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01/27/1983
CITY OF GRAND TERRACE REGULAR COUNCIL MEETING TERRACE VIEW ELEMENTARY SCHOOL JANUARY 27, 1983 22731 Grand Terrace Road 5:30 P.M. A G E N D A * Call to Order * Invocation - �eren�dBry�cePe�ljren, Inland Empire Church of the Nazarene * Pledge of Allegiance * Roll Call COMMUNITY REDEVELOPMENT AGENCY 1. Approval of Minutes (1-13-83) 2. Approval of Check Register No. CRA012783 Staff Recommendations Approve Approve 3. Approval of Contract for Financial Approve Services with Municipal Services, Inc. & Shearson/American Express, Inc. 4. Consideration of Proposal by Crabtree, Approve Karlen & Arzoo to examine City Attorney & City Engineer Invoices. 5. Contract Award - General Plan & Circula- tion Element. 6. Fire Station Budget Adjustment Approve ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE REGULAR CITY COUNCIL MEETING 7,',r 7 1. Items to add/delete. 3 0 -t- 3,v 2. Approval of Minutes (1-13-83 Yv3� 3. CONSENT CALENDAR Z �4 cvc.� The 6ottowing Consent Caeendatc .i tew ate expected to be %outine and non-contAoven- siat. They Witt be acted upon by the Councie at one time without dize.uzzion. Any Counci,C MembeA, S.ta66 Membe&' on Citizen may nequesx an -stem to be nemoved 6h.om the Con6ent Caeendat bon discwss-con. Council Action Approve Il or C O` de ky o�.-- cAk- OP y-ea, , ►�- bkA- wo- � ad, lot— w S 1 to Or ,X4-W U COUNCIL AGENDA Staff Recommendations I Council Action Page 2 of 4 A. Approval of Check Register No. 012783 B. Confirm Contract Award - General Plan and Circulation Element. C. Accept Grant Deed for street dedica- tion on McClarren Street from Bill & Bonnie Darwin, and authorize recordation by the City Clerk. D. Authorize Mayor to execute Proposal from CPA Firm of Crabtree, Karlen & Arzoo to examine invoices of City Engineer & City Attorney for a cost of $1,133 & Authorize transfer of $1,133 from 6-30-83 Balance Forward to Finance Dept. 4140, Line Item 250. E. Authorize payment of $3,796 to Crabtree, Karlen & Arzoo for comple- tion of Sewer Fund Analysis of B. R. Sharp Audit. F. Authorize Membership Renewal for Calendar Year 1983 with the League of California Cities for $900. G. Approve Amendment of Contract No. GTC-81-25 with Signal Maintenance, In(. to reflect a 6.5% rate increase, pursuant to Paragraph 8(c) of the Agreement, & Approve Adjusted Labor & Equipment Schedules A & B. Approve Re',, �' Approve 3 A _ ,3 Approve 3 ,L 3 Approve 3 e Approve Approve Approve H. Authorize Execution by the Mayor, & Approve Recordation by the City Clerk, of Notice of Completion for Terrace Hill Ballfield Lighting, Contract No. GTC-81-13, with Jimco Electric. I. RESOLUTION NO. 83- Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, URGING THE STATE LEGISLATURE TO MAKE LOCAL REVENUE DEFICIENCIES THE HIGHEST PRIORITY IN THE NEXT SESSION. J. Deny Claim No. 83-01. I Approve -( 3 F3 + 3 D _r$ E COUNCIL AGENDA Page 3 of 4 4. SPECIAL PRESENTATION A. Cable Television Status - Dave Jones, Group W Cable Television. 5. PUBLIC PARTICIPATION 6. ADVERTISED PUBLIC HEARING - 7:30 P.M. A. ORDINANCE NO. (2nd Reading) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, REZON- ING AREA SOUTHERLY OF BARTON ROAD, WEST OF MICHIGAN, NORTH OF PICO, & EASTERLY OF THE I-215 FREEWAY FROM C2 TO C2(CPD) (ZC NO. 82-04) 7. COMMISSION & COMMITTEE REPORTS A. Planning Commission B. Parks & Recreation Committee C. Energy Committee D. Historical & Cultural Activities (1) Approve Purchase of $41.00 (2) Approve Budget Adjustment E. Crime Prevention Committee F. Emergency Operations Committee (1) Establish Committee Officially 8. UNFINISHED BUSINESS A. Grading Plan - Tract 9772-1, Lots 3-6 B. Contract Award - Landscaping Triangle) 9. NEW BUSINESS A. Federal -Aid Urban System (1) Approve 1980 Urban Place Boundaries (2) RESOLUTION NO. 83- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA DESIGNATING CERTAIN ROADS TO BE IN THE FEDERAL -AID URBAN SYSTEM. COUNCIL AGENDA Page 4 of 4 B. Consideration of Action for Abandoned Structure at 12610 Michigan, Assessor's Parcel No. 277-411-01 (1) Authorize serving Notice of Defects. (2) Establish Hearing Officer, if required. (3) Authorize preparation of Plans & Specifications & Request for Bids for Demolition, if required 10. REPORTS A. Police Chief B. Fire Chief C. City Engineer D. City Attorney E. City Manager F. City Council 11. CLOSED SESSION ADJOURN NEXT REGULAR MEETING - THURSDAY, FEBRUARY 10 AGENDA ITEM REQUESTS FOR THE 2-10-83 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY 12:00 NOON ON 2-2-83. JAN 2 71983 CRA AGEtgDA ITEM N0, L. COMMUNITY REDEVELOPMENT AGENCY CITY OF GRAND TERRACE JAN. 27, 1983 CHECK REGISTER NO. CRA012783 CHECK NO. OUTSTANDING DEMANDS AS OF JAN. 27, 1983 (1) P472 DEFERRED COMPENSATION PLAN (2) P473 JAMES RIGLEY (3) P474 ROY NIX (4) P475 BARBARA PFENNIGHAUSEN (5) P476 CANDY NOVE (6) P477 STOCKWELL & BINNEY MEDICAL INSURANCE FOR GRANT & PETTA, AND DEFERRED COMP. FOR NIX, JAN. 1983 $ AGENCY DIRECTORS' FRINGE JAN. 1983 AGENCY DIRECTORS' FRINGE JAN. 1983 AGENCY DIRECTORS' FRINGE JAN. 1983 CLERICAL HELP IN FINANCE OFFICE FOR WORK PERTAINING TO CRA. BINDER, RUBBER STAMP. THIS CHECK REPLACES CHECK #392 LOST IN MAIL IN SEPT., STOP PAYMENT WAS PUT ON CHECK. TOTAL: $ 350.00 150.00 100, 150, 16.00 7.59 773.59 14 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CRA LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF CRA. EM-!ARD R. CLARK TREASURER Date: 1-25-83 JQ a� S E t, P y r Y I C R A ITEM ( X ) COUNCIL ITEM ( ) MEETING DATE: 1-27-83 AGENDA ITEM NO. CA4 13 SUBJECT: CONTRACTS FOR FINANCING CONSULTANT FOR FIRE STATION/CIVIC CENTER PLUS WHOLE CITY _ CRA (ORIGINAL AND REVISED) The Council/CRA at their January 13, 1983 meeting directed staff to prepare a contract for the financial consultant and for our current Redevelopment projects. The staff met with the consultant on January 19, 1983, and decided for control purposes that there should be two contracts rather than one. The first contract should be with Municipal Services, Inc., and Shearson/American Express for the prime purpose of financing and construction completion of the Fire Station/Civic Center Complex. The second contract should be with Municipal Services, Inc., for the prime purpose of carrying our expanded consulting services, i.e., Whole City CRA. (See list of responsibilities.) The funds for the contract No. 1 will be included in the cost of the bond underwriting. Staff recommends that the Agency: A. AUTHORIZE THE CHAIRMAN TO EXECUTE THE ATTACHED AGREEMENTS. B. AUTHORIZE THE TRANSFER OF $20,000 FROM THE CRA JUNE 30, 1983. BALANCE FORWARD TO LINE ITEM 250, PROFESSIONAL SERVICES. LEAVING AN ADJUSTED BALANCE FORWARD OF $180,625. encl.: 1. Agreement between the Redevelopment Agency of the City of Grand Terrace, Shearson/American Express, Inc. and Municipal Services. 2. Agreement between the Redevelopment Agency of the City of Grand Terrace and Municipal Services, Inc. 3. CRA Agenda Item No. 3, January 13, 1983 EC:gjf *80 RESOLUTION NO. *00 t A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, SITTING AS THE GOVERNING BODY OF THE CITY OF GRAND TERRACE, AUTHORIZING THE MAYOR, AS CHAIRMAN OF SAID GOVERNING BODY, TO SIGN AN AGREEMENT BETWEEN THE REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE, SHEARSON/AMERICAN EXPRESS, INC. AND MUNICIPAL SERVICES, INC. BE IT RESOLVED by the Council of the City of Grand Terrace, California, sitting as the governing body of the Redevelopment Agency of the City of Grand Terrace, California, as follows: SECTION 1. The Mayor of the City of Grand Terrace, California, as Chairman of the Redevelopment Agency of the City of Grand Terrace, is hereby authorized to sign, on behalf of said governing body, an agreement between THE REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE, SHEARSON/AMERICAN EXPRESS, INC. and MUNICIPAL SERVICES, INC. A copy of this agreement is attached hereto, marked Exhibit "A", and by reference made*a part hereof. SECTION 2. The City Clerk is directed to attest the execution of this agreement. SECTION 3. The Clerk shall certify to the passage and adoption of this resolution, and it shall thereupon take effect and be in force. APPROVED AND PASSED this day of , 1983. ATTEST: THE REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE, CALIFORNIA I CONTRACT FOR EMPLOYMENT OF CONSULTANT THIS AGREEMENT by and between the REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE, hereinafter referred to as "AGENCY", and SHEARSON/AMERICAN EXPRESS, INC, and MUNICIPAL SERVICES, INC., jointly, hereinafter referred to as "CONSULTANT", entered into this day of , 1983. WITNESSETH: 1. AGENCY retains and employs CONSULTANT to act as such for AGENCY to perform such consulting services as may be requested of it by the AGENCY. 2. The scope of such services is set forth in the attached Scope of Services, which is made a part of this contract. 3. AGENCY agrees to pay CONSULTANT for the above -stated services, as follows: SEE ATTACHED SCOPE OF SERVICES 4. CONSULTANT accepts the employment and agrees to render such services as CONSULTANT on the terms and conditions herein stated. The parties agree that either may terminate this contract or employment at any time by written notice to the other of such termination. In the event of termination, AGENCY will pay CONSULTANT compensation as provided in this agreement up to the receipt of Notice of Termination. IN WITNESS WHEREOF this contract is signed by the parties hereto on the date first above written: ATTEST: City Clerk APPROVED AS TO FORM: City Attorney THE REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE, CALIFORNIA By Chairman of the Governing Body SHEARSON/AMERICAN EXPRESS, INC. By MUNICIPAL SERVICES, Inc. By n M SCOPE OF SERVICES PHASE I - IDENTIFY METHODS OF FINANCING During this phase the Consultant will discuss and review the feasibility of utilizing all available financing techniques such as Tax Allocation Bonds, Residential and Commercial Mortgage Revenue Bonds, Industrial Revenue Bonds, Certificates of Participation, Assessment District Financing, Lease Revenue Bonds, and other tax exempt financing methods. (see letter of January 7, 1983 which is attached hereto and is a part of this Scope of Services). PHASE H - FINANCIAL SERVICES The Consultant shall perform in a diligent manner the following services: 1. When the Agency has approved a specific project or projects for implementation, the estimated costs and method of financing of which have been sufficiently well established to permit the preparation of a final financing plan, the Consultant shall, at the direction of the Agency, prepare such plan containing, in addition to other information, the following: A. A description of the project or projects and their subareas, including the purpose, benefits, estimated costs and other pertinent information. B. Details relating to the proposed method of financing, including tentative bond amortization schedules, call features, sources and amounts of funds to be used in amortizing the costs and other related data. C. Illustrations and examples of the financial effects of the financing program on typical property owners, taxpayers or beneficiaries of the specific program. D. Recommendations as to further procedures. 2. If bonds or other evidences of indebtedness to finance all or part of the costs of the proposed improvements is authorized to be issued by City, Agency, or other authority, the Consultant shall: -1- ' A. Make recommendations as to exact terms and conditions under which bonds are to be issued and sold, including timing and method of sale, final amortization or repayment schedules, call and redemption features and other details. B. Assist bond counsel in drafting the necessary resolution of issuance and notice of sale. 3. Upon approval by the Agency of final financing details and upon direction by the Agency to do so, prepare the text and other material for an official statement or bond prospectus describing the improvements, the bonds, their security, and the economic and financial background of the City. 4. Arrange for printing and distribution of the official statement and other related material to a comprehensive list of prospective bond bidders. 5. Make such trips, and schedule such conferences, in financial centers throughout the United States as are necessary or proper to generate maximum interest in, and acceptance of, the proposed bonds, notes or obligations among both underwriters and ultimate investors. The Consultant shall distribute copies of the official statement or pertinent documentation to bond underwriters and interested ultimate investors located in the aforesaid financial centers. 6. Take such other steps as appear advisable to encourage strong competitive bidding for the bonds. 7. If non-profit corporation financing is to be included in the financing program, the Consultant shall recommend: A. The timing and procedures to be used in: (i) forming a non-profit corporation, (ii) obtaining the necessary Internal Revenue Service ruling as to tax exemption of the securities to be issued, (iii) complying with the Securities and Exchange Commission regulations if a public sale of securities proves to be desirable, (iv) sale of securities and deposit of proceeds with the Trustee, and (v) disbursement and application of funds. -2- B. Specific terms governing the issuance of the bonds of the non-profit corporation, including the amount of the issue, a debt retirement schedule, call and redemption features, denominations, application of bond proceeds and rental agreements. In recommending the amount of bonds to be issued, the Consultant shall use its best efforts to keep incidental costs, such as interest during construction, reserve funds and other charges, to a minimum in order to avoid overcapitalization. 8. The Consultant may, with the Agency's approval, serve as underwriter for bonds at private or public sale. If a public sale of bonds proves to be legally and practicably possible, the Consultant shall prepare the text of a prospectus describing the bonds, their security, and the economic and financial background of the City which may be duplicated and distributed to a comprehensive list of prospective bidders. 9. The Consultant shall be available at reasonable times by telephone or at the offices of the Agency to discuss on a continuing basis the results of studies and analyses and generate such additional information as desired or requested and consult with the Agency as to the financial aspects of any specific project then being considered. -3- PAYMENT FOR SERVICES Fees for consulting, through and including actual delivery of bonds, should vary between 1% to 1 1/2% of the principal amount of bonds issued, depending upon timing and the financing structure(s) ultimately decided upon. The Consultant shall bear all out-of-pocket costs and expenses, including without limitation, travel, telephone, telegraph, stenographic work, and the like, incurred by the Consultant in performing the Consultant's duties and obligations, unless the incurring of such costs and expenses is specifically authorized in writing by the Agency. The Consultant is not responsible for and shall not be held liable for any other expense or expenditure in connection with the financing program. A. The Agency or the legal entity or entities issuing bonds, notes or obligations shall bear the cost of printing, mailing and distributing any official statement, any notice of sale, any printing of documents and securities, publication, bond counsel fees and rating fees. OTHER CONSIDERATIONS 1. The Agency hereby agrees that the Consultant may bid on the Agency's obligations if such obligations are sold at public sale. In the event that the Consultant is the successful bidder at such public sale, the Consultant's fee for services performed hereunder shall not be waived. 2. The Agency agrees that its officials and employees will be requested and directed to cooperate with and assist representatives of the Consultant to the end that the Consultant may secure all information and data required to perform the services herein provided. 3. The term of this Agreement shall be five (5) years from the date hereof, but may be cancelled without cause by either party by giving the other party thirty (30) days written notice of such cancellation. -4- F] MUNICIPAL SEK%10-S. INC. January 7,1983 Mr. Thomas M. Coyle Administrative Assistant City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92324-5295 Subject: GT RFP 82-09 Dear Mr. Coyle: This is in response to your letter of December 20, 1982, (copy attached) wherein you request additional information pertinent to the joint proposal of Municipal Services, Inc./Shearson- American Express, Inc., relative to our serving as your financial advisor/underwriter on the proposed tax-exempt financing for a fire station and a civic center complex to serve the needs of your city. The responses below are given in the same order as the questions contained in your letter. 1. Timeliness. We are prepared to commence work immediately upon receipt of your notice to proceed; furthermore, we are committed to consummating the contemplated tax- exempt financing as expeditiously or as cautiously as the needs of your community dictate. Normally, once reliable construction cost estimates for the contemplated facilities are available and the City Council has given its official authorization to proceed, we are capable of completing the desired tax-exempt financing with delivery of bond proceeds in 45 - 60 days. However, while we have this capability, we are also very conversant with, and indeed support, the democratic process; therefore, we are prepared to proceed only as rapidly as is reasonable to allow you, your staff, the City Council and its constituents to be comfortable with the proceedings which ultimately will culminate in a successful financing. 2. a. Program for Consulting Services (Goal Formulation/Redevelopment Strategy) In reviewing the proposal which Municipal Services submitted to you on April 12, 1982, and in view of the apparent desire to "rethink" the direction in which the City of Grand Terrace desires to grow in the future, we are of the opinion that time taken now to redefine and prioritize City/Agency goals may be time well spent. The recently completed economic analysis which assesses opportunities for the City should be very beneficial to prioritizing goals. We continue to believe that location of the proposed Civic Center Complex is critical to pursuit of the City's long-term goals. Diamiind Bar E%emti%e Park • 712 N. Diamond Bar Boulevard • Diamond Bar. California 9176.4 • (213) 912-5321 (714) 594-2943 Mr. Thomas A. Coyle January 7, 1983 Page Two While the MSI proposal submitted on April 12th is now outdated, we nevertheless believe that the majority of Scope of Services recommended therein are still germane and should be pursued. MSI remains prepared to render such selected services as you and your City Council deem appropriate, given present circumstances in your City. When submitted in April, the proposal suggested a fee of $37,200 - however, we believe a budget of $20,000 is sufficient today, for purposes of completing those tasks which you believe remain critical to providing you with necessary input as to the future of Grand Terrace. 