02/10/1983a
i
CITY OF GRAND TERRACE
REGULAR COUNCIL MEETING
TERRACE VIEW ELEMENTARY SCHOOL FEBRUARY 10, 1983
22731 Grand Terrace Road 5:30 P.M.
A G E N D A
* Call to Order
* Invocation - Reverend Craig Miller, Highgrove United Methodist Church
* Pledge of Allegiance
Roll Call
'COMMUNITY REDEVELOPMENT AGENCY
1. Approval of Minutes (1-27-83)
2. Approval of Check Register No. CRA021083
3. Status Report by Chairman - Commercial
Development.
ADJOURN COMMUNITY REDEVELOPMENT AGENCY
CONVENE REGULAR CITY COUNCIL MEETING
1. Items to add/delete.
2. Approval of Minutes (1-27-83)
3. CONSENT CALENDAR
The bottow.i.ng Content Catendat .c temb ate
expected to be routine and non-contAoveA-
z i,ae. They w tZ be acted upon by the
Counci,Z at one time without duscutzd"on.
ny Counci.Z Member, Staij Member, on
"zen may Aequedt an .stem to be removed
the Content Catendat 6oA dizcuta.con.
approval of Check Register No. 021083
.athorize rate adjustment from $5.00
to $7.00 per hour for use of Terrace
dills Ballfield Lights.
4
i
y
V
COUNCIL AGENDA
Page 2 of 2
4. SPECIAL PRESENTATION
A. Revenue/Cost Allocation System Report
(Doug Ayres, Management Services
Institute)
5. PUBLIC PARTICIPATION
6. COMMISSION & COMMITTEE REPORTS
A. Planning Commission
B. Parks & Recreation Committee
C. Energy Committee
D. Historical & Cultural Activities
(1) Accept Resignation of Hazel
Fuller from Committee.
E. Crime Prevention Committee
F. Emergency Operations Committee
7. UNFINISHED BUSINESS
A. Contract Award - Data Processing
8. NEW BUSINESS
A. FY 1982-83 Proposed Budgetary
Reductions
9. REPORTS
A. Police Chief
B. Fire Chief
C. City Engineer
D. City Attorney
E. City Manager
F. City Council
ADS OURN
NEXT REGULAR MEETING - THURSDAY, FEBRUARY 24
AGENDA ITEM REQUESTS FOR THE 2-24-83 MEETING
MIST BE SUBMITTED IN WRITING TO THE CITY
CLERK'S OFFICE BY 12:00 NOON ON 2-16-83.
*0 FEB 1 01.4Q1
CITY OF GRAND TERRACE JCRA AGENDA ITEM N0.
COMMUNITY REDEVELOPMENT AGENCY
REGULAR MEETING - J ANUARY 27, 1983
The regular meeting of the Community Redevelopment Agency, City of Grand Terrace,
was held in the Terrace View Elementary School, 22731 Grand Terrace Road, Grand
Terrace, California, on January 27, 1983, at 5:32 p.m.
PRESENT: Hugh J. Grant, Chairman
Jim Rigley, Vice Chairman
Tony Petta
Roy W. Nix
Barbara Pfennighausen
Seth Armstead, Executive Director
Ed Clark, Treasurer
Ivan Hopkins, Attorney
Myrna Erway, Secretary
ABSENT: None
APPROVAL OF MINUTES (January 13, 1983)
CRA-83-12 Motion by Mrs. Pfennighausen, Second by Mr. Petta, ALL AYES, to
approve the Minutes of January 13, 1983, as presented.
CHECK REGISTER NO. CRA012783
CRA-83-13 Motion by Mr. Nix, Second by Mrs. Pfennighausen, ALL AYES, to
approve Check Register No. CRAO12783, as presented.
FINANCIAL SERVICES CONTRACT - FIRE STATION/CIVIC CENTER
Mr. Petta removed himself from discussion and action on this matter
due to a potential conflict of interest.
The Finance/Administrative Services Officer advised that Staff met
with Municipal Services, Inc., and prepared two contracts for
consideration by the Agency, one for financial services to construct
the fire station and civic center, and the other for expanded
consultant services for the current redevelopment projects, as
authorized by the Agency on January 13, 1983. Recommended approval
of the contracts.
Mr. Rigley, with Mrs. Pfennighausen concurring, stated it was his
understanding when he voted for acquiring the services of Municipal
Services, Inc., that he was only voting for services in connection
with the fire station and civic center, and was unaware that the
proposal also included consultant services for the CRA for $20,000;
voiced objection to the handling of this matter; recommended not
approving either contract and further Agency consideration.
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CRA-1/27/83
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Chairman Grant stated he reviewed the background material on this
matter including the Staff Report which indicated the proposal was
for additional services of $20,000; therefore, saw no problem.
Mr. Nix stated he understood financial consultation services were
being acquired, and saw no problem; felt it is the kind of
consultation and advice that would be required to develop a plan and
milestone chart which would indicate the feasibility of the size and
prioritization of potential projects. Felt this was the proper
procedure from a sound, financial management standpoint.
Motion by Mr. Rigley, Second by Mrs. Pfennighausen, to reject both
proposed agreements with Municipal Services, Inc.; to reject
authorizing $20,000 for consultant services; to declare null and
void the proposed agreement for these services as approved at the
meeting of January 13, 1983; and to re -submit RFP's for the purpose
of finding a financial consultant for the fire station and civic
center.
Chairman Grant and Mr. Nix disagreed with not approving the
agreement for the fire station and civic center; indicated a
willingness to postpone action on the consultation services for
further consideration.
Staff referenced the January 13 Staff Report and Minutes which
indicated that the proposal included the fire station and civic
center plus additional consultation services for $20,000.
The Motion failed, with AYE votes by Mr. Rigley and
Mrs. Pfennighausen, and NOE votes by Chairman Grant and Mr. Nix,
with Mr. Petta abstaining.
Mr. Petta resumed his position as an Agency member.
CRA-83-14A Motion by Mr. Nix, Second by Chairman Grant, to direct Staff to
submit an agreement for the required necessary financial
consultation services to support the fire station and civic center
projects only.
Following clarification that one of the proposed contracts being
proposed at this time is for the financial services for the fire
station and civic center, the Motion was amended by Mr. Nix, with
Chairman Grant concurring, to adopt Resolution No. CRA-83-01 as
follows:
RESOLUTION NO. CRA-83-01
A RESOLUTION OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF
GRAND TERRACE, CALIFORNIA, AUTHORIZING THE CHAIRMAN OF SAID AGENCY
TO SIGN AN AGREEMENT BETWEEN THE COMMUNITY REDEVELOPMENT AGENCY OF
THE CITY OF GRAND TERRACE, SHEARSON/AMERICAN EXPRESS, INC., AND
MUNICIPAL SERVICES, INC.
Page 2
CRA-1/27/83
Mr. Rigley questioned approving the contract until specific fees for
the services have been established.
Mr. Manuel DeDios, Chairman of the Board, Municipal Services, Inc.,
stated that his firm would analyze all financing alternatives and
then present recommendations to the Agency for the best method of
financing, based on market conditions; stated the prime interest
rates had been dropping recently and feels this would be an
excellent time to market an issue, but also feels those rates will
not stay at those levels indefinitely; felt his firm could not
diligently quote a fee for a type of financing that has not been
determined and is not aware how soon the Agency wishes to proceed.
