04/28/1983CITY OF GRAND TERRACE
REGULAR COUNCIL MEETING
TERRACE VIEW ELEMENTARY SCHOOL APRIL 28, 1983
22731 Grand Terrace Road 5:30 P.M.
AGENDA
* Call to Order
* Invocation - Pastor Harold Lorimer, Retired
* Pledge of Allegiance
* Roll Call
COMMUNITY REDEVELOPMENT AGENCY
1. Approval of Minutes (4/14/83)
Staf f
Recommendations
Approve
2.
Approval of Check Register No. CRA042883
Approve
3.
Fire Station - Emergency Generating Set.
4.
Civic Center
A. Presentation - Designs/Options
(Larry Wolff).
B. Council Committee Reports - Size.
C. Consideration of Modifications -
Budget/Contract.
D. Approve Cost Estimate.
E. Revised Schedule for Completion of
Architectural Services.
F. Authorization of completion of Final
Plans/Specifications.
G. Financing Presentation -
Shearson/American Express
(1) RESOLUTION NO. CRA-83-
A RESOLUTION OF THE COMMUNITY REDEVEL-
Adopt
MENT AGENCY OF THE CITY OF GRAND TER-
RACE CONSENTING TO AND REQUESTING THE
CITY COUNCIL TO CONSENT TO A JOINT
PUBLIC HEARING ON THE USE OF TAX IN-
CREMENT REVENUES TO FINANCE THE CIVIC
CENTER PROJECT.
Council Action
i
COUNCIL AGENDA
April 28, 1983
Page 2 of 4
5. Accept FY 1979-80 & FY 1980-81 CRA Audit.
6. Fund Transfer from CRA to City for 13% of
City Services & overhead.
7. Commercial Development Status Report
ADJOURN COMMUNITY REDEVELOPMENT AGENCY TO A
JOINT CRA/CITY COUNCIL PUBLIC WORKSHOP ION.
CONVENE REGULAR CITY COUNCIL MEETING
1. Items to add/delete.
2. Approval of Minutes (4/14/83)
3. ADVERTISED PUBLIC HEARING - 7:30 P.M.
A. ORDINANCE NO. (Second Reading)
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF GRAND TERRACE, CA, RESCINDING
ORDINANCE NO. 40, TERMINATING THE ESTAB-
LISHMENT OF PRIORITIES FOR ALLOCATION OF
SEWER CONNECTIONS.
B. ORDINANCE NO. (Second Reading)
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF GRAND TERRACE, CA, ESTABLISHING
REGULATIONS FOR THE PLACEMENT OF SECOND
FAMILY UNITS WITHIN CERTAIN RESIDENTIAL
DISTRICTS.
4. PUBLIC PARTICIPATION
5. CONSENT CALENDAR
The following Consent Calendar items
are expected to be routine and non-
controversial. They will be acted upon
by the Council at one time without
discussion. Any Council Member, Staff
Member, or Citizen may request an item
be removed from the Consent Calendar
for discussion.
A. Approval of Check Register No. 042883.
B. Grant easement within Fire Station
property to SCE and authorize execution
of Grant Deed of Easement by the Mayor.
n
COUNCIL AGENDA
April 28, 1983
Page 3 of 4
C. Confirm CRA Audit acceptance for FY 1979-
80 and FY 1980-81.
D. RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF GRAND TERRACE, CA, CONSENTING TO A
JOINT PUBLIC HEARING WITH THE REDEVELOP-
MENT AGENCY ON THE USE OF TAX INCREMENT
REVENUES TO FINANCE THE CIVIC CENTER
PROJECT.
E. RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF GRAND TERRACE, CA, SUPPORTING
ASSEMBLY BILL 1867 (BRADLEY) PERTAINING TO
JOINT AND SEVERAL LIABILITY.
F. Authorize City Manager & Fin./Adm. Svcs.
Ofcr. to attend 1983 Legislative Seminar
on Local Government Finance in Sacramento.
G. Accept Fund Transfer from CRA for 13% of
City services & overhead.
H. RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF GRAND TERRACE, CA, SUPPORTING AND
URGING THE PASSAGE OF ASSEMBLY BILL 678
(VICENCIA).
6. ORAL REPORTS
A. Planning Commission
B. Parks & Recreation Committee
(1) Accent on Youth Fund.
C. Energy Committee
D. Historical & Cultural Activities Comm.
E. Crime Prevention Committee
(1) Accept resignation of Judy
Rinderhagen
(2) Certificate of Service - Judy
Rinderhagen.
F. Emergency Operations Committee
COUNCIL AGENDA
April 28, 1983
Page 4 of 4
6. ORAL REPORTS (Continued)
G. Police Chief
H. Fire Chief
I. City Engineer
J . City Attorney
K. City Manager
L. City Council
(1) Council attendees at Legislative
Conference, May 24-25.
(2) Change CRA/City Council meeting times
7. PROCLAMATIONS
A. "Neighborhood Watch Month" - May 1983.
B. "Municipal Clerks Week" - May 8-14, 1983.
8. UNFINISHED BUSINESS
A. Contract Award - Architectural Barrier
Removal.
B. Drainage Structure Improvements at Pico &
Darwin.
(1) Authorize Contract Change Order in the
amount of $2,800 to Sidewalk & Beauti-
fication Project - Steve Pandza
(GTC#83-12)
(2) Authorize transfer of $2,800 from
FY 1982-83 Balance Forward to fund
project.
9. NEW BUSINESS
A. P. A. System.
ADJOURN TO A JOINT CITY COUNCIL/CRA PUBLIC
NEXT REGULAR MEETING - THURSDAY, MAY 12
AGENDA ITEM REQUESTS FOR THE 5/12/83
MEETING MUST BE SUBMITTED IN WRITING TO
THE CITY CLERK'S OFFICE BY 12:00 NOON
ON 5/4/83.
PENDING CRA APPROVAL
CITY OF GRAND TERRACE
APR 2 81983
CRA AGENDA 12EN1 N0; 1
COMMUNITY REDEVELOPMENT AGENCY
REGULAR MEETING - APRIL 14. 1983
The Regular Meeting of the Community Redevelopment Agency, City of Grand Terrace,
was held in the Terrace View Elementary School, 22731 Grand Terrace Road, Grand
Terrace, California, on April 14, 1983, at 5:40 p.m.
PRESENT: Hugh J. Grant, Chairman
Jim Rigley, Vice Chairman
Tony Petta
Roy W. Nix
Barbara Pfennighausen
Seth Armstead, Executive Director
Ed Clark, Treasurer
Ivan Hopkins, Attorney
Myrna Erway, Secretary
ABSENT: None
APPROVAL OF MINUTES (3/24/83)
CRA-83-38 Motion by Chairman Grant, Second by Mr. Nix, ALL AYES, to approve
the Minutes of March 24, 1983, as presented.
CHECK REGISTER NO. CRA041483
CRA-83-39 Motion by Mrs. Pfennighausen, Second by Mr. Petta, to approve Check
Register No. CRA041483, as presented.
Following clarification that Check No. P1142 to Barmakian, Wolff,
Lang, Christopher is for work which was completed on the Civic
Center prior to the Council meeting of March 24, 1983, at which time
indication was given that further consideration would be given to
the size of the Civic Center, Motion No. CRA-83-39 carried, ALL
AYES.
CIVIC CENTER - AIR CONDITIONING/ENERGY
The Agency members referenced correspondence addressed to the City
Manager from Barmakian, Wolff, Lang, Christopher Architects
regarding air conditioning and energy considerations for the Civic
Center which was in response to concern voiced by some Agency
members regarding anticipated high cost of air conditioning. The
Agency members concurred with the need for air conditioning in the
Civic Center and commended Mr. Wolff on the clarity of the
information received.
Page 1 -
CRA - 4/14/83
n
9
CIVIC CENTER - INCORPORATION OF COUNTY BRANCH LIBRARY.
The Agency members debated whether the letter from Supervisor
McKenna, dated April 13, 1983, could be interpreted as a letter of
intent for funding to be provided by San Bernardino County to
incorporate a branch library within the Grand Terrace Civic Center,
with Chairman Grant and Mr. Nix indicating satisfaction it was
intended as a letter of intent and Mr. Rigley interpreting it as a
resume of a meeting held with City and County representatives
regarding this matter.
Referencing the last paragraph of the letter relative to the
County's objection to payment of rent, since it will be providing
tax increment for construction, Mr. Nix stated he feels the County
should pay half the rent since it is providing half the construction
cost; recommended investigating if the County pays rent as part of
operating expenses in facilities not owned by the County, and
further negotiations on this matter. Recommended confirming
Supervisor McKenna's letter as a letter of intent.
Chairman Grant indicated mixed feelings regarding the County's
obligations in view of the other items and materials the County has
agreed to provide; felt it would be a compromise; concurred the
matter could be negotiated.
CRA-83-40 Motion by Mr. Rigley, Second by Chairman Grant, to confirm and
accept the letter from Supervisor McKenna, dated April 13, 1983,
Subject: Meeting Between Grand Terrace Mayor, Staff, and Grand
Terrace Architect to Seek an Agreement with the County of San
Bernardino to Incorporate a Branch Library Within the Design of the
Grand Terrace Civic Center, as a letter of intent from San
Bernardino County relative to an agreement between the City and the
County to incorporate a branch library in the Grand Terrace Civic
Center.
Following clarification that the intent of the Motion is to
recognize the subject letter as a letter of intent from the County,
Motion No. CRA-83-40 carried, ALL AYES.
Chairman Grant clarified that he and Mr. Nix were appointed to
negotiate with the County Administrative Office and Supervisor
McKenna relative to the library.
Mr. Nix and Mr. Rigley established a meeting time with the
Architect, Larry Wolff, for Friday, April 15, at 10:30 a.m., to
consider reducing the size of the proposed Civic Center.
REVISED SCHEDULE FOR COMPLETION OF ARCHITECTURAL SERVICES & COST
ESTIMATE
The Executive Director advised it was necessary to revise the
Schedule for Completion of Architectural Services due to the delay
Page 2 -
CRA - 4/14/83
r
too
CRA-83-41�5� Motion by Mr. Rigley, Second by Chairman Grant, to approve Staff's
recommendation to approve in concept the proposal of the Staff with
respect to the additional access and authorize the Staff to respond
to the Azure Hills Seventh Day Adventist Church letters dated March
22, 1983, and April 13, 1983.
Page 5 -
CRA - 4/14/83
Mrs. Pfennighausen stated she feels the Church's concerns were not
being addressed relative to use of the access for emergency vehicles
or use on a regular basis.
Mr. Nix disagreed, feeling the City initially provided answers, and
received more positive response from the Church in the second
letter; stated the Agency is now directing Staff to proceed with the
concept, and that the matter will be considered further by the
Agency.
Following discussion, Motion No. CRA-83-41 carried, ALL AYES.
COMMERCIAL DEVELOPMENT STATUS REPORT
Chairman Grant advised the Committee met with Mr. Wes McDaniels,
SANBAG, on March 11 to discuss ingress/egress at Barton Road, south
of the County line. Mr. McDaniels indicated the interchange is on
the County's shelf -list as Priority No. 15 of 17 projects, but did
not qualify for the State's shelf -list. Caltrans indicated the
access would have to be based on the total needs of the community in
terms of volume of the flow of traffic, and not on economic
enhancement. Chairman Grant read the four options proposed by Mr.
McDaniels, as listed in the March 23, 1983 Memorandum, Subject: Wes
McDaniel Meeting; stated he and Mr. Rigley felt Option No. 2 to be
the most desirable, which is to program a project development for
$348,000 in the second year (84-85) of the five year plan and not
program construction at this time. This is a means of getting the
project in and acknowledged and telling Cal trans to begin the design
work. If the City decides to build an interchange, there is a
possibility for a 50/50 match of $2 million from the State, and $2
million from local funds, for a total project cost of $4 million.
Mr. Rigley stated the Committee met with representatives of
Ashwill/Schneider on March 20 regarding their initiating a land _
assembly project in some manner at no cost to the City. Mr. Rigley
read the Minutes of that meeting, which were distributed to the
Agency members and are on file in the City Clerk's office.
Mr. Clark stated Mr. Johnson, Federated Stores Realtor, Inc., has
been contacted by Ashwill/Schneider, who are preparing to contact
property owners in that area; a proposal is to be submitted early
next week.
Mr. Nix voiced concern for moving too quickly; felt the Agency had
requested examining alternatives and information regarding services
that are available, not to initiate land assembly. Noted the
negative report regarding freeway access supports the need for the
engineering study and further evaluation of traffic fl-ow relative to
economic development.
Chairman Grant, speaking as a member of the
commitment has been made. Feels the Barton
has reached a saturation point; concerned f
the school. Feels there is a need to study
throughout the community. Feels Mr. McDani,
as to the City's prospects; however, is not
only addresses a stud on the first initial
committee, felt no
Road freeway interchange
Dr the intersection and
traffic circulation
el's report is realistic
disheartened because it
phase of the project.
Recess was called at 7:30 p.m. and reconvened at 8:10, with all
members present.
ADJOURN
The Regular Meeting of the Community Redevelopment Agency adjourned
at 8:11 p.m. The next Regular Meeting will be held April 28, 1983,
at 5:30 p.m.
Respectfully submitted,
Secret
APPROVED:
Chairman
Page 6 -
CRA - 4/14/83
PENDING CRA APPRUVAL
COMMUNITY REDEVELOPMENT AGENCY APR 2 8 1QPj
CITY OF GRAND TERRACE CRA AGENDA ITEM NO. �-
APRIL 28, 1983 CHECK REGISTER NO. CRA042883
CHECK
NO. OUTSTANDING DEMANDS AS OF APRIL 28, 1983
(1)
P1149
DEFERRED COMPENSATION PLAN
MEDICALINSURANCE FOR GRANT & PETTA, DEFERRED
COMPENSATION FOR NIX
$ 350.00
(2)
P1150
JIM RIGLEY
AGENCY DIRECTORS' FRINGE, APRIL 1983
150.00
(3)
P1151
ROY NIX
AGENCY DIRECTORS' FRINGE, APRIL 1983
100.00
(4)
P1152
BARBARA PFENNIGHAUSEN
AGENCY DIRECTORS' FRINGE, APRIL 1983
150.00
P1153
BARMAKIAN WOLFF LANG CHRISTOPHER
PAYMENT #4 CONSTRUCTION PHASE OF FIRE STATION
358.29
CONSTRUCTION DOCUMENTS 50% COMPLETE CIVIC CENTER
7,540.62
(6)
P1154
AMERICAN WEST LANDSCAPING
PARKWAY LANDSCAPING BARTON AND PALM TRIANGLE
7,195.50
(7)
P1155
SECURITY PACIFIC NATIONAL BANK
(MASTERCHARGE)
MEETING WITH MSI ON FINANCING CIVIC CENTER
42.00
$15,886.41
.1 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CRA LIABILITIES HAVE BEEN
AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF CRA.
EDWARD R. CLARK
TREASURER
S-PAFF. REP04RT
c RA .
COUNCIL MEETING DATE: _ A=i1 28, 1983
AGENDA ITEM NO. G n A• 7
SUBJECT: Emergency Generating Set - Grand Terrace Fire Station
BACKGROUND•
At the time of bid, an alternate bid was received fran the General Contractor, Shepherd
and Young, for all labor and material necessary to install a 12 KW generating set at the
Fire Station for a span of $12, 500.00. The Architect and Staff were directed to determine
if additional cost savings would be possible by utilizing a water cooled generating set in
lieu of an air cooled, as originally specified, or by utilizing a different manufacturer
and/or a different size. A meeting at the job site was conducted on January 31, 1983,
between the Architect, the General Contractor, the electrical consultant to the Architect,
the electrical subcontractor, and Councilwoman Barbara Pfenninghausen and Mr.
Pfenninghausen. The overall design of the generating set and related system was discussed
and reviewed. It was generally agreed that if a larger water cooled set of 15 KW could be
obtained for the same price or less than the 12 KW set which was specified as an air
cooled generator, then it would be desirable to utilize the 15 KW generating set. Direct-
ion was given that bids should be received both for a 12 KW air cooled system, as origi-
nally specified, a 15 KW water cooled system, and that other manufacturers, besides Onan,
be considered, specifically, the company of Johnson Industrial of Riverside.
