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07/28/1983
CITY OF GRAND TERRACE TERRACE VIEW ELEMENTARY SCHOOL 22731 Grand Terrace Road REGULAR COUNCIL MEETING AGENDA JULY 28, 1983 5:30 P.M. * Call to Order * Invocation - Pastor Won I1 Kim, Loma Linda Korean Church of Seventh Day Adventist * Pledge of Allegiance * Roll Call COMMUNITY REDEVELOPMENT AGENCY 1. Approval of Minutes (7/14/83) 2. Approval of Check Register No. CRA072883 3. Status Report - Fire Station/Civic Center 4. Redevelopment Implementation Strategy 5. Audit RFP Approval ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE REGULAR CITY COUNCIL MEETING 1. Items to Add/Delete 2. Approval of Minutes (6/23/83) (7/14/83) 3. SPECIAL PRESENTATIONS A. Rex Wildman - Special Olympics B. Office on Aging C. Consideration of Membership in "Toward Utility Rate Normalization' (TURN) - Sylvia M. Siegal, Executive Director 4. PUBLIC PARTICIPATION 5. CONSENT CALENDAR Staff Recommendations Approve Approve Approve Council Action F11 COUNCIL AGENDA JULY 28, 1983 Page 2 of 3 The following Consent Calendar items are expected to be routine & non -controversial. They will be acted upon by the Council at one time without discussion. Any Council Member, Staff Member, or Citizen may request an item be removed from the Consent Calendar for discussion. A. Approval of Check Register No. 072883 B. Authorize Issuance of Temporary Occupancy Permit for Cabinet Shop - 12210 Michigan C. Approve Tentative Parcel Map 7984, Subject to the Findings & Conditions as Listed in the Planning Commission Staff Report dated 7/11/83 D. Authorize Issuance of RFP's for Auditing Services for FY 83-84; 84-85; & 85-86 E. Reject Liability Claim No. 83-03 13-SL F. A RESOLUTION OF THE CITY COUNCIL OF THE CITY -OF GRAND TERRACE, CA, ESTABLISHING A "NO PARKING" ZONE ON THE EASTERLY SIDE OF ORIOLE AVE. SOUTHERLY OF PICO STREET. •� I G. A RESOLUTION OF THE CITY COUNCIL OF CITY OF GRAND TERRACE, CA, SUPPORTING THE HOLDING OF THE 1984 LITTLE LEAGUE BASEBALL WORLD SERIES AT THE WESTERN REGIONAL HEADQUARTERS IN SAN BERNARDINO, CALIFORNIA. 6. ORAL REPORTS A. Planning Commission B. Parks & Recreation Committee C. Historical & Cultural Activities Committee D Crime Prevention Committee E. Emergency Operations Committee F. Police Chief (1) Sharing of Traffic Vehicle G Fire Chief H. City Engineer I. City Attorney J . City Manager K. City Council (1) San Bernardino County Time Capsule L0 A 11 COUNCIL AGENDA JULY 28, 1983 Page 3 of 3 7. UNFINISHED BUSINESS A. City Medallions B. Street Light Petition Letter 8. NEW BUSINESS A. Proposal for Local School Impact Study B. A-1 Zone - Pico Street C. Vivienda Bridge Report D. Compensatory Time - City Employees 3 (1) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, AMENDING ITS RULES AND REGULATIONS FOR THE ADMINIS- TRATION OF PERSONNEL MATTERS RELATING TO EMPLOYEE COMPENSATORY TIME, PURSUANT TO ARTICLE II, SEC. 1, OF ORDINANCE NO. 12. ADJOURN NEXT REGULAR MEETING - THURSDAY, AUGUST 11, 1983 AGENDA ITEM REQUESTS FOR THE 8/11/83 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY 12:00 NOON ON AUGUST 3, 1983. 0 Staff Recommendations Adopt Council Action Lei CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY REGULAR MEETING - JULY 14, 1983 PENDING C::r ROVAL JUL 2 81a83 CRA AGENDA ITEM NO.,/ The regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Terrace View Elementary School, 22731 Grand Terrace Road, Grand Terrace, California, on July 14, 1983, at 5:40 p.m. PRESENT: Hugh J. Grant, Chairman Jim Rigley, Vice Chairman Tony Petta Roy W. Nix Barbara Pfennighausen Ed Clark, Treasurer Ivan Hopkins, Attorney Myrna Erway, Secretary ABSENT: Seth Armstead, Executive Director APPROVAL OF MINUTES (June 23, 1983) CRA-83-77 Motion by Mrs. Pfennighausen, Second by Mr. Rigley, ALL AYES, to approve the Minutes of June 23, 1983 as presented. CHECK REGISTER THRU 6-30-83 CRA-83-78 Motion by Mr. Rigley, Second by Mr. Petta, ALL AYES, to approve the Check Register through 6-30-83 as presented. CHECK REGISTER NO. CRAO71483 CRA-83-79 Motion by Mrs. Pfennighausen, Second by Mr. Nix, ALL AYES, to approve Check Register No. CRAO71483 as presented. MCT RFPnRT Treasurer Ed Clark advised that MSI's Redevelopment Implementation Strategy Contract will consist of seven phases. The first phase, "State of the Agency," has been submitted, and the second phase, "Market Analysis - Office Potential," has been completed. Staff recommends that a joint CRA/Council Public Workshop Session be held to provide guidance and establish prioritization of goals for MSI. Stated it is important to get sales and use tax coming into the City as soon as possible; otherwise, services may have to be curtailed, or assessment districts may become necessary. Mr. Gary Werner, MSI, stated direction is needed relative to the goals the Agency is seeking in order to develop a policy statment. In order to use the redevelopment tools, efforts should be directed Page 1 CRA - 7/14/83 specifically to the Agency's specific needs; the redevelopment process can help facilitate private developments directed to specific land use activities. The first phase and the second phase, to be supplemented with the Gobar commercial study, will allow a better understanding of the various land uses in the community to develop a land use policy relative to whether the focus should be on commercial, office, industrial, or a combination. CRA/Council input is needed to served the Agency's needs. Mr. Rigley felt the priorities and direction to be taken should be provided by MSI, rather than the Agency. Mr. Werner stated his firm will provide alternatives and recommendations, but advice relative to the major concerns is needed to develop a strategy to benefit the community. Chairman Grant stated the agency does not want volumes of abstract material; needs down-to-earth answers to create sales tax revenue; fully concurs with the Memorandum dated May 9, 1983 from Ed Clark to Seth Armstead, subject: Comparative Analysis of fixed costs and capital improvements, FY 81/82 vs. FY 82/83, which he feels was excellent. Mr. Nix stated he feels the Agency needs to define the objectives and to set priorities which will allow MSI to provide the alternatives and how to accomplish the objectives, in order to benefit from the study. BUDGET REQUEST - FIRE & RESCUE VOLUNTEERS ASSOCIATION Treasurer Ed Clark stated the Agency approved an allocation of $25,000 in September, 1982 to purchase a rescue vehicle. Recommended allocating an additional $15,561 from the Balance Forward to properly equip the unit, since the purchase price of the vehicle exceeded the estimated cost, and the donations received were less than anticipated. Stated adequate funds are available; the balance forward will be determined upon finalization of the CRA Budget; and that all the equipment and the vehicle will belong to the City. CRA-83-80 Motion by Mrs. Pfennighausen, Second by Mr. Petta, to approve a budget appropriation of $15,561 to Line Item 22-4200-400 to be taken from the balance forward. Mr. Nix questioned why the donation funds were not included to defray the total funds required to equip the unit. Mike Roppolo, President, Grand Terrace Fire & Rescue Volunteers Association, stated that working capital is needed to pursue further fund-raising activities, and that some of the funds were used to purchase medical equipment, and to provide services for the citizens, such as CPR and first aid classes. Stated an extensive amount of equipment is still needed. Motion No. CRA-83-80 carried, ALL AYES. ADJOURN The regular meeting of the Community Redevelopment Agency adjourned at 6:20 p.m. to a Joint CRA/Council Public Workshop Session to be held Thursday, July 21, 1983 at 6:30 p.m. in Building 4 at City Hall, Page 2 CRA - 7/14/83 a .r Page 3 CRA - 7/14/83 22795 Barton Road, for the purpose of reviewing the "State of the Agency," the "Market Analysis," and to furnish guidance to MSI toward_ developing the Grand Terrace Redevelopment Implementation Strategy. Respectfully submitted, )-Y) �--�� ecr ary APPROVED: Chairman PENDING -CRA APPRO.aIAL 'JUL 2 81983 s" COMMUNITY REDEVELOPMENT AGENCY CITY OF GRAND TERRACE ERA AGENDA ITEM NO. JULY 28, 1983 CHECK REGISTER NO. CRA072883 CHECK NO. OUTSTANDING DEMANDS AS OF JULY 28, 1983 *(1) P1238 KICAK AND ASSOCIATES 14 (2) P1239 DEFERRED COMP. PLAN (3) P1240 JAMES RIGLEY (4) P1241 ROY NIX (5) P1242 BARBARA PFENNIGHAUSEN (6) P1243 BELAND/ASSOCIATES (7) P1244 BROWN AND NAZAREK (8) P1245 DISCOUNT WAREHOUSE (9) P1246 SIBONEY COMMUNICATIONS,INC. C. FIRE HYDRANT SURVEY CIVIC CENTER FIRE STATION CONSTRUCTION MOTOCROSS TRAFFIC FLOW PLAN MASTER PLAN STORM DRAINS TOTAL KICAK: DEFERRED COMP.,NIX.,MEDICAL INS.,GRANT & PETTA AGENCY DIRECTORS'FRINGE JULY 1983 AGENCY DIRECTORS'FRINGE JULY 1983 AGENCY DIRECTORS'FRINGE JULY 1983 $ 153.00 191.30 714.16 29.60 100.20 162.50 350.00 150.00 100.00 150.00 PRELIMINARY HOUSING ELEMENT & HAP(DRAFT GENERAL PLAN TASK #2) BALANCE $16,375.00 4,000.00 LEGAL SERVICES FOR APRIL 1983 867.75 COLOR TV AND RCA VIDEO RECORDER FOR FIRE STATION 1,430.89 16MM PROJECTOR WITH SPEAKERS FOR FIRE STATION 902.19 TOTAL: 9,301.59 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CRA LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY. EDWARD R. CLARK TREASURER *CHECKS RELEASED PRIOR TO CHECK REGISTER APPROVAL 6 STAFF REPOT Oro C R A ITEM (XX) COUNCIL ITEM (XX) AGENDA ITEM NO. SUBJECT: AUDIT RFP APPROVAL Date: 7/19/83 MEETING DATE: July 28, 1983 The attached request for proposal to conduct an annual audit for both the City and the CRA for fiscal years 1983/84,-1984/85, and 1985/86 will be sent with Council approval to the following firms: Calderon, Jaham & Osborn Conrad & Associates Crabtree, Karlan & Arzoo Deloitte Haskins & Sells Diehl, Evans & Co Huffman & Philbin McGladrey, Hendrickson & Co Owen 0. Olsen B. R. Sharp & Co Simonis & Moreland Thomas, Byrne & Smith Vasquez, Quesada & Navarro E1 Centro, CA Newport Beach, CA Riverside, CA Costa Mesa, CA Santa Ana, CA Norco, CA Colton, CA Fullerton, CA Riverside, CA Newport Beach, CA Riverside, CA San Bernardino, CA The staff recommendation for the final.selection will be presented to Council at the meeting of September 8, 1983. Staff recommends Council: AUTHORIZE STAFF TO ISSUE RFP'S TO THE ABOVE ACCOUNTING FIRMS. :' July 28, 1983 Gentlemen: We invite you to submit a proposal f Terrace's and the Community Redevelo Terrace's books for t e isca years 6F3-079F,—and the preparation of the the same years. HUGH J. GRANT Mayor JIM RIGLEY Mayor Pro Tem Council Members TONY PETTA ROY W NIX BARBARA PFENNIGHAUSEN SETH ARMSTEAD City Manager MYRNA ERWAY City Clerk EDWARD R. CLARK Finance 8 Administrative Services Officer or auditing the City of Grand pment Agency of the ity o rand ending 6 0 4, 6 0 8, and annual financial statements for The services required include financial and compliance auditing in accordance with generally accepted auditing standards and will cover all funds of the City and of the Redevelopment Agency. The auditor will evaluate the adequacy of the system of internal control and where weaknesses are noted, make appropriate recommendations. A management recommendation letter will be submitted with the audit. The auditor will prepare the comprehensive annual financial reports for both the City and the Redevelopment Agency in accordance with the standards of the Municipal Finance Officers Association. The auditor will provide financial occurring throughout the year that and/or the annual report. advice and counsel on matters would affect accounting procedures Your proposal should include your qualifications in the following areas: 1) Current municipal auditing assignments in Southern California. 2) Experience in the municipal area of the partners, managers, and key members of staff who will be assigned to the audit. 3) Firm's expertise and knowledge of Federal and State Grants, Federal Revenue Sharing, and similar municipal related systems. 4) Experience in Data Processing auditing. 22795 BARTON ROAD GRAND TERRACE, CA 92324-5295 City Manager — City Clerk (714) 824.6621 — Engineering 825.3825 Finance — Planning — Community Services (714) 824.7226 5) Current Redevelopment Agency auditing assignments in Southern California. 6) Expertise and knowledge in Redevelopment Agency compliance auditing. 7) Availability on a day-to-day basis for consultation and on -going auditing needs. A meeting will be held with the Finance Officer and other members of the Finance Department staff at 10:00 A.M. on Wednesday, August 17, to give you an opportunity to discuss the City's operation and audit requirements, preview the City's books, and to ask any questions you may have. Those firms interested will then submit 10 copies of all proposals, to be received in the Finance Department no later than 5:00 P.M. on August 31, 1983. Staff recommendation will be submitted to the City Council for approval on September 8, 1983. The proposed fee should be a fixed amount to include 15 copies of the completed audit and financial statements, and a proposed hourly rate for any additional work requested by the City. The proposal for the City and for the Community Redevelopment Agency of the City must be separate proposals. Sincerely, Edward R. Clark EC:bm M CITY OF GRAND TERRACE 40 PENDING CITY COUNCIL APPROVAL COUNCIL MINUTES REGULAR MEETING - JUNE 23. 1983 t6jXd 7�GENDA ITEM # A JUL 2 812'0 A regular Meeting of the City Council of the City of Grand Terrace was called to order at the Terrace View Elementary School, 22731 Grand Terrace Road, Grand Terrace, California, on June 23, 1983, at 5:40 p.m. PRESENT: Hugh J. Grant, Mayor Jim Rigley, Mayor Pro Tempore Tony Petta, Councilman Roy W. Nix, Councilman Barbara Pfennighausen, Councilwoman Edward R. Clark, Acting City Manager Ivan Hopkins, City Attorney Joe Kicak, City Engineer Myrna Erway, City Clerk ABSENT: Seth Armstead, City Manager The meeting was opened with invocation by Reverend Craig Miller, Highgrove United Methodist Church, followed by the Pledge of Allegiance, led by Councilman Rigley. SPECIAL PRESENTATION Mrs. Diedre' Lingenfelter, City Clerk, City of Corona, and President of the Southern California City Clerks' Association, advised Council that City Clerk Myrna Erway had achieved the status of "Certified Municipal Clerk," and presented the CMC Pin to her. Mayor Grant read a letter dated June 6, 1983 from Lyall A. Schwarzkopf, President, International Institute of Municipal Clerks, indicating that Myrna Erway was awarded the designation of Certified Municipal Clerk. Recess was called at 5:42 p.m., and reconvened at 6:05 p.m., with all members present. APPROVAL OF MINUTES (June 9, 1983) CC-83-145 Motion by Mayor Grant, Second by Councilwoman Pfennighausen, to approve the Minutes of June 9, 1983 as presented, carried 4-0, with Councilman Nix abstaining. PUBLIC PARTICIPATION State Financing for Schools: Dawn Molumphy, President, Association of Colton ucators, the bargaining agent for the certificated employees of Colton Joint Unified School District, distributed information to Page 1 6/23/83 60 Council and requested support of SB 813, which would increase taxes by approximately $29.00 per person, to support State financing for the schools. Requested Council consider signing and mailinq individual postcards addressed to the Governor. Council will take action on this matter individually. Temporary Occupancy Permit Request: Frederick Mason, an attorney representing the Berrimar Corporation, requested issuance of a temporary occupancy permit to locate a cabinet shop in the Park Center complex at 12210 Michigan. CC-83-146 Motion by Councilman Rigley, Second by Mayor Grant, ALL AYES, to place this matter on the July 11 Planning Commission Agenda for consideration and to provide input for Council consideration on the July 14 City Council Agenda. Council indicated the Staff Report should include the rationale for the prohibition of cabinet shops under the present zoning ordinance, the pros and cons of approving the request, the specific action required if the matter were to be approved, and the consequences of approving the request. Street Sweeping/Parking Violations Mike Murphy, Kentfield Street, stated he received a parking ticket; felt it was unfair, since his street was not swept. David Fenncolker, 22551 Cardinal, stated his son, a part-time resident, received a parking ticket, and has no place to park but on the street; requested abolishment of the ordinance. R.A. Barnett, 22208 Carhart, read a letter relative to receiving two citations for parking in front of his residence; stated he does not have sufficient space in driveway to park all vehicles; arrives home from work during the night; inconvenient to move vehicle. Requested action be taken to revoke the two parking tickets and that he be exempted from further street sweeping services; stated he will take care of his own property. Councilman Rigley, with Mayor Grant and Councilman Nix concurring, indicated that the ordinance specifies that parking is prohibited during certain hours on street -sweeping days; stated the ordinance was adopted, since the streets cannot be properly cleaned if vehicles are on the streets. Stated that incidences of streets not being swept should be reported to the City, but does not preclude the fact that cars parked on the streets during street -sweeping hours are in violation; felt the ordinance should be enforced while in existence. Councilman Petta stated he did not feel those residents whose streets were not swept should be penalized, since they did not receive the service; felt the citizens should be encouraged to maintain their property. Page 2 6/23/83 M 19 Councilwoman Pfennighausen stated an individual in her neighborhood received a citation, and the street sweeper has never been on her street; feels if the sweeper does not go down a street, individuals should never be cited, regardless of the ordinance. Motion by Councilman Petta, Second by Councilwoman Pfennighausen, to void the citations of those individuals whose streets were not swept on the date they were cited. Councilman Rigley stated he felt if the subject parking citations are waived, many more similar requests will be received. Felt if the City is going to have an ordinance, it should be enforced; stated if this Motion carries, will immediately make a motion to cancel the street sweeping contract and to rescind the ordinance. Stated the only way to get the cars off the streets was to place signs and to enforce the ordinance requiring removal; feels even though the street sweeping equipment broke down, the cars still should not have been parked on the streets. Councilman Petta stated the ordinance states the streets will be swept, and the cars are to be removed to enable the streets to be swept; does not feel the City can enforce the ordinance if the streets are not swept. Councilwoman Pfennighausen stated she was not aware whether the citizens have ever been asked whether or not they want the street sweeping service; has repeatedly spoken against the service, and will support a motion, if made, to cancel the service and rescind the ordinance; feels tax dollars are being used for the service, and should be cancelled if the citizens don't want it. Councilman Nix stated he is not convinced the street sweeping service is bad and that the citizens do not want it; is satisfied with the service in his area; feels the ordinance should be enforced as long as it is in existence. The Motion failed to carry, with AYE votes by Councilman Petta and Councilwoman Pfennighausen, and NOE votes by Mayor Grant, Councilman Rigley and Councilman Nix. Council requested Staff to monitor the Street Sweeping service to ensure that proper services are being received. In discussion relative to determining whether or not the citizens wish to have the street sweeping service, Councilman Nix, with Councilman Rigley concurring, recommended that each Councilmember conduct a survey prior to consideration of further action on this matter. Recess was called at 7:17 p.m. and reconvened at 7:30 p.m., with all mem ers present. Page 3 6/23/83 a ORAL REPORTS PARKS & RECREATION COMMITTEE Chairman Dick Rollins reported the following: (1) At the Special Committee Meeting held June 20, the Committee voted unanimously to accept and recommend approval of the proposal submitted by People Helper's Inc. for contracting City recreational services; (2) The Committee voted to hold one meeting monthly during the summer months; (3) Considered possibility of combining the Crime Prevention Committee with the Parks & Recreation Committee - determined the Crime Prevention Committee should remain as a separate committee. HISTORICAL & CULTURAL ACTIVITIES COMMITTEE Chairperson Barbara Mathews reported the following: (1) Next meeting will be held July 11, since July 4 is a holiday; (2) Six mottois were submitted to Council for consideration of selection of a City Motto - Committee recommended "Jewel of Blue Mountain." CC-83-147 City Motto - Motion by Councilman Nix, Second by Mayor Grant, ALL / AYES, to adopt as the City Motto, "Blue Mountain City," with the second place winner being "Jewel of Blue Mountain," and the remaining four mottos in the order as presented by the Committee. Chairperson Barbara Mathews announced that the first place motto was submitted by John McGannon, from Terrace Hills Jr. High School, and the second place motto was submitted by Beth Rollins. CRIME PREVENTION COMMITTEE Secretary Jim Hodder reported the following: (1) Attended Parks & Recreation Committee Special Meeting relative to discussion and determination that Crime Prevention Committee should continue as a separate committee; expressed appreciation for assistance given; (2) Next committee meeting will be held July 11. CC-83-148 Motion by Councilman Petta, Second by Councilwoman Pfennighausen, ALL AYES, to appoint Gary Carnes, Joe Ramos, and -Edward Kelly to the Crime Prevention Committee, for terms to expire June 30, 1986, with Mr. Carnes filling the unexpired term of Ed O'Neal, and Mr. Kelly fillinq the unexpired term of Judy Rinderhagen. POLICE CHIEF REPORT - Lt. Ryan advised the law enforcement contract is being reviewed and should be completed the middle of next week. CRA/CITY CAPITAL IMPROVEMENT PROJECTS - FY 1983-84 Finance/Administrative Services Officer Ed Clark advised that the City and Community Redevelopment Agency have four budgets: (1) City Operational Budget - $2,240,000; (2) City Capital Improvement Projects - $857,350; (3) CRA Operational Budget - $433,250 General Operational Page 4 6/23/83 n n Expense, and $42,777 for Low Income Housing; and (4) CRA Capital Improvement Projects - $1,025,348. The projected revenues for the CRA are $1,703,887, and the projected expenditures are $1,501,375. The projected revenues for the City are $2,669,678, and the projected expenditures are $2,240,161. Recommended appropriating an additional $1,500 in the CRA Operational Budget for auditing services. CC-83-149 Motion by Councilman Rigley, Second by Mayor Grant, ALL AYES, to / approve Department 4200, General Operational Expenses, in the FY 1983-84 CRA Budget, as adjusted, to reflect Item 100, City Services, as $167,358; Item 250, Professional Services, as $22,000; and a total for Department 4200 of $429,383. CC-83-150 Motion by Councilwoman Pfennighausen, Second by Councilman Rigley, ALL AYES, to approve and adopt the following seven projects on the combined City/CRA Capital Improvement Program, in the following priority: (1) Storm Drains - Pico/from Freeway to Michigan, Michigan I to Oriole, and laterals in Michigan/Mt. Vernon (CRA); (2) Complete �f automatic sprinkler system/school (CRA); (3) Barton/Mt. Vernon Beautification (CRA); (4) Steps & planting between Terrace Hills Jr. High School & Terrace Hills Community Park (CRA); (5) Install stamp-crete around restroom at Terrace Hills Community Park (CRA); (6) Resurface westerly portion of DeBerry St. between Mt. Vernon & Michigan (Street Fund); and (7) Construct turnabout & parking lot at Grand Terrace Elementary School, to include lighting. In discussing the remaining projects on the City/CRA Capital Improvement Program, clarification was given that the remaining projects, numbers 8 through 23, have been prioritized in the event there are additional funds, and may not necessarily be completed in the priority listed. CC-83-151 Motion by Councilman Rigley, Second by Mayor Grant, to approve expenditures of $50,000 for a mini -park at Mt. Vernon & Grand Terrace Road to beautify the entrance to the City, Item No. 8, and $34,000 for alley reconstruction west of Mt. Vernon, Item No. 12, on the Capital Improvement Budget. Further discussion was held on the prioritizing of the projects, and that expenditure approval of Item Nos. 8 and 12 would not necessarily change the order of the priorities. Councilman Nix stated that the / action being taken at this time is approving the budget, with approval for expenditures still being required in all cases. Mayor Grant stated that starting with Item No. 8, the future priorities will be made at the time the expenditures are approved. Following discussion, Motion No. CC-83-151 carried, ALL AYES. Page 5 6/23/83 FY 1983-84 CDGB PROGRAM The City Engineer stated Council previously authorized Staff to prepare grant applications for three projects for the FY 1983-84 CDBG funding, which included the rehabilitation of Mrs. Broussard's barn located at 22394 Van Buren, to be used as a care center for children and the elderly. Stated Mrs. Broussard has submitted a tentative program and has requested a waiver of certain fees; recommended considering this project for the FY 84-85 funding, since there are many items remaining which must be addressed. Mrs. Broussard stated she has gotten estimates to remodel the barn and to install a frame and walls; received an estimate of $12,077 to install a new foundation, and $2,350 for a roof; plumbing and electricity are needed; has contacted two architects; understood this was the only action she could take prior to funding allocation. Stated she would like to proceed with the project, which is badly needed; the Office on Aging has offered to brief Council, and has advised funding will be available in August to assist with staffing and utility costs for the project; Requested Council consideration to waive fees of $385 for a site review and $121 for an environmental assessment. Stated funds were designated for the Community Center sometime ago, but has seen no activity; feels programs should be established for the elderly. Council concurred with inviting a representative from the Office on Aging to a council meeting to provide information on establishing programs for the elderly; expressed concern for the potential cost of rehabilitating the barn. Councilman Nix stated he felt a more active program for the senior citizens should be established, both at the Community Center, and in a CC-83-152 project as outlined by Mrs. Broussard. Motion by Councilman Nix, Second by Mayor Grant, to approve the waiver of the architectural fee of $385.00 and the environmental assessment fee of $121.00, in order to move the project forward. The Finance/Administrative Services Officer questioned the amount of engineering fees which have been expended on this project; voiced concern that the rehabilitation costs could exceed the cost of a new building; recommended Council consider the potential cost. Council voiced support of the project as outlined consisting of a day care center for the elderly and children; discussed alternatives of such a program being located at the Community Center or constructing a new building; questioned the advisability of waiving the fees prior to further consideration of the alternatives. Councilman Nix stated the purpose of the Motion was to acquire additional data, and a position that a private citizen should not be required to pay fees for establishing a program for the City; stated he would withdraw the Motion. Mayor Grant did not concur with the withdrawal of the Motion. Page 6 6/23/83 400 4 Motion No. CC-83-152 carried 4-1, with Councilman Rigley voting NOE. CONTRACT AWARD - RECREATIONAL SERVICES The Community Services Director advised that Staff was authorized to circulate RFP's for contracting recreational services; two proposals were received, from People Helper's Inc. and Leisure Pro Inc. The Parks & Recreation Committee has reviewed the two proposals and recommends contracting with People Helper's Inc. Stated the recreational programs should begin June 27; since the Parks & Recreation Committee has requested the opportunity of reviewing the contract prior to Council approval, recommended initiating the same program and hiring the same personnel previously hired for the summer recreational programs until the contract is executed; at that time the affected personnel would be absorbed into the Contractor's program. Mr. William Aulenbach, President, and Mr. Richard Pepin, Vice President, People Helper's Inc., advised Council that the intent was to begin the program on June 27; felt the program could start without a signed contract. The City Attorney advised the City could proceed with an oral agreement under the terms of the proposal until the contract is executed; felt the contract could be ready for Council approval at the meeting of July 14. The representatives from People Helper's Inc. indicated they planned to hire the individuals who previously worked on the recreational program for the City. Council referenced a Memorandum dated June 16, 1983 from Ed Clark to Seth Armstead, Subject: Summer Recreation Personnel; noted that none of the prospective employees are residents of the City; questioned how the matter would be handled in the event the City disagreed with the firm's employee selection; it was clarified that a clause is included in the proposal allowing Council to request the dismissal of employees. CC-83-153 Motion by Councilwoman Pfennighausen, Second by Councilman Nix, to award a contract for recreational services to People Helper's Inc. in the amount of $16,356; to approve increasing the proposed FY 1983-84 J Community Services Line Item, Professional & Special Services, on Page J 19 by $16,356; and to direct the preparation of an agreement with People Helper's Inc., to be reviewed by the Parks & Recreation Committee prior to submission to Council for approval. Following clarification that the recreational services program will proceed immediately on a verbal agreement until finalization- of the contract, Motion No. CC-83-153 carried, ALL AYES. FY 1983-84 CITY OPERATIONAL BUDGET CC-83-154 Department 4110 - Motion by Councilman Rigley, Second by Councilman Nix, AL AYE , to approve Department 4110, for a total of $13,685. Page 7 6/23/83 too CC-83-155 Department 4120 - Motion by Councilwoman Pfennighausen, Second by Counci man Rig ey, ALL AYES, to approve Department 4120, for a total of $132,333. CC-83-156 Department 4125 - Motion by Councilwoman Pfennighausen, Second by ounce man ig ey, ALL AYES, to approve Department'4125, for a total of $81,851. CC-83-157 Department 4140 - Motion by Councilman Nix, Second by Mayor Grant, ALL to approve Department 4140, for a total of $126,159. CC-83-158 Department 4160 - Motion by Councilman Petta, Second by Mayor Grant, ALL AYES, o approve Department 4160 for a total of $25,000. CC-83-159 Department 4170 - Motion by Councilman Nix, Second by Councilman Petta, , to approve Department 4170 for a total of $22,750. CC-83-160 Department 4180 - Motion by Councilman Rigley, Second by Mayor Grant, ALL AYES, to approve Department 4180 for a total of $52,544. CC-83-161 Department 4190 - Motion by Councilman Nix, Second by Councilman Petta, AL A , to approve Department 4190 for a total of $62,815. CC-83-162 Department 4200 - Motion by Councilman Rigley, Second by Councilman Petta, , to approve Department 4200 for a total of $400,000. CC-83-163 Department 4330 - Motion by Councilwoman Pfennighausen, Second by Mayor rant, A L AYES, to approve Department 4330 for a total of $33,000. CC-83-164 Department 4370 - Mayor Grant indicated satisfaction with contracting for planning services at this time; however, voiced concern for contracting too many services; recommended considering re-establishment of a Planning Department at some future date. Motion by Mayor Grant, Second by Councilman Petta, ALL AYES, to approve Department 4370 for a total of $30,000. CC-83-165 Department 4390 - Motion by Councilwoman Pfennighausen, Second by ounce man ig ey, ALL AYES, to approve Department 4390 for a total of $15,000. CC-83-166 Department 4410 - Motion by Councilman Nix, Second by Mayor Grant, ALL YE , to approve Department 4410 for a total of $350,000. CC-83-167 Department 4411 - Motion by Councilwoman Pfennighausen, Second by Mayor Gra—n-t--,--AUL AYES, to approve Department 4411 for a total of $400. CC-83-168 Department 4412 - Motion by Councilman Rigley, Second by Mayor Grant, ALL AYES, o approve Department 4412 for a total of $600. CC-83-169 Department 4420 - Motion by Councilman Rigley, Second by Mayor Grant, ALL AYE o approve Department 4420 for a total of $15,680. Page 8 6/23/83 n n CC-83-170 Department 4421 - Motion by Councilman Nix, Second by Councilman Petta, ALL AYES, to approve Department 4421 for a total of $2,650. CC-83-171 Department 4590 - Motion by Councilwoman Pfennighausen, Second by ounce man ig ey, ALL AYES, to approve Department 4590 for a total of $4,000. CC-83-172 Department 4610 - Motion by Councilman Rigley, Second by Mayor Grant, ALL AYES, to approve Department 4610 for a total of $20,000. CC-83-173 Department 4801 - Motion by Councilman Nix, Second by Councilman Rigley, ALL AYES, to approve Department 4801 for a total of $700. CC-83-174 Department 4802 - Motion by Councilman Rigley, Second by Councilwoman ennig ausen, ALL AYES, to approve Department 4802 for a total of $2,100. CC-83-175 Department 4803, Energy Committee, will be deleted from the Budget. CC-83-176 Department 4804 - Motion by Councilwoman Pfennighausen, Second by ounce man ig ey, ALL AYES, to approve Line Item 210 for $235, Line Item 220 for $1,000, for a total of $1,235 for Department 4804. CC-83-177 Theater Group - Motion by Councilman Nix, Second by Mayor Grant, to es a is a new department expenditure for theater advancement in the amount of $2,000. Following clarification that the Finance Department will establish the department number and that quarterly reports will be required, Motion No. CC-83-177 carried, ALL AYES. CC-83-178 Department 4808 - Motion by Councilman Rigley, Second by Mayor Grant, ALL AYES, to approve Department 4808 for a total of $900. CC-83-179 Department 4810 - Motion by Councilman Rigley, Second by Mayor Grant, ALL AYES ' to approve Department 4810 for a total of $1,050. CCS is to submit a bi-monthly report. CC-83-180 Department 4510 - Motion by Councilwoman Pfennighausen, Second by Mayor Grant, ALL AYES, to approve Department 4510 for a total of $32,700. CC-83-181 Department 4900 - Mayor Grant stated he will vote NOE on this item, since he feels $20,000 is more appropriate. Motion by Councilman Nix, Second by Councilman Rigley, to approve Department 4900 for a total of $26,300, carried 4-1, with Mayor Grant voting NOE. CC-83-182 Department 4901 - Motion by Councilwoman Pfennighausen, Second by ounce man ig ey, ALL AYES, to approve Department 4901 for a total of $16,500. CC-83-183 Department 4631 - Motion by Councilman Rigley, Second by Councilwoman ennig ausen, ALL AYES, to approve Department 4631 for a total of $7,500. Page 9 6/23/83 n F] CC-83-184 Department 4430 - Line Item No. 250 or t e Recreation Services Nix, Second by Councilman Petta, ALL as amended, for a total of $106,134. was amended to reflect a total of Contract. Motion by Councilman AYES, to approve Department 4430, CC-83-185 Department 4444 - Motion by Councilwoman Pfennighausen, Second by ounce man ig ey, ALL AYES, to approve Department 4444 for a total of $8,250. CC-83-186 Department 4807 - Motion by Councilman Nix, Second by Councilwoman Pfennighausen, ALL AYES, to approve Department 4807 for a total of $1,400. CC-83-187 Department 4909 - Motion by Councilwoman Pfennighausen, Second by Mayor ran AYES, to approve Department 4909 for a total of $5,424. CC-83-188 Department 4910 - Motion by Councilman Nix, Second by Councilman Rigley, to approve Department 4910 for a total of $2,270, carried 3-2, with AYES by Councilman Rigley, Councilman Petta, and Councilman Nix, and NOES by Mayor Grant and Councilwoman Pfennighausen. Mayor Grant stated he feels two crossing guards are necessary. CC-83-189 Department 4908 - Motion by Councilman Rigley, Second by Mayor Grant, ALL o approve Department 4908 for a total of $18,400. CC-83-190 Department 4570 - Motion by Councilwoman Pfennighausen, Second by ounce man ig ey, ALL AYES, to approve Department 4570 for a total of $535,400. CC-83-191 Department 4572 - Motion by Councilwoman Pfennighausen, Second by Counci man Rig ey, ALL AYES, to approve Department 4572 for a total of $52,003. RESOLUTION NO. 83-30 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, , OPTING A BUDGET OF ESTIMATED REVENUES AND EXPENDITURES FOR THE FISCAL YEAR 1983-84. Mayor Grant opened Public Hearing. Dick Rollins, 22700 DeBerry, commended Council, the Finance Department, and the City Manager for maintaining the City on a business basis and for being financially stable; stated this is the only city he is aware of that tries to operate on a profit -loss basis. Mayor Grant closed Public Hearing. CC-83-192 Motion by Councilman Nix, Second by Councilwoman Pfennighausen, ALL AYES, to adopt Resolution No. 83-30. RESOLUTION NO. 83-31 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RAND TERRACE, CA, —ESTABLISHING THE FISCAL YEAR 1983-84 APPROPRIATIONS LIMIT PURSUANT TO ARTICLE XIII-B OF THE STATE CONSTITUTION AS REQUIRED BY CALIFORNIA GOVERNMENT CODE SECTION 7910. Page 10 6/23/83 1W n Mayor Grant opened Public Hearing and closed Public Hearing, there being no testimony for or against the matter. CC-83-193 Motion by Councilman Rigley, Second by Councilman Petta, ALL AYES, to adopt Resolution No. 83-31. Recess was called at 11:34 p.m. and reconvened at 11:45 p.m., with all me- m�ers present. CONSENT CALENDAR CC-83-194 Motion by Councilman Petta, Second by Councilman Nix, ALL AYES, to approve the following Consent Calendar items: A. Approval of Check Register No. 062383; B. Authorize Mayor to execute & City Clerk to record Notice of / Completion - Barton Rd. Sidewalk/Beautification & Drainage Structure Improvements at Pico/Darwin Project - Steve Pandza Constructors (GTC-83-12CRA); C. Approve letter to legislators supporting SB 394 (Boatwright) regarding limiting trial expenses for capital cases; V D. Approve the following budget transfers for computer service: $826 / from 10-4420-246 to 10-4420-255; $100 from 10-4420-219 to 10-4420-255; and $564 from FY 82-83 Balance Forward to 10-4420-255; E. Approve budget transfer of $1,818 from FY 82-83 Balance Forward to 10-4590-255 for Weed Abatement; 1/ F. Approve budget transfer of $34,875 from FY 82-83 Balance Forward to 10-4410-255 for FY 82-83 law enforcement contract; / G. Reject Liability Claim No. 83-02; and V H. Establish a General Plan Amendment Calendar designating the first Planning Commission Meetings of February, June & October of any year as the specified public hearing dates at which General Plan amendments will be considered. CITY ENGINEER REPORT The City Engineer stated concerns were expressed relative to the trees in front of Greg's Market being too big and lopsided; has been advised by the contractor, who has maintenance responsibility for a month, that the trees will straighten up and the red flag on the first tree /will be removed. A memorandum has been distributed to Council to designate the most convenient time to visit the Calimesa Motocross Track, which are to be Page 11 6/23/83 returned to the City Engineer by June 30; appropriate transportation will then be arranged. CITY MANAGER REPORT Acting City Manager Ed Clark reported the following: (1) The City Manager is recuperating nicely from surgery; (2) Received a county tax increment of $271,200. RESOLUTION NO. 83-32 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, URGING THE CALIFORNIA CONGRESSIONAL DELEGATION TO CONSIDER IMPLEMENTING MASS TRANSIT THROUGH THE METRORAIL PROJECT AND OBTAIN MATCHING FEDERAL FUNDS. CC-83-195 Motion by Councilman Nix, Second by Councilman Rigley, ALL AYES, to adopt Resolution No. 83-32. COUNCIL REPORTS Citrus Belt Meeting - Mayor Grant will advise the City Clerk if he can attend the meeting to be held June 29. Reservations are to be made for Councilman Nix to attend the League of California Cities Annual Conference to be held in San Francisco October 2-5. Councilwoman Pfennighausen requested the street name sign at the intersection of DeBerry and Pascal be replaced to reflect the correct numbers. Mayor Grant reported the following: (1) Requested signs designating the City of Grand Terrace be placed in the La Uoma Hills area; (2) Requested that all City signs reflect the correct population of the City; (3) A sign on Eton Drive has been vandalized; (4) Will be attending a retirement dinner for Andree Disharoon, the Clerk of the Board; requested, with Council concurring, preparation of a Certificate of Commendation for presentation at the dinner; and (5) Requested preparation of a letter of support relative to protecting local franchises from unwarranted federal cable telecommunications legislation. Councilman Petta stated that the Mayor directed the City Attorney to investigate a possible conflict of interest, on the recommendation of Mr. Glasser and Mr. Evans; he had stated, at the previous Council meeting, that Councilwoman Pfennighausen had requested the investigation, and stated he wished to make that correction. Stated he had presented certain concerns at the previous council meeting; stated one of his main concerns was the letter of April 11 from the District Attorney's Office indicating that it would not be appropriate to take criminal action at this time. Page 12 6/23/83 Other questions were asked as follows: (1) Why was this letter followed by a second letter on May 23, almost six weeks later? (2) Why was the tone of the second letter different than the April 11 letter? (3) How did Mrs. Pfennighausen know that a second letter would be forthcoming? (4) Did she release the second letter because it was more to her liking? (5) Why was the issue tried in the newspapers prior to obtaining legal response? Feels this issue has torn the City apart; had the real intent of the investigation been to resolve the matter, believes the letter of April 11, which clearly exonerates the two City officials, would have been released at the time it was received, rather than waiting for the second response almost six weeks later. Stated there are other serious questions that pertain to this matter which will have to wait for another time and place. Councilwoman Pfennighausen stated the reason no action was taken at the time the letter of April 11 was received was because she also had a letter from the FPPC dated May 4 coming just ahead of that which had made points which needed clarification. Stated she advised at the previous council meeting that copies of the letter were available, but has heard nothing. Stated the letter dated May 4 from the FPPC indicated that due to limited resources, had to be selective in determining which cases can be prosecuted and advised that the Political Reform Act provides that any resident of jurisdiction may initiate civil enforcement action and is entitled to retain 50% of any civil penalties assessed; stated she requested more information and clarification on this matter. Stated she wrote a letter to Dennis Kottmeier citing three cases and asked for direction as to how these cases affected this. Also wrote a letter on April 28 to the FPPC in response to their correspondence. Stated the reason she did not publish the letter was because she was not satisfied, feeling they did not address the issue she had presented them. Stated that initially she wasn't asking whether or not Councilman Petta and Mr. Armstead were guilty, because in the beginning she thought they were, and still does. Read the April 11 letter from the District Attorney. Councilwoman Pfennighausen stated she had not requested criminal action or any specific action. Stated the three cases she cited that were researched cited that no financial gain had to be forthcoming in order for conflict of interest to exist; therefore, she wrote to the District Attorney asking for clarification, thus resulting in the letter of May 23. Stated if Councilman Petta wanted to go down the list of questions she would respond. Councilman Petta stated the problem is that Mrs. Pfennighausen has taken the position of being judge, jury and accuser; she said "I thought you were guilty and still do," regardless of what the legal judicial organizations said. Mrs. Pfennighausen has taken the liberty of trying this through the press prior to the time of gaining a Page 13 6/23/83 verdict from the judicial organizations. Stated Mrs. Pfennighausen has been spreading mud through the press to the people, and feels if mud is repeated long enough and often enough, the people will believe it; feels she has been using these tactics, but now she does have an answer which says there is no basis for an investigation. Stated she was not human enough to come out and say to the people "This is the Answer." Stated she was merciless, and after the answers came, she continued the attacks through the press, and feels this is as inhuman an act that anyone can perform on another human being. Councilwoman Pfennighausen stated that Mr. Petta continues to say he and Mr. Armstead have been exonerated by the letters; challenged Mr. Petta to show her in the letters where they say that. Stated the City Attorney -reviewed the material and Mr. Petta had a copy of the material, but did or said nothing until the two letters came back. Stated that neither of those letters say they are not guilty; that is the reason she did not state that. Councilman Petta stated the letters do not say he is guilty. Stated that anyone who understands investments should know that you don't need a shopping center to make a lot of money in real estate. Stated he would guess that Mrs. Pfennighausen paid less than $20,000 for her house, and if she were to sell it today, would probably sell it for approximately $100,000. Stated there is a significant spread in the acquisition cost and the selling price, without the benefit of a shopping center. Stated he has sold property to people who have resold the property in six months and doubled their money without the benefit of a shopping center. Voiced opposition to the statements made to the press regarding the profit that would be made on the property. Stated he invested in property in the City before it became a city and before he became a councilman. Stated he has promised himself he would not become involved in property as long as he is a councilman; since he has become a councilman, he has neither bought nor sold property; has had many opportunities to make many thousands of dollars, but has refused, and has not become involved. Stated when the time comes to sell the property, he will make plenty of money, without a shopping center - that is not needed to make a profit on his investment. Councilman Nix questioned whether it is appropriate to continue discussion of this matter during the council meeting; feels both individuals have had adequate opportunity to discuss the matter. Mayor Grant stated he felt Council had the responsibility to listen to both sides; feels both individuals have now had equal opportunity. BID AWARD - DEMOLITION OF STRUCTURE AT 12610 MICHIGAN The City Engineer advised a bid was received for the demolition of the structure. Considerable correspondence has been conducted with Miss Hill; it appears she