Agreement has been forwarded for approval by the respective City Councils STAFF RECOMMENDS THAT 1 The Amendment to the Omnitrans Joint Powers Agreement, Section 10 C, Employee Seniority Rights, be approved by Council (GTC 79-36-3) 2 The Council approve the signing of the Amendment by the Mayor and returned to the General Manager of Omintrans, Mr Robert E Chafin SA bt Attachment DATE: TO: FROM: SUBJECT: 0 PUBLIC 96011CM RECF1vED C - l September 24, 1985 All Members of the TAC Committee, East Valley Robert E. Chafin, General Manager Amendment - Omnitrans JPA - Section 10.0 - Seniority Rights At the meeting of the Omnitrans Board of Directors held on the 12th day of September, 1984, said Board approved the amendment to the Omnitrans Joint Powers Agreement, to change Section No. 10.C, Employees Seniority Rights. Transmitted is the amendment for approval by your respective City Councils. After approval -has been obtained by your legislative body, please inform my secretary, Rosalie Corona, and the original document will be brought to you for signatures. ROBERT E. CHAFIN GENERAL MANAGER REC:mrc Encls 1700WESTSTH STREET•SAN BERNARDINO CALIFORNIA 92411 *TELEPHONE (714) 8890811 01111101CRE119 INTER -OFFICE MEMO DATE: August 16, 1984 TO: Members of the OMNITRANS Board of Directors Members of the OMNITRANS Technical Advisory Committee FROM: Robert E. Chafin, General Manager SUBJECT: Joint Powers Agreement - Amendment During recent negotiations for a new Memorandum of Understanding, members of the United Transportation Union requested an annual work assignment selection, based upon agency seniority by classification, without respect to divisional seniority. Such a request is con- trary to the existing language included in the Joint Powers Authority, Section 10.0 Employees, as follows: "Omnitrans employees seniority rights are applicable only within those operating div- isions to which they are assigned." The negotiating team agreed in principal to the change requested by the United Transportation Union indicating however, that an_action of this nature would require an amendment to the Joint Powers Authority as well as rati- fication by all member jurisdiczions. The attached revision of the Joint Powers Authority would allow for the work assignment selection process as reques- ted by the United Transportation Union negotiating committee. Q'AA 41 • ROBERT E. CHAFI GENERAL MANAGER REC:rw FORM MOTION: That the amendment to the OMN11i4.kNS joinz Powers Authority Agreement, which changes Section 10.C., Employee Seniority Rights, be approved. 1700 WEST 5TH STREET • SAN BERNARDINO CALIFORNIA 92411 •TELEPHONE (714) 383 5116 /A7 AMENDMENT TO JOINT POWERS AGREEMENT BETWEEN THE COUNTY OF SAN BERNARDINO AND THE CITIES OF CHINO, COLTON, FONTANA, GRAND TERRACE, LOMA LINDA, MONTCLAIR, ONTARIO, RANCHO CUCAMONGA, REDLANDS, RIALTO, SAN BERNARDINO AND UPLAND CREATING A COUNTYWIDE TRANSPORTATION AUTHORITY TO BE KNOWN AS "OMNITRANS" THIS AGREEMENT AMENDMENT, dated for convenience on the 1st day of September, 1984, is entered into by and between the COUNTY OF SAN BERNARDINO and the CITIES of CHINO, COLTON, FONTANA, GRAND TERRACE, LOMA LINDA, MONTCLAIR, ONTARIO, RANCHO CUCAMONGA, REDLANDS, RIALTO, SAN BERNARDINO and UPLAND, all of which are bodies politic in the State of California. W I T N E S S E T H: WHEREAS, the parties forming OMNITRANS, a joint powers authority, desire to amend the OMNITRANS Joint Powers Agreement to revise the provisions concerning seniority rights; NOW, THEREFORE, the parties to the OMNITRANS Joint Powers Agreement agree as follows: 1. Section 10.C. of the OMNITRANS Joint Powers Agreement dated March 8, 1976 is hereby amended, effective upon approval of this Amendment by all member agencies of OMNITRANS, to read as follows: "Section 10.C. Employee Seniority Rights Omnitrans management may transfer employees between divisions, and any seniority rights of employees shall be as approved by the Board of Directors or as set forth in any applicable memorandum of understanding." 