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04-24-1986CITY OF GRAND TERRACE REGULAR COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS GRAND TERRACE CIVIC CENTER 22795 Barton Road 21 jze---� April 24, 1986 530PM * Call to Order * Invocation - Pastor Larry Wilson - Praise Fellowship Foursquare Church * Pledge of Allegiance * Roll Call CONVENE COMMUNITY REDEVELOPMENT AGENCY Staff Recommendations Council Action 1 Approval of Minutes (4/10/86) Approve 2 Approval of Check Register No CRA042486 Approve ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL 1 Items to Add/Delete 2 SPECIAL PRESENTATIONS A. 5-Year Employee Awards - Alicia Chavez & Rosalio Valenzuela B Commendation - Virgil T. Lively School Crossingg Guard C Proclamation - Soil & Water Stewardship Week May 4-11, 1986 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine & non-cont-oversial. They will be acted upon by the Council at one time without discussion Any Council Member, Staff Member or Citizen may request removal of an item from the Consent Calendar for discussion A Approve Check Register No 042486 Approve B Ratify 4/24/86 CRA Action Approve C Waive Full Reading of Ordinances On Agenda Approve D Approve 4/10/86 Minutes Approve E Approve Renewal of Bingo License- Lions Club Approve F Reject Liability Claim No GTLC-86-01 Approve I i _ PLEASE DO NOT REMOVE COUNTER COPY FROM INFORMATION COUNTER THANK YOUR COUNCIL AGENDA Staff 4/24/86 - Page 2 of 3 Recommendations Council Action 4 PUBLIC PARTICIPATION 5. ORAL REPORTS A Planning Commission (1) Accept Resignation of Vern Andress, & Approve authorize advertising vacancy for an unexpired term to expire 6/14/90 B Parks & Recreation Committee C. Historical & Cultural Activities Committee D Crime Prevention Committee E. Emergency Operations Committee (1) Declare Roberta Fulton's and Approve Donald Minesinger's terms vacant due to lack of attendance & authorize adver- tising vacancies for unexpired terms to expire 6/30/90 F. Economic Development Adhoc Committee G Chamber of Commerce H. Police Chief I Fire Chief J City Engineer K City Attorney L City Manager M. City Council PUBLIC HEARING - 7 00 P M A. Variance for Minimum Lot Width for Tract Approve No. 13050-3, Lot 1 Only (T J Austyn) B. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY Adopt following OF GRAND TERRACE, CA, AMENDING THE MUNICIPAL Public Hearing CODE OF THE CITY OF GRAND TERRACE, SECTION 18 60 030, PERTAINING TO SINGLE FAMILY RESIDENTIAL DWELLING OFF STREET PARKING (2nd Reading) 17 UNFINISHED BUSINESS A. Time Extension For Final Approval of Final Tract Map 13050-1, 2, 3 & 4 B AN ORDINANCE OF THE CITY COUNCIL OF THE CITY Consider Adopting OF GRAND TERRACE, CA, AMENDING THE MUNICIPAL First Reading CODE OF THE CITY OF GRAND TERRACE REGARDING MINIMUM SQUARE FOOTAGE FOR DWELLING UNITS WITHIN RESIDENTIAL DISTRICTS (1st Reading) (ADJOURN THE NEXT REGULAR CRA/CITY COUNCIL MEETINGS WILL BE HELD THURSDAY, MAY 8, 1986, AT 5 30 P M AGENDA ITEM REQUESTS FOR THE 5/8/86 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY 12 00 NOON ON 5/30/86 APB N � E , - 1986 i t,e!.J s.a .� , � i t cL�. alr��. Lilh1 'D-\ I , Ziii 1 io. CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY REGULAR MEETING - APRIL 10, 1986 The regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on April 10, 1986, at 5 32 p m PRESENT Hugh J Grant, Chairman Byron Matteson, Vice Chairman Tony Petta Barbara Pfennighausen Dennis L. Evans Barbara Michowski, Acting Treasurer Seth Armstead, Executive Director Ivan Hopkins, Attorney Ilene Duahman, Secretary ABSENT Thomas J Schwab, Treasurer APPROVAL OF MINUTES (3/27/86) CRA-86-16 Motion by Mrs Pfennighausen, Second by Vice Chairman Matteson, ALL AYES, to approve the Minutes of March 27, 1986, as presented. APPROVAL OF CHECK REGISTER NO CRA041086 Mrs Pfennighausen questioned Item No 2, expenditure for Civic Center Refinancing ($9,600), noted discrepancy between amount previously submitted for sewer assessment and property taxes ($9,251). CRA-86-17 Motion by Vice Chairman Matteson, Second by Mr Petta, ALL AYES, to approve Check Register No. CRA041086, as presented, with provision of a satisfactory clarification by Treasurer Schwab relative to discrepancy Adjourned at 5 40 p m The next regular meeting will be held Thursday, April 24, 1986, at 5 30 p m. APPROVED Chairman Page 1 - CRA - (4/10/86) Respectfully submitted, Secretary 'a'!' L APR 2 4 1986 COMMUNITY REDEVELOPMENT AGENCY CriA fo,- CITY OF GRAND TERRACE APRIL 24, 1986 CHECK REGISTER NO CRA042486 CHECK NO OUTSTANDING DEMANDS AS OF APRIL 24, 1986 (1) P4507 KICAK AND ASSOCIATES ENGINEERING SERVICES FOR 3/17-4/6/86 VIVIENDA BRIDGE $ 563 55 (2) 15762 DENNIS EVANS STIPENDS FOR APRIL, 1986 150 00 3) 15764 HUGH GRANT STIPENDS FOR APRIL, 1986 150 00 (4) 15767 HEALTHNET PETTA, INSURANCE FOR MAY, 1986 15 67 (5) 15770 BYRON MATTESON STIPENDS FOR APRIL, 1986 150 00 (6) 15777 ANTHONY PETTA STIPENDS FOR APRIL, 1986 134 33 (7) 15778 BARBARA PFENNIGHAUSEN STIPENDS FOR APRIL, 1986 150 00 TOTAL $1,313 55 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CRA LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF CRA THOMAS SCHWAB TREASURER APR 2 4 1986 COUNCIL ACENDA 1 i EM Z ',28 �� C-17l ?�T,e�ZClll�!�lli VIRGIL T. LIVELY WHEREAS, Virgil T. Lively has conscientiously and effectively performed the duties of School Crossing Guard for the City of Grand Terrace since January of 1980; and WHEREAS, during that time Virgil Lively has earned the admiration and respect of the school children, their parents, and the cormunity as a whole, and WHEREAS, Virgil continually aisplays his concern for the safety of children and takes the necessary time to correct ana explain whenever observing unsafe practices, NC14, THEREFORE, I, Hugh J . Grant, Mayor of the City of Grand Terrace, on behalf of the City Council, do hereby commend Virgil T. Lively and express our thanks and appreciation for his faithful and dedicated service as School Crossing Guard for the City of Grand Terrace Mayor o t e if GraXTerrace and of t)N C ty Council thereof This 2dth day of April, 1986 iL APR 2 -1 1986 , FriartaltuntilaIT COUNCIL AGENDA_ITENI@ SOIL AND WATER STEWARDSHIP WEEK MAY 4-11, 1986 WHEREAS, the well-being of our people depends upon the production of ample supplies of food, fiber and other products of the soil, and WHEREAS, the quality and quantity of these products depend upon the conservation, wise and proper management of the soil and water resources, and WHEREAS, protection of our surface waters from pollution is dependent upon protection of soils from being blown or washed into those waters, and WHEREAS, conservation districts provide a practical and democratic organization through which landowners are taking the initiative to conserve and make proper use of these resources, ana WHEREAS, tre soil conservation movement is carrying forward a program of soil and water conservation in cooperation with numerous agencies and countless individuals, NOW, THEREFORE, I, Hugh J. Grant, Mayor of the City of Grard Terrace, on behalf of the City Council, do hereby proclaim May 4-11, 1986 as "SOIL AND WATER STEWARDSHIP WEEK" in the City of Grand Terrace, in full appreciation of the value of our soil and water resources to the public welfare. Mayor of e Ci rand errace and of th Cit Council \ereof. This 24th da, of April, 1986 m V%9%V`-`00 Riverside -Corona Resource Conservation District E RV P 4400 GLENWOOD DRIVE Is RIVERSIDE CALIFORNIA 92501 Is PHONE (714) 683-7691 April 3, 1986 C L t., CILUrk Dear Clerk The 1986 observance of Soil Stewardship Week is May 4-11, 1986. The purpose of Soil Stewardship Week is to create a larger awareness of our responsibilities for stewardship of the natural resources that sustain us all. Stewardship observances can also draw the public's attention to local resource problems and efforts being made in the community to help solve them We would like the (`layer and City Council to proclaim May 4-11, 1986 as co-LI Stewardship Week with a proclamation and would like to receive the proclamation during Soil Stewardship Week. If you have any questions please cdll me at 683-7691. Since—_ely, SHLLLI LAMB Distri :t r EnrloEure �eCE,1V L� C1T'! ,fir { ;,ai; TERRACE