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06-26-1986
CITY OF GRAND TERRACE REGULAR COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS June 26, 1986 GRAND TERRACE CIVIC CENTER 5 30 P.M. 22795 Barton Road * Call to Order * Invocation - * Pledge of Allegiance * Roll Call CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approval of Minutes (6/12/86) 2. Approval of Check Register No. CRA062686 ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL 1 Items to Add/Delete 2. SPECIAL PRESENTATIONS Certificate of Service - Elizabeth R. Duarte 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine & non -controversial. 'They will be acted upon by the Council at one time without discussion. Any Council Member, Staff Member or Citizen may request removal of an item from the Consent Calendar for discussion. Staff Recommendations Approve Approv e A. Approve Check Register No. 062686 Approv e B. Ratify 6/26/86 CRA Action Approve C. Waive Full Reading of Ordinances on Agenda Approve D Approve 6/12/86 Minutes Approve E. Authorize Extending Contracts for Street Approve Sweeping, Streets & Storm Drain Maintenance, & Landscaping, due to expire 6/30/86, to 7/15/86 to Allow Time to Process Bids & Con- tract Award Scheduled for 7/10/86 Agenda Council Action S� . UNLIL AGENDA f [6/26/86 - Page 2 of 4 4 PUBLIC PARTICIPATION 5. ORAL REPORTS A. Planning Commission B. Parks & Recreation Committee (1) Appointments C. Historical & Cultural Activities Committee (1) Appointments D. Crime Prevention Committee (1) Appointments E. Emergency Operations Committee (1) Appointments F. Charmer of Commerce G. Police Chief H. Fire Chief I. City Engineer J City Attorney K. City Manager L. City Council 6. PUBLIC HEARING - 7 00 P.M. A. Revenue Sharing Proposed Use B. FY 86-87 Budget (Continued) Staff Recommendations Council Action (1) A RESOLUTION OF THE CITY COUNCIL OF THE Adopt CITY OF GRAND TERRACE, CA, ADOPTING A BUDGET OF ESTIMATED REVENUES & EXPENDI- TURES FOR FISCAL YEAR 1986-87. C. AN ORDINANCE OF THE CITY COUNCIL OF THE Adopt following CITY OF GRAND TERRACE, CA, AMENDING THE Public Hearing MUNICIPAL CODE OF THE CITY OF GRAND TERRACE, ADDING CHAPTER 5.06, PERTAINING TO HOME OCCUPATION PERMITS. (2nd Reading) D. Tentative Tract Map 13205/Specific Plan 85-12. (Terrace View Tract) (1) A RESOLUTION OF THE CITY COUNCIL OF THE Adopt CITY OF GRAND TERRACE, CA, APPROVING TENTATIVE TRACT MAP NO. 13205/SPECIFIC PLAN NO. 85-12 & MAKING OTHER DETERMINA- TIONS (Terrace View Tract) COUNCIL AGENDA Staff 6/26/86 - Page 3 of 4 Recommendations Council Action 17 UNFINISHED BUSINESS A. School Impaction Fee Waiver - 88-Unit Senior Citizen Hotel B. Grand Terrace Road Street Vacation - SCE C. 1986-87 Addendum to Law Enforcement Contract Approve (GTC 85-11-1) D. CAL -ID Contract E. November 4, 1986, Election (1) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, CALLING AND GIVING NOTICE OF THE HOLDING OF A GEN- ERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 4, 1986, FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES AND FOR THE SUBMISSION TO THE VOTERS AN ADVISORY MEASURE RELATING TO STREET LIGHTING. (2) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY tF SAN BERNARDINO TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 4, 1986, WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON THE DATE PURSUANT TO SECTION 23302 OF THE ELEC- TIONS CODE. (3) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, ADOPTING REG- ULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATES STATE- WIDE SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 4, 1986. (4) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, AUTHORIZING CERTAIN OF ITS MEMBERS TO FILE A WRITTEN ARGUMENT REGARDING A CITY MEASURE AND DIRECTING THE CITY ATTORNEY TO PREPARE AN IMPARTIAL ANALYSIS. Adopt Adopt Adopt Adopt COUNCIL AGENDA 6l26/86 - Page 4 of 4 (5) A RESOLUTION OF THE CITY COUNCIL OF THE CITI OF GRAND TERRACE, CA, RESCINDING RESOLUTION NO. 79-14 AND PROVIDING FOR THE FILING OF REBUTTAL ARGUMENTS FOR CITY MEASURES SUBMITTED AT MUNICIPAL ELECTIONS. (6) Candidate Statement Costs 8. NEW BUSINESS A. Year -End Budget Adjustments ADJOURN THE NEXT REGULAR CRA/CITY COUNCIL MEETINGS WILL BE HELD THURSDAY, JULY 10, 1986, AT 5 30 P.M. AGENDA ITEM REQUESTS FOR THE 7/10/86 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY 12 00 NOON ON 7/2/86. Staff Recommendations Adopt Approve Council Action J PENNING CRA kPr", SAL J U N 2 6 15% CITY OF GRAND TERRACE CRA AGENDA ITEM NO, 1 COMMUNITY REDEVELOPMENT AGENCY REGULAR MEETING - JUNE 12, 1986 The regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on June 12, 1986, at 5 36 p.m. PRESENT- Hugh J. Grant, Chairman Byron Matteson, Vice Chairman -- Tony Petta Barbara Pfennighausen Dennis L. Evans Seth Armstead, Executive Director Thomas J. Schwab, Treasurer Ivan Hopkins, Attorney Ilene Dughman, Secretary ABSENT: None APPROVAL OF MINUTES (5/14/86) CRA-86-26 Motion by Vice Chairman Matteson, Second by Mrs. Pfennighausen, ALL AYES, to approve the Minutes of May 14, 1986, with the following correction on Page 3, Air Condition Classrooms, paragraph 4: Figure of $250,000 be changed to reflect $200,000. APPROVAL OF MINUTES (5/22/86) CRA-86-27 Motion by Vice Chairman Matteson, Second by Chairman Grant, ALL AYES, to approve the Minutes of May 22, 1986, as presented. APPROVAL OF CHECK REGISTER NO. CRA061286 CRA-86-28 Motion by Mrs. Pfennighausen, Second by Vice Chairman Matteson, to approve Check Register No. CRA061286, as submitted, carried, 4-0-1, with Mr. Petta abstaining. CRA FY 1986-87 BUDGET Treasurer Schwab noted the following formal actions taken by Council during Budget Sessions (1) 32-200-700, Economic Development Committee, approved to disband Committee, thereby deleting proposed appropriation (See Motion CRA-86-22), (2) 32-046-255, Air Condition Classrooms, approved appropriation - $70,000 (See Motion CRA-86-23). Related staff recommendations to conduct the Public Hearing scheduled for 5 30 p.m. and adopt Resolution approving Communf ty Redevelopment Agency Budget of estimated revenues and expenditures for fiscal year 1986-87. Advised, if CRA budget is adopted without further changes, estimated revenues would amount to $902,940, with expenditures approximated at $1,109,436. Page 1- CRA - (6/12/86) CRA-86-29 CRA-86-30 Chairman Grant opened and closed Public Hearing, with no testimony given. Chairman Grant, with Mrs. Pfennighausen concurring, suggested budget approval process be accomplished department by department. Responding to Vice Chairman iatteson relative to discrepancy between CRA estimated revenue and expenditure amounts, Treasurer Schwab assured funds from past year's accumulated reserves are available to cover the difference. GENERAL OPERATIONAL EXPENSES - 32-200 Motion by Vice Chairman Matteson, Second by Mr. Petta, to approve Budget Unit 32-200, General Operational Expenses, carried, ALL AYES. DEBT SERVICE - 33-300 Motion by Vice Chairman Matteson, Second by Chairman Grant, to approve Budget Unit 33-300, Debt Service, carried, ALL AYES. VIVIENDA BRIDGE - 32-945 CRA-86-31 Motion by Mrs. Pfennighausen, Second by Vice Chairman Matteson, to approve Budget Unit 32-945, Vivienda Bridge, carried, ALL AYES. RESOLUTION NO. CRA 86-02 - A RESOLUTION OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE, CALIFORNIA, ADOPTING A BUDGET OF ESTIMATED E E UE AND EXPENDITURES FOR FY1986--87. CRA-86-32 Motion by Vice Chairman Matteson, Second by Mr. Petta, to approve Resolution No. CRA 86-02, carried, ALL AYES. Mr. Evans and Mrs. Pfennighausen both voiced concern relative to anticipated tax increment not being sufficient in the future to subsidize any large capital improvement projects, such as much needed storm drains, due to the exhorbitant amount of money needed to pay for the Civic Center. Mr. Petta recommended, due to insufficient information with which to discuss above issue, staff be requested to contact City's Bond Counsel, Gene Nazarek, and arrange for his presence at a subseouent meeting to provide pertinent information relative thereto. Adjourned at 6 05 p.m. The next meeting will be held Thursday, June 26, 19 at 5 30 p.m. APPROVED airman We-2(6/12/86) Respectfully submitted, Secretary nut .JUN 2 6 1986 COMMUNITY REDEVELOPMENT AGENCY CITY OF GRAND TERRACE Cf:f1 Ar �� , J,1 i i Li,i fIO, JUNE 26, 1986 CHECK REGISTER NO 062686 CHECK NO OUTSTANDING DEMANDS AS OF JUNE 26, 1986 (1) 15948 DENNIS EVANS STIPENDS FOR JUNE, 1986 $ 150 00 (2) 15950 HUGH GRANT STIPENDS FOR JUNE, 1986 150 00 (3) 15951 GOLDEN STATE SANWA BANK CIVIC CENTER TRUSTEE FEES 240 90 (4) 15954 HEALTHNET INSURANCE HEALTH INSURANCE, PETTA 7/86 15 67 (5) P4559 KICAK AND ASSOCIATES ENG SERVICES, VIVIENDA BRIDGE 5/19-6/l/86 2,128 00 ENG SERVICES, VIVIENDA BRIDGE 6/2-6/15/86 2,006 00 (6) 15958 BYRON MATTESON STIPENDS FOR JUNE, 1986 150 00 (7) 15963 ANTHONY PETTA STIPENDS FOR JUNE, 1986 134 33 (8) 15964 BARBARA PFENNIGHAUSEN STIPENDS FOR JUNE, 1986 150 00 (9) 15970 SIMONIS & MORELAND AUDIT MORTGAGE REVENUE BONDS-LAVERN/GRAND TERRACE 1984/1985 2,000 00 TOTAL $7,125 70 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CRA LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF CRA THOMAS SCHWAB TREASURER 0 11 PENDING CITY Cl CITY OF (,F Ar\L TEG FACE CHECK REGISTER NO 062686 F AGE 1 COUNCIL APPROVAL VJUCFEF/V1.P,,A'\T kEGISTEF 1 rl.F c i ��: COUNCIL 1G4�yr �1E� @ - kRkAfr - 1 tPPANT t')r B I R NUM1,EP + t`AME DESCRIPTICN AMOUNT AMOUNT P 4 4 4 7 6720 S(J . C A. E A 1 S (1L -GIMP ANY CA _5 Hi P-A-Y f,%k-,-E$-1-5 ON 10 5. i q P4548 E.7P2 STATE CO"PFNSATICN INS FUND YORKEP COPP.INS 5/86 033 28 933.28 P4 Vi40 0.77n cn_rA cnIcr.Al rnA,o AhlV r . C . n.V l.r 'n, , P45`1 6720 SO.CA FD1SOh COPFANY CASH PAY 6/10,EDISON 49.23 49.23 P4552 553 1745 672n CITY/COUNTY PLANNING' cn rA rnISL1N CDtiPAby C/CPC CASH MEET.,COLLINS RAY foot 11,r DI 13.00 13.00 P4554 6720 SO.CA.EDISON COMPANY CASH PAY.6/169EDISON 10.91 10.91 P4555 6730 SO.CA.GAS COMPANYZ y CASH PAY.6/16,GAS y 58.63 58.63 P4557 6730 SO.CA GAS COMPANY CASH PAY.6/17.GAS 42.14 42.14 P4558 1529 CALIFORNIA ASSOCyIATION FORS CALED SEMINAR ,COUNCIL~ a 270.00 270.00 P4F50 411n KTrAw F AccnCjATFc ENG:Svcs. 6/2-6/15-.186 29006 8A ENG SVC5,5/19-6/1/86 29128.00 49134.80 I P4561 6967 TERRACE TRAVEL x '~ SHUTTLE SVC.LAX 114.00 i 114 00 P4562 6720 I 911 SO CA EDISON COMPANY 1N1 AAn EMPIRE CFPTTCFPI IINRTNr CASH PAY.6/189EDISON OVERRAYIPFRNTT TESP 48 18 I0.00- 48.18 10.00 15932 NO.CALIFORNIA_CRIMINAL' ;b` CRIME PREVENT SCHOOL F rl_ : 22.00 22.00 15933 DALE ZIKRATCH W.W.D.REFUND,ZIKRATCH 9 10 9.10 15914 NANCY kIlKTNcnN k k D REFUNC,kILKINSON 7.00 7.00 15935 .r JAMES EWING - W.W.D.REFUND,EWING 3 i "r ' 8.40 --� 8.40 1S936 LOUIE F hANESS W.W.D.REFUNG,MANESS 9.59 9.59 15017 - YMCNn HALL 6_14 0 REFIINL,HALL 2100 21. 00� 15938 1024 ACCENT PRINT E DESIGN NOTICE/VIOLATION 91 11 91.11 15'130 1210 SETH APMSTEAD PEET.FIG BEAP,APMSTEAD 37 75 MEET FONTANA,ARMSTEAD 1 nr A.1 M 71 L A! C_ A n.(71L An 10.50 I I I .• c n rC"oF:F CITY OF CFtt0 7EFP4CF rAGE 2 ,tTF ((/1c/f'- rIUCFIEF/�ARPANT kECISTER 434f 4r--F -V+4! L-E) I,- E-m 6 a k ' ' E-M i T Eti-- ---ter A k R-A N - bAPRANT h(IrPEP l4lst,EP EAt, F DESCRIPTION AMCUNT AMOUNT -A S-T-A-N C HA -P Y-fl EN-T b-Et'- -T E R------B di T L E-D--W f T f R 1 C-i 6 66.15 - 15041 13E5 BAYLESS STATIONERS OFFICE SUPPLIES 2 69 2 69 15942 1711 CALIFOPNIA9 STATE OF SIG.215/SART.3/86 566.96 SIG.215/BART.4/66 134.29 701 25 15943 1725 NOFMAN T CAOUETTE CAOUETTE96/0/P6 25 00 25.00 NGE EHARN„AN GLEAN RJR PAPK 8$r0^ 80r60 15945 1798 GERALD COLE COLE96/9/86 25 00 25.00 _5946 1876 COPY LINE CORP. RENT RICOH COPIER 125 00 125 00 0 15948 2276 1 DENNIS L.-EVANS r EVANS96/86- 150.00 15949 2703 FkITZ'S LAkNMOWER REPAIR SERVICE LAWN MOIEP 20 00 20 00 15950 2950 HUGH GRANT GRANT96/86 ; 150 00 `gin v GRANT96/86 150.00 300.00 15951 2978 GOLDEN STATE SANWA BANK C/C TRUSTEE FEES 240 90 240.90 952 3150 H-ARRER-6L�PANY 5T.REPAI-Rg6 T.ROAD 2087-1.85 22167}.85 15053 3155 JEPRY HAWKINSON - HAWKINSON,6/9/86 25 00 25.00 15954 3163 HEALTH NET PETTA,INS.7/86 15.67 HEALTH INS.7/86 HEALTH 1NS.7/86 164 22 1 HEALTH INS17/86 216.33 246.33 HEALTH INS.7/86 PFTTA,INS.?�86 246 33" 150`_5 3171 HEFSHEY BUSINESS PRODUCTS TYPE.RIBBONS i59.60 44.21 1,068.88 RE.RI[;B0NS '4.22 88.43 15956 3975 KELLY'S SILK SCREEN SAFETY SHIRTS/MAINT. 123.49 123.49 15057 4640 MANPOWER TEMPORARY SVCS. TEMP.REC.W/E 6/8/86 280.60 280 80 `4658 e yplo"PrkTTE5ON MAT!E50P.v6/86 1-5 .00 MATTESON96/86 150.00 300.00 7Pta -Y-P HhSTN MUNSR?,,6f9/e6 25 ^^ 25.00 15060 4718 NOFGAN AND FPAPZ LIFE INS 7/86 14.50 -I fi E-I443. 7 f 66 21.-; 5 - ICHOFr,p CITY OF GRAND TERRACE PAGE 3 '"TE ('6/la/"6 _ VOUCHER/WARRANT REGISTER M P:T - - ' R-R-Ai. V*ARRANT NUMBER NUMBER NAME DESCRIPTION AMOUNT AMOUNT I_5 06 n 4718 M n I GA N AND -F R AN Z ' I-R-E—I44S-.44-96 LIFE INS.7/E6 21.75 79.75 19Q61 k, x 15962 5529 PACIFIC BELL X'~r``a "- COMP.PHONE 7.91 r mp - p*"r- ? 9 2 PAY PHONE,(./C 26 09 PAY PHONE,C/C 32.24 74.16 15963 5565 ANTHONY PETTA r Kw PETTA96/86 134.33 134.33 PFENNIGHAUSEN96/86 150.00 300 00 TgQES -579 aF _ ■ I0 15966 5581 PETTY CASH REIMB.PETTY CASH v 44.95 REIMB PETTY CASE' 3 18 PEIMB.PETTY CASH 3.50 REIMB.PETTY,CASH n r 6.75 a` REIMB.PETTY CASs, _ 29.65 ' REIMB P€TTY 6ASW REIMB.PETTY CASH 2.72 113.07 15(3f7 anT1 RAND MATFRTAI HANn EOUIP 'ADD 4.99 I:2 429 12 15965 6285 RIVERSIDE HIGHLAND WATER"CO WATER,MERLE CT/PARK 493.50 WATER,FIRE STATION WATER,MT.VERNON/ARLISS 38.24 WATER,DEBERRY/PAPK 512 04 W A T E R. C-l-Vj C—C.E.NLTf: R 70 4 0 _ WATER,BART/PALM 36.76 19308.12 15Q(lQ AA55 STfNAI MA7MTFMANIf F. IN6 SIG-MAINT_ ca) W86f 219 SIB 219 s48 15970 F662 SIMONIS MOkELAND ACCOUNTANTS FINAL PAY,84/85 AUDIT 1=TN.AI RAY_A'-'niT_M-R, [QN1)S 514 20 29Ca9 99 2,5I:4 29 15971 6720 SO.CA.EDISON COMPANY _ ELEC.CITY BLDGS.(3) 72.64 E 1-E C-. C I V I "E--N-T-€R 2 p 2 i 4 7, ELEC BART/PALM 10 71 ELEC,2 LIGHTS/PARK 25 08 E LEZ S-1' 4X-LER S I PA 4.K- -5 3. 61 ELEC.SINALS(3) 383.94 29760.69 GAS,CIVIC CENTER 117 42 144 93 r,CFPFGP CITY OF GRAND TERRACE F.(,E 4 CTF C6/1c)/F6 VOUCHER/WARRANT REGISTER { t+EM W A Rft/rta-- WAPRANT NUMBER PLUMBER NAME DESCRIPTION AMOUNT AMOUNT 15975 7064 U—HAUL RENT LIFT BUCKET TRUCK 85.23 85.23 15976„ 7340 UNIVERSITY PROMPT CARE PHYSICALtSTONE ,"t 48,00 48.00 r .E'TF.99E—UPDA T6TA6 6F{EGI(S—25,5ti3?6 "4 a. 1. ,� J k .• %£. �/ L � �^ d `�` J Y t Sf '. r y r 5 , o / L a I CERTIFY THA 4 SHE "BEST OF`MY kNowLFnr.F THE TO AEOREI TSTED CHECKS—EOR—per BI'-ITTES H HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY _ M ` o r �"� � fie k J y , a M "L k r i. / £ . ^ < > � Y h ^ v H ✓ J s %it f ` Lt r Y ~ " A " I II 7 n• THOMAS SCHWAS " J FINANCE_DIRE CTOR s * „ t <' " . R i./< aµ� v ", a ,y, t�Js +3 viS w3 0 'F.. r.4 3 1 L ; v ; . u � y 3 „ .. •• Yl.. �� x „t i 3 ! ... Nv' I J 4 r r 4 r C ✓ e " J a va 4r tl 0 i 1 J 1 f PENDING COUNCIL APPROVAL Agenda Item 3D 6/26 /86 CITY OF GRAND TERRACE COUNCIL MINUTES REGULAR MEETING - JUNE 12, 1986 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on June 12, 1986, at 6 05 p.m. PRESENT- Hugh J. Grant, Mayor Byron Matteson, Mayor Pro Tempore Tony Petta, Councilman Barbara Pfennighausen, Councilwoman Dennis L. Evans, Councilman Seth Armstead, City Manager Ivan Iiopkins, City Attorney Joe Kicak, City Engineer Ilene Dughman, City Clerk ABSENT: None The meeting was opened with invocation by Dr. Richard Mobley, California Baptist College, Riverside, followed by the Pledge of Allegiance, led by Captain Bradford. ITEMS TO BE ADDED TO AGENDA - 7B - CAL -ID Fingerprint Program, and, L - Rescheduling July 24, 1986 CRA/Council meeting. SPECIAL PRESENTATIONS Certificate of Commendation - Phillip D. Elliott, Chief of Police/Acting ity Manager, City of CU-ton Mayor Grant read Certificate commending Mr. Elliott for his long, dedicated service to the City of Colton as both Police Chief and Acting City Manager, to be presented at his retirement party, 6/21/86. Certificate of Service - John McDowell, Planning Commissioner Mayor Grant read and presented Certificate of Service to John McDowell, Charter Planning Commissioner, in honor of his many years of outstanding service and contributions to the City, including economic development. Councilman Petta also expressed sincere gratitude. Dave TerBest, President of the Chamber of Commerce, presented John McDowell with an official Chamber of Commerce baseball cap, on behalf of the Chamber. Page 1 - (6/12/86) f CONSENT CALENDAR The following items were removed from the Consent Calendar for discussion 3D - Approval of Minutes - 5/8/86, 5/14/86, 5/15/86, 5/29/86. CC-86-127 Motion by Mayor Pro Tem Matteson, Second by Councilman Evans, ALL AYES, to approve the following Consent Calendar Items A. Approve Check Register No. 061286 B. Ratify 6/12/86 CRA Action, C. Waive Full Reading of Ordinances on Agenda, D. Approval of Minutes - 5/22/86, E. Approve and Authorize Mayor to Execute Renewal of Contract for Recreational Services with People Helpers, Inc. (GTC-86-09) for $46,470, to expire 6/30/87, F. Authorize Request for Bids - Annual Street Sweeping Maintenance (GTB-86-10), G Authorize Request for Bids - Annual Landscape Maintenance (GTB-86-11), H. Authorize Request for Bids - Annual Street and Storm Drain Maintenance (GTB-86-12), I. Approve and Authorize Recordation of Final Parcel Map 9666 (Harber) and Accept Cash Deposit of $1,366 for Monumentation, J. Appropriate $7,200 for Line Item 10-120-260, Insurance Surety Bonds, for Total of $35,200. APPROVAL OF MINUTES (5/8/86) CC-86-128 Motion by Councilwoman Pfennighausen, Second by Mayor Pro Tem Matteson, to approve the Minutes of May 8, 1986, as presented, carried, 4-0-1, with Councilman Evans abstaining. APPROVAL OF MINUTES (5/14/86) (5/15/86) (5/29/86) CC-86-129 Motion by Mayor Pro Tem Matteson, Second by Mayor Grant, ALL AYES, to approve the Minutes of May 14, May 15, and May 29, 1986, with the following changes or comments Minutes of May 14, 1986 - (Page 3, Para. 4, figure of $250,000 be changed to re ect ,000.) Page 2 - (6/12/86) M Minutes of May 15, 1986 - (Page 2, Para. 6, amended to read "Sharon organ outlined past and anticipated programs for Crime Prevention, concurred with Councilwoman Pfennighausen that, although the Neighborhood Watch Program has not been successful because of its original concept, it is currently being expanded." Minutes of May 29, 1986 - approved as presented. Councilwoman Pfennighausen stated apparent misunderstanding of Motion No. CC-86-125, May 29, 1986 meeting, relative to the Clean Community Systems Grant, and, therefore, requested a reconsideration of vote to reflect her intended position. City Attorney Hopkins clarified procedure woul d reoui re a new, dupl icate Motion, to enable Councilwoman Pfennighausen to re -vote accordingly. CC-86-130 Motion by Councilwoman Pfennighausen, Second by Councilman Evans, to keep budget item alive and, if appropriation is applied for and approved, disbursement of funds be made directly through the Finance Department for proper accountability, carried, 3-2, with Councilmembers Evans and Pfennighausen voting NOE. (See Motion CC-86-125) PUBLIC PARTICIPATION Dave TerBest, President, Grand Terrace Area Chamber of Commerce, reported Chamber's recent formation of an Economic Development Committee to enhance growth and development within the community and Committee's intention to formulate strong policy recommendations for submission to Council