Stated that following his firm's completion of the analysis, it
would be the Agency's decision at that time whether or not to
proceed with financing, and if the Agency determined not to proceed,
there would be no payment due his firm.
Following clarification that the Agency would accept and approve
the total financing plan at a later date, which would include the
CRA-83-14B fees for the method of financing, Motion by Mr. Rigley, Second by
Mrs. Pfennighausen, to amend Motion No. CRA-83-14A to amend page 4
of the contract, under Payment for Services, as follows: Add
Paragraph B, "Upon determination of the method of financing to be
utilized, the Agency and the Consultant will arrive at the exact fee
to be paid."
The Amendment carried, ALL AYES. Motion No. CRA-83-14A, as amended,
carried, ALL AYES.
CONSULTATION SERVICES
It was clarified that the consulting service being considered would
be for the entire CRA and, therefore, there would be no potential
conflict of interest for Mr. Petta.
In discussion, the Agency concurred that consultation services would
be beneficial to assist in establishing a development plan for the
entire City to maximize the cash flow, and to determine the best
method of utilizing the cash flow to pursue projects.
Mr. DeDios was questioned as to whether he had considered potential
development in the City other than the area considered for a
shopping mall. Mr. DeDios stated no studies have been conducted;
recommended his firm be allowed to proceed with Phases 1, 2, and 3
to survey the City, identify the strengths and weaknesses, and
submit recommendations based on that data.
Motion by Mrs. Pfennighausen to -approve a contract with Municipal
Services, Inc., for financial consulting services for the entire
City for $20,000, died for lack of a Second.
The City Attorney noted that the scope of work proposed by Municipal
Services, Inc., includes nine phases for a cost of $20,000, whereas,
present consideration is addressing only three of the nine phases.
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CRA-83-15 Motion by Mr. Nix, Second by Mrs. Pfennighausen, to request
Municipal Services, Inc., to submit a proposal for phases 1, 2, and
3 to include the entire City.
Mr. Rigley reviewed the three phases and voiced opposition to hiring
a consultant to do the work as outlined in thoses phases.
Chairman Grant opened the meeting to public participation.
Dennis Evans, 22064 DeBerry, questioned how this proposal would
differ from the information received from the Land Use Feasibility
Study.
Chairman Grant closed the meeting to public participation.
The Agency discussed utilizing data from the Land Use Feasibility
Study to expand investigation of development alternatives throughout
the City.
Motion No. CRA-83-15 was expanded by Mr. Nix, with
Mrs. Pfennighausen concurring, to include directing Staff to develop
a statement of work for general financial consultation services to
identify the financial situation and alternatives, excluding
detailed projects, with the statement of work to be provided to the
Agency for approval prior to requesting a proposal and cost estimate
from Municipal Services, Inc.
Motion No. CRA-83-15 carried, ALL AYES.
PROPOSAL TO AUDIT CITY ATTORNEY/CITY ENGINEER
The Finance/Administrative Services Officer requested approval of
the proposal by Crabtree, Karlen & Arzoo to examine the City
Attorney and City Engineer invoices for a total cost of $1,700, with
the CRA to pay $567 and the City to pay $1,133.
The Agency questioned the need and the cost of this proposal.
The City Attorney indicated that the $1,700 only addressed the
auditor's cost, with the actual cost estimated to be considerably
higher, since an audit would require the City Attorney's and the
City Engineer's time.
The City Engineer stated his firm has been audited previously by HUD
for City projects, and it could reveal that the City has not been
charged for all services received.
CRA-83-16 Motion by Mr. Rigley, Second by Mrs. Pfennighausen, ALL AYES, to
deny the request to approve the proposal to examine the invoices
paid to the City Attorney and the City Engineer.
Page 4
CRA-1/27/83
CONTRACT AWARD - GENERAL PLAN & CIRCULATION ELEMENT
The Planning Director advised that State law requires cities to have
a complete General Plan within 30 months after incorporation;
recommended retaining R. Dale Beland & Associates for $27,500
for the General Plan elements and C. G. Engineering for $32,500 for
the traffic study and circulation element of the General Plan, for a
total cost of $60,000.
Stated that responses to the proposals were submitted by teams
consisting of planning and engineering firms and, upon evaluating
the proposals, Staff felt that selecting individual firms from each
team provided the City with better and broader services for the same
cost as the top -rated team.
Mr. Rigley voiced concern for the cost; felt Staff should have the
capability of preparing the General Plan elements; recommended
considering another solution, due to the proposed revenue cuts.
Mrs. Pfennighausen noted that only $30,000 has been budgeted, which
was designated for the traffic flow plan; questioned the need.
Mr. Nix stated he assumed that the Agency had determined the need
for this service prior to authorizing the RFP's; objected to
requesting proposals if the need hasn't been firmly established,
since it is costly for firms to prepare them. Clarified that the
revenue cuts affect the General Fund, not the CRA funds, which cover
this proposal.
The Agency questioned the City's liability in the event General Plan
elements are not completed. The City Attorney stated punitive
measures have been established to ensure that the cities comply with
the housing elements, which could result in the State withholding
subvention funds due the City.
The Agency noted that some areas of the subject proposal appear to
be similar to the Municipal Services, Inc., proposal for consulting
services, particulary in the area of land use, and discussed the
feasibility of Staff determining any overlapping areas which could
be included in the scope of work for the Municipal Services, Inc.,
proposal; noted that the proposal submitted by Municipal Services,
Inc., for the General Plan and circulation elements was not one of
the contending proposals, and received the lowest rating.
Motion by Mr. Petta, Second by Mr. Nix, to: (A) Retain R. Dale
Beland & Associates, cost $27,500.00, for General Plan Elements;
(B) retain C. G. Engineering, cost $32,500.00, for the Traffic Study
and Circulation Element; and (C) direct the Agency's Executive
Director to prepare contracts for said services for submittal to the
Agency at a later date.
The Agency considered postponing final action on the subject
proposal until Staff can determine any potential overlapping areas
between this proposal and the proposed scope of work for the
Municipal Services, Inc., proposal.
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11
Following discussion, the Motion failed, with all NOES.
Chairman Grant directed Staff to study the General Plan/Circulation
Element proposals further to determine if there are areas of
duplication which could be included in the scope of work for the
Municipal Services, Inc., proposal, and to submit a Staff Report
indicating the data ascertained. The Agency will then review the
information and consider whether a reduced scope of work will be
required for the General Plan/Circulation Element proposals and
whether or not the scope of work for the Municipal Services, Inc.,
proposal should be expanded. The Agency will also determine at that
time whether the General Plan/Circulation Element proposal will
require negotiations or preparation of a new RFP.
Recess was called at 7:45 p.m., and reconvened at 8:25 p.m. with all
meters present.
FIRE STATION BUDGET ADJUSTMENT
It was clarified that funds in the amount of $593,404 are presently
available to proceed with the construction of the fire station and
that, should alternative financing be obtained, the fire station
funds would then be available for other projects and can be
retroactive.
CRA-83-17 Motion by Mr. Nix, Second by Mr. Petta, ALL AYES, to approve $30,080
to be transferred from June 30, 1983, balance forward to Department
4914, leaving an adjusted balance forward of $200,625, making the
total amount budgeted for the fire station, excluding land,
$593,404.
The meeting adjourned at 8:27 p.m. The next regular meeting will be
held February 10, 1983, at 5:30 p.m.
