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06/11/1987.s- CITY COUNCIL A G E N D A CITY OF GRAND TERRACE REGULAR MEETINGS 2nd and 4th Thursdays - 5:30 p.m. JUNE 11, 1987 Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92324-5295 City Councilmembers Byron R. Matteson, Mayor Barbara Pfennighausen, Mayor Pro Tem Hugh J. Grant, Councilmember Dennis L. Evans, Councilmember Susan Crawford, Councilmember Thomas J. Schwab, City Manager Ivan L. Hopkins, City Attorney Loretta Thompson, City Clerk Joseph kicak, City Engineer Randall L. Anstine, Assistant City Manager David R. Sawyer, Planning Director City Office: 824-6621 PLEASE DO NOT REMOVE COUNTER COPY j FROM INFORMATION COUNTER. THANK YOU! CITY OF GRAND TERRACE 4W REGULAR COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS GRAND TERRACE CIVIC CENTER 22795 Barton Road * Call to Order * Invocation - * Pledge of Allegiance * Roll Call June 11, 1987 5:30 P.M. Staff CONVENE COMMUNITY REDEVELOPMENT AGENCY Recommendation Council Action 1. Approval of Minutes: (A) 5/26/87; (B) 5/28/87 Approve 2. Approval of Check Register No. 061187 Approve 3. 1987-88 CRA Budget A. A RESOLUTION OF THE COMMUNITY REDEVELOP- Adopt MENT AGENCY OF THE CITY OF GRAND TERRACE, CA, ADOPTING A BUDGET OF ESTIMATED REVENUES & EXPENDITURES FOR FISCAL YEAR 1987-88. ADJOURN, COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL 1. Items to Delete 2. CONSENT CALENDAR The following Consent Calendar items are expected to be routine & non -controversial. They will be acted upon by the Council at one time without discussion. Any Council Member, Staff Member or Citizen may request removal of an item from the Consent Calendar for discussion. Approve A. Approve Check Register No. 061187 B. Ratify 6/11/87 CRA Action Approve C. Waive Full Reading of Ordinances Approve and Resolution on Agenda COUNCIL AGENDA 6/11/87 - Page 2 of 3 D. Approve Minutes: Staff Recommendations Approve (1) 5/14/87; (2) 5/18/87; (3) 5/26/87; (4) 5/28/87; E. Approve Attendance of Councilwoman Crawfor Approve at the National Council for Urban Economic Development Conference, June 21-23, 1987 in San Francisco. F. Reject Liability Claim No. GTLC 87-03 Approve G. Approve & Authorize Mayor to Execute Re- Approve Renewal of Contract (GTC86-09) for Recreational Services with People Helpers, Incorporated in the Amount of $46,470. 3. PUBLIC PARTICIPATION 4. ORAL REPORTS A. Committee Reports taw 1. Parks & Recreation Committee: Consider Appropriation of an Established Financial Purchase Schedule for future Park (s ). B. Council Reports 5. PUBLIC HEARING - 6:30 P.M. A. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, AMENDING THE MUNICIPAL CODE OF THE CITY OF GRAND TERRACE, CA, BY DELETING CERTAIN PORTIONS PERTAINING TO ENVIRONMENTAL HEALTH & ADOPTING BY REFERENCE THAT PORTION OF DIVISION 3, TITLE III OF THE SAN BERNARDINO COUNTY CODE KNOWN AS THE UNIFORM ENVIRONMENTAL HEALTH CODE, WITH EXCEPTIONS THERETO. (Second Reading) 6. UNFINISHED BUSINESS A. Consider Retention of the Crime Prevention Officer Position. .B. 1987-88 Budget Adopt following Public Hearing (1) A RESOLUTION OF THD CITY COUNCIL OF Adopt THE CITY OF GRAND TERRACE, CA, ADOPTING A BUDGET OF ESTIMATED REVENUES & EXPENDITURES FOR FISCAL YEAR 1987-88. e Council Action P9 L9 COUNCIL AGENDA Staff 6/11/87 - Page 3 of 3 Recommendations 7. NEW BUSINESS A. A RESOLUTION OF THE CITY COUNCIL OF THE Adopt first CITY OF GRAND TERRACE, SAN BERNARIDINO, Reading COUNTY, CA, CONSENTING TO THE INCLUSION OF THE TERRITORY OF THE CITY IN THE TERRITORY OF THE SAN BERNARDINO COUNTY VECTOR CONTROL PROGRAM ESTABLISHED PURSUANT TO CALIFORNIA GOVERNMENT CODE SECTION 25842.5 B. Request Cancellation of the Additional $2,750 Invoice towards the Tire Burning Litigation Trust Account, Stating the City's Position that we feel we have met our Obligation by Contributing the Original Amount of $5,000. (ADJOURN THE NEXT REGULAR CRA/CITY COUNCIL MEETINGS WILL BE HELD THURSDAY, JUNE 25, 1987, AT 5:30 P.M. AGENDA ITEM REQUESTS FOR THE 6/ 25/87 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY 12:00 NOON ON 6/17/87. t Council Action IFA CITY OF GRAND TERRACE PMIGtNG GIRA APir AML COMMUNITY REDEVELOPMENT AGENCY ,SUN BUDGET MEETING - MAY 26, 1987 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on May 26, 1987, at 9:15 p.m. PRESENT: Byron Matteson, Chairman �W Barbara Pfennighausen, Vice Chairman Dennis L. Evans, Agency Member Susan Crawford, Agency Member Hugh J. Grant, Agency Member Thomas J. Schwab, Executive Director Randy Anstine, Assistant City Manager Loretta Thompson, Agency Secretary Barbara Michowski, Accountant/Finance Office Manager ABSENT: NONE General The Executive Director reviewed and clarified the Operational recommendations. Expense 32-200 CRA-87-19 Motion by Councilman Evans, second by Mayor Pro Tem Pfennighausen, ALL AYES, to approve the General Operations Expenses Maintenance and Operations budget in the amount of two hundred fifty-four thousand seven hundred seventy-nine ($254,779.00) dollars. Debt Service The Executive Director reviewed and clarified the 33-300 recommendations. CRA-87-20 Motion by Councilman Evans, second by Mayor Pro Tem Pfennighausen, ALL AYES, to approve Debt Service budget in the amount of five hundred ninety-six thousand five hundred (596,500.00) dollars. Air Condition in The Executive Director reviewed and clarified the the classrooms. recommendations. CRA-87-21 Motion by Councilman Evans, second by Councilwoman Crawford, ALL AYES, to approve the air conditioning classroom budget in the amount of two hundred eighty-four thousand forty one ($284,041.00) dollars. CFcA AGE iDA ITEM ,10. IA 4 CRA meeting adjourned at 9:25 p.m. to the regularly scheduled CRA meeting to be held May 28, 1987. Council Minutes - 5/26/87 Page 2 Respectfully submitted, Secretary APPROVED: Chairman li COMMUNITY REDEVELOPMENT AGENCY CITY OF GRAND TERRACE JUNE 11, 1987 CHECK REGISTER NO.CRAO61187 CHECK _ -- ----- "� NUMBER OU[STANDING DEMANDS AS OF JUNE 11, 1987 (1) 17057 COLTON JOINT UNIFIED SCHOOL DISTRICT AIR CONDITIONING/ELECTRICAL REMODELING TERRACE HILLS JR. HIGH SCHOOL (PROGRESS PAYMENT TO REDLANDS ENGINEERING) $16,000.00 PAYMENT AND PERFORMANCE BONDS (PAID TO RECO AIR CONDITIONING) 2,237.00 TOTAL: $18,237.00 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CRA LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPEND11URES FOR THE OPERATION OF CRA. E. •a' THOMAS SCHWAB TREASURER p t STAFF REPORTDAfE: 4 C R A ITEM ( x) COUNCIL ITEM ( ) MEETING DATE • June 11, 1987 AGENDA ITEM NO. SUBJECT ADOPT CRA BUDGET FOR FISCAL YEAR 1987/88 FUNDING REQUIRED NO FUNDING REQUIRED The Community Redevelopment Budget for the City of Grand Terrace was reviewed at previously advertised budget hearings. The City adopted a CRA Budget for fiscal year 1987/88 with total revenues of $638,500 and expenditures for the total of $935,320. STAFF RECOMMENDS THE AGENCY: 4 ADOPT THE ATTACHED RESOLUTION ADOPTING A BUDGET OF ESTIMATED REVENUES AND EXPENDITURES FOR THE FISCAL YEAR 1987/88. TS:bt £'PJ% A3L; S-DA i EM IVO. 3 peRDI NG IRA AFFnv1`AL P9 RESOLUTION NO. 87-CRA- A RESOLUTION OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE, CALIFORNIA, ADOPTING A BUDGET OF ESTIAMTED REVENUES AND EXPENDITURES FOR FISCAL YEAR 1987-88. WHEREAS, the Community Redevelopment Agency of the City of Grand Terrace is required to adopt a budget for the subsequent fiscal year for estimated revenues and expenditures; and WHEREAS, the members*of said Community Redevelopment Agency and Staff have thoroughly reviewed and analyzed the proposed budget in order to determine the needs of the City of Grand Terrace; NOW, THEREFORE, the Community Redevelopment Agency of the City of Grand Terrace DOES HEREBY RESOLVE that a budget for Fiscal Year 1987-88, a copy of which is on file in the City Clerk's Office, is hereby adopted with total estimated revenues of $638,500.00 and total estimated expenditures of $935,320.00. ADOPTED this llth day of June, 1987. ATTEST: Secretary of the Grand Terrace Community Redevelopment Agency. Chairman of the Grand Terrace Community Redevelopment Agency. I, Loretta Thompson, Secretary of the City of Grand Terrace Community Redevelopment Agency, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the Grand Terrace Community Redevelopment Agency of the City of Grand Terrace held on the day of , 1987, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Approved as to form: City Attorney Secretary 7 CHREG CITY OF GRAND TERRACE E 06/02/67 VOUCHER/CHECK REGISTER FOR ALL PERIODS VOUCHER/ VENDOR VENDOR ITEM CHECK NUMBER NUMBER NAME DESCRIPTION P5089 6720 SO.CA.EDISON COMPANY CASH PAYT.5/219SCE -P5090 - 6730 SO.CA.GAS COMPANY CASH PAYT.5/219SCG P5091 6720 SO.CA.EDISON COMPANY CASH PAYT.5/229SCE P5092 6730 SO.CA.GAS COMPANY CASH PAYT.5/229SCG -P5093--------- - -- THE NATIONAL COUNCIL FOR - CONF.6/21,CRANFORD P5094 6720 SO.CA.EDISON COMPANY CASH PAYT.5/269SCE P5095 6730 SO.CA.GAS COMPANY CASH PAYT.5/26•SCG P5096 VIOLA GRATSON SUPPLIES9 ART FAIR P5097 BOA/IE CONF.6/39PFENNIGHAUSEN P5098 6720 SO.CA.EDISON COMPANY CASH PAYT.5/279SCE P5099 - 6730 SO.CA.GAS COMPANY CASH PAYT.5/279SCG P5100 6720 SO.CA.EOISON COMPANY CASH PAYT.5/299SCE P5101 6730 SO.CA.GAS COMPANY CASH PAYT.5/299SCG TOTAL CHECKS li JUN 11 �87 CHECK REGISTER NO.061187 ITEM AMOUNT 342.25 237.11 276.60 86.57 295.00 49.97 22.90 68.07 10.00 66.55 111.40 226.16 187.52 PAGE 1 CHECK AMOUNT 342.25 237.11 -- 276.60 86.57 295.00 49.97 22.90 68.07 10.00 66.55 111.40 - - 226.16 187.52 19980.10 UCHREG CITY OF GRAND TER TE 06/05/87 VOUCHER/CHECK REGIS A FOR ALL PERIODS VOUCHER/ VENDOR VENDOR ITEM CHECK NUMBER NUMBER NAME DESCRIPTION P5102 6720 SO.CA.EDISON COMPANY CASH PAYT.6/1tSCE P5103 6730 SO.CA.GAS COMPANY CASH PAYT.6/19SCG P5104 4590 M 6 D FINISHLAND DISPLAY CASE,HCC P5105 6730 SO.CA,.GAS COMPANY CASH PAYT.6/29SCG P5106 6531 SHERIFF FLOYD TIDWELL LAW ENFORCEMENT 6/87 C.P.OFFICER 6/87 -- P5107 -- - - - 3496 TRICONTINENTAL LEASING CORP. RENT COPIER,SMALL --- - P5108 1972 DEFERRED COMPENSATION FUND DEFERRED COMP.5/87 DEFERRED COMP.5/87 P5109 4718 MORGAN AND FRANZ LIFE INSURANCE96/87 17017 KAREN TAYLOR W.W.D.REFUND,TAYLOR 17018 ROBERT MC CLURE W.W.D.REFUND,MCCLURE 17019 SCOTT MAVES W.W.O.REFUND,MAVES 17020 1035 ADAIR PHOTOGRAPHY PHOT09PFENNIGHAUSEN 17021 1145 AMATEUR ELECTRONIC SUPPLY EOUIPMENT,EOC 17022 1170 ANY HOUR LOCK E SAFE LOCK CHANGE,C/C 17023 1223 ATET INFORMATION SYSTEMS RENT PHONE,EOC 17024 1360 BASTANCHURY BOTTLED WATER RENT COCLERS,C/C96/87F BOTTLED WATER,C/C95/29 17025 1725 NORMAN T. CAOUETTE CAOUETTE93/2 E 16/87 CAOUETTE, 4/6/87 CAOUETTE, 5/4/87 CAOUETTE96/1/87 17026 1748 CONSTANCE CHAPMAN CLEAN R/R PARK 14 DAYS) 17027 1752 CHIEF AUTO PARTS BATTERIES,EOC 17028 1798 GERALD COLE COLE, 3/2/87 COLE, 4/6/87 17029 1840 COLTON, CITY OF W.W.D.SERVICES,6/87 CONNECTIONS95/87 17030 1860 COLTON JOINT UNIFIED SCHOOL PROGRESS PAYT.A/C,T.H.J.H.S. P PAGE 1 r ITEM CHECK _ AMOUNT AMOUNT ' 123.56 123.56 r 66.77 66.77 19579.40 19579.40 r 11.63 11.63 429958.67 - - 39386.33 " 46,345.00 r 112 .9 9 -- - 112 .9 9 - ---- - - 59720.57 238.69 59959.26 -- 133.00 133.00 I- 1.59 1.59 r 14.00 14.00 - 7.91 7.91 68.90 68.90 t 19245.85 1,245.85 43.56 43.56 4.35 4.35 t 42.00 - - 33.25 75.25 50.00 - - 25.00 25.00 25.00 125.00 80.00 80.00 106.83 106.83 • 25.00 25.00 50.00 199845.15 - 9,450.00 299295.15 169000oOO UCHFEG CITY OF GRAND TERRACE PAGE 2 TE 06/05/87 VOUCHFORCALL KPERIOD VV VOUCHER/ VENDOR VENDOR ITEM ITEM CHECK CHECK NUMBER NUMBER NAME DESCRIPTION AMOUNT AMOUNT PAYT/PERFORMANCE BOND 29237.00 189237.00 _ 17031 2042 DICKSON CO.OF INLAND EMPIRE STRRET SWEEP.5/87 29000.60 29ODD.60 -- -- ' 17032 2867 G.T.MAILERS MAIL PICK-UP94/87 4.40 4.40 17033 3151 STANLEY HARGRAVE HARGRAVE93/2 £ 16/87 50.00 HARGRAVE9 4/6/87 25.00 - - - -- -- HARGRAVE95/4/87 - ---- -- 25.00 --------- HARGRAVE96/1/87 25.00 125.00 17034 --- -- 3155 JERRY HAWKINSON - - - HAWKINSON93/16/87 - - - --- -- - 25.00 4 ------ HAWKINSON94/6/87 25.00 _ HAWKINSON95/4/87 25.00 -- - HAWKINSON96/1/87 - --- -- - 25.00 -100.00-- 17035 3218 HYDREX PEST CONTROL PEST CONTROL,C/C95/87 48.00 48.00 17036 3224 HYDRO-SCAPE PRODUCTS ONC. IRRIGATION SUPPLIES 226.28 NURSERY SUPPLIES 5.09 231.37 17037 3852 J £ R JANITORIAL SERVICE CLEAN R/RqC/C,(5 DAYS) 150.00 150.00 - 17038 - - ----4470 - LOMA LINDA DISPOSAL`- - TRASH PICK-UP,C/C96/87 - 38.35 - ---- - TRASH PICK-UP9PARK96/87 38.35 76.70 lk ---17039 ----- -- 4483--- LOS AMIGOS - --- --------- REPAIR SPRINKLERS/PARK - 986.43 --- - -- LANDSCAPE MAINT,C/C 560.00 LANDSCAPE MAINT.BART/PALM 60.00 19606.43 17040 4700 RAY MUNSON MUNSON93/2 £ 16/87 50.00 MUNSON9 4/6/87 25.00 MUNSON, 5/4/87 -- -- 25.00 - - -- -- - MUNSON, 6/1/87 25.00 125.00 17041 4715 MORELAND £ ASSOCIATES9INC. FINAL AUDIT91985/86 39995.00 -39995.00 - - 17042 4890 JEAN MYERS CROSS.GURAD95/11-5/22/87 127.20 127.20 17043 5450 OTIS ELEVATOR COMPANY MAINToELEVATOR96/87 193.88 193.88 17044 5529 PACIFIC BELL PHONE•EOC 32.20 PHONE9CIVIC CENTER 692.42 724.62 17045 5535 PAGING PLUS RENT PAGER 6/87 29.00 RENT PAGER 6/87 29.00 58.00 17046 '5545 PETRA ENTERPRISES SUMMER BROCHURES/REC. 829.98 -------- BROCHURES,SUMMER PROGRAM,REC. 74.13 904.11 17047 5555 PERRYIS STATIONARY AND OFFICE SUPPLIES 428.78 A UCHREG TE 06/05/87 CITY OF GRAND TERRACE VOUCHER/CHECK RFGI PAGE 3 FOR ALL PERIO VOUCHER/ VENDOR VENDOR ITEM ITEM CHECK CHECK NUMBER NUMBER NAME DESCRIPTION AMOUNT AMOUNT OFFICE SUPPLIES 134.49 OFFICE SUPPLIES 35.51 f - - ---- - - - OFFICE SUPPLIES - - - 21.20 619.98 --.-- 17048 5579 PEOPLE HELPERS9INC. REC.SVCS.5/16-5/31/87 19578.80 19578.80 c 17049 5581 PETTY CASH PETTY CASH REIMB. 5.99 PETTY CASH REIMB. 38.02 - --------- .-- - PETTY CASH REIMB. ----- -- --�1.72 -- - -- - -- -- - -- PETTY CASH REIMB. 13.48 PETTY CASH REIMB. 27.20 t- --- - ----- ----- -- -- PETTY CASH REIMB. --- -- - - --- - -22.79 --- - - - ------ - --- PETTY CASH REIMB. 8.03 PETTY CASH REIMB. 13.05 150.28 17050 6502 SAN BERNARDIN09COUNTY OF TRAFFIC ENG.7/86-6/87 49.22 49.22 -----L7051 - ---- 6555 ------SAN BERNARDINO9COUNTY----OF----- -- DUMP CHARGE94/17-5/12/87 - _ .___-_ 86.90 ----------- - _ DUMP CHARGE94/17-5/12/87 25.00 111.90 --.- 17052 6695 SO.CA.ASS'N OF GOVERNMENT__ SCAG MEMB.87/88 - - 242.00 242.00----- 17053 6716 SO.CAL.CITY CLERK ASSOC. C.C.A.CONF.THOMPSON 17.50 17.50 r 17054 6730 SO.CA.GAS COMPANY GASgCITY BLDGS. (2) 20.38 20.38 Z --- 17055- - 6844- THE SUN -_.-.______ AD,PLANNING AIDE -.-135.96 --.135.96 - 17056 6967 TERRACE TRAVEL CSMFO CONF.SCHWAB 250.00 250.00 17057 7309 UNION OIL CO.OF CALIFORNIA FUELS CITY TRUCK 70.62 70.62 17058 _ 7553 FRAN VAN GELDER _______._-._ VAN GELDER 93/2 E 16/87 _ ._ _ ._ _ __ __ 50.00 VAN GELDER94/6/87 25.00 VAN GELDER9 5/4/87 25.00 - ------ - - -- - --- - -------------- -- ---- VAN GELDER96/1/87-.----------- --- - - - 25.00 -- --------125.00 - 17059 7887 WILLDAN ASSOCIATES PROGRESS PAYT.GEN.PLAN 49966.73 49966.73 TOTAL CHECKS 1229495.68 PAYROLL FOR MAY, 1987 40,869.50 _ I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY. TRUMA5 5CHAAB,FINANCE DIRECTOR CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY REGULAR MEETING - MAY 28, 1987 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on May 28, 1987, at 5:30 p.m. PRESENT: Byron Matteson, Chairman 040 Barbara Pfennighausen, Vice Chairman Dennis L. Evans, Agency Member Susan Crawford, Agency Member Hugh J. Grant, Agency Member Thomas J . Schwab, Executive Director Randy Anstine, Assistant City Manager Loretta Thompson, Agency Secretary Joe Kicak, City Engineer David Sawyer, Planning Director ABSENT: Ivan Hopkins, City Attorney CRA-87-22 APPROVAL MAY 14, 1987 MINUTES 4V Motion by Mayor Pro Tem Pfennighausen, second by Councilman Grant, ALL AYES, to approve the minutes of May 14 1987. CRA-87-23 APPROVAL OF CHECK REGISTER NO. 052887 Motion by Councilman Evans, second by Mayor Pro Tem Pfennighausen, ALL AYES, to approve Check Register No. 052887. Financing of A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COMMUNITY the Air REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE, CA, Conditioning for AUTHORIZING EXECUTION OF AGREEMENTS; DESIGNATING AUTHORIZED the School OFFICER; AND TAKING OTHER ACTIONS NECESSARY FOR THE CLOSING INCIDENT TO THE FINANCING OF CERTAIN EQUIPMENT. Councilman Evans asked if it was imperative this item be acted on this evening. The City Manager advised it is important that we take action on this item because the School Board has it on their agenda for next week. If we do not act on it today, they will pull it off their agenda. The project has been started. We are going to have to start making cash flow payments to the District. If we do want to do a lease financing, it is important to make a decision tonight. Councilman Evans asked if it is only important because it is on the School Board agenda? The City Manager said it was that:as well as the fact that the project is on the way. CFZk AGE.'0A i i Z:vi NO. % C P9 Councilman Evans asked if there was some reason this item could not be continued until the next meeting or is it imperative to act on it tonight to get this particular rate. The City Manager advised we need to act on it tonight to secure the rate and to allow for the funding to be available to make the payments. The project is already underway. Mayor Matteson asked the City Manager if he is requesting authorization to provide financing in the way of a lease purchase. The City Manager advised we have two options. The agency could pay cash, which we are in a position to do. However, the leasing rate is 6.75 percent. Our current funds are making 8.5 percent. We have a 1.75 percent positive spread. Economically, it is a good deal to borrow the money for less than we can invest it. CRA-87-123 Motion by Mayor Matteson, second by Councilwoman Crawford, carried with Councilman Evans voting NOE, to enter into lease financing for the air conditioning for the school. Council Minutes - 5/28/87 Page 2 Respectfully submitted: Secretary APPROVED: Ch a rman • � PENDING CFTY COUNCIL APPROVAL IN 11 1981 CITY OF GRAND TERRACE COUNCIL MINUTES REGULAR MEETING - MAY 28, 1987 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on May 28, 1987, at 5:35 p.m. 4 PRESENT: Byron Matteson, Mayor Barbara Pfennighausen, Mayor Pro Tem Dennis L. Evans, Councilman Susan Crawford, Councilwoman Hugh J. Grant, Councilman Thomas J. Schwab, City Manager/Finance Director Randy Anstine, Assistant City Manager/Community Service Director Loretta Thompson, City Clerk Ivan Hopkins, City Attorney (5:55 p.m.) Joe Kicak, City Engineer David Sawyer, Planning Director ABSENT: NONE The meeting was open with invocation by Pastor Salim Elias, Azura Seventh Day Adventist Church, followed by the Pledge of Allegiance led by Mayor Pro Tem Pfennighausen. ITEMS TO DELETE Mayor Matteson asked if there were any items to be deleted from the agenda. The City Manager advised there were no items to delete from the agenda. SPECIAL Mayor Matteson proclaimed May 24 - 31, 1987 as "Soil PRESENTATION Stewardship Week". CONSENT Mayor Matteson asked if anyone wished to delete any items from CALENDAR the Consent Calendar. Mayor Pro Tem Pfennighausen requested that item D - Minutes of the May 14, 1987 Council meeting be deleted from the Consent Calendar. Councilman Grant requested that item A - Check Register No. 052887 be withdrawn from the Consent Calendar. CC- 87-116 Motion by Mayor Pro Tem Pfennighausen, second by Councilman w Grant, ALL AYES, that the following Consent Calendar items be approved: Item B - Ratify May 28, 1987 CRA Action. Item C - Waive Full Reading of Ordinance and Resolutions on the Agenda. cam:=.' ,90/ Item E - Appropriate $1,300.00 from the General Fund Balance and Transfer to Account 10-430-250 to Reimburse People Helper's, Inc. for their Personnel Costs. Item F - Approve the City of Colton's Request to Barricade and Close certain Streets for Approximately 1-2 hours (East of Terrace Ave. and West of Grand Terrace Road) for a 5K/10K Run thru the City of Grand Terrace and Approve all necessary Traffic Control Safety Measures. Item G - Award and Authorize Mayor to Execute Renewal of Contract (GTC86-12) to All Pro Construction Company for Annual Street and Storm Drain Maintenance. Item H - Award and Authorize Mayor to Execute Contract (GTC87-07) for Annual Landscape Maintenance to Los Amigos Landscape. Check Register Councilman Grant asked if Voucher No. P5075 made out to League of California Cities and Voucher No. P5076 made out to Sacramento Convention were for the legislative hearing. The City Manager advised they were. Councilman Grant indicated the item description was confusing as it said May 1st. Councilwoman Crawford indicated that should read June 1st. Councilman Grant accepted that. Mayor Pro Tem Pfennighausen questioned what Voucher No. 16983, the Academy for State Service Local Legal Center was. The City Manager advised it is a lobbying group affiliated with the League of California Cities. They keep track of federal legislation and report back to the cities keeping us updated on federal legislation. CC-87-117 Motion by Mayor Pro Tem Pfennighausen, second by Councilman Grant, ALL AYES, that the Check Register No. 052887 be approved. Minutes of the Mayor Pro Tem Pfennighausen questioned the following items as May 14, 1987 recorded in the minutes: Page 3, paragraph 5 - With regards to Council Meeting her question about the improvements on Barton Road, the question was would the City have to install the improvements at their expense if they were not done within the five years of the agreement. She understood the answer to that question had been yes. The minutes do not appear to reflect this response. She requested that this item be reviewed on the tape. Page 5 - Mayor Pro Tem Pfennighausen indicated that, during the discussion on the landscaping of the Canal, she asked the City Attorney if they did not pay for this landscaping to be done and maintained could we put a lien against the property and their taxes. She indicated the City Attorney had indicated yes we could and that is recorded. Then she asked him if we Council Minutes - 5/ 28/ 87 Page 2 should do that or make preparations to do that now. She recalled that the Attorney said yes. The minutes show the City Attorney indicated that it should not be done at this point. She requested that this item be reviewed for accuracy. Page 7 - The minutes show Mr. O'Neal advised that on May 4 and 5, 1987 four members from the Grand Terrace Crime Prevention Committee, he representing the Board of Supervisor and Don Miller from COMCAST attended a two-day conference. She advised he actually reported three members, one Councilmember, a member from COMCAST and a representative from the Board of Supervisors attended. That needs to be corrected. Page 9 - In the discussion on recreational facilities, Councilwoman Crawford brought to our attention the fact that we needed someplace for kids to safely use skateboards. Mayor Pro Tem Pfennighausen is reported as saying "the City definitely needs to make some provisions for these young people." Mayor Pro Tem Pfennighausen stated she never said that. Because of the number of corrections noted, she suggested that the minutes for the May 14, 1987 Council meeting be withdrawn from the agenda. Council agreed to hold the May 14, 1987 Council Meeting Minutes to the June 11, 1987 Council meeting for approval. Councilwoman Crawford requested a verbatim transcript of page 9 - Skateboard Park discussion. PUBLIC PARTICIPATION Debbie Harber Ms. Harber indicated she would like to bring up the issue of 22032 Pico St. Griffin Park and the idea of putting in a skating area, not a skate park, in this park. She has discussed this with a lot of young people, a number of which are in attendance at this meeting, and a lot of residents and business owners. The feedback she is getting is that they would like to see Griffin Park used more. This is also the indication she got from Council. It is understood that there are residents in the area who do use the park, but the park could be used more by bringing in other things. She has observed the use of the De Berry Street Park and found that it is jammed every night. In fact, there are times when people drive away from the park because it is filled. Ms. Harber indicated she would like to -work very closely with the Parks and Recreation Committee to see if they can get something together. She indicated she felt a lot of residents and business owners would like to see them off the streets because of the traffic hazard involved. If a small area was made available to them in the Griffin Park area, some of this problem would be eliminated. She stated these young people need something to do to keep themselves occupied. Council Minutes - 5/28/87 Page 3 Because Griffin Park is located in a residential area, it will be necessary to work closely with the residents with regards to the use of the park. She has discussed this with the young people. They are aware of this need and are prepared to abide by rules established by residents in the area. Mayor Matteson asked if the skating area Ms. Harber was considering required cement. She advised that it would need to be covered with concrete. Mayor Matteson indicated he thought this would create a great deal of noise. Ms. Harber advised that, with the new skateboard, noise is not a factor. Mayor Pro Tem Pfennighausen asked the Community Services Director if the City could put sidewalks and things of this nature in the Griffin Park area since it is over an aquaduct. The Community Services Director advised the City cannot even plant a tree in this area without the State Department of Water Resources reviewing our plans. Mayor Pro Tem Pfennighausen advised Ms. Harber that the aquaduct is for the riverwater. Accordingly, the State Government will not allow us to put anything in this greenbelt. They must have direct access to the aquaduct. That is the reason we have it as a greenbelt. Mayor Pro Tem Pfennighausen advised that we are running into this problem all over Grand Terrace because the aquaduct runs through the entire City. She indicated she feels everyone on this Council realizes that the kids need something, but Council has a lot of things to consider such as liability. In the 4, Griffin Park area, it's a matter of what the State of California wi l l allow us to do. She does not bel i eve they are going to allow us to put anything of a permanent nature in that greenbelt area because it is over an aquaduct. Councilwoman Crawford questioned if it would be possible for some of the citizens to form a committee to study how much area would be needed for this, the type of design and possibly discuss it with the City Planner to determine where we might be able to put something like this. Councilwoman Crawford indicated that, if a skateboard park is designed properly, it can be virturally maintenance free. The money saved, in this area, could be use to offset the cost of liability insurance. The Community Services Director stated that he has advised the residents in this area who have contacted him that this item is on the Parks and Recreation Committee agenda for their June 1st meeting. They may wish to attend that meeting. Mayor Matteson suggested Ms. Harbor and some of her associates may wish to attend the Parks and Recreation meeting to discuss this item. Ms. Harber asked, if a committee was formed within the Parks and Recreation Committee to try to do something, is the Griffin Park area totally out of the question. Council Minutes - 5/28/87 Page 4 Mayor Matteson indicated that we really do not know until we contacted the State to find out. This would be up to the Community Services Director to follow through on. It would be best to start with the Parks and Recreation Committee to come up with something and then come back to Council with a proposal. COMMITTEE REPORTS 4 Parks and Mr. Rollins noted Council had copies of the Parks and Recreation Recreation Committee minutes before them for their review. Committee Mr. Rollins advised there is a plan for a skateboard unit drawn up and will be presented at the Parks and Recreation Committee meeting on June 1, 1987. Skateboard units in other cities have been successful on private property and the city has no affiliation, whatsoever, with it. Mayor Pro Tem Pfennighausen suggested it might be a good thing for the parents of the skateboarders to form a company and open a skateboard park. This would give the young