DISCUSSION:
Bids were received fran the electrical subcontractor and the results are as follows:
1. For a "Sullair" generating set as furnished by Johnson Industrial of Riverside, 12 KW
or 15 KW water cooled, a sLan of $15, 600.00.
2. For a "Onan" generating set as originally specified, 12 KW air cooled, the sum of
$15, 768. 00. .
Both the "Onan" and the "Sullair" generating sets have experienced substantial price
increases since the time of bid of the original alternate bid item.
1. Fbcommend that the City Council award by change order to Shepherd and Young Inc. all
labor and material necessary to install a "Sullair" 12 KW air cooled generating set
per plans and specifications for an additional amount of $15,600.00.
APR 2 8 10PI
ARCHITECTS
BarmakianWolff LangChristopher
April 28, 1983
Mr. Seth Armistead, City Manager
City of Grand Terrace
22795 Barton Rd.
Grand Terrace, CA 92324
re: Modifications of Civic Center Design
Job No. 81-11000.30
Dear Mr. Armstead:
On Friday, April 15, a meeting was held between
Councilman Nix at 10:30am. The purpose of the
the present design for the new civic center.
J ,M AGENDA ITEM IVU. L1 C
KFMVEr
NPR 21 1983
:i T Y OF GRAND TERRA.C'
myself, Councilman Rigley, and
meeting was to review and discuss
Discussion was given to space allocations for the library, interim community ser-
vice center, council chambers, staff and City service functions. The location of
the interim community service center and the need particularly for the amount of
space designated for Engineering/wilding & Safety were also discussed. Major
considerations were also given to the viability of the one -stop service center
and to the concept of providing City owned lease space to outside consultants.
In general, it was the concensus of the committee that it was inappropriate for
the City to have consultants leasing space from the City, especially when
involved in other projects within the private sector.
With the recent reorganization of the Planning Department and Engineering/Build-
ing & Safety Departments into one consolidated City function, the amount of space
allocated for Engineering/Building & safety at this time seems unjustified.
Therefore, it would seem desirable to reduce the amount of space for Engineering/
Building & safety functions and to consolidate this function into the space allo-
cated for the Planning Department, Community Services, Ccmnunity Services Stor-
age, and the Duplication/Mail Room as reflected in the present design (on the
other side of the Public service atrium). This proposed consolidation would
potentially reduce the design by 1,500 square feet.
The location of the interim community service center, if relocated to the exact
same space presently designated for Engineering/Building & Safety, would became
more functional on the ground level and would serve as future expansion for a
City operated Engineering/Building & safety function when appropriate in the
future. In addition, by relocating the interim ccm unity service space to the
ground level, the possibility for better interaction between the library space
and the community center space would be made possible.
101 ARCHICENTER 9375 ARCHIBALD -RANCHO CUCAMONGA • CAUF+ORNIA • 91730 714.987.0909
ANDREW BARNIAKIAN* LARRY WOLFF* DALE LANG* GAYLAIRD CHRISTOMER
Seth Armstead
�age" r
April 28, 1983
M
If the interim community service center were relocated to the ground floor level,
then the second level restrocm core, lobby space, and center stairway would no
longer be necessary. The elevator, however, should be maintained for better cir-
culation, convenience, and handicapped access to the upper City government
spaces. This modification could conceivably reduce the total project by an addi-
tional 1,000 square feet.
Consolidation of the Engineering/Building & Safety functions and relocation of the
community service center would therefore yield a reduction of 2,500 square feet
from the present total space allocation of 23,650 square feet. If the City
Council elected to authorize these further reductions in the Civic Winter program,
then we find that a considerable amount of modifications and revisions shall be
necessary to the present set of design documents. In order to fully maximize the
cost savings in the overall project reduction, a simplistic approach to the pre-
sent design will not be sufficient. After a complete review and evaluation of all
of our work performed to date, we find that an additional amount of $11,600,.00
will be required in order to modify the present drawings and that it will tale an
additional four weeks of time in order to make these modifications. However, since
the scope of the project is being decreased by approximately 2,500 square feet,
our total fee will be decreased by a corresponding amount. We would propose, as
the following format shows, our revised fees in order to make all necessary modi-
fications as discussed herein for a decreased total project size of 21,150 square
feet. It is our understanding at the present tine that the sire of the Council
Chambers, the Library, and the remaining City service functions would remain as
presently designed.
1. MODIFICATIONS & REVISIONS TO PRESENT DESIGN DDCLb4ENTS:
PROFESSIONAL
TECHNICAL
ITEM
HOURS
RATE
COST
N
HOURS
RATE
COST
Architectural
265
$50.00
$13, 245.00
250
$35.00
$ 8,750.00
Structural Eng.
45
$50.00
$ 2,250.00
100
$30.00
$ 3,000.00
bochanica.l Eng.
34
$45.00
$ 1, 530.00
115
$25.00
$ 2,875.00
Electrical Eng.
40
$45.00
$ 1,800.00
106
$25.00
$ 2,650.00
17,275.00
id
•
2. Reduction in flee Based Upon 2,500 SF reduction in project scope
2, 500 SF x $75.00/SF x 6.4% _ $ 12, 000.00
3. Net Increase for Revisions and Modifications = $ 24,100. 00
4. Estimate of Construction Savings 2,500 SF x $85.00/SF = $212, 500.00
5. Net Savings in Project $212, 500.00 - $24,100.00 = $188, 400.00
Mr. Seth Armstead
page 3
April 28, 1983
I shall be prepared to make a presentation to the City Council at their next
regularly scheduled meeting of April 28, 1983, so that the Council can take
appropriate action related to this matter. In the meantime, if any additional
information or action is required, please do not hesitate to contact me at your
earliest convenience. I am also enclosing a new amendment to our present con-
tract, a revised cost estimate reflecting the proposed modifications, and a
revised time schedule necessary if the Council elects to proceed with these revi-
sions.
Very truly yours,
►1 M
URRY WOLF
Ar '.iect,
LF
AMENEMENr #3
This Amendment, made as of the Twenty -Eighth day of April in the year of Nineteen
Hundred and Eighty Three, shall become a part of, and shall modify, the executed
AIA Document B141, Standard Form of Agreement Between Owner and Ar fbFl V C f
Between the Owner: City of Grand Terrace APR 21 1983
22795 Barton Road
Grand Terrace, CA 92324
-iTY OF GRAN-,-) TERRArn-
and the Architect: Baimakian-Wolff-Lang-Christopher/Architects
9375 Archibald Avenue Suite 101
Rancho Cucamonga, CA 91730
The Owner and the Architect agree as set forth herein:
1. The Project shall be decreased in scope by 2,500
ly eliminating the Engineering/Building & Safety
vice Atrium area and by consolidating this space
munity Service functions. The Community Center
the upper level to the ground area to be vacated
Safety. The Library, Council Chambers, and the
functions shall remain as presently designed and
ject of 21,150 SF.
squaw feet by simultaneous -
function from the City ser-
into the Planning and Conn•
shall also be relocated from
by Engineering/Building &
remainder of the City Service
programmed for a total pro-
2. The Architect's Basic Compensation shall be simultaneously decreased by an
amount of $12, 000.00 due to the decrease in project area and scope, but shall
be increased by an amount of $36,100.00 due to the amount of revisions and
modifications necessary to reflect the decreased scope within the present
design documents. Therefore, the net change in the Architect's compensation
shall be a net increase of $24,100.00 payable as follows:
���� : ��.,ly D1Y�i1 ; III ': / ►� �; y:
Schematic Design Phase 510,540.00
Design Development Phase $30, 450.00
33% Complete Construction Document Phase $19,202.00
Revisions & Modifications Phase $24,100- 00
Remaining 670% Complete Construction Document Phase $39,358.00
Bidding or Negotiation Phase $ 5,860.00
Construction Phase $11,710.00
This Amendment entered into as of the day and year first written above.
OWNER: ARCHITECT:
City of Grand Terrace Barmakian-Wolff-Lang-Christopher/Architects
22795 Barton Road 9375 Arch)Aald Avenue Suite 101
Grand Terrace, CA 92324 Rancho C,nga•, 9P/91730�/
60
Lf,(7ARCHITECTUb
BarmakianMblff LangChristopher
April 28, 1983
COST ESTIMATE NO. 2
CITY OF GRAND TERRACE CIVIC CENTER
JCB NO. 81-11000. 30
A. BUILDING COSTS : *
APR 2 81383 / (�
CRA AGENDA ITEM KO, L! p
HECFIVEr
APR 2 11983
riTY OF GRAND T ERRAC'
1.
Foundations
$
80,173.00
2.
Slabs on Grade
$
18, 210.00
3.
Superstructure
$
342, 067.00
4.
Roofing
$
32,172.00
5.
Exterior Walls
$
317,185. 00
6.
Partitions
$
174, 791.00
7.
Wall Finishes
$
117, 792.00
8.
Floor Finishes
$
87,925.00
9.
Oiling Finishes
$
77, 822.00
10.
Elevator
$
35, 600.00
11.
Specialties
$
113,038.00
12.
Fixed Equipment
$
142,066.00
13.
HVAC- Heating, Ventilation, Air Conditioning
$
220,086.00
14.
Plumbing
$
126,215.00
15.
Electrical
$
264, 275.00
•
B. SITE DEVELOPMENT COSTS:*
1.
Irrigation
$
26,994.00
2.
Landscaping
$
44,990.00
3.
Rough Grading
$
58, 416.00
4.
Finish Grading
$
5, 000.00
5.
Site Utilities
$
18, 755.00
6.
Curbs, Gutters, Sidewalks
$
26,645.00
7.
Asphalt Paving
$
51, 308.00
•
C. ALTERNATE BID ITEMS:*
1. Dmergency Generator $ 12, 500. 00
2. 45% Solar Assisted Hot Water/Space Heating $ 50, 000. 00
3. Atrium Fountain $ 5,500.00
•
101 ARCHICENTER 9375 ARCHIBALD • RANCHO CUCAMONGA • CALIPORNIA • 91730 714.987.0909
ANDREW BARMAKIAN* LARRY WOLFF* DALE LAND* GAYLAIRD CHRGT+OPH ER
COST ESTIMATE NO. 2 PAGE 2
CITY CP GRAND TERRACE CIVIC CENTER
.AB NO. 81-11000. 30
D. TOTAL ARCHITDCTURAL FEES $ 141, 220.00
E. TOTAL LAND COSTS $ 236,377.00
F. AL 2, 8 2 7, 22.00
* All estimates contain General Contractor's overhead and profit of 15%.
5ARCHITECTS
Barmakian%lff LangChristopher
April 28, 1983
Mr. Seth Armstead, City Manager
City of Grand Terrace
22795 Barton Rd.
Grand Terrace, CA 92324
APR 2 81983
KEIVEC-
CRA AGENDA ITEM NO.
-
APR 2 11983
'iTY OF GRAND TERRACr
re: Revised Schedule for Completion of Architectural Services
Civic Center
Job #81-110CC
Dear Mr. Armstead:
At your request and direction, w hereby submit the revised time schedules and
corresponding proportional fee amounts for the above referenced project. The
revisions are necessary due to the revisions and modifications to the present
design documents if authorized by the City Council.
CIVIC CENTER
DESCRIPTION OF SERVICES
DACE
AMOUNT OF FEE DUE
1. Revise and modify present design documents 04-28-83 $ -0-
for 2,500 square feet reduction in total to
project area. 05-26-83
2. Final 100% review and approval of modified 05-26-83 $24,100.00
preliminary design by City Council and 33%
complete final plans and specifications.
3. Submit final pre1 iminary design to 05-2 7-83 $ - 0-
Planning Commission for review and
approval.
4. Planning Commission meeting for final re- 06-06-83 $ -0-
view and approval.
5. Submit rough draft of boiler plate of 06-20-83 $ -0-
specifications to City Manager, City
Attorney, and financial consultants.
101 ARCHICENTER 9375 ARCHIBALD • RANCHO CUCAMONGA • CAUFORNIA • 91730 714.987.0909
ANDREW BARMAKIAN* LARRY WOLFF* DALE LANG* GAYLAIRD CHRISTOPHER
I -Mr. Seth Armstead, City Manager
City of Grand Terrace
page 2
April 28, 1983
6. Sixty --six percent canpletion of final
plans and specifications.
7. One hundred percent complete final plans
and specifications and resolution to
approve and solicit bids by City Council.
8. Final plan check by governmental agencies
and bidding period.
9. Bid Period
10. Bid Opening Date
11. Award of Construction Contract by City
Council within 45 days after bid opening
date
12. Carmence construction phase
07-15-83 $19, 679. 00
08-15-83 $19, 679. 00
08-15-83
$ -0-
to
09-12-83
09-13-83
$ 5, 860.00
to
10-06-83
10-06-83
$ -0-
$ -0-
11-18-83
Twelve equal pay-
ments of $9 75.83
per each month of
construction for
total of $11, 710.00
13. One hundred percent complete construction November 1984
Phase
Please review the schedules as presented herein at your earliest convenience.
Please contact me if any adjustment or modifications are necessary. Your atten-
tion and consideration is greatly appreciated.
Very truly yours, APPROVED:
Mayor
BARMAIOLAN-WOLFF- L,A NrA-CHR I E TOPHER/ ARCH I TBCTS
MARFYArc, AIA
LW:
ATTEST:
DATE:
City Clerk
M
TENTATIVE SCHEDULE FOR FINANCING
CITY OF GRAND TERRACE
CIVIC CENTER COMPLEX
April 13, 1983
DATE
April 22, 1983
April 28, 1983
(5:30 P.M.)
(Regular Meeting)
May 4, 1983
May 5 and 12, 1983
May 6, 1983
May 26, 1983
(7:30 P.M.)
(Regular Meeting)
June 9, 1983
(5:30 P.M.)
(Regular Meeting)
T ER,,n�'�
ACTION
CRA AGENDA ITEM NO, It 6-6,
Mail Report on Alternative
Financing Methods.
Consultants present Report
to City Council.
Resolution re Report on
Alternative Financing Methods.
Resolution Calling Joint Public
Hearing on Use of Tax Increment
to Finance Civic Center (City).
Resolution Calling Joint Public
Hearing on Use of Tax Increment
to Finance Civic Center
(Agency).
Submit Report for Joint Public
Hearing.
Publish Notice of Joint Public
Hearing.
Submit draft specifications to
City for distribution to
consultants.
Joint Public Hearing on Use of
Tax Increment to Finance Civic
Center (City and Agency).
Resolution Making Determinations
and Requesting Consent (Agency).
Resolution Making Determinations
and Granting Consent (City).
Resolution approving Plans and
Specifications (City).
Resolution referencing prevailing
wages and calling for construc-
tion bids (City). -
DATE
June 14, 1983
June 17, 1983
July 28, 1983
(5:30 P.M.)
(Regular Meeting)
August 4, 1983
(4:30 P.M.)
(Adjourned Regular
Meeting)
September 1, 1983
ACTION
Staff and consultant review of
official statement.
Mail preliminary official state-
ment to rating agencies and
insurance companies.
Receive construction bids.
Due Diligence Meeting on official
statement (City and Agency).
City -Agency action on official
statement and financing
documents.
Mail official statement to
prospective purchasers.
Submit proposal to purchase
securities to City.
Resolution accepting proposal
to purchase securities (City).
Resolution awarding contract
for construction subject to
delivery of securities (City).
Closing on securities.
2.
APR 2 81983
PEf IVG CRA APPROy__A
CRA AGENDA ITEM N0, y�i CI
RESOLUTION NO. CRA-83•- ` - -" -
A RESOLUTION OF THE COMMUNITY REDEVELOPMENT AGENCY
OF THE CITY OF GRAND TERRACE, CALIFORNIA,
CONSENTING TO AND REQUESTING THE CITY COUNCIL TO
CONSENT TO A JOINT PUBLIC HEARING ON THE USE OF
TAX INCREMENT REVENUES TO FINANCE THE CIVIC CENTER
PROJECT.