will either sell the property or bring it up to minimum standards; therefore, recommends the bid be held for a period Page 14 6/23/83 of 60 days, to allow Miss Hill, during that period of time, to bring the structure up to code as much as possible. Councilman Nix concurred with Staff's recommendation, feeling all consideration possible should be given to the property owner to take care of the matter. Council concurred with Staff's recommendation. SB 821 FUNDING The City Engineer stated $228,000 has been allocated within SANBAG this year; feels the City may be able to obtain a $35,000 grant; felt the most successful project would be constructing a sidewalk between Arliss and Preston, with some of the sidewalk being meandering; estimated a cost of $24,000 to complete the project, which will require some trimming and maintenance of shrubbery. CC-83-196 Motion by Councilman Rigley, Second by Mayor Grant, ALL AYES, to authorize Staff to file an application for SB 821 funding in the amount of $35,000; and to authorize Staff to utilize $7,000 of the appropriations proposed for Barton Road improvements as a local match towards that project. LANDSCAPING AND LIGHTING DISTRICT NO. 83-1 The City Engineer advised that the Engineer's Report has been prepared and distributed, for the purpose of establishing a street lighting and landscaping district, pursuant to the Landscaping and Street Lighting Act of 1972. Described the boundaries of the project, indicating that since all of the parcels within the City are proposed to be within the District, the boundaries of the assessment district will be the same as the boundaries of the City. The purpose of the District is to pay the energy cost for street lighting. RESOLUTION NO. 83-27 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, RDERING THE PREPARATION OF PLANS, SPECIFICATIONS, COST ESTIMATES, DIAGRAM, ASSESSMENT, AND "REPORT" FOR FORMATION OF THE CITY OF GRAND TERRACE LANDSCAPING AND LIGHTING DISTRICT WITHIN SAID CITY, PURSUANT TO THE PROVISIONS OF DIVISION 15, PART 2 OF THE STREETS & HIGHWAYS CODE OF THE STATE OF CALIFORNIA. - The City Attorney read the title of the Resolution. The City Engineer stated the Landscaping and Lighting District would include the entire City; the cost for the existing lights would be distributed throughout the District. The estimated costs to be included in the benefit assessments for FY 83-84 are: operation & maintenance of 211 lights - $24,698; engineering, legal, administration, and mailing expenses - $9,800; County tax collector fee - $3,083, for a total cost of $37,581; the City's contribution is to be $13,500, for a net total assessment cost of $24,081. There are 3,083 parcels within the District; 1,209 of those parcels are felt to receive full benefit from lighting; 1,831 parcels are being assessed Page 15 6/23/83 for one -tenth of the total benefit, primarily for intersection lighting; 43 parcels are either land -locked or are owned by governmental agencies, so are not assessed. Those parcels receiving full benefit will have an annual assessment of $17.25; the other parcels will have an annual assessment of $1.73 per year, per parcel. This assessment distribution which would be placed on the tax roll will generate approximately $24,000. Council questioned whether those areas presently without lights would be able to become lighted. The City Engineer stated the scope at this time is the existing lighting; if Council proceeds with this District, the mailing will include a petition to those property owners who expressed a desire to have street lights; based on the petitions received, districts can be formed; Council previously indicated the City would pay 50% of the improvements. The City Attorney stated an annual evaluation would be conducted to determine the level of street lighting desired, which would determine the assessment against the properties; the engineering and legal fees for the formation of the District would not be an annual cost. Councilman Rigley stated he supports additional street lighting in the City, and would like more in his neighborhood; supports formation of the District. Questioned the cost of installation of additional lighting. The City Engineer stated the price previously quoted by So. California Edison was between $100-$150 per lot, based on Edison installing and owning the lights; with the City paying half the installation cost, the cost to the property owners would be between $50-$75; however, costs may have increased. Councilman Nix stated the City has been paying the energy costs for the existing lights, due to many inequities; feels this District would be equitable, and the current financial situation dictates the need to form such a District. CC-83-197 Motion by Councilman Nix, Second by Councilman Rigley, ALL AYES, to adopt Resolution No. 83-27. RESOLUTION NO. 83-28 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, PROVING THE ENGINEER'S REPORT FOR CERTAIN LANDSCAPING AND LIGHTING IMPROVEMENTS IN A PROPOSED LANDSCAPING AND LIGHTING DISTRICT. CC-83-198 Following reading of the title by the City Attorney, Motion by Councilman Nix, Second by Mayor Grant, ALL AYES, to adopt Resolution No. 83-28. RESOLUTION NO. 83-29 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, FECLARING ITS INTENTION TO ORDER THE FORMATION OF A LANDSCAPING AND LIGHTING DISTRICT TO LEVY AND COLLECT ASSESSMENTS FOR CERTAIN IMPROVEMENTS PURSUANT TO PROVISIONS OF DIVISION 15, PART 2 OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA; AND SETTING A TIME AND PLACE FOR PUBLIC HEARING THEREON. Page 16 6/23/83 490 CC-83-199 Following reading of the Councilman Nix, Second by Resolution No. 83-29. TRACTS 9772 AND 9772-2 title by the City Attorney, Motion by Councilman Rigley, ALL AYES, to adopt The City Engineer stated the final tract maps have been reviewed, and feels all requirements have been completed, or have been properly bonded. Recommended accepting the bonds and authorizing the Mayor to execute the agreements as listed in the Staff Report dated June 16, 1983, Subject: Approval of Final Tract Maps 9772 and 9772-2. The City Engineer further advised that the major delay on this development has been the water system for the upper lots of both subdivisions. The size of the Honey Hills reservoir must be increased. Information on this matter will be presented to the Planning Commission and Council relative to the manner in which service will be provided while the smaller reservoir is out of service. This matter has been negotiated between the developer and Riverside Highland Water Company. Unless that reservoir is built, quite a few of the lots cannot be developed, due to insufficient fire protection and pressure. The water company and the developer have agreed to enlarge the reservoir at its present site to approximately 250,000 gallons, with screening to be provided by additional trees. The developer is being bonded for the water system, and must pay for the additional water reservoir; some reservoir fees will be credited against the cost of the reservoir. Council questioned if this will increase the residents' water bills. The City Engineer stated this project should not affect the water bills; stated those residents receiving service from the Honey Hills reservoir and the developer will benefit from this project. Motion by Councilman Rigley, Second by Mayor Grant, ALL AYES, to approve final Tract Maps 9772 and 9772-2; and to authorize the Mayor to execute the Agreements, and to accept the Bonds as follows: TRACT 9772 Streets/Storm Drain Sewer Water Landscaping TRACT 9772-2 PERFORMANCE $300,000 60,000 225,000 140,974 Streets/Storm Drain $150,000 Sewer 30,000 Landscaping 86,705 Page 17 6/23/83 LABOR & MATERIAL $150,000 30,000 112,500 70,487 $75,000 15,000 43,353 ADJOURN The regular meeting adjourned at 12:58 a.m. The next regular meeting will be held on July 14, 1983 at 5:30 p.m. Respectfully submitted, ty Clttk APPROVED: Mayor Page 18 6/23/83 . A , PENDING CITY COUNCIL APPROVAL CITY OF GRAND TERRACE COUNCIL MINUTES REGULAR MEETING - JULY 14. 1983 COUNCIL' AGENDA ITEM a 11,1• A regular Meeting of the City Council of the City of Grand Terrace was called to order at the Terrace View Elementary School, 22731 Grand Terrace Road, Grand Terrace, California, on July 14, 1983, at 6:20 p.m. PRESENT: Hugh J. Grant, Mayor Jim Rigley, Mayor Pro Tempore Tony Petta, Councilman Roy W. Nix, Councilman Barbara Pfennighausen, Councilwoman Edward R. Clark, Acting City Manager Ivan Hopkins, City Attorney John Harper, Attorney Joe Kicak, City Engineer Myrna Erway, City Clerk ABSENT: Seth Armstead, City Manager The meeting was opened with invocation by Councilman Nix, followed by the Pledge of Allegiance, led by Councilman Rigley. ITEMS ADDED TO AGENDA 3C - Presentation of Rescue Vehicle; 9C - Ingress/Egress Easement; and 9D - Drainage Easement. ITEM DELETED FROM AGENDA 2 - Minutes of June 23, 1983. SPECIAL PRESENTATIONS Mayor Grant read and presented a Certificate of Service to Mr. Eugene Tidwell for his service as Chairman of the Energy Committee. Mayor Grant presented a $50.00 check to Beth Rollins, as second place winner in the City Motto Contest, for her Motto, "Jewel of Blue Mountain." Mayor Grant presented a $100.00 check to John McGannon for submitting the winning motto for the City, "Blue Mountain City." Mayor Grant presented the keys to the rescue vehicle, which was purchased by the City, to Mike Roppolo, President, Grand Terrace Fire & Rescue Volunteers Association. Page 1 7/14/83 Recess was called at 6:28 p.m. and reconvened at 6:37 p.m., with all mem ers present. LANDSCAPING & LIGHTING DISTRICT NO. 83-1 Attorney John Harper reviewed the background of landscaping and lighting districts, stating that the 1972 Act authorizes the formation of assessment districts to pay energy costs. The purpose of these proceedings is to determine whether or not the City will form such a district to pay the energy costs for the existing lights. Stated the district is formed on an annual basis, with public hearings required each year; the costs cannot be increased during the year, and the funds received can only be used for electricity costs. This is a benefit assessment, similar to flood control bonds, and is not a tax. Councilwoman Pfennighausen stated she felt Council directed Staff to prepare a report on the establishment of lighting districts in those areas which had indicated a desire for lighting, as a result of the survey conducted; did not feel Council had requested the formation of a lighting district for the entire City. City Attorney Hopkins advised that Council directed Staff to initiate the subject proceedings durinq the budget workshop sessions. The City Engineer advised that Council directed Staff to come back with a street lighting district throughout the City during the budget work sessions. Councilman Rigley voiced support; concurred Staff was directed to prepare the material which has been presented. The City Engineer reviewed the Engineer's Report, outlining the district boundaries; indicated 3,083 parcels are involved, with three benefit categories: full benefit - those having full street lighting, for an annual cost of $17.25; partial benefit - those without street lights, but benefit from intersection lighting, for an annual cost of $1.73; and those parcels which are landlocked and owned by public agencies, which were not assessed. There are 211 street lights in the City, with annual energy costs estimated to be $24,698. Outlined the administrative costs, the tax collector fee, and the City's contribution, for a total net cost of $24,081 to be spread as an assessment. Notices of intention to form a landscaping and lighting district were mailed to 3,083 parcel owners; 26 written protests were received, representing 24.21 acres of the total acreage, or 0.8%. Listed changes to certain parcels which will be necessary if the district is formed. Mayor Grant opened Public Hearing. Mr. Frank Gigandet, 22743 Miriam Way, questioned the cost for establishing the landscaping portion of the assessment district; questioned if the assessment district would reduce the taxes. Page 2 7/14/83 The following individuals spoke in opposition to the formation of a district: Ron Wert, 22573 Thrush; Dee Moshos, 22590 Robin Way; O.W. Meck, 22844 Minona Drive; Mae Robinson, 22631 Minona Drive; Dennis Evans, 22064 DeBerry; Frank Gigandet, 22743 Miriam Way; Ken Rinderhagen, 12738 Wilmac; David Hess, 1213 Rosedale; Barbara Wetzel, 12355 Vivienda; Marjorie McCroery, 22247 Pico; Judy Rinderhagen, 12738 Wilmac, indicated most people prefer to light their own property with high intensity lighting. John Mathews, 11733 Eton Drive, spoke in favor of the formation of a district. Mayor Grant closed Public Hearing. Councilman Rigley stated the issue is whether or not a district should be formed for existing lighting, with those receiving benefit paying the energy costs. Stated his neighborhood has no lights, and he plans to circulate a petition in his area for establishment of lights; felt it is unfair for all residents to pay the same amount when some receive no benefit. Councilman Nix voiced opposition, stating that due to administrative costs, the energy costs of approximately $24,000 will cost approximately $37,000; the City must still pay $13,000, and will only receive a benefit of $11,000. Feels the General Fund needs help, but not to the extent of supporting something that will give $11,000 benefit at the expense of $24,000 to the citizens. Attorney Harper stated the engineering and legal fees are necessary for establishing the district, and are one-time costs; stated the administrative costs will decrease in the ensuing years. Councilman Rigley stated the administrative costs of $9,800 have already been expended; therefore, the only additional cost to be expended, if the district is formed, would be the county tax collector charges of $3,083. The City Engineer stated the administrative charges for initiating this year s proceedings were less than last year's; estimated next year's administrative costs to be $4,900. Capt. Ferronato stated lighting deters crime; stated the statistics which reflect more crimes are reported during the day are due to the fact that the crimes which have taken place at night are not reported until the following morning. Councilwoman Pfennighausen stated those individuals who contacted her were confused by the material received; felt it was poorly done. Stated the survey indicated the majority of the citizens did not want an overall lighting district. Questioned if individual lighting districts could be formed for those desiring lighting. CC-83-200 Motion by Councilman Rigley, Second by Mayor Grant, to adopt the resolution ordering improvements and the formation of a landscaping and lighting district, failed 2-3, with AYE votes by Mayor Grant and Page 3 7/14/83 Councilman Rigley, and NOE votes by Councilman Petta, Councilman Nix, and Councilwoman Pfennighausen. Recess was called at 8:00 p.m., and reconvened at 8:15 p.m., with all members present. PUBLIC PARTICIPATION The Acting City Manager, Ed Clark, stated Dorothy Mackie has requested a permanent street sweeping parking exemption, due to being physically disabled; a doctor's certificate has been provided. CC-83-201 Motion by Mayor Grant, Second by Councilman Rigley, ALL AYES, to grant a permanent street sweeping parking exemption to Dorothy Mackie, based on the fact that her physical handicap constitutes sufficient and unusual circumstances to qualify for an exemption under Section 7, Paragraph A of Ordinance No. 63; and with the provision that Mrs. Mackie's yard service is to maintain the cleanliness of Holly Street in front of her property. Street Sweeping - Council considered whether or not the service should a continued; indicated the present service is inadequate, that the equipment seems to be breaking down often, and the service should be monitored more closely to ensure all streets are being swept properly, that sufficient water is being used, and that the sweeper is dumping the debris in a timely manner. Felt the present method of posting signs pursuant to the ordinance is totally inadequate; felt discretion should be used in issuing tickets, in cases where the street has already been swept, or in the event the equipment breaks down, should be notified by Staff so that tickets will not be issued. The following suggestions were offered which Staff was requested to consider: (1) Having a water truck wash down the streets, rather than the present method of sweeping; (2) Eliminate the ordinance prohibiting parking, and do only spot cleaning in the areas needed; (3) Correct drainage problem on Pico to alleviate dirt collecting in the cross gutters, in the Wilmac area; (4) Notify the Sheriff's Office when the street sweeping equipment is inoperable, so that tickets will not be issued; (5) Follow the street sweeper to ensure proper cleaning job is being done, and that the streets are re -swept if not properly cleaned; (6) Let the street sweeper go around those cars parked on the streets, and enforce ordinance which prohibits parking for a specific period of time in those cases where the parked vehicles cause an accumulation of debris; and (7) Get the Clean Community Systems involved. CC-83-202 Motion by Councilman Nix, Second by Councilman Petta, ALL AYES, to direct Staff to look at the enforcement problems, the sign problems, and the general street sweeping effectiveness, and to provide a Staff Report to Council with recommendations relative to improving the street sweeping service. Page 4 7/14/83 n u CC-83-203 CC-83-204 CC-83-205 Page 5 7/14/83 Dennis Moshos, 22590 Robin Way, voiced objection to the fact that he received a ticket, and his street was not swept; also objected to the ten-day deadline to pay the parking citations; stated he paid the ticket and received his check back and was informed his fine had been doubled because it was not paid on time. Requested relief from the penalty; objected to insufficient signs being posted. John Mathews, 11733 Eton Drive, stated he feels the street sweeper is doing a good job and wants street sweeping continued; stated the service received when the County was doing the street sweeping was inadequate. Motion by Councilman Petta, Second by Councilwoman Pfennighausen, to waive the late penalty fee for Dennis Moshos, and to direct Staff to prepare an amendment to the ordinance to reflect that the postmark date is to be considered relative to the timeliness of payment of fines. Following clarification that Mr. Moshos will not be required to show proof of the postmark, but that it will be required in the future, Motion No. CC-83-203 carried, ALL AYES. CONSENT CALENDAR The following items were removed from the Consent Calendar: 3A - Check Register for end of FY 82-83; 3B - Check Register No. 071483; and 3C - Recreation Services Contract. Motion by Councilman Nix, Second by Councilman Rigley, ALL AYES, to approve the following items on the Consent Calendar: D. RESOLUTION NO. 83-33 - A RESOLUTION OF THE CITY COUNCIL OF THE J CI1Y OF GRANDE, CA, DECLARING ITS INTENTION TO ISSUE A NEGATIVE DECLARATION ON A CERTAIN PROJECT (CIVIC CENTER PROJECT); E. RESOLUTION NO. 83-34 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND E CE, CA, AUTHORIZING THE SUBMITTAL OF THE FY 1983-84 TRANSPORTATION DEVELOPMENT ACT CLAIM; F. RESOLUTION NO. 83-35 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, AUTHORIZING THE STATE AS AGENT TO PROVIDE TO THE STATE AND AND THE FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) MATTERS PERTAINING TO FEDERAL DISASTER ASSISTANCE; and G. Approve $1,939.80 Budget Appropriation for Line Item No. 10-4110-220 in the FY 1983-84 Budget for purchase of fifteen (15) bronze City logo plaques. CHECK REGISTER - END OF FY 1982-83 Following clarification of Warrant Nos. 11308, 11312, and 11327, Motion by Councilwoman Pfennighausen, Second by Mayor Grant, ALL AYES, to approve and accept the Check Register for the end of FY 1982-83. CHECK REGISTER NO. 071483 CC-83-206 Following clarification Pfennighausen, Second by Register No. 071483. of Warrant No. 11351, Motion by Councilwoman Mayor Grant, ALL AYES, to approve Check RECREATION SERVICES CONTRACT Councilwoman Pfennighausen disagreed with the amendments as submitted by Staff; felt the recommendations by the Parks & Recreation Committee should be followed; questioned why amendments were made to the contract, why this particular contract is different than other City contracts, how many employees on the engineering and planning staff reside in the City; objected to including "without cause" on item 5 of page 2; requested the City Attorney clarify under what conditions can a general law city require residency for employment. The City Attorney advised that cities have been unable to require residency, but recent federal decisions have indicated that requiring residency in federal contracts is in the interest of cities. The City Attorney reviewed the amendments to the contract. Mayor Grant indicated he would support the recommendations submitted by the Parks & Recreations Committee, feeling the City should have consistent requirements in all contracts. CC-83-207A Motion by Councilwoman Pfennighausen, Second by Mayor Grant, to authorize the Mayor to execute the Recreation Services Contract with People Helpers, Inc., in an amount not to exceed $31,856 for the first 12 months, with the amendments as submitted by the Parks & Recreation Committee as listed in the Staff Report dated July 12, 1983, Subject: People Helpers, Inc. Contract. Councilman Nix, with Councilman Petta concurring, stated the amendments made to the contract by staff were the result of discussion and direction provided by Council at the previous meeting, with the concurrence of the contractor; stated Council gave the direction that Grand Terrace residents were to be given maximum consideration, and had questioned what action could be taken in the event the City disagreed with the selection of employees by the contractor; objected to faulting staff for amending the contract pursuant to Council direction. Concurred with deleting the words "without cause." Ken Rinderhagen, Parks & Recreation Committee stated that requiring 50% of the employees to be residents could be a problem if there are not sufficient qualified residents; feels the City Manager or the Finance Director should not have the authority to fire a contractor's employees; the contract can be terminated if the contractor is not performing and is not administering his personnel. Councilman Rigley concurred that Council directed Staff to include the amendments as presented; felt this is a unique contract in which Page 6 7/14/83 J the City would have the opportunity to provide employment for the citizens; concurred with the contract as written, including "without cause," stating it simply means that a reason does not have to be stated. Dick Rollins, Chairman, Parks & Recreation Committee, stated the contractor hired those personnel who had previously worked in the summer programs to enable the program to get started; the contractor has stated he will make every effort to hire residents; questioned what would happen if there are no qualified residents available; disagreed to firing anyone without cause; felt the contractor will terminate employees who are not performing. John Lotspeich, Parks & Recreation Committee, requested Council to consider the Committee's recommendations; objected to insufficient copies of the amended contract being provided to the Committee for review. Ed Clark, Acting City Manager, advised there was a short time factor to amend the contract, with the amendments being completed by the City Attorney at 2:00 p.m. on Monday. Has met with the contractor and Randy Anstine; concurs with deleting the 50% requirement, but wants to be sure the contractor tries to hire residents. Mayor Grant stated he concurs with Councilman Nix's statements; disagrees with statements made