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07-10-1986I r CITY OF GRAND TERRACE REGULAR COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS GRAND TERRACE CIVIC CENTER 22795 Barton Road * Call to Order * Invocation - Reverend Lucille Hays, Grand Terrace Assembly of God * Pledge of Allegiance * Rol 1 Call CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approval of Minutes 6/26/86 2. Approval of Check Register Nos. CRA071086 ADJOURN COMMUNITY REDEVELOPMENT AGENCY - THE 5 30 P.M. CONVENE CITY COUNCIL 1. Items to Add/Delete 2 CONSENT CALENDAR The following Consent Calendar items are expected to be routine & non -controversial They will be acted upon by the Council at one time without discussion. Any Council Member, Staff Member or Citizen may request removal of an item from the Consent Calendar for discussion. A. Approve Check Register No. 063086 & 071086 B. Ratify 7/10/86 CRA Action C. Waive Full Reading of Ordinances on Agenda D. Approve 6/26/86 Minutes E Authorize $25.00 Expenditure from Line Item No. 10-110-220, Council Special Departmental Expense, for 1/2-Page Ad in Grand Terrace Woman's Club 1986-87 Yearbook Staff Recommendations Approv e Approve Approv e Approve Approve Approv e Approve July 10, 1986 5.30 P.M. Council Action COUNCIL AGENDA Staff 7/10/86 - Page 2 of 3 Recommendations F Accept Check in Amount of $40,000 and Approve Athorize Mayor to Execute Agreements for Public Improvements of Sister's of St. Benedict Project G. Authorize Closure of Hampton Ct. Off Approve Observation Dr., 7/13/86, from 5 00-8.30 p.m for Block Party H. Award & Authorize Mayor to Execute Contract Approve (GTC 86-10) with Dickson Company of the Inland Empire - Annual Street Sweeping - in the amount of $57.16 Per Hour I. Award & Authorize Mayor to Execute Contract I Approve (GTC 86-11) with Terrace Landscape Services - Annual Landscape Maintenance - in the amount) of $16,800.00 l J. A RESOLUTION OF THE CITY COUNCIL OF THE CITY Adopt OF GRAND TERRACE, CA, ESTABLISHING THE FY 1986-87 APPROPRIATIONS LIMIT PURSUANT TO ARTICLE XIII-B OF THE STATE CONSTITUTION AS REQUIRED BY CALIF. GOVERNMENT CODE 7910. 3. PUBLIC PARTICIPATION 4. ORAL REPORTS A. Planning Commission (1) Establish time for Applicant Interviews B. Parks & Recreation Committee C. Historical & Cultural Activities Committee D. Crime Prevention Committee (1) Consider Re -Appointment of Ron Wright, Term to Expire 6/30/90 E. Emergency Operations Committee F. Chamber of Commerce G. Police Chief H. Fire Chief I. City Engineer J City Attorney K. City Manager L. City Council Council Action AU 7/10/86 - Page 3 of 3 COUNCIL AGENDA 15. UNFINISHED BUSINESS A. Riverside -Highland Water Rate Increase i Report 6. NEW BUSINESS A. Hourly Rate - Engineering Services (ADJOURN THE REGULARLY SCHEDULED CRA/CITY COUNCIL MEETING OF 7/24/86 IS CANCELLED. THE NEXT CRA/CITY COUNCIL MEETING WILL BE HELD ON THURSDAY, 7/31/86 AT 5 30 P.M AGENDA ITEM REQUESTS FOR THE 7/31/86 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY 12 00 NOON ON 7/23/86. Recommendations Council Action Staff p r_o ,r.a a CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY REGULAR MEETING - JUNE 26, 1986 JAL 10 1986 CRA AGEi.LA i T ZIA NO, The regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on June 26, 1986, at 5 34 p.m. PRESENT Hugh J. Grant, Chairman Byron Matteson, Vice Chairman Tony Petta Barbara Pfennighausen Dennis L. Evans Seth Arm stead, Executive Director Thomas J. Schwab, Treasurer Ivan Hopkins, Attorney Ilene Dughman, Secretary ABSENT None APPROVAL OF MINUTES (6/12/86) CRA-86-33 Motion by Mrs. Pfennighausen, Second by Vice Chairman Matteson, ALL AYES, to approve the Minutes of June 12, 1986, as presented. APPROVAL OF CHECK REGISTER NO. CRA062686 CRA-86-34 Motion by Vice Chairman Matteson, Second by Mrs. Pfennighausen, ALL AYES, to approve Check Register No. CRA062686, as submitted. Adjourned at 5 38 p.m. The next regular meeting will be held Thursday, July 10, 1986, at 5 30 p.m. Respectfully submitted, Secretary APPROVED Chairman Page 1 - CRA - (6/26/86) PENDING CRA APPROYALr COMMUNITY REDEVELOPMENT AGENCY CITY OF GRAND TERRACE JULY 10, 1986 JUL 10 1986 CRA AGEi,DA 11 C14 NO. CHECK REGISTER NO CRA071086 CHECK NUMBER OUTSTANDING DEMANDS AS OF JUNE 30, 1986* (1) 15996 KICAK AND ASSOCIATES ENGINEERING SERVICES FOR VIVIENDA BRIDGE 6/16-6/30/86 $147 70 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CRA LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF CRA THOMAS SCHWAB TREASURER *THIS IS A F/Y 1985/1986 EXPENDITURE FENDING Cr"Y i 0 :CF'4EGF CITY OF GRAND TERRACE POP,CJUAGENDA ITEM jW17MPAGE 1 'TE 07/03/e6 OOUNGI1 APPROVAL VOUCHER/WARRANT REGISTER CHECK REGISTER NO 063086* �� v,�'i£rF=Ri VENDOR vFNrnR ITEM ITEM 4ARRAN WAPRANT NUMBER NUMBER NAME DESCRIPTION AMOUNT AMOUNT i P45F.1 672n CQ_re_FnL$nN CnMPeNV CASH PAY_6119/86 crE 75 20 7's 20 F4564 6730 SO CA GAS COMPANY CASH PAY.6/19/86 SCG 55.61 55.61 P4565 6720 SO.CA.EDISON COMPANY CASH PAY.6/20/86 SCE 72.79 72.79 t i � > > ' G 3 ' ! ' ✓ 5 � � Y 1 P4566 h7a0 Cn rA aAs rnMPANV r rASH PAY.f/26R6 SCr 15na 35 ng P4567 6720 SO.CA.EDISON COMPANY CASH PAY.6/23/86 SCE 100.87 100.87 °4568 6730 SO.CA.GAS,COMPANY CASH PAY.6/23/86,SCG +. 38.06_ 38.06 s <z, h �,' ;Jr,� t �z ' ."yr c ^.sy,,r. :<; `• .�xy • 5 "tN , x < ;. Ss � ! £ .ys S... y a e: e ' , P4570 6730 SO.CA.GAS COMPANY CASH PAY.6/24/86 SCG 60.80 60.80 P4571 6720 ;SO•CA.EAI50N`COMPANY' `-' r a "CASH PAY '6/25/86 SCEs 50.75 p 50.75 P4572 6730 SO.CA.GASICOMPANY^ CASH PeY;6/i5/flf Cr.r, 20.16 P4573 4110 KICAF E ASSOCIATES ENG.SCVS.5/5-6/l/86 939.69 -- ENS SCVC 5/5-6/l/96 1,187.95 ENG.SCVS.5/5-6/1/86 ,"` t `' "� 2,413.70` ENG.SCV595/5-6/1/86 2p590.35 s g` N �'C VC' S/5r.;.6"/�Ir%86'' s `w` fsrF�t~ s 'a s >7 5R 54 s` ' ENG.SCVS.5/5-6/l/86 176.00 ENG.SCVS.5/5-6/l/86 29006.80 169853.03 P A 5 7 A 6720 j SO.CA.EDISON COMPANY`a' r - jT; CASH PAY.6/27/86 SC5, �13'.34 F a 13.34 4 ;; s �ks ?,a,", ' 'r•"„`' "+o< ""< 3>� V.`n z 4 " z..�: P5575--_--_--_ 6730 Sn.r.e.nAs rnMPANY : 4576 6720 SO.CA.EDISON COMPANY CASH PAY.6/30/86 SCE 15.91 15.91 P4577 6730, SO.CA.GAS COMPANY b„A;,s ,.1�CASH'PAY•6/3O/86;,SCG 'wrr� �� h "�3.06 3.06 r ^ F 15979 f CC ARAN`' y.,' W W n.RFFUND.CLARAN - # 14.5 14.59 ' 15180 PAUL D. RUSSELL W.W.D.REFUND,RUSSELL 8.61 8.61 15981 DAVID L.RAY,RECEIVER`-�, r;i,2_x W.W.O.REFUND,RAY,RECEIVER �Z F` "7.21~r,Kr n 7.21 s a, .Fs ! 15983 1210 SETH ARMSTEAD LOCAL MILEAGE,APi.ISTEAD 21.50 21.50 15984 1223 AT&T INFORMATION SYSTEMS u RENT 9EOC PHONE" n"s. !, "4.35 4.35 15985 11f0 RACTANCHURY RnTTIFn kATFR Rnm Fn WATFR,C/C 6/25 6h.50 66_50 1:9P6 13FBAYLFSS STATIONERS OFFICE SUPPLIES 11.45 ----- - nF E I C E-CLUP.El I F s __ 1.02-MA 5 --1L3 --- -- - rHRFGP TF 07/03/C,6 CITY OF GRAND TERRACE - V9UCHER/WARkANT REGISTER PAGE 2 vOUfHFF I VEND R y ti r, O AMOUNT AMOUNT MOUNT WARRANT NUNBEk NUMEER NAME DESCRiP7I0N 15987 1 HAPFIAN - Fr AN R/R PARK_26/86 ACl. On An inn 15988 19r0 COLTON JOINT UPIFIED SCHOOL 23048 VICTURIA 6/23186 TONER/TOShIBA COPIER RENT ON TOSHIBA COPIER 19678.00 _ 1 sb78.00 15989 1875 COMPLETE bLSINESS SYSTEMS 413.13 509.04 922.17 15900 15901 2226 2642 EASTERLAY SUPPLY COMPANY FOt TAVA ELECTRONICS TRASH CAN LINERS,C/C RADi 1 FOUTPr+_E6_T/EOC 94 86 94 66 15992 - �993 15994 2867 G.T.MAILERS INSERT REC.PRpGRAM ST.REPAIR,VARIOUS LOCALS STREET W p 143.32 438.00 143.32 + 438.00 3150 3217 NARBER COMPANY HOUSTON'S SWEEPING 15995 3503 INTERNATIONAL CITY3MANAGEMENT -.,LOCAL P/W BOOK,BALANCE ENG SVCS 6/2-6/30/86 ENG SVCS.6/2-6/30/86 NG VCS.6/2-6/30i86 y 1.75 - 1.75 15906 4110 KICAK E ASSOCIATES 2,488.90 296 00 7 358.00 ENG.SVCS.6/2-6/30/86 ENG.SVCS.6/2-6/30/86 N V 8 19392.40 893.95 , 15947 4370 1 Cl NNn ., ENG.SVCS.6/16-6/30/86 147.70 9,008 45 15998 46AO MANPOWER TEMPORARY'SVCS. ,TEMP.REC,w/E 6/15/86 280.80 280.80 '" • -+^yV - 700 1,992 JtAN rYERS NAZAREK HARPER HOPKINS E CROSS.GUARD 6/9-6/19/80 LEGAI SVCS MAY 1986 114 48 114.48 2 9280 8 16001 5520 PACIFIC BELL a,. PHONE,EOC -"-NEICIVIC CENTER 33.84 A71 76 905 Tn lb002 5579 PEOPLE HELPERS,INC REC.SVCS.6/16-6/30/86 3,514.95 3,514.95 SAN BERNARDINO,COUNTY OF 16004 64"8 SAN BERIARCINO,COUNTY OF 160r5 1 6901 SAP PERNARDIN0.4UDITORfr. 16006 6555 SAN BERNIARCINO-COUNTY OF lt007 6620 SCGTT LOC�N H/AC CHEM.WEED ABATE,3/7-5/12/86 49256.46 ' WEED ABATE.71/85-5/31/86 39065.00 79341.46 it I NO PARK.SIGNS 139.81 139.81 I' I� OL CJFTCF97 CITES ' 10 50 10.50 DUMP CHARGE 5/20-6/10/86 77.25 ' REPAIR A/A BLCG.#4 188.00 188.0c REGR C7/r�3/Fc, CITY OF GkAND TERRACE YOUCFILR/WARRANT REGISTER bm.rwFc f IFP,rl!-, P VFUrno ITES �ARRAPNT t-Ut BER NbMBEk NAME DESCRIPTION T�TFM AMOUNT —lEnnA f,A2-4 SECIIRTTY PArIFTC NAT PAN K--- W -� E.E.ty.L!>!,S-C-F1WeR MEET.9IG FEAR,ARMSTEAD 20.50 20 33 T/S SEM.ANSTINE 195.46 16009 6720 SO.CA.EOISON COMPANY ELEC.SIGNAL (1) 15,00 ELEC.SPRINKLER,PARK 14,75 1(017 67e2 ST4TE COtPLoiSATION INS FUtJD WORKEPS COOP.INS 6/86 624.50 TERRACE I AninS(gPF SFPVTCpS Pr'PATR TRQTCATTrlN,PAPK .n . r J f I CERTIFY THAT TO THE REST OE MY KNOwIrnnE..—.lHE AFORFIISTFn HFCKS FOR THE PAYM NT OF ITY ITARFITTIFS HAVE AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY FINANCE DIRECTOR *THE ABOVE ARE F/Y 1985/1986 EXPENDITURES N! ^ r 1 PAGE 3 —44 t R ft" AMOUNT 23b.29 19,75 624.50 5C 51 5J 55 A 3) 5a 59 60 6l 6A 6�6 6 6) Yrrl,, FP,F liti AINU (71 Y D/TF C7/r�3/h• COUNCIL. APPROVAL p VEajser" kAFRANT NUmBER NU""EER NAME I' P4579 6720 SO CA EDISGN C(ImPAr Y I2� SO.CA.CAS COMPANY P-45S�T6" 6AS E9l�RA�JY P`+5P3 6720 SO CA EDISGN COMPANY CITY OP GPAMU TES RACe JUL 1 o 1986 ---� V7UuHEk/''.ARRANT KEGISTEt IAGE 1 AUNCIL ACENDA LTDA r7) E 4 I-TE-r} kA R"rr----- DESCRIPTIGN AMOUNT AMOUNT ICS RE6�LdC-/C-PLGGNF-. /46 25r80 CASH PAY 7/1/86 SCE 22.32 22 32 CASH PAY.7/1/86 SCG CASH PAY.7/2/86 SCE Lu')lj lbbb CA MUNICIPAL TREASURERS ASSOC. CMTA MFEB.86/87-S/A , " tt CMTA MEMB.86/87-T/S 16014 1723 CASH REGISTER SYSTEMS OF CA MAINT.CASH REGISTER 86/87 MAIr'T.CASH kEGISTER 86/87 zo 16015 6.6 1740 CITY-CLERVS ASSN OF CALIF _ P Z CCA/C MEM8.86/87-I/D " .. 22 27 IF017 2. 3171 HEPSHEY 2USINESS PFODUCTS N iTAZIPIT.'GWECH DECTQ-.R MAIrT IBM TYPEWRITER 124.41 39.62 124 41 ' —1�39 39 62 25.00 25.00 50.00 100 00 100.00 200 00 20.00 2�0.007 II"vo-e- 69 00 69 00 U-u 't"(u LOMA LINDA DISPOSAL TRASH PICK—UP,7/86 C/C �. 38.35 TRASH PICK-UP,7/869PARK 38.35 76.70 .I THOMAS B. PAGE PARK CLEAN—UP,6/86 148 00 148 00 °I n " It =I rL y ru-rvIZ " I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR THE PAYMENT OF CITY ITARIITTTFc 14AIIV Rcrai ,.rI rir niru AKt NtGtJJARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY THOMAS SCHWAB FINANCE DIRECTOR 3 I� pEN01NG CITY COUNCIL APPROVAL CITY OF GRAND TERRACE COUNCIL MINUTES JUL 10 1986 Ct5dNCIi AdtiDA 1T�iiM 2 REGULAR MEETING - JUNE 26, 1986 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on June 26, 1986, at 5 38 p.m. PRESENT Hugh J. Grant, Mayor Byron Matteson, Mayor Pro Tempore Tony Petta, Councilman Barbara Pfennighausen, Councilwoman Dennis L. Evans, Councilman Seth Armstead, City Manager Ivan Hopkins, City Attorney Joe Kicak, City Engineer Ilene Dughman, City Clerk ABSENT None The meeting was opened with invocation by Pastor Salim Elias, Azure Hills Seventh Day Adventist Church, followed by the Pledge of Allegiance, led by Mayor Pro Tem Matteson. ITEMS TO BE ADDED TO AGENDA - 2B - First Annual Tricycle Race Awards ITEMS DELETED FROM AGENDA - 7A - School Impaction Waiver - 88-Unit Senior Citizen Hote an 7B - Grand Terrace Road Street Vacation - SCE. SPECIAL PRESENTATIONS Certificate of Service - Elizabeth R. Duarte Mayor Grant read and presented a Certificate of Service to Elizabeth Duarte commending her for outstanding service and contributions to the Historical and Cultural Activities Committee. First Annual Tricycle Race Awards Sharon Korgan, Community Service Officer, thanked Councilmembers for their part in initiating the Bicycle Safety program and presented awards. CONSENT CALENDAR CC-86-154 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES, to approve the following Consent Calendar Items Page 1 - 6/26/86 - A. Approve Check Register No. 062686, B. Ratify 6/26/86 CRA Action, C. Waive Full Reading of Ordinances on Agenda, D. Approve 6/12/86 Minutes, E. Authorize Extending Contracts for Street Sweeping, Streets and Storm Drain Maintenance, and Landscaping, due to expire 6/30/86, to 7/15/86, to Allow Time to Process Bids and Contract Awards Scheduled for 7/10/86 Agenda. PUBLIC PARTICIPATION Ed O'Neal, 22608 Minona Drive, urged Council's support of American Cancer Society's "Great American Smoke -Out," November 20, 1986. Riverside Highland Water Company Rate Increase - The following residents approached Counci in protest of a recent Riverside Highland Water Company rate increase, which they felt excessive and ' unjustifiable, with no advanced warning Andrew Schroeder, 22194 Van Buren, Arthur A. Belter, 11988 Minona Court, Dr. Lloyd Watson, 23248 Barton Road, Rolland Spafford, 22263 Van Buren, Fran Thompson, 22441 Pico, Doris Clark, 22252 McCI aren, Max Hopkins, 23235 Palm Avenue, Ezekiel Hernandez, 22436 Franklin, John Helt, 22592 Miriam Way, Mary Robinson, 22631 Drive. Mr. Schroeder, speaking in behalf of Senior Citizens, said many on fixed income could not afford the high rates. Dr. Watson felt the increase inexcusable since present usage is the same as prior years, referencing an article stating the Company is proposing $5.5 Million improvements over a seven-year period, estimated that would cost each residential user $10.00 a day, accused the Company with deferred maintenance and incompetent administration, felt the present Board of Directors should be replaced, requested Council guidance and support by allowing citizens use of Civic Center for meetings. John Mathews, 11733 Eton Drive, felt the increase not unreasonable. City Manager Armstead advised he and Council received copies of a protest letter dated June 23, 1986, from Andrew Schroeder, President of the Grand Terrace Seniors Citizens, to Mr. Eugene P. McMeans, Riverside Highland Water Company Manager, with attachments of Senior Citizen signatures (on file in the City Clerk's Department). Mayor Grant read portions of protest letters received from Mr. & Mrs. Clarence Newman, 12172 Country Club Lane, dated June 17, 1986, Phil & Terry Ellison, 22985 Orangewood Court, dated June 18, 1986, and Jerry & Debby Gandara, 23005 Palm Avenue, dated June 18, 1986 (on file in the City Clerk's Department). Page 2 - 6/26/86 - Gene McMeans, Riverside Highland Water Company Manager, responded as follows to comments and questions (1) A thorough presentation of the ,proposed rate increase and purpose was made at the April 28, 1986, Shareholders' meeting, all Shareholders were invited - 40 individuals plus five Directors were present, felt efforts were made to discuss and review the matter, (2) Noted past billing is first of the summer, which normally reflects an increase, (3) Outlined the Company's Rate Adjustments, dated April 1, 1986, a Conversion from Allocation to Consumption Comparative Analysis, Old Billing vs. New Billing (on file in the City Clerk's Department). State Directive 1897 requires some means of conservation for users exceeding 3,000 gallons per day - bills that tripled are for users exceeding 4,000 gallons per day, most water companies have utilized this approach, (4) Relative to nonfunctioning meters, advised there are 29 - those users have not been billed based upon consumption, (5) The Company is in the process of reducing amount of unaccountable water, which was 47% last year, they propose to upgrade the Barton Road 42" line, working with SCE on rebate programs to offset some of the costs, (6) The Company has been able to operate without increasing rates by utilizing funds received from sale of property and proposes to utilize those funds for the capital improvement projects; (7) Relative to individuals seen driving around in Company trucks on weekends, advised the Company operates seven days a week, and those individuals are on duty, (8) Admitted the Company has had some real problems, (9) Anticipates the rate increase will reduce water consumption, particularly with major users. Mayor Grant voiced his own concern and dissatisfaction with the Water Company, stated the Civic Center will be available for the citizens to hold meetings. Mayor Pro Tem Matteson advised he attended the April 28 meeting - felt Shareholders had no choice or voice, responding to an objection raised that the Board of Directors recently increased its salaries 100%, questioned that action under these circumstances, questioned why the Company had not pursued acquiring funds for improvements through a bond issue, objected to being assessed rather receiving dividends for shares owned, had consulted with the City Attorney and was advised of two options - (1) City purchase the Company, which it cannot afford, (2) formation of a committee to acouire enough proxies to change Board members. Councilman Evans advised he has same concerns - was aware of the proposed increase but did not realize the impact, concurred with Dr. Watson that the Company had the responsibility to anticipate and correct problems long ago since they were aware of leaks. Recommended citizens become involved as a group. Councilwoman Pfennighausen advised she became concerned three years ago and started attending meetings - voted against increasing the Board of Directors' salaries from $40.00 to $80.00 per meeting, felt residents should inquire who the members are, sympathized with Mr. McMeans for stepping into his situation with such a poorly organized Company. At a Board meeting she attended two years ago, questioned Page 3 - 6/26/86 - and was advised they had no formul ated capital improvement and maintenance program, based upon that and her feeling the Board members were non -responsive, made two motions which carried (1) That a capital improvement and maintenance program be formulated and put into print. (2) That the nine Board members serve three-year terms, staggered, to allow some residential users to serve. She attended the next year's meeting with proxies, including those of the City - was advised the Company hadn't had time to formulate the plan, noted, however, a plan was formulated and put into effect this last year. Her motion regarding Board terms also was never put into effect and, at this year's meeting, the Board members decided they preferred the existing policy and saw no need to open membership to residents of the community. She advised that 3000 proxies were acquired, but no individuals could be found willing to serve on the Board. Since the Company is being taken to task for poor management and responsibility, felt residents must be willing to devote time. Stated individuals calling the Water Company are treated rudely and are either misinformed or not informed. Relative to excessive use of water, cited situation where the Company allowed water to run five days, damaging the street, also advised of water meters not read. Objected to being assessed for meters and shares. Encouraged replacing the present Board with responsive and responsible members. Mayor Grant deferred the Public Hearing, scheduled for 7 00 p.m., to later in the meeting to allow the Public Participation on this matter to continue. Councilman Petta advised he shares the same concerns, due to an apparent misunderstanding, clarified the purpose of the funds derived from the rate increase is for the operation of the Company, not for the capital improvements, which will be funded from interest on funds derived from sale of assets. Felt the Company's public relations have been poor, attended the April 28 meeting, at which a lot of information was given, including how to conserve water, noted that was after the fact, felt public input should have been encouraged prior to the action, as is done by the City. Felt it apparent more City representation is needed and votes will be required at the next annual or special meeting. CC-86-155 Based upon need for sufficient information, Motion by Councilman Petta, Second by Councilwoman Pfennighausen, to direct Staff to review Riverside Highland Water Company's financial statements and rate study and furnish Council with recommendations, at the next meeting, to alleviate the rate increase, that Council then appoint one of its members to meet with the Water Company Board for the purpose of relaying recommendations on behalf of all the residents. Recess was called at 7 11 p.m. and reconvened at 7 31 p.m., with all members present Councilman Petta stated the Company is in good financial condition due to the sale of assets, and interest on those funds will be utilized for capital improvements. Citing a past situation, felt the Board would respond to a Councilmember. Mayor Pro Tem Matteson voiced Page 4 - 6/26/86 - 1 agreement with receiving a report, felt Council could then form a citizen committee. Councilman Evans encouraged citizens to begin /mobilizing now and not wait for the report. Mayor Grant felt the citizens committee and the proposed report should go hand -in -hand. City Manager Armstead, with Mayor Grant concurring, recommended Dr. Watson head the committee - Mayor Grant advised he had approached Dr. Watson during recess. Councilwoman Pfennighausen advised the committee will have to be formed with individuals willing to volunteer time and money to cover costs incurred acquiring the proxies - Councilman Petta recommended utilizing the Chamber Newsletter. Motion No. CC-86-155 carried, ALL AYES. Ed O'Neal, 22608 Minona Drive, noted a Concerned Citizens Committee already exists - advised he is available and volunteered $100.00. Barney Karger, 11668 Bernardo Way, felt there are not enough residential shareholders to acquire enough proxies, since 60% of the stock is owned by growers. Noted there are four new Board Members and a new Manager, therefore, recommended waiting to see what they can do prior to spending a large sum of money. Recommended the City Attorney investigate legal method to require disbursement of funds to pay for improvements that will reduce the monthly water costs. Councilman Evans felt Mr. Karger had some valid points worth considering. Noting Councilman Petta's statement is in confl ict with a Press Enterprise article which quoted Mr. McMeans as saying the rate structure was increased to pay the $5.5 Million Dollar capital improvement program to upgrade the water system, felt the proposed report should give clarification. Mayor Pro Tem Matteson felt a list of stockholders should be included in the report. Dave TerBest, Grand Terrace Area Chamber of Commerce President, felt grower -owned stock is closer to 55%, noted it is too late to utilize the Newsletter until the August issue, willing to include any articles or material Noted, in addition to the higher rates, the residents and businesses have suffered from higher fire insurance rates due to the poor water system. Traffic Safety Street Markings Janis Ringwald, 22596 Main Street, reported the lack of sufficient street markings for a stop sign at the end of Main Street, which is actually in Colton, was involved in an accident the previous night, which she felt was due to that traffic hazard. Stated she is often passed on the right side on DeBerry, adjacent to the Junior High School, felt that due to the street being wide enough for four lanes, recommended it be so marked. Mayor Grant cited a number of problems exist adjacent to the City within the City of Colton's jurisdiction, advised City staff would approach the City of Colton in another attemptto resolve those problems. Page 5 - 6/26/86 - i REVENUE SHARING - FY 1986-87 PROPOSED USE ,Finance Director Schwab advised the City conservatively anticipates $14,884 in Revenue Sharing Funds based on current entitlement period, however, the program could be renewed. Noted staff recommends Council (1) Advise the public of City's proposal to use FY 1986-87 Revenue Sharing Funds for Law Enforcement, (2) Conduct a Public Hearing, inviting citizen input relative to utilization of funds, (3) Make a final determination to expend Revenue Sharing Funds in the amount of $60,000 for Law Enforcement. Mayor Grant opened and closed Public Hearing, with no testimony given. CC-86-156 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES, to expend Revenue Sharing Funds in the amount of $60,000 for Law Enforcement. ORDINANCE NO. 105 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AMENDING THE MUNICIPAL CODE OF THE CITY OF GRAND TERRACE, ADDING CHAPTER 5.06, PERTAINING TO HOME OCCUPATION PERMITS. (Second Reading) City Attorney Hopkins read the title of the proposed Ordinance and clarified its purpose is to protect residential areas from commercial endeavors that could adversely affect the physical appearance and environmental climate of existing neighborhoods. Mayor Grant opened and closed Public Hearing with no testimony given. CC-86-157 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES, to adopt second reading of Ordinance No. 105. TENTATIVE TRACT MAP 13205/SPECIFIC PLAN 85-12 (TERRACE VIEW TRACT) RESOLUTION NO. 86-30 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, ORNIA, APPROVING TENTATIVE TRACT MAP NO. 13205/SPECIFIC PLAN NO. 85-12 AND MAKING OTHER DETERMINATIONS. (TERRACE VIEW TRACT) Planning Director Kicak related Planning Commission's adoption of Resolution No. PC 86-02 recommending approval of Tentative Tract Map No. 13205/Specific Plan 85-12, located at the northeasterly corner of Oriole and Main Streets, subject to mitigation measures and conditions set forth, related that the above Resolution finds the Specific Plan, as conditioned, will not have a significant effect on the environmment, approves the Specific Plan subject to mitigation measures and conditions as set forth, adopts the Negative Declaration and instructs the City Clerk to file a Notice of Determination. Mayor Grant opened Public Hearing. Page 6 - 6/26/86 - Susan Crawford, 22721 Minona Drive, voiced opposition to the project, ,feeling square footage and quality of proposed homes not in conformance with the area and, therefore, would lower market values of adjacent properties. Barney Karger, 11668 Bernardo Way, voicing concern over the 1350-1725 square footage, felt there should be stipulations designating the number of certain sizes. Bill Storm, T.J. Austyn Developer, assured no more than 20% of the proposed Tract will be 1350 square feet, however, could not commit to how many homes will be 1725 square feet, noting that would depend on the real estate market at time of construction. Sanford Collins, 22697 Brentwood, not voicing objection to project, related a 1265 square foot home exists adjacent to proposed Tract. Mayor Grant closed Public Hearing CC-86-157 Motion by Mayor Pro Tem Matteson, Second by Councilman Evans, to adopt Resolution No 86-30 Responding to Councilman Petta's concerns relative to the range of square footage proposed, Planning Director Kicak foresaw no problem with mix of homes, noting the Architectural Design Review Board would review proposal prior to final approval. City Attorney Hopkins advised a condition could be placed on Specific Plan approval whereby the size of homes would be required to meet Planning Commission approval. Councilwoman Pfennighausen felt it ridiculous to place conditions whereby a developer would be required to construct unmarketable houses. Motion No. CC-86-157 carried, 4-1, with Mayor Grant voting NOE. FY 1986-87 BUDGET (Continuation from June 12 Meeting) Mayor Grant opened and closed Public Hearing with no testimony given. Clean Community Systems - 10-810 - Finance Director Schwab related a $1,050 grant was previously approved May 29, 1986 (Motion No CC-86-125), with the stipulation that funds be withheld until justification is provided by organization. Mayor Grant felt Committees should be a stimulus and encouraged to increase community involvement Police - 10 & 15-410 - Finance Director Schwab outlined the following previously approve items for a total appropriation of $563,162 (1) One 168-hour General Law Unit, (2) One 40-hour Traffic Unit, (3) One 40-hour Detective, (4) One Community Services Officer, and (5) CAL -ID RAN System. (Reference Motion No CC-86-109, 5/15/86) Page 7 - 6/26/86 - r, Motion by Councilman Evans to approve the FY 1986-87 Addendum to the San Bernardino County Sheriff's Law Enforcement Contract (GTC 85-11-11), for a total appropriation of $562,142.00, died for lack of Second. Mr. Schwab related action taken at the May 15, 1986 meeting (Motion No. CC-86-109) did not stipulate any contingencies regarding securing Office of Criminal Justice Training (OCJT) Grant. CC-86-158 Crime Prevention Officer 10-410-257 - Motion by Councilman Petta, Second y Mayor Grant, to approve appropriation for the City's share of $15,636 for the Community Service Officer only if Office of Criminal Justice Training (OCJT) Grant is approved. Councilwoman Pfennighausen voiced opposition since Motion could result in discontinuing the crime prevention program, felt, if anything, crime prevention should be strenghtened, supported increasing current manpower by one 40-hour Patrol Unit, questioned and Captain Bradford advised there is no Deputy in the City when a traffic officer is called away to assist in Loma Linda. Mayor Pro Tem Matteson, referencing the report reflecting City's current optimum level of proactive patrol , saw no necessity to increase force, felt funds could be better utilized elsewhere. Mayor Grant advised he supports previous Council action (Motion No. CC-86-109) with assurance by Captain Bradford of City's current high level of service, however, would support, with Mayor Pro Tem Matteson concurring, increasing level of service if statistics change. Finance Director Schwab clarified total appropriation required for the Law Enforcement Contract and CAL -ID Program is $569,098. Councilman Evans voiced opposition to grant approval stipulation, feeling a positive need exists for a Crime Prevention Program. Noting $569,098 doesn't include all anticipated revenue sharing funds, suggested possibly including a 40-hour General Law Unit with the 40-hour Traffic Unit, however, would support Police Budget as currently proposed with elimination of the stipulation. Motion No. CC-86-158 carried 3-2, with Councilmembers Evans and Pfennighausen voting NOE. CAL -ID CONTRACT (RAN) CC-86-159 Motion by Mayor Pro Tem Matteson, Second by Mayor Grant, ALL AYES, to approve the CAL -ID Contract (RAN), in the amount of $6,956. CC-86-160 Police - 10-410, 15-410 (Cont'd) - Motion by Mayor Pro Tem Matteson, Second y Councilman Petta, Al YES, to approve Budget Items 10-410 and 15-410, Police, for a Grand Total of $569,098. Page 8 - 6/26/86 - Councilman Evans requested meeting with staff to discuss his concern ,,about current coverage relative to utilizing the Traffic and General Law Units. Mayor Grant indicated shared concern. Motion No CC-86-160 carried, ALL AYES. Planning - 10-370 - Finance Director Schwab noted Planning is being proposed with current Contractor (Kicak & Associates) at $75,500. Referencing Mr. Kicak's memorandum dated June 11, 1986, relative to the City's securing a consultant firm or considering in-house planning, Councilman Evans questioned Mr. Kicak's position. Mayor Grant left the Council Chambers at 9 02 p.m. Planning Director Kicak related willingness to relinquish position if determined a consultant or in-house planner could do a better job, however, would continue with Contract provided adequate funding is appropriated. Based upon Finance Director Schwab's response that the cost for in-house planning is slightly higher than contracted - the issue now being what type of planning service is preferred, Councilman Evans felt in-house planning would provide better financial control and an individual with specific expertise. Mayor Grant returned at 9 06 p.m. Sanford Collins noted there have been seven different people leading Planning during his eight years on the Planning Commission, therefore, recommended Council consider a permanent Planning Director. Motion by Councilman Evans, Second by Councilwoman Pfennighausen, to adopt the Planning Budget in the amount of $80,865 and have an in-house Planning Department Mayor Pro Tem Matteson voiced concurrence with proposed monetary appropriation, however, felt additional information necessary prior to making a determination for in-house versus contractual planning services. Councilman Evans' Motion failed, 2-3, with Mayor Grant, Mayor Pro Tem Matteson, and Councilman Petta voting NOE. CC-86-161 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to approve Budget Item 10-370, Planning, for a Grand Total of $75,500, carried, 3-2, with Councilmembers Evans and Pfennighausen voting NOE. CC-86-162 Roberti-Z'Berg Program - 13-444 - Motion by Mayor Pro Tem Matteson, Second y Mayor Grant, ALL AYES, to approve Budget Item 13-444, Roberti-Z-Berg Program, for a Grand Total of $12,500 Recessed at 9 15 p m , reconvened at 9 31 p.m , with all members present. Page 9 - 6/26/86 - ,Park Projects - 13-445 - Finance Director Schwab noted Line Item , Refurbish Tennis Courts (Azure Hills), has been deleted - balance of proposed $8,000 appropriation reflects $5,000 for Architectural Services and construction of concession stand at Terrace Hills Junior High School and $3,000 for park equipment. CC-86-163 Motion by Councilwoman Pfennighausen, Second by Councilman Evans, ALL AYES, to approve Budget Item 13-445, Park Projects, for a Grand Total of $8,000. FY 1986-87 ADDENDUM TO LAW ENFORCEMENT CONTRACT (GTC 85-11-1) CC-86-164 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to approve the FY 1986-87 Addendum to Law Enforcement Contract (GTC 85-11-1), with stipulation that approval be contingent upon receiving Office of Criminal Justice Training OCJT Grant. Councilman Evans voiced opposition to Motion due to the stipulation, emphasized importance of Crime Prevention. Motion No. CC-86-164 carried, 3-2 with Councilmembers Pfennighausen and Evans voting NOE. CC-86-165 Street and Signal Lighting - 16-510 - Motion by Councilwoman Pfennighausen, econd by Counci man Evans, ALL AYES, to approve Budget Item 16-510, Street and Signal Lighting, for a Grand Total of $36,000. Road Maintenance - 16-900 - Finance Director Schwab noted Line Item 16-255, Contractual Services, should be corrected to reflect $60,000 to include SB-300 funds not previously utilized, thereby changing proposed appropriation amount to $69,800. CC-86-166 Motion by Mayor Pro Tem Matteson, Second by Councilwoman Pfennighausen, ALL AYES, to approve Budget Item 16-900, Road Maintenance, for a Grand Total of $69,800. CC-86-167 Weed Control - 16-901 - Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, AE