05/26/1983i
r CITY OF GRAND TERRACE
C-
REGULAR COUNCIL MEETING
TERRACE VIEW ELEMENTARY SCHOOL
22731 Grand Terrace Road
MAY 26, 1983
5:30;P.M.
AGENDA
* Call to Order
* Invocation - Chaplain Samuel Geli, Loma Linda University Medical Center
* Pledge of Allegiance
* Roll Call
COMMUNITY REDEVELOPMENT AGENCY
1. Approval of Minutes (5-12-83)
2. Approval of Check Register No. CRA052683
3. Fire Station/Civic Center Status Report
4. Budget Appropriation Request - Terrace Hills
Junior High Swimming Pool ($15,000); Fire
Hydrant Survey ($500); Drainage Improvements
($5,550).
5. Commercial Development Status Report
RECESS CRA AT 6:00 P.M.
CONVENE REGULAR CITY COUNCIL MEETING - 6:00 P.M.
1. SPECIAL PRESENTATIONS
A. Certificates of Commendation
(1) Barbara Poling, Principal, Terrace
Hills Junior High School.
(2) Economic Development Advisory
Committee Members: Jerry Hawkinson;
Jim Hughes; Toni Smith; James Traeger;
John Marvin; Arlena Ware; Ray Larsen;
John Lotspeich; Kathy Harmon; and John
McDowell, Chairman.
(3) Proclamation - "Deaf Awareness Month"
- Ray Stallo.
Staf f
Recommendations
Approve
Approve
Approve
Council Action
rid
COUNCIL AGENDA
5/26/83
Page 2 of 4
(4) Slide Presentation & Proclamation -
"Soil Stewardship Month" - Eileen
West, Secretary-Treasurer/Manager,
Riverside -Corona Resource Conservation
District.
2. PUBLIC HEARINGS
A. Card Rooms - 6:30 P.M.
(1) Consideration of Introduction of
Ordinance Establishing
Rules/Regulations for Card Rooms.
RECESS CITY COUNCIL
RECONVENE COMMUNITY REDEVELOPMENT AGENCY
RECONVENE CITY COUNCIL
B. Joint Public Hearin - 7:30 P.M.
se of Tax increment to Finance Civic
Center Project.) 4
(1) RESOLUTION NOS. CRA-83 — AND CC-83-)--
RESOLUTIONS OF THE CRA AND CITY —
COUNCIL OF THE CITY OF GRAND TERRACE
MAKING FINDINGS & DETERMINATIONS &
CONSENTING TO THE USE OF TAX INCREMENT
REVENUES TO FINANCE THE CIVIC CENTER
PROJECT.
RECESS CITY COUNCIL
LOW & MODERATE INCOME HOUSING FUND - CRA
ADJOURN COMMUNITY REDEVELOPMENT AGENCY
RECONVENE CITY COUNCIL
C. Public Hearin - 8:00 P.M.
ropose Use of FY 1983-84 Revenue Sharing
Funds ($68,270).
3. Items to add/delete.
4. Approval of Minutes (5-12-83)
5. PUBLIC PARTICIPATION
Staf f
Recommendations Council Action
Adopt
This is not a
public hearing
item.
Approve
1!
11
COUNCIL AGENDA
5126183
Page 3 of 4
6. CONSENT CALENDAR
The following Consent Calendar items are
expected to be routine and non-controversal.
They will be acted upon by the Council at
one time without discussion. Any Council
Member, Staff Member, or Citizen may request
an item be removed from the Consent Calendar
for discussion.
A. Approval of Check Register No. 052683
B. Authorize Mayor to Execute, and City Clerk
to Record Notice of Completion - Parkway
Landscaping, Barton/Palm Project -
American West Landscape (GTC#83-07)
C. Reject Claim No. 83-02 - Untimely Filing
7. ORAL REPORTS
A. Planning Commission
(1) Fund Request to Landscape,Barton/Palm
Triangle.
B. Parks & Recreation Committee
C. Energy Committee
D. Historical & Cultural Activities Comm.
(1) Consideration of appointment of
Barbara Bayus.
E. Crime Prevention Committee
(1) Accept resignation of Ed O'Neal.
F. Emergency Operations Committee
G. Police Chief
H. Fire Chief
I. City Engineer
J . City Attorney
K. City Manager
L. City Council
(1) Citrus Belt Meeting attendees.
Staf f
Recommendations
JApprove
jApprove
Approve
Council Action
11
COUNCIL AGENDA
5/26/83
Page 4 of 4
8. UNFINISHED BUSINESS
A. Barton Road Reconstruction.
B. Fire Station Access
C. Architectural Barrier Removal.
9. NEW BUSINESS
A. Bid Request - Recreational Services
B. AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF GRAND TERRACE, CA, REGULATING THE
DISCHARGE OF WASTES INTO THE SEWERAGE
SYSTEM OF THE CITY OF GRAND TERRACE.
ADJOURN
NEXT REGULAR MEETING - THURSDAY, JUNE 9, 1983
AGENDA ITEM REQUESTS FOR THE 6/9/83 MEETING
MUST BE SUBMITTED IN WRITING TO THE CITY
CLERK'S OFFICE BY 12:00 NOON ON 6/1/83.
Staf f
Recommendations Council Action
Approve Introduc-
tion
PENDING CRA APPROyAL
CITY OF GRAND TERRACE
MAY 2 61983
CRA AGENDA ITEM N0,
COMMUNITY REDEVELOPMENT AGENCY
REGULAR MEETING - MAY 12, 1983
The Regular Meeting of the Community Redevelopment Agency, City of
was held in the Terrace View Elementary School, 22731 Grand Terrace
Terrace, California, on May 12, 1983, at 5:32 p.m.
PRESENT: Hugh J. Grant, Chairman
Jim Rigley, Vice Chairman
Tony Petta
Roy W. Ni x
Barbara Pfennighausen
Seth Armstead, Executive Director
Ed Clark, Treasurer
Ivan Hopkins, Attorney
Myrna Erway, Secretary
ABSENT: None
APPROVAL OF MINUTES (4-28-83)
Grand Terrace,
Road, Grand
Mrs. Pfennighausen voiced concern relative to the first two
paragraphs on pages one and two under Fire Station - Emergency
Generator. Stated that although the transcription appears to be
accurate, inasmuch as it reflects the statements made by Larry
Wolff, the facts and figures are either incorrect or misleading and
in need of clarification, since the statements are confusing and
contradictory. Referenced the following documents, for
clarification purposes: (1) Bid Summary GTB #82-08 (Job 81-11OFS-5),
12-15-82; (2) CRA Staff Report dated 12-16-82, Agenda Item 3; (3)
Architects Reports dated 11-9-82 and 12-16-82.
Mrs. Pfennighausen further stated that since this matter had been
discussed at length at the Meeting of April 28, and to avoid another
lengthy discussion, has discussed this issue with the Secretary,
reviewed the stenotape, and feels that as long as the references for
clarification are made a part of the record, there would be no need
to discuss the matter further. Requested correction of Motion No.
CRA-83-44 to reflect a "water" cooled generator, rather than "air"
cooled.
CRA-83-52 Motion by Mr. Rigley, Second by Mrs. Pfennighausen, ALL AYES, to
approve the Minutes of April 28, 1983 as amended to reflect "water"
cooled generating set on Motion No. CRA-83-44.
Page 1 -
CRA-5/12/83
n
CHECK REGISTER NO. CRA051283
Following clarification on Item (2) that the account was changed to
Security Pacific National Bank since Valley Bank charges service
CRA-83-53 charges, Motion by Mrs. Pfennighausen, Second by Mr. Petta, ALL
AYES, to approve Check Register No. CRA051283 as presented.
CIVIC CENTER MODIFICATIONS
Architect Larry Wolff requested clarification of the extent of the
modifications, since the structural integrity to add a future second
level is to be maintained. Stated the original intent in reducing
the structure by 2,500 square feet was to preclude a future second
level, and to eliminate second level restrooms, a central stairway,
and to relocate the elevator.
Since the structural integrity is to be maintained, recommended
keeping the second level restrooms, the central stairway, the
elevator, constructing a high ceiling and roof over that area, which
would result in a 1,200 square foot reduction; felt it would be
easier and less expensive to construct the second level shell at the
time of construction.
Mr. Rigley stated he previously understood that the entire second
level would be eliminated, as well as the structural integrity;
questioned if consideration should be given to leaving the structure
"as is," since the structural integrity is to be maintained and the
total reduction appears to be 1,200 square feet, rather than 2,500.
Mr. Nix stated his recollection of the discussions held with
Mr. Wolff was to eliminate 2,500 square feet,_and to consider._ _.
options of relocating the elevator and to incorporate restrooms
which would not be for public use, but would be adequate for Staff;
stated he did not interpret that the second level option had been
eliminated; discussion at the previous meeting indicated that there
was no cost reduction shown on the amended contract for eliminating
the second level option.
Mr. Wolff stated he thought he had made it clear that the reduction
would preclude a second level option; if that is to be maintained,
recommended maintaining the restroom, stairway, and elevator;
otherwise, it would be very difficult to make future alterations.
CRA-83-54 Motion by Mr. Rigley, Second by Mr. Nix to proceed with the
modifications to the Civic Center to include a 2,500 square foot
reduction in size, and making the necessary changes to include the
footings, smaller but adequate restrooms and relocating the
elevator.
Mr. Wolff recommended that at least two members of the Agency attend
the future Civic Center construction committee meetings. Mr. Rigley
and Mr. Nix will attend the meetings.
Page 2
CRA - 5/12/83
n
Mr. Petta questioned if the net savings is worthwhile in comparison
to the total cost of the project; feels as the community grows more
space will be needed for meeting rooms, and would provide the space
necessary to accommodate citizen facilities should an emergency
arise.
Following discussion, Motion No. CRA-83-54 carried 4-1, with
Chairman Grant voting NOE.
Clarification was given that the stairway, the elevator and second
level restrooms will be maintained.
RESOLUTION NO. CRA 83-03 - A RESOLUTION OF THE CRA OF THE CITY OF
GRAND TERRACE, CA, ADOPTING PROCEDURES & GUIDELINES FOR
IMPLEMENTATION OF THE CALIFORNIA ENVIRONMENTAL QUALITY ACT OF 1970
AND STATE EIR GUIDELINES & ESTABLISHING TIME LIMITS FOR COMPLETING
ENVIRONMENTAL EVALUATION OF PROJECTS DESCRIBED IN SECTION 21065(c)
OF THE PUBLIC RESOURCES CODE.
The Executive Director stated that Attorney Nazarek recommended
adoption of the subject resolution, to be in conformance with the
California Environmental Quality Act, commencing with Section 21000
of the Public Resources Code.
The City Attorney read the title of the Resolution.
CRA-83-55 Motion by Mr. Rigley, Second by Mr. Nix, ALL AYES, to adopt
Resolution No. CRA-83-03.
c
COMMERCIAL DEVELOPMENT STATUS REPORT
Chairman Grant read correspondence dated May_ 4, 1983 from David
Illsley, Ashwi1l/Schneider- to Mr. Clark concerning information
discussed at a meeting held with Joseph Johnson, Federated Stores
Realty Representative, which is available for public review.
Noting how closely the progress of this matter parallels the report
CRA-83-56 submitted by the Economic Development Ad Hoc Committee, Motion by
Mr. Nix, Second by Chairman Grant, that formal, written commendation
be given the members of the Economic Development Ad Hoc Committee.
Following clarification from the City Attorney that there is no
potential conflict of interest if Mr. Petta were to vote on this
Motion, Motion No. CRA-83-56 carried, ALL AYES.
FIRE STATION FINANCING
The Executive Director advised that Attorney Nazarek and
representatives of Shearson/American Express are considering whether
both the Fire Station and Civic Center can be financed under the
same bond issue; stated a meeting has been arranged with the County
to consider whether the CRA can get 50% on the Fire Station on the
existing agreement with the County for tax increment.
Page 3
CRA - 5/12/83
0
Page 4
CRA - 5/12/83
In discussion it was clarified that the land and the architect
services have been approved in the Agreement with the County; the
CRA will propose including the construction costs also. The County
and City tax increments will be used to fund these projects, not the
General Fund.
ADJOURN
The Regular Meeting of the CRA adjourned at 6:45 p.m. to a Joint
CRA/City Council Public Workshop Session to be held Tuesday, May 17,
1983 at 3:00 p-m. in Building No. 4 of City Hall to discuss the CRA
Budget and the Capital Improvement Budget.
Respectfully submitted,
'SecretPY
APPROVED:
Chairman
PENDING CRA AP_P_RO.AL.
MAY 2 61983
CRA AGENDA ITEM IiO.
COMMUNITY REDEVELOPMENT AGENCY
CITY OF GRAND TERRACE
MAY 26, 1983
rwrrC PrCTCTFR mn f DA nggg i
CHECK
NO. OUTSTANDING DEMANDS AS OF MAY 26, 1983
*(1)
P1200
COMMUNITY REDEVELOPMENT AGENCY
TRANSFER TO VALLEY BANK CRA CHECKING ACCOUNT
TO COVER CHECK REGISTER 5/12/83
$ 3,000.00
*(2)
P1201
SHEPHERD & YOUNG (BAL.$347,575)
PAYMENT #4 CONSTRUCTION OF FIRE STATION
69,247.27
1(3)
P1202
DEFERRED COMPENSATION PLAN
MEDICAL INSURANCE FOR HUGH GRNAT & TONY PETTA
DEFERRED COMPENSATION FOR ROY NIX
350.00
(4)
P1203
JIM RIGLEY
AGENCY DIRECTORS' FRINGE FOR MAY, 1983
150.00
(5)
P1204
ROY NIX
AGENCY DIRECTORS' FRINGE FOR MAY, 1-983
100.00
(6)
P1205
BARBARA PFENNIGHAUSEN
AGENCY DIRECTORS' FRINGE FOR MAY, 1983
150.00
(7)
P1206
BARMAKIAN WOLFF LANG CHRISTOPHER
PAYMENT #5 CONSTRUCTION PHASE, FIRE STATION
358.29
'
BAL.F/S $717, C/C $53,211
REVISION TO DESIGN 30% COMPLETE, CIVIC CENTER
7,230.00
(8)
P1207
BROWN & NAZAREK
LEGAL SERVICES FOR JAN., 1983
280.00
LEGAL SERVICES FOR FEB., 1983
39.00
(9)
P1208
EDWARD R. CLARK
CSMFO MEETING, RIVERSIDE, 4/14/83 AND ASPA
MEETING, RIVERSIDE, 4/22/83
15.50
(10)
P1209
SPRING CITY ELECT. CO., INC.
LAMP POST FOR BARTON ROAD & PALM AVE. TRIANGLE
1,700.00
TOTAL:
$82,620.06
I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CRA LIABILITIES HAVE BEEN
AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF CRA.
