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03/10/1983v c r 60ITY OF GRAND TERRACE REGULAR COUNCIL MEETING TERRACE VIEW ELEMENTARY SCHOOL 22731 Grand TePace Road A G E N D A MARCH 10, 1983 5:30 P.M. * Call to Order * Invocation - Pastor John DuNesme, Azure Hills Seventh Day Adventist Church * Pledge of Allegiance * Roll Call PUBLIC WORKSHOP SESSION - 4:30 P.M. 1. Review Revenue/Cost Allocation System Report. 2. Consideration of FY 1982-83 Budget Reductions. 3. Proposed FY 1983-84 Budget ADJOURN PUBLIC WORKSHOP SESSION CONVENE COMMUNITY REDEVELOPMENT AGENCY - 5:30 1. Approval of Check Register No. CRA031083 2. Review of Contract Award to C G Engineer- ing & Beland/Associates, Inc. for General Plan/Traffic Circulation Elements. 3. Commercial Development Status Report 4. Schedule for Completion of Architectural Services for Civic Center. 5. Authorize Transfer of Tree & Sidewalk Removal/Replacement Project Budget, Department 4925 - $10,000 from CRA to City 6. City Loans to CRA - CRA Interest Due City. ADJOURN TO JOINT PUBLIC WORKSHOP SESSION WITH CITY COUNCIL ON 3-24-83 AT 4:30 P.M. AT TERRACE VIEW ELEMENTARY SCHOOL TO DISCUSS FY 1983-84 BUDGET. CONVENE REGULAR CITY COUNCIL MEETING 1. Items to add/delete. Staff Recommendations Approve Approve Approve Approve Council Action P COUNCIL AGENDA Page 2 of 4 2. The Minutes of 2/24 and 3/3 will be placed on the 3/24 Agenda for Approval. 3. CONSENT CALENDAR The bottow.i.ng Consent Catendan .c terra are expected to be nouti.n.e and non-contAoven- s i.at. They wiU be acted upon by the Counci t at one time without di6cub.6 ion. Any Counci e MembeA, Sta66 MembeA, on Citizen -may &equeaz an .item to be removed 6&om the Cony ent Catendan Jon d iacuaaion. A. Approval of Check Register No. 031083 B. Approval of City Manager attending League of Cities Small Cities Comm. Mtg. 4-6-83 in Fresno. C. Grand Terrace Swim Club Carnival - April 7-10. (1) Approve waiving all permit & business license fees. (2) Approve closing Commercial Drive April 7-10, subject to proper barricading and supervision. D. Accept Transfer of Tree & Sidewalk Removal/Replacement Project of $10,000 From CRA Budget, Dept. 4925, to City Budget. E. Approve Budget Transfer of $4,670 fron 6-30-83 Balance Forward to Dept. 4592 for Rehabilitation of Community Center F. Accept Street Dedication Grant Deed from Roman Catholic Bishop of San Bernardino & Authorize Recordation by the City Clerk. G. Authorize Loaning to the CRA Interest Funds Received From the CRA As Funds Become Available in City's Balance Forward. H. Confirm CRA Action to Approve Schedule for Completion of Architectural Services for Civic Center. i. COUNCIL AGENDA Page 3 of 4 11 4. ADVERTISED PUBLIC HEARING - 7:30 P.M. A. General Plan Extension (1) RESOLUTION NO. 83- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, AUTHORIZING AN APPLICATION FOR A ONE YEAR TIME EXTENSION FOR THE COMPLETION & ADOPTION OF THE CITY'S GENERAL PLAN ELEMENTS PURSUANT TO GC SECTION 65392. (2) Designate the City Manager As Authorized Contact & Authorize Submission of Necessary Documen- tation to Appropriate State/Local Agencies By the City Manager. 5. PUBLIC PARTICIPATION 6. COMMISSION & COMMITTEE REPORTS A. Planning Commission (1) Accept Resignation of Chairman, Doug Erway, B. Parks & Recreation Committee C. Energy Committee D. Historical & Cultural Activities (1) Consideration of Appointment of Betty Duarte to fill unexpired term of Hazel Fuller, with term to expire 6-30-84. E. Crime Prevention Committee F. Emergency Operations Committee 7. UNFINISHED BUSINESS A. Consideration of FY 1982-83 Budget Reductions. B. Barton Road Widening 8. NEW BUSINESS A. C.D.B.G. Projects for FY 1983-84. a COUNCIL AGENDA Page 4 of 4 9. REPORTS A. Police Chief B. Fire Chief C. City Engineer D. City Attorney E. City Manager F. City Council CRA ON 3-24-83 AT 4:30 P.M. AT TERRACE VIEW ELEMENTARY SCHOOL TO DISCUSS FY 1983-84 BUDGET, NEXT REGULAR MEETING - THURSDAY, MARCH 24 AGENDA ITEM REQUESTS FOR THE 3-24-83 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY 12:00 NOON ON 3-16-83. COMMUNITY REDEVELOPMENT AGENCY CRA AGENDA ITEM NO. / CITY OF GRAND TERRACE r MARCH 10, 1983 CHECK REGISTER NO. CRA031083 UNtLr% NO. OUTSTANDING DEMANDS AS OF MARCH 10, 1983 (1) P1123 SHEPHERD AND YOUNG (2) P1124 CITY OF GRAND TERRACE P1125 MOTOROLA C + E INC. ( P1126 STOCKWELL & BINNEY (5) P1127 KICAK AND ASSOCIATES (6) P1128 BROWN AND NAZAREK (7) P1129 ALEXANDER GRANT & COMPANY P1130.' JIMCO ELECTRIC P1131 EDWARD R. CLARK (10) P1132 LEWIS K. OSBORN AND ASSOCIATES 2nd PROGRESS PAYMENT ON FIRE STATION LESS 10% RETENTION $52,567.24 REIMBURSEMENT FOR GROUND BREAKING CERIMONIES SUPPLIES PAID BY THE CITY FROM PETTY CASH 46.22 UHF/FM RADIO FOR RESCUE UNIT AT FIRE STATION 2,789.27 LABELS FOR ANNUAL BUDGET 7.46 ISLAND, BARTON & PALM 78.95 FIRE STATION CONSTRUCTION 58.70 MICHIGAN STREET WIDENING 3,064.70 BALL PARK LIGHTING 45.00 STREET TREE & SIDEWALK REPLACEMENT PROGRAM 485.70 MASTER PLAN STORM DRAINS 2,567.50 SPRINKLER SYSTEM FOR SCHOOL 26.00 PICO STREET WIDENING 48.00 TOTAL KICAK: LEGAL SERVICES FOR OCT. 1982 1,274.00 COMPUTER SERVICES FOR FEB. 1983 110.00 FINAL 10% RETENTION ON BALL PARK LIGHTS 5,440.00 MEETING WITH MSI ON 11/10/82 AND 2/8/83 35.75 ENGINEERING SERVICES ON BALL PARK LIGHTS, FINAL PAYMENT 772.00 TOTAL: $69,416:4 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CRA LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF CRA. 9MORER CLARK .• Date: �1983 S tAFFREPURT C R A ITEM (XX) COUNCIL ITEM ( ) MEETING DATE: March 10, 1983 AGENDA ITEM NO. Lf SUBJECT: Schedule for completion of architectural services for Civic Center and financing the Civic Center / Fire Station A meeting for the purpose of obtaining financing for subject facilities was held on February 24, 1983. Personnel attending meeting were: Gene Nazarek Jim Chilton Mannie De Dios Tom Coyle Ed Clark Seth Armstead All agreed that the CRA should pay for the fire station out of CRA Fiscal Year 1982/1983 Revenues. Financing would be for the Civic Center only thus assuring a more conservative financing package. The conservatism should be reflected in a highter rating for the Bonds/COPS. It appears at this time'that negotiated Certificates of Participation will be the most logical route for financing the Civic Center. A conference telephone call was made to Larry Wolff at the end of the meeting to coordinate the revised time schedule. The three financial consultants listed above will develop the financing schedule to coincide with such milestones as six and twelve of the attached schedule. The consultants are scheduled to make a presentation on March 24, 1983, to the Council regarding financing of the Civic Center. The Staff Recommends Agency: A. MOVE TO AUTHORIZE THE CHAIRMAN TO APPROVE THE REVISED SCHEDULE FOR COMPLETION OF ARTHITECTURAL SERVICES OF THE CIVIC CENTER, DATED FEBRUARY 24, 1983. Enc: Schedule for completion EC;gk V it s ARCHITECTS Barmal6anWbiff LangChristopher IIebruarg 24, 1983 Mr. Seth Armstead, City Manager City of Grand Terrace 22795 Barton Rd. Grand Terrace, CA 92324 re: Schedule for Completion of Architectural Services Civic Center Job #81-11000 Dear Mr. Armstead: 11 At your request and direction, we hereby submit the revised time schedules and corresponding proportional fee amounts for the above referenced project. The revisions are necessary due to the delay in the approval of the Library by the County Board of Supervisors. CIVIC CENTER DESCRIPTION OF SERVICTS COMPLETION DATE AMOUNT OF FEE DUE I. Workshop session with Planning Commission Completed $12,205.00 and City Council to review 25% complete preliminary design. 2. Workshop session with Planning Commission Completed $24,410.00 and City Council to review 75;o complete preliminary design. 3. Final 100% review and approval of prelim- 03-24-83 $33, 655.00 inary design by City Council and 50,* com- plete final plans and specifications. 4. Submit final preliminary design to 03-29-83 $ -0- Planning Commission for review and approval. 5. Planning Commission meeting for final re- 04-05-83 $ -0- view and approval. 6. Submit rough draft of boiler plate of 04-07=-83 $ -0- specifications to City Manager, City Attorney, and financial consultants. 101 ARCHICENTER 9375ARCHIBALD • RANCHO CUCAMONGA • CALIFORNIA • 91730 714.997.0909 ANDREW BARMAKIAN* LARRY MKXJ-F* DALE LAND* GAYLAIRD CHRGTOPHER Mr. Beth Armstead, Cityger City of Grand Terrace page 2 Fbbruary 24; 1983 7. Seventy five percent completion of final plans and specifications. 8. One hundred percent complete final plans and specifications and resolution to approve and solicit bids by City OJuncil. 