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12-18-1986
CITY OF GRAND TERRACE REGULAR COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS GRAND TERRACE CiVIC CENTER 22795 Baliton Road - Q * Call to Order * Invocation - Pastor Ray Williams, Grand View Baptist Church * Pledge of Allegiance * Roll Call December 18, 1986 5.30 P.M. I Staff CONVENEiICOMMUNITY REDEVELOPMENT AGENCY Recommendations Council Action i Approve 1. Approval of Minutes 11/20/86 & 12/4/86 i 2. Approval of Check Register No. CRA121886 i Approve 3. Accept Community Redevelopment Annual Report Approve ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL 1. Items to Add/Delete 2. SPECIAL PRESENTATIONS A Certificate of Appreciation - Barbara M. Conely B. Resolution of Acknowledgement - Max Lofy, Colton Recreation Director 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine & non -controversial. They will be acted upon by the Council at one time without discussion. Any Council Member, Staff Member or Citizen may request removal of an item from the Consent Calendar for discussion. Approve A Approve Check Register No. 121886 B. Ratify 12/18/86 CRA Action Approve C. Waive Full Reading of Ordinances on Agenda Approve j PLEASE DO NOT RFMOVE COUNTER COPY _ FROM LIBRARY. THANK YOU1 COUNCIL AGENDA Staff 12/18/86 - Page 2 of 2 Recommendations D Approve 11/20/86 & 12/4/86 Minutes Approve E. Release of $15,000 Street & Water System Approve Improvements Cash Deposit to Sister's of St. Benedict 4. PUBLIC PARTICIPATION 15. ORAL REPORTS -A. Planning Commission B. Parks & Recreation Committee (1) Tour de Terrace Bike Tour (2) Pico Park Site C. Historical & Cultural Activities Committee D. Crime Prevention Committee (1) Increase of Committee Membership (2) Appointments E. Emergency Operations Committee (1) Consider appointment of Cynthia L. Williams, Term to expire June 30, 1990. F. Chamber of Commerce G. Police Chief H. Fire Chief I. City Engineer J. City Attorney K. City Manager L. City Council LADJOURN THE NEXT REGULAR CRA/CITY COUNCIL MEETINGS WILL BE HELD THURSDAY, JANUARY 8, 1987, AT 5 30 P.M. AGENDA ITEM REQUESTS FOR THE 1/8/87 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY 12 00 NOON ON 12/31/86 Council Action t F AL DEC 18 19�6 CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY C"A AC -'ET DA IT711 N0. 1 REGULAR MEETING - NOVEMBER 20, 1986 The regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace,,California, on November 20, 1986, at 6 51 p.m. PRESENT Hugh J Grant, Chairman Byron Matteson, Vice Chairman Dennis Evans Susan Crawford Seth Armstead, Executive Director Thomas J. Schwab, Treasurer Ivan Hopkins, Attorney Ilene Dughman, Secretary Alicia Chavez, Acting Secretary ABSENT APPROVAL OF 11/6/86 MINUTES CRA-86-51 Motion by Mr Evans, Second by Vice Chairman Matteson, to approve the Minutes of November 6, 1986, carried, 3-0-1, with Susan Crawford abstaining APPROVAL OF CHECK REGISTER NO. CRA112086 CRA-86-52 Motion by Chairman Grant, Second by Vice Chairman Matteson, ALL AYES, to approve Check Register No. CRA112086, as submitted. RESOLUTION NO. CRA 86-03 - A RESOLUTION OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY UFF—TRZAND TERRACE, CALIFORNIA, APPROVING THE FIRST SUPPLEMENTAL INDENTURE AND AMENDMENT TO LOAN AGREEMENT RELATING TO THE $30,000,000 COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE MULTI -FAMILY HOUSING REVENUE BONDS (MT VERNON VILLAS PROJECT) 1985 SERIES A, APPROVING RELATED DOCUMENTS AND AUTHORIZING THE EXECUTION THEREOF Following reading of the title and clarification by City Attorney CRA-86-53 Hopkins, Motion by Vice Chairman Matteson, Second by Chairman Grant, to adopt Pesolution No 86-03 Mr Evans related Council's unanimous approval in December of 1985 in the amount of $30,000,000 for a multi -family development project involving two phases of apartment buildings, citing the issue as a major topic of the recent Election (Ref Res. No 85-28) Chairman Grant noted that, although apartments were an issue, density was more r Page 2 - 9 CRA - (11/20/86) of an issue and not specifically addressed in Council's prior bonding approval. I Mdtion No. CRA-86-53 carried, ALL AYES. Adjourned the Community Redevelopment Agency at 6 56 p.m. The next regularmeeting will be held Thursday, December 4, 1986, at 5 30 p.m. Respectfully submitted, Acting Secretary APPROVED hairman OEC qq�� I CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY REGULAR MEETING - DECEMBER 4, 1986 The regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace,,California, on December 4, 1986, at 5 34 p.m. PRESENT Hugh J. Grant, Chairman Byron Matteson, Vice Chairman Dennis L Evans Susan Crawford Seth Armstead, Executive Director Thomas J Schwab, Treasurer Ivan Hopkins, Attorney Alicia Chavez, Acting Secretary ABSENT APPROVAL OF 11/20/86 MINUTES The Minutes of 11/20/86 were removed from the Agenda pending review. APPROVAL OF CHECK REGISTER NO. 120486 Motion by Vice Chairman Matteson, Second by Mr. Evans, ALL AYES, to approve Check Register No. 120486, as submitted. Adjourned at 5 37 p.m. The next regular meeting will be held hurl sday, December 18, 1986, at 5 30 p.m. Respectfully submitted, i Acting Secretary u APPROVED i hairman J COMMUNITY REDEVELOPMENT AGENCY �J CITY OF GRAND TERRACE (,liA At-1 '`'% 1 -F" �o K� DEC 18, 1986 CHECK REGISTER NO CRA121886 CHECK NUMBER OUTSTANDING DEMANDS AS OF DEC 18, 1986 (1) P4805 KICAK AND ASSOCIATES (2) 16556 SUSAN CRAWFORD (3) 16558 DENNIS EVANS 16559 HUGH GRANT (5) 16565 BYRON MATTESON ENGINEERING SERVICES,VIVIENDA BRIDGE, 11/10-11/30/86 $1299 40 STIPENDS FOR DECEMBER, 1986 150 00 STIPENDS FOR DECEMBER, 1986 150 00 STIPENDS FOR DECEMBER, 1986 150 00 STIPENDS FOR DECEMBER, 1986 150 00 TOTAL $1,899 40 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CRA LIABILITIES S HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF CRA ,-�THOMAS SCHWAB TREASURER C R A ITEM (X� COUNCIL ITEM ( ) MEETING DATE Dec. 18, 1986 AGENDA ITEM NO 3 c SUBJECT ACCEPTANCE OF THE COMMUNITY REDEVELOPMENT ANNUAL REPORT NO FUNDING REQUIRED XX Section 33080.1 requires an annual report of financial transactions be transmitted to the State Controller's office within six months following the end of the fiscal year. This report recaps the financial transactions that occurred during the year for the Community Redevelopment Agency and reconciles the previous year's balances to the year -ending balances. This report was prepared using the City's audited financial report which received an unqualified opinion as to the accuracy of the financial statement. A compliance audit was also performed and we received an unqualified opinion Should you have any questions or comments regarding the report, please feel free to check with me. STAFF RECOMMENDS THAT THE CITY COUNCIL ACCEPT THE COMMUNITY REDEVELOPMENT AGENCY ANNUAL REPORT AND DIRECT STAFF TO TRANSMIT A COPY TO THE STATE CONTROLLER'S OFFICE. TS bt ANNUAL REPORT OF FINANCIAL TRPW-ACTIONS OF COM gITY REDEVELOPf UqT ASENCIES 10 State Controller IOUTYSAN BERNARDINO Division of Local Government Fiscal Affairs Community Redevelopment Reporting Unit P 0 Box 942850 Sacramento, Ca 94250-5875 Fiscal Year Ended JUNE 30 19 86 Due within six months of the end of the agency's fiscal year STATE USE ONLY hE1IERS OF THE GOVERNDVG BODY Chairperson Member HUGH J GRANT Member Member BYRON MATTESON Member Member S TONY PETTA Member Member BARBARA PFENNIGHAUSEN Member Member DENNIS L EVANS Executive Officer SETH ARMSTEAD Fiscal Officer THOMAS SCHWAB y ILENE DUGHMAN Phone (714) 824-662 Phone Phone FORM 001—R FOR STATE USE ONLY 3633700 Stre Community Redevelopment Agency of the City of Grand Terrace City c/o Thomas Schwab p Code 22795 Barton Road Grand Terrace, CA 92324 { Location Street Address (If different fret aWye) City State Zip Code AGENCY ORGANIZATION GOVERNING BODY MEMBERSHIP 0 Redevelopment Agency (HES Code 33100) ❑ Board of Supervisors ❑ Community Development Commission © City Council ❑ Other HES Code 34110) Report repared y Phone BARBARA MICHOWSKI (714) 824-6621 Street Address SAME City State Zip Code 2 ur cu ve Direc r Date CfAu - - - 904 /A/Z& /r& Name Title SETH ARMSTEAD EXECUTIVE DIRECTOR Firn Name INDEPENDENT AUDITOR MORELAND ACCOUNTANTS INC Contact Person _-- — -- - Phone BOB SAMARIO (714) 640-1333 reet Address 610 NEWPORT CENTER DR , SUITE 500 ty State NEWPORT BEACH CA Zip 92660 LGFA 60 (REV 7/66) Fiscal Year Ended ANNUAL REPORT OF FINANCIAL TRANSACTIONS FORM 002-R OF COMMUNITY REDEVELOPMENT AGENCIES p 2 ACHIEVEMENT INFORMATION (UNAUDITED) JUNE 30 19 86 Agency Name COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE Indicate only those achievements completed during the fiscal year of this report as a DIRECT RESULT of the activities of the redevelopment agency Describe the general activities of the agency during the past year CONSTRUCTION AND IMPROVEMENT OF PUBLIC INFRASTRUCTURE AND PROVISION OF MULTI -FAMILY HOUSING WITH A SENIOR CITIZEN SET ASIDE PROVISION LGFA 80 (7/86) 4411F/B Enter the amount of square footage completed this year by building type and segregated by new or rehabilitated construction Square Footage Completed f A B New Construction Rehabilitated Commercial Buildin s 1 Industrial Buildings 2 Public Buildings 3 Other Buildings 4 Total Square Footage 5— Enter the number of jobs created from the activities of the agency, either Actual or Estimated 6 Jobs Created A _ Enter the appropriate codes to indicate each type of Public Facility completed this year Public Facilities Completed A Types -Completed - = 7 - -1 14 A = Utilities C = Landscaping E = Streets & Roads B = Recreation D = Sewer & Storm F = Bus/Transit I Was the report prepared from audited financial data? A �]✓ Yes B Q No II Indicate Financial Audit Opinion Check One A Q Unqualified B F--j Qualified C [--1 Adverse D F] Disclaimer E [--] No Audit Available ANNUAL REPORT OF FINANCIAL TRANSACTIONS OF COMMUNITY REDEVELOPMENT AGENCIES AUDI1 INFORMATION III Was a Compliance Audit performed? A F-v- -'I Yes B [—] N o IV Indicate Compliance Audit Opinion Check One A Q Unqualified B Q Positive/Negative- No exceptions C Positive/Negative- With exceptions If the opinion was other than unqualified, state briefly the reasons given FORM 003-R 0 3 For State Use Onlv r A 1 Audit 1 Opinion 2 Compliance 3 Opinion 141 D E—] Qualified F Disclaimer E E-A Adverse G No Audit Available V If the opinion was other than unqualified, list below the Code Sections with which the agency was not in compliance Compliance Audit Guide Sertinn A I B C I D E I II III IV V Health & Safety Code (See Guidelines For Compliance Audits for code sections ) 5 6 - - - ---- - 7 8 9 Government Code 60 LGFA 80 (7/86) 4477E /4 BALANCE SHEET Agency Name. COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE Fiscal Year Ended 6/30 19 s6 A e C D (Ej ASSETS & OTHER DEBITS Capital Projects Funds Debt Service Funds Lou/Moderate Incorwe Housing Funds Spacial Raverrue/fther Funds General + G� Lora -Terry Fi) Debt I Assi Cash & Imprest Cash Cash with fiscal agent Tax increments receivable 3 , 2'S P2, �lO Accounts receivable 4 crued interest receivable 5lo,Ste-? S, 66 z Loans receivable 5 Contracts receivable 7 Lease payments receivable g Unearned finance charge g l + Due from Capital Projects Fund 10 Due from Debt Service Fund 11 Due from Low/Moderate Income Housing Fund 12 r), -e from Special Revenue/Cther Funds 13 Investments i4 Other assets 15 Land —and i.mpr-ovements.held_for_ disposal Fixed assets Land structures & improvements 17 Equipment 18 Amount available in Debt Service Fund 19 ez-? Amount to be Provided for payment of Lona Term Debt 20 TOTAL ASSETS & OTHER DEBITS 21 Z S, ,,�17S ?7G, 7-p %-?a6 9.*Za �, aoo, oet.