APR 2 4 1986 2D - Add-( Cale- /G �C= �7L7yL P �ZClQ�-GG-�7i HAROLD M. HAYES Mayor of the City of Montclair, Retired WHEREAS, Harold M. Hayes served on the Montclair City Council for 26 years - 18 of those years as the City's orly elected Mayor, and WHEREAS, Harold earned the admiration and respect of his frlen cs ane colleagues during his many years of faithful and dedicated service, and WHEREAS, anong his rrary accomol i shments, Harold served as Presi cent of the Leaque of California Cities and former Chairman and Member of both the State of California Highway Functional Classificatior Committee and the State of California Federal Aid Urban Systems Committee, and WHEREAS, Mayor Hayes retired from Montclair City government on April 15, 1986, NOW, THEREFORE, I, Huryh J Grant, Mayor of the City of Grand Terrace, on behalf of the City Council, do hereby commend Mayor Harold M. Hayes for his many outstanding achievements and contributions in the course of his public service and extena our best wishes for a happy retiremen+ .747 N Mayor of Ci of n Terra and of the City ur�il thereof This 24th day of April, 198b Gill OF GFAND TERRACE jjtO.AGEMDAITGAZ FACE 1 CITY REGIISTER NO 042486 ( � r F /�,aagg ��VOUCHER/WAPRANT REGISTFF Qy]biNl6. --- ITEM wtRFtnN \DUCT Ek/ - --VENUUb-------- VENUUi<------- - ITEM DESCk]PTION AMOUNT AMOUNT rFkAldl CUMBER NUhtBEP NAME --38.63- - 38 E3 LOYOL'A--TRUCKING,INC. - - - -FREIGHT,ST.EoUIF: '- -" - --- - - 337.10 337.10 Pa50n 6679 SECURITY PACIFIC WAT.BANK ------- CPRS CCNF,ANSTINE_ - - --- _ -- - -_ - --- - STATE COMPENSATION INS.FUND WORKERS COMP -IN S.3/86 636.80 6 3 6 . 6 0 {45(`1 6702 -----^ LAW ENFORCE.SVC5.4/Y6 --- -- ---`3-" - 7,798.00 37798:00 , P45C2 --- -�53i------SHERIFF-FLCYD-TIDWELL--" 5C.00 50.00 LFF ICE OF TRIFFIC SAFETY CTS CONF ANSTINE --- -- - - -- - P� 503 -_- - 2260 -' -" _ EMPLOYMENT DEVELOPMENT DEPT. Sul 1ST QUAkTER986 413.66 568.33 C4 SUI 1ST OUAkTER986 `----7E0.-31 - - _ - - - -----SUI 1ST OUA�TER986 -- 578 16 SUI 1ST OUAPTEP,86 15E.68 2,497 14 Sul 15T OUAFTEk,86 - --- ---- ._.- - P4506 _ 6614 CSMFO MEET,SCHWAB TAX INFO.MEET.SCHWAB 30.25 76.U0 --__-- 5 ---- - THOMAS SCHWAS - ---------- 4110 --- YICAK E ASSOCIATES ENG.SVCS.3/17-4/6/86 Z,997 20 579 90 P45C7 ENG SVCS.3/17-4/6/86 ----- --�- -` 'NG.SVC5.3/17-4/6/86- --285rfi0 - --- ENG.SVCS 3/17-4/6/86 1,858.60 ENG .SVCS.3/17-4/6/86 940 90 - - -E N G .-5 V C 5- ----; /-17-A / 6 / 8 6-b5------ - _ ENG.SVCS.3/17-4/b/86 19166 00 ENG SVCS.3/17-4/b/B6 1,222.00 563.55---- - -- S 12,b2 UO - --E-NG.SVCS.3/17-4/6/86-- - ---------�------------ MAIN LINE EMBOSSING BUS.CARDS,kEC COMM 57.00 57.00 P4508 4634 --- -- - ` 12.60 12.60 _ _ - RO6ERST PAFTIN W W.D.REFUNL,MARTIN- V53 � -- -55.00 AMER ICAN-PUBL-IE-fi`6RK5-AS-SOC.----MEMBERSHIP,APWA-86---- 15754--- - 115b---- 21.40 21.40 1360 BASTANCHURY BOTTLED kATER BOTTLED WATER,C/C-4/16 1y755 _ 13b5 -- OFFICE SUPPLIES 46.57 72.51 BAYLESS STATIONEPS 15756 OFFICE SUPPLIES 2"2B - - -- - - -OFFICE-5UPPLIES--------- 6.97 151.33 -- - - -- __ OFFICE SUPPLIES -,5- - -- - - - -- - 25.00 i{7`7- --i-725- -NORMAN-T: -CA-DUET------Tf -CA(3UE-TTE,4/7----- - - CLEANING BY CONSTANCE CLEAN PARE k/R,4/P6 80.00 --- - _ ___ 80.00 - _ - _ 15758 1770 ----------- --- - - - _-_ -- --- - -- - 25.00 25.00 15759 1800 SANFORD L. COLLINS COLLINS94/7 - - - - RENT PICOH COPIER - - ------ - - ---27C.50 - - 17C.50 `�7E0 1Y7(, -COPY LINF-C-ORP. 41,1.J9 10 (_(I,TPACT0VS,INC. FIkE PROJECT SYSTEM 47,60U.]U 1` 7(1 [l"I FLCO CITY OF GRAND TERPACE FAGF c "� t4/I7/F', VOUCHEF'/WARRA\T PEGISTFR Vf1t1C-HEF i- -'Jf�tt?4R - -- -ITEM- - -- - -- WARRAN - VEtvf-Qf�- I-T-EM 4AFRANT rLWBER NUMPER NAME DESCRIPTION AMOUNT AMOUNT -15 7 E- 2 - - -2 2 7 8 --- -- -D E N N I S L- F VANS-- - -------- -E V-A N S , 4 / 8 6 - ---- --- ----150 -' O-- -- - -- -_ --- EVANS,4/86 150 00 300.00 ---- 1-576-3 -2-7i-5- -LE-NflRE-FRO --CPR5 -00NF9FkflSfi 15764 2950 HUGH GRANT GRANT94/86 150.00 R-A R T t 4/ 8 6 150 .-00- 0 C0 0--- - 15765 3150 HARBER COMPANY RFPAIRS.GT RD/MICH/CANAL 19416.80 --- E-P-A-1-R-5-,-G T-kD . 15766 3155 JERRY hAWKINSON HAWKINSON,4/7 25.00 25.00 )767 3163 HEALTH NET INSPPETTA95/86 15.67 HEALTH INS 5/86 16A 22 -- - HE -A L-T#-i N55 .-5/ 0 6 2 6.33- HEALTH INS.5/86 246.33 HEALTH INS.5186 246.33 - - H E--A L-TH-INS- 51 g 6 82 ii-- -- - INS,PETTA95/86 150.00 19150 99 --- -4-`> 7 f 8 319 2 B-P ON Z-E-D-i-S P LAY--C-A `' E 806 z 0 - 86 6. 10- -- 15769 4655 JOHN MCDOWELL MCDOWELL,4/7 25.00 25 00 15770 4658 BYRON NATTESON MATTESON94/86 NATTESON94/66 15771 4668 MIRACLE RECREATION EQUIPMENT CLIMBING ROPE/PARK -----4-57-7-2-- 47 )0 RAC-MYN39N MUNS-0N,4/7- — 15773 4718 MORGAN AND FPANZ LIFE INSURANCE 5/86 - - '--IFf- IN&URANCE-5Y66- LIFE INSURANCE 5/86 LIFE INSUPANCE 5/86 --- -L-I-F E-I T! 5 U P-A N 0E--5-/ 8 6--- 15774 4890 JEAN MYERS CROSS.GUARD,3/31-4/11/86 15775 5527 THOMAS B. PAGE PARK CLEAN-UP93/86 -- 15-776-- 5`129 C-OMP-PHONE-- -- COMP PHONE PAY PHONE C/C ----- - - -- --- - ----- "Y-PHONE C/C---- ----- 15777 5565 ANTHONY PETTA PETTA94/86 15778 5576 BAFBAPI FFENNIGHAUSEN PFEtNIGHAUSEN,4/86 PFENNIGHAUSEN94/86 150.00 150.00 300 00 184.18 184.18 14 50 �2r75 ---- 21.75 21.75 7 2-5 -- 8-7--00— -- -- 11A.48 114 48 170.00 170.00 7 92 26.08 32.2-3 - -- - -74+ 14 134.33 134.33 150 00 150 00 30G 00 reltREC-1 CITY OF GFArP TEkPACF- ''f r4/17/FL VOUCHER/tiAPRtNT REGISTEk -- V O 11 C t• E fr/ ----V E to fl Q R -v f rtIIflit--- - -- --i T E r--- ---- - I T E f' W A R f< A N kARRANT fgUMBER NUMBER NAME DESCRIPTION AMOUNT AMOUNT -- 15779---- ---5579--- -P€t!PLE HEtP-EPS,INC- - `--' -- REC.SVCS 4/1-4/15/S6-_--- - 1;759:95- 15780 5581 PETTY CASH REINB.PETTY CASE' 9 36 - REIMB.PETTY CASH 10.00 REIMB PETTY CASH 10.00 -R-E-I-N'0-P PE --TT Y -CA-5 H- REIMB.PETTY CASH 44.84 REIMB.PETTY CASH 3.21 - Rf-1".-PETT-Y-C-A5tt - 76--- -103.6--- 15781 5699 PUP'PER U.S.A.,INC. PARTS/WATER SYSTEM 45.98 - --- 45.98 -- 5782 5755 QWIK-CODE PENAL/VEH CODE 17.79 17.79 61- Y--- tE-EM At1 E-Pt A-T E"f-I-N*NC 2 �9 - 15784 6285 RIVERSIDE HIGHLAND WATER CO WATEROT V/ARLISS 33.86 - - W A-T , PA R-K ; DE-8 F R Y- 252.50 -- WATER/PARK9MERLE CT. 63.36 WATER,FIRE STATION 54 61 - W-A-T-E R i C-/C t__ --- - - WATER,BART/PALM 27.50 495.19 1-5-7P -tiR€i-Y-Bfffl)-S '86-318-7 0� - 15786 6458 SAN BERNARDIN09COUNTY OF COPIER PAPER 18 66 17.58 17 58 157P7 6655 SICNAL MAINTENANCE INC. SIG MAINT.(3)93/86 219.48 SIGNAL REPAIR 64.11 283.59 -157F8 6720 SO.CA EDISON COMPANY ELEC B/P LIGHTS 288.02 ELEC CITY BLDGS (3) 44 44 - Et EC �-C-I-V-I C-C-E N T-Ek e 4 .3t - ELEC,Z LIGHTSgPARK 24.91 ELEC.BART/PALM 13.50 i i -- -P-AftK--5t-R-i-NKt-E-RS ELEC,SIGNALS (2) 222.46 29G52.85 --1-5-789 -67z2- 5Q:CAt EMfi2GENCY-sfiti+i�E� �1EttPfRShFIP;SCESA - 2b:00 - 20.00 -- 15790 6730 SO.CA.GAS COMPANY CA59CITY BLDGS. 67.45 -- GAS ;NVIC-CE-NTFR 09.28-- 15791 t,844 THE SUN LEGAL AD 60.96 60.96 15792 E960 TERRACE LANDSCAPE SERVICES LANDSCAPE MAINT.C/C 400.00 LANDSCAPE MA1NT.rPARK 520.00 y20 00 1' 70 3 - 7309 UNION OIL CO.OF CALIFOFNIA GAS,CITY TRUCK 5F 09 5t.09 15794------ 7880-----S,-EST-Pt1PL-ISHINC-CQMP-ANY- -- -UPDATECAL CODE - - --'----------127 58 --- -- - -127-58 - - --- -- --- ---------- -- ---_ _ --i{°TAL-CHECKS ---- - --------- -- - -- 115;888 54 -- _ I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CITY LIABILITIES HAVE-- _ ^ BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURESFORTHE OPERATION OF THE CITY THOMAS SCHWAB I FINANCE DIRECTOR i '2^ 2 e. 2 2S 2A 7 } R f I" S lip PEIJDENG CiTY COUNCIL APPROVAL APR 2 4 1386 CITY OF GRAND TERRACE COUNCIL MINUTES REGULAR MEETING - APRIL 10, 1986 CUUNC1L AGENDA UF-M 0 31V A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on April 10, 1986, at 5 40 p.m. PRESENT Hugh J Grant, Mayor Byron Matteson, Mayor Pro Tempore Tony Petta, Councilman Barbara Pfennighausen, Councilwoman Dennis L. Evans, Councilman Seth Armstead, City Manager Ivan Hopkins, City Attorney Joe Kicak, City Engineer Ilene Dughman, City Clerk ABSENT None The meeting was opened with invocation by Pastor Dave Jacobs, Grand Terrace Christian Fellowship Church, followed by the Pledge of Allegiance, led by Mayor Pro Tem Matteson ITEMS ADDED TO AGENDA The following items were added to the Agenda 2B - Proclamation - Fair Housing Month, 5D(1) - Authorization for