10/13/19831
r'
TERRACE VIEW ELEMENTARY SCHOOL
22731 Grand Terrace Road
CITY OF GRAND TERRACE
REGULAR COUNCIL MEETING
AGENDA
OCTOBER 13, 1983
5:30 P.M.
* Call to Order
* Invocation - Bishop Duane Findling, The Church of Jesus Christ of Latter -Day Saints ,
* Pledge of Allegiance
* Roll Call
JOINT CRA/PLANNING COMMISSION STUDY SESSION
1. Redevelopment Implementation Strategy
(Draft Final Report)
2. Civic Center Setback Discussion
ADJOURN JOINT STUDY SESSION
CONVENE COMMUNITY REDEVELOPMENT AGENCY
1. Approval of Minutes (9/22/83)
2. Approval of Check Register No. CRA101383
3. Bid Award - Emergency Generator Wiring
4. Blue Mountain Erosion Control Project
5. Easement - Zampese/DeBenedet
6. Capital Improvement Fee - Fire Station
7. Auditor Selection - FY 1983-84 thru FY 1985-86
ADJOURN COMMUNITY REDEVELOPMENT AGENCY
CONVENE REGULAR CITY COUNCIL MEETING
1. Items to Add/Delete
2. Approval of Minutes (9/8/83) (9/22/83)
3. PUBLIC PARTICIPATION
Staf f
Recommendations
Approve
Approve
Approve
Council Action
COUNCIL AGENDA
10/13/83
Page 2 of 3
4. CONSENT CALENDAR
IThe following Consent Calendar items are
expected to be routine & non -controversial.
They will be acted upon by the Council at
one time without discussion. Any Council
Member, Staff Member, or Citizen may request
an item be removed from the Consent Calendar
for discussion.
A. Approval of Check Register No. 101383
B. Confirm CRA Action for Selection of Auditor
for FY 1983-84 thru FY 1985-86
C. Confirm CRA Action Relative to Zampese
DeBenedet Easements
D. A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF GRAND TERRACE, CA, INDICATING ITS
INTENT TO IMPLEMENT HEREIN DEFINED "REA-
SONABLY AVAILABLE CONTROL MEASURES" FROM
THE 1982 REVISION OF THE AIR QUALITY MAN-
AGEMENT PLAN FOR THE SOUTH COAST AIR BASIN
E. Approve Certificate of Commendation for
Minority Business Development Center
5. ADVERTISED PUBLIC HEARING - 7:30 P.M.
A. (Second Reading) AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF GRAND TERRACE, CA,
RESCINDING ORDINANCE NO. 23 & AMENDING THE
REGULATIONS FOR COMPREHENSIVE LITTER
CONTROL& MAINTENANCE OF PUBLIC & PRIVATE
PROPERTY
6. ORAL REPORTS
A. Planning Commission
B. Parks & Recreation Committee
C. Historical & Cultural Activities Committee
D. Crime Prevention Committee
E. Emergency Operations Committee
F. Police Chief
G. Fire Chief
H. City Engineer
I. City Attorney
J. City Manager
(1) (FYI) FY 1983-84 Law Enforcement
Contract
(2) (FYI) FY 1983-84 Budget Status
K. City Council
I
COUNCIL AGENDA
10/13/83
Page 3 of 3
7. UNFINISHED BUSINESS
A. Contract Award - Street Improvements for
Grand Terrace Rd, DeBerry & Pico Streets
B. CDBG Block Grant Funding
C. Signalization of Mt. Vernon/City Center Ct
D. Barton Road Reconstruction Project
8. NEW BUSINESS
A. Consideration of cat licensing
B. Disposition of Fire Station Metal Building
C. Check Protector/Signature Equipment
D. Salary Increase
(1) A RESOLUTION OF THE CITY COUNCIL OF TH
CITY OF GRAND TERRACE, CA, RESCINDING
RESOLUTION NO. 82-45 AND ESTABLISHING
SCHEDULE OF SALARY RANGES FOR EMPLOYEE
OF THE CITY OF GRAND TERRACE.
ADJOURN
NEXT REGULAR MEETING - THURSDAY, OCTOBER 27, 1983
AGENDA ITEM REQUESTS FOR THE 10/27/83 MEETING MUST
BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE
BY 12:00 NOON ON 10/19/83.
Staff
Recommendations
Adopt
Council Action
%40
PENDING CRA APPRO AL OCT 13 1983
CRA AGENDA_.- .1TEM N0. /
CITY OF GRAND TERRACE
COMMUNITY REDEVELOPMENT AGENCY
REGULAR MEETING - SEPTEMBER 22, 1983
The regular meeting of the Community Redevelopment Agency, City of Grand Tv, race,
was held in the Terrace View Elementary School, 22731 Grand Terrace Road, Grand
Terrace, California, on September 22, 1983, at 5:47 p.m.
PRESENT: Hugh J. Grant, Chairman
Tony Petta
Barbara Pfennighausen
Seth Armstead, Executive Director
Ed Clark, Treasurer
Ivan Hopkins, Attorney
Myrna Erway, Secretary
ABSENT: Jim Rigley, Vice Chairman
Roy W. Nix
APPROVAL OF MINUTES - SEPTEMBER 8, 1983
CRA-83-100 Motion by Mrs. Pfennighausen, Second by Mr. Petta, ALL AYES by all
present to approve the Minutes of September 8, 1983 as presented.
CHECK REGISTER NO. CRA092283
CRA-83-101 Motion by Chairman Grant, Second by Mr. Petta, ALL AYES by .al 1 -present
to approve Check Register No. CRA092283 as presented.
CIVIC CENTER BID REQUEST
Mr. Petta questioned, and the City Attorney advised that Mr. Petta had
no potential conflict of interest relative to this matter.
Architect Larry Wolff advised the final plans and specifications for
the Civic Center have been completed, and two sets have been provided
to the City Engineer for review. Stated the bid package will be
printed by September 30, if Agency authorization is received, with the
Bid Opening set for 2:00 p.m. October 25 at the EOC Conference Room.
The Contract Award will be on the October 27 Agenda. The financial
consultants anticipate the closing and delivery of the bonds by
December 1, with construction to begin approximately December 10.
The Executive Director advised that Staff has reviewed and approved
the.prnposed p1.ans; recommended approval.
CRA-83-102 Motion by Chairman Grant, Second by Mr. Petta, ALL AYES by all present
to accept the final plans and specifications and to authorize the
solicitation of bids for the Civic Center Project.
Page 1 -
CRA 9/22/83
REDEVELOPMENT IMPLEMENTATION STRATEGY
The Executive Director advised that the draft of the Final
Redevelopment Implementation Strategy Report will be presented to the
Planning Commission October 3;•recommended a joint study session for
October 13 to review the report.
Gary Werner, MSI,-distributed and reviewed Phase 5 of the :
Redevelopment -Implementation Strategy, which includes recommendations
for the approach to be taken by the Agency over the next 10-15 years
in order to accomplish the five goals previously established by the
Agency. This information will be discussed in detail during the study
session.