people a place to go and get them out of the shopping centers. Historical and The Historical and Cultural Activities Committee minutes were Cultural presented for Councils review. A Committee report was Activities submitted recommending the appointment of Linda Lee Laufer and Kathy Hannon to the Historical and Cultural Activities Committee. CC-87-118 Motion by Councilman Grant, second by Mayor Matteson, ALL AYES, that Linda Lee Laufer and Kathy Harmon be appointed to the Historical and Cultural Activities Committee. Crime Prevention Mr. Buchwalter was present and indicated the Crime Prevention Committee Committee would like to recommend the appointment of Jamie Lynn Ralph Buchwalter Butler to serve as a regular member on the Crime Prevention Committee with her term to expire June 30, 1990. Mr. Buchwalter commented on the seminar that was attended by Mayor Pro Tem Pfennighausen, our Crime Prevention Officer, a member of the Sheriff's Department and two other volunteers. He understands it was very successful and very informative. He advised the Committee is functioning very well. However, they may lose another member due to a work related transfer. They also have one member, Detective Lt. Bailes, who has been off having an operation. Other than that, they are very busy and are moving forward steadily. Council Minutes - 5/28/87 Page 5 Crime Prevention Motion by Mayor Pro Tem Pfennighausen, second by Councilman Committee Grant, ALL AYES, that Jamie Lynn Butler be appointed to the CC-87-119 Crime Prevention Committee to fill the unexpired term of Mr. Foytik Foytik with her term to expire June 30, 1990. COUNCIL REPORTS Stop Signs Councilwoman Crawford asked where we were with the stop sign at Nandina and Preston. The City Engineer advised they have reviewed all the intersections with respect to the collectors or major streets to see what situations we have in the City now. He is compiling this information and is preparing a report which will be submitted to the City Manager for distribution. He anticipates the report will be completed next week. Post Office Councilman Grant advised he had a letter from Senator Alan Cranston regarding his request for a Post Office and zip code for the City of Grand Terrace. The most Senator Cranston would say is that he wi l l be contacting the Postal Services requesting fullest consideration be given to Grand Terrace's application. As soon as he hears anything, Senator Cranston will let Councilman Grant know. Art Show Councilman Grant indicated he had the pleasure of attending the Historical and Cultural Activities Committee Art Show held May 17, 1987. There was a tremendous amount of work involved in the art show. Those who did not attend missed some beautiful art work. He felt the turn out was very good and he is delighted that this has now become a tradition in this community. Ernie Zampese Councilman Grant indicated he had the sad experience of attending the funeral of a fantastic man, Mr. Ernie Zampese, who has done a lot for this community and this City. The funeral was held May 21, 1987. LAFC Councilman Grant advised he had attended the LAFC meeting held May 27, 1987. At that meeting, he voted for the incorporation of the City of Highland. Mr. Arkebauer Councilman Grant advised vandals had painted over the limited parking sign in front of Mr. Akerbauer's house. Councilman Grant indicated someone continues to harass Mr. Arkerbauer. He he would like to see whoever is harassing Mr. Arkerbauer charged. In addition, that is the City's "no parking zone" and whoever is doing this is violating the law. Mayor Pro Tem Pfennighausen indicated she is certain that every member of Council has received a telephone call fran Mr. Arkerbauer. She has also received some calls from people in Council Minutes - 5/28/87 Page 6 the area wanting to know how to get their curb painted green. Her response has been that if the person calling was 87 years old and somebody was bent on driving you crazy by harassment in front of your house Council would probably paint your curb green, as well. It has been suggested that Council didn't have any business doing this for one citizen. In her opinion, if this Council can do anything to grant one citizen some piece of mind, then they should do it. Mayor Pro Tem Pfennighausen made a public appeal to those who are harassing Mr. Arkerbauer asking them to leave him along. #00 UNFINISHED BUSINESS Moratorium The matter under consideration was whether to extend or allow Ross Geller the expiration of the six-month moratorium on R-3 development Willdan west of the I-215 freeway. Mr. Ross Geller of Willdan Associates Associates was present. The City Attorney explained the reason for the moratorium, the location and terms of moratorium. He indicated that the consultants are here, hopefully, with recommendations for Council's consideration regarding either extending the moratorium or allowing it to expire. Mr. Geller made a presentation reviewing the relationship of the General Plan to the zoning to the actual physical development of the City. The General Plan, in relationship to development of the City, lays out goals and objectives; your long term land use policy; and long term land use designation for the community as 6, a whole. The zoning ordinance, by way of being an implementation measure, sets out permitted land uses by zones; the development regulations; and specified density limits for those zones. This leads to the land use and development standards which the Planning and Engineer Departments review to ensure that the project adheres to the requirements of the Zoning Ordinance. This relationship is very important. Mr. Geller advised the City of Grand Terrace General Plan has two basic residential categories. Low density residential which allows development of one to four dwelling units per acre and the medium density residential which allows four to nine dwelling units per acre. Low density relates directly to the R-1 zone. In the medium density category a split occurs. The R-2 zone is a two family dwelling unit zone and the R-3 zone which is the multi -family zone. Mr. Geller indicated that he believes the General Plan concerns can be dealt with in a relatively quick fashion. However, the majority of the problems that exist in terms of the development through the City is the relationship to the General Plan and the Zoning Ordinance as it relates to residential districts. State law requires that the General Plan and the Zoning Ordinance be in substantial conformance. On the surface, the Grand Terrace General Plan and Zoning Ordinance conform. But in the development standards, there are inconsistencies. The low Council Minutes - 5/28/87 Page 7 density zone does relate to the R-1 residential with the minimum lot size for a single-family lot in this community being 7,200 square feet. This correlates to six dwelling units per acre. However, when you get into the R-2 and R-3 zones, it becomes more difficult. The R-2 zone in Grand Terrace does not have any relationship to lot size to the number of units. Most traditional zoning ordinances do. There is a standard of 1,200 square feet of lot area per unit. Standards must be developed so there is a relationship for the physical lot size to the number of units allowed. In terms of R-3, there is no criteria as to when fourteen units are far better than ten units. Mr. Geller advised the issues he has been addressing are zoning issues. In terms of a General Plan, his proposal is to create a new category that relates directly to two dwelling. units in the R-2 zone. After the General Plan is adopted, further work needs to be done in the zoning ordinance to specify when a duplex is allowed and under what conditions. He proposes to use the R-1 residential district and raise it from one to six units per acre, create a new General Plan category of medium low density which will deal with a two-family triplex, fourplex situations and have a density of seven to fourteen units per acre. Medium density will be for multi -family projects and would be fourteen plus units. Mr. Geller presented a map showing the existing land uses in the area. Most of the existing land use in the moratorium area is single-family on larger lots. The existing General Plan shows multi -family development on the east side of Grand Terrace Road, east and west of Grand Terrace Street; multi -family to the east side of Barton Road; single-family large lot to the west side of Grand Terrace Road; and the industrial to the north. Mr. Geller noted that the indications at the public hearing were that property owners in the moratorium area appreciate the fact they have large l of s and some day they would like to build a second unit for family members. The proposal for the General Plan is to upgrade the majority of the property as large lots single-family, both on the east and west side of Grand Terrace Road, to a medium low residential district. That would allow for duplex, triplex, and fourplex development, depending on the size of the lot. Mr. Geller advised the mobilehome parks are consistent with the new area being proposed. Councilman Grant asked if he is substituting the medium low for the medium density in his proposal. In other words, you are eliminating medium density from that area. Mr. Geller advised there is no medium density existing in the area under discussion, therefore, the legend does not show medium density which is an error on his part. There will now be three residential General Plan categories. The one to six, seven to fourteen, and fourteen plus. Council Minutes - 5/28/87 Page 8 In terms of a time frame for the General Plan Amendment, at least for the area west of 215 freeway, Mr. Geller presented a time schedule. He stressed that, although we take care of the General Plan portion of this program, there is still the problem of zoning ordinance and the performance standards that must be addressed. Unless we address those problems, the problems existing in this area will continue. Just dealing with the General Plan will not take care of the problems existing in the community at this time. The proposed time schedule for the General Plan Amendment is, within two weeks, prepare any modifications that Council would like and then prepare the environmental documents including the initial study and negative declaration. Fran that, they would circulate the negative declaration in anticipation of the Planning Commission meeting. This will be concurrent with the ten-day notice of the Planning Commission meeting to discuss the item. The Planning Commission meeting will then be held on July 6, 1987. If Council wishes to expedite the procedures they could advertise for the City Council meeting before the Planning Commission takes action. Another option is that Council could wait until the Planning Commission determination. If Council choses to wait for the Planning Commission hearing and the Planning Commission recommendation, the consultants will be before Council, at the latest, by July 28, 1987. Councilman Grant asked if the recommendations presented reflect the feelings of the people who attended the public meeting. to Mr. Geller advised this appears to be the desire of the majority of those who attend the public meeting. It also represents somewhat of a compromise to the project that was discussed sometime ago. It wouldn't be a single-family area, but some low density development could occur in the area. Mayor Matteson questioned what would happen if a duplex was developed in an R-2 zone and the animals were close to the property. Mr. Geller indicated this would have to be addressed in the zoning ordinance. Councilman Evans requested a clarification on the comments in Mr. Geller's letter with regards to basic inconsistencies that seem to hav contributed to some of the confusion within the western portion of the City. Mr. Geller indicated this is what he was referring to in his earlier presentation. Councilman Evans indicated what Mr. Geller was showing the present zoning as basically R-1 residential. However, he is proposing what he calls the medium low residential for the entire area and he asked for an explanation. Mr. Geller indicated this seemed to reflect the desire of the homeowners in this area, as expressed at the public hearing. Councilman Evans indicated that when Mr. Geller said additional units he is assuming he means for other family members. He indicated we Council Minutes - 5/28/87 Page 9 have something that is referred to as the "Granny Ordinance" where they can build on R-1 lots for a family member. The City Planner advised the current ordinance has the "second family unit provision" which allows for the granny unit which is provided for by State law. Councilman Evans indicated the citizens desire for the ability to construct a second family unit on their property is already covered in the "Granny Ordinance" and it is not necessary at this. The City Attorney indicated the "Granny Ordinance" is limited in size. Councilman Evans indicated he understood that, but it appears that you are building in an increase in population with this provision. Mr. Geller advised he understood the people in that area saw some economic value to their property. Although they didn't like the proposed high density project, they had no problem with low profile multi -family residential. He had responded to an interest on their part to better utilize their property for the long term. Ray Bicnell Mayor Matteson invited input from the public. Mr. Bicnell, one Garden Grove of the owners of the property on the east side of Grand Terrace Road, advised he objected to the General Plan change in this particular situation because, when he bought the property,:it was zoned R-3, 3,500 which permitted multi -family use. They went through the planning stages and had a project approved for about thirty-one units on this property. Since acquiring the property, they have paid taxes on it as R-3 with the idea that they would ultimately be able to develop it for that use. They sold the property to the potential developer as an R-3 property. The recommended change in the General Plan will change that. It will change the value of the property that they have been paying taxes on. It also appears to him to be good planning to allow multi -family development next to commercial development. He suggested that, if we are going to change the zoning, the parcel to the north of that which is now commercial and the portion where the mobilehome park is be included in the changes. Elsa De Bald Ms. DeBald presently ownes a duplex and a single house next 21953 Grand door to her property. In the meeting with the people of the Terrace Road area, they all felt they could live with an R-2 designation. They did not feel they could live with the high density of an R-3 designation because of a double story construction. It seems the people who are thinking about developing this area do not have to live in the area. They do not have to live with the high density and the problems that go along with it such as increased traffic and increased crime. Ken McClellan Mr. McClellan advised the property owners in that area were all 21882 Grand in agreement with the proposal the consultant made. It was a Terrace Road compromise on their part to change from an R-1 to an R-2 which would allow people who have a large parcel of property to add a duplex or perhaps a triplex on their property. Their Council Minutes - 5/28/87 Page 10 opposition last fall was that they did not want to live across the street from a forty unit development. Mr. McClellan indicated it appears to be a question of who has the most right, the person who can make the most money or the people who live in the area. Mr. Bicnell Mr. Bicnell indicated it appears the people on the west side of Grand Terrace Road wish to upgrade the zoning of their property and downgrade the zoning of his property. His understanding of zoning is that it normally progresses from commercial to medium density to low density. That is the progression that is in existance. It would probably be logically to go R-2 designation on the west side of the road, but why downgrade the designation on the east side of the road. It seem logical that the west side of the road could be upgraded to R-2, but that the east side remain as it is - R-3. Mr. Bicnell indicated the mobilhome park, which is adjacent to his property, is in an R-3 zone and he cannot understand why his property would not be consider R-3, as well. Mr. Geller indicated that Mr. Bicnell was correct. At this point in time, the R-3 zone is the only zone allowing for mobilhome parks. However, if the zoning ordinance is updated, this could well change. Mr. Geller indicated that, based on development standards that are developed for the zoning ordinance, there is an opportunity to realize some rental property in this area. But it will be of a lesser overall density to what has been proposed. Lois Pierce Ms. Pierce asked if any changes have been made to the access to 21845 Grand the lot in question in order to allow multi -family Terrace Road residential. The City Engineer advised, if she is referring to the project that had been denied, there has been no additional work done on the project in the way of proposing improvements to the streets or access to the site. Ms. Pierce asked if there's any consideration being given to the placement of those lots and the area to be able to get into them. The City Engineer indicated he did not think it would be. We are considering the General Plan Amendment. It is the Zoning Ordinance that really sets out the development standards. The meeting that has taken place does not address specific projects. Ms. Pierce asked, if there were a lot of people going into this area, would this have a bearing on the zoning of the area. Councilman Evans indicated we are only looking at a general use of the land. Part of the General Plan Update will have to incorporate circulation, which is your street and traffic. As the General Plan process proceeds, they will have to look at what kind of impact the medium low density designation will have on the traffic going in and out and, if there is a possible problem, they may have to adjust the land use. Council Minutes - 5/28/87 Page 11 Mayor Pro Tem Pfennighausen indicated, as a result of the moratorium, a project proposed for a small part of a piece of property has been impacted for over six months. This piece of property doesn't have any effect on the area under the moratorium. As the moratorium was put on everything this side of the freeway, the people who were going to develop this small piece of property lost money they had arranged. The development was put on hold. If the moratorium is to be continued, Mayor Pro Tem Pfennighausen asked that this small piece of property be excluded from the moratorium. iv Mayor Matteson indicated that if one parcel was excluded from the moratorium, then the same priviledge should be extened to other property owners in that area. He feels that we should look at the whole thing at -one time. Councilman Grant asked what the project was Mayor Pro Tem Pfennighausen was talking about. Mayor Pro Tem Pfennighauwen indicted the proposed development was an apartment complex of fourteen to fifteen units per acre. At the time, it was consistent with the zoning. CC-87-120 Motion by Mayor Matteson, second by Councilwoman Crawford, that the moratorium on the R-3 development west of I-215 freeway be extended to July 28, 1987. Mayor Pro Tem Pfennighausen indicated she is sympathetic with the people on Grand Terrace Road. She understands they have a specific problem. She had voiced her opinion on the project that she voted against. She doesn't feel that moratoriums are the solution to the problem. We have had a moratorium for six -months and nothing has been resolved. Extending the moratorium for another six -months is no guarantee that we will resolve anything, either. She indicated she would vote against the moratorium hoping we can find some solution to the problem other than extend for another six -months and tie everything up. Councilman Grant asked Mr. Geller if his time table requires the extention of the moratorium in order to complete the General Plan Update, as outlined. Mr. Geller indicated it would be helpful to have a moratorium in place. To Mayor Pro Tem Pfennighausen's question as to why it would be helpful, Mr. Geller indicated that, without the moratorium, it is possible that a development could proceed that would conform to the present General Plan and Zoning Ordinance but may not conform to the General Plan and Zoning Ordinance as amended. Mayor Pro Tem Pfennighausen indicated nothing develops in Grand Terrace in less than a year so having a moratorium in place probably isn't going to do a whole lot, in that regards. Council Minutes - 5/ 28/87 Page 12 Mr. Geller indicated his time frame would take care of the General Plan Update, however, it doesn't do anything for the development standards. He indicated the General Plan Update and the Zoning Ordinance update must be done together to be effective. Mayor Pro Tem Pfennighausen questioned whether the City could apply a moratorium without a specific time frame indicated. The City Attorney advised it will be necessary to apply a specific time frame to any moratorium put in place. Mayor Matteson asked how long it will take to complete the zoning update. The City Attorney advised that is another process. You would have to have a number of public hearings and first and second reading of an ordinance. You need at least as long as the General Plan Amendment. However, you don't need the study time as that is being done concurrently. The City Planner advised the Planning Commission is considering the Title 18 Committees recommended revisions at their meeting of June 1, 1987. If Council wishes, he can direct the Planning Commission to consider the review of the Zoning Ordinance in Chapters with the first Chapter being the residential areas. Councilman Grant indicated he had mixed feelings about extending the moratorium because he is reluctant to put an arbitrary impediment in the way of people wishing to develop their property. At the same time, he feels that if the moratorium is not extended to some extent it will jeopardize what the consultant is attempting to do with the General Plan review and the Zoning Ordinance update. Therefore, he is going to support the continuation of the moratorium, with some degree of reluctance. Councilman Evans indicated that his position has been that Grand Terrace has lacked good planning since incorporation. Councilman Evans indicated he strongly supported an in-house Planner and he feels we have someone who is actively working toward solving the problems facing the City of Grand Terrace. He does not feel the moratorium will solve any of the problems facing the City. Councilman Evans indicated he could not support the moratorium. He indicated he would probably support the low medium density but that he has other problems, one is going to be traffic as the city develops with the proposed land use over and above the residential. There is some inconsistency with industrial. The Consultant is planning a commercial. He feels the City will be face with some real serious problems, but he cannot continue with the moratorium at this time. The City Attorney requested a clarification as to the date of the extension of the moratorium. Council Minutes - 5/ 28/ 87 Page 13 Mayor Matteson asked the City Planner whether he could process the amendments to the Zoning Ordinance by July 28, 1987. The City Planner indicated he will schedule the revisions of the Zoning Ordinance so that it will be before Council by July 28, 1987. Mayor Matteson advised the date of the moratorium is July 28, 1987. Motion CC-87-120 was carried with Mayor Pro Tem Pfennighausen and Councilman Evans voting NOE. PUBLIC HEARING AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, RECINDING ORDINANCE NO. 101 AND ESTABLISHING A icensing CA, Ordinance COMPREHENSIVE STUDY SCHEDULE FOR FEES, TAXES, AND FINES FOR PERMITS, LICENSES, SERVICES, FACILITIES, AND ACTIVITIES PROVIDED BY THE CITY OF GRAND TERRACE. This ordinance was submitted for second reading. Mayor Matteson opened the meeting to a public hearing at 7:00 p.m. As there was no public participation, Council reconvened at 7:03 p.m. CC-87-121 Motion by Mayor Pro Tem Pfennighausen, second by Councilwoman Crawford, ALL AYES, that Council approve second reading of AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, RESCINDING ORDINANCE 101 AND ESTABLISHING A COMPREHENSIVE SCHEDULE FOR FEES, TAXES, AND FINES FOR PERMITS, LICENSES, SERVICES, FACILITIES, AND ACTIVITIES PROVIDED BY THE CITY OF GRAND TERRACE. Council recessed at 7:05 p.m. and reconvened at 7:20 p.m. Moratorium A gentleman from the audience asked whether the moratorium could be extended beyond July 28, 1987. Mayor Matteson indicated this would have to be discussed with the City Attorney. Volunteer The City Clerk advised that, since incorporation, the City has Recognition depended a great deal on volunteers. The volunteers donate Program their time with little or no recognization. Staff and some Councilmembers feel that a recognition program should be established for these volunteers. The Staff Report made three suggestions. It was pointed out that these were suggestions presented for Counci 1 's discussion. The suggestions were: (1) present awards to volunteers at a Council meeting (2) A Council sponsored banquet for volunteers and their spouses, (3) A Council sponsored banquet for volunteers and their spouses at which time awards would be presented. It was indicated the awards being suggested were lapel pins with the word "volunteer" inscribed on the vertical portion of the "t" and sapphires and a diamond embedded to indicated the number of terns the volunteer had completed. Council Minutes - 5/28/87 Page 14 Mayor Matteson indicated he feels this is a good idea. Mayor Pro Tem Pfennighausen enthusiastically supported the suggestion of a volunteer recognition program, indicating she felt it has been a long time coming. She noted that there were some volunteers who have served on the committees since the incorporation of the City. They did deserve some recognition for their dedication. Mayor Pro Tem Pfennighausen indicated she would support a banquet and, further, she supported an award system suggesting a progressive award system. Councilman Grant agreed with the recognition program, but suggested it not be only for current members, but members who have served and are no longer serving. Councilman Grant indicated he would support a combination of the recommendation - a banquet and an award showing appreciation for their service. Councilwoman Crawford indicated she likes recommendation number 2 - a Council sponsored banquet and awards. Councilman Evans asked the City Manager if any action had been taken on his suggestion that Planning Commission, volunteer and staff members have City Pins. The City Manager advised that this is being looked into at this time although no definite action has been taken. New City Pins will be ordered in the near future. He feels all Committee members should have a City (60 Pin. CC-87-122 Motion by Councilman Evans, second by Councilman Grant, that Council adopt a recognition program as follows: a pin be presented to volunteers in recognition of years of service at a Council sponsored banquet for volunteers and their spouses. Mayor Matteson indicated he felt volunteers should be recognized for one year of service. Mayor Pro Tem Pfennighausen advised, currently, all volunteers receive a letter annually. She suggested that perhaps for year two of service, a certificate could be presented; for year three a plaque could be presented; for year four the pins, as recommended by staff, could be presented. She further indicated she would like to see the banquet an annual affair. Councilman Evans indicated he could support an annual banquet. The second concurred. For clarification, Mayor Pro Tem Pfennighausen indicated that the City would pay for the banquet for the volunteers and their spouses. Motion CC-87-122 carried ALL AYES. Law Enforcement Mayor Matteson indicated we will now consider another item of unfinished business. Mayor Pro Tem Pfennighausen has requested that