relating thereto. Noted promotional material and brochures have been sent to various developers - requested Council and staff cooperation with expeditious processing of anticipated projects generated thereby, would like to see the climate change in the eyes of potential developers to alleviate any previous misgivings regarding the stringency and restrictiveness of City's approval process. Mayor Pro Tem Matteson felt above concerns should be addressed at June 21st Work Study Session relating to City's overall future economic development Mr. Dick Rollins, 22700 DeBerry, reaffirmed Mr. Terbest's concern regarding developers' apparent negative attitude with regard to devel opi ng i n Grand Terrace due to feel i ng an overabundance of red tape exists. Mr. TerBest advised the Chamber/City baseball game will be held Thursday, June 19, 1986, 6 30 p m and encouraged community support. Invited residents to participate in Bicycle Safety Program at Terrace Hills Junior High, Saturday, June 14, 1 00 p.m PLANNING COMMISSION REPORT - Planning Director Kicak noted Planning Commission meeting held Monday, June 9, 1986. Reminded of Workshop Study Session to be held Saturday, June 21, 8 30 a m. to 12 00 p.m. regarding Master Plan of Barton Road and Michigan areas. PLANNING COMMISSION APPOINTMENTS Councilwoman Pfennighausen requested item be continued due to insufficient amount of applications received thusfar, requested Page 3 - (6/12/86) continuance of advertising and publicizing for applicants desiring to fill existing vacancies and potential upcoming vacancies. Mayor Grant concurred with attempting to obtain additional applications - supported utilizing the same process to fill vacancies as was used to form the Title 18 Ad Hoc Committee Action deferred until June 26, or until such time as sufficient number of applications are received. PARKS AND RECREATION COMMITTEE REPORT - Dick Rollins, Chairman, reported the followingGround reaking of Terrace Hills Junior High snack bar, Saturday June 14, 1986, 10 00 a.m. - thanked Barney Karger and the Lions Club for their invaluable contributions, (2) Problem with emission of dust from Terrace Hills baseball field and accumulation, requested a remedy to relieve approximately 15 residences adversely affected thereby. Councilwoman Pfennighausen recommended instructions to water down the field be given prior to granting permission for use. Captain Bradford, San Bernardino County Sheriff's Department, introduced, and Council welcomed Lieutenant Ernie Reynosa, recently reassigned to replace Lieutenant Baker, also reassigned to another area. Recessed at 6 45 p.m., reconvened at 7 11 p m., with all members present. FY 1986-87 BUDGET City Manager Armstead related following correction on Staff Report for Budget Item 10-810, Clean Community Systems. $1,050 be changed to reflect $1,150. Mayor Grant noted the following formal actions previously taken during Budget Session (1) Chamber of Commerce Grant, 10-190-222, approved appropriation - $30,000, (2) Police Department, 10-410, approved appropriation - $563,162, and (3) Clean Community System, 10-810, approved appropriation - $1,150 (funds to be withheld until justification provided by organization), however, emphasized nothing precludes Council from reversing, modifying, or changing decisions made on prior budget actions. CC-86-131 COUNCIL 10-110 - Motion by Councilwoman Pfennighausen, Second by Mayor Grant, AEU —AM, to approve Budget Item 10-110, Council, with the omission of Line Item 271, Local Mileage, for a Grand Total of $20,400. CC-86-132 CITY MANAGER 10-120 - Motion by Mayor Pro Tem Matteson, Second by Mayor Grant, ALL AYES, to approve Budget Item 10-120, City Manager, with the omission of Line Item 143, Disability Insurance, for a Grand Total of $134,363 CC-86-133 CITY CLERK 10-125 - Motion by Councilman Petta, ALL AYES, to with the omission of Line Item Total of $121,763 Page 4 - (6/12/86) Mayor Pro Tem Matteson, Second by approve Budget Item 10-125, City Clerk, 143, Disability Insurance, for a Grand CC-86-134 FINANCE 10-140 - Motion by Councilwoman Pfennighausen, Second by Counci man etta, ALL AYES, to approve Budget Item 10-140, Finance, with the omission of Line Item 143, Disability Insurance, for a Grand Total of $176,824. CC-86-135 CITY ATTORNEY 10-160 - Motion by Mayor Pro Tem Matteson, Second by Mayor Grant, ALLAY S, to approve Budget Item 10-160, City Attorney, for a Grand Total of $36,000. CITY ENGINEER ALL DEPARTMENTS - 10-120, 10-170, 10-330, 10-610 CC-86-136 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES, to approve Budget Item 10-120, 10-170, 10-330, 10-610, City Engineer - All Departments, for a Grand Total of $123,450. CC-86-137 COMMUNITY SERVICES 10-180 - Motion by Councilwoman Pfennighausen, Second y Mayor ro em atteson, ALL AYES, to approve Budget Item 10-180, Community Services, with omission of Line Item 143, Disability Insurance, for a Grand Total of $148,956. CC-86-138 NON -DEPARTMENTAL 10-190 - Motion by Councilwoman Pfennighausen, Second y Mayor Pro Tem Matteson, ALL AYES, to approve Budget Item 10-190, Non -Departmental, for a Grand Total of $99,300. CC-86-139 CONTINGENCY RESERVE 10-300 - Motion by Mayor Pro Tem Matteson, Second y Counci man Petta, to approve Budget Item 10-300, Contingency Reserve, in the amount of $200,000. Although realizing the prudency of holding funds in reserve, Councilwoman Pfennighausen, with Councilman Evans in concurrence, opposed transferring $200,000 to the Contingency Reserve General Fund, thereby necessity bonding for the School Air Conditioning project. Mayor Pro Tem Matteson, with Councilman Petta concurring, voiced support of setting aside reserve funds for unanticipated needs. Councilman Petta noted anticipated interest earned on the $200,000 should exceed interest paid out on borrowed funds to accomplish the school air conditioning project, thereby creating a positive cash flow and maintaining a sufficient amount of reserve with which to operate. Motion No. CC-86-139 carried, 3-2, with Councilmembers Evans and Pfennighausen voting NOE. PLANNING 10-370 - Councilman Evans requested continuing item to next meeting to allow sufficient time for review of recently submitted pertinent material. CC-86-140 PUBLIC HEALTH 10-390 - Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES, to approve Budget Item 10-390, Public Health, for a Grand Total of $13,000. Page 5 - (6/12/86) POLICE DEPARTMENT 10-410 - Councilman Evans requested continuing item until 1 ater in the meeting. CC-86-141 PARKS AND RECREATION 10-430 - Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES, to approve Budget Item 10-430, Parks and Recreation, for a Grand Total of $88,270. CC-86-142 WEED ABATEMENT 10-590 - Motion by Councilman Petta, Second by Mayor Grant, ALL AYES, to approve Budget Item 10-590, Weed Abatement, for a Grand Total of $4,500. CC-86-143 STORM DRAIN MAINTENANCE 10-631 - Motion by Mayor Pro Tem Matteson, Second y Councilman Petta,—ADL AYES, to approve Budget Item 10-631, Storm Drain Maintenance, for a Grand Total of $8,500. CC-86-144 PLANNING COMMISSION 10-801 - Motion by Councilman Petta, Second by Mayor Pro Tem Matteson, A L AYES, to approve Budget Item 10-801, Planning Commission, for a Grand Total of $6,250. CC-86-145 CRIME PREVENTION COMMITTEE 10-802 - Motion by Councilman Petta, Second y Mayor Pro Tem Matteson, ALL AYES, to approve Budget Item 10-802, Crime Prevention Committee, for a Grand Total of $3,100. CC-86-146 HISTORICAL AND CULTURAL COMMITTEE 10-804 - Motion by Mayor Pro Tem Matteson, Second y Councilman Petta,-A-Petta,—A-EL AYES, to approve Budget Item 10-804, Historical and Cultural Committee, for a Grand Total of $2,000. CC-86-147 SENIOR CITIZENS PROGRAM 10-805 - Motion by Councilwoman Pfennighausen, Second y Councilman Petta, A AYES, to approve Budget Item 10-805, Senior Citizens Program, for a Grand Total of $1,000. CC-86-148 PARK AND RECREATION COMMITTEE 10-807 - Motion by Councilwoman ennig ausen, Second by Councilman Petta, ALL AYES, to approve Budget Item 10-807, Park and Recreation Committee, for a Grand Total of $2,255. CC-86-149A EMERGENCY OPERATIONS CENTER 10-808 - Motion by Councilwoman P ennig ausen, Second CounciT—ma—n-7etta, to approve Budget Item 10-808, Emergency Operations Center, for a Grand Total of $12,355. Mayor Pro Tem Matteson questioned nonadjustment of appropriation to cover cost of generators, as previously discussed during Budget Sessions. (See CC/CRA 5/14/86, pages 4 and 5) Finance Director Schwab noted amount had been adjusted, however, did not appear to be reflected. Felt a reduction of appropriation by $2,000 would provide adequate funding to purchase necessary generators. CC-86-149B Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to amend Motion No. CC-86-149A, to approve Budget Item 10-808, Emergency Operations Center, thereby reducing appropriation by $2,000 for a Grand Total of $10,355. Page 6 - (6/12/86) Motion No. CC-86-149B, to amend Motion No. tC-86-149A, carried, 4-1, with Councilwoman Pfennighausen voting NOE. Motion No. CC-86-149A, as amended by Motion No. CC-86-149B, carried, 4-1, with Councilman Evans voting NOE. HOME OCCUPATION PERMITS AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AMENDING THE MUNICIPAL CODE OF THE CITY OF GRAND TERRACE, ADDING CHAPTER 5.06, PERTAINING TO HOME OCCUPATION PERMITS. First Reading) City Attorney Hopkins read title of Ordinance. Community Services Director Anstine related staff's investigation of San Bernardino County's current procedure for obtaining a Home Occupation Permit, per Council's previous direction. Subsequent to findings, staff recommended establishing a permit requirement for all home occupations within the City, to be administered by the City, rather than County. Mayor Grant opened Public Participation. Dick Rollins, 22700 DeBerry, questioned and City Attorney Hopkins clarified purpose of permit. Ed O'Neal, 22608 Minona, questioned permit requirement relative to personal use of his residence for mailings. Mayor Grant closed Public Hearing. CC-86-150 Motion by Mayor Pro Tem Matteson, Second by Councilwoman Pfennighausen, to adopt first reading of Home Occupation Permit Ordinance. Responding to Councilman Evans relative to costs, City Attorney Hopkins advised a $20.00 application fee would be imposed, which would, if applicable, be automatically deducted from the business license fee. Motion No. CC-86-150 carried, ALL AYES. REQUEST FOR WAIVER OF SCHOOL IMPACTION FEES FOR 88 UNIT SENIOR CITIZEN EL Planning Director Kicak related receipt of Mr. Charles Tsang's letter, dated April 24, 1986, requesting waiver of school impaction fees together with a response from Russell Dickinson, Assistant Superintendent, Colton Joint Unified School District, recommending waiver not be granted. Referenced discussion with the City Attorney relative to the possibility that, by waiving these particular fees, it would set a precedent for future developers. Related staff recommendations to deny waiver request. Page 7 - (6/12/86) Eddie Ip, associate of appellant, felt fee unjustified since proposed project is geared toward the 62 and above age group and thereby would not impact the schools. Moreover, noted an annual increase in revenues to both City and School District will be generated when project reaches completion, due to increased property taxes derived from reassessment of property value. Did not feel a remote, potential chance of usage changing in the future from a retirement home to an apartment complex justifies imposing school impaction fees on the current developer. Observed the nature of project's design would make any conversion attempt cumbersome and highly infeasible due to lack of individual kitchen facilities - noted dining service will be provided through a cafeteria -like kitchen and dining area, questioned frequency of converting a hospital into an apartment or a school into a restaurant. Referenced Conditional Use Permit wherein usage is specified exclusively for a Senior Retirement Home, noting any unauthorized change of conditioned usage could trigger the City's revocation thereof. Noted amount in question, approximately $150,000, is quite substantial and research in surrounding communities such as San Bernardino, Riverside, Rialto, Long Beach, Los Angeles, Alahambra, revealed that none charge school fees for this type of project - noted merits are based on actual impact to the School District. Requested Council consider merits relative to any foreseeable impacts and, if none exist, the fairness and justness of imposing such fees. Responding to Mr Tsang's approximation of $4,200 total per unit, $1,600 of which represents school impaction fees, Councilwoman Pfennighausen felt it ludicrous for a facility, never meant to house children and thereby foreseeably causing no impaction on the schools, to pay such an exorbitant amount, therefore, fully supports applicant's appeal. Based upon City's Ordinance which allows for waiver of school impaction fees, Motion by Councilwoman Pfennighausen, Second by Mayor Grant, that the application for waiver of school impaction fees on this development be approved. Responding to Mayor Pro Tem Matteson, Mr. Tsang related units average approximately 350 square feet, are either one single room or two rooms with adjoining bathroom - none have kitchens, reiterated facility is designated primarily as a senior care -type home. Opposed to creating an adverse impart, Mr. Tsang felt proposed retirement home would have a positive effect on the schools by generating increased revenues and possible volunteers for involvement in various school active tes. Indicated the State License, requiring residents of facility to be of retirement age, along with Conditional Use Permit, restricting land use, would make it impossible to change usage. Felt, if CUP is not sufficient to hold usage as designated, a restrictive land use clause should be inserted in the deers Mayor Pro Tem Matteson noted purpose of school impaction fees is to generate sufficient funds to build new schools, felt responsibility is that of all and should not be exclusive to residents with children Concerned, if waiver is granted, where waiving of fees would stop, therefore, opposed the Motion Page 8 - (6/12/86) City Attorney Hopkins related, if anticipated land usage is subsequently changed, neither the State License nor the CUP would protect or ensure a remedy to the City, due to the City having no control over enforcing State licensing restrictions and the fact that the developer could opt to change usage without violating the CUP by resubmitting new plan for CUP approval. Noted restrictions could not be incorporated into the deed because the City is not a party to it. Although noting facility would never generate children as long as use remains as intended, noted scope of School District's Impaction Report spreads the average cost per impaction fee throughout the community, thereby taking into consideration future anticipated residential construction, however, noted many communities now approach imposition of school impaction fees from a different standpoint, based proportionately on type of units and anticipated impaction. Councilman Petta felt it apparent that proposed facility would not create school impaction, however, voiced concern with the Mt. Vernon Villa project, conditionally approved with the contingency that three units per acre be specifically designated for senior citizens - noted, if this waiver approved, developer (Forest City Dillon) could approach Council for school impaction fee exemption - opposed to setting any precedent. Based upon the developer foreseeing no problem with delaying action for a couple of weeks, Councilman Petta requested action be postponed for two weeks to allow staff sufficient time to review fees and submit recommendations for this type facility, which would be fair to the School District, the developer, and all parties concerned. Councilman Evans, referencing Councilman Petta's comments, questioned possibility of modifying impaction fees rated for this type of facil i ty. City Attorney Hopkins personally felt school impaction fees for a facil ty of this nature should be greatly reduced, also cited bachelor apartments as units that would not create significant school impaction compared to single-family units. However, stated the School District s would have to be approached for their recommendations. Councilman Evans concurred with Colton Joint Unified School District relative to granting exceptions possibly setting a future precedent, however, noted the unlikelihood of this facility ever being utilized other than for seniors. Concurred with continuing matter, however, in the interim, to alleviate holding up the developer from continuing with project, felt building permits could be issued, provided all criteria has been met, with the condition that school impaction fees will be required if so determined at a subsequent meeting. Planning Director Kicak foresaw no problem with foregoing school impaction fees until determination is made, but questioned problem of enforceability of payment thereof. Noted the School Impaction Fee Ordinance could be amended, however, hoped issue could be resolved prior to the issuance of the occupancy permit or final approval. Councilman Matteson, concurred with Councilman Evans, feeling granting waiver could create future problems. Noted other organizations who have paid the school impaction fees, referencing Sister's of St. Page 9 - (6/12/86) Benedict, a group who would not foreseeably have an impact on the School District. Councilwoman Pfennighausen concurred with cost prohibitiveness of future conversion of facility into apartments. Regarding Mt. Vernon Villas, felt if units designated for seniors are legally bound to remain as such, no school impaction fees should be imposed. Not certain whether bachelor apartments would generate children. Councilman Petta did not feel there was sufficient information or knowledge to comment on cost prohibitiveness of conversion process. Felt this type of facility had not been previously addressed when school impaction fees were developed, therefore, recommended staff study to what extent or degree a facility of this nature could potentially impact the School District in the future, regardless of how remote the generation of students might appear at present. CC-86-151 Based on above, Motion by Councilman Petta, Second by Mayor Pro Tem Matteson, to delay making a decision for two weeks until staff has provided sufficient information relevant to the foreseeable impaction with this type of facility upon the schools. It was clarified the Motion includes allowing the applicant to proceed, provided there is a legal way in which the City can enforce the school impaction fee, should Council in fact impose one Mayor Grant indicated little concern with actions that set precedents, was convinced, notwithstanding Councilman Petta's remarks, that the facility will not impact the schools at this point, therefore, basically supported Councilwoman's Pfennighausen's Motion, unless additional information, subsequently provided, effected a change of position. Noted Councilman Petta's Motion will simply have the effect of postponing issue and would not in any way nul 1 i fy or i nv al i date intent of Councilwoman Pfennighausen's Motion. Motion