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06/23/1983ef CITY OF GRAND TERRACE --`--- REGULAR COUNCIL MEETING TERRACE VIEW ELEMENTARY SCHOOL JUNE 23, 1983 22731 Grand Terrace Road 5:30 P.M. AGENDA * Call to Order * Invocation - Reverend Craig Miller, Highgrove United Methodist Church. * Pledge of Allegiance * Roll Call SPECIAL PRESENTATION Certified Municipal Clerk - City Clerk - (Diedre' Lingenfelter, City Clerk, City of Corona, and President of the So. Calif. City Clerks' Assoc.) CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approval of Minutes (June 9, 1983) 2. Approval of Check Register No. CRA062383 3. Status Report - Fire Station/Civic Center A. Consideration of Solar System 4. Budget Appropriation - Triangle Landscaping (Barton & Palm) - $500.00 5. Commercial Development Status Report RECESS CRA TO 7:30 P.M. FOR PUBLIC HEARING CONVENE REGULAR CITY COUNCIL MEETING 1. Items to Add/Delete 2. Approval of Minutes (June 9, 1983) 3. PUBLIC PARTICIPATION A. State Financing for Schools (Dawn Molumphy - Pres., Association of Colton Educators) Staff Recommendations Council Action Approve Approve Approve Approve . COUNCIL AGENDA J UNE 23, 1983 Page 2 of 5 4. CONSENT CALENDAR The following Consent Calendar items are lexpected to be routine and non-controversal. (They will be acted upon by the Council at one time without discussion. Any Council (Member, Staff Member, or Citizen may request tanitem be removed from the Consent Calendar r discussion. A. Approval of Check Register No. 062383 B. Authorize Mayor to Execute & City Clerk to Record Notice of Completion - Barton Rd. Sidewalk/Beautification & Drainage Structure Improvements at Pico/Darwin Project - Steve Pandza Constructors (GTC- 83-12CRA) C. Approve Letter to Legislators Supporting SB 394 (Boatwright) Regarding Limiting Trial Expenses for Capital Cases. D. Approve the following Budget Transfers for Computer Service: Amount From To $8� -�0 - -M 10-4420-255 100.00 10-4420-219 10-4420-255 564.00 FY82/83 Bal. Fwd. 10-4420-255 E. Approve Budget Transfer of $1,818.00 from FY 82/83 Bal. Fwd. to Acct. #10-4590-255 for Weed Abatement F. Approve Budget Transfer of $34,875.00 from FY 82/83 Bal. Fwd. to Acct. #10-4410-255 for FY 82/83 Law Enforcement Contract G. Reject Liability Claim No. 83-02 H. Establish a General Plan Amendment Calendar Designating the First Planning Commission Meetings of February, June, & October of Any Year as the Specified Public Hearing Dates at which General Plan Amendments will be Considered. . POUNCIL AGENDA (64 JUNE 23, 1983 Page 3 of 5 5. ORAL REPORTS A. Planning Commission B. Parks & Recreation Committee C. Historical & Cultural Activities Committee (1) Selection of City Motto D. Crime Prevention Committee (1) Consideration of Appointment of Edward Kelly to Fill Unexpired Term of Judy Rinderhagen to Expire 6/30/86 E. Emergency Operations Committee F. Police Chief G. Fire Chief H. City Engineer I. City Attorney J. City Manager K. City Council (1) Attendees - League of Calif. Cities Citrus Belt Mtg 6. UNFINISHED BUSINESS A. Bid Award - Recreational Services Program B. Bid Award - Demolition of Structure (12610 Michigan St.) C. SB 821 Funding RECONVENE COMMUNITY REDEVELOPMENT AGENCY 7. PUBLIC HEARINGS 7:30 P.M. A. CRA FY 83/84 Operational Budget & City/CRA FY 83/84 Capital Improvemennt Projects (1) A RESO&M 9WTHE04MUNITY REVELOP- MENT AGENCY OF THE CITY OF GRAND TER- RACE, CA, ADOPTING A BUDGET OF ESTIMATED REVENUES & EXPENDITURES FOR THE FISCAL YEAR OF 1983-84. ananiiRN rRA COUNCIL AGENDA JUNE 23, 1983 Page 4 of 5 B. FY 83/84 City Operational Budget (1) A RESOLUA_0N OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, ADOPTING A BUDGET OF ESTIMATED REVENUES AND EX- PENDITU S FOR 7CITY SCAL YEAR 1983-84. 3 C. A RESOLUT NI� FTHE COUNCIL OF THE CITY OF GRAND TERRACE, CA, ESTABLISHING THE FISCAL YEAR 1983-84 APPROPRIATIONS LIMIT PURSUANT TO ARTICLE XIII-B OF THE STATE CONSTITUTION AS REQUIRED BY CALIFORNIA GOVERNMENT CODE SECTION 7910. 8. NEW BUSINESS A. Landscaping/Lighting District No. 83-1 (1) Staff Presenn��t''ation Describing Boundaries (2) A RESOLUTI011bF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, ORDERING THE PREPARATION OF PLANS, SPECIFICATIONS, COST ESTIMATES, DIAGRAM, ASSESSMENT, AND "REPORT" FOR FORMATION OF THE CITY OF GRAND TERRACE LANDSCAPING AND LIGHTING DISTRICT WITHIN SAID CITY, PURSUANT TO THE PROVISIONS OF DIVISION 15, PART 2 OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA. (3) Staff Presentation - Engineer's "Report" for Formation of Landscaping/Lighting Dist��r{{ict No. RaCl (4) A RAA UTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, APPROVING THE ENGINEER'S "REPORT" FOR CERTAIN LAND- SCAPING & LIGHTING IMPROVEMENTS IN A PRO- POSED LANDSCAPING AND LIGHTING DISTRICT. (5) A i& UTIO)OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, DECLARING ITS INTENTION TO ORDER THE FORMATION OF A LANDSCAPING AND LIGHTING DISTRICT TO LEVY AND COLLECT ASSESSMENTS FOR CERTAIN IMPROVEMENTS PURSUANT TO PROVISIONS OF DIVISION 15, PART 2 OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA; AND SETTING A TIME AND PLACE FOR PUBLIC HEARING THEREON. COUNCIL AGENDA JUNE 23, 1983 Page 5 of 5 B. Accept Bonds & Authorize Mayor to Execute Agreements: TRACT 9772-2 Street: Sewer: Lndscpg: ADJOURN Performance $150,000 30,000 86,705 Labor/Mat'1 $75,000 15,000 43,353 NEXT REGULAR MEETING - THURSDAY, JULY 14, 1983 AGENDA ITEM REQUESTS MUST BE SUBMITTED IN OFFICE BY 12:00 NOON FOR THE 7/14/83 MEETING WRITING TO THE CITY CLERK'S ON JULY 6, 1983. SYAFF REP@RT C R A ITEM ( ) COUNCIL ITEM ( ) MEETING DATE: 6-23-83 AGENDA ITEM NO. SUBJECT: Special Presentation - Certified Municipal Clerk - City Clerk The Mayor will be reading a letter similar to the one attached. Diedre' Lingenfelter, City Clerk of the City of Corona, and President of the So. Calif. City Clerks' Association, indicated that she would like to'present the CMC Pin to Myrna Erway, in recognition of the CMC designation. This item has been placed first on the Agenda, since Dee has to immediately return to Corona for a Council Meeting. This certification is the result of the City Clerk attending the CEPO (Continuing Education for Public Officials) sessions in Santa Cruz the past three years, and taking other courses over the past three years. ME too The International Institute of Municipal Clerks 160 N. ALTADENA DRIVE • PASADENA, CALIF. 91107 • PHONE (213) 795-6153 BOARD OF DIRECTORS-1982.1953 lhomer M. Rtdonauer, CMC President Borough Ckrk, Municipal BNg. Borrinstom, New Jersey Os007 LyOA. Schworzkopf. CMC 1n rent President City Clerk, 00 1140 Mimagoolis, Minnesota 35415 Job S Stone, CMC 2nd Nor President Orr Ckrk, Oiry Hall Elberton, Georsio 30635 Dwotky Sode►blom, CMC 3rd rce President C1ty Clerk. City Neff Hay; Kamm; 67601 Ernest R. L4fond, CMC Ilk vice President City Clerk. CSry Hall Woonsarket, Rhode lt/and 02g95 Helen Kawasoe, CMC Sth Iris President Cky pent, City Hall Carron, C lifornle 90749 DIRECTORS-1983 Expiration Warter L. Ferguson, CMC city Clerk, City Ham ScatuNuff, Nebraska 69361 O.ries W. cress, CMC City Clerk, City Hall Wyoming, Michigan 49509 Charlotte Lunn, CMC City Ckrk, City Hall Pompano Beach, Fforide 33060 Avow Siena. CMC Tawmshfp Clerk, Mum. Bids. Sparta, AMw Jersey 07871 DIRECTORS-1984 Expiration Tarry S. Tripp, CMC City Clerk, City Hall Gonzales, Louisiana 70737 Gkndow Gourher - pry Clerk. City Hall Cl mon, Oklahoma 73601 Charles Y. Treodwell, CMC City Ckrk.Cwnprroller, City Hall Mequon, Waramin 53092 Bruce Lowrey, CMC C1y Clerk. Ciry Hall In * 1 Rdrnce, Missouri 64030 Sharon L. Berrnerrs, CMC City Clerk, City Hall C.W*n, Colorado SWOI Gladys Blennerhaesett. CMC Coy ckrk. City Ham Halifax. Now Scotia 83JJA5 DIRECTORS-1955 Expiration Edwvd Tamkkl, CMC Cl erk erk, Town Hon Manchester, Conn. OW42 Bmle Arthur, CMC perk of CommiWon Civic Cemtre Plow Mddkrown, Ohio I50I2 Margery Price. CMC pry perk. City Hon Kennewick, Washington "JM J. J. Poom CMC Bwough Clerk. 150 Boroush Dr, Scarborough, Om. M/P IN7 N. Gwb N. Ewa, CMC Jmmrdiw Part President Town perk. Town Hon Sauk Wimdsor, Comm. OWN Ms. Myrna Erway, CMC City Clerk 22795 Barton Road Grand Terrace, California 92324 Dear Ms. Erway, John J. Hunnewell, CAE Executive Director Lois Anderson Assistant Director May 13, 1983 Congratulations! It is my pleasure to inform you that you have been awarded the designation of CERTIFIED MUNICIPAL CLERK. Your name has been added to the distinguished list of IIMC members who have been so designated. A certificate is being prepared for you and will be mailed to you when ready. This is a very fine plaque, suitable for hanging in your office, and will require several weeks to be prepared. You will also be receiving a very distinctive CMC pin within the next few days. In order to disseminate this honor as widely as possible, IIMC will prepare and mail a special news release to your local news media --newspapers, radio and TV station. Please send to the IIMC headquarters in Pasadena a brief biographical sketch of yourself, including your professional and civic activities, along with the mailing addresses of your news media. If you also wish a letter of commendation from the IIMC President to be sent to your mayor, please supply the IIMC headquarters with the name of the person to whom the letter should be addressed. Clippings and pictures resulting from our members achieving the CMC designation are being collected in a Certification scrapbook which travels to the Annual Conference. We would appreciate your sending us any that result from your achieving this recognition, Sincerely yours, Joseph V. Valenti, CMC Chairman, Board of Certification JVV:Vb MAY 161983 ;ITY OF GRAND TERRACE PENDING_ CRA AFFROYAL JUN 2 3 1983 CRA AGE, CITY OF GRAND TERRACE _ 'VDA )TEM NO. COMMUNITY REDEVELOPMENT AGENCY REGULAR MEETING - JUNE 9, 1983 The regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Terrace View Elementary School, 22731 Grand Terrace Road, Grand Terrace, California, on June 9, 1983, at 5:36 p.m. PRESENT: Hugh J. Grant, Chairman Jim Rigley, Vice Chairman Tony Petta Barbara Pfennighausen _ Seth Armstead, Executive Director Ed Clark, Treasurer Ivan Hopkins, Attorney Myrna Erway, Secretary ABSENT: Roy W. Nix ITEM DELETED FROM AGENDA - Item 5 - Low & Moderate Income Housing Stu dy APPROVAL OF MINUTES (May 26, 1983) CRA-83-62 Motion by Mrs. Pfennighausen, Second by Mr. Rigley, to approve the Minutes of May 26, 1983 as presented, carried 4-0. CHECK REGISTER NO. CRA060983 CRA-83-63 Motion by Chairman Grant, Second by Mr. Rigley, to approve Check Register No. CRA060983 as presented, carried 4-0. FIRE STATION STATUS REPORT Larry Wolff, Architect, announced that the contractor for the Fire Station, Shepherd & Young, and his firm, Barmakian, Wolff, Lang, Christopher, Architects, have agreed to donate $750 to the City, to be utilized for the dedication ceremony for the Fire Station. CRA-83-64 Motion by Mr. Petta, Second by Mrs. Pfennighausen, to accept the donation of $750 from the firms of Shepherd & Young, Inc. and Barmakian, Wolff, Lang, Christopher, Architects, to be utilized for the Fire Station Dedication Ceremony, carried 4-0. The Agency Members established a Fire Station Dedication Ceremony Committee to consist of the following individuals:- The Chairman/Mayor; the Fire Chief; the Executive Director/City Manager; and the Secretary/City Clerk. Page 1 CRA - 6/9/83 CIVIC CENTER STATUS REPORT Architect Larry Wolff presented the final preliminary plans, with all the changes incorporated. Showed the present design and the previous design, and described the changes. The total reduction consists of 1,900 square feet. The height of the structure has been reduced, which will reduce heating and air conditioning costs. Displayed the exterior elevations. Requested consideration by the Agency at the next meeting relative to whether the plans are to include a 45% solar energy system, rather than 100%, for an estimated cost of approximately $50,000. Stated he would like to submit the final preliminary plans to the Planning Commission, with Agency approval, to try to get back on schedule. Stated the schedule indicates the preliminary plans were to be 100% complete on this date, and that the Agency was scheduled to authorize proceeding with the final drawings. Questioned if the Agency feels comfortable with the designs and plans as shown. The Agency indicated satisfaction. The Planning Director indicated the Planning Commission will be primarily concerned with the architectural exterior of the structure, in terms of colors and materials to be used. Felt the architect could be authorized to proceed with the structural portion of the structure. The architect indicated the materials planned for the exterior would be those presently being used on the Fire Station. y CRA-83-6#o Motion by Mr. Rigley, Second by Mrs. Pfennighausen, to approve the preliminary design of the Civic Center, with the architectural review being subject to Planning Commission approval, carried 4-0. The Solar Energy System for the Civic Center will be considered at the meeting of June 23, 1983. REDEVELOPMENT IMPLEMENTATION STRATEGY - CONSULTANT SERVICES The Finance/Administrative Services Officer stated that during the process of selecting a financial consultant, Municipal Services, Inc. had also proposed expanding the consultant services to include a review of the CRA strategy for short and long term community development, at a cost of $20,000. Indication was given at that time that a more explicit statement of work was needed. MSI submitted an amended proposal on May 26 to provide a redevelopment implementation strategy for a cost of $20,000. Recommended awarding a contract to MSI at this time to allow the consultant to incorporate the study with the general plan update and traffic circulation studies presently being conducted, to benefit the economic health of the community. Stated $10,000 had been budgeted for professional services in FY 1982-83 and FY 1983-84, and if approved, the entire $20,000 would be included in the FY 1983-84 Budget. Stated Manuel DeDios, President of MSI, is present. Page 2 CRA - 6/9/83 M n Following clarification that the Agreement between the Azure Hills Seventh Daffy Adventist Church and the CRA/City is to be presented to the Agency and Council for final approval, Motion No. CRA-83- 67 carried, 4-0. RESOLUTION NO. CRA-83-05 - A RESOLUTION OF THE COMMUNITY REDE- VELOPMENT CITY OF GRAND TERRACE, CALIFORNIA, DESIGNATING THE POSTING REQUIREMENT OF RESOLUTIONS, NOTICES, AND PUBLIC DOCUMENTS REQUIRED BY LAW TO BE PUBLISHED OR POSTED. Motion by Chairman Grant, Second by Mr. Rigley, to adopt Resolution No. CRA-83-05 carried, 4-0. COMMERCIAL DEVELOPMENT STATUS REPORT Chairman Grant read a Memorandum dated June 6, 1983 written by Ed Clark, addressed to him and the Vice Chairman, Subject: Federated Stores Stud Concerning Grand Terrace Mall, advising them of a telephone call which Mr. Clark received from Mr. Johnson, Federated Realty, indicating that as a result of a stucy conducted, Federated Realty would not pursue consideration of developing a mall in the city. Chairman Grant, with Mrs. Pfennighausen concurring, stated he does not feel the issue of economic development in this community is dead. Mr. Rigley stated he felt the statement made by Mr. Johnson that the reason his firm would not pursue this project was because they felt it would not be worth the risk of $500,000 to $1,000,000 in land offers infers there are other factors involved. Stated he recalled conversations held with Mr. Johnson indicating they would consider expenditures in the area of $200,000 - $300,000. Treasurer Ed Clark stated reference was made to the publicity this proposed project had received; stated that now that an agreement has been approved with MSI, that firm can now get involved in economic development, which will include that area. ADJOURN The regular meeting of the Community Redevelopment Agency adjourned at 6:22 p.m. The next regular meeting will be held on June 23, 1983 at 5:30 p.m. APPROVED: airman Page 4 CRA - 6/9/83 Respectfully submitted, IMF, .t__ -I UN 2 31983 PENDING CRA APPROVAL COMMUNITY REDEVELOPMENT AGENCY _CRA AGENDA ITEM NO, CITY OF GRAND TERRACE JUNE 23, 1983 CHECK REGISTER NO. CRA062383 CHECK NO. OUTSTANDING DEMANDS AS OF JUNE 23, 1983 *0 ) P1216 C G ENGINEERING (2) P1217 SHEPHERD & YOUNG *(3) P1162 CRA (SECURITY PACIFIC BANK) *(4) P1163 VOID (5) P1218 DEFERRED COMPENSATION PLAN (6) P1219 JAMES RIGLEY (7) P1220 ROY NIX (8) P1221 BARBARA PFENNIGHAUSEN (9) P1222 BARMAKIAN WOLFF LANG CHRISTOPHER A10) P1223 BELAND/ASSOCIATES, INC. (11) P1224 BROWN & NAZAREK (12) P1225 CITY OF GRAND TERRACE (13) P1226 SQUIRES LUMBER COMPANY *CHECKS RELEASED PRIOR TO CHECK REGISTER DATE G.T. GENERAL PLAN UPDATE, PHASE 1 (RESEARCH AND ANALYSIS OF EXISTING DATE) COMPLETE $ 3,800.00 PREPARE CIRCULATION ELEMENT 15% COMPLETE 1,155.00 EXPANDED CIRCULATION ELEMENT (TIME & MATERIAL) 527.95 TOTAL: CG ENGINEERING 5,482.95 PROGRESS BILLING #6 FIRE STATION CONSTRUCTION BALANCE ON CONTRACT ($282,596.39) 83,381.20 CLOSE OUT CRA CHECKING ACCOUNT AT VALLEY BANK 604.94 CLERICAL ERROR MEDICAL INSURANCE FOR GRANT & PETTA, DEFERRED COMP. FOR NIX 350.00 AGENCY DIRECTORS' FRINGE FOR JUNE 1983 150.00 AGENCY DIRECTORS' FRINGE FOR JUNE 1983 100.00 AGENCY DIRECTORS' FRINGE FOR JUNE 1983 150.00 6th PAYMENT ON CONSTRUCTION PHASE OF FIRE STATION 358.29 REVISION TO DESIGN DOCUMENTS 60% COMPLETE C/C 7,230.00 DATA COLLECTION/REVIEW, INTERGOVERNMENTAL IMPACT ANALYSIS, ECONOMIC BASE/MARKET SUPPORT COMPLETE 900.00 LEGAL SERVICES FOR MARCH 1983 81.25 INTEREST DUE TO CITY 6/30/83 29,415.34 CITY SERVICES FOR 4th QUARTER FY 82/83 49,935.63 TOTAL: CITY $;79,350.97 PAINT & ELECTRICAL WIRE,BARTON/PALM TRIANGLE 55:30 TOTAL: $176.394.90 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF C LIABIL S H VE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF CRA. DWARD R. CLARK.TREASUR R Date: June 17, 1983 S AFF REPIRT 6�0 C R A ITEM (XX4 COUNCIL ITEM ( ) MEETING DATE: June 23, 1983 AGENDA ITEM NO. I f SUBJECT: FUNDS FOR ADDITIONAL LANDSCAPING OF BARTON/PALM TRIANGLE PLANNING COMMISSION REQUEST) Council approved $500 for the Subject Project in the 6-9-83 Council Meeting. This project should have been approved by CRA Agency. Staff Recommends Agency: A. APPROVE TRANSFER OF $500 TO LINE ITEM 22-4932-255 (CONTRACTURAL SERVICES) FROM BALANCE FORWORD JUNE 30, 1983. THIS WILL INCREASE THE CURRENT CRA DEFICIT TO $392,781 ERC;ERD;gr M PENDING CITY. OUNCIL APPROVAL CITY OF GRAND TERRACE COUNCIL MINUTES REGULAR MEETING - JUNE 9, 1983 JUN 2 3 1983 'COUNCIL AGENDA ITEM Z f— A regular Meeting of the City Council of the City of Grand Terrace was called to order at the Terrace View Elementary School, 22731 Grand Terrace Road, Grand Terrace, California, on June 9, 1983, at 6:22 p.m. PRESENT: Hugh J. Grant, Mayor Jim Rigley, Mayor Pro Tempore Tony Petta, Councilman Barbara Pfennighausen, Councilwoman Seth Armstead, City Manager Ivan Hopkins, City Attorney Joe Kicak, City Engineer Myrna Erway, City Clerk ABSENT: Roy W. Nix, Councilman The meeting was opened with invocation by Reverend Dale Goddard, Inland Christian Center, followed by the Pledge of Allegiance, led by Councilwoman Pfennighausen. PUBLIC PARTICIPATION Dick Rollins, 22700 DeBerry, voiced concern for the number of members who have resigned from the Crime Prevention Committee, and indicated a desire to see the programs established by that Committee continued; questioned whether he could serve on this Committee, since he already serves on the Parks & Recreation Committee. The City Attorney advised that Council establishes the committees, as advisory bodies, and the policies governing them; it would therefore be at the discretion of Council. Mr. Rollins Stated construction costs are to increase by 15% in the next 30 days; urged expediting construction bids for the Civic Center. Council discussed whether or not a written policy exists relative to individuals serving on two committees; recommended that Mr. Rollins complete an application for service on the Crime Prevention Committee, to be considered at the June 23 meeting. The City Clerk advised that an application had been received from another individual, which has been awaiting the approval of the Crime Prevention Committee prior to being placed on the Agenda for Council consideration. Questioned if Council wished to consider this application, since a quorum of that Committee no longer exists. Page 1 6/9/83 n lJ Council concurred that