Loading...
02/24/1983CITY OF GRAND TERRACE- REGULAR COUNCIL MEETING TERRACE VIEW ELEMENTARY SCHOOL FEBRUARY 24, 1983 22731 Grand Terrace Road 5:30 P.M. A G E N D A * Call to Order * Invocation - Pastor Jerry Folsom, First Baptist Church of Grand Terrace * Pledge of Allegiance * Roll Call COMMUNITY REDEVELOPMENT AGENCY 1. Approval of Minutes (2-10-83) (2-17-83) 2. Approval of Check Register No. CRA022483 3, Scope of Work for General Plan/Traffic Circulation Elements. 4. Commercial Development Status Report A. Land Acquisition T 4:30 P.M. IN THE EOC CONF, ROOM CONVENE REGULAR CITY COUNCIL MEETING 1. Items to add/delete. 2. Approval of Minutes (2-9-83) (2-10-83 - Special Meeting)(2-10-83 - Regular Mtg.) (2-17-83) 3, CONSENT CALENDAR The 6oUow•ing Consent Ca.2endaA .c temd ane expected to be routine and non-contAoveA- .6 i.ae. They w tt be acted upon by the r Councit at one time without dize.0 zion. f ` Any Counci f- MembeA, Sza.66 Member, on E. Citizen may %equut an .item to be removed 1 6nom the Conzent CatendaA bon dibcuzzion. Staff Recommendations Council Action Approve Approve 'T COUNCIL AGENDA Page 2 of 4 A. Approval of Check Register No. 022483 B. Accept & Receive Revenue/Cost Alloca- tion System Report from Management Services Institute. C. Approve Certificate of Commendation for presentation to Bill Clinton, Registrar of Voters, at Retirement Luncheon. D. EOC Budget Adjustment: (1) Approve the purchase of radio components using funds from Line Items 10-4808-210 & 10-4808-220. (2) Approve the transfer of the re- maining in the Emergency Operation: Budget to Line Item 10-4808-606, Emergency Power Supply. E. Approve Budget Transfer of $448 to Dept. 4190, Item 210 from 6-30-83 Balance Forward. 4. SPECIAL PRESENTATIONS A. Appeal of Waiver Denial - Street Sweeping Parking (Jason Otter) B. Introduction of Capt. Ferronado C. Proclamation - Girl Scouts Week 5. PUBLIC PARTICIPATION 6. COMMISSION & COMMITTEE REPORTS A. Planning Commission B. Parks & Recreation Committee (1) Colton -Terrace Little League, Sr. League Division, Request for Ballfield Lighting Subsidy. C. Energy Committee D. Historical & Cultural Activities (1) Staff Members serving on Committees E. Crime Prevention Committee F. Emergency Operations Committee (1) Committee Appointments j . r COUNCIL AGENDA Page 3 of 4 7. UNFINISHED BUSINESS A. Contract Award - Street Striping B. City Responsibility - Alley Maintenanc C. Tree/Sidewalk Removal/Replacement Program Bid Request. D. Michigan Street Widening 8. NEW BUSINESS A. SCE Proposed Transmission Line Project B. Lions Club Request - Community Center C. San Bernardino County Housing Finance Revenue Bond Program. RESOLUTION NO. 83- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, ADOPT- ING A HOUSING FINANCE REVENUE BOND PROGRAM IN COOPERATION WITH THE COUNT) OF SAN BERNARDINO & AUTHORIZING THE MAYOR & CITY CLERK TO EXECUTE FOR AND ON BEHALF OF THE CITY A COOPERATIVE AGREEMENT BETWEEN THE COUNTY OF SAN BERNARDINO & THE CITY OF GRAND TERRACE D. "Accent on Youth" Savings Account E. Speed Zoning - Palm & DeBerry F. San Bernardino County Arts Plan RESOLUTION NO. 83- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, APPROV- ING THE SAN BERNARDINO COUNTY ARTS PLI G. RESOLUTION NO. 83- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, OPPOS- ING ANY AMENDMENTS TO THE MORGA ALLOWING THE DETACHMENT OF MUNICIPAL TERRITORY. J COUNCIL AGENDA Page 4_ of 4_ H. Proposed FY 1982-83 Budget Reductions, 9. REPORTS A. Police Chief B. Fire Chief C. City Engineer D. City Attorney E. City Manager F. City Council 1(1) Consideration of Dates & Times of Adjourned Regular Meetings. ADJOURN TO DATES & TIMES FOR ADJOURNED REGULAR MEETINGS AS ESTABLISHED, NEXT REGULAR MEETING - THURSDAY, MARCH 10 AGENDA ITEM REQUESTS FOR THE 3-10-83 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY 12:00 NOON ON 3-2-83. PENDING CRA APPROVAL FEB 2 41983 CITY OF GRAND TERRACE *�O CRA AGENDA ITEM NO. COMMUNITY REDEVELOPMENT AGENCY REGULAR MEETING - FEBRUARY 10, 1983 The regular -meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Terrace View Elementary School, 22731 Grand Terrace Road, Grand Terrace, California, on February 10, 1983, at 5:36 p.m. PRESENT: Hugh J. Grant, Chairman Jim Rigley, Vice Chairman Tony Petta Roy W. Nix Barbara Pfennighausen Seth Armstead, Executive Director Ed Clark, Treasurer Ivan Hopkins, Attorney Myrna Erway, Secretary ABSENT: None CLOSED SESSION The Agency members recessed to a Closed Session at 5:42 p.m., with Gloria Flood in attendance. RECONVENE The Agency reconvened its regular meeting at 6:16 p.m., with all members present. The Chairman announced that the Closed Session had been recessed to be reconvened at the completion of the CRA and Council meeting agendas. APPROVAL OF MINUTES (January 27, 1983) CRA-83-18 Motion by Mrs. Pfennighausen, Second by Mr. Rigley, ALL AYES, to approve the Minutes of January 27, 1983, as presented. CHECK REGISTER NO. CRA021083 CRA-83-19 Motion by Chairman Grant, Second by Mr. Nix, ALL AYES, to approve Check Register No. CRA021083, as presented. COMMERCIAL DEVELOPMENT STATUS REPORT Chairman Grant advised that he, Vice Chairman Rigley, and Staff representative Ed Clark, who had been assigned the responsibility of considering commercial development, had met on two occasions. One of the meetings was attended by Mr. Don Benedict and Mr. David Beno, who inquired as to the total area of the redevelopment; there was no indication of interest in developing business enterprise in the Page 1 CRA-2/10/83 communitytated Mr. Clark was authorizto contact and arrange meetings WIM individuals who might have alFinterest in the economic development of the community. One meeting has been scheduled. Recess was called at 6:25 p.m., to be reconvened in a joint session wia City Council later in the meeting. CLOSED SESSION The CRA reconvened at 8:55 p.m. and immediately recessed to a Joint Closed Session with the Executive Director, the City Attorney, and the Secretary in attendance, on an individual basis. RECONVENE The Agency reconvened at 11:57 p.m. Chairman Grant announced that the Joint Closed Session was held for the purpose of discussing the total administration of the City as it relates to personnel, and as a result of the discussion, the majority of the Agency/Council members determined they recognized the right of the City Manager/Executive Director to function in a manner conducive to the welfare of the City; the majority feeling is that the Agency/Council has confidence in the City Manager's ability to continue managing the City. ECONOMIC DEVELOPMENT COMMITTEE Mr. Petta removed himself from discussion and action on this matter, due to a potential conflict of interest. Chairman Grant advised that a question was raised regarding allowing people of the community to attend meetings of Staff and individual Agency members not involving a quorum of the Agency and whether outside attendance would be a detriment to the City. Questioned to what degree this would be allowed in an effort to allow freedom of information and keeping everyone informed at all times. Chairman Grant stated Mr. Dennis Evans had called him and requested to attend a meeting scheduled with Joseph Johnson of Federated Realty, a potential developer, by the Committee; stated at that time he advised Mr. Evans that he saw no legal reason why he should not attend any meeting other than Closed Sessions. Chairman Grant advised that the question of Mr. Evans` attendance at the meeting was discussed with other members of the Economic Development Committee and with the City Attorney; requested input from the Agency members on this matter, so that a definitive answer could be given to Mr. Evans. Read the City Attorneys written opinion regarding the issue. Mr. Rigley and Mr. Nix concurred that individuals should not attend meetings regarding business activities of the City which do not constitute a quorum of the Agency, unless there is an individual who can provide input which would enhance the meeting. Page 2 CRA-2/10/83 Mrs. Pfenrausen stated she feels Mr. E should be allowed to attend this meeting, since it concerns development in the area where he lives, and he has had the opinion for some time that he would be allowed to attend. Mr. Rigley stated that minutes have been taken of all the meetings of the Committee, that the same procedure will follow on this and all future meetings, nothing will be hidden; feels the Committee has complied with the obligation of keeping people informed. Stated he is in favor of total economic development, which includes the area west of Michigan, and maintains individuals will not be removed from their homes. CRA-83-20 Motion by Mr. Rigley, Second by Mr. Nix, that the meeting to be held with Mr. Johnson, of Federated Realty, at 9:30 a.m. on Tuesday, February 15, 1983, is to include only the principal members of the Committee - Chairman Grant, Vice Chairman Rigley, Staff Representative Ed Clark - and Mr. Johnson. Mrs. Pfennighausen stated she feels this is an ill-advised move that will not lend healing to a difficult situation, and feels this action will be regretted. Mr. Rigley stated the State is reducing and eliminating cities' revenue, and feels some action must be taken to develop revenue; believes he is charged with the responsibility to do everything possible to ensure the City continues to be fiscally sound; feels the healing operation has nothing to do with the fact that this City is going to need revenue. Mr. Nix stated the healing operation idea is a two-edged sword, and there is an obligation on all sides; feels if there is a general concern by all involved, then it is a general concern for the healing operation to all concerned, not just to this Agency; doesn't feel there has been any lack of, concern for the general well-being and harmony of the community. Felt each is charged with a specific responsibility and should have the fortitude to accomplish what should be done. Chairman Grant stated if the Motion carries, he will contact Mr. Evans and advise him of the decision. Motion No. CRA-83-20 carried 3-1, with AYES by Mr. Rigley, Mr. Nix and Chairman Grant, NOE by Mrs. Pfennighausen, with Mr. Petta abstaining. Chairman Grant questioned the City Attorney on what action should be taken should Mr. Evans try to attend the meeting. The City Attorney stated Mr. Evans should be asked to leave. Chairman Grant stated that is the action he will take, if needed. SHOPPING MALL SURVEY Mr. Petta removed himself from discussion and action on this matter, due to a potential conflict of interest. Page 3 CRA-2/10/83 Chairman (fit stated Mr. Dennis Evans re* ted to review the shopping m survey ballots, which identi ed the voters and how they voted, in the form of labels; stated two members of the Agency and a Staff member tabulated the ballots, which was open to the public; the Agency members reported the results, and subsequent action was taken by the Agency; one resident assisted in the tabulation. Felt there was no legitimate reason why anyone might wish to view the ballots in relation to the identity of the people casting votes; felt the community expects some degree of discretion. Chairman Grant advised that, in response to a Staff members inquiry, City Attorney Hopkins advised that the community has a right to see all public documents, except personnel documents. Received a call from Attorney Nazarek on January 20, and he requested advice from Mr. Nazarek; Mr. Nazarek stated that the people have a right to see anything, but he didn't feel anybody had a right to know how an individual voted on an issue, which led to the question of resolving the problem; stated he recommended separating the labels from the ballots and retaining both portions. Stated the matter was discussed with Mr. Rigley and Mr. Nix; Mrs. Pfennighausen was unavailable; concurrence was reached that the labels should be removed from the ballots to preserve the confidentiality of the community's vote. Chairman Grant stated Mr. Clark was instructed to cut the ballots in such a way that even the individuals cutting the ballots could not see how the people voted. Stated he was advised that this was completed on January 21, and that all material is being retained at City Hall. Felt this information should be shared with the Agency, felt the people should know the sequence of events, and felt this should conclude the matter. Mr. Nix stated when the results of the survey were being tabulated, complaints were received relative to address labels identifying the people being placed on the ballots, and some individuals did not vote for that reason; Felt an error was made in allowing the labels to be placed on the ballots; concurred with correcting that error by removing the labels, feeling the general public would disagree with revealing that information to the public. Mr. Rigley concurred with separating the identity of the individuals voting from the ballots. As a citizen and Agency member, had no desire or curiosity to look at them again, and questioned why anyone would want to see them. Mrs. Pfennighausen stated she feels there was no devious motive in wanting to look at the material other than to get a general idea of the relation of the votes to the areas of the community. Stated she had discussed this with Attorney Hopkins, and he advised that Mr. Evans should be allowed to view the ballots in their unaltered form. Felt the issue is the fact that a legal decision was sought and ignored. Page 4 CRA-2/10/83 Chairman 440t stated he acted in good fa{ and, based on the discussion with Attorney Nazarek, did cut the ballots; felt people do not have the right to see how other people voted. Mr. Nix stated he feels the moral and legal rights of the people have been preserved. Felt it is the responsibility of the Agency to make decisions based on legal advice; felt there was no inconsistency and that the right thing was done. Attorney Hopkins stated the legal opinions were not inconsistent; there are no consequences of cutting the ballots; the Government Code allows the Agency to make the determination that something not be a public record if the public interest is being served. Until that determination is made, it is public record. Stated he was not criticizing the action of cutting the ballots. Mrs. Pfennighausen said she thought this was a dead issue and is not aware of further requests to see the ballots. Chairman Grant stated this matter is only being brought up since he understood the matter was still being discussed; felt the issue is closed at this time. ADJOURN The meeting adjourned at 1:09 a.m. to a Joint Public Workshop Session with the City Council to be held in the EOC Conference Room at City Hall, 22795 Barton Road, Grand Terrace, on Monday, February 21, 1983, at 3:00 p.m. to discuss the civic center. Respectfully submitted, ecre y APPROVED: Chairman Page 5 CRA-2/10/83 �? P _ FEB 2 4 i.9R.1 AP CRA AGENDA ITEM N0. p P CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES SPECIAL JOINT MEETING - FEBRUARY 17, 1983 A Special Joint Meeting of the Community Redevelopment Agency and the City Council of the City of Grand Terrace was called to order in the City Hall EOC Conference Room, 22795 Barton Road, Grand Terrace, California, on February 17, 1983, at 3:33 p.m. PRESENT: Hugh J. Grant, Chairman/Mayor - Jim Rigley, Vice-Chairman/Mayor Pro Tempore Tony Petta, Member/Councilman Roy W. Nix, Member/Councilman Barbara Pfennighausen, Member/Councilwoman Seth Armstead, Executive Director/City Manager Ed Clark, Treasurer Myrna Erway, Secretary/City Clerk ABSENT: None The meeting was opened with the Pledge of Allegiance, led by Mrs. Pfennighausen. Chairman Grant advised this Special Joint Meeting was called to advise the community of the results of the meeting held February 15, 1983, with Joseph Johnson, Senior Vice -President of Federated Stores Realty, Inc. The attendees were Chairman Grant, Vice -Chairman Rigley, Staff representative Ed Clark, and Mr. Johnson. The meeting began at approximately 10:00 a.m. and concluded at approximately 12:30 p.m. Mr. Petta removed himself from discussion on this matter, due to a potential conflict of interest. Chairman Grant and Vice -/Chairman Rigley outlined the discussion which took place at that meeting as outlined in the minutes which were distributed to the public and to the Council/Agency members. Advised that Mr. Johnson outlined steps to be followed to determine the feasibility of a mall. The first step is to determine the avail abil ity/obtai nabil ity of land; it was estimated that there are approximately 50 acres of vacant land; Mr. Johnson indicated that a minimum of 50 acres would be required, with 60 acres being preferable to allow a green belt area between the mall and surrounding areas. The City would be responsible for determining the availability of the land. Mr. Johnson recommended engaging a realtor to contact the property owners to either get property listings or to obtain options. There would be no cost involved to the City. The realtor concerned would collect commissions when the land is sold to the developer. The problem of access was discussed. All present concurred Barton Road access would not be sufficient and that a frontage road from Barton Road would not be Page 1 CRA-2/17/83 feasible. Discussed the possibility of the existing accessrom the Iowa Street and La Cadena off -ramps and an off -ramp at Van Buren. All discussion regarding this matter was speculative. The second step would be to have a traffic engineer make a study, to be financed by Federated Stores Realty, to make a determination on access. It is possible that the study could reflect that access could not be gained or that the cost would be prohibitive. Very little discussion was held on the steps that would follow. At the meeting, Mr. Johnson requested that a letter be sent to his firm. Chairman Grant read a proposed letter to Mr. Johnson and requested input from the Agency Members regarding the letter and authorization to send the letter. Mr. Nix stated the information received confirms his opinion that a realistic decision on whether or not there will be a mall will require obtaining extensive data; concurred with the approach the Committee has taken to collect the data. Feels the most crucial issue relative to the feasibility of a mall will be settled by the client stores and the developer relative to funding and the analyses they will perform. Recommended continuing the negotiations. Mrs. Pfennighausen questioned the role of the realtor in contacting the property owners and who the realtor would be representing. It was clarified that the Agency would empower the realtor with the authority to contact the property owners, to either solicit options to buy the property, which would be financed by Federated Stores, or the property owners could list their land with the realtor. Mr. Nix stated, with Mr. Rigley concurring, he does not feel the 40-50 acres of Edison property is totally unavailable; the City may need some or all of that property for access; has interpreted SCE's activities as negotiating tactics; endorses Agency's position on eminent domain proceedings relative to personal residences, but doesn't feel it should apply to public utilities; feels by one means or another whatever is best for Grand Terrace can be negotiated relative to the SCE property if a plan is developed which would require more acreage. Recommended the Agency consider the option of being the land assembler. Mr. Clark stated that Federated Stores Realty is presently closing a shopping center in Santa Ana, which has taken two years; in that project, Federated set a price for the land they could afford, and any price above that is being paid by the Agency; Federated Realty is willing to fund money to get options while feasibility studies are being conducted, and will furnish renderings to the department stores, then those stores will make marketing studies; Federated Stores Realty will also make a marketing study. The real in-depth marketing studies would be conducted by the major department stores. Chairman Grant opened the meeting to public participation. David Moore, 290 No. "D" Street, San Bernardino, representing the Vanir Development Company, stated his firm does land assembly and could offer these services to the City; stated the Agency could initiate a plan of action and could direct how the land should be acquired. Feels real estate agencies do not have Page 2 CRA-2/17/83 4 the same capabilities; stated his firm could do the actual development up to construction and maintenance, at no cost to the Agency. Steve Kiacz, 11809 Holly, concurred that a firm like Vanir Development would be needed; stated Coldwell Banker does this also. Questioned who would be responsible for the maintenance if Federated Stores were to sell the shopping center; stated law enforcement should be a major concern. Gloria McClintock, Vanir Development Company, stated it is her understanding that Federated Realty would purchase and own the land, and would build the shopping mall. Questioned if there is a financial statement for the firm. Dennis Evans, 22064 DeBerry, questioned if the property owners would be selling land to the City or to Federated Realty. Questioned what other alternatives are available, the parameters, and who would be contacted in that area regarding their property. Mrs. Pfennighausen stated she feels other development should be explored, not just the shopping center with this Company, if development is to take place; questioned how long a development of this type would take; feels this doesn't solve the present fiscal crisis. The Agency concurred that economic development for the entire City should be pursued; indicated this development would not be an immediate solution, but would be an ultimate solution. David Moore stated all cities are concerned with long-term solutions to fiscal problems, which a mall would provide; estimated a project like that takes three years from initiation; the revenue generated can be phenomenal. His firm would like to make a proposal to the City. Stated there are many creative options to obtain land, including leasing the land and maintaining ownership of the buildings, which would allow the owners to exercise control of quality development. Dennis Evans questioned if Mr. DeDios' comment in a Council/Agency session regarding development of that area possibly being better suited for residential would be considered. Questioned if Barton Road would have to be expanded and who would finance the cost. Chairman Grant stated that is a commercial area; stated his understanding is that property taxes for single-family residences, and possibly R-2, do not pay the costs involved to provide a variety of services, such as street maintenance, and do not provide revenue for the City. Feels the area is appropriately zoned as commercial. Ed O'Neal, 22608 Minona Drive, questioned if eminent domain is an option to acquire private property. The Agency stated they have reiterated many times that they are opposed to eminent domain for private residences, but not necessarily for public utilities. Patty Dodson, 21974 DeBerry, stated she was City Attorney confirmed that the CRA cannot use eminent domain for public purposes. Page 3 CRA-2/17/83 present at an Agency meeting when the use eminent domain, but the City can Harwood Hill, from Wisconsin, stated he feels residential development maintains the quality of life, whereas a mall would destroy it. Mrs. Pfennighausen stated she hopes an off -ramp at DeBerry has been totally ruled out; discussed the expansion of Michigan with the City Engineer and learned that in order to widen Michigan to four lanes with parking on both sides, as projected prior to citihood, it would bring Michigan to the front door of most of the houses on that street; questioned how traffic will be handled from the east. The Chairman closed the meeting to public participation. CRA-83-21 Motion by Mr. Rigley, Second by Mr. Nix, that the Economic Development Committee continue on its present course of action in regard to the establishment of a regional shopping mall in Grand Terrace, carried with AYES by Mr. Rigley and Mr. Nix and Chairman Grant, NOE by Mrs. Pfennighausen, and Mr. Petta abstaining. CRA-83-22 Motion by Mr. Rigley, Second by Chairman Grant, to approve the letter as written to Mr. Joseph Johnson of Federated Stores Realty, Inc., carried 4-0, with Mr. Petta abstaining. CRA-83-23 Motion by Mr. Rigley, Second by Mr. Nix, to have Staff explore avenues of establishing obtainability of sufficient land for a shopping mall and report the action taken as an agenda item for the Agency meeting of February 24, 1983. Following clarification that the intent of the Motion is to gather more data to identify option that could be available, Motion No. CRA-83-23 carried 4-0, with Mr. Petta abstaining. ADJOURN The Joint Special Meeting adjourned at 5:00 p.m. The next regular meeting will be held Thursday, February 24, 1983, at 5:30 p.m. Respectfully submitted, '­M lt4l���'&L7'1' ecret APPROVED: Chairman Page 4 CRA-2/17/83 FEB 2 4 198i CRA AGENDA ITEM NO. COMMUNITY REDEVELOPMENT AGENCY CfTY OF GRAND TERRACE PENDING ERA APPROVAL FEB. 24, 1983 CHECK REGISTER NO. CRA022483 CHECK NO. OUTSTANDING DEMANDS AS OF FEB. 24, 1983 *0 ) BARMAKIAN WOLFF LANG CHRISTOPHER CONSTRUCTION PHASE (1st PAYMENT) FIRE STATION $ 358.29 PRINTS, FIRE STATION 1,064.46 PRELIMINARIES, 75% COMPLETE, CIVIC CENTER 8,777.50 PRELIMINARIES, 90% COMPLETE, CIVIC CENTER 5,266.50 CONSTRUCTION DOCUMENTS 10% COMPLETE, CIVIC CENTER 5,016.00 - TOTAL,BWLC 20,482.75 (2) DEFERRED COMPENSATION MEDICAL INSURANCE GRANT, PETTA. DEF. COMP.NIX 350.00 (3) JIM RIGLEY AGENCY DIRECTORS' FRINGE FEB. 1983 150.00 (4) ROY NIX AGENCY DIRECTORS' FRINGE FEB. 1983 100.00 (5) BARBARA PFENNIGHAUSEN AGENCY DIRECTORS' FRINGE FEB. 1983 150.00 (6) FLOWERS BY YVONNE FLOWERS FOR GROUND BREAKING CEREMONIES,FIRE STATION 15.90 (7) SQUIRES LUMBER CO. SHOVEL &PAINT FOR GROUND BREAKING CEREMONIES, . FIRE STATION 11.43 (8) STOCKWELL & BINNEY LETTER PADS, TWO BOXES 10.39 (9) SAN BERNARDINO, AUDITOR/CONTROLLER PREPARING THE BASE YEAR ASSESSMENT ROLL REPORTS FOR REVISED CRA 366.00 0) BARMAKIAN WOLFF LANG CHRISTOPHER CONSTRUCTION PHASE (2nd PAYMENT) FIRE STATION 358.29 1) SHEPHERD AND YOUNG, INC. AMOUNT PAID FOR BOND AND FIRST PAYMENT ON FIRE STATION CONSTRUCTION (LESS 10% RETENTION) 12-9498.20 TOTAL: $34,492.96 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CRA LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF CRA. TREASURER *CHECK RELEASED BEFORE CHECK REGISTER APPROVAL Date: February 16,1983 SfAFFvv CRAITEM (al AGENDA ITEM NO. COUNCIL ITEM ( ) MEETING DATE: February 24, 1983 19 SUBJECT: Analysis and Recommendations Ge The Redevelopment Agency at their regular meeting of January 27, 1983, approved a contract with MSI/Shearson American Express for financing the civic center and the fire station. At that meeting, the City Council directed the staff to review the proposals which have been submitted to the City to date for the various studies and determine: 1) If there is any overlap between the proposal for the expanded consulting services submitted by l3Tand the proposal with general plan elements and the circulation element submitted by Beland/C G Engineering. (B/CG) 2) If the budgeted amount within this fiscal year is sufficient to cover the costs of th—e-"RFPs received. 3) If the work can be completed in-house. 4) The scope of work "Tor t e general financial consulting services" (expanded consulting services. 5) The penalties for not updating the general plan and circulation element. The following resulted from the staff analysis: 1) Overlap - The staff has reviewed B/CG Proposal and compared it to the proposal whit was as submitted by MSI in April, 1982. It has been determined that the MSI Proposal overlapped in two areas with the B/CG proposal. Specifically, provisions for freeway access and circulation system (streets). These two tasks were not addressed in the contract which was presented to the City Council from MSI by the staff at their meeting of January 27, 1983. Therefore, the staff can conclude that there is no overlap between the contract submitted by MSI and the proposals being considered from B/CG.` 2) Budget - It was stated that only $30,000. was budgeted for the work encompassed in tF proposal submitted by B/CG. The actual budgeted amount in the fiscal year 1982-83 is $60,000. These items were budgeted to two departments, Planning and Engineering, for an amount sufficient to cover costs of the RFPs received. 3) Complete in-house - The scope of work in both proposals is very specialized. In the case o , it requires evaluating the potential land uses within the City. It also involves preparing a package for developers showing how the lands, and its various uses could be of benefit to them. Further MSI will assist in identifying methods of financing and in selecting the financing teams for the various CRA projects. 'This requires negotiations between the consultant, the property owners, the potential developer, and financial institutions in presenting to the developer a true picture of costs and benefits. The purpose is to convince the developer that he should invest his money within the City of Grand Terrace. In the case of B/CG, there are two areas that require special expertise and experience that, in our opinion, are not available in-house. These two areas include: a) The housing element b) A study providing additional access to the City of Grand Terrace from I-215 and traffic circulation throughout balance of city. It should not be misconstrued that the staff could not perform these tasks, but it must be recognized that those who have performed these tasks several times have experience that would benefit the City, both potentially and financially. 4) Scope of Work - The staff has prepared this for the general financial con- sideration services (expanded consulting services). The consultant in this area will provide the city with its ultimate §oals, identify the land uses, and identify the potential developers for these land uses and negotiate between property owners, the developers, and financial institutions to achieve the goals specified. The staff feels that all of the tasks that are identified within the scope are very material to a potential development within the City of Grand Terrace. 