EDWARD R. CLARK
TREASURER
*CHECKS RELEASED PRIOR TO CHECK REGISTER APPROVAL
Da
SIt A F F R E P r15" R T te:elf
''""�
C R A ITEM ( X) COUNCIL ITEM ( ) MEETING DATE: 5-26-83
AGENDA ITEM NO.
SUBJECT: Fire Station/Civic Center Status Report
Architect Larry Wolff will be giving an oral report on this,
to keep the CRA/Council advised on the status of these projects.
ME
' Date: May 19, 1983
StAFF REPCR I CrIp
C R A ITEM (XX) COUNCIL ITEM ( ) MEETING DATE: May 26, 1983
AGENDA ITEM NO.
SUBJECT: SWIMMING POOL AND FIRE HYDRANT PROJECTS
The Council at the May 16, 1983 work session indicated that subject projects
should be accomplished this fiscal year.
The Staff Recommends Council
--T-d 10-c e-
A. APPROPRIATE $15,010
REHABILITATW THE TERRACE
HILLS JUNIOR HIGH SWIMMING POOL.
B. APPROPRIATE $500 FOR THE PURPOSE OF PAYMENT FOR ENGINEER SERVICES FOR
COMPLETING A GRAND TERRACE FIRE HYDRANT SURVEY.
NOTE: APPROVAL OF A & B ABOVE WILL INCREASE THE NEGATIVE CRA BALANCE
FORWARD FROM $365,171 TO $380,671.
C R A ITEM ( x)
AGENDA ITEM NO.
Date: 5/20/83
STAFF REP(TRT 12.236
COUNCIL ITEM ( ) MEETING DATE: May 26, 1983
SUBJECT: Drainage Problem at Intersection of Pico and Mt. Vernon
At the City Council meeting on April 28, 1983, the City Council expressed. concern
over the drainage problem at the intersection of Mt. Vernon and Pico involving at
least two property owners, more specifically, Mrs. Haslam on the north side of
Pico, and Mrs. Turner on Franklin Street. Since that time, in a study session on
May 17, we discussed the overall problems of the drainage within the City of
Grand Terrace. The City Council, at that time, felt that perhaps the major
storm structures to provide protection to that area should be a high priority
item in next year's budget. I am attaching a copy of that portion of the map
of the proposed drainage system that would provide the ultimate protection for
that particular area.
The routing of the proposed system is preliminary; however, we.feel that the sizes
that will be required can be considered as final size diameter. As you can see,
the ultimate design of the system, as pointed out in our study session would
indicate sizes of pipe ranging from 69" diameter up to 90" diameter. The heaviest
storm this year,based on our investigation, was estimated to be a two-year frequency
storm and the total tributary flow to that intersection was estimated to be somewhere
between 200 and 300 cubic feet per second. The ultimate system which is designed to
carry 25-year frequency storms is estimated to generate approximately 700 cubic
feet per second at that same location.
In evaluating the alternatives, the staff has considered the following:
A. Extension of the existing pipe which terminates at Mrs. Haslam's driveway
(24" diameter).
B. Reworking the driveway, specifically the driveway for Mrs. Haslam's property and
the driveway at the northwesterly corner of Pico and Mt. Vernon.
C. Installation of curbs along the frontage of the properties on the northerly
side of Pico and the corresponding adjustment of the driveway to protect the
properties from the hazard, such as the storm which occurred recently.
The idea of installation of curbs has been previously discussed with the result
that the property owners were not interested in that project.
The installation of the pipe downstream from Mrs.Haslam's property, specifically,
24" diameter would only decrease the flow in the street by the capacity of that
pipe, which at best, is estimated at 35 cubic feet per second and would, therefore,
not provide sufficient protection. Associated with the extension of that pipe,
for downstream problems. Discharging the storm waters from that system below Gage
Canal, would not solve the sheet flow problem that is tributary from Pico Street
to Michigan Avenue between Pico and Van Buren.
City Council Meeting, May 26, 1983
Drainage Problem at Intersection of Pico and Mt. Vernon -2-
The estimated costs for the extension of that pipe from Mrs. Haslam's property
to Gage Canal is $20,000. As previously stated, this would not guarantee that
Mrs. Haslam's drainage problem would be solved. In addition, it would in no
way affect the drainage problem that has been experienced by Mrs. Turner.
It appears to us that the best alternative to protect the properties in
question from flood damage in the case of rain such as the one recently experienced
would be to rework Mrs. Haslam's driveway and the driveway at the northwesterly
corner of Pico and Mt. Vernon. The estimated cost for- Mrs. Haslam's driveway,
which would include the removal of the existing driveway, regrading it in such
a manner that the access is still readily available to the property, raising of
the gate as necessary, and resurfacing the driveway is $2,550.00.
To reconstruct the driveway on the northwesterly corner of Pico and Van Buren,
an additional 25 feet of curb would be required and reconstructing the driveway
in a manner similar to that of Mrs. Haslam. Estimated cost is approximately
$3,000.
The total cost to the temporary solution prior to construction of the ultimate
storm drain system is approximately $5,550.00. In order to perform the work
as described in the recommended alternative, a right -of -entry from both property
owners would be required. It must be recognized that this solution, or any other
solution proposed, short of the development of the storm drain system, will in no
way guarantee that these properties will not be damaged in the future by rains
heavier than occurred in the past Year.
Staff recommends that the City Council:
1. THAT THE STAFF BE AUTHORIZED TO CONTACT THE PROPERTY OWNERS INVOLVED, EXPLAINING
TO THEM THE PROPOSED SOLUTION IN THE WORK THAT WOULD BE DONE ON THE PROPERTIES,
REQUESTING THE RIGHT -OF -ENTRY TO DO THAT WORK.
2. THAT THE CITY COUNCIL AUTHORIZE THE EXPENDITURE OF THE $5,550.00 FOR THE
RECONSTRUCTION OF THE DRIVEWAYS AS PROPOSED.
JK/lbk NOTE: Approval of this expenditure will increase the negative
Attachment CRA Balance Forward from $380,671 to $386,221.
4,
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11
Date:
S"rAFF
C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: 5-26-83
AGENDA ITEM NO. lA (1) & (2)
SUBJECT: Certificates of Commendation - Barbara Poling & Economic Development
Advisory Committee
The following individuals have been advised that Certificates
of Commendation will be presented to them at 6:00 P.M. at
this meeting:
Barbara Poling - Principal, Terrace Hills Junior High School
Members of the Economic Development Advisory Committee:
Jerry Hawkinson
Jim Hughes
James Traeger
7-L- \A_—._•._
Arlena Ware
Ray Larsen
John Lotspeich
Kathy Harmon
John McDowell - Chairman
Copies of the Certificates of Commendation are attached.
BARBARA POLING
Terrace Hills High School Principal
WHEREAS, Terrace Hills Junior High School was one of five California
junior high schools selected by the United States Department of Education to
compete in the United States Department of Education Secondary Recognition
Program; and
WHEREAS, the United States Department of Education selected the schools
on the basis of student performance, clear academic and behavioral goals,
positive school environment, administrative leadership, community support, and
other criteria; and
WHEREAS, Terrace Hills ,Junior High School is among the finalists chosen
from approximately 400 schools competing nationally in the first phase of the
program;
NOW, THEREFORE, I, Hugh J. Grant, Mayor of the City of Grand Terrace,
on behalf of the City Council, DO HEREBY COMMEND Barbara Poling, Principal of
Terrace Hills Junior High School, and congratulate her, the staff, and the
students for this highly esteemed honor resulting from the school's educational
and academic environment, high standards, and excellent programs.
Mayor of the City of GrandTerrace
and of the City Council thereof.
This 26th day of May, 1983
(NAME)
WHEREAS, the City Council determined a need for an Economic Development
Advisory Committee for the purpose of reviewing alternative uses for vacant
tracts of land within the City, and to report its findings to the City Council;
and '
WHEREAS, the City Council appointed to serve on this Advisory Committee
individuals with the expertise and dedication required to ascertain this
important information; and
WHEREAS, this project was undertaken to obtain data required to attract
desirable commercial business and/or clean industry which could provide
additional sources of tax revenue needed to provide services to citizens of the
City; and
WHEREAS, the members of this Committee contributed tremendous amounts
of time and expertise compiling the statistics leading to the findings of the
Economic Development Advisory Committee Report, which has proven invaluable;
NOW, THEREFORE, I, Hugh J. Grant, Mayor of the City of Grand Terrace,
on behalf of the City Council, DO HEREBY COMMEND (name), who served as a member
of the Grand Terrace Economic Development Advisory Committee, and express
appreciation for (his or her) contributions towards the City's Economic
Development.
Mayor of the City of GranU—r—errace
and of the City Council thereof.
This 26th day of May, 1983.
S'NrAFF REPdRT
C R A ITEM ( ) COUNCIL ITEM (X ) MEETING DATE: 5-26-83'
AGENDA ITEM NO. IA(3)
SUBJECT: _ _ Proclamation - "Deaf Awareness Month" to Ray Stallo
Mr. Ray Stallo has been invited to attend this Council
Meeting to receive the subject Proclamation at 6:00 P.M.
A copy is attached.
ME
=1.
�XD���[lIi2I�tIIYi
DEAF AWARENESS MONTH
MAY 1983
WHEREAS, 154,311 citizens of our County have hearing impairments and
continue to wage a silent struggle to overcome this "invisible barrier" that is
inherent in this disability; and
WHEREAS, because these industrious and creative deaf citizens have long
contributed to our community and to our nation, there is an urgent need to alert
and educate the public to the unique problems of deafness; and
WHEREAS, concerned organizations among us are making an effort to focus
public attention on the implications of deafness, and what we as members of the
public can do to break down this "invisible wall;
NOW, THEREFORE, I, HUGH J. GRANT, Mayor of the City of Grand Terrace, do
hereby proclaim the Month of May 1983 as DEAF AWARENESS MONTH in the City of
Grand Terrace and encourage City Staff, businesses, and organizations to become
aware of this "invisible wall" to assist citizens in breaking down this
"barrier." '
• a.,.oM•-,1<0;:�
P v
• '`Y
and of the Ci
e
lijppiiThis 12th day of May. 1983
fit'` - ^�•�
L �i?
x
40 Date:
S6r A F F R E P d R T S"°"
C R A ITEM ( ) COUNCIL ITEM ( X ) MEETING DATE: _ 5-26-93
AGENDA ITEM N0.
SUBJECT: Slide Show Presentation & Proclamation - "Soil Stewardship Month"
The Riverside -Corona Resource Conservation District has been
advised they can make the presentation shortly after 6:00 P.M.,
and that the Proclamation will be presented to them immediately
following the presentation.
STAFF RECOMMENDS THAT COUNCIL
READ AND PRESENT THE PROCLAMATION DESIGNATING THE MONTH OF
MAY AS "SOIL STEWARDSHIP MONTH" TO REPRESENTATIVES OF THE
RIVERSIDE -CORONA RESOURCE CONSERVATION DISTRICT, IMMEDIATELY
FOLLOWING THE SLIDE PRESENTATION.
ME
i� •
r
/' r _ �3 1. j _ \' L.fl: � �..' � �..!;i i.r� 't.m � \:x� � ., ` f • ,.r� l �` � � f } �r , � f , � E - iv � � 6. V
4 i000LENNVOODDRIVL-, R1WRSI1)E, CAL IFOR:NIA92501, PIIONE(714)G8i-7691
May 3, 1983
The Honorable Hugh Grant
The Mayor of the City
of Grand Terrace
22795 Barton Rd
Grand Terrace, CA 92324
Dear Mayor Grant:
F
We look forward to the City of Grand Terrace's support,
once again, in recognizing the importance of soil and
water conservation by your Proclamation of Soil
I
Stewardship Month, May 1-31, 1983.
i
This year's national observance is themed "Living
Waters". Locally, to further understanding of our
f District and its,endeavors to conserve soil and water
I
resources, we have prepared a short slide show (approx-
imately 10 minutes) and wish to present it at your
f
Council Meeting of May 26.
Enclosed is a sample Proclamation. We will contact
your office soon to arrange for delivery and publicity
photos, as well as, confirmation for the slide show.
Sincerely,
A l
' EILEEN WEST
Secretary-Treasurer/Manager
t
Enclosure
HE',F►VEC
MAY sr 99&3
SrAFF
REPdRT
Date:
C R A ITEM ( ) COUNCIL ITEM (X ) MEETING DATE: 5-26-83
AGENDA ITEM N0. 2A
SUBJECT: Public Hearing - Card Rooms and Consideration of whether
to introduce Ordinance relative to Card Rooms
The attached Notice of Public Hearing was posted,
as legally required, advertising a Public Hearing
on this matter at 6:30 P.M.
The Ordinance on this matter was provided to you
at the Meeting of May 12. Please place that
Ordinance in your packet for this meeting.
ME
NOTICE OF
PUBLIC
HEARING
CITY OF GRAND TERRACE
ON THURSDAY, May 26, 1983, AT 6:30 P.M., IN THE COUNCIL
CHAMBERS, TERRACE VIEW ELEMENTARY SCHOOL, 22731 GRAND TERRACE
ROAD, THE FOLLOWING ITEM WILL BE BEFORE THE CITY COUNCIL:
Advertised Public Hearing for the purpose of hearing
presentations of proposed plans, and to consider whether or not
an ordinance should be introduced providing rules and
regulations for card rooms'within the City of Grand Terrace.
MYRNA ERWAY
CITY CLERK
Posted: May 16, 1983
S"rAFF REPdRT m
C R A
ITEM
( )
COUNCIL ITEM
(�()
AGENDA
ITEM
NO.
02
MEETING DATE: 5-26-83
SUBJECT: Tax Increment - Civic Center Financing - Joint Public Hearing
Notice of Public Hearing has been advertised in The Sun on May 10
and May 17, as required by law, as well as being posted in three
public places.
Following the Joint Public Hearing on this matter, consideration
should be given to the CRA and City Council each adopting a Resolution
making findings and determinations and authorizing the use of tax
increment revenues to finance the Civic Center Project.
Attorney Gene Nazarek will be present at the meeting.
STAFF RECOMMENDS THAT COUNCIL:
(1) Conduct a Joint Public Hearing on the use of tax increment revenues
to finance the Civic Center Project.
(2) CRA adopt Resolution, as titled on the Agenda.
(3) City Council adopt Resolution, as titled on the Agenda.
