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08-28-1986CITY OF GRAND TERRACE REGULAR COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS GRAND TERRACE CIVIC CENTER 22795 Barton Road * Call to Order * Invocation - Reverend Dale Goddard, Inland Christian Center, Colton * Pledge of Allegiance * Roll Call AUGUST 28, 1986 530PM. Staff CONVENE COMMUNITY REDEVELOPMENT AGENCY Recommendations Council Action 1. Approval of 8/14/86 Minutes Approve 2. Approval of Check Register No CRA082886 Approve ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL 1. Items to Add/Delete 2 CONSENT CALENDAR The following Consent Calendar items are expected to be routine & non -controversial They will be acted upon by the Council at one time without discussion. Any Council Member, Staff Member or Citizen may request removal of an item from the Consent Calendar for discussion - Approve A. Approve Check Register No 082886 B Ratify 8/28/86 CRA Action Approve C. Waive Full Reading of Ordinances on Agenda Approve D Approve 8/14/86 Minutes Approve E Accept & Authorize City Clerk to Record Approve the Following Grant Deeds for Barton Road Ri ghts-of-Way Harold A Heinrich - - AP #277-121-17 Henry John & Sarah Lee Jay - AP #277-121-16 Ronald F. & Betty A White - AP #277-121-51 Fern Amelia Finnegan & Joan Colleen McCabe - AP #275-242-07 ,v COUNCIL AGENDA 8/28/86 - Page 2 of 2 13. PUBLIC PARTICIPATION 4. ORAL REPORTS A. Planning Commission B. Parks & Recreation Committee C. Historical & Cultural Activities Committee D Crime Prevention Committee E Emergency Operations Committee F. Chamber of Commerce (1) City Entrance Signs G. Police Chief H. Fire Chief I. City Engineer (1) Barton Road Widening Report J City Attorney K. City Manager L. City Council 5 PUBLIC HEARING - 7 00 P.M Staff Recommendations Council Action A. AN URGENCY ORDINANCE OF THE CITY COUNCIL OF ADOPT THE CITY OF GRAND TERRACE, CALIFORNIA, AMENDING CHAPTER 15 18 OF THE MUNICIPAL CODE OF THE CITY OF GRAND TERRACE DEALING WITH THE UNIFORM FIRE CODE 6. UNFINISHED BUSINESS A. Site & Architectural Review Fee Waiver Request - Earl Woodring 7. NEW BUSINESS A. Refuse Franchise Proposal B. Request for Waiver of Future Development on Observation Drive, T J Austyn, Inc ADJOURN THE NEXT REGULAR CRA/CITY COUNCIL MEETINGS WILL BE HELD THURSDAY, SEPTEMBER 11, 1986, AT 5 30 P.M AGENDA ITEM REQUESTS FOR THE 9/11/86 MEETING MUST BE SUBMITTED IN WRITING TO ThE CITY CLERK'S OFFICE BY 12 00 NOON ON 9/3/86 T PE A U G N 8 1986 CITY OF GRAND TERRACE CRA ACEN:D k !TZ, 110 COMMUNITY REDEVELOPMENT AGENCY REGULAR MEETING - AUGUST 14, 1986 The regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on August 14, 1986, at 5 31 p.m. PRESENT Hugh J. Grant, Chairman Byron Matteson, Vice Chairman Tony Petta Barbara Pfennighausen Dennis L. Evans Thomas J. Schwab, Acting Executive Director/Treasurer Ivan Hopkins, Attorney Ilene Dughman, Secretary ABSENT. Seth Armstead, Executive Director APPROVAL OF MINUTES (7/31/86) CRA-86-37 Motion by Vice Chairman Matteson, Second by Mrs. Pfennighausen, ALL AYES, to approve the Minutes of July 31, 1986, as presented. APPROVAL OF CHECK REGISTER NO. CRA081486 CRA-86-38 Motion by Mrs. Pfennighausen, Second by Vice Chairman Matteson, ALL AYES, to approve Check Register -No. CRA081486, as submitted. Adjourned at 5 36 p.m. The next regular meeting will be held uTFi rrs ay, August 28, 1986, at-5:30 p.m. Respectfully submitted, Secretary APPROVED airman WA CHECK NUMBER COMMUNITY REDEVELOPMENT AGENCY CITY OF GRAND TERRACE AUG. 28. 1986 CRA AGENDA 17 C'r l NO. -2- PEA r ING CRA :;,r'[ RlJVAL AUG 2 8 1986 CHECK REGISTER NO CRA082886 OUTSTANDING DEMANDS AS OF AUG 28, 1986 (1) 16167 C H J MATERIAL LABORATORY COMPACTION TESTING, VIVIENDA BRIDGE PROJECT $ 726 00 (2) 16173 DENNIS EVANS STIPENDS FOR AUG., 1986 150 00 (3) 16175 HUGH GRANT STIPENDS FOR AUG , 1986 150 00 (4) 16178 HEALTHNET INSURANCE INSURANCE FOR PETTA, 9/86, (MEDICAL) 15 67 (5) 16181 KICAK AND ASSOCIATES ENGINEERING SERVICES FOR VIVIENDA BRIDGE PROJECT, 8/4-8/17/86 1,562 90 (6) 16184 BYRON MATTESON STIPENDS FOR AUG., 1986 150 00 (7) 16189 ANTHONY PETTA STIPENDS FOR AUG., 1986 134 33 (8) 16190 BARBARA PFENNIGHAUSEN STIPENDS FOR AUG., 1986 150.00 TOTAL $3,038 90 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CRA LIABILITIES HAVE BEEN AUDITED BY ME AND ARE APPROPRIATE EXPENDITURES FOR THE OPERATION OF CRA : � tan Q THOMAS SCHWAB TREASURER OCHREG 0 CITY OF GRAND TERRACE CHECK REGISTER NO 082886 PAGE 1 ATE 0 8/21/86 VOUCHER/WARRANT REGISTER AUG � 8 1986 AGENDA IW VOUCHER/ VENDOR VENDOR _ ITEMCOUNCILa��a�' - ITEM PSG -CITY - NUMBER NUMBER NAME DESCRIPTION COUNCIL APPROVAMOUNT AMOUNT P4630 6720 -SO.CA.EDISON COMPANY __ -_CASH PAY.8/7/86_SCE - _ ____ 56.97_- ____56.97_-- P4631 6730 SO.CA.GAS COMPANY CASH PAY.88/7/86 SCG 54.06 54.06 PAY ADVAN..CE-,ST-0NE 200.00 200.00 P4632 6797 SALLY STONE I i P4633 6629 SECURITY PACIFIC NAT.BANK L.C_.C.CONF.000_N_CIL , _ 562.20 - REV.STUDY MEET.S.A/T.S. 26.15 SCJPIA MEET.T.S. 8.12 SCJPIA MEET.S.A. 8.12 _ 604.59 4634 6720 SO.CA.EDISON COMPANY CASH PAY.8/11/86 SCE _ 46.18 46.18 P4635 2982 rGOLDNER ASSOCIATESvINC. PINS/TOUR DE TERRACE 225.00 225.00 P4636 4110 KICAK E ASSOCIATES ENG.SVCS.7/21-8/10/86 29176.00 ENG.SVCS.7/21-8/10/86 ,Pir `°, 655.50 ^E ENG.SVCS.7/21-8/10/86, 611.30 "f } - ENG.SVCS.7/21-8/10/86; =;M,' ' _ 3e369.55 _ ENG.SVCS.7/21-8/10/86 39513.05 ENG.SVCS.7/21-8/10/86 718.75 ENG.SVCS.7/21-8/10/86 _ 19866.50 ENG.SVCS.7/21-8/10/86 ^ 5 49631.65 ENG.SVCS.7/21-8l10/86 - 19e56.10 - 199398.40 r • ,3ti f •. •, � 1� E ` .s P4637 6720 SO.CA.EDISDN COMPANY CASH PAY.8/13/86 SCE 50.43 50.43 P4638 4347 LEAGUE OF CALIFORNIA CITIES L.C.C.CONF.00T.000NCIL 420.00 " L.C.C.CCNF.00T.5CHWAB °F 105.00 525.00 r c MCA ."r .^K,.< sac .�A • i` .., iy{s'>r 3 is , P4639 6720 SO.CII.EQISON' COliPANY Y CASH PAY.8/15/86 SCE '<" -_ 120.19 - w 120.19 _ 14640 6730 SO.CA.GAS COMPANY CASH PAY.8/15/86 SCG 62.55 62.55 P4641 6720 SO.CA.EDISON COMPANY CASH PAY.8/18/86 SCE q, 164.26 v ry ? 164.26 P4642 6730 SO.CA.GAS COMPANY _ CASH PAY.8/18/86 SCG 101.10 101.10 P4643 6720 SO.CA.EDISON COMPANY CASH PAY.8/19/86 SCE 134.22 134.22 P4644 6730 SO.CA.GAS COMPANY,-, CASH PAY.8/119/86 SCG 41.76 41.76 P4645 6720 SO.CA.EDISON COMPANY _ CASH PAY.8/20/86 SCE _ _ -_ 152.15 __152.15 P4646 6730 SO.CA.GAS COMPANY CASH PAY.8/20/86 SCG 16152 SUSAN BROWN W.W.D.REFUND90ROWN 16153 DONALD HOUY - ^ W.W.D.REFUND9HOUY _ 16154 MARK BROWN W.W.D.REFUNDrBROWN 26.30 7.49 14.00_ 9.80 26.30 7.49 _14.00 _ 9.80 f! CITY OF GRAND TERRACE IOCHREGR )ATE .,,OS/21/86 VOUCHER/WARRANT REGISTER VOUCHER/ VENDOR VENDOR ITEM - __ -_ ITEM_ _- -WARRAN UM NAME DESCRIPTION AMOUNT 16155 MICHAEL L. BRATTEN --_ __W.W.D.REFUND ,BRATTEN-_-__._-__ _ _-10.71 - 16156 NHON-HUU TRAN W.W.D.REFUNDgTRAN 8.19 161 CONWAY ULYATE W.W_.R FUNDiULYATE 9.80 16158 GRIFFIN HOMES W.W.O.REFUND,GRIFFIN HOMES J__10.50 16159 FIBER PRODUCTS W.W.D.REFUND,FIBER PROD. 46.09 1111ZE 111,13ONS RU ION REPAIR S/DgGT RD. 3,350.00 _ REPAIR ST/G.T.RD. _ 5,635.00 ' _ x REPAIR ST/G.T.RD. "_ _4,928.00 -" REPAIRR ST.C2F 8,757.-OU PAGE 2 _WARRAN AMOUNT 10.71_ 8.19 9.80 10,50 46.09 229670.00 16161 1223 ATET INFORMATION SYSTEMS REPAIR TELEPHONEtC/C 60.00 _- h R E N Y g-o-cfHONE :"4,35 64.35 16162 L224 ATLAS COATING^,CO.g'INC- RESEAL/RESTRIPE P/LAC/C =pry,'`' 29485000 A K 19883.00 4,368.00 16163 1360 BASTANCHURY BOTTLED WATER RENT WATER COOL.9/86 38.00 BOTTLED WATE CREDIT,INV.105644 ^s 9.00 BOTTLED WATER C/C 8/6.. 45 ^4 , �� aS„ 18.35 74.70 16164 1365 BAYLESS STATIONERS OFFICE SUPPLIES 7.31 OFFICE SUPPLIES 15.79 _UT-�CT__SUFP_CI E 5� OFFICE SUPPLIES ax W> 72.75 168.60 LEAOR l�1CRk THY-SY y 80.00 80.00 F 16166 1750 C H J MATERIALS LABORATORY COMP.TEST VIV.BRIDGE 16167 1781 CONSOLIDATEDELECTRICALDIST. SUPPLIES/EOC SUPPLIES/EOC 16168 1798 GERALD COLE COLE98/18/86 t i IbTb 5-rMfR_ETE__WS-fFTESSAYSTEFiS -SUR�CTES;C0RIE ,R LARGE- � i 16170 1876 _COPY LINE CORP. BAL.DUE_.INV.29466 I-- COPIER REMOVE.CHARGE 1878 CONNEY SAFETY PRODUCTS --_ _MEDICAL SUPPLIES,EOC - - 2042 DICKSON CO.OF INLAND EMPIRE STREET SWEEP.7/86 -2 27B u-D-EN N I 5- L EV A�3 - - -E V A N S-8 / 8 6 - - EVANS 8/86 726.00 726.00 63.46 6.74 70.20 25.00 25.00 126.67 126.67 7.50 114.26 - - 121.76 392.81 392.81 2,057.76 29057.76 - - -15 0.0 0 --- - --- --- - - 150.00 300.00 JCHREGR',* ATE 0,8I/21/86 V UCHER/ VENDOR VENDOR WARRANT NUMBER NUMBER NAME 16174 620 FLOWERS BY YVONNE 16175 2950 HUGH GRANT CITY OF GRAND TERRACE VOUCHER/WARRANT REGISTER PAGE 3 ITEM ____ITEM-_ WARRAN DESCRIPTION AMOUNT AMOUNT FLOWERS 9G.TIDWELL- 28.62-_- - L.C.C.EXPENSE,GRANT GRANT 8/86 GRANT 8/86 27.75 150.00 150.00 327.75 16176 3151 STANLEY HARGRAVE _ i HARGRAVE 8/18/86 _ 25.00 _ 25.00 16177 3155 JERRY HAWKINSON HAWKINSON 8/18/86 25.00 25.00 ; 16178 3163 HEALTH NET PETTA HEALTH INS.9/86 T 15.67 " PETTA HEALTH INS.9/86 150.00 HEALTH_INS. 164.22 HEALTH INS. _ 246.33� HEALTH INS. 246.33 HEALTH INS. 246.33 19068.88 16179 3218 HYDREX PEST CONTROL > PEST CONTROLrC/C 8/86 48.00 48.00 z' , 16180 3850 J E P TROPHIES NAME PLATESSIPLAN.COMM. 31.54 31.54 16181 4110 KICAK E ASSOCIATES ENG.SVCS 8/4-8/17/86 _ 19562.90 19562.90 „ 16182 -4654 MASTER PROTECTION ENT " 'SERV.FIRE EXTINQUISH.C/C M „ 49.15 M 49.15 16183 4656 DANIEL MCHUGH MCHUGH 8 M /86 25.00 25.00 16184 4658 BYRON MATTESON MATTESON 8/86 - 150.00 _ MATTESON 8/86a " 150.00 300.00 "x4^� 16185 4700 RAY MUNSON st�yg MUNSON 8/18/86""�";> ,' 25.00 _��25.00 L6186 4718 MORGAN AND FRANZ LIFE INS. 14.50 LIFE INS. - 21.75 -- LIFE INS.,, s ,.., h 21.75 R LIFE INS. 21.75 79.75 16187 5527 THOMAS Be PAGE PARK CLEAN-UP97/86 96.00 96.00 16188 5529 PACIFIC BELL COMP.PHONE 7.95 COMP.PHOME 7.96 _ EOC PHONE 32.00 PHONE CIVIC CENTER _ 903.11_ �26.09 --`- �- - _ PAY PHONE C/C PAY PHONE C/C 32.24 19009.35 16189 - 5565 ANTHONY PETTA PETTA 8/86 _ 134.33 V 134.33- 16190 5576 BARBARA P_FENNIGHAUSEN PFENNIGHAUSEN 8/86 _-- _ _ 150_.00__-___-__ - - -- PFENNIGHAUSEN 8/86 150.00 300.00 ___16191 -- 5579 _ PEOPLE HELPERS ONC. _ _ REC.SVCS.8/1-8/15/86 _ _ _ 2032.18 _ _ 29532.18 IOCHREGR CITY OF GRAND TERRACE )ATE 08/21/86 VOUCHER/WARRANT REGISTER /VOUCHER/ VENDOR ITEM _ ITEM VENDDR - k�N DESCRIPTION AMDUN 16192 6004 16193 6144 RAINBOW RACING SYSTEM BICYCLE FRAME NUMBERS RECO REFRIGERATION EOUIP.CO. REPAIR AIR COND.C/C PAGE 4 WARRAN AMOUNT 153.00 _ 153.00� 498.80 498.80 R V RSIDE H GHLAND WATER CO WATER,FIRE STATION 155.41 WATER,C/C 65.60 WATER,BART/PALM _-_ 42.04 -- _ _-- WATTR,MT.V/ARLISS 39.68 WATER,PARK-DEBERRY 401.26 WATER,PARK-MERLE CT 476.39 19180.38 16195 6301 RIVERSIDE SURPLUS HOSPITAL TENTS 19378.00 1,378.00 I�Tq��bT0 SAN B NANAR6TN S 0 .GOV-TT� SANBAG MEM8.86/87 - 303.66 303.66 16197 6601 SARGENT-SOWELL,INC. MEASURING WHEEL 107.30 107.30 16198 6655 „SIGNAL MAINTENANCE INC. f SIG.MAINT. 