relative to Staff; would not support the Motion were it not for the fact that he feels a double standard is being created; feels the City Manager does have the responsibility to hire and fire, and does not believe history has shown this has been violated. Councilman Rigley questioned if Councilwoman Pfennighausen, as the maker of the Motion, would consider amending the Motion to consider the two recommendations as submitted by the Parks & Recreation Committee separately. Councilwoman Pfennighausen stated she would not be willing to amend the Motion, feeling the volunteers are tired of working on projects and not having their recommendations followed. CC-83-207B Motion by Councilman Nix, Second by Councilman Rigley, to amend Motion No. CC-83-207A to change Paragraph 4 of the Recreational Services Contract by deleting the second sentence only; further that Paragraph 5 is to remain in the contract, to read as follows: "the City may at any time, in writing, request the change of any employee, and that any such request will be given due consideration by the contractor." Councilman Nix stated he hopes the Parks & Recreation Committee will understand that, although at times the coordination is not satisfactory, in this case Council gave Staff direction and requested Page 7 7/14/83 LM a quick response; felt the intent of coordination is not to totally accept recommendations received. Mayor Grant stated, for the record, that he has mixed feelings; wants to vote in favor of this, but will not vote for it because we are still establishing a double standard, and only for that reason will he have to vote. Councilman Nix requested clarification of the reference to "double standard." Mayor Grant stated this standard has not been established for the Planning Department or any other contractor. Councilman Nix stated the discussion has indicated that this is a unique contract involving recreational programs, whereby the majority of the personnel are helpers with general qualifications, such as young people; stated item 5 has been amended to reflect it is not mandatory. Mayor Grant stated he did not feel Council could tell Mr. Kicak to terminate one of his employees. Councilman Nix disagreed. The Motion to Amend, No. CC-83-207B, carried 3-2, with AYE votes by Councilmen Rigley, Petta and Nix, and NOE votes by Mayor Grant and Councilwoman Pfennighausen. The amended motion, No. CC-83-207A, carried 3-2, with AYE votes by Councilman Rigley, Councilman Petta and Councilman Nix, and NOE votes by Mayor Grant and Councilwoman Pfennighausen. Recess was called at 9:50 p.m., and reconvened at 10:02 p.m. with all mem ers present. PLANNING COMMISSION REPORT - Councilwoman Pfennighausen indicated the Planning Commission was not provided sufficient information relative to the motocross site at the recent Planning Commission Meeting. The Planning Director advised that Mr. Engle was scheduled to attend the meeting to provide the information needed. Stated the trip to the Calimesa Motocross Track has been cancelled, since only 3 individuals indicated a desire to go. POLICE CHIEF REPORT - Capt. Ferronato advised he has been assigned to manage the Sheriff's Training Academy, effective July 23; introduced Capt. Jim Bradford, who has been assigned to Grand Terrace and was previously in charge of the Homicide Division. Stated Council has received copies of the statistical report for April, May and June, which reflects a 33% increase in arrests, and a significant drop in the loss of property; overall, the division has exceeded 100% in the increase of arrests. Recommended Council consider sharing a traffic vehicle with the City of Loma Linda; a study conducted the last few months has reflected that more accidents occurred after the traffic officer went off duty; the amount of traffic citations could decrease. Relative to street sweeping, stated provide the service as requested on officers to use reasonable judgment Page 8 7/14/83 the officers have been trying to citations; will advise the in issuing citations; will maintain close contact with Staff in an effort to perform in the manner desired by Council. GENERAL PLAN UPDATE STATUS REPORT - Dale Beland, Beland/Assoc., Inc., advised the General Pan Program was initiated in April, and is on schedule. The rough draft of the entire proposed General Plan Program was completed today and will be distributed within a few days. A study session with the Planning Commission will be held July 25, and public hearings will be held in August. A complete housing assistance plan is included in the Plan, which will be fully in conformance to the State law and is responsive to the State guidelines. Advised that 37% of the community is vacant; 31% is developable; therefore, one-third of the entire City is subject to change. The objective of the General Plan is to define a policy to direct the orderly growth pursuant to the determinations established by the citizens and Council. A requirement has been included for specific plans for commercial or industrial development of ten acres or larger, to allow for orderly growth and to ensure compatibility. Maximum population projections will be provided, as required in the housing assistance plan. Council felt there has been insufficient publicity on the proposed changes to the General Plan; requested, with Mr. Beland concurring, that additional publicity be provided to the press, and that the affected residents be notified in writing of any proposed zone changes. The Acting City Manager stated that, although it is not specified in the contract with Beland/Assoc., Inc., a professional study is needed, to be included in the housing assistance plan, to provide information relative to the number of students projected for the schools to determine the impact and action which will be required. Stated Beland/Assoc., Inc. is preparing a proposal for this study, which will be submitted to Council for consideration. C.G. ENGINEERING STATUS REPORT - John Starner stated the two assignments his firm is completing are to provide the infrastructure for the General Plan and to address the water, sewer and traffic circulation. Stated the two assignments are nearing completion, and have been coordinated with Beland/Assoc., Inc. Stated he will primarily address the circulation portion of the study at this time. Developed a circulation study for the General Plan on the basis of a no -build situation, or no added freeway access into the City based on the land use as developed for planning. Stated the Barton Road interchange would need to be improved, the bridge on Barton Road would need widening, and Barton Road should consist of a total of four lanes. Stated full build -out is projected in the year 2006. The other portion of the contract was to study expanded circulation - to study possible added freeway access to the City. Considered three Page 9 7/14/83 alternates: (1) Constructing a full interchange at DeBerry, leaving Barton Road intact, which revealed it would be impossible; (2) remodeling Iowa Avenue, which would utilize the extension of Commercial Drive southerly to turn across the north end of the So. Calif. Edison property, would bridge the Santa Fe Railroad and where Iowa goes in front of the Yum Yum Restaurant. This would necessitate reconstruction of the east side of the Iowa Avenue interchange. Estimated the cost of this project at $4.9 million dollars, excluding the cost of acquiring right-of-way; (3) considered the Barton/DeBerry area; a split -diamond interchange could be located at DeBerry, building a bridge crossing over the freeway on DeBerry, with two ramps to be built south of DeBerry. A frontage road would be constructed to connect DeBerry to Barton Road; the two ramps south of Barton Road would be eliminated and the two ramps north of Barton Road would remain, and would need to be improved for the traffic flow presently being considered by Caltrans. This design would act as an added access, because it would distribute the traffic into the City in a different mode than if only Barton Road were improved, and would improve the present traffic problems at Barton Road and Michigan. The cost of this proposal is estimated at $5 million dollars, excluding the cost to ascertain right-of-way. This proposal would have some benefit to the properties west of the freeway; there may be some consideration relative to Colton benefitting from this proposal. Mr. Starner stated the studies of the three alternatives, as outlined, could be incorporated into a feasibility study which would be an administrative document which the City could use in discussions with Caltrans. Stated that, since the contract for the expanded circulation study is on a time and materials basis, and is to be performed to the extent the City desires, proposed the following three items for Council to consider for approval: (1) To concur that C.G. Engineering should proceed with the completion of the feasibility study, based on the fact that the proposals submitted are acceptable, which could be worked out with Caltrans for its acceptance; (2) To concur with C.G. Engineering proceeding with negotiations with Caltrans. Stated that Wes McDaniels, Director of SANBAG, reviewed the proposals, and was impressed that there are some feasible alternatives for the City, and felt the next step is to present the feasibility study to the Caltrans Director, as a long-term proposal for potential funding; and (3) To authorize C.G. Engineering to include data in the General Plan to indicate the City has an alternate access point for the circulation element, with the appendices to reflect the traffic flow. Councilwoman Pfennighausen questioned if freeway access would still be necessary if that vicinity were to develop as residential rather than commercial; Mr. Starner stated they tested that area for residential conditions, and still found there are some problems, but not as significant; certain traffic conditions could be developed, such as widening streets, right -turn lanes, and synchronizing traffic signals. Page 10 7/14/83 n Councilwoman Pfennighausen questioned if DeBerry, Van Buren, Pico and Main Streets would have to be widened to four lanes if the area were to develop commercially or industrially; concerned about the affects. Mr. Starner stated Pico was not being considered to be widened; DeBerry to Michigan would be widened to four lanes, and Main Street would be widened to four lanes. Mayor Grant questioned, with Mr. Starner concurring, that the volume which will ultimately occur on Michigan and Barton Road will be alleviated somewhat by the completion of Commercial Drive, as well as the frontage road paralleling the freeway. Councilman Rigley questioned the current degree of saturation at the Barton Road exchange, and if the population were to peak at 14,000 rather than 17,000, would there be a saturation point in time. Mr. Starner feels Barton Road may be approaching the saturation point; will try to get the other data requested. Councilwoman Pfennighausen questioned if the southern frontage on Barton Road to Commercial Drive all the way east of Mt. Vernon were zoned commercial, and if the area bordering the freeway were zoned residential, would there be a need for an additional freeway off -ramp to service Barton Road. Mr. Starner stated he did not have that information at this time, but will provide it; clarified that references to residential development south of Barton Road includes Michigan, and that all proposals indicate a need to widen Michigan to four lanes; also clarified that all streets east of Michigan would remain at local street standards; clarified that the term "direct access" is intended for the purpose of distributing traffic for different trip generations. The City Engineer recommended, with Mr. Beland and Mr. Starner concurring, that the General Plan reflect the proposals for additional access without specifying a particular plan at this time. It was clarified that 70% of the time and materials portion of the expanded circulation study have been expended, and that the remaining 30% of the $20,000 contract could be expended to complete the work as identified in the proposals presented, and to finalize the work and exhibits into a final document, which would include all alternatives. Councilman Nix stated if certain development plans are to proceed, traffic planning alternatives must be considered; felt approval of the completion of the contract should not be given unless negotiations with Caltrans are going to proceed. CC-83-208 Motion by Councilman Rigley, Second by Mayor Grant to approve the following: (1) Authorize C.G. Engineering to proceed with the completion of the feasibility study, which will serve as an administrative document for negotiating with Caltrans; (2) Authorize C.G. Engineering to proceed with negotiations with Caltrans, presenting the feasibility study, to include all access alternatives, to the Director of Caltrans, as a long-term proposal for potential Page 11 7/14/83 funding; and (3) Authorize C.G. Engineering to include data in the General Plan to indicate the City has alternate access for the circulation element, with the appendices of the General Plan to reflect the traffic flow. Councilman Petta questioned the City Attorney relative to whether there was a potential conflict of interest if he were to vote on this matter. The City Attorney advised Councilman Petta that he would not be involved in conflict of interest on this matter, since this is a City-wide plan involving total access to the entire community. Motion No. CC-83-208 carried 4-1, with Councilwoman Pfennighausen voting NOE. PARKS & RECREATION COMMITTEE REPORT Chairman Dick Rollins recommended considering permitting fireworks, under controlled conditions, at the park and on the school grounds next July 4. The City Attorney recommended investigating the cost of liability insurance. Councilman Petta left the Council Chambers at 11:20 p.m. and returned at 11:21 p.m.; then left Council Chambers at 11:23 p.m. CC-83-209 Ballfield Lighting Subsidy - Motion by Councilman Nix, Second by ounci woman Pfennighausen, to approve subsidizing one-third of the cost of ballfield lighting during the months of October, November and December, 1983 in an amount not to exceed $210, for the Grand Terrace Community Soccer Club, carried 4-0, with Councilman Petta not being present in the Council Chambers. Councilman Petta returned to the Council Chambers at 11:25 p.m. CC-83-210 Motion by Councilman Nix, Second by Councilman Rigley, ALL AYES, to accept the resignation of Raymond Miller from the Parks & Recreation Committee, with regret, and to direct the City Clerk to advertise an opening. HISTORICAL & CULTURAL ACTIVITIES COMMITTEE Chairperson Barbara Mathews reported the following: (1) The City Flag will have a yellow background, and will include the City Logo and Motto; the flag should be ready for the San Bernardino County Fair and will be ready for the Fire Station Dedication; requested direction on the number of flags to be ordered; (2) Requested the City send a letter to John Phane requesting the return of props and tools which were purchased by the City; (3) the two new members have agreed to co-chair a fall festival on November 5, which will be similar to a country fair; (4) the Committee wrote a letter to a member who has not been active, relative to that member continuing membership on the Committee. Page 12 7/14/83 L11 0 CC-83-211 Staff was authorized to proceed with the City flag, with the number to be ordered at the discretion of the Finance Department, based on the cost; will advise Council. CRIME PREVENTION COMMITTEE Motion by Councilwoman Pfennighausen, Second by Mayor Grant, ALL / AYES, to accept the resignation of JoAnne Coffeen from the Crime Prevention Committee, with regret, and to write a letter. Motion by Councilman Nix, Second by Councilman Petta, to appoint Linda Bianchi and Susan Crawford to the Crime Prevention Committee. Discussion was held relative to a possible conflict of interest of one potential member working for a burglar alarm system firm, and the possibility of conducting interviews prior to appointment. Councilman Nix, with the concurrence of Councilman Petta, withdrew the motion, with the understanding that the potential members would be invited to meet with Council. Councilman Rigley stated he felt Council should not deviate from the CC-83-212 procedures followed in the past. Motion by Councilman Rigley, Second by Councilwoman Pfennighausen, to appoint Linda Bianchi to the Crime Prevention Committee for a term to expire 6-30-86, carried 4-0, with Councilman Nix abstaining. Councilman Nix felt assumptions are being made regarding an individual's ability and integrity to exercise logic, and should be discussed. Councilman Rigley felt the Committee should handle this matter. EMERGENCY OPERATIONS COMMITTEE Vic Pfennighausen reported the Committee is presently preparing an Emergency Disaster Plan for the City. Mayor Grant noted that Committee Minutes dated May 19 were received. CITY ENGINEER REPORT The City Engineer recommended that the Historical & Cultural Activities Committee consider whether there are any historical structures in the City which could be nominated for the National Register of Historical Structures, since a proposal for potential funding of historical buildings has come to the City; the General Plan Update indicates there are none. There is a possibility that funding could be available to rehabilitate the Vivienda Bridge; there is some question whether this bridge has some historical value, since it was constructed in 1903, which must be clarified. Page 13 7/14/83 CITY MANAGER REPORT The Acting City Manager reported the following: (1) Requested submission of receipts when the City Credit Card is used; (2) Requested and received clarification that Council approved waiving the fees for Mrs. Broussard's barn, in order to receive more data relative to the proposed project; waiving of the fees did not imply approval or disapproval of the barn for the project. Councilman Rigley stated he did not feel the barn would be adequate for the project. Mr. Clark stated Mrs. Broussard will make a presentation to Council on August 25. Mr. Broussard stated they met with Mr. Clark; could not understand why there was a misunderstanding relative to the waiver of fees; felt it was clear Council waived the fees for them. Fire Station Dedication Ceremony - Council established September 6, 1983 at a.m. for the de ication ceremony. Fire Station Access - The Acting City Manager requested that Council authorize the City Engineer to prepare the plans and specifications and to request bids so the access could be completed in time for the dedication ceremony. The City Engineer stated it would be impossible to complete the project, since a retaining wall must be built, which must have time to cure, and time is needed to advertise for bids, award the bid, and to ascertain the proper bonds and insurance forms; feels the project cannot be completed until December 15. Council felt there was no reason to further consider the possibility of completing the project in time for the dedication ceremony. COUNCIL REPORTS Councilman Rigley requested consideration of a City property maintenance ordinance; requested Staff obtain sample ordinances from other cities. Stated that since he wants street lights, and has been contacted by other citizens who also desire street lights, requested that a memorandum clearly explaining the street lighting petitions be mailed with the petition in the August 1 Utility Billing; Councilman Rigley will prepare the memorandum for Council review and approval at the meeting of July 28. Dennis Evans, 22064 DeBerry, objected to expending funds to send out the petitions, since the landscaping and lighting district matter was voted down; felt those who desire a district to be formed should present petitions to the Council or City. The City Attorney advised that individual lighting districts would be formed under a different act than the 1972 Act. Councilman Rigley stated those who have a desire for lighting should be informed of the procedure; stated little, if any, expense would be involved. Mayor Grant reported the following: (1) Attended the memorial ceremony for Ray Robles, with other members of Council; (2) Attended SANBAG and Omnitrans Meetings on July 6; (3) Attended LAFC Meeting July 8; there may be an election relative to the Highland issue; Page 14 7/14/83 (4) Received correspondence, which will be shared with Council, from the Assistant Postmaster General relative to centralized mail delivery in our area, and correspondence from the Executive Director of the PUC regarding the issue of Grand Terrace and its telephone problems, which indicates there is no intention to do anything. TEMPORARY OCCUPANCY PERMIT - CABINET SHOP The Planning Director stated the Planning Commission considered this matter and recommended that the zoning on the subject property only be changed to C-2, with a specific provision to permit a cabinet shop as an allowable use in that development, and also recommended that the City initiate a zone change from C-2-CPD to C-2, with the cost for the zone change to be borne by the City. CC-83-213 Motion by Councilman Nix, Second by Councilwoman Pfennighausen, ALL AYES, to authorize changing the zoning at Park Center, 12210 Michigan, only to C-2 with a specific provision to permit a cabinet shop as an allowable use in that particular development, and to authorize the initiation of a zone change by the City from C-2-CPD to C-2, with the cost of the zone change to be borne by the City. MEMBERSHIP IN "TURN" - This matter was deferred to the meeting of July 28, since a representative was not in attendance. FENCING ON BARTON ROAD - GREG'S MARKET The Community Services Director stated that Staff, as directed, investigated the feasibility of improving the aesthetics of the area adjacent to Greg's Market. Recommended two alternatives: (1) Installation of a green chain link fence, for a cost of $1,500; or (2) improving the existing masonry wall, for a cost of $1,600. Councilman Rigley voiced concern for liability, since there is a six foot drop from the sidewalk to the market parking lot; objected to a block wall; preferred a green chain link fence. CC-83-214 Motion by Councilman Rigley, Second by Mayor Grant, ALL AYES, to approve the installation of a green chain link fence, at the height to be determined by Engineering, for safety and aesthetic value, with the condition that the owner of Greg's Market is to be contacted prior to the installation. INGRESS/EGRESS EASEMENT The City Engineer stated this grant of easement on the southerly portion of DeBerry to Lot "A" is needed prior to recordation of the map which was approved for recordation at the previous meeting. cC- �3- Motion by Councilman Rigley, Second by Councilman Petta, ALL AYES, to �.