06-12-1986a
AGENDA
F_,, uuJNCIL CHAMBERS
GRAND TERRACE CIVIC CENTER
22795 Barton Road
* Call to Order
* Invocation -
* Pledge of Allegiance
* Roll Call
June 12, 1986
5.30 P.M.
CONVENE COMMUNITY REDEVELOPMENT AGENCY
1. Approval of Minutes (5/14/86) (5/22/86)
Staff
Recommendations
Council Action
Approve
2. Approval of Check Register No. CRA061286
Approve
3. PUBLIC HEARING - 5.30 P.M.
A. 1986-87 Budget
(1) A RESOLUTION OF THE COMMUNITY REDEVEL-
Adopt
OPMENT AGENCY OF THE CITY OF GRAND
TERRACE, CA, ADOPTING A BUDGET OF
ESTIMATED REVENUES & EXPENDITURES FOR
FY 1986-87.
ADJOURN COMMUNITY REDEVELOPMENT AGENCY
CONVENE CITY COUNCIL
1. Items to Add/Delete
2. SPECK`! PRESENTATIONS
A. Certificate of Commendation -
Phillip D. Elliott
B Certificate of Service - John McDowell
3 CONSENT CALENDAR
The following Consent Calendar items are
expected to be routine & non -controversial.
They will be acted upon by the Council at
one time without discussion. Any Council
Member, Staff Member or Citizen may request
removal of an item from the Consent Calendar
for discussion.
�3
11
7PLEAS-E
DO NOT REMOVE COUNTER COPY 1
l ronM TAIGnDMnTTnAI rni1h1TPP TPANI"vnll
.;I
COUNCIL AGENDA Staff
6/12/86 - Page 2 of 4 Recommendations
A. Approve Check Register No. 061286 1 Approv e
B. Ratify 6/12/86 CRA Action I Approve
C. Waive Full Reading of Ordinances on Agenda Approve
D. Approval of Minutes (5/8/86) (5/14/86) Approve
(5/15/86) (5/22/86) (5/29/86)
E. Approve & Authorize Mayor to Execute re- Approve
newal of contract for Recreational Services
with People Helpers, Inc. (GTC-86-09) for
$46,470, to expire 6/30/87
F. Authorize Request for Bids - Annual Street Approve
Sweeping Maintenance (GTB-86-10)
G. Authorize Request for Bids - Annual Approve
Landscape Maintenance (GTB-86-11)
H. Authorize Request for Bids - Annual Street Approve
I
& Storm Drain Maintenance (GTB-86-12)
I. Approve & Authorize Recordation of Final Approve
Parcel Map 9666 (Harber) & Accept Cash
Deposit of $1,366 for Monumentation
J. Appropriate $7,200 for Line Item 10-120-260, Approve
Insurance Surety Bonds, for Total of $35,200
14. PUBLIC PARTICIPATION
15. ORAL REPORTS
A. Planning Commission
(1) Appointments
B. Parks & Recreation Committee
C. Historical & Cultural Activities Committee
(1) Accept Resignation of Elizabeth Duarte,
authorize advertising vacancy for an
unexpired term to expire 6/30/88
D. Crime Prevention Committee
E. Emergency Operations Committee
F. Chamber of Commerce
G Police Chief
H. Fire Chief
I. City Engineer
J. City Attorney
K. City Manager
L. City Council
C
Council Action
(COUNCIL AGENDA I Staff
6/12/86 - Page 3 of 4 Recommendations
16. PUBLIC HEARING - 7 00 P.M.
A. 1986-87 Budget
(1) A RESOLUTION OF THE CITY COUNCIL OF THE Adopt
CITY OF GRAND TERRACE, CA, ADOPTING A
BUDGET OF ESTIMATED REVENUES & EXPENDI-
TURES FOR FISCAL YEAR 1986-87.
I7. UNFINISHED BUSINESS
A. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY Adopt 1st Reading
OF GRAND TERRACE, CA, PROVIDING FOR THE
ISSUANCE OF HOME OCCUPATION PERMITS.
18. NEW BUSINESS
A. School Impaction Fee Waiver - 88-Unit
Senior Citizen Hotel
B. November 4, 1986, Election
(1) A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF GRAND TERRACE, CA, CALLING AND
GIVING NOTICE OF THE HOLDING OF A GEN-
ERAL MUNICIPAL ELECTION TO BE HELD ON
TUESDAY, NOVEMBER 4, 1986, FOR THE
ELECTION OF CERTAIN OFFICERS AS REQUIRED
BY THE PROVISIONS OF THE LAWS OF THE
STATE OF CALIFORNIA RELATING TO GENERAL
LAW CITIES AND FOR THE SUBMISSION TO THE
VOTERS AN ADVISORY MEASURE RELATING TO
STREET LIGHTING.
(2) A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF GRAND TERRACE, CA, REQUESTING
THE BOARD OF SUPERVISORS OF THE COUNTY
OF SAN BERNARDINO TO CONSOLIDATE A
GENERAL MUNICIPAL ELECTION TO BE HELD ON
NOVEMBER 4, 1986, WITH THE STATEWIDE
GENERAL ELECTION TO BE HELD ON THE DATE
PURSUANT TO SECTION 23302 OF THE ELEC-
TIONS CODE.
(3) A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF GRAND TERRACE, CA, ADOPTING REG-
ULATIONS FOR CANDIDATES FOR ELECTIVE
OFFICE PERTAINING TO CANDIDATES STATE-
MENTS SUBMITTED TO THE VOTERS AT AN
ELECTION TO BE HELD ON TUESDAY, NOVEMBER
4, 1986.
Adopt
Adopt
Adopt
Council Action
s�
n
C UNCIL AGENDA
6112186 - Page 4 of 4
(4) A RESOLUTION OF THE CITY COUNCIL OF THE
Staff
Recommendations
Adopt
CITY OF GRAND TERRACE, CA, AUTHORIZING
CERTAIN OF ITS MEMBERS TO FILE A WRITTEN
ARGUMENT REGARDING A CITY MEASURE AND
DIRECTING THE CITY ATTORNEY TO PREPARE
AN IMPARTIAL ANALYSIS.
(5) A RESOLUTION OF THE CITY COUNCIL OF THE
Adopt
CITY OF GRAND TERRACE, CA, RESCINDING
RESOLUTION NO. 79-14 AND PROVIDING FOR
THE FILING OF REBUTTAL ARGUMENTS FOR
CITY MEASURES SUBMITTED AT MUNICIPAL
ELECTIONS.
(6) Candidate Statement Costs
Approve
9. Closed Session
ADJOURN
THE NEXT REGULAR CRA/CITY COUNCIL MEETINGS WILL BE
HELD THURSDAY, JUNE 26, 1986, AT 5 30 P.M.
AGENDA ITEM REQUESTS FOR THE 6/26/86 MEETING MUST
BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE
BY 12 00 NOON ON 6/18/86.
Council Action
PPRJUN 12 1986
pEtip1i�G CRA A __
CITY OF GRAND TERRACE CRA AGENDA 1TEM N0.
COMMUNITY REDEVELOPMENT AGENCY MINUTES
ADJOURNED JOINT REGULAR MEETING - MAY 14, 1986
An Adjourned Regular Joint meeting of the Community Redevelopment Agency and the
City Council of the City of Grand Terrace was called to order in the Council
Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace,
California, on May 14, 1986, at 5 36 p.m.
PRESENT Hugh J. Grant, Agency Chairman/Mayor
Byron Matteson, Agency Vice Chairman/Mayor Pro Tempore
(Arrived at 5 43 p.m.)
Tony Petta, Agency Member/Councilman (Arrived at 5:39 p.m.)
Barbara Pfennighausen, Agency Member/Councilwoman
Dennis L. Evans, Agency Member/Councilman
Seth Armstead, Agency Executive Director/City Manager
Thomas Schwab, Agency Treasurer/Finance Director
Joe Kicak, City Engineer
Alicia Chavez, Agency Acting Secretary/Deputy City Clerk
ABSENT: Ilene Dughman, Agency Secretary/City Clerk
Chairman Grant advised action taken during the Budget Sessions were
not binding and could be amended prior to final adoption of the FY
1986/87 Budget.
CITY MANAGER'S BUDGET MESSAGE FY 1986/87
City Manager Armstead read the City Manager's Budget Message (on file
in the City Clerk's office), which projects the revenues, excluding
CRA, to be $2,698,519 and expenditures to be $2,889,076; current year
unappropriated fund balance for all funds combined is $105,443.
Commended Council/Agency Members for efficiently managing funds in
past years.
_ Mr. Petta arrived at 5 39 p.m.
Chairman Grant recommended covering line item of each Budget unit.
Vice Chairman Matteson arrived at 5 43 p.m.
CRA - CAPITAL PROJECTED FUND 32
General Operational Expenses - 32-200
Treasurer Schwab reviewed and clarified Line Item recommendations.
Economic Development Committee - 32-200-700 - Mr. Schwab noted the
recommended or Line Item conomic Development Committee,
Page 1 -
CRA - (5/14/86)
was based on figures prior to advertisement in the Inland Empire
Magazine, felt it should be increased to $2,000. Vice Chairman
Matteson indicated concurrence Mr. Schwab noted $1960 had been
expended to that date, which was for photography and advertising
expenses for the May issue of the Inland Empire Magazine.
Mr. Petta saw no need for additional expenditure for magazine
advertising since the existing material can be utilized. Responding
to Vice Chairman Matteson relative to the additional -funds being for
promotion, felt that amount would not be adequate, felt advertising
not effective, recommended hiring a professional consultant. Chairman
Grant stated he concurred with Mr. Petta to some extent, noted the
County Board of Supervisors hired a consultant on a pay -by -result
basis, felt RFD's could be so stipulated, felt the Committee
involvement commendable. Vice Chairman Matteson felt Committee needs
a professional person and funds in order to operate.
Motion by Vice Chairman Matteson, Second by Mrs. Pfennighausen, to
increase Account No 32-200, Line Item 700, Economic Development
Committee, from $1,000 to $2,000.
Mr Petta felt $2,000 not adequate and it should remain at $1,000
until such time the Committee approaches the Agency with additional
request and specifics of how funds would be utilized.
Responding to Mr. Evans' request, Mrs. Pfennighausen outlined
accomplishments of the Committee to this point. As a member of the
Committee, is somewhat frustrated and apprehensive, feeling she has
been doing all the work. Felt that, if the Committee is to continue,
it should establish new goals. Mr Evans recommended consideration be
given to di sbandi ng the Commi ttee, feel i ng i t has been non-functional ,
opposed hiring a consultant citing past results, felt it can be done
by the City without spending excessive funds. Mr. Matteson felt any
failure is Council /Agency fault, felt members should have been
appointed in the same manner as the Title 18 Committee, recommended it
be reorganized - it is needed politically.
The Motion failed 1-4, with Mr. Evans, Mrs. Pfennighausen, Mr. Petta,
and Chairman Grant voting NOE.
CRA-86-22 Motion by Mr Petta, Second by Chairman Grant, to disband the existing
Committee and seek new individuals from the Community with expertise,
then allow that Committee to make recommendation to Council regarding
a consultant if it chooses
Mrs Pfennighausen, with Mr Petta indicating concurrence, stated
that, however the Committee is reorganized, it will require funds.
Chairman Grant advised the Motion is to disband the Committee.
Motion No CRA-86-22 carried, ALL AYES
Page 2 -
CRA - (5/14/86)
b
Responding to Chairman Grant's notation that Line Item 700 is removed,
Mr. Petta stated that was not his intention, requested continuing the
discussion. Chairman Grant stated the matter would be continued at a
later time.
Air Condition Classrooms (32-946)
Finance Director Schwab noted the City agreed to the classroom air
conditioning in a Settlement Agreement with Colton Joint Unified
School District, advised that the City Manager is recommending the
Agency appropriate $70,000 in this Budget to allow for certificates of
participation or a municipal lease, over a five-year period, to
finance the Terrace Hills Jr. High School air conditioning. The
estimated cost is $250,000, however, it would require borrowing
$290,000 to structure the COP issue. Estimates between $300,000 -
$350,000 total cost over the five-year period including interest.
Chairman Grant noted the Agency is in receipt of the May 6
correspondence from members and parents of the Junior High School .
Mrs. Pfennighausen stated there had been some misunderstanding that
she was not in favor of the air conditioning project resulting from
her article in the Chamber Newsletter, advised she has sent letters to
students, parents, and teachers assuring them she was initially and
still is in favor of the project - hopes the misunderstanding is
cleared up, the only issue now is to determine how to finance, felt
Staff's recommendation a waste of money.
Mr. Evans fel t the City must take care of priorities and is in a
financial bind due to construction of the Civic Center. Opposed
recommendations to fund over five years, favored foregoing $250,000
contingency fund this year and apply $200,000 to the proposed air
conditioning appropriation. Vice Chairman Matteson disagreed, feeling
funds must be reserved for emergencies.
CRA-86-23 Motion by Vice Chairman Matteson, Second by Mr. Petta, to approve the
appropriation for Air Condition Classrooms, Account 32-946-255, in the
amount of $70,000
Mr. Petta concurred with importance of maintaining a reserve, felt the
cost to fund over five years is not excessive, noted interest on the
reserve is higher than financing rate.
Mrs. Pfennighausen noted tax increment revenue increases as property
changes hands and development of vacant property Noted tax increment
revenue was not sufficient to make payments on the Civic Center prior
to this year and required additional funds, felt development is at a
stalemate and no commitment to enhance development to increase tax
increment revenue will cause City to go into deficit spending, wants
assurance money will be available for projects. Supports the air
conditioning project, but not the methods recommended for financing.
Mr. Petta objected to inference that the Planning Commission is not
adequately performing its function, resulting in anti -development -
Page 3 -
CRA - (5/14/86)
felt they are seeking quality development such as now exists. Fel t
Staff recommendation is utilizing common sense.
Vice Chairman Matteson called for the question.
Motion by Mr. Petta, Second by Chairman Grant, to overrule the Call
for the Question, failed, 2-3, with Mr. Evans, Mrs. Pfennighausen, and
Vice -Chairman Matteson voting NOE.
Motion No. CRA-86-23 carried 3-2, with Mr. Evans and -Mrs.
Pfennighausen voting NOE.
Responding to Mr. Petta relative to the two options, Certificates of
Participation and the Municipal Lease, Treasurer Schwab clarified the
final yield of both would be approximately 8%, interest earned on the
current General Fund Reserve is approximate 8-1/2%, which, if it
remains the same, would result in a positive arbitrage, a decrease in
interest would result in a negative position; Staff's opinion is that
interest will increase.
Debt Service - 33-300
Mr. Evans noted tax increment revenue is sufficient to make annual
Civic Center payment this year for the first time. Responding to Mr.
Evans, Treasurer Schwab estimated the CRA could possibly repay City
the $2 Million Dollars plus interest over the next 10 years, noted
there is no hurry unless other projects are anticipated since the
outstanding debt is needed to acquire the tax increment revenue. Mr.
Evans noted the loans were for capital improvements - cited storm
drains as a needed capital improvement that could qualify for tax
increment funding, however, can't be accompl i shed unless an assessment
district is formed. Felt the $2 Million Dollars could help accomplish
needed capital improvements.
Vivienda Bridge - 32-945
City Engineer Kicak reviewed the Line Item recommendations.
CITY GENERAL FUND (10)
Emergency Operations Center - 10-808
Finance Director Schwab felt more competetiv a prices could be obtained
for the proposed eouipment and recommended reserving that task for the
Purchasing Department. Mayor Pro Tem Matteson concurred, recommended
the Finance Department monitor all purchases for the City. Community
Services Director Anstine noted the figures were merely estimates by
the Committee, briefly reviewed and clarified the commentary
explanations
Ed Luers, Committee Chairman, responding to Mayor Pro Tem Matteson
relative to purpose of five generators, advised they are to service
four planned quadrants of the City in emergencies, with one as a
Page 4 -
CRA - (5/14/86)
spare. Councilwoman Pfennighausen opposed unnecessary spending;
however, noted volunteers are putting together an emergency operations
system for the City with a minimum amount of money.
Based on feeling the generators could be purchased for less, Motion by
Mayor Pro Tem Matteson, Second by Councilman Petta, to reduce the
amount proposed for five generators from $5,000 to $3,000. Mayor
Grant expressed reluctance to reduction at this time not knowing what
is required, stated Staff will provide a firm cost, felt that
information is need as soon as possible. Mayor Pro Tem Matteson felt
specific costs should be explored prior to requesting appropriations.
Councilwoman Pfennighausen felt too much emphasis is given to this
type of purchase, noted cost would depend on quality, any excess would
return to the General Fund.
The Motion failed, 2-3, with Councilmembers Pfennighausen, Evans, and
Mayor Grant voting NOE.
Mayor Grant concurred the importance of the Committee can not be
underestimated, recommended Committee coordinate with Sheriff's
Department as well as the Crime Prevention Committee.
Recessed at 7.15 p.m. and reconvened at 7 25 p.m.
Council - 10-110
Finance Director Schwab reviewed and clarified the Line Item
recommendations.
Council Local Mileage - 10-110-120 - Based upon there never being
requests by Council for mi eage reimbursements and noting the intent
CC-86-104 of Council stipends is to cover expenses incurred, Motion by
Councilwoman Pfennighausen, Second by Councilman Evans, ALL AYES, to
eliminate Line Item 271 from Account 10-110 - Council, leaving a Grand
Total of 20,400.
City Manager - 10-120
Finance Director Schwab reviewed and clarified Line Item appropriation
recommendations, regarding Line Item 110 - Salary, in all Department
Personnel, advised no cost of living increases are being requested,
however, appropriations include amounts for merit increases, if
warranted. It was clarified that the'City Manager makes the final
determination for all employee salary increases and Council determines
salary increase for the City Manager.
Disability Insurance - Line Item 143 (All Department Personnel) -
Council questioned and Finance -Director Schwab advised, it approved,
Line Item 143, Disability Insurance, which has been added, would
provide income for employees who incur a disability off the job,
outlined the coverage Councilman Evans voiced non-support, felt
employees should pay that coverage. Mr. Schwab advised this
particular plan requires 100% participation.
Page 5 -
CRg - (5/14/86)
L }�
Mayor Pro Tem Matteson and Councilwoman Pfennighausen indicated
concurrence with Councilman Evans, Councilwoman Pfennighausen
recommended employees either fund such a program themselves or
participate in Social Security.
Mayor Grant left the Council Chambers at 7 45 p.m.
Finance Director Schwab stated that, if Council does not approve Line
Item 143, employees would be approached to see whether 100%
participation can be achieved.
CC-86-105 Motion by Councilman Evans, Second by Councilwoman Pfennighausen, to
eliminate Line Item 143 from all Departments.
Mayor Grant returned at 7 59 p.m. and received clarification of the
Motion.
Councilman Petta felt the high quality of employees has allowed the
City to function with minimum staff, felt this benefit would create
additional incentive at a minimum premium, therefore, would not
support the Motion. Mayor Pro Tem Matteson and Councilwoman
Pfennighausen concurred the City has valuable employees, Mayor Pro Tem
Matteson noted the recent salary and job classification adjustments
made - this would be additional expense over and above that.
Councilwoman Pfennighausen noted last year's addition of the paid
health insurance, concerned about yearly added costs for benefits;
requested and received a cost breakdown of City's and employees' costs
for PERS and Social Security.
Motion No. CC-86-105 carried 3-2, with Mayor Grant and Councilman
Petta voting NOE.
City Clerk - 10-125
Finance Director Schwab outlined and clarified Line Item appropriation
recommendations. It was noted that Line Item 143, Disability
Insurance, is deleted (see Motion No. CC-86-105).
Relative to Line Item 110, Councilwoman Pfennighausen questioned the
increase in salary for the Minutes Clerk, felt it excessive. It was
clarified the increase over last year's appropriation was due to that
position not constituting a full-time position for that entire fiscal
year, and it allows for a possible merit increase at the next
evaluation review. Mayor Pro Tem Matteson felt Council must
constantly monitor salaries.
Finance Director Schwab clarified that the increase in Line Item 250,
Professional and Special Services, was due to an increased amount of
amendments to the Municipal Code that would be required. Relative to
Line Item 601, Microfilming, the appropriation for FY 1985/86 were not
untilized and were transferred to another department at the mid -year
budget review, Councilman Evans questioned and Mr Schwab advised the
City Clerk requested the appropriation to allow implementation of the
Page 6 -
CRA - (5/14/86)
project before her anticipated retirement in December or by the new
City Clerk.
Finance - 10-140
Finance Director Schwab reviewed and clarified Line Item appropriation
recommendations. Line Item 143 was removed by previous action (Motion
No. CC-86-105).
City Attorney - 10-160
Finance Director Schwab reviewed and clarified Line Item appropriation
recommendations.
Relative to Line Item 250, Special Departmental Expense, clarified the
FY 1985-86 appropriation had been increased by mid -year adjustment;
Councilman Evans suggested some type of explanation within the Budget
of any additional appropriation made during the previous fiscal year,
Mayor Grant suggested another column for those departments having
adjustments. Mr. Schwab reminded Council that the City Attorney now
regularly attends Planning Commission meetings, resulting in the
increase over previous years. Councilman Evans felt it would be
beneficial to indicate amount expended for the Planning Commission.
Mayor Pro Tem Matteson noted it was requested during the last year's
budget sessions to show only the total amount, and felt it should
remain that way.
CITY ENGINEER ALL DEPARTMENTS
City Engineer - 10-170
Finance Director Schwab reviewed and clarified Line Item appropriation
recommendations.
Councilman Evans questioned the purpose for the separate revenue
producing account, Line Item 255. City Engineer Kicak advised it
relates to matters of general public interest and not to specific
projects. Saw no problem in combining if Council preferred.
City Manager - 10-120
Finance Director Schwab reviewed and clarified the Line Item
appropriation recommendations
Public Works - Engineering - 10-610/Building & Safety 10-330
City Engineer Kicak clarified the increases in Department 610 and 330
are due to increased development anticipated in the next couple years.
Wastewater Disposal - 10-572
Finance Director Schawb clarified the appropriation request. City
Engineer Kicak advised that some of the increase in this Account is
due to the increased development proposed.
CRAB7 -(5/14/86)
P
Non Departmental - 10-190
Finance Director Schwab outlined and clarified each Line Item
appropriation request.
Chamber Newsletter/Chamber of Commerce Grant - 10-190-222 - Relative
to Line Item 222, Chamber Newsletter/Chamber of Commerce Grant, Mr.
Schwab advised that, since the preparation of the Preliminary Budget,
the Chamber has requested an increase in appropriatio-n from $30,000 to
$40,000. Mayor Grant noted discussion relative to the Chamber
Newsletter at the May 8 meeting.
Dave TerBest, Chamber of Commerce President, advised that last year's
grant was not only for the Newsletter, noted a copy of the Chamber's
Budget was submitted at the May 8 Council meeting, outlined Chamber's
projects, including the booth on display in the foyer, additional
funds are required to improve existing projects and the increased
circulation of the Newsletter, which is approximately 1/3 of the
Budget. Will expand the Newsletter, if Council desires, and will
attempt to keep it non -partisan. Concerned about increasing insurance
cost, will have fund raisers to seek additional funds, if required,
felt their Budget is reasonable in view of increasing expenses.
1
Mayor Grant noted the increase is approximately 34%, assumed $36,000
would go toward the Newsletter - Mr. TerBest responded that the
Chamber spent approximately $23,600 for the Newsletter and Economic
Development during the last year. Mayor Grant stated the alternatives
to be considered by the Council regarding cost of the Newsletter are
(1) to allow all Council to submit articles, saying what they wish,
controlling themselves in terms of partisan comments, (2 ) to allow the
articles with a limit on space, (3) to maintain only the Mayor's
Corner, which Mayor Grant did not recommend, feeling it unfair, (4)
not allow any Council articles. Mayor Grant noted Mr. TerBest favors
having Council articles, however, felt it would be difficult to
control and interpret what is non -partisan.
Councilman Evans questioned and Mr. TerBest responded the circulation
is now 8,000, 1,000 of which is for the business community.
Councilman Evans disagreed that Councilwoman Pfennighausen's article
was political - felt some of the Mayor's articles were, supported all
members be allowed to submit articles or eliminate the Mayor's,
otherwise, Council should be allowed to review the Mayor's Corner
before it is submitted. Recommended eliminating the Mayor's Corner in
its entirety as well as any Council articles.
Mayor Pro Tem Matteson voiced concurrence with Councilman Evans on
this issue, especially in view of the upcoming election, in
researching the past week, found most surrounding chambers of commerce
seek independence from cities and most receive no funding, felt the
Grand Terrace Area Chamber of Commerce should not seek direction from
and depend upon the City Had anticipated reducing this year's grant,
rather than increasing Felt the Chamber has done a fantastic job,
but must operate within its means the same as the City, recommended
CRAe-8(5/14/86)
hav i ng the Newsl etter pri nted at a 1 esser cost, feel i ng the i ncreased
circulation is justification, doesn't see necessity of printing
another map this soon, felt salaries too high.
Councilman Petta supported assisting the Chamber to promote economic
development but felt what has been done in the past is not bringing in
revenue. As far as a future Econcomic Development Ad Hoc Committee,
felt there are individuals in the community with talent to serve on
that Committee and work in conjunction with the Chamber. Based upon
that, could support assisting the Chamber financially.
Mr. TerBest, responding to Mayor Pro Tem Matteson, felt reducing
printing cost would result in reduced quality and effectiveness, does
not want to separate the business community from the political
community, noted printing the maps raised funds through
advertisements, does not feel he can reduce personnel and office
expenses. Mr. TerBest cited efforts to bring development, stated they
could get along with $30,000, however, can accomplish more with the
additional $10,000.
Mayor Grant stated that Councilman Evans confirmed his previous
comments that objectivity or subjectivity is in the eyes of the
beholder
CC-86-106 Motion by Mayor Grant, Second by Mayor Pro Tem Matteson, to not allow
any more articles to be printed in the Chamber Newsletter by any
Councilmember, including the Mayor, and, in the future, all articles
contributed in the City section be totally produced by the staff of
the City - that no Councilmember can in any way be involved in
influencing staff in the production of material to be submitted to the
editor of that Newsletter.
Councilman Evans supported the Motion except objected to staff
preparing the news articles. Relative to quality of Newsletter,
concurred with Mr. TerBest since they could not be referred to in
future years due to quality, felt the press has not adequately
provided information to the community - questioned whether it is
possible to have articles prepared by an impartial party, other than
staff, summarizing what took place at Council and Planning Commission
meetings and reflecting reasons for positions taken. Commended Mr.
TerBest for tasks undertaken this year, however, concerned about
appropriating additional funds.
Mayor Grant felt the responsibility of preparing the news articles
should be that of staff. Mayor Pro Tem Matteson, with Mayor Grant
concurring, found staff to be impartial. Councilman Petta noted
City of Cerritos' success with its news releases, suggested obtaining
its policy. Councilwoman Pfennighausen objected to suppressing
individuals from expressing views and the issue made regarding her
Newsletter article - felt it is being criticized because it came from
her Mayor Grant felt previous news articles devoted to City business
prepared by Myrna Erway and Ilene Dughman were very fair and
objective, felt Council has obligation to taxpayers to keep the
Page 9 -
CRA - (5/14/86)
Newsletter non -partisan. Councilman Evans stated he had no objection
to the Chamber obtaining articles pertaining to calendar of events.
Motion No. CC-86-106 carried, 3-2, with Councilmembers Evans and
Pfennighausen voting NOE.