Council reconsider the law enforcement contract. Council Minutes - 5/28/87 Page 15 Mayor Pro Tem Pfennighausen advised this matter is being carried over from an adjourned budget session. In reviewing a verbatim transcript of the discussion regarding law enforcement, Mayor Pro Tem Pfennighausen did not feel that Council had achieved what they indicated they wanted from their law enforcement. Therefore, she has requested the item be returned for further discussion. Mayor Pro Tem Pfennighausen indicated there are two things necessary to make Grand Terrace a good community to live in. One is a good prevention program and the other is a good + enforcement program. Mayor Pro Tem Pfennighausen indicated that her review of the verbatim minutes indicated that we had to takes an either or - either the Crime Prevention Program or an additional officer. She did not feel that was the case. The City has the money to do both. She was going to try and show that we cannot afford not to have a good Crime Prevention Program. Mayor Pro Tem Pfennighausen advised that the City's Crime Prevention Program is estimated to cost about forty two thousand ($42,000.00) dollars. She noted that, in the State of California, it takes about twenty nine thousand ($29,000.00) to hold a juvenile in the California Youth Authority. It takes in excess of fifty five thousand ($55,000.00) dollars to support an adult offender in the prison program. In her opinion, it doesn't seem to big an investment to invest forty two thousand ($42,000.00) dollars to keep one or two children out of that system someday in the future. We have programs going in Grand Terrace that everyone wants. Through a good core of volunteers, a very active Crime Prevention Committee and a very dedicated Sheriff's Department and Community Services Officer, we have the best there is. We cannot afford to let it go. You can't have enough officers in the City to prevent crime. You can't afford not to educate young people because education against crime is in our future. That is all we have to go on. If we can't stop it with the kids, then we will have to put them in prison when they grow up which we can't afford. According to reports, most of the criminals in jail were identified as potential criminals at eight years old. That is where Grand Terrace is getting them. We have to have the program and we need the professional officer to keep it going. The Committee is dedicated and they will work to the best of their ability but they cannot do the program without us. We must give them the professional backup. Mayor Pro Tem Pfennighausen proposed the following: One (1) full time General Law Patrol Unit, that's around the clock, seven days a week, two (2) forty hour General Law Patrol Unit, one to work day shift, Monday thru Friday, and one to work swing shift, Wednesday thru Sunday, one (1) forty -hour Detective Unit, one Community Services Officer for our Crime Prevention Program and one half of mark unit Sergeant, for a total of six hundred Council Minutes - 5/28/87 Page 16 sixty thousand six hundred ninety seven ($660,697.00) dollars if the radar unit is included on both shifts. Otherwise it is six hundred fifty nine thousand seven hundred ninety five ($659,795.00) dollars. Councilman Evans indicated he could only echo Mayor Pro Tem Pfennighausen's comments. Law enforcement, to him, means both prevention and enforcement. He feels that the problems we have with crime starts in the home and is carried over to the type of school system we have, into the churches and then into the community as a whole. We need to tie all of those together and you start by having both an effective crime prevention program and a law enforcement program. What had originally been proposed was to retain the same type of service we had last year with the exception that we would convert what we call the Traffic Officer to a General Law Officer who would be within the City eight hours a day, five days a week. He would not be shared with the City of Loma Linda, as currently is done. Councilman Evans indicated the following statistics were provided for Councils' consideration. Average response time on emergency calls is eight minutes and response time in routine situations is twenty-three minutes. He feels with the proposal presented by Mayor Pro Tem Pfennighausen, Council will see these response times reduced substantially. With regards to calls requiring multiple response of more than one officer, he suggested this would require two officers to be preseent on the scene. By having two officers in the City for an eight -hour 4, day you will see a decrease in that area. Two areas being targeted for next year was burglary, residential as well as commercial. Having two officers in the City will show a definite decrease in residential burglaries. Councilman Evans suggested we would see a decrease of traffic offenses as there will be two officers in the City on a full time basis. Councilman Evans indicated he could support Mayor Pro Tem Pfennighausens' proposal. Councilwoman Crawford indicated she was pleased that Mayor Pro Tem Pfennighausen brought this back for consideration because she felt Council had done a disservice to the City in what had been proposed. She did not like the idea of not having a radar unit in town. Mayor Pro Tem Pfennighausens' proposal will increase the law enforcement budget by almost one hundred thousand ($100,000.00) dollars. She questioned where this money will be coming from. The City Manager advised the proposed budget, without any salary adjustments, has an unappropriated fund balance of four hundred two thousand (402,000.00) dollars. The increase in law enforcement services could be funded through the unappropriated general fund. Council Minutes - 5/28/87 Page 17 Councilwoman Crawford asked how long we could sustain this type of budget. The City Manager indicated this would depend upon the level of reserves we continue to build. From a budgetary standpoint, the City Manager indicated we could probably afford the hundred thousand ($100,000.00) dollars per year. Councilwoman Crawford questioned whether or not this would cut into our program for parks. The City Manager indicated he did not feel it would. Councilwoman Crawford indicated she still feels we could compromise by letting the Crime Prevention Committee carry the ball for crime prevention in the City. She recommended that Council go with Mayor Pro Tem Pfennighausens' proposal minus the Community Services Officer, which would bring the total down to six hundred twenty thousand ($620,000.00) dollars or less. Mayor Pro Tem Pfennighausen indicated the statement was again made, as it was last time, that the Crime Prevention Committee could carry on the program all alone. The Chairman of the Crime Prevention Committee was in the audience and Mayor Pro Tem Pfennighausen suggested Council ask him whether or not the Committee could carry on the program, effectively, without the Crime Prevention Officer. Mr. Buchwalter, Chairman of the Crime Prevention Committee, provided Council with information on his background which has been in the security business. In connection with his business, Mr. Buchwalter indicated he has addressed a number of Councils in San Bernardino County. One of the things he has noticed is that, when Councils are discussing their budget allocations, the fire and police departments are usually on the short end of the City budget. According to the 1985 FBI crime statistics, about two percent of every dollar spent every day goes to pay for crime. He further indicated that every residence in Grand Terrace will be broken into and burglarized once within the next sixty months. He hoped Council may take these kind of figures into consideration when they get down to their final deliberation as to how much money they would like to invest in the business of preventing crime. He suggested that every single dollar spent will be rewarded by many dollars saved in this City. Mr. Buchwalter stated Grand Terrace enjoys the lowest crime rate of any city in the area. He feels this is due to a diligent and dedicated effort on the part of the City of Grande Terrace since the inception of the Crime Prevention Program. We are fortunate to be in a position of taking that program and expand it. We have an active committee working in ten different programs, which are dictated by the grant we are operating on at the moment. Volunteers working in ten different programs number approximately sixty (60). If each Council Minutes - 5/28/87 Page 18 volunteer puts in five hours a month this totals approximately three hundred hours per month of volunteer time to make the programs work. If the City had to pay for this service, it would be very costly. In the past six months, the Committee has had positive contact with about two thousand Grand Terrace citizens. That is about a fourth of the city's population the committee has had some form of contact with to develop awareness and alertness against crime. The programs include contacting business people, neighborhood watch, crime busters, rural citizens and senior citizens. He emphasized that the foundation of all these accomplishments are two fold. It rest rr on a resident full time police officer and the participation of an active Committee made up of volunteer experts. Mr. Buchwalter suggested that about half of the members on the Crime Prevention Committee are experts in some area of crime prevention. Approximately one half of the volunteers on the City of Grand Terrace Crime Prevention Committee are employed in law enforcement in this area. One of the cruxs of the success of this program is having a paid professional promoting, guiding and regulating these different programs; maintaining control and guidance and a continuing continuity in seeing that these programs are constantly maintained. The active volunteers perform a completely separate service for the City. They provide the manpower to staff these programs on an as needed basis. Without the paid professional, Mr. Buchwalter suggested we may not have a very viable active program. The Co success of the program rest on a triangular cooperative effort. The City of Grand Terrace would provide the funding and the guidance or the City officialdom; the full time professional officer and the volunteers. Chamber of Barbara Bayus, President of the Chamber of Commerce, spoke in Commerce support of retaining the Community Services Officer. She indicated the Chamber of Commerce is in full support of our Crime Prevention Officer as well as the rest of the law enforcement that we do have and are proposing to get. She indicated the Crime Prevention Officer, along with the Committee and the volunteers, have reached more people and put on more programs and made Grand Terrace a safer place and a better community. Those who attended the Safety Fair got to see the results of their efforts. That was one of the best programs put together and so informative and very beneficial to our community. The Chamber of Commerce would like to encourage Council to continue to support the program along with additional law enforcement. They feel the heart of any problem is its prevention. If we could have these additional services to the community, we would have a more healthy community. Mayor Pro Tem Pfennighausen indicated Jamie Butler, who works with the Crime Buster Program, was in the audience. As the comment has been made that the program can continue without the Council Minutes - 5/ 28/ 8 7 Page 19 professional Community Services Officer, Mayor Pro Tem Pfennighausen asked Ms. Butler whether or not she felt the Crime Buster Program could continue effectively without the Community Services Officer. Ms. Butler advised she did not believe it could proceed without the Community Services Officer. She is one of the members of the Crime Prevention Committee who is not in law enforcements. The programs they sponsor are put on by law enforcement people. She does not know these people and would not know how to contact them. The Community Services Officer does. Without this Officer, they would not have these programs. Mayor Pro Tem Pfennighausen indicated there are forty young people who would not be serviced. She would imagine that out of these forty there would be at least one the City would be supporting in the prison system when they become adults if we do not reach them here. Councilwoman Crawford commended Ms. Butler on the Crime Buster's Program. She further indicated she feels the Crime Prevention Officer and the Committee are doing a good job. What she could not understand is why everyone is saying the Crime Prevention Program would end if we do not retain the services of the Crime Prevention Officer. The City did have a Crime Prevention Program before we had a Crime Prevention Officer. We were also noted before then as being the City in the area having the lowest crime rates. Councilwoman Crawford indicated she supports crime prevention. She was the one to suggest obtaining the service of the Crime Prevention Officer. However, she feels we would still have the program without the Officer. She suggested we do need to make a compromise with regards to law enforcement. Mayor Pro Tem Pfennighausen indicated it's a question of whether we can afford to drop the program or whether we can't. She indicated she feels we cannot afford to drop it. Financially, she feels the City can afford to retain this program and we would not be servicing the citizens if it was terminated. Councilman Grant indicated he agreed with one of Councilman Evans comments as he does advocate the concerted effort of the community to reduce crime. He is also concerned about the proposal submitted by the Sheriff's Department initially which .-indicated that, even with the Community Services Officer, they anticipate we will have an increase in the number of crimes in this area. In reviewing the proposal submitted by Mayor Pro Tem Pfennighausen in relation to the decision made by Council, Councilman Grant indicated he was happy with his original proposal which would be approximately one half of what is being proposed by Mayor Pro Tem Pfennighausen minus the Community Council Minutes - 5/28/87 Page 20 Services Officer. As far as the roll of the Community Services Officer is concerned, obviously she has been a catalyst to those people involved in volunteer work. She is one person with some degree of training and we have seen what she can do. However, she is only one person. This does not mean that other people on the Committee cannot do a similar job. We have heard comments that would seem to say that, without her, the whole program would come to a grinding halt. Councilman Grant indicated he could not believe this would happen. He mentioned that the Emergency Operation Committee has done an excellent job to prepare the community for possible natural disasters and 4 they have done this without a paid staff member. Councilman Grant stated he is concerned with the deterrent value of law enforcement. The crime prevention is in society, in general. He stated the statistics with regards to burglaries do not show him that burglaries will be reduced if we had a Crime Prevention Officer. He believes that having the law enforcement officer visible in the community is deterrent value. He is asking for.an increase in visible patrol. The deterrent value is there. With deterrent comes crime prevention. Councilman Grant indicated he could support the increase of two forty hour general law patrol units, but he could not support the retention of the Community Services Officer. Councilman Evans indicated he disagreed with a couple of points made by Councilman Grant. Crime prevention may not come to a halt. However, he did not feel we will have as effective or as excellent a program as you are now seeing without a full time Coordinator. He stressed we need a good strong effective crime prevention program. He also disagreed with Councilman Grants' second point - with deterrent you have crime prevention. He suggested he would much rather prevent crime by taking care of potential problems in its infancy. CC-87-123 Motion by Councilman Evans, second by Mayor Pro Tem Pfennighausen, motion defeated with Councilwoman Crawford, Councilman Grant and Mayor Matteson voting NOE, that Council adopt the proposal made by Mayor Pro Tem Pfennighausen. CC-87-124 Motion by Councilwoman Crawford, second by Councilman Grant, motion carrier with Councilman Evans and Mayor Pro Tem Pfennighausen voting NOE, that Council accept Mayor Pro Tem Pfennighausens' proposal excluding the Community Services Officer. Mayor Pro Tem Pfennighausen indicated she felt the members of this Council had taken a step that will seriously impact this Community. She pointed out that, previously, we did have a Crime Prevention Committee under the leadership of a member of this Council from which every member of the Committee resigned Council Minutes - 5/28/87 Page 21 as the Committee was ineffective. Sometime you have to have that professional. Mayor Pro Tem Pfennighausen indicated she apologized to the people involved in the Crime Prevention Program because we have not had a chance to see this program work through short sightness and she hope that these people will let their voices be heard. Councilman Grant indicated he hoped these people would let themselves be heard. He wants to know how these people will react to having more law enforcement to protect them day and night. NEW BUSINESS Uniform AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, AMENDING THE MUNICIPAL CODE OF THE CITY OF GRAND TERRACE, CA, BY DELETING CERTAIN PORTIONS PERTAI NIG TO ENVIRONMENTAL HEALTH AND ADOPTING BY REFERENCE THAT PORTION OF DIVISION 3, TITLE III OF THE SAN BERNARDINO COUNTY CODE KNOWN AS THE UNIFORM ENVIRONMENTAL HEALTH CODE, WITH EXCEPTIONS THERETO. Staff Salary The City Manager advised the City has completed it's meet -and confer process for the 1987/88 fiscal year. The package they have settled on and agreed to present to Council for ratification is a six percent across the board adjustment of the salary ranges. This is, basically, three percent for this year and three percent for last year for which there was no 400 adjustment made. An additional benefit is for an additional floating holiday. The City Manager recommends that Council adopt a resolution establishing the new salary ranges reflecting a six percent wage increase as well as the additional floating holiday at a total cost of twenty five thousand nine hundred and fifty six dollars and twelve cents ($25,956.12). CC-87-126 Motion by Councilman Evans, second by Mayor Pro Tem Pfennighausen, that Council approve a resolution to establish the new salary ranges reflecting a six percent increase and granting an additional floating holiday. Mayor Matteson concurred with the six percent wage increase. However, he feels that employees have too many holidays, therefore, he was not in favor of the additional holiday. Mayor Pro Tem Pfennighausen indicated she could go along with the compromise of the six percent wage increase without the holiday if the maker of the motion so agreed. Councilman Evans requested input from the other members. Council Minutes - 5/28/87 Page 22 Councilwoman Crawford indicated she concurred with the majority of Council which meant that she could go along with the six percent wage increase, but leave the floating holiday until next time. Councilman Evans indicated he feels the City staff does a pretty tough job. Currently they have only twelve days out of the year and other places have thirteen, if not more, days out of the year. He feels comfortable going with the floating holiday. Councilman Grant asked the City Manager if the holidays available for City staff include a floating holiday. The City Manager advised the employees receive eleven holidays that go along with national holidays and one floating holiday. On a survey of twelve cities, five of those cities have two floating holidays in addition to all the others for a total of fourteen. The employees for the City of Grand Terrace are looking for a total of thirteen. The City Manager indicated he thinks the recommendation is being made because it is an item that does not have any direct cost to the City. The employees take the time when they choose. City Hall remains open on these days off. Mayor Matteson indicated we are approaching three week holidays plus the annual vacation and he feels this is a lot of time off. Mayor Pro Tem Pfennighausen indicated that, if the City was top heavy on personnel who were not producing, she would not support the additional holiday. However, the present employees always attend to business and are handed additional responsibilities when they have what might amount to a slack time. She indicated she would like to see them have the benefit of the raise this time and the additional holiday. However, she indicated if they came in next year with a request for a holiday, she may get a little edgy. Mayor Matteson indicated we are approaching three week holidays plus the annual vacation and he feels this is a lot of time off. Councilman Grant questioned whether this reflects any study as to the change of the responsibilities of individual employees. The City Manager advised that it did not. That study, hopefully, will be brought to Council before the beginning of the fiscal year. Councilman Grant questioned whether it was conceivable that we would have a modification to this particular part of the budget. The City Manager indicated that is correct. Councilman Grant indicated he would support the motion, but suggested the employees not propose an additional holiday next year. ` Council Minutes - 5/28/87 Page 23 Councilwoman Crawford asked the City Manager what cities were used in the Hay Study. The City Manager advised he did not have this information available but would provide it for Councilwoman Crawford. Councilwoman Crawford questioned whether these cities were in southern California. The City Manager advised they were all in southern California. Councilwoman Crawford questioned how many holidays the surrounding cities have. The City Manager advised the City had done a survey and out of the twelve, five cities have fourteen days, two or three had thirteen days and the rest had twelve. Councilwoman Crawford indicated she would reverse her decision and support the resolution as proposed. Motion CC-87-126 carried with Mayor Matteson voting NOE. Councilman Grant asked the City Manager when he anticipated having the job description study completed. The City Manager suggested the first or second meeting in July. The Council meeting adjourned at 8:30 p.m. until the next regular CRA City Council meeting which will be held Thursday, June 11, 1987 at 5:30 p.m. Respectfully submitted: ,ty Cl er APPROVED: Mayor Council Minutes - 5/28/87 Page 24 Fr�;'JING CITY CITY OF GRAND TERRACE CGS s�;iL APPROVAL Wx COUNCIL MINUTES REGULAR MEETING - MAY 14, 1987 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on May 14, 1987, at 5:35 p.m. PRESENT: Byron Matteson, Mayor Barbara Pfennighausen, Mayor Pro Tem Dennis L. Evans, Councilman Susan Crawford, Councilwoman Hugh J. Grant, Councilman Thomas J. Schwab, City Manager/Finance Director (6:15 p.m.) Randy Anstine, Assistant City Manager/Community Service Director Loretta Thompson, City Clerk Joe Kicak, City Engineer Ivan Hopkins, City Attorney David Sawyer, Planning Director Barbara Michowski, Accountant/Finance Office Manager ABSENT: NONE The meeting was opened with invocation by Pastor Dave Jacobs, Oasis Christian Fellowship Church, followed by the Pledge of Allegiance, led by Concilwoman Crawford. ITEMS TO DELETE Mayor Matteson asked if there were any items to be deleted from the agenda. The Assistant City Manager advised there were no items to be deleted from the agenda. SPECIAL PRESENTATIONS David Sawyer The Assistant City Manager introduced David Sawyer, City Planner. Michael J. Luna Mayor Matteson presented Michael J. Luna with a 5-year Service Award. Joseph Kicak Mayor Matteson presented a Resolution of Commendation to Joseph Kicak in recognition of his service as Planning Director for the City of Grand Terrace. Better Speech R Mayor Matteson proclaimed May, 1987 "Better Speech b Hearing Hearing Month Month". CONSENT Mayor Matteson asked if anyone wished to delete any items from CALENDAR the Consent Calendar. Councilman Grant indicated he would like to delete Item A - Check Register No. 051487. Mayor Pro Tem Pfennighausen indicated she wished to delete Items E - Approve and Authorize Execution and Recordation of Lien Agreement for Improvements along 21800 Barton Road, and Item H - Approve A1Tocation of an Additional $8,000.00 for Completion of FY 86/87 Architectural Barrier Removal Project from the Unappropriated Fund Balance of 11-902-255 Street Fund. Councilman Evans indicated he would like to remove Item J - Approve Proposed Landscape Plan on Gage Canal Right -of -Way east of Canal between Barton Road and the Northerly Property Line of Gaae Canal. CC-87-61 Motion by Mayor Pro Tem Pfennighausen, second by Councilman Evans, ALL AYES, that the following Consent Calendar items be approved. B. Ratify May 14, 1987 CRA Action. C. Waive Full Reading of Ordinances and Resolutions on Agenda. D. Approve April 23, 1987 Minutes. F. Accept and Authorize City Clerk to Record Grant Deed for Widening of Reed Avenue from Barton 88 Investment Associates. (10 G. Approve and Authorize Mayor to Execute Agreements - Street and Storm Drain and Landscape for Improvements along the Frontage of 22325 Barton Road - Senior Citizen Complex. I. Approve Transfer of an Additional $12,000 from the Unappropriated Fund Balance of the Transportation Development Act Fund for Street Improvements. Check Register Councilman Grant questioned Item No. P6065 asking if this was expenditures for meetinas between the Mayor and the City Manager. He was advised that it was. For the record, Councilman Grant stated previous Mayors for the City of Grand Terrace did not meet outside of City Hall to discuss City business. Although recognizing these meetings may be a convenience to the Mayor because of the location of his business, Councilman Grant indicated he felt it is an unnecessary expense. Mayor Pro Tem Pfennighausen expressed her concern regarding this matter saying she felt that, while the individual costs were relatively small, the business of Grand Terrace should be conducted in City Hall. Council Minutes - 5/14/87 Page 2 Councilman Evans concurred with the concerns expressed regarding these expenditures suggesting they should be eliminated. CC-87-62 Motion by Councilman Grant, second by Mayor Pro Tem Pfennighausen, ALL AYES, to approve Check Register No. 051487 Item E Mayor Pro Tem Pfennighausen asked for clarification of staff's report, particularly with regards to the hazards that would be created by the ultimate improvements along the frontage of this property. The City Engineer indicated that the preperty is located on the north side of Barton Road easterly of the Southern Pacific Railroad near the industrial business park. The installation of those improvements can only be done along a very short frontage. At the time this was discussed there was some discussion that indicated the bridge may be replaced and, at that time, it was felt a five-year period would probably be adequate to allow the owner to install the improvements. The hazards that would be created are primarily with regard to the severe grade and the narrow street. Mayor Pro Tem Pfennighausen asked whether these improvements would have to be installed at the City's expense if they were not done within the five years. The City Engineer advised that, yes if the improvements were not installed within five years, the City would have to pay for them. Councilman Evans asked if there would be adequate frontage to install the improvements assuming the bridge is replaced in the future. The City Engineer advised there would be no problem with installing the improvements in front of the business park as there is adequate dedication. To the west of the business park, before you get to the bridge, there is a parcel of approximately 100 x 100 owned by Southern Pacific Railroad and that is the property where the City will probably have to pay for the improvements. Councilman Evans summarized by stating