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04/23/1987rij I� i CT.T vs. COUN CTT i i i AGENDA i i ' CITY OE a�.AND TERRACE , REED U, a A 1eIEETIN GS ,r,!, and 4+ Thursda s - 5:37,0 P-.m, P.PRiL 23, 1587 1 Grdndl 1/e/u�11'�!'act:`enter ,( .1 v i 'C ca j• r r.ir rillT^z"')�iJ matt-scii, Mayor E ! Sarba:'d,cfein-mighausen, i".3`. or 'Pra Tem i y+_; ph u _ : rant , Cou- -c-. 1-ie�!iuer i ^ L. 7-vans. i� \1j 51� Zvi �i�!•`vV� �'J �1�.r.i l�i�t'„m!J�1 � 7Q 1c '7f ih:1mas j. Schwab,, Interim Ci *.*� Manager Ivan L. Hook -ins, 41tY .4.-to1..,,�-Y Lorel to ;jornJson , C44ty :•lerk vloseph kirak, City _ngineer Randa11 L. AnStine, A.s:?s`ant Ci.tyYla,nager PLEASE DO NOT REMOVE COUNTER COPY �ORMATION COUNTER. THANK YOU! CITY OF GRAND TERRACE REGULAR COUNCIL MEETING M AGENDA CITY COUNCIL CHAMBERS GRAND TERRACE CIVIC CENTER 22795 Barton Road * Call to Order * Invocation - * Pledge of Allegiance * Roll Call April 23, 1987 5:30 P.M. Staff CONVENE COMMUNITY REDEVELOPMENT AGENCY Recommendation Council Action 1. Approval of Minutes 4/9/87 Approve 2. Approval of Check Register No. 042387 Approve ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL 1. Items to Delete 2. SPECIAL PRESENTATIONS i i A. Proclamation - "Victims' Rights Week" April 26 - May 2, 1987 B. Proclamation - "Parliamentary Law Month" May 1987 C. Proclamation - "Earthquake Preparedness Month" - April, 1987 D. Proclamation - "Girl Scout Leader's Day" April 22, 1987 3. CONSENT CALENDAR w The following Consent Calendar items are expected to be routine & non -controversial. They will be acted upon by the Council at one time without discussion. Any Council Member, Staff Member or Citizen may request removal of an item from the Consent Calendar for discussion. COUNCIL AGENDA 14/23/87 - Page 2 of 3 Staff Recommendations Council Action n A. Approve Check Register No. 042387 B. Ratify 4/23/87 CRA Action C. Waive Full Reading of Ordinances and Resolutions on Agenda D. Approve 4/9/87 Minutes E. Reject Liability Claim No. GTLC 87-02 Approve Approve Approve Approve F. Approve Appropriation of $1,579.50 from the General Fund to Historical & Cultural Activities Committee to Obtain an Oak Approve Display Cabinet. G. Authorize the Interim City Manager/ Approve Finance Director's Attendance to the California Society of Municipal Finance Officers 1987 Annual Legislative Seminar May 14, 1987 - Sacramento. H. Approve & Authorize Entering into an Approve Agreement with SWA Group to provide Preliminary Design of the Edison Parcel at Mt. Vernon/Canal & Appropriate $3,200 from the Unappropriated General Fund Balance. 14. PUBLIC PARTICIPATION 15. ORAL REPORTS A. Committee Reports B. Council Reports 16. NEW BUSINESS A. Schedule Council Meetings & Budget Study Sessions for May, 1987. B. Consider Preparation of a Smoke Detector Ordinance for the City of Grand Terrace. C. Proposed Policy for Council/Consultant Relations. D. Consider Preparation of a Resolution Relating to Air Traffic Safety. COUNCIL AGENDA 4/23/87 - Page 3 of 3 Staff Recommendations Council Action 09 IT I7. Closed Session - Personnel and Potential Litigation. (ADJOURN THE NEXT REGULAR CRA/CITY COUNCIL MEETINGS WILL BE HELD THURSDAY, MAY 14, 1987, AT 5:30 P.M. ------------------------------------------------ AGENDA ITEM REQUESTS FOR THE 5/14/87 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY 12:00 NOON ON 5/6/87. CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY REGULAR MEETING - APRIL 09, 1987 ApF, 2 3 167 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on April 09, 1987, at 5:30 p.m. PRESENT: Byron Matteson, Chairman Barbara Pfennighausen, Vice Chairman Susan Crawford Dennis L. Evans Hugh J. Grant Thomas Schwab, Executive Director Ivan Hopkins, City Attorney Joe Kicak, City Engineer/Planning Director Loretta Thompson, Secretary ABSENT: Randy Anstine, Community Services Director APPROVAL MARCH 26, 1987 MINUTES. CRA-87-14 Motion by Mayor Pro Tem Pfennighausen, second by Councilwoman Crawford, ALL AYES, to approve the minutes of March 26, 1987. #ft, Adjourn at 5:35 p.m. The next regular meeting will be held Thursday, April 23, 1987 at 5:30 p.m. Respectfully submitted, Secretary APPROVED: -Chairman ---~ AGENDA 1i�1_N0. (1) f�. r C A►PR 2 3 687 COMMUNITY REDEVELOPMENT AGENCY CITY OF GRAND TERRACE APRIL 23, 1987 CHECK REGISTER NO.'CRAO42387 CHECK NUMBER OUTSTANDING DEMANDS AS OF APRIL 23, 1987 16897 SUSAN CRAWFORD 16899 DENNIS EVANS 16902 HUGH GRANT 16906 BYRON MATTESON 16913 BARBARA PFENNIGHAUSEN STIPENDS FOR APRIL, 1987 $150.00 STIPENDS FOR APRIL, 1987 150.00 STIPENDS FOR APRIL, 1987 150.00 STIPENDS FOR APRIL, 1987 150.00 STIPENDS FOR APRIL, 1987 150.00 TOTAL: $750.00 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CRA LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF CRA. THOMAS SCHWAB TREASURER APR 2 3 1987 Friar, I�tmn#iult VICTIMS' RIGHTS WEEK A.PRIL 26 - MAY 2, 1987 WHEREAS, too often, crime victims and witnesses have been overlooked by the criminal justice system in its efforts to apprehend, prosecute and deal with criminal offenders; and WHEREAS, the public has an obligation to recognize the plight of crime victims and witnesses; and WHEREAS, better reporting of crime and greater willingness of individuals to testify are essential to the control of crime and the improvement of justice; and WHEREAS, creating better public understanding of the criminal justice system and the rights of crime victims and witnesses will help enhance the fair and effective administration of justice; and WHEREAS, the San Bernardino County District Attorney's Victim Witness Assistance Program strives all year to improve services to crime victims and witnesses: NOW, THEREFORE, I, Byron R. Matteson, Mayor of the City of Grand Terrace, on behalf of the City Council, take this opportunity to officially acknowledge and proclaim the week of April 26 through May 2, 1987 as 'Y i c t i m' s R i g h t s W e e k' in the City of Grand Terrace. Mayor of the City of GranaTerrace and of the City Council thereof. This 23rd day of April, 1987. 'AGFNtSA_rTEhd`� /%� Pr v -[C-1111en ti lilt PARLIAAiENTARY LAW MONTH MAY 1987 APR 2 3 WHEREAS, The month of May is the 150th anniversary of the birthday of General Henry M. Robert, U. S. Army, the author of Robert's Rules of Order Newly Revised; and WHEREAS, 1987 is the bicentennial of the Constitution of the United States of America, and as constitutions/bylaws are ore of the areas of expertise of parliamentarians; and WHEREAS, The California State Association of Parliamentarians, an affiliate of the National Association of Parliamentarians, has requested all members to commemorate the month of May as "Parliamentarian Law Month' by giving workshops, lectures and seminars on parliamentary procedure and invite guests to meetings; and WHEREAS, Parliamentary Law is one of tl.e tools of democracy; and WHEREAS, All members of the National Association of Parliamentarians, Regular and Registered, are dedicated to the use and teaching of Robert's Rules of Order Newly Revised: NOW, THEREFORE, I, Byron R. Matteson, Mayor of the City of Grand Terrace, on behalf of the City Council, do hereby proclaim the month of May as: "P a r l i a m e n t a r y L a w M o n t h" in the City of Grand Terrace, in commemoration of the 150th anniversary of the birthday of General Henry N. Robert, U. S. Army; author of Robert's Rules of Order Newly Revised; and that all members of the National Association of Parliamentarians, California State Association of Parliamentarians will endeavor to give of their time and efforts to make it known throughout this area that the Mayor of Grand Terrace has declared this month 'Parliamentary Law Month' and that they will use this time to teach, lecture and'give workshops without charge based on the United_States Constitution and Parliamentary Procedure. Mayor of the City of GrandTerrace and of the City Council thereof. This 23rd day of April, 1987. MA AFR 2 3 t9P Ja zodamti0n EARTHQUAKE PREPAREDNESS MONTH 1 APRIL 1987 WHEREAS, the Honorable George Deukmejian, Governor of the State of California, has proclaimed April as EARTHQUAKE PREPPREDNESS MONTH; and WHEREAS, the County of San Bernardino includes areas of significant seismic potential; the loss of life and property can be greatly reduced if appropriate earthquake preparedness measures are taken before a damaging earthquake; important information regarding earthquake safety and lifesaving procedures is available and should be brought to the attention of every citizen of the County; and WHEREAS, the theme of this year's campaign, 'DON'T WAIT --- GET READY FOR ThE QUAKE" accentuates the need for residents to take action to prepare their homes, businesses, schools and other locations for an earthquake; each Meek of the month will have a then; April 1-5, Statewide Earthquake Preparedness Honth Kick-off; April 6-12, School Preparedness and International Cooperation Week; April 13-19, Business Preparedness Week; April 20-26, Nome and Neighborhood Preparedness week; April 27-30, Government and Emergency Services Preparedness Week; NOW, THEREFORE, I, Byron R. Matteson, Mayor of the City of Grand Terrace, due hereby proclaim the month of April as -EARTHQUAKE PREPAREDNESS MONTH" in the City of Grand Terrace, and encourage all citizens in Grand Terrace to become aware of procedures for earthquake preparedness and to study and observe, throughout the year, these procedures in order to prevent injuries, loss of life and property damage during an earthquake. Mayor of the City of GrandTerrace and of the City Council thereof. This 23rd day of April, 1987. 2C APR 2 3 t GIRL SCOUT LEADER'S DAY APRIL 22, 1987 WHEREAS, Girl Scouts across the country observe the sixth annual Girl Scout Leader's Day on April 22, 1987; and WHEREAS, for seventy-five years, from 1912 to 1987, Girl Scout leaders have given generously of their time and energies to enrich the lives of more than 50 million young women; and WHEREAS, Girl Scout leaders, as their teachers, friends and partners, are helping girls develop the leadership skills they will need as our citizens of tomorrow; and WHEREAS, Girl Scout leaders serve as positive role Podels, helping girls to develop values and self-respect; and WHEREAS, Girl Scout leaders have made and continue to make Girl Scouting an experience that provides fun, friendship and happy memories for all girls of all ages five through seventeen; and WHEREAS, Girl Scout Leader's Day will be celebrated nationwide on April 22, 1987: NOW, THEREFORE, I, Byron R. Matteson, Mayor of the City of Grand Terrace, on behalf of the City Council, do hereby proclaim April 22, 1987, as: "Gi rl Scout Leader 's Da y' in the City of Grand Terrace, and further call upop all citizens of Grand Terrace to extend their encouragement, friendship and support to the San Gorgonio Girl Scout Council and to Girl Scouts all across the United States through the coming years. Mayor of the City of Grand Terrace and of the City Council thereof. This 23rd day of April, 1987. V(?UtHFEC PENDING, CITY CITY fiF CPAI.0 TERRACE PAGE 1 !1FTf (,4/1(,/t7 _) �JUCCEF/CHECK S1EP. FLf ALL P lIS I CHECK REGISTNO. 04,387 V06CHEF Et LLR V E N U 0 k ITEK ITEM CHECK CHECK t'UP"IER t,Ur6L9 ":ArE DESCkIFTION AMOUNT AMUUNT i Pr I ! 72U SC).CI..EUI';Lid C( if AI• Y CASH, PAY.4/3iSCE 100.36 100.36 P5062 1-7�6 ::b.G .cn5 E'i7P4r'Ahi. • P5003 F762 STATE COMPENSATION INS.FUND WORKERS COMP.INS.3/87 695.14 695.14 P5004 [IA.,.E CHFISTIAN EASTER DEC0kATIDNS,C/C 50.50 50.50 T VOL.19S.B.C.CODE 17.67 VOL.19S.B.C.000E 17.68 106.05 F5006 22t0 CMPLCYI- t,I DEVELCPt:ENT 1)FPT. SUI/EMPLOY.TRAIIi.3/31/87 368.76 !' SUI/EP'PLOY.TRAIN.3/31/87 657.96 - 51i1 /Ef+Pi41Y-rT,a,A I SUI/EMPLOY.TRAIN.3/31/87 485.58 SUI/EMPLOY.TRAIN,3/31/87 157.29 2,310.43 P5007 t531 SHEPIFF FLLYD 11CWELL LAB! ENFORCE.4/87 429958.67 ' C.P.0.4/87 39386.33 469345.00 I, P5008 t.720 SO.Cb•EDISON COMPANY CASH PAYi4/89SCE 15.74 15,74 SiA P5010 t-629 SECUPITY PACIFIC NAT.BANK PLAN.MEET.SCHWAE/MAYOR 28.46 91 E-E 3 kg-C s•B�< . E . „ 397.08 , PARK/REC.MEETING,ANSTINE 810.32`" MEET,SCHWAB/MAYOR ;. `,., 35.70, `"" ." 1 181.56 P5011 1840 LOLTON 9 CITY OF W.W.D.SERVICES,4/E7 19097.75 199997.75 P5013 (720 SO.CA.EDISON COMPANY CASH PAY*4/lOoSCE .. 1"54,7`6;?9a-`r,; ,•"` 154.76' P5014 t730 SO.CA.GAS COMPANY CASH PAY.4/10.SCG 89.53 89,53 r c 7 E 9 WCd 6 A € ;;13-6N G-6P's P A!, i --£-A SFr-F f r-. P5016 6730 SO.CA,GAS COMPANY CASH PAY,4/139SC6 :;',. 34.49'.,; 34.49 P5017 2170 ELIZALETH R. DU'ARTE RIEMB.RETIRE.PAFTY 29110.00 21110.00 f 3i4 i ¢; P5019 6915 T.E.C. CpNSTRUCTION F,y nh MATERIALStiACK' 8AR/P�4RK:` ','+" 900000 '%'s 900000 ..' P5020 P.RS. RICtAFD IPPOLITO CLAIM.MEDICAL EXPENSE 370.20 370.20 6 A 3 ka .RAY-.4"15 9 S C yr'UCHt EC 5PTf C4/It, /t•7 CITY OF GLAND eFACE VUUChEF/CHECKS1ER l ti FACE 2 rUK ALL YtXi UDC VOLCNEr/ VEtbLk VENDLR ITEM ITEM CHECK CHECK NIJI-'3ER I.Ut,eA k NAME DESCRIPTION AMOUNT AMOUNT i P,022 t7=C S0.ct.Cks CD"PAN1 CASE, PAY.4/159SCG 2.79 2.79 168Y8 BETTY SOTU W•W.D.REFUNDsSOTO 7,91 7.91 1EPQ9 SMITh FEALIOP5 N.W.U.REFUNE9SMITH REAL. 7.00 7.00 - If 14 ---Rfi'blk5firii CLEAN-UPiVAN BUREN 420.00 CLEAN-UP9ENU/VAN SUREN 740.00 49472.43 �:I I 16251 1223 ATf.T I1.FC-0ATIGN SYSTEMS RENT EDC PHONE 3.87 =_ ✓ELOCATE PHONE C/M 198.60 202.47 I=' t25 16892 1360 BASTANCHURY BOTTLED WATER BOTTLED WATER 4/15vC/C <�`,;..`";�;" < t; ,a'`.-i` 2375 23.75 t=• .t_^' b 'Fyf...b 127 FF 95.00 =•I 16894 1711 CALIFORNIA, STATE OF ELEC.BART/21592/87 188.30 188.30 16895 1748 CONSTANCE CHA MAN , P g ., s .,' „ .t..' ..,, r ` 3• „' •, b i , y4/ CLEAN R/R�PARK',�14 DAYS"f� k'6rt' s "tea- CLEAN' 14,PARK, I4"•;OATSa x (q'.j�a�""":w .r:y>T•=3'.80.Q 160.00 f'% f' ''e,%%"'�ij'yi' .i'r ? e�.::.R"�•�i a'a', i ..y. .,�,` %'e s'` �,yi, 16896 1875 COMPLETE BUSINESS SYSTEMS SUPPLIES,COPIER 103.35 RENT COPIEk,LARGE 19163.12 19266.47 168,97 1899 SUSAr. CkAWFORD CRAWFOR09067 150.00F,, r" CRAW'FORD94/67 °;'.a" 15Q.0Q;,x"..; ,..9' ', ,, 300.00 16898 2 04 2 LICKSON CO.9F INLAND EMPIRE ST.SWEEP.MAKCH91987 19900.57 19900.57 • L. "• . '^'L V-A- t5-9 r .. F. y[ • s'g'.rfi, gS uti�.'✓s .S''^Y dl, ,'r ;��<. , ..s''.+,.. �..W'b. EVANS94/87 a s'150.00vv 2 .i 300.00 16901 2e67 G.T.MAILERS INSERT kEC.FLYERS,MAILER 100.00 100.00 16902 2950 HUGH GRANT GRANT94/87 y. 150•0Ox't,x"<fi;`:;<':.,,'"' GRANT94/67 "150.00 `s> ,�%" " : 300r00 1E903 3163 HEALTH NET MED.INS.5/87 164.22 MED.INS.DUGHMAN95/87 82.11 • 1 N 5 • . MED.INS.8/87' 246.33 MED,INS .8/87." 