9. Final plan check by governmental agencies and bidding period. 10. Bid IOriod 11. Bid Opening Date 12. Award of Construction Contract by City Council within 45 days after bid opening date 13. Commence construction phase 11 04-19-83 05-12-83 $14,640.00 $14,640.00 05-13-83 $ -o- to 06-14-83 06-14-83 $ 5,860.00 to 07-12-83 07-12-83 $ -o- $ -0- 08-29-83 Twelve equal pay- ments of $975.83 per each month of construction for total of $11, 710.00 14. One hundred percent complete construction 09-01-84 phase TOTAL FEE $117,120.00 Please review the schedules as presented herein at your earliest convenience. Please contact me if any adjustment or modifications are necessary. Your atten- tion and consideration is greatly appreciated. Very truly yours, APPROVED: Mayor BARWaAN-WOLFF7L4NCT-CMI SMMM/ARCHITECTS LARRy IYOLF % Architect, LW:gj DATE: City Clerk Date: March 1, 1983 StAFF RE-P(TRT le C R A ITEM (X ) COUNCIL ITEM ( ) MEETING DATE: March 10, 1983 AGENDA ITEM NO. SUBJECT: TREE AND SIDEWALK REMOVAL AND REPLACEMENT PROGRAM On Feb. 24, 1983 Council approved an Agreement between the City of Grand Terrace and Housing and Community Development Department. This $25,000 Grant is to be combined with the $10,000 appropriated for Tree and Sidewalk Removal and Replacement Program. This appropriation in now under the CRA Budget. In order to be consistant with our Cities'policy established by the Council on Oct. 14, 1982 that we keep all projects containing a mixture of Restricted and General Funds as City Project: Staff Recommends AQemcy: AUTHORIZE STAFF TO TRANSFER TREE AND SIDEWALK REMOVAL AND REPLACEMENT PROGRAM PROJECT FROM CRA TO CITY BUDGET. ($10,000) DEPT. 4925 PAGE 40. ERC:ed Enc: 10/14/83 Minute excerpts 2/24/83 Staff Report The Agency authorized the Chairman to correspond with the legislators regarding a Post Office for the City. CRA-82-94, Motion by Mr. Nix, Second by Mr. Petta, ALL AYES, to authorize Staff to give the results of the CRA Community Survey to the Chamber of Commerce for publication in the newsletter. FUTURE RESTRICTED FUND AUDITS The Finance/Administrative Services Officer advised that the recent audit had revealed complications when restricted funds are used on CRA projects; felt a savings could be realized and future audits would be simplified by establishing the policy: A. The CRA should receive and expend only General Fund monies; B. The City should retain and expend all restricted funds; C. City should fund and accomplish all projects containing a mixture of Restricted and General Funds; D. Create CRA debt and prevent City from exceeding appropriations limit under Constitutional Amendment XIIIB. CRA-82-95 Motion by Mr. Nix, Second by Chairman Grant, ALL AYES, to authorize transfer of the'following projects requiring restricted- funds from the CRA budget to the City budget: 1. REHAB COMMUNITY CENTER -- CRA Budget, P-9, Dept. 4909, Line Items 255, 256, 600; 2. RESTROOMS -- CRA Budget, P-13, Dept. 4911, Line Items 255, 256, 600; 3. RECONSTRUCT BARTON RD FROM MT VERNON TO NORTH EAST CITY LIMITS -- CRA Budget, P-7, Dept. 4908, Line Item-600. Recess was called at 6:40 p.m. and reconvened at 6:51 p.m., with all me— m5ers present. ADJOURN Chairman Grant adjourned the CRA meeting at 6:53 p.m. to a regular public workshop session to be held at 4:00 p.m. on October 28, 1982, to hear.presentations on financing of the Fire Station and Civic Center and to provide further input to the architect on the Civic Center. Respectfully submitted, ecre y APPROVED: ai rman Page 3 CRA - 10/14/82 ' Date: 2///1' 6/83 ST�kFF REPOAT 12..183 12-10.1013 C , R A ITEM ( ) COUNCIL ITEM MEETING DATE: Feb. 24, 1983 AGENDA ITEM NO, SUBJECT: Tree and Sidewalk Removal and Replacement Program At their regular City Council meeting of November 18, 1982, the City Council approved the Agreement between the City of Grand Terrace and Housing and Community Development Depart- ment for an additional $25,000.00 to be utilized in con- junction with the $10,000.00 from the general fund for'the tree and sidewalk removal and replacement program. The plans and specifications for this -project have since been completed and have been delivered to the San Bernardino County HCD. Our recent discussion with that office indicates that the approval is.forthcoming within one week. The staff recommends that Citv Council authorize:. REQUESTING PROPOSALS FOR THIS PROJECT SUBJECT TO THE APPROVAL OF THE PLANS AND SPECIFICATIO THE OFFICE OF HOUSING =N_D COMMUNITY DEVELOPMENT. fiAft, Date: MARCH 2, 1983 STAFF RE-POR C R A ITEM ( X ) COUNCIL ITEM ( ) MEETING DATE: MARCH 10, 1983 AGENDA ITEM NO. SUBJECT: CITY LOANS TO CRA AND CRA INTEREST DUE TO THE CITY The City has loaned CRA $1,lo5,512 to date. This includes the money loaned'. to aquire the land for the Civic Center Cite.. The Council has established that the CRA will pay an annual percentage of 12% in on all monies loaned to the Agency. As of June 30, 1983, the amount of interest due to the City from CRA is $114,268. The Auditor has stated that interest should be paid on a quarterly bases. Staff Recommends Agency: A. AUTHORIZE STAFF TO PAY THE CITY INTEREST DUE THIS!FY 82/83 AND INTEREST DUE IN FUTURE YEARS AT QUARTERLY INTERVALS. B. AUTHORIZE STAFF TO PAY CITY $55,437.27 NOW FOR INTEREST DUE ON LOAN TO 12/31/82 ERC:ed enc: WORKSHEET ON DETAIL OF LOANS & INTEREST F. C MINIM �0 Ilia 111 I�11IIIINNER 1111� Jill MEN ' %mo CHE REGISTER NO. 031083 GRAND TERRACE 1 COUNCIL AGENDA ITEM # PAGE NO. DEMAND/WARRANT REGISTER NO. 83-091 �� DATE 03/10/83 PAYEE CHER fo 10DETAIL OF DEMANDS PRESENTED WA WRITTEN EKCK DESCRIPTION ACCOUNT CHG'D INV NO AMOUNT NO AMOUNT ANDALL ANSTINE TROUBLE-SHOOTItG VJORKSHOP13-4430-270 27.50 TROUBLE -SHOOTING WORKSHOP13-4430-270 27.50 LOCAL MILEAGE, ANSTINIE 13-4430-271'. 6.00 R0942 61.00 ROWN & NAZAREK LEGAL SERVICES 10/82 110-4160-250 AL AMERICA SOFT -TOUCH 23 AUTO -DIAL CIO-4190-603 UMPUTER ROOM SUPPLY STORE DISKETTES,RIBBONS,& CASES DWARD CLARK CSMFO MEET. 1/21/83,CLARK LOCAL MILEAGE,CLARK ANIEL'S LANDSCAPING SERVICE I PARK MAINT. JAN.83 10-4421-210 10-4140-270 10-4140-271 3-4430-245 DEFERRED COMPENSATION PLAN DEF.CO1.1P P/R EfvO. 2/11/8310-2164-000 DEF,COMP P/R EIND. 2/11/8310-2170-000 DEF.COMP P/R END. 2/11/8310-4120-140 DEF.COMP P/R END. 211118310-4125-140 DEF.COIAP P/R END. 2/11/8310-4140-140 DEF.COMP P/P END. 2/11/83I1I10-4180-140 DEF.COMP P/R END. 2/11/8310-4370-140 DEF.COMP P/R END. 2/11/83113-4430-140 DEF.COIVP P/R END. 2/11/83,21-4572-140 BETH DUARTE ENVELOPE STUFFING 15 HRS.21-4572-250 ELECTRO I4ETROL06Y CORP. CALIBRATE RADAR EQUIP, 110-4410-255 SHERIFF'S CAR I I 6320 3002.00 10943 263.55 10944 270.08 10945 9.25 2.50 10946 1400.00 10947 737.00 101.67 548.78 362.06 458.92 210.25 277.31 168.02 100.03 !P3713. i 48.75 110948 62.40 J 0949 I I 3002.00 263.55 270.08 11.75 1400.00 2964.041 48.75 82.40 GkAND TERRACE PAGE NO. 2 DEMAND/WARRANT REGISTER NO. 83-091 DATE 03/10/83 PAYEE LHER WARRANT DETAIL OF DEMANDS PRESENTED WRITTEN ECK '0. DESCRIPTION ACCOUNTCHG'D INV NO AMOUNT NO I AMOUNT FUNTA14A ELECTRONICS SCANNER & ANTENNA FOR 10-4802-220', RADIO FOR SHERRI F' S CAR ALEXANDER GRANT & COMPANY COAP.SERVICE 1/83 10-4420-255 IPS SERVICES INCORPORATED STREET SHEEP 2/15/83 18-4908-255 STREET SHEEP 2/1/83 18-4908-255 KICAK & ASSOCIATES STAFF ASSISTANCE 10-4120-601 ,GENERAL ENGINEERING 10-4170-250 ,CO-ORDINATION WITH PUBLIC 10-41 70-255 %BUILDING & SAFETY 10-4330-255 'PLANNING DEPARTMENT 10-4370-255 I REHAB COMMUNITY CENTER 10-4592-600 PUBLIC WORKS,ENGINEERING 10-4610-255 jARCITECTURAL BARRIER REMOVAL 11-4902-600 �RECONST. BARTON N/E CITY LIM T 16-4930-600 S/W LANDSCAPE,BARTON,MV-ARLISS 18-4903-600 'WASTE WATER DISPOSAL DEPT. 21-4572-601 €NG. SVCS. 1/17-2/13/83 K-MART COFFEE MAKER 10-4190-220 VIRGIL LIVELY CROSSING GUARD 2/14-2/25 17-4910-250 MICHAEL LUNA LOCAL h11-EAGE,2/b-2/181 10-4180-271 LOCAL I-11ILEAGE,1/20-2/7, t10-4180-271 JEAN 14YERS CROSSING GUARD 2/14-2/25;17-4910-250 110] 0309 1792 1795 428883 264.89 924.91 304.73 304.73 1656.90 3567.49 967.50 2113.20 630.00 722.40 505.50 945.44 4660.59 1154.20 296.30 26.47 114.481 7920 82..05 114.48! 10950 264.89 10951 924.91 10952 609.46 10953 17219.52 109541 26.471 1095511 114.481 10956! 161.25�* 109571 1 14.48 i *! i I i I i m GRAND TERRACE OF PAGE NO. DEMAND/WARRANT REGISTER NO. 83-091 DATE 03/10/83 CHER 10. 