09/22/1983R
I V
CITY OF GRAND TERRACE
REGULAR COUNCIL MEETING
TERRACE VIEW ELEMENTARY SCHOOL
22731 Grand Terrace Road
AGENDA
* Call to Order
SEPTEMBER 22, 1983
5:30 P.M.
* Invocation - Pastor Jerry Folsom, First Baptist Church of Grand Terrace
* Pledge of Allegiance
* Roll Call
I Staff I
COMMUNITY REDEVELOPMENT AGENCY Recommendations Council Action
1. Approval of Minutes (9/8/83)
2. Approval of Check Register No. CRA092283
3. Civic Center - Review of Plans/Specifications
& Bid Request Authorization
4. Redevelopment Implementation Strategy
(Draft Final Report)
5. Final FY 83-84 CRA Budget
6. Confirm Council Action to Award Contract to
Steve Pandza Constructors in Amount of $4,850
for Install. of Improvements-Pico/Mt. Vernon
ADJOURN COMMUNITY REDEVELOPMENT AGENCY
CONVENE REGULAR CITY COUNCIL MEETING
1. Items to Add/Delete
2. Approval of Minutes (9/8/83)
3. SPECIAL PRESENTATTnNS
A. Certificates of Commendation
(1) Colton High School Band
(Larry Roberson, Director)
(2) USMC Color Guard
(First Sgt. Samuel Walls, Jr.,)
B. Proclamations
(1) Toastmasters Communications Month
(2) PTA Membership Enrollment Month
COUNCIL AGENDA
9/22/83
Page 2 of 3
4. PUBLIC PARTICIPATION
5. CONSENT CALENDAR
The following Consent Calendar items are
expected to be routine & non -controversial.
They will be acted upon by the Council at
one time without discussion. Any Council
Member, Staff Member, or Citizen may request
an item be removed from the Consent Calendar
for discussion.
A. Approval of Check Register No. 092283
B. Confirm CRA Action - Bid Request - Civic
Center
C. Accept FY 1982-83 City Audit
D. Approve Final Parcel Map 7984
E. Approve Allocation of $1,000 to Line Item
10-4212-210 from 6/30/84 Balance Fwd. to
Purchase Amended Traffic Citation Forms
F. Approve Appropriation of $5,061 to Line
Item 18-4908-254 from 6/30/84 Bal. Fwd.
for Purchase of 75 Street Sweeping Signs
6. ORAL REPORTS
A. Planning Commission
B. Parks & Recreation Committee
(1) Consideration of Committee Appointment
to Expire 6/30/84
C. Historical & Cultural Activities Committee
D. Crime Prevention Committee
E. Emergency Operations Committee
F. Police Chief
G. Fire Chief
H. City Engineer
I. City Attorney
J. City Manager
K. City Council
(1) League of Calif. Cities Conference
Resolutions
F1
COUNCIL AGENDA
9/22/83
Page 3 of 3
7. NEW BUSINESS
A. Consideration of Chamber of Commerce/CCS
Request for Office Space
B. Policy for Usage of Public Land/Facilities
C. A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF GRAND TERRACE, CA, RESCINDING
RESOLUTION NO. 81-49 & ESTABLISHING FEES
FOR ENGINEERING, PLANNING, AND BUILDING &
SAFETY
D. Contract for Engineer/Planning/Building
& Safety Services
E. Gage Canal Drainage Problem
F. Bid Request - DeBerry St. Overlay;
reconstruction of Pico E/o Oriole; recon-
struction of Grand Terrace Rd. S/o Newport
ADJOURN
NEXT REGULAR MEETING - THURSDAY, OCTOBER 13, 1983
AGENDA ITEM REQUESTS FOR THE 10/13/83 MEETING MUST
BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE
BY 12:00 NOON ON 10/5/83.
n
Staff
Recommendations Council Action
Approve
Approve
Approve
n
L D11 i N' G 4'%
CITY OF GRAND TERRACE
COMMUNITY REDEVELOPMENT AGENCY
REGULAR MEETING - SEPTEMBER 8, 1983
SEP221983
CRA AGENDA ITEM NO.
The regular meeting of the Community Redevelopment Agency, City of Grand Terrace,
was held in the Terrace View Elementary School, 22731 Grand Terrace Road, Grand
Terrace, California, on September 8, 1983, at 5:41 p.m.
PRESENT: Hugh J. Grant, Chairman
Jim Rigley, Vice -Chairman (Arrived at 5:45 p.m.)
Tony Petta
Roy W. Nix (Arrived at 6:05 p.m.)
Barbara Pfennighausen
Seth Armstead, Executive Director
Ed Clark, Treasurer
Ivan Hopkins, Attorney
Ilene Dughman, Acting Secretary
ABSENT: Myrna Erway, Secretary
APPROVAL OF MINUTES - AUGUST 25. 1983
CRA-83-94 Motion by Mrs. Pfennighausen, Second by Mr. Petta, to approve the
Minutes of August 25, 1983, as presented, carried 3-0, with Mr. Rigley
and Mr. Nix absent.
CHECK REGISTER NO. CRA090883
CRA-83-95 Motion by Mr. Petta, Second by Chairman Grant, to approved Check
Register No. CRA090883 as presented, carried 3-0, with Mr. Rigley and
Mr. Nix absent.
NOTICE OF COMPLETION - FIRE STATION CONSTRUCTION (GTC 83-01)
The City Manager advised that on September 6 he met with Mike Young,
Contractor, Architect Larry Wolff, and Captain Phil DeClerck to
determine whether the Fire Station is ready for final completion.
Based on those observations, the project has been determined
acceptable excluding the 17 items listed in the Staff Report.
Recommended authorization for the Chairman to execute and the City
Clerk to record the Notice of Completion subject to the satisfactory
completion of the those 17 items, which are expected to be completed
within several weeks.
Mr. Rigley arrived at 5:45 p.m.
Page 1 -
CRA - 9/8/83
It was clarified the Dedication Ceremony is not a legal acceptance of
the Fire Station, and the City has a one-year warranty on everything
throughout that facility after the Notice of Completion has been
recorded.
CRA-83-96 Motion by Mr. Petta, Second by Mr. Rigley, to authorize the Chairman
to execute and the City Clerk to record the Notice of Completion for
Contract No. GTC 83-01 - Fire Station Construction, subject to
satisfactory completion of the 17 items listed in the Staff Report,
Subject: Notice of Completion - Fire Station. Motion No. CRA-83-96
carried 4-0, with Mr. Nix absent
FIRE STATION - EMERGENCY GENERATOR
Mr. Larry Wolff advised that, as directed, his firm prepared and
distributed bid requests for this project to three electrical
contractors, with only one response, Parmelee Electric, Inc.,
Highland. The bid, received prior to 5:00 p.m. yesterday, is in the
amount of $1,049 for material and $1,134 for labor, for a total of
$2,183. Dean Carter was specifically requested to bid, but indicated
he was too busy to respond. Mr. Wolff noted the bid reflects a
savings of approximately $1,000 over the change order previously
presented and ultimately rejected. Stated he would attempt to
interest other parties if the Agency isn't satisfied with just one
bid and chooses to extend the bid period. Advised that Parmelee
Electric, who's bid is good for 30 days, could be placed at a
disadvantage if the bid period is extended, since his bid is now
public; however, feels there would be no problem. Mr. Wolff reminded
the Agency that the request for bids was not advertised since the
project is small.
Mr. Rigley stated Dick Rollins advised him he felt the project
shouldn't exceed $1,000, based on a conversation with an electrician.
The City Manager stated the City requires a contractor to be State
licensed to allow the City to hold him responsible for one year.
Councilwoman Pfennighausen stated during the last two weeks she
investigated cost of material and labor and feels, at the very most,
the project should not exceed $120.00 for material and $620.00 for
labor; therefore, feels $2,000 is totally unexceptable, and advantage
is being taken of the City because its a municipality. Realizes Mr.
Wolff is not responsible for the situation, since the Agency separated
tht project from the Fire Station construction.
Further discussion included recommendations to contact the electrician
referenced by Dick Rollins to see whether he is qualified and willing
to bid on the project, and to also contact Dean Carter again.
CRA-83-97 Motion by Mrs. Pfennighausen, Second by Mr. Rigley, to extend the
period for receiving bids for the Emergency Generator Wiring 30 days.
Motion No. CRA-83-99 carried 4-0, with Mr. Nix absent.
Page 2 -
CRA - 9/8/83
OVERHEAD D0 - FIRE STATION 40
Architect Larry Wolff stated it is not customary for his firm to
include automatic stops for overhead doors; therefore, did not include
this item in the plans. However, feels the idea is excellent from a
safety standpoint. At the request of the City Manager, he obtained a
quotation of cost to install the device on just the two front doors.
CRA-83-98 Following discussion, Motion by Chairman Grant, Second by
Mrs. Pfennighausen, that the Agency authorize expenditure of $464.00
for an automatic safety device for two Fire Station overhead doors.
Mr. Nix arrived at 6:05 p.m.
Following clarification that the cost of this device in relation to
total cost of an average garage door opener is due to its being
designed for heavy-duty, 16-gauge commercal doors, Motion No.
CRA-83-98 carried, 4-0, with Mr. Nix abstaining, since he arrived
after the Motion.
Recess - The meeting recessed at 6:06 p.m. and reconvened at 6:49
p.m., with all members present, to a Joint Regular Meeting with the
Planning Commission.
The following Planning Commissioners were present:
Sandy Collins, Chairman
John McDowell, Vice -Chairman
Vern Andress, Commissioner
William DeBenedet, Commissioner
Gerald Cole, Commissioner
Ray Munson, Commissioner
Norman Caouette, Commissioner
CIVIC CENTER - EXTERIOR MATERIAL
Architect Larry Wolff advised the intent of the Joint Meeting is to
consider alternate colors for masonry to be utilized on the Civic
Center. He summarized products and their cost of the firms contacted,
with Davidson Brick Company, the manufacturer of the brick used on the
Fire Station, being the lowest at $1.20 per unit, or $1.80 per square
foot, and Westland Masonry Supply, with Interpace Masonry Units, at
$1.68 per unit, or $3.00 per square foot; noted there were some errors
in quotes given at the last meeting. Mr. Wolff recommended the Civic
Center be constructed with the clay block material as originally
proposed; however, would consider two alternates. Recommended the
final contract documents being set up for a base bid utilizing the
Davidson product, with alternate bids utilizing either Atlas Brick
Units or the Phoenix Brick. Felt that if the overall bids come -in
better than expected, then going to a different clay block might be
feasible. In terms of specific color selection, would like to assign
that when the total bid outcome is known. Mr. Wolff then displayed
samples of various exterior material.