CC-86-107 Motion by Mayor Pro Tem Matteson, Second by Councilman Evans, to
allocate the Chamber of Commerce the same grant as in previous year,
$30,000. Councilman Petta reiterated his previous statements; would
not object to additional funding later if the Chamber became involved
in projects that were financially productive for the City. Mayor
Grant, based upon the increased circulation in the outlying areas that
do business in the City, voiced support of the requested $40,000.
Motion No. CC-86-107 carried, 4-1, with Mayor Grant voting NOE.
CC-86-108 Adjournment - CC - Motion by Mayor Pro Tem Matteson, Second by
ounce woman ennighausen, ALL AYES, to adjourn the Adjourned Regular
Joint City Council/CRA meeting at 9.37 p.m. to an Adjourned Regular
Joint City Council/CRA meeting on May 15, 1986, at 5.30 p.m.
Adjournment - CRA - The Community Redevelopment Agency adjourned at
p.m. The next regular meeting will be held on May 22, 1986 at
5 30 p.m.
Respectfully submitted,
etary
APPROVED.
airman
Page 10 -
CRA - (5/14/86)
pFNDNG CRA ApFROVAL
CITY OF GRAND TERRACE
COMMUNITY REDEVELOPMENT AGENCY
REGULAR MEETING - MAY 22, 1986
J UN 12 1986
CRA AGENDA ITEM NO. I
The regular meeting of the Community Redevelopment Agency, City of Grand Terrace,
was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road,
Grand Terrace, California, on May 22, 1986, at 5 35 p.m.
PRESENT Hugh J. Grant, Chairman
Byron Matteson, Vice Chairman
Tony Petta
Barbara Pfennighausen
Dennis L. Evans
Seth Armstead, Executive Director
Thomas J. Schwab, Treasurer
Ivan Hopkins, Attorney
Ilene Dughman, Secretary
ABSENT None
APPROVAL OF MINUTES (5/8/86)
CRA-86-24 Motion by Mrs. Pfennighausen, Second by Vice Chairman Matteson, to
approve the Minutes of May 8, 1986, as presented, carried, 4-0-1, with
Mr. Evans abstaining.
APPROVAL OF CHECK REGISTER NO. CRA052286
CRA-86-25 Motion by Vice Chairman Matteson, Second by Mrs. Pfennighausen, ALL
AYES, to approve Check Register No. CRA052286, as submitted.
Adjourned at 5 39 to an Adjourned Regular City Council meeting May 29,
39$6at 5 30 p.m., to conduct FY 1986-87 Budget Study Session.
Respectfully submitted,
SeCretary
APPROVED
airman
Page 1 -
CRA - (5/22/86)
NG CRA APP'�n�fA>_ JUN 12 1986
pE�D� COMMUNITY REDEVELOPMENT AGENCY CRA AGENDA iTETA NO,
CITY OF GRAND TERRACE
JUNE 12, 1986 CHECK REGISTER NO CRA061286
CHECK
NUMBER OUTSTANDING DEMANDS AS OF JUNE 12, 1986
(1) P4532
q (2) 15892
(3) 15902
KICAK AND ASSOCIATES
BONADIMAN-McCAIN, INC.
GOLDEN STATE SANWA BANK
ENGINEERING SERVICES FOR VIVIENDA
BRIDGE 5/5-5/18/86
PAYMENT #2 ON VIVIENDA BRIDGE
NOTARY FEES FOR 1986 BOND ISSUE
BALANCE DUE ON PRINTING CHARGE FOR
BONDS
SILVER OUT AND OVERPRINT CERTIFICATES
TOTAL
$ 1,937 50
37,981 33
150 00
1,050 21
953 18
$ 42,072 22
I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CRA LIBILITIES
HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF CRA
THOMAS SCHWAB
TREASURER
im 1 2 1986 �
COUNCIL AGENDA iTEN{ Z2/�
we I �4 &a- e �e C/
PHILLIP D. ELLIOTT
WHEREAS, Phillip D. Elliott, appointed Police Patrolman for the City of
Colton in 1958, received many promotions prior to his appointment as Chief of
Pol ice in 1974, and
WHEREAS, Phil has served as the City of Colton's Police Chief/Acting City
Manager since May 1982, and
WHEREAS, during Phil's appointment as Acting City Manager, the City of
Grand Terrace has experienced excellent, good -neighbor relationship with the City
of Colton, and
WHEREAS, the City of Grand Terrace recognizes Phil's many achievements as
Police Chief and Acting City Manaqer,
NOW, THEREFORE, I, Hugh J. Grant, Mayor of the City of Grand Terrace, on
behal f of the City Council and City Staff, do hereby commend PHILLIP D. ELLIOTT
for his long, dedicated, successful career with the City of Colton and extend our
best wishes upon his retirement
Mayor of the City o rand Terrace
and of the City Council thereof.
This 12th day of Jure, 1986
.<a < w r w ,. ♦ � .M w x .a �.
4 at _-'�_.i�_� __'* L 1 _ .A _ t'� �- ,+`�1_ i [► _ _' _ 1 t:Ai
y 1�i jr�
UN I z 1986
COUNCIL AGENDA ITEM 9
'W"Iftu of k6ranb 01 trrart
4 .z
Graub 01 errare, (11al Ta
0his is to cPrffflj f%Ftt
L
ffi) n ; or
t
C i
is bereb U awarbieb this
4.
01.1trIT-firaft of 4krutte
for outstanding sEruicP and contributions to
.el---fk,e r
r 3i an #his b ttt! of An
41
i
.1
_7 t
A
J
�; �llaror
Date: 6/4/86
STPtF
C R A ITEM (XX) COUNCIL ITEM ( ) MEETING DATE: June 12, 1986
AGENDA ITEM NO.
SUBJECT: Public Hearing CRA FY 1986-87 Budget
FUNDING REQUIRED XX '
NO FUNDING REQUIRED
The CRA Budget was reviewed by line item at the previously advertised budget hearings
The following formal actions were taken
32-200-700 ECONOMIC DEVELOPMENT COMMITTEE Approved $ -0-
32-946-255 AIR CONDITION CLASSROOMS Approved 70,000
The following departments were reviewed by line item with no formal action being
taken Staff would like the Agency to remove any item that any member or citizen
wishes to discuss, approve the balance,and then take up each item removed for
discussion
32-200 GENERAL OPERATIONAL EXPENSES $ 74,636
33-300 DEBT SERVICE 605,000
32-945 VIVIENDA BRIDGE PROJECT 359,800
Total Expenditures $1,109,436
Staff Recommends the Agency
CONDUCT THE PUBLIC HEARING SCHEDULED FOR 5 30 AND ADOPT THE ATTACHED RESOLUTION
ADOPTING A BUDGET OF ESTIMATED REVENUES AND EXPENDITURES FOR THE FISCAL YEAR 1986-87
FE-NO NG CRA APPR(.VAL
RESOLUTION NO. CRA 86-
A RESOLUTION OF THE COMMUNITY REDEVELOPMENT AGENCY
OF THE CITY OF GRAND TERRACE, CALIFORNIA, ADOPTING
A BUDGET OF ESTIMATED REVENUES AND EXPENDITURES FOR
FISCAL YEAR 1986-87
WHEREAS, the Community Redevelopment Agency of the City of Grand
Terrace is required to adopt a budget for the subsequent fiscal year for
estimated revenues and expenditures, and -
WHEREAS, the members of said Community Redevelopment Agency and Staff
have thoroughly reviewed and analyzed the proposed budget in order to
determine the needs of the City of Grand Terrace,
NOW, THEREFORE, the Community Redevelopment Agency of the City of
Grand Terrace DOES RESOLVE that a budget for Fiscal Year 1986-87, a copy of
which is on file in the City Clerk's Office, is hereby adopted with total
estimated revenues of $ and total estimated expenditures of
Adopted this 12th day of June, 1986.
ATTEST
City Clerk of the City of Grand Mayor of the City of Grand Terrace
Terrace and of the City Council and of the City Council thereof.
thereof.
I, Ilene Dughman, Secretary of the Grand Terrace Community Redevelopment
Agency, do hereby certify that the foregoing Resolution was introduced and
adopted at a regular meeting of the Grand Terrace Community Redevelopment
Agency of the City of Grand Terrace held on the 12th day of June, 1986, by the
following vote
AYES
NOES
ABSENT
ABSTAIN
Secretary
Approved as to form
City Attorney
PENDING UTY
QOUNCIL APPROVAL
JUN 12 1986
WONPIL AGENDA ITEM �BJ
DCFiREGR LI TY OF GRAND TERRACE PAGE 1
ATE 06/t12/P6 Y VOUCHER/WARRANT REGISTER CHECK REGISTER NO 061286
vnUCLFQ/ vFNr)ng ITFm -- TTFd
WARRANT NUMBER NUMBER NAME DESCRIPTION AMOUNT AMOUNT
Pti525_ _ -- 6720 _SII.CA.EIl1SIIeL_CIIMI'ANY _ SCF rASEL_2AY.9/15-t96 8.?g
'4525
6730
SO.CA.GAS COMPANY
SCG
CASH PAY.5/15/86
21.74
21 74 -
PM526
6797
SALLY STONE
P/R
ADVANCE,STONE
100.00
100.00
613O
S❑ CA.GAS COMPANY
SCG
CASH PAY.1116/86
14-93
14.9-4
P4527
P4529
6720
SO.CA EDISON COMPANY
SCE
CASH PAY.5/19/86
32.27
32 27
P4529
6730
6720
SO.CA.GAS COMPANY
sn CA nISnN rOMPA Y
SCG
err-
CASH PAY.5/19/86
CASH PAY-Is/]nigh
11.62
R9.76
11.62
A9.7
P4530
P4531
6730
SO.CA.GAS COMPANY
SCG
CASH PAY.5/20/86
60.84
60.84
P4532
4110
KICAK E ASSOCIATES
ENG.SVCS.5/5-5/18/86 VIV,
1,937.50
19937.50
1
$ l3
en rk en•enni rnmo Amy
crr
rAtu PAV_5/77IR6 <
- 65 54
65.54
P4534 6730 SO.CA GAS COMPANY
SCG CASH PAY.5/22/86
29.53
29 53
�4535
6730
SO.CA.GAS COMPANY
SCG CASH PAY.5/23/86
38,72
36.72
P4 36
6720
SO.CA.EDTSON COMPANY`SCE
CASH P
P4537
2269
TIM ENGLE
REPAIRS,EOC.BLDG.
450.00
450.00
P4538
3426
INLAND EMPIRE,'
IE/LCC GEN ASSEMBLY
66,00
86.00
CASH PAY 5/77/86
21.38
23.38
P4539
6720
SO CA EDISON COMPANY
SCE
_
P4540
6730
SO.CA.GAS COMPANY
SCG CASH PAY.5/27/86
18.11
18.11
P4541
PHIL EJLIOTT RETIREMENT FUND
RET.DINNERiP.ELLIOTT`t r
75.00
t,
;R9T.OINNERtP.ELLIOTT,° ;�
f
50.00
125,00
i •x
P4542 6720 SO.CA.EDISGN COMPANY SCE CASH PAY.tl/ZU/6b �i.�o ��•"'
P4543 E 730 SO.CA.CAS COMPANY _ _ SCG CASH PAY.5/7a/86 28' 34 2��4
QTAL- IAFCKS 1.205.91 ---- -1
;CI-REGF ' CITY OF GRAND TERRACE PAGE 1
,TE 06/05/E6 VOUCHER/WARRANT kEGISTER
N
kAFRANT NUMBER NUMEEP NAME DESCRIPTIONAMOUNT AMOUNT
6-2-9 R i fii` AG I F i C N ATfi -B-A-N K scdpi ff-T —.S-eH
CSMFO MEET.SCHkAB 164.00 195.25
f4 5116 i 1511E R I<BREE Y 9 1
15885 ROY MILLER FREIGHT LINES ONC., FREIGHTCHARGErLADDER n x 30.34 µ.` 4 30.34
15P86 1024 ACCENT PRINT E DESIGN POSTERS/ART SHOk 54.43 54.43
Z'586? Z'O92 DESIGNA %BUS.LHENSE APPL. F. 3 b }f S .AA
F t/ S
84.60
�^
5888 1210 SETH ARMSTEADy° SM CITY MEET,ARMSTEAD-"<' ? 4;>`Y 29,50
15889 1223 ATET INFORMATION SYSTEMS RENT PHONEgEOC 4.35 4.35
15890 1360 BASTANCHURY BOTTLED WATER, y BOTTLED WATE4C/C,5/28 F. 59.4q ✓` ; 59.A0
''�
15�"1 1365 BAYLESS STATIBNC-PSV Oft�EE SEJPR6I�S "�48 '
OFFICE SUPPLIES 49.35
OFFICE SUPPLIES 4.25
✓A!f6...Y„Sf6
15892 1450 BONADIMAN-MCCAIN,INC. PAY.#2 BONADIMAN,V/B 37,981.33 379981 33
n , ,,
64bf12<°�.
15894 1725 NORMAN T. CAOUETTE , CAOUETTE95/19/86 25 00
CAOUETTE96/2/86 25.00 50.00
15895
1748
_ !SM "ti .S.•.4 v Y� s(.% NSF afti • S Y.h
,,CONS TANCE'CHAPMAN p 'f;°fin/"� a} :r CLEANY R/R PARK^ ',.� a� ;� : ' t,. ,� ;� r> 80.00��
"e e t °s:�i� � s n d, ; .,.. ^x ., £ �` " F'y"�M"Fj"'£ �e� 3t ✓„�.: �i Y"x i
CLEAN'R/R PARK,• g;. 'fa.xF<'r v r< - t 80.00 z .<�s k J . 160.
a ., � �a�>ad;
1 ' <.. ,a <� r > ✓.� f�"
15896 1772 CLINT'S JOHNNY-ON-THE-SPOT PORT.TOILETS/H.A.A.
318.00
318.00
r,
15897 i7`a8 GERAL w
�w xf�Yt`..�qt:\^./
.y
t. f '.
n
^' u '`f'AY
t a 4
" 15898 ,'ri "'S• 1800 r SANFORD L. COLLINS >' >f w
Sfy xS°"^^
CGLLINS v'5/2Q%i36
v`Y
`} a !'Y(^/v;f/..:Y9'
`^ N' .f' , >
✓ v
� ,.><' ,'
.;
15809 1840 COLTON, CITY OF
W.W.D.SVCS.6/86
19,926.93
19,926.93
x Y 11$71 f'RESTGN,G:T• ✓ '' " ,� 7„ r £ 1969$.00 " / 1 3�356.00
}n, vs $. .ems 'a° ,��"! "` ., r, xF Fo:°'" t-� , < Yi.i, s•�3"�.���
15902 2Q78 GOLDEN STATE SANkA BANK NOTARY FEES91986 ISSUE 150.00
" BntrillTT— P-RINT,ru eTi 1_rR,�VL B'�i <
Ttr < i
b_ '
• _ < , tat t < tx �' i<' ' w S s <�£ > ..x Sx E •
fOCIIPE(,k'
LATE 06/05/f6
CITY OF GRAND TERRACE
PAGE 2
VOUCHER/6ARRANT REGISTER
WAPPANT PUMPER
NL'PFBER
NAP=E
DESCRIPTION
AMOUNT
AMOUNT
15002
2°78
6PL-aE4-s 4_T_E- -ANi'A $ANK
SILVER BUT PYE „RINT.GERT
9535H
i53639
1')903
3155
JERRY F•AWKINSON
HAWKINSON95/20/86
2`.00
25.00
15904
3171
HERSHEY BUSINESS PRODUCTS RIBBON96ORD PROCESSOR
w
94,47
M
94.47
15906
41LO
KLEEN-LINE CORPORATION
JANITORIAL SUPPLIES,C/C
33.39
33.39
15907
4370
LELAND NURSERY
SHRUBERYIC/C
r "
63.60
S
63.60
_ 15008
4470
LOM A LIND-A-D.I.SPOSAI
TDAf6J PICK I
,L� 9 6/86 G/G
s
••r >
" 38.3§
r
15909
4640
--�,4N',-...��.�'"
TRASH PICK-UP,6/86-PARKF
FMD REGR L /[ /,
36 35
76.70
5 W86
-V tl
TEMP.RECP.W/E 5/18/86
« "M < F.• z;
280.80
m TEMP.RECP.W/E 5/25184 "
..
273.76 µ
15910
47OO
RAY MUNSON
MUNSON95/19/86
_
25.00
-•
15911
5
4890
� i .t,
JEAN MYERS"`,<•,; `
,,< Y ; r. , Y .. T ; i >" F ", y ., .. " ^." <
t'° 'CROSS.GUAR0,5/1Z^5/231801
� � �.>.� 5
'x"'
5 i 5 d F 3 '/ " > .. >. "
SF
1f4`F✓r��,�,
R c .. >«Y F
n.
,
,F IZ7.20xj'�
i27 20
•
15912
4992
NAZAREK,HARPER,HOPKINS
E LEGAL SVCS.4/86
GRIM PR€V€P'T
29575.04
20 75.04
� 35
15914
5527
THOMAS 8. PAGE
=' PARK CtEAN-UP 5I8(i
M 134.00 "
134.00
15915
5529
PACIFIC BELL
PHONE,EOC
30.64
PHONE.C/C
- ,
15916
5545
PETRA ENTERPRISES M
<
x k
BUS.LICENS3Ee PRINT r' i:a ,:
; a``✓<;u 7
• 336i143
"5UMMER"BROCHURESAft1,",r e f4; r�� ;r%°=,"� 4
`
"�%9b6,�2 "; _ `.. � Yy°RFl
294.86 F
s
>as is H'4.'.•a
' >✓"" .«2;
1
15917
5579
PEOPLE HELPERS,INC.
REC.5VCS.5/16-5/31/86
19682.60 19682.60
-- 15018
6456
S. 1-B € R-NA-RG4 N BrCOUNTY G F
1-2-� O L� BATTERY
15919
6503
SAN BERNARDINOe COUNTY OF
TRAFFIC ENG.CDUNTY " ' .
946.23;'
s
I
946.23
15920
6555
SAN BERNARDIN09COUNTY OF
DUMP CHARGE,4/22-5/13/86
80.25
i
+'
DUMP CHARGE94/22-5/13/86
3.75
84.00
15921
6640
SETON NAME PLATE CORP.
BARRICADE TAPE:
3 6E,4 $ "'S
I
148.48
ELEC.CIVIC CENTER
29073.61
ELEC.TRIANGLE
11.31
5
CHRELF ' CITY OF GFAND TERRACE PAGE 3
TE 06/05/P6 VOUCHER/WARRANT REGISTER
—V ON E-ITEF N b E)
-Ric
WARRANT VUMBER NUMEER NAME
DESCRIPTION
AMOUNT
AMOUNT
15 ^-2-3 HN 5 U-P-AC E
^c-z T Y L I A B-i t-i
GEN/AUTO COVER.86/87
10,346.00
15,665.00
I
( TS 1 T_S EF EG2
r
REPAIR
15925 6866 SUPPLIERS INC.
STREET EQUIP.
309.52
309.52
15926 (1920 0 C.TANNER COMPANY
FIVE YEAR A6ARD
139.26
139.26
i592E7 6966 TEPRArSERVIGES
f0'
LANDSCAPE MAINT.PARK,5/86
960.00
INSTALL TEE BALL FIELD
4000.00
LANDSCAPE MAINT.PARK,6/86
960.00
LANCSCAPE MAINT.C/C2/86
CAP E NAINT.PAitK,298b
400.00
966#6
p
-—LAND5
15928 7030 TRAFFIC CONTROL SVCS,INC, -
RENT DELINEATORS,H/A/A
225.00
225.00
15929 7309 UNION OIL CO.OF CALIFORNIA
GAS/CITY TRUCK
54.01
54.01
N
TOT'AL CHECKS' „ ,; =a F',% ')
1419452.25
CERTIFY THAT. TO THE BEST OF MY kNOWLEDGE, THE AFORELISTED
CH -NT OF CITY LTARTI ITTER
HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY
..
>
x '✓. 5}
is °��tir >.� F
.'•.,� r' /' /°, s
x '�? a ^j s >n•
> #.I La }y ;r,�r1s� /
�g y /�� �,.,>t
Y � ^>s
<� 3 S �
a t ✓ f i
,s/srq� �Ya �iH
n E: > > i
THOMAS SCHWAB
Y
S'
FINANCE DIRECTOR
9
rt
Y
z
i
a
}
C�"TY
• PEND�APPR AL
C()UNC VCITY OF GRAND TERRACE
COUNCIL MINUTES
JUN 12 1966
WUN,CIC AGENDA_ MM a 3 ob--
ADJOURNED JOINT REGULAR MEETING - MAY 14, 1986
An Adjourned Regular Joint meeting of the City Council and the Community
Redevelopment Agency of the City of Grand Terrace was called to order in the
Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace,
California, on May 14, 1986, at 5 36 p.m.
PRESENT Hugh J. Grant, Mayor/Agency Chairman
Byron Matteson, Mayor Pro Tempore/Agency Vice Chairman
(Arrived at 5 43 p.m.)
Tony Petta, Councilman/Agency Member (Arrived at 5 39 p.m.)
Barbara Pfennighausen, Councilwoman/Agency Member
Dennis L. Evans, Councilman/Agency Member
Seth Armstead, City Manager/Agency Executive Director
Thomas Schwab, Finance Director/Agency Treasurer
Joe Kicak, City Engineer
Al icia Chavez, Deputy City Clerk/Agency Acting Secretary
ABSENT Ilene Dughman, City Clerk/Agency Secretary
Mayor Grant advised action taken during the Budget Sessions were not
binding and could be amended prior to final adoption of the FY 1986/87
Budget.
CITY MANAGER'S BUDGET MESSAGE FY 1986/87
City Manager Armstead read the City Manager's Budget Message (on file
in the City Clerk's office), which projects the revenues, excluding
CRA, to be $2,698,519 and expenditures to be $2,889,076, current year
unappropriated fund balance for all funds combined is $105,443.
Commended Council/Agency Members for efficiently managing funds irr
past years.
Councilman Petta arrived at 5 39 p.m.
Mayor Grant recommended covering line item of each Budget unit.
Mayor Pro Tem Matteson arrived at 5 43 p.m.
CRA - CAPITAL PROJECTED FUND 32
General Operational Expenses - 32-200
Treasurer Schwab reviewed and clarified Line Item recommendations.
Economic Development Committee - 32-200-700 - Mr. Schwab noted the
recommended or Line Item conomic Development Committee,
Page 1 -
5/14/86
\, j
was based on figures prior to advertisement in the Inland Empire
Magazine, felt it should be increased to $2,000. Vice Chairman
Matteson indicated concurrence. Mr. Schwab noted $1960 had been
expended to that date, which was for photography and advertising
expenses for the May issue of the Inland Empire Magazine.
Mr. Petta saw no need for additional expenditure for magazine
advertising since the existing material can be utilized. Responding
to Vice Chairman Matteson relative to the additional funds being for
promotion, felt that amount would not be adequate, felt advertising
not effective, recommended hiring a professional consultant. Chairman
Grant stated he concurred with Mr. Petta to some extent, noted the
County Board of Supervisors hired a consultant on a pay -by -result
basis, felt RFP's could be so stipulated, felt the Committee
involvement commendable. Vice Chairman Matteson felt Committee needs
a professional person and funds in order to operate.
Motion by Vice Chairman Matteson, Second by Mrs. Pfennighausen, to
increase Account No. 32-200, Line Item 700, Economic Development
Committee, from $1,000 to $2,000.
Mr. Petta felt $2,000 not adequate and it should remain at $1,000
until such time the Committee approaches the Agency with additional
request and specifics of how funds would be utilized.
Responding to Mr. Evans' request, Mrs. Pfennighausen outlined
accomplishments of the Committee to this point. As a member of the
Committee, is somewhat frustrated and apprehensive, feeling she has
been doing all the work. Felt that, if the Committee is to continue,
it should establish new goals. Mr. Evans recommended consideration be
giv en to disbanding the Committee, feeling it has been non-func tional,
opposed hiring a consultant citing past results, felt it can be done
by the City without spending excessive funds. Mr. Matteson felt any
failure is Council /Agency fault, felt members should have been
appointed in the same manner as the Title 18 Committee, recommended it
be reorganized - it is needed politically.
The Motion failed 1-4, with Mr. Evans, Mrs Pfennighausen, Mr. Petta,
and Chairman Grant voting NOE.
CRA-86-22 Motion by Mr. Petta, Second by Chairman Grant, to disband the existing
Committee and seek new individuals from the Community with expertise,
then allow that Committee to make recommendation to Council regarding
a consultant if it chooses.
Mrs. Pfennighausen, with Mr. Petta indicating concurrence, stated
that, however the Committee is reorganized, it will require funds.
Chairman Grant advised the Motion is to disband the Committee.
Motion No. CRA-86-22 carried, ALL AYES.
Page 2 -
5/14/86
Responding to Chairman Grant's notation that Line Item 700 is removed,
Mr. Petta stated that was not his intention, requested continuing the
discussion. Chairman Grant stated the matter would be continued at a
later time.
Air Condition Classrooms (32-946)
Finance Director Schwab noted the City agreed to the classroom air
conditioning in a Settlement Agreement with Colton Joint Unified
School District, advised that the City Manager is recommending the
Agency appropriate $70,000 in this Budget to allow for certificates of
participation or a municipal lease, over a five-year period, to
finance the Terrace Hills Jr. High School air conditioning. The
estimated cost is $250,000, however, it would require borrowing
$290,000 to structure the COP issue. Estimates between $300,000 -
$350,000 total cost over the five-year period including interest.
Chairman Grant noted the Agency is in receipt of the May 6
correspondence from members and parents of the Junior High School.
Mrs. Pfennighausen stated there had been some misunderstanding that
she was not in favor of the air conditioning project resulting from
her article in the Chamber Newsletter, advised she has sent letters to
students, parents, and teachers assuring them she was initially and
still is in favor of the project - hopes the misunderstanding is
cleared up, the only issue now is to determine how to finance, felt
Staff's recommendation a waste of money.
Mr. Evans felt the City must take care of priorities and is in a
financial bind due to construction of the Civic Center. Opposed
recommendations to fund over five years, favored foregoing $250,000
contingency fund this year and apply $200,000 to the proposed air
conditioning appropriation. Vice Chairman Matteson disagreed, feeling
funds must be reserved for emergencies.
CRA-86-23 Motion by Vice Chairman Matteson, Second by Mr. Petta, to approve the
appropriation for Air Condition Classrooms, Account 32-946-255, in the
amount of $70,000.
Mr. Petta concurred with importance of maintaining a reserve, felt the
cost to fund over five years is not excessive, noted interest on the
reserve is higher than financing rate.
Mrs. Pfennighausen noted tax increment revenue increases as property
changes hands and development of vacant property. Noted tax increment
revenue was not sufficient to make payments on the Civic Center prior
to this year and required additional funds, felt development is at a
stalemate and no commitment to enhance development to increase tax
increment revenue will cause City to go into deficit spending, wants
assurance money will be avail able for projects. Supports the air
conditioning project, but not the methods recommended for financing.
Mr. Petta objected to inference that the Planning Commission is not
adequatel y performi ng its function, resul ti ng in anti -dev el opment -
Page 3 -
5/14/86
fel t they are seeks ng qual i ty dev el opment such as now exi sts. Fel t
Staff recommendation is utilizing common sense.
Vice Chairman Matteson called for the question.
