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01-23-1986CITY OF GRAND TERRACE REGULAR COUNCIL MEETING AGENDA Larry Wilson, Praise Fellowship Foursquare Church e EVELOPMENT AGENCY 6 Minutes Check Register No. CRA012386 ITY REDEVELOPMENT AGENCY COUNCIL Add/Delete PRESENTATIONS Staff - -Recommendations Approve Approve tificate of Commendation - Dave Jones, oup W Cable TV r Conditioning - Terrace Hills Jr. High, th Pruit ANT CALENDAR e following Consent Calendar items are pected to be routine & non -controversial . They will be acted upon by the Council at one time without discussion. Any Council Member, Staff Member or Citizen may request removal of an item from the Consent Calendar for discussion A Approve Check Register No. 012386 B. Ratify 1/23/86 CRA Action C Waive Full Reading of Ordinances on Agenda D. Approve 1/9/86 Minutes i Approv e Approve Approve Approve JANUARY 23, 1986 5 30 P.M. Council Action PLFASF DGYPdOT REMOVE COUNTER COPY FR* LIBRARY. THANK YOU1 +I / „�• 41 f V COUNCIL AGENDA Staff 1/23/86 - Page 2 of 4 Recommendations E (Void - Item Deleted) F A RESOLUTION OF THE CITY COUNCIL OF THE CITY Adopt OF GRAND TERRACE, CA, PROVIDING FOR THE ASSESSMENT OF COST RESULTING FROM THE ABATE- MENT OF A HAZARDOUS CONDITION BY THE CITY ENGINEER (22149 Van Buren - AP277-441-24) G. Approve Annual Regional Transportation Approve Improvement (RTIP) 5-Year Plan Report H Approve Attendance of Calif Parks & Recrea- Approve tion Conference in Fresno, March 6-9, 1986, by Randy Anstine I Designate Loading Zone for Civic Center Approve Barton Road Frontage J. Accept Quitclaim Deed for Surplus Property Approve West side of Barton Rd. Near North City Limits (AP276-371-11) 4. PUBLIC PARTICIPATION 5. ORAL REPORTS A. Planning Commission B. Parks & Recreation Committee C. Historical & Cultural Activities Committee (1) Consider Appointment of Pauline Grant to fill the Unexpire Term of Barbara Mathews to Expire 6/30/88 (2) Consider Appropriation of Funds to Pur- Approve chase Display Case D Crime Prevention Committee E Emergency Operations Committee F Economic Development Adhoc Committee G Police Chief H Fire Chief I. City Engineer J. City Attorney K City Manager L. City Council 6 PUBLIC HEARING - 7 30 P.M A AN ORDINANCE OF THE CITY COUNCIL OF THE CITY Adopt by Title OF GRAND TERRACE, CA, DEALING WITH NOISE & Only Following DECLARING THE EMISSION OF CERTAIN NOISES TO Public Hearing BE A NUISANCE. (2nd Reading) Council Action _\1 �COUNCIL AGENDA 1/23/86 - Page 3 of 4 B . Tentative Parcel Map 9666 and Site & Architectural Review SA 85-15 - Applicant, Pacific Bell C. Revised Tentative Parcel Map 9448 - Applicant - Mr. & Mrs. D Pearson I7 UNFINISHED BUSINESS A. Master Plan & General Plan Update B. Appoint Member to Serve on Title 18 Review Ad Hoc Committee Staff Recommendations Approv e Approv e C. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY Adopt 1st Reading OF GRAND TERRACE, CA, ESTABLISHING A MUNICI- by Title Only PAL SERVICE FOR THE COLLECTION & DISPOSAL OF REFUSE CREATED, ACCUMULATED OR PRODUCED WITHIN THE CITY OF GRAND TERRACE D Vivienda Overhead Bridge (1) A RESOLUTION OF THE CITY COUNCIL OF THE Adopt CITY OF GRAND TERRACE, CA, APPROVING CONSTRUCTION & MAINTENANCE AGREEMENT WITH SO. PACIFIC TRANSPORTATION CO FOR VIVIENDA OVERCROSSING (GTC-86-01) (2) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE. CA, ACCEPTING EASEMENT FROM SO PACIFIC TRANSPORTATION CO GRANTING CITY RIGHT TO REPLACE VIVI- ENDA BRIDGE OVER THE COMPANY'S RAILROAD TRACKS (CROSSING BH-540-9-A) (3) Supplement Agreement (GTC84-02-2) with Moffatt & Nichol Engineers (4) Plans & Specifications (5) Construction Schedule (6) Request for Bids (GTB 86-02) Adopt Approve Approve Approve Approve (7) Construction Engineering Services I Approve Agreement - Moffatt & Nichol Engineers (GTC-86-03) Council Action r^- 'COUNCIL AGENDA Staff `1/23/86 - Page 4 of 4 Recommendations I8 NEW BUSINESS A. Permit for Religious Solicitation - United States Mission/Hudson House ADJOURN THE NEXT REGULAR CRA/CITY COUNCIL MEETINGS WILL BE HELD THURSDAY, FEBRUARY 13, 1986, AT 5 30 P.M. AGENDA ITEM REQUESTS FOR THE 2/13/85 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY 12 00 NOON ON 2/5/86. J Council Action V� tajAA15-- Cam, _� CITY OF GRAND TERRACE J" 2 3 G� PGE� r-- COhiMUNITY REDEVELOPMENT AGENCY REGULAR MEETING - JANUARY 9, 1986 CRA AGENDA 1TEtJ1 N0. The regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on January 9, 1986, at 5 35 p.m. PRESENT Hugh J. Grant, Chairman Byron Matteson, Vice Chairman Tony Petta Barbara Pfennighausen Dennis L. Evans Seth Armstead, Executive Director Thomas J. Schwab, Treasurer Ivan Hopkins, Attorney Ilene Dughman, Secretary ABSENT None APPROVAL OF MINUTES (12/12/85) CRA-86-01 Motion by Mrs. Pfennighausen, Second by Mr. Evans, ALL AYES, to approve the Minutes of December 12, 1985, as presented. APPROVAL OF CHECK REGISTER NO. CRA010986 CRA-86-02 Motion by Vice Chairman Matteson, Second by Mrs. Pfennighausen, ALL AYES, to approve Check Register No. CRAO10986, as presented. ACCEPT STATE CONTROLLER'S REPORT CRA-86-03 Motion by Vice Chairman Matteson, Second by Chairman Grant, ALL AYES, to accept the State ControlTer's Report and direct Staff to transmit a copy to the State Controller's office. Adjourned at 5 39 p m. The next regular meeting will be held Thursday, January 23, 1986, at 5 30 p.m. Respectfully submitted, Secretary APPROVED ai rman Page 1 - CRA - (1/9/86) PA pENDit G CRA APPROVAL. JAN 2 3 1986 COMMUNITY REDEVELOPMENT AGENCY CITY OF GRAND TERRACE CRA AGENDA ITCM N©. JAN. 23, 1986 CHECK REGISTER NO CRA012386 CHECK NUMBER OUTSTANDING DEMANDS AS OF JAN 23. 1986 (1) RA1575 HUGH GRANT (2) RA1576 BYRON MATTESON (3) RA1577 ANTHONY PETTA �4) RA1578 BARBARA PFENNIGHAUSEN (5) RA1579 DENNIS EVANS (6) RA1580 HEALTHNET (7) RA1581 CITY OF GRAND TERRACE STIPENDS, JAN 1986 STIPENDS, JAN 1986 STIPENDS, JAN 1986 STIPENDS, JAN 1986 STIPENDS, JAN 1986 INSURANCE FOR PETTA, FEB 1986 INTEREST DUE ON LOAN FOR 2nd QUARTER 85/86 CITY SERVICES FOR 2nd QUARTER 85/86 TOTAL $ 150 00 150 00 127 23 150 00 150 00 22 77 61,500 68 12,282 50 $74,533 18 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CRA LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF CRA 52= THOMAS SCHWAB TREASURER tMIf IL AGENDA ITEM Z C, Et�C�GC�7� C�i FC,»zm�n D A M E J 0 N E S GROUP W CABLE WHEREAS, the Grand Terrace residents expressed a desire for Cable TV to provide additional programming for education and entertainment; and WHEREAS, after many months of investigating the quality of services provided by various Cable TV firms to other communities, as well as considera- tion of proposals submitted, Group W was selected by the City Council; and WHEREAS, Dave Jones, as Group W's Project Manager, was very instru- mental in successfully coordinating this entire undertaking; and WHEREAS, Dave Jones, who is also the Program Director, provides a very commendable community service by directing the television coverage of City Council and Town Meetings, which can be viewed on the City's own Community Access Channel 36; and WHEREAS, Dave Jones provides a public service by conducting classes which allow individuals interested in learning the art of video taping to assist in producing material viewed on Community Access Channels; and WHEREAS, Dave Jones recently prepared and presented the City with an historical, documentary video tape entitled "Birth of A City," which was scheduled to be televised the 20th of January on Channel 36; NOW, THEREFORE, I, HUGH J. Grant, Mayor of the City of Grand Terrace do hereby commend and thank Dave Jones, a resident of Grand Terrace, for his many contributions to our community. CITY OF GRAND TERRACE JAN u J IJUb PAGE 1 l ILK PENDING CITY VOUCHER/WARRENT REGISTER CHECK REGISTER NO 012386 j--- GIL AP r Gll; MEZA Low va --3/7--- - - -- - VENDOR VENDOR ITEM ITEM CHECK HECK -NUMBER ---NUMBER NAME DESCRIPTION AMOUNT AMOUNT _ P4461 6531 SHERIFF FLOYD TIDWELL LAW ENFORCE.SVCS.1/86 379798.00 37,798 00 - PA462 4634 MAIN LINE EMBOSSING BUS.CARDS,BUILD.6SAFTEY 28.62 BUS CARDS,ANSTINE 28 62 57.24 P4463 6629 SECURITY PACIFIC NAT.BANK MEET,LIBRARY FUNDING912/2 28.33 SCJPA912/12/85 30.19 MEET_,DATAMATE INSTALL. 15.66 _ i SCMAF MEET912/7,ANSTINE 73.77 147.95 P4464 KAREN ROBINSON ROBINSON,P/R TERMINATION 98.05 98.05 P4465 6960 TEPRACE LANDSCAPE SERVICES LANDSCAPE MAINT,C/C 12/85 400.00 LANDSCAPE MAINT.PK.12/85 19400.00 1� 800.00 _ P4466 4740 MUNICIPAL MANAGEMENT ASSIST. MMASC MEET.1/23/86 30.00 30.00 P4467 6309 ROLLINS BURDICK HUNTER PUB.EMPLOYEES BOND 150.00 FAITHFUL PERFORMANCE BOND 371 00 521 00 PA1575 2950 HUGH GRANT STIPENDS,GRANT91/86 150.00 150.00 RA1576 4658 BYRON MATTESON STIPENDS,MATTESON91/66 150.00 150.00 _ -- PA1577 5565 ANTHONY PETTA STIPENDS 9PETTA 1/86 127.23 127 23 -A1578 5576 BARBARA PFENNIGHAUSEN: STIPENDS,PFENNIGHAUSEN91/86 l'.� 150.00 150.00 KA1579 2278 DENNIS L. EVANS STIPENDS,EVANS,1/86 150.00 150.00 - PA1580 3163 HEALTH NET MED.INS.PETTA,2/86 22 77 22.77 RA1561 2869 GRAND TERRACE,CITY OF - INT.DUE/LOAN12 QUARTER 61,500.68 CITY SVCS.2 QUARTER 12,282.50 73,783.18 15452 MARTIN E CHAPMAN CO. ELEC.SEMINAR,12/10, 75.00 75.00 15453 - HOWARD JACKSON _ - _ W.W._D.REFUND,JACKSON 14.00 _-14.00 15454 ESTATE OF DAVID WEISBARTT W.W.D.REFUND,WEISBART 11.90 11.90 -15455 - - KATHY LEE/THOMAS-ZINKLE - W.W D.REFUND,ZINKLE 3.50 - 3.50 - 1545C 1147 AMERICAN BUSINESS FORMS M-2 FORMS 24.03 24.03 V1)ChFEGR 1,1 1 T Ur Ur unU ILMNAUc "ATE (,'1/16/P6 VOUCHEk/hAPRANT kEGISTER VOUCHEP/ VENDOk YEN( Ok - -_-_ ITEM __--__ _ _ ITEM_-_ __ _ _ _ WAPFAN _ WARRANT NU(6ER 4UMEER NAVE DESCRIPTION AMOUNT AMCUNT I 1 15476 3184 HERTZ -EQUIPMENT RENTAL -__ -__ _ REPAIR_TIREtSKIPLOADER_ 50.72 _____ 1.77.32_- 15477 3217 HOUSTON'S SWEEPING STREET SWEEP.12/85 2,839 20 2,E'39.20 i 15478 4160 KLEEN-LINE CORPORATION - JANITORIAL SUPPLIES,C/C 19 80 19.80 1 15479 4164 K MART A4432 _ CAMERA E FILM 131.25 l 1.25 - r 15480 4470 LONA LINDA DISPOSAL TRASH PICK-UPtC/C 1/86 38.35 TRASH PICK=UPLPARK91/86 38.35 - EX.TRASH PICK-UP9PARK 15.00 91.70 15481 4655 JOHN MCDOWELL MCDOWELLi1/6/86 25.00 _ 25.00__ - )15482 4658 BYRON NATTESON STIPENDStMATTESON,1/86 150 00 150.00 15483 4700 RAY PUNSON MUNSON,1/6/86 25.00 25 00 15484 4907 NATIONAL SANITARY SUPPLY CO. JA_N_ITORIAL SUPPLIES 43.51 JANITORIAL SUPPLIEStC/C 360.38 403.89 1 15485 A992 NAZAREK,HARPER,HOPKINS E LEGAL SERVICES911/85 2,896 06 2,896.06 15486 51528 PHILIP M. PAGE PARK CLEAN UP,12/85 184.00 184 00 -- 15487 5529 PACIFIC BELL COMP PHONE 7 92 COMP.PHONE 7.92 PAY _PHONE,C/C 26.10 PAY PHONEtC/C 32.26 74.20 15498 5545 PETRA ENTERPRISES NAME PLAQUES 46.48 - NAME PLAQUE 7.69 54.17 15489 5576 BARBAPA PFENNIGHAUSEN STIPENDStPFENNIGHAUSEN,1/86 150.00 159.00 - 15490 5579 PEOPLE HELPERS O NC.� REC.SVCS.12/20/85-1/10/86` "f29591.98 2,591.98 15491 5670 PRESS ENTERPRISE COMPANY-� AD-REC.HELP 33.35 33.35 15492 6135 R C R AND SONS.INC. -- REIE.EXPENSEgTREES 320.00 320 15493 6458 SAN BERNARDIN09COUNTY OF MAINT.SUPPLIES 90.16 90 16 1 4 6531 SHERIFF FLOYD TILWELL SHERIFF O.T.00T-DEC.85 19197.45 1,197.45 I 154c)5 6614 THOMAS SCHINAB -_ _ _ FIN.OFFICER MEET-1/7 29.50 �- FIN.OFFICER MEET.1/17 29.50 EDC MEET.MAST.PLAN,1/7 22.69 81.69 15496 6655 SIGNAL MCINTENANCE INC. SIG.MAINT.(3)912/85 219.48 219.48 i 15497 6720 SO.CA.EDISON COMPANY - - __ EL EC. 5IGNALt(1)____ 92.53 - _ _ r- R C V t E C'1/1(/E6 VDUCHEP/++ARRAN VOUCN'tF/--V_ENLoB_---_YEND�JR- ------ ------ ------IIE_M - - --- - ITEM_ WARRANT NUMBER NumPER NAME DESCRIPTION AMOUNT WAKkAN _ AMOUNT 15457 15458 15459 - 116 0 __ ____Y 1210 1360 E F N A N D R_E S $ -_ _ __ _ _- _ - - SETH AFMSTEAD ---_L BASTANCHURY BOTTLED DATER - ANDRESS,1/b/86_- _-- SCJPIA MEET912/12/85 Q CAL M I L E_A_G_F _& E A IJ BOTTLED WATER,C/C,1/8/86 __25_.00____ __ _ 20 75 2 8 ,Z5 55.20 __ _ _-25.00_ _ -__AR. 0 0 - - 55.20 -J 1546U 1371 BECKLEY CARDY RECREATION EQUIP. 300.23 515.55 RECREATION EQUIP. 56904 11365_.12 -- ' RECREATION EQUIP, NORMAN T. CADUETTE CAQOUETTE.1/6/86 25.00 25 00 : 15461 1725 - _- -- C H J MATEPIALS LABORATORY - D vprnN SOIL T nN 39357.00 39357.00 15462 1750 y63 1798 GERALD COLE _COLE 1 6/86 -L-- 25.E 25-.00 - _ 15464 1800 SANFORD L. COLLINS COLLINS,1/6/86 25.00 00 25.00 COLTON, CITY OF W W.D.SVCS.JAN.1986 199053.05 19,053.05 15465 1840 COMMUNITY REDEVELOPMENT AGENCY LOAN N1,CRA,85/86 -0 00 15466 1870 15467 1875 COMPLETE BUSINESS SYSTEMS RENT ON TOSHIBA COPIER 453.38 453.38 DENNIS L EVANS STIPEND59EVANS91/86 150.00 150.00 15468 2278 15469 2675 FORT DEARBORN LIFE INSURANCE_ LIFE INS.2/86 11.72 21.30 -- - LIFE INS.2/86 LIFE INS.2/86 21.30 LIFE INS.2/86 21,30 ------ - LIFE INS.2/86 7.10 7.10 89.82 LIFE INS.2/86 15470 2864 G.T.AREA CHAMBER OF COMMERCE - APPROP.3 QUART 85/86 79500.00 79500.00 GRANT STIPENDSt_ RANT11Lfi-§) 150.00 150.00, _--. )471 2950 HUGH -- _ F'AFBER COMPANY ST.PATCH,VARIOUS LOC. 240.00 240.00 15472 3150 15473 - - 3155 i JEFRY HAWKINSON HAWKINSON,1/6/86 25.00 25.00 ---_�158- HAYS Gk0UP1 INC. - PROGRESS PAY.SALARY CONSULT 69(L,Q6--_-696.06 _ 1_5474 -_ 15475 3163 HEALTH NET MEDICAL INS.2/86 164.22 MEDICAL INS.2/66 --- --- _ MEDICAL INS.2/86 246.33 MEDICAL INS 2/86 246.33 ------MEDICAL M E D I C A L_ _I NS_. 2 /3 6 _ B ��1-- -- - ------ -- - 19128.22 ------ ----- -V --- -- J INS.2/86 142.90 15476_ _-____3184__-__HERTZ EQUIPMENT_RENTAL __ _--_RENT lDUNP TRUCK _ 126.60 --__ -- - l L.r- ' l,K DTE 01/1(7P6 VOULHEP/kARRANT PEGISTFR VD-V II_CjlP/ v�fvLDR _ VENU4B ---- - - - ----ITLM- ------ ---- ---- __ITEM -- - - _ NARhAP. kARRANT NUMBER NUMBER NAME DESCRIPTION AMOUNT AMOUNT 15�QZ-__G720__ SO. CA. F-DISD11 COMPANY-_-__ _-__-- LIGHTS,PARK_ (2-)-- _-___ -24-.fl2_-- ST.LIGHTS911/1-12/31/85 49718.81 49836.16 TF-KBA-CE-LAND_S_CAP_E_SF.RUCES__ _-LANDSCAPLE-LA1hZ.Ca,1J_86 4On-00 - - - - - LANDSCAPE MAINT,PK.1/86 19400.00 19800.00 _ 1�499 7309 _�Nj9N OIL-C_Q.,QE__LALIEQRRIA .GAS9CII_YLTRU_CK 57.05 5]-.05— 15500 7880 LEST PUBLISHINC COMPANY CAL.CODE UPDATE 227.90 227.90 TOTAL CHECKS 268,222 51 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CITY LIABILITIES HAS BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY- 4 THOMAS SCHWAB }-El.NANCEJ)IREMR - --- i f — — a PENDWG KY COUNCIL APPROVAL CITY OF GRAND TERRACE COUNCIL MINUTES REGULAR MEETING - JANUARY 9, 1986 JAN 2 3 1986 QDPNG1L AGENDA LT 3 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on January 9, 1985, at 5 39 p.m. PRESENT Hugh J. Grant, Mayor Byron Matteson, Mayor Pro Tempore Tony Petta, Councilman Barbara Pfennighausen, Councilwoman Dennis L. Evans, Councilman Seth Armstead, City Manager Ivan Hopkins, City Attorney Joe Kicak, City Engineer Ilene Dughman, City Clerk ABSENT None The meeting was opened with invocation by Councilman Petta, followed by the Pledge of Allegiance, led by Councilman Evans ITEMS ADDED TO AGENDA The following items were added to the Agenda Item 4B(2) - California Parks and Recreation Society Conference, Item 4B(3) - Parks and Recreation Committee Vacancy, 5(B) - Tentative Tract No. 9448 (Pearson property), and Item 8 - Closed Session. CONSENT CALENDAR Item 2A - Approval of Check Register No. 122785 and Item 2B - Approval of 12/12/85 Minutes were removed from the Consent Calendar for discussion. CC-86-01 Motion by Mayor Pro Tem Matteson, Second by Councilwoman Pfennighausen, ALL AYES, to approve the following Consent Calendar Items A(2). Approve Check Register No. 010986, B Ratify 1/9/86 CRA Action, C. Waive Full Reading of Ordinances on Agenda, E Ratify Negative Declaration & Direct City Clerk to File Notice of Determination for Conditional Use Permit (CUP 85-9) - Senior Citizen Resthome, 22325 Barton Road, Page 1 - (1/9/86) F. Authorize Installation of Stop Sign on Rosedale Avenue at the Northwest Corner Intersecting Palm Avenue. G. Authorize Advertising for Bids - Fire Protection System for Maple, Vivienda & Burns (GTB-86-04), H. Authorize City Clerk to Extend Soliciting License (L-85-02) - Teen Challenge Walk-A-Thon - to Expire January 31, 1986. APPROVAL OF CHECK REGISTER NO. 121785 Following clarification of Warrant Nos. 15389, 15409, and 15414 by CC-86-02 Finance Director Schwab, Motion by Mayor Grant, Second by Mayor Pro Tem Matteson, ALL AYES, to approve Check Register No. 121785. APPROVAL OF MINUTES 12/12/85 CC-86-03 Following clarification, Motion by Mayor Grant, Second by Councilman Evans, ALL AYES, to approve the Minutes of 12/12/85, as presented. PUBLIC PARTICIPATION Gl enn Cl ark, 1310 Cahuil1 a, Col ton, voiced concern with group of individuals congregating on the corner of Barton Road and the freeway to solicit their services for loading and unloading of trucks, felt they created a nuisance and potential hazard to residents. In response, Captain Bradford, San Bernardino County Sheriff's Department, discussed the possibilities of restricting parking to two hours or placing "No Parking" signs to help rectify problem. Dr. Mc Duffy, 11830 South Mt. Vernon, additionally advised problem upset customers of his Animal Clinic business as well as tenants and property owners in the area Mayor Pro Tem Matteson recommended placing "No Parking" signs along both sides of Barton Road between the I-215 Freeway and West City limits, and, if problem not abated, further action be taken. RESOLUTION 86-01 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TEMUT A ESTABLISHING A "NO PARKING" ZONE ON BOTH SIDES OF BARTON ROAD BETWEEN THE I-215 FREEWAY AND WEST CITY LIMITS CC-86-04 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES, to adopt Resolution No 86-01. City Attorney Hopkins advised Staff will investigate possible enforcement under the Municipal Code regulating solicitation. PLANNING COMMISSION REPORT Planning Director Estrada reported the following (1) Advised of Planning Commission's approval of Site and Architectural Plan and Tentative Parcel Map 9666 (Pacific Bell Remote Switching Station) and Revised Tentative Parcel Map 9448 (applicant, Pearson), both to be presented to Council for ratificaton following the Public Hearing at January 23rd meeting Page 2 - (1/9/86) Master Plans for Michigan Street and Barton Road - Mr. Estrada presented and discussed outlines containing escriptions and time -tables for proposed Master Plans of Barton Road and Michigan Street and General Plan Update. Mayor Pro Tem Matteson felt Master Plan should cover entire area including commercial property east of Mt Vernon, opposed piecemeal approach. Councilman Evans, noting Planning Director Estrada announced his leaving the firm of Kicak & Associates, recommended deferring the matter to maintain continuity, questioned Mr. Kicak's plans for replacement and recommended consideration be given to an in-house Planner. Councilwoman Pfennighausen voiced concurrence. Mr. Kicak advised recruitment had not been discussed as yet, however, consideration will be given to hiring a Planner with an Urban Degree. Mayor Pro Tem Matteson noted Mr. Estrada would not leave for two months, felt that sufficient time to start the master -planning Councilwoman Pfennighausen advised the reason Barton Road Corridor was targeted by the Economic Development Committee to be master -planned first was due to the fact developers were presently interested in that particular area, intent was to maximize control of types of development and have an orderly transition. In response, Mayor Pro Tem Matteson felt subsequent to master -planning the whole area, particular areas could be targeted. Mayor Grant felt the rationale behind pinpointing Barton Road valid, however, concurred with Mayor Pro Tem Matteson that the overall economic state of the Community in its totality should be addressed, indicated it a duplication to prepare Master Plans for Barton Road and Michigan Street separately. Councilman Evans, in concurrence, felt that all plans should encompass the entire area and be coordinated together including updating General Plan statistics, questioned additional funding required to accomplish the master -planning and was advised by Mr. Estrada additional staff time will be required. City Engineer Kicak clarified the additional funds would cover the gathering of information and data as well as the topography including aerial views, indicated these were not within the scope of what was initially budgeted, advised Staff would calculate additional costs and submit figure at next Council meeting. Mr. Estrada requested delaying action to allow time to modify time -tables. CC-86-05A Motion by Mayor Grant, Second by Councilman Evans, to direct the Planning Department to combine the Master Plan for Barton Road and Michigan Street in terms of the responsibilities and time -tables and submit revised schedule in the form of a Staff Report at next Council meeting (See Motion Nos CC-86-05C and CC-86-05D) CC-86-05B Motion by Mayor Pro Tem Matteson, Second by Mayor Grant, to amend Motion No CC-86-05A to include all commercial property (C-2) east of Mt. Vernon on Barton Road in the Master Plan. Page 3 - (1/9/86) Responding to Councilman Petta relative to potential conflict of interest in voting, City Attorney Hopkins advised, if an individual has any interests in property including listings or agreements whereby he could substantially benefit financially, a conflict may exist, however, indicated the percentage of property involved appeared minimal Motion No. CC-86-05B, to amend Motion No. CC-86-05A, carried, 4-1, with Councilman Evans voting NOE. City Attorney Hopkins clarified that it was up to each Councilmember to decide their own personal potential financial gain and base his or her vote or abstension on that determination, further advised that, based on his knowledge of Councilman Petta's property interests, his vote on Motion No. CC-86-05B appeared appropriate In order to give the parties involved the opportunity to vote CC-86-05C accordingly, Motion by Councilwoman Pfennighausen, Second by Councilman Evans, to reconsider vote on Motion No. CC-86-05B, carried, ALL AYES. CC-86-05D The reconsidered vote on Motion No. CC-86-05B, to amend Motion No CC-86-05A, carried, 3-2, with Councilmembers Evans and Pfennighausen voting NOE. Motion No CC-86-05A, as amended by Motion No. CC-86-05B, carried, 3-2, with Councilmembers Evans and Pfennighausen voting NOE. General Plan Update Planning Director Estrada presented an outline for the proposed General Plan Update, advised the scheduled time -table would have to be modified due to the combining of Barton Road and Michigan Street Master Plans, recommended the General Plan updating be included in the revised Master Plan. Councilman Evans primarily concerned with current statistical information being available for determining land use and development. Mr. Estrada advised all statistics derived from compiling the Master Plan will be available during review process and ultimately included in the General Plan update. Mayor Pro Tem Matteson voiced concern with the lengthiness of the time -table, desiring some action be taken this year. Councilwoman Pfennighausen felt update process must be done systematically and not accelerated. CC-86-06 Motion by Councilman Evans, Second by Councilwoman Pfennighausen, to direct staff to revise time -table for General Plan Update in accordance with the Master Plan revision, carried, ALL AYES. Relative to revision of time schedule, Mayor Grant requested staff consider the feasibility of Mayor Pro Tem Matteson's request to expedite the General Plan updating without jeopardizing integrity of work. Recessed at 7 22 p.m., reconvened at 7 38 p m., with all members present. Page 4 - (1/9/86) PLANNING COMMISSION REPORT (Cont'd) Title 18 Review Ad Hoc Committee - (4) Planning Director Estrada questioned whether ounci wis ed to informally intQrview applicants for the publ is member to sery ice on the Ti tl a 18 Rev i ew Ad Hoc Committee. Council set January 16, 1986, 6 00 p.m , to hold a Public Workshop Session in the Council Chambers Conference Room for the interviewing process. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, DEALING WITH NOISE & DECLARING THE EMISSION OF CERTAIN NOISES TO BE A NUISANCE (Second Reading) City Attorney Hopkins read title of Ordinance and related modifications made relative to elimination of decibel 1 evel s and restricting operations of certain equipment during the hours of 10 00 p.m. - 7 00 a.m. Mayor Grant opened Public Hearing. Supporting Testimony Scott Lanier, 21973 Tanager, spoke in favor of overall Ordinance, due to his shift work which necessitates sleeping during hours designated therein, however, voiced reservation with regard to Section 4 which exempts such noises as are a natural accompaniment and effect of a lawful business, commercial or industrial enterprise carried on in an area zoned for that purpose except as otherwise provided for herein - would feel more comfortable if no business operations were allowed during the hours of 10 00 p.m and 7 00 a.m. Opposing Testimony Chester Easter, 21963 Tanager, spoke in opposition of Ordinance, stating it does not protect properties within the City and the health and safety of persons from environmental nuisances and hazards and provide a pleasing environment throughout the City, relative to the aforementioned portion of Section 4, felt all those noises which create a nuisance are a natural accompaniment of a lawful business, related paragraphs 6(e)-(h) which probibit loud and excessive noise do not specify trucks in the operation of equipment, cited proposed Ordinance as an ineffective tool to combat problem, requested the following restrictions be added Any operations within an M-R zone abutted on any side by an R-1 zone between 10 00 p m and 7 00 a.m. weekdays and 8 00 p.m - 8 00 a m weekends and holidays shall be deemed to be unlawful. Dan Butterfield, 12796 Royal Avenue, in concurrence with above comments, spoke in opposition of proposed Ordinance and sought relief as requested by Mr. Easter Mayor Grant closed Public Hearing Page 5 - (1/9/86) Responding to Councilman Evans, City Attorney Hopkins advised that a business does not have an unlimited ability to create a nuisance on another's property through noise pollution, related a governmental entity does have the power to regulate hours of operation within reason and indicated certain activities causing loud and excessive noises could be totally prohibited during designated hours. Councilwoman Pfennighausen related personal observation of the existence of a nuisance created by trucks racing their engines and audible metal noises heard from at a distance greater than location of residences in relation to Trojan Trucking, felt residents have a justifiable complaint and that Ordinance should be specific if necessary to grant requested relief. In response to Mayor Tem Matteson relative to specific annoyances, Mr Easter stated the foremost noises creating a nuisance are operating a forklift, loading and unloading of vehicles, movement of trucks within the yard, and potentially milling operations. CC-86-07A Motion by Mayor Pro Tem Matteson, Second by Mayor Grant, to modify the following sections of Ordinance Paragraph 6(g) - to include forklifts, milling equipment, and movement o iesel trucks on private property located adjacent to residential area. In light of further clarification by City Attorney Hopkins, Motion by CC-86-07B Councilman Evans, Second by Councilwoman Pfennighausen, carried, All AYES, to amend Motion No. CC-86-07A to include the following additional modifications Paragraph 5(d) - Eliminate "and provided noise levels created do not exceed the noise standards herein.", Section 4 - Modify to reflect reasonable noises that do not fall within t e prohibited categories as contained hereinafter to alleviate any doubt or ambiguity, relative to prohibited noises not protected by Section 4, Paragraph 6 - Include prima facie evidence of a violation statement, as stated in para 6(c), in all paragraphs. Motion No. CC-86-07A, as amended by Motion No. CC-86-07B, carried, ALL AYES. Responding to City Attorney, Mayor Grant directed staff to make modifications and contact Attorney Lewis, representing Inland Lumber Company, in this regard. TENTATIVE TRACT 9448 (applicant, Pearson) Following brief discussion and clarification by City Engineer Kicak, CC-86-08 Motion by Councilwoman Pfennighausen, Second by Mayor Pro Tem Matteson, ALL AYES, to continue Public Hearing on Tentative Tract 9448 to January 23, 1986. PARK AND RECREATION COMMITTEE REPORT Dick Rollins, Chairman, reported the following (1) Emphasized importance of staff and Council utilizing michrophones for television broadcast to be fully audible, suggested recesses be limited to 5 minutes in order to hold audience attention, (2) Committee voted to Page 6 - (1/9/86) hold only one meeting per month, (3) Displayed sample of trophy presented to winners of baseball tournaments, (4) Noted vandalism at Terrace Hills Park has resulted in the destruction of property and necessary repairs need to be considered. Motion by Councilwoman Pfennighausen, Second by Councilman Evans, ALL AYES, to approve attendance of Dick Rollins, Ken Rinderhagen, and Lenora Frost to the C.P.R.S. Conference with allowable expenses to be reimbursed by the City. Motion by Mayor Pro Tem Matteson, Second by Mayor Grant, ALL AYES, to CC-86-10 appoint Jason Otter to fill the unexpired term of Rhoda Saterfield to expire 6/30/86. CRIME PREVENTION COMMITTEE REPORT - Minutes of November 18 and December 2, 1985 meetings were provided. EMERGENCY OPERATIONS COMMITTEE REPORT - Minutes of November 18, 1985 were provided, inutes of November 3, 1985 from Communications Sub -Committee also submitted. s ECONOMIC DEVELOPMENT ADHOC COMMITTEE REPORT - Councilwoman fennig ausen reported on meeting of January 7, 1986, where Planning Director Estrada showed aerial views for development of Master Plan. Lloyd Brown shared ideas on various kinds of development for the Clark/Keeney property on the west side of the freeway, due to lack of quorum, no official business conducted. CITY ATTORNEY REPORT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, SETTING A TIME AND PLACE FOR A PUBLIC HEARING ON ADOPTION OF A RESOLUTION OF NECESSITY TO ORDER ACQUISITION OF CERTAIN PROPERTY BY EMINENT DOMAIN City Attorney Hopkins distributed the above Resolution setting a Public Hearing for February 13, 1986, 7 30 p.m., relative to the adoption of a proposed Resolution of Necessity to enter into Eminent Domain proceedings for acquisition of Gage Canal crossings. The above Resolutions fulfill our obligation to Developers regarding the bond issue and serve as leverage if necessary to acquire Gage Canal property. Mayor Pro Tem Matteson not in favor of rushing into Eminent Domain proceedings and requested delaying matter until outcome of January 13th meeting with Gage Canal, City Attorney felt no harm in postponing action, therefore, matter delayed. CITY COUNCIL REPORTS Councilman Evans questioned necessity of City Attorney Hopkins preparing a memorandum relating to attorney meetings with Councilmembers. City Manager Armstead related the City Attorney was instructed to prepare such a memo to avail all Councilmembers of updated information for better communication at