� accept the easement for ingress/egress from DeBerry to Lot "A", and to authorize recordation by the City Clerk. Page 15 7/14/83 DRAINAGE EASEMENT The City Engineer recommended accepting the drainage easement to convey the drainage waters from Lot 15 of Tract 9772-2 to an existing drainage easement with Lot 15 of 9772-1; recommended not accepting the responsibility for maintenance. CC-83-215 Motion by Councilwoman Pfennighausen, Second by Councilman Rigley, ALL AYES, to accept the drainage easement from Lot 15 of Tract 9772-2 to J an existing drainage easement with Lot 15 of 9772-1; not to accept the responsibility for the maintenance; and to direct recordation of the drainage easement by the City Clerk. Councilman Nix commended Griffin Development Company on the planting of the bank in the subdivision. ADJOURN - The regular meeting adjourned at 12:55 a.m. to a CRA/Council oin ublic Workshop Session to be held Thursday, July 21, 1983 at 6:30 p.m. in Building 4 at City Hall, 22795 Barton Road, for the purpose of reviewing the "State of the Agency," the "Market Analysis," and to furnish guidance to MSI toward developing the Grand Terrace Redevelopment Implementation Strategy. Respectfully submitted, C i ty r c APPROVED: Mayor Page 16 7/14/83 JUL 2 81983 Q COUNCIL AGENDA 1TE¢A 11314 BEZ WILDMAN WHEREAS, International Summer Special Olympic Games are held every four .years,. which allow many special individuals to compete in numerous events; and WHEREAS, the "Sixth International Summer Special Olympiad" was held in Baton Rouge, Louisana, July 1983, and over 4,300 participants, representing 51 countries, competed in such events as soccer, wheelchair races, field and track, swimming, diving, basketball, gymnastics, volleyball, bowling, and others; and WHEREAS, Rex Wildman, as a member of Tri-Cities Stars of Rialto, earned a Gold Medal at the 1982 State Summer Special Olympics for the 50-Meter Dash and was chosen to represent the Western Region of San Bernardino County at the 1983 International Special Summer Olympics; and WHEREAS, Rex Wildman received a Silver Medal for the 50-Meter Dash for his age group and also competed in the Long Jump and the Baseball Toss; NOW, THEREFORE, I, Hugh J. Grant, Mayor of the City of Grand Terrace, do hereby commend Rex Wildman on behalf of the City Council and the community, into are very proud of Rex, and acknowledge the tremendous amount of time and effort he has put forth and his desire to excel, resulting in his achieving this high hnnnr_ Mayor of e C of Gran rrace and of the Nty CounciZ thereof. This 28th day of July, 1983. STAFF REPO[ T C R A ITEM ( ) COUNCIL ITEM ( X ) MEETING DATE: 7_28_83 AGENDA ITEM NO. 3B SUBJECT: Office on Aging Presentation Since Council indicated a desire to have a representative from the Office on Aging attend a Council Meeting to advise Council of programs for senior citizens, Staff has made arrangements for Mr. Jim Curtis, San Bernardino County Office on Aging, to attend this meeting. ME STAFF REPO OfT Date: C R A ITEM ( ) COUNCIL ITEM (X ) MEETING DATE: 7-28-83 AGENDA ITEM NO. 3C SUBJECT: _ Consideration of Membership in "TURN" Toward Utility Rate Normalization This item was deferred to this meeting, since the representative did not attend the meeting of July 14, as planned. Staff has contacted this organization, and they have stated a representative will attend the meeting of 7-28. Please include the material from your packet of 7-14, Item 9A, in your. 7-28 packet. ME Date: 7/6/83 � s Q STAFF REPOnT C R A ITEM ( ) COUNCIL ITEM ( X ) MEETING DATE: July 14, 1983 AGENDA ITEM NO. 9f SUBJECT: TOWARD UTILITY RATE NORMALIZATION Toward Utility Rate Normalization (TURN) is a consumer advocacy group dealing exclusively with the utility companies. TURN has submitted a request for . . financing to the City of Grand Terrace. They are asking for financial aid at the rate of 10� per person of the city's population, approximately $i,000. Last year, this City expended $6,711.25 in attorney fees appealing PUC decisions. - Staff feels TURN may be another means by which this City can monitor the activities of the Public Utilities Commission. Staff recommends that the Council: Provide Staff with direction on this matter. TC:lo Encl. NOTE: A representative of this organization will be present at the meeting. #4 TOWARD UTILITY RATE NORMALIZATION 693 Mission Street 2nd Floor San Francisco, CA 94105 (415) 543-1576 June 13, 1983 Sylvia M. Siegel Exewsw Dircuw JUN 2 91983 Dear Mayor and City Council: ;iTY Or GRA. ,,'D T Please find our proposal for funding participation in providing professionalRRP.(-;L'_ representation before the California Public Utilities Commission (CPUC) and other administrative agencies and courts on utility matters attached. This litigative process requires knowledgeable participation in the compli- cated and specialized evidentiary hearings before the CPUC. Unlike legis- lative type hearings, more than a position statement on issues is required. Rather, we must be prepared to analyze cases in depth, cross-examine all witnesses (company, PUC staff, 3rd party intervenors), present affirmative testimony of substance, and argue the merits through briefs or Oral Argument. Similarly, we must be prepared to carry appeals, where necessary, to the next avenue of review, the California Supreme Court. The process for each utility application can take from a few weeks to a full year. Some issues are continued for multiple years. While large industrial users are represented by the California Manufacturers' Association, agricultural interests by the California Farm Bureau, retail interests by the California Retailers' Association, and, the three large cities by their city attorneys, TURN represents the residential consumer interest. The common issues that affect cities, counties and householders can be im- pacted by our representation of our mutual interests in the many gas, electric and telephone applications facing all of us. We are suggesting contributions of 10t per capita through an executed Letter Agreement to provide representation for the coming 12 months on the matters shown in the attachment. We are available to meet with you for further discussions or to provide further information you request. Planning of the heavy agenda shown must go forward with dispatch. Your early advice on this request therefore will be much appreciated. BOARD OF DIRECTORS: Frances Shaskan, Pr.i&e ; Mildred Edmondson, G, . P w..f c-uf—i-; Clarence Heller, Richard Liebes, Sa. E.*o a union; Hon. John E. Moss; Helen Nelson, c. cw.,tw.fe�w.., ►.. Mark Northcross; Mary Solow, conwmr. Fednatwn of Calif..; Peter Stern, sue..; Amy Weitz, son Fmm� con.ur w•. &.ion; Nat Yanish, c hf. Lqw i� co.oail for okLn A,.. 62 n TURN is a non-profit, tax exempt consumer organization: contributions are tax deductible. j^ �j' A Attached to the proposal is a copy of our 501(c)(3) tax-exempt authorization, a list of current and expected utility filings, and a report of our 1982 interventions. We can provide several qualified references for your inquiry. Thank you very much for your considerations. Yours very truly, Sylvia M. Siegel Executive Director u PROPOSAL FOR CITY -COUNTY FUNDING OF 1983-84 GAS, ELECTRICITY AND TELEPHONE INTERVENTIONS BEFORE THE CALIFORNIA PUBLIC UTILITIES COMMISSION INTRODUCTIOV An all time high of $12 billion in utility rate increases faces California users of gas, electricity and telephone services this year! Public officials, like householders, can barely cope with current costs, let alone plan reasonable budgets for the coming months. This letter proposes to mitigate both city and household budgets for utility costs at minimum expenditure to your jurisdictions. We invite you to join in support of TURN's program and budget to prosecute, on a professional basis, the many cases and complex issues involved in utility ratemaking. ABOUT TURN TURN, a non-profit California corporation, was founded in January 1973 to represent the consumer interest in utility and energy matters before the California Public Utilities Commission, other state and federal administrative agencies, and courts. We have proposed on an affirmative basis a number of landmark reforms through these ten years. The documented proof of effectiveness is not only the award of costs in 4 recent proceedings -on the basis of having prevailed, but the savings, in avoided costs, refunds or penalties, of approximately $7 billion since our founding. TURN's policies are formulated by our Board of Directors whose names and constituencies are listed on our letterhead. STAFF Current staff consists of 5 full-time attorneys, outreach and support personnel. Expert economists, accountants and engineers are engaged to research and prepare and give testimony on specialized issues. -1- n u This month, for example, we have presented an accountant to testi- fy against faster "represcription of asset service lives" in the Pacific Telephone case. In addition, we brought Dr. Walter Bolter here from Washington, D.C. to testify before the CPUC on the impacts to local customers and possible state regulatory treatment of divestiture of AT&T. Dr. Bolter was former Chief Economist of the U.S. House of Representatives committee on telecommunications and is not only a specialized economist but a CPA and mechanical engineer as well. We would hope to use his services in both Pacific and General Telephone cases. The issues are the same --the backup numbers and costing method- ologies differ. Dr. Bolter's bill for preparation and coming our here to testify one morning is $3,100. However, weigh this against the costs the telcos pay for their witnesses, a customer reimbursable expense. Pacific Telephone presented a rate of return witness, a Stanford University finance professor, who charged Pacific $30,000 at the rate of $2,000 per day for preparation, testimony and rebuttal, to support their request for a 19% return on common equity. Dr. Bolter's charge to us is at the discounted rate of $100 per hour. Consumer organizations, like other clients, must pay the going rate for experts. CITY -COUNTY Because the costs of prosecuting utility cases are so great, we PARTICIPATION are requesting cities and counties to contribute to our budget to strengthen our showings in all of the current proceedings scheduled. This is nothing new. Prior to Proposition 13, many jurisdictions contributed to our budget. Letter Agreements were signed with each such participant. A partial list of city supporters included Adelanto, San Bernardino, Beverly Hills, Santa Barbara, Thousand Oaks, Novato, Upland, etc. -2- n 11 In 1980 Humboldt, Mendocino, Lake, Sonoma and Marin Counties each contributed $5,000 to provide a witness fee for a petroleum economist - whose testimony not only was the basis for a reduction of $250 million in a gas case but served to block two further PG&E gas requests that year of $3/4's of a billion. The bang for the buck is obvious. WORK LOAD As you know, each large utility company can request a general rate adjustment to cover operating expenses and profit rate every two years. But, in addition, they may also request two gas fuel adjustments, two electric fuel adjustments and several other specialized adjustments each year. TURN must participate in each of these. The effectiveness of our participation depends on our total resources. Even though your jurisdiction may not be served by one of the companies listed on the attached appendix, it is to your advantage to forestall precedents established in other cases from applying to your situation. In the aforementioned award winning cases we presented an econo- mist to research and testify on marginal cost application to utility pricing. His testimony on this one subject cost us about $20,000 in each instance. In telephone cases we will have to present several witnesses on embedded cost studies, rate design and rate of return. In gas and electric cases we may have to present witnesses on supply fore- casts, procurement practices, alternative resources, etc. On major plant additions such as nuclear plants, not only is a nuclear engineer useful but also a mechanical engineer, nuclear physicist and metallurgist. In other words, the issue at hand will determine the type and extent of expert testimony needed. INTERVENTION We are budgeting $60,000 each for the major cases listed on the BUDGET attachment. Even though, for example, we will be pursuing universal -3- TURN'S FINANCES REQUESTED FUNDING service including maintenance of present phone booth and lifeline charges and opposition to local measured service (timed charges) in both General and Pacific cases, research and testimony is prepared on the basis of the facts in each case. Therefore, the individual development must be pro- vided to support the common goals and requires a company by company inves- tigation and study. TURN's current paper budget of $300,000 for participation statewide (except San Diego Gas and Electric) has been severely hampered by Federal budget cuts. The $62,000 grant through Community Service Administration headquarters was of material assistance in the 1981-82 budget year. Prior to that we were awarded a sole source contract by the U.S. Department of Energy to establish and operate a unique training center for consumer advocates in the 12 Western states. Based on the success of the first year's operation, this program was renewed at a higher funding level only to be terminated by the Reagan Administration. In addition to financially supporting individuals and organizations, TURN has been and is the recipient of small foundation grants. We have received small grants from the San Francisco, Columbia, Gerbode, Vanguard, Friedman and Shalan Foundations. We continually seek additional grants in a highly competitive funding universe which is generally influenced by the bankers and allies of utility companies. This year we have em- barked on a door-to-door fundraising and educational campaign. We antici- pate only small net proceeds the first year of operation. In our discussion with various city officials in California as to a reasonable contribution for each unit, the suggestion was made that 10t per capita would be appropriate to provide a common fund to prosecute -4- the attached applications. If this is inappropriate (too high or too low) for your jurisdiction, we will be pleased to discuss the matter with you. Your modest investment in our professional expertise in represent- ing the consumer interest should be returned tenfold if past experience continues. Thank you for your consideration. weeks will be appreciated. M11 Your advice within the next few M 11 1983-84 Filings or Anticipated Utility Applications for CPUC Action Requiring Intervention General Telephone Company *General Rate Case $ 370 million Pacific Gas and Electric Comoan *Diablo Canyon--2 plants 3.67 billion Helms Creek Plant 847 million **Liquefied natural gas plant 195 million *General Rate Case 1 billion Kerckoff hydro plant 144 million Electric fuel adjustment --August '83 525 million Gas fuel adjustment --fall ? Pacific Telephone and Telegraph Company *General Rate Case and depreciation offset 1 billion Southern California Gas Company **Liquefied natural gas plant 134 million Gas fuel adjustment --spring 395 million Gas fuel adjustment --fall ? Southern California Edison Company *San Onofre--2 plants 4 billion Electric fuel adjustment --fall ? *Anticpated $60,000 budget **Expert witness needed; cost estimate difficult at this time Internal Revenue Service Date: I 5 FEB �9T4 In reply refer to: 8 T:MS:EO:R:1-1 Toward Utility Rate Normalization 219 Rosemont Avenue Mill Valley, California 94941 Key District: -San Francisco Accounting Period Ending: December 31 Form 990 Required: /R% Yes Foundation Status Classification: 3'9(a)(2) Advance Ruling Period Ends: December 31, 1974 Gentlemen: Based on the information supplied,"and assuming your operations will be as stated in your application for recognition of exemption, we have determined you are exempt from Federal income tax under section 501(c)(3) of the Internal Revenue Code. Because you are a newly created organization, we are not now making a final determination of your foundation status under section 509(a) of the Code. However, we have determined that you can reasonably be expected to be a publicly supported organization of the type described in section 509(a)(2). Accordingly, you will be treated as a publicly supported organization, and not as a private foundation, during an advance ruling period. This advance ruling period begins on the date of your inception and ends on the date referred to above. Within 90 days after the end of your advance ruling period, you must submit to your key district director information needed to determine whether you have met the requirements of the applicable support test during the advance ruling period. If you establish that you have been a publicly supported organization, you will be classified as a section 509(a)(1) or 509(a)(2) organization so long as you continue to meet the requirements of the applicable support test. If, however, you do not meet _ the public support requirements during the advance ruling period, you will be classified as a private foundation for future periods. Also, in the event you are classified Address any reply to: P.O. Box 3604C San Francisco, tCalif. 99441,0,2�, n�U-'M@o t��PGC��OP Internal Revenue Service Date: _ + - I In reply refer .to:- L-399, Code 428 ID-2:d:C.Yu (415)556-6795 D Toward Utility Rate Normalization 2209 Van Ness Avenue San Francisco, California 94109 1 Our Letter Dated: February -25, 1974 This modifies our letter of the above date in which we stated that you would be treated as an organization which is not a private foundation until the expiration of your advance ruling period. Based on the information you submitted, we have determined that you are not a private foundation within the meaning of section 509(a) of the Internal Revenue Code b c s yy aF, an organization of the type described in section 170 b 1 A vi Grantors and contributors may rely on this determination until the Internal Revenue Service publishes notice to the contrary. However, a grantor or a contributor may not rely on this determination if he was in part responsible for, or was aware of e c or failure to act that resulted in your loss of section 170 b 1 A (�tatus, or acquired knowledge that the Internal Revenue Service had given n tice at you would be removed from classification as a_section 1 0 b 1 A vi) organization. Sincerely yours, District Director Form L-399 (4-73) ti• •STATE'UF CAIIFORN;i FRANCHISE TAX BOARD SACRAMENTO, CALIFORNIA 95867 March 18, 1974 In reply refer to EO:JCS:gp Toward Utility Rate Normalization 219 Rosemont Avenue Mill Valley, Ca. 94941 Purpose: Educational Form of Organization: Corporation Accounting Period Ending: December 31 Organization Number: 67262'•0 Gentlemen: Based on the information submitted and provided your present operations continue unchanged or conform to those proposed in your application, -you are exempt from State franchise or income tax under Section 23701d, Revenue and Taxation Code. Any change in operation, character or purpose of the organization must be reported immediately to this office so that we may determine the effect on your exempt status. Any change of name or address also must be reported. You are required to file Form 199 (Exempt Organization Annual Informa- tion Return) or Form 1998 (Exempt Organization Annual Information Statement) on or before the 15th day of the 5th month (4-:/2 months) after the close of your accounting period. See annual instructions with forms for requirements. You are not required tc file state franchise or income tax returns unless you have income subject to the unrelated business income tax. under Section 23731 of the Code. In this event, you are required to file Form 109 (Exempt; Organization Business Income Tax Return) by the 15th day of the 3rd month (2-1/2 months) after the close of your annual accounting period. Contributions made to you are deductible by donors as provided by Sections 17214 through 17216.2 and 24357 through 24359 of the Code, unless your purpose is testing for Public Safety. If the organization is incorporating or is a foreign corporation qualifying to do business in California, this approval will expire unless incorporation or qualification is completed within 30 days. Exemption from federal income or other taxes and other state taxes requires separate applications. This letter is issued o:= the organization as James C. Stewart urination. Counsel cc: Secretary of State (Corp) cc: cc: Registrar of Charitable Trusts FTA 4206 (1-72) to correct the classification a result of federal deter - David W. Tucker Cooper, bite & Cooper w�' GRAND TERRACE n DEMAND/WARRANT REGISTER NO. 84-01-3 JUL 2 8 19831;OUNCi GENDA Mg. 5 19 CHECK R STER NO. 072883 PENDING' CITY PAGE NO. COUNCIL APPROVAL DATE 07/28/83 OUCHER NO PAYEE DETAIL OF DEMANDS PRESENTED WARRANT CHECK WRITTEN --t DESCRIPTION ACCOUNT CHG'D INV NO. AMOUNT NO AMOUNT SETH ARMSTEAD LOCAL MILEAGErSETH 10-4120-271 17.25 11360 17.25 BASTANCHURY BOTTLED WATER f BOTTLED WATER FIN. 10-2100-000 14682 9.00 80TTLEU WATER C/M 10-2100-000 14683 9.00 BOTTLED WATER C014.SVCS 10-4190-238 12010 17.50 BOTTLED WATER ECC 10-4190-238 12009 17.50 BOTTLED WATER FIN. 10-4190-238 12008 21.80 BOTTLED WATER C/Iv, 10-4190-238 12.011 13.00 11361 87.80 BROWN & NAZAREK LEGAL SERVICES 4/83 10-4160-250 1651.00 11362 1651.00 CALIF. PARKS & RECREATTON SG CAPRCBM MEMBER.1/1-6/30 13-4807-265 50.00 11363 50.00 1984 COMPUTER ROOM SUPPLY STORE 2 DOZ.RI88ONS,WORO PROCESIO-2100-000 1615 75.83 11364 75.83I DLFERRED COMPENSATION PLAN I DEF.COMP.P/R END. 7/1/83 10-2110-000 1447.86 I DEF.COMP.P/R END. 7/1/83 IU-2164-000 575.00 -DEF,COI-iP.P/R END. 7/l/83 10-2170-000 9.81 DEF,C0HP.P/R END, 7/1/83 13-2110-000 60.54 DEF.COmP.P/R END. 7/l/83 21-2110-000 4.26 P3784 2097.49 EASTERDAY SUPPLY COMPANY TRASH BAGS (150) 10-4180-245 123724 19.08 11365 19.08, EMPIRE FENCE COMPANY FENCE,DRAIWAGE CHANNEL, .10-4631-255 1800.00 11366 1800.001 MICHIGAN GRAND TERRACE HARDWARE RAKES (4) 10-4180-218 1411 20.23 11367 20.23 i I I I GRAND TERRACE DEMAND/WARRANT REGISTER NO 84-013 PAGE NO DATE 07/28/83 VOUCHER NO PAYEE DETAIL OF DEMANDS PRESENTED WARRANT CHECK WRITTEN DESCRIPTION ACCOUNT CHG'D INV NO AMOUNT NO AMOUNT HERTZ EQUIPMENT RENTAL REIJT SKIPLOADER.STORM 10-4631-255 202507 600.12 11368 600.12 CLEAN-UP HUB CONSTRUCTION SPECIALTIE EOUIP.STREET CREW 16-4900-255 13226 334.64 11369 334.64 SAFETY EQUIPMENT IPS SERVICES INCORPORATED STREET SWEEP. 6/7/83 18-2100-000 2424 314.88 STREET SWEEP. 6/21/83 18-2100-000 24b8 284.41 STREET SvjEEP. 6/28/83 18-2100-000 2516 233.63 11370 832.92 KICAK & ASSOCIATES i ENG.SVCS.6/20-6/30/83 10-2100-000 6914.85 ENG.SVCS.6/20-6/30/83 11-2100-000 15.00 ENG.SVCS.6/20-6/30/83 16-2100-000 4304.94 ENG.SVCS.6/20-6/30/83 21-2100-000 620.00 P3785 11854.79 MICHAEL LUNA LOCAL MILEAGE 6/22-6/30 10-2100-000 68.23 LOCAL MILEAGE 7/1-7/5/83 10-4160-271 19.70 11371 87.93 PAINE WEBBER CASH FUND RETIRE. P/R END. 7/1/83 10-2109-000 1086.37 RETIRE. P/R ENU. 7/1/83 10-2167-000 44.37 RETIRE. P/R END. 7/1/83 13-210q-000 120.93 RETIRE. P/R END. 7/1/83 21-2109-000 69.94 P37831 1321.61 STEVE PANDZA CONSTRUCTORS 10% RETENTION (PANDZA) 16-2100-000 1551.50 11372 1551.50 S/W LANDSCAPE BARTON M/V- ARLISS PETRA ENTERPRISES RUBBER STAMP 13-4430-210 16.75 ENVELOPES,(12,000) 21-4572-210 317.62 11373 334.37 GRAND TERRACE DEMAND/WARRANT REGISTER NO 84-013 PAGE NO. DATE 07/28/83 VOUCHER NO PAYEE DETAIL OF DEMANDS PRESENTED WARRANT CHECK WRITTEN DESCRIPTION ACCOUNT CHG'D INV NO AMOUNT NO AMOUNT RADIO SHACK INFRA RED ALARM,COM.SVCS.13-4430-210 502553 74.15 11374 . 74.15 SHERIFF FLOYD TIDWELL SERVICES FOR JULY 1983 10-4410-255 26002.65 3781 26002.65 SIGNAL MAINTENANCE, INC. SIGNAL REPAIR BART/MICR. 16-2100-000 34525 42.23 SIGNAL MAINT 6/83 16-2100-000 34483 199.23 11375 241.46 SO. CALIF. EDISON COMPANY PARK LIGHTS (2) 7/8/83 13-4430-238 24.62 SIGNAL 7/8/83 (1) 16-4510-238 82.85 11376 107.47 S0. CALIF. GAS COMPANY GAS C/H 7/11/83 10-4190-238 27.92 11377 27.92 STOCKWELL 8 BINNEY LABELS 10-2100-000 350888 3.73 AIR CLEANER (FINANCE) 10-2100-000 354728 116.47 RECORD BOXES,PENS,CHECK 10-4140-210 356310 35.29 11378 155.49 FILES WANAMAKER ENTERPRISES SIGNrTERRACE HILLS PARK 13-4430-220 736.00 P3782 736.00 XEROX CORPORATION RENT COPIER 6/83,C/pi 10-4190-240 660258• 614.85 RENT COPIERr6/63rFIN, 10-4190-240 660261 126.21 11379 743.06 STEPHEN BECKER,M.A. HIST.EVALUATION,VTV.BRID-10-4190-220 100.00 11380 100.00 TERRY KAWELL- Check voided w.W.D.REFUNDrKAWELL 21-3114-000 7-0-.49 -76;-(1.6 GRAND TERRACE DEMAND/WARRANT REGISTER NO 84-013 PAGE NO. DATE 07/26/83 TOUCHER NO. PAYEE DETAIL OF DEMANDS PRESENTED WARRANT CHECK WRITTEN DESCRIPTION ACCOUNT CHG'D INV NO AMOUNT NO AMOUNT J.R.FREEMAN CO.,INC. PORTABLE DICTATING MACHINIO-4125-219 4909 281.91 11382 281.91 PAUL HUDDLESTON W.W.D.REFUND,HUDDLESTON 21-3114-000 2.59 11383 2.59 DEE DEE MONET - Check Voided W.W.D.REFUND,MONET 21-311.4-000 1945v54- -1-38 -------195-r54- MIKE PRICE - Check Voided W.W.D.REFLIND,PRICE 21-3114-000 7a+AB- -1-38 --------7.7-,0-0 TRANS AMERICAN RELOCATION W•W.D.TRANS AMER.RELOCAT 21-3114-000 10.01 11386 10.01 MARK TWISS - Check Voided W.W.O.REFUNDrTWISS 21-3114-000 -t0- -1738-7 -------1-8-2-.