08/11/1983CITY OF GRAND TERRACE
REGULAR COUNCIL MEETING
TERRACE VIEW ELEMENTARY SCHOOL
22731 Grand Terrace Road
AUGUST 11, 1983
5:30 P.M.
AGENDA
* Call to Order
* Invocation - Pastor John DuNesme, Azure Hills Seventh Day Adventist Church
* -Pledge of Allegiance
* Roll Call
COMMUNITY REDEVELOPMENT AGENCY
1. Approval of Minutes (July 28, 1983)
2. Approval of Check Register No. CRA081183
3. Approval of Warrants for Fire Station Equipment
ADJOURN COMMUNITY REDEVELOPMENT AGENCY
CONVENE REGULAR CITY COUNCIL MEETING
1. Items to Add/Delete
2. Approval of Minutes (July 28, 1983)
3. PUBLIC PARTICIPATION
4. CONSENT CALENDAR
The following Consent Calendar items are
expected to be routine and non -controversial.
They will be acted upon by the Council at
one time without discussion. Any Council
Member, Staff Member, or Citizen may request
an item be removed from the Consent Calendar
for discussion.
Staff
Recommendations
Approve
Approve
Approve
jApprove
JA. Approval of Check Register No.,081183 Approve
�B. A RESOLUTION OF THE CITY COUNCIL OF THE CITY Adopt
OF GRAND TERRACE, CA, URGING THE LEAGUE OF
CALIF. CITIES TO INITIATE A CONSTITUTIONAL
AMENDMENT TO ELIMINATE ZONING BY INITIATIVE.
Council Action
COUNCIL AGENDA
AUGUST 11, 1983
Page 2 of 3
r
✓C- A RESOLUTION OF THE CITY COUN IL OF THE CITY
OF GRAND TERRACE, CA, URGING THE LEGISLATURE
& THE GOVERNOR OF THE STATE OF CALIF. TO TAKE
POSITIVE ACTION TO CONTROL TELEPHONE RATES.
4.-D
/D. A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF GRAND TERRACE, CA, ESTABLISHING FEES FOR
REPRODUCTION OF & RESALE OF PUBLIC DOCUMENTS.
E. Accept a one-year Road Maintenance Bond for
$3,200 & Release Bonds for Tract 9741,
Pacesetter Homes, as follows:
Road Improvement (OC-300220) - $32,000.00
Road Labor/Materials (OC-300220) 16,000.00
Sewer/Water Maintenance (OC-300221) 6,300.00
F. Release Maintenance Bond for $8,600 for Tract
11240
G.
/H .
Authorize Mayor to Execute & City Clerk to
Record Notice of Completion - Architectural
Barrier Removal (GTC#83-15): Authorize
Release of Final Payment in Amount of 10% of
the total Contract Subject to Receipt of a
One -Year Bond Guaranteeing the Work
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF GRAND TERRACE, SAN BERNARDINO COUNTY, CA,
DIRECTING ISSUANCE OF A NEGATIVE DECLARATION;
APPROVING PROJECT; AUTHORIZING FILING OF
NOTICE OF DETERMINATION; & MAKING OTHER FIND-
INGS & DETERMINATIONS - CIVIC CENTER FsROJECT.
I. Approve $35.00 Donation to the Grand Terrace
Woman's Club Birthday Year Book - from
10-4190-220.
5. ORAL REPORTS
A. Planning Commission
B. Parks & Recreation Committee
C. Historical & Cultural Activities Committee
D. Crime Prevention Committee
E. Emergency Operations Committee
F. Police Chief
G. Fire Chief
H. City Engineer
1. Ci ty Attorney
J. City Manager
K. City Council
(1) Voting Delegate - League of Cities
Annual Conference
COUNCIL AGENDA
AUGUSt 11, 1983 Staff
Page 3 of 3 Recommendations Council Action
6. UNFINISHED BUSINESS.
A. Street Sweeping Service
B. Bicycle Motocross
7. NEW BUSINESS
A. Request for Waiver of Parking Citation
B. Intersection Street Lighting
C. Barton Rd./Mt. Vernon/Michigan Beautificatio
ADJOURN TO COUNCIL/PLANNING COMMISSION JOINT PUBLIi
WUKKSHOP 5E55ION TO REVIEW DRAFT GENERAL PLAN
MONDAY, AUGUST > 1983,
ELEMENTARY SCHOOL
NEXT REGULAR MEETING - THURSDAY, AUGUST 25, 1983
AGENDA ITEM REQUESTS FOR THE 8/25/83 MEETING MUST
BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE
BY 12:00 NOON ON 8/17/83.
�� AUG 11 1983
;.� P�� CRA AGENDA ITEM NO, CP/
1PINDING A -
CITY OF GRAND TERRACE
COMMUNITY REDEVELOPMENT AGENCY
REGULAR MEETING - JULY 28, 1983
The regular meeting of the Community Redevelopment Agency, City of Grand Terrace,
was held in the Terrace View Elementary School, 22731 Grand Terrace Road, Grand
Terrace, California, on July 28, 1983, at 5:40 p.m.
PRESENT: Hugh J. Grant, Chairman
Jim Rigley, Vice Chairman
Tony Petta
Roy W. Nix
Barbara Pfennighausen
Seth Armstead, Executive Director
Barbara Michowski, Representing the Treasurer
Ivan Hopkins, Attorney
Myrna Erway, Secretary
ABSENT: Ed Clark, Treasurer
APPROVAL OF MINUTES - JULY 14. 1983
CRA-83-81 Motion by Mr. Nix, Second by Mr. Petta, ALL AYES, to approve the
Minutes of July 14, 1983 as presented.
CHECK REGISTER NO. CRA072883
Mrs. Pfennighausen questioned why the Fire Station needed a color TV,
a video recorder and a 16MM projector with speakers. The Executive
Director advised the equipment would be used for training. These
items were removed from the Check Register until a more detailed
explanation can be provided.
CRA-83-82 Motion by Mrs. Pfennighausen, Second by Mr. Rigley, ALL AYES, to
approve Check Register No. CRA072883, as amended to reflect the
deletion of Items (8) and (9) from the Check Register.
STATUS REPORT - CIVIC CENTER
Architect Larry Wolff advised they have been proceeding with the final
drawings. A revised schedule reflecting a two week delay in the bid
opening from October 6 to October 20 will be submitted at the next
meeting for consideration. Mr. Wolff was questioned and confirmed the
working drawings have been coordinated with all the utility companies.
Page 1
CRA - 7/28/83
STATUS REPORT - FIRE STATION
Architect Larry Wolff advised the Fire Station is progressing well,
with no problems, and completion on schedule for August 10.
Questioned the number of flags to be displayed, and the desired height
of the pole; advised a 30-foot pole has been purchased; a 40-foot pole
would cost an additional $1,200; the County Fire Warden has advised
the City can fly only the U.S. Flag and the City flag, if desired; an
additional flag pole will be required if three flags are to be
displayed, since it is proper to display only two flags on one pole.
Mr. Petta indicated a preference for a 40-foot pole, for visibility.
Motion by Mr. Rigley, Second by Chairman Grant, ALL AYES, to have a
30-foot flag pole, with the U.S. Flag and the City Flag to be
displayed, with the City Flag to be smaller in size.
Chairman Grant recommended changing the date of the dedication
ceremony from September 6 at 7:30 a.m. to Sunday, September 11 in the
afternoon, feeling this would be a more convenient time to allow the
CRA-83-83 community to attend. Motion by Chairman Grant, Second by Mr. Rigley,
ALL AYES, to have the Fire Station Dedication Ceremony on Sunday,
September 11, 1983 at 3:00 p.m. A printed program for the ceremony is
to be prepared by the Dedication Committee. The Executive Director
recommended advertising the ceremony to the community through the
utility billing and a paid advertisement. The Executive Director
requested confirmation that telephone communications will be
established by the occupancy date of August 10, and that the
landscaping will be completed by the date of the dedication ceremony,
as well as the dedication plaque.
REDEVELOPMENT IMPLEMENTATION STRATEGY
CRA-83-84 Motion by Mr. Nix, Second by Chairman Grant, ALL AYES, to adopt the
following goals, as structured at the Public Workshop Session, for the
record, and for direction to the consultant, MSI: Goal No. 1 to
include Increase in sales tax revenues, promote employment generating
land uses, maintenance and renewal of existing retail centers (Barton
Road), and promote additional retail development; Goal No. 2 - housing
rehabilitation; Goal No. 3 - upgrading public improvements in existing
areas; and Goal No. 4 - enhancement of local recreational facilities.
The two goals which were not supported were promotion of additional
industrial development and stimulation of housing supply.
AUDIT RFP'S
CRA-83-85 Motion by Mrs. Pfennighausen, Second by Mr. Rigley, ALL AYES, to
authorize circulating RFP's to the accounting firms as listed on the
Staff Report dated July 19, 1983, Subject: Audit RFP Approval, to
conduct an annual audit for the City and CRA for fiscal years 1983-84,
1984-85, and 1985-86, with selection of the firm by the Council/Agency
scheduled for September 8, 1983.
Page 2
CRA - 7/28/83
i
ADJOURN - The regular meeting adjourned at 6:10 p.m. The next regular
me t nie g will be held August 11, 1983 at 5:30 p.m.
Respectfully submitted,
Secre ry
APPROVED:
airman
Page 3
CRA - 7/28/83
COMMUNITY REDEVELOPMENT AGENCY
CITY OF GRAND TERRACE
AUG. 11. 1983
PENDING CPA APPR0YAL
CRA AGENDA ITEM NO. Z
CHECK REGISTER NO. CRA081183
CHECK
NO. OUTSTANDING DEMANDS AS OF AUG. 11, 1983
*(1) P1247 MUNICIPAL SERVICES INC.
*(2) P1248 BELAND/ASSOCIATES
(4)
P1249
BARMAKIAN WOLFF LANG CHRISTOPHER
(5)
P1250
BELAND/ASSOCIATES
(6)
P1251
C G ENGINEERING
(7)
P1252
EDWARD R. CLARK
(8)
P1253
DYNA INDUSTRIES
(9)
P1254
SHEPHERD & YOUNG, INC.
PREPARATION OF THE GRAND TERRACE DEVELOPMENT
IMPLEMENTATION STRATEGY, JUNE 1983 $ 5,000.00
DRAFT COMMUNITY GOALS,LAND USE ALTERNATIVES,
PRELIMINARY HAZARDS,NIATURAL RESOURCES & CULTURAL
RESOURCES ELEMENTS, PRELIMINARY COMMUNITY
REDEVELOPMENT ELEMENT.BAL. $12,000 4,375.00
PRINTS FOR CIVIC CENTER 99.74
PRELIMINARY INFRASTRUCTURE ELEMENT (EXCLUDING
TRAFFIC & CIRCULATION),MASTER ENVIRONMENTAL
ASSESSMENT EIR & DRAFT GENERAL PLAN.Bal.$7,500 4,500.00
EXPANDED CIRCULATION ELEMENT,MAY, 1983, PREPARE
CIRCULATION ELEMENT,35w COMPLETE, EXPANDED
CIRCULATION ELEMENT,JUNE, 1983, PREPARE CIRCULATION
ELEMENT, 75% COMPLETE, INFRASTRUCTURE, 75%
COMPLETE, MEETINGS, 50% COMPLETE. BAL. $11,326. 15,691.26
MEETING, 5/5/83, EXPANDED CONSULTING SERVICES
PROPOSAL. 14.52
KENDRICK EXTRICATION DEVICE FOR RESCUE UNIT AT
FIRE STATION. 210.68
PAYMENT #8 ON FIRE STATION CONSTRUCTION BAL.
$102,016. 100,452.70
TOTAL: $130,343.90
I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CRA LIABILITIES HAVE BEEN
AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF CRA.
EDWARD R. CLARK
TREASURER
BY: BARBARA MICHOWSKI,ACCOUNTANT
*CHECKS RELEASED PRIOR TO CHECK REGISTER APPROVAL.
Dace: a/a/93 ��
STAFF REP ORRT
C R A ITEM ( X ) COUNCIL ITEM ( )
AGENDA ITEM NO. 3
MEETING DATE: August 11, 1983
SUBJECT: CRA CHECKS NO. 1245 AND 1246
J
CRA checks number 1245 and 1246 were deleted from the Check Register of
July 28, 1983, pending explanation and additional information. These checks
were made out to the Discount Warehouse for a television and video recorder.
Staff's review disclosed that this equipment was part of the budget Justifi-
cation adopted when Council approved $7500 for furnishing the new fire
station in the 1982-83 budget, line item number 22-4914-400. California
Department of Forestry's written justification is attached for your review.
