The URL can be used to link to this page

08-14-1986't e CITY OF GRAND TERRACE j 69Z_103��_ REGULAR COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS GRAND TERRACE CIVIC CENTER 22795 Barton Road * Call to Order * Invocation - Pastor Dave Jacobs, Oasis Christian Fellowship Church * Pledge of Allegiance * Roll Call August 14, 1986 5 30 P M Staff CONVENE COMMUNITY REDEVELOPMENT AGENCY Recommendations Council Action 1. Approval of Minutes 7/31/86 Approve 2 Approval of Check Register No CRA081486 Approve ADJOURN COMMUNITY PEDEVELOPMENT AGENCY CONVENE CITY COUNCIL 1. Items to Add/Delete 2. CONSENT CALENDAR The following Consent Calendar items are expected to be routine & non -controversial They will be acted upon by the Council at one time without discussion Any Council Member, Staff Member or Citizen may request removal of an item from the Consent Calendar for discussion Approve A Approve Check Register No 081486 B Ratify 8/14/86 CRA Action Approve C Waive Full Reading of Ordinances on Agenda Approve D Approve 7/31/86 Minutes Approve E Accept & Authorize City Clerk to Record Approve the Following Grant Deeds for Barton Road Rights -of -Way Donna Sue Haskell, LaVerna E Fortney, Eugene T /Rosemary Anderegg PLEASE DO NOT REMOVE COUNTER COPY FROM INFORMATION COUNTER. THANK YOUI 1 - k 7 COUNCIL AGENDA 8/14/86 - Page 2 of 3 F A RESOLUTION OF THE CITY COUNCIL OF THE CITY Staff Recommendations Council Action Adopt OF GRAND TERRACE, CA, AMENDING THE IDENTI- FICATION OF THE TRANSFEREE IN RESOLUTION NO. 86-13 CONSENTING TO THE SALE & TRANSFER OF CONTROL OF GROUP W CABLE AND TO THE TRANSFER & ASSIGNMENT OF ITS CABLE TELE- VISION SYSTEM & FRANCHISE. G. Approve Transfer of $1,200 Additional Appro- Approve priation from TDA Fund 18 to Line Item No 18-911-707 for Barton Rd. Illuminated Street Name Sign Installation Leaving Unappro- priated Fund Balance of $132,283 00 H. Authorize Closure of Ladera Street from Approve Darwin to Browning on 8/23/86 from 2 00 p.m. to 10 00 p.m for a 4th Annual Block Party I. Approve 1-Year Time Extension for Mt. Vernon Approve Villas Phase I, Specific Plan/CUP 85-8 - Forest City Dillon, Inc. J. Approve 1-year Time Extension for USA Condo- Approve mi ni um Specific Plan/CUP 85-11 - USA Properties Fund, I sic . 3. PUBLIC PARTICIPATION 4. ORAL REPORTS A Planning Commission B. Parks & Recreation Committee C. Historical & Cultural Activities Committee - D Crime Prevention Committee E. Emergency Operations Committee F. Chamber of Commerce (1) City Entrance Signs G Police Chief H Fire Chief I City Engineer (1) Water Rate Report J City Attorney K City Manager L City Council (1) League of Cities Voting Delegate COUNCIL AGENDA Staff 8/14/86 - Page 3 of 3 Recommendations Council Action 5. PUBLIC HEAPING - 7 00 P.M A. Appeal of Planning Commission Decision - Denial of Variance Request for Off -Street Parking (Ordinance 100) & Minimum Square Footage (Ordinance 104) - Mt. Vernon Villas Phase II. (Forest City Dillon) B. Appeal of Planning Commission Decision - Denial of Conditional Use Permit 86-3 & Site & Architectural Review 86-6 , Mt. Vernon Villas Phase II. (Forest City Dillon) C. Specific Plan No. 6-1, Mt. Vernon Villas Phase II (Forest City Dillon) 16 UNFINISHED BUSINESS A Litter Problems - Viking Properties & Anthony's Market B. Planning Services (ADJOURN THE NEXT REGULAR CRA/CITY COUNCIL MEETINGS WILL BE HELD THURSDAY, AUGUST 28, 1986, AT 5 30 P.M. AGENDA ITEM REQUESTS FOR THE 8/28/86 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY 12 00 NOON ON 8/20/86 CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY REGULAR MEETING - JULY 31, 1986 1986 Cj.A , A,GEN'DA NO, The regul a meet ng of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on July 31, 1986, at 5 30 p.m PRESENT Hugh J. Grant, Chairman Byron Matteson, Vice Chairman Tony Petta Barbara Pfennighausen Dennis L Evans Thomas J Schwab, Acting Executive Director/Treasurer Ivan Hopkins, Attorney Ilene Dughman, Secretary ABSENT Seth Armstead, Executive Director CRA-86-35 CRA-86-36 APPROVAL OF MINUTES (7/10/86) Motion by Mrs Pfennighausen, Second by Vice Chairman Matteson, ALL AYES, to approve the Minutes of July 10, 1986, as presented. APPROVAL OF CHECK REGISTER NO. CRA073186 Motion by Mrs Pfennighausen, Second by Vice Chairman Matteson, ALL AYES, to approve Check Register No. CRA073186, as submitted. Adjourned at 5 32 p.m. The next regular meeting will be held hurl sday, August 14, 1986, at 5 30 p.m. Respectfully submitted, Secretary APPROVED airman Page 1 - CRA - (7/11 /R6) COMMUNITY REDEVELOPMENT AGENCY p CITY OF GRAND TERRACE AUG 14, 1986 CHECK NUMBER (1) P4624 SAN BERNARDINO VALLEY MUNICIPAL WATER DISTRICT (2) 16109 BONADIMAN-McCAIN, INC (3) 16119 GOLDEN STATE SANWA BANK (4) 16124 KICAK AND ASSOCIATES AUG 14 198b CfZA AGEi;LA I i L1A t10, ,1 CHECK REGISTER NO CRA081486 OUTSTANDING DEMANDS AS OF AUG 14, 1986 PORTION OF TAX INCREMENT FOR F/Y 85/86 $ 28,575 72 PROGRESS PAYMENT ON VIVIENDA BRIDGE CONSTRUCTION 58,970 91 LEASE PAYMENT ON CIVIC CENTER 154,325 53 ENGINEERING SERVICES 7/21-8/3/86 VIVIENDA BRIDGE 2,095 25 i TOTAL $243,967 41 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CRA LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF CRA THOMAS SCHWAB TREASURER Uly (.C)UNCIL APPROVAL AUG 1 4 M6 i ,(,oL) C1C AGEa I )A I, F M M CHECK REGISTER NO 081486 ,:cGf CITY CF CRArD TEPRACE PAGE 1 Tr r°107/F,, VOUCHERh%ARRANT REGISTEP TTFM V"CHEF / VF` COP VFINE OR, t AME TTFM DESCRIPTION AMOUNT AMOUNT I%APPI,NT T UM5ER ^lU"PER P4608 _-- — E720 5-0-.EL--EQI 0tL—C-Q113A,"y-- ----CASH_RAY-.71.2 CCE — -- 7-4 0-9 —_7A.O-q-- --- PitiW? b 7 3 0 S 0 . C A G 1 S COMPANY CASK PAY 7122 SCG 12.44 12 44 1610 6720 SO.CA.EDISON COMPANY CASH PAY.7/23 SCE 19.77 19.77 ,611 6730 Sp CA GAS COMPANY CASH__PAY.723 SCG _ — — 35.7 -- '45.13 -- P4612 6720 SO CA.EDISON COMPANY CASH PAY.7/24 SCE 50.b9 50 89 P4613 6730 SO.CA.GAS COMPANY CASH PAY 7/Z4 SCG 18 57 18.57 P4h15 4634 MAIN LINE EMBOSSING BUS.CARDS/RESREATLQh —_ __ -- 28._62 ---Z�.42 ---- P�61h 6720 SO CA EDISCN COMPANY CASH PAY.7/28 SCE 92 72 92 72 P4617 6730 SO.CA CAS COMPANY CASH PAY 7/28 SCG 25.68 25 68 P4618 6720 SO.CA EDISON COMPANY CASH PAY.7/29 SCE 21.36--- ___1,31__ — Prof-Iq (730 S7 CA GAS CONPAPY CASH PAY.7/29 SCG 7 64 7.64 P4620 6720 SO CA.EDISON COMPANY CASH PAY 7/30 SCE 23.36 23.36 04621 E730 SO.CA.CAS COMPANY CASH PAY.7/30 SCG _ 39.43 __ -_ 39,43_ 4622 6720 SO CA EDISCN COMPANY CASH PAY 7/31 SCE 4.70 4 70 P4A23 (-730 SO CA GAS COMPANY CASH PAY.7/31 SCG 3 41 3 41 TOTAL CHECKS /an(L'urr'U CITY OF GRAND TFRPACE PAGE 1 Ai Tr ng/r)7P1, VOUCHED/WARRANT REGISTEP VnLLClER/ VE�jnnR VFNr)r7R IJEM -WARK"- _-- WAPRANT NUMBER NUMBER NAME DESCRIPTION AMOUNT AMOUNT -`RA6; 4 -- -6560 SAX BFRNARD XO---VALLEY -- - PnRt_USX-LNGREME-N.I_---- P4625 5660 POSTMASTER-CCLTON POST.FOR METER 500 00 FOR_MET FR 1 0nn-n-Do 1_9S0o--no P4626 YS s x k if' '' u .s b76STkTtCtOMPENSATYON'ANS:FUND WORKERS COMPM86 621.99 621.99 s P4627 6720 SO.CA.EDISON COMPANY CASH PAY.8/6 SCE 165.66 165.66 �_-•_161 7 PEBRY LUNDBEPG 16103 DAVID MCMILLAN W.W.D.REFUND,MCMILLAN 4.69 4.69 I- 16104 RODNEY WALSER W W D.REFUND,WALSER - 24 50- - 24.50 - M NDaRRAMMER - 3.50 _ 1_50_ 16106 1134 ALL PFI7-CONSTIEU�T�DfJ INSTALLS AC CAPPING w w* ',{; 369.60 * o I R/R AC ON STREET 49187 05 STREET REPAIRS 950.00 AC CAP F Q-L-5j.9EET S i r9 4 i \ 4. 3n �b � S ~k L f-i-AC CAP FOR"STREETS r hssf!y W. yt f ' R F " 14,000.00 +. Y 249386.65 i = � v`/x~/ ¢b 5��'y#r"" � 3 � .i f'J,°^ 3• f ) �. n N3 6107 1365 AA STATLONERS"` ❑FFICE S-1PP.�IE-S- _-__-"-- _1ZZ,09__- OFFICE SUPPLIES 131.54 OFFICE SUPPLIES 1.86 OFFICE SUPPLIES 3.-5-6 OFFICE SUPPLIES " 28.43 z .A FILE CABINET 179.54 471.93 4kRj.' J £'M l J... ..._..,._.t._.j-...- .•.._. i- ._.` 1E108 1371 BECKLEY CARDY ._. ..-✓ GAMES/REC PROGRAM __ 249.07 -_ ..-_...._-_._ __- 249.07 f 16109 1450 BONACIMAN-MCCAIN.INC. PROGRESS PAY VIV.BRDGE T581970„ a 58-39-ZD.91 16110 1656 CAL`2FORlY;Ash6NICIPAL BUSINESS t CHATA 86/87 MEMBERSHIP 30.00 30.00 it > , : ,. :., • i 16111 1725 NORMAN T CAOUETTE CAOUETTE, 8/4/86 25 00 25.00 i I 1]_2 174' MtS_LA_NC.ESIIAP1' 1 - CLE-A-li-i/RaEA-PK_Lk-DAYS-L-- --- ---BC 10--- ----_ -3C.QU----- 16113 1798 _ GERALD COLE COLE,8/4/86 25.00 25.00 r'31 if sS 3 S t•, t, P 16114 1840 COLTON, CITY OF W W D.SVCS 8/66 20,056.61 2 G , C 5 6 . 6 1 i lE 11s 1375 CnNPLETE B SIN SS SYSTEMS _RENYLLAR.GE_LO- IER ---_39E.65 - _- 1-9-L-a5- 1 16116 2040 DICK SMITH ELECTPONICS SUPPLIES/ELC 211 07 211.07 I 16117 21c() CYiiAPEF MEDICAL SUPFLIES,EOC 14b.C3 148 G3 I I 16113 2225 E1STEFC �5UFPLY �rj•PANY --- il,AS.Et� I1EIi5----- -31.62--------- ---3L bZ- - -- Fr -r r r. I CITY OF GRAND TERRACF F k(,E 2 �r T( n/1)7/F r, 4OL,CHEP/WAPRANT k F G I S T F R VrLII LF/_ V F ' COR VFNLnP -- — ITEM — ----- - 1TEM_ _ _ __-- _ _ 'IARRAN -- _ �APRANT NIIMPFP NUMBER NAME DESCRIPTION AMOUNT AMOUNT 16119 _ 2978--_ GOLDEN STATE I SANkA__BANK— _ _ —_LEASE-PLY—QN CJC____ --—_—_--__15_42-325.53—_ _ _15413Z5.53_ 16120 3151 STANLEI HARGRAVE HARCRAVE98/4/86 25 00 25 00 16171 3155 JERRY HAWKINSON HAWKINSON$ 814/86 25.00 25.00 t --16122 - 3854 LINDA LEE JONES _ CRO�S..GUA-"-( 3-QAYSI CROSS.GUAPD (9 DAYS) 76 32 101.76 16123 3865 KASBRAN,INC GRAFITTI REMOVER -1Q9..68_ ---_L09.68— _— 16124 4110 KICAK 6 ASSOCIATES ENG.SVCS 7/21-8/3/86 2,095 25 2 9095 .25 16125 4470 LOMA LINDA DISPOSAL TRASH P/U,C/C 8/86 38 35 TPASH P/U,PARK98/86 38.35 EXTRA TRASH P/U.PARK 7/86 15.99_—_ —91_`ZO I 16126 4656 DANIEL MCHUGH MCHUGH,8/4/86 25.00 25 00 ,I 16127 46f7 MINUTE MAN PRESS ENG FORMS 69 22 REV.V000HER FORMS 36 78 106 00 16128 4700 RAY,MUNSON MUNSON,8/4/86 25 00 25 00 16129 4715 . MORELAND C ASSOCIATF5yINC. '_AUOLT,F/Y 85/86- __- _— 50-0 - PROGRESS PAY,AUDIT 85/86 1,978 80 2,478 80 16130 4800 JEAN MYEPS _— CROSS GUARD (3 DAYS) 25 44 16131 5450 OTIS ELEVATOR COMPANY I MAINT.ELEV.6/15-6/30/86 101.60 -01,Q_0_ -___-4$Z,69____-_ 16132 552q PACIFIC BELL PHONE,EOC 36 67 PHO�E,CIVIC CENTER 897.60 _ 93-k.z7 - " 16133 5538 PATTON SALES CORP. RCR STENO CHAIR 152.59 152.59 16134 55"4 PEP BOYS GAS CANS,5 GALLON - -77 10 77 10 16135 5545_ FETRP 1PTERPRISES ENVELOPES0, W-D. 408.E1 - 40c 81 I 16136 5579 PEOPLE HELPERS,INC. REC.SVCS.7/16-7/31/86 2001 65-- 65 1C137 5581 PETTY CASH - PETTY CASH REIMB - -- 7.10 -- -2,901 - PETTY CASH REIMP 5 30 - PETTY CASH REIME. --- -- -- -- 46 70 -- - --- -- - -- -- - —_- — - -_ PETTY CASH REIMB 8 00 PETTY CASH REIMB. 32 37 PETTY CASH _ k E I N B . �— - - ----- -- - 2 0 .7 2-- PETTY CASH PEI"F 6 00 PFTTY CASE' PEIME 33 58 I P F T T Y CPSH kFIMFi 42 79 CITY OF GPAND TERPALE nlTf rI'/)7/Fh VOUCHFR/WAPRANT REGISTFR L_ Y9Lfl fill VFNEO.R VFNrnR — TTEm_— —_ WARRANT NUMBER NUMBER NAME DESCRIPTION t '--_161,33 - -- . 5.5 81---REI LIL-LAS H__RF_l MA. - PETTY CASH REIMP. PETTY CASH REIMB DCTTV r.cu orTMo c 16138 6458 SAN BERNARDIN09COUNTY OF PAPER FOR COPIER 16139 65Cl2 SAN REPNARDINOeCOUNTY OF - BATTERIES/BARRICADE LIGHTS-� _1�140 t555-,-5-1.1±-BERNAkrINO.CONY-C11=_---I1.U11F-CHARG_E_b/17-Z115J_fl6-- DUMP CHARGE 6/17-7/15/86 7H0MA3SC WA_B _—LAEHR-RE.L_PIEELSCHWAB _- SCJPIA MEET SCHWAB BOND COUN MEET SCHWAB 1 n r A l MTI C A r C _ c r u 1.. A Q 16142 16143 16144 16145 16146 PAGE 3 --- ----- IT EM-- - ---- -- - - WARRAAI- - AMOUNT AMOUNT 5 0--- - --- - - - -- - - 16 00 18.61 232.60 --- i— 67 00 -- -- ----- 7-7 .-0 0-- — - -- 11 25 — 26.00 — . 55 91 26 75 is �. 6683 " 50FTWARE,W'IZARD, MAINT.ON PHILIPS FS 11575.00 I H 6765 SQUIRES LUMBER COMPANY COIL/PADLOCK9PARK -- — 6820 STULTS ELECTRIC CO REPAIR SWITCHBOARD C/C 6847 ,fI - 6871 SUN BADGE COMPANY o o' SUVERKRUP LUMBER CO. CODE ENFORCE BADGE PANIC DEVICE KEYS -28.62 PADLOCKS/SPRINKLER 28 62 1,575 00 36.37 _175.0 36.04 31 80 26.53 --2 5 5 2 4 -- 232.60 ----67.00 -- - 88 25 - --- —-12-4-.1.1- 1,575 00 --- -- 36 37 — -- -1-7_50 0 - ---- 36.04 58.33 16147 7037 TRAUMATIC PRODUCTS MEDICAL GASES/ECC 587.94 567.94 7309 < UNION OI L_CO�IlE-G 9LlF QBtILA__ _ �AS�CLTY_Z�U�K _ _ _ _ 42, 30- -- -_ -- --- ---_ MAINT/CITY TRUCK 51 31 93.61 1614Q 7553 FRAN VAN GELDER VAN GELDER9 0/4/86 16150 - 7884 LAVON WIEGENSTEIN LOCAL MILEAGEiLAVON W. 4.88 --- — ------ — — -- -- ___.1D C AL -M I LE9 GLE 91AY.0.N �-- _-_-- _ — _ 13. 