Recess was called at 6:02 p.m. and reconvened at 6:10 p.m., with
Chairman Grant, Mr. Petta and Mrs. Pfennighausen in attendance.
Mr. Werner stated the final report will include specific recommended
actions; feels input is needed from the Agency prior to finalization
of the report.
In discussion it was clarified the final report will be completed
following a joint study session with the Planning Commission and the
finalization of the General Plan Update. Chairman Grant indicated the
final report should provide the possibility of the promotion of
additional retail development anywhere in the City.
FINAL FY 1983-84 CRA BUDGET
Treasurer Ed Clark advised that, based on the current assessed
property values, Page 4 of the final FY 1983-84 CRA Budget, which was
previously distributed to the Agency Members, should be amended as
fellows: Increase Secured Taxes, Original from $51,295 to $64,179;
Increase Secured Taxes, Revised from $148,648 to $205,509; Increase
Project Area Increment County from $126,155 to $174,412; and the Grand
Total Revenue from $392,807 to $510,809. This will change the Deficit
Balance Forward of ($4,661) to a Positive Balance Forward of $113,341.
CONTRACT AWARD - PICO & MT. VERNON IMPROVEMENTS
The City Engineer stated Council had approved awarding a contract for
the installation of improvements on the northwesterly corner of Pico
and Mt. Vernon to Steve Pandza Constructors in the amount of $4,850 at
the meeting of September 8; requested CRA confirmation, since this is
a CRA budget item.
CRA-83-103 Motion by Councilwoman Pfennighausen, Second by Councilman Petta, ALL
AYES by all present to confirm the action taken by the City Council
September 8, 1983 and to award the Contract for the installation of
improvements on the northwesterly corner of Pico and Mt. Vernon to
Steve Pandza Constructors in the amount of $4,850.
Page 2 -
CRA 9/22/83
M
BID REQUEST - STAIRWAYS/STAMPCRETE AT TERRACE HILLS COMMUNITY PARK
The City Engineer advised the plans for the first stairway and
stamperete have been completed; the Parks & Recreation Committee has
reviewed the plans and has approved the width and location of the
stairway. The plans have been submitted to the Colton Joint Unified
School District and are subject to their approval. Recommended
authorizati.on to request informal proposals.
The Agency questioned the estimated cost for the project, the reason
for only constructing one set of stairs at this time, since two sets
are ultimately planned, and discussed the safety factors of the
placement of a railing or fence at the top of the slope at the
restroom location.
The City Engineer stated the estimated project cost is $3,600; the
City has budgeted $8,000 for the two sets of stairs; the Parks &
Recreation Committee is recommending the construction of only one set
of stairs at this time, to be 87 inches wide, with handrails on each
side; a ra i 1 i ng has been r-ec-Gmmended--on the-same-4-eve1 a3 the
stamperete to prevent bicycles from being ridden around the restrooms,
as a safety consideration.
Chairman Dick Rollins, Parks & Recreation Committee, stated one set of
stairs was recommended, since two sets are estimated to exceed $5,000;
stated the Community Services Director recommended not placing a
railing or fencing at the top of the slope, feeling it would create
more of a safety hazard, since children would be inclined to climb on
them.
The City Attorney recommended requesting formal bids on this project,
-_ .feel i.ng otherwise the decision to construct only -one -set of stairs at
this time could be construed as circumventing the legal requirements.
CRA-83-104 Motion by Mrs. Pfennighausen, Second by Mr. Petta, ALL AYES by all
present to authorize requesting formal bids for the placement of
stamperete and a wrought iron railing around the restrooms and for the
construction of two stairways between the Terrace Hills Junior High
Ballfield and Terrace Hills Community Park.
ADJOURN
The regular meeting of the Community Redevelopment Agency adjourned at
6:40 pm. The next regular meeting will be held October 13, 1983 at
5:30 p.m.
APPROVED:
Chairman
Page 3 -
CRA 9/22/83
Respectfully submitted,
S e c- T-r- Fa."ry
OCT 1 3 1983
COMMUNITY REDEVELOPMENT AGENCY
PENDING CRA APPROVAL CRA AGENDA ITEM NO.
CITY OF GRAND TERRACE Z►
OCT. 13, 1983 CHECK REGISTER NO. CRA101383
CHECK
NO. OUTSTANDING DEMANDS AS OF OCT. 13, 1983
• *(1) P1279 SHEPHERD & YOUNG, INC.
• *(2) P1280 KICAK AND ASSOCIATES
A
PAYMENT #9 FIRE STATION CONSTRUCTION
RETENTION BEING HELD $53,290.
$49,073.22
TRAFFIC FLOW PLAN 400.60
FIRE STATION 3,869.28
MASTER PLAN STORM DRAINS 2,421.00
PICO STORM DRAIN 480.00
STEPS/PLANTING JR. HIGH & PARK 470.80
STAMPCRETE/RESTROOMS AT PARK 471.80
RECONSTRUCT DRAINAGE PICO/MT.VERNON 803.00
TOTAL KICAK: $$,916.48
• (3)
P1281
ACCENT PRINT & DESIGN•
COVERS FOR ANNUAL APPROVED BUDGET
30.28
• (4)
P1282
BARMAKIAN WOLFF LANG CHRISTOPHER
CONSTRUCTION DOCUMENTS 80% COMPLETE,CIVIC
CENTER. BALANCE $38,673.
21,768.00
• (5)
P1283
BROWN AND NAZEREK
LEGAL SERVICES FOR AUG. 1983.
182.00
•(6)
P1284
C G ENGINEERING
FREEWAY ACCESS STUDY FOR AUG. 1983, AND
INFRASTRUCTURE, MEETING WITH PLANNING COMMISSION
COMPLETE. BALANCE $2,921.
4,608.65
•(7)
P1285
" HALPRIN SUPPLY COMPANY
BREATHING APPARATUS AND SAFETY RESCUE KNIFE.
1,716.14
t.
TOTAL:
$86,294.78
I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CRA LIABILITIES HAVE BEEN
AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF CRA.
���
EDWARD R. CLARK S'
TREASURER
*CHECKS RELEASED PRIOR TO CHECK REGISTER APPROVAL.
a
rAFF REPOIRT Date '�°3
C R A ITEM ( X) COUNCIL ITEM ( )
AGENDA ITEM NO. -3
MEETING DATE: OCTOBER 13, 1983
SUBJECT: EMERGENCY GENERATOR - FIRE STATION
In response to the Grand Terrace Community Redevelopment Agency's request, a
review of the specifications and requirements for the wiring of the generator
at the fire station has been completed. On November 4, 1983 Mrs. Pfennighausen,
Mr. Larry Wolff, and staff agreed to the specifications which included the place-
ment of a weather-proof transfer switch, wiring; and connections. It was further
agreed to recommend to the Agency the acceptance of the September 6, 1983 bid
from Parmelee Electric., Inc. for $2,183 for the installation and wiring of the
generator. Parmelee Electric has affirmed that the price quoted is still valid.