292.52 .... P. 9 1h9�4 4110 KICAK E ASSOCIATES ENG.SVCS.3/23-4/12/87 048.20 N6 r5 v E 5 r3 fz 3-�r/Bei.06___ 1 Vf UCHPF( CITY (�F CFt.tO RRACE PAGE 3 DtTf C4/1l/F7 kUUCHEF/CHECk ISTIR ri:n sLL rCr IUU.) VnLCHEP/ V -'I L'fip VFNDLR ITEM ITEM CHECK CHECK 00"BfF: Iuri,kF, NthF DESCRIPTION AMOUNT AMUUNT i ENG.SVCS.3/23-4/12/67 201.75 ENG.SVCS.3/23-4/12/67 794.93 - ENfrc51��5 s 3%ti3-�rf %'i296?5- ENG.SVCS.3/23-4/12/87 6.679:12 ENG.SVCS.3/23-4/12/87 9.00 119589.71 1(9C5 4470 Lun,A LI%FA DISPOSAL TFASh PICK-UP14/879C/C 38.35 PPI[CV,-U[Pq'i/67l,PAkK 38.35 yT �P (AS/H 16906 4658 EYPOIN VATTESGN M/C CONF.MATTESON 37.00 II (� MATTESON,4/87 150.Do 337.OU j= I LIFE INS.5/67 21.75, , LIFE INS.5/67 " 21.75 . F FFIT.' S .& lEQOP 4L40 JEAN MYEFS CFUSS.GUAPD93/30-4/10/87 114.48 114.48 l 16909 5529 PACIFIC BELL COMP.PHONE T� ^- „r^" 7.72s •s x' CUMP PHONE PAY PHONE9C/C 32.17 73.53 RENT PAGERs4/87 „ 29.00-; 58.00 L • PRINT t SN i/ 1E012 5555 PEKR Y'S STATIONAFY AND FO OFFICE SUPPLIES 16.48 Ff I£--511 F' P L I r. ,.. OFFICE SUPPLIES OFFICE SUPPLIES 8.2y:'.,s^, 56.76 1f913 F576 rARBARA FFENNIGHAUSEN PFENNIGHAUSEN94/87 67.89 PFENNIGHAUSEN,4/87 150.00 217.89 16914 5579 PEOPLE HELPERSsINC• REC•SVCS.3/16-4/1/87 09.74;a. 1,609.74 lb 9F 10916 5670 PRESS ENTEPPRISE COMPANY ADoPLANNING DIRECTOR 140.40 140.40 16917 6265 RIVERSIDE HIGHLAND WATER CO WATERvMV/ARLISS 38.72 WATER9PARKiDEBERRY ^<^r 264.84 303.56 16918 (.4118 SAN REF NARfINO,CC'UKTY OF PAPER/COPIEk 573.30 573.30 1-�yL_Xla-111)Wf L 41/Ty3klER-I 443.33 33 V(1tic I$Ef CITY OF GFAtD kP/,(E FADE 4 I 1ATf 01,/1 17 4JC'CI'Ek/CHECK STER FCk ALL PE ODS Vt)l;CHEE / VELIlCF VENDCk ITEM ITEM CHECK i CHECK I,Iit'(3ER h0Ve. i:ehE DESCRIPTION AMOUNT AMOUNT It 1'-20 AL > 411 TEtJNCE If-C. 5IG.11AINT.3/87 219.48 PEPAIR SIG.LAFT/MICH 436.92 656.40 169J1 t'bt2 SOUTH COtSI FUEHER STAMPS NAME PALTES98ADGES 69.43 NAME PALTES98ADGES 27,56 A!*E--f-Atif5,, A 1t922 t72G SO. CA.1 GISWJ Cf;MFAPY ELEC.2 LIGHTS,PAkK 25.06 t E f--.-5i-i;iti` t ELEC.ST.LIGhTS93/87 29402.08 2,527.64 i i . -ram ;z11 GAS, CIVIC CENTER 799.60 871.29 ,,k, dl i:.+ .. *-5lt*A l! 6 E-- ----P R8 P *TY--I*-S . i-t-8 ?— i 7 e zs 16925 6R44 THE SUN LEGAL AD 58.50 m 1t.926 t9t.0 TEFRACE LANDSCAPE SERVICES LANDSCAPE MAINT.B/P 4/87 30.00 "' LANE) 5EAPE hAtr 'y'sA f»};. %` 16927 7 680 kEST PUBLISHING C0f"PANY CAL�CODEf'=":o-y . ; � ;;'r;.a:'., Z ti'3.03 T AL--Efi I CERTIFY THAT. TO THE BEST OF MY KNOWLEDGE, TH_E AFOREL_ISTED_CHECKS FOR PAYMANT OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY OMAS SCHWAB z, FINANCE DIRECTOR 11 v ja CITY OF GRAND TERRACE CCU COUNCIL MINUTES REGULAR MEETING - APRIL 09, 1987 APR 2 3 7987 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on April 09, 1987, at 5:35 p.m. PRESENT: Byron Matteson, Mayor Barbara Pfennighausen, Mayor Pro Tem oar Dennis L. Evans, Councilman Susan Crawford, Councilwoman Hugh J. Grant, Councilman Thomas J. Schwab, Acting City Manager Joe Kicak, Planning Director/City Engineer Ivan Hopkins, City Attorney Loretta Thompson, City Clerk ABSENT: Randy Anstine, Community Services Director The meeting was opened with invocation by Reverend William Ritchey, California Baptist College, Riverside, followed by the Pledge of Allegiance, led by Mayor Pro Tem Pfennighausen. 4 ITEMS TO DELETE Mayor Matteson asked if there were any items to be deleted from the agenda. The Acting City Manager stated there were none. CLOSED SESSION Mayor Matteson requested Councils support in adding a closed session to the agenda. The closed session was necessary because of potential litigation. Council gave unanimous approval to adding a closed session to the agenda. SPECIAL Mayor Matteson proclaimed April 5 - 11, 1987 to be National PRESENTATION Library Week and presented the proclamation to Mr. Jim Moore, Librarian. Mayor Matteson stated that Council had approved a proclamation for the Girl Scouts 75th Anniversary. This proclamation was sent to the Girl Scouts by carrier. CONSENT Mayor Matteson asked Councilmembers if they wished to delete CALENDAR any items from the Consent Calendar. Mayor Pro Tem Pfennighausen indicated she wished to delete Item A - Check Register. CC-87-50 Motion by Mayor Pro Tem Pfennighausen, second by Mayor Matteson, ALL AYES, that the following Consent Calendar items be approved: Item B - Ratify April 9, 1987 CRA Action Item C - Waive Full Reading of Ordinance and Resolutions on Agenda. Item D - Approve March 26, 1987 Minutes. Item E - Resolution of Commendation - Seth Armstead (will be presented April 10, 1987) Item F - Accept and Authorize the City Clerk to Record Grant Deed for Barton Road Dedication from Helen K. Stringfield, A.P.N. 277-121-21. Item G - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, AUTHORIZING THE USE OF FACSIMILE SIGNATURES ON CHECKS, DRAFTS OR OTHER ORDERS FOR PAYMENT OF MONEY DRAWN ON CITY ACCOUNT 339-0198. Item H - Approve Settlement of Liability Claim with Mrs. Richard Ippolito in the amount of $370.20. Item I - Approve and Authorize Execution and Recordation of Final Tract Map No. 13050 - Phases 1-4; Accept Performance Bonds and Labor and Material Bonds for: Street and Storm Drain; Sewer; Water; Landscaping; and Cash Deposit for Monumentation. Item J - Approve and Authorize Execution and Recordation of Final Tract Map No. 12966; Accept Performance Bonds and Labor and Material Bonds for: Street and Storm Drain; Sewer; Water; Grading; Landscaping; and Cash Deposit for Monumenation. Check Register Mayor Pro Tem Pfennighausen asked the Acting City Manager for an explanation of Voucher Number P4995 - Dental Insurance. The Acting City Manager explained that the cafeteria benefit plan allows employees to choose the benefits they desire. Voucher Number P4995 represents the premium for the employees who choose to join the dental plan. He estimated that fifty percent of City employees are participating in the dental plan. CC-87-51 Motion by Mayor Pro Tem Pfennighausen, second by Councilwoman Crawford, ALL AYES, to approve Check Register No. 040987 PUBLIC PARTICIPATION Sharon Korgan Ms. Korgan indicated she attended a training session two weeks ago. At this session, it was clearly stated there will be no third year funding for the Crime Prevention Program. Accordingly, this program will end in June, 1987. It will be Poagec�l Minutes - 4/09/87 up to Council to decide, at that point, what will be done. Ms. Korgan indicated the Grant Report Council has before them is considerably different from the quarterly reports previously presented as the State is requiring a new format. Ms. Korgan commented briefly on the programs the Crime Prevention Committee has been working on. COUNCIL REPORT Tire Burning Councilman Grant indicated he had received a letter from the Plant City Manager of the City of Beaumont. He read the following excerpt from the letter: "Please be advised the City Council of the City of Beaumont denied the request for assistance and the financial expense of fighting the tire burning facility." This was provided for Council's information. Mr. Arkebauer Councilman Grant indicated he would like to recommend that Council authorize the painting of the curb in front of Mr. Arkebauer's house to indicate one hour parking. He made this suggestion as the "no parking" sign Council authorized in front of Mr. Arkebauer's house is continually being vandalized. Councilman Grant felt that council must uphold the laws of the City and, if the signs do not work, further action must be taken. Mayor Pro Tem Pfennighausen indicated she received a call the other day from Mr. Arkebauer, as all Councilmembers probably had. Mr. Arkebauer indicated the "no parking" signs are not that important because he really doesn't care whether people park in front of his house as long as they don't destroy his property. Mayor Pro Tem Pfennighausen indicated it is sad that the people harrassing Mr. Arkebauer can't take a minute to see what they are doing. Mayor Matteson indicated he concurred with Mayor Pro Tem Pfennighausen. However, he felt that if Council paints the curb as suggested a precedent will be set. Councilman Grant stated Council has already set a precedent by installing the sign in front of Mr. Arkebauer's house. He has not seen a flood of people requesting similar signs in front of their houses. Councilwoman Crawford indicated she could not see any difference between installing a "no parking" sign and painting the .curb. Mayor Matteson agreed and indicated he did not agree with the signs either. Pouncil Minutes - 4/09/87 Councilman Grant asked the City Attorney whether a motion could be made in this regard as the matter was not on the agenda. The City Attorney stated Council could not take any action at this meeting and if they authorized the Acting City Manager to paint the curb this would be considered taking action. The Acting City Manager advised that, in coordination with the City's street striping program, the curb will be painted green with an overlay for one hour parking only, unless Council directs otherwise. The curb should be painted before the next Council meeting. Tool Warehouse Councilman Grant asked what building is being constructed 6, slightly to the west, slightly to the south of the skating rink. The Acting City Manager indicated that it is a tool warehouse type of business. San Bernardino Councilman Grant advised he had attended the April 4 meeting of Assoc. Gov't San Bernardino Associated Government County Transportation County Transp. Commission as a representative of the City. Commission Joint Powers Councilman Grant advised that the Joint Powers Committee's,last Committee meeting was scheduled for March 25, 1987. As the City's representative, he received the agenda several days after the meeting was held. Local Agency Councilman Grant stated he had attended the March 18, 1987 Formation meeting of the Local Agency Formation Commission. The Committee Committee is now beginning to look at the cooperation proposals for Highland, Twentynine Palms, Mentone, Yucaipa and other municipalities. Streets Councilwoman Crawford indicated her appreciation of the condition of the streets in the City. Riverside/ Councilwoman Crawford stated she had received a letter from the Highland Water President of the Riverside/Highland Water Company concerning Company the meeting that the President, Mr. Stover, and she had on March 31, 1987. She read part of this letter for Council's information. Councilwoman Crawford indicated the water issue was thrust upon her during the weeks preceding the election because of the recent rate increase which was a concern of the people with whom she talked. She believed there is proverbial ill will from our efforts a few years back to improve our collection of deliquent accounts. She suggested the Water Company be more communicative with the domestic usews and recommended two vehicles for written communication: (1) the Grand Terrace Chamber of Commerce monthly newsletter, and (2) including a newsletter with the City invoices. Council Minutes - 4/09/87 Page 4 Stop Signs and Mayor Pro Tem Pfennighausen indicated she would like to Crosswalks compliment Staff on the speed with which they got stop signs and crosswalks in on Mt. Vernon. She noted about a hundred people have indicated they appreciate the fact they can now access Mt. Vernon during peak traffic time. Paraplegic Mayor Pro Tem Pfennighausen stated she had received a very Citizen distressing telephone call from a lady who is a paraplegic resident in our community. This lady needs somebody from 8:00 a.m. to 1:00 p.m. five days a week for companionship and assistance. There is an organization in San Bernardino that sent some people out to help her and, because she is paralyzed, they did some pretty terrible things to her and her home. If anyone is interested in helping this -lady, Mayor Pro Tem Pfennighausen indicated she would be pleased to put them in touch with the lady. Emergency Mayor Pro Tem Pfennighausen indicated she was distressed when Operations she read the Emergency Operations Committee meeting minutes of Committee 18 February 1987. She indicated that in September or October, a draft of Grand Terrace Emergency Operations Committee plan was distributed to the members of the Council for review and comment. As of February 18, 1987, only two members of Council had responded. She felt it is extremely important that every member of Council read the plan and give input to the Committee. As this is the plan that will run the city in the case of an emergency, Council has a legal and moral responsibility to understand it and to ensure it will work. Foothill Mayor Matteson announced officially that the City of Grand Journal Terrace along with the City of Loma Linda now have their own local newspaper. The Foothill Journal started publication last week. It will be a weekly newspaper distributed to every resident of this city. They are going to concentrate on local items that most of the major papers will not publish. If any clubs or organizations have information they would like to have distributed, contact the Foothill Journal. They will be locating their office in the City of Grand Terrace just east of City Hall. COMMITTEE REPORTS Crime Prevention Mr. Ralph Buchwalter, Chairman of the Crime Prevention Committee Committee, indicated he was pleased to give Council an update • of the progress of the Crime Prevention Committee. The Committee has held regular meetings with nearly 100 percent attendance. He was sorry to advise Mr. Bruce Foytik resigned due to other commitments. The Committee has been very active. Mr. Buchwalter noted the principal project is the upcoming Safety Fair and Bicycle Registration. The Committee has stepped up their efforts in Crime Busters and they are making Council Minutes - 4/09/87 Page 5 an affort to increase activity in the Neighborhood Watch Proaram. He indicated he is confident the Committee will fulfill the full terms of the grant by having twenty-five Neighborhood Watch Programs going by the end of the term. The Committee has some activities going on now with rural members of the community through committee activities in crime prevention and burglary prevention. Mr. Buckwalter indicated the Crime Prevention Committee understands the grant for the Crime Prevention Officer and the Crime Prevention Committee will not be continued next year. The Committee prepared a letter for City Council which he distributed. Committee requested the City.strongly