2. b. Program for Consulting Services (Civic Center/Fire Station Financing) As set forth in the joint proposal of MSI and Shearson -American Express, Inc. submitted in November, 1982,, we are concerned that the City finance the fire station and civic complex by using the most financially efficient method. Until a comprehensive analysis is made evaluating the Joint Powers Authority, non-profit corporation, certificate of participation, and leveraged leasing approaches, we cannot conclude professionally and with confidence that any one of the afore -mentioned approaches is superior, given the needs of the City of Grand Terrace. A carefully prepared study is even more important when it is necessary for tax increment revenue and/or incremental sales tax revenue to be used to pay for the fire station and civic complex over time. Immediately after being selected as your financial advisor/underwriter, Municipal Services, Inc. and Shearson -American Express will begin to prepare a study delineating the advantages and disadvantages to the City with each of the financing options. The study would evaluate sources of City revenue, if any, available for paying off the debt to be incurred. In addition, current and future tax increment revenues and incremental sales tax revenues need to be projected so that feasibility of the financing can be determined, given the unique needs of Grand Terrace. No professional consulting firm should proceed without a careful analysis of the revenue alternatives available so that the specific current and future needs of the City of Grand Terrace are met. After professional analysis has been completed, then we will recommend the optimum financing entity for the fire station and civic complex. The debt issuing entity could be the City, the Redevlopment Agency, a joint powers authority between the City and Redevelopment Agency, or a non-profit corporation. It is possible that the most efficient financing, from the perspective of the City, could require one approach for the fire station and another financing approach for the civic project. It is a basic principle of both Municipal Services, Inc. and Shearson -American Express, Inc. that a professional evaluation of alternative financing approaches include staff involvement and draft study distribution so that crucial City concerns are appropriately addressed. As a consequence of staff involvement, the final study would be more presentable to the City Council and ultimately acceptable to the public. Fees for this phase of consulting, through and including actual delivery of bonds, should vary between 1% to 1 of the principal amount of bonds issued, depending upon timing and the financing structure(s) ultimately decided upon. MUNICIPAL SERVICES, INC. Mr. Thomas A. Coyle January 7, 1983 Page Three 3. Contact Person As previously committed to you, and in our presentation before the City Council, the undersigned will serve as the responsible person for Municipal Services; James Chilton, Senior Vice President, will serve in the same capacity for Shearson -American Express. We welcome inclusion of a "key man clause" in our contract such that the Agreement may be immediately terminated if we fail to perform responsibly and in keeping with our previous oral commitments to you. 4. Bond/Certificate Insurance Cost Cost of insurance will vary depending upon the ultimate financing structure decided upon and the firm retained to provide the insurance. As is true with other insurance policies, cost will also vary with the extent and type of coverage desired. Regarding the financing desired for the fire station and civic complex, it may well be that the cost of procuring bond insurance may not be warranted when weighed against the positive impact such insurance brings to bear on the proposed financings. The cost of bond insurance, which may be as much as 0.7 to 0.9% of the total debt service of the bonds, is generally payable from bond proceeds and is not included in our fee estimates. We continue to look forward to serving your needs and shall be pleased to respond further, should you require additional information. Sincerely, MUNICIPAL SERVICES, INC. Manuel L. DeDios Chairman of the Board MLD/rr Encl. NIU11CIPAL SERVICES. INC. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, SITTING AS THE GOVERNING BODY OF THE CITY OF GRAND TERRACE, AUTHORIZING THE MAYOR, AS CHAIRMAN OF SAID GOVERNING BODY, TO SIGN AN AGREEMENT BETWEEN THE REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE AND MUNICIPAL SERVICES, INC. BE IT RESOLVED by the Council of the City of Grand Terrace, California, sitting as the governing body of the Redevelopment Agency of the City of Grand Terrace, California, as follows: SECTION 1. The Mayor of the City of Grand Terrace, California, as Chairman of the Redevelopment Agency of the City of Grand Terrace, is hereby authorized to sign, on behalf of said governing body, an agreement between THE REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE and MUNICIPAL SERVICES, INC. A copy of this agreement is attached hereto, marked Exhibit "A", and by reference made a part hereof. SECTION 2. The City Clerk is directed to attest the execution of this agreement. SECTION 3. The Clerk shall certify to the passage and adoption of this resolution, and it shall thereupon take effect and be in force. APPROVED AND PASSED this day of ATTEST: City Clerk APPROVED AS TO FORM: City Attorney State of California ) )ss. County of San Bernardino ) .1983. THE REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE, CALIFORNIA By Mayor I HEREBY CERTIFY that the foregoing Resolution was passed and adopted by the City Council of the City of Grand Terrace, California, and signed by the Mayor of said City at a regular meeting of said Council, held on the day of , 1983, by the following vote, to wit: AYES: Councilmen: n NOES: m m ABSTENTIONS: Councilmen: ABSENT: it City Clerk 9 u CONTRACT FOR EMPLOYMENT OF CONSULTANT THIS AGREEMENT by and between the REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE, hereinafter referred to as "AGENCY", and MUNICIPAL SERVICES, INC., hereinafter referred to as "CONSULTANT", entered into this day of , 1983. WITNESSETH: 1. AGENCY retains and employs CONSULTANT to act as such for AGENCY to perform such consulting services as may be requested of it by the AGENCY. 2. The scope of such services is set forth in the attached Scope of Services, which is made a part of this contract. 3. AGENCY agrees to pay CONSULTANT for the above -stated services, as follows: SEE ATTACHED SCOPE OF SERVICES 4. CONSULTANT accepts the employment and agrees to render such services as CONSULTANT on the terms and conditions herein stated. The parties agree that either may terminate this contract or employment at any time by written notice to the other of such termination. In the event of termination, AGENCY will pay CONSULTANT compensation as provided in this agreement up to the receipt of Notice of Termination. IN WITNESS WHEREOF this contract is signed by the parties hereto on the date first above written: ATTEST: City Clerk APPROVED AS TO FORM: City Attorney THE REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE, CALIFORNIA By Chairman of the Governing Body MUNICIPAL SERVICES, Inc. UZ P1 SCOPE OF SERVICES M PHASE I - REDEFINE AND PRIORITIZE CITY/AGENCY GOALS This initial phase is recommended to establish a firm foundation and direction for the implementation services which will ensue. These services will obviously have a definite long term impact upon the City's future economic vitality . MSI will base this work upon goals previously established by the Community and from discussions with City/Agency staff. The following goal areas will be reviewed: A. Identity and Image B. Development, Existing and Proposed C. Public Facilities D. Public Services (Level of -Service) E. Social Services, Facilities (Schools, in particular) F. Redevelopment (A Catalyst) PHASE II - IDENTIFY CITY/AGENCY STRENGTHS In this phase MSI will focus on the strengths which the City of Grand Terrace can mobilize toward attracting commercial and industrial development consistent with goals and objectives confirmed in Phase I. The following exemplifies community strengths which should be harnessed: A. The Community is not hampered by bureaucracy; developer applications for building permits are expeditiously managed. B. The Community/City has not, and does not expect to levy a property tax. C. The City has excellent water resources and has an electric generating plant within close proximity to proposed commercial/industrial development sites. D. The Community has controlled its growth and has not been plagued by urban sprawl. E. The Community has excellent railroad and freeway access. F. The Community benefits from aggressive, dynamic leadership. -1- PHASE III - IDENTIFY CITY/AGENCY WEAKNESSES Typical to any geographic area where more than one community is desirous and able to provide sites which are conducive to development, the City of Grand Terrace must compete with the neighboring Cities of Colton, Riverside, San Bernardino, Loma Linda, and Redlands for development opportunities. In this competitive process, it is obviously essential for the City of Grand Terrace to leverage its strengths - as previously discussed herein. However, it is also important for the City of Grand Terrace to recognize its weaknesses, such that these weaknesses are mitigated to the extent practicable. Further, weaknesses such as topography and a limited population (purchasing power) should be understood such that development pursuits by the City are realistic, thereby producing near -term results. PHASE IV - IDENTIFICATION OF DEVELOPERS (AND END -USERS) COMPATIBLE WITH CITY/AGENCY GOALS AND THE MARKET Work involved in this phase will include identification of prospective developers and end - users who represent probable candidates for immediate development, based on their past performance, area of specialization and potential Citywide interests in the redevelopment project area. MSI will expose candidate developers to the development opportunities available in Grand Terrace. Applying MSPs extensive knowledge in the use of redevelopment as a catalyst for development, MSI will use its best efforts to encourage such candidate developers to commit for near -term development within the redevelopment project area. In its efforts, MSI obviously realizes that prevailing market conditions are such that developers today will probably be inclined to defer specific commitments for near -term development. However, MSI believes that the redevelopment process and tax-exempt financing methods can be deployed to mitigate prevailing developer concerns. PHASE V - IDENTIFY BASIC DEMANDS FOR LAND USES An important portion of work required to complete this has been performed by a Land Use Economist - Alfred Gobar and Associates. We consider this independent analysis essential to import objectivity and a conservative bias in assessing market demand for the range of land uses which may be accommodated within the redevelopment project area. The analysis will be utilized by MSI in conjunction with the overall development implementation program proposed herein. -2- M PHASE VI - IDENTIFY AVAILABLE SITES AND PROBABLE ASSEMBLY COSTS This phase of work will require meetings with incumbent landowners within the project area to determine current attitudes of the landowners regarding questions such as: A. Are they interested in selling their properties to the Agency? Directly to a developer? At what price? B. Do they prefer all cash? Will they accept terms? If so, what terms are acceptable? Are purchase money mortgages with tax-exempt interest rates acceptable (to mitigate immediate cash outlays on the part of the Agency)? C. Are any of the owners desirous of owner -participation with the Agency? Are any interested in participating with developers as limited partners? Are there existing owners who will maintain their current facilities, but would cooperate in exterior modifications to their facilities for purposes of becoming compatible with development standards and design criteria to be developed pursuant to the work proposed herein? D. Are there owners who prefer not to sell at any price? From the survey of owner attitudes, MSI will identify disposition parcels which are more readily and more economically feasible of immediate assembly. Depending on strategic location of these parcels, MSI will expose these parcels first - to prospective developers who are desirous of developing in the immediate near future. MSI will also prepare during this phase, acquisition estimates, relocation costs, legal and administrative costs associated with possible land assembly by the Agency. NISI understands that the Agency is in the process of retaining an acquisition appraiser to complete formal appraisal of property within the project area. MSI will utilize the appraisal information generated by such appraiser; however, we recommend that full-blown appraisals not be completed at this time. -3- PHASE VII - DEVELOPER SOLICITATIONS During this phase MSI will proceed with a developer solicitation program consistent with and in pursuit of the goals established in Phase I of this program. MSI's knowledge of current development, economic trends, responsible developers, creative financing methods and the intricacies involved in dealing with all phases of private development will enhance successful Project implementation for the City of Grand Terrace. The methods to be used during this phase will be invitational presentations, mailings to qualified developers and users, and marketing follow-up. PHASE VIII - DEVELOPER NEGOTIATIONS Services included in this phase will involve actual negotiations with interested developers who have expressed interest in the Project. MSI's knowledge of both the private and public sector will be invaluable during this phase, in structuring real estate transactions which recognize today's economic adversities, but still "make sense" to the City/Agency, as well as the Developer. PHASE IX - DEVELOPER AGREEMENTS MSI will prepare as a result of negotiations with developers, Exclusive Rights to Negotiate leading to Disposition and Development Agreements; and with owner participants, Memorandum of Understandings leading to Owner Participation Agreements. During this process MSI will, in concert with your staff, your Consulting Engineer and Agency Attorney, assist the Agency with state law requirements which must be satisfied relative to site assembly and land disposition. Such assistance will include financial feasibility analysis, assistance in completing required environmental assessments and preparing the report and facilitating the required public hearings pursuant to Section 33433 of the Health and Safety Code. -4- METHOD OF COMPENSATION AND PAYMENT 21 METHOD OF COMPENSATION AND PAYMENT For the accomplishment of Phases I through IX, MSI will bill monthly based on a percentage of work completed not to exceed a total of $20,000. If appraisal services are required in the accomplishment of Phase VI - Identify Available Sites and Probable Assembly Costs, they will be performed by another contractor and under separate cover. MSI will, however, assist Agency Staff in the coordination of the above activity (appraisals) - as a part of this contract. TASKS PHASE I - REDEFINE AGENCY GOALS PHASE E - IDENTIFY AGENCY STRENGTHS PHASE ID -IDENTIFY AGENCY WEAKNESSES PHASE IV - IDENTIFICATION OF DEVELOPERS PHASE V -IDENTIFY LAND USE DEMANDS PHASE VI - IDENTIFY SITES AND COSTS i PHASE VI - DEVELOPER SOLICITATIONS PHASE VHI - DEVELOPER NEGOTIATIONS PHASE IX - DEVELOPER AGREEMENTS TENTATIVE TIME SCHEDULE - REDEVELOPMENT IMPLEMENTATION SERVICES - GRAND TERRACE REDEVELOPMENT AGENCY MONTHS 1 2 3 .4 5 6 7 8 111111111111111111111 111111111111111111111 IIIIIIIIIIIIIIIIIIIII 111111111111111111111 1111111111111111111 11111111111111111111 Illllllllllllllllltl 1111111111111111111 IIIIIIIIIIIIIIilllll IIIIIIIIIIIIIIIIIIIII 11111111111111111111 IIIIIIIIIIIIIIIIIIIII Illllllllllllllliilll 1111111111 I I I I I I I I I I I SDI AFF REPR C R A ITEM (XX) COUNCIL ITEM ( ) AGENDA ITEM NO. .� Date: an. 7, 1983 Q 6 MEETING DATE: January 13, 1983 SUBJECT: _ Financing Consultant - Fire Station/civic Center GTRFP NO. 82-09 Last year the City Council listened to presentations by several financial consultants and underwriters proposing assistance to this City in financing our Fire Station and Civic Center projects. Staff was asked to prepare a weighted comparison of the proposals. Please find attached Staff's criteria for evaluation and the rating sheet comparing Birr Wilson & Company; Municipal Services, Inc.; Merril Lynch; and Miller and Schroeder Municipals. STAFF RECOMMENDS THAT THE AGENCY: /A) RETAIN MUNICIPAL SERVICES, INC.,IN PARTNERSHIP WITH SHEARSON/AMERICAN EXPRESS, INC. AS FINANCIAL CONSULTANT IN OUR CURRENT REDEVELOPMENT PROJECTS. E) DIRECT THE AGENCY'S EXECUTIVE DIRECTOR TO PREPARE A CONTRACT FOR SAID SERVICE FOR SUBMITTAL TO THE AGENCY AT A LATER DATE. SA:TC:ac Encs. 1. 12/15/82 Criteria for Evaluating Financial Consultant Proposals 2. Rating Sheet GTRFP# 82=09 3. Rationale for Rating December 15, 1982 CRITERIA FOR EVALUATING FINANCIAL CONSULTANT PROPOSALS EXPERIENCE Maximum Score 40 1. Issues Sold 2. Types of Projects 3. Services Offered APPROACH Maximum Score 30 1. Staffing 2. Accessibility 3. Timing COST Maximum Score 30 1. Terms 2. Amount G TRr-f 0-01 RATING SHEET 12/8/82 Financing - Fire Station/Civic Center Rater Name Experience Cost Approach Totals Totals Steven Kark (415) 983-7700 1) 32 1)26 1) 20 1) 78 BIRR, WILSON & CO., INC. 36 30 24 90 P. 0. Box 3548 34 27 San Francisco, CA 94119 249 Manny DeDios (714) 594-2943 1)40 1)30 1) 29 1) 99 MUNICIPAL SERVICES, INC. 38 32 5 �,�i Diamond Bar Executive Park 40 712 N. Diamond Bar Blvd. Diamond Bar, CA 91765 292 Richard Werwitz (213) 622-1770 1)38 1)21 1) 17 1) 76 MERRILL LYNCH 3 25 21 18 78 707 Wilshire Blvd., Suite 4330 3 20 15 72 Los Angeles, CA 90017 _ —4) 226 Mike Whipple (800) 542-6032 1)28 1)20 1) 16 1) 64 MILLER & SCHROEDER MUNICIPALS, INC. 20 21 15 64 P. 0. Box 946 25 18 15 58 Solana Beach, CA 92075-0819 1 186 MAXIMUM SCORE POSSIBLE (100) 40 30 30 100 300 Rater N1) Seth Armstead Rater #2) Ed Clark Rater k3) Tom Coyle Rationale for Rating GTRFP No. 82-09 Birr Wilson & Co., Inc. This company has financed a long list of projects similar in size and nature to the Grand Terrace Fire Station/Civic Center Project. It is based in San Francisco, but is doing work in our area. Emphasis on underwriting and investment banking is contained in its proposal. Fee is tied to actual cost of services estimated at $60,250. Some concern expressed by references contacted concerning the completeness of the consulting program. Shearson/American Express and MSI (Manny DeDios) Shearson claims the status of the second largest underwriter nationally for this type of project. MSI is a locally based (Diamond Bar) firm with strong record of successful projects in our immediate area. Has offered to phase consulting services both in terms of cost and depth. Cost estimated at 1% to 1 1/2% of principal, for underwriting, plus flat fee of $20,000 for expanded consulting services. Merrill Lynch and MSI (Doug Ayres) Merrill Lynch is the largest underwriter nationally in municipal securities. Proposal is very specific in its scope of consulting services, possibly restrictive. Consultant already has personal knowledge of this City's finances as he is currently doing a project for us. Cost of underwriting is quoted at 3% of principle, or estimated at $60,000. Miller and Schroeder Municipals, Inc. This firm did our first CRA bond issue. Staff has experienced some difficulties with being able to contact key men as well as meeting deadlines. Proposal lists underwriting services at a fee based at 1/2% to 1% of principle. 1/10/83 Date: 1-11-83 StAFF REPeRT Eb C R A ITEM (X ) COUNCIL ITEM ( ) MEETING DATE: 1-27-83 AGENDA ITEM NO. y SUBJECT: PROPOSAL TO EXAMINE INVOICES PAID TO CITY ATTORNEY AND ENGINEER The purpose of subject proposal by Crabtree, Karlan and Arzoo, City Auditor, is to examine supporting documentation maintained by said.con- tractors to determine if it is present and adequate. The staff recommends that 1/3 of cost ($567) be borne by the CRA and 2/3 ($1133) by the City for a total of $1700. Adequate funds are available in Professional Services Department 4200 Line Item 250 to cover CRA portion of cost. The Staff Recommends that the Agency: A. AUTHORIZE THE CHAIRMAN TO EXECUTE SUBJECT PROPOSAL. encl. CRA Proposal January 6, 1983 EC:gjf POLAND H. CRABTREE. C.P.A. (RETIRED) FRED W KARLEN. C.P.A. GEORGE A. ARZOO. C.PJL JAMES W VAIL III. C.P.A. KAREN A. HOLLENBECK. C.P.A. GENNE L. BOLES. C.P.A. RIC14ARD R. BLECKER, L.P.A. CRABBTREE. KKARLEN a ARZOO 7pMis seal ✓"a�o �ccn�a�a+s�f POST OFFICE Box 2945 - 62516 6355 RIVERSIDE AVENUE - 62506 RIVERSIDE, CALIFORNIA January 6, 1983 Honorable Mayor, Members of the City Council and City Manager City of Grand Terrace Redevelopment Agency Grand Terrace, California 92324 Gentlemen: AREA CODE 714 TELEPHONE 682•6720 This letter expresses our understanding of your request for proposal in connection with the special examination of certain invoices paid by the City of Grand Terrace and the CRA of the City of Grand Terrace. The purpoB_e of the special examination is to determine that supporting documentation (e.g. time slips, time cards, invoices, expense charges, is present and maintaine y certain subcontractor The following is a description of those charges an our audit plan: 1. Attorneys Fees Brown and Nazarek are the city attorneys. Allowable attorneys fees and costs are described in a contract. We propose to select four billings (three to the City and one to the CRA) from the 1982 fiscal year. On these billings we would trace selected charges to supporting documentation maintained at the attorney's office. 