Respectfully submitted,
ecretary
APPROVED:
Chairman
Page 6
CRA-1/27/83
cep COMMUNITY N COMMUNITY REDEVELOPMENT AGENCY CRA AGENDA ITEM N0,
CITY OF GRAND TERRACE
FEB. 10, 1983 CHECK REGISTER NO. CRA021083
CHECK
NO. OUTSTANDING DEMANDS AS OF FEB. 10, 1983
*(1)
P1101
CITRUS BELT DIVISION LCC
PRESENTATION ON REDEVELOPMENT 1/26/83, FOUR
COUNCIL PERSONS, SETH ARMSTEAD, CITY MANAGER,
AND ED CLARK. $
78.75
*(2)
P1102
'TOM BELL CHEVROLET
1983 CHEVROLET CC30943, CREW CAB & CHASIS
FOR FIRE STATION RESCUE UNIT.
12,801.62
(3)
P1103
CANDY NOVE
CLERICAL HELP IN FINANCE OFFICE FOR WORK
PERTAINING TO CRA
18.00
(4)
P1104
KICAK & ASSOCIATES
ISLAND BARTON & PALM
53.39
GENERAL ENGINEERING
10.00
CIVIC CENTER
1,366.90
BARTON/MV/MICHIGAN BEAUTIFICATION
2.50
MASTER PLAN STORM DRAINS
1,097.56
PICO STREET WIDEN, PICO/ORIOLE
195.50
TOTAL KICAK INVOICE $-
72 .$5-
(5)
P1105
VOID
CLERICAL ERROR
(6)
P1106
THE SUN
LEGAL PUBLICATION REGARDING VALIDATION PROCEEDINGS
89.01
(7)
P1107
VOID
CLERICAL ERROR
(8)
P1108
CITY OF GRAND TERRACE
COPIER RENTAL, POSTAGE, POSTAGE METER RENT,
POSTAGE MACHINE MAINT., COPIER PAPER, TELEPHONE,
RENT STORAGE BIN, COUNCIL MEETINGS, WORD PROCESSING
MAINT., AND STATIONARY. THESE ABOVE ITEMS ARE 15% OF
OF TOTAL COST TO CITY.
2,915.61
(9)
P1109
JIMCO ELECTRIC
PAYMENT #3 BALL PARK LIGHTING, LESS 10% RETENTION
979.00
(10)
P1110
ACCENT PRINT & DESIGN
PRELIMINARY BUDGET COVERS 1983/84
20.14
(11)
P1111
ALEXANDER GRANT & COMPANY
LABELS FOR MALL SURVEY & COMPUTER SERVICES FOE JAN.83
236.55
19,864.53
I CERTIFY
THAT TO THE BEST OF MY KNOWLEDGE,
THE AFORELISTED CHECKS FOR PAYMENT OF CRA LIABILITIES HAVE BEEN
f
AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF CRA.
��':TRFAqIIPFP *RFIFASED PRIOR TO CHECK REGISTER APPROVAL
FEB 1 01981
CITY OF GRAND TERRACE 1✓OONCiL AGENDA 1TJ�VI ,Z
COUNCIL MINUTES
REGULAR MEETING - J ANUARY 27, 1983
A regular meeting of the City Council of the City of Grand Terrace was called to
order at the Terrace View Elementary School, 22731 Grand Terrace Road, Grand
Terrace, California, on January 27, 1983, at 7:57 p.m.
PRESENT: Hugh J. Grant, Mayor
Jim Rigley, Mayor Pro Tempore
Tony Petta, Councilman
Roy W. Nix, Councilman
Barbara Pfennighausen, Councilwoman
Seth Armstead, City Manager
Ivan Hopkins, City Attorney
Joe Kicak, City Engineer
Myrna Erway, City Clerk
ABSENT: None
The meeting was opened with invocation by Reverend Bryce Pelren, Inland Empire
Church of the Nazarene, followed by the Pledge of Allegiance, led by Councilman
Rigley.
ORDINANCE NO. 69 (Second Reading)
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA, REZONING AREA SOUTHERLY OF BARTON ROAD, WEST OF
MICHIGAN, NORTH OF PICO, AND EASTERLY OF THE I-215 FREEWAY FROM C2
TO C2(CPD) (ZC NO. 82-04).
The City Attorney read the title of the Ordinance.
Councilman Petta and City Manager Armstead removed themselves from
discussion and action on this matter due to a potential conflict of
interest.
The Finance/Administrative Services Officer advised the Planning
Commission had recommended adoption of the zone change from C2 to C2
(CPD). Recommended that following the public hearing, Council adopt
the findings, adopt Ordinance No. 69, and the Negative Declaration.
The Planning Director stated the zone change would place a
commercial planned development overlay on the present C2 zone to
encourage architectural integrity; would provide the Planning
Commission with control, through use permits, for commercial
development in that area, with appeals heard by the City Council,
thereby ensuring compatible development of the area.
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1/27/83
The City Attorney announced that written notice of the public
hearing was sent to all property owners within 300 feet of the
project boundary; stated that the map accompanying the legal notice
was incorrect, showing two parcels which are not included in the
overlay. Stated legal requirements have been met, since the
proposed overlay is less than that shown on the map, and the legal
description in the notice is correct.
Mayor Grant opened public hearing.
Supporting Testimony
Dennis Cardoza, address not stated, owner of a nine -acre parcel,
spoke in favor, feeling it would provide his property more
protection in relation to the development of the surrounding areas,
and would assist him in planning the development of his parcel.
Opposing Testimony
Dennis Evans, 22064 DeBerry, read a statement indicating that he
felt previous actions since incorporation had been taken in
preparation for this zone change; questioned whether proper legal
notification had been provided for a 1980 zone change and
recommended postponement of this matter until legal notification is
verified; noted that surveys circulated for street lighting and the
shopping mall indicated the citizens were not in favor, but Council
ignored the surveys; requested Council vote against the proposed
zone change.
Mayor Grant closed public hearing.
The City Attorney stated he feels certain that proper notification
was given on the previous zone change; recalls that greater
notification was given than the law required, at Council's request;
stated it was a moot point, and the present zoning is proper and
legal; stated the matter being considered is for the overlay and
that proper legal notification has been given for this hearing.
Councilman Rigley stated that no matter how this area is developed,
it would appear that placement of an overlay would enhance the area,
since quality development will be required.
Councilman Nix, with Mayor Grant concurring, stated Council deleted
the 30-acre minimum, which was opposed by some individuals who felt
its purpose was to limit development to a shopping mall; felt that,
as changed, the overlay achieves the objectives of the Planning
Commission and Council by providing the capability of exercising
control over the development of that area and in no way dictates
specific development.
Councilwoman Pfennighausen stated Mr. DeDios indicated studies could
possibly reflect a better use of that area could be residential;
questioned if placing the overlay would make it more difficult to
change the zoning.
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1/27/83
The Planning Director stated a zone change would require a General
Plan Amendment and a zone change, and indicated the overlay would
not make it anymore difficult.
CC-82-07 Motion by Mayor Grant, Second by Councilman Nix, to:
(A) Adopt the following findings:
(1) The Zone Change is not detrimental to the health, safety,
morals, comfort, or general welfare of persons residing or
working within the neighborhood of the proposed Zone Change
or within the City;
(2) The proposed Zone Change will not be injurious to property
or improvements in the neighborhood or City;
(3) The proposed Zone Change is consistent with the latest
adopted General Plan.