meetings. Councilman Petta supported action as a democratic, open-door type policy, referenced Municipal Code, Section 2.08.180, and emphasized all Page 7 - (1/9/86) communications should go through the City Manager. Councilwoman Pfennighausen agreed with channelling information through City Manager, however, not with respect to basic inquiries as exempted in above mentioned Code. City Attorney Hopkins believed length of discussion a determining factor to distinguish between mere inquiry and actual conducting of business. Councilman Petta voiced concern with Councilmembers abusing time with staff to exert political pressure, felt meetings behind closed doors must be stopped. In response, Councilman Evans requested substantiation of allegations seemingly directed at Councilwoman Pfennighausen and himself. Councilman Petta related his position and background on the Mt. Vernon Villas project, read, For the Record, the following comments by City Attorney Hopkins from the Planning Commission minutes "I am in some disagreement with Mr Trevino, not total disagreement, in what he feels was approved as the Specific Plan because I don't think the Council looked at everything They gave some general overall requirements as to density but the Council never approved anything more." Referencing Planning Commission minutes of November 18, 1985, Councilman Petta believed the Commission did in fact have the authority to address and impose conditions set forth, subsequently appealed by Mr. Trevino at the December 12th Council meeting, felt Councilman Evans interrogated the City Attorney and City Engineer to such a degree, the result was approval of the Mt. Vernon Villas project based on a legal technicality rather than the intention of either the Commission or the Council, felt staff had many opportunities to guide Council in this matter, however, did not due to interference by 2 Council members who abused the so-called privilege of getting information by meeting with staff behind closed doors, requested City Attorney document all meetings to assure all Council business is out in the open Councilman Evans stated that Councilman Petta's allegations were totally unfounded and felt an apology in order Mayor Grant spoke in favor of the pyramid concept of government which does not preclude the free flow of information in a lateral form, however, prevents delution of the position of City Manager, concurred with the City Attorney's distinction between brief inquiries opposed to lengthy discussions, voiced conern over apparent problem and, if continues, felt policy should somehow be enforced Councilman Petta reported on proposal to amend current Zoning Ordinance which would require an attached single-family garage in all multi -family units and set a specific limit for guest parking, requested Council direct staff to prepare amendment to Zone Ordinance for submission to Planning Commission. City Attorney indicated this was to be recognized as an interim measure to be addressed by the Title 18 Review Ad Hoc Committee and subsequently acted upon on a permanent basis. Page 8 - (1/9/86) Councilwoman Pfennighausen thought matter should be addressed when Title 18 is reviewed by the reviewing Committee, questioned and City Attorney Hopkins related those portions of Mt. Vernon Villas property without Specific Plan/Conditional Use Permit approval would be affected. Councilwoman Pfennighausen felt approval of amendments would break the continuity of the development. Councilman Petta advised his sole intent by initiating the amendments is for clarification of current Zoning Ordinance to avoid any possible misinterpretations. RESOLUTION NO. 86-04 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, NITIATING AN AMENDMENT TO CHANGE MUNICIPAL CODE, TITLE 18, DEALING WITH MULTI -FAMILY RESIDENCES CC-86-11 Motion by Councilman Petta, Second by Mayor Pro Tem Matteson, to approve Resolution No. 86-04, carried, 3-2, with Councilmembers Evans and Pfennighausen voting NOE. Mayor Pro Tem Matteson reported the following (1) Requested staff prepare an estimate on continuation of improving the Barton Road area west of Mt. Vernon to the freeway and investigate possibilities of funding, (2) Requested estimate on cost for air conditioning at Terrace Hills Jr. High School, desires both items 1 and 2 budgeted for next year, (3) Related Captain Bradford is preparing a crime report on apartments with open garages vs. closed garages as well as the crime rate on apartments vs. residential for submission within the next 30 days. Mayor Grant reported the following (1) Attendance at SANBAG meeting of January 8, 1986, advised he is a candidate for appointment to the foC, Mayor's City Selection Committee, (2) Meeting with LAFC on December 18, 1985, (3) Related correspondence from Chamber of Commerce regarding deadline for submissions of articles to the Newsletter, (4) American Society of Public Administration will hold Annual Convention on April 16, 1986 at Anaheim Convention Center. PARK PROPOSAL FOR TENTATIVE TRACT MAP NO. 13205 Community Services Director Anstine presented report and recommendation to accept Option No. 2 as refl ected in T.J. Austyn's letter of December 27, 1985, whereby the developer would build an improved park if the City accept dedication of the property and assume all maintenance obligations. CC-86-12 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to accept the following proposal by T. J. Austyn The developer will build an improved park and the City will accept dedication of the property and assume all maintenance obligations. The Motion carried, 4-1, with Councilman Evans voting NOE. Page 9 - (1/9/86) CC-86-13 CC-86-14 CC-86-15 Page 10 - (1/9/86) RESOLUTION NO. 86-02 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CAL RNIA, APPROVING PROGRAM SUPPLEMENT NO. 2 REVISED (GTC-84-24-1) TO AGENCY -STATE AGREEMENT NO. 8-5421 (GTC-84-24) City Engineer Kicak related agreement obligates the Federal Funds necessary for the Vivienda Bridge construction and recommended adoption. Motion by Mayor Pro Tem Matteson, Second by Mayor Grant, ALL AYES, to adopt Resolution No. 86-02. City Engineer advised proposed agreement between the City of Grand Terrace and Southern Pacific Transportation Company defines responsibilities of both parties for the construction and maintenance of the new Vivienda Overhead Bridge Project. It specifies the City will pay all costs incurred by the railroad for construction inspection, estimated to be $45,384, 80% of which will be reimbursed by Federal Funds. Following discussion regarding escalating costs, City Engineer advised it was not necesary to act on remaining agenda items regarding the Vivienda Overhead Bridge project at this time - would provide estimate of the total cost for the project at the next meeting. Motion by Mayor Pro Tem Matteson, Second by Mayor Grant, ALL AYES, to delay action on Agenda Items 6A(2) - 6A(8) regarding the Vivienda Overhead Bridge Project. RESOLUTION NO. 86-03 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALORNIA, RESCINDING RESOLUTION NO. 85-08, AND ADJUSTING THE SALARY RANGE FOR THE CITY MANAGER OF THE CITY OF GRAND TERRACE Finance Director Schwab presented staff report and recommendations to set the City Manager's salary at midpoint of $4,370 effective January 1, 1986 and appropriate funds. Mayor Pro Tem Matteson suggested a 10% increase to bring salary within range recommended by Hay Management Consultants. Councilwoman Pfennighausen opposed adjusting salary in any way above the 5 1/2% previously granted and budgeted. Mayor Grant related Council accepted report by Hay Management Consultants as credible and valid, therefore, in support of increasing salary range, however, not adjusting salary itself to midpoint. Motion by Mayor Pro Tem Matteson, Second by Mayor Grant, to increase the City Manager's Salary 10% to $3,830.20. Motion by Councilman Petta that salary be adjusted halfway between the minimum and midpoint range to $4,042 50, died for lack of Second. Councilwoman Pfennighausen felt if duties and responsibilities change, salary should be adjusted accordingly, however, did not believe this to be the case. In response, Mayor Pro Tem Matteson, with Councilman Petta concurring, advised that, although duties may not have substantially changed, salary has apparently always been low in comparison to other Cities. Councilman Evans observed that on the average, according to a listing of City Manager's salaries of Cities with comparable populations, the City Manager's current salary is higher than most reported, therefore, not in support of increase. Motion No. CC-86-15 carried, 3-2, with Councilmembers Evans and Pfennighausen voting NOE. CC-86-16 Motion by Mayor Grant, Second by Mayor Pro Tem Matteson, to adopt Resolution No. CC-86-03 and appropriate necessary funding to City Manager's salary and benefits from unappropriated General Fund Balance, carried, 3-2, with Councilmembers Evans and Pfennighausen voting NOE. Closed Session - Council recessed to Closed -Session at 10 29 p.m., wit ,t e City Manager, City Attorney, and City Engineer in attendance. Reconvened at 10 47 p.m., with all members present. Mayor Grant announce the purpose of the Closed Session was to discuss potential litigation, related no action was taken. Adjourned at 10 48 p.m. The next regular meeting will be held 7filurs ay, January 23, 1986, at 5 30 p.m. Respectfully submitted, 1 CityCer< --A APPROVED Mayor Page 11 - (1/9/86) STAFF REPO-RT Date 1/16/86 C R A ITEM ( ) COUNCIL ITEM (xx) MEETING DATE: 1/23/86 AGENDA ITEM NO. SUBJECT: NUISANCE ABATEMENT - 22149 VAN BUREN FUNDING IS REQUIRED NO FUNDING IS REQUIRED XX Corrective action has been accomplished regarding subject abatement (Ref- M1nutes attached). The attached Resolution will authorize the City Clerk to record a Notice of Lien against subject property to have the cost of abatement, $500.00, placed on the tax roll in order for the City to be reimbursed. Staff Recommendations ADOPT RESOLUTION PROVIDING FOR ASSESSMENT OF $500.00 RESULTING FROM ABATEMENT OF PROPERTY LOCATED AT 22149 VAN BUREN, AP277-441-24. ID 0 r- PENDING COUNCIL APPROVAL RESOLUTION NO. 86- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, PROVIDING FOR THE ASSESSMENT OF COST RESULTING FROM THE ABATEMENT OF A HAZARDOUS CONDITION BY THE CITY ENGINEER. (22149 Van Buren - AP277-441-24) WHEREAS, the condition of the structure and of the property being in a deteriorated state constituted a public nuisance and a hazard to the community and to the adjacent neighborhood, and WHEREAS, Chapter 15 of the City of Grand Terrace Municipal Code provides for the abatement of substandard or unsafe buildings and substandard property, and WHEREAS, the property owner of record was advised by the City Engineer of the conditions as well as the responsibility for repair according to the cited code section, and WHEREAS, the necessary repairs were effected at a cost of $500.00 to the City of Grand Terrace, NOW, THEREFORE, the City Council of the City of Grand Terrace does hereby resolve as follows SECTION 1. The City Clerk is authorized and directed to record a Notice of Lien against said property and is to advise the auditor of the County of San Bernardino, who will record the assessment, and the assessor of the County of San Bernardino, who will enter the assessment as follows on the tax roll against said property HAZARD ABATEMENT Parcel 277-441-24 $500.00 ADOPTED this 23rd day of January, 1986 ur1�C: January 15, 198E 1 A ► + �y P--j 11 � 1 ' C R A ITEM ( ) COUNCIL ITEM (Xj MEETING DATE: January 23, 1986 AGENDA ITEM NO. SUBJECT Annual Report of Regional Transportation Improvement Plan FUNDING REQUIRED NO FUNDING REQUIRED x SCAG requires that we submit an annual report on Street Improvement needs, called the Regional Transportation Improvement Plan. Unless there is a maDor source of new funding available, most of these pro3ects will not be accomplished in the time frame indicated. STAFF RECOMMENDS THAT THE CITY COUNCIL APPROVE THE ANNUAL RTIP REPORT. JS/lh H11WlWAY t'HVJC1L:1 5 twunty Qa11 r,c-T-nar-ain" - - - Page —I Of Agency City of Grand Terrace ` # (714) 825-3825 Funds in $1,000's ..CT DESCRIPTION & COMMENTS U) Cur- Escal Primary Federal State TDA Local Project Urban cements a FY rent Rate $ Fund cd $ $ $ $ Type Area Length A T ients f Grand Terrace - Barton Road P 86 64 1 06 64 LFC—__._ 64 truction and widening from �� 203 R .27 Street to Vivienda Ave C 87 706 1 11 783 LFr_ —� 783 f Trand Terrace - Michigan P 88 45 1 17 53 LFC 53 iden to 4 lanes from Barton Rd.,-- 203 R .50 Buren Street. C 90 321 1.29 414 LFC 414 f Grand Terrace Michigan Ave. P 88 35 1.17 41 LFC 41 to 4 lanes from Van Buren v 203 R .50 Main St. C 90 404 1 29 521 LFC 521 TDE 100 f Grand Terrace construct C 90 1240E 1 29 16,099 LFC 16,099 113 R ative access east of I21 south ton Road. f Grand Terrace - Minor C 86 155 1.06 164 TDE 164 214 R ements - Rehab & Maintenance system C 87 155 1 11 172 TDE 172 214 R r �1 1 C 88 155 1 17 181 TDE 181 214 R 1 I�6 ° Lr N-r �qJ v ! DATE -January 16, 1986 VA_ - ►T C R A ITEM ( ) COUNCIL ITEM (X) MEETING DATE JANUARY 23, 1986 AGENDA ITEM NO. �/ / SUBJECT STAFF ATTENDANCE ANNUAL CPRS CONFERENCE FRESNO, CALIFORNIA FUNDING REQUIRED X NO FUNDING REQUIRED Staff is requesting City Council authorization to attend the Annual California Parks and Recreation Society Conference. The conference will be held March 6-9 at Fresno, California. This is the same con- ference that Council approved for the Parks and Recreation Committee members to attend. This conference was approved by Council during the current fiscal year budget hearings. It is anticipated that this conference will cost approximately $500.00. Staff Recommends that the City Council; APPROVE THE ASSISTANT CITY MANAGER/DIRECTOR OF COMMUNITY SERVICES ATTENDANCE AT THE ANNUAL CPRS CONFERENCE IN FRESNO, MARCH 6-9, 1986. RLA F T %W C R A ITEM ( ) COUNCIL ITEM (X ) MEETING DATE January 23, 1986 AGENDA ITEM NO SUBJECT CIVIC CENTER LOADING ZONE DESIGNATION FUNDING REQUIRED NO FUNDING REQUIRED X BACKGROUND Council declared that the Barton Road, south side curb, fronting the Civic Center, be designated a "NO PARKING ZONE." This des- ignation was established in order to preserve the public safety, as people exit the Civic Center north. driveway. A request has been received by staff from Group "W" personnel, requesting that authorization be given to Group "ir7" to park their television van within this zone during loading and unloading of their equipment for meetings. Since this procedure by Group "W" takes very little time, staff would suggest that the Council authorize the installation of a Loading Zone within this area. In addition, the Group "W" vehicle would only be parked within this area for a brief period of time. Once loading operations were concluded, the vehicle would be relocated to another area. Staff Recommends that the City Council; APPROVE THE INSTALLATION OF A "LOADING ZONE" BARTON ROAD, SOUTH SIDE CURB, FRONTING THE CIVIC CENTER. RLA DATE: January 15, 1986 12.340 C R A ITEM ( ) COUNCIL ITEM T1q MEETING DATE: January 23, 1986 AGENDA ITEM NO. 3 SUBJECT Accept Surplus Property from San Bernardino County FUNDING REQUIRED NO FUNDING REQUIRED xx A few months ago, San Bernardino County declared surplus, a piece of property on the west side of Barton Road near the North City limit. The parcel is identified as Assessor's Parcel No. 276-371-11, and is shown cross hatched on the attached map. The City Staff requested that the County deed this parcel to the City of Grand Terrace, to be used for drainage purposes and the future widening of Barton Road. The County has agreed and the attached deed transfers the property to the City. STAFF RECOMMENDS: THAT THE CITY COUNCIL ACCEPT THE ATTACHED DEED AND AUTHORIZE THE MAYOR AND CITY CLERK TO RECORD THE DOCUMENT FOR THE CITY OF GRAND TERRACE. JK/JS/LH Pbr. Sm 333 T.1 S.1 R. 4 W., S. ! _ 1. a U. . Q MW 4M-M-" MR WWI 5172 'rvc t. M !! l7m l Q 11/40 4ahts. ii M& 20M K SL 31/78 05 AC 1853 7 \\��ll 1l�j� �i County of San Bernardino TIM KELLY ENVIRONMENTAL PUBLIC WORKS AGENCY Director REAL PROPERTY DIVISION ENGINEERING CONTRACT WASTE MANAGEMENT SERVICES DEPARTMENT WASTE TO -ENERGY MANAGEMENT December 27, 1985 CITY OF GRAND TERRACE c/o Kicak and Associates 22365 Barton Road, Suite 110 Grand Terrace, CA 92324 Attention John Shone Dear Mr Shone Re GRAND TERRACE - West Side Barton Road Assessor Parcel No 276-371-11 SPR - 0179-U RECEIVED At JAN 0 21986 XICAX 8 ASWIATES 825 East Third Street San Bernardino, CA 92415-0834 Enclosed is Resolution No 85-590 declaring the above referenced parcel surplus to the County needs, and also the signed quitclaim deed. Please have the City approve the conveyance and record the deed as soon as possible, so we can remove the parcel from our records When the Recorder forwards the recorded deed to me, I will make the necessary copies and return the original to your for the City's records Thank you for your cooperation in this matter S t cerely, + J DUSTIN eal Property Agent JD bch cc Bill Thomas 1, - L r-PPORATED AREA Y Township 1S Range 4W Sec 33 BARTON ROAD (PIGEON PASS) Function SPR 179-U Area City of Surplus Property Grand Terrace Toren recorded mail to Engineering Contract Services Real Property Division 825 E Third Street San Bernardino, CA 92415-0835 In care of Jan Dustin PENDING ( COUNCIL APPROVAL ASSESSOR'S PARCEL NO 276-371-11 For Recorder's Use When Recorded return to Recording Requested by OUITCLAIM DEED 1 Transp Dept - R/W the Board of Supervisors No Tax Due 2 Real Prop Div X FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, THE COUNTY OF SAN BERNARDTNO, a body corporate and politic, of the State of California, does hereby REMISE, RELEAgE and OUITCLAIM to the CITY OF GRAND TERRACE, an Incorporated City in said County and State The real property in the City of GRAND TERRACE, COUNTY OV SAN BERNARDINO, State of California, described as That portion of the Southeast ouarter of the Northeast ouarter of Section 33, Township 1 South, Range 4 West, SAN BERNARDINO BASE AND MFRIDIAN, described as follows Witness the hand of Lhe Chairman of the Board of Supervisors, and the seal of the County of San Bernardino, of the SLate of Calxfornza, Lhis 16{-h day of T)pcemhpr , 1985 COUNTY OF SAERDINO By �.�.. Chairman, Board of Supervisors DEC 16 1985 STATE OF CALIFORNIA ) ) ss COUNTY OF SAN BERNARDINO ) On December 19, , 19 85 , before me, the undersigned, a Notary Public in and for said County and State, personally appeared Robert L. Hammock , known to the tc be the Chnirtnnn Of Lhe Board of Supervisors of said County Lhat executed the within instrumenL, and known to me to be Lhe person who executed the within instrument on behalf of the body politic and corporate therein named, and acknowledged to me that such body politic and corporate executed the within instrument pursuant to its by-laws or a resolution of its Board of Supervisors Q IINUTES OF THE BOARD OF S =-RVISORS OF SAN BERNARDINO COUNTY, LALIFORNIA December 16, 1985 FROM TIM KELLY, Director Engineering Contract Services SUBJECT GRAND TERRACE - Barton Road APN 276-371-11 - (SPR-0179U) RECOMMENDATION Adopt Resolultion No. 85-590 declaring Parcel SPR-0179U surplus to County needs and authorize Engineering Contract Services to convey by quitclaim at no cost the parcel to the City of Grand Terrace pursuant to Government Code Section 25365; and authorize Chairman to execute deed. (4/5 vote required) BACKGROUND INFORMATION: This parcel has been identified as excess to Transportation Department's needs. The parcel is located in the City of Grand Terrace adjacent to Barton Road and the City has requested this parcel be deeded to them for possible future road widening and drainage easements. REASON FOR RECOMMENDATION: The transfer of ownership has been requested by the City of Grand Terrace. REVIEW BY OTHER DEPARTMENTS: This action has been reviewed by Transportation/Flood Control, and approved as to legal form by Deputy County Counsel, Rex Hinesley, on October 29, 1985. FINANCIAL DATA: Not applicable. PRESENTER: Tim Kelly cc Real Prop --J. Dustin w/ orig Quitclaim Deed EPWA Transp /Flood Control City of Grand Terrace c Real Property File 11A 1-l1 ,iy IN,- 0 Action of the Board of Supervisors APPROVED BOARD OF SUFERV'SORS COUNTY OF SAN BERNARDINO MOTION S-- - �ya4 -- 5 - 1 2 MARTHA PM SKERAK, CLERK OF THE BOARD QY II DATED DFf � F ��--- / .��.. 9 la 9507 000 ,. aAINUTES OF THE BOARD OF SUPERVISORS OF SAN BERNARDINO COUNTY, CALIFORNIA December 16, 1985 On Motion of Supervisor Riordan and duly seconded by Supervisor Mr-Flwa,n and carried, the following Resolution of the Board of Supervisors for the County of San Bernardino, State of California, is hereby adopted on behalf of the body corporate and politic shown as the owner. RESOLUTION NO. 85-590 WHEREAS Parcel SPR-0179U was acquired for public purposes and is now surplus to the needs of the County of San Bernardino, NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of the County of San Bernardino, State of California, that said parcel is declared surplus and that the Engineering Contract Services Department is directed to initiate procedures to convey at no cost by quitclaim the parcel to the city of Grand Terrace pursuant to Government Code Section 25365, and the Chairman be authorized to execute the quitclaim deed. PASSED AND ADOPTED by the Board of Supervisors of the County of San Bernardino, State of California, by the following vote AYES SUPERVISORS Joyner, McElwain, Riordan, Hammock NOES SUPERVISORS None ABSENT SUPERVISORS None VACANT Fourth District STATE OF CALIFORNIA COUNTY OF SAN BERNARDINO � ss I, MARTHA M SEKERAK, Clerk of the Board of Supervisors of the County of San Bernardino, State of California hereby certify the foregoing to be a full, true and correct copy of the record of the action taken by said Board of Supervisors, by vote of the members present, as the same appears in the Official Minutes of said Board at its meeting of December 16, 1985 dm #96 MARTHA M SEKERAK Clerk of the Board of Supervisors By JAN 2 3 1996 'OUNCIC AGENDA JT_E A 8 INFORMATION ONLY. PLANNING COMMISSION REPORT At their regularly scheduled meeting held on January 20, 1986, the Planning Commission approved the following: 1. Sign Variance request for two roof signs located at 22524 Barton Road - ANTHONY'S MARKET. 2. Determination of Use for Grand Terrace Distribution Center. Per Title 18 Section 18.69.030 the determination of the Planning Commission shall be rendered in writing and shall be transmitted to the City Council within fifteen days of determination. The Planning Commission determined that coffee shops be a permitted use in the M-2 Industrial District subject to obtaining a Conditional Use Permit and the coffee shops be classified under Section 18.39.020 (D) of Title 18 governing the "M-2 INDUSTRIAL DISTRICT" as "Any other uses which in the opinion of the Planning Commission are similar in nature". This coffee shop along with a warehousing and distribution center will be located at 21801 Barton Road. 3. The Planning Commission recommended minor revisions to the Title 18 Parking requirements and minimum square footage for apartments. They also set a public hearing for February 17, 1986. The February 3, 1986 Planning Commission has been cancelled due to lack of items. Next Planning Commission meeting will be February 17, 1986. JAN 2 a 1986 11yFORNiATlOfy OtJLY, J;0VNCl��AGENDA 1T.M L5-C— Historical & Cultural Activity Committee Minutes of Special Meeting November 25th, 1985 A special meeting was held at the home of Chairman Viola Gratson to suggest names of streets for tract #13050. Those present were Hannah Laister, Ann Petta, Irene Mason and Viola Gratson. The meeting was called to order at 7 PM by the Chairman. The committee was asked by Project Manager Richard House to suggest names for the streets in the project. Those which were suggested are listed below: Nightingale Way Quail Lane Bluebird Lane Bluejay Street Woodpecker Way Meadowlark Road Pigeon Drive Kingfisher Road Crane Street Roadrunner Lane Viola will contact Seth Armstead to find out where our list should go, either to the developer or to the City Council. The meeting was adjourned at 8 30 PM Respect flu` lly sub fitted, Hannah Laister, Secretary RECEIVED CITY OF GRAND TERRACE HISTORICAL AND CUL`1'UR - COMMITTEE AAA, � g 1996 Minutes of the January 6, 1986 Meeting i1NCj�; AGENDA v J The meeting was called to order at 7 PM by Chairman Viola Gratson. All members were present. The minutesof the November 4th meeting were read. Barbara Bayus made a motion to accept, Ann Petta seconded, all in favor. The minutes of the special meeting of November 25ith were read. Hannah made the motion to accept, Irene Mason seconded, all approved. There was no Treasurer's report as Betty Duarte reported that the month end statements were not out at this time. Old Business: Ann reported that she had been calling the artists who participated in our Art Show with thank yous and their comments on the show. She also reported that there are approximately 300 pictures at City Hall in a box. These are pictures which have been donated to the Committee along with those taken by Hannah. Hannah gave 30 pictures of the Art Show to Ann for our photo books. Display Case: Purchase of a display case was discussed. The Committee would like to place this in the north wall of the lobby mext to the rest rooms. Viola will make an appointment to see Seth Armstead concerning this. The cost will be approximately $650-700 with shipping and tax. A motion to purchase and permission to install was made by Barbara, seconded by Hannah, all in favor. Name Tags: Betty will investigate getting name tage for the Committee, similar to those used at City Hall. Color combinations were discussed and chosen. A motion to purchase was made by Ann, Barbara seconded, all were in favor. Hardware for Display: Hardware to hang on the walls in the Community Room was discussed. Viola will contact Randy Anstine for specific information and a catalog. Goals for 1986: These goals will be the same as for 1985• It was voted to make the Art Show an annual affair. Irene made the motion, Ann seconded, all were in favor. New Applicants: There were two applications for the vacancy on the Committee. These were Pauline Grant and Evi Erlacher. Irene made the motion to select Pauline Grant, Ann seconded. Five members were in favor, one member did not vote. Viola will invite Evi to our next meeting and encourage her to attend our meetings also. Community Fair: Barbara reported that there will be a week of Grand Terrace Days in September. The committee discussed having an Arts and Crafts show as part of this celebration. More on this later. It was suggested that the agenda for the following meeting be sent out with the minutes to members. The Secretary will do this. A motion to adjourn at 8.40 PM was made by Ann, seconded by Barbara. Next meeting will be February 39 r986. RLCEIVED Respectf 1 submitted, 'J Hannah Laister, Secretary Jol 1 "Ids'() CITY OF GRAND URRAGE COMMI.SSION AND COUNCIL MEETING DATE JAN 23, 1986 COMMITTEE REPORTS C�UNCIt AGENDA 1T)=yl � G INFORMATION ONLY COMMISSION/COMMITTEE HISTORICAL AND CULTURAL COMMITTEE SUBJECT EXPENDITURES FOR F/Y 1985/1986 AS OF 1/14/86 DATE 1/14/86 'ORIGINAL APPROPRIATION $1,500 00 REPRODUCE PHOTOS 69 96- POSTAGE STAMPS 11 00- DEVELOP FILM 12 80- SUBSCRIPTION TO COLTON COURIER 12 00- SUBSCRIPTION TO SUN TELEGRAM 96 00- ACID FREE ALBUM & ACCESSORIES 245 09- FLIERS FOR ART SHOW 37 32- POSTERS FOR ART SHOW 46 11- MATERIAL/ART SHOW DISPLAY BOARDS 193 91- SUPPLIES FOR ART SHOW 39 39- GUEST BOOK FOR ART SHOW 9 01- CAKE FOR CITY BIRTHDAY PARTY 38 25- SUPPLIES FOR CITY BIRTHDAY PARTY 55 83- FLIERS FOR CITY BIRTHDAY PARTY 102 71- TOTAL EXPENDITURES TO DATE 969 38- BALANCE IN ACCOUNT $ 530 62 RESPECTFULLY SUBMITTED, ��-ZL E R DUARTE TREASURER HISTORICAL AND CULTURAL COMMITTEE RECEIVED JA141 jGf�1) CITY OF GRAND URRAGE COMMISSION'RAND COMM COUNCIL MEETING DATE JAN 2 3 19$6 ITAEE REPORTS r, jCll; nGENQA DATE 1/6/86 COMMISSION/COMMITTEE• Historical & Cultural Committee SUBJECT- Vacancy on Committee PROBLEM Facts There is a vacancy on the Historical & Cultural Committee. Two applications were received for this opening. They were Pauline Grant and Evi Erlacher. The Committee has selected Pauline Grant to fill this position. ALTERNATIVES - SOLUTION We are asking the City Council to approve our selection of Pauline Grant to fill the vacancy on our Committee. REQUESTED ACTION TO BE TAKEN BY COUNCIL AND/OR STAFF Same as above RECEIVED JAI 1 5 19`'� CITY OF G; AND TERRACE CITY OF GRAND TERRACE APPLICATION FOR CITIZEN SERVICE COMPLETE AND SUBMIT TO CITY CLERK'S OFFICE AS A MEMBER OF C,(', her` �en21�-Cc � 15 %�/:IG�' L � Ca/-7u1Z4L AC T t Vi I NAME PA L i\JL C--PA N 1 ADDRESS c- c 7Gi\r L I/1�, HOME PHONE '%q 3 - /Ck % BUSINESS PHONE OCCUPATION # 0/V/ k r n EDUCATION: (List highest year completed and all degrees) 5-1 0Nr r5 --rr WAIZD /155c;c,AT5 cF /4-r�`T.5 7eG9ie--F. Are there any workday evenings you could not meet? Yes (x) No ( ) If so, please list: LAST T13Lf251i)AY cr CHG14 M0NTtf Why are you interested in this position I WILD Ll,<c 10 5EPN6 %lf CCM-uN! ICJ �v r�l r✓ i�.