consider picking up the cost of the Crime Prevention Officer and the expenses of the Crime Prevention Committee for next year. The reasons for this request were outlined. CHAMBER OF Debbie Harber, representing the Chamber of Commerce, indicated COMMERCE their Economic Development Committee is currently working along with Westar to get something on the road there, probably with a survey to see what the community would like. Special Events - The Committee would like to invite Council to attend their auction which is being held May 1, 1987 in the San Bernardino Hilton. The Chamber of Commerce is also working with Ms. Korgan on the Safety Fair, April 25, 1987. At the Chambers luncheon April 17, 1987 an investigator from the D A's Office will be the speaker. On April 15 there will be a joint Mixer with the Colton Chamber of Commerce at All World Travel. The Chamber is also involved with the Business Lunch meeting the Crime Prevention Committee is sponsoring. Terrace Days will be held Sunday, October 4, 1987 at Gage Park. The Chamber invited Council and Staff to attend and challenged them to a baseball grudge match. They also invited the Mayor to volunteer to serve in the dunk tank event. The Installation Dinner will be held at Shandin Hills Golf Club, October 24, 1987. Ways and Means - The "Where's the Beef Contest" sponsored by the Chamber and held at Terrace Travel was a great success. Legislation - Three Chamber representatives are in Sacramento. They have been participating in a three-day conference which included a day at the Capitol and lunch with the legislature. They will have a great report once they get back. Youth and Education - The Committee has a new Chairperson, Marsha James. They feel she will do an excellent job in this position. She will be putting together a special program for the June luncheon. �ounctl Minutes - 4/09/87 age Tony Petta Mr. Petta indicated he wanted to thank Council for appointing 11875 Eaton Dr. him to serve on the Wilderness Park Committee. He provided some background information on this committee indicating Grand Terrace has a natural resource very few other cities can boast of, namely Blue Mountain. It is important that this mountain be preserved for the benefit of all the people, now and in the future. He further indicated the mountain could only be preserved if it became public property. He outlined the Committee's intentions regarding the development of Blue Mountain as a Wilderness Park. Ed O'Neal Mr. O'Neal spoke in reference to Mayor Pro Tem Pfennighausen's 22608 Minona Dr. remarks about some senior companion program out of San Bernardino. He advised he sat on the Advisory Board of the Senior Companion Program in San Bernardino and this Board's mission is to ensure handicapped individuals can remain in their homes. Some of their members act as companions and may be in the homes for several hours. If there is somebody out there not doing the job and causing a problem, let us know so the problem can be corrected. Betty Lewiston is manager of the program with whom Mr. O'Neal works. She is an employee of the City of San Bernardino and works out of the Senior Center at 600 W. 5th Avenue. Mayor Pro Tem Pfennighausen indicated she would be glad to identify the organization for Mr. O'Neal after the meeting. However, she did not believe it was a County organization. NEW BUSINESS Sewer Lien A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, Policy CA, RESCINDING RESOLUTION NO. 83-62 AND ESTABLISHING A POLICY FOR PLACING LIENS ON THE REAL PROPERTY SERVED FOR DELINQUENT AMOUNTS, CHARGES AND LIEN REGISTRATION CHARGES. The City Attorney indicated this resolution establishes a policy for placing liens on real property delinquent sewer charges. The policy replaces the present procedure. The Acting City Manager stated that, in the past when there were deliquent sewer accounts, staff brought a report before Council requesting authority to place a lien on the property. The proposed policy would allow staff to automatically place a lien on property with a deliquent bill of six months. The lien would include the outstanding charges, penalities and a fifty percent lien registration charge. The unpaid amount will automatically be added to the tax roll. Mayor Pro Tem Pfennighausen indicated there are some corrections to be made in the proposed policy. The policy makes reference to Ordinance 100 which is incorrect. It should be Ordinance 101. The Acting City Manager indicated that is correct. Paunch Minutes - 4/09/87 CC-87-52 Motion by Councilman Grant, second by Councilwoman Crawford, ALL AYES, that A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, RESCINDING RESOLUTION NO. 83-62 AND ESTABLISHING A POLICY FOR PLACING LIENS ON THE REAL PROPERTY SERVED FOR DELINQUENT AMOUNTS, CHARGES AND LIEN REGISTRATION CHARGES, BE APPROVED. Travel Policy A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, RESCINDING RESOLUTION NO. 80-51 AND ESTABLISHING A POLICY FOR THE REIMBURSEMENT OF CITY REPRESENTATIVES FOR TRAVEL EXPENSES. The Acting City Manager indicated this policy was prepared by AW the City Clerk, Loretta Thompson. Basically, it brings our travel policy up-to-date. The present travel policy was established in 1980 and set maximum expenditures that do not relate to present practices. Presently, we allow actual cost customary to the area in which any of our staff or Council travel. The proposed policy provides for actual and customary expenditures with a maximum expenditure for meals. Travel by private or chartered aircraft was eliminated. The maximum amount for accommodation was deleted with provisions being made for reasonable and customary expenditure for the area. Current policy is that all staff travel out of the southern five counties is approved by the Council. It is being suggested that Councilmembers travel out of these five counties also be approved by council. In this way all Councilmembers will be aware of the travel being done by other Councilmembers. This would be a courtesy as all Councilmembers share a common travel budget. Councilman Grant indicated this is good piece of amended legislation prepared by the City Clerk. He suggested it brings the present policy to a more realistic arena and appreciates the City Clerk's suggestion that perhaps City Council might want to consider approval by the full Council for journeys by Councilmembers outside these specified counties. This is very important as we are asking ourselves to be accountable for the way we spend money. CC-87-53 Moved by Councilman Grant, second by Mayor pro Tem Pfennighausen, ALL AYES, THAT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, RESCINDING RESOLUTION NO. 80-51 AND ESTABLISHING A POLICY FOR THE REIMBURSEMENT OF CITY REPRESENTATIVES.,FOR TRAVEL EXPENSES BE APPROVED. Before the vote was read by the City Clerk, Mr. Petta asked to speak to Council. Mayor Matteson denied the request as the vote had been called. Councilman Grant questioned the City Attorney as to whether the Chair has the authority to prohibit public participation on motions that have been made and second. Council Minutes - 4/09/87 Page 8 The City Attorney indicated he did, although, at sometime during the meeting, the public must be given an opportunity to speak to the motion in question. Councilman Grant asked if the Brown Act prohibits him from making a motion, at this time, to allow a member of the public to speak to the issue just voted on? The City Attorney indicated it did not. CC-87-54 Motion by Councilman Grant, second by Councilwoman Crawford, and carried with Mayor Matteson voting NOE, that the Chair permits those in the audience who wish to speak regarding the subject just discussed and voted on to do so. Mr. Tony Petta commented on the need for open public meetings which allow public participation in public policy. Mr. Petta continued by pointing out he was a member of this Council when the policy was established whereby city representatives, specifically City Councilmembers, are not reimbursed for local expenses. Councilmembers receive three hundred dollars per month. This is to pay for incidental expenses that Councilmembers incur. Councilmembers are volunteering their time for no pay. The City does pay for expenses whenever the Councilmembers go on conferences out of town and that's proper. MagLev The matter of the proposed superspeed train between Las Vegas and Ontario was introduced by Mayor Matteson. The Acting City Manager indicated there were representatives here to give a brief presentation. Ms. Richann Johnson, from the Department of Economic and Urban Development, Las Vegas, Nevada, provided background on the superspeed project. Ms. Johnson outlined the involvement, finanancial and otherwise, of the Federal Government, the State of Nevada, the City of Las Vegas as well as the State of California and the County of San Bernardino. She commented on the various stages of this project reviewing the various studies undertaken and the decision to proceed with the project. She also mentioned the legislation being prepared by Nevada and California to establish a bi-state commission to implement the project. The County of San Bernardino will have representatives on this bi-state commission as the superspeed train will travel through the County. The exact number of representatives is unknown at this time. A video was shown promoting magnetic levitation. Following the video, Ms. Johnson noted the train is being tested at 220 miles per hour and they plan to test it at 230 miles per hour. In 1984 money, the trip to Southern California from Las Vegas is estimated at $65.00 Mayor Pro Tem Pfennighausen asked if this fare is one way or round trip. Ms. Johnson indicated the fare was round trip. Ms. Johnson commented further on the bi-state commission indicating the commission's job will be to decide on the route, to obtain all permits and rights -of -ways needed, to conduct Council Minutes - 4/09/87 Page 9 engineering and other studies. They will also, if the commission decides to proceed after they do all their studies and answer all the questions that need to be answered, select the franchisee to build and operate the superspeed train. Ms. Johnson indicated transportation, in the future, is going to be a problem for this area and it certainly will be a problem for Las Vegas. -This presentation was made to inform Council so they can make the best possible decision for their area. Ms. Johnson indicated she would be pleased to answer questions. Mayor Matteson asked, with regards to the bi-state commission, if SANBAG had received the number of members on the commission that they wished. Ms. Johnson stated she was not sure. Mayor Matteson asked if the County will back the project at this point. Ms. Johnson indicated she was not sure. Councilman Grant indicated he was responsible for this matter being put on the agenda. Normally, Council gives him the latitude to speak on behalf of the City on the committees he is a member. From time to time, he feels it is necessary to come back to Council to get input before making his position clear. He is much impressed by the position taken by SANBAG on the composition of the bi-state commission as it relates to the County of San Bernardino. The legislation Assemblyman Eaves co-authored clearly indicated two representatives, at least, from this area. While there is an inevitability about this project, there is mixed feelings about what it will or will not do for Southern California. Though the slide presentation indicated the benefits would go both ways, he suspected they will be directed a little bit more in the other direction. Councilman Grant felt this was pointed out by Mr. Thompson in his report. Councilman Grant indicated he was of the opinion this is the beginning of something that will revolutionize transportation in this Country. He did not want San Bernardino County left out in the cold. In answer to Mayor Matteson's question as to whether or not legislation has been amended at this point, he did not know. He indicated that the Board of Supervisors will probably reject the whole project if this county does not get their fair share of representation and he agrees with that. Councilman Grant feels SANBAG wants each city to consider and provide some comments, either for or against, on the project. He, personally, favored this project but has lingering doubts. Notwithstanding these doubts, he was convinced that the project would be good for Southern California. It is going to do something for the transportation system of this country which, presently, is not all that good. It is an interesting statement of our times that the three potential vendors are not from the United States. Mayor Pro Tem Pfennighausen indicated that, if the superspeed train was on the ground and not up in the air, she probably would get real excited about it. She indicated she agrees with Councilman Grant that it certainly represents a technology Pagecil Minutes - 4/09/87 that's coming. She indicated she would like to have time to find out more about the project, but she thinks it looks like a good thing. If the concerns of our supervisors can be satisified and if the composition of the Board is something we can be supportive of, the project will probably run. Mayor Matteson stated that he thinks everyone is pretty much interested in the project. As the route is basically in San Bernardino County, he thinks they are right in demanding representation on the bi-state commission. Outside of that, he felt everyone is very much in favor. Leadership Team This matter was presented to determine Council participation in too Workshop the League of California Cities Leadership Team Workshop in Lake Arrowhead, November 18-20, 1987 and to ensure necessary funds for attendance at the workshop be included in the 1987-88 Fiscal Year Budget. The Acting City Manager indicated this particular workshop may be of benefit as we have had a change in administration as well as a new Councilmember. The League of California Cities indicates this particular workshop fills up quickly. He wanted to get an indication from Council who is planning to attend so the reservations could be made and funds included in the budget for the workshop. Mayor Pro Tem Pfennighausen indicated that she believes that, while there was some question of the value of the last Leadership Conference attended, the participants get as much as