5) General Plan Penalties - The staff was directed to determine what penalties, if any, could be impose upon the City for non-compliance with the state law with respect to the general plan requirements. There are nine mandatory general plan elements: 1. Land Use 6. Noise 2, Circulation 7. Scenic Highway 3. Conservation 8. Safety 4. Open Space 9. Housing 5. Seismic Safety Of all the above elements, the housing element is the only element the state may impose financial burden upon the City. The burden could consist of withholding the CDBG funds and other funds from the state or federal government that may be associated with housing. At the present time, the City of Grand Terrace is re- ceiving an annual allocation from HCD in the amount of approximately $25,000. The City might lose that allocation. With respect to the eight other elements, the city may face lawsuits. By having completed these elements, the City's position would be more secure in a court case concerning any of the elements. The City is filing for a General Plan time extension in order to prevent lawsuits for the time being. Staff recommends that the Aqenc A. AWARD THE CONTRACT FOR THE GENERAL PLAN AND CIRCULATION ELEMENT TO B/CG IN THE AMOUNT OF $60,000. B. DIRECT THE EXECUTIVE OFFICER TO PREPARE THE CONTRACT AND AUTHORIZE THE CHAIRMAN TO EXECUTE THE CONTRACT. C. AUTHORIZE THE STAFF TO NEGOTIATE A CONTRACT WITH MSI FOR THE SERVICES AS SPECIFIED IN THE ATTACHED DOCUMENT AT A COST NOT TO EXCEED $20,000. D. AUTHORIZE THE CHAIRMAN TO EXECUTE THE MSI CONTRACT. E. AUTHORIZE TRANSFER OF $10,000. FROM JUNE 30, 1983 BALANCE FORWARD, TO LINE ITEM 250. THIS LEAVES A BALANCE FORWARD OF $197,262. Enclosures: 1. April 1982, MSI Proposal 2. C G Engineering Proposal 3. Dale Beland Associates Proposal 4. Scope of work for General Financial Consulting Services (Expanded consulting services) 5. General Plan Requirements memo, February 11, 1983 6. CRA January 27, 1983 minutes, pages 3, 4, 5, & 6 NOTE: Please bring enclosures one and six with you --Enclosures (2), (3), (4), and (5) are attached with this report. 11 OEM% C G ENGINEERING Planning and Engineering January 21, 1983 Mrs. Virginia Farmer Planning Director City of Grand Terrace Planning Department 22795 Barton Road Grand Terrace, California 92324 Subject: Proposed Modification to Proposal for Preparation of General Plan and Expanded Circulation Element for Additional Freeway Access - City of Grand Terrace, GT RFP No. 82-02 Dear Mrs. Farmer: In response to our recent negotiations for C G Engineering to provide the engineering services for the General Plan update in concert with Beland/Associates, Inc., and to complete the Expanded Circulation Element, C G and Beland/Associates, Inc., have arrived at an agreement for coordination and completion of the work. A final Scope of Work was developed in a meeting with Mr. Dale Beland in which we analyzed and coordinated the various tasks for C GIs involvement in the General Plan Update. This approach concluded that all services for the referenced RFP will provide a completed product for the City of Grand Terrace. The following Scope of Work section has been revised from C GIs original proposal to closely follow the phasing and tasks as outlined in Mr. BelandI s Scope of Work. SCOPE OF WORK The proposed Scope of Work for the preparation of the engineering services portion of the Grand Terrace General Plan Update, and the Expanded Circulation Element follows the specifications or the request for proposal. 1 E nc. I, �- 2627 S. WATERMAN AVE., SUITE E • SAN BERNARDINO, CALIFORNIA 92408 • (714) 824-2420 A. GENERAL PLAT SERVICES PHASE I: RESEARCH AND ANALYSIS OF EXISTING DATA Task 1.1 - Project Orientation Meetings During this pre -study task, the consultant principals will meet with the appointed project representatives from the City of Grand Terrace, as necessary, to establish the project working relationships, to formalize the work schedule, and to transfer information. The work effort will involve at least the following: * Contact planning representatives of the City of Grand Terrace to refine working relationships; * Ref ine work program and establish mutually acceptable project schedule/review dates; * Release to consultant team all studies, plans, and documents related to the study (as available) . Such information may include: - Aerial photos - Topographic maps/community and City street maps - Existing General Plan data - Pertinent policy statements - Description of on -going programs and studies - Existing sewer, water, storm drain and related service studies/plans. Task 1.2 - Data Collection and Analysis Data collection will include completing the traffic counts for the existing street network, infrastructure data for existing water and sewer system, ana the soils and geology information. Analysis of this information will include preparation of working papers to identify various constraints and to establish the status of the facilities as they exist today. To complete the above C G will contact relevant agencies and organizations to review and discuss roles, responsibilities, and coordination required for facilities. 2 PHASE 2: DRAFT GENERAL PLAN Task 2.1 - Prepare Circulation Element The Circulation Element will be developed to address a maximum of three (3) alternative land uses. The plans will be presented to staff for discussion and refinement. Task 2.2 - Infrastructure The infrastructure element (excluding the Circulation Element) will examine physical improvements necessary for sewer, water and flood control facilities to address a maximum of three (3) alternative land uses. PHASE 3: GENERAL PLAN REVIEW, AND ADOPTION Task 3.1 - Planning Commission Attend two (2) planning commission public hearings. Task 3.2 - City Council Attend two (2) City Council public hearings. B. EXPANDED CIRCULATION ELEMENT The development of the Expanded Circulation Element requires a multifaceted approach to integrate the land uses, physical features for alternative design concepts, acceptability by CALTRANS as the design concepts may affect their facility, cost of construction, environmental, user benefit, affect if any on other transportation modes, and potential funding methods. Included in the appendix are sample data frown a project requiring many of the same processes to be followed through CALTRANS approval. The following listed tasks will provide an overview of the work to be performed to complete the Expanded Circulation Element and its interface and parallelism with the task outlined for the General Plan preparation. PHASE I- PROGRAM INITIATION Task 1.1 - Meetings The consultant principals will initiate a joint meeting with the City and CALTRANS. This approach will develop project working relationships and provide for an interchange of ideas and goals. 3 dr (40 Task 1.2 - Formation of Project Development Teas (PDT) This task will involve the formation of representatives from the following: a technical staff person from the City, a principal of the consultant, a transportation planner from Caltrans, and a citizen of the community that is active in community affairs. Additional members of the PDT could include representatives from the California Highway Patrol and the Railroad companies which may be affected by proposed designs. These members may not be required initially but may be required as the study progresses. The PDT will meet periodically during the development of the study to assimilate data and to allow disemination of material to others. The team will also function to allow interaction to address various issues as they are determined. PHASE 2: DATA COLLECTION AND ANALYSIS Task 2.1 - Existing Data Collection and Review Assemble available data for use in traffic analysis, environmental process, non -motorized facilities, photos, topographical maps, and as -built plans. Task 2.2 - Assemble Base Maps Prepare a freeway corridor plan utilizing existing 1"=50' scale topography on f ile with the City that was used for the City-wide sewer system development. This plan will be reduced to an appropriate scale for the study of alternative access geometrics. Task 2.3 - Alternate Geometric Designs Develop alternatives for geometric designs taking into consideration the effect on the traffic flow for the freeway and the City street network. A partial listing of alternatives envisioned to be considered will be: a) remodel of the Iowa Avenue Interchange to provide ingress/egress to the City from the south; b) consideration of a split diamond for the Barton Road interchange; c) consideration of an interchange midway between Iowa Avenue and Barton Road; and d) a combination of a split diamond utilizing the Barton Road interchange and Newport avenue separation bridge that exists crossing the freeway north of Barton Road. 4 21 Task 2.4 - Traffic Analysis The traffic data for each alternative showing freeway and City street traffic flows and the effect on the freeway system. The analysis will specifically address existing conditions for freeway and local road system current operating capacities; project traffic impacts for freeway and local road system for projected land uses to determine adverse impacts including level of service and no -build alternative; project traffic impacts for freeway and local road system for projected land uses to determine adverse impacts including traffic weaving requirements for added ramps to the freeway and level of service for the alternative freeway accesses. Task 2.5 - Non -Motorized Facilities Close coordination between the principal engineers and the planners will be essential. During the preparation of the General Plan, and particularly the Circulation Element, opportunities for local and regional trails for cyclists, runners and pedestrians will be examined. The planners will present suggested systems to the engineering managers for mutual evaluation on possible conflicts, alternatives, mitigation, and severity of conflict. Incorporation of this data into both the General Plan and Expanded Circulation Element will be completed. Task 2.6 - Park and Ride Facilities A review of park and ride facilities on regional basis will be completed with CALTRANS. Physical locations will be identified on a base sheet from each alternative. Land use compatibility analyses by the planners will be given to the project engineers as a guide in completing recommendations of the park-n-ride facility concepts. Task 2.7 - Growth Inducements and Land Use Effects The issue involved with this evaluation is the age-old question of which is growth -inducing, the circulation system or the existing and proposed land use. A technical memorandum will be provided by the planner to the project engineers describing the positive and negative consequences, issues and impacts. The memorandum will also discuss the land use relationships and the effects of any proposed facilities toward inducing growth in the areas of socio-economic characteristics, service delivery, and City finances. A records search will also be conducted to ascertain how other communities have dealt with this issue in the past and what types of resistance have been encountered. A Task 2.8 — Environmental Documentation A technical memorandum will be prepared to describe the options and opportunities in this area based upon CEQA and NEPA, 1982. As a minimum, it is known that an initial study under NEPA will be required should the project be funded. Whether an EIR and/or EIS is required will be dependent upon a number of variables including the timing of the project and how detailed the General Plan EIR turns out to be. Task 2.9 — Public Relations and Citizen Awareness A synopsis of the people, agencies and the groups that will be interested in or affected by this project will be prepared. A description of a program for implementing the public relations and citizen awareness will be developed. Task 2.10 — Right of Way Right of way acquisition will be reviewed for each alternative and a brief summary will be prepared. The summary will address the right of way conditions, whether the right of way is improved or unimproved, number of parcels, private ownership or public, and anticipated methods by which the right of way may be acquired. PHASE 3s ISSUES IDENTIFICATION Task 3.1 — Develop Issues The objective of this task is to develop a list of perceived and real issues dealing with each of the alternatives developed. Assembling of these issues will come from the data collection and analysis tasks, and from City, Caltrans and citizen input. These issues will be carefully screened and may lead to the elimination of one or more alternatives. Task 3.2 — Meetings With PDT These meetings will discuss the issues affecting the City, CALTRANS, and the citizens. The goal of the consultant will be to provide recommended solutions to the issues and conclude proceeding with acceptable alternate designs for completing the feasibility report. It is anticipated that four or five PDT meetings will be needed through the process of completing the ECE. 6 -� PHASE 4: FEASIBILITY STUDY REPORT Task 4.1 - Prepare Narrative for Each Alternative The narrative will address each of the alternatives, issues, methodology, costs, and process in a form for incorporation into the feasibility study report. Task 4.2 - Assemble Traffic Data and Prepare Traffic Diagrams for Inclusion in Report for Each Alternative Task 4.3 - Present Draft Feasibility Report to City, and CALTRANS Make additions or revisions as may be necessary following presentations to include pertinent comments. Task 4.4 - Prepare 5 Copies of Final Feasibility Report for City's Use The request for proposal does not specifically identify the number of reports required. We propose to provide 5 copies and camera-ready originals for the City's use to accommodate the City's administrative decision to process with CALTRANS a Stage I and Stage II work program. BUDGET ALLOCATIONS PER SCOPE OF SERVICES A. GENERAL PLAN SERVICES FEES Phase 1: Research and Analysis of Existing Data Task 1.1 - Project Orientation Meetings $200.00 Task 1.2 - Data Collection and Analysis 3100.00 SUBTOTAL $3300.00 Phase 2: Draft General Plan Task 2.1 - Prepare Circulation Element 7700.00 Task 2.2 - Infrastructure 1250.00 Task 2.3 - Meetings 150.00 SUBTOTAL $9100.00 7 Phase 3s General Plan Review, and Adoption Task 3.1 - Planning Commission $400.00 Task 3.2 - City Council 400.00 SUBTOTAL $800.00 Subtotal General Plan Services $13,200.00 B. EXPANDED CIRCULATION ELEMENT Phase 1 - Program Initiation lr600.00 Phase 2 - Data Collection and Analysis 13,800.00 Phase 3 - Issues Identification 1,000.00 Phase 4 - Feasibility Study Report 2,400.00 Subtotal Fee - Expanded Circulation Element $18,800.00 TOTAL OF ABOVE FEES $32,500.00 Included with this submittal is a "Draft Agreement." for your review and consideration. Thank you for the opportunity to provide you this modified proposal and we sincerely hope it meets your requirements. We look forward to serving you in this project. JASaj FARMER(08) 8 Very truly yours, Noel L. Christensen President too DRAFT CONTRACT THIS CONTRACT is entered into this day of . 1983 , in the State of California by and between the City of Grand Terrace, a municipal corporation, hereinafter referred to as "CITY" and C G Engineering, hereinafter referred to as "CONSULTANT." W I T N E S S E T H WHEREAS, the City requires that a General Plan update be completed and an Expanded Circulation Element for Additional Freeway Access Study be completed as described herein and in the City of Grand Terrace request for Proposal No. 82-02 issued October 18, 1982; and WHEREAS, the Consultant has signified his willingness to undertake the Engineering services in connection therewith and to coordinate the required engineering data with the City's Planning Consultant for his completion of the General Plan update in accordance with the Scope of Services attached as Exhibit A and made a part of this contract; NOW, THEREFORE, the City and the Consultant, for the considerations hereinafter named, agree as follows: FIRST; The parties hereto agree to the following definitions: A. The "Project" shall mean the City of Grand Terrace General Plan Update and Expanded Circulation Element for Additional Freeway Access Study. B. The "Planning Director" shall mean the Planning Director for the City of Grand Terrace. C. The "City Engineer" shall mean the City Engineer for the City of Grand Terrace. D. The "Council" shall mean the City Council of the City of Grand Terrace. The Council is the governing body of the City. E. The "Planning Department" shall mean the Department authorized by the Council to represent the City in all matters pertaining to the Project. The responsibilities of the Planning Department shall include but not be limited to the following: 1. Coordinate all necessary meetings and conferences between the consultants, the City, the public, and/or the Council. 1 2. Obtain all necessary approvals from the City Attorney and the Council. 3. Review and approve (or disapprove) all data, working drawings and final studies submitted by the Consultant, pursuant to an executed contract between the City and the Consultant. 4. Provide liaison between Consultant and City Departments, as required. S. Provide the Consultant with all available reports, base topo, street, and utility plans within the project area. 6. Provide the Consultant with available information of facilities and equipment which relates to this project. F. The "City' s Planning Consultant" shall mean the Consultant retained by the City to complete the planning aspects of the General Plan update. G. The "Consultant" shall mean C G Engineering. SECOND: The Consultant agrees to perform for the City the work and professional services, as hereinafter set forth in accordance with the public laws, ordinances, and regulations applicable to the work to be performed. THIRD: The City agrees to pay the Consultant for such services as shown on Exhibit B which is attached and made a part of this contract. ARTICLE I - STATEMENT OF WORK Project Description A. Grand Terrace General Plan Update: These services will involve the preparation of engineering data for the Circulation Element, Infrastructure Element, and public hearing processes in coordination with the City's Planning Consultant. The data will be completed in a form acceptable to the City Is Planning Consultant for his use in incorporating the data into the final General Plan. B. The Expanded Circulation Element: These services will involve the preparation of engineering studies for additional freeway access to existing I-215 freeway between Main Street at the County Line and the Newport Road Bridge over I-215. The studies will consider alternate concept designs giving considerations to existing city street patterns, alternate land 2 uses, future street patterns, affect on freeway operation, meetings with Caltrans, and meetings with City and shall be based upon traffic studies completed as a part of the General Plan update and traffic data from Caltrans for the freeway facilities. The final product the City will receive will be a "Feasibility Report." ARTICLE II - CONSULTANT'S SERVICES The Consultant shall perform required professional services in accordance with all public laws, ordinances, and regulations, as applicable. The services to be rendered by the Consultant shall include, but not be limited to the Scope of Services outlined in Exhibit A. ARTICLE III - COMPENSATION A. Basic Compensation Compensation for services shall be on a lump sum basis for each phase of work as shown in Exhibit B. Progress payments shall be based upon work completed as agreed upon between the Planning Director and the Consultant. In the event extra work beyond the Scope of Services outlined is required by the City, the following prevailing hourly rates will be the basis of compensation or will be the basis of negotiation of a lump sum fee adjustment. PREVAILING HOURLY RATES June 1, 1982 - May 31, 1983 OFFICE Principal Engineer $59.00/Hr. Project Manager -54.00/Hr. Associate Engineer 50.00/Hr. Real Property Specialist 50.00/Hr. Principal Planner 50.00/Hr. Landscape Architect 50.00/Hr. Senior Designer 41.00/Hr. Planner 39.00/Hr. Designer -Draftsman 39.00/Hr. Draftsman 33.00/Hr. Engineer Aide 29.00/Hr. Computer Operator 29.00/Hr. Clerical 17.00/Hr. 3 ♦ • 1 FIELD Resident Engineer (Professional) 54.00/Hr. Inspector (Licensed) 48.00/Hr. Inspector (Unlicensed) 39.00/Hr. Field Survey Supervisor (Licensed) 50.00/Hr. 2 Man Survey Party 98.00/Hr. 3 Man Survey Party 125.00/Hr. Electronic Measuring Device 70.00/Day MISCELLANEOUS SERVICES AND EXPENSES Mileage 0.185/MI. Prints, Copying, Reproduction and Miscellaneous Materials Cost + 10% Outside Consultant Services Cost + 10% Equipment Rental Per Caltrans Publications ARTICLE IV — REPRESENTATIVE OF THE CITY The Planning Director shall represent the City in all matters pertaining to the service's to be rendered under this Agreement and shall be the final authority in all matters pertaining to the project. ARTICLE V — CHECKING FEES The Consultant shall not be required to pay any plan checking fees for the project. ARTICLE VI — TERMINATION OF AGREEMENT The Council reserves and has the right and privilege of cancelling, suspending or abandoning the execution of any work in connection with this Agreement at any time upon written notice to the Consultant. The Consultant may terminate this Agreement upon written notice to the City should the City substantially fail to perform in accordance with this Agreement. In the event of termination, all finished or unfinished data, studies, surveys, drawings, maps, models, photographs, and reports prepared by Consultant shall become the Citv' s Dronerty. In the event of termination, City shall pay to Consultant as full payment for all services performed and all expenses incurred under this Agreement in accordance with the hourly rates in Article III to and including the date of termination, which hourly billing shall not exceed the total amount specified for the phase of work which is then being accomplished. In ascertaining the services actually rendered hereunder up to the date of termination of this Agreement, consideration shall be given to both 4 completed work and work in progress on incompleted documents whether delivered to City or in the possession of Consultant and to authorized reimbursable expenses. ARTICLE VII — DRANINGS, REPORTS, ONNERSHIP AND REPRODUCTION A. The Consultant shall deliver to the City completed studies, drawings, working drawings, details and reports which shall become the property of the City. ( All products delivered to the City shall be used solely for this project and shall not be used for other purposes without the Consultant'.s written permission.) r B. All drawings shall be drawn in ink or pencil on a high grade mylar, or equivalent. C. The report (s) shall be typewritten, and furnished in such form, that they may be duplicated on standard office copiers. D. Prior to f inal delivery of the drawings and reports to the Planning Department, the Consultant shall furnish five copies as may be required for review. E. The Consultant shall be entitled to copies of the prints of the drawings and the specifications for his files. ARTICLE VIII — KEEPING ACCOUNTS The Consultant shall keep separate books of accounts in connection with his work to be performed under this Agreement. These books shall be subj ect"to audit by the City and shall be retained for a period of not less than three years. ARTICLE IX — TIME OF COMPLETION .,- A. General Plan Update: ✓ B. Expanded Circulation Elements --- ARTICLE 8 — INDEMNIFICATION, LIABILITY INSURANCE, AND WORKERS COMPENSATION _ A. Indemnification The Consultant shall hold harmless and indemnify the City, its officers and employees and agents against liability (bodily injury., including---- — - death and property damage) arising out of negligent acts of the Consultant or his employees resulting solely from the performance of services as outlined in this Agreement. 5 y "1 B. Liability Insurance The Consultant shall maintain combined single limit general liability insurance covering bodily injury and property damage in an amount not less than $300,000 or the equivalent thereof. Said insurance must contain an endorsement that the City be named as additional insured. Certificates of Insurance evidencing this coverage must be delivered to the City prior to commencement of the professional services described herein. C. Worker_'s Compensation The Consultant shall furnish evidence of compliance with Worker's Compensation laws for his employees, satisfactory to the City. 6 r IN WITNESS WHEREOF, the parties have hereto executed this Agreement on the date first hereinabove written. CITY OF GRAND TERRACE ATTESTED MAYOR CITY CLERK OF THE CITY OF GRAND TERRACE DATED C G Engineering By Dated Title Approved as to legal form: CITY MANAGER Date CITY ATTORNEY DATE GRTERR(09) 7 EXHIBIT A SCOPE OF WORK The proposed Scope of Work for the preparation of the engineering services portion of the Grand Terrace General Plan Update, and the Expanded Circulation Element follows the specifications of the request for proposal. A. GENERAL PLAN SERVICES PHASE 1: RESEARCH AMID ANALYSIS OF EXISTING DATA Task 1.1 - Project Orientation Meetings During this pre -study task, the consultant principals will meet with the appointed project representatives from the City of Grand Terrace, as necessary, to establish the project working relationships, to formalize the work schedule, and to transfer information. The work effort will involve at least the following: * Contact planning representatives of the City of Grand Terrace to refine working relationships; * Refine work program and establish mutually acceptable project schedule/review dates; * Release to consultant team all studies, plans, and documents related to the study (as available) . Such information may include: - Aerial photos - Topographic maps/community and City street maps - Existing General Plan data - Pertinent policy statements - Description of on -going programs and studies - Existing sewer, water, storm drain and related service studies/plans. Task 1.2 - Data Collection and Analysis Data collection will include completing the traffic counts for the existing street network, infrastructure data for existing water and sewer system, and the soils and geology information. Analysis of this information will include preparation of working papers to identify various constraints and to establish the status of the facilities as they exist today. 8 To complete the above C G will contact relevant agencies and organizations to review and discuss roles, responsibilities, and coordination required for facilities. PHASE 2s DRAFT GENERAL PLAN Task 2.1 - Prepare Circulation Element The Circulation Element will be developed to address a maximum of three (3) alternative land uses. The plans will be presented to staff for discussion and refinement. Task 2.2 - Infrastructure The infrastructure element (excluding the Circulation Element) will examine physical improvements necessary for sewer, water and flood control facilities to address a maximum of three (3) alternative land uses. PHASE 3: GENERAL PLAN REVIEWF AND ADOPTION Task 3.1 - Planning Commission Attend two (2) planning commission public hearings. Task 3.2 - City Council Attend two (2) City Council public hearings. B. EXPANDED CIRCULATION ELEMENT The development of the Expanded Circulation Element requires a multifaceted approach to integrate the land uses, physical features for alternative design concepts, acceptability by CALTRANS as the design concepts may affect their facility, cost of construction, environmental, user benefit, affect if any on other transportation modes, and potential funding methods. Included in the appendix are sample data from a project requiring many of the same processes to be followed through CALTRANS approval. The following listed tasks will provide an overview of the work to be performed to complete the Expanded Circulation Element and its interface and parallelism with the task outlined for the General Plan preparation. 