53--- _ _- _ _ __ 18 ._41_ i - - -- - --- --- --- --- -- _11-0lAL-C HE KS_- -- ---- ---- ---- - - - - - --- - 3 03 2-7 4 7 .7_8 -- - —_ I_CERTIFY THAT, TO T8F j3E$ZQEIJY-KNONUDGE,_- HE-AFORELISTED_CHECKS_FOR_ PAYMENT -OE -CITY -LIABILITIES -- HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY f j THOMAS SCHWAB -- — -- — __---------- -- -- ----- --- --- ----- -- - - - - - --- -- - - -- - - - FINANCE DIRECTOR AUG 8 ?986 G CITY OF GRAND TERRACE COUNCIL MINUTES CIOUr01-1 �cE:NiUa t T EM REGULAR MEETING - JULY 31, 1986 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on July 31, 1986, at 5 32 p.m PRESENT Hugh J. Grant, Mayor Byron Matteson, Mayor Pro Tempore Tony Petta, Councilman Barbara Pfennighausen, Councilwoman Dennis L. Evans, Councilman Thomas J Schwab, Acting City Manager Ivan Hopkins, City Attorney Joe Kic ak, City Engineer Ilene Dughman, City Clerk ABSENT Seth Armstead, City Manager The meeting was opened with invocation by Pastor Salim Elias, Azure Hills Seventh Day Adventist Church, followed by the Pledge of Allegiance, led by Councilman Petta ITEMS DELETED FROM AGENDA - 5F(1) - City Entrance Signs. SPECIAL PRESENTATIONS iritual Assembly of the Baha'is of Grand Terrace Kevin Dunbar, Chairman, Local Spiritual Assembly of the Baha'is of Grand Terrace, 22941 DeBerry, Apt. 0-187, introduced Mrs. Patty Wyborny, fellow member of the Assembly, and encouraged Council to read their perspective, "The Promise of World Peace," and booklet (copies provided to members) Requested support of "World Peace Day," September 21, 1986, possibly by proclamation, related they are sponsoring "Cycle for Peace" event to be held in conjunction, with proceeds going to the Committee for Special Olympics. Bicycle ride will be routed through Grand Terrace and certificates substantiating liability coverage will be furnished to the City. CC-86-202 Motion by Councilman Petta, Second by Mayor Grant, ALL AYES, that a Proclamation be prepared declaring September 21, 1986 as "Grand Terrace Peace Day " CONSENT CALENDAR The following Consent Calendar item was removed for discussion 3A - Approval of Check Register No. 073186 Council Minutes - 7/31/86 Page 2 - CC-86-203 Motion by Councilman Petta, Second by Councilwoman Pfennighausen, ALL AYES, to approve the following Consent Calendar items B Ratify 7/31/86 CRA Action, C Waive Full Reading of Ordinances on Agenda, D. Approve 6/26/86 and *7/10/86 Minutes, E Authorize City Clerk to Issue Soliciting License to Julie Halstead (L-86-03), F Accept and Authorize City Clerk to Record Grant Deed from Bill and Bonnie Darwin - Dedication of Right -of -Way, Barton Road Frontage *Regarding above Consent Calendar Item D, 7/10/86 Minutes, Councilman Petta requested Motion No CC-86-197, Page 6, be changed to read " ...that he meet with staff to review the Report, etc. .. Council concurred APPROVAL OF CHECK REGISTER 073186 Responding to Mayor Pro Tem Matteson relative to Warrant #16034, Bonadiman-McCain, City Engineer Kicak anticipated completion of Vivienda Bridge Project within approximately 30 days. CC-86-204 Motion by Mayor Pro Tem Matteson, Second by Mayor Grant, ALL AYES, to approve Check Register 073186, as submitted PUBLIC PARTICIPATION Earl Woodring, 11805 Arl iss Lane, voiced objection to excessive fees imposed to construct a 384 square foot hobby shop on his property and the fact he was not advised of requirements and fees for Environmental Assessment and Site and Architectural Review prior to submittal of his plans. Questioned necessity of those reviews for this type of structure - if required, felt fees should be scaled by square footage, requested Council review and waive portion, if not all, of those fees Planning Director Kicak, noting he is not in disagreement, advised those requirements are laws established by the State and the City Council, and he is required to comply. Based upon Councilwoman Pfennighausen indicating support for waiving the fees, City Attorney Hopkins, not speaking for nor against, advised Council that such action would be an "over -kill" and could imply the City is overcharging, the Environmental Review is a State requirement under its Environmental Quality Act and the Site and Architectural Review is a requirement adopted by Council Waiving those fees would be a disservice to the community since the cost would have to be taken from the City's General Fund Based upon feeling the fees unreasonable, Motion by Councilwoman Pfennighausen, Second by Mayor Grant, to waive the fees for the Environmental and the Site and Architectural Reviews Council Minutes - 7/31/86 Page 3 - Councilman Petta advised he is not opposed to waiving fees, however, if those fees are unfair for Mr Woodring, they could also be unfair for others, felt the problem is within the Fee Ordinance and recommended it be reviewed and restructured to more equitably assess fees In view of the time involved to accomplish this, questioned and Mr. Woodring advised a 30-60 day delay is no problem CC-86-205 Concurring with Councilman Petta and City Attorney Hopkins, Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to amend the Motion to refer the Fee Ordinance back to Staff for review. Councilman Evans questioned Mr Woodring relative to services he received from Kicak & Associates, he then questioned Mr. Kicak why Mr. Woodring was not initially advised of additional requirements and costs, requested, in conjunction with review of ordinances, any other projects where ridiculous demands are imposed Mr Kicak noted there was considerable conversation prior to knowing exactly what Mr Woodring's structure entailed, however, accepts the blame for his not being advised of all requirements sooner Stated there are many stituations where he would rather not impose certain requirements, however, he would be criticized if problems resulted. Mr Hopkins, relative to Councilman Evans' request, noted, and it was clarified, the Motion only addresses review of the Fee Ordinance. Noted certain areas of the Site and Architectural Review Ordinance were initially opposed by Staff, however, Council adopted it to protect the community from undesirable structures, noted Mr Woodring's proposed structure is similar to a garage Councilman Petta felt Staff should not be criticized for doing what Council has directed, if there is a problem, it is Council's duty to resolve Councilwoman Pfennighausen, based upon possibly resolving the situation by restructuring the Fee Ordinance, withdrew her original Motion, with Mayor Grant in concurrence. Motion No. CC-86-205 carried, ALL AYES The Motion was initially an amending Motion, however, due to withdrawal of Councilwoman Pfennighausen's Motion which it amended, Motion No. CC-86-205 directs Staff to review the Fee Ordinance, Ordinance No 101, for possible restructuring of Planning Fees (This is based upon City Attorney Hopkins' opinion, reouested by Mayor Grant ) Mr Woodring requested he be notified of the outcome Dick Rollins, 22700 DeBerry, requested a new traffic survey due to increasing traffic and speed on DeBerry to east City limits, noting speeds of 40-45 miles an hour, felt street should be better posted and speed limit signs painted City Engineer Kicak noted a recent traffic study conducted by San Bernardino County, and speed limits for DeBerry are lower than the study recommends due to local conditions of school crosswalks and intersections Council Minutes - 7/31/86 Page 4 - Ed O' Neal , 22608 Mi nona Drive, relative to Item 7(A) - Fee Waiver of 88-Unit Senior Citizen Complex, noted the increasing number of single women with chit dren 1 ooki ng for secure homes, fel t it woul d not be difficult to change complex to facilitate this type of group Mary Robinson, 22621 Minona Drive, questioned status of water increase. It was advised a report on this matter would be given at the August 14th meeting Recessed at 6 50 p.m., reconvened at 7 07 p m., with all members present. APPEAL OF PLANNING COMMISSION DECISION - VARIANCE TO PERMIT R-2 USAGE IN K-1 LUNE, PKUPEKIY LUGAIEU Al Mb4 DeBEKRY(Lee ra e Planning Director Kicak related denial of Grabl e Companies' request for an R-2 use (zone change from R-1 to R-2), in an area surrounded by R-1 properties, was based upon the City Attorney's opinion that such "Variance" and/or Zone Change would be in violation of the State law Mayor Grant opened Public Hearing Lee Grable, 22154 DeBerry, requested a variance permitting R-2 usage, which has been the use for the past 30 years, in an R-1 zone. Noted usage will not cause a detriment to neighborhood or hardship on the neighbors as supported by petition submitted and signed by residents of the area voicing no objection to use Rel ated his mother 1 iv es in the house, located behind his residence, and will continue to do so. Advised the purpose of the variance request is to enable refinancing of current mortgage at a lower interest rate. Mayor Grant closed Public Hearing. City Attorney Hopkins noted since the past and current use of the property falls under R-2 zoning, it may continue to be used as such as long as usage or structure does not change. However, advised the property in question fails in all four categories representing State legal requirements for the granting of a variance. CC-86-206 Motion by Councilman Evans, Second by Councilman Petta, to grant Mr. Lee Grable's variance request, carried, 4-1, with Mayor Pro Tem Matteson voting NOE. PUBLIC PARTICIPATION (CONTINUED) Lucille Hays, 22124 DeBerry Street, voiced opposition to the proposed $10 million flour mill (Cargill Corporation) to be located in Colton, referencing Sun Telegram's article of July 25, 1986 (copies provided to Council) , disapproved of building height, potential mill noises, earthquake hazards, increased rail/truck traffic attributed to mill activities, periodic fumigation, flour dust pollution, and storage/use of chlorine for flour bleaching process Requested Council go on record in opposition of proposed project Council Minutes - 7/31/86 Page 5 - Mayor Pro Tem Matteson noted investigation of project revealed no significant effect on environment, therefore, could not support unless additional facts are provided to prove a detriment to community Staff was directed to monitor, obtain Colton Staff Report on the issue, along with Mayor Pro Tem Matteson's investigation, and provide report to Council SCHOOL IMPACTION FEE WAIVER - 88-UNIT SENIOR CITIZEN COMPLEX HOTEL Finance Director Schwab noted item had been deferred to acquire sufficient information regarding potential school impaction Related correspondence from the Colton Joint Unified School District, dated July 25, 1986, which confirmed the School Board's denial of the waiver request due to potential future problems with precedent setting (copy on file with City Clerk), noted the following Motion, deferred from June 12, 1986 meeting, still pending vote "Based upon City's Ordinance which allows for waiver of school impaction fees, Motion by Councilwoman Pfennighuasen, Second by Mayor Grant, that the application for waiver of school impaction fees on this devl eopment be approved." (Reference Ed O'Neal's statement on Page 4) Mayor Pro Tem Matteson opposed Motion, felt decision should be that of the School Board, since fees go directly to the School District. Believed it everyone's responsibility to subsidize school costs. _ Councilwoman Pfennighausen felt, if fees must be imposed, it unfair and unreasonable to charge the same fee for all living units Not impressed with the School Board's decision, believing its interest lies elsewhere Questioned alternative of possibly effecting a scale of reduction. City Attorney Hopkins felt fees could be reduced if determined there is no connection between proposed property use and the school impaction fee, in event decision is made to apply a fee, it should be applied simply due to the facility representing a generation of living units within the community, even though 1 i kl i hood of housing children is remote Councilman Petta, while not addressing the fairness of issue, felt imposition of school impaction fees appeared the only way to insure adequate provision of student classrooms. Noted fee structure was developed based on all residential units, therefore, whether or not children would be generated therefrom, all would share in payment of fees Although conversion of this particular facility is remote, noted the potential still exists and, in the future, it could be utilized to house single parents Therefore, felt a special category and fee schedule should be designed for this particular type of facility and recommended staff confer with the School District for the purpose of establishing a fair, equitable fee Councilwoman Pfennighausen withdrew pending Motion, with Second (Mayor Grant) not in concurrence, therefore, Motion stood Council Minutes - 7/31/86 Page 6 - The pending Motion failed, 2-3, with Mayor Pro Tem Matteson, Councilman Petta and Councilwoman Pfennighausen voting NOE Based upon recalling potential graduated fee scale being discussed during sessions dealing with the School Impaction Fee Ordinance, Motion by Councilwoman Pfennighausen, Second by Mayor Pro Tem Matteson, that a fee of $422.00 per living unit for this type of development be imposed and the funds therefor collected would go to alleviate school impaction Councilman Petta voiced opposition to an arbitrary figure without adequate staffing, suggested staff consult with the School Board for development of a special category and equitable fee for