2. Engineering Fees Kicak and Associates are the city engineers. They charge the City and CRA for drawing plans and specifications for projects andfor for inspection in conjunction with public works and building and safety. Engineers are billed at from $20 to $30, xerox costs are billed at 10C per page, and blueprint costs are billed at direct cost. These policies are stipulated in a contract. Kicak and Associates prepares a billing summary from their employees' time sheets. The summary is prepared by project number and takes Kicak and Associates about three days to prepare. We would test two billings for the City and one billing for the Redevelopment Agency from fiscal year 1982. Items to be tested would be rates, per the approved schedule, and hours, per employee time sheets, in support of charges for services, mileage reports and blueprint costs. CRABTREE. KARLEN a ARZOO s idRIVERSIDE. CALIFORNIA Honorable Mayor, Members of the City Council and City Manager -2- January 6, 1983 Upon completion of the special examination, we will issue an auditor's special report outlining the work performed and the results thereof. We will also include any recommendations that we are able to make as a result of our investigations and inquiries. Our fee for this special examination and report will be $1,700, including out-of-pocket expenses. Regarding our fee, we have been advise yy Y!cak personnel that they will cooperate with our efforts, however, we will be required to locate and pull all source documentation that we may need. We will work through Ivan Hopkins in coordinating our selection and review of Brown & Nazarek records since they are located in both San Bernardino and Irvine. Please sign and return the enclosed copy of this letter, if the fore- going meets with your approval.- Enclosure Attest: City Clerk Approval as to Form: Yours very ly, l jam. Jam Vail III, Partner City of Grand Terrace By: Mayor Community Redevelopment Agency City of Grand Terrace By: ROLAND H. CRABTREE. C.P.A. (RETIRED) FRED W KARLEN. C.P.A. GEORGE A. ARZOO. C.P.A. JAMES W VAIL 111, C.P.A. KAREN A. HOLLENBECK, C.P.A. GENNE L. BOLES, C.P.A. RICHARD R. BLECKER, C.P.A. CRABTREE, KARLEN & ARZOO ed /!i7 POST OFFICE BOX 2943 - 92316 6335 RIVERSIDE AVENUE 92306 RIVERSIDE, CALIFORNIA January 6, 1983 Honorable Mayor, Members of the City Council and City Manager City of Grand Terrace Redevelopment Agency Grand Terrace, California 92324 Gentlemen: AREA CODE 714 TELEPHONE 683-6730 This letter expresses our understanding of your request for proposal in connection with the special examination of certain invoices paid by the City of Grand Terrace and the CRA of the City of Grand Terrace. The purpose of the special examination is to determine that supporting documentation (e.g. time slips, time cards, invoices, expense charges, etc.) is present and maintained by certain subcontractors. The following is a description of those charges and our audit plan: 1. Attorneys Fees Brown and Nazarek are the city attorneys. Allowable attorneys fees and costs are described in a contract. We propose to select four billings (three to the City and one to the CRA) from the 1982 fiscal year. On these billings we would trace selected charges to supporting documentation maintained at the attorney's office. 2. Engineering Fees Kicak and Associates are the city engineers. They charge the City and CRA for drawing plans and specifications for projects and/or for inspection in conjunction with public works and building and safety. Engineers are billed at from $20 to $30, xerox costs are billed at 100, per page, and blueprint costs are billed at direct cost. These policies are stipulated in a contract. Kicak and Associates prepares a billing summary from their employees' time sheets. The summary is prepared by project number and takes Kicak and Associates about three days to prepare. We would test two billings for the City and one billing for the Redevelopment Agency from fiscal year 1982. Items to be tested would be rates, per the approved schedule, and hours, per employee time sheets, in support of charges for services, mileage reports and blueprint costs. CRABTREE. KARLEN a ARZOO TOe�lsedJrs�so JG�ccorrrs�a�ji RIVERSIDE, CALIFORNIA Honorable Mayor, Members of the City Council and City Manager -2- January 6, 1983 Upon completion of the special examination, we will issue an auditor's special report outlining the work performed and the results thereof. We will also include any recommendations that we are able to make as a result of our investigations and inquiries. Our fee for this special examination and report will be $1,700, including out-of-pocket expenses. Regarding our fee, we have been advised by acak personnel that they will cooperate with our efforts, however, we will be required to locate and pull all source documentation that we may need. We will work through Ivan Hopkins in coordinating our selection and review of Brown & Nazarek records since they are located in both San Bernardino and Irvine. Please sign and return the enclosed copy of this letter, if the fore- going meets with your approval. Yours very _.x ly, k• Jam Vail III, Partner JWV/JP Enclosure Attest: City of Grand Terrace By: City Clerk Mayor Community Redevelopment Agency Approval as to Form: City of Grand Terrace By: 3' 14 Date: 1-24-83 S AFF REPCRT C R A ITEM (X ) COUNCIL ITEM ( ) AGENDA ITEM NO. -!r MEETING DATE: 1-27-83 SUBJECT: GENERAL PLAN ELEMENTS, TRAFFIC STUDY AND CIRCULATION ELEMENT PROPOSAL RECOMMENDATION • At the October 14, 1982 meeting, the CRA authorized staff to prepare Request for Proposals for General Plan Elements, Traffic Study and Circulation Element. (See attachment 3) Staff prepared a weighted comparison and conducted interviews with seven teams out of sixteen proposals received. Attached are staff's criteria for evaluation, rating sheets and costs sheet comparing the seven proposals. Staff recommends selecting R. Dale Beland & Associates planners from one team proposal and C.G. Engineering, engineers from another team proposal as the two consultants to work on the General Plan Elements, Traffic Study and Circulation Element. Both firms indicated that if selected they will coordinate their work to meet City and State criteria. It was necessary because the cost breakdown on C.G. Engineering's cost were not comparable with the other firms to request Beland & Associates and C.G. Engineering to refigure their costs if they are teamed. This figure is shown on the attachment showing costs of the seven proposals. At the bottom of the page are the costs for Beland & Associates/C.G. Engineering if they are selected. This project is funded in the budget numbers 4918, 4919, 4920 for Planning and 4926 for Engineering. The reasons R. Dale Beland & Associates and C.G. Engineering were chosen are that both firms offerred a broader scope of services than the others. Beland will do an economic analysis of land use and C.G. Engineering have local familiarity and experience, will do an. in-depth traffic feasibility study on the entire City and they have extensive experience with Caltrans. Staff recommends that the Agency: A. RETAIN R. DALE BELAND & ASSOCIATES COST $27,500.00 FOR THE GENERAL PLAN ELEMENTS. B. RETAIN C.G. ENGINEERING COST-$32,500.00 FOR THE TRAFFIC STUDY AND CIRCULATION ELEMENT. C. DIRECT THE AGENCY'S EXECUTIVE DIRECTOR TO PREPARE CONTRACTS FOR SAID SERVICES FOR SUBMITTAL TO THE AGENCY AT A LATER DATE. attachments: 1. Total Scores & Costs 2. Rating Sheets (3) 3. Minutes 10-14-82 4. General Plan Elements VF:gjf u� NAME OF FIRM RATING SCHEDULE COSTS Planning Firms Engineering Firms Total Points All Raters (Max. Score 180 Pts.) In Months Planning Engineering Total Planning Center Van Dell & Associates 135 6 33,800 25,300 59,100 *Beland & Associates Wes Pringle & Associates 137 6 34,000 26,000 60,000 RKG *C.G. Associates Engineering 136 6 40,930 18,800 59,730 Arroyo Group Greer & Co. 118 6 29,000 30,000 59,000 Turrini & Brink Kunzman & Associates 115 6 34,200 20,000 54,200 Willdan Associates Kunzman & Associates 122 9 34,475 20,000 59,475 MSI Kunzman & (Diamond Bar) Associates 100 5 35,860 20,000 55,860 *Beland & Associates *C.G. Engineering (155 AV) 6 27,500 32,500 60,000 *Costs refigured on combined effort of Beland & C.G. Engineering attachment 1 Prior- ity Name o Planning Firm Engineering Planning Van Dell & Center Associates 2. Beland Wes Pringle Associates & Associates 3. RKG CG Associates Engineering 4. Arroyo Greer Group & Co. 5. Turrini Kunzman & & Brink Associates Willdan Kunzman & Associates Associates 7. MSI Kunzman & (Diamond Bar) Associates Rater: Alex Estrada attachment 2 10 Points Maximum Amount for Each Item 60 Points Maximum Planning Planning Engi- Engi- & Engi- & Engi- Planning Planning neering neering neering neering Exper- Exper- Exper- ience in Exper- ience in ience in Traffic ience Format General Housing & Circu- with of End General Total Plan Element lation Caltrans Product Info Points 8 7 9 8 8 7 47 9 7 6 7 8 8 45 5 5 10 10 6 6 42 7 6 6 7 7 8 41 6 9 8 8 5 4 40 6 5 8 8 6 6 39 5 5 8 8 6 4 36 10 Points Maximum Amount for Each Item - 60 Points Maximum ' Planning Planning Engi- Engi- & Engi- & Engi- Planning Planning neering neering neering neering Exper- Exper- Exper- ience in Exper- ience in ience in Traffic ience Format Prior- Name o Firm General Housing & Circu- with of End General Total ity Planning Engineering Plan Element lation Caltrans Product Info Points Planning Van Dell & Center Associates 2. Beland Wes Pringle Associates & Associates 3. RKG CG Associates Engineering 4. Arroyo Greer Group & Co. 5. Turrini Kunzman & & Brink Associates Willdan Kunzman & Associates Associates 7. MSI Kunzman & (Diamond Bar) Associates Rater: Virginia Farmer 7 8 6 6 6 8 41 9 9 5 6 9 9 47 6 7 10 10 6 10 49 6 6 6 6 6 6 36 6 4 6 6 4 4 32 7 7 7 7 7 7 42 5 4 6 6 4 3 28 attachment 2 10 Points Maximum Amount for Each Item 60 Points Maximum Planning Planning Engi- Engi- & Engi- & Engi- Planning Planning neering neering neering neering Exper- Exper- Exper- ience in Exper- ience in ience in Traffic ience Format Prior- Name o Firm General Housing & Circu- with of End General Total ity Planning Engineering Plan Element lation Caltrans Product Info Points Planning Van Dell & Center Associates 9 6 9 9 7 7 47 2. Beland Wes Pringle Associates & Associates 9 7 6 6 9 8 45 3. RKG CG Associates Engineering 6 6 9 10 7 7 45 4. Arroyo Greer Group & Co. 7 7 6 6 7 8 41 5. Turrini Kunzman & & Brink Associates 6 9 9 9 5 5 43 Willdan Kunzman & Associates Associates 6 5 9 9 6 6 41 7. MSI Kunzman & (Diamond Bar) Associates 5 5 8 7 6 5 36 Rater: Joe Kicak attachment 2 CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY REGULAR MEETING - OCTOBER 14. 1982 The Regular Meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Terrace View Elementary School, 22731 Grand Terrace Road, Grand Terrace, California, on October 14th, 1982, at 5:35 p.m. PRESENT: Hugh J. Grant, Chairman Jim Rigley, Vice -Chairman Tony Petta Roy W. Nix Barbara Pfennighausen Seth Armstead, Executive Director Ed Clark, Treasurer Ivan Hopkins, Attorney Myrna Erway, Secretary ABSENT: None. APPROVAL OF MINUTES - SEPTEMBER 23, 1982 CRA-82-90 Motion by Mr. Nix, Second by Mrs. Pfennighausen, ALL AYES, to approve the Minutes of September 23, 1982, as presented. CHECK REGISTER NO. CRA101482 CRA-82-91 Motion by Chairman Grant, Second by Mr. Petta, to approve Check Register No. CRA101482, as presented. Following clarification of Check No. P412, Motion No. CRA-82-91 carried, ALL AYES. CABLE TELEVISION Chuck Gibbs, Manager of Group W Cable Television, introduced Dave Jones, Project Manager, now assigned to Grand Terrace. Stated the underground portion of the project is to begin in two weeks, and applications have been made to the telephone and power companies for use of the poles; will keep the City informed if there is a problem securing clearance for the poles from the utilities. The project is to be completed by May, 1983. Will provide the City with a status report every two weeks. RFP - GENERAL PLAN ELEMENTS/TRAFFIC STUDY AND CIRCULATION ELEMENT The Planning Director recommended authorizing Staff to solicit proposals, stating these elements have been combined as mandated by State law, and were budgeted in the FY 82-83 budget. Page 1 CRA - 10/14/82 attachment 3 In discussion it was felt that economic development for the entire City should be addressed, and whether or not it should be included in this proposal or as a separate project. The RFP was amended by deleting Item 2D, Economic Plan, and Item 3, Preparation of an Economic Plan to the General Plan, on page 2; on page 4, Para. 2 was amended to reflect that the expanded circulation element would include the feasibility of improving access throughout the City. CRA-82-92 Motion by Mr. Rigley, Second by Mrs. Pfennighausen, ALL AYES, to authorize Staff to solicit proposals for the General Plan Elements // and for the Traffic Study and Circulation Element, as amended. CONTRACT AWARD - COMMUNITY CENTER WINDOWS The City Engineer advised that three contractors were contacted requesting proposals for installation of double windows at the Community Center, with Mr. Karger being the only contractor to submit a proposal, in the amount of $4,800. Recommended awarding the contract to Mr. Karger. The Agency Members voiced a preference for metal or aluminum windows, rather than wood, feeling it would be a maintenance problem, and discussed the advantages and disadvantages of thermopane versus double windows. V CRA-82-93 Motion by Mr. Nix, Second by Mr. Rigley, ALL AYES, to award the contract for the installation of thermopane windows at the Community Center to the firm of Norris Barnes, in the amount of $4,891.66. NOTICE OF COMPLETION - TRAEFIC SIGNAL (GTC#82-04CRA) The City Engineer stated that the work at the intersection of Barton Road and Michigan has been completed in accordance with the plans and specifications, and the intersection will be restriped in conjunction with the striping project throughout the City. Recommended approving the Notice of Completion for recordation. CRA-82-94 Motion by Chairman Grant, Second by Mr. Petta, ALL AYES, to authorize the execution by the Mayor and recordation by the City Clerk of the Notice of Completion for the Traffic Signal (GTC#82-04CRA). CRA COMMUNITY BUSINESS SURVEY The Planning Director reviewed the results of the survey and recommended authorizing Staff to give the results to the Chamber of Commerce for publication in its newsletter. Staff is to determine the location of the property referred to by an individual's comments regarding the inability to have the zoning changed. Page 2 CRA - 10/14/82 :1 M The Mandatory General Plan Elements are: Land Use Circulation Housing Seismic Safety Conservation Safety Scenic Highways attachment 4 Date: JAN. 1983 StAFF REPCRT C R A ITEM ( X) COUNCIL ITEM ( ) MEETING DATE: JAN. 27, 1983 AGENDA ITEM NO. (p SUBJECT: nrand Ter P Fire Station Budget Adjustment The Staff thru an administrative error neglected to adjust the budget to include the Architect contract costs with Barmakian-Wolff-Lang-Christopher for $25,080 already approved by Council when we asked Council to approve additional funds for construction of the Fire Station. Also not considered was an addi- tional cost for postage and printing of plans and specs for $5,000. STAFF RECOMMENDS COUNCIL: APPROVE $30,080 TO BE TRANSFERRED FROM JUNE 30, 1983 BALANCE FORWARD TO DEPARTMENT 4914 LEAVING AN ADJUSTED BALANCE FORWARD OF $200,625. THIS WILL MAKE TOTAL AMOUNT BUDGETED FOR FIRE STATION EXCLUDING LAND $593,404. enc: CONTRACT WITH BARMAKIAN-WOLFF-LANG-CHRISTOPHER (CRA #82-05) SAA:ERC:ed THE AIRICAN INSTITUTE OF ;HITECTS AIA Document B141 Standard ','Form ol. Agreement Setween Owner nod Architect 1977 EDITION THIS DOCUMENT HAS IMPORTANT LEGAL CONSEQUENCES; CONSULTATION WITH AN ATTORNEY 1S ENCOURAGED WITH RESPECT TO ITS COMPLETION OR MODIFICATION AGREEMENT made as of the Twenty -Second day of July in the year of Nineteen Hundred and Eighty-two BETWEEN the Owner: City of Grand Terrace 22795 Barton Rd. Grand Terrace, CA 92324 and the Architect: Barmakian*hlolff *Lang *Christopher/Architects 9375 Archibald Avenue Suite 101 Rancho Cucamonga, CA 91730 For the following Project: (Include detailed description of Project location and scope.) 1. The design of a civic Center of approximately 12,5000 to 14,000 square feet to be located on approximately 2.31 acres adjacent to the existing City Office Facilities located at 22795 Barton Rd. 2. The design of a IIre Station of approximately 3,400 to 4,200 square feet to be located on approximately 0.50 acres in the proximity of Mt. Vernon Avenue and Barton Road. 3. The Architect shall provide Phase I Preliminary Design services and Phase lI design services as described in Article 15. The Owner and the Architect agree as set forth below. Copyright 1917, 1926, 1948, 1951, 1953, 1958, 1961, 1963, 1966, 1967, 1970, 1974, © 1977 by The American Institute of Architects, 1735 New York Avenue, NAV , Wash ngion, D C. 20006. Reproduction of the material herein or substantial quotation of its provisions w thout perr-ssiun of the AIA violates the copyright laws of the United States and will be subject to legal prosecul,on AIA DOCUMENT B141 • OWNER -ARCHITECT AGRLEMENT • THIRIEEVIH ED111ON • 1ULY 1977 • AIAls • ©1977 B141-1977 1 1HE AMERICAN INSTITUTE Of AKCHIIECTS, 1735 NE\'d YORK AVEN;:E, N.W , %VASHINGTON, DC. 20006 TERMS AND CONDITIONS OF AGREEMENT BETWEEN OWNER AND ARCHITECT ARTICLE 1 ARCHITECT'S SERVICES AND RESPONSIBILITIES BASIC SERVICES The Architect's Basic Services consist of the five phases described in Paragraphs 1.1 through 1.5 and include normal structural, mechanical and electrical engineering services and any other services included in Article 15 as part of Basic Services. 1.1 SCHEMATIC DESIGN PHASE 1.1.1 The Architect shall review the program furnished by the Owner to ascertain the requirements of the Project and shall review the understanding of such requirements with the Owner. 1.1.2 The Architect shall provide a preliminary evalua- tion of the program and the Project budget requirements, each in terms of the other, subject to the limitations set forth in Subparagraph 3.2.1. 1.1.3 The Architect shall review with the Owner alterna- tive approaches to design and construction of the Project. 1.1.4 Based on the mutually agreed upon program and Project budget requirements, the Architect shall prepare, for approval by the Owner, Schematic Design Documents consisting of drawings and other documents illustrating the scale and relationship of Project components. 1.1.5 The Architect shall submit to the Owner a State- ment of Probable Construction Cost based on current area, volume or other unit costs. 1.2 DESIGN DEVELOPMENT PHASE 1.2.1 Based on the approved Schematic Design Docu- ments and any adjustments authorized by the Owner in the program or Project budget, the Architect shall pre- pare, for approval by the Owner, Design Development Documents consisting of drawings and other documents to fix and describe the size and character of the entire Project as to architectural, structural, mechanical and elec- trical systems, materials and such other e!ements as may be appropriate. 1.2.2 The Architect shall submit to the Owner a further Statement of Probable Construction Cost. 1.3 CONSTRUCTION DOCUMENTS PHASE 1.3.1 Based on the approved Design, Development Doc- unients and any further adjustments in the scope or qual- ity of the Project or in the PrOieCt budget authorized by the Owner, the Architect shall prepare, for approval by the Owner, Construction Documents consisting of Draw- ings and Specifications setting forth in detail the require- ments for the construction of the Project. 1.3.2 The Architect sha!1 assist the Owner in the prepara- tion of the necessary bidding information, bidding forms, the Conditions of the Contract, and the form of Agree- ment between the Owner and the Contractor. 1.3.3 The Architect shall advise the Owner of any adjust- ments to previous Statements of Probable Construction Cost indicated by changes in requirements or general market conditions. 1.3.4 The Architect shall assist the Owner in connection with the Owner's responsibility for filing documents re- quired for the approval of governmental authorities hav- ing jurisdiction over the Project. 1.4 BIDDING OR NEGOTIATION PHASE 1.4.1 The Architect, following the Owner's approval of the Construction Documents and of the latest Statement of Probable Construction Cost, shall assist the Owner in obtaining bids or negotiated proposals, and assist in awarding and preparing contracts for construction. 1.5 CONSTRUCTION PHASE —ADMINISTRATION OF THE CONSTRUCTION CONTRACT 1.5.1 The Construction Phase will commence with the award of the Contract for Construction and, together with the Architect's obligation to provide Basic Services under this Agreement, will terminate when final payment to the Contractor is due, or in the absence of a final Certificate for Payment or of such due date, sixty days after the Date of Substantial Completion of the Work, whichever occurs first. 1.5.2 Unless otherwise provided in this Agreement and incorporated in the Contract Documents, the Architect shall provide administration of the Contract for Construc- tion as set forth below and in the edition of AIA Docu- ment A201, General Conditions of the Contract for Con- struction, current as of the date of this Agreement. 