2. All other provisions of the Omnitrans Joint Powers Agreement, as amended, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this Agreement Amendment to be executed and attested by their proper Page 1 of 3 x officers thereunto duly authorized as of the date and year first above written. Dated: ATTEST: Clerk of the Board Dated: 'f e ATTEST: Attz ,, p 't� City Clerk Dated: ATTEST: City Clerk Dated: ATTEST: City Clerk Dated: ATTEST: City Clerk Dated: February 12, 1985 AT ST: City Clerk ( uty) COUNTY OF SAN BERNARDINO Chairman, Board of Supervisors CITY OF CHINO W ayor CITY OF COLTON Mayor CITY OF FONTANA Mayor CITY OF GRAND TERRACE Mayor CITY OF LOMA LINDA -� Mayor Page 2 of 3 • � 1 Dated • CITY OF MONTCLAIR 4.4C Cik Dated: Y ATTEShe City C qrk Dated: ATTEST' n %% City Clerk Dated: ATTEST: City Clerk Dated: LCI T C erk Dated: ATTEST: City Clerk Dated: TF ST:1Clerk CITY OF ONTARIO L]L Mayor CITY OF RANCHO CUCAMONGA Mayor CITY OF REDLANDS Mayor CITY OF RIALTO CITY OF SAN BERNARDINO Page 3 of _NU,NG MY n f'T 17 1985 WuNC(L APPROVAL COUNCIL AGENDA LTEM A 00hr M I !SE3I ON &4%NE> 001" M I TTEE FREPOFRT�S COUNCIL MEETING DATE. J DATE: 10/1/ 85 COMMISSION/COMMITTEE Crime Prevention SUBJECT Committee member, Larr> Williams absence from Committee Meetings PPOBLEM. Mr. Larry Williams' lack of meeting attendance. Facts Mr. Williams has not attended a meeting_ since the March 18th, 1P95 meeting. The committee discussed his absence from the committee and voted to have him removed from the committee. Mr. Williams was a valuable member of the committee while he was actively participating. However, he had indicated that his house waE up for sale and that he might be moving. ALTERNATIVES. SOLUTION Declare Mr. Williams' position vacated, and advertise for a new member for the committee PEQUESTED QCT I ON TO QE TAKEN E Y C OUt 1C I L AND/Off STAFF The Crime Prevention Committee respect+ulln requests that the Cit> Council declare Mr Wi 1 1 i ams' position Yacated, and advertise for a ne'', member +or the Crime Prevention Committee. ,40MMISSION AND COMMIT i EE REPORTS r October 17, 1985 uOUNCIL AGENDA ITEM # 5E ( 1 ) Add -On COUNCIL MEETING DATE October 17, 1985 DATE 10/14/85 COMMISSION/COMMITTEE EMERGENCY OPERATIONS COMMITTEE SUBJECT INCREASE OF VOTING MEMBERSHIP AND APPOINTMENT OF MR. JAY HAROLD TIBBLES PROBLEM Facts At present, the Emergency Operations Committee has a total of six (6) approved voting memberships, with no vacancy. The Committee has received the attached Application of Citizen Service submitted by Mr. Jay Harold Tibbles. At the September 19, 1985 meeting of the Emergency Operations Committee, by unanimous vote, approved appointing Mr. Jay Tibbles to the Committee, fealing he would be a valuable asset to the committee. Therefore, it is requested that the approved voting membership be changed to reflect a total of seven (7) voting members and appointing Mr. Jay Tibbles, term to expire June 30, 1988. ALTERNATIVES C(11 1 ITT nm REQUESTED ACTION TO BE TAKEN BY COUNCIL AND/OR STAFF APPROVE THE RECOMMENDED VOTING MEMBERSHIP BE CHANGED TO REFLECT A TOTAL OF SEVEN (7) VOTING MEMBERS AND APPOINT MR. JAY TIBBLES, TERM TO EXPIRE JUNE 30, 1988. r� CITY OF GRAND TERRACE APPLICATION FOR CITIZEN SERVICE i cn-5 I 1t1LN COMPLETE AND SUBMIT TO CITY CLERK'S OFFICE AS A MEMBER OF: NAME: AV /V WC-' C1 i ADDRESS: ?L7f,�� HOME PHONE: 4 4146 4- BUSINESS PHONEy Z ' OCCUPATION• rzdt�iu4n EDUCATION: (List highest year completed/ and all degrees) L 0i15i 'Ff 9411AWO;�,, W bf10*VW a-t ic M ,1�, Lora Cl��t v (��iY�ysiizl Are there any workday evenings you could not meet? please list: Why are you interested in this position. Yes ( ) No X If so, 'LIG�r�e What do you consider to be your major qualifications? Zari L+ff? ,44 y , pN 11'P3 lhKsf4W �V °Z 7 oa$14 a REFERENCES. 1. I J! 2. 