this type of facility Mayor Grant felt original Motion appropriate, does not feel it appropriate to assess any type of fee for this kind of structure Councilman Evans fel t, if everyone is expected to share in fees to alleviate school impaction, commercial development shoul d be explored. The Motion failed, 2-3, with Mayor Grant, Councilman Petta, and Councilwoman Pfennighausen voting NOE. CC-86-207 Motion by Councilwoman Pfennighausen, Second by Mayor Grant, to waive the school impaction fees on this development (88-Unit Senior Citizen Complex), carried, 3-2, with Mayor Pro Tem Matteson and Councilman Petta voting NOE. Charles Tsang, Developer, thanked Council, noted he had never been assessed this type of fee in any other City. PLANNING COMMISSION REPORT - The next meeting will be held Monday, August 4, 1986 Planning Commission Appointments - Mayor Grant noted four existing vacancies on the Planning Commission, related Council met in Public Session on 7/30/86 at which time ten highly -qualified applicants were interviewed CC-86-208A Based on a point system, Motion by Mayor Pro Tem Matteson, Second by Councilman Evans, that the following top four applicants be appointed to the Planning Commission Daniel McHugh, Stanley Hargrave, Fran Van Gelder, and Gerald Cole. CC-86-208B Motion by Councilman Evans, Second by Councilwoman Pfennighausen, to amend Motion No CC-86-208A, that Gerald Cole fill the unexpired term to expire in 1988, with the other appointees' terms to expire in 1990 Councilman Petta felt, due to Gerald Cole's desire for reappointment, his term should run four years to expire in 1990. Mayor Pro Tem Matteson, with Mayor Grant concurring, felt that, considering Gerald Cole rated fourth in the interview process, he should fill the unexpired to expire in 1988, does not consider Mr. Cole's appointment as a reappointment of his own seat since all applicants were interviewed for the purpose of filling existing vacancies `Council Minutes - 7/31/86 - Page 7 - Motion No. CC-86-208B carried, 4-1, with Councilman Petta voting NOE Motion No CC-86-208A, as amended by Motion No. CC-86-208B, carried, ALL AYES Mayor Grant suggested, in the event an incumbent vacates the Planning Commission, the next person in line, according to the point system, be selected to fill the vacancy Mayor Pro Tem Matteson felt appl scants for the Commission could also be utilized in filling other existing Committee vacancies Mayor Pro Tem Matteson requested letters of gratitude be sent to all Planning Commission applicants and notification to new Commissioners of their appointments. Title 18 Ad Hoc Committee Meeting/Appointments Councilman Evans requested advertising three vacancies on the Title 18 Ad Hoc Committee (due to the passing away of Gene Tidwell and appointments of Daniel McHugh and Gerald Cole to the Planning Commission) as well as contacting previous Title 18 and Planning Commission applicants CC-86-209 Motion by Councilwoman Pfennighausen, Second by Councilman Evans, ALL AYES, to continue Title 18 Ad Hoc Committee item until the August 14th Council meeting. The next Title 18 Ad Hoc Committee meeting will be held August 21st and the City Clerk was instructed to advertise for three vacancies PARKS AND RECREATION COMMITTEE REPORT - Minutes of May 5, 1986 meeting were provided Dick Rollins, former Chairman, thanked Council for continuing his membership, announced Louis Galvez is new Chairman. HISTORICAL AND CULTURAL ACTIVITIES COMMITTEE REPORT- Minutes of the July meeting were provided Regarding last paragraph concerning Chamber Newsletter article, Mayor Grant felt it an oversight and not intended derogatorily, noted, other than serious feelings regarding political activities, City may not tell the Chamber what to state in their Newsletter, however, suggested Chamber review all information sources prior to printing an article. EMERGENCY OPERATIONS COMMITTEE REPORT - Minutes of June 26, 1986 meeting were provided. POLICE CHIEF REPORT - Detective Floyd Gilbreth was introduced and welcomed as the new Detective assigned to the City by the San Bernardino County Sheriff's Department. FIRE CHIEF REPORT - Dick Rollins congratulated the Fire Department on curtailing and controlling the July 4th fireworks within the City CITY MANAGER REPORT - Acting City Manager Schwab reported the following 1 Attendance, on behalf of Councilman Petta, at the Annual Southern California Joint Powers Insurance Authority meeting, noted Grand Terrace's receipt of the Presidents Award for the "Most Distinguished Liability Record" for FY 1985-86, (2) Related City 'Council Minutes - 7/31/86 Page 8 - "Manager Armstead's recent heart attack and subsequent release on July 29th from the hospital - advised direction from his Doctor, for which he is anxiously waiting, will be given shortly relative to date of return to work COUNCIL REPORTS Councilman Petta, himself an immigrant from Italy, related the special importance and signifigance this year's "Statue of Liberty" - 4th of July celebration had for him. Mayor Grant reported the following (1) Regarding City Manager Seth Armstea s recent heart attack, noted prayers are with him for a speedy recovery and that everyone is looking forward to his return, (2) Related the recent passing of Gene Tidwell, Title 18 Ad Hoc Committee Member, (3) Discussed attendance of the Mayor/Council, Executive Forum (July 23-25) and, although noting overall benefit gained by City members in attendance, wished a greater choice had been given relative to Agenda items. PLANNING SERVICES Councilman Evans reauested item be continued until next meeting (August 14), with Council concurrence. Adjourned at 8 52 p.m. The next regular meeting will be held Thursday, August 14, 1986, at 5 30 p m. Respectfully submitted, City Cler_ APPROVED ayo r DATE August 6, 1986 TA 12 376 T E R IPu C R A ITEM ( ) COUNCIL ITEM ( �x MEETING DATE AUGUST 14, 1986 AGENDA ITEM NO. GL SUBJECT GRANT DEED DEDICATION - BARTON ROAD WIDENING FUNDING REQUIRED NO FUNDING REQUIRED xx Attached is a Grant Deed for Barton Road dedication for the following Donna Sue Haskell Assessor's Parcel Number 277-121-20 La Verna E Fortney Assessor's Parcel Number 275-242-04 Eugene T. & Rosemary Anderegg Assessor's Parcel Number 277-121-33 The City should accept and authorize recordation of the Deeds immediately STAFF RECOMMENDS THAT THE CITY COUNCIL ACCEPT THE DEDICATIONS AND AUTHORIZE THE CITY CLERK TO RECORD JK/lh Attachments I ciowNo I. o-in No A P N 277-121-20 WHEN RECORDED MAIL TO city of Grand Terrace 22795 Barton Road Grand Terrace, (A 92324 SPACE ABOVE THIS LINE FOR RECORDERS USE MAIL TAX STATEMENTS TO DOCUMENTARY TRANSFER TAX $ Computed on the consideration or value of property conveyed OR Computed on the consideration or value less liens or encumbrances remaining at time of sale Signature of Declarant or Agent determining tax - Firm Name GRANT DEED FOR A VALUABLE CONSIDERATION receipt of which is hereby acknowledged Donna Sue Haskell hereby GRANT(S) to the (ity of Grand Terrace the real property in the City of Grand Terrace County of San Bernardino State of California described as A strip of land lying Northerly of a line that is parallel with and distant 17 00 feet Southerly of, measured at right angles to the Northerly line of the land described as follows The West 120 feet of the East 360 feet of Lot 3, Section 5, Township 2 South, Range 4 West, SAN BERNARDINO MERIDIAN, according to the Map of East Riverside Land (ompany as per plat recorded in Book 6 of Maps, page 44, Oid�i f�l�, ( i tow No Loan No A P N 275-242-04 WHEN RECORDED MAIL TO City of Grand Terrace 22795 Barton Road Grand Terrace, (A 92324 SPACE ABOVE THIS LINE FOR RECORDERS USE MAIL TAX STATEMENTS TO DOCUMENTARY TRANSFER TAX $ Computed on the consideration or value of property conveyed OR Computed on the consideration or valueless liens or encumbrances remaining at time of sale signature of Declarant or Agent determining tax — Flrm Name GRANT DEED FOR A VALUABLE CONSIDERATION receipt of which is hereby acknowledged La Verna E Fortney hereby GRANT(S) to the city of Grand Terrace the real property In the City of Grand Terrace County of State of California described as San Bernardino That portion of Lot 11, G M. Curtis Tract, Tract No 2966, as per map recorded in Book 40 of Maps, page 46 records of said County lying Southerly of a line that is parallel with and distant 17 00 feet Northerly of, measured at right angles to the Southerly line of said Lot 11 Contains 0 038 Acres, more or less (1671 ] Sq Ft ) 0 1 )III( i NJ() f i iow No lolnNo A P N 277-121-33 WHEN RECORDED MAIL TO (ity of Grand Terrace 22795 Barton Road Grand Terrace, (A 92324 SPACE ABOVE THIS LINE FOR RECORDERS USE MAIL TAX STATEMENTS TO DOCUMENTARY TRANSFER TAX $ Computed on the consideration or value of property conveyed OR Computed on the consideration or value less liens or encumbrances remaining at time of sale Signature of Declarant or Agent deteninining tax - Flrm Name GRAFT DEED FOR A VALUABLE CONSIDERATION receipt of which is hereby acknowledged F'ugene T Anderegg and Rosemary Anderegg, husband and wife as joint tenants hereby GRANT(S) to The ( ity of Grand Terrace the real property in the City of Grand Terrace County of San Bernardino , State of California described as A strip of land lying Northerly of a line that is parallel with and distant 17 00 feet Southerly of, measured at right angles to the Northerly line of the land described as follows The West 70 feet of Lot 3, Section 5, township 5, Township 2 South, Range 4 West, San Bernardino Base and Meridian, as pei map of Fast Riverside Land Company, recorded in Book 6 of Maps, page 44, records of said county. C R A ITEM ( ) AGENDA ITEM NO SUBJECT „TA DATE T Aug 7, i9dc COUNCIL ITEM ( X) MEETING DATE- Aug 14, 1986 RESOLUTION AMENDING IDENTIFICATION OF THE TRANSFEREE IN RESOLUTION 86-13 FUNDING REQUIRED NO FUNDING REQUIRED XX At the City Council meeting of March 13„ 1986 the Council adopted Resolution No 86-13, which authorized the transfer of the Cable franchise from Group W Cable, Inc. to a consortium of cable companies seeking to purchase Group W Cable's entire system Grand Terrace's portion of the system is now going to be wholly owned by Comcast Cablevision Corporation of California. The consortium was established to allow purchase of Group W's nationwide system and then to split it up by region for ownership. Comcast has acquired the Southern California portion of the system The Resolution transfers the existing franchise with no modifications in conditions to Comcast STAFF RECOMMENDS COUNCIL ADOPT THE ATTACHED RESOLUTION AUTHORIZING TRANSFER OF THE CABLE FRANCHISE TS bt Attachment (1) PLE; NtD.'NG CITY COUNCIL APPROVAL RESOLUTION NO. 86- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AMENDING THE IDENTIFI- CATION OF THE TRANSFEREE IN RESOLUTION NO. 86-13 CONSENTING TO THE SALE AND TRANSFER OF CONTROL OF GROUP W CABLE AND TO THE TRANSFER AND ASSIGNMENT IF ITS CABLE TELEVISION SYSTEM AND FRANCHISE. WHEREAS, Resolution No. 86-13 approved the transfer of control of GWC 78, Inc., a subsidiary of Group W Cable, Inc , which operates and maintains the cable television system within the City of Grand Terrace, to Comcast Cablevision of California, a partnership consisting of two wholly -owned subsidiaries of Comcast Corporation, and WHEREAS, Comcast Corporation now intends that ownership of GWC 78, Inc , be vested in a single, wholly -owned subsidiary, Comcast Cablevision Corporation of California, a California Corporation, NOW, THEREFORE, the City Council of the City of Grand Terrace hereby amends Resolution No. 86-13 to provide that Comcast Cablevision Corporation of California be designated as the Transferee. ADOPTED this day of ATTEST City Clerk of the City of Gran Terrace and of the City Council thereof. , 198. Mayor of the City of GrandTerrace and of the City Council thereof. I, ILENE DUGHMAN, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the day of , 1986, by the following vote AYES NOES ABSENT ABSTAIN City Cler Approved as to form City Attorney PC BOX 2445 4090 NCRTN C ST SAN BERNARDINO CA 92405 (714) 38125,1 July 18, 1986 Mr. Seth krmstead City Manager City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92324 Dear Mr. Armstead U GROUP ►NiFC:ph,`A FU�?iliSi-,z;� - r GABLE GrouD rV Cave nn On March 13, 1986, the City Council of Grand Terrace adopted Resolution No. 86-13 approving the transfer of control of GWC 78, Inc., a subsidiary of Group W Cable, Inc. and the corporation which operates and maintains the cable television system in Grand Terrace, to Comcast Cablevision of California, a partnership consisting of two wholly -owned subsidiaries of Comcast Corporation. Comcast Corporation now intends that ownership of GWC 78, Inc. be vested in a single, wholly -owned subsidiary, Comcast Cablevision Corporation of California, a California Corporation. The enclosed draft Resolution corrects the designation of the Transferee to insure that the record with regard to this transfer of control is accurate. After the formal transfer of control of the Franchise to Comcast is accomplished, Comcast will promptly execute and deliver to the City its accept- ance of and its agreement to perform all of the duties under the Franchise. If you have any questions regarding this Resolution, please contact me. Sincerely, Michael E. Kemph General Manager cc Jim Bequette, Vice President, Comcast Western Region Maureen Whalen, Esquire, Comcast Regional Counsel Barbara Lukens, Comcast V.P - Public Affairs RECEIVED CI / OF GRAND IEPCE DATE August 1, 198 r� J _ ETA ,ev T C R A ITEM ( ) COUNCIL ITEM (X) MEETING DATE AUGUST 14, 1986 AGENDA ITEM NO SUBJECT INSTALLATION OF ILLUMINATED STREET NAME SIGNS MT.VERNON & BARTON RD FUNDING REQUIRED X NO FUNDING REQUIRED During the Fiscal Year 86/87 budget sessions, Council approved an expenditure of $2,000 for line item #18-911-707, Installation of illuminated street name signs Mt. Vernon Avenue. At this time, staff would like to request that this line item be amended to include Barton Road. If approved, this would then allow the City to have illuminated street name signs at the intersection of Barton Road and Mt Vernon Avenue, on each signal mast. The additional cost to include Barton Road would be $1,200.00. STAFF RECOMMENDS THAT THE CITY COUNCIL APPROVE AN ADDITIONAL APPROPRIATIONd OF $1,200.00 TO ALLOW FOR THE INSTALLATION OF ILLUMINATED STREET NAME SIGNS FOR BARTON ROAD, SAID APPROPRIATION TO COME FROM THE FUND BALANCE IN TDA FUND 18, LEAVING AN UNAPPROPRIATED FEND BALANCE OF $132,283,00, RLA r oTAr ri I C R A I—EM ( ) COUNCIL ITEM (X} MEETING DATE a AUGUST 14,.8 1-- AGENDA ITEM NO �-)/ SUBJECT Temporary Street Closure for Block Party FUNDING REQUIRED NO FUNDING REQUIRED - XX P. The residents on Ladera Street are requestinq approval to block off Ladera Street, blocking the west end of Darwin to Browning Street on Saturday, August 23, 1986, from 2 00 p.m. to 10 00 p m to allow them to hold a Block Party. STAFF RECOMMENDS THAT COUNCIL AUTHORIZE CLOSURE OF LADERA STREET TO THE WEST END OF DARWIN TO BROWNING STREET ON 8/23/86 FROM 2 00 P.M. TO 10 00 P.M. FOR A BLOCK PARTY. J"X, August 4, 1986 To whom It May Concern - we the Block Party Committee of Ladera Street would like permission to have our 4th Annual Block Party. Our block party date would be Saturday, August 23, 1986, to begin at 2:00 p.m. till 10.00 P.M. We would also like approval to close Ladera Street to througn traffic blocking the west end of Darwin to Browing Street. we would also need to obtain city barricades as we have in the past. Awaiting your response. .-----S i ear/e l S42 . Nikki Castell 42 Ladera Street Grand Terrace, Ca. 92324 +n06 t,i � ,d � +a1�` +i� � �i�iZti�✓� DATE August 6, 1986 r - T 12-8 5031 ETA IPU C R A ITEM ( ) COUNCIL ITEM (x MEETING DATE- AUGUST 14, 1986 AGENDA ITEM NO SUBJECT TIME EXTENSION REQUEST FOR MT VERNON VILLAS PHASE I FUNDING REQUIRED NO FUNDING REQUIRED xx At their regular meeting of August 4, 1986, the Planning Commission considered a request, copy of letter attached from Forest City Development, for the Time Extension for Mt Vernon Villas Phase I The Planning Commission considered the matter and is recommending to the City Council that the extension be granted STAFF RECOMMENDS THAT THE CITY COUNCIL. APPROVE A ONE (1) YEAR TIME EXTENSION FOR MT. VERNON VILLAS PHASE I. Attachments cc STAFF REPORT PLANNING COMMISSION PLANNING COMMISSION MEETING DATE: AUGUST 4, 1986 FROM: PLANNING DEPARTMENT AGENDA ITEM NUMBER: III - A SUBJECT: TIME EXTENSION FOR MT. VERNON VILLAS PHASE I SPECIFIC PLAN/ CONDITIONAL USE PERMIT #85-08. APPLICANT IS FOREST CITY DEVELOPMENT. Attached, you will find a letter dated July 16, 1986, requesting a time extension for Specific Plan/Conditional Use Permit 85-08 for Mt. Vernon Villas Phase I. The Applicant is Forest City Development. STAFF RECOMMENDS THAT THE PLANNING COMMISSION RECOMMEND TO THE CITY COUNCIL A TIME EXTENSION OF ONE YEAR. 4 RECINEO AT KICAK & ASSOCIATES July 16s, 1986 Ms. Irene Dugbman City Clerk City of Grand Terrace 22795 Barton Road Grand Terrace. CA 92324-5295 RE: Specific Plan & C.O.P. 85-8 Dear Ms. DugYman: Pursuant to the conditions of approval relating to the specific plan and conditional rise permit referenced abover we respect- fully request that an extension of one year from the date of expiration be given. Thank you for your consideration . Yours very truly. Carol Tanner Wag Forest City Dillon, Inc 11601 Wilshire Rlvd 4i irtp 1 CIM l cis Anaeler5. Cald q"S (2131 478-4081 t DATE rilcl, August 6, 1986 — T - ( � � (� 12-8 5034 (' T C R A ITEM ( ) COUNCIL ITEM (Xj MEETING DATE. AUGUST 14, 1986 AGENDA ITEM NO. :�2 j— SUBJECT TIME EXTENSION REQUEST FOR USA PROPERTIES FUND, INC FUNDING REQUIRED NO FUNDING REQUIRED XX At their regular meeting of August 4, 1986, the Planning commission considered a request, copy of letter from USA Properties Fund, Inc. attached, for the Time Extension for USA Condominium Specific Plan/Conditional Use Permit 85-11 The Planning Commission considered the matter and is recommending to the City Council that the extension be granted STAFF RECOMMENDS THAT THE CITY COUNCIL APPROVE A ONE ( 1 ) YEAR TIME EXTENSION FOR THE USA PROPERTIES SPECIFIC PLAN/CONDITIONAL USE PERMIT 85-11. JK/1h Attachment STAFF REPORT PLANNING COMMISSION PLANNING COMMISSION MEETING DATE- AUGUST 4, 1986 FROM: AGENDA ITEM NUMBER: SUBJECT: PLANNING DEPARTMENT III — B TIME EXTENSION FOR MT. VERNON CONDOMINIUMS SPECIFIC PLAN/CONDITIONAL USE PERMIT 85-11. THE APPLICANT IS USA PROPERTIES FUND, INC. Attached, you will find a letter dated July 25, 1986, requesting a time extension for Specific Plan/Conditional Use Permit 85-11 for Mt. Vernon Condominiums. The Applicant is USA Properties Fund, Inc. STAFF RECOMMENDS THAT THE PLANNING COMMISSION RECOMMEND TO THE CITY COUNCIL A TIME EXTENSION OF ONE YEAR. I u ff-_FAA USA Properties Fund, Inc RECEIVED AT iUL N � 1986 KICAK & AMIATES July 25, 1986 Mr. Joseph Kicak Planning Director City of Grand Terrace 22365 Barton Road, Suite 110 Grand Terrace, Ca. 92334 RE: Mt. Vernon Condominiums Conditional Use Permit/Specific Plan 85-11 Dear Mr. Kicak: USA Properties Fund, Inc. hereby requests a one (1) year extension of the above referenced project. The reason for our request is that the property has been in a sale escrow to Forest City Development for eight (8) months and we do not anticipate either a close of escrow or City approval of Forest City's proposed plan prior to our expiration date of August 22, 1986. Therefore, please place our request on the next agenda of the appropiate body. Thank you for your attention and cooperation in this matter. Very truly yours, USA PROPERTIES FUND, INC. 1�14z.� VV A 4 14- �f Richard B. Edwards Director of Land Acquisition RBE/j k Development Division 706 N Diamond Bar Blvd Diamond Bar California 91765 (714) 595-0889 Headquarters 1801 Wilshire Boulevard Suite A PO Box 2165 Santa Monica, California 90406 (213) 453-3311 CRIME PREVENTION MEETING Monday, July 22, 1986 AUG 1 1986 MINUTES CCL" C _- T�: Nt An interim meeting was held this day as only three members of this committee were present during the meeting of July 7, 1986 The purpose of this interim meeting was to elect officers Laurie Payce, Chairman Ron Wright, Vice Chairman Ralph Buchwalter, Treasurer Robert Baffles, Secretary Ed O'Neal has resigned from the committee leaving two vacancies Senior Deputy Floyd Gilbreath has been assigned to Grand Terrace as a full time investigator The next meeting is scheduled for Monday, August 4, 1986 t :WOTA i leo 'T ,..Out ff C R A ITEM ( ) COUNCIL ITEM (xx) P'EETING DATE: 8/14/86 AGENDA ITEM NO. 4``Z 0) SUBJECT: Voting Delegate & Voting Alternate - League of California Cities Annual Conference in Los Angeles, October 19-22, 1986 FUNDING IS REQUIRED NO FUNDING IS REQUIRED XX The League of California Cities requests the City Council designate a Voting Delegate and an Alternate for the subject Conference General Business Session, scheduled for Tuesday afternoon, October 21, 2 00 p.m., in the Los Angeles Convention Center. Staff Recommends Council DESIGNATE A VOTING DELEGATE AND A VOTING ALTERNATE AS CITY REPRESENTATIVES FOR THE LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE IN LOS ANGELES, OCTOBER 19-22, 1986 ID Enclosures OW WK M; League of California Cities Os 1400 K STREET • SACRAMENTO CA 95814 • ,9161 444-5790 �5 Sacramento, CA ye �z July 15, 1986 TO- THE HONORABLE MAYOR AND CITY COUNCIL RE DESIGNATION OF VOTING DELEGATE FOR LEAGUE ANNUAL CONFERENCE Dear City Official This year's League Annual Conference, scheduled for October 19-22 in Los Angeles, hcxs the very up -beat theme "Celebrating California Cities." The most important aspect of the Annual Conference is the General Business Session at which time the membership takes action on conference resolutions. It is important for California cities to take the initiative in developing positive programs for the future. Annual Conference resolutions will guide cities and the League in our efforts to improve the qualm:, responsiveness and vitality of local government within this state. All cities shol'a be representea at the Business Session or Tuesday afternoon, October 21, at 2-00 p in the Los Angeles Convention Center. To expedite the conduct of business at this important policy-maxing meeting, each Ci_,- Council shcull designate a voting representative and an alternate who will be presert at the Business Session. The League Constitution provides that each city is entitled to one vote in matters affecting municipal or League policy. A voting card will be given to the city official designated by the City Council on the enclosed "voting delegate form." If the Mayor or a member of the City Council is in attendance at the Conference, it is expected that one of these officials will be designated as the vote -,-- delegate. However, if the City Council will not have a registered delegate at the Conference but will be represented by other city officials, one of these officials should be designated the voting delegate or alternate. Please forward the enclosed "voting delegate form" to the Sacramento office of the League at the earliest possible time, so that the proper records may be established for the Conference. The voting delegate may pick up the city's voting card in the League Registration Area at the Los Angeles Convention Center. If neither the voting delegate nor alternate is able to attend the Business Session, the voting delegate or alternate may pass the voting card to another official from the same city by appearing in person before a representative of the Credentials Committee to make the exchange. As a result of questions raised at last year's Annual Conference, the Board of Directors has reviewed the voting procedures followed at the Annual Conference An outline of the procedures that will be followed at this conference is attached. It is suggested that the Mayor and all Council Members from a given city try to sit togetner at the Business Session so that, ii amendments are considered, there may be an exchang- of points of view and a consensus arrived at before the city's vote is cast. Zour cooperatior in returning the attached "voting delegate form" as soon as possible will be appreciated. Don Benninghoven Executive Director DISCDRET pol r League of Cal.fornia Cities Annual Conference Voting Procedures 1. Each member city with city officials registered at the Annual Conference has a right to cast one vote on matters pertaining to League policy. 2. To cast the city's vote a city official must have in his or her possession the city's voting card and oe registered with the Credentials Committee. 3. Prior to the Annual Conference, each city should designate a voting delegate and an alternate and return the Voting Delegate Form to the League for use by the Credentials Committee. 4. The toting delegate or alternate may pick up the city's voting card at the voting delegates' desk in the Conference registration area. 5. Free exchange of the voting card between the voting delegate and alternate is permitted. 6. If neither the voting delegate nor alternate is able to attend the Business Session, the voting delegate or alternate may pass the voting card to another official from the same city by appearing in person before a representative of the Credentials Committee to make the exchange. 7. Qualification of an initiative resolution is judged in part by the validity of signatures. Only the signatures of city officials who, according to the records of the Credentials Committee, are authorized to use the city's voting card and who have left a sample of their signatures on the Credentials Committee's register will be approved. 