7/86 hN 219.48 219.48 ELEC.CITY BLD 3 119.04 ELEC.C/C,2 MONTHS 59196.93 ELEC.2 LIGHTS/PARK 25.07 IG S0 MONTHS r 19024#39 _ ELEC.BART/PALM' t`;,`,s; 11,93 ELEC,SIG.t31 386.54 - ELEC.S_P_lrNKLE�/ARK 14.67 6078.57 16200 6730 SO.CA.GAS COMPANY GAS,CITY BLDGS I2I 24.89 ---_ „GAS9C7C 38.04 62.93 16201 6960 TERRACE LANDSCAPE SERVICES LANDSCAPE MAINT.P'ARK/8/86 `. _- 900.00 LANDSCAPE MAINT.B P 8 86 60.00 LANDSCAPE MAINT.C/C 8/86 440.00 19400.00 L MILEAGE, 15.50 15.50 t - b ' 5 f 16203 7553 FRAN VAN GELDER VAN GELDER 8/18/86 25.00 25.00 16204 7590 VIKING FREIGHT SYSTEMS91NC FREIGHT,RETURN DISPLAY CASE �3Z e-8"(I�-ITESTTP�DEC C AL : C� b � U TOTAL CHECKS ___ I_CERTIFY THAT, TO SHE_BESLOF MY-MOWLEDGE, THE_AFORELISTED CHECKS -FOR PAYMENT -OF CITY -LIABILITIES -HAVE -- BEEN AUDITED BY ME AND ARE APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY _-_ __ _ _ _THOMAS 71.90 71.90 42.53 73,231.09 AUG 2 8 1986 PENDING MY COUNCIL APPROVAI. COUNCIL MINUTES QD NCIL AGENDA ITEM 3a L REGULAR MEETING - AUGUST 14, 1986 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Cente►P, 22795 Barton Road, Grand Terrace, California, on August 14, 1986, at 5 36 p m. PRESENT Hugh J Grant, Mayor Byron Matteson, Mayor Pro Tempore Tony Petta, Councilman Barbara Pfennighausen, Councilwoman Dennis L Evans, Councilman Thomas J . Schwab, Acting City Manager Ivan Hopkins, City Attorney Joe Kicak, City Engineer Ilene Dughman, City Clerk ABSENT Seth Armstead, City Manager The meeting was opened with invocation by Pastor Dave Jacobs, Oasis Christian Fellowship Church, followed by the Pledge of Allegiance, led by Councilman Evans. ITEMS TO BE ADDED TO AGENDA - 4A(1) - Title 18 Ad Hoc Committee Appointments, and 6C - Award of Annual Street and Storm Drain Maintenance Contract (GTC 86-12) ITEM DELETED FROM AGENDA - 4F(1) - City Entrance Signs CONSENT CALENDAR The following Consent Calendar items were removed from the Agenda for discussion 3G - Additional Appropriation for Barton Road Illuminated Street Name Sign Installation, 3I - One -Year Time Extension for Mt. Vernon Villas Phase I, Specific Plan/CUP 85-8 (Forest City Dillon), 3J - One -Year Time Extension for USA Condominium Specific Plan/CUP 85-11 (USA Properties) CC-86-210 Motion by Councilman Evans, Second by Mayor Pro Tem Matteson, ALL AYES, to approve the following Consent Calendar items A Approve Check Register No 081486, B Ratify 8/14/86 CRA Action, C Waive Full Reading of Ordinances on Agenda, D Approve 7/31/86 Minutes, Council Minutes - 8/14/86 Page 2 - E Accept and Authorize City Clerk to Record the Following Grant Leeds for Barton Road Rights -of -Way Donna Sue Haskell (AP 7#277-121-20), LaVerna E Fortney (AP F275-242-04), and Eugene T /Rosemary Andereaa (AP 7277-121-33) F RESOLUTION NO 86-37 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AMENDING ThE IDENTIFICATION OF ThE TRANSFEREE IN RESOLUTION NO 86-12 CONSENTING TO THE SALE AND TRANSFER OF CONTROL OF GROUP W CABLE AND TO THE TRANSFER AND ASSIGNMENT OF ITS CABLE TELEVISION SYSTEM AND FRANChISE H Authorize Closure of Ladera Street from Darwin to Browning on 8/23/86 from 2 00 p m to 10 00 p m for a 4th Annual Block Party ADDITIONAL APPROPRIATION - ILLUMINATED STREET NAME SIGNS INSTALLATION MT VERNON AND BARTON ROAD CC-86-211 Following clarification, Motion by Councilman Evans, Second by Mayor Pro Tem Matteson, ALL AYES, to approve an additional $1,200 appropriation from TDA Fund 18 to Line Item No 18-911-707 for Barton Road Illuminated Street Name Sign Installation, leaving an Unappropriated Fund Balance of $132,283 00 Relative to Consent Calendar Items 3I and 3J, one-year time extensions for Mt Vernon Villas (Phase I) and USA Condominiums, Councilman Evans, with Council concurring, requested items be acted upon in conjunction with the Public hearings PUBLIC PARTICIPATION Renee Mendes, 12135 Michigan, questioned and it was clarified that the Lions Club pays for utilities at the Senior/Community Center Voiced complaint about vehicles parked on Michigan in the area of Commerce Way as well as on lots throughout the City Captain Bradford, San Bernardino County Sheriff's Department, was requested to investigate problem It was noted the City cannot regulate parking on public streets other than for parking violations, nor can the City regulate vehicles on private property if parked with owners' consent Citizens should contact City or Sheriff's Department regarding potential violations Mary Robinson, 22621 Minona Drive, questioned status of water rate issue, was advised a report would be presented later in the meeting, at which time matter would be discussed PLANNING COMMISSION REPORT - The next Planning Commission meeting will be held August 18, 1986 Planning Director Kicak anticipated submitting report next meeting relative to current Site and Architectural processes within the City Relative to future planning of proposed commercial projects, Council scheduled a joint meeting with the Planning Commission and Chamber of Commerce for September 13th, 8 30 a m , in the Council Chambers Council Ni nUtes - 5/14/8b Pace 3 - Title 18 Ad Hoc Committee Appointments CC-86-212 Motion by Councilwoman Pfennighausen, Second by Councilman Evans, ALL AYES, to appoint the following members to the Title 18 Ad Hoc Committee William Dodge, Malcolm Seheult, and Marl. hendrix (to replace Daniel Plchuch, Stanley Hargrave, and Eugene Tidwell) The next regularly scheduled meeting was postponed to allow sufficient time for new appointees to review pertinent documents PARKS AND RECREATION COMMITTEE REPORT - Dick Rollins, Committee member, related coordination pro ems in construction of Terrace Hills Jr High School Snack Bar CRIME PREVENTION COMMITTEE REPORT - Minutes of the July 22, 1986 meeting were provided CHAMBER OF COMMERCE REPORT - Dick Yost, Vice President, reported on the following City Entrance Signs - hold-up due to inability to secure proper permits from the Planning Department Planning Director Kicak noted plans had not as yet been received Acting City Manager Schwab assured contact would be made with Chamber to pinpoint problem (2) Officer installation dinner to be held October 25, 1986 - encouraged everyone's participation (3) Regarding Chamber's Economic Development Committee's progress to attract business into the community, noted importance of cooperation and flexibility with all parties involved, felt guidelines should be developed to assist developers with proposed projects Plannina Director Kicak related general procedures and costs have been outlined, however, relative to a particular proposal, developers can only be advised by staff, who in turn submit recommendations to the Planninc Commission for final determination Councilman Evans suggested the following, due to past problems with Planning Commission decisions and subsequent appeals to the Council A workshop to establish basic criteria - ordinances could be changed or the Planning Commission instructed not to impose certain conditions, suggested amending current ordinances and establishing general guidelines for the Planning Commission to follow Councilwoman Pfennighausen noted some cities have established a fast -tracking system to assist major developers in cutting red tape, felt this an important consideration and a point in favor of in-house planning POLICE CHIEF REPORT - Captain Bradford, San Bernardino County Sheriff's Department, read FY 1985-86 Crime Statistic Report (copy on file with City Clerk), noting a substantial decrease in burglaries, larcenies, and traffic collisions FIRE CHIEF REPORT - June H onthly Activity Report from the San Bernardino County Forestry and Fire Warden Department was provided CITY ENGINEER REPORT Water Rate Increase Report - City Engineer Kicak summarized the Water Rate Increase Report dated August, 1986, which was based upon CM Encineering data and Riverside highland Water Company records Based Council Minutes - 8/14/86 Page 4 - upon that information, the rates appear to be fair and compatible with similar water companies Pir Kicak made the following recommendations (1) Request the plater Company acquire and maintain better records to ,justify current rates, due to incomplete information necessitating using averages in calculating report, if rates appear out of line after more accurate data is compiled, subsequent review should be made, (2) Recommend the Company maintain adequate measuring devices at all points of use, (3) Review the system in a few years, after major improvements are rude, for potential rate reductions Discussion followed regarding validity of report recommendations based upon data available Additional discussion was deferred until after Public hearings scheduled for 7 00 p m Recessed at 6 59 p m, reconvened at 7 10 p m TIME EXTENSION REQUESTS FOR MT VERNON VILLAS PHASE 1 (SP/CUP 85-11) AND USA PROPERTIES FUND, INC SP CUP - City Attorney hopkins clarified this action involves projects already approved and are not