(B) Adopt Ordinance No. 69 by title only;
(C) Approve the Negative Declaration.
Councilwoman Pfennighausen objected to approving the Negative
Declaration, referencing a meeting she had attended which indicated
it is not to cities' benefit to adopt negative declarations.
The City Attorney advised that approving the Negative Declaration
would be proper; stated the law previously required EIR's on all
general plan amendments; however, legal opinion has now been
changed, since the courts have become more lenient, understanding
that the environmental process is difficult enough, without
requiring EIR's on all projects, and would be more expensive than
cities could tolerate; approval of negative declarations by cities
is increasing.
Motion No. CC-83-07 carried 3-1, with Councilman Rigley, Mayor
Grant, and Councilman Nix voting AYE, Councilwoman Pfennighausen
voting NOE, and Councilman Petta abstaining.
CC-83-08 Motion by Councilman Nix, Second by Mayor Grant, carried 4-0, with
Councilman Petta abstaining, to adopt Ordinance No. 69, by title
only, making it unnecessary to read the Ordinance in its entirety.
Recess was called at 8:25 p.m. and reconvened at 8:27 p.m., with all
memos present.
ITEMS DELETED FROM AGENDA
3B - Contract Award - General Plan and Circulation Element.
3D - Execution of proposal from CPA Firm of Crabtree, Karlen & Arzoo
to examine invoices of City Engineer & City Attorney.
Page 3
1/27/83
APPROVAL OF MINUTES - (January 13, 1983)
Councilwoman Pfennighausen referenced Motion No. CC-83-06 and
questioned leaving the $5,000 for landscaping in the Bid Request for
the Barton Road Sidewalk Program in the event the Woman's Club would
be willing to undertake the project. It was clarified this item
could be re -negotiated and a change order prepared, if needed, when
the contract is considered for award.
CC-83-09 Motion by Councilwoman Pfennighausen, Second by Mayor Grant, ALL
AYES, to approve the Minutes of January 27, 1983, as presented.
CONSENT CALENDAR
The following items were removed from the Consent Calendar:
3A - Check Register No. 012783;
3F - Membership Renewal for League of California Cities;
3H - Notice of Completion for Terrace Hills Ballfield Lighting,
Contract No. GTC-81-13;
3I - Resolution urging the State Legislature to make local revenue
deficiencies the highest priority in the next session.
CC-83-10 Motion by Councilman Petta, Second by Councilman Nix, ALL AYES, to
approve the following items on the Consent Calendar:
3C - Accept Grant Deed for street dedication on McClarren Street
from Bill and Bonnie Darwin, and authorize recordation by the
City Clerk;
3E - Authorize payment of $3,796 to Crabtree, Karlen & Arzoo for
completion of Sewer Fund Analysis of B. R. Sharp Audit;
3G - Approve Amendment of Contract No. GTC-81-25 with Signal
Maintenance, Inc., to reflect a 6.5% rate increase, pursuant to
Paragraph 8(c) of the Agreement, and approve Adjusted Labor &
Equipment Schedules A & B;
3I - Deny Claim No. 83-01.
CHECK REGISTER NO. 012783
CC-83-11 Motion by Councilwoman Pfennighausen, Second by Councilman Nix, ALL
AYES, to authorize payment of 75% of the $6,800 ($5,100) to be paid
to J. William Murphy & Associates for the appraisals on Barton Road,
with the balance to be paid upon completion of the job.
CC-83-12 Following clarification of Warrant Nos. 10833, 10836, and 10851,
Motion by Councilman Petta, Second by Councilwoman Pfennighausen,
ALL AYES, to approve Check Register No. 012783, with Warrant No.
10833 in the amount of $6,800 to J. William Murphy & Associates
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1/27/83
\J
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being amended to 75% of that amount ($5,100) (Ref: Motion No.
CC-83-11).
RESOLUTION NO. 83-03
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA, URGING THE STATE LEGISLATURE TO MAKE LOCAL REVENUE
DEFICIENCES THE HIGHEST PRIORITY IN THE NEXT SESSION.
CC-83-13 Motion by Mayor Grant, Second by Councilman Petta, ALL AYES, to
adopt Resolution No. 83-03 as amended to reflect a population of
9,006.
MEMBERSHIP RENEWAL - LEAGUE OF CALIFORNIA CITIES
Following clarification and discussion of the benefit received from
membership in the League of California Cities, due to the cost,
CC-83-14 Motion by Mayor Grant, Second by Councilman Petta, ALL AYES, to
authorize membership renewal for calendar year 1983 with the League
of California Cities for $900.
NOTICE OF COMPLETION - TERRACE HILLS BALLFIELD LIGHTING (GTC#81-13)
i Following clarification that the lighting problems were resolved by
CC-83-14,1 changing the bulbs, Motion by Councilman Rigley, Second by
Councilwoman Pfennighausen, ALL AYES, to authorize execution by the
Mayor and recordation by the City Clerk of the Notice of Completion
for the Terrace Hills Ballfield Lighting Contract (GTC#81-13) with
Jimco Electric.
STATUS REPORT - GROUP W CABLE TELEVISION
Dave Jones presented written information outlining the status of the
establishment of cable television within the City. Stated Council
was previously advised that, barring major problems or delays,
service would be received by May of 1983; stated there had been
delays, as outlined in the written report, but still feels cable
service will be available in certain areas of the City by May. One
problem has been the map design for aerial and underground service,
which has been resolved; plans to start from the east side of the
City, working westward, with underground construction on the
easterly end of Palm to begin in mid -February, providing service by
May or sooner to those residents; aerial construction has not begun,
since pole clearance has not been received from the telephone
company and Southern California Edison. A construction schedule
will be presented to the City Engineer; displayed a brochure to be
mailed to all residents in the City next week, providing
notification of the beginning of construction; felt the project
would be completed prior to the eight month commitment, with
underground construction taking two months and aerial construction
to be completed in four to five months from mid -February.
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1/27/83
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The Administrative Assistant advised that pursuant to the franchise,
construction is to be completed by September 14, 1983; if not
completed by December 14, the Company's bond for $200,000 will go to
the City, in accordance with the penalty schedule.
PUBLIC PARTICIPATION
Dick Rollins, 22700 DeBerry, reported the following: (1) Stated the
Notice of Completion of the ballfield lights should indicate the
location as being in the 22600 block; (2) Stated that the $50 paid
to Phillip Cage for cleanup services for the park was actually for
the services of Thomas Page, the son, for services rendered during
the holidays to open the park, clean the restrooms, keep the park
clean, and close the park at night; (3) Invited Council and Staff to
attend future dedication ceremonies for the tree in memory of Ray
Robles; (4) Felt it should be made clear that it was the Santa Ana
Regional Water District that forced all communities to install sewer
systems, and was not the choice of Council.
COMMISSION & COMMITTEE REPORTS
PARKS & RECREATION COMMITTEE
Chairman Dick Rollins stated the Committee would like to assist the
Lions Club to ensure the Terrace Hills Jr. High swimming pool is
refurbished - understands the cost will be approximately $15,000 -
$20,000. Councilman Petta indicated this matter is under serious
consideration by the Lions Club.