Page 3 -
CRA - 9/8/83
q7
CRA-83-41
Page 4 -
CRA - 9/8/83
In discussion, Chairman Collins stated it appeared information had
been provided the Agency which included cost factors that could be
more important than pure aesthetics; felt the Commission needed to
review that information prior to making color recommendations.
Mr. Nix concurred with the recommendation to request bids using
alternate exterior material, since it would provide cost for different
material; felt square footage cost misleading because one product
could involve more labor over the other. Felt color selection can be
made at the time of awarding the bid.
The members of the Planning Commission and the Agency agreed there
would be no advantage in making a color determination that evening;
provided, it did not hold up progress of the project; agreed to defer
selection of color until the Planning Commission has had time to
review the information provided by the Architect.
Mr. Wolff stated he needed the approval that evening of his
recommendation in order to meet his schedule to request approval of
the final plans and specifications and approval to advertise for bids
at the September 22 meeting.
Motion by Mr. Nix, Second by Mr. Rigley, to approve Staff's
recommendation to proceed with the plan to request the base bid in the
Davidson Tile, but ask for alternate bids on the two competing styles
of exterior finish.
Following clarification that the Motion allows the Architect to
proceed with his plans and allows the Agency to select the material
when it knows the final cost, including labor, Motion No. CRA-83-101
carried, ALL AYES.
ADJOURN - The Community Redevelopment Agency adjourned its Regular
Meek at 7:15 p.m. The next Regular Meeting will be held September
22, 1983, at 5:30 p.m.
Respectfully submitted,
Acting Secreta
APPROVED:
Chairman
PENDING CRA AP-fto-( �.
COMMUNITY REDEVELOPMENT AGENCY
CITY OF GRAND TERRACE
SEPT. 22, 1983
SEP2Z1983
CRA AGENDA ITEM NO. )-
CHECK REGISTER NO. CRA092283
CHECK NO. OUTSTANDING DEMANDS AS OF SEPT. 22, 1983
(1)
P1271
DEFERRED COMPENSATION PLAN
(2)
P1272
JAMES RIGLEY
(3)
P1273
ROY NIX
P1274
BARBARA PFENNIGHAUSEN
5)
P1275
BROWN & NAZAREK
(6)
P1276
MUNICIPAL SERVICES, INC.
(7)
P1277
POSTAL INSTANT PRESS
(8)
P1278
C G ENGINEERING
MEDICAL INSURANCE FOR GRANT,PETTA & DEF.COMP.
FOR NIX SEPT.1983.
AGENCY DIRECTORS' FRINGE SEPT. 1983
AGENCY DIRECTORS' FRINGE SEPT. 1983
AGENCY DIRECTORS' FRINGE SEPT. 1983
LEGAL SERVICES FOR JULY, 1983
REDEVELOPMENT IMPLEMENTATION STRATEGY, AUG.
1983. BAL DUE: $5,000.00
PRINT/BIND 1983/84 ANNUAL APPROVED BUDGET.
GENERAL PLAN UPDATE: PROJECT ORIENTATION MEET.
100% COMPLETE, DATA COLLECTION & ANALYSIS 100%
COMPLETE, PREPARE CIRCULATION ELEMENT 95%
COMPLETE, INFRASTRUCTURE 95% COMPLETE, MEET. ON
DRAFT OF GENERAL PLAN 100% COMPLETE. G.T.
FREEWAY ACCESS STUDY SERVICES FOR JULY, 1983.
TOTAL:
R
350.00
150.00
100.00
150.00
313.50
5,000.00
145.59
4 7Q7" l n
$10,006.19
I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CRA LIABILITIES HAVE BEEN
AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF CRA.
EDWARD R. CLARK
TREASURER
V
v
ARCHITECTS
BarmakianNhlff LangChristopher
%ptember 6, 1983
Mr. Seth Armstead
City Manager
City of Grand Terrace
22795 Barton Rd.
Grand Terrace, Ca 92324
re: Acceptance of Final Plans and Specifications and
Authorization to Solicit Bids
Grand Terrace Civic Center
Job No. 81-11000.30
Dear Mr. Armstead:
SEP 2 21983
L AGENDA 11
I hereby request acceptance of final plans and specifications for the Civic
Center by the City Cbuncil, and dependent upon that acceptance, authorization
to solicit bids per our latest approved schedule for your new Civic Center. It
is necessary that an agenda item relevant to this action be scheduled for the
CRA meeting of September 22, 1983. I shall have two complete sets of plans and
specifications available at your office on or before September 22 for review by
any interested parties.
I realize that due to the furious pace in completing final plans and specifics-
tions, that there will be little time left prior to soliciting bids for a com-
plete and thorough review of the project. If the Council would like to have a
workshop session prior to letting the plans out to bid, then I would suggest
that a meeting be scheduled between the time of September 22 and the next CRA
meeting of October 13, 1983. In order to obtain bids and to award the con-
struction project prior to the close of the year, we must have approval and
authorization to solicit bids no later than the meeting of October 13, 1983.
If any additional information or action is required at this time, please do not
hesitate to contact me at your earliest convenience.
Very ly yours,
i
Y
c �LFF
Arct, Al
I�.91
SEP 7 i9B3
:I fY•OF GRAND TERRA("L
101 ARCHICENTER 9375ARCHIBALD • RANCHO CUCAMONGA . CALIFORNIA • 91730 714.987.0909
AN DR EW BARMAKIAN * LAR RY WOLFF * DALE LANG * GAYLAI R D CH R ISTO PH ER
Date: Sept. 15, 1983
S F F R E P T 12_10.1029
C R A ITEM ( x)
AGENDA ITEM NO.
COUNCIL ITEM
MEETING DATE: Sept. 22, 1983
SUBJECT: Improvements on Pico & Mt. Vernon
At the last City Council meeting, the City Council awarded the contract
for the installation of improvements on the northwesterly corner of
Pico and Mt. Vernon. This is a CRA budget item and, therefore, requires
confirmation of the City Council action by the CRA.
Staff recommends that the Board of Directors of the CRA:
CONFIRM THE CITY COUNCIL ACTION AND AWARD THE CONTRACT TO STEVE PANDZA
CONSTRUCTORS IN THE AMOUNT OF $4,850.
JK/lbk
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A
CITY OF GRAND TERRACE
PENDING CITY
COUNCIL APPROVAL
90&glI AGENDA UEM ilg a
COUNCIL MINUTES
REGULAR MEETING - SEPEMBER 8, 1983
A regular Meeting of the City Council of the City of Grand Terrace was called to
order at the Terrace View Elementary School, 22731 Grand Terrace Road, Grand
Terrace, California, on September 8, 1983, at 6:06 p.m.
PRESENT: Hugh J. Grant, Mayor
Jim Rigley, Mayor Pro Tempore
Tony Petta, Councilman
Roy W. Nix, Councilman
Barbara Pfennighausen, Councilwoman
Seth Armstead, City Manager
Ivan Hopkins, City Attorney
John Harper, Attorney
Joe Kicak, City Engineer
Ilene Dughman, Deputy City Clerk
ABSENT: Myrna Erway, City Clerk
The meeting was opened with invocation by Reverend Lucille Hays, Grand Terrace
Assembly of God Church, followed by the Pledge of Allegiance, led by Councilman
Petta.
APPROVAL OF MINUTES - AUGUST 25, 1983
Councilwoman Pfennighausen requested status of the report requested at
the August 25 meeting to give benefits derived from City membership in
various organizations; she was advised it would be presented at the
next meeting.
CC-83-251 Motion by Councilman Rigley, Second by Councilman Petta, ALL AYES, to
approve the Minutes of August 25, 1983, as presented.
PUBLIC PARTICIPATION
John Mathews, 11733 Eton Drive, questioned what regulation allows
construction of fences right on the street or curb line. The City
Engineer responded that the zoning code permits fences or walls up to
four feet in height to be constructed on the property or right-of-way
line.
Page 1 -
9/8/83
Floyd Beierle, 22558 DeBerry, voiced opposition to the City licensing
felines, noting a newspaper article. Felt it could be a method of
increasing the City's revenue; however, would require animal control.
Questioned how one controls a cat, what shots would be required, and
the cost; noted animal control service would have to be increased and
the animal shelter has no facilities for cats.
+ 1
Mayor Grant advised Council has made no decision on this matter;
Councilman Rigley, at the last meeting, expressed concern about the
proliferation of cats and the distinction made between dogs and cats
in the terms of licensing and control.
Councilman Rigley stated he requested Staff to prepare for Council
consideration regulations regarding the licensing of cats for the
purpose of control, not revenue. If and when the matter is brought to
Council, it will be advertised.
CONSENT CALENDAR
The Animal Control Service Contract, Item D, was removed for
discussion.
CC-83-252 Motion by Councilman Nix, Second by Councilman Petta, ALL AYES, to
approve the following items on the Consent Calendar:
A. Check Register No. 090883;
B. (1) RESOLUTION NO. 83-48 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF GRAND TERRACIE, CA, APPROVING THE APPLICATION FOR GRANT
FUNDS UNDER THE ROBERTI-Z'BERG URBAN OPEN -SPACE AND RECREATION
PROGRAM FOR THE ACQUISITION AND INSTALLATION OF TRASH
RECEPTACLES;
(2) Expenditure of Funds for Trash Receptacles;
(3) Local 25% Match of $121.75 from Line Item 13-4444-701,
Roberti-Z'Berg Funding;
C. Authorization of Bid Request for Rehabilitation of Community Center
Restrooms Pursuant to Approval & Authorization to Proceed from
San Bernardino County Office of Community Development;
E. Authorization of Appropriation of Additional $3,900.00 from
FY 1983-84 Balance Forward and Authorize the Finance Officer to
Make the Payment to Caltrans for the City's Share of Participation
in the Cost of Traffic Signal Installation at I-215 & the Off -Ramp
at La Crosse;
F. Confirmation of CRA Action Relative to Notice of Completion - Fire
Station (GTC#83-01-CRA);
G. Confirmation of CRA Action Relative to Emergency Generator Wiring;
H. Confirmation of CRA Action Relative to Overhead Doors - Fire
Station.