Attendance of Crime Suppression Program, and 9 - Closed Session. SPECIAL PRESENTATIONS Proclamation - Keep America Beautiful Week, April 20-26, 1986 Mayor Grant read Proclamation, encouraged community involvement, and made presentation to Eileen Hodder, representing Clean Community Systems Proclamation - Fair Housing Month, April, 1986 Mayor Grant read Proclamation, related importance of upholding fair housing standards, and noted Proclamation would be presented to the San Bernardino County Community Housing Resource Board, Inc. CONSENT CALENDAR The following item was removed from the Consent Calendar for discussion 3D - 3/27/86 Minutes. Page 1 - (4/10/86) �1 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES, to approve the following Consent Calendar items A. Approve Check Register No 041086, B. Ratify 4/10/86 CRA Action, C Waive Full Reading of Ordinances on Agenda, E. Authorize Finance Director to Attend 1986 Legislative Seminar on Local Government Finance - 5/1/86, F. Approve Final Tract Map 12966-1, Authorize Mayor to Execute Agreements and Accept the Following Bonds and Cash Deposit. #1095403-A/Street Improvement $17,500 #1095403-B/Labor and Material 8,750 #1095404-A/Sewer 8,000 #1095404-B/Labor and Material 4,000 #1095405-A/Water 2,000 #1095405-B/Labor and Material 1,000 Cash Deposit/Final Monuments 2,000 APPROVAL OF 3/27/86 MINUTES CC-86-81 Motion by Councilman Petta, Second by Mayor Pro Tem Matteson, ALL AYES, to approve the Minutes of March 27, 1986, with the addition on Page 6 of amount of estimated increase in cost to recarpet the Senior/Community Center ($4,996) and the vote on Motion No. CC-86-79 be reflected as 3-0-2 PLANNING COMMISSION REPORT - Planning Director Kicak noted Planning Commission s discussion at April 7th meeting, indicating support for the proposed off street parking requirements for single family dwelling units. Minutes of the March 17, 1986 meeting were provided. PARKS AND RECREATION COMMITTEE REPORT - Community Services Director Anstine reported the following Advised Committee's FY86-87 budget proposal will be forthcoming in May, (2) Reviewed proposed layout for concession stand at Terrace Hills Jr. High School. Mayor Grant noted receipt of Parks and Recreation Activities report for February/March CRIME PREVENTION COMMITTEE REPORT Schools, Crime Suppression Programs - Motion by Councilwoman CC-86-82 Pfennighausen, Second by Councilman Petta, ALL AYES, to approve travel expenses of approximately $550 for Ed O'Neal to attend a three-day school in Sacramento, sponsored by the Office of Criminal Justice, for advanced Crime Prevention Techniques, April 28, 29, and 30, 1986 Page 2 - (4/10/86) HISTORICAL AND CULTURAL ACTIVITIES COMMITTEE REPORT - Community Services Director Anstine reported the Committee s FY86-87 budget has been submitted to staff. EMERGENCY OPERATIONS COMMITTEE REPORT - Community Services Director Anstine related Emergency perations Center Communication Room is nearing completion. ECONOMIC DEVELOPMENT AD HOC COMMITTEE REPORT - Councilwoman P ennighausen noted promotionsl brochur—e--w7l be printed by April 15th, Minutes of March 4, 1986 meeting were provided. Mayor Grant questioned Page 2 of the minutes relative to Price Club being a prohibited business in Grand Terrace due to zoning laws. City Engineer Kicak indicated it would be a permitted business in a commercially zoned area, felt it a retail store selling goods at discount prices, opposed to a wholesale business. City Attorney Hopkins related the Price Club, if considered a wholesale business, would only be prohibited in a CPD district according to Chapter 18.27.0500 of the Municipal Code. Mayor Grant encouraged feedback to Chamber of Commerce, felt interaction between the two bodies important. CHAMBER OF COMMERCE REPORT - Dennis Williams, Chamber Board Member,, thanked Council for support, invited everyone to Chamber's fund-raising Auction to be held at the San Bernardino Hilton, Saturday, April 12, 1986 POLICE CHIEF REPORT - Captain James Bradford, San Bernardino County Sheriffs Department, reported on the Hands Across America Event, scheduled for Sunday, May 25, 1986. FIRE CHIEF REPORT - Monthly Activity Report for March, 1986 was provided. CITY ENGINEER REPORT - City Engineer Kicak related previous lien agreements covenants runnning with the land) with the City relative to curb, gutter, and sidewalk improvements ran for a period of 5 years - if improvements were not required within designated time period, the agreement would terminate, related most cities require such lien agreements run perpetually until improvements are made. CC-86-83 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES, to require lien agreement provision for improvements to run perpetually as covenants with the land until improvements are installed. City Engineer Kicak related meeting with Council relative to the preliminary Master Plan, requested additional direction from Council. Mayor Grant felt overlays of Master Plan illuminating and well done. Councilwoman Pfennighausen concurred,,however, felt a workshop or retreat necessary to refine what has been accomplished into a finished Page 3 - (4/10/86) product and establish developmental goals, mentioned importance of time element relative to completing Master Plan in conjunction with the promotional brochure in the May 1st issue of Inland Empire Magazine Councilman Evans, with Mayor Pro Tem Matteson in concurrence, felt Councilmembers exclusively should meet together at a retreat. Mayor Pro Tem Matteson, with Mayor Grant concurring, felt a workshop should be held prior to Councilmember retreat to include the Planning Commission, Chamber of Commerce, and other organizations. Following discussion, Joint Public Workshop date set for May 3, 1986, from 8 30 a m. to 12 30 p m., to be advertised in both newspapers to invite public and organizational participation. Retreat date will be set subsequent to workshop. CITY MANAGER REPORT - City Manager Armstead reported the following Refinancing of -civic Center completed, (2) His forthcoming meeting with the San Bernardino County Grand Jury scheduled for April 15th at 9 00 a m - will report outcome to Council. Daniel Hynes, Teacher at Terrace View Elementary School, advised he and Chey Gonzales, also a Teacher, brought gifted students from their school to observe Council meeting in conjunction with local government study program CITY COUNCIL REPORTS Councilman Petta reported the following (1) Noted Senior Citizens' meeting to be held in the Community Room of Civic Center, April 11th, from 10 00 a.m. to 12 00 p.m , (2) Attended conference in Ontario entitled, "Common Problems and Uncommon Solutions," including topics relating to environment, liability, and risk management, emphasized importance of including rider in Contractor's insurance policy whereby the insurance company would automatically alert City relative to cancellation thereof, (3) On behalf of Mayor Grant, attended Southern California Water Committee, Inc meeting, April 9, 1986, involving nine cities Mayor Pro Tem Matteson reported the following (1) Questioned budget plans for future street maintenance and road improvements, City Manager Armstead related capital improvements program is forthcoming for Council's perusal, (2) Relative to the average 40% absenteeism of Planning Commissioners at meetings, felt missing more than one meeting a month should not be permissable and a standard set relating thereto. Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to require that Planning Commissioners not miss more than one meeting per month Councilman Evans felt attendance should be on a regular basis, barring unforeseen emergencies, recommended absences not exceed one per quarter Mayor Pro Tem Matteson did not see necessity to be that Pae4- - (4�10/86) strict, however, felt standard as stated in Motion should be established and, if found to be insufficient, changed at a later date Councilwoman Pfennighausen observed Motion, as worded, would only require a 50% attendance record, related Planning Commissioners are paid for attendance and, therefore, should be expected to perform their functions, noted lack of quorums places an imposition on developers and staff and, as City moves into further development phase, felt it imperative that Planning Commissioners value their position, have consistent attendance and a sensitivity to the issues facing this City. Mayor Pro Tem Matteson moved to change his original Motion to require 10% attendance (not more than three absences) over a 12-month period. The Motion died for lack of Second. Following Councilman Evans' recommendation that absences be reviewed quarterly, Mayor Pro Tem Matteson withdrew original Motion, with second in concurrence. CC-86-84 Motion by Mayor Pro Tem Matteson, Second by Councilman Evans, that Planning Commissioners' absences be limited to one meeting per quarter. In response to Councilman Evans regarding establishing criteria for excusing absences due to unforeseen events, City Attorney Hopkins recommended, with Council concurring, that staff advise Council whenever a Planning Commissioner misses more than one meeting in a quarter and the reasons therefore so Council can act accordingly It was clarified this action would not be retroactive and, from this point on, Planning Commissioners missing more than one meeting per quarter would be subject to possible removal from the Commission by the City Council. Motion No CC-86-84 carried, ALL AYES. Mayor Grant reported attendance at the SANBAG and Omnitrans meetings on April 2, 1986. Recessed at 6 50 p.m , reconvened at 7 08 p m APPEAL OF PLANNING COMMISSION DECISION-CUP/SA 86-1, SISTERS OF ST. BENEDICT PROPOSED CONVENT - 22791 PICO AVENUE Planning Director Kicak related appeal of Planning Commission conditions of CUP/SA 86-1 (Sisters of St Benedict) and the following items addressed therein (1) Eliminate the requirement for curb and gutter, (2) Forestry and Fire Warden requirement to install one on -site fire hydrant, (3) Forestry and Fire Warden requirement for 20-foot wide, unobstructed width roadway with turning radius and capable of supporting and accommodating large fire apparatus, (4) Waiver of $117.00 Appeal Fee Noted the following staff Page 5 - (4/10/86) recommendations (1) Require tte installation of curb, putter, and match up paving along the frontage of subject parcel, (2) That the Fire Warden be contacted for clarificatton of the fire protection requirements and that the clarification and/or amendment be part of the requirements prior to issuance of building permit, (3) That the request for waiver of appeal fee be denied, (4) That the applicant sign an agreement regarding the installation of sidewalks to run as a covenant with the land perpetually or until such time as improvements are installed. Blaine Rawdon, Brown & Rawdon Architect, 3903 Brockton, Riverside, representing the Sisters of St. Benedict, addressed staff recommendations 1, 3, and 4 as outlined above. Felt the requirement for curb, gutter, and sidewalks should be eliminated due to lack of deterioration of existing curb, gutter, and sidewalks to the west and current A-1 property usage to the south, requested waiver of appeal fee due to the Sisters of St. Benedict being a non profit organization. CC-86-85A Following discussion and clarification, Motion by Mayor Pro Tem Matteson, Second by Councilman Evans, to accept staff recommendations 1 through 4 as previously outlined. Mayor Grant, with Councilman Petta in concurrence, expressed opposition to denying request for appeal fee waiver due to the non profit nature of the organization. CC-86-85B Motion by Councilman Petta, Second by Councilwoman Pfennighausen, to Amend Motion No CC-86-85A, to only approve staff recommendations 1, 2, and 4. Mayor Pro Tem Matteson opposed waiving the appeal fee due to the City also being a non profit organization. Motion No. CC-86-85B, to amend Motion No. CC-86-85A, carried, 3-2, with Mayor Pro Tem Matteson and Councilman Evans voting NOE. Motion No. CC-86-85A, as amended by Motion No. CC-86-85B, carried, ALL AYES. ORDINANCE NO 102 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AMENDING AND REPEALING CERTAIN PORTIONS OF THE GRAND TERRACE MUNICIPAL CODE, TITLE 2 DEALING WITH ADMINISTRATION AND PERSONNEL, TITLE 5 DEALING WITH BUSINESS TAXES, LICENSES AND REGULATIONS, TITLE 9 DEALING WITH PUBLIC PEACE, MORALS, AND WELFARE, AND TITLE 15 DEALING WITH BUILDING PERMITS (Second Reading) City Attorney Hopkins read title of Ordinance, advised purpose is to amend or repeal certain areas of the Municipal Code to bring into conformance with City administration and Government Code. Page 6 - (4/10/86) Mayor Grant opened and closed Public Hearing with no testimony given. CC-86-86 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES, to adopt second reading of Ordinance No 102 ORDINANCE NO. 101 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RAND TERRACE, CALIFORNIA, RESCINDING ALL DOCUMENTS IN CONFLICT WITH THIS ORDINANCE AND ESTABLISHING A COMPREHENSIVE SCHEDULE FOR FEES, TAXES, AND FINES FOR PERMITS, LICENSES, SERVICES, FACILITIES, AND ACTIVITIES PROVIDED BY THE CITY OF GRAND TERRACE (2nd Reading) City Attorney Hopkins read title of Ordinance and briefly outlined necessity and general increases. Mayor Grant opened and closed Public Hearing with no testimony given. CC-86-87 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to adopt second reading of Ordinance No. 101, carried, 3-2, with Councilmembers Evans and Pfennighausen voting NOE. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AMENDING THE MUNICIPAL CODE OF THE CITY OF GRAND TERRACE, SECTION 18 60.030, PERTAINING TO SINGLE FAMILY RESIDENTIAL DWELLING OFF STREET PARKING (1st Reading) City Attorney Hopkins read title of Ordinance and related proposed off street parking requirements for single family residential dwellings. Mayor Grant opened and closed Public Hearing with no testimony given. CC-86-88 Motion by Mayor Pro Tem Matteson, Second by Councilwoman Pfennighausen, ALL AYES, to adopt first reading of Ordinance. LIEN AGREEMENT (GTC 86-07) STREET IMPROVEMENTS, 11871 PRESTON STREET Planning Director Kicak related condition for building permit approval, pursuant to the Municipal Code, would require the installation of any improvements to the standards. Related staff recommendations to approve the attached lien agreement, as revised by previous Council action, Motion No. CC-86-83 CC-86-89 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES, to approve Lien Agreement (GTC 86-07) with stipulation it be amended as a covenant to run with the land perpetually until such time improvements are installed, authorize the Mayor to sign, and direct the City Clerk to record. Closed Session - Council recessed at 7 55 p.m. to Closed Session, with City Manager Armstead, Community Services Director Ansti ne, City Attorney Hopkins, and City Engineer Kicak in attendance. Reconvened at 8 59 p m., with all members present. Page 7 - (4/10/86) Mayor Grant related matters of pending and potential litigation were discussed, advised no action was taken Adjourned at 9 00 p m. The next regular meeting will be held Thursday, April 24, 1986, at 5 30 p m. Respectfully submitted, ,ty Clerk APPROVED Mayor Page 8 - (4/10/86) X Date 4/18/86 C R A ITEM ( ) COUNCIL ITEM (xx) MEETING DATE: 4/10/86 AGENDA ITEM NO. 61 SUBJECT- RENEWAL OF BINGO LICENSE - LIONS CLUB FUNDING IS REQUIRED NO FUNDING IS REQUIRED XX The Lions Chub submitted the attached application and paid the $10.00 fee for renewal of its annual license to continue conducting weekly bingo games at the Senior/Community Center. Capt. Jim Bradford has approved the application, and the insurance requirement for the Senior/Community Center lease is in order. Staff recommends Council: Authorize City Clerk to issue the Lions Club a Bingo License Renewal, to expire April 20, 1987, to allow them to conduct bingo games at the Senior/Community Center. ID Attachment ..