that if the bridge is replaced within five years, the owner of the property will bear the cost of the improvements and if it is not replaced within the five-year period, the City will bear the cost of the improvement. The City Engineer indicated that was correct. Councilman Evans asked what the projection was for that bridge. The City Engineer advised that one half of the bridge is in the City of Colton so the replacement of the bridge will have to be a joint project. Because the City of Colton did not want to spend their HCD money on this project, the City Council of Grand Terrace directed that the project not proceed. Councilman Evans asked if the City Engineer had some indications as to when the bridge would be replaced. The City Council Minutes - 5/14/87 Page 3 Engineer indicated he could not say when the bridge would be replaced. However, he did indicate that if the one half cent sales tax does ao into effect the City of Grand Terrace will be eligible for seven hundred thousand plus dollars over the next five years and that type of project could be financed through these funds. Councilman Evans questioned the condition of the• bridge. The City Engineer indicated that, periodically, the State Bridge Engineer inspects and reevaluates the bridges in the State. There is a report on file from the State indicating this bridge needs maintenance. It is not structurally unsound. Councilman Evans suggested that if the bridge was replaced it would be because of increased traffic along the arterial. The City Engineer agreed. CC-87-63 Motion by Mayor Pro Tem Pfennighausen, second by Mayor Matteson, ALL AYES, that Council approve and authorize execution and recordation of Lien Agreement for improvements along 21800 Barton Road. Item H Mayor Pro Tem Pfennighausen indicated she had requested this item be deleted from the Consent Calendar in order to commend a staff member who managed to resolve a very delicate situation that occured as the result of the action of one of the subcontractors for the City relating to the removal of trees damaging sidewalks. Mayor Pro Tem Pfennighausen suggested, as a Council, they must be extremely careful and know who their contractors are going to subcontract to in the future. CC-87-64 Motion by Mayor Pro Tem Pfennighausen, second by Councilman Evans, ALL AYES, that Council approve allocation of an additional $8,000.00 for completion of FY 86/87 Architectural Barrier Removal Project from the unappropriated fund balance of 11-902-255 Street Fund. Item J Councilman Evans questioned what the city's responsibility will be in this regard. The Community Service Director advised that the developer has an interest in landscaping a portion of the Gage Canal right-of-way. He explained that the developer was proposing to landscape the westerly portion of the development that borders Canal Street and Barton Road. The developer has received tentative approval from the Gage Canal with the condition that a public agency assume responsibility for the maintenance of the landscaped portion. The City Planning Commission, in conjunction with the City Staff, have no problem with this condition other than it is felt the developer should bear the cost of the maintenance of the landscaping. Staff is suggesting the City enter into a maintenance agreement with the developer with the City being the agency assuming responsibilities for the maintenance and the developer providing the funds for maintenance of this landscape area. Council Minutes - 5/14/87 Page 4 Mayor Pro Tem Pfennighausen questioned how binding this agreement would be with a Homeowners' Association. The City Attorney advised there are quite likely to be a number of investors involved in this project. However, he indicated one of the conditions of the approval was that there be a CUR established and that would provide for a Homeowners Association that would pay for these sorts of things. As a third party bedeficiary, the City could enforce the provisions of the Homeowners' Association through the court processes, at least to those provisions in which the City has a financial interest such as this landscaping. Mayor Pro Tem Pfennighausen questioned whether a tax lien could be placed against the property to recover any cost incurred in this regard. The City Attorney advised this could be done. Mayor Pro Tem Pfennighausen questioned whether that should be done at this point. The City Attorney indicated that it should not be done at this point. The agreement with the developer would probably provide for some front money to ensure the initial payment for maintenance. Councilman Evans indicated he wished to discuss the property to the north. He recalled the City did have some problems with that project. He questioned whether that developer had offered to fully landscape the Gage Canal and was turned down. The City Attorney indicated this was not correct advising the Gage Canal had agreed to the landscaping, but the estimates for the irrigation required were excessive, as far as the developer was concern. The City Attorney indicated he did not feel the problem with that project would have been maintenance but the cost of the initial installation of the landscaping itself. Councilman Evans indicated he feels the Gage Canal is probably looking for a public agency to assume responsibility for the maintenance of the landscaping because they know the public agency will continue with landscaping due to public pressure. He expressed concern about approving the proposed landscaping because of possible problems in the future. Councilman Grant indicated that the alternatives may force Council to accept staff's report. Assuming Councilman Evans' concerns are valid, the alternatives before Council are that: the landscaping be paid for by the Homeowners' Association; that funds be expended from the taxpayer to provide the landscaping; that landscaping not be done. Councilman Grant indicated he felt the only viable alternative was to enter into an agreement with the Homeowners' Association to maintain the landscaping with the Homeowners' Association to fund the maintenance of the landscaping. Council Minutes - 5/14/87 Page 5 Councilwoman Crawford indicated that if the homeowners did not pay for maintaining the landscaping the City could abandon their care and the property would revert back to it's present condition. For a short time there would be a nicely landscaped area. Councilman Grant indicated Councilman Evans was suggesting that onde the landscaping was in place, the City would not abandon the care of the area. The City Attorney indicated that Gage Canal did not care whether or not the landscaping was removed sometime in the future providing the property was returned to its original condition. However, the property owners in that area may be able to force the City to continue the maintenance of the area. In that case, the homeowners would be required to pay their share of the maintenance cost. Councilwoman Crawford restated her position and indicated she could not understand how the City could lose in this situation. Mayor Pro Tem Pfennighausen indicated she concurred and that as long as the City has an avenue of recovery, the City would never abandon the maintenance of the Gage Canal landscaping. CC-87-65 Motion by Councilman Grant, second by Councilwoman Crawford, ALL AYES, to approve proposed landscape plan on Gage Canal right-of-way east of Canal between Barton Road and the northerly property line on Gage Canal. PUBLIC PARTICIPATION Tom Tillinghast Mr. Tillinghast advised that he had noticed in the newspaper 22667 Brentwood that the City Council is considering the appointment of the Acting City Manager as City Manager on a permanent basis and that they would be acting on that at this meeting. He questioned how, without going through the recruitment process, Council will know they are appointing the best man for the position if they did appoint the Acting City Manager as the City Manager. He stressed that, in making these comments, he was not taking away from Mr. Schwab and the job he has been doing as the Acting City Manager. Mr. Thomas Schwab joined the meeting at 6:15 p.m. Mr. Tillinghast indicated that, after going through the recruitment process, if Council still felt that Mr. Schwab was the best candidate for the position, then the City would know they have the best City Manager possible. Council Minutes - 5/14/87 Page 6 Dick Rollins Mr. Rollins indicated he had noticed there are several street 22700 DeBerry lights in Grand Terrace that are no longer operating. He has checked with the Edison Company who advises that most municipalities have someone on staff who monitors the light fixtures in the city and reports any malfunctioning fixtures to Edison for repair. He suggested that any citizen noticing light fixtures that are not operating should bring them to the attention of the Community Service Director who, in turn, will report them to the Edison Company. He suggested that a notice to this effect be placed in the sewer bills so all property owners in the City of Grand Terrace are aware that they can report non -operating street lights to City Hall for referral to the Edison Company. Mayor Pro Tem Pfennighausen indicated she was aware of three light fixtures in her area that were not working. Mayor Matteson asked the City Manager to look into this matter and prepare procedures to follow for reporting street lights that do not work. The City Manager indicated inventory would be done and procedures established to ensure the street lights are fixed. Ken McClellen Mr. McClellen indicated there is an item on the agenda dealing 21882 Grand with the six-month moratorium on the R-3 property west of I-215 Terrace Road freeway. He stated the people in this area would appreciate it if Council would extend the moratorium until the General Plan update is completed. COMMITTEE REPORTS Crime Prevention Mr. O'Neal advised that he was reporting on behalf of the Committee Community Service Officer who was out of town. He reported Ed O'Neal that on May 4 and 5, 1987 four members from Grand Terrace and 22608 Minona Dr. he representing the Board of Supervisors and Don Miller from COMCAST attended a two-day conference sponsored by the Governor's Office on Criminal Justice and Planning focused on neighborhood alerts and watches. Mr. O'Neal indicated it was a well-conducted, well -presented conference. He stated the Grand Terrace Crime Prevention Committee is operating very strongly and they are particularly proud of the Crime Buster's Program being operated by Jamie Butler. Mr. O'Neal mentioned the Health and Safety Fair held April 25, 1987. It was estimated that there were between five hundred to a thousand participants at the fair. He also thanked Mayor Matteson for preparing and selling his award -winning chili and donating the proceeds to the Crime Buster's Program. In recognition of his contribution. Mr. O'Neal gave Mayor Matteson the sign which was posted at his booth during the Safety Fair. Council Minutes - 5/14/87 Page 7 Dick Rollins Mr. Rollins indicated Council had a report on the agenda with 22700 DeBerry St. regard to Griffin Park to be discussed later. He indicated he would like to add to Mayor Pro Tem Pfennighausen's comments with regard to subcontractors. He stated that recently they terminated the landscaping contractor at the park and that the landscaping is now being undertaken by City Staff. Mr. Rollins advised there is a procedure to follow to bring a subcontractor before a referee if he does not fulfill the terms cf his contract. He suggested perhaps it's time the City started taking action to ensure that subcontractors fulfill their contracts. Crime Prevention Motion by Mayor Pro Tem Pfenniahausen, second by Councilman Committee Grant, ALL AYES, that Council accept the resignation of Bruce CC-87-66 Foytik, with regret, and authorize advertising of vacancy for an unexpired term to expire June 30, 1990. Parks and Motion by Mayor Pro Tem Pfennighausen, second by Councilman Recreation Evans, ALL AYES, that Council direct staff to establish and Scholarship maintain scholarship pursuant to Committee guidelines and criteria with the revenue being generated from Tour de Terrace. Griffin Park Mayor Pro Tem Pfennighausen indicated that without the Site volunteers who serve on various City Committees, the City could not function. Their job is very important and most of all their job is to dream. Mayor Pro Tem Pfenniahausen indicated that, in the Griffin Park site maintenance report, the statement was made that Griffin Park has become a zero utilization greenbelt. She discussed the use of this park with people living in the area and learned that Griffin Park site is not a zero utilization area. The people do use the park site. Mayor Pro Tem Pfenniahausen questioned how the term was arrived at, what time the park site was checked and who determined whether the park was a zero utilization greenbelt. She feels Griffin Park site needs to be a restricted use greenbelt because it is located between backyards. She indicated she feels it might pay to talk to people in the area and find out what kind of expanded use could be put in this park. Mayor Pro Tem Pfennighausen indicated she would like to have no action taken on this item until we have determined whether this is a zero utilization greenbelt and look into the possible limited expansion of the use of the park. Councilman Grant agreed with Mayor Pro Tem Pfennighausen and indicated he felt it hard to believe that no one wants this as a park. He also agreed that eliminating maintenance was totally unacceptable. Although he was prepared to accept staff's suggestion to advise residents in the area that park equipment would be included in this park site, he did not object to Mayor Pro Tem Pfennighausens' suggestion. Council Minutes - 5/14/87 Page 8 PENDI iG CITY COUNCIL APPROVAL Councilwoman Crawford indicated there is a demand for a special use park for skateboarders. She didn't know if Griffin Park would serve this need or if it could be utilized in this manner. She proposed that City Council look into the possibility of a skateboard park and perhaps establish a subcommittee of parents and teenagers who might investigate this possibility. Stan Hargrave Mr. Hargrave advised his house is not located on this 12048 Canary greenbelt, but across the street. He confirmed that this t, Court greenbelt area was used substantially by children in the neighborhood. He also suggested there would be vigorous oppostions from the property owners in that area if the use of this greenbelt was changed. Mr. Hargrave supported Council's suggestion to upgrade the park. However, he would not support any major developments such as construction of a building on the site that would require maintenance. He did not feel this would be in the best interest of the residents or the city. Debbie Harber Ms. Harber asked Council to defer a decision on this park 22032 Pico area. She indicated she would like to see this park expanded to be utilized more than it is now. She strongly supported Councilwoman Crawford's suggestion of a skateboard park indicating there is nothing for young people to do in the City of Grand Terrace. If there was a park developed in the City where young people interested in skateboarding or biking could go, it would be a benefit to the citizens of Grand Terrace. Mayor Matteson suggested that Ms. Harbor contact the City Manager in this regard. Mayor Pro Tem Pfennighausen indicated she is glad that a need for a park for skateboarders has been brought up and that the we definitely needs to make some provisions for these young people. She would have concerns, however, about the use of Griffin Park Site as a skateboard park. This park is in backyards used by small children. As skateboards must go fast and jump high, it may not be feasible to incorporate that use in a park used by small children. She questioned why a private enterprise has not picked up on this need. She suggested it may be because of the high cost of liability insurance. Mr. Tony Petta Mr. Petta mentioned that in many cities you will find 11875 Eton Dr. greenbelts and that is what makes cities beautiful even if the greenbelts are not used. With reference to the benefits assessment being suggested, he did not feel it would be a good idea because certain projects benefit certain citizens more than others. Certain projects are the duty of the city to provide and maintain, and parks are such projects. Council Minutes - 5/ 14/87 Page 9 Councilwoman Crawford indicated she feels it would be a benefit to our young people to have a supervised area in which they could use their skateboards as then they would be using the proper equipment. Council concurred with taking no further action on this matter until a further report has been received. Park Site Councilman Evans indicated that, about three months ago, the Identification Parks and Recreation Committee identified the need for additional parks in the City of Grand Terrace. The Parks and Recreation Committee was to establish a committee to look into possible park sites for the City and return to Council within sixty days with some suggestions. Councilman Evans questioned whether this has been done and, if not, why not and when we can expect to have this report. Mr. Dick Rollins advised that the Parks and Recreation Committee has persued this at lenoth. They decided they would wait and provide their input into the General Plan Update. Mr. Rollins further advised that the Parks and Recreation Committee meeting is an open public meeting and he invited any interested citizen to attend and provide input into recreation needs of the City. Councilman Evans asked if any members of the Parks and Recreation Committee have met with the consultant preparing the General Plan. Mr. Rollins advised they have not met with the consultants yet. He indicated he thought the first meeting was held Monday night, May 12, 1987. Mayor Pro Tem Pfennighausen advised that the May 12, 1987 meeting was the only general input meeting planned. No other meeting will be held until the public meetings are scheduled. It was suggested that members of the Parks and Recreation Committee meet with the City Manager and the Planning Director to provide their input into the General Plan update. Mr. Sawyer advised that information acquired in this way will be forwarded to the consultant. The City Manager advised that Lenora Frost, a member of the Parks and Recreation Committee, attended the meeting on May 12, 1987 and the procedure was explained to her. For the record, Councilman Grant advised that the Pico Park area belongs to Edison and is a very viable choice, among other locations in the City, for park purposes. As mentioned, it is not intended to build any structures on this park. It is intended to use the park for "sandbox sports" and the property is very valuable for that purpose. �ouncl� Minutes - 5/14/87 age Council recessed at 6:55 p.m. Council reconvened at 7:10 p.m. PUBLIC PARTICIPATION As'there were some people present who had misunderstood the time for public participation, Mayor Matteson opened the meeting for public participation again at this time. Mr. Robert Ferris Mr. Robert Ferris spoke to Council with regards to the Oriole development taking place behind his property. Mr. Ferris advised that over the last two years, during the winter time, his backyard has filled up with mud and has been flooded. He met with the previous property owners and discussed the problem with them. The property has since changed hands and the new owners are in the process of developing the property. He questioned whether or not there was something that could be done to ensure that erosions and water flooding did not occur on their property because of the construction taking place. Mr. Ferris questioned whether the V-ditch being constructed is enough to ensure that his property will not be flooded or have an excessive amount of mud washed onto the property when it rains. He suggested that he would like to have a retaining wall constructed so that, if the V-ditch filled up and overflowed, the retaining wall would stop the mud and water from going onto his property. Mayor Matteson asked the City Engineer whether or not the V-ditch would be adequate to carry the water. The City Engineer advised that the majority of the drainage from this property would be away from Mr. Ferris' property. The City Engineer indicated he felt that the V-ditch would be more than adequate to handle the drainage in this area. He advised that the slope will be landscaped to retain the soil and avoid the erosion that occurred in the past. Councilman Evans asked the City Attorney who would be required to build the retaining wall if the V-ditch was not adequate. The City Attorney advised that will be a civil matter between the property owner and the developer. Mayor Matteson asked Mr. Ferris if he was satisfied with the City Engineer's statement that the V-ditch will be adequate to handle the runoff. Mr. Ferris questioned who was responsible for the area between his property and the property behind his property. The City Engineer advised that the property backing onto Oriole has the ditch on it. These property owners are responsible for the ditch. As far as ensuring that the ditch operates properly, this can only be done by the City not releasing any bonds prior to the completion of the tract and Council Minutes - 5/14/87 Page 11 the total landscaping of those lots. Mr. Ferris indicated that he would like to see some kind of notice go to the property owners outlining their responsibility for the maintenance of this ditch. Mayor Pro Tem Pfennighausen questioned whether or not this situation was similar to the situation of the property above Dos Rios. The City Engineer advised that it was a very similar situation. Mayor Pro Tem Pfennighausen indicated people need to understand they must maintain the landscaping on the slope so that the land does not come down on the property below. She questioned whether or not there was any way the City could make it mandatory for them to put that on a disclosure statement. The City Attorney advised that the Peal Estate Association of California is responsible for that. He did not know of any way the City could force them to put that on a disclosure statement. Stan Hargrave Mr. Hargrave commented on the method of appointing the City 12048 Canary Ct. Manager/Director of Finance. He indicated that, in business, both recruitment and hiring from in-house are used to fill vacancies. Both methods are equally successful. He suggested that the City would be correct in using either method. Mr. Ed O'Neal Mr. O'Neal wished to make some comments relating to parks. He 22608 Minona Dr. had recently joined the Director of County Parks on a tour of parks in this County. They reviewed the history of the County Regional Parks since Proposition 13 and where County Region is going. It appears they are going to be self supporting within three to four years. They are accomplishing this generally through the concessionary route. Mr. O'Neal wanted to bring to the attention of Council that parks can be revenue producing. COUNCIL REPORTS Stop Sign Councilwoman Crawford indicated she was concerned about the intersection at Preston and Nandina. There is no stop sign there and people don't stop. She asked if a stop sign could be placed at that intersection. The City Manager advised that all the traffic markings are set by Council. He asked if Council would allow the City Engineer to look into it and bring a report back. OmniTran/SANBAG For the record, Councilman Grant advised he attended, with Councilwoman Crawford as her alternate, the OmniTran meeting held May 6, 1987. He also attended the SANBAG meeting held May 6, 1987. Council Minutes - 5/14/87 Page 12 Westar Councilman Grant indicated he had a question about the Westar Development. He had completed the questionnaire included in the Chamber Newsletter and returned it. However, he was aware that some people did not receive the questionnaire and he did not know why. Council has given Westar a period of time to see what they can do about putting together a development in Grand. Terrace. He requested an update on this matter. , The City Manager advised that while the Chamber of Commerce had paid to have these questionnaires inserted in their newsletters, he had learned at the public meeting held on May 12 that quite a number of people had not received a questionnaire. In some cases they received the newsletter and not the questionnaire. It appears that, while the Chamber of Commerce paid to have the questionnaire inserted into their newsletter, it was not done in all cases. He did not know how good a sample the developer will be getting. The City Manager advised that a development has been approved by the Colton Planning Commission at the bottom of Mt. Vernon which would include an Albertson and Osco Drua Store. What the developer is attempting to do is to convince the Albertson Store and/or Osco Drug Store to locate in Grand Terrace rather than in Colton. With the information obtained from the survey, the developer will try to draw one or both of the markets from the proposed development in Colton. If he is able to do so, he will undoubtly ask Council for one of the sixty-day extensions to carry on with his investigation. Councilman Grant indicated he hopes the developer is successful in attracting one of these stores to Grand Terrace. He indicated we know about developments taking place around Grand Terrace, but it seems like development is not occurring in the City of Grand Terrace, itself. Stop Sign Mayor Matteson requested a report on the proposed stop sign on Mt. Vernon and Brentwood. The City Engineer advised that about a year ago a study was done on this intersection. It appears that a stop sign with the current configuration at Brentwood and Mt. Vernon is not' -advisable. Police Report Mayor Matteson indicated that, in reading the police report, he noticed the number of citizens who are calling suspicious people and vehicles to the attention of the police for investigation. He believes that the concern of the citizens is one of the reasons there is such a low crime rate in Grand Terrace. Runcill Minutes - 5/ 14/87 NEW BUSINESS Fee Ordinance AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, RESCINDING ORDINANCE NO. 101 AND ESTABLISHING A COMPREHENSIVE SCHEDULE FOR FEES, TAXES, AND FINES FOR PERMITS, LICENSES, SERVICES, FACILILTIES AND ACTIVITIES PROVIDED BY THE. CITY OF GRAND TERRACE. The City Manager advised that the changes to the fee ordinance were outlined in the Staff Report. In reviewing the changes, he advised staff is projecting the sewer fee by one dollar in order to build a reserve fund for the City's share in the tertiary treatment plant. The proposed one -dollar increase will provide a fund of approximately one hundred thousand dollars by the time construction of the tertiary treatment plant is underway. Councilman Evans asked if the City Manager had an idea of what the approximate cost would be for the City of Grand Terrace's share of the tertiary plant. The City Manager advised that the quote he has been given in 1987 dollars was two millions dollars. The facility will be constructed with bonds. The one hundred thousand dollars will help offset debt services of these bonds. The City Manager advised that the City of Grand Terrace no longer uses the County to administer home occupation permits. Council decided to handle home occupation permits by City Staff and set the fee at fifty dollars per year. This provides for survey of the area in which a person is going to have a home occupation to check with the neighbors to see if the type of occupation proposed would be a problem to them. The fee has been set by Council, but has not been included in the ordinance. The City Manager advised that recently Council had adjusted the way in which the City will collect on delinquent sewer accounts. This policy is being included in the ordinance. The City Manager advised that we do not currently have a fee schedule set for public documents such as the Municipal Code, zone Map, etc. Staff has prepared a fee schedule which is being included in the ordinance. CC-87-68 Motion by Councilman Evans, second by Mayor Pro Tem Pfennighausen, ALL AYES, that