`r? Y G % 9r L r 1e\i 157 T l- IS PCS f T r C N k/C' U 1 D M,:5- 7 Y 7r DO S �� ft i kYc % ri r /� �i; I L. L What do you consider to be your major qualifications? -TAi 7-/ 9 55 T l rV H I S AIV D H,��- A T S -1 f- {Vc` L /yc D /N r- R I W D TIE62EAGF Pc;n 14 I✓AE-1495 REFERENCES 2 N7 /?rGLL Please attach a written statement containing any additional information you feel would be useful to the City Council C,Oi",M-MISSION *ND COMMIT*.E �NC�11; ��ENDA IIEIyt � � C 94, w COUNCIL MEETING DATE Jan. 23, 1986 DATE 1/14/86 COMMISSION/COMMITTEE HISTORICAL AND CULTURAL COMMITTEE SUBJECT PURCHASE OF DISPLAY CASE The Committee would like to purchase a display case to exhibit some Historical and Cultural items in the Civic Center It will be placed in the front lobby on the north wall The cost of the case is approximately $760 00 plus tax and shipping The Committee feels the case would enhance the beauty of the Civic Center and give us a chance to display some items that have been stored away VG/ed enc 3 RECEIVED REQUESTED ACTION TO BE TAKEN BY COUNCIL AND/OR STAFF CITY OF GRAND TERRACE THE COMMITTEE REQUESTS COUNCIL APPROPRIATE $800 00 FROM THE GENERAL FUND TO BE TRANSFERRED TO ACCOUNT #10-804-220 TO COVER COST OF THIS DISPLAY CASE 57 Higi"mith The Highsmith Co Inc Table -Style Case With Flat Top ... Our Finest Eaeavy-gauge satin aluminum frame with '/, polished furniture glass Locking glass top con tenuously piano -hinged on one side bottom of ID hign case is tan cork on hardboard 36 high overall � 0 B Ark A68-7650, 24 W 48 L __ S525 00 (200 Ibs A6$-767°, 30 W 60 L __ S549 15 (265 Ibs Flat -Top Table -Style Case ... Best Buy Price Anodized aluminum frame Key locking sliding glass doors on one side Off-white vinyl deck black legs with chrome base 30 wide 60 long 35 high overall Case is 10 high F 0 B S C A68-668° _ ------- ___- $415 95 (206 Ibs) Glass -Door Bookcase Elegant bookcase built to last of Adirondack bircn with natural blond or walnut finish Wood framed glass 000rs equipped with locks and large ornate kevs wnicn also serve as door pulls Vertical center partition with 183,; shelf space on each side 541/,x40x12 deep overall (l l deep tnside) Four snelves 3 adjustable in 1 in crements FOB NY A68 655° Blond bircn finisn _ S313 20 (125: A68 656' Walnut finisn S313 20 (125' A6a-763 Floor Model Display Case Safely exhibit valuable collections trophies sam. ples Heavy -gauge aluminum frames with an- odized satin or bronze baked -enamel finish All glass Is'/, thick polished furniture glass Lami- nated walnut panels on all sides of base Doors slide easily on ball -bearing tracks Equipped with tumbler locks Four 10 deep shelves (3 adjust) 42 high 36 wide 12 deep overall Shipping wt 130 Ibs F 0 B Arkansas A68-763° Clear Satin Finish --------- S478 80 A68-7640 Bronze Enamel Finish ----- S593 25 (not shown) As above except. five 16 deep adjustable shelves 70 high 48 wide 18 deep. overall base flush with case on all sides back panel of case of glass or wood 580 Ibs F OB Ark ASS-7490 Clear Satin/glass back ____ S884 10 A68-750° Clear Satin/wood back -___ S889 35 A68-7510 Bronze/glass back ______ S1079 40 A68-7520 Bronze/wood back ___ _ 51082 55 Large Upright Cases with Wood Frames �t M tr r fT A68-863 ounter or Tabletop Cases ith Clear Acrylic Frames Tipact size and low once make this case Ideal display of small -but -cherished• collections in - ding personal collections of stamps coins ar- cts or heirlooms you keep at home or in your ce 100% visibility All glass Including sliding )rs framed in clear acrylic that s actually )nger than hardwood Three 10 deep adjust- e shelves 303/. long 183/. high 11 % deep !rail Lock not Included F 0 B Ohio B-8630 _________________ $102 20 (68 Ibs) B-862 (not shown) As above but two 5 deep ustable shelves 16% long 133/, high 63/, -p----------------- ----- S49 50 (21 Ibs) 8-868 Lock for cases above ___S8 00 (1 lb) ,7 ZftlF.- Small Upright Floor Cases Hardwood and acrylic frame glass on all sides 6 7 and 9 deep (fixed position) shelves Choice of case lengths Both 393/, high 133/, deep Order lock above F 0 B Ohio A68-860° 25'/, long __ ___ S161 50 (82 Ibs) �- A68-8610, 371,; long __ _ S192 50 (110 Ibs) e A68-8670, Optional Walnut Fin __ add $13 20 Half-length shelves adjust to accommodate different size trophies Choice of off-white or mirror back 48 long 70 high 78 deep Four 15 0eep half length shelves Built-in IocK Extra shelf sold below F 0 B Ohio A68-857' Ott white back S451 50 (260 Ibs) A68-858° Mirror back S487 00 (285 Ibs) A68-987 Optional Walnut Fin ____ add S22 00 A68-859 Extra 1/2 shelf w/bracket _ S16 50 (6) ° ASTERISKED ITEMS VIA TRUCK __—__ SEE PAGE 79 Now in raised -re natural e Portrait Version Golden Political Globe Our most popular globe Semi meridian style Features easy to -read political globe Gold Lustre finish base Durable construction 12 diameter 16 high Wt 6lbs A73-101 _ _ __ S1 a 00 3 or more S17 00 ea As above but raised relief globe with natural -earth colors undersea detail 3500 place names Countries delineated Wt 5 Ibs A73-103 __ - S18 65 3 or more S17 72 ea X L` Sl�AFF REpd'RT `' Date 1/22/86 C R A ITEM ( ) COUNCIL ITEM (xx) MEETING DATE: 1/23/86 AGENDA ITEM NO. SUBJECT: Ordinance Dealing with Noise FUNDING IS REQUIRED NO FUNDING IS REQUIRED XX Attached is amended Noise Ordinance refl ect changes in Sections 4 and 6 per Council direction at the January 9 meeting. Staff Recommendations FOLLOWING PUBLIC HEARING ADOPT, BY TITLE ONLY, THE ORDINANCE DEALING WITH NOISE AND DECLARING THE EMISSION OF CERTAIN NOISES TO BE A NUISANCE. ID PENDiNG CffY E COUNCIL APPROM ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, DEALING WITH NOISE AND DECLARING THE EMISSION OF CERTAIN NOISES TO BE A NUISANCE NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY ORDAIN AS FOLLOWS - Section 1. Intent It is the intent of this section to protect properties within the City and the health and safety of persons from environmental nuisances and hazards and provide a pleasing environment throughout the City. Section 2. Violations to be an Infraction. It is hereby determined that every violation hereof is an infraction punishable as follows: (a) A fine not exceeding $50.00 for a first violation; (b) A fine not exceeding $100.00 for a second violation within a one year period; (c) A fine not exceeding $200.00 for each additional violation within a one year period. Section 3. Unlawful Noises It is unlawful for any person to make, continue, or cause to be made or continued any loud, unnecessary and excessive noise which disturbs, offends, in3ures or endangers the peace, quiet, comfort, repose, health, or safety or any neighborhood or person within the limits of the City. Section 4. Exemptions There is exempted from the provisions of this section the use of horns, sirens, or other signalling or warning devices by persons vested with legal authority to use the same and in pursuit of their lawful duties, such as on ambulances, fire, police or other governmental or official equipment There is also exempted, in like manner, such noises as are a natural accompaniment and effect of a lawful business, commercial or industrial enterprise carried on in an area zoned for that purpose except as otherwise provided for herein; however, such noises must be reasonable and not fall within the prohibited noisecategories as hereinafter set forth in Section 6. Section 5 Special Activities. In addition to the exemptions provided for hereinabove, the following activities shall be exempted from the provisions provided for herein - (a) City or school approved activities conducted on public parks, public playgrounds and public or private school grounds including but not limited to athletic and school entertainment events between the 7.00 a.m. and 11.00 p m -1- (b) Outdoor gatherings, dances, shows, and sporting and entertainment events, provided that said events and conducted pursuant to the approval of a Temporary Use Permits issued by the City (c) Noises produced by mechanical devices, apparatus or equipment used, related to, or connected with emergency machinery, vehicle, work or warning alarm or bell, provided the sounding of any bell, or alarm on any building or motor vehicle shall terminate its operation within thirty minutes in any hour of its being activated (d) Noise sources associated with or vibration created by construction, repair or remodeling or grading of any real property or during authorized seismic surveys, provided said activities do not take place between the hours of 8:00 p m and 7-00 a.m. on weekdays, including Saturday, or at anytime on Sunday or a National Holiday (e) All devices, apparatus or equipment associated with agriculture operations provided as follows: (1) Operations do not take place between 8:00 p.m. and 7.00 a.m. (2) Such operations and equipment are utilized for protection or salvage of agricultural crops during periods of potential or actual frost damage or other adverse weather conditions. (3) Such operations and equipment are as- sociated with agricultural pest control through pesticide application provided the application is made in accordance with permits issued or regulations enforced by the California Department of Agriculture. - (f) Noise sources associated with the maintenance of real property provided said activities take place between the hours of 8.00 a.m. and 8.00 p.m. on any day except Sunday or between the hours of 9.00 a.m. and 8.00 p.m. on Sunday Section 6. Prohibited Noise The following noises are prohibited and are declared to be nuisances: (a) Peddlers Use of Loud Noise to Advertise Goods No peddler or mobile vendor or any person in their behalf shall shout, cry out, or use any device or instrument to make sounds for the purpose of advertising in such a manner as to create a noise disturbance (b) Animal Noises No person owning or having the charge, care, custody, or control of any dog, or other animal or fowl shall allow or permit the same to howl, bark, yelp or make other noises, in such a manner as to create a noise disturbance. (c) Loud and Boisterous Yelling, Shouting, Whistling or Singing. No person shall yell, shout, whistle or sing in a loud and boisterous manner on the public streets so as to disturb the quiet, comfort or repose of persons in any office, dwelling, hotel or other type of residence, or neighborhood -2- i (d) Radios, Television Sets, Musical Instruments, Phonographs and Similar Devices. No person shall use, operate or permit to be played, used or operated any radio receiving set, television set, musical instrument, phonograph or other machine or device for producing or reproducing sound in such a manner as to disturb the peace, quiet or comfort of neighboring persons, or an any time with louder volume than is necessary for the convenient hearing of the person or persons who are in the room, vehicle or other enclosure in which such machine or device is operated, and who are voluntary listeners thereto; the operation of any such set, instrument, phonograph, machine or device between the hours of 10:00 p m. and 7:00 a m in such a manner as to be plainly audible at a distance of fifty feet from the building, structure or vehicle in which it is located shall be prima facie evidence of a violation of this Section. (e) The Sounding of Whistles, Horns, Bells or Other Such Devices. No person shall make or cause to be made the loud, sudden and unnecessary blowing of whistles, sounding of horns, ringing of bells or use of signaling devices by operators of railroad locomotives, motor trucks and other transportation equipment; the doing of such acts between the hours of 10:00 p m. and 7:00 a.m. in such a manner as to be plainly audible at a distance of fifty feet from locomotives, motor trucks or other transportation -- equipment being operated shall be prima facia evidence of a violation of this Section. (f) Loading or Unloading of Trucks. No person shall create or cause to be created loud and excessive noise in connection with the loading or unloading of motor trucks and other vehicles, so as to disturb the peace and quite of ad3acent residential neighborhoods, between the hours of 10 00 p m and 7.00 a m; the loading or unloading in such manner as to create noises plainly audible at a distance of fifty feet from the trucks or vehicles being unloaded shall be prima facie evidence of a violation of this Section. (g) Operation of Equipment The operation or use between the hours of 10.00 p m. and 7:00 a m of any pile driver, steam shovel, pneumatic hammers, derrick, steam or electric hoist, power driven saw, fork lifts, milling equipment, other tools or apparatus the use of which is attended by laLUd and excessive noise, or the movement of tractors, tractor trucks, or large trucks on property ad3acent to residences is prohibited, the operation of such equipment between the hours of 10.00 p m and 7 00 a m in such a manner as to be plainly audible at a distance of fifty feet from the equipment being operated shall be prima facie evidence of a violation of this Section -3- (h) Automotive Repair Works No person shall do automotive repair, automotive body or fender or other work on metal objects and metal parts between the hours of 10:00 p m. and 7:00 a.m., in or adjacent to any residential district, so as to cause loud and excessive noise which disturbs the peace and quiet of the residential neighborhood; the doing of such activities as are herein prohibited in such a manner as to be plainly audible at a distance of fifty feet from where such prohibited activity is being done shall be prima facie evidence of a violation of this Section. Section 7. Effective Date. This Ordinance shall be in full force and effect at 12:01 a.m. on 31st day after its adoption. Section 8. Posting. The City Clerk shall cause this Ordinance to be posted in three (3) public places, designated for such public purpose by the City Council, within fifteen (15) days after its passage. Section 9. First read Council of said City held and finally adopted and said City Council on the _ ATTEST: at a regular on the day ordered posted day of City Clerk of the City of Grand Terrace and of the City Council thereof. meeting of the City of , 1985, at a regular meeting of . 1986. Mayor of the City of Grand Terrace and of the City Council thereof. I, ILENE DUGHMAN, City Clerk of the City of Grand Terrace do hereby certify that the foregoing Ordinance was adopted at a regular meeting of the City Council of the City of Grand Terrace held of the day of 1986 by the following vote. AYES: NOES: ABSENT: ABSTAIN: Approved as to form: City Attorney City Clerk -5- A DATE: January 17, 19 I I T 12-8.6009 C R A ITEM ( ) COUNCIL ITEM F)9 MEETING DATE: January 23, 1986 AGENDA ITEM NO. SUBJECT Tentative Parcel Map 9666 - Located on the North Side of Van Buren Street approximately 700 ft. west of Michigan Street. FUNDING REQUIRED NO FUNDING REQUIRED XX At their regularly scheduled meeting on January 6, 1986, the Planning Commission approved Tentative Parcel Map 9666, subject to the conditions - of approval included in the Staff Report. Attached for your information is the following: 1. Copy of Tentative Parcel Map 9666. 2. Staff Report for January 6, 1986, Planning Commission Meeting. 3. Copy of Staff & Planning Commission's Conditions of Approval. 4. Copy of approved Planning Commission Minutes. STAFF RECOMMENDS THAT THE CITY COUNCIL: APPROVE THE TENTATIVE TRACT PARCEL MAP 9666, SUBJECT TO THE CONDITIONS OF APPROVAL AS APPROVED BY THE PLANNING COMMISSION. AE/LH m \ \ \ \ \ EXISTIN I �\\\ nCRE�QTIO�IA� YE�U HICLE� STC I o� - pnlq,r ,s Y J \ EXISTING USE RESIDENTIAL gar I 1 .� l I \ EXISTING USE GENERAL BUSINESS �I aplaseQ=i alaJP 04100 IN THE CITY OF GRAND TERRACE THAT PORTION OF LOT 27 SECTION S, T2S,R4W, ACCORDING TO THE MAP OF THE EAST RIVERSIDE LAND COMPANY SUBDIVISION RECORDED IN BOON OF MAPS PAGE 44 Of RECORDS OF THE COUNTY OF SAN SERNARDDIO, STATE OF CALIMM" LEGEND TKY O • L/M.1�I /FYA' N. �1 nv wwc. vv i iw. iw .r.�� w� r �� r� c„�.� .c.w•r �... cn.r VICINITY MAP APPROVED BY PLANNING STAFF REPORT PLANNING COMMISSION PLANNING COMMISSION MEETING DATE: FROM: AGENDA ITEM NO.: SUBJECT: 12-8.5043 12-8.6009 � JANUARY 6, 1986 PLANNING DEPARTMENT IIa Tentative Parcel Map No. 9666 & Site & Architectural Review SA 85-15, Pacific Bell Remote Switching Center APPLICANT: Property Development Pacific Bell Telephone 525 "B" Street, Room 1650 San Diego, CA 92101 OWNER: James Brian Harber Robert Womak Harber 21999 Van Buren Grand Terrace, CA 92324 (714) 825-3616 ARCHITECT: Ward R. Helman, A.I.A. 160 E. Foothill Blvd. Arcadia, CA 91006 (818) 359-9389 a ENGINEER: Noel L. Christensen C.G. Engineering 2647 South Waterman, Suite "E" San Bernardino, CA 92408 (714) 824-2420 LOCATION: North side of Van Buren Street approximately 700 ft. West of Michigan Street. ACREAGE: Parcel 1 = 7.82 Acres Parcel 2 = 0.93 Acres Total = 8.75 Acres AGENDA ITEM NO GV fp,6-- r ZONING: C-2, CPD T 1 GENERAL PLAN LAND USE DESIGNATION: General Commercial EXISTING LAND USE: Vacant Lot. SURROUNDING ZONING: North = C-2, CPD South = M-2 East = C-2, CPD West = C-2, CPD REQUEST: The Pacific Bell Telephone Company has requested approval of Tentative Parcel Map 9666 and Site & Architectural Review SA 85-15, for a Remote Switching Station. ENVIRONMENTAL ANALYSIS: The project site is currently vacant with native grasses. The topography is rela- tively flat with a drainage swale traver- singthe northerly portion of the lot in an east to west direction. There are no native plants on the site, which will be endangered by it's development. Currently, there are storage sheds and horses being boarded on the southerly portion of the site directly abutting Van Buren Street. The surrounding properties include a single story residence to the east, vacant land to the north and west and a single story office building to the south across Van Buren Street. Interstate 215 is west of the property, but is not accessible by Van Buren Street. The area is mainly rural with single family residence, unimproved storage structures, the above mentioned office building and vacant land areas. This project is categorized exempt pursuant to Section 15315 and Section 15303 Class 3 of the 1984 CEQA Guidelines. PROJECT DESCRIPTION: The proposed site for the Pacific Bell Remote Switching Station will be Parcel No. 2 of the Tentative Parcel Map, which is 0.93 acres. The net floor area of the proposed building will be 6,188 square Staff Report Tentative P.M. 9666/SA 85-15 Page 2 -11 feet. On -site parking for the project will include 1 handicapped parking space and 4 parking spaces 9' X 20'. At maximum, the proposed facility will have 2 to 3 maintenance employees. The project will include a combination of block wall and chainlink on the perimeter of the project site with some landscaping and considerable A/C pavement. Personnel associated with the operation will only visit the site one to two times per week, to perform any necessary maintenance of telephone switching equipment. The proposed facility will not generate noise, vibration, electromechanical disturbance, emission of odors, dust, or toxic materials Community benefits for the City will include early access to telephone, enhances services, such as call forwarding, three-way conversations, etc. The building will also be equipped with back-up power, which in the event of a National or natural disaster, would maintain phone service in the area. STAFF ANALYSIS: At their regularly scheduled meeting held on December 16, 1985, the Planning Commission approved Conditional Use Permit 85-13. This C.U.P. allowed Pacific Bell Telephone Co.to construct a remote switch- ing station in a C-2, CPD zoning district subject to approval of a Conditional Use Permit. The applicant has requested that the Planning Commission modify certain Title 18 Zoning Requirements. According to Section 18.27.150 an opaque screening shall be required. 18.27.150 Screening. An opaque screen shall be installed and maintained along all CPD district boundaries, other than streets, where the premises abut areas zoned for residential uses. Except as otherwise provided, it shall have a total height of not less than six feet and no more than eight feet. Where there is a difference in elevation on opposite sides Staff Report Tentative P.M. 9666/SA85-15 Page 3 of the screen, the height shall be measured from the highest elevation. A screen shall consist of one, or any combination, of the following types: 1. Walls. A wall shall consist of concrete stone, brick, tile or similar type of solid masonry material a minimum of six inches thick. 2. Berms. A berm shall be not more than twenty feet in width at the base. It shall be constructed of earthern material and it shall be landscaped. 3. Planting. Plant materials, when used in a manner so as to provide screening, having a minimum width of two feet, within eighteen months after initial installation. Plant materials shall not be limited to a maximum height. -- r The applicant is proposing to install a 6' high concrete block wall along the east side of the property with a 6 foot wide landscaped area and a 6" curb to separate the landscaping from the vehicular area. The applicant is proposing to install a 6' high chainlink fence on the North and West side of the property without any landscaping. The applicant feels that it would not be necessary to include land- scaping along the fence since there is an open field on the North and West side of the property. As shown on the plot plan the only landscaping will be on the east side of the project area, the remainder of the property will be paved. The applicant is requesting the Planning Commission to modify Conditions of Approval No. 3 for CUP 85-13. The condition states "That the developer shall landscape the perimeter of the Site, including any slopes that may be subject to erosion." The applicant has requested that the North and West side be hydro - seeded for erosion control. The Planning Commission must decide on one of the following alternatives: Staff Report Tentative P.M. 9666/SA 85-15 Page 4 a 1) Deny the request by the Applicant and abide by CUP 85-13, Condition of Approval No. 3. 2) Approve the Applicant's request to modify the landscaping along the North and West side of the project site by allowing only hydroseeding. According to Section 18.60.060 (4) Four parking spaces are required per one thousand square feet of gross floor area. Since there is a net floor area of 6,188 square feet, the applicant would be required to install 25 parking spaces, plus one handicapped parking space. However, the Applicant proposed to install four parking spaces and one (1) handicapped parking. Staff feels this will be sufficient, since most of the facility will be used for equipment and storage with the exception of an office, lounge area and lavatory. The Planning Commission may approve the proposed number of parking spaces according to the following Title 18 Section which states: "18.60.070 Adjustment of gross floor area. The Planning Commission may approve the use of adjusted gross floor area as a basis for the determination of the required parking in those instances where a proposed build— ing design allocates space to uses (such as elevators, foyers and indivisible corridors which do not contribute, as a practical matter, to building occupancy and where, in the opinion of the Planning Commission, the failure to calculate required parking on the adjusted gross floor area would result in an excessive number of parking spaces." Staff recommends that the Planning Commission approve the use of adjusted gross floor area as a basis for the determination of the required parking. FINDINGS AND RECOMMENDATIONS: STAFF RECOMMENDS THAT THE PLANNING Staff Report Tentative P.M. 9666/SA 85-15 Page 5 COMMISSION MAKE THE FOLLOWING FINDINGS AND RECOMMENDATIONS: SITE AND ARCHITECTURAL 85-15 1) This project meets or exceeds the criteria established in Title 18; and 2) There have been attached any other conditions necessary to prevent (1) detrimental to the health, morals, safety, comfort or the general welfare of the persons residing or working within the neighborhood of the proposed development or within the city, or (2) injury to the property or improvements within the neighborhood or within the City; and 3) The proposed development will be consistent with the latest adopted General Plan; and 4) Conditions necessary to secure the purposes of this section, including guarantees and evidence of compliance with conditions, are made part of the development approval. TENTATIVE PARCEL MAP 9666 Per Section 66474 of the Subdivision Map Act: 1) The proposed map is consistent with applicable general and specific plans. 2) The design or improvements of the proposed parcel map is consistent with applicable general and specific plans. 3) The site is physically suitable for the proposed type of development. 4) The site is physically suitable for the proposed density of the development. 5) The design of the subdivision or the proposed improvements will not cause substantial environmental damage or sub- stantially and avoidably injure fish or wildlife or their habitat. 6) The design of the subdivision or the type of improvements will not cause serious public health problems. 7) The design of the subdivision or the type of improvements Staff Report Tentative P.M. 9666/SA 85-15 Page 6 AE/LH will not conflict with easements, acquired by the public at large, for access through or use of, property within the proposed subdivision. APPROVE SITE AND ARCHITECTURAL PLAN 85-15, INCLUDING THE FINDINGS AS WRITTEN IN THE STAFF REPORT AND THE CONDITIONS RECOMMENDED BY STAFF. RECOMMEND APPROVAL OF TENTATIVE PARCEL MAP NO. 9666 TO CITY COUNCIL, INCLUDING THE FINDINGS AS WRITTEN IN THE STAFF REPORT AND SUBJECT TO THE CONDITIONS RECOMMENDED BY STAFF. Staff Report Tentative P.M. 9666/SA 85-15 Page 7 12-8.5043 ' REVISED CONDITIONS OF APPROVAL SITE & ARCHITECTURAL SA 85-15 1 If the above -referenced SA 85-15 application is approved, applicant and/or property owners shall comply with all applicable City Ordinances and Resolutions. 2 Approval of this Site approval SA 85-15 shall expire, if not used, one year from date of approval unless application is made prior to expiration for an extension not exceeding one year I 3. All utilities shall be underground. 4. All improvements shall be installed to the satisfaction of the City Engineer. 5. Per Title 18, Section 18.27.110 all lighting in the CPD District, exterior and interior shall be designed and located so as to confine direct rays to the premises. 6 Per Title 18, Section 18 27 160 Landscaping consisting of trees, shrubs, vines, ground cover, or any combination thereof shall be installed and maintained subject to the following standards a. Separation Any landscaped area shall be separated from an adjacent vehicular area by a wall or curb at least six inches higher than the adjacent vehicular area. b. Watering. Permanent watering facilities shall be provided for all landscaped areas C. Signs Parking lot signing shall be subject to site development approval d Maintenance. Required landscaping shall be maintained in a neat, clean and healthy condition. This shall include proper pruning, mowing of lawns, weeding, removal of litter, fertilizing, replacement of plants when necessary, and the regular watering of all plantings e. Complete landscape and irrigation plan shall be approved before issuance of building permits 7 Per Title 18, Section 18 27 130 All storage of cartons, containers and trash in the CPD District shall be shielded from view within an area enclosed by a wall not less than six (6) feet in height 8 Per Title 18, Section 18.48.070 (B) (5) Off -Street parking shall be delineated as to location, number of spaces and dimensions of parking area, internal circulation patter and wheel stops 9. Per Planning Commission Motion # 86-04, (5) Parking spaces are necessary and Staff will make determination on whether one space shall be a handicapped space REVISED f CONDITIONS OF APPROVAL Site & Architectural Review 85-15 12-8 5043 Page 2 10 Per Planning Commission Motion # 86-05, A six (6) foot block wall shall be constructed on the east and southeasterly portion of the property and a six (6) foot chain link fence shall be on the north and west boundaries 11. Applicant/Owner shall provide adequate landscaped screening along the chain link perimeter of the property per Planning commission Motion No. 86-07. ACCEPTANCE OF CONDITIONS I am the owner of the property described above I am aware of and accept all of the conditions set forth herein. It is further understood that all of the aforementioned conditions which require installation of improvements shall be completed in a manner satisfactory to the Planning Department of the City of Grand Terrace and shall not be deemed complete until approved and accepted as said by Department. SIGNATURE DATE 12-8.6009 REVISED CONDITIONS OF APPROVAL TENTATIVE PARCEL MAP 9666 1. If the above referenced application is approved, applicant and/or property owners shall comply with the standard development requirements of the City 2 Prepare final map in accordance with the provisions of the Subdivision Map Act and submit to the City Engineer for review 3. Provide the City with a "will serve" letter from Riverside Highland Water Company 4. Prior to recordation of final map, obtain a letter of noninterference from any utility company which may have rights of easement within property boundaries 5. Conform to the requirements of the County Fire Warden. 6. Approval of Tentative Parcel Map 9666 shall expire two (2) years from date of approval unless application is made prior to expiration. Pursuant to the Subdivision Map Act, Subsection (e) of 66452.6, the City may extend the period for a period or periods not to exceed a total of three (3) years. 7. The applicant and/or property owners shall dedicate an additional 11 foot right of way along the frontage of Van Buren Street for Parcels 1 and 2. 