Motion by Mr. Petta, Second by Chairman Grant, to overrule the Call
for the Question, failed, 2-3, with Mr. Evans, Mrs. Pfennighausen, and
Vice -Chairman Matteson voting NOE.
Motion No. CRA-86-23 carried 3-2, with Mr. Evans and Mrs.
Pfennighausen voting NOE.
Responding to Mr. Petta relative to the two options, Certificates of
Participation and the Municipal Lease, Treasurer Schwab clarified the
final yield of both would be approximately 8%, interest earned on the
current General Fund Reserve is approximate 8-1/2%, which, if it
remains the same, would result in a positive arbitrage, a decrease in
interest would result in a negative position, Staff's opinion is that
interest will increase.
Debt Service - 33-300
Mr. Evans noted tax increment revenue is sufficient to make annual
Civic Center payment this year for the first time. Responding to Mr.
Evans, Treasurer Schwab estimated the CRA could possibly repay City
the $2 Million Dollars plus interest over the next 10 years, noted
there is no hurry unless other projects are anticipated since the
outstanding debt is needed to acquire the tax increment revenue. Mr.
Evans noted the loans were for capital improvements - cited storm
drains as a needed capital improvement that could qualify for tax
increment funding, however, can't be accomplished unless an assessment
district is formed. Felt the $2 Million Dollars could help accomplish
needed capital improvements.
Vivienda Bridge - 32-945
City Engineer Kicak reviewed the Line Item recommendations.
CITY GENERAL FUND (10)
Emergency Operations Center - 10-808
Finance Director Schwab felt more competetiv a prices could be obtained
for the proposed equipment and recommended reserving that task for the
Purchasing Department Mayor Pro Tem Matteson concurred, recommended
the Finance Department monitor all purchases for the City. Community
Services Director Anstine noted the figures were merely estimates by
the Committee, briefl y reviewed and clarified the commentary
explanations
Ed Luers, Committee Chairman, responding to Mayor Pro Tem Matteson
relative to purpose of five generators, advised they are to service
four planned quadrants of the City in emergencies, with one as a
Page 4 -
5/14/86
spare. Councilwoman Pfennighausen opposed unnecessary spending,
however, noted volunteers are putting together an emergency operations
system for the City with a minimum amount of money.
Based on feeling the generators could be purchased for less, Motion by
Mayor Pro Tem Matteson, Second by Councilman Petta, to reduce the
amount proposed for five generators from $5,000 to $3,000. Mayor
Grant expressed reluctance to reduction at this time not knowing what
is required, stated Staff will provide a firm cost, felt that
information is need as soon as possible. Mayor Pro Tem Matteson felt
specific costs should be explored prior to requesting appropriations.
Councilwoman Pfennighausen felt too much emphasis is given to this
type of purchase, noted cost would depend on quality, any excess would
return to the General Fund.
The Motion failed, 2-3, with Councilmembers Pfennighausen, Evans, and
Mayor Grant voting NOE.
Mayor Grant concurred the importance of the Committee can not be
underestimated, recommended Committee coordinate with Sheriff's
Department as well as the Crime Prevention Committee.
Recessed at 7 15 p.m. and reconvened at 7 25 p.m.
Council - 10-110
Finance Director Schwab reviewed and clarified the Line Item
recommendations.
Council Local Mileage - 10-110-120 - Based upon there never being
requests by Council for mileage reimbursements and noting the intent
CC-86-104 of Council stipends is to cover expenses incurred, Motion by
Councilwoman Pfennighausen, Second by Councilman Evans, ALL AYES, to
eliminate Line Item 271 from Account 10-110 - Council, leaving a Grand
Total of 20,400.
City Manager - 10-120
Finance Director Schwab reviewed and clarified Line Item appropriation
recommendations, regarding Line Item 110 - Salary, in all Department
Personnel, advised no cost of living increases are being requested,
however, appropriations include amounts for merit increases, if
warranted. It was clarified that the City Manager makes the final
determination for all employee salary increases and Council determines
salary increase for the City Manager.
Disability Insurance - Line Item 143 (All Department Personnel) -
Council questioned and Finance Director Schwab advised, if approved,
Line Item 143, Disability Insurance, which has been added, would
provide income for employees who incur a disability off the job,
outlined the coverage. Councilman Evans voiced non-support, felt
employees should pay that coverage. Mr. Schwab advised this
particular plan requires 100% participation.
Page 5 -
5/14/86
Mayor Pro Tem Matteson and Councilwoman Pfennighausen indicated
concurrence with Councilman Evans, Councilwoman Pfennighausen
recommended employees either fund such a program themselves or
participate in Social Security.
Mayor Grant left the Council Chambers at 7 45 p.m.
Finance Director Schwab stated that, if Council does not approve Line
Item 143, employees would be approached to see whether 100%
participation can be achieved.
CC-86-105 Motion by Councilman Evans, Second by Councilwoman Pfennighausen, to
eliminate Line Item 143 from all Departments
Mayor Grant returned at 7 59 p m. and received clarification of the
Motion.
Councilman Petta felt the high duality of employees has allowed the
City to function with minimum staff, felt this benefit would create
additional incentive at a minimum premium, therefore, would not
support the Motion Mayor Pro Tem Matteson and Councilwoman
Pfennighausen concurred the City has valuable employees, Mayor Pro Tem
Matteson noted the recent salary and job classification adjustments
made - this would be additional expense over and above that.
Councilwoman Pfennighausen noted last year's addition of the paid
health insurance, concerned about yearly added costs for benefits,
requested and received a cost breakdown of City's and employees' costs
for PERS and Social Security.
Motion No. CC-86-105 carried 3-2, with Mayor Grant and Councilman
Petta voting NOE.
City Clerk - 10-125
Finance Director Schwab outlined and clarified Line Item appropriation
recommendations It was noted that Line Item 143, Disability
Insurance, is deleted (see Motion No. CC-86-105).
Relative to Line Item 110, Councilwoman Pfennighausen questioned the
increase in salary for the Minutes Clerk, felt it excessive. It was
clarified the increase over last year's appropriation was due to that
position not constituting a full-time position for that entire fiscal
year, and it allows for a possible merit increase at the next
eval uation revs ew. Mayor Pro Tem Matteson felt Council must
constantly monitor salaries
Finance Director Schwab clarified that the increase in Line Item 250,
Professional and Special Services, was due to an increased amount of
amendments to the Municipal Code that would be required Relative to
Line Item 601, Microfilming, the appropriation for FY 1985/86 were not
untilized and were transferred to another department at the mid -year
budget review, Councilman Evans questioned and Mr. Schwab advised the
City Clerk requested the appropriation to allow implementation of the
Page 6 -
5/14/86
project before her anticipated retirement in December or by the new
City Clerk.
Finance - 10-140
Finance Director Schwab reviewed and clarified Line Item appropriation
recommendations. Line Item 143 was removed by previous action (Motion
No. CC-86-105).
City Attorney - 10-160
Finance Director Schwab reviewed and clarified Line Item appropriation
recommendations.
Relative to Line Item 250, Special Departmental Expense, clarified the
FY 1985-86 appropriation had been increased by mid -year adjustment,
Councilman Evans suggested some type of explanation within the Budget
of any additional appropriation made during the previous fiscal year,
Mayor Grant suggested another column for those departments having
adjustments. Mr. Schwab reminded Council that the City Attorney now
regularly attends Planning Commission meetings, resulting in the
increase over previous years. Councilman Evans felt it would be
beneficial to indicate amount expended for the Planning Commission.
Mayor Pro Tem Matteson noted it was requested during the last year's
budget sessions to show only the total amount, and felt it should
remain that way.
CITY ENGINEER ALL DEPARTMENTS
City Engineer - 10-170
Finance Director Schwab reviewed and clarified Line Item appropriation
recommendations.
Councilman Evans questioned the purpose for the separate revenue
producing account, Line Item 255. City Engineer Kicak advised it
relates to matters of general public interest and not to specific
projects. Saw no problem in combining if Council preferred.
City Manager - 10-120
Finance Director Schwab reviewed and clarified the Line Item
appropriation recommendations.
Public Works - Engineering - 10-610/Building & Safety 10-330
City Engineer Kicak clarified the increases in Department 610 and 330
are due to increased development anticipated in the next couple years.
Wastewater Disposal - 10-572
Finance Director Schawb clarified the appropriation request. City
Engineer Kicak advised that some of the increase in this Account is
due to the increased development proposed
Page 7 -
5/14/86
Non Departmental - 10-190
Finance Director Schwab outlined and clarified each Line Item
appropriation request.
Chamber Newsletter/Chamber of Commerce Grant - 10-190-222 - Relative
to Line Item 222, Chamber Newsletter/Chamber of Commerce Orant, Mr.
Schwab advised that, since the preparation of the Preliminary Budget,
the Chamber has requested an increase in appropriation -from $30,000 to
$40,000. Mayor Grant noted discussion relative to the Chamber
Newsletter at the May 8 meeting
Dave TerBest, Chamber of Commerce President, advised that last year's
grant was not only for the Newsletter, noted a copy of the Chamber's
Budget was submitted at the May 8 Council meeting, outlined Chamber's
projects, including the booth on display in the foyer, additional
funds are required to improve existing projects and the increased
circulation of the Newsletter, which is approximately 1/3 of the
Budget. Will expand the Newsletter, if Council desires, and will
attempt to keep it non -partisan. Concerned about increasing insurance
cost, will have fund raisers to seek additional funds, if required,
felt their Budget is reasonable in view of increasing expenses.
Mayor Grant noted the increase is approximately 34%, assumed $36,000
would go toward the Newsletter - Mr. TerBest responded that the
Chamber spent approximately $23,600 for the Newsletter and Economic
Development during the last year. Mayor Grant stated the alternatives
to be considered by the Council regarding cost of the Newsletter are:
(1) to al 1 ow all Council to submit articles, saying what they wish,
controlling themselves in terms of partisan comments, (2) to allow the
articles with a limit on space, (3) to maintain only the Mayor's
Corner, which Mayor Grant did not recommend, feeling it unfair, (4)
not allow any Council articles. Mayor Grant noted Mr. TerBest favors
having Council articles, however, felt it would be difficult to
control and interpret what is non -partisan.
Councilman Evans questioned and Mr. TerBest responded the circulation
is now 8,000, 1,000 of which is for the business community.
Councilman Evans disagreed that Councilwoman Pfennighausen's article
was political - felt some of the Mayor's articles were, supported all
members be allowed to submit articles or eliminate the Mayor's,
otherwise, Council should be allowed to review the Mayor's Corner
before it is submitted. Recommended eliminating the Mayor's Corner in
its entirety as well as any Council articles.
Mayor Pro Tem Matteson voiced concurrence with Councilman Evans on
this issue, especially in view of the upcoming election, in
researching the past week, found most surrounding chambers of commerce
seek independence from cities and most receive no funding, felt the
Grand Terrace Area Chamber of Commerce should not seek direction from
and depend upon the City. Had anticipated reducing this year's grant,
rather than increasing. Felt the Chamber has done a fantastic job,
but must operate within its means the same as the City, recommended
Page 8 -
5/14/86
having the Newsletter printed at a lesser cost, feeling the increased
circulation is justification, doesn't see necessity of printing
another map this soon, felt salaries too high.
Councilman Petta supported assisting the Chamber to promote economic
development but felt what has been done in the past is not bringing in
revenue. As far as a future Econcomic Development Ad Hoc Committee,
felt there are individuals in the community with talent to serve on
that Committee and work in conjunction with the Chamber. Based upon
that, could support assisting the Chamber financially.
Mr. TerBest, responding to Mayor Pro Tem Matteson, felt reducing
printing cost would result in reduced quality and effectiveness, does
not want to separate the business community from the political
community, noted printing the maps raised funds through
advertisements, does not feel he can reduce personnel and office
expenses. Mr. TerBest cited efforts to bring development, stated they
could get along with $30,000, however, can accomplish more with the
additional $10,000.
Mayor Grant stated that Councilman Evans confirmed his previous
comments that objectivity or subjectivity is in the eyes of the
beholder.
CC-86-106 Motion by Mayor Grant, Second by Mayor Pro Tem Matteson, to not allow
any more articles to be printed in the Chamber Newsletter by any
Councilmember, including the Mayor, and, in the future, all articles
contributed in the City section be totally produced by the staff of
the City - that no Councilmember can in any way be involved in
influencing staff in the production of material to be submitted to the
editor of that Newsletter.
Councilman Evans supported the Motion except objected to staff
preparing the news articles. Relative to qual i ty of Newsletter,
concurred with Mr. TerBest since they could not be referred to in
future years due to quality, felt the press has not adequately
provided information to the community - questioned whether it is
possible to have articles prepared by an impartial party, other than
staff, summarizing what took place at Council and Planning Commission
meetings and reflecting reasons for positions taken. Commended Mr.
TerBest for tasks undertaken this year, however, concerned about
appropriating additional funds.
Mayor Grant felt the responsibility of preparing the news articles
should be that of staff. Mayor Pro Tem Matteson, with Mayor Grant
concurring, found staff to be impartial. Councilman Petta noted
City of Cerritos' success with its news releases, suggested obtaining
its policy. Councilwoman Pfennighausen objected to suppressing
individuals from expressing views and the issue made regarding her
Newsletter article - felt it is being criticized because it came from
her. Mayor Grant felt previous news articles devoted to City business
prepared by Myrna Erway and Ilene Dughman were very fair and
objective, felt Council has obligation to taxpayers to keep the
Page 9 -
5/14/86
Newsletter non -partisan. Councilman Evans stated he had no objection
to the Chamber obtaining articles pertaining to calendar of events.
Motion No. CC-86-106 carried, 3-2, with Councilmembers Evans and
Pfennighausen voting NOE.
CC-86-107 Motion by Mayor Pro Tem Matteson, Second by Councilman Evans, to
allocate the Chamber of Commerce the same grant as in_previous year,
$30,000. Councilman Petta reiterated his previous statements, would
not object to additional funding later if the Chamber became involved
in projects that were financially productive for the City. Mayor
Grant, based upon the increased circulation in the outlying areas that
do business in the City, voiced support of the requested $40,000.
Motion No. CC-86-107 carried, 4-1, with Mayor Grant voting NOE.
Adjournment - CRA - The Community Redevelopment Agency adjourned at
9 37 p.m. The next regular meeting will be held on May 22, 1986, at
5 30 p.m.
CC-86-108 Adjournment - CC - Motion by Mayor Pro Tem Matteson, Second by
Council woman P ennighausen, ALL AYES, to adjourn the Adjourned Regular
Joint City Council/CRA meeting at 9 37 p.m. to an Adjourned Regular
City Council meeting on May 15, 1986, at 5 30 p.m.
Respectfully submitted,
a 6, -, — ��
City Cler
APPROVED
Mayo r
Page 10 -
5/14/86
V me c AL
CO3tv\. PPPOV
JUN 12 1986
CZ5[)f�Clft' ENOA TTEM 7 3,b-
CITY OF GRAND TERRACE
COUNCIL MINUTES
ADJOURNED REGULAR MEETING - MAY 15, 1986
An Adjourned Regular Meeting of the City Council of the City of Grand Terrace was
called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton
Road, Grand Terrace, California, on May 15, 1986, at 5 31 p.m.
PRESENT Hugh J. Grant, Mayor
Byron Matteson, Mayor Pro Tempore (Arrived at 5 34 p.m.)
Tony Petta, Councilman
Barbara Pfennighausen, Councilwoman
Dennis L . Evans, Councilman
Seth Armstead, City Manager
Thomas Schwab, Finance Director
Joe Kicak, Planning Director/City Engineer
Alicia Chavez, Deputy City Clerk
ABSENT Ilene Dughman, City Clerk
CITY GENERAL FUND 10 (Continued)
Mayor Grant advised this meeting continues the Budget Session - the
previous session, May 14, 1986, concluded with Line Item 222 of
General Fund Non Departmental (10-190).
Non Departmental 10-190 (Continued)
Finance Director Schwab continued to review and clarify Line Item
recommendations.
Grand Terrace Library Grant - 10-190-223 - Finance Director Schwab
reviewed and clarified this appropriation.
Mayor Pro Tem Matteson arrived at 5 34 p.m.
Contingency Reserve - 10-300
Finance Director Schwab reviewed the explanatory commentary.
Police - 10 & 15 410
Captain Bradford, San Bernardino Sheriff's Department, outlined the
City of Grand Terrace Enforcement Study, April 1986. Advised that
three items to consider for evaluation of service level are (1)
Proactive patrol time available for the officer, (2) Reponse time,
(3) Officer safety factors.
Page 1 -
(5/15/86)
Mayor Pro Tem Matteson questioned and, based upon Captain Bradford's
response that there is concern the current level of service would not
be sufficient to cover increase in calls anticipated the latter part
of this year or the next, felt level of service should not be
increased until needed, noted the City appears to be operating at the
proactive functional level .
Councilwoman Pfennighausen, with Councilman Evans concurring,
supported continuing the crime prevention program, felt one year not
sufficient to evaluate the program. Councilman Evans felt there is
need for proactive time in the afternoon - recommended adding the
40-hour general law patrol unit and eliminating the 40-hour traffic
unit
Mr. Schwab advised he attended a meeting with the City Manager and
Captain Bradford at which the Study and problems were discussed, Mr.
Armstead made his recommendations subsequent to that meeting,
Mr. Schwab felt replacing the traffic safety unit with the general law
patrol unit would not resolve the problems addressed.
Police - 10/15-410-256 - Based upon his interpretation that the Study
indicates there is presently sufficient service, Motion by Mayor Pro
Tem Matteson to approve Staff's recommendations with exception of the
additional 40-hour general law patrol unit, reducing that Line Item by
$84,664. The Motion died for lack of a Second.
Councilman Petta stated he would not support reducing present level ,
interpreted Captain Bradford's statements to indicate the present
level of service is not satisfactory, noted times when there is no
enforcement officer within the City. Recommended two full-time units
in City 24 hours a day. Councilman Evans stated his recommendation
would, in his opinion, increase the level of service - providing
additional coverage during peak hours, a full-time detective, and the
Crime Prevention Officer would be retained
Sharon Korgan outlined past and anticipated programs for Crime
Prevention, concurred with Councilwoman Pfennighausen that the
Neigborhood Watch Program has not been successful, anticipates keeping
it going
Mayor Grant noted his continual support for adeauate law enforcement,
felt it is a worthwhile expenditure for citizen protection
CC-86-109A Motion by Mayor Grant, Second by Councilman Evans, to approve Budget
Unit 410, Specifically Line Item 256, as recommended by Staff and to
also include the Crime Prevention Officer Mayor,Grant later
clarified the intent of his Motion was to include appropriation for
RAN (California Identification System), increasing the Total
Appropriation to $655,000.
Mr Schwab advised the appropriation included in the Motion also
includes the $25,000 expected to be refunded when the CPO Grant is
approved, should the Grant not be approved, the City would be required
Page 2 -
(5/15/86)
to assume that cost. Mayor Grant stated he based his Motion on
assuming the Grant would be approved, noted the appropriation could be
revised based upon the outcome of the application.
For clarification of proposed revenue for appropriations, taking into
consideration the proposed Motion, Mr. Schwab estimated it would leave
$50,000 in unappropriated funds compared to $195,000 for the previous
year, stated approximately $160,000 of last year's unappropriated
funds was subsequently appropriated.
Councilman Petta and Mayor Pro Tem Matteson voiced concern for
reducing unappropriated funds, feeling additional funding will again
be needed. Mayor Grant noted that Councilman Petta previously
recommended additional coverage although not addressing the CPO.
Councilwoman Pfennighausen concurred with Councilman Petta relative to
increasing law enforcement, however, would not support terminating the
Crime Prevention Program; was not worried about reducing the reserve
in view of citizens placing good law enforcement among their highest
priorities and expressing dissatisfaction with present service.
Councilman Petta felt Mayor Grant's Motion should specifically state
that approval of CPO is pursuant to approval of the Crime Prevention
Grant. In response, Mayor Grant stated he did not want that
stipulation included.
Councilwoman Pfennighausen called for the question.
CC-86-110 Motion by Councilman Petta, Second by Mayor Grant, to overrule the
call for the question, carried 3-2, with Councilmembers Evans and
Pfennighausen voting NOE.
Although in support of doubling the service, Councilman Petta felt
Council must display fiscal responsibility and it would be
irresponsible to draw from reserve funds, thereby placing the City in
jeopardy. Councilwoman Pfennighausen clarified she did not advocate
spending $200,000 of the City's reserve - but opposed cutting a
service considered to be essential, stated she is disturbed with
recommendation to terminate Crime Prevention Program, indicating her
awareness of where the idea originated. Mayor Grant felt no political
overtones were involved in that decision, stated the objectives and
achievements of the program will be observed. Mayor Pro Tem Matteson
concurred it's Council's duty to display fiscal responsibility,
opposed reducing proposed reserve.
Motion by Councilwoman Pfennighausen, Second by Councilman Evans, to
amend the Motion to eliminate one 40-hour Traffic Unit. (It was later
clarified that intent of Motion was to eliminate one 40-hour General
Law Patrol Unit)
Mayor Grant and Councilman Petta voiced opposition It was clarified
the amendment would not reduce present service but would increase it
with an additional 20 hours of detective time. Councilman Petta
favored the addition be a visible patrol unit.
Page 3 -
(5/15/86)
Recessed at 8 01 p.m. and reconvened at 8.10 p.m., with all members
present.
Motion by Councilman Petta, Second by Mayor Pro Tem Matteson, to amend
Councilwoman Pfennighausen's Motion to approve Department 410, Police,
as recommend by Staff plus RAN. Councilman Petta clarified he would
support the CPO once the Grant is approved.
Mayor Pro Tem Matteson called for the question.
CC-86-111 Motion by Mayor Grant, Second by Councilman Petta, to overrule the
call for the question, carried 4-1, with Mayor Pro Tem Matteson voting
NOE.
Councilman Petta's Motion failed, 2-3, with Councilmembers
Pfennighausen, Evans, and Mayor Grant voting NOE.
Motion by Mayor Grant, Second by Matteson, to amend his original
Motion to include termination of the CPO in event Crime Prevention
Grant is denied.
Councilwoman Pfennighausen's Motion failed 2-3, with Mayor Grant,
Mayor Pro Tem Matteson, and Councilman Petta voting NOE.
It was clarified that Mayor Grant's original Motion (See CC-86-109A)
is to approve all Staff recommendations and to also include RAN and
CPO with no stipulation with regard to the Crime Prevention Grant, his
above amendment was to terminate the CPO if Grant is not approved (the
Motion to amend failed - see vote below).
Motion by Mayor Pro Tem Matteson, to amend Mayor Grant's Motion, to
eliminate 40 hour General Law Unit, died for lack of Second.
Mayor Grant's Motion to amend Motion No. CC-86-109A failed, 2-3, with
Councilmembers Evans, Pfennighausen, and Mayor Pro Tem Matteson voting
NOE.
CC-86-109B Motion by Councilwoman Pfennighausen, Second by Councilman Evans, to
amend Motion No. CC-86-109A, to adopt Police Budget, with a 168-hour
General Law Patrol Unit, 40-hour Traffic Unit, 40-hour Detective Unit,
the Crime Prevention Officer, and RAN, with the exclusion of the
40-hour General Law Patrol Unit, in the amount of $570,800.
Motion No. CC-86-109B to amend Motion No. CC-86-109A, carried, 3-2,
with Mayor Grant and Councilman Petta voting NOE.
Motion No. CC-86-109A, as amended by CC-86-109B, carried 3-2, with
Mayor Grant and Councilman Petta voting NOE.
Community Services - 10-180
Community Services Director Anstine reviewed and clarified the
recommendations.
Page 4 -
(5/15/86)
Planning - 10-370 -deferred to next session.
Publ is Health - 390
Community Services Director Anstine reviewed and clarified
recommendations.
Parks & Recreation - 10-430
Community Services Director Anstine reviewed and clarified
recommendations.
Contractual Services - 10-430-255 - Responding to Councilman Evans,
Jayne Ainsworth, representing Peopla Helpers, felt her firm is capable
of implementing recreation programs at a lower cost than those cities
with in-house recreation due to People Helper's not paying as high
salaries and benefits and individuals are only hired as needed.
Weed Abatement - 10-590
Community Services Director Anstine reviewed and clarified
recommendations.
Storm Drain Maintenance - 10-631
Community Services Director Anstine reviewed and clarified
recommendations.
Planning Commission - 10-801
Commission Stipends - 10-801-120 - Finance Director advised this Line
Item appropriation should a re uced to $4,200 - it was based upon
nine members, rather than seven.
Travel, Conferences & Meetings - 10-801-270 - Councilman Evans
recommended reducing this Line Item since ommissioners are not
utilizing existing funds. Mayor Grant and Mayor Pro Tem Matteson
recommended retaining that amount and encouraging its use.
Councilwoman Pfennighausen concurred, anticipates new Commissioners
may take advantage of the funds for training.
Local Mileage - 10-801-271 - This Line Item was eliminated due to the
ommission now receiving stipends.
Crime Prevention Committee - 10-802
Community Services Director Anstine reviewed and clarified
recommendations.
Theatre Advancement - 10-803
Mayor Grant voiced support for promoting this type of activity, felt
this matter will be brought up again in the future.
Page 5 -
(5/15/86)
Historical & Cul tural Activities- 10-804
Mayor Grant felt a larger display case is need, Questioned whether the
present one could be returned and credit applied toward a larger, more
suitable one.
Senior Citizens Program - 10-805
Councilman Evans voiced support for allocating more funds in the
future if needed for trips, etc. Councilwoman Pfennighausen felt,
with Mayor Pro Tem Matteson concurring, unless they ask for help, they
should be left alone.
Finance Director Schwab noted Seniors were not aware they could not
expend City funds for Mayor Pro Tem Matteson's services due to
conflict of interest - noted that an item would be on the next Check
Register. Mayor Pro Tem Matteson clarified they were only paying for
materials - he had donated the rest.
Park & Recreation Committee - 10-807
Community Services Director Anstine reviewed and clarified
recommendations, advised Staff is responsible for recommendations in
Line Item 270 - Travel Mayor Grant fel t funds shoul d be avail abl e
for all commi ttees to improve skill s.
Clean Community System - 10-810
Mayor Grant adv i sed Council has 11 ttl e input for use of these funds
since it is appropriated as a grant. Councilman Petta felt City
should be aware of whether the Committee has sufficient funds to
operate for the next year without City funding. Councilwoman
Pfennighausen noted the City actually contracts with CCS to administer
a litter free community No action taken.
Roberti-Z'Berg Program - 10-444
Community Services Director Anstine stated Line Item 700 should be
designated as Park Project, rather than Park Equipment.
Council set May 29, 1986 for the next budget session.
CC-86-112 Motion by Mayor Pro Tem Matteson, Second by Councilwoman
Pfennighausen, ALL AYES, to adjourn the meeting at 9 31 p.m. The next
Regular meeting will be held May 22, 1986, at 5 30 p m.
APPROVED
Mayor
Respectfully submitted,
-City C1 er
Page 6 -
(5/15/86)
COUNCIL APPROVAL.
CITY OF GRAND TERRACE
COUNCIL MINUTES
J ,;� 1 N 1986
REGULAR MEETING - MAY 22, 1986
A regular meeting of the City Council of the City of Grand Terrace was called to
order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road,
Grand Terrace, California, on May 22, 1986, at 5 39 p.m.