Staff recommends that the Agency:
A. AWARD THE CONTRACT FOR THE INSTALLATION AND WIRING OF THE EMERGENCY GENERATOR TO
PARMELEE ELECTRIC, INC. FOR THE AMOUNT OF $2,183.
B. APPROVE TRANSFER FROM BALANCE FORWARD OF JUNE 30, 1984 OF $2,183 TO LINE ITEM
NUMBER 22-4914-261 LEAVING AN ADJUSTED BALANCE FORWARD OF $99,945.
TC:lo
V4
STINFF REPCRT
C R A ITEM ()(Xj COUNCIL ITEM ( )
METING DATE: October 13, 1983
AGENDA ITEM NO.
SUBJECT: BLUE MOUNTAIN EROSION CONTROL PROJECT
Pursuant to -Council direction, staff. .investigated the feasibility of correcting the
erosion and drainage problem at the new water tank site. City staff met with
Mr. Bob Best of the Soil Conservation Service to discuss this problem. The main
objective was to establish a method for erosion control and achieve -site revegetation.
During the course of discussion,* three high -priority items were decided upon. They are:
1) Site Improvement - exposed soil•and rilling is visible for:some distance
and contrasts sharply with the natural vegetation of Blue Mountain;
2) -Critical Area Stabilization - approximately two acres of steep fill is
eroding* causing silt to be deposited on adjacent property as well
as City streets and storm drains;
3) Environmental Protection - shaping the fill to the natural contour, ripping
to a depth about equal to the space between rippers to break up
compacted soil, fertilizing according to soil and plan requirements,
harrowing the fertilizer down into the seedbed.
To achieve the aforementioned goals, the following project costs were established:
Materials
$ '
Straw
350.00
Fertilizer
200.00
Seed
100.00 '
Erosion Netting
1,400.00
Labor
Cal. Conservation Corps
200.00
• Equipment Operator
600.00
Equipment & Transportation
Straw Blower
1,000.00
Sheepsfoot
1,500.00
Misc. Transportation
600.00
• Supervision & Administration 1,000.00 Supervision & Administration -Engineer;
Community Services Director; to supervisor C.C.C.
.Contingencies 600.00 Additional seed, fertilizer, netting,
$ 7,550.00 unforseen expenditures
Anticipated savings in equipment rental and the manhours of the City forces to remove
the eroding silt, makes this project an attractive alternative. In addition, projects
which restore the native flora to disturbed sites provide maximum mitigation of 'adverse
environmental impact, save money and enhance environmental quality.
Staff Recommends that the Council:
1) APPROVE THE EROSION CONTROL PROJECT. AS DETAILED BY STAFF:
2) APPROVE •$7,550.00, TO ESTABLISH A NEW PROJECT AND APPROPRIATE FUNDS FROM THE
BALANCE FORWARD, WHICH WILL LEAVE AN ADJUSTED BALANCE FORWARD OF $604,654.
RLA:ac
!• ate: 10/13/83
STAFF
C R A ITEM (XX) COUNCIL ITEM (XX) MEETING DATE: OCTOBER 13, 1983
AGENDA ITEM NO.
SUBJECT: REVISED SCHEDULE OF EVENTS FOR CIVIC CENTER FINANCING
Background: The principals consisting of Grand Terrace staff, bond council,
rinancial advisor Shearson/American Express and architect Larry
Wolff met and agreed that the attached schedule of activities by date should be
approved by the CRA/City Council.
Note that on October 26 construction bids should be received for the civic center
and selection should be made October 27 by the Council. On November 10 at our
regular City Council meeting our bond council, Mr. Gene Nazarek, will brief the
CRA/City Council on the remainder of the legal requirements for resolutions and
notices to bond buyers.
November 17 is an important date when this Council should meet to receive the bond
bids.
Staff recommends that the Agency/Council:
APPROVE THE CITY OF GRAND TERRACE CIVIC CENTER FINANCING REVISED SCHEDULE OF EVENTS
DATED SEPTEMBER 29, 1983.
SA: 10
Ref. 4766
Da to
September 30
September 30
October 7
October 14
October 21
October 26
October 27
November 3
November 11
November 17
November 18-29
November 30
December 1
September 29, 1983
City of Grand Terrace
Civic Center Financing
Revised Schedule of Events
Activity
Advertize for construction bids
Circulate draft legal documents
Comments on draft legal documents
Circulate draft preliminary official statement
Comments on P.O.S.
Circulate final legal documents
P.O.S. and legal documents sent
to rating agencies, insurers and printer
Construction bids received
Revisions to dollar amounts in
financing documents
Printer mails P.O.S. and Notice
Bond Buyer notified of sale
Local advertising `
Ratings and insurance commitments received
Bond bids received
Bonds printed
Pre -closing
Closing and delivery
Award of construction contract
Commence construction
Principals:
GT City and/or Redevelopment Agency of Grand Terrace
BC Bond Counsel
FA Financial Advisor
A Architect
Principals
A, GT
BC
FA
FA
BC, GT
BC
FA
GT, A
:•
FA
FA
BC
FA
FA, BC, GT
BC
BC, FA
BC, FA
GT
Date: Oct. 7, 1983
12-10.1002
StAFF
REPOtT
C R A ITEM (x ) COUNCIL ITEM ( ) MEETING DATE: October 13, 1983
AGENDA ITEM NO. 600
SUBJECT: Easement Zampese - DeBenedet
During the plan review of the Civic Center site it was noted that the
proposed roadway along easterly boundary of the site straddles the property
line (physical location where it now exists), is partially on the City
property and partially on the property owned by Zampese - DeBenedet.
The present roadway is 21 feet in width, the future roadway is proposed to
be 20 feet in width. Within this roadway there exists a 15 foot easement
for the sanitary sewer. We do not feel that this easement would provide
the City with a legal vehicular access to the existing structures in the
rear. This easement has been used as such in the past by both City and
Zampese - Debenedet. It would be appropriate to request from Zampese -
DeBenedet additonal rights of access. In our discussion with Zampese -
DeBenedet we have been advised that they would be willing to provide the
City with the necessary easement provided that the City would be willing to
grant an easement across the City's 10 foot portion of the roadway to
Zampese - DeBenedet. In addition they have requested that the proposed
roadway be 21 feet wide in lieu of the propsed 20 foot width.
STAFF RECOMMENDS THAT THE CITY COUNCIL:
DIRECT THE STAFF TO PREPARE THE NECESSARY DOCUEMENTS, ONE FOR AN EASEMENT
FROM CITY TO ZAMPESE - DEBENEDET AND SECOND FROM ZAMPESE - DEBENEDET TO THE
CITY.
wjllv�.
:e
STfQFF
C R A ITEM (XX) COUNCIL ITEM ( )
AGENDA ITEM NO. 0
REPOAT
Date: 9/30/83
MEETING DATE: October 13, 1983
SUBJECT: Capital Improvement Fees on Grand Terrace Fire Station
The contract for the construction of the Grand Terrace Fire Station did not include
Building Permit Fees, nor Capital Improvement Fees normally payable by the builder
or developer. These fees should be formally waived. Attached is a list of the fees
involved. However, the Colton portion of the sewer connection fee in the amount of
$2,646 must be paid to the City of Colton by the City of Grand Terrace, so this
amount should be paid to the City from the Fire Station construction account.