the proposed fee ordinance be given first reading and a public hearing set for the Council meeting of May 28, 1987 at 6:30 p.m. Council Minutes - 5/14/87 Page 14 Six -Month The City Manager advised that the six-month moratorium placed Moratorium on the R-3 Development west of the I-215 Freeway expired May 8, 1987. With the expiration of this moratorium, R-3 Development can proceed in this area. The City Manager advised he would like Council to discuss the moratorium and determine whether or not to extend the moratorium. This direction is requested so administration can provide the proper information to the developers. Councilwoman Crawford indicated, in view of the fact that nothing has been resolved, she would like to extend the moratorium until the General Plan has been amended. CC-87-69 Motion by Councilwoman Crawford, second by Mayor Matteson, that the moratorium on R-3 development west of the 1-215 Freeway be extended until the finalization of the General Plan Update. Councilman Grant indicated he feels there is a conflict between desire for the revision of the General Plan to bring the picture into perspective and the hardship created on those owning land in this area who wished to develop their land. Councilman Grant indicated he feels the extension of the moratorium would continue this hardship. Mayor Matteson indicated he felt the extension of the moratorium may create a temporary hardship on the property owners, however, if it is not checked out completely, it may create a hardship on the entire population of the City of Grand Terrace in the future. Mayor Pro Tem Pfennighausen stated that each project could be reviewed on an individual basis. She further indicated she did not feel people realize the hardship placed on property owners of undeveloped properties because of the moratorium. Further, she felt the moratorium was not accomplishing anything and questioned whether all the property owners in this area should suffer because of a moratorium put in place because of one development. Councilman Evans questioned whether any projects for R-3 Development west of I-215 Freeway have been presented since the expiration of the moratorium. The City Engineer advised they have received no new proposals for consideration in this area. However, they have received inquiries as to the status of previous projects. The City Manager indicated there is no development proposals before staff at this time. However, there have been inquiries from property owners in this area asking whether they can submit their project or whether the moratorium would apply. Staff is looking for direction on how to reply to citizens with proposed projects for this area. Council Minutes - 5/14/87 Page 15 Councilman Evans indicated he believes Council has created undue hardship for both parties. He also concurred with Mayor Pro Tem Pfennighausen's position that all projects will be reviewed. Councilman Evans indicated he felt we would probably be in a better position to review the project when the amendment to the General Plan is completed and this will be done before any projects may come in for review. Shirley Hogue Ms. Hogue indicated they had a project that was ready to be 11955 Rosedale presented for consideration before the moratorium was put in Avenue place. Ms. Hogue questioned why, if Council was going to place a moratorium on this particular area, they didn't consider placing a moratorium on Mt. Vernon and Canal. She indicated there is probably as much of a problem in that area as there is in their area. She suggested that if Council was going to place a moratorium on the property west of I-215 Freeway, they should consider placing a moratorium on all R-3 properties in the City itself. Ken McClellen Mr. McClellen indicated the problem, as he sees it, is the 21882 Grand moratorium has been in placed for six months and the homeowners Terrace Road in this area did not have input into the General Plan update for the last six months. The homeowners were able to provide some input at the May 12, 1987 public meeting with the consultant. He indicated they will probably never be able to satisfy the people who live there and want to maintain their style of living and the people who wish to develop the property. He thought they had come up with an acceptable solution with their recommendations, that being to rezone both sides of the street to R-2 which could preclude apartment developments but allows four plexes and duplexes, etc. They feel this will satisfy the majority of the people in this area. Mr. McClellan suggested Council wait until the General Plan is completed for that area and then make a decision. The homeowners will abide by any decision reached following the amount of input they are being allowed because they will not have any choice. Ms. Hogue Ms. Hogue advised they own property on Vivienda and La Crosse. 11955 Rosedale They purchased this property for R-3 purposes and they would like to see it remain R-3. Councilman Evans indicated that the consultants were directed to review the area in question first. He requested an update on the status with the consultant's study. The City Manager advised that is the first area the consultants will be reviewing. They have been asked to prepare a schedule for a specific time as to when they will have that area completed as well as the entire General Plan amendment. They felt the review of that area, with all the public hearing Council Minutes - 5/14/87 Page 16 required, will take sixty to ninety days before completion. He is going to provide a firm time frame for the City Manager's information. Councilman Evans indicated that the consultant was asked to adddress that area initially. He questioned whether or not they had formed any ideas to this time. The City Manager advised that the consultant does have ideas in this area; however, the original time frame did not include Council's or citizens' input required. When Council amended the type of input required into the General Plan, it set the consultant's time frame back. Councilman Evans suggested that this item be continued until the next Council meeting and that we have the consultant present to present their proposals in this area. Councilwoman Crawford withdrew her motion, with the second concurring. Council concurred that there will be no action taken on this item at this meeting and that the consultants be invited to the next Council meeting with their proposals for this area. Councilman Evans indicated he would like to see the consultant's preliminary proposals before the meeting. 40 AB 1608 Mayor Matteson introduced the subject of AB 1608 which relates to the improvements of the overall safety of our roadways in California. The City Manager indicated this is legislation currently being considered which would broaden the power of the CHP to allow them to remove unsafe vehicles from the highway. Currently, their authority is only in the commercial vehicle area. Mayor Matteson suggested that the proposed bill would allow the local sheriff to have the same authority as the CHP. Councilwoman Crawford%suggested that, the way the proposed bill is written, it would not affect the City of Grand Terrace as it applies only to Los Angeles County. Councilman Evans indicated that until he had more information, he would not be in a position to support this proposed bill. He feels we have adequate provision currently in the California Vehicle Code that gives all police officers the right to site for defective equipment, whether it is private or commercial. He further suggested when he read Los Angeles County he interpreted this to say they are giving special treatment to Los Angeles County. If this is a good piece of legislation, it should include this entire State. Council Minutes - 5/14/87 Page 17 Mayor Pro Tem Pfennighausen suggested that Council take no action on this item. Councilmembers concurred with this suggestion. AB 2190 The City Clerk advised that AB 2190 is a proposed amendment to the Election Code which would dictate that each city would be managed by the City Council and City Manager form of government and that their Council members would be elected from single member districts. This matter was being presented to Council as they may wish to deal with the principal involved in that the right for citizens to choose their form of government and their method of electing their Councilmembers may be eliminated. The City Clerk also mentioned that the bill has been amended to apply only to cities of twenty-five thousand populations. This bill may never apply to the City of Grand Terrace; however, Council may wish to respond to the principal involved. Mayor Pro Tem Pfennighausen indicated that it may today apply to cities of twenty-five thousand, tomorrow it may apply to any city. They should never take away our rights to determine how we select our Council and what form of election we would hold. CC-87-70 Motion by Mayor Pro Tem Pfennighausen, second by Councilman Evans, ALL AYES, that Council approve the resolution opposing AB 2190 and that Council's position on this bill be brought to the attention of State Assemblyman Jerry Eaves, William Leonard and members of the Ways and Means Committee. Mayor Pro Tem Pfennighausen continued by saying that she also suggested that every Councilmember and every citizen send a letter to Sacramento opposing AB 2190. Solicitors The City Manager advised that Staff has received a request from Permit Mr. Nichols for a permit to solicit. Mr. Nichols proposes to solicit door to door in order to sell home security systems. According to Grand Terrace Code, when a request is received for a soliciting permit, we have the Sheriff's Department investigate the individual and advise if they have any objection to issuance'°of the solicitation permit. The City Manager also noted that Mr. Nichols did not pay the application fee as there is a provision in the Code for honorably discharged veterans not to pay the application fee. However, Mr. Nichols will be required to pay a fee of twenty-seven dollars per quarter if he obtains the permit. Councilman Evans questioned whether it was standard policy for solicitation permits to be approved by Council. The City Attorney advised it was not common practice. Councilman Evans suggested that, in a City of our size, Staff could grant a solicitation permit once they have taken the necessary steps to investigate the credibility of the individual who is applying Council Minutes - 5/14/87 Page 18 for the permit. If nothing else, Councilman Evans suggested that items of this nature should be on the Consent Calendar. Councilwoman Crawford questioned where this business is located. The City Manager advised the home address is listed on De6erry Street. Councilwoman Crawford questioned whether there was any knowledge of this mans reputation within the home aldrm industry. The City Manager advised that we do not check the credibility of the business. We do check to see if the individual himself has any outstanding complaints. 0 Councilman Grant indicated he feels that authorizing Staff to make the decision on solicitation permits on a routine basis without bringing it to Council for consideration is putting an unfair burden on Staff. This is different than other decisions that Staff has to make. He feels this kind of issue should continue to be brought before this Council. As far as this particular issue is concern, Councilman Grant indicated he would support Staff's recommendation. CC-87-71 Motion by Councilman Grant, second by Mayor Matteson, that the Council approve the permit to solicit submitted by Mr. Nichols. Mayor Matteson indicated he took exception to Councilman Grant's suggestion that Staff may make a mistake and Council would not do so. Councilman Grant indicated he did not say that. He did say he felt it was unfair for Council to back down on their responsibility by placing an unfair burden on Staff to make a decision with regard to issuing a solicitation permit. Mayor Matteson suggested these are routine matters and that Staff could handle applications for solicitation permits without bringing them to Council. Councilman Evans asked the City Attorney if, legally, the Council could deny a solicitor's permit and, if so, what is the criteria. The City Attorney indicated Council would have to have a pretty good cause to deny the proposal before them because it would probably be a violation of some provision of the United States Constitution. In some instances, there is cause to deny the application; however, he did not feel this situation was one of those. He suggested Council could put reasonable restrictions on a soliciting permit to protect the citizens of the City. Councilman Evans suggested, from the City Attorney's comments, authorizing solicitation permits is becoming a routine matter and there is very little reason we could deny it. As it is becoming more routine, perhaps Staff could be directed to handle it and not take up Council's time. If Council must deal with it, put it on the Consent Calendar. Council Minutes - 5/14/87 Page 19 Councilman Grant questioned whether any decision as to whether we place these items on the Consent Calendar or whether we leave it up to Staff could be made tonight. The City Attorney advised that placing matters of this nature on the Consent Calendar is no different than placing it on the agenda itself. However, if Council wished to make a resolution with regards tb authorizing the Staff to approve solicitation permits that could not be handled tonight as it is not on the agenda. For the record, Councilman Grant indicated he is in opposition to the City Manager having this unfair responsibility. This Council is reneging on its responsibility and he thinks it is taking the easy way out. Motion CC-87-71 carried ALL AYES. Mayor Matteson advised that Council is now going into closed session. Councilman Grant indicated his understanding was that we had two items for closed session, one being personnel and one being potential litigation. Councilman Grant questioned whether the personnel matter is primarily a personnel issue or a budget issue. If this is a budget issue, he saw no purpose in taking it to closed session. Councilman Evans indicated he concurred with Councilman Grant and that his interpretation is that this is a budgetary item and should be discussed in open session. The City Attorney advised budgetary items cannot be discussed in closed session. As to personnel, you can discuss matters of performance and evaluation and so forth in closed session. If you are going to discuss the establishment of the salary, that is a budgetary issue and you have to do that in an open session. This could not be done tonight as there is not an agenda item. Councilman Grant indicated he feels the question of salary for personnel should be discussed in open session. Councilman Evans suggested that Council consider and discuss salary in conjunction with the budget discussion. Council went into closed session at 8:18 p.m. Council reconvened at 8:30 p.m. Mayor Matteson advised that Council had discussed matters of litigation in closed session. Council Minutes - 5/14/87 Page 20 CC-87-72 Motion by Councilman Evans, second by Mayor Pro Tem Pfennighuasen, ALL AYES, that Council authorize Staff to offer settlement to Colton of $99,384.99 and that the $99,384.99 be appropriated from the sewer fund reserve for this purpose. CC-87-73 Motion by Councilman Evans, second by Mayor Pro Tem Pfennighausen, ALL AYES, that Council appropriate $1,800 for slopes stabililty and analysis from unappropriated balance from the General Fund. The meeting adjourned at 8:35 p.m. to be adjourned Council 40 meeting of May 18, 1987 at 5:30 p.m. and May 26, 1987 at 7:30 p.m. Respectfully submitted: City Clerk APPROVED: Mayor Council Minutes - 5/14/87 Pa g 21 CITY OF GRAND TERRACE PENDING CITY COUNCIL APPROVAL COUNCIL MINUTES SUN i 1 iT ADJOURNED JOINT REGULAR MEETING - MAY 18, 1987 An Adjourned Regular Joint meeting of the City Council and the.Comnunity Redevelopment Agency of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on May 18, 1987, at 5:30 p.m. PRESENT: Byron Matteson, Mayor Barbara Pfennighausen, Mayor Pro Tem Dennis L. Evans, Councilman Susan Crawford, Councilwoman Hugh J. Grant, Councilman Thomas J. Schwab, City Manager/Finance Director/ Randy Anstine, Assistant City Manager/Community Service Director Loretta Thompson, City Clerk Barbara Michowski/Accountant/Finance Office Manager Lt. Ernie Reynosa ABSENT: NONE The meeting was called to order at 5:30 p.m. with the Pledge of Allegiance led by Mayor Pro Tem Pfennighausen. FY 1987/88 Mayor Matteson convened the City Council meeting to discuss and Budget approve the FY 1987/88 budget. Mayor Matteson asked Council how they wished to proceed. Councilman Grant indicated he would prefer, as one member of Council, to go through the budget line item by line item. Councilwoman Crawford concurred. The City Manager stated that, in the past, Council has discussed revenues in general and reviewed expenditures line by line. Council agreed to proceed in this manner. Revenue The City Manager stated the estimated- revenues for the General Fund are substantially the same. However, there are a few areas that need to be brought to Councils' attention. One is that our property taxes tend to be going down slightly each year. Since this is an unusual trend, staff will be requesting an explanation of the Assessor's Office. It's not a substantial amount of money, but we do want to know the reason for this trend and will be reporting back to Council. We are estimating about six hundred and fifty thousand ($650,000.00) dollars in secure taxes next year. Another area which has been somewhat underestimated is the franchise fees. The estimated franchise fee for FY 1986-87 was about one hundred and twenty IL AGENDA ill -A," �� thousand ($120,000.00) dollars. We decreased this estimate to sixty thousand ($60,000.00) dollars for FY 1987-88. We propose adding thirty thousand ($30,000.00) dollars to make it ninety thousands ($90,000.00) dollars. The reason for the reduction is that the Southern California Gas Company's largest customers are burning oil to generate electricity. We are paid a franchise fees based on gross sale of natural gas. As their volume has gone down considerably, we lost about twenty thousand ($20,000.00) dollars in franchise fees this year. It is anticipated we may lose thirty thousand ($30,000.00) dollars next year. CC-87-74 Motion by Mayor Matteson, second by Mayor Pro Tem Pfennighausen, that the General Fund estimated revenue in the amount of $1,937,809.00 be approved. Mayor Pro Tem Pfennighausen questioned if Council is being asked to approve the revenue for the City. The City Manager suggested Council could approve the estimated revenues in a separate motion or in the budget resolution. Councilwoman Crawford questioned the inclusion of a Crime Prevention Officer Grant as revenue as Council has been advised there was not going to be another grant. The City Manager advised the City will get this years grant reimbursement in the next fiscal year. Councilman Evans questioned Item 10-600-02, CRA Interest Income suggesting Council consider not requiring payment of the interest for this fiscal year. In this way, it would not be necessary to loan the CRA money for the air conditioning at the Terrace Hill Jr. High School. Councilman Evans stated he felt this money could be better used for other projects such as increased police protection. It was pointed out that this was simply a book entry that was a legal requirement. Since Council had loaned the money to the CRA, they must pay the interest. If the interest is not paid, it will be added to the loan amount. Accordingly, deferring the receipt of interest this year does not reduce the amount the CRA owes the Council, but increases this debt. Also, this provides the proper audit trail on this account. The City Manager suggested, if Council wants to defer the two hundred thousand ($200,000.00) dollars in interest; add it to their principal and not give the CRA a loan, it accomplishes, exactly the same thing. However, it would just be a different general entry than the one we are going to do. Councilman Evans reiterated that, in his opinion, the City would benefit more by putting this money into law enforcement rather than in the CRA. Council Minutes - 5/18/87 Page 2 Motion CC-87-74 carried with Councilman Grant voting NOE. When Councilman Evans questioned why he was objected to this motion, Concilman Grant indicated it is the concept of approving the budget in this manner he objects too. He feels Council should review expenditures before approving the revenues. Mayor Pro Tem Pfennighausen concurred with Councilman Grant. She indicated that in the past Council did not adopt the revenues separately but when the entire budget was adopted. Mayor Matteson indicated it made no difference as we are going over the entire budget. He indicated it makes more sense to determine how much money you have so you can know how much you are going to spend. However, if Council wants to do the expenses first, we can move on to that. Councilman Grant indicated he supports looking at expenses first. That's kind of like what is called program budgeting determing what you want to do, how much money is available and adjusting your budget accordingly. General Fund The City Manager advised there is a typographical error on page 28. The Available Balance at the end of the year in the second column second to the last figure should read five hundred sixty eight thousand and twenty five ($568,025.00) dollars rather than three hundred sixty eight thousand and twenty five ($368,025.00) dollars. The Available Balance, beginning of year, third column first figure should also read five hundred sixty eight thousand and twenty five ($568,025.00) dollars. The balance of the statement is correct. Expenditures The City Manager reviewed an clarified the recommendations. Council 10-110 CC-87-75 Motion by Mayor Pro Tem Pfennighausen, second by Mayor Matteson, ALL AYES, to approve Council budget 10-110 in the amount of nineteen thousand and three hundred ($19,300.00) dollars. Salaries in The City Manager advised the amount for salaries for the entire General budget does not include any negotiated increases. Management is currently meeting with staff and will be presenting a benefit package at the May 28, 1987 meeting. What is included in the proposed budget is our current salary levels with our open end salary range step increases. Mayor Pro Tem Pfennighausen suggested it would simplify the process to defer all salaries to the next budget meeting when we have all the information on which to base a decision. Councilman Evans concurred. Council Minutes - 5/ 18/87 Page 3 Councilman Grant stated that, basically, we are talking about a cost of living increase across the board and budgeting for incremental increases. He mentioned he had suggested that at least one position should be looked at in terms of updating the responsibilities of that position. He questioned if that review would be delayed along with salaries. The City Manager stated one of the requests by the employees is for an update of the Hay Study. It has been two years since the study was completed. The study itself recommended that the job descriptions be updated annually. Presently, there are several positions that have added duties and responsibilities due to some of the work and responsibilities being delegated. Staff thinks it is a good idea to update the Hay Study. He indicated he feels this review can be done by staff. Councilman Evans asked if this could be done before July 1st so any adjustment could be included in the FY 1987-88 budget. The City Manager indicated it may be possible to get the information updated by July 1. However, the current proposal by the employees is to have the study completed by September 31, 1987. The City Manager indicated that on May 26 Council will have the proposal from the employees. Council can then make their decision with regards to salaries. Any adjustments made necessary because of the proposed update of the Hay Study can be made later in the year. City Manager The City Manager reviewed and clarified the recommendations. CC-87-76 Motion by Mayor Pro Tem Pfennighausen, second by Mayor Matteson, to approve the City Manager budget for a total of one hundred twenty six thousand eight hundred and twenty ($126,820) dollars. Councilman Evans questioned whether the salary portion of the budget was to be approved at this time or deferred until a later date. It was the consensus of Council that the question of salaries would be dealt with later. Mayor Pro Tem Pfennighausen indicated she would amend her motion to read approve the Maintenance and Operations portion of the City Managers' budget in the amount of forty one thousand and seventy ($41,070.00) dollars. Second concurred. Motion CC-87-76 carried ALL AYES. City Clerk The City Manager reviewed and clarified the recommendations. 10-125 Council Minutes - 5/ 18/87 Page 4 CC-87-77 Motion by Councilman Grant, second by Mayor Pro Tem Pfennighausen, to approve the City Clerk Maintenance and Operations budget in the amount of thirteen thousand eight hundred and twenty five ($13,825) dollars. - Councilman Evans questioned the recommended budget of eight hundred ($800.00) dollars for advertising as the expenditure for the FY 1986/87 to date is approximately one hundred ($100.00) dollars. The City Manager indicated any matters that require public hearings and public notices are advertised through the City Clerks' budget. He indicated the expenditure of one hundred ($100.00) dollars is an error. There is approximately six hundred ($600.00) dollars spent or encumbered in this account for the FY 1986/87. Motion CC-87-77 carried ALL AYES. Finance The City Manager reviewed and clarified the recommendations. 10-140 CC-87-78 Motion by Mayor Pro Tem Pfennighausen, second by Councilman Evans, ALL AYES, to approve Finance Maintenance and Operations and Debt Service budget in the amount of twenty six thousand seven hundred fifty five ($26,755) dollars. i City Attorney The City Manager reviewed and clarified the recommendations. 10-160 CC-87-79 Motion by Councilman Evans, second by Mayor Pro Tem Pfennighausen, to approve the City Attorney's Mainteance and Operations Budget in the amount of forty thousand ($40,000.00) dollars. Contracts Councilman Grant indicated he had a question about contracts in Generally general. He asked the City Manager how City contracts were renewed. The City Manager indicated the professional services contracts such as the contracts with the City Engineer and the City Attorney, with the exception of the Sheriff's contract, are not negotiated each year. These contracts establish a fee schedule for work to be done. These fee schedules are periodically renegotiated. •w Councilman Grant suggested that, unless Council is really alert, we can go from year to year assuming things are organized as Council want them. He suggested each contract should be reviewed yearly to ensure the terms of the contract are what Council wants. , Council Minutes - 5/ 18/87 Page 5 Councilman Evans concurred suggesting the only way to find out if Council is getting best value for the money is to go out to bid. Councilman Grant asked that his comments not be interpreted as dissatisfaction with service being provided by contractors. In his opinion, Council has the responsibility to ensure the citizens money is being spent wisely. The City Manager indicated if Council wishes staff to get comparative costs we certainly will do so. However, he indicated it will likely cost forty thousand ($40,000.00) dollars for legal services regardless of who is selected as City Attorney. Councilman Grant agreed but suggested Council needs to start looking at all contracts on an annual basis. Motion CC-87-79 carried ALL AYES. City Engineer The City Manager re viewed and clarified the recommendations. 