associated with the appeals scheduled for Public hearing Planning Director Kicak related Planning Commission's recommendations to approve one-year time extensions for above projects and gave an overview on the map of properties involved with all Public Hearing items V CC-86-213 Motion by Mayor Pro Fem. Matteson, Second by Mayor Grant, ALL AYES, to approve one (1) year time extensions for Mt Vernon Villas Phase 1 (SP/CUP 85-11) and USA Properties Fund, Inc (SP/CUP85-8) APPEAL OF PLANNING COMMISSION DENIAL OF VARIANCE REQUEST FOR OFF STREET AR A J AND MINIMUM A E ORDINANCE U - MT VERNON VILLAS PHASE II FOREST CITY D LLON) Planning Director Kicak related the Planning Commission's decision on August 4, 1986, to deny applicant's request to waive the requirements pursuant to provisions of Ordinance 100, Off -Street Parking, and Ordinance 104, Minimum Square Footage for unit size Mayor Grant opened Public Hearing Carol Tanner, representing Forest City Dillon, requested Council's approval of appeals, commented on the development and referenced prior conditional approval and subsequent bond financing, feeling previous actions indicative of Council's initial support of project Mayor Grant closed Public hearing CC-86-214 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to deny variances to waive requirements of Ordinance Nos 100 and 104 relating to off-street parking and minimum square footage (hit Vernon Villas Phase II) Council P'i nutes - 3/14/8b Page 5 - City Attorney hopkins clarified appeal pertains only to Phase II of Mt Vernon Villas project Councilman Petta observed above Ordinances were enacted in a timely manner to include this phase of the project, therefore, felt developer should respect requirements Motion No CC-86-214 carried, 3-2, with Councilmembers Evans and Pfennighausen voting NOE APPEAL OF PLANNING COMMISSION DENIAL OF CONDITIONAL USE PERMIT 86-3 AND SITE AND ARCHITECTURAL REVIEW - , MT VERNON VILLAS PHASE II, FOREST CITY DILLON Mayor Grant opened and closed Public hearing, with no further testimony presented CC-86-215 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to deny Conditional Use Permit 86-3 and Site and Architectural Review 86-6 Councilman Evans voiced support of project, opposed developer having to comply with Ordinances 100 and 104 and pay a pro-rata share of traffic signal costs on Mt Vernon Avenue and Canal Street Motion No CC-86-215 carried, 3-2, with Councilmembers Evans and Pfennighausen voting NOE SPECIFIC PLAN NO 86-1, MT VERNON VILLAS PHASE II (FOREST CITY City Attorney Hopkins related Planning Commission's disapproval of Specific Plan No 86-1, noting necessity for Council to take formal action Mayor Grant opened and closed Public hearing, with no testimony given CC-86-216 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to deny Specific Plan No 86-1, carried, 3-2, with Councilmembers Evans and Pfennighausen voting NOE PbBLIC PARTICIPATION (Cont'd) Dick Rollins, 22700 DeBerry, in conjunction with the President's campaign against drug abuse, noted many corporations and organizations are initiating a drug testing program for its personnel Suggested the City Council, Planning Commission, staff, and possibly Committee members voluntarily respond to a drug test through a qualified laboratory Mayor Grant noted seriousness of problem and felt Council members would not object to such tests 4iater Rate Increase Report (Cont'd) Feelino the basis for the share assessment no longer exists and has CC-86-217 subsequently become a penalty, Motion by Councilwoman Pfenninghausen, Second by Mayor Pro Tem Matteson, ALL AYES, to recommend that the 6ounci 1 Hi nutes - 3/14/86 Page 6 - Riverside Highland dater company's Board of Directors remove the Share Assessment and Meter Fees from the water billings Gene McPMeans, Manager, Riverside Highland :Dater Company, responds nq to questions, felt more reliable data will be available by the next Shareholder's meeting resulting from present improvements in operation such as time card record -keeping of employee activities, meter reevaluations, efficiency checks, etc Responding to Councilman Petta relative to the City assisting in securing available funds for capital improvements, Acting City Manager Schwab advised a joint powers authority has been investigated as a cooperative effort to acquire long-term financing, however, information acquired so far indicates rate -setting authority would have to be transferred to the City - this would require approval by the Water Company Board CC-86-218 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, to authorize the Finance Director to continue pursuing the joint powers authority approach and secure data in writing Councilman Evans noted time expended thusfar on the two previous reports, opposed the Motion feeling it a waste of Staff time Motion No CC-86-218 carried, 3-2, with Councilmembers Evans and Pfennighausen voting NOE COUNCIL REPORTS Playor Grant reported attendance at OMNITRAN S and SANBAG meetings on August 6, 1986 In response to Playor Grant, relative to August 7th correspondence from H r William Kaminsky concerning noise problems with motorcycle and off road vehicles in area of Vivienda Bridge Construction project, Acting City Manager Schwab advised item is currently being addressed Voting Delegate and Voting Alternate - League of California Cities Annual Conference in Los Anqeles, October 19-22, 1966 CC-86-219 Motion by Councilwoman Pfennighausen, Second by Councilman Evans, ALL AYES, to designate Mayor Grant the Voting Delegate and Mayor Pro Tem .1atteson the Voting Alternate for the League of California Cities Annual Conference in Los Angeles, October 19-22, 1986 LITTER PROBLEM - VIKING PROPERTIES AND ANTHONY'S MARKET Community Services Director Anstine related various complaints regarding litter problems on above properties, noted Anthony's Market, at present, is complying with the code, however, Viking Properties is not complying with one or more sections, renuested clear direction from Council for proceeding with enforcement Council indicated concurrence that the Ordinance should be enforced Council Minutes - b/14/86 Pace 7 - PLANNING SERVICES Acting City 41anager Schwab related in-house plannina cost projection ($80,865) as well as cost for current contractual planning services contract ($75,50U) Noted decision at this point is not one of economics, but relates to the nost efficient means to deliver the service Related advantages to in-house planning include better control, increased access to planning staff, and a stable fixed cost, disadvantages include risk of inability to retain competent staff at proposed salary scale and potential existence of insufficient workload to justify tull-time personnel Mayor Grant left Council Chambers at b 30 p m Councilwoman Pfennighausen felt current Contractor could not perform Contract within the limits of budgeted appropriation, noted the difference between projected in-house planning and last year's planning costs as only $1,192 Emphasized, with Councilman Evans concurring, critical nature of the next 3-5 years for the City and the need for an in-house service and staff with expertise in planning Mayor Grant returned at 8 33 p m Motion by Councilwoman Pfennighausen, Second by Councilman Evans, for in-house planning services, expediting appropriate advertisement for recruitment, with Council involved in the interviewing process Councilman Petta observed excellent job done by Planning Director Kicak, noted unsuccessful previous in-house planning, felt contracting with private industry more efficient and economical, opposed changing approach that has worked well thusfar Mayor Pro Tem Matteson related openness to in-house planning if shown benefits, however, saw none at this time Concurred with economical advantages of contracting, noted a planner with more expertise could be contracted if need is so determined Councilwoman Pfennighausen opposed disapproving in-house planning concept because of failure in the past, felt previous in-house Planning Department faulty by design Councilman Evans noted advantages of in-house planning include better control, fixed cost, and accessibility, noting frequent unavailability of current Planner, due to necessity of being elsewhere on other business Relative to contractual planning services, recalled proposals in excess of $100,000 received the previous year from various contractors considered experts in the field Felt hiring a young and innovative planner would be to the City's advantage The Motion failed 2-3, with ilayor Grant, Mayor Pro Tem Matteson, and Councilman Petta voting NOE Council Minutes - 8/14/86 Page 8 - ANNUAL STREET AND STORM DRAIN MAINTENANCE CONTRACT (GTC 86-12) Community Services Director Anstine related City's Annual Street and Storm Drain Maintenance Contract expired June 30, 1986, recommended Council award new contract to All Pro Construction, who is offering the lowest, most responsible price CC-86-220 Motion by Mayor Pro Tem Matteson, Second by Councilman Petta, ALL AYES, to award the Annual Street and Storm Drain Maintenance Contract (GTC 86-12) to All Pro Construction Adjourned at 8 45 p m The next regular meeting will be held u—rscay, August 28, 1986, at 5 30 p m Respectfully submitted, City Clerk APPROVED ayor .rTA ipoO T C R A I—EM ( ) COUNCIL ITEM (X}() AGENDA ITEM NO 2E SUBJECT GRANT DEED DEDTCATTnN - RARTnN Rnan UlTnPKITn]r MEETING DATE AUGUST 28. 