--&0 GRAND TERRACE DEMAND/WARRANT REGISTER NO 84-013 PAGE NO. DATE 07/28/8 PAYEE WARRANT CHECK VOUCHER NO. DETAIL OF DEMANDS PRESENTED WRITTEN DESCRIPTION ACCOUNTCHG'D INV NO AMOUNT NO AMOUNT aRITTEN 9731.27 REPAID 42012.54 CCRUED .00 TOTAL 51743.81 RECAP BY FUND RE -PAID NRITTEN FUND 10 36080.91 5667.62 FUND 11 15.00 .00 FUND 13 917.47 165.52 FUND 16 4304.94 658.95 FUND 18 1 .00 2384.42 FUND 21 694.22 854.76 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, HE AFOR LISTED CHECKS FOR PAYMENT OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESS RY AND PPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY. le /� y�-- EDWARD R. CL RK FINANCE & ADMINISTRATIVE SERVICES OFFICER Date: 7/201 STAtF 12-8.3010 ep C R A ITEM ( ) COUNCIL ITEM (X ) MEETING DATE: July 28, 1983 AGENDA ITEM NO. S6 T SUBJECT: Temporary Occupancy, Cabinet Shop, 12210 Michigan At the last meeting, the City Council authorized the staff to proceed with a zone change, in the industrial complex located at 12210 Michigan Street, that would permit a cabinet shop as an allowable use within that complex. The staff in their report neglected to point out that the Planning Commission also recommended that a temporary occupancy permit be granted to the new cabinet shop. It should be pointed out that there is a cabinet shop in that complex existing at this time without a business license. A temporary occupancy for the cabinet shop which has requested such occupancy would also grandfather the occupancy of the existing cabinet shop. Staff recommends that the City Council: DOES GRANT SUCH TEMPORARY OCCUPANCY TO BOTH THE EXISTING AND THE PROPOSED CABINET SHOPS WITHIN THE COMPLEX AT 12210 MICHIGAN. JK/lbk Date: 7/20 83 r � STAFFREP 12-8.6001 C R A ITEM ( ) COUNCIL ITEM ( X ) MEETING DATE: July 28, 1983 AGENDA ITEM NO. /,�C� SUBJECT: Tentative Parcel Map 7984 Attached you will find: 1) A map; 2) Staff report to the Planning Commission for their July 11, 1983 meeting; 3) Staff recommendations to the Planning Commission for Conditions of Approval. The Planning Commission at their regular meeting approved the tentative parcel map 7984 located on De Berry Street just easterly of Michigan, subject to all of the conditions contained in that staff report. Staff recommends that the City Council: APPROVE THE TENTATIVE PARCEL MAP 7984, SUBJECT TO THE CONDITIONS AS RECOMMENDED BY THE PLANNING COMMISSION. JK / lbk Attachments 4" TETR THE P9CEL AoIRP' N' 7985' v AW"`"* .w AOVVV AW off"' v er o"ftmcac "*1 /7N ,Vm ✓. Go/IQ t s i7si ss ^*it s AWMAd o ow slw AWffA ~AVAIAAO totM/r►; i C OL7b�� <Jp►s 'K3L 1/It!-It71� Ss +t dTv°� o,G�IIV 77viL4 •!7f! b..Dv- TIAa fO.Vr/�N/� L.Y fL7G Qr-/Ni if2A/ l��ynt� - ,SpKw�E,fA/ C/11LiI EpJON/ C4 LOCAOrt �aer�rJ - SoUrMSHa/ Gftl^ 4--3 C'Q CIry of t,.ca.,v resr�Iocs I H� Y,-ClAollrY ,449P (nJ • ,'vw0 � I I �� I StFy,E %+20' 4� ��� .t• R!a SL .Af4JO' re MwYN/�M/ /4`6�NK 1 I i STAFF REPORT 12-8.6001 PLANNING COMMISSION MEETING DATE: July 11, 1983 FROM: Planning Department AGENDA ITEM NUMBER: 8 SUBJECT: Tentative Parcel Map 7984 Applicant: Gary J. Cobb 8414 Sierra Avenue Fontana, CA 92335 Owner: Corrine and Gary Robinson 22135 De Berry St. Grand Terrace, CA 92324 Request: Tentative Parcel Map 7984 proposes to divide _+ 0.60 acres into two parcels of 0.426 acres and 0.175 acres, respectively. Property Location: 22135 De Berry Street General Plan Designation: Residential, 2-4 dwelling units per acre. Zoning: R-1-7200 Subject Site: The subject site has an existing residence on the westerly portion of the property with the easterly portion being vacant. The terrain slopes gently to the rear of the property. Environmental Consideration: The project is categorically exempt under a Class 15 exemption of the California Environ- mental Quality Act. "Class 15 consists of the division of property in urbanized areas zoned for residential, commercial, or industrial use into four or fewer parcels when the division is in conformance with the General Plan and zoning, no variances or exceptions are required, all services and access to the proposed parcels to local standards are available, the parcel was not involved in a division of a larger parcel within the previous 2 years, and the parcel does not have a slope greater than 20 percent." i Planning Commission Staff Report Tentative Parcel Map 7984 July 11, 1983 -2- Findings: Per Chapter 4, Article 1, Section 66474 of -the Sub- division Map Act: 1. The proposed map is consistent with applicable general and specific plans. 2. The design or improvements of the proposed parcel map is consistent with applicable general and specific plans. 3. The site is physically suitable for the type of development. 4. The site is physically suitable for the proposed density of the development. 5. The design of the parcel map or the type of improvements will not cause serious public health problems. 6. The design of the subdivision of the type of improvements will not conflict with easements, acquired by the public at large, for access through or use of, property within the proposed subdivision. Planning Commission Action: MR. CHAIRMAN, BASED ON THE MATERIAL IN THE STAFF PRESENTATION AND THE TESTIMONY RECEIVED, I MOVE TO RECOMMEND APPROVAL OF TENTATIVE PARCEL MAP 7984 TO CITY COUNCIL, INCLUDING THE FINDINGS AS WRITTEN IN THE STAFF REPORT AND SUBJECT TO THE CONDITIONS RECOMMENDED BY STAFF. APPROVED: 'V Joseph Kicak, Plarging Director CONDITIONS File No. TPM 7984 Applicant: Gary J. Cobb for Corrine and Gary Robinson 1. If the above referenced application is approved, applicant and/or property owner shall comply with the standard develop- ment requirements of the City. 2. Prepare final map in accordance with the provisions of the Subdivision Map Act and submit to the City Engineer for review. 3. Provide the City with a "will serve letter" from Riverside Highland Water Company. 4. Prior to recordation of final map, obtain a letter of non- interference from any utility company which may have rights of easement within property boundaries. 5. Utility lines shall be underground. 6. Prior to obtaining building permit, owner shall process application for Site Plan and Architectural Development approval by the Planning Commission. 7. Conform to the requirements of the County Fire Warden in his letter of June 30, 1983 (attached). 10 FORESTRY AND FIRE WZRDEN 3800 Sierra Way • San Bemardino, CA 92405 - (714) 882-1226 June 30, 1983 COUNTY OF SAN BERNARD! ' ENVIRONMENTAL SAM 6[hlOiZa PUBLIC WORKS AGENCY r DON C. BANGHART Chief CITY OF GRAND TERRACE PLANNING DEPARTMENT Reference # Parcel Map G.T. 7984 FROM DCN C. BANGHAFlT, Deberry St., E/of Michigan St. Cotmty Fire Warden. SUBJEC+r: FIRE PRO►!'J:X.TICN rEX=pEIu.F M Fl Ihe above--referenCed project is protected by the County Fire Warden Prior to ccnstructim occurring on any Parcel, the owner shall contact tile, fire department for verification of current fire protection development requirements. Ct All new construction shall cat ly With applicable sections of the Uniform Fire Code. F3. The street address shall be posted With a miniTmm of three (3) inch numbers, visible from the street, in accordance with San County Ordinance 2108, prior to occupancy. F4. Each chimney used in conjunction with any fireplace or any heating appliance in which solid or liquid fuel is used shall be maintainari with an approved spark arrester. An approved spark arrester shall mean a device constructed of stainless steel, aluminum, copper or brass, woven galvanized wire mesh, nineteen (19) gauge minim with three --eights (3/8) inch mini m to one-half (1/2) inch maxinm Openings, mounted in or over all outside flute openings in a vertical or near vertical position, adequately supported to prevent movement and visible from the ground. FS All flammable vegetation shall be removed frown each building site a min ma distance of thirty (30) feet. F6. Development shall provide for safe and ready access for fire and other Emergency equipment, and for mutes of escape which will safely handle evacuations. 1FJ�/ Private roadways which aamed one hundred fifty (150) feet in length shall be v approved by the fire department, and shall be extended to within one hundred fifty (150) feet of, and shall give reasonable access to all portions of the exterior walls of the first story of any building. An access road shall be Provided within fifty (50) feet of all buildings if the natural grade between the access road and building is in excess of thirty percent (30%). Where the access roadway cannot be provided, approved fire protection system or systems shall be provided as required and approved by the fire department. •' _ - - - 1 9.�arJ of S�rcr.;crs Tnr•-rr JM1 JOYNER F8. Roadways shall have a minimum vertical clearance of thirteen feet six inches (13' 6") . F9. A turnaround shall be provided at the end of each roadway, and shall be agrarbved by the fire 0 Fll Au fire -protection water systems that fall within the jurisdiction of this fire departmennt shall be approved by this office prior to the i metal 1 anon of said systems. nie following are minimum standards for Your proposed development. A. System Standards Fire flow Duration Hydrant spacing H. D' cn system Mains taterals Riser r C. Fire Hydrants Hydrants Street valve 750 G.P.M. 2 hour (s) 660 feet 6 inch minin u m �— inch minimum 6 inch n i rrf att 6 hxh with I - 2' inch outlets with National Standard threads and with 1 - 4 inch per • connection. r, inch gate Fl 1 AU fire flow requirements are over and above the average daily consumption of water, and the minimum residual pressure shall be twenty (20) psi. F13. The required fire flow shall be deteanined by appropriate calculations, using the latest edition of the Insurance Services Office (ISO), "Guide for the Determination of Required Fire Flow". F14. In areas without water -serving utilities, the fire protection water system shall be based on NFRA Pamphlet No. 1231, "Water Supplies for Suburban and Rural Fire Fighting". A storage reservoir mist be provided for each parcel; the minim= capacity to be maintained shall be determined by the fire department. F15. The developer or his engineer shall furnish the fire department with two copies of water System improvement plans where fire protection water systems are required. F16. Mountain Fire Zone building regulations specified in San Be=ardino County Ordinance 2475 shall be strictly enforced. V17: ,alildings shall be at least thirty (30) feet in order to minimize the exposure risk Eton an adjacent fire and the conflagration potmtial of the spread of fire from structure to structure. F18. All flaimmble vegetation shall be removed for a distance of one hundred (100) feet around each building site prior to construction to minims e property moss during the construction phase and to provide a cleared area for the construction of a greenbelt. Large fuels such as native oaks can be retained if dead limbs are pruned and no limbs allowed to came within ten (10) feet of any chimney. F19. The rear building setback line on perimeter lots shall be feet to aaoaamdate- the construction of a greenbelt to protect and shall be shown on the tentative map. Reference to this ccnditican, the following definit on.g will apply: GFN=.T - Greenbelt is defined as a landscaped, irrigated zone between and the wildlands that is designed to halt or slow the spread of fire and to coint=ol erosion and water runoff. The two basic in developing such a greenbelt area are: 1. nwmval of highly flamohh a native brush from around the structure for a spe-i fi� A_ s-mCe. 2. tandscapi g cleared, i.e. low fuel velum plants that have a potentially high moisture content. Many plants of this kind have been observed and tested and are considered to be fire resistive. In order to assure irrigatioan at regular intervals, eduring the dry fire season, a pes:nane 1 (manual or automatic) method of irrigaticah is required. A landscape pe plan shall be approved by the fire along with proposed provisions for perpetual maintenance. F20. There shall be a locked gate (twenty feet in width) installed on the end of street to provide immediate fire aeoess-to the exterior o vision. The gate should be posted with a sign to read "t LANE - iP CLEAR" in six-inch high letters, on a contrasting background. If you have any further questions or eammeats, please direct than to the Fire Protection Planning section at this office. Thank you for Your cooperation. DC N C. BAD, an=ty Fire Warden BY: KENNETK J. MILLER II, Cb Fire Protection Planning Officer CC: Corrine & Gary Robinson Riverside Highland Water Co. ('5A) •.�Date: 7/20/8�� .REPORT CR A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: JULY 28, 1983 AGENDA ITEM NO. SUBJECT: REJECT VIDAURRI LIABILITY CLAIM 83-03 Phyllis Vidaurri has filed a claim against the City of Grand Terrace for a traffic accident occurring in Reche Canyon. Staff recommends that the Council: REJECT THE ABOVE CLAIM, LC83-03. TC:lo (CC44) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 151 16 17 18 191 20 21 221 23 24 25 26 27 28 FINN, ALS OP, SILVA & MACDONALD Attorneys at Law 5900 Wilshire Boulevard Suite 2525 Los Angeles, California 90036 1(213) 857-7175 Attorney for Claimant PHYLLIS VIDAURRI, Claimant, vs. STATE OF CALIFORNIA, CALIFORNIA DEPARTMENT OF TRANSPORTATION; CITY OF SAN BERNARDINO; BOARD OF SUPERVISORS FOR THE COUNTY OF SAN BERNARDINO; CITY OF COLT©N; CITY OF GRAND TERRACE; BOARD OF SUPERVISORS FOR THE COUNTY OF RIVERSIDE, Respondents. CLAIM FOR PERSONAL INJURIES (Section 910 of the Government Code) KECLFIVEC J lit- 8 1983 TO; THE STATE BOARD OF CONTROL FOR THE STATE OF CALIFORNIA, CITY OF SAN BEPNARDIN0 AND THE BOARD OF SUPERVISORS FOR THE COUNTY OF SAN BERNARDINO; CITY OF COLTON; CITY OF GRAND TERRACE AND THE BOARD OF SUPERVISORS FOR THE COUNTY OF RIVERSIDE: YOU ARE HEREBY NOTIFIED that the above-naned Claimant, whose address is in care of this office at 5900 Wilshire Boulevard, Suite 2525, Los Angeles, California 90036, claims damages from the State of California, the City and County of San Bernardino, the City of Colton, the, City of Grand Terrace and the County of Riverside in the 'amount computed as of the date of presentation of the claim of one million ($1,000,000) dollars. - 1 - 1 The claim is based on the injuries and pecuniary loss 2 sustained by the above -named Claimant on or about April 8, 1983 3 in the vicinity of the intersection of Reche Canyon Road and 4 Westwood Street in the County of San Bernardino, State of California 5 under the following circumstances: 6 The above -named public entities, either by way of 7 negligence, intent, recklessness or by any other tortious means 8 caused or allowed an unsafe and dangerous condition or circumstance 9 to exist on the above -'named avenue. 10 The above tortious and culpable acts and omissions caused 11 an incident in which the Claimant was injured and suffered loss 12 in the vicinity of said public avenue on or about April 8, 1983. 13 The names of the public 'employees and their agents 14 causing Claimant's injuries under the described circumstances 15 are not known to Claimant at this -time. 16 The injuries' sustained by Claimant, as far as known, as 17 of the date of presentation of this claim, consist of: To 18 Claimant PHYLLIS VTDAURRI, personal injuries to Claimant's person, 19 pain and suffering, medical expenses, loss of wages, as well as 20 future medical expenses, future loss of wages and earning capacity, 21 and. future pain and suffering. 22 The amount claimed as of the date of presentation of 23 this claim is as follpws: 24 Damages'incurged to date: 25 0 Special damages in excess of $10,000 26 General damages $1,000,000 27 Total damages to date in excess of $1,000,000 28 �// . 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 201 211 22 23 24 25 261 2? 28 Estimated prospective damages as far as known: Other prospective special damages unknown at this time Prospective general damages unknown at this time Total amount of claim as of date of presentation of this claim $1,000,000 All notices -or other communications with regard to this claim should be sent to Claimant's attorney at 5900 Wilshire Boulevard, Suite 2525, Los Angeles, California 90036. DATED: July 7, 1983 •� NORMAN C. MACDONALD Attorney for Claimant - 3 - 1 (VERIFICATION . 446 and 2015.5 C.C.P.) 2 STATE OF CALIFORNIA, 1 }st. /, the undersigned, say: 1nm the County of 111 3 4 5 in the above entitled action; I have read the foregoing 6 7 and know the contents thereof; and that the same is true of my own knowledge, except as to the matters which are therein stated apon my information or belief, and as to those matters that I believe it to be true. 8 9 1 certify (or declare) under penalty of perjury, that the foregoing is true and correct. 10 Executed on at , California (date) (place) 11 (Signature) 12 13 (PROOF OF SERVJCE BY MAIL - 1013a, 2015.5 C.C.P.) STATE OF CALIFORNIA 14 COUNTY OF LOS ANGELES SS. 15 1 am xx)WCRi>vXemployed in the county aforesaid; 1 am over the age of eighteen years and not a party to the within 16 entitled action, my business address1'XXdCBXXL Q is: 5900 Wilshire Boulevard, Suite 2525 Los Angeles California 90036 17 On July 7 19 83 ,1 serued the within CLAIM FOP. PERSONAL 18 INJURIES (Section 910 of the Government Code) 19 on the named parties 20 in said action, by placing a true copy thereof enclosed in a sealed envelope with postage thereon fully prepaid, in the 21 United States mailat 5900 Wilshire Boulevard Los Angeles Calif orni a 90031 addressed as follows: 22 SEE ATTACHED MAILING LIST. 23 24 25 26 1 certify (or declare), under penalty of perjury,* that the foregoing is true and correct. _ Executed on -July 7, 1983 at Los Angeles , California 27 (date) (place) , I 28 ,A L A " 1!�- V, Signature Maureen��� *Both the verification and proof of service by mail forms, being signed under penalty of pequry,ire notarization. MAILING LIST: !9 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 CALIFORNIA DEPARTMENT OF TRANSPORTATION 120 South Spring Street Los Angeles, California 90012 CITY OF SAN BERNARDINO RISK MANAGEMENT 300 N. "D" San Bernardino, California 92418 BOARD OF SUPERVISORS FOR THE COUNTY OF SAN BERNARDINO RISK MANAGEMENT 777 East Rialto Avenue San Bernardino, California 92415 CITY OF COLTON Attention: City, Clerk's office 650 North*La Cedena Drive Colton, California 92320 CITY. OF GRAND TERRACE 22795 Barton Rpad ' Grand Terrace..,_ California 92324 BOARD OF SUPERVISORS FOR THECOUNTYOF RIVERSIDE Clerk of the Board's office 4080 Lemon Street 14th Floor Riverside, California 92501 Date: 7/20/83 ST9FF REPO 12-8.2021 C R A ITEM ( ) COUNCIL ITEM ( X) MEETING DATE: July 28, 1983 AGENDA ITEM NO. SUBJECT: No Parking, Easterly Side of Oriole, Southerly of Pico The Conditions of Approval by the Planning Commission for the Catholic Church located on the easterly side of Oriole southerly of Pico included no parking on the easterly side of Oriole along the unimproved frontage of subject property. In accordance with the Statutory Requirements, the City Council must adopt a resolution authorizing the posting of the signs for no parking. Attached is a sketch showing the no parking areas along with the resolution. Staff recommends that the City Council: ADOPT THE ATTACHED RESOLUTION. JK / lbk Attachment PENDING 4Y COUNCIL APPROVAL RESOLUTION NO. 83- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ESTABLISHING A "NO PARKING" ZONE ON THE EASTERLY SIDE OF ORIOLE AVE. SOUTHERLY OF PICO STREET. WHEREAS, the Conditions of Approval by the Planning Commission for the Catholic Church located on the easterly side of Oriole Avenue southerly of Pico Street include no parking on the easterly side of Oriole Avenue along the unimproved frontage of subject property; and WHEREAS, Section 22507 of the State Vehicle Code permits local agencies to restrict by resolution the parking or standing of vehicles on certain streets; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS: SECTION 1. The parking, stopping, or standing of vehicles is prohibited on the easterly side of Oriole Avenue, southerly of Pico Street, specifically described as follows: 1. Beginning at centerline of Pico Street and continuing southerly a distance of 220 feet; 2. Beginning at a point 460 feet southerly of the centerline of Pico Street and continuing southerly a distance of 220 feet. SECTION 2. City Staff is directed to place signs providing notice of this action and to paint the curb red along the aforementioned portion of Oriole Avenue. ADOPTED this 28th day of July, 1983. ATTEST: City Clerk of the City of Grand Terrace and of the City Council thereof. Approved as to form: City Attorney Mayor of the City of GrandTerrace and of the City Council thereof. Xr3J VAS(. 3-uLt.J ST. � i :! S At M/L :+C V ,i 7. h .:!; 2 A C 91 all Jiff 0 C.) d 0 J 485AC Q 9f AC. lli� r3D rz T 7. . i _ -�i Icy \•i .