PRESENT. Hugh J. Grant, Mayor
Byron Matteson, Mayor Pro Tempore
Tony Petta, Councilman
Barbara Pfennighausen, Councilwoman
Dennis L. Evans, Councilman
Seth Armstead, City Manager
Ivan Hopkins, City Attorney
Joe Kicak, City Engineer
Ilene Dughman, City Clerk
ABSENT None
The meeting was opened with invocation by Pastor Suk Woo Chung, Loma Linda Korean
Church of Seventh Day Adventist, fol l owed by the Pledge of Allegiance, led by
Councilwoman Pfennighausen.
ITEMS ADDED TO AGENDA
The following items were added to the Agenda: 5J(1) - Notice of
Completion for Construction of Water Lines and Fire Protection System
(Maple, Vivienda and Burns Avenues), and 7B - Law Enforcement Grant
Appl ication.
ITEMS DELETED FROM AGENDA
The following items were deleted from the Agenda 3B - Ratification
of 5/22/86 CRA Action, 3C - Waiver of Full Reading of Ordinances, 3D -
Approval of 5/8/86 Minutes, 6A - Publ is Hearing for R-1 Hill side
Overlay for Undeveloped Properties Located Northerly of Main Street,
Easterly of Oriole, and an R-1 PUD Overlay on the East Slope of Blue
Mountain.
SPECIAL PRESENTATIONS
Don Banghart, Fire Chief and Glenn Newman, San Bernardino County Fire
Warden, were introduced by Phil DeClerck, Captain, California
Department of Forestry. Following introductions, a slide presentation
on the Mexico Earthouake of September 19, 1985, was given by Chief
Banghart, a member of an assessment team sent to Mexico City at the
request of Sheriff Tidwell, San Bernardino County Sheriff's
Department, in conjunction with their Disaster Preparedness and
Emergency Planning Services programs and the County's Office of Public
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Safety. Responding to Councilman Evans relative to anticipated
problems Grand Terrace could encounter in a disaster situation, Chief
Banghart cited lack of communications, transportation, and electrical
outages as well as injuries resulting from fal 1 i ng objects inclusive
of live power lines, trees, and buildings collapsing. Regarding
disaster preparedness and emergency awareness, noted School Education
Programs, Neighborhood Watch Earthquake Block Organizations, and CPR
Training Courses have been initiated by the Sheriff's Department,
emphasized importance of home safety including storing various items
such as water in protective containers. Responding to Councilman
Petta, was not aware of status regarding reservation of additional
radio frequencies for emergency situations, however, assured a report
would be forthcoming. City Manager Armstead related both the Sheriff
and Fire Departments are currently working on securing allocation of
necessary frequencies. Relative to handling a disaster, Councilwoman
Pfennighausen summarized the key, due to the probable non -availability
of communications throughout the area, to be self-help.
CONSENT CALENDAR
The following items were removed from the Consent Calendar for
discussion 3A - Approval of Check Register No. 052286 and 3F -
Resolution No. 86-24, Supporting Proposition 44, Water Conservation
and Water Quality Bond Law of 1986.
CC-86-113 Motion by Councilwoman Pfennighausen, Second by Councilman Petta, ALL
AYES, to approve the following Consent Calendar items
E. Authorize Release of Sewer and Roadway Improvement Bond #SB-4249 -
Tract #10392,
G. Approve and Authorize the Mayor to Execute Agreement for
Construction Testing Services for the Vivienda Avenue Bridge
Project (GTC 86-03) with C.H.J. Incorporated in the Amount of
$3,300.00,
H. (1) Reclassify Part-time Account Clerk Positions to (2) Part-time
Receptionist Positions and Adjust Salaries,
(2) RESOLUTION NO. 86-25 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF GRAND TERRACE, ALIFORNIA, RESCINDING RESOLUTION NO. 85-27
AND ESTABLISHING CLASSIFICATIONS AND SALARY RANGES FOR THE
EMPLOYEES OF THE CITY OF GRAND TERRACE.
APPROVAL OF CHECK REGISTER NO. 052286
Mayor Pro Tem Matteson removed Warrant No. 15839 from the Check
Register.
CC-86-114 Motion by Mayor Grant, Second by Councilwoman Pfennighausen, to
approve Check Register No. 052286, with the deletion of Warrant No.
15839, Allstate Business Forms, carried, 4-0-1, with Mayor Pro Tem
Matteson abstaining.
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- CC-86-115
Page 3 -
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RESOLUTION NO. 86-24 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA, IN SUPPORT OF PROPOSITION 44, THE WATER
CONSERVATION AND WATER QUALITY BOND LAW OF 1986.
Councilmembers Evans and Pfennighausen questioned rationale behind
adopting a Resolution on an upcoming ballot item. Mayor Grant stated
the purpose is to let people know Council 's position. Although
emphasizing importance of issue to the State of California, Councilman
Evans felt it inappropriate for the Council, as a body, to take a
stand on either side. Mayor Grant felt Councilman Evans concerns
could be resolved by how his vote is cast.
Motion by Mayor Grant, Second by Councilman Petta, to adopt Resolution
No. 86-24.
Councilwoman Pfennighausen recognized the value of a Resolution as a
way of expressing support or opposition to a legislative issue,
however, pertaining to a ballot issue, felt it an exercise in
frustration and a mute point.
Motion No. CC-86-115 carried, 4-1, with Councilman Evans voting NOE.
PUBLIC PARTICIPATION
Mr. Ed O'Neal, 22608 Minona Drive, related input forthcoming from
other municipalities relative to organizing an infrastructure for
long-range development, will report findings at Council meeting of
June 26, 1986.
Terry Kurr, 22823 La Paix, questioned status on City's policy
regarding issuance of Home Occupation Permits. City Manager Armstead
advised item is currently being coordinated through the County and
recommendations will be submitted at meeting of June 12, 1986.
PLANNING COMMISSION REPORT
Planning Commission Membership and Recruitment
Planning Director Kicak related the majority of Planning Commissioners
favored a seven -member Commission due to (1) More people involved
with decision -making, (2) Better diversification of membership, (3)
More liklihood of meeting quorum requirements. Noted Commissioners
expressing support for a five -member Commission felt it would function
effectively as such.
Mayor Pro Tem Matteson favored retaining a seven -member Planning
Commission in order to gain valuable input and eliminate lack of
quorums, felt the body has functioned well in the past with seven
members and supported continuance in the same manner.
Accept Resignation of John McDowell
Planning Director Kicak related Planning Commission's recommendation
to accept resignation, prepare Letter of Appreciation and Certificate
of Service, and advertise for vacancy.
CC-86-116 Motion by Councilwoman Pfennighausen, Second Mayor Grant, to accept
John McDowell's resignation, with regret, authorize preparation of a
suitable Letter of Appreciation to be forwarded and a_Certificate of
Service prepared for presentation at a subsequent meeting.
Mayor Grant commended John McDowell, with Councilman Petta in
concurrence, as one of the original members of the Planning
Commission, who worked extremely hard under adverse conditions -to
enhance commercial development within the City - praised his
resiliency and took pride in their acquaintance, therefore, supported
Motion, with pleasure.
Motion No. CC-86-116 carried, ALL AYES.
Planning Commission Membership and Recruitment (Cont'd)
CC-86-117 Motion by Mayor Pro Tem Matteson, Second by Mayor Grant, to retain a
seven -member Planning Commission and authorize advertisement of
unscheduled vacancy (CC-86-116) to expire June 14, 1988.
Councilman Petta reiterated his remarks at the last meeting relative
to possibly retaining the current five -member Commission and, if
necessary, adjust accordingly in the future, however, did not object
to a seven -member Planning Commission.
Referencing the excellent candidates responding to recruitment for the
Title 18 Ad Hoc Committee, Mayor Pro Tem Matteson felt by utilizing
the same method of advertising, City could benefit from varied talents
within the community.
Motion by Councilman Evans, Second by Councilwoman Pfennighausen to
amend Motion No. CC-86-117, and retain a seven -member Planning
Commission, five members to be selected by individual Council members
and the other two members selected from the public at large.
Councilman Petta felt the Planning Commission should be nonpartisan
and individuals selected at random from the community. Observed if a
Councilmember appoints a member the appointee will understandably be
sensitive to the wishes of that particular Council member, therefore,
could not support that situation.
Councilwoman Pfennighausen noted many surrounding cities with
seven -member Planning Commissions whom are both Council appointed and
selected from the public at large, referenced the County of San
Bernardino Planning Commission which consists of one person appointed
per one seated County Supervisor. Supported Motion, feeling Grand
Terrace should initiate a system that functions well for various
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levels of government, whereby sufficient diversity and invaluable
input could be generated. Felt Council appointees' terms should run
concurrently with Councilmember's term and the terms of the two
members selected at large be designated by Council.
Responding to Councilman Petta relative to Council appointees being
sensitive to an individual Council member, Councilman Evans felt the
system, as proposed by his Motion, could alleviate numerous
unnecessary appeals to Council generated from the Planning Commission,
thereby forcing Commission to be more definitive in decisions.
Mayor Pro Tem Matteson disagreed with above comments by Councilman
Evans, voicing opposition to a rubber stamp Planning Commission, saw
merit in original Motion, if Council approved all proposed selections,
however, foresaw a problem with procedure for appointee selections in
relation to varied terms of Councilmembers and how it would be
initiated. Councilwoman Pfennighausen felt no changes should be made
until after the November election at which time logistics could be
discussed.
Councilman Evans recommended extending the two Planning Commissioners'
terms due to expire in June, at least through the election, thereby
giving Council time for consideration. Mayor Pro Tem Matteson,
concurring, suggested possibly extending terms to January to give new
Councilmembers adequate time to explore issue.
Councilman Petta expressed opposition to amendment, did not want the
Planning Commission to evolve into a rubber stamp of Council - felt
Commission should stand on its own, take positions as appropriate, and
when problems arise, present to Council for action.
In response to Mayor Grant's clarification of amendment, Councilman
Evans, although concurring in concept with previous comments by
Councilwoman Pfennighausen relative Commissioners' terms running
concurrently with Councilmembers, felt that could be discussed at a
later date and did not intend to include logistics with Motion.
Motion by Mayor Pro Tem Matteson, Second by Mayor Grant, to amend
Councilman Evans' Motion to include all members nominated by
Councilmembers be approved by the Council as a whole.
Councilman Evans could not support amendment to have entire Council
approve indivudual appointments.
Councilman Petta observed a Councilmember may encourage any community
member to apply for vacancies on the Planning Commission and would,
therefore, be ultimately making selections as an entire body.
Mayor Pro Tem Matteson's Motion, to amend Councilman Evans' Motion,
carried, 3-2, with Councilmembers Pfennighausen and Evans voting NOE.
City Attorney Hopkins clarified effect of amendment to Councilman
Evans' original Motion would be that all five members nominated by
individual Councilmembers must be approved by the Council as a whole.
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If a Councilmember nominates a candidate that does not receive Council
approval, another would have to be nominated, until such time as
candidate receives a majority vote by Council .
Due to confusion this would create and feeling it would essentially
serve the same purpose as the Council filling vacancies through the
community at large, Councilman Petta expressed nonsupport of Motion.
Mayor Pro Tem Matteson, with Councilwoman Pfennighausen concurring,
did not observe amendment to be the same as Council filling a vacancy
from public at large. Mayor Pro Tem Matteson felt proposed system
could create a diversity of individuals with different points of
view. Councilwoman Pfennighausen noted the City initially established
all Committees and Commissions by individual Councilmember
appointments and expressed support of trying system again.
Mayor Grant, with Councilman Petta in concurrence, voiced support of
the point system as used by Council to appoint the Title 18 Ad Hoc
Committee, feeling it the most equitable process, expressed concern
relative to system turning into a rivalry wherein Council members feel
obligated to vote for a particular candidate to protect their own
interests.
Responding to Councilman Evans relative to removal of Commissioners,
City Attorney Hopkins indicated if Council has appointive authority,
removal authority would appear to be all inclusive.
Due to strong opposition to Councilmember appointments being
contingent upon Council approval , Councilman Evans voiced nonsupport
of his Motion, as amended, felt, if that be the case, the seven -member
Planning Commission should remain as is.
Councilman Evans' Motion, as amended by Mayor Pro Tem Matteson's
Motion, failed, 1-4, with Mayor Grant, Councilmembers Petta, Evans,
and Pfennighausen voting NOE.
Original Motion No. CC-86-117 carried, ALL AYES.
PLANNING COMMISSION REPORT (Cont'd)
Planning Director Kicak related the Public Hearing for R-1 Hillside
Overlay for undeveloped properties located Northerly of Main Street,
Easterly of Oriole, and an R-1 PUD overlay on the East Slope of Blue
Mountain will be held at a subsequent meeting.
HANDS ACROSS AMERICA - (USA FOR AFRICA)
Recessed at 7 21 p.m., reconvened at 7 40 p.m., with all members
present.
Lieutenant Baker related schedule of anticipated event - six million
people holding hands across America to raise money for the hungry and
homeless, advised of security provisions provided for by organization
as well as City's coverage by Mounted Police and the Sheriff's
Department. City Manager Armstead related a 10 million dollar
Page 6 -
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liability insurance policy was secured by organization, therefore,
both security and insurance contingencies, mandatory stipulations to
Council's approval of route going through the City, had been met.
HISTORICAL AND CULTURAL ACTIVITIES COMMITTEE REPORT
Mayor Grant and Councilwoman Pfennighausen commended the beautiful Art
Show held by the Committee on May 18, 1986, noting Community Services
Director Anstine's valuable assistance.
CRIME PREVENTION COMMITTEE REPORT - Minutes of the May 5, 1986 meeting
were provided along with a etter, dated May 22, 1986, from Ronald
Wright, Acting Committee Chairman, clarifying above meeting,
subsequent events, and making recommendations relative thereto;
additional l y, four Committee membership applications (Ralph
Buchwalter, Laurie Payce, Thomas Semph, and Lieutenant Robert Baffles)
were submitted for Council consideration. Mr. Ed O'Neal, Committee
member, reported the following. (1) Expressed appreciation for
support of retaining Crime Prevention Officer - position projected to
be defined the second week of June for FY 1986-87. Relative to Crime
Prevention calendar of planned projects, major items include Crime
Busters, Bicycle Safety Program (June 14, 1986), and School Safety
posters, (2) Noted future Committee members will be assigned a
designated area of responsibility such as the Seniors, Home Security,
and Schools, an Operations Manual is forthcoming emphasizing
importance of Neighborhood Watch for burglary prevention, (3) Related
1 etters of a sympathy nature will be sent to all burgl ary victims,
including invitation to be involved with future crime prevention, if
desired, (4) Recommended Council authorize membership on the Committee
be increased to seven members to enhance effectiveness as well as
approve the appointments of Thomas Semph, Ralph Buchwalter, Lieutenant
Robert Baffles, and Laurie Payce.
Mayor Grant felt, in terms of applications submitted, all individuals
appeared to be highly qualified. Councilwoman Pfennighausen supported
Laurie Payce's appointment, noting her displayed desire to be involved
with the upcoming Crime Busters school programs.
CC-86-118 Motion by Mayor Pro Tem Matteson, Second by Councilman Evans, to
appoint Thomas Semph, Laurie Payce, and Robert Baffles to the Crime
Prevention Committee.
Motion by Councilwoman Pfennighausen, Second by Councilman Petta, to
amend the Motion, to add the fourth applicant, Ralph Buchwalter, as an
appointee to the Crime Prevention Committee.
Mayor Pro Tem Matteson observed question of how many members will
serve on the Committee must be determined prior to approving
appointments because four applicants are applying to fill three
existing vacancies. Due to point of order, Councilwoman
Pfennighausen, with Second (Councilman Petta) in concurrence, withdrew
her Motion to amend
Page 7 -
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Motion No. CC-86-118 carried, 4-1, with Councilwoman Pfennighausen
voting NOE.
CC-86-119 Motion by Councilwoman Pfennighausen, Second by Councilman Evans, that
the Crime Prevention Committee membership be increased from five to
seven members, carried, 3-2, with Mayor Grant and Mayor Pro Tem
Matteson voting NOE.
CC-86-120 Motion by Councilwoman Pfennighausen, Second by Counc-ilman Evans, to
appoint Ralph Buchwalter to the Crime Prevention Committee, with term
of service being determined by the calendar, carried 3-2, with Mayor
Grant and Mayor Pro Tem Matteson voting NOE.
Councilwoman Pfennighausen noted one Committee vacancy still exists.
CHAMBER OF COMMERCE REPORT - Terry Kurr was present to relay any
Council input back to the Chamber. Mayor Pro Tem Matteson suggested,
due to the recent abolishment of the Economic Development Ad Hoc
Committee, the Chamber of Commerce be responsible for generation of
future economic development, as is currently the practice in other
cities.
TITLE 18 AD HOC COMMITTEE REPORT - Planning Director Kicak noted next
meeting scheduled for June 577786.
FIRE CHIEF REPORT - San Bernardino County Forestry and Fire Warden
Departments April Monthly Activity Report was provided.
CITY ENGINEER REPORT
Construction of Water Lines and Fire Protection System for Maple
ivien a, and Burns Avenue Project - Notice of CE-m-pT-etion
CC-86-121 Motion by Mayor Pro Tem Matteson, Second by Councilwoman
Pfennighausen, ALL AYES, to authorize Mayor to execute and City Clerk
to record the Notice of Completion for Construction of Water Lines and
Fire Protection System for Maple, Vivienda, and Burns Avenue
(GTC-86-04).
CITY MANAGER REPORT - City Manager Armstead related Finance Director
Schwab's and his attendance this date at the Small Cities Committee
meeting in Orange County - related primary objective is to set up a
two-year work program for development of annual conference ideas and
other activities. Relative to organizing a regional workshop with the
northern California group, noted three major topics of discussion
relative to (1) Potential geographical location of workshop,
(2) Questionnaire for distribution to participating Councils and
managers on planning, growth, fees, schools, disaster, and personnel,
(3) Necessity for League of California Cities to market activities,
projected mock trial, possibly regarding abolishment of small cities,
to be held at the League's upcoming conference. As the City's
representative, will continue to keep Council informed of Committee's
active ties.
Page 8 -
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COUNCIL REPORTS
Di sbandment of the Economic Dev el opment Ad Hoc Commi ttee - Council man
Petta, in reference to the recently disbanded Tit-re—T8-Td Hoc
Committee, related, as previously suggested by Mayor Pro Tem Matteson,
the need to solicit individuals from the community with expertise in
the field for the formation of a new Committee. Based on above
suggestion, referenced his Motion No. CRA-86-22, approved on May 14,
1986, whereby the Committee be disbanded and a new Committee formed
from among the members of the community for the purpose of encouraging
individuals with expertise to become involved with City's economic
development - clarified intent was not to exclude Chamber of Commerce
i nv of v ement.
Mayor Pro Tem Matteson, reiterating earlier remarks, felt economic
development should be handled by the Chamber of Commerce whose members
have expertise in the field.
Councilman Petta, noting most businesses in Grand Terrace to be small,
felt members of the Chamber have limited experience with regard to
actually generating economic development for an entire City. Bel i ev ed
it would be advantageous to Ci ty's future economic development to
utilize community members having the necessary contacts and specific
expertise in addition to the Chamber of Commerce.
Relative to the upcoming softball game against the Chamber of
CC-86-121 Commerce, Motion by Mayor Pro Tem Matteson, Second by Councilwoman
Pfennighausen, to appoint Councilman Evans as Captain, carried, 4-1,
with Councilman Evans voting NOE.
Mayor Pro Tem Matteson reported the following (1) Questioned current
status on SCE par site - City Manager Armstead noted proposal is being
reviewed by SCE staff and representative Sue Noreen assured response
forthcoming, Councilwoman Pfennighausen noted SCE's intention of
submitting development plans to the City and hoped determination on
parksite would not be deferred, (2) Relative to the recent water rate
increases instituted by Riverside Highland Water Company, hoped
citizens, from now until the next election, would attempt to influence
the Board in the direction of protecting the interests of individual
homeowners within the community.
Mayor Grant reported attendance at Local Agency Formation Commission
meeting of7May 21, 1986.
RESOLUTION NO. 86-26 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CA RNIA, REQUESTING THE ESTABLISHMENT OF A SERVICE
AUTHORITY FOR FREEWAY EMERGENCIES (SAFE) IN SAN BERNARDINO AND
RIVERSIDE COUNTIES THROUGH THE IMPLEMENTATION OF SB 1199, PURSUANT TO
SECTION 2550 OF THE STREET AND HIGHWAYS.
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i r,.a I;s I —
1
d �
City Manager Armstead read title of Resolution and related staff
recommendation to adopt for the purpose of requesting establishment of
a service authority for freeway emergencies in San Bernardino and
Riverside Counties.
In response to Councilman Evans relative to an anticipated $1.00
increase in vehicle registration fees, City Manager Armstead
clarified, if Counties receive the support of the majority of cities
in their jurisdiction, aforementioned fee would be imposed to augment
the program.
CC-86-122 Motion by Councilwoman Pfennighausen, Second by Councilman Evans, ALL
AYES, to adopt Resolution No. 86-26.
RESOLUTION NO. 86-27 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CAL RNIA, APPROVING THE GRANT APPLICATION FOR LAW
ENFORCEMENT PURPOSES FOR SUBMITTAL TO OFFICE OF CRIMINAL JUSTICE
PLANNING.
City Manager Armstead related above Resolution is required to be
submitted to the Office of Criminal Justice Planning with application
for the 1986-87 Crime Resistance Grant Program - it also expresses
Council's intent to undertake the project and provide matching funds,
if approved, however, does not bind Council. Advised of staff
recommendation to adopt and authorize the Community Crime Resistance
Grant Application - total cost of program is $41,636.00, grant amount
requested is $25,000, and the City's cash match would be forty percent
($16,636.00).
Regarding City's portion of funding, Councilman Evans noted a
discrepancy of approximately $200.00 between amount on staff report
and Grant Application. City Manager Armstead assured figure would be
verified prior to signing.
CC-86-123 Motion by Councilwoman Pfennighausen, Second by Councilman Evans, to
adopt Resolution No. 86-27.
Following clarification that action involves merely approving
submittal of Grant Application and would not preclude the City, prior
to ultimate approval of 1986-87 budget, from amending grant to
include other objectives and methodologies, Mayor Grant voiced support
of Motion, feeling project itself has merit.
Councilman Petta expressed support of the Community Services Officer
provided grant is approved - not in support if grant denied.
Mayor Pro Tem Matteson voiced opposition to entire project, feeling it
to be a waste of time and money, believed City could better utilize
funds in another area.
Councilwoman Pfennighausen called for the question.
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CC-86-124 Motion by Councilman Petta, Second by Mayor Grant, to overrule the
call for the question, carried, 3-2, with Councilmembers Pfennighausen
and Evans voting NOE
Responding to Councilman Petta's concerns relative to Council being
bound to prior approval (Motion No. CC-86-109A, Budget Work Session
meeting of May 15, 1986) of Crime Prevention Grant Program regardless
of approval or denial of grant application, Councilwoman Pfennighausen
clarified that Motion on the floor will have the effect of mere
approval to submit application - without authorization by Resolution
to proceed, any possibility of supplemental grant funding will be
circumvented. Councilman Evans related that final approval of FY
1986-87 budget has not been accomplished and thereby latitude is
available relative to further discussion thereof.
Although in favor of project, Mayor Grant expressed nonsupport of
program as part of FY 1986-87 budget if the Office of Criminal Justice
Planning disapproves Grant Application, however, supported Motion for
submission thereof.
Motion No. CC-86-123 carried, 4-1, with Mayor Pro Tem Matteson voting
NOE.
Disbandment of Economic Development Ad Hoc Committee (Cont'd)
Councilman Petta requested continuation of discussion relative to
above topic in relation to Motion No. CRA-86-22, which he felt, in
effect, authorized staff to pursue matter of seeking candidates for
formation of a new Committee and thereby obligates pursuance of
advertising for applicants within the community.
Councilman Evans did not recall a Motion to that effect passing -
requested copy of Minutes reflecting above. Responding to Mayor Grant
relative to clarification, City Clerk Dughman felt intent of Motion
appeared to be as stated by Councilman Petta. Mayor Grant, in
concurrence with Councilman Evans, felt Minutes should be examined.
Councilman Petta noted a Committee consisting of community members
with expertise in economic development could be extremely beneficial
and of no cost to the Ci ty
Adjourned at 8 50 p.m. to an Adjourned Joint Regular City Council/CRA
meeting, May 29, 1986, at 5 30 p.m. to conduct a FY 1986-87 Budget
Study Session
APPROVED Respectfully submitted,
Mayor
Page 11 -
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Ci ty'Cl er
r T"I""Wn O rt � _ 12 1986
CITY OF GRAND TERRACE
COUNCIL MINUTES
MUNCIL ACc.`1dA M:V-14 3 �- -
REGULAR MEETING - MAY 8, 1986
A regular meeting of the City Council of the City of Grand
order in the Council Chambers, Grand Terrace Civic Center,
Grand Terrace, California, on May 8, 1986, at 5 41 p.m.
PRESENT Hugh J. Grant, Mayor
Byron Matteson, Mayor Pro Tempore
Tony Petta, Councilman
Barbara Pfennighausen, Councilwoman
Seth Armstead, City Manager
John Harper, Acting City Attorney
Joe Kicak, City Engineer
Alicia Chavez, Deputy City Clerk
ABSENT- Dennis Evans, Councilman
Ilene Dughman, City Clerk
Ivan Hopkins, City Attorney
Terrace was called to
22795 Barton Road,
The meeting was opened with invocation by Pastor Ray Williams, Grand View Baptist
Church, followed by the Pledge of Allegiance, led by Councilwoman Pfennighausen.
Mayor Grant introduced Gordon Young, San Bernardino County Tax
Assessor, incumbent in the upcoming election. Mr. Young thanked Mayor
for introduction and complimented the City on its Civic Center.
SPECIAL PRESENTATIONS
Certificate of Commendation - Richard L. Jacobsen, Superintendent of
Schools, Colton Joint Unified c oo District
Mayor Grant observed presence of Mrs. Pat Nix, President, Colton Joint
Unified School District's School Board, in attendance to accept
Mr. Jacobsen's Certificate of Commendation, which she will personally
present to him at his retirement party on May 22, 1986, read
Certificate commending his successful career.
Mrs. Pat Nix, on behalf of the Colton Unified School District and
particularly Mr Jacobsen, expressed sincere thanks and praised Dick
for being an outstanding educator and valuable community member.
Certificate of Service, Vern R. Andress, Ph D.
Mayor Grant read Certificate of Service to Dr. Vern R. Andress for his
outstanding service and contributions to the Planning Commission,
personally thanked him for his many years of service, noting his
Page 1 -
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Charter membership to the 1Commissian and that it will be forwarded to
him
A RESOLUTION COMMEMORATING "DAY OF THE TEACHER" - MAY 14, 1986
Mayor Grant read the Resolution commemorating "Day of the Teacher,"
commending and honoring teachers in appreciation of their dedicated
service and contributions to the education of our children, noted it
will be mailed to Mr. Gal al J. Kernahan, Chairman, Day of the Teacher,
Newport Beach, California. -
CONSENT CALENDAR
The following items were removed from the Consent Calendar for
discussion. 3A - Check Register No. 050886 and 3D - Minutes of
4/24/86.