10. PAYEE DETAIL OF DEMANDS PRESENTED WA WR RRANTTTENECK DESCRIPTION ACCOUNT CHG'D INV NO. AMOUNT NO AMOUNT PACIFIC TELEPHONE SHERIFF LISTING 2/7/83 10-4190-235- 1.59 CITY HALL PHONE,2/14/83 10-4190-235 827.59 COMP.PHONE 2/7/83 10-4420-235 23.43 COMP.PHONE 2/7/83 21-4572-235 23.43 10958 876.04 PAINE WEBBER RETIRE.P/R END. 2/11/83 10-2167-000 45.19 RETIRE.P/R END. 2/11/83 10-4120-140 375.96 RETIRE.P/R END. 2/11/83 10-4125-140 248.04 RETIRE.P/R END. 2/11/83 10-4140-140 314.40 RETIRE.P/R END. 2/11/83 10-4180-140 144.04 RETIRE.P/R END. 2/11/83 10-4370-140 189.98 RETIRE.P/R END. 2/11/83 13-4430-140 115.10 RETIRE.P/R END. 2/11/83 21-4572-140 68.53 P3712 , 1501.24 POSTAL INSTANT PRESS STREET S:;EEP MAP 10-4190-210 70847 125.98 10959 125.98 � PUBLIC RISK & INSURANCE MEMBERSHIP 83/84 PRIMA 10-4190-265 95.00 10960 95.00 RADIO SHACK HEAD PHONE R ADAPTER 10-4125-210 b3971 12.02 HEAD PHONE 8 ADAPTER 10-4370-210 83971 12.02 10961 24.04 RALPH J. RA14GEL 10% RETENTION, SANDBLAST I;10-4592-256 494.00 P3711 494.00 A COMMUNITY CENTER RIVERSIDE -HIGHLAND EATER CO. wATER,C/H 2/63 10-4190-238 47.00 FIRE STATION LAND,2/63 10-4190-238 15.00 WATER, PARK,2/83 13-4430-238 192.50 10962 254.50'* SECURITY PACIFIC NAT'L BANK FED.P/R TAX DEPOSIT 2/63110-2161-000 I I 3148.40 P3714 3148.40!�, 1 I 1 GRAWD TERRACE PAGE NO. 4 DEMAND/WARRANT REGISTER NO. 83-091 DATE 03/10/83 PAYEE WARRANT CHECK HER DETAIL OF DEMANDS PRESENTED WRITTEN D DESCRIPTION ACCOUNT CHG'D INV NO AMOUNT NO AMOUNT IERRA WHOLESALE HARDWARE,IFS SUPPLIES,RESTROOMS,PARK 13-4430-245' 16876 IGNAL MAINTENANCE, INC. SIGNAL MAINT. (3) 1/83 16-4909-255 33308 0. CALIF. EDISON COMPANY BILLI'NG,C/H 2/11/83,EDISOIO-4190-238 SIGNALS,(2)1,2/11,EDISON 11-4510-238 SPRINKLER,PARK,2/11,EDISCI3-4430-238 0. CALIF. GAS COMPANY BILLING C/H 2/9/83,GAS 10-4190-238 ,TATE COMPENSATION INS. CO. WORKER'S COMP.81/82 10-4190-260 616133 BALANCE DUE (TOTAL:$6,658) ITOCKWELL & BINNEY CLOCK,LABELS 10-4140-210 331819 MARKER BOARD 13-4430-210 332316 INDEX CARDS 21-4572-210 331819 :UGENE TID'WELL RESEARCH VEHICLE CODE 10-4140-250 FINES JERTICAL MANAGEMENT SYSTEMS pAR.CITE.PROCESSING 1/83 10-4412-255 83002 r'ESTERN HIGHWAY PRODUCTS REPAIR MATERIAL,ST.SIGNS 16-4900-255 35849 CAL FED ENTERPRISES W.v:.p.REFUND CAL FED ENT .21-3114-000 0 22.56 1096 167.41 1096 164.40 254.80 15.18 1096 240.89 3F55.08 16.99 30.10 1.53 75.00 49.50 109661 10967 10968 10969 10970 275.11 i10971 21.00 1097i I I I f 22.56 187.41 434.38 240.89 3855.08 48.62 75.00 49.50! 275.11 21.00 GRAND TERRACE PAGE NO. 5 DEMAND/WARRANT REGISTER NO. 83-091 DATE 03/10/83 PAYEE WARRANT CHECK IER DETAIL OF DEMANDS PRESENTED WRITTEN DESCRIPTION ACCOUNT CHG'D INV NO AMOUNT NO AMOUNT GEOFFREY DOOLEY W.W.D.REFUND DOOLEY 1-3114-000- AYROLL PAYROLL ENDI14G 2/11/83 10-2161-000 PAYROLL ENDING 2/11/83 10-2162-000 PAYROLL ENDING 2/11/83 10-2163-000 PAYROLL ENDING 2/11/83 10-2164-000 PAYROLL ENDING 2/11/83 10-2167-000 PAYROLL ENDING 2/11/83 10-2170-000 PAYROLL ENDING 2/11/83 10-4110-120 PAYROLL ENDING 2/11/83 10-4120-110 PAYROLL ENDING 2/11/83 10-4125-110 PAYROLL ENDING. 2/11/83 10-4140-110 PAYROLL ENDING 2/11/83 10-4180-110 PAYROLL ENDING 2/11/83 10-4370-110 PAYROLL ENDING 2/11/83 13-4430-110 PAYROLL ENDING 2/11/83 21-4572-110 24.50 110973 1568.81- 224.28- 93.94- 737.00- 45.19- 101.67- 750.00 3031.91 2000.30 2535.45 1161.65 1532.11 928.26 552.67 24.50 9721.46 C GRAND TERRACE PAGE NO. 6 DEMAND/WARRANT REGISTER NO. 83-091 DATE 03/10/83 PAYEE DETAIL OF DEMANDS PSENTED WARRANT WRIITENECK ER Jo. 0. � DESCRIF"pN ACCOUNT CHG'D INV NO. AMOUNT NO AMOUNT RITTEN 31184.60 REPAID 17829.14 ACCRUED .00 TOTAL 49013.74 RECAP BY FL»yD FUND 10 FUND 11 FUND 13 FUND 16 FUND 17 FUND 18 FUND 21 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFOR LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESS RY AND OPERATION OF THE CITY. EUWMKU K. ULMKK FINANCE & ADMINISTrATIVE SERVICE OFFICER RE -PAID 15896.53 .00 1211.38 .00 .00 .00 721.23 WRITTEN 20731 .78 1200.24 1721.34 5123.11 228.96 1763.66 415.51 LISTED CHECKSIFOR P4YMENT OF CITY PPROPRIATE EX,ENDIT RES FOR THE StAFF REPOIRT C R A ITEM ( ) COUNCIL ITEM (X ) AGENDA ITEM NO. 3C (1) & (2) MEETING DATE: 3-10-83 SUBJECT: Annual Grand Terrace Swim Club Carnival The Grand Terrace Swim Club plans to hold its annual carnival in the vicinity of the skating rink April 7-10. They are requesting waiver of all fees and requesting authorization to close Commercial Drive during that period, which has been approved by Council the previous two years when this carnival has been held. Staff will ensure that the Swim Club adheres to the following requirements: (1) Clean-up Bond (2) Certificate of Insurance (3) Provision of Law Enforcement, at their cost. (4) Hold Harmless Agreement (5) Inspection by San Bernardino County Health Department of food concessions. (6) Letters from property owners authorizing use of property for the carnival. STAFF RECOMMENDS THAT COUNCIL: (1) Approve the waiver of all permit & business license fees for the Grand Terrace Swim Club Carnival. (2) Authorize the closure of Commercial Drive April 7-10, subject to proper barricading and supervision. ME ' Date: Marc 1, 1983 StAFF REPOkT a D C R A ITEM ( ) COUNCIL ITEM ( X) MEETING DATE: March 10, 1983 AGENDA ITEM NO. Er SUBJECT: TREE AND SIDEWALK REMOVAL AND REPLACEMENT PROGRAM On Feb. 24, 1983 Council approved an Agreement between the City of Grand Terrace and Housing and Community Development Department. This $25,000 Grant is to be combined with the $10,000 appropriated for Tree and Sidewalk Removal and Replacement Program. This appropriation in now under the CRA Budget. In order to be consistant with our Cities'policy established by the Council on Oct. 14, 1982 that we keep all projects containing a mixture of Restricted and General Funds as City Project: Staff Recommends Council: AUTHORIZE STAFF TO TRANSFER TREE AND SIDEWALK REMOVAL AND REPLACEMENT PROGRAM PROJECT FROM CRA TO CITY BUDGET. ($10,000) DEPT. 4925 PAGE 40. ERC:ed Enc : 10/14/83 Minute excerpts 2/24/83 Staff Report The Agency authorized the Chairman to correspond with the legislators regarding a Post Office for the City. CRA-82-94 Motion by Mr. Nix, Second by Mr. Petta, ALL AYES, to authorize Staff to give the results of the CRA Community Survey to the Chamber of Commerce for publication in the newsletter. FUTURE RESTRICTED FUND AUDITS The Finance/Administrative Services Officer advised that the recent audit had revealed complications when restricted funds are used on CRA projects; felt a savings could be realized and future audits would be simplified by establishing the policy: A. The CRA should receive and expend only General Fund monies; B. The City should retain and expend all restricted funds; C. City should fund and accomplish all projects containing a mixture of Restricted and General Funds; D. Create CRA debt and prevent City from exceeding appropriations limit under Constitutional Amendment XIIIB. CRA-82-95 Motion by Mr. Nix, Second by Chairman Grant, ALL AYES, to authorize transfer of the following projects requiring restricted funds from the CRA budget to the City budget: 1. REHAB COMMUNITY CENTER -- CRA Budget, P-9, Dept. 4909, Line Items 255, 256, 600; 2. RESTROOMS -- CRA Budget, P-13, Dept. 4911, Line Items•255, 256, 600; 3. RECONSTRUCT BARTON RD FROM MT VERNON TO NORTH EAST CITY LIMITS -- CRA Budget, P-7, Dept. 4908, Line Item:600. Recess was called at 6:40 p.m. and reconvened at 6:51 p.m., with all members present. ADJOURN Chairman Grant adjourned the CRA meeting at 6:53 p.m. to a regular public workshop session to be held at 4:00 p.m. on October 28, 1982, to hear presentations on financing of the Fire Station and Civic Center and to provide further input to the architect on the Civic Center. Respectfully submitted, i ecre r APPROVED: airman \ Page 3 CRA - 10/14/82 Date: 2/16/83 S T*A F.F R E P 010� T •12.183 12-10.1013 C . R A ITEM ( ) CDUNCIL ITEM MEETING DATE: Feb. 24, 1983 AGENDA ITEM NO. Co - .SUBJECT: Tree and Sidewalk Removal and Replacement Program At their regular City Council meeting of November 18, 1982, the City Council approved the Agreement between the City of Grand Terrace and Housing and Community Development Depart- ment for an additional $25,000.00 to be utilized in con- junction with the $10,000.00 from the general fund for the tree and sidewalk removal and replacement program. The plans and specifications for this project have since been completed and have been delivered to the San Bernardino County HCD. Our recent discussion with that office indicates that the approval is.forthcoming within one week. The staff recommends that Citv Council authorize:. REQUESTING PROPOSALS FOR THIS PROJECT SUBJECT TO THE APPROVAL OF THE PLANS AND SPECIFICATIO THE OFFICE OF HOUSING AND COMMUNITY DEVELOPMENT. JK/lbk 1 I V S AFF REPv,-\T Date: February 23, 1983 �4 � C R A ITEM ( ) COUNCIL ITEM ( X ) MEETING DATE: March 10, 1983 AGENDA ITEM NO. SUBJECT: RFHAR rIMMUNITY CENTER. BUDrET ADJUSTMENT The total cost to rehabilitate the Community Center was $64,670, (as reflected in the enclosed detailed expenditure report). The City will get reimbursed for $60,000. The remainder of funding will have to come from General Funds. Staff Recommends Council: APPROVE TRANSFER OF $4,670 FROM JUNE 30, 1983 BALANCE FORWARD TO DEPARTMENT 4592 LEAVING AN ADJUSTED BALANCE FORWARD OF $79,056. ERC:ed enc. M FEBRUARY 22, 1983 TOTAL COST TO REHAB COMMUNITY CENTER FY 80 / 81 Engineering costs FY 80/81 $ 967.34 $ 967.34 FY 81/82 Electrical Engineering (Redlands Engineering) $ 2,500.00 Rewire, 1st payment (Dean Carter) 18,873.00 Engineering costs FY 81/82 2,116.42 $23,489.42 FY 82/83 Rewire, Remainder of payments (Dean Carter) $26,015.67 Electrical Engineering (Redlands Engineering) 200.00 Sandblasting & Re -Stucco, (Rangel Plastering & Drywall) 4,940.00 Window Replacement (N. Barnes) 4,891.66 Engineering costs FY 82/83 4,165.38 $40,212.71 GRAND TOTAL: $64,669.47 Date: 2/22/83 StAFF REPC�kT 1 -038 C R A ITEM ( ) COUNCIL ITEM ( X ) MEETING DATE: March 10, 1983 AGENDA ITEM NO. SUBJECT: Grant Deed of Dedication Attached you will find a Grant Deed of Dedication for the widening of Pico and Oriole Streets in conjunction with the construction of the Catholic Church. Staff recommends that the City Council: 1. ACCEPT THE GRANT DEED OF DEDICATION. 