1.5.3 The Architect shall be a representative of 'the Owner during the Construction Phase, and shall advise and consult with the Owner. Instructions to the Contrac- tor shall be forwarded through the Architect. The Archi- tect shall have authority to act on behalf of the Owner only to the extent provided in the Contract Documents unless otherwise modified by written instrument in ac- cordance with Subparagraph 1.5.16. 1.5.4 The Architect shall visit the site at intervals ap- propriate to the stage of construction or as otherwise agreed by the Architect in writing to become generally familiar with the progress and quality of the Work and to determine in general if the Work is proceeding in accord- ance with the Contract Documents. However, the Archi- tect shall not be required to make exhaustive or con- tinuous on -site inspections to check the quality or quan- tity of the Work. On the basis of such on -site observa- tions as an architect, the Architect shall keep the Owner informed of the progress and quality of the Work, and shall endeavor to guard the Owner against defects and deficiencies in the Work of the Contractor. 1.5.5 The Architect shall not have control or charge of and shall not be responsible for construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the Work, for the acts or omissions of the Contractor, Sub- AtA DOCUMENT B141 • ci%%Nrr�AkC111TLCT AGMAIALNT • TWRTELNIH LDITION • JULY 1977 • AIAQ• ©1977 B141-1977 3 1HE AMLRICAN INSrIIUTE Or ARCHMcrs, 1735 *:LW YORK AVLNVE, N.W., 1VASHINGTON, D.C. 20006 fAr contractors or any other persons performing any of the Work, or for the failure of any of them to carry out the Work in accordance with the Contract Documents. 1.5.6 The Architect shall at all times have access to the Work wherever it is in preparation or progress. 1.5.7 The Architect shall determine the amounts owing to the Contractor based on observations at the site and on evaluations of the Contractor's Applications for Payment, and shall issue Certificates for Payment in such amounts, as provided in the Contract Documents. 1.5.8 The issuance of a Certificate for Payment shall constitute a representation by the Architect to the Owner, based on the Architect's observations at the site as pro- vided in Subparagraph 1.5.4 and on the data comprising the Contractor's Application for Payment, that the Work has progressed to the point indicated; that, to the best of the Architect's knowledge, information and belief, the qual- ity of the Work is in accordance with the Contract Docu- ments (subject to an evaluation of the Work for con- formance with the Contract Documents upon Substantial Completion, to the results of any subsequent tests re- quired by or performed under the Contract Documents, to minor deviations from the Contract Documents cor- rectable prior to completion, and to any specific qualifica- tions stated in the Certificate for Payment); and that the Contractor is entitled to payment in the amount certified. However, the issuance of a Certificate for Payment shall not be a representation that the Architect has made any examination to ascertain how and for what purpose the Contractor has used the moneys paid on account of the Contract Sum. 1.5.9 The Architect shall be the interpreter of the re- quirements of the Contract Documents and the judge of the performance thereunder by both the Owner and Contractor. The Architect shall render interpretations nec- essary for the proper execution or progress of the Work with reasonable promptness on written request of either the Owner or the Contractor, and shall render written de- cisions, within a reasonable time, on all claims, disputes and other matters In question between the Owner and the Contractor relating to the execution or progress of the Work or the interpretation of the Contract Documents. 1.5.10 Interpretations and decisions of the Architect shall he consistent with the Intent of and reasonably Inferable from the Contract Documents and sh,l! be in written or graphic form In the capacity of inturnreler and judge, the Architect shall endeavor to uecuic faithful perrorm- ance by both the Owner and the Contractor, sha!I not show partiality to either, and sh.I!! not he h.ible for the result of ,Iny interpretation or decision rcwr tired in goad faith in such capacity. 1.5.11 The Architect's decisions in matters relating to artistic effect shall be final if consistent with the Intent of the Contract Documents. The Architect's decisions on any other claims, disputes or other matters, including those in question between the Owner and the Contractor, shall be subject to arbitration as provided In this Agree- ment and in the Contract Documents. 1.5.12 The Architect shall have authority to reject Work which dues not conform to the Contract Documents. Whenever, in the Architect's reasonable opinion, it is necessary or advisable for the implementation of the intent of the Contract Documents, the Architect will have author- ity to require special inspection or testing of the Work in accordance with the provisions of the Contract Docu- ments, whether or not such Work be then fabricated, in- stalled or completed. 1.5.13 The Architect shall review and approve or take other appropriate action upon the Contractor's submittals such as Shop Drawings, Product Data and Samples, but only for conformance with the design concept of the Work and with the information given in the Contract Documents. Such action shall be taken with reasonable promptness so as to cause no delay. The Architect's ap- proval of a specific item shall not indicate approval of an assembly of which the item is a component. 1.5.14 The Architect shall prepare Change Orders for the Owner's approval and execution in accordance with the Contract Documents, and shall have authority to order minor changes in the Work not involving an adjustment in the Contract Sum or an extension of the Contract Time which are not inconsistent with the intent of the Contract Documents. 1.5.15 The Architect shall conduct inspections to deter- mine the Dates of Substantial Completion and final com- pletion, shall receive and forward to the Owner for the Owner's review written warranties and related documents required by the Contract Documents and assembled by the Contractor, and shall issue a final Certificate for Pay- ment. 1.5.16 The extent of the duties, responsibilities and lim- itations of authority of the Architect as the Owner's rep- resentative during construction shall not be modified or extended without written consent of the Owner, the Con- tractor and the Architect. 1.6 PROJECT REPRESENTATION BEYOND BASIC SERVICES 1.6.1 If the Owner and Architect agree that more ex- tensive representation at the site than is described in Paragraph 1.5 shall be provided, the Architect shall pro- vide one or more Project Representatives to assist the Architect in carrying out such responsibilities at the site. 1.6.2 Such Project Representatives shall be selected, em- ployed and directed by the Architect, and the Architect shall be compensated therefor as mutually agreed be- tween the Owner and the Architect as set forth in an ex- hibit appended to this Agreement, which shall describe the duties, responsibilities and limitations of authority of such Project Representatives. 1.6.3 Through the observations by such Project Repre- sentatives, the Architect shall endeavor to provide further protection for the Owner against defects and deficiencies In the Work, but the furnishing of such project representa- tion shall not modify the rights, responsibilities or obliga- tions of the Architect as described in Paragraph 1.5. 1.7 ADDITIONAL SERVICES The following Services are not included in Basic Services unless so identified in Article 15. They shall be provided if authorized or confirmed in writing by the -Owner, and they shall be paid for by the Owner as provided in this Agreement, in addition to the compensation for Basic Services. AIA UOCU,MENT B141 • OW\Ek-ARCHITECT AGREEMENT • THIRTEENTH EDITION • JULY 1977 • AIM� • © 1977 4 B141-1977 THE A.'ALKICA, INSTITUTE OF AkCH!TECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 1 1.7.1 Providing analyses of the Owner's needs, and pro- gramming the requirements of the Project. 1.7.2 Providing financial feasibility or other special studies. 1.7.3 Providing planning surveys, site evaluations, envi- ronmental studies or comparative studies of prospective sites, and preparing special surveys, studies and submis- sions required for approvals of governmental authorities or others having jurisdiction over the Project. 1.7.4 Providing services relative to future facilities, sys- tems and equipment which are not intended to be con- structed during the Construction Phase. 1.7.5 Providing services to investigate existing conditions or facilities or to make measured drawings thereof, or to verify the accuracy of drawings or other information fur- nished by the Owner. 1.7.6 Preparing documents of alternate, separate or sequential bids or providing extra services in connection with bidding, negotiation or construction prior to the completion of the Construction Documents Phase, when requested by the Owner. 1.7.7 Providing coordination of Work performed by separate contractors or by the Owner's own forces. 1.7.8 Providing services in connection with the work of a construction manager or separate consultants retained by the Owner. 1.7.9 Providing Detailed Estimates of Construction Cost, analyses of owning and operating costs, or detailed quan- tity surveys or inventories of material, equipment and labor. 1.7.10 Providing interior design and other similar ser- vices required for or in connection with the selection, procurement or installation of furniture, furnishings and related equipment. 1.7.11 Providing services for planning tenant or rental spaces. 1.7.12 Making revisions in Drawings, Specifications or other documents when such revisions are inconsistent with written approvals or instructions previously given, are required by the enactment or revision of codes, laws or regulations subsequent to the preparation of such doc- uments or are due to other causes not ,o'ely within the control of the Architect. 1.7.13 Preparing Drawings, Speafie,tions and supporting data and providing other ser\Iee ;n connection w!th Change Orders to the went Mat the ad?ustment In the Basic Compensation resulting frorn the adjusted Con- struction Cost is not commensurate with the services re- quired of the Architect, provided such Change Orders are required by causes not solely within the control of the Architect. 1.7.14 Making investigations, surveys, valuations, inven- tories or detailed appraisals of existing facilities, and serv- ices required in connection with construction performed by the Owner. 1.7.15 Providing consultation concerning replacement of any Work damaged by fire or other cause during con- struction, and furnishing services as may be required in connection with the replacement of such Work. 1.7.16 Providing services made necessary by the default of the Contractor, or by major defects or deficiencies in the Work of the Contractor, or by failure of performance of either the Owner or Contractor under the Contract for Construction. 1.7.17 Preparing a set of reproducible record drawings 'showing significant changes in the Work made during construction based on marked -up prints, drawings' and other data furnished by the Contractor to the Architect. 1.7.18 Providing extensive assistance in the utilization of any equipment or system such as initial start-up or testing, adjusting and balancing, preparation of operation and maintenance manuals, training personnel for operation and maintenance, and consultation during operation. 1.7.19 Providing services after issuance to the Owner of the final Certificate for Payment, or in the absence of a final Certificate for Payment, more than sixty days after the Date of Substantial Completion of the Work. 1.7.20 Preparing to serve or serving as an expert witness in connection with any public hearing, arbitration pro- ceeding or legal proceeding. 1.7.21 Providing services of consultants for other than the normal architectural, structural, mechanical and elec- trical engineering services for the Project. 1.7.22 Providing any other services not otherwise in- cluded in this Agreement or not customarily furnished in accordance with generally accepted architectural practice. 1,8 TIME 1.8.1 The Architect shall perform Basic and Additional Services as expeditiously as is consistent with professional skill and care and the orderly progress of the Work. Upon request of the Owner, the Architect shall submit for the Owner's approval a schedule for the performance of the Architect's services which shall be adjusted as required as the Project proceeds, and shall include allowances for peri- ods of time required for the Owner's review and approval of submissions and for approvals of authorities having jurisdiction over the Project. This schedule, when approved by the Owner, shall not, except for reasonable cause, be exceeded by the Architect. ARTICLE 2 THE OWNER'S RESPONSIBILITIES 2.1 The Owner shall provide full information regarding requirements for th'e Project including a program, which shall set forth the Owner's design objectives, constraints and criteria, including space requirements and relation- ships, flexibility and expandability, special equipment and systems and site requirements. 2.2 If the Owner provides a budget for the Project it shall include contingencies for bidding, changes in the Work during construction, and other costs which are the responsibility of the Owner, including those described in this Article 2 and in Subparagraph 3.1.2. The Owner shall, at the request of the Architect, provide a statement of funds available for the Project, and their source. AIA DOCUMENT B141 - OV:NER-AkCHI1FCT ACR[[.101N1 - TH!RIELNIH LDI1ION - JULY 1977 - AIAn - 01977 THE AMERICAN INSTITUTE Of ARUIHECTS, 1,35 NEW YORN AVENUE, NW., WASHINGTON, D.C. 20006 B141-1977 5 2.3 The Owner shall -designate, when necessary, a rep- resentative authorized to act in the Owner's behalf with respect to the Project. The Owner or such authorized representative shall examine the documents submitted by the Architect and shall render decisions pertaining thereto promptly, to avoid unreasonable delay in the progress of the Architect's services. 2.4 The Owner shall furnish a legal description and a certified land survey of the site, giving, as applicable, grades and lines of streets, alleys, pavements and adjoin- ing property; rights -of -way, restrictions, easements, en- croachments, zoning, deed restrictions, boundaries and contours of the site, locations, dimensions and complete data pertaining to existing buildings, other improvements and trees; and full information concerning available serv- ice and utility lines both public and private, above and below grade, including inverts and depths. 2.5 The Owner shall furnish the services of soil engi- neers or other consultants when such services are deemed necessary by the Architect. Such services shall include test borings, test pits, soil bearing values, percolation tests, air and water pollution tests, ground corrosion and resistivity tests, including necessary operations for determining sub- soil, air and water conditions, with reports and appropri- ate professional recommendations. 2.6 The Owner shall furnish structural, mechanical, chemical and other laboratory tests, inspections and re- ports as required by law or the Contract Documents. 2.7 The Owner shall furnish all legal, accounting and in- surance counseling services as may be necessary at any time for the Project, including such auditing services as the Owner may require to verify the Contractor's Applica- tions for Payment or to ascertain how or for what pur- poses the Contractor uses the moneys paid by or on be- half of the Owner. 2.8 The services, information, surveys and reports re- quired by Paragraphs 2.4 through 2.7 inc!usive shall be furnished at the Owner's expense, and the Architect shall be entitled to rely upon the accuracy and completeness thereof. 2.9 If the Owner observes or otherwise becomes aware of any fault or defect in the Project or nonconformance with the Contract Documents, prompt written notice thereof shall be given by the Owner to the Architect. 2.10 The Owner shall furnish Iequvled ulformation and services and shall render approva's and decisions as ex- peditiously as necessary for the order!, progress of the Architect's services and of the VVcirk. ARTICLE 3 CONSTRUCTION COST 3.1 DEFINITION 3.1.1 The Construction Cost shall be the total cost or estimated cost to the Owner of all elements of the Project designed or specified by the Architect. 3.1.2 The Construction Cost shall include at current market rates, including a reasonable allowance for over- head and profit, the cost of labor and materials furnished by the Owner and any equipment which has been de- signed, specified, selected or specially provided for by the Architect. 3.1.3 Construction Cost does not include the compen- sation of the Architect and the Architect's consultants, the cost of the land, rights -of -way, or other costs which are the responsibility of the Owner as provided in Arti- cle 2. 3.2 RESPONSIBILITY FOR CONSTRUCTION COST 3.2.1 Evaluations of the Owner's Project budget, State, ments of Probable Construction Cost and Detailed Estimates of Construction Cost, if any, prepared by the Architect, represent the Architect's best judgment as a design professional familiar with the construction indus- try. It is recognized, however, that neither the Architect nor the Owner has control over the cost of labor, mate- rials or equipment, over the Contractor's methods of de- termining bid prices, or over competitive bidding, market or negotiating conditions. Accordingly, the Architect cannot and does not warrant or represent that bids or negotiated prices will not vary from the Project budget proposed, established or approved by the Owner, if any, or from any Statement of Probable Construction Cost or other cost estimate or evaluation prepared by the Archi- tect. 3.2.2 No fixed limit of Construction Cost shall be estab- lished as a condition of this Agreement by the furnishing, proposal or establishment of a Project budget under Sub- paragraph 1.1.2 or Paragraph 2.2 or otherwise, unless such fixed limit has been agreed upon in writing and signed by the parties hereto. If such a fixed limit has been estab- lished, the Architect shall be permitted to include con- tingencies for design, bidding and price escalation, to de- termine what materials, equipment, component systems and types of construction are to be included in the Con- tract Documents, to make reasonable adjustments in the scope of the Project and to include in the Contract Docu- ments alternate bids to adjust the Construction Cost to the fixed limit. Any such fixed limit shall be increased in the amount of any increase in the Contract Sum occurring after execution of the Contract for Construction. 3.2.3 If the Bidding or Negotiation Phase has not com- menced within three months after the Architect submits the Construction Documents to the Owner, any Project budget or fixed limit of Construction Cost shall be ad- justed to reflect any change in the general level of prices In the construction industry between the date of submis- sion of the Construction Documents to the Owner and the date on which proposals are sought. 3.2.4 If a Project budget or fixed limit of Construction Cost (adjusted as provided in Subparagraph 3.2.3) is ex- ceeded by the lowest bona fide bid or negotiated pro- posal, the Owner shall (1) give written approval of an Increase in such fixed limit, (2) authorize rebidding or re- negotiating of the Project within a reasonable time, (3) if the Project is abandoned, terminate in accordance with Paragraph 10.2, or (4) cooperate in revising the Project scope and quality as required to reduce the Construction Cost. in the case of (4), provided a fixed limit of Construc- tion Cost has been established as a condition of this Agree- ment, the Architect, without additional charge, shall mod- ify the Drawings and Specifications as necessary to comply AIA DOCUMENT IJ141 • OWNER -ARCHITECT AGREEMENT • THIRTEENTH EDITION • JULY 1977 • AIA'b • © 1977 6 B141-1977 THE A'.1[R!CAN 11tSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. M-06 t� with the fixed limit. The providing of such service shall be the limit of the Architect's responsibility arising from the establishment of such fixed limit, and having done so, the Architect shall be entitled to compensation for all services performed, in accordance with this Agreement, whether or not the Construction Phase is commenced. ARTICLE 4 DIRECT PERSONNEL EXPENSE 4.1 Direct Personnel Expense is defined as the direct sal- aries of all the Architect's personnel engaged on the Proj- ect, and the portion of the cost of their mandatory and customary contributions and benefits related thereto, such as employment taxes and other statutory employee bene- fits, insurance, sick leave, holidays, vacations, pensions and similar contributions and benefits. ARTICLE 5 REIMBURSABLE EXPENSES 5.1 Reimbursable Expenses are in addition to the Com- pensation for Basic and Additional Services and include actual expenditures made by the Architect and the Archi- tect's employees and consultants in the interest of the Project for the expenses listed in the following Sub- paragraphs: 5.1.1 Expense of transportation in connection with the Project; living expenses in connection with out-of-town travel; long distance communications, and fees paid for securing approval of authorities having jurisdiction over the Project. 