they put into such a workshop. She indicated she would like to see all members of Council attend this workshop although three people must attend - the City manager and two Councilmembers. Councilman Grant indicated that he had attended a previous Leadership Team Workshop. He indicated he didn't feel it had worked. In his mind, the question is will the experience be worth two thousand three hundred and seventy-five dollars even if Mr. Schwab doesn't go. He assumed that, as the Acting City Manager, Mr. Schwab would benefit from it. Councilwoman Crawford stated she believes the City can only benefit from a smooth working City Council and welcomed the opportunity to go to the conference and hoped that the full Council and the Acting City Manager would attend. Mayor Matteson asked Councilmembers if they plan to attend. Councilman Evans and Councilman Grant indicat.Vd they tentatively planned to attend. Mayor Pro Tem Pfennighausen, Councilwoman Crawford and Mayor Matteson indicated they planned to attend. Council Minutes - 4/09/87 Page 11 CC-87-55 Motion by Mayor Pro Tem Pfennighausen, second by Councilwoman Crawford, ALL AYES, that Council participate in the League of California Cities Leadership Team Workshop in Lake Arrowhead November 18 - 20, 1987. CC-87-56 Motion by Councilwoman Crawford, second by Mayor Pro Tem Pfennighausen, ALL AYES, that the necessary funds for attendance at this workshop be included in the 1987-88 Fiscal Year Budget. Mayor Pro Tem Pfennighausen indicated, for information purposes, that programs for this workshop includes a survey inventory to get a personal insight into the makeup of the Council and different sessions which include understanding influence; understanding flexibility; using influence through negotiation; achieving agreements without giving in and norms for team building among policy makers. PUBLIC HEARING Mayor Matteson indicated he had requested that the issue of holding hearings regarding the General Plan update be placed on the agenda for discussion and a policy established. Mayor Matteson stated the reason he brought this up was that we are currently updating the General Plan. Recently, there have been meetings held on this matter, some of which have been in violation of the Brown Act. He has received several inquiries from residents wondering why they weren't invited and others wondering why there was no notification of the meeting. To ensure we are all working in the same direction, he wanted this placed on the agenda so a policy can be established on how we are going to handle this situation. He opened the matter for Council's discussion. Councilman Grant read a statement which included the following comments. He expressed his concern about the issue of openness as well as integrity and legality of the action of some Councilmembers. Two members of our Council, Councilman Evans and Mayor Pro Tem Pfennighausen, it seems, scheduled a meeting last Thursday, April 2, 1987 with our new General Plan Consultant, Willdan Associates. Although this meeting had been announced in the Acting City Manager's March 26 monthly Status Report, it was never scheduled through the City Council. The reported purpose of this meeting was to obtain "input concerning this portion of the City for the General Plan update" from affected citizens. It seems that the meeting really was intended, and he thinks it probably turn out to be, a method whereby the consultant could be convinced that the whole Council was in agreement about the future of the southwest portion of this City. In his opinion, this is not the case. He believed Councilman Evans and Mayor Pro Tem Pfennighausen are aware there is no concensus concerning this area. As the Consultant made this trip to Grand Terrace, P Rge uncli Minutes - 4/09/87 the City may now have an obligation to pay the Consultant. Councilman Grant's concerns are: (1) individual Council people incurring cost without the consent or notification of the full Council. (2) individual Councilmembers instructing City Staff to spend their time and accompany these particular Councilmembers to personal meetings. We have individual Councilmembers, in his opinion, coming very dangerously close to, if not actually exceeding, the parameters of the Ralph M. Brown Act, dealing with scheduling public meetings without proper public notice. We need to formulate a legal code of ethics, enforceable by statute of this City Council and punishable by this Council. Some method must be established to ensure the citizens right to full openness, integrity and legality by all members of this and future Grand Terrace City Councils. A few years ago, members of this Council made a big hurrah about people exceeding the parameter of the rights as members of this City Council. It's happening again and, ironically, it's the very people who made the accusation over the last four years. (3) any expenses inccurred for the Consultant to attend this meeting should be borne by those Councilmembers. Councilwoman Crawford stated she attended this meeting out of curiosity. She concurred with everything that Councilman Grant said with only one minor exception. She, personally, made it perfectly clear to the Consultant that not all Council were in concurrence with the views that were being presented at this meeting. Mayor Pro Tem Pfennighausen indicated the meeting last Thursday night, which was announced to the entire Council and discussed briefly at this Council table, was with a group of people who had met previously to talk over plans for this area. Those attending were major property holders in the area between Michigan and the freeway in the area of Van Buren and Pico. That initial meeting was held in her living room. With the growing interest in what was going on regarding the General Plan update, more property owners wished to be involved. Her home was not big enough to accommodate the number of people that were expressing an interest in attending the meeting. Therefore, she asked if the meeting could be held in the Conference Room or one of the Community Rooms. This request was approved. Mayor Pro Tem Pfennighausen indicated neither Councilman Evans nor she ordered any staff member to attend. She had asked the Acting City Manager if he would ask the Consultants if they could colne out and at least listen to what the people had to say. She doesn't know how this could be misunderstood, as she is not making any money off of this and that was the major complaint before. The Consultants, we were under the impression, are under contract. The way the last General Plan update was prepared the Consultants came in; met behind closed doors with a group of people; wrote a report; Council Minutes - 4/09/87 Page 13 held a public hearing and came back with exactly what was formulated originally for a large portion of the property. In her opinion, a lot of time and energy could be saved if the Consultants know what the people can live with before they formulate their ideas. Southern California Edison and Harber were represented at this meeting. Councilwoman Crawford did come to the meeting. At that point a quorum was established and the meeting was in violation of the Brown Act. However, it has been the policy that, when a Councilmember makes a quorum at an informal meeting, it's courtesy for that Councilmember to leave. She appreciated Councilwoman Crawford attending and her input. At no time was it suggested that the entire Council 60 concurred with the issues being discussed. Not everyone in the whole area was invited because the public hearing would be coming up and everybody could attend that hearing. Mayor Pro Tem Pfennighausen indicated she was not making any apology and she would not pay the Consultants fee, split or otherwise. The money in question belongs to the taxpayers who met with their Consultants. Mayor Matteson indicated there were two comments he wanted to make with regards to Mayor Pro Tem Pfennighausens statement. One, it is the taxpayers' money, but Council is the keeper of the money and it's the majority of the Council that spends it, not two members. Two, the meeting was a violation of the Brown Act and should have been stopped. However, he sees no problem in having informal meetings, getting the public's input and educating the people on what the city is planning. Mayor Matteson reiterated the reason this was brought up was to establish a policy so that we can proceed in a positive direction. Mr. Tony Petta indicated sometime ago correspondence was sent to property owners from the Planning Director mentioning the upcoming amendment of the General Plan and requesting input from the property owners. The said input was to be given to the Consultant and then a public hearing would be held. He expressed his surprise that informal meetings with select individuals were held. He indicated that, in his opinion, Councilmembers were clearly aware of the Brown Act. The purpose of the Brown Act is to ensure the democratic process is not circumvented. It appears that this has occurred. He indicated some action should be taken and questioned what the City Attorney intended to do about this situation. The City Attorney stated he advised all parties concerned that the meeting was in violation of the Ralph M. Brown Act. All parties involved have agreed no further meeting of this kind will be held. He further indicated each elected official has the right to go to his/her constituents to gather information. He feels this is what Mayor Pro Tem Pfennighausen and Councilman Evans intended to do. The presence of another Council Minutes - 4/09/87 Page 14 Councilmember turned the meeting into an unadvertised public hearing. It was agreed this would not happen again. His recommendation is that meetings not be conducted in such a fashion in the future. Mr. Petta questioned whether the City Attorney was aware of all the facts. The Consultant was called into this meeting to hear select property owners' ideas for the zoning and development of certain properties. The same opportunity was not given to all property owners in the area. This, in his opinion, circumvents the democratic process. He again asked what the City Attorney was going to do about the situation. The City Attorney stated he agreed with Mr. Petta's comments and the concepts of the Ralph M. Brown Act. However, it is not unusual for elected officials to go out to small segments of the community they serve to get their ideas. There's no harm in doing this. Individual Councilmembers do not have the authority to expend City monies. In arranging for the Consultant to appear, the Councilmembers went through the Acting City Manager who does have the authority to make these arrangements. The reason this item is being discussed this evening is to see that it does not reoccur. Mr. Tony Petta indicated that, in his opinion, it is very apparent this meeting was called to influence the Consultant. He asked if this type of meeting would make the Consultant somewhat impotent and consequently unable to properly complete the contract. Debbie Harber Ms. Harber stated that those meetings were held to allow people in that area to express their ideas on how they would like the area developed. The participants at the meeting felt they were providing a valuable service in that they were making their thoughts known before the Consultant prepared their report. They had no intention of trying to influence the Consultant. It was made clear that the ideas expressed were their own. Mr. Petta agreed with the intent of the meeting, but stated their ideas should have been made known in a legally constituted public hearing. Ms. Harber said she felt the property owners ideas could be better expressed in a smaller meeting than in larger public hearings. Mayor Matteson indicated he agreed that Mayor Pro Tem Pfennighausen and Councilman Evans had the right to meet with their constituents to get their views. The problem here is the violation of the Brown Act with three Councilmembers at the meeting. Now that it has been clarified that the Acting City Manager directed the Consultant to come out, that takes care of the spending problem. Council Minutes - 4/09/87 Page 15 The City Attorney stated he saw the value of small meeting. However, there will be ample opportunity during the General Plan update procedure for everyone to have their input. Mr. Petta agreed that public input must be acquired in a series of public meetings. Arranging these meetings is the responsibility of the Consultant, not individual Councilmembers who may be trying to influence the Consultant. Mayor Pro Tem Pfennighausen denied attempting to influence the Consultant. The City Attorney indicated that he hoped the Consultant has not been influenced due to the information fW presented at this informal meeting. Councilman Grant indicated that he thinks the Chair should recognize anyone in the audience who may wish to speak regarding this. Mayor Matteson asked if anyone in the audience would like to speak on this. Shirley Hogue Ms. Hogue stated that she has never been asked to any of these 21935 Van Buren meetings and doesn't see the purpose of them unless everybody is invited to them. Mayor Matteson reiterated this issue was presented so that a policy could be established. One item he would like included in the policy is that no public monies be expended without the approval of a majority of Council. As each one is aware of the Ralph M. Brown Act, he feels this was an honest mistake. ,, Councilman Grant expressed his support of Mayor Matteson's comments regarding establishing a policy on meetings organized by or on behalf of Councilmembers. He firmly supports the concept of Council controlling themselves. He suggested Councilmembers be given some time to think about this matter and bring in some recommendations for discussion. Councilman Evans indicated it has been suggested several times this is costing the citizens money. The money has already been spent. This Council unanimously hired the counsultant for an amount not to exceed $31,403. He mentioned that the 1983 General Plan update was, in his opinion, formulated behind closed doors. What they tried to do was get public input as to how the citizens want their city developed. Because it is difficult to identify everyone who may be interested, it was decided to invite key people who would take the information back to their neighbors. We were giving