2. DIRECT THE CITY CLERK TO RECORD. Attachment JK/lbk RECORDING REQUESTED BY .ND WHEN RECORDED MAIL THIS DEED A.D. UNLESS OTHER• /ISE SHOWN BELOW. MAIL TAX STATEMENTS TO: F NAME .DDRESS CITY • STATE zip L 'itle Order No. Escrow No. SPACE ABOVE THIS LINE FOR RECORDER'S USE Corporation Grant Deed The undersigned declares that the documentary transfer tax isS................................................................................_ a4d is ❑ computed on the full value of the interest or property conveyed, or is ❑ computed on the full value less the value of liens or encumbrances remaining thereon at the time of sale. The Irnd, tenements or realty is located in ❑ unincorporated area ❑ city of...................................................................................................... and FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, THE ROMAN CATHOLIC BISHOP OF SAN BERNARDINO, a Corporation Sole a corporation organized under the laws of the State of California hereby GRANT(S) to THE CITY OF GRAND TERRACE, for road purposes the follo%ving described real property in the City of Grand Terrace County of San Bernardino , state of California: Parcel 1: The West 20.00 feet of Parcel No. 1 and the North 11..00 feet of Parcel No. 1 and Parcel No. 2 as described in Exhibit "A" per that certain Deed recorded August 2, 1982 as Instrument No. 82-150121 of Official Records of San Bernardino County, California. Parcel 2: B__eing_a_portion of the Southeast 1/4 of the Southwest 1/4 of Section 4, Datefoo : MARCH 2, 1983 STAFF REPIR I �. C R A ITEM ( ) COUNCIL ITEM (X ) MEETING DATE: MARCH 10, 1983 AGENDA ITEM NO. 3 6 SUBJECT: CITY LOANS TO CRA AND CRA INTEREST DHE TO THE CTTY . The City has loaned CRA-$1,105,512 to date. This includes the money loaned. to aquire the land for the Civic Center Cite. The Council has established that the CRA will pay an annual percentage of 12% interest on all monies loaned to the Agency. As of June 30, 1983, the amount of interest due to the Ci.ty from CRA is $114,268. The Auditor has stated that interest should be paid on a quarterly bases. Staff Recommends Council: AUTHORIZE STAFF TO LOAN BACK TO CRA THE MONIES RECEIVED FOR INTEREST WHEN THEY FEEL THE MONEY IS AVAILABLE IN CITY BALANCE FORWARD. ERC:ed enc: WORKSHEET ON DETAIL OF LOANS & INTEREST 111111 IN C r Date: Mar. 1 , 1983 S144AFF REPOAIT 12.233 C R A ITEM ') COUNCIL ITEM (� MEETING DATE: March 10, 1983 AGENDA ITEM NO. qA SUBJECT: General Plan Extension Existing law requires cities and counties to adopt general plans for conservation and development of the territory within such city or county. The law also prescribes the nine mandated elements to be included within each general plan. They are: land use, circulation, conservation, open space, seismic safety, noise, scenic highway and safety elements. Existing law permits the Director of Planning and Research, in cases of extreme hardship, to extend the date for adopting the mandatory elements of a general plan for a reasonable period of time. Existing law also provides that the Director, upon making specified findings,may grant a reasonable extension not to exceed one year for the adoption of one or more of the nine general plan elements. Extensions for housing elements were only granted until October 1, 1981. The Director of Planning and Research shall grant a reasonable extension of time not to exceed one year from the date of the application, if the City, after a public hearing, makes one or more of the findings specified under existing law. Those findings have been included in the attached resolution, which must be adopted after a public hearing has been conducted setting forth, in detail, the reasons why the general plan was not previously adopted, as required by law. Effective January 1, 1981, the extension period starts from the date OPR issues the extension. Land -use decisions that follow the extension conditions and are made during the period of the extension are protected from legal challenge by the immunity afforded by Government Code, Section 65302.6. Land -use decisions which were made prior to the date OPR.issues an extension are nbt protected -by -the statutory immunity. When OPR receives an extension request, the application package will be logged and assigned to a staff person. Staff will evaluate the application package and notify the City if additional information is required, or if changes in the budget and work program appear necessary to ensure compliance with state law. This review should take no more than four weeks. The City -authorized contact person will be notified by the OPR Director regarding approval of the extension request, and any conditions required to ensure compliance with the State Planning & Zoning Law. These may include modification of the work program or interim development policies. OPR fully expects the City to make reasonable progress on the general plan according to the submitted work program. Locally adopted policies and procedures regarding land - use decisions, must be in compliance during the extension period. Therefore, an extensive monitoring and reporting requirement will not be established for these extensions. Instead, it will be the responsibility of the City and its OPR contact person to make individual arrangements for assessing work progress and compliance with conditions of approval. These arrangements may include periodic written reports, meeting with local planning staff and consultants, and transmission of planning commission and City Council minutes. Council Meeting - March 10, 1983 General Plan Extension -2- Once the General Plan has been completed, the City Council resolution adopting the element must be submitted to OPR along with a copy of the adopted element. Sub- mission of an adopted element does not automatically constitute OPR endorsement of the element's adequacy. OPR will review the General Plan and notify the City if there are any deficiencies in the final element which should be resolved to ensure full compliance with State Law. In the event that an element will not be completed within the authorized extension period, the City may request a second extension of up to one year. The application process will be the same as for the initial extension; however, the applicant must demonstrate that substantial progress has been made toward completion of the elements. Staff recommends that the City Council: 1. ADOPT THE ATTACHED RESOLUTION REQUESTING THE OFFICE OF PLANNING RESEARCH DIRECTOR TO GRANT A ONE YEAR EXTENSION TO COMPLETE AND ADOPT THE CITY'S GENERAL PLAN. 2. DESIGNATE THE CITY MANAGER AS THE AUTHORIZED CONTACT PERSON AND ALLOW HIM TO SUBMIT ALL THE NECESSARY DOCUMENTATION TO THE APPROPRIATE STATE AND LOCAL AGENCIES FOR THEIR REVIEW AND APPROVAL. AE/lbk Attachments MAR 1 01983 RESOLUTION NO. 83- QOUNGL AGENDA 1TEDd j5 tfA R Gov A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AUTHORIZING AN APPLICATION FOR A ONE-YEAR TIME EXTENSION FOR THE COMPLETION AND ADOPTION OF THE CITY'S GENERAL PLAN ELEMENTS PURSUANT TO GOVERNMENT CODE SECTION 65392. WHEREAS, prior to its incorporation on November 30, 1978, the City of Grand Terrace was under the policies and procedures of the County of San Bernardino General Plan Elements; and WHEREAS, the City of Grand Terrace, on an interim basis, has continued to abide by the policies and procedures set forth by the County