1986 FUNDING REQUIRED NO FUNDING REQUIRED XX Attached are copies of Grant Deeds for Barton Road dedication for the following parcels Harold A. Heinrich Assessor's Parcel Number 277-121-17 Henry John Jay and Assessor's Parcel Number 277-121-16 Sarah Lee Jay Ronald F. White and Assessor's Parcel Number 277-121-51 Betty A. White Fern Amelia Finnegan and Assessor's Parcel Number 275-242-07 Joan Colleen McCabe STAFF RECOMMENDS COUNCIL Accept and authorize City Clerk to record above Grant Deeds of rights -of -way for Barton Road Widening project. JK/lh Attachments OI l 1, t Nil I (tow No I n,in No A P N 277-121-17 W14EN RECORDED MAIL TO (ity of Grand Terrace 22795 Barton Road Grand Terrace, (A 92324 MAIL TAX STATEMENTS TO SPA( E ABOVE 11-1I9 1 IN ron nEConDFR S USE DOCUMENTARY TRANSFER TAX $ Computed on the consideration or value of property conveyed OR Computed on the consideration or valueless liens or encumbrances remaining at time of sale - Slpneture of Declarant or Agent determining tax Firm Name GRANT DEED FOR A VAI UABLE CONSIDERATION receipt of whteh is hereby arknowledgPd Harold A ffeLnrich, a married man as his sole and separate property herrhy GRANT(S) to the ( ity of Grand Terrace clip real property in the City of Grand Terrace County of San Bernardino State of California described as A strip of land lyinq Northerly of a line that is parallel with and distant 17 00 feet Southerly of, measured at right angles to the Northerly line of the land described as follows The East one acre of that portion of Lot 4 lying North of the North line of the South 203 39 feet, of said Lot 4, in Section 5, Township 2 South, Range 4 West, SAN BERNARDINO MERIDIAN, in the (ounty of San Bernardino, State of (alifornia, accordinq to Map showinq lands of the East Riverside Land rompany, as per Map recorded in Book G, Page 44 of Maps, of said (ounty (ontains 0 042 Acres, more or less. (1,819 0 Sq. r't ) It is the express intention of this instrument to add an additional 17 00 feet of dedication to the Southerly side of Barton Road, creatinq a half right of way width of 50 00 feet ad3oininq the hereinabove described property F) a t F, d ; e S X, � //,/-i i I , M (it (VI:D 1 1 11986 CITY OF GLAND FCRRAC, STATE Or CALIFORNIA Iss COUNTY OF - _Riverside__ ---I Order No Escrow No Loan No A P N 277-121-16 WHEN RECORDED MAIL TO (ity of Grand Terrace 22795 Barton Road ( rand Terr-ice, (A 92324 MAIL TAX STATEMENTS TO SPACE ABOVE THIS LINE FOR RECORDERS USE DOCUMENTARY TRANSFER TAX t „ „ „„ „ Computed on the consideration or value of property conveyed OR Computed on the consideration or value less liens or encumbrances ramaining at time of sale Signature of Declerant or Agent determining tax — Firm Name GRANT DEED FOR A VALUABLE CONSIDERATION receipt of which is hereby acknowledged Henry John Jay and Sarah Lee Jay, Husband and Wife as Joint Tenants hereby GRANT(S) to the City of Grand Terrace the real property in the City of Grand Terrace County of San Bernardino State of California described as A Strip of land lying Northerly of a line that is parallel with and distant 17 00 feet Southerly of, measured at right angles to the Northerly line of the land described as follows The West one acre of the East two acres of Lot 4 in Section 5, Township 2 South, Range 4 West, San Bernardino Base and Meridian, as per map showing lands of T'ist River-ide Land company, in tho rounty of ;an Bernardino, State of (alifnrnla, ai, por plat thereof recorded in Book 6 of Maps, page 44, records of said (ounty EXCEPT the South 203 39 feet of said Lot 4, the North line of the South 203 39 feet hoing drawn parallel with the South line of said Lot (ontains 0 042 Acres, more or less (1,819 0 Sq Ft ) It is the express intention of this instrument to add an additional 17 00 feet of drdication to the Southerly side of Barton Road, creating a half right of way width of 50 00 feet adjoining the hereinabove described property, Dated :0t__1/& STATE OF CALIFORNIA 1 COUNTY OF 1 No ,crow No Loan No A P N 277-121-51 WHEN RECORDED MAIL TO city of Grand Terrace 22795 Barton Road Grand Terrace, CA 92324 MAIL TAX STATEMENTS TO SPACE ABOVE THIS LINE FOR RECORDER 3 USE DOCUMENTARY TRANSFER TAX & „ „ „„ -- Computed on the consideration or value of property conveyed, OR Computed on the consideration or value Ins Ilene or encumbrances remaining at time of sale Signature of Declarant or Agent detarmining tax — Firm Name GRANT DEED FOR A VALUABLE CONSIDERATION, receipt of which Is hereby acknowledged, Ronald F White and Betty A White, a Husband and Wife, as Joint Tenants hereby GRANT(S) to the city of Grand Terrace the real property In the City of Grand Terrace County of San Bernardino As per Legal Description attached hereto and made a part hereof State of California, described as Dated__ STATE OF CALIFORNIA �- CrlI1NTY ClF t - - --- --- Ot(lhr No F%now No Loan No A P N 275-242-07 WHEN RECORDED MAIL TO City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92324 MAIL TAX STATEMENTS TO SPACE ABOVE THIS LINE FOR RECORDERS USE DOCUMENTARY TRANSFER TAX $ Computed on the consideration or value of property conveyed OR Computed on the consideration or value less liens or encumbrances remaining at time of sale Signature of Declarant or Agent determining tax — Firm Name GRANT DEED FOR A VALUABLE CONSIDERATION receipt of which is hereby acknowledged Fern Amelia Finnegan and Joan Colleen Mc(abe, as Joint Tenants hereby GRANT(S) to the ( ity of Grand Terrace the real property in the City of Grand Terrace County of San Bernardino State of California described as That portion of Lot 14 of Tract 2966, G M (urtis Tract, as per Plat recorded in Book 40 of Maps, page 46 records of said (ounty lying Southerly of a line that is parallel with and distant 17 00 feet Northerly of, measured at right angles to the Southerly line of said Lot 14 Contains 0 039 Acres, more or less (1700 0 Sq Ft ) Tt is the express intention of this instrument to add an additional 17 00 feet of dedication to the Northerly side of Barton Road, Great-Lng a half right of way width of 50 00 feet adjoining the hereinabove described property i Dated August 19, 1986'n— ��- STATE OF CA�rr��1ARDINO Iss COUNTY OF_ —__— I On__ AUgUS.t-9; 1986 _ _ _ TA A66 C R A ITEM ( ) COUNCIL ITEM (KY) / AGENDA ITEM NO 1 (1 UAIE August 19, 19so 1^ 376 MEETING DATE AUGUST 28, 1986 SUBJECT BARTON ROAD WIDENING BETWEEN CANAL AND MICHIGAN STREETS FUNDING REQUIRED NO FUNDING REQUIRED xx The pity council has directed the Staff to proceed with the plans for the widening of Barton Road between Canal and Michigan Streets The preliminary design is complete and the right of way dedications have been sent out to the individual property owners along the frontage of Barton Road As of this date, of the total number of parcels (22), ;K of the property owners have dedicated the right of way The Staff has mailed out a follow up letter to those that have not responded and requested that they consider the dedication at the earliest possible date The Staff has also prepared a response to those property owners who had questions regarding the proposed dedications and improvements Southern California Edison Company on August 12, 1986, confirmed that the Underground Utility District, pursuant to Rule 20A, is feasible with a total cost of the project preliminarily estimated at $160,000.00 The r.ity's current allocation is $109,407 00 Southern California Edison indicated that additional funds needed for this project, of approximately $50,000 00, could be advanced to the City from future allocations It, therefore, appears that the project is feasible, provided that the rights of ways can be acquired at not cost to the City The city Council, in the near future, will be requested to take the following actions 1) Adopt an Ordinance enabling the City to form Rule 20A Underground Utility District throughout the City 2) Adopt a Resolution designating the boundaries of the proposed district, specifically, the frontage of Barton Road between Canal and Michigan Streets And, tc set a public hearing for the proposed Underground Utilities District project 3) After the public hearing, the City council will be requested to adopt a Resolution for the formation of that district Sample of these Resolutions have been forwarded to the City Attorney for his review and preparation of the final documents for this area STAFF RErOMMENDATION INFORMATION ITEM ONLY, UNLESS THE CITY CCUNCIL WISHES TO PROCEED IN A DIFFERENT DIRECTION JK/lh CITY OF GRAND TERRACE 'NFORIMATiON 0:qj Y PARKS & RECREATION COMMITTEE FETING `rr MONDAY, JULY 7, 1986 COUNCIL AGENDA ITEM AUG 2 8 1986 MINUTES MEMBERS PRESENT:DICK ROLLINS, KEN RINDERHAGEN, LOUIS GALVEZ, LENORE FROST, BARBARA CONLEY, CHUCK PERCY, AND JASON OTTER CITY STAFF PRESENT: RANDY ANSTINE AND RENEE MCCARTHY GUESTS. BARNEY KARGER CALL TO ORDER 7:32 PM by Chairman Rollins ITEMS 1. Barney Karger advised the committee what he has done in regards to the concession stand at TERRACE HILLS JR HI.. He needs the names and phone numbers of those who have volunteered to help on the project. Renee will see that gets to him so that work can be commenced. 2. Minutes of our May 5, 1986 meeting were approved on a motion by Barbara Conley , seconded by Chuck Percy. 3. PRAISE FELLOWSHIP OFFER OF LAND-- After discussion it was felt that the expenditure would not be warranted in respect to the lease length being offered to the City. 4 ELECTION OF OFFICERS --The following Officers were elected to serve the committee for the next year. LOUIS GALVEZ --- Chairman LENORE FROST---Vicechairman BARBARA CONLEY-Secretary 5. FUND ON HAND FOR USE ---Presently we have about $38,000.00 in park develop- ment fees collected by the City. Another $10,000.00 is apparently available in ROBERTI-ZBERG funds. In park bond funds we anticipate receiving another $25-26,000.00. Our discussion centered or each member thinking about needs of the community and the prioritizing of those needs will be discussed at at our next meeting. Possible sale or use of3the City's property on Blue Mountain was also discussed as a source of additional funds. 