HISTORICAL & CULTURAL ACTIVITIES COMMITTEE
CC-83-15 Motion by Councilman Rigley, Second by Councilman Nix, ALL AYES, to
retroactively approve the purchase of flyers for the Arts & Crafts
Fair for $41.00, and to approve the transfer of $900 to Department
4804 line item 220 from the balance forward June 30, 1983, leaving
an adjusted balance forward of $199,725.
Mayor Grant advised he attended the Historical & Cultural Activities
Advertised Special Committee Meeting this week to discuss the
subject of "Theater in Grand Terrace;" the attendance was
disappointing; another meeting is scheduled the last Wednesday in
February; will do what he can to support these efforts, as a member
of this Council, within budget constraints, and encouraged Council
to become more involved.
EOC COMMITTEE
Mr. Vic Pfennighausen stated activities are being coordinated
between the Grand Terrace and San Bernardino County EOC's; he and
volunteers have been working on the City's emergency generator,
purchased in August, saving the City considerable money; stated the
generator is presently in running condition, and wiring of the City
Hall buildings will be completed in the next few months.
Page 6
1/27/83
Mayor Grant voiced concern for the lack of oral Committee reports at
the Council meetings. Council recommended advising the Planning
Commissioners to attend the Planning Commission meetings to ensure a
quorum, noting that the Planning Commission was unable to convene at
a recent joint meeting with the City Council, due to lack of a
quorum.
CC-83-16 Motion by Councilman Nix, Second by Mayor Grant, to adopt the
description of duties and responsibilties for the Emergency
Operations Committee; to direct Staff to post a notice of
establishment and vacancies on the Committee; and to establish five
members for the Committee.
Following concurrence that the Committee would consist of
sub -committees, and that members of the sub -committees could be
members of other committees, Motion No. CC-83-16 carried, ALL AYES.
GRADING PLAN - TRACTS 9772-1, LOTS 3-6
Mayor Grant stated this matter had been deferred to allow Council
members to contact the residents on Dos Rios regarding this matter.
Councilman Nix stated he contacted most of the residents adjacent to
the elevated lots in question individually, as well as some of the
residents who will be involved in the next development phase, and
outlined the two options of either requiring grading in accordance
with the original grading plan or removing approximately three feet,
or the maximum allowable, to still allow drainage to the east;
clarified those were the only two issues being considered; presented
landscaping plans, and discussed the developer's offer to establish
wrought iron fencing; in summarizing the results of the discussions,
stated some residents were adamant and wanted the entire 6.4 feet
taken off, and suggested a retaining wall for additional drainage
protection; others acknowledged they could see the pros and cons of
either of the solutions; therefore there is no concensus among the
residents; stated the residents recommended a five foot wrought iron
fence rather than four feet, to meet swimming pool requirements and
to contain dogs more adequately.
Councilman Nix noted that, from a visability standpoint, feels the
view will be no more obstructed, since the orange groves presently
provide the same obstruction.
CC-83-17 Motion by Councilman Nix, Second by Councilwoman Pfennighausen, to
direct the City Engineer to take the necessary action to assess the
lot elevations and to communicate with the builder regarding
removing the dirt in excess of that required to drain to the curb to
the east on the four lots.
The City Engineer stated that the commitments made by Griffin
Development included an offer of dedication or transfer of property
five feet westerly of the existing channel to the property owners;
questioned the action to be taken on this item. Councilman Nix
stated that matter was discussed and there was no indication of
Page 7
1/27/83
desire for this; stated the residents are aware of the proper
boundary lines and that some improvements are on Griffin property.
Dale Griffin, Griffin Homes, stated he would be willing to establish
a five-foot wrought iron fence to meet the swimming pool
requirements.
Following discussion, Motion No. CC-83-17 carried, ALL AYES.
CONTRACT AWARD - BARTON/PALM TRIANGLE LANDSCAPING
The City Manager advised that the bids for this project were opened
by the City Clerk on January 25; six bids were received, with the
apparent low bidder being American West Landscaping of Grand
Terrace, with a bid of $7,995.00, $6,605.00 under the approved
budget for this project. Recommended awarding the contract to
American West Landscaping.
Dick Rollins stated the proposed contractor submitted the bids at
cost, with no profit allowance, since all are members of the Grand
Terrace Chamber of Commerce, residents of the City, and are doing
this project as volunteers of the City .
CC-83-18 Motion by Councilman Nix, Second by Councilwoman Pfennighausen, to
award the Barton/Palm Landscaping contract in the amount of
$7,995.00 to American West Landscaping.
Following clarification that there should be no change orders
required for this project and that any proposed change orders would
be presented to Council for approval, Motion No. CC-83-18 carried,
ALL AYES.
Recess was called at 10:02 p.m. and reconvened at 10:10 p.m., with
all members present.
FEDERAL -AID URBAN SYSTEM
The City Engineer advised that the Staff Report on this subject
outlines the new rules which have recently gone into effect with
respect to the Federal -Aid Urban System and designates the
additional roads which are being added to the system within the
City. Stated this will allow the City to utilize Federal -Aid Urban
Funds on all streets that are shown on the map attached to the Staff
Report.
CC-83-19 Motion by Councilman Nix, Second by Councilman Petta, ALL AYES, to
approve: (1) The 1980 Urban Place Boundaries; (2) adopt the
following Resolution:
RESOLUTION NO. 83-04
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA, DESIGNATING CERTAIN ROADS TO BE IN THE FEDERAL -AID URBAN
SYSTEM.
Page 8
1/27/83
BUILDING ABATEMENT - 12610 MICHIGAN
The City Engineer stated the subject structure has been unoccupied
since December, 1980; advised there were several communications
between the County and the owner of the structure prior to
incorporation and the matter being turned over to the City.
CC-83-20 Motion by Mayor Grant, Second by Councilman Petta, ALL AYES, to
authorize the Director of Building and Safety to serve the notice of
defects and make provisions for a hearing, if requested, with the
City Attorney to recommend the hearing officer.
The City Engineer stated that preparation of plans and
specifications for demolition would not proceed until either a
hearing has been requested or the hearing process has been
completed.
CC-83-21 Motion by Councilman Nix, Second by Councilwoman Pfennighausen, ALL
AYES, to authorize the Director of Building and Safety to proceed
with the preparation of plans and specifications and to authorize a
bid request for demolition of the structure at 12610 Michigan if
work is not completed by the owner under the provisions of the code.
CITY MANAGER REPORT
The City Manager advised the sewer billing cycle will be adjusted
from billing three months in advance to billing two months in
advance to conform with the Ordinance. Stated Staff plans to submit
a billing to the residents on February 1 to cover the month of
March, with the billing on April 1 to cover April and May.
Council recommended delaying the billing one month, to avoid
confusion, and including a letter of explanation with the mailing of
the street sweeping schedule.
CITY COUNCIL REPORTS
Councilman Nix requested that consideration be given to increasing
the parking facilities at the Community Center for community and
school use by adding a parking lot to the north of the
administrative portion of the playground, with an entrance off
Yivienda, which would include a school bus turn -around. Stated the
school administration has indicated they would encourage staff to
use that parking facility, thereby keeping the front of the
Community Center available for citizen parking. Recommended Staff
consider this and provide Council with an estimate and input on this
matter.
Councilman Petta stated that Barbara Poling, Terrace Hills Junior
High School Principal, has requested that the City consider
landscaping and sprinklers at the school for an estimated cost of
$1,000. Recommended discussing this matter with Mrs. Poling, to
consider adding this to the parking lot project, and investigating
Page 9
1/27/83
M
the feasibility of these projects being used towards the School
District CRA project commitments.