ME
MAY 2 61983
C� AGENDA ITEM A .2
LAW OFFICES OF
BROWN 8 NAZAREK
F MACKENZIE BROWN' 2171 CAMPUS DRIVE, SUITE 330 LOS ANGELES (213) 587-4755
JOHN R HARPER* IRVINE. CALIFORNIA 92715 SAN BERNARDINO (714) 824-8360
IVAN L. HOPKINS SAN DIEGO (619) 457-2376
GEORGE W. MCFARLIN (714) 752-6494 RIVERSIDE (714) 359-5489
EUGENE A. NAZAREK'
'A PROFESSIONAL CORPORATION
May 17, 1983
." F ,
REr
�MY 19 A993
City of Grand Terrace
22795 Barton Road
Grand Terrace, California 92324
Attn: Seth Armstead, City Manager
Re: Public Hearing on Civic Center Project
Section 33679 of Health and Safety Code
Dear Mr. Armstead:
With respect to the above project, I have enclosed the
originals of the documents specified as follows:
1. Resolution of the City Council Making Findings
and Determinations and Consenting to the Use of
Tax Increment Revenues.
2. Resolution of the Redevelopment Agency Making
Findings and Determinations and Authorizing the
Use of Tax Increment Revenues.
At the conclusion of the public hearing and based upon the
testimony received, the City Council and Redevelopment Agency
should consider adoption of the foregoing resolutions.
If you have any questions on this matter please do not
hesitate to contact this office.
Very truly yours,
.EugeA�.L rek
EAN:mdh
Enclosures
cc: Manuel DeDiost Municipal Services, Inc.
Mark Johnson, Shearson/American Express
PEN DIN� RA APPRO�IAL
�IAY 2 6
'f983 cRA AGENDA ITEM N0.
RESOLUTION NO. CRA-83-
A RESOLUTION OF THE COMMUNITY REDEVELOPMENT AGENCY
OF THE CITY OF GRAND TERRACE, CALIFORNIA, MAKING
FINDINGS AND DETERMINATIONS AND AUTHORIZING THE
USE OF TAX INCREMENT REVENUES TO FINANCE THE CIVIC
CENTER PROJECT.
WHEREAS, the Community Redevelopment Agency and the City propose to
pay for the costs of a certain project from taxes allocated to the Community
Redevelopment Agency, pursuant to Section 33670(b) of the Health and Safety
Code ("tax increment"); and
WHEREAS, the proposed project is generally described as follows:
Construction of a Civic Center including appurten-
ances and appurtenant work together with costs of
acquisition of the site and other costs and
expenses incident thereto
hereinafter collectively called "the Project"; and
WHEREAS, construction of the Project and acquisition of land for the
Project have been provided for in the Community Redevelopment Plan; and
WHEREAS, pursuant to Section 33679 of the Health and Safety Code, the
Community Redevelopment Agency and City have held a joint public hearing on
the use of tax increment revenues to finance the Project; and
WHEREAS, notice of the ,joint public hearing has been given in the
time, form, and manner required by law; and
WHEREAS, pursuant to Section 33679 of the Health and Safety Code, a
summary of information has been made available for public inspection and
copying prior to the time of the first publication of the notice of the joint
public hearing; and
WHEREAS, at the joint public hearing, the Community Redevelopment
Agency and City Council received and considered all testimony material to the
use of tax increment revenues to finance the Project;
NOW, THEREFORE, BE IT RESOLVED by the Community Redevelopment Agency
of the City of Grand Terrace as follows:
SECTION 1. The above recitals are all true and correct.
SECTION 2. Based upon the testimony and evidence received at the
joint public hearing, the Community Redevelopment Agency hereby determines as
follows:
(a) That the Project is of benefit to the Project Area and the
immediate neighborhood in which the Project is located; and
(b) That no other reasonable means of financing the Project is
available to the community.
SECTION 3. Based upon the consent of the City Council, the Community
Redevelopment Agency approves and authorizes the use of tax increment revenues
to finance the Project and, upon execution of appropriate contracts therefor,
such contracts shall constitute an indebtedness of the Agency which shall be
payable out of taxes levied in such Project Area and allocated to the
Redevelopment Agency under Section 33670(b) of the Health and Safety Code.
SECTION 4. Based upon the consent of the City Council, the Community
Redevelopment Agency approves and authorizes the use of tax increment revenues
to finance the Project and, upon execution of appropriate contracts therefor,
such contracts shall constitute an indebtedness of the Agency which shall be
payable out of taxes levied in such Project Area and allocated to the
Community Redevelopment Agency under Section 33670(b) of the Health and Safety
Code.
ADOPTED this 26th daffy of May, 1983.
ATTEST:
Secretary of the Grand Terrace
Community Redevelopment Agency
Approved as to Form:
Attorney
-2-
Chairman of the Grand Terrace
Community Redevelopment Agency
PENDING CITY
OUNCIL APPROVAL
RESOLUTION NO. 83-- MAY 2 61985OUNCIL AGENDA DRU
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA, MAKING FINDINGS AND
DETERMINATIONS AND CONSENTING TO THE USE OF TAX
INCREMENT REVENUES TO FINANCE THE CIVIC CENTER
PROJECT.
WHEREAS, the Community Redevelopment Agency and the City propose to
pay for the costs of a certain project from taxes allocated to the Community
Redevelopment Agency, pursuant to Section 33670(b) of the Health and Safety
Code ("tax increment"); and
WHEREAS, the proposed project is generally described as follows:
Construction of a Civic Center including appurten-
ances and appurtenant work together with costs of
acquisition of the site and other costs and
expenses incident thereto
hereinafter collectively called "the Project"; and
WHEREAS, construction of the Project and acquisition of land for the
Project have been provided for in the Community Redevelopment Plan; and
WHEREAS, pursuant to Section 33679 of the Health and Safety Code, the
Community Redevelopment Agency and City have held a joint public hearing on
the use of tax increment revenues to finance the Project; and
WHEREAS, notice of the joint public hearing has been given in the
time, form, and manner required by law; and
WHEREAS, pursuant to Section 33679 of the Health and Safety Code, a
summary of information has been made available for public inspection and
copying prior to the time of the first publication of the notice of the joint
public hearing; and
WHEREAS, at the joint public hearing, the Community Redevelopment
Agency and City Council received and considered all testimony material to the
use of tax increment revenues to finance the Project;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Grand Terrace as follows:
SECTION 1. The above recitals are all true and correct.
SECTION 2. Based upon the testimony and evidence received at the
joint public hearing, the Community Redevelopment Agency hereby determines as
follows:
(a) That the Project is of benefit to the Project Area and the
immediate neighborhood in which the Project is located; and
(b) That no other reasonable means of financing the Project is
available to the community.
r]
SECTION 3. The City Council hereby grants consent to the Community
Redevelopment Agency to the use of tax increment revenues to finance the
Project.
SECTION 4. The City Council further authorizes the Community
Redevelopment Agency to enter into appropriate contracts for the use of tax
increment revenues to finance the Project and, upon execution of appropriate
contracts therefor, such contracts shall constitute an indebtedness of the
Agency which shall be payable out of taxes levied in such Project Area and
allocated to the Community Redevelopment Agency under Section 33670(b) of the
Health and Safety Code.
ADOPTED this 26th day of May, 1983.
ATTEST:
City Clerk of the City of TF—and
Terrace and of the City Council
thereof.
Approved as to form:
City Attorney
-2-
Mayor of the City of Grand Terrace
and of the City Council thereof.
STAFF REPtIRT :'#*
C R A ITEM ( ) COUNCIL ITEM (X ) MEETING DATE: 5-26-83
AGENDA ITEM NO. g g
SUBJECT: Low and Moderate Income Housing Fund
Attorney Gene Nazarek will review this matter with you,
and may recommend consideration of action to be taken.
STAFF RECOMMENDS THAT COUNCIL
CONSIDER RECOMMENDATIONS SUBMITTED BY ATTORNEY NAZAREK.
ME
M
11
F MACKENZIE BROWN*
JOHN R HARPER*
IVAN L. HOPKINS
GEORGE W. MCFARLIN
EUGENE A. NAZAREK*
•A PROFESSIONAL CORPORATION
LAW OFFICES OF
BROWN 8 NAZAREK
2171 CAMPUS DRIVE. SUITE 330
IRVINE. CALIFORNIA 92715
(714) 752-6494
May 4, 1983
Community Redevelopment Agency
of the City of Grand Terrace
22795 Barton Road
Grand Terrace, California 92324
Attn: Seth Armstead, Executive Director
Re: Low and Moderate Income Housing Fund
Dear Mr. Armstead:
LOS ANGELES (Z13) 567-4755
SAN BERNARDINO (714) B24-6360
SAN DIEGO (619) 457-2376
RIVERSIDE (714) 359-5469
RECFIVFF
MAY 4 1983
In accordance with our discussion, I have reviewed the
provisions of the Community Redevelopment Law relating to the
allocation of tax increment to the Low and Moderate Income Housing
Fund. These procedures may be summarized as follows:
1. Establishing Fund - Pursuant to Section 33334.2 and
33334.3, not less than twenty percent (20%) of all tax
increment allocated to the Redevelopment Agency must be
used by the Redevelopment Agency for the purposes of
increasing and improving the community's supply of low
and moderate income housing. The twenty percent (20%)
allocation of tax increment must be held in a separate
Low and Moderate Income Housing Fund until used and any
interest earned accrues to the fund.
2. Express Powers - In order to carry out the purposes of a
the Low and Moderate Income Housing Fund, the Redevelop-
ment Agency may exercise all or any of its powers
including the following:
(a) Acquire land or building sites.
(b) Improve land or building sites with on -site or
off -site improvements.
-(c) Donate land to private or public persons or
entities.
(d) Construct, acquire and/or rehabilitate buildings or
structures.
• LAW OFFICES OF
BROWN 8 NAZAREK
11
Community Redevelopment Agency
of the City of Grand Terrace
May 4, 1983
Page Two
(e) Provide subsidies to or for the benefit of very low
income households and families of low or moderate
income.
(f) Develop plans, pay principal and interest on bonds,
loans, advances or other indebtedness.
(g) Meet, in whole or part, the replacement housing
provisions of Section 33413.
(h) Use funds inside or outside the project area;
provided that findings are made that the use of
funds outside the project area will be of benefit to
the project area. `
3. Use of Funds - The twenty percent (20%) allocation may
be used both inside and outside of the project area. If
the funds are used outside of the project area, both the
Redevelopment Agency and City Council must adopt a
resolution determining that such use will be of benefit
to the project.
4. Low and Moderate Income Housing Outside Project Area -
Prior to the adoption of the Redevelopment Plan, the City
Council made a finding that the provision of low and
moderate income housing outside of the project area will
be of benefit to the project; consequently, the project
area did not have to include property suitable for low
and moderate income housing. This provision in
conjunction with the right to use the funds outside of
the project area indicates that the Redevelopment Agency
and City Council may consider the availability of low and
moderate income housing both inside and outside of the
project area.
5. Reduction of Twenty Percent Allocation - The obligation
to allocate twenty percent (2 $) o t e tax increment to
the Low and Moderate Income Housing Fund may be modified,
if the Redevelopment Agency makes one of the following
findings:
(a) That no need exists in the community, the provision
of which would benefit the project area to improve
or increase the supply of low_ and _ moderate -_income- -.- -
housing; or
LAW OFFICES OF
BROWN 8 NAZAREK
Community Redevelopment Agency
of the City of Grand Terrace
May 4, 1983
Page Three
(b) That some stated percentage less than twenty percent
(20%) of the taxes which are allocated to the
Redevelopment Agency is sufficient to meet such
housing need; or
(c) That a substantial effort to meet low and moderate
income housing needs in the community is being made,
and that this effort, including the obligation of
funds currently available for the benefit of the
community from state, local and federal sources for
low and moderate income housing alone or in
combination with the allocation of tax increment, is
equivalent in impact to*the funds otherwise required
to be set aside in the Low and Moderate Income
Housing Fund.
In order to make any of the foregoing findings, it will
be necessary for the Redevelopment Agency to authorize
the preparation of a study by its, consultants to develop
the factual basis necessary upon which to make any of the
foregoing findings.
6. Department of Housing and Community Development - Within
ten (10) days after making any of the foregoing findings,
the Redevelopment Agency must send the Department of
Housing and Community Development a copy of such findings
including the factual information supporting such
findings.
7. Liti ation - In the event of any litigation challenging
the foregoing finding, the burden is upon the Redevelop-
ment Agency to establish that the finding is supported by
substantial evidence in light of the entire record before
the Redevelopment Agency. Implicit in this requirement
is the need for factual information and a public hearing
on such information, in order to develop a proper
administrative record. Any challenge, however, must be
brought within sixty (60) days after making the finding.
It is the recommendation of this office that the Redevelop-
ment Agency establish a Low and Moderate Income Housing Fund and
to deposit twenty percent (20%) of the tax increment received by
the Redevelopment Agency into such fund. Until a study can be
completed and -a -proper -administrative-- record -development - in ------
support of a finding reducing the obligation to allocate twenty
percent (20%) of the tax increment, the Redevelopment Agency must
LAW OFFICES OF
BROWN & NAZAREK
Community Redevelopment Agency
of the City of Grand Terrace
May 4, 1983
Page Four
continue to deposit twenty percent (20%) of he tax increment into
this low and moderate income housing fund. Furthermore, in
conducting the study to reduce the 20% alloca ion, the existence
of low .and moderate income housing outside of the project area and
outside of the City boundaries may be considered; provided that
the existence of such housing can be reasonably related to the
needs and obligations of the Redevelopment Agency
Very truly yours,
Eugene 7 Tzf
EAN:mdh
S"rAFF REPORT
C R A ITEM ( )
AGENDA ITEM NO.
COUNCIL ITEM ( X )
2C
MEETING DATE: 5-26-83
8:00 P.M.
SUBJECT: - _Public Hearin - Proposed Use of Revenue Sharing Funds
($68,270) for FY 1983-84
The second Public Hearing on this matter, as required by law,
has been advertised to be held at 8:00 P.M.
The first Public Hearing on this matter was held on May 12.
The input received from the Public at that time for
recommendations for the expenditure of the funds was as
follows:
(1) Crime Prevention Committee recommended using these funds,
in addition to the amount allocated for law enforcement,
to retain the Traffic Control Officer.
(2) Frank Tetley, Chamber President, recommended space be
allocated in the new Civic Center for the Chamber, as
well as a desk and a telephone.
Staff recommends the funds be used for law enforcement.
Since the purpose of this Public Hearing is to advise the public
on the proposed use of the Revenue Sharing Funds for FY 1983-84,
and to receive public input for and against the proposed use,
Staff recommends that Council determine how the funds are to
be used prior to opening the Public Hearing on this matter.
STAFF RECOMMENDS THAT COUNCIL:
DETERMINE THE PROPOSED USE OF THE REVENUE SHARING FUNDS IN THE
AMOUNT OF $68,270 FOR FY 1983-84; ANNOUNCE THE PROPOSED USE OF
THOSE FUNDS TO THE PUBLIC; OPEN PUBLIC HEARING TO HEAR TESTIMONY
FOR AND AGAINST THE PROPOSED USE OF THE REVENUE SHARING FUNDS.