of San Bernardino. WHEREAS, since the said City's incorporation, the City has approved sufficient budgetary provisions and has been successful in recruiting experienced consultants to review, revise, and help adopt the City's General Plan; and WHEREAS, the City of Grand Terrace has determined that it is necessary to rewrite the housing element to conform with the requirements of the 1977 Housing Element Guidelines adopted by the State Department of Housing and Community Development; and WHEREAS, since extensions for housing elements were only granted until October 1, 1981, the City will provide the State Department of Housing and Community Development and the Office of Planning and Research the necessary information needed for approval; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That the City Manager is hereby authorized to submit an application, attached hereto and incorporated herein as Exhibit "A", to the Director of Planning and Research to consider a one-year extension from the date of said application for the preparation and adoption of the Nine Mandatory Elements pursuant to Government Code Section 65302.6(a) and Section 65302.6(a)6. SECTION 2. The elements for which an extension is requested are as follows: (1) Land -Use Element; (6) Noise Element; (2) Circulation Element; (7) Scenic Highway Element; (3) Conservation Element; (8) Safety Element; (4) Open -Space Element; (9) Housing Element (Extensions are (5) Seismic -Safety Element; no longer permitted). ADOPTED this loth day of March, 1983. Ilp-V&P LW- � Ilk Ll-,Z#a#e of atttifurxtia GOVERNOR'S OFFICE OFFICE OF PLANNING AND RESEARCH 1400 TENTH STREET SACRAMENTO 95814 EDMUND G. BROWN Jet. aoVo.oft REQUEST FOR GENERAL PLAN ELEMENT EXTENSION Exhibit "A" URISDICTION AUTHORIZED CONTACT PERSON TITLE City of Grand Terrace Seth Armstead City Manager ADDRESS PHONE NUMBER DATE OF APPLICATION 22795 Barton Road Grand Terrace, CA 92324 714-824-6621 March 10, 1983 INDICATE THE ELEMENT(S) FOR WHICH EXTENSION IS REQUESTED AND ANTICIPATED ADOPTION DATE(S) Land-tse Element Seismic Safety Element Circulation Element Noise Element Conse_-vaation Element Scenic Highway Element Open -mace Element Safety Element LIST THE EXISTING ELEMENTS OF YOUR GENERAL PLAN. AND DATES OF ADOPTION Land -Use -1975 Seismic Safety -1974 ' Circu?�tion - 1975 Noise - 1975 Conse-^-ation - 1973 Scenic Highway - 1973 Open -mace 1973 Safety - 1975 BRIEFLY EXPLAIN THE REASONS FOR WHICH AN EXTENSION IS REOUIRED Since the City's incorporation, the City has approved sufficient budgetary provisions and has been successful in recruiting experienced consultants to review, revise, and help adopt the City's General Plan. ' Attach: Resolution of the governing body (the Office of Planning and Research should be contacted prior to the adoption of the resolution) . DATE OF ADOPTION: March 10, 1983 © 3udget and schedule for general plan preparation and adoption. +� 7 I . _oposed policies and procedures which would ensure consistency between ® land use decisions, existing general plan elements, and proposed i policies (if available) of the general plan element(s) in progress. ® General plan elements, zoning, and subdivision ordinances. I A DISCUSSION OF THESE REQUIREMENTS IS ATTACHED. EDMUND G. BROWN JR. GOVERNOR December 18, 1979 fnt � e of (�f .ttlrfuxniaJ GOVERNOR'S OFFICE OFFICE OF PLANNING AND RESEARCH 1400 TENTH STREET SACRAMENTO 95814 (916) 322-2318 TO: APPLICANTS FOR GENERAL PLAN EXTENSIONS FROM: DENI GREENE, ACTING DIRECTOR RE: PROCEDURAL REASONS WHICH JUSTIFY THE GRANTING OF A GENERAL PLAN EXTE'VSION UNDER 65302.6(a)(6) As a result of the passage of SB 894 (Chapter 920, Statutes of 1979), cities and counties are now required to make findings as to the need for a general plan extension. Government Code Section 65302.6(a) allows local officials to make any of five findings, but only the OPR Director can make the sixth. To clarify the administration of this law, you should know what reasons will be acceptable as justifiable under Section 65302.6(a)(6): "Additional procedural reasons exist which the director deems to justify the granting of an extension, so that the production and adoption of complete and adequate general plans is promoted." OPR will accept any of the following as "additional procedural reasons": 1. The jurisdiction determines it is necessary to rewrite the housing element to conform with the requirements of the Housing Element Guidelines adopted by the Department of Housing and Community Development. 2. The jurisdiction determines it is necessary to rewrite the open space element to conform with the requirements of the Surface Mining and Reclamation Act. 3. The jurisdiction determines it is necessary to rewrite specified general plan elements to conform with federal or regional air, water, or transportation plans. 4. The jurisdiction determines it is necessary to rewrite various elements to reflect changes in the jurisdiction's financial resources after Propositions 4 and 13. 5. A court determines the jurisdiction's plan to be incomplete or inadequate and in need of revision. 6. An initiative or referendum requires the general plan to be written to reflect desired charges to the jurisdiction's size or character. rLO MEMORANDUM -2- December 18, 1979 7. The jurisdiction determines it is necessary to rewrite specific general plan elements to conform with the data requirements of the Alquist-Priolo Special Studies Zones Act. I recognize that unusual local circumstances may produce other "additional reasons" which OPR cannot predict in a general memo such as this. If your city or county believes it faces such a problem and needs a general plan extension, please call Dick Damm or Bill Abbott at (916) 445-1114 to dis- cuss the appropriate wording of your application. DG:ky Senate Bill No. 894 CHAPTER 920 An act to amend Section 65302.6 of the Government Code, relating to local planning, and declaring the urgency thereof, to take effect immediately. (Approved by Governor September 21. 1979. Fled with Secretary of State September 22 1979.1 LECISLATIVE COUNSEL'S DICFST SB 894, Ayala. Cities and counties: general plan. Existing law requires cities and counties to adopt general plans for conservation and development of the territory within such city or. county. The law also prescribes various specified elements to be included within each general plan Existing law permits the Director of Planning and Research, in cases of extreme hardship, to extend the date for adopting the mandatory elements of a general plan for a reasonable period of time. Existing law also provides that the director, upon making specified findings, may grant a reasonable extension not to exceed 1 year for the adoption of 1 or more. general plan elements. This bill would require the director to grant a reasonable extension of time, not to exceed 1 year, from the date of the application, for the adoption of 1 or more general plan elements, if the legislative body of a city, county, or city and county applying for such extension makes one or more of the findings specified under existing law in a specified manner. It would also require the application for such an extension to include such findings made by the local agency. This bill would take effect immediately as an urgency statute. The people of the State of California do enact as follows SECTION 1. Section 65302.6 of the Government Code is amended to read: 65302.6. (a) Notwithstanding any other provision of law, upon application by a city, county, or city and county, including any city incorporated after September 30, 1974. the Director of Planning and Research shall grant a reasonable extension of time not to exceed one year from the date of the application, for the_ preparation and adoption of one or more general plan elements required by this article if the legislative body of a city, county._ or city and county, after a public hearing, makes one or more of the fallowing findings: (1) Data required for the element must be provided by another agency and it has not yet been provided. . (2) In spite of sufficient budgetary provisions and substantial 0 40 It Ch 920 66474, of the Government Code. The provisions of this section shall apply only to those elements for which an extension has been granted The city or county shall comply with all state laws and shall base all required findings on the existing adopted elements. (e) The director may impose any conditions on extensions of time granted which the director deems are necessary to ensure full compliance with the State Planning and Zoning Law. In establishing such conditions, the director may adopt or modify and adopt