In order to meet the terms of the purchase, the'Mayor and staff has-rel.eased the checks.
The checks, by reference, are being brought before the Agency at this time
for formal approval.
Staff recommends that the Agency:
APPROVE CHECKS 1245 AND 1246 WHICH WERE LISTED ON THE CRA AGENCY CHECK
REGISTER NO. CRA072883.
SA:MB:TC:lo
Encl.
#4
11
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TO: SETH ARMSTEAD, CITY MANAGER
FROM: PHIL DE CLERCK,FIRE CAPTAIN
DATE: AUGUST 2, 1983
The purchase of the television and the video cassette recorder (VCR) are
for training purposes. The television now in use at the present fire
station is owned by an employee. Even though it is privately owned, the
television is needed for use in conjunction with a state owned VCR. It
is difficult to obtain the state owned VCR, for reasons such as trans-
portation to pick up the equipment, adequate employee coverage at the
fire station if someone is sent for the VCR, and more than 50 stations and
agencies all have access to this equipment.
In the past year this station has presented 75 CPR classes, all of which
require the use of a projector or VCR unit. This station employs 6 full
time firemen, 12 paid call firemen, and 6 Fire Explorers through Boy
Scouts of America. These employees require many hours of extensive
training in fire fighting tactics and techniques. A good portion of this
training is on film or VCR and is the basic fundamental of the training
program.
All purchases to furnish and equip the new fire station were made after
contacting at least three vendors, considering cost, quality, warranty and
delivery dates. All the shopping was done on off duty time in a private
vehicle with no request to the City of Grand Terrace for reimbursement.
As of this date, $6398 has been spent to furnish the new fire station,
leaving $1102 of the $7500 allocated for furnishings.
All furnishings remain the sole property of the City of Grand Terrace.
Keeping this in mind, the Council may have a need to borrow the projector
from time to time. If the need arises or if there are any further
questions regarding the furnishings or purchases, please contact me.
Line Item 22-4914-400
82/83 CRA Budget, Equipment and Furnishings $7500.
gr
T1( � gUG111983
PENDING �I CITY OF GRAND TERRACE COUNCIL' AGEND9.IT.FRA
COUNCIL APPROVAL
COUNCIL MINUTES
REGULAR MEETING - JULY 28, 1983
A regular Meeting of the City Council of the City of Grand Terrace was called to
order at the Terrace View Elementary School, 22731 Grand Terrace Road, Grand
Terrace, California, on July 28, 1983, at 6:10 p.m.
PRESENT: Hugh J. Grant, Mayor
Jim Rigley, Mayor Pro Tempore
Tony Petta, Councilman
Roy W. Nix, Councilman
Barbara Pfennighausen, Councilwoman
Seth Armstead, City Manager
Ivan Hopkins, City Attorney
Joe Kicak, City Engineer
Myrna Erway, City Clerk
ABSENT: None
The meeting was opened with invocation by Councilman Nix, followed by the Pledge
of Allegiance, led by Councilman Petta.
ITEM ADDED TO AGENDA
6K - Proclamation designating the week of August 7-13 as "Municipal
Treasurer's Week."
APPROVAL OF MINUTES (June 23, 1983) (July 14, 1983
CC-83-216 Motion by Councilwoman Pfennighausen, Second by Mayor Grant, ALL AYES,
to approve the Minutes of June 23, 1983 as amended to reflect the
following statement in Paragraph 1, Page 3: "an individual on Mavis
Street received a citation, and the street sweeper has never been on
that street."
The City Manager indicated the theater group should attain non-profit
status prior to receiving any of the $2,000 which has been budgeted.
Council indicated that although the funds have been budgeted, funds
are not to be allocated until a theater group has been established.
Mayor Grant requested that Staff check the status of the theater
group.
CC-83-217 Motion by Councilwoman Pfennighausen, Second by Councilman Rigley, ALL
AYES, to approve the Minutes of July 14, 1983, with the following
amendments: (1) Page 4 - Add the following statement to the paragraph
on Street Sweeping: "Councilman Nix and Councilwoman Pfennighausen
advised they discussed the street sweeping service with citizens, with
Page 1
7/28/83
the majority indicating either that they were not pleased with the
service, or did not want it continued;" and (2) Page 11 - Paragraph 1,
the last line is to also reflect that Van Buren would be widened to
four lanes.
SPECIAL PRESENTATIONS
Mayor Grant presented a Certificate of Commendation to Rex Wildman for
receiving a gold medal at the 1982 State Sumner Special Olympics for
the 50-meter dash and receiving a silver medal for the 50-meter dash
at the 1983 International Special Summer Olympics.
Mr. Jim Curtis, San Bernardino County Office on Aging, advised that
his office is a planning, coordinating and funding office for some
senior citizen programs in San Bernardino County, of which the most
important one is funding of nutrition sites; outlined other programs.
Stated he had discussed with Ed Clark how the Community Center could
be utilized more effectively for senior citizens activities. Has been
working with Mrs. Broussard, since she requested technical assistance,
on a consulting basis, in developing her adult day care center
program. Council questioned Mr. Curtis as to how he could assist in
developing an approach to specific activities and programs that could
benefit the City in the Community Center. Mr. Curtis stated he had
talked to the City Manager and to the Lions Club. Councilman Petta
indicated that Mr. Curtis has been invited to attend the Lions Club
Meeting August 3 for an initial discussion with the general membership
relative to programs for the senior citizens in the Community Center,
and will then meet with the Lions Club Board of Directors later in the
month.
PUBLIC PARTICIPATION
Dennis Kidd, 22874 Pico, indicated that Pico is in disrepair;
questioned when it will be repaired. The City Engineer indicated it
would be included in the Barton Road Reconstruction Project.
Mrs. Roger Orton, 12854 Mirado Avenue, requested permission to block
the streets from 12834 Mirado Avenue, to the north, through 22355
Ladera, on August 6 from 1:30 p.m. to midnight, for a block party.
Stated all affected residences have signed a form indicating support
of the request.
CC-83-218 Motion by Councilman Nix, Second by Councilwoman Pfennighausen, ALL
AYES, to approve blocking the area from 12834 Mirado Avenue, to the
north, through 22355 Ladera from 1:30 p.m. to midnight on August 6. ✓
CONSENT CALENDAR
CC-83-219 Motion by Councilwoman Pfennighausen, Second by Mayor Grant, ALL AYES,
to approve the Consent Calendar as presented, as follows:
A. Approval of Check Register No. 072883;
Page 2
7/28/83
B. Authorize issuance of temporary occupancy permit for cabinet shop
at 12210 Michigan;
C. Approve Tentative Parcel Map 7984, Subject to the findings and
conditions as listed in Planning Commission Staff Report dated
7-11-83;
D. Authorize Issuance of RFP's for auditing services for FY 83-84;
84-85; and 85-86;
E. Reject Liability Claim No. 83-03;
F. Adopt Resolution No.83-36, establishing a "no parking" zone on the
easterly side of Oriole Ave. southerly of Pico Street; and
G. Adopt Resolution No. 83-37, supporting the holding of the 1984
Little League Baseball World Series at the Western Regional
Headquarters in San Bernardino, CA.
PLANNING COMMISSION
The Planning Director advised the next regular Planning Commission
Meeting will be held August 1. Councilwoman Pfennighausen recommended
considering a better location for the planning records, feeling
Mr. Stewart would have received requested information sooner had the
records been readily available.
PARKS & RECREATION COMMITTEE
Chairman Dick Rollins reported the following: (1) The park sign has
been erected; (2) the recreational program by People Helper's Inc. is
underway; has programs for the elderly; would like to see programs
initiated; (3) will request from the Lions Club the $150 which was
previously donated by the Girl Scouts for the purchase of a tree for
the park; (4) advised that some young children are being allowed to
stay at the park without supervision; and (5) requested proceeding
with the construction of the concrete stairway, as authorized in the
budget, as soon as possible.
HISTORICAL & CULTURAL ACTIVITIES COMMITTEE
Mayor Grant indicated Council received the Committee's Minutes of July
11; discussion at the meeting included the City's Logo and Flag, and a
concern for the lack of progress relative to the theater group.
POLICE CHIEF REPORT
Capt. Bradford advised the sharing of the traffic units with the City
of Loma Linda will begin August 1 on a trial basis; feels this will
provide broader coverage for both cities. Stated representatives of
both cities will meet with probation accounting to try to resolve the
problems relative to traffic citations. The Mayor indicated a portion
of the traffic citations revenues are not being returned to the
Page 3
7/28/83
tr v
cities; therefore, staff members from both cities and the Sheriff's
Department will be meeting with the Probation Department and the
Auditor Controller's Office to resolve this matter.
Councilman Petta left the Council Chambers at 7:05 p.m. and returned
at 7:06 p.m.
Dick Rollins advised a disturbance occurred at the park, resulting in
an arrest; commended the Sheriff's Department on the quick response.
The City Manager advised the deputies have been requested to patrol
the park area between 9:30 and 10:00 p.m.
CITY MANAGER REPORT
The City Manager reported the following: (1) Council received
information relative to discontinuing the procedure of transferring
budget appropriations between line items within a department; (2)
Council also was provided the procedures for handling parking
citations; (3) Recommended Council approve a Proclamation designating
the week of August 7-13 as "Municipal Treasurer's Week."
Council debated the matter of no longer allowing budget appropriation
transfers between line items within a department. Councilman Nix,
with Councilman Rigley concurring, stated this procedure will still
allow full accountability, and will more clearly indicate positive and
negative balances; will eliminate unnecessary bookkeeping.
Mayor Grant, with Councilwoman Pfennighausen concurring, questioned
whether funds could continue to be withdrawn from an account
reflecting a negative balance; for the record, indicated they
disagreed with the procedure as stated in the Staff Report dated July
20, 1983, Subject: Budget Appropriation Transfers.
Councilman Nix indicated he doesn't feel any authorization is being
violated, since Council approves the total amount for each department,
rather than individual line items. Barbara Michowski, Finance
Department, advised this method will actually reflect more clearly the
funds being expended for each line item, and will assist the
departments in the preparation of future budgets, since it will
indicate the need to budget more or less for the individual line
items.
Recess was called at 7:15 p.m., and reconvened at 7:35 p.m., with all
metes present.
SAN BERNARDINO COUNTY TIME CAPSULE
Council concurred with placing an 8 1/2 x 11 artist's rendition of the
proposed Fire Station and Civic Center, and a current City map in the
County's Time Capsule.
Page 4
7/28/83
COUNCIL REPORTS
Councilwoman Pfennighausen requested an itemized accounting of the
asterc arge Account for the last three years, to include what the
charges were, the date and by whom the charges were incurred, as well
as an explanation of the reason for the unpaid charges and interest
charges incurred.
Councilman Rigley questioned the status of a proposed property
maintenance ordinance being submitted for Council consideration, as
requested previously. Staff indicated sample ordinances have been
received.
Councilman Petta advised he attended, as the Mayor's representative, a
rea ast in Riverside on July 28 honoring the 1983 Inland Counties
Sickle Cell Poster Child. Read observations he had written in
reference to the Fourth of July, the birthday of our Country, relative
to our American heritage.
Mayor Grant voiced concern that no City services are available on
weekends; recommended considering the possibility of staggering Staff
hours to provide this service. Councilwoman Pfennighausen indicated
her concern for the periods City Hall was closed during the previous
holiday season, and the fact that similar circumstances could occur
again.
Mayor Grant indicated excessive debris is once again accumulating in
the Stater Brothers shopping area; feels this is the only significant
commercial area in the City and should be kept clean. Bob Yeates,
CCS, recommended determining how often the parking lot is swept, and
bringing the litter problem to the attention of those who are seen
littering.
CITY MEDALLIONS
CC-83-220 Motion by Councilman Rigley, Second by Councilwoman Pfennighausen, ALL
AYES, to approve the acquisition of 75 medallions at a base cost of
$11.90 each, for distribution at the Fire Station and Civic Center
Dedication Ceremonies, for a total cost of $1,077.95, with funds to be
appropriated from the Balance Forward 6-30-84.
STREET LIGHT PETITION LETTER
Councilman Rigley stated he was disturbed when Council did not adopt
the resolution forming a lighting district for the existing lights,
and requested the City distribute a petition letter. Still feels
Council was wrong, since this allows free lighting for some d tf-f2me!
has reconsidered and will not pursue distributing such a letter, 51nze
other lighting districts would also receive free lighting.