8. Curb and gutter, sidewalks and half -width road improvements shall be constructed for Parcel No. 2, or acceptable financial agreement with the ity be made for a bond until Parcel No. 2 developes 9. The existing right of way shall be cleared of all existing structures and fences, prior to recordation of the Final Map. 10. The building shall be built on an elevated pad sub]ect to City Engineer's approval ACCEPTANCE OF CONDITIONS I am the owner of the property described above I am aware of and accept all of the conditions set forth herein It is further understood that all of the aforementioned conditions which require installation of improvements shall be completed in a manner satisfactory to the City Engineer's office of the City of Grand Terrace and shall not be deemed complete until approved and accepted as said by Department SIGNATURE DATE VICINITY MAP JAN 2 3 1986 APPR�.,D - PLANNING COMMISSION mcr-TING 1/20/86 COUNCIL AGEN156AE- al X, �- C 12-8.1048 GRAND TERRACE PLANNING COMMISSION MINUTES OF REGULAR MEETING JANUARY 6, 1986 The adjourned regular meeting of the Grand Terrace Planning Commission was called to order at the Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, CA 92324 on January 6, 1986 at 7:00 p.m. by Chairman Caouette. PRESENT: Norman Caouette, Chairman Jerry Hawkinson, Vice -Chairman Gerald Cole, Commissioner Vern Andress, Commissioner Ray Munson, Commissioner Sandy Collins, Commissioner , John McDowell, Commissioner Alex Estrada, Planning Director Ivan Hopkins, City Attorney Lynn Halligan, Planning Secretary PLEDGE OF ALLEGIENCE: Led by Commissioner Munson. I. MINUTES A. Minutes of December 16, 1985 PCM 86-01 Motion by Commissioner Munson and seconded by Vice -Chairman Hawkinson and passed by a 7-0 vote to approve the minutes of December 16, 1985, as submitted. II. PUBLIC HEARINGS IIa. Tentative Parcel Map 9666 and Site & Architectural Review SA 85-15. Chairman Caouette moved to Item IIA, Tentative Parcel Map 9666 and Site & Architectural Review 85-15, and asked Staff to make the presentation. Mr. Alex Estrada, Planning Director, presented the Staff Report. AGENDA iTEivi NO fi P C NIEE i ING DATE ! --Zo $3 1 "Mr. Estrada indicated that the Planning Commission had two items j _ to approve in regards to the Pacific Bell Remote Telephone Switching Station. One of them is Tentative Parcel Map 9666 and Site and Architectural Review 85-15. The applicant Pacific Bell was approved for a Conditional Use Permit, in order to construct this remote switching station within a C-2, CPD District. There are a few items under Staff Analysis, Page 3, -that the applicant would like to have modified and I would like the Commission to take those items individually under separate 'motion - to either approve or deny the Number 1 modification of the landscaping and number 2, hopefully, approve the parking r' L. _,requirement as specified in our Title 18 Ordinance. Once that - is accomplished, the Commission could go ahead and approve the Site and Architectural Review plans and the Parcel Map under ,,two separate motions. {_ Chairman Caouette - The request indicates that they would like a N variance from the requirement for a block wall around the s ;entire property"' As I understand it at this point, they are -asking z to have a block wall on some portion of the property and ,,chain'link'fence`on `tlie"remainder`is that co=iect? - `_ Mr. Estrada, Planning Director - Yes, as your recall, one of the original conditions of approval for the Conditional Use Permit - was that the applicant install or plant landscaping around the, perimeter of the project area. The applicant is requesting that it be modified to not include landscaping on the north and west 17 �j side of the project area. But, only include landscaping around r the western portion of the project area with the block wall. N However, meeting with the architect last week, he is thinking of r`F4t requesting the a Planning Commission' to waive the' wall in - favor of the chain link for the whole project. When I say chain K link fence, I mean chain link for the western portion that would still have the landscaping, but chain link that would be on the north and west portion without any landscaping except for the - hydroseeding. At this teem, I would like the architect to make his presentation on this and explain to you what they are asking for as far as the waiver of modifications of that condition. _ John Starner, C.G. Engineering - We are representing Pacific Bell on this issue. With reference to the Planning Director's comments, we do propose to use the block wall on this site. And the block wall would be along the resident's property which ,would be along the drive entrance and the east side. There would be a 6' wide buffer landscaped area on that drive. We propose to turn the block wall and go easterly along this south boundary on the site and carry the 6' landscaping strip along that area. Over to the east boundary of the project and run northerly to the north property line at this point. Along this region, we would have a 10' wide strip of landscaping. Now, the chain link fence is proposed to run from this termination of the block wall around the north side of the site and then along the west boundary P.C. Meeting Minutes 1-6-86 Page 2 J out towards the street, to a point where they could have security for their locked gate. The proposal for the landscaping, as`I ` " outlined, is for the 6' wide strip and 10' wide strip, then we are proposing to hydroseed all the slopes that would exist as a result of grading the site. We think this will allow the blending of the slopes back into the natural grasses and give it a natural approach. The slopes are proposed to be relatively flat, so there won't be sharp and angular finish configuration of the site. With respect to the parking that was mentioned, _ there is a requirement that a handicapped parking space be provided. Mr. Ward Helman, the Architect, has indicated that there are no laws that truly require that they establish a handicapped parking for that site. Chairman Caouette - I note on the Site Plan that we have for the - Parcel Map indicates that there is fill that is to extend onto " ,the adjacent property and I was curious as to the necessity for ` that? John Starner - We propose to handle the drainage by constructing ` "the fill and raising the pad of the building. This would make'the building `flood free,' -for one -'thing,' -the other, would SJ allow us to accommodate future development of this site. _ With respect to how the grading would be handled, we would ask ` for a letter of permission to grade onto the adjacent site and " then for Parcel 1, we would also get a letter of permission r from the owner, Mr. Harber, for that grading. We would propose no grading easements or grading slope easements of any type, just a letter of permission. _ 'Commissioner Collins - Mr. Starner,'I realize that you are trying - " '-'rAo comply with the codes, but do you find it quite logically that we have 6' block wall behind which we'hide the landscaping and - f don't put any where you can see through chain link fences. John Starner -It was Pacific Bells' decision to go with block wall for several reasons. t Commissioner Munson - You use the term hydroseed, what type of seeding? John Starner - There are specifications for hydroseeding that would put native grasses back on the slopes. Hydroseeding, if you are familiar with that, is just simply a method by which they hydraulically shoot the slopes with the material that will enhance growth or grasses on natural terrain. Chairman Caouette - Relative to the issue of landscaping and the block wall, have you given consideration to putting some actual screening landscaping along the area that is proposed for the chain link fence? P.C. Meeting Minutes 1-6-86 Page 3 John Starner - No, we did not, the future use of that property> to the west of that site is unknown at this time. We think that under a commercial site like this that it could be a parking area,` - it could be buildings built adjacent to this site. We don't know_ what is going to happen there. We think the proposal that we ' have is quite satisfactory for the area. s4�: Chairman Caouette - Being no further questions of the applicant,' -- he opened the public hearing. Anyone who would like to address the Commission in favor of this project, please state your . r name and address for the record. G. Swertgeger, 12438 Michigan Street. I live 155 feet adjacent" -;' to this project on the east side of the property where the wall would be. I am in favor of the wall. The landscaping does not` "r make much difference to me. r, W B. Hillman 21996 Van Buren - I have no objections to the project and I am in favor of a block wall. ut y Chairman Caouette - Asked if there was anyone who wanted tog', =:, speak in favor of the project or speak against this project. Being no one, he closed the public hearing. He noted that the applicant wished to discuss the conditions. _ F John Starner - We have reviewed the conditions of approval as'.t-;` prepared by staff. We are in agreement with all the conditions. - with exception of Item 8 for the Tentative Map. Item 8 presently ,�: states curb and gutter, sidewalks and 1/2 width road improvement shall be construction for Parcel 2. Parcel 2 is a flag 36' along Van Buren. What we would request that the Commission'r~�� approve is a modification of that condition to read something'__, ; _,, like this: curb and gutter, sidewalks and 1/2 width road improvement shall be constructed for Parcel 2 or an acceptable financial arrangement with the City to allow deferring until the adjacent lot is developed. I think part of our justification r for that is of course related to the very short strip that would be required. Secondly, I believe the project of the residences Mr. and Mrs. Hellmans' property, there exists some type of financial security for curb and gutter for that. Should the Hellman's go ahead and develope Parcel 1, which is larger than the parent parcel, it would seem appropriate to make curb and gutter all at one time. Condition for Site and Architectural 85-15, Item A. Off-street parking shall be delineated, there is no statement for handicapped on the conditions of approval of the site and architectural. Chairman Caouette - If consideration were given to conditions of approval Item 8, would you put in some interim curb or something. John Starner - Yes. We proposed some type of a driveway. P.C. Meeting Minutes 1-6-86 Page 4 i +}' r Chairman Caouette - Asked Staff what would seem a reasonable ` approach? _ T Planning Director Estrada - Mr. Chairman, Item 8 as far as the acceptable financial agreements are concerned, we would have no problem. A bond could be posted for the off -site improvements. h y As far as the handicapped requirements, I would like to do some research on that, but I would like to have the Commission approve the number of spaces with a condition, that if in fact handicapped parking is not required then they do not have to indicate handicapped parking in their parking area. But, I rF would still like to check that out. As I mentioned to the Architect, I've never heard of that law, but I would like tol' discuss it with the City Attorney before deleting that requirement. I know it's not specified on the conditions of approval for the Tentative Tract Map, it states that the y 4 above referenced application of approved applicant and/or y property owner shall comply with the standard development"' p requirements of the City. And definitely, this would fall - t w; under that requirement. As far as the other issues or concerns, in reviewing the opaque screening, keep in mind that at this time there is no development on the north or east side of the ` project area. However, you must keep in mind that the area is a C-2 CPD District area and if in sometime in the future that area is developed I would think that the Commission would like to have that screened with some kind of landscaped area. Of course;' that is not my decision to make because I don't have the power to ' waive those requirements. But, the Commission does have that_rtyY privilege to do so, and I think the Commission should take that,, _ as a separate motion for that issue alone. t- Commissioner Hawkinson - Mr. Estrada, you obviously feel strongly about landscaping and chain link fence. Mr. Estrada - If it was a C-2 district that would be a different issue, but it is a C-2 CPD District, prime commercial and the applicant did have to apply for a conditional use permit just to develope in that area. These are just some of the requirements under the C-2 CPD District development requirements. I think some kind of landscaping along with the chain link on the north and west portions of the project area would be in compliance with the zoning requirements of that area. Chairman Caouette opened Public Hearing for further testimony. Mr. Barney Barger, 11668 Bernardo Way- Suggested planting 20 to 30 gallon trees inside the wall area. Chairman Caouette - Decided to take up the Parcel Map and Site and Architectual Review plans as seperate items. In reference P.C. Meeting Minutes 1-6-86 Page 5 a f to Tentative Parcel Map 9666, the applicant has requested as modification to Conditions of Approval No. 8. The following motion was then made by Commissioner Collins. PCM 86-02 =s'Vr Motion by Commissioner Collins and ` r L seconded by Vice -Chairman Hawkinson and � - Y _ r passed by a 7-0 vote to modifyf�- - Conditions of Approval No. 8 for r Tentative Parcel Map 9666. Condition",".:fK°� q ` " - r» of Approval shall now read "Curb and �" ` --° gutter, sidewalk and half -width road s of » { - - improvements shall be constructed for>=, Parcel No. 2 or acceptable financial { r agreement with the City shall be made;`=r for a bond until Parcel #2 developes:"vzj` " PCM 86-03 J� , ; Motion by Commissioner Cole and r .�,o T;,�,7 seconded by Commissioner Munson passed by a 7-0 vote to recommend a ` n� pp approval of Tentative Parcel Map 9666, to City Council, including the.: `J — "' rMtzS�ni�ie findings as written in the Staff Report- = zl� ' �- and subject to the conditions recommended , W`t by Staff and revised Condition No. •• � rt � -3��mof gy' _ .. - PCM 86-04 Motion by Chairman Caouette and seconded} { .`r `.,,, ,- - < - by Vice -Chairman Hawkinson and passed,bp a 7-0 vote to determine that 5 parking ,J�r >; - spaces would be necessary for SA 85-15-,!�� , and allow Staff to make the determination'-� �..f on whether one space should be a handi;,� capped space. PCM 86-05 Motion by Commissioner Collins and seconded by Commissioner McDowell and n ` passed by a 7-0 vote to approve a six (6') foot block wall on the east and rv� ` southeasterly portion of the property and a six (6') foot chain link fence on the north and west boundaries. J` Mr. Ward Helman, the Architect for Pacific Bell, made a brief presentation to the Planning Commission. _ After some discussion on the landscaping issue, Commissioner m McDowell made the following motion. PCM 86-06 Motion by Commissioner McDowell and seconded by Vice -Chairman Hawkinson and passed by a 6-1 vote to deny the _ request by the applicant to waive �- the landscaping requirement and abide y' P.C. Meeting Minutes ` 1-6-86 Page 6 , L ,t F y r � Y F .aK .4 •�20-i9 S ... } W �P �u w by Condition of Approval No. 3 for ,;.� c, {r Y Y CUP 85-13, which states "That the developer shall landscape the perimeterw:;T:'; of the Site, including any slopes that -,-- may be subject to erosion." Commissioner Collins voted against the ` motion. i1 PCM 80-07 Motion by Vice -Chairman Hawkinson and seconded by Commissioner McDowell and k passed by a 6-1 vote to have the x` 9 applicant provide adequate landscaped 5 screening along the chain link perimeter ,S a - of the property. - Commissioner Collins voted against the -=`r, - aF, motion. Chairman Caouette entertained a motion for action on the pioject. sY3 ....� r.- � ' fti V".�'—y ^ ti ^xa= PCM 86-08 k r� may_ Motion by Commissioner Collins and , ° r--Y seconded by Commissioner Munson and ~ approved by a 7-0 vote to approve - a{ Site and Architectural Plan 85-15, including the findings as written in, _Syr`_ ~ the Staff Report and the Conditions ~ recommended by Staff and the Planning: -`- Commission. s� IIb. Revised Tentative Parcel Map 9448. The applicant is Mr: " and Mrs. David Pearson. F Chairman Caouette asked staff to make the presentation. Mr. Estrada - Mr. Chairman, we have here an application fora ' r revised Parcel Map 9448. Basically the applicant had originally', submitted the parcel map for approval back in September 16, 1985. However, before the Tentative Tract Map was recorded the applicant wished to revise or amend the Tentative Tract Map to reflect what you had on the staff report. The only change is basically in Parcel No. 1, which is the Pearson property to be separated from Parcel No. 2. As originally proposed, Parcel 2 not only included the parcel that you see there now, but the remainder of the Mt. Vernon Villas project area, which was going to be the entire Parcel #2. Staff feels that subject to conditions of approval, the Planning Commission can go ahead and approve this Tentative Parcel Map. Mr. Estrada indicated that Mr. Robert Berndt, representing the applicant, was available to answer any questions. Mr. Robert Berndt, L.A. Wainscott and Associates, indicated he P.C. Meeting Minutes 1-6-86 Page 7 r .t - 4jr ✓r would answer any questions the Planning Commission would have on the project. ^ Chairman Caouette - I don't understand the reasoning for the _ revised Parcel Map. ti ry; h Mr. Berndt - Each one of those parcels has it's own trust deed on it at the moment. To combine all those parcels into one map prior to the developer's obtaining a construction loan, you have to y- _t- decide who gets what if there is a default on the loan. So, at this time, the Pearsons', who have been involved in this land '--�`-. split basically for about a year now, would like to finalize their lot split, so they can go on with their life. And so, the ` parcels that we are trying to include here is just their v ownership. After this is split, the yellow, I think it's yellow `on everybody's copy, could be purchased by this development':''"'' along with the other parcels they own. And then, the individual c- lines would be el-im-inated and become one large parcel at that „ time • 4., Chairman Caouette - So if I understand you correctly, the puipose - } of this is to establish a legal parcel necesary to obtain a loan. This is temporary until the loan is finalized. ,";-,` Mr. Berndt - Yes, that's correct, as soon as the construction loan j is bought for the entire project, then the individual lines will i be el-minated, except Parcel 1, which will remain with the"-,-,"z, Pearson's. But, all the property to be developed will become one parcel. n` r Y ?^La �bs c�^{�Cl •skf (Y u.z Y a_ Vice -Chairman Hawkinson - On the parcel there was a 20 ft:" easement, this easement is a safety valve given to the City that { this property would have exits to City Streets. Mr. Berndt - This easement is a safety valve given to the City, _ in the event that the development did not take place, to guarantee the City that the property would have access to it, but will most likely be el-im-inated when the parcels are merged together. Commissioner Collins - Mr. Berndt, who is the owner of the parcel right now? Mr. Berndt - Parcel 1 and 2 are both owned by the Pearson at the moment. They have found that in their retirement that they don't need quite that much land. Commissioner McDowell - As I understand it, Parcel 1 will remain under their ownership after all this is done. Mr. Berndt - Yes that's correct. P.C. Meeting Minutes 1-6-86 Page 8 Chairman Caouette - Is there another alternative to provide access to Parcel #2. Mr. Berndt - We discussed this with the City Engineer, we both felt that this was acceptable to the City at this time, as a - stop gap measure to guarantee access. McMillin who owns the property immediately above, has already agreed to give easement s _ to the Pearson's. The Pearson's will own both parcels until such time as this map is recorded. On Item #8 of conditions of approval, we want to make clear that McMillin will be dedicating an easement to the Pearson project, therefore - they cannot dedicate an easement on property they don't own. - They would also like to have curb and gutter, sidewalks anda,;4`y capital improvements on their property and they will post their` - bonds for it, so it can start along with Mt. Vernon Villas and '- be built at one time. We dust wanted to make sure that the r Commission had no problems with the bonds. Also, on Conditions,:f of Approval #9, we want to let the Commission know that McMillin ;,''-; — v ` will be posting that bond for construction along with theest"� w - of Mt. Vernon Villas. ..-ney ... n� L -F ti y s w City AttorHopkins - I think that you need to spot in a qualifier statement "acceptable to the city" that there be a 44W bond. Commissioner Munson - I have one question, what would happen' _ if we were to refuse to grant the split. - - Mr. Berndt - Well, I guess it would have an impact on the'abilit " v to complete the project, because part of the improvement is to incorporate Parcel #2 of this lot split.}- . Commissioner Collins - If I may comment Mr. Chairman, I just - need to say a few words, it's absolutely amazing to me that we've ' got a Specific Plan, we've got a Site and Architectural review through the Planning Commission, we've had City Council approvals and appeals and this is the first time that we realize that the guy has got 252 units and didn't even own part of the property. They can't do things on property you don't own, it's absolutely - amazing to me that something like this could go right through. Mr. Berndt - I believe that the McMillin Co. has had an option on this property during the entire time the project has been under consideration by the Commission. I believe that quite a few projects come through the City where people are getting parcels approved prior to putting down the money purchase the property. I don't think everybody owns the property before they come in and get finalization. If you will remember the original map that came through it noted McMillin Development and the Pearsons' as owners of the property. They were doing it jointly which took in all the owners of the property. P.C. Meeting Minutes 1-6-86 Page 9 A t Mr. Jerold Walsh - Mr. Chairman and Members of the Commission,Yµn �,a: 3 I am the attorney that has been working with McMillin Development on this project. I wanted to respond also to the question ofz`'n what would happen if this was not approved. What we want to do is close escrow with the Pearsons so they can get paid for,the ''` property, but the problem is that otherwise we have to wait for- ' the close of escrow. Commissioner Munson - Are we doing this as a favor to then` , Pearsons' and McMillin. _ ""3 Mr. Jerold Walsh- No sir, I don't think it's being done as -a =_- favor. I think it's a better way of doing it, I think the Pearsons' are entitled to subdivide their land. My responsibi- lity to that project as it's conceived is tied to the assembly ''� land map. And, the assembly land map is consistent with every- thing we are talking about. It picks up Parcel #2 and the-:`y easement disappears at that time by merger, at the time that assembly map is recorded. So, I don't think what we are doings-::��r - is inconsistent with that, we are saying that at the time that'='r,-'�-, the land is assembled and the project can be built, that it�;r� can be exactly as presented to the City. It's dust that mechanically because of the trust deeds on the other parcels,-~ we can't go forward that way, we can't close escrow and finish`, - the acquisition of the land. In going this way, there is just no argument at all we are 1r _- ' gum , perfectly in agreement that the , curb and gutter and street improvements in front of Parcel should be part of this map and McMillin is willing to bond .. for that. So, in a sense, I suppose that avoids what could have been an argument in going the other direction. Thereksrn��:d ,w is no agrument on that and I think it is compatible with-f' ^r J the project as it's being proposed to the City. �r ti 2 r Chairman Caouette - Opened the public hearing and asked if - there was anyone who wished to speak in favor of the proposed revised Tentative Map. a Barney Karger, 11668 Bernardo Way - The Pearsons' are not asking for a favor, they are asking for their legal rights. I 1 cannot find any fault whatsoever with the lot split or with the lot alignment or anything else that they are doing. y ` Chairman Caouette - Being no one else to speak in favor of s or against the project, Chairman Caouette closed the public hearing and returned to the Commission for discussion. Mr. Hopkins, my problem it's one of the findings as I stated previously was that the proposed map was consistent and applicable to the General and Specific Plan. And, of course, the easement goes over I believe it's three (3) of the previously approved apartment buildings as part of the Specific Plan, that I felt was a contradiction in the findings. Do you concur with that? P.C. Meeting Minutes 1-6-86 Page 10 1 , Mr. Hopkins, City Attorney - I concur with what you indicate and I also concur with Mr. Walsh's comments regarding them. - Although they appear at first to be somewhat inconsistent, the granting of the access easement over that portion of the previously approved specific plan would certainly be inconsis-` F tent with that specific plan. However, until such time as the land is assembled, that specific plan could not be put together in any event. At the time as the land is assembled, u v the doctrine of merger would automatically apply and the access Y easement would disappear by law. Once the property under the same ownership can merge would in fact occur as Mr. Walsh indicated to you.'`- ' - Chairman Caouette- Thank you. Are there any other questions of staff or comments? There was some reference made to Condition #8, I believe we indicated that they preferred Condition to read , - something to the order that "The applicant and/or property shall -� obtain an access easement acceptable to the City as part of ry" �°4k= - the final map." At this point I would like to make that ,afyr motion. r_ J - t,`lr4s l s.,c"kS �,.,a..�c ,l,a'rP .a'» :� -t ,.. a.� a ",^., 5's?`:„-�r--0,v=irK_. .a-•` _ >' a - _ r .. _ .»a-,..{t,+ «.,c yr ti. 'S'.,S rr After some clarification on the access easement, the Planning ss - Commission made the following motion: - -J PCM 86-09 Motion by Chairman Caouette and }{`' - seconded by Vice -Chairman Hawkinson r - and passed by a 7-0 vote to amend ` Condition of Approval No. 8 to read as follows: "The applicant and/or ;'4ri^�n;;r`x,' r owner shall obtain an access easement:} acceptable to the City as part of -the I z� 4 final map.n - PCM 86-10 Motion by Commissioner McDowell and ¢t` seconded by Vice -Chairman Hawkinson and passed by a 7-0 vote to amend Condition ' of Approval No. 9 to read as follows: - "The curb and gutter, sidewalks and half -width road improvements shall be constructed for Parcel No. 1 or post a bond acceptable to the City, for their construction." PCM 86-11 Motion by Vice -Chairman Hawkinson and seconded by Commissioner McDowell and approved by a 6-1 vote, to recommend approval of Tentative Parcel Map No. 9448 to City Council, including the findings as written in the Staff Report and subject to the conditions recommended by Staff and the Planning Commission. P.C. Meeting Minutes 1-6-86 Page 11 r r,. o If Commissioner Munson voted against the A2 motion. Chairman Caouette asked if the Commissioners had any other items they wanted to bring up prior to adjournment. Vice -Chairman Hawkinson - One question, is the 25th of January still all go? Mr. Hopkins - Yes sir, at 8:00 a.m. in the morning, the matter will be devoted to financing and we will probably not go far into the afternoon, the City Council and the Economic Development Committee will also be a part of that. Mr. Estrada - Once the Agenda is finalized, the Planning Commission, City Council and Economic Development Committee will get a copy of the agenda. Chairman Caouette adjourned the Planning Commission meeting at 8:45 p.m. to the next regularly scheduled meeting at 7:00 p.m. on January 20, 1986. Respectfully submitted: V4-4 ALE% F$TRADA, PLANNING DIRECTOR t } 5 7 APPROVED: ,M r 4 /S/Norman Caouette NORMAN CAOUETTE Planning Chairman P.C. Meeting Minutes 1-6-86 Page 12 _ DATE: January 17, 1986 12-8. 6007 C R A ITEM ( ) COUNCIL ITEM MEETING DATE: January 23, 1986 AGENDA ITEM NO. SUBJECT Tentative Parcel Map 9448 located between Mt. Vernon Ave. and Canal Street, 1,873 ft. north of Barton Road. FUNDING REQUIRED ' NO FUNDING REQUIRED XX At their regularly scheduled meeting on January 6, 1986, the Planning Commission approved Tentative Parcel Map 9448, subject to the conditions of approval included in the staff report. Attached for your information is the following: - 1. Copy of Tentative Parcel Map No. 9448. 2. Staff Report for January 6, 1986, Planning Commission Meeting. 3. Copy of Staff & Planning Commission's Conditions of Approval. 4. Copy of approved Planning Commission Minutes. STAFF RECOMMENDS THAT THE CITY COUNCIL: APPROVE THE TENTATIVE PARCEL MAP 9448, SUBJECT TO THE CONDITIONS OF APPROVAL AS APPROVED BY THE PLANNING COMMISSION. AE/LH 12-8 6007 REVISED CONDITIONS OF APPROVAL TENTATIVE PARCEL MAP 9448 1. If the above referenced application is approved, applicant and/or property owners shall comply with the standard development requirements of the City 2 Prepare final map in accordance with the provisions of the Subdivision Map Act and submit to the City Engineer for review 3 Provide the City with a "will serve" letter from Riverside Highland Water Company 4 Prior to recordation of final map, obtain a letter of noninterference from any utility company which may have rights of easement within property boundaries. 5. Conform to the requirements of the County Fire Warden. 6 Approval of Tentative Parcel Map 9448 shall expire two (2) years from date of approval unless application is made prior to expiration. Pursuant to the Subdivision Map Act, Subsection (e) of 66452 6, the City may extend the period for a period or periods not to exceed a total of three (3) years 7 All utilities shall be underground. 8. The applicant and/or property owners shall obtain an access easement acceptable to the City as part of the final map 9. Curb and gutter, sidewalks and half -width road improvements shall be constructed for Parcel No. 1 or post bond acceptable to the City for their Construction 10 The applicant and/or property owners shall indicate bearings and distances with boundary closures for the Final Map. ACCEPTANCE OF CONDITIONS I am the owner of the property described above I am aware of and accept all of the conditions set forth herein It is further understood that all of the aforementioned conditions which require installation of improvements shall be completed in a manner satisfactory to the City Engineer's office of the City of Grand Terrace and shall not be deemed complete until approved and accepted as said by Department. SIGNATURE DATE 1 2) The design or improvements of the proposed parcel map is consistent with applicable general and specific plans. 3) The site is physically suitable for the proposed type of development. 4) The site is physically suitable for the proposed density of the development. 5) The design of the subdivision or the proposed improvements will not cause substantial environmental damage or substantially and avoidably injure fish or wildlife or their habitat. 6) The design of the subdivision or the type of improve— ments will not cause serious public health problems. 7) The design of the subdivision or the type of improvements will not conflict with easements, acquired by the public at large, for access through or use of, property within the proposed subdivision. RECOMMEND APPROVAL OF TENTATIVE PARCEL MAP NO. 9448 TO CITY COUNCIL, INCLUDING THE FINDINGS AS WRITTEN IN THE STAFF REPORT AND SUBJECT TO THE CONDITIONS RECOMMENDED BY STAFF. AE/lh Staff Report Tentative P.M. 9448 Page 3 tion begins on the apartments. REQUEST: The applicant is requesting approval of Revised Tentative Parcel Map 9448, for the purpose of splitting Parcel 1 from the remainder of the site. Mr. and Mrs. Pearson are selling a portion of their property to McMillin Development Inc., and wish to create a separate lot for their continued use. Eventually, McMillin Development will merge the remaining parcels within it's project area. ENVIRONMENTAL CONSIDERATION: This Tentative Parcel Map is Categori- cally exempt pursuant to Section 15315 Class 15 of the CEQA Guidelines. _ The approval of Parcel Map 9448 does not authorize any grading, construction or demolition on either Parcel 1 or Parcel 2. STAFF ANALYSIS: Revised Tentative Parcel Map 9448 will create a landlocked parcel, if the property owner to the North refuses to grant an easement as shown on the map. If the easement is dedicated, three of the previously approved apartments build- ings will have to be relocated to another area. The original Tentative Parcel Map, approved by the Planning Commission on September 16, 1985, split parcel one from the total site approved for Mr. Al Trevino's apartment complex and there was no problem with the possibility of creating a landlocked parcel. STAFF RECOMMENDS THAT THE PLANNING COMMISSION MAKE THE FOLLOWING FINDINGS AND RECOMMENDATIONS: TENTATIVE PARCEL MAP NO. 9448 Per Section 66474 of the Subdivision Map Act: 1) The proposed map is consistent with applicable general and specific plans. Staff Report Tentative P.M. 9448 Page 2 r PLANNING COMMISSION STAFF REPORT 12-8.6007 PLANNING COMMISSION MEETING DATE: JANUARY 6, 1986 FROM: PLANNING DEPARTMENT AGENDA ITEM NUMBER: IIb SUBJECT: REVISED TENTATIVE PARCEL MAP 9448 OWNER/APPLICANT: Mr. & Mrs. David Pearson c/o Urban Interface Group 1015 Madison Place Laguna Beach, CA 92651 LOCATION: Between Mt. Vernon and Canal Street 1873 Ft. North of Barton Road ASSESSOR'S PARCEL NO.: 275-251-06 & 07 AREA: Total: 3.1 Acres Parcel 1 0.7 Acres Parcel 2 2.4 Acres GENERAL PLAN LAND USE DESIGNATION: Medium Density Residential ZONING: R-3 SURROUNDING ZONING: North = R-3 South = R-3 East = R-1 West = Freeway SUBJECT SITE: The site is part of an area on which the Planning Commission recently approved a Master Plan for development of the Mt. Vernon Villas Parcel 1, at the south- west corner of the site contains the Pearson residence and other structures all of which will remain as a single family lot. The existing buildings on Parcel 2 will be removed when construc- P P/1 7E3>; PNB 7/ 1 / 1 riv000 • � .9l•PEET NOT / / •/ / _ (J i1 J^/ L/ Ev�tT CCI rvl'i I I iJvfAlFrff � r-`�r , rtm ti r �} ZI-1 GUNE;F APPLICANT ay �%A{ /,N�y�LHV/O PFiP7yGW { � ' yo U,OaSVi/N/f.