PLANNING COMMISSION REPORT
Planning Director Joe Kicak stated a public hearing will be held at
the September 12 Planning Commission meeting regarding the final draft
of the proposed General Plan Amendment.
Page 2 -
9/8/83
1
M
PARKS & RECREATION COMMITTEE
Mayor Grant referenced a letter of
stated he regrets the resignation
however, for the record, he is not
reason.
resignation from Ray Ramirez;
of any citizen from a committee,
in agreement with his stated
CC-83-253 Motion by Mayor Grant, Second by Councilwoman Pfennighausen, to
accept, with regret, the resignation of Ray Ramirez from the Parks &
Recreation Committee.
Councilman Nix, concurring, felt Mr. Ramirez missed the true reasoning
in Council statements relative to the motocross, since his rationale
indicates total agreement with those statements. Councilwoman
Pfennighausen felt statements in this letter indicate some
reconsideration of the statements he made in his letter to the
Committee. Advised she requested Chairman Rollins to relate to
Mr. Ramirez that Council has not turned down a motocross course
totally and ask him to reconsider.
Motion No. CC-83-253 carried, ALL AYES.
EMERGENCY OPERATIONS COMMITTEE
Tom Coyle advised notices have been sent advising members of the next
meeting.
CITY MANAGER REPORT
The City Manager reported on the following: (1) Outlined the program
for the Fire Station Dedication Ceremony scheduled for September 11,
1983. Councilwoman Pfennighausen commended the Dedication Committee
on the job it has done in putting together this ceremony. (2) Senate
Constitution Amendment No. 23 (Ayala) pertaining to financial crisis
of local government; urged attention be given to this matter; (3) A
Vehicle Code Revenue Meeting he attended August 18, 1983, which
revealed a loss of revenue because of tickets being thrown out;
anticipating an audit trail to result.
COUNCIL REPORTS
Councilman Nix reported there appears to be some confusion as a result
of the sign and the signal at the intersection of City Center Court
and Mt. Vernon, causing some near accidents. Requested investigation
to see whether the situation can be remedied.
Mayor Grant reported the following: (1) The visit to City Hall by
Chamber o Commerce representatives of the City of Tijuana, Mexico,
and the information they presented on changes made to create a "new
image" for that City. All City Officials were given a personal
"Distinguished Visitor" card; (2) He will present a City plaque to the
San Bernardino Board of Supervisors at its meeting on September 12,
Page 3 -
9/8/83
1983. Invited other members to attend; (3) A request by the San
Bernardino Post Office in the August 26, 1983, Weekly Procurement
News, for sub -bids for 70 dozen donuts per month. Based upon the
Postal Service, feels the City should go on record in opposition.
CC-83-254 Motion by Councilman Nix, Second by Mayor Grant, to direct staff to
prepare a letter for the Mayor's signature to be sent to appropriate
parties highlighting this item and taking objection to any budget
appropriation for donuts.
CC-83-255
Page 4 -
9/8/83
Following discussion, Motion No. CC-83-254 carried, ALL AYES.
Councilwoman Pfennighausen reported the following: (1) Inquired
whether another ounce mem er cared to attend a Contract Cities
Association event at Catalina in her place, since she will not be
attending; Mayor Grant questioned the membership status, and was
advised the City is no longer a member; (2) The death of Beth Rollins,
wife of Parks & Recreation Committee Chairman Dick Rollins, on
September 2; Dick Rollins has requested a memorial tree be planted in
her name at Terrace Hills Community Park; on behalf of Mr. Rollins,
thanked all individuals for their concerns.
UNITED NATIONS DAY CHAIRMAN APPOINTMENT
The City Manager advised William M. Ellinghause, National Chairman of
the 1983 United Nations Day, has requested the City to support
observance of the 1983 United Nations Day on October 24, 1983, and to
appoint a local United Nations Day Chairman to coordinate the City's
concerns.
Following discussion, Motion by Councilman Rigley, Second by Mayor
Grant, to appoint Dick Rollins as United Nations Day Chairman for the
City of Grand Terrace. Based on the assumption that Mr. Rollins will
accept the appointment, Motion No. CC-83-255 carried, ALL AYES,
Recess was called at 6:38 p.m. and reconvened at 7:15 p.m. with all
mem ers present.
CONTRACT AWARD - DRAINAGE IMPROVEMENTS - PICO/MT. VERNON
The City Engineer advised that out of five contractors requested to
submit bids for the drainage improvements at the intersection of Pico
and Mt. Vernon, three expressed interest, with two bids received -
Fontana Paving in the amount of $16,700.00 and Steve Pandza
Constructors in the amount of $4,850.00. The Engineer's estimate for
the project was $5,400.00. Recommended awarding the contract to the
low bidder, Steve Pandza Constructors, in the amount of $4,850.00.
Advised the work is scheduled to begin the week of September 19 and is
estimated to require seven working days.
Council questioned the large difference in the two bids, what the
project entailed, whether it would be effective, and whether the
County of Riverside has been approached regarding its correcting
problems in that area.
The City Engineer stated he feels Fontana's Paving's high bid
indicated they were not really interested because of the amount of
other work available; outlined the work to be performed; felt this
would solve the type problems resulting from recent storms and would
probably handle larger storms; they are in the process of completing
the master storm drain plan and have coordinated closely with the
County of Riverside. Problems in that area stem from the flow
generated southerly of Grand Terrace from the Blue Mountain area and
ultimately tributary to Main Street. Riverside County has a plan,
which he feels will be enacted in the near future, to intercept that
water southerly of the City limits.
Council wanted it understood the ultimate solution is to start at the
lower end and work up, the City doesn't have the choice of starting
where the problem is, and the work proposed is a "bandaid" to remedy
problems existing in that particular area.
Ada Turner, 22407 Franklin, questioned the City Engineer's statements
relative to water never exceeding the berm on the westerly side of
Mt. Vernon north of Pico, feeling evidence indicates it has; and
whether reconstruction of the driveway on Mt. Vernon, halfway between
Pico and Franklin entering the Ross property, would deter water in
heavier storms. Mr. Kicak stated he is aware that water has
overflowed the north side of Pico at the intersection across that
property, but is not aware that the water has overflowed the berm on
the westerly side of Mt. Vernon north of Pico. Felt the proposed
reconstruction of the driveway will increase the safety because it
will be raised as much as one foot.
Mrs. Eva Mae Haslem, 22456 Pico, stated she did not understand what
the work entailed and requested the City Engineer to describe it more
specifically at the site.
CC-83-256 Motion by Councilman Nix, Second by Councilman Petta, to approve
Staff's recommendation to award the Contract to the lowest bidder,
Steve Pandza Constructors, in the amount of $4,850.00, and to proceed
with the correction.
Mayor Grant advised he supports the Motion for the same reason he
supported the matter previously; however, feels it should be clearly
understood this is a "bandaid" solution; the City ultimately must
start at one end and work up to the problem.
Motion No. CC-83-256 carried, ALL AYES.
BARTON ROAD RIGHT-OF-WAY DEDICATION OFFER
Councilman Petta removed himself from participation in this matter due
to a potential conflict of interest.
The City Engineer noted the verbal offer at the last meeting for
right-of-way dedication along the frontage of Barton Road between
Page 5 -
Victoria and Grand Terrace Road. In order to determine the City's
9/8/83
position, if accepted, he requested and has received that offer in
writing. Stated Caltrans advised that the additional improvements
would not adversely affect this project; however, the following
aquisition procedures must be followed in accordance with the Uniform
Relocation Act, even though the right-of-way offer is made without any
cost to the City: (1) The property must be appraised; (2) property
owners must be advised of the fair market value of the property;
(3) he must be advised that he has the right to just compensation; (4)
then the property owner may dedicate without compensation. An
estimate from the project's acquisition agent revealed that it would
cost approximately $3,000 to $4,000 to accept the dedication,
depending upon any additional encumbrances revealed by the litigation
guarantee. Recommended accepting the offer of dedication of
right-of-way for Barton Road widening from the two property owners,
authorize the City Manager to negotiate with the appraiser and the
acquisition agent the cost for the transfer as described, and direct
the Staff to modify the design to reflect the additional widening.
Councilwoman Pfennighausen requested assurance there are funds to
improve that area once we get right -of -wady acquisition. It was noted
the City has budgeted $654,865 for the project and has been assured
$180,000 from FAU funds, $241,865 from TDA funds, and 233,000 in Gas
Tax funds. The City Engineer felt confident the design included in
this improvement and the conditions of the agreement Mrs. Beckwith,
completed that date, would be within the budgeted amount. Final
estimation of the project will be when the bids are received.
CC-83-257 Motion by Councilman Nix, Second by Councilman Rigley, to approve
Staff's recommendation to: (1) Accept the offer for dedication of
right-of-way for Barton Road widening from the following: Anthony &
Angeline Petta (APN 276-411-02) and N. Stafford & Dorothea G. Cooley
(APN 276-411-01); (2) authorize the Staff to proceed with the
acquisition (transfer) of property as described in Staff Report dated
September 1, 1983, Subject: Barton Road - Right-of-way Offer of
Dedication; (3) direct the Staff to modify the design to reflect the
additional widening.
Following clarification that the cost for the City to accept this
dedication cannot be controlled by the offering parties, and that
funds will come from line items budgeted for this project, Motion No.
CC-83-257 carried 4-0, with Councilman Petta abstaining.
Councilman Petta resumed his position.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA, RESCINDING ORDINANCE NO. 23 AND AMENDING THE REGULATIONS
FOR COMPREHENSIVE LITTER CONTROL AND MAINTENANCE OF PUBLIC AND PRIVATE
PROPERTY. (First Reading)
Prior to reading the title of the Ordinance, Attorney Harper read two
minor changes consisting of additional language to be added as
follows: Article II, Section 8d(1), Page four, add "for a period of
Page 6 -
time in excess of 12 months;" sub -paragraph d(12), Page five, add
9/8/83
"causing a detrimental affect upon the enjoyment or use of neighboring
property;" Attorney Harper then read the title of the Ordinance.
Administrative Assistant Tom Coyle stated Council requested Staff to
prepare for consideration a property maintenance ordinance. In
reviewing ordinances from other cities, felt the property maintenance
should be included in the ordinance regulating litter control.
Council expressed concern in the following areas:
Article II, Section 2, pertaining to transporting loose materials -
Following discussion, concurred "covered and" should be deleted from
sub -paragraphs 2a and 2c, feeling "adequately secured" is sufficient
language, since it is not necessary to cover all material being
transported.