5.1.2 Expense of reproductions, postage and handling of Drawings, Specifications and other documents, excluding reproductions for the office use of the Architect and the Architect's consultants. 5.1.3 Expense of data processing and photographic pro- duction techniques when used in connection with Addi- tional Services. 5.1.4 If authorized in advance by the Owner, expense of overtime work requiring higher than regular rates. 5.1.5 Expense of renderings, models and mock-ups re- quested by the Owner. 5.1.6 Expense of any additional insurance coverage or limits, Including professional liability insura,ue, requested by the Owner In excess of that nurm:�!ly earned by the Architect and the Architect's consultants. ARTICLE 6 PAYMENTS TO THE ARCHITECT 6.1 PAYMENTS ON ACCOUNT OF BASIC SERVICES 6.1.1 An initial payment as set forth in Paragraph 14.1 is the minimum payment under this Agreement. 6.1.2 Subsequent payments for Basic Services shall be made monthly and shall be in proportion to services per- formed within each Phase of services, on the basis set forth in Article 14. 6.1.3 If and to the extent that the Contract Time initially established in the Contract for Construction is exceeded or extended through no fault of the Architect, compensa- tion for any Basic Services required for such extended period of Administration of the Construction Contract shall be computed as set forth in Paragraph 14.4 for Addi- tional Services. 6.1.4 When compensation is based on a percentage of Construction Cost, and any portions of the Project are deleted or otherwise not constructed, compensation for such portions of the Project shall be payable to the extent services are performed on such portions, in accordance, with the schedule set forth in Subparagraph 14.2.2, based on (1) the lowest bona fide bid or negotiated proposal or, (2) if no such bid or proposal is received, the most recent Statement of Probable Construction Cost or Detailed Esti- mate of Construction Cost for such portions of the Project. 6.2 PAYMENTS ON ACCOUNT OF ADDITIONAL SERVICES 6.2.1 Payments on account of the Architect's Additional Services as defined in Paragraph 1.7 and for Reimbursable Expenses as defined in Article 5 shall be made monthly upon presentation of the Architect's statement of services rendered or expenses incurred. 6.3 PAYMENTS WITHHELD 6.3.1 No deductions shall be made from the Architect's compensation on account of penalty, liquidated damages or other sums withheld from payments to contractors, or on account of the cost of changes in the Work other than those for which the Architect is held legally liable. 6.4 PROJECT SUSPENSION OR TERMINATION 6.4.1 If the Project is suspended or abandoned in whole or in part for more than three months, the Architect shall be compensated for all services performed prior to receipt of written notice from the Owner of such suspension or abandonment, together with Reimbursable Expenses then due and all Termination Expenses as defined in Paragraph 10.4. If the Project is resumed after being suspended for more than three months, the Architect's compensation shall be equitably adjusted. ARTICLE 7 ARCHITECT'S ACCOUNTING RECORDS 7.1 Records of Reimbursable Expenses and expenses per- taining to Additional Services and services performed on the basis of a Multiple of Direct Personnel Expense shall be kept on the basis of generally accepted accounting principles and shall be available to the Owner or the Owner's authorized representative at mutually convenient times. ARTICLE 8 OWNERSHIP AND USE OF DOCUMENTS 8.1 Drawings and Specifications as instruments of serv- ice are and shall remain the property of the Architect whether the Project for which they are made is executed or not. The Owner shall be permitted to retain copies, in- cluding reproducible copies, of Drawings and Specifica- tions for information and reference in connection with the Owner's use and occupancy of the Project. The Drawings and Specifications shall not be used by the Owner on ALA DOCUMENT 6141 • OWNER -ARCHITECT AGREEMENT • THIRTLLNTH EDITION • JULY 1977 • AIA+1 • ©1977 ML AMERICAN INSTITUTE OF AkCHITLCTS, 173; NFW YORK AVENUE, N.W, WASHINGTON, DC. 20006 B141-1977 7 n 0 other projects, for additions to this Project, or for comple- tion of this Project by others provided the Architect is not in default under this Agreement, except by agreement in writing and with appropriate compensation to the Archi- tect. 8.2 Submission or distribution to meet official regulatory requirements or for other purposes in connection with the Project is not to be construed as publication in derogation of the Architect's rights. ARTICLE 9 ARBITRATION 9.1 All claims, disputes and other matters in question between the parties to this Agreement, arising out of or relating to this Agreement or the breach thereof, shall be decided by arbitration in accordance with the Construc- tion Industry Arbitration Rules of the American Arbitra- tion Association then obtaining unless the parties mutu- ally agree otherwise. No arbitration, arising out of or re- lating to this Agreement, shall include, by consolidation, joinder or in any other manner, any additional person not a party to this Agreement except by written consent con- taining a specific reference to this Agreement and signed by the Architect, the Owner, and any other person sought to be joined. Any consent to arbitration involving an ad- ditional person or persons shall not constitute consent to arbitration of any dispute not described therein or with any person not named or described therein. This Agree- ment to arbitrate and any agreement to arbitrate with an additional person or persons duly consented to by the parties to this Agreement shall be specifically enforceable under the prevailing arbitration law. 9.2 Notice of the demand for arbitration shall be filed in writing with the other party to this Agreement and with the American Arbitration Association. The demand shall be made within a reasonable time after the claim, dispute or other matter in question has arisen. In no event shall the demand for arbitration be made after the date when institution of legal or equitable proceedings based on such claim, dispute or other matter In question would be barred by the applicable statute of limitations. 9.3 The award rendered by the arbitrators shall be final, and judgment may be entered upon it in accordance with applicable law in any court having jurisdiction thereof. ARTICLE 10 TERMINATIO'� OF AGREEMENT 10.1 This Agreement m y be temonated by either party upon seven days' written notice should the other party fail substantially to perform in accordance with Its terms through no fault of the party initiating the termination. 10.2 This Agreement may be terminated by the Owner upon at least seven days' written notice to the Architect in the event that the Project is permanently abandoned. 10.3 In the event of termination not the fault of the Ar- chitect, the Architect shall be compensated for all services performed to termination date, together with Reimburs- able Expenses then due and all Termination Expenses as defined in Paragraph 10.4. 10.4 Termination Expenses include expenses directly at- tributable to termination for which -the Architect is not otherwise compensated, plus an amount computed as a percentage of the total Basic and Additional Compensa- tion earned to the time of termination, as follows: .1 20 percent if termination occurs during the Sche- matic Design Phase; or .2 10 percent if termination occurs during the Design Development Phase; or .3 5 percent if termination occurs during any subse- 10 quent phase. ARTICLE 11 MISCELLANEOUS PROVISIONS 11.1 Unless otherwise specified, this Agreement shall be governed by the law of the principal place of business of the Architect. 11.2 Terms in this Agreement shall have the same mean- ing as those in AIA Document A201, General Conditions of the Contract for Construction, current as of the date of this Agreement. 11.3 As between the parties to this Agreement: as to all acts or failures to act by either party to this Agreement, any applicable statute of limitations shall commence to run and any alleged cause of action shall be deemed to have accrued in any and all events not later than the rele- vant Date of Substantial Completion of the Work, and as to any acts or failures to act occurring after the relevant Date of Substantial Completion, not later than the date of issuance of the final Certificate for Payment. 11.4 The Owner and the Architect waive all rights against each other and against the contractors, consult- ants, agents and employees of the other for damages cov- ered by any property insurance during construction as set forth in the edition of AIA Document A201, General Con- ditions, current as of the date of this Agreement. The Owner and the Architect each shall require appropriate similar waivers from their contractors, consultants and agents. ARTICLE 12 SUCCESSORS AND ASSIGNS 12.1 The Owner and the Architect, respectively, bind themselves, their partners, successors, assigns and legal representatives to the other party to this Agreement and to the partners, successors, assigns and legal representa- tives of such other party with respect to all covenants of this Agreement. Neither the Owner nor the Architect shall assign, sublet or transfer any interest in this Agreement without the written consent of the other. ARTICLE 13 EXTENT OF AGREEMENT 13.1 This Agreement represents the entire and integrated agreement between the Owner and the Architect and supersedes all prior negotiations, representations or agree- ments, either written or oral. This Agreement may be amended only by written instrument signed by both Owner and Architect. AIA DOCUMENT U141 - OWNER -ARCHITECT AGREEMENT - THIRTEENTH EDITION - JULY 1977 - AIA$ - CU 1977 8 B141-1977 THE AMERICAN It:sTITUTL OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 2CK,06 ARTICLE 14 BASIS OF COMPENSATION The Owner shall compensate the Architect for the Scope of Services provided, in accordance with Article 6, Payments to the Architect, and the other Terms and Conditions of this Agreement, as follows: 14.1 AN INITIAL PAYMENT of One Thousand dollars ($1, 000. OOf shall be made upon execution of this Agreement and credited to the Owner's account as follows: 14.2 BASIC COMPENSATION 14.2.1 FOR BASIC SERVICES, as described in Paragraphs 1.1 through 1.5, and any other services included in Article 15 as part of Basic Services, Basic Compensation shall be computed as follows: (Here insert basis of compensation, including fixed amounts, multiples or percentages, and identify Phases to which particular methods of compensa- tion apply, if necessary.) FEE CALCULATION AS NEGOTIATED JULY 12, 1982. 1. P}LNSE I PRELIMINARY DESIGN a. Civic Center $ ,000.00 3 b. Fire Station $ ,000.00 PHASE I TOTAL $ 9,000.00 2. PHASE II FINAL DESIGN a. Civic Center $ 3,400.00 2 b. Fire Station $ ,0.00 3. 4. S. PHASE II TOTAL $102,150.00 GROSS SUBTOTAL (PHASE L AND PHASE II) $111,150.00 o SREDUCTION 5,558.00 TOTAL FEE (PHASE I AND PHSE II) a. Civic Center $ 80,512.00 b. Fire Station $ 25,080.Q0 $105,592.00 14.2.2 Where compensation is based on a Stipulated Sum or Percentage of Construction Cost, payments for Basic Services shall be made as provided in Subparagraph 6.1.2, so that Basic Compensation for each Phase shall equal the following percentages of the total Basic Compensation payable: (Include any additional Phases as appropriate.) Schematic Design Phase: Phase I Preliminary Design $ 9, 000. 00 percent ( 9 %) Design Development Phase: Phase II Final Design $ 27,4S4. 00 percent ( 26 %) Construction Documents Phase: Phase II Final Design $ 52, 796.00 percent ( 50 %) Bidding or Negotiation Phase: Phase II Final Design $ 5, 782.00 percent ( S %) Construction Phase: Phase II Final Design $ 10, 560. 00 percent ( 10 %) TOTAL $105,592.00 1000 14.3 FOR PROJECT REPRESENTATION BEYOND BASIC SERVICES, as described in Paragraph 1.6, Compensation shall be computed separately in accordance with Subparagraph 1.6.2. AIA DOCUMENT 8141 OWNER -ARCHITECT AGREEMENT • THIRTEENTH EDITION • JULY 1977 • AIA11 • ©1977 THE AAIERICAN INSTIIUIE Of ARCr1IIECTS. 1735 tJL11' IORK AVENUE, N.11'., wASHINGTON, D.C. 2IX06 B141-1977 9 idpol 3N 10l 5W0013M 33VUE131 aNV8!D 01 �UI[,UO� sM •oul 691qeo pue 6u��se�peoa8 asnoy6wqsa/y� dnotig 0 WHEN WILL CABLE N BE AVAILABLE � �ro Group W Cable's Marketing Representatives will personally explain to you our full GALAXY package when your area is ready. Installation of the basic service as well as the pay premium channels is free up to sixty (60) days after service begins in your area. After this introductory time there will be an installation charge. Group W Cable Inc., guarantees that our rates for service will not be increased for at least two years from the time that the system is complete. Our Customer Service Department stands ready to serve you with facts and action. Group W's technicians will correct any cable difficulties free of charge to insure trouble free reception. GROUP WCABLE 14.4 COMPENSATION FOR ADDITIONAL SERVICES 14.4.1 FOR ADDITIONAL SERVICES OF THE ARCHITECT, as described in Paragraph 1.7, and any other services in- cluded in Article 15 as part of Additional Services, but excluding Additional Services of consultants, Compen- sation shall be computed as follows: (Here employees, it compensation, Identify s rateecYScandfor ervicesttottwhich ples of art cularirect ersonnel methodsExpense for of compensationapply,necessary.) and identify Principals Y P Y q Y P The 1. The Architect shall provide additional services at an hourly rate of Fifty Dollars ($S0.00) per hour only upon receipt of written authorization from the Owner. 2. The Architect's basic compensation is based upon the approximate building square footages to be designed on the project sites as defined on the Project Description, page 1 of this Agreement. If the project is expanded to include larger building areas and/or other sites, then the Architect's basic compen- sation shall be subject to an increase in fee. The amount of increase shall be as determined by negotiation between the Owner and Architect. 14.4.2 FOR ADDITIONAL SERVICES OF CONSULTANTS, including additional structural, mechanical and electrical engineering services and those provided under Subparagraph 1.7.21 or identified in Article 15 as part of Addi- tional Services, a multiple of One and one -tenth ( 1.10 ? times the amounts billed to the Architect for such services (Identify specific types of consultants in Article 75, it required l 14.5 FOR REIMBURSABLE EXPENSES, as described in Article 5, and any other items included in Article 15 as Reim- bursable Expenses, a multiple of One ( 1.0 ) times the amounts ex- pended by the Architect, the Architect's employees and consultants in the interest of the Project. 14.6 Payments due the Architect and unpaid under this Agreement shall bear interest from the date payment is due at the rate entered helow, or In the absence thereof, at the legal rate prevailing at the principal place of businet,s of the Architect. (Here insert .any rate• of uu, 1-: upon ) tUnuury la„•s and requwten,,nt, undor the f,deral Truth in Lending Act, similar state and local consumer credit laws and other regulat,ons at the Owner's and Architect , pIII iPdl pldcel o! business, the location of the Project and elsewhere may ahect the validity of this provision Specific legal ad.rce should be obt.vned v.ith rr•.pect to deleiior, modnication, or other requirements such as written disclosures or waivers.) 14.7 The Owner and the Architect agree in accordance with the Terms and Conditions of this Agreement that: 14.7.1 IF THE SCOPE of the Project or of the Architect's Services is changed materially, the amounts of compensation shall be equitably adjusted. 14.7.2 IF THE SERVICES covered by this Agreement have not been completed within twenty-four (24 months of the date hereof, through no fault of the Architect, the amounts of compensation, rates and multiples set forth herein shall be equitably adjusted. AIA DOCUMENT B141 • OWNER -ARCHITECT AGREEMENT • THIRTEENTH EDITION • )ULY 1977 • AIM, • © 1.977 10 B141-1977 1HE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W, WASHINGTON, D.C. 20006 I ARTICLE 15 OTHER CONDITIONS OR SERVICES The Basic Services of the Architect are to include, but not necessarily be limited to the following major products and services: 15.1 PHASE I PRELIMINARY DESIGN: 1. Programming, space planning, and area projections for a Civic Center and Fire Station. 2. Conceptual Master Site Plans of two designs to include: a. Design showing a Civic Center b. Design showing a Fire Station 3. Cost estimates for each of the two master site plans. 4. Schematic floor plans, exterior elevations, building sections and site profiles for the two master site plan designs. S. 2411 x 3611 perspective rendering of the two designs. 6. All drawings shall be inked, rendered, colored and mounted for final presentation. 7. Final design report documentation to include an outline of major design components, criteria, and costs. 8. Scale 1/16 inch architectural presentation model of the Civic Center, 15.2 PHASE II FINAL DESIGN: 1. Architectural - Interior design 2. Structural engineering and calculations 3. Solar energy engineering and Title 24 energy calculations 4. Mechanical engineering and plumbing S. Electrical engineering 6. On -Site civil engineering 7. Landscape architecture 8. Complete final construction drawings and specifications 9. Weekly on -site job meetings 10. As-buildt drawings. AIA DOCUMENT U141 • OWNER-ARCH17ECT AGREEMENT • IMkIEENTH EDITION JULY 1977 • AIAe • ©1977 111E AMIRILAN INSTITUTE OF ARCHITICTS, 17355 hI1V NORK AVENUE, NVN'ASHINGTON, D.C. 20006 B141-1977 11 firs This Agreement entered into as of the day and year first written above. OWNER ARCHITECT City of Grand Terrace Barmakian*Wolff*Lang*Christopher 2279S Barton Road 9375 Archibald Avenue Suite 101 Grand Terrace, CA 92324 BY H'JGH J . � wr ��YOP. ATTEST: Aproved as ' l; Clerk City Attorney L, Rancho Cucamonga, CA 91730 ZIZRY ;VOL F , ARCIY; ECT AIA f rm AIA DOCUMENT 0141 • OWNER -ARCHITECT AGREEMENT • THIRTEENTH EDITION • JULY 1977 • AIA® • © 1977 12 B141-1977 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 QIECK NO.012783 REGISTER JAN 2 71983 t;rtA,�D TERRACE PAGE NO. 1 .COUNCIL AGENDA LTEM z 3ADATE DEMAND/WARRANT REGISTER NO. 6-- 0 7 2 0 1/ 2 7/ 8 3 OUCHER PAYEE DETAIL OF DEMANDS PRESENTED WARRANT CHECK WRITTEN DESCRIPTION ACCOUNTCHG'D INV NO AMOUNT NO AMOUNT RASTANCHURY AUTTLED WATER bnTTLED sgATER,C/1,1 10-419n-?38 b8657 16.80 BOTTLED r1ATER,FTNANCE 10-4190-235A 6P856 16.80 bOTTLED :,,ATER,MAINT. 1.0-4190-238 IIJ809.6 8.50 bOTTLEU ,IATER,PLANNING 10-4190-238 bA655 12.65 1081P 54.75: COLTOr1, CITY OF I i SEOFR SERVICE JAN. 19A3 21-4570-700 18063.29 P3686 18063.29! I CULTON UNIFIED SCHOOL DISTRI COUNCIL 10FET. 12/2,12/16 10-4110-242 80.00 j b(lUARE DANCIfhV'G 12/4 13-4430-242 60.00 10819 140.00, CrcAbTRFE, KARLEN ,% AR7.OU CI1Y AUnIT,79/80 1U-4140-r50 91.00 CTTY AUDIT P0/81 10-9140-250 206?.0U CITY AUDIT, 81 /b? 2750.00 SELECT PEPLACF,,"iFNT ACCOUI,'t u-41 4rI-?5n ( 150.00 W.-v.D..ANHLYSIS 121-457?-25n 3796.00 1n8201 8P,49.0o nANTEL'S LAI,IDSCAPI^1G SFgVICO i HANK NiATIYT. 12/82 113-4430-?45 I 1400.00 10821 1400.00 DEFERKFD C011PENSATTON PLAN DFF.CO.lP P/R Ftv%12/31/A'J10-2164-000 842.00 ! UEF .CnI•IP P/R F,,n.1 2/a1 /r.�+10-21 70-000 7.67 1) 1-.LnjP P/+? 1:7'1r).12/.511G-=112h,-I,1n 548.77 OFF.L0;.�F P R F;.;, , / � � /�1 / � ,1 u-�a125-140 3b�.0E; 2 1 I1Fr .r;n •1P P/<< FI.'-. 1 Hrl1 l)-4! 1 4�i-l4n 430.90 1 I I)Fr.CAI IN F/t-' F :. .1 /�?