� LGFA 80 (Rev 7AB) BALANCE SHEET Agency Name COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF (TRAND TFRRACF a� Yr Fnriori 6/30 1q 86 ----- --- — --- - R B C ED ( Eii_-- LIABILITIES & OTHER CREDITS Capital Projects Funds Debt Service Funds Low/Moderate Inane Housing Funds Special Revenue/Other Funds General ; Gen Long-ler- Fi Debt As! Accounts payable Interest payable 22 Tax anticipation notes payable ! i ! ,{ Loans payable 25 'her liabilities i 25 Due to Capital Pro eets Fund 27 Due to Debt Service Fund 28 Due to Low/Moderate Income Housing Fund 29 Due to Special Revenue/Other Funds 30I Tax allocation bonds payable 31 }, Lease revenue bonds payable 32 Other lon -term debt 33 Total Liabilities & Other Credits 34 i49 his �O,aDD� 0�3 EQUITIES Investment in aeneral fixed assets 35 i i Fund -balance- —reserved_— _ _— 36 .? Fund balance - unreserved designated 3 7 Fund balance - unreserved - undesi nated 36 Total equities (oust eqtal Fan 200-R Page 3 Lire 51) 39 , DlaO � 30l, Pad i Total Liabilities & Other Credits & Equities 40o- LGFA 60 (Rev 7/96) INCOME STATEMENT —CONSOLIDATED Fiscal Year Ended 6/3019 86 Agency Name COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE rUHM Zuu—H Page 1 05 A B C D OF REVENUES �apitd Projects Furl Debt Serviro Fund LMAA Berate Intone HousingFund Spedal Revenue/ Older Funds TOTAL Tex increment 1 $ $ y�S� �S% $ $ $ �Zep,�2 Special supplemental subventions Z Property assessments 3 dales & use tax 4 Interest income 5 Rental income 6 Lease income 7 Sale of real property 8 Federal grants 9 Grants from other agencies 10 Bond administrative fees 11 tether revenues 12 i otal Revenues 13 $ �3 9 �`�'� S i-t 5/D,, $ $ $ 7 EXPENDITURES _Actnlnistration costs 14 J$ %/ Professional services 15 7 %,rD Planning, survey & design 16 Real estate purchases 17 Expenditures Sub -Total (carry to line 19 page 1) (18) $ 7e &el $ $ $ $ J'9 L?O/ LGFA 80 (Rev 7/85) INCOME STATEMENT —CONSOLIDATED Fiscal Year Ended 6/30 lg 86 Agency Name COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE FORM 200—R Pape 2 OS A B C 0 E EXPENDITURES — cont'd capital Protects Fund Debt service Furl LawAloderate Income Housing Fund special Revenue/ Dther Funds TOTAL Subtotal �fron line IS page 1) (19) $ �/ v'D/ $ $ $ Acquisition expense 20 Operation of acquired property 21 location costs 22 Relocation payments 23 Site clearance costs 24 Project improvement/construction costs 25 �,?31 Disposal costs 26 Rehabilitation costs 27 Rehabilitation grants 28 Interest expense 29 GAS Ked asset acquisitions 30 Subsidies to low & moderate housing 31 Other expenditures 32 Advances & debt principal payments -- Tax=allocation=bonds --- —i--- Revenue bonds 34 City/county loans 35 Other lon -term debt 36 Total expenditures 137 S LGFA 80 (Rev 7/86) INCOME STATEMENT—CONSO L I DATED Fiscal Year Ended 6/3019 86 Agency Name COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE FORM 200—R Page 3 0 5 A I C D r E EXPENDITURES — cont' d Capital Projects Fund Debt Service Fund LouAcderate Inane lousing fund Spend Revenue/ Other Funds TOTAL Excess (Deficiency) Revenues Over Under Expenditures lire 13 -line 3D 38 $ /7// 99-? $ $ OTHER FINANCING SOURCES (USES) Proceeds of long-term debt 39 iso aoa , 8s� Goo J 7"J, r J Advances from city/county 40 Sale of fixed assets 41 Operating transfers in 42 /dS o00 9/a 9>/ e?az, 97/ Operating transfers out 43 Total -Other Financing Sources (Uses) 44 96,971 $ Excess (Deficiency) of Revenues & Other Financing Sources Over Expenditures & Other Financing Uses (lint 39 * line 44) 45 9-PS) S 7 SY3) $ //,' PG 9 $ $ Equity, Beginning of Period 46 S�� O5 $ �%O lees Adjustments Prior geriod a 47 -- n er&--- Other - explain 49 50 Equity, End of Period (Host equal Form t0D-R lire 39, page 2) 51 $���, a to o $0 nz Is -P-16, y"ze $ Is/ , oil 9 r� LGFA 80 (Rev 7/06) 1 Fiscal Year Ended ASSESSED VALUATIONS - AND - TAX INCREMENT REVENUES CONSOLIDATED 6/30 19 86 Agency Name. COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE ASSESSED VALUATION fat I R I SCHEDULE D-R Pa 3 1 r-p-1 Secured Unsecured Total Frozen Base Assessed Valuation 1 $ /laSD9��lvO $ .SOs/.��?oo $ /gyp Increment Assessed Valuation 2 93, --zb .7 ),91174 %o Total Assessed Valuation 3 $-�S�S'S�G� 9�(� $ !. "� Z�ij $ .11,6 '1P/ .�(O TAX INCREMENT REVENUES f n l f a-1 f rl Amounts Paid to Taxing Agencies Pursuant to H&S Code 33401 H&S Code 33676 TOTAL Cities 5 a"z 9 School Districts 6 ���� � � 41 s/'Z Community College Districts 7 SO• % ..5"o�S5-6 Special Districts 8 S: 6 --A11--0the� -A encies— _ _ _ ___9 Total Paid to Taxing Agencies 10 $ Tax Increment available for redevelopment purposes 11 $ Total Tax Increment Allocated 1121 LGFA 80 (7/86) 4477F/7 , ANNUAL REPORT OF FINANCIAL TRANSACTIONS OF COMMUNITY REDEVELOPMENT AGENCIES PROJECT AREA REPORT STATE USE ONLY Reviewed = Cleared Please provide a brief description of the project areas activities on the lines below CONSTRUCTION AND IMPROVEMENT OF PUBLIC INFRASTRUCTURE AND PROVISION OF MULTI- FAMILY HOUSING WITH A SENIOR CITIZEN SET ASIDE PROVISION J LGFA 80 (7/86) 4477F/1 FORM 001-RP 0 1 State Use Only Pro ect ID Please affix label and correct label if necessary AGENCY NAME COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE NAME OF PROJECT AREA 3633718 Grand Terrace Project i Area Date project area was established MM-DD-YY 1 9 - 27- Most recent date 2 Amended 7 - 15- project was amended or merged MM-DD-YY 3 Merged - - Estimated completion date ear only) 4 1990 Established limit for bonded indebtedness (if applicable) 5 $ N/A Established limit for tax increment revenues 6 $ Size of project area - in acres 7 2,368 Percentage of land vacant 8 8 Percentage of land Objectives of project 10 area as set forth in the project area R = Residential plan Enter the I = Industrial appropriate code(s) C = Commercial P = Public 0 = Other . INCOME STATEMENT 1• Fiscal Year Ended 6/30 lg 86 Agency Name COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE Project Area GRAND TERRACE PROJECT AREA FORM 200—RP Page 1 05 A e El D E REVENUES Capital Pro Xcts Fund Debt Service Fund Lou/Moderate Income Housing Fuld Spedal Revenue/ Other Funds TOTAL Tax increment 1 $ $ $ Special supplemental subventions 2 Property assessments 3 Sales & use tax 4 Interest income 5 `�`� 9 7,' Rental income 6 Lease income 7 Sale of real property 8 Federal grants 9 95-7 9�7 Grants from other agencies 10 Bond administrative fees 11 ~Other revenues 12 ��`� /a3 7gy Total Revenues 13 $ /39, S S/a des $ ao,J7, $ $ 71, 9.�J EXPENDITURES A�mni�trafion casts--- 14--$- - Z X,— __- -- $-----=---- ------------$_- _ -__ _- $ ----=�--- Professional services 15 7 7,a Planning, survey & design 16 Real estate purchases 17 Expenditures Sub -Total (carry to erne 19 page 2) (18; $ $ 79.�ai LGFA 80 (Aw 7A6) I NCOME STATEMENT + Fiscal Year Ended 6/30/ 19 86 FORM 200—RP Paget COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE Agency Name 0 5 Project Area GRAND TERRACE PROJECT AREA A B C 0 E EXPENDITURES — cont'd capital Pro tiects Furd Debt Service Fund LavAloderate Income Housing Furd Special Aeyenue/ Other Furls TOTAL Sub -total %from line is, page t} (19) $ �% ��� $ c $ $ 7 Acquisition expense 20 Operation of acquired property 21 elocation costs 22 Relocation payments 23 Site clearance costs 24 Project improvement/construction costs 25 ��`� ------ Disposal costs 26 Rehabilitation costs 27 Rehabilitation grants 28 Interest expense 29 �f��, 44s 17za4 GGS fixed asset acquisitions 30 Subsidies to low & moderate housing 31 Other expenditures 32 Advances & debt principal payments Tax -allocation —bonds �_—__ - =—�=33= Revenue bonds 34 City/county loans 35 Other long-term debt 36 Total expenditures 137 i7 LGFA 80 (Rev W) FORM 200—RP Page 3 INCOME STATEMENT ° 5 Agency Name'COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE Fiscal Year Ended 6/30 1986 Project Area GRAND TERRACE PROJECT AREA A B C D E EXPENDITURES — cont' d Capital Projects Fund Debt Service Fund LwAcderats Income Housing Fund Spenal Revenue/ Other Funds TOTAL Excess {Deficiency) Revenues Over Under Expenditures line 13 -line 37 38 $ 7� 9-j� $ rS7+40 $ �o,39� $ $ OTHER FINANCING SOURCES (USES) Proceeds of long-term debt 39 /S"o, eoo 6 l oo 3 7,14 ,= 99 ♦i, G 9P Advances from city/county 40 Sale of fixed assets 41 Operating transfers in 42 /ems oee 9/, 971 o?.2 /, 9 7/ Operating transfers out 43 ( /.4-650eo } ( 96, 97/} ( } ( } (e7�'/, 971 ) Total - Other Financing Sources (Uses) 44 $ $ (/la ? YS) $ 96, 971 $ $ i/, 6 91P Excess (Deficiency) of Revenues & Other Financing Sources Over Expenditures & Other Financ>.n Uses (line 38 •line 44) 45 S C>419 $ 117 34 9 S $ s7 r�z7) Equity, Beginning of Period 46 .3 i6, e 1Y $ 370, 6os 1P9 ,5z7/ / 0 76, /1 Adjustments Prior period n 47 ---Residual—eauitk = transf - �-------=— -- =48----- - -- ------ -- — Other - explain 49 50 Equity, End of Period (rust equal Form 100-R, line 39 page 2) 51 $.oG o $,j y��, O7'oZ $ 30(o, 8"l0 $ $ ei9 9lp , LGFA 80 (Rev 7/m) ✓j /lu .AAGENCY DEBT TAX ALLOCATION BONDS, REVENUE BONDS AND CERTIFICATES OF ° I Agency Name: F-Fiscal Year Ended 6/30 19 86 Project Area: ,SCHEDULE A -RP PARTICIPATION Page i of ! COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE GRAND TERRACE PROJECT AREA Use a separate column for listing each bond authorization not fully retired. Use additional pages as necessary. fi a CODING BOXES FOR CONTROLLER'S USE ONLY TOTAL Indicate type of debt Tax Allocation Bond, Revenue Bond or Certificate of Participation CERTIFICATE F PARTICIPATIO CERTIFICATE OF PARTICIPATION 1 Year of authorization 1 0 Principal amount authorized 1.1 $J �-?O ODo $'ImLo ono $ _ $ Principal amount unissued 1.2 -8— -0— Principal amount unmatured - beainning of fiscal year 2 0 3 5'30a Doa Adjustments made during year (Explain) 3.0 Principal amount issued during fiscal year 4.0 ,�ppo� Oo0 Principal amount matured during fiscal year 5 0 '$- Principal amount unmatured - end of fiscal ear 6.0 / Principal amount in default 6 1 Interest in default 6 2 PURPOSE OF DEBT BY AUTHORIZATION REVENUES PLEDGED AS ADDITIONAL SECURITY (Specify Nature of Revenue EXTENT PLEDGED % LGFA 80 (REV. 7/86) 4477F/2 OTHER LONG-TERM INDEBTEDNESS & FIXED ASSETS SCHEDULE B-RP Agency Name COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE Fiscal Year Ended 6/30 19 86 Project Area GRAND TERRACE PROJECT AREA OTHER LONG -TERN INDEBTEDNESS 1 1 6 1 7 1 8 Ll 9 TOTAL A A A A OTHER LONG TERM INDEBTEDNESS 0 0 CITY/COUNTY STATE U S OTHER Principal amount unmatured, Beginning of fiscal year 2.0 3 oSo Doti $ $ $ $ asa 0�3 Adjustments made during year (Explain) 3 0 3.1 Principal amount received duringfiscal ear 4 0 /Soy o00 /Sa ood Principal amount matured during fiscal year 5 0 $ $ $ $ $ Total unmatured end of fiscal year 6 0 a d aO OoZ.� $ $ $ $ $, �� 3 REDEVELOPMENT PROJECT FIXED ASSETS (Do Not Report Accumulated Project Costs as Fixed Assets), 3 1 0 1 A I I R I TnTAI I C FIXED ASSETS Land. structures and improvements Equipment Balance beginning of year 7 $ `�— $ $ =—Addi t-ions =(IncAudes--- -_ _--- construction in progress) 8 Less retirements 9 Adjustments - Increase Decrease 10 Balance, end of year 1111$- $ —- $ LGFA 80 (7/86) A A-1-9r /L NON -AGENCY DEBI SCHEDULE C-RP MORIGAGF REVENUL BONDS, INDUSIRIAL DEVELOPMENI BONDS, CERIIFICAIES OF PARTICIPATION ` Page / of i Agency Name COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE Fiscal Year Ended 6/3019 86 Project Area GRAND TERRACE PROJECT AREA Use a separate column for listing each bond authorization not fully retired Use additional pages as necessary CODING BOXES FOR CONTROLLER'S USE ONLY TOTAL Indicate type of debt Mortgage Revenue Bonds, Industrial Development Bonder Certificates of Participation MORTGAGE REVENUE MORTGAGE REVENUE MORTGAGE REVENUE Year of authorization 1 0 � �98?z 9�S Principal amount authorized 1 1 $��,peo�aDo $ $�a000,eo0 $ $ Principal amount unissued 1 2$- i 7aa� lgl , Principal amount unmatured - beginning of fiscal year 2 0 �4 %�6 �b5 , , .?0, OD0000 Adjustments made during year (Explain) 3 0 Principal amount issued during fiscal year 4 0 Principal amount matured during fiscal year 5 0 / ;1 0`f�i _ Principal amount unmatured - end of fiscal year 6 0 �a �35, 1 7 Principal amount in default 6 1—�- Interest in default 16 2 -� —-� PURPOSE OF DEBT BY AUTHORIZATION REVENUES PLEDGED AS ADDITIONAL SECURITY (Specify Nature of Revenue EXTENT PLEDGED NONE % LGFA 80 (REV 7/86) 4471F/3 ASSESSED VALUATIONS - AND - IAX INCREMENT REVENUES SCHEDULE D-RP Page 1 3 1 171 Agency Name COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE Fiscal Year Ended 6/30 19 86 Project Area GRAND TERRACE PROJECT AREA ASSESSED VALUATION Rl ( R 1 irl Secured Unsecured Total Frozen Base Assessed Valuation 1 $ 9 '/GO $ -Se �';? -boo $ /70, /3y GG o Increment Assessed Valuation 2 93 Total Assessed Valuation 3 $ a258.T�G, TAX INCREMENT REVENUES ( nl r a-1 i r l Amounts Paid to Taxing Agencies Pursuant to H&S Code 33401 H&S Code 33676 TOTAL Count 4 $ `% $ Cities 5 School Districts 6 �/� G'�� Rio, S�•Z Community