- r- '� e= c—'W 60 C I TY OF GRAND TERRACE J I APPLICATION FOR LICENSE TO OPERATE BINGO GAWS p�(Pursuant to requirements of Chanter 5.08, Grand TerraceNrpVIC1V of ) T CR p t Date TO City Clerk's Office Type of Application City of Grand Terrace 22795 Barton Road, Second Floor Original ( ) - Fee $28.00 (not refundable) Grand Terrace, CA 92324 Renewal (>Ck Fee $10.00 (not refundable) 1. Name of Applicant Organization (Sraea LIonS- Type SG✓y/Ge, Address 134i-51o4 eogd . (o' ea,--7--e1n c4e CA 9232Y ��S//783 - 2U 3/ M um er and Tree kUify anC 41p)-kielephone Number) Applicant must submit declaration of a duly authorized officer or representative, under penalty of perjury, which states the applicant organization owns or leases the property on which bingo games are to be held and "*ha' such oropertv is used by such organization as an office or for purpose of the organization other than bingo games. 2. Bingo games will be operated at M um er an STreet On FvaP- 1--i- da.c! Fran (p i o� Dir, . To aTes ays -How- �Maur 3. A copy of the tax-exempt status determination, issued by the State Franchise Tax Board to the applicant MUST BE ATTACHED HERETO (NONPRCFIT ORGANIZATIONS ONLY) It 4. Name(s) of person(s) having management and/or supervision of said games IV. UJInaK s ]dame 0 zyf�2y-�vsJ' Rpuc 6drY7or7cdtar7 �3�f�S/,BaMh'r�n d'. t" �`a wg C",f2- Zu-99-F5/ ame dea Number, TreeT, y p oae erepnone C1iWC/4-1 pem6f-Vo3ST�.nQ�r�-fin �l/ e�C44z3yY� 8'?�6-75.,7 a Number, er, TreeT, C i y 'i oae Te ep none 5. Food available Yes (V-) No ( ) Alcoholic Beverages Available Yes ( ) No (X) The undersigned, under penalty of perjury, states that he/she is acting as a duly authorized agent for the above named applicant organization and has read, understands, and agrees to comply fully with Chapter 5.08 of the Grand Terrace Municipal Code Date Signauure Title P The City of Grand Terrace Police Chief recommends Approval Denial ( ) Date -_j �- Signature r� �`, �T t- `� Title APPROVED ( ) DENIED ( ) CITY COUNCIL CITY OF GRAND TERRACE Fee Paid S Date By CITY Ulerk- i DATE Apr 17, 19E 3 1- - - - � T i A i C R A ITEM ( ) COUNCIL ITEM (X) MEETING DATE April 24, 1986 AGENDA ITEM NO �YF SUBJECT REJECT LIABILITY CLAIM GTLC 86-01 FUNDING REQUIRED NO FUNDING REQUIRED XX liability Clair GTLC 86-01 is being made by Cheryl Minert for damages to her vehicle as a result of striking a large sink on Canal Street on March 24, 1986. The damage is described as towing of the vehicle for repairs, replacement of two blown tires, replacement of rear axle, repair suspension damage, align the front end and car rental for three days which comes to a total of $899.68 The City had properly placed barricades to protect the site, but the deputy's report indicates that the barricades had been removed and placed to the side of the road. Potential litigation was discussed at a closed session of the meeting on April 10, 1986. Our Joint Powers Agreement requires the City to reject and refer all claims to the claims administrator. The staff wishes the Council to reject the claim and refer to our administrator with staff recommendations to settle the claim in the amount not to exceed $899.68. STAFF RECOMMENDS THAT COUNCIL REJECT LIABILITY CLAIM GTLC 86-01 AND DIRECT THE CITY CLERK TO NOTIFY THE CLAIMANT OF THE ACTION TAKEN. TS bt Attachment F L_J CLAIM FOR DAMAGES TO: CITY OF GPANL-- TERRACE Send Notices To: Cheryl A. Minert CITY CL-'RK 22795 Barton Rd. 12420 Mt Vernon 412 B Grand Terrace, CA 92324 Grand Terrace, CA 92324 Phone No. WK (213) 590-8866 Same as above Same as above Name of Claimant Address of Claimant Same as above Same as above City and State Phone Number When did damage or injury occur: Date: March 24, 1986 Time: 9.40 PM Location of occurrence: Canal & McClarren, Grand Terrace. CA Circumstances of the occurrence: I (James Minert) was driving my mother's vehicle with her permission and I was on my way to the store. I was W/B on Barton Rd. and made a right turn to go north on Canal St. The street is dark with no street lights and I came to the side street of McClarren and was going to make a left turn. In the middle of the I/S was a large pot hole that I could not see in the dark. My car hit the hole and my right front tire went flat and then the right rear tire blew. On the N/W corner was a man (Michael Bigelow) walking his dog and he witnessed me hitting the chuck hole. The SB Sheriff came out and he measured the hole to be 7' long and 3-4' wide and 3' deep. The hole was about 9' from the east edge of the roadway. There were no warning signs or flashers out. My car had to be towed from the scene. Names of any public employees causing the injury or loss: (If known) none Description of loss, damage or injury, insofar as known at present: see attached paid bills Amount claimed at present, including estimated amount of any prospective injury of loss so far as known: $ 899 68 Basis of computation of amount claimed: attached paid bills Names and addresses of witnesses, doctors and hospitals: Michael B,ge nw it x 7 Date 9943 E. 5-67 INXII (Signat a of Claimant, on Claimant's behalf.) or person acting ,; UAJWf 11_ Af'T1 111DA IT h7 a?/ ► -1 �� 1 g1986 Date 4/18/86 C R A ITEM ( ) COUNCIL ITEM (xx) MEETING DATE: 4/10/86 AGENDA ITEM NO. 54 (/) SUBJECT: Resignation of Vern Andress from the Planning Commission FUNDING IS REQUIRED NO FUNDING IS REQUIRED XX r Attached is Vern Andress's letter of resignation from the Planning Commission This creates an unscheduled vacancy that will expire June 14, 1986. Advertisement of the forthcoming scheduled vacancies for June 14 are being done through Notices and news releases. Since this unscheduled vacancy term expires so soon, Staff is recommending that, if the appointment of a Planning Commissioner to replace Dr Andress is made prior to June 14, it be for a term to expire in 1990. Stafhrecommends Council Accept Dr. Vern Andress' resignation, with regret, authorize preparation of a suitable letter of appreciation to be sent and a Certificate of Service for presentation at a subsequent meeting, and authorize advertising the Notice of Vacancy for a term to expire in June, 1990. ID Attachment APR 2 4 1986 MACIL AGENDA ITEM 2,� G) April 4, 1986 The Honorable Hugh Grant Mayor City of Grand Terrace Barton Road Grand Terrace, CA 92324 Dear Mr Mayor As a charter member of the Grand Terrace Planning Commission I have had the opportunity to see many interesting and worthwhile things happen over the past few years I am pleased to have been able to have served my community in this capacity for so many years Because of the increasing press of demands on my time, I feel that the time has now come to end my tenure in the planning commission It is with regret that I submit this letter of resignation My very best wishes to you and the fine people with whom I have had the opportunity to work over the years Sinc , Vern R Andress, Ph D 12615 Warbler Avenue Grand Terrace, CA 92324 xc Norman Caouette Chairman Planning Commission APR 4 _ lH6 COU"r-Ti �CFNDA PVA 0 5.6 CITY CF GRAND TERRACE PkRKS & RECREATION COMMITTEE MEETING `4ONDAY, February 3,1986 %IINLTES Members Present Chairman Dick Rollins,Vicechairman <en Rinderhagen,Louis Galvez, Lenora Frost,Barbara Conley and Jason Otter Absent Chuck Percy on leave of absence City Staff Present Randall Anstine, Renee McCarthy, John Shone Guests Councilwoman Barbara Phenninghausen At 7 35PM the regular meeting was called to order by Chairman Rollins ITEMS 1 Minutes of the January 6, 1986 meeting were reviewed and upon a motion by Ken Rinderhagen and seconded my Barbara Conley approved by unanimous vote 2 PICO STREET PARKSITE- Jim Shone submitted to the committee a proposed layout for the 10 acre site Louis Galvez also submitted a proposed layout There was discussion regarding the pros and cons of each plan and further suggestions were offered Lenny Frost proposed that in addition to Little League size and Softball size ballfields and Soccer fields that we try to work out a playground area for the little kids that may use the park John Shone was requested to review Louis' plan which was 3udged more acceptable my the committee with variances which were discussed Further discussion will be had in subsequent meetings 3 TERRACE HILLS JR HI CONCESSION STAND- According to Chairman Rollins, Barney Karger was to appear before the committee to discuss what progress he has made thus far In his absence, Randy Anstine noted that Barney has met with School Superintendent Jacobsen and reviewed the proposed pr03ect Mr Jacobsen apparently liked the idea Further discussion was had on various matters which Barney is known to have done thus far Chairman Rollins and/or Randy Anstine will contact Barney Karger and request that he specify a time, convenient to him, to meet with the committee 4 Barbara Conley proposed the possibility of having a Tour Bike Race (TOUR de TERRACE) After some discussion it was deeded that more information was needed Barbara will obtain more information regarding the following items and report back to the committee Cost, Proposed routes, Number of volunteers needed to organize and run the event, Also now other areas handle the question of possible liability to the City 5 Louis Galvez requested clarification from staff as to the happenings surrounding the Colton -Terrace Little League request of the previously discussed use of the Terrace -sills Jr di school ballfield Staff explained the happenings The meeting was ad3curned at 8 50P11 Resoectfuliv submitted, Louis Cal rez Recording Secretary !