them ap opportuntity to provide input into the planning process. The purpose of the meeting was to share ideas, not to make decisions. Mayor Pro Tem Pfennighausen stated, in summary, all Councilmembers are responsible to the public that elect them. Public input was all they were seeking at this informal Council Minutes - 4/09/87 Page 16 meeting, not to influence anybody. If anyone can show how she and Councilman Evans would personally benefit, financially or otherwise, then she would submit an apology for what was done. At this point, she makes no apology for what was done, as all they did was try to facilitate a better General Plan update. Mayor Matteson asked The Acting City Manager to prepare a draft policy on Council/Consultant relations for Council consideration at the next Council meeting. The Acting City Manager advised he had received one request from an individual property owner asking to meet with himself and the Planning Consultant to discuss the General Plan. He asked how far Council wants staff to handle such requests. He didn't want to preclude a citizen from coming in to talk to him or the contract staff. It would be helpful if Council would provide guidelines to staff on how to deal with this type of request. Councilman Grant suggested that, in his opinion, the Acting City Manager should meet with citizens to discuss the General Plan update and determine whether their comments should be, passed on to the Consultant. Since the General Plan update is such a sensitive issue, it should be kept out of the political arena as much as possible. Recess Council recessed at 8:00 p.m. and reconvened at 8:10 p.m. Closed Session Council went into closed session at 8:10 p.m. with Councilmembers, the Acting City Manager, the City Attorney, the City Engineer in attendance. Council reconvened at 8:30 p.m. The City Attorney stated Council met in closed session to discuss an ongoing matter of litigation. They heard a report from the City Attorney, the City Manager and the City Engineer. No decisions were made. Council meeting adjourned at 8:35 p.m. with the next regular Council meeting to be held on April 23, 1987 at 5:30 p.m. Respectfully submitted: City Clerk APPROVED: ayor Pagecil Minutes - 4/09/87 115 DATE: Apr 16, 1987 STAFF REPORT C R A ITEM ( ) AGENDA ITEM NO. 3E COUNCIL ITEM (x� SUBJECT REJECT GTLC 87-0 4W FUNDING REQUIRED NO FUNDING REQUIRED xx MEETING DATE: Apr -1 , 1 98 7 The City of Grand Terrace has received a claim for unspecified damages as a result of injuries received when a collision occurred between a bicyclist and a vehicle at the intersection of Van Buren and Willit. No liability can be found on the City's behalf and staff is recommending that Council reject this claim and submit it to our Claims Adjustor. STAFF RECOMMENDS COUNCIL REJECT GTLC 87-02 FOR LACK OF LIABILITY, REFER THIS CLAIM TO OUR CLAIMS ADJUSTOR, AND DIRECT THE CITY CLERK TO NOTIFY THE CLAIMANT'S ATTORNEY OF THE ACTION TAKEN. TS:bt Attachment . . 1!: ADp ��3 G n j WILLIAMS & ROHLFING ATTORNEYS AT LAW 2 12631 EAST IMPERIAL HIGHWAY SUITE F-100 3 SANTA FE SPRINGS, CA 90670 (213) 864-7458 4 Attorneys for claimant 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 CLAIM F 0 R DAMAGES To: City Council 22795 Barton Rd. Grand Terrace, CA In the Matter of the Claim of TINA ANN LOMAS, a minor, against CITY OF GRAND TERRACE 1. The claimants in the matter are as follows: SHARON and JERRY LOMAS 2. Claimants herein present this Claim for Damages to the defendant hereinabove stated, pursuant to section 910 of the California Government Code, by and through their attorneys, WILLIAMS & ROHLFING. 3. The names and address of the claimants are: SHARON and JERRY LOMAS 12548 Mirado Grand Terrace, CA 92324 i 4. The address in which the claimant desires notice of is: WILLIAMS & ROHLFING i 12631 East Imperial Highway, Suite F-100 Santa Fe Springs, CA 90670 / / 1 P9 n 5. The circumstances of the occurrence that gave rise to Ithis claim are as follows: 6' 7 8 9 10 11 12 13 14 15 16 17 is is 20 21 22 23 � 241 25 26 27 28 Date: January 28, 1987 Location: Intersection of Van Buren St. and Willet Ave. Facts: Claimant was struck broadside on her bicycle by James Leo Lane who was driving a motor vehicle in the above referenced intersection. There are no traffic control devices at the intersection. 6. A general description of the injury incurred so far as it is now known as follows: TINA ANN LOMAS, suffered multiple injuries to her body. 7. The amount of claimed, as of the date of presentation of this claim, is unknown at this time. Claimant declares under penalty of perjury that the foregoing is true and correct. Executed on April 1987, at Santa Fe Springs, California. WILLIAM - ROHLFI By.- (-Charles/J. Williams Attorneys for Claimant Iltrs:claimdam PROOF OF SERVICE STATE OF CALIFORNIA, COUNTY OF LOS ANGELES I am employed in the county of Los Angeles, State of California. I am over the age of 18 and not a party to the within action. My business address is 12631 East Imperial Highway, Suite F4100, Santa Fe Springs, California 90670. On April 6 , 19 87, I served the foregoing document described as CLAIM FOR DAMAGES on the interested parties in this action by placing a true copy thereof enclosed in a sealed envelope addressed as follows: City Council 22795 Barton Rd. Grand Terrace, CA I caused such envelope with postage thereon fully prepaid to be placed in the United States mail at Santa Fe Springs, California. (_XXXX.-j I declare under penalty of perjury under the laws of the State of California that the above is true and correct. ( ) I declare that I am employed in the office of a member of this court at whose direction the service was made. w RHONDA MADSEN jy TYPE OR PRINT NAME SIGNATURE C:POS.STD _T5 DATE: Apr 15, 1987 STAFF REPORT 4W C R A ITEM ( ) COUNCIL ITEM (X) AGENDA ITEM NO. 3,-c MEETING DATE: Apr 23, 1987 SUBJECT APPROPRIATION FOR DISPLAY CABINET -- HISTORICAL AND CULTURAL COMMITTEE FUNDING REQUIRED XX NO FUNDING REQUIRED In Fiscal Year 1985/86 the City appropriated $800 for the purchase of a display cabinet for the Historical and Cultural ; Committee. The display cabinet purchased was too small and was returned to the company, a refund was issued to the City and returned to the General Fund. The Historical and Cultural Committee desires to have a display cabinet built to house City artifacts in the front atrium of the Civic Center. The cabinet is 60" X 80" X 18" and will be constructed in oak finish with tempered glass shelves and doors. The City has received two price quotes of $1,490 and $1,780 plus tax on both. STAFF RECOMMENDS THE CITY APPROPRIATE $ 1,579.50 FROM THE GENERAL FUND TO THE HISTORICAL AND CULTURAL COMMITTEE FOR THE PURPOSE OF OBTAINING AN OAK DISPLAY CABINET. TS:bt -(5 DATE: April 15, 190 STAFF C R A ITEM ( ) COUNCIL ITEM ( X) MEETING DATE: April 23, 1987 AGENDA ITEM NO. _ 6 SUBJECT CSMFO ANNUAL LEGISLATIVE SEMINAR FUNDING REQUIRED XX NO FUNDING REQUIRED The California Society of Municipal Finance Officers is sponsoring the annual Legislative Seminar on May 14, 1987. Attached is a summary of the program. The conference is being held in Sacramento. the approximate cost for the Interim City Manager/Finance Director to attend is $400.00 and sufficient funds have been budgeted. STAFF RECOMMENDS: COUNCIL AUTHORIZE THE INTERIM CITY MANAGER/FINANCE DIRECTOR TO ATTEND THE 1987 LEGISLATIVE SEMINAR ON MAY 14, 1987. TS:bt Attachment (1) 1987 LEGISLATIVE SEMINAR ON LOCAL GOVERNMENT FINANCE CO -SPONSORED BY #4W CALIFORNIA SOCIETY OF MUNICIPAL FINANCE OFFICERS LEAGUE OF CALIFORNIA CITIES COUNTY SUPERVISORS ASSOCIATION OF CALIFORNIA STATE ASSOCIATION OF COUNTY AUDITORS CALIFORNIA MUNICIPAL TREASURERS ASSOCIATION COUNTY TREASURERS ASSOCIATION CALIFORNIA SPECIAL DISTRICTS ASSOCIATION COMMUNITY REDEVELOPMENT AGENCIES ASSOCIATION CALIFORNIA ASSOCIATION OF LOCAL AGENCY FORMATION COMMISSIONS ow The 1987 Legislative Seminar on Local Government Finance represents the fifteenth consecutive year that this important briefing session has been held. Initially conducted by the California Society of Municipal Finance Officers, the Seminar is now co -sponsored by every major statewide city, county, and special district association having a direct interest in local government finance. The 1987 Seminar will be held as follows: Date - Thursday, May 14, 1987 Time - 9:30 a.m. - 3:00 p.m. Place - Metro Room Sacramento Community Center 13th and "K" Streets Sacramento, California SEMINAR GOALS AND PARTICIPATION The Legislative Seminar is designed to provide a current and factual insight into matters presently being considered by the State Legislature and Federal Government concerning local government finance. The day -long program includes a series of reports on the status of major policy issues confronting the State Legislature, as well as a more detailed briefing on various legislative proposals. The Seminar is conducted in the Community Center across from the State Capitol, and involves legislative officials and others who play an important leadership role in finance:related matters. Staff assistance in organizing and conducting the Seminar is provided annually to the co -sponsoring groups by the Economics and Public Finance Division of Ralph Andersen & Associates, a Sacramento - based management consulting firm. The Seminar is timed to coincide both with the preparation of local agency budgets for the coming fiscal year, and with that point in the legislative process when decisions are most likely, to be made. Because of its relationship to local government fiscal management, city, county, and special district finance officials, treasurers, and managers are encouraged to attend. Registration fees have traditionally been held to a minimum so that other staff members might also have an opportunity to participate in and benefit from this important training session. SEMINAR PROGRAM The 1987 Legislative Seminar is designed to provide those in attendance with a factual and up- to-the-minute briefing on matters being considered by the State Legislature and the Federal Government concerning local government finance. This year the Seminar will provide an unusual opportunity to hear directly from those who will play a key role in guiding the future of local government finance. In addition to others, Elizabeth Hill, newly -appointed State Legislative Analyst, and Gray Davis, newly -elected State Controller, will make one of their first public appearances before local government officials at the Seminar. In addition, the Chairman of both the Senate and Assembly Revenue and Taxation Committees (Senator John Garamendi and Assemblyman Johan Klehs) will make a rare joint appearance, along with Dick Simpson, Executive Vice -President of the California Taxpayers' Association, in order to provide a candid first-time briefing on what the Legislature plans and what the future holds for city, county, and special district finance. Overall, the Seminar is timed to coincide with the local budget process and legislative action on finance issues, and will provide those in attendance with a briefing from twelve speakers on the following local government finance -related topics: • A comprehensive legislative report covering items currently under consideration by the State Legislature in the areas of city, county, and special district finance. • An in-depth review of the current State fiscal situation, including an economic forecast, developments at the Federal level, and implications/opportunities for local government as the State approaches its Proposition 4 appropriations limit. • An assessment by key legislative decision -makers of the current and future financing needs of local government, the current political climate, and what the future holds for cities, counties, and special districts in this area. • An insight into the issues, objectives, and concerns of the State Controller's Office and the new State Controller, and their relationship to local government finance. • A review of changes, evolving practices, and the basic authority of local government in the area of long-term finance, including a briefing on the increased use of school fees and developer exactions; the impact of local financing decisions on the economic feasibility of development; important changes concerning redevelopment and tax increment financing, including the definition of indebtedness; and the continuing implications of tax reform proposals at the Federal level. • An overview of the experience and results of cities, counties, and special districts in situations requiring a negotiated property tax transfer agreement. Local government finance and management officials will leave the Seminar with a much improved understanding of the current and future fiscal situation, and what it is likely to mean for their respective agencies and programs. MORNING SESSION 9:30 - 10:30 a.m. - City, County, Special District Legislative Report • Jim Harrington, Legislative Representative, League of California Cities • Larry Naake, Executive Director, County Supervisors Association of California • David Nagler, Executive Director, California Special Districts Association 10:30 - 11:00 a.m. - The Current Fiscal Situation --State and Federal Developments • Elizabeth Hill, Legislative Analyst, State of California 11:00 - 12:00 noon - The Future of State -Local Finance • Senator John Garamendi, Chairman, Senate Committee on Revenue and Taxation • Assemblyman Johan Klehs, Chairman, Assembly Committee on Revenue and Taxation • Richard P. Simpson, Executive Vice -President, California Taxpayers' Association LUNCHEON SESSION 12:00 - 1:30 p.m. - The State Controller's Office --Issues and Objectives • Honorable Gray Davis, State Controller AFTERNOON SESSION 4 1:30 p.m. - 2:30 p.m. - Implications of Recent Changes in Long -Term Finance • Sharon White, Partner, Jones, Hall, Hill & White (Federal Tax Reform) • Joe Coomes, Partner, McDonough, Holland & Allen (Redevelopment) • Don Collin, Legislative Advocate, California Building Industry Association (School Fees and Developer Exactions) 2:30 - 3:00 p.m. - Property Tax Negotiation The Law and Its Application to Cities, Counties, and Special Districts • Peter M. Detwiler, Consultant, Senate Committee on Local Government SEMINAR COST AND REGISTRATION Registration will take place from 8:45 - 9:30 a.m. at the Community Center. An advance registration form is attached to