CC-86-99 Motion by Mayor Grant, Second by Mayor Pro Tem Matteson, ALL AYES, by
all members present, to approve the following Consent Calendar items:
B. Ratify 5/8/86 CRA Actions,
C. Waive Full Reading of Ordinances on Agenda,
E RESOLUTION NO. 86-23 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF GRANDE, CALIFORNIA, PROVIDING FOR THE ASSESSMENT OF
CERTAIN UNCOLLECTABLE DELINQUENT SEWER USER CHARGES PLUS
PENALTIES. (22140 Ladera St. - AP #277-324-10, 12548 Mirado
Ave. - AP #277-223-03, 22711 Miriam Way - AP r276-223-07);
F. Award and Authorize Mayor to Execute Contract (GTC-86-06) with
Works Striping and Marking Service - Street Striping in the amount
of $17,151.81.
CHECK REGISTER NO. 050886
Following clarification of Warrant No. P4510 relative to Councilwoman
CC-86-100 Pfennighausen's attendance at SANBAG meeting in Ontario, Motion by
Mayor Grant, Second by Mayor Pro Tem Matteson, ALL AYES, by all
members present, to approve Check Register No. 050886, as submitted.
MINUTES OF 4/24/86
Councilwoman Pfennighausen requested the following change on Page 9,
paragraph 2 (1) "One bedroom" be deleted from studio apartment.
CC-86-101 With that modification, Motion by Councilwoman Pfennighausen, Second
by Mayor Pro Tem Matteson, ALL AYES, by all members present, to
approve the Minutes of April 24, 1986.
PLANNING COMMISSION REPORT
Planning Director/City Engineer Kicak noted the Planning Commission's
May 5th meeting - next meeting will be held May 19, 1986.
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r
�.
Regarding the Planning Commission, Mayor Grant requested Council's
determination relative to the following (1) Future numerical
composition thereof, (2) Recruitment and filling of vacancy due to
Dr. Andress' resignation.
Responding to Mayor Grant pertaining to the appointment of a new
member to the Title 18 Ad Hoc Committee, Finance Director Schwab
advised Mr. Eugene Tidwell, the next person in numerical sequence as
previously selected by Council, was contacted and, subsequently,
accepted the position.
Mayor Grant discussed advertising vacancy on the Planning Commission
and encouraged previous applicants to the Title 18 Ad Hoc Committee,
as well as the public at large, to apply for the position. Councilman
Petta noted the original Planning Commission, consisting of five
Council members, functioned well and recommended reverting back to a
five -member Commission. Councilwoman Pfennighausen voiced concurrence
and felt action relative thereto should be taken; however, recommended
action be deferred until all Councilmembers are present. Mayor Grant
concurred with above remarks, feeling a five -member Commission more
manageable.
Mayor Pro Tem Matteson indicated support for seven -member Planning
Commission, relating the majority of surrounding cities have
seven members, voiced concern with past poor attendance record of
Commissioners and potential increased lack of quorums.
Mayor Grant referenced policy recently established by Council which
established guidelines for Commissioner's attendance to preclude
attendance problems. Requested staff place item on May 22 Agenda for
Council determination. City Manager Armstead related Ordinance
establishing number of members on the Planning Commission would,
subsequent to Council's decision, have to be modified to reflect any
changes made thereby.
PARKS AND RECREATION COMMITTEE REPORT - Community Services Director
Anstine related meeting of May 5, 196, advised minutes will be
forthcoming at next Council meeting.
Regarding inquiry by resident on opening time of Terrace Hills
Community Park, Councilwoman Pfennighausen questioned City's policy.
Community Services Director Anstine believed, according to the City's
Ordinance regulating activities of the park, the time to be 6 00 a.m.
or 7 00 a m., however, currently it was not opened until 9 30 a.m. due
to additional duty assignments. Councilwoman Pfennighausen requested
park be opened at 8 30 a.m. and Mr. Anstine foresaw no problem with
compliance
Referencing citizen complaint relative to condition of park restroom,
Councilman Petta questioned the poor condition of the floor and
difficulty to operate flush mechanisms, feeling those problems should
be investigated. Community Services Director Anstine related a
graffiti protective coating was applied to the concrete floor and,
subsequently, moisture caused it to crack - did not see it as a
substantial problem, advised the flush valves are hard to press due to
Page 3 -
(5/8/86)
the existence of high water pressure, however, would check to see if
anyone had tampered with the pressure relief valves.
HISTORICAL AND CULTURAL ACTIVITIES COMMITTEE REPORT - Community
Services Director Anstine related meeting a ay , 1986 - minutes
therefrom will be forthcoming.
CRIME PREVENTION COMMITTEE REPORT - Minutes of May 2, 1986 meeting
were provided. O'Nealommittee member, reported the following-
(1) Receipt of three outstanding applications to fill- vacancies on
Committee - noted one individual was approved for selection and
appointment will be submitted to Council at next meeting, (2) Felt
emphasis has previously been on law enforcement instead of crime
prevention - advised of intention to write a manual to give Committee
proper direction, noted need for a focal point to generate resources
and believed that to be the Crime Prevention Officer, (3) Related need
for a telephone number and direct line into the Sheriff's Office for
Committee to function properly, (4) Observed $300,000 to $400,000 a
year spent on Law Enforcement, which occurs after a crime has been
committed - felt more funds should be expended towards Crime
Prevention education programs, (5) Related importance of continuous
motivation to establish Neighborhood Watch Programs, which have a
1 i fe span of about 3 to 4 months, (6) Goals of Crime Prevention
Committee are no burglaries in 1987, (7) Regarding upcoming Budget
Sessions, requested Council consider budgeting for Crime Prevention
including school education programs such as Crime Busters, (8) Voiced
dissatisfaction with OCJP Crime Prevention training session, April
27-29, at the Sacramento Criminal Justice Training Center, referencing
his May 2, 1986 letter relative thereto, written on behalf of the
Concerned Citizens of Grand Terrace.
EMERGENCY OPERATIONS COMMITTEE REPORT - City Manager Armstead related
attendance with Community Services Director Anstine at Emergency
Operations meeting in Ontario. Interested parties from various cities
are requesting another meeting for the purpose of getting input
relative to amending the San Bernardino County's Emergency Operation
Plan, advised our input has already been given, as approved by
Council. Noted problems regarding allocation of frequencies and
status thereof were discussed. Meeting relative thereto to be held
next month in Loma Linda.
ECONOMIC DEVELOPMENT AD HOC COMMITTEE - Minutes of the April 1, 1986
meeting were provided. Counci woman Pfennighausen related attendance
at the Economic Development Conference in Anaheim, April 30 - May 2,
1986, noted it was an exceptionally comprehensive, fast-moving,
three-day conference, proposed legislation relative to tax-exempt
bonds and ways to lessen impact of Japanese imports were discussed -
will provide report when all material is correlated
Relative to the Committee's Minutes of April 1, 1986, Mayor Grant
noted Jim Rigl ey's intent to resign due to relocation outside the
City, read Jim Rigley's letter, dated April 30, 1986, wherein he
resigned from the Economic Development Ad Hoc Committee and
recommended a Councilmember not Chair the Committee
Page 4 -
(5/8/86)
Mayor Grant stated he will not support, in the future, any
Councilmember serving on a citizen Committee, unless convinced
otherwise, and has no intention to request to serve on a committee,
feels Councilmembers emit an exaggerated importance. Although he will
continue to attend various meetings as a citizen to remain involved,
feels more harm is done by Councilmembers' mere attendance, rather
than accomplishing anything advantageous. Councilman Petta indicated
concurrence and suggested Councilmembers currrently serving either
resign or Council take appropriate action to establi-sh a policy that
no Councilmember become a member of a committee. City Attorney Harper
foresaw no problems with such action.
Mayor Grant, although in full understanding of Councilman Petta's
motivation to solve the problem at hand, advised he could not, in good
conscience, support a retroactive action to dismiss Councilmembers
currently serving on various Committees.
Councilwoman Pfennighausen concurred a Councilmember should never
Chair a Committee. Referencing her assumption of duties as Secretary
of the Economic Development Ad Hoc Committee, requested Committee let
it be known if her presence causes a hindrance. Related the Committee
elected a new Chairman - Joe Borrielli, and Vice -Chairman - Barbara
Bayus.
Motion by Councilman Petta, Second by Mayor Grant, that from this
point forth, no member of Council would be allowed to become a member
of any City Committee.
Mayor Pro Tem Matteson concurred that Councilmembers should refrain
from being on some citizen Committees, however, would not support
Motion, feeling it too restrictive on the Council; believed, at some
future point, Council may want a member to serve on a citizen
Committee. Councilman Petta felt, if such a situation arose, Council
could make exception and allow the individual to become a member of a
particular Committee.
City Attorney Harper reiterated issue as not a legal problem, but
rather Council policy that can be changed from meeting to meeting.
Responding to Mayor Pro Tem Matteson relative to purpose of Motion,
advised it entirely a matter of policy, however, each time Council
wishes to appoint a Committee member, the same consideration may be
given.
Mayor Grant observed that Council can change its mind anytime,
however, felt if no action is taken, nothing would ever be
accomplished, notwithstanding that we're all citizens of this
Community, questioned why it would ever be necessary for a
Councilmember to serve on a citizen Committee, noted how well citizens
are able to advise Council without Council 's involvement in the
decision -making process Relative thereto, felt a slight conflict
exists wherein Council requests Committee members to provide input
and, if Councilmembers serve on the various Committees, Council,
ultimately, provides its own input
Page 5 -
(5/8/86)
The Motion failed, 2-2, with Mayor Pro Tem Matteson and Councilwoman
Pfennighausen voting NOE. (Councilman Evans absent)
CHAMBER OF COMMERCE REPORT - Dave Terbest, President, reported the
fol I owingRequested Council's support of Crime Prevention by
participating in a Bicycle Safety Program scheduled at Terrace Hills
Junior High on June 14, 1986 at 1 00 p.m. - in conjunction, the
officers officially challenged the City Council in a tricycle race -
Council accepted challenge, (2) May issue of Inland_Empire Magazine,
featuring Grand Terrace, is available for purchase - feels article
gives great credibility to the City. Actual brochure is being held
for distribution to developers and interested parties, as well as for
promotion at trade shows, next week, during budget sessions, Chamber's
booth will be on display in lobby of the Civic Center, (3) Expressed
Chamber's support of "Hands Across America", May 25, 1986, advised all
interested parties contact the Chamber of Commerce and encouraged
participation, (4) Relative to Chamber's Newsletter (8,000 in
circulation), advised of $10.00 advertising increase instituted this
month. Noted space is running out and requested direction whether
Council desires all five members be authorized to submit articles for
the newsletter and, if so, whether additional funding would be
appropriated in the upcoming budget. Stated Chamber's policy is not
to print anything controversial - noted when a Councilmember writes an
article, Chamber will not edit it, however, does not want to become
responsible or liable for what is contained therein.
Mayor Grant referenced discussion with Councilwoman Pfennighausen over
concerns relative to Councilmembers writing articles in the newsletter
and whether the Mayor's Corner should be the only voice heard from
Council, related the Mayor's Corner traditionally was originated by
Mayor Tillinghast. Was unaware of any objections to other
Councilmembers expressing views on issues, therefore, had no objection
to Councilwoman Pfennighausen writing an article therein, however,
after reading the article, felt it fal 1 s fairly close to the neutral
role of the newsletter. If Chamber is willing to allow Councilmembers
to provide articles for the newsletter, Mayor Grant had no objection
as long as it remains a service to the community, however, does not
want it to become a platform upon which to voice independent views
which attack a controversial issue within the community. Real i zi ng
objectivity is a subjective matter, expressed concern with newsletter
degenerating through attrition into a political sounding board.
Voiced support of the newsletter, feeling the Chamber itself has kept
it nonpartisan - if Council has not, the Chamber merely printed it
and, therefore, thusfar has a clean record, however, if that changes,
would not support the newsletter.
Mayor Pro Tem Matteson supported Councilmembers' submitting articles
to let the community know their views on certain issues, however, felt
each Council member should be limited in space to avoid lengthy
articl es Felt Councilmembers would maintain stature as on the
Council and newsletter would not become a political arena in the
future.
Page 6 -
(5/8/86)
0 •
Councilman Petta had no objections to Councilmembers submitting
articles for the newsletter, believing if one individual has the
opportunity, then all should be entitled. Felt Councilmembers, being
politicians, have a tendency to become political and that information
can easily become slanted. Referencing article by Councilwoman
Pfennighausen, believed it political and took a position whereby
Council was placed in a bad light, therefore, felt it incumbent if one
Councilmember writes an article, entire Council should have the
opportunity to rebut. Observed when Councilmembers submit articles,
political information is an eventuality, therefore, _felt each
Councilmember should be availed the opportunity and,_if there is no
censor, let the ball fall where it may.
Councilwoman Pfennighausen requested the opportunity to secure copy of
article before commenting, however, stated it was not meant to be
political or intended to cast stones at anyone - felt the majority
believe the City can continue as it has for the past 8 years and
remain financially viable, noted that as a fal 1 acy and felt people
should be informed.
Recessed at 7 00; reconvened at 7 15 p.m., with all members present,
except Councilman Evans.
CHAMBER OF COMMERCE REPORT (Cont'd)
(4) Voiced willingness to print articles for all Councilmembers and
continue current circulation; however, at this point, felt it an issue
of available space, reiterated Chamber's position of continuing to
remain non -political and not wanting to be caught in the middle - felt
all concerned should exercise good judgement, (5) Advised Board of
Directors approved its FY1986-87 budget and submitted a copy,
(6) Related Chamber's recent expenditure of $6,000 for General
Liability insurance, a 10000' increase from last year.
ORDINANCE NO. 104 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA, AMENDING THE MUNICIPAL CODE OF THE CITY OF
GRAND TERRACE REGARDING MINIMUM SQUARE FOOTAGE FOR DWELLING UNITS
WITHIN RESIDENTIAL DISTRICTS (Second Reading)
City Attorney Harper read title of Ordinance and outlined the
following minimum square footage requirements incorporated therein.
Residential dwellings in the R-1 District - 1350 square feet (clerical
error noted below), and Residential dwellings in the R-2 and R-3
Districts - (1) Studio Apartment or Condominium - 800 square feet, (2)
One -bedroom Apartment or Condominium - 800 square feet, (3) Two-bedrom
Apartment or Condominium - 1,000 square feet, (4) Three -bedroom
Apartment or Condominium - 1,200 square feet.
Councilman Petta noted the following clerical error relative to R-1
Districts Minimum square footage requirement should be reflected as
1350 square feet, opposed to 1200 square feet, Council concurred.
Mayor Grant opened Public Hearing
Barnie Karger, 11668 Bernardo Way, agreed with regulating minimum
square footage for residential districts, felt 1350 minimum square
footage requirement for R-1 possibly a good idea, thereby placing
homes in the $100,000 plus range, cited an 800 square foot apartment
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CC-8b-102
and a 1,000 square foot two -bedroom apartment to be extremely deluxe,
and a 1,200 square foot three -bedroom a good-sized three -bedroom
house. Related builders in most other areas are constructing
three -bedroom houses in the 1,100 square footage range, therefore, the
proposed minimum square footages would require developers to build
apartments 200 square feet larger than other cities build houses,
therefore, felt more consideration should be given to issue. Rel ative
to the recently adopted Ordinance regarding attached garage
requirements for single and multi -family residences,_ believed that
garages, whether one or two -car, attachment to structure should not be
required, because it can distort the architectural design. Questioned
effect adoption of Ordinance would have on projects already underway.
City Attorney Harper related any changes to current Ordinance, if
adopted, would not affect previously approved projects, due to the
fact that rights have been vested, however, noted, relative to
amendments to previously approved projects, the standards in effect
the day on which submitted would apply.
Mr. Karger felt, if minimum square footage requirements for apartments
were instituted as proposed, quality would suffer and amenities
evident in a high qual i ty apartment project would be non-existent.
Cited example of 2,000 square footage homes built in Grand Terrace
that are poorly designed architecturally, emphasizing their largeness
and low marketability, felt above items should be considered.
Mayor Grant closed Public Hearing.
Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to adopt
second reading of Ordinance No. 104, with the following correction.
R-1 Districts - 1350 Square Feet.
Councilwoman Pfennighausen voiced opposition to Ordinance and concern
that, by placing proposed conditions on developers, end product will
be of low quality, felt large homes do not insure quality and it
ludicrous to have an 800 square foot studio apartment. Saw no problem
with the R-1 District 1350 minimum square footage requirement, other
than it being an unmarketable item, noted a track containing empty
homes is a prime generator of crime, hoped Council would carefully
consider contents of Ordinance and reconsider adoption.
Mayor Pro Tem Matteson supported Ordinance, believing it to be a
deterrent to high density and low quality homes. Agreed size does not
insure quality, but felt odds in favor that superior homes would
resul t.
Councilman Petta felt size of a home did not insure good quality and
observed that, although quality is not enforceable in either large or
small homes, size can be restricted. Relative to studio apartments in
high population cities such as New York, Los Angeles, or Chicago,
every inch of space must be utilized, however, felt that not the case
in this small community Observed studio apartments in Grand Terrace
as not being in conformance with the area - felt proposed minimum
square footage requirements would, at least, insure adequate room for
essentials such as a kitchen table Referencing Cape Terrace Town
House Apartments, cited the least desirable units are two -bedroom (940
square feet). For above reasons, expressed support of Ordinance.
Onnc P -
Councilwoman Pfennighausen opposed considering apartments together
with condominiums. Did not feel quality would be guaranteed by
proposed Ordinance, observing it merely speaks to square footage
requirements. Felt problem at Cape Terrace with the 950 square foot
condominium units stems from people not wanting to expend funds for
that type of unit, saw condominiums considerably different from
apartments.
Motion No. CC-86-102 carried, 3-1, with Councilwoman Pfennighausen
voting NOE and Councilman Evans absent.
POLICE CHIEF REPORT - City Manager Armstead related a Patrolman from
the Sheriff's Department is generally on duty in vicinity of the Civic
Center.
FIRE CHIEF REPORT - Mayor Grant related excellent presentation at the
Lions Club by Captain Phil DeCI erck, representing the California
Department of Forestry, where he encouraged Californians to reject a
proposition coming up on the June ballot which, if passed, could
result in possible cutbacks to the County's Fire Protection. Mayor
Grant and Councilwoman Pfennighausen voiced concern with issue.
CITY ENGINEER REPORT - Title 18 Ad Hoc Committee - City Engineer Kicak
related ommittee wi 1 not meet on May t ue to conflict with
Ci ty's budget session - revised calendars were sent to all Committee
members advising of new meeting dates, felt last meeting quite
productive in gaining various input pertinent to review of R-2 and R-3
Districts.
CITY MANAGER REPORT - City Manager Armstead related attendance at
California Munici-p-al Treasurers Association meeting in Bakersfield at
which he was awarded certification as Municipal Treasurer. Mayor
Grant noted receipt of May 2, 1986 memorandum regarding establishing
procedures for regulation and issuance of Home Occupation Permits, to
be submitted for consideration at May 22nd meeting.
CITY COUNCIL REPORTS
Councilman Petta reported the following (1) Mayor Grant's official
appointment to the Local Agencies Formation Commission by unanimous
vote, Mayor Grant expressed sincere appreciation to Mayor Pro Tem
Matteson, Councilwoman Pfennighausen, and Councilman Petta for
Resolution of support, (2) Read April 25, 1986 letter from the
California Municipal Treasurers Association, relative to City Manager
Armstead's certification as Municipal Treasurer, awarded in
recognition of qualifications both educationally and in experience -
it was noted therein his certificate is one of only seventy-eight
issued in the State of California since 1978 and one of fifty-four
still current, an indication of a high level of continued education
and professionalism, congratulated him on a well -deserved honor,
(3) Referencing recent water rate increases, requested City staff
conduct inquiries to enable provision of adeouate information in
response to citizen concerns.
Mayor Pro Tem Matteson reported attendance at Riverside and Highland
Water ompany s stoc older's meeting - related it was not a meeting
to discuss options on the rate increases, rather, issue seemed closed
Pace 9 -
0 0
and some ouestions relating thereto were bypassed, with little
information volunteered. Noted only two Board members present - felt
it unorganized and poorly handled. Would like to see what can be done
to change the make-up of the Board, feeling it does not currently have
the Grand Terrace citizens' best interests at hand, advised matter
would be investigated into further.
Mayor Grant reported the following (1) Attendance at OMNITRANS and
SANBAG meetings of May 7, 1986 - SANBAG presentation concerned the
CAL -ID RAN system, a modernization of fingerprint analysis, credited
with expediting the apprehension of the Hillside strangler in Los
Angeles. Organization includes Mayor of Fontana, cities'
representative, and Sheriff Floyd Tidwell, Chairman. Noted all cities
are being asked to contribute based on population - Grand Terrace's
share would be $6,956.00. Representative from the Sheriff's
Department noted this kind of expenditure is initially set aside as a
separate item, but ultimately blends into the overall Sheriff's
contract, (2) Historical and Cultural Activities Art Fair to be held
Sunday, May 18, 1986, from 1 00 p.m. to 4 00 p.m., free admission -
encouraged participation, (3) Thanked Council for support and City
Manager Armstead for letter of congratulations on his appointment to
the Local Agencies Formation Commission, (4) Attended outstanding
farewell salute to Mayor Harold Hayes, City of Montclair, Retired.
Relative to Councilwoman Pfennighausen's letter in the Chamber
newsletter, Mayor Grant expressed the following rebuttal
(1) Voiced position that, while it is essential to carefully monitor
expenditure of revenues, did not feel City has reached, in any manner,
a point of desperation, (2) Based upon available information from the
Administrative Office, felt, although possible loss of revenue -sharing
may occur at the Federal level (approximately $54,000 a year; 1.7% of
City's total budget) and potential loss of CDBG funds (approximately
$30,000 a year, 1.0% of budget), no cutbacks are being threatened this
year in revenues from the State or County of San Bernardino,
(3) Relative to proposed major cutbacks at the State level cited as
potentially seriously jeopardizing fire protection through the
California Department of Forestry, related Captain Phil DeClerck
comments at recent Lions Club presentation, regarding if legislation
passed, process would be gradual, not an overnight catastrophe,
(4) Concurred property taxes have constituted a certain percentage of
City's revenues, reiterated repeated concern over the vital need to
create an orderly and sufficient sales and use tax base as an
essential method by which the City can maintain and improve upon
existing standards of service, felt situation has not changed and
expressed ongoing need for above resources, (5) Regarding new estimate
($250,000) for school air conditioning, noted payment would be made
from tax increment in five installments by either securing a municipal
lease or issuing certificates of participation, (6) Relative to tax
increment not covering the Civic Center's payment, acknowledged the
General Fund has been subsidizing the Community Redevelopment Agency
since creation in excess of S2 million during the life of the Agency,
however, advised incurrence of that debt enables City to receive tax
increment which, otherwise, would have been allocated to special
Page 10 -
(5/8/86)
districts, noted subsidies are loans for the purpose of funding the
operation and expenses of the Redevelopment Agency and not
specifically for payment of debt service on the Civic Center. Related
original projections indicated a few years would elapse before the CRA
could operate without loans from the General Fund, advised tax
increment has grown at a rate higher than expected, thereby allowing
the Agency for the first year (1986-87) to operate without such loans,
related the City is in the best financial condition since
incorporation, noting the last long-term bond i ssue_ qual i fi ed far bond
insurance with a triple "A" rating and last short-term financing
received a Moody' s Grade "1" rating, the highest ratings given.
Reiterated importance of a firm fiscal stance, assuring the City would
maintain such a position - felt it premature to put up a distress
signal for whatever reason
Councilwoman Pfennighausen read her article entitled "Grand Terrace
City Budget 1986/87," which appeared in the May, 1986, Grand Terrace
Area Chamber of Commerce Newsletter and expressed the following in
rebuttal to Mayor Grant, noting validity of points brought forth
(1) Advised past news articles substantiate proposed budget cuts at
the Federal , State and County 1 evel s. (2) Based upon the loss of
Federal revenue -sharing, a fact with which Council has expressed
considerable concern, article stated demand upon City revenues are
increasing while revenues are just maintaining, if not decreasing, (3)
Relative to projected increased cost of $90,000 to $100,000 per year
to add one officer around the clock and the loss of Federal revenue -
sharing which could increase our Law Enforcement budget to over a half
million dollars, article posed question to the community regarding
where the additional funds would come from for those costs as well as
for several major road repairs, flood control projects, and Terrace
View Jr. High School's air conditioning (estimated at $220,000).
Cited reason for posing question was feeling that government does not
innovate, but merely responds - since the people want services, felt
it important to ask from where the money would generate, (4) Relative
to property taxes, one of City's major revenue sources, article
related that means of income has not grown to meet service costs and
needed capital improvement projects, as evidenced on the west side
where storm drains are desperately needed, (5) Related funds for
incentives to attract sales tax generators are non-existent, a
constant issue facing the Economic Development Ad Hoc Committee, and
noted Grand Terrace as having the second lowest sales tax return in
the County next to Adelanto, (6) Pertaining to tax increment paying
for the Civic Center, advised an additional $160,000 from the General
Fund was used to supplement payment of the building, however, due to
new information, noted the Civic Center would, in fact, pay for itself
this year (1986-87), (7) Article emphasized importance of setting
Grand Terrace on a sound fiscal base for the future to include
planning, encouraging, and controlling development, without
compromising integrity of quality living, and by using foresight and
innov ativ eness in an informed and action -oriented manner Advised
entire article was not meant as a personal attack toward anyone,
merely as statement of facts for information purposes only, believed
costs are increasing greater than income and voiced concern with City
borrowing itself into difficulty.
Page 11 -
(5/8/86)
Responding to Councilman Petta, in reference to the financial status
of the City and the Civic Center, Finance Director Schwab noted
outside rating agencies have given City the highest of ratings for
both long and short-term financing. As far as providing the general
services such as roads, parks, recreation, and safety, saw no cause
for alarm in the community. Did foresee possible concern with funding
large, long-term capital improvement projects such as storm drains;
however, as far as the day-to-day operation and future financial
viability, as indicated by Mayor Grant, concurred City is in the
strongest financial position since incorporation. toted last year's
General Fund brought in approximately $300,000 more than expended -
current reserve fund has a balance of $200,000 and an additional
$200,000 has been budgeted for next year. Projected at the end of
FY 1986/87 approximately $500,000 in General Fund reserves, providing
the City a cushion for future events that could possibly result in
decreased revenues. Did not feel citizens should be concerned with
provision of general services at the 1 ev el currently provided.
Relative to long-term capital projects, foresaw a definite need to
continue expanding all current revenue sources, thereby allowing for
possible long-term capital projects in the future.
"HANDS ACROSS AMERICA" EVENT (USA FOR AFRICA) - MAY 25, 1986
Community Services Director Anstine related, as of 5 00 p.m. this
date, liability insurance rider had not been received by organizers of
above event. Dave TerBest, President, Charmer of Commerce, advised
Sandy Wi ndbigl er had been contacted by a representative, asked to help
coordinate event, and assured the proper Certificate of Insurance
would be secured Although organizers of "Hands Across America" were
not present, a video tape presentation was provided for viewing by
Council. The nationwide event encompasses Grand Terrace on its way to
New York. Brochures and maps were distributed. Both sponsors and the
USA for Africa organization have assured all revenues generated by
event will be utilized for the hungry and homeless in America, felt
Council should take action to, at least, support project.
Mayor Grant voiced concern relative to a representative from "Hands
Across America" not being present to answer legal and technical
questions regarding general liability. Relative to particular line
assignments, Mayor Pro Tem Matteson related they would be designated
by zip code, subsequent to registration - did not want to appear
pessimistic, however, felt Council should take no action until
proof of insurance is provided, with City Manager Armstead concurring.