-i ,- C I \ r .-. ,(-)„5 APR ?, 1 1985 COL' I IM AGENDA UEM CITY OF GRAND TERRACE PARKS & RECREATION COMMITTEE MEETING MONDAY, MARCH 3, 1986 MINUTES Members Present Chairman Dick Rollins, Vice-chairman Ken Rinderhagen, Louis Galvez, Lenora Frost, Barbara Conley, and Chuck Percy Absent Jason Otter City Staff Present: Randall Anstine, Renee McCarthy Guests. Barbara Bayus At 7.52PM the regular meeting was called to order by Chairman Rollins. Items 1. Minutes of the February 3, 1986 meeting were reviewed and upon a motion by Lenny Frost , seconded by Chuck Percy and approved by unanimous vote. 2. Terrace Hills Jr. High Concession Stand-- Barney Karger was once again unavailable We do understand though progress is being made. Chairmarr Rotlins will once again contact Mr. Karger. 3. TOUR de TERRACE-- Barbara Conley submitted material and information clarifying the proposed tour bike ride After much discussion the committee set a tentative date of November 9, 1986 for the Ride on a motion by Lenny Frost, seconded by Louis Galvez and passed unanimously. Barbara Conley will check further with area bike clubs as to what may have been previously scheduled and may conflict with that date. On a motion by Barbara Conley and seconded by Louis Galvez and unanimously approved an Action Item was to be submitted to the Council requesting that they review and approve TOUR de TERRACE as described in the material submitted by Barara Conley and tentative date of Sunday, November 9, 1986. The meeting was ad3ourned at 9 15PM. Respectfully Submitted Louis Galvez — REC`IVE__D Recodding Secretary in C,'s i 0F GRAN) —1 ERRAC'E :1STORICAL & CULrUF COMMITTE�: ir--C , r - ° % APIR a Off Minutes of the April 7, 1986 Meeting CCU`1C;L AGCEINDA I -CM 2 J� The meeting was called to order by Chairman Viola Gratson at 7 PM. Those present were Viola, Irene Mason, Ann Petta, Betty Duarte and Hannah Laister. Barbara Bayus and Pauline Grant were absent. Minutes of the Secretary's Report were read and accepted. Motion made by Ann, seconded by Irene. Treasurer's report shows $281.32 left in the oudget. Budget for the coming year, 1986-1987 was proposed as follows: $1,5u0.00 - Special Department Expense 5W.00 - Office Expense $29000.00 - Total Betty made a motion to accept the budget request, Ann seconded, all approved. Budget will be submitted to Randy Anstine. Art Show: Hardware for hanging on walls has been ordered and received. Viola will ask Randy Anstine to get People Helpers to help with posters and sign for outside of building. A quarter sheet reminder will he sent out with the May sewer billing. Ann asked if china painting and silk screening were considered art. The Committee agreed that it was. Numbel of paintings each can echibit will be determined at the next meeting when it is determined how hardware will work and how many entries there are. Refreshments mill be discussed at the next meeting. Viola wall double check to make sure the Community Room is reserved. Irene reported that the Community Center has been reserved for the fair in November. Irene and Pauline will divide publicity chores. There wil_ be an article in the Chamber of Commerce Newsletter this month. The Committee will request that Randy Anstine act as one unit in requesting stanchions for to be used -for city and committee affairs. Ann reported that Ernie Zambesi went to Italy sister city. She showed these pictures to the meet with Mr. Zambesi to get a description of books. contact all committees to "across the road" banners and took pictures of our Committee. She will now each picture for our scrap Hannah and Ann have been hard at work on the collection of pictures the committee has either taken or had donated. Places, people, time, etc., have to be established, pictures catalogued and marked. If any persons need to look at any of these pictures which we being kept in Record Retention at City Hall, the Committee would appreciate knowing this while we are in the process of marking all these pictures. These pictures mill be put into albums when the work is done for the benefit of our citizens and the city. Motion to adjourn was made by Betty at 8 15 PM, seconded by Hannah. The next meeting vrill be May 5th at 7 rM. Respectfully submitted, Hannah Laister Secretary -C-iVED CITY 0E _--R 2 1 1986 CCUNCIL AGENDA ITEM Z _e s , - ="! a �_ — 3,pri1 7, " 1986 meet_y� Called t-o Crder by RonWright 6 04 (time) __ Bldg 3 Committee meni_-e s rail ca' C'Neal P - 4120 - r - 5 Rcmala Nr__-7 P 1 9 �; 0 From Sheriffs office: SP-aron Korzan (Crime P=e-rention Officer) A Guests RECEIVED None Minutes, action on Notmee jnR7 March 3, 86 Tresurer reDorr None Corres_jondence See Business section Business: 1. Suggest contacting victums of residential crimes as potential neighborhood watch captains Used successfully in Riverside 2. Received Child Abuse proclamation from City. Copy of transmittal to Sheriff and State Attorney General. Child Abuse prevention handbook will be filed with Crime Prevention Officer. 3. Will call for Volunteers on group W and Chamber Newsletter. 4 Applicant Jason Otter had Doined the P&R committee. 5. Will not suggest funding the We Tip program 6 Budget request same as last except and four workshops at 450 ech for cost (lunch) equal $ 1800 Will charge $5 00 registration which will bring in i:2veeµe_to off -set cost. v APR 2 4 7986 CITY OF 3RAND TERRACE EMERGENCY OPERATIONS COMMITTEE MEETING MINUTES March 20, 1986 O:�UNCI_ AGET;D; I T ` hi Z 5ZF The meeting was called to order by Jim Hodder, Vice Chairman, at 7 00 p m in the E 0 C Buildinq PRESENT Jim Hodder, "like Harris, Vic Pfennighausen, and Council- woman Barbara Pfennighausen The Minutes of 2/20/86 were approved as written Jim Hodder covered the material on improvements to the E 0 C Building for security and earthquake safety It was pointed out that a solid front door is needed and that the Larne front window must be removed and replaced with a solid wall Councilwoman Pfennighausen presented the committee with a copy of San Bernardino County Emerqency Mananement Plan She also reported on what the County's fact findinq team found when they went to Mexico City after that devistatina earthquake Most damane was to new buildings (highrises) and faulty workmanship and materials were cited as basic reasons for the failures The committee discussed getting information on Grand Terrace's buildinq standards for multi -story buildings for review If the committee feels that changes should be made they will be coming before the Council at a later date Councilwoman Pfennighausen, who is a member of the San Bernardino Disaster Council, will be netting the slide presentation prepared by the county's fact finding team for viewing of the committee and interested citizens The meeting was adjourned at 8 30 p m The next meeting will be held on April 17, 1986 Vic Pfennighausen, Secretary A p p r o 9atA CO, 11- iI9SIOV AND COW'11T i EE REPORTS APR 2 4 1986 AC-F- � A 1TENI 3 5&C� J COUNCIL MEETING DATE April 24, 1986 COMMISSION/COMMITTEE EMERGENCY OPERATIONS COMMITTEE SUBJECT- Declaring Roberta Fulton's & Donald Minesinger's Position Vacant PROBLEM Lack of participation of two (2) committee members. DATE 4/14/86 Facts, An evaluation of the Emergency Operations Committee attendance was performed for the period of