WHEREAS, the Community Redevelopment Agency and the City propose to
pay for the costs of a certain project from taxes allocated to the Community
Redevelopment Agency, pursuant to Section 3367O(b) of the Health and Safety
Code ("tax increment"); and
WHEREAS, the proposed project is generally described as follows:
Construction of a Civic Center including
appurtenances and appurtenant work together with
costs of acquisition of the site and other costs
and expenses incident thereto
hereinafter collectively called "the Project"; and
WHEREAS, before tax increment can be committed to pay for the Project,
it is necessary to hold a public hearing, pursuant to Section 33679 of the
Health and Safety Code, and to make certain determination, pursuant to Section
33445 of the Health and Safety Code; and
WHEREAS, it is the intention of the Community Redevelopment Agency to
consent to and to request the City Council to consent to a joint public
hearing on the Project:
NOW, THEREFORE, BE IT RESOLVED by the Community Redevelopment Agency
of the City of Grand Terrace as follows:
SECTION 1. The above recitals are all true and correct.
SECTION 2. The Community Redevelopment Agency consents to a joint
public hearing with the City Council and requests the City Council to consent
to a joint public hearing with the Community Redevelopment Agency on the
Project, pursuant to Section 33679 of the Health and Safety Code.
SECTION 3. The Community Redevelopment Agency calls a joint public
hearing at the time and place specified as follows:
TIME PLACE
7:30 o'clock p.m. Terrace View Elementary School
Thursday 22731 Grand Terrace Road
May 26, 1983 Grand Terrace, California
LM
F
SECTION 4. The Executive Director is directed to cause a summary of
information to be prepared and to be made available for public inspection and
copying, at a cost not to exceed the cost of duplication, pursuant to Section
33679 of the Health and Safety Code.
SECTION 5. The Executive Director is directed to cause a copy of this
Resolution to be forwarded to the City Council and to cause notice of the
joint public hearing to be given, pursuant to Section 33679 of the Health and
Safety Code.
ADOPTED this 28th day of April, 1983.
ATTEST:
Secretary of the Grand Terrace
Community Redevelopment Agency
Approved as to Form:
Attorney
- 2
Chairman of the Grand Terrace
Community Redevelopment Agency
APR 2 81983
O P Y CRA AGENDA ITEM NO.
CRABTREE. KARLEN & ARZOO 1 Y C C N FILE
LERKS OFFICE
POST OFFICE sox 2945 . S26IS
ROLAND H. CRASTREE. C.P.A. (RETIRED) 635: RIVERSIDE AVENUE . 92508 AREA CODE 714
♦RED W. KARLEN. C.P.A. RIVERSIDE. CALIFORNIA TELEPHONE 693-6720
OEORSE A. ARZOO. C.P.A.
JAMES W. VAIL 111. C.PJ6
KAREN A. HOLLEMBECK. C.P.A.
OENNE L. SOLES. C.PJL
RICHARD R. SLECKER. C.P.A. April 13, 1983
Mrs. Myrna Erway, City Clerk
City of Grand Terrace
22140 Barton Road
Grand Terrace, California 92324
Re: CRA Audit
Dear Myrna:
This letter is to confirm our recent phone conversation wherein we stated
that we had completed the audits of the Community Redevelopment Agency of the
City of Grand Terrace for the fiscal years ended June 30, 1980, June 30, 1981,
and June 30, 1982. Although we issued a financial statement for only the 1982
year-end, we did perform audits for the prior two periods to enable us to
express an unqualified opinion as to the 1982 financial statements.
Please do not hesitate to telephone me if you have any questions at all on
this.
JWV/pw
Yours very truly
Vail I , CPA
RE:.R aVEI
APR 141983
:i-fY 0I7E;. �A
4 Date: APRIL 19, 1983
STAFF RgA4
C R A ITEM (X ) COUNCIL ITEM ( ) MEETING DATE: APRIL 28, 1983
AGENDA ITEM NO.
SUBJECT: TRANSFER OF FUNDS TO COVER 13% CITY SERVICES OVERHEAD
The Council approved taking 13% of the CRA Budget to cover City Services. The
total is $208,302 for F/Y 82/83.
City Services line items do not have enough to cover this increase.
Staff Recommends Agency Approve:
A. EXCESS FUNDS FROM CAPS IMPROVEMENT PROJECTS THAT HAVE BEEN COMPLETED TO
BE TRANSFERRED TO THE CITY SERVICES LINE ITEMS TO PARTIALLY COVER THIS INCREASE.
B. INCREASE OF CRA DEFICIT BY $143,048 TO A TOTAL OF $352,771 TO COVER REMAINING
PORTION OF INCREASE.
NOTE: THESE FUNDS ARE BEING USED TO RAISE THE APPROPRIATIONS LINE ITEMS SO THAT THE
FUNDS ARE AVAILABLE TO PAY THE CITY. THESE SAME FUNDS ARE LOANED BACK TO CRA.
THIS, IN EFFECT, IS A "PUSH".
ERC/ed
ENC. Detail of projects and appropriations for City Services.
COMPLETED PROJECTS BALANCE
SIGNAL AT BARTON & MICHIGAN $ 6,918
COMMUNITY BALL PARK LIGHTING 3,419
MARKETING APPRAISAL 8,000
WATERLINE/WIDEN BARTON, PALM TO PRESTON 6,967
$25,304
TOTAL CITY SERVICES FOR FY 82/83 $208,302
ALREADY IN APPROPRIATIONS (39,950)
BALANCE NEEDED TO BE APPROPRIATED $168,352
COMPLETED PROJECTS (25,304)
BALANCE NEEDED FROM UNAPPROPRIATED BALANCE FORWARD $143,048
ENCLOSURE
_ Date: 4/21/83
J
REPORT S AFF-
C R A ITEM ( ) COUNCIL ITEM (X ) MEETING DATE: April 28, 1983
AGENDA ITEM NO.
SUBJECT: RESCIND URGENCY ORDINANCE NO. 40 FOR THE CITY OF GRAND TERRACE
(SECOND READING)
During the lawsuit between the City of Colton vs. City of Grand Terrace concerning
the operation of the Colton wastewater treatment system, new sewer connections were
limited to protect the health, safety and welfare of the citizens of Grand Terrace.
The ordinance was established in the City of Grants Terrace with four priorities for
connection to the sewer system until such time as the old 2.4 MGD Colton sewer
treatment plant was renovated and placed back on line.
The old sewer plant has been renovated and the court order has been terminated.
Therefore, under Section 4 of Urgency Ordinance No. 40 "This ordinance shall remian
in effect until such time as the existing 2.4 MGD plant (the old plant) has been
renovated by the City of Colton and is operational, at which time the urgency for
this present Ordinance will be alleviated,"
The City of Colton on April 19, 1983, by second reading of their ordinance entitled
"AN ORDINANCE OF THE CITY OF COLTON TERMINATING PROCEDURES FOR ALLOCATION OF INTERIM
SEWER CONNECTIONS AVAILABLE PURSUANT TO COURT ORDER" approved said second reading,
and terminated their ordinance,
Staff recommends that the Council;
1. PERFORM SECOND READING BY TITLE ONLY
2. CONDUCT PUBLIC HEARING
3. RESCIND URGENCY ORDINANCE NO, 40, TERMINATING THE ESTABLISHMENT OF
PRIORITIES FOR ALLOCATION OF SEWER CONNECTIONS,
SAA:ac
�-++ vt l•VLIUtY -�
• AGENDA REPORT
For Council Meeting of—Anri 1 S. 1 C)83
TO: Honorable Mayor and City Council
FROM: Steve Edwards, City Attorney
SUBJECT: SEWER ORDINANCE
Date: April 1, 1983
During the lawsuit between Colton, Grand Terrace and the County,
new sewer connections were limited. Those limitations are no
longer necessary. The old sewer plant has been renovated. The
court order has been terminated.
Staff recommends the attached ordinance. If Council concurs, a
motion to waive full reading and to pass first reading is appro-
priate.
/bg
Attachment
Attachments:
Page 1 of
Item No-
LAW OFFICES OF '
BEST. BIEST & KRIEGER
March 31, 1983
MEMORANDUM
TO: CITY ATTORNEY
FROM: BEST, BEST & KRIEGER
'RE: REPEAL OF INTERIM SEWER ALLOCATION ORDINANCE
Attached is an ordinance repealing previous ordinances,
adopted by the 'City Council on an interim basis to regulate
sewer connections during the renovation of the old sewer
treatment plant.- All interested parties to the lawsuit have
stipulated to the dissolution of the original preliminary
injunction and the attached ordinance simply suspends the
remaining local regulations enacted by the City Council in order
to comply with the terms of the preliminary injunction.
JOHN E. BROWN
'- '� fV
�� C3 w
J
f f'
ORDINANCE NO.
2 AN ORDINANCE OF THE CITY OF COLTON
TERMINATING PROCEDURES FOR ALLOCATION
3 OF INTERIM SEWER CONNECTIONS AVAILABLE
PURSUANT TO COURT ORDER
4
5
WHEREAS, as a result of the terms of the preliminary
6 injunction entered on September 26, 1980, by the Superior
7 Court of California, County of Riverside, in the matter of
8 Gitp of CoIton v. County of 'San Bernardino. et al., this
9 City has been permitted to, allocate up to 330 sewer 'connections
10 to new and existing developments within the City during the
11 interim period until further court order or stipulation by all
12 parties that this City's old treatment plant has been renovated
N
O
;av 13 and is again operational; and
.x=
:0 14 WHEREAS, it was previously determined to be -in the best
out
15 interests of the citizens and property owners of the City for
iOW
o 'or 1fi this -Council to develop and implement a plan for the fair
L` .;:..
17 allocation of the 33Q interim sewer connections as soon as possible
18 in order to provide what partial relief the City can to citizens,
19 property owners and developers needing sewer connections during
20 this interim period;
21 . WHEREAS, this Council has enacted such plan by its
22 adoption of Ordinance No. 1595 which became effective on
23 November 18, 19 80 ; and
24 WHEREAS, the City has completed its efforts to design,
25 bid, contract award and renovate the old treatment plant,
26 and has been advised by its consulting engineers that this -
27 City's old treatment plant has been renovated and is again
28 operational.
2
3
4
5
6
7
8
9
10
11
12
N
O
N
•-" 13
b
00
t
=
so 14
u!t
°< 15
oW
o° 16
L W
17
18
19
20
21
22
23
24
25
26
27
28
WHEREAS, 410 has been stipulated ball parties that the
preliminary injunction entered on September 26, 19802 by
the Superior Court of California, County of Riverside, can be�
dissolved and that -procedures for allocation of interim
sewer connections available pursuant to the Court's Order
may be terminated.
NOW, THEREFORE, .THE CITY COUNCIL OF THE CITY OF COLTON,
CALIFORNIA DOES HEREBY ORDAIN -AS FOLLOWS:
SECTION 1. Ordinances 1567, 1587 and 1595, previously
adopted by the City Council of the City of Colton, are repealed
for the.reason that the City's newly renovated sewage treatment
facilities can in fact handle additional discharges and all
new sewer allocations should be made pursuant to existing
federal, state and local laws and regulations.
SECTION 2. The Mayor shall sign this ordinance and
the City Clerk shall attest thereto and shall cause the same
to be published once in the Colton Courier, a newspaper
published and circulated in said City of Colton.
PASSED, APPROVED AND ADOPTED this _ day of
1983.
ATTEST: BERT HUN OON, Mayor
HELEN RAMOS, City Clerk
-2-
VENDING CllY APP Al-
' COUNCIL _
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA, RESCINDING ORDINANCE
NO. 40, TERMINATING THE ESTABLISHMENT OF
PRIORITIES FOR ALLOCATION OF SEWER CONNECTIONS.
WHEREAS, during the City of Colton vs. the City of Grand Terrace
litigation regarding the Colton Wastewater Treatment System, sewer connections
were limited by both cities pursuant to Court order; and
WHEREAS, interim ordinances were adopted by the City of Colton and the
City of Grand Terrace establishing priorities to limit connections to the
sewer system; and
WHEREAS, Ordinance No. 40 was to be effective until such time as the
existing 2.4 MGD Plant (the old plant) is renovated by the City of Colton and
operational; and
WHEREAS, the City of Colton has approved first reading of an ordinance
terminating the procedures established in its interim ordinance pursuant to
that Court order;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES
HEREBY ORDAIN AS FOLLOWS:
SECTION 1. Ordinance No. 40 is hereby rescinded in its entirety,
terminating the establishment of priorties for allocation of sewer
connections.
Section 2. This Ordinance shall be in full force and effect at
12.01 a.m. on the 31st day after its adoption.
Section 3. The City Clerk shall cause this Ordinance to be posted in
three (3) public places designated for such purpose by the City Council.
Section 4. First read at a regular meeting of the City Council of
said City held on the day of , 1983, and finally adopted and
ordered posted at a me—M—ng of said City Council on the day of ,
1983.
ATTEST:
,y Clerk of the Cityo ran
Terrace and of the City Council
thereof.
Approved as to form:
City Attorney
Mayor of the City of GrandTerrace
and of the City Council thereof.
�, 12-8.1000 Date: A r19, 983
StAFF-
REPCT'RT
C R A ITEM ( ) COUNCIL ITEM ( x) MEETING DATE: Apri128 , 1983
AGENDA ITEM N0.
SUBJECT: Proposed Ordinance - Second Family Units in R-1 Zone
Attached is the Ordinance relative to the second family unit on an
R-1 zone lot. The City Council at their regular meeting of April
14, did read the Ordinance by,'title only.
Staff recommends that the City Council:
ADOPT THIS ORDINANCE AFTER A PUBLIC HEARING AND READING BY TITLE ONLY.
JK/lbk
Attachment
SYAFF REPdRTOate
C R A ITEM ( ) COUNCIL ITEM (XX)
AGENDA ITEM N0.
MEETING DATE: 4-14-83
SUBJECT: PROPOSED ORDINANCE - SECOND FAMILY UNITS IN R-1 ZONE
The City Council, at the 3-24-83 Meeting, directed Staff to amend
this proposed ordinance to reflect Section 5A as follows:
"The living area of the existing unit shall not be increased by
more than 25 percent, and the second -family unit shall not exceed
640 square feet."
Section 5H was to be amended by adding "not to exceed two stories,"
in the event the existing regulations did not reflect that
limitation. We have reviewed the existing ordinances and
find no limitations at this time within those ordinances to
two stories; we are therefore recommending the inclusion of
the two-story limitation within this ordinance.
The attached ordinance has been amended accordingly and is hereby
submitted for consideration of approval of the first reading,
with the Public Hearing and second reading to be set for the
Council Meeting of April 28, 1983.
STAFF RECOMMENDS THAT COUNCIL:
APPROVE THE FIRST READING OF THE ORDINANCE RELATIVE TO SECOND
FAMILY UNITS IN AN R-1 ZONE, WITH SECOND READING AND PUBLIC
HEARING TO BE SET FOR APRIL 28, 1983.
JBK:me
Attachments: (1) Planninq Commission Staff Report
(2) Example of a Second Family Unit
(3) Proposed Amended Ordinance
STAFF REPORT
u
February 3, 1983
PLANNING COMMISSION MEETING DATE: _February 7,- 1983
FROM:
AGENDA ITEM. NUMBER:
SUBJECT:
Planning Department
Second Family Units
J
SB 1534 enacted in 1982 and effective July, 1983, authorizes cities to pro-.
vide, by ordinance, for the creation of second family units in single-family
residential zones and prohibits jurisdictions from precluding second family resi-
dential units on residentially -zoned lots without making prescribed findings.
It requires cities to rant special use or conditional use permits for second
units which will be used for rental purposes. If a local government does not adopt
ac
an ordinance, it must cept and process an application for a conditional use permit
and act on it.
In absence of an ordinance the following standards would govern the evaluation
and no other or more stringent standards could be imposed except that a requirement
that one unit be owner occupied could be imposed.