AYES, to approve Budget Item 16-901, Weed Control, for a Grand Total of $17,000. CC-86-168 Traffic Signal Maintenance - 16-902 - Motion by Mayor Pro Tem Matteson, Second by ounce man etta, ALL AYES, to approve Budget Item 16-902, Traffic Signal Maintenance, for a Grand Total of $6,600. CC-86-169 School Crossing Guard - 17-910 - Motion by Councilwoman Pfennighausen, Second y Councilman Evans, ALL AYES, to approve Budget Item 17-910, School Crossing Guard, for a Grand Total of $2,536. CC-86-170 Street Sweeping - 18-908 - Motion by Mayor Pro Tem Matteson, Second by Mayor Grant, ALL AYES, to approve Budget Item 18-908, Street Sweeping, for a Grand Total of $32,000. Page 10 - 6/26/86 - CC-86-171 Wastewater Disposal, Colton - 21-570 - Motion by Councilwoman ennig ausen, Second by Mayor Pro Tem Matteson, ALL AYES, to approve Budget Item 21-570, Wastewater Disposal - Colton, for a Grand Total of $231,600. CC-86-172 Wastewater Disposal, Grand Terrace - 21-572 - Motion by Councilwoman Pfennighausen, Second by Mayor Grant, ALL AYES, to approve Budget Item 21-572, Wastewater Disposal - Grand Terrace, with deletion of Line Item 143, Disability Insurance, for a Grand Total of $62,974. CC-86-173 Architectural Barrier Removal - 11-902 - Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES, to approve Budget Item 11-902, Architectural Barrier Removal, for a Grand Total of $10,000. Traffic Control Upgrade 18-911 - Finance Director Schwab noted deletion of Line Item 911-702, Widen Roadway/Left Turn Pocket Mt. Vernon and Grand Terrace Road/Canal, changing total proposed appropriation to $142,600. CC-86-174 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES, to approve Budget Item 18-911, Traffic Control Upgrade, for a Grand Total of $142,600. CC-86-175 Modifications Barton Road and Mt. Vernon - 10-911 - Motion by Mayor Pro Tem Matteson, Second by Councilman P—e-t—t-a—,—A-EU AYES, to approve Budget Item 10-911, for a Grand Total of $20,000. CC-86-176 Slurry Seal - 18-912 - Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES, to approve Budget Item 18-912, Slurry Seal, for a Grand Total of $20,000. CC-86-177 Barton Road Overlay - 18-913 - Motion by Mayor Pro Tem Matteson, Second y Councilman Petta, ALL AYES, to approve Budget Item 18-913, Barton Road Overlay, for a Grand Total of $32,500. CC-86-178 Canal/Mt. Vernon Widening - 16-914 - Motion by Mayor Pro Tem Matteson, Second y Mayor Grant, ALL AYES, to approve Budget Item 16-914, for a Grand Total of $16,500. CC-86-179 Rehabilitation - Community Center - 10-915 - Motion by Councilwoman ennig ausen, Second by Mayor Pro Tem Matteson, ALL AYES, to approve Budget Item 10-915, Rehabilitation - Community Center, for a Grand Total of $8,000. CC-86-180 Widen Barton Road/Canal/Michigan - 16-920 - Motion by Mayor Pro Tem Matteson, Second by Mayor rant, to approve Budget Item 16-920, for a Grand Total of $285,000. Relative to implementation of above project, Planning Director Kicak related the following determinations must be made (1) Whether the Page 11 - 6/26/86 - Telephone Company, which has a major facility on the south side of Barton Road, could be required to install their facilities underground under Rule 20A, (2) Estimated cost of both projects. Advised recent contact with Sue Noreen, SCE Area Representative, assured provision of necessary information within a month. Subsequently, Council must make a determination regarding feasibility of undergrounding utilities. Noted letters regarding right-of-way acquisitions have been completed in accordance with Council's direction and legal descriptions (right -of way documents) are currently being prepared. Related SCE's assurance of making all efforts toward providing City 5-year advance funding under Rule 20A, totalling approximately $230,000-$240,000, for accomplishment of project. Motion No. CC-86-180 carried, ALL AYES. RESOLUTION NO. 86-29 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ADOPTING A BUDGET OF ESTIMATED REVENUES AND EXPENDITURES FOR FISCAL YEAR 1986-87. CC-86-181 Motion by Mayor Pro Tem Matteson, Second by Councilwoman Pfennighausen, ALL AYES, to adopt Resolution No. 86-29. CHAMBER OF COMMERCE REPORT - Julie McBride, Board Member, reported on plans for Terrace ays i n October to include a baseball game between the Chamber and the City. - PLANNING COMMISSION REPORT - Planning Director Kicak related next Planning Commission meeting will be held July 7, 1986. City Clerk Dughman related receipt of only three applications for Planning Commission appointments to date, recommended deferring appointments until July 31st. Council concurred. PARKS AND RECREATION COMMITTEE REPORT - Appointments - Mayor Grant noted staff recommendations to consi er reappointments/appointments to fill the four scheduled vacancies for four-year terms to expire June 30, 1990. Noting the City's policy limiting appointments to two full consecutive terms and Dick Rollins' request to be reappointed to a third term, Councilwoman Pfennighausen felt it inconceivable not to reappoint him, observing his years of dedication to the Committee, favoring also appointing a new volunteer interested in serving, supported expanding membership to accommodate all parties. CC-86-182 Motion by Councilwoman Pfennighausen, Second by Mayor Pro Tem Matteson, ALL AYES, to waive City's Committee Policy and reappoint Dick Rollins, Louis Galvez, Lenore Frost, and Ken Rinderhagen for terms to expire June 30, 1990, to expand Committee by one member and appoint David Widar, term to expire June 30, 1988 CC-86-183 HISTORICAL AND CULTURAL ACTIVITIES COMMITTEE REPORT - Appointments - Motion by Mayor Grant, Second by Mayor Pro Tem Matteson, ALL AYM, to reappoint Viola Gratson, Irene Mason, and Hanna Laister for terms to expire June 30, 1990. Page 12 - 6/26/86 - CRIME PREVENTION COMMITTEE REPORT - Appointments - Mayor Grant related Mr. Ed O'Neal s verbal request to the City erl that he not be considered for reappointment to the Committee. Councilwoman Pfennighausen requested appointments be deferred to have that request submitted in writing. Council indicated concurrence. CC-86-184 EMERGENCY OPERATIONS COMMITTEE REPORT - Appointments - Motion by ounce woman P ennig ausen, Second y Mayor Grant,ALL AYES, to reappointment_ Ed Luers for a term to expire June 30, 1990, and appoint Eileen Hodder, term to expire June 30, 1990. POLICE CHIEF REPORT - Captain Bradford, San Bernardino County Sheriff's Department, reported, for the period of June 7-21, one commercial burglary on Main Street, five residential burglaries on Kentfield, Grand Terrace Road, Raven Way, Robbin, and Holly, and one attempted residential burglary on Mt. Vernon. Looking for a male, Mexican adult, 27-30 years old, 5'8", 160-180lbs., driving a late 1970's black Chevy Luv pick-up truck, requested any information regarding this person be provided to the Sheriff's Department. FIRE CHIEF REPORT - City Manager Armstead related Fire Captain DeC erk s warning against use of fireworks, prohibited in Grand Terrace and San Bernardino County, requested community cooperation. CITY ENGINEER REPORT - City Engineer Kicak reported the following Meeting with City of Riverside last Tuesday, regarding acquisition of Gage Canal right-of-way, attended by himself and City Attorney Hopkins - feels progress is being made, (2) Noted receipt from Carol Tanner, representing Forest City Dillon, of Phase 1 and Phase 2 (Mt. Vernon Villas project), anticipates submitting plans to the Planning Commission for consideration the 2nd meeting of July. CITY COUNCIL REPORTS Mayor Pro Tem Matteson, relative to a proposed tire burning plant in Rialto, emphasized t e adverse environmental impact it would have on Grand Terrace, felt City should strongly oppose its constuction. Mayor Grant reported the following (1) Concurred with Mayor Pro Tem Matteson relative to proposed tire burning plant, noted receipt of correspondence from Robert Kolbenschlag, 6426 San Diego Avenue, Riverside, inclusive of Press Enterprise article, protesting construction, (2) Questioned status of Chamber's City entrance signs City Engineer Kicak noted staff made the following sign location selections Southwest wall of school property facing I-215 off -ramp, Mt.Vernon and Canal, and Barton Road east entrance at bottom of hill. Noted nothing further has been accomplished, however, information regarding type and location of signs in relation to the school must first be furnished to the Colton Joint Unified School District, (3) Requested action on three large real estate signs on the westerly portion of DeBerry currently in violation of City's Sign Ordinance - City Manager Armstead related staff is currently investigating the matter Page 13 - 6/26/86 - NOVEMBER 4, 1986 ELECTION City Clerk Dughman related action required on five Resolutions pertaining to the November 4, 1986, Election and authorization for her to charge candidate statement costs based on San Bernardino County's estimate, recommended $175.00 for English only or $350.00 for both English and Spanish, related difference between estimate and actual cost will be refunded or billed subsequently. RESOLUTION NO. 86-31 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, ORNIA, CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 4, 1986, FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES AND FOR THE SUBMISSION TO THE VOTERS AN ADVISORY MEASURE RELATING TO STREET LIGHTING. Responding to Councilman Evans, City Attorney Hopkins advised the intent of the Advisory Measure would encompass not only an assessment to pay for energy costs, but also would include payment for construction of street lighting, which would not be in violation of Proposition 13 or Article 13 of the U.S. Constitution. Cited case of County of Fresno vs. James B. Mal mstrom dealing with special assessments in relation to Proposition 13, wherein it was determined such use of special assessments based on benefit against a property, were not in violation Councilwoman Pfennighausen left the Council Chambers at 10 29 p.m., returned at 10 30 p.m. Responding to Councilman Evans' concerns regarding evaluating citizens sentiments for the Advisory Measure in various areas of the City, City Attorney Hopkins clarified that the votes by precincts would provide that information. Councilwoman Pfennighausen recommended the word "marbelite" replace "decorative" in the proposed Advisory Measure to alleviate possible misinterpretation. Mayor Grant concurred, objected to using the word "levy", feeling it creates some degree of subjectivity. Councilman Evans felt the primary purpose of establishing an Assessment District is to pay for energy costs, therefore, should be emphasized at the beginning. Mayor Pro Tem Matteson disagreed, feeling Measure as worded places proper emphasis. CC-86-185 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to approve the Advisory Measure as proposed, with "decorative" being replaced by "marbel i te" and deleting the word "levy". The Motion carried, 4-1, with Councilman Evans voting NOE. CC-86-186 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES, to adopt Resolution No. 86-31, with Advisory Measure amended. Page 14 - 6/26/86 - RESOLUTION NO 86-32 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF SAN BERNARDINO TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 4, 1986, WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON THE DATE PURSUANT TO SECTION 23302 OF THE ELECTIONS CODE. CC-86-187 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES, to adopt Resolution No. 86-32, with Advisory Measure amended. RESOLUTION NO. 86-33 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, ORNIA, ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATES STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 4, 1986. CC-86-188 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES, to adopt Resolution No. 86-33. RESOLUTION NO. 86-34 - A RESOLUTION OF THE CITY COUNTIL OF THE CITY OF RAND TERRACE, CALIFORNIA, AUTHORIZING CERTAIN OF ITS MEMBERS TO FILE A WRITTEN ARGUMENT REGARDING A CITY MEASURE AND DIRECTING THE CITY ATTORNEY TO PREPARE AN IMPARTIAL ANALYSIS. City Attorney advised the purpose of the Resolution is for Council to authorize certain of its members to file written arguments for or against the Advisory Measure and him to prepare an impartial analysis for the sample ballot. Mayor Pro Tem Matteson requested authorization to file an opposing argument - no member reouested to file an argument in favor. CC-86-189 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES, to adopt Resolution No. 86-34, with Advisory Measure amended, and authorize Mayor Pro Tem Matteson to file a written argument against the Advisory Measure. RESOLUTION NO. 86-35 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA I ORNIA, RESCINDING RESOLUTION NO. 79-14 AND PROVIDING FOR THE FILING OF REBUTTAL ARGUMENTS FOR CITY MEASURES SUBMITTED AT MUNICIPAL ELECTIONS. CC-86-190 Motion by Mayor Grant, Second by Mayor Pro Tem Matteson, ALL AYES, to adopt Resolution No. 86-35. CC-86-191 Candidate Statement Costs - Motion by Mayor Pro Tem Matteson, Second y Mayor Grant, -ALL -AYES, to authorize the City Clerk to charge Candidates an estimated cost for statements to be printed in the sample ballot - $175 for English only or $350 for English and Spanish translation. FY 1985-86 YEAR-END BUDGET ADJUSTMENTS Engineering & planning Services - Finance Director Schwab advised that, as a result of increase activity and the request for master planning studies, the actual May and projected expenses through June Page 15 - 6/26/86 - will exceed the current appropriations. Noted the Contractor's request for an additional $15,000 appropriation for that project was denied, that the Contractor advised he would attempt to do the studies within the scope of the appropriated funds, however, those funds were not sufficient. Staff is requesting adjustments for both Planning and Engineering, which will require transfers from other Departments as well as additional appropriation, entailing an increase of $21,662. 10-190-238 - Non Departmental Utilities - Mr.schwab advised $33,600 was estimated to cover cost of utilities, however, it is now estimated the cost will be $40,000 through the end of the fiscal year, requiring V an additional appropriation of $6,400. 10-410-256 - Police Contractual Services - County - Mr. Scwab noted the Staff Reportini icates a request for an additional appropriation of $1,000 due to overtime costs, however, a review of the Contract reveals the FY 1985-86 appropriation was about $2,000 less than the contract required. An additional $1,000 appropriation is requested. 10-631 - Storm Drain Maintenance - Mr. Schwab advised that greater expenses were incurred in clearing storm drains as a result of the spring rains, requiring an additional $100 appropriation. Responding to Councilwoman Pfennighausen, Mr. Schwab stated Griffin Development had been billed but had not paid their share, which is less than $500. Mayor Grant felt Griffin Development should be required to pay their share. The total amount requested for new appropriations for the General Fund is $29,162 - reducing the estimated balance for the end of FY 1985-86 to $158,000. Clarified this reduced surplus would have no effect on the appropriations for FY 1986-87 since the estimated revenue will be sufficient to cover expenditures within the General Fund. Councilman Evans voiced concern that surplus funds at the end of year result from projects not being accomplished, questioned whether Planning Director Kicak had an itemized breakdown of expenditures for projects, such as the master plan. Mr. Kicak advised all his staff keep time sheets for time spent on all projects, his invoices to the City for Engineering and Planning services reflect work orders that will identify costs by project. CC-86-192 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to authorize transfers and new appropriations for the FY 1985-86 Year -End Budget Adjustments totalling $29,162 as follows Page 16 - 6/26/86 - 10-170-250 - Engineering General 10-170-255 - Coord W/Public 10-170-601 - Engineering Staff 10-170-602 - Codification 10-170-603 - Public Works Engineering 10-170-604 - Building & Safety 10-370-255 - Planning 10-190-238 - Non Departmental Utilities 10-410-256 - Police Contractual Service 10-631 - Storm Drain Maintenance TOTAL $ 1,065 280 2,791 450 4,961 5,102 10,043 6,400 1,000 100 $29,162 Councilman Evans advised he could not support additional $10,043 appropriations for Account No. 10-370-255, Planning, unless he could identify and deduct the amount attributed to the Master Plan project. Motion No. CC-86-192 carried, 3-2, with Councilmembers Evans and Pfennighausen voting NOE. Adjourned at 11 12 p.m. The next regular meeting will be July 10, 1986, at 5.30 p m. Respectfully submitted, City C1 erk i APPROVED Mayor Page 17 - 6/26/86 - ..TA DATE i ► T �, C R A ITEM ( ) COUNCIL ITEM (x) MEETING DATE 7/10/86 AGENDA ITEM NO SUBJECT Grand Terrace Woman's Club Yearbook Advertisement FUNDING REQUIRED xx NO FUNDING REQUIRED Attached is a request from the Woman's Club requesting City support by placing an ad in their 1986-87 Yearbook, as has been done in previous years. Funds are available in Account No. 10-110-220, Council Special Departmental Expense. Staff Recommends Council AUTHORIZE A $25.00 