October 1984 - October 1985. The results are as follows based upon fourteen (14) meetings. MEMBER PRESENT ABSENT Mike Harris 11 3 Roberta Fulton 2 12 Edward Luers 12 2 Vic Pfennighausen 14 0 Donald Minesinger 3 11 James Hodder 13 1 As the results indicate, Roberta Fulton and Donald Minesinger, although valuable resources, have not been active members. It is for those reasons that the Committee recommends that the Council declare Roberta Fulton's and Donald Minesinger's positions vacant, allowing the advertisement of two members that have the necessary "spare time" required to assist the Committee. ALTERNATIVES (1) Donald Minesinger and Roberta Fulton be removed as active voting members of the Emergency Operations Committee (2) Assign Donald Minesinger and Roberta Fulton as alternate members, and (3) That the two (2) active positions now vacated be advertised. SOLUTION Declare Roberta Fulton's and Donald Minesinger's positions vacant, and advertise for two new members for the committee. REQUESTED ACTION TO BE TAKEN BY COUNCIL AND/OR STAFF The Emergency Operations Committee respectfully requests that the City Council declare the two positions vacant, and advertise vacancies on the Emergency Operations Committee with both terms expiring June 30, 1990. DATE April 17, 1986 - l ir T 12-1.1046 C R A ITEM { ) COUNCIL ITEM (A MEETING DATE: April 24, 1986 AGENDA ITEM NO. &A SUBJECT PUBLIC HEARING - VARIANCE OF MINIMUM LOT WIDTH FOR TRACT 13050-3, LOT #1, ONLY. FUNDING REQUIRED NO FUNDING REQUIRED xx The Planning Commission, at their regularly scheduled meeting of April 17, 1986, determined that a minimum lot width deviation should not be considered a minor deviation and subject to the variance process. As directed, the applicant, Van Dell & Associates, has filed for a variance process. The Planning Department has scheduled a public hearing for a variance on the minimum lot width for Tract 13050-3, Lot #1 only. The code presently/reads that a minimum lot width shall be 70', this particular parcel is a corner lot with a lot width of 67'. STAFF RECOMMENDS THAT THE CITY COUNCIL 1) HOLD A PUBLIC HEARING FOR A VARIANCE OF MINIMUM LOT WIDTH FOR TRACT 13050-3, LOT #1 ONLY. 2) CONSIDER THE FINDINGS OF THE PLANNING COMMISSION'S DECISION FOR THE PUBLIC HEARING OF THE APRIL 21, 1986 PLANNING COMMISSION MEETING. 3) APPROVE THE LOT WIDTH VARIANCE FOR 67' FOR LOT #1 OF TRACT 13050-3 Attachments v PLANNING COMMISSION STAFF REPORT PLANNING COMMISSION MEETING DATE: FROM AGENDA ITEM NUMBER - SUBJECT 12-1.1046 APRIL 21, 1986 PLANNING DEPARTMENT II A VARIANCE - MINIMUM LOT WIDTH - LOT #1, TRACT 13050 PUBLIC HEARING ITEM As directed by the Planning Commission, at their regularly scheduled meeting of April 17, 1986, the Planning Department is requesting a Public Hearing be held for a minimum lot width variance. The applicant is Van Dell & Associates. The variance is for Lot #1 in Tract 13050-3, only. This parcel is a corner lot with a lot width of 671. The Code states the minimum lot width will be 70'. As previously stated at the last Planning Commission meeting, there was an agreement made between the past Planner and the Developer, that this was considered a minor deviation. STAFF RECOMMENDS THAT THE PLANNING COMMISSION CONDUCT A PUBLIC HEARING ON THIS VARIANCE REQUEST AND APPROVE THE VARIANCE FOR A LOT WIDTH OF 67' FOR LOT #1 OF TRACT 13050-3. JK/lh -Yan Dell and Associates Inc f � E April 15, 1986 Mr. Joseph Kicak City Engineer/Planning Kicak & Associates 22365 Barton Road Director, City of Grand Terrace YrGZ"y�D At APR 16 1986 KICAK & aS��JC�gIr� Grand Terrace, CA 92324 RE: REQUEST FOR VARIANCE OF STANDARD LOT WIDTH ON LOT 1 OF TRACT 13050-3 Dear Joe, This letter as an attachment to the application of Fieldcrest Homes, Inc., in connection with the above -referenced request, addresses the peculiar constraints affecting Lot 1 of Tract No. 13050-3 which we believe and hope will merit the approval of a variance of the City's standard for lot width for said Lot. Following is a description of the Lot and supporting and incidental information to the request. Tract No. 13050-3 (unrecorded), together with Tract Nos. 13050-1, 2 and 4 (un- recorded), comprise a site bordered southerly by Van Buren Street, easterly by the existing and future alignment of Observation Drive, and westerly and northerly by existing single-family home subdivisions. Further, this site is transected by future interior streets as prescribed on the approved Tentative Map of Tract No. 13050 and which are of course necessary to the proper internal circulation of traffic into and out of the Tracts. Two of these streets, Whistler Street and Cardinal Street, are logically aligned as the prolongation of existing portions of said streets to the north and west of the site, respectively. The site topography and the configuration of the exterior boundaries of the site together with the already limited area contained within being generally "pre -subdivided" into "blocks" by and with dimensions largely determined by the alignments of the interior streets, particularly Cardinal Street and Whistler Street, were primary restrictions on the flexibility of the former owner/developer, T.J. Austyn, Inc., to design tracts of lots to be derived from the site with at least the City -required minimum lot area while also meeting City standards for lot depth and width. Lot 1 of Tract No. 13050-3 is a "corner" lot at the northeast corner of the future intersection of Whistler Street and Cardinal Street and is bordered northerly by an existing subdivision. The particular "block" in the site of which the Lot is a portion being bordered by said streets and subdivision is therefore exceptionally rigid in terms of lot design flexibility. The depths of this Lot and other lots in this "block" (108.5 feet, more or less) were pre- determined by said borders and are greater than the required standard depth (100 :f Van Dell and Associates, Inc Page Two Letter to Mr. Kicak April 15, 1986 feet). As with all of the Tracts on the site, an endeavor was made to design each lot in this "block" with at least the required minimum lot area (7200 square feet) and lot width ("rectangular" lots - 60 feet, except corner lots 70 feet, and "knuckle" lots - 40 feet). The efforts were successful for each lot in all of the Tracts, and in this "block", in every regard excepting in the instance of said Lot 1 where a width of 67 feet was achieved. In summary, Lot 1 of Tract No. 13050-3 exceeds the City standards for both lot depth and lot area, and also has a net buildable area at or in excess of the norm for similar developments. However, as mentioned, the width of said Lot at 67 feet wide is 3 feet less than the standard lot width due to the design constraints of the existing exterior site boundaries and the logical continua- tion of existing street alignments into the interior of the site. As every effort was made to meet and exceed the standards for lot dimensional and areal parameters throughout the site despite these design constraints and were other- wise successful, failing total success by one yard in lot width on one lot, we respectfully petition for the approval of a variance of standard lot width by the City of Grand Terrace Planning Staff, Planning Commission and City Council to remove the hardship that would be created by strict adherence to the standard lot width in this particular instance. Yours very truly, Richard L. Haase, L.S. Project Manager RLH/j 555.01 TRACT 13050-3 LOT #1 - TO BE C''ONSIDERED FOR A VARIANCE FROM MINIMUM LOT WIDTH BAR , tv - Y MEN 104 (M PENDING CITY COUNCIL APPROVAL ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AMENDING, THE MUNICIPAL CODE OF THE CITY OF GRAND TERRACE, SECTION 18.60.030, PERTAINING SINGLE FAMILY RESIDENTIAL DWELLING OFF STREET PARKING NOW THEREFORE, the City Council of the City of Grand Terrace does hereby ordain as follows: Section 1. Section 18.60.030 is hereby amended to read as follows: "18.60.030 Residential Sinqle-family Dwellinqs. The provisions for off-street parking in the R-R, R-1, and A-1 districts are: two parking spaces for each residence shall be provided on the same parcel of land as the residence. Parking spaces shall