No. CC-86-151 carried, 3-2, with Councilmembers Evans and Pfennighausen voting NOE City Attorney Hopkins clarified vote on Councilwoman Pfennighausen's Motion will come before Council at the June 26 meeting. PROPOSED REFUSE -TO -ENERGY FACILITY TO BE CONSTRUCTED IN RIALTO Relative to proposal by Rialto Power Corporation to construct a refuse -to -energy (tire burning) facility in Rialto, Mayor Pro Tem Matteson introduced Mr. Mike Williams, 940 South 'Willow, Rialto, who showed a video presentation relative thereto Mayor Grant noted the South Coast Air Quality Management District will conduct a Public Hearing at the Bloomington High School Auditorium, June 1R, 1986, 7 00 p m., and invited interested persons to present written or oral comments Mr. Williams requested Council 's involvement to provide input at Public Hearing. Noted proposed tire burning plant is an experimental project and would be the only one if its type in the world. Page 10 - (6/12/86) Mayor Pro Tem Matteson voiced concern relative to proposed Rialto location of tire buring plant, west of City limits, which, due to wind direction, would invariably pollute Grand Terrace with toxic fumes. RESOLUTION NO. 86-28 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALI ORNIA, STRONGLY OPPOSING CONSTRUCTION OF A REFUSE -TO -ENERGY FACILITY IN THE CITY OF RIALTO, CALIFORNIA. CC-86-152 Motion by Councilman Petta, Second by Mayor Pro Tem Matteson, to adopt Resolution No. 86-28. Mr. Williams advised the Rialto Power Corporation has complied with - all requirements to secure permits for construction with exception of the SCAQMD permit. Related the Negative Declaration was issued based upon an out-of-state prepared EIR, 13 cancer -causing pollutants could be generated from such a facility. Councilman Evans questioned whether the Power Company could be required to obtain a local EIR. City Attorney Hopkins advised a letter of protest could be prepared stating therein the negative impact the project would impose on the City of Grand Terrace, which was not felt to be adequately addressed in the Negative Declaration. Councilman Evans requested a copy of the Company's study and staff to explore potential legal methods to stop the project. Motion No CC-86-152, carried, ALL AYES. Bea Gigandet, 22743 Miriam Way, felt all efforts should be expended toward halting construction of proposed plant. HISTORICAL AND CULTURAL ACTIVITIES COMMITTEE - Minutes of the April 29 and May 5, 1986 meetings were provided. CC-86-153 Resignation of Elizabeth Duarte - Motion by Mayor Pro Tem Matteson, Second y Councilwoman P ennig ausen, to accept Elizabeth Duarte's resignation, with regret, and authorize advertising vacancy for an unexpired term to expire 6/30/88. It was concurred the Motion would include appropriate recognition for length of service, in addition to a letter. Motion No. CC-86-153, carried, ALL AYES. CRIME PREVENTION COMMITTEE - Ed O'Neal, Committee member, reported the following Meeting of June 2, 1986 whereat new Committee members got acquainted Committee plans to prepare procedural guidelines, (2) Bicycle Safety Program to be held Saturday, June 14, 1986, at 1 00 p M. EMERGENCY OPERATIONS COMMITTEE REPORT - Minutes of the April 17, 1986 meeting were provided Page 11 - (6/12/86) POLICE CHIEF REPORT - Councilwoman Pfennighausen voiced concern rel ative to I ack o being informed about criminal activities within the community, felt daily crime log did not provide adequate detailed information, requested Council be supplied a clear, concise report, at least on a monthly basis, regarding incidents of crime in the City. Councilman Petta felt Council at fault for not making it clear as to what type of report or accounting of crime desired. Captain Bradford, San Bernardino Sheriff's Department, foresaw no problem with providing a monthly recap of crime occuring within the community. CITY ENGINEER REPORT - (1) Referencing draft of letter to be sent to homeowners regarding securing rights -of -way needed for the widening of Barton Road/Michigan, in exchange for City's installation of various property improvements, Councilman Evans expressed concern with paragraph 4, wherein it states- "As consideration for dedication, the City Council may wish to consider participating in the cost for these individual connections on your property," feeling it infers the City will pay for the undergrounding of utilities. Councilman Petta, with Mayor Pro Tem Matteson concurring, felt aforementioned paragraph should be deleted, feeling to participate with the cost of undergrounding of utilities, in addition to installing curb, gutter, and sidewalk improvements, goes beyond the reasonable cost for securing the necessary rights -of -way. Council concurred, (2) Undergrounding of Utilities Project - Planning Director Kicak relate contact with Sue Noreen, SCE representative, who, in turn, has requested their planner to coordinate with Pacific Bell Telephone and attempt to advance City's funding for undergrounding of utilities under Rule 20A up to five years, noted potential total available funding for project in excess of $200,000. CITY MANAGER REPORT - Community Services Departmental Manpower - City Manager Armstea Fistributed memorandum from Randy Anstine, Community Services Director, relative to lack of necessity at this time to increase Community Services Departmental Manpower. To alleviate previously budgeted projects from carrying over to the next fiscal year, Councilwoman Pfennighausen requested a timeline be established, including start and projected completion date of all major appropriated FY1986-87 projects and a report with such information provided within the next 30 days. City Manager Armstead advised an Engineering Project Status Report containing above information is forthcoming. COUNCIL REPORTS Reschedule July 24, 1986 CRA/Council Meeting - Councilwoman Pfennighausen note necessity to reschedule above meeting due to conflict with the Mayors and Councilmembers Executive Forum in Monterey, scheduled for July 23-25, 1986. Mayor Pro Tem Matteson, with Councilwoman Pfennighausen in concurrence, requested meeting be rescheduled to July 31, 1986. Council concurred. Mayor Pro Tem Matteson noted Council's rudeness at meetings relative to inattentiveness to speakers. Page 12 - (6/12/86) Page 13 - (6 /12/86) Mayor Grant reported the following (1) Attendance at the Broken Arrow District Scout-O-Rama in Colton, June 7, 1986, (2) Congratulated Mr. Anstine and Renee McCarthy on the Recreation Summaries provided relative to the numerous activities offered within the community, commended them for initiation of outstanding recreation programs, (3) Attended LAFC meeting in Chino, June 9, 1986. Mayor Grant suggested delaying continuation of budget units until next meeting, with Council in concurrence. CAL ID FINGERPRINT PROGRAM Item continued to next meeting. NOVEMBER 4, 1986, GENERAL MUNICIPAL ELECTION City Clerk Dughman briefly outlined various Resolutions required for the upcoming General Municipal Election. Mayor Grant advised an alternate Advisory Measure relative to Street Lighting had been submitted by Councilman Evans. Councilman Evans felt proposed Advisory Measure verbage pertaining to the possible establishment of an assessment district for installation of street lights confusing and contained inference that a one-time assessment is being considered, noting that not to be the intent. Felt public should be fully aware of City's intention to consider establishing an ongoing assessment district, initially having a particular cost, but potentially increasing in future years. Therefore, submitted his proposal in which measure was spelled out more definitively. Mayor Grant agreed to language of revised measure, as proposed by Councilman Evans, with the inclusion of street lighting for traffic safety, crime prevention, and aesthetic purposes. Mayor Pro Tem Matteson requested the fact that an annual assessment would be levied be included therein City Attorney Hopkins advised the Advisory Measure would be reworded, therefore, the Election items were delayed to the June 26 meeting. Recessed at 10 14 p m. and reconvened at 10 19 p.m., with all members in attendance except Councilwoman Pfennighausen, who left the meeting at 10 14 p.m Council recessed to Closed Session at 10 19 p m. to discuss a personnel matter, with City Attorney Hopkins in attendance. City Manager Armstead and Planning Director/City Engineer Kicak attended the second Closed Session matter regarding litigation. Reconvened at 11 19 p m , with Councilwoman Pfennighausen absent. 1 Mayor Grant noted issues of Personnel and Litigation were discussed, with no action taken. Adjourned at 11 19 p.m. The next regular meeting will be held 'Prsday, June 26, 2986, at 5 50 p.m Respectfully submitted, i y Clerk APPROVED Mayor Page 14 - (6/12/86) (_WUvAk DATE June 25, 198 ,moT R eu T,,4 C R A ITFM ( ) COUNCIL ITEM (Xx MEETING DATE June 26, 1986 AGENDA ITEM NO 3E SUBJECT CONTRACT EXTENSION FOR STREET SWEEPING, STREETS ANT) STORM DRAIN MAINTENANCE AND LANDSCAPING FUNDING REQUIRED NO FUNDING REQUIRED STAFF RECOMMENDS COUNCIL AUTHORIZE EXTENDING CONTRACTS FOR STREET SWEEPING, STREETS AND STORM DRAIN MAINTENANCE AND LANDSCAPING DUE, TO EXPIRE ON 6/30/86, TO 7/15/86 TO ALLOW TIME TO PROCESS BIDS AND CONTRACT AWARD SCHEDULED FOR 7/10/86. RLA i T A U� Date June 18, 1986 C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: June 26, 1986 AGENDA ITEM NO. 5�q SUBJECT: Planning Commissioner Appointments FUNDING IS REQUIRED NO FUNDING IS REQUIRED XX Staff is requesting that reappointments/appointments to the Planning Commission be on the July 31st Agenda to allow sufficient time to receive additional appl fictions and set up interviews, as requested by Council. Another Chamber of Commerce Newsletter article advertising vacancies and encouraging applications will be in the July issue. For your information and concurrence ID 3 ETA o ►T 4VAq_ Date June 17, 1986 C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: June 26, 1986 AGENDA ITEM NO.5,6 (,/) SUBJECT: Scheduled and Unscheduled Vacancies of the Parks & Recreations Commitee FUNDING IS REQUIRED NO FUNDING IS REQUIRED XX There are four Scheduled Vacancies effective June 30, 1986 on the Parks & Recreations< Committee, and all Members are requesting consideration for reappointment. Following is a list of those Members along with their original dates of appointment and date of reappointment, if applicable Member Dick Rollins Louis Galvez Lenore Frost Ken Ri nderhagen Original Date of Appointment Reappointment 1/10/79 7/1/82 12/14/83 -- 1/10/83 -- 7/1/82 -- Attached is the Policy dealing with Terms of Appointments. Note that the term "Commission" means Committee, Board or Commission. Item 7 states that members who have served two consecutive full terms may not be reapp not ted to the Committee for a period of two years. Dick Rollins, a Charter member, is reouesting a third appointment, however, his first term lacked five months and 10 days of being a full four-year term. Attached are Applications) submitted for Council consideration, although no recommendations have been received from the Committee at this time. Staff Recommends Council CONSIDER REAPPOINMENTS/APPOINTMENTS TO FILL THE FOUR SCHEDULED VACANCIES, FOR FOUR-YEAR TERMS TO EXPIRE JUNE 30, 1990. ID I CITY OF GRAND TERRACE POLICY MANUAL C C Terms of Appointments NO 01-02-79 Issue 5 Page 2 of 4 The following provisions pertain only to members and associate/alternate members of those Commissions established by the City Council 1 Unless prescribed by statutory requirements, no appointment shall exceed four years in length 2 The terms of office shall be staggered so that one-half of the members terms shall expire on June 30th of even numbered years 3 Terms shall expire on June 30 of the appropriate year, and subsequent new terms shall begin July 1 of that year unless otherwise specified by the City Council 4 In an emergency an unscheduled vacancy may be filled by an Acting Appointee," but a final appointment cannot be made until at least ten working days after a "Notice of Unscheduled Vacancy on Board, Commission, or Committee" has been posted 5 All final appointments shall be made for either a full term or completion of an unexpired term 6 Any appointment to fill an unexpired term of office shall expire on the normal date of the appointee being replaced 7 Members of Commission who have served two consecutive full terms may not be reappointed to that Commission for a period of two years. 8 All Commissions shall elect a chairperson and vice -chairperson at the first meeting in July of even -numbered years, and he/she shall serve for a period of two years 9 Chairpersons shall have the right to monitor the participation and attendance of appointees. In cases where the chairperson deems advisable, these cases shall be reviewed with City Staff and/or City Council Qualifications for Appointment 1 Appointees by the City Council shall be residents of the City of Grand Terrace 2 Associate members without voting privileges may consist of owners and/or operators of businesses within Grand Terrace and appropriate technical experts 3 Specific qualifications, if any, for each Commission shall be set by the City Council CITY OF GRAND TERRACE APPLICATION FOR CITIZEN SERVICE COMPLETE AND SUBMIT TO CITY CLERK'S OFFICE AS A MEMBER OF IWORMATM CLP*4 FMLRHED M. Lug NAME -1 Ay ►N W i -VNO CZ ADDRESS V .), R Sy W G2pLc-1z HOME PHONE 3-1 O _ k3S 8' BUSINESS PHONE 10CCUPATION SOC:kQ L \,k 0a 2� EDUCATION. (List highest year completed and all degrees) MAT Are there any workday evenings you could not meet? Yes ( ) No kr If so, please list. Why are you interested in this position _ I _n In —1 r r. ;AMFMAYA 1pA _ !�" What do you consider to be your major qualifications? 4 1 2 3 Please attach a written statement containing any additional information j(pu feel would be useful to the City Council 1966 CITY OF GRAND T ERIRACE-i %OTA U ►T ;AAA Date June 17, 1986 C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: June 26, 1986 AGENDA ITEM NO. _ C Cj SUBJECT: Scheduled and Unscheduled Vacancies of the Historical & Cultural Activities Committee FUNDING IS REQUIRED NO FUNDING IS REQUIRED XX There are four Scheduled Vacancies effective June 30, 1986 on the Historical & Cultural Activities Committee. The only Member not requesting consideration for reappointment is Barbara Bayus. Following is a list of those Members requesting reappointment, along with their original appointment dates. Member Viola Gratson Irene Mason Hanna Laister Original Date of Appointment Reappointment 11/29/84 -- 5/13/82 9/18/80 4/22/82 There is also one unscheduled vacancy due to the resignation of Elizabeth Duarte, and that vacancy has been advertised As yet there have no applications submitted. Council will be provided any applications received prior to the meeting, however, there will be no Committee recommendations, which has been the custom. Staff Recommends Council CONSIDER REAPPOINTMENT OF ABOVE MEMBERS TO FILL THREE OF THE FOUR SCHEDULED VACANCIES, FOR FOUR-YEAR TERMS TO EXPIRE JUNE 30, 1990. (This will leave one scheduled vacancy to expire in 1990 and one unscheduled vacancy to expire in 1988) ID ETA IeO T ' Date June 17, 1986 C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: June 26, 1986 AGENDA ITEM NO. Cf-) SUBJECT: Scheduled and Unscheduled Vacancies of the Crime Prevention Committee FUNDING IS REQUIRED NO FUNDING IS REQUIRED XX There are two Scheduled Vacancies effective June 30, 1986 on the Crime Prevention Committee plus one existing vacancy created by increasing the membership from five to seven members - that vacancy has been advertised. Following is a list of the two Members requesting reappointment, along with their original dates of appointment. Original Date of Member Appointment Reappointment Ron Wright 6/27/85 Ed O'Neal 9/26/85 -- Staff Recommends Council CONSIDER REAPPOINTING ABOVE MEMBERS TO FILL TWO SCHEDULED VACANCIES FOR FOUR-YEAR TERMS TO EXPIRE JUNE 30, 1990. (This will leave one vacancy to expire in 1990). ID ETA C R A ITEM ( ) COUNCIL ITEM (XX) AGENDA ITEM NO. 5r;F W ,eo T Date. June 17, 1986 MEETING DATE: June 26, 1986 0 SUBJECT: Scheduled and Unscheduled Vacancies of the Emergency Operations CommTttee- FUNDING IS REQUIRED NO FUNDING IS REQUIRED XX There are three Scheduled Vacancies effective June 30, 1986 on the Emergency Operations Committee, two of those vacancies were previously unscheduled vacancies due to resignation of Donald Minesinger and declared vacancy of Roberta Fulton's appontment. The other Scheduled Vacancy is due to the expiration of Ed Luers' term, and he wishes to be considered for reappointment - his original appointment was 2/24/83. Attached is an application, for which we have not as yet received a recommendation from the Committee. Additional applications will be provided if received prior to the meeting. Staff Recommends Council CONSIDER REAPPOINTMENT OF ED LUERS FOR A FOUR-YEAR TERM TO EXPIRE JUNE 30, 1990. (This will leave two vacancies for terms to expire in 1990) ID a Ri IA ON COY C I T Y OF GRAND TERRACE FURN1SHDTp; APPLICATION FOR CITIZEN SERVICE pm --:EUJr Ca,,�-`ul-L f 0 0 00 COMPLETE AND SUBMIT TO CITY CLERK'S OFFICE AS A MEMBER OF. NAME: ADDRESS34 HOME PHONE: BUSINESS PHONE. 7 - Z// OCCUPATION: EDUCATION: (List highest year completed and all degrees) (16 �� e 9 -e Are there any workday evenings you could not meet? Yes No ( ) If so, 7L2es - please list. Why are you interested in this position: / a m 4*1 /c?1 es -71,f �( Si A) G U5 AA,y 6( i s 6 A) -� /� C- T WYA- L w ou [y e 0- Wha do you consider to be your major qualifications? / Q hi a ti i�cJ��/`�s-�e� id J Q a -741,ati'c l a x,Sri,, e REFERENCES. I_ ,-?BPS q- I-L d dt? r 7Y-7-6)/6 2 ec % 'It --r5-7?3- -�2Oj-)- Please attach a written statement containing any additional information you feel would be useful to the City Council RECEIVED MAY 11986 rlTv nr CRAmn TCODAPE DATE June 19, 198E ETA R ieT �► S�* C R A IT:M ( ) //,^ COUNCIL ITEM (X) MEETING DATE. June 26, 1986 AGENDA ITEM NO ( 24 SUBJECT PUBLIC HEARING -- PROPOSED USE OF REVENUE SHARING FUNDS FUNDING REQUIRED NO FUNDING REQUIRED X Prior to adoption of the FY 1986-87 Budget, a Public Hearing must be conducted to allow public input on the proposed use of Revenue Sharing Funds anticipated to be received by the City. This information has been published in the Sun, as legally required. The current City Budget estimates the amount of Revenue Sharing at $14,884. This conservative estimate is based on the current entitlement period. It is possible the program will be renewed and staff requests the amount proposed to be used for law enforcement be $60,000.00. STAFF RECOMMENDS THAT COUNCIL 1. ADVISE THE PUBLIC THAT THE CITY IS PROPOSING TO USE THE REVENUE SHARING FUNDS FOR FY 1986-87 FOR LAW ENFORCEMENT. 