EXPENDITURE FROM ACCOUNT NO. 10-110-220, COUNCIL SPECIAL DEPARTMENTAL EXPENSE, FOR A ONE-HALF PAGE AD IN THE GRAND TERRACE WOMAN'S CLUB 1986-87 YEARBOOK ID Enclosure PO BOX 1 166 c� t IGMNI4XDU[vRAXI CAUi'ORNIA 92324 Colton z June 16, 1986 a 9 elf i GRAND TERRACE CITY COUNCIL 22795 Barton Road Hill Grand Terrace, CA 92324 G1 Vy OF GIINa<< i ► The Grand Terrace Woman's Club would like to take this opportunity to thank you for your past support of our Club by advertising in the Yearbook. The rates for advertising in the 1986-87 Yearbook are as follows $ 5 00 per line $15 00 1/3 Page (Business card size) - We can copy your card, or design to your requirements $25 00 1/2 Page $45 00 Full page A copy of your previous ad is enclosed. If you would like any changes or corrections, please return the copy, or call Kim Hathaway - 825-5543 trances Carter - 783-0107 (work- 793-3022) The cost to renew your ad for the 1986-87 Yearbook is. 1/2 page $25 00 -� ,. i� 17101. CONGBATULATIONSI The City appreciates your ongoing services in behalf of our community - Hugh J. Grant, Mayor rByron,Matteson, Mayor Pro Tem Councilmembers ' Tony Petta ,t ,Barbara Pfennighausen e, Dennis L. Evans ^1 Seth Armstead, City Manager Civic Center - 22795 Barton Road ` r (714) 824-6621 1 rr+•rrrrrrrrrrrrrrrrrrrrrrrrrrrrr�r•rrrrrr• "To live well in the quiet routine of life, to fill a little space because God so wills it, to go on cheerfully with a petty round of little duties and little avocations; to smile for the joy of others when her heart is aching --She who does this, His works will follow her, for she is one of God's heroines! God Bless the Grand Terrace Woman's Club Members Glenn and Slippy Cooley -32- 0 40 A—- T L__ I - r BATE: July 2, 1986 AL T12-8.5045 49" C R A ITEM ( ) COUNCIL ITEM (x) MEETING DATE: JULY 10, 1986 AGENDA ITEM NO. SUBJECT SISTER'S OF ST. BENEDICT AGREEMENTS FOR PUBLIC IMPROVEMENTS FUNDING REQUIRED NO FUNDING REQUIRED xx Attached, you will find the necessary agreements for the Water System, Sewer System and Street and Storm Drain System for the improvements required in con3unction with the above pro3ect. In addition, a check in the amount of $40,000.00 has been delivered to the City, as required, in lieu of bonding for the completion of the necessary improvements. The check is refundable upon completion of those improvements. STAFF RECOMMENDS THAT THE CITY COUNCIL AUTHORIZE THE MAYOR TO SIGN THE AGREEMENTS AND ACCEPT THE CHECK IN THE AMOUNT OF $40,000.00. JK/lh Attachments 4 S-1-er' s of St Benedict 19 it Pico Street N WATER SYSTEM AGREEMENT r THIS AGREEMENT, made and entered into this 30th day of June f 19 86 , by and between the CITY OF GRAND TERRACE, State of California, hereinafter called "CITY" and Sisters of St. Benedict Riverside, CA hereinafter called "Owner." WITNET99ETH : FIRST: That the Owner for and in consideration of the accep- tance by the City Council of the public rights -of -way offered for dedication in Tract No. 2279�PHe°reby agrees at its own cost and expense, to furnish all equipment, labor, and material necessary, and before the expiration of two years from the date hereof, to perform and complete in a good and workmanline manner a water system in said tract, according to approved Plans and Standard Drawings and Specifications, and to do all the work incidental thereto, which said Plans, and Standard Drawings and Specifications are on file in the office of Riverside Highland Water Company are hereby made a part of this Agreement. That said work and improvements shall be done under the supervision of, and to the satisfaction of said Riverside Highland Water Company, and shall not be deemed complete until approved and accepted as completed by the Riverside Highland Water Company. That the estimated cost of said work and improvements is the sum of Five Thousand ---------------------------}gyp liars ($ 5,000 00------� SECOND: The City and all officers and employees of the manner for J e FOURTH: It is further agreed said Owner will at all times from the acceptance by the City Council of the public rights - of -way offered for dedication in said Tract, up to the completion by the Owner and acceptance of said work and improvements by said City, give good and adequate warning to the travelling public of each and every defective or dangerous condition existent on said rights -of -way and will protect the travelling public from such defective or dangerous conditions. That it is understood and agreed that until the completion of all the improvements herein agreed to be performed, any proposed road rights -of -way not accepted as improved shall not be accepted into the City Maintained Road System and said Owner may, with approval of the proper City representatives, close all or a portion of any street whenever it is deemed necessary to protect the travelling public during the making of the improvements herein agreed to be made. And the Owner hereby agrees to pay for such inspection of the work and improvements as may be required by the City. FIFTH: It is further agreed by the partie®ereto, that the Owner will furnish two good and sufficient be -�� accordance with Section 11612, Business and Professions Ge,'6p'�9J,� `ate of Cali- fornia. Such bonds may be in one or more of thtl O wing forms: (1) a cash deposit, ( 2 ) a bond by one or more dulk-�'� \�o� rized corporate sureties, or (3) an instrument of credit> ��,, e or more financial institutions subject to regulation by �_, , ate or Federal Government, pledgine that the funds necessary �o� the performance are on deposit and guaranteed for payment, G�� v�� eing become nds \ s SIXTH: It is further agreed by and between the parties hereto, including the surety or sureties on the bonds attached to this agreement, that in the event it is deemed to extend the time of completion of the work contemplated to be done under this Agreement, said extension may be granted by the City Council and shall in no way affect the validity of this agreement or release the surety or sureties on the bonds attached hereto. It is understood, in the event of such extension of time of completion of the work required hereunder, that the City may re -estimate the value of uncompleted work based upon the current estimated unit prices and, if deemed necessary, to adjust bond amounts accordingly. ATTEST: City Clerk City of Grand Terrace CITY OF GRAND TERRACE BY: BY: Mayor Namdof Owner r r Pico Street SANITARY SEWER SYSTEM AGREEMENT THIS AGREEMENT, made and entered into this 30t-h day of June , 19 86 , by and between the CITY OF GRAND TERRACE, State of California, hereinafter called "CITY" and Sisters of St. Benedict Riverside,CA hereinafter called "Owner." Inc WITNESSETH:, FIRST: That the owner for and in consideration of the acceptance by the City Council of the dedications offered on the final map and its approva22��i Pi uch final map of that certain tract known as Tract No. , hereby agrees at its own cost and expense, to furnish all equipment, labor, and material necessary, and before the expiration of two years from the date hereof, to perform and complete in a good and workman - line manner a sanitary sewer system in said tract, according to approved Plans and Standard Drawings and Specifications, and to do all the work incidental thereto, which said Plans, and Standard Drawings and Specifications are on file in the Office of the City Engineer are hereby made a part of this Agreement. That said work and improvements shall be done under the supervisions of, and to the satisfaction of said City and shall not be deemed complete until approved and accepted by the That the estimated cost of said work and improvements is the sum of Twenty -Five Thousand---------------bollars ($ 25,000.00------- ) . SECOND: The City and all officers and employees of the City, shall not be answerable or accountable in any manner for any loss or damage that may happen to the work or any part thereof, for rformin i FOURTH: It is further agreed that said Owner will at all times from the acceptance by the City Council of the dedications offered on such final map of said tract, up to the completion by the Owner and acceptance of said work and improve- ments by said Council give good and adequate warning of each and every dangerous condition caused by the construction of said improvements, and will protect the travelling public therefrom. FIFTH: It is further agreed by the parties hereto, that the owner will furnish two good and sufficient bonds in accordance with Section 11612, Business and Professions Code, State of Cali- fornia. Such bonds may be in one or more of the following forms: (1) a cash deposit, (2) a bond by one or more duly authorized corporate sureties, or (3) an instrument of credit from one or more financial institutions subject to regulation by the State or Federal Government, pledging that the funds necessary to meet the performance are on deposit and guaranteed for payment, and agreeing that the funds designated by the instrument shall become trust funds for the purposes as above set forth. Said bonds shall be in the amounts and for the following purposes: (a) an amount equal to the total estimated cost of the improvement, conditioned upon the faithful performance of the agreement, and (b) an additional amount equal to one-half the total estimated cost of the improvement securing payment to the contractor, his subcontractors, and to persons renting equipment or furnishing labor or materials to them for the improvements. Should the sure- hp�nmP insufficient, said It is understood, in the event of such extension of time of completion of the work required hereunder, that the City may re -estimate the value of uncompleted work based upon the current estimated unit prices and, if d'ecmed necessary, to ad]ust bond amounts accordingly. ATTEST: City Clerk City of Grand Terrace CITY OF GRAND TERRACE BY: BY: Mayor N e of Owner BY: no=4� BY:�-`- Si - i s of St BenedicL 22, Pico Street STREETS AND STORM DRAIN AGREEMENT THIS AGREEMENT, made and entered into this 30th day of .Juno , 1SV,, by and between the CITY OF GRAND TERRACE, State or California, hereinafter called "City" and Sisters of Saint Benedict Riverside, CA hereinafter called "Owner".t Inc. WITNESSETH FIRST: That the Owner for and in consideration of the acceptance by the City Council of the publ c rights -of -way offered for dedication in Tract No.22791 Pico , hereby agrees at his (its) own cost and expense, to furnish all equipment, labor, and material necessary, and before the expiration of two years from the date hereof, to perform and complete in a good and workmanlike manner all work and improvements, in said tract, according to Plans and Profiles approved and Standard Drawings and Specifications, and to do all the work incidental thereto, which said Plans, Profiles, Standard Drawings and Specifications are on file in the Office of the City Engineer and are hereby made a part of this Agreement. That said work and improvements shall be done under the supervision of, and to the satisfaction of said City Engineer and shall not be deemed complete until approved and accepted as completed by the City Council. That the estimated cost of said work and improvements is the sum of Ten Thousand Dollars $( 10,000 00-----). SECOND: The City, the City Engineer and all officers and employees of the City shall not be answerable or accountable in any manner for any loss or damage that may happen to the work or any part thereof; for any of the materials or other things used or employed in performing the work; or anyone employed r l improvements as may be required by the City. Fifth: It is further agreed by the parties hereto, that the Owner will furnish two good and sufficient bonds in accordance with Section 11612, Business and Professions Code, State of California. Such bonds may be in one or more of the following forms: (1) a cash deposit, (2) a bond by one or more duly authorized corporate sureties, or (3) an instrument of credit from one or more financial institutions subject to regulation by the State or Federal Government, pledging that the funds necessary to meet the performance are on deposit and guaranteed for payment, and agreeing that the funds designated by the instrument shall become trust funds for the purposes as above set forth. Said bonds shall be in the amounts and for the following purposes: (a) an amount equal to the total estimated cost of the improvement, conditioned upon the faithful performance of the agreement, and (b) an additional amount equal to one-half the total estimated cost of the improvement securing payment to the Contractor, his Subcontractors, and to persons renting equipment or furnishing labor or materials to them for the improvements. Should the sureties on said bond, or either of them become insufficient, said Owner agrees to renew bond with good and sufficient sureties, within ten days after receiving notice that said sureties are insufficient. Bonds as herein required shall remain in full force and effect until all work is completed and accepted by the City. SIXTH: It is further agreed by and between the parties hereto, including the surety or sureties on the bonds attached to this Agreement, that in the event it is deemed necessary to extend the time of completion of the work contemplated to be done under this Agreement, said extension e ranted b the City Council and shall in no way affect the validity b� x� :O T A _ l DATE A TO ► C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE July 10, 1986 AGENDA ITEM NO Cz SUBJECT Temporary Street Closure for Block Party FUNDING REQUIRED NO FUNDING REQUIRED XX Thre residents on Hampton Court, a cul-de-sac off Observation Drive, are requesting approval to block off Hampton Court on Sunday, July 13, 1986, from 5 00 to 8 30 P.M. to allow them to hold a Block Party. The request is attached indicating the location and approval of all affected residents. STAFF RECOMMENDS THAT COUNCIL AUTHORIZE CLOSURE OF HAMPTON COURT OFF OBSERVATION DRIVE ON 7-13-86 FROM 5 00 TO 8 30 P.M. FOR A BLOCK PARTY ID ac - t C 0 yl' y� da r! a� o %I J 0 Zr 0 ` r SUNDAY 0 T _ �OJULY 13 O r r Q TOP OF CUL-DE-SAC * Bring your own Lawn Chairs and Toys for the Kids* > 5.00 SET OUT YOUR TABLES, BARBECUES, ETC (Steve Murry will ' pick these up with his flatbed - Some help will be needed) ,S 15 SET UP - Set up crew will do this q, Q.45 K I D S K R A Z Y K A P E R P A R A D E y 6 00 GET ACQUAINTED/START COOKING /K,cis can Sw„rox 6 30 M E A L T I M E f 7 : 0 0 LAWN GAMES -SWIMMING (Bring your swimsuit & towels) _ ThAnKs iu-{i12 Mc&,n,,s FcL_I III / 8.00 - 8.30 CLEAN UP _ 4 0 �® CbONATION $3_00 per family for Soft Drinks, Name Tags, Table s Cloths, and Table Service lO O BEER DONATION. To donate for beer call Gregg Pokracki -�, (783-4112) � A INFORMATION- Call Doug or Tamara Barr (824-2168) J v NOTE: A request was submitted to the City and the Mayor to close Hampton Ct." FRAM S-000 m. to 8 30r) m on the i3th for the party - *IF YOU NEED ACCESS TO A CAR DURING THAT TIME, PLEASE PARK ON OBSERVATION z l� n 1 `T Ma s � aYYi ®n Cou.r�' i� aw p ChaV,aI► te- d- Sue_ Thow- w a3o gas- 01-77 93oJy QS Fran K- a- L o r ► Pope_ a3 5e+ u 370 - -(A `75 og -for ea+S 1 a � Gard J-)V►ck, Meaol 3°lag Say - 9301 a Wayne- ++Ellen mcC - ongs 3p5 983-30q(o (o 1 a3 STeV2, ,,i- Mad e h n e. oo5i'�o0m O oy 793 - 160 y i- V Gc,% t Gunnarsson `793 - 0$4 y %-I C Ion►^'Be,r 17K3 -yas3 SkSQn d- Sher, l? i r L;n cl a tau e 983 -ars (Q -4 T � � a311veil ° y Buck 4- (Ca+-t Basaez °z7 Say -a3Y7 94 Ken + Jer, 1 a ThornFson �a 7v3-Ao03 Gerald r Jane - El I-S gas-543V Gund► i- DeltGL nnarsor a3p 8as- voa� - o,n� rTess� Bela rn,de- a3Sa- a30 haul, + Rrn Vra91n� 59 913 L-� 085b a3c Gre7y a3o tfrn►� �- 3'gri Mo,r- ace- Mown 33 ? S 3- m o o z- CBoo-h � a3 p Eci 4- C INe,ry 1 Ehnen jor4 al 1723 - 321cl a3o �okq �- arnara. 3arr- °� CJ say!-a�c�g ^T� OE'JSer�tSt-�-iOYt nq S+eve M,Lv-ci',{, 7SS - YYLo C,}f la(5 ralb �1 $ S+-evert �- LG,u.�-el �lCo1L, 11 g 3 - 3 oirY F 754e iv Dot,&- R.cK-, W, Ikon 00 ?93 - 3Y(o'4 DATE JULY 2, 1986 TA ; T SAA C R A ITEM ( ) COUNCIL ITEM (X) MEETING DATE JULY 10, 1986 AGENDA ITEM NO SUBJECT AWARD OF THE ANNUAL STREET SWEEPING CONTRACT FUNDING REQUIRED X NO FUNDING REQUIRED ON MONDAY, JUNE 23, 1986, THE CITY CLERK OPENED ESTIMATES AS THEY PERTAIN TO THE ANNUAL STREET SWEEPING CONTRACT. THE LOWEST AND MOST RESPONSIBLE ESTIMATE RECEIVED, 11AS THAT SUBMITTED BY THE DICKSON COMPANY OF THE INLAND EMPIRE, IN THE AMOUNT OF $57.16 PER HOUR. THE DICKSON COMPANY IS THE CURRENT CONTRACTOR FOR THIS PROJECT. STAFF HAS BEEN QUITE PLEASED WITH THEIR PERSONNEL PERFORMANCE, AS WELL AS EQUIPMENT RELIABILITY. STAFF RECOMMENDS THAT THE CITY COUNCIL; AWARD THE ANNUAL STREET SLEEPING MAINTENANCE CONTRACT TO THE DICKSON COMPANY OF THE INLAND EMPIRE, IN THE AMOUNT OF $57.16 PER HOUR, AND AUTHORIZE THE MAYOR TO EXECUTE. RLA r, PENDING CITY COUNCIL APPROVAL MAINTENANCE CONTRACT (GTC86-10) STREET SWEEPING THIS AGREEMENT, by and between the CITY OF GRAND TERRACE, hereinafter referred to as "owner," and DICKSON COMPANY OF THE INLAND EMPIRE, hereinafter ' referred to as "Contractor," is entered into this day of , 1986. In consideration of the mutual covenants and conditions hereinafter set forth, the Owner and the Contract hereby agrees as follows 1. STATEMENT OF WORK - The Contractor shall furnish and pay the cost, including all applicable fees, of all the necessary materials, and shall furnish and pay for all superintendence, labor, tools, eeuipment, and transportation and perform all the work required for execution of Contract required by all items specified by Owner, in strict accordance with the Specifications and requirements incorporated herein as Exhibit "A", any amendments thereto, and such supplemental Specifications which may hereafter be approved. 