Page 5
7/28/83
LOCAL SCHOOL IMPACT STUDY PROPOSAL
The Planning Director advised the City previously adopted an ordinance
providing for the establishment of school fees, by resolution, for new
development; a resolution has not been adopted; the school district
has advised the schools are now impacted, and has requested enactment
of the ordinance; recommended considering awarding a $3,850 contract
to Beland/Associates, Inc., to determine the actual impact on the
school facilities within the City.
Councilman Nix, with Councilman Rigley and Mayor Grant concurring,
disagreed with expending City funds for a proposal, since he doesn't
feel the school district has provided the City with data indicating
that all other alternatives have been addressed, such as re -drawing
attendance boundaries, year-round sessions, double sessions, and that
all facilities within the district are being utilized. Feels there
are more cost-effective alternatives than building new facilities,
even if there is impaction. Recommended requesting the data from the
school district.
CC-83-221 Motion by Councilman Nix, Second by Mayor Grant, ALL AYES, to direct
Staff to prepare a letter to Colton Joint Unified School District for
the Mayor's signature requesting they provide further data, which is
to include a demonstration of impaction throughout the district, and
that they have considered other alternaives to the requirement of the
fees requested.
MEMBERSHIP IN "TOWARD UTILITY RATE NORMALIZATION" (TURN)
Sylvia Siegal, Executive Director for TURN, advised the cities are
being asked to join this organization at a cost of 10% of the per
capita. She founded the organization in 1973; the purpose of this
non-profit organization is to conduct educational research and
representation in behalf of residential consumers on gas, electric and
telephone matters before the PUC. There is a board of directors
composed of representatives of the constituent organizations. Stated
the utility companies have a strong lobby and expend large sums of
money to get applications approved; it requires large sums of money,
needs a united effort, and involves a tedious, complicated process to
fight them. Requested the City consider signing a one-year agreement
with TURN for a cost of $1,000.
CC-83-222 Motion by Councilman Rigley, Second by Councilman Petta, ALL AYES,
that the City provide $1,000 to "Toward Utility Rate Normalization," a
non-profit organization, in accordance with the agreement.
A-1 ZONE - PICO STREET
The Planning Director advised that Mr. & Mrs. Joseph C. Short, Sr.,
and Mr. & Mrs. Joseph C. McCrorey sent a letter to Council requesting
that their property remain as presently zoned, A-1, and that the City
provide them with a letter assuring them there is no plan at this
time, or while they are the owners, or in the future for the new
Page 6
7/28/83
owners, except upon their request, to change the zoning. Recommended
the City Attorney advise Council on this matter.
The City Attorney stated the City can advise whether or not there is a
current plan underway to change the present zoning of that property,
or whether the City is aware of any contemplated change; however, the
City does not have the authority, and cannot assure the property
owners that no zone change will occur in the future.
Mrs. McCrorey stated this request was made since at one time they were
unable to ascertain the current zoning, and were advised by a member
of the Planning Commission that when the property changed owners the
zoning would then be R-1; went to City Hall and Mr. Armstead and
Councilman Petta advised them the zoning would not change unless the
new owners requested a change; then received word the matter was still
being discussed and that a map existed which indicated a street
through her property, which caused concern.
Mrs. McCrorey was advised that any proposed zone changes require
public hearings and written notification to the affected property
owners; a letter will be written on this matter indicating whether a
zone change is being proposed and will include the required procedures
for zone changes.
VIVIENDA BRIDGE
The City Engineer indicated that funding may be available under the
bridge replacement program to remove and reconstruct the existing
Vivienda Bridge over the Southern Pacific Railroad. Caltrans has
estimated the total cost of this project at approximately $408,000,
with the City's share being approximately $82,000. If the bridge is
determined to have historical value, the City would be required to pay
the cost of relocation, which could result in the City's share being
as high as $157,000. Recommended authorizing Mr. John Snyder, who was
recommended by Caltrans and is a qualified bridge historian,
recognized by the State Historical Preservation Office, to determine
the historical value of the bridge, for an amount not to exceed
$1,000. Mr. Kicak indicated the possibility of receiving funding for
this project is excellent.
CC-83-223 Motion by Councilman Rigley, Second by Councilman Nix, ALL AYES, to
authorize an expenditure, not to exceed $1,000.00, for a determination
of Vivienda Bridge as to its value as a natural historical landmark /
and/or monument.
COMPENSATORY TIME - CITY EMPLOYEES
The City Manager recommended amending the Personnel Rules and
Regulations to reflect that any compensatory time accrued above forty
hours will be lost to prevent an excessive accumulation of
compensatory time in the future; also recommended paying overtime to
Tom Coyle for 17.5 hours and Myrna Erway for 78 hours, since that
number of hours has accumulated above the proposed 40-hour limitation.
Page 7
7/28/83
r✓ V
CC-83-224 Motion by Mayor Grant, Second by Councilman Petta, to pay Thomas Coyle
overtime of $193.20 for 17.5 hours, and Myrna Erway overtime of
$840.06 for 78 hours; to transfer $840 into line item 10-4125-115 and
$193 into line item 10-4120-115, to cover the cost of the overtime,
with the funds to be taken from the 6-30-83 Balance Forward; and to
adopt Resolution No. 83-38, A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF GRAND TERRACE, CA, AMENDING ITS RULES & REGULATIONS FOR THE
ADMINISTRTION OF PERSONNEL MATTERS RELATING TO EMPLOYEE COMPENSATORY
TIME, PURSUANT TO ARTICLE II, SECTION 1, OF ORDINANCE NO. 12.
Following confirmation that Staff concurs with this proposed
amendment, Motion No. CC-83-224 carried, ALL AYES.
Mrs. Broussard, 22394 Van Buren, thanked Council for waiving the fees
for the environmental site review and environmental assessment.
Stated she and Mr. Broussard met with the Planning Department and will
be kept informed of the developments.
ADJOURN - The regular meeting adjourned at 9:30 p.m. The next regular
mee ing will be held August 11, 1983 at 5:30 p.m.
Respectfully submitted,
APPROVED:
Mayor
Page 8
7/28/83
AUG 1 I- 19R? COUNCIL AGENDA 1TEg A �'A
CHE REGISTER NO. 081183
GRAND TERRACE PENDING CITY PAGE NO.
COUNCIL APPROVAL
DEMAND/WARRANT REGISTER NO. 84-021
1
DATE 06/11/R3
N0. OUC
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNTCHG'D
INV NO
AMOUNT
NO.
AMOUNT
FOX VALLEY MARKING SYSTE►AS
PARKING LOT STENCIL 'KIT
13-4430-245
6053R
4S.8b
11391
43.P6
THE HUMANE SOCIETY
FLYERS 'IwHY r•IEUTER"
10-4190-210
40.00
11342
40.00
MATTHEWS
1
15 CITY LOGO PLAQUES
10-4110-220
34t'%100
1962.64
11393
1962.64
U C REGENTS
PLANNING LAW MANUAL (TNio)10-4120-210
24.38
11394
24.381
f
ACCE14T PRINT & DFSIGN
PY PRINTING SVCS NOT RIL
10-2100-000
1706
26.50
PY PRINTING SVCS NOT RIL
10-2100-000
2464
50.35
PY PRINTING SVCS f"OT RILL
10-210n-000
4209
42.09
FLYERS CITY yfoTTO
10-4804-P20
2908
34.11
FLYERS ART FAIR
10-4804-220
2813
35.73
113Q5
188.781
RANDALL ANSTINE
PARK & REC MEEI'IIIG
13-4430-270
2.00
COLTON 9 COUNCIL MEETING
13-4430-270
2.00
YUCAIPA IPS JAFETING
13-4430-270
6.50
LOCAL MILEAGE
13-4430-271
3.00
1139E
13.50
RASTANCHURY ROTTLE4 IA'ATER
i3OTTLED iiATF.R F7,14ANCE
10-4190-238
12286
18.n0
HOTTLED :tiATFR COMM SVCS
1.0-4190-239
12295
18.00
uOTTLED :1ATFR CITY PANAG
IIJ-419n-238
12287
13.5u.11397
49,50
EuNARD CLARK
RANCHO CUCAIJIONGA CONE AB38'10-4140-270
12.00
LOCAL t4TLFAGE
1U-414n-271
15.25
11398
27.25
COLTON COURIER
SUOSCRIPTION 7/83 TO 6/8
10-4140-210
8.00
11395
e.00
GRAND TERRACE PAGE NO. 2
DEMAND/WARRANT REGISTER NO. 84-021 DATE 06/11/63
)OCHER
NO.
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNT CHG'D
INV. NO.
AMOUNT
NO.
AMOUNT
TMONIAS 14 COYLE
OFS CO OF SA14 BDNO
10-4120-270
3.26
CITRUS BELT LEAGUE OF CI
10-4120-270
1Q.03
FEmA REVIEW TEAM
10-4120-270
9.50
BOARD OF SUPERVISORS S BUIO-4120-270
3.05
LA.TV,SB CO. OPER., LAKE
1U-4120-270
15.70
FONTANA CITY HALL
1U-4120-270
6.67
11400
57.23
DANIEL'S LANDSCAPING SFRVICE
PARK SERVICES JULY 1983
13-4430-245
11100.00
11401
1400.00
DANIEL' S LANDSCAPING SEkVIC E
PARK SVCS JUNE P3
1.3-4430-245
1400.00
P379C
1400.00
DAN'S LAW14MONER CENTER
'AEEDEATER TWI14E
10-4180-245
9758
14.83
11402
14.83
DEFERRED COPIPENSATTON PLAN
DEF COPIP PPE 07 15 83
10-2164-000
646.00
DEF COMP PPE 07 15 83
10-2170-000
110.82
PPE 07 15 83
10-4120-140
642.11
DEF CO:4P PPE 07 15 83
10-4125-140
459.86
DEF COMP PPE 07 15 A3
10-4140-140
593.70
UEF COMP PPF 07 15 83
10-41BA-140
312.78
OEF COOP PPE n7 15 83
13-4430-140
292.50
UEF COI.IP PPF 0715A3
21-4572-140
20P.90
P3788
3260.67
EMPLOYEES' KFTINFI,IFNT FUND
EI4P RET PPE 07 15 83
10-2167-000
44.37
ENiP RET PPE 07 15 83
10-c,120-140
37cl-R8
EI4P RET PPE 07 15 83
10-4125-140
248.04
E14P RFT PPE 07 15 83
10-4140-1.40
316.6o
E14P RET PPS; 07 15 83
10-4180-140
144.04
EMP RET PPE 07 15 83
13-4434-140
120.93
E14P kFT PPE 07 15 63
21-4572-140
72.OU
p3789
1325.P6
M
GRAND TERRACE
DEMAND/ WARRANT REGISTER NO. 8 4 - 0 21
PAGE NO.
DATE 08/11/83
N0. DUC
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNT CHG'D
INV. NO.
AMOUNT
NO
AMOUNT
EMPLOYMENT DEVELOPMENT OEPT.
2ND QUARTER TAX RETIIRN
10-216?-000
229.06
2ND QUARTER TAX RETURN
10-4120-141
158.30
2ND QUARTER TAX RETURN
10-4125-141
257.37
'
2ND QUARTER TAX RETURN
10-41.40-141
314.91
2ND QUARTER TAX RETURN
10-4180-141
224.96
2ND QUARTER TAX RETURN
10-4190-220
502.40
2ND QUARTER TAX RETURN
13-4430-141
49.77
2ND QUARTER TAX kETURN
21-4572-141
117.88
P3791
050.65
ALEXANDER GRANT 9 COMPANY
UPS CHARGES
10-4420-210
6.20
COMPUTER SERVICES 7/83
10-LI420-255
1071.00
UPS CHARGES
21-4572-210
08090
6.19
C014PUTER SERVICES 7/83
21-4572-255
225.00
11403
130A.391
HERTZ EQUIPMENT RENTAL
BENT RUCKET LIFT TREE
10-4180-245
197.05
11404
197.05
TRIMMING C/H
IPS SERVICES INCnRPORATED
STREET SWEEPING 7/19/83
18-4908-255
2709
357.52
STREET SiYFEPI►dG 7/13
16-490h-255
2669
349.36
STREET SWEEPING 7/5
16-4908-P55
2688
609.45
11405
1312.33
N 1CHAEL LUNA
LOCAL MILEAGE 7/6/83 TO
10-4180-271
79.20
11406
7q.20
7/19/83
J. NILLIA&I MURPHY R ASSOC.
APPRAISAL SVCS 9ARTO,v
16-4g34-P53
450.00
11407
450.00
ARLISS
)ACIFIC TELEPHONE
CITY HALL PHONES 7/83
10-4190-235
598.4E
EOC PHONE 7/7/83
10-4420-?35
23.68
COr?PUTCR PHONIF
10-4420-235
21.96
C01.1PUTER PHOIdF 7/7/83
21-4572-235
21.97
1140E
666.09
PrOPLE HELPERS INC
RECREATION SERVICFS THRII
13-4430-250
2088.74
7/8/83
m
GI AIVD TERRACE
DEMAND/WARRANT REGISTER NO
84-021
PAGE NO.