*'fAGd GktX/� „y , y /O/jA/AO/fJN /YA�,E k,�'bi IAGUNA 671-V . e.l�.vl asv nao --- �-- ...•, flSSE�50P 5 / XA' 6EL N_OS _ - �, L_fl NO USc^_ fX/fir/NG .'AV/VG I' � 4tOPO�EO IONUN _ P 7 O_NE iu 7Yf/v ,FD 4,,/ :i G/ Yl'Ei sc�,E,P crf G� s i/O rc.,' iicE 6A3 — SJ C/i / CQv/A C.-S CJ l EPYOv. I -Mc FL p-<L- rCLlY/.= O / O /q.AL Ev,, % V,q /9,��Ef95 rolwz /IC. E95E 9C1 /IG i /✓OYES_ f0 , / (6.PNCv � LLA9 ? JrC �11 Fsfite .7 O =•e 2EV16W MAP # 1 /IV /HE C/rY CF alemv..! relerliLE C R A ITEM ( ) - DATE: 1/21/86 12-08.8010 TA U T COUNCIL ITEH (X) MEETING DATE: January 23, 1986 AGENDA ITEM NO. /"/) SUBJECT Master plan for Barton Road/Michagan Street Corridors FUNDING REQUIRED xx NO FUNDING REQUIRED At the regularly scheduled City Council meeting held on January 9, 1986, the City Council requested that staff combine both the Barton Road and Michigan Street Master Plans as one plan. Also, per City Council's request, staff also revised the following outline for the Master Plan for Barton Road/Michigan Street Corridors. DESCRIPTION TIME -TABLE 1. Gather information and data in relation to Barton Road. 1/27/86 - 2/28/86 2. Meet with individual Council members to gather their input. 3/3/86 - 3/14/86 3. Prepare different alternatives and present to Planning Commission for their review and comments. 4/7/86 4. Prepare first draft of Master Plan and present to City Council for their review. 4/24/86 5. Present final draft of Master Plan to Planning Commission for adoption of Resolution 5/5/86 6. Present final draft of Master Plan to City Council for adoption of Resolution. 5/22/86 Attached is a boundary map showing the Master Plan area. In order to undertake this Master Plan, aerial photos and the topography for this area is required. Estimated cost is $3,700.00. The information from these on -site and off -site aerial photos and topography can eventually be used for the actual engineering for future improvements. Preliminary Engineering to set control for photos and topography as well as 40 STAFF REPORT - CITY COUNCIL 12-08.8010 1/23/86 PAGE 2 necessary preliminary engineering for rough grading, drainage, sewer and street layout is estimated to cost $6,500.00. The Planning function will be included in the current Planning Budget. The following is a budget breakdown of additional funds needed to complete this project: DESCRIPTION AMOUNT 1. Aerial Photos and Mapping $3,700.00 2. Preliminary Engineering $6,500.00 TOTAL $10,200.00 Staff recommends that City Council: 1. APPROVE THE TRANSFER OF $10,200.00 FROM GENERAL FUND BALANCE TO THE PLANNING DEPARTMENT. 2. APPROVE THE ABOVE OUTLINE FOR THE MASTER PLAN FOR BARTON ROAD/MICHIGAN STREET CORRIDOR. JK/dlk DATE: January 20, 1986 -TA ► I oU T 12_8.8009 .� C R A ITEM ( ) COUNCIL ITEM (xj MEETING DATE: January 23, 1986 AGENDA ITEM NO. SUBJECT General Plan Update FUNDING REQUIRED xx NO FUNDING REQUIRED Per City Council's request, staff has revised the following outline for the General Plan Update. PHASE 1 - RESEARCH AND ANALYSIS Task 1.1 Data Collection/Review. Several Workshop sessions with staff, Planning Commission and City Council PHASE 2 - DRAFT GENERAL PLAN Task 2.1 Draft Community Goals 2.2 Land Use Alternatives 2 3 Preliminary Hazards, Natural Resources and Cultural Resources Elements 2 4 Preliminary Community Development Element 2 5 Preliminary Infrastructure Element Including Traffic and Circulation 2.6 Preliminary Housing Element and HAP 2.7 Revise and Update Master Environmental Assessment E.I R. 2 8 Draft General Plan. Several Study Sessions with the Planning Commission and City Council TIME -TABLE 5-23-86 - 7-4-86 7-7-86 - 9-8-86 STAFF REPORT - CITY COUNCIL 1-23-86 12-8 8009 PAGE 2 DESCRIPTION TIME -TABLE PHASE 3 GENERAL PLAN REVIEW, ADOPTION AND PUBLICATION 9-9-86 - 12-1-86 Task 3.1 Public Hearings 3 2 Pre -Print Documents (Including Revisions) 3.3 Final Publication In order to complete this update, Staff anticipates at least 200 hours of Staff time at $35.00/Hr, plus $300 00 for printing. The total budget amount for this project is $7,300.00 STAFF RECOMMENDS THAT CITY COUNCIL 1) APPROVE THE TRANSFER OF $7,300.00 FROM THE GENERAL FUND BALANCE TO THE PLANNING DEPARTMENT. 2) APPROVE THE ABOVE OUTLINE FOR THE GENERAL PLAN UPDATE AE/lh SIAFF REPORT Date � 1/16/86 S; C R A ITEM ( ) COUNCIL ITEM (xx) MEETING DATE: 1/23/86 AGENDA ITEM NO. -B _ SUBJECT: Title 18 Review Ad Hoc Committee Appointment FUNDING IS REQUIRED NO FUNDING IS REQUIRED XX Council conducted informal interview at the January 16 Public Workshop Session. Staff Recommendation APPOINT MEMBER FROM THE PUBLIC TO SERVICE ON THE TITLE 18 REVIEW AD HOC COMMITTEE. T ETA C R A ITEM ( ) COUNCIL ITEM (X) DATE Jan. 15. 1986 ieU T 6401� MEETING DATE Jan. 23, 1986 AGENDA ITEM NO. C SUBJECT ORDINANCE ESTABLISHING A MUNICIPAL SERVICE FOR THE COLLECTION AND DISPOSAL OF REFUSE FUNDING REQUIRED XX NO FUNDING REQUIRED At a Council Meeting on July 25, 1985 a proposal was presented to the City Council for Loma Linda Disposal to have an agreement for collection of refuse Staff was asked to proceed with preparation of the proposed ordinance and agreement Attached is the Ordinance Establishing a Municipal Service for the Collection and Disposal of Refuse and the Refuse Collection and Disposal Agreement prepared by Staff. For your convenience Staff has put a copy of the July 25 Staff Report and a copy of the minute action in the Reading Box for your review. Loma Linda currently provides 95% of the residential and 50% of the commercial refuse pickup in the City. The City has contacted the other refuse haulers of record and notified them of the proposed agreement and invited their public testimony. Government Code requires that there be a five-year phase -out period to these companies to continue operating in the City. These companies would be able to service only those customers on their current records at time of the agreement and would not be able to soliciate new business during this five-year period. Loma Linda Disposal will allow a 15% fee to the City for providing a contract for billing and collection of the disposal charges along with the sewer bills. This would result in approximately $25,000 in revenue yearly to the City and this amount would increase as the other haulers are phased out. The City has the capacity in the current utility billing system to bill for refuse. A temporary person to create the refuse billing file (2,700 accounts) and coordinate the transition of the accounts would be needed for approximately four months. Some costs to modify the billing program would be required, but once up and running it is felt current Staff could handle the additional workload. Attached is a letter from the owner of Loma Linda disposal, Robert Sliepka, and Staff agrees with his outline of the reasons why the City would want to enter into an exclusive agreement. ORDINANCE - COLLECTION AND DISPOSAL OF REFUSE January 15, 1986 Page 2 0 The contract allows rate increases base�on the CPI up to 10% per year without review of the Council. Any increase in excess of that amount would require Council approval. Any rate increase, regardless of the amount, however, is subject to_review of the Council. STAFF RECOMMENDS THAT A. COUNCIL ADOPT FIRST READING OF THE ORDINANCE BY TITLE ONLY. SA bt ATTACHMENTS Note The proposed agreement will be provided for your review prior to the meetinq, however, approval by the Council will be subsequent to adoption of second reading of the ordinance. P E N D I im6 C 0 U N C I L APPR0v-HL ---------------------- ORDINANCE NO AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ESTABLISHING A MUNICIPAL SERVICE FOR THE COLLECTION AND DISPOSAL OF REFUSE CREATED, ACCUMULATED OR PRODUCED WITHIN THE CITY OF GRAND TERRACE THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY ORDAIN AS FOLLOWS - Section 1 Refuse and Garbage Collection by City or Its Agents. All refuse collection service from all places and premises located within the City of Grand Terrace shall be by the City or its --eeeup -- ` n possess�orr ntrol of such r-em-ises within the City of Grand Terrace who provide and pay for the collection of refuse shall ---arse the City s —co flection service. It un awful for any person other than the authorized agent or employees of the City to collect, remove, or dispose of refuse within the City of Grand Terrace; provided, however, that nothing contained herein shall prevent any such person from removing their own refuse or from using garbage disposal devices as permitted by the City of Grand Terrace. Section 2. Power of City Council to Contract for Disposal. The City Council may let contracts for the collection and disposal of refuse herein, and may as a condition for granting such contract require a bond from the contractor in an amount determined by the City Council for the faithful performance of such agreement. In the event the Contractor shall fail or refuse to conform to the conditions of such agreement as provided for herein, the City Council at its option, after public hearing, of which the Contractor shall have thirty (30) days notice in writing, may terminated such agreement and let the contract to another person considered by the City Council to be more capable of carrying out the terms of such agreement. In letting contracts for refuse disposal, the City Council shall not be required to let the same to the lowest bidder, but shall let such contract to the person most suited to comply with the terms, conditions and intent of this chapter. All refuse accumulated within the City shall be collected, conveyed, and disposed of by the City or its agent No other person shall collect, convey over any of the streets or alleys of the City, or dispose of any refuse accumulated within the City. Collectors of such refuse from outside the City shall not be prohibited from hauling such refuse over City streets, provided such collectors comply with provisions of this chapter and other applicable rules and regulations -1- Section 3. Refuse. Refuse shall mean and include all garbage or vegetable, except animal feces or household waste, all combustible or waste which ordinarily is created or accumulated in the operation and maintenance of a household, business or industry, including leaves, cuttings, trimmings from trees, shrubs, and grass. Refuse does not include heavy or bulky articles such as trees, tree limbs, logs, automobile bodies, large motor vehicle parts, building or construction materials, abandoned appliances, earth and waste from building operations, or animal feces. Section 4. Fees for Collection of Refuse. Fees for the collection of refuse shall be those as established by resolution of the City Council. Section 5. Nuisance. The keeping of refuse in containers other than the containers prescribed herein or the keeping upon premises of refuse which is allowed to become offensive and annoying, shall constitute a public nuisance and may be abated in the manner provided by law for the abatement of nuisances. Section 6. Refuse Containers Required. It shall be the duty of every owner, lessee, manager and/or person in possession charge or control of a building on any premises located within the City to provide or cause to be provided and at all times to keep or cause to be kept sufficient and convenient portable refuse containers upon such premises. Section 7. Type and Size of Containers. Each refuse container shall be of sound construction and shall be water -tight and shall have no ragged or sharp edges or any other defect liable to hamper or in3ure the person collecting the contents thereof. Containers shall be made of metal, plastic or otherwise impervious materials, equipped with suitable handles. Containers shall not weigh more than sixty (60) pounds when filled with refuse and shall have a capacity or not more than thirty six (36) gallons. Section 8. Covering Containers. All containers shall have a tight fitting cover. The covers shall not be removed from refuse containers except when necessary to place refuse therein or to remove refuse therefrom; at all other times said cover shall be in place on said container. place bags shall four Section 9 Loose Materials. in a refuse container and shall not weigh not measure more than (4) feet in length. must be more than eighteen All loose materials not securely tied in bundles or thirty (30) pounds each, and (18) inches in diameter or Section 10 Location of Container. Each refuse container shall be kept in or place in such a manner as not to be visible from the public street and so as to be easily accessible to the refuse collector provided that during or for the time fixed for the collection of refuse from said containers they shall be kept or place as follows -2- (a) Near Alley. Where there is an alley other than a blind alley in the rear of such premises, the refuse container shall be placed on the premises, within three (3) feet of the rear property line. (b) On Curb. Where there is no alley other than a blind alley in the rear of the premises, each refuse container shall be placed immediately behind the curb on a public street, in front of the premises. Where no curb exist, containers shall be placed in a position as though a curb did exist. Section 11. Refuse Container in Public Way. No person shall place a refuse container in any street, alley, sidewalk, court or other public way in the City at any time other than the regular time for the collection of refuse. Every person who so placed a container for the purpose of refuse collection shall place the container no earlier than two (2) hours before the collection of sundown prior to the date of collection which ever is longer, and shall remove same no later than 7:00 p.m. of the day of collection or two (2) hours after the container is empty, which ever is later. Section 12. Dumping of Refuse. No person shall deposit or cause or permit to be deposited any refuse upon or in any public street, alley or other public place, or upon any premises in this City except in refuse containers as provided for in this chapter. Section 13. Unusual Accumulations Collection in Certain Places. For collection of unusual accumulations of refuse, or collection of refuse from location not otherwise provided for in this chapter, reasonable collection charges may be charged as shall be agreed upon by the garbage contractor and the customer. Section 14. Interference With Refuse Container It shall be unlawful for any person, other than the owner of the refuse container or any officer, agent, or employee of said owner, or the City or its agents to interfere in any manner with any container or to remove any container from the location where is shall have been placed by the owner thereof Section 15 Improper Substances in Container. No person shall place or permit to be placed in any refuse container any substance or material other than refuse as defined in this chapter. Section 16 Vehicle for Collection. All vehicles used in collecting and transporting refuse shall be provided with metal bodies and shall be so constructed as to be water -tight and to prevent the loss of any contents being collected or transported therein upon the streets, alleys and other public ways within the City -3- Section 17. Collection - Non Single Family. Multi -family residential, commercial and industrial units shall have their refuse collected in the same manner and for such rates as the City Council may adopt for various levels of service. The frequency of collection shall be negotiated individually but shall be collected at least once a week. Section 18 Exemption - Application. Where practical difficulties or results inconsistent with the general purposes of this chapter would result from its strict literal enforcement, the City Council may grant an exemption from certain or all of its provisions, upon such terms and conditions as it deems necessary. A written application for exemption shall be filed with the City Clerk setting forth provisions the applicant seeks to be exempt from and setting forth with specificity the reasons why such an exemption should be granted. Section 19. PENALTIES. IF ANY PERSON SHALL VIOLATE ANY OF THE PROVISIONS OF THE CHAPTER, HE SHALL BE DEEMED GUILTY OF A MISDEMEANOR, AND, UPON CONVICTION THEREOF, SHALL BE PUNISHABLE BY A FINE OF NOT MORE THAN FIVE HUNDRED ($500) DOLLARS OR BY IMPRISONMENT FOR A PERIOD OF NOT MORE THAN SIX (6) MONTHS, OR BY BOTH SUCH FINE AND IMPRISONMENT. SUCH PERSON SHALL BE DEEMED GUILTY OF A SEPARATE OFFENSE FOR EVERY DAY DURING SUCH PORTION WHICH ANY VIOLATION OF THIS CHAPTER IS COMMITTED, CONTINUED, OR PERMITTED BY SUCH PERSON AND SHALL BE PUNISHABLE AS PROVIDED FOR BY THIS CHAPTER. Section 20. Validity. If any section, subsection, sentence, clause or phrase of this chapter is for any reason held to be invalid, such holding or holdings shall not affect the validity of the remaining portions of the chapter. The City Council hereby declares that it would of passed this chapter and each section, subsection, sentence, clause or phrase thereof irrespective of the fact that any one or more sections, subsection, sentences, clauses, phrases be declared invalid. Section 21. Effective Date. This Ordinance shall be in full force and effect at 12.01 a.m. on the 31st day after its adoption. Section 22. Posting. The City Clerk shall cause this Ordinance to be posted in three (3) public places designated for such purpose by the City Council Section 23. First read at a regular meeting of the City Council of said City held on the day of 1986, and finally adopted and ordered posted at a regular meeting of said City Council on the day of . 1986. LOMA L][ND =DISPOSAL, CO., INCO Servcng oLoma oLcrt�a—~l�cuer,tde (.o[fort — !grandl_terrace P O BOX 818, LOMA LINDA CA 92354 . PHONE (714) 825-3402 Yard and Office 10412 Richardson St . Loma Linda CA 4,1 January 7, 198E Mr. Seth Armstead City :-tanager 22795 Barton Rd. Grand Terrace CA 92324 Dear Seth* Now that the new year is upon us, there are still a number of items that need to be addressed as a carry-over from the old year, specifically, the pursuance of the Franchise Agreement between our- selves and the City. I am sure you will agree with me that we had a very positive and constructive meeting on December 10, with yourself, Tom and Ivan, along with myself and Don. You may recall that the only area of contention was in the matter of providing the Council with some solid answers to the question of giving us an exclusive franchise and phasing out the other refuse companies. I am enclosing some information that you and the staff will find helpful, and which you might possioly consider inserting in your packet to the Council when it cores un on the agenda. As a matter of fact, it would even be helpful if the mayor and one or two of the councilmen could be present at our next meeting the 13th of this month. This of course, would be up to you as I am thinking of getting a feel from the Council prior to the meeting because we botn know that the representatives from the various companies will be present at the Council meeting to strongly object to the granting of an exclusive franchise. Ferhaps in this manner the ground work can be laid for presenting a positive viewpoint that would be totaly beneficial to the City without getting involved in an emotional rhubarb that the other owners will try to get the Council involved in. Zoe look forward to meeting if this still is agreeable. another date and time. Sincerely yours, Pobert` Si e0 a 2 00 with you January 13, at .' A .11. , If not, please contact us for P::S/klb C I T D T- IRRF^v 'PiASO::S WHY THE CITY 0_ GRAND TERRACE WOULD BENEFIT BY 1-:AVI' G A111 EXCLUSIVE FRANCHISE AGREEIENT WITH THE LO' A LIITDa DISPOSAL CO., INC. I. Control Of Operator. The City of Grand Terrace would only have to look to one company for the complete responsioility of taking care of all refuse generated within the City-ie residential, commercial, industrial. This would eliminate any doubt as to what company picks up what stop and any other confusion as to who is allowed to work in a given area. II. Control Of Litter. By dealing with one exclusive agent, the amount of trucks traveling on City streets would be drastically reduced as there would be a uniform pick up day for most accounts. This would help reduce noise, litter, and lessen heavy traffic throughout the City. III. Control Of Price. City would be in complete control at all times of residential, commercial, and industrial rates. A uniform level would be standard throughout the entire City. Any price adjust- ment would be automatically fixed by a built in provision in the Franchise Agreement and would be reviewed by the Council. -As it is right now, any price can be charged without Council approval. IV. Control Of Homeowners. By passing a Refuse Ordinance, City would be aole to take charge of the manner in which refuse is produced and accumulated on all places and premises within the City so that all refuse would be removed periodically without creating a nuisance or health hazard. V. Revenue To The City. City would realize an additional source of revenue beginning with the first year of exclusive contract. Based upon a comparable size City of Loma Linda, having about the same population, which we are tre sole contractor for, the first year :,could be approximately $25,000, to a possible t52,000 in later years (enclosed is a break -down of rhat the City of Loma Linda has received in revenue, as of December 1984 to November 1985.) VI. Control Of The Future. By raving one contractor as it's sole agent, City may find it necessary to enter into a mutaally bene- ficial partnership to utilize tne latest technological and state mandated devices to enhance the public health and welfare of City inhaoitanta. (Such as hazardous wastes, collection and disposal.) REFUSF BILLING HISTORY BASFD UPON JULY, 1985-1986 CONTRACTUAL AGRLEMFNT FOR PAYMENT TO LOMA LINDA DISPOSAL FY 1985-86 DECEMBER, 1984 JANUARY, 1985 FEBRUARY, 1985 MARCH, 1985 APRIL, 1985 MAY, 1985 JUNE, 1985 JULY, 1985 AUGUST, 1985 SEPTEMBER, 1985 OCTOBER, 1985 NOVEMBER, 1985 85% 15A SERVICE PASS- SERVICE TOTAL TOTAL CHECK SERVICE CHARGF THRU CHARGF DUF PAID NO CHARGE 29,981.62 10,236.71 25,484.38 35,721.09 35,721.09 37950 4,4 97.24 19,606.95 5,128.09 16,665.91 21,794.00 21,794.00 38146 2,941.04 31,091.55 10,368.97 26,427.82 36,796.79 36,796.79 38382 4,663.7 3 20,174.35 5,152.93 17,148.20 22,301.13 22,301.13 ' 38625 3,0 26.1 5 31,279.96 10,475.43 26,589.49 37,064.92 370064.92 38852 4,690.47 20,320.42 5,185.56 17,272.36 22,457.92 22,457.92 39066 3,048.06 32,540.87 10,848.70 27,659.74 38,508.44 38,508.44 39166 4,381.13 20,618 20 5,271 54 17,525 47 22,797 01 21,941 00 39529 3,092.73 31,764 75 10,658 23 21,306 01 5,275 42 32,818 04 10,725 57 21,442 40 5,329 42 27,000 04 37,658 27 18,110 11 23,385 52 27,895.33 38,620 90 18,224 04 23 555 46 37,658 27 39709 23,385 52 39988 38,620 90 1051 23,555 46 1255 paid to Cit,; :or accts billed by LL Disp. Co...... 4,764.71 3,195.90 4,922.71 3,216 36 46,940.23 5.400.00 52,340.23 LONIA LINDA -DISPOSAL CO, INCO Se. -fluty -P.Ima oCinaa Rivepjuta —:jr& Eon — !gianalterrace P O BOX 818, LOMA LINDA CA 92354 . PHONE (714) 825-3402 Yard and Office 10412 Richardson St . Loma Linda, CA December 19, 1985 Dear Tom, As per our conversation, here is a list of our commercial customers in the City of Grand Terrace. Advocate Schools, 11980 Mt Vernon Allstate Insurance, 22759 Parton Pd. Arco Station, 22087 Barton Rd. Azure Hills Homeowners Assn., 22799 Palm Ave. Azure Hills SDA Church, 22533 Barton Rd. Azure Terrace Apts, 12044 Preston V.C. Borgstedt, 21758 Walnut Britton professional Center, 22400 Barton Pd. California Skate, 22080 Industry Chief Auto Parts, 22499 Barton Rd. Christ The Redeemer Parish, 12745 Oriole Cut'n Curl Salon, 22474 Barton Rd. Daerco Construction, 12345 La Cadena Dr. DNLF Trucking, 21813 Pico Eagle Plumbing, 21718 Walnut First Ba^tist Church of Gm, 12354 -Mt Vernon_ Dennis Floyd Backhoe Service, 11585 Bostick Grand Terrace City Hall, 22795 Barton Rd. Grand Terrace Community Park, De Berry Grand Terrace Cleaners, 22471 Barton Rd. Grand Terrace Data, 2280�57 Barton Pd. Grand Terrace Elementary School, 12066 Vivienda Terrace Viery Elementary School, 22731 G.T. Rd. Terrace Hills Jr. High School, 22579 De Berry Page 2 December 19, 1985 Loma Linda Disposal Commercial Customers Grand Terrace Glass & :Tirror, 12210 Michigan Grand Terrace Lions Clun, Barton Rd., & Vivienda Grand Terrace ~Medical Group, 22737 Barton Rd. Grand Terrace Professional Plaza, 22365 Barton Rd. Grandview Baptist Church, 22755 Vista Grande Way :air renders, 22161 Barton Rd. James Harber Construction, 21999 Van Buren. Jonna Hughes, 23110' Glendora Dr. Imperial Electric, 21813 Pico Keeney & Son, 12139 Mt Vernon Kiddie Karousel, 12030 Vivienda Laverne Koser, 22033 11"'ewport La Tijera Barber Salon, 22430 Barton Rd. Micro Sense, 22597 Barton Rd. Noveco Inc., 21813 Pico Panadent Corp., 22747 Barton Rd. Red Carpet Fealty, 22456 Barton Rd. Stephen Roquet, 2861 S. La Cadena Dr. Joe Poach, 22545 Barton Rd. Sn Bdno. County Forestry, 12167 Mt Vernon San Gorgonio Girl Scouts Council, 2185 La Crosse Sauna Shoppe, 12190 La Crosse Security Pacific National Bank, 22377 Barton Pd. SDA Korean Church, 12408 Pit Vernon So. California Edison, 22200 Newport So. California Edison viohgrove Generating Plant, 12700 Taylor Si..re Way Paint, 11900 La Crosse Sycamore Lodge Trailer Park, 22113 GT Rd. Terrace „esa Apts, 22491 De Berry Terrace Place, 12420 Yt Vernon Tradew'_nds Apartments, 22822 Pal - University Promit Care, 22182 Barton_ Rd. U-Store, 21971 De Berry Page 3 December 19, 1985 Loma Linda Disposal Commercial Customers Valley Bank, 22729 Barton Rd. R.F. White Gas -Up Station, 22115 Barton Pd. Wilden Pump & Engineering, 22069 Van Buren Woodcrest Express, 21801 Barton Rd. These accounts are our current customers. Sincerely yours, Don Cook, Manager DC/lb T January 16, 1986 — r 12 52A C R A ITEM ( ) COUNCIL ITEM fix) MEETING DATE Januarr;y23/23, 1986 AGENDA ITEM NO. 11 %I Ul i'l ' ,1, +'J 0i SLY Cyrr�1� SUBJECT Vivienda Bridge Costs as of January 12, 1986 FUNDING REQUIRED NO FUNDING REQUIRED xx Attached, is a tabulation of costs incurred for the Vivienda Avenue Bridge as of January 12, 1986 Along with an estimate of the amount required to complete the pro3ect and the cost to terminate it STAFF RECOMMENDS NO ACTION REQUIRED, INFORMATION ITEM ONLY JS/lh VIVIENDA BRIDGE COST TO JANUARY 12, 1986 1-12-86 DUE BY TOTAL PAID END NAME OR OBLIGATED STATE CITY OF JOB STATE CITY Moffatt & Nichol $62,996.00 $50,396.80 $12,599.00 $ 10,000 $ 8,000 $ 2,000 Kicak & Associates $18,617 55 $14,894.04 $ 3,723 00 $ 6,000 $ 4,800 $ 1,200 C G Engineer $ 450 00 $ 360 00 $ 90.00 Traffic Study Stephen Baker $ 100.00 $ 80 00 $ 20.00 Historical Survey John Snyder $ 750 00 $ 600 00 $ 150 00 Historical Evaluation S.P R R. $ 45,000 $ 36,000 $ 9,000 Caltrans Inspector $ 30,000 $ 24,000 $ 6,000 ('ontractor $266,000 $212,800 $53,200 $82,913 55 $66,330 84 $16,582.71 $357,000 $285,600 $71,400 TOTAL COST $436,913 00 I Amount to be refunded or paid by City, if Project is cancelled in January 1986 Federal Government $ 42,626 88 Moffatt & Nichol $ 6,012.00 Kicak & Associates $ 2,000 00 $50,638 88 f T S"i AFF REPORT Date 1/16/86 C R A ITEM ( ) COUNCIL ITEM (xx) MEETING DATE: 1/23/86 AGENDA ITEM NO. SUBJECT: Vivienda Overhead Bridge Project FUNDING IS REQUIRED XX NO FUNDING IS REQUIRED Council, at the January 9 meeting, deferred action on this Item to allow the City Engineer to provide a total estimated cost of the Project. Please refer to the Staff Reports in your January 9 Agenda Packet, Items 6A (2) thru 6A (8), for information and recommendations. ID October 16, 1985 ST`FF REPOF.T 12.52A C R A ITEM ( ) COUNCIL ITEM ( X)j METING DATE- 1/9/86 AGENDA ITEM NO. 6A(2) SUBJECT: Vivienda Street Bridge, Construction and Maintenance Agreement with the Southern Pacific Transportation Co. (GTC 86-01) 'UNDING REQUIRED XX :0 -UN'D ING REQUIRED The attached agreement between the City of Grand Terrace and the Southern Pacific Transportation Company defines the responsibilities of both parties for the construction and maintenance of the new bridge at Vivienda Street. The main concern for the City is Paragraph 3 on Page 1, which specifies that the City will pay all costs incurred by the railroad for construction inspection. This is estimated to be $45,384.00, eighty percent of which will be reimbursed by Federal Funds. The City will be required to pay the remaining 20%. Staff Recommends Council. ADOPT RESOLUTION APPROVING CONSTRUCTION AND MAINTENANCE AGREEMENT WITH SO. PACIFIC TRANSPORTATION CO. FOR VIVIENDA STREET OVERCROSSING (GTC-86-01) JK/JS/lh PENDMC VTY RESOLUTION NO. 86- COA NC1L APPROVAL A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, APPROVING CONSTRUCTION AND MAINTENANCE AGREEMENT WITH SOUTHERN PACIFIC TRANSPORTATION COMPANY FOR VIVIENDA AVENUE OVER - CROSSING (GTC-86-01). WHEREAS, the City Council of the City of Grand Terrace proposes to replace the existing bridge over the railroad tracks of the Southern Pacific Railroad Transportation Company at the Vivienda Avenue overcrossing, and WHEREAS, the Southern Pacific Transportation Company has prepared a Construction and Maintenance Agreement, which defines the duties and responsibilities of both the Company and the City, and WHEREAS, said Agreement has been reviewed by the City Attorney and the City Council; NOW, THEREFORE, be it resolved that the City Council of the City of Grand Terrace does hereby approve said Agreement and authorizes the Mayor and City Clerk to sign on behalf of the City. ADOPTED this 9th day of January, 1986. ATTEST. ity Clerk of the City of—G—r—anU Mayor of the City of GrandTerrace Terrace and of the City Council and'of the City Council thereof. thereof. I, ILENE DUGHMAN, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the day of , 1986, by the following vote AYES. NOES ABSENT ABSTAIN Approved as to form City Clerk ity Attorney R A eRANSTETRR REGIONAL ENGINEER O J SKAFF ASSISTANT REGIONAL ENGINEER J N SLOAN REGIONAL M OF W MANAGER R L OAVIS REGIONAL M OF W MANAGER Southern Pacific Transportation Company 610 South Main Street Los Angeles, California 90014 October 9, 1985 Mr. Joeceph Kicak City Eagineer City of Grand Terrace 22795 Barton Road Grand Terrace, California 92324-5295 Dear Mr. Kicak: IN REPLY PLEASE REFER TO This has reference to your file concerning proposed reconstruction of the Vivienda Avenue Overpass, Crossing BJ-540.9-A. Attached for your further hand i n are duplicate counterparts of a proposed Indenture between railroad and City of Grand Terrace, covering grant of easement to the city for construction of the new overhead structure. Also attached are duplicate counterparts of proposed agreement between railroad and city covering its construction and maintenance. Please review these agreements and, if satisfactory, arrange for execution on behalf of city. Signatures of the officials executing the instruments should be acknowledged, and a certified copy of a resolution passed by the governing body, authorizing execution and acceptance of the agreements should be attached to each counterpart. After execution, please return all counterparts for similar attention on behalf of railroad. When fully executed, the appropriate city counterparts will be returned for your file. Yours truly, Donald J. Skaff Office Engineer R. A. r Assist2�t Eaglneer Attachments: AGREEME"'T _ NO GTC 86-01 THIS AGREEMENT, made this RELMIS: BJ-540.9-A day of , 1986, by and between SOUTHERN PACIFIC TRANSPORTATION COMPANY, a Delaware corporation, herein termed "Railroad," and CITY OF GRAND TERRACE, a municipal corpora- tion of the State of California, herein termed "City"; RECITALS: City proposes to reconstruct an existing overpass, hereinafter referred to as "structure," upon certain property of Railroad, at or near Grand Terrace, in the County of San Bernardino, State of California, as illus- trated on the print of Railroad's Drawing A-13954 dated April 19, 1985, attached and made a part hereof. By separate indenture, Railroad will grant to City an easement for highway purposes by means of an overpass. The parties desire to set forth herein their under- standings and agreements relating to the reconstruction and maintenance of said structure and changes made neces- sary in connection therewith. AGREEMENT: 1. Except as herein otherwise provided, City shall furnish or cause to be furnished all labor, materials, tools and equipment for the recon- struction of said structure Said structure shall be reconstructed in a manner to accommodate railroad tracks and in accordance with plans and specifications which shall be sub]ect to the approval of Railroad. 