FOLLOWING CLOSURE OF THE PUBLIC HEARING, MAKE A MOTION DIRECTING
HOW THE REVENUE SHARING FUNDS ARE TO BE EXPENDED FOR FY 1983-84.
ME
MAY 2 61983
PENDING CITY
COUNCIL APPROVAL COUNCIrAGENDA ITEM Ili
CITY OF GRAND TERRACE
COUNCIL MINUTES
REGULAR MEETING - MAY 12, 1983
A regular Meeting of the City Council of the City of Grand Terrace was called to
order at the Terrace View Elementary School, 22731 Grand Terrace Road, Grand
Terrace, California, on May 12, 1983, at 6:45 p.m.
PRESENT: Hugh J. Grant, Mayor
Jim Rigley, Mayor Pro Tempore
Tony Petta, Councilman
Roy W. Nix, Councilman
Barbara Pfennighausen, Councilwoman
Seth Armstead, City Manager
Ivan Hopkins, City Attorney
Joe Kicak, City Engineer
Myrna Erway, City Clerk
ABSENT: None
The meeting was opened with invocation by Reverend William Hays, Grand Terrace
Assembly of God Church, followed by the Pledge of Allegiance, led by Randy
Anstine.
ITEM ADDED TO AGENDA - 8C - Budget Transfer, Street Striping
on rac .
APPROVAL OF MINUTES (4-14-83) (4-28-83)
CC-83-109 Motion by Councilwoman Pfennighausen, Second by Councilman Rigley,
ALL AYES, to approve the Minutes of April 14, 1983, as presented.
Motion by Mayor Grant, Second by Councilman Nix, ALL AYES, to
approve the Minutes of April 28, 1983 as presented.
PUBLIC PARTICIPATION
John McDowell, 22690 Cardinal, stated the findings in the Economic
Development Committee's Report were based on success stories from
all over Southern California, not on guesswork - recommended
reviewing the findings. Stated it has been rumored that other
individuals are interested in purchasing the property in the area
which has been considered for a mall.
CONSENT CALENDAR
Item 3A - Check Register No. 051283 - was removed.
Page 1
5/12/83
Ln
F]
CC-83-110 Motion by Councilwoman Pfennighausen, Second by Councilman Rigley,
ALL AYES, to approve the following items on the Consent Calendar:
4B Authorize Mayor to Execute, & City Clerk to record, Notice of
Completion - Street Striping Project - J & S Sign Co., Inc.
(GTC-83-08).
4C RESOLUTION NO. 83-21 - A RESOLUTION OF THE CITY COUNCIL OF THE
MY UF GRAND TERR CA, ESTABLISHING A "NO PARKING" ZONE
ALONG THE FRONTAGE OF AZURE HILLS SEVENTH DAY ADVENTIST CHURCH.
CHECK REGISTER N0. 051283
CC-83-111
Page 2
5/12/83
Following clarification that the equipment purchased under Warrant
No. P3745 was a total package, and that three price proposals were
received, on a package basis, with the lowest proposal accepted,
Motion by Councilwoman Pfennighausen, Second by Mayor Grant, ALL
AYES, to approve Check Register No. 051283 as presented.
PRESENTATION - WASTE DISPOSAL FEE INCREASE
John Shone, Deputy Administrator, San Bernardino County Public
Works, gave a slide presentation outlining the future estimated
costs for solid waste disposal. Stated the Board of Supervisors has
directed the establishment of a self-supporting solid waste program,
with Bids to be requested from private firms. Future landfill sites
will have to be established in the desert. The San Timoteo site is
scheduled for closure in 1997. Transfer stations will be
established. Stated cooperation will be needed from the County, the
Cities and private industry to establish a workable program.
Outlined proposed recovery systems. Council voiced concern that the
large increase in fees will encourage dumping in other areas. The
Report submitted by Mr. Shone is on file in the City Clerk's Office.
RECESS was called at 7:25 p.m., and reconvened at 7:42 p.m., with
all me m ers present.
PUBLIC HEARING - REVENUE SHARING - $68,270
Mayor Grant announced that the purpose of this Public Hearing is to
receive citizen input on recommendations for the expenditure of
Revenue Sharing Funds for FY 1983-84. Opened Public Hearing.
Dick Rollins, 22700 DeBerry, stated the Crime Prevention Committee
is requesting using the funds for a traffic control officer, over
and above the funds allocated for the law enforcement contract.
Frank Tetley, 23146 Vista Grande Way, speaking as the President of
the Grand Terrace Chamber of Commerce, requested consideration be
given to allocating space in the new Civic Center for the Chamber,
and providing a desk and a telephone. Felt more cooperation between
the City and the Chamber is needed.
19
John McDowell, 22690 Cardinal, felt the Chamber should become more
involved in encouraging new business to the City, and be more
supportive of the present businesses - felt this would encourage
more cooperation from the City.
Council concurred with maximum involvement by the Chamber in
economic development, and indicated consideration should be given to
allocating space in the Civic Center for the Chamber.
Mayor Grant closed Public Hearing.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA,
ESTABLISHING RULES & REGULATIONS FOR CARD ROOMS. (First Reading)
The City Attorney read the title of the proposed ordinance, and
reviewed the provisions of the ordinance.
Mayor Grant announced that Attorney Frank Tetley, representing a
potential vendor, is present to answer questions.
Councilman Nix voiced disagreement with placing this ordinance on
the Agenda without prior discussion. Wanted it clearly understood
that Council was not involved in this item being placed on the
Agenda for consideration of first reading.
Mayor Grant stated that previous proposed ordinances have not
necessarily been previously approved by Council for placement on the
Agenda.
The City Attorney advised that a potential applicant, desiring to
have the City adopt an ordinance allowing card rooms, retained Mr.
Frank Tetley to prepare the ordinance, and to follow the proper
procedures for placement of this item before Council. Mr. Tetley
requested the City Clerk to place the item on the Agenda, pursuant
to Council Policy. Approval of first reading is not required.
Mayor Grant disagreed with refusing to place a proposed ordinance on
the agenda for first reading, feeling it would preempt the public's
right; stated Council can always disapprove first reading.
Councilman Rigley stated that previously, proposed ordinances have
been initiated by the Planning Commission, by Staff, or on Council
request, not by a citizen. Feels this is setting a precedent, and
looks like the ordinance is supported by the City.
Councilwoman Pfennighausen voiced concern for the proposed site for
the facility being located adjacent to the Girl Scout facility;
assumes public hearing will be conducted. Questioned if this
proposed ordinance would rescind Resolution No. 80-48.
The City Attorney stated Resolution No. 80-48 relates to Las Vegas
style gambling, and there is no correlation. Advised the potential
site should not be considered until a decision has been made whether
Page 3
5/12/83
or not to allow card rooms. If the ordinance we a adopted, the
applicant would be required to request a conditi nal use permit
through the Planning Commission.
Mayor Grant stated, for the record, his position on Resolution No.
80-48 is known; would reserve specific statements on this ordinance
at the next reading, if there is to be one, so is not going on
record as either favoring or not favoring this until he has heard
more, and until he hears what the people have to say, which would be
heard if this matter is set for second reading.
Councilman Rigley stated, for the record, that regardless of the
manner in which this matter was brought before Co ncil, he will
disapprove first reading.
Councilman Nix stated he did not want to go on re ord as approving
first reading of the ordinance, but would not be Dpposed to placing
the matter on the next agenda to allow public input, and to discuss
the pros and cons of generating an ordinance on Ws issue.
Consideration was given to allowing a presentatioi to be made by
Frank Tetley at this time, with the determination that the
presentation would be deferred to the next meetin , at the time of
public hearing.
CC-83-112 Motion by Councilman Nix, Second by Mayor Grant,
place the card room issue on the Agenda for May 2
advertise a public hearing for the purpose of hea
and to consider whether or not an ordinance shoul
establishing rules and regulations for card rooms
carried 3-2, with AYE votes by Mayor Grant, Counc
Nix, and NOE votes by Councilman Rigley and Counc
Pfennighausen.
PLANNING COMMISSION - Vice -Chairman McDowell repo
Sanford o ins was elected as Chairman, and
elected as Vice -Chairman; (2) the Commission look
program with the new Planning Director; and (3) r
letter from Ashwill/Schneider to Mr. Clark, voice
the reference to a 10% chance of a shopping cente
inclusion of I. Magnins as one of the conditions.
,o direct Staff to
, 1983, and to
ing presentations
be introduced
in Grand Terrace,
lmen Petta and
lwoman
ted the following:
ohn McDowell was
forward to a fine
ferencing the
disagreement to
and the
PARKS & RECREATION COMMITTEE - Chairman Dick Rollins reported the
following: a special meeting will be held May 16 with members of
the athletic organizations to hear presentations relative to
contracting for recreational services; (2) has beei unable to get
Committee minutes typed for distribution.
Mayor Grant advised that Council was provided the
informational items: (1) Planning Commission Minut
Memorandum on Turfgrass Condition at Terrace Hills
(3) Memorandum on Scheduling of Fields.
Page 4
5/12/83
Following
?s of April 4; (2)
Community Park;
HISTORICAL & CULTURAL ACTIVITIES - Chairperson Barbara Mathews
reported e following: r air was held April 23; plan to
continue next year; (2) Requested authorization to expend Committee
funds to apply for a one year membership in organization for
historical preservation; (3) Committee has been requested to design
a City Flag. Recommend using the City Logo that would be embroidered
in Logo colors on a white background. Committee is recommending
involving all residents, including students, in selecting a City
Motto to be on the Flag, by sending flyers through the three schools
advertising a contest and awarding a prize of $25.00 for the best
Motto to be submitted by June 1. Stated the Committee could select
the best five or ten Mottos and submit them to Council for the final
selection.
CC-83-113 Motion by Councilman Rigley, Second by Mayor Grant, ALL AYES, to
approve the allocation of $150 from Non -Departmental Funds to the
Historical & Cultural Activities Committee to award a $100 prize to
the first place winner, and $50 to the second place winner, for the
selection of a City Motto to be placed on the City Flag.
Clarification of Committee Goals - Chairperson Mathews questioned if
ounce s intent was to remove a 1 performing arts from the
responsibilities of the Committee when it took action to encourage
the formation of a separate performing arts group.
Council clarified that the intent was to encourage the formation of
a theater group, and was not to affect any of the duties and
responsibilities of the Committee.
CRIME PREVENTION COMMITTEE - The Community Services Director advised
that the Committee has requested that Council consider not
eliminating the traffic control officer; an action item will be
submitted for the next agenda. Mayor Grant announced Council
received the Committee's Minutes of April 11.
CITY ENGINEER REPORT - The Planning Commission will conduct a Public
Workshop ession onday, May 16 at 6:30 p.m. to review the first
submittal from Bela nd/Associates, Inc. on the General Plan; a copy
is in the Council Reading Box for review.
CITY ATTORNEY REPORT - Attorney Hopkins stated he had been advised
y Attorney John Harper that the City will be unable to appeal the
decision on the City's PUC Telephone Complaint, since there are no
appeal procedures for decision of Hearing Officers.
Council directed the City Attorney to prepare a strong letter of
protest to the PUC for the Mayor's signature, protesting the lack of
appeal procedures and the fact that the decision rendered by the
Hearing Officer merely reflected Pacific Telephone's position, and
did not consider the information submitted by the City.
Page 5
5/12/83
(2) Stated he met with the Administrative Assistant relative to
those signs presently established which are to be brought into
conformance by 1985; recommended that notification be given now to
the affected individuals, with periodic reminders of the deadline,
since many of the signs represent a large investment to many of the
businesses.
The Administrative Assistant advised he would provide Council with a
list of the signs which are in non-conformance. Recommended Council
oppose proposed legislation which would eliminate the ability of
cities to amortize non -conforming signs.
CITY MANAGER REPORT - (1) The City Manager questioned if a workshop
session should a conducted with the Committees to improve
communication. Staff was directed to send a Memorandum to all the
committees recommending they review the duties and responsibilities
and advising them that the Mayor will be attending a meeting of each
of the committees to discuss the goals, duties and responsibilities.
(2) Stated that Senator Ayala advised him, by telephone, that SB
747, relative to overhead charges, will be amended; will send the
amended legislation, which will be provided to Council; (3) The City
Managers of San Bernardino County have requested that the County
provide a cost breakdown for contracted services; (4) The Fire
Station Contract is 28 days behind schedule, due to rain; completion
is expected by mid -August.
COUNCIL REPORTS
Councilman Rigley referenced Architect Larry Wolff's recommendation
tFa—t—a—t-least two Council Members attend all Civic Center site
committee meetings, and requested that he and Councilman Nix be
authorized to attend those meetings. Council concurred with the
request.
Councilman Petta read an editorial written by Jack Anderson,
subject: Mailbox Gimmick Rip -Off." Stated the Assistant Postmaster
General stated people have the right of choice of service; stated it
is public record that Mr. Gay attended a Council Meeting and advised
that Pacesetter wanted neighborhood box units, which was not the
case; felt the matter might have to be referred to the Postmaster
General. The City Manager advised that complaints have been
received from residents in the vicinity of Cardinal and Michigan
indicating they have been refused mail service until 50% of the
development is occupied. The City Attorney advised he is attempting
to get the postal regulations to assist in negotiations with the
postal officials on these matters.
Councilwoman Pfennighausen referenced the decision by the Hearing
Ufficer on the i y s omp aint to the PUC, which was based on the
financial loss to Pacific Telephone, and stated she wondered how the
telephone company would react if everybody in the area cancelled
Page 6
5/12/83
their telephone service, which would result in their receiving no
funds; feels the telephone company has been taking advantage of the
residents.
Mayor Grant reported the following: (1) Attended the LAFC Meeting
May 11, an again voiced opposition to the LAFC's action relative to
the San Bernardino/Highland issue; the LAFC approved a resolution
confirming its previous action; (2) Requested information on how
Riverside Highland Water Company uses the funds received from late
charges which are assessed; (3) Attended a School Site Meeting at
Terrace Hills Junior High School, at which time a representative of
the State Department of Education made a presentation to the School
Site Committee for being selected as one of five junior high schools
in California to compete in the U.S. Department of Education
Secondary Recognition Program, based on student performance,
academic and behavioral goals, positive school environment,
administrative leadership, and community support; commended Terrace
Hills Junior High School Principal, Barbara Poling; (4) Voiced
appreciation for good wishes given his wife on her illness;
(5) Referenced newspaper article in the Sun dated May 12, and stated
it should be noted that he also voted in opposition to Las Vegas
Style Gambling.
PROCLAMATION - Mayor Grant read a Proclamation designating the Month
of May as eaf Awareness Month." Council requested placement of
this Proclamation on the May 26 Agenda, with Mr. Ray Stallo to be
invited to attend to receive the Proclamation, since he is actively
involved in programs for the deaf.
Recess was called at 9:45 p.m. and reconvened at 9:55 p.m., with all
mercers present.