2. CONTRACTOR'S PLAN FOR MAINTENANCE A. Contractor is required to inspect the work done by Contractor's employees. Work is to be inspected by the on -site foreman or by other party acceptable to the Owner. B. Owner shall direct Contractor of the location within the City where Contractor shall perform the work. Contractor agrees to provide services as provided for in the Proposal incorporated herein as Exhibit "B", for which the Contractor has agreed to perform. C. The Specifications and requirements incorporated herein as Exhibit "A" describe the work to be done. 15 3. CONTRACT PRICE A. The owner shall pay the Contractor for the performance of said work, subject to additions or deductions provided herein, the amount $57.16 per hour, for which the Contractor agrees to perform. B. Owner shall be responsible for and shall pay directly for all dumping fees charged, and Contractor shall not be responsible for such charges. Contractor shall dispose of all refuse and debris collected by the sweeping operation by hauling same to legally established dump. C. Owner shall be responsible for the payment of all charges for water used by Contractor in performing the services provided for herein. D. Both parties hereto agree to meet prior to 1986, and each year thereafter in which this agreement continues, to negotiate the contract hourly price for the next fiscal year. In the event the parties are unable to reach an agreement, then the contract shall continue at the then -current price until terminated herein. 4. ACTS OF GOD - In the event that the City of Grand Terrace streets, subject to this Agreement, should flood as a consequence of an Act of God, all cleanup work necessitated thereby shall be at an agreed upon hourly rate. 5. Payment - Payment shall be made to the Contractor for work performed under this Contract for the quantities of work as determined in accordance with Contractor's Proposal and on a monthly basis. 6. SERVICE OF NOTICES _ All notices required to be given hereunder shall be mailed or delivered, in the case of the Owners, to the City of Grand Terrace, 22795 Barton Road, Grand Terrace, California 92324, and, in the case of the Contractor, to Dickson Company of the Inland Empire, 12524 Clark Avenue, Downey, California, 90242. -2- 7. LICENSE AND PERMITS - The Contractor shall secure from the City of Grand Terrace a business license permit. The Contractor shall obtain and pay for all other necessary licenses and permits and shall faithfully comply with all laws, ordinances, and regulations (Federal, State, and local) which may be applicable to the operations to be conducted hereunder. 8. OTHER WORK - Whenever work being done by the Owner or by other I contractors is contiguous to work covered by this Contract, the respective rights of the various interest involved shall be established by the representative to secure the completion of the various portions of the work in general harmony. 9. SUPERINTENDENCE - The Contractor shall constantly superintend all the work in person or by a responsible agent, who shall have in writing full authority to carry out all the instructions given by the representative. 10. LABOR PROVISION - The work shall at all times be prosecuted under safe working conditions, and the conditions of work shall be subject to inspection and correction by the representative or safety inspectors of the Owner. 11. CONTRACTOR'S INSURANCE - The Contractor shall not commence work under this Contract until a business license permit has been obtained from the City of Grand Terrace and the Owner has been provided with a Certificate of Insurance for public liability and property damage in an amount of not less than $1,000,000. 12. PAYMENT FOR WORK COMPLETED - Upon the completion and acceptance of the work, the representative shall issue and bill to the Owner in the amount provided for in the Proposal . 13. INDEMNITY The Contractor shall indemnify and save harmless the Owner from all losses and all claims, demands, payments, suits, actions, recoveries, and judgments of every nature and description brought or recovered -3- against them by reason of any act or ommission of said Contractor and his agents l or employees in the execution of the work or in making or failing to make payments therefor, or in guarding the same. 14. PROTECTION OF WORK AND PROPERTY A. The Contractor shall take, use, provide, and maintain all necessary precautions, safeguards, and protection to prevent accidents or injury to persons or property on, about, or adjacent to the site of the work. B. The Contractor alone shall be responsible for the safety, efficiency, and adequacy of the plant, appliances, and methods and for any damage(s) which may result from failure or improper operation. 15. INSPECTION - The Owner shall at all times have access to the work during its completion, and shall be furnished with every reasonable facility for ascertaining that the Contract is proceeding in accordance with the requirements and intentions of the Specifications. 16. TERM OF AGREEMENT - This contract shall continue in effect from year-to-year until terminated as provided for herein. 17. TERMINATION - Either party hereto may terminate this Agreement at any time within thirty (30) days written notice to the other party. ATTEST City Clerk Approved as to form City Attorney "OWNER" CITY OF GRAND TERRACE By Mayo r Date "CONTRACTOR" DICKSON COMPANY OF THE INLAND F14PIRE By Title -4- Date 0 E X H I B I T "A" STREET SWEEPING MAINTENANCE CONTRACT SPECIFICATIONS 1. INSTRUCTIONS ( a ) Proposal s shal 1 be submi tted on both a curb mil a basi s and an hourl y basis, with the City to select the method it determines to be most desi rabl e. (b) The section of the City to be swept every week is Barton Road between Interstate 15E and Honey Hill Drive, and Mt. Vernon from Grand Terrace Road to Main Street. The four sweeping areas to be swept after the main areas mentioned above Area #1 - North of Van Buren and west of Mt. Vernon, Area #2 - North of De Berry and east of Mt. Vernon, Area #3 - South of De Berry and east of Mt. Vernon, Area 7#4 - South of Van Buren and west of Mt. Vernon. (c) All ensuant debris must be removed daily from the work site. (d ) Contractor shall sweep one pass in each direction of travel on all streets. Sweeping shall be in the street portion adjacent to the curb, allowing for the removal of debris in the gutter flow line. (e) Contractor shall ensure that, at all intersections, alleys, and cross gutters, no debris is left by the sweeper. At points where the pickup broom is raised, all debris shall be removed. ( f ) Contractor shall not be required to make up any sweeping schedule missed due to a holiday which occurs. (g) Contractor shall have all sweepers with tachographs attached to record operation hours and miles swept. Graphs shall be turned in with monthly billing. (h) Contractor shall not sweep on rainy days. Rainy day no-shows shall be called in to the Maintenance and/or Community Services Department by 9 00 a m. Contractor will not be reouired to make up any day missed due to rainy weather. (1) Contractor shall submit name, address, telephone number, and name of contact person for at least three references (cities preferred.) (j) Contractor shall submit length of time he has been in business of street sweeping by contract. f y Exhibit "A" Street Sweeping Maintenance Contract Specifictions Page ;.wo Contractor shall submit the number of street sweepers he has available and the age of each sweeper. Also, the number of backup sweepers he has available shall be submitted. Contractor shall submit who maintains sweeper (i.e., contractor, private garage, etc.) Contractor shall submit approximate mileage from the City of Grand Terrace to where sweepers will be housed. Contractor shall not sweep residential areas before 7.00 a.m. 2. CONTRACTORS OBLIGATION The Contractor will, in good workman -like manner, do and perform all work and furnish all supplies and materials, machinery, equipment, facilities, and means necessary to properly perform all the work required by this Contract within the time herein specified, in accordance with these instructions and the City map and in accordance with directions of the Maintenance Supervisor, as given from time to time, as work progresses. The Contractor shall observe, comply with, and be subject to all terms, conditions, requirements, and limitations of the Contract and Specifications, and shall do, carry on, and complete the entire WORK to the satisfaction of the Maintenance Supervisor and Owner. 3. TRAFFIC AND ACCESS The Contractor's operations shall cause no unnecessary inconvenience. The access rights of the public shall be considered at all times. Unless otherwise authorized, traffic shall be permitted to pass through the WORK, or an approved detour shall be provided. Safe and adequate pedestrian and vehicular access shall be provided and maintained to fire hydrants, commercial and industrial establishments, churches, schools, parking lots, service stations, motels, fire and police stations, hospitals, and establishments of similar nature. Access to these facilities shall be continuous and unobstructed, unless approved by the Maintenance Supervisor Vehicular access to residential driveways shall be maintained to the property line, except when necessary maintenance precludes such access for reasonable periods of time. The Contractor shall cooperate with the various parties involved in the delivery of mail and the collection and removal of trash and garbage to maintain existing schedules for these services. Exhibit "A" Street Sweeping Maintenance Contract Specifications Page ttiree 4. REMOVAL City shall be responsible for payment of all dump fees. All materials shall be removed and disposed of by Contractor outside of the rights -of -way. Burning of materials will not be permitted. Full compensation for removal shall be considered as included in the proposal price for the items of work for which it was necessary, and no other compensation will be made therefor. 5. PROTECTION/RESTORATION OF EXISTING IMPROVEMENTS The Contractor shall be responsible for protecting existing improvements, adjacent property, utility and other facilities, and trees and plants from injury to damage resulting from Contractor's operations. The Contractor shall repair or replace all existing improvements which are damaged or removed as a result of his/her operations. Trees, lawns, and shrubbery which are damaged or removed because of the Contractor's operations shall be restored or replaced in as nearly the original condition and location as reasonably possible. All costs to the Contractor for protecting, removing, and restoring existing improvements, trees, lawns, and shrubbery shall be absorbed in the proposal for the applicable proposal price, and no other compensation will be paid. DATE JULY 2, 1986 TA ►T� C R A ITEM ( ) COUNCIL ITEM (X) MEETING DATE JULY 10, 1986 AGENDA ITEM NO SUBJECT AWARD OF THE ANNUAL LANDSCAPE MAINTENANCE CONTRACT FUNDING REQUIRED X NO FUNDING REQUIRED ON MONDAY, JUNE 23, 1986, THE CITY CLERK OPENED ESTIMATES AS THEY PERTAIN TO THE ANNUAL LANDSCAPE MAINTENANCE CONTRACT. THE LOWEST AND MOST RESPONSIBLE ESTIMATE RECEIVED, WAS THAT SUBMITTED BY TERRACE LANDSCAPE SERVICES, IN THE AMOUNT OF $1,400.00 MONTHLY. THIS EQUATES TO AN ANNUAL COST OF $16,800.00. TERRACE LANDSCAPE SERVICES IS THE CURRENT CONTRACTOR FOR THIS PROJECT. STAFF HAS BEEN QUITE PLEASED WITH THEIR PERSONNEL PERFORMANCE AS WELL AS EQUIPMENT RELIABILITY. STAFF RECOMMENDS THAT THE CITY COUNCIL; AWARD THE ANNUAL LANDSCAPE MAINTENANCE CONTRACT TO TERRACE LANDSCAPE SERVICES, IN THE AMOUNT OF $16,800.00, AND AUTHORIZE THE MAYOR TO EXECUTE. INW-11 PEN'NNG Cif COUNCIL APPROVAL GTC86-11 CONTRACT AGREEMENT ANNUAL LANDSCAPE MAINTENANCE THIS AGREEMENT, made and entered into by and between the CITY OF GRAND TERRACE, a municipal corporation, hereinafter called "City", and TERRACE LANDSCAPE SERVICES, hereinafter called "Contractor". That the City and the Contractor, for the consideration hereinafter named, agree as follows 1. The complete contract includes all of the contract documents as if set forth in full herein, to wit, this Contract Agreement, Addendum Nos. , the Special Provisions, Drawings, Description of Work, the Standard Specifica- tions for Public Works Construction (1979 edition), all of which are essential parts of this Contract. In the event of any conflict in the provisions thereof, the terms of said documents as set forth above shall control, each over the other, in the order provided. 2. The Contractor shall furnish all materials, except as otherwise provided in the Specifications or Plans, and will perform all the work for the Annual Maintenance Terrace H711s Community Park, Civic Center Landscaping, and other City parkways, which is necessary to complete in a good, workmanlike and substantial manner the above described work in acordance with the Contract Documents incorporated herein as Exhibit "A". 3. The City will pay the Contractor, and the Contractor agrees to receive and accept in full payment for services rendered under this Agreement, the amount of 51,400.00 per month during the term of this Agreement as full payment for furnishing all materials and for doing all the work set forth under the Agreement, and also for all loss or damages damages arising out of the nature of the work, unforeseen difficulties or obstructions which may arise or be encoun;:ered in the prosecution of the work until it is accepted by the City; and for all expenses incurred by or in consequence of the suspension or discontinuance of work, and for well and faithfully completing the work, the whole thereof in the manner and in accordance with the Contract Documents therefor, and the requirements of the Engineer under them. 4. This Agreement shall commence July 1, 1986, and shall continue until June 30, 1987. 5. Either party hereto may terminate this Agreement at any time with thirty (30) days written notice to the other party. 6. The Contractor shall supply the City with a Certificate evidencing liability insurance policy or policies which shall provide the coverage set forth in the Special Provisions prior to execution of this Contract by the City. 7. Should the City bring any legal or ecui tabl a action for the purpose of protecting or enforcing its rights under this Agreement, the City shall recover, in addition to all other relief, its reasonable attorney's fees and court costs to be fixed by the Court. 8. The Contractor hereby agrees that he will not proceed with any Extra Work unless he has been authorized in writing to do so by the City Staff prior to the commencement of said Extra Work. 9. The parties do for themselves, their heirs, executors, administrators, successors, and assigns agree to the full performance of all the provisions herein contained. The Contractor may not, either voluntarily or by action of law, assign any obligation assumed by the Contractor hereunder without prior written consent of the City -2- ATTEST: City Clerk Approved as to form: City Attorney "OWNER" CITY OF GRAND TERRACE By Mayo r Date "CONTRACTCV TERRACE LANDSCAPE SERVICES By Tit el — Date Address• CeZ71-7q -3- EXHIBIT "A" ANNUAL LANDSCAPING MAINTENANCE AGREEMENT INSTRUCTIONS TO BIDDERS 1.0 PROPOSALS GTBB6-11 1.1 Bids shall be made upon the form as supplied by the City, properly and with all items filled out, numbers shall be stated both in writing and in figures, the signature of all persons signing shall be in longhand. The - completed form shall be without alterations, or erasures. Any irregularity may be cause for rejection of the bid. 1.2 Bids shall not contain any recapitulation of the work to be done, alternative proposals will not be considered unless cal 1 ed for. No oral, telegraphic or telephonic proposals or modifications shall be considered. 1.3 Before submitting a bid, bidders shall carefully read the specifications and shall visit the site and shall fully inform themselves as to all existing conditions and limitation and shall include in the bid sum to cover the cost of the work included in the contract. 2.0 AWARD AND REJECTION OF BIDS 2.1 The City Council reserves the right to reject any or all bids, to waive any i nformal i ty in bids and to determine the lowest responsible bidder. 3.0 FORM OF AGREEMENT 3.1 The Form of Agreement, which the successful contractor will be required to execute, will be the City's standard agreement. A copy has been made a part of these specifications. 4.0 SPECIAL NOTICE 4.1 Bidders are required to inform themselves fully of the conditions relating to the landscape and maintenance specifications and the location of the work to be done. The Contractor must employ such methods and means in carrying out his work as will not cause any interruption or interference with any other Contractor. 