this announcement, and should be returned by May 1 to the California Society of Municipal Finance Officers, 1400 K Street, Fourth Floor, Sacramento, California 95814. Checks should be made payable to CSMFO. Registration is available at the door on a space available basis, and those registering in advance will experience minimal delay in receiving their Seminar materials prior to the pre -Seminar coffee and opening session. Questions concerning Seminar registration should be directed to Kaye Brewer at (916) 444-5510 or (916) 444-5790. The cost of the Legislative Seminar is $35.00, which includes registration materials, lunch, and coffee breaks. The cost has traditionally been kept at a minimum to encourage department heads and chief administrators to also bring members of their staff so that they might benefit from this unique training and educational opportunity. TRAVEL AND HOTEL ARRANGEMENTS The Community Center is located across from the State Capitol at 13th and "K" Streets in downtown Sacramento. Limousine service from the airport to the downtown area is available, as are return trips to the airport. The Legislative Seminar is scheduled to conclude at 3:00 p.m. in order to provide those who must return to Southern California with adequate time to travel to the airport for scheduled flights that leave later in the afternoon and early evening on PSA, Western,_ Air California, United, and other airlines. Those wishingto stay overnight in Sacramento should communicate direct) with the hotel of Y 9 Y their choice. Hotels within walking distance of the Community Center include the Ponderosa (9161441-1314), the Clarion (916/444-8000), and the Holiday Inn -Capitol Plaza (9161446-0100). Hotel facilities within short driving distance include the Red Lion Motor Inn (916/929-8855), Woodlake Inn (916/922-6251), Sacramento Inn (9161922-8041), Hilton Inn (916/922-4700), and the Beverly Garland Hotel (916/929-7900). TS DATE: Apr 16, 1987 STAFF REPORT C R A ITEM ( ) COUNCIL ITEM (X) MEETING DATE: April 23, 1987 AGENDA ITEM NO. 3H SUBJECT SWA LANDSCAPE ARCHITECTURAL SERVICES FUNDING REQUIRED XX NO FUNDING REQUIRED As you are aware, the City of Grand Terrace is negotiating with Forest City Dillon to acquire additional improvements both at the Mt. Vernon/Grand Terrace Road intersection, as well as the triangular parcel of land owned by Edison adjacent to the Mt. Vernon Villas' project. The City Engineer, in designing the intersection upgrades, has provided the City with an idea of the value of the improvements at that intersection. We do not, however, have any idea at this time what the cost of improvements of the Edison parcel would be or the scope of the improvements that we wish to have on that parcel. We have received a proposal from the SWA Group, a landscape architectural firm, to create a preliminary design for this parcel. This landscape plan will determine the dimensions of the project and an estimate of the probable construction cost. This information is needed for two reasons, First, is to determine the value of the improvements for our negotiations with Forest City Dillon. The other is to provide Edison Company with a plan for what we propose to develop on their land. The proposal is broken down into two phases, the preliminary design phase and the construction document phase. The cost for the preliminary design plan is $3,200. The cost for the construction document phase is $2,600. At this time staff is requesting funds for the preliminary design phase and when an appropriate agreement has been negotiated with Forest City Dillon we will request additional funding for the construction document phase. Staff feels that the coordination of improving this area in conjunction with the Mt. Vernon Villas' project would provide a pleasing northern entrance to our City. STAFF RECOMMENDS: COUNCIL AUTHORIZE THE CITY TO ENTER INTO AN AGREEMENT WITH SWA GROUP TO PROVIDE PRELIMINARY DESIGN OF THE EDISON PARCEL AT MT. VERNON/CANAL AND COUNCIL TO APPROPRIATE $3,200 FROM THE UNAPPROPRIATED GENERAL FUND BALANCE. TS:bt Attachment the swa group Kalvin Platt Thomas Adams Wait Bemis William Callaway Gerry Campbell Dennis Couture Jo. Cutler RdqW Elliott Jean Marie Gath P Michael Gilbert Lori Hiort Roy Imamura Robert Jacob Thomas S. James Edmond Kagi Gary Kamer Albert R. Lamb III Richard Law James Lee Clifton Lowe Charles S. McDaniel Justiniano Mendoza Christopher L. Miller Frederick P Pariani James Reeves R. Joseph Runco Eduardo Santaella Michael Sardina Kevin Shanley Simon d Thomas Drow"Id H. Tompkins Douglas S. Way John M. Weed Susan Whitin John Wong Sausalito Laguna Beach Houston Dallas Boston Florida 580 Broadway. Suite 200 Laguna Beach, CA 92651 714-497-5471 March 31, 1987 Mr. Thomas Schwab Director of Finance City of Grand Terrace 22795 Barton Road Grand Terrace, California 92324 Re: Landscape Development - Mt. Vernon Park (CGT 751) Dear Mr. Schwab: Enclosed is our proposal for Landscape Architectural Services at the area adjacent to the Forest City Dillon site we call Mt. Vernon Park. So that you might become more familiar with our firm, I have also included some information that may be of interest. In my conversation with both you and Don Grant of Forest City Dillon, it is my understanding that the construction in the park area would occur simultaneously with The Highland project, and that the City would oversee construction and maintenance. We also understand that drawings for grading, sidewalks and curbs are being prepared by the City. We have taken some preliminary take -offs on the project area and see that possible costs for cleaning up the area might amount of Seventy Five Thousand Dollars to Ninety Thousand Dollars ($75,000.00 to $90,000.00). We feel that in relationship to the success of the landscaping of the park, agricultural soil tests should be taken. Tests and recommendations would run approximately Three Hundred Dollars to Four Hundred Dollars ($300.00 to $400.00). We hope you are pleased with our proposal and should you need any additional information, please contact me at any time. Thank you for giving us the opportunity to work with you. Very truly yours, T E SWA R UP J n Weed ri cipal JW:mvp Enclosure CGT751.L/P104 the swa group Kalvin Platt Thomas Adams Wait Bemis Wiliam Callaway Gerry Campbell Dennis Couture Cut ler R liott :J Jean arie Gath P Michael Gilbert Lori Hiort Roy Imamura Robert Jacob Thomas S. James Edmond Kagi Gary Karner Albert R. Lamb III Richard Law James Lee Clifton Lowe Charles S. McDaniel Justiniano Mendoza Christopher L. Miller Frederick P Pariani James Reeves R. Joseph Runco Eduardo Santaella Michael Sardina Kevin Shanley We Simon Rig Thomas Do H. Tompkins Douglas S. Way John M. Weed Susan Whitin John Wong Sausalito Laguna Beach Houston Dallas Boston Florida 580 Broadway, Suite 200 Laguna Beach, CA 92651 714-497-5471 March 31, 1987 Mr. Thomas Schwab Director of Finance City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92324 Re: Landscape Development - Mt. Vernon Park (CGT751) Dear Mr. Schwab: We are pleased to submit this proposal for Professional Services in connection with the project referenced above. This Agreement is by and between the SWA Group (SWA), a California corporation and the City of Grand Terrace (Client), of California. SCOPE OF SERVICES SWA shall provide professional landscape architectural design services for the Preliminary Design (Phase I), and Construction Documents (Phase II) for the area known as Mt. Vernon Park. The scope of these services shall include the following: A. Preliminary Design - Phase I SWA shall prepare a preliminary landscape plan which defines the landscape plan for the project and an estimate of probable construction costs. As part of this phase, SWAts services shall include: 1. Preparation of a base drawing indicating structures, walkways and other site features that are existing, presently under construction, or proposed. The base drawing shall be compiled with accurate base information supplied by the Client. SWA shall not be responsible for the accuracy of the information supplied by the Client. 2. Review of the relationship between adjacent properties and this site. Mr. Thomas Schwab March 31, 1987 Page 2 3. Preparation of a preliminary landscape plan showing the following information: a. Layout of landscape areas including pedestrian pavement and planting areas. b. Conceptual grading of pedestrian and planting areas. C. Planting including identification of trees, shrubs, vines and groundcover areas. d. Surface treatment, other than planting. 4. Preparation of an opinion of probable landscape construction costs based on the preliminary landscape plan. 5. Attend two (2) meetings with the Client to review and coordinate the work. L Upon approval by the Client of the preliminary design and probable construction costs, SW A shall prepare the necessary drawings and technical specifications to construct the landscape architectural elements of the project. The approved preliminary plan shall serve as the base drawing for this phase of the work. The client shall process all plans for approval and shall verify confirmation with applicable codes and regulations of governmental bodies having jurisdiction over the work. As part of this phase, SWAts services shall include: 1. Preparation of a planting plan including trees, shrubs, vines and groundcover locations. A plant list including plant names and sizds shall be provided. 2. Preparation of an irrigation plan including identification, location and sizing of irrigation system and its component parts. 3. Details of landscape materials with information required for proper construction, installation and finishing of the landscape components of the project. The SWA Group 580 Broadway, Suite 200 Laguna Beach, CA 92651 714-497-5471 Mr. Thomas Schwab March 31, 1987 Page 3 4. Technical specifications in standard CSI format. 5. Final opinion of probable construction cost of the landscape elements of the landscape work to including unit costs in current construction 06 dollars. 6. Attend two (2) meetings with the Client to review the work. EXCLUSIONS TO SCOPE OF SERVICES Client shall provide the following information or services as required for performance of the work. SWA assumes no responsibility for the accuracy of such information or services and shall not be liable for error of omissions therein. Should SWA be required to provide services in obtaining or coordinating compilation of this information, such services shall be charged as Extra Services. 4W A. Topography and boundary surveys. B. Legal descriptions of property. C. Soils testing and/or engineering. D. Site Planning. E. Determination of existing water pressure for irrigation purposes. F. Pressure testing of newly installed irrigation system. G. Existing site engineering and utility base information. H. Overhead aerial photographs at controlled scale. I. Engineering other than that provided within the Scope of Services. J. Construction observation and supervision. Additional meetings and other services not explicitly described under Scope of Services shall be charged as Extra Services. The SWA Group 580 Broadway, Suite 200 Laguna Beach, CA 92651 714-497-5471 Mr. Thomas Schwab March 31, 1987 Page 4 FEES AND TERMS Services described under Scope of Services shall be provided for the sum of Five Thousand Eight Hundred Dollars ($5,800.00) on an hourly basis in accordance with the terms and conditions of Appendix A, attached hereto and which is incorporated and made a part of this agreement by reference. Reimbursable expenses shall be as identified in Appendix A. We would be pleased to answer questions you may have or to clarify the various points above. If this proposal meets with your approval, please sign below and return one copy for our files. Sincerely Yours, T SW A GROU 40 n M. Weed r nci pal JMW:m11 Accepted: The City of Grand Terrace, California By: Title: Date: CGT-751/P104 The SWA Group 580 Broadway, Suite 200 Laguna Beach, CA 92651 714-497-5471 Appended to and part of THE Agreement for Professional Services between The SWA Group (SWA) and The City of Grand Terrace, California, dated March 31, 1987. FEES FOR PROFESSIONAL SERVICES: Services outlined under the Scope of Services or under Extra Services shall be provided on a time basis computed as follows: Law 100.00 Tompkins 100.00 Jacob 80.00 Weed 75.00 Whitin 70.00 Elliott 70.00 Gath 65.00 Other principals, if used on this project, have rates ranging from $60.00 to $115.00 an hour. All of these rates are current for six months from the date of the Agreement for Professional Services, but may be increased subsequently without written notice. 