the individual's application should be considered at the June 23 meeting. Mr. Charles Wood, 12168 Mt. Vernon, advised that he and his business associate, Mr. Louis James, have signed a lease to open a pet store fn the Stater Bros. Shopping Center, scheduled to open July I. Stated when they applied for a busines license they learned that a conditional use permit would be required prior to opening the business. Requested that Council grant a 60-day temporary conditional use permit, to allow time for the Planning Commission to consider granting a conditional use permit, since the Planning Commission will not meet again until July 11, and a public hearing is required. Provided Council with a statement of use for the pet store, and a list of signatures of all but one of the owners or managers of those businesses presently in the shopping center indicating they have no objections to his opening a pet store. He was unable to get the signature of the owner of the laundromat, since the owner is not present. The City Attorney advised that Council could approve a temporary occupancy permit, prior to review by the Planning Commission. Cautioned Mr. Woods that the Planning Commission could deny the issuance of a conditional use permit. The Planning Director stated the zoning code specifically requires a conditional use permit, prior to issuance of an occupancy permit; stated Mr. Woods was advised of the necessary process to procure a conditional use permit. In discussion, clarification was given that Council and the Planning Commission, when formulating the zoning ordinance, determined this type of use could cause some problems, and therefore should be considered on an individual basis. This business would be located between a bakery and a market. Mr. Woods indicated the waste would be disposed of in sealed plastic containers, and a small inventory of live animals would be maintained; indicated he owns a pet store in Chino, with restaurants on both sides, which is acceptable. CC-83-133 Motion by Councilman Rigley, Second by Councilwoman Pfennighausen, to grant a 60-day temporary occupany permit to Mr. Woods and Mr. James, to open a pet store in the Stater Bros. Shopping Center on July 1, with the understanding that the applicants agree that the business will be discontinued, in the event a conditional use permit is not granted by the Planning Commission, carried 4-0. APPROVAL OF MINUTES (MAY 26, 1983) CC-83-134 Motion by Councilwoman Pfennighausen, Second by Councilman Rigley, to approve the Minutes of May 26, 1983 as presented carried, 4-0. Recess was called at 6:50 p.m., and reconvened at 7:03, with all mee-ems present, except Councilman Nix. Page 2 6/9/83 CONSENT CALENDAR The following items were removed: (A) - Check Register No. 060983; (D) - Resolution relating to participation in service clubs & civic activities by city officers & supervisory employees; and (E) Budget Transfer for Street Sweeping. CC-83-135 Motion by Councilman Petta, Second by Mayor Grant, carried 4-0, to approve the following items on the Consent Calendar: RESOLUTION NO. 83-24 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, SCINDING RESOLUTION NO. 78-18 AND AMENDING THE POSTING REQUIREMENT OF ORDINANCES, RESOLUTIONS, NOTICES, & PUBLIC DOCUMENTS REQUIRED BY LAW TO BE PUBLISHED OR POSTED. RESOLUTION NO. 83-25 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, SCINDING RESOLUTION NO. 80-46, AND AMENDING THE AUTHORIZING REPRESENTATIVES TO ACQUIRE FEDERAL SURPLUS PROPERTY FROM THE CALIF. STATE AGENCY FOR SURPLUS PROPERTY. APPROVAL OF CHECK REGISTER NO. 060983 CC-83-136 Motion by Councilman Rigley, Second by Councilman Petta, to approve Check Register No. 060983, carried 3-0, with Councilwoman Pfennighausen abstaining, since Vic Pfennighausen is listed on the Check Register as a recipient of funds. RESOLUTION NO. 83-26 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, , ELATING TO PARTICIPATION IN SERVICE CLUBS & CIVIC ACTIVITIES BY CITY OFFICERS & SUPERVISORY EMPLOYEES. Following clarification that this Resolution would be used for income tax purposes only, and that the affected individuals would not be CC-83-137 reimbursed by the City for the memberships, Motion by Councilman Rigley, Second by Councilwoman Pfennighausen, to adopt Resolution No. 83-26, carried 4-0. BUDGET TRANSFER - STREET SWEEPING Councilwoman Pfennighausen stated it seems reasonable that more funds are necessary, due to the purchase of signs; however, feels the street sweeping service is not improving. CC-83- 138 Motion by Councilman Rigley, Second by Councilwoman Pfennighausen, to approve a budget transfer of $4,511 from Balance Forward to Line Item 18-4908-255 for Street Sweeping, Carried 4-0. Councilman Rigley commended the Sheriff's Officers for enforcing the "no parking" ordinance on street sweeping days, and requested they be reminded to continue. Page 3 6/9/83 PLANNING COMMISSION - FUND REQUEST TO LANDSCAPE BARTON/PALM TRIANGLE Commissioner Bill DeBenedet stated the Planning Commission had unanimously approved requesting an allocation of $500 to re -plant the triangle with six windmill palm trees, to be planted in clusters of three, and with flowering annuals. Stated the cost for a 15-gallon palm tree is $28.00, and for a flat of flowering annuals is $9.00, for a total of $248. Stated the remainder of the funds would be used for replacement later of the annuals. Stated ivy should not be located in the planter, since it will crack the masonry and will attract rodents. Felt the triangle should be attractive, since it is located in the heart of the City. Felt the palm trees will not adversely affect the masonry, since they have small roots and trunks. In discussion, Council questioned if the Planning Commission had previously approved the landscaping, if the windmill palm is on the approved tree list, and who would be responsible for the maintenance. Mr. DeBenedet stated the Planning Commission discussed the landscaping and recommended palm trees, but did not approve the landscaping; stated ivy was never mentioned. Randy Anstine stated maintenance would be a problem, and would be costly, since the annuals would have to be replaced every three months, and the maintenance personnel are not experienced in this field; most cities contract with nurseries to provide annuals; the only palm tree on the approved list is the Guadalupe Palm, and requires less maintenance. CC-83-139 Motion by Councilman Petta, Second by Mayor Grant, to approve a $500 allocation to re -landscape the Barton/Palm Triangle with Windmill Palm Trees and flowering annuals. In further discussion, Council voiced concurrence with removing the ivy; voiced concern for the cost to maintain the annuals. Councilman Petta, Commissioner DeBenedet, and John Mathews indicated a willingness to assist with the maintenance of the annuals. Councilman Petta also indicated the service clubs might be willing to assist with the maintenance as a project; felt it is a small area to maintain, and should be colorful. Following discussion, Motion No. CC-83-139 carried, 4-0. PARKS & RECREATION COMMITTEE Chairman Dick Rollins reported the following: (1) Meeting was postponed to the third Monday, to allow the Committee to consider the recreational service proposals; (2) the tree has been planted at the Park in memory of Racy Robles, with ceremorW planned in the near future. ENERGY COMMITTEE The Administrative Assistant advised that questionnaires were sent to the three Committee Members relative to the continuance of the Page 4 6/9/83 Committee, with two members recommending the Committee be dissolved, and one member recommending continuing if the meetings are held on Fridays. CC-83-140 Motion by Councilman Rigley, Second by Councilwoman Pfennighausen, to discontinue the Energy Committee at this time, to be reactivated if needed in the future, carried 4-0. HISTORICAL & CULTURAL ACTIVITIES COMMITTEE Ann Petta advised that the contest for selection of a City Motto has closed, with over 200 entries being received; the Committee has selected six entries to be presented to Council for consideration on June 23. CRIME PREVENTION COMMITTEE CC-83-141 Motion by Councilman Petta, Second by Councilman Rigley, to accept the resignation of Evelyn Strawn from the Crime Prevention Committee, with regret. Council discussed concern for the decrease in citizen participation in the committees; Mayor Grant indicated he will soon be sending a letter to the committees. Following discussion, Motion No. CC-83-141 carried, 4-0. CITY ENGINEER REPORT The City Engineer/Planning Director reported the following: (1) Planning Commission Stud Sessions are scheduled for June 13 and 20 on the General Plan Update Project; (2) The Planning Commission reviewed the proposed Motocross Track to be located at the base of Blue Mountain, and indicated a desire to visit the Motocross Track located in Calimesa; questioned if the Council Members would also like to visit, and received a positive response; indication was given that the Parks & Recreation Committee should be included; arrangements will be made by Mr. Kicak. CITY ATTORNEY REPORT The City Attorney advised that a letter of protest to the PUC relative to its decision on the Complaint filed by the City had been prepared and submitted for execution by the Mayor. CITY MANAGER REPORT Samples of silver and bronze plaques with the City's Logo on walnut bases were displayed, for consideration of purchase at a cost of $122 each, to be displayed in prominent locations such as City Hall, the Fire Station and at the Board of Supervisors. Page 5 6/91,83 CC-83-142 Following discussion, Motion by Councilwoman Pfennighausen, Second by Mayor Grant, carried 4-0 to approve the purchase of 15 bronze plaques on a walnut base, from Matthews International Corporation, Sun City, to be stored carefully and to be placed in locations at the discretion of Council. Samples of brass medallions were also displayed, for consideration of purchase, which could be distributed as momentoes of special occasions, such as the dedication ceremonies of the Fire Station and Civic Center. The cost for having the Fire Station inscribed would be $29.28, and the cost with the City's Logo inscribed would be $14.30. Action on this matter was deferred, pending receipt of additional information on the exact cost of the display box, and the possibility of receiving a better price break on the number purchased. The City Manager reported the following: (1) the collection fee for delinquent utility payments will be increased from $5.00 to $15.00 to cover administrative costs; (2) a draft copy of the law enforcement contract which is awaiting signature by the Sheriff's Department, has been provided to Council; other law enforcement proposals will be presented for consideration at a later date; (3) will meet with the Loma Linda City Manager next week relative to sharing a traffic unit; and (4) will be absent from the office 10 days, beginning June 20, for surgery. It was clarified that the traffic unit has not been discontinued, and is budgeted for FY 1983-84. COUNCIL REPORTS Councilman Petta stated the Conflict of Interest issue has been an item of con roversy for some time, with much publicity in the newspapers; feels this is a smoke screen which clouds the real issue - the future economic stability of our City. Stated the accusations by Councilwoman Pfennighausen have been merciless and damaging to his and City Manager Armstead's character, reputation and integrity. Stated the City Attorney was requested to investigate the matter, and reported that he and the City Manager were not involved in conflict of interest. Stated Councilwoman Pfennighausen subsequently requested the Grand Jury, the Department of Justice, and the FPPC to conduct an investigation; her letter contained some very serious accusations and conclusion of guilt, which was also released to the press. Councilman Petta stated he learned of the response from the judicial organizations through an article in the press, which quoted portions of a letter dated May 23 from the District Attorney to Councilwoman Pfennighausen, which gave him the impression that the two public officials were guilty as charged, but charges were not pressed due to a shortage of funds. Requested that the City Attorney summarize the sequence of events from the initial letter of accusation sent to the judicial organizations leading to the District Attorney's response. Page 6 6/9/83 440 The City Attorney stated it is his understanding that letters of inquiry were sent to the Attorney General, the FPPC, the Grand Jury and the District Attorney; understands the FPPC, the Attorney General and the Grand Jury referred the matter to the District Attorney; has a copy of the District Attorney's letter to Councilwoman Pfennighausen dated May 23; stated the newspaper also quoted from a letter dated April 11 from the District Attorney to Councilwoman Pfennighausen, but has been unable to obtain a copy of that letter; the District Attorney's Office has been unable to locate a copy of that letter. Stated it appears, from the District Attorney's May 23 response, that apparently there are budgetary constraints, that an investigation would be costly, and that if a potential conflict of interest was found to exist, the most he could do would be to tell the officials to disclose and abstain from participating in the decision -making. Felt it would be an improper use of his limited funds, since the matter is already being reviewed by all parties involved, including the media. Councilman Petta read the first three paragraphs of an article printed in the Colton Courier on June 2, with the headline "No Charges Filed Against Grand Terrace Officials." Stated the article quoted a portion of the April 11 letter from the District Attorney to Councilwoman Pfennighausen, indicating it would not be appropriate to take criminal action since the two officials had not realized any gain, and should the situation change in the future, the matter would be reviewed. Questioned why the two officials and the public were not informed that the accusations were groundless, based on the District Attorney's response; why the District Attorney's April 11 letter was not released to the press at the time it was received, rather than 6 weeks later; why the District Attorney wrote two letters; why the accused were not given copies of the letters; why the issue was tried in the newspapers prior to obtaining legal response; and why the persecution is continuing - referenced Councilwoman Pfennighausen's quote in the Colton Courier relative to her desire for them to resign. Stated he and the City Manager have been exonerated; questioned the future of the City if one individual is allowed to lambast people out of office. Councilman Petta stated he felt it a privilege to live in this Country, has lived in Grand Terrace 25 years, has invested in the community and has prospered; current desire and ambition is to motivate young people to excel, and needs a good reputation to do so. Councilwoman Pfennighausen stated she can supply the letters; when the original charges were drawn up and the support material completed, copies were given to Mr. Armstead, Councilman Petta, the City Attorney and the Council Members. The City Attorney was requested to investigate, and found no cause for the charges. Stated the City Attorney commented, when he reviewed her material, that she seemed to have a great deal more than was supplied to him by the City Manager. Stated the FPPC, the Attorney General and the Grand Jury indicated they were referring the matter to the District Attorney, since it was a local issue. Wrote a letter to the District Attorney inquiring if Page 7 6/9/83 he was investigating the matter. Has copies of all letters, and has never refused to give information to anyone who has requested it; Mr. Armstead and Councilman Petta have never requested the information; stated the newspapers contacted her, indicated that Mr. Armstead had requested copies of the letters, and questioned if they should furnish them; she stated she replied that, since the letters were written to her, she would furnish them to Mr. Armstead and Councilman Petta if they requested them. Stated she is sorry things were taken out of context, and is sorry this had to happen; stated she didn't buy the property and didn't involve herself in it. Stated in other areas, other than this, has commended both individuals on their service to the City. Stated she was asked again tonight if she still feels the two individuals should resign from their office and their position with the City; stated she still contends they should, as long as they maintain the property, and the potential exists to sell the property at an unreasonable profit. Stated that was her only charge from the beginning, which still stands. Stated she has concealed nothing. Mayor Grant stated he felt that all individuals directly involved in this matter should be given the opportunity to speak; questioned the City Attorney if it would be appropriate; the City Attorney indicated it would be Council's prerogative. City Manager Armstead stated he has never felt that he was guilty; purcFa—sed the property prior to City hood, and has never tried to sell it; stated his daughter lives on the property. Feels all charges have been on speculation. Feels that accusations made in open session, "Why don't you admit you are guilty?" made by one individual acting as judge and jury, is unfair, particularly in a Council/Staff relationship; would hate to see any of the rest of Staff accused that w any . Mayor Grant advised he attended the Omnitrans, LAFC, and SANBAG Meetings —,with no items directly involving the City. Council indicated that no members would attend the Mayors/Council members Executive Forum to be held in Monterey July 20-22. ORDINANCE NO. 72 - (Second Reading) - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY T GULATING THE DISCHARGE OF WASTES INTO THE SEWERAGE SYSTEM OF THE CITY OF GRAND TERRACE. The City Attorney read the title of the Ordinance. The City Engineer advised the purpose of this ordinance is to provide regulations primarily for industrial and heavier commercial dischargers into the sanitary sewer system to comply with the requirements of the Environmental Protection Agency and state agencies. In reviewing the proposed incremental increases specifying minimal limitations, it appears that neither the City nor the affected Page 8 6/9/83 dischargers should experience major problems as a result of the ordinance. Recommended adoption. Mayor Grant opened Public Hearing on Ordinance No. 72, and closed Public Hearing, there being no testimony for or against the Ordinance. CC-83-143 Motion by Councilman Rigley, Second by Councilwoman Pfennighausen, to adopt Ordinance No. 72 by title only, carried 4-0, with Councilman Nix being absent. NON -CONFORMING SIGNS The Administrative Assistant advised that the zoning ordinance has provisions for amortizing non -conforming signs to allow the owners to receive some value from their signs prior to bringing them into conformance. Stated the City Attorney has recommended that the affected individuals be notified in advance that their signs are non -conforming, and advi-sing them of the time period allowed to bring them into conformance. A list of the non -conforming signs has been provided to Council in the Staff Report dated June 6, 1983, Subject: Non -Conforming Signs. Requested direction regarding enforcement of the sign code. Councilman Petta declared a possible conflict of interest, and removed himself from discussion and action on this matter. In discussion, Council indicated that it appeared that nearly every business sign in the City is non -conforming, and voiced,concern for the effect on the business community. CC-83-144 Motion by Councilwoman Pfennighausen, Second by Councilman Rigley, to request the Planning Commission to review the sign ordinance relative to its impact on the business community; to submit the results of the review to Council within 60 days; and to take no action against the non -conforming signs during that time period, carried 3-1, with Councilman Petta abstaining, and Councilman Nix being absent. COLTON JOINT UNIFIED SCHOOL DISTRICT REQUEST TO IMPLEMENT ORDINANCE The City Manager stated he had discussed this matter with Mr. Dick Jacobsen and Mr. Bob Rich. Stated they were unable to attend this meeting, and assumed Council would request further staffing on this