Article III, pertaining to administration and penalties - In Section
3, questioned reasoning for "portion thereof" in the sentence "and
each day or portion thereof such violation is in existence shall be a
new and separte offense." In Section 4, felt language too strong and
misdemeanor punishment for multiple violation too severe; questioned
making all violations infractions.
Attorney Harper clarified, relative to Section 4 of Article III, the
maximum penalty a court can impose for a misdemeanor is a fine of $500
or six months in jail for each violation; however, the penalty is up
to the court, and it is unlikely the maximum penalty would ever be
imposed. This Ordinance makes violations a criminal offense;
language must be specific and leave no guesswork as to penalty,
otherwise, the City could be guilty of Due Process.
Administrative Assistant Tom Coyle stated he chose the criminal
process of enforcement, since the civil approach would take 90 to 120
days to process and would be more costly for the City to enforce. The
wording in Section 4 is standard in other ordinances; was advised it
is highly unlikely a judge would enforce punishment beyond ordering
the correction and a very limited fine, if any. Found the language in
Section 3 to be standard - a citation would state a reasonable time in
which to correct the condition; once that time has expired, the site
would be reinspected and, if not corrected, another citation would be
issued. "Each day, or portion thereof," merely resolves the
technicality of being restricted to exactly 24 hours.
Councilman Petta left the room at 8:35 p.m. and returned at 8:36 p.m.
Councilman Rigley stated he favors the City perform correction to
clean up the area if not accomplished by violator at the established
deadline, then bill violator. Recommended eliminating Sections 3 and
4 of Article III and rewording Section 3 to advise the violator of
action.
Page 7 -
9/8/83
CC-83-258A Motion by Rigley, Second by Pfennighausen, to delete Section 4 of
Article III, change Section 5 to Section 4, and reword Section 3 as
follows: "Any person, firm, or corporation violating any provision of
this Ordinance shall be guilty of an infraction. Penalties shall be
those specified by resolution of the City Council of the City of Grand
Terrace."
Mayor Grant opposed the Motion since it could allow a transporter of
dangerous, hazardous waste to continue violation throughout the
remainder of that day.
Attorney Harper advised language in the Motion would not allow you to
cite an individual again after he has paid his fine.
CC-83-258B Following discussion, Motion by Councilman Nix, Second by Councilman
Rigley, to amend Motion No. CC-83-258A by inserting in Section 3,
after "...guilty of an infraction." the sentence "Each day that such
violation is in existence beyond the established correction date,
pursuant to Section 2 above, shall be a new and separate violation."
Mayor Grant expressed concern this would still allow a hazardous
condition to continue during a 24-hour period. Attorney Harper
clarified that, with the addition of this sentence, you only need to
give a written warning pursuant to Section 2, which sets forth a
reasonable period of time for correction, which could be as little
time as one minute.
Motion No. CC-83-258B to amend Motion No. CC-83-258A, carried, ALL
AYES. The Amended Motion carried, ALL AYES.
The Amended Motion No. CC-83-258A carried, ALL AYES.
CC-83-259 Motion by Councilman Rigley, Second by Mayor Grant, to adopt first
reading of the Ordinance, as amended, by title only, and set second
reading and public hearing for October 13, 1983.
STREET SWEEPING
Councilman Petta stated he was approached by an individual who
resides at the east end of Arliss Drive beyond where it extends to a
private half street, who requested the City instruct the street
sweeper to continue onto that portion of the street, which has curbs
and gutters at the east end of the lot line. Councilman Petta stated
the Administrative Assistant advised him that that portion of Arliss
Drive is a private road. The house was built about 25 years ago and,
for some reason, the County never accepted a dedication. Felt that,
since it is still a street and that citizen pays taxes, the sweeper
should be directed to sweep the extra 40 feet, even though technically
the City cannot maintain private roads.
CC-83-260 Motion by Councilman Rigley, Second by Councilman Petta, to direct the
City Manager's office to direct the street sweeper to sweep that
street.
Page 8 -
9/8/83
Attorney Harper advised it is illegal to use public funds to improve
private property; that is the purpose for dedication of public
property. There is a statute stating that, unless any road is posted
at least once a year as a private road, it is dedicated for public
use. Assuming this posting hasn't been done, it is Defacto
Dedicated; therefore, it would probably be legal. Recommended having
the property owner give the City a written offer of dedication, which
the City would not accept but record; that way it could be accepted by
the City at a future time.
Councilman Rigley, with concurrence of the Second, modified his Motion
to include, "as requested by that property owner."
Following clarification of how street sweeper could enter and exit
that street, Motion No. CC-83-260 carried, ALL AYES.
The Planning Director was directed to follow through with a possible
offer of dedication, as recommended by Attorney Harper.
Respectively submitted,
1 /MOTO `mot ��
i=p
APPROVED:
Mayor
Page 9 -
9/8/83
SEP 2 2 1983
COUNCIL AGENDA ITEM a 3A 6)
CERTIFICATE OF COMMENDATION
COLTON HIGH SCHOOL BAND
WHEREAS, the award -winning Colton High School Band has performed all
over the world, most recently in Hawaii, and at local community functions; and
WHEREAS, the City of Grand Terrace dedicated its first first public
building, the Grand Terrace Fire Station, at a Dedication Ceremony on September
11, 1983; and
WHEREAS, the City of Grand Terrace is very proud to have had the Colton
High School Band, under its Director, Larry Roberson, perform at that
important, historical event;
NOW, THEREFORE, I, Hugh J. Grant, Mayor of the City of Grand Terrace,
DO HEREBY COMMEND the Colton High School Band and Director Larry Roberson for
all the recognition and awards the Band has received, and express our thanks
and appreciation for their fine performance at the Grand Terrace Fire Station
Dedication Ceremony.
Mayor of the City of Grand Terrace
and of the City Council thereof.
This 22nd day of September, 1983
SEP 2 2 1983
f,OUNCIC AGENDA ITEM Z 3i9 (1)
CERTIFICATE OF COMMENDATION
FIRST SERGEANT SAMUEL WALLS, JR., USMC
AND
THE UNITED STATED MARINE CORPS RESERVE COLOR GUARD
WHEREAS, a United States Marine Corps Reserve Color Guard provided
services which contributed color and patriotic atmosphere at the September 11,
1983, Dedication Ceremony for the Grand Terrace Fire Station; and
WHEREAS, the Dedication Ceremony was a proud, historical event for the
City of Grand Terrace since the Grand Terrace Fire Station is the first public
building constructed by the City since its incorporation in November, 1978;
NOW, THEREFORE, I, Hugh J. Grant, Mayor of the City of Grand Terrace,
DO HEREBY COMMEND and thank First Sergeant Samuel Walls, Jr., and the members
of the United States Marine Corps Reserve Color Guard, who participated at the
very important occasion of dedicating the Grand Terrace Fire Station.
Mayor of the City of Grand--T-errace
and of the City Council thereof.
This 22nd day of September, 1983
SEP221983
C0lJNC14 AGENDA ITEM io
PROCLAMATION
TOASTMASTERS COMMUNICATION MONTH
OCTOBER 1983
WHEREAS, the ability to listen analytically, think constructively, and
speak effectively is among the most valuable talents a person can develop; and
WHEREAS, the development of leadership abilities in men and women is of
critical value to our democratic society and the free enterprise system; and
WHEREAS, Toastmasters International, a nonprofit, nonsectarian, non-
partisan, educational organization is dedicated to providing the opportunity
for developing these talents; and
WHEREAS, the Grand Terrace Toastmasters Club makes important contribu-
tions which benefit the public through its participation in community service
and charitable programs;
NOW, THEREFORE, I, Hugh J. Grant, Mayor of the City of Grand Terrace,
do hereby commend the Grand Terrace Toastmasters Club on the occasion of the
59th anniversary of Toastmasters International, and I hereby proclaim the month
of October, 1983, as
T O A S T M A S T E R S C O M M U N I C A T I O N S M 0 N T H
in the City of Grand Terrace.
Mayor of the City of GrandTerrace
and of the City Council thereof.
This 22nd day of September, 1983
60 2 z 1983
COU,NCIi AGENDA ITEM A
PROCLAMATION
P T A MEMBERSHIP ENROLLMENT MONTH
SEPTEMBER 1983
WHEREAS, the California Congress of Parents, Teachers & Student, Inc.,
was founded in 1897 as advocates for children and youth; and
WHEREAS, the Terrace View Elementary School and the Grand Terrace
Elementary School PTA, as part of the California State PTA and National PTA,
concern themselves with the aims of the organization in its efforts to improve
the educational opportunities of all children and youth; and
WHEREAS, the PTA seeks to raise the standards of home life by bringing
into closer relation the family as a whole and to provide the impetus for dia-
logue among parents, students, teachers, and administrators;
NOW, THEREFORE, I, Hugh J. Grant, Mayor of the City of Grand Terrace,
do hereby proclaim the month of September as
P T A M E M B E R S H I P E N R O L L M E N T M 0 N T H
in the City of Grand Terrace, and I urge all parents, teachers, students, and
other concerned citizens to join together in reaffirming the importance of the
family unit and effectively work toward the improvement of educational stand-
ards by developing between the educators and the general public such united
efforts as will secure for all children and youth the highest advantages in
their education.
Mayor of the City of GrandTerrace
and of the City Council thereof.
This 22nd day of September, 1983
PEND-ING CITY
COUNCIL APPROVAL
GRAND TERRACE
SLPZ�W5
S#`QJJNCIL AGENDA ITEM # 519
CK REGISTER NO.. 092283
PAGE NO
DEMAND/WARRANT REGISTER NO. 84-032
DATE 09/22/83
CHER
110.
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNTCHG•D
INV NO
AMOUNT
NO.
AMOUNT
ACCENT PRINT & DESIGN
CITY LETTERHEAD
10-4190-210
3135
159.64
11497
159,64
ACTIVE FOOTWEAR
SAFETY TOE SHOES (2)
16-4900-220
127.18
11498
127.18.
SETH ARMSTEAD
MEET.LONA LINDA 8/19 SET
10-4120-270
5.50
LOCAL MILEAGE,ARMSTEAD
10-4120-271
26.50
11495
32.00
BASTANCHURY BOTTLED WATER
BOTTLED WATER, FIN.
10-4190-238
22914
17.50
BOTTLED WATER,C/M
10-4190-238
22915
17.50
BOTTLED wVATER, E.O.C.