5.0 BOND AND LIABILITY INSURANCE 5.1 The signatory agrees to provide the City with proof of coverage of the types of and in the amounts specified as follows 1. Automotive Liability - $250,000. 2. Comprehensive and General Liability - $500,000 Personal Injury - $250,000 Property Liability Exhibit "A" Annual .Landscape maintenance Agreement Page Z of 6 3. Workmen's Compensation Coverage to be in accoraance with State Workmen's Compensation Law. 4. Contractor to execute Workmen's Compensation Certificate. 5. Contractor shall provide for 30 days written notice to the City of _ cancellation, material change, and/or intention not to renew, allow for sev erability of interests of Contractor and City. 6. City shall retain the right at any time to review the coverage, form and amount of the insurance required If, in the opinion of the City, the insurance provisions do not provide adequate protection for City and for members of the public exposed to risk arising from work, City may require Contractor to obtain insurance sufficient in coverage, form, and amount to provide adequate protection therefor. City requirements shall be reasonable, but shall be designed to assure protection from and against the kind and extent of the risks which exist or may be foreseen at the time a change in insurance is required. 7. City shall notify Contractor of any required changes in insurance reauirements, and should Contractor fail to deposit copies of acceptable insurance certificates or policies incorporating such changes within sixty (60) calendar days of receipt of notice, such failure shall entitle City to all legal remedies. 8. Each policy of insurance shall name the City of Grand Terrace as additional insured. 9. Contractor shall, when rquested by City, provide information necessary to the defense of claims or suits, and shall refrain from any acts or statements to others which could be prejudicial to such defense. 10. All conditions and occurrences out of the norm shall be initially reported by Contractor by phone, followed by confirmation in writing to the Community Seriices Director, including but not limited to accidents, injuries, damages, crimes, thefts, vandalisms, hazards, etc 6 0 PERMITS AND LICENSES 6.1 The Contractor shall procure all permits and licenses, pay all charges and fees, and give all notices necessary and incident to the due and lawful prosecution of the work These permits and licenses shall be obtained in sufficient time to prevent delays to the work. Exhibit "A" Annual Landscape Maintenance Agreement Page 3a of 6 SPECIFICATIONS PART 1 - GENERAL 1.01 DESCRIPTION A. Scope of 'Mork The work covered shall consist of furnishing all labor, materials, tools, equipment, transportation, and all incidental work and services as required, in order to maintain the landscaping in a positive manner and in accordance with the following. B. Working Hours 1. Work shall only be performed between 7 30 a.m. and 5.00 p.m., Monday through Friday. 2. Special maintenance, if required, shall be by written permission of the City. C. Workmanship Work shall be performed by competent men superiised by a competent Supervisor with experience and technically trained in landscape maintenance work. Qualifying experience shall be submitted by each bidder. PART 2 - IRRIGATION SYSTEM AND MAINTENANCE A. The Contractor shall maintain the complete irrigation system in an operable condition. B. The Contractor shall repair and adjust all sprinkler heads to maintain proper coverage, including adjusting of heads to proper heights C. The Contractor shall adjust water application to compensate for changes in weather Contractor will be responsible for damages occurring due to under -watering or over -watering D. All replacements of irrigation eaui pment or landscaping equipment shall be with original type material or alternates as approved by the City E. Repair or replacement of equipment damaged as a result of Contractor's operation shall be replaced at the Contractor's expense within one watering period. Exhibit "A" Annual Landscape Maintenance Agreement Page 4/of 6 F. Damage not resulting from Contractor's operations shall be reported promptly to the City, together with an estimate of costs for correction of the condition. Contractor will be reimbursed for the wholesale cost of vandalized materials and parts upon presentation of properly itemized list of damaged materials and/or equipment replaced. No damaged materials or equipment in excess value of U $100.00 shall be replaced or repaired by the Contractor without prior approval of the City. G. All systems shall be operationally checked by the Contractor a minimum of once a week. H. The controller shall be maintained by the Contractor. Repair parts and labor of these items shall be considered as an extraordinary cost and bil 1 ed to the City. I. Control clocks are to be tested once a month for proper programming and function. J. Sprinkler heads shall be kept free of vegetation. K. Water shall be applied in sufficient quantity, and frequency, to promote vigorous plant material. A schedule will be submitted to the City for approval. L. Cost of irrigation water shall be the responsibility of the City. M. Watering of all areas must take place before 6:00 a.m. and after 10 00 P.M. PART 3 - WEED CONTROL A. Weeds shall be removed as often as necessary to keep them from being obvious or in any way dominating the regular planting or physical structure. PART 4 - TREES, PLANTS, OR SHRUBS A. Undesirable or dead trees, plants, and/or shrubs shall be removed and replaced. The material and labor shall be considered an extraordinary charge. B. Broken, damaged, or missing tree stakes will be replaced by the Contractor. Replacement shall be considered an extraordinary cost and billed to the City C. The Contractor will provide for loosening and retying trees as it becomes necessary. Exhibit "A" Annual,Landscape Maintenance Agreement Page 5 of 6 D. Staking will consist of three ( 3 ) lodge poles placed in an equal lateral triangle around a tree, and It will be tied by a series of figure 8's with green tie material. Tie material shall be such that as the tree increases in girth, the material will expand and not girdle the tree. Tree stakes shall hold tree in an erect fashion, true to the species. _ E The Contractor shall remove all water sprouts and suckers as they develop, as well as any dead, damaged or diseased limbs. F. Contractor shall control rodents, snails, and other pests and diseases as required. PART 5 - EDGING All plant material shall be contained within the boundaries of the planter area. At no time will plants be allowed to grow over sidewalks, retaining boards, curbs, or driveways. Borders shall be edged neatly and in a way that enhances the health of the plants and looks attractive and well maintained. PART 6 - TURF A. Lawns shall be mowed and edged once weekly between May and October at a mowing height of 1 1/2" and bimonthly between November and April, or as needed to provide a neat and well groomed appearance. 1. All mowers shall be equipped with a grass catcher (unless vacuuming will take place), blades kept sharp and engine maintained in good working condition. B. Lawns shall be kept free from weeds. PART 7 - CIVIC CENTER MAINTENANCE A. Landscaping of the Civic Center grounds and parking lot. This also includes the planters and islands located immediately adjacent to the Civic Center. 1 Sweeping and Cleaning a The Contractor shall sweep and clean all walks, terraces after each maintenance operation All such work shall be to the satisfaction of the City. All walkways shall be washed off once a week 2 Annual Flowers a Annual flowers will be planted and maintained in designated areas The City will supply annual flowers for said areas Exhibit "A" Annual Landscape Maintenance Agreement Page 6 of 6 b . Flower beds shall be maintained in the same manner as the ground cover areas. 3. Turf a. Maintain all turf by watering, weeding, replanting, sodding,' and other necessary operations to maintain them in a positive manner (See Part 6). PART 8 - GENERAL MAINTENANCE A. All operations shall be conducted so as to provide maximum safety for the public. B. Leaves, paper, weeds, and any other debris shall be removed from landscaped areas and disposed of off -site by the Contractor. C . Contractor is reoui red to provide the City with an emergency number for contact outside normal working hours. D. Whenever herbicides are used, Contractor shall apply them when air currents are still to prevent herbicide drift onto adjoining property and non -target planting and to prevent any toxic exposure to persons whether or not they are in or on the grounds. E. It is the intent of this section to provide a l ev el of maintenance that will present a pleasing and desirable appearance at all times. The Community Services Director and the City Engineer shall be the sole judges as to the adequacy of maintenance. PART 9 - STAFFING A. Each working crew shall have a lead man who can speak English sufficiently well to discuss work items with a City representative. B. Work force shall be properly attired at all times. Dress standards shall be eoual to that of the Maintenance employees of the City of Grand Terrace. PART 10 - ACCIDENTS The Contractor shall take all necessary measures to protect the work and prevent accidents during any and all phases of work He shall provide and maintain all necesary barriers, guards, watchmen, or lamps during maintenance procedures Exhibit "A" Annual Landscape Maintenance Agreement Page 7of6 PART 11 - INSPECTION Inspection of all work will be made by the Community Serilces Director and the City Engineer. If the work performed is not satisfactory, the City staff may suspend the agreement for any period of time, including the next regular meeting of the Grand Terrace City Council, at which time the Grand Terrace City Council may reinstate or terminate the agreement. - No sums shall be due or payable to the Contractor for or during any time of such suspension. Once a month, a "walk through" inspection will be made. The following personnel shall be present for this inspection. Community Services Director, City Engineer, and Contractor. DATE 7/2/86 %OTA T go C R A I,EM ( ) COUNCIL ITEM (X) MEETING DATE AGENDA ITEM NO SUBJECT 1986/87 APPROPRIATIONS LIMIT PURSUANT TO ARTICLE XIII-B FUNDING REQUIRED NO FUNDING REQUIRED XX July 10, 1986 Article XIII-B of the California Constitution was adopted as Proposition Four at the November 1979 General Election Proposition Four established an appropriations limit for proceeds of taxes for each governmental entity within the State of California This appropriations limit is unique to each governmental entity and has to be determined annually Excerpt from Article XIII-B Sec 2 "Revenues received by any entity of government in excess of that amount which is appropriated by such entity in compliance with this Article during the fiscal year shall be returned by a revision of tax rates or fee schedules within the next two subsequent fiscal years " The City is in compliance with the appropriations limit and has a $465,578 cushion before the limit would effect the City Accompanying this Staff Report is the Appropriations Limit Resolution with calculations for the City of Grand Terrace with supporting documentation Staff Recommends Council ADOPT RESOLUTION ESTABLISHING THE APPROPRIATIONS LIMIT FOR PROCEEDS OF TAXES FOR THE CITY OF GRAND TERRACE FOR FISCAL YEAR 86/87 AT $2,096,021 bm enclosures Resolution Schedules 1, 2, & 3 a r PENDING CITY COUNCIL APPROVAL RESOLUTION NO. 86- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ESTABLISHING THE FISCAL YEAR 1985-86 APPROPRIATIONS LIMIT PURSUANT TO ARTICLE XIII-B OF THE STATE CONSTITUTION AS REQUIRED BY CALIFORNIA GOVERNMENT CODE SECTION 7910. WHEREAS, Article XIII-B of the California Constitution requires that an Appropriations Limit be determined and established annually for each governmental entity within the State of California, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS Section 1. That the City Council of the City of Grand Terrace hereby establishes the Fiscal Year 1986-87 Appropriations Limit pursuant to Article XIII-B of the State Constitution as required by California Government Code, Section 7910. Section 2. That the limits determined on Exhibit "A" attached hereto and incorported herein by reference is the established limit for Fiscal Year 1986-87. Section 3. That the City of Grand Terrace, as shown in said Exhibit "A", has complied with the limit imposed on appropriations and that all proceeds of taxes were appropriated for Fiscal Year 1986-87. ADOPTED this day of , 1986. ATTEST City Clerk of the City of G--ra-n-F Mayor of the City of Gran errace Terrace and of the City Council and of the City Council thereof. thereof. I, ILENE DUGHMAN, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the day of , 1986, by the following vote AYES NOES ABSENT ABSTAIN Approved as to form i ty C1 er EXHIBIT "A" l RESOLUTION NO 86- Adopted July 10, 1986 CITY OF GRAND TERRACE DETERMINATION OF APPROPRIATIONS LIMIT FOR PROCEEDS OF TAXES Appropriations Limit from FY 85/86 Maximum permitted growth rate from Schedules 1 & 2 (1 0230 x 1 0870 = 1 1120) 1986/87 Appropriations Limit 1986/87 estimated proceeds of taxes from Schedule 3 (from 1986/87 Annual Budget) $ 1,884,911 x 1 0568 $ 2,096,021 $ 1,630,443 DIFFERENCE (Cushion before the limit would effect the City) $ 465,578 Price Factor- Section 7901 of the Government Code specifies that the percentage change in the lesser of the March to March U S. All Urban Consumer Price Index (CPI) or California 4th quarter per capita personal income is to be used as an annual percent change in determining the appropriation limit The percent change to be used in setting the 1986-87 limit is- U.S. Consumer Price Index. 2.3 Converted to Factor 2 3100100 = 1 0230 SCHEDULE 1 ANNUAL PERCENT CHANGE IN POPULATION MINUS EXCLUSIONS PURSUANT DATE PRINTED TO SECTION 2227, REVENUE AND TAXATION CODE, JANUARY 1985 AND 1986 04/28/86 AND TOTAL POPULATION JANUARY 1, 1986 I I I ANNUAL I I 1-1-85 1 I 1-1-86 1 TOTAL (PERCENT CHANGE( POPULATION I POPULATION I POPULATION COUNTY I MINUS I MINUS I MINUS I 1-1-86 CITY I I EXCLUSIONS I I EXCLUSIONS I I EXCLUSIONS I i I SAN BERNARDINO I I 4.94 i I 1,024,660 I I 1,075,268 1 1,110,478 ADELANTO I 13 40 I 3,909 i 4,433 1 4,433 BARSTOW I 2 40 1 19,578 1 20,048 1 20,048 BIG BEAR LAKE I 2 29 1 5,637 1 5,766 1 5,766 CHINO I 2 33 I 41,888 1 42,864 1 49,709 COLTON i 12 51 I 24,844 1 27,951 I 27,951 FONTANA I 8.44 1 49,233 1 53,390 I 53,390 GRAND TERRACE I 0 87 1 91905 I 91991 I 91991 LOMA LINDA 5 79 1 11,214 11,863 1 11,863 MONTCLAIR I 1 56 1 24,793 I 25,180 1 25,180 NEEDLES I 7 36 1 4,742 1 5,091 I 51091 ONTARIO I 2 11 1 108,402 1 110,691 I 110,691 RANCHO CUCAMONGAI 12 43 1 65,680 1 73,842 1 73,842 REDLANDS I 2 61 1 50,257 1 51,567 i 51,567 RIALTO I 13 63 1 47,063 1 53,477 I 53,477 SAN BERNARDINO I 1 73 1 131,587 1 133,867 1 137,372 UPLAND I 3 77 1 54,471 1 56,527 1 56,527 VICTORVILLE I 13 39 i 20,295 1 23,012 1 23,012 UNINCORPORATED 1 I 4 14 I I 351,162 1 365,708 I I 390,568 I SCHEDULE 2 SCHEDULE TO CATEGORIZE REVENUE FOR FISCAL YEAR 1986-1987 APPROPRIATION LIMIT PROCEEDS NON PROCEEDS FROM TAXES FROM TAXES GENERAL FUND 10-100-01 Secured Taxes, Current Year $ 629,300 10-100-02 Unsecured Taxes, Current Year 28,000 10-100-03 Secured & unsecured Taxes, P/Y 42,000 10-100-04 Real Property Transfer Tax 7,500 10-100-05 Homeowners Property Tax Relief 21,000 10-100-07 Supplemental Property Tax 5,000 10-200-01 Franchises 80,000 10-200-03 Business License Tax 25,000 10-200-04 Business License Penalties 10-200-05 Yard & Garage Sale Permits 10-200-06 Construction Permits 10-200-07 Sign Placement Permits 10-200-08 Canidate Filing Fees 10-300-01 Off -Highway Motor Vehicle 240 10-300-02 Sales and Ude Tax 211,000 10-300-05 Motor Vehicle -in -lieu Tax 295,000 10-300-07 Cigarette Tax 19,200 10-300-08 Community Development Block Grant 10-300-12 Supplemental Subvention 9,600 10-400-01 CRA - City Services 10-400-03 Plan Checking Fees 10-400-04 Public Works - Inspection Fees 10-400-05 Subdivision Fees 10-400-06 Engineering Fees - Other 10-400-07 Sales, Maps & Publications 10-400-08 Recreation Programs 10-400-09 Police Accident Reports 10-400-10 Planning Fees 10-400-11 Ball Park Lights 10-400-13 Crime Prevention Workshop 10-500-01 Court Fines 10-500-02 Parking Citations 10-600-03 Rents 10-600-05 Rents/Community Meeting Room 10-700-01 Miscellaneous Revenue STREET FUND 11-800-01 Capital Improvement Fees STORM DRAIN FUND 12-800-01 Capital Improvement Fees 200 150 48,000 300 500 58,286 5,000 5,000 7,500 500 450 6,000 25 20,000 2,000 2,400 50 200 7,000 1,400 1,000 30,000 25,000 SCHEDULE 3 PARK DEVELOPMENT FUND 13-300-18 Roberti-Z'Berg Program 13-800-01 Capital Improvement Fees REVENUE SHARING FUND 15-300-20 Federal Revenue Sharing GAS TAX FUND 16-300-22 Gas Tax - 2106 16-300-23 Gas Tax - 2107 16-300-24 Gas Tax - 2107 5 16-300-25 Gas Tax - 2126 TRAFFIC SAFETY FUND 17-500-03 Vehicle Code Fines TRANSPORTATION DEVELOPMENT ACT FUND 18-300-25 Article 8 WASTEWATER DISPOSAL FUND 21-400-20 Service Charge 21-400-21 Returned Check Fees 21-400-22 Collection Fees 21-400-25 Sewer Connection Fees - G T TOTAL PROJECTED REVENUE Interest Distribution TOTAL 1986-87 BUDGET Adopted June 26, 1986 10,000 25,000 14,884 44,896 88,363 2,000 53,000 2,000 108,000 325,000 100 2,500 20,000 $ 1,372,840 $ 944,704 $ 2,317,544 257,603 123,372 380,975 $ 1,630,443 $ 1,068,076 $ 2,698,519 SCHEDULE 3 .oTAr r �c U ►T i5i* Date J ul y 3, 1986 C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: July 10, 1986 AGENDA ITEM NO. SUBJECT: Planning Commission Appointments FUNDING IS REQUIRED NO FUNDING IS REQUIRED XX Appointment of Planning Commissioner is to be on the July 31 Agenda. Councilmembers have indicated they would 1 i ke to interview applicants in the same manner as for the Title 18 Ad Hoc Committee. If so, staff requests Council establish a date, time, and place to conduct interviews. Staff Recommends Council DETERMINE DATE, PLACE AND TIME TO CONDUCT INTERVIEWS OF PLANNING COMMISSION APPLICANTS PRIOR TO THE JULY 31 MEETING, IF COUNCIL DESIRES ID L ? 