/ ?1u-�;1rC'-140 I 210.?5 L -lP1 I,P/, .1_c1 U-11-140 I 277 �1 .02;15-3(1-140 I r(,IP P/FF,12/51/xr� I 1 I�Fr,Cn.IP P/R FIY,./8c21-11�7P-14n 105.10 P3686� 2952.ne D1RLCT SAFETY COVPA.WY IAGNETIC RUTAT1P,i, LTGHIS 16-4Q00-255 63220 87.63 i FLASHLIGHT HULSTER ,1 b-i+QUO-255 I63845 ! I 10.37 11082q 98.00; II GKAIJD TERRACE PAGE NO. 2 DEMAND/WARRANT REGISTER NO. 83-072 DATE 01/27/83 PAYEE WARRANT CHECK WRITTEN VOUCHER DETAIL OF DEMANDS PRESENTED NO DESCRIPTION ACCOUNT CHG'D INV NO AMOUNT NO AMOUNT TLENE DUGHMAN LOCAL i\1ILEAGE,0UG1-lmANI 10-4125-271 EMPLOYEE SERVICES & RECREATI I4EI4RER6HIP,83,NFSRA 13-4807-265 EMPLOYEE SERVICES & RECREATIO ORANGE COUNTY FkITZ'S LAI�Nf ov'ER REPATR CLUTCH FOR CHAI^I S0., 1U-11160-246 HHRBFR Cni•IPANY [1nA[) MAT1,T.vIVIFNnA,BA.RTC 1.6-4Q00-?55 ROAD MA1I iT.VIVIFNDA, bARTL 16-4clU0-?55 HERT7 FOUIP[-]FIdT RERTAL KFiJT TRACTOR,CLEAN STREET1b-49Un-255 i I TeS SFRVICFS II\!CnkPURATEr) STREET SvvFLP I2/26/R2 8-49UP-?55 KLEE►J-LIrJE CORPORATInI� TRASH LIAER5,0LIST CLOTHS T.U-4160-245 I l\rtri,TL. LTJFLY I i ILu" i; L [wnG UT'JPJSr.I- Tc',,Sri 1-1ICK-IIN,1/.iz,r,/f' l0-4160-a45 TRr�Sh i'ICK-LIP,1/?-�,PAPK 11 3-463()-?3E I It•'ICHAEL LUP1A USE OF TRUCK 12/n?,I_UNA I10-4130-240 LOCAL HILFACE,12/10-12/2ai10-41o0-271 I 29b-21' 2169 2162 061497 1645 71725 27.75 10823 50.00 29.47 472.47 230.00 154.33 182.84 46.94 1U1.7b 33.+10 43.S0 84.62 83.8"3 1082 1062 1082E 10827 i 10826 10829 �1nCZU i I I 10d 1 I � 1083 GrIAND TERRACE PAGE NO. z DEMAND /WARRANT REG ISTE R NO. 83-072 DATE 01/27/83 PAYEE WARRANT CHECK VOUCHER WRITTEN N0. � DETAIL OF DEMANDS PRESENTED - . DESCRIPTION ACCOUNT CHG'D INV NO AMOUNT NO I AMOUNT J. WILLIAM [AURPHY & ASSOC. APPRATSALS,BAPTON ROAD 16-4930-253 RECONSTRUCTION JEAN hIYERS CROSSING GUARD 1/3-1/14/b1.7-4910-250 CANDY NOVE CLERICAL HELP 10-4140-250 CLERICAL HcLP 21-4572-250 FINANCE & W.W.D. rANOY HOVE CLERICAL SUPPORT 10-4140-250 FINANCE Gr?ArlT SEEKER i GRANTSEEKERS SU9SCRIPTIOi,10-412n-210 nkKIN EXTERMTNATING rO.,1NCJ EXTERMINATING C/H 1/b3 10-4180-245 PAIIvE WERBEk RETTKF P/P FND 12/31/P2 10-2167-000 HETIRE P/P Eim 12/31/N2 1u-41c':0-140 r1FTTRE P/P Ertn 12/31IP2 10-4129-140 r:ETTf,'E P/P F.,,n 12/31/82 10-414n-140 .lETJkE P/R 2F�,P 1/S1/`� llu-41o0-1,140 REIThF P/P FIT 1/A? IlU-4T,7r,-140 ;F1 T k F P Fi.:n 12/31/2 15-44�0-140 I;ETTRF P/P E,.n 1/(A2 P1-497?-14,0 PUST'AASTFR/CnLTo0 NnSTAGE,w.A.b. I21-457?-210 PNESS ENTERPRISE COMPANY AD,ACCOU,,TANT 10-4120-230 U82196 d8962 662 11878 6800.00 114.48 168.00 1u0.00 214.00 96.00 50.00 60. 775. 248. 295. 1414. 109. 115. 72. 550. 97. 10833i 10834 10835 P3684 1083E 10637 P36971 15Uq.9c i 10638� 550.00 I 10835 97.02 I Lm GRAND TERRACE DEMAND/WARRANT REGISTER NO. 83-072 PAGE NO DATE 01/27/83 VOUCHER PAYEE DETAIL OF DEMANDS PRESENTED WARRANT CHECK WRITTEN NO. — — DESCRIPTION ACCOUNT CHG'D INV NO AMOUNT NO AMOUNT I ROLLTIvS,BURUICK,HUNTER INS.PUdI_IC OFFICIALS I10-4190-260 17944 125.00 kMPLOYEES BLANKET BOND 10-419A-260 17777 191.00 10840 316.00 SAN RERNARDINU,COIJINTY OF RoAI1 SIGNS (6) 16-4°00-255 GG048 369.90 10841 369.90 SIGNAL (AAINTFNANCE, INC. SIG,MAINT.(3) 12/82 16-4QOP-255 33019 187.41 10842 187.41 R. R. SHARP AND COMPANY ,i,w.U.AUDIT FINAL PAYN"EN121-497P-250 700.00 10843 700.00 Su. CALIF. EDISON C01,1PANY SIGNALS (2) 1/83 11-4910-238 1.01.81 (2) LTGHTS,PAPK 13-4430-?38 19.19 bALL PART( LT(;HTS, 1 /F3 1 3-4430-?38 30.12 10844 439.12 So. CALIF. GAS CnhIPANY (1) uLDG.C/H 12/62 10-4190-238 47.42 10845 47.42 FL41JIRcS LUNdFR CO!,iPANY t)TL (2) 10-4180-?46 8381 4.43 1084I 4.43 1ICKAF-LL s. PIr',,,FY r I'I'r'Ir'IT'E(,,1 t �Ii�h ;1(.-1412n-a10 1326024, K.9N 30402P .39 j 1 OUT PARr;Fp,FII,ri,:Ct i1 U-4140-?10 3260U 33.07 i i APHOINTPAENT dOIJI< 110-4110-210 32u024, �325561 8.95 I IgCk AnDING MACHTIvF TAPE 1'�-U140-210 0.07 10-4140-210 aDUTIvG rjACHTW7 TAPE �10-437n-?jo 1304510' 4.45 TRACING PAPER,rOARKERS 30402 3.92 I^_IuEx sHtFTS I10-4'70-?10 304540i 25.65 COLLATOR Ilu-437n-210 I I I i I I I 30451 17.75 I , C1 n GiiAND TERRACE DEMAND/WARRANT REGISTER NO. 83-072 PAGE NO DATE 01/27/8 VOUCHER N0. PAYEE DETAIL OF DEMANDS PRESENTED WARRANT CHECK WRITTEN DESCRIPT19N ACCOUNT CHG'D INV NO AMOUNT NO AMOUNT rv1E(AOREX CASSETTES (12) 10-437n-210 325632 65.00 10847 182.19 TURU I)TSPOSAL, INC. STORAGE CM4T.RENT i/P.3 10-4110-2110 1n0921 60.00 10848 60.00 VALLEY SALES RENT MANILZFT I DAY 13-4430-220 125.00 RENT MANLIFT t DAY 16-4900-255 125.00 P3655 250.00 XERUX CURPORATIOI' CREDIT mENU,XFROX 10-419n-210 074991 13.35 COPIER REMT,IP/82,C/tJi 10-4190-240 7820511 59?.99 COPIER RENT,IP/P2,PLAN. 1U-4190-240 7r92058 127.76 10809 70P.40 ZA!•IPESE x DE 6FI'4FDET HENT C/H JAN.R3 10-419n-242 625.00 kEI+T,FIRr STATI01'4 100.00 10850� 725.0C Pi;4YOUf! I•IARKCriARF!j j vW.;+.D.REFUIvD,'�-APKCIIARFIJ 21-51 in-000 13.51 1085113.51 JA!'lES ROSS od.N.G.r<EFIJND,ROSS 21-31im-000 25.00 10851 2P.00 jPrITLLIP PAGE I 1 cl_L.b14-uF SVCS.rjaFv '13-4030-250 50.00 P6891 ti0-.(10 II.ukL[� i pHnPHATIC 4'INISTPY �.:.t,.I�FFUIvO,t;:.�,.In'ISTt?Y,P_1-Sl1a-000 9.59 IlOtS � G.`5 PoRni-L l'AYROLL EI'D 12/31/ts2 110-21ol-000 1455.99; PAYROLL EN'D 12/31/62 I1.0-2162-000 201.30-� PAYROLL END 12/71/82 1U-2163-000 92.93- GRAND TERRACE DEMAND/WARRANT REGISTER NO. b 3- 07 2 PAYEE VOUCHER DETAIL OF DEMANDS PRESENTED NO. DESCRIPTION ACCOUNT CHG'D PAYROLL END 12/31/82 10-21b4-000 PAYROLL END 12/31/82 1U-2167-000 PAYROLL ENO 12/31/82 10-2170-OUO PAYROLL END 12/31/82 10-4120-110 PAYROLL ENij 12/31/82 10-4125-110 PAYROLL END 1P/31/82 10-4140-110 PAYROLL END 12/31/62 10-4160-110 PAYROLL END 12/31/82 10-4370-110 PAYROLL END iP/31/62 13-4430-110 PAYROLL ENO 12/31/82 21-4572-110 INV NO. AMOUNT 842.00 69.65 7.67 3031.91 2000.30 2360.66 1161.65 1532.11 928.26 580.65 PAGE NO. DATE 0 01/27/83 WARRANT CHECK WRITTEN NO AMOUNT 8946.00 GRAND TERRACE PAGE NO. 7 DEMAND/WARRANT REGISTER NO. 63-072 DATE 01/27/83 PAYEE WARRANT CHECK OUCHER WRITTEN NO DETAIL OF DEMANDS PRESENTED DESCRIPTION ACCOUNT CHG'D INV NO. AMOUNT NO AMOUNT RECAP BY FuIgn F11IN! D 10 F 1_1 N I) 1 1 F11ND 13 FUivD to FUigD 17 FUfdD 1 b FUIgn I?l I CERTIFY THAT, TO THE BEST iOF MY KNOWLEDGE, THE AFORI CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NEICESSARY IFOR THE OPERATION OF THE CITY. I ' I E(`CL RK� FINANCE & ADMINISTRATIVE SERVICES OFFICER I I I I II 1 BITTEN REPAID CCRUED OTAL PRE -PAID 11652.93 .00 1366.3b 125.00 .00 .00 18821.04� LISTED CHECKSIFOR PI AND APPROPRIA E EXPI 23849.831 31985.351 .00 55P_35.18I HRITTEN I 799e.62 101.81 1F9].il 8312.111 21E.2v 182.84! 5197.10 IYMENT OF -'NDITURES I i Date: 1-19-83 S -AFF REPdRT C R A ITEM ( ) COUNCIL ITEM 0(X) MEETING DATE: 1-27-83 AGENDA ITEM NO. 3C SUBJECT: Grant Deed 22212 & 22218 McClarren Street, for Street Dedication In accordance with Ordinance No. 44, Street Dedication is required when new construction takes place. Attached is the original grant deed to the City for the southerly ten feet (10') of Assessor's Parcel No. 275-241-20. No funds are required for this action. STAFF RECOMMENDS THAT COUNCIL: ACCEPT GRANT DEED FOR STREET DEDICATION ON McCLARREN STREET FROM BILL & BONNIE DARWIN, & AUTHORIZE RECORDATION BY THE CITY CLERK. JK:me Attachment - Grant Deed :�rtol-c;nc Fe . seed Ey: City of Grand Terrace l•,nen Recorded hail to: CITY CLERK City of Grand Terrace 22795 Barton Road. Grand Terrace, CA 92324 Space above -this line for GRANT DEED FOR A VALUABLE CDNSIDERATION, receipt of which is hereby acknowledged, Bill G. Darwin and Bonnie M. Darwin, husband and wife as joint tenants hereby GRANT(S) to the City of Grand Terrace the real prcrtrty in t-_ Ci;y of Grand Terrace County of San Bernardino The Southerly ten (10) feet of the property described as follows: corder's use Sate of California, dt•scribe--d , The West 65 feet of that portion of Lots 10 and 11, in Block "E", Grand Terrace, in the County of San Bernardino, State of California, as per Map recorded in Book 11 of Maps, Page 4, in the Office of the County Recorder of said County, described as follows: Beginning at a point in the centerline of McClarren Street as conveyed to the County of San Bernardino by deed recorded in Book 287, Page 174 of Official Records of said County, said point being distant thereon North 891 48' East 385.37 feet from the inter- section of said centerline with the Easterly line of Harlem Street, 60 feet wide; thence North 0° 13' Wes: 20 feet to the true point of beginning; thence North 00 13' West 208.80 feet to the North line of the parcel of land conveyed to Nora Rush by Deed recorded April 14, 1944, in Book 1674, Page 234 of Official Records of said County, thence North 891 54' East along said North line 128.17 feet; thence South 00 41' East 208.66 feet, thence South 891 48' West 130 feet to the true point of beginning. Dated -December 30, 1982 STATE OF CALIFORNIA � COW.TY OF s. _Jan_Bernardi nn �. OnDecenber 30, 1982 t e}.,rt rat, :hc ur.dtr. _-. a-'. z f; c:ary Put'•• ;n -nd fo, sa-d �:a:c, prrso-.any z��tarr_' Bill G. Dnr,•in and _ _Lonnie ;_, Darr-- n r•o.,n to n.e to t,e the pr-son r whasr name are ,. tvr.bed to the wah.n instrument and a_Rnov.trdord that e• rCutrd the sane c rf al s.t7 r.6 S my tend on- o ...a sr or proved to -.e on the ba.;i s o. satisfactory evi.,ence . ) i� �•y •.efur[ _ - — � fTh.s e. ee for O1t.6el no:er:el eeet) 1002 Ito ESP • late: 1-17 _83 AFF REP RT C R A ITEM ( ) COUNCIL ITEM (X ) MEETING DATE: 1-27-83 AGENDA ITEM NO. SUBJECT: PROPOSAL TO EXAMINE INVOICES PAID TO CITY ATTORNEY AND ENGINEER The purpose of subject proposal by Crabtree, Karlan and Arzoo, City Auditor, is to examine supporting documentation maintained by said con- tractors to determine if it is present and adequate. The staff recommends that 1/3 of cost ($567) be borne by the CRA and 2/3 ($1133) by the City for a total of $1700. The Staff Recommends that the Council: A. AUTHORIZE THE MAYOR TO EXECUTE SUBJECT PROPOSAL. B. AUTHORIZE TRANSFER. OF $1,133 FROM JUNE 30, 1983 BALANCE FORWARD TO FINANCE DEPARTMENT 4140 LINE ITEM 250 LEAVING A BALANCE FORWARD OF $176,070. encl. CRA Proposal, January 6, 1983 EC:gjf CRASTREE. KARLEN & ARZOO 7�r,.ls' red � �li .XLccnicnlas�! POST OFFICE BOX 2945 - 92516 ROLAND H. CRABTREE, C.P.A. (RETIRED) 6555 RIVERSIDE AVENUE - 92506 AREA CODE 714 RIVERSIDE. CALIFORNIA TELEPHONE 683-67SO FRED W. KARLEN. C.P.A. GEORGE A. AR200. C.PJL JAMES W. VAIL III, C.P.A. - KAREN A. HOLLENBECK C.P.A. GENNE L. BOLES, C.P.A. 2 RICHARD R. BLECKER, C.PJI. January 6, 1983 Honorable Mayor, Members of the City Council and City Manager City of Grand Terrace Redevelopment Agency Grand Terrace, California 92324 Gentlemen: This letter expresses our understanding of your request for proposal in connection with the special examination of certain invoices paid by the City of Grand Terrace and the CRA of the City of Grand Terrace. The purpose of the special examination is to determine that sup orting documentation (e.g. time slips, time cards, invoices, expense charges, etc.) is present and maintaTnea by certain subcontractors. The following is a description of those charges and- our audit plan: 1. Attorneys Fees Brown and Nazarek are the city attorneys. Allowable attorneys fees and costs are described in a contract. We propose to select four billings (three to the City and one to the CRA) from the 1982 fiscal year. On these billings we would trace selected charges to supporting documentation maintained at the attorney's office. 2. Engineering Fees Kicak and Associates are the city engineers. They charge the City and CRA for drawing plans and specifications for projects andfor for inspection in conjunction with public works and building and safety. Engineers are billed at from $20 to $30, xerox costs are billed at 10q per page, and blueprint costs are billed at direct cost. These policies are stipulated in a contract. Kicak and Associates prepares a billing summary from their employees' time sheets. The summary is prepared by project number and takes Kicak and Associates about three days to prepare. We would test two billings for the City and one billing for the Redevelopment Agency from fiscal year 1982. Items to be tested would be rates, per the approved schedule, and hours, per employee time sheets, in support of charges for services, mileage reports and blueprint costs. r CRABTREE. KARLEN a ARZOO RIVERSIDE. CALIFORNIA Honorable Mayor, Members of the City Council and City Manager -2- January 6, 1983 Upon completion of the special examination, we will issue an auditor's special report outlining the work performed and the results thereof. We will also include any recommendations that we are able to make as a result of our investigations and inquiries. Our fee for this special examination and report will be $1,700, including out-of-pocket expenses. Regarding our fee, we have been advis`e��by Y-tcak personnel that they will cooperate with our efforts, however, we will be required to locate and pull all source documentation that we may need. We will work through Iv.an Hopkins in coordinating our selection and review of Brown & Nazarek records since they are located in both San Bernardino and Irvine. Please sign and return the enclosed copy of this letter, if the fore- going meets with your approval.- JWV /J P Enclosure Attest: City Clerk Yours very ly, ,k Jam . Vail III, Partner City of Grand Terrace By: Mayor Community Redevelopment Agency Approval as to Form: City of Grand Terrace By: CRABTREE, KARLEN & ARZOO �perls s'ed � �b �ccoiuslan! POST OFFICE BOX 2945 - 92516 ROLAND H. CRABTREE. C.P.A. (RETIRED) 6335 RIVERSIDE AVENUE - 92506 RIVERSIDE, CALIFORNIA FRED W KARLEN, C.P.A. GEORGE A. ARZOO, G.P.A. JAMES W. VAIL 111. C.P.A. KAREN A. HOLLENBECK, C.P.A. GENNE L. BOLES. C.P.A. RICHARD R. BLECKER, C.P.A. January 6, 1983 Honorable Mayor, Members of the City Council and City Manager City of Grand Terrace Redevelopment Agency Grand Terrace, California 92324 Gentlemen: AREA CODE 714 TELEPHONE 683.6730 This letter expresses our understanding of your request for proposal in connection with the special examination of certain invoices paid by the City of Grand Terrace and the CRA of the City of Grand Terrace. The purpose of the special examination is to determine that supporting documentation (e.g. time slips, time cards, invoices, expense charges, etc.) is present and maintained by certain subcontractors. The following is a description of those charges and our audit plan: 1. Attorneys Fees Brown and Nazarek are the city attorneys. Allowable attorneys fees and costs are described in a contract. We propose to select four billings (three to the City and one to the CRA) from the 1982 fiscal year. On these billings we would trace selected charges to supporting documentation maintained at the attorney's office. 2. Engineering Fees Kicak and Associates are the city engineers. They charge the City and CRA for drawing plans and specifications for projects and/or for inspection in conjunction with public works and building and safety. Engineers are billed at from $20 to $30, xerox costs are billed at 10(" per page, and blueprint costs are billed at direct cost. These policies are stipulated in a contract. Kicak and Associates prepares a billing summary from their employees' time sheets. The summary is prepared by project number and takes Kicak and Associates about three days to prepare. We would test two billings for the City and one billing for the Redevelopment Agency from fiscal year 1982. Items to be tested would be rates, per the approved schedule, and hours, per employee time sheets, in support of charges for services, mileage reports and blueprint costs. I CRABTREE. KARLEN a ARZOO 70e�leal�/a�scan�ss�a�11 RIVERSIDE, CALIFORNIA Honorable Mayor, Members of the City Council and City Manager -2- January 6, 1983 Upon completion of the special examination, we will issue an auditor's special report outlining the work performed and the results thereof. We will also include any recommendations that we are able to make as a result of our investigations and inquiries. Our fee for this special examination and report will be $1,700, including out-of-pocket expenses. Regarding our fee, we have been advised by Kicak personnel that they will cooperate with our efforts, however, we will be required to locate and pull all source documentation that we may need. We will work through Ivan Hopkins in coordinating our selection and review of Brown & Nazarek records since they are located in both San Bernardino and Irvine. Please sign and return the enclosed copy of this letter, if the fore- going meets with your approval. JWV /J P Enclosure Attest: City Clerk Approval as to Form: Yours very tr ly, Jam Vail III, Partner City of Grand Terrace By: Mayor Community Redevelopment Agency City of Grand Terrace By: STAFF REPOT , � > C R A ITEM ( ) COUNCIL ITEM (X ) MEETING DATE: 1-27-83 AGENDA ITEM NO. 3 4C_ SUBJECT: CRABTREE KARLAN AND ARZ00 ANALYSIS OF B.R. SHARP AUDIT OF CITY OF GRAND TERRACE AND CITY OF COL ON SEWER FUNDS. The staff in negotiations with the City Attorney on January 7, 1983 agreed to a $3,796 cost for subject analysis. Adequate funds are available to pay the foregoing in City Waste Disposal System - G.T. Department 4572 Line Item 255. The Staff Recommends that the Council: A. AUTHORIZE CITY MANAGER TO PAY CRABTREE, KARLEN AND ARZ00 $3,796 SUBJECT ANALYSIS AS DIRECTED BY COUNCIL IN EXECUTIVE SESSION PRIOR TO APRIL 22, 1982 COUNCIL MEETING. EC:gjf NOTE: The Analysis was provided to you on April 22, 1982 (S*4) StAFF REP(YRT C R A ITEM ( ) COUNCIL ITEM ( X) MEETING DATE: JANUARY 27, 1983 AGENDA ITEM NO. SUBJECT: LEAGUE OF CALIFORNIA CITIES --ANNUAL SERVICE CHARGE, CALENDAR YEAR 1983 A bill has been received for renewal for Annual Service Charqe--Calendar Year 1983 from League of California Cities for $900.00, based on official population of 9,006. Per established policy, membership renewal for the League of California Cities requires approval by Council. League membership charge includes 13 one year's subscriptions to "WESTERN CITY" for officers of the City. League Services also made available: Legislative Advocacy, Legal Information and Advocacy Service; League Newsletter, Employee Relations Service, Municipal Information Service, Municipal Training Service, Field Services, Model Ordinances and Special Bulletins, and Research. Money is available under Non -Departmental, Line Item No. 10-4190-265. Staff recommends that the Council: APPROVE CONTINUED MEMBERSHIP IN LEAGUE OF CALIFORNIA CITIES DUE TO THE SERVICES, SUCH AS, LEGISLATIVE ADVOCACY, MODEL ORDINANCES AND SPECIAL BULLETINS. SA: Io Encl. i LEAGUE OF CALIFORNIA CITIES 1400 "K" STREET SACRA MENTO, CA 95814 (916) 444-5790 January 1, 1983 CITY OF Grand Terrace CALIFORNIA OFFICIAL POPULATION 9,006 Annual Service Charge — Calendar Year 1983 $ 900.00 of which $ — 0 — is for 13 one year's subscriptions to "Western City" for officers of the city LEAGUE SERVICES Legislative Advocacy Legal Information and Advocacy Service League Newsletters WESTERN CITY Magazine Employee Relations Service Municipal Information Service Municipal Training Service Field Services Model Ordinances and Special Bulletins Research ®s Date: 1-19-83 STAFF REPIRT �r7 C R A ITEM ( ) COUNCIL ITEM ( X ) MEETING DATE: 1-27-83 AGENDA ITEM NO. SUBJECT: RATE INCREASE SIGNAL MAINTENANCE, INC. The City of Grand Terrace currently contracts with Signal Maintenance, Inc., for all maintenance needs for electronic signal devices. On January 6, 1983, City staff received a'request from Signal Maintenance for a rate adjustment. (Please refer to attached correspondence.) Reference is made by the contractor to contract Paragraph EightU (c). This paragraph has been attached for your review. Staff has evaluated the request of the contractor, as well as having reviewed the existing City contract with Signal Maintenance. Based on the aforementioned review, staff has found the request of the contractor to be a reasonable request. City Finance Director has reviewed the Consumer Price Index for the affected period, and has deemed it reasonable and accurate. Staff recommends that the Council: APPROVE THE RATE INCREASE OF 6.5% WITH SIGNAL MAINTENANCE. APPLIED TO THE CURRENT RATE OF $62.47 THIS ADJUSTMENT WOULD THEREFORE BE IN THE AMOUNT OF $3.94 PER MONTH PER INTERSECTION. RLA:gjf attachments n 19 SIGNAL MAINTENANCE INC. MAIN OFFICE: 2720 E. REGAL PARK DR., ANAHEIM, CA 92806 • (714) 630.4900 REGIONAL OFFICES: 3395 VISO CT., SANTA CLARA, CA 95050 • (408) 988-5541 8841 PRODUCTION AVE., SAN DIEGO, CA 92121 • (714) 578-7961 January 5, 1983 Mr. Michael Luna Maintenance Supervisor City of Grand Terrace 22795 Barton Rd. Grand Terrace, CA. 92324 Re: Signal Maintenance Agreement Dear Mr. Luna: k�`'r;Vr . JA N 1988 OITY OF GRAND TAR RAr'� In follow up to our telephone conversation, this letter is to formally request rate adjustments as provided under Eighth (c) of our Agreement. The last such adjustment became effective October 1, 1981, using the Consumer Price Index for the twelve month period ending July, 1981. Enclosed for your convenience is a copy of the CPI Report for the subsequent twelve month period ending July, 1982, which indicates an additional increase of 6.3%. Applied to the current rate of $62.47 this adjustment is therefore • requested in the amount of $3.94 per month per intersection.' Also enclosed is a revised copy of the Labor and Equipment Schedules for extraordinary maintenance which are consistant with our prevailing rates and may be verified by the Traffic 'Engineering Department of the San Bernardino County Road • Department. Inasmuch as I am considerably late with this request, I ask the effective date to be February 1, 1983, and will appreciate your advisement in that regard. Thank you. Very truly yours, William C. Sondergard, k President WCS:rms Fnrl nciirP City of Gra,ia i'eri ace ADJUSTED LABOR SCHEDUL SCHEDULE A STRAIGHT OVERTIME TIME RATE OPERATIONS SUPERINTENDENT $29.80/hr. $44.71/hr. All repair work, both field and lab, subject to his approval and direction. Available for advice and opinion as covered by specifications (Plan, job inspection, etc.). ENGINEERING TECHNICIAN $26.06/hr. $39.10/hr. Provides liaison, assists traffic engineer on systems and provides technical data. LEAD MAN $23.61/hr. $35.41/hr. Primary responsibility to guide and assist field technicians and signalmen in the designated section area. TRAFFIC SIGNAL TECHNICIAN - FIELD $22.97/hr. $34.46/hr. Primary duties are to field troubleshoot and repair field wiring, cabinet wiring, controllers, and perform routine duties of preventative maintenance. TRAFFIC SIGNAL TECHNICIAN - LAB $23.13/hr. $34.70/hr. Performs complete repair and maintenance of all controllers, detectors and associated devices which are brought from the field for repairs. TRAFFIC SIGNALMAN $22.97/hr. $34.46/hr. Primary duties are as directed by lead man in assisting field technicians and accomplishing preventative maintenance procedures as directed. Traffic signalman assists field technicians as demand is made and assists with knockdowns and associated repairs. TRAFFIC SIGNALMAN - APPRENTICE $21.41/hr. $32.12/hr. Primary functions are to assist and receive training from traffic signalman. TRAFFIC SIGNAL LABORER $19.87/hr. $29.80/hr. Primary duties are to assist the signalman and crew in knockdown repairs arld field modifications as directed. ADJUSTED LABOR SCHEDULE -2- SCHEDULE A * Most of the work performed under extraordinary maintenance will be, as has been in the past, performed at traffic signalman rate and/or traffic signalman apprentice. (These rates for contract customers only). NOTE: Straight time rate applies for the hours between 8:00 a.m. to 4:30 p.m. Monday through Thursday, and from 8:00 a.m. to 12:00 Noon Friday. 