2. Railroad shall furnish or cause to be furnished, as necessary due to the reconstruction of said structure, labor, materials, tools and equipment to perform certain work, including preliminary engineering, engineering inspection and flagging as required 3. It is agreed that the work to be performed by Railroad is a part of a federal -aid pro3ect. Pursuant to the provisions of the Federal Highway Administration Program Manaal, Volume 6, Chapter 6, Section 2, there is no ascertainable net benefit to Railroad and City agrees to reimburse Railroad promptly upon receipt of bills therefor for one hundred percent (100%) of the cost and expense incurred by Railroad in furnishing materials and performing work specified above including, but not limited to, the items specified in the detail of estimate marked "Exhibit "A," attached and made a part hereof. -1- 4. All work to be done by Railroad hereunder shall be done only by its employees working under railroad labor agreements on a force account basis or by contract. City's share shall be paid to Railroad in a manner hereinafter set forth. All expenses incurred by Railroad, for which City is obligated to reimburse Railroad hereunder, including work incidental to such work, but not specifically mentioned herein, shall be sub]ect to the provisions of the Federal Highway Administration Program Manual, Volume 1, Chapter 4, Section 3. 5. All work contemplated hereunder shall be performed in a good and workmanlike manner to the satisfaction of the parties and each por- tion shall be properly commenced by the party hereto obligated to do same and thereafter diligently prosecuted to conclusion in its logical order and sequence. 6. The books, papers, records and accounts of the parties, so far as they relate to items of expense for labor and materials, or are in any way connected with the work herein contemplated, shall at all reasonable times be open to inspection and audit by agents and author- ized representative of the parties. 7. The contract awarded by City to its contractor shall include the provisions set forth in Exhibit "B," attached and made a part here- of. Contractor shall not commence work until City has furnished to Railroad's Engineer a copy of said contract executed by contractor and a public liability and property damage insurance policy containing an endorsement in substantially the same form included in said Exhibit "B," and Railroad's Engineer has advised City by letter that the limits, form and wording of said insurance policy are satisfactory to Railroad. Said insurance policy or policies shall be kept in full force and effect by City's contractor during the performance of said work upon and ad3acent to Railroad's property and thereafter until contractor removes all tools, equipment and material from Railroad's property and cleans up the pre- mises to a condition satisfactory to Railroad. 8. City and its contractor shall give reasonable notice to Rail- road's Division Engineer before commencing any work in connection with said structure upon or ad3acent to Railroad's property and shall observe Railroad's rules and regulations with respect thereto. All work upon said structure shall be done at such times and in such manner as not to interfere with or endanger the operations of Railroad. 9 Upon completion of the reconstruction of said structure, City, at its expense, shall maintain same, including pavement, highway drainage, lights and all highway facilities and Railroad, at its expense, shall -2- maintain its tracks, railroad drainage and all railroad facilities. 10. This agreement shall inure to the benefit of and be binding upon the successors and assigns of Railroad and the assigns of City. IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed in duplicate the day and year first herein written. SOUTHERN PACIFIC TRANSPORTATION COMPANY, By. (Title) CITY OF GRAND TERRACE, By Mayor By Clerk Approved as to form City Attorney —3— EXHIBIT "A" CONSTRUCTION & MAINTENANCE AGREEMENT (GTC-86-01) C S F-3) DETAIL OF ESTIMATE JHB 07/10/K OMO MO YR F-30 # cILE#=9325C4/"23-: — — DIVN LOS ANGELES STATION GRANL TERRACE SUBJECT RECONST VIVIENDA AVE O/H MP 540.9-A EIN DESCRIPTION LN WANTITY LABOR MATERIAL OTH-COOT N-CAcH TOTAL EIN TOTAL- CAc.H 4ORr TO BE PERFORMED 644 E1INEERING LT 1 003 "0 0 30 1 250 249 ENGINEER INSPECTOR DY 160 000 20" C 0 0 20229 20«9 FLAGGiNO LT 1.000 429 0 123 42 457 51. EXPEN^E^_ LT 1 000 0 0 959 0 95; 95Q VErIC�E e MIL:A H LT 1 0(k7 0 0 4419 0 441; 4419 ADDITIVE 71 1/ 1 Ca0 0 0 14244 0 148844 14844 CONTINGEINCHS 1 000 0 0 41:5 4 412�, 4122 4TCTA_ EIN 644 20,c7rc 0 245v� 47 45""4 453^7 DEBIT SLiNIR E_ rCR;: 1T Ck- $4,) 45w RAILROAD PROTECTIVE INSURANCE In addition to any other form of insurance o under the terms of the contract and specifications, will be required to carry insurance of the kinds and hereinafter specified. r bonds required the Contractor in the amounts Sucre insurance shall be approved by the Railroad before any work is performed on railroad property and shall be carried until all work required to be performed on or adjacent to the Railroad's property under the terms of the contract is satisfactorily complet- ed as determined by the Engineer, and thereafter until all tools, equipment and materials have been removed from Railroad's property and such property is left in a clean and presentable condition. The insurance herein required shall be obtained by the success- ful bidder and the original and certified copies of all policies as hereinafter specified shall be furnished to the :3ngineer. The Contractor shall furnish the Engineer with one (1) certified copy of each of the executed policies required by 1, 2 and 3 below and, in addition, shall furnish Railroac through the Engineer, one (1) certi- fied copy of each of the executed nolicies requ-red by 1 and 2 and the original policies of the insu range required by 3 below, A certification on such copies of insurance shall guarantee that the policy unaer 1 and 2 kill not'oe amended, altered, modified, or canceled insofar as the coverage contemplated nereunder is concerned, without at least ten (10) days notice Trailed by registered mail to the Engineer and to Railroad, ri.li compensation for all pre;..ums u ich the Contractor is re- quired tc pay on Gil the insurance described hereinafter shall be considez-ed as incluced in the prices paid for the various ite as of work to oe performed under the contract, and no aaditional allow- ance will oe maoe therefor or for aaditional pre-:-Lums which may be reaaired oy extensions of the policies o: insurance. ,he a=proximate rat-Lo of t.ie es -naLed cost of the horn{ over or unaer or within 50 feet of Railroad's tracks to the total estimat- ed contract cost is , 1. Contractor's Puolic Liacility and Property Damage LiQbillt - 7nSurance -The Contractor shall, kltr_ respect, to the operations .^_e per- forms v_- tni^ or ac Jacent to Railnoa_d s prover ty, carry regular el %+0-t_rEctc "S 'P-bllc Liability an- _ Jcnt3• DaaFe L:a.Ol1itj _-S-ra^ice proviainF- for the sa^:e limits as specified for Railroaa's Protective 3-13-61 �l In general a flagging crew consists of three men, as indicated in the above groupie„ although under some conditions less than three men nay be sufficient. Rates of pay, payment for overtime, number of hours to be paid for, and travel, meal and lodging allowances will be in accord- ance with labor union agreements in effect at the time the work is performed. To all direct labor costs, there shall be added additional charges for Vacation Allowance; Holiday Pay; Health and Welfare; 'railroad Retire- ment and Unemployment Taxes; Public Liability, Property Damage, and Workmen's Compensation Insurance; and Accounting and Billing. For estimating purposes only, these additives collectively may be considered as approximately 50%o of direct labor costs. The determination of the cost of flagging and protective devices to be used as a basis for the submitting of bids shall be the responsi- bility of the prospective bidders. 3. Railroad will submit its bills for charges for flagging and related services to State within 120 days after completion of the project. The cost of all necessary personnel, equipment and facilities pro- vided by Railroad during the period of constructing the project as deemed necessary for the protection of Railroad's facilities and trains, and the cost of installing tell -tales or other protective devices in the case of impaired vertical clearance, as above specified, shall be borne by the Contractor and sums sufficient to cover the claims based upon bills rendered to the State by Railroad for such costs, will be deducted from the progress and final pay estimates due the Contractor. No deduction will be made for the cost of personnel, equipment and facilities provided by the Railroad for engineering and inspection purposes. (d) Work bg Railroad Company -- The Railroad will rearrange its telephone, telegraph and signal lines and appurtenances, and will make all track changes and will -perform any other work in connection therewith. The work by Railroad will be done by its own forces and is not a part of the woric under this contract. Additional work by Railroad Company (if any) -- (e) lezel 'relations -- The provisions o: t:is section, "Relations with railroac ..ompar_, ana the provisions of the following section, "Railroad Protect_ve Insurance", of these special provesic.s shall insure eirectly to the oenefit of the Railroad. c) Protection of Railroad ?acil=ties -- 1. Railroae representatives, conductors, flegmer_ or watchmen, will be provided by Railroad to protect its Facilities, rrooerty and movements of its trains, or engines. In general, Railroad will furnish such personnel or other protective devices: (a) When any part of any equipment is spading or being operated i-ithin 10 feet, :measured herizo-.tal_y, from center line of any trace on wnicn trains nay operate, or when, any erection or construction activit'_es are in progress within such limits, regardless of elevation above or below track. (o) For any excavation below elevation of track sub`rade if, izn the opinion of Ra .lroad's rep resentati:*e, track or atner railroad facilities may oe subject to settlement or movement. (c) During any clearing, gruboing, grading, or blasting in proximity to Railroad which, in the opinion of Railroad's representative, may en:.anger Railroad facilities or operations. (d) During any of Contractor's operations wnen, in the opinion of Railroad's representative, Railroad facilities, including, but - not limited to, tracks, buildings, signe.1s, wire lines or pipe lines, may be endangered. 2. The determination of the cost of flaming and protective device to be used as a basis for the submitting of bids shall be the responsibili of the prospective 'bidders. Railroad has supplied the following information as to Railroad employees wnich may be required to provide protection to railroad facili- ties. This information is supplied solely for prospective bidders' use in preparing bids and there is no guarantee tnat actual classific-tions, wages, hours worked, or other items and costs will be as set forth herein. (a) Max. (c) Base Pay Number (b ) Classif ications s 1101.rs 3 Pilot conductors �9� 3c� to goo �B 1 Yard engine f oreman 2 Yard engine helpers 4k�� 1 Track foreman n (- to 2 Track laborers to 1 B!cB foreman L_ 2 &B carpenters c� to (d) Headquarters Any infringement on the above clearances due to toe Contractor's operations shall oe submitted to the Railroad and to the Engineer, and shall not be uncertaken until approved by the Railroad, and until the .ngineer has obtained any necessary authorization from any governmental body or bocies having jurisdiction thereover. No extra compensation will oe allowed in the event the Contractor's work is delayed pending Railroad approval and governmental authorization. In the case of impaired vertical clearance above top of rail, Railroad small have the option of installing tell -tales or other protectiv eevices Railroad deems necessary for protection of Railroad trainmen or rail traffic, Plans showing details of construction affecting the railroad tracks and property, including those for shoring and supports at excavations, not included in the contract plans, shall be furnished by the Contractor to the Engineer at least 4 weeks in advance of the time the Contractor begins such work and Contractor shall not begin such work until notified by the engineer that such plans have been approved. At the option of the Contractor, such plans shall be furnished on tracing cloth, tracing paper, or prints in quadruplicate. In no case shall the Contractor be relieved of responsibility for results obtained by the use of said plans. The Contractor shall notify the Engineer in writing, at least 25 calendar days but not more than 40 days in advance of the starting date of installing temporary work with les'V than per=a nent clearance at each structure site. The Contractor will not be permitted to proceed with work across railroad tracks unless this regti_rement has oeen met. No extension_ of time or extra compensation will be allowed in the event the Contractor's work is delayed because of his failure to eomzly with the requirements in this paragraph. except in connection with construction of grade separation structures on premises of Railroad, no private crossings at grade over tracks of Pailroad for the purpose of hauling earth., rock, pavi*ig or other materials will be permitted. If the Contractor, for the purpose of corstru.cting 1 ignway-railkay grade separation structures, including cc:is;,ruct_cn ramps thereto, desires to move his equipment or na te-.ials across Railroads s tracks, he shall ootain perr,._ssion fro_, Railroad; and, snoL'ld- it be rec_,irec, the Contractor shall exec,_te a private crossing agreement, TnE crossi_*ig ins Valla_cr, 'or the "se of Contractor, together w=ta an- protective oev--ces, if reci._rec, shall ce at the exoense of the ContraC = Contractor Cntractor shall furn�s �?is Oi^_. a up l oJees as='lagren tO co ntr of =;o, e*re nts of vehicles on the private roads ay an-: snall to ke all neasures necessary to pre�,e nt tre Lse of such roadway o. L`:_uthorized perso:ls arc ve nicles. _n P Cvan^-e of an bless t1^g-, t'le Contractor shall _nc tify f'a:.lro= d in Greer ,iat prOper slagging Drot2Ct_on -a. De =rovided. --e Contractor snail. tiror cc--:--leticn of the i orL._ cc -Zrac ., :0 De per` -for: ea ✓y CO_^_,,r_C cr up -on VLv ^re=2.ses cEneat n t _e tracks of Pailroad, rerc -e frcr the -a_lroac al_ of Contractor v I.,_, _.✓_Ere-� &- O thEr e- _er orc_- s - _�- �:Jv_. �_ prE"'_sc,�, � �=_Q CC =tr ..tor O^ `_. _C-=e Cr L,-e Of COntraCtcr or C_ ar- 5_;.CC::trcCtGr c z er E c this cr over or re':_ses of c- s _-csnzrac zor Case saiG r EXHIBIT "E° GTC 86-01 REL_ y I ON S WITH PI- _ T 0_-_D C 01-E-PANY (a) General -- The term nRailroadn shall be understood to mean the Tt is emnected that the Railroad will cooperate witn the Contractor to the end that the wort may be handled in an efficient maauer, but the Contractor shall have no claim for damages or extra compensation in the event his work is held up by the work of Railroad forces. (b) Railroad Reeuirements -- The Contractor shall cooperate with the Railroad ere work is over or under the tracks, o. within the s, limits of Railroad property, in order to expedite the work and to avoid interference with the operation of railroad equipment. The Contract�cr shall comply with the rules and regulations of Railroad or the instructions of its representatives in relation to the proper manner of protecting the tracks and property of Railroad and the traffic moving on such tracks, as Well as the wires, signals, and other property of Railroad, its tenants or licensees, at and in the vicinity of the work during zhe period of construction. The Contractor shall perform his work in such manner and at such times as sha11 not endanger or interfere wita the safe operation of the tracks and property of Rail -road and the traffic moving on such tracks, as well as wires, signals and other property of Railroad, its tenants or licensees, at or in the vicinity of the work. The Contractor snail not pile or store any materials or park any equipment, when not in use, closer to the center of nearest railroad track thsa permitted by tae f ollo.rin.g permanent clearances 101-0" horizontally fr o= center line of track. 22'-6n vertically above top of rail. The placement above top of rail of falsework, forms, bracang or other comstr-action suppors, placement or driving of piles, shall not be close„ to tae center of the nearest, railroad track than permitted by the fellox�ng terpor^�r-7 constructiom clearances 1-4 - J horizontally f r cm center 1_ne of prack. -LZ - L vertically accve top o= rail. ti; alk-.:ays = ra�lL*ig SnF__ oe cons zru.cted b: Cow ;,ractor over open excavation areas when in close oftracks, and ra�liaga wall rot be closer tha-� 8t -5" :-or_zontally froze. center __-ie of the nez.rest tract., if za.-igent, cr OI -C if cur-ed. Public Liability and Property Damage Liability Insurance to be furnished for and in behalf of Railroad as hereinafter provided. If any part of the work within or adjacent to Railroad's pro- perty is subcontracted, the Contractor in addition to carrying the above insurance, shall provide the above insurance on behalf of the subcontractors to cover their operations. 2. Contractor's Protective Public Liability and Property Damage Liability Insurance The Contractor shall, with respect to the operations perform- ed for him by subcontractors who do work within or ad jacEnt to Railroad's property, carry in his own behalf regular Contractor's Protective Public Liability and Property Damage Liability Insurance providing for the same limits as specified for Railroad's Pro- tective Public Liability and Property Damage Liability Insurance to be furnished for and in behalf of Railroad as hereinafter pro- vided. 3. Railroad's Protective Public Liability and Property Damage Liability Insurance The Contractor shall, witr_ respect to the operations he per- forms within or adjacent to Railroad's property or that of any of his subcontractors who do work within or adjacent to Railroad's property perform, have issued and furnished in favor of Railroad, oliey or policies of insurance in the Railroad Protective Liability orm as hereinafter specified. -A-i-4-A- -0- Itailroad !'rotes-tn a Liahilit: Forte --------------------- -------------------- (Name of Incnrant a Cotnp-ut: ) DECLAT UTiO\'S Itt.m 1. Named Insured. S c "�Qr rv%Co- Item 2 Poliry Period From -- -to ---------- 12 01 am, Standard Time, at the dezi-tintril job site a, .tated lieretn. Item 3 The m%urnimr afrnrdt d i, onl} with rcgpret to rucb of the following eovt ec are mil u ,ttrcl ut Itt in G h'% .pt uric lire mium charge or charm The limit tir tilt t omit iti%% It thilil3 ai,• tni%t ,tit li co,erage pr ra%ertig-t s .hill b( i. ,t aril ht ;tin. %tibit t t ill Al tilt tt.rui% of thin polio Itn, in- reft.rem r tilt retn. Limits of Liability' Each t Coverages - Otxtrreraae Aggregate A Bodily Injury Liability $2,000,000 B Property Damage Liability Combined S6,000,000 for & Single coverages A,B & C C and Physical Damage to Property Limit Item Tame a�iciTrcss of Contractor ------------------------------------------------------------- Item 5 Name and Addri s of Gmernm--ntal Authorit) for nhnm the ,cork by the Contractor is being performed Item 6 Designation of the Job Site and Description of Work FOR CONSTRtiCTION ON --------------------- --------t__--- Pre== Rates per 5100 of Cost Advance PremiL_s Bases CoTerage a Co,era ,esp & C Coverage A Co, e:agesB & C ContCostractl $ I I $ I $ Rental Cost $ I $ I 13 S Countersigned ------------------------ 19--- b:----------------------- -------------------------------- Title POLICY --------------------------------------------- a of Ty.s--ance Cc- pz- L-22,6'— -7— A- - - - - - - - - - - insurance company, herein called the company, agrees with the insured, named in the aeclarations made a part hereof, in consideration of the payment of the premium and in reliance upon the statements in the declaration made b- :.he named insured and subject to all of the terms of this policy: INSURING AGPTS I. Coverage A - Bodily Injury Liabil iry. To pay on behalf of the insured all suns whicn the insured shall become legally obligated to pay as damages because of bodily injury, sickness, or disease, including ceath at any time resulting therefrom, hereinafter called "bodily injury," either (1) sustained by any person arising out of acts or omissions a:, the designated job site which are related to or are In connection with the work described in Item 6 of the declarations, or (2) sustained at the designated job site by the Contractor or any employee of the Contractor, or by any employee of the governmental authority specified in Item 5 of the declarations, or by any designated employee of the insured whether or not arising out of such acts or omissions. Coverage B - Property Damage Liability. To pay on behalf of the insured all su::ms which the insured shall become legally obliEated to pay as damages because of physical injury to or destruction of property, Including loss of use of any property due to such injury or destruction, hereinafter called "property damage" arising out of acts or omissions a: the designated job site which are related to or are In connection with the work described in Item 6 of the declarations. Coverage C - Physical Damage to Property. To pay for direct and accidental loss of or damage to rolling stock and their contents, mechanical construction equipment, or motive power equipment, hereinafter called loss, arising out of acts or omissions at the designated job site which are related to or are In connection with the work described In Item 6 of the declarations; provided such property Is owned by the named insared or is leased or entrusted to the rarzed Insu-ed under a lease or trust aEreer:ert. II. Def Irit ions. (a) Insured. - The unqualified wore "censured" includes the hared irs-rea and also Incluces ark= executive of-Icer, clrecter or stockholder thereof khlle acting, within the scope of nIs duties as such. (b) Contractor.- 7ne word "contr_czor" means zne Co -tractor designated In Zce•z 4 of the declarations a-d incluces all subco-•tractors o; said Contractor but s: all roz _~elude the rained Insured, (c) Desi;-nated employee of the I----rea. - Tne Boras "cesignated e^:rloyee of the Insured" rea- (1) any supervisory employee of the insured at the job site, (2 ) e^;- employee of the :.nsL-ec .:Zile otera�Inb, attacned- to or (2) (Cont Id) engaged on work trains or other railroad equipment at the job site which are assigned exclusively to the Contractor, or (3) any employee of the insured not within (1) or (2) who is specifically loaned or assigned to the work of the Contractor for prevention of accidents or protection of property, the cost of whose services is borne specifically by the Contractor or by governmental authority. (d) Contract. - The word "contract" means any contract or agreement to carry a person or property for a consideration or any lease, trust interchange contract or agreement respecting motive power, rolling stock or mechanical construction equipment. III. Defense, Settlement, Supplementary Payments. With respect to such insurance as is afforded by this policy under Coverages A and 3, the company shall: (a) defend any suit against the insured alleging such bodily injury cr property damage and seeking damages which are payable under the terms of this policy, even if any of the allegations of the suit are groundless, false or fraudulent; but the company may make such investigation and settlement of any claim or suit as it deems ex- pedient; (b) pay, in addition to the applicaole limits of liability: (1) all expenses incurred by the company, all costs taxed against the insured in any such suit and all interest on the entire amount of any judgment therein which accrues after entry of the judgment and be -'ore the company has paid or tendered or deposited in court that part of the judgment wrach does not exceed the limit of the company's liability thereon; (2) premiums on appeal bonds required _n any such suit, premiums on bonds to release attachments for an amount not in excess of the applicable lir, it of liability of L nis policy, but without obligation to apply for or furnish a-: such bonds; (1) expenses incurred ov the insured for S"Lh immealate medical and surgical relief to others as shall oe imperative at the time of tze occurrence, (L) all reasonable expense, other than loss of earrings, incurred by the insured at the company's request. IV. Policy Period, Territory. Tnis policv acolies only to occurrences arc losses curing the policy perioc ana within the Unitea states of America, its ter: stories or possessions, or Canada. _ L _ Railroad (All RR's) (Cont'd) s-4-63 EXCLUSIONS Thu policy does not apply (a) to liability assumed by the insured under any contract or agreement except a contract as defined herein, (b) to bodily =jury or property damage caused intentionally by or at the direction of the insured, (c) to bodily injury, property damage or loss which occurs after notifica- tion to the named insured of the acceptance of the work by the gov- ernmental authority, other than bodily injury, property damage or loss resulting from the existence or removal of tools, uninataned equipment and abandoned or unused materials, (d) under Coverages A(1), B and C, to bodily injury, property damage or loss, the sole proximate cause of which is an act or omission of any insured other than acts or omissions of any designated employee of any insured; (P) under Coy erage A, to any obligation for which the insured or any earner as his insurer may be held liable under any workmen's com- pensation, unemployment compensation or disability benefits law, or under any similar law, provided that the Federal Employers' Iaa- bihty Act, U S Code (1946), Title 45, Sections 51-60, as amended, shall for the purposes of this insurance be deemed not to be any similar law, (f) under Coieragc B, to injur to or destruction of property (1) owned by the named insured or (2) leased of entrusted to the named insured under a lease or trust agreerent (g) 1 Under any liability (ol erage, to injury, -tichness disease, death or destruction (a) witli respect to «hieli .in insuicd under the policy is also an in- %ure(i under a nnelenr energy liability polio issued by Nuclear )mercy l.lanihtti TiisurnnLc Association, Mutual Atomic Energy Lia- bility T'ndri Ni i itei c of Nut lcai In•tiranee Association of Canada, or N%ould I+r an instirtcl under all,, .mli poll() but foi its telmmation npou eaiien.tiall of it'. lnnil Ail 11 ihl(lt% , of (h) rC�,L'ting from 1114 l+ 11;11 di,u, pi 0;)4 i ti4 . Of nuc,11 <ii material aiid n ith resu(c' to AN 111c h t 1) am person of organization is required to maintain fi .rni ial proteciinii li,,rciiant to the Atomic Energy Act of M4, or anz 1.m <,mendatoi-, thereof, ni (2) the insured is, or had this poliev not been issued v ould be entitled to indeninitl from the United S*ates of America, or anti ageuc3 thereof, under any agreement entered into by the Unite( States of America, or r-n, agency thereof, with an: person or oigan z< ,io i 2 T:nde- and medierl Ti^l ir-r-s co%,, -rage, of wider an-. Supplemen- tFry PF ^nts prolislon ^elat.ii: to immediate mec ical or surgical relief to e%pen,,es incurred nitn respect to bodily injury, sickness, disease or aeath resulting froiu the hazardous properties of nuclear material and a-ising out of the operation of a nuclear facility by any person or organization 3 Under any liability coverage, to injury, sickness, aisease, death or destruction resultinl- from tlic hd7ardous proper;le- of nuclear nia- terlai " (a- the nuclear mate-ril ;l � ict <i, am nuclear facii -1 owned b-., or operated b-% or on behnIf n' air insured o* (2) haq been discharged or o'spercea tl-ernf-oin -_0- Railroad (All RR's) (Cont'd) 3-4.63 (b) the nuclear material is contained in spent fuel or waste at any time possessed, handled, used, processed, stored, transported or dis- posed of by or on behalf of an insured, or (c) the