1. The unit is not intended for sale and may be rented.
2. The lot is zoned single family.
3. The lot contains an existing single family detached unit.
4. The second unit is attached and located within the living area of the
existing unit.
5. The existing living area is not increased by more than 10%.
6. Construction conforms to other applicablezoning requirements and
building code requirements.
The attached ordinance limits the possibility of second units to larger lots only
and does not include the standard lot size of 7200 square feet. It also makes parking
provisions mandatory so as to alleviate increased street parking along with other
restrictions.
STAFF RECOMMENDATION:
attachments
VF:gjf
RECOMMEND CITY COUNCIL ADOPTION OF ATTACHED ORDINANCE.
APPROVED:
Virgiraa Farmer
Planning Director
before
garage
0
it r-r % A I- - - -- .P-
second unit
conversion
floor plan
after
Floor plan on the left is a 1650 square foots 4-bedroom,
2-bathroom house.
With irdnor modifications and the addition of 160 square
feet to the back of the house, a second unit is created:
• Vie main unit is a.1200 square foot, 2-bedroom,
1-bathroom house.
a The second unit is a 610 square foot, 1-bedroom,
PENDING: ,r'{TY
t COUNCIL A40VAL
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORN-IA, ESTABLISHING REGULA-
TIONS FOR THE PLACEMENT OF SECOND FAMILY UNITS
WITHIN CERTAIN RESIDENTIAL DISTRICTS.
WHEREAS, the State of California requires jurisdictions to grant
special conditional use permits for second units which will be used for
residential purposes under certain circumstances;
NOW, THEREFORE, -THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES
HEREBY ORDAIN AS FOLLOWS:
SECTION 1. Purpose - The Purpose of this Ordinance is to establish
regulations for the p aT cement of second -family units in the R-1 District and
designate certain areas where the placement of second -family units is
compatible with surrounding development.
SECTION 2. Definition - Second -family unit is an attached unit which
provides independent -living facilities and includes permanent provisions for
living, sleeping, cooking, and sanitation on the same lot as the primary unit.
SECTION 3. Second -family units are permitted in the R-1 district
subject to obtaining a use permit.
SECTION 4. These regulations are intended to ensure a compatible
integration of second -family units with single-family units.
SECTION 5. The following site development standards shall apply to
placement of second -family units:
A. The living area of the existing unit shall not be increased by
more than 25 percent, and the second -family unit shall not exceed
640 square feet;
B. Lot Area: Minimum lot size shall be 10,000 square feet;
C. Lot Width: Minimum lot width shall be 65 feet;
D Lot Depth: Minimum lot depth shall be 150 feet;
E. Front Yard Setback: Minimum front yard setack shall be 25 feet;
F. Rear Yard Setback: Minimum rear yard setback shall be 15 feet
from the rear property line;
G. Side Yards: Side yard setbacks shall be not less than five (5)
e� of one side and 15 feet on the street side of corner lots and
10 feet on interior lots. Fireplaces and other appurtenances may,
encroach a maximum of two (2) feet;
H. Height: Maximum allowable height shall be 35 feet, not to exceed
two stories;
I. Lot Coverage: Maximum allowable lot coverage by building or
structure shall be not more than 70 percent of the net lot area.
SECTION 6. There shall be provided on the same parcel parking.as
provided for a single family and one-uncove red parking space.
if: SECTION 7. The Planning Commission shall approve the use permit only
A. The site for the proposed use is adequate in size and shape to
accommodate said use without altering the exterior front appearance of the
structure;
B. The proposed second -family unit is clearly subordinate in size,
location, and appearance to the principal unit;
C. The second -family unit will not be detrimental to the general
health, safety, morals, comfort, or general welfare of the persons residing
within the neighborhood of the proposed use or injurious to property or
improvements in the neighborhood or within the City.
SECTION 8. Appeal - The decision of the Planning Commission shall be
final unless appealed n writing to the City Council by the applicant within
ten (10) calendar days. The letter of appeal shall be accompanied by a
processing fee. The letter shall be filed with the City Clerk's Office.
A. The City Council shall set a date for public hearing, and notices
shall be mailed as required. The Planning Commission shall submit a report
and the Planning Commission Minutes to the City Council;
B. The City Council shall make its own determination as to whether
the second -family unit meets City standards and may approve, modify, or
disapprove the decision of the Planning Commission.
SECTION 9. No building permit shall be issued in any case where a use
permit is required by the terms of this title until ten (10) days after the
granting of such use permit by the Planning Commission and by the City Council
in the event of appeal, and then only in accordance with the terms and
conditions of the use permit granted.
SECTION 10. Any use permit granted in accordance with this Ordinance
may be revoked if any of the conditions or terms of such permit are violated,
or if any law or ordinance is violated in connection therewith. The Planning
Commission shall hold a hearing on any proposed revocation after giving
written notice to the permittee at least ten (10) days prior to the hearing
and shall submit its recommendation to the City Council. The City Council
shall act thereon within thirty (30) days after receipt of the recommendation
of the Planning commission.
- 2 -
SECTION 11. Any use permit ranted in accordance e with the terms of
this Ordinance shall expire if not used within one (1) year from date of final
approval. Upon application by letter filed prior to expiration of use permit
for second -family dwelling unit, the time at which such use permit expires may
be extended by the Planning Director fora period not exceeding one (1) year.
SECTION 12. Effective Date - This Ordinance shall be in full force
and effect at 12.01 a.m. on the - st day after its adoption.
SECTION 13. Posting - The City Clerk shall cause this Ordinance to be
posted in three (3) p•ublic places designated for such purpose by the City
Council.
SECTION 14. First read at a regular meeting of the City Council of
said City held on the day of , 1983, and finally adopted and
ordered posted at regular meeting of said City Council on the day of
1983.
ATTEST:
tity Clerk of the City of Gran
Terrace and of the City Council
thereof.
Approved as to form:
y Attorney
Mayor o t e ity of Granderrace
and of the City Council thereof.
- 3 -
PENDING CITY APR 2 81983
COUNCIL APPROVAL it
COUNCIL' AGENDA ITEM i
- CHE# REGISTER NO. 042883
GRAND TERRACE I PAGE NO. 1
DEMAND/WARRANT REGISTER NO. 83-102 DATE 04/28/83
IUUCNER
NO.
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNT CHG'D
INV, NO.
AMOUNT
NO
AMOUNT
SETH ARMSTEAO
SMALL CITIES SEM.SETH
10-4120-270
•17.00
LOCAL MILEAGErSETH
10-4120-271
13.25
11074
30.25
BASTANCHURY BOTTLED WATER
BOTTLED WATER.FINANCE
10-4190-238
6626
25.10
BOTTLED WATER PLANNING
10-4190-238
6624
21.15
BOTTLED WATER, C/M
10-4190-238
6625
16.80
11075
63.05I
CALIF. CONTRACT CITIES ASSOC
`I
I
CCC MEETINGrCOYLE
10-4120-270
7.50
COUNTY CONTRACT MEET.COYLIO-4120-270
12.50
11076
20.00
DEAN CARTER
i
I
i
CONNECT ELEC./GENERATOR
10-4808-606
1000.00
j
INSTALL LIGHTS,PARK AREA
13-4430-220
99011
110.10
11077
1110.10
CULTON UNIFIED SCHOOL DISTRI
C/C MEET. 3/10&3/24/83
10-4110-242
120.00
PLANNING MEET. 3/7&3/21/810-4801-242
50.00
1
SQUARE DANCE 3/56&3/17/8313-4430-242
278
65.00
11078
235.00
THOMAS M COYLE
SCJPIA MEET,3/22 COYLE
10-4120-270
29.67
I
CITY COUNTY MEET.3/25r
10-4120-270
6.98
CCC MEET. 3/31,COYLE
10-4120-270
30.65
11079
67,30
FLECTRO MET4ROLOGY CORP.
RECALIBRATION,RADAR
10-4410-255
3610
81.35
11080
81.35
SCANNER
i
GRAND TERRACE LOCK & KEY
I
�
CHANGE LOCKS,PLANNING
10-4370-210
44.54
11081
44.54'
AND CONDMITY SERVICES BLDG.
HARBER COMPANY
STREET MAINT.PICO
16-4900-255
2223
150.00
r
GRAND TERRACE
n
DEMAND/WARRANT REGISTER NO
83-102
PAGE NO.
DATE 04/28/83
)OCHER
NO.
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNT CHG'D
INV NO.
AMOUNT
NO
AMOUNT
STREET MAINT.SANDBURG WAY16-4900-255
2222
155.00
11082
305.00
IPS SERVICES INCORPORATED
STREET SWEEP 4/5$4/12/83
18-4908-255
2109
548.52
STREET SWEEP 3/22/83
16-4908-255
2055
325.04
STREET SWEEP 3/29/83
18-4908-255
2065
325.04
11083
1198.60
LEAGUE OF CALIF. CITIES
LCC MEET.3/30/83,SETH
10-4120-270
11.25
SALARY SURVEY
10-4140-210
4580
95.08,,
LCC MEET.3/30/83,ED
10-4140-270
11.25
11084
117.58
VIRGIL LIVELY
CROSSING GUARD 3/28-4/8
17-4910-250
114.48
11085
114.48
MICHAEL LUNA
LOCAL MILEAGE 3/29-4/8,
10-4180-271
88.50
11086
88.50
MARANATHA DISKING
DISK CIVIC CENTER PROPER
10-4180-255
30.00
11087
30.00
JEAN MYERS
CROSSING GUARD 3/28-4/8
17-4910-250
114.48
11088
114.48)
ORKIN EXTERMINATING 0
C .,INC.
I
EXTERMINATE C/H 4/83
10-4180-245
862
50.00
11089
50.00
PACIFIC TELEPHONE
COMP.PHONE 4/7/83
10-4420-235
52.32
1
COMP.PHONE 4/7/83
21-4572-235
2.30
11090
54.621
MICHAEL PETTIT
FLAG FOOTBALL 9/12-11/13/13-4430-250
172.00
FLAG FOOTBALL 11/20-12/2113-4430-250
100.00
110911
272.00
m
GRAND TERRACE
DEMAND/WARRANT REGISTER NO. 83-102
PAGE NO.
DATE 04/28/8
.UHHER
N D.
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRR WRITTEN
DESCRIPTION
ACCOUNT CHG'D
INV NO.
AMOUNT
NO
AMOUNT
SHERIFF FLOYD TIDWELL
LAW -ENFORCEMENT 5/83
10-4410-255
18630.00
LAW ENFORCEMENT 5/83
15-4410-255
7368.Q0
11092
25998.00
SHERIFF•FLOYD TIDWELL
LAW ENFORCEMENT 4/83 PART10-4410-255
25372.42
LAW ENFORCEMENT 4/83 P4RT15-4410-255
625.58
P37'38
25998.00
SECURITY PACIFIC NAT'L BANK
SMALL CITIES SEM.4/6,SETH10-4120-270
46.74
11093
46.74
SECURITY PACIFIC NAT'L BANK
FED.P/R TAX DEPOSIT 4/83
10-2161-000
3249.14
P3740
3249.14
SIGNAL MAINTENANCE, INC.
MAINT (3) SIGNALS 3/83
16-4909-255
33793
199.23
REPAIR SIGNAL BART/MV
16-4909-255
33692
388.31
11094
587.54
SO. CALIF. EDISON COMPANY
SIGNALS (3) ELEC. 4/12/8311-4510-238
161.97
PARK LIGHTS (2) 4/1/83
13-4430-238
24.62
11095
186,59
STOCKWELL 8 BINNEY
SCISSORSIPENS
10-4125-210
341545
4.72
BATTERIES
10-4190-210
340492
3.65
MICROCASSETTES (3PKG)
10-4190-210
341980I
8.47
MARKERS,LETTER PADS
t0-4370-210
340492'
12.83
INDEXISCISSORSISPINDLE
21-4572-210
340492
9.73
11096
39.40
TIGER SYSTEMS
RENT STOREAGE CONT.4/83
10-4110-240
100921
60.00
11097
I
60.00
XLROX CORPORATION
COPIER RENT 3/83 C/M
10-4190-240
318064
780.21
-
GRAND TERRACE PAGE NO. 4
DEMAND/WARRANT REGISTER NO. 83-102 DATE 04/28/83
VOUCHER
NU.
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNT CHG'D
INV NO.
AMOUNT
NO.
AMOUNT
COPIER RENT,3/83,FINANCE
10-4190-240
236511
115.88
11098
896.09
FILIPPOS ANDRIKAPOULAS
W.W.D.REFUNE,ANDRIKAPOULA21"3114-000
7.49
11099
7.49
ALL MAKES DICTATING MACHINE
SANYO TRANSCRIBER
10-4190-219
2409
297.86
11100
297.86
THE BUSINESS LAW LETTER
bUS.LAW LETTER SUBSCRIPTIIO-4140-210
48.00
11101
48.00
CHRIS A. CRAWFORD
W.W.D.REFUND,CRAWFORD
21-3114-000
45.29
11102
45.29
WILLIAM B. LAYTON
W.W.D.REFUND,LAYTON
21-3114-000
18.90
11103
18.90
B. LENNON
W.W.D.REFUND,LENNON
21-3114-000,
7.00
11104
7.00
NATIONAL CHEMSEARCH
ROAD REPAIR MATERIAL
16-4900-255
49632
574.39
11105
574.39
MUTOROLA
VH/UHF BASE STATION RADI
10-4180-401
607168
1563,50
INSTALL VH/LJHF RADIO
10-4180-401
12398
400.0,0
11106
1963.501
ARTHUR TENDLER
W.W.U.REFLIND,TENDLER
21-3114-000
7.00
11107
7.00I
PAYROLL .
PAYROLL ENDING 4/8/83
10-2161-000
1667.69
PAYROLL ENDING, 4/8/83
10-2162-000
257.54i
m
GRAND TERRACE
DEMAND/WARRANT REGISTER NO. 8 3 -1 0 2
PAGE NO.
DATE 04/28/8
VOUCHER
NO
PAYEE
DETAIL OF DEMANDS PRESENTED
WARWR WRITTEN
DESCRIPTION
ACCOUNT CHG'D
INV. NO.
AMOUNT
NO.
AMOUNT
PAYROLL ENDING 4/8/83
10-2163-000
97.97-
PAYROLL ENDING 4/8/83
10-2164-000
743.00-
PAYROLL ENDING 4/8/83
10-2167-000
45.19-
PAYROLL ENDING 4/8/83
10-2170-000
101.67-
PAYROLL ENDING 4/8/83
10-4110-120
750.00
PAYROLL ENDING 4/8/83
10-4120-110
3031.91
PAYROLL ENDING 4/8/83
10-4125-110
2000.30
PAYROLL ENDING 4/8/83
10-4140-110
3061.49
PAYROLL'ENDING 4/8/83
1U-41b0-1'10
1161.65
PAYROLL ENDING 4/8/83
10-4370-110
1510.48
PAYROLL ENDING 4/8/83
13-4430-110
928.26
PAYROLL ENDING 4/8/83
21-4572-110
552.67
0
10083.70
GRAND TERRACE
DEMAND/WARRANT REGISTER NO
83-102
PAGE NO.
DATE 04/28/83
6
It1UGHER
N0.
PAYEE
DETAIL OF DEMANDS PRESENTED
WA WRITTEN ECK
DESCRIPTION
ACCOUNT CHG'D
INV. NO.
AMOUNT
NO
AMOUNT
RITTEN
.34780.64
REPAID
39330.84
CCRUED
.00
TOTAL
74111.48
' RECAP BY FUND
RE -PAID
WRITTEN
FUND
10
37224.33
23786.75
FUND
11
.00
161.97
FUND
13
928.26
471.72
FUND
15
625.58
7368.00
FUND
16
.00
1466.93
FUND
17
.00
228.96
FUND
18
.00
1198,60
FUND
21
552.67
97.71
I CERTIFY THAT, TO THE BEST
F MY KN% LEDGE, TIE
AFRO
LISTED CHECKS
FOR P7
NT OF CITY
LIABILITIES HAVE BEEN AUDITED BY
YfE AND ARE NECESSA
Y AND jTPROPRIATE
EXPENDITURES
FOR THE
OPERATION OF THE CITY.