DATE 08/11/P3
)OCHER
PAYEE
WARRANT CHECK
NO.
DETAIL OF DEMANDS PRESENTED
WRITTEN
DESCRIPTION
ACCOUNT CHG'D
INV. NO.
AMOUNT
NO.
AMOUNT
RECREATION SERVICES
13-4430-250
2440.03
11409
4528.77
7/25/83
PiTNEY BONES
POSTAGE DIETER RENT
10-4190-240
894566
31.40
POSTAGE METER RENT .21-4572-240
694566
31.41
11410
62.81
9/1-11/30/83
RIVERSIDE -HIGHLAND WATER CO.
1" MIATER LINE BARTON RD
18-5903-?56
1375.00
11411
1375.00
SAN RUNO CO CENTRAL rK UNIOI
EMP PAYROLL DEDUCTIONS
10-2165-000
1447.29
P3786
1447.29
COUNTY OF SAN RERNARt1INO
ANIMAL CONTROL 82/83
10-5390-255
12051.90
11412
12051.50
SECURITY PACIFIC NAT'L BANK
FEDERAL PAYROLL TAX DEPO
10-2161-OVO
2673.38
P3787
2673.38
SO. CALIF. EDiSON COMPANY
CITY HALL BILL 7/8/83
10-4190-238
234.85
BALL PARK LIGHTS/SPRINKLEI3-4430-?38
126.20
SIGNAL LIGHTS (3) 7/13
16-4510-?38
265.54
8ARTON/PALM 7/12
16-4510-238
10.15
STREET LIGHTS
16-5510-P38
4106.02
11413
4762.76
8'r0CKvvFLL R AINNFY
UATA BINDERS
10-4140-?10
357924
22.?6
UATA RINUFHS
10-4140-210
357430
56,32
11414
7e.58
TORO DISPOSAL, INC.
JURY RENT STORAGE
10-4110-240
60.00
11415
60.00
CONTAINER, COUNCIL
TkAFFIC MANAGEMENT SYSTEMS,
_
ef f 7
VOID CHECK,CLERICAL ERROR
G
GRAND TERRACE
DEMAND/WARRANT REGISTER NO. 811-021
PAGE NO.
DATE 08/11/83
'OUC
N0.
PAYEE
DETAIL OF DEMANDS PRESENTED
ECK
WA WRITTEN
DESCRIPTION
ACCOUNT CHG'D
INV. NO.
AMOUNT
NO
AMOUNT
VERTICAL h1ANAGEMENT SYSTEMS
PROCESS PARKING CITES
6/30/83
10-4412-255
63Qo7
208.00
11417
P-oA•o0
CALL—AMERICA
SERVICE 6/21/83 TO 7/22/310-4190-235
49.75
11418
49.75
E 0 SCHNEPPER
SEb•1ER REFUND SCHNEPPER
21-3114-000
8.19
11419
E.19
FEDERAL EXPRESS
MAIL FOR GRANT APPLICATIC13-4430-210
15.00
11420
15.00
HURLEY ELECTRUNICS,INC.
48 BLANK TAPES
10-5110-210
i32357
83.36
11421
83.38.
PAYROLL
FEDERAL TAX
10-2161-000
1337.83
STATE TAX
10-2162-000
230.36
SDI
1.0-2163-000
64.97
DEF CO,�IP
10-2164-000
646.00
CREDIT UNIUM
10-2165-000
1447.29
LOArrs
10-2167-000
43.39
INSURANCE
10-2170-000
101.01
PA`Y',R0LL ENDING 7/15/83
10-4110-120
750.00
PAYROLL ENDII49 7/15/83
10-4120-110
3063.5b
PAYROLL EPJD111G 7/15/b3
10-4125-110
2000.3u
PAYROLL ENIDIhG 7/15/83
10-4140-110
3079.23
-
PAYROLL ENDING 7/15/83
10-4180-110
1161.65
PAYPULL ENU1NG 7/15/8-�
13-4430-110
975.25
PAYROLL ENuING 7/15/83
21-4572-110
5b0.65
0
7739.79
GRAIJD TERRACE
DEMAND/WARRANT REG STER NO. 84 _ 021
PAGE NO
DATE 06/11/83
OUC
PAYEE
WARRANT CHECK
N0.
DETAIL OF DEMANDS PRESENTED
WRITTEN
DESCRP'ION
ACCOUNTCHG'D
INV. NO.
AMOUNT
NO.
AMOUNT
NRITTFN
31421..45
PREPAID
19697.614•
ACCRUED
.00
TOTAL
51119.n5
RECAP BY F;II,D
PRE -PAID
WRITTEN,
FUND
10
15869.76
17462.32
FU14D
13
2134.45
6127.33
FUI,•iD
16
.00
4851.71
FUND
16
.00
2687.33
FUNn
21
973.43
292.76
I CERTIFY THA', TO THE BEST
F MY KNOWLEDGE, TIE
AFOR
LISTED CHECKS
FOR PAYMENT
OF CITY
LIABILITIES HAVE BrIN AUDITED BY
4E AND ARE NECESSA
Y AND I
PPROPRIATE EXPENDITURES
FOR THE
OPERATION OF THE C.—Y.
EDW RD R. CLARK
FINANCE & ADMINIST _tTIVE SERVICES
OFFICER
BY: BARBARA MICHOWSQ ACCOUNTANT
I
A
TO COUNCIL AGENDA ITEM( ji q I$
AUG 1 1 i983
RESOLUTION NO. 83- (PENDING COUNCIL APPROVAL)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA, URGING THE LEAGUE OF
CALIFORNIA CITIES TO INITIATE A CONSTITUTIONAL
AMENDMENT TO ELIMINATE ZONING BY INITIATIVE.
WHEREAS, the Government Code of the State of California requires that
municipal legislative bodies assume certain duties for planning and zoning
within their respective city boundaries; and
WHEREAS, the Government Code of the State of California requires local
governments to adopt a General Plan with development policies, objectives, and
standards; and
WHEREAS, the Government Code of the State of California dictates that
all local development must conform to the General Plan and its adopted
elements; and
WHEREAS, zoning by initiative ordinance often is distinctly contrary
to the guidelines and directives that cities must use in planning and zoning;
and
WHEREAS, the mandatory nature of initiative ordinance zoning is often
arbitrary, discriminatory, and designed specifically to thwart a particular
development; and
WHEREAS, initiative ordinance zoning is possible without the benefit
of careful, comprehensive, and scientific surveys or without consideration of
present planning and zoning conditions or prospects of future growth; and
WHEREAS, through the initiative process, zone changes which are
subject to environmental assessment through the requirements of the California
Environmental Quality Act would not be assessed with either a negative
declaration being recommended or the requirements for an Environmental Impact
Report; and
WHEREAS, there exists no criteria to determine if the the proposed
initiative ordinance zoning contains any safeguards to assure that the
ordinance bears a substantial and reasonable relationship to the public
welfare; and
WHEREAS, initiative ordinance zoning can be used as a tool to
discriminate against bona fide developers granting to cities a greater and
more subjective police power than they would otherwise be entitled by law if
they acted through their duly elected officials; and
WHEREAS, if the zoning ordinance is approved by the majority vote of
the voters in a municipal election, the zoning for the affected property can
only be changed by another municipal election;
Ur
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES
HEREBY RESOLVE its support of eliminating zoning by initiative and urges that
the State offices of the League of California Cities be charged immediately
with the tasks of initiating a constitutional amendment to eliminate the power
to zone or rezone property through the initiative ordinance process.
ADOPTED this 11th day of August, 1983.
ATTEST:
City Clerk of the City of Grand
Terrace and of the City Council
thereof.
Approved as to form:
City Attorney
Mayor of the City of GrandTerrace
and of the City Council thereof.
- 2 -
f"'ORVILLE
LfFOR?3.''
July 22, 1983
Mayor and City Council:
714-245-3411
14343 Civic Drive
Victorville, California 92392.2399
At the regularly scheduled meeting held July 19, 1983, the City
Council of the City of Victorville adopted Resolution No. 83-60,
entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VICTORVILLE URGING THE LEAGUE OF CALIFORNIA CITIES
TO INITIATE A CONSTITUTIONAL AMENDMENT TO ELIMINATE
ZONING BY INITIATIVE.
A copy of Resolution No. 83-60 is enclosed for your information.
The City of Victorville strongly urges that you support the initiation
of an amendment to eliminate zoning by initiative by contacting the
League of California Cities.
Very truly yours,
Paula Porter
City Clerk
mn
Enclosure
A AUG 1 i 1983
O.-YNCIL AGENDA ITEM 9 11 G
RESOLUTION NO. 83- PENDING COUNCIL APPROVAL
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA, URGING THE LEGISLATURE
AND THE GOVERNOR OF THE STATE OF CALIFORNIA TO
TAKE POSITIVE ACTION TO CONTROL TELEPHONE RATES.
WHEREAS, telephone rates continue to increase out of proportion with
the cost of living; and
WHEREAS, telephone service is essential to the health and welfare of
everyone, and senior citizens and those individuals on fixed incomes are the
least able to afford this needed service; and
WHEREAS, the frequency of telephone rate increases has an impact on
purchasing power, resulting in lower sales tax revenue, which is needed by all
levels of government to provide public services;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Grand Terrace hereby urges the Legislature and the Governor of the State of
California to take positive action to assure that telephone rates are raised
not more than once each calendar year,
pe
BE IT FURTHER RESOLVED that certified copies of this Resolution be
transmitted to the appropriate State Legislators, the Governor, and the
California Contract Cities Association.
ADOPTED this 11th day of August, 1983.
ATTEST:
City Clerk of the City of Grand Mayor of the CIty of GrandTerrace
Terrace and of the City Council and of the CIty Council thereof.
thereof.
Approved as to form:
City Attorney
S-I'AFF REPdRT ,�
C R A ITEM ( ) COUNCIL ITEM (XX)
AGENDA ITEM NO. 4D
Date: 8/5/83
MEETING DATE: August 11, 1983
SUBJECT: Fees for Reproducing or Resale of Public Documents
Presently, the fee of $0.10 per page is charged the public for reproducing public
documents on a City copy machine. This fee recovers the initial cost, but it does
not recover the cost for staff to research, retrieve, and reproduce the documents.
Municipal Services Institute, in its Revenue/Cost Allocation System Report,
recommends an additional $2.00 be charged when a document must be researched and
retrieved from file in order to recover about 50 percent of this cost.
Staff Recommends Council:
ADOPT THE ATTACHED RESOLUTION ESTABLISHING FEES FOR REPRODUCTION AND RESALE OF
PUBLIC DOCUMENTS.
BM: id
Enclosures: (1) Minutes Excerpts of 3/15/79 Mtg.
(2) Proposed Resolution
(3) MSI Report - page 45
r
RESOLUTION N 83- PENDING COUNCIL APPROVAL
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA, ESTABLISHING FEES FOR
REPRODUCTION AND RESALE OF PUBLIC DOCUMENTS.
WHEREAS, the fee of $0.10 per page for reproducing public documents on
a City copy machine does not recover the cost of the City's staff time to
research, retrieve, and reproduce said documents; and
WHEREAS, in order to recover approximately 50 percent of this cost,
the Revenue/Cost Allocation System Report, prepared by Municipal Services
Institute, recommends an additional $2.00 be charged when a document must be
researched and retrieved from files; and
WHEREAS, Traffic Collision Reports, which are prepared by the San
Bernardino County Sheriff's Department, are available to the public at the
County Court House at a cost of $3.75 per Report; and
WHEREAS, as a convenience to the community, these reports have been
made available at the City Hall at the same cost as that charged by the
County; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES
HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS:
SECTION 1. That an initial fee of $2.00 be charged for the first page
of any public document reproduced on a City copy machine that requires staff
time to research and retrieve said document, with a fee of $0.10 for each
additional page reproduced.
SECTION 2. That the fee charged for a public document reproduced or
purchased elsewhere for resale shall be its cost plus 10 percent.
SECTION 3. That a fee of $3.75 be charged for a Traffic Collision
Report.
ADOPTED this 11th day of August, 1983.
ATTEST:
City Clerk of the City of Grand Mayor of the CIty of Grand Terrace
Terrace and of the City Council and of the CIty Council thereof.
thereof.
Approved as to form:
City Attorney
Jr
Such street users are or should be paying a fee to defray the
shortening of the life of streets by virtue of their cutting into
them, or traversing them heavily loaded, as in the case of the
refuse service. Many street engineers believe this life span
shortening is 50%, thus, the basis for costing this service in
total, spread across the several utilities. Another $10,000 could
be gained were such done.
Sale of Maps and Publications (S-25). Inadequate data on costs
were available for this cos cen er; due to the diverse nature of
the potential sales. Separate revenue accounts should be setup
for each of:
1. Mailed Council agendas
2. Mailed Planning Commission agendas
3. Plan and specification sets
4. Maps
S. Budgets
Then costs could be kept and rates set accordingly. The 10¢ per
page xeroxing charge is adequate for copying once the desired
document is retrieved. A charge of $15 per 15 minutes, with a $lS
minimum has been imposed by other cities for tedious record
research and search time. If only a simple document is needed, a
minimum charge of $2 could be made, with 10t a page additional.
Such charges would recover about 50% of the apparent costs.
CRA - City Services (S-31). An attempt currently is made to
record actual ime spent y various employees in providing CRA
services. Such is subject to considerable underestimation. MSI
has developed a general city overhead rate as a percentage. This
rate of 13% should be charged against the gross capital and
operating expenditures -- budget -- of the CRA and transferred to
the General Fund in monthly increments. As discussed in the
"overhead" section of this Report in Chapter III, such is over
time far more accurate and equitable, far less time consuming and
expensive, and much simpler than the present method used by the
City. The MSI-established overhead percentage of 13% in 1982-83
would have produced $227,000, rather than the $30,000 acutally
charged of the $89,034 of actually computed costs.
7. Special Assessments
Special assessment procedures have existed in California law since
1911 and have been widely used, including in Grand Terrace. More
is said about such procedures in Chapter VI hereof, but in this
category four cost centers are recommended to be assessed City-
wide so as to recover full costs. Such is a quite equitable
procedure due to the long adjudicated "benefit" rule requiring a
property to benefit directly from the assessment in direct
proportion to those benefits. Those four cost centers are:
- 45 -
,
11
Mayor Petta opened Public Hearing. The following citizens made
favorable comments: (1) Beverly Watson, 23248 Barton Road;
(2) Dan Palmer, Malibu; (3) Ilene Dughman, Star Route, Box 85,
San Bernardino; (4) Eugene Tidwell, 22784 Minona; (5) George
Taylor, 12434 Vivienda; (6) Ken Rinderhagen, 12738 Womac.
CC-79-87 Mayor Petta closed Public Hearing, Following discussion, Motion
was -made by Councilman Erway to adopt Resolution No. 16. Council-
man Grant seconded, with AYE votes of all present.
FEES FOR REPRODUCING DOCUMENTS
CC-79-88 Motion was made by Councilman Tillinghast to authorize the City Manager's
Office to charge $0.10-per page of City -related material reproduced on
the City copy machine, and to also charge cost plus 10% for documents
reproduced. elsewhere such as maps; Councilman Erway seconded, and the
motion carried unanimously.
SAN BERNARDINO VALLEY MUNICIPAL WATER DISTRICT
Larry Rowe, Water Resources Engineer for the San Bernardino Valley
Municipal Water District, gave a presentation outlining, for those
unable to attend their tour, the District's facilities and methods of
importing Feather River water into the San Bernardino Valley Area.
Mr. Rowe told of a letter delivered to the City Manager that date
inviting Grand Terrace to participate in the District's Step 1 Waste-
water facilities Technical Advisory Committee and the Service Area 5
Water Supply Committee.
CC-79-89 Following the presentation, Motion was made by Councilman Tillinghast,
seconded by Councilman Erway, and unanimously carried, that the City
Manager appoint two persons, one from management and one Engineer, to
serve as committee members for the San Bernardino Valley Municipal
Water District.
COMMITTEE REPORTS
Parks & Recreation Committee Chairman, Geoff Dooley., reported the
following:
(1) Failure of Committee's endeavor to obtain sufficient funds from
citizens to purchase park site adjacent to Terrace Junior High School
and that the attempt had been abandoned.
(2) A letter had been sent to Gil Nielsen of Griffin Development Co.
asking price of other land. Mr. Dooley said he had not received an
answer at that time.
(3) That he, John Lotspeich, Seth Armstead and Ed Clark met with Plan-
ning Consultant Lawrence Tomasello and one of his associates on March
12 regarding ways and means of obtaining money through Grants.
Mayor Petta called.a recess at 7:05 p.m. Council reconvened at 7:22
p.m. with all members present except Councilman Allen.
Page two -
3/15/79
Date: 8/2/83 `>
SThFF
REPORT 12-1.1007
C R A ITEM ( ) COUNCIL ITEM (X) MEETING DATE: August 11 1 QR3
AGENDA ITEM NO. #AO,-
SUBJECT: Bond Release for Tract 9741, Pacesetter Homes, Inc.
Tract 9741 is located north of Pico, westerly of Gage Canal and includes
portions of Reed Street, Pascal Avenue, Dove Street and Emerald Street.
The builder, Pacesetter Homes, Inc., have requested the release of the
following bonds guaranteeing improvements.
Road Improvement $32,000.00
Road Labor and Materials 16, 000. 00
Sewer E Water Maintenance 6,300.00
All improvements have been installed to the satisfaction of the City Engineer.
Staff recommends that the City Council:
RELEASE BONDS HELD FOR TRACT 9741 AS NOTED ABOVE, AND ACCEPT A
MAINTENANCE BOND OF TEN PERCENT IN THE AMOUNT OF $3, 200.00 FOR
A PERIOD OF ONE YEAR FOR ROAD MAINTENANCE.
JK /Ibk
ST*A�FF REPO?tT la" Q'I-5Air)
C R A ITEM ( ) COUNCIL ITEM (X) MEETING DATE: August 11, 1983 12-1.1036
AGENDA ITEM NO.
SUBJECT: Maintenance Bond Release, Tract 11240, Gemini Development
Tract 11240 is a subdivision of condominiums located at the west side of
Mt. Vernon Avenue, between DeBerry Street and Van Buren Street.
On May 18, 1982, a bond for maintenance of off -site improvements was
accepted by the City of Grand Terrace.
That maintenance period has expired.
Staff recommends that the City Council:
AUTHORIZE THE RELEASE OF THE MAINTENANCE BOND FOR TRACT
11240 IN THE AMOUNT OF $8, 600.00.
JK /Ibk
Date: August 11, 1 83
FF 12.183
S
1"'A
REPORT -
C R A ITEM ( ) COUNCIL ITEM (X MEETING DATE: August 11, 1983
AGENDA ITEM NO. t j &-
SUBJECT: Architectural Barrier Removal GTC 83-15
The work for the architectural barrier removal and tree replacement
program by Redlands Paving has been completed.
Section 6.04 of the specifications requires posting of the maintenance
bond in the amount of ten percent of the total contract. This bond
is to be posted prior to the release of final payment to the Contractor.
The staff recommends that the City Council:
1) AUTHORIZE THE FILING OF THE NOTICE OF COMPLETION.
2) AUTHORIZE THE RELEASE OF FINAL PAYMENT IN THE
AMOUNT OF TEN PERCENT OF THE TOTAL CONTRACT AFTER
THE BOND TO GUARANTEE WORK FOR A PERIOD OF ONE
YEAR HAS BEEN DELIVERED.
JK:dlk
Fil
Recording Requested By:
City of Grand Terrace
When Recorded Mail To:
CITY CLERK
City of Grand Terrace
22795 Barton Road
Grand Terrace, CA 92324
PENp1NG GIV
A1-
'OUN!CIL. APP
POV
Space above this line for Recorder's use
NOTICE OF COMPLETION
Project title or description of work: Architectural Barrier Removal in
Various Locations throughout the City
of Grand Terrace (Contract GTC#83-15)
Date of completion: August 11, 1983
Name of owner: City of Grand Terrace
Interest or estate of owner: Public Rights -of -Way
Address of owner: 22795 Barton Road, Grand Terrace, CA 92324
Name of contractor: Redlands Paving, Inc.
Street address or legal description of site:
Dated: Owner:
Various locations throughout
the City of Grand Terrace.
CITY OF GRAND TERRACE
A U G 1 1198 COUNCIL AGENDA ITEM JE
RESOLUTION NO. 83- (PENDING COUNCIL APPROVAL)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, SAN BERNARDINO COUNTY, CALIFORNIA,
DIRECTING ISSUANCE OF A NEGATIVE DECLARATION;
APPROVING PROJECT; AUTHORIZING FILING OF NOTICE OF
DETERMINATION; AND MAKING OTHER FINDINGS AND
DETERMINATION - CIVIC CENTER PROJECT.
WHEREAS, this public agency (the "Agency" proposes to undertake a
Project generally described as follows:
Construction of a Civic Center including
appurtenances and appurtenant work together with
costs of acquisition of the site and other costs
and expenses incident thereto.
WHEREAS, based upon an Initial Study on the Project, the Agency has
heretofore made findings and determinations that the Project will not have a
significant effect upon the environment; and
WHEREAS, the Agency has heretofore caused a Notice of Preparation of
Negative Declaration to be circulated for public review and comment;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES
HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS:
SECTION 1. The above recitals are all true and correct.
SECTION 2. The Agency hereby finds and determines:
(a) Based upon the Initial Study, a Notice of Preparation of
Negative Declaration has been circulated for review and
comment in the time, form, and manner required by law;
(b) The Agency has not received any written comment on the
Notice of Preparation of Negative Declaration material to
the subject matter thereof..
SECTION 3. The Agency hereby further finds and determines:
(a) The Project will not be growth inducing;
(b) The Project has been'adequately addressed in prior
environmental evaluations;
(c) The negative impacts of the Project, if any, will be
short-term during the construction phase and can be
mitigated by proper construction practices; and
(d) The Project could not have a significant effect on the
environment.
n
SECTION 4. Based upon the foregoing findings, the Environmental
Officer is hereby authorized and directed to cause a Negative Declaration on
the Project to be issued in the time, form, and manner required by law.
SECTION 5. The Agency hereby authorizes and approves the Project,
subject to implementation of any changes reflected in the Initial Study.
SECTION 6. The Environmental Officer is hereby authorized and
directed to cause a Notice of Determination to be filed in the time, form, and
manner required by law.
ADOPTED this 11th day of August, 1983.
ATTEST:
City Clerk of the City of Gran
Terrace and of the City Council
thereof.
Approved as to form:
City Attorney
Mayor of the CIty of Gran errace
and of the CIty Council thereof.
- 2 -
F MACKENZIE BROWN•
JOHN R HARPER'
IVAN L. HOPKINS
GEORGE W. MCFARLIN
EUGENE A. NAZAREK•
*A ►ROrESSIONAL CORPORATION
LAW OFFICES OF
BROWN 8 NAZAREK
2171 CAMPUS DRIVE. SUITE 330
IRVINE. CALIFORNIA 92715
47141 752-6494
August 3, 1983
City of Grand Terrace
22795 Barton Road
Grand Terrace, California 92324
Attn: Seth Armstead
Re: Environmental Evaluation
Civic Center Project
Dear Mr. Armstead:
LOS ANGELES 4213) S87-4755
SAN BERNARDINO 1714) 624-6360
SAN DIEGO 1619) 4S7-2376
RIVERSIDE (714) 359-5469
KFop I . t�
AUG 4 IM
:ITY OF GRAND TERRA(.,
With respect to completion of the Environmental evaluation of
the above -mentioned project by the City of Grand Terrace (the
"Agency"), I have enclosed the originals of the following
documents:
1. Resolution directing issuance of Negative Declaration,
Approving Project, Authorizing Notice of Determination
and Making Other Findings and Determinations.
2. Negative Declaration
(a) Attach copy of Initial Study
(b) Post at the office of the Agency for a
period of thirty (30) days
3. Notice of Determination
(a) Attach copy of the Negative Declaration
(b) Mail first class and postage prepaid to
County Clerk
(c) Post at the office of the Agency for a
period of not less than thirty (30) days.
LAW OFFICES OF
BROWN a NAZAREK
City of Grand Terrace
August 3, 1983
Page Two
4. Declaration of Filing and Posting of Negative
Declaration and Notice of Determination
(a) Return fully executed copy of Declaration
to this office for the transcript.
It is anticipated that the City Council will adopt the
Resolution at its meeting on August 11, 1983. If you have any
further questions on this matter, please do not hesitate to
contact this office.
Very truly yours,
Eug a A. Nazar
ClG�� K - �
ek
EAN:mdh
Enclosures
pqm
Ln
n
CITY OF GRAND TERRACE
22795 Barton Road
Grand Terrace, California 92324
NEGATIVE DECLARATION
CIVIC CENTER PROJECT
Lead Agency: City of Grand Terrace
(the "Agency")
Location of Project: City of Grand Terrace,
San Bernardino County, California
Description of The Project may be generally
Project: described as follows:
Construction of a Civic Center including
appurtenances and appurtenant work
together with costs of acquisition of
the site and other costs and expenses
incident thereto.
Findings and The Agency has made findings and
Determinations: determinations:
1. The Project will not be growth
inducing;
2. The Project has been adequately
addressed in prior environmental
evaluations;
3. The negative impacts of the Project,
if any, will be short-term during
the construction phase and can be
mitigated by proper construction
practices; and
4. The Project could not have a signifi-
cant effect on the environment.
Initial Study: A true and correct copy of the Initial
Study on the Project is attached hereto
and made a part hereof.
Mitigation Measures: Mitigation measures were not required for
the reason that the Project will not have
a significant effect on the environment.
Person to Contact: The name, address and telephone number
of the person to contact on any matter
incident to issuance of this Negative
Declaration is set forth as follows:
City of Grand Terrace
22795 Barton Road
Grand Terrace, California 92324
Attn: Seth Armstead
Documents: Copies of all documents incident to
issuance of the Negative Declaration
may be obtained, at the cost of repro-
duction, or inspected at the office
of the Agency.
DATED: , 1983.
CITY OF GRAND TERRACE
By:
Environmental Officer
2.
Date: Augustt 5, 1983
S AFFREPORT
C R A ITEM ( ) COUNCIL ITEM (X ) MEETING DATE: August 11, 1983
AGENDA ITEM NO. _Z_
SUBJECT: DONATION TO GRAND TERRACE WOMAN'S CLUB YEAR BOOK
Each Year the Grand Terrace Woman's Club publishes a Year Book
and requests that the City be included in the publication.
This item has been approved each year.
Attached is a letter from the Woman's Club requesting a donation
of $35.00 for this.
Funding is available for this in the Budget, under Non -Departmental
Expenses, No. 10-4190-220.
STAFF RECOMMENDS THAT COUNCIL:
APPROVE A $35.00 DONATION TO THE GRAND TERRACE WOMAN`S CLUB
BIRTHDAY YEARBOOK, WITH FUNDING TO BE FROM NON -DEPARTMENTAL
EXPENSES, NO, 10-4190-220.
ME;ac
GRAND cl�uo
o. Box 1166
C �A California 92324
-
.+
July 18, 1983
-
GRAND TERRACE CITY COUNCIL
Mr. Roy Nix
Mr. Tony Petta
'
Mrs. Barbara Pfennighausen
_=
Mayor Hugh Grant
=.
Mayor Pro-Tem Jim Rigley
Myrna Lindahl Erway, City Clerk
Seth Armstead, City Manager
_ 1
22779 Barton Road
Grand Terrace, California 92324
-4
----------------------------------------------
•
We wish to take this opportunity to "THANK YOU"
for your past support of the Grand Terrace Woman's
_
Club by advertising in our Year Book.
Enclosed is a copy of last year's ad. If you
_
wish to renew your ad, as is, the cost is
1/2 Page................................$35.00
If you want any changes - Just note them on the
enclosed copy and send copy with your payment,
made out to: G.T.W.C., to the above address.
'
Again, we thank you for your past support.
If you have any questions, please contact:
Frances Carter, Treasurer, 783-0107
'
or Clair Kidd, Ways & Means, 783-2176
r,V
AUG 4
.ITY Or GRAND TTERRA(;L
Awl �u
: ! For 74 years of continuous Community
- Service ... the following friends wish you
i HAPPY BIRTHDAY!
Congratulations G.T.W.C. for 74 ]haen
z i t years of Community Service and d
i Hugh Grant, Mayor, City of G.
r Jim Rigley, Mayor Pro-Tem
f City Councilmembers: Mr. Roy
Mr. Tony;
= Mrs. Barbara Pf
City Manager, Seth Armsteadi
City Clerk: Mryy`na°`1 ++ice Erw
City Hall Address: Bar
- - = Phone: 24-6621
Mr. and Mrs. Glenn ooley - 825-0366
Fund Raisers for S County Fed. Rep. Women
18
1
AIL AGENDA ITEM 91 5-4
Grand Terrace Planning Commission
MINUTES OF REGULAR MEETING
July 11, 1983
The regular meeting of the Grand Terrace Planning Commission was called to
order at the Terrace View Elementary School, 22731 Grand Terrace Road,
Grand Terrace, California, on July 11, 1983 at 7:00 p.m. by Chairman
Sanford L. Collins.
PRESENT: Sanford L. Collins, Chairman
Vern Andress, Commissioner
Winifred Bartel, Commissioner
Norman Caouette, Commissioner
Gerald Cole, Commissioner
Jerry Hawkinson, Commissioner
Ray Munson, Commissioner
Tim Serlet, Planning Staff
ABSENT: John McDowell, Vice Chairman (excused)
William De Benedet, Commissioner (excused)
PLEDGE OF ALLEGIANCE:
MINUTES:
PCM 83-36
Led by Jerry Hawkinson
The minutes of the regular meeting of
June 6, 1983, were approved as submitted.
Motion by Commissioner Caouette, seconded
by Commissioner Munson, and passed by a
7-0 vote to approve the minutes of June 6,
1983 as submitted.
Item No. 2 Reaffirm election of Chairman and Vice -Chairman per
Ordinance No. 28.
PCM 83-37
Motion by Commissioner Munson, seconded by Commissioner Cole, and passed
by a 7-0 vote to reaffirm the May 2, 1983, election of the Chairman and Vice
Chairman of the Planning Commission.
Item No. 9 Conditional Use Permit No. 83-2, Pet Shop at 22473 Barton Rd.
The applicant, Mr. Charles E. Wood, requested that this item be moved up on
the agenda due to a previous engagement. The Planning Commission granted
his request.
Chairman Collins reviewed the staff report and requested the applicant to
address the Commission.
z. •
Mr. Woods informed the Planning Commission that the Pet Store was currently
operating under a temporary occupancy permit granted by the City Council.
The occupancy permit was conditioned upon Mr. Woods obtaining a conditional
use permit and would be revoked if the conditional use permit were denied.
Mr. Woods also informed the Commission that he had a signed petition from
the surrounding businesses supporting his store. The pet store will provide
grooming services, but will not board animals.
Chairman Collins opened and closed the Public Hearing with no one speaking
for or against the project.
PCM 83-38
Motion by Commissioner Hawkinson, seconded by Commissioner Munson, and
passed by a 7-0 vote, to approve conditional use permit No. 83-2, including
the findings as written in the staff report, subject to the conditions recom-
mended by staff.
Item No. 3 Final Review and Approval of Civic Center Plans.
The Architect's representative was not present at this time and the item was
deferred until later in the evening.
Item No. 4 Barton/Mt. Vernon/Michigan Beautification
The Planning Commission discussed the staff report and requested more
information of Planning Staff.
PCM 83-39
Motion by Commissioner Cole, seconded by Commissioner Munson, and passed
by a 7-0 vote, to request Mr. Alex Estrada of the Planning Staff to give an
"in-depth" explanation of his staff report.
tem No. 5 Bicycle Motocross
Chairman Collins requested the staff to report on the field trip. Mr. Tim
Serlet of the Planning Staff reported that only four of the 15 questionnaires
requesting a convenient date for all to attend had been returned and the trip
had been cancelled.
Mr. Ernie Zampese, representing Riverside Highland Water Company, and the
grove owners, expressed his concern that the public water supply and adjacent
groves receive protection.
Mr. Tim Engle, proposed developer of the motocross, had not yet arrived at
the meeting, so Commissioner tabled discussion until later in the evening.
Grand Terrace Planning Commission
July 11, 1983 Page 2 of 7
yAr
PCM 83-40
Motion by Commissioner Munson, seconded by Commissioner Bartel, and passed
by a 7-0 vote, to make this agenda item 11-A and defer it until later in the
agenda.
Item No. 6 Landscaping Plan for Tracts 9772-2 and 9772
Mr. Tim Serlet, Assistant Planning Director, presented the staff report.
Chairman Collins opened and closed the Public Hearing with no one speaking
for or against the project.
PCM 83-41
Motion by Commissioner Hawkinson, seconded by Commissioner Caouette, and
passed by a 7-0 vote, to approve the landscaping plans for Tracts 9772-2 and
9772 as submitted.
Item No. 7 SB 821 FY 83-84 Pedestrian Bicycle Program
Mr. Tim Serlet, Assistant Planning Director, presented the staff report.
The Planning Commission discussed the relationship of this project to other
City projects.
PCM 83-42
.lotion by Commissioner Cole, seconded by Commissioner Munson, and passed
by a 7-0 vote, to approve the proposed sidewalk plan between Arliss Drive
and Victoria Street as submitted.
Item No. 8 Tentative Parcel Map No. 7984
Mr. Tim Serlet, Assistant Planning Director, presented the staff report.
Chairman Collins requested that the applicant or his representatives address
the Commission.
Mr. Gary Robinson, 22135 De Berry Street, stated he was the owner of the
property.
Commissioner Caouette questioned the applicant on the possibility of doing a
lot line adjustment with the property owner on the south, to obtain a more
buildable area.
Mr. Robinson replied that he has designed a building that will utilize the
proposed space.
Planning Commission of Grand Terrace
July 11, 1983 Page 3 of 7
Commissioner Caouette also expressed concern over the City's liability as
it relates to the existing retaining wall located in the City's right-of-way.
Commissioner Caouette questioned the applicant on the horses that are
currently kept on the property.
Air. Robinson stated he understands that he will not be allowed to keep
the horses if the lot split goes through and he will move them.
Chairman Collins opened the Public Hearing.
Mr. Bob Yeates spoke in regards to the right-of-way on Michigan and
De Berry Streets.
Chairman Collins closed the Public Hearing with no one speaking for or
against the project.
Commissioner Caouette requested an opinion from the City Attorney regarding
the creation of a sub -standard lot and regarding the City's liability for the
retaining wall.
PCM 83-43
Motion by Commissioner Munson, Seconded by Commissioner Hawkinson, and
passed by a 5-2 vote, to recommend approval of tentative parcel map 7984 to
the City Council, including the findings as written in the staff report and
subject to the conditions recommended by staff.
Commissioners Caouette and Cole voted in opposition to this motion.
Item No. 10 Request for Cabinet Shop Use in C-2 (CPD) District
12210 Michigan
Chairman Collins presented the staff report. The Commission discussed the
legality of the existing cabinet shop at 12210 Michigan Street.
Chairman Collins requested the applicant to address the Commission.
Judith Goldberg, President of Berrimark Corporation, the present owners
of the building, presented the Commission with a picture of the building
and addressed the building's unique design features.
Mr. Charles Smith, owner of the existing cabinet shop, explained the types
of tools used in a cabinet shop.
Bob Yeates, President-elect of the Grand Terrace Chamber of Commerce,
suggested that the Planning Commission review the CPD overlay on this
property.
Chairman Collins closed the Public Hearing.
Planning Commission of Grand Terrace
July 11, 1983 Page 4 of 7
The Commission discussed the alternatives presented by staff, along with
removing this parcel from the CPD overlay. The discussion involved the
City processing a zone change on the subject parcel.
PCM 83-44
Motion by Commissioner Caouette, seconded by Commissioner Andress,
and passed by a 7-0 vote, to recommend to the City Council that the
City process a zone change to remove the subject parcel from the CPD
overlay.
PCM 83-45
Motion by Commissioner Andress, seconded by Commissioner Caouette, and
passed by a 7-0 vote, to recommend that the City Council grant temporary
occupancy to the cabinet shop until the zone change is complete.
Item No. 11 Report on Non -Conforming Signs
Chairman Collins reported that the Chamber of Commerce had requested this
item be continued until August 1, 1983, to give them additional time to prepare
their presentation.
Chairman Collins opened the meeting for discussion from the floor.
Mr. David Terbest of Kelley-Terbest Insurance Agency expressed concern
that the Planning Commission seriously consider reviewing the Ordinance.
Mr. John Merryman requested that the City notify businesses about the sign
ordinance.
PCM 83-46
Motion by Chairman Collins, seconded by Commissioner Cole, and passed by
a 7-0 vote, to continue this item until the August 1, 1983, Planning Commission
meeting.
Item No. 3 Final Review and Approval of Civic Center Plans
Chairman Collins requested clarification of the staff report. Mr. Serlet
stated that this was to be the final review of the conceptual design plans
for the Civic Center.
Mr. Gaylord Christopher, the Architect's representative, explained the
design drawings and answered questions from the Commission.
PCM 83-47
Motion by Commissioner Cole, seconded by Commissioner Munson, and passed by
a 6-1 vote, to approve the preliminary design sketches as submitted by the
Architect and request the Architect to present color samples at a future meeting.
Planning Commission of Grand Terrace
July 11, 1983 Page 5 of 7
Chairman Collins voted in opposition to this motion.
Item No. 11-A Bicycle Motocross
Chairman Collins inquired if Mr. Engle had arrived. He had not.
There was a brief discussion among the Commissioners regarding the City
Council's attitude toward the motocross.
Motion by Commissioner Hawkinson to approve the Motocross plan as submitted
died for lack of a second.
Chairman Collins, with the concurrence of the Planning Commission, directed the
staff to prepare a report stating the Commission's concerns for the Motocross.
Item No. 11-B Waiver of Conditions SA 83-3, Restaurant at 22400 Barton Rd.
Mr. John Merryman approached the Planning Commission and requested a waiver
of condition number 7 of his site approval (SA 83-3) . Mr. Merryman had applied
for a conditional use permit and site approval to operate a restaurant at 22400
Barton Road. The conditional use permit was approved on March 21, 1983, with
the condition that a light be provided at the entrance to the parking lot. Subse-
quently, the site plan was approved on April 4, 1983, with the condition that
two lights be placed in the parking lot.
Mr. Merryman felt that installing two lights placed an unreasonable hardship
on his business since he was only leasing the site. He would comply with
all conditions of the use permit, if condition number 7 of SA 83-3 could be
waived.
There was a brief discussion between the Commissioners and Mr. Merryman as
to what occurred at the Commission meetings of March 21 and April 4.
PCM 83-48
Motion by Chairman Collins, seconded by Commissioner Andress, and passed
by a 7-0 vote, to approve Mr. Merryman's request for waiving condition
number 7 of SA 83-3 and reinstating condition number 1 of UP 83-1 upon
receipt of a letter by the Planning Department requesting such a waiver.
Item No. 12 Status Report of General Plan Update
Mr. Paul Secord of Dale Beland and Associates reviewed the draft elements
that had been presented thus far and indicated that the Master and Environ-
mental Assessment will be coming out within a week.
Mr. Secord reviewed the proposed land -use designations on a triangular
section of property currently Zone A-1, in the southerly portion of the City,
and a triangular portion, currently zoned A-P, northerly of Barton and
easterly of Preston.
Planning Commission of Grand Terrace
July 11, 1983 6 of 7
There was a discussion between the Planning Commission, Mrs. McCrory, and
Mr. Secord regarding the zone changes and consistency with the General
Plan.
Mr. John Starner of CG Engineering presented the various freeway alternatives
and gave a brief analysis of each.
Adjournment
Chairman Sanford L. Collins adjourned to a Public Workshop session on
July 25, 1983 at 7:00 p.m. in City Hall Building No. 4, 22795 Barton Road,
Grand Terrace.
The meeting was adjourned at 10:40 p.m.
Respectfully submitted by:
Joseph Kicak, Planning Director
Grand Terrace Planning Commission
July 11, 1983
Appr e
Sa f rd L. Collins, Chairman
7 of 7
Date: 8/2/83 �)
S11?-AFF REPOIR12.234
C R A ITEM ( ) COUNCIL ITEM (X) MEETING DATE: August 11, 1983
AGENDA ITEM NO.
SUBJECT: General Plan Amendment
A rough draft of the General Plan Amendment for the City of Grand Terrace
has been completed by the consultant, Beland and Associates. The Planning
Commission as well as the City Council received information at certain informal
sessions on this General Plan.
The next study session, based on the schedule presented by the consultant,
should take place on the 15th of August, 1983. The Planning Commission has
requested that this study session be a joint study session with the City
Council.
This is to advise the City Council that, unless there are objections to that date,
a joint study session has been scheduled for August 15, 1983 at 7:00 p.m. at
Terrace View Elementary School.
Please advise the staff if the date, as proposed, is convenient. If not, an
alternate date should be suggested as soon as possible. As it now stands,
the first public hearing on the general plan amendment would take place
at the regular meeting of the Planning Commission on September 12, 1983.
JK /Ibk
Date: 8/2/83 y_ �/1
STIkFF
REPORT
1 12.51
C R A ITEM ( ) COUNCIL ITEM (X) MEETING DATE: August 11, 1983
AGENDA ITEM NO. S
SUBJECT: For Your Information Sign Ordinance
Sometime ago, the City Council directed the staff to have Planning Commission
review the present sign ordinance, specifically Chapter 23 of the Zoning Code.
The Planning Commission has received some input at their regular meeting of
July 11 from the Chamber of Commerce, with a request to reconsider this
at their regular meeting of August 1, 1983. At that meeting, the Planning
Commission once again requested that this matter be continued until the
Planning Commission meeting of September 12, 1983.
JK /Ibk
GRAND TERRACE4PSTORICAL & CULTURAL AjWVITIES COMMITTEE
Minutes of Meeting of August 1, 1983
CO ANCTL AGAWITEM it S�
The meeting was called to order by Chairman Barbara Mathews at 7 PM.
Those present were Barbara Bayus, Ann Petta, Betty Duarte, Irene Mason,
Hannah Laister and -Barbara Mathews.
The Secretary's report was read and accepted with one change - the date
of the Country Fair should have been November 5, 1983. The date of the
newspapers to be bound was questioned by Ann. Barbara will check this
before that change is made. The Treasurer's report was the same as
last month.
We were presented with a picture for our photo album of the Motto contest
winner by John McGannon's mother. He is being awarded his prize by the
Council.
Flag: We are having a problem having a City flag made. City Council
changed the size from 42" to 3' x 5'. Barbara and Ann have contacted
several concerns in regard to preparation. Randy Anstine is now doing
some checking.
Theater: Ann found John Phane's address and made four phone calls, with
no luck. The letter from the City went out to him. There has been no
response so far - we will keep checking.
Art Theide: There has been no answer to our letter but we will wait until
the September meeting before we take fur ther action.
Irene is checking into the cost of binding our old newspapers and will give
her report at the September meeting.
Fall Festival: Barbara and Betty are working hard at this. Barbara gave
a report of all her ideas for a country fair and asked for suggestions and
comments from the committee. The November 5th date has been confirmed
for the entire Community Center. The San Bernardino Health Department
will have to be contacted for the food portion, Barbara will ask the City
Council to waive the business license, flyers are being prepared, letters
of entry will go out with the sewer bills. More discussion at next month's
meeting.
We are requesting City Council, Staff and the Mayor to be made aware that
volunteer committee members are having to wait until 11 PM to make their
reports at the Council meetings. Cannot a time be arranged so that these
volunteers can make their reports between 7 PM and 7:30 PM so that they
can get home at a reasonable time.
'iTY OF GRAND TERRA(.,
f
.1
August 1, 1983
Page #2
The committee was asked to think of ideas, etc., for the anniversary
display for the Council meeting at the end of November.
We will try to find out who owns the warehouse on Barton Road across
from Stator Brothers and whether it has any historical value. Is it
worth restoring, could it be made into a theater or a muesum. This
motion was made and approved.
The meeting was adjoured at 8:20 PM. The next meeting will be the
second Monday in September due to the Labor Day weekend, September
12th, 1983.
Respectfully submitted,
("I �L.�
Hannah Laister,
Secretary
S1*AFF REPMT C�5�
C R A ITEM ( ) COUNCIL ITEM ( X) MEETING DATE: 8-11-83
AGENDA ITEM NO. 5K(l)
SUBJECT: Voting Delegate & Alternate - League of Cities Annual Conference
Each year the cities are requested to designate a Voting
Delegate and Voting Alternate for the League of California
Cities' Annual Conference. These selections are requested
in advance to allow time to review the material which will
be considered at the Conference.
Councilman Nix has indicated he will try to attend this
Conference, as well as the City Manager. The City Clerk
also included this Conference in her budget.
STAFF RECOMMENDS THAT COUNCIL:
DESIGNATE A VOTING DELEGATE AND VOTING ALTERNATE FOR THE
LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE TO BE HELD
IN SAN FRANCISCO OCTOBER 2-5.
ME
i
fo
Leawe of Cali" m1a Cities
Sacramento, California JUL � 19
June 24 1983
TO: THE HONORABLE MAYOR AND CITY COUNCIL
RE: DESIGNATION OF VOTING DELEGATE FOR LEAGUE ANNUAL CONFERENCE
Deae City Official:
The most important aspect of the Annual Conference is the General Business Session at
which time the membership takes action on conference resolutions. It is especially
important during these times of uncertainty for California cities to take the initiative in
developing positive programs for the future. Annual Conference resolutions will guide
cities and the League in our effort to improve the quality, responsiveness and vitality of
local government within this state. All cities should be represented at the Business
Session on Wednesday morning, October 5 at 10:00 a.m. in the San Francisco Hilton Hotel.
To expedite this important policy -making meeting, each City Council should designate a
voting representative and an alternate who will be present at the Business Session. The
League Constitution provides that each city is entitled to one vote in matters affecting
municipal or League policy. A voting card will be given to the city official designated by
the City Council on the enclosed "voting delegate form."
If the Mayor or a member of the City Council is in attendance at the Conference, it is
expected that one of these officials will be designated as the voting delegate. However, if
the City Council will not have a registered delegate at the Conference but will be
represented by other city officials, one of these officials should be designated the voting
delegate or alternate.
Please forward the enclosed "voting delegate form" to the Sacramento office of the
League at the earliest possible time, so that the proper records may be established for the
Conference. The voting delegate may pick up the city's voting card in the League
Registration Area, California Room, Ballroom Level, San Francisco Hilton Hotel.
If it becomes necessary for the voting delegate and the designated alternate to leave the
Conference, the card may be transferred to another official from the same city, providing
the transfer has been cleared with the Credentials Committee, which will be responsible
for distributing voting cards.
It is suggested that the Mayor and all Council Members from a given city try to sit
together at the Business Session so that, if amendments are considered, there may be an
exchange of points of view and a consensus arrived at before the city's vote is cast.
Your cooperation in returning the attached "voting delegate form" as soon as possible will
be appreciated.
Don Benninghoven
Executive Director
DB:nI
Attachment
...over...
CGt;FEFENCE FEGISTFATICN OFFICE HEADQUARTERS SOUTHERN CALIFORNIA OFFICE
1400 K STREET SACR/-!^ENTO 95614 :.n�sF '�F E�:c TE C^. LSE. V-G-. _ -
(91E, 444-E700
Important Dates for Annual Conference Resolutions
July 1 - Sept. 9 — Cities designate Voting Delegate and Alternate, return form to League
August 19 — Deadline for submitting Resolutions to the League Office
Sept. 13 — Annual Conference Resolutions distributed to all cities
Sept. 13 - Oct. 2 — City officials consider Resolutions and, where needed, city councils
take action on Resolutions
Oct. 2-5 — Voting Delegates pick up voting card (California Room, San Francisco
Hilton)
Oct. 2 — Policy Committees hold Hearings on Resolutions (San Francisco Hilton
& Hyatt Union Square)
Oct. 4 — General Resolutions Committee Hearing (San Francisco Hilton Hotel)
Oct. 5 — General Assembly (San Francisco Hilton Hotel)
Date. 7/28/83
SII�FF REP
C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: AUGUST 11, 1983
AGENDA ITEM NO.
SUBJECT: STREET SWEEPING
During the regular meeting of July 14, 1983, Council directed staff to review the
existing street sweepinq program. The current street sweeping program consists of
two separate activities: Inland Power Sweeping sweeps the streets; and the
Sheriff's Office ticketing vehicles which obstruct efficiency.
Inland Power Sweeping's performance has been consistently superior throughout our
current contract period. The contractor has performed according to City
specifications and per the contract. The contractor has done a good job of managing
and maintaining equipment and personnel. The contractor has been able to meet the
task of keeping costs low by keeping equipment availability and performance on the
streets high. Staff has reviewed the operation of the present contractor and has
determined that the contractor has well -trained mechanics, well-equipped maintenance
shop, suitable equipment housing, well -trained operators, thorough knowledge of
terrority assignment, and excellent record -keeping practices. It is especially
important to remember that residential streets are swept only once a month, in lieu
of once a week as some cities do. A lot of debris can accumulate in one months
time. In the last seven months IPS has experienced eight rain days and 15 hours
down time, for which IPS was not paid. The City is only charged for the time spent
on those streets that were swept.
IPS is currently making four trips to the dump each and every Tuesday. This
averages approximately 10 tons of dirt and debris removed from this City's streets
each and every week or 40 tons a month. The wind created by the movement of
automobiles moves most street dirt to the gutters adjacent to curbs. The curb tends
to act as a wall or barrier preventing further lateral movement of most of the
dirt. Cars parked along the curbs interfere seriously with the sweeper; where there
is continuous heavy parking there is no completely feasible method to achieve clean
streets. If a street is free, or almost free, of parked vehicles at a certain time
of day or night, the problem is relatively simple to solve because the cleaning is
then scheduled accordingly. Of the cities that staff contacted all expressed
problems regarding parked vehicles. Many cities are finding street sweeping
expensive and difficult to carry out due to parked vehicles.
Washing the streets with water discharged from a high pressure tank truck has been
suggested as an alternative to sweeping. Street washing is often used in
conjunction with sweeping. When used after sweeping, its purpose is to remove or
float the remaining fine dirt, which is then washed downstream. The result is
usually a very clean appearance where the pavement is continuous and in good
condition. However, the impact on the receiving water body at the low end may be
undesirable, and a street cleaninq problem may be converted into a water pollution
problem. Flushing the street in lieu of sweeping appears not to be feasible here in
Grand Terrace. Currently, the sweeper removes on the average'of 10 tons of dirt and
STAFF REPORT --STREET SWEEPING
Page 2
August 11, 1983
debris per week. If the City flushed the streets instead of sweeping, 10 tons of
dirt and debris, or 40 tons per month, will be deposited on the low end of the City
or in the City's storm drains. In addition, flushing tends to cause more aesthetic
problems than sweeping. Residents will complain when the pumper washes dirt and
debris onto their cars, grass, driveways, and sidewalks. Flushing is generally -
considered a supplementary cleaning technique that requires other cleaning (usually
machine sweeping) for acceptable results.
City Ordinance No. 63 prohibits the parking of vehicles on Tuesdays from 6 a.m. to 2
p.m. Its purpose is to allow the street sweeper access to the curb. Ordinance No.
63 was adopted in reaction to citizen complaints about parked cars robbing the City
of the sweeper's effectiveness. On April 14, 1983, City Council directed staff to
stop giving warnings. Council directed that staff was to contact the Sheriff's
Office and to rigidly enforce the street sweeping ordinance. Further, Council
directed that exemptions were not to be issued. As of July 21, 1983, there have
been 499 parking tickets issued. The majority of these are for violation of City
Ordinance No. 63.
The code enforcement office has received mixed reaction to the program. Comments
range from total disagreement to "I can see why it's necessary, but why $12?" Some
citizens feel a need for additional signs scattered throughout their areas. Staff
has also received compliments to the effect that the program has allowed the sweeper
to be more effective in keeping our City clean.
The deputies involved with the program are reporting approximately the same number
of vehicles each week --somewhere in the neighborhood of 30 vehicles a week. It is
not currently possible to estimate what numbers were left on the street prior to the
adoption of Ordinance No. 63. The deputies report a secondary benefit of
enforcement of this ordinance. It assists them in identifying the parked vehicles
that have become fixtures in some neighborhoods.
It should be noted that on July 14, 1983, City Council amended its directions to the
Sheriff's Office. The current policy is to ticket during those hours set aside for
sweeping any vehicle parked on the street prior to the street sweeper's appearance
on a street, or any vehicle which the sweeper's marks indicate caused him to go
around. The deputy is now using his own discretion and is not ticketing cars parked
where physical evidence indicates the sweeper has already been.
The following discussion is based on the assumption we are going to continue with
the street sweeping program. Using that as a basis, some of our alternatives are:
1. Continue our current program.
2. Erect additional signs. Such a program would cost approximately $65 a sign or
approximately $13,000. The proposal is to erect a sign at the entrance to each
street and a few additional signs placed periodically along collectors and
arterial streets.
STAFF REPORT --STREET SWEEPING
Page 3
August 11, 1983
3. Reduce the fine from $12. Is the ticket and fine to serve as a reminder or as a
penalty? Any fine must include a $2 state surcharge for the construction of
correctional facilities.
4. Eliminate Ordinance No. 63. Once or twice a year, staff can include reminders
requesting voluntary cooperation in the utility billing for wastewater
treatment.
Staff recommends that the Council:
A. DIRECT STAFF TO BRING A SPECIFIC PROPOSAL FOR ADDITIONAL SIGNS FROM THE ORIGINAL
SIGN COMPANY BACK TO COUNCIL FOR APPROVAL AND APPROPRIATION OF FUNDS.
B. AMEND THE BAIL SCHEDULE TO REFLECT $7 AS THE FINE FOR ORDINANCE NO. 63.
TC:RA: 10
Date: 8/2/83
STAFF12-10.1014
C R A ITEM ( ) COUNCIL ITEM (X ) MEETING DATE: August 11, 1983
AGENDA ITEM NO.
SUBJECT: Bicycle Motocross
The Planning Commission at their regular meeting of July 11 reviewed the plans for the
proposed motocross. During that review, Mr. Tim Engle was to be present. Due to
circumstances beyond his control he was unable to appear before the Planning Com-
mission and, therefore, they continued the matter to their regular meeting of
August 1.
At that meeting, after general discussion between Mr. Tim Engle, the Planning Commis-
sion has recommended to the City Council that the present location be abandoned. The
major concerns with respect to that location are as follows:
1) Adequate parking facilities. The Planning Commission was concerned that at the
present time there are only 23 parking spaces being provided. at that site. Mr.
Engle stated that the number of cars could vary and could be considerably higher
than the 23 provided for. In fact, he stated that there could be as many as 100
cars.
2) The Commission was concerned with respect to the number of people that could
possibly attend the event and the provisions for adequate accommodations for that
type of crowd at that location.
3) It was stated that the motocross events generally draw participants from other
areas. During the discussion with Mr. Engle, it was pointed out by Mr. Engle
that the participation in the events by the residents of Grand Terrace could be
as little as 25 percent of the total number of participants. - -- -
Planning Commission felt that the proposed expenditures by the City of Grand Terrace
for such facility benefitting mostly out of town participants unwarranted.
4) Concern was expressed over the protection of adjacent properties in the immediate
future. This included the adjacent orange groves as well as the water supply to
the City of Grand Terrace. Water supply is of concern primarily because of the
existing reservoir and the proposed reservoirs to be located directly above the
proposed motocross.
5) The Commission voiced an opinion that in the near future, with the tentative tracts
already approved on the adjacent properties, new and high quality homes will be
constructed immediately adjacent to the proposed facility. It was felt that this
facility could potentially detract from the value of the homes and may cause liability
to the City with respect to the de -evaluation of the properties.
The Planning Commission, therefore, recommends to the City Council:
THAT THE IDEA OF THE MOTOCROSS IN ITS PRESENTLY PROPOSED LOCATION BE
ABANDONED BY THE CITY COUNCIL.
JK /Ibk
1 i i0R3
COUNC GENDA ITEM a ,� CAIL F. 2434043�
689CELL -CRETE CORPORATION UTAH - 023612 ems• 2524 North San Gabriel Boulevard • Rosemead, California 91770
AA_- fl'fla Applicators (213) 283-9201
130 Sunset Boulevard • Hayward, California 945,41
(415) 357-0350
August 1, 1983
His Honor the Mayor and
The City Council of
The City of Grand Terrace
22795 Barton Road
Grand Terrace, Ca. 92324
Dear Members,
On Saturday, July 30, 1983, I had the occasion to be present
at Terrace Hills Community Park during the program of the AAU
Regional Swimming Decathalon sponsored by the Grand Terrace
Swim Club. Among the duties,volunteer work assisting the Club-'s
program which included parking problems and direction. It was
estimated that at least 1,000 persons attended the event from
cities both in Riverside and San Bernardino Counties.
Parking spaces were at an acute premium. I told an elderly
couple who were visiting from Hemet, Ca. to park in one of the
Handicapped parking spaces at the Parksite. Another couple, a
local resident of Grand Terrace, who was an official 'Timer' in
the evnt was also directed to park in a Handicapped Zone. He had
equipment and supplies to unload and carry to the Swimming --Pool. _
I told both parties I would speak to the Deputy on duty to request
him to allow the parking inasmuch as they did not have leagal
authorized Handicapp Stickers. Before I could locate the Deputy he
wrote two citations for violation of the law on both vehicles.
The Deputy stated that he could not circumvent the violation by
my tequest. Only the City could waive the Tickets by just not
sending them to the Court. Otherwise I would have to appear in
Court.
I do not feel that these citizens should pay the fine of $52.00
each as I told them they could park in the spaces. Therefore I am
assuming full responsibilty for the violations. Therefore I am
hereby requesting the Council Action regarding waiving the two
citations,- Otherwise I will pay the fines.
Respectfull ,
D ck Rollins
22700 DeBerry St.
Grand Terrace, Ca. 92324
rhr.
S-&AFF REPMT
C R A ITEM ( ) COUNCIL ITEM ( X) MEETING DATE: August 11, 1983
AGENDA ITEM NO.
SUBJECT: INTERSECTION STREET LIGHTING
Staff has received a request for the installation of a street light at the
intersection of Desoto Street and Mt. Vernon Avenue. Mr. Richard Luckman,
22411 DeSoto, made the request. A new street light is estimated to cost
between $750 and $900. The intersection is currently unlit, with the nearest
lights being at the corner of DeBerry Street and Mt. Vernon Avenue. An
additional light is in the middle of the block on DeSoto between Mt. Vernon
Avenue and Mirado Avenue.
Staff requests that the Council:
GIVE GUIDANCE TO STAFF ON HANDLING REQUESTS FOR ADDITIONAL LIGHTING
(1) AT INTERSECTIONS AND (2) MIDBLOCK.
TC:lo
94
Date: 8/2/83 C.�f�^
STA"'FF
REPORT
12 10. 1015
C R A ITEM ( )
AGENDA ITEM NO.
COUNCIL ITEM (X )
MEETING DATE: August 11, 1983
SUBJECT: Barton Road/Mt. Vernon/Michigan Beautification
The staff, for the regular meeting of August 1, 1983, prepared a packet for the Planning
Commission outlining the chronology of the activities that have taken place with respect
to beautification of Barton/Mt. Vern,)n and Michigan.
Based on the facts, it appears that the City Council referred the beautification plan for
the above streets to the Planning Commission. As you recall, Mr. Gary Miller was
retained by the City to prepare a landscaping plan for such beautification. The plans
were prepared, reviewed by the City Council, as well as the Planning Commission. It
appeared that the plans which were submitted did not address in sufficient detail the
issues of beautifying the three streets. The City Council requested a proposal from
Mr. Miller for a complete set of plans for such beautification. The proposal was received.
It was in the amount of $16, 400. At that point in time the City Council turned this
matter over to the Planning Commission.
The Planning Commission held an informal meeting on the plans that were previously
submitted by Mr. Miller. Those plans proposed median islands in Barton Road. An
I
nformal public hearing was held by the Planning Commission on the proposed plan on
September 13, 1982. At that meeting, ten people appeared before the Planning Commission,
eight of whom were very much opposed to the median strips in Barton Road. At that
point the project was abandoned.
In our staff report for the August 1, 1983, meeting of the Planning Commission, we
pointed out to the Commission that the City Council has budgeted $75,000 in this fiscal
year for the beautification of Barton, Mt. Vernon and Michigan.
A question from the audience arose as to the need for the plans for beautification of
Michigan since Michiqan is being studied in conjunction with our circulation element to
determine the ultimate width. Therefore, it was felt that until such time as the ultimate
width of Michigan is determined, that no plans for beautification be prepared.
The Planning Commission, after considering all of these facts, :is recommending to the
City Council that the City Council:
AUTHORIZE THE PREPARATION OF THE BEAUTIFICATION PLANS FOR BARTON AND
MT. VERNONAL THESE PLANS ARE TO BE PRESENTED TO THE PLANNING COMMISSION
FOR THEIR CONSIDERATION AND ULTIMATE RECOMMENDATION TO THE CITY COUNCIL.
JK /Ibk y