9 PHASE 1 - PROGRAM INITIATION Task 1.1 - Meetings The consultant principals will initiate a joint meeting with the City and CALTRANS. This approach will develop project working relationships and provide for an interchange of ideas and goals. Task 1.2 - Formation of Project Development Team (PDT) This task will involve the formation of representatives from the following: a technical staff person from the City, a principal of the consultant, a transportation planner from Caltrans, and a citizen of the community that is active in community affairs. Additional members of the PDT could include representatives from the California Highway Patrol and the Railroad companies which may be affected by proposed designs. These members may not be required initially but may be required as the study progresses. The PDT will meet periodically during the development of the study to assimilate data and to allow disemination of material to others. The team will also function to allow interaction to address various issues as they are determined. PHASE 2z DATA COLLECTION AND ANALYSIS Task 2.1 - Existing Data Collection and Review Assemble available data for use in traffic analysis, environmental process, non -motorized facilities, photos, topographical maps, and as -built plans. Task 2.2 - Assemble Base Maps Prepare a freeway corridor plan utilizing existing 110=50' scale topography on file with the City that was used for the City-wide sewer system development. This plan will be reduced to an appropriate scale for the study of alternative access geometrics. Task 2.3 - Alternate Geometric Designs Develop alternatives for geometric designs taking into consideration the effect on the traffic flow for the freeway and the City street network. A partial listing of alternatives envisioned to be considered will be: a) remodel of the Iowa Avenue Interchange to provide ingress/egress to the City from the south; b) consideration of a split diamond for the Barton Road interchange; 10 490 c) consideration of an interchange midway between Iowa Avenue and Barton Road; and d) a combination of a split diamond utilizing the Barton Road interchange and Newport avenue separation bridge that exists crossing the freeway north of Barton Road. Task 2.4 - Traffic Analysis The traffic data for each alternative showing freeway and City street traffic flows and the effect on the freeway system. The analysis will specifically address existing conditions for freeway and local road system current operating capacities; project traffic impacts for freeway and local road system for projected land uses to determine adverse impacts including level of service and no -build alternative; project traffic impacts for freeway and local road system for projected land uses to determine adverse impacts including traffic weaving requirements for added ramps to the freeway and level of service for the alternative freeway accesses. Task 2.5 - Pon -Motorized Facilities . Close coordination between the principal engineers and the planners will be essential. During the preparation of the General Plan, and particularly the Circulation Element, opportunities for local and regional trails for cyclists, runners and pedestrians will be examined. The planners will present suggested systems to the engineering managers for mutual evaluation on possible conflicts, alternatives, mitigation, ana severity of conflict. Incorporation of this data into both the General Plan and Expanded Circulation Element will be completed. Task 2.6 - Park and Ride Facilities A review of park and ride facilities on regional basis will be completed with CALTRANS. Physical locations will be identified on abase sheet from each alternative. Land use compatibility analyses by the planners will be given to the project engineers as a guide in completing recommendations of the park-n-ride facility concepts. Task 2.7 - Growth Inducements and Land Use Effects The issue involved with this evaluation is the age-old question of which is growth -inducing, the circulation system or the existing and proposed land use. A technical memorandum will be provided by the planner to the project engineers describing the positive and negative consequences, issues and impacts. The memorandum will also discuss the land use relationships and the effects of any proposed facilities toward inducing growth in the areas of socio-economic characteristics, service delivery, 11 L11 and City finances. A records search will also be conducted to ascertain how other communities have dealt with this issue in the past and what types of resistance have been encountered. Task 2.8 — Environmental Documentation A technical memorandum will be prepared to describe the options and opportunities in this area based upon CEQA and NEPA, 1982. As a minimum, it is known that an initial study under NEPA will be required should the project be funded. Whether an EIR and/or EIS is required will be dependent upon a number of variables including the timing of the project and how detailed the General Plan EIR turns out to be. Task 2.9 — Public Relations and Citizen Awareness A synopsis of the people, agencies and the groups that will be interested in or affected by this project will be prepared. A description of a program for implementing the public relations and citizen awareness will be developed. Task 2.10 — Right of Way Right of way acquisition will be reviewed for each alternative and a brief summary will be prepared. The summary will address the right of way conditions, whether the right of way is improved or unimproved, number of parcels, private ownership or public, and anticipated methods by which the right of way may be acquired. PHASE 3: ISSUES IDENTIFICATION Task 3.1 — Develop Issues The objective of this task is to develop a list of perceived and real issues dealing with each of the alternatives developed. Assembling of these issues will come from the data collection and analysis tasks, and from City, Caltrans and citizen input. These issues will be carefully screened and may lead to the elimination of one or more alternatives. Task 3.2 — Meetings With PDT These meetings will discuss the issues affecting the City, CALTRANS, and the citizens. The goal of the consultant will be to provide recommended solutions to the issues and conclude proceeding with acceptable alternate designs for completing the feasibility report. It is anticipated that four or five PDT meetings will be needed through the process of completing the ECE. 12 400 PHASE 4t FEASIBILITY STUDY REPORT Task 4.1 - Prepare Narrative for Each Alternative The narrative will address each of the alternatives, issues, methodology, costs, and process in a form for incorporation into the feasibility study report. Task 4.2 - Assemble Traffic Data and Prepare Traffic Diagrams for Inclusion in Report for Each Alternative Task 4.3 - Present Draft Feasibility Report to City, and CALTRANS Make additions or revisions as may be necessary following presentations to include pertinent comments. Task 4.4 - Prepare 5 Copies of Final Feasibility Report for City s Use The request for proposal does not specifically identify the number of reports required. We propose to provide 5 copies and camera-ready originals for the City's use to accommodate the City's administrative decision to process with CALTRANS a Stage I and Stage II work program. 13 EXHIBIT B BUDGET ALLOCATIONS PER SCOPE OF SERVICES A. GENERAL PLAN SERVICES FEES Phase 1: Research and Analysis of Existing Data Task 1.1 - Project Orientation Meetings $200.00 Task 1.2 - Data Collection and Analysis 3100.00 SUBTOTAL $3300.00 { Phase 2: Draft General Plan Task 2.1 - Prepare Circulation Element 7700.00 Task 2.2 - Infrastructure 1250.00 Task 2.3 - Meetings 150.00 SUBTOTAL $9100.00 Phase 3: General Plan Review, and Adoption Task 3.1 - Planning Commission $400.00 Task 3.2 - City Council 400.00 SUBTOTAL $800.00 Subtotal General Plan Services $13,200.00 B. EXPANDED CIRCULATION ELEMENT Phase 1 - Program Initiation lr600.00 Phase 2 - Data Collection and Analysis 13,800.00 Phase 3 - Issues Identification 1,000.00 Phase 4 - Feasibility Study Report 2,400.00 Subtotal Fee - Expanded Circulation Element $18,800.00 TOTAL OF ABOVE FEES M,500.00 GRTERR (09) 14 too *0 Boland/Associates, Inc. Comprehensive Urban Planning i Community Development ' Environmental Analysis TRANSMITTAL RE.':c i VL To: Ms. Virginia Farmer City of Grand Terrace JAN 19 1983 22795 Barton Road Grand Terrace, CA 92324 ;iT`t QE GRAt•16 TERRAr Date: January 17, 1983 Job Number: P250 Transmitted: x by mail under separate cover by messenger Material: Revised Agreement and Exhibit A. Action requested: .� C By: R. Dale Beland, AIA, AICP President RDB /sw Encl . Enc- l, 3 I CITY OF GRAND TERRACE GENERAL PLAN UPDATE PROGRAM AGREEMENT .THIS AGREEMENT is made and entered into this day of , 1983, by and between the City of Grand Terrace, a municipal corporation of the State of California (hereinafter referred to as "City"), and Beland/Associates, Inc., a California corporation (hereinafter referred to as "Consultant"). WITNESSETH: Said parties hereto do agree, as follows: PART I - RECITALS Section 1 - Purpose The purpose of this Agreement is to provide for the preparation of a General Plan Update Program for the City by the Consultant, which com- bines the best judgment of City officials, staff, citizens and Consultant re- garding the future development of the City of Grand Terrace. The work program and products are set forth in detail in Exhibit A of this Agreement. Section 2 - Services to be Performed by Consultant The City hereby engages Consultant to provide all of the services described in Part II of this Agreement. In addition, the Consultant shall coordinate with C. G. Engineering who will be preparing an expanded circulation element for the General Plan Update Program under separate agreement with the City of Grand Terrace. The City Representative will direct the overall coordination between Consultant and C. G. Engineering. Section 3 - Representatives The Consultant hereby designates R. Dale Beland, President of Beland/Associates, Inc. as principal -in -charge of the services to be per- formed by Consultant. He shall personally manage the Work Program. The City hereby designates Virginia Farmer as City Representative for the pur- poses of this Agreement. Section 4 - Time of Performance The work shall be coordinated as to assure completion of the Work Program shown in Exhibit A within six months of notice to proceed, sub- ject to circumstances beyond the reasonable control of the City and/or Consultant. -1- Section 5 - Compensation City agrees to pay Consultant for the completion of all formed under this Agreement in accordance with the following the sum of which will not exceed Twenty Seven Thousand Five Dollars ($27, 500.00) . Phase 1 - Research and Analysis of Grand Terrace Today Phase 2 - Draft General Plan Phase 3 - General Plan Review, Adoption and Publication Total services per - schedule, Hundred $ 4,500 15,500 7,500 $27,500 Consultant may submit invoices for partial completion of the above mentioned components of the Work Program in accordance with completion of interim work products. City will pay the invoiced amounts, as specified herein, within fifteen (15) days of receipt of the invoice based upon satisfactory performance. Section 6 - Termination of Agreement For Cause - If, through any cause, the Consultant shall fail to com- plete in timely or proper manner his obligations under this Agreement, the City shall have the right to terminate this Agreement by giving written notice to the Consultant of such termination specifying the effective data hereof, at least fifteen (15) days before the effective date. In such event, all finished or unfinished documentation, data, studies, surveys, drawings, maps, models, photographs, and reports prepared by the Consultant under this Agreement shall become City's property and the Consultant shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents. For Convenience - Either party hereto shall have the right to terminate all or any portion of this Agreement upon giving a 30-day written notice of such termination to the other party. In the event of termination of this project, or portion thereof, the amount of fees to be paid to Consultant for services performed prior to notice of termination shall be based upon accepted professional practice, and approved by the City. Upon termination, all com- pleted work shall become the property of the City. Section 7 - Worker's Compensation Consultant shall provide to the City, prior to commencement of work, evidence of compliance with the requirements of Worker's Compensation Statutes. -2- Section 8 - Alteration It is mutually understood and agreed that no alteration or variation of the terms of this Agreement shall be valid unless made in writing and signed by the parties hereto and that no oral understanding or agreements not incorporated herein, and no alterations or variations of the terms hereof unless made in writing between the parties hereto, shall be binding on any of the parties hereto. Section 9 - Additional Services Services in addition to those specified herein may be authorized by the City. Authorization to perform additional services shall be in writing and shall specify the basis for Consultant's fee. Section 10 - Conflict of Interest For the duration of this Agreement, the Consultant will not perform services of any kind for any person or entity other than the City within the City of Grand Terrace without the prior written consent of the City. Con- sultant attests that neither the firm nor members of its staff have any finan- cial interest in matters which may be affected by the General Plan Update program. PART If - DESCRIPTION OF WORK PROGRAM Section 1 - Purpose The purpose of this Part is to describe the Work Program, scope of services to -be provided by Consultant as well as set forth the general roles of the City Staff and Consultant. Section 2 - Working Relationships The principal role of the City Representative will be to liaison with the Consultant directly through the Consultant's designated representative, coordinate City staff work and circulation element work with Consultant, disseminate information releases on the Work Program, assist in securing appropriate data, arrange meetings, and perform other reasonable coordina- tive tasks. City will also be responsible for publication and circulation of environmental documents, and for coordination with other state and local agencies, as required. The principal role of the Consultant will be to contribute analytic ex- pertise and to develop professional studies and recommendations which re- flect the Consultant's best judgment as to appropriate and feasible components of the City of Grand Terrace General Plan Update Program. -3- Section 3 - Scope of Services Consultant shall perform the scope of services attached as Exhibit A for the purposes of this Agreement. PART III - DESCRIPTION OF PROGRAM MANAGEMENT Section 1 - Purpose The purpose of this part is to describe the program management ac- tivity, work products, and other related details. Section 2 - Sub -Contracting Consultant is authorized to subcontract for professional and technical services in support of the Work Program, which may include but not be limited to land use economics, housing strategies, and graphics preparation. Consultant retains overall responsibility for conduct of the Work Program. Subcontracts will be let at no additional expense to City. Section 3 - Schedule Consultant will complete the Draft General Plan Program for the City of Grand Terrace according to the schedule indicated herein. In the event of delays which are not the result of Consultant action which cause postpone- ment of delivery of work products, Consultant shall be granted a day -for -day extension of the schedule for each day of delay. Section 4 - Work Program Exhibit A contains a listing of work products for each component of the General Plan Update Program. These products represent the end products Of the Work Elements identified for each component and will form the core of the Draft General Plan. In order to provide a basis for discussion in the pub- lic, participation workshops and to generate input from concerned public agen- cies, the Consultant will prepare a series of working papers, which will repre- sent interim work products by which progress toward completion of the General Plan Update Program can be measured. Section 5 - Notices All required notices pursuant to this Agreement shall be given by United States mail, postage prepaid, addressed to the principal parties here- to, as follows: Ms. Virginia Farmer City of Grand Terrace 22795 Barton Road Grand Terrace, California 92324 QM Ln R. Dale Beland, AIA, AICP, President Beland /Associates, Inc. 16 South Oakland Avenue, Suite 204 Pasadena, California 91101 IN WITNESS HERETO, the parties cause this Agreement to be executed on day and year set forth herein. ATTEST: By: APPROVED AS TO FORM By: City Attorney mm CITY OF GRAND TERRACE A Municipal -Corporation By: BELAND/ASSOCIATES, INC. A California Corporation By: President Beland/Associates, Inc. EXHIBIT "A" .SCOPE OF WORK The State of California published revised General Plan guidelines in 1981. We believe we were among the first consultants to use these new guide- lines for General Plan preparation in our work for the cities of Ontario and Beaumont. In preparing the Grand Terrace General Plan Program, we propose to follow the new state guidelines, tailored as necessary to fit local conditions. Elements from the County General Plan which are amended in the Program will be reorganized to conform to current guide- lines. PHASE 1: RESEARCH AND ANALYSIS OF THE "STATE OF THE CITY": GRAND TERRACE TODAY Purpose: • To identify, locate and collect all data that should be considered in preparation of the General Plan; • To describe basic economic factors which will affect the City for the life of the General Plan; • To establish a working relationship between City staff, the consultant team, and the Planning Com- mission; • To identify significant issues, problems and oppor- tunities which are important to the City; and • To identify and discuss community directions im- plied or stated by public agency plans and by actions of the private sector. TASK 1.1 DATA COLLECTION/REVIEW The consultant team will review all relevant available - -- material documenting the natural and man-made en- vironment in Grand Terrace. This will include data and maps on: • Land use; • Demography; IZ-M ' Beland/Associates, Inc. • Housing; • Utilities; • Community facilities; • Geology/Hydrology Available data and maps describing the traffic and circulation situation will be included as provided by C. G. Engineering. We will not restrict ourselves, however, to published sources of information. During Task 1.1, the consultant team will also contact knowledgeable members of the community con- cerning business activity, real estate trends, and other fac- tors which affect the General Plan. Persons and groups to be contacted will include: • Realtors; • Developers active in the City; • Major owners of undeveloped property; and • Representatives of neighborhood associations. TASK 1.2 INTERGOVERNMENTAL IMPACT ANALYSIS Grand Terrace is affected by the actions of other govern- mental agencies. Among these jurisdictions (whose future intentions greatly impact planning for the City) are the fol- lowing: • County of San Bernardino; ' Adjacent incorporated cities; • Water and Flood Control Districts; • School districts; ' SANBAG; and ' CALTRANS. During Task 1.2, the consultant team will contact these other jurisdictions (and additional jurisdictions suggested by City staff) to understand their plans and programs and the means by which they will interact and impact the City of Grand Ter- race. - 7- Boland/Associates, Inc. TASK 1.3 ECONOMIC BASE/MARKET SUPPORT ANALYSIS This work task will establish a realistic framework for formu- lation of land use alternatives. The consultant team will identify basic industries and near- and long-term growth prospects of the key contributors to the economic base. Mar- ket support for industrial, commercial, and residential growth, plus likely employment, phasing and absorption for these uses, will be assessed using existing available data. PHASE 1 WORK PRODUCTS Individual tasks within Phase 1 will result in working papers for review with City staff. All involved staff members, plus members of the Plan- ning Commission and City Council, will receive a General Plan looseleaf notebook, designed to hold all working papers and published materials generated in the WorkProgram. (The City may wish to designate addi- tional persons or groups to receive the Plan notebook) . All General Plan research materials will be delivered to the City in 20 copies. The General Plan and all working papers will be published in looseleaf form. Our purpose here is to provide not an end product, but a process, the beginning of a system for Grand Terrace which will enable it to make changes to the General Plan as the need arises. We believe we have a responsibility to develop a General Plan which provides the capacity for change within itself. This capacity for change is essential for a commun- ity like Grand Terrace, which will grow and change long after we, the consultant team, have completed our work. In addition to the working papers prepared as each task is concluded within Phase 1, two documents will be published at the conclusion of this phase. These reports will synthesize the Phase 1 work effort, and can be described as follows: • "State of the City" Report This report will establish the foundation for the Master En- vironmental Assessment and the General Plan EIR. It will aggregate all available information about the natural, man- made and socioeconomic environment of Grand Terrace, in a form which makes it easy to update as revised information becomes available. • Draft Community Development Statement The Draft Community Development Statement is the direct precursor to the formulation of new General Plan goals and objectives, which will occur during Phase 2. It will repre- sent the consultant team's evaluation of current directions, as evidenced by plans, programs and expenditure patterns by the City of Grand Terrace and by other agencies which operate within it. - 8- Beland/Associates, Inc. Following publication of these two documents, the consultant team will hold workshop sessions with staff, Planning Commission and City Coun- cil to discuss Issues raised, particularly those in the Draft Community Development Statement. These workshop sessions will conclude Phase of the Work Program. - 9- Beland/Associates, L-r— PHASE 2: DRAFT GENERAL PLAN Purpose: • To prepare a General Plan which satisfies legal require- ments and which is responsive to new State General Plan and Housing Element guidelines; To address local issues which greatly affect the future development of Grand Terrace, and to involve city de- cisionmakers and the community at large in the discus- sion of those issues; and • To present the Environmental Impact Report for the Gen- eral Plan in a format which is useful to the city beyond the review and adoption process. TASK 2.1 DRAFT COMMUNITY GOALS Goals definition is the first task of General Plan prepara- tion. It is also one of the most important. From the Draft Community Development Statement and input re- ceived during the workshops, the consultant team will prepare a preliminary definition of community goals for Grand Terrace. Once complete, we will hold a public meeting to discuss these preliminary goals. We should emphasize that we do not intend to develop the kind of generalized goals which are typically included in General Plans. These standard "promote the general wel- fare" goals are merely expressions of functions which any city ought to carry out. The General Plan goals for Grand Terrace will be community -specific and will represent con- crete, deliberate choices about what citizens want their community to be. TASK 2.2 LAND USE ALTERNATIVES Task 2.1 and 2.2 will overlap. Community goals cannot be finalized without discussion of future land use development options. The consultant team will present three alterna- tive development concepts for review by City staff, City Council, and Planning Commission. (At the City's dis- cretion, an additional meeting will also be held to discuss these alternatives with the public) . Having received in- put from the City concerning the most desirable alterna- tive, the draft General Plan goals will be re-examined to ensure that the selected alternative and stated goals are consistent and reinforcing. -10- Boland/Associates, kie. TASK 2.3 PRELIMINARY HAZARDS, NATURAL RESOURCES AND CULTURAL RESOURCES ELEMENTS The new State guidelines have placed the nine mandated components of the General Plan into six new subject areas: • Hazards • Natural Resources • Aesthetic, Cultural and Recreational Resources • Community Development (including Land Use) • Housing • Infrastructure (including Traffic and Circulation) By dealing with the hazards, natural resources and cul- tural resources aspects of the Plan first, we are able to systematically establish a linkage between the land, its characteristics (both limitations and resources) and the suitable use thereof. These elements also establish a frame- work for determinatwion of the future "best use" of the land. TASK 2.4 PRELIMINARY COMMUNITY DEVELOPMENT ELEMENT This element introduces the social, economic and political needs of the community into the Plan, and includes the Land Use Element as it was formerly called under the old guidelines. TASK 2.5 PRELIMINARY INFRASTRUCTURE ELEMENT Many General Plans are ineffective because their policies for circulation and utilities are not consistent with their overall land use and development plans. The infrastructure element will examine the full range of physical improvements necessary for sewer and water facilities, police and fire pro- tection, flood control, circulation and parking. Evaluation of current and proposed system capacities for such physical improvements, and description of related policies for support of planned land use development will be supplied to Consultant by C. G. Engineering. The expanded circulation element draft material, as prepared by C. G. Engineering, will be incorporated into the Infra- structure Element as directed by the City Representative. Beland/Assoclates, Inc. TASK 2.7 PRELIMINARY HOUSING ELEMENT AND H.A.P. Unlike guidelines prepared by the Office of Planning Re- search (OPR) for the other elements of the General Plan, Housing Element guidelines were developed by the State Department of Housing and Community Development (HCD) . The contents of the Housing Element have been more nar- rowly defined, and HCD tends to be more rigorous than other State agencies in its review of draft elements. Recommendations from HCD are often a source of difficulty, since policies and programs which HCD expects to find in Housing Elements can frequently be unacceptable to local government. Although the Housing Element guidelines are no longer mandatory, it has been our experience that the Housing Element still presents the greatest potential for controversy in General Plan adoption. Therefore, prior to developing the Preliminary Draft of the Housing Element itself, we will prepare a brief summary of Housing Element guidelines, for discussion with the Council and Planning Commission. We anticipate that this procedure will reduce some of the com- munity friction which can accompany housing issues, and will consequently aid the review and adoption process. In addition, the consultant team will prepare a draft Housing Assistance Plan (HAP) based upon the policies of the draft Housing Element and available County data concerning past/present funding allocations. Special care will be taken to evaluate the proposed "Fair -share allocation" for low and moderate -income housing as it may affect the City of Grand Terrace. TASK 2.8 MASTER ENVIRONMENTAL ASSESSMENT (MEA) /E.I.R. Task 1.1 establishes the groundwork for completion of the MEA, which has two parts. Part 1 of the MEA is the lengthiest part, the description of the existing environ- ment. It follows directly from the "State of the City" re- port. Part 2 is completed at this point in the work pro- gram, and evaluates the environmental effects of the ele- ments of the General Plan, both individually and collectively. The two parts together comprise the MEA and serve as the Environmental Impact Report for the General Plan. After the adoption of the Plan, Grand Terrace will be able to use Part 1 of the MEA as the reference document for future Environmental Impact Reports on the individual pro- jects, both public and private. Part 2 serves as a defini- tion of the "environmental bucket", establishing the range of impacts within which new projects are expected to fall. -12- Wand/Associates, Inc. , Evaluation of new development will then be focused on site - specific impacts which are easily quantifiable (such as traf- fic, runoff, utility demand, etc.) . It will be possible to assess the consistency of proposed development with the range of impacts anticipated by the Plan. TASK 2.9 DRAFT GENERAL PLAN The Draft General Plan is the combination of all work tasks completed to date. The consultant team will prepare the Draft General Plan for review and comment, both by the citizens of Grand Terrace and by other public agencies. -13- Beland/Assoclates, Inc. PHASE 2 WORK PRODUCTS As with Phase 1, working papers will be produced during each of the Phase 2 tasks. By the completion of Task 2.7, all elements of the Plan will have been developed in Preliminary form. We suggest holding a study session with the City Council and Planning Commission at this point in the program, in order to discuss these elements. The Draft General Plan, including the General Plan map, will be pre- pared in 50 copies. In addition, a popular summary of the General Plan policies and map will be prepared for separate distribution. We antici-- pate a newspaper or brochure format, and circulation through a wide- ranging, informal distribution network, including service clubs, schools, merchants, etc. We believe that this summary will help inform the com- munity about the major recommendations of the General Plan, thereby stimulating discussion during the review period. -14- Beland/Associates, kvimo - PHASE 3: GENERAL PLAN REVIEW, AND ADOPTION AND IMPLE- MENTATION Purpose • To allow for public discussion of the General Plan; • To circulate the General Plan and the Master Environmental Assessment for review by other public agencies; ' To ensure the City is familiar with all work products and is able to utilize them in the decision making process; and • To deliver the General Plan and Master Environmental Assess- ment in formats which are easy to understand and to use, and which are easy to update as conditions change. TASK 3.1 PUBLIC HEARINGS The consultant team will carry all work products through the public review and comment period. We anticipate a need for at least two public hearings during this period. TASK 3.2 PRE-PRINT DOCUMENTS The consultant team will review the Draft General Plan and Master Environmental Assessment as directed by City staff. Prior to preparing the final versions of these documents, we will submit a preliminary copy for internal review by City staff. This review is Intended to ensure that all changes to the Draft have been incorporated. We suggest .that at this point in the work program these documents be reviewed by the City Attorney to determine their legal standing. TASK 3.3 FINAL DOCUMENTS Following approval of the "pre-print" copies of the General Plan and Master Environmental Assessment, these documents will be readied for printing and reproduced in 50 copies. In- cluded will be 150 copies of the General Plan and summary plus two copies of a colored land use policy map. PHASE 3 WORK PRODUCTS Phase 3 work products are the adopted General Plan,and the Master En-_-- vironmental Assessment prepared in looseleaf format in three-ring binders. This permits portions of the documents to be updated or amended as nec- essary, while the remaining pages are left unchanged. It also prolongs the useful life of the Master Environmental Assessment, permitting new data to be added to keep the document current. Because the MEA is separate from the General Plan, it can be updated ad- ministratively, without going through a lengthy public hearing process. -15- Beland/Associates. lna. 480 _SCHEDULE & COST It has been our experience that an intensive work program, with a sched- ule that makes progress toward adoption easily visible, maintains public interest and assures good understanding and acceptance of the final pro- duct. Slower programs usually cause frustration and apathy within the community. For this reason, we propose to complete the Grand Terrace General Plan Program over a six-month period. Initial estimates of sched- uling for the various phases are as follows: • Phase 1: Six Weeks; • Phase 2: Twelve Weeks; • Phase 3: Six Weeks. -16- Boland/Associates, Inc. GRAND TERRACE GENERAL PLAN UPDATE BUDGET ALLOCATIONS PHASE 1: RESEARCH AND ANALYSIS OF GRAND TERRACE TODAY Task 1.1 Data Collection/Review .......................... $ 1,500 Task 1.2 Intergovernmental Impact Analysis ............... 