College Districts 7 -5-e Special Districts 8 //4z OGG 1/ OGIa - - All Other Agencies 9 Total Paid to Taxing Agencies 10 $ $ $ Tax Increment available for redevelopment purposes 11 $ y�� ��� Total Tax Increment Allocated 12 $ 93Ir LGFA 80 (7/86) 4471F/10 Grand Terrace Redevelopment Agency Statement of Indebtedness Report Year July 1, 19 85to June 30, 19_B�k 'roject Indentification Grand Terrace Redevelopment Project Area FINANCE FILE Page 1 of 1 )ebt dentification Date Original Principal Amount Term Interest Rate Outstanding Debt 6-30-35- Principal Amount Due During Report Year Interest Amount Due During Report Year a) Loan from City 6 80 263,692 12 yrs 12% -0- -0- b) Loan from City 6/81 36,688 12 yrs 12% 28,605 3,433 c) in from City 6/82 581,418 12 yrs 12% 581,418 69,770 d) Loan from City 6/83 540,000 12 yrs 12% 540,000 64,800 Certificates of e) Participation 12 83 3,430,000 30 yrs 7-1/2 - 10-1 2% 11,359,180 25,000 354,290 f) Loan from City 6/84 400,000 12 yrs 12% 400,000 48,000 g) Loan from City 6/85 500,000 12 yrs 12% 500,000 60,000 11) ,rand otala 13,409,203 25,000 600,293 ,vailable 'inancin -0- -0- let etc ement 13,409,203 25,000 600,293 urpose of Indebtedness (a) Purchase of land (236,337) & Capital Improvement Projects (27,355) (b) Capital Improvement Projects - - - (c) Capital Improvement Projects (d) Capital Improvement Projects Chief fiscal Officer Certification Pursuant to Sec 33675 of the Health and Safely Code, I hereby certify that the above is a true and accurate Statement of Indebtedness e) Civic Center Pro.lec f) Capital Improvement P Capital Improvement Projects Thomas Schwab CRA Treasurer (Name lyped) (Title) Z�f�-� 10/1/85 SCHEDULE HCD (Consisting of 6 pages, including instructions for completing the questionnaire) The information provided on this form will be made available to the Department of Housing and Community Development. Questions related to these forms should be directed to that Department (telephone• (916) 323-3184). Before providing the project area information requested, please be sure to complete the following information: AGENCY NAME COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE COUNTY IN WHICH LOCATED SAN BERNARDINO PERSON PREPARING SCHEDULE HCD BARBARA MICHOWSKI TELEPHONE NUMBER FOR PREPARER (.714) 824-6621 REPORTING PERIOD (FISCAL YEAR) ENDED JUNE 30 , 1986. Thank you. The information requested is required for each project area, as well as the total agency where indicated, -� regardless of whether each activity is funded exclusively by the state or federal government. Space is provided below so that you can name each project area and assign to it a letter designation which will then be used to identify that project area throughout this reporting form. (See the letter designations at the head of each column.) If you operate more than five project areas, please make sufficient copies of these forms to allow for the required report and change the letter designations on those copies to G, H, I, J, K, etc. A GRAND TERRACE PROJECT AREA Name of Project Area B C Name of Project Area Name of Project Area D 1 Name of Project Area E Name of Project Area F =— Please be sure to enter project area information in the properly identified column on the following four pages. SCHEDULE HCD (Page 2 of 5) TAX INCREMENT SET -ASIDE POLICIES AGENCY COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE AGENCY 1. Name of Project Area (A) (B) (C) (D) (E) (F) TOTALS 2. Is 20% of the tax increments for the project area being set -aside in a Low and YES Moderate Income Housing Fund? (Answer yes or no) ' If less than 20% is being set- �aside, please indicate the proper percentage 4. If you answered "no" to question 2, when were the necessary findings adopted? (Answer montn/day/year) 5. Are tax increment set -asides being deferred pursuant to Section 33487(d)(Answer yes No or no) 6. If you answered yes to question 5 please indicate the deficit amount credited to the Housing Fund as a result of the deferral On the following page (page 3), please enter the information under the appropriate column designated for the project area which generated the Low and Moderate Income Housing Fund. Question 16 relates to the use of that fund without regard to the location of the units assisted. Questions on page 4 relate to housing activities and care should be taken to enter the information under a project area designation only if the activity took place within that project area. Where the activity took place outside a project area, it should be included under AGENCY TOTALS. For instance, if the agency assisted the construction of 10 units in project A, 20 units in project B, and 50 units outside the redevelopment area, the AGENCY TOTALS column would show 80 units constructed with agency assistance, and indicate the location of 30 of those units within project areas A and B. SCHEDULE HCD (Page 3 of 5) AGENCY COMMUNITY RFDEVELOPMENT AGENCY OF THE IlY OF GRAND TERRACE INFORMATION RELATED TO THE LOW AND MODERATE INCOME HOUSING FUND REQUIRED FOR EACH PROJECT AREA NAME OF PROJECT AREA (A) (B) (C) (D) (E) (F) AGENCY TOTALS 7. Beginning balance /IV 9 17 /7/ 8. Tax increments added during FY 85-86 91, 97'/ 9. Interest added during 85-86 FY 1 )ther revenues added (Please specify source, i.e., audit) 11. Total revenues added (8+9+10) 9 12. Total expenditures (including disbursements for loans_ during FY 85-86) 13. Balance at end of reporting period 14. Amount of loans included in Item 12 15. Amount of balance shown in 13, above, which represents--E�-- /commitments not yet disbursed 16. Number of housing units assisted_ by the Housing Fund $_ or - Very low income households Low income households Moderate income house -olds *Other income households *SEE "DEFINITIONS", SCHEDULE HCD PAGE 4, FOR INCOME LEVEL DESCRIPTIONS, AND ATTACH INFORMATION REQUIRED TO COMPLY WITH HEALTH AND SAFETY CODE SECTION 33334.2(J) SCHEDULE HCO (Page 4 of 5) AGENCY COMMUNITY RFDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE EFFECTS OF REDEVELOPMENT UPON HOUSING (Pursuant to Health and Safety Code 33080.1, 33080.4, and 33080.6) NAME OF PROJECT AREA (A) (B) (C) (D) (E) (F) AGENCY TOTALS 17. Number of households displaced during fiscal year just ENDED: — Very Low Income Households Low Income Households Moderate Income Households Other Households 18. Number of Unitsdestroyed/ removed by the agency during ,iscal year justed ENDED for: _ Very Low Income Households Low Income Households Moderate Income Households Other Households 19. Numter of units constructed with agency assistance during fiscal year just ENDED affordable for: - Ver Low Income Households Low Income Households Moderate Income Households Other Households 20. Number of units rehabilitated with agency assistance during fiscal year just ENDED affordable for- _ er Low Income Households Low Income Households Moderate Income Households Other House o s Number of units acquired by _ the agency during fi_scal_y_ear i just ENDED affordable for: ---- -- -� ----- -- — — — ----------- Very Low Income Households Low income Households Moderate Income Households ther Households SEE "DEFINITIONS", SCHEDULE HCD PAGE 4, FOR INCOME LEVEL DESCRIPTIONS. n SCHEDULE HCD (Page 5 of 5) EFFECTS OF REDEVELOPMENT UPON HOUSING (Continued) AGENCY COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE NAME OF PROJECT AREA (A) (B) (C) (D) (E) (F) AGENCY TOTALS 22. Number of agency assisted units receiving subsidies during fiscal year just ENDED to make them affordable for• . Very Low Income House o s Low Income Households Moderate Income Households Other Households 23 timated number of ouseho s to be displaced during FY 86-87 $_ Very Low Income Households Low Income Households Moderate Income Households Other Households NCOHE LEVEL DESCRIPTIONS FOR THE PURPOSES OF THIS REPORT VERY LOW INCOME HOUSEHOLD --same as very low income families and very low income persons. Qualifying limit is equivalent to 50% of the area med;a-i income, adjusted for family size. (California Administrative Code Section 6926) L INCOME HOUSEHOLD --same as persons of low i --Be, and low income families. Qualifying limit is between 50% and 80% of the area median income adjusted for family size. MODERATE INCOME HOUSEHOLDS --persons and families with incomes above that for low income households - -- but not exceeding 120% of area median income, adjusted for family size. OTHER INCOME HOUSEHOLDS --persons and families with incomes that exceed the qualifying limit for moderate income households. CD/8.2 NOTE: Please use the space below or attach other documents to provide any other information related to the agency's housing programs which you feel is relevant, or necessary to comply with Health and Safety Code Section 33334.2(J). (See copy attached). - of %'graub jerralcle r 4 h c r albi8 is to arii g tlat ,. �i tB OrPbg awaroPa two I } JUICaft jof Apprectunjan k for outstFn Bing BPruict anb contributions to q, I ti on t11is alj nip'l'' 19 a. Mir .,�V'� r �+ 3 �� T-=--y Tt d V Y' Y•T7 ,t. . Y': ��t�' ^. t.� . j.T-t;r ;ij 1 4 -'°'f �' ,�,.. �f 4i..'l! '.� � ... �+ Gam. ; '+ ...` .� .. '`..\ -. .-« � rJ: . •., �+ ;�,,;., ' 1' �,i yr'1� .+rf•% �y. Cj� ��•..�i ti y =�• `"l Sat• i .•:.✓/�y �`�. i' b�> ;� r! ) e .r emu. � � ` Y y� a. � _• `^.' � �. ? )�.s^"✓ �`"..J' L� :� ,jam t�+.Y �. 'C �.rr L.�* ,'f. zzi ♦.er0 CaffV r n 0 Bo+ ` 2 Tutabtaa Ai SS+C3 C-S ' `'ll If I RESOLUTION OF ACi NCWLEDGEMENT MAX LOFY MUNTC]L AGE 0A ITEM'gi 16 I WHEREAS, Max Lofy is retiring as Recreation Director for the City of Colton; ano WHEREAS, Max has devoted more than twenty years of his life towards teaching, guiding, and advising the youth of Grand Terrace and Colton; and WHEREAS, Max worked every day with the philosophy that recreation enhances everyones life by adding to the quality of our experiences; and WHEREAS, flax recognized that the Recreation and leisure tic* of individuals are an invaluable resource to the total development of an individual's mental and physical well being, and WHEREAS, through Max's recreation programs, skills such as leadership, communication, self-confidence, socialization and cooperation were fostered in our youth: hOW, THEREFORE, I, Hugh J. Grant, Mayor of the City of Grand Terrace, do hereby comBend and congratulate Max Lofy for his marry loyal years of public service and, on behalf of the City Council, the City Staff, and the citizens, express gratitude and appreciation and wish him well in retirement. Mayor of the City of GrandTerrace and of the City Council thereof. This 18th day of December, 1986. r(ICFIF EC ATF 12/11 /E6 pp� �'�} jt i -I CITY 1 �f�i;OVAL VOUCHEk/CHECK OF GkAND TEPkACE PEGISTER i rr 3 /] /7 PAGE 1 FOR ALL PFPIODS CHECK. REGISTER NO 121886 VOUCF Fk/ VENDOR VEVDLR ITEM ITEM CHECK, NUhBER-- FUMBER_-- `--- NAME -i- - _-- DESCPIFTIDN -- -- AMOUNT CF,ECK AMOUNT P4794 0720 SO CA.EDISDN COMPANY CASH PAY.11/26,SCE _ 19 07 -19 07 -PA-7-9 - "3 0 0 : L'A A-S C 0 M P_A_N 1--- - -C AS H- P A Y--11-12 6 i S C G- ---137i-2- -13 . zi 2----� P4796 6720 SO.CA.EDISON COMPANY CASE' PAY 12/195CE 47.30 47.30 P4797 6730 SU CA.GAS COMPANY CASH PAY 12/195CG 51.03 51 03 C A . E-0-1-510 N-C 0M P A-N Y ----- - C AS H-P A Y : 12 / 3 ; 5 C E _6 8 66:28----- , P4799 6730 SO.CA.GAS COMPANY --- -- -_- CASH PAY. 12/3, SCG 56.90 P4800 INTERNAL REVENUE SERVICE FED.TAX99/60/86 -- 309 20 -56.90 309.20 - -I I: G -- 0-i-50N-C-t3M P Aid -CA S t f-P Yc Y-127 4 ; S ----5 y7 3-.5 7�I w P4802 6730 SO.CA.GAS COMPANY CASH PAY.12/495CG 22.57 22.57 I' P4803 6782 STATE COMPENSATION INS.FUND WORKERS COMP.INS.11/86 623 90 623.90 -- j, 6N--G0i1P*N1' ----CASH- PAY:1"-5i-SCE- I, Y 1 ' P4805 4110 KICAK E ASSOCIATES ENG SVCS.11/10-11/30/86 786.50 N G: S V C S-1 i y I-0�'1-113 0_/ - 3 I g-5-0 -- - 3 ENG SVCS.11/10-11/30/86 29922.75 � ENG SVCS 11/10-11/30/86 842 25 -----ENG.-SVCS. 11Yl0-11/30Y8 2� 169-9 ENG.SVCS.11/10-11/30/86 21918.00 < ENG SVCS.11/10-11/30/86 19184.00 --E NG-S V C S-1 it 10- 1113 0 9 8 6Y-- -5-9 2--0 0- ENG SVCS.11/10-11/30/86 19299.40 139030.30 i --P48fi b29--sfC-UR1fiY-PACifl-C- Nisi-BAidK-------CIY-CLERK-MEET.