TRAFFIC CONTROL INSTALLATION AGREEMENT (BARTON RD./I215) - CALTRANS
The City Engineer advised that the subject agreement involves the
City and Caltrans in the installation of traffic signals on the
westerly side of I-215 at La Crosse and is to include certain street
improvements. Information has been provided that the improvements
to be installed by Caltrans will offset the cost of improvements
when the City installed the traffic signal at Barton Road and
Michigan within the Caltrans right-of-way, and will be completed at
no cost to the City. The maintenance on the traffic signal after
installation will be on a 50/50 basis. Recommended approval of the
agreement at an estimated cost to the City of $64,000.
In discussion it was clarified that the on/off ramps at that
location will be brought into proper alignment, and a four-way
traffic signal will be installed at that location and is to be
synchronized with the traffic signal at the intersection of Barton
Road/Michigan.
Page 7
5/12/83
F
F]
CC-83-114 Motion by Councilman Rigley, Second by Councilwoman Pfennighausen,
ALL AYES, to approve District Agreement No 8-438 with the State of
California, to authorize execution by the Mayor, and to direct the
City Clerk to forward the executed agreement to the State of
California.
BUDGET TRANSFER - STREET STRIPING CONTRACT (GTC-83-08)
The City Engineer advised that a contract was awarded to J & S Sign
Company in the amount of $8,549.40 to complete the street striping
project. During the time the work was being performed it became
apparent that other items should be added to the contract, resulting
in a total contract price of $11,522.56. The funding for this
project was to have been appropriated from the maintenance account;
however, due to a budget cut in that account of $5,350, and
maintenance work which will be required prior to the end of the
fiscal year, as a result of storm damage, it appears that the
balance presently in that account of $11,454 will be required for
maintenance. Requested a budget appropriation to fund the contract.
CC-83-115 Motion by Councilman Rigley, Second by Councilman Petta, ALL AYES,
to authorize the transfer of $11,522.56 to Line Item 16-4910-255,
leaving a remaining balance forward of $62,612, and to authorize
payment of $10,370.30, 90% of the total contract amount, to the
Contractor, with the remaining 10%, or $1,152.26, to be paid to the
Contractor 35 days after the filing date of the Notice of
Completion.
ADJOURN
The Regular Meeting adjourned at 10:03 p.m. to a Joint CRA/CC Public
Workshop Session on Tuesday, May 17, 1983 at 3:00 p.m. in Building
No. 4 at City Hall to consider the FY 1983-84 CRA Budget and the
Capital Improvement Budget.
Respectfully submitted,
i ty
APPROVED:
Mayor
Page 8
5/12/83
MAY 61983
`i PENDING CITY, CHECK LISTER NO. 052683
COUNCIL APPROVAL COUNCIL AGE14DA 1TEV
G,tVjD TEP.RACE P�GENO.
DEMAND/WARRANT REGISTER NO. 83-1 1 2 DATE
IChEF I DETAIL OF DEMANDS PRESENTED
DESCRIPTION ACCOUNT CHG'D
-1 LOU'S RENTAL
RENT ASPHALT HEATER 16-4900-255
FOR BARTON ROAD
�ALCE14T PRINT ry DESIGN
REV.V000HERS (PRcINTING) 0-4190-210
ASTA':CHURY BOTTLED WATER
BOTTLED WATER, MAINT.
10-4190-238
BOTTLED NATER,C/M
10-4190-238
BOTTLED vJATER,EOC ROOM
10-4190-238
BOTTLED V.ATER,FIN.
10-4190-238
KO,%N & NAZAREK
LEGAL SVCS.1/83
10-4160-250
LEGAL SVCS.2/83
10-4160-250
ALIF.SOCIETY/MUNICIPAL
REG. LOCAL GOV.FIN.5/5,
10-.4120-270
REG. LOCAL GOV.FIN.5/5,
0-4140-270
SETH & ED (MEETING)
ALIF.MUNICIPAL TREASURERS
REG.CMTA 6/8,SETH
0-4120-270
REG.CMTA,6/6/83,ED
0-4140-270
(MEETING)
DWARD CLARK
CSM1,FO HEFT. 5/5/83,SETH
0-4120-270
CSMFO h1EET.5/5/83 ED
0-4140-270
ULTON UNIFIED SCHOOL DISTRI
COUNCIL MEET. 4/14,4/28
10-4110-242
PLAN.CON,.I"EET.4/4/83
0-4801-242
THOMAS M COYLE
CBIA MEET. 4/28,COYLE 10-4120-270
C/C IvIGR,MEET.4/29 COYLE 10-4120-270
CALIF. BUILDING INDUSTRY ASSOC
1
05/26/83
WARRANT CHECK
WRITTEN
INV NO AMOUNT NO AMOUNT
066
827
4879
4880
4878
4877
12.30
11144
18.29
11145
8.50
16.80
8.50
20.95
11146
2160.00
2310.00
11147
25.00
25.00 D3751
25.00
25.00 1148
16.60
16.60 111419
155.00
25.00 11150
26.15
6.93
12.30 1
18.29 1,
54.75
4470.00
50.00
50.00
33.20
180.00
GhVjD TERRACE
DEMAND/WARRANT REGISTER NO. 83-112
PAGE NO
DATE 05/26/83
JCHER
NO
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNTCHG'D
INV NO
AMOUNT
NO.
AMOUNT
LOCAL MILEAGE,COYLE
10-4120-271
13.87
1151
46.95
A14IELIS LANDSCAPING SERVICE
MA1NT.DN PARK 5/83
13-4430-245
1390.00
11152
1390.00 '
DEFERRED COMPENSATION PLAN
DEF.0O3%1P.P/R EN-D.4/22/83
0-2164-000
678.00
DEF.COMP.P/R END.4/22/83
0-2170-000
10.47
DEF.COMP.P/R EN0.4/22/83
0-4120-140
548.78
DEF.CO!AP.P/R Ei4D.4/22/83
0-4125-140
362.06
OEF.COMP.P/R ENID.4/22/83
0-4140-140
553.01
DEF.COAP.P/R E!vD.4/22/83
0-4180-140
210.25.
DEF.COIAP.P/R END.4/22/83
0-4370-140
172.21
DEF.COMP.P/P, END.4/22/83
3-4430-140
168.02
DEF.COMP.P/R EIVD.4/22/83
1-4572-140
99.73
p3752
2802.53 ,
DEF.COt,P.P/R END.5/6/83
10-2164-000
625.00
DEF.COMP.P/R END. 5/6/83
10-2170-000
101.67
DEF.COMP.P/R END.5/6/83
0;,4120-140
552.22
L;EF.COMP.P/R END.5/6/83
0-4125-140
362.06
DEF.COMP.P/R EIJD.5/6/83
0-4140-140
536.34
OEF.CO!,'P.P/R ENID.5/6/83
10-4180-140
210.25
DEF.CO!•IP.P/R EN D.5/6/83
13-4430-140
174.80
DEF.COMP.P/R EN D.5/6/83
1-4572-140
100.03
P3757
2662.37
AST VALLEY MEDICAL CLINIC
!4ED-EXAV RAVSAY
10-4120-210
32.00
11153
32.00 ti
MPLOYEES' RETIREMENT FUND
RETIRE.P/R END 4/22/83
10-2167-000
45.19
RETIRE.P/P, END 4/22/83
10-4120-140
375.96
RETIRE.P/R E14D 4/22/83
10-4125-140
248.04
RETIRE-P/R END 41/22/83
10-4140-140
314.41
RETIRE.P/R END 4/22/83
10-4180-140
144.04
RETIRE.P/R END 4/22/83
10-4370-140
117.98
RETIRE.P/R END 4/22/83
13-4430-140
115.10
RETIRE.P/R END 4/22/83
1-4572-140
68.53
P3753
1429.25
GRAIJD TERF ACE
DEMAND/WARRANT REGISTER NO.
83-112
PAGE NO.
DATE 05/26/63
JCHER
b0
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNT CHG'D
INV NO
AMOUNT
NO
AMOUNT
RETIRE.P/R END.5/6/83
0-2167-000
42.73
RETIRE.P/R END.5/6/83
0-4120-140
378.31
RETIRE.P/R END.5/6/83
0-4125-140
248.04
RETIRE.P/R END.5/6/83
0-4140-140
314.41
RETIRE.P/R END.5/6/83
0-4180-140
144.04
RETIRE.P/R EP4D.5/6/83
13-4430-140
119.75
RETIRE.P/R END.5/6/83
1-4572-140
68.53
33756
1315.81
'R. TIM ENGLE
REmovE MAIL BOX,ELIN,INATE
6-4900-255
40.00
D3750
40.00
HAZARD. BARTON/VIVIENDA
ERECT PARK SHELTER
3-4430-250
125.00.
3754
125.00
RAND TERRACE LOCK & KEY
REPAIR LOCK,FILE CABINET
13-4430-210
47.50
11154
47.50
IPS SERVICES INCORPORATED
STREET S.tiEEP. 4/26/83
1874908-255
2219
325.04
11155
325.04
& S SIGN COMI-PANY, INC.
STREET STRIPING (S&J)
0-4910-255
10370.30
3755
10370o3O
MART #4432
JANITORIAL SUPPLIES
0-4180-245
37709
24.80
11156
24.80
EAGUE OF CALIF. CITIES
LCC MEET.3/301SETH
0-4120-270
11.25
LCC MEET. 3/30/83,ED
0-4140-270
11.25
L1157
22.50
IRGIL LIVELY
CROSSI14G GUARD 5/2-5/13,
17-4910-250
114.48
11158
114.48
OMA LINDA DISPOSAL
TRASH PICK-UP 5/83,C/H
10-4180-245
33.80
GRA'.D TERRACE
DEfAAND/WARRANT REGISTER NO.
83-112
PAGE NO.
DATE 05/26/83
UCHER
NO
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNT CHG'D
INV NO.
AMOUNT
NO
AMOUNT
TRASH PICK-UP PARK 5/83
3-4430-245
43.80
1159
77.60
ICHAEL LUNA
USE OF TRUCK 4/83
0-4180-240
113.46
LOCAL r1ILEAGE.4/26-5/6,LUIO-4180-271
76.05
11160
189.51
JEAN MYERS
CROSSING GUARD 5/2-5/13
17-4910-250
127.20
11161
127.20
RKIN EXTERMINATING CO.,INC.
EXTERMINATE C/H 5/83
0-4180-245
562
50.00
1162
50.00
ETRA ENTERPRISES
(3000) ENVELOPES
1-4572-210
123.86
11163
123.E6
IVERSIDE ROCKSCAPE PRODUCTS
GRAVEL FOR BARTON RD.
12-i4631-255
17062
40.44
GRAVEL FOR BARTON RD.
2-4631-255
17069
40.44
11164
80.88
HERIFF FLOYD TIDtVELL
0/T,FUEL,MAINT.1/83-3/83
10-4410-255
4545.41
POLICE,6/83
10-4410-255
25998.00
11165
30543.41
SECURITY PACIFIC NAT'L BANK
MEET.EAST END I-tGR.5/2 SET10-4120-270
14.50
C/C MODIFICATION I✓EET.SET10-4120-270
12.10
11166
26.60
SIGNAL MAINTENANCE, INC.
MAINT. ON SIGNALS (3) 4/816-4909-255
33993
199.23
11167
199.23
SO. CALIF. EDISON COMPANY
SIGNAL,(1) 5/83,EDISON
11-4510-238
85.89
2 LIGHTS,PARK 5/83
13-4430-238
1
31.20
11168
117.09
GKAND TERRACE
DEMAND/WARRANT REGISTER NO. 83-1 12
PAGE NO.
DATE 05/26/83
UCHER
NO.
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNT CHG'D
INV NO
AMOUNT
NO
AMOUNT
0- CALIF. GAS CO;"IPANY
BILLING C/H 4/83,GAg
0-4190-238
101.58
1169
101.58
TOCKriELL 8 BINNEY
BANKER BOXES,f'ARKERS
0-4120-210
346502
28.98
BINDER
0-4140-210
346593
7.31
CLOCK -ADD MA.CH.TAPE
0-4140-210
34714
8.05
TACKY FItvGER,BINDERS,CARD
1-4572-210
347714
4.67
11170
49.01
TIGER SYSTUiS
RENT,STOREAGE CONT.5/83
10-4110-240
100921
60.00
11171
60.00
hE SUN
SUBSCRIPTION 83/84,C/M
10-4120-210
22259
96.00
11172
96.00
OSALIO VALENZUELA JR.
LOCAL NIILEAGE,3/15-4/29,
10-A180-271
a
17.75
11173
17.75
EST PUBLISHING CO.
LE6.SVC,PA,'4PHLETS 1/83-
0-4125-210
322A
65.00
11174
65.00
4/ 84
XEROX CORPORATION
COPIER RENT 4/83 C/M OFF.10-4190-240
722277
528.41
11175
528.41
AMPESE 8 DE BENEDET
RENT C/H 05/83
10-4190-242
625.00
RENT F/S 05/83
10-4410-242
100.00
11176
725.00
OM SER CO.
ANTENNA,RADIO,C/M OFFICE
10-4180-401
15199
222.60
11177
222.60
. KIN
A.W.D.REFUND,KIM
1-3114-000
7.00
11178
7,00
m
F)
GNAND TERRACE
DEMAND/WARRANT REGISTER NO
83-112
PAGE NO.
DATE 05/26/83
UCHER
NO
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNT CHG'D
INV. NO
AMOUNT
NO
AMOUNT
FRANK LEVIS
el, O.D. REFUND IFLEkNIS
1-3114-000
37.70
11179
37.70
OBERT S. MEANS CO., IN'C.
"SITE WORK COST DATA" PUB13-4430-220
846301
38.20
118C
38.20
IER 14USIC COMPANY
PA SYSTEM (C/C MEETINGS)
10-4110-220
19131
1656.78
11181
1656.78
ATTENBARGERS OFFICE SUPPLIE
COPY HOLDER
10-4421-210
3452
37.31
1182
37.31
PAYROLL
PAYROLL END. 5/6/83
10-2161-000
1454.32—
PAYROLL END. 5/6/83
10-2162-000
226.50—
PAYROLL END. 5/6/83
10-2163-000
85.55—
PAYROLL END. 5/6/83
10-2164-000
625.00—
PAYIROLL END. 5/6/83
10—,2167-000
42.73—
PAYROLL END. 5/6/83
10-2170-000
101.67-
PAYROLL END. 5/6/83
10-4110-120
750.00
PAYROLL END. 5/6/83
10-4120—I10
3050.93
PAYROLL END. 5/6/83
10-4125-110
2000.30
PAYROLL END. 5/6/83
10-4140-110
2963.15
PAYROLL EI�D. 5/6/83
10-4180-110
1161.65
PAYROLL END. 5/6/83
13-4430-110
965.76
PAYROLL EtvD. 5/6/83
1-4572-110
552.67
D
8908.69
m
n
GkAND TERRACE
DEMAND/WARRANT REGISTER NO
83-112
PAGE NO.