4 Other employee time shall be charged at a multiple of two and one-half (2.5) times Direct Personnel Expense. REIMBURSABLE COSTS: The following costs shall be reimbursed at cost plus 10o and are not included in the Fee for Professional Services: A. Cost of copies of drawings, specifications, reports and cost estimates; xerography and photographic reproduction of drawings and other documents furnished or prepared in connection with the work of this contract. B. Cost of commercial carrier and public transportation, lodging, car rental and parking, subsistence and out-of- pocket expenses. Private automobile travel at $0.25 per mile. C. Cost of postage and shipping expenses other than first class mail. D. Long distance telephone and telegraph charges. Landscape Development - Mt. Grand Terrace, California SWA Group: CGT751/March 31, The SWA Group 580 Broadway, Suite 200 Laguna Beach, CA 92651 714-497-5471 Vernon Park 1987 APPENDIX 1 E. Electronic data processing. F. Photographic services, film and processing. G. Cost of models, special renderings, promotional photography, special process printing, special equipment, special printed reports or publications, maps and documents approved in advance by Client. H. Fees for additional special consultants retained with the 4W approval of Client. EXTRA SERVICES: A. Extra Services are those services not described under Scope of Services. STATEMENTS: Fees for Professional Services shall be billed monthly for progress payment based upon percentage of work complete. Reimbursable Costs shall be billed with fee invoices. ACCOUNTS: Accounts are payable net 30 days from date of invoice at our office in Sausalito, California. A cash discount of 10 of invoice amount may be taken on accounts paid within 30 days of invoice date. A service charge will be applied to all accounts not paid within 30 days of invoice date as follows: 30-60 days 1% of invoice amount per month or portion of month (120 Annual Rate) Over 60 days 1.250 of invoice amount per month or portion of month (150 Annual Rate) RIGHT TO SUSPEND SERVICES: SW A shall have the right to suspend services on this project if (a) the parties have not executed a written contract for SW A's services and unpaid invoices have been rendered with an aggregate balance exceeding $5,000; or (b) unpaid project invoices over 90 days old exceed $5,000 in the aggregate. Landscape Development - Mt. Vernon Park Grand Terrace, California TheSwAGroupSWA Group: CGT751/March 31, 1987 580 Broadway, Suite 200 Laguna Beach, CA 92651 714-497-5471 APPENDIX 2 AUTHORIZATION TO PROCEED: If SWA is authorized to commence and/or continue providing its services on the project, either verbally or in writing, prior to the full execution of a written contract, such authorization shall be deemed an acceptance of this proposal, and all such services shall be provided and compensated for in accordance with the terms and conditions contained herein as though this proposal were fully executed by the Client. OWNERSHIP OF DOCUMENTS: Original drawings and other documents, as instruments of service, are the property of SWA. None of them is to be used on other projects except by written agreement of SWA. One reproducible set of final documents will be furnished to Client upon request. CREDITS/ACKNOWLEDGMENTS: SWA shall be given proper credit and acknowledgments for all services including, but not limited to: planning, design and implementation. Proper credit shall be defined as being named by Client or their agent/client in such circumstances as project identification boards, published articles or promotional brochures. 4& FORCE MAJ EURE: SWA shall not be responsible for any delay in the performance or progress of the work, or liable for any costs or damages sus- tained by Client resulting from such delay, caused by any act or neglect of the Client or Client's representatives, or by any third person acting as the agent, servant or employee of Client, or by changes ordered in the work, or as a result of compliance with any order or request of any federal, state or municipal government authority or any person purporting to act therefor, or by acts of declared or undeclared war or by public disorder, riot or civil commotion, or by any other cause beyond the control and without the fault or negligence of SWA. In the event of any such delay, SWA shall proceed with due diligence to alleviate such delay and continue the performance of all obligations under this Agreement. The time during which SWA is delayed in the per- formance of the work, shall be added to the time for completion of its services to the extent such time is specified in this Agreement. All additional costs or damages resulting from any delay in the performance or progress of the work caused by any act or neglect of Client, its agents or representatives, shall be borne entirely by the Client. Landscape Development - Mt. Grand Terrace, California Vernon Park The SWA Group SWA Group: CGT751/March 31, 1987 APPENDIX 3 580 Broadway, Suite 200 Laguna Beach, CA 92651 714-497-5471 ARBITRATION: Any controversy or claim arising out of or relating to the formation, interpretation, application, enforceability, or breach of this Agreement, including disputes as to which persons or entities which may be liable hereunder, shall be settled by arbitration at Los Angeles, California, in accordance with the rules of the American Arbitration Association, and judgment upon any award rendered by the arbitrator(s) may be entered in any court having jurisdiction thereof. In any such arbitration proceeding, discovery may be had under California Code of Civil Procedure, Section 1283.05, which section is incorporated herein by reference in its entirety. The prevailing party in any such arbitration shall be entitled to recover arbitration costs and reasonable attorneys? fees, as determined by the arbitrator(s), in addition to any other relief available. LAW : This Agreement shall be interpreted and enforced according to the 1 aws of the State of Cal ifornia. SUCCESSORS AND ASSIGNS: It is mutually understood and agreed that this Agreement shall be binding upon Client and its successors and assigns and upon SWA, its successors and assigns. Neither party shall assign nor transfer its interest in this Agreement or any part thereof without the written consent of the other party. TERMINATION: It is understood that these services may be terminated upon 10 days written notice for good reason by either party. In this event, SWA shall be compensated for all work performed prior to date of termination at the rates set forth above. REVOCATION: This proposal shall be considered revoked if acceptance is not received within 90 days of the date hereof. Landscape Development - Mt. Vernon Park Grand Terrace, California SWA Group: CGT751/March 31, 1987 APPENDIX 4 The SWA Group 580 Broadway, Suite 200 Laguna Beach, CA 92651 714-497-5471 I I a [a Mck, CURB 4 is u rreR AVE. 0 9G S OnN CURB -zL-- Eai APR 2 3 1987 11 CITY OF GRAND TERRACE EMERGENCY OPERATIONS COMMITTEE MEETING MINUTES 18 MARCH 1986 The meeting was called to order at 7:07 pm by chairman J. Hodder. Members present: E. Hodder V. Pfennighausen J. Hodder C. Williams Guests present: R. Anstine Minutes of the 18 February 1987 meeting were presented and approved as read. LIAISON REPORT 4 1. R. Anstine reported that the City Council had approved the mid -year budget adjustment request for the storage container. J. Hodder gave him a requisition and information on the vendor. He will contact the vendor as soon as he makes arrangements for the area to be cleared in front of building 3 for placement. This will provide vehicle access to the container for movement of supplies. 2. Staff has not been able to acquire maps of utility line placement from the utility companies. J. Hodder will submit a request for action to city council requesting their assistance (AI#87-15). 3. The acting city manager has requested that FY '88 Budget requests be discussed by committees during their April meetings and submitted to his office no later than 1 May, 1987. This committee will hold a budget request working meeting at 7:00 pm on 8 April 1987 in building 3. SUBCOMMITTEE REPORTS 1. V. Pfennighausen reported that work contiues on the lines between city hall and building 3. 2. The emergency generator for building 3 will be checked this week. xa&www'jo .5- Emergency OperationsPlan: 1. J. Hodder reported that the committee has,lreceived any more comments from council or staff on volume 1 of the plan. E. Luers was assigned an action item (AI#87-16) to review the plan in accordance with the check list just received from the OES and o, report the status at the next meeting. It will then be submitted to County Office of Disaster Preparedness and the regional Red Cross Director for comment. J. Hodder will prepare a cover letter to accompany the copies (AI#87-17). Copies should go to Gardner Davis, regional director of the OES, Robert Bailes, San Bernardino County Sheriff's Department, and Ted Hously, San Bernardino County Sheriff's Department. Buildiniz 3 Enhancements: 1. J. Hodder reported that some materials an,:4construction supplies for building 3 enhancements have been received. OLD BUSINESS 4W None. ACTION ITEM STATUS AI #86-16 Staff has information on sewer mains but is having trouble getting information on electric, water, and gas. Companies are reluctant to release this information because of problems with unauthorized personnel terminating service. This occurred during the Colinga earthquake. J. Hodder will write a letter of concern to the City Council to accompany a request for action. AI #87-07 R. Bailes is booked until the May meeting. J. Hodder will call and remind him. AI #87-08 J. Hodder submitted a letter to SCEPP, requesting information on family emergency preparedness pamphlets, for staff concurrence. R. Anstine signed on this date. Al #87-11 R. Anstine has been unable to talk to Mr. Santini, the tent frame manufacturer because he is currently out of town. He will continue to pursue arrangements for the acquisition of one of the frames for evaluation. AI #87-13 No comments on the first internal SOP. J. Hodder will make final red lines and submit to staff for publication. Action item closed. Action item closed. AI #87-14 Request submitted by J. Hodder and approved by City Council. Action item closed. NEW BUSINESS 4W 1. R. Bailes contacted J. Hodder and asked for the committee's presence at a community awareness project to be held on 25 April at the Community Center, and sponsored by the Crime Prevention Committee and the Sheriff's Department. The California Department of Forestry will also participate. The program will last about six hours, the details of which will be provided by Mr. Bailes at a later date. He asked that we participate by being able to dicuss what the city is doing to prepare for emergencies. 2. Wendy Curran, president of the Grand Terrace Elementary School PTA asked if the committee would participate in their 2 April meeting by presenting an overview of the City's emergency organization and plan. J. Hodder will be present and participate. 3. All members should review last year's budget items and be prepared to discuss the FY '88 budget at the 8 April working meeting. ANNOUNCEMENTS The next regular meeting will be held at 7:00 pm on 15 April 1987 in building 3. ADJOURNMENT The meeting was adjourned at 8:17 pm. Submitted by: Eileen F. Hodder, Secretary Grand Terrace Emergency Operations Committee 3 Approved by: James A. Hodder, Chairman Grand Terrace Emergency Operations Committee CITY OF GRAND TERRACE EMERGENCY OPERATIONS COMMITTEE ACTION ITEM LIST (Apr. 1987 Update) $4086-4 ASSIGNED TO: J. Hodder ON: 9/17/86 DUE: 10/15/86 CLOSED: ACTION: Provide draft of Family Emergency Preparedness Pamphlet for committee review. CLOSURE: Rough draft submitted. Note: New, similar document now available. Further analysis required. #86-15 ASSIGNED TO: R Anstine ON: 11/19/86 DUE: 12/17/86 CLOSED: 03/18/87 ACTION: Talk to engineering staff and pursue information on utilities information to be used for risk analysis. CLOSURE: City Engineer has sewer maps but is unable to obtain other data from utility corporations. reluctance is based on Colinga experience. See AI#87-15. #87-04 ASSIGNED TO: V. Pfennighausen ON: 01/21/87 DUE: 02/18/87 CLOSED: ACTION: Contact Senior Citizens Group and find out if they are interested in assisting in delivery of emergency preparedness pamphlets. CLOSURE: #87-07 ASSIGNED TO: J. Hodder ON: 01/21/87 DUE: 02/18/87 CLOSED: ACTION: Invite R. Bailes from the Sheriff's Dept. to provide information on the new Emergency Prepared- ness Officer responsibilities, levied on the Crime Prevention Officers. CLOSURE: R. Bailes unable to make meeting. Closure to await presentation. #87-08 ASSIGNED TO: J. Hodder ON: 02/18/87 DUE: 03/18/87 CLOSED: 03/18/87 ACTION: Prepare an IOM to SCEPP and request information on preprinted material for neighborhood disaster preparedness. 04W CLOSURE: Letter sent with city staff concurrence. #87-09 ASSIGNED TO: J. Hodder ON: 02/18/87 DUE: 03/18/87 CLOSED: ACTION: Contact Ivan Hopkins concerning copywrite issues for disaster preparedness material. CLOSURE: #87-10 ASSIGNED TO: E. Luers ON: 02/18/87 DUE: 03/18/87 CLOSED: ACTION: Contact Lafferty and Associates and find out the price of pamphlets similar to the Edison family preparedness publication. CLOSURE: #87-11 ASSIGNED TO: R. Anstine ON: 02/18/87 DUE: 03/18/87 CLOSED: ACTION: Contact tent frame manufacturer and find out if a frame can be expedited for committee evaluation. CLOSURE: Mr. Santini is currently out of town. Drawings are available. #87-12 ASSIGNED TO: R. Anstine ON: 02/18/87 DUE: 03/18/87 CLOSED: ACTION: Discuss acquisition of city-wide alarm system with the new city manager. CLOSURE: #87-13 ASSIGNED TO: All ON: 02/18/87 DUE: 03/18/87 CLOSED: 03/18/87 ACTION: Review first Standard Operating Procedure and provide comments at the next regular meeting• CLOSURE: No comments. This procedure to be given to staff for published. #87-14 ASSIGNED TO: J. Hodder ON: 02/18/87 DUE: 03/18/87 CLOSED: 03/18/87 ACTION: Submit action request to City Council asking for a mid -year budget adjustment of $1500.00, to be used to acquire a shipment container. This container Would be used for storage of emergency materials and supplies. CLOSURE: Request for action submitted. #87-15 ASSIGNED TO: J. Hodder ON: 03/18/87 DUE: 04/18/87 CLOSED: ACTION: Submit action request to City Council asking for assistance in obtaining hazard analysis information from the utility companies. Staff has had difficul- ty due to reluctance of these companies to give out information which could be used by unauthorized per- sonnel. CLOSURE: #87-16 ASSIGNED TO: E. Luers ON: 03/18/87 DUE: 04/18/87 CLOSED: ACTION: Review EOP using check list provided by EOS. Provide assessment at the April 1987 meeting. CLOSURE: #87-17 ASSIGNED TO: J. Hodder ON: 03/18/87 DUE: 04/18/87 CLOSED: ACTION: Prepare a cover letter to accompany copies of the EOP which will be sent to S. B. County Disaster Prepared- ness and Red Cross officials. CLOSURE: #87-18 ASSIGNED TO: ALL ON: 03/18/87 DUE: 04/08/87 CLOSED: ACTION: Review projected FY '88 budget to be discussed at special budget meeting on 8 April in Bldg. 3. CLOSURE: It T5 DATE: April 16, 198 STAFF REPORT C R A ITEM ( ) COUNCIL ITEM ( ) MEETING DATE: April 23, 1987 AGENDA ITEM NO. 6A SUBJECT RESCHEDULE MAY CITY COUNCIL MEETINGS FUNDING REQUIRED NO FUNDING REQUIRED During the month of May staff would like to reschedule the regular City Council Meetings for May 7 and 21. We would like to set the week of the llth for budget session meetings to be held on any of the days of that week except the 14th. On May 14 the Interim City Manager is planning to attend the Legislative Seminar in Sacramento. The calendar below is for the convenience of Council to plan for the budget session meetings. May 1987 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 STAFF RECOMMENDS: COUNCIL APPROVE RESCHEDULING THE REGULAR CITY COUNCIL MEETINGS TO MAY 7 AND 21 AND SCHEDULE THE BUDGET SESSIONS FOR THE WEEK OF MAY 11. TS:bt A�-? STAFF REPORT 4 4 C R A ITEM ( ) COUNCIL ITEM 9X) MEETING DATE: April 23, 1987 AGENDA ITEM NO. 616 SUBJECT PROPOSED SMOKE DETECTOR ORDINANCE FUNDING REQUIRED NO FUNDING REQUIRED Attached please find a memo from Mr. John Timmer, Valley Division Chief, County Fire Warden Department, with regards to the smoke detector ordinance recently adopted unanimously by the San Bernardino Board of Supervisors along with an excerpt of the Minutes of the Board of Supervisors meeting at which the ordinance was adopted and a copy of the ordinance. This ordinance was passed in accordance with the California Health and Safety Code 13114 and requires that all single-family dwellings, manufactured homes, and mobilehomes have smoke detectors installed. The owner of the dwelling is required to install, test and maintain the smoke detector. The City of Grand Terrace, by Ordinance No. 78-84, adopted the County of San Bernardino's ordinance on fire protection along with all amendments. Therefore, the smoke detector ordinance applies to Grand Terrace. Accordingly, this is being presented for your information. A representative of the California Department of Forestry will be in attendance at the Council meeting if you wish any clarification. STAFF RECOMMENDS THAT THE COUNCIL: ACCEPT THIS REPORT AS INFORMATION. LT:ac COUNCIL AGENDA ITEM NO. ag INTER -OFFICE MEMO DATE March19, 1987 PHONE ( 714) 882-1226 FROM J4t4P,. f ME Valley Division Chief, County Fire Warden Department TO ED O'NEAL Special Field Representative to Barbara Cram Riordan SUBJECT PROPOSED SMOKE DETECTOR ORDINANCE FOR THE CITY OF GRAND TERRACE Attached is a copy of the new smoke detector ordinance recently adopted unanimously by the Board of Supervisors. Our department, as of yet, has not received signed and certified copy. If you need one, you may obtain it from the clerk of the Board. If you need any help presenting this ordinance to the City Council please call. Thank you for your support and the opportunity for Chief Newman and I to show and explain our organization to you. Attachments 11 CALIFORNIA DEPARTMENT SAN BERNARDINO COUNTY OF FORESTRY FORESTRY and FIRE WARDEN A DEPARTMENT JOHN P. TIMMER :..