The unpaid balance on the Fire Station is $56,066 including retention fees and final
change orders. Due to reimbursable expenses that were not included in the contract
and were not budgeted, the construction line item for the Fire Station will be short
$8,567 plus the $2,646 for the sewer connection.
Staff recommends that the Agency:
(1) WAIVE ALL BUILDING PERMIT AND CAPITAL IMPROVEMENT FEES EXCEPT THE COLTON
PORTION OF THE SEWER CONNECTION FEE ON THE FIRE STATION.
(2) TRANSFER TO LINE ITEM 22-4914-259, FIRE STATION CONSTRUCTION, $11,213 FROM
THE BALANCE FORWARD JUNE 30, 1984. ADJUSTED BALANCE FORWARD WILL BE $99,195.
(3) AUTHORIZE PAYMENT TO THE CITY OF $2,646 FOR SEWER CONNECTION FEE.
EC:bm
.. 1
CITY of GRAND TERRACE Transmittal No.
Revised BUILDING DEPARTMENT CHECK LIST Sequence No.
10/29/82
Name: 'City of Grand Terrace Issue Date: 9/12/83
Address: 22795 Barton Road W. O. No.12.10.1005
Job Address/Location: Fire Station
Project Description: Projected Retienues Valuation $ 354,622.00
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
Building Department 12-5.
Construction Permit
10.3228 $
881.25
Plan Check
10.3105
793.12
Electrical
10.3228
Plan Check
10.3105
Plumbing/Solar
10.3228
Plan Check
10.3105
Pools S Spas
10.3228
Plan Check
10.3105
Signs
10.3228
Plan Check
10.3105
Others
10.3228
33.90
TOTAL
$
1708.27
DEPOSIT
10.3105 $
-0
TOTAL FEES
LESS DEPOSITS
TOTAL DUE
5,404.27
-0-
$ 5,404.27
Refundable Deposits 10-2300 $
Comments:
Capital Improvement
Street
11.3121
$ 462.00
Sewer Connection
2646.00
Colton
21.3132
Sewer Connection
Grand Terrace
21.3133
294.00
Park
13.3122
84.00
Storm Drain
12.3120
210.00
TOTAL
$3696.00
Required Submittals Date/By Whom Apprv'o
Plot Plan
Grading Plan
Street Imprvmt Plan
Certificate of Survey
Dedications
Water Availability Letter
Building Plans
Contractor's - Name, Address, Phone and
Whom to Contact
EXHIBIT "A"
SIAFF REPORT
C R A ITEM (XX) COUNCIL ITEM (XX)
AGENDA ITEM NO.
Date: 9/30/83
MEETING DATE: October 13, 1983
SUBJECT: SELECTION OF CITY AND CRA AUDITOR FY 1983/84 THROUGH 1985/86
Attached is a copy of the request for proposal, and the proposals received from
eight firms to conduct the annual audit for both the City and CRA for fiscal years
1983/84, 1984/85, and 1985/86.
Deloitte Haskins & Sells sent a letter stating they chose not to submit a proposal
at this time, and nothing was received from Caleron, Jaham & Olsen, Huffman &
Philbin, or Thomas, Byrne & Smith.
The eight proposals were reviewed separately by Seth Arms.tead, Ed Clark, and Barbara
Michowski. Each person rated each firm on five points:
The firm's municipal experience
The firm's CRA experience
The firm's experience with small cities
The firm's a••ailability for consultation during the year
Whether the proposal included the information requested in the RFP
Also consideration was given to location of firm and any extra advantages or
disadvantages the rater felt were pertinent.. Initially, overall qualifications were
considered rather than cost.
The rating sheets were then compiled and the committee's choice was Simonis,
Moreland Accountants, Inc. Their quote was $6,500 for 83/84, $8,500 or 5, and
or ese ees included also auditing (1) the City's Retirement Plan,
(2) the City's Deferred Compensation Plan, (3) the CRA mortgage revenue bonds (a
required audit) and (4) the Revenue Sharing audit which will be required in 84/85.
At the meeting held on August 17 with represenatives of the prospective audit firms,
Ed Clark and Barbara Michowski, these extra 4 audits were discussed as being
desirable and/or required in the next three years.
For cost comparison purposes, an oral quote was received for the three years without
the four additional audits of $5,300, $5,800, and $6,300. This makes their bid in
the middle range of the eight firms.
The second and third choices agreed upon by the committee were:
#2 Olsen & Anderson $4,500 for 83/84 with increases as per the
Consumer Price Index for the two subsequent
years. The 4 additional audits mentioned above
would be extra and no quote was given.
#3 Conrad & Associates $5,200, $5,533, & $5,865. The 4 additional
audits would be extra and no quote was given.
STAFF REPORT
Selection of Auditor
October 13, 1983
Page 2
The remaining five firms' price quotes were as follows:
B. R. Sharp & Co $4,890, $5,135, $5,400. The quote for the
Revenue Sharing audit in 84/85 was $1,325. No
quote was given for the other 3 extra audits.
Quesada, Navarro & Co $5,200, $5,700, $6,300. The 4 additional audits
would be extra and no quote was given.
Crabtree, Karlan & Arzoo $5,500, $6,300, $7,100. The 4 additional audits
would be extra and no quote was given. Their fee
for the Revenue Sharing audit in 82/83 was
$1,105.
McGladrey,
Hendrickson & Co $7,500, $8,250, $9,075. Their quote to audit the
Deferred Compensation Plan was $1,000. No quote
was given for the other three audits.
Diehl, Evans & Co $7,650, $8,300, $9,000. The 4 additional audits
would be extra and no quote was given.
Many government agencies periodically change audit firms to (1) bring a fresh
outlook and approach to the auditing and accounting procedures, (2) reap the
benefits of any special areas in which different firms have expertise, and (3)
prevent the staff and the auditors from becoming too comfortable and confident with
each other.
Since there is merit to this idea, staff recommends that Council establish a policy
that Grand Terrace will change audit firms every three years.
Staff recommends Council:
(1) SELECT THE FIRM OF SIMONIS, MORELAND ACCOUNTANTS, INC. TO CONDUCT THE CITY AND
THE CRA AUDITS FOR FISCA , an 86, AND TO ALSO AUDIT THE
RETIREMENT PLAN, DEFERRED COMPENSATION PLAN, CRA MORTGAGE REVENUE BONDS, AND DO THE
REVENUE SHARING AUDIT WHEN DUE.
(2) ESTABLISH A POLICY OF SELECTING A NEW AUDIT FIRM EACH THREE YEARS.
EC:bm
Mr
T I v 1983
PENDING CITY
COUNCIL APPROVAL
CITY OF GRAND TERRACE
FOU,NCII 7 90E :d.A ITTEM IS
COUNCIL MINUTES
REGULAR MEETING - SEPEMBER 8, 1983
A regular Meeting of the City -Council of the City of Grand Terrace was called to
order at the Terrace View Elementary School, 22731 Grand Terrace Road, Grand
Terrace, California, on September 8, 1983, at 6:06 p.m.