500 Task 1.3 Economic Base/Market Support ................... 2,500 $ 4, 500 PHASE 2: DRAFT GENERAL PLAN Task 2. 1 Draft Community Goals .......................... $ 1,000 Task 2.2 Land Use Alternatives.. Task 2.3 Preliminary Hazards, Natural .Resources ' 2,500 Task 2.4 and Cultural Resources Elements .................. Preliminary Community Development Element..... 1,500 Task 2.5 Preliminary Infrastructure Element (Excluding 2,000 Traffic and Circulat' ) ton _ _ 500 Task 2.7 Preliminary Housing Element and HAP.. ........................ . 4, 000 Task 2.8 Master Environmental Assessment E. I . R.. 2,000 Task 2.9 Draft General Plan .............................. ...• 2,000 $15,500 , PHASE 3: GENERAL PLAN REVIEW, ADOPTION AND PUBLICATION Task 3.1 Public Hearings.. .... $ 1,000 Task 3.2 Pre -Print Documents (including •revisions) ...... 3,000 Task 3.3 Final Publication..... ..... , . 3,500 ................... $ 7, 500 PROJECTED BUDGET: Phase 1 - $ 4, 500 Phase 2 - 15,500 Phase 3 - 7,500 $27, 500 -17- $27,500 Beland/Associates, Inc. AFFIRMATIVE ACTION POLICY It is the policy of Beland/Associates, Inc. (B/A) that all employees and potential employees be treated fairly in all matters pertaining to the condition of employment. Recruitment, hiring, promotions, assign- ments, compensations and benefits, termination and layoffs shall be conducted without regard to race, sex, religion, national origin, or age. These conditions also apply to individuals with physical and mental limitations where basic job qualifications are met. B/A recognizes its commitment as an affirmative action employer and participates in the spirit and tenets of affirmative action. A program which emphasizes the concepts of equal employment for potential employees and all employees alike has been instituted and is adhered to by the firm. The staff, clients, and vendors have been or will be informed of B/A's affirmative action policy and programs to ensure that this policy is carried out. Ultimately, affirmative action is a management responsibility. B/A's President is responsible for coordination of the Affirmative Action Progr m, ensuring that equal employment policies and procedures are foll-�d throughout the corporation. (.DPale eland, AIA, AICP President -18- 4 11 SCOPE OF WORK FOR GENERAL FINANCIAL CONSULTING SERVICES (EXPANDED CONSULTING SERVICES) PHASE I -REDEFINE AND PRIORITIZE CITY/AGENCY GOALS This initial phase is to establish a firm foundation and direction for the implementation services which will ensue. These services will obviously have a definite long term impact upon the City's future economic vitality. The firm selected (contractor) will base his work upon goals previously established by the Community and from discussions with City/Agency staff. The following goal areas will be reviewed: A. Identity and Image B. Development, Existing and Proposed C. Public Facilities D. Public Services (Level of Service) E. Social Services, Facilities (Schools, in particular) F. Redevelopment (A Catalyst) PHASE II - IDENTIFY CITY/AGENCY STRENGTHS In this phase the contractor will focus on the strengths which the City of Grand Terrace can mobilize toward attracting commercial and industrial de- velopment consistent with goals and objectives confirmed in Phase I. The following exemplifies community strengths which should be harnessed: A. The Community is not hampered by bureaucracy; developer applications for building permits are expeditiously managed. B. The Community/City has not, and does not expect to levy a property tax. C. The City has excellent water resources and has an electric generating plant within close proximity to proposed commercial/industrial development sites. D. The Community has controlled its growth and has not been plagued by urban sprawl. E. The Community has railroad and freeway access. F. The Community benefits from aggressive, dynamic leadership. PHASE III - IDENTIFY CITY/AGENCY WEAKNESSES Typical to any geographic area where more than one community is desirous and able to provide sites which are conducive to development, the City of Grand Terrace must compete with the neighboring Cities of Colton, Riverside, San Bernardino, Loma Linda, and Redlands for development opportunities. "In - this competitive process, it is obviously essential for the City of Grand Terrace to leverage its strengths - as previously discussed herein. However, it is also important for the City of Grand Terrace to recognize its weaknesses, such that these weaknesses are mitigated to the extent practicable. Further, weaknesses such as topography and a limited population (purchasing power) should be understood such that development pursuits by the City are realistic, thereby producing near -term results. PHASE IV..- IDENTIFICATION OF DEVELOPERS (AND END -USERS) COMPATIBLE WITH Work involved in this phase will include identification of prospective de- velopers and end -users who represent probable candidates for immediate development, based on their past performance, area of specialization and potential Citywide interests in the redevelopment project areas. The contractor wi expose candidate developers to the development opportunites available in Grand Terrace. Applying the contractors knowledge in the use of redevelopment as a catalyst for development, the contractor will use its best efforts to encourage such candidate developers to commit for near -term development within the redevelopment project area. PHASE V - IDENTIFY BASIC DEMANDS FOR LAND USES An important portion of work required to complete this has been performed by a Land Use Economist - Alfred Gobar and Associates. We consider this independent analysis essential to import objectivity and a conservative bias in assessing market demand for the range of land uses which may be accomodated within the reeve opment project area. The analysis will be utilized by the contractor in conjunction with the overall development implementation program proposed herein. PHASE VI - IDENTIFY AVAILABLE SITES AND PROBABLE ASSEMBLY COSTS This phase of work will require meetings with incumbent landowners within the project area, throughout the city, to determine current attitudes of the landowners regarding questions such as: A. Are they interested in selling their properties? At what price? B. Do they prefer all cash? Will they accept terms? If so, what terms are acceptable? Are purchase money mortgages with tax-exempt interest rates acceptable.(to mitigate immediate cash outlays)? C. Are any of the owners desirous of owner- participation? Are any interested'in participating with developers as limited partners? Are there existing owners who will maintain their current facilities, but would cooperate in exterior modifications to their facilities for purposes of becoming compatible with development standards and design criteria to be developed pursuant to the work proposed herein? D. Are there owners who prefer not to sell at any price? From the survey of owner attitudes, the contractor will identify disposition parcels which are more readily and more economically feasible of immediate assembly. Depending on strategic location of these parcels, the contractor will expose these parcels first -to prospective developers who are desirous of developing in the immediate near future. The contractor will also prepare during this phase, any acquisition costs, legal and administrative costs associated with possible land assembly. -2- PHASE VII - INVENTORY EXISTING INFRASTRUCTURE AND IDENTIFY NEEDED INFRASTRUCTURE During this phase the contractor will, in concert with the City/Agency staff prepare a report which will inventory existing infrastructure and identify needed infrastructure required to attract desired developments. The areas included in this phase will be: A. Sewer System Including Treatment Capacity B. Storm Drains C. Electrical Distribution System D. Telephone System E. Gas Distribution System F. Water Distribution System Including Fire Flow Requirements PHASE VIII - IDENTIFY METHODS OF FINANCING AND SELECT FINANCING TEAM During this phase the contractor will discuss and review the feasibility of utilizing all available financing techniques such as Tax Allocation Bonds, Residential and Commercial Mortgage Revenue Bonds, Industrial.Revenue Bonds, Certificates of Participation, Assessment District Financing, Lease Revenue Bonds, and other tax exempt financing methods. Also included in this phase will be the contractor's assistance in the selection of requisite Bond Underwriters, Trustees and other experts as necessary to effectuate a successful bond issue as may be deemed appropriate by the Agency. Services under this phase do not include the actual structuring and preparation of offering circulars requisite to actual issuance of notes or bonds. PHASE IX - PREPARE DEVELOPMENT PLAN AND PROGRAM The Development Plan will incorporate and interrelate data from the above listed tasks such as existing and needed infrastructure, available sites, site assembly costs, basic demands for land uses, and developer interest. The development plan will incorporate a public infrastructure network and phasing plan. The Plan will present design concepts for establishing a theme for the Redevelopment Project through the use and control of architectural design, landscape design, and the design of public facilities. In order to guide the future preparation of development standards and CC&R's, a design guideline outline will be required. PHASE X - PREPARE MARKETING BROCHURE A Marketing Brochure will be designed in two units: A. Solicitation Brochure: This brochure will —Fe —designed to get the attention and interest of selected development companies and potential users in the City of Grand Terrace and their Redevelopment Projects. It will make strong statements regarding the location, city, and development plan, as well as the City's interest in cooperating with developers in order to expedite and facilitate development. The Solicitation Brochure will be designed as an accordian fold out from a 3 3/4" x 8 1/2" size. - 3- B. Data Pak The Data Pak will be designed as a 9" x 12" folder which will be filled with up-to-date data pertinent to particular projects. The folder format allows for continual updating as well as preparation for a specific developer or project. The Solicitation Brochure and Data Pak will be designed to work together in order to obtain interested participants and to provide them with necessary data. Note: All documents produced under this contract will be furnished to the agency camera ready. PHASE XI - DEVELOPER SOLICITATIONS During this phase the contractor will proceed with a developer solicitation program consistent with and in pursuit of the goals established in Phase i of this program. The contractor's required development, economic trends, responsible developers, creative financing methods and the intricacies in- volved in dealing with all phases of private development will enhance successful Project implementation for the City of Grand Terrace. The methods to be used during this phase will be invitational presentations, mailings to qualified developers and users, and marketing follow-up. PHASE XII - DEVELOPER NEGOTIATIONS Services included in this phase will involve actual negotiations with interested developers who have expressed interest in the projects. The contractor must have knowledge of both the private and public sector in structuring real estate transactions which recognize today's economic adversities, but still "make sense" to the City/Agency, as well as the Developer. PHASE XIII - DEVELOPER AGREEMENTS The contractor will prepare as a result of negotiations with developers, Exclusive Rights to Negotiate leading to Disposition and Development Agreements; and with owner participants, Memorandum of Understandings leading to Owner Participation Agreements. During this process the contractor will, in concert with the City staff, assist the Agency with state law requirements which must be satisfied relative to site assembly and land disposition. Such assistance will include financial feasibility analysis, assistance in completing required environmental documents and preparing the report and facilitating the required public hearings pursuant to Section 33433 of the Health and Safety Code. -4- MEMORANDUM DATE: February 11, 1983 TO: Ed Clark, Finance Officer FROM: Alex Estrada, Engineering. SUBJECT: General Plan Requirements EB 111993 F1NAN�E pEPARiMENj 12-10.1016 Per your request on February 10, 1983, I communicated with the State Department Office of Planning & Research (OPR). I asked staff if they knew of any cases where a county or city did not prepare or comply with the General Plan Requirements as mandated by state law. Their response was as follows: 1) In 1979 Mendocino County was sued by a group of citizens for not updating its general plan. The judge ruled in favor of the citizen group and ordered that no new building permits be issued until the general plan was updated and approved by State OPR and State Housing & Community Development. 2) San Benito County updated its general plan and submitted a draft to State OPR in November, 1982, for their review and comments. State OPR returned the draft with its comments and recommendations. San Benito County proceeded with the adop- tion of the general plan without including the State's comments and recommendations. The State is proposing sanctions against the County at this time. 3) Citizen groups in San Juan Bautista and Turlock filed suits for not updating the general plan. However, these cs'ti�� had an authorized extension issued by the State OPR. This extension exempts ci ieG from any 1 asuits. At this -time, the City of errand Terrac-e does not have ain. Pxi-Anc;nn However, the State is sending the C'ty the necessary forms in order to prevent any u ure awsuits regarding the general p an. The State also indicated that tTie �i�y s ula consider preparing a Recreational Element as part of the General Plan. Although it is not mandated, this element would allow the City to require proposed sub- divisions to dedicate land for City parks and recreational - purposes, as specified under the Quimby Act'. This is an item that the City may want to include in updating its General Plan. AE/lbk p---rnC.1,4,j— C G ENGINEING Planning and Engineering FEBRUARY 24, 1983 CRA Agenda Item 1 3 Mr. Edward R. Clark Finance and Administrative Services Officer City of Grand Terrace 22795 Barton Road Grand Terrace, California 92324 February 23, 1983 KPIC VEF FEB ? a i,983 ;iTY OF GRAND TERRACE Subject: Pending Engineering Services Contract - General Plan and Expanded Circulation Element Dear Mr. Clark: As a follow-up to the recent discussions with you regarding the review by you and your staff and the subsequent recommendation contained in your staff report for the pending engineering services, C G Engineering proposes the following be considered as an amendment to our modified proposal dated January 21, 1983. We feel the best interests of the City will be served if we proceed with the engineering to complete the required General Plan as outlined in our proposal in coordination with Beland/Associates, Inc. No change to the lump sum fee for General Plan services shown on page 8 of the proposal would be made. We suggest modifying the scope of work and method of payment for the Expanded Circulation Element portion of the proposal. The scope of work would include a statement to clarify that in the event a developer or developers proceed with completion of traffic or other studies which are made available and will be information required in the completion of the Expanded Circulation Element, the data will be included as a part of our study and will not be duplicated. We suggest changing the fee amount shown on page 8 of the proposal to be on the basis of time and materials with the estimated cost of $18,800 to complete all services shown in the scope of work section for the Expanded Circulation Element. We feel there are two advantages to be considered in adopting this approach: 1. In the event that a developer or developers provide data such as traffic studies and other information essential to completing the services for the Expanded Circulation Element, C G will incorporate that data thereby reducing the cost to the City for C G to assemble the data. 2627 S. WATERMAN AVE., SUITE E • SAN BERNARDINO, CALIFORNIA 92408 9 (714) 824-2420 2. The second advantage to the City would be that in the event a determination is made that the secondary access is found not to be feasible, then the work could be terminated in accordance with coordination by the City staff and qualifications to be contained in the contract. The costs to the City would be only those incurred to that date. We are hopeful the above proposed modifications will be in the best interest of both parties and look forward to serving the City in completing these services. Very truly your , ohn A. Starner Vice President JASaj CLARR (09) PE1NG 0111 c� PppRO� A� �pUN CITY OF GRAND TERRACE COUNCIL MINUTES SPECIAL MEETING - FEBRUARY 9, 1983 C GFEB 2 41QA1 &to► AGENDA ITEM NO. A Special Meeting of the City Council of the City of Grand Terrace was called to order at the Community Center, 22140 Barton Road, Grand Terrace, California, on February 9, 1983, at 3:06 p.m. PRESENT: Hugh J. Grant, Mayor Jim Rigley, Mayor Pro Tempore Tony Petta, Councilman Roy W. Nix, Councilman Barbara Pfennighausen, Councilwoman Seth Armstead, City Manager Ivan Hopkins, City Attorney Myrna Erway, City Clerk ABSENT: None The meeting was opened with invocation by Councilman Nix, followed by the Pledge of Allegiance, led by Mayor Grant. Mayor Grant announced the Special Meeting was called for the purpose of holding a Closed Session to discuss personnel matters. CLOSED SESSION Council recessed to a Closed Session at 3:08 p.m., with the City Manager and the City Attorney in attendance. RECONVENE The Special Meeting reconvened at 4:58 p.m., with all members present. Mayor Grant announced that Council considered personnel matters, with no action taken. ADJOURN Mayor Grant adjourned the Special Meeting to be held at the Terrace Road, Grand Terrace, on Thursday, Council will immediately recess -to APPROVED: Mayor Page 1 2/9/83 Meeting at 4:59 p.m. to an Adjourned Special View Elementary School, 22731 Grand Terrace February 10, 1983, at 4:00 p.m., at which time a Closed Session. - Respectfully submitted, it erc r PENDING CITY, COUNCIL APPROVAL CITY OF GRAND TERRACE FEB 2 4 9 COUNCIL MINUTES (COUNCIL AGENDA ITEM # ADJOURNED SPECIAL MEETING - FEBRUA0 10, 1983 An Adjourned Special Meeting of the City Council of the City of Grand Terrace was called to order at the Terrace View Elementary School, 22731 Grand Terrace Road, Grand Terrace, California, on February 10, 1983, at 4:04 p.m. PRESENT: Hugh J. Grant, Mayor Jim Rigley, Mayor Pro Tempore Tony Petta, Councilman Roy W. Nix, Councilman Barbara Pfennighausen, Councilwoman Myrna Erway, City Clerk ABSENT: None The Mayor announced this Adjourned Special Meeting is a continuation of the Special Meeting held on Wednesday, February 9, 1983, for the purpose of conducting a Closed Session to discuss personnel matters. CLOSED SESSION Council recessed to a Closed Session at 4:05 p.m., with Virginia Farmer and Randy Anstine in attendance, on an individual basis. RECONVENE r Council reconvened the Adjourned Special Meeting at 5:35 p.m., with all members present. The Mayor announced that Council met in Closed Session to discuss personnel issues, and no decisions were reached. ADJOURN The Adjourned Special Meeting adjourned at 5:35 p.m. The next regular meeting will be held at 5:30 p.m. on February 10, 1983. Respectfully submitted, City (Mrk APPROVED: r Mayor Page 1 2/g0/83 CITY OF GRAND TERRACE 4 FEB 2 41983 Q�Np,NP'j COUNCIL MINUTES �+ REGULAR MEETING - FEBRUARY 10, 1983 COUNCIL AGENDA LTJEV a A regular meeting of the City Council of the City of Grand Terrace was called to order at the Terrace View Elementary School, 22731 Grand Terrace Road, Grand Terrace, California, on February 10, 1983, at 5:42 p.m. PRESENT: Hugh J. Grant, Mayor Jim Rigley, Mayor Pro Tempore Tony Petta, Councilman Roy W. Nix, Councilman Barbara Pfennighausen, Councilwoman Seth Armstead, City Manager Ivan Hopkins, City Attorney Joe Kicak, City Engineer Myrna Erway, City Clerk ABSENT: None The meeting was opened with invocation by Reverend Craig Miller, Highgrove United Methodist Church, followed by the Pledge of Allegiance, led by Ed Clark. CLOSED SESSION Council recessed to a Closed Session at 5:42 p.m., with Gloria Flood in attendance. RECONVENE The regular meeting reconvened at 6:16 p.m., with all members present. Mayor Grant announced that the Closed Session would reconvene at the end of the Council meeting agenda. Recess was called at 6:17 p.m. and reconvened at 6:25 p.m., with all members present. ITEM DELETED FROM THE AGENDA 8A - FY 1982-83 Proposed Budgetary Reductions. APPROVAL OF MINUTES (January 27, 1983) CC-83-22 Motion by Councilman Nix, Second by Councilman Petta, ALL AYES, to approve the Minutes of January 27, 1983, as presented. CONSENT CALENDAR The following item was removed from the Consent Calendar: Page 1 2/10/83 + 3B - Rat*justment for Ballfield Lights CC-83-23 Motion by Councilman Nix, Second by Mayor Grant, ALL AYES, to approve Item 3A on the Consent Calendar - Check Register No. 021083. BALLFIELD LIGHTS RATE ADJUSTMENT The Community Services Director advised that effective January 1 the City was changed from a GS-2 lighting rate to a GS-1 rate, which eliminated a monthly demand charge of $212.00. The GS-1 rate increases the hourly rate by 37 percent. Under the new rate schedule, only the users will be paying the lighting fees. Stated that under the $5.00 per hour rate charge, the City has collected a total of $877.50 for user fees, and the total expenditures for the lights has been $2,528.00. Recommended increasing the rates from $5.00 to $7.00 per hour for the use of the ballfield lights, which should prevent any future cost overruns. Councilman Nix requested that Staff provide information on the number of hours per month the lights have been utilized, to study the utilization of the lights over the next few months, then report the usage before and after the rate increase to indicate what impact this action will have. CC-83-24 Motion by Councilman Rigley, Second by Councilwoman Pfennighausen, ALL AYES, to approve the rate adjustment from $5.00 to $7.00 per hour for the use of the Terrace Hills ballfield lights. PUBLIC PARTICIPATION Ken Rinderhagen, 12738 Wilmac, (1) Stated at the recent Parks & Recreation Committee meeting, the Community Services Director estimated it would cost approximately $3,000 for the Little League to run the ballfield lights during its season; the Committee proposed that the City subsidize the Little League lighting program for approximately $1,000. (2) Stated the installation of a donated flag pole at the park will be coordinated with the Engineering Department. (3) Stated that in response to a proposal from the City Manager to the Committee Chairman that the Committee undertake the scheduling of the ballfields, the Committee unanimously voted in opposition to taking over any of the projects of the Community Services Department; is indicated in the Committee minutes. John Salas, President of Colton/Terrace Little League, stated they are trying to reduce the number of practices under the lights; outlined costs for the League and stated it would be difficult to meet expenses with the addition of $3,000 for the use of the lights; stated all volunteer help has been used to establish the ballfield; requested City assistance to help defray the cost of the lights. Mayor Grant stated this matter will be considered at the next Council meeting. Dick Rollins, 22700 DeBerry, stated he realizes how precious freedom is, feels strongly about what is happening in our community, and has Page 2 2/10/83 been an efAusiastic supporter; hopes thir s will be resolved and that there will be harmony so the City can go forward once again with enthusiasm to work together for the City. COMMISSION & COMMITTEE REPORTS PARKS & RECREATION COMMITTEE Chairman Dick Rollins recommended holding some funds from the lighting fees in reserve for vandalism; Little League has requested that the City consider defraying some of the lighting cost. HISTORICAL & CULTURAL ACTIVITIES COMMITTEE CC-83-25 Motion by Councilwoman Pfennighausen, Second by Councilman Rigley, ALL AYES, to accept the resignation of Hazel Fuller from the Historical & Cultural Activities Committee, with regret. Directed Staff to send a letter of appreciation to Mrs. Fuller. CRIME PREVENTION COMMITTEE CC-83-26 Page 3 2/10/83 Councilman Nix recommended an increased concentration of law enforcement in the area of Mt. Vernon and DeBerry, due to the residents reporting a high rate of vandalism in that area; requested that Staff submit a report to Council on the situation with recommendations such as the installation of additional lights. EOC COMMITTEE Councilwoman Pfennighausen reported that the communication section of the EOC Committee will be meeting this weekend in the EOC Conference Room to set up and test equipment procedures. Stated applications are being accepted at this time for membership on the Committee. Vic Pfennighausen reported his group, including members of the Blue Mountain Radio Club, will have a workshop Saturday in the EOC Conference Room to run communications tests and to work on the generator. CONTRACT AWARD - DATA PROCESSING The Finance/Administrative Services Officer advised the RFP`s were circulated for computer service, which revealed only two companies which could be considered - Rapid Data and Alexander Grant, the present computer service company. Recommended continuing with Alexander Grant for computer services, since changing systems would require a $2,000 initial set-up charge. Motion by Councilman Nix, Second approve the Staff recommendation Alexander Grant Company. POLICE CHIEF REPORT by Councilman Petta, ALL AYES, to to continue computer services with The City Manager announced that Captain Ferronado will be replacing Captain Schuyler. Stated Captain Ferronado has reviewed some of the changes ithe reporting process to betterl"5efine problems; will be attending Staff meetings, discussed shift coverage and overlapping the traffic cars with the City of Loma Linda. Mayor Grant stated there has been no change in the law enforcement contract negotiations. Stated the City is awaiting a letter which is to list items agreed upon with Supervisor McKenna. Councilwoman Pfennighausen questioned why it took 10 minutes for the law enforcement officers to respond to the recent accident on Barton Road. The City Manager stated the officers were on a shift change; this matter will be corrected; stated all three ladies involved in the accident are reported to be okay. CITY MANAGER REPORT (1) The City Manager distributed a Group W Cable Television status report. The City Engineer stated that Group W Cable Television had proposed locating 18-inch-high utility boxes to service the individual homes at every other property line; discussed this with the City Attorney, due to a safety hazard concern. The Company plans to install facilities similar to those provided by SCE for their underground facilities, which will be 36 inches high and will be spaced at approximately 1,500 feet along the curbline. (2) The City Manager stated a new street sweeping map will be circulated to the residents in the March 1 utility billing. CITY COUNCIL REPORTS Councilwoman Pfennighausen reported the following: (1) She and the City Engineer met February 8 with six homeowners on Miriam Way backing onto Barton Road regarding the proposed improvement project on Barton Road; commended the City Engineer on his presentation to the homeowners; the residents concur they do not wish to give up any of their property for this project. (2) She and Mr. Pfennighausen met with the Fire Department regarding the auxiliary generator, and were advised that there is a less expensive generator with greater capacity and less maintenance costs; this will be pursued further. Councilman Rigley reported the following: (1) Recommended that Captai Ferronado be invited to attend the next Council meeting to be introduced; (2) Noted in reviewing the minutes of the meetings with the architect and the City Engineer that Mr. Zampese and Mr. DeBenedet are attending the meetings - questioned why they are attending. The City Manager advised they represent the Planning Commission; stated Mr. Zampese has been helpful, providing information regarding the land, storm drains, etc. Councilman Nix reported the following: (1) recommended that consideration of the FY 1982-83 budget reductions at the next meeting include discussion of the proposed FY 1983-84 budget; Page 4 2/10/83 (2) Referenced earlier discussion regarding subsidizing lighting expenses for the Little League; stated he feels adult organizations should pay for the usage of the lights, but might consider a different view for youth organizations. Councilman Petta (1) questioned the City Engineer on the status of e Barton Roa construction relative to the homeowners not wishing to relinquish property. The City Engineer stated there is sufficient right-of-way available to construct the road widening, but will preclude a sidewalk in that area. The project that was approved includes Federal funding of approximately $180,000; stated the project will need to be reviewed by the State and Federal Highway Administration officials to make sure the project will still be eligible for funding if sidewalks are not included - if approved, will present alternatives to Council; stated the project is workable and will probably require construction of some retaining walls close to the right-of-way. (2) Councilman Petta stated that he represented the Mayor at the Flood