6. A short discussion was had on the Chamber of Commerce's invitation to have an entry in the TERRACE DAYS parade. More will be discussed at a later date 7. Chuck Percy brought up the possibility of our sponsoring an annual Golf Tournament similar to the one he had organized for the Lions Club More discussion will be had in subsequent meetings. iieeLiuv_ auiourneu at 9_01 RN nc-pc..t: �1 ] sk11, , t Ltu, d Louis Galvez Secretary i� z 1986 CITY OF GRAND TERRACE JNFO, "111;;vf�4 0`411 HISTORICAL & CULTURAL COIYT ILl EE Minutes of August 4, 1986 Meeting MUNCH, AGENDA ITEM , q C AUG 2 8 1986 The meeting was called to order at 7 PM by Chairman Viola Gratson Those present were Hannah Laister, Ann Petta, Viola Gratson, and Irene Mason Pauline Grant was absent. The Secretary's report for June was read. Motion to approve was made by Ann and seconded by Irene The last paragraph in this report was brought to the Council's attention by Mayor Grant wherein we stated that we were not consulted about the article in the Chamber of Commerce Newsletter Treasurer's Report Viola stated that our budget for the coming year will be $2,000.00. Old Business. Betty Duarte turned over to Viola all the forms she had for our future use. A letter was received from the Showcase Company requesting a tracer be put on the showcase as they had not received it as yet. Randy confirmed that it had been shipped The Chamber of Commerce will have a Miss Liberty American for their parade on Saturday, October 4th The booth that the Committee will use for Grand Terrace Days will be $25 00 payable to the Chamber of Commerce. As a Committee, we are questioning this fee since we are a city committee and the city is contributing a large amount of money toward the Chamber's budget for this affair. Viola will find out the size of our booth, then we will discuss having a sign made Flyers for our Arts & Crafts Fair will be printed and distributed We will have a book available for people to sign who have historical information or pictures. We will also have the flyer ready for sending out with the September sewer billings A letter was received from J Kescak Associates to name a street in tract 13205 for the street name dedication. There was not enough information on this for the committee to make a decision. Viola will find out more The meeting was ad3ourned at 8 15 PM. Irene made the motion, Ann seconded The next meeting will be September 8, 1986 due to the Labor Day Holiday Pespectfully submitted, - 4 HANNAH LAISTER, Secretary REC"EWED CITY OF GRAND TERRACE INIF-C-Xv";';T2N' ONLY CITY OF GRAND TERRACE AUG 2 8 1986 CRIME PREVENTION COMMITTEE MEETING Monday, August 4, 1986 MINUTES COUNCIL AGENDA ITEM 4 44 C Members present Chairman Laurie Payce, Vice Chairman Ron Wright, Secretary Robert Bailes, and Tom Semph Absent Treasurer Ralph Buchwalter Guest Mr Terry Krider Mr Terry Krider is a Grand Terrace citizen who attended the meeting as he was interested in one of the vacancies The meeting was called to order at 6 10 P M The regular meeting was called to order by Chairman Payce ITEMS FOR DISCUSSION 1 The minutes from the interim meeting of July 22 were reviewed and a motion by Ron Wright and a second by Robert Baffles approved the previous minutes 2 Mr Ed O'Neil, former committee member, requests that an item be placed in the minutes stating that his term had expired and that he did not request reinstatement to the committee and did not resign 3 Sharon Korgan, Community Service Officer, and Senior Deputy Floyd Gilbreth were unable to attend this meeting It was discussed by committee members that a meeting will have to be set which will accommodate Ms Korgan and Senior Deputy Gilbreth's schedules The purpose for this meeting would be to get direction and input on both Ms Korgan's and Senior Deputy Gilbreth's objectives 4 It is recommended and carried that Ms Korgan obtain a copy of the daily log from the City Clerk It is the committee's understanding that the daily log is delivered to the City Clerk's Office at the beginning of each new work day 5 The next committee meeting has been set for Monday, September 8 at 6 P M The first Monday in the month of September is a holiday The meeting was adjourned at 6 45 P M Respe tively submitted, V 1986 CITY OF GKAND TERRACE R ERT S BATI r r_retary IN FOR i"II ei .11 I C 'q I y MUNPIL AGENDA ITEM t 4E AUG 2 8 1986 CITY OF GRAND TERRACE EMERGENCY OPERATIONS COMMITTEE MEETING T.(T7ATTTrV U C JUNE 26, 1986 The meeting was called to order by Ed Luers, Chairman, at 7 00 p.m. in the Emergency Operations Center. PRESENT ED LUERS, JIM HODDER, MIKE HARRIS & VIC PFENNIGHAUSEN Ed Luers reviewed the list of medical supplies that have been ordered for the Emergency Operations Center with the committee. The committee is waiting for information from Randy Anstine about getting a large tent for the E.0 C. The committee went over the draft of the new City of Grand Tbrrace Emergency Operations Plan. Changes and corrections will be followed up by the July committee meeting. The next meeting will be held July 17, 1986. The meeting was adjourned. Respectfully submitted, Vic Pfennighausen, Secretary � � G Approv Date C]1 + OF L2nil� l L t,tvi 'r ZA t August 21 ! �98( .jTArr C U T C R A ITEM ( ) COUNCIL ITEM ( MEETING DATE August 28 1986 AGENDA ITEM NO SUBJECT ADOPT 1985 UNIFORM FIRE CODE FUNDING REQUIRED NO FUNDING REQUIRED XX The County Fire Warden has requested that the City adopt the most current version of the Uniform Fire Code The County through the California Department of Forestry administers the applicati2-i of the Fire Code and wishes the City to adopt the most current policies. The County has adopted the 1985 Uniform Fire Code by Ordinance No 3054 The City will be required to amend our Municipal Code Section 15 18 dealing with the Uniform Fire Code. The highlighted changes are as follows 1 Hand-held candles are not allowed in public assembly 2 Kerosene heaters are not allowed in apartments 3 Requires separation of flammable liquid from open tanks and dikes 4 Off-street parking of vehicles containing flammable liquids are not allowed in residential areas 5 Establishes criteria for parking and garaging vehicles containing hazardous mateials 6 A penalty section is added that states all Fire Code violations will be infractions and not misdemeanors with exception of Article 3 This is not a comprehensive list of the changes, but highlights the important changes The urgency ordinance will be available for the packet by August 26th, as it is being modified by the City Attorney STAFF RECOMMENDS Council hold a Public Hearing and adopt the attached ordinance as an urgency ordinance TS bt DATE T- ., C R A ITEM ( ) COUNCIL ITEM �X) A T MEETING DATE. August 19, 19S, 12_8 1000 AUGUST 28, 1986 AGENDA ITEM NO SUBJECT MR WOODRING'S REQUEST FOR WAIVER OF SITE & ARCHITECTURAL REVIEW FEES FUNDING REQUIRED NO FUNDING REQUIRED xx Mr Woodring, who is proposing to construct a hobbyshop of approximately 400 square feet, appeared before the City council and requested that he be excused from the fees which are normally collected for Site & Architectural Review and the Environmental Assessment Staff has reviewed the costs associated with such processing through/the Staff and the Planning Commission and the costs to the City vary from project to project, depending on the magnitude of the project and the applicant's willingness to present the initial renderings in accordance with the requirements The costs vary from as little as $40 00 for the review, to an amount excedding $1,000 00 The average cost to the pity, considering 32 individual Site & Architectural Reviews, has been $643.23. The Staff discussed this matter with the Planning Commission as it pertains to their desires to conduct the reviews of projects, such as the one Mr Woodring is proposing The Planning Commission did not take an official action at this meeting However, they feel that the Title 18 Ad Hoc Committee, at their next meeting, should review the portion of the Ordinance and recommend the changes in the Ordinance as it pertains to the individual projects, which are subject to review by the Planning Commission versus those that should be reviewed by the Staff With respect to the specific project, the Staff would recommend the following THAT THE CITY COUNCIL AUTHORIZE STAFF TO ISSUE A BUILDING PERMIT ON THE APPROVED PLANS WITHOUT ANY FURTHER ARCHITECTURAL REVIEW AND ANY ADDITIONAL FEES, OTHER THAN THE NECESSARY BUILDING PLAN CHECK AND INSPECTION FEES JK/lh I DATE August 21, 1986 C R A ITEM ( ) AGENDA ITEM NO SUBJECT �TArr �C U T - 7-4 FUNDING REQUIRED NO FUNDING REQUIRED X COUNCIL ITEM (X) MEETING DATE August 28, 1986 REFUSE FRANCHISE PROPOSAL Loma Linda Disposal has proposed a non-exclusive franchise agreement between the City and the current refuse haulers, namely, Loma Linda Disposal, Curran's Disposal, Mark's Disposal and Jack's Disposal You will recall that in January of this year a proposal was made by Loma Linda Disposal for an exclusive franchise for refuse disposal The proposal was re3ected over a concern of lack of competition and choice for commercial refuse service Loma Linda Disposal currently provides residential refuse service to all but about a dozen homes that currently elect to receive the service The proposal calls for an exclusive, non -mandatory residential service to be provided by Loma Linda Disposal and a limited franchise agreement for commercial serviced by all the companies mentioned The disposal companies want to protect their business interests and the City would gain an additional source of revenue, as well as keep the number of the heavy vehicles on the street'to a minimum We currently franchise for revenue and regulation purposes electrical utility, natural gas utility, and television cable Franchise of the refuse utility would allow council to have the option of having rate -setting authority for commercial, residential, or