DATE 05/26/63
PAYEE
WARRANT CHECK
UCHER
NO
DETAIL OF DEMANDS PRESENTED
WRITTEN
DESCRIPTION
ACCOUNT CHG'D
INV NO
AMOUNT
NO
AMOUNT
KITTEN
41999.53
REPAID
27703.95
CCRUED
.00
TOTAL
6970-1.48
RECAP BY FUND
RE -PAID
'RITTEh
FUND
10
25106.03
39330.58
FUND
11
.00•-
85.89
FUND
12
.00
80.88
FUND
13
1668.43
1550,70
FUND
16
40.00
211.53
FUND
17
.00
241.68
FUND
18
.00
325.04
FUND
21
889.49
173.23
I CERTIFY THAT, TO THE BEST
F MY KNOWLEDGE, THE
AFORE
LISTED CHECKS
FOR PAYMENT
OF CITY
LIABILITIES HAVE BEEN AUDITED BY
4E AND ARE NECESSA
Y AND APPROPRIATE
EXPENDITURES
FOR THE
OPERATION OF THE CITY.
EDWARD R. CLARK
FINANCE & ADMINISTRATIVE SERVICES
OFFICER
r
�N Date: May 17, 1983
T
STAFF R SO
C R A ITEM ( ) COUNCIL ITEM (x )
AGENDA ITEM NO. /5
MEETING DATE: May 26, 1983
SUBJECT: NOTICE OF COMPLETION - BARTON ROAD & PALM LANDSCAPING
On May 12, 1983, staff conducted a final inspection of the work performed
at Barton and Palm triangle. Staff feels the work was completed in a
professional manner, in addition staff has received all as -built drawings
and guarantees. Staff feels the filing of a "Notice of Completion" is in
order.
Staff recommends that the Agency:
APPROVE THE NOTICE OF COMPLETION FOR THE CONSTRUCTION AND LANDSCAPING
PROJECT AS AWARDED TO AMERICAN WEST LANDSCAPE, AUTHORIZE EXECUTION BY
THE AGENCY CHAIRMAN AND RECORDATION BY THE CITY CLERK.
RA:ac
Recording Requested By:
City of Grand Terrace
When Recorded Mail.To:
CITY CLERK
City of Grand Terrace
22795 Barton Road
Grand Terrace, CA 92324
Space above this line for Recorder's use
NOTICE OF COMPLETION
Project title or description of work: Parkway Landscaping at Barton Road
and Palm Drive (GTC#83-07)
Date of completion: May 26, 1983
Name of owner: City of Grand Terrace
Interest or estate of owner: Parkway at Barton Rd. & Palm Dr.
Address of owner: 22795 Barton Road, Grand Terrace, CA 92324
Name of contractor: American West Landscape
Street address or legal description of site: Barton Rd. & Palm Dr.
Dated: Owner: CITY OF GRAND TERRACE
S"IFF REPT « `AC>
C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: MAY 26, 1983
AGENDA ITEM NO. �G
SUBJECT: CLAIM FOR CONTRIBUTION AND NEGLIGENCE
The attorney for Michael A. Kelley has filed a claim against the City for
contributing to his client's responsibility in a traffic accident which occurred on
April 23, 1982. Mr. Kelley made a left turn from the stop sign at Grand Terrace
Road onto Barton Road and struck a motorcyclist. He is being sued and his attorney
is claiming the design of the roads, the bushes on adjoining property, and the
placement of the stop sign contributed to the cause of the accident.
This matter has been r&viewed with the City Attorney.
Staff recommends that the Council:
REJECT THE CLAIM ON THE BASIS OF UNTIMELY FILING, AS RECOMMENDED BY THE CITY ATTORNEY.
TC:lo
CC44/99
Date: May 1983
(s4*)
SAF RT12.209
C R A ITEM ( ) COUNCIL ITEM (X ) MEETING DATE: May 26, 1983
AGENDA ITEM NO. 7 A /
SUBJECT: Request for Funds to Landscape Triangle, Barton & Palm
At the regular meeting of May 2, 1982, the Planning Commission informally
suggested to the staff that the landscaping within the triangle be redone.
Again, at the study session of May 16, Planning Commission requested that we
submit a brief report to the City Council requesting an appropriation of $500.00
for re -landscaping of the triangle. Although no specific proposals have been
presented as to what should be installed, it was the feeling of at least one
Commissioner that windmill palms and blooming flowers may be more appropriate
that the ivy and trees which have been recently installed.
It is my understanding that at least one of the Commissioners will be there to
address the issue and, perhaps, explain in more detail as to how the money will
be used. As I understand it, the $500.00 requested is more than sufficient
to do the job that the Planning Commission intends to do. It is the intent
to budget annually for the replacement of flowers within the triangle.
Staff recommends that the City Council:
AFTER DISCUSSION AND EXPLANATION BY THE PLANNING COMMISSIONER CONSIDER THE
PLANNING COMMISSION'S REQUEST.
JK/lbk
S`rAFF REPORT
C R A ITEM ( ) COUNCIL ITEM ( X ) MEETING DATE: 5-26-83
AGENDA ITEM NO. 7D (1)
SUBJECT: Consideration of Appointment of Barbara Bayus to Historical &
Cultural Activities Committee
The Historical & Cultural Activities Committee has requested that
Council Consider appointing Barbara Bayus to the Committee, to
fill the unexpired term of Koleta Green, to expire 6-30-86.
STAFF RECOMMENDS THAT COUNCIL:
APPOINT BARBARA BAYUS TO THE HISTORICAL & CULTURAL ACTIVITIES
COMMITTEE TO FILL THE UNEXPIRED TERM OF KOLETA GREEN TO EXPIRE
6-30-86.
ME
CITY OF GRAND TERRACE
APPLICATION FOR CITIZEN SERVICE
COMPLETE AND SUBMIT TO CITY CLERK'S OFFICE
AS A MEMBER OF HISTORICAL & CULTURAL ACTIVITIES COMMITTEE
NAME 41-4'enI4 k'.}
ADDRESS 7T��/L/
PHONE �� _ %Sin/ OCCUPATION %i�,�,y �_ �s,—,y7E ,,_=,r�i
EDUCATION: (List highest year completed and all degrees)
y
Are there any workday evenings you could not meet? Yes (-T No C ) If so,
pl ease l i st. —7�q U,eS o 11/✓7-/L �_J&4 y
Why are you interested in this position:lJ; F-
7,1F7/ 1 F I -/j ,A)
/- / /l F f!` �t%7`.E'i�t': l Td Z70/ (' /7-;V
What do you consider to be your major qualifications? Td ,"AA,eA,1
�uiLG 1416 WE Ss' TD ao- age - />7)/ rci!ll,WC�/ bt n7,
A7 y
REFERENCES:
1. f2 L/F - .23/ 77 oa//L/!I AVE /, d �;i SS /1 /
2 • AIXI Y�TT/A - //d 71-1— Fi`1_AA1 i 7
3.. C4
Please attach a written statement containing any additional information you feel would
be useful to the City Council.
H
MMISSION AND COMMITTEE REPORT MAY 2 6 1983 :
COUNCIL AGENDA ,ITEg j
COUNCIL MEETING DATEb1au 26, 1983 DATE:May 10, 1983
COMMITTEE: Crime Prevention
SUBJECT: Law Enfordement in Grand Terrace
PROBLEM: Recent City Council action indicates Grand Terrace law enforcement
will be reduced to one officer at the end of the current contract
Facts: with San Bernardino County.
1. Grand Terrace citizens feel effective law enforcement should
receive high priority consideration, based on a survey conducted
by city government in 1980.
2. The Grand Terrace Crime Prevention Committee does not consider
one officer sufficient staffing based on the present crime rate
in Grand Terrace which is at the national average, and per
capita, places our staffing below the national average.
ALTERNATIVES:
SOLUTION:
REQUESTED ACTION TO BE TAKEN BY COUNCIL AND/OR STAFF:
The committee strongly suggests that City Council reconsider the
planned reduction in force.
SYAFF REPORT
C R A ITEM ( ) COUNCIL ITEM ( X) MEETING DATE: 5-26-83
AGENDA ITEM NO. 7E (1)
SUBJECT: . Resignation of Ed O'Neal from Crime Prevention Committee
Attached is a letter of resignation from Ed O'Neal. The
Crime Prevention Committee has requested that Council
accept his resignation. The City Clerk will advertise
an opening on the Committee to fill the unexpired term
of Ed O'Neal to expire 6-30-86.
STAFF RECOMMENDS THAT COUNCIL:
ACCEPT THE RESIGNATION OF ED O'NEAL FROM THE CRIME
PREVENTION COMMITTEE, WHOSE TERM WAS TO EXPIRE 6-30-86.
ME
May 17, 1983
TO: Hugh Grant, Mayor of the city of Grand Terrace
FROM: Ed O'Neal
By means of this letter I'M resigning from the Crime
Prevention Committee effective May17, '1983•
1
MAI 171983
;ITY OF GRAND TERRACE
MAY 2 61983
COUNCIL AGENDA ITEM 2
E ERGENCY OPMATI014S COMMITTEE
April 219 1983
Minutes
The regular meeting of the Emergency Operations Committee was held on
April 219 1983 at 7:OOP•m.
MaIBERS PRESENT: Mike Harris, Chairman
Roberta Fulton
Edward Luers
Vic Pfennighausen
Donald Minesinger
STAFF PRESENT: Tom Coyle, Administrative Assistant
Tom Coyle opened the meeting by presenting the first set of minutes from
this committee. The minutes were approved as presented and signed by
Chairman Mike Harris, Ed Luers volunteered to the Secretary of this
committee.
Tom Coyle discussed general areas of concern that have arisen from some
of the local problems(i.e. flooding, brush fires, etc.) that have occurred
in Grand Terrace and the surrounding communities.
Mike Harris suggested that the committee should plan the following activities:
- develop a basic outline for our plan,
- develop a schedule and milestone for this plan, and
- obtain other similar plans from communities such as ours.
Tom Coyle stated he would obtain the state OES format guideline and Emergency
Plans from other communities.
Mike Harris suggested to Tom Coyle that the city should investigate the
possible legal concerns for the use of churches, schoolsg etc. for emerg-
ency operations. `'`
The nest scheduled meeting of this committee will be on 19 Mayt 1983 at 7:OOp.me
The agenda for this meeting is: - develop plan outline
- review Calif. OES format guideline
Respectfully submitted,
IIriERGENCY 'OPERATIONS COMNIITTEE
Date: C
l�� 12-5.142 STAFF REPIRT0
C R A ITEM ( ) COUNCIL ITEM ( x )
AGENDA ITEM NO. —�
MEETING DATE: May 26, 1983
FOR YOUR INFORMATION
SUBJECT: Demolition of Abandoned Building Located at 12610 Michigan St,
Assessor's Parcel No. 277-411-01 _ .
At their regular City Council meeting held on January 27, 1983, the City Council
took the following actions:
A) Serve the Notice of Defects and make provisions for a hearing if requested
by Ms. Elizabeth J. Hill, the property owner. If a hearing is requested, the
City Attorney will recommend a Hearing Officer.
B) Authorize the Director of Building and Safety to proceed with the preparation
of plans and specifications and to authorize a bid request for demolition of
the structure located at 12610 Michigan, if the rehabilitation work is not
completed by the owner as set forth in the Uniform Building Code.
Since then,staff has undertaken the following steps:
1) On February 17, 1983, Mr. Bob M. Stewart sent a letter, through Certified Mail,
to Ms. Elizabeth J. Hill regarding the list of deficiencies that were found
during his inspection. On February 17, 1983 a "DO NOT ENTER" sign was posted
on the subject property. Ms. Hill did not pick up this letter until March 2,
1983.
2) On March 4, 1983, Mr. Stewart sent Ms. Hill a transmittal with a copy of the
Notice of Pendency of Administrative Proceedings dated February 16, 1983.
3) In a letter dated March 14, 1983, Ms. Hill responded to Mr. Stewart's letter
of 2/17/83 which she did not pick up until 3/2/83. She requested additional
information regarding the deficiencies that were listed.
4) On March 16, 1983, Mr. Stewart sent a letter through Certified Mail to Ms. Hill
regarding the additional requirements for rehabilitation that she requested on
March 14.
6) In a letter dated March 31, 1983, from Ms. Hill to Mr. Stewart, Ms. Hill accused
the City of allowing her property to be damaged because the City did not provide
police protection.
7) On April 18, 1983, Mr. Stewart sent a letter to Mr. Ivan Hopkins, City Attorney,
requesting that he confirm that all the information regarding the Abatement of
a Public Nuisance is in order prior to preparing the plans and specifications.
Based on the attached documentation and the requirements under the County Code
Abatement requirements, the City Attorney has determined that the City proceed
in the advertisement for bids on the demolition of this structure.
N
Staff Report, May 26, 1983
Demolition - 12610 Michigan St.
-2-
Since the City Council authorized the bid advertisement at their January 27, 1983,
meeting, we will proceed with the bid opening on June 14, 1983.
AE/lbk
Attachments
(410 Date: 5/18/83
STAFF
REPdRT12-10.1018
C R A ITEM ( ) COUNCIL ITEM ()() MEETING DATE: May 26, 1983
AGENDA ITEM NO.
SUBJECT: Barton Road Reconstruction, Mt. Vernon Northeasterly to City Limits
At their study session on Tuesday, May 17, a member of the City Council expressed
concern over the structural section which has been recommended by the soils
engineer for Barton Road Reconstruction. It has been suggested that another
soils engineering firm be contacted to verify the structural section required
with a possibility of reducing the cost of the construction of Barton Road.
The original report which was prepared was at a cost of $3,300.00. If it is
the desire of the City Council, the staff would be happy to engage another
soils engineering firm to perform the investigation.
Staff recommends that the City Council:
PROVIDE DIRECTION ON THIS MATTER.
JK/lbk
Date: May 20, 1983
StAFF
T 12.242
12-10.1005
C R A ITEM ( ) COUNCIL ITEM (X) MEETING DATE: May 26, 1983
AGENDA ITEM NO.
SUBJECT: Azure Hills Church Parking Lot E Access to Fire Station
On May 11, the staff met with Mr. Bader of the Azure Hills Church to
discuss the potential additional access to the fire station. As directed
by the City Council, the staff has evaluated on a preliminary basis the
cost estimate for the construction of the parking lot within the church
property and at the same time, providing access to the rear of the fire
station through that parking lot.
Based on our discussion with Mr. Bader, we have attached a pro-rata
share of the costs that could be attributed to each, the church and the
City. These pro-rata costs should be used to develop a formula for
the final costs that would be attributable to each.
It is our opinion that the preliminary cost estimate, as presented, is
reasonable.