Control District Committee meeting; Gene Tidwell was also present; stated this committee is an advisory committee to the Board of Supervisors and was to recommend funding approaches to the Board of Supervisors, since the Flood Control District is out of funds; stated he made a motion, which was carried, and will be presented to the Board of Supervisors for consideration to: (1) Establish a flood control fee on each property to be developed, similar to our City's Capital Improvement Program; (2) establish a benefit assessment; and (3) establish a redevelopment agency. Mayor Grant reported the following: (1) Read a Proclamation esigna l-ng the month of February as "American Heart Month," which will be mailed to the San Bernardino County Heart Association; (2) Congratulated the following individuals who have birthdays in February: Roy Nix, Tony Petta, Barbara Michowski, Myrna Erway, Alicia Chavez, Linda O'Grattis, and Mike Luna; (3) Attended a special meeting of the IMA; a representative from the Department of Labor introduced details of a new Job Training Partnership Act which supercedes the CETA program. Stated the future of the IMA is questionable; (4) Attended LAFC meeting as an alternate. Mr. Larry Hendon gave an update on the forthcoming issue over the proposed incorporation of the community of Highland. Recess was called at 7:53 p.m. and reconvened at 8:08 p.m., with all member present. REVENUE/COST ALLOCATION SYSTEM REPORT Doug Ayres, Management Services Institute, reviewed the Revenue/Cost Allocation System Report, which had been presented to Council. Stated this report will assist Council in making decision on where to spend property taxes; stated the intent of Proposition Four is that those services which are enjoyed by less than the total public should be financed by fees or assessments, to allow tax funds to be used for police protection, fire protection, etc., for which fees �M/93 cannot bearged and which are services V the general public. Stated the study revealed that the City could realize an additional $426,000 in revenue if it charged for all items for which it can technically charge; found that $947,000 a year of the City's fixed assets are being depreciated, with only $150,000 a year being replaced, which is a larger percentage than most cities; found our City has been more frugal than other cities; stated the gas tax won't be adequate to replace the streets; the City's overhead rate of 13 percent for support services is very good. Information has been developed to apply each employee's services and fringe benefits to the appropriate cost centers; 37 cost centers have been identified. Stated the City must now prove annually that it is not making a profit. Recommended reviewing the lines of business to determine which ones are making a profit and which are losing. The State Constitution does not permit offsetting the winners against the losers. Stated the major results of the report are listed on pages 36 and 37. Stated if the revenue doesn't equal the cost, then the difference has to be made up by taxes. Recommended that Council consider what projects it wants to subsidize, then consider how additional revenue can be raised for the remainder. Stated an equitable form of raising revenue is through special assessments, by charging those who are receiving the benefit, which is more equitable than taxation. Stated a Capital Improvement Program is imperative - our City's is better than most. Stated development fees are quite often collected one year and not used until later, which the Constitution allows; fees may be collected one year and held in reserve for two more years. Recommended creating a Community Development Fund to simplify collecting revenue on a continuing basis and to permit a cash carry-over. In conclusion, recommended six items for Council consideration as outlined on page 55 of the report: (1) That the City Council receive and study the report; (2) Establish service centers on a cost accounting basis; (3) Instruct the City Manager to recommend fee increases based on the revenue/expense projections and Council's policy regarding subsidizing services; (4) Initiate special assessment procedures as necessary and appropriate; (5) Consider adopting a model fee ordinance establishing the percentage of subsidies and (6) Make the report available to the public through libraries and for sale at City Hall. Mr. Ayres thanked the Staff for their cooperation and support. In response to the question of making copies, since the report is copyrighted, Mr. Ayres stated the City has his firm's permission to make as many copies of the report as needed. Councilman Rigley, with the remainder of Council concurring, commended Mr. Ayres on the excellent report, feeling it is the best report which has been received; recommended that Staff utilize the report and take action on the recommendations. Page 6 2/10/83 Council ckurred the report should be utzed during all upcoming budget sessions and that a special session would be needed to review the report in detail. CC-83-27 Motion by Councilman Rigley, Second by Councilman Nix, ALL AYES, to schedule a workshop session for the purpose of reviewing the Revenue/Cost Allocation System Report and to review the information in relation to the budget. Council concurred that a workshop session regarding this matter would be held Thursday, March 3, 1983, at 4:30 p.m. in the EOC Conference Room. CLOSED SESSION The Council, in joint session with the CRA, recessed to a Closed Session at 8:55 p.m., with the City Manager, the City Attorney and the City Clerk in attendance on an individual basis. RECONVENE Council reconvened at 11:57 p.m., with all members present. Mayor Grant announced the Closed Session was held to discuss the total administration of the City as it relates to personnel; as a result, the majority of Council determined that Council recognizes the right of the City Manager to function in a manner conducive to the welfare of the City; the majority feeling of the Council is that they have confidence in the City Manager's ability to continue managing the City. ECONOMIC DEVELOPMENT COMMITTEE Councilman Petta removed himself from discussion and action on this matter, due to a potential conflict of interest. Mayor Grant advised that a question was raised regarding allowing people of the community to attend meetings of Staff and individual Council members not involving a quorum of the Council and whether outside attendance would be a detriment to the City. Questioned to what degree this would be allowed in an effort to allow freedom of information and keeping everyone informed at all times. Mayor Grant stated Mr. Dennis Evans had called him and requested to attend a meeting scheduled with Joseph Johnson of Federated Realty, a potential developer, by the Committee; stated at that time he advised Mr. Evans that he saw no legal reason why he should not attend any meeting other than Closed Sessions. Mayor Grant advised that the question of Mr. Evans' attendance at the meeting was discussed with other members of the Economic Development Committee and with the City Attorney; requested input from the Council members on this matter, so that a definitive answer could be given to Mr. Evans. Read the City Attorney's written opinion regarding the issue. Page 7 2/10/83 Councilmaigley and Councilman Nix concued that individuals should not attend meetings regarding business activities of the City which do not constitute a quorum of the Council, unless there is an individual who can provide input which would enhance the meeting. Councilwoman Pfennighausen stated she feels Mr. Evans should be allowed to attend this meeting, since it concerns development in the area where he lives, and he has had the opinion for some time that he would be allowed to attend. Councilman Rigley stated that minutes have been taken of all the meetings of the Committee, that the same procedure will follow on this and all future meetings, nothing will be hidden; feels the Committee has complied with the obligation of keeping people informed. Stated he is in favor of total economic development, which includes the area west of Michigan, and maintains individuals will not be removed from their homes. CC-83-28 Motion by Councilman Rigley, Second by Councilman Nix, that the meeting to be held with Mr. Johnson, of Federated Realty, at 9:30 a.m. on Tuesday, February 15, 1983, is to include only the principal members of the Committee - Mayor Grant, Mayor Pro Tem Rigley, Staff Representative Ed Clark - and Mr. Johnson. Councilwoman Pfennighausen stated she feels this is an ill-advised move that will not lend healing to a difficult situation, and feels this action will be regretted. Councilman Rigley stated the State is reducing and eliminating cities' revenue, and feels some action must be taken to develop revenue; believes he is charged with the responsibility to do everything possible to ensure the City continues to be fiscally sound; feels the healing operation has nothing to do with the fact that this City is going to need revenue. Councilman Nix stated the healing operation idea is a two-edged sword, and there is an obligation on all sides; feels if there is a general concern by all involved, then it is a general concern for the healing operation to all concerned, not just to this Council; doesn't feel there has been any lack of concern for the general well-being and harmony of the community. Felt each is charged with a specific responsibility and should have the fortitude to accomplish what should be done. Mayor Grant stated if the Motion carries, he will contact Mr. Evans and advise him of the decision. Motion No. CRA-83-20 carried 3-1, with AYES by Councilman Rigley, Councilman Nix and Mayor Grant, NOE by Councilwoman Pfennighausen, with Councilman Petta abstaining. Page 8 2/10/83 Mayor Gra questioned the City Attorney oWwhat action should be taken should Mr. Evans try to attend the meeting. The City Attorney stated Mr. Evans should be asked to leave. Mayor Grant stated that is the action he will take, if needed. SHOPPING MALL SURVEY Councilman Petta removed himself from discussion and action on this matter, due to a potential conflict of interest. Mayor Grant stated Mr. Dennis Evans requested to review the shopping mall survey ballots, which identified the voters and how they voted, in the form of labels; stated two members of the Council and a Staff member tabulated the ballots, which was open to the public; the Council members reported the results, and subsequent action was taken by the CRA; one resident assisted in the tabulation. Felt there was no legitimate reason why anyone might wish to view the ballots in relation to the identity of the people casting votes; felt the community expects some degree of discretion. Mayor Grant advised that, in response to a Staff member's inquiry, City Attorney Hopkins advised that the community has a right to see all public documents, except personnel documents. Received a call from Attorney Nazarek on January 20, and he requested advice from Mr. Nazarek; Mr. Nazarek stated that the people have a right to see anything, but he didn't feel anybody had a right to know how an individual voted on an issue, which led to the question of resolving the problem; stated he recommended separating the labels from the ballots and retaining both portions. Stated the matter was discussed with Councilman Rigley and Councilman Nix; Councilwoman Pfennighausen was unavailable; concurrence was reached that the labels should be removed from the ballots to preserve the confidentiality of the community's vote. Mayor Grant stated Mr. Clark was instructed to cut the ballots in such a way that even the individuals cutting the ballots could not see how the people voted. Stated he was advised that this was completed on January 21, and that all material is being retained at City Hall. Felt this information should be shared with the Council, felt the people should know the sequence of events, and felt this should conclude the matter. Councilman Nix stated when the results of the survey were being tabulated, complaints were received relative to address labels identifying the people being placed on the ballots, and some individuals did not vote for that reason; Felt an error was made in allowing the labels to be placed on the ballots; concurred with correcting that error by removing the labels, feeling the general public would disagree with revealing that information to the public. Councilman Rigley concurred with separating the identity of the individuals voting from the ballots. As a citizen and Council member, had no desire or curiosity to look at them again, and questioned why anyone would want to see them. Page 9 2/10/83 Councilwo& Pfennighausen stated she feelWhere was no devious motive in wanting to look at the material other than to get a general idea of the relation of the votes to the areas of the community. Stated she had discussed this with Attorney Hopkins, and he advised that Mr. Evans should be allowed to view the ballots in their unaltered form. Felt the issue is the fact that a legal decision was sought and ignored. Mayor Grant stated he acted in good faith and, based on the discussion with Attorney Nazarek, did cut the ballots; felt people do not have the right to see how other people voted. Councilman Nix stated he feels the moral and legal rights of the people have been preserved. Felt it is the responsibility of the Council to make decisions based on legal advice; felt there was no inconsistency and that the right thing was done. Attorney Hopkins stated the legal opinions were not inconsistent; there are no consequences of cutting the ballots; the Government Code allows the Council to make the determination that something not be a public record if the public interest is being served. Until that determination is made, it is public record. Stated he was not criticizing the action of cutting the ballots. Councilwoamn Pfennighausen said she thought this was a dead issue and is not aware of further requests to see the ballots. Mayor Grant stated this matter is only being brought up since he understood the matter was still being discussed; felt the issue is closed at this time. ADJOURN The meeting adjourned at 1:09 a.m. to a Joint Council/CRA Public Workshop Session, to be held February 21, 1983, at 3:00 p.m. in the EOC Conference Room at City Hall, 22795 Barton Road, Grand Terrace. Respectfully submitted, City Wrk APPROVED: Mayor Page 10 2/10/83 ME feasible. Discussed the possibility of and La Cadena off -ramps and an off -ramp this matter was speculative. the existing access from the Iowa Street at Van Buren. All discussion regarding The second step would be to have a traffic engineer make a study, to be financed by Federated Stores Realty, to make a determination on access. It is possible that the study could reflect that access could not be gained or that the cost would be prohibitive. Very little discussion was held on the steps that would follow. At the meeting, Mr. Johnson requested that a letter be sent to his firm. Mayor Grant read a proposed letter to Mr. Johnson and requested input from the Council Members regarding the letter and authorization to send the letter. Councilman Nix stated the information received confirms his opinion that a realistic decision on whether or not there will be a mall will require obtaining extensive data; concurred with the approach the Committee has taken to collect the data. Feels the most crucial issue relative to the feasibility of a mall will be settled by the client stores and the developer relative to funding and the analyses they will perform. Recommended continuing the negotiations. Councilwoman Pfennighausen questioned the role of the realtor in contacting the property owners and who the realtor would be representing. It was clarified that the Agency would empower the realtor with the authority to contact the property owners, to either solicit options to buy the property, which would be financed by Federated Stores, or the property owners could list their land with the realtor. Councilman Nix stated, with Councilman Rigley concurring, he does not feel the 40-50 acres of Edison property is totally unavailable; the City may need some or all of that property for access; has interpreted SCE's activities as negotiating tactics; endorses Council's position on eminent domain proceedings relative to personal residences, but doesn't feel it should apply to public utilities; feels by one means or another whatever is best for Grand Terrace can be negotiated relative to the SCE property if a plan is developed which would require more acreage. Recommended the Agency consider the option of being the land assembler. Mr. Clark stated that Federated Stores Realty is presently closing a shopping center in Santa Ana, which has taken two years; in that project, Federated set a price for the land they could afford, and any price above that is being paid by the Agency; Federated Realty is willing to fund money to get options while feasibility studies are being conducted, and will furnish renderings to the department stores, then those stores will make marketing studies; Federated Stores Realty will also make a marketing study. The real in-depth marketing studies would be conducted by the major department stores. Mayor Grant opened the meeting to public participation. David Moore, 290 No. "D" Street, San Bernardino, representing the Vanir Development Company, stated his firm does land assembly and could offer these services to the City; stated the Agency could initiate a plan of action and could direct how the land should be acquired. Feels real estate agencies do not have Page 2 2/17/83 the same capabilities; stated his firm could do the actual development up to construction and maintenance, at no cost to the Agency. Steve Kiacz, 11809 Holly, concurred that a firm like Vanir Development would be needed; stated Coldwell Banker does this also. Questioned who would be responsible for the maintenance if Federated Stores were to sell the shopping center; stated law enforcement should be a major concern. Gloria McClintock, Vanir Development Company, stated it is her understanding that Federated Realty would purchase and own the land, and would build the shopping mall. Questioned if there is a financial statement for the firm. Dennis Evans, 22064 DeBerry, questioned if the property owners would be selling land to the City or to Federated Realty. Questioned what other alternatives are available, the parameters, and who would be contacted in that area regarding their property. Councilwoman Pfennighausen stated she feels other development should be explored, not just the shopping center with this Company, if development is to take place; questioned how long a development of this type would take; feels this doesn't solve the present fiscal crisis. Council concurred that economic development for the entire City should be pursued; indicated this development would not be an immediate solution, but would be an ultimate solution. David Moore stated all cities are concerned with long-term solutions to fiscal problems, which a mall would provide; estimated a project like that takes three years from initiation; the revenue generated can be phenomenal. His firm would like to make a proposal to the City. Stated there are many creative options to obtain land, including leasing the land and maintaining ownership of the buildings, which would allow the owners to exercise control of quality development. Dennis Evans questioned if Mr. DeDios' comment in Council session regarding development of that area possibly being better suited for residential would be considered. Questioned if Barton Road would have to be expanded and who would finance the cost. Mayor Grant stated that is a commercial area; stated his understanding is that property taxes for single-family residences, and possibly R-2, do not pay the costs involved to provide a variety of services, such as street maintenance, and do not provide revenue for the City. Feels the area is appropriately zoned as commercial. Ed O'Neal, 22608 Minona Drive, questioned if eminent domain is an option to acquire private property. Council stated they have reiterated many times that they are opposed to eminent domain for private residences, but not necessarily for public utilities. Patty Dodson, 21974 DeBerry, stated she was present at a Council meeting when the City Attorney confirmed that the CR A cannot use eminent domain, but the City can use eminent domain for public purposes. Page 3 2/17/83 21 Harwood Hill, from Wisconsin, stated he feels residential development maintains the quality of life, whereas a mall would destroy it. Councilwoman Pfennighausen stated she hopes an off -ramp at DeBerry has been totally ruled out; discussed the expansion of Michigan with the City Engineer and learned that in order to widen Michigan to four lanes with parking on both sides, as projected prior to citihood, it would bring Michigan to the front door of most of the houses on that street; questioned how traffic will be handled from the east. The Mayor closed the meeting to public participation. CC-83-29 Motion by Councilman Rigley, Second by Councilman Nix, that the Economic Development Committee continue on its present course of action in regard to the establishment of a regional shopping mall in Grand Terrace, carried with AYES by Councilmen Rigley and Nix and Mayor Grant, NOE by Councilwoman Pfennighausen, and Councilman Petta abstaining. CC-83-30 Motion by Councilman Rigley, Second by Mayor Grant, to approve the letter as written to Mr. Joseph Johnson of Federated Stores Realty, Inc., carried 4-0, with Councilman Petta abstaining. CC-83-31 Motion by Councilman Rigley, Second by Councilman Nix, to have Staff explore avenues of establishing obtainability of sufficient land for a shopping mall and report the action taken as an agenda item for the Council meeting of February 24, 1983. Following clarification that the intent of the Motion is to gather more data to identify available options, Motion No. CC-83-31 carried 4-0, with Councilman Petta abstaining. ADJOURN The Joint Special Meeting adjourned at 5:00 p.m. The next regular meeting will be held Thursday, February 24, 1983, at 5:30 p.m. Respectfully submitted, APPROVED: Mayor Page 4 2/17/83 FEB 2 41983 a .(40 PENDING CITY COUNCIL AGENDA ITEM 3A COUNCIL AM OVAL CK REGISTER NO 022483 GRAWD TERRACE PAGE NO. 1 DEMAND/ WARRANT REGISTER NO. 83-n62 DATE 02/24/83 PAYEE VOUCHER DETAIL OF DEMANDS PRESENTED NO ___, WARRANT CHECK WRITTE14 DESCRIPTION ACCOUNT CHG'D INV NO AMOUNT NO AMOUNT ACCENT PRINT & DESIGN ENVELOPES, 16,000 WASTEWATER DISPOSAL 21-4572-210 2669 962.86 10694 562.86 ACTION 3USINESS MHCHINFS REPAIR CALCULATOR 21-4572-246 I5348 30.00 108951 30.00 LL OCCASION AWARDS TROPHIES,HALLOdEEN PARTY �13-4430-?20 11520 BASTANCHURY BOTTLED WATER BOTTLED WATER,PLANNING 10-4190-238 BOTTLED 4ATER,MAINTFNANCEI0-4190-238 BOTTLED NlATER,CITY NANAGEIO-4190-?38 BOTTLED A-ATER,FINANCE 10-4190-238 C1TNUS BELT URRAN fAANAGERS' NEHRERSHIP r8l.15MA 82/83 OLTON, CITY OF W.W.D.SENVICES MARCH 83 10-4120-265 21-4570-704 ULT01v UNIFIED SCHOOL DISTRI COUNCIL MEET. 1/1311/?7 10-41.10-242 PLAN.MEET 1/10 10-4R01-242 TnnN,A.b NN, COYLE LOCAL HTLEAGE,COYLF: 1O-g120-271 DEFF:Rr,'ED M-1PkNSATTON PLAN LIEF. CUNP. P/G EivD 1 /Pb/r 10-2164-000 DEF. COPP. P/R END 1 /26/610-2170-OoO DEF COMP P/R EI,lQ 1 /2A/•_110-4120-1 40 DEF. COMP. P/R PND 1/28/610-4125-140 DEF. Comp. P/R END 1/26/�10-0146-140 DEF. CUtiP. P/r? END 1 /26/ ji 0-41 d0-140 8220 8219 8200 8199 43.04 10896 8.50 R.50 20.g5 12.65 1Ob97 15.00 10896, 17867.75 1089 190.00 25.00 1090 26.05 66?.00 10.47 548.76 3b2.06, 1158.92 21().25 10901 43.04 0 50.60 IF.00 17867.75 215.00 26.n5l n, GRAND TERRACE DEMAND/WARRANT REGISTER NO. 83_0b? PAYEE IUCIIER DETAIL OF DEMANDS PRESENTED f:0 DESCRIPTION ACCOUNT CHG'D DEF. COMP. P/R END 1/28/I;10-437(1-140 UEFA COMP. P/R FND 1/28/613-4430-140 DEF. COMP. P/R END 1/28/R�Pl-4572-140 DFM ASSOCIATES 1963 ELECTION CODE 10-4125-210 RETH DUARTE ENVELOPE STUFFING 8 HRS 13-4430-2.50 ENVELOPE STUFFING 8 HRS 21-4572-250 EXPERT TREE SERVICE REMOVE TREE STUMPS,BART/V16-4900-255 VIRGINIA FARMER LOCAL MILEAGE,FARMER 10-4370-271 GLORIA FLOOD LOCAL MILEAGE,FLOOD 10-4370-271 LOCAL MILEAGE,FLOOD 13-4430-P71 TLRESA FRY ENVELOPE STUFFING 5.25 HR13-4430-250 ENVELOPE STUFFING 5.25 HR21-4572-250 GHAoD TERRACE LUCK & KFY CHANGE LOCKS, PLArjNINlu GFilU-4370-PlO 7t)S SERVICES INCORPORATED STkEET SV:EEP 11/18/a2 lb-4908-255 STREET ScvFEP 1/25/63 18-4908-255 STREET SivEEP 1 / 1 1 /83 18-49U8-255 STREET SOFEP 10/12/S2 18-49OP-255 IfVT�L INSTITUTE/MUN.CLERKS i-if-'APERSHIP IT^^C 83/94 110-4129-265 I INV NO 1000411 12441 1672 1769 1777 1766 PAGE NO. 2 DATE 02/24/83 WARRANT CHECK WRITTEN AMOUNT NO _�-AMOU14T -� 277.31 169.02 100.03 P370 29.00 1090 26.00 26.00 1090 100.00 1090 19.48 1090 23.96 6.97 10906 26.25 26.25 10907 70.32 11090 264.1U 304.73 335.20 325.04 1090 45.00 11091 2797.841 29.001 52.001 100.001 GkAwD TERRACE DEMAND/WARRANT REGISTER NO. 6 3- 0 8 2 PAYEE TOUCHER N0. DETAIL OF DEMANDS PRESENTED L DESCRIPTION ACCOUNTCHG'D I INV NO AMOUNT .ATEX GLOVE CO FACESHIELD WINDOL�S AND 10-41 80-218 BRACKETS 'IRGIL LIVELY CROSSING GUARD 1/31-2/11 17-4910-250 OMA LINDA DISPOSAL TRASH PICK-UP C/H 2/83 10-4180-245 TRASH PICK-UP,PARK 3/83 13-4430-238 ICHAEL LUNA USE OF TRUCK,1/83,LUNA 10-4180-240 LOCAL MILEAGE 1/4-1/19r 10-4160-271 aI MANAGEMENT SVCS.INSTITUT PRINT MSI REPORTS (30) 10-4190-210 FINAL PAYMENT IASI 10-4190-604 . LVILLIAM MURPHY $ ASSOC. APPRAISALpIJARTON,FINAL 16-4930-253 25% BAN "AYERS CRUSSItvG GUARD 1/31-2/11 17-491n-250 HT'L INFORMATTON DATA CENT. ZIP CODE DIRECTnrcY 10-4120-2.10 LIP CODE DIRECTORY 21-4572-210 4NUY NITSCHKE CLERICAL HELP,FINANCE 10-414n-250 CLERICAL HELP.vj.W.U. 21-4572-250 (KIN FXTERr1INATING CO., INC. EXTFRMINATE C/M 2/83 10-4160-?.45 125176 1064 1064 862 18.44 114.48 33.80 33.80 99.04 78.95 447.60i 2000.00 1700.00 114.4b 16.00 16.00 76.00 16.00 50.00 1 PAGE NO. 3 DATE 02/24/83 WARRANT CHECK WRITTEN NO AMOUNT 10911 10912 18.44 114.481 10913 67.60 10914 177.99 1091 1091 1091 10911 10915 1092E 2447.60� t I 1.700.001 114.48'1 32.0011 92.00; i S 50.00} E F t I GRAI'vD TERRACE DEMAND/WARRANT REGISTER NO. 8 3- 0 N 2 PAGE NO DATE 02/24/83 OUCHER NO PAYEE DETAIL OF DEMANDS PRESENTED WA RANT WRITTEN DESCRIPTION ACCOUNTCHG'D INV NO AMOUNT NO AMOUNT PAINE WEBBER RETIRE.P/R END. 1/28/83 10-2167-000 60.32 RETIRE.P/R END. 1/28/83 10-4120-140 375.g6 RFTIRE.P/R END. 1/28/83 10-4125-1.40 248.04 RETIRE.P/R END. 1/28/83 10-4140-140 314,40 RETIRE.P/R END. 1/28/83 10-4180-140 144.04 RETIRE.P/R END. 1/28/83 10-437Q-140 189.98 RETIRE.P/R EIvD. 1/28/83 13-4430-140 115.10 RETIRE.P/R ENO. 1/28/83 21-4572-140 68.53 P3708 1516.37 PETTY-CASH,PEGGY TROTTIER XACTU KNIFE&BLADES 10-4110-210 334 5.35 PAINT FOR SHOVEL 10-4110-210 335 1.99 COFFE & SUPPLIES,GROUND 610-4110-210 336 14.97 SUPPLIES,GROUND BREAKI14G 10-4110-210 337 4.09 SUPPLIES,GROUNG BREAKING 10-4110-210 338 6.81 SUPPLIES,GROUND BREAKING 10-4110-210 340 13.01 EXPRESS MAIL MSI 10-4120-210 341 9.35 DEATH CERTIFICATE,ROBLES 1.0-4125-210 331 4.00 POST CAPDS,PERSONNEL 10-4125-210 339 6.12 OIL,CHAIN SAVirbATTERIES 10-4160-245 329 7.81 DUCT TAPE 10-4180-245 330 1.91 TOILET SUPPLIES 10-4180-245 333 9.16 _ PAINT,KEYS,NUTS,PLUG 10-4160-245 342 5.7$ GLUE,NO SKID TAPE,LETTERS10-4160-245 343 13.45 XFKOX COPIES FROM COUNTY 10-4370-210 327 9.22 10921 113.02 PtTTY-CASH,PFGGY TROTTIER WITS & ROLTS 13-443n-?45 3?8 2.53 TRASH BAGS,TOILFT TTSSUF 13-4430-Po5 344 14.35 RI.1c,RER STAIfiP 21-4572-210 332 3.96 109?cl 20.861 POSTAL INSTANT PRESS STkEET SWEEP r!APS 1.0-4140-210 70497 125.•98 N.W.D. LETTER 21-4572-210 7n4A2 104.94 1092?� 250.92! I I SAN RERNARDINO• COUPvTY OF I I I �' XEROX PAPER 10-4190-210 127 338.28 I � i I. i ' t i I GRAND TERRACE DEMAND/ WARRANT REGISTER NO. 8 3- 0 8 2 PAGE NO DATE 02/24/83 'OUCHER NU. PAYEE DETAIL OF DEMANDS PRESENTED WARRANT A RA WRITTEN DESCRIPTION ACCOUNT CHG'O INV NO. AMOUNT NO AMOUNT STREET SIGNS,(9) 16-4900-255 41950 91.00 10924 429.28 SIR SPEEDY PRINTING CENTER FLIFRS,ARTS g CRAFT FAIRE10-4804-P20 29696 40.70 10925 40.70 50. CALIF. EDISON COMPANY SIGNALS (2) EDISON 11-4510-238 93.21 PARK LIGHT,EDISON _ 13-4430-238 24.62 BALL PARK LTGHTS 2/1/83 13-4430-238 318.84 10926 436.67 S0. CALIF. JOINT POWERS PROPERTY INS.SURCHARGE 10-4190-260 12.00 10927 12.00 STOCKWELL 8 BINNEY � WALL I'4AP 10-4120-210 320980 72.04 BINDERS,(4) FILE CARDS 10-4140-210 329g17 46.34 DESK PAD REFILL 10-4140-210 328113 13.99 ACCO COMPRESSORS 10-4140-210 326840 2.88 BINDER 10-4140-210 330646 8,80 PAPER PUNCHES,LABELS 10-4140-210 330466 7.66 INDEX CARDS 21-4572-210 330466 1.53 10928 153.24 THE PRESS ENTERPRISE ACCOUNT CLERK AD 10-4120-230 56.70 10929 56.70 THE SUP! 1 ACCOUNT CLERK AD 10-4120-230 466210 40.66 10930� i 40.66' I TURD OTSPOSAL, INC. RENTAL,STORAGF RIM 2/A3 10-4110-240 100921 60.00 10931I 60.00; i PIGGY TROTTIER i LOCAL MILEAGE,TRUTTTER 10-4140-271 3.25 LOCAL MILEAGE,TROTTILR 21-4572-271 15.73 10932 18.98+ II 1 i f +I t (i I f GRAND TERRACE DEMAND/WARRANT REGISTER NO. 83-082 PAYEE 'OUCHER NO.---f DETAIL OF DEMANDS PRESENTED _ DESCRIPTION - - ACCOUNT CHG'D ROSALIO VALENZUELA JR. LOCAL MILEAGE,1/13-2/7,RI U-4180-271 A.GRANT,PICK—UP LABLES 21-4572-271 XEROX CORPORATION COPIER RENT,C/t,1,1/83 10-4190-240 COPIER RENT,PLAN. 1/83 10-4190-240 ZAMPESE & DE BFNFDET RENT C/H MARCH 83 10-4190-242 RENT FIRE STATIOw MARCH 610-4411-242 J & S SIGN CO. OVERPAY.PLANS S SPECS 10-3292-000 MILITARY ENGINEER 14ILTTARY EigG.PUBLTCATION 10-4120-210 HkS. DON C. MOSHOS W.w.D.REFOND,MOSHOS 21-3114-000 PAYROLL PAYROLL END. 1/28/83 10-2161-000 P/R ENDING 1/28/B3 10-2162-000 PAYROLL END. 1/28/63 10-2163-000 PAYROLL ENO. 1 10-2164-000 ` PAYPOL.L EkJ. 1/2o/dz 10-2167-np0 PAYPOLL EiJU. 1/rh/f:3 IU-2170-000 PP Y1:0LL LNU. 1 /?n/" ` 1(i-4120-110 PAIPOLL EQD. 1/?8163 10-4125-110 PA YRULL ENID. 1 /?8/33 10-41.40-110 PAYROLL END. 1128163 lu-4180-1 1 n PAYROLL Erie. 1 /26/63 10-4370-110 PAYROLL EPJu. 1/2616.3 13-4430-110 PAYROLL END. 1/26/83 21-457?-110 INV NO I AMOUNT PAGE NO. 6 DATE 02/24/83 WARRANT CHECK WRITTEN NO f AMOUNT 20.75 38.75 10933 270173 616.37 270178 129.24 10934 625.00 100.00 10935 3.00 10936 36.00 10937 6.30 10938 1579.59= 22530-1 93..94- 6b2.0Ui G0. 