10-4190-238
22913
8.50
BOTTLED NATER,COM.SVCS.
10-4190-238
22912
21.80
1150C
65.30
BROWN & NAZAREK
LEGAL SVCS. JULY 1983
10-4160-250
2137.74
11501
_2137.74
CALIF. MUNICIPAL BUSINESS-T
REG.CMBTA MEET. 11/2-11/
TROTTIER
10-4140-270
100.00
P3810
100.00
CALIF,STATE OF
SIGNAL,LACROSSE/BARTON
(CALTRANS)
18-4920-255
32289
67900.00
11502
67900.00
CHEZ OLE'
FOOD,F/S DED.CERENONY 110-4110-220
205.00
P381
'205.00
EDWARD CLARK
MEET. GOGGIN, 8/25 " _
10-4140-270
4.00
MEET.C/N FONTANA 8/25 .10-4140-270
6.75
MEET.AYALA,SAC. 8/30
10-4140-270
45.04
1150
55.79
COLTON, CITY OF
W.W.D.SVCS. 9/83
21-4570-802
18098.85
P3817
18098.85
GRAND TERRACE
m
PAGE NO.
DEMAND/WARRANT REGISTER NO
84-032
DATE 09/22/83
OCHER
NO.
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNT CHG'D
INV. NO.
AMOUNT
NO.
AMOUNT
COLTON COURIER
SUB.COLTON COURIER 8/83-•10-4120-210
8.00
11504
8.00
8/84
COLTON UNIFIED SCHOOL DISTR
SOUAREDANCE 7/83&6/83
13-4430-242
120.00
11505
120.00
REIMB. BY S/D GROUP
CRABTREE, KARLEN 8 AR200
PROGRESS AUDIT 82/83
10-4140-250
1372.00
INTERIM AUDIT 82/83
10-4140-250
730.00
11506
'2102.00
DARCY PRINTING CO.
ACCT.PAYABLE CHECKS
10-4140-210
1574
563.22
DISC. DARCY INV.1574
10-4140-210
1574
5.63
11507
•557.59
DEFERRED COMPENSATION PLAN
DEF.COMP.P/R END. 8/26/8
10-2164-000
596.00
DEF.COMP.P/R END. 8/26/8
10-2170-000
9.81
DEF.COMP.P/R END. 8/26/8
10-4120-140
554.51
DEF.COMP;P/R END. 8/26/8
10-4125-140
362.06
DEF.COMP.P/R END. 6/26/8
10-4140-140
571.57
DEF.COMP.P/R END. 8/26/8
10-4180-140
210.25
DEF.COMP.P/R END, 8/26/8
13-4430-140
176.52
DEF.COMP.P/R END. 8/26/8
21-4572-140
105.10
P3816
258�.82
BETH DUARTE
ENVELOPE STUFFING W.W.D.
21-4572-250
54.44
11508
54.44
FLOWERS BY YVONNE
FLOWERS,F/S DED.CEREMONY
10-4110-220
4629
21.20
21509
21.20
FUN CORNER
R/W/B/BANNER F/S DED.CER
l0-4110-220
23.85
1151C
23.85
GRA14D TERRACE LOCK 8 KEY
DEADBOLT LOCK BLDG, 3 8
10-4180-245
6168
179.72
I
il
L
m
GRAND TERRACE
DEMAND/WARRANT REGISTER NO.
84-032
PAGE NO. -3
DATE 09/22/83
CHER
�0.
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNT CHG'D
INV. NO.
AMOUNT
NO.
AMOUNT
LOCK.RESTROOM PARK 13-4430-245
6173
51.12
LOCK,RESTROOM•PARK 13-4430-245
6169
30.50
11511
'2610734
HARBER COMPANY
REPAIR BARTON ROAD 16-4900-255
2333
1400.26
11512
1400:26
HERTZ EQUIPMENT RENTAL
RENT SKIPLOAD.CLEAN STRE IO-4180-240
202952
157.24
1151
157:24
KICAK & ASSOCIATES
_
-STAFF ENGINEERING I10-4120-601
803.80
GENERAL ENGINEERING 10-4170-250
1246.29
GROUP W TV 10-4170-254
225.92
COORDINATION WITH PUBLIC 10-4170-255
651.40
BUILDING & SAFETY 10-4330-255
1489.91
PLANNING 10-437 p-255
2023.76
COMMUNITY CENTER RESTROOMS 10-4592-600
383.80
COMMUNITY CENTER PARKING LOT, 10-4593-600
134.20
P/W ENGINEERING 10-4610-255
1118.50
ARCHITEC.BARRIER REMOVAL 11-4902-600
244.30
RECON.BART.M/V TO NE CITY 16-4930-600
1618.10
PICO ST. WIDENING 18-4901-600
- 155.00
RESURFACE DEBERRY M/V-MICR. 18-4904-600
2035.10
P380
12130.08
ENG. SVCS 8/1-8/21/83
KLEEN-LINE.CORPORATION
TRASH LINER/TOWELS C/H 10-4180-245
75020
57.93
1151
57.93 +
LEAGUE OF CALIF. CITIES
REG. LCC MEET. NIX 10-4110-270
75.00
REG.LCC MEET.ARMSTEAD 10-4120-270
75.00
REG.LCC MEET. ERNAY 10-4125-270
75.00
P381
'225.00 +
VIRGIL LIVELY
CROSSING GUARD 9/8-9/9/8 17-4910-250
16.31
1151
16.31 +
LOMA LINDA DISPOSAL
TRASH PICK-UP 9/83'C/H 10-4180-245
33.80
GRAND TERRACE
DEMAND/WARRANT REGISTER NO. 84-032
PAGE NO. •4
DATE 09/22/83
NO.
0.
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNT CHG'D
INV NO.
AMOUNT
NO.
AMOUNT
TRASH PICK-UP 9/83 PARK
13-4430-238
43.80
11516
77.60
MICHAEL LUNA
USE OF TRUCK 8/83 LUNA
10-4180-240
107.69
LOCAL MILEAGE 8/17-8/30
10-4180-271
78.13
11517
185.82
MUSSO'S
FOOD,F/S DED.CEREMONY
10-4110-220
203.10
P3820
'203,10
MOXON ELECTRONICS
REPAIR MODEM;COM;PUTER
10-4420-246
835411
50.00
REPAIR MODEM,COMPUTER
21-4572-246
835411
50.00
1151a
100.00
PAINE WEBBER CASH FUND
RETIRE.P/R END. 8/26/83
10-2167-000
43.39
RETIRE.P/R END. 8/26/83
10-4120-140
379.88
RETIRE.P/R END. 8/26/83
10-4125-140
248.04
RETIRE.P/R END. 8/26/83
10-4140-140
323.05
RETIRE.P/R END. 8/26/83
10-4180-140
144.04
RETIRE.P/R END, 8/26/83
13-4430-140
120.93
RETIRE.P/R END. 8/26/83
21-4572-140
72.00
P381
1331:33
PETRA ENTERPRISES
WINDOW ENVELOPES
21-4572-210
2022
158.81
11519
158.81
PEOPLE HELPERS INC
REC.SVCS.9/1-9/8/83
13-4430-250
1588.49
1152C
1586,49
BAL. $21,433
PEOPLE HELPERS INC
REC.SVCS.8/16-8/31/83
13-4430-250
1974.41
P381
1974.41
POSTMASTER/COLTON
POSTAGE FOR MACHINE
10-4190-210
400.00
POSTAGE FOR MACHINE
21-4572-210
600.00
1152J
1000.00
GRAND TERRACE
DEMAND/WARRANT REGISTER NO.
84-032
PAGE NO. 15
DATE 09/22/83
0.
go.
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNT CHG'D
INV. NO.
AMOUNT
NO
AMOUNT
QUALITY BAG, INC.
TRASH BAGS,(PARK)
13-4430-245
670
80.45
11522
80.45•
SAN BONO CO CENTRAL CR UNIO
EMPLOYEES P/R DED.8/26/8
10-2165-000
1457.29
P381
145%29
SAN BERNARDINOrCOUNTY OF
ROAD SIGNS (8)
16-4900-255
GG017
104.28
11523
104028
SHERIFF FLOYD TIDWELL
LAW ENFORCE.SVCS 9/83
10-4410-256
•25998.00
P3816
25998.00
SAN BERNARDINOr COUNTY OF
DUMP CHARGES 7/19-8/15/8
16-4900-253
842
72.25
DUMP CHARGES 7/19-8/15/8
18-4908-253
842
83.25
1152
155.50
SIGNAL MAINTENANCE, INC.
SIGNAL PAINT. 8/83 (3)
16-4909-255
34906
199.23
11525
195.23
SO. CALIF. EDISON COMPANY
PARK LIGHTS (2)
13-4430-238
24.52
11526
24.52
STOCKWELL 8 RINNEY
PENS,CARD HOLDER
10-4140-210
366742
9.13
11527
9.13
TRAFFIC CONTROL SERVICE,INC
8' BARRICADE BOARDS,LEGS
16-4900-220
21845
366.76
1152
-,366.76-
TRAFFIC MANAGEMENT SYSTEMS,
ST.SIGN(CENT.CITY CT.)
16-4900-255
38001
46.80
1152q
46.80
ROSALIO VALENZUELA JR.
LOCAL MILEAGE,6/27-8/8/8
10-4180-271
31.25
1153
31.25
GRAND TERRACE
PAGE NO.
DEMAND/WARRANT REGISTER NO.
84-032
DATE 09/22/83
THER
yo. 0.
PAYEE
DETAIL OF DEMANDS PRESENTED -
ECK
WA WRITTEN
DESCRIPTION
ACCOUNTCHG'D
INV NO
AMOUNT
NO.
AMOUNT
F.W.SMITH.COMPANY
R/W/B/RIBBON F/S DED.CER
10-4110-220
42356
16.51
11531
16.51
WESTERN EXTERMINATORS
.
EXTERMINATE C/H 9/83
10-4180-245
147932
48.00
11532
4P.00
WEST PUBLISHING CO.
CIVIL CODE BOOKS (2)
10-4125-210
S22A.