both. Staff is submitting this proposal to negotiate before Council for direction prior to meeting with the companies and hammering out a franchise agreement that the Council does not wish to consider STAFF RECOMMENDS RECOGNIZING THE ADVANTAGES OF A FRANCHISE TO THE CITY, FOR COUNCIL TO DIRECT STAFF TO NEGOTIATE A RESIDENTIAL DISPOSAL AND COMMERCIAL DISPOSAL FRANCHISE TO BE BROUGHT BACK TO THE COUNCIL FOR CONSIDERATION TS bt Attachments I HUGH J GRANT Mayor BYRON MATTESON Mayor Pro Tom Council Members TONY PETTA DENNIS L EVANS BARBARA PFENNIGHAUSEN SETH ARMSTEAD City Manager August 19, 1986 Mr Robert M. Sliepka, President Loma Linda Disposal Co , Inc. P. O Box 818 Loma Linda, CA 92354 Dear Mr Sliepka On August 6th you indicated a desire to pursue a franchise proposal similar to the one proposed earlier this year in January. The proposal differs in that you indicate a desire to allow three other haulers for commercial refuse, namely, Curran's Disposal, Mark's Disposal and Jack's Disposal. The City denied the original proposal due to concerns of lack of competition. This proposal would allow competition to exist as well as protect the City from the disorganization and confusion that could result from having too many operators within the City With the Mayor's concurrence, I have placed this item on the agenda of August 28th for discussion Staff is recommending to council that negotiations take place between yourself and the other three companies to draft an acceptable franchise agreement We tentatively will schedule this item for 7 00 P M. Please notify the other three haulers and indicate they are also invited to the meeting to provide any input towards a positive result If you have any questions, please do not hesitate to call me Sincerely, Thomas Schwab Acting City Manager TS bt 1 22795 BARTON ROAD GRAND TERRACE, CA 92324-5295 Civic Center — (714) 824-6621 Planning — Engineering — (714) 825-3825 0 LOMAI LINDA DISPOSAL CO., INCO Serving 'Coma 'Linda — Ktueritale — alton — !grandl terrace P O BOX 818 LOMA LINDA CA 92354 . PHONE (714) 825-3402 Yard and Office 10412 Richardson St Loma Linda CA Augusto, 1986 iqr. Tom Schwab, Asst. City Tanager City of Grand Terrace 22795 Barton Rd. Grand Terrace, Ca. 92324 Dear Mr. Schwab, You may recall that I submitted a proposal to the City along the lines of establishing a refuse ordinance and also the possibil- ity of entering into a contract between ray company and the Cyty. We subsequently had a number of meetings ,with you, Seth, and Ivan Hopkins, concerning the various aspects of trying to put to- gether a package wherein an e.cclusive franchise could be put into effect. There seemed to be a general consensus that there would be no objections to an imposition of a 151 francnise fee payable to the City to do the billing and collection but there was some hesitancy dith the aspect of what to do with the other Ma,;or haul- ers in the City, namely Curran's Disposal, IN'ar_-c's Disposal and Jac1c1s Disposal. This matter was placed on the agenda and was heard before the council the latter part of January of this year and because of the objections by the various representatives of those companies, the council saw fit to reject the entire matter. It now seems that all the operators who were oresent at that meeting were in agreement to share in a limited franchise agree- Tnent to work in the City, with my company picking up the resident- ial stops as we had discussed and the commercial accounts would be serviced by the rest of us. All of us then, Tom, could lice to arrange a Teeting witn you and any members of the staff to discuss this matter as I believe you have been supplied with all the necessary documents concerning (a) refuse ordinance and (o) francnise agreement, and in this -ray re can do array with the five year amortization �,11 of those com- panies 41-o have had licenses and have been aor_king in the area ;:any years woula oe considered elic-iole in the letting of a fran- chise _nac-e :) We would appreciate betting together with ,you as quickly as possible as there is a predatory company from the city of Riverside wrecking havoc within the City by cutting prices far below cost with the intent purpose of driving us all out of busi- ness. Once that happens the City will be at the mercy of that company. Sincerely yours, Robert T/i. Sliep_ ka President RMS d i w UHit August 21, 1986 v4,AoTJA— T 12-8 12-8 5033 6006 6 12-1 1045 C R A ITEM ( ) COUNCIL ITEM �'X) MEETING DATE AUGUST 28, 1986 AGENDA ITEM NO iJ� SUBJECT REQUEST FOR WAIVER OF FUTURE DEVELOPMENT OF OBSERVATION DRIVE FUNDING REQUIRED NO FUNDING REQUIRED xx T J Austyn, Inc , developer of Tract 13050 and 13205, has requested a General Plan Amendment Circulation Element to terminate Observation Drive at Van Buren Street, in lieu of an extension of said Observation Drive southerly to Main Street in accordance with the General Plan The request of T J Austyn, Inc was presented to and considered by the Planning commission at their regular meeting of August 4, 1986 The Planning commission considered the request and by a vote of 4-3, is recommending to the city council to consider a General Plan amendment to terminate Observation Drive at Van Buren Street If this request is granted, this would eliminate Condition #2 of the Tentative Tract 13050, specifically, to construct Observation Drive to the southerly limits of the sub3ect tract The Staff recommended to the Planning commission that this be considered favorably The purpose for this recommendation was the fact that Observation Drive is constructed to collector street standards The purpose of the collector is to convey traffic north and south to ma3or and arterial streets within the city The proposed location, in accordance with the General Plan of the Observation Drive, is generally at the bottom of Blue Mountain With the allowable densities, and not a very likely potential of residential development of Blue Mountain, constructing Observation Drive at that location would not serve it's intended purpose The streets which have been proposed within the Tracts 13050,and 13205 are adequate to serve the needs of the local development, as well as conveying the traffic from that local development into the existing collectors and major streets A review of the proposal for the construction of the Observation Drive along Calitcrnia Aqugduct southerly from Van Buren to Main Street, indicates that potential right of Eminent Domain may have to be exercised by the pity council to obtain the right-of-way at the southwest corner of Blue Mountain court and Pico Street Attached, for your information, is a copy of minutes from the Planning commission Meeting of August 4, 1986, Staff Report which was presented at that time, along with 2 letters from Mr Bill Storm, T J Austyn, Inc to the Planning Commission and the other from Mr Richard Haase, Van Dell & Associates, to the pity council, requesting consideration of the waiver of condition #2, specifically the construction of STAFF REPORT r ITY ( OUNC IL AUGUST 28, 1986 12-8 5033, 12-8 6006, 12-1 1045 Page 2 Observation Drive southerly of Van Buren and a request for General Plan Amendment Circulation Element to eliminate Observation Drive between those limits STAFF RECOMMENDS THAT THE CITY COUNc_IL CONSIDER THE PLANNING COMMISSION'S RECOMMENDATION JK/lh Attachments Conditional Use Permit 85-11. Chairman Caouette voted against the motion. IIIC. Request for Consideration of Waiver of Condition #2 of Conditions of Approval for Tract 13050, to terminate Observation Drive at Van Buren. Chairman Caouette asked for Staff Report. Joseph Kicak, Planning Director, stated that the request from T J Austyn, Inc is to have the Planning Commission recommend to the City Council that a General Plan Amendment be considered in the Circulation Element of the General Plan, to eliminate Observation Drive between Van Buren and Main Street. As it is shown in the General Plan Circulation Element, it is somewhat different than what has been constructed to date. As it is constructed, the location of Observation Drive follo,rs the California Aquaduct and is constructed almost to Van Buren Street. It would seem logical that if it does continue that it should continue along the California Aquaduct. Mr. Kicak noted that it is Staff's opinion that the location of Observation Drive in the location shown on the General Plan between Van Buren and Main Street would not really serve the purpose for which it was intended, to collect traffic from the east and carry it north and south to other collecting streets and westerly to the north and south arterials. Staff recommends that the Planning Commission, if they consider retaining Observation Drive, that they continue - Observation Drive southerly along the alignment of the California Aquaduct. Chairman Caouette asked if there were any questions of staff. - The following is discussion that took place after motion made by Commissioner Hargrave and seconded by Commissioner Cole recommending that the City Council grant the request for eliminating Condition #2 of Conditions of Approval for Tract 13050, requirement to construct Observation Drive south of Van Buren and that the General Plan Circulation Element be amended to terminate Observation Drive at Van Buren. Both the maker of the motion and the seconder agreed to the following discussion and testimony. Vice -Chairman Hawkinson stated his concern regarding the property over California Aquaduct. He saw another linear park, creating an ongoing maintenance problem to the City. Also, noted that a parcel might be affected by the construction of Observation Drive. Joseph Kicak, Planning Director, stated that it would impact P C Minutes 8-4-86 Page 5 parcel north of Main Street in Tract 13205. Vice -Chairman Hawkinson requested