Councilwoman Pfennighausen advised that she and the City Engineer
met with ose residents on Miriam Way whose property back onto
Barton Road, with another meeting tentatively scheduled; the status
will be reported as progress is made.
Mayor Grant reported the following: (1) Sent a letter to Woodrow
Williams in reply to his letter relating to problems with dogs;
(2) The status of the law enforcement contract has not changed;
stated the City Manager received a call from Mr. Rigney suggesting
that, based on contacts by Supervisor McKenna, the City's position
looks fairly optimistic; a meeting with Mr. Rigney is planned next
week. Discussion was held on the action the City of Loma Linda has
taken on its law enforcement contract. The City Manager is to
clarify what action was taken; (3) Mr. Rigney submitted to all
cities a recommended agenda for approval of the Cities/County Policy
package listing four items; one item missing was the administrative
overhead, which he felt should be discussed with the cities;
(4) Attended the Inland Manpower Association Executive Board meeting
January 21.
Mayor Grant opened the meeting to public participation. Ken
Rinderhagen, 12738 Wilmac, objected to the time the fire station
groundbreaking ceremony was held. Mayor Grant closed the meeting to
public participation.
CLOSED SESSION
Council recessed to a Closed Session at 10:45 p.m. with the City
Manager and the City Attorney in attendance.
Reconvene
The meeting reconvened at 11:52 p.m. with all members present.
Mayor Grant advised Council had met in Closed Session to discuss
personnel matters, with no decisions being reached.
ADJOURN
The meeting adjourned at 11:53 p.m. The next meeting will be held
Thursday, February 10, 1983, at 5:30 p.m.
APPROVED: Respectfully submitted,
Mayor City Q,6rk
Page 10
1/27/83
NUING CITY
• �pU
NClL �P; GQ��AL CHECK REGISTER NO. 021083
G N A N D T E R R A C F rpUNCIL' AGENDA ITEM # 3q PAGE NO. 1
DEMAND/WARRANT REGISTER NO. 83-061 DATE 02/10/83
CHER
;0
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNT CHG'D
INV NO
AMOUNT
NO
AMOUNT
ACCENT PRINT & DESIGN
COVER,PRELIM.BUDGET 63/8410-4140-210
2641
30.74
REVENUE RECEIVED VOUCHER
10-4140-210
2627
16.96
STREET SWEEP.SCHEDULES
13-4430-230
2646
93.81
N.N.D.SERVICE LETTER
21-4572-210
2642
80.03
10857
221.54
RANDALL ANSTINE
LOCAL MILEAGE,ANSTINE
13-4430-271
28.25
10858
28.25
SETH ARfdSTEAD
LOCAL I4ILEAGE,ARtASTEAD
10-4120-271
36.15
10859
36.15
NORRIS D. BARNES
10% RETENTION,V,TNDO'n!S,
10-4592-256
489.17
P3692
489.17
COMMUNITY CENTER
BASTANCHURY BOTTLED WATER
BOTTLED "ATER,CITY MANAG
10-4190-238
b8892
8.30
BOTTLED WATER,FINANCE
10-4190-238
68891
8.30
10860
16.60
STATE OF CALIFORNIA
US R STATE FLAGS {6)
10-4190-220
82.53
10661
82.53
DEAN CARTER
INSTALL DOOR,COMMUNITY
13-4430-246
1000.00
P3691
1000.00
CENTER
(CITY
CLERK'S ASSOC. OF CALI
CITY CLERK HANDBOOKS (2)
10-4125-210
120.00
10862
120.00
FD ARD CLARK
r.,EET.A000UNTANT PoSTTION
10-4140-270
25.00
CSI•?FO MEET.12/17,CLARK
10-4140-270
6.95
1086J
31.95�
COLTON, CITY OF
v4.N.O.SERVICES 2/83
21-4570-704
17839.83
P369
17839.83,
GKAND TERRACE
PAGE NO
DEMAND/WARRANT REGISTER NO. 83-081
DATE 02/10/83
JCHER
h0
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNT CHG'D
INV NO
AMOUNT
NO
AMOUNT
CULTON UNIFIED SCHOOL DISTRI
AEROBIC DANCE (23 DAYS)
13-4430-242
345.00
108614
345.00
DANIEL'S LANDSCAPING SERVIC
MAINT. ON PARK 1/83
13-4430-245
1400.00
TREES FOR PARK (9)
13-4430-245
1108.00
10865
2508.00
DARCY PRINTING CO.
UTILITY BILLS,33,000
21-4572-210
1438
818.88
1% DISCOUNT,UTILITY BILL
21-4572-210
1438
8.19
10866
810.69
DEFERRED COi•IPENSATION PLAN
DEF.COI.iP.P/R FND.1/14/83
10-2164-000
892.00
DEF.COMP.P/R END.1/14/83
10-2170-000
7.67
UEF.00iAP.P/R END.1/14/83
10-4120-140
548.78
DEF.COmP.P/R END.1/14/83
10-4125-140
362.06
DEF.COt•iP.P/R END.1/14/83
10-4140-140
447.43
UEF.COmP.P/R FND.1/14/83
10-4180-140
210.25
DEF.CO(aP.P/R END.1/14/83
10-4370-140
277.31
DEF.COM.P.P/R END.1/14/83
13-4430-140
168.02
DEF.CO14P.P/R END.1/14/83
21-4572-140
100.03
P370C
3013.55
NED INS,11/5g1/14,000NCi
10-2170-000
254.00
P370
254.00
BETH OUARTE
ENVELOPE STUFFING W.W.D.