40.28
11532
40.28
ZAMPESE & DE BENEDET
RENT C/H 9/83
10-4190-242
625.00
11534
625.00
R. DELLENBACK
W.W.D.REFUND DELLEMBACK
21-3114-000
9.31
1153
•9.31
YOLANTA TRADING & LAND CORP
REFUND.PLAN AMENDMENT
110-3297-000
1056.00
P3811
1056.00
PAYROLL
P/R ENDING 8/26/83
10-2161-000
1351.20
P/R ENDING 8/26/83
10-2162-000
232.79
P/R ENDING 8/26/83
10-2163-000
64.60
P/R ENDI14G 8/26/83
10-2164-000
596.00
P/R ENDING 8/26/83
10-2165-000
1457.29
P/R ENDING 8/26/83
10-2167-000
43.39
P/R ENDING 8/26/83
10-2170-000
9.81
P/R ENDING 8/26/83
10-4120-110
3063.56
P/R ENDING 8/26/83
10-4125-110
2000.30
P/R ENDING 8/26/83
10-4140-110
3157.88
P/R ENDING 8/26/83
10-4180-110
1161.65
P/R ENDING 8/26/83
13-4430-110
975.25
P/R ENDING 8/26/83
21-4572-110
580.65
7184.21
(60
GRAND TERRACE
DEMAND/WARRANT REGISTER NO. 84-032
PAYEE
'R DETAIL OF DEMANDS PRESENTED
DESCRIPTION I ACCOUNT CHG'D
RECAP BY FUND
FUND
FUND
FUND
FUND
FUND
FUND
FUND
10
11
13
16
17
18
21
INV NC
I CERTIFY THAT, TO THE BEST JOF MY KNOWLEDGE, T E AFOR
LIABILITIES HAVE BEEN AUDITED BY E AND ARE NECESS� Y AND
(OPERATION OF THE CITY.
FINANCE & ADMINISTRATIVE SERVICE OFFICER
PAGE NO.
7
DATE 09/22/83
AMOUNT
ARITTEN
PREPAID
ACCRUED
TOTAL
PRE -PAID
46392.88
'244.30
3247.11
1618.10
.00
2190,10
18856,60
LISTED CHECKS
PPROPRIATE EX
IFOR P
ENDIT
ARRANT CHECK
WRITTEN
AMOUNT
80125:55
'72549.09
.00
152674.64
KRITTEN
6997.79
.00
1938.8E
,2316.76
16.31
67983.25
E7.2.56
YMENT OF CITY
ORES FOR THE
S-l"AFF REPORT
Date: 9/19/83
C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: September 22, 1983
AGENDA ITEM NO. . C_,
SUBJECT: Fiscal Year 82/83 City of Grand Terrace Audit
The City audit and financial statements for the fiscal year ended 6/30/83 are
submitted to the Council for acceptance. The reports were prepared by the firm of
Crabtree, Karlan & Arzoo, Certified Public Accountants.
The recommendation was made by the auditors that no restricted funds be loaned to
CRA.
Staff concurs with this recommendation and will comply with internal controls to be
sure General Fund money is available when a loan is made to CRA.
Staff recommends Council:
COUNCIL ACCEPT CITY OF GRAND TERRACE AUDIT FOR FY 82/83.
Date: Sept. 14, 1983
12-2.1039
S IA F F R E P %0l[b-\ T SA4
C R A ITEM ( ) COUNCIL ITEM ( X ) MEETING DATE: September 22, 1983
AGENDA ITEM NO.
SUBJECT: Parcel Map 7984
The conditions of Approval for final Parcel Map 7984, located on southerly
side of De Berry east of Michigan have been all been met.
Attached is a copy of the final map for your review.
STAFF RECOMMENDS THAT:
THE CITY COUNCIL APPROVE FINAL PARCEL MAP 7984.
JK:dlk
Attachments
�Qie:� 3
S ow -we ghA F F R E P I p
C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: 9-22-83
AGENDA ITEM NO.
SUBJECT: PURCHASE OF NEWLY PRINTED PARKING CITATIONS
Due to the changes in City Ordinance #63 (Prohibiting Parking for Purpose
of Street Sweeping) which were instituted following Council approval on
August 11, 1983, it has become necessary to order newly printed citations.
The new citations will leave blank spaces for the Sheriff Officer to fill
in the violation number and the bail amount. The wording on the citation
will also be changed to reflect a 30 day bail period, rather than the
previous 10 day bail period.
The cost for 3000 new citations is $961.50. Because this was not a previously
budgeted item, we request Council to approve an allocation from Balance
Forward at this time.
Staff Recommends Council:
APPROVE ALLOCATION OF $1000.00 TO LINE ITEM 10-4212-210 FROM BALANCE FORWARD
JUNE 30, 1984 TO COVER THE COST OF NEWLY PRINTED CITATIONS. THIS WILL LEAVE AN
ADJUSTED BALANCE FORWARD OF $640,667 ON JUNE 30, 1984.
ERC;gr
StAFF REPOItT Date sw
C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: SEPTEMBER 22, 1983
AGENDA ITEM NO.
SUBJECT: STREET SWEEPING SIGNS - APPROPRIATION OF FUNDS
At its regular meeting on August 11, 1983, the Grand Terrace City Council directed
staff to purchase and erect 75 additional signs reminding citizens of the street
sweeping schedule. The cost of this project will be $5,061. The signs have been
ordered. This project was not included in the 1983-84 budget. Staff requests that
Council appropriate the necessary funds from this City's Balance Forward, June 30,
1984.
Staff recommends that the Council:
APPROVE THE APPROPRIATION OF $5,061 FOR LINE ITEM NO. 18-4908-254 FOR STREET
SWEEPING SIGNS FROM THE BALANCE FORWARD, JUNE 30, 1984.
TC:Io
(CC72/99)
#3
SEP 2 21983
CITY OF GRAND TERRACE
APPLICATION FOR CITIZEN SERVICE ,GUPCII, AGENDA ITEM a
COMPLETE AND SUBMIT TO CITY CLERK'S OFFICE V
AS A MEMBER LiF- }�AiZKS Ec SEP $ Im
nn -11y OF QRANI) irERRACE
NAME r)1RTH(i 2 i7. en,o14h
ADDRESS 221491 I)EtBERKY ST
PHONE-'] 9, 3-( j ,'; 5 OCCUPATION E L EC TR I c I A N
EDUCATION: (List highest year completed and all degrees)
H%CAP ScuC.L:!,I,
Are there any workday evenings you could not meet? Yes ( ) No CV) If so,
please list.
Why are you interested in this position: %b'! y C #4 b zz F ki ne r S"t;0LVC14
ICJ TH/S COMMyNiTy`S .CaccfirecLyl�
What do you consider to be your major qualifications? :1 F{c�
T l ,w 6 . %)Alta tom; CUL *6. 1Ln %4 i o "1-3 A P-y
A
0f-!/-:C.71.3 lT w�[
REFERENCES:
3. 717� �► U_J L_
Please attach a written statement containing any additional information you feel would
be useful to the City Council.
R.
GRAND TERRACE DACE HISTOR L « CULTURAL ACTIVITIES COMMIeMLEE SEP 2 21983
Minutes of meeting of September 12, 1983.,--- ... rd(D 1PM( '.AGENDA 1TErAi (o C
The meeting was -called to order by Chairperson Barbara Mathews at 7:15 P.M.
Those present were Ann Petta, Irene Mason, Barbara Bayus, Elizabeth Duarte
and Barbara Mathews.
Minutes of August 1, 1983, were read and motion was made by Ann Petta,
second by Elizabeth Duarte, all AYES, to approve minutes after two corrections:
A) Pictures of motto contest winner was "loaned".to Committee for reproduction,
not given; B) Ann Petta located address of John Phane, --Did not contact.
Treasures Report - $500 in treasury - September 12, 1983.
Ann past around pictures of the Elementary School, Maryfield Home, Lena Snider
Home, Moon Home in 1906 and other photos of historical value. These will all
be saved for our museum.
The working model of our City,Flag was raised at the Fire Station Dedication
Ceremony, September 11, 1983. There will be other flags made, hopefully
printed on both sides.
Ann said that Koleta Green has one of the tapes. of -an interview she would
like to have and Barbara Mathews will get. it back,
The Packing House on Barton is owned by Riverside Packing Company, We should
get City Engineer to. investigate if it is in Grand Terrace or Colton.
The house east of it is also part of property.
The Committee would like to thank Gwenda Ramsay for all the effort she put
forth to get us a City Flag in time for the Fire Station Dedication,
A card was given to Gwenda from our Committee thanking her, We would also
like to thank all the people who helped make the dedication a success,
The last word on the theatre group is that they are still working on their
By - laws,
Irene called Riverside Public Library about preserving our newspapers,
They said we should measure papers and do a deasidificati.on (treatment
for paper) before we proceed.
Motion by Ann Petta, second by Elizabeth Duarte, all AYES, to drop
Art Thiede from Committee for inactivity (10 months),
The City anniversary was discussed, We should have a display from our
Committee. Ask Council if they would like our Committee to handle
refreshments. We will be glad to take on project unless they have made
other plans.
Our Country Fair preparations are going strong, We would like a copy of
our flier attached to these minutes for the Council and also request that
Mayor Grant announce at the City Council meeting our intentions to have the
fair. We need to -check Community Center for tables. Barbara Bayus and
Elizabeth Duarte will check tomorrow, We are going to put an article
in the Chamber of Commerce newsletter promoting our fair.
SEP 161983
OF '�,RANID TERRArL
t
ti
ArN
September 12, 1983
Page 2
Letter will be going to local organizations to participate, We will
send handwritten invitations to three people we select to judge food
contest. We need posters and banners for fair. Barbara Mathews stated
that she would like to see us put on a style -show in the future.
New Business - Our Committee feels that there should not be a limit
on how long any one person.can serve on a committee. (Eight years),
They should be allowed to serve (if active and a benefit to committee)
as long as they are willing to help.
New meeting place: Committee. feels that we needd-a new meeting place.
E.O.C. Room is not a good place, no air-conditioning/heat and half the
time no chairs are available. Red Carpet Realty Conference Room has
been offered to us if Council_ will approve.
The meeting was adjourned at 8:55 P.M. to October loth, Place to.be
determined at a latter date.
Respectfully submitted,
Elizabeth Duarte
Treasurer
UAND TERRACE COUNTRY FAIR'`%
RAFFLES !
JUDGING ! FUN!
WON'T YOU COME AND JOIN OUR COUNTRY FAIR! HERES A CHANCE TO MEET AND BE WITH YOUR
FRIENDS AND NEIGHBORS!