injury, sickness, disease, death or destruction arises out of the furnishing by an insured of services, materials, parts or equipment in connection with the planning, construction, maintenance, operation or use of any nuclear faLlhty, but if such facility is located within the United States of America, its territories or possessions or Canada, this exclusion (e) applies only to injure to or destruction of property at such nuclear facilit3 4 as used in till-, eXLIusion ' hazardous properties" include radioactive, toxic or explosive prop- erties , "nuclear material" me tin .oui oe u, tt ei ial, special nuclear material or byproduct material, "sourLC material", "spe, ial nut tear nmterial", and "byproduct ma- terial' ha<t the meanin-N 'ten them in the Atomic Energy Act of 1954 or in any laic amcindator3 thereof, "spent fuel' means anti fuel element or fuel component, solid or liquid, which has been used or exposed to radiation in a nuclear reactor, "waste" means any waste material (1) containing byproduct material and (2) resulting from the operation by any person or organization of any nuclear facility included within the definition of nuclear facility under paragraph (a) or (b) thereof , • "nuclear facility" means (a) any nuclear reactor, (b) any equipment or deice designed or used for (1) separating the isotopes of uranium or plutonium, (2) processing cr utilizing spent fuel, or (3) handlinz, processing or packaging waste, (c) an3 eouipment or deg ice used for the processing, fabricating or alloying of special nucle it material if at any time the total amount of such material in the cu-,tod,, of the insured at the premises where such equipment or de,.ice is looted consists of or contains more than 25 grams of plutonium or uranium 231 or any combiiiat,on thereof, or more than 230 grams of ur 111111111 235 (d) an3 structure, basin, e%Lai a`ion premises or place prepared or used fo- the storrge or Onspo,,al of «ante, and n icludes the site on which anti of the foretuinE i-, located all opeiat,ons, conducted on such bite and all p on ises usea for such operations "nuclear reactor" nic ins all, appPratus designed or used to sustain nuclear Lssior in r -,elf Si.tppo-tirg chain reactio^ of to contain a critical mass of fissionable material with respect to in3Lr,, to of destruction of propert,, the word "in- 3ury" or "destruction includes nh fo-ms of iadiozctite contamination of property (h) tinder Co% erage C, to loss due to nuclear reaction nuclear radiation or radioactive contamination, oT to anN act or cond tion incident to any of the foregoing -11- r RCtircad (Alt RR's) (Cont'd) 3-4-U COKDITION3 (The conditions, except conditions 3, 4, 5, 7, 8, 9, 10, 11 and 12, apply to all coverages. Conditions 3, 4, 5, 7, 8, 9, 10, 11 and 12, apply only to the coverage noted thereunder ) L premium. —The premium bases and rates for the hazards described in the declarations are stated therein Premium bases and rates for hssErds not to described are those applicable in accordance with the manuals in use by the company The term "contract cost" means the total cost of all work described in Item 6 of the declarations The term "rental cost" means the total cost to the Contractor for rental of work trams or other railroad equipment, including the remuneration of all emplot ees of the insured while operating, attached to or engaged thereon The advance premium stated in the declarations is an estimated premium only Upon termination of this policy the earned premium shall be computed in accordance with the company's rules, rates, ratio plans, premiums and minimum premiums applicable to this insurance If the earned premium thus computed exceeds the estimated advance premium paid, the company shall look to the Contractor specified in the declarations for anv cneb excess, if leas, the company shall return to the said Contractor the unearned portion paid In to event shall payment of premium be an obligation of the named insured 2. Inspection. —The named insured shall make available to the company records of information relating to the subject matter of this insurance The company shall be permitted to inspect all operations in connection with the work described in Item 6 of the declarations S. Limits of Liability, Coverage A —The limit of bodily injury liability stated in the declarations as applicable to "each person" is the limit of the company's liability for all damages, including di -maces for care and loss of services, arising out of bodily injury sustained by one person as the result of any one occurrence, the limit of such habihty stated in the declarations as applicable to "each occurrence" is subject to the above provision respecting each person, the total limit of the company's liability for all such damage arising out of bodily injury sustained by two or more persons as the result of any one occurrence 4 Limits of Liability, Coverages B and C —The limit of liability under Cov- erages B and C stated in the declarations as applicable to "each occurrence" is the total limit of the company s liability for all damages and all loss under Coierages B and C combined arising out of pinsical marry to destruction or loss of all propert3 of one or more persons or organizations, including the loss of use of cn-% property clue to such imar,% or destruction ender Coverage B, as the result of arr one occurrence Subject to the above pro,%isio-i respecting "each ccc,. ^ence" tLe list of liabilit, imaer Coverage- B and C st-ted in the deers --:ions as "ag egate" is the total iimit of the company's liacihtr for aL damages and all loss unaer Covera_es B ai.d C conbinec ariwig oat of pn3sicai to, destriction or 1OS6 of propertr, including the loss of use of any property due to such injury or lest action under Coy eraze B Under Coverage C, the limit of the compam's iiao.. 0. for loss shall not exceed the actuel cash %alue of the property, or if the loss is of a part thereof the act -al cash Nalue of such part, at time of loss, nor r-nat it v-ould t:-en cost to repcir or replace the propertr o- such part thereof y th other of like kind and ouali- 5 Severalty of Interests, Cover�es A and E —Ti a terms "the ins -red" is used severally and not collectnely b-- the inclusion herein of more than one incurec shall not operate to increi'<e Me limits of t,e comp:ny's liar .itr —12— i s Railroad (All RR's) (Cont'd) 3-4-et 8 Hotfce.—ln the etient of an occurrence or loss, written notice containing particulars sufficient to identify the insured and also reasonably obtainable information with respect to the time, place and circumstances thereof, and the names and addresses of the injured and of available witnesses, shall be given by or for the insured to the company or any of its authorized agents as soon as practicable If claim is made or suit is brought against the insured, he shall amraediatel) forward to the company every demand, notice, summons or other process received by him or his representative 7. Assistance and Cooperation of the Insured, Coverages A and B —The in- sured &hall cooperate v ith the company and, upon the company's request, attend hearings and trials and assist in making settlements, securing and giving evidence, obtaining the attendance of witnesses and in the conduct of suits The insured shall not, except at Ins own cost, voluntarily make any pay- ment, assume any obligation or incur any expense other than for such immedi- ate medical and surgical relief to others as shall be imperatitie at the time of accident. 8 Actaon Against Company, Coverages A and B ro action shall he against the company unless, as a condition precedent thereto, the insured shall have fully complied with all the terms of this pohcy, nor until the amount of the msure&s obligation to pay shall hate been finally determined either by judgment against the insured after actual trial or by written agreement of the insured, the claimant and the company Any person or organization or the legal representative thereof who has secured such judgment or written agreement shall thereaftci be entitled to recover under this policy to the extent of the insurance aforded by this policy No person or organization s ..^_=i ha` a any right t.nder this policy to join the company as a party to any action against the insured to determine the insured's liabilit) Bankruptcy or insolvency of the insured or of the insured's estate shall not reliczc the co-nnanr of any of its obligations here- under Coverage C —No action shall lie against the company i-ilcss, as a condition precedent thereto, there shall have been full comphauce with all the terms of this policy nor until 30 days after proof of lnas is filed and the amount of loss is determined as provided in this polic') 9 Insured's Duties in Event of Loss, Coverage C —In the e-% ent of loss the insured shall (a) protect the property, whethei or Lot 'lie loss is co-%cied by this pohcy, and any further loss due to tic ms,.red'c failare to protect shall not be recoverable under this policy reasonable expenses incurred in afford. ing such protection shall be deemed incurred at tl,e company's request, (b) file ir.'i. the compm,%, as soon as practicable a.-er loss, Ins sworn proof of loss in sucl form and including sucn =formation as the co=p=T- mci reasonabh recaire and sl ail, upon u a company's re- quest, exzio.t the camaged propert7 10 Lprrryssl, Coverage C —If the v-saree and the co=,)an) fail to agree as to the amount of loss, eitner may, w train 60 days after the proof of loss is flied, dema^-d an appraisal of the loss In Bach event the is s fired and the com- pany shell each select a competent apuraiser, and the appraisers shall select a competent and disinterestea i.mpire Tre appraisers shall sate separately the actual eas-- Value and the amot.nt u- loss and failing to agree shall submit thei^ dife-e=es to the umpire An ^via-d in w-iting of a`-% vro shall deter- ii+.ne the &=oast of loss The insurcc c a the compan-. s,.a i each pay his chosen appraiser and shall bear cgt.sll- t1-e other expenses of the appraisal and ==ire .ne ccmn=-. s' cl'. rot b- rClc: 'e .i c i ed and cf _ _rats by r.n_ act re.ttmg to tppra:sal J nallroad (All RR's) Ment'd) 7 4 4 11 Psymcnt of Loss, Coverago C —The tome my finny Pixy for tine loss in money but there sliall be no abandonment of tilt damaged prol,crty to the company 12. No Benefit to Bake, Coverage 0—'I'lie insurance afrordcd by tbna policy shall not inure directly or indirectly to the benefit of any carver or bailee, other than the named insured, liable for loss to the property 13. Subrogation —In the dent of any pa3nteut under this pohc3, the company shall be subrogated to all the menreci's ii;:l,ts of reco'.ery therefor against anN person or orE,v,izatlou and the insured Rh ill eat tutr ixn(l dell-.cr instrumenla and papers -ind do ulinte-ter else is ntct%sary to secure such rights The insured shall do nothing after lo-ti to prepidice such rights 14. Apphestaon of Insurance —Tine insurance afforded by this policy is primary insurance 15 Three Year Polic3 —A l,oht v pei coil of t hi re 3 ear. is comprised of three con-ecutne annual periods Computation and adju%tnient of earned premium shall he made at tl,e end of cacti annual period Aggregate limits of liability as stated in this pnl,e3 1,11 ill applN srliarntr13 to ens It annual period 16 Changcs—Noticc to an3 agent or know led-P pox,, -.ved b-, any agent or by any other person i-hall not rffect a %%niver or a ch-mge ill diiv part of this polite or estop the enmp m% fruin i%srrting am i,-lit uncler the terms of this pohc3 , nor shall the terms of this pollc3 he w-11%rd or changed, except by endorsement is,.ued to form a p.irt of this pnlirs 17 Assignment —Assigiournt of interest under ila- policy shall not bind the company until its roni.ent is Piidnr%ed herron 1S Cancellation —This pule N nia3 lie canceled bt the nailed insured by mailing to 0 a corr,Pan} %%rillen nutire st-iting %%hen Ihereafter Ow cancellation shall be ef,ecti-te This pall( I m-11 he rauecled hs the tnlupali. b. mailing to the winied iw-und C:onirittnr .Hill gepi-innwiit„1 iuth.rit3 ill the rtsl)rt.tne addresses shown in this policy vritlrii notice statuig '% hen not less than 30 days thereafter such tanrellation shill tic effective The in"ihnb of notice as aforesaid shall be suf Lient proof of notic r The cfrtoil%e date and hour of cancellation stated in the nntl(c -hail h(eonic the cad of the P0l1c3 period Deli%ery of such written nutiec either l,% th( n-imed insured or o3 the company shall be cgiii-% alrnt to mailing If the named insured cantcls, ennied prenm.m Qhall be computed in accord- ance with the customary short irate talilc ,nd pro-edtire If the company canccL, earned premium sh ill he computed tiro i ita I'rc-,iituni adjustment may be matte either at the time cancrll-,tion is efTc ttcd or is soon as practica- ble after cancellation hctnnies cfrerti%c, btt pw%went or tender of unearned premium is riot a condition of cancellation 19 Declaration—D) ae(eptance of this pnlie' the iinnic,l insured a-rees tn,-t sucl, stiitements in the (letlarnt,m,- a-- are made hi 1111 are his ig-er- -nents ant representations, that this Polic3 is issued in reliance upon the truth of suer rcprc-cnta(iom ,aid that this I)olic3 etnhotlics ill agituucnts exstnnS between himself and the coinp-in-v of aa) of its ag^tits relating to thin in- surance In Fitness whereof, the ___ - - Insuraiiet Company has caused this policy to be signtd b3 its presidt nt ind sec l et iry at , and counter- signed on the declarations page b} i diii3 authorized ag(ut of the company (Facsimile of Signature) (Facsimile of Signature) - - - - - - - - - - - - - - - - -- - - - - -- - - - -------------------- Sccrctary 1'i esidcnt i:a- 17,t: -0 -0- 6UD 5 Gt 1s i --IT JOctober 16, 1985 "FF 12.52A ST. REPO,� , C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: 1/9/86 AGENDA ITEM N0. 6A(3) SUBJECT: Vivienda Bridge, Easement from Southern Pacific Transportation Company. "UN13IRG REQUIRED :0=�1'N'01.G REQUIRED Xx Attached is an easement from the Southern Pacific Transportation Company granting the City the right to replace the Vivienda Street Bridge over the Company's railroad tracks. Apparently, the old bridge was not built on the existing road right of way and the new bridge will be built on a slightly different alignment. This easement is necessary to clarify the City's rights in this area. Staff Recommends Council ADOPT RESOLUTION ACCEPTING EASEMENT FROM SOUTHERN PACIFIC TRANSPORTATION GRANTING CITY RIGHT TO REPLACE VIVIENDA BRIDGE OVER THE COMPANY'S RAILROAD TRACKS AND AUTHORIZE RECORDATION BY THE CITY CLERK. JK/JH/lh �-fPMD'WG MY RESOLUTION NO. 86- 1NCIC APPROVAL A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ACCEPTING EASEMENT FROM SOUTHERN PACIFIC TRANSPORTATION COMPANY GRANTING CITY RIGHT TO REPLACE VIVIENDA BRIDGE OVER THE COMPANY'S RAILROAD TRACKS (CROSSING BJ-540-9-A). WHEREAS, the City of Grand Terrace plans to replace an existing bridge at Vivienda Avenue and the railroad tracks of the Southern Pacific Transportation Company (Crossing BH-540-9-A), and WHEREAS, additional right-of-way is required for the new structure, and WHEREAS, the Southern Pacific Transportation Company has offered to grant to the City of Grand Terrace an easement for the construction of a new bridge over the railroad tracks, NOW, THEREFORE, be it resolved that the City Council of the City of Grand Terrace does hereby accept said easement and authorizes the Mayor and City Clerk to sign all documents accepting said easement on behalf of the Ci ty. ADOPTED this 9th day of January, 1986. ATTEST: City Clerk of the City of Grand Mayor of the Cityof GrandTerrace Terrace and of the City Council and of the City Council thereof. thereof. I, ILENE DUGHMAN, City Clerk of the City of Grand Terrace, do hereby` certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the day of 1986, by the following vote AYES NOES ABSENT ABSTAIN Approved as to form ity Attorney City Clerk APPROVED AS TO FOR A BY GENERAL COUNSEL C S 7362 MARCH 15 1973 RELMIS: BJ-540.9—A i STREET OR HIGHWAY EASEMENT (T4to Inbruture, made this (lay of SOUTHERN PACIFIC TRANSPORTATION COMPANY, a Delaware corporation, 11) by Intl bLtiiLen hei ern called ' Raili oad and CITY OF GRAND TERRACE, a municipal corporation of the State of California, address h(i(yin (dl(d (oantev Nuttrojort4: by means of an overpass, 1 That Railroad hereby grants to Grantee the right to construct i eLonsti uct maintain and use a sti ect of het einafter termed "highway", upon and across the teal pi operty desci ibed on the attached P.xhihit "A 2 The rights herein gi anted are expressly limited vet tically and shall not extend beyond a plane pal allel %% Ith aild twenty (20) feet above the roadway surface of the highway as of iginally tonal acted except that lighting fixtut es and etmi lar highway appurtenances may extend above ,aid plane provided that any much fa(Ihtles will be t emoved 01 i eat ► an)ted within thirty (30) days after notification from Railtoad that such fauhtie, rote►fete i%ith Railioad, Intended u,e of the Space above said plane 3 This giant Is subject and suboi dlnate to the pilot right of Rallt oad its ;ucce,soi, and a,signs to use all the pi o perty de-30 ibed in the performance of Its duty as a common cat I let and the► e Is I e,ei ved unto Rath oad it, ,ucce,Got, and as,ign, the right to construct, reconstruct maintain use and iemove exi-ting and future tian,poitation communication power and pipeline facilities in upon, over, undet act oss of along ,aid pi opel ty in the event Rmh oad LI a(k ige fat Ibttc, ate i emoved from said property Railroad shall not be obligated to make any change in the gi ade of , ud high%~ ay not shall such removal affect Railroad's title to the underlying property This grant Is subject to all licenses, leases easements t estt actions conditions covenants encumbi ante- hens and claims of title which may affect said property, and the woi d "giant shall not be construed a, a covenant agatn,t the existence theieof 4 1 he rights herein granted shall lapse and become void if the construction of i econ,t► u(�ion of ud high%% ,Iv t, not commenced within two (2) year s from the date first herein wi itten 5 Phis giant shall not be construed as conveying or othei wise vesting in Gi antee the tight to in,t ill of to author yr the Installation of any ditches, pipes drains sew(t of under gi ound sti uctui e,, of the facilities of any telegi iph telephone 01 electi is powei lines in upon, ovet , tinder, across or along ,aid pi opei ty except as neces,at y for maintenance Of ,aid highway 6 Grantee ,hall obtain any nece,saiy governmental authority to con,ti mt t econ,ti uct inaint tin and IIW , ud high%%av Any (onti actor performing work on the propet ty het ein described shall execute Ruh oad , Aandai d form of conti actoi , agt (ement pi rot to commencing any work on Rath oad , pin emir, _ A-111—u the nlun ,Manse of (on,,t I ud ing I((on,ttii(ttng and mat It EXHIBIT "A" That certain parcel of land situated in the City of Grand Terrace, County of San Bernardino, State of California, being a portion of Section 32, Township 1 South, Range 4 West, San Bernardino Meridian, described as follows: Commencing at the point in the northwesterly prolongation of the center line of Vivienda Avenue which bears North 59000'00" West along said center line 120.21 feet from the intersection of the said center line of Vivienda Avenue with the center line of Grand Avenue as said Avenues are shown on the Record of Survey, recorded in Book 1 of Records of Survey, Page 33, Records of said County; thence North 78040147" West 250.07 feet to a point in the southeasterly line of land (80 feet wide) of Southern Pacific Transportation Company and the True Point of Beginning of the parcel of land to be described; thence North 17006136" East along said southeasterly line 70.16 feet; thence North 68059141" West 80.19 feet to a point in the northwesterly line of said Company's land; thence South 17006'36" West along said northwesterly line, 70.16 feet; thence South 68059141" East 80.19 feet to the True Point of Beginning, containing an area of 0.129 of an acre, more or less. -Page 1 of 1- K Date 1/2/86 C R A ITEM ( ) COUNCIL ITEM (xx) MEETING DATE: 1/9/86 AGENDA ITEM NO. 6A(4) n Ag reement (GTC84-02) with Moffatt & SUBJECT: Amendment No. 2 to Engineering Design Nichol Engineers for Vivienda Bridge Design• FUNDING IS REQUIRED XX NO FUNDING IS REQUIRED Report attached), and resented to Council September 26, 198(Staff ardinggas line relocation. This item was P ending further information reg no action was taking p Staff Recommends Council GREEMENT (GTC84-02 AUTHORIZE MAYOR TO EXECUTE SUPPLEMENTAL ACOST WOFH$1�202TT0&BEICHOL ENG INEERS FOR A TOTAL AMOUNT OF $6,012 WIT FUND BALANCE. CITY S NET APPROPRIATED FROM CITY S GAS TA Attachments STAFF REPORT R A ITEM ( ) COUNCIL ITEM (xx) =NOA ITEM NO. eZ T3 e* September 18, 1985 12.52A ME-ETING DATE: September 26, 1985 <M 3JECT: Amendment No. 1 to Engineering Design Agreement with Moffatt & Nichol Engineers for Vivienda Bridge Design. 13ING REgJI:)ED xx FU`i0ING RECJPED During the design process of the Vivienda Bridge, it was necessary for the Consultant, Moffatt & Nichol Engineers, to do some work that was not anticipated at the time the original contract was approved and in order to secure Federal funds for the additional work, we are required to amend our agreement with the Consultant. The total amount if $6,012, of which the City will pay 20% or $1,202, from the City Gas Tax allocation. 01 STAFF RECOMMENDS THAT THE CITY COUNCIL. AUTHORIZE MAYOR TO EXECUTE SUPPLEMENTAL AGREEMENT FOR VIVIENDA BRIDGE DESIGN CONTRACT (GTC84-02) WITH MOFFATT & NICHOL ENGINEERS FOR A TOTAL AMOUNT OF $6,012 WITH THE CITY'S NET COST OF $1,202 TO BE APPROPRIATED FROM CITY'S GAS TAX FUND BALANCE. JK/JS/lh Attachment f GTC-84-02-1 SUPPLEMENTAL AGREEMENT NO. 1 VIVIENDA STREET BRIDGE (COST $5373, NET FEE $ 639) This Supplemental Agreement between the City of Grand Terrace and Moffatt & Nichol Engineers is to authorize additional reimbursement to Moffatt & Nichol Engineers in the amount of $6,012, (cost $5373, net fee $639), to pay for additional engineering services not anticipated in the original agreement. These services include- 1. Determining actual street right of way in relation to the existing bridge and the proposed bridge. 2. Resolve the question of prior rights for Water -line relocation. 3. Coordinate efforts to resolve the overall utility relocations The method and time of payment shall be the same as specified in the original agreement CITY OF GRAND TERRACE BY MAYOR ATTEST CITY CLERK DATE MOFFATT & NICHOL ENGINEERS -,734/"rs- DATE CALTRANS DATE U 1 December 16, 1985 + T 12 52A C R A ITEM ( ) COUNCIL ITEM (xx) MEETING DATE: January 9 , 1986 AGENDA ITEM NO. 6A(5) SUBJECT Approve Plans and Specifications for Vivienda Avenue Overhead Bridge FUNDING REQUIRED NO FUNDING REQUIRED xx Plans and specifications for the Vivienda Avenue overhead Bridge are on file in the office of Kicak and Associates, Inc, available for inspection by members of the City Council and Public. STAFF RECOMMENDS THAT THE CITY COUNCIL APPROVE PLANS AND SPECIFICATIONS FOR THE VIVIENDA AVENUE OVERHEAD BRIDGE. JK/JS/lh 0 � December 16, 1985 � �4 5an T 12 52A 1 C R A ITEM ( ) COUNCIL ITEM (xx) MEETING DATE: January 9, 1986 AGENDA ITEM NO. 6A(6) SUBJECT Construction Schedule Vivienda Avenue Bridge FUNDING REQUIRED xx NO FUNDING REQUIRED The attached schedule is proposed for the construction of the Vivienda Avenue Overhead Bridge. STAFF RECOMMENDS THAT THE CITY COUNCIL APPROVE THE ATTACHED CONSTRUCTION SCHEDULE. JK/JS/lh 12.52A VIVIENDA AVENUE BRIDGE PRE -CONSTRUCTION SCHEDULE City Council Authorize Calling for Bids Advertise for Construction Bids Pre -Bid Conference Bids due Award Contract Start Work rA January 23, 1986 January 24, 1986 February 18, 1986 February 24, 1986 March 13, 1986 April 1, 1986 MMM Confrarf A City R.R. Permits & Ins. 4 71 MMMMM MMMMM MMMMM MMMMM MMMMM MMM"MMMMMMMMMMM MMM"MMMMMMMMMMM MM■MMMMMMMMMMMM , 'MM MMMMMMMMMMMM MMMMMM MMMMMMMMMMMMMMMMMI MMMMMMMMMMMM MMMMMMMMMMMM MMMMMMMMMMMM MMMMMMMMMMMM ■ ■ MM Mii MMM MMM 7 unc. December 16, 198b 12 52A T- A i C R A ITEM ( ) COUNCIL ITEMX) MEETING DATE: January 9 , 1986 AGENDA ITEM NO. 6A(7) SUBJECT Vivienda Avenue Overhead Bridge, Advertisement for Bids (GTB86-02) FUNDING REQUIRED xx NO FUNDING REQUIRED If the City Council approves the above items concerning the Vivienda Avenue overhead bridge, the next step is to authorize advertising for construction bids STAFF RECOMMENDS THAT THE CITY COUNCIL AUTHORIZE ADVERTISING FOR BIDS FOR THE VIVIENDA AVENUE OVERHEAD BRIDGE (GTB86-02) PENDING APPROVAL OF REVISED AGREEMENT WITH CALTRANS (GTC-84-24-1) JS/JK/lh n _ December 30, 1981 /'A � To � — 12 52A a � , 1 1 C R A ITEM ( ) COUNCIL ITEM fix) MEETING DATE: JANUARY 9 , 1986 AGENDA ITEM NO. 6A(8) SUBJECT VIVIENDA BRIDGE - Construction Engineering Services (GTC86-03) FUNDING REQUIRED xx NO FUNDING REQUIRED _ The attached agreement between the City of Grand Terrace and Moffatt & Nichol Engineer's provides for Moffatt & Nichol to supply certain engineering services during the construction phase of the Vivienda Bridge Services will be provided on -call as needed by the City STAFF RECOMMENDS THAT THE CITY COUNCIL APPROVE THE AGREEMENT FOR CONSTRUrTION ENGINEERING SERVICES. (GTC86-03) WITH MOFFATT & NICHOL ENGINEERING JK/JS/lh Attachment 1 GTC-86-03 AGREEMENT FOR CONSTRUCTION ENGINEERING SERVICES This personal services agreement between the City of Grand Terrace and Moffatt and Nichol Engineers is for the purpose of providing construction engineering services for the Vivienda Bridge pro3ect. Services to be provided by Moffatt and Nichol Engineers may include the following items, and such other duties as directed by the City 1 Review of shop drawings. 2. Geotechnical Inspection 3. Pre -Construction Conference. 4. Periodic Site Inspection, if requested by the City Reimbursement for these services will be based on the attached Schedule of fees, identified as Attachment "B", and titled Rate Schedule for Professional Services. The maximum amount of this contract shall not exceed $10,000.00 CITY OF GRAND TERRACE BY MAYOR ATTEST. CITY CLERK DATE Approved as to form City Attorney MOFFATT AND NICHOL ENGINEERS BY CALTRANS DATE ' EXHIBIT '� J, (GTC-86-03) L 0 C A L 0R0GRAMS MAN11AL V n L. T SECTION 18 - CIVIL RIGHTS CONTENTS Page No. GENERAL. 1-18-1 _ RESPONSIBILITIES . . . . . . . . . . 1-18- 1 Federal Highway Administration . . . . . . . . . . . . . 1-18-1 Headquarters Office of Affirmative Action and . . . . . 1-18-2 Civil Rights Headquarters Division of Local Assistance . . . . . . . 1-184 District Local Assistance Civil Rights Coordinators . . 1-18-3 METHODS OF COMPLIANCE ASSURANCES . . . . . . . . . . . . . . 1-18-4 LOCAL AGENCY MINORITY BUSINESS ENTERPRISE PROGRAMS . . . . . 1-18-4 CIVIL RIGHTS COMPLAINTS . . . . . . . . . . . . . . . . . . 1-18-1) SHOW CAUSE NOTICES . . . . . . . . . . . . . . . . . . . . . 1-18-6 CIVIL RIGHTS COMPLIANCE REVIEW OF LOCATION PROCEDURES. . . . EXHIBITS t 18-1 Civil Rights Compliance Review Checklist 18-2 Guidelines For Civil Rights Compliance Review of Location Procedures 1 EXHIBIT 18-2d P,ublic Hearings 4 When reviewing the conduct of public hearings, the following questions should be used: 1. Are hearings) held at a place and time convenient to minorities? 2. Are advertisements of the hearings) (i.e., newspapers, posters, radio, etc.) adequate to provide notification to minorities? 3. Where non-English speaking minorities are involved, what provisions are made to overcome language barriers both in advertisements and at the hearing(s)? 4. Are minority leaders specifically invited to attend and present their views? Do they attend? Do they make comments? !k 5. To what extent does the Agency respond to questions asked and consider comments made by minority persons at the hearing(s)? 6. To what extent are fair housing requirements and the availability -,of hardship acquisition discussed at public hearings when minorities are to be relocated? 4 r EXHIBIT 18-2c 7. Have the gradeline, safety considerations, cross -street treatment, pedestrian overpasses, and other design features been established for all alternatives to the same degree in minority areas as in nonminority areas? 8. Is access to and from the various alternates provided without discrimination? 9. Would the alternates have an effect on traffic volumes on adjacent streets within minority communities? To what extent has the Agency studied the effect of increased or decreased traffic on residences and business? 10. To what extent have aesthetics, noise, and air quality been considered within minority communities? 11. Has all the above information been adequately tabulated and mapped for use in the location determination? Community Participation In any review of projects, a determination should be made that the minority groups have had an opportunity to provide meaningful input into t } the decision -making process regarding their goals and needs as they `- pertain to the location determination. The following questions should be used- 1. To what extent do the Agency's procedures provide for consultation with and dissemination of information to minorities? 2. Where non-English speaking minorities are involved, what provisions are made to overcome language barriers? 3. How are the minority leaders identified and encouraged to provide suggestions and ask questions about locations? 4. To what extent are informal hearings and meetings held with the affected minority communities and groups? 5. To what extent does the Agency respond to questions asked and consider comments made by minorities? 6. To what extent are minorities represented on the various councils, boards, and committees, etc., that provide input to the location determination? How were these representatives selected and have they been given an equal voice? �1 EXHIBIT 18-2b Location Determination When reviewing the process leading to location determination on a specific project, the following questions are to be used 1. To what extent has the Agency or consultant compiled the following information for use in the location determination? a. The racial character of the portion of the area through which the alternate locations pass, including the approximate number by race of persons and families affected by each alternate (affected means all persons directly displaced or located in areas directly adjoining the road). b. The social and economic character of the area through which alternates pass, including levels of income, whether the area is commercial or residential, and the approximate number of minor- ity and nonminority owners of businesses and residences in the area. c. The racial character of the people employed in the area affected by each alternate. 