matter prior to consideration of any action to be taken. Recommended further consideration of this matter. In discussion Council indicated there are marti questions to be answered by the Colton Joint Unified School District relative to those school facilities which have been closed, the number of students being bussed into Grand Terrace, and the number of students in relation to the schools' capacities. Action was deferred on this matter. Page 9 6/9/83 n u ADJOURN The regular council meeting adjourned at 8:45 p.m. The next regular meeting will be held on June 23, 1983 at 5:30 p.m. Respectfully submitted, APPROVED: Mayor Page 10 6/9/83 Date: S4f AFF REPORT C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: 6-23-83 AGENDA ITEM NO. 3A SUBJECT: Legis-lation relative to School Financing Attached is a letter from Dawn Molumphy, President, Association of Colton Educators, requesting she be allowed to address the City Council at this meeting. I called Ms. Molumphy and asked her to give me a little more information relative to what she would be discussing. She stated that presently SB 813 is being considered; that the Senate and the Assembly seem to be in favor of this legislation, but the Governor is opposed. She will be requesting and encouraging Council to write a letter to the Governor encouraging him to change his position on this legislation. SB 813 is scheduled to be considered in Committee on June 21. Since that legislation consists of 298 pages, a summary of that legislation is attached for your review. STAFF RECOMMENDS THAT COUNCIL: ALLOW DAWN MOLUMPHY TO ADDRESS COUNCIL ON THIS MATTER, SHE STATED IT WOULD TAKE APPROXIMATELY 5 MINUTES. -Association Of Colton EYucators ACE / CTA / NEA Ms. Myrna Erway City Clerk CITY OF GRAND TERRACE 22795 Barton Road Grand Terrace, CA 92324 Dear Ms. Erway: June 9, 1983 As President of the Association of Colton Educators, I would like to address the Grand Terrace City Council meeting scheduled for June 23. The subject of my address will be school finance in the State of California. Should you have any questions, you can call me at 825-0332. DM: kb .ncerely, WA *QV4CV Dawn Molumphy ACE President JUN 1319833 •I T Y OF (-,RAF\lr) TERRAI.; 165 W. Hospitality Lane • Suite 32 • San Bernardino, CA * 92408 • (714) 825-0332 May 2, 1983 SENATE COMMITTEE ON EDUCATION SUMMARY OF SENATE BILL 813 (Hart) As Amended May 2, 1983 Estimated 1983-84 Cost Over Governor's Budget (millions) 1. Cost of Living Adjustments A. Districts Provides the statutory 7.4$''average COLA $223.2 for '1983-84 on the 1982.:�-83 base which includes $50 million from SB 1326/82. Does not make up for the lost COLA in the current year. Formula does not contain_a "squeeze" on high school districts. ($223.2 million calculation includes declining enrollment alternative.) - The COLA will increase to 10% if the high $193.2 school graduation standards"andl longer school year/day are enacted. - Provides a 6% COLA in 1984-85 and thereafter. B. County Offices Provides the statutory 7.4% COLA for county $ 6.5 revenue limits. C. Special Education - Provides the statutory 7.4% COLA for special $ 53.4 (7.4 education programs for handicapped students. $ 84.4 (10.• This would increase to 10% along with district revenue limits to prevent further encroachment. 2. Minimum Revenue Guarantee - Permanently adds to district base revenue limits the amount districts would receive from a 1983-84 102% guarantee. This prevents all districts from losing revenue between 1982-83 and 1983-84. Start- ing in 1984-85 districts are funded on an ADA basis rather than revenue guarantee. $ 34.4 3. Federal Impactid (PL 874) - Funds 75% of district losses in federal impact $ 32.5 aid between 1979-80 and current year. Impact Aid Funds are counted in the equalization formula. - Funds 75% of any future losses of Impact Aid. 4. Serrano Equalization - The 1983-84 COLA is allocated on the basis of the equalization formula in AB 8 and AB 777. - In addition, low expenditure districts are $ 53.2 brought to a new statewide average per ADA expenditure level. -for their type of district. 5. Declining Enrollment The current complex declining enrollment formula $-75.5 is repealed. Instead, districts are funded on the basis of. the greater of current or prior year ADA. This will save the state money in 1984-85 and thereafter. 6. Small School District Formula Provides an alternative to the regular school $ 5.0 finance formula. - Small school districts are those defined as having fewer than 2,501 units of ADA, or an elementary district of one* school with fewer than 101 ADA. - Provides funds for replacement of unsafe school $ 3.0 busses in districts with fewer than 2,501 ADA. 7. Instructional Materials (Textbooks) Increases the per ADA funding for textbooks in $ 28.8 K-8 from $14.50 in the Governor's Budget to a new statutory base of $25.00 per ADA in 1983-84. - Provides new funding ($10.00/ADA) for textbooks at $ 12.4 the high school level. High schools have always had to pay for textbooks from regular program funds, while the Constitution requires special funding for elementary schools. 8. Summer School Permits apportionment ADA from math and science classes. $ 5.0 t 9. Adult Education - Adjusts apportionment formula and provides COLA $ 13.0 of $71 per ADA and minimum revenue limit of $1,035 per ADA. - Provides 2�% apportionment ADA growth for 1983-84. - Delays sunset date to 1986. 10. Local Tax Option - Authorizes school districts to levy limited local taxes by a rDajority vote; would not be able to levy taxes prohibited by the Constitution or preempted by the state; could not levy an amount equal to more than 5% of the average per ADA revenue limit for their type of district. -11. Deficits - Expands authority of SPI to transfer appropriations among apportionments to cover deficits. 12. Special Education Encroachment, Reduces local general fund contribution by $ 33.5 20% per year. This will reduce the encroachment of special education on the regular program. 13. 'Minimuirn Teacher Salaries - Increases first step on a district's teacher salary -schedule by 10%... State pays the difference. $ 26.3 Increases occur under same calculations for 1984-85, 1985-86 and 1986-87. No legislative intent to increase total salary schedule. 14. Administrator Training and Evaluation and Staff .Development - Provides $5,000,000 to fund Administrator $ Training and Evaluation programs. The programs are to provide training for principals to improve their management and supervisory skills. - Increase existing staff development appropriations. $ 5.0 9.6 15. Graduation ndards A. Minimum standards: - 3 years English - 2 years Math - 2 years Science - 3 years Social Studies - 1 year Fine Arts B. State Board of Education and the Superintendent of Public Instruction to develop range of compe- tencies of standards. C. Students may not be denied access to courses needed for California higher education or entry level job. State Board standards•to be designed to meet this requirement. D. Elementary districts are required to review their curric- ulum and certify it articulates with the high school • requirements. 16. Promotion and Retention Requires local governing board to develop policies regard- -ing promotion and retention of pupils. Allows local governing board to adopt policy permitting a a teacher to fail a student due to excessive absence. 17. School Year and School Day Increases Increases 1983-84 minimum school year from 175 to 180 days or by 1200 minutes at district option; prohibits any more minimum days or less minutes of instruction than'were in operation during 1982-83. Increases minimum school day each year for 1984-85, 1985-86, and 1986-87, and ties the increase to a minimum COLA each • year. 18. Teaching Mentors Classroom teachers who are responsible for supervising, supporting and assisting other teachers, particularly beginning teachers. Mentors receive additional or incentive pay commensurate $ 20.0 with additional duties. , 19. Personnel A. Allow districts to deviate from seniority to meet specific course needs. B. Require certificated employee to possess subject matter credential or teach only in major subject with general credential, unless they pass a test. C. Procedural errors do not result in dismissed charges unless they "prejudice" the case. D. Reduce hearing notice..for alleged unprofessional conduct from �0 to 30 days. E. Keep notice date for incompetence at 90 days except notice may be given up to start of fcurth quarter of the school year. F. Allow districts to dismiss first and second year proba- tionary teachers on district criteria. G. Reduce probationary period from 3 years to 2 years. Notice of non -reemployment must be given'to employee before March 15 of the second year. H. Authorize district to give notice of nonrenewal of adminis- trator's contract on 45-day-notice rather than six months. I. Gives local school boards authority over senior management classified personnel. J. Strengthens standards for certificated employee evaluations. K. Permits experimental, innovative personnel and management projects at•local level if approved in writing by exclusive employee representative unit. 20. Discipline •A. Prohibits placement of a pupil suspended by a teacher in another classroom during the period of the suspension. . B. Zliminate requirement that teacher assist suspended pupil with makeup work; authorize teacher to require makeup plus additional work. C. Provides automatic suspension (grade K-6 pupils) and automatic recommendation for expulsion (grade 7-12 pupils) for following offenses: unlawful possession of weapons, sale of drugs, robbery or extortion, in- jury to another person not in self-defense. 21. Other Clarifies definitions for administrator -teacher ratio requirements. Defines teacher as a person who is in the classroom instructing pupils at least 2/3 of the time. Removes exemption of specially funded administrator's and teachers from ratio. Effective July 1, 1984. Establish Blue Ribbon Commission on school district and county consolidation. School districts and county superintendents which operate Joint Powers Agreements for home -to -school transportation may retain any revenues as a result of implementing efficiencies. 22• - Total Estimated Cost Over Governor's 1983-84 Budget $711.3 milli 23• - Revenues (This section of SB 813 is 'double - fin' with SB 851 financing) IAlquistj , community college financ. A. Increase cigarette tax from lOC to 200 per pack effective August 1, 1983 B. Repeal sales tax exemption for candy and gum, effective August 1, 1983. C. Increase alcoholic beverage taxes and convert system to a tax at a percent -of wholesale price, effective August 1, 1983. D. Increase sales tax rate by 1/4 percent, effective July 1, 1983. Estimated. Revenue (million $221 62 104 400 E. Adopt 5 percent Bank and Corporations T ax e 'corporations with net income of $10 million uorharmore.on F. Conform state tax law 'with federal tax with respect to Medi-Cal and casualty loss deductions. BW:dd 5./02/83 0 70 55 JUN 2 3 198.E COUNCIL' AGENDA 1TF 2 7� •g CHECK REGISTER N0: 0 2383 PENDING CITY PAGE NO. 1 GRAND TERRACE COUNCIL APPROVAL DEMAND/WARRANT REGISTER NO. 83-122 UHIt 06/23/83 JCHER N0. PAYEE — DETAIL OF DEMANDS PRESENTED DESCRIPTION ACCENT PRINT & DESIGN ENVELOPES (1500) ACCOUNT CHG'D INV NO AMOUNT vvranrlim NO v i n�vn WRITTEN AMOUNT 10-4140-210 2727 69.96 11253 69.96 BASTANCHURY BOTTLED WATER BOTTLED WATER,EOC 10-4190-238 14573 8.50 BOTTLED IIATER,FINANCE 10-4190-238 14572 22.00 BOTTLED WATER,COM.SVCS. 10-4190-238 10-4190-238 14574 144575 13.00 17.50 11254 61.00 BOTTLED WATER,C/M BROWN & NAZAREK LEGAL SERVICES 3/83 10-4160-250 2856.75 11255 -'2856.75 EDWARD CLARK CSMFO,RIVERSIDE,5/17,ED 10-4140-270 10.00 CITY MGR.MEET.FONTANA 5/?10-4140-270 7.00 CMTA,CAL-POLY,6/B,ED 10-4140-270 22.00 11256 39.00 COLTON UNIFIED SCHOOL DISTRI COUNCIL MEET115/1295/26 10-4110-242 125.00 PLANNING MEET,5/2 10-4801-242 25.00 11257 150.00 COMMUNITY REDEVELOPMENT AGE COMPLETE LOAN #5 FY 82/8 10-4200-701 1000.00 11258 1000.00 THOMAS M COYLE MMASC,BUENA PARK,5/23,C0 LOCAL MILEAGEPCOYLE 10-4120-270 10-4120-271 34.95 23.30 11259 58.25 DEFERRED COMPENSATION PLAN DEF.COMP.P/R END. 6/3/83 10-2164-000 575.00 DEF.COMP.P/R END. 6/3/83 10-2170-000 9.81 DEF.COMP.P/R END. 6/3/83 10-4120-140 554.51 DEF.COMP.P/R END. 6/3/83 10-4125-140 362.06 DEF.COMP.P/R END. 6/3/83 10-4140-140 553.60 DEF.COMP.P/R END. 6/3/83 10-4180-140 - - 210.25 - DEF.COMP.P/R END. 6/3/83 13-4430-140 176.52 n GRAND TERRACE DEMAND /WARRANT REGISTER NO. 8 3 -12 2 PAYEE JCHER DETAIL OF DEMANDS PRESENTED N0. DESCRIPTION DEF.COMP.P/R END, 6/3/83 ACCOUNT CHG'D 21-4572-140 HARBER COMPANY REPAIR STREETS,VARIOUS .16-4900-255 LOCATIONS IPS SERVICES INCORPORATED STREET SWEEPING•5/13 18-4908-255 J & S SIGN COMPANY, INC. STREET STRIPINGP10% RET, 16-4910-255 VIRGIL LIVELY CROSSING GUARD 5/30-6/10 17-4910-250 LOMA LINDA DISPOSAL TRASH PICK-UP C/H 6/83 10-4180-245 TRASH PICK-UP PARK 6/83 13-4430-238 MICHAEL LUNA USE OF TRUCK 5/83PLUNA 10-4180-240 LOCAL MILEAGE15/23-6/71 10-4180-271 JEAN MYERS CROSSING GUARD 5/30-6/10 17-4910-250 PACIFIC SEWER MAINTENANCE CLEAN STORM DRAINS (5) 10-4631-255 PAINE WEBBER CASH FUND. RETIRE.P/R END. 6/3/83 10-2167-000 RETIRE.P/R END. 6/3/83 10-4120-140 RETIRE.P/R END, 6/3/83 10-4125-140 RETIRE.P/R END. 6/3/83 10-4140-140 RETIRE.P/R END. 6/3/83 10-4180-140 INV NO 266 2404 12568 PAGE NO. 2 DATE 06/23/83 WARRANT CHECK WRITTEN AMOUNT NO AMOUNT 100.03 P37671 2541,78 865.00 11260 152.36 112611 1152.26 11262 114.48 11263 33.80 43,80 1126 113.10 81.58 1126 114.48 11126 1950.00 44.37 379.88 248.04 314.41 144.04 111267 865.00 1 152;36 1 1152:261 114,481 77.601 194.681 114.481 1950.001 n GRAND TERRACE DEMAND/WARRANT REGISTER NO 83-122 PAGE NO. .3 DATE 06/23/83 ICHER NO PAYEE DETAIL OF DEMANDS PRESENTED DESCRIPTION ACCOUNT CHG'D INV NO. AMOUNT WAfynNry 1 L nclln WRITTEN NO AMOUNT RETIRE.P/R END. 6/3/83 RETIRE.P/R END. 6/3/83 13-4430-140 21-4572-140 120.93 68.53 P3768 1320.20 PETRA ENTERPRISES HOL PLANNINGACOMMISION DER 10-4801-210 15.42 11268 15.42 ' GNENDA RAMSAY LOCAL MILEAGErRAMSEY 10-4140-271 13.87 LOCAL MILEAGErRAMSEY 21-4572-271 6.13 11269 20.00 SAN BERNARDINOr COUNTY OF WEED ABATEMENT,7/1/82- 10-4590-255 -3418.00.11270 -3418.00 5/31/83 SAN BERNARDINOr COUNTY OF COUNTY CODE SUPPLEMENT,# 10-4190-210 26.49 11271 26.49 SIGNAL MAINTENANCE, INC. SIGNAL MAINT. (3) MAY 83 16-4909-255 34188 199.23 11272 199.23 SO. CALIF. EDISON COMPANY PARK LIGHTS. (2) 6/8/83 13-4430-238 24.62 SIGNAL' LIGHT (1)6/8,EDISOt16-4510-238 94.40 11273 119.02 SdUIRES LUMBER COMPANY 5X9 PLYWOODrXEROX MACHINEIO-4180-245 14885 45.00 DISCOUNT INVOICE 14885 10-4180-245 14885 4.50 LOCK,HINGES,(PARK) 13-4430-220 15618 40.77 DISCOUNTrINVOICE- #15618 13-4430-220 15618 4.08 11274 77.19 STOCKWELL b BINNEY NOTE PADS 10-4120-210 350887 9.86 NOTE PADS 10-4125-210 350887 9.87 LABELS 10-4140-210 337951 1.49 CHECK FILES. 10-4140-210 350887 24.16 11275 45;38 m GRAND TERRACE PAGE NO. DEMAND/WARRANT REGISTER NO. 83-122 DATE 06/23/83 PAYEE DETAIL OF DEMANDS PRESENTED WARRANT CHECK WRITTEN ICHER N0. DESCRIPTION ACCOUNT CHG'D INV NO. AMOUNT NO. AMOUNT TIGER SYSTEMS STORAGE BIN RENTAL 6/83 10-4110-240 1 0092 660.00 11276 60.00 PEGGY TROTTIER CMBTA MEET.FANAHEIMi - 10-4140-2T0 3657 LOCAL MILEAGE,TROTTIER 10-4140-27.1 5. .93 11277 42;50 WEST PUBLISHING CO. CALIF.CODE UPDATE 10-4190-210 80.56 11278 80.56 WIMMER COMMUNICATIONS REPAIR CASSETTE PLAYER 10-4125-246 9346 20,00 11279 20.00 XEROX CORPORATION COPIER RENT. MAY 831FIN _ 10-4190-242 854910 109.65 11280 109.65 CADILLAC PLASTICS LEXAN,BULLETIN BOARD,PARK13-4430-246 337805 178.21 11281 178.21 JAMES GOOD W.W.D.REFUND GOOD 21-3114-000 14.00 11282 14.00 FRANK LEWIS W.W.D.REFUNDP LEWIS 21-3114-000 14.00 11283 14.00 LIER MUSIC COMPANY MICROPHONE 8 CABLE 10-4190-210 19438 157.94 11284 157.94 G. ST CLAIR W.W.D.REFUND ST CLAIR 21-3114-000 11.90 11285 11.90 0. WILLOUGHBY W.W.D.REFUND WILLOUGHBY 21-3114-000 7.00 11286 7.00 (40 GRAND TERRACE DEMAND/WARRANT REGISTER NO. 83-122 PAYEE CHER DETAIL OF DEMANDS PRESENTED i0 DESCRIPTION RANT VOLSCH W.W.D.REFUND VOLSCH AYROLL PAYROLL END. 6/3/83 PAYROLL END. 6/3/83 PAYROLL END. 6/3/83 PAYROLL END. 6/3/83 PAYROLL END. 6/3/83 PAYROLL END ,---6-/3/83 '-- PAYROLL END. 6/3/83 PAYROLL END. 6/3/83 PAYROLL END. 6/3/83 PAYROLL END. 6/3/83 PAYROLL END. 6/3/83 PAYROLL END. 6/3/83 ACCOUNT CHG'D I INV. NO. I 1-3114-000 0-2161-000 0-2162-000 0-2163-000 0-2164-000 0-216T-000 0�-2470-000- 0-4120-110 0-4125-110 0-4140-110 0=4180-110 3-4430-110 1-4572-110 PAGE NO. -5 DATE 06/23/83 WARRANT CHECK WRITTEN AMOUNT NO. AMOUNT 10.99 11287 1474.90- 229.39- 76.33- 575.00- 44.37- 9.81- 3063.56 2000.30 3058.56 1161.65 975.25 552.67 0 10.991 8402,191 GRAND TERRACE DEMAND/WARRANT REGISTER NO 63-122 PAGE NO. 6 DATE 06/23/83 .rnv ICHER N0. PAYEE DETAIL OF DEMANDS PRESENTED DESCRIPTION ACCOUNT CHG'D INV NO AMOUNT vv. NO. WRITTEN�v AMOUNT 'RITTEN 13483.30 REPAID 12264.17 CCRUED .00 TOTAL 25747.47 RECAP BY'FUND RE -PAID NRITTEN FUND 10 10270,24 - 1-0443.75 FUND 13 1272.70 '283.32 FUN:+ 16 ..00 2310.89 FUND' 17 .00 228.96 FUNZ. 18 .00 152.*36 F U h D, 721.23 64.02 I CERTIFY THAT, TO THE BESS 3F MY KNOWLEDGE, T E AFOR LISTED CHECKS FOR PAYMENT OF CITY LIABILITIES HAVE BEEN AUDITED E'w 4E AND ARE NECESSA Y AND APPROPRIATE EX ENDIT RES FOR THE OPERATION OF THE CITY. Q• EDWARD R. CLARK FINANCE & ADMINISTRATIVE SERVI r DIRECTOR Date: 6/15/83 T REPC 12.196 S AFF 12.236 C R A ITEM ( ) COUNCIL ITEM ( X ) MEETING DATE: June 23, 1983 AGENDA ITEM NO. SUBJECT: Notice of Completion for Barton Road Sidewalk/Beautification Project and the Drainage Structure Improvements at Pico St. and Darwin Avenue -12_CRn) The Barton Road Sidewalk/Beautification Project and the drainage structure improvements at Pico Street and Darwin Avenue, constructed by Steve Pandza Constructors has been completed. Staff recommends that City Council: AUTHORIZE MAYOR TO EXECUTE & CITY CLERK TO RECORD NOTICE OF COMPLETION. AE/JK/lbk 0 s Recording Requested By: City of Grand Terrace When Recorded Mail To: CITY CLERK City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92324 PENDING CITY COUNCIL APPROVAL Space above this line for Recorder's use NOTICE OF COMPLETION Project title or description of work: Date of completion: June 23, 1983 Name of owner: City of Grand Terrace Barton Rd. Sidewalk Beautification & the Drainage Structure Improvements at Pico St. & Darwin Ave. (GTC#83-12-CRA) Interest or estate of owner: Public Rights -Of -Way Address of owner: 22795 Barton Road, Grand Terrace, CA 92324 Name of contractor: Steve Pandza Constructors Street address or legal description of site: Barton Rd. Sidewalk & Beauti- fication Project - North side of Barton Rd., between Mt. Vernon Ave. & Arliss Ave. Dated: STATE OF CALIFORNIA ) COUNTY OF SAN BERNARDINO) ss. CITY OF GRAND TERRACE ) Drainage Structure Improve- ment - Pico & Darwin, westerly of Mt. Vernon. Owner: CITY OF GRAND TERRACE By Mayor I am the City Clerk of the City of Grand Terrace, the public entity which executed the foregoing notice, and on whose behalf I make this verification: I have read said notice, know its contents, and the same is true. I certify under penalty of perjury that the foregoing is true and correct. City Clerk This day of , 19 . SYAFF REPORT C R A ITEM ( ) COUNCIL ITEM ( X ) MEETING DATE: 6-23-83 AGENDA ITEM NO- 4C SUBJECT: Letter supporting SB394 A copy of the Sacramento Newsletter was circulated in the Council Reading Box. A copy of the first page is attached. Councilwoman Pfennighausen requested that Council consider supporting SB 394. A proposed letter of support has been drafted, and a copy is attached. This letter would be executed by the Mayor, in behalf of the City Council. STAFF RECOMMENDS THAT COUNCIL: CONSIDER APPROVING THE SUBJECT LETTER IN SUPPORT OF SB 394. ME 0 IF THE AERAMENTO NEWSLE-WER A Report on California Legislation, Government, and Politics Policies established by Floyd Booe and Agnes Booe SACRAMENTO MAIN OFFICE —Phone (9161489-1.552 AGNES BOOS -WILDA McGRAW ELIZABETH WELLER Publisher = ---,,',-Treasurer Managing Editor (416) 489-3585 CARLOS HERNANDEZ MICKEY MAT'HIESEN -n BOB VOIGT Associate Editor Office & Circulation Southland Editor Fresno Manager 510-N. Maryland Ave- (209) 43960" Main Office Glendale 91206 (916)489-1552 (213) 538-5010 -THE SACRAMENTO NEWSLETTER (ISSN 0486-9161) is published wee I y 3362 Fulton P for $25 for 52 weeks by The Sacramento Newsletter. Inc.. Sacramento. CA 95821. - - Second -Class Postage paid at Sacramento. CA. POSTMASTER: send ADDRESS CHANGES to: THE SACRAMENTO 12 NEWSLETTER. 