10-170 CC-87-80 Motion by Councilman Grant, second by Mayor Pro Tem Pfennighausen, ALL AYES, to approve the City Engineers Maintenance and Operations budget in the amount of one hundred twenty three ($123,000.00) dollars. Community The Community Services Director reviewed and clarified the Services 10-180 recommendations. With regards to maintenance - building and grounds, item 245, Mayor Pro Tem Pfennighausen asked if that is being done by City staff or contracted. The Community Services Director advised the landscaping is contracted to Los Amigos. Any other improvements we make, generally, to the grounds are handled in-house. Mayor Pro Tem Pfennighausen asked if the Community Services Director still maintains he does not need more staff in order to handle the workload adequately. The Community Services Director indicated, at this point in time, everything appears to be progressing quite well. He has had detail discussions with his staff who feel the current manpower level is adequate. CC-87-81 Motion by Councilwoman Crawford, second by Mayor Pro Tem Pfennighausen, ALL AYES, to approve the Community Services Maintenance and Operations, Equipment, Special Projects and Debt Services budgets in the amount of forty nine thousand seven hundred and forty ($49,740.00) dollars. If Council Minutes - 5/ 18/87 Page 6 Non- The City Manager reviewed and clarified the recommendations. Departmental He noted that the Chamber of Commerces' grant in the past has 10-190 been thirty thousand ($30,000.00) dollars. They are requesting a grant of forty thousand ($40,000.00) dollars -for FY 1987/88. Mayor Pro Tem Pfennighausen questioned whether a recognition program for volunteers would fall under line item 220. The City Manager indicated such a program could be in Line Item 220. We anticipate that a staff report and a request for an appropriation for such a recognition program will be before 46 Council before the end of this fiscal year. As we do not know the extent of such a program, funds will have to be allocated when a program is established. Chamber of Mayor Matteson invited Barbara Bayus, President of the Chamber Commerce of Commerce, to make a presentation on behalf of the Chamber. Ms. Bayus indicated the Chamber of Commerce Board of Directors was here this evening requesting thirty thousand ($30,000.00) dollars. She indicated Council has received their proposed budget for forty thousand ($40,000.00) dollars. However, through a lot of diligence on the part of the Chamber Executive Director, the Chamber has found ten thousand (10,000.00) dollars. Accordingly, their budget request is now for thirty thousand ($30,000.00) dollars. Ms. Bayus reviewed and clarified the Chambers budget request. With regards to economic development, Councilman Grant asked Ms. Bayus what the Chambers' plans were. Ms. Bayus indicated the Chamber is continuing to contact developers to look at areas in the City for development; to look for ideas that can help our growth; continuing to represent the City and interest people in coming to Grand Terrace with their businesses. Councilman Grant suggested the Chamber is really looking at the City as a whole in terms of economic development. Ms. Bayus responded in the affirmative. Councilman Evans questioned whether the Chamber newsletter is basically self sufficient with the exception of about four thousand ($4,000.00) dollars difference. Ms. Bayus indicated that the newsletter is very close to a break even situation which is their goal. He asked Ms. Bayus to explain how the major cost of the newsletter has gone for economic development. Ms. Bayus stated the Chamber distributes the newsletters at all of the functions the Chamber attends; the newsletters are distributed to developers so they can see what Grand Terrace is doing; developers check the advertising and the articles in our calender; everytime someone request information from the Chamber Office, a newsletter is included in the package. Council Minutes - 5/ 18/87 Page 7 In the opinion of the Chamber, the newsletter is a very viable tool in economic development. Councilman Evans asked what new additions are being planned for the newsletter. Ms. Bayus indicated the Chamber is endeavoring to keep the community abreast of what's happening through the Planning Commission meetings and through the City Council. They are also proposing an interview of the man on the street. Councilwoman Crawford questioned how many copies of the newsletter are printed each month. The response was five thousand (5,000). She further questioned how many newsletters are mailed out to members of the Chamber and residents of the community. She was advised four thousand six hundred eighty (4,680) copies are mailed out to Chamber members and residents. Councilwoman Crawford indicated this leaves three hundred twenty (320) copies to use for economic development. She was advised some of the newsletters mailed go to businesses and are included in economic development. Councilwoman Crawford indicated she believes the Chambers budget of sixteen thousand ($16,000.00) dollars included under economic development for the newsletter is being hedged a lot. It was mentioned that employees time is charged to this account. Councilwoman Crawford indicated the only other comment she has is that the Chamber has budgeted a very large amount for seminars and conferences. Mayor Pro Tem Pfennighausen indicated she concurred with Councilwoman Crawford in that sixteen thousand five hundred and forty (16,540.00) dollars is a little bit excessive. However, she did not know how you would determine what is spent where. Mayor Pro Tem Pfennighausen suggested that, when the Chamber budget is prepared, the Chamber of Commerce must recognize that seven thousand two hundred ($7,200.00) dollars a year must be added to this budget as the City is providing a building for their use rent free. CC-87-82 Motion by Mayor Pro Tem Pfennighausen, second by Mayor Matteson, ALL AYES, that Council approve Line Item 222, Chamber of Commerce Grant, in the amount of thirty thousand ($30,000) dollars plus one years free rent. Non -Departmental The City Manager reviewed and clarified the recommendations for 10-190 the balance of. the Non -Departmental Department. Councilman Evans asked the City Manager if he has had any discussions with the librarian as to the purchase of books and if there is any needs over and above what was budgeted for in the past. The City Manager had not talked to the librarian, however, he could discuss this with him if Council so directed. Council Minutes - 5/18/87 Page 8 Councilman Evans indicated he wondered whether there may be a need that is not being provided. The City Manager indicated we do not monitored what is purchased. However, the emphasis has been placed on building a childrens book collection. This emphasis was placed by the Friends of the Library. The City Manager indicated he will discuss this with the librarian. With regards to the tire burning litigation share, Mayor Matteson stated five thousand ($5,000.00) dollars was allocated last year. He indicated he heard something about more charges and asked for an update. The City Manager advised he had talked to the City Attorney and it appears there is going to be a second request for funding. He indicated he is waiting for more details before making a recommendation to Council. Councilman Evans requested an update on this issue from the City Attorney. The City Manager stated he will have the City Attorney provide a written update. Under special projects and equipment, the City Manager advised we have received a request from the Fire Department. Apparently the built up portion of the firehall roof leaks when there is a good rain. Some quotes to fix the roof have been to received and it looks like about a thousand dollars is required to do the repairs. Councilman Evans asked the age of the fire station. The City Manager indicated it is probably three years old. He suggested the flat part of the roof which is not covered with tile does not seem to hold up. The City Manager indicated the Fire Department had also submitted a request for funds to replace furniture in the firehall. CC-87-83 Motion by Mayor Pro Tem Pfennighausen, second by Councilman Grant, ALL AYES, to approve the Maintenance and Operations budget for Non -Departmental in the amount sixty nine thousand and two hundred ($69,200.00) dollars. Police The City Manager indicated the contract for the law enforcement 10-410 service has been tendered by the Sheriff of San Bernardino County, Mr. Floyd Tidwell. They are requesting what they term as a roll-over contract which is exactly what we had last year with the exception of the cost of an additonal patrol unit for a Sheriff's Sergeant. The total cost of the contract is five hundred seventy nine thousand five hundred and seventy-four ($579,574.00) dollars. Council Minutes - 5/ 18/87 Page 9 Councilman Grant stated he thinks the people of this community expect to see deterrence. There's nothing to be said against prevention, but deterrence mean that you see that vehicle patrolling the community. He suggested Council could provide the service the citizens expect by deleting the Community Services Officer from the budget and adding about one thousand ($1,000.00) dollars to the budget for one more General Law Officer. Councilman Grant stated the bottom line is, while the Community Services Officer has contributed to this community, the people expect patrol. I think that deterrence is there when you have that green and white vehicle traveling this community another twenty hours. I think the money is better spent in that direction. Mayor Matteson asked for a summary of the proposed contract. The City Manager indicated they were basically requesting three units seven days a week, eight hours per day. Councilman Grant stated he was recommending one unit five days a week at eight hours per day and one unit, five days a week at four hours per day which would be basically only nine hundred sixty-eight ($968.00) dollars more than our present contract. Mayor Matteson questioned whether this included the Community Services Officer. Councilman Grant indicated it did not. Mayor Matteson questioned the cost of the total increase. Councilman Grant stated the way he figure it the increase is nine hundred sixty-eight ($968.00) dollars, keeping in mind the possibility of having an increase. He stated that we are talking about an excellent department that, traditionally, provides the City with crime prevention programs as a part of its overall functions in this community. He really feels Council is limited on the amount of money available and is convinced the City needs more patrol personnel. Councilwoman Crawford stated there were two things in this report that concerned her. One is the forty seven percent projected increase in multiple officer assignments. The other thing that really alarms her is the average eight minute response time for emergency calls. She felt eight minutes is an awfully long time in an emergency situation. Indications are that the citizens would like more -patrol cars in Grand Terrace and she supported that need. In her opinion, the Community Services Officer has done a very good job instituting a lot of programs and generating a lot of interest. Further, under the chairmanship of Mr. Buchwalter, the City now has an excellent Crime Prevention Committee who, working with the Community Services Officer and the Sheriff's Department, can provide us with the crime prevention programs needed in Grand Terrace which were initiated by the Crime Prevention Officer. She feels the Committee could carry on with the volunteers they have at this time and, with the good leadership of the Chairman, keep these programs going without having to pay for Council Minutes - 5/ 18/87 Page 10 the services of the Crime Prevention Officer. She indicated she would like to see more patrol in this City and reduced response time. Mayor Matteson questioned why the response time is eight minutes. Lt. Reynosa stated there are several factors that could effect response time. One could be that the officer has someone in custody and is booking him at central jail, another could be he is already on a priority one call and he can't break from that call. In that case, we would bring someone in from the County which is a greater distance to be traveled. Shift change may also effect response time. Mayor Matteson questioned if eight minutes is the maximum time. Councilwoman Crawford stated that is an average response time. Lt. Reynosa stated eight minutes, right now, is the average response time for a priority one call. He also indicated an exceptable level for response is three to five minutes fora priority one call. Mayor Matteson asked, if another officer was on duty, would it reduce the response time. Lt. Reynosa stated that, during the time the officer was on duty, it would reduce the response time. However, response time can be affected by the same factors mentioned previously. Right now, you have about sixty-one to sixty-two percent of proactive patrol time available for your officer. Councilman Evans asked if he understood Councilman Grant is proposing that we maintain the same level of service and add one General Law Deputy and eliminate crime prevention. Councilman Grant stated he is proposing to maintain the current level of service but convert traffic patrol to five days a week at eight hours per day or forty hours per week as well as convert the Crime Prevention Officers' postion. Councilman Evans questioned whether all the 567 citations issued were issued by the traffic enforcement officer or is it a combination of your general law as well as traffic. Lt. Reynosa indicated he could not say for sure, but he would say both. Councilman Evans questioned how much revenue is generated for this City by the citations issued in the City. The City Manager indicated so far this year DC fines total three thousand seven hundred thirty nine ($3,739) dollars. Councilman Evans suggested we are not getting a great deal of money from citations issued. He indicated he wants to see more officer on the street but he also recognizes the value of crime prevention because if you can reach potential criminals by Council Minutes - 5/ 18/87 Page 11 positive programs you are going to be decreasing crimes. He indicated his other concern is the staff reflected in multiple officer assignments. He would much rather take a gamble of not funding a traffic unit but convert that one forty hour traffic unit to a general law officer. The cost will be the same. The general law officers could be assign during peak hours. You will not be jeopardizing that officer by having a second unit having to roll from Loma Linda or central, you will have two officers here on an on -going basis. Councilman Grant stated the only difference between what Councilman Evans is saying and he is saying is that he was also including the Crime Prevention Officer position as another twenty hour position which could be used for those high peak times. We are talking about proactive time which is the time an officer is not specifically responding to an offense, a time in which he is seen and which he is patrolling and which he is deterring crime from occurring. Councilman Evans and I agree with respect to converting the traffic because I see no purpose in having him simply as a traffic officer. However, I do not agree with maintaining the Crime Prevention Officer. Mayor Matteson asked if there is a difference in the training for a traffic unit and the general law officer. Lt. Reynosa indicated that generally no, they both attend the same academy. However, the traffic unit will attend intensified traffic investigation and traffic accident reconstruction classes. Mayor Matteson question if any other cities have traffic units. Lt. Reynosa indicated Grand Terrace shares the traffic unit with Loma Linda. Mayor Matteson indicated you need a man who investigates accidents and has expertise in reconstructing. Lt. Reynosa indicated you can train the officers and develop their expertise in investigating these traffic accidents. However, under the proposed contract, rather than eight hours a day, five days a week, you have that accident investigation coverage sixteen hours a day, five days a week and if there is a major accident your primary unit assigned to Grand Terrace will not be -tied up investigating the accident for one or two hours. That is my main concern regarding that shifting over. Mayor Matteson questioned if he was saying it's not a good ideal to shift it over. Lt. Reynosa stated, in his opinion, we could run into some problems if we do have a major traffic accident. It would be the responsibility of the traffic officer to investigate an accident rather than drawing on your one Grand Terrace Officer who may or may not be on duty alone at that time. Council Minutes - 5/ 18/87 Page 12 Mayor Pro Tem Pfennighausen stated that, ideally, we would have an additional officer on the street in Grand Terrace at that time and, consequently, it would not necessitate both of them being tied up. She still contends that the resistance from the SO comes from losing the combined officer with Loma Linda. She indicated Grand Terrace needs a full time officer. It's been pointed out we can always call officers in from other areas of the county. It may be difficult to find an unoccupied officer when he is required. she personally projected a substantial balance in the budget at the end of this year, over and above what is put in reserve and loaned to the CRA. To put our City and our citizens in jeopardy is unreasonable. To take out programs that are working is unreasonable. It should not be a matter of crime prevention verse law enforcement. We need them both. We have a very effective program in crime prevention in Grand Terrace with our kids. The Chairman of the Crime Prevention Committee, Mr. Buchwalter, was at the last Council meeting and begged this Council to support the Crime Prevention Officers program. She felt it would be shortsighted of Council to allow this program to -'go begging. She indicated she feels funds are available for both crime prevention and deterrence. Mayor Pro Tem Pfennighausen indicated she would like to see two officers on the streets in Grand Terrace, seven days a week, day shift and swing shift, and she would like to see one officer on the streets seven days a week, graveyard shift. She would also like to see the crime prevention program continue. We need a detective unit, that's paid off. In reference to Councilman Grants remarks about the heinous crimes that have occurred, we could have had sixty thousand sworn officers in Grand Terrace on any of those given days. They would not have prevented those crimes. There are some crime you cannot prevent simply by having officers around. She is concerned about the parks and the school grounds, the vandalism, that type of crime that may be cut down by patrolling during the time these crimes may occur. You are most effective when you stop crime from becoming an issue and you do that through education. She recommends retaining the Crime Prevention Officer and that we have two full time officer on the streets, day and swing shift, one full time seven days a week graveyard shift. Councilman Grant indicated that, through his work in the corrections area as opposed to law enforcement, he has reached the conclusion that most people do what they do because they want to do it as a rule. Prevention is a crucial thing. While having patrol cars on the streets won.'t stop all crimes, they will reduce or eliminate a lot of it. Councilman Grant was not critizing what the Crime Prevention Officer has done but is suggesting we use the funds available in the wisest way. He feels the people want more patrolmen Council Minutes - 5/18/87 Page 13 While he agreed, partly, with Councilman Evans and Mayor Pro Tem Pfennighausen proposals, he did not agree with retaining the services of the Community Services Officer. He feel we should put that person into a uniform. Councilman Evans stated several years ago there was a study referred to as the Kansas City Study which showed you can have a cop on every corner and it does not decrease crime. He indicated he agreed that prevention is a crucial thing and if you can prevent crime by instilling within the young the basic prinicipal of what law is all about then you are not going to have a problem when they get older. He indicated he agreed the community has to become involved. However, we know that nothing is going to be effective without strong leadership. The City relies upon volunteers and the volunteers have their own lives to lead. He felt we need the full time coordinator to bring that nucleus of volunteers together. In the cost proposal submitted by Lt. Reynosa, one additonal general law officer would cost eighty five thousand eight hundred sixty-nine ($85,869.00) dollars and the traffic unit would cost eight six thousand three hundred twenty ($86,320.00) dollars. He suggested if the traffic unit was replaced by a general law officer it would cost less and the City would be retaining the Crime Prevention Officer. Councilman Evans further suggested the City would get more visibility from a general law officer than from a traffic unit during peak crime periods. Councilman Evans indicated he would much rather eliminated the traffic, go with the general law, keep the crime prevention and get more for the money. Mayor Matteson stated that, while there is a surplus this year, it does not mean there will be a surplus next year and once you go into something like this, it is forever. Mayor Pro Tem Pfennighausen stated that this was the argument for setting up the reserve fund. This money belongs to the people. Give it back to them in an effective law enforcement and a good Crime Prevention Program. Indications from the community are strongly in favor of retaining this program. Councilman Evans indicated he did not agree that a program, once intitiated, would be forever. He recommended eliminating the traffic unit, keeping crime prevention and going with an additional General Law Officer and see what the statistics are at the end of the year. Based on that years experience, the program can be modified. Councilwoman Crawford stated she would like to see one more general law patrol unit for full coverage so we have two patrol cars here in Grand Terrace all the time. When asked about prevention, Councilman Crawford stated she had been Council Minutes - 5/18/87 Page 14 instrumental in having the Crime Prevention Officer put in place and commended her for the excellent programs she initiated and the programs she has carried on that were already in existence. These programs, however, are available through the Sheriff's Department. Councilwoman Crawford stated she would like to see that second officer here twenty four hours a day. If we are going to increase the coverage in the City, there will have to be cuts some place. She indicated she felt that the Crime Prevention Committee now can carry on the programs they have in place. She would rather see that money put towards another twenty four hour, seven day a week, general law patrol unit. CC-87-84 Motion by Councilman Evans, second Mayor Pro Tem Pfennighausen, that Council adopt Schedule A, Option 1, dated May 14, 1987 minus the forty hour traffic unit. Mayor Pro Tem Pfennighausen requested clarification on the number of hours of service the City would receive questioning whether a general law officer would be provided seven days a week, eight hours a day. Councilman Evans stated that if you want to go with a seven day eight hour shift, the cost will increase approximately one hundred thirteen thousand ($113,000.00) dollars. He suggested that, statistically, there are certain days out of a week that your calls for services and your needs may not be as great as other areas. He suggested trying his proposal for a year to see if it worked. Councilwoman Crawford stated that the proposal does not increase the units in the City. Therefore, she could not support the motion. Councilman Grant stated that nothing has changed whatsoever. Motion CC-87-84 carried with Councilman Grant and Councilwoman Crawford voting NOE. Mayor Pro Tem Pfennighausen stated Bill Furlow had assured her not many cities carried on the kind of crime prevention program that Grand Terrace does. She congratulated the city on retaining that program. Mayor Matteson stated he didn't support the Crime Prevention Officer last year because he didn't think she had done an adequate job. This year he felt she has done a fantastic job and he has supported her. The City Manager stated that, as we took this sort of out of the context of the budget, we didn't give the Community Services Officer her office supplies or her special departmental supplies. r Council Minutes - 5/ 18/87 Page 15 CC-87-85 Motion by Mayor Pro Tem Pfennighausen, second by Councilman Evans, motion carried with Councilman Grant voting NOE, to approve the Maintenance and Operations budget for the Crime Prevention Officer Line Item 210 and 220 budges in the amount of six hundred fifty ($650.00) dollars. CC-87-86 Motion by Mayor Pro Tem Pfennighausen, second by Councilman Evans, ALL AYES, that Thomas Schwab be appointed as Grand Terrace's City Manager/Finance Director, effective May 1, 1987. CC-87-87 Motion by Councilwoman Crawford, second by Mayor Pro Tem Pfennighausen, ALL AYES, that Council accept the proposed salary level for the City Manager in the amount of fifty two thousand four hundred forty ($52,440.00) dollars, and adopt a resolution establishing the salary at fifty two thousand for hundred forty ($52,440.00) dollars. The Council meeting adjourned at 7:50 p.m. to the adjourned Council meeting of May 26, 1987 at 7:30 p.m. Respectfully submitted: City Clerk APPROVED: Mayor Council Minutes - 5/ 18/87 Page 16 PENDING CITY CITY OF GRAND TERRACE COUNCIL APPROVAL JUN 11 1W COUNCIL MINUTES ADJOURNED JOINT REGULAR MEETING - MAY 26, 1987 - An Adjourned Regular Joint meeting of the City Council and the Community Redevelopment Agency of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on May 26, 1987, at 7:30 p.m. 40 PRESENT: Byron Matteson, Mayor Barbara Pfennighausen, Mayor Pro Tem Dennis L. Evans, Councilman Susan Crawford, Councilwoman Hugh J. Grant, Councilman Thomas J. Schwab, City Manager/Finance Director Randy Anstine, Assistant City Manager/Community Service Director Loretta Thompson, City Clerk Barbara Michowski, Accountant/Finance Office Manager ABSENT: NONE The meeting was called to order at 7:30 p.m. ItEmployee Salary o Review 1987-88 Loans to Other Agencies 10-200 Mayor Matteson indicated Councilmembers had received a copy of the employees requested wage package for the FY 1987/88 and asked what action they wished to take on this matter. Councilman Grant questioned if this proposal reflected the reanalysis of job descriptions or was it an across the board flat 6% increase based on three per cent for last year and three per cent for this year. The City Manager indicated this is an across the board increase and did not include a job description reanalysis. The reanalysis will be done and brought back to Council. It was the consensus of Council that this matter be postponed until the May 28, 1987 Council meeting for discussion. The City Manager reviewed and clarified the recommendations. CC-87-88 Motion 'by Mayor Pro Tem Pfennighausen, second by Councilwoman Crawford, ALL AYES, that Council approve the budget for Loans To Other Agencies in the amount of two hundred thousand ($200,000.00) dollars). CCLINCIL AG NDA QFM.. Af,,,9�(3) Contingency The City Manager reviewed and clarified the recommendations. Reserves 10-300 CC-87-89 Motion by Councilman Evans, second by Mayor Pro Tem Pfennighausen, ALL AYES, to approve the budget for Contingiency Reserves in the total amount of two hundred thousand ($200,000.00) dollars. Planning The City Manager reviewed and clarified the recommendations. 10-370 CC-87-90 Motion by Mayor Pro Tem Pfennighausen, second by Councilman Evans, ALL AYES, to approve the Maintenance and Operations budget for the Planning Department in the amount of thirteen thousand four hundred ($13,400.00) dollars. Public Health The City Manager advised this account represents the contract 10-390 with the County for Animal Control Services. The City pays the County their actual cost -minus what they collect from dog licenses for any sales they have within the City. The net balance is charged back to the City. CC-87-91 Motion by Mayor Pro Tem Pfennighausen, second by Councilman Grant, ALL AYES, to approve the Public Health Maintenance and Operations budget in the amount of seventeen thousand ($17,000.00) dollars. Parks and The Community Service Director reviewed and clarified the Recreation recommendations. 