PRESENT: Hugh J. Grant, Mayor
Jim Rigley, Mayor Pro Tempore
Tony Petta, Councilman
Roy W. Nix, Councilman
Barbara Pfennighausen, Councilwoman
Seth Armstead, City Manager
Ivan Hopkins, City Attorney
John Harper, Attorney
Joe Kicak, City Engineer
Ilene Dughman, Deputy City Clerk
ABSENT: Myrna Erway, City Clerk
The meeting was opened with invocation by Reverend Lucille Hays, Grand Terrace
Assembly of God Church, followed by the Pledge of Allegiance, led by Councilman
Petta.
APPROVAL OF MINUTES - AUGUST 25, 1983
Councilwoman Pfennighausen requested status of the report requested at
the August 25 meeting to give benefits derived from City membership in
various organizations; she was advised it would be presented at the
next meeting.
CC-83-251 Motion by Councilman Rigley, Second by Councilman Petta, ALL AYES, to
approve the Minutes of August 25, 1983, as presented.
PUBLIC PARTICIPATION
John Mathews, 11733 Eton Drive, questioned what regulation allows
construction of fences right on the street or curb line. The City
Engineer responded that the zoning code permits fences or walls up to
four feet in height to be constructed on the property or right-of-way
line.
Floyd Beierle, 22558 DeBerry, voiced opposition to the City licensing
felines, noting a newspaper article. Felt it could be a method of
increasing the City's revenue; however, would require animal control.
Questioned how one controls a cat, what shots would be required, and
the cost; noted animal control service would have to be increased and
the animal shelter has no facilities for cats.
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Mayor Grant advised Council has made no decision on this matter;
Councilman Rigley, at the last meeting, expressed concern about the
proliferation of cats and the distinction made between dogs and cats
in the terms of licensing and control.
Councilman Rigley stated he requested Staff to prepare for Council
consideration regulations regarding the licensing of cats for -the
purpose of control, not revenue. If and when the matter is brought to
Council, it will be advertised.
CONSENT CALENDAR
The Animal Control Service Contract, Item D, was removed for
discussion.
CC-83-252 Motion by Councilman Nix, Second by Councilman Petta, ALL AYES, to
approve the following items on the Consent Calendar:
A. Check Register No. 090883;
B. (1) RESOLUTION NO. 83-48 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF GRAND TERRA CA, APPROVING THE APPLICATION FOR GRANT
FUNDS UNDER THE ROBERTI-Z'BERG URBAN OPEN -SPACE AND RECREATION
PROGRAM FOR THE ACQUISITION AND INSTALLATION OF TRASH
RECEPTACLES;
(2) Expenditure of Funds for Trash Receptacles;
(3) Local 25% Match of $121.75 from Line Item 13-4444-701,
Roberti-Z'Berg Funding;
C. Authorization of Bid Request for Rehabilitation of Community Center
Restrooms Pursuant to Approval & Authorization to Proceed from
San Bernardino County Office of Community Development;
E. Authorization of Appropriation of Additional $3,900.00 from
FY 1983-84 Balance Forward and Authorize the Finance Officer to
Make the Payment to Caltrans for the City's Share of Participation
in the Cost of Traffic Signal Installation at I-215 & the Off -Ramp
at La Crosse;
F. Confirmation of CRA Action Relative to Notice of Completion - Fire
Station (GTC#83-01-CRA);
G. Confirmation of CRA Action Relative to Emergency Generator Wiring;
H. Confirmation of CRA Action Relative to Overhead Doors - Fire
Station.
ANIMAL CONTROL CONTRACT
Council indicated it felt more emphasis should be given toward control
of stray dogs, rather than monitoring whether dogs are properly
licensed; felt the present service indicates more concern for revenue.
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CC-83-253 Motion by Councilman Nix, Second by Councilman Rigley, ALL AYES, to
approve the renewal of the Contract for Animal Control Services with
the County of San Bernardino for $25,588.
PLANNING COMMISSION REPORT
Planning Director -Joe Kicak stated a public hearing will be held at
the September 12 Planning Commission meeting regarding the final draft
of the proposed General Plan Amendment.
PARKS & RECREATION COMMITTEE
Mayor Grant referenced a letter of resignation from Ray Ramirez;
stated he regrets the resignation of any citizen from a committee,
however, for the record, he is not in agreement with his stated
reason.
CC-83-254 Motion by Mayor Grant, Second by Councilwoman Pfennighausen, to
accept, with regret, the resignation of Ray Ramirez from the Parks &
Recreation Committee.
Councilman Nix, concurring, felt Mr. Ramirez missed the true reasoning
in Council statements relative to the motocross, since his rationale
indicates total agreement with those statements. Councilwoman
Pfennighausen felt statements in this letter indicate some
reconsideration of the statements he made in his letter to the
Committee. Advised she requested Chairman Rollins to relate to
Mr. Ramirez that Council has not turned down a motocross course
totally and ask him to reconsider.
Motion No. CC-83-254 carried, ALL AYES.
EMERGENCY OPERATIONS COMMITTEE
Tom Coyle advised notices have been sent advising members of the next
meeting.
CITY MANAGER REPORT
The City Manager reported on the following: (1) Outlined the program
for the Fire Station Dedication Ceremony scheduled for September 11,
1983. Councilwoman Pfennighausen commended the Dedication Committee
on the job it has done in putting together this ceremony. (2) Senate
Constitution Amendment No. 23 (Ayala) pertaining to financial crisis
of local government; urged attention be given to this matter; (3) A
Vehicle Code Revenue Meeting he attended August 18, 1983, which
revealed a loss of revenue because of tickets being thrown out;
anticipating an audit trail to result.
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COUNCIL REPORTS
Councilman Nix reported there appears to be some confusion as a result
of the sign and the signal at the intersection of City Center Court
and Mt. Vernon, causing some near accidents. Requested investigation
to see whether the situation can be remedied.
Mayor Grant reported the following: (1) The visit to City Hall by
Chamber o Commerce representatives of the City of Tijuana, Mexico,
and the information they presented on changes made to create a "new
image" for that City. All City Officials were given a personal
"Distinguished Visitor" card; (2) He will present a City plaque to the
San Bernardino Board of Supervisors at its meeting on September 12,
1983. Invited other members to attend; (3) A request by the San
Bernardino Post Office in the August 26, 1983, Weekly Procurement
News, for sub -bids for 70 dozen donuts per month. Based upon the
Postal Service, feels the City should go on record in opposition.
CC-83-255 Motion by Councilman Nix, Second by Mayor Grant, to direct staff to
prepare a letter for the Mayor's signature to be sent to appropriate
parties highlighting this item and taking objection to any budget
appropriation for donuts.
Following discussion, Motion No. CC-83-255 carried, ALL AYES.