32 i 1047-+ 3031:91� 2000.30 2535.45' 1161.A5 1532.11 928.2.6 552.67 0 59.50 I 745.61 911n.731 GRAND TERRACE DEMAND/WARRANT REGISTER NO. 83-082 PAYEE VOUCHER DETAIL OF DEMANDS PRESENTED N0. I DESCRIPTION RECAP BY FUNS FUND 10 FUND 11 FUND 13 FUND 16 FUI4D 17 FUND 18 FUND 21 ACCOUNT CHG'D I INV NO AMOUNT RITTEN REPAID CCRUED OTAL RE -PAID 11492.33 .00 1211.38 .00 .00 .00 721.231 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, TIE AFORILISTED CHECKS IABILITIES HAVE BEEN AUDITED BY TE AND ARE NECESSARY AND gPPROPRIATE EXP� PERATION OF THE CITY. ED ARD R. CLARK FINANCE & ADMINISTRATIVE SERVICES OFFICER PAGE NO. 7 DATE 02/24/83 WARRANT CHECK WRITTEN NO AMOUNT OR PA; NDITU 28441.65 13424.94 .00 41866.59 WRITTEN' 5766.92 93.21 496.40 1891.00 228.96 1229.07 18716.09 YMENT OF CITY RES FOR THE FEBRUARY 24, 1983 Council Agenda Item #3C W I L L I A N H. C L I N T 0 N WHEREAS, the San Bernardino County Registrar of Voters' Office has become one of the most modern, efficient, and effective in the State of California as a result of Bill Clinton's high standards of performance and vast knowledge of Election Laws; and WHEREAS, Bill Clinton attains an enviable reputation throughout the State for his office's accuracy and often being "first in the State" with election results; and WHEREAS, Bill Clinton is highly respected by City Clerks throughout San Bernardino County; and WHEREAS, Bill Clinton conducted the Election in which the City of Grand Terrace attained its cityhood and has assisted in subsequent elections; NOW, THEREFORE, I, Hugh J. Grant, Mayor of the City of Grand Terrace, DO HEREBY COMMEND WILLIAM H. CLINTON, and on behalf of our citizens, extend our appreciation and best wishes for his retirement. Mayor of the City of Grand Terrace and of the City Council thereof. This 24th day of February, 1983 StAFF REP&T Date: 2/18/83 CRAITEM ( ) AGENDA ITEM NO. COUNCIL ITEM (XX) 3 BL SUBJECT: BUDGET ADJUSTMENT - E.O.C. MEETING DATE: FEBRUARY 24, 1983 The Radio Amateur Civil Emergency Service (RACES) volunteers and staff are recommending that this city purchase certain basic components for a ham radio link to the San Bernardino County Office of Emergency Services. Such a purchase would alleviate the risk of damage in transport to privately -owned components and would guarantee our ability to communicate with the county OES in case of an emergency. Staff has been provided with a quote of $307.30 for these components. The money is available in the EOC Budget should Council approve the use of funds from both line item 10-4808-210, Office Expenses, and line item 10-4808-220, Special Department Expense. The surplus emergency generator purchased earlier this year has been overhauled and is in good working order. Staff, with the assistance of community volunteers, is currently working on plans to connect the generator with the buildings of the City Hall complex. The estimated duplicate costs involved in connecting to multiple buildings will overrun the emergency power supply line item in the budget. Staff estimates that after the purchase of the above referenced equipment, the $300 remaining in the EOC budget line items for Travel, Office Expense, and Special Departmental Expense will be sufficient to complete the emergency power supply for City Hall. Staff recommends that the Council: A. APPROVE THE PURCHASE OF RADIO COMPONENTS USING FUNDS FROM LINE ITEMS 10-4808-210 AND 10-4808-220. B. APPROVE THE TRANSFER OF THE REMAINING BALANCE IN THE EMERGENCY OPERATIONS BUDGET TO THE SINGLE LINE ITEM FOR EMERGENCY POWER SUPPLY, NUMBER 10-4808-606. TC:lo Date: FEB. 14, 1983 StAFF REPIR-'5* ep C R A ITEM ( ) COUNCIL ITEM ( X ) MEETING DATE: FEB. 24, 1983 AGENDA ITEM NO. SUBJECT: _BUDGET ADJUSTMENT NON -DEPARTMENTAL OFFICE SUPPLIES Upon Completion of the MSI report the City requested thirty copies to be supplied for Council, Staff and extra copies to be available for sale to the public. The funds to cover this expense for printing was not anticipated in FY 82/83 Budget. The cost for printing these reports is $448. Some money will be received in revenue from sales of the report. Copies will be sold for $22 each. Staff Recommends Council: APPROVE TRANSFER OF $448 INTO DEPARTMENT #4190 LINE ITEM #210 FROM BALANCE FORWARD JUNE 30, 1983 LEAVING AND ADJUSTED BALANCE FORWARD OF $83,278. SAA:ERC:ed enc: MSI INVOICE Douglas Ayres, President Rick Kermer, CPA, Vice President Lee Weber, Vice President James D. Williams, Vice President �GManagement Services Institute 14790 FIRESTONE BLVD., LAMIRADA, CALIFORNIA 90638 7141670-0800 TO: Mr. Ed Clark, Director of Finance City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92324 YOUR P . 0 . # Council Min. 5/27/82 INVOICE:. 1064 (GT-5 ) DATE: Feb. 3, 1983 PROJECT NO. 82-14 DESCRIPTION OF SERVICES I AMOUNT For professional services in the preparation of a Revenue/Cost Center Analysis and Report, and in the preparation of a general financing commentary as more fully described in the MSI proposal dated February 8, 1982: Fifth and Final Billing per Proposal........ Actual printing costs of the final report per the proposal: 30 copies 0 $14.92 per copy (see attached) $2,000.00 NET AMOUNT DUE $2,447.60 PLEASE MAIL REMITTANCE TO: Management Services Institute 5442 Rockledge Drive — R7CCETE7 — Buena Park, CA 90621 FE;'i 71983 7 1983 FIN„ 1ILL LicNARTMENT '!'t Y r,)i Cti A nir� 1 rr`n,a. . 6/83 STAFF REP�tT -45'* C R A ITEM ( ) COUNCIL ITEM (X ) AGENDA ITEM NO. JIA MEETING DATE: February 24, 1983 SUBJECT: ___Jason Otter, Appealing disallowed parking permit. Please find enclosed the original request for a permit to park two vehicles on the street on Tuesday morning waiving the provisions of Ordinance 63 prohibiting parking for the purpose of street sweeping. Also enclosed is staff's reply to Dr. Otter's request and Dr. Otter's request for a hearing before Council. STAFF HAS NO RECOMMENDATION 2,764E Ge Soto Si. �aand Te/&wce, Ca 9$324 8 Feb 1983 Cry of gaand Teaizace Caand Teaaace, Ca heque4t time on Ae agenda of the Council l ,ee#,ing of the 4A ThuA4aay of FebmAuty, 1983 to appeal Ae ac6nin,i,dbwti.ve decL4ion to deny me paAi% pelzmt (at&. 1). Such pe/anitd were aequeiied tv be .cddued to atlow panning of t cv veh.i d e d in �wn t of my ae did ence duAing .din ee i .weeping peai.od d (atch 2). The appeal .cid baded on my cvritention that I gua.lc fty foa a pemnit undea .dectton 7a of Orcd 63 (aich 3), 4pec - f ZaaV y that a good aea don does oci,dt to panh vehi c.&4 in fAont of mg aeidcdence, that an taymua.l ci.ac vw;lance dyed exi jt and that no othea .duitab.le a.Uennative 0Ci4-i4. Toe untvdua.l ciAaxz4�ance i4 that no off the .d#nee# paring ex.ijiA fon ;iv of my veh.ic.le4 beaaude of a .shoat daiveua,,u and 6ecaude my galtage cannot be coded foa parching because .it .cad used'oa hobby puApodej. This .dAou.& be corwideaed an unusual ciacwwiance elde the City uvuld have an extnene.ly .laage nco 6ea of aewideai4 applying Pa .dimi.loA peirmea4. I intend to ccxnpZy wiA Section 76 and c of Orrd 63 - that ,i..d to beep the aaea in �wn;t of my louse lAee of accwnu.lated trra4h and debai d and that no adjacent pavpentied wW be adveir de ly agerted. The City i..d pirvtected by being able to .t_.ddue the pemitid Pa .dpedZAc time pe&iod d; therce6 y being able to deny teneua.l of Ae pemziid dAou-Id 1 not canply with a.11 Pavvc"diorw .dpeci f Eed by the Ci..ty. �advn 1. Ottea HE',FIVEf FEB j 1983 ;i T Y OF GRl1t\,D TERRNi January 20, 1983 Mr. Jason Otter 22764 DeSoto St. Grand Terrace, CA 92324 Dear Mr. Otter: I regret to inform you that your request for a parking permit waiving Ordinance No. 63 is denied. Ownership of multiple vehicles is commonplace and not sufficient ''emergency or unusual circumstance" to warrant a permit. HUGH J. GRANT Mayor j1M R:GLEY Mayor Pro Tom Council Members TONY PETTA ROY W. NIX BARBARA PFENNIGHAUSEN SETH ARMSTEAD city Manager MYRNAERWAY City Cleric EDIhARO R. CLARK Finance d ACmin,stra five Services Officer Should yo have any further questions, please contact me at City Hall, or call me at 824-6621. Sincerely, Thomas M. Coyle Administrative Assistant TMC:Io n l 1� � • ti L f 22755 BATON r',OAD City Nlarjage; — City Clerk?14) _C2; 5621 — Engineering 82:;-3r,?5 GRAND,C,! r-52916 Finance P"�n ;Iq -Con;r;,unityServices (714)E24.7226 22764 De Soto S4 (Rand TeAaeel Ca gj?3A 4 �an /983 "l awgeR §Ar,nd Tevueep Ca Requeaf pem?i A /oa panning 2 vekZded on Ae ziAeci 4n jwnf of Ae fim;lence of 22,754 De So-io St. during oeaiode of beef 4avipLV. Chic ;-%era, a .i a cvnveAiea ifd2 a UVI---dMVAIV%aAeqj, end Elie diii.veuny i4 ,ehvl&4 all a&j on-�V 2 vehicles 46 paA Aene. !{e have 2 oAea vehi.cdlee in uje uRCA flU1, t be p-7.4ed .7-f- rf/d�. 1/0 OAen o J Ae--4i-Aeei ,o7n inrj i.4 avaZ.&-I,le. the dt4eet in lAond. of oa4 hocuje , ukJ ch .cam no# cleaned by Ae 4.iAee# eraeepeiy u+i.0 be iJurepi by hc.-r4 The area involved i j .j ioun by Ae dAe&& ' elou,6 ' I t y Ov-ee z DVA ORDINANCE NO.63 f AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, PROHIBITING PARKING FOR THE PURPOSE OF STREET SWEEPING. WHEREAS, the cleanliness of City streets is a goal shared by all the residents of the City of Grand Terrace; and WHEREAS, parked vehicles hinder the efforts of the street sweeper in maintaining the cleanliness of the City streets; and WHEREAS, the California Vehicle Code, Section 22507.6, provides for local authorities restricting parking to allow for adequate street sweeping; and WHEREAS, the City is, for the purpose of street sweeping, divided into quadrants by Mt. Vernon Avenue and De Berry Street. Each quadrant to be swept once a month; and WHEREAS, Mt. Vernon Avenue and Barton Road being major arterials require weekly sweeping; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRIE!:D TERRACE DOES HEREBY ORDAIN AS FOLLOWS: Section 1. For the purpose of street sweeping, the City of Grand Terrace is hereby subdivided into four (4) quadrants. These quadrants are separated from each other by Mt. Vernon Avenue and DeBerry Street. Section 2. Parking is prohibited on the streets of the northwest ouadrant of the City of Grand Terrace on the first Tuesday of each month from 6:00 a.m. to 2:00 p.m. Section 3. Parking is prohibited on the streets in the northeast quadrant of the City of Grand Terrace on the second Tuesday of each month from 6:00 a.m. to 2:00 p.m.. Section 4. Parking is prohibited on the streets in the southeast quadr;nt of the City of Grand Terrace on the third Tuesday of each r-onth from 6:00 2.m. to 2:00 p.m.. r Section 5. Parking is prohibited on the streets in the southwest quadrant of the City of Grand Terrace on the fourth Tuesday of each month from 6:00 a.m. to 2:00 p.m.. Section 6. Parking is prohibited on Barton Road and :it. Vernon Avenue each and every Tuesday from 6:00 a.m. to 2:00 p.m.. Section 7. a City Manager or his appoiq& representative shall have the authority Vissue to any person a revoca3Te written parking permit to park or leave standing a vehicle upon written application setting forth the reasons therefor. Such permit shall be issued for a specified period of time and may be revoked by notice, in writing, to the applicant. Terms and conditions are to be as are reasonable and necessary to insure safety of persons and property, and that it will be in the best interest of the neighborhood and will prevent any adverse effect upon persons or property affected thereby. The City manager my *issue such permit if the following findings can be made: a. That good reason exists to park such vehicle upon a prohibited area in that an emergency or unusual circumstance requires the parking of such vehicle upon such area and no other suitable alternative exists; the rE by; b. That no adjacent properties will be adversely affected c. That the vehicle and area immediately around it is maintained in a clean and orderly manner without the accumulation of trash or debris thereabouts. Section 8. Adequate notice of such prohibited parking shall be given by signs erected at the entrances to each area setting forth the days and hours parking is prohibited. Section 9. The fine for violation of this Ordinance shall be set by resolution of the City Council. Section 10. This Ordinance shall be in full force and effect at 12.01 a.m. on the 31st day after its adoption. Section 11. The City Clerk shall cause this Crdinance to be posted in three (3) public places designated for such purpose by the City Council. Section 12. First rst read at a Regular rreti ng of the City Council of said City held on the 23rd day of SeDteinber , 1982, and finally adopted and ordered posted at a Rego ar meting of —said City Council on the 14th day of October , 1982- — ,;TTEST: oe City of �r�d 0err ac hand of the City Courfti1 thereof. i-prroved as to form: U -ty :,ttorney J -- , Mayor of to } tY of Grand�errace and of the Ci E�iincil thereof - 2 - COUNCIL AGADI 198a a i-% �zntlttttttt#ioxt GIRL SCOUT VEE% MARCH 6-12, 1983 WHEREAS, Girt Scouts of the U.S.A. observes the 71st anniversary of its founding on March 12, 1983; and WHEREAS, since 1912, Girl Scouting has opened new worlds of thought and action to more than 45 million members; and WHEREAS, the organization reaffirms its commitment to addressing the constantly changing needs of girls as they meet contemporary challenges; and WHEREAS, Girl Scouting helps girls learn to walk in worlds where no woman has waZked before; and WHEREAS, Girl Scout Week will be celebrated by the Girl Scouts during the week of March 6 through 12; NOW, THEREFORE, I, BUGH J. GRANT, MAYOR OF THE CITY OF GRAND TERRACE, DO BEREBY PROCLAIM MARCH 6 THROUGH 12, 1983, AS GIRL SCOUT WEEK IN THE CITY OF GRAND TERRACE, and call upon all citizens of Grand Terrace to give their continued interest, cooperation, and support to the Girl Scouts through 1983. Mayor of the City of Grand Terrace and of the City Council thereof. This 24th day of February, 1983. STAFF REPCRT C R A ITEM ( ) COUNCIL ITEM ( X) MEETING DATE: 2/24/83 AGENDA ITEM NO. 6.A (- SUBJECT: Lighting Subsidy for the Senior League Division of the Colton -Terrace Little League. The Colton/Terrace Little League, through the Grand Terrace Parks and Recreation Committee, is seeking assistance from the City to help defray the cost of said league utilizing the lights at the Terrace Hills Ballfield. The amount of assistance being sought is $1,000.00. The total projected cost of the electricity for the entire season is approximately $3,000.00. Hence, one- third assistance is being sought. Staff feels that this amount of money being requested is very small, especially when you consider that spending $1,000.00 for a five month recreation program is almost unheard of in today's economy. The Colton/Terrace Senior League is comprised of almost 100% of Grand Terrace youngsters, hence, the benefit will be local. In talking with the Recreation Director for the City of Colton, staff was informed that the City of Colton does not charge the Colton/Terrace Little League for the use of the lights at the Municipal Park Ballfield. Staff feels that if Council approves this subsidy, it should be pointed out that this is merely a utility subsidy, and not to be considered as direct financial aid to the organization. STAFF RECOMMENDS THAT COUNCIL: A. APPROVE THE REQUEST FOR A UTILITY SUBSIDY IN THE AMOUNT OF $1,000.00 FOR THE SENIOR LEAGUE DIVISION OF THE COLTON-TERRACE LITTLE LEAGUE B. APPROVE TRANSFERRING $1,000.00 FROM COMMUNITY SERVICES LINE ITEM #13-4430-210 SPECIAL DEPARTMENTAL EXPENSE, TO LINE ITEM #13-4430-238 UTILITIES. RA:ac STAFF REP(?RT ta�'") C R A ITEM ( ) COUNCIL ITEM ( X)O MEETING DATE: 2-24-83 AGENDA ITEM NO. 6D SUBJECT: Policy Regarding City Staff Serving on City Committees Betty Duarte, Account Clerk in the Finance Department, has indicated an interest in serving on the Historical & Cultural Activities Committee. She is a resident of Grand Terrace. STAFF RECOMMENDS THAT COUNCIL: DETERMINE WHETHER OR NOT CITY STAFF MEMBERS MAY SERVE ON CITY COMMITTEES. ME 1. V STAFF REPOFtT C R A ITEM ( ) COUNCIL ITEM ( x); MEETING DATE: 2/24/83 AGENDA ITEM NO. 6 F i / SUBJECT: Appointment of the members of the Emergency Operations Committee Please find attached four aplications for membership on the Emergency Operations Committee. STAFF RECOMMENDS THAT COUNCIL: CONSIDER THE ENCLOSED APPLICATIONS FOR POSSIBLE APPOINTMENT FOR TERMS EXPIRING 6-30-86. (1) Robert A. Fulton (2) Vic Pfennighausen (3) Edward Luers (4) Mike Harris TC hE,r VEf CITY OF GRAND TERRACE APPLICATION FOR CITIZEN SERVICE F£8 10 W3 COMPLETE AND SUBMIT TO CITY CLERK'S OFFICE ITY OF GRgND .T'ERR,gCE AS A MEMBER OF R 111,g_ in0un)Tpj1Fj �nfO olu h NAME 2c2b p_ Q, r a- --F-u /fo ti ADDRESS `7D111 New0oRt gP#11�3 GP— R n,D fZpCQ. 9,23a PHONE '7 A 3— -2$ U 9 OCCUPATION H a M e. rn n K .e R- EDUCATION: (List highest year completed and all degrees) / eVIev7-h cp—n 17-p- • Are there any workday evenings you could not meet? Yes (t,-) No C ) If so, please list. Lanr we.p of e_Ve-2 y mor.Th - f ' , ' Why are you interested in this position: �• F--C I IT wit/ Iry w, T h 'f r e- V o/ u •v T e R- 9 w o R- K M fl o c.,c1 i T b 't Y1 D-e P fo f F n R e zzr e Y What do you consider to be your major qualifications? X In A v-e- bne. ru J e n ;F Ire G 9 IDi w H-to K 'Fob ��2 1/�Z� vrvA¢ 2 `fiV_I2Arh Te. D- 47. RADIO og- �y2 s AS�"ReAS. A�vb � yR �iSeC.'�eQ �►�e rr►oyn,1'g1�r e.14A REFERENCES: 1-�ev ITIn1►JztZha 6p • 1 f-'.3? wi/.n19 C Ave, GC-,nri o Tec-eAce - q,,�3-aq Please attach a written statement containing any additional information you feel would be useful to the City Council. CITY OF G RAN D TERRAC E�� APPLICATION FOR CITIZEN SERVICE COMPLETE AND SUBMIT TO CITY CLERK'S OFFICEJ' �' C- rR�'iI`D T`R! Cc AS A MEMBER OF E.O.C. COMMITTEE NAME VIC PFENNIGHAUSEN ADDRESS 12364 PASCAL AVENUE GRAND TERRACE, CALIFORNIA PHONE 783-1145 OCCUPATION RETIRED EDUCATION: (List highest year completed and all degrees) HIGH SCHOOL GRADUATE — certificate of completion of INDUSTRIAL SUPER— VISION course at SBVC. — ADVANCED CLASS AMATEUR RADIO LICENSE Are there any workday evenings you could not meet? Yes ( ) No CX) If so, please list. Why are you interested in this position: I ENJOY WORKING FOR THE GOOD OF THE COMMUNITY AND RADIO COMMUNICATIONS IS A HOBBY FOR ME AND THAT KNOWLEDGE CAN BE PUT TO USE IN AN EMERGENCY. What do you consider to be your major qualifications? 20 YEARS AS A SUPERVISOR FOR SCE AT LOCAL GENERATING FACILITIES. THE ABILITY TO ORGANIZE PEOPLE FOR MAXIMUM PERFORMANCE UNDER EMERGENCY CONDITIONS. THE ELECTRICAL AND COMMUNICATIONS EXPERIENCE ATYCOMMUNITY NEED. REFERENCES: A TIME OF i 1. TOM COYLE, ADMINISTRATIVE ASSISTANT FOR THE CITY OF GRAND TERRACE 2. KEN RINDERHAGEN, (783-2395) 3. MAYOR HUGH GRANT Please attach a written statement containing any additional information you feel would be useful to the City Council. CITY OF G RAN D TERRACE f�C V APPLICATION FOR CITIZEN SERVICE COMPLETE AND SUBMIT TO CITY CLERK'S OFFICE AS A MEMBER OF EMERGENCY OPERATIONS COMMITTEE NAME EDWARD B. LUERS ADDRESS 12542 Pascal Ave. PHONE 783_2012 OCCUPATION Systems Engineer EDUCATION: (List highest year completed and all degrees) Associate Degree in Science (Electrical Eng) Univ. of Cincinnati Presently enrolled as a Senior at Cal Poly (Pomona) Are there any workday evenings you could not meet? Yes (X) No C ) If so, please list. Monday, Tuesday, or Wednesday Why are you interested in this position: I feel every community needs an Emergency Team and Plan. With pY communications experience I can be a positive asset to this program. What do you consider to be your major qualifications? 20+ years as an active Amateur Radio operator holding an Advance class FCC license. Also, 10 years experience in satellite commm cation systems and facilities. REFERENCES: 1. Bob Yeates 2. Ken Rinderhagen 3. Dan Has Please attach a written statement containing any additional information you feel would be useful to the City Council. a � , be Resources Agency Wpartment of Forestry 524 Mulberry Street '.O. Box 1067 fiver e, CA 92502 dike Harris ;late Forest Ranger III re Prevention Program Manager AS A MEMBER OF �tv (714) 781-4164 ATSS 632-4164 11 GRAND TERRACE 'ION FOR CITIZEN SERVICE SUBMIT TO CITY CLERK'S OFFICE NAME �\VI IV( ( IVIII�L`_) t�N�r,15 ADDRESS h/� ��' 1Jc �c'�TC: 1 61P_r>I`-O 1r— ?N1: t CA CIZ-2Z� PHONE OCCUPATION ;t IF f 1t2c- ii�t-VF/- I 040r EDUCATION: (List highest year completed and all degrees) Are there any workday evenings you could not meet? Yes (y') No L) If so, please list.%►c-, lc=� ►a-11v GVC • �i► ,— S d(- -�rA\C-4 (N I�cV i;L,I F�` (� SI i/e/`• . Why are you interested in this position: r-1Tr-t,,lp-y I:Ivc c�_ lc= c�qr f�tCl 1 tiT!_FST l 1N F1 Qi- I:ir._�-Z-C-7 IC - 7-)lN"IN I NCB -► E, l C ikND Ry07--V6i What do you consider to be your major qualifications? i% �ak'� r+ Ai,-C� j%�I�r�iViNC7 . 1n/t°('�c1�1<-► {�(\IrC:��rCid/� r �i. .�C-'I Siti 1 C Ala'-�= TL�i/ r��'J N I N(' �h (� C;I�( ��"• --n(� t N��J,C-iE--tic J *��c= :) is rl �, C Q. frdq./Vif-,j1: 7L.i fy�rt ! Ci�iila4u/�k�" �?i�1=�iNr_s{IA' `. !NBC TC'IC�1 lard!? THE REFERECESI: 2. f } l{ Cf (I{ / 'i S i l 1r 3.�i" it�`.i i, r\ �01 IN 1tic .1A?fe(i1' }-I�il11C- �r+r( ��� �[ Ir1►►1►�1f r� Please attach a written statement containing any additional information you feel would be useful to the City Council. • Date: Feb. 16, 1983 • T 12.211 S AFF -A5* C R A ITEM ( ) COUNCIL ITEM ( x) MEETING DATE: Feb. 24, 1983 AGENDA ITEM NO. 7 A SUBJECT: Bid Opening - Street Striping - GTB 83-01 On February 15, 1983, at 2:00 p.m. bids were opened for street striping throughout the City of Grand Terrace. Six bids were received. A recap of the bids and a copy of the low bid is attached. The low bidder is J & S Sign Company, Inc., of 822 W. Katella Avenue, Orange, CA. The low bid is in the amount of $8,549.40. The engineer's estimate was $9,303.00. Construction inspection and con- struction management are estimated at $1,000.00 for a total project cost of $9,549.40. Staff recommends that Council authorize: 1) THE CITY ATTORNEY AND THE CITY ENGINEER'S OFFICE TO PREPARE A CONTRACT WITH J & S SIGN COMPANY, INC., IN THE AMOUNT OF $8 , 5 49 . 40 . 2) THE MAYOR TO EXECUTE THE ABOVE CONTRACT. 3) THE FINANCE OFFICER TO APPROPRIATE FUNDS IN THE AMOUNT OF $9,549.40 IN FISCAL YEAR 1982-83 STREET MAINTENANCE BUDGET TO PROVIDE FUNDING FOR THE ABOVE PROJECT AND CONSTRUCTION ENGINEERING. BMS/lbk Attachments BID FORM Bids due no later than 2:00 p.m. on the 15th day of February at the Office of the City Clerk. TO: CITY OF GRAND TERRACE, acting by and through its Governing Body, herein called the "CITY." Pursuant to and in compliance with your Notice to Contractors Calling for Bids and the other other documents relating thereto, the undersigned bidder, having familiarized himself with the terms of the Contract, the local conditions affecting the performance of the Contract, and the cost of the work at the place where the work is to be done, and with the drawings and specifications and other Contract Documents, hereby proposes and agrees to perform within the time stipulated, the Contract, including all of its component parts, and everything required to be performed, and to provide and furnish any and all of the labor, materials, tools, expendable equipment, and all applicable taxes, utility and transportation services necessary to perform the Contract and complete in a workmanlike manner all of the work required in connection with the project known as: STREET STRIPING (Bid No. GTB 83-01) all in strict conformity with the drawings and specifications and other contract documents, including addenda no. None , an , on file at the 2795 BARTON, GRAND TERRACE, CA 92324, for the sum o . BASE BID: Eight thousand five hundred forty-nine dollars and forty cents Dollars ($ 8549.40 ) (See bid form for cost breakdown by items.) BID FORM Page 2 J and S Sign Company. Inc (CompanyName) By Address 822 W. Katella Avenue Orange 92667 (City) (Zip Code) Telephone ( 714 ) 639-4921 Contractor's License No. 281598 BIDD4d LISTING DATE OPENED: 2/15/83 TIME: 2:00 P.M. BIDS OPENED BY: _Ilene Dughman, CITY BID NO. GTB#83-01 Deputy Lity Clerk ' — ENGINEERING WORK ORDER NO.: PROJECT: STREET STRIPING ENGR. STAFF PRESENT: Bob Stewart BIDDER ADDRESS BID BOND RCVD/OTHER TOTAL BID AMOUNT Pacific -Striping 3484 Turnbull Canyon Rd. Hacienda Heights, CA 91745 Yes $8,900.00 ` Traffic Engineering, Inc. 2831 E. White Star Ave., Suite "C" Anaheim CA 92806 Yes $11,999.501 Safety Striping Service P.O. Box 725 Fillmore, CA 93015 Yes $8,777.05. Traffic Operations, Inc. P.O. Box 6142 Whittier, CA 90609 Yes $11,509.491 Orange County Striping Service, Inc. 183 N. Pixley Street Orange, CA 92668 Yes $8,883.90 J and S Sign Company, Inc. 822 W. Katella Avenue Orange, CA 92667 Yes $8,549.40 Date: 2/17/: S?AFF 12.212 C R A ITEM ( ) COUNCIL ITEM ( X) MEETING DATE: Feb. 24, 1983 AGENDA ITEM NO. SUBJECT: Alleys, City's Responsibility for Maintenance Sometime ago the City Council directed the staff to investigate the City's responsibility for improve- ments and/or maintenance of the alleys which have been constructed by the developers as a condition of the approval of the final maps. The staff has investigated and found the following: 1. Our investigation revealed that these plans have been approved by the San Bernardino County Road Department. 2. Liability of the County: With respect to the potentially sub -standard construction, the City Attorney, advises that at the time of incorporation, the City assumed all of the liability, if there are any, within the corporate city limits. Therefore, the County would not be liable for any corrections and/or maintenance of the alleys. 3. Liability of the developer: The developers' liability for the improvements terminates one year after the release of the bonds which have been posted by the developer to secure the improvements within the sub- division. In each of the cases, the period of liability has expired. 4. The liability of the City: The City Attorney advises that, based on the certificates which were on the maps when the subdivisions were approved, the Board of Supervisors did not assume any liability for the maintenance of the alleys within those subdivisons. Therefore, there is no legal liability on the part of the City for the maintenance of these improvements. Staff recommends to the City Council: THAT NO ACTION WHATSOEVER BE TAKEN AT THIS TIME WITH RESPECT TO RECONSTRUCTION AND/OR MAINTENANCE OF THE ALLEYS. JK/lbk Date: 2/16/83 A F F R E P T 12.183 12-10.1013 C R A ITEM ( ) COUNCIL ITEM (X) MEETING DATE: Feb. 24, 1983 AGENDA ITEM NO. IC.