8. In case of dispute, the Credentials Committee will determine the right of a city official to vote at the Business Session. acvtproc.pol - 1 - r LEAGUE OF CALIFORNIA CITIES IMPORTANT DATES FOR ANNUAL CONFERENCE RESOLUTIONS July 15 - Oct. 3 September 5 Sept. 17, 18 or 19 Wed., Sept. 17 Thurs., Sept. 18 Fri., Sept. 19 ,ctober 1 Oct. 1-19 October 19-20 October 19 - Cities designate Voting Delegate and Alternate, return form to League - Deadline for submitting Resolutions to the League Office - Policy Committees meet to make preliminary recommendations on Resolutions (Oakland Airport Hyatt) Transportation and Public Works Administrative Services Employee Relations Environmental Qual-Lty Public Safety Community Services Housing, Community and Economic Development Revenue and Taxation - Annual Conference Resolutions distributed to all cities - City officials consider Resolutions and, where needed, city councils take action on Resolutions - Voting Delegates pick up vot.Lng card (Los Angeles Convention Center) - Policy Committees nold Hearings on Resolutions (1.00 p.m. - Los Angeles Convention Center) October 20 - General Resolutions Committee Hearing 1-00 p.m. - Los Angeles Convention Center) October 21 - General Assembly (2.00 p.m. - Los Angeles Convention Center, IMPTDATE.pol DATE r1�t v• _ ( I August 6, 1986 12-8 3164 C R A ITEM ( ) COUNCIL ITEM (x) MEETING DATE- AUGUST 14, 1986 AGENDA ITEM NO SUBJECT APPEAL OF PLANNING COMMISSION DENIAL OF A REQUEST FOR A VARIANCE FROM ORDINANCES 100 AND 104, FOR MT. VERNON VILLAS PHASE II. FUNDING REQUIRED NO FUNDING REQUIRED xx At their regular meeting of August 4, 1986, the Planning Commission considered a request from Forest City Development for the pro3ect known as Mt. Vernon Villas Phase II, to waive the requirements of Ordinances 100 and 104 The Planning Commission, after holding a public hearing and discussion, by a unanimous vote, denied the request of the applicant to waive the requirements pursuant to the provisions of Ordinance 100, Off -Street Parking, and Ordinance 104, Minimum Square Footage for unit size Attached, you will find a letter from the applicant, Forest City Development, requesting an appeal of the Planning Commission decision A Public Hearing has been properly advertised and the notices have been mailed to the appropriate property owners as required STAFF RECOMMENDS THAT THE CITY COUNCIL CONDUCT THE PUBLIC HEARING ON THIS APPEAL AND TAKE THE NECESSARY ACTION JK/lh Attachments ey� gob ax&-*O%-4 RECE,VED AT n 1966 ,\;CaK & ASSOCIATES 17 3 -3"b6-� STAFF REPORT PLANNING COMMISSION PLANNING COMMISSION MEETING DATE AUGUST 4, 1986 FROM: AGENDA ITEM NUMBER: SUBJECT PLANNING DEPARTMENT IV - A VARIANCE REQUEST FROM ORDINANCES 100 AND 104, FOR MT. VERNON VILLAS PHASE II. APPLICANT IS FOREST CITY DEVELOPMENT. At a previous Planning Commission Meeting, the Planning Commission considered the Specific Plan 86-1 and Conditional Use Permit 86-3, and held a public hearing on the proposed project. At which time, it was determined that the subject project, being Mt. 4ernon Villas Phase II, does not comply with the recently adopted Ordinances 100 & 104, with respect to Off -Street Parking and Minimum Square Footage of Residential units The Planning Commission continued this matter to allow the Applicant time to review the proposal. Subsequently, the Planning Department received a request for a variance from Ordinances 100 and 104. A Public Hearing has been advertised and all of the necessary notices have been mailed to adjoining property owners. STAFF RECO�94ENDS THAT AFTER CONDUCTING THE PUBLIC HEARING, THE PLANNING COMMISSION MAKE A DETERMINATION WITH RESPECT TO THIS VARIANCE REQUEST. JK/LH ORDINANCE VO . 100 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AMENDING, THE MUNICIPAL CODE OF THE CITY OF GRAND TERRACE, SECTIONS 18.06.040A, 18.60.040E AND 18.60.040C, PERTAINING TO OFF STREET PARKING NOW THEREFORE, the City Council of the City of Grand Terrace does nereby ordain as follows: Section 1. Section 18.60.040A is hereby amended to read as follows: "A. At least one parking space shall be a single car enclosed garage attached to the main building in which the residential unit is located." Section 2. Section 18.60.040B is hereby amended to read as follows: "B. Any parking space not enclosed shall be a minimum of nine (9) feet in width and nineteen (19) feet in length and shall be permanently maintained for the required parking." Section 3. Section 18.60.040C is hereby amended to read as follows: "C. Guest parking shall be required and shall be in addition to the two (2) parking spaces required per dwelling unit. It need not be enclosed and shall be identified as guest parking. The minimum number of guest parking spaces, within the project, either on a private street in the development or in common parking areas, shall be provided at a ratio of one (1) space per four (4) dwelling units." Section 4. Effective Date. This Ordinance shall be in full Force and eF ect at 12:01 a.m. on 31st day after its adoption. Section 5 Posting. The City Clerk shall cause this Ordinance to be posted in three (3) public places, designated for such public purpose by the City Council, within fifteen (15) days after its passage Section 6. First read at a regular meeting of the City Council of said City held on the 13th day of March , 1986, and finally adopted and ordered posted at a regular -meeting of said City Council on the 27th day of March , 1986. -1- ATTEST: City Clerk o the City of Grand Terrage and of the City Council thereof. Mayor e y Terrace n of the Council thereof. ty I, ILENE DUGHMAN, City Clerk of the City of Grand Terrace do hereby certify that the foregoing Ordinance was adopted at a regular meeting of the City Council of the City of Grand Terrace held of the 27th day of March AP 1986 by the following vote: AYES: Councilmembers Matteson, Petta; Mayor Grant NOES: Councilmembers Pfennighausen, Evans ABSENT: None ABSTAIN: None Approved as to form: City Attorney City Clerk -2- 1 ORDINANCE NO. 104 Kit „r 5, =iFC AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AMENDING, THE MUNICIPAL CODE OF THE CITY OF GRAND TERRACE, TITLE 18, PERTAINING TO MINIMUM SQUARE FOOTAGE FOR RESIDENTIAL DISTRICTS. NOW THEREFORE, the City Council of the City of Grand Terrace does hereby ORDAIN as follows: Section 1. That Section 18.57.120 is hereby amended to read as follows: "18.57.120 Minimum Square Footage for Residential Districts. The minimum square footage for rest entia dwellings within the City of Grand Terrace shall be as follows: A. The minimum square footage for residential dwellings in the R-1 District shall be 1,350 square feet. B. The minimum square footage for residential dwellings in the R-2 and R-3 shall be as follows: Number of Bedrooms Studio Apartment or Condominium 1 Bedroom Apartment or Condominium 2 Bedroom Apartment or Condominium 3 Bedroom Apartment or Condominium Minimum Square Foot Requirement 800 Square Feet 800 Square Feet 1,000 Square Feet 1,200 Square Feet The minimum square footage contained in A. and B. above shall include living area only and excludes porches, patios, carports, garages, storage areas, or other auxiliary rooms." Section 2. Effective Date. This Ordinance shall be in full force and effect at 12.01 a.m. on 31st day after its adoption. Section 3. Posting. The City Clerk shall cause this Ordinance to be posted in three (3) public places, designated for such public purpose by the City Council, within fifteen (15) days after its passage. -1- 1 Section 4. First read at a regular meeting of the City Council —of said City held on the 24th day of April , 1986, and finally adopted and ordered posted at a regular meeting of said City Council on the 8t day of May , 1986. ATTEST: Deputy City Clerk o the City of Ma r e Ci of Gr Grand Terrace and oft a Terrac an of the City City Council theredf,. Council thereof. I, ILENE DUGHMAN, City Clerk of the City of Grand Terrace do hereby certify that the foregoing Ordinance was adopted at a regular meeting of the City Council of the City of Grand Terrace held of the 8th day of Play 1986 by the following vote: AYES: Councllmembers Matteson, Petta; Mayor Grant NOES: Councilwoman Pfenni ghausen ABSENT: Councilman Evans ABSTAIN: None Approved as to form: Deputy City Clerk —2— { DATE r ( August 7, 1986 12-8.5052 TA ,� U C R A ITEM ( ) COUNCIL ITEM (4 MEETING DATE AUGUST 14, 1986 AGENDA ITEM NO SUBJECT APPEAL OF PLANNING COMMISSION DENIAL FOR MT VERNON VILLAS PHASE II, CONDITIONAL USE PERMIT 86-3 AND SITE & ARCHITECTURAL 86-6 FUNDING REQUIRED NO FUNDING REQUIRED xx The Planning Commission at their regular meeting of August 4, 1986, considered the Specific Plan 86-1, Conditional Use Permit 86-3 and Site & Architectural Review 86-6 for Mt Vernon Villas, Phase II The pro3ect is located generally northerly of Barton Road, westerly of Mt Vernon Avenue and easterly of Canal Street At their regular meeting of July 21, 1986, the Planning Commission added certain conditions of approval to the proposed pro]ect These conditions are as follows PC.M 86-60 Motion by Chairman Caouette and seconded by Vice -Chairman Hawkinson and passed by a 4-0 vote to revise Condition #10 of Conditional Use Permit 86-3, to read as follows That prior to the issuance of building permit, a detailed lighting, irrigation and landscaping plan conforming to Ordinance 57 shall be approved by the Planning Commission A PC.M 86-61 Motion by Vice -Chairman Hawkinson and seconded by Chairman Caouette and passed by a 4-0 vote, to add Condition #30, that indicates this pro3ect must comply with the'Ordinances 100 and 104, regarding Off -Street Parking and Minimum Square footage for unit size. PCM 86-62 Motion by Commissioner Munson and seconded by Commissioner role and passed by a 4-0 vote, to add Condition #31, that a meandering sidewalk be constructed along Mt Vernon Avenue At their regular meeting of August 4, 1986, the Planning Commission added a further motion to the pro3ect This is an excerpt from unapproved minutes PC.M 86- Motion by Commissioner Munson and seconded by Vice -Chairman Hawkinson and passed by a 7-0 vote that the developer pay their pro-rata share of costs for any traffic signals that become necessary on Mt Vernon Avenue and Canal Street. On August 4, 1986, after holding a public hearing and lengthly discussion, the Planning Commission denied the Specific Plan 86-1, Conditional Use Permit 86-3, and Site & Architectural Review 86-6 for Mt Vernon Villas Phase II STAFF REPORT CITY COUNCIL AUGUST 14, 1986 12-8 5052 PAGE 2 Attached, you will find a letter from the applicant, Forest City Development, appealing the decision of the Planning Commission A Public Hearing has been scheduled and the proper notices have been mailed to the appropriate property owners STAFF RECOMMENDS THAT THE CITY COUNCIL CONDUrT A PUBLIC HEARING ON THIS MATTER, CONSIDER THE ADDITIONAL CONDITIONS AS PROPOSED BY THE PLANNING COMMISSION, MAKE THE NECESSARY FINDINGS AND TAKE THE APPROPRIATE ACTION ON THIS PROJECT JK/lh Attachments RECEIVED AT 1986 ASSOCIATES 13 12 - 5052 STAFF REPORT PLANNING COMMISSION PLANNING COMMISSION MEETING DATE JULY 21, 1986 FROM PLANNING DEPARTMENT AGENDA ITEM NUMBER III A SUBJECT SPECIFIC PLAN 86-1/CONDITIONAL USE PERMIT 86-3/SITE & ARCHITECT'jP-Al REVIEW 86-6 FOR MT. VERNON VILLAS PHASE II, FOR CONSTRUCTION OF 308 APARTMENT UNITS OWNER/APPLICANT Forest City Development 11601 Wilshire Blvd , Suite 1900 Los Angeles, (_A 90025 LOCATION The pro3ect is located north of Barton Road between Mt. Vernon and the Gage Canal (Vicinity Map attached). ASSESSOR'S PARCEL NO 275-251-09 275-251-10 AREA _ 19 46 Acres GENERAL PLAN LAND USE DESIGNATION Medium Density Residential ZONING R-3 SURROUNDING GENERAL PLAN LAND USE DESIGNATION North = Medium Density Residential South = Medium Density Residential East = Low Density Residential West = Low Density Residential SURROUNDING ZONING North = R-3 South = R-3 East = R-1 West = R-1 SUBJECT SITE The sub3ect site consists of 2 assessor's parcels, North of Barton Road, West of Mt Vernon and East of Gage Canal The Site is occupied by one house and garage at the southeast corner of the site along with a workshop and other accessory buildings Some cultivation exists with an irrigated tree farm 3ust south and nest of the house The remainder of the site is vacant. REQUEST PROPOSED DENSITY: ENVIRONMENTAL ANALYSIS: STAFF ANALYSIS Forest City Development is requesting the Planning Commission recommend to the City council approval of Specific Plan 86-1/ Conditional Use Permit 86-3 and Site & Architectural Review 86-6, for construction of 308 apartment units on approximately 19 46 acres The applicant proposes to construct 24 two story buildings. 