Staff recommends:
1. THAT THE CITY COUNCIL AUTHORIZE THE STAFF TO PROCEED
WITH THE DESIGN OF THE PARKING LOT AND ACCESS ROADWAY.
2. APPROVE, BASED ON THE ATTACHED PRELIMINARY COST ESTIMATE,
AS A FORMULA FOR SHARING OF THE FINAL COSTS TO PROCEED WITH
THE PROJECT.
3. TO PREPARE AN AGREEMENT BETWEEN THE AZURE HILLS CHURCH
AND THE CITY FOR THE REQUIRED ADDITIONAL ACCESS THROUGH THEIR
PROPERTY.
JK /Ibk
Attachment
r]
Item
1.
2.
3.
4.
5.
6.
7.
Description
Retaining wall
Removals
Fill material
AC Parking lot
Base material
driveway
A/C Paving
driveway
Driveway approach
Preliminary
Cost Estimate
Azure Hills Church Parking
Lot
& Access to
Fire Station
Est. Qty.
Cost/Unit
Total Cost
300'
25.00
7,500.00
28,000 s.f.
0.20
5,600.00
2500 c.y.
4.00
10,000.00
348 ton
30.00
10,440.00
600 ton
10.00
6,000.00
372 ton
30.00
11,160.00
800 s.f.
5.00
4,000.00
Engineering
Grading Plan & Preliminary field work
Construction staking
Total Engineer
Total Cost, Parking Lot and Access Road
No Fee Permit Issued
$54,700.00
3,125.00
1,400.00
$4,525.00
May 20, 1983
12.242
Share of
Cost
Church
City
7,500
-0-
3,200
2,400
8,500
1,500
10,440
-0-
-0-
6,000
-0-
11,160
1,000 3,000
$30,640 $24,060
4,525
$28,525
$59,255
Date: s/1s/s�!
StAFF
T
12.183
12.238
C R A ITEM ( ) COUNCIL ITEM (x ) MEETING DATE: May 26, 1983
AGENDA ITEM NO. C�
SUBJECT: Architectural Barrier Removal/Jobs Bill
On April 28, 1983, the City Council approved the use of revenues to the City of
Grand Terrace from the JOBS BILL as allocated by the San Bernardino Office of
Community Development. This Jobs Bill funding in the amount of $23,921.00 will
be used in conjunction with the City's architectural barrier removal project.
The City Council also directed staff to request additional funding from the Jobs
Bill in order to complete the Architectural Removal Project.
Based on the communication between City staff and the San Bernardino Office of
Community Development, the following has transpired:
1. There will be no additional Jobs Bill funding available to the City over
and above the City's $23,921.00 allocation. However, in the expectation that
this situation may occur, the City Council on April 28, 1983, appropriated from
balance forward $15,498.12 to complete this project.
2. According to San Bernardino County Office of Community Development, the Jobs
Bill funding will not be available until August, 1983. In order to complete this
project, the County is willing to advance the City its $23,921.00 allocation from
the County's Contingency fund; provided, that when the Jobs Bill funding does become
available, it will revert back to the County's Contingency Fund.
A letter regarding the above items will be forthcoming.
Staff recommends that the City Council authorize staff to:
1. REQUEST THE SAN BERNARDINO COUNTY BOARD OF SUPERVISORS TO ADVANCE THE CITY
ITS JOBS BILL ALLOCATION IN THE AMOUNT OF $23,921.00 THIS ADVANCE SHALL
BE TAKEN FROM THE COUNTY'S CONTINGENCY FUND.
2. REPAY THE CITY'S $23,921.00 BACK TO THE COUNTY'S CONTINGENCY FUND ONCE THE
JOBS BILL FUNDING BECOMES AVAILABLE.
AE/lbk
OFFICE OF COMMUNITY DEVELOPMENT
COUNTY OF SAN BERNARDINO
's ENVIRONMENTAL
�"T.;_ PUBLIC WORKS AGENCY
SAN BKNNARDIN 00
606 East Mill Street • San Bernardino, CA 92415 • (714) 383-2745
May 18, 1983
Mr. Seth Armstead, City Manager
City of Grand Terrace
2279S Barton Road
Grand Terrace, CA 92324
Attn: Alex Estrada
DON NEWCOME
Director
RE: IMPROVEMENTS TO THE CITY OF GRAND TERRACE ARCHITECTURAL
BARRIER REMOVAL - JOBS BILL
Dear Mr. Armstead:
This letter is in response to your request for funds in the amount
of $67,574.40 for a construction contract to be awarded to Redlands
Paving Inc. It is our understanding that you plan to award the
contract May 23, 1983 and the work should be completed prior to
the release of funds for the Jobs Bill.
Board of Supervisors' approval is needed in order to advance your
Jobs Bill allocation. Staff will place this request on the Board
Agenda and recommend approval at the earliest possible date. To
expedite this process, please obtain City Council approval for
the advance of $23,921 from County Contingency funds to be reimbursed
when the Jobs funds are released.
As for the request for additional Jobs Bill funds, be advised that
presently all available Jobs Bill funds have been allocated at this
time. The $18,119.40 you requested will have to be appropriated
from other sources.
If you have any questions, please call me at (714) 383-2945.
ENVIRO' NTA UBLIC WORKS AGENCY
OFF =NEWCOME,irector
NJ
OPMENT
DON
DN:GG:em
K � , . %/ , ,
MAY 2 01988
. I'"'. C,= r TEF,
RAGE.
ROBERT B. RIGNEY Board of Supervisors
County Admimstrative Officer John Jo ne r......... First District DAVID L. McKENNA ..... .. Third District
JACK E. PEDDY. Administrator CAL McELWAIN ......... Second District ROBERT O. TOWNSEND .... Fourth District
Envnonmentdl Public Works Agency ROBERT L. HAMMOCK ....... Fifth District
Date:
Ma 17, 1 83
S
AFF REPOtT
C R A ITEM ( ) COUNCIL ITEM Q ) MEETING DATE: May 26, 1983
AGENDA ITEM NO.
SUBJECT: CONTRACT FOR RECREATIONAL SERVICES
As directed by the City Manager, Community Service Departmental staff investigated
the feasibility of contracting out recreational services.
Pursuant to this request, staff offers the following in regards to contractors
handling local recreation services, The mere mention of contracting out of a
public service arouses debate as you well know. In the area of contracting for
recreational services, several questions arise;
* When contractors save money are they providing more efficient
service or simply less service?
Given a competitive environment, it is the profit motive
itself which promotes efficiency and lowers the overall
cost to provide the service contracted. Through careful
shopping, any government agency can benefit from the profit
motive. In discussing this question with other agencies that
contract out recreational services, I am told that it is
important for City staff not to feel threatened by comparisions.
of in-house and contract service costs, A cost effective
contract does not necessarily imply that there is always
something wrong with the way local government operates.
The comparti.ve costs to do a particular job may vary
according to a number of factors not under management
control. Any of the factors may affect the contractor's
costs and thus whether bids lower than in-house estimates
can be offered:
1) size of the service area
2) factors of density and contiguity
3) availability of alternative suppliers
4) level of service demanded by community
5) prevailing wage requirements
The last factor, prevailing wage requirement, can significantly affect
the feasibility of contracting certain recreation services, In addition,
certain characteristics of purchase -of -service contracting may give the
contractor a distinct advantage over the existing organization and enable
the contractor to realize economies unavailable to the public agency.
I have been informed that when the contractor can do the job more cheaply,
it is often for these kinds -of reasons:
Lower Personnel Costs: Contractors do not need to conform to
City pay scales. Contractors typically pay lower wages and provide fewer
fringe benefits to their non -unionized employees, Contractors often employ
proportionately fewer supervisors and leadman.
Fewer Regulations: Commercial recreation firms
have demonstrated the ability to earn added revenues
through acting as travel agents, commercial recreation
services, or obtaining the rights to sell concessions
at City functions.
Greater Flexibility: Contractors are free of
certain organizational restrictions. Contractors have
greater flexibility in managing both the size and distri-
bution of the workforce to meet uneven work requirements.
The contractor need not absorb the costs of underutilized
staff.
Economies of Scale: Contractors are organized
to do a specific function and can spread the capital costs
of that function over a number of jobs.
* Will the current city management lose control over the
services delivered?
The quesiton of control often polarizes opponents and
proponents of service contracting. Opponents of contra-
cting assert that employing an independent contractor
necessarily results in a loss of control. Locked into
a contract, the city will lose its ability to respond
to changing situations. Staff feels that although
control over some aspects of the service delivery may
be weakened, staff will regain control at a different
level. The City would no longer be limited to one
provider, but would have a number of options open.
Arrangements with contractors can be ended if those
contracting do not meet the performance specifications.
Decisionmaking becomes decentralized and is thus more
responsive to the exceptional situation.
Staff_ has found that many government agencies already hire independent
contractors to provide recreation programs and classes. These arrangement
usually involve a standard personal services contract with the specific
terms negotitated individually. Program instructors are generally
unlicensed. In some areas, program participants are usually charged
a fee, with a part of that which is returned to the agency to cover
support costs. Agencies currently contracting indiciate there are
specific benefits from this approach:
- the flexibility to provide continually changing
demanded classes and programs
- the ability to run virtually any program demanded,
even highly specialized ones, with little tax
support
- self -directed contractors will help build their
own clientele knowing lack of demand will cancel
a program
- new opportunities for community entrepreneurs and
artisans
In conclusion, it seems that there are specific advantages to
hiring commercial firms to provide more comprehensive recreation
services. Particularly with a well structured contract agreement
that is bid in the open market, the purchase of service relation-
ship may capture benefits which more traditional service arrange-
ments cannot:
- Fewer regulations impede contractors' ability
to realize efficiencies. Contractors experience
few or administrative funding delays.
Quality control may be easier to achieve through
contracting with a licensed, stable business that
is capable of dealing with the government.
- Insurance rates are in many cases lower for a
private contractor. The City would not have
to pay any associated insurance costs, since
the contractor would have to carry his own
liability insurance.
- Lower costs to users can result when a contractor
can spread costs over other profitable jobs. The
City would be able to experience the development
new programs and training at the contractors
expense.
- Community credibility is enhanced through professional
arrangements with,licensed and otherwise clearly
qualified contractors.
Staff feels that the City of Grand Terrace should consider a pilot
project for contracting recreational services. It would be beneficial
to consider such a program for Fiscal Year 83-84. Lets try it for one
year. We know that it cannot cost us any additional funds over what
has been approved in the FY 83-84 budget, and based on what I have
heard from other agencies, it will in fact bring in needed revenues.
Staff has attached to this staff report, a copy of a memorandum that Jerry
Steinke , District Administrator for the Fair Oaks Recreation and Parks
District sent staff. It shows how contracting has helped his agency.
Staff Recommends that the Council:
APPROVE STAFF CIRCULATING THE RFP FOR CONTRACTING RECREATIONAL SERVICES,
AND RETURN THE RESULTS TO COUNCIL BY JUNE 23, 1983.
RA:ac
FAIR OAKS RECREATION & PARK DISTRICT
4200 Temescal Street • Fair Oaks, California 95628 • 1916) 966-1011
.terry Steinke, District Administrator
Memorandum
To: Fair Oaks Recreation & Park District Board of Directors
Fron: Jerry Steinke, District Administrator
Dafe: September 8, 1982
Subject: Evaluation of Leisure Pro Contract - August 1, 1980 to December 31, 1982
I. BACKGROUND:
In June 1979, the Fair Oaks Recreation & Park District entered into a one year con-
tract with Leisure Pro Inc., a private company, to provide all of the recreation
services for the Fair Oaks Community. This contract came about as a result of Pro-
position 13 when the District was faced with a 66% loss of tax revenue. Upon the
conclusion of this first contract in June 1980, some $52,081 were saved this first
year. Additionally, it was learned that the quality of the programs improved and
the number of recreation activities nearly doubled.
Because of the success of the first year, the District entered into a second con-
tract fo a 2-� year period, expiring December 31, 1982. This report is a su,-,MZ'y
of that contract and the cost incurred.
II. COST ANALYSIS:
(See Attached Sheet)
III. DISADVANTAGES OF CONTRACTING:
A. Maintenance cost are increasing at an alarming rate, particularly for the
softball program.
B. Places responsibility for programs into hands of a private contractor;
however, District still retains right of direct control.
C. Fees may be slighly higher to the public but there would be fee increases
anyway. Fees still seem to remain very competitive with other agencies.
D. The general public seems to be very skeptical about the involvement of a
private contractor. People tend to blame a private contractor much quicker
than a public agency.
IV. ADVANTAGES OF CONTRACTING:
A. Reduces District overhead by the reduction of three full time personnel
and numerous part time employees.
B. Significantly reduces operational cost of the District, such as: postage,
office supplies, employee transportation, and insurances, to name a few.
BOARD OF DIRECTORS: Charles Bold —in • George Duprey • Alfred McKen=le • Berbera Scurfiekf • Shelley Spindler
C. Contractor accepts the major responsibility of handling incoming phone
calls and the receptioning.
D. Increases the number of recreation activities offered to the public be-
cause the only way the contractor can increase revenue is to add programs
not to increase program fees.
E. In reviewing the District budget, it is unlikely that the.District could
ever again economically operate a Recreation Division on its own.
F. It appears that the average annual savings to the taxpayer is about
$41,592 per year for the past 2-jF years.
V. CONCLUSIONS
It appears that there are substantial savings to the taxpayer via the contractual
method. However, those savings are decreasing due to our faltering economy as
the high price of materials, maintenance cost and labor take their toll.
The Administration of the Leisure Pro contract has been fairly simple. Over 335
years, Leisure Pro has proven them selves to be professional, trustworthy,
capable of offering a continuous quality service to the people.
Presently, the advantages of contracting still outweigh the disadvantages. As
long as this remains true, I can only recommend to the Board the continuance of
the contractual method. I would further recommend that future contract negotia-
tions take direct aim it reduces District maintenance cost and service fees.
16
410
COST ANALYSIS
1978-79 Act
2j Yr.. Cost.
1978 - 80
2j Yr. Cost
Exp. Before
W/Inflation
Act. Ems.
1980 - 82
Description Contract
Before Contract
W/Contract
Act. Exp.