--- SUBJECT: Free and Sidewalk Removal and Replacement Program At their regular City Council meeting of November 18, 1982, the City Council approved the Agreement between the City of Grand Terrace and Housing and Community Development Depart- ment for an additional $25,000.00 to be utilized in con- junction with the $10,000.00 from the general fund for the tree and sidewalk removal and replacement program. The plans and specifications for this project have since been completed and have been delivered to the San Bernardino County HCD. Our recent discussion with that office indicates that the approval is forthcoming within one week. The staff recommends that City Council authorize: REQUESTING PROPOSALS FOR THIS PROJECT SUBJECT TO THE APPROVAL OF THE PLANS AND SPECIFICATIONS BY THE OFFICE OF HOUSING AND COMMUNITY DEVELOPMENT. JK/lbk Date: Feb. 16, 1983 S AFF T12-10.1018 :7TAw C R A ITEM ( ) AGENDA ITEM NO. COUNCIL ITEM (X ) MEETING DATE: Feb. 24, 1983 SUBJECT: Michigan Street Widening As directed by the City Council in one of its previous meetings, the staff has completed its preliminary study for the widening of Michigan Street between Barton Road and Main Street. In conjunction with this study, no detailed surveying has been completed, nor has there been any detailed design. We utilized maps which were available to the staff and performed minimum field surveying to verify the locations of the existing structures with respect to the existing and proposed right-of-way. Based on that,the proposed widening of Michigan Street from Barton Road to Main Street has been investigated in regards to the anticipated construc- tion costs and the impact on the adjoining property. The following alternatives were investigated: I. Construct full roadway improvements on both sides at 22 feet from centerline along with a 4 foot sidewalk within the existing right-of-way. The existing street improvements now located at 32 feet from centerline within an existing 44 foot right of way would remain. II. Acquire the necessary right-of-way and construct a fully improved 64 foot street section along with a 4 foot sidewalk within an 88 foot right-of-way. Remove and replace all curb and gutter now at 22 feet with the new section. III. Construct full roadway improvements on both sides at 22 feet along with a 4 foot sidewalk within the existing right-of-way. All existing improvements located at 32 feet from centerline will be removed and replaced. The following preliminary cost figures have been adjusted to include construction costs along with removal and/or replacement of adjoining facilities. Alternative I $330,000 Alternative II $420,000 Alternative III $400,000 1101- Q 4 Michigan Street Widening February 24, 1983 -2- If alternative No. II is followed, approximately 82,000 square feet of right-of-way would need to be acquired. The new right-of-way line, for an 88 foot section, would result in several houses along the proposed widening having a front or sideyard setback less than 10 feet. The following tables indicate the number of lots that would need to dedi- cate additional right-of-way to the City and/or have a setback line of less than 10 feet. (See attached table) I am attaching the maps for the three alternatives which have been proposed showing the location of the right-of-way lines with respect to the structures. The color coding for the two alternatives for the right-of-way are self explanatory. The existing improvements on the attached plan are shown in dashed lines. The alternatives for the proposed improvements were not shown, primarily because the major concern is the location of the ultimate right-of-way line with respect to the existing structures. The current circulation element of the General Plan requires that the construction of the improvements in Michigan Street be within 88 feet of right-of-way with curb lines 64 feet apart. Should the City Council desire to make the change in the right-of-way width of Michigan Street and subsequently the improvements,that would have to be completed through the amendment to the General Plan. Staff recommends that: CITY COUNCIL REVIEW THE SUBMITTED DOCUMENTS, DISCUSS THE VARIOUS ALTERNATIVES, AND ADVISE THE STAFF IF THEY WISH TO CHANGE THE WIDTH OF MICHIGAN STREET PRIOR TO THE AWARD OF THE AMENDMENTS TO THE VARIOUS ELEMENTS OF THE GENERAL PLAN. JK/lbk Attachments -7 7 A*,e e) TS Er -,r JPDF $s I.,w rNAN /a ThAvla, e;.c IAI.VSr TO '-7'1CO Sr, V,Co -5,r. TO MoVaef RIEN IS gele-eyrO RAFraN IMI' .6z ."Mr Date 20 1-83 0 U-N T StAFF C R A ITEM ( ) COUNCIL ITEM ( X ) MEETING DATE: 2-24-83 AGENDA ITEM NO. SUBJECT: SCE Proposed Transmission Line Project Mr. Joe Falkner, SCE Area Manager, has briefed Council on the proposed routes for the SCE Transmission Line Project. SCE is recommending a route which would be south of Riverside and Grand Terrace and would be a more direct route to the Villa Park Substation. An alternate route has also been proposed which would go through Grand Terrace, Redlands and Riverside, which would go through areas of high population, and would require a 500-foot easement, due to the height of 39 feet and width of 94 feet for the towers. Hearings will be held regarding this on March 14-18 at the Raincross Convention Center, 3443 Orange Street, in Riverside. Staff feels that representatives from Council and Staff should attend these hearings to oppose this project coming through Grand Terrace. STAFF RECOMMENDS THAT COUNCIL: (1) Adopt Resolution recommending the Transmission Line Project go south of Riverside and Grand Terrace, and not through Grand Terrace. (2) Submit written information to the Project Coordinators for the California PUC and U.S. Forest Service. (3) Appoint Council and Staff Representatives to attend Hearings in Riverside from March 14-18. SAA:me AMvD olf�'Er'o A R Draft Supplemental Environmental Statement and Report) (EIS/EIR) N VS� essHeaavio plot KMA •ass ruc mairana Istesraaa roes suta. sun SUM na AM s ua a.,,oa � Sii�II 11TM COLM U.S. FOREST SERVICE & CALIFORNIA PUBLIC UTILITIES COMMISSION LOOK AGAIN AT TRANSMISSION LINE Southern California Edison proposes to build the DEVERS-VALLEY- SERRANO 500 kilovolt transmission line from Devers Substation near North Palm Springs to Serrano Substation in the City of Orange. A 220 kilovolt transmission line would be built from Serrano to Villa Park Substation. A Draft EIS/EIR was issued on the project in August, 1981, by the U.S. Forest Service and California Public Utilities Commission. In response to comments on that document, the agencies have issued a Draft Supplemental EIS/EIR that analyzes the effects of new alterna- tives and reexamines the effects of the alternates examined in the original draft document As proposed, the 500 kilovolt transmission line would be built on new right-of-way from Devers Substation west through Banning Pass, southwest to a new Valley Substation located southeast of Perris; hence west passing north of Lake Elsinore and northwest through the Cleveland National Forest near Corona, and west to Serrano Substa- tion in the City of Orange. The 220 kilovolt line would use existing rights -of -way from Serrano to Villa Park Substation, about four miles away. The U.S. Department of Agriculture, Forest Services (USES), and the California Public Utilities Commission (CPUC) are jointly studying the environmental Impacts of this project_ The Supplemental document will help these agencies to decide whether to approve the proposed lines and what routes they should follow If approved. The Supplemental Draft Environmental Document analyzes several alternatives to the proposed project in addition to those identified in the Draft Environmental Document published in August, 1981. These additional alternatives includes new routes; across the Cleveland National Forest, along the western side of the Santa Ana Mountains, south of San Gorgonio Pass, and through Norco via the Temoscal Valley. upgrading and replacing existing transmission tines from Devers Substation to Mira Loma or Highgrove substations and to the Perris Valley were studied as possible alternatives to building new lines. The environmental impacts of the different alternatives were identified and compared, with results that differed from those In the original draft documet. Impacts on land use and the cumulative Impacts of utility corridors were reexamined. Measures to mitigate environmental impacts were examined, including alternative methods of construction. 71-he public is invited to subi nit Yrritten comments on the Supplemen- tal Drall EIS/EIR, Including agreement or disagreement with its recom- nisadalionIftl comments received during the corn-meAveried wnich ends on M 14, 1983, will be responded to and in orated into the Final EIS/EIR. Copies of the draft Supplemental nvironmental Document (EIS'EIR) are avaliable for review at the Commission offices (Room 5060) in San Francisco and in Los Angoles at 107 South Broadway, as well as at the SCE office at 2244 Walnut Grove Avenue In Rosemead, at local SCE business offices In the vicinity of the pro- posed project and at the following public libraries: , Riverside Central Library 3581 Seventh St. Riverside, CA 92502 Desert Hot Springs Library 11691 West Dr. Desert Hot Springs, CA 92240 Lake Elsinore Library 400 W. Graham Lake Elsinore, CA 92330 Perris Valley 424 "D" St. Perris, CA 92370 San Jacinto Library 316 E. Main San Jacinto, CA 92381 Villa Park Branch Library Civic Center 17865 Santiago Blvd. Villa Park, CA 92667 Anaheim Public Library 500 W. Broadway Anaheim, CA 92805 Orange County Public Library 431 City Drive South Orange, CA 92668 Orange Public Library 101 N. Center Orange, CA 92666 Santa Ana Public Library 26 Civic Center Plaza Santa Ana, CA 92701 Banning Library 21 W. Nicolet St. Banning, CA 92220 Sun City Library 28081 Bradley Rd. San Jacinto, CA 92381 El Toro Branch Library 24672 Raymond Way El Toro, CA 92630 Mission Viejo Regional Branch Library 24851 Chrisanta Dr. Mission Viejo, CA 92675 Silverado Branch Library 28192 Silverado Canyon Rd. Silverado, CA 92676 Tustin Branch Library 345 E. Main St. Tustin, CA 92680 Beaumont District Library 125 E. Eighth SL Beaumont, CA 92223 Cabazon Library 50171 Ramona Street Cabazon, CA 92230 Hemet Library 510 E. Florida Avenue Hemet, CA 92343 Palm Springs, City Library 300 S. Sunrise Way Palm Springs, CA 92262 Corona City Library 650 S. Main Street Corona, CA. 91720 Copses of various documents incorporated by reference In the Sup- plemental Draft EIS/EIR, including detailed maps, are located at the designated libraries. The California Public Utlities Commission will hold hearings on the Supplemental Draft EIS/EIR at Raincross Convention CentaL 3443 Orange St., Riverside, CA. Hearings will start 1:00 in. March 14 and 15 and will recommence at 7:00 p.m. on those dates, to accommodate persons who cannot attend daytime hearings. On March 16, 17 an hearer will be held in morning and afternoon hours, s ar ng at a.m. Comments may be sent to either of the project coordinators listed below: Carl Corey Howard Wright Cleveland National Forest Calif. Public Utilities Commission Trabuco Ranger District State Building P.O. Box 12610 350 McCllister Street, Rm. 5198 Santa Ana, CA 92712 San Francisco, CA 94102 California Public Utilities Commission U.S. Forest Service M FEBRUARY 24, 1983 4Council Agenda Item #8A pEN�1NG AL CGUN�IL APP RESOLUTION NO. 83-_ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, OPPOSING THE ROUTING OF THE PROPOSED TRANSMISSION LINE THROUGH THE CITY OF GRAND TERRACE. WHEREAS, a draft EIS/EIR issued by the U.S. Forest Service and California Public Utilities Commission on the Devers-Valley-Serrano 500/220 kilovolt transmission line lists as a possible alternative the routing of the transmission line through the City of Grand Terrace; and WHEREAS, the proposed route would cut a 500-foot swath through a medium high density multiple family zone; and WHEREAS, a preferred route has been identified by Southern California Edison Company in Riverside County; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY RESOLVE its opposition to the alternative routing of a 500/220 kilovolt transmission line through the City of Grand Terrace and urges the California Public Utilities Commission to approve the Southern California Edison Company's preferred route through the Valley and Serrano Substations to Villa Park Substation in Orange County. BE IT FURTHER RESOLVED that the City Clerk is hereby directed to send certified copies of this Resolution to the Project Coordinators for the California Public Utilities Commission and the U.S. Forest Service. ADOPTED THIS 24th day of February, 1983. ATTEST: City Clerk of the City of Gran Terrace and of the City Council thereof. Approved as to form: City ATtorney Mayor of the City of Grand Terrace and of the City Council thereof. FEB 2 41983 CCU;.CIL AGENDA ITEM GRAND TERRACE LIONS CLUB GRAND TERRACE, CALIFORNIA 92324 February 16, 1983 Mayor Council Members City Manager City Hall Grand Terrace, CA 92324 Subject: Grand Terrace Community Needs For The Grand Terrace Community Center For some time, there has been a sustained and growing need for all the Grand Terrace Community Center space for community and .service club needs-. Especially more storage space has been needed for tables and chairs that our club has provided for use by all. With the recent addition of new fire proof metal doors; the storage space need is even more acute, because proper storage area is need- ed to clear the fire exit paths to all of the doorways. Within the last month another strong community organization, the Grand Terrace Woman's Club, has petitioned for regularly scheduled usage of the center. This fine club that has provided key services to our community for 75 years, has acquired extensive club equip- ment and needs considerable storage space. The only feasible approach to provide required storage of community center equipment and supplies is to gain the use of space now occu- pied exclusively by the Fifth District Parent/.Teacher Association (PTA) . Our club and community are certainly supportive of the PTA organ- ization and functions, however, we believe there are a number of reasons that exclusive use of a significant portion of the community center by the PTA should not continue. Some of the reasons are: 1. The District PTA serves a wide area of San Bernardino County, not just CJUSD. Colton Joint Unified School District has done far more than its share of providing, at no cost, a home for the fine PTA organization. However, it's time others of the served district provide some similar support. 2. When location was first provided for the PTA, the building was condemned for school use and unused by other organizations - a situation that has drastically changed over the years. r '► Mayor City of Grand Terrace February 16, 1983 Page 2 3. Considerable community funds and efforts have been expended to improve utility of the center. Greater return on this community investment can be realized if the total facility is utilized by the entire public. 4. There are, no doubt, numerous vacant school facilities in the area served by the PTA organization. Certainly almost any location would be more centrally located than the current facility. In conclusion, we would remind that for 9 years we have paid all maintenance, operating and utility costs for the community - and for the PTA. We trust this is ample evidence of our supportive role to the PTA. We proudly serve our community and the wider area needs with this community center project. However, it is our firm conviction that the needs of the community, area, and service clubs can best be served by securing the prime central area of the community center for the use of the total community. We urge you to take the necessary action to accommodate this re- quest. The need is immediate and has existed for years. However, the Women's Club may be able to continue at their current facility; the Grand Terrace Congregational Church - for only one more month, thus, prompt action is needed. Sincerely, Geoff Dooley, Secretary Grand Terrace Lion's Club GD cc: D. Jacobsen, Superintendent (1) CJUSD, Board of Trustees (7) Date: 2/9/83 MT StAFF C R A ITEM ( ) COUNCIL ITEM ( X ) MEETING DATE: FEBRUARY 242983 AGENDA ITEM NO. D G SUBJECT• BELOW MARKET RATE MORTGAGE FUNDS FOR OWNER OCCUPIED HOUSING DEVELOPMENTS The County has requested the City to indicate whether or not we want to participate in a $48.8 million single-family mortgage revenue bond issue to provide below market rate mortgage funds for owner -occupied housing developments located in the County. The County states that it is important that the Office of Community Development receive four copies of the executed cooperative agreement and the adopted resolution as soon as possible but not later than February 28, 1983. Staff recommends that the Council: A. ADOPT THE ATTACHED RESOLUTION. EC:lo Encs: 1. 1/26/83 letter from San Bernardino Office of Community Development. 2. Cooperative Agreement. 3. Resolution adopting housing finance revenue bond program. COMMUNITYIYEVELOPM ENT COUNTY OF SAN BERNARDINO ENVIRONMENTAL PUBLIC WORKS AGENCY 606 East Mill Street • San Bernardino, CA 92415 • (714) 383-2745 January 26, 1983 Mr. Seth Armstead City of Grand Terrace 22795 Barton Read Grand Terrace, California 92324 Dear Mr. Armstead: — ;eye-,v-aD — FEB 4: 1983 FINANCE DEPARTMENT JAN 2 ? 1983 i Y OF GR,QA1\0 1-LPRAr.` 'tom COPY The County of San Bernardino is in the process of organizing a $48.8 million single family mortgage revenue bond issue to provide below market rate mortaacrE funds (currently about 11%) for owner -occupied houses e- el is located in the County. The program will be pursuant to the rules of the gage Subsidy Bond Tax Act of 1980 and Chapters 1-5 of Part 5 of Division 31 of the Health and Safety Code of the State of California ("AB 1355"). The significant aspects of these two pieces of legislation which most directly affect the program parameters are: 1. Three Year Requirement: The Act stipulates that the mortgagor cannot have owned a home in the three years prior to purchasing a home financed by a housing bond issue. This restriction is not applicable if the home being purchased is in a "targeted area." It will be possible, however, to utilize up to 10% of the bond proceeds for non -first time horebuyers. 2. Owner Occupancy: The mortgagor must intend to reside in the hone being financed with bond proceeds as his or her principal residence of two years. 3. Purchase Price: The purchase price of each residence must not exceed 110% of the average purchase price of hcmes in the Riverside -San Bernardino Standard Metropolitan Statistical Area. If the home being financed is located in a "targeted area," the purchase price can be 120% of the average area purchase price. Ba on a recent average area purchase price study, the 110% figure fo ew construction would be approximately $101,_p9l and the 120% figure e approximately $111 156. Fo existin homes, the 110% figure is approximately 4,"110, and tlfe figure is approximately $ 003, 20. 4. Income Limitation: Approximately $20 million of the mortgage funds may be available with an income limitation of up to 150% of median income. For any allocation above $20 million, there will be a 120% of median income limit. At this time, from information available fron income studies recently ccnpleted, we anticipate such income limits to be approximately $ and $32,556 respectively. 5. Target Areas: Current target areas include census tracts 14, 48, 49, 56, 57, 60, 65, 69, 89.02, 91.01, and 96.03. In order to provide this financing in your jurisdiction, your city must formally participate with the County in its program. The formal vehicle for this participation is the adoption of the attached resolution an cooperation agreementTy your city i . ` y �^ The County wishes to issue the bonds by the end of March. Therefore, it is inportant that the Office of Co munity Development r ceive four ies of the executed cooperation agreement and the adopted resolution as soon as possible but not later than FebE22a28 1983. If your city does not wish to participa , we wool appreciate a briet letter stating your decision. Please notify Pam Newcomb at (714) 383-3764 if you have any questions or cannot meet the above deadline. Thank you. ENVIF42ZUNTAL PUBLIC WORKS AM4CY FFICE 11 F-0UNITY DEVELOP2Nr , Director DN:jj Enclosures COOPERATIVE AGREEMENT THIS COOPERATIVE AGREEMENT (the "Agreement"), and entered into as of March 1, 1983 by and between the of San Bernardino, a political subdivision of the State California (the "County"), and the City of J. a political subdivision of the State of California (the "City"), W I T N E S S E T H: made County of WHEREAS, the County has determined to engage in a housing finance revenue bond program pursuant to Chapters 1-5 of Part 5 of Division 31 of the Health and Safety Code of the State of California (the "Act") to make or purchase, directly or indirectly, loans to finance the construction or acquisition of homes in the County, all as provided for in the Act (the "Program"); and WHEREAS, the County, pursuant to the Act, has adopted the Program by Ordinance No. 2496 and has determined to cooperate with the City pursuant to the Act in the exercise of its powers under the Act for purposes of the Program; NOW, THEREFORE, in consideration of the mutual covenants hereinafter provided, the parties hereto agree as follows: Section 1. The terms used in this Agreement shall, for all purposes of this Agreement, unless otherwise defined herein, have the meanings assigned to such terms in the Act. Section 2. The County agrees to undertake the Program and to issue its Residential Mortgage Revenue Bonds, Issue of 1983 (the "Bonds") therefor pursuant to the Act as soon as practicable. Section 3. The City hereby agrees to cooperate with the County in the exercise jointly or otherwise of their powers for the purpose of financing home mortgages pursuant to the Act from the proceeds of the Bonds by agreeing that the County shall exercise such powers to make or purchase home mortgages under the Program, all as more specifically set forth in the Act, with respect to property located within the geographic boundaries of the City. Section 4. The City agrees to undertake such further proceedings or actions as may be necessary in order to carry out the terms and the intent of this Agreement. Nothing in this Agreement shall prevent the County from entering into one or more agreements with other political subdivisions within the County, if deemed necessary and advisable to do so by the County. Section 5. This Agreement may be amended by one or more supplemental agreements executed by the County and the City at any time, except that no such amendment or supplement shall be made which shall adversely affect the rights of the holders of any bonds issued by the County pursuant to the Act in connection with the Program. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed and attested by their proper officers thereunto duly authorized, and their official seals to be hereto affixed, all as of the day first above written. CITY OF COUNTY OF SAN BERNARDINO By: Mayor ATTEST: By: City Clerk APPROVED AS TO FORM: City Attorney [SEAL) 040318-0008-114-0832a By: ATTEST: By: Chairman, Board of Supervisors Deputy Clerk, Board of Supervisors APPROVED AS TO FORM: 2 Deputy County Counse [SEAL] O1/18/83 PENDING Y COUNCIL AFMVAL RESOLUTION N0. 83- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ADOPTING A HOUSING FINANCE REVENUE BOND PROGRAM IN COOPERATION WITH THE COUNTY OF SAN BERNARDINO AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE FOR AND ON BEHALF OF THE CITY A COOPERATIVE AGREEMENT BETWEEN THE COUNTY OF SAN BERNARDINO AND THE CITY. WHEREAS, there is a shortage in the County of San Bernardino (the "County") and in the City of Grand Terrace (the "City") of decent, safe, and sanitary housing, particularly of housing affordable by persons in the lower end of the purchasing spectrum, and a consequent need to encourage the construction of homes affordable by such persons and otherwise to increase the housing supply in the County and in the City for such persons; and WHEREAS, the Board of Supervisors of the County has adopted Ordinance No. 2496 declaring its intent to engage in a housing finance revenue bond program (the "Program" pursuant to Chapters 1-5 of Part 5 of Division 31 of the Health and Safety Code of the State of California (the "Act") and to issue bonds pursuant to the Act to provide funds for the Program; and WHEREAS, this Council finds and determines that it is in the best interest of the City to adopt the Program and to consent to the operation of the Program by the County within the geographic boundaries of the City pursuant to the Act. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS: SECTION 1. The City hereby adopts the Program for the purpose of increasing the housing supply in the County and in the City and consents to the operation of the Program by the County with respect to all property located within the geographical boundaries of the City. SECTION 2. The cooperative agreement, dated as of March 1, 1983, between the County and the City (the "Agreement"), a copy of which is attached hereto as Exhibit "A", is hereby approved, and the Mayor and the City Clerk are hereby authorized and directed to execute and deliver said Agreement, for and in the name and on behalf of the City. The Mayor, with the advice and consent of the City Attorney, is authorized to approve any additions to or changes in the form of said Agreement which they deem necessary or advisable, their approval of such additions or changes to be conclusively evidenced by the execution by the Mayor of said Agreement as so added to or changed. The Mayor, with the advice and consent of the City Attorney, is further authorized to enter into such additional agreements with the County, execute such other documents, and take such other actions as they may deem necessary or appropriate to carry out the purpose and intent of the Agreement or to cooperate in the implementation of the Program. ADOPTED this 24th day of February, 1983 S4r,FF REPQRT C R A ITEM ( ) COUNCIL ITEM VXX) MEETING DATE: February 24, 1983 AGENDA ITEM NO. D- SUBJECT: SAVINGS ACCOUNT "ACCENT ON YOUTH" On January 18, 1983 the Finance Department received a Savings Account Statement from Security Pacific National Bank for "Accent on Youth", account number 125564. According to the bank this account was opened on January 30, 1981, with Emily O'Neal, Robert Yeates, & Ken Rinderhagen as authorized signatures. Volunteer Services Committee meeting of January 20, 1981 authorized this account to be set up from donations to establish a youth program for the City of Grand Terrace. There has not been any activity in this account in the last year and the balance is $942.73. Peggy Trottier, (Account Clerk in Finance Dept.) talked with Robert Yeates, on Thursday January 27, 1983. He stated; 1. Emily O'Neal has passed away. 2. Different groups or projects that want Accent on Youth's support, submit a request to them, after they research them they forward the request to Council for Final approval— Last year they had two requests which Council denied. They have not had any requests so far this year. Alicia Chavez�w(Clerk Typist couldnnotCity findClerk's r�quests putresearched before Council by Minutes for the last years Accent on Youth. The Staff Recommends Council Move To: A. COUNCIL DISCUSS THIS DURING REGULAR MEETING SO IT CAN BE BROUGHT TO THE ATTENTION NEWS ARTICLE DIFFERENTOCAL IF "ACCENT ON YOUTH" ORGANIZATIONS WILLLBEMADEIS MAWAREN ED INAOF THEIR EXISTANCE. B. REQUEST GUIDANCE FROM COUNCIL. Encl.: Bank Statement dated 12-31-82 NOTE: Copies of Volunteer Services Committee Minutes have been placed in the Council Reading Box, should you wish to review them. iECURITY-flACI.F IC NATIONAL BANK 39 RAND TERRACE OFFICE 2377 BARTON ROAD RAND TERRACE CA 92324 SAVINGS ACCOUNT STATEMENT I TYPE OF ACCOUNT REGULAR SAVINGS ' OFFICE/ACCOUNT NUMBER 1 I 339 125564 TYPE OF ACCOUNT OFFICE/ACCOUNT TAXPAYER NUMBER NUMBER REGULAR SAVIN 339 125564 000-00-0000 USE THIS PORTION OF THE STATEMENT INTEREST RECEIVED FOR INCOME TAX REPORTING PURPOSES &� 48.21 INTEREST ACCENT ON YOUTH THROUGH DATE 22795 BARTON RD GRAND TERRACE CA 92324 12-31-82 IF THE ADDRESS SHOWN IS INCORRECT PLEASE ADVISE US PAGE 1 OF 1 DATE 12-31-82 CTIVITY DESCRIPTION WITHDRAWALS DEPOSITS/ DATE BALMIiCE INTEREST -------- ------------- -------------------------------------------------------------------- EGINNING BALANCE ON 01-01-82 894.52 NTEREST PAYMENT 11.65 03-29-82 906.17 NTEREST PAYMENT 11.94 06-28-82 918.11 NTEREST PAYMENT 12.23 09-28-82 930.34 NTEREST PAYMENT -------------------------------------------------------------------- 12.39 12-29-82 -------- 942.73 ------------- OR QUESTIONS CONCERNING ELECTRONIC ACTIVITY INCLUDING DIRECT DEPOSITS, RITE THIS BANKING OFFICE OR PHONE US AT (714) 825-7890 ----------------------------------------------------------------------------------------------- EPOSITS CAN BE MADE TO YOUR IRA (INDIVIDUAL RETIREMENT ACCOUNT) THROUGH PRIL 15► 1983 FOR CREDIT TO YOUR 1982 FEDERAL INCOME TAXES. IF YOU DO NOT HAVE A SECURITY ACIFIC TAX SHELTER RETIREMENT PLAN — WE WILL BE GLAD TO ASSIST YOU IN OPENING ----------------------------------------------------------------------------------------------- ONE. 'The number shown is the taxpayer number under which in- terest of $10.00 or more received on this account is re- ported to the Internal Revenue Service and the State of Cal- ifornia as required by law. If you have not provided us with your taxpayer number or if this number is incorrect please advise us at your earliest convenience. r 1 t/ ,. I JAN 1 71983 J A N 18 1983 ;1-1 Y OF G13AND TEF?r?Ai f!NANCE DEPARTMENT TAXPAYER NUMBER BEGINNING ACCOUNT BALANCE ENDING ACCOUNT BALANCE INTEREST RECEIVED 000-00-0000 894.52 942.73 48.21 rlease retain Ines statement lug yuug gecuguo n7nn7I In n^ TlntY r .�00�OUNC{LAGENDA 1TE9 65 the Zoning Ordinance, Architectural Review, is implemented. Mr. Hopkins read portions of Chapter 16 and noted that the Planning Commission had complied with its provisions in the area of size or bulk of the proposed buildings in relation to the existing adjacent buildings. Mr. Hopkins stated there have been enforced within some public agencies through zoning ordinances limitations on size, though they never have been thoroughly litigated. Stated Council has only the two options outlined in the Staff Report. That if Council substantially changes anything other than the yes or no, the matter must go back to the Planning Commission for their review or approval pursuant to the Zoning Ordinance. In discussion, those Council Members who viewed the Models concurred that the Plan No. 1 models appeared large; that it was difficult to distinguish one plan from from another. Council concurred on its feeling that those homes would be compatibile to the area, noting there were to be only seven Plan No. 1 models intermingled with the remainder. Council expressed its concern for the number of Plan No. 1 homes that would be built in the following phases of the development. CC-82-80 Motion by Councilman Nix, Second by Mayor Grant, to approve the appeal of SA 82-2, Plan No. 1, to include making findings shown on Page 2 of the Staff Report dated January 28, 1982, subject to conditions approved by the Planning Commission, with a specification that the percentage of Plan No. 1 homes in the following phases will not exceed 30% of the total number. Following discussion noting the only issue seemed to be concern that these homes may devaluate the property in that area and that Councilman Nix, the maker of the Motion, lives in the vicinity and the same type of home as the individuals opposing the appeal, and further noting the developer is doing the landscaping, which should allow the homes to blend, the Motion carried, ALL AYES. Recess was called at 9:21 p.m., and the meeting reconvened at 9:32 p.m., with all members present. FUND RAISING - REX BLACKWELL Mr. Bob Williams, Colton High School Assistant Baseball Coach, introduced Rex Blackwell, a student of Colton High School, and stated he is one of the players chosen from Riverside and San Bernardino Counties to travel to Europe in behalf of promoting baseball, and they will be playing against European teams. Mr. Williams requested Council's support in behalf of Rex to raise money for this trip. Following discussion and clarification from City Attorney Hopkins as to what extent the City could support Rex, Council directed that Randy Anstine, Community Services Director, be authorized to work in behalf of Rex Blackwell's fund raising activities, to include requesting Accent On Youth funds not to exceed $400. Page five - 4/22/82 Date: 2/16/83 A F F R E P %r)'nh T 12.49 S*__ C R A ITEM ( ) COUNCIL ITEM ( g ) AGENDA ITEM NO. MEETING DATE: Feb. 24, 1983 SUBJECT: Palm Avenue and De Berry Speed Zoning In September, 1982, the City Council authorized the staff to request speed zoning studies on Palm Avenue between Barton Road and De Berry Street from Michigan Street to the east end. The study was recently completed by the City's consultant, San Bernardino County Department of Transporta- tion and Flood Control. Attached is a letter dated January 31, 1983, recommending the speed zones, based on their studies. Specifically, the speed zones as recommended are: Palm Avenue from Barton to east end 40 mph De Berry from Michigan to Mt. Vernon 40 mph De Berry from Mt. Vernon to east end 35 mph Staff recommends that City Council: ACCEPT THE STUDY AS PRESENTED TO THE CITY BY THE DEPARTMENT OF TRANSPORTATION AND FLOOD CONTROL AND DIRECT THE COMMUN- ITY SERVICES DIRECTOR TO PURCHASE THE NECESSARY SIGNS AND INSTALL THESE SIGNS IN ACCORDANCE WITH THE RECOMMENDA- TIONS. JK/lbk Attachment DEPARTMENT OF TRAN ORTATION AND FLOOD CONTROL 825 East Third Street • San Bernardino, CA 92415 • (714) 383- 1255 COUNTY OF SAN BERNARDINO ENVIRONMENTAL PUBLIC WORKS AGENCY �11 \� JOHN R. SHONE Deputy Administrator for Public Works \ IF B. L. INGRAM Director January 31, 1983 City of Grand Terrace 3 198 3 22795 Barton Road FE6 Grand Terrace, CA. 92324 ATTN: Joseph Kicak City Engineer Dear Mr. Kicak: This will acknowledge your request of September 15, 1982, which was referred to our office by B. L. Ingram. We have reviewed the speed zones as you requested. Our recommendation of appropriate posting is as follows: Pala Avenue -Barton Road east to End 40 MPH De Berry -Michigan to Mt. Vernon Avenue 40 MPH De Berry -Mt. Vernon Avenue east to End 35 MPH If this office can be of further assistance, please don't hesitate to call us at (714) 383-1255. Very truly yours, B. L. Ingram, Director TransportatW Department By ` J.IX. GALANIS, Jr. affic Engineer JGG/bao cc: C. L. Laird StAFF REPORT '" C R A ITEM ( ) COUNCIL ITEM ( X) MEETING DATE: 2-24-83 AGENDA ITEM NO. SUBJECT: San Bernardino County Arts Plan All of the information regarding this Plan was provided to the Historical & Cultural Activities Committee for their review, as shown in the attached Memorandum. The Committee reviewed the material and reported that most of the material does not pertain to our community. They did request, however, that the City consider pursuing some of the grants mentioned in the program to assist the Committee in pursuing their goals. All of the material which was sent to the City is attached for your review, except the Facilities/Cultural Resources Guide. Since we were only provided one copy, it has been placed in the Council Reading Box for your review. STAFF RECOMMENDS THAT COUNCIL: REVIEW THE MATERIAL; CONSIDER ANY INPUT TO BE GIVEN TO THE SAN BERNARDINO COUNTY ARTS LEAGUE; CONSIDER WHETHER ANY GRANTS SHOULD BE PURSUED; AND ADOPT THE ATTACHED RESOLUTION. ME . - V EMORANDUM DATE: February 9, 1983 TO: Barbara Mathews, Chairman Historical & Cultural Activities Committee FROM: Myrna Erway SUBJECT: San Bernardino County Arts Plan As I discussed with you this morning, I am submitting this material for review by your Committee, to see if there is any input or recommendations regarding this plan that your Committee would like to have submitted to Council. This material will be submitted to Council for review and approval at the meeting of February 24, and the Staff Report, including recommendations, will have to be prepared February 16. Therefore, would you please let me know if your Committee has any input or recommendation by February 16, so I can include it in the Council Staff Report. Please return all this material to me by that date also. We were only given one copy of the Facilities/Cultural Resources Guide, which is attached. FEB 2 41983 • PENDING � AP pVAgo UNCI� COUNCIL' AGENDA M IA C� RESOLUTION N0. 83- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, APPROVING THE SAN BERNARDINO COUNTY ARTS PLAN. WHEREAS, the San Bernardino County Arts League has completed extensive research in San Bernardino County which provided the basis for the development of the San Bernardino County Arts Plan; and WHEREAS, said Plan was submitted to the California Arts Council on March 31, 1982, meeting the contractual agreement between the California Arts Council and the San Bernardino County Arts League; and WHEREAS, said Plan requests no financial contribution from the City of Grand Terrace; and WHEREAS, the San Bernardino County Arts League seeks to provide an atmosphere in San Bernardino County, including the City of Grand Terrace, in which the arts may grow in quantitative and qualitative ways, providing an environment conducive to the fullest expression of all forms of art; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grand Terrace does hereby approve the San Bernardino County Arts Plan as prepared by the San Bernardino County Arts League. ADOPTED this 24th day of February, 1983. ATTEST: City Clerk of the City of Grand Terrace and of the City Council thereof. Approved as to form: City Attorney Mayor of the City of GrandTerrace and of the City Council thereof. San Bernardino County Arts League Lw� 825 North D Street, San Bernardino, California 92401 714-888-1495 Mayor Hugh J. Grant 22795 Barton Road Grand Terrace, California 92323 Dear Mayor Grant and members of the City Council: The requirements of the California Arts Council's State/Local Partnership Program state that one copy of all documents prepared for the Program must be sent to all incorporated cities within the participating County, and that the County Board of Supervisors must approve the Plan by resolution. Attached is a copy of the current Plan update prepared in connection with the State/Local Partnership Program. We are providing this copy to you for your review and comment. The Plan will then be sent to the Board of Supervisors and to the California Arts Council for their approval. We would appreciate hearing from you within the next thirty (30) days, if you have any statements you wish to make about this document or the Partnership Program. Your comments will be forwarded to the Board of Supervisors and to the California Arts Council. If we do not receive any statements, we will assume that you approve of this update, and will continue with our local approval process. We look forward to working with you and your constituents in this Partnership Program designed to strenghten local cultural planning and decision making and to reach previously underserved constituencies through the arts. Sincerely, 01, Sandra Rowe Rowe Interim Executive Director SR/mjs Enclosure Date: 2-1177-883, StAFF C R A ITEM ( ) COUNCIL ITEM ( X) MEETING DATE: 2-24-83 AGENDA ITEM NO. SUBJECT: Resolution Opposing Amendments to the Municipal Organization Act (MORGA) Allowing the Detachment of Municipal Territory. Attached is a letter from Mayor Holcomb, City of San Bernardino, and a proposed Resolution which Mayor Holcomb has requested our City to consider adopting. Also attached is a letter and other material from Supervisor McKenna which opposes the position taken by the City of San Bernardino. STAFF RECOMMENDS THAT COUNCIL: CONSIDER WHETHER OR NOT IT WISHES TO ADOPT THE ATTACHED RESOLUTION. ME PENDING CITY (40 COUNCIL APPROVAL RESOLUTION NO. 83- In A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, OPPOSING ANY AMENDMENTS TO THE MUNICIPAL ORGANIZATION ACT (MORGA) ALLOWING THE DETACHMENT OF MUNICIPAL TERRITORY. WHEREAS, any detachment of territory from the City of Grand Terrace would have a negative impact on its citizens as well as its commercial establishments; and WHEREAS, any loss of such territory without the specific permission of the governing body could be of great negative consequences to the whole City; and WHEREAS, the orderly municipal processes require that, except in very unusual circumstances, the integrity of municipal incorporation boundaries should not be disturbed; and WHEREAS, any arbitrary detachment of City territory can cause a loss of assessed valuation, revenues, as well as disrupt long-range planning goals; and WHEREAS, San Bernardino County uses general fund monies to support a full-time lobbyist in Sacramento; and WHEREAS, the lobbyist could be utilized in activities directed against the cities in San Bernardino County; and WHEREAS, the County of San Bernardino has seen fit to seek legislation whereby LAFCO can detach territory from cities if it deems desirable and create new cities from the detached territory, making very little sense; and WHEREAS, home rule procedures can best decide the destiny of a municipality; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GRAND TERRACE that this City hereby opposes any attempt to amend, modify, or otherwise change the Municipal Organization Act (MORGA) which would allow the detachment or otherwise remove any municipal territory pursuant to a reorganization without the specific permission of the municipality's governing body. ADOPTED this 24th day of February, 1983. ATTEST: City Clerk of the City of GrandMayor of the City of GrandTerrace Terrace and of the City Council and of the City Council thereof. thereof. Approved as to form: City Attorney CITY OF SAN BERNARDINO 300 NORTH "D" STREET SAN BERNARDINO, CALIFORNIA 92418 714-383.5133 W. R. "BOB" HOLCOMB Mayor February 1. 1983 Honorable Hugh Grant Mayor - City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92324 Dear Hugh: OFFICE OF THE MAYOR I am alerting the cities in San Bernardino County as well as the Citrus Belt Division of the League of California Cities to the fact that San Bernardino County is attempting to amend MORGA (Munici al Organization Act -- California Government Code Sections 3500 et seq� in order that the County's Local Agency Formation Commission could detach territory from a city without the city having the right to protest or veto such action. Our City Council felt so adamant about the matter that they met in special session on January 25, 1983 and passed the enclosed resolution. In our case, the detachment contemplated for the "Highland" incorporation would mean the loss of 18,000 population and a significant decline in revenues. We believe any loss of territory without the specific permission of the governing body of the city could be of great negative consequences to the cities, if not totally disastrous. It appears that San Bernardino County is setting two dangerous precedents. They are attempting to amend MORGA to allow the Local Agency Formation Commission to detach territory from an incorporated city and make it a part of a new city without the permission of the governing body, but ruch worse than that is the fact that the County Board of Supervisors is taking this action against the majority will of the population of the County without any percussion or knowledge. The unprecedented action of the Board of Supervisors' passing a petition for incorporation without corresponding and requesting signatures of the area was the first indication we had that the County was contemplating the removal of certain rights of cities. There is a very apparent disregard for the cities of San Eernardino County and a serious threat to the rights of cities throughout the State. THE LI VIMG CITY ON THE---2A10VX Honorable Hugh Grant February 1. 1983 Page 2 We urge each city receiving this letter to adopt a resolution opposing any amendment to MORGA which would allow the detachment of territory from cities without their specific permission and to forward copies of the resolution to the appropriate county and state legislators and the League of California Cities. Sincerely. W. R. "Bob" Holcomb, Mayor WRH:sg Enclosure cc: Seth Armistead ✓ League of California Cities tourb of i�uperuioo Toun#g of §§ttn 13ernarbino February 10, 1983 Mayor and City Council City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92324 Dear Mayor and City Council: DAVID L. McKENNA SUPERVISOR THIRD DISTRICT JOHN LIGHTBURN ADMINISTRATIVE REPRESENTATIVE BARBA" RIORDAN FIELD REPRESENTATIVE REC- EIVEI FEB 141983 CITY OF GRAND TERRACE Mayor Holcomb's letter of January 11, 1983, urging all cities in our county to adopt a resolution opposing any amendment to the Municipal Reorganization Act (MORGA), concerns us greatly as to the accuracy of the representations and statements made therein. Before you contemplate taking action on the City of San Ber- nardino's request we strongly encourage you to consider, for the record, the following: 1. The County's legislative proposal to amend MORGA will only affect the Highland Area situation. We have indirect confirmation from the League of Cities that no other city in the state will be affected now or at any future date. Therefore, contrary to Mayor Holcomb's letter, the county is not acting out of disregard for the cities of San Bernardino County; nor, is there any "threat" to the rights of cities throughout the State. 2. Correctly stated, the County filed the petition for the possible incorporation of the Highland Area prior to January 1, 1983 in order to allow an opportunity to pursue legislative relief from a specific provision of MORGA, which would effective- ly preclude a resolution to the service delivery problems brought about by the City of San Bernar- dino's historic piecemeal annexation program. County Civic Building • 175 West Fifth Street • San Bernardino, CA 92415 • (714) 383-2911 Mayor and City Council February 10, 1983 Page Two 3. Perhaps a little background information as to the nature of the problem would be helpful. The attached map of the east San Bernardino/High- land Area will illustrate clearly the chaotic dis- array of boundary lines, unincorporated islands and City islands. You should further note that all parties, including LAFCO, agree that there is a serious problem of providing orderly and efficient urban -type services in this area. Also attached, for your consideration, is a Sun Company editorial (1-31-83), and a news article (1-27-83), both reflective of our position on the matter. 4. For over two years this office has been attempting to bring all parties together in an attempt to realize a positive, and comprehensive resolution to the problems. Additionally, we have provided you with a Chronological Sequence of Events out- line. At the close of the 1982 legislative session, we have indirectly confirmed, that Mayor Holcomb, without our knowledge, sneaked in a last minute rider amendment to the MORGA revision bill, AB 3003. The County was totally unaware of the City's tactic until late December 1982. According to Assemblyman Dominic L. Cortese, Chairman of the Local Government Committee and author of AB 3003, had the County been given the opportunity to testify, regarding the detrimental implications of the City's amendment on the Highland Area issue, it would have been most unlikely that the City's last minute amendment would have been reported out of committee. In view of this, it is becoming more apparent as to why the City has been reluctant to propose or affect legitimate annexa- tions that would result in a balance of services to the tax revenues taken. Regarding the City of San Bernardino's Resolution Number 83-18, we urge you to consider the following: 6 Mayor and City Council February 10, 1983 Page Three 11 1. The City suggests that a loss of territory "could be of great negative consequence to the whole city". This statement is unsupported by facts at this time. It is just as likely that a proper reorganization, which includes annexed unincorpo- rated land to the City, as well as possible detachments, could result in greater service dollar efficiencies and revenue benefits to the City. 2. The City suggests "that except in very unusual circumstances, the integrity of municipal bound- aries should not be disturbed". It is self- evident that the Highland situation is an "unusual circumstance", as the attached map illustrates clearly. Therefore, a proper justification for reorganization does exist. 3. Any detachments subject to a LAFCO reorganization plan will not be arbitrary as the City suggests. The final proposed detachments will have to be voted on by the residents in those areas. There will have to be strong citizen support, evidenced by signed petitions, before a proposed detachment will be included in the prospective final reorgani- zation plan. 4. Unfortunately, the City wrongly accuses the County of seeking "legislation whereby LAFCO can detach territory from cities........ and create new cities from the detached territory............" This statement grossly misrepresents the intent and conduct of the County and cannot go unchallenged. Let us be perfectly clear. The County's legislative efforts and related activities affect only the Highland Area and those respective parts of the City of San Bernardino. A final point in closing. Please understand, there are over forty thousand (40,000) constituents in the Highland Area who simply seek the right to determine their destiny and the right to "home rule". I am confident that you will agree that these are worthy goals that we all support and enjoy. Mayor and City holouncil February 10, 1983 Page Four In representing the majority of this constituency, I am committed to making every legitimate effort to afford them an opportunity to decide their own future. To this end, we simply ask that before taking any action on this matter you scrutinize the City's statements and repre- sentations as well as ours. Respectfully, DAVID L. McKEN Supervisor Third District DLM:bc cc: Mayor Bob Holcomb City Council Members Ralph Hernandez Gordon Quiel John Hobbs Jack Strickler Robert Castaneda Steve Marks Jack Reilly 1\GVAVHI`t1 b1111Vt`I uvva•ara sa.a a+�++a• so szom 40 Ma :Let ALP MA f��1 i4+a• f� 1 rY�1 1 f�� 1= D lb o 41 .�f � r V✓�.�• �' 'a .� r. � lM� t (`�r� ' � A F, '� ill Of I PC IR •� 1.r,,,1 M1•i T.; '�t•. L.' J(r AIM,' I '� 1 i rI lSS .• t ' .�•N 1' r�.•lr '.Fl (. Y 1 s �• rY:♦ .0 v � 4 . �1 ' I� 1 I Iele i' ?IJ t � � 'It��1 • ���.i �. Ij SAN DERNARDIN �A , r' f; t1P• l� si•,4 •1 y�4•;d;���l• i ,'�j` !7 , t� �`�{L�r';��Y'1 ''{ �" '��. 1 JY} { � � �.r./ ,.' �"_y} �J wy ^r � r ;•I1tj �T���,'• ,�''�t"� I' ;i f b , rJ• �. ' :l({ 1 {` ,� }h tit t �• •,. r (It•. G djl 1 , • SAN BERNARDIM 14% f(AIIAOINO COv"tv sv"vt+o" I ' 1,s C. twe0 r, 1 1 CIWrOs"It l' UNINCORPOP r f.Pv0. J1 A TED NORTON AIR FORCE BASE �rSAN / 8 1+ I• I' r 1 •' w.1low �1• .� � . � d ytj�.;y .1 •� 1 T f� �1•l' ii ,1Fa AM r� 3 j'l�R 1r r.r1 ► ••r . i 1r }'�`t • i%1%'li '�-r 1�5,�' 4 � t '.�� \,� IJ(1 '_/k31 / iialJf;FYt, i��riy�'•,'�1±����>t'�cv`i'ilii:l, ,;i� � ,l:i:it�l w ti. y ,•. i REDLANDS nvts I 1 M=CITY OF SAN BERNARDINO � 11(JI111 ►ilrptl -------------------- �­ ;:,Monday,. -- 11 an. 3 7- .4 3 T ana:X nar it i7vSded the - 'of unity -pervaded �Adikinctaurk r. HA as,the-City.. Cb uncil-Voted, to,pro with, the'ideabf-� , c6ed- . -creating. a,1hkee-'member council -committee to join with the bounda-KeorganizationandJ . .mayor.t61&veI6p policy oil ry_ ' annexation.of 'Iand m'the Highland areat i -'Wben'tbe-issue originally was presented council;.it. ' seemed W-might lead:to- disagreement -because some-coun�1 W.1L Holcomb for -making public _j cilmen had criticized Mayor J� statewents'-on-the Highland cityllood issue that' have been Construed- as- representative of the city s Do5iti0ii-:k--, However -,'efforts obviously are being made on both sides to' ' 2� try to achieie.-a'unified policy on the issue.; Councilman Steve Marks, who launched the idea of formingt.'j Ahe council cojfimittee� said he met -with Holcomb to discuss it. He called,th& talks "f d6ndly, inforMative, intelligentind',YAth .;�a.unity of -purpose. VA7 -council-7meetingm, ,t�:Holcomb*--;v�as-�-not-'at-,�the most recent -,�pecause:--&P was ` httending the United States ,qonference, I �:Mayors:;"Nevertheless the.'�haay oj co-signed`witVMA)rk§:.A ,-,, I'-Iaem6randumemphasizingthey were jbirt15-;endo:rsing the 4 .?committee f orIaiflbn idea kicX�,� • ;;This kfndof unity -Is Jdisirable-�- if -.the city -wishes -to siic--:� --- j�nbicocessfully- and harmoniously i'gover n peopT who live in rp"orat6d areaseast f its. present borders. _,u. -question of providing urbanize&'the ',.ksLthe area .becomes F. .1 - s one that now.' orderly urbifi-typei governmental services to it I resolved:' i� has to be' V .-The -best- solution-vWilL be -the-:one that' isaPost willingly A accepted -by thei resideirnis of that :area: as the one that they. believe "is:best suited to their long -run interests." "If San Bernardino' wants to win that assent, it is good for it, to demonstrate x well -coordinated, constructive approachI6-: roblems, as it has in dealing with the committee formation p issue. �-j It is no secret that most of the area's residents traditionally.; have. shown an, aversion toward.: being governed by- San F Beriardino. However, if the city can solicit their acceptance 11. through positive methods, more *power to it: I Consequently' x it- is:unf ortunate'that in a related action, the =j 111'r - 'amendments to a"%council- passed a 9olution opposing any over. any transfer of its state -la,#.-giving.- ih6:-city::.veto. power �0�'(;,sed�eW--'C-it 6f Highlan( .territWA?��lpl ' Af, the Legislature4goes along. mjth '-*may-:-give*,San Bn er'ardinO--aShCrt-idthe councils request, it-, n victory:. However,,)6 arbitrarily cutting off the area residents' right: to make a free' %choice -among all potential options, -.it could leave a legacy of - P(bitterness. and -ill Will -that could. make it-. dif f icult to address 1'tbe area's* governance problems successfully and in an. orderly.j -planner for -years to come. ­ w beeistern If San . Bemardin6-'.is '.to.' woo the attentions:.Or t rr:.r . esideits; diplomacy will serve -it better than a club.:. O 7 iT. • /CIC/ p etitioa.; drivj��_,., ByPG.TORREZ;�`� `a citizen petition campaign.to .: backupthefiling::V �• - suo'stsff Wrffer ♦ :��� =-s py:-._.,*:3:s-- --But McKenna asked M . HIGHLAND-- In -a bid to show the propo • .:broad supportfor. they incorpora- _;Dents to gather signatures to is . tion<of Highland, cityhoo&propo. -Play .public support, for -the -ci s`nents-ldcked..off a -petition. cam- ::hood.proposaL _'It.s�unportant,t'o paign Wednesday -'With the -goal of - the Board of Supervisors to know • the amount of support -within the.: % obtaining the signatures of-12,000 "community and we encourage you voters within 60 days. �.j.-:il� �-rn > 'ta•ener eticall help us determine s^.:�nog: w_ -U. 8. Y p o r the amount -of that-su ort Meeting•:at San Gorgonio High pp , *-,School, - about- 80-persons heard .,through this. petition. drive,_' he said in a letter distributed to the• • ,: Highland Chamber of Commerce ':- _ -President-..Ross B.-Jones:say, the ;:audience.by-his field:representa- signatures -."are. going: to..be-eru-_.-_ tive, Barbara Riordan cial" to Hi hland'becomin tY a ci g g - "So really-.the�answer (to the cityPetitions- will .becircu)ated- in ••hood• question) - is! with-you4peo.-i�the. are a:proposed to-be-;th)r 1--ple'- »=;'�'�•'+# P_ at' ;i:tat's- G ='boundaries of the new.city...,The . ^ q re -mile area e_�ctends west f'=_1:Signing-a petition does not cori- as far as Del Rosa Avenue, north note support. for incorporation, _'of.Highland Avenue, and nearly -to- • but rather is intended to-encour- -Waterman_Avenue south of -High - age a Nov. 8vote on, the issue. wo "land, Avenue. It• extends- east "to different petitions: will -be:circu- Cburch'Street in East Highlands- lated in Highland'— one•for. per- :'and generally south_to Thi•Td - sons. living in•.areas=:now-, within ° Street and north to forest bounda-, t ' -. the boundaries. of San Bernardino rise: - and the other for -persons living in "Xi-, oaf d=�3"''-� "`= •_ ;:r�r-�- r ' j -'`' -_ • -'the unincorporated areas :i-Azi ` =;� �' "^!,•_�'`• �y�,Fi s �.I .. �• _A i estimated 60,000 people life --I!'-Jones said he expects'about 250 r in the area with about one-third'of •; -, them registered voters;'''' <: ' persons to circulate petitions: The • -= • : = • .•=.. •. ; -.. ... �S s•,�: s_ r ' • biggest push -will be in the next 30 bro e)o -sisa •p•,7-•c.- dayswith`the area -west of Victo- Jones -said the proponents are _ ria Avenue receiving priority, he seeking to gather signatures of -at said. - _ ,. +^� , _ • a Ieast60 percye�n, t of the voters: • . •� .• 's"i .Y i " .9 ~r ` : 2r `r} ) f'� y .l f-' T ,: '-The petition'campaign-was-m-_. As for'kee-ping Highland unli- stigated after county Supervisor corporated, Jones said the idea David L. McKenna got the Board "does not exist as a reality any of Supervisors to sponsor -High more:" -This is because San Ber- land's incorporation filing with nardino is moving to annex the ' the Local Agency Formation Corn-' area'and ihe.county no longer can mission. The board's action on- , afford adequately to provide secv- , Dee.14 eliminated the necessity of ices to Highland, he said. - CHRONOLOGICAL SEQUENCE OF EVENTS IN EAST SAN BERNARDINO-HIGHLAND 1966 - Efforts were made to incorporate the Community of Highland, this was denied by the LAFC because of the lack of resources. 1975 - LAFC encouraged an incorporation proposal for High- land but when this was not proposed the LAFC included the community within the Sphere of Influence of the City of San Bernardino. 1979-80 County Board of Supervisors initiated a City- County-LAFC effort to realign boundaries (later referred to LAFC for solution). 1980 - LAFC initiated a series of community meetings to encourage boundary realignment by annexations to the City of San Bernardino - the Community rejected this solution. 1981 - A Citizens Committee conducted a Community question- naire survey. Results: 1) Most people favored staying in the unin- corporated area. 2) Next was support fora new city. 3) Next was annexation to existing City. 1982 - A Citizens Committee initiated a study to review the feasibility a new City of Highland. 1982 - MORGA was changed to include City protest --effective 1983. 1982 - December 29th, County Board of Supervisors filed Highland Incorporation with the LAFC to preserve every option of avoiding a City protest. 4 :� •, \ �- lam: , 4 , IV 4 HISTORICAL REVIEW OF EFFORTS TO REALIGN THE BOUNDARIES OF THE EAST SAN BERNARDINO-HIGHLAND COMMUNITY The East San Bernardino -Highland Community of approximately 60,000 people has a problem as to its delivery of public services which is both confusing to local residents and expensive. As shown by the attached map, the City of San Bernardino has (over time) infiltrated into the area so that it now has within its boundaries about one/third of the territory, one/ half of the people, and three/fourths of the revenue. The remainder is unincorporated County territory served by County Departments, Special Districts, and the California Highway Patrol. There is confusion as to whether individual residents are in the County or the City, and every service call as to planning, roads, fire protection, and police service must be checked as to the appropriate jurisdiction. This problem is compounded by two elements: 1) The existence of a small group of citizens who recall the days when "Highland" was a separate small community, their roots are in this heritage and they are committed to their community not being swallowed by the growth of the larger'City of San Bernardino; and 2) The East Valley Water District, an independent District which fears that it will be taken over by the City of San Ber- nardino when that City overlays 70% of the District's service boundaries. Both these groups resist a solution to the problem through annexation to the City of San Bernardino. The County, City, and the LAFC have sought solutions to this mix of City -County territory for at least eight years. In 1975-76,the LAFC reviewed the area in connection with its determination of a Sphere of Influence boundary for the City of San Bernardino. It determined that the East San Bernardino -Highland Community should either be an integral part of the City of San Bernardino, or separated off as an independent City of its own, and it encouraged elements which opposed joining the City of San Bernardino to consider incorporation. i -2- After a period of review, it seemed evident that there was neither the inclination nor the financial resources to form a separate City so the LAFC drew the City of San Bernardino Sphere of Influence to include the entire East San Bernardino - Highland area. Annexations of the commercial and developing areas -to the City of San Bernardino have continued --on the basis that these areas (while not always logical in terms of directions of growth) needed City services, annexation was requested by the property owner, and these additions to the City were contiguous and within the City's Sphere of Influence. In 1979-80, after Proposition 13 limited local governmental revenues, the County initiated a County-City-LAFC consortium to attempt to put the service delivery lines in some order. After several meetings, the County and City agreed to leave the matter with the LAFC. In 1980, the LAFC initiated a series of community meetings essentially to straighten boundary lines by annexing the most confused and mixed areas to the City of San Bernardino. After proposing many alternatives and finding no advocate for any option, the LAFC dropped the study and encouraged interested citizens to. continue to study solutions. In 1981, a Citizens Committee, anxious to preserve an inde- pendent Community of Highland, proposed an LAFC financed community questionnaire to see if there was any consensus. Responses were received from some 9,380 people. The results were: 1) Stay as an unincorporated community. 2) Establish a new city. 3) Annex to the City of San Bernardino. Realizing that to remain as an unincorporated Community was not a viable option with the Community as part of the San Bernardino Sphere of Influence, a group of citizens initiated a study for incorporation considering several alternative boundaries. Note: It was at this time that it was discovered that the Municipal organization Act did not include a city protest in the event that a new city was proposed which included detachments from an existing city. So it was presumed that if a new city boundary could be pro- posed, which in the LAFC review was shown to be reasonable, t -3_ was financially viabl and did not do violence to the existing city's reven�es ors service delivery, that detach- ments from an existing' city could be included. in an Incor- poration-peorganizati proposal, under MORGA, and the matter cold be submi ted to the voters with no "City Protest" to deter it. In 1982, MORGA was cha ged to include an existing city's cments from isoundaries, if any right to protest deta part of its boundaries were p,fo16-osed to be detached in order to form a new city. That change was effective on January 1, 1983. . On December 29, 1982, the County Board of Supervisors filed with the AFC a proposal for the Incorporation of a new City of Highland which included significant detachments from the City of San Bernardino -in order to make the boundaries of the proposed City viable, and to make the new City economically feasible.. The County filed prior to the effective date of changes in MORGA to preserve every possible option to eliminate the service provider confusion and create a new community. The LAFC will continue its study of the Incorporation proposal, and will recommend an action which in its considered judgement will be in the best interest of the entire area. - When that final decision reaches the Board of Supervisors as the conducting authority --under present law --the City of San Bernardino can exercise its "protest" provision and eliminate from consideration any part of the area proposed for incor- poration which is now in the City of San Bernardino and pro- posed for detachment. If the Incorporation proposal could have been finalized in 1982, or if the current law could be changed to exempt from its .provisions of city protest all -incorporation proposals filed but not completed prior to January 1, 1983, the existing city could not block consideration of the voters by its protest. LHH:cl January 17, 1983