that they hear from the applicant as to what he intends to do with either parcel. Bill Storm, T.J. Austyn, Inc., stated that if Observation Drive is to follow the California Aquaduct, it would go through some private backyards that already exist. Noted that in Tract 13205, they had 2 choices, either doing a park or leaving it bare dirt surrounded by a chain link fence. They offered to put in a park at their cost and pay park fees, this would include the landscaping and irrigation system. Vice -Chairman Hawkinson noted that he saw 3 alternatives, one that it stay as unimproved property. Second, a park be developed, as proposed by the developer, but then the City would inheret an ongoing maintenance problem. Noted that there seems to be merit to putting a street on top of the aquaduct. He considered this the best alternative for minimizing the maintenance. Agreed with the point that if Observation Drive is continued, as was proposed by current General Plan, it would not be used for it's intended purpose. Chairman Caouette asked if there was no objection that Councilwoman Pfennighausen might address this issue. Councilwoman Pfennighausen pointed that one of the things that the City Council is faced with on these linear parks is that they are now having to water with liquid gold, and that the general discussion has been that the City Council would not accept any more of those parks than they already have. Chairman Caouette asked Mr. Kicak if he had any comments. Joseph Kicak, Planning Director, stated that Observation Drive originally was not proposed over the aquaduct through their subdivision or the Tract 13205, north of Main Street. South of Van Buren, they were attempting to follow the General Plan alignment as much as possible. Mr. Kicak noted that he had no problem if Observation Drive continued along the aquaduct. In response to Commissioner Hargrave's question if there should be any condemnation required, he added that at the parcel on the southwest corner of Pico and Blue Mountain Court and a portion of the Sisters' of St. Benedict property, would require eminent domain, if Observation Drive is to continue to Main Street. Chairman Caouette asked the applicant if he had any comments. Bill Storm, stated that the problem with Obseration Drive was P.C. Minutes 8-4-86 Page 6 the economics of it. It would be a very expensive street to try to build and that it creates major engineering problems. Stated that they were originally conditioned to improve Observation Drive 1/2 width adjacent to their parcel. Stated that they would solve all of the drainage problems in that area and not build the one-half of Observation Drive southerly of Van Buren. They foresaw that one-half of Observation Drive southerly of Van Buren being built, but never used. They are proposing to build drainage facilities to accept whatever water would come into the area. Commissioner Hargrave asked if they would or would not have drainage problems south of Van Buren if Observation Drive stops at Van Buren. Joseph Kicak, Planning Director, noted that there will still be some drainage problems from the area of Blue Mountain to the east. Chairman Caouette recognized Barney Karger, a property owner in that area, requesting to address the Commission. Barney Karger, 11668 Bernardo Way, stated that he owned 10 acres directly to the south of that parcel being discussed, that southerly extension of Observation Drive would place many more constraints on his property, that many property owners in the Blue Mountain Court area do not want it going through. Recommended that Observation Drive stop at Van Buren and no go any further. Further discussion took place among the Planning Commissioners and applicant regarding the development of a linear park. The developer noted that they reviewed their plan with the City Council prior to formal submission of plans. Commissioner Cole noted that the proposal is to terminate Observation Drive at Van Buren, and it does not address park development. Richard Haase, Van Dell & Associates, Engineering Consultants, for Tract 13050. Noted that there was a problem with separa- ting Tract 13205, which is northerly and adjacent to Main Street, and Tract 13050, which is centered upon Van Buren. Observation Drive in the portion of Tract 13050 is on the easterly side of that Tract Currently, it is being utilized for an existing citrus operation, which will continue in that status. A park was not part of the Tentative Tract Map for 13050. They are essentially addressing Observation Drive as a roadway, and it's southerly point of termination Noted that for a variety of reasons expressed in Staff Report and also in the letter from the developer, which indicates low density development easterly and southerly of Mr. Karger's property, there will probably be insufficient traffic generation to utilize a street of this nature. Mr. Haase felt that existing streets P.0 Minutes 8-4-86 Page 7 and proposed streets in Tract 13050 are sufficient by design to accommodate any traffic there might be Also, noted that a location of a property line to the south, will make the extension of Observation Drive southerly very clumsy in terms of creating undevelopable parcels, as well as possibly necessitating expensive rights -of -way acquisitions. Noted that relative to drainage concerns, Tract 13050 has accommodated th°e drainage with a variety of channels and structures to take water from Blue Mountain and that area to existing and proposed streets. Commissioner Hargrave stated his concern with drainage and asked if Staff was satisfied with Mr. Haases' comments. Joseph Kicak, Planning Director, noted that as a result or a major reason for the drainage structures that they are required to install is because of the proposal to terminate Observation Drive at Van Buren. That would solve one problem with respect to drainage. With respect to solving the drainage problem at that intersection, if Observation Drive terminates, he noted that yes, the problem would be solved by the proposal that has been reviewed by Staff and proposed by the Developer. PCM 86-73 Motion by Commissioner Hargrave and seconded by Commissioner Cole and passed by a 4-3 vote, to recommend that the City Council grant a request for waiving of Condition 42 of Conditions of Approval of Tract 13050 and to amend - the General Plan Circulation Element that Observation Drive terminate at Van Buren. Chairman Caouette, Vice -Chairman Hawkinson and Commissioner Munson voted against the motion. IV. PUBLIC HEARINGS IVA. Request for a Variance from Ordinance 100, Off -Street Parking and Ordinance 104, Minimum Square Footage for Residential Unit Size. Chairman Caouette asked for Staff presentation. Joseph Kicak, Planning Director, presented Staff Report. Stated that the applicant has requested a variance from both of these Ordinances. The public hearing has been properly advertised and all of the property owners required to be P C Minutes 8- 4-86 Page 8 PLANNING COi4IISSION STAFF REPORT PLANNING COMMISSION MEETING DATE FROM: AGENDA ITEM NUMBER SUBJECT 12-8 5033 12-8 6006 AUGUST 4, 1986 PLANNING DEPARTMENT III — D Request for Waiver of future development of Observation Drive. Applicant is T.J Austyn, Inc. Attached you will find a letter from T J. Austyn, Inc requesting that Condition #2, extension of Observation Drive between Van Buran and Pico Street be deleted from Conditions of Approval of the Tentative Tract Map 13050. In a previous informal discussion, the Planning Commission indicated a desire to continue Observation Drive, at least to Pico Street. The General Plan Circulation Element indicates that Observation Drive should continue southerly between Van Buren and Pico, not necessarily following the alignment of the California kquaduct. Northerly from Van Buren, Observation Drive is constructed along both sides of the centerline of the California Aquaduct To adhere strictly to the Circulation Element of the General Plan, Observation Drive should continue all the way to Main Street, however, not following the aquaduct Logically, if Observation Drive is to be constructed, it should be constructed along the California Aquaduct Staff would recommend that the Planning Commission consider two (2) options 1) Terminate the Observation Drive at Van Buren, in lieu of following the Circulation Element of the General Plan proposed alignment, since that alignment from the topography standpoint and the location of the property lines as they now exist, does not appear logical 2) To continue the Observation Drive along the alignment of the California Aquaduct to Pico Street and terminate at that location Termination of Observation Drive at Van Buren would require a General Plan amendment. Continuance of Observation Drive along the Aquaduct and terminating at Pico Street would likewise require a General Plan amendment. Since the purpose of Observation Drive is to collect traffic easterly of said Drive and thus providing access to east and west streets such as Pico, Van Buren, DeBerry and Palm Avenue, it would appear that Observation Drive southerly of Van Buren would serve little purpose. The areas above Observation Drive are steep and not likely to development into residential use. STAFF RECOMMENDS THAT THE PLANNING COMMISSION MAKE THE RECOMMENDATION TO THE CITY COUNCIL THAT THE GENERAL PLAN BE AMENDED TO TERMINATE OBSERVATION DRIVE AT VAN BUREN AND ELIMINATE FROM THE GENERAL PLAN CIRCULATION ELEMENT THE SOUTHERLY EXTENSION AS IT IS NOW SHOWN ON THE PLAN. JK/lh T J ACISTYN, INC 500 N Newport Boulevard Suite 201 Newport Beach California 92663 (714) 642-6659 RECEIVED AT JUN 3 01986 Mr Joe Kicak Kicak and Associates 22365 Barton Road Suite 110 Grand Terrace, CA 92324 Sub3ect Terrace Hills TM 13050 Dear Mr Kicak. As you know, on September 12, 1985 the Grand Terrace City Coun- cil approved the sub3ect tract for development Condition of Approval Number 2 of the Staff Report dated August 5, 1985 re- quired that the developer bond for the improvements of the west- erly half of future Observation Drive from Van Buren to the southerly boundary of the property We question the appropri- ateness of the eventual continuation of Observation Drive We strongly believe there will never be a need to extend Obser- vation Drive beyond Van Buren. The following reasons support our conclusion- 1 In conDunction with previous approvals of Phase I of Tract 13050, we agreed to complete the full width of Observation Drive to Van Buren This full width de- velopment gives Observation Drive its logical termi- nu3. 