Councilwoman Pfennighausen reported the following: (1) Inquired
whether another ounce mem er cared to attend a Contract Cities
Association event at Catalina in her place, since she will not be
attending; Mayor Grant questioned the membership status, and was
advised the City is no longer a member; (2) The death of Beth Rollins,
wife of Parks & Recreation Committee Chairman Dick Rollins, on
September 2; Dick Rollins has requested a memorial tree be planted in
her name at Terrace Hills Community Park; on behalf of Mr. Rollins,
thanked all individuals for their concerns.
UNITED NATIONS DAY CHAIRMAN APPOINTMENT
The City Manager advised William M. Ellinghause, National Chairman of
the 1983 United Nations Day, has requested the City to support
observance of the 1983 United Nations Day on October 24, 1983, and to
appoint a local United Nations Day Chairman to coordinate the City's
concerns.
CC-83-256 Following discussion, Motion by Councilman Rigley, Second by Mayor
Grant, to appoint Dick Rollins as United Nations Day Chairman for the
City of Grand Terrace. Based on the assumption that Mr. Rollins will
accept the appointment, Motion No. CC-83-256 carried, ALL AYES,
Recess was called at 6:38 p.m. and reconvened at 7:15 p.m. with all
mem ers present.
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CONTRACT AWARD - DRAINAGE IMPROVEMENTS - PICO/MT. VERNON
The City Engineer advised that out of five contractors requested to
submit bids for the drainage improvements at the intersection of Pico
and Mt. Vernon, three expressed interest, with two bids received -
Fontana Paving in the amount of $16,700.00 and Steve Pandza
Constructors in the amount of $4,850.00. The Engineer's estimate for
the project was $5,400.00. Recommended awarding the contract to the
low bidder, Steve Pandza Constructors, in the amount of $4,850.00.
Advised the work is scheduled to begin the week of September 19 and is
estimated to require seven working days.
Council questioned the large difference in the two bids, what the
project entailed, whether it would be effective, and whether the
County of Riverside has been approached regarding its correcting
problems in that area.
The City Engineer stated he feels Fontana's Paving's high bid
indicated they were not really interested because of the amount of
other work available; outlined the work to be performed; felt this
would solve the type problems resulting from recent storms and would
probably handle larger storms; they are in the process of completing
the master storm drain plan and have coordinated closely with the
County of Riverside. Problems in that area stem from the flow
generated southerly of Grand Terrace from the Blue Mountain area and
ultimately tributary to Main Street. Riverside County has a plan,
which he feels will be enacted in the near future, to intercept that
water southerly of the City limits.
Council wanted it understood the ultimate solution is to start at the
lower end and work up, the City doesn't have the choice of starting
where the problem is, and the work proposed is a "bandaid" to remedy
problems existing in that particular area.
Ada Turner, 22407 Franklin, questioned the City Engineer's statements
relative to water never exceeding the berm on the westerly side of
Mt. Vernon north of Pico, feeling evidence indicates it has; and
whether reconstruction of the driveway on Mt. Vernon, halfway between
Pico and Franklin entering the Ross property, would deter water in
heavier storms. Mr. Kicak stated he is aware that water has
overflowed the north side of Pico at the intersection across that
property, but is not aware that the water has overflowed the berm on
the westerly side of Mt. Vernon north of Pico. Felt the proposed
reconstruction of the driveway will increase the safety because it
will be raised as much as one foot.
Mrs. Eva Mae Haslem, 22456 Pico, stated she did not understand' what
the work entailed and requested the City Engineer to decsribe it more
specifically at the site.
CC-83-257 Motion by Councilman Nix, Second by Councilman Petta, to approve
Staff's recommendation to award the Contract to the lowest bidder,
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Steve Pandza Constructors, in the amount of $4,850.00, and to proceed
with the correction.
Mayor Grant advised he supports the Motion for the same reason he
supported the matter previously; however, feels it should be clearly
understood this is a "bandaid" solution; the City ultimately must
start at one end and work up to the problem.
Motion No. CC-83-257 carried, ALL AYES.
BARTON ROAD RIGHT-OF-WAY DEDICATION OFFER
Councilman Petta removed himself from participation in this matter due
to a potential conflict of interest.
The City Engineer noted the verbal offer at the last meeting for
right-of-way dedication along the frontage of Barton Road between
Victoria and Grand Terrace Road. In order to determine the City's
position, if accepted, he requested and has received that offer in
writing. Stated Caltrans advised that the additional improvements
would not adversely affect this project; however, the following
aquisition procedures must be followed in accordance with the Uniform
Relocation Act, even though the right-of-way offer is made without any
cost to the City: (1) The property must be appraised; (2) property
owners must be advised of the fair market value of the property;
(3) he must be advised that he has the right to just compensation; (4)
then the property owner may dedicate without compensation. An
estimate from the project's acquisition agent revealed that it would
cost approximately $3,000 to $4,000 to accept the dedication,
depending upon any additional encumbrances revealed by the litigation
guarantee. Recommended accepting the offer of dedication of
right-of-way for Barton Road widening from the two property owners,
authorize the City Manager to negotiate with the appraiser and the
acquisition agent the cost for the transfer as described, and direct
the Staff to modify the design to reflect the additional widening.
Councilwoman Pfennighausen requested assurance there are funds to
improve that area once we get right-of-way acquisition. It was noted
the City has budgeted $654,865 for the project and has been assured
$180,000 from FAU funds, $241,865 from TDA funds, and 233,000 in Gas
Tax funds. The City Engineer felt confident the design included in
this improvement and the conditions of the agreement Mrs. Beckwith,
completed that date, would be within the budgeted amount. Final
estimation of the project will be when the bids are received.
CC-83-258 Motion by Councilman Nix, Second by Councilman Rigley, to approve
Staff's recommendation to: (1) Accept the offer for dedication of
right-of-way for Barton Road widening from the following: Anthony &
Angeline Petta (APN 276-411-02) and N. Stafford & Dorothea G. Cooley
(APN 276-411-01); (2) authorize the Staff to proceed with the
acquisition (transfer) of property as described in Staff Report dated
September 1, 1983, Subject: Barton Road - Right-of-way Offer of
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Dedication; (3) direct the Staff to modify the design to reflect the
additional widening.
Following clarification that the cost for the City to accept this
dedication cannot be controlled by the offering parties, and that
funds will come from line items budgeted for this project, Motion No.
CC-83-258 carried-4-0, with Councilman Petta abstaining.
Councilman Petta resumed his position.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA, RESCINDING ORDINANCE NO. 23 AND AMENDING THE REGULATIONS
FOR COMPREHENSIVE LITTER CONTROL AND MAINTENANCE OF PUBLIC AND PRIVATE
PROPERTY. (First Reading)
Prior to reading the title of the Ordinance, Attorney Harper read two
minor changes consisting of additional language to be added as
follows: Article II, Section 8d(1), Page four, add "for a period of
time in excess of 12 months;" sub -paragraph d(12), Page five, add
"causing a detrimental affect upon the enjoyment or use of neighboring
property;" Attorney Harper then read the title of the Ordinance.
Administrative Assistant Tom Coyle stated Council requested Staff to
prepare for consideration a property maintenance ordinance. In
reviewing ordinances from other cities, felt the property maintenance
should be included in the ordinance regulating litter control.