3 of, Please attach a written statement containing any additional information you feel would be useful to the City Council at Vwo pw 434 7w mop, poll �WOAJNT , A f+7 17 I-SU CITY OF GRAND TERRACE ECONOMIC DEIjELOPMENT COMMITTEE MINUTES September 3, 1985 U cff-MENOA LTEM 9 .5'— RECEIVED The meeting of the Grand Terrace Economic Development Committee was called to order at 6 30 p m by Jim Rigley, Chairman, in the upstairs conference room of the Civic Center on September 3, 1985 PRESENT (COMMITTEE MEMBERS) Jim Rigley, Tom Schwab, Joe Borrielli, Jerry Hawkinson, Bud Howell, Byron Matteson and Barbara Pfennighausen (GUEST) Tom Lenny, Hopkins Development Company Tom Lenny of Hopkins Development Company gave a brief presentation on the history and accomplishments of his company and how they work with Redevelopment Agencies The company has built 60 shopping centers throughout 8 or 9 California counties 60°0 to 7,0°0 of their projects presently underway are being done in conjuction with Redevelopment Agencies. Mr Lenny was asked if he felt Grand Terrace can support another major super market He responded that he felt confident that it could Other tenants such as a major drug store and one or more family restaurants are being proposed for the shopping center along with small shops There was discussion as to how this committee and the City could be of help in forwarding this development Assistance from the City in relocating the residents of the mobile home park located in the proposed development area and possible assistance with off -site improvements (use of the City's credit with SCE for undergrounding of utilities was discussed) In response to the committee's inquiry about what the next step should be, Tom Lenny felt the next step would be for his company to contact the owners of the properties needed to test the waters for land assembly The prospective location is bordered on two sides by Michigan Avenue on the west and Barton Road on the north Preliminary site plans were reviewed by the committee Byron Matteson brought to the attention of the committee that Westar Development Company has also shown interest in putting together a development in Grand Terrace The committee discussed the potential conflict of interest of several committee members The City Attorney will be consulted on the matter The next meeting will be held here on October 1, 1985 at 6 30 p m The meeting was adjourned at 7 30 p m Respectfully Submitted, '� �� Cc-T Barbara Pfennighausen, Secretary Approved Date Date 10/9 85 C R A ITEM ( ) COUNCIL ITEM (xx) MEETING DATE: 10/17/85 AGENDA ITEM NO. (O R SUBJECT: Ordinance Amending Section 18 66.050 of the Municipal Code Dealing with Appeals fo Planning Commission Decisions FUNDING IS REQUIRED NO FUNDING IS REQUIRED XX The proposed amendment of Paragraph A, Section 18.66.050 of the Municipal Code would permit property owners to appeal a decision of the Planning Commission to the City Council, if they own property within 300 feet of the site of the proposed use permit. If there is no appeal by the applicant, a Councilmember, or qualified owner, the decision of the Planning Commission is final. Planning Commission Resolution No. PC 85-07 recommending Council approval was provided at the last Council meeting at which time Council adopted first reading of proposed Ordinance Staff Recommends Council (1) Conduct the scheduled Public Nearing, (TWO MOTIONS) (2) Waive full reading of the proposed ordinance, (3) Adopt second reading of the Ordinance amending Section 18.66.050 of the Municipal Code by title only. Enclosure f ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AMENDING THE CITY OF GRAND TERRACE'S MUNICIPAL CODE, CHAPTER 18.66, SECTION 18 66.050, DEALING WITH APPEALS TO THE CITY COUNCIL OF PLANNING COMMISSION DECISIONS RELATIVE TO USE PERMITS. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY ORDAIN AS FOLLOWS. Section 1. Section 18.66 050 (A) is hereby amended to read as follows: - "A. The decision of the Planning Commission shall be final unless appealed in writing to the City Council by the applicant or by any owner of affected property which is located within _ three hundred feet of the property for which the Use Permit was requested, within ten calendar days from the date of the Planning Commission's decision. The letter of appeal shall be accompanied by a processing fee. The letter shall by filed with the City Clerk's Office." Section 2. Effective Date. This Ordinance shall be in full force and effect at 12:01 A M on the 31st day after its adoption. Section 3. Posting The City Clerk shall cause this Ordinance to be posted in three (3) public places within (15) days after its passage, as designated for such purpose by the City Council. Section 4 First read at a regular meeting of the City Council of said City held on the day of , 1985, an finally adopted and ordered