any of the policies and procedures proposed by the city, county, or city and. county, pursuant to paragraph (3) of subdivision (c). - (f)• In the event that a city or county which has been,granted a time extension. pursuant* to this section determines that it will not be able to complete the element or elements for which the extension .. - _has been granted within the prescribed time period, such city.or county may request one additional extension. The director may grant such an additional extension of time, not to exceed one year, provided that the city or county is able to demonstrate that both substantial effort and substantial progress has been made toward the completion of such element or elements SEC: 2. This act is an urgency statute necessary for the immediate preservation of the public peace, health, or safety within the meaning of Article IV of the Constitution and shall go into immediate effect The facts constituting such necessity are: Many critical and far-reaching controversies have developed between applicable agencies of the state and local government, often resulting in litigation, regarding the interpretation and validity of local general plan elements of counties and cities. This act requires that a vital extension of time be granted within which these controversies may potentially be settled Therefore, it is necessary that this act take immediate effect O 1 • j 0 100 - Date: 3-4-83 STAFF REPNT C R A ITEM ( ) COUNCIL ITEM (X ) MEETING DATE: 3-10-83 AGENDA ITEM NO. FA (1) SUBJECT: Resignation of Chairman Dntjg Frway from Planning Commission Attached is a letter of resignation from Doug Erway, Chairman of the Planning Commission. A Notice advertising an opening on the Planning Commission will be posted, and a period of time will be scheduled for Council to interview prospective candidates for the opening. STAFF RECOMMENDS THAT COUNCIL: ACCEPT THE RESIGNATION OF CHAIRMAN DOUG ERWAY FROM THE PLANNING COMMISSION, WITH REGRET. ME March 4, 1983 Mayor Hugh Grant City of Grand Terrace 22795 Barton Rd. Grand Terrace, CA 92324 Dear Mayor Grant: It is with regret that I must submit my.resignation as a member of the Planning Commission. I find that, with increasing frequency, I am faced with conflicts between my responsibilities to the City of Grand Terrace and my employment. As an example, on Monday, March 7, 1983 'I have four conflicting situations facing me. It is too easy for a Planning Commissioner to request an excuse from Commission meetings and I find that this is happening in my case with increasing frequency. Therefore, I cannot with good conscience continue to serve. I have appreciated the opportunity to support the City of Grand Terrace as a Planning Commissioner. Sincerely, D. E. Erway DEE:blk cc: Seth Armstead, City Manager Virginia Farmer, Planning Director Tony Petta, City Councilman N i KErTIVEC Mrs .5 1y83 TWO StAFF REPNT C R A ITEM ( ) COUNCIL ITEM (X ) MEETING DATE: 3-10-83 AGENDA ITEM NO. 6D (1) SUBJECT: Application for Betty Duarte to serve on Historical & Cultural Activities Committee Attached is the application from Betty Duarte to serve on the Historical & Cultural Activities Committee. STAFF RECOMMENDS THAT COUNCIL: APPOINT BETTY DUARTE TO THE HISTORICAL & CULTURAL ACTIVITIES COMMITTEE TO FILL THE UNEXPIRED TERM OF HAZEL FULLER, FOR A TERM TO EXPIRE 6-30-84. ME n CITY OF GRAND TERRACE APPLICATION FOR CITIZEN SERVICE KECU EIVEI MAR a 1983 A i Y OF G!RA ND TERQAC:"- COMPLETE AND SUBMIT TO CITY CLERK'S OFFICE AS A MEMBER OF HISTORICAL AND CULTURAL ACTIVITIES COMMITTEE NAME ELIZABETH R. DUARTE ADDRESS 2223S MAVIS cT -GRAND TERRACE, G. 9232' PHONE 783-0016 OCCUPATION ACCOUNT CLERK EDUCATION: (List highest year completed and all degrees) HIGH SCHOOL 4 YEARS BUSINESS MATH 1 SEMESTER AccouNTINr 1 SFMFSIFR Are there any workday evenings you could not meet? Yes ( ) No (X) If so, please list. RIGHT NOW MY CAR IS NOT WORKING 4Nn My HIJSBANn IS WORKING nT OF T014N Why are you interested in this position: I FEEL IT WOULD BE INTERESTING. I WOULD LIKE TO GET INVOLVED IN A COMMUNITY ACTIVITY What do you consider to be your major qualifications? I WORK FOR THE CITY AND HAVE SOME KNOWLEDGE OF EVERY DAY ACTIVITIES IN MAKING THE HISTORY OF THIS CITY. REFERENCES: I- MYRNA FRWAY 924 6621 2. ED CLARK 824-7226 3. BARBARA MICHOWSKI 824-7226 Please attach a written statement containing any additional information you feel would be useful to the City Council. STAFF REPOttT "": C R A ITEM ( ) COUNCIL ITEM (X ) MEETING DATE: 3-10-83 AGENDA ITEM NO. PUBLIC WORKSHOP (2) and Regular Council 7A SUBJECT: FY 1982-83 Budget Reductions THIS INFORMATION WAS SUBMITTED AT THE 2-24-83 COUNCIL MEETING. PLEASE BRING THAT MATERIAL WITH YOU TO THIS MEETING. of STkFF REP01:4T C R A ITEM (`) COUNCIL ITEM MEETING DATE: Date: Mar. 3, 1983 March 10, 12-10.1018 ':53 AGENDA ITEM NO. SUBJECT: Barton Road Widening Recently, the staff received a written response from the State of California, Department of Transportation, conveying the information received from FHWA regarding the requirements for widening of Barton Road. This matter came up as a result of the discussion with the property owners on the northerly side of Barton Road, easterly of Arliss, requesting the the proposed improvements be constructed within the existing public right-of-way. In their letter dated February 18, 1983, Caltrans is stating that the project would be approved provided that the retaining wall is positioned on the existing right-of-way line to provide a minimum sidewalk area of four feet. Under the present general plan, the centerline to curb is 36 feet and with the face of the wall on a property line within the 40 feet right-of-way would require, at minimum, the relocation of existing fences, removal of the existing walls along the rear lot line of the properties, and reconstruction of these walls. The City would have two alternatives: 1. To acquire the minimum necessary right-of-way for the construc- tion so that the wall and the necessary footings are within the right-of-way, and obtain the construction easements for the period of the actual project construction and relinquishing those easements on completion of the project. In this particular case, the wall which would be constructed by the City, would then be City property and an obligation by the City to maintain. 2. The, City may wish to obtain only the construction easement for the construction of the wall from the property owners and no additional right-of-way. Once again, the construction easement would terminate upon completion of the project and the wall so constructed would be on private property and, upon completion of the project, would belong to the property owners. In any event, there will be a need for a minimum of four feet of sidewalk area, and the removal of certain walls and relocation of existing fences to complete the project to the minimum standard specified by Caltrans and FHWA. Some of the property owners did express strong opposition to any additional dedication for the right-of-way. It would seem appropriate to advise the property owners involved of the requirements of Caltrans and the alternatives. Staff recommends that Council: OBTAIN THE NECESSARY CONSTRUCTION EASEMENTS WITH NO ADDITIONAL RIGHT-OF-WAY, CONSTRUCT A WALL ON PRIVATE PROPERTY UNDER A CON- STRUCTION EASEMENT AND COORDINATE THIS WITH THE PROPERTY OWNERS INVOLVED. JK/lbk TLC-,-1-, m..-4.- f STATE OF CALIFORNIA—BUSINESS AND TRANSPORTATION AGENCY GEORGE DEUKMEJIAN, Govnmor DEPARTMENT OF TRANSPORTATION DISTRICT 8, P.O. BOX 231 SAN BERNARDINO, CALIFORNIA 92402 February 18, 1983 Mr. Joe Kicak City Engineer City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92324 Dear Mr. Kicak: 08-SBd-O-GrTr Barton Rd Mt. Vernon Ave to Northerly City Limits M-R028( ) FrL' ',' ? 