Council expressed concern in the following areas:
Article II, Section 2, pertaining to transporting loose materials -
Following discussion, concurred "covered and" should be deleted from
sub -paragraphs 2a and 2c, feeling "adequately secured" is sufficient
language, since it is not necessary to cover all material being
transported.
Article III, pertaining to administration and penalties - In Section
3, questioned reasoning for "portion thereof" in the sentence "and
each day or portion thereof such violation is in existence shall be a
new and separte offense." In Section 4, felt language too strong and
misdemeanor punishment for multiple violation too severe; questioned
making all violations infractions.
Attorney Harper clarified, relative to Section 4 of Article III, the
maximum penalty a court can impose for a misdemeanor is a fine of $500
or six months in jail for each violation; however, the penalty is up
to the court, and it is unlikely the maximum penalty would ever be
imposed. This Ordinance makes violations a criminal offense;
language must be specific and leave no guesswork as to penalty,
otherwise, the City could be guilty of Due Process.
Administrative Assistant Tom Coyle stated he chose the criminal
process of enforcement, since the civil approach would take 90 to 120
days to process and would be more costly for the City to enforce. The
wording in Section 4 is standard in other ordinances; was advised it
is highly unlikely a judge would enforce punishment beyond ordering
the correction and a very limited fine, if any. Found the language in
Section 3 to be standard - a citation would state a reasonable time in
which to correct the condition; once that time has expired, the site
would be reinspected and, if not corrected, another citation would be
issued. "Each day, or portion thereof," merely resolves the
technicality of being restricted to exactly 24 hours.
Councilman Petta left the room at 8:35 p.m. and returned at 8:36 p.m.
Councilman Rigley stated he favors the City perform correction to
clean up the area if not accomplished by violator at the established
deadline, then bill violator. Recommended eliminating Sections 3 and
4 of Article III and rewording Section 3 to advise the violator of
action. �����.•
CC-83-259A Motion b igley, Second by�Pfennighausen, to delete Section 4 of
Article III, change Section 5 to Section 4, and reword Section 3 as
follows: "Any person, firm, or corporation violating any provision of
this Ordinance shall be guilty of an infraction. Penalties shall be
those specified by resolution of the City Council of the City of Grand
Terrace."
Mayor Grant opposed the Motion since it could allow a transporter of
dangerous, hazardous waste to continue violation throughout the
remainder of that day.
Attorney Harper advised language in the Motion would not allow you to
cite an individual again after he has paid his fine.
CC-83-259B Following discussion, Motion by Councilman Nix, Second by Councilman
Rigley, to amend Motion No. CC-83-259A by inserting in Section 3,
after "...guilty of an infraction." the sentence "Each day that such
violation is in existence beyond the established correction date,
pursuant to Section 2 above, shall be a new and separate violation."
Mayor Grant expressed concern this would still allow a hazardous
condition to continue during a 24-hour period. Attorney Harper
clarified that, with the addition of this sentence, you only need to
give a written warning pursuant to Section 2, which sets forth a
reasonable period of time for correction, which could be as little
time as one minute.
Motion No. CC-83-259B to amend Motion No. CC-83-259A, carried, ALL
AYES. The Amended Motion carried, ALL AYES.
The Amended Motion No. CC-83-259A carried, ALL AYES.
CC-83-260 Motion by Councilman Rigley, Second by Mayor Grant, to adopt first
reading of the Ordinance, as amended, by title only, and set second
reading and public hearing for October 13, 1983.
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STREET SWEEPING
Councilman Petta stated he was approached by an individual who
resides at the east end of Arliss Drive beyond where it extends to a
private half street, who requested the City instruct the street
sweeper to continue onto that portion of the street, which has -curbs
and gutters at the east end of the lot line. Councilman Petta stated
the Administrative Assistant advised him that that portion of Arliss
Drive is a private road. The house was built about 25 years ago and,
for some reason, the County never accepted a dedication. Felt that,
since it is still a street and that citizen pays taxes, the sweeper
should be directed to sweep the extra 40 feet, even though technically
the City cannot maintain private roads.
CC-83-261 Motion by Councilman Rigley, Second by Councilman Petta, to direct the
City Manager's office to direct the street sweeper to sweep that
street.
Attorney Harper advised it is illegal to use public funds to improve
private property; that is the purpose for dedication of public
property. There is a statute stating that, unless any road is posted
at least once a year as a private road, it is dedicated for public
use. Assuming this posting hasn't been done, it is Defacto
Dedicated; therefore, it would probably be legal. Recommended having
the property owner give the City a written offer of dedication, which
the City would not accept but record; that way it could be accepted by
the City at a future time.
Councilman Rigley, with concurrence of the Second, modified his Motion
to include, "as requested by that property owner."
Following clarification of how street sweeper could enter and exit
that street, Motion No. CC-83-261 carried, ALL AYES.
The Planning Director was directed to follow through with a possible
offer of dedication, as recommended by Attorney Harper.
Respectively submitted,
Deputy City Cler
APPROVED:
Mayor
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PENDING CITY OCT 13 1983
COUNCIL APPROVAL COUNCIL AGENDA LTEM 16 �.
CITY OF GRAND TERRACE
COUNCIL MINUTES
REGULAR MEETING - SEPTEMBER 22, 1983
A regular Meeting of the City Council of the City of Grand Terrace was called to
order at the Terrace View Elementary School, 22731 Grand Terrace Road, Grand
Terrace, California, on September 22, 1983, at 5:35 p.m.
PRESENT: Hugh J. Grant, Mayor
Tony Petta, Councilman
Barbara Pfennighausen, Councilwoman
Seth Armstead, City Manager
Ivan Hopkins, City Attorney
Joe Kicak, City Engineer
Myrna Erway, City Clerk
ABSENT: Jim Rigley, Mayor Pro Tempore
Roy W. Nix, Councilman
The meeting was opened with invocation by Pastor Jerry Folsom, First Baptist
Church of Grand Terrace, followed by the Pledge of Allegiance, led by Ed Clark.
ITEMS ADDED TO AGENDA
6H(1) - Vivienda Bridge Replacement; 8 - Closed Session
SPECIAL PRESENTATIONS
Mayor Grant read and presented Certificates of Commendation to First
Sergeant Samuel Walls, Jr., USMC and the USMC Reserve Color Guard and
to Larry Roberson, Colton High School Band Director, in recognition of
their performances at the Fire Station Dedication Ceremony held
September 11, 1983.
Mayor Grant presented City Medallions to Hannah Laister and Judy
Rinderhagen for assisting at the Fire Station Dedication Ceremony;
stated the following Staff Members had also assisted, and would
receive City Medallions: Gwenda Ramsey; Ilene Dughman; Betty Duarte;
Alicia Chavez; Tom Coyle; Randy Anstine; Mike Luna; and Myrna Erway.
Recess was called at 5:47 p.m. and reconvened at 6:02, with Mayor
r� and Councilman Petta, and Councilwoman Pfennighausen present.