be not less than ten feet wide and twenty feet in length, and shall be in a garage." Section 2. Effective Date. This Ordinance shall be in full force and effect at 12:01 a.m. on 31st day after its adoption. Section 3. Posting. The City Clerk shall cause this Ordinance to be posted in three (3) public places, designated for such public purpose by the City Council, within fifteen (15) days after its passage. Section 4. First read at a regular meeting of the City Council of said City held on the day of , 1986, and finally adopted and ordered posted at a regular meeting of said City Council on the day of , 1986. ATTEST: City Clerk of the City of Grand Terrace and of the City Council thereof. Mayor of the City of Grand Terrace and of the City Council thereof. -1- I, ILENE DUGHMAN, City Clerk of the City of Grand Terrace do hereby certify that the foregoing Ordinance was adopted at a regular meeting of the City Council of the City of Grand Terrace held of the day of 1986 by the following vote: AYES: NOES: ABSENT: ABSTAIN: Approved as to form: City Attorney I L -2- City Clerk Date 4/18/86 C R A ITEM ( ) //C,,,,ODUNCIL ITEM NO MEETING DATE: 4/10/86 6 AGENDA ITEM NO. Cl . SUBJECT: AN ORDINANCE AMENDING SECTION 18.60.030, RESIDENTIAL DWELLING OFF STREET PARKING FUNDING IS REQUIRED NO FUNDING IS REQUIRED XX Refer to Staff Report of the April 10 meeting, at which the first reading of the proposed Ordinance was adopted Staff recommends Council Conduct Public Hearing and adopt Ordinance. C R A ITEM ( ) UATE. Oft 01 IL+ April 18, 1986 -�57AA COUNCIL ITEM �x) MEETING DATE: April 24, 1986 AGENDA ITEM NO. 74 SUBJECT Time Extension of Conditional Approval for Tract 13050, 1, 2, 3, and 4 FUNDING REQUIRED NO FUNDING REQUIRED X At the City Council's regular meeting of March 13, 1986, Fieldcrest Homes, Inc. requested Conditional Approval of Tract 13050-1, 2, 3, and 4. The City Council at that time conditionally approved the Final Tract Map, subject to the delivery of all of the Bonds, Agreements, and Cash Deposits, for the suject development, within 45 days of March 13. 1986. The expiration date for that approval is April 26, 1986. The attached letter, dated April 16, 1986, requests an extension of said approval. Since the tentative Tract Map is still in effect and will not expire for sixteen more months there is no reason at this point for the City Council to extend the approval of the Final Tract Map. If and when all of the Bonds, Subdivision Agreements, and Cash Deposits are delivered for the suject Tract Map, the staff will be ready to place it once again on the City Council agenda for final approval. Staff recommends that the City Council: TAKE NO ACTION AT THIS TIME. JK/dlk Van Dvll and Associates Inc r E�, April 16, 1986 Mr. Joseph Kicak Planning Director, City of Grand Terrace Kicak and Associates 22365 Barton Road Grand Terrace, CA 92324 RE- CONDITIONAL APPROVAL OF TRACT NOS. 13050-1, 2, 3 and 4 Dear Joe, kLbdYCi! hy �� i �►� r. it) 1886 eklt,aK if HabUCIATES At the City Council meeting on March 13, 1986, Fieldcrest Homes, Inc., owner of the above -referenced Tracts, was granted conditional approval of the maps of said Tracts for a period of forty-five days from that date to allow for additional time to secure bonding for Tract improvements. By submitting the bonding together with the executed bonding agreements to the City prior to the expiration of that period, final approval of the maps of said Tracts would then be considered. As you know, the bonding for any particular project is inter- twined with the construction lending. Of late, a flood of applicants for con- struction loans, and other loans on real property, have drastically slowed the loan review process of all lending institutions. As a result, the construction loans, and the bonding, for the development of the Tracts could not be obtained in that forty-five day period as originally expected. On behalf of Fieldcrest Homes, Inc., we request the City Council of the City of Grand Terrace, at their regularly scheduled meeting on April 24, 1986, to entertain and approve an extension of the conditional approval for the maps of Tract Nos. 13050-1, 2, 3 and 4 for a period of an additional forty-five days to begin at the expiration of the previously granted forty-five day period on April 26, 1986. Gary Mechling, President of Fieldcrest Homes, Inc., anticipates that both the construction loans and bonding for the Tracts will be secured during this additional period and that the bonding and related agreements can then be submitted to the City to initiate the consideration of the final approval of the Tract maps. Thank you for your assistance and consideration in preparing this matter for the City Council's agenda for said meeting. Sincerely, r Richard L. Haase, L.S. Survey Manager RLH/j 555.01 DATE April 18, 1986 - ► _� T 12-8.8012 C R A ITEM ( ) r-J COUNCIL ITEM Ox) MEETING DATE. APRIL 24, 1986 AGENDA ITEM NO. /� SUBJECT Ordinance regarding Minimum Square Footage of Residential Units. FUNDING REQUIRED NO FUNDING REQUIRED xx At their regular meeting of March 27, 1986, the City Council considered the minimum square footages for residential development. The Staff, based on the recommendation of the Planning Commission, presented to the City Council the following 1) Single Family Residential 2) Multiple Family Residential. a) Studio - 1 Bedroom b) 2 Bedroom c) 3 Bedroom Minimum Square Footage 1200 sq. ft. Minimum Square Footage 800 sq ft Minimum Square Footage 1000 sq. ft. Minimum Square Footage 1200 sq. ft This matter was referred back to Staff. The Staff, in turn, presented to the Title 18 Ad Hoc Committee the above information and requested their recommendation to the City Council on the same matter. The Title 18 Ad Hoc Committee is recommending that the City Council consider the following 1) Single Family Residential Minimum Square Footage 1350 sq. ft 2) Multiple Family Residential Minimum Square Footage to remain the same as listed above STAFF RECOMMENDS THAT THE CITY COUNCIL CONSIDER THE RECOMMENDATIONS OF THE TITLE 18 AD HOC COMMITTEE JK/lh ORDINANCE NO AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AMENDING, THE MUNICIPAL CODE OF THE CITY OF GRAND TERRACE, TITLE 18, PERTAINING TO MINIMUM SQUARE FOOTAGE FOR RESIDENTIAL DISTRICTS. NOW THEREFORE, the City Council of the City of Grand Terrace does hereby ORDAIN as follows: Section 1. That Section 18.57.120 is hereby amended to read asfollows: "18.57.120 Minimum Square Footage for Residential Districts. The minimum square footage for residential dwellings within the City of Grand Terrace shall be as follows: A. The minimum square footage for residential dwellings in the R-1 District shall be square feet. B. The minimum square footage for residential dwellings in the R-2 and R-3 shall be as follows: Number of Bedrooms Studio Apartment or Condominium 1 Bedroom Apartment or Condominium 2 Bedroom Apartment or Condominium 3 Bedroom Apartment or Condominium Minimum Square Foot Requirement Square Feet Square Feet Square Feet Square Feet The minimum square footage contained in A. and B. above shall include living area only and excludes porches, patios, carports, garages, storage areas, or other auxiliary rooms." Section 2. Effective Date This Ordinance shall be in full 7orce and effect at 12:01 a.m on 31st day after its adoption. Section 3 Posting The City Clerk shall cause this Ordinance to be posted in three (3) public places, designated for such public purpose by the City Council, within fifteen- (15) days after its passage 0 t,, Section 4. First read at a Council of said City held on the and finally adopted and ordered said City Council on the day ATTEST: City Clerk of the City of Grand Terrace and of the City Council thereof. regular meeting of the City day of , 1986, posted at a regular meeting of of , 1986. Mayor of the City of Grand Terrace and of the City Council thereof. I, ILENE DUGHMAN, City Clerk of the City of Grand Terrace do hereby certify that the foregoing Ordinance was adopted at a regular meeting of the City Council of the City of Grand Terrace held of the day of 1986 by the following vote: AYES: NOES: ABSENT: ABSTAIN: Approved as to form: City Attorney City Clerk -2-