15 75 Units per acre. A Negative Environmental Declaration has peen prepared in accordance with the California Environmental Quality Act. The Community Development element of the City's General Plan states the following "Specific Plans shall be required for all multi -family projects of 16 or more units and shall also be applied to low density projects. All commercial and industrial projects of 10 or more acres shall be subject to the Specific Plan provisions." The Specific Plan is authorized by California Government Code 65451 and must contain measures to implement the policies required in the Community's General Plan that pertain to the area. The Specific Plan must be consistent with the General Plan, in order for it to be adopted, the Community must have a completed General Plan. The submitted Specific Plan addresses the six elements of the General Plan listed below (based on new General Plan Guidelines) A) Hazards B) Natural Resources (1) Aesthetic, Cultural and Recreational Resources. D) Community Development E) Infrastructure F) Housing The Specific Plan may be adopted by either Resolution or Ordinance following public hearing by the Planning Commission and the r_ity Council After adoption of a Specific Plan, no development, including Subdivision Maps, may be approved without conforming to the Specific Plan STAFF REPORT 12-8 5052 Page 2 STAFF ANALYSIS Continued The Pro3ect Site is zoned R-3 and is governed by the Ordinance 57, Section 7 030, Subsection F "Apartments more than nine (9) units per acre " The Planning Commission may approve the Conditional Use Permit by minute action, while the Specific Plan needs to be approved by Resolution The Staff has reviewed the pro3ect for conformance with the minimum development standards of the City of Grand Terrace The ma3or areas of concern involve the off- street parking requirements pursuant to Ordinance No 100 and the minimum square footage of the units for R-3 development pursuant to Ordinance No. 104. Phase II does not meet the minimum development standards. The applicant does not indicate the type of perimeter fencing that would be installed along the southerly perimeter of the sub3ect parcel. Based on the plans submitted, the frontyard setbacks are measured from the interior streets, which are private. If, in fact, these are considered the streets from which the setbacks are measured, there are certain areas where the setback requirements are not being met Section 18.21 070 requires that a setback of 25' be maintained, except in ma3or, primary or secondary streets, pursuant to Chapter 18 57. That Chapter likewise requires a minimum of 25' setbacks. RECOMMENDED ACTION Staff recommends that the Planning Commission make the following findings and take the following action FINDINGS 1 ) Specific Plan 86-1 will not be detrimental a ) to the general health, safety, morals, comfort, or general welfare of the persons residing or working within the neighborhood of the proposed use or within the City, or b.) in]urious to property or improvements in the neighborhood or within the City, and, 2 ) Specific Plan 86-1 is consistent with the latest adopted General Plan, and, STAFF REPORT 12-8 5052 Page 3 FINDINGS Continued 3 ) conditions -ecessar-v to secure the purposes of Orci;ance 5- and the General Plan, including guarantees ana evidence with compliance with conditions are made part of this approval The Planning Commission may make the findings regarding the conditional Use Permit A The proposed use will not be detrimental 1 ) to the general health, safety, morals, comfort, or general welfare of the persons residing or working within the neighborhood of the proposed use or within the city, or, 2 ) injurious to property or improvements in the neighborhood or aithzn the city, and, B The proposed use will ze constructed in the neighborhood or within the city, and, C The conditions necessary to secure the purposes of this section, including guarantees, and evidence of compliance with conditions are made part of the Conditional Use Permit approval STAFF RECOMMENDS r'ONTINUANC E OF THIS ITEM IN ORDER FOR T-E A PPLIC ANT TO COMPLY WITH ORDINANCE 100, OFF-STREET PARKING REQUIREIMEENTS, AND ORDINANCE 104, MINIMUM SQUARE FOOTAGE FOR RESIDENTIAL DEVELOPMENT, -UND/OR SUBJECT TO THE CITY ATTORNEY RECOMMENDATIONS JK/lh _ STAFF REPORT 12-8 5052 Page 4 12-8.5052 MT. VERNON VILLAS PHASE II CONDITIONAL OF APPROVAL CONDITIONAL USE PERMIT 86-3 1. If the above referenced Conditional Use Permit is approved, the applicant and/or property owners shall comply with all applicable City Ordinances and Resolutions and Specific Plan 86-01. 2. Approval of this Conditional Use Permit shall expire, if not used, one year from the date of approval unless application is made prior to expiration for an extension. 3. Approval of this application constitutes Conditional Use Permit approval only, and does not constitute approval of any sign permit, grading permit, building permit or any other permit required by the City. 4. Prior to the issuance of a building permit, legal access shall be provided across the Gage Canal to the satisfaction of the City. 5. Access across the Gage Canal from the site shall be constructed in a manner approved by the City Engineer and the Gage Canal Company. 6. Canal Street shall be improved to it's ultimate street section including sidewalks along the entire Canal Street frontage of the project. 7. The applicant shall conform to all requirements of the San Bernardino County Fire Department. 8. Prior to the issuance of a building permit, a "Will Server' letter from the Riverside Highland Water Company shall be submitted to the Department of Building and Safety. 9. All utilities shall be underground. 10. Prior to the issuance of a building permit, a lighting and landscaping plan conforming to the requirements of Ordinance 57 shall be approved by the Planning Commission. 11. Prior to the issuance of a building permit, a parking plan conforming to the requirements of Ordinance 57 and Ordinance 100 shall be approved by the Planning Commission. 12. All private street shall be constructed to provide a structural section based on a traffic index of five. 13. Prior to the issuance of building permits, the developer shall submit a comprehensive grading plan to the Department of Building and Safety. The plan shall comply with the Uniform Building Code, 1979 Edition. 14. Prior to the issuance of building permits, the water system shall be designed by a registered Civil Engineer to the satisfaction of the Riverside Highland Water Company, the San Bernardino County Fire Department and the City Engineer. 15. Prior to the issuance of building permits, a sewer system shall be designed by a registered Civil Engineer to the satisfaction of the City Engineer. 16. Mount Vernon shall be improved to its ultimate half width street section including sidewalks along the entire Mount Vernon frontage of the project. 17. All improvements shall be constructed to the satisfaction of the City Engineer. 18. Prior to the issuance of building permits, street improvement plans shall be designed by a registered Civil Engineer to the satisfaction of the City Engineer. 19. All off —site run—off that presently drains over the site shall continue to be accepted. 20. Prior to the issuance of building permits, obtain a letter of non—interference from any utility company that may have rights of easement within the property boundaries. — 21. The maintenance of graded slopes and landscaped areas shall be the responsibility of the developer. 22. Provisions shall be made for receptacle for refuse within 100' of each building. Such receptacles shall be adequately screened from view, landscaped and shall be inaccessible to dogs, cats, or vermin animals, and placed conveniently for collection. Frequency of pickup shall be such to prevent overflow and emission of odor. Enclosure for such facility shall be constructed of six (6) foot high decorative masonry wall and provided with solid wood gates. Enclosure shall have a minimum inside measurement of six (6) feet by eight (8) feet and be provided with six (6) inch wheel stops located one (1) inch from rear and side walls. Hose bib for maintenance shall be located within the enclosure. 23. A minimum of 4 handicapped parking spaces shall be provided. 24. Prior to the issuance of building permits, the developer shall pay all applicable school development fees that may exist at that time. I'-- _1 Subject property shall not be occupied and/or used for purposes applied for until the following conditions have been met: 25. The water system and fire hydrants shall be installed in accordance with the requirements of the State Health and Safety Code, the California Administrative Code, and plans approved by the designated fire protection authority. 26. The planting and permanent irrigation system(s) shall be installed per approved landscape plan. 27. Fencing shall be provided around the perimeter of the entire project, in accordance with the approved development plan. 28. All parking areas shall be designated with clearly painted lines and equipped with wheel stops. 29. Prior to any occupancy, a Certificate of Final Completion shall be issued by the City Building Department, after which, an application shall be submitted to the Department of Environmental Health Services for a Certificate of Occupancy. 12-8.5052 MT. VERNON VILLAS PHASE II CONDITIONS OF APPROVAL SPECIFIC PLAN 86-1 1. If the above referenced Specific Plan 86-1 is approved, applicant and/or property owner shall comply with all applicable City Ordinances and Resolutions. 2. Approval of this Specific Plan 86-1 shall expire, if not used, one year from the date of approval unless application is made prior to expiration for an extension. 3. Approval of this application constitutes a Specific Plan approval only, and does not constitute approval of any sign permit, grading permit, building permit or any other permit required by the City. 4. Any development that is constructed on the subject site shall substantially comply with the standards and conceptual plan submitted and approved as Specific Plan 86-1. VICINITY MAP VERNON VILLAS PHASE U k ORDINANCE NO 100 AZN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AMENDING, THE MUNICIPAL CODE OF THE CITY OF GRAND TERRACE, SECTIONS 18.06.040A, 18.60 040B AND 18.60.040C, PERTAINING TO OFF STREET PARKING NOW THEREFORE, the City Council of the City of Grand Terrace does hereby ordain as follows: Section I. Section 18.60.040A is hereby amended to read as follows: "A. At least one parking space shall be a single car enclosed garage attached to the main building in which the residential unit is located." Section 2. Section 18.60.040E is hereby amended to read as follows: "B. Any parking space not enclosed shall be a minimum of nine (9) feet in width and nineteen (19) feet in length and shall be permanently maintained for the required parking." Section 3. Section 18.60.040C is hereby amended to read as follows: INC. Guest parking shall be required and shall be in addition to the two (2) parking spaces required per dwelling unit. It need not be enclosed and shall be identified as guest parking. The minimum number of guest parking spaces, within the pro3ect, either on a private street in the development or in common parking areas, shall be provided at a ratio of one (1) space per four (4) dwelling units." Section 4. Effective Date. This Ordinance shall be in full force and effect at 12.01 a.m. on 31st day after its adoption. Section 5. Posting. The City Clerk shall cause this Ordinance to be posted in three (3) public places, designated for such public purpose by the City Council, within fifteen (15) days after its passage Section 6. First read at a regular meeting of the City Council of said City held on the 13th day of March , 1986, and finally adopted and ordered posted at a regular -neeting of said City Council on the 27th day of Nrch , 1986. -1- ATTEST: City Clerk o�F the City of Grand Terrace and of the City Council thereof. X\". -:1\X '- Mayor f e y Terrace n of the Council thereof. ty I, ILENE DUGHMAN, City Clerk of the City of Grand Terrace do hereby certify that the foregoing Ordinance was adopted at a regular meeting of the City Council of the City of Grand Terrace held of the 27th day of March 1986 by the following vote: AYES: Councilmembers Matteson, Petta, Mayor Grant NOES: Councilmembers Pfennighausen, Evans ABSENT: None ABSTAIN: None Approved as to form: City City Clerk . -2- 1 f.t.LSf�Y �1 ORDINANCE NO. 104 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AMENDING, THE MUNICIPAL CODE OF THE CITY OF GRAND TERRACE, TITLE 18, PERTAINING TO MINIMUM SQUARE FOOTAGE FOR RESIDENTIAL DISTRICTS. NOW THEREFORE, the City