- I,. r CIY CLERK MEET. 19.41 i _ --- LCC MEETING,COUNCIL 20.82 _ - -" LCC MEET I N G i S C H W A B--10-. -k 3----- 70 --0 7-----,,, P4807 6720 SO CA.EDISON COMPANY CASH PAY 12/99SCE 16.87 16 87 �z< P4808 6730 SO.CA.GAS COMPANY CASH PAY.12/99SCG 39.37 39.37 ° -- -- ----SENIOR -CI-TIZENS,MEETI-NG- ---35-OD ----35.00 - 6C 16 54 5 FIRST GENERAL OF RIVERSIDE REFUND,PLAN FEE,F.G.S.R. 49809.00 4,809.00 16546 EDDIE HOGUE REFUND,PLAN.FEE,HOGUE 3,825.00 39825.00 � ? --4AVID---J01<£S----W-tv`.U:RE FUND, JONES-----` 10.99- --rL;9q- 16548 GUY R LAGARDE W.W.O. REFUND ,LAGAkDE 7.70 7.70 " i I . v t I U L ttf t-U ryrTE IP/II/F6 t� 1.1 I T OF (,F'Ar U 1 FNF ALL: VOUChFR/CHECK REGISTER FOk ALL PFRIODS IhGE 2 `VOUCHEF/ VENDOR VENDCR ITEM ITEM CHECK CHECK NUPBER NUMBER NAME DESCRIPTION AMOUNT AMOUNT 1(.549 1170 ANY HOUR LOCK 6 SAFE KEYS FOR C/C 49 75 49 75 655-0- -i36-0 BA-5T-AhCHURY-"80iTt-ED--WAT-ER-- -BQT-TtED-WATER,12-110,-C-fC Z". - 28.50 - --" 16551 1371 BECKLEY CARDY SUPPLIES/RECREATION 205.03 205.03 1t552 1748 CONSTANCE CHAPPAN CLEAN R/R,PARK (4 DAYS) 80.00 80 00 3-- -1750 C-H-B--MAT-ER-1-AL-5-L-AEORATORY-----ASPHALT- TEST-oVIV.BRIDGf 5-43-50- -- COMP.TEST,VIV/MAPLE 317.00 860.50 -5511 1&40 COL-T{TNr-C-I-Ty_loF --W:W wD.SERVICE-31-H8 1-99516 'j-5 199516-45 16555 1878 CONNEY SAFETY PRODUCTS FIRST AID SUPPLIES/C C. 29.64 29.64 16556 1899 SUSAN CRAWFORD CRAWFORD,12/86 150.00 CRAWFORD,12/86 150.00 300.00 16557 2170 ELIZABETH R DUAPTE LOCAL MILEAGE,DUARTE 12 55 f LOCAL MILEAGE,DUARTE 6 25 -MBT-A-MEET-6UARTE•-- - -Zfi:z5 45-05 16558 2278 DENNIS L. EVANS EVANS912/86 150.00 �I - E-VANS,1"86 -- - i 0. 300-00 16559 2950 HUGH GRANT GRANT912/86 150 00 - --GRANT-,-12/86 -- i50:00- 300.00 16560 3163 HEALTH NET MED. INSURANCE91/87 164.22 ----M E D s--I N S U R A N C E-, 1/ 6 7--- -- 1-6*--2 2---- MED. INSURANCE91/87 292 52 MED. INSURANCE91/87 246 33 M ETIr I NSUR AN$E-,-1 / 8 7 2"47-i-7 8:0i----- 16561 3218 HYDREX PEST CONTROL PEST CONTROL911/869C/C 48.00 48.00 16562 4280 HANNAH LtISTER PAPER SUPPLIES ,BIRTH.PARTY 111.78 111.78 63 4-4q-0 6OM-A L-INDA-D15P05-AL - -H-05 - TRASH PICK-UP912/86,C/C 38.35 TRASH PICK-UP912/869PARK 38.35 115.05 16564 4460 LOS ALTOS TROPHY CO. AWARDS,TOUR DE TERRACE 850.00 850.00 565 -4b58 BY-RS{v--MATTESON - MA TTE5ON-,1-2-186 15ii-00- --- --- -- MATTESON912/86 150.00 300.00 36h 4718 - MDRGAN ANQ-FPANZ--- --- -LIFE--iN5URANCE,-i187---- 14-50- ----- ---- LIFE INSURANCE91/87 7.25 ---- - --- -- ---LIFE- LIFE INSURANCE91/87 INSURANCE, --- 21.75 -22.75----65.25 -- UCH+ FG CIT1 OF GFAND TERRACE PAGE 3 TE 12/11/E6 VOUCHER/CHECK PEGISTER FOR ALL PERIODS VOUCHEF/ VENDOR VENDOR ITEM ITEM CHECK CHECK NUMBER NU"PER -- NAME i _ - - - DESCRIPTION - - - --- ---- -AMOUNT --_ -- AMOUNT- 16567 _ 4890 JEAN MYERS CROSS.GUAPD911/17-11/26/86 89 04 80.04 16568 N 4 11 16569 5450 OTIS ELEVATOR COMPANY MAINT.ELEV.12/86 190.50 190.50 i 1E570 5527 THOMAS B. PAGE PARK CLEAN-UP911/66 162.00 162.00 " 545 �€iR7t-fiVTEfzPRis__--PRINT-BUILDING7PnM-l-TS ---- I-6 0-` BUS.LICENSE FLYERS 34.34 203.94 " r� 5�5---P'E R RYS-S-T A T I O N AR Y-A P' l) -- `- ---0 F F I C E -S U P P L I f S --" 7 E7 OFFICE SUPPLIES 101.74 = OFFICE SUPPLIES 101.75 ; F F-i-Cf -S'U P Pt I f 3 17.53�= 16573 5579 PEOPLE HELPER59INC. REC.SVCS.11/16-12/1/86 _ 19709.68 - 19709.68 i; 16574 5581 PETTY CASH PETTY CASH REIMB. 29 52 PETTY CASH REIMB 15 98 P E-T T Y-CA S H--R E I MB- - -10 ao 13 PETTY CASH REIMB. 54.39 ' PETTY CASH REIMB. 25.00 ; --PETTY--CA-5H-REIMB. -8:1 PETTY CASH REIMB 16 66 ' PETTY CASH PEIMB. 17.64 - --- - PETTY-CASH-R€IMB. 2:47 PETTY CASH REIMB. 11 26 PETTY CASH kEIMB. 5.55 ° -------PETTY-CA5H-REIMB-- __ 247-ti3 1, 16575 5660 POSTMASTER-COLTON PRESORT PERMIT91987 50 00 50 00 ' 1576 5720 PUPPET PRODUCTIONS MCGRUFF PUPPET 316.94 316.94 5 ,t AC-OUNT-Y--4F---`---DUMP-CHARGE-9iO-/1-6 11/1078f `- 2419115 �5 DUMP CHARGE910/16-11/10/86 101.50 250.75 " -3-65 -655 3IGNirt MAl-NT-ENANCf iNC: - ILLUMINATED-ST.5IG-NS-vB 01D- - SIGNAL MAINT.11/86 219.48 SIG.REPAIR9MV/CCC _ - - _ - -. _ _ _ 84.69 _ 39504.17 16579 6681 SMART E FINAL IRIS COMPANY CHRISTMAS CANDY9REC. 202.78 202.78 " --1-65& -5 -STATE-WIOf-RENT-A-fENCEf-INC.-----RENT-FENCE/PAPK- 4-12-.20 --- -- 412.20---- '' 16581 E844 THE SUN SUB.SUN91987 105.00 105.00 16582 68E6 SUPPLIERS INC TRAFFIC DELINEATORS 547 49 547.49 7O6+r----U-HAUL ----`--- -RENT BOOM- TRUCK ------85:58_- ----85.58------ •w, DUCHfEG CITY OF GPAND TERPACE PAGE 4 ATF 1L/11/8(, VOUCHER/CHECK REGISTER FOR ALL PERIODS VOUCHER/ VENDOR VENDOR ITEM - ITEM CHECK CHECK N UN8FR NUVBER NAME DESCPIPTION AMOUNT AMOUNT 16584 73D9 UNION OIL CO.OF CALIFOPNIA GAS/CITY TRUCK 35.59 35.59 -16585 05 H13R-K5--ST-RIF-I-NG-£-M-AR-KING--5VC:---5TRIP-S-T. VARIOUS-LUCAt -0t22-6-7 1109-2-16-. 7-9-- TO T A L--Ctl E C K 5-- 710,-g-9 -. 4YS < I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTE_D CHECKS FOR PAYME BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY i HOMES SCHWAB FINANCE DIRECTOR i i _ I 1, � r I tyN a CI LIIcjL CITY OF GRAND TERRACE COUNCIL MINUTES r ^ i DEC 18 am L-Oul- 1 AC1r--.?1DA u 3;D- REGULAR MEETING - NOVEMBER 20, 1986 A regular meeting of the City Council of the City of Grand Terrace was called to 11 order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace,;California, on November 20, 1986, at 6 20 p.m. PRESENT- Hush J. Grant, Mayor Byron Matteson, Mayor Pro Tempore Tony Petta, Councilman Barbara Pfennighausen, Councilwoman Dennis L. Evans, Councilman Susan Crawford, Councilwoman Seth Armstead, City Manager Ivan Hopkins, City Attorney Joe Kicak, Planning Director/City Engineer Ilene Dughman, City Clerk Alicia Chavez, Acting City Clerk ABSENT NONE The meeting was opened with invocation by Pastor Salim Elias, Azure Hills Seventh Day Adventist Church, followed by the Pledge of Allegiance, led by City Clerk Dughman. 1 SPECIAL PRESENTATIONS Awards - Crime Prevention Poster/Essay Contest Winners ti Sharon Korgan, Community Service Officer, thanked all volunteers who made project possible including Councilwoman Pfennighausen, Ed O'Neal, and the schools and introduced award winners. Mayor Grant presented plaques to following students Grand Terrace Elementary Poster Contest - Amy Todd, 1st, Joaquin Keenan, 2nd, Ke i Gurrola, 3rd. Terrace View Elementary Poster Contest - Shawna Butrick, 1st, Kelley Frost, 2nd, Chris Kelley, 3rd. Terrace Hills Junior High School Essay Contest - Tran Dang, 1st, Bryan Wiebeld, 2nd, Diana Gill, 3rd. Proclamation - "Family Week," November 23 - 29, 1986 Mayor Grant read above Proclamation in honor of "Family Week," emphasizing the importance of family ties ELECTION - NOVEMBER 4, 1986 RESOLUTION NO. 86-42 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RAND ERRACE, CALI0RNIA, RECITING THE FACT OF THE GENERAL MUNICIPAL ELECTION HELD IN SAID CITY ON NOVEMBER 4, 1986, DECLARING THE RESULT THEREOF AND SUCH OTHER MATTERS AS ARE PROVIDED BY LAW. Council Minutes - 11/20/86 Page 2 i CC-86-264 Following reading of the Resolution by Mayor Pro Tem Matteson, Second by adopt Resolution No. 86-42. SWEARING -IN CEREMONY by City Attorney Hopkins, Motion Councilman Evans, ALL AYES, to City Clerk Dughman administered the Oath of Allegiance to newly -elected Councilmember, Susan Crawford, and presented her a Certificate of Election, at which time Councilman Petta and Councilwoman Pfennighausen left their seats, pending outcome of the Special Runoff Election. Relative to the conducting of Election for Mayor and Mayor Pro Tempore, City Clerk Dughman suggested deferring until full Council is seated, and recommended the current Mayor and Mayor Pro Tem remain as such. CC-86-265 Motion by Councilman Evans, Second by Mayor Pro Tem Matteson, ALL AYES, that Mayor Grant and Mayor Pro Tem Matteson remain in their respective positions until Election can be conducted with full Council seated. Recessed City Council at 6 51 p m., Convened Community Redevelopment Agency at 6 51 p m. APPROVAL OF 11/6/86 MINUTES CRA-86-51 Motion by Mr. Evans, Second by Vice Chairman Matteson, to approve the Minutes of November 6, 1986, carried, 3-0-1, with Susan Crawford abstaining. APPROVAL OF CHECK REGISTER NO. CRA112086 CRA-86-52 Motion by Chairman Grant, Second by Vice Chairman Matteson, ALL AYES, to approve Check Register No. CRA112086, as submitted. RESCLUTION NO CRA 86-03 - A RESOLUTION OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE, CALIFORNIA, APPROVING THE FIRST SUPPLEMENTAL INDENTURE AND AMENDMENT TO LOAN AGREEMENT RELATING TO THE S30,000,000 COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE MULTI -FAMILY HOUSING REVENUE BONDS (MT VERNON VILLAS PROJECT) 1985 SERIES A, APPROVING RELATED DOCUMENTS AND AUTHORIZING THE EYECUTIOP THEREOF. Following reading of the title and clarification by City Attorney CRA-86-53 Hopkins, Motion by Vice Chairman Matteson, Second by Chairman Grant, to adopt Resolution No CRA 86-03 Mr Evans related Council's unanimous approval in December of 1985 in the amount of $30,000,000 for a multi -family development project involving two phases of apartment buildings, citing the issue as a major topic of the recent Election (Ref Res. No 85-28) Chairman Grant noted that, although apartments were an issue, density was more i Council Minutes - 11/20/86 Page 3 ' of an issue and not specifically addressed in Council's prior bonding approval. Motion No CRA-86-53 carried, ALL AYES. Adjourned the Community Redevelopment Agency at 6 56 p.m. Reconvened City Council at 6 56 p.m. ITEMS ADDED TO THE AGENDA City Manager Armstead noted that add -on items are included in the Revised Agenda provided to Council. CONSENT CALENDAR It6m 3D, 11/6/86 Minutes, was removed from the Consent Calendar for discussion CC-86-266 Motion by Mayor Pro Tern Matteson, Second by Mayor Grant, ALL AYES, to approve the following Consent Calendar items CONSENT CALENDAR A. Approve Check Register No 112086, B. Ratify 11/20/86 Action, C. Waive Full Reading of Ordinances on Agenda, E. Approve Christmas Tree Sale, Adjacent to Fire Station No. 23, by the Grand Terrace Fire and Rescue Association, December 5-24, 1986, and Waive all Fees, F Approve Settlement of Liability Claim GTLC 86-02 with William Peters in the amount of $106.86, G Release $25,000 Sanitary Sewer Improvements Cash Deposit to the Sister's of St Benedict. APPROVAL OF 11/6/86 MINUTES Councilman Evans requested verbatim of the following portions of the Minutes Pa 3, last paragraph, relative to Chester Easter's questioning and response on medium and high density land use, Pg. 8, 2nd paragraph, City Attorney Hopkins' response to Councilwoman Pfennighausen relative to procedure leading to City's adoption of the Housing and Land Use Element and Councilwoman Pfennighausen's subsequent comments, Additionally, requested his comment relative to if an Ordinance is passed, it should be enforced be added to Page 10, paragraph 7 Mayor Pro Tem Matteson requested verbatim of Larry Council Minutes - 11/20/86 Page 4 Halstead's interpretation of high and low density, Pg 6, 1st paragraph CC-86-267 Motion by Councilman Evans, Second by Mayor Pro Tem Matteson, to approve the Minutes of November 6, 1986, with the above requested additions, carried, 3-0-1, with Councilwoman Crawford abstaining. PUBLIC PARTICIPATION Dick Rollins, 22700 DeBerry, questioned City's alternatives regarding street lighting on dark sections of Barton Road and Mt. Vernon Avenue, noting the ballot issue regarding formation of an assessment district to install street lighting and pay energy costs did not carry a majority vote City Engineer Kicak related the cost of the energy for existing street lighting and any additional street lighting desired will be paid from the General Fund. Responding to Mayor Pro Tem Matteson, Mr Kicak advised developers within new subdivisions are reouired to install street lights and pay the energy costs for the first two years, at which time the City assumes responsibility. Mr. Rollins felt the City should seriously consider installing street lights particularly in the critical dark areas where traffic hazards are most likely to prevail Ed O'Neal, 22608 Minona Drive, welcomed Councilwoman Crawford. Relayed a mid-term status report of successful school and neighborhood watch crime prevention programs, noted difficulties with initiation of the Crime Busters program and felt changes should be implemented. Lucille Hayes, 22114 DeBerry, thanked the City staff for trimming her Oleanders and hauling the debris away TENTATIVE TRACT MAP 13364, SPECIFIC PLAN NO 86-4 - TERRACE GROVES ChAPARRAL PINES, LTD Planning Director Kicak outlined the Staff Report, Addendum thereto, and staff recommendations (Reference Staff Report, November 12, 