DATE: SATURDAY, NOVEMBER 5, 1983
TIME: 9:00 A.M. - 4:00 P.M.
PLACE: GRAND TERRACE COMMUNITY CENTER, 22140 BARTON ROAD, GRAND TERRACE
HERES WHATS HAPPENING!!!!!!!!!!
YOU MAY ENTER COOKING COMPETITION - CHILI, SAUCES, PIES, CAKES, JAMS & JELLIES
YOU MAY EXHIBIT - HOBBIES, ARTS & CRAFTS, ANTIQUES & PRODUCE
YOU MAY SELL - ARTS & CRAFTS, FOOD & PRODUCE
YOU MAY BUY - VARIOUS ITEMS FROM ALL THE ABOVE
YOU MAY LOOK AT ALL OUR EXHIBITS
IF YOU HAVE ANY QUESTIONS OR NEED MORE INFORMATION PLEASE CONTACT BAR ARA BAYUS AT
825-2001 (Red Carpet) or 825-9401 (Home) or BETTY DUARTE AT 783-0016.
IF YOU WISH TO PARTICIPATE PLEASE COMPLETE INFORMATION BELOW AND RETUP_K BY
OCTOBER 10, 1983, TO:
EXHIBIT:
-
NAME:
ADDRESS:
PHONE NO.:
TYPE OF ENTRY:
BARBARA BAYUS
22664 Eton Drive
Grand Terrace, California 92324
SELL:
COMPETE:
WHETHER YOU ARE A PARTICIPANT OR A SPECTATOR JOIN US FOR A FUN FILLED DAY!!!!!-!!!!!
SPONSORED BY: CITY OF GRAND TERRACE HISTORICAL & CULTURAL ACTIVITIES COY.MITTEE ,
SEP 2 21983
�. POUNCIL AGENDA ITEM A
Grand Terrace Chamber of Commerce
22421 Barton Road • Grand Terrace, California 92324 • (714) 825-7912
September 13, 1983
City Council SEP 2 .3'�e►3
City of Grand Terrace 422795 Barton
ad
Grand Terrace�,oCalifornia 992324 G Anr�iTERI?AC
E
Dear Council,
Your Chamber of Commerce is interested in the
vacant building once used by the City, as it's planning
and community services departments, as a possible per-
manent location of the Chamber office.
The Chamber needs to become more active in
the civic activities, and perhaps we could share, with
the City, a new awareness of business concerns. Placing
the Chamber office in the Civic Center would help in
the development of closer communication and a new
working relationship so needed in a growing community.
The Chamber wishes to jointly use this faci-
lity with the Grand Terrace Clean Community System.
Each would have a private office and share jointly
the front rooms for meetings and social activities.
This year, your Chamber is beginning a
"New Awareness" program. A program to develop maximum
potential of the Chamber for the members and the community.
This "New Awareness" is just the beginning, and providing
it with a permanent home is the root of it's new foundation.
Sincerely,
GRAND TERRACE AREA CHAMBER OF COMMERCE
By:
BOB YEA S
Presid t-Elect
WP221983
U.ICIL AGEND EM # 7/9 L�,�
�F GRAND TERRACE G s
gU7'F°` CLEAN COMMUNITY SYSTEM
September 11, 1983
TO: Mayor Hugh Grant
FROM: $eh-Rin7derhagen
SUBJECT: Relocation of GTCSC Facilities
The Grand Terrace Clean Community System Committee respectfully requests
permission to relocate its meeting place and office facilities, from
their present location in the main City Hall building, to the former
Planning and Community Services building.
It has become very inconvenient for several committees to co -reside
in the present facility due to schedule conflicts and limited storage
area.
Since the proposed location is not presently being utilized, the committee
would also be willing to share it with the Grand Terrace Chamber of
Commerce. Should you and council see fit to grant the request, I will
pursue negotiations with them.
Respectfully
/ / D
Ken Rinderhagen
Chairman
i • ' if
SEP 141963
V!XOE; GRAND, kTERRAG
22795 Barton Road O Grand Terrace, California 92324 0 714/783-2450
Date: 9/20/83
STAFF
REPORT
C R A ITEM ( ) COUNCIL ITEM (X ) MEETING DATE: September 22, 1983
AGENDA ITEM NO.
SUBJECT: RULES AND REGULATIONS FOR FIELD SCHEDULING
As Council is aware, staff was directed to investigate- the problem of field
scheduling of all open space areas. Staff has diligently investigated the
problem of local field scheduling, and is please. to provide the attached
memorandum. This memorandum was provided to the Grand Terrace Parks & Recreation
Committee for their consideration and recommendations. During the September 19th
meeting of the Parks and Recreation Committee, said Committee by way of a unanimous
vote, approved the attached Rules, Regulations and Fee Schedule as it pertains
to local field useage. Please be aware that the Parks and Recreation Committee
has recommended that the following either be added or deleted:
PAGE TWO ITEM ENTITLED "RESIDENT LEAGUE/ORGANIZATION" DELETE
PHRASE " PRESIDENT AND TREASURER GRAND TERRACE RESIDENTS".
PAGE TWO ITEM ENTITLED'NON-RESIDENT LEAGUE/ORGANIZATION"
ADD ITEM TO READ, "ONE GRAND TERRACE TEAM MUST BE ON THE
PLAYING FIELD AT ALL TIMES DURING THE LEAGUE PLAY".
PAGE TWO ADD:'USEAGE IS DEFINED AS A USE DURING A TWO HOUR PERIOD".
Staff Recommends that the Council:
APPROVE THE PROPOSED RULES, REGULATIONS AND FEE SCHEDULE AS AMENDED AND
APPROVED BY THE PARKS AND RECREATION COMMITTEE.
RLA
M E M O R A N D U M
TO: Park and Recreation Committee
FROM: Mike Pettit, Recreation Coordinator \�
Richard Pepin, Contract Administrator
SUBJECT: Recreation Facilities Usage
DATE: August 1, 1983
This report*is intended to address the Committee's concern regarding
the use, scheduling and fee charges for the recreational facilities within
the City. Suggested guidelines for determining priority usage, fees and
scheduling procedures are presented for your consideration.
Currently, there is no set of rules, regulation and/or fees established
for the'use of the facilities. As you are aware, many unauthorized and
out of town groups are using the athletic fields while local residents
are not able to due to their being on the fields. These groups are not
paying any fees other than the $7.00 light fee. There has been conflicts
as to who had the right to be on the field, who had the right to reserve
the field or who was responsible for the clean up of the field. There
is a definite need for a simplified, established, written set of rules,`
regulations and fee schedule regarding the use of the fields_ This is
especially true in the case of the lighted field at the Junior High since
it is the only one in town.
The following is a list of the organizations which currently have
time scheduled during the period from August 1, 1983 to February 1, 1984:
ORGANIZATION # OF HOURS USE PERCENTAGE
Community Soccer Club 790 43
Colton/Terrace Senior League 309
17
American Youth Soccer 236 13
City Youth Flag Football 162 9
GT Men's Slow Pitch Softball 127 7
San Bernardino County Employees 78 4
San Bernardino Summer Soccer 73 4
County Fire Department 40 2
Christian Center Academy 9 1
The above reflects usage of the main fields at the Junior High/City Park.
n
As you can see both resident and non resident groups are listed since there
is no stated policy regarding priority given to residents. No fees are
charged to any group except for lights. Clean up is left to the groups
but there is no way to insure that it will be done.
The following are suggestions for the Committee's consideration
in establishing rules, regulations and fees for the usage of the fields.
NON-PROFIT GROUPS
Resident League/Organization: -75% participants Grand Terrace residents
-Rres.i-dent=and Treasurer -Grand -Terrace,
residentsy-
-75% of Board of Directors Grand Terrace
residents
-Liaibility and Property Damage Insurance
naming City and Colton School District
as additional insured.
-Complete game and practice schedule:
-$250 key, maintenance, and damage deposit
on file with the City.
-Complete and accurate rosters of all
participants.
-Can reserve facilities up to 6 months
in advance.for season.
Non-resident League/Organization:
-Liaibility and Property Damage Insurance
naming City and Colton School District
as additional insured.
-$250
key, maintenance, and damage deposit
on file with the City.
-Can
reserve 2 months in advance for 1 month
usage.
Individual Resident:
-Can 're`s`e`rve 2 months in advance for 1 time
usage only.
-$25
deposit on file with City.
-Pays
in advance for any specialized mainte-
nance
and use of equipment.
Non -Resident Individual:
-Same
as above except $50 deposit.
FEES
AND CHARGES
Resident Non-profit
Li ht Fee
7.00/hr
Field Fee Deposit
- -$250/season
Non-resident non-profit
$7.00/hr
$5.00/hr $250/season
Individual resident
$7.00/hr
$10.00/hr $ 25/use
Individual non-resident
$7.00/hr
$20.00/hr $ 50/use•
Group single usage
resident -non-profit
$7.00/hr
- - $ 25/use
non-resident non-profit
$7/hr
$5.00/hr $ 50/use
RULES AND REGULATIONS REGARDING
USAGE OF RECREATION FACILITIES
A. Use: 1. Clean up all trash left on and around playing fields,
dugouts, bleachers, buildings, parking lots.
2. Turn off all electrical, gas or water outlets that you
turned on.
-3. Secure all buildings, restrooms, phone boxes, and any
door, gate or locks that you unlocked.
B. Limitations of Use:
1. At least oneGrand Terrace team must be on the playing
field at all times unless in an approved tournament.
2. No keys issued V the City or School District may be
reproduced.
3. No modifications, construction, or changes may -be made
to a field and/or facility without written approval prior
to the start of such a project.
4. No alcoholic beverages including beer and wine may be
consumed on a school or park facility.
5. Any league, organization or individual user that repeatly
fails to act in a responsible manner in the use of a
facility will be denied further use of all facilities.
C. Certification of Understanding:
I certify that I have read the rules and regulations governing
City and School District owned and operated facilities. It is
further agreed that the organization/league/individual which I
represent shall hold.the City of Grand Terrace, Colton Unified
School District and People Helpers' Inc. and any officers, agents
or employees harmless from any liaibility or damage which may arise
in connection with this usage. It is further agreed that this
usage may be revoked and future usage will not be permitted in the
event of unpaid bills or unpaid reimbursement for damages as well
as any repeated misuse of the facility.