Mr. TerBest suggested, due to limited time element, staff and Chamber
make all necessary preparations for event, noted one of the terms and
conditions was the provision of 10 individuals per mile to monitor
streets Responding to Councilwoman Pfennighausen's concerns relative
to necessity of closing freeway on and off ramps at Barton Road,
thereby affecting I-215, Mr. TerBest clarified that route had been
changed and those closures would not occur, with Mayor Pro Tern
Matteson, Community Services Director Anstine, and City Engineer Kicak
concurring
Page 12 -
(5/8/86)
Respondi ng rel ativ e to cost of ev ent to Ci ty, Communi ty Sery ices
Director Anstine estimated less than $5,000. Although in support of
providing homes for the homeless and food for the hungry, City Manager
Armstead shared Councilwoman Pfennighausen's concern relative to cost,
crime prevention, and liability insurance, noted City would have to
provide 1,000 to 1,400 cones for traffic control. Councilwoman
Pfennighausen voiced further concern with tremendous amount of people
generated by event and potential parking problems. Concurred with
Mayor Grant that representatives should have been present.
Councilman Petta felt, if City's cost amounts to $5,000, then City's
allocation to the Chamber would be reduced by that amount. Mr.
TerBest did not foresee any significant cost to the City if volunteer
manpower is recruited and cones are rented or borrowed from other
non-paricipating cities whose Chambers have already pledged support.
Community Services Director Anstine felt event would probably not cost
the City in excess of $5,000 and possibly nothing.
Mr. TerBest provided a video tape presentation on "Hands Across
America," a projection of anticipated event, including signifigance of
participation and information relative to sponsorship, co -hosts, and
the USA for America organization itself.
Mayor Grant voiced support of City's involvement with event; however,
had unanswered questions and felt non-attendance of representatives a
disservice to entire organization. Mayor Pro Tem Matteson did not see
how Council could take action prior to receiving adequate input.
Councilwoman Pfennighausen, referencing staff recommendations and
contingencies contained therein, felt Council could take action to
approve event with those stipulations, however, emphasized it would
not occur in Grand Terrace if contingencies were not met.
CC-86-103 Motion by Councilwoman Pfennighausen, Second by Mayor Grant, to
approve the "Hands Across America" event to take place within the
Grand Terrace City limits, contingent on the City being in receipt of
all the necessary liability waiver/insurance coverage.
Mayor Pro Tem Matteson requested Motion be amended to include
provision of security, previously promised by the USA for Africa
organization, as an additional contingency, with Maker and Second in
concurrence.
Motion No. CC-86-103, as amended, carried, ALL AYES, by all present.
Adjourned at 8 50 p m. to an Adjourned Regular Joint City Council/CRA
meet— i g May 14, 1986, at 5 30 p m., to conduct a FY 1986-87 Budget
Study Session.
APPROVED Respectfully submitted,
Mayor Ci y Cler
Page 13 -
(5/8/86)
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CITY OF GRAND TERRACE
COUNCIL MINUTES
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COUNCIL AGENO`A IS a- —3,&
ADJOURNED REGULAR MEETING - MAY 29, 1986
An Adjourned Regular Meeting of the City Council of the City of Grand Terrace was
called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton
Road, Grand Terrace, California, on May 29, 1986, at 5 35 p.m.
PRESENT Hugh J. Grant, Mayor
Byron Matteson, Mayor Pro Tempore
Tony Petta, Councilman
Barbara Pfennighausen, Councilwoman
Dennis L. Evans, Councilman
Seth Armstead, City Manager
Thomas Schwab, Finance Director
Joe Kicak, Planning/City Engineer
Ilene Dughman, City Clerk
ABSENT None
Planning 10-370
Finance Director Schwab reviewed explanatory commentary.
In response to Councilman Evans, Planning Director Kicak related
appropriated amount did not include updating the General Plan nor
preparation of a Master Plan, additional funding may be necessary
depending on the volume of activity within the Planning Department,
noting work accomplished to date on Master Plan has exceeded estimated
cost by approximately $15,000, advised Department would attempt to
work within budgeted amount and, via the Finance Department, keep
Council abreast of expenditures relative thereto. Regarding status of
hiring an Urban Planner, has not been successful thusfar in recruiting
an interested party.
Mayor Pro Tem Matteson noted that budget figures are merely
approximations and can be adjusted accordingly if necessary at a later
date.
Councilwoman Pfennighausen, referencing meeting in Anaheim on economic
development, noted many cities utilize interns from community, state
colleges and universities - felt it an avenue worth pursuing if an
Urban Planner is not available. Planning Director Kicak voiced
willingness to work with the students.
Page 1 -
(5/29/86)
Councilman Petta, concurring with Mayor Pro Tem Matteson's above
remarks, related, if additional projects are desired in the future,
appropriate funding will be necessary, however, did not feel approval
of the recommended appropriation should be delayed.
Councilman Evans indicated importance of, prior to approval, procuring
cost estimates for the General Plan Update and Master Plan,
additionally, feasibility of hiring interns to assist the Planning
Department and projected cost for an in-house Urban Planner. Planning
Director Kicak foresaw no problem providing estimates for the General
Plan Update, noting only the preliminaries have been accomplished
thusfar, however, would require more direction in reference to
Council's desires regarding the Master Plan - noted the next Joint
Work Session, June 21, 1986, continuation of May 2nd session, at which
further discussion encompassing all economic development including
Master Planning will take place.
Relative to Ci ty's current General Plan, Councilman Evans felt land
use was initially improperly designated, particularly relative to the
over abundance of commercially zoned property. Emphasized importance
of utilizing an Urban Development Planner with expertise in compatible
land use and mixes for the purpose of assisting in evaluating and
updating the General Plan.
Councilwoman Pfennighausen expressed importance of tangible, concrete,
updated information with which to base our Master Plan - felt approval
should be deferred until such time relative information is provided.
Councilman Petta, although noting importance of a General Plan Update
and commercial Master Plan, related, with Mayor Pro Tem Matteson in
concurrence, appropriated amount reflects cost estimates for a normal
planning year, relative to the General Plan update, felt that to be a
separate function, noting last update accomplished by a private firm
at a high cost. Additionally, the Master Planning and other
commercial development projects, which could constitute additional
funding, will have to be allocated from reserve funds if Council
desires them to be accomplished.
Motion by Councilman Petta, Second by Mayor Pro Tem Matteson, to
approve staff recommendations in the amount of $75,500
Councilman Evans, with Councilwoman Pfennighausen in concurrence,
voiced concern relative to approval prior to knowing the ultimate cost
of the General Plan Update and Master Plan.
Mayor Grant felt data should be provided Council prior to June 30,
final approval date for FY 1986-87 budget.
Mayor Pro Tem Matteson withdrew his Second, pending further
information from Mr Kicak's office, therefore, Motion died for lack
of Second
Page 2 -
(5/29/86)
Mayor Pro Tem Matteson requested cost estimates, as previously
requested, be provided to each Councilmember prior to the next
Council meeting.
In accordance with Council's above request, Planning Director Kicak
defined the following items which would be prepared with individual
cost estimates (1) Amendment to the General Plan, (2) Appropriate
zone changes relative to amendment thereto, (3) Master Plan for the
commercial area or variations thereof. Noted only unknown factor
as the Master Plan for Michigan, Barton Road, and freeway area which
would be contingent on outcome of June 21, 1986 Joint Study Session.
Park Projects - 13-445
Architectural Services/Concession Stand - 13-445-603 - Community
Services Director Anstine reviewed and c ari ie ine Item
recommendation 5.
Refurbish Tennis Courts (Azure Hills) - 13-445-604
Mayor Pro Tem Matteson questioned legalities of utilizing City funds
for the improvement of private property, however, expressed support of
project if legal requirements are met. Community Services Director
Anstine assured the Joint Powers Agreement between the City and the
Church, relative to the refurbishment of the Azure Hills Seventh Day
Adventist Church's tennis courts, would be reviewed by the City
Attorney prior to consummation. Responding to Councilman Evans
relative to use, Mr. Anstine related public utilization would be
unlimited with the exception of sundown Friday through Saturday.
Councilman Evans did not support appropriation with restricted use as
stated above.
Councilman Evans questioned status on proposal for SCE parksite,
feeling the $10,000 allocation for refurbishing the tennis courts
could be better utilized for park project, with Councilwoman
Pfennighausen concurring. Mr. Anstine advised Sue Noreen, SCE
representative, is currently researching project and a written status
report is forthcoming
Although noting Azure Hills' staff as extremely community oriented,
Councilwoman Pfennighausen voiced concern relative to potential future
legal problems, if the Seventh Seventh Day Adventist church leadership
changed hands, with regard to restricted public use of tennis courts,
citing potential insurance problems, felt item should be explored
through our park facilities, if tennis courts are desired.
Mayor Pro Tem Matteson requested opinion on entire matter be provided
by City Attorney.
Page 3 -
(5/29/86)
Park Equipment 13-445-702
Community Services Director Anstine outlined above Line Item includes
installation of concrete slabs and acquisition of picnic tables and
barbecues for Terrace Hills Community Park and expansion of
facilities at Terrace View Elementary School. Councilman Evans
expressed concern relative to projects carrying over from last year
and not reaching completion, suggested, with Councilwoman
Pfennighausen in agreement, possibility of hiring additional personnel
to assist Comunity Services Department, if needed. City Manager
Armstead related subject would be explored and brought back to
Council. Councilwoman Pfennighausen requested, with Mayor Pro Tem
Matteson in concurrence, report be submitted within 30 days. Mayor
Grant felt it the City Manager's responsibility to approach Council
relative to supplementing staff. Mayor Pro Tem Matteson noted that
increasing personnel would not necessarily solve problem, and
suggested possibility of reorganizing and prioritizing projects as an
alternate solution.
Councilwoman Pfennighausen, with Mayor Grant concurring, voiced
concern regards ng 1 ack of pl ans for some type of publ is restroom
facilities to accommodate proposed Terrace View Elementary School
park. Mr. Anstine advised City's Ordinance prohibits utilizing
outhouses. Councilwoman Pfennighausen, although not desiring to
preclude approval of appropriation, requested funds not be expended
until above concerns have been addressed.
Street and Signal Lighting 16-510
Utilities 16-510-238
Finance Director Schwab related Line Item 238 reflects utility payment
for street lights and signals. Community Services Director Anstine
clarified recommended appropriation does not provide for installation
of street lights.
Councilwoman Pfennighausen observed need to include installation of
additional street lights as a project for future accomplishment.
Requested issue be placed on Agenda for further discussion early next
year. City Clerk Dughman advised Council of prior direction to place
issue as an advisory measure on the upcoming ballot in November,
noting Resolutions pertaining thereto will be included on June 12th
Agenda. Councilman Evans, with Mayor Pro Tem Matteson in concurrence,
reiterated Council 's previous intent for placing item on the ballot
was to determine community reaction relative to the formation of an
assessment district to pay for additional street light installation.
Recessed at 7 14 p.m., reconvened at 7 32 p.m., with all members
present.
Page 4 -
(5/29/86)
� � 1
Road Maintenance 16-900
Contractual Services 16-900-255 - Finance Director Schwab noted
adjustment of this Line Item to $60,000 is due to an estimated $59,000
expenditure not expended in FY 1985-86, previously allocated under SB
300 for road maintenance, advised, due to current legislation, funds
can be carried over and utilized in FY 1986-87. (Grand Total adjusted
to $69,800)
Relative to future road maintenance projects, Councilwoman
Pfennighausen felt the Pico/Michigan area should receive high priority
due to constant stream of water running at intersection.
Weed Control 16-901
Community Services Director Anstine related appropriation reflects
cost for services contracted from San Bernardino County.
Traffic Signal Maintenance 16-909
Community Services Director Anstine outlined commentary.
School Crossing Guard 17-910
Community Services Director Anstine reviewed commentary explanation.
Street Sweeping 18-908
Community Services Anstine outlined commentary of Line Items.
Wastewater Disposal (Colton) 21-570
Service Charge 21-570-802 - Finance Director Schwab noted Line Item
reflects the ity s wastewater system service charge paid to the City
of Colton for sewer treatment.
Wastewater Disposal (Grand Terrace) 21-572
Disability Insurance 21-572-143 - Finance Director Schwab outlined
commentary, noted deletion o ine Item 143 (see CC-86-105).
Clean Community System 10-810
Finance Director Schwab advised, due anticipated resignations by two
members this month, Mr. Rinderhagen will be the only remaining Clean
Community System member, noted Mr. Rinderhagen will be contacted
regarding necessity for an organizational member to appear before
Council prior to any disbursement of funds. Related Committee's
current account balance of approximately $958.00.
Page 5 -
(5/29/86)
Councilman Petta observed expenses for a one -member group should be
quite minimal, therefore, supported organization utilize balance of
existing account and deletion of $1,150 appropriation. Councilwoman
Pfennighausen opposed removing budget item, provided no fund
disbursements are authorized prior to submission of input and
justification by representative. Noted Mr. Rinderhagen's
recommendation, if appropriation cuts are considered, to delete a
portion of Line Item 220, Special Departmental Expense, regarding
compensation for officers (travel and business expenses) due to lack
of necessity. Noting Committee's significant value to community,
Mayor Pro Tem Matteson, in concurrence with Councilwoman
Pfennighausen, supported appropriation as recommended, with Council
maintaining ultimate disbursement authority.
Mayor Grant felt Clean Community Systems should outline future goals,
planned activities, and desired number of members.
Motion by Councilman Petta, Second by Mayor Grant, to delete entire
Clean Community )System appropriation of $1,150.
Councilman Petta related importance for independent organizations,
such as Clean Community Systems, to provide City with accounting of
public appropriated funds as expended, emphasizing City's
responsibility to require such accountability.
Councilman Petta's Motion failed, 1-4, with Mayor Grant, Mayor Pro Tem
Matteson, Councilmembers Evans and Pfennighausen voting NOE.
Motion by Councilman Petta, Second by Mayor Grant, that whenever
Council appropriates public funds, those funds would not be in the
form of a grant, and City would require accountability of all
expenditures made from such appropriations.
Mayor Pro Tem Matteson, with Mayor Grant concurring, felt Motion too
restrictive inasmuch as the City may, in the future, wish to
appropriate funds in the form of a grant. In response, Councilman
Petta advised if such a situation arises, it can be evaluated on an
individual basis and dealt with accordingly.
In view that Motion seemingly sets a broad policy and appears to be
all inclusive of the Chamber of Commerce Grant, Grand Terrace Library
Grant, and Clean Community System Grant, Councilman Evans questioned
whether Councilman Petta was inferring in his Motion that
aforementioned organizations would not spend funds in a responsible
manner. Councilman Petta responded his Motion was merely to set a
general policy whereby the City would require accountability for all
public appropriated funds to insure their being utilized as intended.
Finance Director Schwab assured that sufficient accountability is
currently being provided by both the Chamber of Commerce and Grand
Terrace Library relative to the disbursement of grant funds, however,
in relation to the Clean Community System Grant, felt the best
accountability would be provided for if appropriation disbursements
Page 6 -
(5/29/86)
t
were made directly through the City. Requested Council discuss his
recommendation for fund disbursements with Mr. Rinderhagen, in
conjunction with consideration of continuation of program, to
ascertain if proposed system would create any hardships to the
organization. In summary, Mr. Schwab saw no necessity to set a broad
policy relative to disbursements of public funds due to City's
existing system for proper accountability of such appropriations.
In light of above remarks, Councilman Petta withdrew his Motion, with
its Second (Mayor Grant) in concurrence.
Relative to the Clean Community System Grant, Councilman Evans
suggested disbursing the funds on a quarterly basis, as is currently
done with the Chamber of Commerce Grant. In response, Finance
Director Schwab reiterated insurance of proper accountability in this
particular instance would be best achieved by City disbursement of
funds.
Councilwoman Pfennighausen suggested continuing item until Clean
Community System representative provides direction.
CC-86-125 Motion by Mayor Pro Tem Matteson, Second by Mayor Grant, to keep
budget item alive and, if appropriation is applied for and approved,
disbursement of funds be made directly through the Finance Department
for proper accountability, carried, 4-1, with Councilman Evans voting
NOE.
Architectural Barrier Removal 11-902
City Engineer Kicak related item is
and replacement of trees and repair
recommended appropriation sufficient
within the City.
Traffic Control Upgrade 18-911
an annual commitment for removal
of sidewalks, felt the $10,000
to cover existing problem areas
Widen Roadway/Left Turn Pocket Mt. Vernon and Grand Terrace Rd/Canal
- - - Finance Director Schwab noted above Eine Item should be
e iminate due to it being a duplicate of Canal/Mt. Vernon Widening,
16-914.
Traffic Signal Relocate/Barton and Michigan 18-911-705 - Responding to
Mayor Pro Tem Matteson relative to the previousTy approved widening of
Barton Road and Michigan project, City Engineer Kicak advised the Arco
Station was unable to secure the deed of trust necessary to secure the
right-of-way, therefore, project was completely dropped last year,
however, noted Arco is currently in the process of attempting to
obtain the deed. Related the recommended $60,600 appropriation
reflects the total projected cost for completion of above Line Item
and includes the previous 1985-86 appropriation of $37,000 (City's
projected portion of cost). Mr. Kicak assured Council would be kept
abreast of any updated information relative to Arco securing
right-of-way and their possible participation with project.
Page 7 -
(5/29/86)
Slurry Seal 18-912
Finance Director Schwab outlined commentary explanation to slurry seal
Kingston, Minona, Eton, Preston, Palm, and Mt. Vernon for the purpose
of prolonging their useful life.
Councilman Petta voiced concern with above item, noting shortly after
the City previously slurry sealed several streets, cracks reappeared,
indicating ineffectiveness of process City Engineer Kicak advised
cracks in the streets should be repaired prior to slurry sealing,
Community Services Director Anstine assured necessary precautions
would be taken to al 1 ev i ate past problems.
Councilwoman Pfennighausen left Chambers at 9 12 p.m.
In response to Councilman Evans regarding additional streets needing
to be slurry sealed, Mr. Anstine approximated 20 others would
necessitate future patching, however, recommendations reflect the most
critical areas. Councilman Evans felt, if additional funds are
available and not being saved for a particular project, appropriations
should be made to accomplish the rest of the streets in need of
repair. Finance Director Schwab estimated balance in TDA account,
including FY 1986-87 appropriations, at approximately $150,000, noted
other streets nearing the critical point could be added and
appropriated for accordingly, however, recommended not depleting
entire fund balance, noting the Barton Road Reconstruction project
required four year fund accrual. Mayor Pro Tem Matteson felt funds
should not be expended soley due to availablity, noted recommendations
by staff reflect critical areas and other appropriations can be made
when the need arises. Planning Director Kicak noted that, if it is
necessary to purchase right-of-way for the widening of Barton Road,
the logical place to appropriate funding would be from the TDA
account. Councilman Petta foresaw no problem with following staff's
initial recommendation.
Barton Road Overlay - I-215 to Southern Pacific Railroad 18-913
Community Services Director Anstine outlined commentary. Responding
to Councilman Evans relative to reason additional major improvements
are not being considered for above area, Mr. Anstine related proposal
reflects critical need to overlay deteriorated portion of Barton
Road and did not see any reason, with Planning Director Kicak
concurring, to widen the road in question, therefore, felt overlay
would accomplish the necessary major improvements for that particular
area
Canal/Mt Vernon Widening 16-914
Planning Director Kicak related explanation of commentary
Councilwoman Pfennighausen returned at 9 18 p m.
Page 8 -
(5/29/86)
Slurry Seal 18-912
Finance Director Schwab outlined commentary explanation to slurry seal
Kingston, Minona, Eton, Preston, Palm, and Mt. Vernon for the purpose
of prolonging their useful life.
Councilman Petta voiced concern with above item, noting shortly after
the City previously slurry sealed several streets, cracks reappeared,
indicating ineffectiveness of process. City Engineer Kicak advised
cracks in the streets should be repaired prior to slurry sealing,
Community Services Director Anstine assured necessary precautions
would be taken to al 1 ev i ate past problems.
Councilwoman Pfennighausen left Chambers at 9 12 p.m.
In response to Councilman Evans regarding additional streets needing
to be slurry sealed, Mr. Anstine approximated 20 others would
necessitate future patching, however, recommendations reflect the most
critical areas Councilman Evans felt, if additional funds are
avai abl a and not being saved for a particular project, appropriations
should be made to accomplish the rest of the streets in need of
repair. Finance Director Schwab estimated balance in TDA account,
including FY 1986-87 appropriations, at approximately $150,000, noted
other streets nearing the critical point could be added and
appropriated for accordingly, however, recommended not depleting
entire fund balance, noting the Barton Road Reconstruction project
required four year fund accrual. Mayor Pro Tem Matteson felt funds
should not be expended sol ey due to avail abl i ty, noted recommendations
by staff reflect critical areas and other appropriations can be made
when the need arises. Planning Director Kicak noted that, if it is
necessary to purchase right-of-way for the widening of Barton Road,
the logical place to appropriate funding would be from the TDA
account. Councilman Petta foresaw no problem with following staff's
initial recommendation.
Barton Road Overlay - I-215 to Southern Pacific Railroad 18-913
Community Services Director Anstine outlined commentary. Responding
to Councilman Evans relative to reason additional major improvements
are not being considered for above area, Mr. Anstine related proposal
reflects critical need to overlay deteriorated portion of Barton
Road and did not see any reason, with Planning Director Kicak
concurring, to widen the road in question, therefore, felt overlay
would accomplish the necessary major improvements for that particular
area.
Canal/Mt. Vernon Widening 16-914
Planning Director Kicak related explanation of commentary.
Councilwoman Pfennighausen returned at 9 18 p.m
Page 8 -
(5/29/86)
CC-86-126
Page 9 -
(5/29/86)
Rehabilitation - Community Center 10-915
Finance Director Schwab related above item reflects previously
approved CDBG projects for Senior Citizen/Community Center carpeting
and outside sign.
Widen Barton Road/Canal/Michigan 16-920
Finance Director Schwab outlined commentary, noted appropriation
excludes right-of-way acquisitions, estimated in excess of $200,000.
Advised staff will attempt to negotiate with property owners to trade
rights -of -way in exchange for public improvements including widening
road and relocation of utility poles, however, if negotiations prove
unsuccessful, other alternatives would have to be explored.
Councilman Evans, with Councilwoman Pfennighausen in concurrence, felt
consideration should be given to relocating utilities underground,
suggested SCE be contacted relative thereto City Engineer Kicak
related an estimate would be provided, but noted exhorbitant cost
involved. Councilwoman Pfennighausen suggested possibility of City
borrowing on future SCE allocations to fund undergrounding of
util i ties.
Mr. Kicak distributed copies of petition containing 52 signatures
requesting installation of sidewalks on Barton Road. Regarding
widening of Barton Road, recommended preparation of legal
descriptions, grant deeds, and sketches for each individual parcel
involved along with a letter advising property owners of the following
offer "As consideration for the dedication of 17 feet, the City
would install curb, gutter, sidewalk, driveway approaches, and have
the utility poles relocated along the frontage of their property at no
cost." Additionally, if desired, prior to receipt of aforementioned
grant deeds, preliminary engineering can be initiated. Councilman
Evans supported proceeding with engineering for project, with
Councilman Petta concurring Although in agreement with necessity to
explore financial aspects of underground utilities, Mayor Pro Tem
Matteson agreed staff should proceed with project.
Motion by Mayor Pro Tem Matteson, Second by Councilwoman
Pfennighausen, to adjourn, carried, ALL AYES.
Adjourned at 9 41 p m. The next regular meeting will be held June 12,
1986, at-5 30 p m
APPROVED Respectfully submitted,
Mayo r
t ( c— <�/GU�ic
City Clerk
E
DATE - June 2, 1986
ETA
C R A ITEM ( ) COUNCIL ITEM (X)
',eu �T spa
MEETING DATE JUNE 12, 1986
AGENDA ITEM NO 3 15
SUBJECT RENEWAL OF THE RECREATIONAL SERVICES CONTRACT WITH PEOPLE HELPERS,
INC.
FUNDING REQUIRED X
NO FUNDING REQUIRED
CONTRACTING PHILOSOPHY
The underlying principle of good contract administration within the
Community Services Department, is that equal treatment must be provided
to all prospective sources of services that the City needs to obtain.
Axiomatic to the first principle, is the requirement for maximum open
and free competition. Competition is sought for every departmental
contract, regardless of the dollar value of the service to be obtained.
However, this statement is not to infer that competition is obtained for
each and every procurement. There are simply some situations where no
competition exists, or where it is not prudent to obtain it. When this
situation occurrs, staff will make every effort to justify this action
to Council.
SERVICE - RECREATIONAL CONTRACT SERVICES
CONTRACTOR - PEOPLE HELPERS INC.
Effective July 1, 1986, the existing contract between the City of Grand
Terrace and People Helpers Inc., expires. Based on the fact that People
Helpers has done an outstanding job for the City, by providing quality
recreation programs, staff is recommending renewal of this contract.
Staff as well as the Parks & Recreation Committee feel that renewal of
this contract is paramount to maintaining quality and effective programs
for the residents of Grand Terrace. Competitive bidding is not prudent
within this contract. No other vendors are available to even consider
bidding on this contract. In addition, People Helpers has spent count-
less hours establishing a positive rapport with the residents of Grand
Terrace and the affected agencies of other communities and service
organizations. Funding for this activity was approved by City Council
during the budget session in the amount of $46,470 00.
Staff Recommends that the City Council:
APPROVE RENEWING THE CONTRACT WITH PEOPLE HELPERS, INC., FOR FISCAL YEAR
86/87 IN THE AMOUNT OF $46,470,00, THIS AMOUNT REPRESENTS A 5% INCREASE
OVER THE PREVIOUS FISCAL YEAR.
R LA
COUNCIL APPROVAL
AGREEMENT WITH RESPECT TO RECREATION (GTC-86-09)
SERVICES FOR THE CITY OF GRAND TERRACE
The effective date of this Contract Agreement shall be the date of
of July 1, 1986. This Agreement is made and entered into between the CITY OF
GRAND TERRACE, a municipal corporation (hereinafter referred to as "City"), and
PEOPLE HELPERS, INC., a California corporation (hereinafter referred to as
"Contractor"), concerning the provision of recreation services on the terms and
conditions specified herein.
A. RECITALS
(1) Contractor is a private corporation organized to provide
recreation programs both of a year-round and seasonal nature.
(ii) City owns, operates, and maintains certain public parks and
related facil sties.
(i i i) City desires to provide quality recreation programs and
coordination for individuals and organizations utilizing City's parks and public
facil i ties
(iv) Contractor is willing and able to provide such services on the
terms and conditions specified herein.
(v) City desires to provide employment to qualified citizens of
Grand Terrace inasmuch as is possible.
fol 1 ows
B AGREEMENT
NOW, THEREFORE, it is agreed by and between City and Contractor as
1 Contractor shall provide all required personnel , services, supplies,
equipment, and materials to provide recreation programming in accordance with the
provisions of Exhibit "A" attached hereto and incorporated herein by this
reference. In addition, Contractor shall operate, on behalf of City, those
facilites set forth in Exhibit "A", including use coordination, collection of
fees, and supervision, all in accordance with City's standards, practices,
procedures, and fee schedules applicable thereto. The City Manager has the
ability to amend Exhibit "A" as recommended by the City Council and agreed to by
Contractor.
2. City shall not be liable for payment of salaries, wages, or other
compensation to any of the Contractor's personnel performing the services
specified hereunder, whether of a direct or indirect nature. Further in that
regard, it is understood that, for such purposes, all of such Contractor's
personnel performing either direct and indirect services to City hereunder shall
be deemed agents of Contractor while acting for or on behalf of City pursuant to
this Agreement.