8 1°86 - June 2, 1986 :tee a :yam Callea C_ ___ C%Rcnal d Wr, qht '-- 6.08 ( U ) _M Public Room Civic Center Ccmm,t-z;ee memce_s ;oil ca.'-? 1 Ronald Wright P 6 Robert Bailes lst Meeting 2 Ed O'Neal P 7 3 Laurie Paycelst Meeting 8 4 Thomas Semph lst Meeting 9 5 Ralph BuchwalterExcused 10 Crime Prevention Officer -Sharon Korgan Excused - Eye problem C-ueS �S MI-- mi ces , aC -�;1or or '711,u7eE May 5 meS =G: An= rnvaci cri t-h r-nmmanta r el UNone Corres-o2ldence— None kS;"Iess- As a courtesv to new members Pavice, Semph and Bailes we all gave a self introduction plus a brief summary of our beliefs relative to the crime prevention committee and crime suppression 1- The lock has been changed on bldg 3 preventing our using it We must have a regular meeting place available to the committee 2- Elections for committe Chairman and Vice Chairman will bg held during the regular committe meeting in July. 3- Committee operating guide lines must be established to minimize misunderstandings and/or conflicts with the Crime Prevention Officer and Citv Council 4- Confirmed committe will continue to meet first Monday of month at 6 PM `1ir,al *TA i ,ry0 T Date. July 3, 1986 C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: July 10, 1986 AGENDA ITEM NO. 4�� 0) SUBJECT: Scheduled and Unscheduled Vacancies of the Crime Prevention Committee FUNDING IS REQUIRED NO FUNDING IS REQUIRED XX This item was deferred at the last meeting to allow Ed O'Neal to submit, in writing, his request not to be reappointed to the Crime Prevention Committee, which is attached. There are two Scheduled Vacancies with terms to expire on June 30, 1990. Ron Wright, who was appointed to fill an unscheduled vacancy on 6/27/85, has requested to be reappointed (as mentioned above, Ed O'Neal has not). Another vacancy still exists from Council increasing the membership from five to seven members - that vacancy has been advertised. Staff Recommends Council REAPPOINT RON WRIGHT FOR A FOUR-YEAR TERM TO EXPIRE JUNE 30, 1990. (This will leave two vacancies, another article will be placed in the Chamber's August Newsletter to re -advertise all Committee vacancies) ID Enclosure 1-4-14 't - Fa 1u�10, 2 2 '16. RECEIVED J i i i G- 1986 CITY OF GRAND TERRACE S T A F F R E P 0 R T 510 CRA ITEM C ) COUNCIL ITEM (X) MEETING DATE 7-10-66 AGENDA ITEM NO i-�� SUBJECT RIVERSIDE HIGHLAND WATER RATE INCREASE REPORT NO FUNDING REQUIRED XX FUNDING REQUIRED _ THE CITY COUNCIL AT THE MEETING OF JUNE 26, 1986 DIRECTED STAFF TO STUDY THE FINANCIAL STATEMENTS AS WELL AS THE REPORTS ON WHICH THE WATER BOARD MADE A DECISION TO RESTRUCTURE AND INCREASE WATER RATES STAFF HAS EXAMINED THE INCOME STATEMENTS FOR RIVERSIDE HIGHLAND WATER COMPANY FROM THE YEARS 1979-8S, THE WATER SYSTEM REPLACEMENT AND REVENUE STUDY, AND THE PEUENUE REQUIREMENT STUD BASED SOLELY ON INFORMATION GATHERED FROM THOSE SOURCES CERTAIN CONCLUSIONS AND STATEMENTS ARE DRAWN THE STAFF WISHES TO THANK THE MANAGER OF RIVERSIDE HIGHLAND MR GENE McMEANS FOR HIS FULL COOPERATION IN PROVIDING THE DOCUMENTS AND CLARIFICATIONS NEEDED TO COMPLETE THIS REPORT STAFF PROVIDES THIS REPORT FOR THE COUNCILS INFORMATION AND WILL TRY TO ADDRESS ANY QUESTIONS OR COMMENTS TS is CITY OF GRAND TERRACE JULY 1986 RIVERSIDE HIGHLAND WATER RATE INCREASE REPORT TABLE OF CONTENTS fMB09 ANALYSIS OF WATER RATE STRUCTURE 2-5 ANALYSIS OF OPERATING INCOME YEARS 1979 TO 1985 6-7 RECAP OF WATER REPLACENENT STUDY 8-10 RATE ALTERNATIVES AND SUNNARY 11-12 APPENDIX A CRATE ALTERNATIVES) 13-18 -1- A N A L Y S I S O F W A T E R R A T E S T R U C T U R E -2- IN ORDER T❑ DETERMINE THE EFFECT OF THE NEW WATER RATE STRUCTURE THE FOLLOWING IS AN ANALYSIS OF THE NEW RATE STRUCTURE US THE OLD RATE STRUCTURE DOMESTIC RATES PRIOR T❑ APRIL 1, 1986 ASSESSMENT HALF SHARE = $63 PER YEAR ENTITLED USER TO 7800 CU FT OF WATER PER BILLING PERIOD MINIMUM CHARGE 3/'f INCH METER 1 INCH METER 1 5 INCH METER 2 INCH METER 3 INCH METER 'f INCH METER $17 00 BI-MONTHLY BILLING $23 35 BI-MONTHLY BILLING $31 85 BI-MONTHLY BILLING $38 25 BI-MONTHLY BILLING $'f2 50 BI-MONTHLY BILLING $'f'f 60 B I -MONTHLY BILLING EXCESS WATER USED OVER 7600 CU FT PER BILLING ENTITLEMENT $0 25 PER 100 CU FT SAMPLE BILL BASED ❑N AVERAGE RESIDENTIAL USAGE OF 6083 CU FT PER BILLING PERIOD AND 3/'f INCH METER ONE HALF SHARE ASSESSMENT MINIMUM METER CHG EXCESS WATER TOTAL BILL RATES AFTER APRIL 1, 1986 $10 50 7800 CU FT ENTITLEMENT $17 00 -0- $27 50 ASSESSMENT HALF SHARE = $'f8 00 PER YEAR NO ENTITLEMENT METER CHARGE 3/'f INCH METER 1 INCH METER 1 5 INCH METER 2 INCH METER 3 INCH METER 'f INCH METER $11 00 BI-MONTHLY BILLING $18 'f0 BI-MONTHLY BILLING $25 60 BI-MONTHLY BILLING $'f'f 00 B I -MONTHLY BILLING $77 00 BI-MONTHLY BILLING $132 00 BI-MONTHLY BILLING WATER USAGE 0 TO 7800 CU FT $0 'f8 PER 100 CU FT OVER 7800 CU FT $0 59 PER 100 CU FT -3- SAMPLE BILL BASED ON AVERAGE RESIDENTIAL USAGE OF 6083 CU FT PER BILLING PERIOD AND 3/q INCH METER WITH HALF SHARE ASSESSMENT $8 00 METER CHARGE $11 00 6063 CU FT WATER $29 20 6063 X 00Lf8 TOTAL BILL $Li8 20 THE AVERAGE USER OF 6083 CU FT PER BILLING WILL EXPERIENCE A 75 PERCENT INCREASE IN WATER RATES THIS IS BASED ON AVERAGE USE OF 6083 AND ANY USE HIGHER THAN THAT AMOUNT, REGARDLESS OF SHARES OWNED, WILL RESULT IN A MUCH HIGHER INCREASE IT SHOULD BE NOTED THAT UNDER THE NEW FEE STRUCTURE THERE IS ONLY MINIMAL BENEFIT OF SHARE OWNERSHIP IN MONTHS OF HIGH WATER USAGE UNDER THE NEW RATE STRUCTURE A HALF SHARE ENTITLES THE USER NO MINIMUM WATER BUT ALLOWS PURCHASE OF 78CO CU FT AT q8 PER HUNDRED RATHER THAN 59 PER HUNDRED THIS ELEVEN CENTS SAVINGS IS WORTH $8 58 AND THE ASSESSMENT FOR HALF SHARE IS $8 00 SHARE OWNERSHIP WOULD SAVE FIFTY EIGHT CENTS DURING MONTHS OF HIGH USAGE AND WOULD BE OF NO BENEFIT IN A LOW USAGE MONTH IRRIGATION RATES PRIOR TO APRIL 1, 1986 ASSESSMENT 1 SHARE = $126 00 PER YEAR ENTITLED USER TO q S MINERS INCH DAYS CMID7 OR 7776 CU FT EXCESS WATER OVER ENTITLEMENT $q 75 MID OR $0 27 PER 100 CU FT SAMPLE BILL BASED ON MONTHLY AVERAGE USE OF 3 12 MID AND ONE SHARE ASSESSMENT $21 00 NO METER CHARGE -0- EXCESS WATER -a- TOTAL BILL S21 00 RATES AFTER APRIL 1, 1986 ASSESSMENT 1 SHARE = $96 00 YEAR NO ENTITLEMENT WATER USAGE 0 TO q 5 MID $3 75 PER MID OVER '1 5 MID $5 50 PER MID SAMPLE BILL BASED ON MONTHLY AVERAGE USE OF 3 12 MID AND ONE SHARE ASSESSMENT $16 00 NO METER CHARGE -0- WATER USAGE S23 q0 3 12 X TWO MONTHS x $3 75 TOTAL BILL S39 'i0 THE AVERAGE USER OF 3 12 MID PER MONTH WILL EXPERIENCE A 88 PERCENT INCREASE IN WATER RATES THIS IS BASED PER SHARE AND MOST IRRIGATERS HAVE MANY SHARES BOTH DOMESTIC AND IRRIGATION USERS WILL EXPERIENCE A SHARP INCREASE IN WATER RATES DOMESTIC WILL INCREASE AN AVERAGE OF 75 PERCENT AND IRRIGATION USERS WILL INCREASE AN AVERAGE OF BB PERCENT UNDER THE OLD SYSTEM A SHARE PROVIDED A DOMESTIC USER 7800 CU FT OF WATER AND AN IRRIGATOR q 5 M I D C 7776 CU FT ) UNDER THE CURRENT SYSTEM THE SHARE PROVIDES NO MINIMUM BUT IRRIGATION WATER IS LESS COST PER CU FT THAN DOMESTIC. IRRIGATION WATER IS 22 PER HUNDRED UP TO 7776 CU FT AND 32 ABOVE THAT AMOUNT DOMESTIC WATER IS 'fB PER HUNDRED UP TO 7800 CU FT AND 59 ABOVE THAT AMOUNT -5- A N A L Y S I S O F O P E R A T I N G I N C O M E Y E A R S 1 S 7 S T O 1 S 8 S a. THE FOLLOWING COMP' ITION IS A RECAP CF TrIE -COME STATEMENTS FROM THE YEAR 1975 T 96S INCOME IS BROKEN E V INTO OPERATING AND NON— OPERATING IT IS APPARENT THAT THE COMPANY HAS BEEN OPERATING IN A DEFICIT POSITION EUERY YEAR WITH THE EXCEPTION OF 1983 THE TOTAL OPERATING DEFICIT FOR ALL THE YEARS EXAMINED IS S96S,84S THE COMPANY HAS UTILIZED NON —OPERATING INCOME TO SUBSIDIZE OPERATIONS THROUGH SALE OF COMPANY ASSETS AND INTEREST ON INUESTMENTS THE LAST COLUMN REPRESENTS PROJECTED INCOME AND EXPENSES FOR AN ENTIRE YEAR UNDER THE NEW RATE STRUCTURE OPERATING INCOME WILL RISE TO S1,621,534 OPERATING EXPENSES HAVE AN ASSUMED 5 PERCENT INFLATION FACTOR THE CURRENT UALUE OF THE PUMPING COSTS FOR THE q3 PERCENT WATER CURRENTLY UNNACCOUNTED FOR IS ESTIMATED AT S232,000 IF THE LOSS RATE COULD BE REDUCED TO EIGHT PERCENT, PUMPING COSTS COULD BE REDUCED BY S196,000 IT IS PROJECTED THAT THE COMPANY ,UNDER THE NEW RATE STRUCTURE, WILL HAVE NET OPERATING INCOME OF $238,378 THIS TOGETHER WITH S300,000 OF NON —OPERATING INCOME WILL RESULT IN A NET INCOME OF S538,378 RIVEPSIDE HIGHLAND INCOME STATEMENT COMPILATION YEmR 197Q 1080 1981 1982 1983 1984 1085 TOTALS 1986 EST OPE=A'TNG REbEAUE STCCI, ASSESSMENTS 1408850 35o775 394050 426000 5Ea587 5Z5525 601479 4571Z'4 AVER SALES 24°050 2Q02;U 312074 i41's ., 0499 ,7602,1 Z78464 925438 F\/ - EE2 rHL1__ AN"u Fcc _ iEK-_ .» 147' n 1' si roi'Sa 20584 a 4 _9 », n' ^- _Br/ 2ZSV,,: - TA C^ 'G VC -+'JLa �i3 +v` 7n'r)�1 t c1/ (LrJ 411Y J 1'Vrl'J -E9 198 1011Y-4 r tn_ J 'Fli' i� rEA � 1 n6 +� -1 v 0121»t r � r .11 r 1Cr r v rr,lJij JJ l..r '+s 314 5i146ry 0�4vvi-J Jv 07 2L7 J171 7' 904 C CJ,iL,T' CONTROL 2w0S 1265 4220 ,,-, t � l t.^".L '_ S S T 0/y= 5252- Gi u. K- r ` f 4 TCM0'i:E .05E4 20'-7� 25:Q2 CLS T ZME1R 3ILL iNC 7*',2 :6050 :4Q09 ShLrK1E3 54415 ;98'2 76345 2-,501 22»1'2 r Jl lrJ n 20-4'_» 2iaL7\iy 8834 9792 E* -3 E_ 3E5EF1TS 4t0c3 4;--4J 40056 PPOF 3EF , ;c3 12230 12147 2ZO57 BLD3 ".+.11TENA3CE 04fi5 504 835 MT:, c7c ENSE3 I130 1061 1802 TH6ct /J721 SIr 71/3 a-0r 'v06" Jal/6 5 OO RCi ^E"'E'1' ! rvJ \ ) 1/ J3 r- J T^c^ Jug_ '+ ' 7J'fJ `, :,AT 1v- ) �1 r -fir �- ]IN - ♦^i11J1( =,_ _ �r7 \ --- 372: -^ + '11-L _ ___ �+ 1 }-.—yn T i 1-FY T•I /J� __- 7 6w 5 c-! n -„++ -_ ti in1_-nn ^.1`�- CV)f1tiJ 1J3v' o NE' JF =`r'1NG nCr_r _- n-+y _ n-c,_ - - __ ------ �_3Si:� �r 2_`ff^ 5�837„ R E C A P O F W A T E R R E P L A C E M E N T S T U D Y �� THE RIVERSIDE HIGHLAND WATER COMPANY CONTRACTED WITH C M ENGINEER 7 NIG TO PERFORM A WATER SvSTEI"I REPLACEMENT STUDY AND A RLVEIJUy RELaiU 1 REl"EI J T STUDY IT WAS BASED ON THESE STUDIES TH-AT THE WATER BOARD MADE THE DECISICN TO MODIFY THE RATE STRUCTURE THE STUDY SHOWS THAT THE AMOUNT OF UNNACCOUNTED FOR WATER HAS INCREASED DRAMATICALLY IN THE PAST FIVE YEARS IN THE EARLY SEVENTIES LOSS RATES WERE 2 TO 11 PERCENT CURRENT WATER LOSS IS OVER FORTY PERCENT IT IS REPORTED THAT THE DISTRIBUTION SYSTEM IS IN POOR CONDITION AND DURING A 165 DAY PERIOD IN 1985 THE SYSTEM ENCOUNTERED 56 MAIN FAILURES AND 59 SERVICE LEAKS THE STUDY DETEMINED THAT FOR ECONOMIC, RELIABILITY OF THE SYSTEM, AS WELL AS HEALTH CONSIDERATIONS A MAJOR CAPITAL IMPROVEMENT PROGRAM SHOULD BE UNDERTAKEN THE STUDY IDENTIFIES AND PRIORITIZES A REPLACEMENT PROGRAM THAT IS PROJECTED TO COST $5,503,500 OVER SEVEN YEARS STAGE COST 1 $ 911, Lt00 2 $ 968,200 3 $ 931,100 Li $ 921,900 5 $ 91q , 100 6 $ 607,300 7 $ 2q9 , 500 TOTAL $5,503, SOURCES OF FINANCING ASSESSMENTS WATER SALES THE COMPANY COULD LEVY ASSESSMENTS TO COVER THE COST OF THE IMPROVEMENT THE STUDY FELT THIS WOULD BE AN EQUITABLE METHOD OF DISTRIBUTING THE CAPITAL IMPROVEMENTS BASED ON THE gS66 OUTSTANDING SHARES A SPECIAL ASSESSMENT OF $200 PER YEAR WOULD HAVE TO BE LEVIED THE COMPANY COULD INCREASE WATER RATES THIS WAS FELT TO BE UNFAIR TO THE LARGE WATER USERS HAVING TO PAY A LARGER PORTION OF THE IMPROVEMENTS OTHER INCOME THE COMPANY COULD CONTINUE TO SELL OFF ASSETS TO TRY AND RAISE THE FUNDS �•E PRIVATE LOAN A BANK LOAN COULD BE SOUGHT BUT TERMS, INTEREST, AND CONDITIONS ARE UNKNOWN GOVERNMENT LOAN A LOAN COULD BE SOUGHT WATER BOND LAW OF 19B'i COMPANY WOULD HAVE A BONDING FROM THE CALIFORNIA SAFE THE REPORT FELT THAT THE HIGH RANKING ON A FUTURE -10- R A T E A L T E R N A T I V E S A N D S U M M A R Y -11- RATE STRUCTURE ALTERNATIVES MADE IN THE STUDY ARE ATTACHED TO THIS REPORT AS APPENDIX A THE WATER COMPANY BOARD ACCEPTED ALTERNATIVE FOUR WITH THE ACTUAL OPERATING EXPENSES IN 1985 BEING $1,291,283 ALTERNATIVES ONE THROUGH THREE WOULD PROVIDE FOR OPERATIONS ONLY AND NOT FOR THE CAPITAL IMPROVEMENT PROGRAM ALTERNATIVE NUMBER FOUR PROVIDES BY THE STUDIES FIGURES $621,909 AVAILABLE FOR CAPITAL IMPROVEMENT PROJECTS THE ADDITIONAL FOR CAPITAL IS GENERATED WITH ONE THIRD OF THE ASSESSMENT PLEDGED TO CAPITAL AND FOR DOMESTIC ONLY AN ADDITIONAL 23 PER HUNDRED CU FT FOR A TOTAL RATE OF q8 PER HUNDRED IRRIGATION WATER WOULD SELL FOR 22 PER HUNDRED WITH NO CAPITAL CHARGE AS THE REPORT STATES, "FOR IRRIGATION WATER THE RATE WOULD REMAIN UNCHANGED SINCE MOST OF THE IMPROVEMENTS CURRENTLY PLANNED BENEFIT PRIMARILY DOMESTIC USERS " SUMMARY IT SEEMS VERY CLEAR THAT CAPITAL IMPROVEMENT OF THE SYSTEM IS REQUIRED AND NECESSARY TO MAINTAIN THE SYSTEM THAT PROVIDES WATER SERVICE TO THE CITY A VERY SHORT-SIGHTED APPROACH WOULD BE TO CONTINUE TO NEGLECT THE DELIVERY SYSTEM UNTIL NO SERVICE WOULD BE AVAILABLE THE COMPANY PLANS TO RAISE ABOUT HALF OF THE CAPITAL IMPROVEMENT FUNDS THROUGH USER CHARGES AND THE BALANCE FROM FUNDS ACQUIRED BY THE SALE OF COMPANY ASSETS IT IS APPARENT THAT THE COMPANY NEEDS TO RAISE ABOUT $500,000 OF ADDITIONAL REVENUE A YEAR HOW THIS ADDITIONAL CHARGE IS TO BE DISTRIBUTED SEEMS TO BE THE CONTROVERSY IT WOULD SEEM PRUDENT TO IMMEDIATLY APPLY FOR A POTENTIAL LOAN UNDER THE STATE CLEAN WATER BOND ACT FUNDS BORROWED UNDER THIS PROGRAM ARE AT TAX-EXEMPT RATES AND WITH THE STATES TRIPLE A RATING COST OF FUNDS WOULD BE IN THE LOW SEVEN PERCENT RANGE THERE IS NO CLEAR CUT SOLUTION TO THE PROBLEM IT IS TRUE THE COMPANY HAS BEEN RUNNING IN THE RED AND SUBSIDIZING RATES WITH OTHER. SOURCES IT IS ALSO TRUE THAT SYSTEM IMPROVEMENTS ARE NEEDED AND CAN NO LONGER BE IGNORED GIVEN THAT THE IMPROVEMENTS ARE NECESSARY AND THE SHAREHOLDERS ARE EITHER UNWILLING OF UNABLE TO FINANCE THE PROJECT OUER SEVEN YEARS A LONG TERM CAPITAL FINANCING PROGRAM COULD SPREAD THE COST OUER MAN'r YEARS ASSUMING Tr{E CAPITAL IMPROVEMENTS WILL BENEFIT WATER USERS EE10ND `T-{E 53EUEN YEAR Pr-OGRAM IT WOULD BE EQUITABLE TO SPREAD THE COSTS TO ALL THCSE WHO BENEFIT IN THE FUTURE -12- i r � APPENDIX A During the 1983 calendar year, domestic water usage averaged 3,281 cu. f t. per month and in the calendar year 1984, 3,631 cu. ft. per month. In each case the average usage was below the minimum quantities allowed. Irrigation use period was approximately 152 days in 1983 and 307 days in 1984. Relating this to utility income, 1983 realized $952,670 in income. In 1984 the utility income was $940,591. Expenses in 1983 were 728,973 while 1984 recorded expenses in the amount of $1,126,786. Power costs alone escalated by $311,605 with an increase in utility revenue of only $14,921. This illustrates the need for a water rate structure that allows for an increase in revenue when water use increases; also, when the water use decreases, the water rate structure should allow for reduced income. 