Council of the City of Grand Terrace does hereby ORDAIN as follows: Section 1. That Section 18.57.120 is hereby amended to read as ollows: "18.57.120 Minimum Square Footage for Residential Districts. The minimum square footage for residential dwellings within the City of Grand Terrace shall be as follows: A. The minimum square footage for residential dwellings in the R-1 District shall be 1,350 square feet. B. The minimum square footage for residential dwellings in the R-2 and R-3 shall be as follows: Number of Bedrooms Studio Apartment or Condominium 1 Bedroom Apartment or Condominium 2 Bedroom Apartment or Condominium 3 Bedroom Apartment or Condominium Minimum Square Foot Requirement 800 Square Feet 800 Square Feet 1,000 Square Feet 1,200 Square Feet The minimum square footage contained in A. and B. above shall include living area only and excludes porches, patios, carports, garages, storage areas, or other auxiliary rooms." Section 2 Effective Date. This Ordinance shall be in full force and effect at 12.01 a.m. on 31st day after its adoption. Section 3. Posting. The City Clerk shall cause this Ordinance to be posted in three (3) public places, designated for such public purpose by the City Council, within fifteen (15) days after its passage. -1- Section 4. First read at a regular meeting of the City Council of said City held on the 24th day of April , 1986, and finally adopted and ordered posted at a regular meeting of said City Council on the 8th day of May , 1986. ATTEST: Deputy City Clerk o the City of Ma r e C1 of Gr Grand Terrace and -o"t a Terrac an of the City City Council there. Council thereof. I, ILENE DUGHMAN, City Clerk of the City of Grand Terrace do hereby certify that the foregoing Ordinance was adopted at a regular meeting of the City Council of the City of Grand Terrace held of the 8th day of flay 1986 by the following vote: AYES: Councilmembers Matteson, Petta, Mayor Grant NOES: Councilwoman Pfennighausen ASSENT: Councilman Evans ABSTAIN: None Approved as to form: Deputy City Clerk -2— REFERRAL VEMO DATE - June 24, 1986 FROM City of Grand Terrace Planning Departc^ent attn: Joseph Kicak 22365 Barton Road, Suite 110 Grand Terrace, CA 92324 825-7503 TO COUNTY FIRE WARDEN 3800 Sierra way, San Bernardino, CA 92410 FILE NO 12-8. 5052 ` +7ECE'ft 4T Jv'- 03 i986 Keg SUBJECT -Npplication for Conditional Use Permit 6 Site 6 Architectural Review Approval For Conditional Use Permit 086-3/Site & Architectural Approval 86-6 for Mt. Vernon Villas Phase II, consisting of 308 apartment units. The above referenced application has been filed with the City Planning Director. Any planning comment you ma have should be received in this office no later than Jm--'k 2y 1986- - for Planning Review. Should you have any conditions or concerns, or ;snow of any reason why this project should not go forward, or wish to know what decision is made, please contact the department by calling the above telephone number or write referring to above file number. VOTE TO UTILITY COMPANIES: This is for your INFORMATION ONLY. No reply is necessary unless you have existing R/W or ease- ments across the property proposed for development. ---------------------------------------------------------------- Our opinions and/or recommendations are as follows regarding the proposed: %�. An-A6,q6-O 61W 9 i Z0AA& DepartmeiZt (Please Identify Agency Phone FORESTRY AND FIRE WrurIDEN DEPARTMENT COUNTY OF SAN BERNARDINO Fire Protection Planing Services • County Government Center OFFICE OF PUBLIC SAFETY 385 No Arrowhead Avenue First Floor • San Bernardino. CA 92415-0186 FLOYD TIDWEL Director (714) 383-7150 7151 117VM1> fAM KN�DIIA FIRE WARbEN GLEN J. NEWMAN, Chief EMERGENCY SERVICES DATE :71a186 TO : C' ,.r4r�.'ti,ice. r REFERENCE NO .c L-P /-,m, TOSE✓Pr/ nI�,4�C APN: 86-3 FROM : GLEN J. NEWMAN, C�'•�o�- �t County Fire Warden 5« 64,ec,417Z-c7-uA SUBJECT: FIRE PROTECTION REQUIREMENTS CHECKED BOXES WILL APPLY TO YOUR PROJECT F1. The above referenced project is protected by the fixes,-X,4 e&,c,t 3F001 Prior to construction occurring on any parcel the owner' shall con- tact the fire department for verification of current fire protect- ion development requirements. E3""F2. All new construction shall comply with applicable sections of the 5F002 1982 Uniform Fire Code (Ordinance No. 2816), Development Code, Community Plans, and other statutes, ordinances, rules and reg- ulations regarding fire and fire prevention adopted by the State or County. 21"'I'3. The street address shall be posted with a minimum of three (3) 5F003 inch numbers, visible from the street in accordance with San Bernardino County Ordinance No. 2108, prior to occupancy. Posted numbers shall contrast with their background and be visible and legible from the street. 2,*,F4. Each chimney used in conjunction with any fireplace or any heating 5F004 appliance in which solid or liquid fuel is used shall be maintained with an approved spark arrestor as identified in the Uniform Fire Code. 0""F5. All flammable vegetation shall be removed from each building site ,3F005 a minimum distance of thirty (30) feet from any flammable building material, including a finished structure. 2"*'F6. The development and each phase thereof shall have two points of 1F006 vehicular access for fire and other emergency equipment, and for routes of escape which will safely handle evacuations as required in the Development Code. [D""'F7. Private roadways which exceed one -hundred and fifty (150) feet in 1F007 length shill be approved by the fire agency having jurisdiction, and shall be extended to within one -hundred and fifty (150) feet of and shall give reasonable access to all portions of the exterior walls of this first story of any building. An access road shall be prbuided within fifty (50) feet of all buildings if the natural grade between the access road and building is in excess of thirty percent (30%).- Where the access roadway cannot be provided, approved fire protection system or systems shall be provided as required and approved by the fire department. 12111,F8. A turn -around shall be required at the end of each roadway 150 1F008 feet or more in length and shall be approved by the fire depart- ment. Cul-de-sac length shall not exceed six -hundred (600) feet except as identified in the Development Code. 2"'F9. Private road maintenance, including but not limited to grading 1F009 and snow removal, shall be provided for prior to recordation or approval. Written documentation shall be submitted to the fire agency having jurisdiction. �10. All fire protection systems designed to meet the fire flow req- 1F010 uirements specified in the Conditions of Approval for this project shall be approved by the fire agency having jurisdiction prior to the installation of said systems. Said systems shall be in- stalled and made serviceable prior to recordation unless con- struction of said systems has been bonded for as required by the water purveyor. Water for fire protection, as required by the fire agency having jurisdiction, shall be in and operable prior to the start of building construction and shall be over and above the average daily consumption of water. The following are mini- mum requirements for your proposed development: A. System Standards *Fire Flow Duration Hydrant Spacing B. C. =� 000 GPM @20 psi Residual Pressure Hour/s _330 Feet _ *If blank, flow to be determined by calculation when addition, construction information is received. Distribution System _ Mains 6 inch minimum Laterals 6 inch minimum Riser 6 inch minimum Fire Hydrants Numbers oZ O Total - Type 6 Inch w/� Inch outlet/s w/National Standard thread ant w/ / - `4 inch pumper connectic Street Valve 6 Inch Gate The required fire flow shall be determined by appropriate cal- 1FrFll. 1 culations, using the 1974 edition of the Insurance Services Office (ISO) "Guide for the Determination of Required Fire Flow." D F12. In areas without water -serving utilities, the fire protection 3F011 water system shall be based on NgPA Pamphlet No. 1231, "Water -2- Supplies for Suburban and Rural Fire Fighting". A storage res- ervoir must be provided for each parcel; the minimum capacity to be maintained shall be determined by the fire department. �F13. The developer or his engineer shall furnish the fire department 1FO13 with two copies of water system improvement plans where fire protection water systems are required. In addition, a letter from the water purveyor stating what fire flow can be met shall be required. The fire department shall also sign all water plans prior to recordation. Q F14. Mountain Fire Zone building regulations specified in San Bernar- 3F014 dino County Ordinance No. 2475 shall be strictly enforced. ❑ F15. A greenbelt or fuel modification zone shall be required. Req- 1F015 uirements will be site specific to the project. The greenbelt/ zone plan must be filed with and approved by the fire department with jurisdiction prior to recordation of the final map. Main- tenance of said greenbelts and/or fuel modification zones shall be provided for with approval from the fire department. Questions and/or comments may be directed to the Fire Protection Planning Section; County Government Center, 385 North Arrowhead, 1st Floor, San Bernardino, California, 92415-0186; or call 714/383-7150 or 7151. Thank you for your cooperation. Sincerely, GLEN J. NEUMAN County Fire Warden by F_p_p. J e, p•v-�AS,o.�Cl Aster Fe.c i�c.m�c.,—to.� �C.atr.)tviNc� O�F�cx7Z cc • F—Geem'T C,-rl SPI T T1 IVEQS tOE — }�a Lj f1'V4Np WPnZ�-1C. C0 3s�7 F«� The following are Non -Standard Conditions Q Clarifications 7 Commeni IFIRSINT—IMIN..T '�' A i_ • L� t. la i Ii• —, • f. + .. Ff • att. wry •/. . �a ! �� ii 1.a! STATE OF CALIFORNIA—BUSINESS AND TRANSPORTATION AGENCY DEPARTMENT OF TRANSPORTATION DISTRICT 8 P O BOX 231 SAN BERNARDINO CALIFORNIA 92402 ✓use o? 7 -Date Planning Department City of Grand Terrace 22.3ra * Barton Road Grand Terrace, CA 92324 GEORGE DEUKMEJIAN Gor.nwr Development Review 0 C.1�4/-"_86-3 Reference RECEIVED AT JUL 021986 KICAK & kSWCIATES Thank you for the opportunity to review the proposed _30g The following items marked by an "X" apply to this proposal: This proposal is removed from an existing or proposed state highway. Although the traffic and drainage generated by this proposal does not appear to have a significant effect on the state highway system, consideration must be given to the cumulative effect of continued development in this area. Any measures necessary to mitigate the cumulative impact of traffic and drainage should be provided prior to or with development of the area that necessitates them. We have no specific comment on this proposal. If additional information is desired, please call Mr. Will Brisley at (714) 383-4671. le �.P0113.11E District Permit Engineer Form 8-PD23 (Rev. 1-86) REFERRAL "EMO DATE • June 24, 1986 FRWA City of Grand Terrace Planning Department Attn: Joseph Kicak 22365 Barton Road, Suite 110 Grand Terrace, CA )2324 823-7503 TO COLTON UNIFED SCHOOL DISTRICT 1212 Valencia Drive, Colton, CA 92324 "FILE NO. 12-8 5052 RECEW9 AT JUL o31986 x"arn SUBJECT Application for Conditional Use Perm t 8 Site 5 Architectural Review Approval For Conditional Use Perms 086-3/Site a �1 chitectural Approval 86-6 for Mt. Vernon Villas Phase consisting of 308 apartment units. The above referenced application has been filed with the City Planning Director. Any planni�ig comment you may have should be received in this office no later than JULY . 