1986, Subject TTM 13364/SD 86-4, for Terrace Grove Apartments, a 96 Unit Apartment Project and Staff Report, November 18, 1986, Subject Addendum to Staff Report for TTM 13364/SP 86-4) Mayor Grant opened the Public Hearing Mayor Grant noted potential traffic and density problems Mayor Pro Tem Matteson auestioned the problem of relocating the electrical poles o ? n Gaae Canal Planning Director Kicak advised, although an expensive endeavor, it is the developers responsibility based upon the Circulation Element of the General Plan and, therefore, must be resolved by them Mayor Grant felt satisfied with the Developer possibly moving one pole Mayor Pro Tem 'Iatteson felt moving one pole would only allow enough rocm to exit the development and would not meet the requirments for widening the street and felt the street should be widened and the poles relocated, realizes the heavy burden Council Minutes - 11/20/86 Page 5 it places on one developer particularly when his improvements will ultimately benefit other developments and, therefore, favors the Gas Company's formula wherein the first developer pays the cost, subsequent developers who will benefit thereby are assessed their share, and the initial developer is refunded the balance. Opposes the developer placing money in a fund pending future development, feeling the burden should not be placed on the City Felt improvements should be made when the project is developed, funds allocated to the entire area and, subsequently, refunded to the initial developer as future development occurs Feels proposed density too high, noting that 18.6 units per acre far exceeds what is acceptable to the residents of this City. Although likes the project overall, could not support until the problems mentioned are satisfactorily resolved. Responding to Councilwoman Crawford relative to the approved densities north of this project, Planning Director Kicak noted USA Properties is 15+ and Mt Vernon Villas approximately 15 75 units per net acre, if Terrace Groves was developed in the same manner as those projects, rather than subdivided, the density would be approximately 13+ units per acre Bill Mauerhan, Chaparral Pines developer, feels the density issue should be addressed from the standpoint of how many people are actually going to live on the 6 9 acres, not units per acre If Britton Way remains private, the density is well within the acceptable bounds, however, if the street is dedicated, the density is increased by net acreage Noted all the requirements with respect to coverage and lot size have been met. Related initial approval at planning in May 1985 included a density of 108 units which has been subsequently reduced to 96 units, thereby reducing it to 13 9 units, noted extensive time spent with the Planning Commission to mitigate all issues including ingress and egress problems and the Commission's subsequent aporoval of the project, feeling some credence should be given to their decision Councilwoman Crawford feels Mr Mauerhan's points with regard to density are valid, supoorted the project, feeling it to be of high quality. Responding to Mayor Grant relative to maintenance of Britton Way, Planning Director Kicak related if the street is dedicated to the City, as proposed, it would be the City's responsibility Councilwoman Crawford feels a developer who proposes a project well within the acceptable range (13 9 units per acre) should not be I for the increase in his density due to loss of net acreage by street dedication to the City However, voiced concern with the following issues (1) Canal Street and the relocation of power poles, (2) The fact that the project is divided into 20 different lots Questioned if plans have been made to create conformity within the d�evelooment Mr Mauerhan noted that, although individuals will have Council Minutes - 11/20/86 Page 6 the opoortunity for separate ownership, Covenants, Conditions, and Restrictions (C C & R 's) would be included relative to Property Management, landscaping and maintenance requirements, in order to maintain conformity within the entire project. Regarding relocation of the power poles, Mr Mauerhan related willingness to accomplish that in accordance with City requirements, if the City would agree to offer some type of reimbursement agreement For clarification, City Attorney Hopkins related the type of reimbursement agreement being addressed is similar to a benefit assessment district in that the City would enter into an agreement and, prior to issuing the necessary permits or approvals, a benefit would be assigned to each developer representing their part of the charge for the improvements During the designated period of the reimbursement agreement, anyone that benefits from the improvements would be required to pay their assessment to the City who would, in turn, reimburse the initial developers and/or their successors and assigns i Mr Richard Britton, project owner, thanked Mayor Pro Tem Matteson for his suggestion of a reimbursement agreement, feeling it to be a practical solution Responding to Mayor Pro Tem Matteson regarding ways to lower the density, Mr Mauerhan stated the only means would be to eliminate units, which he felt would break the continuity of the project. Emphasized his desire to dedicate the streets within the project to the City, however, questioned the rationale behind increasing project density due to the dedication, noting whether private or public, the same amount of people would live there. Feeling a developer should not be penalized by the City for street dedication which makes it standard to City Code for police and fire access, Motion by Councilwoman Crawford, Second by Mayor Pro Tem Matteson, to approve Tentative Tract Map 13364, subject to the conditions made by both the Staff and the Planning Commission, and adopt the Resolution approving Specific Plan No. 86-4 Referencing the Planning Commission's Staff Report, dated October 20, 1986, Subject TTM 13364/SP 86-4/CUP 86-7 and Site and Architectural Review for Terrace Grove Apartments, located north of Barton Road between Canal Street and Mt Vernon, Councilman Evans questioned whether the two items referred to on Page 3, in the next to the last two paracrapns, relative to lot width and street dedications have been resolved Planning Director Kicak related those issues have been settled With respect to Pace d, paragraph 7, relative to sharing of parking, Mr Kicak related requirements to assure compliance will be included in the C C & R 's Relative to the widening of Canal Street tp Barton Road, Mr Kicak related Item 432, on Page 3 of the Conditions of Approval makes that provision since street is considered a collector Additionally, Item =46, Exhibit A, Resolution No 86-77 specifically defines the condition It was reiterated by Mr Mauerhan their willincess to relocate the utility poles in accordance with City Council Minutes - 11/20/86 Page 7 requirements as long as the City agrees to some sort of future reimbursement agreement. Voicing concern with project street running into the parking lot, off the cul-de-sac, and potential future use of the Town and Country as a thoroughfare, Councilman Evans questioned the possibility of landcaping that area, thus providing for pedestrian traffic, in lieu of proposed ingress and egress Mr Mauerhan noted the turning moveability would be highly restrictive and, therefore, does not see a major concern with extensive vehicular traffic, hcwever, if it posed a problem in the future, would be willing to close it off Councilman Evans voiced concern with school impaction, referencing Colton Joint Unified School District's letter, dated September 11, 1986, relative to this project and potential shortage of classrooms Planning Director Kicak related that developer fees have been established by the City (reference 9/26/85 Minute Action CC-85-290B) for the purpose of mitigating that problem, in accordance with the School District. Councilman Evans called for the question. CC-86-268 Motion by Mayor Grant, Second by Mayor Pro Tem Matteson, to overrule the call for the question, carried, 3-1, with Councilman Evans voting NOE. Mayor Pro Tem Matteson expressed mixed emotions with regard to the density, noting, although the project initially calculates at 13.9 units per acre which is within acceptable ranges, the added density due to the widening of the dedicated streets increases it to 18+ units per acre, feeling that to be too high a level of density. Mr Mauerhan noted that whether they will be paved, and did not the project, does not feel that density. Mr. Britton concurred. the streets are City -owned or private, see an affect on the actual density of was the City's intent to maintain low Relative to the difference between City -owned and private streets, Plannina Director Kicak noted that private streets do not provide public access and are exclusively restricted to a certain number of people, whereas public roadways remain accessible to all and, thereby, do affect the density of a particular area with regard to vehicular traffic Further related that only a specific number of units are allowed on a particular parcel regardless of private or public streets and densities are calculated proportionately Councilman Evans, referencing prior Council action pertaining to density limitations of 20 units per acre and the ilunicipal Coce requirements that data be produced to substantiate disapproval of a project with a lower density indicating a detrimental affect on the health, safety, and welfare of the community, questioned whether such has been compiled City Attorney hopkins advised that to date no data had been furnished Mayor Grant supported Mayor Pro Tem ,latteson's position, feeling there riay be studies which would reveal an adverse traffic impact based upon Council Minutes - 11/20/86 Paae 8 this proposed density. Feels the fact that it has not as yet been produced is not indicative of its non-existence and extenuating factors could exist to justify his position and concern. Councilman Evans felt the General Plan should have initially addressed all issues including traffic impact. If they were not adequately addressed and the General Plan is deficient, felt necessary action should be taken to correct the problems. City Attorney concurred with Councilman Evans' above conclusion, however, noted the General Plan looks at the entire community, it designates a given area, such as in this particular case, as medium density and further requires a Conditional Use Permit and Specific Plan to speak to that specific project and its affect on the area in question, subsequently, if medium density is found to be inappropriate, the possibility of amending the General Plan in its entirety should be investigated. Councilman Evans felt that all potential problems should be addressed by the City Staff prior to submittal to the Planning Commission or Council However, at this time, sees no lecal basis to deny the proposed project, with City Attorney Hopkins concurring. Councilman Evans called for the question. 