10-430 CC-87-92 Motion by Mayor Pro Tem Pfennighausen, second by Mayor Matteson, to approve the Maintenance and Operations budget for Parks and Recreation in the amount of eighty seven thousand five hundred ($87,500.00) dollars. Councilwoman Crawford asked why only twleve thousand ($12,000.00) dollars was being budgeted for maintenance of building and grounds. The Community Services Director advised that the maintenance contract for the Terrace Hill Community Park was terminated and is being done in-house. Councilman Evans asked if this was going to be..reflected in your request for an additional body. The Community Services Director indicated that, at this point in time, he feels what is needed is a clerical position more than a general laborer. Councilman Evans indicated his concern is to ensure the maintenance needs throughout the City are done in a timely manner. He questioned whether the present maintenance staff, Council Minutes - 5/26/87 Page 2 which consists of two employees, will be able to provide maintenance in a timely manner. The Director of Community Services advised they have been doing so for the last ninety (90) days. He has discussed this with the maintenance staff. Both feel they can do this maintenance in a specified time period. Councilman Grant indicated that, if there is any need for an additional maintenance person, he would certainly support it in addition to a clerical position. The Community Services Director stated he would like to study it for at least six months. Motion CC-87-92 carried ALL AYES. Weed Abatement The Community Services Director reviewed and clarified the 10-590 recommendations. Mayor Pro Tem Pfennighausen indicated she did not realize the Weed Abatement Program consisted of sterilizing the ground so nothing could grow. She would like to see the City look into some form of weed abatement that would not kill everything, but would do something to enhance the appearance of the City. Mayor Matteson stated that maybe we should develop some kind of beautification program. The City Manager indicated we will certainly look at a beautification program, preparing cost estimates and developing a method of payment for the program. This would likely be presented for the next fiscal year. CC-87-93 Motion by Councilman Grant, second by Councilwoman Crawford, to approve the Maintenance and Operations budget for Weed Abatement in the amount of four thousand eight hundred ($4,800.00) dollars. Councilman Evans asked what the difference was between weed abatement and weed control. The Community Services Director advised weed abatement is physically inspecting property and taking the necessary action against property owners in violation. The weed control is the actual chemical application. Motion CC-87-93 carried ALL AYES Storm Drain The Community Services Director reviewed and clarified the Maintenance recommendations. 10-631 Council Minutes - 5/26/87 Page 3 CC-87-94 Motion by Mayor Pro Tem Pfennighausen, second by Mayor Matteson, ALL AYES, to approve the budget for the Maintenance and Operations for Storm Drains in the amount of eight thousand five hundred ($8,500.00) dollars Planning The City Manager reviewed and clarified the recommendations. Commission 10-801 CC-87-95 Motion by Mayor Pro Tem Pfennighausen, second by Councilman Grant to approve the Maintenance and Operations budget for the Planning Commission in the amount of six thousand three hundred ($6,300.00) dollars. Councilman Evans questioned the increase in the budget for travel, conferences and meetings. The City Manager advised the Planning Commission members are encouraged to attend all the session that are held for Planning Commission members. However, very few elect to take advantage of this training. Councilman Evans suggested the Planning Director make arrangements to have periodic, perhaps quarterly, seminars in the City for Planning Commission members. The:City Manager indicated he will take this suggestion back to the City Planner and suggest he encourage members to attend other existing seminars as well. Motion CC-87-95 carried ALL AYES. Crime Prevention The City Manager reviewed and clarified the recommendations. Committee 10-802 CC-87-96 Motion by Mayor Pro Tem Pfennighausen, second by Councilman Grant, to approve the Maintenance and Operations budget for the Crime Prevention Committee in the amount of two thousand six hundred ($2,600.00) dollars. Councilman Grant questioned if this proposed budget is as presented by the Committee. He was advised it is. Motion CC-87-96 carried ALL AYES. Historical and The City Manager reviewed and clarified the recommendations. Cultural Committee 10-804 CC-87-97 Motion by Councilman Grant, second by Councilwoman Crawford, ALL AYES, to approve the Maintenance and Operations budget for the Historical and Cultural Committee in the amount of two thousand ($2,000.00) dollars. Ir Council Minutes - 5/ 26/87 Page 4 Senior Citizens The City Manager reviewed and clarified the recommendations. Program 10-805 CC-87-98 Motion by Mayor Pro Tem Pfennighausen, second by Councilwoman Crawford, ALL AYES, to approve the Maintenance and Operations budget for the Senior Citizens Program in the amount of one thousand ($1,000.00) dollars. Parks and The City Manager reviewed and clarified the recommendations. Recreation He advised the Committee has increased their budget for travel Committee and conferences to ensure there were funds available for all 10-807 Committee members to attend the California Parks and Recreation Annual Conference if they choose too. This year, the conference will be held in Long Beach. Mayor Pro Tem Pfennighausen questioned whether the Tour de Terrace is paying for itself plus the scholarship recently approved. The City Manager advised that this event is self supporting. Revenue is being projected in excess of the expenses and the scholarship for the FY 1987/88. CC-87-99 Motion by Mayor Pro Tem Pfennighausen, second by Mayor Matteson, to approve the Maintenance and Operations budget for the Parks and Recreation Committee in the amount of five thousand eight hundred ($5,800.00) dollars. Councilman Evans asked if the Parks and Recreation Committee are looking toward sponsoring other events such as 5 and 10-K runs. The Community Services Director advised this was discussed at their last meeting and will be on their agenda again for the June 1st meeting. Councilman Evans asked if the Committee is seriously trying to put something together. The Community Services Director stated the impression he is getting from the Committee is that they are looking towards the Chamber to sponsor the run. Councilman Evans indicated he would strongly recommend that the Parks and Recreation Committee take a look at getting involved in sponsoring such runs. He feels they brings something to a city. He also suggested the Committee may choose to look at sponsoring other events such as bike-a-thons and triathalons. Motion CC-87-99 carried ALL AYES. Emergency The City Manager reviewed and clarified the recommendations. Operations Committee 10-808 Council Minutes - 5/26/87 Page 5 CC-87-100 Motion by Mayor Pro Tem Pfennighausen, second by Councilman Grant, ALL AYES, to approve the Maintenance and Operations Budget for the Emergency Operations Committee in the amount of fifteen thousand six hundred seventy ($15,670.00) dollars. Mayor Pro Tem Pfennighausen commended the volunteers serving on this Committee. She indicated Emergency Operations Center can run hundreds of thousand of dollars to operate. She would venture to guess Grand Terrace's Committee has run well under a hundred thousand dollars because it has all been done with volunteers. Parks Projects The Community Services Director reviewed and clarified the 13-445 recommendations. CC-87-101 Motion by Councilman Grant, second by Councilwoman Crawford, to approve the Park Projects budget in the amount of fifty four thousand two hundred ($54,200.00) dollars. Councilman Grant questioned the status of the Pico Park Site. The Community Services Director indicated he has not heard from Sue Noreen of Edison for well over a month. The last time.he talked to her she advised the proposal had been forwarded to the Real Estate Division. The Real Estate Division is considering the City's request for a long term lease. Councilman Evans questioned whether the intent was to develop Pico for "sandlot" type sports. The Community Services Director stated the plans are for turf with an irrigation system. Councilman Evans questioned the amount budgeted for this project. The Community Services Director stated, if we can get the water rights approved, the park could be developed for the budgeted amount. If Edison does not approve the water rights, the budgeted amount will not even buy a water meter. He further suggested if we don't get the water right it may not be viable to water Pico Park. In that case, Pico Park may be developed as less of an improved park site. Mayor Pro Tem Pfennighausen suggested Edison be contacted frequently until we find out what their decision is on the City's proposal. Councilman Grant agreed that we have to show a positive agressiveness here. He indicated he felt Edison would not refuse the City's request for water rights. However, if they did, he indicated he would like to see the park developed anyway. Even if it is "sandlot", it is still recreation. r Council Minutes - 5/26/87 Page 6 Motion CC-87-101 carried ALL AYES. Street and The City Manager reviewed and clarified the recommendations. Signal Lighting 16-510 Mayor Pro Tem Pfennighausen questioned if the audit on the street lights that Council asked for two weeks ago has been done. The City Manager indicated we are going to put a flyer in the sewer billing requesting that any person who has a street light out in front of their house or anywhere on their street call the City. We will compile a list and notify Edison who will come out and repair the street lights. CC-87-102 Motion by Mayor Pro Tem Pfennighausen, second by Councilman Grant, ALL AYES, to approve the Maintenance and Operation budget for Street and Signal Lighting in the amount of thirty six thousand ($36,000.00) dollars. Road Maintenance The Community Services Director reviewed and clarified the 16-900 & 910 recommendations. The Community Services Director advised the increase in the budget amount is due to additional roadways in the community that are in a distressed state and require repair in the upcoming fiscal year. Councilwoman Crawford questioned what was included in item 258 - Contractual Services - others. The Community Services Director stated that anything that is non -patching or sealing in nature is included in this item. CC-87-103 Motion by Mayor Pro Tem Pfennighausen, second by Mayor Matteson, ALL AYES, to approve the Maintenance and Operations budget for Road Maintenance in the amount of one hundred fifty three thousand eight hundred ($153,800.00) dollars. Weed Control The Community Services Director reviewed and clarified the 16-901 recommendations. Mayor Matteson questioned the difference between weed control and chemical weed control. The Community Services Director indicated chemical weed control is the actual chemical application and weed control is the physical cleaning up of property by County crews if the property owner does not do so. Mayor Pro Tem Pfennighausen questioned where the areas of concentration are. The Community Services Director stated the biggest areas are Main Street, Mt. Vernon Avenue, Barton Road and any storm drain corridors. Mayor Matteson questioned what the biggest cost is. The Community Services Director advised the chemical is quite expensive. Council Minutes - 5/ 26/87 Page 7 Councilwoman Crawford indicated she would like to find some alternative method to handle weed control other than poison. CC-87-104 Motion by Mayor Pro Tem Pfennighausen, second by Councilwoman Crawford, ALL AYES, to approve Maintenance and_Operations budget for Weed Control in the amount of fifteen thousand nine hundred ten ($15,910.00) dollars and the City look into alternatives to the use of poison for weed control. Traffic Signal The Community Services Director reviewed and clarified the Maintenance recommendations. 16-909 CC-87-105 Motion by Mayor Pro Tem Pfennighausen, second by Councilman Grant, ALL AYES, to approve the Maintenance and Operations budget for Traffic Signal Maintenance in the amount of seven thousand ($7,000.00) dollars. School Crossing The Community Services Director reviewed and clarified the Guard recommendations. 17-910 CC-87-106 Motion by Mayor Pro Tem Pfennighausen, second by Councilman Evans to approve the Maintenance and Operations budget for the School Crossing Guard in the amount of two thousand six hundred seventy five ($2,675.00) dollars. Councilwoman Crawford questioned whether the available balance in the Traffic Safety Fund can be used for something else or must it be accrued. The City Manager indicated he feels we can use it in conjunction with anything that will improve traffic safety. He advised he would investigate this matter and report back to Council. Councilman Grant indicated that about four years ago there were two crossing guards. A majority of Council voted to reduce the number of crossing guards to one. At that time he was convinced the City would regret that decision. He was wrong and he is delighted. Motion CC-87-106 carried ALL AYES. Street Sweeping The Community Services Director reviewed and clarified the 18-908 - recommendations. CC-87-107 Motion by Councilman Evans, second by Councilman Grant, ALL AYES; to approve the Maintenance and Operations budget for Street Sweeping in the amount of thirty two thousand ($32,000.00) dollars. Wastewater The City Manager reviewed and clarified the recommendations. Disposal -Colton 21-570 ` Council Minutes - 5/26/87 Page 8 CC-87-108 Motion by Councilman Evans, second by Mayor Pro Tem Pfennighausen, ALL AYES, to approve the Wastewater Disposal - Colton budget in the amount of two hundred forty thousand ($240,000.00) dollars. Wastewater The City Manager reviewed and clarified the recommendations. Disposal Grand Terrace 21-572 CC-87-109 Motion by Councilman Evans, second by Mayor Pro Tem Pfennighausen, ALL AYES, to approve the Maintenance and Operations budget for Wastewater Disposal - Grand Terrace in the amount of thirty seven thousand nine hundred fifteen ($37,915.00) dollars. Architectural The City Manager reviewed and clarified the recommendations. Barrier Removal 11-902 CC-87-110 Motion by Councilman Evans, second by Mayor Matteson, ALL AYES, to approve the Maintenance and Operations budget for the Architectual Barrier Removal in the amount of fifteen thousand ($15,00.00) dollars. Traffic Control The City Manager reviewed and clarified the recommendations. Upgrade 18-911 40 CC-87-111 Motion by Councilman Evans, second by Mayor Matteson to approve the Traffic Control Upgrade budget in the amount of one hundred thirty five thousand six hundred five ($135,605.00) dollars. Councilman Evans requested an update on the modification at Barton Road and Mt. Vernon. He was advised we are still trying to acquire a right-of-way. The property is still in escrow and if it does sell and the site develop, the developer would be required to grant the City the necessary easement. Another option would be to enter into a condemnation. Right now it is in a holding pattern. The project is not going according to the_ time line due to the fact that we are waiting to acquire the property free rather than go into a condemnation. The City Manager indicated staff is reluctant to bring condemnation proceedings because of the cost involved. He indicated that, close to the time when it is necessary to complete the Barton Road Upgrade, we would recommend condemnation proceedings begin, if necessary. If Council would like us to proceed with condemnation now, you can direct us to do so and we would certainly proceed. He advised we will be making every attempt to complete this project next year. Council Minutes - 5/26/87 Page 9 t'ayor Pro Tem Pfennighausen indicated she would like to see some kind of deadline set on securing this easement either by donation or condemnation. Councilwoman Crawford indicated something she would like to see done is to have the freeway signs read Barton Road, Grand Terrace. Motion CC-87-111 carried ALL AYES. Council recessed at 8:50 p.m. Council recovened at 9:00 p.m. CC-87-112 Motion by Councilman Evans, second by Mayor Pro Tem Pfennoghausen, to approve the balance of the budget. Councilman Grant stated Council had agreed to review the budget line by line and that is what he wised to do. Councilwoman Crawford concurred. Councilman Evans withdrew his motion with the seoncd concurring. Modifications The City Manager review and clarified the recommendatons. Barton Road and Mt. Vernon Ave. 10-911 CC-87-113 Motion by Councilman Evans, second by Mayor Pro Tem Pfennighausen, ALL AYES, to approve the Modifications to Barton Road and Mt. Vernon Avenue budget in the amount of twenty thousand ($20,000.00) dollars. Barton Road The City Manager reviewed and clarified the recommendations. Overlay 18-913 CC-87-114 Motion by Councilman Evans, second by Councilman Grant, ALL AYES, to approve the Barton Road Overlay I-215 to Southern Pacific Railroad in the amount of thirty two thousand five hundred ($32,500.00) dollars. Widening Barton The City Manager reviewed and clarified the recommendations. Road to Canal and Michigan 18-920 CC-87-115 Motion by Mayor Pro Tem Pfennighausen, second by Councilman Evans, ALL AYES, to approve the widening of Barton Road -Canal to Michigan in the amount of three hundred fifteen thousand ($315,000.00) dollars. Council Minutes - 5/ 26/87 Page 10 Councilman Evans suggested some consideration be give to beautification along Barton Road. The City Manager advised he would look into it and prepare a report for Council's consideration. Westar Councilman Grant questioned whether Council could do something to assist Westar put their proposed development together. The City Manager stated if the developer can get past the first phase, which is enticing one of the anchors from the Colton development, Council will have the opportunity to show a very strong commitment to the project. This will be in terms of a willingness to at least talk about using the city's powers of eminent domains to guarantee assembly of the property. The developer will want to enter into some type of contractural relationship. It's going to require a four fifths vote to send a message to the people that own the property that Council is serious. He suggested that, at this point, we touch base with the developer to see if there is anything we might do to assist them. Councilman Evans suggested the City Manager contact Westar and request an update. The City Manager agreed to do so. Law Enforcement Mayor Pro Tem Pfennighausen indicated she fully intends to request Council to rescind the action taken on the Law Enforcement Contract. She indicated the issue got so confused by the time it was over she feels we did not get what we wanted. She has prepared a motion which she distributed so Council will have time to review it. Councilwoman Crawford expressed her appreciation that this issue was going to be discussed again. She felt by adopting what we did, we did the City a great disservice since we did not improve on coverage in the City. The Council meeting adjourned to the regularly scheduled Council meeting to be held May 28, 1987 at 5:30 p.m. Respectfully submitted: City Clerk APPROVED: Mayor Council Minutes - 5/26/87 Page 11 C STAFF REPORT C R A ITEM ( ) COUNCIL ITEM (X) MEETING DATE: June 11, 1987 AGENDA ITEM NO. SUBJECT TRAVEL BY A COUNCIL MEMBER FUNDING REQUIRED NO FUNDING REQUIRED At the April 9, 1987 Council meeting, Council adopted a Travel policy. The policy provides for Council approval of Council members travel outside of the five southern California counties. Attached please find a copy of the material regarding the National Council for Urban Economic Development Conference to be held in San Francisco June 21 - 23, 1987. The conference is on "Developer Fees Help or Hindrance to Local Growth?" Councilwoman 40 Crawford wishes to attend this conference. STAFF RECOMMENDS THAT THE COUNCIL: APPROVE THE ATTENDANCE OF COUNCILWOMAN CRAWFORD AT THE NATIONAL COUNCIL FOR URBAN ECONOMIC DEVELOPMENT TO BE HELD JUNE 21 - 23, 1987 IN SAN FRANCISCO. LT:ac COUNCIL AGENDA ITEM NO. 2 E When a new office building leads to increased traffic congestion, who pats? When that same building results in new jobs, who profits? If the necessaiv infrastructure is provided but the offices remain vacant. who loses? In many instances, communities are finding that the cost of grovyth exceeds the benefits of added employment and taxes. And. in their search for new revenue sources to finance infrastructure improvements necessitated by a th. some local officials have decided that the e-oveloper should pick up part of the tab. If charging a developer to develop seems far- fetched from your community's perspective. consider the town of Purcellville. Virginia — population 1,800. Last year the town council imposed a moratorium on development applications until it finds the $1.5 million needed to expand the local water system. With half the town land still undeveloped, residential plans now on the drawing board would double the Purcellville population. Who should pay- for the water hook-ups and roads? Developer fees, exactions, impact fees —by whatever name, are they part of the solution or tst another problem? Will they foster reasonabie growth or just deter development and accompanying benefits? Will they price out first- time homebuvers or do they make new housings infrastructure possible? Can they legally be v targeted for specific uses? What about political feasibility? And, perhaps most significantly-. even if thev don't seem to make economic sense toda_v. y what about tomorrow? This is an important and controversial issue with experts convincingly arguing both sides. Join public and private development practitioners from across the country as speakers representing the Urban Land Institute. the American Planning Association. the National Association of Homebuilders. CUED and CAI.ED explore the pros and cons of developer fees in the city that has pioneered their use to manage commercial growth. .loin Us in the City By the Bay The Ramada Renaissance is located in the center of one of the world's great cosmopolitan cities. Nearby, cable cars clatter and clang along their ancient roller coaster routes. Famous restaurants beguile with aromas of Sourdough and steamed crabs. And two blocks away. Union Square beckons with exclusive stores. smart boutiques and stalls of fresh cut flowers. Whether you join us just for the conference or plan to spend a few extra days by the bay. San Francisco has much to uffer. Nlalce your travel pians now and take adyanta.ge of all available discounts. 10 De-41op'e'r Fees; Help Sunday, June 21 Registration (5:00 :00 p.m.) Monday, June 22 Registration (7:30 a.m.-5:00 p.m.) Welcome and Overview (8:30-8:45 a.m.) Overview of Developer Fees: Help or Hindrance to Local Growth? (8:45-9:30 a.m.) `,that are de•:e:cider :ees and on• do the,- %vork ' :What -oie have they piayed r. economic deg e!opment`thhai are :he legal. political and economic Issues .rioived" Are the- a help or hindrance to ,ocal rou•th' Financing Infrastructure Through Developer Fees: Current Practices (9:45-11:00 a.m.) Local officials nationwide are lookin-cr to developers to pay for the basic services reauired for added growth. What types of infrastructure improvements are developers paying for" Hoer much of these improvements is !e,:,;iily mandated and how much is yoluntar;" %Vhat :re the implications for ;rowan, vs. mature cities" What •.yorss best where" Legal Implications of Developer Fees (11:00 a.m.- 12:00 noon) The complicated :ssue of de eloper fees has moved :rom the board roem :o the court room as local aoyernment Negotiating Developer Fees Because each real estate deal structure is different. no standard formula or r uies-of-thumb can be readily applied; to determine a fair and reasonable fee level. 11.1ule precedents or similar situations are a point of reference. the fee structure is frequently as much a function of project politics and negotiating savvy as financial imperative. Public and private sector players must understand how each sector affects or is affected by the development process. After debating the pros and cons of developer fees throughout the conference. spend Tuesday afternoon (2-5 p.m. )with real estate advisors. consultants and developers to master the art of negotiating fees and exactions. Learn how to avoid "handcuffing" the deal with excessive demands while not losing sight of the concerns of anti -development constituencies. how to negotiate Conference Sponsors —Join � This technical conference is sponsored by the National Council for urban Economic Development and the California Association of Local Economic Deyeiopment. CUED founded in 1967 to conduct research and disseminate information on the practice of urban economic development. is a nonprofit :membership or_anization dra ill,, members :rom both the public and private Sectors. COED s ser: ices —a biwrek!v newsletter. a quarterly journal. technical publications and conlerences. and an information clearim-4house are available at 1-4265. Expanded ser; ices for corporate a(Iencv members is S575. I C-A-LED is a me ;.ber�htp or-ianization loaned to encoura_or and .irsist rainmullit": ecnnumu• t!eye!c1,Inrat � and job creat:un in Cali:c rn.a. Nleinbersh;p € Hindrance to Local Growth? and developers battle over the specifics of paying r ;rowth. Land use controls are common practice. but shifting of fiscal responsibility has raved some + _si . tiestions `.Xhat are the limits and constraints to \t 'itv Can exact from develooers" Shouid ;Cr, •r rt qu:r+-d 'o pav for sen•tces that had once _,overnmrnt ' ' 1�heon hevnote ,12:00-1:30 p.m.) Tuesday, June 23 The Economics of Developer Fees: Who Bears the Burden? (9:00-10:30 a.m.) Basic economic principles imply that a shift of costs to the private sector will result in a shift of costs to the consumer �Vho pays the price for developer fees" Will the, foster reasonable u)rowth or •ust deter development? `•Vho are the winners and losers in .his economic same of -A_z -Zeapuusible for :`nancing Local Growth? : 1.30— p3ssILt`= .he `)ti(-k ' Alternatives to Deveiooer Fees 10:45 a n —12:15 p.m.) .:: :'� -+'.irk, [r:L:nlC:u;i.l.,,;� "ldtie :..:;,L"��,--.-.;.••"�•,�}j- `+-tt 'i",IC .e+,ai. pollricai and'd, tconornic issues surrounding c , t �r^wr 'cr ac�,s; ;nre :n r t idin._ <er: ur` Je•:eioper :ees have !orced communities into thinking of JHA, 1;+ •r•%,ae par:::ersi:ips to; r:+.suLa:ion• alternatives. «lza at are special districts. privatization nd :._v :c ::a••e focused on the marketplace to pick up 6row;h management strategies"I Are they part of the _ ernment has left off. How much can solution or just another problem? reasonably expect the private sector to pay for ' Developer Fees for Social Investment (3:15-4:45 p.m.) panelists Include: Carr; iunities are asking developers to provide services that art outside of their project's boundaries. Examples r_:n_e :rom neighborhood reinvestment to art in public Thomas Blanchard Sean Quinn Di.i(es to housing to public education and job training. Executive Vice President Greater Norfolk Corporation Economic Development Coordinator What -•!se are developers paving for and does this make 'Norfolk. %'in�inia City of Fairfield _', n:%1n1C sense? Fairfield. California Louis DeMars Senior Vice ?resident Douglas Porter Miller & Schroeder Financial Director of Development I Minneapolis Minnesota Research Cuban Land Institute Bill Dohr (invited) Washington. D C. Snp cial Workshop Deour.