2. Difficult topography makes it very unlikely that any development will occur easterly of future Observa- tion Drive thereby eliminating any need for continua- tion of the street 3 Any extension of Observation Drive beyond Van Buren would be extremely expensive because of the difficult topography and engineering constraints forced by the California Aqueduct 4 If there are any traffic needs between Pico and Van Buren, access can easily be achieved on streets within the boundaries of Tract 13050. We are confident that after you review the considerations in- fluencing the need for future Observation Drive that you will concur with us in that Observation Drive does not need to ex- tend beyond Van Buren Accordingly, we hereby request that Condition Number 2 of the Staff Report dated Auqust 5, 1985 be waived and the developer be relieved of any future obligations to the development of Ob- servation Drive We also request that the City of Grand Ter- race remove this section of roadway from the City General Plan Mr. Kicak, thank you for your serious consideration of this matter and please process our requests as appropriate. If we can provide any additional information or be of any further assistance, please do not hesitate to contact us Sincerely, Nll Storm BS/e3s far LeL srC_l Lnc August 20, 1986 The Honorable Mayor and City Council, City of Grand Terrace c/o Mr Joseph Kicak, Planning Director - City of Grand Terrace Kicak and Associates 22365 Barton Road Grand Terrace, CA 92324 PETITION ON BEHALF OF T.J. AUSTYN, INC., APPLICANT, FOR APPROVAL AND ISSUANCE OF A STATEMENT OF INTENT TO AMEND THE GENERAL PLAN CIRCULATION ELEMENT TO REMOVE OBSERVATION DRIVE FROM VAN BUREN STREET SOUTHERLY TO THE CITY BOUNDARY ON THE BASIS OF INSUFFICIENT ANTICIPATED PUBLIC NEED AND ALSO FOR APPROVAL OF A WAIVER OF THE CONDITION OF APPROVAL FOR TENTATIVE TRACT NO. 13050 REQUIRING BONDING FOR THE IMPROVEMENT OF OBSERVATION DRIVE FROM VAN BUREN STREET SOUTHERLY TO TRACT BOUNDARY Dear Mr. Mayor and Members of the City Council, The General Plan Circulation Element is mandated by the State to assure consideration of the anticipated public need for expansion of a community's roadway network to properly accommodate traffic generated by future growth. Not infrequently, there are changes in a community's nature of and geographical directions of growth from as originally contemplated at the time the General Plan and its component elements were formulated and approved due to a variety of reasons including, but certainly not limited to, modification of the community's use priorities, insufficient consideration of development constraints such as incompatible topography, and the many dynamic forces underlying the market for products of the land development process. When evidence and public response indicates that the anticipated public need for expansion of a particular com- munity roadway as reflected in the Circulation Element is no longer appropriate then it is apparent that an amendment of the General Plan Circulation Element with respect to that roadway merits approval. This is the case in the matter of the above -referenced oortion of Observation Drive First, due to prohibitive topographic constraints, it is very unlikely that the approximately 180-acre Blue Mountain area in the vicinity east of the existing and proposed residential tracts, includinq Tentative Tract No. 13050, will experience future development of residential use densities or for other uses which would generate sufficient traffic to necessitate an extension of Observa- tion Drive to serve this area It should be noted that currently most of this area is classified on the General Plan as limited agriculture and therefore might never develop noticeably beyond the prevailing uses. Second, the existing streets terminating in the site of Tentative Tract No. 13050 together with the streets proposed for the Tract, which do not include the extension of Observation Drive from Van Buren Street southerly to the Tract L t an Dell and Associates Inc Paqe Two Letter to the City of Grand Terrace August 20, 1986 boundary, are capable by design of accommodating not only existing traffic in the vicinity but also increasing traffic to and from the newer northerly adjacent tracts as they attain and achieve full occupancy, traffic to and from probable future development to the east on Blue Mountain, and, of course, traffic to and from Tract No. 13050 at full occupancy Additionally, the area immediately south- east of Tract No 13050 and northerly of and adjacent to Pico Street is tenta- tively planned for development into acreage parcels, according to property owner/developer Mr. Barney Karger This density of residential development would not generate sufficient traffic to justify the extension of Observation Drive from Van Buren Street to Pico Street and would be better served by interior, possibly private, streets connecting with Pico Street. Also, the site planning flexibility of this concept would be severely impacted by the extension of Observation Drive from the southerly boundary of Tract No. 13050 southerly through this site to Pico Street. Third, with regard to that portion of a future Observation Drive from Pico Street southerly to the City boundary (Main Street), as discussed in the Planning Com- mission Staff Report dated August 4, 1986, to adhere to the General Plan Circula- tion Element, future Observation Drive should continue southerly to Main Street not following the alignment of the easement and facilities of the California Aque- duct, though it could do so if one were to digress logically from the intent of the General Plan However, in either option, existing property boundaries and uses and approved future uses in this area would create a difficult and costly right-of-way acquisition without sufficient basis in public need. Traffic generated by existing and proposed uses of properties southerly and adjacent to Pico Street are well -served by the same. Southerly of those properties, existing streets in the vicinity of and proposed streets in Tentative Tract No. 13205, again not including the extension of Observation Drive from Pico Street to Main Street, are capable by design to accommodate not only existing traffic in the vicinity but also traffic to and from probable future development to the east on Blue Mountain, and, of course, traffic to and from Tract No. 13205 at full occupancy. Lastly, in the Planning Commission meeting on August 4, 1986, concerns were raised that Observation Drive could also serve as an interceptor of storm drainage from Blue Mountain for distribution of this water into other existing and proposed public streets. The public need for that use of Observation Drive is readily removed by drainage channels, desiltation basins and outlet structures as have been proposed for Tract No 13050 which not only achieve the above -said purpose but also clean the storm water of the majority of sediment and debris before it enters the public streets. It is anticipated that similar methods will be used by other new development in this area in lieu of extending Observation Drive and with the same increased effectiveness In the same vein, location of anticipated public utility systems can also be readily achieved within existing and proposed public streets, again not including Observation Drive, and within private streets and easements. `:ar DeL' and Associates Irc Page Three Letter to the City of Grand Terrace August 20, 1986 In summary, there is little if any apparent public need for the future extension of Observation Drive from Van Buren Street southerly to the City boundary in terms of accommodating existing or future traffic, to provide a location for public utilities, or to serve as a storm drainage device On that basis, your approval and issuance of a statement of intent to amend the General Plan Circulation Element to remove that portion of Observation Drive is recommended and merited. Therefore, your approval of a waiver of the Condition of Approval for Tentative Tract No. 13050 requiring bondinq for, and therefore possibly construction of, a portion of Observation Drive from Van Buren Street southerly to the Tract boundary is also logically warranted. It is hoped you will consider your approvals in these matters to reflect your truest purpose in promoting and protecting the actual and anticipated public need and interest. Your approvals will also grant temporary if not permanent relief from unnecessary destruction for the affected existing citrus trees whose still general though dwindling presence on this site and across the City yet afford the City a portion of its considerable pleasant atmosphere and charm In my capacity as representative of the engineering consultant for the Applicant's Tract No 13050, I look forward to and will be present for your consideration of these respective matters, and hopefully your approvals thereof, at your meeting on August 28, 1986, and will be available to assist you by further discussion if you wish. 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