11 CC-86-269 ~lotion by Mayor Grant, Second by Mayor Pro Tem Matteson, to overrule the call for the question, carried, 3-1, with Councilman Evans voting NOE Mayor Pro Tem Matteson noted Council's action to investigate potential problems with the General Plan, referencing Motion No. CC-86-259 of 11/6/86 meeting, which placed a moratorium on R-3 building west of the freeway to allow sufficient time to review the General Plan. Feels if all property currently designated as R-3 is developed as such, too much traffic will be generated for the existing on and off ramps and, therefore, considers the impact on the whole City when looking at density. Referencing Council's last year agreement on 15 75 units per acre as a maximum density for any given project, Motion by Mayor Pro Tem Matteson, Second by Mayor Grant, to amend the existing Motion, to approve TTM 13364, subject to the previously outlined staff conditions, and adopt the Resolution aoproving Specific Plan No 86-4, with a limitation of 15 75 units per net acre City Attorney Hopkins advised that written findings showing a detriment to the community must be provided to substantiate denial of the project at proposed density of less tnan 20 units per acre in accordance with the General Plan and the Municipal Code, as previously referenced by Councilman Evans Council Minutes - 11/20/86 Pace 9 ,Mayor Pro Tem Matteson Waker), with its Second (Mayor Grant) in concurrence, added direction to staff to provide written findings, as related by City Attorney Hopkins, to the amended Motion. Mayor Pro Tem Matteson related that until a project is presented, it is extremely difficult to determine potential detriment to the community, therefore, each project must be considered individually. P+r. Mauerhan felt that, after 5 months of negotiations with the Staff and Planning to mitigate potential problems and the Planning Commission's subsequent approval of the project, Council would use their recommendations as a basis to make findings and take action. Felt by considering net and cross acreace, Council is losing sight of attempts being made to build a viable, high quality project. Councilwoman Crawford felt the simple solution to the density issue would be for the developer not to dedicate the street to the City. Mr Mauerhan agreed, however, opposed the idea, feeling it would not benefit the City Councilwoman Crawford felt the rules should not be changed in the middle of the came Agrees with both Councilman Evans and Mayor Pro Tem Matteson that the General Plan needs to be reviewed and chanced. Feels the people of Grand Terrace do not want high density and, although the General Plan defines it as medium density, noted their opposition. Believes it unfair and unbusinesslike to change rules at this point, therefore, feels this project should be dealt with under the same set of rules as originally set forth. Notinc the General Plan must be changed for the people, Councilwoman Crawford said, "they have indicated they do not wart what the General Plan states and that gill have to be dealt Frith at another time, right now we need to deal with you "(the developer) (Verbatim statement, as requested by Councilman Evans ) City Attorney Hopkins indicated his presumption that the amended .Motion includes direction to staff, as previously discussed by Mayor Grant, to develop written findings for Council consideration and adoption to substantiate the detriment the project could have on the health, safety, welfare, and comfort of the community Mayor Grant voiced concurrence Amended Motion failed, 2-2, with Councilmembers Evans and Crawford voting MOE Original Motion failed, 2-2, with Mayor Grant and Mayor Pro Tem Matteson voting NOE .Mayor Grant closed the Public Hearing Recessed at 9 05 p m, reconvened at 9 28 p m Mayor Grant, noting the resultant stalemate of the Public Hearing, reiterated that either the project must receive Council approval or findings made to substantiate denial based upon it being detrimental to the community, therefore, suggested staff be directed to �l Council Minutes - 11/20/86 Page 10 1 investigate implications of this project as it exists and has now been proposed, in terms of the very real problems to the community that might result as a product of increased vehicle problems, keeping in mind the different times during the day when vehicles depart from and return to living dwellings. Feels the traffic study results will show a distinct impact sufficient to comply with the law, however, if staff findings do not reveal such, is prepared to reverse position taken tonight. Mayor Pro Tem Matteson, with Mayor Grant concurring, feels the proposed project is one of the best that has come before Council, however, related the overall problem lies with the approximately 120 acres currently designated as R-3 in the City, feels if all that acreage is allowed to be developed at 20 units per acre, at least 4800 people would be generated, thereby increasing the City's population by almost 50%, noted the traffic congestion problem already existent would increase, as well as school impaction and crime. Due to limited access, feels the City could not handle such an increase, therefore, supports review of the General Plan to address these crucial issues. Reemphasized his consideration of the City as a whole when voting on this project. i Councilman Evans addressed City Attorney Hopkins with the fact that atithe last meeting he gave an explanation of R-3 and why it was the density that it was, and had said it highly improbable that the state would ever change on multiple -family land use in this City. Attorney Hopkins felt probably not and explained that is not just our City, but Southern California, in particular, because we are running out of room. This could even make verticle housing more likely than horizontal As our population grows, you do not have the ability to have sprawling single-family dwellings. Attorney Hopkins further stated that the state would not support trying to eliminate multi -family housing in the City, and we would be spinning our wheels to;itry to do so. Councilman Evans stated that it had been three years since the General plan had gone to the state. Did the plan address everything it should, is the plan still good today?. Attorney Hopkins assured that they had experts in the field that did a good job, 23 public hearings were devoted to the product, but nothing is infallible. Also, there are social and political ramifications within communities and professionals do not address this. Councilman Evans felt that the general plan shoud be re -looked at and probably nothing has been done. Attorney Hopkins agreed and specified that General Plans are like all plans and that they need to be kept constantly alve and changed as the community changes in order to keep current. Councilwoman Crawford questioned the City Attorney stating, "My understanding is that the General Plan is supposed to reflect what the People of the community want their community to be like Is that correct? (Verbatim statement, as requested by Councilman Evans.) i I i i Council Minutes - 1 1/20/8b Page 11 City Attorney Hopkins respording, "No, because that is one of the recommendations you consider and that's why you go into public hearing, but too often people in a community say, okay this is what we've got, we're here, we have a nice community we don't want anybody else coming in. We want to preserve it ,lust like it is today and that's ,lust not allowed. You wculd never have any afforable housing, for instance, in the better -to-do economical communities. In Orange County there wouldn't be any affordable housing because the developers could develop housing for S200,000 and sell those houses, so why bother to sell S100,000 hcuses because they are required to. Of course, that is obviously nonsense too because there is a market for $100,000 houses as well as $200,000, but developers would develop to maximum. There has to be affordable housing The State has done various things, they have offered financial bonuses, they have offered housing bonuses through increased density and, so forth, to encourage affordable housing and that's why the state requires this mutiple family medium of high density housing elements so that you have to allow some of that affordable housing in your community otherwise where do young people live when they first get married. You have to provide housing someplace for those people, some housing they can afford and, if they are not required to do it, we always say, well the next community will allow them and so all of the nicer communities push it down to the less nice communities and rather then spreading affordable housing out and you have it put into pockets that someday become ghettos and that's not what the State wants and that's not good planning, and so that's why ycu have to have afforable housing and so certainly the public input and what the public wants is one of the considerations, but it is not the controlling one. There are other ones as well. (Veroatim statement, as requested by Councilman Evans.) Further Council discussion clarified that the General Plan review had been initiated, as directed at the November 6 Council meeting, and that the 6-month moratorium had been placed on all construction in the P.-3 area west of the freeway in conjunction with that review. (Ref Motion No CC-86-259) Ken McClellan, 21882 Grand Terrace Road, noting the General Plan is a document that has to be currently updated, offered his assistance with the review and requested a copy of the current plan Responding to Mr ",iauerhan regarding current status of his project, City Attorney Hopkins clarified that it has been referred back to staff to review, investigate, and return to Council with report and recommendations as to any possiole findings that would show a detriment to the health, safety, and gelfare of the community, with a specific focus on traffic, as requested by Hayor Grant. Mayor Pro Tem Matteson further requested Staff consider potential traffic problems west of the freeway should development occur, feeling that traffic pattern will affect the rest of the City Planning r Director Kicak related previcus traffic studies will be reviewed, updated as necessary, and projections made Council Minutes - 11/20/80 Page 12 il PLANNING COMMISSION REPORT - Approved Minutes of the October 20, 1986 meeting sere provided I PARKS AND RECREATION COMMITTEE REPORT - Dick Rollins, Committee member, reported success of the recent Tour de Terrace Bicycle Event. Councilman Evans extended thanks to all Committee members for their participation, particularly Barbara Conley for her contributions u At'Mr Rollins' CC-86-270 Mayor Grant, ALL of Appreciation outstanding suggestion, 'potion by Councilman Evans, Second by AYES, that staff be directed to prepare a Certificate for Barbara Conely. HISTORICAL AND CULTURAL ACTIVITIES COMMITTEE - Minutes of the November ,1 b meeting were provided. Naming of Streets - Mayor Grant requested Council's input with regard to,criteria on naming of streets. Councilman Evans, with Mayor Pro Tem Ma'tteson's concurrence, agreed with Committee's position that streets should not be named after individuals unless they have historial significance (Reference Committee Report, 11/10/86, Subject Naming of'Streets and 11/3/86 Committee Minutes.) Councilwoman Crawford suggested the Committee compile a list of approximately 50 street names applicable to the City from a historical and geographical viewpoint. Mayor Grant requested staff relay Council's feelings to the Chairperson of the Committee EMERGENCY OPERATIONS COMMITTEE REPORT - Jim Hodder, Chairman, reported the following l Last meeting hela November 19, 1986, (2) Draft of the City's Emergency Operations Plan provided to staff including a cover lettr requesting Council and staff's review of its basic methodology, solicited input prior to their December 17 meeting, (3) Relative to the Southern California Earthquake Preparedness Project, Committee is currently investigating a family pamphlet for distribution throughout the Community. CHAMBER OF COMMERCE REPORT - Barbara Bayus, President, wished the City a,happy Birthday Reported the following (1) Decemoer 5 Chamber luncheon will feature an Earthquake Preparedness presentation by the Southern California Gas Company, (2) Chamber's projected budget, in conjunction with their request for additional funding, will be submitted at the next Council meeting, (3) Chamber's Economic Development Committee met this week and several developrs and various organizations have been contacted FLRE CHIEF REPORT - City IAanager Armstead extended the Fire Department's invitation for residents' participation in their Christmas Tree Sale adjacent to the Fire Station CITY ENGINEER REPORT - Bus Shelters - Pedestal Post - Relative to issuance of sign permits for the bus sne ters proposed by Pedestal Post, City Engineer Kicak related the Planning Commission supported the proposal in general, noted the question of Nnether advertising Council Minutes - 11/20/86 Page 13 panels could be reduced in size was addressed In speaking with the proponents of the project, Mr Kicak related ads are pre -sized by the advertiser and format changes would cause quite an uproar, noting the general compliance of the signs with the maximum requirements of the City's Sign Code, recommended approval of proposed project. CC-86-271 Motion by Councilman Evans, Second by Mayor Pro Tem Matteson, to authorize Pedestal Post to proceed with their Bus Shelter proposal, as previously outlined to the City Council (Ref Minutes of 