-Assistant Secretan- E:onorn:c Development Gilbert Ray ua\oacC�a involving public funds and programs—inAdmin:stratior. short. Partner sw *oirna-e the negotiating process work. The fee for ,Vasiz;-; Iton. D +C O'Nleivenv a Mvers .e ;rn;n_- to negotiate fees is just S35 for CAL.ED or CUED lames Duncan Los :kn2e!es. California nlem..:)gr s. S45 for non-members. Onlv those registered for President -Elect, American Richard Reese the fulli conference may attend the workshop. Planning association Principal i Faneiislts for this special workshop include: Director of Land Services Westrends Development G 1-eg Glass, Exec. Vice President for Development. Austin. Texas Company Phoenix. Arizona Wt st Coast. Melvin Simon & Assoc.. Los Angeles. Victor Grgas Caiifornia Development Planning David Spielberg Kean Munkacv. Director. Development Services. Director Attornev Haievon Ltd.. San Francisco. California Community Development Orride. Herrington. & Sui Rnbert Riley. E-:ec. Vice President for Development. Commission of Los Angeles Counry Company+ Kimbell Small Properties. San Jose. California Commerce, California San Francisco. California ,.er aid Tr imbie. exec. Director. Center City Nancy Stroud Cc:e!c,! r1.ent Com— San Diego. California Eric Hasseltine Partner Director of advanced Plannin+a Burke. Bosselman and Wt y y n�d Sa +'�� The Hoffman Compam' Concord. California Boca Raton. Florida and Chicago. Illinios Don Hunter Shirlev Wiseman sir."ce--w` .r! mciude publicatior-s. training programs. President Vice President.Treasurer and se :::::are —.ire available at S25 for students $65 for Hunter :nterests Inc National association of He :ndivid'.. -� ;'r; :or sovernment a,encies and non- armapolis Mar. -land Builders •rofi = •::;: �_�r; :or corporations. Washin-aton. D C. Vern Lawson CA; ED :. -1: ED have come together to offer a joint Execut:ve Director Bill White --ir :)+" •:•_- :both or+,anizaticns. itvou five in Lancaster Economic Executive Director • r1 : no, take 3dvanta+lse of the excrilen: Dr r'tocmrnt Corp. Mavors Office on HousinL • :I:c,. associations provi4e" The conitmed rate Lancas;er, California Econctic Development San Francisco. California is �2SO ibasic ser••tcisl for ,o+•ernment Kristen McCormack _ • s, he rate is 5355 ibasic se^: ices: or �655 r Apnl Young lid sen icesi: for corpnr.luons r rill r a t�.5 �t•= + r� : t;i. r .it) i?. roil i�ir^i +.,r or +�S exCardrd �cr::rtst 'I ':! i, .otn =•m::T11.Ii11t% servi(r, Faulax "i: r !:conomic 'opt il:rre's an adds:.-a+.'u: +�—:.G 't, ti % ; + „ %+,•t:>n. �la�+ac!n:art:s Dr:cl .cn;r:. \uthority ui• hence and wor'.c.. .t: �+•t-,.,.c.. c _ " a STAFF GATE: June 3, 1987 REPORT C R A ITEM ( ) COUNCIL ITEM (X) MEETING DATE: June 11, 1987 AGENDA ITEM NO. SUBJECT REJECT LIABILITY CLAIM NO. GTLC 87-03 FUNDING REQUIRED NO FUNDING REQUIRED X The City of Grand Terrace has received a claim from the attorneys of Roberts & Morgan on behalf of Joseph and Mary Bryan, 15713 Lipari Dr., Moreno Valley, CA 92388. 4I The claim is for injuries and damages as a result of an accident on February 17, 1987 on Reche Canyon Road approximately 54 feet south of Gunnison Street. The location of the accident is outside the City of Grand Terrace and staff is recommending full rejection of this claim for lack of liability. STAFF RECOMMENDS CITY COUNCIL REJECT THIS CLAIM AND REFER TO OUR CLAIMS ADMINISTRATOR. TS:bt UKCIL AG---N7)A ETGMA �/ DATE: June 2, 1987 STAFF F REPORT C R A ITEM ( ) COUNCIL ITEM (X) MEETING DATE: JUNE 11, 1987 AGENDA ITEM NO. SUBJECT AWARD THE ANNUAL RECREATIONAL SERVICES CONTRACT FUNDING REQUIRED X NO FUNDING REQUIRED DURING THE MONTH OF MAY, 1987, THE GRAND TERRACE PARKS & RECREATION COMMITTEE, HEARD AND REVIEWED PROPOSALS FROM THE SAN BERNARDINO YMCA, AND PEOPLE HELPERS, INC. SAID PROPOSALS DEALT WITH PROVIDING THE CITY OF GRAND TERRACE WITH RECREATIONAL SERVICES FOR THE FY 87/88. AFTER REVIEWING BOTH PROPOSALS, THE PARKS AND RECREATION COMMITTEE, DURING THE REGULAR MEETING OF JUNE 1, 1987, BY WAY OF A UNANIMOUS VOTE, RECOMMEND RENEWING WITH PEOPLE HELPERS, INCORPORATED. IN VIEW OF THE FACT THAT PEOPLE HELPERS, INC., HAS STATED THAT THERE WILL BE NO INCREASE IN CONTRACTUAL CHARGES, AND IN ADDITION TO THEIR ASSIGNED STAFF S OUTSTANDING JOB PERFORMANCE, CITY STAFF SUPPORTS THE RECOMMENDATION OF THE PARKS AND RECREATION COMMITTEE. STAFF RECOMMENDS THAT THE COUNCIL: AWARD THE ANNUAL RECREATIONAL SERVICES CONTRACT TO PEOPLE HELPERS, INC., IN THE AMOUNT OF $46,470.00. RLA QtJNC1L AGENDA rfW A2 G JU." 11 jGC7 KLUL v ED CITY OF GRAND TERRACE lit PARKS 8 RECREATION COMMITTEE MEETING 19-67 MONDAY, MAY 18, 1987 CITY OF GRAND TERRACE MINUTES MEMBERS PRESENT: Chairman Louis Galvez, Barbara Conley, Lennie Frost, Jason Otter, Dick Rollins Dave Widor ABSENT: Chuck Percy, Ken Rinderhagen CITY STAFF PRESENT: Randall Anstine, Renee McCarthy GUESTS: Jane Ainsworth, Ken Brock, Dave Livingston, Tony Mino CALL TO ORDER: 7:35 PM by Chairman Galvez AEGIS. 1. Minutes of the April 7, 1987 meeting were reviewed and corrected and upon a motion by Dick Rollins and seconded by Dave Widor approved by unanimous vote. 2. Minutes of the April 21, 1987 meeting were reviewed and upon a motion by Dick Rollins and seconded by Dave Widor approved by unanimous vote. 3. YMCA PRESENTATION --San Bernardino YMCA presented to the Committee their proposed contract for recreational services for the 1987/88 fiscal year. Proposal package was perused by Commissioners and various questions directed to the representatives of the YMCA. Commissioners will more closely scrutinize the content of the proposal of the YMCA and PHI. Commissioners will vote and make a recommendation for contract services for 1987/88 to Council at the June meeting. 4. TOUR de TERRACE --Chief Auto Parts has donated $150 towards the Tour. Everything is going according to plans. S. PICO PARK SITE --No further information from Edison has been received. E. FEASIBILITY STUDY --Commissioner Frost attended the initial Planning Commission meeting. Lennie Frost made the motion we request Council to appropriate 10+ acres of land in addition to proposed Pico Park Site for Park land. Seconded by Louis Galvez. PYJh�ClL AG�IhID.Q STEM L/)/ This recommendation is based on study of the feasibility land study with the following boundary recommendations: 1. North by Barton Rd. 2. East of Michigan. 3. South by Pico. 4. West by I-215 8 railroad tracks. ACTION ITEM SUBMITTED IO CITY COUNCIL 7. S 8 10K RUN --After thorough analysis of financial, physical and geographical considerations, it does not appear feasible to pursue the idea of a GT Run at the present time. It is the general consensus of this committee to review the possibilities of a run from time -to -time to see if any of the variables change significantly to warrant sponsoring .a run in future years. S. CPRCMB WORKSHOP --Commissioners Frost and Conley attended said workshop sponsored by the Parks 8 Recreation Department of Redlands. Workshop was specifically geared towards commissioners and the inland empire needs. It was recommended that all commissioners attempt to attend in 1988. S. HERSHEY YOUTH PROGRAM --Hershey has a track 8 field Youth Program that is free to participants. Local and State qualifying meets are held in surrounding areas during June/July. Commissioner Conley recommended that Grand Terrace promote or become a part of this National Track most in 1988. To be discussed at the appropriate time in 1988. Meeting adjourned at 10:00 pm. Respectfully submitt d, arbara M. Conley Recording Secretary JUN 11 W COMMISSION & COMMITTEE REPORT'S COUNCIL MEETING DATE: Jfin P_ l 19S 7 DATE: June 1- 1997 COMMISSION/COMMITTEE: PARKS AND RECREATI❑N SUBJECT: PROPOSED PARK LAND Ever increasing Grand Terrace population with an ever diminishing amount of open space. Limited recreational facilities for the residents of Grand Terrace. Facts_ Under California State guidelines CS acres per 1,000 to population) Grand Terrace is underutilized for parkCs). Grand Terrace currently only has one small developed park adjacent to Terrace Hills Junior High. If land is not targeted, and purchased soon, no available large acreage of land will be available for future parks. Grand Terrace should not limit or depend on lease land for parks, but use lease land as a compliment to City owned and maintained parks. Ideally, land could be acquired close/next to school property to increase the inherent qualities. In any event, after a thorough feasibility study by staff, it is apparent that large acreage of land is still available in Grand Terrace that should be given consideration for parkCs). It would be the future thinking of this Committee that long range planning could include a possible sports complex for various recrational opportunites not currently met by existing facilities. Based on the feasibility study this Committee would like Council to consider the possiblity of a park(s) 10+ acres located within the following boundaries: North by Barton Rd. East of Michigan South by Pico West by I-21S & railroad tracks If no land is appropriate and purchased with foresight, there may come a time when a park is of utmost priority and no land will be affordable and/or WOavailable. COUNCIL AG�DA" M i SOLUTION• 1. Appropriate/plan for future park(s). 2. Appropriate with an established financial purchase schedule for future parkCs). 3. Do nothing. Accept Alternative #2 above. 46 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AMENDING THE MUNICIPAL CODE OF THE CITY OF GRAND TERRACE, CA, BY DELETING CERTAIN PORTIONS PERTAINING TO ENVIRONMENTAL HEALTH AND ADOPTING BY REFERENCE THAT PORTION OF DIVISION 3, TITLE III OF THE SAN BERNARDINO COUNTY CODE KNOWN AS THE UNIFORM ENVIRONMENTAL HEALTH CODE, WITH EXCEPTIONS THERETO. THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. Existing provisions of chapter 8 of the Municipal Code of the City of Grand Terrace pertaining to health, sanitation and environmental health are inappropriate in view of recent extensive revisions to and renumbering of Division 3, Title III of the San Bernardino County Code, now known as the Uniform Environmental Health Code, previously adopted by reference by this City. SECTION 2. The Municipal Code of the City of Grand Terrace is hereby amended by repealing sections 8.04, 8.08, 8.28, 8.32, 8.36, 8.48, 8.60, 8.64, 8.76, 8.80, 8.84, 8.88, 8.92 and 8.100. SECTION 3. The Municipal Code of the City of Grand Terrace is hereby amended by restating the substance of those provisions repealed in foregoing Section 2. and adding other environmental health regulatory subjects as follows: CHAPTER 8. Environmental Health Code (EHC) Sections: 8.04.010 - Purpose. 8.04.140 - Exceptions to Adopted Code. 8.04.150 - Remedies/Penalties. Section 8.04.010 - Purpose Pursuant to California Health and Safety Code Section 480 et seq., 500 et seq., 1155.5, Title 17 of the California Administrative Code, and other relevant state law, for the protection of the environmental public health, the issuance of permits and collection of fees, and providing penalties and remedies for the violation of such regulations, there is hereby adopted by the City of Grand Terrace as its Environmental Health Code (EHC), that certain code known as the Uniform Environmental Health Code, being Chapters 1-11, Division 3, Title III of the San Bernardino County Code, except as provided in J A section 8.04.140 following. The City of Grand Terrace designates the San Bernardino County Department of Environmental Health Services (DENS) as the enforcement agency for the purpose of this Environmental Health Code and all state law pertaining to environmental health. Pursuant to California Government Code Section 50022.6, a copy of said code is on file in the office' of the City Clerk,of the City of Grand Terrace and the same is hereby adopted and incorporated as fully as if set out at length herein. Section 8.04.140 - Exceptions to Adopted Code far The Environmental Health Code is amended, changed, or deleted as follows: Chapter 7 - Article 2 - Underground Storage of Hazardous Substances, is deleted. Chapter 8 - Article 2 - Refuse collection, is deleted. Chapter 8 - Article 4 - Sewage Holding Tanks, Article 6 - Designated Maintenance Areas, and Article 7 - Operation of Multiple Ownership Septic Systems, are deleted. 8.04.150 - Remedies/Penalties It shall be unlawful for any person or entity to deny access, interfere with, prevent, restrict, obstruct, or hinder the Department (60 of Environmental Health Services' (DENS) employees or agents acting within the scope of their duty or agency. Offering physical resistance or bodily attack upon authorized representatives of DEHS acting within the scope of their duty or agency is a misdemeanor, punishable by imprisonment in the County jail for not less than ten (10) days, without the alternative of a fine. In addition to criminal prosecution, civic action, and every other remedy or penalty provided by law, public nuisance may be abated or enjoined in an action brought by DENS, or under circumstances immediately dangerous to public health or safety may be summarily abated by DEHS enforcement officers as provided herein or otherwise in the manner provided by law for the summary abatement of public nuisances. Except where punishable as a misdemeanor or felony under State law or herein, any person or entity who violates any provision of this Environemtnal Health Code (EHC) shall be guilty of an infraction and upon conviction thereof shall be punished by a fine of not less than twenty-five dollars ($25.00) but not exceeding one hundred dollars ($100.00) for a first violation, a fine not exceeding two hundred dollars ($200.00) for a second conviction, within one (1) year, and a fine not exceeding five hundred dollars ($500.00) for the third conviction within one (1) year, the fourth and additional convictions -2- within one (1) year shall be punishable as misdemeanors and shall be punished by a fine not less than two hundred fifty dollars ($250.00) nor more than one thousand dollars ($1,000.00), or by imprisonment in the County jail for a term not exceeding six (6) months, or both, and such convicted person or entity may in the discretion of the court be adjudged in addition to the above penalties, to be liable to DEHS for all necessary costs incurred in investigation, discovery, analysis, inspection, clean-up, and other actual costs incurred by DEHS or its agents pertaining to the violation. Except where punishable as a misdeameanor or felony under State law or herein, any person or entity who violates any provision of this Environmental Health Code (EHC) shall be guilty of an infraction and upon conviction thereof shall be punished by a fine of not less than twenty-five dollars ($25.00) but not exceeding one hundred dollars ($100.00) for a first violation, a fine not exceeding two hundred dollars ($200.00) for a second conviction, within one (1) year, and a fine not exceeding five hundred dollars ($500.00) for the third conviction within one (1) year, the fourth and additional convictions within one (1) year shall be punishable as misdemeanors and shall be punished by a fine not less than two hundred fifty dollars ($250.00) nor more than one thousand dollars ($1,000.00), or by imprisonment in the County jail for a term not exceeding six (6) months, or both, and such convicted person or entity may in the discretion of the court be adjudged in addition to the above penalties, to be liable to DEHS for 400 all necessary costs incurred in investigation, discovery, analysis, inspection, clean-up, and other actual costs incurred by DEHS or its agents pertaining to the violation. Each day or portion thereof in violation shall be considered a separate and distinct offense. The owner, manager, and operator of every activity or facility subject to the jurisdiction of this EHC shall be responsible for any violation by any employee of any of its provisions. Payment of any penalty or serving any term of imprisonment herein provided shall not relieve any person or entity from the responsibility of correcting the condition constituting the violation. SECTION 4. Effective Date - This Ordinance shall be in full force and effect at 12.01 a.m. on the 31st day after its adoption. SECTION 5. Posting - The City Clerk shall cause this Ordinance to be posted in three (3) pu6Tic places within fifteen (15) days of its adoption, as designated for such purpose by the City Council. SECTION 6. First read at a regular meeting of the City Council of said City held on the day of , 1987, and finally adopted and ordered posted at a regular meeting of said Tity Council on the day of , 1987. -3- ATTEST: City Clerk of the City of Gran Terrace and of the City Council thereof. Mayor of the City of GrandTerrace and of the City Council thereof. I, LORETTA THOMPSON, City Clerk of the City.of Grand Terrace, do hereby certify that the foregoing Ordinance was adopted at a regular meeting of the City Council of the City of Grand Terrace held on -the day of 1987, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Approved as to form: City Attorney -4- City Clerk STAFF REPORT 040 C R A ITEM ( ) COUNCIL ITEM QX) MEETING DATE: June 11, 1987 AGENDA ITEM NO. SUBJECT RETENTION OF THE CRIME PREVENTION OFFICER POSITION FUNDING REQUIRED NO FUNDING REQUIRED Mayor Pro Tem Pfennighausen requested that the retention of the position of Crime Prevention Officer be discussed. �� If 4W LT:ac COUNCIL AGENDA ITEM NO. 61� STAFFGATE: June 3, 1987 REPORT C R A ITEM ( ) AGENDA ITEM NO. COUNCIL ITEM (x) MEETING DATE: June 11, 1987 i SUBJECT ADOPT CITY OF GRAND TERRACE BUDGET FOR FISCAL YEAR 1987/88 FUNDING REQUIRED NO FUNDING REQUIRED The Budget for the City of Grand Terrace was reviewed at previously advertised budget hearings. The City adopted a Budget for fiscal year 1987/88 with total revenues of $2,742,684 and expenditures for the total of $3,251,918. STAFF RECOMMENDS: ADOPT THE ATTACHED RESOLUTION ADOPTING A BUDGET OF ESTIMATED REVENUES AND EXPENDITURES FOR THE FISCAL YEAR 1987/88. TS:bt WA-1W- L— ACPjDA M J) RESOLUTION NO. 67- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ADOPTING A BUDGET OF ESTIMATED REVENUES AND EXPENDITURES FOR FISCAL YEAR 1987-88. WHEREAS, a local agency is required to adopt a budget for the subsequent fiscal year for estimated revenues and expenditures; and WHEREAS ever local y governmental agency shall file with the county auditor of the county in which the agency conducts its principal operations a budget for the fiscal year then in progress; and WHEREAS, the City Council and Staff members have thoroughly reviewed and analyzed the proposed budget in order to determine the needs of the City of Grand Terrace; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS: Section 1. That a budget for Fiscal Year 1987-88, a copy of which is on file in the City Clerk's Office, is hereby adopted for the City of Grand Terrace with total estimated revenues of $2,742,684.00 and total estimated expenditures of $3,251,918.00. (10 Section 2. That the City Clerk is hereby directed to forward a copy of this Resolution and the adopted Fiscal Year 1987-88 budget to the Auditor -Controller of the County of San Bernardino. Adopted this 11th day of June, 1987. ATTEST: City Clerk of the City of Grand Mayor of the City of Grand Terrace Terrace and of the City Council and of the City Council thereof. thereof. I, Loretta Thompson, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the day of , 1987, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Approved as to form: ity Attorney City Clerk DATE: June 2, 1987 STAFF REPORT C R A ITEM ( ) COUNCIL ITEM ( MEETING DATE: ,JUNE 111 1987 AGENDA ITEM NO. SUBJECT RESOLUTION CONSENTING TO THE SAN BERNARDINO COUNTY VECTOR CONTROL PROGRAM. for FUNDING REQUIRED X (VIA BENEFIT ASSESSMENT) NO FUNDING REQUIRED SINCE INCORPORATION, THE CITY OF GRAND TERRACE HAS BEEN RECEIVING LIMITED VECTOR CONTROL ASSISTANCE FROM THE COUNTY OF SAN BERNARDINO. BY ADOPTING THE PROPOSED RESOLUTION, THE CITY OF GRAND TERRACE WOULD RECEIVE PUBLIC HEALTH PROTECTION IN REGARDS TO MOSQUITO, FLY, RAT, AND OTHER PUBLIC HEALTH VECTOR MANAGEMENT AND ABATEMENT. AFTER ADOPTION, THE COUNTY OF SAN BERNARDINO WOULD BE ABLE TO TAKE ACTIVE ABATEMENT MEASURES CONCERNING THE BREEDING AND HARBORAGE OF MOSQUITOES, FLIES, RATS, ROACHES, AND OTHER VECTORS UNDER CONDITIONS OF KNOWN PUBLIC HEALTH SIGNIFICANCE. THE COUNTY WOULD ALSO PROVIDE THE CITY WITH EPIDEMIOLOGICAL EDUCATION ON VECTOR BORNE DISASE AND CONTROL MEASURES. A COUNTY OF SAN BERNARDINO REPRESENTATIVE WILL BE PRESENT TO ANSWER ANY QUESTIONS THAT COUNCIL MIGHT HAVE, AS OF THIS DATE, THE CITIES OF COLTON, FONTANA, AND SAN BERNARDINO HAVE ADOPTED THE PROPOSED RESOLUTION. THE REMAINING INCORPORATED CITIES ARE PENDING ADOPTION. PAYMENT FOR THIS SERVICE WILL BE BY WAY OF BENEFIT ASSESSMENT ON DEVELOPED PARCELS ONLY. ATTACHED TO THIS STAFF REPORT PLEASE FIND A COPY OF THE PROPOSED BENEFIT ASSESSMENT RATES FOR THE CITY OF GRAND TERRACE, AT PRESENT, CITY STAFF DOES NOT HAVE THE EXPERTISE TO PROVIDE THIS SERVICE. STAFF FEELS THAT THE PROPOSED COST/BENEFIT RATIO WILL BE ADVANTAGEOUS TO THE RESIDENTS OF GRAND TERRACE. THE COST HAVE BEEN KEPT LOW, DUE TO THE FACT THAT THE COUNTY WAS ABLE TO FORM A VECTOR SPECIAL ASSESSMENT DISTRICT UNDER EXISTING STATE LAW, STAFF RECOMMENDS THAT COUNCIL: ADOPT THE RESOLUTION CONSENTING TO THE SAN BERNARDINO COUNTY VECTOR CONTROL PROGRAM. [C[W-Al QCtLNCSL AGL�iDA_LMi.,j� 7i RESOLUTION NO. 87-_ PENDING CITY "Co"CIL APpf?Q ,IAL A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, SAN BERNARDINO COUNTY, CALIFORNIA, CONSENTING TO THE INCLUSION OF THE TERRITORY OF THE CITY IN THE TERRITORY OF THE SAN BERNARDINO COUNTY VECTOR CONTROL PROGRAM ESTABLISHED PURSUANT TO CALIFORNIA GOVERNMENT CODE SECTION 25842.5. WHEREAS, the Board of Supervisors of San Bernardino County has established a Vector Control Program for a county -wide benefit; and WHEREAS, each city council may adopt a resolution on consent for the inclusion of its territory in the territory of the program pursuant to Section 25842.5 of the Government Code; and WHEREAS, the City Council finds that the public health, safety, and welfare of its constituency will be promoted by inclusion in the program territory: NOW THEREFORE, the City Council of the City of Grand Terrace resolves that this Council approves and consents to the inclusion of the incorporated territory of the City within the San Bernardino County Vector Control Program territory established for provisions of a county -wide vector control service, and the services rendered in performance of that program and the concomitant powers exercised as set forth in California Health and Safety Code Section 2200 et seq. including any proper assessments and charges shall be in effect. ADOPTED this day of 1987. ATTEST: City Clerk of the City of Grand Mayor of the City of Grand Terrace Terrace and of the City Council and of the City Council thereof. thereof. I, LORETTA THOMPSON, City Clerk of the City of Grand Terrace, California, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the day of 1987 by the following vote: AYES: NOES: ABSENT: ABSTAIN: Approved as to form: ity Attorney City Clerk PROPOSED BENEFIT ASSESSMENT RATES FOR THE CITY OF GRAND TERRACE DEVELOPED PARCELS ONLY 460 EQUIVALENT BENEFIT TYPE OF PROPERTY ASSESSNENT UNITS RATE 1. Residential a. SFD 1.0 $2.32 b. 5-14 units 1.0 $2.32 C. 15-80 units 2.0 $4.64 d. 81 units and over 3.0 $6.96 2. Commercial ' All parcels 3.0 $6.96 3. Industrial All parcels 3.0 $6.96 t STAFF GATE: June 3, 1987 REPORT C R A ITEM ( ) COUNCIL ITEM (X) MEETING DATE: June 11, 1987 AGENDA ITEM NO. SUBJECT REQUEST FOR ADDITIONAL FUNDS -- TIRE BURNING LITIGATION FUNDING REQUIRED NO FUNDING REQUIRED The City of Grand Terrace has received an invoice from the City of Riverside for an additional $2,750 towards the tire burning litigation trust account. The attorneys representing our side feel that with this additional $66,500 they will be able to complete the litigation and should not require an additional funding. 4W The City of Grand Terrace has already paid $5,000, and in light of the population (10,000) and size of our community, staff feels that the City of Grand Terrace has given its fair share towards this purpose. The only contributors are the Counties of Riverside and San Bernardino and the Cities of San Bernardino, Riverside, Grand Terrace, Big Bear Lake, Redlands, Fontana, Palm Springs and Colton. It is my recommendation that the City not make an additional deposit to the litigation trust. STAFF RECOMMENDS CITY COUNCIL DIRECT STAFF TO WRITE A LETTER REQUESTING CANCELLATION OF THE INVOICE AND EXPLAIN THE CITY'S POSITION THAT WE FEEL THAT WE HAVE MET OUR OBLIGATION BY CONTRIBUTING THE ORIGINAL $5,000. TS:bt QKaL AGENDA !TEK.p 17U T.Z CITY OF RIVERSIDE L� Mail Payment To: City of Riverside Central Cashiering City Hall — Plaza Level ' 3900 Main St. Riverside, CA 92522 '_ T0: Grand Terrace City Attorney 22737 Barton Road, Suite 1 Grand Terrace, CA 92324 DESCRIPTION: INVOICE DATE NUMBER ' �04/24/87 �724-62 For Information Phone Credit Section 787-7984 This Bill is Now Due and Payable (Past Due 15 Days After Billing Date) ACCOUNT DISTRIBUTION j 70 2 860 2750.00 CHARGES: - DUE:, Re: Rialto Tire Burning Power Plant Litigation Additional Contributions per attached letter dated March 20, 1987 2750.00 Send Contributions To: City of Riverside Litigation Trust Account c/o Hal Brewer, Finance Director City of Riverside, City Hall 3900 Main Street Riverside, Ca 92522 - $2750.00 DEPT: Finance-Acctg. CODE: i -►'y K MARKS Cdunty Cuunsel ROGER Ni. KEHEW JR. Assistant County Counsel CRAIG S. JORDAN RONALD D. RF.ITZ Chief Deputies County Counsel \ IN //i t County-4 T_ernardino COUNTY COUNSEL County Government Center 385 North Arrowhead Avenue San Bernardino, CA 92415-0140 (714) 387-5455 March 20, 1987 John Woodhead %br City Attorney City of Riverside 3900 Main Street Riverside, CA 92522 Robert Klotz Deputy County Counsel County of Riverside 3535 Tenth Street Riverside, CA 92501 William Sabourin Assistant City Attorney City of San Bernardino 300 N. "D" Street, Room 668 San Bernardino, CA 92418 DEPUTIES COUNTY COUNSEL E. H. Robinson Paul A. Grube. Jr. Charles A. Duerbeek Dawn Stafford Charles J. Larkin Paul F. Mordy Daniel B. Haueter Ruth E. Stringer Elizabeth L. Hanna Rex A. Hinesley Joanne Fenton Susan A. Hopkins. Paul M. St. John Paul A. Kramer Jr. Sig Siefkes Assistant City Attorney City of Palm Springs City Hall Palm Springs, CA 92263 Alvin W. Beardsley City of Big Bear Lake P.O. Box 2819 Big Bear Lake, CA 92315 Stephen Edwards City Attorney City of Colton 650 North La Cadena Colton, CA 92324 IVAN L..HOPKINS John M. Rager Grand Terrace City Attorne Rager & Winstead y 22737 Barton Road, Ste. 1 8413 Sierra Avenue Grand Terrace, CA 92324 Fontana, CA 92335 John E. Holmes City Manager City of Redlands P.O. Box 280 Redlands, CA 92373 Re: Rialto Tire Burning Power Plant Litigation Gentlemen: The Executive Committee for the Petitioners in the above referenced case met today. Review of the billings and costs estimates of Best, Best and Krieger indicates that additional contributions will be needed to pay for the litigation through the trial court proceedings. The agreement for sharing litigation costs above the initial contributions was that Riverside County, San Bernardino County, City of Riverside and the City of San Bernardino would contribute $3 for each $1 contributed by the other cities which are parties to the litigation. It was determined by the Executive Committee that it was necessary to request additional contributions from the named Petitioners as follows: March 20, 1987 Page 2 f 0 County of San Bernardino County of Riverside City of San Bernardino City of Riverside City'of Grand Terrace City of Big Bear Lake City of Redlands City of Fontana City of Palm Springs City of Colton Contributions should be sent to: $12, 500 $12, 500 $12, 500 $12, 500 $ 2,750 $ 2,750 $ 2,750 $ 2,750 $ 2,750 $ 2,750 City of Riverside Litigation Trust Account c/o Hal Brewer, Finance Director City of Riverside, City Hall 3900 Main Street Riverside, CA 925AT-7-7-- Any contributions which are not needed will be proportionately refunded. Based upon representations of Best, Best and Krieger, these contributions should carry the litigation through the trial court proceedings. The time for the trial court hearings has been changed from March 27, 1987 to April 9, 1987 at 9:00 a.m. Contact the undersigned if you have any questions on this matter. RDR:vl1 2RPC-EXEC Very truly yours, ALAN K. MARKS County Counsel RONALD D. REITZ Chief Deputy County Counsel Chairman of the Executive Committee