3. Contractor shall maintain Worker's Compensation insurance covering
all its employees for acts pursuant to this Agreement.
4. Contractor agrees to hire qualified residents of Grand Terrace
inasmuch as is possible and to advertise or otherwise notice any vacancies within
the City of Grand Terrace. Contractor agrees to make a reasonable and diligent
effort to hire Grand Terrace residents throughout the term of this Agreement.
Contractor shall report to City regarding such efforts and the results thereof.
S. Contractor agrees that City may at any time, in writing, request the
change of any employee and that such request will be given due consideration by
the Contractor.
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•
0
6. Notwithstanding paragraphs 2 and 3, above, Contractor agrees to hold
City, its elected officials, officers, agents, and employees free and harmless
from any and all claims, actions, and judgments which might be obtained against
any of the above for the claimed actions or inactions of any of- the personnel
furnished under this Agreement in or for the benefit of City, whether performing
direct or indirect services, including indemnification of any attorney's fees and
court costs which might be involved of the defense of any such action. This
indemnification shall extend beyond the term of this Agreement, including any
extension or extensions thereof, as to any claims, actions, or judgments arising
from the conduct or inaction of any such personnel during the terms of this
Agreement, or any extension or extensions thereof.
7. Throughout the term of this Agreement, at Contractor's sole cost and
expense, Contractor shall keep or cause to be kept in full force and effect, for
the mutual benefit of City and Contractor, comprehensive, broad form, general
public liability insurance against claims and liability insurance for personal
injury, death, or property damage arising out of the actions or inactions of
Contractor or its employees, officers, agents, or invitees arising from use,
occupancy, or disuse of any City facilities provided hereunder, providing
protection of at least One Million Dollars ($1,000,000.00) for bodily injury or
death to any one person or for any one accident or occurrence and at least One
Million Dollars ($1,000,000 00) for property damage.
All insurance required by express provision of this Agreement shall be
carried only in responsible insurance companies licensed to do business in the
State of California or under an authorized self-insurance program operated by
Contractor All such policies shall contain language, to the extent obtainable,
to the effect that (1) the insurer waives the right of subrogation against City
- 3 -
and City's agents and representatives, (2) the policies are primary and
noncontributing with any insurance that may be carried by City, and (3) they
cannot be cancelled or materially changed except after thirty (30) days' notice
by the insurer to City. Contractor shall furnish City with copi-es of all such
policies promptly upon receipt of them, or certificate evidencing the insurance.
Prior to the commencement of this Agreement, Contractor shall furnish City with
binders representing all insurance required by this Agreement. Contractor may
effect for its own account insurance not required under this Agreement. All such
policies shall also include One Million Dollars ($1,000,000.00) coverage for
injury or death to any one person or for any one accident or occurrence or for
property damage with respect to any vehicles owned, leased, operated, or
otherwise utilized by Contractor.
8. All officers, employees, and agents of Contractor handling or having
access to any funds or authorized to execute or countersign any instruments
evidencing any such funds shall be covered by a blanket fidelity bond in the sum
of Ten Thousand Dollars ($10,000.00).
9. Contractor agrees to procure, and to cause City and its officers,
agents, and employees to be named as additional insureds thereon, a products
liability policy in an amount not less than One Million Dollars ($1,000,000.00).
Such policy shall be subject to all of the provisions of paragraph 7, above.
10. City agrees that it will indemnify and hold Contractor and its
officers, agents, and employees free and harmless from all claims for damage to
persons or property by reason of City's sole negligence or the sole negligence of
City's employees, agents, or officers in connection with the maintenance of any
facilities utilized by contractor under the provisions of this Agreement, based
upon City approval
- 4 -
11. Contractor shall have the exclusive right to cause refreshments
and/or food items to be sold by vending machines at any public recreation
facility owned and/or operated by City and any profits derived from such sale at
any and all such facilities shall be divided equally between City and
Contractor. City shall have the right to grant permission to other organizations
to sell refreshments or to operate snack bars in conjunction with their own
recreational activities
12. Contractor agrees to provide management and/or other personnel as
necessary to serve as staff for City commissions and committees responsible for
recreation programming as directed by City. Staffing for such commissions and/or
committees shall include, but not be limited to, the preparation of agendas for
meetings of any such committee or commission, followup with respect to any action
directed by such commission or committee, and the preparation and presentation of
written and/or oral reports to citizen committees, commissions, public groups,
the City Council, and City Staff as deemed necessary by the City Manager.
13. City agrees to provide to Contractor office space for use by
Contractor as office and work space.
14. City agrees to provide capital improvements and maintenance for any
and all public facilities to be utilized by Contractor under the terms and
conditions of this Agreement. Such capital improvements and maintenance shall be
in accordance with City's standards procedures for such capital improvements and
maintenance.
15. City agrees to provide City stationery to be utilized by Contractor
in Contractor's representation of City. Contractor understands and agrees that
any such stationery shall be utilized only in connection with specific recreation
programs on behalf of City.
- 5 -
16. City agrees to provide such duplicating services, preparation, and
dissemination of program brochures, postage for dissemination of such program
brochures, and other printed information, materials, correspondence, and agendas
as, in the opinion of the City Manager, any such items are deemed necessary and
appropriate for the presentation of any recreational programming hereunder.
17. Contractor shall, in cooperation with City, obtain any and all
governmental permits, approvals, or concurrences required for the use of any
facility or park as set forth herein.
18. Contractor agrees that Contractor's use of any buildings, office
space, or other park and recreation facilities granted to Contractor hereunder
are subject to City's right to cause Contractor to vacate the premises in order
to effect maintenance, repairs, demolition, construction, reconstruction, or
remodeling as desired by City. In the event that Contractor is required to
vacate any such building or other public facility under the terms and provisions
of this paragraph, then, and in that event, Contractor shall be relieved of any
requirements to provide programs in the specific facility caused to be vacated.
City agrees to provide to Contractor a minimum of two weeks notice in the event
of any such work to be performed in any such building or facility, provided,
however, that such notice shall not be required in the event that City determines
that the evacuation of any such facility or building is required by reason of any
emergency. The determination of emergency shall be in the sole discretion of the
City Manager.
19. City agrees to provide Contractor full access to all parks and public
facilities owned and/or operated by City for the provision of recreational
services and programs thereon. City reserves the right to terminate the
provision of any recreation program at any specific park or public facility.
- 6 -
0
•
20. The parties understand and agree that certain of the recreation
programs to be presented by Contractor shall be provided by subcontract with
instructors retained by Contractor and such programs shall be supported by
participant fees. Fees for such programs shall include all cost including, but
not limited to, the following Costs of instructors, supplies; books,
preparation of facilities, and equipment rental, royalty fees, or other charges
for instructors' supervision related directly to any such program or class.
Contractor shall provide any programs or classes which are not self-supporting at
the Contractor's sole expense. However, Contractor shall not be required by any
provision of this contract to maintain programs or classes which in Contractor's
best judgment are not or would not be self-supporting, unless City agrees to
reimburse Contractor. Any profits generated hereunder shall be divided equally
between City and Contractor, subject to Paragraph 20(a).
(a) Fees from facility rentals, excursions, day -camps, sport leagues,
and tournaments, and all other self-supporting programs shall be
equally divided between City and Contractor after deducting
expenses therefrom.
21. Contractor understands and agrees that it shall keep full and
complete books, records, and accounts of all financial transactions with respect
to this Agreement. Such books, records, and accounts shall be maintained in
accordance with accepted accounting principles and shall be maintained in such
fashion so as to provide a detailed financial analysis for each program,
participant, and facility. All such books, records, and accounts shall be
maintained for a minimum of three (3) years from and after the end of the fiscal
year in which any such books, records, and accounts are created Contractor
understands and agrees that City, by and through its designated representatives,
may inspect any such books, records, and accounts during Contractor's normal
business hours at Contractor's offices
22. Contractor understands and agrees that City, in its sole discretion,
may cause an audit of any books, records and/or accounts maintained or prepared
by Contractor under and pursuant to this Agreement. If any such audit indicates
that Contractor has overcharged City by more than two percent then and in
that event Contractor shall immediately pay to City the cost of any such audit in
addition to reimbursement of any overcharges. If any such audit discloses an
inaccuracy of less than two percent (240'), then and in that event City shall pay
the cost of any such audit, and any sums due to the other party shall be
immediately payable.
23. Contractor shall provide, on a monthly basis, a written progress
report detailing activities and programs for the preceeding month and progress to
date by Contractor with respect to the implementation of programs under this
Agreement. Any such report to be provided hereunder shall be provided to the
City Manager not later than the fifteenth day of the month next succeeding the
month for which the report is prepared.
24. Contractor agrees to have all assigned staff in appropriate uniforms,
with a City approved design logo, working at any recreation fcility under the
terms of this Agreement. Professional and clerical staff employed by Contractor
shall observe appropriate dress and grooming standards. City shall provide or
reimburse Contractor for costs of required uniforms. All peronnel shall promptly
and immediately identify themselves by their names should they be asked by any
member of the public. Contractor understands and agrees that City may require
Contractor to provide personal identification badges or name tags for any such
employee.
25. Contractor agrees to assist City, in the event City undertakes a
community needs assessment with respect to recreation programming and to assist
in the preparation of grants or other studies to be funded by other public,
private, or governmental entities. City agrees to reimburse Contractor all
expenses plus 100' of expenses for services rendered.
26. Contractor's office hours at any facility provided hereunder shall be
in accordance with the directions of the City Manager. -
27. Contractor may not assign this Agreement in whole or in part without
the written consent of City, and any such attempted assignment shall be invalid.
28. No alteration or variation from the terms of this Agreement or any
exhibit hereto shall be valid or binding unless and until made in writing and
executed by all parties.
29. This Agreement may be terminated, without cause, by either party upon
sixty (60) days written notice to the other party.
30. Waiver by City of any default or breach of any covenant or condition
of this Agreement shall not be construed as a waiver of any other default or
breach hereunder. Any notice required to be given hereunder this Agreement
and/or payments to be made shall be made as follows -
To Contractor: People Helpers, Incorporated
Attention: William Aulenbach
14371 Morton Street
Tustin, CA 92680
To City- City of Grand Terrace
Attention City Manager
22795 Barton Road
Grand Terrace, CA 92324
31. This Agreement shall be binding upon and inure to the benefit of any
successor in interest to either party hereto.
32. In the event that any action or proceeding is brought by either party
to enforce any term or provision of this Agreement, the prevailing party shall
recover its reasonable attorney's fees and costs incurred with respect thereto.
33. Contractor shall bill City twice per month, and invoices shall
contain detailed financial back-up information showing how the costs billed by
Contractor were derived. City agrees that Contractor may charge an overhead
amount up to 20% of all costs. The 20% overhead charge is for direct and
indirect overhead costs including, but not limited to, business expenses,
incurrence, 1 egal , accounting, licenses, and profit. In no event shall the sums
billed by contractor during the term of this Agreement exceed the total sum of
$46,470.00 for the first 12 months.
34. The duration of this contract shall be 12 months from date of
execution by the City. The Contractor shall have the option of renewing this
Agreement for an additional two-year term with the total sum costs mutually
agreed upon between City and Contractor.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the
dates written opposite their respective signatures.
"OWNER"
CITY OF GRAND TERRACE
ATTEST A Municipal Corporation
City Clerk
Approved as to form
ity Attorney
By
Mayor
Date
"CONTRACTOR"
PEOPLE HELPERS, INCORPORATED
By
it e
- 10 -
r+{/GTTfl IT MAII
City of Grand Terrace Page 1
Contact - Rec--eat :cn Services (GTC 86-09 )
People Helpers, Inc. as contracted to operate the city of Grand Terrace's
Recreation Prcgi�..0 Services, is prepared to provide the following:
1. Staffing for.
- 8:00 to 5.00 office hours with a one hour lunch during sunrer r u^g
- Ore full time professional staff member (40 hours per week) .
- Youth and adult sports programs;
- Aquatic programs (if a swinning pool is made available);
- Special events (Christ*nas, Halloween, Easter, Cc[muv.ty Picnics);
- Recreation classes;
- Stnnrier and vacation program;
- Exairsions;
- Cultural Arts;
- Teen activities;
- Extern School -Day Child Care Programs;
The City would have ultimate control over the staff. Any People
Helpers, Inc. employee whan the city feels does not meet their stan-
dards would be relieved of all responsibilities. All employees
would be in a uniform highlighting the City of Grand Terrace.
2. A million dollars worth of liability and accident insurance coverage.
3. Constant input fran the Canpany's skilled professionals on the maxi-
mum utilization of recreational facilities and programs.
4. Ia aison with the City Council appointed Part and Recreation Caanittee .
5. Expanded programs by increasing activities in sports, swimming,
recreation classes, etc. . .
6. Ccordi.^.anon and total cooperation with public and private agencies
(suc.i as neighboring recreation departments, school districts, County
programs, private recreation, businesses, etc ) to provide a full
array of unduplicated services to the residents of Grand Terrace.
7 pack-= services
- 3cekkeepi.^,g services,
City of Grard Terrace Page 2
E:tizibit �
- Acccuntinq acceptable to the City' s standards and open at all
tunes to inspection / audi tirg by the City;
- Collect -on of all fees and the�Y d,stribution. Staff handling
monies would be corded.
8. Mar ceting and publicizing of recreation programs infon=g residents
of recreation and leisure time activities.
9. Incentives to People Helpers staff to encourage higher registration
and increased participation of residents in leisure time acticities.
in turn, the City of Grand Terrace will provide the following:
1. Access to all City owned / leased recreation facilit+es .
2. Maintenance (3anitorial, parks, landscape, etc.)of all recreation
faci I -I ties .
3. Obtain written contracts with the school district and / or other
public agencies for the leasing of facilities to be used for programs.
4. Pay all lease fees and utilities (gas, water, electrical, and telephone).
5. Provide non -expendable recreation eguapnent; office space and basic office
ecui=ment (desks, cha_trs, lamps, Llle cabinets, typewriters, etc.).
6. Implementation of all new capital proDects.
7. Allcw People Helpers assigned staff to print, at no cost, recreation
materials related to the Grand Terrace Recreation Services' programs.
8. Recreation related postage.
At all t-*rjes the City of Grand Terrace :gill ce in control of the recreation
programs, have firo1 approval of t^e staf=; t'^e 'kinds of programs being offered, and
in the fee st_Lctures THIS WILL BE T` E Rv-="%TT_CN PRCGRAM OF THE CITY OF GR?lam
TRACE, not of People Helpers, L^c Cur c=rmary will merely be the conduit for
the providarg of trese services
i
:ETA
DATE June 3, 1986
Irr0 s'A
C R A ITEM ( ) COUNCIL ITEM (X ) MEETING DATE JUNE 12, 1986
AGENDA ITEM NO F
SUBJECT NOITCE INVITING RTTI,S FOR THE ANNUAL STREET SWEEPING
MAINTENANCE CONTRACT
FUNDING REQUIRED x
NO FUNDING REQUIRED
EFFECTIVE JULY 1, 1986, THE EXISTING CONTRACT BETWEEN THE CITY OF GRAND
TERRACE, AND HOUSTON SWEEPING, EXPIRES. THE CURRENT CONTRACT IS IN THE
AMOUNT OF $54.08 PER HOUR. STAFF HAS BEEN SATISFIED WITH THE PERFORMANCE
OF HOUSTON SWEEPING PERSONNEL, AND EQUIPMENT PERFORMANCE, BUT BASED UPON
THE FACT THAT STAFF HAS RECEIVED REQUESTS FROM OTHER VENDORS TO SUBMIT
BIDS, STAFF FEELS COMPELLED TO REQUEST CITY COUNCIL AUTHORIZATION TO
OBTAIN FORMAL BIDS FOR THIS PROJECT.
STAFF RECOMMENDS THAT THE CITY COUNCIL:
AUTHORIZE THE CITY STAFF TO ADVERTISE AND OBTAIN BIDS FOR THE ANNUAL
STREET SWEEP I iNG MAINTENANCE CONTRACT.
RLA
• DATE JUNE 3, 198E
T A T
C R A ITEM ( ) COUNCIL ITEM (X) MEETING DATE J UNE 12, 1986
AGENDA ITEM NO
SUBJECT ANNUAL LANDSCAPE INIAINTENANCE CONTRACT
FUNDING REQUIRED X
NO FUNDING REQUIRED
EFFECTIVE JULY 1, 1986, THE EXISTING CONTRACT BETWEEN THE CITY OF GRAND
TERRACE, AND TERRACE LANDSCAPING, EXPIRES, THE CURRENT CONTRACT CALLS
FOR THE CONTRACTOR TO PROVIDE ANNUAL LANDSCAPE SERVICES AT THE CIVIC
CENTER; TERRACE HILLS COMMUNITY PARK; AND MEDIANS. THE CURRENT CONTRACT
IS IN THE AMOUNT OF $1,360.00 PER MONTH, STAFF HAS BEEN QUITE SATISFIED
WITH THE PERFORMANCE OF TERRACE LANDSCAPING SERVICES, BUT BASED UPON THE
FACT THAT STAFF HAS RECEIVED REQUESTS FROM OTHER VENDORS TO SUBMIT BIDS,
STAFF FEELS COMPELLED TO REQUEST CITY COUNCIL AUTHORIZATION TO OBTAIN
FORMAL BIDS FOR THIS PROJECT.
STAFF RECOMMENDS THAT THE CITY COUNCIL:
AUTHORIZE THE CITY STAFF TO ADVERTISE AND OBTAIN BIDS FOR THE ANNUAL
LANDSCAPE MAINTE`'JANCE CONTRACT.
RLA
DATE June 3, 198E
ETA i lwty
C R A ITEM ( ) COUNCIL ITEM (X) MEETING DATE JUNE 12, 1986
AGENDA ITEM NO 319
SUBJECT NOTICE INVITING BIDS FOR THE ANNUAL STREET MAINTENANCE CONTRACT
FUNDING REQUIRED X
NO FUNDING REQUIRED
Effective July 1, 1986, the existing contract between the City of Grand
Terrace and Harber Construction Company, expires. The current contract
is a T & M (Time & Materials) type of contract, so not set dollar amount
exists, other than the T & M prices quoted by the current vendor. Based
upon the fact that the City staff has received requests from other vendors
desiring to be provided the opportunity to bid this contract, staff feels
justified in requesting that the City Council authorize staff to obtain
formal bids for this project.
Staff Recommends that the City Council:
AUTHORIZE THE CITY STAFF TO ADVERTISE AND OBTAIN FORMAL BIDS FOR THE
ANNNUAL STREET AND STORK DRAIN MAINTENANCE CONTRACT,
RLA
DATE: June 4, 1986
12-8. 1052
_ Tj 6 T
C R A ITEM ( ) COUNCIL ITEM (x) MEETING DATE- June 12, 1986
AGENDA ITEM NO. Z
SUBJECT Final Parcel Map 9666
FUNDING REQUIRED
NO FUNDING REQUIRED xx
Attached, for your consideration, is a copy of the Final Parcel Map
9666. The property is located on the northerly side of Van Buren
westerly of Michigan
The purpose of the Parcel Map is to sell portion of said property to
Pacific Bell Telephone for a switching station.
All of the conditions of the map have been met and the necessary cash
deposits have been received
STAFF RECOMMENDS THAT THE CITY COUNCIL APPROVE FINAL PARCEL MAP 9666.
JK/lh
Attachments
It
0
.STAFF
0 DATE June 5, 198E
RE ORT zAk
C R A ITEM ( ) COUNCIL ITEM (X)
AGENDA ITEM NO Jr
MEETING DATE. June 12, 1986
SUBJECT APPROPRIATION FOR COMPREHENSIVE LIABILITY COVERAGE
FUNDING REQUIRED X
NO FUNDING REQUIRED
The City of Grand Terrace under agreement with the Southern
California Joint Powers Insurance Authority pools with fifty-
one other cities. The pool is self -insured for the first
$500,000 and buys excess insurance above the $500,000 to a
maximum of $10,000,000 per occurrence.
The city is required to make desposits to cover our share of
losses and our share of the stop loss insurance policy. We have
been invoiced for a deposit of $15,665. The current balance in
our insurance and bonds line item is $8,500 Stdff is requesting
an appropriation of $7,200 to increase the bonds and insurance
line item to $35,200.
The yearly cost breakdown by activity for the insurance account
will be as follows
Comprehensive Liability $20,000
Property Insurance 8,000
Employee Bonds 1,000
Worker's Compensation 6,200
This appropriation would reduce the 1985-86 year-end projected
fund balance for the general fund by $7,200 to $188,000.
STAFF RECOMMENDS
COUNCIL APPROPRIATE $7,200 TO INSURANCE AND SURETY BONDS FOR A
TOTAL APPROPRIATION OF $35,200 TO ACCOUNT 10-120-260
SAA TS bt
,rTA
C R A ITEM ( ) COUNCIL ITEM (XX)
AGENDA ITEM NO. 5� Clj
SUBJECT: Planning Commission Appointments
FUNDING IS REQUIRED
NO FUNDING IS REQUIRED XX
;T �50
Date 6/5/86
MEETING DATE: June 12, 1986
Presently there are only five Planning Commissioners, 1 eav i ng the Commission two
members short. Three Planning Commission terms expire June 14, 1986, one of which
is presently vacant due to the resignation of Vern Andress. There also exists one
unscheduled vacancy for a term to expire in 1988 due to John McDowell's resignation.
In addition to the legally required advertisement of these vacancies, there have
been news releases in the Chamber Newsletter, the Sun, and the Press Enterprise. As
of the date of this Staff Report, only one application (see attachment) has been
received in the City Clerk's Department.
The two Commissioners with terms expiring are Sanford Collins, who was appointed
11/15/79 and reappointed 6/15/82, and Gerald Cole, who was appointed 1/8/81 to fill
an unexpired term and reappointed 6/24/82 . Both have advised the City Clerk's
Department of their desire to be reappointed.
In the past, Council has interviewed new applicants prior to making selection.
Inasmuch as Council has only one applicant, who has previously been interviewed for
the Title 18 Ad Hoc Committee, an interview has not been scheduled.
Staff Recommends Council
(1) CONSIDER REAPPOINTING COMMISSIONERS COLLINS AND COLE FOR TERMS TO EXPIRE
6/14/90, (2) EXTEND PRESENT TERMS OF COMMISSIONERS COLLINS AND COLE TO A DATE TO
ALLOW SUFFICIENT TIME TO SEEK MORE APPLICANTS, THEREBY MAINTAINING FIVE MEMBERS,
(3) CONSIDER APPOINTNG DANIEL J. MC HUGH TO A TERM EXPIRING JUNE 14, 1990 (Filling
Vern Andress' Seat), (4) GIVE ALTERNATIVE DIRECTIONS TO STAFF
Enclosure
ID
CITY OF GRAND TERRACE
APPLICATION FOR CITIZEN SERVICE
COMPLETE AND SUBMIT TO CITY CLERK'S OFFICE
AS A MEMBER OF fL69nI►et1. �yH•ti�SS�
NAME ��✓t l ��L J .
ADDRESS 20 J�v'
HOME PHONE I-`b 3 - 3 BUSINESS PHONE zz, F5 6 - Z � J9 d
OCCUPATION. rPf-TT �►'t-.y `P�-f
EDUCATION: (List highest year completed and all degrees)
4—
Are there any workday evenings you could not meet? Yes ( ) No ( ) If so,
please list eU� we�� �ou�- cs�vls� Tao c lc.._ c� ac-ov�c�
Why are you interested in this pos ti on1. 1.jr!
c C.rt� - t�rc�'ut w, r ,ir, _ !�c���.�a.�- .4snc��•o 460 i it
What do you consider to be your major qualifications? i aw AkkfgrnL..
i�w J s2 in�.� 1. G+� D M� v. �i. - �•,• -41.� �l�► �St. c�
REFERENCES
1 �9-t�l� b�atw!s �n Os1K�c e 1Q,rvc�1 ,Cam. b 0b- I LKCo
Z
3
Please attach a written statement containing any additional inform4:LL¢ty�feel would
.� ,�
be useful to the City Council
N14, ;� 1986
CITY OF GRAND TERRACE
A
HISTORICAL & CULTURAL C,MMITTEE JL'11! 12 ,--38
Special Meeting April 29, 1986 r
A special meeting was held at the home of Chairman Viola Gratson
to discussthe upcoming Art Show to be held May 18th from 1 to 4 PM
in the Community Room. Those present were Barbara Bayus, Pauline
Grant, Irene Mason, Ann Petta, Viola and Hannah Laister. Betty
DuJWte was absent. _
The meeting was called to order at 7.15. Final plans were gone
over since we will have only one more meeting before the event.
T,ie meeting was adjourned at 7:45 PM.
Respectfull submitted,
Hannah Laister,
Secretary
RFC'FI�/Fn
log 1986
CITY OF GRAND TERRACE
Historical & Cultural.rimmittee
1 JUN 1 186
Minutes of May 5th, 196b Meeting CZ?5�
UNCII. AGENDA ITEM �
The meeting was called to order at 7 PM by Chairman Viola Grasson.
Present were Betty Duarte, Ann Petta, Irene Mason, Barbara Bayus,
Viola, Hannah and Pauline Grant.
The minuteAof the April 7th meeting were read. Motion to accept made
by Barbara, seconded by Irene, all in favor. Minutes of the special
meeting were read, motion to accept made by Barbara, seconded ny Betty,
all in favor. Treasurer's report: $573.03 at the end of April with
the posters for the Art Show still to be paid for. -
Old Business- Art Show: Ann reported that we have 33 entries. Randy
and crew will hang hooks so that pictures can also be hang on the walls.
Randy reported that the screens are in good condition and will be put
in place by his crew. Pauline has contacted area radio stations with
publicity. Betty will make tags for the paintings. Number of paintings
will be limited to 3 per person, 6-8 photographs, framed and wired. The
Committee will be at the Community Room, Saturday, May 17th to receive
paintings and get waivers sign from 12 to 4 PM. Saturday evening at
7 PM, the Committee will meet to hang the paintings. Artists will be
asked to pick up their paintings as soon as possible after 4 PM Sunday.
Each member will bring cookies, cakes, sweet breads. Viola will arrange
for a sLgn outside City Hall. Irene will get to newspapers this week.
Betty will get table accessories, gold and white. Ann will make bouquet
for taole. Barbara is sending out invitations to other organizations in
town.
Showcase: The Committee has made a mistake in ordering the showcase now
in the looby. It is not what we expected or want. Viola will contact
the Company to see about its return. Ann suggested we get bids from
local people to have a show case made to our specifications. More
discussion on this later.
Barbara made a motion to adjourn at 7:45 PM, Hannah seconded. The
next meeting will be June 2, 1986.
Respectfull submitted,
Hannah Laister,
Secretary
RErcn/Fib
IAAY � i986
CITY OF GRAND TERRACE
JUN 12 1986
COUNCIL AGENDA ITEM 1 6CO
JUNE 3, 1986
HISTORICAL AND CULTURAL COMMITTEE
CITY OF GRAND TERRACE
CHAIRPERSON/COMMITTEE MEMBERS/CITY COUNCIL.
Please be advised that, as of June 3, 1986, I must resign from the
Historical and Cultural Committee of the City of Grand Terrace.
It has been my fortune to have been able to participate in the
activities of this committee.