Salaries, Ft
42,706
122,778
0
0
Salaries, Pt
10,458
30,067
896
12,523
Fringe Benefits
9,874
28,388
Q
TOTALS
63,038
181,233
896
12,523
SERVICES & SUPPLIES
Rec. Services
7,291
15,676
18,000
40,625
Rec. Supplies
2,680
7,705
2,100
4,533
Softball Lighting
649
1,865
1,000
5,845
Insurances
8,000
23,000
(b
MAINTENANCE, FOR:
Softball
900
2,588
2,400
17,275
Indoor Facilities
12,583
36,175
12,583
37,057
Tennis
520
1,495
320
1,500
Amphitheatre
144
415
144
630
Other Programs
400
1,150
500
1,200
Utilities(Ex.Light)
2,000
5,750
2,000
6,250
Phone
1,594
4,583
1,234
6,727
Office Supplies
1,214
3,490
330
1,745
BW. Transportation
1,580
4,543
222
0
Central Stores
1,112
3,198
600
1,243
TOTALS
40,267
111,633
41,433
124,630
FIB ASSETS
1,553
41465
0
0
TOTAL EXPE MITURFS
104,858
297,331
42,329
137,153
REVENUES
Fees/Reimbursement
13,449
38,665
2,187
6,025 (481,962)
Reimbursement Util.
Q
166
20,625
'Reimb. Office Sup.
0
648
6,515
• TOTAL REVENUE
13,449
38,665
3,001
33,165
Total Expenditures
104,858
297,331
42,329
137,153
Minus Total Revenue
13,449-
38,665
3,001-
33,165-
Net Cost
91,409
258,666
39,328
103,988
NET SAVINGS PER YEAR
52,081
41,592
HUGH J. GRANT
Mayor
JIM RIGLEY
Mayor Pro Tom
REQUEST FOR PROPOSAL
CTONYPETTAR
ROY W. NIX
RECREATIONAL PROGRAM SERVICES
BARBARAPFENNIGHAUSEN
SETH ARMSTEAD
City Manager
MYRNA ERWAY
City Clerk
REINARY
Finance Administrative
De&
Services Officer
COPY
You are invited to submit a*proposal to the City of Grand Terrace
to provide recreational services within the City of Grand Terrace. The
firm selected to provide said services will be under direct contract
with the City of Grand Terrace, and report directly to the Community
Services Director. A Request For Proposal is attached to this letter.
Its contents are intended to acquaint recreation specialists with the
proposed project, the scope of services required, and the selection
procedure.
The following shall form the basis of selection:
1) Professional qualifications of the
firm.
2) Staff availability.
3) Past experience with similar projects.
4) Time frame of proposed services.
5) Proof of insurability.
The proposal should be innovative in approach to incorporating
existing recreational programs with new programs, as well as addressing
fee generating activities. Thank you. for your attention to this RFP.
If you have any questions or wish to discuss the project, please do not
hesitate to call me at (714) 824-7226.
Sincerely,
Randall Anstine, Director
Community Services Department
PA►GE1 Q 0
22795 BARTON ROAD City Manager — City Clerk (714) 824.6621 — Engineering 825.3825
GRAND TERRACE, CA 92324 — 52 95 Finance — Planning — Community Services (714) 824-7226
M
ATTACHMENT 1
PROJECT REQUIREMENTS
REQUEST FOR PROPOSAL
CITY OF GRAND TERRACE -RECREATION SERVICES
SUBJECT SUMMARY
The City Council of the City of Grand Terrace, State of California, has found
that the public interest and welfare will be served by the solicitation of bids
for the provision of recreational services for the City of Grand Terrace. Such
services should include, but not be limited to, leisure programming, consultation
services to individuals, groups, and agencies within the City of Grand Terrace.
Program areas should be comprehensive, including: crafts and hobbies, nature
activities, playgrounds, special events, and sports. All ages should be served
from pre-school through senior citizens. It is hoped•that the contractor will
continue as many of the City's current program offerings as possible.
PART I PROJECT DESCRIPTION
All respondents will be required to state realistic recreation service goals
and objectives attainable during the contract period. In addition to goals and
objectives, respondents will submit a proposed Scope of Services that reflect the
services to be provided in meeting their goals and objectives. The Scope of Services
must provide for recreational services, community relation activities, and linkages
with other community agencies.
1. Recreation Services are Defined as Follows:
The definition of "Recreation" and the listing of typical recreational
activities that follow are intended to clarify the distinction between those
services deemed recreational and those considered as non -recreational community
activities. Recreation is any enjoyable leisure experience in which the participant
engages voluntarily, and from which he or she derives immediate satisfaction.
Recreation is an activity voluntarily engaged in during leisure and primarily
motivated by the satisfaction or pleasure received from the activity. The term
"Recreation" implies certain basic characteristics:
- the choice of activity is voluntary and
is open to the public with restriction.
- recreation occurs during leisure time.
- recreation provides activity and enjoyment
in a structured program with definite goals
and objectives.
For the purpose of this RFP, the following activities are typical of
those found in recreation programs: -
- instructional classes in sports, crafts,
games and hobbies.
- organized, supervised group games and sports. PAGE? OF 10
- any traditional leisure activity in which staff
provides training, supervision or direction.
The following activities, while providing leisure time enjoyment, are
not deemed recreational for the purposes of this RIP:
- open play time outdoors or indoors without
direct supervision and instruction.
- any traditional leisure activity in which'
participants receive no training, supervision
or direction from staff.
The following activities are considered community services, and hence
not recreational services for the purpose of this RFP:
- senior meal programs
- personal counseling, including career, legal,
family, drug and other services.
- scheduling of public meetings.
- meetings or events sponsored by clubs or groups
concerned with recreation, but not open without
restriction to the general public.
It is anticipated that respondents to this RFP will have questions about what is
and is not recreation, and the Community Services Department will assist respondents
in making determinations about proposed activities. As noted above, general criteria
for recreational activities are that the activity is voluntary, is undertaken for
enjoyment rather than a specific personal development goal, and is structured, with
staff participating in, leading and. supervising the activity closely. It is rec-
ommended that respondents consult with the Community Services Director if there
are questions about the interpretation of "Recreation," and that such consultation
occur well before the deadline for submissions.
2. Community Relations are Defined as Follows:
A. Establish and maintain a cordial relationship between the
Community Services Department, City Parks & Recreation
Committee, City of Grand Terrace, and the people who live
and work in the community.
B. Solicit community input on recreation activities.
C. Coordinate community recreation needs/requests with the Parks
and Recreation Committee, City of Grand Terrace, and other
agencies.
3. Linkages With Other Community Organizations are Defined as Follows: -
A. Develop working relationships (linkages) with community organ-
izations including schools, community service organizations,
charitable organizations, governmental organizations and others.
PACE-3 OF 10
Ln
B. Use these linkages to bring additional resources to the
community recreation program.
PART II CONTRACTING REQUIREMENTS
The contract will'be awarded to qualified i.ndividual(s); corporations or
governmental agencies who satisfy the City of Grand Terrace contracting requirements.
Such requirements include, but are not limited to:
1. Adequate Insurance Coverage.
a. Workmen's Compensation Insurance for all employees,
same will be required of all sub -contractors if any.
b. Comprehensive General and Automobile Liability Insurance of:
1. $500,000 Bodily injury, per person
2. $1,000,000 Bodily injury, each occurrence
3. $500,000 Property damage or in lieu of 1,2,and 3 above.
4. $1,000,000 Combined Single Limit per occurrence.
5. Policies shall name the City of Grand Terrace as
additional insured.
6. If offeror is a self -insured governmental entity,
please so indicate.
c. Such insurance shall be secured through a carrier satisfactory
to the City of Grand Terrace and certificates evidencing such
insurance, along with significant endorsements, shall be
delivered to the City Clerks office on or before the effective
date of this agreement. Such evidence shall specificially
identify this agreement and shall contain express conditions
that the City is .to be given at least thirty (30) days written
notice in advance of any modification or cancellation of any
policy of insurance.
d. Failure on the part of the contractor to procure or maintain
required insurance shall constitute a material breach of contract
upon which the City may immediately terminate this agreement, or
at its discretion procure or renew such insurance and pay any and
all premiums in connection therewith, and all monies so paid by
the City shall be repaid upon demand or City may offset the cost
of the premiums against any monies due contractor from City.
2. Record Keeping System (enrollment and other statistical data).
3. Evaluation and Monitoring Systems:
4. Double -Entry Bookkeeping System.
5. Affirmative Action Plan.
6. The City desires a two (2) year renewal option.
PAGE4 OFlo
PART III PROPOSAL CONTENT INFORMATION
Each proposal should reflect one year's (12 months) of operation.
must provide the following designated format:
1. Cover sheet. (Attachment "A").
2. Project Narrative.
The following must be addressed in the narrative. Please
be brief and concise:
a. Agency or Individual History/Expertise. Describe
technical expertise and experience in the area of
recreation services and knowledge of the community
in which the recreation programs will be located.
b. Project Scope of Services and hours of operation.
Describe the scope of proposed services and pro-
posed hours of operation. If the scope of services
includes services other than recreation (i.e. edu-
cational, scheduling of fields, attending conmittee
meetings, etc.) specify what hours will be devoted
to each of the other services.
c. Service Group. Address the segment of the public, .
by age group or interest, whom the program is intended
to serve.
d. Attendance Criteria. A requirement that all members of
the public be admitted to the program, or if not all
members, the precise criteria upon which participation
is to be permitted.
e. Material Requirements. The materials and supplies
required in order to conduct the program.
f. Personnel. The number of personnel required to
conduct the program and minimum staffing standards
in order to insure safety.
g. Project Timetable. Indicate anticipated start-up time
and, when recreation services will be operational. List
the percise days, number of hours per day, and carmencement
and ending times each day during which the program is to
be conducted.
h. Project Linkages/Community Resources.* Provide draft copies
of agreements, if any, with agencies that will provide
supportive services. Describe any other proposed linkages.
i. Project Staff Qualifications/Job Descriptions. Include job
descriptions with expected qualifications and duties.
j. Agnecy/Organization. Include an organizational chart of
your agency/organization including the proposed project.
k. Insurance Coverage. Describe insurance coverage including,
type, firm(s) and amount of coverage. If self -insured, so
indicate.
Respondent
PAGE50FO
M
1. Project Evaluation Process. Describe how the project
will be evaluated including:
* Service Delivery (quantity and quality)
* Community Feedback
* Program Effectiveness
m. Other Considerations. Include specific factors not
included elsewhere that support your proposal.
n. References. A minimum of three (3) client references
giving names, address and telephone numbers in each
instance.
3. Proposal Exhibits.
The following are to be included as part of the proposal:
a. Exhibit A, page 1 = Scope of Services - Goals, Objectives
and Preformance Indicators. (Sample Attached).• Describe
the goals and objectives of your proposed program and the
quantifiable indicator(s) that will be used to determine
effectiveness of the program.
b. Exhibit A, page 2 - Scope of Services - Service Delivery
Activities. (Sample Attached). Describe all service
activities provided by your program both recreational
and non -recreational. The minimum services as described
in the Project Description must be included. Quantify
all proposed services.
4. Budget
a. Exhibit B - Program Budget. ( This is
a line -item budget of all program funds, both requested
City funding, non -city funding, and program income.
b. Exhibit B1 - Personnel Schedules. ( ).
This is a description by position of proposed salary
expenses.
c. Exhibit C - Program Income Budget. This is a budget of
all funds other than City funds requested in this proposal.
All sources of funding, other than requested City funding,
utilized in the proposal must be detailed.
PART IV ASSESSMENT SELCTION PROCEDURE
1. Proposals will be assessed by a committee composed of representatives
from three or more of the following groups:
a. Parks and Recreation Committee
b. City Managers Office
c. Camninity Services Department
d. City Council
PAG E.-O F-io
2. Assessment Criteria. Proposal assessment will include, but not
be limited to, the following:
a. Agency History/Expertise
b. Amount of Recreation services provided
c. Total Services Provided
d. Additional Resources Provided (grants,. cash, 'in -kind services,et.)
e. Goals, Objectives and Performance Indicators
f. Hours of Operation
g. Program Linkages including Community Resource Development
(amount of non -City support for the program)
h. Staff Qualifications/Job Descriptions
i. Cost Effectiveness (ratio of proposed services to proposed costs)
j. Program Evaluation Process .
3. Selection Procedure.
Upon review of submitted proposals, the City of Grand Terrace will
negotiate with the first choice at a mutually acceptable agreement.
If not successful, all negotiations with this firm will be terminated
and the City of Grand Terrace will initiate negotiations with the
next choice.
4. Service Agreement.
a. City of Grand Terrace will negotiate a Service Agreement with the
Contractor selected. Terms -and conditions will be set forth in
a form agreement acceptable to both parties and shall be submitted
by the Contractor for -City of Grand Terrace consideration.
b. The final agreement must include budget limits.
c. Contractors submitting proposals must be an Equal Opportunity
Employer.
5. Proposal Response.
Proposals to provide Recreation Services for the City of Grand Terrace
must be submitted by 2:00 P.M.,,May , 1983 to the Office of the
City Clerk, 22795 Barton Road, Grand Terrace, CA. 92324.
6. Proposal Rejection.
The City may, at its sole discretion, reject all proposals submitted
in response to this Request for Proposal. In the event of any such
rejection, the City shall not be liable for any costs incurred in
connection with the preparation and submittal of a bid.
7. Contract and program must be operable by June 13, 1983.
PAGE7_oFl0
A'I'T'ACHM= ''A''
PROPOSAL COVER SHEET
I. Submitting Individual/Organization
NAME:
ADDRESS:
PHONE:
CONTACT PERSON:
II. STATUS
a. Individual b. Corporation, non-profit, tax exempt
C. Corporation,Profit .,d. Tribal Council ,e.. Government
Agency (Type )f. Other (Describe)
III. PROPOSAL
Amount of Funds Requested $
IV. SIGNATURES) AUTHORIZING SUBMISSION OF PROPOSAL
Signature
Name typed
Title
Signature
Name (typed)
Title
PAGE-8OFl�
EXHIBIT A
page 1
SCOPE OF SERVICES
GOALS, OBJECTIVES AND PERFORMANCE INDICATORS
I. PROGRAM GOAL:
II. PROGRAM OBJECTIVE(S):
III. PERFORMANCE INDICATORS FOR ABOVE OBJECTIVES:
PAGE9—OFlo
f EXHIBIT A
page 2
SCOPE OF SERVICES
SERVICE ACTIVITIES
(Sample Only - Reflect your actual proposed services. This is
intended to be a format guide only . )
I. Proposed Services - MONTHLY -
A. After School Recreation Program
1. Number of classes
2. Number of days each class per month
3. Hours per day each class
4. Number of enrollments per class
5. Monthly enrollment hours (abcbcdbehge40)
6. After school recreation will operate months per year.
7. Annual enrollment hours
B. Adult Softball
1.
Number
of
sites (divisions)
2.
Number
of
teams
3.
Number
of
persons per team
4.
Number
of
softball participants (1x2x3) per month.
C. Youth Basketball
1. Number of sites (divisions)
2.
Number
-of
teams
3.
Number
of
persons per team
4.
Number
of
participants (lx2) per month.
D. Linkages/Community Relations
1. Number of agencies/organizations contacted
2. Number of total contacts
3. Other community relation services (if any) - describe
and quantify.
E. Other
Please specify all other services you propose to provide
in A format similar to those above.
PAGElaOF O