11/6/86, pgs 1-2) Responding to Councilwoman Crawford regarding removal of existing bus shelters, Community Services Director Anstine felt OMNITRANS would have that responsibiity Motion No. CC-86-271 carried, ALL AYES. NOTICE OF COMPLETION - VIVIENDA OVERHEAD BRIDGE PROJECT (GTC-86-02) Following Planning Director Kicak's assurance that the Vivienda CC-86-272 Overhead Bridge Project had been completed, Motion by Mayor Pro Tem Matteson, Second by Councilman Evans, ALL AYES, to approve execution and authorize recordation of the Notice of Completion of the Vivienda Overhead Project (GTC-86-02) Regarding a Ribbon Cutting Ceremony, Planning Director Kicak related one would be forthcoming. i CITY MANAGER REPORT - City Manager Armstead related Public Hearing this date by the League of Women Voters regarding Kaiser Hazardous Waste held at the Terrace Hills Jr High School. GROUP W CABLE TV RATES City Manager Armstead introduced H r Michael D McDonald, General Manager of Group W Cable, in attendance to discuss rate changes, effective January 1, 1987, noted in the 4 1/2 years the Company has serviced this City, no increases have been imposed (Reference Group W, Cable letter received October 27, 1986) Mr McDonald reviewed the Federal Cable Communications Act, passed October 30, 1984, and specifically addressed Cable TV rate dereculation Under the Act, franchises would remain under franchise rate regulations for a tao-year period, at which tirre they would be deregulated and could set their own rates within the dictates of business practices, if effective competition exists within their particular area In Group 14's case, 7 viewable channels fall under the Federal Communications Commission criteria, thereby qualifying them for deregulation and eliminating the reouirement for City Council approval of rate increases Mayor Grant acknowledged receipt of a letter directed to Mr McDonald, from citizen, Ron K Benfield, objecting to the cable television rate increase Mr McDonald noted his response to Mr Benfield in which further explanation was given regarding the increase Council Minutes - 11/20/86 Pace 14 Resoonding to Mayor Pro Tem Matteson relative to future increases, Mr McDonald anticipated a yearly assessment and potential increase Tony Petta, 11875 Eton Drive, noted a franchise means a particular company has no competition in the City, therefore, felt the people should have certain privileges. Voiced objection to the rate increase, feeling no substantial justification had been given, Feels the basic rate should be kept at a minimal and recommended, if a rate increase is necessary, it be applied to other upgraded services that the Company renders. Requested Council consider the benefit of the residents and 'hold firm on the basic rate. Mayor Grant felt Mr. McDonald has, in effect, through the City Manager, assured Council future input on decisions of this nature COUNCIL REPORTS Councilwoman Crawford reported the following (1) Notina her inaoi ity to serve on the Wilderness Park Committee due seat on the CC-86-273 the City Council, Motion by Councilwoman Crawford, Second by Mayor Grant, to appoint Daniel Hantman to the Wilderness Park Committee Councilman Evans opposed following through with the Wilderness Park Committee, however, dia not object to Mr. Hantman's involvement and participation on his own time Motion No. CC-86-273 carried, 3-1, with Councilman Evans voting NOE. (2) Notina the need for another Committee member and desiring to CC-86-274 reinstate the Committee on an active basis, Motion by Councilwoman Crawford, Second by Mayor Grant, that Staff contact the members of the Wilderness Park Committee and request them to hold a meeting. Relative to the Wilderness Park, Councilman Evans feels there are more important things to spend time and energy on Opposed any expenditures of money or consideration of transfer of City -owned Oroperty feeling it an area where Dotential liability exists. Motion No. CC-86-274 carried, 3-1, with Councilman Evans voting NOE Mayor Grant reported the following (1) Attendance at the LAFCO meeting or November 19, 1986, related request to annex a portion of Rialto (20-acre island) which resulted in a split vote, noting his support of the annexation, (2) Relative to the controversy over the bake sale at the Country Fair, as discussed by Councilman Evans at the November 6 Council meeting, noted contact made witn Ann Petta, Chairperson of the Historical and Cultural Activities Committee, as directed (Ref 11/6/86 Minutes, Council Reports) Mayor Grant read Ann Pet-a's response to Mr Evans' complaint, wherein she strongly urged Council to develop a written policy for discretely handling Committee prcblems for dissemination to both the Chairperson and all Committee members to eliminate any future public criticism. Mayor Grant, in concurrence, felt a policy should be established dealing, not only kith individuals on Committees and the Commission, but everyone in the community Council Minutes - 11/20/86 Page 15 RESOLUTION NO 86-43 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, CALLING AND GIVING NOTICE OF THE HOLDING OF A SPECIAL RUNOFF ELECTION TO BE HELD ON TUESDAY, JANUARY 27, 1987, FOR THE ELECTION OF A COUNCIL MEMBER AS REOUIRED BY THE PROVISION OF LAW RESOLUTION NO. 86-44 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA 1FORNIA, REQUESTING ThE BOARD OF SUPERVISORS OF THE COUNTY OF SAP! BERNARDINO TO READER SERVICES TO SAID CITY RELATING TO THE CONDUCT OF A SPECIAL RUNOF, ELECTION TO BE HELD IN SAID CITY ON TUESDAY, JANUARY 27, 1987 Following explanation by City Clerk Dughman of above Resolutions, CC-86-275 Motion by Mayor Pro Tem Matteson, Second by Councilwoman Crawford, ALL AYES, to adopt Resolution Nos. 86-43 and 86-44. I RESOLUTION NO 86-45 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RAND TERRACE, CALIFORNIA, ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATE STATEMENTS SUBMITTED TO THE VOTERS AT A SPECIAL RUNOFF ELECTION TO BE HELD ON TUESDAY, JANUARY 27, 1987 City Clerk Dughman related the Resolution pertains to the cost of candidate statements and the payment thereof Staff feels that due to this being a Special Runoff Election, the City may desire to assume the cost Councilwoman Crawford voiced support of the City paying the fees Barbara Pfenniahausen, 22491 DeBerry, felt it very generous of the Council to possibly consider paying for candidate statements, however, feels it a legitimate candidate expense and not one the citizens should incur Therefore, opposed the idea and requested Council not consider it as a viable alternative CC-86-276 Motion by Mayor Pro Tem Matteson, Second by Councilman Evans, ALL AYES, to adopt Resolution No 86-45, inclusive of Section 3, Alternative 41, and authorize the City Clerk to charge candidates an estimated S175 00 for cost of printng candidate statements A RESOLUTION OF THE CITY COUPICIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, RESCINDING RESOLUTICII NO 82-14 PROVIDING FOR ThE CONDUCT OF A SPECIAL RUNOFF ELECTION FCR ELECTIVE OFFICES IN THE EVEINT OF A TIE VOTE AT ANY MUNICIPAL ELECTION AND MAKING OTHER DETERMINATIONS City Clerk Dughman related the oroposed Resolution would rescind Resolution No 82-14 and provide that consideration for adopting a resolution, which would require a special runoff election for resolving a tie vote, be placed before Council prior to all future elections Mayor Grant expressed mixed feelings with regard to determining an elected official in a tie vote situation by lot, although sees it as a Council Minutes - 11/20/86 Page 16 clear-cut way to make a selection, does not feel it a professional means for determination. Barbara Pfennighausen opposed the City being reduced to selecting any member of the Council by the draw of a short straw. At Councilman Evans' request, Council concurred to take no action. Adjourned at 11 18 p.m. The next regular meeting will be held Thursday, December 4, 1986, at 5 30 p.m. Respectfully submitted, Acting City Clerk APPROVED Mayor DATE December 11, 1986 IT REj4tj I 1 12-9 1060 C R A ITEM ( ) COUNCIL ITEM �x) MEETING DATE- DECEMBER 18, 1986 AGENDA ITEM NO SUBJECT SISTER'S OF ST. BENEDICT RELEASE OF CASH DEPOSIT FOR STREET AND WATER SYSTEM IMPROVEMENTS FUNDING REQUIRED NO FUNDING REQUIRED xx The work along the frontage of the residence for the Sister's of St. Benedict located on Pico, easterly of Oriole, has be completed. The applicant, prior to receiving permits, deposited $10,000.00 for security for the Street Improvements and $5,000 00 for the Water System Improvements STAFF RECOMMENDS THAT THE CITY COUNCIL AUTHORIZE THE RELEASE OF $15,000 00, WHICH WAS DEPOSITED FOR SECURITY FOR THE REQUIRED WORK. JK/lh 11 c. � 18 ism A t � i t IAIRTPORIMCU I iIf"I � �t �� �i t� � i�il �8 9 � C❑UNCIL MEETING DATE December 18,1986 DATE December 8-1986 C❑MMISSI❑N/COMMITTEE PARKS AND RECREATION SUBJECT TOUR de TERRACE HIKE TOUR Left:�C'.L 4_3Z" A Ui"vl Z 1=1014RAfl� A need for more activities in which City Residents can participate in while exposing the virtues of Grand Terrace to Residents of other cities Facts Due to the success of 1986's Tour de Terrace it is apparent that bicycle riding has become a more popular sport for people of all ages Not only did residents of Grand Terrace, Riverside, Redlands and San Bernardino participate, but riders from as far as Los Angeles particpated The positive comments heard, as well as having a well organized event, lead this Committee to suggest that the Tour de Terrace become an annual event to be held on the 2nd Sunday of November ALTERNATIUES. 1 Review and reject the event weiginvotoiilkm 2 Review and establish the ride as an annual event 3 Review and Accept the event on a yearly basis only We feel this is a goad event for the City to sponsor, and based an past performance ❑f 1986 it can continue to be a success in 1987 We would like input on how to increase Community Business support in 1987 REQUESTED ACTION TO BE TAKEN BY COUNCIL AND/OR STAFF Accept Alternative #2 or #3 above CITY OF GRAND TERRACE PARKS & RECREATION COMMITTEE TOUR de TERRACE SUMMARY DECEMBER 1B,1986 The fallowing is the results from the successful Tour de Terrace Bike ride that was held on November 9, 19BB by the City of Grand Terrace, Grand Terrace Parks & Recreation C❑mmittee and People's Helpers REUFNII S Tour de Terrace raised approximately SB115 59 to be used to expand and enhance Recreation Programs in Grand Terrace Please see attached Tour de Terrace Financial Report for details Alth❑ugh the T❑ur de Terrace generated a profit, all Riders received for their registration Fee a long sleeve t-shirt, a commemorative pin, and quite a feast at the and of the ride COMMUNITY SUPPORT The Tour de Terrace had very little financial support from the businesses in Grand Terrace The businesses that did donated prizes had their names listed on 5,000 fliers that were distributed The following businesses donated prizes to the Tour de Terrace J & R Family Bicycles, Accent Print & Design, Rancho Cinemas, Fiesta Uillage, Subway Sandwich, Grazziano's Pizza, Mr T U Uideo, Crystal Geyser Sparkling Water,,Gless Ranch, and Stater Brothers Markets ONLY Security Pacific Bank donated S50 t❑ the Tour de Terrace Even with such low financial support, the Tour de Terrace was still able t❑ generate a profit in its' first year, DEMOGRAPHICS The Tour de Terrace had E37 Riders c❑me t❑ Grand Terrace t❑ participate in the Tour Many ❑f these people br❑ught a support crew of family and friends who were then introduced t❑ our, fine city The majority ❑f riders were from Riverside, Redlands, San Bernardino and Grand Terrace Although that was not surprising, many riders did come from as far as Moreno Ualley, Brea, Cerritos, Diamond Bar, Fountain Ualley, Los Angeles, South Gate, Walnut, etc Many riders had verg g❑❑d c❑mments not ❑nlg ❑f ❑ur well organized event, but our beautiful city as well :✓ PARKS & RECREATION COMMITTEE TOUR de TERRACE SUMMARY Ccont)' VOLUNTEERS The Grand Terrace Community Soccer Club and Girl Scout Troup #qE7 ❑f Grand Terrace donated many hours of their time for this event Councilw❑man Barbara Pfennighausen was present all day CITY REPRESENTATION City representation was by Randy Anstine and Renee McCarthy UERVIEW The Tour de Terrace was a complete success We had beautiful weather, a well organized and staffed