Date: Sept. 15, 1983
t
y SltFF 12-5,1000
12-8.1000
12-1.1000
C R A ITEM ( ) COUNCIL ITEM (x ) MEETING DATE: Sept. 23, 1983
AGENDA ITEM NO. -7 (J ,
SUBJECT: Resolution - FEE SCHEDULE for the City of Grand Terrace
In 1979 after the City incorporated, the City Council of the City of Grand
Terrace adopted the San Bernardino County Code as the code for the City of
Grand Terrace. Within that code there are several sections relating to fees
which the City of Grand Terrace has been utilizing over the years. Frequently,
the County amends the fee schedule by adoption of a new resolution and or ordinance.
We are advised by the City Attorney for the City of Grand Terrace to be able to charge
those same fees, the City must adopt the fee schedule (San Bernardino County ordi-
nances stating those fees) by resolution. I am attaching a copy of the resolution
1 and exhibits A, B and C showing the fees currently charged by the County of San
Bernardino. In addition, I am attaching copies of exhibits A-1, B-1, and C-1
indicating the fee schedules that are now in effect and would be pre-empted by
the adoption of this resolution.
The staff recommends that the City Council:
ADOPT THE ATTACHED RESOLUTION ALONG WITH EXHIBITS A, B, AND C.
1 JK/lbk
iAttachments
PENDING CITY
COUNCIL APPROVAL
RESOLUTION NO. 83-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA, RESCINDING RESOLUTION
NO. 81-49 AND ESTABLISHING FEES FOR ENGINEERING,
PLANNING, AND BUILDING & SAFETY
WHEREAS, by City policy, the City Council of the City of Grand Terrace
establishes by resolution fees to charged by the City; and
WHEREAS, Resolution No. 81-49, adopted July 9, 1981, adopted the
County of San Bernardino's Ordinance No. 2543, by reference, establishing fees
charged by the City Planning Department and the City Building and Safety
Department to become effective July 10, 1981; and
WHEREAS, said Council desires fees charged by the County for
Engineering, Planning, and Building & Safety services to also apply the the
City of Grand Terrace and to be incorporated as Exhibits "A", "B" and "C" to
this Resolution;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES
HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS:
Section 1. That Resolution No. 81-49 is hereby rescinded in its
entirety.
Section 2. That fees charged by the City for Engineering, Planning,
and Building & Safety services be those as shown in Exhibits "A", "B", and
"C", attached hereto and incorporated herein.
ADOPTED this 22nd day of September, 1983.
ATTEST:
iy Clerk of the Cityo ran
Terrace and of the City Council
thereof.
Approved as to form:
City Attorney
Mayor of the City of GrandTerrace
and of the City Council thereof.
�k
SlwAFF REPORT Date: 9/8/83E�
C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: SEPTEMBER 22,-1983
AGENDA ITEM NO. 71)—
SUBJECT: REQUEST FOR RATE INCREASE FOR ENGINEERING SERVICES
Staff feels that Kicak and Associates is due a raise in rate schedules. They have
been providing engineering, building and safety services, and street services for
the City of Grand Terrace without a rate increase since January, 1979.
Due to increases in rates in rent (19%), employee health insurance (23%), legal -
services (33%), worker's compensation insurance (30%), social security (16%),
employment development to the state (73%), office supplies (18%), telephone and
health (70%), the request for rate increases is not unreasonable. See
memorandum from Joe Kicak, City Engineer, to Seth Armstead, City Manager, dated
August 16, 1983, page 2, Schedule B. previously given to you.
See attached memorandum dated September 2, 1983 from the Finance Department to the
City Manager analyzing the proposed rate increases.
Staff recommends that the Council:
APPROVE AND AUTHORIZE THE MAYOR TO EXECUTE THE AMENDED FEE SCHEDULE FOR CONTRACT
NO. GTC 79-11, WITH KICAK AND ASSOCIATES, FOR ENGINEER/PLANNING/BUILDING & SAFETY
SERVICES.
SA: Io
Encs.
#3
0
FEE SCHEDULE
The firm of Kicak and Associates would provide the enginering services in accordance
with the following schedule of fees:
City Engineering Services
City Council Meetings
As City Engineer, the authorized representative, Joseph Kicak, would attend
each regular City Council meeting, estimated not to exceed 2 meetings per
month, for a fee of $25.00 per hour. This would include attending the Planning
Commission meeting during the period in which the City Council is acting as the
Planning Commission.
Planning Commission Meetings
The City Engineer will attend Planning Commission meetings which would meet at
a time other than the City Council. He will serve as the Planning Director for
a fee of $25.00 per hour.
In addition, mileage which the City Engineer would be required to travel would
be charged at the rate of $.25 per mile. Except, that no mileage would apply
to the travel required between the established office of the Engineer and the
place of meeting of the City Council and Planning Commission for their regular
scheduled meetings.
Other Engineering Services
All other engineering services would be provided to the City at the following
rates:
I. Attendance at City Council & Planning Commission Meetings:
Principal Engineer 25.00/hr.
II. All other engineering services:
Principal Engineer 36.00/hr.
Project Engineer 32.00/hr.
Designer 29.00/hr.
Draftsman 26.00/hr.
Clerical 14.00/hr.
III. Field Surveys
3-man party 90.00/hr.
2-man party 72.00/hr.
Mileage .30/mile
IV. Inspections
Building Inspector
Public Works Inspector
V. Miscellaneous
Xerox
Blue line reproduction
Mylar reproduction
Mileage other than surveys
Expert Witness and Court Appearance - To be Arranged.
(CC49)
26.00/hr.
26.00/hr.
.10/copy
.25/s.f.
3.00/s.f.
.25/mile
ENGINEEO/PLANNING/BUILDING & SAFETY SEOCES
FEE SCHEDULE
Contract No. GTC 79-1i
I. Attendance at City Council and
Planning Commission Meetings:
Principal Engineer
II. All other Enqineerinq Services:
-_Principal Engineer
Project Engineer
Designer
Draftsman
clerical
III.Field Surveys:
3-man.party
2-man party
Mileage
IV. Inspections:
Building Inspector
Public Works Inspector
V. Miscellaneous:
Xerox
Blue line reproduction
Mylar reproduction
Mileage other than surveys
Expert Witness and Court Appearance - To be Arranged.
DATE:
Kicak & Associates
APPROVED:
Mayor
ATTEST:
City Clerk
$25.00/hr.
36.00/hr.
32.00/hr.
29.00/hr.
26.00/hr.
14.00/hr.
90.00/hr.
72.00/hr.
0.30/mile
26.00/hr.
26.00/hr.
0.10/copy
0.25/s.f.
3.00/s.f.
0.25/mile
Date Sept. 14, 1983
i
S
AFFREPb'
T 12.268
ep
C R A ITEM ( ) COUNCIL ITEM ( X) MEETING DATE: September 22, 1983
AGENDA ITEM NO. 7E
SUBJECT: Drainage Problem Gage Canal
The rain in the recent past indicated that there is a problem on Pico
Street in the general vicinity of Gage Canal Right -of -Way.
Specific problems are:'
1. The flow which is now tributary from Mt. Vernon between Pico
and Van Buren to an existing channel starting at Mt. Vernon
and flows into Gage Canal Right -of -Way is greater than
the channel can accomodate.
2. The overflow of that channel within Gage Canal Right -of -Way
before it reaches Pico Street and the grading within
that Right -of -Way causes the waters to flow northerly along
Gage Canal and pond against the garden wall at the westerly
boundary of Gage Canal and the easterly boundary of Tract
9741 and 9919. This ponding during the heavy rains has
underminded the garden wall and caused minor damage.
3. The outlet structures at the northerly side of Pico at
Gage Canal, when debris accumulates at that location
restricts the flow into Pico Street and the actual
flow in Pico .
The solution to these poblems consists of:
1. Contacting the Gage Canal ( City of Riverside) and
requesting them to regrade the westerly portion of
their Right -of -Way to maintain the flow along the
canal southerly to Pico and prevent the ponding.
2. Evaluating the outlet conditions at Gage Canal to Pico
and along Pico Street to determine if these conditions
can be improved. Specifically, accumulations of debris
at Gage Canal Fence on the northerly side of Pico and
pipe system parallel to Pico along northerly side of
Pico.
At the present time, it is the feeling of the staff that to improve these
conditions, it will require the cooperation primarily of Gage Canal in
regarding the westerly side of Gage Canal.
-1-
Staff Report
'' Drainage Prob Gage Canal
September 22, 933
Page 2
In addition, the City should review the drainage facilities at Pico and
Gage Canal with a possibility of removing the existing pipes, providing
concrete lined drainage structures to the northerly Right -of -Way line of
Pico and constructing a curb along the frontage of that Gage Canal
Right -of -Way.
The estimated costs for the project are as follows:
City's portion of construction 4600.00
Engineering 750.00
TOTAL COST CITY 5350.00
Gage Canal Grading 3800.00
Fence Modification 300.00
4100.00
STAFF RECOMMENDS THAT THE CITY COUNCIL:
1. DIRECT THE STAFF TO CONTACT GAGE CANAL TO TAKE
IMMEDIATE ACTION ON THE DRAINAGE PROBLEM WITHIN
GAGE CANAL RIGHT-OF-WAY NORTH OF PICO.
2. AUTHORIZE THE STAFF TO PROCEED WITH THE DESIGN OF AND
MODIFICATION TO THE DRAINAGE FACILITIES AND CALL FOR
BIDS FOR SAID MODIFICATION.
THE FUNDING FOR THIS PROJECT WOULD BE FROM 1983-84 BALANCE FORWARD.
Date:
Sept. 14, 1983
SY%,AFF
12.
20.1021
12.200
12.255
C R A ITEM ) COUNCIL ITEM ( X )
AGENDA ITEM NO.
MEETING DATE: September 14, 1983
SUBJECT: Authorization to. Request Bids for De Berry St., Pico East
of Oriole and Grand Terrace Rd. South of Newport.
The plans and specifications for the De Berry Street overlay,
Reconstruction of Pico East of Oriole and Reconstruction of Portion of
Grand Terrace Road South of Newport have been completed for quite sometime.
We were hoping that these projects would be bid by various schedules with
Barton Road reconstruction to eliminate duplication of printing of
specifications. Since Barton Road project has been delayed due to several
federal requirements, it is the staff opinion that we should proceed with
these projects now.
STAFF RECOMMENDS THAT:
CITY COUNCIL AUTHORIZE ADVERTISING FOR PROPOSALS FOR THE ABOVE PROJECTS.
JR:dlk