•�/am �n o 21 4 5.", AC 7onoae S N • . ST�E� , � I r � r!7r 2 -ir 3 , z i i 7 t 1 ''MAIN Parcel Mop No. 7131, P M. 74/21-22 10Qrrel No. 3973 . P" M. 49, 75 77 rU 1 i 4 Jac ,r ! NEW BUSINESS: ITEMS #1 & #2 USE PERMIT 82-1 CONCURRENT WITH SITE PLAN AND ARCHITECTURAL REVIEW NO. SA 82-12 THE ROMAN CATHOLIC BISHOP OF SAN BERNARDINO Southeast corner Pico Street and Oriole Avenue Virginia Farmer, Planning Director, presented the staff report. The project is a Use Permit and Site Plan and Architectural Review for Church, Parish Hall and a Rectory in the R-1-1400 zone. This use is allowed under Use Permit in a residential zone. The building is 4800 square feet. It seats 308 people with 77 parking spaces required. The ingress and egress is from Oriole Avenue. Charles Brown, Architect, 647 Main Street, Riverside, stated that what is displayed is the Master Plan of what is proposed. The Church is small yet they have plans for growth in the future. The traffic is not an everyday activity. Notice having been given as required by law, the public hearing was opened by Chairman Erway. The Chairman requested those in favor or in opposition to come forward, give their names and addresses before speaking. Barney Karger, 11668 Bernardo -Way, Grand Terrace. He stated he feels the church is an improvement to the area. He is concerned however about the improvements on Pico Street and Oriole Avenue. He further said he is concerned about the sewer and water going up Pico Street. Joseph Kicak, City Engineer, replied staff is not recommending any improvements to Pico Street but is recommending dedication and improvements on Oriole Avenue. He said only a small portion of the acreage is being improved at this time because of a provision in the ordinance that allows the City to require staged improvements. Staff has required improvements to the frontage being developed. At the time additional development takes place Pico Street frontage will be 1 developed. GRAND TERRACE PLANNING COMMISSION PAGE 2 OF 23 SEPTEMBER 13, 1982 11 Commissioner Smith asked about the sewer system. Mr. Kicak stated the sewer line is located on Oriole Avenue at the present time. Richard Vaughn, 12716 Oriole Avenue, Grand Terrace. He stated Oriole Avenue is quite narrow and feels the additional traffic of 77 cars would be a hazard to the children along that street. He requested that the street be widen if used' for ingress and egress to this property. Glenn Nichols, 12730 Oriole Avenue, Grand Terrace, expressed his concern about traffic flow problems along the narrow street and feels it would be a hazard to exit onto Oriole Avenue. Brian Coburn, 12770 Oriole Avenue, Grand Terrace, asked if it was possible to put the exit and entrance on Pico Street and keep the main flow of traffic on Pico Street. Ed Brown, 12756 Oriole Avenue, Grand Terrace. He stated he shares the same concerns as the other neighbors. Ed Albriqston, 12796 Oriole Avenue, Grand Terrace. He stated his concern about the effect of the traffic on the neighborhood. John Lotspeich, 22680 Tanager Street, Grand Terrace. He expressed concern over the traffic flow pattern and feels the traffic should exit onto Pico Street. Cybil Carhart, corner of Raven Way and Oriole Avenue, Grand Terrace. She stated she is opposed to the project because of the traffic due to the narrowness of the street. Ed Brown, 12756 Oriole Avenue, Grand Terrace, he expressed concern over the drainage of the lot. Bill McKeever, 12714 Blue Mountain Court, Grand Terrace, stated he is a member of the church. He was involved in developing the plot plans and phasing plans for this project. The traffic concern these people have is also a concern of his. At this time Oriole Avenue is 28 feet from the curb to the edge of the pavement and then there is a dike that handles some drainage out of the orange groves. The toe of the dike is right at the edge of the pavement. There is no shoulder on any side whatsoever. So in effect right now there are 28 feet of pavement with cars parked on one side. It does make it difficult for two way traffic to get through there. He proposed to add four feet of pavement between the project on Pico Street on the east side and also to add a six foot graded shoulder to eliminate the physical constriction. GRAND TERRACE PLANNING COMMISSION PAGE 3 OF 23 SEPTEMBER 13, 1982 Commissioner DeBenedet asked if Oriole Avenue could be fully improved on the east side all the way to Pico Street. Mr. McKeever answered that strictly from a budget standpoint the church is trying to provide enough paving to handle the traffic and it recognizes the problem. The proposal is to mitigate the traffic problem. Any improvement that the church must add once the 32 feet is reached is the parking lane. If the street is widened to 32 feet and posted for no parking on the east side there is actually the same amount of travel way as if it were fully improved and allows cars to park on the east side. Commissioner DeBenedet asked if it is possible to put a drive- way through the back because evidently there is a need for it. Mr. McKeever stated eventually they will but they don't know exactly what elevation it has to be set. If the church put in a driveway to Pico Street, it would end up tearing it out later when the ultimate construction is done. Commissioner McDowell asked that drainage be addressed. Mr. McKeever stated drainage coming off the mountain comes down through the houses to the east and is handled in a drainage easement that cuts in a diagonal across the northeasterly corner } of the ten acres -the church owns. That drainage comes and goes into a catch basin on Blue Mountain Court and comes out a pipe and goes diagonal across the corner. It actually enters Pico Street before it gets to Oriole Avenue. Commissioner Bartel asked how much the drainage from this project would increase the runoff going down Pico Street. Mr. McKeever asked if this was considering the entire drainage area or just the five acres being developed? Commissioner Bartel answered just considering the five acres being developed. Mr. McKeever answered Pico handles a lot of water. It is a water carrying street. It is planned that way. You are looking at five acres that we plan to develop over a period of between 10 and 15 years. We will increase the run off about 15% on an area that may be 2% of the total drainage area. Commissioner Cole asked about the drainage channel handling the run off from the orange grove to the south presently. What is going to happen to that when you block it off? -� Mr. McKeever stated the run off would be handled in the street. j GRAND TERRACE PLANNING COMMISSION PAGE 4 OF 23 SEPTEMBER 13, 1982 11 Commissioner Cole asked if based on the number you have attending the church regularly now is 77 spaces going to be adequate or are they going to start parking in the street? Mr. McKeever stated right now they were using the auditorium at the junior high school and they are probably not running more than 30 cars. Charles Brown, Architect, said that Mr. McKeever addressed concerns brought up by the neighbors and said he had nothing more to add. Commissioner DeBenedet asked about overhangs on the building. Commissioner DeBenedet stated buildings should have a minimum of two feet overhang and asked if that was possible. Mr. Brown stated it was possible. His feeling was that he was trying to keep more of a Spanish motif similiar to the churches across the street from the meeting room. He conceded that he could possibly have some type of plaster detail at the eave line. This is something he could do and keep his cost down. Commissioner DeBenedet stated he would like to see some overhang. Chairman Erway asked if this Commission were to impose an obligation on the church to put an overhang would that materially damage this project in anyway that Mr. Brown is aware of. Mr. Brown stated he didn't think so. He felt it had no benefit to the building as far as energy saving. Length of overhang is a matter of opinion. There being no one else wishing to speak in favor or in opposition to this project, the public hearing was closed. COMMISSION ACTION: ITEM #1 PCM 82-62 MOTION by Commissioner Smith, seconded by Commissioner Munson and passed by an 8-0 VOTE TO ADOPT THE NEGATIVE DECLARATION AND BASED ON THE MATERIAL IN THE STAFF PRESENTATION, REPORT AND TESTIMONY RECEIVED, MOVE TO APPROVE USE PERMIT 82-1 INCLUDING THE FINDINGS AS WRITTEN IN THE STAFF REPORT AND SUBJECT TO THE CONDITIONS RECOMMENDED BY STAFF. GRAND TERRACE PLANNING COMMISSION PAGE 5 OF 23 .� SEPTEMBER 13, 1982 4 ITEM #2 PCM 82-63 MOTION by Commissioner McDowell, seconded by Commissioner DeBenedet and passed by an 8-0 VOTE TO REQUIRE AN OVERHANG TWO FEET WIDE. Commissioner Munson asked what the material for the shoulder would be and how it would be maintained. Joseph Kicak, City Engineer, stated Mr. McKeever said the four additional feet they are proposing would be paved which means the total width would be 32 feet providing for an eight foot parking lane plus two 12 foot lanes. Mr. Kicak also understood him to say that the additional 6 feet that he proposed to grade would not be paved. He is also concerned that the six foot area be posted for no parking. To summarize what we are looking at is 32 feet of paved section, two 12 foot lanes, one in each direction plus a graded shoulder. The paving and shoulder should be a condition of approval on the Site Plan. Commissioner Munson asked if this would be subject to the elements so to speak. Mr. Kicak answered yes it would be subject to the elements. He said there was certain concern expressed about drainage. The requirements from Engineering were somewhat general with respect to drainage. Commissioner Smith asked about parking in the graded area. Who has the jurisdiction on that. Mr. Kicak stated that the City has,the jurisdiction. If the Planning Commission wished to recommend to the City Council in this motion that there be no parking in that particular area the City Council will consider it. The City Council will have it posted. Commissioner Andress stated that he hoped the Commission was not setting a precedent. That budgetary constraints are not a reason for not complying with safety concerns of the neighborhood. PCM 82-64 MOTION by Commissioner McDowell, seconded by Commissioner Bartel and passed by an 8-0 VOTE TO ADOPT THE NEGATIVE DECLARATION AND BASED ON THE MATERIAL IN THE STAFF PRESENTATION, REPORT AND TESTIMONY RECEIVED, MOVED TO APPROVE SA 82-12, INCLUDING THE FINDINGS AS WRITTEN IN THE STAFF REPORT AND SUBJECT TO THE CONDITIONS RECOMMENDED BY STAFF, AS AMENDED BY THE PLANNING COMMISSION AND AMENDED BY THE CITY ENGINEER TO REQUIRE PAVING AND A GRADED SHOULDER ALONG THE ENTIRE FRONTAGE OF ORIOLE AVENUE. GRAND TERRACE PLANNING COMMISSION PAGE 6 OF 23 SEPTEMBER 13, 1982 September 24, 1982 Roman Catholic Bishop of San Bernardino 1450 North I'D" Street San Bernardino, CA 92403 Attention: Mr. Peter Covas Subject: UP 82-1 and SA 82-12 Dear Mr. Covas: r ' V I SEP 2 4 1982 HUGH J. GRANT Mayor JIM RIGLEY Mayor Pro Tom Council Members TONY PETTA ROY W. NIX BARBARA PFENNIGHAUSEN SETH ARMSTEAD City Manager MYRNA ERWAY City Clark EDWARD R. CLARK Finance 6 Administrative Services 011icer The Planning Commission approved Use Permit 82-1 and Site Plan 82-12 at their meeting September 13, 1982 effective September 23, 1982. Both the Use Permit and Site Plan approved, are subject to the attached conditions. In accordance with the Zoning Ordinance, all requirements shown on the attached sheet shall be met before the approval is finalized, or where permissable, they are bonded. The entitlements of this Conditional Approval do not become effective until both of the following are met. 1. Copy of the attached conditions are signed by you (signifying agreement) and returned to the Planning Department. 2. Compliance with all attached conditions that are required prior to the establishments of the use or issuance of building permits. If you have any further questions please contact me at (714) 824-7226. Sincerely, Virginia Farmer Planning Director VF:gjf cc: Charles Brown Joe Kicak, City Engineer Special Conditions Applicant: The Roman Catholic Bishop of San Bernardino File No.: SA 82-12 concurrent with UP 82-1 1. If the above referenced application is approved, applicant and/or property owners shall comply with all applicable City Ordinances, Resolutions, and special conditions on UP 82-1. 2. Approval of Site and Architectural development plan shall expire, f if not used, one year from date of approval unless application is i made prior to expiration for an extension not exceeding one year. 3. Submit landscaping and street tree plans to Planning Director { for approval prior to completion of structure. ' 4. Monument sign shall comply with City ordinance and shall be approved by the Planning Director. 5. Provide 6" curb along north side of parking lot. 6. Pico Street - dedicate an additional 13' along Pico Street frontage to provide for 33 feet of half right-of-way on Pico. 7. Oriole Avenue - dedicate an additional 20 feet to provide for 30- foot half right-of-way or 60 feet of right-of-way total along the Oriole Street frontage of subject parcel. 8. Dedicate the necessary returns at the southeasterly corner of Pico and Oriole in accordance with San Bernardino County standards. 9. Install curb and gutter 18 feet from street centerline on Oriole IAvenue. 10. Install paving to join existing improvements or as required for proper transitions on Oriole Avenue. 11. Install sidewalk adjacent to curb 6.5 feet wide on Oriole Avenue. 12. Street light shall be installed on Oriole Avenue. 13. There now exists a drainage course through subject property. It shall be the owner's responsibility to identify the quantity of drainage, location of the existing course and provide for proper drainage througf subject parcel. 14. Sanitary Sewer -- As of this date, there are no sewer connections available for subject parcel. It is anticipated that additional capacity may be available prior to January 1, 1983, and the owner, therefore, must recognize that upon completion of this facility no sewer connection may be immediately available. However, capacity will be assigned when available. 15. Capital Improvement Fund Fees -- The owner shall be responsible for payment of capital improvement fund fees prior to issuance of building permit in accordance with the ordinances in effect at that times nr thncc in--P4--+ +-A-.. . _1 -__ .. a Special Conditions Applicant: The Roman Catholic Bishop of San Bernardino File No.: SA 82-12 concurrent with UP 82-1 Page Two 16. The owner shall consent to inclusion of subject parcel in the Landscaping and Street Lighting Assessment District. 17. All improvements shall be designed by owner's civil engineer to the specifications of the City. 18. Overhang shall be 2 feet wide. 19. Oriole Avenue shall be widened 4 feet and paved, and a shoulder shall be graded 6 feet wide along frontage of entire property. 20. Post "No Parking" signs on east side of Oriole Avenue along unimproved frontage per City Engineer's direction. THIS APPROVAL IS NOT EFFECTIVE UNTIL THIS FORM IS SIGNED AND RETURNED TO THE CITY PLANNING DEPARTMENT. ACCEPTANCE OF CONDITIONS I am the owner of the property described above. I am aware of and accept all of the conditions set forth herein. It is further understood that all of the aforementioned conditions which require installation of improvements shall be completed in a manner satisfactory to the Planning Department of the City of Grand Terrace and shall not be deemed complete until approved and accepted as completed by said Department. Signatufe of Applicant or Agent Date cc: Department of Building and Safety r •!. _ }.: ' •September 8, 1982 STAFF REPORT PLANNING COMMISSION MEETING DATE: Se of mb r 11, 1982 FROM: Plannin me ' 9_D�r�r_ t n t AGENDA ITEM NUMBER: SUBJECT: SA 82-12 concurrent with UP •82-1 Applicant: The Roman Catholic Bishop of San Bernardino 1450 North "D" Street San Bernardino, CA 92403 Request: lot to be Site and Architectural Approval for a"Parish Hall and parking located on the Southeast corner of Pico Street and Oriole Avenue. Subject Site and Surrounding Land Uses: Zone R-1-1400 North A-1 East and South R-1 1400 West R-1 7200 General Plan - Residential 2-4 DU/a North Rural land East and South - Residential 2-4 DU/a West 4-8 DU/a Uses: Subject site and surrounding uses single family residential, vacant, and agriculture land. Analysis: A parish hall, 4800 square feet seating 308'people and parking lot for 77 cars is the first phase of a project consisting of a church, parish hall, rectory and recreation area on a site approximately 5 acres in size. The project will bring additional traffic into a residential area. This traffic will occur intermittently whenever church services and/or activities are scheduled. Exterior of church is stucco, with a tile roof and dark glass areas. Roof overhang is minimal. Four side doors will open directly to outside walkways. However, 22,000 square feet of landscaping are planned to alleviate the starkness of the structure. 308 seats are planned, requiring 77 parking spaces. Offsite dedications and infrastructure must be completed prior to occupancy. Staff is requiring street improvements along section to be improved at this time. Landscaping plans should be approved by the Planning Director prior to completion of the structure.. Recommendation: Staff recommends that the Planning Commission adopt the findings and take the action indicated below: S';AFF REPORT S6pZcmber 13, 1982 SUBJECT: SA 82-12 concrent with UP 82-1 Page Two Findings: (Section 16.060 Zone Ordinance, Page 58) 1. The project meets or exceeds the criteria established in Chapter 16 Ordinance 57. 2. The project will not be detrimental to the health, morals, safety, comfort or general welfare of persons residing or working within the neighborhood or City, nor injurious to property or improvements in the neighborhood. 3. The proposed development is consistent with the latest adopted General Plan,. 4. Conditions necessary to secure. the purposes of this Chapter, including guarantees and evidence of compliance with conditions are made a part of this approval. Planning Commission Action: MR. CHAIRMAN, BASED ON THE MATERIAL IN THE STAFF PRESENTATION AND REPORT AND THE TESTIMONY RECEIVED, I MOVE TO ADOPT THE NEGATIVE DECLARATION, AND I FURTHER MOVE TO APPROVE SITE AND ARCHITECTURAL DEVELOPMENT PLAN SA 82-12, INCLUDING THE FINDINGS AS WRITTEN IN THE STAFF REPORT"AND SUBJECT TO THE CONDITIONS RECOMMENDED BY STAFF. APPROVED: V i r gl'-hia Farmer Planning Director VF:gjf r Special Conditions Applicant: The Roman Catholic Bishop of San Bernardino File No.: SA 82-12 concurrent with UP 82-1 1. If the above referenced application is approved, applicant and/or property owners shall comply with all applicable City Ordinances, Resolutions, and special conditions on UP 82-1. 2. Approval of Site and Architectural development plan shall expire, if not used, one year from date of approval unless application is made prior to expiration for an extension not exceeding one year. 3. Submit landscaping and street tree plans to Planning Director for approval prior to completion of structure. 4. Monument sign shall comply with City ordinance and shall be approved by the Planning Director. 5. Provide 6" curb along north side of parking lot. 6, Pico Street - dedicate an additional 13' along Pico Street frontage to provide for 33 feet of half right-of-way on Pico. 7. Oriole Avenue - dedicate an additional 20 feet to provide for 30- foot half right-of-way or 60 feet of right-of-way total along the Oriole Street frontage of subject parcel. 8. Dedicate the necessary returns at the southeasterly corner of Pico and Oriole in accordance with San Bernardino County standards. 9. Install curb and gutter 18 feet from street centerline on Oriole Avenue. 10. Install paving to join existing improvements or as required for proper transitions on Oriole Avenue. 11. Install sidewalk adjacent to curb 6.5 'feet wide on Oriole Avenue. 12. Street light shall be installed on Oriole Avenue. 13. There now exists a drainage course through subject property. It shall be the owner's responsibility to identify the quantity of drainage, location of the existing course and provide for proper drainage through subject parcel. 14. Sanitary Sewer -- As of this date, there are no sewer connections available for subject parcel. It is anticipated that additional capacity may be available prior to January 1, 1983, and the owner, therefore, must recognize that upon completion of this facility no sewer connection may be immediately available. However, capacity will be assigned when available. 15. Capital Improvement Fund Fees -- The owner shall be responsible for payment of capital improvement fund fees prior to issuance of building permit in accordance with the ordinances in effect at that times nr thnen in of -Fort +nriav tin Iacc mneii fiari r Special Conditions Applicant: File No.: Page Two The Roman Catholic Bishop of San Bernardino SA 82-12 concurrent with UP 82-1 16. The owner shall consent to inclusion of subject parcel in the Landscaping and Street Lighting Assessment District. 17. All improvements shall be designed by owner's civil engineer to the specifications of the City. THIS APPROVAL IS NOT EFFECTIVE UNTIL THIS FORM IS SIGNED AND RETURNED TO THE CITY PLANNING DEPARTMENT. ACCEPTANCE OF CONDITIONS I am the owner of the property described above. I am aware of and accept all of the conditions set forth herein. It' is further understood that all of the aforementioned conditions which require installation of improvements shall be completed in a manner satisfactory to the Planning Department of the City of Grand Terrace and shall not be deemed complete until approved and accepted as completed by said Department. Signature of Applicant or Agent Date cc: Department of Building and Safety STAFF REPIO[tT C R A ITEM ( ) COUNCIL ITEM ( X ) MEETING DATE: 7-28-83 AGENDA ITEM NO. 5G SUBJECT: Resolution supporting the holding of the 1984 Little League Baseball World Series at the Western Regional Headquarters in As outlined in the attached letter, the San Bernardino Area Chamber of Commerce is requesting the cities' support in an effort to hold the 1984 Little League Baseball World Series in San Bernardino, in conjuction with the 1984 Olympics. Mayor Grant has authorized presentation of the attached proposed Resolution to Council for consideration. STAFF RECOMMENDS THAT COUNCIL: ADOPT THE ATTACHED RESOLUTION ME 11 SAN BERNARDINO AREA CHAMBER OF COMMERCE 546 W. 6TH ST. • P.O. BOX 658 • SAN BERNARDINO, CA 92402 • (714) 885-7515 Hugh J. Grant Mayor, Grand Terrace 22795 Barton Road Colton, CA 92324 Dear Mayor Grant: July 6, 1983 RFF��1 t r J U L 1 1993 f �1 0 r r, i� A In less than two months, San Bernardino will host the Western Regional Little League Tournament. This year's tournament is unique for several reasons: 1. The Championship game will be nationally televised. 2. The exposure given San Bernardino will be extensive. 3. San Bernardino may have the opportunity to host the 1984 Little League World Series in conjunction with the Olympic Games. It is because of point number three that we are asking you to assist in making this year's tournament -the most successful ever. Williamsport, headquarters for Little League Baseball, has given us assurance that San Bernardino will be seriously considered as next year's site for the Little League World Series. W;e are asking you to help in the following ways: 1. Write a letter or send a resolution (see enclosed) to Williamsport asking for their consideration of San Bernardino for next year's tournament. 2. Encourage attendance at as many of this year's tournament games as possible. (August 13-20). Your response prior to August 1, 1983 will be greatly appreciated. Please call Bill Wood, Executive Vice President of the San Bernardino Chamber is you have any questions. Sincerely, STEVE MC CLAURY Vice President Ccrrmunity Support Div'sion JS/bn q M. SMITH ttle League Support Ccmnittee r' VENDING CIV- PRO�A� COUNCIL C RESOLUTION NO. 83-_ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, SUPPORTING THE HOLDING OF THE 1984 LITTLE LEAGUE BASEBALL WORLD SERIES AT THE WESTERN REGIONAL HEADQUARTERS IN SAN BERNARDINO, CALIFORNIA. WHEREAS, The Little.League Baseball, Inc., Western Regional Tournment has been held in San Bernardino, California, since 1971, and continuing; and WHEREAS, The Little League Baseball, Inc., Western Regional Headquarters now hosts the annual Western Regional Tournment where winning teams from 13 western states compete; and WHEREAS, the San Bernardino area is extremely proud to be the Headquarters of the Western Regional Little League; and WHEREAS, the State of California has the largest Little League Program of any state in the Union; and - WHEREAS, the sport of baseball will be introduced for the first time in the 1984 Olympic Games, scheduled to be held in Los Angeles, California; and WHEREAS, the entire community of San Bernardino and surrounding areas have supported the Western Regional Tournament with attendance records exceeding 50,000 annually; NOW, THEREFORE, the City Council of the City of Grand Terrace does hereby resolve its support of the request to hold the 1984 Little League Baseball World Series at the Little League, Inc., Western Regional Headquarters, located in San Bernardino, California, and requests serious consideration be given to the application submitted therefor. ATTEST: City Clerk of the City of Gran Terrace and of the City Council thereof. Approved as to form: City Attorney Mayor of the City of Grand Terrace and of the City Council thereof. -�, - - LY 28, 1983 Agenda Item # 6C Grand Terrace Historical & Cultural Activities Com#uncil ttee Minutes of July 11, 1983Meeting +' Meeting was called to order at 7 PM by Chairman Barbara Mathews. Those present were Ann Petta, Betty Duarte, Irene Mason, Barbara Bayus, Hannah Laister and Barbara M,4thews. Old Business: The minutes of the June 6th meeting were read and accepted by the Committee. Treasurer Betty Duarte reported that ' we have $S. 00 in our Miscellaneous Fund. Tapes, Interviews, Pictures: Ann has had the Herrera pictures reproduced and identified. The originals can now be retuned to the Herrera family. Ann also received pictures of the 1981 City picnic from Myrna ErWay - which will go in our photograph album. A scrap book has been received which was compiled by Emily O'Neil and which will be incorporated into our scrapbooks. Irene has completed three tapes for final typing. Since Gloria is no longer at City Hall, Barbara will talk with Randy Anstine about a replacement to do our typing. A City Motto was selected "The Blue Mountain City". The winner was John McGannon of Terrace Hills Jr. High, Beth Rollins' "Jewel of Blue Mountain" was second, and our own Betty Dua rte' s "Blue Mountain, Golden View" was third. The new flag was discussed and it was decided that it would have a yellow -gold background, the logo in the center with the same colors that it has, the motto across the bottom in dark blue. Betty will get cost estimates on different types of materials, etc. It was decided to order a minimum of 10 flags. Since Seth Armstead has been ill, plans for the ampitheater will be worked on when he gets back. Theater: Barbara cannot find any one who knows about the theater. We are requesting the City Council in a separate letter to write to John Phane to find out where the props and tools are which were paid for with City funds. A request was received from the Mummers of Fontana for a reference on John Phane. Barbara wrote them a letter which she read to the Committee which stated the Committee's opinions. New Business: In January 1983, Art Theide requested a leave of absence from the Committee due to personal problems. It has now been seven months. It was decided to write him a letter asking for his intentions. We certainly all hope that he will be able to work with the committee again. Kr�:F�VE[ FILE COPY JUL 131983 4 i Y OF GRAND TERRACE July 11, 1983 Page 2 A discussion was held concerning two years of Grand Terrace newspapers we have for the years 1956-1958. The committee agreed to look into the expense of preserving and binding these papers. Most of the committee missed the dedication and tree planting ceremony for Mr. Robles. Several pictures were taken by the family and Betty will ask if the committee may have a few for the photo album. Final discussion was on a Fall Festival, Country Fair. Tentative date was set for November 1, 1983. Barbara Bayus was app cited Chairman, with Betty Duarte as Co -Chairman. More discus 'p� will be held at the next meeting. The meeting was adjoured at 8:45 PM. The next meeting will be August 1, 1983 at 7 PM. Respectfully submitted, Hannah Laister, Secretary STAFF REPO T C R A ITEM ( ) COUNCIL ITEM (X ) MEETING DATE: 7-28-83 AGENDA ITEM NO. 6F(1) SUBJECT: Sharing of Traffic Vehicle with Loma Linda Capt. Ferronato provided a proposed schedule for sharing the traffic unit with the City of Loma Linda previously. Please bring that information with you to the meeting. A meeting has been scheduled for the Mayors of Grand Terrace and Loma Linda regarding this matter and also to discuss the vehicle code revenue matter, to be held Tuesday, July 26 at 8:00 a.m. STAFF REPOAT CA° Date: 7/20/83 C R A ITEM ( ) COUNCIL ITEM (xx) MEETING DATE: July 28, 1983 AGENDA ITEM NO. _6 1 SUBJECT: Budget A ppropriation Transfers ( Fy Budget appropriation transfers between line items within a department will no longer be allowed. If a Line Item is being overspent, the Department Head may either: 1. Leave it overspent if the total of the Department is within the budget (excluding salaries, fringe benefits, and professional services). 