event Many riders praised not only the course but ❑n how well this City put ❑n a first time bike ride Numerous riders expressed the desire that not only d❑ they hope there is another one in 1SB7, but that we keep the course exactly the same The route fall❑wed less populated roads and the maJority ❑f the route was on scenic Beaumont Ave and San Tim❑teo Canyon We have recieved two letters from riders who took the time to write the City on how well the tour went RECOMMENDATION That the T❑ur de Terrace be expanded to include bath a 25 mile and a 50 mile ride and become an annual event on the second Sunday of November coordinated by the Grand Terrace Parks & Recreation Committee and People Helpers It is furtner recommence❑ that the Parks & Recreation Committee establish an Athletic ScholarhipCs! t❑ be administered by them with the proceeds from future tours A completed proposal t❑ accomplish this goal will be submitted to the Council at a later date I e CITE OF GFANi TEFFHLE F.FF S ° FEChE,-)*FI0N commi rTEE TOUI; de TEF F yCE F 1 NHNC 1 4_ SUMINAF DECFMSEF IS 1 =' 16 REVENUES 82 Riders @ S20 16'.0 00 177 Riders @ S15 2655 00 1llT-Shirt + 1 Pin sold 6 00 I EXPENSES Printing 393 65 Postage 97 It6 T; Shirts for Riders 273@Lf '1696 1220 20 T-Shirts For Volunteers 27 120 68 Food* 329 72 Trophies 212 00 Pins C500) 'f37 78 Awards G 29 68 Ride Supplies 211 86 Finish Timer S175+ 25 ea Rider 233 50 Tricycle Ride Cost 168 88 TOTAL EXPENSES TOTAL PROFIT *601 lbs donated oranges 12' cases donated bananas SLfb of donated ice I g301 00 3LfS5 q1 8Lf5 59 iEC 18 1986 LUIP1.1,1111"In'01111i 1, I CDUNCIL MEETING DATE DeQemhe7 18.199E DATE December 8,1986 C❑MMISSI❑N/C❑MMITTEE _PARKS AND RECREATI❑N SUBJECT PIE❑ PARK SITE _ Q ())- Facts Pico Park Site becomes available to the City in January 19B7 We are not ready, at this time, to take physical possession of this land Due to the time constraints generated by having utilization surveys, bids, proposals and financial assistance submitted and approved it is not feasible that all the aforementioned items will be completed during 19B7 This committee would like to request that the Council direct Staff to contact Marygold farms to stay on the property until otherwise stated ALTERNATIUES. • 1 Direct Staff to inform Marygold Farms they may continue to farm on the land at least one Cl) more year, possibly more Z Direct Staff to inform Maryg❑ld they must vacate j the land January 1, 19B7 We feel that if Maryg❑ld continues to farm the Jana it is better than 11-121�ng to financiallu support 10 acres of unutilized land It will take at least 1 year, pr❑sided ALL time tables work out as planned, before we could contemplate using the land as desired REQUESTED ACTIN TO BE TAKEN BY COUNCIL AND/❑R STAFF Accept Alternative #1 above I• 1 � I OW-1filiesdON A14D C0i JIT', EE REPORTS DEC z 3 to COUNCIL MEETING DATE 12-18- 86 DATE 12-3-86 COMMISSION/COMMITTEE CRIME PREVENTION i SUBJECT- Application for Committee Membership submitted by James Singley, Bruce Foytik, I and Terry Krider , , PROBLEM Facts- The Committee is currently functioning with five (5) members and there are two (2) vacancies The Committee has received three (3) applications from equally; qualified individuals I� I� P 11 1` it , ALTERNATIVES: 1I Amend current policy to change Committee member status from seven (7) to eight (8) I� II SOLUTION Recommend acceptance by City Council to increase membership from seven (7) to eight (8) members I I� REQUESTED ACTION TOIIBE TAKEN BY COUNCIL AND/OR STAFF Upon a unanimous vote by the Committee, we request City Council to appoint the above applicants to the Crime Prevention Committee if the Committee membership is increased to eight persons i�- CITY OF G RAN D TERRACE APPLICATION FOR CITIZEN SERVICE COMPLETE AND SUBMIT TO CITY CLERK'S OFFICE AS A MEMBER OF Crime Prevention Commission NAME James V. Singley 11 ADDRESS 11 HOME PHONE. OCCUPATION Sheriff' BUSINESS PHONE 822-om-i EDUCATION. (List highest year completed and all degrees) Masters Degree in Publi Bachelors Degree in Criminal Justice/Publi Are there any workday evenings you could not meet? Yes ( ) No (A If so, please list. Why are you interested In this position. I am a new resident in this community and i have an intense interest in helping to establish and maintain an effective crime preventiion program. I What do you consider to be your major qualifications? Ten years in Law Enforcement and upper pp graduate degree in Public Administration. I. i i { REFERENCES 1 _Sheriff Floyd Tidwell 2 Sheriff's Lieutenant Robert Baffles (Crime Prevention Cam_ Member)_ r 3 Sheriff's Deputy Thomas Semph (Crime Prevention Com Member) Please attach a written statement containing any additional information you feel w uld be useful to the City Council I I h C ITY OF GRAND TERRACE IIf APPLICATION FOR CITIZEN SERVICE 4 I COMPLETE AND SUBMIT TO CITY CLERK'S OFFICE AS A MEMBER OF IPPwe PREVEIL I IC'_ � C: NAME + )RUCE F-GY I I C I ADDRESS 22541QAVEN WAY I HOME PHONE ' F'J'i 044 BUSINESS PHONE 'I93-144 I X 3I6 OCCUPATION. Gel 9PAL TELGPH0 EDUCATION: (List�"highest year completed and all degrees) aLLEG E - AA D EC o2rrE Are there any wor please list. evenings you could not meet? Yes ( ) No ( ) BALL M ! C HTS - PLA\1 I IU A W, i NT&Z If so, L EA6U E ti IC; HT IS 1LDT SET YET Why are you i ntere' ted in this position I'M I lU 1�2ES1 E ('� 11U 020MACA-! 1 T V Aj:+ AI P S ll i r7 I M P2aVHUcTAG CITY What do you consider to be your major qualifications? A�1 LT- RECEIVED REFERENCES 11 CITY OF GR,"%ND TER 1. N 3 (LT wj/ SAS; 3QJ1_ J Q4CRI F-1- (2AVN CL/6��/ r_r )—l' .1ol I JZ All&CII,A Please attach a written statement containing any additional information you feel would be useful to the City Council I� CITY OF GRAND TERRACE APPLICATION FOR CITIZEN SERVICE COMPLETE AND SUBMIT TO CITY CLERK'S OFFICE AS A MEMBER OF. - NAME. i ADDRESS Z DOS �/E re C HOME PHONE. 3'7o Z - BUSINESS PHONE. OCCUPATION- �e-r1ra�r�i "/`Ierc,���yc%►^ EDUCATION. (List highest year completed and all degrees) / Are there any workday evenings you could not meet? Yes (CSj No ( ) If so, please list Ulev I Why are you interested in this position �/-0 1-7— cJ What do you consider to be your major qualifications/��°J/ �•-�� Gf/,%��� REFERENCES _ CITY OF GRAND TERRACE 3 Please attach a written statement containing any additional information you feel would be useful to the'City Council DEC in1sas COMMISSION AND COMMITTEE REPORTS y COUNCIL MEETING DATI E. 18 December 1946 COMMISSION/COMMITTEE Emergency Operations Committee SUBJECT- Recommendation to appoint Cynthia L. Williams to the Emergency 11 Committee (it DATE 8 DEC 1986 erations it I PROBLEM, The EOC currently has one vacancy. it Facts Cynthia L. Williams of 22483 De Soto St. Grand Terrace submitted any I� apnlication for citizen service on 1 October 1986, expressing interest in serving on the Emergency Operations Committee. She subsequently attended the committee's regular meeting on November 19, 1986, and affirmed her desire to serve this community. I ALTERNATIVES. chi irrrnti NIA At its 19 November 1986 regular meeting, the EOC voted to recommend that Grand Terrace City Council annoint Cynthia L. 7illiams to that committee as a regularilmember. REQUESTED ACTION TO BE TAKEN BY COUNCIL AND/OR STAFF A->>oint Cynthia L. 'Villioms to the Emergency Operations Committee. 'SAN CITY OF GRAND TERRACE DEC 1 8IM EMERGENCY OPERATIONS COMMITTEE C__ �' �" , A 7 L rA °mil sl SE MEETING MINUTES 15 OCTOBER 1986 The meeting was called to order at 7 00 pm by chairman J Hodder Members present M Harris J Hodder E Hoddez V Pf ennighausen Minutes of the 17 September 1986 meeting were presented and approved as read SUBCOMMITTEE REPORTS Communications 1 V Pfennighausen reported that there has been a failure in one of the HF transceiver power supplies, and that one of ther NICAD battery packs for the hand-held transceivers will not take a charge Both items will be returned to the factory via City Hall OLD BUSINESS 1 The 5 lb Halon fire e.itingui Sher for the communications room has been received 2 A discussion of building 3 security was postponed since City Staff was not present 3 An application for committee membership was forwarded to the committee J Hodder will contact the applicant, Cynthia Lee Williams, and invite her to the next regular meeting (Action Item 30-13) ACTION ITEM STATUS 1 Several action items were closed (see attached list) NEW D U S i 7 N E rz c 1 The S-uutnern Calif Drni a r rZ' d1ness Project will 'Hold a seminar on 30 Octooer in preparation for Eartnquake Preparedness Week 1987 J Hodder will cc.niac, City Staff and determine if any of RECEIVE 17 19Nr CITY Or GRAND i zAR�,,, 4 - 2 - Staff or City Council are going to attend as no committee members are available on that date (Action Item #86-14) The meeting was adjourned at 7 50 pm The next regular meeting will be held at 7 00 pm on 19 November 1986 Submitted,by Eileen F Hodder, Secretary Grand Terrace Emergency Operations Committee Approved by James A Hodder, Chairman Grand Terrace Emergency Operations Committee CITY OF GRAND TERRACE EMERGENCY OPERATIONS COMMITTEE ACTION ITEM LIST #86-1 ASSIGNED TO E Luers ON 9/17/86 DUE 10/15/86 J Hodder CLOSED ACTION Price sheet cork for status display boards and provide information to staff CLOSURE #86-2 ASSIGNED TO E Luers ON 9/17/86 DUE 10/15/86 CLOSED ACTION Provide a draft of Emergency Operations Plan for committee review CLOSURE #86-3 ASSIGNED TO E Hodder ON 9/17/86 DUE 10/15/86 CLOSED 10/15/86 ACTION Obtain information on restrictions for sewer billing inserts Include weight, size, and deadlines for inputs CLOSURE Limit is 1 oz E.cample of envelope provided Inputs are due by the middle of each month #86-4 ASSIGNED TO J Hodder ON 9/17/86 DUE 10/15/86 CLOSED ACTION Provide draft of Family Emergency Preparedness Pamphlet for committee review CLOSTJRE #86-5 ASSIGNED TO J Hodder ON 9/17/86 DUE 10/15/86 CLOSED 10/15/86 ACTION Obta.Ln status of Colton Unified School District Disaster Guide, and request copy CLOSURE A request for this information was included in an IOM to city staf f Fef Request fur Reference Legislation and Documentation, to R Anstine from RECEIVED CITY OF GRAND TERRACE 2 - J Hodder, 10/06/86 #36-6 ASSIGNED TO J Hodder ON 9/17/86 DUE 10/15/86 CLOSED 10/15/86 ACTION Contact Council Woman Pfennighausen and follow up on prospective committee member, R Bailes CLOSURE Phone call made to R Bailes and an invitation to submit an application for membership was given #86-7 ASSIGNED TO E Hodder ON 9/17/86 DUE 10/15/86 CLOSED 10/15/86 ACTION Contact county Red Cross chapter and obtain information on first aid books and pamphlets that can be put in medical supply packs CLOSURE Books are available from the chapter Cost is $5 00 #86-8 ASSIGNED TO E Hodder ON 9/17/86 DUE 10/15/86 CLOSED 10/15/86 ACTION Check with staff and get clarification on meeting announcment cards Inform staff of new meeting night and request appropriate change in mailing of notice cards CLOSURE Staff informed #86-9 ASSIGNED TO M Harris ON 9/17/86 DUE 10/15/86 CLOSED 10/15/36 ACTION Provide sample of an emergency exercise plan which can be used as a model for training CLOSURE Examples were provided #86-10 ASSIGNED TO J Hodder ON 9/17/86 DUE 10/15/88 CLOSED 10/15/86 ACTION Update information in Chamrer Newsletter concerning contact and meeting nights CLOSURE Chamber was informed and ,gill make changes in the next edition 436-11 ASSIGNED TO E Hodder ON 9/17/86 DUE 10/15/88 CLOSED 10/15/86 ACTION Contact staff and obtain information on current proper protocol for internal and external memoranda Include use of city letterhead CLOSURE Letters to outside agencies should go through City Staff They will provide typing service on G T letterhead Internal IOM's can oe done on standard form which was provided #86-12 ASSIGNED TO E Hodder ON 9/17/86 DUE 10/15/86 CLOSED 10/15/86 ACTION Contact staff concerning shared mail box and ask if separate one can be made available to avoid confusion CLOSURE The EOC now has a separate mail box #86-13 ASSIGNED TO J Hodder ON 10/15/86 DUE 11/19/86 CLOSED ACTION Contact membership applicant C L Williams and extend invitation to November 1986 meeting CLOSURE #36-1.4 ASSIGNED TO J Hodder ON 10/15/86 DUE 11/19/86 CLOSED ACTION Call City Staff and find out if anyone plans on attend- ing the SCEFF conference on 30 October