16 QCHEDULE B EQUIPMENT SCHEDULE PERSONNEL VEHICLE PICKUP TRUCK SERVICE TRUCK SERVICE LADDER TRUCK BOOM LADDER TRUCK PAINT RIG TRUCK TELSTA TRUCK $ 10.81 Job/Trip $ 10.81 Job/Trip $ 10.81 Job/Trip $ 10.81 Job/Trip $ 76.50 Day Rate $ 76.50 Job/Trip (Hydraulic Type - Man Lift) $ 76.50 Job/Trip AIR COMPRESSOR $119.17 Day Rate WATER TRUCK $ 48.80 Job/Trip BIG CONCRETE SAW $ 48.80 Job/Trip ANY EQUIPMENT ITEMS USED, BUT NOT ON THE ABOVE LIST, WILL BE AT THE LOCAL PREVAILING RATE SCHEDULE. 1 CONSUMER PRICE INDEXES PACIFIC CITIES AND U. S. CITY AVERAGE ALL ITEMS INDEXES (1967=100 unless otherwise noted) AUGUST 1982 CONSUMER PRICE INDEX FOR ALL URBAN CONSUMERS PERCENT CHANGE INDEXES TWO MONTHS MONTH ENDING ENDING AUG. JULY AUG. JiJLYL UG. JULY AUG. AUG 1981 1982 1982 2$82- 982 1982 1982 1982 U. S. Ci A�yn ge , j.�,m, „- -,- -re, , 276..,5.�„.292,.2 292.8 6 5� 5.9 1.8 0.8 0.2 Qs,`gnh-Anaheim 274'-2,.,'.i89 •3; -2.3,9:3 ..,; ;, 6:;3 .2 0.8 -0.3 -0.1 San Francisco - Oakland ...... 287.9 - 304.3 - 5.7 - -0.1 - Honolulu, Hawaii ............. 256.6 - 269.9 - 5.2 - 0.2 - San Diego, California ........ - .334.8 - 9.6 - 1.7 - - Portland, Oregon ............. - 292.5 - 4.2 - 3.7 - - Seattle - Everett, Washington. - 296.6 - 5.1 - -1.5 - - Anchorage, Ak. (Oct. 1967=100) - 263.6 - 7.1 - -0.1 - CONSUMER PRICE INDEX FOR URBAN WAGE EARNERS AND CLERICAL WORKERS PERCENT CHANGE INDEXES YEAR TWO MONTHS MONTH ENDING ENDING ENDING AUG. JULY AUG. JULY AUG. JULY AUG. AUG 1981 1982 1982 1982 1982 1982 1982 1982 U. S. City Average ........... 276.5 291.8 292.4 6.3 5.8 1.9 0.8 0.2 Los Angeles -Long Beach -Anaheim 278.6 293.0 292.8 6.0 5.1 0.8 -0.4 -0.1 San Francisco - Oakland ...... 287.2 - 302.8 - 5.4 - -0.2 - Honolulu, Hawaii ............. 256.6 - 270.1 - 5.3 - 0.2 San Diego, California ........ - 329.4 - 9.6 - 1.9 - Portland, Oregon ............. - 290.6 292.9 - - 4.1 5.4 - - 3.9 -1.4 - Seattle - Everett, Washington. - ,Anchorage, Ak. (Oct. 1967=100) - 259.1 - 7.2 - 0.4 - Bureau of Labor Statistics - San Francisco, CA 94102 September 23, 1982 The next CPI will be released on October 26. to the monthly sum above, a per -call sum, based upon the invoice cost of materials, adjusted cost of labor, and a reasonable percentage for overhead and profit, not to exceed 25%. Labor costs will be at Contractor's prevailing standard rates for job classifications when repairs are made. (c) The cost for services provided for herein may be negotiated each year following the anniversary date of this agreement. These negotiations will be based upon the Consumer Price Index, Urban Wage Earners and Clerical Workers, and will be subject to the approval of the City. Any insurance increases may also be negotiated. NINTH: The Contractor shall carry public liability and property damage insurance in an amount not less than $250,000.00 for injuries, including accidental death, for any one person, and subject to the same limit for each person in an amount not less than $500,000.00 on account of any one accident, and property damage insurance in an amount not less than $50,000.00. The Contractor shall also maintain during the life of this contract, Workmen's Compensation Insurance covering all of his employees on the project, in a company satisfactory to the City, and upon request, shall furnish to the City certificates issued by such companies showing that all of the above -mentioned insurance has been issued and is in full force and effect prior to commencing work. (a) The Contractor shall likewise obtain public liability and property damage insurance to cover vehicles used or maintained by him in the performance of the work, with liability limits of not less than $250,000.00 for any one person and $500,000.00 for any one accident, and property damage of $50,000.00 TENTH: This contract shall extend for a period of four (4) years from the date hereof. However, either party in its discretion shall have the -3- ` Date: 1-18-83 S"10'AFF 0 C R A ITEM ( ) COUNCIL ITEM ( X) MEETING DATE: 1-27-83 AGENDA ITEM NO. TI SUBJECT: BALLFIELD LIGHTS NOTICE OF COMPLETION - CONTRACT NO. GTC-81-13 On January 13, 1983, staff conducted a final performance test of the lights, as installed at the Terrace Hills Ballfield. The infield and outfield lighting levels maintained an illumination average well above city specifications. Based on the final inspection, staff feels the filing of a "Notice of Completion" is in order. Staff recommends that the Council: APPROVE THE NOTICE OF COMPLETION FOR THE TERRACE HILLS BALLFIELD LIGHTING PROJECT AS AWARDED TO JIMCO ELECTRIC., AUTHORIZE EXECUTION BY THE MAYOR AND RECORDATION BY THE CITY CLERK. RLA:gjf Recording Reu ted By: City of Grand Terrace When Recorded Mail To: CITY CLERK City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92324 I Space above this line for Recorder's use NOTICE OF COMPLETION Contract No. GTC-81-13 Project title or description of work: TERRACE HILLS BALLFIELD LIGHTING Date of completion: 1/27/83 Name of owner: Interest or estate of owner: Address of owner: Name of contractor: JIMCO ELECTRIC City of Grand Terrace All Lighting Equipment 22795 Barton Road, Grand Terrace, CA 92324 Street address or legal description of site: 22700 Grand Block - DCAerry Terra Dated: STATE OF CALIFORNI�- COUNTY OF°"� Owner: CITY OF GRAND TERRACE By Date: 1/21/83 STAFF REP(IRT C R A ITEM ( ) COUNCIL ITEM ( X ) MEETING DATE: JANUARY 27, 1983 AGENDA ITEM NO. .3r SUBJECT: RESOLUTION URGING THE STATE LEGISLATURE TO MAKE LOCAL REVENUE DEFICIENCIES THE HIGHEST PRIORITY IN THE NEXT SESSION Municipalities should not be cut of their motor vehicle in lieu fees, alcoholic beverage and cigarette taxes, and FALA, as most city services are qiven at the lowest level; therefore, it is recommended that the State give this matter of cutting cities subventions its highest priority. Staff recommends that the Council: A. ADOPT RESOLUTION URGING THE STATE LEGISLATURE TO MAKE LOCAL REVENUE DEFICIENCIES THE HIGHEST PRIORITY IN THE NEXT SESSION. B. DIRECT THE RESOLUTION BE SENT TO THE LEGISLATURE INFORMING STATE OFFICIALS OF OUR CITY'S POINT OF VIEW. SA: Io 41 COU AGENDA IT .R 3 � r p rl� �,,nrRQVA� RESOLUTION NO. 83 _ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, URGING THE STATE LEGISLATURE TO MAKE LOCAL REVENUE DEFICIENCIES THE HIGHEST PRIORITY IN THE NEXT SESSION. WHEREAS, the City of Grand Terrace is a general law, contract city serving a population of 9,000; and WHEREAS, the City of Grand Terrace was incorporated after Proposition 13, thus eliminating an established base for property tax revenue; and WHEREAS, the City of Grand Terrace's FY 1982-83 General Fund revenue is 1.3 million dollars (approximately $166,000 less in FY 1982-83 than in FY 1980-81) to provide a minimum level of service for police, fire, streets, parks and recreation, etc.; and WHEREAS, over one-half of this fund comes from the three major revenue sources available to general law cities (property taxes, sales taxes, and motor vehicle in-leiu taxes); and WHEREAS, the sales tax revenue for FY 1982-83 has been reduced to $160,000, or 31%, and Capital Improvement Fund fees have been reduced to $107,000, or 78%, attributed in -part to the recession; and WHEREAS, the City of Grand Terrace's subvention revenue reductions have reduced its FY 1982-83 Budget by 27 percent; and WHEREAS, municipalities have vitually no practical way (given the fact that Assessment Districts require two-thirds vote) of addressing major revenue needs without assistance from either the State or Federal governments; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grand Terrace does hereby request the support of every city in the State to join with it in urging the Legislature to make the issue of revenue deficiencies for municipalities the number one priority in the new session. ADOPTED this 27th day of January, 1983. ATTEST: City Clerk of theCity of G—ra-FF Mayor of theCity of GrandTerrace Terrace and of the City Council and of the City Council thereof. thereof. Approved as to form: City Attorney Date: 1-19-83 f F F R E P'U'R\1 S C R A ITEM ( ) COUNCIL ITEM ( X) MEETING DATE: 1-27-83 AGENDA ITEM NO. 3J SUBJECT: Claim No. 83-01 for Damages Against the City submitted by Donald R. McKeown, a previous employee. Mr. McKeown has filed a claim for damages against the City in the amount of $250,000. This claim has not been filed in a timely manner. The City Attorney has advised this Claim should be placed on the Consent Calendar for denial, which is standard procedure. STAFF RECOMMENDS THAT COUNCIL: DENY CLAIM NO. 83-01, AS DIRECTED BY THE CITY ATTORNEY. ME DAT ZTir.IE�`�° �o • � . Ci Y C�_EF."4 cl-fy OF NOTICE OF CLAIM FOR DAMAGES AGAINS GRAND TERRACE TO: CITY CLERK; CITY COUNCIL OF THE CITY OF GRAND TERRACE. 22795 Barton Road Grand Terrace, California 1. This claim, is being presented by Donald R. McKeown, 23420 Washington, Apartment 10, Colton, California, 92324. 2. All notices should be sent to the claimant at the address given in item 1 above. 3. This claim arises from the wrongful discharge of claimant from the employ of the city of Grand Terrace on April 9, 1982, and from the intentional and negligent infliction of mental distress on claimant by public employees of the city of Grand Terrace. 4. The circumstances which give rise to the claim are as follows: On April 9, 1982, with no prior notice, in violation of City Ordinance No. 12, Article 1, Section 6 and Section 7, and in violation of the City's Personnel Rules and Regulations adopted pursuant to Ordinance 12, claimant was without cause wrongfully terminated from the employ of the city of Grand Terrace. Such dis- charge was unlawful, a breach of the covenant of good faith that exists between employer and employee, and was carried our in violation of Constitutional Due Process. The acts of city employees in this regard inflicted severe mental distress on claimant and were both intentional and negligent in nature. Page One of Two. E� NEI. JAN 12 m- ,Notice of Claim for Wmages to City of Grand TeQace RE: Donald R. McKeown, Claimant January 5, 1982 Page Two. 5. Damages incurred by claimant include loss of economic benefits, damage to reputation, damage to claimant's earning capacity and employability, and severe mental anguish and suffering. 6. The names of the public employees responsible for claimant's wrongful discharge, and for the damages inflicted as set forth herein, are believed to be SETH ARMSTEAD and other persons whose identities are unknown to claimant at this time. 7. The amount of special damages has not been determined at this time, and claimant is claiming general damages in the amount of $250,000.00. 8. This claim is being timely presented pursuant to California Government Code §911.2. I declare under penalty of perjury that the foregoing is true and correct to the best of my knowledge and belief. Executed on January 5, 1982 �R'�alto, California Claimant. Page Two of Two. •- � �' Date: 1-19-83 S AFF REPIRT C R A ITEM ( ) COUNCIL ITEM ( X ) MEETING DATE: 1-27-83 AGENDA ITEM NO. 4;�4— SUBJECT: ZONE CHANGE 82-4 located South of Barton Road, West of Michigan Avenue, North of Pico Street from C-2 to C-2-CPD • The Planning Commission recommended to the City Council adoption of Zone Change 82-4 at their meeting October 4, 1982. The land proposed for the Commercial Planned Development designation is already zoned C-2 and is shown on the attached map. Prior to approval of a Zone Change, the following findings must be made: 1. The Zone Change is not detrimental to the health, safety, morals, comfort, or general welfare of persons residing or working within the neighborhood of the proposed Zone Change or within the City. 2. The proposed Zone Change will not be injurious to property or improvements in the neighborhood or City. 3. The proposed Zone Change is consistent with the latest adopted General Plan. Staff recommends that the Council: A. HOLD PUBLIC HEARING. B. ADOPT THE FINDINGS. C. APPROVE ZONE CHANGE 82-4 AND THE NEGATIVE DECLARATION. attachments: Map Copy of Ordinance VF:gjf � y SCALE..1"=tool Jr PAF BARTON Z C. 3- 2' 4 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, REZONING AREA SOUTHERLY OF BARTON ROAD, WEST OF MICHIGAN, NORTH OF PICO, AND EASTERLY OF THE I-215 FREEWAY FROM C2 TO C2 (CPD). (ZONE CHANGE NO. 82-04) WHEREAS, the Planning Commission of the City of Grand Terrace, following a Public Hearing held in the time and manner described by law in which all evidence was duly heard and considered, recommended the rezoning of the property hereinafter described; and WHEREAS, this rezoning will have no environmental impact as provided in the Negative Declaration; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY ORDAIN AS FOLLOWS: Section 1. The real property as described in Exhibit "A," Legal Description for Zone Change C2 htg8(CPD)andthe Zone attached t�apisheeyded and l�bramedherein, is hereby rezoned from C accordingly as Exhibit "B." Section 2. This Ordinance shall be in full force and effect at 12.01 a.m. on the 31st day after its adoption. Section 3. The City Clerk shall cause this Ordinance to be posted in three (3) public places designated for such purpose by the City Council. Section 4. First read at a regular meeting of the City Council of said City held on the �' L day of �' 1982, and finally adopted and ing of said City Council on the day of ordered posted at a regular meet , 1982. ATTEST: ty c e� roof t1-i e City o f Grand Terrace and of the City Council thereof. Approved as to form: city Attorney Mayor o t e City of rand errace and of the City Council thereof. EXHIBIT "A'. ORDINANCE NO._ LEGAL DESCRIPTION ZONE CHANGE 82-4 All that portion of Lots 5, 6, 10, 11, 12, 22, 23, 24, 25, 26, 27, 28, 38, 39, 40, 41, 42 and 43 in Section 19 Township 2 South, Range 4 ►Vest San Bernardino Base and Meridian, 'in the City of Grand Terrace, County of San Bernardino, State of California, as said lots are shown on Map showing Lands e the April R888rndl✓ra a 6d Page 44Company, recordsoofJune San Bernardino Co and ty recorded to Apr P and more particularly described as follows: Beginning at the southwesterly corner• of •Lot 41 thence easterly along th southerly line of Lots 41, 42 and 43 to a point on the westerly line of Parcel 2 as said parcel is shown on the map of Parcel Map 156 recorded in Parcel Map Book 2, page 77 thereof, records of said county; thence northerly along the westerly line of said parcel 2 and parcel 1 of said parcels are shown on said Parcel Map to the southerly fine of Lot 38 of the Lands of East Riverside Land Company, thence easterly along the southerly line of said lot 'to the southeast corner thereof; thence northerly along the east line of said lot and the northerly pro- longation thereof to the southwest corner of Lot 28 of East Riverside Land Co.; thence easterly along the south line of said Lot 28 to a point 355 feet easterly measured along said South line; thence northerly along a line 355 distant and parallel with the westerly line of said tot to the north line of the south one- half of said lot; thence westerly along said north line of the south one-half of Lot 28 io its intersection with the easterly line of Lot 27 of said Lands of the East Riverside Land Company; thence northerly along the easterly line of Lot 27 and 22 to the northeast corner of said Lot 22; thence continuing northerly to the southeast corner of Lot 11 of said Lands of East Riverside Land Company; tl;Er)ce westerly along the south line of said Lot 11 225 feet; thence northerly along a line parallel with and 225 feet distant westerly from the east line of said Lot 11 to the south line of that parcel of land shown on map of Tract 8609 recorded in Book 117 of Maps, pages 72 and 73 records of San Bernardino County; thence easterly along the south line of said Tract, said line also being the south line of Lots 5 and 6 of the Lands of East Riverside Land C Land Co.; thence to he northwest corner of Lot 12 of the Lands of East Riverside soutl)er!y along the west line of said Lot 12 203.77 feet; thence easterly along a line parallel with and 203.77 feet southerly of the north line of said Lot 12 to the easterly line of said Lot 12; thence northerly along the east line of Lots 12 and 5 of said Lands of East Riverside Land Co. to the northeast corner of said Lot 5; thence westerly along the north line of Lots 5 and 6 to the easterly right of way line of State Highway Route 194-215; thence southwesterly along said easterly right of way line to its intersection with the westerly line of Lot 25 of said Lands of East Riverside Land Co.; thence southerly along the westerly 40 and 41 of lines and their respective to the a tions of outhwest Lots 25, f said Lot 41 sand TRUE aid Lands of East Riverside Land Co., POINT OF BEGINNING. Along with that portion of Government Lots 2 and 3 bounded on the north and %-.:est by the State Hioh,:ay Right of I-Yay and on the east and south by Rivet -- side 1:'ater- Company Right of `,':ay all being in Section 6 To:•:nship 2 South, Rance ti .':est, San Bernardino Bast_ and 7.1.erldian. t Date: JAN. 19, 1983 SdhB 4� A F , t fr,-- P � ? I - - , ". 1 16-0 t C R A ITEM ( ) COUNCIL ITEM ( X) MEETING DATE: JAN. 19, 1983 AGENDA ITEM NO. ,a SUBJECT: HISTORICAL & CULTURAL COMMITTEE BUDGET ADJUSTMENT The Historical & Cultural Committee did not anticipate putting on two plays this fiscal year. There was not enough money in their budget to cover all the expenditures for these plays. NOTE: The two plays brought in revenues of $988. This is enough to cover the amount they are requesting as an increase to their budget. STAFF RECOMMENDS THAT COUNCIL: 1. APPROVE RETROACTIVELY PURCHASE OF FLIERS FOR THE ARTS & CRAFTS FAIR. $41. 2. APPROVE TRANSFER OF $900 TO DEPARTMENT 4804 LINE ITEM 220 FROM BALANCE FORWARD JUNE 30, 1983. LEAVING AN ADJUSTED BALANCE FORWARD OF $199,725. SAA:BM:ed STAFF REPORT � C R A ITEM ( ) COUNCIL ITEM (x ) MEETING DATE: JANUARY 27, 1983 AGENDA ITEM NO. SUBJECT: EMERGENCY OPERATIONS COMMITTEE Council has not officially established an Energy Operations Committee. A Notice of vacancy must be posted 10 days prior to appointment of Committee members, and the Description of Duties for the Committee must be approved. Staff recommends that the Council: A. ADOPT THE DESCRIPTION OF DUTIES FOR THE EMERGENCY OPERATIONS COMMITTEE; B. ORDER THE POSTING OF NOTICE OF ESTABLISHMENT AND VACANCY ON THE COMMITTEE. C. ESTABLISH THE NUMBER OF COMMITTEE MEMBERS. s Title: EMERGENCY OPERATIONS COMMITTEE Purpose: To provide a nucleus of informed volunteers to assist and expand this City's capability to react in emergency situations. Membership and Appointments: All appointments shall be made by minute record of the City Council and shall continue in effect until a successor has been appointed. Responsibilities: The Emergency Operations Committee will be guided by the general policy guidelines as approved by the City Council and will have the following duties: Approved (Mayor) 1. To select from among their members a Chairman and a Vice -Chairman. 