ED14ARD R. CLARK
FINANCE & ADMINISTRATIVE SERVICES
OFFICER
Date: Apr. 19, 1983
StAFF REPO'
T (--Ism)
12-10.1005
C R A ITEM (x ) COUNCIL ITEM ( ) MEETING DATE: April 28, 1983
AGENDA ITEM NO. S /j
SUBJECT: Grant of Easement, City of Grand Terrace to Southern California Edison Company
Attached is a copy of a Grant Deed of Easement as well as sketches showing
the location of the proposed easement within parcel 4 of Parcel Map 6462,
City -owned property for the fire station. The purpose of the easement is
to install Southern California Edison Company transformer within the subject
parcel to provide electrical service to the fire station. The proposed
easement is 6 feet wide and 35 feet long along the westerly line of subject
parcel as shown on the attached sketches.
Staff recommends that:
CITY COUNCIL GRANT THE EASEMENT AND AUTHORIZE THE MAYOR TO SIGN THE SAME.
JK/lbk
Attachments
In
r
n14, ! pu DEE.P 'MCK_ Yr1 Gt R A'(E !.W ER . INt-�At-�. �GvVF,r., Iu
fiP.rJvE�gf . �RAnG, Ac,*74)4,-IlA-T�.r
_GAR E;� AL.- -r75 2 r2OwG R I
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6c'�4'fINLAkTtar.!
I
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L i EE IZ Pow E iZ Go,
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d Pam, 460.4o \"/ PLJ L t,
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Now
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o
•
RECORDING REQUESTED BY
SOUTHERN CALIFORNIA EDISON COMPANY
F]
WHEN RECORDED MAIL TO
SOUTHERN CALIFORNIA EDISON COMPANY
RIGHT OF WAY AND LAND DEPT.
P.O. BOX 788
RIALTO, CALIFORNIA 92376 SPACE ABOVE THIS LINE FOR RECORDER'S USE
GRANT OF EASEMENT (INDIVIDUAL) DOCUMENTARY TRANSFER TAX $ None (no consideration)
/O. CALIF. EDISON CO.
SIGNATURE OF DECLARANT OR AGENT DETERMINING TAX. FIRM NAME
.....................................C_ITY OF GRAND. TERRACE.,_. a., body ,corporate and _politic ,. ,
............... ........ .........
...................................................................................................................................................................................................
(hereinafter referred to as "Grantor(s)", hereby grant(s) to SOUTHERN CALIFORNIA EDISON
COMPANY, a corporation, its successors and assigns '(hereinafter referred to as "Grantee"), an easement
and right of way to construct, use, maintain, operate, alter, add to, repair, replace, reconstruct, inspect and
remove at any time and from time to time underground electrical supply systems and communication
systems (hereinafter referred to as "systems"), consisting of wires, underground conduits, cables, vaults,
manholes, handholes, and including above -ground enclosures, markers and concrete pads and other appur-
tenant fixtures and equipment necessary or useful for distributing electrical energy and for transmitting
intelligence by electrical means, in, on, over, under, across and along that certain real property in the
County of..............................San,.,Bernardi.no........... State of California, described as follows:
The Southerly 35 feet of the most Westerly 6 feet of Parcel No. 4, as
shown on Parcel Map No. 6462, recorded in Book 77, Pages 55 and 56 of
Parcel Maps, records of said County.
460 APR 2 8 1983 PENDING CITY
14
COUNCIL AGENDA ITEM OUNCIL APPROVAL
RESOLUTION NO. 83-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA, CONSENTING TO A JOINT
PUBLIC HEARING WITH THE COMMUNITY REDEVELOPMENT
AGENCY ON THE USE OF TAX INCREMENT REVENUES TO
FINANCE THE CIVIC CENTER PROJECT.
WHEREAS, the Community Redevelopment Agency and the City propose to
pay for the costs of a certain project from taxes allocated to the Community
Redevelopment Agency, pursuant to Section 33670(b) of the Health and Safety
Code ("tax increment"); and
WHEREAS, the proposed project is generally described as follows:
Construction of a Civic Center including
appurtenances and appurtenant work together with
costs of acquisition of the site and other costs
and expenses incident thereto
hereinafter collectively called "the Project"; and
WHEREAS, before tax increment can be committed to pay for the Project,
it is necessary to hold a public hearing, pursuant to Section 33679 of the
Health and Safety Code, and to make certain determination, pursuant to Section
33445 of the Health and Safety Code; and
WHEREAS, the Community Redevelopment Agency has requested the City
Council to consent to a joint public hearing on the Project: a joint public
hearing on the Project:
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Grand Terrace as follows:
SECTION 1. The above recitals are all true and correct.
SECTION 2. The City Council consents to a joint public hearing with
the Community Redevelopment Agency on the Project, pursuant to Section 33679
of the Health and Safety Code.
SECTION 3. The City Council calls a joint public hearing at the time
and place specified as follows:
TIME
7:30 o'clock p.m.
Thursday
May 26, 1983
PLACE
Terrace View Elementary School
22731 Grand Terrace Road
Grand Terrace, California
0
IM
SECTION 4. The City Clerk is directed to make available for public
inspection and copying the summary of information to be prepared by the
Community Redevelopment Agency, at a cost not to exceed the cost of
duplication, pursuant to Section 33679 of the Health and Safety Code.
SECTION 5. The City Clerk is directed to cause a copy of this
Resolution to be forwarded to the Community Redevelopment Agency and to cause
notice of the joint public hearing to be given, pursuant to Section 33679 of
the Health and Safety Code.
ADOPTED this 28th day of April, 1983.
ATTEST:
City Clerk of the City of GrandMayor of the City of GrandTerrace
Terrace and of the City Council and of the City Council thereof.
thereof.
Approved as to form:
City Attorney
- 2 -
� .. Date: Ap1983
12.01 64'
StAFF REPNT
C R A ITEM ( ) COUNCIL ITEM ( x )
AGENDA ITEM NO. J! o'
SUBJECT: ASSEMBLY BILL 1867
MEETING DATE: April 28, 1983
Attached you will find a draft letter dated March 23, 1983, from the
Metropolitan Transportation Engineering Board regarding the public
agencies' joint and several liability. It appears that in the past
the public agencies were considered a defendant with the "deep pockets"
and, as a result, majority of financial liability regardless of the
degree of liability in cases of law suits became the responsibility
of public agencies.
The Assembly Bill 1867 introduced by Assemblyman Bradley would provide
that an entity and/or party involved would only be liable to the extent
of their contribution and/or involvement in the cases of injury. The
proposed legislation would provide for such limitations with respect
to the parties involved. The attached draft letter from Metropolitan
Transportation Engineering Board addresses this issue to the individual
legislators and should receive support from all the public agencies
regarding this matter.
The staff recommends:
THAT A RESOLUTION SUPPORTING AB 1867 BE ADOPTED BY THE CITY COUNCIL AND
THAT THE MAYOR BE AUTHORIZED TO FORWARD A LETTER TO ALL OF OUR LEGIS-
LATORS ALONG WITH THE RESOLUTION SUPPORTING AB 1867.
JK/lbk
Attachments
METROPOLITAN TRANSPORTATION ENGINEERING BOARD
L.AA. V•l L :C.N ITT Tt
W. L. :AJ%
C IL\ i R•.AV
LVKT \L:K
CNA PARK PLACU I3Ui1 DING -SUITE 1000 W• `' `""E:'.
tALI:^I.t DI IL:T•)4
VICE CHA:0.y
.:vfAS., CM
600 S. C0MMONN'I•ALI'1I AVENUE
A.. ." ", ..,.A,
R✓EG IONA.. VICC JIUL?Mi:.
LOS ANGELFS, CALIFORNIA 90005
Lllr Jf ..LLA.\Jt
A, e. .rE»:J,e
385-1000 RIl'ERSI Di L:JL'NT"L
?AL: L N ).
JI A. I• L:c 1:I/11
LACM
W. L. IAUN
ORA:Iud CaU:ITY
March 23, 1983
Dt4 DLA_t: NIq
it
JOHN R. .:dJ.JE
YAN St RNA RDL JJ
/.w1JJ /J\L
JIA. :cw"Jwl:r J[v.
S. HARRY JR: n.:JS
:Irr J/ A..Iritw,no /AJd
IMPERIAL COUSTY
r(LLIM A. L I:,AWI
: J. r•r_tC r., AAJ
air
ARTHUR C. t:Odr:i L
VE.vTURA COJV:Y
Jtn :ADw[LL
,U 1\A",R:KtAS iJw .rtwO
.cAJ
DRAFT LETTER THOMAS A. TIJC:!LVSJ.:
LOS AV.7ELLS COU]:Y
AATNU■ [. CCOL[T
W. C. CAYiRON ::'N 1_.;::
':/. ;L\LIC NMt
.[NT'.AA ZQ.WTI
ART ARIiG@R Si. 3L._
A WL"IAM M. GLICK•"AU SW L•1._
V :LID[ M'G.R
JIM POTT 42 3E4:_
:ITY th.l3l L4
:ITY r .NITTlL4
• JOINT AND SEVERAL LIABILITY
JJLV:K —ILION
7I4. f:AMu.a
CITY J/ .0 Ary°LLLf
The Metropolitan Transportation Engineering Board
LIAi\:Cr DIICLTJt. Dist I
DAY-• Of TM..I1".TArIJK
(MTEB) at its February 9, 1983 meeting directed its
4AfIp ,"°�°
fIA_la .°4IIL
regional vice-chairmen to bring to each member agency's
`u
IrC Ji ..A/DL\ .4GV[
f M'l'I.I frlwlrl
attention a matter that concerns us all. It is the
matter of the rapidly increasing number of public
JA4Ir •A.-r
C[/JT! CIfY •DNII:.TIAT74
liability lawsuits involving local public agencies
"TVOf.6'n't.."k
as codefendants along with private parties, under the
I•NILI/ v vIW
ry.twLL4
_IT( Jf _°S AWL' Ad
doctrine of joint and several liability.
A/i AI{..LA
JIw J. LIC VJ.A.
C:TV D, .A.AD["A
A look at the County of Los Angeles will bring
home the seriousness of this problem. Each year.
cliY Of CJL•:K Clrr
4 :ItIAT:A,
Los Angeles County is a defendant in .a large number
Of TRk�SFOA IOW
of public liability lawsuits. Some of these cases
;;'' %.;WC`w4",
result in judgments exceeding $1 million. The
r:LLIM J "NIA[
County currently has over 200 claims against it just
..ltf OF IN.:LL1`410 74
for road related matters and during the last two
.[/nCGNItL
u_" IVL cn ALcto4
and one-half years has paid about $2.5 million in
,A" At—" YO
DL
such claims. '
.w ."Irnnl
DI A, fU.L1L' wl/KL
w. wLAU�ry
In most cases, the County is a codefendant in joint
J(4 lLh:..l lVi
.WwrT Of I:.i ANGLLt'J
and several liability suits along with the driver
"Gl4'"'AIV:L°Q"NAKJ
who is allegedly at fault. The jury establishes
ltT 7f LAY JIAK GA/I.i AA!w)
each defendant's degree of fault and the amount of
4{V [A/: J[ LO hITr
total judgment without any specific knowledge of
J. MA.f IJAMUL
the financial position of the defendants. The large
judgments usually involve plaintiffs who are seri-
cln
ously and permanently injured and who need to be
.r _Jr: JthCn
taken care of for the rest of their lives. The
LA[JT.vt ]tA[:t04
= A'° L• �
size of the judgments are usually determined so
that the injured party or parties are financially
,Ar .L.....AJI„o .J•.rir
ALf LTLML...Dr
secure. In concept, this process seems equitable.
'I"• "ITY JI """'""'
fJKIA :{fDA
The problem comes in the apportionment of the judg-
NAr4rT;A.yN1TA
UI■, yJ,ry(YJ
ment among the defendants found to be partially
responsible for the accident.
71K),IA.r A. tIDCM.v.J"
AUAJ COTI I.I<.LL\
"KLL°D ,•]
r•J.1IC ....A• J:A.
In the cases of road accidents, the juries seem prone
,Iry Of.-*
f.'•4
to finding the condition of the road less than perfect
.-.LKT w LL
�I• f•al••1
in some respect and, therefore, the local agency and
.. ..rA1..
its facility becomes a contributing factor to the
�[^' %;:l:: i•�:
accident. The juries are usually subject to forceful
' LJ .•.N,
L'1 t I -:I — + .A4Y1 N
and repetitive efforts by the plaintiff's counsel to
• -2-
make sure the public agency is found to be at least 1% at fault.
The juries acquiesce to this pressure without understanding the
significance of public agency involvement.
The significance, of course, is joint and several liability
wherein if one of the defendants cannot pay all of its contri-
butory share, then the other defendant makes up the difference.
In one case, the condition of the County's road was found to
have been a 30% contributory factor in an accident with the
driver of the car 70% at fault. The driver was insured to
$15,000 and the insurance paid $15,000 and the County was
assessed $1,755,000 of the $1,770,000 judgment.
Los Angeles County is not alone in this situation as most all
public entities have been or will be victims of these deep pockets
tort liability claims. This deep pocket concept has led to the
practice of routinely including as many government entities as
possible among the defendants in a liability lawsuit in the hopes
that the jury can be convinced that at least one agency's activ-
ities or facilities can be found deficient in some respect.
The League of California Cities has already recognized this
problem and at their annual conference at San Diego last October,
the General Assembly of the League resolved to support legislation,
which will prevent cities from being ordered to pay entire judg-
ments in cases when their degree of fault is small compared to that
of the other defendants. Los Angeles County also has actively
pursued legislation that would require damages in a tort liability
claim to be apportioned equitably with each party liable only
for the percentage of the damages attributable to him.
I have attached for your information a copy of the legislative
proposal prepared by the County of Los Angeles and adopted as part
of its 1983-84 legislative program. This proposal has been intro-
duced in the Legislature under AB 1867 (Bradley).
I urge you to actively support this bill and to notify your State
Legislators of your concern and of the urgent need for correcting
the financial inequities imposed on public agencies and eventually
the tax paying people of this State.
Sincerely,
Attach.
CALIFORNIA 1.EGISLATURE;-19S3-M REGULAR SESSION
ASSEMBLY BILL No. 1867
Introduced by Assemblyman Bradley .
March 4, 1983
An act to amend Sections 1431 and 1432 of, and to add
Section 1431.1 to, the Civil Code, relating to liability.
LEGISLATIVE COUNSEL'S DIGEST
AB 1867, as introduced, Bradley. Liability: public entities.
Under existing law, in an action based upon negligence or
similar wrongful conduct against multiple tortfeasors for an
indivisible injury, each of the tortfeasors is jointly and
severally liable for all compensable damages except that they
are not liable for damages attributable to the negligence of
the plantiff. However, tortfeasors may seek equitable
indemnitv from other tortfeasors.
This bill would provide that in an action for personal injury,
property damage, or wrongful death, where an indivisible
injury was caused by 2 or more persons, at least one of which
is a public entity, the total diunages would be equitably
apportioned, and the public entity tortfeasor would be liable
only for the damages allocated to it. The bill would provide
that a public employee would be treated the sane as a public
entity, as specified. The allocation would not apply to
intentional injuries.
Vole: majority. Appropriation: no. fiscal committee: yes.
State -mandated local program: no.
The people of the State of C hfornla do enact as follolis.
1 SECTION 1. Section 1431 of the Civil Code is
2 amended to read:
3 1431. Ai-f Except as provided in Section 1431.1, and
99 so
AB
1-S(,7 —2—
—3— AB 1867
0
I
)t rn the- sr•c�.11 c�].VUS n.ejItiCnc-d in this title, rill
1
shali be binding only upon persons who are parties to the
2
obligation in -.posed upon several persons, or a right
2
action.