posted at a regular meeting of said City Council on the day of , 1985. Date 10/9/85 -:SA C R A ITEM ( ) COUNCIL ITEM (xx) MEETING DATE: 10/17/85 AGENDA ITEM NO. 6 -8 SUBJECT: Ordinance Amending Section 18.72 of the Municipal Code Dealing with Signs FUNDING IS REQUIRED NO FUNDING IS REQUIRED XX The proposed ordinance would amend Section 18.72, Paragraph "C" of the Municipal Code, which now permits special signs for 45 days once a year, to 30 days twice a year. It would also add Paragraph "D", "D-1", and "D-2". Planning Commission Resolution No. PC 85-06 recommending Council approval was provided at the last Council meeting at which time Council adopted first reading of proposed Ordinance Staff Recommends Council (1) Conduct the scheduled Public Hearing, (TWO MOTIONS) (2) Waive full reading of the proposed ordinance, (3) Adopt second reading of the Ordinance amending Section 18 72 of the Municipal Code by title only. Enclosure P ORDINANCE NO AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AMENDING THE CITY OF GRAND TERRACE'S MUNICIPAL CODE, CHAPTER 18.72, DEALING WITH SIGNS. NOW, THEREFORE, THE CITY OF COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Section 18.72. 120(K) of the Grand Terrace Municipal Code is hereby amended to read as follows: "K. Banners, flags, pennants and balloons (except as provided for in this chapter);" Section 2. Section 18.72.200 is hereby amended to read as follows: "18.72.200 Special event signs Special event signs may be approved for a limited period of time, in any district, as a means of publicizing special events such as a grand opening, new management, inventory sale, for public or charitable events and Christmas tree lots. To apply for approval of special event signs, the applicant shall submit a letter to the planning director which describes the proposed sign by means of °a sketch and the display dates The planning director shall review the request within ten working days after receipt and shall make a determination to approve, approve with modification or deny the request. Such special event signs shall be limited by the following provisions. A. No more than one special event sign shall be , permitted per activity and shall be either a wall, window or ground sign with the use of flags, banners and pennants. B. All special events shall be a maximum of thirty-two square feet and shall be posted below the roof or shall be no higher than eight feet in the case of a ground sign. C. Special event signs shall be limited to thirty days, twice per calendar year D. Special event signs as provided for herein, may not be displayed, erected, hung,attached or affixed to any pole, staff, structure, or other appurtenance without the prior approval of the City Planning Director 1. Special event signs shall be maintained in good repair at all times i 2. A cash deposit in such amount as is designated by the City Council, shall be deposited with the sign application to ensure compliance with this chapter and removal of such sign. The deposit shall be refunded to the applicant upon removal of the sign by the applicant. If the City is forced to either remove the sign or to bring abatement action, the City's costs of such action shall be deducted from the deposit." Section 3. Effective Date. This Ordinance shall be in full force and effect at 12:01 a m. on the 31st day after its adoption. Section 4. Posting. The City Clerk shall cause this Ordinance to be posted the three (3) public places designated for such purpose by the City Council. Section 5. First read at regular meeting of the City Council of said City held on the day of , 1985, and finally adopted and ordered posted at a regular meeting of said City Council on the day of 1985. -2- T Date 10/11/85 C R A ITEM ( ) COUNCIL ITEM (xx) MEETING DATE: 10/17/85 AGENDA ITEM NO. 7A SUBJECT: Ordinance Dealing with Noise FUNDING IS REQUIRED XX NO FUNDING IS REQUIRED The City Attorney stated he would make modifications to the Ordinance as discussed at the September 26, 1985 meeting. That Ordinance will be provided prior to this meeting. ID DATE October 8, 1985 *TA C R A ITEM ( ) COUNCIL ITEM (X) AGENDA ITEM NO u '�T MEETING DATE OCTOBER 17, 1985 SUBJECT ACQUISITION OF CITY CHRISTMAS DECORATIONS