3362 Fulton Ave.. Sacramento. CA 9582J/j-V, MAY 2, 1951 n -COST CONTROL FOR NURDER TRIALS:. Under'the provisions- of by _§en.AAN ,T BOATWRIGHT (D-Concord), which .was unanimously approved by- -the-Sen.judiciary* � tra ryjde- I .ordina- . C ,=.on 4/27, therewouldbe increased public control.over.ex fense witnessexpenses in capital-cases.,County counsels would -be autho. ii rized to be presentat.hearings involving a defense: -application for all bearin funds to pay for investigators, experts 4, a 'other assistants.Before a county could be reimbursed for excessive nonexpert witness fees or -attorney -fees, the State Controller would have to approve the claim. Boatwright_introduced the measure in -order -to prevent in the future-.-, what he termed as "outlandish" costs incurred during the Juan Corona re-, 0 trial. Included in the,Corona trial costs were numerous liquor bills & $500 per night -hotel tabs. The total retrial costs were $4.6 million..' Boatwright charges "galled his conscience", -- stated the e 3k & felt " the,.S tate. absolutely. should not be, buying� liquor for witnesses -or invest ig, FUBLIC OPPOSITION TO TAX INCREASE LESSENS: Three out of four -.Californians-' now believe the State is financially worse off than it was a- year ago. - sac- cording to the results of a Field Poll conducted -in March. The.public I would still rather reduce spending than increase taxes, but -supports spending on education, aid to the disabled & elderly & law enforcement.- Should,tax in— creases become necessary, a majority favors alcohol & t66acc -0 -'tax, raises in preference to increasing property or personal income taxes. By,a 2-1 margin, residents support the compromise. reached in Feb.to temporarily - -in- crease the sales tax to manage the State is budget problems. ­tz DEVELOPMENTS ON THE GOVERNOR'S MANSION: SAfter former GOV. BROWN --s,igned leg- islation which authorized the sale of the controversial Governor', i mansion M DRAFT LETTER RE: SB394 (Boatwright) Senator Dan Boatwright introduced Senate Bill 394 to prevent, in the future, what he terms as "outlandish" costs incurred for murder trials, such as those incurred during the Juan Corona retrial, which included numerous liquor bills and $500 per night hotel tabs for a total retrial cost of $4.6 million. Our Council feels the State should not be funding this type of expenditure. Under the provisions of SB394, there would be increased public control over extraordinary defense witness expenses in capital cases. County counsels would be authorized to be present at all hearings involving a defense application for funds to pay for investigators, experts, and other assistants. The State Controller would have to approve any excessive claims for witness fees or attorney fees before a county could be reimbursed. Our City Council urges your support of SB394. Date: June 14, 1983 S 0y"' A F F R E PU'r*AR""1` (-5*) C R A ITEM ( ) COUNCIL ITEM (XXX) MEETING DATE: AGENDA ITEM NO. 4 42 T- SUBJECT: ADDITIONAL FUNDS FOR COMPUTER SERVICE June 23, 1983 Computer service with Alexander Grant Company costs $10,990 annually. There was only $9,500 allocated to cover this item in FY 82/83 Annual Budget. We need $1,490 to cover remaining FY 82/83 expenditures. liD Staff Recommends Council: a) TRANSFER $826 FROM LINE ITEM 10-4420-246 (MAINTENANCE AND OPERATION OF EQUIPMENT) TO 10-4420-255 (CONTRACTURAL SERVICES) b) TRANSFER $100 FROM LINE ITEM 10-4420-219 (OFFICE FURNITURE AND MINOR EQUIPMENT) TO LINE ITEM 10-4420-255 (CONTRACTURAL SERVICES) c) TRANSFER $564 FROM BALANCE FORWARD FY 82/83 TO LINE ITEM 10-4420-255, LEAVING AN ADJUSTED BALANCE FORWARD OF $91,921 ERD;gr StAFF REPC)ttTDate'1;3*' C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: June 23, 1983 AGENDA ITEM NO. !- SUBJECT: WEED ABATEMENT - TRANSFER OF FUNDS The City of Grand Terrace has two contracts aimed at controlling weeds in this City. One is for the chemical control of weed along public right -of -wady and the other is for the enforcement of the weed abatement/fire prevention program on private property. The weed abatement program is billed once a year. Our current year's bill is for $3,418. The line item in the budget for weed abatement currently has a balance of $1,600. This leave a shortfall of $1,818. Staff recommends that the Council: APPROVE TRANSFER OF FUNDS IN THE AMOUNT OF $1,818 FROM THE BALANCE FORWARD TO LINE ITEM 10-4590-255, LEAVING A REMAINING BALANCE OF $89,177. TC:Io t Date: June 17, 1983 A F F R E P 1"'R T av C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: June 23, 1983 AGENDA ITEM NO. SUBJECT: ADDITIONAL FUNDS FOR LAW ENFORCEMENT CONTRACT FY 82/83 The Council appropriated $296,981 for FY 82/83. Subject contract cost currently totals $331,856 which includes overtime, fuel and maintenance. This leaves a deficit of $34,875 for the balance of the Fiscal Year. Staff Recommends Council: A. TRANSFER $34,875 TO LINE ITEM 10-4410-255 (CONTRACTURAL SERVICES -COUNTY) FROM BALANCE FORWARD JUNE 30, 1983 LEAVING AN ADJUSTED BALANCE FORWARD OF $54,302. ERC;gr Date: 6/15/83 � tA F F R E P OiR T S (qm) E12 C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: June 23, 1983 AGENDA ITEM NO. SUBJECT: CLAIM - MICHAEL KELLEY On April 23, 1982, Mr. Kelley was in an automobile accident at the intersection of Barton Road and Grand Terrace Road. He is being sued for damages. His attorney is filing a claim for contribution and indemnification. His claim is that the City of Grand Terrace was negligent in its maintenance, contributing to the accident. Staff recommends that the Council: REJECT MR. KELLEY'S CLAIM. TC:lo LANDON MORRIS THEO DORE P POLICH, JR. DOUGLAS C PURDY JOHN K MORRIS M IC HA E L M. E DWA R D S ANDREW A KURZ JEFFREY S. BARRON JOHN P MILLER ROBERT 5 WOLFE RICHARD R SOOY CHRISTINE L.VANDERBILT JOHN C TAYLOR RONALD W SMITTER STEVEN D. MANNING CHARLES R. BONGARD ANTHONY G. BRAZIL JOHN M. LALLY JAMES M CHANTLAND GERALD P SCHNEEWEIS LARRY A. JANSEN MARC S. KATZ PAUL A. TRAFICANTE Morris, Pol i c h & Purdy ATTORNEYS AT LAW 17371 IRVINE BOULEVARD, SUITE 250 TUSTIN, CALIFORNIA 92660 TELEPHONE: (714) 832-5992 May 6, 1983 Mr. Thomas Coyle City Clerk's office City of Grand Terrace 22795 Barton Road Grand Terrace, California 92324 LOS ANGELES OFFICE SUITE 830 HILTON CENTER 900 WILSHIRE BOULEVARD LOS ANGELES, CALIFORNIA 90017 TELEPHONE' (213) 626-4347 SAN DIEGO OFFICE 5030 CAMINO DE LA SIESTA SUITE 20♦ SAN DIEGO, CALIFORNIA 92108-3173 TELEPHONE: (619) 692-2020 Re: Steven Negrette v. Michael A.Kelley/San Berdu. Co. Superior Ct. Case No. 215660 Claim for Contribution and Indenn fication Dear Mr. Coyle: This letter shall serve to memorialize our telephone conversation of May 5, 1983 wherein we discussed my client's claim for indemnification and contribution from the City'of Grand Terrace. This claim arises from a motor vehicle accident which occurred on or about April 23, 1982 at the intersection of Barton Road and Grand Terrace Road, in the City of Grand Terrace, County of San Bernardino. Enclosed herewith is a Traffic Collision Report No. 1150741-12 authored by Deputy J. R. Martinez, I.D. No. M0721. As you know, my office represents Michael Albin Kelley who is named as a defendant in a lawsuit filed by Steven Jess Negrette, San Bernardino County Superior Court Case No. 215660. The said action seeks damages for personal injuries and property damage arising from the subject automobile/motorcycle collision. The exact monetary amount of damages sought by the plaintiff has not yet been ascertained, however, I anticipate that the total damages will be less than $100,000.00. It is our position that the City of Grand Terrace, its agents and employees, etc., were negligent in failing to adequately regulate traffic one Barton Road, at or near its intersection with Grand Terrace Road. I am further informed and advised there were substantial obstructions to motorist's vision created by trees, shrubs, mailboxes, etc., which were located on the shoulder and properties abuting and adjacent to the subject roadway. The said negligence on the part of the City of Grand Terrace thereby was a proximate cause of the subject rrIIVED mAY s CA.-CY (A GRAND TERRACE Morris, Pol i ch & Purdy City of Grand Terrace City Clerk's Office/Thomas Coyle Re: Claim for Contribution and Indemnification May 6, 1983 Page -Two collision. Please notify this office of the City's acceptance or rejection of this claim made by Michael Albin Kelley. Should you have any questions, please do not hesitate to contact me. Thank you for your courtesy and cooperation. Very truly yours, MORRIS, POLICH & PURDY LAJ:dd Enclosure a Morris, Polich & Purdy LANDON MORRIS ATTORNEYS AT LAW THEODORE P. POLICH, JR. DOUGLAS C PURDY 17371 IRVINE BOULEVARD, SUITE 250 JOHN K MORRIS MICHAEL M EDWARDS TUSTIN, CALIFORNIA 92680 ANDREW A KURZ JEFFREY S.BARRON TELEPHONE: (714) 832-5992 JOHN P MILLER ROBERT S WOLFE RICHARD R. SOOY CHRISTINE L.VANDERBILT JOHN C.TAYLOR RONALD W. SMITTER June 2 19 83 STEVEN D. MANNING CHARLES R BONGARD ANTHONY G. BRAZIL JOHN M. LALLY - JAMES M. CHANTLAND GERALD P. SCHNEEWEIS LARRY A.JANSEN MARC S. KATZ PAUL A. TRAFICANTE Thomas M. Coyle Administrative Assistant City Clerk's Office CITY OF GRAND TERRACE 22795 Barton Road Grand Terrace, California 92324 Re: Steven 1egrette v. Michael A.Kelley, et al. San Bernardino Superior Court Case No. 215660 Claim for Contribution and Indeminification Dear Mr. Coyle: LOS ANGELES OFFICE SUITE 830 HILTON CENTER 900 WILSHIRE BOULEVARD LOS ANGELES, CALIFORNIA 90017 TELEPHONE: (213) 626-4347 SAN DIEGO OFFICE 5030 CAMINO DE LA SIESTA SUITE 204 SAN DIEGO, CALIFORNIA 92108-3173 TELEPHONE (619)692-2020 Purusant to your letter of May 25, 1983, I provide the following information which you requested. Please note that this information has already been provided to you in our telephone conversation as well as in my letter to you dated May 6, 1983. (1) Claimant Michael Albin Kelley, 22113 Grand Terrace Road, Grand Terrace, California 92324; (2) Notice should be sent to the undersigned at Morris, Polich & Purdy, 17371 Irvine Blvd., Ste. 250, Tustin, California, 92680, telephone number (714) 832-5992; (3) The identity of the specific City employee or employees is unknown at this time, however, claimant is informed and believes that the Street Maintenance Department, among others, are directly responsible for the damages claimed; (4) The nature and extent of injury involves indemnification and contribution for damages sought by Steven Negrette for personal injuries and property damage as alleged in the above -captioned lawsuit. The said injuries and damages arise out of the vehicular collision which occurred on or about April 23, 1982 at the intersection of Barton Road and Grand Terrace Road, in the City of Grand Terrace; and (5) The exact monetary amount of damages sought by W`{I�Il[iff J U N 8 1983 ATY OF GRAND TERRACL Morris, Pol i ch & Purdy Thomas M. Coyle Re: Negrette v. Kelley, et al. June 2, 1983 Page -Two in the above -entitled action has not yet been fully ascertained. However, claimant seeks indemnification for the whole thereof, and contribution and/or partial indemnification based upon.,:a comparative fault basis. Although this information had already been provided to you in my letter of May 6, 1983, I hope the above information will be of more specific assistance to you in the processing of this claim. Should you have any questions, please do not hesitate to contact me. very truly yours,_ MORRIS, POLICH & PURDY LAJ:dd C R A ITEM ( ) AGENDA ITEM NO. Date: June 1 , 1983 T �° 2.234StAFF 12-8..1004 COUNCIL ITEM ( X) MEETING DATE: June 23, 1983 SUBJECT: General Plan Amendment Calendar Section 65361 of the California Planning and zoning Law states, No mandatory element of a general plan shall be amended more frequently than three time; during any calendar year, which amendment or amendments may occur at any time as determined by the legislative body." During the recent development slump, the City of Grand Terrace did not have a defined General Plan Amendment Calendar for the years of 1981 and 1982. However, in recent months, the Planning staff has had numerous inquiries from developers into the pra(re-dures and time frames for the processing of General Plan Amendments. Without a definite calendar to follow, it would be possible to exceed the legal limit for General Plan Amendments within the first three Planning Commission meetings of the year. The Planning Commission at their June 6, 1983 meeting considered a staff recommendation and requested that,City Council consider the calendar stated in the following staff recommendations. THE STAFF RECOMMENDS: THAT THE CITY COUNCIL ESTABLISH A GENERAL PLAN AMENDMENT CALENDAR DESIGNATING THE FIRST PLANNING COMMISSION MEETING OF FEBRUARY, JUNE, AND OCTOBER OF ANY YEAR AS THE SPECIFIED PUBLIC HEARING AT WHICH GENERAL PLAN AMENDMENTS WILL BE CONSIDERED. JK:dlk Historical & Culal Activities Committee JUN 2 3 19a.� - COUNCIL• AGENDA ITEM � � C� Minutes of Meeting of June 6, 1983 The meeting was called to crier by Chairman Barbara Mathews at 7:00 PM. Those present were Ann Petta, Irene Mason, Hannah Laister, Betty Durate and Barbara Mathews. The minutes of the May meeting were read and accepted. Also the minutes of the special Meeting of May llth were read and accepted. City Council accepted our recommendation for a motto contest. The prizes were changed to $100 for first place and $50 for second place. 218 entries were received and six (6) were chosen by the committee for presentation to the Council. The final six were: 1. Jewel of Blue Munta in 2. Blue Mountain, Golden View 3. Honey of a Hill 4. The Blue Mountain City 5. City on the Top 6. Top of the Terrace A N 9 AR3 :I < OF r-nPANh T P-- -3A(- The City flag was discussed but final decision will be made after the motto has been chosen and prizes awarded. It was suggested that since the California flag is white that we use a dark blue background with lettering in gold and logo in white. We are looking for a company to make these flags at the best price and are planning on flags for City Hall, the Fire Station, Community Center, schools as well as the flag for the County fair. Staff is asked to let the committee know what size flags will be required. Since Betty entered the contest, she did not participate in chosing the final six entries. We are also asking the Council for guidelines for future contests and for what makes a good flyer - what- the flyer - should say, who should flyers go to, prizes, etc. It was suggested that, in addition to the two top prize winners, the other four runner- ups should receive an honorable mention prize of $5 to $10 to show some appreciation for their entering. Barbara reported that preliminary work is being done on the ampitheater which she will present to the Council on June 26th. She also reported that the council had agreed that the Historical & Cultural committee was still in charge of all cultural activities accept for the theater. Betty submitted a Treasurer's report. Barbara Bayus has been approved for membership in the committee. It was agreed to send letters to other Historical & Cultural committees in the area asking for -their suggestions on running Arts & Crafts Fairs. -At the next meeting, we will discuss having a Christmas or Fall Fair. The next meeting will be July llth. The meeting was adjourned at 8:50. R spectf illy rsubmitted., — t Date: AFF REPORT C R A ITEM ( ) COUNCIL ITEM (X ) MEETING DATE: 6-23-83 AGENDA ITEM NO. 5C(1) SUBJECT: Selection of City Motto The Historical & Cultural Activities Committee received over 200 entries for the contest to select the City Motto. They have selected the six mottos, and have listed them in order of preference, from those received. I asked Barbara Mathews if they had any of the other mottos prioritized in the event Council would like to review others. She stated that in the event Council would like to review other mottos which were received, that the matter should be referred back to -the Committee for further review. The winner is to receive $100, and 2nd Place 5s for $50.00 STAFF RECOMMENDS THAT COUNCIL: CONSIDER SELECTING THE CITY MOTTO FROM THE SIX SELECTIONS PRESENTED FROM THE HISTORICAL & CULTURAL ACTIVITIES COMMITTEE. ME MOTTOES SELECTED HISTORICAL AND CULTURAL COMMITTE JUNE 6, 1983 1. JEWEL OF BLUE MOUNTAIN 2. BLUE MOUNTAIN, GOLDEN VIEW 3. HONEY OF A HILL 4. THE BLUE MOUNTAIN CITY 5. CITY ON THE TOP 6. TOP OF THE TERRACE RFPFIUFr J U N 131983 CITY Or GRAND TERRACE Date: S1rAFF REP9RT C R A ITEM ( ) COUNCIL ITEM (X ) MEETING DATE: 6-23-83 AGENDA ITEM NO. 5D(1) SUBJECT: Crime Prevention Committee - Edward Kelly Appointment Attached is an application from Edward Kelly for appointment to the Crime Prevention Committee. As I mentioned at the ' previous Council Meeting, I have been waiting for Committee approval prior to submitting this to Council, since they normally have requested that applications not be submitted to Council until they have approved the applications. However, since there are only two members remaining, Council indicated this should be presented for consideration. Mr. Kelly has been contacted, and he is still interested in serving on the Committee, and will be present at the Council Meeting. Dick Rollins was contacted to see if he still wished to submit an application for consideration of appointment to the Crime Prevention Committee. We reviewed Council policy relative to an individual serving on more than one committee, and found nothing in writing on this subject. Dick Rollins indicated to me that he planned to discuss with the Parks & Recreation Committee, at their meeting of,June 20, the possibility of consolidating the Crime Prevention Committee with the Parks & Recreation Committee, and renaming the Committee as "Community Services Committee." He will be discussing this matter when he does his oral report at the Council Meeting. STAFF RECOMMENDS THAT COUNCIL: APPOINT EDWARD KELLY TO THE CRIME PREVENTION COMMITTEE, TO FILL THE UNEXPIRED TERM OF JUDY RINDERHAGEN, TO EXPIRE 6-30-86. ME C I T Y OF GRAND TERRACE APPLICATIO14 FOR CITIZEN SERVICE AS A MEMBER OF the Crime Prevention Committee NAME Edward L. Ke ADDRESS 22391 Ladera Street, Grand Terrace, CA 92324 PHONE 714-783-3299/877-2221 OCCUPATION Attorney/Medical Student RE�EIVEI gpR 9 19B3 EDUCATION: (list highest year completed and all degrees) T " 1A7-1,;""+nn TTnivnrci+v l.nw 4Zrhr%n11- M_P_A_ MWTT School of Government & Bus. Adm.) B.A. (Union College, Lincoln, NE); B.A. (Univ of Nebr.); Have completed two years Medical School at Loma Linda University. Are there any workday evenings you could not meet? Yes (x) No ( ) If so, Friday please list. Friday Why are you interested in this position: Civic Responsibility & Interest - What do you consider to be your major qualifications? Attorney REFERENCES: 1 . Frank Tetley, 22737 Barton Road, Grand Terrace 2. Rev. John DuNesme, Azure Hills SDA Church, Grand Terrace 3. Said Tooma, 22025 Tanager, Grand Terrace — Father -in -Law Please attach a written statement, containing any additional infor..,ation you feel would be useful to the City Council. 7 S4f AFF REPORT C R A ITEM ( ) COUNCIL ITEM ( X) MEETING DATE: 6-23-83 AGENDA ITEM NO. 5K(1) SUBJECT: League of Calif. Cities Citrus Belt Meeting - June 29 Attached is a notice announcing the date, time and place of the upcoming Citrus Belt Meeting. STAFF RECOMMENDS THAT COUNCIL: INDICATE IF ANY COUNCIL MEMBERS PLAN TO ATTEND THE MEETING, SO THE NECESSARY RESERVATIONS CAN BE MADE. ME --r too CB R,,.,.EP. CITRUS BELT DIVISION - LEAGUE OF CALIFORNIA CITIES REPRESENTING THE CITIES OF RIVERSIDE AND SAN BERNARDINO COUNTIES GENERAL ASSEMBLY MEETING Wednesday, June 29, 1983 (6:30 p.m. cocktails — 7:15 p.m. dinner) HUNGRY TIGER, REDLANDS 1040 Parkford, Redlands :ITY OF GRAND TERR/kC, (Take Ford Street exit off the I-10 Freeway) $11.25 — make all checks payable to Citrus Belt Division, League of California Cities PROGRAM SPEAKER: HARRY ARMSTRONG, MAYOR, CITY OF CLOVIS, AND PRESIDENT OF THE LEAGUE OF CALIFORNIA CITIES This will be the first official visit of our League President. In view of the State budget crisis in Sacramento, combined with other legislation which will adversely impact cities, it is important that we provide local input to the organization which represents local government. Please plan to show your support of the League of California Cities by attending this meeting. This meeting will also be the only opportunity for the Citrus Belt Division to review Resolutions being submitted by cities for consideration at the Annual Conference in October. Resolution submittals must be received at the Rancho Cucamonga City Offices prior to the General Assembly meeting. NOTE: Dinner reservations must be made by 12:00 Noon, Monde June 27, 1983. Cities will be billed for cancellations made after the deadline. See reverse side for information regarding reservations. -, SOME DETAILS REGARDING RESERVATIONS....... Reservations should be made in ADVANCE, no later than 12 Noon, Monday, June 27, 1983. Please call your reservation to the location indicated on the following list. Cities will be billed for any cancellations made after the deadline and for any "no shows". HEMET...................City Manager's Office .................. (714) 658-9411 Hemet Perris Lake Elsinore San Jacinto DESERT HOT SPRINGS...... City Manager's Office..................