2. To adopt rules and policies which will guide them in carrying out their responsibilities. 3. To promote an informed public capable of a self-sustaining response to emergency situations. 4. To educate potential victims how to better protect themselves, their families, and their property. 5. To assist the City Emergency Services Director and the Emergency Services Coordinator in. the development of this City's Emergency Operations Plan, warning system, emergency shelter system, and communications system. 6. To make reports and recommendations to the City Council as an advisory Committee and to keep minutes of committee proceedings. 7. To perform such other tasks as the City Council may refer to this committee. Date Date: 1-24-83 S AFF REPIRT C R A ITEM ( ) COUNCIL ITEM ( X) MEETING DATE: 1-27-83 AGENDA ITEM NO. ;F/3 SUBJECT: LANDSCAPING OF TRIANGLE AT BARTON ROAD AND PALM AVENUE Landscaping of the triangle at Barton Road and Palm Avenue has gone out for bids. The bid opening will be. Tuesday, January 24, 1983 at 2:00 P.M. Staff will compile the results of the bid opening and present it to Council for their recommendation at their meeting of January 27, 1983. RLA:gjf Uate: 1-25-83 s a StAFF REPIRT C R A ITEM ( ) COUNCIL ITEM (k ) MEETING DATE: 1-27-83 AGENDA ITEM NO. gA SUBJECT: BID RESULTS BARTON/PALM LANDSCAPING PROJECT On January 25, 1983 at 2:00 P.M. the City Clerk publicly opened and read aloud the bid results for the project known as Barton Road/Palm Avenue Triangle Landscaping. A total of six bids were received. The apparent low bidder is American West Landscaping of Grand Terrace with a bid of $7,995.00. The figure of $7,995.00 is $6,605.00 under the approved budget for this project. Staff recommends that the Agency: AWARD THE BARTON/PALM LANDSCAPING CONTRACT IN THE AMOUNT OF $7,995.00 TO AMERICAN WEST LANDSCAPING. R L A : g j f BIDDY LISTING DATE OPENED: 1/25/,83 TIME: 2:00 P.M. CITY BID NO. _ GTB # 83-,02 CITY CLERK ENGINEERING WORK ORDER NO.:-E44GR- STAFF PRESENT: Randy Anstine PROJECT: PARKWAY LANDSCAPING BARTON ROAD & PALM DRIVE Comm. Svcs. Dir. BIDDER ADDRESS BID BOND RCVD/OTHER TOTAL BID AMOUNT Roy C. Barnett Landscape Contractors P.O. Box 55204 Riverside, CA 92517 Yes $15,392 J & R Construction 759 Reposado Dr. La Habra Hgts., CA 9063 Yes $12,985 Tight Spot Inc. General Contractors P.O. Box 2205 Mission Viejo, CA 92690 Yes $14,769.28 Daniel's Landscaping Services P.O. Box 67 Redlands, CA 92373 Yes $11,905 Allied Sprinkler Company, Inc. 2831 Gretta Lane Anaheim, CA 92806 Yes $15,944.80 American West Landscape 12139 Mt. Vernon Ave Suite 203 Grand Terrace, CA Yes $7,995.00 N2 3332562 �= * - -: -_ "" 'y nATr'�_ L-r-I 164 1 �� % x SECURITY..PACI NATIONAL BANK ,'? ^l"• ' .i `GRANDTERRACEL)ff �-' ... =. t. _ s y.,. - -iGF-t.^ .. JANUARY .1983;` �.� ..:-s -, r ^ 2T3TJ�BARTON RD„ GRAND TERRACE. CA 9=4 _ .25' s ► chi e s , _ [ u : — . i to • -V. Sri. PAY TO THE ORDER OF — * * * * *CITY OF GRAND TERRACE* * * * * * * * * * * * * * * * * *$789.50* rrCjy� c�k iri sG „ r C5 _ - - � yr• ..:-.v � -°' �. ~. � - _ r .r��-.Ry�'.� _ _ •�'E-- - a-- ` AUTHORIZED sr.NAnim. 1 BID FORM Bids due no later than 2:00 P.M. on the 25th day of January 1983 at the Office of the City Clerk. TO: CITY OF GRAND TERRACE, acting by and through its Governing Body, herein call the "CITY". Pursuant to and in compliance with your Notice to Contractors Calling for Bids and the other documents relating thereto, the undersigned bidder, having familiarized himself with the terms of the Contract, the local conditions affecting the performance of the Contract and the cost of the work at the place where the work is to be done, and with'the drawings and specifications and other Contract Documents, hereby proposed and agrees to perform within the time stipulated, -the Contract, including all of its component parts, and everything required to be performed, and to provide and furnish any and all of the labor, materials, tool, expendable equipment, and all applicable taxes, utility and = transportation services necessary to perform the Contract and complete in a workmanlike manner all of the work required in connection with the project known as: Parkway Landscaping Barton Road & Palm Drive all in strict conformity with the drawings and specifications and other contract documents, including addenda no. and on file at the Office of the OFFICE OF THE CITY CLERK, CITY HALL, 22795 BARTON ROAD, GRAND TERRACE, CALIFORNIA, for the sum of BASE BID: Iv Dollars ($ 7 WK- °O ) p 2 201fC.&AI L10 5 t BY TITLE ADDRESS IIe/!/oirI .SyQr If TELEPHONE (82s(-/fC/i CONTRACTOR'S LICENSE NO. -Ila741,9 . Contractor ENGINEERS ESTIMATE D1 - -m- UNIT �O _ ITEM QUANT. UN17 PRICE AMOUNT 1 12-inch raised planter 112 L. F. / = `' ( L 2 24-inch raised planter 86 L. F. <�B C r y't- 3 To soil 540 L.S. o�yt�_ .2(Ia - 4 Light footing with anchor bolts 1 L.S. _ w :5rElectrical Conduit 1" 90 L. F. 6 2 #10 electrical wires THW 140 L. F. ,�` 4/1P•it? 7 20-amD breaker GE THOL 1120 1 1 Ea. O.6 8 Con 9 Soil preparation 1220 L.S. /V,3 10 Automatic controller 1 Ea. .) S,or 11 Irrigation system 1 L.S. XS V - S-C I'�12Turf/Sod 624 S.F. -on 0 13 A a anthus Africanus 5 gall 19 Ea a� r%%� 14 a hiole is Indica 3 gallon 7 Ea. 15 Darthenolissus Tri cus i data 600 S . F. •.�l �S� 16 i q u i d a m b a r Styracif1ua 15 gallon 2 Ea. rt, 1 t I.5. "1 g� (Please type or print) DESIGNATION OF SUBCONTRACTORS In compliance with the provisions of the Government Code, Section 4102, the undersigned bidder herewith sets forth the name and location of the place of business of each subcontractor who will perform work or labor or render service -to the general contractor in or about the construction of the work or improvement in an amount in excess of one-half (1/2) of one percent (1%) of the general con- tractor's total bid, and the portion of the work which will be done by each subcontractor as follows: Subcontractor's Name I30,c►c. tlo_ ft,r Years of Description Place of Business Experience bf Work AFFIDAVIT OF NON -COLLUSION BY CONTRACTOR STATEOFCALIFORNIA) )SS COUNTY OF SAN BERNARDINO) T sworn, aeposes ana says: being first duly That he is 4,641 ,CA24JW&F1 "L. of /,.(/ insert "Sole Owner", "Partner" insert name of bidder" or other proper title) who submit herewith to the City of Grand Terrace, a proposal; That all statements of fact in such proposal are true; That such proposal was not made in the interest of or on behalf of any undisclosed person, partnership, company, association or corporation; That such proposal is genuine and not collusive or sham; That such bidder has not, directly or indirectly, by agreement, communication of conference with anyone attempted to induce action prejudicial to the interest of the City of Grand Terrace, or of any'other bidder or anyone else interested in the proposed contract; and further, That prior to the public opening and reading of proposal, said bidder: (a) Did not, directly or indirectly, induce or -solicit anyone else to submit a false or sham proposal.' (b) Did not, directly or*indirectly, collude, conspire, connive or agree with anyone else that said bidder or anyone else would submit a false or sham proposal, or that anyone should refrain from bidding or withdraw his proposal. (c) Did not, in any manner, directly or indirectly, seek by agreements, communications, or conference with anyone to raise or fix any over- head, profit, or cost element of this proposal price, or that of anyone else. (d) Did not, directly or indirectly, submit his proposal price or any breakdown thereof, or the contents thereof, or divulge information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, or to any individual or group of individuals, except to the City of Grand Terrace or to any person or persons who have a partnership or other financial interest with said bidder in his busi- nes.. Subscribed and sworn to before -me this I --� Gt � da of Z Z,_ -cam' / i- 19 �F�\ CFiICiAL SEAL a A. JEANNE OFFUTT W)TARY PUBLIC-CALIFORNIA \' SAN 6EPW4ROI;tO COUNTY s; (,;y Cc-nmissi;;n Exp;res June 13, 1984 By (Title) C�fIFICATION OF BIDDER REG 4. ING EQUAL EMPLOYMENT OPPORTUNITY INSTRUCTIONS This certification is required pursuant to Executive Order 11246 (30 F.R. 12319-25). The implementing rules and regulations provide that nay bidder or prospective contractor, or any of their proposed subcontractors, shall state as an initial part of the bid or negotia- tions of the contract whether it has participated in any previous contract or subcontract subject to the equal opportunity clause; and, if so, whether it has filed all compliance reports due under applicable instructions. Where the certification indicates that the bidder has not filed a compli- ance report due under applicable instructions, such bidder shall be required to submit a compliance report within seven calendar days after bid opening. No contract shall be awarded unless such report is submitted. CERTIFICATION OF BIDDER Bidder's Name: 114-M. tc&,� Addres and Zip Code: 12./Jg #yJ Uk_-p,,..,, sc� � zo7 1. Bidder has participated in a previous contrast or subcontract sub- ject to Equal Opportunity Clause. 4trr,,4_,O YESO NOD (If answer yes, identify the most recent contract). 2. Compliance reports were required to be filed in connection with such contract. YESU NO ❑ (If answer yes, identify the most recent contract). 3. Bidder has filed all compliance reports due under applicable instruc ions, including SF-100. YESU N011 NONE REQUIRED❑ 4. If answer to item 3 is "NO", please explain in detail on reverse side of this certification. Certification - The information above is true'and complete to the best of my knowledge and belief. Name and Title of Signer Please Type - zl"4I — - r - z—,Ft? Signature Date M C R A ITEM ( ) AGENDA ITEM NO. Date: Jan. 4, 19 83 StAFF REPCRT 12.213 win COUNCIL ITEM ( x ) % h (11) -f (Z) MEETING DATE: Jan. 271 1983 SUBJECT: Resolution Designating Certain Roadsto be included in the Federal -Aid Urban System The Federal -Aid Urban (FAU) System is authorized under Section 102 of Title 23 of the United States Code entitled "Highways." FAU system routes must be designated on the basis of their functional usage (five to ten years in the future) and shall be functionally classified as eligible. They must connect with another route on a Federal -Aid system at each end. The urban or urbanized area boundary must encompass the entire urban place (5,000+) or urbanized area (50,000) as designated by the Bureau of Census in the latest Federal Census. In 1970 the Bureau of the Census boundaries were based on the incorporated limits as of 1970. Resolutions are required from any county or city having jurisdiction over the area through which the urban limit passes, or from any City under 5,000 population which was not previously urban, but is now to be included in an urban area. In the early part of 1982, the City had discussed with Caltrans the need for revising urban boundaries, Federal -Aid systems and functional classifications to reflect 1980 Bureau of Census data. At this time, Barton Road and Mt. Vernon Avenue between Barton Road and the northerly city limits are the only existing FAU routes in the system. Included in Exhibit B of the attached resolution are additional streets that are recommended for inclusion in the FAU system. The expanded FAU list will not increase the City's funding alloca- tion; however, it will give the City the flexibility in prioritizing road projects for future funding. Staff recommends that City Council approve: 1) THE 1980 URBAN PLACE BOUNDARIES; 2) THE RESOLUTION DESIGNATING CERTAIN ROADS TO BE IN THE FEDERAL - AID URBAN SYSTEM. AE/lbk Attachments JA N 2 71983 QEN� �PPRD CO��G�L RESOLUTION NO. 83 = COUNCIL AGENDA ITEJA to A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, DESIGNATING CERTAIN ROADS TO BE IN THE FEDERAL -AID URBAN SYSTEM. WHEREAS, under regulations issued by the Secretary of Transportation under the Federal -Aid Highway Act (Title 23 U.S. Code), the City of Grand Terrace, with the concurrence of the California Department of Transportation, has been designated to select a Federal -Aid Urban System in this City; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS: SECTION 1. This City Council concurs in and approves the roads as graphically shown on Exhibit "A" and as designated on Exhibits "B" and "C", attached hereto and incorporated herein, as additions to and deletions from the Federal -Aid Urban System eligible for Federal -Aid in the City of Grand Terrace, State of California, subject to the concurrence of the California Department of Transportation and approval of the Federal Highway Administration. ADOPTED this 27th day of January, 1983. ATTEST: City Clerk of the City of G—ra—Fa Mayor of the City of GrandTerrace Terrace and of the City Council and of the City Council thereof. thereof. Approved as to form: City Attorney URBAN LIMIT AN: F�,U SYS T E-M CHECKOFF LIST AND CERTIFICATION Checkoff List County Resolution City Resolution RTPA Approval Bus System Bus Map Bus Schedule Certification Routes are functionally classified as eligible for FAU system:. Routes are based on 1980 functional usage. Local transit operators consulted. Limits x x Y/ es f Yes VP C7 EXHIBIT 02-3 1980-3 System X X No/ Signature of employee preparing package Alex Est r Ada, City Engineering staff Reviewed & approved by: j Fnrn M 4 'Joseph Kicak, City Engineer � /17_-- _ __.-- -- _- ------ '� �' "�.' �..•�, FAU` COLTON m Q�rA, I Ia 4b 40 ►AU W9- boll I 1� III II �/� �• � ',tF ` � } � 0 � t .,` -.. �, _._ .. .._. <II,Io r8R ENTW�OOD 13 , z -1-- .' AJ• 15E � "O tt�/ I � ��� rn p t 4, J SCALE: I � 000a 10 1J 1 4 Nh0 - M AVM _- - - -- -- -- i _•. t�- _;.w� U�Ro2e_" GRAND j ERRACE Grand I --1�-- H m Q [ Terrace C O LTO fV x �oIJ Y, �i DE BERRV,S11 LEGEND AVIS VAN BURS N ST . PROPOSED FAU ROUTES •i�` I .. afl a 0►•+r� PROPOSED URBAN BOUNDARY =' — — — — z u' l( y� ' w ;I j�� �" "111` "'r PROPOSED FAU CONSTRUCTION PICO ,S� > W ,• y V •/--,nhAul'b . 'ITafl..... �.,• FIll.ha_/..�'+ YJ iQ •y'}v' lUE MOUNTAIN , O '� - __ • I IN4\Ffl M . 11 , ". , ✓ • 1_. _ f MAIN ST SBA CO. X0 ve • �� � \CIYCfl' i. .. . Y Y Y 2' a_ �: se,a� ..S RIV CO. FAS-.---_—. �R182 _-—_— Not actually on Urban Bc -' -'- FAsit extends into Riverside 182 11 :"Ninhgrove ; FEDERAL AID. SYSTEMI COUNTY San Bernardino F A S n FA U ® urban 1250 Area ;Riv/S.Bd. • STREET/ RUAD NAME TERMINI FROM TO Brentwood St. Mt. Vernon Ave. FAU R040 Preston St. Canal St. Barton Rd. FAU"R028 Mt. Vernon Ave. FAU R040 Commerce Way Michigan St. Main St. DeBerry St. Commerce 'Way Observation Dr. Grand Terrace Rd. Barton Rd. FAU R028 Newport Ave. Grand Terrace Rd. Mt. Vernon Ave. FAU R040 Barton Rd. FAU R028 Honey Hill Dr. Barton Rd. Palm Ave. Main St. Commerce Way Mt. Vernon Ave. Main St. Mt. Vernon Ave. Observation Dr. Michigan St. Barton Rd. FAU R028 Main St. Mt. Vernon Ave. Grand Terrace Rd. Main St. Newport Ave. Grand Terrace Rd. Canal St. Observation Dr. Palm Ave. Main St. Palm Ave. Barton. Rd. FAU R028 Honey Hill Dr. Pico St. Commerce Way Observation Dr. Preston St. Brentwood St.. 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" • ' "r°,n N^..u.r I 22 : 16 22 P' a y !. • •nb AbwA run.. r•r. oute 30Adult S 50 Student = S.AO l An•P'� alw„' LuMn l3 • .n•,� `; r'A;4 e. °' livv"•1, 7S* .«Aral r.n I' v - d.' ^ry d• nt fares E & H = S 25 „w • c A ?�� ti.: „ !1 I ISSP.^ WIII N�^MI•IM . • 12 PI•ar•IM Y•MN W W CA 4 y` I low • i *— 1 oal rev.. .•,n« A NeW l 13 .i, 16 •>� �' MCr•.r Y UNIVERSITY �, � •nl.«.Nr N« » c.nr« b 'jam n,a1 nev.. nrr 15 .+,,.a1 y • :ya„'L, , �• • 'i. .� !� 17 A ANlAN2A • nav n��. rL 15 LM,»I r«I• ' •"e ears of !s l w• iu , nr.a r.n b �g ` y usA a A.0»1 hY ' .0 N .1.n, WNNrYFAD n CS I l4 SIERAA S ,l•�. V� H.IANCA J A•n.r, • « me dull EIGNIS IJ • v n m • 2 N•. l•'^ Yww• 25 7 :^ ,Q, . wa ..,. i•'' ,..'. , `e' 9 `�7 EDOEYONT rY 1.0' ' ���,11'•e' 11.E l C' �[ Yww r.11.r oMl r » S L. V« ro. ,r' 1' SS • .,.•1 In Ilea of •"�^e^^ •=" s wri from ".»,. • ; y 16 I II the � >� ��•� • /AnllNnrrn r e same r..:' �r�n5fef LA SIr.nRA . 13 'w.n VA etween Ie 1 ISOC 1 ,1 �S •• - 1a .� r.,.. A. r.r» e... Yo•,` Nerr 1 �c ,l It Transfer Points re (DAR) A»w•r i P.• �Yoa.lryplra C»pn l•4 ` • �� �41 MNOIO WEIGHTS U ald for • 1 'J P K DreSS 44• T rbr M.11 Ii ITS M•,!�, IP,minel T,.n.IRr In E"1 Pd for 1A t0 C ria " H.,u1•.. 1. 17 13. 14. 15 2d. Na WOODCREST a" 27E to Hemet ~ ¢ 2/L HID 14D sM OCTD 25A �. 22,24 to ElsinorelPerris 4 7TA to DrUnpe Counly H ^•1 WOYE OAnDEMS � „ 'T' Al.n • . J W A Date: Jan. 19, 198 ti StAFF 12-5.1420 C R A ITEM ( ) COUNCIL ITEM (X ) MEETING DATE: ,Ian. 27, 1983 AGENDA ITEM NO. (1) di ( SUBJECT: Abandoned Building at 12610 Michigan Assessor's Parcel No. 277-411-01 At 12610 Michigan Street, approximately midway between Van Buren and Pico Street, there exists an abandoned residential structure. This structure has been, and remains, unoccupied since December, 1980. Ordinance No. 1 of the City of Grand Terrace and the adoption of the San Bernardino County Municipal Code, Chapter 6 provide for building and property rehabilitation. Pursuant to this Chapter, Section 63.066, the Director of Building and Safety has made the determination that the structure is substandard and inadequate. A title search was made pursuant to Section 63.063 to determine the recorded owner and any holder of liens, mortgages, or deeds of trust. In February , 1983, the Notice of Defects will be served to the owner by Certified Mail, and the building posted. The owner may, but is not obligated to request a hearing to dispute said Notice of Defects within ten (10) days of receipt of the Notice of Defects. Under 63.067, the owner may request a hearing by an impartial hearing officer, who shall be appointed by and serve at the convenience of the Board of Supervisors, hence the City Council. Staff requested through the City Attorney that an impartial hearing officer be found. Ivan Hopkins shall recommend the hearing officer to serve at the Hearing, if a hearing is requested by the property owner. Staff recommends that the City Council authorize: THE DIRECTOR OF BUILDING AND SAFETY TO SERVE THE NOTICE OF DEFECTS AND MAKE PROVISIONS FOR A HEARING, IF REQUESTED, WITH THE CITY ATTORNEY'S RECOMMENDATION FOR THE HEARING OFFICER. BMS/lbk Attachment lb CO !44 4 04 d R4r ZGza'�_i�'S Vr �:-•�` •�:r •� f''�1�••, .r .�}•. �'), .1 �� '�:/rr l � I r T - � r .1 ' 'j��. •, �.ay,_��:�'' :ib; �. :J, ,gyp-, s3•a!`;,:rSS„ t� �--j�. , •, •v'•�i 1t \ • , ' � ,k i r ^,�. .' ! f t:a '1.4.1''��''•t r �i WAR r r . , '�L �r' r/ / -p70'r I1'`P . 1 ;-�'=ry r4 � Y�. �` � ••�C�C/ . 1 r ' �•. ' '7,' .. 1 Ice 's,♦ • .. • _. ter• "7 '.'' � :�' "f• � _• r' � Ab }'c ..... ,r R� ,. « �,,;,, a, �,•,� r �',, , ; _�` ,,. • \` 'Mt�MfaAN' `,, rFi�1 ,, '�.,� • ` , 1 � , ��FT °� �� ' •�:� ►.�� ;'�' 11. •`r4t+ 4 �4� ���.: ",[. i 1.+ .,r„ s1F. � , t Kn, n ,'{ , „� ,•� .r,l, . r w, r...,H � �• . s r , 6t'•1 a '• �'r•. �' � 'd,. �•� (, .t �;.'' .err '1 ;w , }��•!' 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' ;Ji9.:.:rq�e7iiPe:SK"r°�Z't �' ••.-� - � - •.. ., __. rA, ,;r:a..a1Cr::,jf;Y yu ,ir,,�•'-jjGR�.:'� .i�aiSlkr�hrtiwv-H �" dw ��.w,,�,��y tl�a�� .. 'i..4.f� y.:'re,5r��`� :�s.'�oYs�rJ "L^.4eF"�,rr<�. r,:' •:.fL-' �' ' - /0000 DTI Date: Jan. AVAFF REPC T 12-5.1420 CO�NEIL ITEM � ildl1 _�onea $ Va�Ce 0 MEETING DATE: Jan. 27, 1983 12610 Michigan St., 117 _ A 1 1 -n 503V g address, there exists a substanMunicipaldcode, State a of the San Bernardino County abpde ChaPtez� ilof t and Safety is proceeding with the �t the t to n of SUao tme t e Visance. the Code provides � rat Depat of tr is to the owner, completed within to ,,Nett �otice ofDefects structure to Code be mprov �vy0be requested. a hazard in On 5e l W� a ring indeed existsresults OP t al °i there hearing 30 aa451 requested, r has 30 days from the owner 30 a h a a if complete all work• shall fail, neglect Sf.r ea � '�y°a 63,0614, if the °toereP rehabilitate, air, it noon with such Notice Order the �'� ly the City Council may of the provisions QU�S efUSe 5zard. prosecuted as a violof°Building and Safebe �e tune p Director This idbe o� eta° � order the Such Notice. for os of oa r may specified in su and advertising °Wre�re C ea y work &p5pecifica of toce a� Plans Structure. other t° P pye4 a of saidaddition to �,e a work, in addi t against the .11 t� in the demolia special assessmen Cost hall become a ,tne 55i pzoc e�t4'� P�o4 authorize: at City Council WITH SAID WORK, Staff DING AND SAFETY TO PROCEED AND AUTHORIZE D14 N OF PLANS AND 5PECIFICATIONNOT COMPLETED 111G T FOR DEMOLITION, OF IF WO�DEIS 2gE R�'�HE PROVISIONS THE Y T� 8 it