1333 In your letter of February 10, 1983, you requested an answer to a proposed design change for the above -referenced project. We have no objection to your proposal as long as the face of the retaining wall is positioned at the existing right of way line to provide a minimum sidewalk area of four feet. For questions please call Bob Hall, (714) 383-4579. Very truly yours, R. H. KARNS Chief, Local Assistance Date: Mar. 2, 1983 StAFF REP%r.QM71T 12.230 F-.b C R A ITEM ( ) COUNCIL ITEM (X) MEETING DATE: March 10, 1983 AGENDA ITEM N0. SUBJECT: 9th Program Year (FY83-84) C.D.B.G. Projects The San Bernardino County Office of Community development is beginning its planning cycle for the 1983-84 Community Development Block Grant Program. The City's alloca- tion for the coming fiscal year is $25,000. The Federal Housing & Community Development Act of 1974, as amended in 1982, was omnibus legislation which consolidated several previous categorical programs into a single program entitled the "Community Development Block Grant (CDBG) Program."It is designed primarily to enhance and maintain viable urban communities through the provisions of decent housing and a suitable living environment and through the expansion of economic opportunities, principally for low- and moderate -income persons. Activities should be directed toward: A. Eliminating slums and blight, preventing deterioration of property, and providing needed neighborhood and community facilities; B. Eliminating conditions which are detrimental to health, safety, and public welfare through interim rehabilitation, code enforcement, etc.; C. Conserving and expanding housing stock for all, but principally for low and moderate income persons; D. Expanding and improving the quantity and quality of community services, principally for low and moderate income persons; E. A more rational utilization of land and other natural resources; F. Reducing the isolation of income groups within communities and geographical areas; G. Restoring and preserving properties of special value for historic, architectural or aesthetic reasons; and H. Alleviating physical and economic distress through the stimulation of private investment and community revitalization in areas with population outmigration or stagnating or declining tax base. Staff Report, March 10, 1983 9th Program Year CDBG Program OOZ An explanation of each of the categories of eligible activities is given below. Two points, however, should be noted. First, the following list is condensed from the regulations and is simplified; the final decision as to whether a project is eligible or not should be made by referring directly to the regula- tions. Second, any eligible project must meet the criteria of principally benefitting low and moderate income persons, and eliminating blight or meeting an urgent need. A. BASIC ELIGIBLE ACTIVITIES This section includes the majority of capital improvement projects which may be considered for funding within designated target areas. 1. Acquisition of Real Property which does not meet current building code standards, which may be preserved as a historic site or valuable community service, or used for an eligible activity. 2. Disposition of Real Property acquired under the CDBG program. 3. Acquisition, Construction, Rehabilitation or Installation of certain publicly owned facilities, such as: (a) Senior Centers, (b) Parks, Playgrounds, (c) Centers for the Handicapped, (d) Neighborhood Facilities, (e) Solid Waste Disposal Facilities, (f) Fire Protection Facilities and Equipment, (g) Parking Facilities, (h) Street Improvements,(i) Water and Sewer Systems, (j) Pedestrian Malls and Walkways, (k) Flood Control and Drainage Improvements, (1) Other Improvements vital to a community's development. 4. Clearance and demolition of deteriorated buildings on land which may be a health hazard to the community. 5. Interim Assistance or temporary help to alleviate harmful or dangerous condi- tions, such as repairing of streets, playgrounds or private property, or trash and garbage removal. 6. Relocation Payments for persons displaced from their homes due to a CDBG funded activity or for loss of rental income. 7. Removal of Architectural Barriers that restrict the mobility of disabled persons. B. ELIGIBLE REHABILITATION AND PRESERVATION ACTIVITIES Under this section CDBG funds may be used for the rehabilitation of buildings and improvements, both public and privately owned. This section of the regula- tion authorizes the County's acquisition of, and rehabilitation financing for, private properties. It also provides for temporary relocation assistance, code enforcement and historic preservation activities. Staff Report, March 10, 1983 9th Program Year CDBG Program -3- C. PLANNING AND ADMINISTRATION EXP=_NSES CDBG funds are authorized for the following activities: 1. Preparing comprehensive community development plans; 2. Preparing community -wide plans for land use, historical preservation, economic development, and neig`borhood preservation; 3. Administrative costs relating to the planning and implementation of community development activities. The City Council should consider ar_d- prioritize the following projects to be submitted to the County for their eligibility analysis: 1) Installation of air conditioning and heating in the Community Center; 2) Rehabilitation of the Community Center restrooms to meet handicap require- ments; 3) Development of a senior recreation area in front of the Community Center; 4) Code enforcement; 5) Rehabilitation of a child care center located at 22394 Van Buren, requested by Mrs. Bushard; 6) Goodwill Industries proposal. The City Council may want to add or delete from the above list of projects. Once the City Council has prioritized and authorized the submittal of the project applications, which are due by March 25, 1983, the County will evaluate the proposals for elibigility. Based on the County's evaluation and the City's priority list, staff will determir_e and finalize the project cost estimates that will not exceed the $25,000 allocation. Staff recommends that the City Council: AUTHORIZE STAFF TO PREPARE THE AF_-=:.ATIONS BY PRIORITY AND SUBMIT TO SAN BERNARDINO COUNTY OFFICE OF COMML^_;I-_;IDEVELOPMENT FOR THEIR REVIEW AND APPROVAL. AE/lbk E Goodwill Industries of the Inland Counties, Inc. P.O. Box 760 - 899 West Third Street - TTY 824-1040 San Bernardino, California 92402 - (714) 885-3831 /825-7351 RFr'F"!IfFr February 15, 1983 Hugh J. Grant r Mayor, City of Grand Terrace 22795 Barton Road } Grand Terrace, California 92324 Dear Mayor Grant: Goodwill Industries of the Inland Counties is in the process of building a multi -purpose rehabilitation and training center, sheltered workshop, retail store and headquarters building, along with forty units of housing for persons with dis- abilities. Through this project, Goodwill will be able to increase the number of disabled persons they train or employ to between five and seven hundred a year. Not only will these people be taken off the welfare roles but for many of them it will be the first time that they will feel they have value and can be a productive part of society. Fortunately, Goodwill, through its recycling of used clothes and other materials, is able to maintain its operation without any support from other agencies. How- ever, we are unable to produce enough revenue to build the above -mentioned facility. Thus, we have turned to the public and private sectors of our community, asking for help. We have been very fortunate in being able to lease approximately ten acres of land from the City of Riverside at a dollar a year. This land is directly north of the San Bernardino County Jail and south of the Center for Individuals with Disabilities. We have received a grant from the Department of Housing and Urban Development for 2.3 million dollars to build the 40 units,of housing. Also, the Associated General Contractors of California have agreed to donate their time, talent and equipment to do all the grading on the site, for which we are very appreciative. The City and the County of San Bernardino, through their Community Development Block Grant programs, have made substantial commitments to the project. These, along with the money that Goodwill has received in donations, make it pos- sible for us to build the rehabilitation training and sheltered workshop as well as building the shell for the headquarters. Unfortunately, it is questionable that we have sufficient funds to build the indi- vidual offices that will be needed for Goodwill to operate in a totally professional manner. It is for this reason that we are turning to you and your community to help us complete the headquarters section. What better way to show the unity of the Inland Counties than to have different offices named after different cities. The architects are at this time completing the plans for the headquarters so that the project will go out to bid on July first, with the contract being awarded through San Bernardino County's Community Development office around the first of August. It is projected that it will take approximately 14 months to be completed. Thus, we are asking you and your community for $2,500 a year for the next two years from your Community Development Block Grant funds. page 2 We at Goodwill know this will be a sacrifice on the part of your community. However, we hope having new services available to more people from your community and the pride that comes from working together will make this sacrifice worth it. I would be most pleased to address your City Council or any other appropriate group in your community to share with them our dream, that is becoming a reality. Sincerely, 'X�'Q Z�-9jrIC011-- Gerald W. Butler Consultant GB: fl k� C R A ITEM ( ) AGENDA ITEM NO. Date: March 33, 1983 STAFF RE -PORT COUNCIL ITEM (xXyJ MEETING DATE: March 10. 