(619) 329-6411 Banning Indian Wells Beaumont Indio Blythe La Quinta Cathedral City Palm Desert C-VAG Palm Springs Coachella Rancho Mirage Desert Hot Springs SAN BERNARDINO.......... City Admin Office ..................(714) 383-5122 Big Bear Lake Redlands California City Rialto Colton Ridgecrest Grand Terrace San Bernardino City Loma Linda San Bernardino County VICTORVILLE.............City Manager's Office .................. (619) 245-3411 Adelanto Needles Barstow Victorville RANCHO CUCAMONGA........ City Manager's Office..................(714) 989-6422 Chino Ontario Fontana Rancho Cucamonga League Office SANBAG Montclair Upland NORCO ...............City Manager's Office .................. (714) 735-3900 Corona Riverside City Norco Riverside County It is important that we meet our deadline of 12 Noon, Monday, June 27, 1983. Please make individual contact with ALL membrs of your city council to assure that they are aware of the - meeting. Date: 6/16/83 S- AFF REPOtT 12-5.1420 C R A ITEM ( ) COUNCIL ITEM (X ) MEETING DATE: June 16, 1983 f� AGENDA ITEM NO. 6 A SUBJECT: Miss Elizabeth Hill Property, 12610 Michigan Street Prior to the City's incorporation, the problem of 12610 Michigan Street was brought to the attention of the County Environmental Health. Since that time; the City staff has had a great deal of contact with Miss Hill regarding subject property, attempting to have her bring it up to code and abate the nuisance. To this date, we have been unsuccessful. The City Council authorized staff to request proposals for demolition of the property. One proposal has been received in the amount of $1,330.00. The bid which we received from Warren Duncan, Contractor and Equipment Rentals, is valid for a period of 60 days from the date received (June 14, 1983). In the very recent past, since we advised Miss Hill that we are requesting demolition proposals, she has indicated that she intends to sell the property and if it is not sold, that she would make every effort to bring the property to code. The staff feels that Miss Hill should be given another opportunity in the interim period to attempt to make the necessary corrections, prior to awarding the contract for demolition. The staff recommends that: CITY COUNCIL TAKE NO ACTION, AT THIS TIME, REGARDING THE AWARD OF THE CONTRACT FOR DEMOLITION AT 12610 MICHIGAN STREET, BUT DIRECT THE STAFF TO CONTINUE CORRESPONDING WITH MISS HILL IN AN ATTEMPT TO CORRECT THE DEFICIENCIES. JK/lbk J Date: 6/16/83 0 TS AFFREP 12,253 C R A ITEM ( ) COUNCIL ITEM ( X ) MEETING DATE: June 23, 1983 AGENDA ITEM NO. L/I Ci SUBJECT: PntPntial Funding Pursuant to SB 821 In the past the City of Grand Terrace has been successful in obtaining funds for pedestrian facilities (sidewalks) under the appropriations pursuant to SB 821. This year within San Bernardino Associated Governments (SANBAG) $228,000 will be available to the cities within San Bernardino County who are members of SANBAG. The major criteria in being awarded such grants is that the facility which is proposed for funding under this program is used for pedestrians or bicyclists. Additional advantages are gained if such facilities would provide a link to mass transportation centers or terminals. One such location which would ideally meet that criteria is northerly side of Barton Road, westerly of Preston Street and easterly of Arliss. The installation of this sidewalk would provide a continuous pedestrian facility between Barton and the bus stop located at Mt. Vernon and -Barton. Additional consideration is given by the project selection committee to funding those projects which have certain amount of local partici- pation. It is our estimate that the construction of the sidewalk in the areas described would cost approximately $42,000. City Council should consider a local match of approximately_$7,000.00 to increase our chances of success in this application. This local match would not require additional appropriations, but would come out of the proposed budget for Barton Road Reconstruction from Mt. Vernon to the Northeasterly City Limits. it is not proposed to do any additional landscaping in that area, nor to provide irrigation system for any future landscaping, at this time. The sidewalk, which would be constructed in that area, would be a meandering sidewalk, similar to the front of Greg's Market between Arliss and Mt. Vernon, and it would be designed to accommodate the existing trees and shrubbery within the parkway, recognizing that both the trees as well as the shrubs would need trimming. The staff further proposes that the plan for the proposed sidewalk be presented to the Planning Commission at their regular meeting of July 14 for their consideration and approval. Subsequently, the plan would be presented to the City Council at their meeting following the regular Planning Commission meeting in July. Staff Report Funding - SB 821 June 23, 1983 -2- Staff recommends that: 1. THE CITY COUNCIL AUTHORIZE THE STAFF TO FILE AN APPLICATION FOR SB 821 FUNDING IN THE AMOUNT OF $35,000.00. 2. THE CITY COUNCIL AUTHORIZE THE STAFF TO UTILIZE $7,000.00 OF THE APPROPRIATIONS PROPOSED FOR BARTON ROAD IMPROVEMENTS AS A LOCAL MATCH TOWARDS THAT PROJECT. JK/lbk Attachment San Bernardino County Transportation Commission SAN BERNARDINO ASSOCIATED GOVERNMENTS A PLANNING COUNCIL OF COOPERATING INTERACTIVE GOVERNMENTS MemO Suite 401, 334 W. Third Street San Bernardino, California 92401 (714) 884-8276 TO: Potential Claimants for FY 83/84 TDA, Article 3 Funding FROM: Kerry Forsythe �`'f SUBJECT: 1983/84 TDA Article 3 Bicycle/Pedestrian Program DATE June 14, 1983 ,:.N 15 1.983 SANBAG is now accepting project proposals for inclusion in the 1983- 84, TDA, Article 3 Bicycle/Pedestrian program for the San Bernardino County area. As in the past, these project proposals will be reviewed by a special subcommittee and incorporated into a priority list. During the subcommittee review, each agency submitting a proposal will be given an opportunity to make a presentation on their candidate project(s). A copy of the evaluation criteria is attached for your information (Attachment A). Once the project priority list has been developed it will go before SANBAG's Transportation Technical Advisory Committee and the SANBAG Board for approval. Projects will be funded starting from the top of the priority list and moving down until the funds are totally allocated, or until all projects on the priority list are funded, whichever comes first. There are also some requirements that need to be met to gain the approval of the Southern California'Association of Governments (SCAG). SCAG approval is necessary to obtain funding for the projects. SCAG Approval Criteria includes the following: 1. Projects submitted for approval must be consistent with a claimant's adopted general plan or master plan for bike- ways. Only projects which are included in such plans may be approved for funding. Consistency with plans will be determined by the subregional agency. 2. Eligible projects are those which will be ready to go to construction in the fiscal year that the allocation is approved. Claims may also be submitted for reimbursement for projects completed in the just preceding fiscal year. CITIES OF- AnFl ANTn RARCTnw rwown rnv TnA! Ce%kMA%.A n�.A ..�.nA .. n..r... .... .. 2 3. Allocations for approved claims may be made for up to 100% of projects costs. However, subregional agencies in preparing project listings may allow for only partial funding of projects. 4. Design and construction of facilities must conform to the general design criteria for non -motorized facilities as outlined in the Caltrans Highway Design Manual (Section 156.4 of the Streets and Highways Code.) The above criteria should be kept in mind during the development of your agency's proposal(s). When submitting your project proposals please include the following: - A project description which describes the nature and type of project proposed for funding. The description should include important design considerations and should identify the project by location and transportation purpose(s) to be served. - A Project Information Form. (A copy of this form is included.) - A map showing the project location, limi.ts, etc. The map should show principal streets, highways, city and county boundaries and prominent landmarks. An 8 1/2" x 11" or 8 1/2" x 14" size is preferred. This information will be used in evaluating your proposed projects) and ranking them on the priority list. If your project is found to be fundable you also will need to submit an Article 3 Financial Reporting Form, at a later date, completed by claimant':s chief financial officer or certified public accountant. This form will be mailed to those agencies having projects selected for funding. Eligible Expenditures Claims may be filed under Article 3 by cities and counties for facilities provided for the exclusive use by pedestrians and bicycles, including but not limited to curb ramping projects, sidewalks, pedestrian ways, bikeways, bike racks, and bicycle storage facilities. Eligible expenditures are limited to: - Preliminary engineering leading to construction - Right of way acquisition - Construction and reconstruction - Purchase and installation of features such as benches, drinking fountains and restrooms where such features are found to be integral to the use of the facility to be constructed. 3 ,,,The Nnal due date for project proposal submittals is,. 5:00 P.M.., .July 29';1983No proposals will be accepted for inclusion in the FY 83-84 TDA Article 3 program after that time. Approximately $228,000 is available for this year's program. I will be glad to answer any additional questions that you may have. Please contact me, Kerry Forsythe, at (714) 882-8276. All proposed project submittals should be sent to: Mr. Kerry Forsythe San Bernardino Associated Governments 334 W. Third St., Suite 401 San Bernardino, CA 92401 KF:mk Attachments CL-83-191 Date:June 13, 1�93 STAFF 'REPIRT YC R A ITEM (XX) COUNCIL ITEM (XX4 MEETING DATE: June 23. 1983 SAGENDA ITEM NO. SUBJECT: APPROVAL OF CRA FY 83/84 OPERATIONAL BUD ,FT &-CAPITAL IMPROVEMENT PROJECTS FOR CITY/CRA FY 83/84 {'.. Enclosed is the CRA Operational Budget for FY *83/84 and the Capital Improvement Projects ..,updated as a result of Council/Agency Final Public Works 'Session on May 24, 1983. Note that the last columns have been changed to_,include only the Five Year Projections "'"'for FY 83/84 through FY 87/88. This column also includes Bonds/COPS payments for financing of Fire Station and Civic Center for 84/85 through FY 87/88: CRA and City Capital Improvement Projects total $1,025,348 and $857,350 respectively.. Staff Recommends Agency: 1. APPROVE THE CRA OPERATIONAL BUDGET (PAGES;1__thru_6): Y,. 2. APPROVE THE CITY/CRA FY 83/84 CAPITAL IMPROVEMENT'PROJECTS•_(PAGES�7._thru 15) 3. APPROVE A RESOLUTION ADOPTING THE CRA BUDGET OF ESTIMATED REVENUES AND EXPENDITURES FOR FY 83/84 ri_ . • c.c. Mayor Grant Mayor Pro Tem Ri.gley h Councilman Petta Councilman Nix .i Councilwoman Barbara Pfennighausen Tom Coyle Seth Armstead Joe Kicak Randy Anstine Myrna Erway Ed Clark Press (3) n z EXECUTIVE DIRECTOR'S BUDGET MESSAGE 6/23/83 FISCAL YEAR 1983 - 1984 CHAIRMAN AND MEMBERS OF THE BOARD OF THE COMMUNITY REDEVELOPMENT AGENCY: The enclosed annual expenditure budget of $1,501,375 is presented to you for your consideration. The Operational Budget totals $476,027. This includes $42,777 that is set aside for Low Income Housing. The largest parts of the Operational Budget are the 13% for City services ($172,725) and the interest expense ($220,125) due to the City. The Capital Improvement Projects total $1,025,348 or 68% of the total budget. The Capital Improvement Projects have been planned through 1987/88 to "look ahead" to meet the needs of the City. The revenue, including tax increment, other revenue, City loans, reimbursement for the fire station financing (bonds/COPs) and the balance forward, total $1,703,887. This will leave a balance forward on June 30, 1984, of $202,512. ZA amo-� Seth Armstead _ Executive Director CRA BUDGET SUMMARY PROPOSED REVENUES Tax Increment Other Revenues City Loans Bonds/COPs (Fire Dept Reimbursement) Balance Forward 6/30/83 EXPENDITURES General Operational Expense Low Income Housing Capital Improvement Projects BALANCE FORWARD 6/30/84 Z 213,887 195,294 800,800 440,558 53,348 433,250 42,777 1,025,348 6/23/83 1,703,887 1,501,375 202,512 COMMUNITY REDEVELOPMENT AGENCY CITY OF GRAND TERRACE FISCAL YEAR ESTIMATED REVENUE 1982-83 1980-81 1981-82 1982-83 1983-84 NUMBER TITLE ACTUAL ACTUAL ESTIMATED ESTIMATED 12/31/82 FUND 22 OPERATIONAL FUND 3350-000 Investment Earnings 5,411 53,044 60,000 50,000 3363-000 Mortgage Bond (1/2 of 1%) 1,373 27,687 18,000 12,500 TOTAL 6,784 80,731 78,000 62,500 FUND 23 DEBT SERVICE FUND 3110-001 Secured Taxes, Original 24,291 67,105 47,716 51,295 3110-002 Current Unsecured Taxes 259 1,143 -0- -0- 3110-003 Homeowners Property Tax Relief 1,071 1,639 -0- -0- 3110-004 Secured Taxes, Revised -0- -0- 138,277 158,383 3110-007 Secured 3 Unsecured Taxes - P/Y -0- 2,116 3,916 4,209 3110-008 Project Area Increment - County -0- -0- 123,529 132,794 TOTAL 25,621 72,003 313,438 346,681 GRAND TOTAL REVENUE 32,405 152,734 391,438 409,181 3 too COMMENTARY F] ESTIMATED REVENUE FISCAL YEAR 1983-84 NUMBER TITLE EXPLANATION FUND 22 OPERATIONAL FUND 3350-000 Investment Earnings FY 82/83 estimated on current earnings. Less investment in FY 83/84 because of money used on Capital Projects. 3363-000 Mortgage bond (1/2 of 1%) Based on City Engineer's estimate of 25 new homes. FUND 23 DEBT SERVICE FUND 3110-001 Secured Taxes, Original Based on 1% of total value ($15,317,925) X 7.5% (increase per year) X 32.79%. (95% of taxes are paid on time.) 3110-002 Unsecured Taxes CRA does not get Unsecured Taxes according to San Bernardino County Auditor/Controller's Office. 3110-003 Homeowners Property CRA does not get Homeowners Property Tax Relief according to San Bernardino County Auditor/Controller's Office. 3110-004 Secured Taxes, Revised Based on 1% of total value of Revised CRA ($41,245,437) X 7.5% (increase per year) X 35.29%. (95% of taxes are paid on time.) 3110-007 Secured & Unsecured Taxes Secured only. Prior Year 3110-008 Project Area Increment - Based on new assessed value above frozen base County (41,245,437) X 7.5% (increase per year) X 1% X 29.95% C O M M U N I T Y REDEVELOPMENT A G E N C Y Rev i sed C 1 TY OF GRAND TERRACE 6/23/83 FISCAL YEAR FUND: OPERATIONAL FUND DEPARTMENT: GENERAL OPERATIONAL EXPENSES 1983-84 DEPARTMENT NUMBER: 4200 1981-82 1982-83 1983-84 1983-84 LINE ACTUAL ESTIMATED DIRECTOR AGENCY ITEM TITLE 2/28/83 RECOMMENDS APPROVED PERSONNEL 100 City Services 32,202 208,302 172,725 120 Agency Directors' Fringe 9,005 9,000 9,000 TOTAL PERSONNEL 41,207 217,302 181,725 MAINTENANCE d OPERATION 200 Interest Expense -0- 114,267 220,125 210 Office Expense 1,273 2,000 1,000 220 Special Departmental Expense 3,000 600 600 230 Advertising -0- 150 200 240 Rent d Lease of Equipment 280 -0- -0- 242 Rent d Lease of Property -0- -0- -0- 250 Professional Services 1,346 13,000 20,500 251 CRA Attorney 15,652 4,500 5,000 252 General Engineering 1,533 700 1,000 255 Contractual Services 1,200 1,320 -0- 260 Insurance b Surety Bonds 2,179 -0- -0- 265 Membership d Dues 300 450 450 270 Travel, Conferences d Meetings 783 1,200 2,500 271 Local Mileage 61 100 150 TOTAL MAINTENANCE d OPERATION 27,607 138,287 251,525 GRAND TOTAL 68,814 355,589 433,250 COMMENTARY DEPARTMENT: GENERAL OPERATIONAL EXPENSES FISCAL YEAR 1983-84 LINE ITEM EXPLANATION 100 City Services 13% of CRA Budget. 120 Same as FY 82/83. 200 Based on current loan amount plus 400,000 proposed loan from City in FY 83/84, plus interest paid by CRA quarterly and loaned back to CRA. (12% simple interest.) 210 For supplies; such as postage, file supplies, forms for computer. 220 For one time expense not anticipated in FY budget preparation; such as: flowers for special ceremonies, special mailings, and extra supplies for meeting or special cememonies. 230 For publication of official hearings. 250 For help for unexpected mailings ($500). Expanded consultant service (20,000) 251 Previously charged to Professional Services. Put in separate line item this FY to identify more readily. 252 Same as above. 265 CRA Association. 270 To attend meeting relating to CRA such as for CRA Association Seminar. Expect more activity in relation to CRA Association to become more knowledgable in CRA functions & laws. 271 To attend local meetings and tour City to keep informed on CRA projects. 6 '- T FIVE YEAR PROJECTION OF FUNDS AVAILABLE 6/23/83 FOR CAPITAL IMPROVEMENTS (CITY/CRA) Page i of 9 5 YEAR PROJECTION PROJECT DESCRIPTION FUND TITLE PROJECT ESTIMATED COSTS CURRENT YEAR 1982-1983 1983-1984 1984-1985 1985-1986 1986-1987 1987-1988 ? [83/E84-87/88 Revenues: CRA Revenues: Ak Secured Tax Original 47,716 51,295 55,142 59,278 63,723 68,503 297,941 Secured Tax Revised 138,277 158,383 174,398 207,174 277,411 298,217 1,115,583 Secured Tax Prior Year 3,916 4,209 4,525 4,864 5,230 5,621 24,449 Project Area (County) 123,529 132,794 142,754 153,461 164,971 177,344 771,324 Investment Earnings 60,000 50,000 24,000 24,000 24,000 24,000 146,000 Mortgage Bonds 1/2 of 1% 25,900 12,500 12,500 12,500 -0- -0- 37,500 City Loans 540,000 800,800 924,200 1,052,700 1,197,400 1,360,900 5,336,000 General Operational Expense (355,589) (433,250) (588,774) (722,242) (873,223) (1,043,525) (3,661,014) Civic Center/Fire Station COP -- -- (464,311) (464,311) (464,311) (464,311) (1,857,244) Low Income Housing (37,982) (42,777) (46,813) (54,263) (69,273) (74,468) (287,594) TOTAL CRA FUNDS AVAILABLE 545,767 733,954 237,621 273,161 325,928 352,281 1,922,945 Streets: Gas Tax Fund 30,498 42,096 41,125 40,028 38,767 37,425 229,939 TDA Article 8 & 3 109,143 76,162 78,078 80,034 82,030 84,065 509,512 Capital Imprvmt. Streets 22,000 41,250 48,950 28,600 28,600 6,050 175,450 FAU -0- 180,000 0- -0- -0- _0- 180,000 1,094,901 TOTAL 161,641 339,508 168,153 148,662 149,397 127,540 Capital Imp. Storm Drains 10,000 18,750 22,250 13,000 13,000 2,750 79,750 Parks: -0- -0- -0- -0- -0- -0- -0- N Iq FIVE YEAR PROJECTION OF FUNDS AVAILABLE FOR CAPITAL IMPROVEMENTS (CITY/CRA) 6/ 23/ 83 Page 2 of 9 PROJECT DESCRIPTION PROJECT CURRENT YEAR TOTAL FUND TITLE ESTIMATED 1982-1983 1983-1984 1984-1985 1985-1986 1986-1987 1987-1988 ESTIMATED COSTS 83/84-87/88 Community Dev. Block Grants 49,445 221,086 25,000 -0- 190,403 -0- 161,662 -0- 162,397 -0- 74,445 130,290 1,249,096 TOTAL RESTRICTED FUNDS 383,258 =eas----= eaesz=�= aess=azza =s==zxses :sasses= esz=s=sas =assaseeass BALANCE FORWARD 645,000 1,188,382 438,396 183,420 20,243 18,666 1,188,382 2 TOTAL CRA FUNDS 545,767 733,954 237,621 273,161 325,928 352,281 1,922,945 TOTAL RESTRICTED FUNDS 221,086 383,258 190,403 161,662 162,397 130,290 1,028,010 TOTAL REVENUE 1,411,853 2,305,594 866,420 618,243 50B,568 501,237 4,139,337 TOTAL EXPENDED (223,471) (1,867,198) (683,000) (598,000) (489,902) (482,500) (4,120,600) BALANCE FORWARD TO NEXT YEAR 1,188,382 438,396 183,420 20,243 18,666 18,737 18,737 t a = 6/30/83 b = 6/30/88 f M FIVE YEAR CAPITAL IMPROVEMENT PROJECTS, LISTED BY PRIORITY (CITY/CRA) `--- 5 YEAR PROJECTION. 