FUNDING REQUIRED X NO FUNDING REQUIRED Pursuant to City Council direction, staff has studied the need to acquire additional Christmas decorations, and exactly what type. A staff committee was formed to obtain a variety of holiday suggestions. After a review of available decorations owned by the City, staff met with a decoration con- sultant from the company of Valley Decorating. It was determined that the City's existing decorations (which consist of pole mounted lighted trees), were only in need of new bulbs. The existing lighted trees are currently mounted on signal and light polls at all major intersections, as well as the Stater Bros shopping center. There is a need to acquire a total of four new lighted trees. This acquisition would allow staff to install decorations at the Michigan/Barton intersection. At the Civic Center, the committee suggest the following decoration layout - A) main entrance, one eight foot santa and sled, with two eight foot reindeer (see attached diagram) . B) main foyer, one hanging three foot lighted wreath. C) atrium area, one hanging three foot unlighted wreath with garland. D) parking lot, on each light pole, lighted laterns. The total cost for the aforementioned is $4,895.19. In addition to acquiring the above decorations, Council needs to decide if they wish to obtain a living Christmas tree, for the annual tree lighting ceremony. As you may recall, the Parks and Recreation Committee desires to relocate this event from the parksite to the Civic Center. The relocation is a result of vandalism to the tree, as well as the Civic Center having all of the necessary facilities. If Council desires a living tree, an addition $500.00 will be necessary. This would purchase a box tree. As you may recall, the City received a cost break for the deodar pine at the park, and it cost $500.00. Based upon the aforementioned. Staff Recommends that the Council. A) APPROVE ALL OF THE REQUESTED CHRISTMAS DECORATIONS, or; B) APPROVE ANY COMBINATION OF THE AFOREMENTIONED DECORATIONS, or; C) DISAPPROVE THE ENTIRE PROJECT, or; D) IF DECORATIONS ARE APPROVED, APPROPRIATE FUNDS AND TRANSFER THEM TO LINE ITEMS 10-180-702 AND 10-180-703. Mr. Randy Anstine c/o Grand Terrace 22795 Barton Road Grand Terrace, C.1 Dear Randy, City Hall 92324 October 4, 1985 It was a pleasure to finally meet with you and once again I want to thank you for your hard work on this project and for your loyalty to Valley, the world's finest manu- facturer of commercial Christmas decor. The following is a recap of the Christmas proposal which we discussed. The front of your beautiful city hall building will fea- ture our custom 8' Santa and sleigh with two 8' Reindeer. Inside your entry Valley suggests a 3' Deluxe hanging wreath with multi -color lighting. This wreath will be orn- amented with red satin ornament clusters, pine cones, and a 12" red velour bow at the ton. A second wreath identical to this (except unlighted), will be featured above the lobby area, with 2- 10' swags of luxurious garland, one from either side of the wreath. The garland will also be ornamented with red satin ornaments and pine cones. The three marolight fixtures in close proximity to city hall will be graced by Valleys 6' Sierra Lantern Scrolls. Each scroll is covered in natural green Sierra Pine mix garland with red hollyberry clusters. The wreathes will be illuminated with multi -color lights and feature a 32" Old World stained glass window lantern, red in color with amber windows. Four additional 8' Vertical Trees will also be added for your downtown intersection These trees will match those purchased from Valley in 1980 & 1981. Your old trees need only to be relamoed and cleaned. A total of 264 lamps in red, amber, and green have been included in this proposal for this purpose. Program cost: 1 ( 1- 8' Santa & sled I�j�' 2- 8' Reindeer @ $569.99 1- 3' Wreath, lit 1- 3' Wreath, unlit, w/ swags 3- 6' Sierra Lantern Scroll @$355.00 4- 8' Vertical Trees @p221.00 264- 10w lamas @.65 6,6 Tax 109.75 325.75 884.00 171 .60 `0 2 4 7 7.00 vC� 14895.19 C;� Randy Anstine, Page 2 Randy, I hope this represents an accurate recap of our conversation. Thank you once again for the opportunity to present Valley decorations for your comminity. I will be calling you on Friday, October 18th for your decision. Sincerely, a✓�w Roger A. Harrington Valley Decorating Co. AvAl w 7 'II W ,lnl1 li:[r I A L i 4019 P I N E S ...