1983 SUBJECT: Riverside Highland Water Company annual meeting to elect Board of Directors for ensuing year and to increase water billings. The City holds shares in Riverside Highland as follows: 22793, 22795, 22797 Barton Road 1.5 Shares Fire Station .5 Shares Civic Center 1.5 Shares Park on DeBerry 10.0 Shares Subject meeting was scheduled for 9:00 A. M. March 10, 1983. Proxies must have reached Riverside Highland's office by noon March 9, 1983 to be tallied. Billing assessments, because of increase in energy costs;.are being raised from $80.00 per share to $110.00 per share commencing with April 15, 1983 billing. In addition, minimum entitlements are being lowered from 1300 to 975 gallons per day. The cost of these changes should amount to an increase to the City of approximately $52.00 per billing period, or $312.00 per year. Staff Recommends Council: FOR YOUR INFORMATION ONLY Enclosures: 1. Notice of meeting, February 1983 2. Report to Stockholders, February 1983 EC;gk Riverside Highland Water Company 23M Washington Street Colton, C&Wonmia 92324 February, 1983 Tdepho- (714) 8128 To the Stockholders of Riverside Highland Water Company: This annual report for the Year Ended December 31, 1982, Includes the following financial reports: EXHIBZT "A" - Balance Sheet as of December 31, 1982; and EXHIBIT "B" - Statement of Operations for the Calendar Year 1982. At the annual stockholders' meeting in March, 1982, all nine of the incumbe. directors were re -effected to succeed themselves for one year, to -wit: C. H. CowqL O. N. Dodson, D. J. Findlay, J. N. Keith, E. J. Oberschmidt, R. L. Renfro, D. A. Stevning, K. B. Tillman, and Ernie Zampese. Mr. Tillman later resigned and was re- placed by Mr. Allan Stover; Mr. Cowen and Mr. D. A. Stevning resigned and were re- placed by Gary Branstetter and L. Dean Stevning, respectively. The total annual per-share assessment was increased from $74 to $80 in an attempt to keep pace with rising costs, especially of energy. In 1982, energy con- stituted 41% of all expense before depreciation. Again we call your attention to the fact that we are mutual and non-profit; that we have no alternative but to pass on to you increases in cost of operation. Likewise, any cost reductions which can be ef- fected by you will benefit you directly. Prompt payment of accounts will greatly reduce collection costs. Between 1978 and 1982 the annual cost of electricity and natural gas rose from $25 to $65 per share he same perm , your assessment rose from $54 t�o ,.80 which .s $14 per s are l ess than the increased cost of energy. We have projected Tft cost of enema only, 1 9$3, at $78_peer share. Your erectors have therefore voted unan- imously to set the total assessments for 1983 at $110 share to cover total expense, including energy. SUMMARIZING: Commencing with the April 15 billing, there will be two changes: a. The assessment will be increased to UJ n share, per bi-monthly billing, which means that for those of you with one-half share of stock, the In- crease will be $1.00 monthly; and b. we are lowering the minimum entitlement by 25%, from 10,400 to 807ft., bi-monthly, or from 1300 t 99775aaIlons per day. Moderate consumers may not feel this except in exceptionally hot billing periods. Analysis of records reveals a decrease of 24% in total water delivered in 1982, and a 5% decrease in domestic water delivered. Constant surveillance is maintained for potential quality and quantity problems] water is chlorinated routinely, as mandated; and regular analyses are made by our private laboratory as well as by various regulatory bodies. The annual independent audit of the Company's records, covering 1982 operations, is completed by the C.P.A. firm of B. R. Sharp and Company of Riverside; and when received, a copy of their report may be examined at the Company's officers during regular business hours. Thank you for helping us maintain an efficient operation. r RUBY M. CUNNINGHAM, Secretary f F B 2 2 1983 at RIVERSIDE HIGHLAND WATER COMPANY BALANCE SHEET December 31, 1982 ASSETS CURRENT ASSETS: Cash on Hand and in Bank Accounts Receivable Contracts and Notes Receivable Inventories of Materials 6 Supplies Interest Receivable Deposits; Prepaid Taxes, Insurance 6 Rent TOTAL CURRENT ASSETS INVESTMENTS: Muscoy Mutual Water Company FIXED ASSETS: Land Less: Land - Net Depreciable Assets Buildings 6 Non -Operating Pipeline Production, Treatment, Distribution 6 Storage Facilities Meters 6 Services Automotive 6 Shop Equipment Communication B Office Equipment Total Depreciable Assets Less: Accumulated Depreciation Net Depreciable Assets TOTAL NET FIXED ASSETS Work in Progress TOTAL NET ASSETS RIVERSIDE HIGHLAND WATER COMPANY STATEMENT OF OPERATIONS Year Ended December 31, 1982 S $ $ *600 470 34 103 988 38 REVENUE: $ $ $ 11 800 00 Stock Assessments (E$801yr./sh.) 426 000 00 14 663 59 Water Sales 314 113 77 1 985 78 Penalties; Transfer 6 Inspection Fees; Misc. 18 331 23 Interest 69 459 38 755 Z44 87 44 Gain on Disposal of Assets 53 00 100 Other 7 725 00 TOTAL REVENUE 47 042 99 175 00 46 867 99 54 540 05 2338 329 02 270 671 31 86 127 04 39 156 76 2788 824 18 1490 280 49 2298 543 69 1345 411 68 5 715 ZO 2106 371 65 LIABILITIES AND SHAREHOLDERS EQUITY LIABILITIES: Accounts Payable Payroll Payable Accrued Taxes: Payroll, Property, Income Deposits: Customer and Misc. Deferred Credits TOTAL LIABILITIES - All Current SHAREHOLDERS EQUITY: Capital Stock - Par Value $46 Authorized: 20,000 shares Unissued: 14 675 " Treasury Stock: 128.25" Issued and Outstanding 5,196.75" Capital Contributed: Utility Plant Meter Service Fees Improvement Reserve Total Capital Contributed Premium on Capital Stock: Retained Earnings: 12131181 1982 Operations Loss Retained Earnings: I2131182 TOTAL SHAREHOLDERS EQUITY TOTAL LIABILITIES AND SHAREHOLDERS EQUITY 7 813 15 3 971 05 26 300 60 7 635 00 1 132 80 46 852 70 800 000 00 -587 000 00 - 5 130 00 207 870 00 904 844 21 201 362 15 688 549 00 1794 755 36 17 830 93 134 653 84 95 591 18 39 062 66 2059 518 95 2106 371 65 075,630 current; $524,840 reserved for improvements EXHIBIT "A" EXPENSE: Maintenance, Repair 6 Operation Pumping Expense 6 Water Spreading 476 361 01 Quality Control 4 870 33 Transmission, Distribution 6 Storage 65 361 53 Automotive 6 Miscellaneous 27 966 63 Customer Accounting 6 Meter Reading 23 29551 597 855 01 7 835 682 38 Irl General B Administrative Bad Debts 3 752 61 Salaries 86 740 99 Office Expense 14 992 21 Insurance 6 Employee Benefits 48 921 36 Professional Service/Directors Fees 21 447 93 Dues, Notices, Misc. 1 986 19 Building Maintenance 6 Repair 2 419 32 Easement Rentals 200 00 180 460 61 Taxes: Property/Income/Franchise 49 157 80 Payroll 16 359 37 65 517 17 Interest Expense: Loss on Retirement of Assets_: 3 0 851 95 Depreciation: 83 588 83 TOTAL EXPENSE 931 273 57 EXCESS OF EXPENSE OVER REVENUE 95 591 19 EXHIBIT "B" \ E - RIVERSIDE HIGHLAND WATER COMPANY i 233009 Washington Street Colton, California 92324 February •— 1983 t IMPORTANT NOTICE — ANNUAL MEETING l - j The annual meeting of the stockholders of RIVERSIDE HIGHLAND WATER COMPANY will be . + held in the Board Room of the Company offices, at 23009 Washington Street, California, olton, Californi - 9:00 a.m. on Thursday, March W r 1983. 1 a The pu^ r1ose of the meeting is to elect a Board of Directors to serve for the ensuing year, and to r • transact such other business as may Pro ore a meeting. t If you cannot attend, please execute the enclosed proxy and return i1 to us, that a quorum may be 1 present and competent to transact business. TO BE TALLIED, PROXIES MUST REACH THE OFFICE BY NOON OF WE DAY, r 1 MARCH 9-1983 NO POSTAGE IS REQUIRED. p hsc ard it not mailed by March 8. Thank u Ruby M. Cunnin • � Sham; Secretary :ol (we) hereby appoint ......................... or RUBY M. CUNNINGHAM, Secretary of RIVERSIDE HIGHLAND WATER COMPANY, my proxy to vote for me all shares of the Capital Stock of said Company standing in my name on the books of said Company, at its annual meeting of stockholders to be held at 9:00 a.m. on Thursday, March 10.1983 and at any adjournment(s) thereof. .................................................... 1983 Signature of Stockholder CITY OF GRAND TERRACE,A CAL CORP. 22795 BARTON RD GRAND TERRACE, CA 92324 t i - - i 4 13o00 i + i