6/23/83 Page 3 of 9 CURRENT YEAR TOTAL PROJECT DESCRIPTION PROJECT 1982-83 1983-1984 1984-1985 1985-1986 1986-1987 1987-1988 PLANNED FUND TITLE ESTIMATED AS OF 6/30/83 83/84 - COSTS 87/88 EXPENDED BALANCE PLANNED CUMMULATIVE PLANNED CUMMULATIVE PLANNED CUMMULATIVE PLANNED CUMMULATIVE PLANNED CUMMULATIVE A. Rehab Community Center (HUD-CDBG) 76,170 a 64,670 -0- 11,500 11,500 11,500 A. Reconstruct Barton Road 700,000 92,870 607,130 607,130 618,630 607,130 from Mt. Vernon NE City Limits (Street Fund) A. Fire Station (CRA) a) Land 137,893 b) Construction 577,904 To be c) Equipment 7,500 financed d) Engineering 8,000 e) Generator 12,400 TOTAL 743,697 84,311 84,311 84,.311 84,311 84,311 84,311 84,311 84,311 337,244 A. Master Plan Local Storm 25,000 12,188 12,812 12,812 631,442 12,812 Drains (CRA) A. Civic Center (CRA) a) Detailed Plans and 117,120 Specs b) Land 236,337 To be c) Construction 3,015,482 financed d) Engineering 10,000 TOTAL 380,000 464,311 380,000 464,311 380,000 464,311 380,000 464,311 -1,520,000 3,378,939 a Amount budgeted FY 82/83 * Bonds/COPS payments from 84/85 - 87/88 7 A N FIVE YEAR CAPITAL IMPROVEMENT PROJECTS, LISTED BY PRICRITY (CITY /CRA) r--- 5 YEAR PROJECTION 6/23/ 83 Page 4of9 PROJECT DESCRIPTION FUND TITLE PROJECT ESTIMATED COSTS CURRENT YEAR 1982-83 AS OF 6/30/83 1983-1984 1984-1985 1985-1986 1986-1987 1987-1988 TOTAL PLANNED 83/84 - 87/88 EXPENDED BALANCE PLANNED CUMMULATIVE PLANNED CUMMULATIVE PLANNED CUMMULATIVE PLANNED CUMMULATIVE PLANNED CUMMULATIVE A. Signal - LaCrosse 3 Barton •64,000 (New Prole ) 64,000 695,442 64,000 (Street Fund) A. Pico E Mt. Vernon Reconst. 2,800 2,800 -0- -0- Storm Drain Outlet (CRA) A. Motocross (CRA) 10,820 284 10,536 10,536 705,978 10,536 A. Architectural Barrier 114,953 a 2,733 a 46,722 72,220 778,198 10,000 474,311 10,000 474,311 10,000 474,311 10,000 474,311 112,220 Removal (HUD-CDBG) (25,534) (Street Fund) (65,498) (Jobs Bill) (23,921) A. Traffic Flow Plan (CRA) 32,500 12,500 20,000 20,000 798,198 20,000 A. Review and Revision of 27,500 17,500 10,000 10,000 808,198 10,000 City's General Plan a) Prepare Housing Assistance Plan (CRA) a Amount budgeted FY 82/83 (49,455) r` FIVE YEAR CAPITAL IMPROVEMENT PROJECTS, LISTED BY PRICRITY (CITY/CRA) �-- 5 YEAR PROJECTI 6/23/ 83 Page 5of9 PROJECT DESCRIPTION FUND TITLE PROJECT ESTIMATED COSTS CURRENT YEAR 1982-83 AS OF 6/30/83 1983-1984 1984-1985 1985-1986 1986-1987 1987-1988 TOTAL PLANNED 83/84 - 87/88 EXPENDED BALANCE PLANNED CUMMULATIVE PLANNED CUMMULATIVE PLANNED CUMMULATIVE PLANNED CUMMULATIVE PLANNED CUMMULATIVE A. Swimming Pool '15,000 15,000 -0- -0- (CRA) A. Fire Hydrant Survey 500 500 -0- -0- (CRA) A. Pico St. Widening - Pico 13,000 500 12,500 12,500 820,698 12,500 a Oriole (Street Fund) A. Reconstruct Drainage 10,000 10,000 -0- -o- at Mt. Vernon and Pico (CRA) TOTAL OF "A." PROJECTS 5,220,873 231,545 719,700 820,698 820,698 474,311 474,311 474,311 474,311 474,311 474,311 474,311 474,311 2,717,942 *A'S UNDER CONSTRUCTION OR APPROVED BY COUNCIL 174 14 FIVE YEAR CAPITAL IMPROVEMENT PROJECTS, LISTED BY PRIORITY (CITY/CRA) r-- 5 YEAR PROJECTION 6/23/ 83 Page 6 of 9 CURRENT YEAR TOTAL PROJECT DESCRIPTION PROJECT 1982-83 1983-1984 1984-1985 1985-1986 1986-1987 1987-1988 PLANNED FUND TITLE ESTIMATED AS OF 6/30/83 83/84 - COSTS 87/88 EXPENDED BALANCE PLANNED CUMMULATIVE PLANNED CUMMULATIVE PLANNED CUMMULATIVE PLANNED CUMMULATIVE PLANNED CUMMULATIVE I. Storm Drains (CRA) a) Pico/from Freeway to ' Michigan 750,000 b) Michigan to Oriole 800,000 c) Laterals in Michigan/ 1,000,000 Mt. Vernon TOTALS 2,550,000 750,000 1,570,698 650,000 1,134,311 265,000 739,311 340,000 824,311 350,000 834,311 2,355,000 2. Complete Automatic 48,000 -0- 2,000 1,572,698 23,000 1,157,311 23,000 762,311 48,000 Sprinkler System/School (CRA) 3. Barton/Mt. Vernon 77,320 a 2,328 75,000 1,647,698 75,000 Beautification (CRA) 4. Steps and planting btwn Jr. High a Park (CRA) 8,000 -0- 8,000 1,655,698 8,000 5. Install Stamp -Crete 2,500 -0- 2,500 1,658,198 2,500 Around Restroom At Parksite (CRA) 6. Resurface westerly 90,000 -0- 90,000 1,748,198 90,000 portion of DeBerry Street between Mt. Vernon and Michigan (Street Fund) a Amount budgeted FY 82/83 C FIVE YEAR CAPITAL IMPROVEMENT PROJECTS, LISTED BY PRIORITY, (CITY/CRA) F--- 5 YEAR PROJECTI 6/ 23/ 83 Page 7 of 9 PROJECT DESCRIPTION FUND TITLE PROJECT ESTIMATED COSTS CURRENT YEAR 1982-83 AS OF 6/30/83 1983-1984 1984-1985 1985-1986 1986-1987 1987-1988 TOTAL PLANNED 83/84 - 87/88 EXPENDED BALANCE PLANNED CUMMULATIVE PLANNED CUMMULATIVE PLANNED CUMMULATIVE PLANNED CUMMULATIVE PLANNED CUMMULATIVE 7. Construct Turnabout and 35,000 -0- 35,000 1,783,198 35,000 Parking Lot at Grand Terrace Elementary School (CRA) 8. Mt. Vernon/Grand Terrace 50,000 -0- 50,000 1,833,198 50,000 Road Mini Park (CRA) 9. Additional Bus Stops 12,000 -0- -0- (CRA) 10. Correct North end of Mt. 500,000 -0- -0- -0- Vernon-prevent earth - slide (CRA) 11. Low Interest Housing 400,000 -0- -0- Rehab Program (CRA) 12. Alley Reconstruction 34,000 -0- 34,000 1,867,198 34,000 (CRA) A E FIVE YEAR CAPITAL IMPROVEMENT PROJECTS, LISTED BY PRIORITY, (CITY/CRA) 6/23/83 Page 8 of 9 r 5 YEAR PROJECTION PROJECT DESCRIPTION FUND TITLE PROJECT ESTIMATED COSTS CURRENT YEAR 1982-83 AS OF 6/30/83 1983-1984 1984-1985 1985-1986 1986-1987 1987-1988 TOTAL PLANNED 83/84 - 87/88 EXPENDED BALANCE PLANNED CUMMULATIVE PLANNED CUMMULATIVE PLANNED CUMMULATIVE PLANNED CUMMULATIVE PLANNED CUMMULATIVE 13. Barton Road Widening �446,000 -0- -0- 50,000 864,311 50,000 Canal to Vivienda (Street 14. Signal Installation on 122,500 -0- -0- 122,500 946,811 122,500 Mt. Vernon -South of Barton (DeBerry) (CRA) 15. Michigan Avenue Widening 395,000 a 5,098 -0- 300,000 1,072,311 89,902 954,213 3890902 (Streets) 16. Air Condition Classrooms 428,000 -0- -0- -o- at various Schools (CRA) ` 17. Wilderness Park (CRA) 35,000 -0- -0- -0- 18. Landscape Freeway Banks 100,000 -0- -0- -0- (CRA) 19. Vivienda Bridge Replace- 500,000 -0- -0- -0- ment (CRA) a Amount budgeted FY 82/83 L4 FIVE YEAR CAPITAL IMPROVEMENT PROJECTS, LISTED BY PRIORITY, (CITY/CRA) `- 5 YEAR PROJECTI 6/23/83 Page 9 of 9 PROJECT DESCRIPTION FUND TITLE PROJECT ESTIMATED COSTS CURRENT YEAR 1982-83 AS OF 6/30/83 1983-1984 1984-1985 1985-1986 1986-1987 1987-1988 TOTAL PLANNED 83/84 - 87/88 EXPENDED BALANCE PLANNED CUMMULATIVE PLANNED CUMMULATIVE PLANNED CUMMULATIVE PLANNED CUMMULATIVE PLANNED CUMMULATIVE 20. Lighting Football/Soccer 85,000 -0- -0- Field-Terrace Hills Park (CRA) 21. Community Service Center 400,000 -0- -0- (CRA) 22. Beautiflcaton of two 25,000 -0- -0- median strips on La Cadena Drive (CRA) 23. Additional Bail Diamonds 365,000 -0- -0- (CRA) Land Development TOTAL 11,975,193 223,471 719,700 1,867,198 1,867,198 1,147,311 1,147,311 1,062,311 1,062,311 954,213 954,213 946,811 946,'811 5,977,844 r s WENDING CRA APPR**kAL U� pA 1TEN� RESOLUTION NO. CRA-82-03 �OVNC1 6,ER I A Cl ` 1 A RESOLUTION OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE, CALIFORNIA, ADOPTING A BUDGET OF ESTIMATED REVENUES AND EXPENDITURES FOR THE FISCAL YEAR OF 1983-84. WHEREAS, the Community Redevelopment Agency of the City of Grand Terrace is required to adopt a budget for the subsequent fiscal -year for estimated revenues and expenditures; and WHEREAS, the members of said Community Redevelopment Agency and Staff have expended many hours of time in reviewing and analyzing the proposed budget in order to determine the needs of the City of Grand Terrace; NOW, THEREFORE, the Community Redevelopment Agency of the City of Grand Terrace does resolve that a budget for Fiscal Year 1983-84, a copy of which is on file in the Agency Secretary's Office, is hereby adopted as the estimated revenues and expenditures for the City of Grand Terrace. ADOPTED this 23rd day of June, 1983. ATTEST: Secretary of the Grand Terrace Community Redevelopment Agency Approved as to Form: Attorney Chairman of the Grand Terrace Community Redevelopment Agency Uu LL:. JUIIN lu, 1983 ..,�,,; y FF REP&R � rV C R A ITEM ( ) COUNCIL ITEM (XXJ MEETING DATE: June 23, 1983 AGENDA ITEM NO. .6 SUBJECT: APPROVAL OF 83/84 CITY OPERATIONAL BUDGET ' Please bring your City FY 83/84 Preliminary Operational Budget (blue). Enclosed are expenditure appropriation -pages from the 83/84 Preliminary Budget numbered to match pages in the subject budget. Changes are as a result of Public Workshop Sessions during April 1983. The changes,in expenditure appropriation resulted in an overall reduction from $2,308,105 to $2,240,161. For your information, the Final Budgets will. not be published earlier than August 15, 1983. The reason for this is that the final expenditure figures for FY 82/83 will not be available until Mid -July. Staff Recommends Council: 1. APPROVE CITY FY 83/84 OPERATIONAL BUDGET. 2. APPROVE A RESOLUTION ADOPTING THE CITY BUDGET OF ESTIMATED REVENUES AND EXPENDITURES FOR FY 83/84. c.c. Mayor Grant Mayor Pro Tem Rigley Councilman Petta Councilman Nix Councilwoman Barbara Pfennighausen Seth Armstead Joe Kicak Randy Anstine Myrna Erway• Ed Clark Press (3) C I T Y O F G R A N D T E R R A C E FUND: GENERAL DEPARTMENT NUMBER: 4110 LINE ITEM TITLE PERSONNEL 120 Council Stipends TOTAL PERSONNEL MAINTENANCE E OPERATIONS' 210 Office Expense 220 Special Departmental Expense 240 Rents 3 Leases -Equipment 242 Rents d Leases -Property 270 Travel, Conference A Meetings 271 Local Mileage TOTAL MAINTENANCE d OPERATIONS GRAND TOTAL DEPARTMENT: COUNCIL June 23, 1983 Page 29 FISCAL YEAR 19 83- 84 1981-82 1982-83 1983-84 1 1983-84 ACTUAL ESTIMATED MANAGER COUNCIL 12/31/82 RECOMMENDS APPROVED 9,005 9,000 9,000 9,005 9,000 9,000 607 780 780 -0- 85 85 641 720 720 -0- 1,400 1,400 2,037 1,500 1,500 -0- 200 200 3,285 4,685 4,685 12,290 13,685 13,685 - I I -- --- 1 C I T Y O F G R A N D T E R R A C E June 23, 1983 Page 31 FISCAL YEAR FUND: GENERAL DEPARTMENT: CITY MANAGER 1983-84 DEPARTMENT NUMBER: 4120 LINE 1981-82 1982-83 1983-84 1983-84 ITEM TITLE ACTUAL ESTIMATED MANAGER COUNCIL 12/31/82 RECOMMENDS APPROVED PERSONNEL 110 Salaries 67,521 78,504 79,805 115 Overtime -0- 100 100 140 Fringe Benefits 18,547 23,974 24,371 141 S.U.I. 540 540 540 TOTAL PERSONNEL 86,608 103,118 104,816 MAINTENANCE E OPERATIONS 210 Office Expense 980 1,400 1,200 219 Office Furn. 3 Minor Equipment 462 500 400 230 Advert is 1 ng -0- 500 500 246 Maintenance d Operation of Equip. 99 204 150 249 Code Enforcement -0- -0- 800 250 Professional d Spec. Services -0- 600 500 265 Membership 3 Dues 140 375 467 270 Travel, Conferences d Meetings 3,130 4,000 2,500 271 Local Mileage 527 500 500 601 Engineering 10,123 24,700 20,500 TOTAL MAINTENANCE d OPERATIONS 15,461 33,579 27,517 GRAND TOTAL 102,069 135,897 132,333 C"1 T Y OF GRAND TERRA June 23, 1983 Page 33 FISCAL YEAR FUND: GENERAL DEPARTMENT: CITY CLERK 1983-84 DEPARTMENT NUMBER: 4125 LIFE 1981-82 1982-83 1983-84 1983-84 ITEM TITLE ACTUAL ESTIMATED MANAGER COUNCIL 12/31/82 RECOMMENDS APPROVED PERSONNEL 110 Salaries 44,112 51,777 52,455 115 Overtime -0- 100 100 140 Fringe Benefits 12,000 15,822 16,029 141 S-U.I. 540 540 540 TOTAL PERSONNEL 56,652 68,239 69,124 MAINTENANCE E OPERATIONS 210 Office Expense 622 1,300 1,300 219 Office Furn. 3 Minor Equipment 13 50 100 230 Advertising 256 300 300 246 Maintenance b Operation of Equip. 282 400 400 250 Professional d Spec. Services -0- 50 100 265 Membership E Dues 60 60 80 270 Travel, Conferences E Meetings 1,430 1,000 1,200 271 Local Mileage 28 100 100 TOTAL MAINTENANCE E OPERATIONS" 2,691 3,260 3,580 SPECIAL PROJECTS 602 Codification -Municipal Code -0- 1,103 8,897 TOTAL SPECIAL PROJECTS -0- 1,103 8,897 EQUIPMENT 700 Filing Cabinet -0- 250 250 TOTAL EQUIPMENT -0- 250 250 GRAND TOTAL 59,343 72,852 81,851 I T Y OF GRAND TERRA* June 23, 1983 Page 35 FISCAL YEAR FUND: GENERAL DEPARTMENT: FINANCE 1983-84 DEPARTMENT NUMBER: 4140 LINE 1981-82 1982-83 1983-84 1983-84 ITEM TITLE ACTUAL ESTIMATED MANAGER COUNCIL 12/31/82 RECOMMENDS APPROVED PERSONNEL 110 Salaries 71,308 84,004 82,656 115 Overtime 601 500 500 140 Fringe Benefits 19,010 25,774 25,363 141 S.U.1. 720 720 720 TOTAL PERSONNEL 91,639 1101998 109,239 MAINTENANCE 3 OPERATIONS 210 Office Expense 2,728 2,400 3,800 219 Office Furn. b Minor Equipment 233 200 200 246 Maintenance b Operation of Equip. 26 248 300 250 Professional a Spec. Services 4,451 10,350 10,400 265 Membership d Dues 145 120 120 270 Travel, Conferences d Meetings 1,321 1,780 1,500 271 Local Mileage 145 200 200 TOTAL MAINTENANCE d OPERATIONS 9,049 15,298 16,520 EQUIPMENT 700 Calculator b reupholster chairs -0- 350 400 TOTAL EQUIPMENT -0- 350 400 GWO TOTAL- - 100,688 - 126, 646 126,159 I TY OF GRAND TERRA • •' ,' June 23, 1983 Page 37 FISCAL YEAR FUND: GENERAL DEPARTMENT: CITY ATTORNEY 1983-84 DEPARTMENT NUMBER: 4160 LINE 19 81-82 1982-83 19 B3- 84 19 83- 84 ITEM TITLE ACTUAL ESTIMATED MANAGER COUNCIL 12/31/82 RECOMMENDS APPROVED MAINTENANCE E OPERATIONS 250 Professional 3 Spec. Services 21,407 30,000 25,000 GRAND TOTAL 21,407 30,000 25,000 C I T Y O F G R A N D T E R R A C E June 23, 1983 Page 39 FISCAL YEAR FUND: GENERAL DEPARTMENT: CITY ENGINEER 1983-84 DEPARTMENT NUMBER: 4170 LINE 19 81-82 1982-83 1983-84 1983-84 ITEM TITLE ACTUAL ESTIMATED MANAGER COUNCIL 12/31/82 RECOMMENDS APPROVED MAINTENANCE A OPERATIONS 250 Professional d Spec. Services 22,360 18,000 17,000 255 Co-ordination with Public 2,454 10,000 5,000 602 Codification - Municipal Code -0- -0- 750 GWO TOTAL 24,814 28,000 22,750 l I T Y O F G R A N D T E R R A E June 23, 1983 Page 41 FISCAL YEAR FUND: GENERAL DEPARTMENT: MAINTENANCE 1983-84 DEPARTMENT NUMBER: 4180 L I PE 1981-82 1982-83 1983-84 1983-84 ITEM TITLE ACTUAL ESTIMATED MANAGER COUNCIL 12/31/82 RECOMMENDS APPROVED PERSONNEL 110 Salaries 26,556 29,592 31,290 115 Overtime 28 100 100 140 Fringe Benefits 6,841 9,056 9,574 141 S.U.I. 360 360 360 TOTAL PERSONNEL 33,785 39,108 41,324 MAINTENANCE d -OPERATIONS 210 Office Expense 23 170 170 218 Small Tools 354 325 350 240 Rents E Leases -Equipment 1,396 1,350 2,000 245 Maintenance -Bldg. b Grounds 1,529 3,816 3,500 246 Maintenance 3 Operation of Equip. 189 300 1,500 255 Contractual Services 345 600 600 270 Travel, Conferences a Meetings -0- -0- 100 271 Local Mileage 1,959 3,000 3,000 TOTAL MAINTENANCE d OPERATIONS 5,795 9,561 11,220 EQUIPMENT 701 Mobile UHF/VHF Radio -0- 8,000 -a- TOTAL EQUIPMENT -0- 8,000 -0- GRAND TOTAL 39,580 56,669 52,544 C I T Y O F G R A N D T E R R A C E FUND: GENERAL DEPARTMENT NUMBER: 4190 L 1 NE ITEM TITLE DEPARTMENT: NON DEPARTMENTAL June 23, 1983 Page 43 FISCAL YEAR 1983-84 1981-82 1982-83 19 83-84 1983-84 ACTUAL ESTIMATED MANAGER COUNCIL 12/31/82 RECOMMENDS APPROVED MAINTENANCE a OPERATIONS 210 Office Expense 9,849 6,000 6,500 220 Special Departmental Expense 1,015 429 300 235 Communications 9,402 12,000 - 10,000 238 Utilities - 5,015 7,000 7,000 240 Rents d Leases -Equipment 7,800 10,800 9,000 242 Rents d Leases -Property 9,485 7,500 7,600 246 Maintenance d Operation of Equip. 235 250 500 247 City Law Library -0- -0- 600 260 Insurance d Surety Bonds 20,828 20,000 20,000 265 Membership d Dues 1,490 1,415 1,315 TOTAL MAINTENANCE d OPERATIONS 65,119 65,394 62,815 SPECIAL PROJECTS 603 Telephone Installation -0- 3,500 -0- 604 Revenue/Cost Allocation Project -0- 10,000 -0- TOTAL SPECIAL PROJECTS -0- 13,500 -0- GRAND TOTAL 65,119 78,765 62,815 C I T Y O F G R A N D T E R R A C E June 23, 1983 Page 45 FISCAL YEAR FUND: GENERAL DEPARTMENT: LOANS TO OTHER AGENCIES 1983-84 DEPARTMENT NUMBER: 4200 LIPS 1981-82 1982-83 1983-84 1983-84 ITEM TITLE ACTUAL ESTIMATED MANAGER COUNCIL 12/31/82 RECOMMENDS APPROVED LOANS TO OTHER AGENCIES 800 Loan to C R A 500,000 300,000 400,000 GRAND TOTAL 500,000_ - 300,000 400,000 4110 I T Y O F G R A N D T E R R A C E • June 23, 1983 Page 47 FISCAL YEAR FUND: GENERAL DEPARTMENT: BUILDING A SAFETY 1983-84 DEPARTMENT NUMBER: 4330 LINE 1981-82 1982-83 1983-84 1983-84 ITEM TITLE ACTUAL ESTIMATED MANAGER COUNCIL 12/31/82 RECOMMENDS APPROVED MAINTENANCE & OPERATIONS 255 Contractual Services 48,357 38,500 _ 33,000 G AW TOTAL 488357 38,500 33,000 '.4mol T Y OF GRAND T E R R E June 23, 1983 Page 49 FISCAL YEAR FUND: GENERAL DEPARTMENT: PLANNING 1983-84 DEPARTMENT NUMBER: 4370 LINE 1981-82 1982-83 1983-84 1983-84 ITEM TITLE ACTUAL ESTIMATED- MANAGER COUNCIL 12/31/82 RECOMMENDS APPROVED PERSONNEL 110 Salaries 34,479. 40,195 -O- 115 Overtime -0- 100 -0- 140 Fringe Benefits 8,372 12,290 -0- 141 S.U.I. =" 360 •360 '. -0- TOTAL PERSONNEL - 43,211 52,945 -0- MAINTENANCE 3 OPERATIONS 210 Office Expense 903 1,225 -0- 219 Office Furn. 3 Minor Equipment 492 225 -0- 220 Special Departmental Expense 630 1,500 -0- 230 Advert is i ng 231 150 -0- 246 Maintenance b Operation of Equip. 94 100 -0- 250 Professional d Spec. Services 102 150 -0- 255 Contractual Services -0- 5,000 30,000 265 Membership & Dues 94 175 -0- 270 Travel, Conferences d Meetings 106 600 -0- 271 Local Mileage 278 275 -0- TOTAL MAINTENANCE d OPERATIONS 2,930 9,400 30,000 EQUIPMENT, 701 File Cabinet (2 drawer) -0- 225 -0- TOTAL EQUIPMENT '-0- 225 '-0- GRAND TOTAL 46,141 62,570 30,000 I T Y OF GRAND TERRAE June 23, 1983 Page 51 FISCAL YEAR FUND: GENERAL DEPARTMENT: PUBLIC HEALTH 1983-84 DEPARTMENT NUMBER: 4390 - LINE 1981-82 1982-83 1983-84 19 83-84 ITEM TITLE ACTUAL ESTIMATED MANAGER COUNCIL 12/31/82 RECOMMENDS APPROVED MAINTENANCE a OPERATIONS 256 Contractual Services -County 13,143 14,500 15,000 GRAND TOTAL 13,143 14,500 15,000 C I T Y O F G R A N D T E R R A C E June 23, 1983 Page 53 FISCAL YEAR FUND: GENERAL DEPARTMENT: POLICE 19B3-84 DEPARTMENT NUMBER: 4410 LINE 1981-82 1982-83 1983-84 1983-84 ITEM TITLE ACTUAL ESTIMATED MANAGER COUNCIL IV31182 RECOMMENDS APPROVED MAINTENANCE 3 OPERATONS 256 Contractual Services -County 255,359 232,412 331,939 GRAND TOTAL 255,359 232,412 331,939 ' I ' P I A Revenue ,Shari hg In the amount of 68,270 for the 83/84 Dr000sed contract of 400,209 040 C I TY OF GRAND TERRE June 23, 1983 Page 55 FISCAL YEAR FUND: REVENUE SHARING DEPARTMENT: POLICE 19B3-84 DEPARTMENT NUMBER: 4410 LINE 1981-82 1982-83 1983-84 1983-84 ITEM TITLE ACTUAL ESTIMATED MANAGER COUNCIL 12/31/82 RECOMMENDS APPROVED 256 Contractual Service - County 30,000 68,270 68,270 GRAND TOTAL 30,000 68,270 68,270 C I T Y O F G R A N D T E R R A C E June 23, 1983 Page 57 I T Y OF GRAND T E R R E June 23, 1983 Page 59 FISCAL YEAR FUND: GENERAL DEPARTMENT: PARKING CITATIONS 1983-84 DEPARTMENT NUMBER: 4412 LINE 1981-82 1982-83 1983-84 1983-84 ITEM TITLE ACTUAL ESTIMATED MANAGER COUNCIL r 12/31/82 RECOMMENDS APPROVED MAINTENANCE a OPERATIONS 210 Office Expense 6 100 100 255 Contractual Services 440 360 500 TOTAL MAINTENANCE d OPERATIONS - 446_'-. 460 600 GRAND TOTAL 446 460 600 ti Air CITY OF GRAND TERRAC FUND: ORAL DEPARTMENT: DATA PROCESSING DEPARTMENT NUMBER: 4420 June 23, 1983 Page 61 FISCAL YEAR 1983-84 LINE ITEM TITLE 1981-82 ACTUAL 1982-83 ESTIMATED 12/31/82 1983-84 MANAGER RECOMMENDS 1983-84 COUNCIL APPROVED MAINTENANCE a OPERATIONS 210 Office Expense -0- 2,158 2,500 219 Office Furn. a Minor Equip. 167 -0- 100 235 Communications 400 350 400 246 Maintenance d Operation of Equip. 