2. CONDUCT A PUBLIC HEARING, INVITING CITIZEN INPUT ON HOW THEY WOULD LIKE THE REVENUE SHARING FUNDS TO BE USED. 3. MACE A FINAL DETERMINATION THAT REVENUE SHARING FUNDS ARE TO 3E EXPENDED FOR LAW ENFORCEMENT. TS bt Y DATE: ST June 60 1986 AFF REPOR 112-8 28.5042 -�5� C R A ITEM ( ) COUNCIL ITEM �x) MEETING DATE: June 26, 1986 AGENDA ITEM NO. SUBJECT Tentative Tract Map 13205/Specific Plan 85-12-Terrace View Tract FUNDING REQUIRED NO FUNDING REQUIRED xx The Planning Commission, at their special meeting of June 9, 1986, considered Tentative Tract Map 13205 and Specific Plan 85-12. Attached, for your information, is a copy of the Staff Report as it was presented to the Planning Commission. In addition, attached is a copy of the minutes of the Planning Commission when this matter was considered. Please be advised that these minutes have not yet been approved by the Commission. STAFF RECOMMENDS THAT THE CITY COUNCIL ADOPT RESOLUTION APPROVING TENTATIVE TRACT MAP 13205/SPECIFIC PLAN No. 85-12 AND MAKING OTHER DETERMINATIONS. (The Resolution finds the Specific Plan, as conditioned for mitigation measures, will not have a significant effect on the environment, approves the Specific Plan subject to mitigation measures and conditions as set forth, adopts Negative Declaration and instructs the City Clerk to file a Notice of Determination). JK/lh Attachments RESOLUTION NO. 86- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, APPROVING TENTATIVE TRACT MAP NO. 13205/SPECIFIC PLAN NO. 85-12 AND MAKING OTHER DETERMINATIONS. (Terrace View Tract) WHEREAS, Tentative Tract No. 13050/Specific Plan No 85-12 (Terrace View Tract) was presented to the Grand Terrace Planning Commission and the City Council for consideration and approval, and WHEREAS, an environmental review has been conducted and noticed pursuant to Section 21092 of the Public Resources Code, based upon the review, including the mitigation measures, the City of Grand Terrace Environmental Review Officer found the proposed project will not have a significant effect on the environment, and WHEREAS, a Public Hearing has been conducted by the Planning Commission in the time, form, and manner pursuant to the Government Code 65500, and WHEREAS, following said Public Hearing and considering the review and findings of the Environmental Review Officer and the testimony given, said Planning Commission forwarded Tentative Tract Map No. 13205/Specific Plan No. 85-12 to the City Council with recommendation for approval subject to the Mitigation Measures, and WHEREAS, the City Council conducted a public hearing on this Specific Plan and consideration was given to both the testimony and evidence presented in behalf of the Specific Plan, NOW, THEREFORE, the City Council of the City of Grand Terrace does hereby resolve as follows SECTION 1. Environmental Review/Mitigation Measures - That this City Council does hereby approve the Mitigation Measures set forth in the Environmental Review for Specific Plan No. 85-12 and finds and determines that said Plan, as conditioned by said Mitigation Measures, will not have a significant effect on the environment. SECTION 2 Findings - That this City Council does hereby make the following findings re a-T tive to the adoption of Specific Plan No. 85-12 (1) That Specific Plan No. 85-12 will not be detrimental (a) To the general health, safety, moral s, comfort, or general welfare of the persons residing or working within the neighborhood of the proposed use or within the City, or (b) Injurious to property or improvements in the neighborhood or within the City, and (2) Specific Plan No. 85-12 is consistent with the latest adopted General Plan, and (3) Conditions necessary to secure the purposes of Chapter 18 of the Grand Terrace Municipal Code and the General Plan, including guarantees and evidence of compliance with conditions, are made part of this approval SECTION 3. Approval of Specific PI an - That this City Council , having reviewed the findings of the Environmental Review Officer and the testimony given, does hereby approve Tentative Tract Map No. 13205/Specific Plan No. 85-12, subject to the mitigation measures and the conditions as follows, adopt the Negative Declaration, and instruct the City Clerk to issue a Notice of Determination CONDITIONS (1) Those Conditions set forth in Specific Plan No. 85-12. (2) That Applicant and/or property owners shall comply with all applicable City ordinances, resolutions, Conditions of Approval, and additional Planning Commission conditions. (3) Approval of this Specific Plan No 85-12 shall expire, if not used, one year from the date of approval unless application for extension is made and approved prior to expiration of the one-year period (4) Approval of this application constitutes a Specific Plan approval only and does not constitute approval of a sign permit, grading permit, building permit, or any other permit required by the city. (5) Any development that is constructed on the Subject Sites shall substantially comply with the standards and conceptual plan submitted and approved as Specific Plan No. 85-12. ADOPTED this day of ATTEST Acting City Clerk of the City of Grand Terrace and of the City Council thereof , 198. Mayor of the City of GrandTerrace and of the City Council thereof. - 2 - RESOLUTION NO. PC 86- 02 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF GRAND TERRACE, CALIFORNIA, RECOMMENDING APPROVAL OF TENTATIVE TRACT MAP NO. 13205/SPECIFIC PLAN 85-12 WHEREAS, Tentative Tract Map No. 13205/Specific Plan 85-12 has been prepared and submitted for approval as required by the General Plan; NOW, THEREFORE, the Planning Commission of the City of Grand Terrace does hereby resolve as follows: SECTION 1. Environmental Review - That with respect to an environmental review of Tentative Tract Map No. 13205/Specific Plan 85-12; an environmental review has been conducted and noticed pursuant to Section 21092 of the Public Resources Code; that based upon the review, including the mitigation measures, the City of Grand Terrace Environmental Review Officer found the proposed project will not have a significant effect on the environment. SECTION 2. Mitigation Measures - That this Planning Commission does hereby recommend approval of the Mitigation Measures and finds and determines that said Tentative Tract Map and Plan as conditioned by said Mitigation Measures will not have a significant effect on the environment. SECTION 3. Public Hearing - That a public hearing has been noticed, held, and conducted in the time, form, and manner pursuant to Government Code 65500. SECTION 4. Approval of Tentative Tract Map/Specific Plan - That this Planning Commission having reviewed the findings of the Environ- mental Review Officer and the testimony given does hereby recommend the City Council of the City of Grand Terrace approve the Tentative Tract Map 13205/Specific Plan 85-12, subject to the mitigation measures, make the findings, adopt the Negative Declaration, and instruct the City Clerk to issue a Notice of Determination. ADOPTED this ATTEST: CITY CLERK r Approved as to form: CITY ATTORNEY EM I, ILENE DUGHMAN, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution was adopted at a special meeting of th 9 Planning Commission of the City of Grand Terrace held on the 9th day of June, 1986, by the following vote AYES Commissioners Hawkins, Munson, Cole, Chairman Caouette NOES- None ABSENT Commissioner Collins ABSTAIN None City Clerk - 2 - I STAFF REPORT a PLANNING COMMISSION 12-8 6006 12-8 5042 PLANNING COMMISSION MEETING DATE JUNE 2, 1986 FROM PLANNING DEPARTMENT AGENDA ITEM NUMBER SUBJECT II B TENTATIVE TRACT MAP 13205/u SPECIFIC PLAN 85-12 - TERRACE HILLS - PUBLIC HEARING Mr. Bill Storm has resubmitted Tentative Tract Map 13205/Specific Plan 85-12, with the changes suggested by the Planning Commission. The Developer also states that he has met with the ad3oining property owners, and to the best of his knowledge, there is no opposition to the plan. A Notice of Public Hearing was sent to the property owners within 300 square foot radius as required. A letter from the Developer, describing his proposal is attached for your information. T J AUSTYN, INC 500 N Newport Boulevard Suite 201 Newport Beach Califomia 92663 (714) 642-6659 April 28, 1986 Mr Joe Kicak Grand Terrace City Engineer Kicak and Associates 22365 Barton Road Suite 110 Grand Terrace, CA 92324 Sub3ect: Tentative Tract Map 13205 Specific Plan 85-12 Dear Mr Kicak: Enclosed please find twenty two (22) copies of the sub3ect Tentative Map and Specific Plan revised to reflect changes suggested by the Grand Terrace Planning Commission and City Council. I trust that this package will be heard by the Planning Commission at their meeting scheduled May 5, 1986. The maDor changes incorporated into the revised map and specific plan are as follows: House Size We are now willing to commit to house sizes ranging from a minimum of 1350 square feet to at least a maximum of 1725 square feet. The proposed price range would be from ap- proximately $105,000 to $125,000 for the large unit. We are proposing four floor plans, two smaller homes consist- ing of three bedrooms, and two larger homes consisting of four bedrooms, with some of the dwellings having three car garages Larger Lots Our proposal is to develop lots of not less than 7200 square feet, however, at the northerly boundary of the pro3ect, easterly of the California Aqueduct, all lots will be a min- imum quarter acre We are continuing to propose a screening treatment along the rear property line of lots 8 through 14 which will consist of a six foot high fence, plus a combination of fast growing drought resistant and low maintenance shrubs and trees planted on the slopes behind the fence. Easterly Access We are proposing to develop Street "A" to our easterly prop- erty line which will provide a second access road to the parcel of land ad3acent to that property line. Of course, our proposal still includes the development of approximately 12 acres of parkland in the California Aque- duct Easement. Mr. Kicak, we have a considerable financial investment in the pro3ect, and are very concerned about the delays in the processing of the tentative map and specific plan. We be- lieve that we have now addressed the ma3or issues expressed by members of the community and we now expect that this pro- 3ect will move forward in a timely manner. Sincerely, William J Storm WJS/e3s Attachments: Tentative Map 13205 Specific Plan 85-12 Address labels 8 2"xll" transparencies I STAFF REPORT PLANNING COMMISSION MEETING DATE: February 17, 1986 FROM: AGENDA ITEM NUMBER: SUBJECT: Planning Department III b T. J. Austyn, Inc. - Terrace View Tentative Tract Map No. 13205/ Specific Plan 85-12 OWNER/APPLICANT: T. J. Austyn Inc. 500 Newport Blvd., Suite 201 Newport Beach, CA 92663 PROJECT LOCATION: The northwest corner of Main Street and Oriole Avenue at the base of Blue Mountain. A portion of the southwest 1/4 of the southeast 1/4 of the southwest 1/4 of section 4, Township 2 south, Range 4 west, San Bernardino Meridian, and; A portion of the east half of the south half of the southeast quarter of the southwest quarter of section 4, Township 2 south, Range 4 west, San Bernardino base Meridian, and; A portion of the east half of the south half of the southeast quarter of the southwest quarter of section 4, Township 2 south, Range 4 west, San Bernardino base and Meridian: Excepting therefrom that portion conveyed to S.I. Stearns by Deed Recorded in Book 618, Page 190 of Deeds, San Bernardino County Records. ASSESSOR'S PARCEL NUMBER: 277-181-19 277-181-18 AREA: 17.8 Gross acres GENERAL PLAN LAND USE DESIGNATION: Low Density Residential SURROUNDING GENERAL PLAN North - Low Density Residential AGENDA ITEM NO PC MEETING DATE 1 LAND USE DESIGNATION: IF, ZONING: South - County of Riverside East - Hillside/Rural Land Open Space West - Low Density Residential R-1, Single Family Residential ZONING: North = R-1 South - County of Riverside East - R-1, A-1 West - R-1 PROJECT DESCRIPTION: The proposed project consists of a 71 unit single family residence develop- ment. The site is 17.80 gross acres with a proposed density of 3.99 dwelling units per acre. As part of the proposed project, the developer will complete existing road improve- ments to full width adjacent to the project site on Oriole Street and half - width road improvements on Main Street. The proposed project is bordered on the north and east by large homes with horse stables. To provide a visual border between the existing homes and the proposed residential development, the applicant will screen the area using a combination of landscaping and fencing. The project is expected to be built in one model home phase with three residential -unit phases over a two year period. Associated road improvements will be phased with development. Grading is expected to commence in September 1986 with occupancy of the first phase in June 1987. Units will range in size from 950 to 1,250 square feet with one to three bedroom units. Associated amenities including air conditioning and landscaping will be provided. Selling prices of these units are anticipated to range from $80,000 to $100,000. Grading operations will be minimal and will balance onsite. An estimated 40,000 cubic yards of dirt will be moved to form individual building pads and internal streets. Staff Report 2-17-86 Page 2 �A The applicant proposed to develop the project under the existing R-1 zoning. The project will be consistent with the permitted uses and development standards as specified by Chapter 18.15 of the Municipal Code regarding R-1 Zoning. The development, as proposed, is consistent with the City of Grand Terrace's General Plan Land Use Designation and existing Zoning. The project is compatible with existing and developing surrounding residential use. REQUEST: The Developer is requesting approval of Specific Plan 85-12 in accordance with Section 18.06.845 of the Grand Terrace Municipal Code and the City's General Plan. He is also requesting approval of Tentative Tract Map No. 13205 in accordance with the City of Grand Terrace Municipal Code and the State Subdivision Map Act, to create 71 numbered lots that will include 71 single family residential units. STAFF ANALYSIS: The applicant has submitted a Specific Plan for the Planning Commission's review that is in conformance with the requirements of Title 18 and the General Plan requirements. Specific Plan 85-12 does address in detail the six (6) elements of the General Plan listed below: a) Hazards b) Natural Resources c) Aesthetics, Cultural and Recreational Resources d) Community Development e) Infrastructure f) Housing The procedure for the adoption of Specific Plans is basically the same as for General Plans. The Specific Plan may be adopted by either resolution or ordinance following a public hearing by the Planning Commission and the City Council. In this case the Specific Plan and Tentative Tract Map will be adopted by Resolution. Staff Report 2-17-86 Page 3 1 The attached Specific Plan has been analyzed as it relates to the General Plan and Title 18 Zoning Ordinance for the City of Grand Terrace. This project will require Site and Architectural Reviev in accordance with Chapter 18.48 of Title 18. No building permits will be issued for the proposed development until the Planning Commission has first made a finding that the structures conform with both the intent and provisions of this section of the Municipal Code. RECOMMENDATION: STAFF RECOMMENDS THAT THE PLANNING COMMISSION MAKE THE FOLLOWING FINDINGS AND RECOMMENDATIONS: 1. THE PROPOSED TENTATIVE TRACT MAP 13205, TOGETHER WITH THE PROVISIONS FOR IT'S DESIGN AND IMPROVEMENT IS CONSISTENT WITH THE CITY OF GRAND TERRACE'S GENERAL PLAN AND SPECIFIC PLAN 85-12. 2. ADOPT THE ATTACHED RESOLUTION RECOMMENDING TO THE CITY COUNCIL ADOPTION OF THE NEGATIVE ENVIRONMENTAL DECLARATION AND APPROVAL OF TENTATIVE TRACT MAP NO. 13205/SPECIFIC PLAN 85-12, SUBJECT TO THE FINDINGS AS WRITTEN IN THE STAFF REPORT AND SUBJECT TO THE CONDITIONS OF APPROVAL RECOMMENDED BY STAFF. Staff Report 2-17-86 Page 4 (,VICINITY MAP CONDITIONS OF APPROVAL TERRACE HILLS TENTATIVE TRACT MAP NO. 13205/SPECIFIC PLAN 85-12 1. If the above referenced project is approved, applicant and/or property owners shall comply with all applicable City Ordinances, Resolutions and development standards of the City. 2. The final map shall be prepared in accordance with the provisions of the Subdivision Map Act and submitted to the City Engineer for review and approval. Approval of Specific Plan 85-12 shall expire, if not used, one year from date of extension not exceeding -' one year. Approval of Tentative Tract 13205 shall expire two (2) years from date of approval unless application is made prior to expiration. Pursuant to the Subdivision Map Act, Subsection (e) of 66452.6, the City may extend the period for a period or periods not to exceed a total of three (3) years. 3. Approval of this application constitutes Specific Plan and Tentative Tract approval only, and does not constitute approval of any sign permit, grading permit, building permit, or any other permit required by the City. 4. Prior to the issuance of a building permit, the necessary additional dedication shall be provided along all right of ways in accordance with the General Plan. 5. Prior to the issuance of a building permit, a "will serve" letter from the Riverside Highland Water Company shall be submitted to the Department of Building and Safety. 6. Prior to recordation of final map, a letter of noninter- ference from any utility company, which may have rights of easement within the property boundaries shall be obtained. 7. There shall be an average twenty-five foot building setback from all dedicated street right of ways. 8. All private streets shall be constructed to provide for traffic index - 5 structural section. Subject property shall not be occupied and/or used for purposes applied for until the following conditions have been met: 9. The water system and fire hydrants shall be installed in accordance with the requirements of the State Health and Safety Code, the California Administrative Code, and plans approved by the governing fire protection authority. 10. A faithful performance bond in an amount equal to the estimated cost of uncompleted required improvements, plus the cost of administration, shall be posted with the City Building and Engineering Department, if the required improvements have not been completed at the time the occupancy permit is requested. i 11. Prior to any occupancy, a Certificate of Final Completion shall be issued by the City Building Department, after which, an application shall be submitted to the Department of Environmental Health Services for a Certificate of Occupancy. 12. Any phasing shall be submitted to the Planning Department for review and approval. 13. The applicant/owner shall have the Planning Commission approve the Site and Architectural Review plans per Title 18 Section 18.48 prior to issuance of Building Permits. 14. No lot shall have less than 40' of frontage; and less than 60' at the building set back line. 15. No lot shall have less than 7200 square feet. 16. Main Street shall be constructed per San Bernardino County Std. No. 103 (1/2 width plus & feet) throughout the limits of the Tract, and the design shall be coordinated with the Riverside County Road Department. 17. Oriole Avenue shall be completed to full width per San Bernardino County Std. No. 104. All interior streets shall be constructed per San Bernardino County Std. No. 104. 18. Sidewalks shall be constructed throughout the Tract per San Bernardino County Std. No. 109 Type B. 19. Provisions shall be made for the extension of utilities, acceptance of drainage, and extensions of local streets into the site. Local streets shall direct drainage and traffic to collector street. 