3
c rr:it. cl in favor of several persoilS, is presumed to he
3
(f) The allocation provided for by this section does not
4
joint, ::id not several; e-ree j-A -i— 44e, -ipefe-rlS�
4
apply to any person who intentionally injures another. A
5
itt tLe Ti ?e c-krt t':-:� tier of
5
person who intentionally injures another shall be liable
6
This prOsum.ption, in the case of a right, can be
6
for all damages inflicted and compensable under the
7
ovurcoit►e only by express words to the contrary.
7
laws. However, an apportionment shall be made under
8
SEC. 2. Section 1431.1 is added to the Civil Code, to
8
this section with respect to any other persons liable and
9
read:
9
not guilty of intentional conduct, including for that
10
1431.1. (a) Except as provided in subdivision (i), in
10
purpose, an allocation to the intentional actor. Any other
I I
an :tc tion car cr>U,ii.il injury, property d;i,nage, or
11
person so liable shall have a right of indenuiifica
I
Jeath, S-iiere an indivisible injury has been
12
against the intentional actor.
13
susL:iincc} by the plaintiff as a proximate result of the
13
(g) When one person is vicariously liable for the
14N�
rUii tu! coil:- uci oI t�� o or 1nUrc• pel-sons, at least one of
14
conduct of another person, they shall be treated as one
15
x\ hick is a pi;b;;c entity not inimunc froin tort li;,bility,
15
person for the purposes of this section and the same
16
the total clad :; �c s Su:,tainecl by the ;�i,;intiff and tU whir h
16
p: rcentage allocated to each, and this section: cio�; not
17
t;:� condtici: of� all --I'those persons h.ts contributed sliall
17
affect whatever right of indeinnification or contribution
1I,
I)o clt;it:Joly :i4)hc31-1 ilo;,ed among then by the trier of fact,
18
may exist between them.
i9
b,i�. d t;r�c;n i}.e cl: ` rc e.: F fault, if .city, of those persons
19
(h) If two or more persons act in concert �i itlA respect
20
Lind, t;non the do gree to «l.ic•h the conduct of each
20
to conduct proximately resulting in an indivisible injury,
21
coniribLited to the compensable damages. The
21
to the plaintiff, they shall be treated as one person for the
'2
ancount so appoi—tkmod ,hall be stated as a percentage
22
purposes of this section and the same percentage
23
,•.l:ich shail a grc gate 100 percent with respect to all such
23
allocated to each, but each shall have a rif;ht of
24
persons.
24
contribution against the others under Section 1432 and
25
(b) The liabiiiiy of each public elitity tortfeasor shall
25
Title II (commencing with Section 875) of Part 2 of the
26
b, !,e\-eral only and s}:all not be joini. For the purposes of
26
Code of Civil Procedure.
27
this section, a i u-b`c employee shall be treated the same
27
(i) This section shall not apply when all public env
23
a: thy, IIci!�!ic ciiLity which is vicariously liable for the
28
,�
tortfeasors have settled with the plaintiff or plaintiffs
29
public eii pluyue's conduct.
29
prior to trial.
30
(c) E,:ch pall-,lic entity tortfeasor shall be liable only for
30
SEC. 3. Section 1432 of the Civil Code is amended to
31
th- per ,,iitage of the total conlperis:able damages
31
read:
32
Oloc:atccl to it, and a neparate-uct-inent shall be rendered
32
1432. - .�reept as provided in Section 1431.1, a party
;tti.►iic"t II-W J�UDI'c cnt;ty 10r thAt :iilic)LI11t.
33
to a joint; or joint and several obligation, who satisfies
a4
(d) •I•l,c- li::l-ility of ,-ach 11cii_public elitity tortfeasor•
34
more than his or her share of the claim against all, may
35
sh.11i bk• iotiit :;;icl N6111 rCg1 a—d to that portion of
35
require a proportionate contribution from all the parties
36
ca,uii.iges riot .it'ribia:il• e to tic public entity.
36
joined with him or her.
37
provided for in. st,i;division (a) shrill
38
be irl.ldc alter deducting the portion of the daniages
39
found by the trier of fact to bu attributable to the
O
40
wrongful conduct, if any, of the plaintiff. The alloc.:tioi,
• V y� WING CITY.
CO
QNCIL APPROVAL
RESOLUTION NO. 83-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA, SUPPORTING ASSEMBLY
BILL 1867 (BRADLEY) PERTAINING TO JOINT AND
SEVERAL LIABILITY.
WHEREAS, under existing law, in an action based upon negligence or
similar wrongful conduct against multiple tortfeasors for an indivisible
injury, each of the tortfeasors is jointly and severally liable for all
compensable damages except that they are not liable for damages attributable
to the negligence of the plaintiff. However, tortfeasors may seek equitable
indemnity from other tortfeasors; and
WHEREAS, there is a rapidly increasing number of public liability
lawsuits involving local public agencies as co-defendants along with private
parties, under the doctrine of joint.and severl liability; and
and WHEREAS, Some of the cases result in judgments exceeding $1 million;
WHEREAS, in cases of road accidents, the juries seem prone to finding
the condition of the road less than perfect in some respect and, therefore,
the facility of the local agency becomes a contributing factor to the
accident; and
WHEREAS, the juries are usually subject to forceful and repetitive
efforts by the plaintiff's counsel to make sure the public agency is found to
be at least one percent at fault, and are acquiesce to this pressure without
understanding the significance of public agency involvement; and
WHEREAS, significantly with joint and several liability when the ,
defendants cannot pay all if its contributory share, the other defendant makes
up the difference; and
WHEREAS, Assembly Bill 1867, introduced by Assemblyman Bradley, would
provide that an entity and/or party involved would only be liable to the
extent of their contribution and/or involvement in the cases of injury;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Grand Terrace hereby supports and urges the passage of Assembly Bill 1867
(Bradley), legislation that would provide that in an action for personal
injury, property damage, or wrongful death, where an indivisible injury was
caused by two or more persons, at least one of which is a public entity, the
total damages would be equitably apportioned, and the public entity tortfeasor
would be liable only for the damages allocated to it. A public employee would
be treated the same as a public entity, as specified. The allocation would
not apply to intentional injuries.
BE IT FURTHER RESOLVED that appropriate letters and copies of this
Resolution be forwarded to our State legislators.
ADOPTED this 28th day of April, 1983.
CRAITEM ( )
AGENDA ITEM NO.
Date: April 11, 1983
STAFF-
COUNCIL ITEM ( X ) MEETING DATE: April 28, 1983
SUBJECT: 1983 LEGISLATIVE SEMINAR ON LOCAL GOVERNMENT FINANCE
The City Manager and Finance and Administrative Services Officer plan to attend
subject seminar, provided the Council approves.
The day long seminar is scheduled for Thursday, May 5, 1983 between 9:30 AM
and 3:00 PM at Sacramento, California.
It is designed to provide a current and factual insight into matters presently
being considered by the State Legislature concerning Local Government Finance.
The cost to attend subject seminar is estimated at:
Round trip airline tickets for two• '$248.00
Limousine round trip from airport to conference 20.00
Round trip .from Ontario Airport, 24 miles 6.00
Parking at airport, 1 day - 2.50
Breakfast for two 5.00
Registration for two 50.00
Total 331.50
The Staff Recommends Council:
A. APPROVE CITY MANAGER AND FINANCE AND ADMINISTRATIVE SERVICES OFFICER
ATTEND 1983 LEGISLATIVE SEMINAR ON LOCAL -GOVERNMENT FINANCE. FUNDS
ARE AVAILABLE IN BOTH CITY MANAGER AND FINANCE DEPARTMENTS IN LINE
ITEMS TRAVEL, CONFERENCES AND MEETINGS.
EC;gr
Enc. Seminar Information
1983 LEGISLATIVE SEMINAR
ON
LOCAL GOVERNMENT FINANCE
Co -Sponsored by
California Society of Municipal Finance Officers
League of California Cities
California Municipal Treasurers Association
County Supervisors Association of California
State Association of County Auditors RECEIV--D
State Association of County Treasurers - APR 1 41983
Community Redevelopment Agencies Association -�
FINANCE L,&ARP1ENT
The 1983 Legislative Seminar on Local Government Finance represents the elev-
enth consecutive year that this important briefing session has been held.
Initially conducted by the California Society of Municipal Finance Officers,
the Seminar is now co -sponsored by every major statewide city and county asso-
ciation having a direct interest in local government finance. The 1983 Seminar
will be held as follows:
Date - Thursday: May 5, 1983
Time - 9:30 a.m. - 3:00 p.m. i` i• r V t C
Place - Sacramento Community Center APR 13 1983
13th and "K" Streets
Sacramento, Cal i forni a 'iTY OF GRAND TERRAC":
SEMINAR GOALS AND PARTICIPATION
The Legislative Seminar is designed to provide a current and factual insight
into matters presently being considered by the State Legislature concerning
local government finance. The day -long program includes a series of reports
on the status of major policy issues confronting the Legislature in the local
government finance area, as well as a more detailed and technical briefing on
specific items. The Seminar is conducted in the Community Center located
across from the State Capitol, and involves legislative officials and others
who play an important leadership role in finance -related matters. Staff assis-
tance in organizing and conducting the Seminar is provided annually to the
co -sponsoring groups by the Sacramento -based management consulting firm of
Ralph Andersen & Associates.
The Seminar is timed to coincide both with the preparation of local agency bud-
gets for the coming fiscal year, and with that point in the legislative process
when decisions are most likely to be made. Because of its relationship to
local government fiscal management, city and county finance officials, treas-
urers, and administrators are encouraged to attend. Registration fees have
traditionally been held to a minimum so that other staff members might also
have an opportunity to participate in and benefit from this important training
session.
SEMINAR PROGRAM
The 1983 Legislative Seminar is designed to provide those in attendance with a
factual and up-to-the-minute briefing on matters being considered by the State
Legislature concerning local government finance.
Timed to coincide with the local budget process and legislative action on
finance issues, the 1983 Legislative Seminar will provide those in attendance
with a detailed briefing on the following local government finance -related
topics:
/. Factors to be considered when preparing 1983-84 budgets.
. The fiscal problems and concerns of cities and counties on a state-
wide basis, and details of their lobbying strategy in this regard.
. The fiscal problems and concerns of competing groups, and an as-
sessment of how their situation and lobbying techniques may impact
city and county finance.
. A factual briefing on the nature of past problems and events lead-
ing to the current fiscal situation facing State and local govern-
ment.
. A detailed explanation of specific measures that are presently
being considered by the State Legislature, and an assessment of
the likely short and long-term meaning for city and county finance.
. A preview of the new State Administration's plans in the area of
revenue and taxation.
• A review of city and county plans f9r a long-term solution to local
financing needs, including a possible Constitutional Amendment.
• A comprehensive briefing on all legislative proposals currently
being considered in the area of local government finance, including
investment of idle funds, long-term financing alternatives, and
the continuing implementation of Proposition 13 and Proposition 4.
. The current and planned activities of CDAC in the area of long-term
finance.
An assessment of the current status of redevelopment and tax incre-
ment financing, including significant legislative changes currently `
under consideration.
IPAI
M
M
Overall, local government finance and management officials should leave the
Seminar with a much improved understanding of the current and future fiscal
situation, and what it is likely to mean for their respective agencies, and
programs.
MORNING SESSION
9:30 - 10:00 a.m. - Presentation of a checklist of factors to be considered by
cities and counties when preparing 1983-84 budgets. The checklist will cover
items likely to result in a gain or loss in local revenue during 1983-84, local
revenue railing alternatives, and other considerations to keep in mind.
10:00 - 10:45 a.m. - Focusing on the curfient State -local fiscal situation, a
factual explanation of past actions and events leading to the problems that
the State Legislature is presently facing; a careful review of alternatives
available; and an assessment of the implications for local government.
10:45 - 11:45 a.m. - A comprehensive legislative report from representatives
of the League of California Cities and the County Supervisors Association of
California on all measures currently being considered at the State and Federal
level in the area of local government finance.
LUNCHEON SESSION
A review of the new State
including a preview of the
tionship between State and
considered in arriving at
problems of State and local
AFTERNOON SESSION
Administration's revenue and taxation objectives,
course they intend to follow in analyzing the rela-
local finance and the elements they believe must be
a more stable and long-range solution to the fiscal
government.
1:30 - 2:00 p.m. - A briefing from the new Executive Secretary of the Cali-
fornia Debt Advisory Commission, including a review of responsibilities, cur-
rent activities and results to date, and future plans as they relate to the
fiscal activities of cities and counties. Of particular interest will be a
discussion of technical assistance programs for local government and an advi-
sory role to CDAC for city and county officials.
2:00 - 3:00 p.m. - An update
counties, including a briefing
being considered in this area.
SEMINAR COST AND REGISTRATION
on the redevelopment activities of cities and
on significant legislative proposals currently
Registration will take place from 8:45 - 9:30 a.m, at the Community Center.
An advance registration form is attached to this announcement, and should be
returned to Jack Crist, Director of Finance, City Hall, 915 "I" Street, Sacra-
mento, California 95814. Checks should be made payable to CSMFO.
-3-
Ln
The cost of the Legislative Seminar is $25.00, which includes registration
materials, lunch, and coffee breaks. The cost has traditionally been kept at
a minimum to encourage department heads and chief administrators to also bring
members of their staff so that they might benefit from this unique training and
educational opportunity.
TRAVEL AND HOTEL ARRANGEMENTS
The Community Center is -located across from the State Capitol at 13th and "K"
Streets in downtown Sacramento. Limousine service from the airport to the
downtown area is available, as are return trips to the airport. The Legisla-
tive Seminar is scheduled to conclude at 3:00 p.m. in order to provide those
who must return to Southern California with adequate time to travel to the air-
port for scheduled flights that leave later in the afternoon and early evening
on PSA, Western, Air California, United, and other airlines.
Those wishing to stay overnight in Sacramento should correspond directly with
the hotel of their choice. Hotels within walking distance of the Community
Center include the Ponderosa (916 441-1314), Mansion Inn (916 444-8000), and
the Holiday Inn (916 446-0100). Hotel facilities within short driving distance
include the Red Lion Motor Inn (916 929-8855), Woodlake Inn (916 922-6251), and
the Sacramento Inn (916 922-8041).
-4-
19831EGISLATIVE SEMINAR
ON
LOCAL GOVERNMENT FINANCE
o -Sponsored By.
California Society of Municipal Finance
n a nce Officers
League of California Cities
California Municipal Treasurers Association
r"
,'�•}� �;`
County Supervisors Association
ation of California
S. • _ =
State Association of County Auditors'
,
('
State Association of County Treasurers
r
Community Redevelopment Agencies•Association
-°
• May 5, 1983
Sacramento, California
R
eg�stration Form
Enclosed is a check in the amount of, $ to' cover regi strati on and
luncheon costs for the following individua s at $25.00 each. Checks,
should be made payable to the CALIFORNI OCIETY OF MUNICIPAL FINANCE OFFICERS,
or CSMFO.
Name (Please Print/Type)
Titl e
FIRM TITLE
or
JURISDICTION
ADDRESS
SIGNED
Please made check payable to: CSMFO
Return this form and check to: Jack R. Crist, Director of Finance
915 "I" Street, Room 112
,Sacramento, California 95814
Date:
rStAFF, REPOR
C R A ITEM ( ) COUNCIL ITEM QX ) MEETING DATE: 4-28-83
AGENDA ITEM NO. 5H
SUBJECT: Resolution Supporting AB 678 (Vicencia)
The Mayor requested submission of this Resolution to Council
for consideration of adoption.
STAFF RECOMMENDS THAT COUNCIL:
ADOPT RESOLUTION NO. 83- SUPPORTING AND URGING PASSAGE OF
ASSEMBLY BILL 678 (VICENCIA .