1,629 850 920 255 Contractual Services 10,200 11,160 11,760 TOTAL MAINTENANCE & OPERATIONS �12,396 14,518 15,680 GUM TOTAL 12,396 14,518 15,680 I T Y O F G R A N D T E R R ME June 23, 1983 Page 63 FISCAL YEAR FUND: GENERAL DEPARTMENT: WORD PROCESSING T983-84 DEPARTMENT NUMBER: 4421 LINE 1981-82 1982-83 1983-84 * 1983-84 ITEM TITLE ACTUAL ESTIMATED MANAGER COUNCIL 12/31/82 RECOMMENDS APPROVED MAINTENANCE 3 OPERATIONS 210 Office Expense 577 542 700 246 Maintenance d Operation of Equip. -0- 1,840 1,950 TOTAL MAINTENANCE d OPERATIONS 577 2,382 2,650_ EQUIPMENT 701 Fire Safe -0- 1,312 -0- TOTAL EQUIPMENT -0- 1,312 -0- GRAND TOTAL 577 3,694 2,650 . I T Y O F G R A N D T E R R A , June 23, 1983 Page 65 FISCAL YEAR FUND: 6DERAL DEPARTMENT: WEED ABATEMENT 19 B3-B4 DEPARTMENT NUMBER: 4590 LIFE 1981-82 1982-83 1983-84 1983-84 ITEM TITLE ACTUAL ESTIMATED MANAGER COUNCIL 12/31/82 RECOMMENDS APPROVED MAINTENANCE & OPERATIONS 256 Contractual Services -County 5,430 3,418 2,000 CRAlD TOTAL _ ;- 5,430 3,418 2,000 y ' CITYY OF GRAND TERRACE June 23, 1983 Page 67 C I T Y O F G R A N D T E R R A C E June 23, 1983 Page 69 FISCAL YEAR FUND: GENERAL DEPARTMENT: PLANNIN3 COWISSION 1983-84 DEPARTMENT NUMBER: 4801 LINE 1981-82 1982-83 1983-84 1983-84 ITEM TITLE ACTUAL ESTIMATED MANAGER COUNCIL 12/31/82 RECOMMENDS APPROVED MAINTENANCE E OPERATIONS 242 Rents d Leases -Property 30 400 400 270 Travel, Conferences 3 Meetings -•120 -0- 200 271 Local Mileage -- _ -0- -_ 100 100 TOTAL MAINTENANCE d OPERATIONS 150 500 700 ." GRAND TOTAL 150 500 700 y YITY OF GRAND TERRAE June 23, 1983 Page 71 I - FISCAL YEAR FUND: GENERAL DEPARTMENT: CRIME PREVENTION 1983-84 DEPARTMENT NUMBER: 4802 LINE 1981-82 1982-83 1983-84 1983-84 ITEM TITLE ACTUAL ESTIMATED MANAGER COUNCIL IV31182 RECOMMENDS APPROVED MAINTENANCE a OPERATIONS 210 Office Expense 195 100 100 " 220 Special Departmental Expense _ 891. - 1,000 1,000 270 Travel, Conferences E Meetings 16 _ 1,086 1,000 TOTAL MAINTENANCE d OPERATIONS 1,102 2,186 2,100 G WD TOTAL 1,102 2,186 2,100 • C I T Y OF G R A N D T E R R A C E June 23, 1983 Page 73 FISCAL YEAR FUND: GENERAL DEPARTMENT: ENERGY COMMITTEE 1983-84 DEPARTMENT NUMBER: 4803 LINE 1981-82 1982-83 1983-84 1983-84 ITEM TITLE ACTUAL ESTIMATED MANAGER COUNCIL 12/31/82 RECOMMENDS APPROVED MAINTENANCE d OPERATIONS 210 Office Expense 75 50 75 220 Special Departmental Expense i -0- 300 _ 100 250 Professional A Special Services -0- = 100 -0- 265 Membership a Dues f -0- - -0- 300 270 Travel, Conferences E Meetings 84 100 100 TOTAL MAINTENANCE d OPERATIONS 159 550 575 • GRAND TOTAL 159 550 5 575 w ' CITY OF GRAND T E R R A C%O • June 23, 1983 Page 75 FISCAL YEAR FUND: GENERAL DEPARTMENT: HISTORICAL a CULTURAL COMMITTEE 1983-84 DEPARTMENT NUMBER: 4804 -• LINE 1981-82 1982-83 1983-84 1983-84 ITEM TITLE ACTUAL ESTIMATED MANAGER COUNCIL 12/31/82 RECOMMENDS APPROVED MAINTENANCE & OPERATIONS 210 Office Expense -257 200 235 220 Special Departmental Expense 57 2,447 3,000 TOTAL MAINTENANCE & OPERATIONS 314 2,647 3,235 GRAND TOTAL 314 2, 647 3,235 C I T Y O F G R A N D T E R R A C E June 23, 1983 Page 77 FISCAL YEAR FUND: GENERAL DEPARTMENT: EMERGENCY OPERATIONS (ENTER 1983-84 DEPARTMENT NUMBER: 4808 LINE 1981-82 1982-83 1983-84 1983-84 ITEM TITLE - ACTUAL ESTIMATED MANAGER COUNCIL I V31/82. RECOMMENDS APPROVED MAINTENANCE d OPERATIONS 210 Office Expense 27 100 300 = _ 220 Special Departmental Expense 86 _ 100 200 246 Maintenance E Operation of Equip. - -0- -0- 200 --- 270 Travel, Conferences a Meetings 168 - 90 _ - 200 TOTAL MAINTENANCE d OPERATIONS 281 290 900 EQUIPMENT 701 Emergency Power Supply -0- 1,000 -0- 4 TOTAL EQUIPMENT -0- 1,000 -0- GUM TOTAL 281 1,290 900 • 1 T Y OF GRAND TERRAE June 23, 1983 Page 79 FISCAL YEAR FUND: GENERAL DEPARTMENT: CLEAN COMK)NITY SYSTI31 1983-84 DEPARTMENT NUMBER: '4810 LINE 1981-82 1982-83 1983-84 1983-84 ITEM TITLE ACTUAL ESTIMATED MANAGER COUNCIL 12/31/82 RECOMMENDS APPROVED MAINTENANCE a OPERATIONS -; 210 Office Expense -0- 190 190 220 Special Departmental Expense -0- 130 130 235 Communications -0- • -240 240 - 270 Travel, Conferences 3 Meetings -0- 490 490 _. TOTAL MAINTENANCE d OPERATIONS _ -0- 1,050 1,050 GAD TOTAL -0- 1,050 1,050 le a C I T Y OF G R A N D TERRACE June 23, 1983 Page 81 FISCAL YEAR FUND: GAS DEPARTMENT: STREET & SIGNAL LIGHTING 1983-84 DEPARTMENT NUMBER: 4510 = LINE 1981-82 1982-83 1983-84 19 83-84 1TEM TITLE ACTUAL ESTIMATED MANAGER COUNCIL IV31182 RECOMMENDS APPROVED MAINTENANCE a OPERATIONS 238 UtIIltles 24,835 30,000 32,700 GRAND TOTAL - _ 24,635 - 30,000 32,700 j _ r �• C I T Y O F G R A ND T E R R A C June 23, 1983 Page 83 FISCAL YEAR FUND: GELS TAX DEPARTMENT: ROAD MAINTENANCE 1983-84 DEPARTMENT NUMBER: 4900 } _ LINE 1981-82 1982-83 19 83-84 .1983-84 ITEM TITLE ACTUAL ESTIMATED MANAGER COUNCIL IV31182 RECOMMENDS APPROVED MAINTENANCE E OPERATIONS ; 220 Special Departmental Expense -0- -0- 5,000 240 Rent E Lease of Equipment -0- -0- 3,000 253 Dumping Charges `. .-0- 700 -= : ; 800 - 255 Contractual Services t _ -0- 26,630 17,500 , 256 Contractual Services - County 39,051 4,500 -0- TOTAL MAINTENANCE a OPERATIONS -39,051 31,830 26,300 GUM TOTAL 39,051 31,830 26,300 I TY OF GRAND T E R R E June 23, 1983 Page 85 FISCAL YEAR FUND: GAS TAX DEPARTMENT: ROAD MAINTERANCE-COUNTY 1983-84 DEPARTMENT NUMBER: 4901 LINE 1981-82 1982-83 1983-84 1983-84 ITEM TITLE ACTUAL ESTIMATED MANAGER COUNCIL 12/31/82 RECOMMENDS APPROVED MAINTENANCE d OPERATIONS - 256 Weed Control 6,100 7,000 7,700 257 Chemical Weed Control •4,145 8,000 8,800 TOTAL MAINTENANCE d OPERATIONS _= ---10,245.- - 15,000 16,500 - GRAND TOTAL 10,245 15,000 16,500 - ik 1 T Y OF GRAND T E R R A June 23, 1983 Page 87 FISCAL YEAR FUND: STORM DRAINS DEPARTMENT: STORH DRAIN MAINTENANCE 1983-84 DEPARTMENT NUMBER: 4631 LINE _ 1981-82 1982-83 1983-84 1983-84 ITEM TITLE '_ ACTUAL ESTIMATED MANAGER COUNCIL IV31/ 82 RECOMMENDS APPROVED MAINTENANCE a OPERATIONS " 240 Rent a Lease of Equipment -0- -0- 1,500 - 255 Contractual Services -0- 7,000 6,000 _ 256 Contractual Services - County _ 10,634 1,000 TOTAL MAINTENANCE a OPERATIONS 10,634 8,000 7,500 GRAND TOTAL 10,634 8,000 7,500 1� CITY OF GRAND TERRACE June 23, 1983 Page 91 FISCAL YEAR FUND: PARKS DEPARTMENT: C0MMUNITY SERVICES 1983-84 DEPARTMENT NUMBER: 4430 LINE 1981-82 -1982-83 1983-84 1983-84 ITEM TITLE ACTUAL ESTIMATED MANAGER COUNCIL IV31182 RECOMMENDS APPROVED PERSONNEL 110 Salaries 20,615 24,318 25,603 115 Overtime -0- 100 100 _ 140 Fringe Benefits _ 5,604 - 7,447 7,840 141 S.U.I. _= 180 180 180 TOTAL PERSONNEL .' 26,399 32,045 33,723 _ MAINTENANCE 3 OPERATIONS 600 210 Office Expense 441 1,000 220 Special Departmental Expense 4,740 3,500 4,000 230 Advertising 240 600 500 238 Utilities 1,174 3,000 3,500 - 242 Rents d Leases -Property 331 3,000 200 245 Maintenance-Bldg.& Grounds 19,548 20,400 27,500 246 Maintenance a Operation of Equip. 1,700 2,000 2,000 250 Professional E Special Services 7,271 17,100 14,500 265 Membership d Dues 145 145 155 270 Travel, Conferences 3 Meetings 839 800 1,000 271 Local Mileage -0- 200 300 TOTAL MAINTENANCE 3 OPERATIONS 36,429 51,745 54,255 EQUIPMENT 700 Terrace Hills Park, Bleachers (2) -0- 8,386 701 Sign at Park = -0- -0- 800 _ 702 Filing Cab i net 1 -0- - -0- -- :.0- TOTAL EQUIPMENT -0- 8,386 800 GIArD TOTAL 62,828 92,176 88,778 e : ' I T V O F GRAND T E R R A • June 23, 1983 Page 93 FISCAL YEAR FUND: PARKS DEPARTMENT: RDBERTI-Z•BERG PROGRAM 1983-84 DEPARTMENT NUMBER: 4444 LINE 1981-82 1982-83 1983-84 19 83-84 ITEM TITLE ACTUAL ESTIMATED MANAGER COUNCIL - 12/31/82 RECOMMENDS APPROVED EQUIPMENT 701 Park Equipment 5,958 1,317 6,600. 702 City 25% Portion 632 - 329 1,650 TOTAL EQUIPMENT u `: 6,590 t 1,646 "8,250;- --- GRAND TOTAL 6,590 1,:646 8,250 = . a ' ' 1 TY OF GRAND TERRACE June 23, 1983 Page 95 FUND: PARKS DEPARTMENT: PARK A RECREATION COW ITTEE FISCAL YEAR 1983-84 DEPARTMENT NUMBER: LINE ITEM TITLE 1981-82 1982-83 1983-84 -' 1983-84 ACTUAL ESTIMATED MANAGER COUNCIL 12/31/82 RECOMMENDS APPROVED MAINTENANCE d OPERATIONS - " 210 Office Expense - - 274, 100 300 265 Membership E Dues 50 100 100 270 Travel, Conferences E Meetings 625 -. _ 500 1,000 • TOTAL MAINTENANCE & OPERATIONS 949 700 - . 1,400 - _ 6RMU TOTAL _ 949 700 - 1,400 _ E ' I TY OF GRAND TERRAE • June 23, 1983 Page 97 - FISCAL YEAR FUND: GAS TAX DEPARTMENT: TRAFFIC SIGNAL WAINTENANCE 1983-84 DEPARTMENT NUMBER: 4909 LINE 1981-82 1982-83 _ 1983-84 1983-84 ITE14 TITLE ACTUAL ESTIMATED MANAGER COUNCIL IV31182 RECOMMENDS APPROVED MAINTENANCE 3 OPERATIONS - 255 Contractual Services 2,850 5,325 5,424 _ GRAND TOTAL ' 2,850 _ 5,325 5, 4 24 _ a, . L• too • Y 1 CITY OF GRAND TERRACE June 23, 1983 Page 99 F I SCAT. YEAR FUND: TRAFFIC SAFETY DEPARTMENT: SCHOOL CROSSING GUARD 1983-84 DEPARTMENT NUMBER: 4910 - _ -- LINE 19B1-82 1982-83 1983-84 1983-84 ITEM TITLE ACTUAL ESTIMATED MANAGER OOUNCIL 12/31/82 RECOMMENDS APPROVED MAINTENANCE a OPERATIONS _ - 250 Professional 3 Special Services 3,938 4,540 2,270 _ 'GRAND TOTAL - 3,938 - 4540 , 2,270 T Y OF GRAND TERRA June 23, 1983 Page 101 -FISCAL YEAR FUND: T D A DEPARTMENT: STREET SWEEPING 1983-84 DEPARTMENT NUMBER: 4908 LINE - 1981-82 1982-83 1983-84 1983-84 ITEM TITLE ACTUAL ESTIMATED MANAGER COUNCIL 12/31/82 RECOMMENDS APPROVED MAINTENANCE 3 OPERATIONS 253 Dumping Charges -0- 700' 800 255 Contractual Services 14,074 .16,000 17,600 _ GRAND TOTAL '; - " 14, 074 16, 700 18,400 4 . •'•;•� CITY OF GRAND TERRACE ' ; June 23, 1983 Page 103 FISCAL YEAR FUND: WASTEWATER DISPOSAL SYSTEM DEPARTMENT: WASTEWATER DISPOSAL — COLTON 1983-84 DEPARTMENT NUMBER: 4570 LINE 1981-82 .1982-83 1983-84 - 1983-84 ITEM TITLE ACTUAL ESTIMATED - MANAGER COUNCIL 12/31/82 RECOMMENDS APPROVED 801 Connections 35,650 540 59,400 802 Service Charge 229,996 210,000 210,000 803 Settlement Est., State Audit 44,250 _ -0- 266,000 G M0 TOTAL 309, 896 210,540 - 535, 400 4 TY OF GRAND TERRACE June 23, 1983 Page 105 FISCAL YEAR FUND: WASTEWATER DISPOSAL SYSTEM DEPARTMENT: WASTEWATER DISPOSAL - GRAND 'TERRACE 1983-84 DEPARTMENT NUMBER: 4572 LINE 1981-82 - 1982-83 1983-84 1983-84 ITEM TITLE ACTUAL ESTIMATED MANAGER COUNCIL • 1V31182 RECOMMENDS APPROVED PERSONNEL 110 Salaries 10,949 15,019 15,802 115 Overtime 299 _ 300. 300 140 Fringe Benefits -+ _ _ ' 3,018 �-4,672.;. _ _•=_ 4,911 141 S.U.I. = '180 180 180,- TOTAL PERSONNEL 14,446 20,171 21,193 MAINTENANCE d OPERATIONS 210 Office Expense 6,139 6,700 7.000 235 Communications -239 200 _ - 310 240 Rent d Lease of Equipment 105 105 150 246 Maintenance d Operation of Equip. 238 1,015 1,200 250 Professional & Special Services 4,358 10,000 10,000 -' 255 Contractual Services 2,505 2,580 2,750 270 Travel, Conferences a Meetings 53 - 100 200 271 Local Mileage 128 200 200 _ 601 Engineering ' 1,368 2,500 1,500 - 900 Serer Rodding 3 Maintenance -0- -0- 7,500 TOTAL MAINTENANCE a OPERATIONS 15,133 23,400 30,810 GRAND TOTAL 29,579 43;571 52,003 " MEMORANDUM TO: See Distribution DATE: June 14, 1983 FROM: Seth Armstead, City Manager -. SUBJECT: REVISED ESTIMATED REVENUES FOR CITY FY 83/84 BUDGET _ Attached are subject pages 23, 25 and 27. Also attached is Budget Summary Sheet: Please include the foregoing sheets with -your June 23, 1983 Council _Staff" _Report, Subject: Approval of_83/84 City Operational Budget: Encl Pages 2`3; 25 &�27. Budget Summary cc: Mayor Grant Mayor Pro Tem Rigley - Councilman Petta Councilman Nix Councilwoman Barbara Pfennighausen - Tom Coyle Joe Kicak _ Randy-Ans't�i�ne _ _ _ - - • . ` MdCl a rk '- Press (3) � • r REVENUE: 410 CITY BUDGET SUMMARY PROPOSED 6/23/83 General Fund 1,605,926 Street Fund 85,500 . Storm Drain Fund 27,500 ' Park Fund 49,750 Revenue Sharing Fund = 68,270 Gas Tax Fund 123,020 Traffic Safety Fund 3,600 Transportation Development Act Fund 94,562 Federal Aid Urban Fund 180,000 Wastewater Disposal Fund 431,550 Balance Forward 6/30/83 666,352 3,336,030 EXPENDITURES General Operational Budget Capital Improvement Projects BALANCE FORWARD 6/30/84 2,240,161 857,350 3,097,511 238,519 I TY OF GRAND TERRA June23, 1983 Page 23 NUMBER 10-310 10-310 10=3108 10-3130 10-3131 10-313 10-3139 10-3140 10-3170 10-3171 10-3201 10-3202 10-3203 10-3208 10-3211 10-3212 10-3214 10-321,3 10-3215 10-3216 10-3218 10-3227 10-3228 10-3234 10-3241 10-3246 10-3248 10-3249 10-3251 10-3256 10-3257 10-3262 10-3263 10-3267 10-3268 10-3269 10-3271 10-3274 10-3291 10-3292 10-3294 10-3295 10-329' 10-329! FISCAL YEAR ESTIMATiD REVENUE 1983-84 - - _ TITILE '--:'';;_. ~ ' 4 5 2 1980-81 �: ACTUAL 1981-82 ACTUAL 1982-83 ESTIKATm - 5/31/83 1983-84 ESTIMATED GENERAL FUND- Grading Fees 3,836 -0- 200 - -0- Plan Checking Fees 29,060 8,392 4,500 = 10,000 Public Works - Inspection Fees - -0- 2,276 -- 720 .-8,000 CRA - City Services_ _ 18,576 25,803 207,079 172,725_• CRA - Loan Payback . 36,529 10,538 _- - -0-',;=.-0-- _ CRA - Interest income - _ -0-.. -0- -128,998 220,125 _ Miscellaneous Revenue = -_ 508SC _2,642 `" 2,800 _ _-1,000 nsuranoe Settlements 1,162 `?_ -0- Highway Carrier Business License_ 2,359 _ -0- _ " - -0- 70-_ .. Off -Highway Motor Vehicle--= =._. �_ = 151- 122 _ 200; - , 150 _ Secured Taxes, Current Year _.. -'' = - = 362, 406 . - 409,148 475, 601 T 524, 475 ;. Unsecured Taxes, Current Year J `. 30,635 19,664 25,902 26,420 Secured b Unsecured Taxes, P/Y 263,275 13,330 22,009 _ -�: 16,000 Penalties on Delinquent Taxes -0- -0= _. 128 - 200 Sales and Use Tax' 181,091 233,722 140,129 _. 160,000 Mandated Costs' - -0- 897 200 200 Franchise 53,671 56,530 70,587 70,500 Franchise Application Fees -0- 6,000 -0- -0- Business License Tax - 16,206 19,588 21,800 20,000 Business License Penalties 68 522 - 279 200 Real Property Transfer Tax 10,051 11,247 7,300 10,000 Yard d Garage Sale Permits 86 98 200 200 Construction Permits - 51,295 26,815 18,500 30,000 Other State Grants 2,793 -0- -0- -0- Court Fines 3,811 80 250 300 Investment Earnings 74,178 115,852 35,800 35,000 FALA _ 18,265 - -0- ' . " _ -0- -0- FEMA 21,530 - -0- -0- -0- Rents 5,445 495 -0- -0- Alcoholic Beverage License 2,020 -0- -0- -0- Motor Vehicle -In -Lieu Tax 182,630 75,052 155,951 186,424 Homeowners Property Tax Re I 1 of 29,175. - 28,846 23,861 •, 31,060 Business Inventory Tax Relief 31,089 '32,278 30,817 31,997 Trailer Coach -in -Lieu Tax 2,862 5,704 _ .- 6,405 5,750 Parking Citations -_ _ -0-. 2,795 3,800 _ 3,000 Cigarette Tax 20,904 24,447 - 19,300 19,300 Rehab Community Center Grant -0- 4,940 55,060 ' ' -0- Street Sign Grant r -0- 24,000 -0- Subdivision Fees _ - 2,065 8,694 _ 19,500 12,000= Engineering Fees -"Other- 5;021 1,514 1,200 1,500 Sales; Maps E Publications_ 526 121 250 -250 Sign Placement Permit:_:_ - 95 - _ 280 50 :_ 150 _ Ca nd i date F I I I ng Fees _ -0- _ 400 - -0-_ Grand Terrace Planning 705 11,320 "- ';'7,000 ��` 8,000 Cable T.Y. • - _ - - -0- _ _ -0- - _ 3,128 , �. -1, 000 Plays :. _ _ _ __ -0- _ _ - -0- 928 - -0- Sale of Property -' -0- _ -0-.-- ~_ 1,610 FUND TOTAL ~ - : 1,464,079 1,184,152 -1, 492, 042 1,605,926 , • 4 •w ► C 6Y OF GRAND TERRACE June23, 1983 - Page 27 FISCAL YEAR - ESTIMTED REVENUE 1983-84 1980-81 1981-82 1982-83 1983-84 NUMBER s_ : -' TITLE - =' '_ ACTUAL ACTUAL'-;' ESTIMATED ESTIMATED - - 5/31/83 _ TRANSPORTATION DEVELOPMENT ACT FUND _- - 18-3275 143,380 97,577 92,188 - 88,962 Article Ba 18-3276 Article 3 ' • - _ _ -0- • - -0- 5, 600 ; ; 5,600 FUND TOTAL =- - - 143,380 97,577 97,788 _94,562 - - _ FEDERAL AID URBAN FUND =, P' 20-3231 F.A.U. _ E �c :..-0- _ -' ' . �� :.0_ =' _ -0- 180,000 - -•0- - _ �' "'0- _ '- �'-0= ; -` _ 180, 000 _ FUND TOTAL _ WASTEWATER DISPOSAL FUND .250,600 21-3114 Service Charge 101,647 277,717 265,000 21-3115 Returned Checks Fee -0- 12 50 50 21-3116 Collection Fees _'" -- -0- - -0- = - 700 1,500 21-3132 Sewer Connection Fees - Colton - 84,780 35,640 29,600 148,500 21-3133 Sewer Connection Fees - G.T. 115,450 48,000 - 24,600 16,500 FUND TOTAL- 301,877 361,369 305,550 431,550 TOTAL ALL FUNDS •2,304,584" 1,895,670_ 2,149,567 - 2,669,678 .• �•- ` _-�-____mil _ a -. .� _�T.i'+-;-. a.. _--. __ •-` - __ •_--._.4._...-..-iT•^^-:i�.�_�..q....��__- - - •- •- � - -. ..a __-r-.�_. � __ ' C IY OF GRAND TERRACE June 23, 1983 Page 25 FISCAL YEAR ` ESTIMATED REVENUE - _ 1983-84 1980-81- 1981-82 '- 1982-83 1983-84 _ NUMBER : 'TITLE Y'- :' ' " ; ACTUAL _ ACTUAL- ESTIMATED 'ESTIMATED 5/31/83 STREET FUND 11-3121 Capital Improvement - Streets 85,197 35,776 - 23,422 ,60,500 11-3270 Handicap Ramp Grant = -0- 18,908 : = 70- 11-3271 CDBG Grant , - ', J - -0- _ - -0- _ 25, 53q_ . .25, 000 f; FUND TOTAL ' 85,197 :j 54, 684 - - - 48, 956 85, 500 '- _ - STORM DRAIN FUND ` ` -: _ _ - • = -` <' -:� . _-` �" _ :� 12-3120 Capital I mpr_ ovemnt - Storm Dra i 38,733 : 16402 _ = , _ 1 _ < 1,146 27, 500~ - _ _ - 38,733 16,402 =Y11,146 <27,500 FUND,TOTALr. �- --- '- _ PARK FUND ... 13-3121 Dance Class _ -0- - - 44 -0- -0- 13-3122 Capital Improvement - Parks - 56,993 •-_23,912 13,796' 41,250 13-3233 Park Program Urban Grant NN 36-402 90,000 10,000 -0- ' -0- 13-3236 Terrace Hills Park Grant (Fence) -0- 2,014 =: -0- -0- 13-3305 Summer Day Camp 12 1,050 1,461 '- =. -0- -0- 13-3306 Roberti-Z'Serg Program (SB 174) _ -0- 5,958 -1,576 6,000 13-3272 Restrooms -0- 24,371 _ y 2,708 -0- 13-3308 Ball Park Lights -0- -0- 1,227 --2,500 FUND TOTAL 148,043 67,760 19,307 49,750 REVENUE SHARING FUND 15-3280 Federal Revenue Sharing 30,623 36,411 68,270 68,270 FUND TOTAL 30,623 36,411 68,270 68,270 GAS TAX FUND - - - 16-3258 Gas Tax - 2106 - w._ 46,293 37,960 38,506 40,139 16-3259 Gas Tax - 2107 40,488 33,867 :<•62,402 80,881 16-3260 Gas Tax - 2107.5 ": ._ 3,000 2,000 2,000 000_. FUND TOTAL s 89,781 73,827 102,908 123,020 - !•_' -_ TRAFFIC SAFETY FUND =_ _ - `_- 17-3240 VehIcIs Code Fines '._ '. 2,871 _ 3,488 ,- 3,600 3,600. FUND TOTAL`' ' �= `- - - _ - 2,871 : 3,488 -3, 600 " _ 3,600 ; -. " ' .. r - :. 'r. - - _ - `? - _ _- - - •-tea: :1-�� '- _ - - _ : - - ___ _ - - _. _ - -------- _ -- --? P ED I N G C O U N C I L A P O V A L RESOLUTION N0. 83- COUNCIL AGENDA ITEM IF %j6 Ll A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ADOPTING A BUDGET OF ESTIMATED REVENUES AND EXPENDITURES FOR THE FISCAL YEAR 1983-84. WHEREAS, a local agency is required to adopt a budget for the subsequent fiscal year for estimated revenues and expenditures; and WHEREAS, every local governmental agency shall file with the county auditor of the county in which the agency conducts its principal operations a budget for the fiscal year then in progress; and WHEREAS, the City Council and Staff members have expended many hours of time in reviewing and analyzing the proposed budget in order to determine the needs of the City of Grand Terrace; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS: Section 1. That a budget for Fiscal Year 1983 84, a copy of which is on file in the City Clerk's Office, is hereby adopted as the estimated revenues and expenditures for the City of Grand Terrace. Section 2. That the City Manager is hereby directed to forward a copy of this Resolution and the adopted Fiscal Year 1983-84 budget to the Auditor -Controller of the County of San Bernardino. Adopted this 23rd day of June, 1983. ATTEST: City a of the City of Ur—a—n-dMayor of the City of Grand Terrace Terrace and of the City Council and of the City Council thereof. thereof. Approved as to form: City ttorney (SA) a ' Date: 6, 1983 STAFF C R A ITEM ( ) COUNCIL ITEM (XXX) MEETING DATE: June 23, 1983 AGENDA ITEM NO. I C�_ SUBJECT: 1983-1984 FY APPROPRIATIONS LIMIT PURSUANT TO ARTICLE XIII-B Article XIII-B of the California Constitution was adopted as Proposition Four at the November 1979 General Election. Proposition Four established an appro- priations limit for proceeds of taxes for each governmental entity within the State of California. This appropriations limit is unique to each governmental entity and has to be determined annually. Excerpt from article XIII-B Sec. 2: "Revenues received by any entity of govern- ment in excess of that amount w ich is appropriated by such entity in compliance with this Article during the fiscal year shall be returned by a revision of tax rates or fee schedules within the next two subsequent fiscal years". The city is in compliance with the Appropriations limit and has a $435,633 cushion before the limit would impact the city. Accompanying this Staff Report is the Appropriations Limit Resolution with calculations for the City of Grand Terrace with supporting documentation. The Staff Recommends Council: ADOPT RESOLUTION ESTABLISHING THE APPROPRIATIONS LIMIT FOR PROCEEDS OF TAXES FOR THE CITY OF GRAND TERRACE FOR FISCAL YEAR 83-84 AT $1,661,638. BM:pt enclosures: Resolution Schedules 1, 2, & 3 ' PEDING COUNCIL AP"OVAL RESOLUTION NO. 83- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ESTABLISHING THE FISCAL YEAR 1983-84 APPROPRIATIONS LIMIT PURSUANT TO ARTICLE XIII-B OF THE STATE CONSTITUTION AS REQUIRED BY CALIFORNIA GOVERNMENT CODE SECTION 7910. WHEREAS, Article XIII-B of the California Constitution requires that an Appropriations Limit be determined and established annually for each governmental entity within the State of California; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS: Section 1. That the City Council of the City of Grand Terrace hereby establishes the Fiscal Year 1983-84 Appropriations Limit pursuant to Article XIII-B of the State Constitution as required by California Government Code, Section 7910. Section 2. That the limits determined on Exhibit "A" attached hereto and incorported herein by reference is the established limit for Fiscal Year 1983-84. Section 3. That the City of Grand Terrace, as shown in said Exhibit "A" has complied with the limit imposed on appropriations and that all proceeds of taxes were appropriated for Fiscal Year 1983-84. ADOPTED this 23rd day of June, 1983. ATTEST: City Clerk of the City of Grand Terrace and of the City Council thereof. Approved as to form: City ttorney Mayor of the City of Granderrace and of the City Council thereof. u u EXHIBIT "A" RESOLUTION NO. 83- Adopted June 23, 1983 CITY OF GRAND TERRACE DETERMINATION OF APPROPRIATIONS LIMIT FOR PROCEEDS OF TAXES Appropriation Limit from FY 1982-83 Maximum permitted growth rate from Schedules 1 & 2 (1.0235 x 1.0605 = 1.0854) 1983-84 Appropriations Limit 1983-84 estimated proceeds of taxes from Schedule 3 (from 1983-84 Preliminary Budget with revisions) DIFFERENCE (Cushion before the limit would impact the City) $1,530,899 x 1.084 $1,661,638 $1,226,005 $435,633 I �Mo Attachment I A. Price Factor: Section 7901 of the Government Code specifies that the percentage change in the lesser of the March to March U.S. All Urban Consumer Price Index (CPI) or California 4th quarter per capita personal income is to be used as an annual percent change in determining the appropriation limit. The percent change to be used in setting the 1983-84 limit is: 0 California Personal per Capita Income: 2.35 Excerpt from PRICE AND POPULATION DATA from the State of California, dated May 1, 1983, for establishing 83/84 Appropriation Limit CONVERTED TO FACTOR: SCHEDULE 1 2.35% + 100 = 1.0235 100 a (15W ATTACHMENT II ANNUAL PERCENT CHANGE IN POPULATION MINUS EXCLUSIONS PURSUANT TO SECTION 2227, REVENUE AND TAXATION CODE, JANUARY 1982 TO 1983 AND TOTAL POPULATION JANUARY 1, 1983 DATE PRINTED n4/29/83 I I I ANNUAL 1 I 1-1-82 1 I 1-1-83 1 TOTAL 1PERCENT CHANGEI POPULATION I POPULATION I POPULATION COUNTY I MINUS 1 MINUS 1 MINUS 1 1-1-85 CITY ( EXCLUSIONS i EXCLUSIONS I EXC LUSTONS I SAN BERNARDINO ( 3.17 I = 924,591 I 953,888 i 985,8SO ADELANTO ► 7.96 I 2,539 1 2,741 I 21741 BARSTOW I 3.26 1 18,206 1 181800 1 189800 BIG BEAR LAKE i 3.45 i 5,099 1 59275 1 5,275 CHI140 1 1.62 I 37,864 ( 38,478 43,881 COLTON I 2.14 I 22088 I 221560 1 229560 FONTANA 1 2.55, / 1 43,024 1 449123 1 44,123 GRAND TERRACE- I 6.n511LG 1 8,873 1 9,410 1 99410 LOMA LINDA MONTCLAIR NEEDLES ONTARIO RANCHO CUCAMONGA REDLANDS RIALTO SAN BERNARDINO UPLAND VICTORVILLE UNINCORPORATED 1.98 1.79 3.54 5.95 2.nn 3.50 2.41 2.02 1.87 7.36 3.39 10,762 24,133 4,155 94,325 58,609 469270 41,562 1229709 49,802 16,350 318,221 10,975 24,564 4,302 99,938 59,779 47,889 42,562 125,191 50,732 '17, 554 329,015 10,975 24,564 4,302 99,938 59,779 47,889 42,562 128038 50,732 17,554 351,957 Excerpt from PRICE AND POPULATION DATA from the State of California, dated May 1, 1983, for establishing 83/84 Appropriation Limit CONVERTED TO FACTOR: SCHEDULE 2 -6.05% + 100!