Sincerely,
Elizabeth R. Duarte
cc CITY CLERK
R EC'=IVED
,,;,I 1OS6
CITY OF GRAND TERRACE
JUN 12 1986
CDUNCIL AGENDA ITEM # 567
CITY OF GRAND TERRACE
RECEIVED EMERGENCY OPERATIONS COMMITTEE MEETING
MAY 2 81986 April 17, 1986
CiTY OF GRAND TERRACE MINUTES
The Emergency Operations Committee meeting of April 17, 1986 was
called to order by Ed Luers, Chairman, in the Emergency Operations
Center of the City of Grand Terrace at 7 00 p m
PRESENT Ed Luers, Jim Hodder and Vic Pfennighausen
The Minutes of the March 20, 1986 meeting were approved as presented
The San Bernardino County Emergency Manaqement Plan was reviewed It
looks like the committee will adopt the 39 pages of various annexes
for the Grand Terrace Plan as a quide line
The committee approved its 1986-87 proposed budget and it will be
submitted for consideration
The committee is concerned about security and access to the E 0 C
Center It was suggested that Randy Anstine attend the next meeting
so the committee can discuss their concerns with him
Ed Luers brought to the attention of the committee that the staff
wants us to review and make recommendations on the Colton Unified
School District's Emergency Plan
The committee voted in favor of recommendinq to the City Council
that Ed Luers be retained as a committee member for two more years,
thus making his term of service effective June 1986 to June 1988
The numerical makeup of the committee was discussed By Council
direction, the number on the committee is 7 votinn members At the
page 2 of 4/17/86 Minutes (E 0 C Committee)
present time there are two vacancies to be filled
The emergency generator was operated for z hour carrying load
The meeting was adjourned at 9 30 p m
The next meeting will be on May 15, 1986
Respectfully submitted,
Vic Pfennighausen, Secretary
Approved
■ ■ l 1
mak T T
C R A ITEM ( ) COUNCIL ITEM (X) MEETING DATE JUNE 12, 1986
AGENDA ITEM NO
SUBJECT HOME OCCUPATION PERMITS
FUNDING REQUIRED
NO FUNDING REQUIRED X `
Pursuant to City Council direction, staff has investigated the current
procedure relating to Home Occupation Permits. The current practice
requires an individual to file an application with the San Bernardino
County Environmental Health Officer. Once received, there is an approx-
imate thirty day waiting period. The County Environmental Health Officer
will evaluate the proposed home occupation to determine if its proposed
use is conducive to the existing zoning, and then conduct a door to door
interview with the applicants neighbors. If the proposed business will
not alter the character nor the appearance of the residential zoned area,
and the neighbors have no ob3ections, the home occupation permit will be
issued.
BACKGROUND
Article 2, Section 65850(a), State of California Planning, Zoning and
Development Law states that, "any county or city by ordinance may regulate
the use of buildings, structures and land as between industry, business,
residents, open space, including agriculture, recreation, en3oyment of
scenic beauty and use of natural resources, and other purposes." The
City of Grand Terrace did the aforementioned by adopting Chapter 18.03
of the Municipal Code. The purpose of Chapter 18.03.010 is to promote
the growth of the City in an orderly manner and to promote and protect
the public health, safety, comfort, and general welfare of the Grand
Terrace residents. Chapter 18.06.365 of the Grand Terrace Municipal Code
requires all individuals wishing to conduct a home occupation, to first
obtain a home occupation permit, prior to conducting business.
CONCLUSIONS AND RECOMMENDATIONS
We must assume that all individuals residing within the R-1 zone, do not
wish to live in a commercial or AP zoned area. By way of Council action,
Council has chosen to protect the "health, safety, and comfort" of its
residents, by way of adopting the various chapters of the Municipal Code.
Staff feels that it would be in the best interest of the residents of the
City, for the Council to adhere to its provision that all home occupations
must obtain a permit. Staff believes that the home occupation permit
process should be under the control of the City staff in lieu of the Counts
Staff Recommends that the City Council:
ICJ ORDER TO PRESERVE THE HEALTH, SAFETY, AND COMFORT OF ITS RESIDENTS,
COUNCIL ADOPT THE ATTACHED ORDI1MACE,
NOTE THE ORDINANCE WILL BE PROVIDED BY THE CITY ATTORNEY PRIOR TO THE 6/12 MEETING.
PENDING CITY
COUNCIL APPROVAL
ORDINANCE NO.
UN 12 1986
400CIL AGENDA IT5M i6 117
AN ORDINANCE OF THE CITY COUNCIL OF
THE CITY OF GRAND TERRACE, CALIFORNIA,
AMENDING THE MUNICIPAL CODE OF THE CITY
OF GRAND TERRACE, ADDING CHAPTER 5.06,
PERTAINING TO HOME OCCUPATION PERMITS
NOW THEREFORE, the City Council of the City of Grand
Terrace does hereby ordain as follows:
Section 1. Amendment. Chapter 5.06 is hereby added to the
Municipal Code of the City of Grand Terrace to read as follows:
"Chapter 5.08
HOME OCCUPATION PERMITS
Sections:
5.06.010 Purpose.
5.06.020 Code Enforcement Officer.
5.06.030 Procedure.
5.06.040 Criteria for Approval.
5 06.050 Evaluation and Notice.
5.06.060 Decision to Approve or Deny.
5.06.070 Non Compliance with Conditions.
5.06.010 Purpose. Home Occupation Permits are intended to
provide for commercial uses associated with a residences in
those cases where that use will clearly not alter the
character or the appearance of the residential environment.
5.06.020 Code Enforcement Officer. The Code Enforcement
Officer shall review and act upon request for Home
Occupation Permits.
5.06.030 Procedure. The procedure is for staff review
with notice.
5.06.040 Criteria for Approval. Prior to approving a
request for a Home Occupation Permit, the Code Enforcement
Officer shall find that the proposed use meets the
following criteria.
A. All employees shall be members of the resident family
and shall reside on the premises.
B. There will be no direct sales of products or
merchandise.
C. Pedestrian and vehicular traffic will be limited to
that normally associated with residential districts.
1 of 3
I
0. The home occupation shall not involve the use of
commercial vehicles for the delivery of materials to
or from the premises beyond those commercial vehicles
normally associated with residential uses.
E. Up to twenty-five percent (25%) of the living space or
two hundred fifty (250) square feet, which ever is
greater, of the residence may be used for storage of
materials and supplies related to the home occupation.
F. There will be no outdoor storage of materials or
equipment, nor shall merchandise be visible from
outside the residence.
G. The home occupation shall be confined within the main
residential building. A detached garage shall be
considered as a part of the main residential building.
H. The appearance of the structure shall not be altered
nor shall the occupation within the residence be
conducted in a manner which shall cause the premises
to differ from its residential character either by the
use of colors, materials, construction, lighting,
signs, or the emission of sounds, noises and
vibrations.
I. The use of utilities and community facilities shall be
limited to that normally associated with the use of
the property for residential purposes
J. There will be no public advertising of the commercial
use which is the sub]ect of a Home Occupation Permit.
5.06.050 Evaluation and Notice. If the Code Enforcement
Officer finds that the proposed use cannot meet the
criteria set forth in this section, he shall deny the
permit request. If the Code Enforcement Officer finds that
the proposed use could meet the aforementioned criteria, he
shall cause notice to be given to all owners of contiguous
property, making them aware of the character and scope of
the proposed use and requesting their comments.
A. "Contiguous Property", for the purposes of this
Chapter, shall be defined as those properties which
touch property lines of any parcel that is the sub3ect
of a request for a Home Occupation Permit, including
those properties which touch said property lines of
the sub3ect parcel when pro3ected across public or
private right-of-ways or easements
B. Notice shall be given by first class mail or delivery
to all contiguous property owners for Home Occupation
Permits.
C. Notice may be given in such other manner as is deemed
necessary or desirable in order to achieve the best
notice possible.
2 of 3
h
D. Notice shad include all necessary i _drmation to give
those recieving the notice a reasonable opportunity to
evaluate the implications of the proposal and to
participate in the decision -making process.
5.06.060 Decision to Approve or Deny. Fourteen (14) days
after giving notice to contiguous property owners, the Code
Enforcement Officer shall review his initial findings and
notify those affected by his decision to conditionally
approve or deny the Home Occupation Permit.
5.06.070 Non-compliance with Conditions. The Code
Enforcement Officer may void any Home Occupation Permit for
non-compliance with the conditions set forth in approving
the Permit, and shall give notice of such action to the
permittee."
Section 2. Postincr. The City Clerk shall cause this
Ordinance to be posted in three (3) public places, designated
for such public purpose by the City Council, within fifteen
(15) days after its passage.
Section 3. First read at a
Council of said City held on the
and finally adopted and ordered
said City Council on the _ day
ATTEST:
City Clerk of the City of
Grand Terrace and of the
City Council thereof.
regular meeting of the City
day of , 1986,
posted at a regular meeting of
of , 1986.
Mayor of the City of Grand
Terrace and of the City
Council thereof.
I, ILENE DUGHMAN, City Clerk of the City of Grand Terrace
do hereby certify that the foregoing Ordinance was adopted at a
regular meeting of the City Council of the City of Grand
Terrace held of the day of , 1986 by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Approved as to form:
City Attorney
City Clerk
3 of 3
DATE:
May 29, 1986
T� 12-8-50-392 SsWie
C R A ITEM ( ) COUNCIL ITEM MEETING DATE: June 12, 1986
AGENDA ITEM NO.
SUBJECT REQUEST FOR WAIVER OF SCHOOL IMPACTION FEES FOR 88 UNIT SENIOR CITIZEN
HOTEL.
FUNDING REQUIRED
NO FUNDING REQUIRED xx
Attached, you will find a letter from Mr Charles Tsang requesting a
waiver of the School Impaction Fees for the 88 Unit Senior Citizen
Pro]ect located on the southside of Barton Road, Westerly of Gage Canal
We have forwarded the request to the Colton Joint Unified School District.
Attached is their response to the request. I have discussed this matter
with the City Attorney, and he feels that waiving the school impaction
fees, on this pro3ect, would set a precedent that would open the doors
for every development to be treated on an individual basis, with respect
to the school fee issue.
STAFF RECOMMENDS THAT THE REQUEST FOR WAIVER OF THE SCHOOL IMPACTION FEE
REQUIREMENTS BE DENIED.
JK/lh
Attachments
J
City Clerk
Citv of Grand Terrace
Civic Center
22795 Barton Road
Grand Terrace
CA 92324
3Y f
i i -, i _ ._?0,, , L
April 24, 1986
COPY.
Re. Barton 88-Retirement Home Project,22325 Barton Road
I, Charles Tsang, a duly authorized representative for the
developer, respectfully request the Grand Terrace City
Council to consider our exemption petition towards deleting
"School Impact Fees" upon this retirement home project.
We strongly believe that our senior residents would not
impose any adverse impacts upon the local schools. On the
other hand,maybe some of them would enlist themselves in
various forms of voluntary work which would, directly and/or
indirectly, benefit the school district.
Please inform us the time, date and place of the City
Council meeting, during which the City Council will
consider this exemption petition.
If you have any question please call me at (213) 860-2060
or Eddie Ip at (818) 308-3806.
Very truly yours,
Charles Tsang
Barton 88
T�
f
1#1 T
t3DCOLTON JOINT UNIFIED SCHOOL DISTRICT
1212 VALENCIA DRIVE 0 COLTON CALIFORNIA 92324 • (714) 876 4227
BOARD OF EDUCATION
MRS DA-RICIA I NIX
Pres dent
May 22, 1986
1� Joseph Kicak, Planning Director
'" a�' ` a "vBB"QD 22795 Barton Road
`? gyres dent Grand Terrace, CA 92324-5295
DAY - BRIL JR
Cwrk Dear Mr. Kicak
LIzS DORTHA E COOLEY We received your letter of May 5, 1986, describing an 88 unit
ItR � FRANK FEQRE project to be built in Grand Terrace. Although the developer has
requested that the project be exempt from school fees we would
MRS RUTH 0 HARRIS not be able to grant that exception.
MRS PHYLLIS V ZIMMERMAN It is virtually impossible to levy the exact amount on a specific
home that will cover the costs to the district that will be
incurred by the residents of that building. We never know if
MR RICHARDL JACOBSEN there will be no children, one, two or ten attending school.
Superintendent
DR MARILYN BUSH It is, therefore, necessary to levy an "average" fee on "all"
Assistant Superintendent construction. Once you start granting exceptions, there can be
Curr culum and Instruction no end to the requests and pretty soon your "average" rates are
just not covering the costs.
MR RUSSELL I DICKINSON
Assistant Superntendent Business We can understand their request but you never know what the
NIR CHARLES H JORDAN future use of this facility could be. Good housing depends on a
Ass+stan, S�cerntendent Perso^nel good city which offers a good school system. We want to serve
our students and to do so we would rather spread the cost over
1S BONNIE RUSSELL many than to exempt some and double the burden on others. We
D rpernr P,o I PeryOnnel Ser res hope you understand and agree with this position.
"D DANNY CARRASCO
D r , or Adm n s rat �e Sere ces Sincerely,
(;RC-0-i4c�
Russell Dickinson
Assistant Superintendent, Business
0.
AN EQUAL OPPORTUNITY EMPLOYER
a
.oTAr r
� T s�0
Date- 6/5/86
C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE- June 12, 1986
AGENDA ITEM NO. 8,9 (1 — 5)
SUBJECT: November 4, 1986, General Municipal Election
FUNDING IS REQUIRED
NO FUNDING IS REQUIRED XX
The General Municipal Election will be held on Tuesday, November 4, 1986, and will
be con solidAted with the Statewide General Election.
The purpose of this election will be to elect two (2) Council members for seats
presently occupied by Councilman Petta and Councilwoman Pfennighausen. In addition,
there will be an advisory measure put before the citizens relative to 1 evyi ng an
assessment for street lighting purposes. Official action put before Council on this
Agenda must be taken no later than the June 26 meeting since the deadline is July 7.
The City Clerk will handle all matters pertaining to the election, including the
nomination process, up until the time period for absentee ballots, the Registrar of
Voters will conduct the remaining matters pertaining to our election, including
absentee ballot requests and distribution.
The Nomination Filing Period for this election is July 14 through August 8. Should
an incumbent not file for nomination, the filing period will be extended to August
13.
One of the Resolutions authorizes the City Attorney to prepare and impartial
analysis for the Advisory Measure and certain Councilmembers (to be determined by
Council) to submit arguments for and/or against the Measure. (Reference Article 4,
Section 5016, of the 1986 Elections Code, attached)
Staff Recommends Council
ADOPT THE ATTACHED RESOLUTIONS AND AUTHORIZE CERTAIN COUNCILMEMBERS TO SUBMIT
ARGUMENTS FOR AND/OR AGAINST THE ADVISORY MEASURE, IF DESIRED.
Enclosures
ID
4091. ELECTIONS CODE 1986 ELECTIONS CODE 1986 5014.9.
4091 Examination of petition
After the petition has been filed, the clerk shall examine the petition in the
same manner as are county petitions in accordance with Sections 3707 and 3708,
except that, for the purposes of this section, references in those sections to the
board of supervisors shall be treated as references to the legislative body of the
city or city and county The expenses of signature verification shall be provided
by the governing body receiving the petition from the clerk
(Added by Slats 1981, c 136, §11)
4092 Preservation and destruction of petition
The petition shall be preserved and destroyed in accordance with the
provisions of Section 3756
(Added by Slats 1981, c 136, §12)
4093 Petitions not accepted
Petitions which do not substantially conform to the form requirements of this
article shall not be accepted for filing by the clerk
(Added by Slats 1981, c 136, §13)
Article 4 Arguments Concerning City Measures
5010 "City measure" definition
As used in this article, "city measure" includes any proposed city charter, any
proposed amendment to a city charter, any proposition for the issuance of bonds
by the city, any advisory question, or any other question or proposition submitted
to the voters of a city
(Amended by Slats 1976, c 916, §2 )
5011 City attorney to prepare impartial analysis
Whenever any city measure qualifies for a place on the ballot, the governing
body may direct the city clerk to transmit a copy of the measure to the city
attorney, unless the organization or salaries of the office of the city attorney are
affected The city attorney shall prepare an Impartial analysis of the measure
showing the effect of the measure on the existing law and the operation of the
measure If the measure affects the organization or salaries of the office of the
city attorney, the governing board may direct the city clerk to prepare the
impartial analysis The analysis shall be printed preceding the arguments for and
against the measure The analysis shall not exceed 500 words in length
(Added by Slats 1976, c 248, §3)
5012 If not otherwise provided, voters may submit arguments
If there is no other method provided by general law, or, In the case of a
chartered city, by the charter or by city ordinance, arguments for and against any
city measure may be submitted to the qualified voters of the city pursuant to this
article If a method is otherwise provided by general law, or, in the case of a
chartered city, by charter or city ordinance, for submitting arguments as to a
particular kind of city measure, that method shall control
(Added by Slats 1976, c 248, §3)
5013 Written arguments
The legislative body, or any member or members of the legislative body
authorized by that body, or any Individual voter who is eligible to vote on the
measure, or bona fide association of citizens, or any combination of voters and
associations, may file a written argument for or against any city measure No
,argument shall exceed 300 words in length The city clerk shall cause an argument
for and an argument against the measure to be printed along with the following
statement on the front cover, or if none, on the heading of the first page, of the
printed arguments
"Arguments in support or opposition of the proposed laws are the opinions of
the authors "
The city clerk shall enclose a printed copy of both arguments with each sample
ballot, provided, that only those arguments filed pursuant to this section shall be
printed and enclosed with the sample ballot The printed arguments are 'official
matter" within the meaning of those words used in Section 10010
Printed arguments submitted to voters in accordance with this section shall be
titled either "Argument In Favor Of Measure " or "Argument Against
Measure ," accordingly, the blank spaces being filled in only with the
letter or number, if any, which designates the measure At the discretion of the
clerk, the word "Proposition" may be substituted for the word "Measure" in such
titles Words used in the title shall not be counted when determining the length
of any argument
(Amended by Slats 1983, c 81Z §65)
5014 Argument not accepted without names
A ballot argument shall not be accepted under this article unless accompanied
by the name or names of the person or persons submitting it, or, if submitted on
behalf of an organization, the name of the organization and the name of at least
one of Its principal officers
No more than five signatures shall appear with any argument submitted under
this article In case any argument is signed by more than five persons the
signatures of the first five shall be printed
(Added byStats 1976, c 248, §3)
50141 Argument not accepted without consent from person included In
text
A ballot argument or, if applicable, a rebuttal argument which includes In its
text the name of a person, other than the author of the argument, who is
represented as being for or against a measure, shall not be accepted unless the
argument is accompanied by a signed consent of such person The consent of a
person, other than an individual, shall be signed by an officer or other duly
authorized representative "Person" as used iq this section means any individual,
partnership, corporation, association, committee, labor organization, and any
other organization or group of persons
(Added by Slats 1978, c 172, §3 )
50145 Rebuttal arguments.
(a) If any person submits an argument against a city measure, and an argument
has been filed in favor of the city measure, the clerk shall immediately send
copies of that argument to the persons filing the argument In favor of the city
measure The persons filing the argument In favor of the city measure may
prepare and submit a rebuttal argument not exceeding 250 words The clerk shall
108 109
5014.5. ELECTIONS CODE 1986
send copies of the argument in favor of the measure to the persons filing the
argument against the city measure, who may prepare and submit a rebuttal to the
argument in favor of the city measure not exceeding 250 words The rebuttal
arguments shall be filed with the clerk not more than 10 days after the final date
for filing direct arguments Rebuttal arguments shall be printed In the same
manner as the direct arguments Each rebuttal argument shall immediately
follow the direct argument which it seeks to rebut
(b) The provisions of subdivision (a) shall only apply if, not later than the day
on which the legislative body calls an election, the legislative body, by a majority
vote, adopts Its provisions, in which case, the provisions of subdivision (a) shall
apply at the next ensuing municipal election and at each municipal election
thereafter, unless later repealed by the legislative body In accord with the
procedures of this subdivision
(Added by Stats 1977, c 701, §2 )
5415 Final date for arguments.
Based on the time reasonably necessary to prepare and print the arguments
and sample ballots and to permit the 10-calendar-day public examination as
provided in Article 6 (commencing with Section 5025) for the particular election,
the city clerk shall fix and determine a reasonable date prior to the election after
which no arguments for or against any city measure may be submitted for printing
and distribution to the voters as provided in this article Arguments may be
changed or withdrawn by their proponents until and including the date fixed by
the city clerk
(Amended by Stats 1981, c 1114, §10 )
5111 Clerk to select If more than one argument.
If more than one argument for or more than one argument against any city
measure is submitted to the city clerk within the time prescnbed, the city clerk
shall select one of the arguments in favor and one of the arguments against the
measure for printing and distribution to the voters In selecting the argument the
city clerk shall give preference and priority in the order named to the arguments
of the following
(a) The legislative body, or member or members of the legislative body
authorized by that body
(b) The individual voter or bona fide association of citizens, or combination of
voters and associations, who are the bona fide sponsors or proponents of the
measure
(c) Bona fide associations of citizens
(d) Individual voters who are eligible to vote on the measure
(Amended by Stats 1983, c 812, §7 )
Article 5 Mailings
5120 One copy of official material per household
Whenever the clerk is required to mail official matter, as provided in Sections
4015, 4015 5, 4018, 5011, 5012, 5013, and 5014 5, only one copy of each such official
matter shall be mailed to a postal address where two or more registered voters
have the same surname and the same postal address
[all]
PENDING CITY f
COUNCIL APPROVAL POUNC1L AGENDA LT Z9 2
RESOLUTION NO. 86-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA, CALLING AND GIVING
NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL
ELECTION TO BE HELD ON TUESDAY, NOVEMBER 4, 1986,
FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED
BY THE PROVISIONS OF THE LAWS OF THE STATE OF
CALIFORNIA RELATING TO GENERAL LAW CITIES AND
FOR THE SUBMISSION TO THE VOTERS AN ADVISORY
MEASURE RELATING TO STREET LIGHTING.
WHEREAS, under the provisions of the laws relating to general law
cities in the State of California a General Municipal Election shall be held
on November 4, 1986, for the election of Municipal Officers, and
WHEREAS, the City Council also desires to submit to the voters at the
election an advisory measure relating to street lighting,
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE
DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS
Section 1. That pursuant to the requirements of the laws of the
State of California relating to General Law Cities, there is called and ordered
to be held in the City of Grand Terrace, California, on Tuesday, November 4,
1986, a General Municipal Election for the purpose of electing two (2) members
of the City Council for the full term of four years.
Section 2. That the City Council, pursuant to its right and authority,
does order submitted to the voters at the General Municipal Election the
following advisory measure
ADVISORY VOTE ONLY
SHALL THE CITY OF GRAND TERRACE LEVY
A SPECIAL ASSESSMENT TO BE USED SOLELY
YES
TO INCREASE AND MAINTAIN THE LEVEL OF
STREET LIGHTING WITHIN THE CITY FOR
TRAFFIC SAFETY, CRIME PREVENTION, AND
AESTHETIC PURPOSES INCLUDING THE
INSTALLATION OF DECORATIVE STREET
NO
LIGHTING MARBELITE POLES.
Section 3. That the ballots to be used at the election shall be in
form and content as required by law.
Section 4. That the City Clerk is authorized, instructed and directed
to procure and furnish any and all official ballots, notices, printed matter
and all supplies, equipment and paraphernalia that may be necessary in order
to properly and lawfully conduct the election.
/}
CITY
COUNCIL_ ,APPROVAL
RESOLUTION NO. 86-
Lt=1P,9rlTAG"E-N0A LMI a 8,8 6-�Z)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA, REQUESTING THE BOARD
OF SUPERVISORS OF THE COUNTY OF SAN BERNARDINO
TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO
BE HELD ON NOVEMBER 4, 1986, WITH THE STATEWIDE
GENERAL ELECTION TO BE HELD ON THE DATE PURSUANT
TO SECTION 23302 OF THE ELECTIONS CODE.
WHEREAS, the City Council of the City of Grand Terrace called a General
Municipal Election to be held on November 4, 1986, for the purpose of the
election of two (2) Members of the City Council of said City for full terms
of four (4) years, and
WHEREAS, the City Council is submitting to the voters the Advisory
Measure relating to street lighting, and
WHEREAS, it is desirable that the General Municipal Election be
consolidated with the Statewide Election to be held on the same date and that
within the City the precincts, polling places and election officers of the
two elections be the same, and that the Registrar of Voters of the County of
San Bernardino canvass the returns of the General Municipal Election and that
the election be held in all respects as if there were only one election,
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES
HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS
Section 1. That pursuant to the requirements of Section 23302 of the
Elections Code, the Board of Supervisors of the County of San Bernardino is
hereby requested to consent and agree to the consolidation of a General
Municipal Election with the Statewide General election on Tuesday, November
4, 1986, for the purpose of the election of two (2) Members of the City
Council for full terms of four (4) years.
follows Section 2. That an advisory measure is to appear on the ballot as
ADVISORY VOTE ONLY
SHALL THE CITY OF GRAND TERRACE LEVY
A SPECIAL ASSESSMENT TO BE USED SOLELY
YES
TO INCREASE AND MAINTAIN THE LEVEL OF
STREET LIGHTING WITHIN THE CITY FOR
TRAFFIC SAFETY, CRIME PREVENTION, AND
AESTHETIC PURPOSES INCLUDING THE
INSTALLATION OF DECORATIVE STREET
NO
LIGHTING MARBELITE POLES.
Section 3. That the Registrar of Voters is authorized to canvass the
returns of the General Municipal Election. The election shall be held in all
respects as if there were only one election, and only one form of ballot
shall be used.
i
i
PENDING CITY
COUNCIL APPROVAL
RESOLUTION NO. 86-
1
CDUNCIC AGENDA ITEM ■ 8 Q 6
11�
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA, AUTHORIZING CERTAIN
OF ITS MEMBERS TO FILE A WRITTEN ARGUMENT REGARDING
A CITY MEASURE AND DIRECTING THE CITY ATTORNEY TO
PREPARE AN IMPARTIAL ANALYSIS.
WHEREAS, a General Municipal Election is to be held in the City of
Grand Terrace, California, on November 4, 1986, at which there will be
submitted to the voters the following measure
ADVISORY VOTE ONLY
SHALL THE CITY OF GRAND TERRACE LEVY
A SPECIAL ASSESSMENT TO BE USED SOLELY YES
TO INCREASE AND MAINTAIN THE LEVEL OF
STREET LIGHTING WITHIN THE CITY FOR
TRAFFIC SAFETY, CRIME PREVENTION, AND
AESTHETIC PURPOSES INCLUDING THE
INSTALLATION OF DECORATIVE STREET NO
LIGHTING MARBELITE POLES. '
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES
HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS
Section 1. That the City Council authorizes the following
Councilmembers, members of the Legislative Body, to file a written argument
in favor of or against the City measure set forth in the recital hereof in
accordance with Article 4, Chapter 3, Division 5 of the Elections Code of the
State of California and to change the argument until and including the date
fixea by the City Clerk after which no arguments for or against the City
measure may be submitted to the City Clerk
Section 2. That the City Council directs the City Clerk to transmit a
copy of the measure to the City Attorney, unless the organization or salaries
of the office of the City Attorney are affected. The City Attorney shall
prepare an impartial analysis of the measure showing the effect of the
measure on the existing law and the operation of the measure. If the measure
affects the organization or salaries of the office of the City Attorney, the
City Clerk shall prepare the impartial analysis. The impartial analysis
shall be filed by the date set by the City Clerk for the filing of primary
arguments.