7.04 ALTERNATIVE RATE STRUCTURES Alternative rate structures have been designed to illustrate the methods which can be utilized to develop utility revenues sufficient to offset utility expenses including depreciation. "Other Revenue" is not included in these alternatives since it is variable and unre- liable. Alternative No. 1 is based on the past practices of the Water Company rate structure and is used as an illustration to show the projected income. The minimum quantities of water allotted remain the same. The current assessments and other charges have been increased to generate sufficient revenue to pay for the total cost of operation including depreciation and taxes projected in Table VI-1. ALTERNATIVE NO. 1 RATES TEST YEAR 1985 Assessments - $138 00/year ($11.50/mo) $670,404 Domestic Min. Charge @ $10.00/mo 378,162 Extra domestic @ $0.27/Ccf 63,202 Extra Irrigation @ $5 05/m.i.d. 7,066 TOTAL WATER REVENUE $1,118,834 -13- INCOME DERIVATION TEST YEAR 1985 Domestic Irrigation Assessments T27U,-997 $399,510 Domestic Min. 378,162 - Extra Water 63,202 7,066 Misc. Fees & Charges Total 85 000 797,258 - 406,576 Royalties/Rents 3,612 3,612 Penalties, Etc. 7,338 8,339 $417,527 TOTAL $808,208 COMBINED TOTALS $1,225,735 The operation costs have been separated by class of service to deter- mine if revenues in one class of services are meeting their respective expenses. The following table shows the operations costs per class of service for the test year. ALLOCATION ESTIMATED OPERATION COSTS TEST YEAR BY CLASS OF SERVICE Item Domestic Irrioation Pumping & Spreading $270,918 $362,737 Quality Control 3,627 - Trans & Storage 48,807 16,269 Auto and Other 12,192 12,192 Customer Accounts 19,654 6,551 Admin & General 145,352 114,205 TOTAL $500,550 $511,954 DEPRECIATION TOTAL COST COMBINED TOTAL 74,945 40,355 $575,495 $552,309 $1,127,804 51% 49/ -14- ALTERNATIVE NO. 2 RATES TEST YEAR 1985 Assessments S186/year $ 903,588 Domestic Min. Charge @ $2.50/mo 97,260 Extra Domestic Sales @ S0.51/Ccf 119,381 Extra Irrigation @ S8.75/m.i.d. 12,243 TOTAL WATER REVENUE $1,132,472 INCOME DERIVATION TEST YEAR 1985 Domestic Irrigation Assessments $ 365,118 T538,470 Domestic Minimum 97,260 Extra Water Sales 119,381 12,243 Misc. Fees & Charges 85,000 - Royalties, Rents 3,612 3,612 Penalties, Etc. 7,338 7,339 TOTAL 677,709 561,664 COMBINED TOTAL $1,239,373 In allocation of costs, all expenses of pumping to the 1200 foot level are averaged for the two classes of services and costs are prorated based on amount of water used. The power cost for boosting to higher pressure zones for domestic customers is added to the domestic pumping cost. Some relatively small costs such as auto expenses were allocated on a fifty-fifty basis. Based on the allocation shown above, Alternative No. 1 does not seem to provide an equitable assessment of charges. Alternative No. 2 pre- sents rates which will generate adequate income to meet projected costs in a more equitable manner following substantially the same policy as past rates. Each class of user will pay for their respec- tive costs, however, there can be considerable inequity among share- holders within each class when they do not all use their full entitlement of water. This alternative does not encourage water con- servation and will result in a shortage of revenue if water use is higher than projected because of drought or other conditions. Alternative No. 3 is proposed as an equitable rate schedule which will promote water conservation and generate income more closely matching -15- expenses regardless of the fluctuation in length of irrigation season r and demand from year to year. ALTERNATIVE NO. 3 RATES TEST YEAR 1985 Assessments - $63/year $ 306,054 Domestic Minimum Charge @ $3.75/mo. 145,890 Domestic Water Sales 304,458 Irrigation Water Sales 362,107 TOTAL WATER REVENUE $17$,509 INCOME DERIVATION TEST YEAR 1985 Domestic Irrigation Assessments 23,669 82,385 Meter Charge 145,890 Base Rate Sales 222,530 354,411 Extra Water Sales 81,928 7,696 Misc. Fees & Charges SUBTOTAL 85 000 659,017 544,492 Royalties & Rents 3,612 3,612 Penalties, Etc. TOTAL 7 338 $669,967 7 339 $ COMBINED TOTAL $1,225,410 With Alternative No. 3, the annual per share assessments together with a minimum domestic meter charge, will cover the basic cost of operating the Company. The pumping costs will be covered by water sales. All water sales will be billed, based on the bi-monthly metered consumption. For quantities up to the entitlement, the ini- tial rate would be at $3.75/m.i.d. for irrigation use and $0.25/Ccf for domestic use. For any use over the per share entitlement, the proposed cost would be $5.50/m.i.d. and $0.35/Ccf for irrigation and domestic customers respectively In addition, the minimum meter charge for domestic customers would be as shown in the following table -16- METER SIZE MONTHLY MINIMUM 3/411 — 3.75 111 6.25 1 1/2" 8.75 211 15.00 311 25.25 4 45.00 Alternative No. 3 is the recommended rate schedule to generate reve- nues to meet normal operating costs. It may be necessary to generate additional revenues for a water system replacement program. Alternative No. 4 rates and income are suggested if revenue from assessments and water sales is to be used for financing the needed capital improvements. ALTERNATIVE NO. 4 RATES TEST YEAR 1985 Assessments - $96/year $ 466,368 Domestic Kt mum Charge @ S5.50/mo 213,972 Domestic Water Sales 473,088 Irrigation Water Sales 530,997 TOTAL WATER REVENUE $ ,684,425 INCOME DERIVATION TEST YEAR 1985 Domestic Irrigation Assessments $ 188,448 $ 277,920 Meter Charge 213,972 - Base Rate Sales 427,258 354,411 Extra Water Sales 138,107 7,696 Misc. Fees & Charges 120,000 - SUBTOTAL $1,087,785 4401J027 Royalties & Rents 3,612 3,612 Penalties, etc. 7,338 7,339 TOTAL $1,098,735 $ 650,978 Combined Total Revenue $1,749,713 Combined Total Costs $1,127 804 621,909 Available for Capital Improvements S Alternative No 4 will generate an additional $500,000 per year for capital improvements based on the normalized test year 1985. Of the $96 per share assessment, thirty-three dollars per share is allocated to the capital improvement fund Also, an aditional $0.23/Ccf for -17- domestic water is added to the cost of water to generate capital improvement funds. For irrigation water, the rate would be unchanged since most of the capital improvements currently planned benefit pri- marily domestic users. For domestic use, the cost of water would be $0.48/Ccf up to the entitlement amount and $0.59/Ccf for any excess. Cost of special services should also be recovered by miscellaneous fees and charges. The Alternative No. 4 revenue was based on esti- mated requests for service in one year and amounts suggested in the following schedule Meter Setting, 3/4" X 3/4" Single $155 Multiple $130 each Turn On Fee $10 each Stock Transfer Fee $40 per transfer Replacement Certificate $60 each Capacity Charge Single Family Dwelling $1250 each Apartments, Condos, Mobile Homes $1000 per unit Plan Check and Inspection $29.50 per hour (4 hour minimum plan check) Construction Water $20 to set meter plus $0.75/Ccf The minimum monthly meter charge for domestic customers is increased for Alternative No. 4 to the amounts shown in the following table. Meter Size Monthly Minimum 3/ 4" $5.50 ill 9.20 1 1/2" 12.80 211 22.00 311 38.50 4 66.00 Revenue projections for minimum meter charges are based on the following data and recommendations for meters presently in the domestic water system -18- n DATE' July 7, 198F P R q4# �+tr C R A ITEM ( ) COUNCIL ITEM (x) MEETING DATE July 10, 1986 AGENDA ITEM NO f7 SUBJECT PROPOSED HOURLY RATE INCREASE FOR ENGINEERING SERVICES FUNDING REQUIRED xx NO FUNDING REQUIRED The City staff has received a request to modify the city's contract with Kicak and Associates to allow an increase of the hourly rate schedule. The last increase to the rate schedule was three years ago in August of 1983. The increase requested averages eleven percent and spread over three years would equate to a yearly 3.67 percent increase. The City staff has surveyed other hourly rates of local engineering firms and finds that our current contractor's rates are substantially below the market. We currently contract with one other engineering firm, C.H.J., for engineering services For Vivienda Bridge. The rates are compared with Kicak and Associates as follows CLASSIFICATION Principal Engineer Pr03ect Engineer Designer Draftsman Clerical STAFF RECOMMENDS KICAK DROPOSED $40.00 HR 35.00 HR. 32.00 HR. 29.00 HR 18.00 HR. C H.J. ACTUAL $80.00 HR. 55 00 HR. N/A 30.00 HR. 20.00 HR. COUNCIL AUTHORIZE THE ATTACHED RATE SCHEDULE "B" BE ESTABLISHED AS THE NEW RATE SCHEDULE EFFECTIVE JULY 1, 1986 TS bt i 4- KICAK AND ASSOCIATES INC. PROPOSED HOURLY RATE SCHEDULE TO CITY OF GRAND TERRACE SCHEDULE A SCHEDULE B AUG., 1983 PROPOSED JULY 1, 1986 I. Attendance at City Council & Planning Commission Meetings: Principal Engineer 25.00/hr. 28.00/hr. II. All other engineering services: Principal Engineer 36.00/hr. 40.00/hr. Project Engineer 32.00/hr 35.00/hr. Designer 29.00/hr. 32.00/hr. Draftsman 26 00/hr 29.00/hr. Clerical 14 00/hr. 18.00/hr. III. Field Surveys 3—man party 90.00/hr. 100 00/hr. 2—man party 72.00/hr. 80.00/hr. Mileage .30/mile 0.30/mile IV. Inspections Building Inspector 26.00/hr. 29.00/hr. Public Works Inspector 26.00/hr. 29.00/hr. V. Miscellaneous Xerox 0 10/copy 0.10/copy Blue Line reproduction 0 25/s.f. 0.50/s.f. Mylar reproduction 3.00/s f. 3 00/s.f. Mileage other than surveys 0.25/mile 0 25/mile Expert Witness and Court Appearance — to be Arranged. i improvements as may be required by the City. Fifth: It is further agreed by the parties hereto, that the Owner will furnish two good and sufficient bonds in accordance with Section 11612, Business and Professions Code, State of California. Such bonds may be in one or more of the following forms: (1) a cash deposit, (2) a bond by one or more duly authorized corporate sureties, or (3) an instrument of credit from one or more financial institutions subject to regulation by the State or Federal Government, pledging that the funds necessary to meet the performance are on deposit and guaranteed for payment, and agreeing that the funds designated by the instrument shall become trust funds for the purposes as above set forth. Said bonds shall be in the amounts and for the following purposes: (a) an amount equal to the total estimated cost of the improvement, conditioned upon the faithful performance of the agreement, and (b) an additional amount equal to one-half the total estimated cost of the improvement securing payment to the Contractor, his Subcontractors, and to persons renting equipment or furnishing labor or materials to them for the improvements. Should the sureties on said bond, or either of them become insufficient, said Owner agrees to renew bond with good and sufficient sureties, within ten days after receiving notice that said sureties are insufficient. Bonds as herein required shall remain in full force and effect until all work is completed and accepted by the City. SIXTH: It is further agreed by and between the parties hereto, including the surety or sureties on the bonds attached to this Agreement, that in the event it is deemed necessary to extend the time of completion of the work contemplated to be done under this Agreement, said extension may be granted by the City Council and shall in no way affect the validity of this Agreement or release the surety or sureties on the bonds attached hereto. It is understood, in the event of such extension of time of completion of the work required hereunder, that the City may re -estimate the value of uncompleted work based upon the current estimate unit prices and, if deemed necessary, to adjust bond amounts accordingly. ATTEST: City Clerk City of Grand Terrace CITY OF GRAND TERRACE 0 BY: BY: MAYOR Si is of St Benedic.L 22 Pico Street STREETS AND STORM DRAIN AGREEMENT THIS AGREEMENT, made and entered into this 30th day of -7uno , 19b&, by and between the CITY -OF GRAND TERRACE, State of California, hereinafter called "City" and Sisters of Saint Benedict Riverside, CA hereinafter called "Owner".t Inc. WITNESSETH FIRST: That the Owner for and in consideration of the acceptance by the City Council of the publ c rights -of -way offered for dedication in Tract No.22791 Pico , hereby agrees at his (its) own cost and expense, to furnish all equipment, labor, and material necessary, and before the expiration of two years from the date hereof, to perform and complete in a good and workmanlike manner all work and improvements, in said tract, according to Plans and Profiles approved and Standard Drawings and Specifications, and to do all the work incidental thereto, which said Plans, Profiles, Standard Drawings and Specifications are on file in the Office of the City Engineer and are hereby made a part of this Agreement. That said work and improvements shall be done under the supervision of, and to the satisfaction of said City Engineer and shall not be deemed complete until approved and accepted as completed by the City Council. That the estimated cost of said work and improvements is the sum of Ten Thousand Dollars $(10,000 00----- ). SECOND: The City, the City Engineer and all officers and employees of the City shall not be answerable or accountable in any manner for any loss or damage that may happen to the work or any part thereof; for any of the materials or other things used or employed in performing the work; or for the injury to any person or persons, either workmen or anyone employed by him; against all of which injuries or damages to persons and property of the Owner or his Contractor having control over such work must properly guard. THIRD: The Owner shall indemnify and save harmless the City, the City Engineer and all officers and employees of the City from all suits, or actions of every name, kind, or description brought for, or on account of any injuries or damages received or sustained by any person or persons, by or from the Owner, his contractor or agents or employees of them, in the performance of the work required hereunder. FOURTH: It is further agreed that said Owner will at all times from the acceptance by the City Council of the public rights -of -way offered for -dedication -in said Tract, up to the completion by the Owner and acceptance of said work and improvements by said Council, give good and adequate warning to the travelling public of each and every defective or FIRST: That the Owner for and in consideration of the acceptance by the City Council of the pub1 c rights -of -way offered for dedication in Tract No.22791 Pico , hereby agrees at his (its) own cost and expense, to furnish all equipment, labor, and material necessary, and before the expiration of two years from the date hereof, to perform and complete in a good and workmanlike manner all work and improvements, in said tract, according to Plans and Profiles approved and Standard Drawings and Specifications, and to do all the work incidental thereto, which said Plans, Profiles, Standard Drawings and Specifications are on file in the Office of the City Engineer and are hereby made a part of this Agreement. That said work and improvements shall be done under the supervision of, and to the satisfaction of said City Engineer and shall not be deemed complete until approved and accepted as completed by the City Council. That the estimated cost of said work and improvements is the sum of Ten Thousand Dollars $(10,000 00----- ). SECOND: The City, the City Engineer and all officers and employees of the City shall not be answerable or accountable in any manner for any loss or damage that may happen to the work or any part thereof; for any of the materials or ether things used or employed in performing the work; or for the injury to any person or persons, either workmen or anyone employed by him; against all of which injuries or damages to persons and property of the Owner or his Contractor having control over such work must properly guard. THIRD: The Owner shall indemnify and save harmless the City, the City Engineer and all officers and employees of the City from all suits, or actions of every name, kind, or description brought for, or on account of any injuries or damages received or sustained by any person or persons, by or from the Owner, his contractor or agents or employees of them, in the performance of the work required hereunder. FOURTH: It is further agreed that said Owner will at all times from the acceptance by the City Council of the public rights -of -way offered for —dedication in said Tract, up_to the completion by the Owner and acceptance of said work and improvements by said Council, give good and adequate warning to the travelling public of each and every defective or dangerous condition existent on said rights -of -way and will protect the travelling public from such defective or dangerous conditions. That it is understood and agreed that until the completion of all the improvements herein agreed to be performed, and proposed road rights -of -way not accepted as improved shall not be acepted into the City Maintained Street System and said Owner may, with approval of the City Engineer, close all or sportion of anyyptreet whenever it is deemed necessary to protect the travelling public during the making of the improvements herein agreed to be made. And the Owner hereby agrees to pay for such inspection of the work and credit from one or more financial institutions subject to regulation by the State or Federal Government, pledging that the funds necessary to meet the performance are on deposit and guaranteed for payment, and agreeing that the funds designated by the instrument shall become trust funds for the purposes as above set forth. Said bonds shall be in the amounts and for the following purposes: (a) an amount equal to the total estimated cost of the improvement, conditioned upon the faithful performance of the agreement, and (b) an additional amount equal to one-half the total estimated cost of the improvement securing payment to the Contractor, his Subcontractors, and to persons renting equipment or furnishing labor or materials to them for the improvements. Should the sureties on said bond, or either of them become insufficient, said Owner agrees to renew bond with good and sufficient sureties, within ten days after receiving notice that said sureties are insufficient. Bonds as herein required shall remain in full force and effect until all work is completed and accepted by the City. SIXTH: It is further agreed by and between the parties hereto, including the surety or sureties on the bonds attached to this Agreement, that in the event it is deemed necessary to extend the time of completion of the work contemplated to be done under this Agreement, said extension may be granted by the City Council and shall in no way affect the validity of this Agreement or release the surety or sureties on the bonds attached hereto. It is understood, in the event of such extension of time of completion of the work required hereunder, that the City may re -estimate the value of uncompleted work based upon the current estimate unit prices and, if deemed necessary, to adjust bond amounts accordingly. ATTEST: City Clerk City of Grand Terrace BY:--- - . CITY OF GRAND TERRACE BY: MAYOR NAME OF OWNE f BY: