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08/25/1983-.x TERRACE VIEW ELEMENTARY SCHOOL 22731 Grand Terrace Road Y Re CITY OF GRAND TERRACE REGULAR COUNCIL MEETING s AGENDA AUGUST 25, 1983 5:30 P.M. * Call to Order * Invocation - Reverend Bryce Pelren, Inland Empire Church of the Nazarene * Pledge of Allegiance * Roll Call COMMUNITY REDEVELOPMENT AGENCY 1. Approval of Minutes (8/11/83) 2. Approval of Check Register No. CRA082583 3. Status Report - Civic Center/Fire Station A. Revised Schedule - Civic Center B. Emergency Generator Wiring 4. Redevelopment Implementation Strategy -Phase III (Alternative Development Opportunities) 5. Tax Increment - San Bernardino Valley Municipal Water District ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE REGULAR CITY COUNCIL MEETING 1. Items to Add/Delete 2. Approval of Minutes (8/11/83) (8/17/83) 3. SPECIAL PRESENTATION Group W CATV (David Jones) 4. PUBLIC PARTICIPATION - Staff Recommendations Council Action Approve Approve Approve Approve Approve 4 COUNCIL AGENDA AUGUST 25, 1983 Page 2 of 3 5. CONSENT CALENDAR IThe following Consent Calendar items are expected to be routine & non -controversial. They will be acted upon by the Council at one time without discussion. Any Council Member, Staff Member, or Citizen may request an item be removed from the Consent Calendar for discussion. A. Approval of Check Register No. 082583 B. Appropriate $1,500 to Line Item 11-4913-255 from 6/30/84 Balance Forward for Barton Rd. Fencing between Arliss & Mt. Vernon C. Approve Certificate of Commendation for Dr. Gerald A. Smith D. Appropriate $1,000 to Line Item 10-4190-265 from 6/30/84 Balance Forward for Membership in y� "Toward Utility Rate Normalization" ( TURN) E. A RESOltI ION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, ADOPTING PROCEDURES & GUIDELINES FOR IMPLEMENTATION OF THE CALIF. ENVIRONMENTAL QUALITY ACT OF 1970 & STATE EIR GUIDELINES & ESTABLISHING TIME LIMITS FOR COMPLETING ENVIRONMENTAL EVALUATION OF PROJECTS DESCRIBED IN SECTION 21065(c) OF THE PUBLIC RESOURCE CODE. F. A RESOLCITION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, SUPPORTING ASSEMBLY CONSTITUTIONAL AMENDMENT NO. 35 (ACA 35). �11 G. A RESOLUTION dF'THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, CHANGING & RENAMING "CENTER CITY COURT" TO "CITY CENTER COURT." H. Authorize Mayor to Execute Hold Harmless Agreement with Bill DeBenedet & Ernie Zampese for Parking During -Fire —Station Dedication— Ceremony on 9/11/83 I. Confirm CRA Action to Approve Civic Center Revised Schedule Dated August 10, 1983 J. Confirm CRA Action Relative to Tax Increment for San Bernardino Valley Municipal Water District 1 COS` NCIL- AGENDA AUGUST 25, 1983 Page 3 of 3 Staff" Recommendations Council Action K. Approve Councilman Nix, City Manager & City Clerk Attending League of Calif. Cities Annual Conference in San Francisco, Oct. 2-5 L. Authorize Transferring $60.00 into Line Item 10-4120-140 and $257.00 into Line Item 10-4125-140 from 6/30/84 Balance Forward for Fringe Benefits 6. ORAL REPORTS A. Planning Commission B. Parks & Recreation Committee C. Historical & Cultural Activities Committee D Crime Prevention Committee E. Emergency Operations Committee F. Police Chief G Fire Chief H. City Engineer I. City Attorney J. City Manager K. City Council 7. UNFINISHED BUSINESS A. Street & Storm Drain Maintenance Contract B. Annual Park Maintenance Contract C. Barton Rd. Right -of -Way Acquisitions ADJOURN NEXT REGULAR MEETING - THURSDAY, SEPT. 8, 1983 AGENDA ITEM REQUESTS FOR THE 9/8/83 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY 12:00 NOON ON WEDNESDAY, 8/31/83. jApprove jApprove Approve Approve rim PEP")ING CRA APPROVAL J AUG 2 51983 CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY CRA AGENDA ITEM NO. / REGULAR MEETING - AUGUST 11. 1983 The regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Terrace View Elementary School, 22731 Grand Terrace Road, Grand Terrace, California, on August 11, 1983, at 5:30 p.m. PRESENT: Hugh J. Grant, Chairman Jim Rigley, Vice Chairman Tony Petta Roy W. Nix Barbara Pfennighausen Seth Armstead, Executive Director Ed Clark, Treasurer Ivan Hopkins, Attorney Myrna Erway, Secretary ABSENT: None APPROVAL OF MINUTES - JULY 28, 1983 CRA-83-86 Motion by Mrs. Pfennighausen, Second by Mr. Nix, ALL AYES, to approve the Minutes of July 28, 1983 as presented. APPROVAL OF CHECK REGISTER NO. CRA081183 CRA-83-87 Motion by Mr. Nix, Second by Mr. Petta, ALL AYES, to approve Check Register No. CRA081183 as presented. APPROVAL OF WARRANTS - FIRE STATION EQUIPMENT, The Executive Director recommended approval of the subject warrants, which were deleted from Check Register No. CRA072883, pending clarification. Stated the warrants were payment for equipment which was included in the $7500 budget allocation for furnishing the Fire Station, included in the FY 1982-83 Budget under Line Item 22-4914-400. The California Department of Forestry submitted a written justification for Agency review7. CRA-83-88 Motion by Mrs. Pfennighausen, Second by Mr. Rigley, ALL AYES, to approve Check Nos. 1245 and 1246, which were included in Check Register No. CRA072883. Page 1 CRA - 8/11/83 EMERGENCY GENEOR WIRING - FIRE STATION The Executive Director advised the wiring for the emergency generator was deleted from the Fire Station specifications, pursuant to Mrs. Pfennighausen's request, since she felt this item could be completed for less than $3,100. Questioned if bids should be requested in order to complete the installation. Mrs. Pfennighausen stated she still feels $3,100 is excessive to complete the wiring of equipment which is 15-20 feet from the electrical source, since the necessary boxes and circuit breakers are included. Requested a breakdown of how much wiring will be required and the estimated hours to complete the installation prior to awarding a contract for this project. CRA-83-89 Motion by Mr. Petta, Second by Mr. Nix, ALL AYES, to direct Staff to request bids for the emergency generator wiring. ADJOURN - The regular meeting adjourned at 5:38 p.m. The next regular meeting will be held August 11, 1983. Respectfully submitted, Secr ry APPROVED: Chairman Page 2 CRA - 8/11/83 m COMMUNITY REDEVELOPMENT AGENCY PENDING PAGE 1 of 2 PAGES C�;A APPROVAL, CITY OF GRAND TERRACE CRA AGENDA ITEM NO. � ..._ ___ . AUG. 25, 1983 CHECK REGISTER NO. CRA082583 CHECK NO. OUTSTANDING DEMANDS AS OF AUG. 25, 1983 *(1) P1255 KICAK & ASSOCIATES FIRE STATION $ 1,033.20 GENERAL ENGINEERING 25.00 MOTOCROSS 46.40 BARTON RD/MT VERNON BEAUTIFICATION 132.90 TRAFFIC FLOW PLAN 1,224.90 MASTER PLAN STORM DRAINS 2,187.48 TOTAL KICAK: 4,649.$$ (2) P1256 DEFERRED COMPENSATION PLAN MEDICAL INS. FOR GRANT & PETTA, DEFERRED COMP. NIX,AUG. 1983 350.00 (3) P1257 JIM RIGLEY AGENCY DIRECTORS' FRINGE AUG. 1983 150.00 (4) P1258 ROY NIX AGENCY DIRECTORS' FRINGE AUG. 1983 100.00 (5) P1259 BARBARA PFENNIGHAUSEN AGENCY DIRECTORS' FRINGE AUG. 1983 150.00 (6) P1260 B & Z TRUCK BODIES RESCUE SQUAD BODY, ACCESSORIES & INSTALLATION ;- 11,673.77 (7) P1261 CASUAL LIVING TABLE, BENCHES, CHAIRS, FOR OUTDOOR USE AT FIRE STATION 488.09 (8) P1262 LEES BARS'N STOOLS THREE STOOLS FOR USE AT KITCHEN COUNTER AT NEW FIRE STATION 342.87 (9) P1263 MUNICIPAL SERVICES, INC. PREPARATION OF G.T. REDEVELOPMENT IMPLEMENTATION STRATEGY FOR JULY, 1983, BAL. $10,000.00 5,000.00 (10) P1264 PATTON DESK CITY DESK, CHAIRS, CONFERENCE TABLE, FOLDING TABLES, ACRILIC FLOOR PADS, STENO CHAIR, FOLDING CHAIRS FOR USE AT NEW FIRE STATION. 2,427.98 (11) P1265 SAN BERNARDINO MUNICIPAL VALLEY PER AGREEMENT SIGNED WITH S.B.M.W. CRA TO PAY WATER 2.4194% OF REVISED SECURED TAXES RECEIVED FROM COUNTY. 1 3,996.40 (12) P1266 SECURITY PACIFIC NAT'L BANK MEETING CRA SEMINAR IN ANAHEIM,DUARTE & MICHOWSKI. 16.81 (MASTERCHARGE) (13) P1267 THE SOFA FACTORY SOFA, END TABLES, RECLINERS, LAMPS FOR USE IN NEW FIRE STATION. 1,899.98 TOTAL: $ 31,245.78 C A I G ERTIF Y THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CRA LIABILITIES HAVE BEEN p,U DITED B Y ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF CRA. EpW� ARD R . CLARK t TREASURER *CHECKS RELEASED PRIOR TO CHECK REGISTER APPROVAL A PAGE 1 of 2 PAGES COMMUNITY REDEVELOPMENT AGENCY PENDING CRA APPRO AL h CITY OF GRAND TERRACE CRA AGENDA ITEM NO. AUG. 25, 1983 CHECK REGISTER NO. CRA082583 CHECK NO. OUTSTANDING DEMANDS AS OF AUG. 259 1983 *(1) P1255 KICAK & ASSOCIATES FIRE STATION $ 1,033.20 GENERAL ENGINEERING 25.00 MOTOCROSS 46.40 BARTON RD/MT VERNON BEAUTIFICATION 132.90 TRAFFIC FLOW PLAN 1,224.90 MASTER PLAN STORM DRAINS 2,187.48 TOTAL KICAK: 4, i1 (2) P1256 DEFERRED COMPENSATION PLAN MEDICAL INS. FOR GRANT & PETTA, DEFERRED COMP. NIX,AUG. 1983 350.00 (3) P1257 JIM RIGLEY AGENCY DIRECTORS' FRINGE AUG. 1983 150.00 (4) P1258 ROY NIX AGENCY DIRECTORS' FRINGE AUG. 1983 100.00 (5) P1259 BARBARA PFENNIGHAUSEN AGENCY DIRECTORS' FRINGE AUG. 1983 150.00 (6) P1260 B & Z TRUCK BODIES RESCUE SQUAD BODY, ACCESSORIES & INSTALLATION ;-11,673.77 (7) P1261 CASUAL LIVING TABLE, BENCHES, CHAIRS, FOR OUTDOOR USE AT FIRE STATION 488.09 (8) P1262 LEES BARS'N STOOLS THREE STOOLS FOR USE AT KITCHEN COUNTER AT NEW FIRE STATION 342.87 (9) P1263 MUNICIPAL SERVICES, INC. PREPARATION OF G.T. REDEVELOPMENT IMPLEMENTATION STRATEGY FOR JULY, 1983, BAL. $10,000.00 5,000.00 (10) P1264 PATTON DESK CITY DESK, CHAIRS, CONFERENCE TABLE, FOLDING TABLES, ACRILIC FLOOR PADS, STENO CHAIR, FOLDING CHAIRS FOR USE AT NEW FIRE STATION. 2,427.98 (11) P1265 SAN BERNARDINO MUNICIPAL VALLEY PER AGREEMENT SIGNED WITH S.B.M.W. CRA TO PAY WATER 2.4194% OF REVISED SECURED TAXES RECEIVED FROM COUNTY. 1 3,996.40 (12) P1266 SECURITY PACIFIC NAT'L BANK MEETING CRA SEMINAR IN ANAHEIM,DUARTE & MICHOWSKI. 16.81 (MASTERCHARGE) (13) P1267 THE SOFA FACTORY SOFA, END TABLES, RECLINERS, LAMPS FOR USE IN NEW FIRE STATION. 1,899.98 TOTAL: $ 31,245.78 11 PI PAGE 2 of 2 PAGES I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CRA LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF CRA. <z'- I- EDWARD R. CLARK 31 TREASURER *CHECKS RELEASED PRIOR TO CHECK REGISTER APPROVAL PI S Date: 8/19/83 T C R A ITEM (XX) COUNCIL ITEM ( ) MEETING DATE: August 25, 1983 AGENDA ITEM NO. SA SUBJECT: REVISED CIVIC CENTER SCHEDULE Forwarded for your information is the revised Civic Center Schedule submitted by architect Larry Wolff of Barmakian Wolff Lang and Christopher. As you will note in Paragraph 3, there was a delay as given for various reasons in Paragraph 1. I have discussed this with our city engineer who assures me that he and Mr. Wolff have worked out a plan to fast -track and expedite the final plan check so that the bid" opening could be accomplished by October 20, 1983. This constitutes a two week delay. Recommend Agency approve the completion of services so that we can finalize the plan because of the trend toward increased constuction costs. This item will be on the Council "Consent Calendar" for confirmation. Staff recommends that the Agency: APPROVE THE REVISED CIVIC CENTER SCHEDULE AS LISTED IN THE ATTACHED LETTER DATED AUGUST 10, 1983. SA: Io Encl. (CC30/88) 19 s ARCHITECTS BarmakianWolff LangChristopher August 10, 1983 Mr. Seth Armstead, City Manager City of Grand Terrace 22795 Barton Rd. Grand Terrace, Ca. 92324 re: Devised Scbedule - Civic Center Job No. 81-11000.30 Daar Seth: AUG 121983 :i 1 Y Or rRANf7 TERRA(., As I had mentioned in my last status report to the City Council, we have fallen behind for completion of final plans and specifications for the above referenced project. Vacations of our own people, including myself and also some of the engineers which we have retained for the project, have been a main factor. In addition, we have bad some problems in obtaining and finding some of the appro- priate components to be utilized in the project design, particularly a clay block masonry unit lighter in color than the material used on the Fire Station. I also feel that I was a little bit overly optimistic in regards to the amount of draw- ings that had to be revised in the revisions pertaining to consolidation of the building and safety functions, relocation of the interim community meeting roan, and in finalizing the project for a 45`% assisted solar system. I want to make it expressly understood to you and the City Council that your pro- ject has never received anything but top priority in our office, and we will con- tinue this c minittment until completion. In fact, I have assigned additional personnel and supporting manpower to insure that we can make up for some of the lost time. I would appreciate it if you would forward copies of this revised schedule to your financial consultants for the project so that the financial implementation can also be revised and coordinated with this schedule. In view of this sche- dule, please note that I have utilized the four weeks for plan check by the City Engineer to gain additional time for completion of the drawings and specifica- tions. I have contacted Mr. Kicak and have worked out a plan in order to fast track and expedite the final plan check as noted in our previous schedule. The bottom line is that the bid opening date, which I had previously scheduled for October 6, 1983, has been moved up by two weeks to October 20, 1983. The overall result is a delay of only two weeks, and you and the Council have my absolute promise that this schedule will be achieved. 101 ARCHICENTER 9375 ARCHIBALD • RANCHO CUCAMONGA • CALIFORNIA • 91730 714.987.0909 8 (j ANDREW BARMAKIAN* LARRY WOLFF* DALE L ANG*GAYLAIRD CHRISTOPHER n Mr. Seth Armstead, City Manager City of Grand Terrace August 10, 1983 page 2 COMPIMON OF SERVICES 1. Complete final plans and specifications 2. Final plan check 3. Bidding phase 4. Bid opening date 5. Award of construction contract by City Council within 45 days after bid opening date 6. Commence construction phase August 6, 1983 - September 16, 1983 September 16, 1983 - September 23, 1983 September 26, 1983 - October 20, 1983 October 20,_ 1983 Award no later than - Iecember 3, 1983 December 3, 1983 - December 1, 1984 I realize, perhaps move than anyone, the amount of time, expense, and effort that have gone into the planning, design, and ultimate implementation for the new Civic Center. The construction industry is showing every sign of stimulation, and I would expect costs for labor and material to again increase as the construction industry gets back into full swing. For all these reasons, it is absolutely man- datory that the plans get finalized at once, that financing be achieved, and that we finally get into the business of the construction phase. The commission of the Civic Center for the City of Grand Terrace is the most important design contract which this office has ever received, and we --shall always remain deeply committed to the City of Grand Terrace. Very truly yours, 'ARCHITECTS tecl :g3 cc: .Toe Kicak, City Engineer STRIFE REPORT ep C R A ITEM ( X) COUNCIL ITEM ( ) MEETING DATE: 8-11-83 AGENDA ITEM NO. 6 SUBJECT: Emergency Generator Wirinq - Fire Station Larry Wolff will present information regarding this matter at the meeting. ME 0 Date STAFF REPOAT � C R A ITEM (XX) COUNCIL ITEM ( ) MEETING DATE: 8-11-83 AGENDA ITEM NO. df SUBJECT: Redevelopment Implementation Strategy - Phase III (Alternative Development Opportunities) Gary Werner, Municipal Services, Inc., will make an oral presentation on this item. A Memorandum dated August 12, 1983, Subject: Alternative Development Opportunities, from MSI has previously been distributed to Council. Please bring that information with you to the meeting. ME 14) STAFF REPOPZT Date e, , C R A ITEM (XX) COUNCIL ITEM ( ) MEETING DATE: August 25, 1983 AGENDA ITEM NO. jr SUBJECT: REDEVELOPMENT AGENCY GENERAL FUND TAX LEVY DUE SBVMWD Background: The Redevelopment Agency of Grand Terrace agreed to "pass through" -the taxes, per the April 21, 1980 Revised Grand Terrace Community development plan adopted September 10, 1981, that would have gone to San Bernardino Valley Municipal Water District. The general tax revenue for FY 82-83 was $165,181.41. The San Bernardino County Auditor -Controller's Office has calculated the San Bernardino Valley Municipal Water District share to be 2.4194%, based on the various tax areas in Grand Terrace. The Grand Terrace Revised Redevelopment Agency owes the San Bernardino Valley Municipal Water District $3,996.40. This is computed as follows: Grand Terrace Community Redevelopment Agency owes San Bernardino Valley Municipal Water District $3,996.40 (2.4194% x $165,181.41 = $3,996.40 for FY 82-83). See attached (1) Agreement between the City of Grand Terrace, the Grand Terrace Community Redevelopment Agency and the San Bernardino Valley Municipal Water District; (2) Memorandum from Finance Department July 27, 1983 pass.through CRA tax increment to San Bernardino Valley Municipal Water District; and (3) San Bernardino Valley Municipal Water District letter August 6 1983 letter requesting payment for pass through CRA tax increment from Grand Terrace Revised Redevelopment Agency. Staff recommends that the Agency: A. ISSUE A CHECK IN THE AMOUNT OF $3,996.40 OUT OF CRA LINE ITEM No. 23-3110-004. B. AUTHORIZE THE CHAIRMAN OF THE GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY TO SIGN AND STAFF TO FORWARD THE CRA TAX INCREMENT PASS THROUGH TO SAN BERNARDINO VALLEY MUNICIPAL WATER DISTRICT FOR FY 82-83, AND RECORD OF THE ABOVE ACTIONS BE MADE ON THE ABOVE ITEM WITH THE CITY COUNCIL. SA: Io Encs. (CRA30/116) - August 25, 1983 P E N D I ;,G C 0 U N C I L A P P R 0 V� Council Agenda Item #2 ��►► CITY OF GRAND TERRACE COUNCIL MINUTES SPECIAL MEETING - AUGUST 24, 1983 A Special Meeting of the City Council of the City of Grand Terrace was called to order at the Terrace View Elementary School, 22731 Grand Terrace Road, Grand Terrace, California, on August 24, 1983, at 7:00 p.m. PRESENT: Hugh J. Grant, Mayor Jim Rigley, Mayor Pro Tempore Tony Petta, Councilman Roy W. Nix, Councilman Barbara Pfennighausen, Councilwoman Seth Armstead, City Manager Myrna Erway, City Clerk ABSENT: None CC-83-241 Page 1 - 8/24/83 Mayor Grant stated the Special Meeting was called by Mayor Pro Tem Rigley for the purpose of considering the adoption of a resolution approving application for funding under the Library Services and Construction Act (LSCA-II). The City Manager stated that International Systems, Inc. advised that adoption of the subject resolution would be necessary, with submittal required by August 22, if the City were to be considered as an applicant for federal funding of approximately $125,000, with the City's required matching funds to be approximately $7,000, to be appropriated from the balance forward or from the General Fund. RESOLUTION NO. 83-43 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CAL FORNIA, APPROVING THE APPLICATION FOR FUNDING UNDER THE LIBRARY SERVICES AND CONSTRUCTION ACT (LSCA-II). Motion by Councilman Nix, Second by Mayor Grant, ALL AYES, to adopt Resolution No. 83-43. ADJOURN - The Special Meeting adjourned at 7:11 p.m. The next regular meeting will be held August 25, 1983. APPROVED: Mayor Respectfully submitted, i r � P E N D I N G COUNC I L A P P R O V A L Council Agenda Item #2 r August 25, 1983 CITY OF GRAND TERRACE COUNCIL MINUTES REGULAR MEETING - AUGUST 11, 1983 A regular Meeting of the City Council of the City of Grand Terrace was called to order at the Terrace View Elementary School, 22731 Grand Terrace Road, Grand Terrace, California, on August 11, 1983, at 5:38 p.m. PRESENT: Hugh J. Grant, Mayor Jim Rigley, Mayor Pro Tempore Tony Petta, Councilman Roy W. Nix, Councilman Barbara Pfennighausen, Councilwoman Seth Armstead, City Manager Ivan Hopkins, City Attorney Joe Kicak, City Engineer Myrna Erway, City Clerk ABSENT: None The meeting was opened with invocation by Pastor John DuNesme, Azure Hills Seventh Day Adventist Church, followed by the Pledge of Allegiance, led by Councilman Ri91ey. APPROVAL OF MINUTES - JULY 28. 1983 CC-83-225 Motion by Councilwoman Pfennighausen, Second by Mayor Grant, ALL AYES, to approve the Minutes of July 28, 1983 as presented. PUBLIC PARTICIPATION Mr. Richard French, 12566 Warbler, stated there have been problems with teenagers from a halfway house in Highgrove coming into the City. Cited a drunkeness incident at the park, possession of a switchblade knife, walking streets at 2:00 a.m., and going over resident's fences. Requested the matter be investigated. CONSENT CALENDAR Items A, B, C, D and H were removed for discussion. CC-83-226 Motion by Councilman Nix, Second by Councilman Petta, ALL AYES, to approve the following Consent Calendar Items: -E. Accept a one-year Road Maintenance Bond for $3,200 and release the ._.following bonds for Tract 9741, Pacesetter Homes: Road Improvement (OC-300220) $32,000 Road Labor/Materials (OC-300220) 16,000 Sewer/Water Maintenance (OC-300221) 6,300 Page 1 - 8/11/83 M F. Release Maintenance Bond for $8,600 for Tract 11240. G. Authorize Mayor to execute and City Clerk to record Notice of Completion - Architectural Barrier Removal (GTC#83-15); Authorize release of final payment in amount of 10% of the total contract, subject to receipt of a one-year bond guaranteeing the work. I. Approve $35.00 donation to the Grand Terrace Woman's Club BirthdAy Yearbook from Line Item 10-4190-220. A. CHECK REGISTER NO. 081183 Following clarification that the unit price for the City Logo Plaques CC-83-227 is $130.84, which will be the price for addi,t_i.onal__..plAq esr,_.Mat.ion_.by Councilman Nix, Second by Councilman Petta, ALL AYES, to approve Check Register No. 081183 as presented. B. RESOLUTION urging the League of California Cities to initiate a constitutional amendment to eliminate zoning by initiative was not _adQpted, since Council felt the ini ti atimp--W cpcc_sboul.d.._.remai.n as the right of the people. C. RESOLUTION NO. 83-39 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND MIME, CA, URGING THE LEGISLATURE AND THE GOVERNOR OF THE STATE OF CALIFORNIA TO TAKE POSITIVE ACTION TO CONTROL TELEPHONE RATES. Councilman Nix recommended amending the Resolution by deleting the reference to the consumer price index in the fourth paragraph. CC-83-228 Motion by Councilman Nix, Second by Councilman Petta, ALL AYES, to adopt Resolution No. 83-39 as amended. D. RESOLUTION NO. 83-40 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND —TERRACE, CA, ESTABLISHING FEES FOR REPRODUCTION OF AND RESALE OF PUBLIC DOCUMENTS. The Finance Officer recommended charging a $2.00 fee -when a document must be researched and retrieved from the files, as recommended by MSI in its Revenue/Cost Allocation System Report, to recover approximately 50% of the cost; feels 10¢ per page copying fee is sufficient to cover the cost of reproduction, but does not cover the cost for staff to research, retrieve and reproduce documents. Councilman Nix concurred that it costs the City to perform this function; however, felt no fee should be charged, since this is a public relations service the City is to provide, and the public should be encouraged to participate. Dennis Evans, 22064 DeBerry, questioned why this matter was not addressed when the Revenue/Cost Allocation System Report was received. Councilman Nix advised that Staff submitted all items to Page 2 - Council at the time the report was issued; some items were rejected; 8/11/83 it was understood that some items would be submitted for Council consideration on an individual basis; this is one of the items. Councilwoman Pfennighausen felt some individuals could not afford the $2.00 fee, and would therefore limit access to public documents; opposed adopting the Resolution. Councilman Rigley voiced support of the Resolution; felt the public has the right to request research and reproduction of documents, but it involves time and money; questioned whether or not $2.00 is sufficient. John Mathews, 11733 Eton Drive, stated his position requires acquiring documents from many cities which charge $10.00-$15.00 for this service; feels $2.00 is not unappropriate. Councilman Petta stated the City has a small staff, and an increase in requests for this service could result in the need for additional staff; feels in order to be fair to all the citizens, it is appropriate to charge those individuals who request this service. CC-83-229 Motion by Councilman Rigley, Second by Councilman Petta, to adopt Resolution No. 83-40. Councilwoman Pfennighausen voiced opposition, indicating paper costs approximately 1.6¢ per sheet, leaving 8.41 for labor and equipment costs. Councilman Nix voiced opposition to the policy; did not feel the fee is unreasonable, but is insufficient to pay costs of additional staff; feels it is an annoyance fee. Councilman Petta felt the intent is not to produce revenue, but to show the City is incurring an expense in providing the service. Mayor Grant requested Staff to prepare a report indicating the time and materials cost outlay for this service. Motion No. CC-83-229 carried 3-2, with Mayor Grant, Councilmen Rigley and Petta voting AYE, and Councilman Nix and Councilwoman Pfennighausen voting NOE. RESOLUTION NO. 83-41 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, IRECTING ISSUANCE OF A NEGATIVE DECLARATION; APPROVING PROJECT; AUTHORIZING FILING OF NOTICE OF DETERMINATION; AND MAKING OTHER FINDINGS AND DETERMINATION - CIVIC CENTER PROJECT. Dennis Evans, 22064 DeBerry, indicated he gave the City Attorney a 1975 FPPC Opinion and questioned whether or not Councilman Petta could have a possible conflict of interest in this matter, since he owns property adjacent to the proposed Civic Center Project. City Attorney Hopkins stated if the assumption were made that owning property adjacent to the Civic Center site would increase the value of Councilman Petta's property, there could be a conflict of interest. Advised Councilman Petta would have to make the decision of whether or not there is a potential conflict of interest and whether or not to vote on this issue. Page 3 - 8/11/83 CC-83-230 Motion by Councilman Risley, Second by Councilman Nix, to adopt Resolution No. 83-41. Councilman Petta stated he does not know whether or not there is a conflict of interest, but if there is any indication of a possible conflict, will abstain from voting on this matter. City Attorney Hopkins advised he will study the matter further. Following discussion, Motion No. CC-83-230 carried 4-0, with Councilman Petta abstaining. PLANNING COMMISSION Planning Director Kicak reported the following: (1) The Planning Commission would like to hold a joint study session on Monday, August 15 at 7:00 p.m. to discuss the General Plan. CC-83-231 Motion by Councilman Petta, Second by Councilman Nix, ALL AYES, to hold a Joint Public Workshop Session with the Planning Commission on Monday, August 15, 1983 at 7:00 p.m. at the Terrace View Elementary School. (2) The Chamber of Commerce has-been involved in reviewing the Sign Ordinance and requested deferring the matter before the Planning Commission for one month. CITY COUNCIL REPORTS CC-83-232 Motion by Mayor Grant, Second by Councilman Rigley, ALL AYES, to appoint Councilman Nix as the Delegate and City Manager Armstead as the Alternate to represent the City at the League of California Cities Annual Conference in San Francisco October 2-5. Councilwoman Pfennighausen read and presented to Staff for circulation to Council, a letter from -Cara Wildman which was delivered to her house this date relative to assessing school fees on new development to provide for school expansion. Councilman Rigley objected to Mr. Evans' questioning Councilman Petta s having a conflict of interest relative to the Civic Center Project; stated it seemed vindictive, as if someone was out to get or persecute someone else. Reminded Council that Councilman Petta owned his office location long before any thought was given to incorporating as a City; felt the fact that Councilman Petta owns an office building in the proximity of where the Civic Center is to be built is irrelevant to a conflict of interest. Stated he feels the City Attorney should make a determination and recommendation to Councilman Petta on this matter. The City Attorney will review the matter in detail and will prepare an opinion on this matter. Councilman Nix stated the inaccuracy of the newspaper reporting has concerne im for some time. Felt the quantity of newspaper coverage for the City has been 000d, but disagreed with the quality; it appears that certain items make good reading on emotions and are inaccurate. Stated he has saved several articles; referenced a recent article Page 4 - relative to school impaction and a fee request by the Colton Joint 8/11/83 Unified School District. Asked the Press to accurately report the meaning and intent of discussions, rather than writing articles which they feel makes good reading. Councilman Petta stated he would plan to attend the Flood Control Meeting on -gust 16, as alternate, in the event the Mayor is unable to attend. The City Manager and City Engineer will also attend. Mayor Grant reported the following: (1) attended the SANBAG County Transport a ion Commission and Omnitrans Meetings, with no items affecting the City; (2) Attended LAFC Meeting August 10; (3) Attended dedication ceremony of the Christ the Redeemer Catholic Church in Grand Terrace August 10; and (4) concurred with Councilman Rigley's comments- r_e_lati-ve -to -the *ssue-W-conf-l4ct--ef A et-er-es-t - f©r C-01 nc4 #man Petta. HISTORICAL & CULTURAL ACTIVITIES COMMITTEE Chairperson Barbara Mathews reported the following: (1) Thanked Staff - for assi stanc-eaen.. the --City_ Flag.- —Six -fi rms- -were- contacted; -Kok-ler Signs, in San Bernardino, which also makes the flags for the City of San Bernardino, is the only firm which indicated they could have the flag ready in time for the Fire Station Dedication Ceremony. The cost to make one flag is $650, and to make ten or more, the cost would be approximately $300 per flag; the size of the flag will be 3 x 5. CC-83-233 Motion by Councilman Rigley, Second by Mayor Grant, ALL AYES, to have a blue border on the City Flag. CC-83-234 Motion by Councilman Nix, Second by Councilman Petta, to authorize the purchase of ten City flags at approximately $300 per flag, to be - approprfated- from the- 6/30/84-Ba-Tance- forward. Councilman Rigley recommended placing a blue fringe on two of the flags for indoor use. Councilman Nix felt this could affect the price. Motion No. CC-83-234 carried, ALL AYES. Council concurred that the design of fihe City flag -fs fio be as follows: The background is to be yellow, with a narrow blue border for the eight outdoor flags, and with a blue fringe for the two indoor flags. "Grand Terrace" will be printed in an arc above the City Logo; below the Logo will be the Motto - "The Blue Mountain City" - to be written in script. (2) Requested waiver of a business license for the Country Fair to be sponsored by the Committee the first Saturday in November; (3) requested, with Council concurrence, that the Committee be allowed to include publicity on the Country Fair in the next utility billing; (4) referenced notices published by Community Services for instructors in needlecraft, cake decorating, etc.; indicated a desire to work with Community Services in this area. Page 5 - 8/11/83 CC-83-235 Motion by Councilwoman Pfennighausen, Second by Councilman Rigley, ALL AYES, to waive the business license fee for the Historical & Cultural Activities Committee Country Fair to be held the first Saturday in November. Recess was called at 7:00 p.m. and reconvened at 7:20 p.m., with all members present. (5) Barbara Mathews requested that the Committee be allowed to hang a banner across the intersection of Mt. Vernon and Barton Road to advertise the Country Fair. Discussion reflected it is not feasible to hang a banner, since no poles are available other than the signal poles, which could be damaged if a banner were flown. Consideration -_D.f bu_�ngting.. fundc to_-.inctall_S.te.el-po as_fcam. which. harmers cMIA-be flown was recommended by Dick Rollins. The Committee will consider displaying a banner at the Community Center. STREET SWEEPING _...Tha Gammun.i.ty Se.r.vic-es-_-Di.rector-_sd:ated--tM—Staf-f.-.Report -dated--July_ 28.,, 1983 had been submitted indicating the contractor's performance record and alternatives to be considered regarding the program, which included erecting 200 additional signs @ $65.00 per sign, for a sum of $13,000, reducing the fine from $12.00 to $7.00, or to eliminate Ordinance No. 63 relative to parking on street -sweeping days. Council questioned on what basis Staff determined the number of additional signs and the contractor's work performance. The Community Services Director stated a comparison study was conducted of other contractors, and the intersections were counted to estimate the number of additional signs which would be required to place a sign at the entrance to each street and to place --additional signs -along- the collector and arterial streets, and to allow replacement of vandalized signs. Richard Barnett, 22208 Carhart, stated he had met with Tom Coyle and requested a permit, pursuant to Ordinance 63 which indicates the City Manager is authorized to issue permits; -was-told Council - had- adv-i-seed the City Manager not to issue parking permits. Related an incident whereby he felt the contractor had left more debris in front of his house, rather than cleaning it up. Requested that Council consider three alternatives: (1) that a special permit be issued to him in accordance with Section 7 of Ordinance No. 63; (2) send ballots in utility billings to get the feelings of the people; or (3) to discontinue street sweeping. Allen Tuck, an employee of Wilden Pump, stated he feels the present signs are confusing. John Mathews, 11733 Eton Drive, stated the purpose of streets is to move vehicles through the streets, that parkinq on the streets is a privilege - not a right; felt claims about the contractor leaving more debris need to be proven. Page 6 - 8111/83 n Mark Bouche, 11948 Pascal, stated he and neighbors are upset with not being allowed to park in front of houses on street -sweeping days; recommended sweepino only main thoroughfares, and having residents keep their own streets clean in front of houses. Dick Rollins, 22700 DeBerry, stated CCS agreed in principle and endorsed the Staff Report which was submitted; stated Griffin .- Devel-opme",Compaay, , cl-eafts-mM; -etc wh4c-h-eoI-leets -doe -to development; other developers should be required to do the same. Stated the City of Westminister has discontinued its ticketing program. Richard Barnett, 22208 Carhart, stated he works for the railroad, is --on -Call -,a*d--a"4ves-home --very -1 ate-a"igh`t,- -requestett -tne--ice-tssved-a parking permit. Motion by Councilwoman Pfennighausen to issue a parking permit to Richard Barnett to allow him to keep his cars on the street in front of his house as long as he keeps the area in front of his house in an --acceptab+e ma�, -di-ed -fcr lack- of- a-erond . Councilman Petta indicated support of decreasing the fine on parking tickets. Recommended notifying the Sheriff's Department to issue tickets judiciously; feels individuals should not receive tickets if the streets are not swept. Stated he had previously favored issuing a --permi-t to---" 41td4vi-dual -with t o many--c rs--to--al-}vw--ihim-tcr-park--h front of his house with the provision he keep the street clean, but it was denied; indicated would support motion to issue permit to Mr. Barnett. Councilman Rigley stated Ordinance 63 was adopted and signs were erected -berause--it was i-mpossible to clean the streets- with all -the cars parked on the streets, and this was the only way to get them off the streets. Recommended purchasing an additional 75 signs and setting the fines at $7.00. Councilman Nix concurred with purchasing additional signs and lowering -film -to -$7.00, wvstioned if 75 would be sufficient; felt tickets should be issued judiciously not to enforce the ordinance, but for street sweeping purposes; tickets should not be issued if street has already been swept; feels action must be taken to effectively sweep the streets or the program should be discontinued. -'Mr: BaTwett que-Stiont,*d-Whether er tfUt 'the 'City --Manager had th ,"'_- - authority to issue permits. The City Attorney advised Mr. Barnett that his request was denied on the basis that having multiple cars did not constitute unusual circumstances, and did not constitute an emergency. Councilwoman Pfennighausen recommended amending the time allowed to pay parking tickets from 10 days to 30 days; concurred with lowering the fine to $7.00. Page 7 - 8/11/83 Motion by Councilwoman Pfennighausen, Second by Councilman Petta, that Mr. Barnett be issued a special permit to park his vehicle on the street due to the unusual hours he works, and due to the limited parking area he has at his home, with the condition that Mr. Barnett guarantees that he will adequately maintain the front of his property to the satisfaction of Staff, or the permit will be revoked. Councilman Nix stated there are many similar requests involving too many cars and limited parking area; stated many individuals choose to eliminate garage parking by either storing other items in them or converting them to living areas, but must realize parking is being eliminated. Feels multiple cars is insufficient basis for a waiver. Councilwoman Pfennighausen stated the reason for making the motion was not based on multiple cars, but is familiar with and understands hardship of working during the night and getting up early to move vehicles. Councilman Rigley concurred with Councilman Nix, indicating that a permit was granted only due to physical disability; stated the success of street sweeping is contingent upon enforcement of the ordinance. The Motion failed 2-3, with AYES by Councilman Petta and Councilwoman Pfennighausen, and NOES by Mayor Grant, Councilmen Rigley and Nix. CC-83-236. Motion by Councilman Rigley, Second by Councilwoman Pfennighausen, ALL AYES, to approve the purchase of 75 additional no parking signs at a cost of $65.00 per sign, and to adopt the following resolutions: RESOLUTION NO. 83-42 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,A, ESCINDING RESOLUTION NO. 82-48 AND AMENDING THE ESTABLISHED BAIL AMOUNTS FOR PARKING CITATIONS PURSUANT TO ORDINANCE NOS. 48, 61 and 63. RESOLUTION NO. 83-44 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, AMENDING THE TIME FOR PAYMENT OF BAIL AMOUNTS FOR PARKING CITATIONS. BICYCLE MOTOCROSS Planning Director Kicak advised the Planning Commission considered and recommends that Council not consider the presently proposed location for a bicycle motocross, based on the following concerns: parking; the number of people that could attend the events, and accommodation of crowds at the proposed location; the percentage of people from the City which would participate in the events; damage to the adjacent properties; the water supply; and the impact on the new homes which are to be built in the approved tentative tracts in that location. Page 8 - 8/11/83 M M Dick Rollins, 22700 DeBerry, stated he is not speaking for the Parks & Recreation Committee, but personally concurs with the Planning Commission recommendation; feels private enterprise, not City government should Bjpt be involved in a program such as this. Council indicated concurrence with the Planning Commission recommendation; indicated a desire to return to the original concept of providing a place for the youth of the City to ride bikes, but not to build a facility for sanctioned events which would draw large outside crowds. CC-83-237 Motion by Councilman Rigley, Second by Councilwoman Pfennighausen, ALL AYES, to accept the Planning Commission Recommendation to abandon the idea of the bicycle motocross in its presently proposed location and conception. Councilman Rigley clarified that the purpose of adding the words "and conception" to the Motion was an effort to reconsider the original idea of a bicycle motocross for the youth of the City. Councilwoman Pfennighausen recommended, with Council concurring, that Staff write a letter to Tim Engle thanking him for the time and effort expended on this proposed project. Recess was called at 8:50 p.m. and reconvened at 9:05 p.m., with all me— m6ers present. PARKING CITATION WAIVER REQUEST The City Attorney advised Council that the subject parking citations were issued for parking in handicapped spaces, pursuant to State law; therefore, Council has no authority to waive State law. Recommended Mr. Rollins go to Court and appear before the judge; felt the tickets possibly would be dismissed, under the circumstances. Dick Rollins, 22700 DeBerry, stated he told two elderly couples they could park in the handicapped zone, due to the unavailability of parking, and would contact the Sheriff's deputy to request they not receive parking citations; however, before he was able to contact them, the citations had been issued. Offered to work off the cost of the tickets for the City, or to pay the fines himself. Council requested that Tom Coyle accompany Mr. Rollins to substantiate the facts and the fact that Council is in sympathy with the circumstances. Following discussion reflecting that the parking area at Terrace Hills Community Park presently has four handicapped parking spaces, and that CC-83-238 only two spaces are required, Motion by Councilman Nix, Second by Councilman Petta, ALL AYES, to direct Staff to take the necessary action to reduce the markings to the minimum of two handicapped parking spaces in the Terrace Hills Community Park parking lot. Page 9 - 8/11/83 INTERSECTION STREET LIGHTING The Administrative Assistant stated a request was received from Mr. Richard Luckman, 22411 Desoto, to install a street light at the intersection of Desoto and Mt. Vernon, since he read in the newspaper that the City's policy is to provide lighting at intersections. The City Engineer recommended that Council establish a policy relative to street lights at intersections; feels intersection lighting is essential for traffic and pedestrian safety; stated many intersections, approximately 50%, presently do not have lighting, which would require the addition of approximately 100 lights; the energy costs would be approximately an additional $12,000 per year. Stated Council had established the policy that all lighting be on marbelite poles; there is no charge for installing street lights on existing wood poles; installation of lights on marbelite poles would cost approximately $750-$900 per light. Councilman Rigley stated he felt no requests for additional lighting should be considered until Staff, with Council approval, establishes and budgets funds for a lighting program. Councilman Nix felt intersection lighting is a safety issue for pedestrians and motorists; felt this request should be honored and that a program should be actively pursued, under the minimum cost for installation, to establish lighting in the areas needed. Councilwoman Pfennighausen stated she felt the street light requested at the end of the cul-de-sac by the Fire Station should be the developer's responsibility. CC-83-239 Motion by Councilman Rigley, Second by Councilman Nix, that Staff take the requirement of a proposed program for the next fiscal year and establish priorities for lighting intersections and mid -blocks. Following clarification that the reference to mid -blocks was on the main thoroughfares only, not in the residential areas, and would pertain to long blocks that would meet the criteria for traffic safety, Motion No. CC-83-240 carried, ALL AYES. j9 BARTON ROAD/MT. VERNON BEAUTIFICATION The Planning Director advised the Planning Commission considered beautification of Barton Road, Mt. Vernon and Michigan, and determined that Michigan should not be considered at this time since it is part of the circulation element presently being considered in the General Plan. The Planning Commission recommended that Council consider proceeding with a beautification program for Barton Road and Mt. Vernon. Councilman Rigley recommended not considering medians on Barton Road. Page 10 - 8/11/83 CC-83-240 Motion by Councilman Nix, Second by Councilman Petta, ALL AYES, to approve the Planning Commission recommendation to authorize the preparation of beautification plans for Barton Road and Mt. Vernon, subject plans not to include medians on Barton Road. The plans are to be presented to the Planning Commission for consideration and ultimate recommendation to Council. ADJOURN - The regular meeting adjourned to a Joint Public Workshop - Tession with the Planning Commission to be held Monday, August 15, 1983 at 7:00 p.m. at the Terrace View Elementary School, 22731 Grand Terrace Road, for the purpose of reviewing the First Draft of the Updated General Plan. Respectfully submitted, APPROVED: Mayor Page 11 - 8/11/83 •60 PENDING CITY CHECK RE4ER NO. 082583 COUNCIL APPROVAL GRAND TERRACE PAGE NO. 1 DEMAND/WARRANT REGISTER NO. 84-022 AUG 2 51983 DATE 08/25/83 rnl INrn- Ar.FNDA ITEM 11 4A CHER Y0. PAYEE DETAIL OF DEMANDS PRESENTED WA ECK WRITTEN DESCRIPTION ACCOUNT CHG'D INV NO AMOUNT NO. AMOUNT AIRWICK PROFESSIONAL PROD OISENFECTANT FOR PARK 10-4180-245 3907 45.58 11425 45.58 RESTROOM ASTANCHURY BOTTLED WATER BOTTLED WATER, FINANCE 10-4190-238 2520 17.50 BOTTLED WATER EOC 10-4190-238 2521 8.50 BOTTLED WATER COMM SVCS 10-4190-238 2519 31.00 BOTTLED WATER FRONT HOUSEIO-4190-238 2522 30.40 1426 87.40 BROWN & NAZAREK LANDSCAPE & LIGHT DIST, 10-4160-250 2000.00 11427 2000.00 CALIF. MUNICIPAL TREASURERS CMTA MEMBERSHIP SETH 10-4120-265 2500 25.00 MEMBERSHIP CMTA ED 10-4140-265 25.00 11428 50.00 CITY CLERK'S ASSOC. OF CALIF ANNUAL MEMBERSHIP DUES 10-4125-265 20.00 11429 20.00 COLTON# CITY OF SEWER SERVICE FOR 8/83 21-4570-704 18020.97 P3793 18020.97 , COLTON UNIFIED SCHOOL DISTRI COUNCIL MEET 7/14 -& 28/83 10-4110-242 115.00 COUNCIL MEET 6/ 9 & 23183 10-4110-242 11000 110.00 PLANNING COMM'7-11-83 10-4801-242 25.00 PLANNING COMM6=6-83 10-4801-242 2500 25.00 11430 275.00 CRABTREE, KARLEN & ARZ00 ASSIST NEW ACCOUNTANT 10-4140-250 080383 193.00 INTERIM AUDIT 7/1-12/31/83 10-4140-250 08U383 770.00 AUDIT REVENUE SHARING 10-4140-250 080383 1105.00 11431 2068.00 DEFERRED COMPENSATION PLAN PAYROLL ENDING 072983 10-2164-000 596.00 PI GRAND TERRACE PAGE NO. DEMAND/WARRANT REGISTER NO. 84-022 DATE 08/25/83 CHER 10. PAYEE DETAIL OF DEMANDS PRESENTED WA RA WRITTEN DESCRIPTION ACCOUNT CHG'D INV NO. AMOUNT , NO AMOUNT PAYROLL ENDING 072983 10-4120-140 589.48 PAYROLL ENDING 072983 10-4125-140 514.10 PAYROLL ENDING 072983 10-4140-140 558.83 PAYROLL* ENDING 072983 10-4180-140 210.25 PAYROLL ENDING 072983 13-4430-140 176.52 PAYROLL ENDING 072983 21-4572-140 105.10 P3795 2750.28 DONOVAN HERSHEY CORP. MAINTENANCE AGREEMENT :10-4421-246 76768 1950.00 11432 1950.00 WORD PROCESSA'(ANNUAL) EMPLOYEES' RETIREMENT FUND PAYROLL ENDING 072983 10-2167-000 43.39 PAYROLL ENDING 072983 10-4120-140 403.83 PAYROLL ENDING 072983 10-4125-140 352.20 PAYROLL ENDING 072983 10-4140-140 318.85 PAYROLL ENDING 072983 10-4180-140 144.04 PAYROLL ENDING 072983 13-4430-140 120.93 PAYROLL ENDING 072983 21-4572-140 72.00 P3797 1455.24 EMPLOYMENT DEVELOPMENT DEPT. PIT 8 SDI FOR JULY 83 10-2162-000 460.14 PIT 8 SDI FOR JULY 83 10-2163-000 139.04 P3798 599.18 IPS SERVICES INCORPORATED STREET SIVEEP AREA 1 8-2-83 18-4908-255 2683 268.14 11433 268.14 K-MART METAL & PLASTIC TRASH CAN13-4030-245 318808 51.64 11434 51.64 LEAGUE OF CALIF. CITIES REGISTRATION FOR MAYOR 10-4110-270 30.00 REGISTRATION FOR SETH 10-4120-270 30.00 REGISTRATION FOR ED CLARK10-4140-270 30.00 P3792 90.00 CONF. OCT. 5, 1983 LOMA LINDA DISPOSAL TRASH PICK UP CITY HALL 10-4180-245 33.80 AUG., 1983 `' GRAND TERRACE m PAGE NO. DEMAND/WARRANT REGISTER NO 84-022 DATE 08/25/83 XNER NO. PAYEE DETAIL OF DEMANDS PRESENTED WARRANT CHECK WRITTEN DESCRIPTION ACCOUNTCHG'O INV NO AMOUNT NO. AMOUNT TRASH PICK UP PARK 13-4430-238 33.80 1435 67.60 AUG., 1983 = ICHAEL LUNA USE OF TRUCK 7/83 10-4180-240 113.46 LOCAL MILEAGES 6/27-8/8/83 10-4180-271 - 31.25 LOCAL MILEAGE/ 10-4180-271 92.18 11436 236.89 , MOXON ELECTRONICS RENT OF COMPUTER MODEM 10-4420-246 183478 50.00 RENT OF COMPUTER MODEM 21-4572-246 4786 50.00 11437 100.00 PETRA ENTERPRISES SIGN,RECREATION INFO _13-4430-210 10.34 11438 10.34 PUBLIC RISK & INSURANCE RISK MGT BOOK FOR LOCAL 10-4190-260 018 17.95 11439 17.95 GOVT. RADIO SHACK WIRELESS INTERCOM FIN. 10-4190-235 50256 137.75 11440 137.75 e F/H, & COMM SERV GWENDA RAMSAY LOCAL MILEAGE 7/1-8/12/83 10-4140-271 25.13 11441 25.13 a PAYMENT #2 ON ARCHITEC. 2i—t#9lo-p--255----- e-r96- ----ia55-7-;t7- 7t-44 -----1}557;+7 BARRIER REMOVAL PROJECT (CHECK VOID,PRE-PAID CHECK ISS ED) 8/19/83 SAN BDNO CO CENTRAL CR UNIO EMP PAYROLL DED FOR PR 7 10-2165-000 1447.29 P3800 1447,29 SAN BERNARDINO ASSOC. GOVTS. MEMBERSHIP DUES 83/84 10-4190-265 202.49 11443 202.49 , SAN BERNARDINO, COUNTY OF XEROX PAPER AND TONER 10-4125-210 267.07 m GRAND TERRACE n PAGE NO. 4 DEMAND /WARRANT REG ISTE R NO. 84-022 DATE 08/25/83 cevcc JCHER N0. DETAIL OF DEMANDS PRESENTED WARRANT CHECK WRITTEN DESCRIPTION ACCOUNT CHG'D INV. NO. AMOUNT NO. AMOUNT XEROX PAPER AND TONER 10-4125-210 69.95- XEROX PAPER AND TONER 10-4190-210 115.77 XEROX PAPER AND TONER 10-4190-210 6995 69.95-11444 242.94 + SAN BERNARDINO,COUNTY OF - 10 STOP SIGNS 16-4900-255 237.12 11445 237.12 + SHERIFF FLOYD TIDWELL SERVICES AUGUST 1983 10-4410-255 20848,39 P3799 20848.39 , SAN BERNARDINOr COUNTY OF CITY STREET MAINTENANACE 16-4900-253 85.00 STREET SWEEP WASTE 18-4908-253 99.00 11446 184.00 + 6/21-7/13/83 SECURITY PACIFIC NAT;L BANK MEET. CVC, ED & TOM 10-4120-270 21.98 MEET. DEPT WATER RES. TOt10-4120-270 37.13 11447 59.11 RANDY, MIKE (MASTERCHARGE) SIGNAL MAINTENANCE, INC. TRAFFIC SIGNAL MAINT 16-4909-255 34685 199.23 11448 199.23 JULY 83 SO. CALIF. EDISON COMPANY LIGHTS AT PARK'7%8-8/8/83 - 13-4430-238 24.62 SIGNAL BARTON/MICHIGAN 16-4510-238 82.53 11449 107.15 7/8-8/8/83 SO. CALIF. GAS COMPANY 22795 BARTON THRU 8/9/83 10-4190-238 7.87 22797 BARTON, THRU 8/9/8310-4190-238 8.59 22799 BARTON THRU 8/9/83 10-4190-238 9,31 11450 25.77 i STOCKWELL 8 BINNEY AVERY LABELS, BIC PENS 10-4120-210 361464 25.20 GOLD NOTORIAL SEALS 10-4120-210 361464 2.14 ACCO FASTr.PAPER CLIPS 10-4125-210 360469 2.33 ACCO BASES 10-4125-210 361517 2.88 nI GRAND TERRACE PAGE NO. DEMAND/WARRANT REGISTER NO. 84-022 DATE 08/25/83 1CHER N0. PAYEE DETAIL OF DEMANDS PRESENTED WARRANT CHECK WRITTEN DESCRIPTION ACCOUNT CHG'D INV. NO. AMOUNT NO. AMOUNT GOLD NOTORIAL SEALS 10-4125-210 361464 2.14 DESK CHAIR, CARD HOLDERS 10-4125-219 261959 119.55 GUIDES, COLUMNAR PADS 10-4140-210 360469 18.82 CHECK FILE BOX 10-4140-210 360469 6.74 LINED PADS, FILE GUIDES 10-4140-210 359378 52.51 DATA INDEX 10-4140-210 361469 6.78 RED PENS, FINE POINT PENSIO-4140-210 361464 10.34 ACCO FAST, PAPER CLIPS 10-4190-210 360469 2.34 ACCO BASES 10-4190-210 360469 2.89 11451 254.66 TARGET CHEMICALS CHEMICALS FOR MOSQUITO CONTROL AT PARK 13-4430-245 23940 27.90 11452 27.90 TRI CITY SIGNS DECALS, MAGNETIC SIGNS 10-5190-220 5193 294.68 11453 294.68 , TIGER SYSTEMS RENTAL OF COUNCIL STORAG 10-4110-240 60,00 11454 60.00 TOWARD UTILITY RATE NORMAL. AGREEMENT WITH TURN 10-4190-265 1000.00 11455 1000.00 M!ESTERN HIGHWAY PRODUCTS NUT FASTENER FOR CITY SIGNS 16-4900-255 47521 49.52 11456 49.52 ' WESTERN EXTERMINATORS PEST CONTROL FOR AUG 83 10-4180-245 143023 48.00 11457 48.00 o WEST PUBLISHING CO. CIVIL CODE BOOKS 10-4190-210 40.28 11458 40,28 9 XEROX CORPORATION RENT OF XEROX MACH, FIN 10-4190-240 085168 116,55 11459 116.55 } ZAMPESE 8 DE BENEDET RENT, CITY HALL 8/83 10-4190-242 625.00 m GRAIJD TERRACE DEMAND/WARRANT REGISTER NO. 84-022 PAGE NO. 6 DATE 08/25/83 OCHER N0. PAYEE DETAIL OF DEMANDS PRESENTED WARRANT CHECK WRITTEN DESCRIPTION ACCOUNT CHG'D INV. NO. AMOUNT NO. AMOUNT RENT FIRE STATION 8/83 10-4411-242 100.00 11460 725.00 COUNTY OF SAN BERNARDINO PAYMENT OF PARK CITE 147 10-2200-000 1.50 PAYMENT OF PARK CITE 147 10-3268-000 10.50 11461 12.00 (PARKING CITATION #1479) RALPH NICHOLS OVERPAYMENT OF SEWER 21-3114-000 127.93 P3801 127.93 SAN BERNARDINO COUNTY CITY SHARE BARTON RD SIG 18-4920-255 083216 64000.00 11462 64000.00 TRAFFIC MANAGEMENT SYSTEMS ANCHORS IBREAK-A-WAY POST 16-4900-255 3807 323.83 11463 323.83 RICHARD RUEBHAUSEN OVERPAYMENT OF SEWER 21-3114-000 3.50 11464 3.50 JOHN SHIRLEY OVERPAYMENT OF SEWER 21-3114-000 3.01 11465 3.01 PAYROLL PAYROLL ENDING 072983 10-2161-000 1602.72- PAYROLL ENDING 072983 10-2162-000 303.50- PAYROLL ENDING 072983 10-2163-000 73.30 PAYROLL ENDING 072983 10-2164-000 596.00- PAYROLL ENDING 072983 10-2165-000 1447.29- PAYROLL ENDING 072983 10-2167-000 43.39- PAYROLL ENDING 072983 10-2170-000 9.81- PAUROLL ENDING 072983 10-4120-110 3063.56 PAYROLL ENDING 072983 10-4120-115 193.20 PAYROLL ENDING 072983 10-4125-110 2000.30 PAYROLL ENDING 072983 10-4125-115 840.06 PAYROLL ENDING 072983 10-4140-110 3087.44 PAYROLL ENDING 072983 10-4180-110 1161.65 PAYROLL ENDING 072983 13-4430-110 975.25 l ®r GRAND TERRACE PAGE NO DEMAND/WARRANT REGISTER NO. 84-022 DATE 08/25/83 ICHER No. PAYEE DETAIL OF DEMANDS PRESENTED WARRANT CHECK WRITTEN DESCRIPTION ACCOUNT CHG'D INV NO. AMOUNT NO. AMOUNT PAYROLL ENDING 072983 1-4572-110 580.65 0 7826.10 n GRAND TERRACE n PAGE NO. 8 DEMAND/WARRANT REGISTER NO. 84-022 DATE 08/25/83 10. PAYEE DETAIL OF DEMANDS PRESENTED WARRANT CHECK WRITTEN DESCRIPTION ACCOUNT CHG'D INV NO. AMOUNT NO. AMOUNT i NRITTEN 89185.93- - REPAID 53165,38 ACCRUED .00 TOTAL 142351,31 RECAP BY FUND RE -PAID WRITTEN FUND 10 32986.03 10078.98 FUND 11 .00 13557,77 FUND 13 1272.70 148.30 FUND 16 .00 977.23 FUND 18 .00 64367.14 FUND 21 18906.65 56.51 I CERTIFY THAT, TO THE BEST F MY KNOWLEDGE, THE AFOR LISTED CHECKS FOR PA MENT OF CITY LIABILITIES HAVE BEEN AUDIT 7D BY ME AND ARE N CESSAR AND APPROPRIATE EXP NDITURES FOR THE OPERATION OF THE CITY. EffWARD R. CLARK FINANCE & ADMINISTRATIVE SERVICES OFFICER S"I'A F F R E P �R Date: 8-3-83� 1 �D C R A ITEM ( ) COUNCIL ITEM RXX) MEETING DATE: August 25,-1983 AGENDA ITEM NO. SQ SUBJECT: APPROPRIATION FOR FENCE ON BARTON, BETWEEN ARLISS & MT VERNON Council approved installation of a fence on Barton Rd. between Arliss & Mt Vernon at July 14, 1983 meeting. At that time it was not stated from where funds would be appropriated. STAFF RECOMMENDS COUNCIL: APPROPRIATE $1,500.00 TO LINE ITEM 11-4913-255 FROM BALANCE FORWARD 6-30-84. THE BALANCE FORWARD TO BE DETERMINED WHEN BUDGET IS COMPLETED. BM;pt 11 ST) FF REPORT C R A ITEM ( ) COUNCIL ITEM (X ) MEETING DATE: 8-11-83 AGENDA ITEM NO. !� G SUBJECT: Certificate of Commendation - Dr. Gerald A. Smith This item is being submitted for approval for presentation to Dr. Smith at a dinner which will be conducted in his honor. STAFF RECOMMENDS THAT COUNCIL: APPROVE THE CERTIFICATE OF COMMENDATION FOR DR. GERALD A. SMITH. 11 ME DR. GERALD. A. SMITH WHEREAS, Dr. Smith has been associated with museums for over 50 years, and has been the Director of the San Bernardino County Museum since 1971; and WHEREAS, Dr. Smith Was instrumental in establishing the County Museum in Bloomington in 1961, and later guided the plans for the present museum, which was built in Redlands in 1975; and WHEREAS, Dr. Smith has earned many honors during his career, including a special award at the Indian Affairs Conference of California Historic Societies in 1971, the American Educators' Medal from the Freedom Foundation in 1963, a National Honorary Membership in the Parent -Teachers Association, and received combat stars and the Purple Heart during his service in the U.S. Navy Reserve during World War II; and WHEREAS, Dr. Smith has published many articles and books in the field of history and anthropology and has held presidencies of the San Bernardino County Historical Society, the San Bernardino County Museum Association, the Archaeological Survey Association, and the California Conference of Historical Societies; and WHEREAS, Dr. Smith continues to serve his community now as the Execu- tive Director of the San Bernardino County Museum Association; and WHEREAS, Dr. Smith is being highly honored with the dedication of the "Gerald A. Smith Halt of AntrohopoZogy" in recognition of his dedicated service; NOW, THEREFORE, I, Hugh. J. Grant, Mayor of the City of Grand Terrace, do hereby commend Dr. Gerald A. Smith for all the honors bestowed on him and, on behalf of the City Council and our community, express our thanks and appre- ciation for his many years of service with the County Museum. Mayor of the City of Grand Terrace and of the City Council thereof. ?'his 26th day of September, 1983 1 � i SAN ROBERT B. RIGNEY Administrative Officer COUNTY ADMINISTRATIVE OFFICE County Civic Building - East 157 West Fifth Street San Bernardino, CA 92415 August 08, 1983 (714) 383-2018 Mayor Hugh J. Grant Grand Terrace City Hall 22795 Barton Road Grand Terrace, CA 92324 Dear Mayor Grant: BOARD OF SUPERVISORS John Joyner .................... First District Cal McElwain, Chairman ...... :... Second District David L. McKenna ................ Third District Robert O. Townsend ............. Fourth District Robert L. Hammock ............... Filth District On September 26th, San Bernardino County will honor Dr- Gerald A. Smith for his many years of service to the County Museum. The program will include a ceremony dedicating one of the rooms at the museum in his honor, a dinner and program. You will re- ceive an invitation later giving all of the specifics. We hope you will be able to attend. We would consider it an honor if you could present a resolution to Dr. Smith. I have enclosed some information on his back- ground which should be helpful. If I can be of further assistance, please feel free to call me at (714) 383-1235. Thank you for your attention. Sincerely, ELAINE M. MARABLE Public Information Officer EMM:bj cc: File Enclosures FI �, _ . , V C r AUG 101A A fY OF GRAND TERRACt S11AFF REPC� I Date: 8-4-8ren C R A ITEM ( ) COUNCIL ITEM (XXX) MEETING DATE: August 25 1983 AGENDA ITEM NO. _ SUBJECT: MEMBERSHIP IN "TOWARD UTILITY RATE NORMALIZATION" (TURN) Council approved $1,000 for membership in "Toward Utility Rate Normalization" (TURN) at July 28, 1983 meeting. At that time it was not stated from where funds would be appropriated. STAFF RECOMMENDS: APPROPRIATE $1,000 TO LINE ITEM 10-4190-265 FROM BALANCE FORWARD 6-30-84. THE BALANCE FORWARD TO BE DETERMINED WHEN BUDGET IS COMPLETED. BM : pt STAFF REPOt T ,60 � C R A ITEM ( ) COUNCIL ITEM (X ) MEETING DATE: 8-11-83 AGENDA ITEM NO. _ _ _ _ C g SUBJECT: Resolution establishing time limits for completing environmental evaluation of certain projects described in Section 21065(c) of the Public Resources Code. Adoption of this Resolution is required in order to be in compliance with the Government Code, and has previously been adopted by the CRA. CTACC nC/`!1\A\ACKIII[` TIIAT nnll.ln t� _ ADOPT THE SUBJECT RESOLUTION ME too PEND CITY v COUNCILIPPRO VAS RESOLUTION NO. 83- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ADOPTING PROCEDURES AND GUIDELINES FOR IMPLEMENTATION OF THE CALIFORNIA ENVIRONMENTAL QUALITY ACT OF 1970 AND STATE EIR GUIDELINES AND ESTABLISHING TIME LIMITS FOR COMPLETING ENVIRONMENTAL EVALUATION OF PROJECTS DESCRIBED IN SECTION 21065(c) OF THE PUBLIC RESOURCES CODE. WHEREAS, the City Council of the City of Grand Terrace intends to undertake certain redevelopment projects, pursuant to the "Community Redevelopment Law," being Part 1 of Division 24 of the Health and Safety Code (commencing with Section 33000); and WHEREAS, pursuant to the California Environmental Quality Act of 1970 (commencing with Section 21000 of the Public Resources Code), any project proposed to be undertaken or approved by a public agency shall be subject to an environmental evaluation; and WHEREAS, pursuant to Section 21082 of the Public Resources Code, all public agencies are required to adopt procedures and guidelines for the environmental evaluation of projects, in accordance with the provisions of the California Environmental Quality Act and State EIR Guidelines; and WHEREAS, pursuant to Section 21151.5 of the Public Resources Code, public agencies are required to establish, by ordinance or resolution, time limits for completing environmental evaluation of projects described in Section 21065(c) of the Public Resources Code; and WHEREAS, pursuant to Section 21065(c) of the Public Resources Code, a project means activities involving the issuance to a person of a lease, permit, license, certificate or other entitlement for use by one or more public agencies; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY RESOLVE AS FOLLOWS: Section 1. The above recitals are all true and correct. Section 2. The State EIR Guidelines, as amended from time to time, are approved and adopted as the Guidelines for environmental evaluation of projects of the City of Grand Terrace. Section 3. Any rules or procedures not expressly set forth in the Guidelines, but deemed necessary and convenient in order to carry out the intent and purposes of the California Environmental Quality Act, are hereby expressly authorized. Section 4. The time limits for completing environmental evaluation of projects defined in Section 21065(c) of the Public Resources Code are established as follows: too F] (1) Not to exceed one (1) year for completing and certifying environmental impact reports; and (2) Not to exceed 105 days for completing negative declarations. The foregoing time limits shall commence from the date on which an application requesting approval of a project is received and accepted as complete by the City Council of the City of Grand Terrace. Section 5. If compelling circumstances justify additional time and the project applicant consents thereto, the City Council of the City of Grand Terrace may provide for a reasonable extension of the foregoing time limits. Section 6. The foregoing time limits shall apply to those circumstances in which the City Council is the lead agency for a project. ADOPTED this 25th day of August, 1983. ATTEST: City Clerk of the City of Ur—a—n-dMayor of the CIty of GrandTerrace Terrace and of the City Council and of the CIty Council thereof. thereof. Approved as to form: City Attorney - 2 - ND1NG CITY '=p�NCIL APPROVAL AUG 2 5 1.01 C 011 CIL AGENDA ITEM 9 RESOLUTION NO. 83- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, SUPPORTING ASSEMBLY CONSTITUTIONAL AMENDMENT NO. 35 (ACA 35). WHEREAS, existing provisions of the California Constitution require that, whenever the Legislature or any State agency mandates a new program or higher level of service on any local government, the State shall reimburse the local government for the cost of the program or increased level of service except for specified exemptions; and WHEREAS, in the past the Legislature has granted numerous specified exemptions in mandated local programs, which have created financial hardships on local entities that are forced to participate; and WHEREAS, Assembly Constitutional Amendment No. 35 (ACA 35) provides that, whenever the Legislature or any State agency mandates any increased cost, the State shall reimburse the local government agency Tor the increased cost; and WHEREAS, ACA 35 would enable the State Board of Control to determine that appropriations are insufficient and so declare, thereby causing the State mandate to be voluntary until the Board of Control determines that sufficient funds have been appropriated; and WHEREAS, ACA 35 requires the Board of Control to investigate all State -mandated local programs enacted after July 1, 1975, to determine whether they are sufficiently funded, as specified, and if not, cause the duty of the local entities to carry out the program to be voluntary if funding is not provided by the next succeeding fiscal year; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY RESOLVE AS FOLLOWS: 1. That the City Council of the City of Grand Terrace supports the passage of ACA 35; 2. That said Council strongly encourages all citizens and local entities in California to support the passage of ACA 35; 3. That said Council commends Assemblyman Charles W. Bader for his introduction of this fiscally responsible Constitutional Amendment; 4. That copies of this Resolution be forwarded to all appropriate parties. ADOPTED this 25th day of August, 1983. • COUNCIL CLIPBOARD i 7- .2, - 83 ' Staff recommends Council endorse ACA 35 because of the costs of state -mandated programs upon the councites and cities. We can't keep on with these kinds of programs. RETURN TO YE NO COMMENTS CITI MGR. Grant VOW Ri g l ey_ -- Pe tta �f 1 Nix Pfennighausen Mk;MORANDLbM DATE: July 22, 1983 TO: Seth Armstead City Manager FROM: Ed Clark Finance Officer SUBJECT: ASSEMBLY CONSTITUTIONAL AMENDMENT 35 Subject amendment would require the State to reimburse cities for the cost of State mandated programs imposed upon them. I attended a meeting regarding this subject at La Pasta Mill in Rancho Cucamonga on July 21, 1983. The meeting was run by Chuck Bader, Assemblyman of the 65th District. Assemblyman Bader is the one that is -sponsoring this bill. In attendance was Steve Switzer. Steve is the Administrative Assistant to Chuck Bader and is the one that will be contacting the City Managers in regards to working up initiatives toward moving out on this bill. Also in attendance were 8 or 10 representatives from the various cities within San Bernardino County. The representatives were either city managers or were individuals representing the city managers such as myself. Assemblyman Bader pointed out in his opening statements that the cities, counties and school boards are being pushed to the brink of bankruptcy by a Legislature that has mandated programs costing billions of dollars and then disclaimed its responsibility to provide the funds to pay for these programs. After considerable discussion, Assemblyman Bader pointed out what he needed from the managers. The following lists the needs: 1. Managers to educate their councils in regards to the requirement for and what is contained in ACA 35. 2. Get the councils to name three or four people within their city that would carry petitions to get the Legislature to pass ACA 35. 3. Help in getting Riverside County going in regards to same. 4. To furnish -an avenue to other city managers that were not in attendance at this meeting. I have listed and have attached the enclosures that were handed -out by Assemblyman Bader and they certainly make interesting reading. f18 Memorandum --ASSEMBLY CONSTITUTIONAL AMENDMENT 35 Page 2 July 22, 1983 I note that on the Endorsements of ACA 35 that the City of Grand Terrace is not listed. In other words, we haven't passed a resolution endorsing ACA 35. I recommend that action be taken by the Council to endorse ACA 35. EC:lo Encs. I. City of Chino letter dated July 13, 1983 2. ACA 35 (4 pages) 3. Preliminary Analysis of ACA 35 (5 pages) 4. Letter to all Local Government Entities by Charles W. Bader 5. Highlights- ACA 35 Basic Provisions 6. Endorsements of ACA 35, July 19, 1983 7. "Progress Bulletin" Tuesday, July 12, 1983 8. Typical Claim Process 9. Constitution, Art. 13B, 98 10. Resolution No. 83-114 t CAP11*OL ADDRESS: COMMITTEES: • State Capitol Economic Development and Sacramento 95814 two New Technologies (916) 445-8490 jQ/ �n11 Education DISTRICT ADDRESS: p Housing & Community 203 West G Street Development (714)983-6011 Calif Drnia legf5lature • STAT, REPLY TO: CHARLES W. BADER ❑ ONTARIO �frA p x ASSEMBLYMAN SIXTY-FIFTH DISTRICT Rj ❑ SACRAMENTO To all Local Government Entities: Cities, Counties, and School Boards are being pushed to the brink of bankruptcy by a Legislature that has man- dated programs costing millions of dollars and then "disclaimed" its responsibility to provide the funds to pay for those programs. The courts, because of the separ- ation of powers doctrine, can not force the Legislature to allocate the necessary funds. As a potential solution to this problem, I have authored Assembly Constitutional Ammendment 35 (ACA 35). Please read the Amendment and the material that I have included in this packet. I am sure that you will find this legislation very helpful to local government. You can help insure passage of ACA 35 by doing the following: 1. Ask your city, county, or school board to endorse ACA 35. ' 2. Identify a contact person within each local entity for coordination of lobbying efforts with my office. 3. Have each council member, county supervisor, or school board member write a letter of support to their Assemblyperson. After passage by the legislature, ACA 35 will appear on the ballot in the next general election. Your help and support will be needed to campaign for this measure in the future. 'Yours truly, aajzu W. CHARLES W. BADER i I.IiON11AS 11 A N IN I GA N liA1l:lAi.-kN AW 35 (Bader) Page 1 ACA 35 (BADER), AS INTRODUCED SUBJECT: Makes State -Mandated Local Programs Voluntary Unless the Legislature Appropriates Sufficient Money to Cover Increased Costs FISCAL EFFECT: (Fiscal Committee: Yes) State: Increase in administrative costs to the State Board of Control. Potential General Fund revenue loss for appropriations to local governments for unfunded and under -funded state -mandated local programs enacted after July 1,,1975. Local: Potential revenue savings for local agencies which choose not to comply with unfunded mandates; potential revenue gain for. appro- priations described above. DIGEST (WHAT TI1E BILL DOES) Existing law: Proposition 4 (the so-called "Gann Initiative"), approved by the voters in November, 1979, makes reimbursement to -local governments for state -mandated costs a constitutional requirement. This reimbursement can be achieved in two ways: (1) through a direct appropriation by the Legislature %..,hen enacting new state -mandated local programs; or (2) through the "SB 90" claims process, ;hereby local governments may seek reimbursement through application to the State Board of Control for unfunded mandates. The state will not reimburse local agencies under the follow- ing conditions: (1) if costs result from an act which is requested by a local agency; ACA 35 (Bader) Paye 2 (2) if there are savings as well as costs in an act which result in no additional net costs; (3) if a local agency has the authority to levy fees, ser- vice charges or assessments sufficient to pay for the costs mandated by a•particular act; (4) if an act creates a new crime or infraction, eliminates a crime or infraction, or changes the definition of or penalty for a new crime or infraction; (5) if an act affirms that which had been declared existing law or regulation by action of the courts; (6) if an act implements a federal law or regulation, unless the act mandates costs which exceed the cost of com- plying with the federal mandate. . This ACA would require the Legislature to Pay local govern- ments any increased cost mandated by the state, except for speci- fied constitutional exemptions already in existing law. The Board of Control would be required to determine within 90 days of the enactment or effective date of a state -mandated local program, i..hichever is later, v hither the level of funding appro- priated is sufficient to cover the costs of the mandate. The Eoard would also be reauired to continuously monitor each state -mandated local program to determine if the level of appropriation remains sufficient to cover the costs of the program. If, in either case, the Board determines that the level of funding is or becomes insufficient the mandate shall be suspended and local government compliance with the mandate shall become voluntary until the Board determines that sufficient funds have been appropriated. The Board of Control would also be required to investigate all state -mandated local programs enacted by the Legislature after July 1, 1975 and executive orders or regulations imple- menting legislation enacted after July 1, 1975 to determine whether such programs have been funded and, if so, whether such funding is still sufficient to cover the costs. If the Board determines that the funding is insufficient it shall calculate the current cost of the program and shall report these amounts to the Legislature. If, as of the beginning of the succeeding fiscal year the Legislature -has not appropriated sufficient funds to pay the cost of the program, the mandate shall be suspended and local government compliance shall become voluntary until the Board determines that sufficient funds have been appropriated. *AA 35 (_Fader) Page 3 For purposes of this ACA, the membership of the Board of Control would consist of the Controller and the Director of the Department of General Services, acting as ex-officio members; a gubernatorial appointee; and two members representing. local agencies appointed by the Governor. If approved by a two-thirds vote of both houses, the ACA would be•submitted to the voters, and if approved would become effective the 'day following the election. STAFF CO1,24ENTARY: 1. Purpose of the Bill The purpose of the bill is apparently to require the Legislature =-to fund state -mandated local programs in order to save local agencies and school districts from being forced to pay for unfunded programs mandated by the state. Proponents argue that the Legislature should be required to consider the policy and fiscal implications of a bill concur- rently, rather than the more common current practice of waiving reimbursement requirements or allowing local governments to apply for reimbursement through the SB 90 claims process. 2. Background of State-:'andated Local Programs SB 90 (1972) provided that the state reimburse local agencies for sales and property tax exemptions which are enacted, and for the full costs incurred by local agencies because of new programs which are mandated by the state after January 1, 1973. This policy came about as a trade-off with local government in return for the imposition of maximum property tax rates on cities, counties and special districts, and of revenue limits on school districts. SB 90 (Gregorio, 1977) instituted a claims procedure whereby local agencies may receive reimbursement for mandated -costs, even if the mandated legislation failed to include an appro- priation for that purpose in the first place. The Board of Control reviews these claims and refers them to the Legislature, where the ultimate funding decision is discretionary. The Department of Finance annually -reviews all mandates. SB 1490 (Gregorio, 1978) was a major clean-up measure affecting the way in which local agencies may claim for reimbursement of unfunded mandates. ' CA 35 (Bader) PZ.ge 4 Proposition 4, passed in November 1979" made state reimbursement t-o local governments for state -mandated costs a constitutional requirement, but excluded legislation which creates a new crime, and legislation which implements a court decision or a federal mandate. SB 90 (Russell, 1980) implemented Proposition 4 by clarifying and expanding the definition of mandated costs. It has been common legislative practice since early 1973 to "disclaim" or "waive" the need to reimburse local ager_cies for the potential costs of certain mandates, based on a variety of findings. (See Digest for a description of such findings.) 3. Local Governments Feel Legislature Disregards Prop. 4, SB 90 Local officials have been increasingly critical of what they claim is a disregard by the Legislature of the state -mandated reimbursement provisions of Proposition 4 and SB 90 by the passage of bills which appear to mandate local costs, but which contain no funding of such costs. They also criticize the SB 90 claims process as bnduly cumber- some and lengthy. A December 19, 1981 article in the Sacramento Bee noted that SB 90 claims often take two.years to reach the Legislature for funding, and that many successful claims remain unfunded. The County Supervisors Association recently sued the state to invalidate new laws which are unfunded local mandates (Contra Costa County, et al v. State of California). The Superior Court ruled that the suit is premature because the counties have not yet exhausted their administrative remedies (i.e., the SB 90 claims process). The court did not discuss the validity of local mandates in the event that after counties have exhausted their administrative remedies mandates remain unfunded. CSAC plans to request from the court an amended decision which dis- cusses that issue. 4. Appropriations Bills Require Ttao-Thirds Vote This ACA would require all state -mandated local program bills to contain appropriations: the result would be a significant increase in the number of bills requiring a two-thirds vote for passage rather than the current majority vote. A substantial number of state -mandated local program bills containing appro- priations would most likely meet defeat. u )A 35 (Bader) Page 5 5. Tremendous Power Deleqated to Board of Control This ACA would allow the Board of Control to determine (1) whether a state -mandated local program contains sufficient appropriation; (2)" whether such funding remains sufficient; and. (3) whether existing state -mandated local programs are suffi- ciently funded on an annual basis. Based on the Board's findings in each of the above cases, it can effectively terminate a statutory enactment. Should a non -elected state Board (compo$ed of the Director of General Services, the State Controller,"a Gubernatorial appointee, and' two local officials) have final authority to overturn legis- lative mandates? 6. Definition of "Sufficient" Unclear If the Board finds that the Legislature has failed to appro- priate sufficient funds to pay for the costs of a state -mandated local program, the mandate shall be suspended and become voluntary until sufficient funds are appropriated. It is unclear what level of funding constitutes "sufficient". Should an entire program or law which has as little as a $200 fiscal effect on one jurisdiction be terminated because no funding was made, whether by oversight, design, or inability to gain a two-thirds vote? 7. Governor's Line -Item Veto Through his ability to line -item veto, the Governor could eliminate funding for a funded state -mandated local program, or reduce the amount below the costs of such mandate, either of which could result in a law or program becoming voluntary. 8. ACA Applies Retroactively This ACA would require the Board of Control to review all existing state -::undated local programs enacted after July 1, 1975 to determine whether they are sufficiently funded. Those programs for which there is insufficient funding would become voluntary unless by the succeeding fiscal year the Legislature appropriated money to cover the costs. A program may have hired new employees or made capital invest- ments -and suddenly be faced with no funding from local govern- ments if the provisions implementing the program become voluntary. Consultant: May 9, 1983 js Ann Carlson Y��Y.. - —� ._ ___ ___ -_ __—.�_.��- _..s^+� -ram'. ��—. .. _ T.�� —7— �•� ...• _ .� Date: 8/18/83 F- ST)kFF REPO[ T 12-10.1005 C R A ITEM ( ) COUNCIL ITEM (X ) MEETING DATE: August 25, 2983 AGENDA ITEM NO. 6- SUBJECT: ci---pp+ Name Changp During the tentative process of Parcel Map 6462, a name of La Alba Court was assigned to the c-ul de sad street southerly of Barton Road, easterly of Mt.Vernon,the street which leads to the fire station. Prior to the approval of the final map, the name of that street was changed to Center City Court and as such was approved by both the Planning Commission and the City Council and so recorded. Recently there has been a street name sign ordered.that indicates the name as City Center Court. Subsequently, the address which was placed on the block wall in front of the fire station also indicated the name of the street as being City Center Court. This, obviously, is not official and recorded name of the cul de sac. To avoid a great deal of confusion and to officially designate the street name change from Center City Court to City Center Court, a resolution of the City Council taking this action is required. It is interesting to note that several people have commented that City Center Court is more appealing a name than Center City Court. It would, therefore, be appropriate for the City Council to consider this name change. Staff recommends that the City Council: ADOPT THE ATTACHED RESOLUTION CHANGING THE NAME OF THE STREET. JK/lbk Attachment 60 DING CITY CD CIL APPROVAL RESOLUTION NO. 83- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, CHANGING AND RENAMING "CENTER CITY COURT" TO "CITY CENTER COURT." WHEREAS, the City Council of the City of Grand Terrace desires to change the name of "Center City Court" to "City Center Court; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER that "Center City Court" is hereby changed to and renamed "City Center Court." BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to forward this Resolution to the Board of Supervisors of San Bernardino County. ADOPTED this 25th day of August, 1983. ATTEST: City Clerk of the City of Gran Terrace and of the City Council thereof. Approved as to form: City Attorney Mayor of the City of Gran Terrace and of the City Council thereof. ORT Date: 8/9/83 S P C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: August 11, 1983 AGENDA ITEM NO. SUBJECT: HOLD HARMLESS AGREEMENT FOR USE OF LAND FOR PARKING Mr. Ernie Zampese has offered the use of his land on both sides of Center City Court, to be used for public parking purposes for the September 11, 1983 dedication ceremony for the Grand Terrace Fire Station. He has agreed to grade the area at no charge on both sides of Center City Court. Mr. Zampese has asked that the City furnish a hold harmless agreement if they would like to use the offered parking. Staff recommends that the Council: AUTHORIZE THE MAYOR TO EXECUTE ATTACHED AGREEMENT. SA:lo Encl. I W HUGH J. GRANT Mayor JIM RIGLEY Mayor Pro Tom Counci! Members TONY PETTA ROY W NIX BARBARA PFENNIGHAUSEN SETH ARMSTEAD City Manager MYRNA ERWAY City Clerk EDWARD R. CLARK Finance d Administrative Services Officer The City of Grand Terrace agrees to indemnify and hold Bill DeBenedet and Ernie Zampese harmless from, and will defend, at its own expense and sole cost, any claim, demand, liability, or loss by reason of any injury to property or person in connection with the use of parking facilities located at Parcel 4 of Parcel Map 6462 at Center City Court, to be used on September 11, 1983 for the dedication ceremony for the Grand Terrace Fire Station during the hours of 2:00 p.m. through 5:00 p.m. Dated: ATTESTED: City Clerk of the City of Grand Terrace Mayor of the City of Grand Terrace Approved as to form: City Attorney 22795 BARTON ROAD City Manager — City Clerk (714) 824.6621 — Engineering 825.3825 GRAND TERRACE, CA 92324 —5295 Finance — Planning — Community Services (714) 824-7226 te STAFF REPOAT "° � C R A ITEM ( ) COUNCIL ITEM ( X ) MEETING DATE: 8-11-83 AGENDA ITEM NO. SUBJECT: _ League of California Cities —Annual Conference in San Francisco October 2-5. 1983 Staff feels much valuable information can be ascertained from this Conference. There are separate department programs; therefore, each of the three individuals will be attending separate programs which should prove to be useful to the City. Funds have been budgeted and are available in each of the respective departments. The City Clerk will be sharing a room with another City Clerk to help decrease costs. STAFF RECOMMENDS THAT COUNCIL: APPROVE COUNCILMAN NIX, CITY MANAGER ARMSTEAD AND CITY CLERK ERWAY ATTENDING THE LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE IN SAN FRANCISCO OCTOBER 2-5, 1983. ME City Grand Terrace League Division IiIArus Belt Conference Registration Form League of California Cities — 85th Annual Conference San Francisco, California October 2-5, 1983 1_-_� 0 0 0 0 (This form is for Conference Registration and NOT for hotel reservations) Number of registration fees: Make checks payable to: —_ city officials at League of California Cities $75 00 each = $ 225.00 (Please, no purchase orders.) non -city public officials at $85.00 each = $ Check which: non-public officials O Send individual advance registration at $90.00 each = $ receipts to each name and address below Total $ 225.00 ® or all to name and address below Check which: NAME Myrna Erway O Enclosed find personal check TITLE City Clerk ® City check ADDRGrand2Terraceton RoadCA 92324 O Money order CITY STATE ZIP Unless payment in full accompanies this form advance registration will not be processed. Enter below the name and official title as they should appear on the Conference badge and registration card. If registering a spouse, give the name as it should appear on the Conference badge and indicate "spouse" under the title column. NAME: TITLE: Roy W. Nix Councilman Seth A. Armstead -City Manager Myrna Erway City Clerk Please Return This Form Not Later Than September 16, 1983, To: Conference Registration Office League of California Cities 953 Mountain View Drive, Suite 210 P.O. Box 7005 Lafayette, California 94549 15 n F] Department Programs Mayors & Council Members Department Monday Department Business Session Partnerships for Citizenship Education: Building a Concerned Citizenry Strength in Partnerships: The Award for Excellence Nominees Tuesday Managing Our Infrastructure (Jointly with Planners and Public Works Officers) Maintaining Control of Your Sphere of Influence (Jointly with Planners) City Authority Regarding Second Units (Jointly with Planners) City Managers Department Monday Department Business Session The Condition of our Infrastructure Partnerships in Rebuilding our Cities The Farrell Decision and Revenue -Raising Alternatives Tuesday Manager -Police Chief Relations (Jointly with Police Chiefs) City Telecommunications after December 31, 1981 (Jointly with Public Works Officers, Police Chiefs, and Fire Chiefs) City Attorneys Department Monday Department Business Session Update on Conflicts of Interest Local Regulation of Hazardous Substances Density Transfer Techniques General Plan Revisions Defending Inverse Condemnation Causes of Action Compensating for Business Goodwill CEQA Update Tuesday Public Records and Documents: Problems and Statutes (Jointly with City Clerks) Revenue Resources: Business Taxes, Parking Fines, and Entrepeneurial Activities (Jointly with Fiscaf Officers) 3 Wednesday Avoiding Tort Liability Mobile Home Regulations and Stability Adult Entertainment Update City Clerks Department Monday Department Business Session Strengthening Administrative Techniques Tuesday Public Records and Documents: Problems and Statutes (Jointly with City Attorneys) Managing Volunteer Programs (Jointly with Parks and Recreation Officers) Wednesday The Clerks Role in Risk Management Revenue Producers in the Clerk's Office Fiscal Officers Monday Department Business Session Bond Registration Finance Applications of Computers in J.P.A.'s Microcomputers in Finance Department Tuesday Alternative Funding Sources: Savings and Revenues in the Fire Service (Jointly with Fire Chiefs) Revenue Resources: Business Taxes, Parking Fines, and Entrepeneurial Activities (Jointly with City Attorneys) Public Works Officers Monday Department Business Session Cost -Saving Techniques in Public Works Computer Applications in Public Works Tuesday Managing Our Infrastructure (Jointly with Mayors and Council Members and Planners) City Telecommunications After December 31, 1983 (Jointly with City Managers, Police Chiefs and Fire Chiefs) Wednesday Community Relations in Public Works Date: August 17, 1983 S"NA F F R E P I / � C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: AUGUST 25, 1983 V AGENDA ITEM NO. L SUBJECT: FRINGE BENEFITS ON COMPENSATORY TIME On July 28, 1983, Council set a ceiling on Compensatory Time of forty hours and authorized payment of overtime to the two employees that exceeded forty hours as of that date. As salaries have now been paid to those employees, fringe benefits must also be paid. Staff Recommends Council: TRANSFER INTO LINE ITEM 10-4120-140, $60.00 AND INTO LINE ITEM 10-4125-140, $257.00 TO COVER THE COST OF FRINGE BENEFITS. FUNDS TO BE TAKEN OUT OF BALANCE FORWARD JUNE 30, 1984. BM;gr to Date: August 3, 118 StAFF Eb C R A ITEM ( ) COUNCIL ITEM ( X ) MEETING DATE: 8-25-83 AGENDA ITEM NO. 7A SUBJECT: ANNUAL STREET MAINTENACE CONTRACT AWARD On July 29, 1983, the Annual Street Maintenance Contract expired with the local firm known as Harber Construction. Staff discussed the feasibility of simply renegotiating the existing contract with Harber Construction in lieu of going out to public bid. It was the opinion of the City Attorney that since this is considered annual maintenance, and not a public works project, the -City could save the time and expense by simply selecting a vendor. Since staff has had a full year to work with and evaluate the firm of Harber Construction, their work has been found to meet City standards, and their emergency response has been outstanding. The firm principals respond in a very professional manner. On August 2, 1983, Staff met with Harber Construction to ascertain what fees might be increasing if the contract were to be awarded to Harber Construction. The only increase stated was a $10.00 per ton on asphalt increase. No other increase. Staff Recommends that the Council: APPROVE AWARDING THE ANNUAL STREET MAINTENANCE CONTRACT WITH HARBER CONSTRUCTION, FOR $23,500. RLA f GTC#83- CONTRACT AGREEMENT ANNUAL STREET b STORM DRAIN MAINTENANCE CONTRACT THIS AGREEMENT, made and entered into by and between the CITY OF GRAND TERRACE, a municipal corporation, hereinafter called "City", and JAMES L. HARBER COMPANY, hereinafter called "Contractor". That the City and the Contractor, for the consideration hereinafter named, agree as follows: 1. The complete contract includes all of the contract documents as if set forth in full herein, to wit, this Contract Agreement, Addendum Nos. , the Bidder's Hourly Equipment Rental Schedules, the Special Provisions, Drawings, Description of Work, the Standard Specifications for Public Works Construction (1979 edition), all of which are essential parts of this Contract. In the event of any conflict in the provisions thereof, the terms of said documents as set forth above shall control, each over the other, in the order provided. 2. The Contractor shall furnish all materials, except as otherwise provided in the Specifications or Plans, and will perform all the work for the Annual Street and Storm Drain Maintenance which are necessary to complete in a good, workmanlike and substantial manner the above described work in accordance with the Contract Documents for this Project GTB No. 82-02, which Contract Documents are hereby specifically referred to, and by such reference made a part thereof. Additional payments for special or extra work shall be according to the Contractor's equipment hourly rental rates for equipment and personnel. A schedule of these negotiated rates shall become a part of this Contract upon award of Contract. n F] Payments to the Contractor by the City will be on an end -of -month basis after submittal of an itemized by -day invoice (format to be agreed upon) of work performed. In the event of disputed invoice, the invoice, once approved by staff, will be submitted to Council at the next available Council meeting according to schedule for City Council dispositions. 3. The City will pay the Contractor, and the Contractor agrees to receive and accept the prices set forth in the Bid Schedule and for the total amount of $23,500.00 as full compensation for furnishing all materials and for doing all the work contemplated and embraced under this Agreement; and also for all loss or damages arising out of the nature of the work, unforeseen difficulties or obstructions which may arise or be encountered in the prosecution of the work until it is accepted by the City; and for all expenses incurred by or in consequence of the suspension or discontinuance of work; and for well and faithfully completing the work, the whole thereof in the manner and in accordance with the Contract Documents therefor, and the requirements of the Engineer under them. 4. The Contractor agrees to commence work pursuant to this Contract September 1, 1983, and to diligently prosecute the same for one year from that date of commencement. 5. Either party hereto may terminate this Agreement at any time within thirty (30) days written notice to the other party. 6. The Contractor shall supply the City with a Certificate evidencing liability insurance policy or policies which shall provide the coverage set forth in the Special Provisions prior to execution of this Contract by the City. 7. Should the City bring any legal or equitable action for the purpose of protecting or enforcing its rights under this Agreement, the City shall recover, in addition to all other relief, its reasonable attorney's fees and court costs to be fixed by the Court. -2- 8. The Contractor hereby agrees that he will not proceed with any Extra or Special Work unless he has been authorized in writing to do so by the City Staff prior to the commencement of said Work. 9. The parties do for themselves, their heirs, executors, administrators, successors, and assigns agree to the full performance of all the provisions herein contained. The Contractor may not, either voluntarily or by action of law, assign any obligation assumed by the Contractor hereunder without prior written consent of the City. ATTEST: City Clerk Approved as to form: Attorney - 3 - "OWNER" CITY OF GRAND TERRACE (A Municipal Corporation) By Mayor Date: "CONTRACTOR" JAMES L HARBER COMPANY By Ti tl e Date: Contractor's License No. Address: 21999 Van Buren St. Grand Terrace, CA 92324 CONTRACT AGREEMENT ANNUAL STREET & STORM DRAIN MAINTENANCE CONTRACT THIS AGREEMENT, made and entered into by and between the CITY OF GRAND TERRACE, a municipal corporation, hereinafter called "City", and JAMES L. HARBER COMPANY, hereinafter called "Contractor". That the City and the Contractor, for the consideration hereinafter named, agree as follows: 1. The complete contract includes all of the contract documents as if set forth in full herein, to wit, this Contract Agreement, Addendum Nos. , the Bidder's Hourly Equipment Rental Schedules, the Special Provisions, Drawings, Description of Work, the Standard Specifications for Public Works Construction (1979 edition), the Bidder's Proposal, the Notice Inviting Bids, the Affidavit to Accompany the Proposal, the Faithful Performance Bond, the Payment Bond (Labor and Material Bond), the Bid Bond, all of which are essential parts of this Contract. In the event of any conflict in the provisions thereof, the terms of said documents as set forth above shall control, each over the other, in the order provided. 2. The Contractor shall furnish all materials, except as otherwise provided in the Specifications or Plans, and will perform all the work for the Annual Street and Storm Drain Maintenance which are necessary to complete in a good, workmanlike and substantial manner the above described work in acordance with the Contract Documents for this Project GTB No. 82-02, which Contract Documents are hereby specifically referred to, and by such reference made a part thereof. Additional payments for special or extra work shall be according to the Contractor's equipment hourly rental rates for equipment and personnel. A schedule of these negotiated rates shall become a part of this Contract upon award of Contract. Payments to the tractor by the City will be 4n end -of -month basis after submittal of an itemized by -day invoice (format to be agreed upon) of work performed. In the event of disputed invoice, the invoice, once approved by staff, will be submitted to Council at the next available Council meeting according to schedule for City Council dispositions. 3. The City will pay the Contractor, and the Contractor agrees to receive and accept the prices set forth in the Bid Schedule and for the total amount of $34,969.00 as full compensation for furnishing all materials and for doing all the work contemplated and embraced under this Agreement; and also for all loss or damages arising out of the nature of the work, unforeseen difficulties or obstructions which may arise or be encountered in the prosecution of the work until it is accepted by the City; and for all expenses incurred by or in consequence of the suspension or discontinuance of work; and for well and faithfully completing the work, the whole thereof in the manner and in accordance with the Contract Documents therefor, and the requirements of the Engineer under them. 4. The Contractor agrees to commence work pursuant to this Contract July 19 1982, and to diligently prosecute the same for one year from that date of commencement. 5. Either party hereto may terminate this Agreement at any time within thirty (30) days written notice to the other party. 6. The Contractor shall supply the City with a Certificate evidencing liability insurance policy or policies which shall provide the coverage set forth in the Special Provisions prior to execution of this Contract by the City. 7. Should the City bring any legal or equitable action for the purpose of protecting or enforcing its rights under this Agreement, the City shall recover, in addition to all other relief, its reasonable attorney's fees and court costs to be fixed by the Court. -2- 8. The Contractor hereby agrees that he will not proceed with any Extra or Special Work unless he has been authorized in writing to do so by the City Staff prior to the commencement of said Work. 9. The parties do for themselves, their heirs, executors, administrators, successors, and assigns agree to the full performance of all the provisions herein contained. The Contractor may not, either voluntarily or by action of law, assign any obligation assumed by the Contractor hereunder without prior written consent of the City. !r, ATTEST: Approved as to form: 4 4, e. � /. 4 ja -3- "OWNER" GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY By Date: "CONTRACTOR" JAMES L HARBER COMPANY W01 (Title) Date: Contractor's License No. Address: 21999 Van Buren St. Grand Terrace, CA 92324 TO THE HONORABLE 14A� ND CITY COUNCIL Date - May 4, 1982 PROPOSAL ANNUAL STREET AND STORM DRAIN MAINTENANCE CONTRACT Contractor HARRgg COMPANY O. ITEM QUANT. UNI 7 UNI T PRICE AMOUN', 1 Remove and repair of streets with asphaltic concrete I-C-AR-4000 (50 SF or less) 25 tons 100.00/Ton 2,500.00 2 Removal & repair of streets with asphaltic concrete I-C-AR-4000 50 SF or more) 75 tons 3 Surface leveling with asphalt concrete 1-D-AR-4000 25 tons 100.00./Ton 2.500.00 4 5 Shoulder grading (see descriptions in specs.) Asphalt Berm I-D-AR-4000 3250 ± 25 IF tons .97 L.F. 95.00/Ton 3,152.00 2,375.00 6 Channel Cleaning 5120 ± IF. .95 L.F. 4,864.00 7 Catch Basin Cleaning 6± EA 135.00 EA. 810.00 8 Debris Basin Cleaninct 3± EA 150.00 EA. 450.-00 9 Center or Lane Line Striping (single dashed) 28,700± IF .08 L.F. 2,296.00 10 Center or Lane Line Stri in (Double) 3,300t .19 L.F. 627.00 11 (Speed limits, cross- Other Street_Markinas (walks, school zones, etc ) LS 4,200.00 4,200.00 12 Curb Painting (6", 8", or 12") 3,200± LF .65 L.F. 2,080.00 13 Culvert Cleaning (up to 22") 1 040± LF 1.00 L.F. 1,040.00 14 Culvert Cleaning (24", to 36") 575± LF 1.00 L.F. 575.00 TOTAL 34,969.00 (Please type or print) 1 TO THE HONORABLE MAYOR AND DATE • May 4, 1982 CITY COUNCIL CONTRACTOR: HARBER COMPANY PROPOSAL Annual Street & Storm Drain Maintenance Contract EQUIPMENT HOURLY RATE SCHEDULE NOTE: This is not a bid sheet; but will be used as a basis for bid comparison. MIN. Normal DAY NO. TTF.M r•un Dr!V WDTV DT TL+ nT rnLI 1 Pick up 2 Hrs. 20.00 160.00 2 1-ton truck 2 Hrs. 25.00 200.00 3 5-ton truck 2 Hrs. 30.00 240.00 4 10-ton truck 4 Hrs. 40.00 320.00 5 Water truck 6 Backhoe/loader, tractor 7 Loader/landscaper, tractor 4 Hrs. 40.00 390-00 6 Loader/mechanical brush 4 Hrs. 0 0 320.00 1-ton steel wheel roller 4 Hrs. 32.50 One-man mechanical tamper (wacker) 4 Hrs. 30.00 240.00 L Air compressor 4 Hrs. 30.00 240.00 Jack hammer/sand blaster/ pneumatic compactor 4 Hrs. 45.00 360.00 Sandblaster 4 Hrs. 60.00 480.00 Date: August 22, 1983 SThFF REP01kT CRAITE14( ) AGENDA ITEM NO. COUNCIL ITEM ( X ) 7B MEETING DATE: August 25, 1983 SUBJECT: ANNUAL PARK MAINTENANCE CONTRACT TERRACE HILLS COMMUNITY PARK Effective August 31, 1983, the current contract between the*City of Grand Terrace and Daniels Landscaping expires. After diligent consultation and evaluation with many different general landscape contractors, maintenance companies, staff has been able to develop a recommendation in regards to awarding the annual park maintenance contract. The bid range ran as low as $450.00 by Jerry's Landscaping service, to as high as $1,150 by American West Landscaping. The low bid was for mowing and edging only. Since there is considerable more work to the park than that, staff felt that a contractor should be retained that has experience with large scale park maintenance work. Hence., staff has deter- mined that the bid submitted by Daniels Landscaping in the amount of $750.00 per month, should be accepted. Daniels Landscaping not only has the experience, but has the time and the desire to perform a professional job.- In addition, Daniels Landscaping is currently performing maintenance on the park. If any problems should arise between the contractor and the City, the City has the option of terminating the contract with thirty day notice. Staff Recommends that the Council: AWARD THE ANNUAL PARK MAINTENANCE CONTRACT TO DANIELS LANDSCAPING IN THE ANNUAL AMOUNT OF $9,000.00. RLA:ac Date: 8/18/83 .� 12-10.1018 1 STAFF, r;p C R A ITEM ( X) COUNCIL ITEM ( ) MEETING DATE: August 25, 1983 AGENDA ITEM NO. 7 �_ SUBJECT: Barton Road Right-of-way Acquisitions Sometime ago, the City retained a right-of-way acquisition agent for acquiring the properties necessary for widening of Barton Road in accordance with the requirements of FHWA and Caltrans. There were a total of 12 properties to be acquired and to date the right-of-way agent has been able to enter into a tentative agreement with 11 of the 12 property owners. These agreements and their contents will be reflected in the design of Barton Road and subsequently brought to the City Council for: 1) Consideration of the agreements and their approval, and 2) Approval of the design of Barton Road which will reflect the contents of the agreements. However,one of the property owners located on the southeast corner of Barton Road and Victoria has refused to accept an offer from the City and enter into the required agreements, based on the appraisal. The appraised value of the proposed take was $1.40 per sq. ft. The property owner originally requested $2.25/sq. ft.; and through negotiations by the right- of-way agent, Mr. Beckwith, the property owner has signed an agreement that he would sell to the City at a cost of $1.84/sq. ft. This agreement is attached hereto for your review. The basis for $1.84/sq. ft. was a recent offer and acceptance on the parcel immediately adjacent to and southerly of the parcel owned by Mr. Beckwith. In order for the acquisition agent to be able to prepare an agreement to the property owner, an administrative and Council decision is required, since the $1.84/sq. ft. exceeds the appraisal value of $1.40/sq. ft. In our discussion with the acquisition agent, it appears that $1.84/sq. ft. may be a justifiable amount to pay. The staff recommends that the City Council: AUTHORIZE THE ACQUISITION AGENT AND THE STAFF TO PROCEED WITH THE AGREEMENTS AND THE ACQUISITIONS OF SUBJECT PARCEL AT A COST OF $1.84/SQ. FT. JK/lbk Attachment AGREEMENT We, Milton Beckwith and Evelyn Beckwith, owners of the property at 23013 Barton Road, Grand Terrace, Ca. 92324, hereby agree that if we are paid $1.84 per square foot for the fee property taken under the revised Barton Road Reconstruction Plan, we will execute the required documents provided other conditions of the offer remain the same as submitted to us on July 29, 1983• ,L MIL ON BECKWITH EV,�YN BEC KW H