21-4572-250
63.38
10867
63.38
EMPLOYMENT DEVELOPMENT DEPT
P.I.T.DEPOSIT 1/83
10-2162-000
418.51
S.D.I.DEPOSIT 1/83
10-2163-000
186.36
P3702
604.87
PIT 4TH QUARTER 1982
10-2162-000
485.80
I
I
SDI 4Tr'( (JUARTER 1982
10-2163-000
64.38
SUI 4TH, QUARTER 1982
I
10-4180-141
i
25.86
P370
596.04
�
GRAIJD TERRACE
m
m
PAGE NO
DEtJIAND/ WARRANT REGISTER NO
83-081
DATE 02/10/83
'UCHER
NO
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNTCHG'D
INV NO
AMOUNT
NO
AMOUNT
MYRNA ERI'JAY
LCC CONF. 10/17-20/82,MY
10-4125-270
110.66
CCCA MEET. 11/19/82,MYRN
10-4125-270
13.00
CCCA t•1EET.1/20/83 3 PERS
10-4125-270
62.50
10868
186.16
ALEXANDER GRAFT & COMPANY
COMP.SVCS.DEC.82
10-4420-255
02094
926.86
10869
926.86
HERTZ EOUIPivlFNT RENTAL
TOPPING TREES
16-4900-255
60594
288.21
10870
288.21
INLAND VALLEYS MUNICIPAL
FLAG FOOTBALL ENTRY FEE
13-4430-220
105.00
10871
10g.00
K1CAK & ASSOCIATES
GENERAL ENGINEERING,STAFF
10-4120-601
3209.42
GENERAL ENGINEERING
10-4170-250
1083.80
I COORDINATION WITH PUBLIC
10-4170-255
211.00
BUILDING & SAFETY
10-4330-255
I 1983.10
PLANNING
10-4370-255
356.00
I
COMMUNITY CENTER
10-4592-600
401.50
I
P/W ENGINEERING
10-4610-255
349.90
RESTROOMS
13-4450-600
30.20
DRAINAGE G.T. ROAD 116-4930-600
345.00
BARTON RECONST./MV TO LIMITS
16-4930-600
520.40
WASTEWATER DISPOSAL
21-4572-601
5.30
10872
8495.62
12/20/82-1/16/83
IK MART #41432
i
CHRISTMAS L ISSUED
13-4430-220
61.69
P369
61.69
REPLACE TO
_
WRONG STORE
K -MART
LL pp II pp �pp
REPLACEES FE RISSUED T
13-4430-220
123.25
P3697
123.25
WRONG
STORE
ILLAGUE OF CALIF. CITIES
LCC ME;v,BEPSHIP 1983
I
10-4190-265
I
I
900.00
i
1087
900.00
m
GRAND TERRACE
11
PAGE NO
DEMAND/WARRANT REGISTER NO. 83-081
DATE 02/10/83
o �
Id 0
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNT CHG'D
INV. NO
AMOUNT
NO
AMOUNT
VIRGIL LIVELY
CROSSING GUARD 1/17-1/28
17-4910-250
127.20
10874
127.20
J. WILLIAM IMURPHY R ASSOC.
APPRAISAL SVCS. 75%
16-4930-253
5100.00
P3706
5100.00
BARTON RECONST. MV TO CITY
LIMITS
JEAN MYERS
CROSSING GUARD 1/17-1/28
17-4910-250
127.20
1087
127.20
CANDY NOVE
CLERICAL HELP
10-4140-250
196.00
CLERICAL HELP
21-4572-250
24.00
10876
220.00
PACIFIC TELEPHONE
C/H PHONE 1/14/83
10-4190-235
920.28
COMP.PHONE 1/7/83
10-4420-235
16.15
COHP.PHONE 1/7/83
21-4572-235
16.15
10877
952.58
PAIIJE WERBEk
RETIRE P/R END.1/14/83
10-2167-000
84.29
RETIRE P/R ENn.1/14/83
10-4120-140
}
375.96
RETIRE P/R END.1/14/83
10-4125-140
/
248.04
RETIRE P/R END.1/14/83
10-4140-140
306.53
RETIRE P/R Eivn.1/14/63
10-41b0-140
144.04
RETIRE P/R END.1/14/83
10-4370-140
189.98
RETIRE P/R END.1/14/83
13-4430-140
115.10
RETIRE P/R END.1/14/83
21-4572-140
68.53
P3701
1532.47 ,
PITWEY EO:1ES
KENT POST.rAETFR 3/1-5/31
10-4190-240
b50161
29.41
I
RENT POSTMAETER 3/1-5/31
21-4572-240
850161
29.42
1087E
58.83!1
(POSTMASTER/C01-TON
PRESOPT MAIL FEE
21-4572-210
I
�
i
40.00
P3694
I
�
40.00;1
GRAND TERRACE
m
\J
PAGE NO.
DEMAND/WARRANT REGISTER NO
83-081
DATE 02/10/83
`; OHER
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNTCHG'D
INV NO
AMOUNT
NO
AMOUNT
RECREATION AND PARK CONFEREN
CONF.PARK&REC.ANAHIEM,3/813-4807-270
180.00
P3695
ASP-b-0$
VOID SEE NEXT CHECK
REC.&PARK C014FERENCE 4/8313-4807-270
120.00
P3707
120.00
IPIVERSIDE BLUEPRINT
DRAFTING SUPPLIES
13-4430-210
53940
34.84
10679
34.84
SAN BERNARDINO, COUNTY OF
WEED SPRAY 8/25/82-1/13/
16-4901-504
4436.32
10880
4436.32
SHERIFF FLOYD TIDWELL'
O/T,FIJEL/MAINT.10/82-12/810-4410-255
7388.82
10881
7388.82
SAN BERNARDINO► COUNTY OF
DUMPING CHARGES 12/16-1/118-4908-255
160.25
10882
160.25`
SECURITY PACIFIC NAT'L BANK
LCC SEMINAR 10/20/62,MYRI'10-4125-270
123.71
10883
123.711
SECURITY PACIFIC NAT'L BANK
I
FED.P/R TAX DEPOSIT 1/83
10-2161-000
2985.69
P3699
2985.691
SO. CALIF. EDISON COMPANY
C/H EDISON,1/13/83
10-4190-238
210.26
j
STREET LIGHTS 11/1-12/31
11-4510-238
3726.61
SIGNALS,(2),EDISON 1/14/
11-4510-238
278.00
5PRIi4KLER,PARK,EDISON,1/113-4a30-238
30.92
10884
4245.79'
!SU. CALIF. GAS COMPANY
i C/H,GAS,1/11/83
I
10-41911-238
�
231.88
i
i0b8
231.88'
GHAIND TERRACE
m
m
PAGE NO.
DEMAND/WARRANT REGISTER NO
83-061
DATE 02/10/83
'_'CHER
1; 0
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNTCHG'D
INV NO.
AMOUNT
NO
AMOUNT
STOCKOFLL & BINNEY
STENO PADS,BINDER,DICTIOPl10-4120-210
328112
14.82
APPOINT.BOOK,BOOK ENDS,RAIO-4140-210
328112
48.62
CORD COVER
10-4140-210
328756
8.44
MARKERS
10-4140-210
329297
7.64
BANKERS BOXES,(12)
10-4140-210
329255
22.13
CARD FILE GUIDE
21-4572-210
329297
1.53
10886
103.18
ROSALIO VALENZUELA JR.
LOCAL MILEAGE,12/27-1/12,10-4180-271
23.50
10887
23.50
VcPTICAL MANAGEMENT SYSTEMS
PROCESS PARK.CITATIONS,1
10-4412-255
83001
26.50
10888
26.50
XEROX CORPORATION
DRY IMAGER,COPIER
10-4190-210
769806
257.37
10889
257.37
ZHMPESE & DE BENEDET
RENT.C/H FER.83
10-4190-242
625.00
REI4T,FIRE STATION,FEB.83
10-4411-242
100.00
10890
725.00
VIC PFENNIGHAUSEN
SUPPLIES,EMERGENCY GENER
10-4808-606
80.00
P3705
80.00
PAYROLL
P/k ENDING 1/14/83
10-2161-000
1529.70
P/R ENDING 1/14/83
10-2162-000
217.21
P/R ENDING 1/14/83
10-2163-000
93.43
P/R ENDING 1/14/83
10-2164-000
892.00
P/R ENDING 1/14/83
10-2167-000
84.29
P/R ENDING 1/14/83
10-2170-000
181.67
P/R ENDING 1/14/83
10-4110-120
750.00
PIR ENDING 1/14/83
104120-110
3031.91
P/R ENDING 1/14/83
10-4125-110
2000.30
P/H ENDING 1/14/63
10-4140-110
2471.99
P/H ENDING 1/14/83
lit-4180-110
1161.65
i
P/R ENDING 1/14/83
10-4370-110
j
I
1532.11
1
I
i
GRAIJD TERRACE
PAGE NO
DEMAND/WARRANT REGISTER NO. 83-081
DATE 02/10/83
)UCHER
NO
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNT CHG'D
INV NO
AMOUNT
NO
AMOUNT
P/R ENDING 1/14/83
13-4430-110
928.26
P/R ENDING 1/14/83
21-4572-110
552.67
0
9430.59
I
I
I
i
1
II
i
f
3
i
i
GRAND TERRACE
DEMAND/WARRANT REGISTER NO. 83-081
PAGE NO
DATE 02/10/83
PAYEE
WARRANT CHECK
OCHER
NO
DETAIL OF DEMANDS PRESENTED
WRITTEN
DESCRIPTION
ACCOUNT CHG'D
INV NO
AMOUNT
NO
AMOUNT
RITTEN
34408.91
PREPAID
43451.15
ACCRUED
.00
TOTAL
77860.06
RECAP BY FUND
PRE -PAID
WRITTEN
FUND
10
17053.77
20193.20
FUND
11
.00
4004.61
FUND
13
2696.32
3176.02
FUND
16
5100.00
5569.93
FUND
17
.00
254.40
FUND
18
.00
160.25
FUND
21
18601.06
1030.50
I CERTIFY THAT, TO THE BEST
OF MY KNOWLEDGE,
HE AFO
ELISTED CHECKS
FOR P
YMENT OF
CITY LIABILITIES HAVE BEEN AUDITI
D BY ME AND ARE N
CESSAR
AND APPROPRIATE
EXPENDITURES
FOR THE OPERATION OF THE CITY.