` -1 "_ •.='}h.ly i+f'YIi' ^' ......ten r ..s+.. _..��_ .c.. 4w.-...-. A ��^a.'�ro t r'� ie � ��-�• �is� - v� "r.. -4 .. � .-.r-�.m - .-.—..a��,.�� z� �!+��c -a C_ 6' Sierra Lantern Scroll, 132-12-543rti 3' -i ff }� U NOTE All products on these pages are _ also available in regular cut garlands _ - - if Uct y, 1 yjdb Am' T%"m F R E P T C R A ITEM ( ) COUNCIL ITEM (X) MEETING DATE AGENDA ITEM NO • October 17, 1985 SUBJECT CLERK TYPIST POSITION FOR THE COMMUNITY SERVICES DEPARTMENT FUNDING REQUIRED XX NO FUNDING REQUIRED The Community Services Department is requesting that Council consider approving a full-time clerk typist position for this department At present, the Community Services Director is utilizing the services of four other staff persons to function as quasi -secretaries. By this action, their own departmental workload is compounded with that of the Community Services Department This, in turn, tends to take away or reduce the quality of work for both departments With the expanded area of responsibility for this department, the workload continues to mushroom Quite frequently, residents will call the Community Services Director, or come in person to City Hall, with questions concerning code enforcement, zoning enforcement, or in response to notices they have received After placing their calls or arriving in person, they find that the Community Services Director is out of the office and that no one else can respond to their questions Since a great deal of the work of the Community Services Director is out of the office, there is a need to maintain departmental continuity for the public. With the addition of this position, not only would continuity for the residents be achieved, but a more precise and centralized record system would be achieved for the department Not only would the addition of this position alleviate a great deal of the administrative workload of the Community Services Director, but this position would also serve to lessen the workload within the recreation division of this department At present, if the Community Services Director cannot find secretarial staff to assist him, he types all the necessary administrative work Approval of this position would tend to relieve a great deal of stress that is currently placed upon the Director It is suggested that if Council approve the position, the Salary be at Range 42. STAFF RECOMMENDS THAT THE COUNCIL A) APPROVE STAFF'S RECOMMENDATION FOR A COMMUNITY SERVICE DEPARTMENTAL CLERK TYPIST B) APPROVE THE POSITION AT A SALARY RANGE OF 42 AT $6 13 PER HOUR WHICH IS $$1,062 16 PER MONTH AND $12,745 92 PER YEAR RLA bt Exhibit A to Resolucion # SCHEDULE OF SALARY RANGES Revised?/1/85 Page 1 of 2 �SALAR"1' HOURLY BI-WEEKLY ANNUAL MONTHLY MONTHLY MONTHLY MONTHLY MONTHLY GRANGE STEP A STEP A STEP A A B C D E -77 21 $�� $ ��7- $ 7 58�6� $ 63239 $ � f $ 3 $ $ 3 22 3 74 299.17 7,778.52 648.21 681.02 715.50 751.72 789.78 23 3 83 306.65 7,972.92 664 41 698.06 733.40 770.53 809 54 24 3 93 314 32 8,172.24 681.02 715.50 751.72 789.78 829.77 25 4 03 322 18 8,376.72 698.06 733 40 770.53 809.54 850 52 26 4 13 330 23 8,586.00 715.50 751.72 789.78 829.77 871 78 27 4 23 338 49 8,800.80 733.40 770.53 809.54 850 52 893 57 28 4 34 346 95 9,020.64 751.72 789.78 829 77 871 78 915.90 29 30 4 4 45 56 315 63 364 51 9,246.36 9,477 36 770 53 789.78 809.54 829.77 850 52 871.78 893 57 915 90 938 80 962.29 31 4 67 373 63 9,714 48 809.54 850.52 893 57 938 80 986 33 32 4 79 382.97 9,957 24 829.77 871 78 915 90 962.29 1,011.00 33 4 91 392 55 10,206 24 850.52 893.57 938 80 986.33 1,036.25 34 5 03 402 36 10,461 36 871.78 915.90 962.29 1,011.00 1,062 16 35 5 16 412 42 10,722.84 893 57 938.80 986.33 1,036 25 1,088 72 36 5 28 422 72 101990 80 915 90 962.29 1,011.00 1,062.16 1,115 94 37 5 42 433.29 11,265.60 938.80 986.33 1,036 25 1,088.72 1,143 83 38 5 55 444 13 11,547.48 962 29 1,011.00 1,062.16 1,115.94 1,172 41 39 5 69 455 23 11,835.96 986.33 1,036.25 1,088 72 1,143 83 1,201 72 40 5 83 466.62 12,132 00 1,011.00 1,062.16 1,115.94 1,172.41 1,231 79 41 5 