2. Ask Council for an additional appropriation if the total is over the Department budget (excluding the noted items). Under no circumstances may any expense be charged to an incorrect Line Item. Staff recommends Council: FOR YOUR INFORMATION ONLY. Date: July 20, 1983 S T"t F F 'R E P O'Foq� T is :,m C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: July 28, 1983 AGENDA ITEM NO. �� T SUBJECT: PROCEDURES FOR HANDLING PARKING CITATIONS �F Yr / At the time a citation and payment are received in the Finance Department, the date on the citation, the postmark, and the date on the citizen's check are all checked for current status. In the event that the citation is delinquent, both the citation and check are returned to the citizen with a form explaining the delinquency and the amount due. The citation clearly states a ten day delinquency policy, however, the Finance Department is very lenient regarding parking citations. An additional few days is always allotted to allow for slow mail service even if the postmark is not legible. Staff Recommends Council: FOR YOUR INFORMATION ONLY ERC:gr Date: ST A&FF REPOIT-1 C R A ITEM ( ) COUNCIL ITEM ( X ) MEETING DATE: 7_28_83 AGENDA ITEM NO. 6K(1) SUBJECT: San Bernardino County Time Capsule The attached letter was received from the County of San Bernardino. Staff felt the decision to include a City item, as well as what the item would be, should be made by Council. Some suggestions which have been offered by the City Manager were a City flag or a City medallion on a wood plaque; however, neither of those items will be ready by August 4. One consideration could be the City Seal on a wood plaque. STAFF RECOMMENDS THAT COUNCIL: DETERMINE IF A CITY ITEM IS TO BE INCLUDED IN THE SAN BERNARDINO COUNTY TIME CAPSULE: IF SO, DETERMINE WHAT THE ITEM SHOULD BE. ME s a BOARD OF SUPERVISORS John Joyner First District Cal McElwain Second District David L. McKenna Third District Robert O. Townsend Fourth District Robert L. Hammock Fifth District July 6, 1983 n SAN Mayor Hugh J. Grant Grand Terrace City Hall 22795 Barton Road Grand Terrace, CA 92324 Dear Mayor Grant: HNO County Civic Building - West 175 West Fifth Street San Bernardino, CA 92415 (714) 383-1949 RECEIVED rJUL 15 W ,IT_Y Or, GRAND TERRACE ROBERT B. RIGNEY Administrative Officer ANDREE DISHAROON Clerk of the Board The cornerstone laying ceremony for the new San Bernardino County Government Center is scheduled for 11:00 a.m., Satur- day, August 6th. As part of the ceremony, we will be placing a number of items in a time capsule that will be sealed and placed behind the cornerstone. We extend an invitation to you to contribute something that represents your city. All items must be received in the Public Information Office, 175 West Fifth Street, San Ber- nardino, CA 92415 no later than 5:00 p.m. on Thursday, August 4th. Any item considered should be fairly flat and not wider than 12 inches. If you have any questions, please feel free to contact our office at (714) 383-1235. Sincerely, ELAINE M. MARABLE Public Information Officer EMM:bj I<d �.� to Date: July 20, 1183 STAFF C R A ITEM ( ) COUNCIL ITEM (X ) AGENDA ITEM NO. 26 SUBJECT: MEDALLION ACQUISITION MEETING DATE: July 28, 1983 Staff was instructed to obtain a more reasonable figure for the manufacturing of medallions bearing the City Logo. After discussing this with the represent- ative from the Matthews Company the following was offered. Medallions bearing the City Logo in lieu of the Fire Station rendering (as shown below) realize a price difference from $29.00 to $11.90 base price. The medallions would be 3 inches in diameter, weigh one half pound each and be solid brass. The back of the medallions would be felt lined so they can be used as paper weights, for no extra charge. No boxes are included in the price. No price break will be realized until at least 500 are ordered. At 500, the price drops .90t each. PRESENTLY PROPOSED PREVIOUSLY PROPOSED Staff Recommends that the Council: A. APPROVE THE ACQUISITION OF 75 MEDALLIONS AT A BASE COST OF $11.90 EACH, TO BE DISTRIBUTED AT THE DEDICATION OF THE FIRE STATION. ALL MEDALLIONS NOT DISTRIBUTED, WILL BE CARRIED OVER TO THE DEDICATION OF THE CIVIC CENTER. TOTAL COST IS $ 11.90 each 100.00 pattern set up 25.00 shipping 60.45 tax 1,077.95 TOTAL B. FUNDS WILL BE APPROPRIATED FROM THE BALANCE FORWARD JUNE 30, 1984, WHEN BUDGET IS COMPLETE AND BALANCE FORWARD IS DETERMINED. RLA Date: 7/20 1 f� ` # 8kJ STAtF REPO 12.203 �j7 C R A ITEM ( ) COUNCIL ITEM ( X) MEETING DATE: July 28, 1983 AGENDA ITEM NO. SUBJECT: Beland Proposal for School Fees In the recent past, the School District has requested that the City Council adopt a fee schedule for new developments to provide for receiving revenues for school facilities. The staff has made a corollary evaluation and found that the impact on the schools within the City of Grand Terrace is affected, not only by the students within the City, but also by the students being transported from the City of Colton as well as the City of San Bernardino and County of Riverside. In order to get an impartial evaluation of this impact, it has been suggested that an impartial professional study be conducted to determine the actual impact on the school facilities within the City of Grand Terrace by the adjoining communities. We have, therefore, requested Beland and Associates to provide us with a cost estimate in the form of a proposal to determine such impact. Attached you will find Beland and Associates'proposal to conduct this study. The proposal is in the amount of $3,850.00. Staff recommends that the City Council: AWARD THE CONTRACT TO BELAND/ASSOCIATES, INC. IN THE AMOUNT OF $3,850.00. JK/lbk Attachment f 11 Bslend/Assoclstes, Inc. Comprehensive Urban Planning / Community Development / Environmental Analysis P306 July 19, 1983 Mr. Joseph Kicak City Engineer City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92324 Dear Mr. Kicak: Per your letter dated July 13, 1983, we have reviewed the schedule and budget requirements for a local school impact study. According to our information, the City of Grand Terrace needs to determine the current and projected student load on local school facilities, and the source of the students by jurisdiction. This infor- mation will be required to assist the City's determination of an equi- table formula for development fees to pay for necessary facilities. Such a study would determine the number of school children by grade per household, based upon existing and projected population data and development potential. Current SCAG data and the most recent itera- tions of the 1980 Census will be used for analysis plus review and discussions with the Colton Unified School District, the City of San Bernardino, the City of Colton, and other agencies as appropriate. This work will require a budget of $3,850 with the following schedule: Notice to Proceed - 7/22/83 Draft Submittal - 8/5/83 Final Report - 8/12/83 Please advise if you have any questions concerning this proposal. Sin , R. Dale Beland, AIA, AICP President RDB/sw cc: Paul R . Secord iUL 2 0 1 Singer Building, Suite 204. 16 S. Oakland Avenue, Pasadena, California 91101 (213) 796-8093 -a : x late: 7/20/835*` 1 STAI:F REPORI- 12-8.3014 C R A ITEM ( ) COUNCIL ITEM ( X) AGENDA ITEM NO. SUBJECT: A-1 Zone, Pico Street MEETING DATE: July 28, 1983 Attached you will find a letter from Mr. and Mrs. Joseph C. Short, Sr., and Mr. and Mrs. Joseph C. McCrorey of Pico Street whose property is presently zoned as A-1. In their letter of July 4, 1983, the property owners are indicating that their property is zoned as A-1, which zoning permits the keeping of animals. They are requesting that the zoning remain A-1 and, therefore, that a letter be written from the City assuring these property owners that there is no plan at this time, or while they are owners, or in the future for the new owners, except upon their request, to change the zoning. In my discussion with the City Attorney, he advised *me that prior to addressing such letter to the property owners, he wishes to discuss this matter with the City Council at their regular meeting of July 28. Staff recommends that the City Council: RECEIVE LEGAL ADVICE FROM THE CITY ATTORNEY PRIOR TO DIRECTING THE STAFF TO WRITE SUCH LETTER. JK/lbk Attachment 60 INFORMATION COPY FURNISHED TO: t iE;:+(A _t- ,.:rn:.; ja-rcr iu_! art :r ;er, :d ,f+- council �!xmt ers, ara ;^ r . Cit,- Plannin? Commission y Jrard Terrace, C lif'ornia 9232h Gentlemen a;rd Ladies: Re: Agricultural Zoning. It has come to our attention that presently there is being conducted a review of t',e zoning designations in Grand Terrace. Our properties are list d .s Itern 8. Ke do not know the purpose of a general review with specific reference' to our two parcels in this manner, since it'was our understanding that vve re- ,a.ned the County zoning designations woon our incorporation as a City. When. Mrs. McCrorey (t}*n }1amt;1y) served on the Grand Terrace M.A.C., we voted to become -a Cit.v in carder to protect our "hpme rule" and our "way of life". Numrous hearings were held to establish the zonings. While we realize that, upon request of any.owner, zoning chimes must be considered, granted, adjusted, 'or denied by your bodies, we felt that any such changes were'to be made within the original-z6ning Xramertork and that no "whole- sale" changes would 'be made. Our purpose in writing to'vour Council and Planning Coaut&sasion is sin;;ly to sad* that vie are satisfied with our present A-1 zoning; which nermnits us to keep our animals in -harmony with our neighbors. Insofar as we know, thera have been no cornclaints -about our aniffals. 'Ne call your at-tertion "to the pi.e-shape niece Land for-uped by our two --�arceis, which abut the G.,.ge Canal right of way an-: tl.e h: cic t>:+.rd:- of a MID subdivision on the r;.7st, one back ,yard on the narrow south end, ::r.i all back yards on the ;vest. Vlhen we purchased these properties and started improvine tl-.e , for ar.ir l-keeDir,g, we were then surrounded by orange groves, with a walnut grc)va acros,; Pico Street. Hove --ever we planned ahead by establishing. our buildings in such a manner as not - to t:e too close to any future neighbors and to meet all county reL-u- iations as to distances between barns and houses. .w outbuildings are a pride to to us, a maintain our little farms as attractively as any others on our street. Our uiaces are dev::loped f or animal -keeping and while we are not now interested in selling, should 'vie become so, the, 1 :re both ideal for animal lovers and would be sold to such personas. Therefore we are requesting a Letter from You stating that there is no plan to change our zoning now, while we are the owners, or in the future for anv possible new owners except upon their request. We realize that Mrs. McCrorey was verba.lil assured of this when she visited you in City Hall, but we �,ould very nmc') ap_)r-_ciate corroborating letters to each of us for our ov;r- reference. Thank ,you for -; our �rcm:,t attention. Mr. and Yxs. Joseph C. Short, Sr. Y.I. 74 Ft. Lot 511, Tract 8562, E. Riv. Land Co., Sub IV. Cage. Canal 22211 Pico St. Grand Terrace., Ca. 92324 ' Josg,)h 0. Short, r. r. -! i ,--red F'..Short Mr: anti K�rs. J-:senh C. %cCrore y Lot 51, Ex— Y'a. 74 Ft.. 3.23 acres Tract 8562, E. Rig:. L,.nd Go. Sub. 2220 Pico St. rand Terrace, Ca . r,--232 4 �,• Date: 7/20/83 12.52 STAFF RE C R A ITEM ( ) COUNCIL ITEM (X ) MEETING DATE: July 28, 1983 AGENDA ITEM NO. Y C- SUBJECT: gpplanement of Vivienda Bridge At the last meeting of the City Council, I reported to the Council that funds may be available under the bridge replacement program to remove and reconstruct the existing Vivienda Bridge over the Southern Pacific Railroad. Initially, a field review was conducted in 1979 which resulted in the City qualifying for the funds. Subsequently, a report was prepared by Beck Engineering in 1980 which outlined the proposed improvements. A current review of that report by Federal Highway Administration Officers, as well as Caltrans, indicates that by modifying the proposed construction from prestressed concrete to box girder type structure, the total cost could possibly be reduced. Attached you will find a cost estimate which has been suggested by Caltrans as appropriate for this particular project totalling $408,000. Based on that cost estimate, the City's share would be approximately $82,000 without the need for relocation of the bridge. With a requirement to relocate this facility, the local share may be as high as $157,000. On July 14, 1983, as a result of potential available funding, FHWA and Caltrans officials conducted another field 4eview. During that review, it was brought out that the bridge may have some historical value and, there- fore, has to be evaluated by a qualified historian to determine if, in fact, such historical value can be attached to this bridge. To date, approximately $200.00 has been spent on the evaluation of the bridge with respect to its historical value. The reports concluded that a qualified bridge historian,recognized by the State Historical Preserva- tion Office should prepare a report that would definitely identify the structure as either having, or not having any historical significance. Several persons have been suggested by Caltrans, as well as FHWA. The one most highly recommended was Mr. John Snyder from Sacramento. We have taken the liberty of contacting Mr. Snyder to determine the costs for such evaluation. We anticipate that such evaluation would not exceed $1,000. We have requested a written proposal which will, hopefully, arrive prior to the regular City Council meeting during which this item is being considered. Should the bridge be identified as eligible for national historical landmark, the project could still proceed; however, the mitigating measures may be required. 1) These mitigating measures could include relocation of the bridge to another location. Staff Report Replacement of Vivienda Bridge guly 28, 1983 -2- 2) Recordation of the bridge as to its type and location and subsequent destruction of the facility. 3) A "no -build" project which means that the bridge would have to remain in place. The third alternative appears to be a very unlikely one. Should the bridge require relocation, it is our estimate that the additional costs to the City for such relocation may run between 50 and $75,000. These costs are not grant eligible under the current bridge replacement program, and would, therefore, have to be borne by the City. Or if another agency expressed sufficient desire to accept such historical monument at their own cost, then, of course, it would be no cost to the City. Attached you will find a breakdown of estimated costs for the replacement of this facility, assuming that the structure is determined not to have any significant historical value. The staff feels that the first step is to determine if there is historical value to the structure prior to proceeding with any commitments by the City -to this specific project. The staff recommends that the City Council: AUTHORIZE AN EXPENDITURE OF "NOT TO EXCEED" $1,000.00 FOR A DETERMINATION OF VIVIENDA BRIDGE AS TO ITS VALUE AS A NATURAL HISTORICAL LANDMARK AND/OR MONUMENT. JK/lbk Attachment EXHIBIT 05-1a 1 °ci 1-8 FIELD PEVIE'.d FCM, (4/81) --�� ,/I Local Agency: ��� D �irand �IlglC Field Review Date: ✓4 �y A, �713 Area: Urban 'rhanize Rural File: 0.6 - .Spar -CS•6R lr (Circle 0 e) Bridge Na:ie(s):`OVICr7C 7 �Y&wf- df/ Federal No.: Bridge Nu3ber(s): 34 O - 355 Road Name: 1. PROJECT LL`IITS (If various locations see attached list) jar--'!5 A Y e -7v 25'0 WC.Il e V+roo d % rm tG ke 2. PROPOSED LNTROVE-AEVT Jin%44rc Net Length: 0.0 L• Miles (0.0) 3. PROPOSE) FUIMING: Federal -Aid (FAS, FAU, Etc.) H 8R k ( 49 %) State Highway Funds Yes/No Matching (%): State City 20 County Other 4. COST BCEAKDOlmN ESTIMXTE Preliminary Engineering Preliminary R/W Work l Design 1 Advertise and Award Construction Construction Engineering R/W Acq. No. of Pcls RAP No. of Fmis No. of Bus Utilities (not contract items) Total Project Costs Costs Fed. Partic. 47.500.00 6�/No No No No 40 490 xes/vo 11. DO Yes/No &.010 Yes/No j 000, p0 e-')/No ,v8 ,000o. oy 5. PROJECT ADMLNISTRATION: Prepare P.S.&E. S %, �'OJ • • R/W Acquisition Advertise & Award / �itlo . •y Provide R.E.: Road / O. 0 00 . 040 Bridge 2% coo.00 Pay Contractor Trod S LAAPS Maintain Gres, -ad 7—c. Remarks 6. TRAFFIC MA.TA Present ADT ZOO Year 1979 Future ADT 400 Year 19 g 9 Design Speed )OS7 DFIV _f D Percent Trucks 3 Terrain: Flat Rolling/:•tountainous (Circle One) Yes/0 CAed 4 al C.� •Ttarf J FA�wp . EXHIBIT 05-1i 1931-3 MAJOR STRUCTURE DATA (Separate sheet for each structure) A d BRIDGE NAME (FACILITY CROSSED) P;v;engfa. 14yent +- STATE Bra. NO. S4 G - ROAD NAME V ; ✓ i C r1 aat Ave.. Gnpnd %t.rete, LOCATION S. P. R.A . STRUCTURE: Type Clear width Length Spans (No. & Length) Sidewalks or bikeways Rail Type APPROACH WIDTH Existing ! Proposed UTILITIES AT SITE: .S'o. Co/#*f Gas a re%p`ioneit-- HIGH RISK UNDERGROUND FACILITIES AT SITE: 8 od;y N-47 GAJ Main FOUNDATION INS;ESTIGATION BY: CdnSu//ak�. HYDROLOGY STUDY BY: NA. DETOUR, STAGE CONSTRUCTION, OR CLOSE ROAD: C/otd /Zoact. ESTIMATED STRUCTURE RELATED COST: *Right -of -Jay Acquisition *Utility Relocation *Preliminary Engineering *Approach Roadway Touchdown Structure Items Detour/Stage Construction Bridge Removal *Construction Engineering ¢Z,000. o0 27, Soo . o 0 �. coo. 00 2 67, o ao .00 0.00 ZQ, 000 . ors 41 foo.a0 Total 4o 8 ,moo . co PROPOSED ADVERTISING DATE: fkc ro1atr AGENCY PROVIDING R.E. FOR BRIDGE WORK: Ca �• TrQnS. REMARKS: j omp ete when funded y ig„,.gay Brfdge Replacement and Rehabilitation-P-rograin. &A ..r 1 Cty" STAFF REPO T Date: 7-19-83 C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: 7-28-83 AGENDA ITEM NO. SUBJECT: EMPLOYEES COMPENSATORY TIME The City's current Personnel Rules (VI 6.5) states that compensation time must be taken within a six month period or it is lost. It is very time consuming to keep records on comp time accrued on six month increments from day accrued. Staff feels that Personnel Rules should be revised to state that the maximum compensation time accrued is forty hours and that any amount over forty hours will be lost. Every employee's pay stub reflects the amount of comp time accrued so that he/she can easily be aware of how much they have at the end of every two week period. As of payroll ending 7-1-83, there are two employees that have over 40 hours accrued: Myrna Erway 118 hours Thomas Coyle 57.5 hours In order to be fair to these two employees, staff feels they should be paid overtime for any time they have accrued that will exceed the 40 hour limit: Myrna Erway 78 hours or $840.06 Thomas Coyle 17.5 hours or $193.20 Myrna Erway was paid $311.95 on 5-1-80 for comp time that had accrued. Staff also feels that this rule, if revised should be very definite in it's wording so that there will not be any reoccurance of having to pay any more overtime for comp time earned, and if an employee terminates, the City will only have to pay a maximum of 40 hours to any employee for compensatory time. Staff Recommends Council: 1. ADOPT RESOLUTION AMENDING RULE VI, SECTION 6.5 TO REFLECT THAT THE MAXIMUM COMPENSATORY TIME ALLOWED TO BE ACCRUED IS 40 HOURS, AND ANY TIME ACCRUED OVER 40 HOURS WILL BE LOST. 2. PAY MYRNA ERWAY FOR 78 HOURS ($840.06) PAY THOMAS COYLE FOR 17.5 HOURS ($193.20) 3. TRANSFER $840 INTO LINE ITEM 10-4125-115 AND $193 INTO LINE ITEM 10-4120-115, TO COVER -.COST OF OVERTIME. FUNDS TO BE TAKEN OUT OF BALANCE FORWARD JUNE 30, 1983 WHEN BUDGET IS COMPLETE AND BALANCE FORWARD HAS BEEN DETERMINED. ERC:erd P ING CITY COUN IL APPROVAL RESOLUTION NO. 83- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AMENDING ITS RULES AND REGULATIONS FOR THE ADMINISTRATION OF PERSONNEL MATTERS RELATING TO EMPLOYEE COMPENSATORY TIME, PURSUANT TO ARTICLE II, SECTION 1, OF ORDINANCE NO. 12. WHEREAS, the City of Grand Terrace's Rules and Regulations for the Administration of Personnel Matters relating to the time limit for the use of compensatory time (Rule VI, Para. 6.5) states that compensatory time must be taken within a six-month period from date accrued or it is lost; and WHEREAS, the City Council of the City of Grand Terrace has determined a need to amend Rule IV, Para. 6.5 of said Rules and Regulations to reflect that the maximum compensatory time to be accrued is 40 hours, and any amount accrued over forty hours will be lost. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS: SECTION 1. That Rule VI, Para. 6.5, of the Rules and Regulations ffor the Administration of Personnel Matters be amended as follows: "6.5 Maximum Compensatory Time Accrued - The maximum compensatory time to be accrue is 40 hours, and any amount accrued over forty hours will be lost." ADOPTED this 28th day of July, 1983. ATTEST: City Clerk of the City of Grand Terrace and of the City Council thereof. Approved as to form: City Attorney Mayor of the City of Grand Terrace and of the City Council thereof.