= 1.0605 100 CTY OF GRAND TERACE SCHEDULE TO CATEGORIZE REVENUE FOR THE FISCAL YEAR TO END 6/30/84 PROCEEDS FROM TAXES NON PROCEEDS FROM TAXES GENERAL FUND 10-3105 Plan Checking Fees 10,000 10-3108 Public Works - Inspection Fees 8,000 10-3130 CRA - City Services 67,000 10-3139 Miscellaneous Revenue 1,000 10-3171 Off -Highway Motor Vehicle 150 10-3201 Secured Taxes, Current Year 524,475 10-3202 Unsecured Taxes, Current Year 26,420 10-3203 Secured & Unsecured Taxes, P/Y 16,000 10-3208 Penalties on Delinquent Taxes 200 10-3211 Sales and Use Tax 160,000 10-3212 Mandated Costs 200 10-3214 Franchise 62,325 10-3215 Business License Tax 17,500 10-3216 Business License Penalties 200 10-3218 Real Property Transfer Tax 10,000 10-3227 Yard & Garage Sale Permits 200 10-3228 Construction Permits 30,000 10-3241 Court Fines 2,460 10-3257 Motor Vehicle -in -Lieu Tax 186,424 10-3262 Homeowners Property Tax Relief 31,060 10-3263 Business Inventory Tax Relief 31,997 10-3267 Trailer Coach -in -Lieu Tax 5,750 10-3268 Parking Citations 1,620 10-3269 Cigarette Tax 19,300 10-3291 Subdivision Fees 12,000 10-3292 Engineering Fees - Other 1,500 10-3294 Sales; Maps & Publications 150 10-3295 Sign Placement Permit 150 10-3297 Grand Terrace Planning 6,000 10-3298 Cable T.V. 1,000 STREET FUND 11-3121 Capital Improvement - Streets 60,500 STORM DRAIN FUND 12-3120 r-apital Improvemnt - Storm Drains 27,500 PARK FUND 13-3122 apL pi al improvement - Parks 41,250 13-3306 Roberti-Z'Berg Program (SB 174) 6,000 13-3308 Ball Park Lights 2,500 SCHEDULE 3 T Y O F G SCHEDULE TO FOR THE FISCAL RAND TEACE CATEGORIZE REVENUE YEAR TO END 6/30/84 PROCEEDS NON PROCEEDS FROM TAXES FROM TAXES REVENUE SHARING FUND 15-3280 Federal Revenue sharing 68,270 GAS TAX FUND 16-3258 Gas Tax - 7106 40,139 16-3259 Gas Tax - 2107 80,881 16-3260 Gas Tax - 2107.5 2,000 TRAFFIC SAFETY FUND 17-3240 Vehicle Code Fines 3,600 TRANSPORTATION DEVELOPMENT ACT 18-3275 Article 8a 88,962 18-3276 Article 3 5,600 FEDERAL AID URBAN FUND 20-3231'Barton/Michigan igna F.A.U. 90,000 WASTEWATER DISPOSAL FUND 21-3114 Service Charge 265,000 21-3115 Returned Checks Fees 24 21-3116 Collection Fees 500 21-3132 Sewer Connection Fees - Colton 59,400 21-3133 Sewer Connection Fees - G.T. 105,600 TOTAL CITY REVENUE $ 1,097,601 $ 1,083,206 $ 2,180,807 Percentage 50.33% 49.67% 100% Interest Distribution: Based on percentage of proceeds and non proceeds of taxes to total revenue. 128,404 126,721 255,125 TOTAL E 1,226,005 $ 1,209,927 $ 2,435,932 FROM 1983-84 PRELIMINARY BUDGET Revised May 10, 1983 SCHEDULE 3 Date: 6/20/83 sT�AFF REPOKT 12.239 C R A ITEM ( ) COUNCIL ITEM (X ) MEETING DATE: June 23, 1983 AGENDA ITEM NO. SUBJECT: Assessment District The City Council has directed the staff to return with a proposal for an assessment district pursuant to Landscaping and Street Lighting Act of 1972. Under a separate cover, you will find the report as well as the assessment spread for all of the benefitting parcels within the City of Grand Terrace. Each and every parcel within the City has been included in the assessment district. JK/lbk DATE OF MEETING: STAFF: CITY COUNCIL: STAFF: CITY COUNCIL: CITY COUNCIL: JUN 2 3 1983 ORDER OF PROCEDURE vouNcir. AGENDA ITEM I KA CITY OF GRAND TERRACE LANDSCAPING AND LIGHTING DISTRICT NO. 83-1 June 23, 1983 Present map showing the general boundaries of the area proposed to be assessed, and showing in general terms the works of improvement to be maintained. Adopt RESOLUTION ORDERING CITY ENGINEER TO PREPARE PLANS, SPECIFICATIONS, COST ESTIMATE, DIAGRAM AND ASSESSMENT. Present to the City Council the "Report", pursuant to the "Landscaping and Lighting Act of 1972", consisting of the following: 1. Plans and specifications; 2. Estimate of costs; 3. Diagram of proposed District;. 4. Assessment of costs. Adopt RESOLUTION APPROVING ENGINEER'S "REPORT". Adopt RESOLUTION OF INTENTION. PUBLIC HEARING DATE: July 14, 1983 (6:00 P.M.) ( J� P DING COUNCIL A R 0 V A L JUN 2 31983 RESOLUTION NO. 83-_ -COUNCIL AGENDA ITEM # f A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF .y<,2 GRAND TERRACE, CALIFORNIA, ORDERING THE PREPARATION OF PLANS, SPECIFICATIONS, COST ESTIMATES, DIAGRAM, ASSESSMENT, AND "REPORT" FOR FORMATION OF THE CITY OF GRAND TERRACE LANDSCAPING AND LIGHTING DISTRICT WITHIN SAID CITY, PURSUANT TO THE PROVISIONS OF DIVISION 15, PART 2 OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA. WHEREAS, the City Council of the City of Grand Terrace, desires to initiate proceedings for the formation of a landscaping and lighting district pursuant to the terms and provisions of the "Landscaping and Lighting Act of 1972," being Division 15, Part 2 of the Streets and Highways Code of the State of California, in what is known and designated as CITY OF GRAND TERRACE LANDSCAPING AND LIGHTING DISTRICT NO. 83-1 (hereinafter referred to as the "District"); and WHEREAS, these proceedings for the annual levy of assessments shall relate to the fiscal year commencing July 1, 1983, and ending June 30, 1984; and WHEREAS, there has been submitted to this City Council, for its consideration at this time, a map showing the boundaries of the area affected by the levy of the assessment for the above referenced fiscal year; said map further showing and describing in general the works of improvement proposed to be maintained in said District, said description being sufficient to identify the works of improvement and the areas proposed to be assessed for said maintenance thereof; and WHEREAS, the provisions of said Division 15, Part 2 require a written "Report" consisting of the following: 1. Plans and specifications of the area of the works of improvement to be maintained; 2. An estimate of the costs for maintaining the improvements for the above referenced fiscal year; 3. A diagram of the area proposed to be assessed; 4. An assessment of the estimated costs for maintenance work for said fiscal year. NOW, THEREFORE, the City Council of the City of Grand Terrace hereby resolves as follows: SECTION 1. That the above recitals are all true and correct. SECTION 2. That the map, as submitted to this City Council, showing the boundaries of the area proposed to be assessed, and showing the proposed works of improvement to be maintained, is hereby approved and adopted by this City Council. A copy of said map shall be on file in the Office of the City Clerk and open for public inspection. The map, as submitted, is entitled: CITY OF GRAND TERRACE LANDSCAPING AND LIGHTING DISTRICT NO. 83-1 SECTION 3. That all railroad, gas, water, electric utility, and electric line rights -of -way shall be included within the aforesaid proposed District and assessed benefit derived in accordance therewith, pursuant to Government Code Section 22595. SECTION 4. That the proposed work within the area proposed to be assessed shall be for the maintenance of certain landscaping and lighting improvements. Said work is set forth in the "Report" to be presented to this City Council for consideration. SECTION 5. That Joseph Kicak, Kicak & Associates, is hereby ordered to prepare and file with the City Council a "Report" relating to said annual assessment and levy in accordance with the provisions of Article IV, commencing with Section 22565 of Chapter 1 of the Streets and Highways Code. SECTION 6. That upon completion, said "Report" shall be filed with the City Clerk, who shall then submit the same to this City Council for its consideration pursuant to Sections 22586 and 22587 of said Streets and Highways Code. ADOPTED this day of 1983. ATTEST: City Clerkof the City of GrandMayor of the City of GrandTerrace Terrace and of the City Council and of the City Council thereof. thereof. Approved as to form: City Attorney PI160DI NG C 0 U N C I L AP ROVAL JUN231983 RESOLUTION NO. 83- COUNCIL AGENDA ITEM A �A(ql A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, APPROVING THE ENGINEER'S "REPORT" FOR CERTAIN LANDSCAPING AND LIGHTING IMPROVEMENTS IN A PROPOSED LANDSCAPING AND LIGHTING DISTRICT. WHEREAS, the City Council of the City of Grand Terrace, pursuant to the terms and provisions of the "Landscaping and Lighting Act of 1972," being Division 15, Part 2 of the Streets and Highways Code of the State of California, did, by previous resolution, order the preparation of an Engineer's "Report", consisting of plans, specifications, an estimate of the cost, a diagram of the proposed district, and an assessment relating to what is now known and designated as CITY OF GRAND TERRACE LANDSCAPING AND LIGHTING DISTRICT NO. 83-1 WHEREAS, there now has been presented to this City Council the "Report" as required by Section 22586 of said Streets and Highways Code and as previously directed by resolution; and WHEREAS, the City Council has now carefully examined and reviewed the "Report" as presented, and is satisfied with each and all of the items and documents as set forth therein, and is satisfied that the assessments, on a preliminary basis, have been spread in accordance with the benefits received from the maintenance to be performed as set forth in said "Report". NOW, THEREFORE, the City Council of the City of Grand Terrace does hereby resolve as follows: SECTION 1. That the above recitals are all true and correct. SECTION 2. That the "Report" as presented, consisting of the following: a. Plans and specifications; b. Estimate of cost; c. Diagram of the District; d. Assessment of the estimated cost is hereby approved on a preliminary basis, and is ordered to be filed in the Office of the City Clerk as a permanent record and to remain open for public inspection. SECTION 3. That the City Clerk shall certify to the passage and adoption of this Resolution, and the Minutes of this meeting shall so reflect the presentation of the Engineer's "Report". ADOPTED this day of , 1983. f a ATTEST: City a of the City of Grand Terrace and of the City Council thereof. Approved as to form: City ttorney Mayor of the City of Grand Terrace and of the City Council thereof. - 2 - P D I N G C O U N C I L A IR O V A L RESOLUTION NO. 83- kg11NCIL AGENDA ITEM # A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, DECLARING ITS INTENTION TO ORDER THE FORMATION OF A LANDSCAPING AND LIGHTING DISTRICT TO LEVY AND COLLECT ASSESSMENTS FOR CERTAIN IMPROVEMENTS PURSUANT TO PROVISIONS OF DIVISION 15, PART 2 OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA; AND SETTING A TIME AND PLACE FOR PUBLIC HEARING THEREON. WHEREAS, the City Council of the City of Grand Terrace, desires to initiate proceedings for the formation of a landscaping and lighting district pursuant to the terms and provisions of the "Landscaping and Lighting Act of 1972," being Division 15, Part 2 of the Streets and Highways Code of the State of California, in what is known and designated as CITY OF GRAND TERRACE LANDSCAPING AND LIGHTING DISTRICT NO. 83-1 (hereinafter referred to as the "District"); and WHEREAS, there has been presented and approved by this City Council the Engineer's "Report" as required by law, and at this time this City Council is desirous to proceed with the formation of said District. NOW, THEREFORE, the City Council of the City of Grand Terrace does hereby resolve as follows: SECTION 1. That the above recitals are all true and correct. SECTION 2. That the public interest and convenience requires, and it is the intention of this City Council to order, the formation of a Landscaping and Lighting District to levy and collect annual assessments for continual maintenance of certain improvements, all to serve and benefit said District as said area is shown and delineated on a map previously approved by this City Council and on file in the Office of the City Clerk, open to public inspection, and herein so referenced and made a part hereof. SECTION 3. REPORT - That the "Report" of the Engineer regarding the formation of said Dis�tri—strict, which "Report" is for the maintenance of the fiscal year 1983-84, is hereby approved, and is directed to be filed in the Office of the City Clerk and open to public inspection. SECTION 4. RIGHTS -OF -WAY - That all railroad, gas, water, electric utility, and electric line rig is -of -way shall be included within the proposed District and assessed in accordance with benefit derived, pursuant to Government Code Section 22595 of the State of California. SECTION 5. ASSESSMENT - That the public interest and convenience requires, and it is the intention of this City Council to order, the formation of the District as set forth and described in said Engineer's "Report", and further it is determined to be within the best public interest and convenience to levy and collect annual assessments to pay the costs and expenses of said maintenance and improvement as estimated in said "Report". SECTION 6. DESCRIPTION OF MAINTENANCE - The improvements for which said District is to be formed, and the assessments levied and collected, shall be for the maintenance of certain improvements as set forth in the "Report" of the Engineer, referenced and so incorporated herein. SECTION 7. COUNTY AUDITOR - The County Auditor shall enter on the County Assessment Roll the amount of the assessments, and shall collect said assessments at the time and in the same manner as County taxes are collected. After collection by the County, the net amount of the assessments, after the deduction of any compensation due to the County for collection, shall be paid to the Treasurer for purposes of paying for the costs and expenses of said District. SECTION 8. SPECIAL FUND - The City Treasurer herewith shall establish a special fund designate as "SPECIAL FUND CITY OF GRAND TERRACE LANDSCAPING AND LIGHTING DISTRICT NO. 83-1" into which the said Treasurer shall place all monies collected by the Tax Collector as soon as said monies have been received by said Treasurer. Payment shall be made out of said Fund only for the purpose provided for in this Resolution, and, in order to expedite the making of this maintenance and improvement, the City Council may transfer into said special fund money from any available source, such funds as it may deem necessary to expedite the proceedings. Any funds so transferred shall be deemed a loan to said special fund, and shall be repaid out of the proceeds of the assessments provided for in this Resolution. SECTION 9. BOUNDARIES OF DISTRICT - Said contemplated improvement and maintenance work is, in the opinion of City Council, of direct benefit to the properties within the boundaries of the District, and this City Council makes the costs and expenses of said improvement and maintenance chargeable upon a district, which district said City Council hereby declares to be the district benefited by said improvement and maintenance and to be further assessed to pay the costs and expenses thereof. Said District shall include each and every parcel of land within the boundaries of said District, as said District is shown on a map as approved by this City Council and on file in the Office of the City Clerk, and so designated by the name of the District. SECTION 10. PUBLIC PROPERTY - Any lots or parcels of land known as public property, as the same are defined in Section 22663 of Division 15, Part 2 of the Streets and Highways Code, which are included within the boundaries of the District, shall be omitted and exempt from any assessment to be made under these proceedings to cover any of the costs and expenses of said improvement and maintenance work. SECTION 11. PUBLIC HEARING - NOTICE IS HEREBY GIVEN THAT THURSDAY, THE 14TH DAY OF JULY, OUR OF-6:O0 O'CLOCK P.M., IN THE REGULAR MEETING PLACE OF THE CITY COUNCIL, BEING TERRACE VIEW ELEMENTARY SCHOOL, 22731 GRAND TERRACE ROAD, GRAND TERRACE, IS THE TIME AND PLACE FIXED BY THIS CITY COUNCIL FOR THE HEARING OF PROTESTS OR OBJECTIONS IN REFERENCE TO THE FORMATION OF THE PROPOSED DISTRICT, TO THE EXTENT OF THE MAINTENANCE, WORKS OF ,2-- IMPROVEMENT, AND ANY OTHER MATTERS CONTAINED IN THIS RESOLUTION. ANY PERSON WHO WISHES TO OBJECT TO THE FORMATION OF THE DISTRICT SHOULD FILE A WRITTEN PROTEST WITH THE CITY CLERK PRIOR TO THE TIME SET AND SCHEDULED FOR SAID PUBLIC HEARING. SECTION 12. NOTICE - That the City Clerk is hereby authorized and directed to post in t e manner and location used by the City to provide public notice; said posting shall be completed not less than ten (10) days before the date of said public hearing and shall be maintained continuously until the date of the public hearing. SECTION 13. That the City Clerk is hereby directed to mail notices of the Public Hearing on the formation of the District to all persons as required and as specified pursuant to Section 22556 of the Streets and Highways Code of the State of California, said mailing to be completed no less than ten (10) days before the date set for the Public Hearing. SECTION 14. PROCEEDINGS INQUIRIES - For arty and all information relating to the proceedings, protest procedure, any documentation and/or information of a procedural or technical nature, your attention is directed to the below listed person and the local agency of department so designated: Joseph Kicak City Engineer City of Grand Terrace 22365 Barton Road, Suite 110 Grand Terrace, CA 92324 (714) 825-3825 ADOPTED this day of , 1983. ATTEST: City Clerk of the City of Grand Terrace and of the City Council thereof. Approved as to form: City Attorney Mayor of the City of Grand Terrace and of the City Council thereof. MIE ,. ST' C R A ITEM i) CDUNCIL ITEM i Xi HEETI AGENDA ITEM NO. .: Jun -, 23,X- 1583 12-1.1044 it SUBJECT: Approval of nal:•T,ract Ma s 977n 72-2 q. s � 1 All of the condi ons set on the subject tentative tract maps have been compl ed., or sufficient securities have..been posted t assure that a conditions will�be completed, r.ior to issuance of occupancy p mits. �e followin onds and agreements hive been presented for the ity Counci consideration, approval, and/or acceptance. r Tract 9772 Agreemen' have been received for streets & storm drain, sewer, water a landscaping. Streets & Storm Drain Se er Landscaping Perfolmance Bond $150,000 $30,,000 $86,.705 Labor & Material $75,000 $15,000 $43,353 B orid Tract 9772 Agreements have been received for streets & storm drain, sewer, water and landscaping. Streets & Storm Drain Sewer Water Performance Bond $30,000 $60,000 $225,000 Labor & Material $1-50,000 $30,000 $112,500 Bond Land- sg# in $140,974 A permit from the State Department of Water Resources has been received for both tracts, 9772 and 9772-2. Staff recommends that: $70,487 THE CITY COUNCIL APPROVE THE FINAL TRACT MAPS 9772 and 9772-2, AUTHORIZE THE MAYOR TO SIGN THE AGREEMENTS AND ACCEPT THE BONDS AS LISTED ABOVE. JK/lbk Attachments