ME
17 IRMALEE -LEE- WALKER
MAYOR
JOHN ANSDELL
MAYOR PRO T[NPOR[
JAMES EARLE CHRISTO
COUNCILMAN
GEORGE MARSH
COUNCILMAN
RAY O-NEAL
COUNCILMAN
April 12, 1983
JI c 1.:::�� oci •
4AL
CITY OF BELLFLOWER
16600 CIVIC CENTER DRIVE
BELLFLOWER, CALIFORNIA 90706-5494
(213) 804-1424
City Clerk
City of Grand Terrace
22795 Barton Road
Grand Terrace, California 92324-529.5
n
Dear City Clerk:
At its April 11, 1983 meeting, the City Council of the City of Bellflower
adopted Resolution No. 83-21 supporting the passage of AB 678 (Vicencia).
As this bill is designed to remedy the current inequitable distribution
of fines and forfeitures collected for failure to appear for traffic
citations, the Bellflower City Council urges each member city of the
California Contract Cities Association to adopt a similar resolution.
AB 678 will, in part, codify a 1970 Attorney General's opinion, which
sets guidelines for distribution that are widely (though not universally)
followed. It will also assure that a contract city, not the county, is
considered the arresting agency, when an arrest is made in such a city
for failure to appear. Additionally, this bill will increase cities"
shares of fines and forfeitures when a fine for failure to appear is
paid voluntarily.
AB 678 will be heard in the Assembly Local Government Committee on
April 27, 19,83, therefore immediate action by your City Council is
encouraged.
A certified copy of Resolution No. 83-21 is enclosed.
Sincerely,
qw-� �- �'Ze
Josephine Triggs
City Clerk
City of Bellflower
Enclosure
"The Friendly City"
APR 141983
;i T Y OF GR/'\1D TERFA`--
PEN* CITY
COUNCIL APPROVAL
RESOLUTION NO. 83-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA, SUPPORTING AND URGING
THE PASSAGE OF ASSEMBLY BILL 678 (VICENCIA).
WHEREAS, fines and forfeitures resulting from traffic citations are an
integral revenue source for the City of Grand Terrace; and
WHEREAS, a violation of a promise to appear for a traffic citation
occurs in approximately twenty (20) percent of all traffic cases; and
WHEREAS, municipal courts of the County of San Bernardino currently
retain one hundred (100) percent of the fines and forfeitures collected for
failure to appear for traffic citations; and
WHEREAS, Assembly Bill 678 will remedy the current inequitable
distribution of fines and forfeitures collected for failure to appear for
traffic citations;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE AS FOLLOWS:
SECTION 1. The City Council of the City of Grand Terrace formally
supports and urges the passage of AB 678, authored by Assemblyman Frank
Vicencia.
SECTION 2. The City Clerk is directed to a distribute copy of this
Resolution to each member of the California Contract Cities Association along
with a letter urging each city to adopt a similar resolution.
ADOPTED this 28th day of April, 1983.
ATTEST:
,y Clerk of the Cityo ran
Terrace and of the City Council
thereof.
Approved as to form:
City Attorney
Mayor of the City of GranT-Te-rrace
and of the City Council thereof.
-A I"
COMMISSION 4AND COMMIT1JEE REPORTS
- 01D NOT IN 10RckCr
COUNCIL MEETING DATE: April 28, 1983 COUNCIL AGENOA ITEM jPATE: 4/18/83
COMMISSION/COMMITTEE: Parks & Recreation Committee �zq
SUBJECT: Monument Sign: "Terrace Hills Community Park"
PROBLEM:
Facts: Park dedicated by the Mayor approximately one year ago.
No monument sign as yeti
Council has discussed sign making by volunteers.
Council decided at a later date to have a sign professionally made.
Randy Anstine, Community Services Director was asked to obtain prices
from various sign companies.
"Wannamaker Signs" of Riverside has proven to be the best chodce both
on price and quality of construction.
Committee wishes to proceed with purchase of sign.
ALTERNATIVES:
No sign
SOLUTION:
Order sign Winches high made with two 4" x 14" laminated fir beams
mounted on two 6" x 6" pressure treated posts set in a concrete bade.
The routed letters to be of italycized letters painted in yellow
with the name "TERRACE HILLS" above and the second line to read
Community Park in matching block letters with basic background color
to be brown. The City Logo will be mounted atop the sign.
REQUESTED ACTION TO BE TAKEN BY COUNCIL AND/OR STAFF:
Approve monument sign as described for the cost of $750.00 plus tax
which includes installation and one years maintenance. Sign to be
installed within 14 days of issuance of purchase order.
Dick Rollins - Chairman
Date: 4/22/83
STAFF R
C R A ITEM ( COUNCIL ITEM (X ) MEETING DATE:
AGENDA ITEM NO. __(0 46 (1)
SUBJECT: ACCENT ON YOUTH FUND
The City Council on March 24, 1983, requested that the Parks and Recreation
Committee prepare a written report to outline its position concerning the
"Accent On Youth" fund. Recommendations and rationale for the program
were to also be made to the Council by Parks & Recreation Committee
members. Also to be addressed was the formation of the fund and whether
the "Accent On Youth" was formed as a City Committee or not. Staff is
preparing this analysis so Council will be aware of staff's position,
as well as the results of the examination of the financial records of
Volunteer Services fund from Fiscal Year 79-80.
The April 18, 1983 Special Report issued by the Parks & Recreation Comm-
ittee recommends that the "Accent On Youth" fund:
1) Be considered private orseperate fund, consisting
of private monies;
2) Fund was administered by volunteers;
3) Volunteers administered private money, not City
funds;
4) Be allowed to remain a sperate fund, not to be
administered by the City, and that recommendations
for grants by made directly to the individuals
administering said fund.
In reviewing the financial records pertaining to the funds allocated to the
Volunteer Services Committee, in Fiscal Year 79-80, which amounted to $1,000.00,
staff has determined that a total of $839.00 was expended by the Volunteer
Services Committee on City activities and/or projects, leaving a balance of
$161.00 that was carried forward to the next Fiscal Year. Hence, at no time
were City funds ever used for the "Accent On Youth" fund. Based on the afore-
mentioned, staff takes the position of concurring with the Parks and Recreation
Committee.
STAFF RECOMMENDS THAT THE COUNCIL:
SINCE NO CITY FUNDS ARE INVOLVED, TAKE NO OFFICIAL ACTION REGARDING THE
"ACCENT ON YOUTH" FUND. BUT, ENCOURAGE THE EXISTING BOARD OF DIRECTORS
TO CONSIDER ESTABLISHING A CORPORATION AND SEEK NON-PROFIT STATUS.
RLA/EC : rla
1.
' C
Percent
Should Be
Reclining
of
Current Year
Balance ;
Budget Y.onth To Date
Balnnce
Percent Rote
Expense _Expense
Remaining No.
EMPLOYEES SERVICES
Overtime
Salaries & Wages
Fringe Benefits
TOTAL EMPLOYEE SERVICES
12.iNTE]Z4NCE. & 0?EPIATIONS
Office Expense
Sall Tools
Advertising
Office Furn. & 2•Iinor
Equipment T-
Couimunicatlong
Utilities
Rents & Leases -Equipment
Rents & Leases -Property
Maintenance -Bldg,& Grds.
I:ai,-jtenance & Operatioa
Of Equipment
Professional & Spec.Svcs.
Other Contractual Secs.
Insurance & Safety Bonds `
l;ecmbership & Dues
Travel, Conferences &
Y..eetings I
Special Departmental Exp.
TOTAL 11kj;N7E!V NCE &
OPERATIONS
OTHER CY p RGE S
------------
NAVE: M 0 R A N D 4J M
DATE: April 22, 1983
TO: City Council
City of Grand Terrace
FROM: Bob Yeates
SUBJECT: "ACCENT ON YOUTH"
Reviewing your staff report on "Accent on Youth", I find all is complete to the
closing of the Volunteer Services Committee. At the time of my resignation all
documents were forwarded to Ken Rinderhagen, then Vice Chairman of the Committee.
Authorized signatures on account at Security National Bank, Grand Terrace branch
are Robert Yeates, Ken Rinderhagen and Emily O'Neal, two of three signatures are
required.
It is my recommendation that a committee of five persons, one each being appointed
by each of the City Council persons from the Youth Volunteer groups within the
City, to manage the affairs of the "Accent on Youth." The $17.00 left in the
account is the City monies be returned to the City omiting City contract of the
account. I feel the City should omit themselfs of all business conducted by
the "Accent on Youth" affairs,because the recipients should in no way become
public information, in order to avoid any embarrassment to the child or members
of the family. The Council should,however, be sure that this committee remain
active because of the purpose it services within the community.
If the City wishes, I will aid in the formation of this new "Accent on Youth"
Committee and act as an adviser until the affairs can get on the road. I am,
however, unable to serve at this time due to other commitments.
Sincerely,
Bob Yeates
CITY OF GRAND TERRACE
PARKS & RECREATION COMMITTEE
MONDAY, APRIL 18, 1983
A SPECIAL REPORT
(1) The Parks & Recreation Committee, at its regular meeting of
April 18, 1983, has recommended the "ACCENT ON YOUTH" program
or fund be considered a private or separate fund consisting
of privately donated monies.
(2) That the "idea" of the "ACCENT ON YOUTH" program was presented
by the then Mayor Tony Petta of the City of Grand Terrace in
November of 1979. The City Council then voted to donate the
amount of $1,000.00 to the "ACCENT ON YOUTH" fund. The Fund
was then administered by the members of the Volunteer Services
Committee as another of their projects.
(3) Mr. Ken Rinderhagen, Mr. Robert Yeates and Mrs. Emily O'Neal
felt that the Volunteer Services Committee were establishing
and to administer a private fund and were NOT writing checks
or disbursing monies from a City bank account.
(4) Christmas decorations purchased from the $1,000.00 set aside
for the Committee to purchase the various decorations are the
permanent property of the City.
(5) The difference between the actual amount of money spent for the
Christmas decorations and the privately donated monies now in
the Savings Account at Security Pacific National Bank branch in
Grand Terrace, should be returned to the City Finance Department._
(6) Referring to the Minutes of the Volunteer, Services Committee,
the decision to invest the donated funds in an interest bearing
account and the use of the City Hall address was voted upon
unanimously.
(7) The Parks & Recreation Committee unanimously voted that th-e
"ACCENT ON YOUTH" program/fund remain an entirely separate
entity and not be administered by the City and that any
individual or group or organization can make recommendations
to the fund as to it's disbursement(s) to the individuals
administering the account based upon the format under which
the Fund/Program was originally established.
/4
Ditk Rollins, Chairman
Parks & Recreation Committee
rhr/ .
APR 2 a 10QI
Historical & Cultu Committee _4t%t! of Gr
Minutes of the April 6, 1983 Meeting
TerraCPCIL AGENDA I'fUA
The meeting was called to order .by Chairman Barbara- M ttie ,s
at 7 PM. Those present were Ann Petta, Betty Duarte, Hannah
Laister and Barbara Mathews. -
Minutes of the March 7th and the special meeting of March 14th
were read and -approved as submitted.
Arts & Crafts Fair: Posters have been made and posted around
town with more to be distributed. We have about 35 applications.
A letter was composed to be sent to each applicant requesting.
that they bring, their own table and chairs if possible, where to
park and when to clean up, etc. - These will be mailed next week.
It was suggested that there be identification on each table. Our
letter for next year should state' a closing date for applications
'to be submitted. It was suggested that the Boy Scouts be asked
to help set up tables and chairs, and to help clean up at 3 PM.
Ann will find out about this. The Lions Club has agreed that
the Committee can put up signs advertising the Fair on both
sides of their sign. Betty will ask Randy Anstine to make these
signs. Betty also donated name tags for participants to wear.
John Mathews will make Parking signs showing people where to
park. Barbara will get publicity into the newspapers this week.
Ann reported that Adair Studios has doubled their prices for
reproducing our photographs. Ann obtained five (5) new bids.
She will take one of the pictures to Schmidts .and submit it for
approval.
Theater: Barbara is working with Randy Anstine on how to
proceed with the theater group. Barbara has also submitted
a letter to the City Council asking for a feasibility study for
the construction of an amphitheater on Van Buren Avenue.
Koleta Green has resigned from the committee (letter attached).
We accept this resignation with regret. The committee will
write Koleta a letter.
A City flag and City Motto will be discussed at the next meeting.
The History of Grand Terrace which the committee is working
on must be finished by July 1, 1983. Ann will get her tapes from
Gloria at City Hall before she leaves. -
The next meeting will be May 2nd.
R.1spectfully ubmitted,
tnah Laister,
Secretary
Meeting was adjourned
E ,8c21�P.M.
APR 121983
:ITY Or GRAND TERRA('
StAFF REPOItT Date:
C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: 4-28-83
AGENDA ITEM NO. __6E(i)
SUBJECT: —Resignation of Judy Rinderhagen from Crime Prevention Committee
Judy Rinderhagen read and presented her letter of resignation
to Council at the Meeting of April 14, and is on file; however,
there was no official action taken at that time to accept her
resignation.
STAFF RECOMMENDS THAT COUNCIL:
ACCEPT THE RESIGNATION OF JUDY RINDERHAGEN FROM THE CRIME
PREVENTION COMMITTEE, WITH REGRET.
ME
a*PR 2 81983
xIL AGENDA ITEM # G
EMERGENCY OPERATIONS COMMITTEE
March 17, 1983
Minutes
The regular meeting of the Emergency Operations Committee, Grand Terrace, was
held at the City Hall E.O.C. Conference Room, 22795 Barton Road, on March 17,
1983 at 7:00 p.m.
MEMBERS PRESENT: Mike Harris, Chairman
Roberta Fulton
Edward Luers
Vic Pfennighausen
STAFF PRESENT: Tom Coyle, Administrative Assistant
The following action was taken by the committee:
1. Mike Harris was elected Chairman.
2. Tom Coyle was asked to supply each member with a copy of the City's
Emergency Plan and related legislation.
3. Future meetings will be set for the third Thursday of each month at 7:00 p.m.
Respectfully submitted,
EMERGENCY OPERATIONS COMMITTEE
,TC:lo
te
STAFF REPORT a
C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: 4-22-91
AGENDA ITEM NO. fiL(l)
SUBJECT: Mayors R Cnunril MPmhart 1P9iS1atiyP rnnfPrPnrP
Attached is information announcing the League of California
Cities "Mayors & Council Members Legislative Conference" to
be held in Sacramento on May 24-25. This item has been placed
on the Agenda so that Staff can make the necessary arrangements
should anyone desire to attend the conference.
STAFF RECOMMENDS THAT COUNCIL:
DETERMINE IF ANY MEMBERS WILL ATTEND THE MAYORS & COUNCIL MEMBERS
LEGISLATIVE CONFERENCE, AND APPROVE ATTENDANCE ACCORDINGLY.
ME
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Leaa,,ue of- C-����r pia Cities
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C xA li yether Sacramento, Californiar r`
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March 29, 1983 R C
MAR 31 1983
AN INVITATION TO . . . :ITY OF GRA �tn -
MAYORS, COUNCIL MEMBERS, AND CITY MANAGERS TO ATTEND THE
MAYORS & COUNCIL MEMBERS LEGISLATIVE CONFERENCE
SACRAMENTO, COMMUNITY CONVENTION CENTER
May 24-25, 1983
The issues effecting cities which are being considered in the Legislature this
year have the potential of making significant changes in the way local government
functions in California. Foremost among these issues is the future fiscal relation-
ship between cities and the State. Other critical issues include legislation
dealing with housing, infrastructure financing, community and economic development,
employee relations, binding arbitration, cable television and land use.
The League's Legislative Conference offers city officials a unique opportunity
to be briefed on these and other key legislative issues effecting cities, and an
excellent chance to meet with your legislators to discuss these matters with
them. A preliminary agenda for the meeting is attached. You are urged to review
it and to seek appointments with your legislators, so you can discuss with them
these issues of importance to all cities.
Please note the following deadlines: I
Hotel reservations: - May 9, 1983`
Advance registration: May 13, 1983
In making your travel plans, notice that this conference will be for two days,
beginning Tuesday morning, May 24 and ending Wednesday afternoon, May 25.