� Division Chieft Telephone 3800 Sierra Way 1714� 882"1226 San Bernardino, CA 92405 12-1367.000 Rev. 1/77 MINUTES OF THE BOARD OF SUPERVISORS OF SAN BERNARDINO COUNTY, CALIFORNIA 7 v7 FROM G NJ. -WMAN County Fire Warden SUBJECT: ORDINANCE ADOPTION FOR THE INSTALLATION OF SMOKE DETECTORS RECOMMENDATION: Adopt an Ordinance of the County of San Bernardino adding Section 23.025 to Title 2, Division 3, Chapter 2, of the San Bernardino County Code regarding the installation of smoke detectors in every existing single-family dwelling, manufactured home, and mobile home intended for human occupancy, and declare the urgency thereof. BACRGROOND: On January 1, 1987 State legislature enacted Health and Safety Code Sections 13113.7 and 13113.8 requiring smoke detectors in some single-family dwellings and rental units. To provide life safety protection for all residents of San Bernardino County, the above ordinance needs to be immediately enacted. The ordinance is a critical life safety issue and will expand existing State law to provide protection for all single-family dwellings, mobile homes, and manufactured homes. COORDINATION: Has been reviewed by County Counsel (Susan A. Hopkins), the Office of Public Safety, and the State Fire Marshal's Office. RECOMMENDED FOR BOARD APPROVAL FLOYD TIDWELL, Directole, Office of Public Safety Action of the Board of Supervisors 14.9507-000 Rev. 10/81 ITEM __ n W o W in - W V 00 � >. oZ ��a ¢Z U i m m< P1 y 1 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 SAH:md 01/26/87 OrdSmokD 1/-13579.161 Rev. 51" ORDINANCE NO. AN ORDINANCE OF THE COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA ADDING SECTION 23.025 TO TITLE 2, DIVISION 3, CHAPTER 2 OF THE SAN BERNARDINO COUNTY CODE REGARDING.INSTALLATION OF SMOKE DETECTORS IN EVERY EXISTING SINGLE-FAMILY DWELLING, MANUFACTURED HOME AND MOBILEHOME, INTENDED FOR HUMAN OCCUPANCY, AND DECLARING THE URGENCY THEREOF The Board of Supervisors of the County of San Bernar- dino, State of California, ordains as follows SECTION 1. The Board of Supervisors of the County of San Bernardino finds that: A. Every year, deaths result from fire in dwellings within the unincorporated area of San Bernardino County. B. Smoke detectors provide one measure of safety pre- caution which could result in alerting an occupant of the pre- sence of fire. C. State law requires smoke detectors in some build- ings, but not in existing single-family dwellings, manufactured housing, or mobilehomes. D. Health and Safety Code § 13113.8(h) authorizes local governmental entities to enact ordinances requiring smoke detec- tors in single-family dwellings. 'SECTION 2. Section 23.025 of the San Bernardino County Code shall be added to read as follows: Section 23.025 Smoke Detectors. A smoke detector, approved and listed by the State Fire Marshal, pursuant to California Health and Safety Code § 13114, shall be installed, in accordance with the manufacturer's in- structions, in every existing single-family dwelling, manufac- tured home, and mobilehome intended for human occupancy. a. The owner of each single-family dwelling, manufac- tured home and mobilehome shall supply and install smoke detec- 4W 1 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 1613579.161 Rev. 51841 tors required by this ordinance in the locations and in the manner set forth in the manufacturer's instructions, as approved by the State Fire Marshal's regulations. Said installation shall be accomplished within sixty (60) days of the effective date of this Section. b. The owner shall be responsible for testing and main- taining detectors. The smoke detector shall be operable at the time that a tenant takes possession. A tenant shall be respons- ible for notifying the owner if the tenant becomes aware of an inoperable smoke detector within his or her dwelling. The owner or authorized agent shall correct any reported deficiencies in the smoke detector and shall not be in violation of this Section for a deficient smoke detector when he or she has not received notice of the deficiency. ,c. A violation of this Section shall be an infraction, punishable as provided in Section 11.021 of this Code. d. This Section shall not affect any rights which the parties may have under any other provisions of law because of the presence or absence of a smoke detector. SECTION 3. This ordinance is hereby declared an urgency measure necessary for the immediate protection and preservation of the public peace, health, safety and welfare for the reason that early compliance with the provisions of the ordinance will result in increased protection from fire and smoke to all inhabi- tants of affected dwellings, and shall take effect immediately upon its adoption. JOHN JOYNER, Chairman Board of Supervisors SIGNED AND CERTIFIED THAT A COPY OF THIS DOCUMENT HAS BEEN DELIVERED TO THE CHAIRMAN OF THE BOARD MARTHA M. SCUDDER, Clerk of the Board of Supervisors - 2 - r I 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 IS-13679-161 Rev. sm II STATE OF CALIFORNIA ) . ) ss. COUNTY OF SAN BERNARDINO ) I, MARTHA M. SCUDDER, Clerk of the Board of Supervisors of the County of San Bernardino, State of California, hereby certify that at a regular meeting of the Board of Supervisors of said County and State, held on the day of , 1987, at which meeting were present Supervisors: - and the Clerk, the foregoing ordinance was passed and adopted by the following vote, to wit: AYES: SUPERVISORS: NOES: SUPERVISORS: ABSENT: SUPERVISORS: IN WITNESS WHEREOF, I have hereunto set my hand and affixed -,the official seal of the Board of Supervisors this day of , 1987. MARTHA M. SCUDDER, Clerk of the Board of Supervisors of the County of San Bernardino, cowry State of California vL Deputy - 3 - r �y DATE: APr 20, 1987 STAFF REPORT C R A ITEM ( ) COUNCIL ITEM (X} MEETING DATE: Apr 23, 1987 AGENDA ITEM NO. L C SUBJECT POLICY FOR COUNCIL/CONSULTANT RELATIONS 4 FUNDING REQUIRED NO FUNDING REQUIRED XX At the City Council meeting on April 9, 1987, Council directed staff to prepare a policy for Council/consultant relations regarding the General Plan update which is now in progress. The general procedure for the update will be for the planning consultant to meet with each member of the Council to go over any concerns that they may have in regard to the General Plan. The consultant will then apply sound planning principles to provide a General Plan Amendment that will be brought before Council at a series of properly -noticed hearings. In addition to the public 4,, notices, property owners of nearby affected areas will all be notified of the hearings by mail. It is the public hearings which will serve as the time and place for discussions and public input. In order for the Council to equally have access to the consultants, all Council/consultant interaction (with exception of the initial consultations) will be conducted at the Council Meetings with the full Council. In order to avoid any potential violation of the Brown Act we will hold no further Council/citizens/staff meetings regarding the General Plan update. STAFF RECOMMENDS: COUNCIL GIVE CONSENSUS ON THE PROCEDURE TO BE FOLLOWED FOR CONDUCTING THE GENERAL PLAN UPDATE. TS:bt CO3!-147- P-'7'NMA ITIN A (0 6 ,`� STAFF REPORT 4 C R A ITEM ( ) COUNCIL ITEM (X) AGENDA ITEM NO. (p 9 SUBJECT Three - Dimensional Radar - Air Safety FUNDING REQUIRED NO FUNDING REQUIRED MEETING DATE: 4/23/87 Attached please find a letter from the City Clerk of the City of Cerritos advising they have adopted a resolution urging Congress to initiate a study of three-dimensional radar as an interim remedy to the air safety problem. A copy of Cerritos resolution is attached. This material is being submitted for Council's review.. As the City of Grand Terrace lies in the flight path of the Los Angeles International Airport and Norton Airbase, it would be to the benefit of the City to urge Congress to upgrade the radar system to provide better air traffic control. STAFF RECOMMENDS THAT THE COUNCIL: APPROVE A RESOLUTION SIMILAR TO THE ONE ATTACHED. i �yc LT:ac COUNCIL AGENDA ITEM N0. 6 & MY OF EPtPt19?85 9 GHVIC eENTER BLOOMFIELD AVENUE at 183rd STREET P. O. 00•X 3130 @ERRITOS, C!ALIFORNIA o07O3 • PHONE: (213) 860-0311 March 23, 1987 Dear Colleague: The Cerritos City Council, at its meeting of February 4, 1987, adopted Resolution No. 87-7 urging Congress to initiate a study of three-dimensional radar as an interim remedy to the air safety problem. This action is part of the City Council's ongoing efforts for improved air safety measures in light of the air disaster which occurred here last August. Pursuant to the City Council's request, a copy of Resolution No. 87-7 is enclosed. Please forward the Resolution to your City Council for information and/or action. Thank you for your assistance. Sincerely, Caroline deLlamas City Clerk Enclosure DON KNABE DANIEL K. WONG. M.D. ANN 319YNT DIANA NEEDHAM BAR;KY A. [BABBITT MAYOR MAYOR PRO TEM COUNCILWOMAN eOUNHILWOMAN MUNCILMAN CITY OF CERRITOS RESOLUTION NO. 87-7 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CERRITOS RELATING TO AIR TRAFFIC SAFETY :WHEREAS, fifty-two (52) major air disasters have occurred since the National Safety Council warned on August 17, 1964, that collision prediction can only be achieved through use of three dimensional measurement radar (longitude, latitude, and altitude), and .%THEPXA9, the said ai.r .c?aGaster_s- resulted in the tragic loss of hundreds of lives, including eighty-two (82) people in the City of Cerritos air disaster, and WHEREAS, the Cerritos air disaster could likely have been prevented had air traffic controllers been informed of the private aircraft's altitude and pending collision course with the Aero-Mexico airliner, and WHEREAS, said altitude could have been readily provided air traffic controllers through use of a three dimensional tracking system, and WHEREAS, current airborne collision avoidance systems, as evidenced by continued midair tragedies, are not sufficiently effective in assuring public safety due to the absence of altitude determination, and WHEREAS, no restrictions have been placed on the number of private aircraft allowed flight permission within known heavy commercial air traffic areas, and WHEREAS; recognized experts in the field of flight radar detection have testified that a cost effective ground - based three dimensional collision warning system is practicable and available in the form of Bistatic or Listen Only Radar (LOR), a one-way radio broadcast transmission system which informs monitoring commercial aircraft pilots of collision bound commercial and/or private aircraft, and WHEREAS, said bistatic radar may be installed on the strength of local authority, and WHEREAS, bistatic radar systems, may, by expert testimony, be readily available from federal sources, surplus or otherwise, at little or no cost, and WHEREAS, said bistatic radar systems may be installed at far less cost than alternative airborne systems, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CERRITOS DOES RESOLVE AS FOLLOW: SECTION 1. This City Council does hereby support the California Legislature in urging the Congress to initiate 4 emergency expert analysis of three dimensional radar as an interim remedy to the current situation. SECTION 2. This City Council additionally supports the California Legislature in urging all counties in the State of California which host major commercial air traffic to support the emergency request study of bistatic radar and to provide funding for same. PASSED, APPROVED and ADOPTED this 4th day of _ February , 1987. MAYft ATTEST: CITY CLERK 2. STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss CITY OF CERRITOS ) I, Caroline deLlamas, City Clerk of the City of Cerritos, California, DO HEREBY CERTIFY that the foregoing document, Resolution No. 87-7, was duly adopted by the City Council of said City and was approved by the Mayor of said City at a regular meeting of said City Council held on the 4th day of February, 1987, and that it was so adopted as follows: AYES: COUNCILMEMBERS - Joynt, Needham, Rabbitt, Wong and Rnabe. NOES: COUNCILMEMBERS - None. ABSENT: COUNCILMEMBERS - None. ABSTAIN: COUNCILMEMBERS - None. DATED: February 5, 1987 Caroline deLlamas City Clerk, City of Cerritos