2. How was the racial and ethnic data used to identify possible problem areas and adverse impacts, such as relocation difficulties or possi- ble changes in minority income capabilities, mobility, or community cohesion? What efforts have been made to rectify these problem areas and minimize the adverse impacts? 3. Will a minority area be bypassed or separated from contiguous areas by any of the alternatives and, if so, what effect will this have on the minority community? To what extent will it perpetuate patterns of segregation? 4. How will each of the alternates affect the use of various community facilities and services such as hospitals, libraries, shopping areas, fire stations, police installations, schools, churches, parks and recreation centers by minority groups in the area? 5. To what extent will each of the locations produce an adverse effect on residential, commercial and industrial development existing or planned within minority communities? 6. What attempt has the Agency made to satisfy minority community planning goals and needs? To what extent were the goals and needs determined utilizing input from the minority community? 4 l _11 -11' Ur-3IBIT 18-2a GUIDELINES FOR CIVIL RIGHTS COMPLIANCE REVIEWS OF LOCATION PROCEDURES General 1. As a result of the choice of highway locations or the pr---ocedures used in arriving at the choice, has the Agency, State, ,:r- Federal Highway Administration received any civil rights compla=-rts? If so, what were the complaints and what has been done to reso',ae them? 2. a. To what extent does the Agency employ minority sta`= personnel ' in the location program under review? Are these pe!-ssonnel involved in the following - - developing and comparing alternatives, - - assessing impacts, and - - when used, operating through consultant contract» ? Are they involved in any other related areas? If not, »what is being done to recruit and hire minority personnel? b. What training or educational sessions are conducted :co increase �— the skills of minorities as well as nonminorities? -Are promo- tion opportunities available for minorities? Does tine Agency fill professional as well as nonprofessional positlor.ns with minorities? If not, what is being done to rectify Pese situations? 3. Does the Agency choose consultant firms without discrim7,"ation on the basis of race, sex, color, creed, or national origin- Is there evidence that minority consultants and consultants with--;inority staffs offered equal employment opportunity? How many these firms have contracts and what type are they? 4. Does the process for preparation of Environmental Impact State- ments, or do the Environmental Impact Statements themse'i=es, reflect any indication of a violation of any of the provisions Title VI or Title VIII? If so, elaborate. EXHIBIT M-lb 1982-1 6. How are MBE and Labor Compliance requirements being monitory on going contracts? 7. Are MBE reports to Caltrans timely? Do project records bacW up reports? 8. Any consultant agreements or contracts? How many given to MBE contractors? What steps taken to increase MBE participation? 9. Are any route planning studies underway? If yes, see Exhibit 18-2. 10. Are public hearings being publicized and held in convenient locations? 11. Is right of way being obtained for federal -aid projects? Daes right of way impact minorities? Note: This review will be limited to the agency's road department. However, the agency will not be required to develop separate programs: for the road department if their program covers more than their road . department. General 1. EXHIBIT 18-1a 1982-1 CIVIL RIGHTS COMPLIANCE REVIEW CHECKLIST Does agency have formal Title VI Civil Rights Program? If no, reasons? 2. Does agency have approved MBE Program? If no, reasons? 3. Management Support Statement of programs? How implemented throughout agency? 4. Civil Rights Coordinator and MBE Liaison Officer identified and phone numbers? What are areas of responsibility? Who do Coordinators report to? 5. If the reviewer does not already have one, obtain copy of Title VI and MBE Affirmative Action Plans. If not completed, what reasons for delay? 6. What procedure is used to handle Title VI and MBE discrimination complaints? 7. Written Title VI or MBE discrimination complaints pending? What is basis of discrimination complaint? 8. What action has been taken on written Title VI or MBE discrimination complaints completed within last year? Federal -Aid Highway Projects 1. How are MBE project goals being set? Are the goals realistic? 2. What MBE directory does the agency use? If the agency uses their own, how is it updated? How are firms being certified? 3. How are prospective MBE contractors being notified of advertised projects? 4. Are prospective MBE contractors being provided bidding assistance? 5. Is the agency's "good faith effort" determination well documented? '1 1-18-6 1982-1 with either the local agency, Caltrans, or the FHWA. Discrimination complaints may be initiated by individuals, groups of individuals, or organizations. Discrimination complaints should be in writing. Any Title VI or MBE complaints received by Caltrans will be investigated by the Headquarters Office of Affirmative Action and Civil Rights. They will endeavor to resolve said complaints within 90 days of receipt. The appropriate DOT Modal Element will be furnished a copy of the complaint and will be invited to participate in the investigation and resolution. The DOT Modal Element will receive a complete investigative report on the complaint and will be requested to concur in the proposed disposition of said complaint. Local Agencies shall notify the Caltrans District of any Title VI or MBE discrimination complaints they may receive concerning Local Assistance Programs administered by Caltrans. SHOW CAUSE NOTICES Headquarters Office of Affirmative Action and Civil Rights conducts frequent reviews of minority hiring practices of contractors performing work on Federal -aid projects. When a contractor is found not in com- pliance with the requirements for minority hiring practices, he is officially notified by issuance of a "Show Cause Notice." In both State administered and Local Agency administered contracts, . the Show Cause Notice will be prepared by Headquarters Office of Affirmative Action and Civil Rights when a discrepancy is found. The District will be requested to issue the Notice and schedule the hearing for a date 15 to 20 days after the contractor's anticipated receipt of the Notice. The Notice must bear the signature of a District Deputy Director or Division Chief at the Supervising Engineer level or higher. The hearing will normally be held in Sacramento by the Headquarters Office of Affirmative Action and Civil Rights. They should receive five copies of the Show Cause Notice and two copies of the return receipt. CIVIL RIGHTS COMPLIANCE REVIEWS OF LOCATION PROCEDURES The State will monitor a Local Agency's location procedures to assure compliance with Title VI and Title VIII of the Civil Rights Acts of 1964 and 1968, respectively. The "Guidelines For Civil Rights Compliance Reviews of Location Procedures" (see EXHIBIT 18-2), written in question form, will be used to the extent applicable as a minimum guide. These guidelines are intended to suggest areas where compliance reviews may be appropriate, not to limit the range of questions that may be asked. After a review is completed, the reviewer should have a rather comprehensive knowledge of the agency's highway location procedures as they pertain to civil rights. Based upon the answers to these questions, . the reviewer should be able to judge whether or not the agency is in compliance with Title VI and Title VIII and recommend appropriate remedial action. 1-18-5 1982-1 Option 2 - Develop own MBE Program in compliance with Part 23 of Title 49 CFR. This option must be used when the Local Agency is not eligible for Option 1. It cannot be used when Caltrans advertises and awards the contract. If a Local Agency chooses to develop their own MBE Program in compliance with Part 23 of Title 49 CFR, their program must be approved by a Federal Department of Transportation (DOT) Modal Element, such as the Federal Highway Administration, the Urban Mass Transportation Administration, or the Federal Aviation Administration. Once the Local Agency's MBE Program has been approved by a DOT Modal Element the MBE Program must be accepted by all other DOT Modal Elements. Normally, the Local Agency will go to the DOT Modal Element which provides the most Federal funds on an annual basis for approval. The approval procedures outlined in this section cover approvals by the FHWA. If the Local Agency chooses to obtain approval from another DOT Modal Element, they should be contacted for approval procedures. Once a program is accepted by the DOT Modal Element, Caltrans will honor the Local Agency's program until notified otherwise. The Local Agency will send to Caltrans a copy of the submitted program with the DOT Modal Element's letter of acceptance. The Local Agency prepares their MBE Program and submits it to the District. The transmittal letter should indicate if more than one DOT Modal Element will be involved. The District MBE Coordinator reviews the proposed MBE Program and forwards it to Headquarters. In Headquarters, the proposed MBE Program is reviewed by the Local Assistance MBE Coordinator. At the option of the Local Agency, the program may first be submitted in draft form for comments by the District and Headquarters Coordinators. The Headquarters Local Assistance MBE Coordinator concurs in or approves the MBE Program and notifies the Local Agency. The Local Agency includes the special provisions, which implement their MBE Program, into their contract special provisions. After the Local Agency's MBE Program has been accepted by a DOT Modal Element, Caltrans review of the MBE special provisions and project MBE goals will be limited to verifying their inclusion in the contract. However, the Local Agency will be required to comply with the Caltrans MBE Program reporting procedures. CIVIL RIGHTS COMPLAINTS The procedures in this section have been established to receive and resolve alleged civil rights discrimination complaints concerning a project or projects funded with FHWA funds. The complaint may be lodged 1-18-4 1982-1 METHODS OF COMPLIANCE ASSURANCES 1. Assurances by the agencies• The State signs annual assurances to the FHWA to certify compliance with the law. Similar assur- ances are agreed to by the Local Agency when they execute the "Local Agency -State Agreement for Federal -Aid Projects". (See Section 16, "Local Agency -State Agreements" of this manual.) The Program Supplemental Agreement for each project will include the Local Agency's reaffirmation of the Nondiscrimination Assurances contained in the "Local Agency -State Agreement for Federal -Aid Projects." 2. Reviews Methods of administration by the State and Local Agencies are subject to periodic reviews by the FHWA. 3. Field Reviews The FHWA may choose to audit recipients directly. A field review may be held if felt necessary in any agency, particularly in the event of complaints to the Office of Federal Contract Compliance, or the Equal Employment Opportunity Commission. Office of Affirmative Action and Civil Rights personnel will participate in these field reviews. LOCAL AGENCY MINORITY BUSINESS ENTERPRISE PROGRAMS The Local Agency has two options in complying with the Minority Business Enterprise (MBE) Program requirements. These options include the following 1. Accept the Caltrans MBE Program. 2. Develop own MBE Program in compliance with Part 23 of Title 49 CFR. The following discussion outlines the approval procedures for the MBE Programs and specifications for each of the options. Option 1 - Accept the Caltrans MBE Program This option must be used when Caltrans advertises and awards the contract. It may be used when the Local Agency receives only FHWA funds and receives less than $100,000 per year or all projects are under $100,000. In this option, the Local Agency indicates their decision to use the Caltrans MBE Program in the PS&E transmittal letter and designates their MBE Liaison Officer. The Local Agency inserts the Caltrans MBE special provisions in their contract special provisions. The District MBE Coordinator reviews and approves the special provisions. The Headquarters Office of Affirmative Action and Civil Rights sets the project MBE goals on Caltrans advertised projects. 1-18-3 1982-1 District Local Assistance Civil Rights Coordinator • District responsibilities include the following 1. Conducts Title VI Compliance reviews of the Local Agency's MBE and Civil Rights programs to assure compliance with Federal requirements. (See EXHIBIT 18-1.) a. Includes specific recommendations for improving the agency's MBE and Civil Rights programs. b. Determines if an agency's MBE and Civil Rights policies and • procedures meet Federal requirements to be eligible for Federal -aid highway funds. 2. Develops and administers training programs for the Local Agency's Civil Rights officer and engineering staff which include a. Developing and implementing agency's MBE and Civil Rights programs and Affirmative Action Plan. b. Communicating with minorities and disadvantaged groups and women. c. Preparing and reviewing MBE and Civil Rights reports and documents. d. Checking MBE and Civil Rights compliance procedures. e. Informing the agency and contractor of MBE and Civil Rights requirements and assisting them in preparing reports and documents. f. Review and recommend approval of contract award to Local Agency contractor In accordance with specified procedures regarding meeting goals. 3. Monitors the Local Agency's plan and programs by conducting office and field reviews with the agency's Civil Rights officer. 4. At the request of the Local Agency or a third party, investigates, analyzes, and recommends solutions for Title VI discrimination complaints. 5. Maintains up-to-date summary of Local Agency's MBE and Civil Rights status. 6. Makes necessary reports to the Division MBE Coordinator. 1-18-2 1982-1 Headquarters Office of Affirmative Action and Civil Rights FHWA required the states to develop and implement appropriate guide- lines to assure full compliance with Civil Rights and MBE requirements. Caltrans developed the Civil Rights Implementation Plan and the Caltrans Minority Business Program in order to comply with these requirements. Headquarters responsibilities include the following 1. Compile required reports for FHWA. 2. Develop Caltrans Affirmative Action Guidelines and Caltrans Minority Business Program for FHWA approval. 3. Approve Caltrans Divisional Affirmative Action Plans. 4. Field review and monitor contractors for compliance with area plans and MBE requirements. 5. Investigate discrimination complaints. 6. After thorough investigation, Headquarters could order the issuance of a "Show Cause" notice against a contractor or Local Agency. Headquarters Division of Local Assistance Division responsibilities include the following 1. Ensure Local Agency compliance with Title VI requirements. 2. Develop Title VI compliance review procedures and affirmative action guidelines, subject to approval by the Headquarters Office of Affirmative Action and Civil Rights. 3. Ensure Local Agency compliance with MBE requirements. a. Review and approve proposed Local Agency MBE programs. b. Prepare and update MBE directory. c. Conduct MBE process reviews. d. Review and recommended action to be taken for Local Agency or contractor noncompliance with MBE requirements will be a joint decision reached between the Division of Local Assistance and the Office of Affirmative Action and Civil Rights e. Make necessary reports to the Headquarters Office of Affirmative Action and Civil Rights. 4. Assist Districts in developing training programs for Local Agency Civil Rights and Engineering staffs. 1-18-1 1982-1 CIVIL RIGHTS GENERAL This section has been prepared to provide guidance for the Local Agency to comply with the Civil Rights requirements for Federal -aid transportation programs. The information contained in this section has been extracted from other documents and should not be considered as a replacement or substitute for the laws, rules and regulations, agreements, circulars, and other guidance available. Labor Compliance and Equal Employment Opportunity (EEO) requirements involved in contract administration are covered in Local Programs Manual, Vol. II, Sections 2-15 and 2-16, respectively. FHPM 2-1-2 provides guidelines for the implementation of Title VI provisions of the Civil Rights Act of 1964, and for the conduct of Title VI compliance reviews relative to the Federal -aid Highway Program, including but not limited to the Civil Rights program for those agencies receiving Federal -aid highway funds. Part 23 of Title 49 of the Code of Federal Regulations establishes the Federal Department of Transportation's policy of supporting the fullest possible participation of firms owned and controlled by minorities and women in Department of Transportation programs. RESPONSIBILITIES Federal Highway Administration The FHWA administers the payment of Federal -aid Highway funds to states, counties, cities, and other agencies such as transit districts, etc., for transportation related projects. The FHWA is responsible for monitoring these agencies for compliance with Title VI and other aspects of the Civil Rights Acts of 1964, 1968, 1973, and Executive Order 11246, all concerning nondiscrimination in administration of federal funds. Since the Civil Rights and MBE programs are not under Certification Acceptance, the FHWA has retained ultimate approval authority over these programs. However, some activities have been delegated to the State through the FHWA's approval of the State's Civil Rights and MBE programs. MC =&ATT NICHOL_ , GTC-86-03 ENC EERS ATTACHMENT "B" RATE SCHEDULE FOR PROFESSIONAL SERVICES Effective June 1985 Classifications Hourly Rates ENGINEERING Principals $90.00 Project Engineers $75 00 Coastal Scientist $73 00 Mechanical Engineer $67.00 Electrical Engineer $65 00 Structural Engineer $60.00 Coastal/Harbor Engineer $57.00 Civil Engineer $57 00 Staff Engineer $42 00 ARCHITECTS/SPECIFICATIONS Architects $60 00 Specifications $57 00 DRAFTING Drafter II $45.00 Drafter I $35.00 CLERICAL Word Processing $35 00 General Clerical $28 00 REIMBURSABLE EXPENSES Computer Rates - General System at $ 200/hour. - Micro Computer at $ 25/hour Reproductions - In-house prints & Xerox at cost. - Other reproduction at cost plus 15% Subcontractors - Cost + 15% unless otherwise provided in written agreement. Milage - Company auto at 25t mile Travel - Travel and expenses at cost. NOTE HOURLY RATES & REIMBURSABLE EXPENSES SUBJECT TO REVISION. Attachment "B" DATE: 1/21/86 12-08.8010 TA U T C R A ITEM ( ) COUNCIL ITEM (X) MEETING DATE: January 23, 1986 AGENDA ITEM NO. r /) SUBJECT Master Plan for Barton Road/Michigan Street Corridors FUNDING REQUIRED Xx NO FUNDING REQUIRED At the regularly scheduled City Council meeting held on January 9, 1986, the City Council requested that staff combine both the Barton Road and Michigan Street Master Plans as one plan. Also, per City Council's request, staff also revised the following outline for the Master Plan for Barton Road/Michigan Street Corridors. DESCRIPTION TIME -TABLE 1. Gather information and data in relation to Barton Road. 1/27/86 - 2/28/86 2. Meet with individual Council members to gather their input. 3/3/86 - 3/14/86 3. Prepare different alternatives and present to Planning Commission for their review and comments. 4/7/86 4. Prepare first draft of Master Plan and present to City Council for their review. 4/24/86 5. Present final draft of Master Plan to Planning Commission for adoption of Resolution 5/5/86 6. Present final draft of Master Plan to City Council for adoption of Resolution. 5/22/86 Attached is a boundary map showing the Master Plan area. In order to undertake this Master Plan, aerial photos and the topography for this area is required. Estimated cost is $3,700.00. The information from these on -site and off -site aerial photos and topography can eventually be used for the actual engineering for future improvements. Preliminary Engineering to set control for photos and topography as well as STAFF REPORT - CITY COUNCIL 12-08.8010 1/23/86 PAGE 2 necessary preliminary engineering for rough grading, drainage, sewer and street layout is estimated to cost $6,500.00. The Planning function will be included in the current Planning Budget. The following is a budget breakdown of additional funds needed to complete this project: DESCRIPTION AMOUNT 1. Aerial Photos and Mapping 700.00 2. Preliminary Engineering $6,500.0� TOTAL Staff recommends that City Council: $10,200.00 1. APPROVE THE TRANSFER OF $10,200.00 FROM GENERAL FUND BALANCE TO THE PLANNING DEPARTMENT. 2. APPROVE THE ABOVE OUTLINE FOR THE MASTER PLAN FOR BARTON ROAD/MICHIGAN STREET CORRIDOR. JR/dlk f 0 1000 I FEET N Q CITY BOUNDARY LOW DENSITY RESIDENTIALO UNIT) MEDIUM DENSITY RESIDENTIAL (2+UNITS) MOBILE HOMES COMMERCIAL RETAIL COMMERCIAL OFFICE LIGHT INDUSTRIAL PARKS L. -7lo L L L L' L L L L L L L L L L PUBLIC FACILITIES CHURCHES i �V/ AGRICULTURE VACANT SOURCE Beland/Associates Inc FIGURE II-4 EXISTING LAND USE rand Terrace C DATE: r January 20, 1986 — ( � T 12-8.8009 VA U l -<dA C R A ITEM ( ) COUNCIL ITEM (x)) MEETING DATE- January 23, 1986 AGENDA ITEM NO. SUBJECT General Plan Update FUNDING REQUIRED xx NO FUNDING REQUIRED Per City Council's request, staff has revised the following outline for the General Plan Update. DESCRIPTION TIME -TABLE PHASE 1 - RESEARCH AND ANALYSIS Task 1 1 Data Collection/Review Several Workshop sessions with staff, Planning Commission and City Council PHASE 2 - DRAFT GENERAL PLAN Task 2.1 Draft Community Goals 2.2 Land Use Alternatives 2.3 Preliminary Hazards, Natural Resources and Cultural Resources Elements 2.4 Preliminary Community Development Element 2.5 Preliminary Infrastructure Element Including Traffic and Circulation 2.6 Preliminary Housing Element and HAP 2 7 Revise and Update Master Environmental Assessment E.I.R. 4) 2 8 Draft General Plan. Several Study Sessions with the Planning Commission and City Council 5-23-86 - 7-4-86 7-7-86 - 9-8-86 0 I STAFF REPORT - CITY COUNCIL 1-23-86 12-8 8009 PAGE 2 DESCRIPTION TIME -TABLE PHASE 3 GENERAL PLAN REVIEW, ADOPTION AND PUBLICATION 9-9-86 - 12-1-86 Task 3.1 Public Hearings 3 2 Pre -Print Documents (Including Revisions) 3.3 Final Publication In order to complete this update, Staff anticipates at least 200 hours of Staff time at $35 00/Hr, plus $300.00 for printing. The total budget amount for this pro]ect is $7,300.00. STAFF RECOMMENDS THAT CITY COUNCIL - 1) APPROVE THE TRANSFER OF $7,300.00 FROM THE GENERAL FUND BALANCE TO THE PLANNING DEPARTMENT. 2) APPROVE THE ABOVE OUTLINE FOR THE GENERAL PLAN UPDATE. AE/lh 't c STAFF REPORT Date 1/16/86 C R A ITEM ( ) COUNCIL ITEM (xx) MEETING DATE: 1/23/86 AGENDA ITEM NO. _f,�_ SUBJECT: Application for Religious Solicitation License FUNDING IS REQUIRED NO FUNDING IS REQUIRED XX (Reference Chapter 5.64, Peddling, Soliciting and Hawking, in your Municipal Code, which requires Council authorization to issue subject license.) Attached is United States Mission/Hudson House application received by the City Clerk requesting a license to conduct religious solicitation within the City during ,the months of February and March from 1 00 p.m. to 8 00 p.m. (Note Section 5.64.060 B. limits solicitation to daylight hours). Pursuant to Section 5.64.050, Investigation --Requirements, this information was provided to Capt. Bradford who, at the time of Agenda Packet preparation, had not submitted his recommendations for approval or denial. To eliminate copying excess material, additional information submitted with the application is in the Council Reading Box, Staff Recommendations Approve or deny the application following recommendations from Capt. Bradford and the City Attorney. r UNITED STATES MISSIONMUDSON HOUSE 1154 N WESTERN AVENUE - LOS ANGELES CALIFORNIA 90029 (213) 465-0247 DecemD--r 27, 1985 RE(0 I111'3-:D I z trt 1 Ms. Eerie Dugninan City ClerK �' T-nR.ACE City Of Grand Terrace l;�T'4 G�r�s�'' 22795 Barton Road Grand Terrace, Calif. 92324 REF: REQUEST FOR COPY OF REGULATIONS COVERING THE RELIGIOUS ACTIVITY CALLED RELIGIOUS SOLICITATION IN THE CITY OF GRAND TERRACE AND REGISTRATION FORMS THEREFOR. Dear Ms. Dugnman The United States Mission is a rel_ uj ous nonprofit corgoratson be rig duly registered as such in the State Of California, the ngnts and uavehges of which are guaranteed without waiver or abridgement under the First Amendment of the Constitution of the United States of America. For the purpose of being known and its nature and status being clearnf ed, the United Stares Mission presents the enclosed various documents to The City OF Grand Terrace and declares its intention to worship in The City Of Grand Terrace in the manner ]mown as religious sclnrstation in order that it may continue it works ordained by our Lord and Savior, Jesus Chrisc. Pleas` send a copy of any ragulatzon which you may have covering the re1Tus activity called relligious solncatat i on,. Also, please send forms that are necessary for us to declare our intention to go door to door, and worship in this manner in Tne City Of Grand Terrace. The period selecred for this activity will be Fenruary thru March, 1986 during the hours of 1.00 pm to 8.00 pm. The enclosed documents also clarifies the nature and status of our organization in compliance with the State Of California BusLness and Profe-smonal Code Sections 17510 en al, notwithscanding their nonregulaton of religious organizations such as our Mission. Also enclosed, is the current roster of volunteer Field Emissaries for the mission and copies of our authonziag credentials. For further information and ro give instructions wnicn will tacL7itate our efforts, please contact Mr. Carey Temple at the above address or telephone. Ms, Dugaman, if a permit: or certificate is to ne issued, please indicate that 1z is for Reh ous Sclicitet.on. Thank you for your cooperation and assistance in expediting this mattes. God blues you, --C ARE-YTP M P,-"E SENIOR FIELD EMISSARY US M-HH i c r cL-- Enclosures. SERVING OUR COMMUNITY SINCE 1962 CITY OF GRAND TERRACE APPLICATION FOR PEDDLING, SOLICITING OR IIAWrrT#o LICENSE (Pursuant to requirements of Chapter 5.64, Grand Terrace Municipal Code) TO City Clerk's Office City of Grand Terrace 22795 Barton Road, Second Floor Grand Terrace, CA 92324 Date 11 Jan 86 Application Is hereby made for a City of Grand Terrace license to engage in the business of peddling or hawking goods, wares, merchandise or of soliciting orders for goods or services, or of offering services for repair or improvement of real property exceeding $25 00 in cost or value within the City of Grand Terrace, pursuant to the provision of Chapter 5.64, Grand Terrace Municipal Code, with the knowledge that, If approved, the required license fee shall be paid to tire City of Grand Terrace Finance Department Applicant's Legal Name John M. Nelson Address 1154 N. Western Ave. Los Angeles, Ca 90029 (213) 465-0247 (Number and btreet)y an p e ep one um er (if Religious or Nonprofit Organization, answer the following ) Business Address 1154N. Western Ave. Los Angeles, Ca 90029 Date Articles of Incorporation filed with the% L Off ice 1966 State of ifornia 2 Applicant, partners or other persons who will engage In soliciting, peddling or hawking (Note Each person must obtain a separate license) Name Social Security Number Nom Driver's License Number 3. Specific locations and time of day applicant Intends to hawk, peddle or solicit at each location (Written permission of property owner must be submitted with application for all Hawker's license) Door to door Solicitation as a form of worship collectinq donatLons in order that the Mission may cont]-nun its work that was ordained by our Ijord and Savior, Jesus Christ. to be sold and a description of every type merchandise or service that A COPY OF TIE STATE SALES TAX PERMIT (CALIFORNIA REVENUE AND TAXATION CODE 6066) MUST BE ATTACIIED TO THE APPLICATION I, the undersigned, hereby declare that I have carefully read Section 5 64 of the Grand Terrace Municipal Code, that I understand It thoroughly and will carry out every provision thereof I further state that the statements and answers contained In this application are true to the best of my knowledqe and belief, knowing that any false stafoment will be sufflclent cause for denial or revocation of sold license I declare that there Is no known cloud on the title to ownership of the goods to be sold. I declare, under penalty of perjury, that the following Is ue and orrect. Date I I `� fA N� 6 Signature ALI'-� FEE: $25.00 PER QUARTER ($20 Application Fee Appi led to License) I hereby apply for cane of 1he following exemptions and hare submitted valid proof ( ) *Disability ( ) **under 18 ( ) ***Veteran ( ) *Religious or Nonprofit ( ) *Over 55 ( ) ***Special Veteran *See Municipal Code Section 5.64. *'Letter from parents required. *'*Authorization from Veterans' Affairs required, Special Veterans' Exemption requires proof that applicant owns good. (Business and Professions Code Sec 16102 ) SPECIAL VETERANS' EXEMPTION STATEMENT I hereby certify that I own all the goods, wares or merchandise that I plan to hawk, peddle or vend. Signature After approval, the license fee shall be paid to the Finance Department, City of Grand Terrace, 22795 Barton Road, Grand Terrace, CA 92324. I RECOMMEND THAT THIS APPLICATION BE ( ) Approved ( ) Denied Date SHERIFF'S DEPARTMENT By UNITED ST 1154 N Ms. Ilene Dugnam - ' City Clerx City Of Grand Terrace 22795 Barton Road Grand Terra, Calitorntia 92324 Dear Ms. D ugham . BS MISSION/H ERN AVENUE' LOS ANGELES C (213) 465 0247 / Jan`uary 11, 1986 \ tL \ 4, 1 Pl-N,F ORNIA 90025 -� Y, I am enalosuig the completed City of Grand Terrace Application For Peddling, S011t1ng Or Hawking License pursuant to your Municipal Code 5.64.110. This application is being submitted ad-iunct to the MLssion'S REGISTRATION & DECLARATION OF INTENT TO DO RELIGIOUS SOLICITATION IN THE CI'PX OF GRAND TERRACE which was mailed January 2, 1986, under separate cover and which also included; a current lLst of our volunteer soi=Ltors and supporting documents which will certify our status as being a re12--4ous nonprofit organization. I am also enclosing a money order for $20.00 as application fez pursuant to the above Code. The dates selected for our campaign in The City Of Grand Terrace are February tvrL, March, 1986 from 1:00 pm to 8 00 pm If there are further questions, I am available at the acove address and telephone and will be happy answer them for you. As I requested in the earlier communication, it a permit -or certificate is issued, please indicate that it is for Religious Solicitation. Thank you for the cooperation and ass st:ance in expediting th1J matter God bless you, OHN M. NELSON OFFICE MANAGER LJS M-HH C T-clt: , Enclosures Application and Application Fee SERVING OUR COMMUNITY SINCE 1962