HEADQUARTERS CONFERENCE REGISTRATION OFFICE COUTHER14 CALIFORNIA OFFICE
1-GI EL GLl.kItJG!J, VFAKELEY 9J70S 4. � .'.I! ErtIFP.LVG FUIlE r.i, L^j 1-';(:=I ES 50017
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HEADQUARTERS AND LOCATION OF MEETINGS
The Sacramento Community -Convention Center will serve as the headquarters, and
meetings and meal functions will take place there. It is located across from
the Capitol, along 13th Street between J and L Streets.
HOTEL RESERVATIONS
The Sacramento Convention and Visitors Bureau will process all room reservations.
Please complete the attached White Hotel Reservation Form which lists the hotels
and room rates at which rooms are being held for this meeting. The Hotel Reserva-
tion Form should be mailed directly to: JOAN JACKSON, DIRECTOR OF HOUSING AND
SERVICES, SACRAMENTO CONVENTION & VISITORS BUREAU, 1311 I STREET, SACRAMENTO,
CA 95814 along with a $40.00 room deposit.
Your hotel preference and type of room you desire should be indicated on the
form. Every effort will be made to house you in the hotel.of your choice. If
you are planning to share a room with another city official only one form with
both names indicated on it should be sent in.
Cancellations must be made directly with the hotel, and deposits are refundable
only with a 48-hour cancellation notice. PLEASE MAKE YOUR RESERVATIONS AS EARLY AS
POSSIBLE. All hotel reservations should be received by the Convention & Visitors
Bureau by May 9, 1983, and must be accompanied by the $40 room deposit. Requests
for reservations will not be accepted by telephone.
REGISTRATION
To facilitate the registration process you are encouraged to register in advance
and a yellow -colored registration form is attached for this purpose. Should you
wish to register in advance, please complete the ADVANCE REGISTRATION section and
return it with a check or money order (please no purchase orders) in the appropriate
amount to the CONFERENCE REGISTRATION OFFICE, HOTEL CLAREMONT, BERKELEY, CA 94705.
TO PROCESS THE ADVANCE REGISTRATION, PAYMENT OF THE REGISTRATION FEE MUST ACCOMPANY
THIS FORM.
At the bottom of the Registration Form is a questionnaire for those who plan to
attend the Conference but do not wish to register in advance. In order for the
League to make appropriate arrangements for this meeting, it is necessary that we
have an accurate estimate of the number of officials who will be attending. If
you expect to attend, please fill out either the ADVANCE REGISTRATION section
(return with payment) or the ATTENDANCE QUESTIONNAIRE section, and return the
entire form to the Conference Registration Office of the League NOT LATER THAN
MAY 13, 1983.
Registration facilities will be available at the Conference for those not regis-
tering in advance. Registration facilities will open at 8:30 a.m., Tuesday, May 24
in the Activity Building Lobby of the Convention Center.
REGISTRATION FEE
Conference Registration fee for this meeting is $66, and the fee is inclusive of
programmed meal functions and conference papers.
TRANSPORTATION
The Sacramento Metropolitan Airport is served by several major airlines. Transporta-
tion service is available to conference hotels in the downtown area from the airport.
MAYORS AND COUNCIL MEMBERS LEGISLATIVE CONFERENCE
May 24-25, 1983
Sacramento
PRELIMINARY PROGRAM
Monday, May 23, 1983
4:30-5:30 p.m. Early Arrival Legislative Briefing. Activity Building. Sacramento
Convention Center. City officials are encouraged to arrive early and
to utilize this time for direct personal lobbying of legislators.
This briefing by the League lobbying staff is designed to assist
city officials who will be meeting or dining with their legislators
before the conference commences.
Evening Free A good opportunity for city officials to meet informally with their
legislators. Be sure to make appointments as early as possible.
Tuesday, May 24, 1983
7:30 a.m.
8:30 a.m.
8:45-10:00 a.m.
10:30 a.m.
Opportunity for breakfast meetings with legislators. (To be arranged
by individual city delegations.)
Registration. Activity Building. Convention Center.
Pre -Conference Workshop
The Legislative Process and Effective Lobbying Techniques: The
Care and Feeding of Your Legislators
This will be a working, informal session led by veteran lobbyists
on how to approach legislators, strategies for effective lobbying
in the district, how city officials can meet the challenge of ever
growing special interest P.A.C.s (political action committees),
increasing your legislator's accountability through voting records
and media, and how a bill works its way through the process.
OPENING GENERAL SESSION
- The State Budget for 1983-4 and City Subventions
- Project Independence: Proposed Constitutional Amendment
- Future of State -Local Relationships; Governor's New Partnership
Task Force on State and Local Government
- Key Bills: Briefing on Pending Legislation to Raise When Meeting
Your Legislator
12:15 p.m. Legislative Leadership Luncheon
M
Tuesday, May 24, 1983 cont.
2:00 p.m. Concurrent Briefing Sessions
I. Approaching your Legislator: Lobbying Techniques at the Capitol
and at Home
II. Mandated Cost Reimbursement: Legislative and Legal Status
3:15 p.m. Break
3:30 p.m. Concurrent Briefing Sessions
I. Community Redevelopment Law/Enterprise Zones
II. Housing: Financing and Land -Use Regulation
4:45 p.m. Recess
5:30-7:00 p.m. Reception Honoring Legislators and Constitutional Officers
Evening Free to Dine with Legislators
Wednesday, May 25. 1983
7:30 a.m. Opportunity for Breakfast Meetings with Legislators. (To be
arranged by individual city delegations.)
9:00 a.m. Concurrent Briefing Sessions
I. Giving Cities the Tools to Finance Infrastructure to Accommodate
Growth
II. Cable Television: State and Federal Action
10:00 a.m. Concurrent Briefing Sessions
I. Workers' Compensation and Employee Relations -Personnel
II. Land -Use Planning, Zoning and Environment
12:00 noon Governor's Luncheon
2.00 p.m. Adjourn
(Afternoon available to meet with legislators if necessary.)
Hotel
Capitol Plaza
Mansion Inn
Ponderosa
MAYOR'S & COUNCIL MEMBERS LEGISLATIVE CONFERENCE
May 24-25, 1983
Sacramento, California
Single
(1 bed, 1 person)
$ 52
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(1 bed, 2 persons)
$ 60
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MAYORS a COUNCIL —
ti:MhERS LEGISLATIVE
CONFERENC:
Arrows indicate one-way streets
• Community Center Parking Garage, 13th 3 J Streets
.......................................................................................................
6 ? E St. HOTELS
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CUNCIL AGENDA ITEM # 7i9
radaninfilan
NEIGHBORHOOD WATCH MONTH
MAY 1983
WHEREAS, Crime -and the fear of crime is one of the most important
concerns facing California and the nation; and
WHEREAS, the effects of crime transcend all social, economic, and
geographic boundaries; and
WHEREAS, a united and cooperative effort by all public and private
agencies and the citizenry can effectively reduce crime; and
WHEREAS, Neighborhood Watch programs actively involve citizens in crime
prevention efforts and have been proven to substantially reduce the incidence
of crime in communities throughout the State;
NOW, THEREFORE, I, HUGH J. GRANT, Mayor of the City of Grand Terrace,
in recognition of the value of the Neighborhood Watch program, do hereby -
proclaim the month of May 1983 as NEIGHBORHOOD WATCH MONTH in the City of
Grand Terrace.
xt"
Mayor
o e C o ran errace
and of the y uncil there
This 28th day of April, 1983
I
12.183 f Date: Apr. 21, 1983
S
AFF REPO T
C R A ITEM ( ) COUNCIL ITEM ( X ) MEETING DATE: April 28, 1983
AGENDA ITEM NO. ? A
SUBJECT: Award of Contract - Architectural Barrier Removal
On February 24, 1983, the City Council authorized the bid advertise-
ment for the City's Architectural Barrier Removal Project. This
project which included two phases is being funded through a Community
Development Block Grant of $25,534 and a City local match of $10,000.
The bid opening was held on April 18, 1983, with only two bids being
submitted. Those bids were from Cougar Construction Company and Red-
lands Paving, Inc. The following is a recap of the bid submittals:
Engineer's Redlands Cougar
Estimate Paving, Inc. Const. Co.
Phase I $50,096 $49,168.63 $32,585.31
Phase II 17,055 18,405.77 13,862.52
$67,151 $67,574.40 $46,447.83
According to the above bid results, Cougar Construction was the lowest
bid. However, a complete bid package was not submitted as specified in
the bid specs section B-1 "Instructions to Bidders." Cougar Construction
submitted a lump sum bid in the amount of $46,000 without the Bid Schedules
for Phase I & II. The required bid schedules, which are attached, were
not included in the original bid package, but were submitted on April 19,
1983.
The bid schedules submitted by Cougar Construction for Phase I & II amount
to $46,447.83, are not consistent with the original bid quotation. Therefore,
based on these discrepancies and discussions with the City Attorney, it has
been determined that the bid submitted by Cougar Construction should be
rejected.
The staff having full knowledge that the work proposed would exceed the
amount budgeted did include additional tree removal and/or root trimming
in this year's contract, primarily based on the reports and requests
received from the general public.
It may be beneficial to consider utilizing the next year's program alloca-
tion toward tree and sidewalk removal and replacement program to achieve
the desired results. Previous proposals by the staff to the City Council
to budget $10,000 annually for this program received favorable concept
approval.
f
Staff Report
April 28, 1983
Award of Contract - Architectural Barrier Removal -2-
The City Council should consider one of the following alternatives:
1) Award the contract for all the work as specified by:
A) Reject the bid proposal submitted by Cougar Construction based
on incompleteness and inconsistency.
B) Award the construction contract to Redlands Paving, Inc., in the
amount of $67,574.40, subject to approval by San Bernardino
County Office of Community Development.
C) Authorize staff to transfer $36,041 from 1982-83 balance forward
to City budget acct. no. 11-4902-256.
2) Negotiate with the acceptable bidder to:
A) Delete certain bid items and quantities from Phase I & II bid
schedules.
B) Award certain portions of bid schedules I & II to Redlands
Paving, Inc., for an amount not to exceed $31,534.
3) Reject both bids and readvertise the project scaled to the amount
not to exceed $31,534.00 available in this year's budget.
Staff recommends that the City Council:
1) REJECT THE BID PROPOSAL SUBMITTED BY COUGAR CONSTRUCTION BASED
ON INCOMPLETENESS AND INCONSISTENCY.
2) AWARD THE CONSTRUCTION CONTRACT TO REDLANDS PAVING, INC., IN THE
AMOUNT OF $67,574.40, SUBJECT TO APPROVAL BY SAN BERNARDINO COUNTY
OFFICE OF COMMUNITY DEVELOPMENT.
3) AUTHORIZE STAFF TO TRANSFER $36,041 FROM 1982-83 BALANCE FORWARD
TO CITY BUDGET ACCT. NO.' 11-4902-256.
Current Balance Forward $112,976.00
Less Proposed Expenditure 36,041.00
Balance Forward $ 76,935.00
JK/lbk
Attachments
r
' . Date: 4/21/83
T StAFF
C R A ITEM ( ) COUNCIL ITEM (x ) MEETING DATE: April 28, 1983
AGENDA ITEM NO. 76
SUBJECT: Drainage structure Improvements at Pico and Darwin
Sometime ago the City Council authorized the staff to obtain informal
proposals for correcting on a temporary basis a drainage problem at
Pico just westerly of Mt. Vernon. Suggestion has been made previously by
the staff that the outlet sidewalk at the southeast corner of Pico
and Darwin be reconstructed in such a manner that the flows are
directed out of that structure westerly along Pico instead of
perpendicular to centerline of Pico, thus, potentially contributing to
the flows on the northerly side of Pico. The staff has prepared a
sketch for this remedial action, requested three proposals and
received responses from two contractors to this request for proposal.
Two responses were received:
1. Engle Development Company in the amount of $4,493.00.
2. Steve Pandza in the amount of $2,800.00.
No reponses were received from Harber Construction.
Steve Pandza is currently under contract with the City for the
construction of sidewalk and landscaping along the frontage of
the property on the northeast corner of Mt. Vernon and Barton Road.
This is not a budgeted item in this fiscal year's budget. Therefore,
funding for this budget would have to be transferred from fiscal
82-83 balance forward.
Staff recommends that City Council authorize:
1. A CHANGE ORDER IN THE AMOUNT OF $2,800.00 TO THE CURRENT
CONTRACT WITH STEVE PANDZA.
2. DIRECT THE STAFF TO TRANSFER $2,800.00 FROM FISCAL YEAR
82-83 BALANCE FORWARD TO FUND THIS PROJECT.
Current Balance Forward $76,935.00
Less Proposed Expenditure 2,800.00
Balance Forward $74,135.00
JK/lbk
Attachments
/IE D
Mr. Tim Serlet
City of Grand Terrace
Grand Terrace, Ca.
Dear Mr. Serlet,
M
ENGLE DEVELOPMENT CO.
April 20, 1983
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I have estimated the cost to complete the box culvert
and new handicap ramp at the corner of Pico and
Darwin in the City of Grand Terrace to be $4493. 00.
This proposal is based on the drawing dated 3/31/83
and field observation meeting with Tim Serlet and
Bob Stewart.
I have included removal of existing sidewalk from
sawcut point to BCR, new box culvert (38 feet),
block existing box culvert with block on south side
and pour curb on north side, sawcut new handicap
ramp and repour sidewalk.
I have not included the diamond plate cleanout in
the above price. To furnish and install the dia-
mond plate add $1500. 00
Thank you for the opportunity of quote this work.
Sine erely,,
7 David J.' Engle
35408 AVENUE H • YUCAIPA. CALIFORNIA, 92399 0 (714) 795-7223
Steve 70amdya C?amdtzuetozd
25187 Eucalyptus Avenue
Sunnymead, California 92388
(714) 656-1016
Lla *417496
City of Grand Terrace
22795 Barton Rd.
Grand Terrace, Ca. 92324
APR 2 1 1`983
91CAK R A,�SOClATES
April 21, 1983
Project: Barton Rd. Sidewalk Beautification
Contract: #83-03
File: ;#12-196
Change Order ##2
Items Modification of existing Drainage structure @
intersection of Darwin and Pico.
Work includess
A) Relocating of wheelchair ramp
B) Manhole frame and cove at base of wedge
C) Reusing existing Face plate
D) App. 40, of concrete Box culvert
E) Remove and replace of sidswalk as necessary
Change order to be in conjuction with original contract.
An extension of 5 days is needed for this change order.
e4e-.a-n-dza Co fts tors
Lump Sums $2,800.00
City of Grand Terrace
STAFF REPOT
Date: 4/25/83
C R A ITEM ( ) COUNCIL ITEM (xx) . MEETING DATE: April 28, 1983_
AGENDA ITEM NO. 9 -A
SUBJECT: P A System
The P A system being used for this meeting has been provided by Lier Music Company
on a trial basis.
Some of the microphones being used are causing problems. Rather than spend more
money on the present system replacing microphones, Staff recommendeds the purchase
of a new system. This system can be utilized as a portable system for City needs,
and the microphones and mixer/amplier can be used in a future Council Chambers.
This.P A system provides.for better taping of the meetings, as well.
Staff Recommends that Council:
Approve appropriation of $1,656.78 from the Unappropriated Balance Forward to
Special Departmental Expense, Account No. 10-4110-220, leaving a balance forward of
$111,319, for the purchase of the P A system.
THE MODERN Bob-
7. a, GARDEN GROVE LOCATION
C"UL-A VISTA 14 12212 BROOKNURST
,as DROADWAV
emu,,^ VIS-rik. CA W010
GARDEN GROVE CA 92640
(714) 425-W70 IIII"el 4( t774j"W37
OCEANSIDE LOCATION %0
846 S. MILL STREET SAN BERNARDINO LOCATION
OCEANSIDE. CA 92054 452 "OR11
(714)722-1317 --- -
CUSTOMER NAME: 1. A_r I PHONE:
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SUBTOTAL
SalesTax .............................................
TOTAL PRICE ........................................ ...
CashDown Payment ..................................
Trade In
BALANCE................................................ S
Monthly Payments if financed for:
3 months 6 months 12 months 18 months 24 months
The above prices are good until
Date k L
Salesman
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