1986 3 for Planning Review. Should you have any conditions or concerns, or know of any reason why this project should not go forward, or wish to 'snow what decision is made, please contact the department by calling the above telephone number or write referring to above file number. MOTE TO UTILITY COMPANIES: This is for your INFOP-MATION ONLY. No reply is necessary unless you have existing R/W or ease- --ients across the property proposed for development. ---------------------------------------------------------------- Our opinions and/or recommendations are as follows regarding the proposed: IN ORDER TO MITIGATE STUDENT IMPACTION, BUILDER'S FEES SHOULD BE IMPOSED AT THE TIME THAT BUILDING PERMITS ARE ISSUED IN ORDER THAY THE SCHOOL DISTRICT CAN USE THESE FUNDS TO PROVIDE PERMANENT STRUCTURES TO HOUSE SCHOOL CHILDREN DANNY CARRASCO, DIRECTOR - ADMINISTRATIVE SERVICES 'AM. E COLTON JOINT UNIFIED SCHOOL DISTRICT 876-4109/876-4275 Department (Please Identify Agency) Phone DATE AFF REPURT C R A ITEM ( ) COUNCIL ITEM (X) MEETING DATE AUG 14 1986 AGENDA ITEM NO SUBJECT LITTER PROBLEM VIKING PROPERTIES AND ANTHONY'S MARKET FUNDING REQUIRED NO FUNDING REQUIRED X SITE LOCATION AND DESCRIPTION (1-Viking Properties) Subject property is an irregularly shaped parcel of land consisting of approximately 5 3 acres located, south and west of the southwest corner of Barton Road and Mt Vernon Avenue, and further described as 22471 Barton Road (2-Anthony's Market) Subject property is a rectangular shaped parcel of land, consisting of approximately 50 acres, located north and east of the northeast corner of Barton Road and Mt Vernon Avenue, and further described as 22524 Barton Road BACKGROUND Properties 1 & 2 have long been a topic of discussion concerning litter control Several complaints have been filed by local residents concerning the general appearance of both properties, as well as debris and litter blowing off of properties 1 & 2, onto either the public right-of-way, and/or private adjacent property Staff has on several occasions spoke with the business representatives, concerning their litter problem Some individuals took corrective action, while others took no action Those that took no action prompted the issuance of a formal "Notice of Violation" The current procedure that is followed is 1st Offense Notice of Violation 2nd Offense Order to Comply 3rd Offense Final Notice The City can enforce not only local codes governing the litter problem, but can also pursue the enforcement of state health codes Such violations would have to be prosecuted as misdemeanors, whereas our local code specifies initial offense as an infraction (still providing District Attorney option in flagrant cases of misdemeanor prosecution for first offenses under state law) This approach avoids the reluctance by some prosecutors and judges to aggressively pursue health code violations as misdemeanors, whereas they would quickly act if pursued as infractions n s According to the Grand Terrace Municipal Code, Section 8 68 060b, said individual business owners could be cited for violation of Section 8 68 060b - subsections f - lack of containers, q - uncovered commercial containers, t - depositing commercial solid waste in side- walks, and parkways, u - littering private premises Fines for the aforementioned violations are as follows F LACK OF CONTAINERS $75 00 Q UNCOVERED COMMER CONTAINERS $30 00 T LITTER ON SIDEWALKS & PKWYS $30 00 U LITTERING PRIVATE PREMISES $30 00 Hence, each day, one or more of the business owners could be fined a total of $165 00 This would be a daily fine, until the problem was corrected In addition to the fine, the owner could face misdemeanor prosecution EVALUATION Code enforcement staff has received several citizen complaints regarding litter and debris at both sites Staff has talked with, and issued "Notice of Violation" orders to violators Anthony's Market appears to be making a sincere effort to comply with the local codes, and at present, staff feels that said market complies with the code Business owners located within site 1, do not comply with one or more sections of the code RECOMMENDATION Staff would like clear direction from Council as to how staff should proceed with the enforcement Available options are RLA 1 Staff can continue to issue violation notices 2 Staff can begin to issue infraction citations, resulting in fines 3 Staff can perform both of the aforementioned, in addition to filing complaints with the District Attorney, for continued violations T1.M,O.NC11 �JI—!-1 —1—I _1-1- ITTPK.0 - � ,t ; ��_IJ_I_LI_I_I_I_I_I_i_I_I_I � T I I �•• • _ I CROPS I I I ROUSE REITZ STATER SROS C 9 300 SO " I g:F OPS — � F, L�vp a ,rOu10 e.�•�rr I t -- 2. .9 50 /T I— �.Illillllll I ��I��II z°' —' _ CL 215 Oa I I a� IIIIII' �w F—i !!11i1�!Illlllli�! i uu//// `1fl!�I!III�II!II o Ili!II!�!III w H I F-3w ^� 8 H o i EIiViCE STATION OPS � IIII I i l 11 l Q z t.OT A PART I I —j y II I I 1 111 I f I I I I I 1 I! 11 eTccwnll Sir • > '" r�=1IiIIIIiIiIIIIIiIIiIIIIIIIII IIII! fl I-—sArIT-0 O Ry ROAD— 1�(l rrn 'f -j,�i ''i✓ �i 7 nl z c m ZY� �l O BARTON (2 77' �16,/ J , ROADw �1 w MIRIAM— WAY D n JJA t1 C R A ITEM ( ) AGENDA ITEM NO SUBJECT DATE July 25, %4TArr rt=eU T FUNDING REQUIRED X NO FUNDING REQUIRED AUGUST 14, 1986 COUNCIL ITEM (X) MEETING DATE 3rp-�r--3tr PLANNING SERVICES During budget study sessions the City Council requested staff to provide an estimate of costs for in-house planning. This was provided and is listed below. At the meeting of July 10, 1986 council directed staff to put the planning services issue on the agenda. IN HOUSE PLANNING COST PROJECTION Planning Director $33,698 Secretary 17,232 Benefits 1 7, 985 Total Personnel $68,915 Office Expense 1,600 Speical Departmental 1,000 Advertising 500 Maint. & Oper. of Equip. 200 Professional Services 1,000 Contractual Services 3,000 Travel and Meetings 1,500 Mileage 150 Total Maint. & Oper. $ 8,950 Added Expenses to non -departmental for copies to run packet, phone expenses, etc. $ 3,000 Total In -House Planning $80,865 It is projected that an appropriation of $80,865 would be needed to fund an in-house Planning Department. The current contract to provide planning services is $75,500. The actual costs in FY 1985-86 for planning was $79, 673. �' -.- L.. STAFF REPORT -- PLANNING SERVICES July 25, 1986 PAGE 2 The City has reached the point where the decision on how to provide planning services is not an economic one, but one of the most efficient delivery of services. There are advantages and disadvantages of in-house planning. The main advantages are better control over the planning activity, increased access to the planning staff, and a stable fixed cost. The main disadvantages would be the risk of not being able to retain competent planning staff at the current salary scale, the question of whether sufficient workload exists to justify full time, and additional staff would remain in future years when planning activity may become substantially reduced. The City has used both methods for the providing of planning services. The City Manager prefers the contract method. STAFF RECOMMENDS A. COUNCIL DISCUSS THE ALTERNATIVES OF PROVIDING PLANNING SERVICES. B. SHOULD THE COUNCIL FIND IN-HOUSE PLANNING THE PREFERRED METHOD, DIRECT STAFF TO ESTABLISH TWO NEW POSITIONS OF PLANNING DIRECTOR AND PLANNING SECRETARY AND APPROPRIATE AN ADDITIONAL $23,365 FOR PLANNING AND AN ADDITIONAL $3,000 FOR NON -DEPARTMENTAL PLANNING SUPPORT. C. SHOULD COUNCIL FIND CONTRACT PLANNING THE PREFERRED METHOD, NO ACTION IS REQUIRED. TS bt .5 DATE August 11, 1981 n boTAFF REPURT C R A ITEM ( ) COUNCIL ITEM (X) MEETING DATE AUGUST 14, 1986 AGENDA ITEM NO 6 C SUBJECT AWARD OF ANNUAL STREET & STORM DRAIN MAINTENANCE CONTRACT FUNDING REQUIRED X NO FUNDING REQUIRED EFFECTIVE .JUNE 301 19361 THE EXISTING CONTRACT BETWEEN THE CITY OF GRAND TERRACE AND HARBER CONSTRUCTION EXPIRED. THE CONTRACT IS QUITE UNIQUE IN STRUCTURE. IT IS A TIME AND MATERIALS TYPE OF CONTRACT THAT CALLS FOR A CONTRACTOR TO PERFORM WORK THAT MAY OR MAY NOT MATERIALIZE. SINCE THE CONTRACT IS A TIME & MATERIAL CONTRACT, STAFF HAS SOLICITED A TOTAL OF FOUR (4) QUOTES FROM LICENSED STATE CONTRACTORS, TO PROVIDE STREET MAINTENANCE TYPE WORK. INASMUCH AS ASPHALT WORK CONSTITUTES 99.9% OF THE ACTUAL CONTRACTED WORK, STAFF APPROACHED THE EVALUATION OF VENDORS FROM THE FOLLOWING STANDPOINT: 1) COST OF I" OF ASPHALT PER SQUARE FOOT INSTALLED; 2) COST PER LINEAL FOOT OF CRACK SEAL. ATTACHED TO THIS STAFF REPORT YOU WILL FIND A DETAILED OUTLINE OF THE VARIOUS QUOTES RECEIVED BY STAFF. YOU WILL FIND AS YOU REVIEW THE QUOTES, THAT THE FIRM DBA, ALL PRO CON— STRUCTION, IS OFFERING THE LOWEST MOST RESPONSIBLE PRICE. IN ADDITION TO THEIR LOW QUOTE, THIS FIRM IS CURRENTLY UNDER CONTRACT WITH RIVERSIDE HIGHLAND WATER AS THEIR PRIME CONTRACTOR FOR ASPHALT PAVING. STAFF HAS UTILIZED THE SERVICES OF ALL PRO CONSTRUCTION FOR THE DEBERRY STREET OVERLAY PROJECT. STAFF IS MORE THAN PLEASED WITH THE PRICE AND THE QUALITY OF WORKMANSHIP THAT HAS BEEN DEMONSTRATED BY THIS FIRM. IN ADDITION, ALL PRO CONSTRUCTION MAINTAINS AN EQUIPMENT YARD WITHIN MINUTES OF THE CITY. STAFF RECOMMENDS THAT THE CITY COUNCIL: AUTHORIZE AWARDIidG THE ANNUAL STREET" & STORM DRAIN MAINTENANCE CONTRACT TO ALL PRO CONSTRUCTION. op VENDOR ALL PRO CONST. E.L. YEAGER FONTANA PAVING MATICH CORP, TYPICAL COST ANALYSIS 1" AC CAP COST PER SIFT,_ ,17� ,185� ,22� ,26� CRACK SEAL LIN,FT, ,50� ,50� ,80� 1,35 THE AFOREMENTIONED FIGURES REFLECT ONLY THE COST OF INSTALLING A ONE INCH ASPHALT CAP, THE ABOVE FIGURES DO NOT INCLUDE ALL NECESSARY CUTTING, SCORING, CLEANING AND HAULING OF EXCESS MATERIAL TAKEN FROM THE JOB SITE, IN ORDER TO OBTAIN A COST ESTIMATE TO INCLUDE ALL OF THE ABOVE, EACH VENDOF WOULD HAVE TO PHYSICALLY EXAMINE EACH AND EVERY JOB, HENCE, THE ABOVE FORMULA WAS UTILIZED TO OBTAIN A FAIR AND TRUE ACTUAL INSTALL QUOTE, i 'RENDING CITY C01JNC11_ APPROVAL GTC4 86-12 CONTRACT AGREEMENT ANNUAL STREET & STORM DRAIN MAINTENANCE CONTRACT THIS AGREEMENT, made and entered into by and between the CITY OF GRAND TERRACE, a municipal corporation, hereinafter called "City", and ALL PRO CONSTRUCTION , hereinafter called "Contractor". That the City and the Contractor, for the consideration hereinafter named, agree as follows 1 The complete contract includes all of the contract documents as if set forth in full herein, to wit, this Contract Agreement, Addendum Nos. , the Bidder's Hourly Equipment Rental Schedules, the Special Provisions, Drawings, Description of :fork, the Standard Specifications for Public Works Construction (1979 edition), all of which are essential parts of this Contract. In the event o-f any conflict in the provisions thereof, the terms of said documents as set forth above shall control, each over the other, in the order provided - 2. The Contractor shall perform all work for the Annual Street and Storm Drain Maintenance on an as needed basis, furnish all materials, except as otherwise provided in the Specifications or Plans, and perform all the work necessary to complete in a good, workmanlike and substantial manner the above - described work in accordance with the Contract Documents for this Project (Reference GTB86-12), which Contract Documents are hereby specifically referred to, and by such reference made a part hereof Additional payments for special or extra work shall be according to the Contractor's equipment hourly rental rates for equipment and personnel, attached hereto and incorporated herein as Exhibit "A" .11 payments to the Contractor bv the C, t;, will be on an end-of-rnonth basis after submittal of an itemized by -day invoice ( format to be agreed upon) of work performed In the event of disputed invoice, the invoice, once approved by staff, will be submitted to Council at the next available Council meeting according to schedule for City Council dispositions. 3. The City will pay the Contractor, and the Contractor agrees to receive and accept the prices set forth in Exhibit "A", attached hereto and incorporated herein, as full compensation for furnishing all materials and for doing all the work contemplated and embraced under this Agreement, and also for all loss or damaoes arising out of the nature of the work, unforeseen difficulties or obstructions which may arise or be encountered in the prosecution of the work until it is accepted by the City, and for all expenses incurred by or in consequence of the suspension or discontinuance of work, and for well and faithfully completing the work, the whole thereof in the manner and in accordance with the Contract Documents therefor (Reference GTB`86-12), and the requirements of the Engineer under them 4 This Agreement shall commence August 15, 1986, and shall continue until June 30, 1987. 5. Either party hereto may terminate this Agreement at any time within thirty (30) days written notice to the other party 6 The Contractor shall supply the City with a Certificate evidencing 1 iabil ity insurance policy or policies which shall provide the coverage set forth in the Special Provisions prior to execution of this Contract by the City. 7. Should the City bring any legal or equitable action for the purpose of protecting or enforcing its rights under this Agreement, the City shall recover, in addition to all other relief, its reasonable attorney's fees and court costs to be fixed by the Court -2- r g The Contractor hereby agrees that he will not proceed qi th any Extra or Special Mork unless he has been authorized in griting to do so by the City Staff prior to the commencement of said lork 9 The parties do for themselves, their heirs, executors, administrators, successors, and assigns agree to the full performance of all the provisions herein contained. The Contractor may not, either voluntarily or by action of law, assign any obligation assumed by the Contractor hereunder githout prior written consent of the City ATTEST City C1 erk Approved as to form Attorney "OWNER" CITY OF GRAND TERRACE (A Municipal Corporation) By Mayor Date "CONTRACTOR" ALL PRO CONSTRUCTION (Tit e Date Contractor's License No Address - 3 -