20. Asphalt street surfaces shall be placed in two lifts. The second lift shall not be placed prior to completion of on -site building and off -site utilities. 21. Any irrigation water lines shall be properly destroyed, removed or relocated, as required by the Riverside Highland Water company. Engineered plans shall be prepared for relocating all water lines within subject tract. The relocation of these facilities shall be in accordance with the Riverside Highland Water Company and approved by City. 22. All improvement plans shall be reviewed and approved by the State Department of Water Resources and the City Engineer. 23. A bond will be required, prior to final tract approval for all work in the public right-of-way, and easements. A Conditions of Approval Page 2 1 lr grading bond will be required prior to the commencement of grading operations. A. Construct retaining walls as required. 25. All sewer bond Assessments and other fees as reflected in the preliminary Title Report, shall be paid prior to final approval of map. 26. Install standard street name and traffic control signs as approved by City Engineer. 27. The developer or his Engineer shall furnish the Fire Department with two copies of water system improvement plans. The Fire Department shall also sign all water plans prior to recordation. 28. A program of slope and erosion control shall be undertaken by the developer to preclude damage to the site and downstream property during heavy storm runoff, especially during the construction stage. Any damage encountered will be the responsibility of the developer. 29. If there are existing utilities, such as irrigation systems and power lines on the site that are not shown on the tentative map, these shall be relocated in accordance with the requirements of the owner. 30. Developer shall have fee ownership of all property within Tract boundary prior to recording of final map. 31. Main Street a. Construct concrete curb 22' north of street centerline. b. Construct standard sidewalk on north side of street. c. Install asphalt street section from north curb to match existing pavement. d. Main Street is to remain open to thru traffic at all times. 32. Oriole Street a. Construct curb and gutter 18' from street centerline. b. Construct standard sidewalk along east side of street. c. Install standard asphalt from new curb to match existing pavement. 33. All other interior streets a. Construct curb, gutters, and sidewalks on both sides of streets. b. Construct 36' standard asphalt street between curbs. Conditions of Approval Page 3 34. All street names shall be co-ordinated with the Historical and Cultural Committee. 35. Trees, irrigation systems and landscaping shall be as specified in the City of Grand Terrace Standards for tree planting. The developer shall maintain all landscaping until it is occupied by the new owner. 36. Water a. Construct water system in accordance with plans approved by Riverside Highland Water Company with fire hyrdant size type and location approved by Fire Department. 37. Sewer a. Construct sewer system in accordance with plans to be approved by the City of Grand Terrace. 38. Drainage a. Adequate provisions shall be made to intercept and conduct the off -site tributary drainage flow around or through the site in a manner which will not adversely affect adjacent or downstream properties. The Engineer shall submit a hydrologic report for the development. b. The drainage report shall contain detailed plans for intercepting the drainage from the east side of the Tract and conveying it to Main Street. 39. Street Lights a. Marbelite street lights shall be installed in accordance with the recommendation of the Southern California Edison Company • b. All conduit for street lights and other electrical service shall be underground. c. Prior to recordation of final map, deposit with the City, sufficient funds to pay street light energy cost in accordance with existing City policy. 40. Telephone a. Developer shall provide for underground telephone service for all lots. b. Developer shall provide for underground T.V. cable service to all lots. c. Developer shall provide for gas service to all lots. 41. All utilities in the public right-of-way shall be completed prior to final street paving and shall be underground. 42. All lots shall have a minimum area of 7200 square feet with a minimum depth of 100 feet and a minimum width of 60 feet Conditions of Approval Page 4 1 (70 feet on corner lots). Each lot on a cul-de-sac or on a curved street where the side lot lines are diverging �from the front to the rear of the lot, shall have a width of not less than 60 feet measured at the building set back line, and a minimum frontage of 40 feet. 43. Landscaping a. A minimum number of 1 inch caliper/ 15 gallon multi -branch trees shall be planted on the lot adjacent to the street right-of-way for each of the following types of lots: 1. Cul-de-sac lots - 1 tree 2. Interior lots - 2 trees 3. Corner lots - 3 trees The variety of tree to be provided is subject to City approval and is to be maintained by the property owner. b. Three (3) copies of a Landscaping Plan shall be submitted to the Planning Director for review and approval. Said Landscape Plan shall include the following: 1. The required slope planting. Slope planting shall be required for the surface of all cut slopes more than five (5) feet in height and fill slopes more than three (3) feet in height. Said slopes shall be protected against damage by erosion by planting with grass or ground cover plants. Slopes exeeding fifteen (15) feet in vertical height shall also be planted with shrubs, spaced at not to exceed ten (10) feet on centers; or trees, spaced at not to exceed twenty (20) feet on centers; or a combination of shrubs and trees as cover plants. The plants selected and planting methods used shall be suitable for the soil and climate. Tree 10% 15 gal.; 40% 5 gal.; 50 1 gal. Shrubs 20% 5 gal.; 80% 1 gal. Groundcover 100% coverage. 2. The required street trees. 3. All required walls. all decorative walls shall be designed and constructed to incorporate design features such as tree planter wells, variable setback, split block face, columns, or other such features to provide visual and physical relief along the wall face. c. Three (3) copies of an irrigation plan shall be submitted to the Planning Director for review and approval when slope planting is requrred. Slopes required to be planted shall be provided with an approved system of irrigation, designed to cover all portions of the slope. A functional test of the system may be required. The maintenance of graded slopes and landscaped areas shall be the responsibility of the Conditions of Approval Page 5 44. 45. 46. 47. 48. developer until the transfer to individual ownership. All irrigation systems, where required, shall be designed on an individual lot basis. d. All landscaping and irrigation shown on the approved landscape and irrigation plans and all required walls shall be completed or suitable bonds posted for their completion. A preliminary soil report shall be approved by the Building Official prior to recordation of the final map. Grading plans shall be submitted to and approved by the Office of Building and Safety as required by Uniform Building Code Chapter 70. Obtain a demolition permit for underground structures that must be broken, back filled and inspected before covering. Submit plans and obtain building permits for walls required by other departments. An erosion and sediment control plan shall be submitted to and approved by the Building Official prior to any land disturbance. 49. School Impaction fees in the amount of $1,678.00 per single family residence shall be paid to the Colton Unified School District prior to issuance of building permits. 50. All park facility plans shall be reviewed and approved by the Community Services Director and City Engineer prior to issuance of building permits. ACCEPTANCE OF CONDITIONS I am the owner of the property described above. I am aware of and accept all of the conditions set forth herein. It is further under- stood that all of the aforementioned conditions which require installation of improvements shall be completed in a manner satisfactory to the Planning Department and City Engineer's Office of the City of Grand Terrace and shall not be deemed complete until approved and accepted as said by Department. SIGNATURE DATE Conditions of Approval Page 6 1 RESOLUTION NO. PC 86- A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF GRAND TERRACE, CALIFORNIA, RECOMMMING APPROVAL OF TENTATIVE TRACT MAP NO. 13205/SPECIFIC PLAN 85-12 WHEREAS, Tentative Tract Map No. 13205/Specific Plan 85-12 has been prepared and submitted for approval as required by the General Plan; NOW, THEREFORE, the Planning Commission of the City of Grand Terrace does hereby resolve as follows: J SECTION 1. Environmental Review - That with respect to an environmental review of Tentative Tract Map No. 13205/Specific Plan 85-12; an environmental review has been conducted and noticed pursuant to Section 21092 of the Public Resources Code; that based upon the review, including the mitigation measures, the City of Grand Terrace Environmental Review Officer found the proposed project will not have a significant effect on the environment. SECTION 2. Mitigation Measures - That this Planning Commission does hereby recommend approval of the Mitigation Measures and finds and determines that said Tentative Tract Map and Plan as conditioned by said Mitigation Measures will not have a significant effect on the environment. SECTION 3. Public Hearing - That a public hearing has been noticed, held, and conducted in the time, form, and manner pursuant to Government Code 65500. SECTION 4. Approval of Tentative Tract Map/Specific Plan - That this Planning Commmission having reviewed the findings of the Environ- mental Review Officer and the testimony given does hereby recommend the City Council of the City of Grand Terrace approve the Tentative Tract Map 13205/Specific Plan 85-12, subject to the mitigation measures, make the findings, adopt the Negative Declaration, and instruct the City Clerk to issue a Notice of Determination. ADOPTED this ATTEST: CITY CLERK CHAIRMAN Approved as to form: CITY ATTORNEY REFERRAL MEMO — RECEIVED DATE : December 12, 1985 FROM: City of Grand Terrace Planning Department Attn: Joseph Kicak 22365 Barton Road, Suite Grand Terrace, CA 92324 825-7503 TO: GROUP W CABLE DEC 1(0195' GROUP w 110 150 El Camino Real, Suite 200, Tustin, CA 92680 FILE NO. 12-8. 6009 12-8.5041 S"s `SERNARDiNa nor 11 19S5 GEl CNAL MANAGE k&CEUvED SUBJECT. Application for Conditional Use Permit 8 Site S Architectural Review Approval Conditional Use Permit CUPBS-13, Tentative Parcel Map 9666 and site and Arcn-LE-ec-Euraievie - , of a lot into two parcels G the construction of a Pacific Bell Telephone switc1ling station. The above referenced application has been filed with the City Planning Director. Any planning comment you may have should be received in this office no later than for Planning Review. Should you have any conditions or concerns, or know of any reason why this project should not go forward, or wish to know what decision is made, please contact the department by calling the above telephone number or write referring to above file number. NOTE TO UTILITY COMPANIES: This is for your INFORMATION ONLY. No reply is necessary unless you have existing R/W or ease- ments across the property proposed for development. ----------------------------------------------------------- Our opinions and/or recommendations are as follows regarding the proposed: �p C�lJl,k �(ZoutJ a FACT L T' E , t Lot:�gT�v c.. ,\ RECEIVED AT FEB 0 71986 KOK & A.SSWATE$ ZCA W"UnovM0 C=d^_-sbne and Cable hW 2090 vo. ''D" Si':�£LT P O BOX 2445 SAN 8ERNAR?`k1N) ry srtnrau» rw%Am r l.. J MOIner GROW aMW w raw, lna. A 3ubskUM or MO ' IV .. Md cn+w r». sae M-1M D` sa... 3- e.rn d,no, CA 2240 � m41 J. Planning Department Attn: ALEx ESTRADA, Planning Director 22365 Barton Road, Suite 110 Grand Terrace, CA 92324 825-7503 TO: Group W Cable Attn: John Lowe 150 El Camino Real, Suite 200, Tustin, CA 92680 FILE D% 12-8.6008 9,001" ~.0 SUBJECT. Application for Conditional Use Permit 6 Site 6 Architectural Review Approval Tentative Tract Map No. 13205 Terrace View. 71 lots on 17.8 acres located on Northeast corner of Alain and Oriole Ave. The above referenced application has been filed with the City Planning Director. Any planning comment you may have should be received in this office no later than December 13, 1965 for Planning Review. Should you have any conditions or concerns, or know of any reason why this project should not go forward, or wish to know what decision is made, please contact the department by calling the above telephone number or write referring to above file number. NOTE TO UTILITY COMPANIES: This is for your INFOR.�lATION ONLY. No reply is necessary unless you have existing R/W or ease - Tents across the property proposed for development. ------------------------------------------------- Our opinions and/or recommendations are as follows regarding the proposed: (21 F F (C (= t o t ca t=o 2th T- p EC l S i o to t,) P" .S t" iA. 4 . L 1'Y1 �j N E R t SvpaRVISnRto, partment t`'S� ! y Agency) ^`T x Cable, bfC P O BOX 24,,3 SAtJ '1lA- gSI—ZScr Ucr.32 I REFERRAL MEMO OATE : December 30, 1965 FROM: City of Grand Terrace Planning Department Attn: Joseph Kicak 22365 Barton Road, Suite Grand Terrace, CA 92324 825-7503 TO: Mr. Frank Kawasaki Fire Warden Dept. - 3800 Siena Way, San Bernardino, CA 92405 F LLE NO. 1 -a-. ---- RFCgWD a 110 JAH 311986 KIM i 11,NVAI S SUBJECT: Application for Conditional Use Permit 6 Site 9 Architectural Review Approval Tentative Tract No. 13205, 71 lots on 17.8 acres located at the corner of Main Street and Oriole. The above referenced application has been filed with the City Planning Director. Any planning comment you may have should be received in this office no later than FEBRQAM 12, 1986 for Planning Review. Should you have any conditions or concerns, or know of any reason why this project should not go forward, or wish to know what decision is made, please contact the department by calling the above telephone number or write referrinq-to above fil* number. NOTE TO UTILITY COMPANIES: This is for your INFOR.MATICN ONLY. No reply is necessary unless you have existing R/W or ease - rents across the property proposed for development. ---------------------------------------------------------------- Our opinions and/or recommendations are as follows regarding the proposed: Pex� A-, TACct RE.STRY AND FIRE Wj DEN DEPARTMENT Pmtectwe Plaswise See.lces • coo CA w*t Ce tw US No Anowbe" Av oe. Fiat Floor • ..ate Owmanhas. CA 924IS4106 (714) 3 4299-nSl DATE : / /z9/86 TO : Cry OF 4-7A&vJ0 /t94ACE ,/ FROM : DON C. BANGHART, County Fire Warden SUBJECT : FIRE PROTECTION REQUIREMENTS COUNTY OF SAN BERNARDINO OFFICE OF PUBLIC SAFETY FLOYD TiDWELL. Dikecew .fin am "soma t A EMERGENCY SERVICES REFERENCE NO.: 7Z /3205 APN : Z7"7-/ 81-W 18 MAN OruoLe Srs) A1!6_- Co"6.iL , C� I &P 6j�wlD (6WCt_ G. Fl . The above referenced project is protected by the FCrOrW 4 &E UJAge,,J'Dr•r. Prior to construction occurring on any parcel the owner thall contact the fire department for verification of current fire protection development requirements. 1,1F2. All new construction shall comply with applicable sections of the 1982 Uniform Fire Code (Ordinance No. 2816), Development Code, Community Plans, and other statutes, ordinances, rules and regulations regarding fires and fire prevention adopted by the State or County. �F3. The street address shall be posted with a minimum of three (3) inch numbers, visible from the street in accordance with San Bernardino County Ordinance No. 2108, prior to occupancy. Posted numbers shall contrast with their background and be visible and legible from the street. �4. Each chimney used in conjunction with any fireplace or any heating appliance in which solid or liquid fuel is used shall be maintained with an approved spark arrestor as identified in the Uniform Fire Code. 2'**"F5. All flammable vegetation shall be removed from each building site a minimum distance of thirty (30) feet from any flammable building material, including �/ a finished structure. G2 F6. The development and each phase thereof shall have two points of vehicular access for fire and other emergency equipment, and for routes of escape which will safely handle evacuations as required in the Development Code a F7. Private roadways shich exceed one -hundred and fifty (150) feet in length shall be approved by the fire agency having jurisdiction, and shall be extended to within one -hundred and fifty (150) feet of and shall give reasonable access to all portions of the exterior walls of the first story of any building. An access road shall be provided within fifty (50) feet of all buildings if the natural rade between the access road and building is in excess of thirty percent 730%). Where the access roadway cannot be provided, approved fire protection system of systems shall be rpovided as required and approved by the fire department. []3"'F8. A turn -around shall be required at the end of each roadway 150 feeCbr% more in length and shall be approved by the fire department. Cul-de-sac length shall not exceed six -hundred (600) feet except as identified in the Development Code. [v"F9. Private road maintenance, including but removal, shall be provided for prior to documentation shall be submitted to the a? f*1"'0. not limited to grading and snow recordation or approval. Written fire agency having jurisdiction. All fire protection systems designed to meet the fire flow requirements specified in the Conditions of Approval for this project shall be approved by the fire agency having jurisdiction prior to the installation of said systems. Said systems shall be installed and made serviceable prior to recordation unless construction of said systems has been bonded for as required by the water purveyor. Water for fire protection, as required by the fire agency having jurisdiction, shall be in and operable prior to the start of building construction and shall be over and above the average daily consumption of water. The following are minimum requirements for your proposed development: A. System Standards *Fire Flow GPM @ 20 psi Residual Pressure Duration Hour/s Hydrant Spacing row Feet * If blank, flow to be determined by calculation when additional construction information is received. B. Distribution System, Mains 6 inch minimum Laterals 6 inch minimum Riser 6 inch minimum C. Fire Hydrants Number Total Type 6 Inch w/ / - Inch outlet/s w/ National Standathread and w/ / - 5/ inch pumper connection Street Valve 6 Inch Gate [�1. The required fire flow shall be determined by appropriate calculations, using the 1974 edition of the Insurance Services Office (ISO) "Guide for the Determination of Required Fire Flow". [jF12. In areas without water -serving utilities, the fire protection water system shall be based on NFPA Pamphlet No. 1231, "Water Supplies for Suburban and Rural Fire Fighting". A storage reservoir must be provided for each parcel; the minimum capacity to be maintained shall be determined by the fire department. t2'143.-9he developer or his engineer shall furnish the fire department with two copies of water system improvement plans where fire protection water systems are required. In addition, a letter from the water purveyor stating what fire flow can be met shall be required. The fire department shall also sign all water plans prior to recordation. F14. Mountain Fire Zone building regulations specified in San Bernardino County Ordinance No. 2475 shall be strictly enforced. [�F15. A greenbelt or fuel modification zone shall be required. Requi, nts wi11 be site specific to the project. The greenbelt/zone plan must be filed with and approved by the fire department with jurisdiction prior to recordation of the final map. Maintenance of said greenbelts and/or fuel modification zones shall be provided for with approval from the fire department. Questions and/or comments may be directed to the Fire Protection Planning Section; County Government Center, 385 North Arrowhead, 1st Floor, San Bernardino, California, 91415-0186; or :all 714/383-7150 or 7151. Thank you for your cooperation. Sincerely, DON C. BANGHART County Fire Warden by ASST-- cc: T.T. A usn&l, T. JC-. �,sC0Cr tJ► ILA-kA�) �l-I ►)C"' 0- Stb,r� X,u re.s , o644i. ctc,w.o (IJ41� C. 3S(-7 P. DcC't-exr-oL SM-23 FcLe The following are 0 Non -Standard Conditions F] Clarifications 0 Comments r 12-8.1057 GRAND TERRACE PLANNING COMMISSION MINUTES OF SPECIAL MEETING JUNE 9, 1986 The special meeting of the Grand Terrace Planning Commission was called to order at the Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, CA 92324 on June 9, 1986, at 7.00 p.m. by Chairman Caouette. PRESENT Norman Caouette, Chairman Jerry Hawkinson, Vice -Chairman Gerald Cole, Commissioner Ray Munson, Commissioner Joseph Kicak, Planning Director Ivan Hopkins, City Attorney Lynn Halligan, Planning Secretary EXCUSED ABSENCE: Sanford Collins, Commissioner PLEDGE OF ALLEGIENCE. Led by Vice-Ghairman Hawkinson. I. MINUTES A. Minutes of May 19, 1986. PCM 86-50 Motion by Commissioner Munson and seconded by Vice -Chairman Hawkinson and passed by a 4-0 vote, to approve the minutes as submitted. II. PUBLIC HEARINGS A. Request for a Variance at 22154 DeBerry Street. Chairman Caouette asked Staff for presentation for the continued request for a variance to allow for an R-2 use on an R-1 lot at 22154 DeBerry Joseph Kicak, Planning Director, presented the staff report. Noted that a letter from Mr Grable, the applicant, which was addressed to the City Council, was received and handed out to the Planning Commission this same evening. Ivan Hopkins, City Attorney, spoke to the letter that was handed out, as well as, a petition that was also presented to the Planning Commission. Mr. Hopkins read the statement from the petition for the record As the statement reads, it would not be a variance, but a rezone. Also noted, that if the Planning Commission determines that they will grant a variance of some sort, then they must make the following three (3) findings on approval. The strict application of the provisions of this title, Title 18, deprives the property of privileges enjoyed by other property in the vicinity and under identical zoning classification. The proposed variance will be consistent with the latest adopted General Plan. The proposed variance does not allow any land use which is iiot In conformity with the regulations specified for the aistrict in which the land is located. Mr. Hopkins read from Section 18.75.010 of the Grand Terrace Municipal Code regarding variances when granted. 18.75.10: "Where practicle difficulties, unnecessary hardships and results inconsistent with the general purposes with this Title may result in strict application from certain provisions thereof, variance maybe granted as provided in this section." Further, provided this procedure may not be used to change the use of the land. Chairman Caouette asked if there were any questions of staff. Being none, asked if the applicant was present and if he would like to address the Commission. Lee Grable, 22154 DeBerry, noted that the letter covered his request. Stated that the house is 1400 square feet, and totally self-contained. Also, that it is strictly a matter of refinancing on the property. In response to Commissioner Munson's questions about a 15' strip being purchased, Mr. Grable replied that he bought it to get the right to park on that land. Chairman Caouette asked Mr. Grable to explain the reason for the variance. Mr. Grable replied that his lender will not give him credit for the second house, because they can't commercially rent the property. He further explained that he needs it to complete his refinancing, which will shorten his mortgage term and his house payment considerably. Mr. Grable further noted that he would not commercially rent it, since his mother lives there; and when she is gone, he will put a caretaker in there. Chairman Caouette opened the public hearing for this request and asked if there was anyone who wished to speak in favor of or in opposition to this proposed variance. Being none, closed the public hearing and returned the matter back to the Commission for discussion. Chairman Caouette noted that what City Attorney Hopkins had said earlier was that the Planning Commission cannot approve this request for a variance City Attorney Hopkins concurred with this. Further discussion took place among the Commissioners with regard to a way to help the applicant. It was noted that a minor subdivision or a parcel map could be done, if all the requirements of these processes were met. PCM 86-51 Motion by Chairman Caouette and seconded by Commissioner Munson and passed by a 4-0 vote, to deny the request for a variance, based on the findings that it would not be consistent with the General Plan, that it may constitute special privilege not enjoyed by other property in the area and that it may constitute changing the use of the land. II.B. Revised Tentative Tract Map 13205/Specific Plan 85-12. Chairman Caouette asked for the Staff presentation. Joseph Kicak, Planning Director, presented staff report. Noted that the previous concerns of the Planning Commission regarding the proximity of units to existing A-1 property and the minimum square footage of the units, had been addressed by the applicant. With respect to the corrals and the proximity of the proposed units, the proposed development would meet the requirements. The existing development, which was done prior to adoption of the zoning code would not be in compliance with the requirements. However, the existing development is not to be considered as far as location is concerned with respect to the proposed project. The applicant has proposed the square footage to range in size from 1350 to 1725 square feet, with 3 - 4 bedrooms. They have given the range of selling price from $105,000 to 123,000.00. Mr Joseph Kicak, Planning Director, went on to point out that at the time final map is approved and the boundary survey complete, the staff will review it to make sure it meets all of the conditions of approval of the Planning Commission, as well as the other requirements, such as distance from their property line, minimum square footage and all of the conditions of Title 18. If they can't realize 71 lots, the final tract will still be in substantial conformance with the approved tentative map. If they were to realize greater than ht 71 lots, then it would b brougationck to the Planning ,. Commission for their re Chairman Caouette asked if there were any questions of staff. Discussion took place between the Planning Commission square an footageto regarding the number of houses Staffth mthatuthis was noted in the be specified. It was looted by Specific Plan on Page Planning Director, pointed out a couple of Items to D Joseph Kicak, Commissioners as a change in the be considered by the Planning Specific Plan. Conditions of Approval should read Malt is thetreet shall be constructed to 1/2 width plus 101 . requirement for the of th pproposed park within e other is tthis asubdivision that the dedication of theproposed for payment of park fees. does not eliminate the requirement Chairman Caouette asked the applicant to state his name and address for the record. Mr. Bill Storm, T.J. Austyn, Inc., Newport Beach. Pointed out that staff covered most Ofthe be 20% the mayor issues. Noted that e of the plotting and that the 1350 square foot house would rest depended upon the market conditions. In Mrs. Anderson, Storm pointed out that after discussion with her they have agreed to provide an additional 2nd access to Also, the Main Street imprwh wil property in addition to n additional water, ricl that they are bringing iPCO up the water pressure in the area fro thelparkandStreet payingto the project. As well as, developing park fees. In response to Chairman Caouette's question regarding a parcel of land shown on the northeastern property, remaining p piece of land was left over and Mr. Storm noted that that P give it to. is trying to find someone to g 45 on the Chairman Caouette also noted he that Lots fal1 belowlthe standard of R-1. tract design looks as 1 rioryto final map approval, they Mr. Storm replied that Pminimum of 7200 square feet. would all meet the required Chairman Caouette opened the public hearing and asked if one who wished to speak in favor of or in there was any closed the public opposition to this project. Being none, hearing and returned the item back to the Commission for discussion. again requested that the Joseph Kicak, Planning Director, Planning Commission eonsiterreadhl/2angein the width plusnl0tlons o approval #16, on page PCM 86-52 Motion by Commissioner Munson and seconded by Commissioner Cole and passed by a 4-0 vote to adopt a resolution recommending that the City Council adopt the negative declaration for subject tract and recommends that the City Council approve, subject to the findings as written in the staff report and subject to the conditions of approval recommended by Staff, as modified. The modifications to Condition #16, on Page 2 of the Conditions of Approval, shall be as follows: Main Street shall be constructed for the San Bernardino County Standard 103, 1/2 width plus 10', throughout the limits of the tract and the design shall be coordinated with the Riverside County Road Department. Also, that the park fees shall be payable in accordance with the current ordinance. Chairman Caouette adjourned the Planning Commission at 8:00 p.m., to the next Planning Commission meeting to be held on July 7, 1986. /lh ly submitted KIC.AK, Planning Director Approved by CHAIRMAN, Planning Commission t ,.oTAr r � 0T Date June 18, 1986 C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: June 26, 1986 AGENDA ITEM NO. -21� SUBJECT: School Impaction Fee Waiver Request - 88-Unit Senior Citizen Hotel FUNDING IS REQUIRED NO FUNDING IS REQUIRED XX The following Motion was made at the June 12, 1986, Council meeting - "MOTION BY COUNCILWOMAN PFENNIGHAUSEN, SECOND BY MAYOR GRANT, THAT THE APPLICATION FOR WAIVER OF THE SCHOOL IMPACTION FEES FOR THE 88-UNIT SENIOR CITIZEN HOTEL BE APPROVED" The vote on the Motion was deferred to the June 26 meeting to allow for additional information, therefore, that Motion is still pending. A Representative of the Colton Joint Junified School District will be present to address the issue. Staff Recommends Council BASED UPON FURTHER CONSIDERATION OF THE ISSUE, TAKE ACTION UPON THE PENDING MOTION. ID I C R A ITEM ( ) COUNCIL ITEM (X) DATE June 19, 198 IT :6M MEETING DATE- June 26, 1986 AGENDA ITEM NO �ZL SUBJECT SAN BERNARDINO COUNTY SHERIFF'S LAW ENFORCEMENT CONTRACT FOR FY 1985-86 (GTC 85-11-1) FUNDING REQUIRED X NO FUNDING REQUIRED Attached is the 1986-87 proposed Addendum to the Law Enforcement Contract # GTC-85-11-1 to be supplied by the San Bernardino County Sheriff's Department for FY 1986-87. The budget for the Law Enforcement Contract for FY 1986-87 was approved at the June 15th budget session under line item 10-410. Following is a breakdown of the costs of Line Item 10-410 SHERIFF'S DEPARTMENT 1 168 hour General Law Unit $334,086.00 1 40 hour Traffic Unit 84,664.00 1 40 hour Detective 87,639.00 1 Community Services Officer 40,636.00* County Direct Cost 9,117.00 Overtime 6,000.00 $562, 1a 6 *The City's cash match will be $16,636.00 or forty percent. STAFF RECOMMENDS A. THAT COUNCIL APPROVE THE LAW ENFORCEMENT CONTRACT FOR FY 1986-87. B. THE MAYOR SIGN THE CONTRACT FOR FY 1986-87. SA bt is ,O\N0 COUNTY SHERjrpSO Z Dedicated To Your Sajett con 29 May 1986 Mr Seth Armstead City Manager City of Grand Terrace 27795 Barton Road Grand Terrace, CA 92324 Dear Mr Armstead Floyd Tidwell Sheriff Iwo ����1II Tfk Enclosed is the proposed fiscal year 1986/87 addendum to the Law Enforcement service contract between the City of Grand Terrace and the County of San Bernardino Please have the original and five (5) copies of the attached contract signed by the City representative and return all copies to the Sheriff's Bureau of Administration After approval by the Board of Supervisors, an executed copy will be forwarded to you Sincerely, FLOYD TIDWELL, SHERIFF By Bruce Jackson Sheriff's Bureau of Administration FT BJ be Enclosures - 6 RECEIVED m,,; �l ^ n 1986 UP( OF GRAND i ERRACE Post OtfiLe Box 569, San Bernardino CA 92403 COUNTY OF SAN BERNARDINO STANDARD CONTRACT County Department CONTRACT NUMBER SHERIFF 85-675-Al Department Contract Representative © Renewable ❑ Terminates BRUCE JACKSON Ph Ext 7364 Date Budget Unit No Sub Object No Fund No Job No Amount of Contrac 401 1 9466 1 0011$556.142 Check One ❑ Expenditure j{t Revenue If contract has more than one payment or receipt complete the following SSA = or Federal Number of payments 12 Employer I D = Estimated amount of each S Per Schedu l THIS CONTRACT Is entered Into In the State of California by and between the County of San Bernardino, hereafter called the County, and CITY OF GRAND TERRACE hereafter called CITY IT IS HEREBY AGREED AS FOLLOWS (Use space below and reverse side of form if needed Set forth service to be rendered amount to be paid manner of payment time for performance or completion determination of satisfactory performance and cause for termination, other terms and conditions and attach plans, specifications and addenda if any) FIRST AMENDMENT TO CONTRACT Contract Number 85-675, providing for Law Enforcement service to the City of Grand Terrace, is hereby amended effective July 1, 1986, by replacing Schedule "A" re- ferred to in Paragraph IV with a new Schedule "A" as attached hereto and incorporated herein by reference Except for this amendment, all other provisions of said contract remain as stated therein Any provisions on the reverse side and referenced attachments hereof constitute a part of this contract and are Incorporated herein In full COUNTY OF SAN BERNARDINO 111. Chairman, Board of Supervisors Dated ATTESTED rk of the Board of Supervisors By ► Dated Title Address (State If corporation company etc) (Authorized Signature) e Appro as to legal form County Counsel 02 12295 107 (short Form) Revie,jed as to budget expenditure P. County ,administrative Office Page 1 of • 0 Schedule "A" Rates Law Enforcement Contract City of Grand Terrace FY 1986/87 FY 1986/87 Service Cost* 1 — 168 Hour General Law Patrol Unit $334,086 1 — 40 Hour Traffic Unit 84,664 1 — 40 Hour Detective Unit 87,639 1 — Community Services Officer 40,636 County Direct Cost 9,117 TOTAL FIXED COST $556,142 * County Direct Costs are those costs assessed to the Sheriff's Department by the County for• Personnel Liability Insurance Fee $5,794 Vehicle Insurance Fee $1,973 Personnel Bonding Fee $ 39 Facilities Operations Cost $1,311 Monthly Payment Schedule 1st Payment Due July 15th $46,347 2nd through 12th Payment $46,345 Due 5th of Each Month ADDITIONAL COST BILLED QUARTERLY Overtime Overtime estimate for FY 86/87 is $6,000. Actual cost will be billed quarterly. * Subject to change due to Memorandum of Understanding changes (GTSCDA) 05/22/86 � DATE June 18, 19E *TA r ►=eU T -5-a C R A ITEM ( ) COUNCIL ITEM (x) MEETING DATE June 26, 1986 AGENDA ITEM NO 205— SUBJECT CAL -ID FINGERPRINT PROGRAM (RAN) FUNDING REQUIRED X NO FUNDING REQUIRED Please refer to Staff Report from your June 12, 1986 packet -- Item #7B (Add -On), which was delayed to this Council Meeting by City Council regarding CAL -ID Fingerprint Program (RAN). SA bt I 0 DATt June 9, 198 T X R U ►T tgA# C R A ITEM ( ) COUNCIL ITEM (X) MEETING DATE. May 12, 1986 AGENDA ITEM NO. ADD -ON - 7 SUBJECT CAL ID FINGERPRINT PROGRAM FUNDING REQUIRED X NO FUNDING REQUIRED At a May 7, 1986 meeting, SANBAG Board Members endorsed the CAL -ID program for implementation and operation of an Automated Fingerprint Identification System in compliance with Senate Bill No. 190 It was recommended that all cities participate and share their portion of the cost. The cost for the first year for the City of Grand Terrace will be $6,956 and $4,935+ for the second and third years. See attached allocation sheet showing the costs for the various jurisdictions. The appropriation for this program was approved at the May 15 Budget Meeting. STAFF RECOMMENDS COUNCIL APPROVE AND AUTHORIZE THE MAYOR TO SIGN ATTACHED CONTRACT GTC-86-13. SA bt Attachment �1�ko COUNTY SHERIFF'S "Dedicated To Your Safety"11 rt May 15, 1986 Mr. Seth Armstead, City Manager City of Grand Terrace 22795 Barton Road Grand Terrace, California 92324 Dear Mr. Armstead Floyd Tidwell Sheriff COPY At a May 7, 1986 meeting, SANBA G Board Members endorsed the CAL -ID program and recommended that all cities participate. Wesley McDaniel, SANBAG Executive Director then sent a letter to all City Managers, Police Chiefs, the County Administrative Officer, and myself bringing us up to date on the program's progress and attached both an updated cost allocation based on January 1986 population, and a copy of the proposed agreement to participate. He also said in his letter that Deborah Barmack, Lieutenant Jim Cox, and any of the RAN Board members will be happy to answer questions you may have about the CAL -ID program. Attached is an original copy of the agreement Wes sent you. Please have it approved by your City Council. We would like to have these agreements returned within 30 days so that we can formalize a 1986-87 budget and begin the operation of CAL -ID on July 1st Thank you for your assistance Sincerely, Floyd Tidwell, Sheriff FT kc attachment RECEIVED Post Office Box 569, San Bernardino, CA 92403 Telephone (714) 383-3731 CITY OF GRAND TERRACE The San SernardiAounty Transportation Commissicr SAN BERNIARMNO ASSOCIATED GOVERN t4i ENT%c. A PLANNING COUNCIL OF COOPERATING INTERACTIVE GOVERNMENT lV WO�IU1p ASSOM rM OWDOWNM Date May 7, 1986 To City Managers Police Chiefs County Administrative Officer Sheriff - RE CAL ID Fingerprint Program Gentlemen Wells Fargo Building 334 W. Third Street, Suite 40' San Bernardino California 92401 (714) 884 827E Planning activities for implementation of the computerized finger print analysis program (fondly known as either CAL ID or the RAN Board) have now been completed A technical committee chaired by Deborah Barmack, of which I am a member, composed primarily of sheriff's and police department representatives, has completed an analysis of costs, staffing needs, and appropriate formulas for sharing this expense From a city standpoint, representatives from Montclair and San Bernardino Police Departments were primary participants The RAN Board then met and endorsed -these arrangements, and subsequently the two -county Board approved them as well. SANBAG has been filling a go-between role vis-a-vis the County and the cities. The city elected member (Mayor Nat Simon of Fontana) on the governing RAN Board was selected using SANBAG as the forum, and we've been using the SANBAG agenda and Board meetings as the informational base. Thus, we are now serving to facilitate budget and cost -sharing concurrence and adoption of implementation Agreements This letter conveys the budget and transmits the proposed Agreement for You will be able to agree. Time is budget cycle and you will need to own police costs. Please note that applied to contract cities cost -sharing conclusions and your review We hope that important, we're late in the insert these figures in your the cost spread will also be After running through several more complex formulas, it was agreed that the cost -sharing should be by straight population. It became apparent that the use of additional factors such as crime statistics actually affected the dollar spread very little, and so we opted for simplicity. A copy of the cost allocation information is attached for your early consideration, and will be useful in constructing your police department budgets. The committee feels that most jurisdictions may simply wish to have CITIES OF ADELANTO BARSTOW BIG BEAR LAKE CHINO COLTON FONTANA GRAND TERRACE LOM4 LINDA MCNTCLAIR this as a line item cost within the police budget, since the dollars are quite modest Jurisdictions may then choose, if they wish, to create some revenue scheme of their own, such as a surcharge on parking citations We will be reviewing this letter at the May 7 SANBAG meeting, and then mailing it. Immediately thereafter, Lt Jim Cox from the Sheriff's office will be scheduling visits with each of you to discuss the program, cost sharing, and Agreement. You may also wish to question Deborah Barmack, myself, or the police representatives from San Bernardino and Montclair. Formal transmittal _of the Agreements for participation will follow, requesting approval by each City Council. Sincerely, Wesley C. McDaniel E%ecutive Director WM sh CL-86-181 Attachments cc SANBAG Board RAN Board/Technical Committee v FOR COUNME ONLY County Department I Contract Number COUNTY OF SAN BERNARDINO STANDARD CONTRACT County Department Contract Representative I Contractor s License Number Budget Unit No Project Name Sub -Object No I Fund No I Job No I Amount of Contrac- Ir contract nas more tnan one payment or receipt compi ate the following Payments Estimate Approximate Amount Each THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, hereafter called the County, and Name hereafter called Address Phone Birth Date Federal 10 No or Social Security No IT IS HEREBY AGREED AS FOLLOWS (Use space below and additional bond sheets Set forth service to be rendered, amount to be paid, manner of payment, time for performance or completion, determination of satisfactory performance and cause for termination, other terns and conditions, and attach plans, specifications, and addenda /f any ) WHEREAS, Senate Bill No. 190 (Chapter 1234 of the 1985-86 Legislative Session) provides for funding and procedures relating to the California Identification System; and WHEREAS, a region composed of the area of the Counties of Riverside and San Bernardino has been formed for implementation and operation of an Automated Fingerprint Identification System in compliance with Senate Bill No. 190; and WHEREAS, the costs of the Regional System will be allocated to the users within the aforesaid Counties on the basis of fifty percent (50%) for the San Bernardino County area and fifty percent (50%) for the Riverside County area; and WHEREAS,, there will be costs for implementation and operation of a local subsystem within San Bernardino County; and WHEREAS, a local RAN Board has been established for the area of San Bernardino County comprised of the following members: A member of the Board of Supervisors, the Sheriff, the District Attorney, the Chief of Police of the City having the largest number of sworn personnel, a Chief of Police selected by all other police chiefs within the County, a Mayor selected by the City Selection Committee and a member -at -large chosen by the other members; and WHEREAS, the County of San Bernardino and CITY desire to enter into an agreement for the implementation and operation of an Automated Fingerprint Identification System for the benefit of the citizens of their jurisdictions; 02 12311-000 Rev 11/80 Page- of_ s • NOW THEREFORE, in consideration of the mutual covenants, conditions, and stipulations hereinafter set forth, the parties hereto agree as follows- 1. CITY agrees to be a user of the Automated Fingerprint Identification System established for the areas of San Bernardino and Riverside Counties. CITY's use of the System under this agreement shall be through the local subsystem for the San Bernardino County area. 2. It is agreed that the total costs applicable to the San Bernardino County area for the Regional System which are not paid by the State and the total costs for the local subsystem within San Bernardino County which are not paid by the State shall be allocated to each user within San Bernardino County based on the users percentage of the total population of all users within the County of San Bernardino. The population of the COUNTY for allocating COUNTY costs based on population shall be the population of the unincorporated area of the County. The population Figures used for allocating annual costs to all users shall be the most recent State of California Department of Finance Population Estimates. The costs for the Regional System shall be consistent with the budgets approved by the Regional and Local RAN Boards. The costs for the local subsystem for the San Bernardino County area shall be consistent with the budget approved by the local RAN Board and the Board of Supervisors of COUNTY. 3. The Regional RAN Board shall approve procedures and policies for operation and use of the Regional Automated Fingerprint Identification System. The Local RAN Board shall approve such for the local subsystem for the San Bernardino County area. The Sheriff of the COUNTY shall be responsible for managing and operating the local subsystem within the COUNTY consistent with directions of the local RAN Board. All such procedures and policies shall be consistent with the technical requirements of the Regional System. 4. CITY shall pay to the Auditor/Controller/Recorder of COUNTY within thirty (30) days of entering into this agreement its share of costs under this agreement for the first year (July 1, 1986 through June 30, 1987) based upon the assumption that all cities within San Bernardino County will participate in the program. COUNTY's Auditor/Controller/Recorder shall subsequently adDust the billing to CITY based upon actual participation of cities. After the first year under this agreement, City shall pay its annual cost share by August 1st or fifteen (15) days after approval of CITY's budget, whichever is later. Payments under this agreement shall be deposited in an interest bearing trust account with any earned interest being applied for expenses of the Automated Fingerprint Identification System. 5. Any amendments to this agreement shall be in writing and approved by the parties before becoming effective. 6. The term of this agreement shall commence upon execution by both parties and shall continue until terminated as hereinafter set forth. Either party may terminate this agreement by giving notice of termination to the other party on or before February 1 of any year to terminate this agreement as of the subsequent July lst. Page 2 of 3 e 7. Any notices required to be given under this agreement shall be delivered in person or by first class mail to CITY's Clerk or the Clerk of the Board of Supervisors as applicable. S. Following approval of the budget for the local subsystem for the San Bernardino County area, COUNTY's Sheriff shall fiscally manage the funds and expenditures of the Automated Fingerprint Identification System and establish a separately identifiable account for allocating costs pursuant to the terms of this agreement. 9. Any user of the System which is allowed to enter into program participation after the System has originally been implemented shall be required to pay its fair share of original start-up, implementation and equipment costs prior to participation in the System. Any such new users may be sub3ect to additional assessments as recommended by the local RAN Board. Such fair share costs shall be based on the percentage of population of the user to the total population of all users and the amount of the costs shall be as determined by the local RAN Board for the San Bernardino County area. 10. Each user of the Automated Fingerprint Identification System within the San Bernardino County area shall be required to be a party to an agreement with the COUNTY setting forth obligations and responsibilities of users so that all such users are treated consistently and costs are allocated to all users based on their percentage of the population of all users within the San Bernardino County area of the Regional System. 11. COUNTY shall provide users with a financial report at the end of each fiscal year covering the costs for the San Bernardino County area portion of the Regional System and the local subsystem for said area consistent with regular County practices. 12. Any disputes over charges under this agreement will be resolved by the local RAN Board for the San Bernardino County area consistent with the terms of this agreement. 13. Each party shall indemnify and hold the other party harmless from liability for acts or omissions of itself and its agents and employees in connection with the performance of this agreement. COUNTY OF SAN BERNARDINO Chairman, Board of Supervisors Dated ATTESTED 11110. Clerk of the Board of Supervisors Approved as to Legal Form 0- County Counsel Date By ► Dated _ Title Address Rev ewes as to A 'irmati�e Action Oat" (Stare f corporation company etc) (Authorized Signature) Reviewed For Processing Agency AdministratorICAO Oa e 'A I CAL-IU COST ALLOCATIONS Estimated Percentage 2nd and Popu I ation of the Tota I 1st Year 3rd Year Jurisdictions as of 1-1-85° Popu I ation A l l ocation A l l ocation- Adelanto 3,890 37% S 2,T38 S 1,943 Barstow 19,518 1 85176 13,690 9,713 Big Bear Lake (C) 5,620 53010 3,922 2,783 Chino 47,963 4 55010 33,670 23,888 Co I ton 24,768 2 35% 17,390 12,338 Fontana 49,082 4.6617o 34,484 24,465 Grand Terrace (C) 9,875 4010 6,956 4, Loma Linda (C) 11,180 1 0617o 7,844 5,565 Montc I air 24,717 2 3517o 17,390 12,338 Needles 4,400 42% 3,108 2,205 Ontario 108,070 10 26% 75,924 53,865 Rancno Cucamonga (C) 65,479 6 21010 45,954 32,603 Redlands 49,930 4 74010 35,076 24,885 Rialto 47,062 4 47% 33,078 23,468 San Bernardino City 134,651 12 78% 94,572 67,095 Upland 54,305 5 15% 38,110 27,038 Victorvi Ile (C) 20,233 1 92% 14,208 10,080 San Bernardino County 373,028 35 40010 261,960 185,850 TOTAL 1,053,771 100 00% S740,000# 5525,000' Actual bi I I ings wi I I be based on the most current California Department of Finance population estimates + It is recommended that an increase of up to 10% of annual allocations be added beginnirg in the second year to establish a contingency fund The fund would be used for unanticipated neeas, such as updated software, equipment modifications, etc • Totals rounded (C) Contract law enforcement � y ETA eu ►T Date June 17, 1986 C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: June 26, 1986 AGENDA ITEM NO. SUBJECT: November 4, 1986 General Municipal Election FUNDING IS REQUIRED NO FUNDING IS REQUIRED XX This is the last regular meeting that the following six items can be acted upon prior to the July 7 deadline. (1) Resolution calling and giving notice of the November 4, 1986 General Municipal Election, (2) Resolution requesting County to consolidate our election with the Statewide November 4 Election, (3) Resolution adopting regulations for Candidate Statements for the Sample Ballot, (4) Resolution authorizing a Council member to file argument for and a Councilmember to file argument against the Advisory Measure and authorizing City Attorney to prepare impartial analysis for the Sample Ballot. (Reference attached Article 4, Section 5016, of the 1986 Elections Code) (5) Resolution providing for rebuttal arguments for the Sample Ballot, (6) Authorize the City Clerk to charge Candidates an estimated cost for Candidate Statements to appear in the Sample Ballot (statements are optional) - $175 for English only and $350 for English and Spanish translation. If the cost is less than estimated, Candidates will be reimbursed, if more, they will be billed accordingly. Three of the above Resolutions have been amended pursuant to the June 12 meeting, at which Council requested the proposed Advisory Measure be reworded for consideration at this meeting. Staff Recommends Council (1) DESIGNATE THOSE COUNCILMEMBERS AUTHORIZED TO FILE ARGUMENTS FOR AND AGAINST ADVISORY MEASURE (4th Resolution), ADOPT THE ABOVE RESOLUTIONS, AUTHORIZE CITY CLERK TO CHARGE CANDIDATES AN ESTIMATED COST FOR STATEMENTS TO BE PRINTED IN THE SAMPLE BALLOT - $175 FOR ENGLISH ONLY OR $350 FOR ENGLISH AND SPANISH TRANSLATION. ID l ULI1UNb l.uut ivno --- �•�• 4091 1 xarninallon of petition After the petition has been filed, the clerk shall examine the petition In the same manner as are county petitions In accordance with Sections 3707 and 3708, except that, for the purposes of this section, references in those sections to the board of supervisors shall be treated as references to the legislative body of the city or city and county The expenses of signature verification shall be provided by the governing body receiving the petition from the clerk (Added by Slats 1981, c 136, §11) 409E Preservation and destruction of petition The petition shall be preserved and destroyed in accordance with the provisions of Section 3756 (Added by Slats 1981, c 136, §12) 4093 Petitions not accepted Petitions which do not substantially conform to the form requirements of this article shall not be accepted for filing by the clerk (Added by Slats 1981, c 136, §13) Article 4 Arguments Concerning City Measures 5010 "City measure" definition As used In this article, 'city measure" Includes any proposed city charter, any proposed amendment to a city charter, any proposition for the Issuance of bonds by the city, any advisory question, or any other question or proposition submitted to the voters of a city (Amended by Slats 1976, c 916, §2 ) 5011 City attorney to prepare impartial analysis Whenever any city measure qualifies for a place on the ballot, the governing body may direct the city clerk to transmit a copy of the measure to the city attorney, unless the organization or salaries of the office of the city attorney are affected The city attorney shall prepare an impartial analysis of the measure showing the effect of [tie measure on the existing law and the operation of the measure If the measure affects the organization or salaries of the office of the city attorney, the governing board may direct the city clerk to prepare the impartial analysis The analysis shall be printed preceding the arguments for and against the measure The analysis shall not exceed 500 words In length (Added by Slats 1976, c 248, §3 ) 5012 If not otherwise provided, voters may submit arguments If there is no other method provided by general law, or, In the case of a chartered city, by the charter or by city ordinance, arguments for and against any city measure may be submitted to the qualified voters of the city pursuant to this article If a method is otherwise provided by general law, or, In the case of a chartered city, by charter or city ordinance, for submitting arguments as to a particular kind of city measure, that method shall control (Added by Slats 1976, c 248, §3 ) 5013 Written arguments The legislative body, or any member or members of the legislative body authorized by that body, or any Individual voter who Is eligible to vole on the measure, or bona fide association of citizens, or any combination of voters and associations, may file a written argument for or against any city measure No ,argument shall exceed 300 words in length The city clerk shall cause an argument for and an argument against the measure to be printed along with the following statement on the front cover, or It none, on the heading of the first rage, of the printed arguments "Arguments In support or opposition of the proposed laws are the opinions of the authors The city clerk shall enclose a printed copy of both arguments with each sample ballot, provided, that only those arguments filed pursuant to this section shall be printed and enclosed with the sample ballot The printed arguments are "official matter" within the meaning of those words used In Section 10010 Printed arguments submitted to voters in accordance with this section shall be titled either "Argument In Favor Of Measure " or "Argument Against Measure accordingly, the blank spaces being filled in only with the letter or number, if any, which designates the measure At the discretion of the clerk, the word "Proposition" may be substituted for the word "Measure" In such titles Words used In the title shall not be counted when determining the length of any argument (Amended by Slats 1983, c 81 Z §6 5 ) 5014 Argument not accepted without names A ballot argument shall not be accepted under this article unless accompanied by the name or names of the person or persons submitting It, or, if submitted on behalf of an organization, the name of the organization and the name of at least one of Its principal officers No more than five signatures shall appear with any argument submitted under this article In case any argument Is signed by more than five persons the signatures of the first five shall be printed (Added by Slats 1976, c 248, §3 ) 5014 1 Argument not accepted without consent from person Included In text A ballot argument or, if applicable, a rebuttal argument which Includes in its text the name of a person, other than the author of the argument, who Is represented as being for or against a measure, shall not be accepted unless the argument Is accompanied by a signed consent of such person The consent of a person, other than an individual, shall be signed by an officer or other duly authorized representative "Person" as used lq this section means any individual, partnership, corporation, association, committee, labor organization, and any other organization or group of persons (Added by Slats 1978, c 172, §3 ) 50145 Rebuttal arguments. (a) If any person submits an argument against a city measure, and an argument has been filed In favor of the city measure, the clerk shall Immediately send copies of that argument to the persons filing the argument in favor of the city measure The persons filing the argument In favor of the city measure may prepare and submit a rebuttal argument not exceeding 250 words The clerk shall 108 109 5014.5. ELECTIONS CODE 1986 send copies of the argument In favor of