EDWARD R. CLARK
I
FINANCE & -ADMINISTRATIVE SERVICES
OFFICER
StAFF REPn" T
C R A ITEM ( ) COUNCIL ITEM (X ) MEETING DATE: 2-10-83
AGENDA ITEM NO. 3 B
SUBJECT: USER FEES BALLFIELD LIGHTS
Approximately one year ago, staff requested that Council establish a
user fee for the use of the ballfield lights. Based on the recom-
mendation of an Edison official, the fee was set at $5.00 per hour.
Since that time, the City has collected a total of $877.50 in the
way of user fees. The total expenditures for the use of the lights
amounted to $2,528.00. Thus, the City expended a total of $1,650.50
in the way of a lighting subsidy. After meeting with Edison Repre-
sentative Karen Gunn, and Ed Clark, it has been determined a user
fee of $7.00 should be assessed for each hourly token sold. Karen
Gunn further stated that the City of Grand Terrace will be receiving
a reduced lighting rate due to the fact that a new rate schedule
became effective January 1, 1983. Briefly, what has happened is,
the City was assessed as a GS-2 Schedule. Now the City is being
shifted to a GS-1 Schedule. Thus, the demand charge of approximately
$212.00 per month is eliminated. But, with the rate schedule shift,
the actual hourly rate is increased by 37%, or from $.06796 per hour
to $.09296. An increase in the user fee from $5.00 per hour to
$7.00 would reflect an increase of 40%. Any funds collected that would
be in excess of actual electrical charges would be utilized for the
maintenance of the entire lighting system.
Staff recommends that the Council
APPROVE THE RATE ADJUSTMENT OF $7.00 PER HOUR FOR THE USE OF THE TERRACE
HILLS BALLFIELD LIGHTS.
R L A : g j f
Date: February 3, 1983
StAFF
REPdRT :50
C R A ITEM ( ) COUNCIL ITEM ( X) MEETING DATE: February 10, 1983
AGENDA ITEM NO. 4 „a G
SUBJECT: Historical and Cultural Activities Committee Resignation.
Attached is a letter of resignation from Hazel Fuller resigning
her position on the Historical and Cultural Activities Committee.
This opening has been advertised since January 28, 1983, and no
applications have been received.
STAFF RECOMMENDS THAT COUNCIL:
MOTION TO ACCEPT THE RESIGNATION OF HAZEL FULLER, WITH REGRET.
ME:ac
11
January 1.7, 1.983
Mrs. Hazel Fuller,
11881 South Mt. Vernon Avenue,
Grand Terrace, Ca. 92324
Dea r Hazel:
RE,
i.r 1 `s f C i
JA N 2 71983
"iTY OF GRAND TERRA( •
The Historical & Cultural Committee of the City of Grand
Terrace would like to know your plans in regard to the
committee.
Would you please submit your resignation to City Hall
in writing if you would like to be relieved of your duties.
Thank you.
Hannah Laister,
Secretary / , "J
00
l
NOTICE OF VACANCY
HUGH J. GRANT
Mayor
JIM RIGLEY
Mayor Pro Tern
Council Members
TONY PETTA
ROY W. NIX
BARBARA PFENNIGHAUSEN
SETH ARMSTEAD
City Manager
MYRNA ERWAY
City Clerk
EDWARD R. CLARK
Finance & Administrative
Services Officer
NOTICE IS HEREBY GIVEN,
PURSUANT TO SECTION
54974
of THE
GOVERNMENT CODE, THAT A
VACANCY HAS OCCURRED
AND
NOW EXISTS
... ....
IN THE GRAND TERRACE HISTORICAL & CULTURAL ACTIVITIES
---
COMMITTEE
DUE TO THE RESIGNATION
OF COMMITTEE MEMBER
HAZEL
FULLER
SAID RESIGNATION TO BE
EFFECTIVE ^JANUARY 25,
1983
_.
THE GRAND TERRACE CITY COUNCIL INVITES ALL INTERESTED CITIZENS
TO CONTACT THE CITY CLERK tS OFFICE AND FILE AN APPLICATION FOR
CITIZEN SERVICE WITH THE CITY CLERK, FOLLOWING THE LEGALLY
REQUIRED POSTING OF THIS NOTICE, APPOINTMENT WILL BE MADE BY
THE C I_TY COUNCIL TO FILL THE UNEXPIRED TERM OF COMMITTEE MEMBER
HAZEL FULLER TO EXPIRE JUNE 30, 1984
MYRNA-ERWAY
CITY CLERK
DPTED : JANUARY 28, 1983
POSTED; CITY HALL
GRAND TERRACE BRPNCH OF THE COLTON POST OFFICE
GRAND TERRACE SECURITY PACIFIC BANK
22795 BARTON ROAD City Manager — City Clerk (714) 824-6621 — Engineering 825.3825
GRAND TERRACE, CA 92324-5295 Finance — Planning — Community Services (714) C24.7226
Date: 1% <'�'
SVAFF
REP91RT
C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: February 10, 1983
AGENDA ITEM NO.
SUBJECT: DATA PROCESSING REQUEST FOR PROPOSALS
On October 18, 1982, we went out for RFPs for Computer Service. We had planned
on making our selection by December 16, 1982. After asking for clairfication,
on the RFPs, we find there are only 2 companies which would use our existing
equipment, Rapid Data (located in Redlands) and Alexander Grant (our present
Computer Service Company).
Rapid Data's monthly service charge is $30.00 less than Alexander Grant, but has
a $2,000.00 initial set up charge. We feel both companies are qualified, but,
at this time, because of the change in personnel (New Accountant), we feel we
should stay with Alexander Grant Co.
At a later date, when the new accountant is settled in the job, we feel it would
be well worth our while to investigate, in depth, the computer service companies.
The Staff Recommends Council Move To:
A. STAY WITH PRESENT COMPUTER SERVICE COMPANY (ALEXANDER GRANT) AT THIS TIME.