98 478 27 12,435.00 1,036.25 1,088.72 1,143.83 1,201.72 1,262 56 "42 6�13 9�:23 P£;T45:92 1;062_a161;1i5.94 1;172-41 1;231:79 _ -1,262 - 43 6 28 502 49 13,064.64 1,088 .72 1,143`83 1,201:72- 56 1,326 47 44 6 44 515 05 13,391.28 1,115.94 1,172.41 1,231.79 1,294 14 1,359 65 45 6 60 527 92 13,725 96 1,143.83 1,201.72 1,262 56 1,326 47 1,393 63 46 6 76 541.11 14,068 92 1,172.41 1,231.79 1,294.14 1,359.65 1,428 47 47 6 93 554 64 14,420.64 1,201.72 1,262.56 1,326.47 1,393.63 1,464.18 48 7 11 568 52 14,781.48 1,231.79 1,294.14 1,359.65 1,428.47 1,500.79 49 7 28 582 72 15,150.72 1,262.56 1,326.47 1,393.63 1,464.18 1,538 34 50 7 47 597.30 15,529.68 1,294.14 1,359.65 1,428.47 1,500.79 1,576.77 51 7.65 612 22 15,917 64 1,326.47 1,393.63 1,464.18 1,538.34 1,616 18 52 7 84 627.53 163315.80 1,359.65 1,428.47 1,500.79 1,576.77 1,656 60 53 8.04 643 21 16,723.56 1,393.63 1,464.18 1,538.34 1,616.18 1,697.99 54 8 24 659.29 17,141.64 1,428.47 1,500.79 1,576.77 1,656.60 1,740.45 55 8 45 675.78 17,570.16 1,464.18 1,538.34 1,616 18 1,697.99 1,783 95 56 8 66 692 67 18,009.48 1,500.79 1,576.77 1,656 60 1,740.45 1,828.57 it s _ rate: 10-7-85 STtAFF REPOrMN'T 12-81044 ��A C R A ITEM { ) COUNCIL ITEM { x4 MEETING DATE: October 17, 1985 AGENDA ITEM N0. SUBJECT: Annual Review of General Plan 1=UN3IRG REQUIRED ,`:0 cUN0I%G REQUIRED xx The Planning Commission has been reviewing the General Plan for the ICity of Grand Terrace. The attached report dated August 1, 1985, .indicates the concerns of the Planning Commission, which have been discussed for the past several meetings. The Planning Commission at it's meeting of August 19, 1985, voted to approve the August 1, 1985 Report, except for Item No 2, which was deleted. A copy of the August 1, 1985 Report and the Planning Commission minutes of August 19, 1985 are attached. Staff Recommends Council: Approve the General Plan Annual Review Recommendations by the Planning Commission, as outlined in the Memorandum dated August 1, 1985, with the deletion of Item 2. JK/JS/lh MEMORANDUM .TE: August 1, 1985 12-8 1000 I LO: Planning Commission APPROVED BY MOTIONS PCM 85-104, 105 FROM: Joseph Kicak, Planning Director �� of 9/16/85 Planning Commission Meeting. SUBJECT: Annual Review of General Plan k Committee of the Planning Commission was appointed to review and recommend to she Planning Commission the progress to date and a course for future implementation 3f the General Plan as adopted in 1984 Che Committee consisting of John McDowell, Ray Munson and Jerry Hawkinson has met and is Dresenting to the Planning Commission a transmittal of the following recommendations to the City Council. [!he recommendations are as follows 1. That the General Plan elements as adopted are fairly consistant with the wishes and desires of the Planning Commission. 2. That in the areas now zoned R-3, the maximum densities to be considered is not to exceed 16 units per acre This density is to include any bonus accruing to the proposed projects within this zone 3. That the zoning designation of a parcel to be improved must be consistant with the General Plan and the proposed use prior to approval of any project. Specific reference is made to existing A-P Zoning, whereby application for and approval of a Conditional Use Permit, R-3 uses would be permitted within A-P Zone Prior to consideration of a project by the Planning Commission, within such zones, zone change would be required rather than having a zone change a condition of approval of the project 4 School Impaction is an important issue However, prior to implementation of Scnool Impaction Fees, documentation that scnool impaction does exist must be provided by the School District 5. Specifically, with respect to area known as areas, 10, 11, and 12 bounded oy Mt Vernon Avenue on the east, Canal Street on the west, and Britton Jay on the south, following is being recommended (a) Gage Canal Crossings, to provide adequate access to the parcels in these areas must ce considered in conjunction with these protects (.0) :raffle stad-,es, nich have been completed should oe utilized to deter"'_-e the costs of =ne 'mprol+ements attrioutable ::o tnls area as a resllt of de` elccme^c that occlrs In this area Deleted per PCM 85-104 r , i August 1, 1985 rlanning Commission Annual Review of General Plan Page 2 1 S. (c) That the City of Grand Terrace contact the City of Colton, requesting their full cooperation in implementing the signalization of the intersection of Mt. Vernon Avenue and Grand Terrace -Canal intersection. (d) That Assessment District proceedings be considered for providing the public improvements required for the development of the Areas 10, 11, and 12. STAFF RECOMMENDS THAT 1. PLANNING COMMISSION REVIEW THE RECOMMENDATIONS OF THE COMMITTEE. 