the measure to the persons filing the argument against the city measure, who may prepare and submit a rebuttal to the argument In favor of the city measure not exceeding 250 words The rebuttal arguments shall be filed with the clerk not more than 10 days after the final date for filing direct arguments Rebuttal arguments shall be printed in the same manner as the direct arguments Each rebuttal argument shall Immediately follow the direct argument which it seeks to rebut (b) The provisions of subdivision (a) shall only apply If, not later than the day on which the legislative body calls an election, the legislative body, by a majority vote, adopts Its provisions, in which case, the provisions of subdivision (a) shall apply at the next ensuing municipal election and at each municipal election thereafter, unless later repealed by the legislative body In accord with the procedures of this subdivision (Added by Slats 1977, c 701, §2 ) 5015 Final date for arguments. Based on the time reasonably necessary to prepare and print the arguments and sample ballots and to permit the 10-calendar-day public examination as provided In Article 6 (commencing with Section 5025) for the particular election, the city clerk shall fix and determine a reasonable date prior to the election after which no arguments for or against any city measure may be submitted for printing and distribution to the voters as provided in this article Arguments may be changed or withdrawn by their proponents until and including the date fixed by the city clerk (Amended by Slats 1981, c 1114, §10 5414 Clerk to select it more than one argument If more than one argument for or more than one argument against any city measure Is submitted to the city clerk within the time prescribed, the city clerk shall select one of the arguments in favor and one of the arguments against the measure for printing and distribution to the voters In selecting the argument the city clerk shall give preference and priority In the order named to the arguments of the following (a) The legislative body, or member or members of the legislative body authorized by that body (b) The Individual voter or bona fide association of citizens, or combination of voters and associations, who are the bona fide sponsors or proponents of the measure (c) Bona fide associations of citizens (d) Individual voters who are eligible to vote on the measure (Amended by Slats 1983, c 812, §7) Article 5 Mailings 5121 One copy of official material per household. Whenever the clerk Is required to mail official matter, as provided In Sections 4015, 4015 5, 4018, 5011, 5012, 5013, and 5014 5, only one copy of each such official matter shall be malled to a postal address where two or more registered voters have the same surname and the same postal address Im 't LGa�Zf�Z' PENDi1G CITY COUNCIL APPROVAL i RESOLUTION NO. 86- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, CALLING AND GIVING NOTICE OF THE OLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 4, 1986, FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES AND FOR THE SUBMISSION TO THE VOTERS AN ADVISORY MEASURE RELATING TO STREET LIGHTING. _ WHEREAS, under the provisions of the laws relating to general law cities in the State of California a General Municipal Election shall be held on November 4, 1986, for the election of Municipal Officers, and WHEREAS, the City Council also desires to submit to the voters at the election an advisory measure relating to street lighting, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS Section 1. That pursuant to the requirements of the laws of the State of California relating to General Law Cities, there is called and ordered to be held in the City of Grand Terrace, California, on Tuesday, November 4, 1986, a General Municipal Election for the purpose of electing two (2) members of the City Council for the full term of four years. Section 2. That the City Council, pursuant to its right and authority, does order submitted to the voters at the General Municipal Election the following advisory measure ADVISORY VOTE ONLY SHALL THE CITY OF GRAND TERRACE ESTABLISH A SPECIAL ASSESSMENT DISTRICT AND LEVY AN ANNUAL YES ASSESSMENT AGAINST THE PROPERTIES WITHIN THE CITY FOR THE PURPOSE OF INSTALLING DECORATIVE STREET LIGHT STANDARDS (POLES) AND PAYING ANNIIAI ENERGY CHARGES FOR STREETS LIGHTS WITHIN THE CITY IN ORDER TO ENCOURAGE TRAFFIC SAFETY, CRIME PREVENTION, AND TO PROMOTE NO NEIGHBORHOOD AESTHETICS. Section 3. That the ballots to be used at 'la election shall be in form and content as required by law. Section 4. That the City Clerk is authorized, instructed and directed to procure and furnish any and all official ballots, notices, printed matter and all supplies, equipment and paraphernalia that may be necessary in order to properly and lawfully conduct the election. Section 5. That the polls for the election shall be open at seven o'clock a.m. of the day of the election and shall remain open continuously from that time until eight o'clock p.m. of the same day when the polls shall be closed, except as provided in Section 14301 of the Elections Code of the State 'of California. Section 6. That in all particulars not recited in this Resolution, the election shall be held and conducted as provided by law for holding municipal elections. Section 7. That notice of the time and place of holding the election is given and the City Clerk is authorized, instructed and directed to give further or additional notice of the election, in time, form and manner as required by law. Section 8. That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions. ADOPTED this day of June, 1986. ATTEST: City Clerk of the City of G Mayor of the City of GrandTerrace Terrace and of the City Council and of the City Council thereof. thereof. I, Ilene Dughman, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the day of June, 1986, by the following vote. AYES NOES ABSENT ABSTAIN Approved as to form City Attorney City Clerk -2- 1 P `UDi{�G CIT� L vNC1L �ppF0 RESOLUTION NO. 86- c4 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF SAN BERNARDINO TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 4, 1986, WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON THE DATE PURSUANT TO SECTION 23302 OF THE ELECTIONS CODE. WHEREAS, the City Council of the City of Grand Terrace called a General Municipal Election to be held on November 4, 1986, for the purpose of the - election of two (2) Members of the City Council of said City for full terms of four (4) years, and WHEREAS, the City Council is submitting to the voters the Advisory Measure relating to street lighting, and WHEREAS, it is desirable that the General Municipal Election be consolidated with the Statewide Election to be held on the same date and that within the City the precincts, polling places and election officers of the two elections be the same, and that the Registrar of Voters of the County of San Bernardino canvass the returns of the General Municipal Election and that the election be held in all respects as if there were only one election, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS Section 1. That pursuant to the requirements of Section 23302 of the Elections Code, the Board of Supervisors of the County of San Bernardino is hereby requested to consent and agree to the consolidation of a General Municipal Election with the Statewide General election on Tuesday, November 4, 1986, for the purpose of the election of two (2) Members of the City Council for full terms of four (4) years. follows Section 2. That an advisory measure is to appear on the ballot as ADVISORY VOTE ONLY SHALL THE CITY OF GRAND TERRACE ESTABLISH A SPECIAL ASSESSMENT YES DISTRICT AND LEVY AN ANNUAL ASSESSMENT AGAINST THE PROPERTIES WITHIN THE CITY FOR THE PURPOSE OF INSTALLING DECORATIVE STREET LIGHT STANDARDS (POLES) AND PAYING ANNUAL ENERGY CHARGES FOR STREET LIGHTS NO WITHIN THE CITY IN ORDER TO ENCOURAGE TRAFFIC SAFETY, CRIME PREVENTION, AND TO PROMOTE NEIGHBORHOOD AESTHETICS. I Section 3. That the Registrar of Voters i5 authors e t c n ss th returns of the General Municipal Election. The election sia�l Se Ael8 in agl respects as if there were only one election, and only one form of ballot shall be used. Section 4. That the Board of Supervisors is requested to issue instructions to the Registrar of Voters to take any and all steps necessary for the holding of the consolidated election. Section 5. That the City of Grand Terrace recognizes that additional costs will be incurred by the County by reason of this consolidation and agrees to reimburse the County for any costs. Section 6. That the City Clerk is hereby directed to file a certified copy of this resolution with the Board of Supervisors and the Registrar of Voters of the County of San Bernardino. Section 7. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions. ADOPTED this day of June, 1986 ATTEST• City Clerk of the City of Gran ayor of the City of Granderrace Terrace and of the City Council and of the City Council thereof. thereof. I, Ilene Dughman, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the day of June, 1986, by the following vote: AYES- NOES ABSENT - ABSTAIN Approved as to form City Attorney WAI City Clerk 1 P LNNNG CITY COUNCIL APPROVAL RESOLUTION NO. 86- MUNCSL AGENDA ITEM I , C i A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATES STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 4, 1986. WHEREAS, Section 10012 of the Elections Code of the State of California provides that the governing body of any local agency adopt regulations pertaining to materials prepared by any candidate for a municipal election, inlcuding costs of the candidates statement, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS Section 1. GENERAL PROVISIONS. That pursuant to Section 10012 of the Elections Code of the State of California, each candidate for elective office to be voted for at an Election to be held in the City of Grand Terrace on Tuesday, November 4, 1986, may prepare a candidate's statement on an appropriate form provided by the City Clerk. The statement may include the name, age and occupation of the candidate and a brief description of no more than two -hundred (200) words of the candidate's education and qualifications expressed by the candidate himself or herself. The statement shall not include party affiliation of the candidate, nor membership or activity in partisan political organizations. The statement shall be filed in the office of the City Clerk at the time the candidate's nomination papers are filed. The statement may be withdrawn, but not changed, during the period for filing nomination papers and until 5 00 p.m. of the next working day after the close of the nomination period. Section 2. SPANISH LANGUAGE. The City Clerk shall have translated and printed in the voters pamphlet only the candidates statements of those candidates who request translation and printing. Section 3. ADDITIONAL MATERIALS. No candidate will be permitted to include additional materials in the sample ballot package. Section 4. PAYMENT. The City Clerk shall estimate the total costs of printing, handling, translating, and mailing the candidates statements filed pursuant to the Elections Code, and require each candidate filing a statement to pay in advance his or her pro rata share as a condition of having his or her statement inlcuded in the voter's pamphlet. The City Clerk shall bill each candidate for any cost in excess of the deposit or shall refund within 30 days of the election any unused portion of the deposit. Section 5. That the City Clerk shall provide each candidate or the candidate's representative a copy of this Resolution at the time nominating petitions are issued. Section 6. That all previous Resolutions establishing Council policy on payment for candidates statements are repealed. , Section 7. That this Resolution shall apply only to the election to be held on Tuesday, November 4, 1986, and shall then be repealed. Section 8. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions. _ U Adopted this day of June, 1986. ATTEST: City Clerk of the City of Gran Mayor of the City of Granderrace Terrace and of the City Council and of the City Council thereof. thereof. I, Ilene Dughman, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the day of June, 1986, by the following vote• AYES NOES. ABSENT ABSTAIN Approved as to form: City Attorney -2 - City Clerk QEN©NG CITY COUNCIL, APPROVAL. RESOLUTION NO. 86- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AUTHORIZING CERTAIN OF ITS MEMBERS TO FILE A WRITTEN ARGUMENT REGARDING A CITY MEASURE AND DIRECTING THE CITY ATTORNEY TO PREPARE AN IMPARTIAL ANALYSIS. WHEREAS, a General Municipal Election is to be held in the City of Grand Terrace, California, on November 4, 1986, at which there will be submitted to the voters the following measure ADVISORY VOTE ONLY SHALL THE CITY OF GRAND TERRACE ESTABLISH A SPECIAL ASSESSMENT DISTRICT AND LEVY AN ANNUAL YES ASSESSMENT AGAINST THE PROPERTIES WITHIN THE CITY FOR THE PURPOSE OF INSTALLING DECORATIVE STREET LIGHT STANDARDS (POLES) AND PAYING ANNUAL ENERGY CHARGES FOR STREET LIGHTS WITHIN THE CITY IN ORDER TO ENCOURAGE TRAFFIC SAFETY, CRIME NO PREVENTION, AND TO PROMOTE NEIGHBOR - HOOD AESTHETICS. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS Section 1. That the City Council authorizes the following Councilmembers, members of the Legislative Body, to file a written argument in favor of or against the City measure set forth in the recital hereof in accordance with Article 4, Chapter 3, Division 5 of the Elections Code of the State of California and to change the argument until and including the date fixed by the City Clerk after which no arguments for or against the City measure may be submitted to the City Clerk Section 2. That the City Council directs the City Clerk to transmit a copy of the measure to the City Attorney, unless the organization or salaries of the office of the City Attorney are affected. The City Attorney shall prepare an impartial analysis of the measure showing the effect of the measure on the existing law and the operation of the measure. If the measure affects the organization or salaries of the office of the City Attorney, the City Clerk shall prepare the impartial anal sis. The mp rtt1a1 a al sis shall be filed by the date set by the City flerk for tie cling ofi p imary arguments. I Section 3. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions. Adopted this day of June, 1986. ATTEST - City Clerk of the City of GrandMayor of the City of Grand Terrace Terrace and of the City Council and of the City Council thereof. thereof. I, Ilene Dughman, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the day of June, 1986, by the following vote: AYES NOES ABSENT ABSTAIN Approved as to form City Attorney City Clerk -2- ITY ���1DI�1G PRO AL COUNCIL AP RESOLUTION NO. 86- COUNCIL AGEiVDA 1T�1 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, RESCINDING RESOLUTION NO. 79-14 AND PROVIDING FOR THE FILING OF REBUTTAL ARGUMENTS FOR CITY MEASURES SUBMITTED AT MUNICIPAL ELECTIONS WHEREAS, Section 4015.5 and 5014.5 of the Elections Code of the State of California authorizes the City Council, by majority vote, to -adopt provisions to provide for the filing of rebuttal arguments for city measures - submitted at municipal elections, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS Section 1. RECISION. That Resolution No. 79-14 is hereby rescinded in its entirety. Section 2. That pursuant to Sections 4015.5 and 5014.5 of the Elections Code of the State of California, when the clerk has selected the arguments for and against the measure which will be printed and distributed to the voters, the clerk shall send copies of the argument in favor of the measure to the authors of the argument against, and copies of the argument against to to the authors of the argument in favor. The authors may prepare and submit rebuttal arguments not exceeding 250 words. The rebuttal arguments shall be filed with the City Clerk not more than 10 days after the final date for filing direct arguments. Rebuttal arguments shall be printed in the same manner as the direct arguments. Each rebuttal argument shall immediately follow the direct argument which it seeks to rebut. Section 3. That the provisions of Section 2 shall apply at the next ensuing municipal election and at each municipal election after that time. Section 4. That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of the original Resolutions. Adopted this day of June, 1986. ATTEST City Clerk of the City of Gran Mayor of the City of Grand Terrace Terrace and of the City Council and of the City Council thereof. thereof. U- I, Ilene Dughman, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the day of June 12, 1986, by the following vote AYES NOES ABSENT ABSTAIN Approved as to form City Attorney -2- City Clerk C R A ITEM ( ) A COUNCIL ITEM (X DATE June 2G ' T 15%4 MEETING DATE June 26, 1986 AGENDA ITEM NO SUBJECT I YEAR-END BUDGET ADJUSTMENTS AND APPROPRIATION REQUEST FUNDING REQUIRED XX NO FUNDING REQUIRED Our Contract for Planning and Engineering Services is on a time and materials basis and costs are billed to us as services are received. As a resultof increased activity and a request of the contractor to provide master planning studies, projected expenses will exceed our current appropriations. The following schedule shows actual and projected expenditures and the projected deficit ACCOUNT ACCOUNT OR,SINAL ACTUAL fTD COSTS PRO„ECTE2 3114CE DESCRIFTIGN NUMIFER APPKCPF ATiCN JU_f-APgIL MAY HCTUAL JLNE YEAR END EPlCINEEF I ;S St'lEFAL 1v-17+�—:CC 24501 21'_G8 as; 120�' CBrRD NfPUBLIC 10 10-255 650+1 5405 4 71 —290 ENGINEERING STAFF 10-170-601 2000 2n4+'3 1188 120 —2-11 CODIFICATION 10-170-602 450 0 0 0 »5a PUBLIC NORnS ENGiNEEPING 10-170-60: 1°01E0 2;14 120" -4c�al BUILDING HND SAFETf 10-17+1—e04 180170 37412 2500 3100 —`_l62 PLANNING 1A—:70-255 70000 Gc;'+14 71-9 2800 —1n+143 1804J0 1��10� »6 3 087 -21657 The staff had estimated $33,600.00 for utilities. The actual year-to-date costs for utilities and the estimated costs for June total $40,000.00. The projection made for the 1985-86 fiscal year was not based on any past experience since we had not been in the building long enough to accumulate historial cost. Staff is recommending an appropriation of $6,400 00 to cover our utility costs to the end of the fiscal year. ,f -2- All costs for the Police Contract have been billed and paid. The contract budgeted an estimated $5,000.00 for overtime. The actual overtime exceeded the appropriation by $1,000.00. The staff is recommending increasing line item 10-410-256 by $1,000.00 to $446,246.00. Department 631 Storm Drain Maintenance has incurred larger than normal expenditures in clearing drains during this year's spring rains. The department has $100.00 expenditures in excess of appropriations. Staff is recommending an appropriation of $100.00 to increase the department budget to $7,975.00. The total amount requested for new appropriations in the General Fund is $29,162.00. This will reduce the projected General Fund balance for the end of FY 1985/86 to $158,000.00. STAFF RECOMMENDS THAT COUNCIL AUTHORIZE THE TRANSFERS AND NEW APPROPRIATIONS FOR THE FISCAL YEAR 1985-86 AS RECOMMENDED IN THE STAFF REPORT. TS bt