2. APPROVE OR MODIFY THE RECOMMENDATIONS OF THE COMMITTEE. 3. DIRECT THE STAFF TO FORWARD THE FINAL RECOMMENDATIONS TO THE CITY COUNCIL. JK/lh B. Minutes of August 19, 1985. PCM 85-103 Motion by Commissioner Nunson seconded by Commissioner McDowell, and passed by a 4-1 vote, to approve the minutes of August 19, 1985, as submitted. Commissioner DeBenedet abstained from the vote. II. A. Annual Review of General Plan (Continued from august 19, 1985, Planning Commission Meeting) Vice -Chairman Hawkinson indicated that Chairman Caouette wanted this item to be continued until the Joint City Council/Planning Commission meeting scheduled for September 28, 1985 The Planning Commission began discussion on the 4nnual Review of the General Plan. PC11 85-104 Motion by Commissioner McDowell seconded by Vice -Chairman Hawkinson and passed by a 3-2 vote to delete Item Number 2 from the Annual Review of the General Plan The item to be deleted states that in the areas now zoned R-3, the maximum densities to be considered is not to exceed 16 units per acre This density is to include anv bonus accruing to the proposed projects i,ithin this zone Commissioners' `'unson and Cole voted against the motion %ice -Chairman Hawkinson asked the Planning Commission if there ,ere an} comments on Item 5D, which states that assessment District proceedings be considered for providing the public improvements required for the development of areas 10, 11 and 12 t-e felt that the Planning Commission ma% want to also delete this item Commissioner McDowell felt that these items should not be ccntinued to the September 28, 1985, Joint ,'eetinC since this ould ne a working session r( " 85-1 j� ' otion b Concissloner "urson and P C Minutes 9-16-85 Page 2 Y seconded by Commissioner McDowell and passed by a 5-0 vote, to direct Staff to forward to the City Council the final recommendations on the Annual Review of the General Plan as modified. II. B. Determination of Use - Telephone Switching Station Requested by Mr. Jim Harber Site is located north of the house at 21996 Van Buren Street and approximately 700' west of Michigan Street Ivan Hopkins, City Attorney, read Planning Department Staff Report verbatim. dice -Chairman Hawkinson opened this item for discussion. Asked if the applicant and/or his representative were in the audience. Mr. John Starner, with C G. Engineering in San Bernardino, was there representing the applicant, Mr Jim Harber. The Pacific Bell Company is proposing to build an unmanned remote switching center within the City Limits. The purpose of the building is to provide for growth in the City and it's surrounding communities The size of the building would be approximately 5,000 square feet, personnel associated with it's use would only ,isit the site 2 or 3 times a week for maintenance of the facility. The proposed facility will not generate noise, vibration, electro-mechanical disturbance or emission of odors. The Pacific Bell Company is willing to work with the Planning Commission and if the determination of use is approved, Pacific Bell will then submit a Conditonal Use Permit The proposed building will be compatible with the surrounding area Mr Starner distributed a proposed concept to the Commissioners, and requested that they approve the notice of determination %ice -Chairman Hawkinson asked if there was an%one in the audience that would like to speak in favor of or in opposition to this project Being no public comments, Vice -Chairman Hawkinson opened discussion among the Commissioners PC\' 85-106 '`lotion by Commissioner `tunson and seconded by Commissioner Cole, passed by a 5-0 vote The (cr-missioner determined that the s�,itching station P C Minutes 9-16-85 Page 3