PROCLAMATIONS
Mayor Grant read and presented a Proclamation designating October as
Toastmasters Communication Month to Ed O'Neal, President of the Grand
Terrace Toastmasters; and a Proclamation designating September as PTA
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Membership Enrollment Month to Lillian Rivera, President of the
Terrace View Elementary School PTA, and Richard Jacobsen,
Superintendent, Colton Joint Unified School District.
Recess was called at 6:10 p.m. and reconvened at 6:40 p.m., with Mayor
r� ant, Councilman Petta and Councilwoman Pfennighausen present.
MINUTES - SEPTEMBER 8, 1983
The minutes are to be amended to reflect the action taken regarding
the Animal Control Contract; approval will be considered October 13.
PUBLIC PARTICIPATION
Dick Rollins, 22700 DeBerry, stated he received a parking ticket, and
the street sweeper didn't sweep the street. Discussion was held
relative to the fact that citizens should not be required to pay
parking tickets when the streets are not swept. The Administrative
Assistant advised that 21 citations were issued on September 13, prior
to the Sheriff's Department being advised the street sweeping
equipment had broken down; they will be voided.
Theatre on the Terrace - Linda Pue, 23008 Hamilton Court, representing
the Theatre on the Terrace, distributed the group's proposed bylaws to
Council and advised that fliers are being distributed advertising the
group's first monthly general meeting to be held September 29 at 7:30
p.m. at the Community Center; a production is tentatively scheduled by
the end of the year.
CONSENT CALENDAR
Item 5A, Check Register No. 092283, was removed for discussion.
CC-83-261 Motion by Councilman Petta, Second by Councilwoman Pfennighausen, ALL
AYES by all present to approve the following Consent Calendar Items:
B. Confirm CRA Action taken relative to the Bid Request on the Civic
Center;
C. Accept FY 1982-83 City Audit;
D. Approve Final Parcel Map 7984;
E. Approve allocation of $1,000 to Line Item 10-4212-210 from 6/30/84
Balance Forward to purchase amended Traffic Citation Forms; and
F. Approve appropriation of $5,061 to Line Item 18-4908-254 from
6/30/84 Balance Forward for purchase of 75 street sweeping signs.
CHECK REGISTER NO. 092283
Warrant No. 11511 to Grand Terrace Lock & Key in the amount of $261.34
was deleted from the Check Register, pending clarification.
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CC-83-262 Motion by Councilwoman Pfennighausen, Second by Councilman Petta, ALL
AYES by all present to approve Check Register No. 092283 as amended to
reflect the deletion of Warrant No. 11511.
Recess was called at 7:00 p.m. and reconvened at 7:20 p.m. with Mayor
Grant, Councilman Petta and Councilwoman Pfennighausen present.
PARKS & RECREATION COMMITTEE
Chairman Dick Rollins reported the following: (1) Minutes of the
September 19 meeting have been prepared and are awaiting Committee
approval; (2) The Committee recommends appointing Arthur Goad.
CC-83-263 Motion by Councilman Petta, Second by Councilwoman Pfennighausen, ALL
AYES by all present to appoint Arthur Goad to the Parks & Recreation
Committee to fill the unexpired term of Raymond Miller, to expire
6-30-84.
HISTORICAL & CULTURAL ACTIVITIES COMMITTEE
Mayor Grant noted the Committee's Minutes were in the Council Packet.
EMERGENCY OPERATIONS COMMITTEE
Vic Pfennighausen reported the Committee will be presenting a rough
draft of the City Emergency Disaster Plan to Council in the near
future; noted that attendance to the committee meeting increased when
reminders were mailed to committee members.
CITY MANAGER REPORT
City Manager Armstead reported the following: (1) Commended the
Sheriff's Department for quick response when called to the park last
night relative to a beer party; the deputies will continue to patrol;
(2) Assembly Bill 895, which will restore $237,000 to the City, has
been signed by the Governor; the City will also receive an additional
$13,000; these funds were not included in the FY 1983-84 Budget, since
the State had been considering eliminating or decreasing certain
funds; and (3) Requested and received Council confirmation to purchase
additional equipment for approximately $800 to upgrade the PA System.
COUNCIL REPORTS
Mayor Grant reported the following: (1) Requested the City Clerk to
place a lution of Support on the October 13 Agenda for the
Minority Business Development Center; (2) Encouraged Council to submit
input to Councilman Nix relative to the resolutions to be considered
at the League of California Cities Annual Conference; (3) Noted the
debris which has collected on the freeway embankment at the south
entrance to the City; Bob Yeates, 12888 Fremontia, speaking for CCS,
stated Caltrans cleans the freeway areas twice a year, and has
programs for youth groups whereby they supply the garbage bags; has
been reluctant to place youth near the freeways; noted that landscaped
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9/22/83
freeway embankments do not seem to collect litter. Ken Rinderhagen,
12738 Wilmac, indicated that CCS provides two free dump days per year;
recommended formation of adult groups to clean the freeway litter at
that time; stated CCS will make the arrangements. City Manager
Armstead indicated the City is presently negotiating with the
California Conservation Corps relative to landscaping the area around
the water reservoir, and will discuss the possibility of assistance
with freeway landscaping as well; (4) Recommended that Council review
the Memorandum regarding the organizations in which the City maintains
membership and indicate at the next meeting if any memberships are
felt to be unnecessary; and (5) Indicated Councilman Nix would be
unable to attend the dinner for Dr. Gerald Smith to present the City's
Certificate of Commendation; Councilwoman Pfennighausen will attend.
CHAMBER OF COMMERCE/CCS OFFICE SPACE
Mayor Grant stated correspondence has been received from both
organizations requesting the City's consideration to allow them to
share Building No. 3; questioned, and the City Attorney responded
there would be no legal problem; allowing the Chamber of Commerce
office space would be on the basis of furthering the promotion of the
City, and not as a representative function of the businesses of the
general community; furnishing office space to CCS is on the basis of
promoting keeping the City clean.
Council noted the City has always furnished office space to CCS.
Councilman Petta recommended considering this item with all Council
present; voiced concern relative to whether the Chamber could retain
its autonomous status, which he felt should be retained.
Bob Yeates, President -Elect of the Chamber, stated the Chamber plans
to prepare an informational packet in order to provide prospective
business interests with the information needed to establish a business
in the City; the Chamber needs a permanent office location where
individuals can go to get the necessary information; a Legislative
Committee is being established as a liaison between the City and the
Chamber to relate the Chamber's opinions on various issues; should a
disagreement arise between a Chamber member and the City, the Chamber
will fight for that member; stated the purpose of the Chamber is to
promote new business and to encourage citizens to shop locally; felt a
mutually beneficial working relationship can be established with the
City to work toward a common goal of increasing business with neither
organization dictating to the other.
Mayor Grant indicated, with Mr. Yeates concurring, that the City's
official position on issues is established by a majority vote of the
CRA or Council, and is never the result of any one individual; felt if
the Chamber's official position on matters relative to the City are
also based upon a majority decision of the Chamber or its governing
body, rather than on one individual's position, there should be no
conflict.
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9/22/83
CC-83-264 Motion by Councilman Petta, Second by Councilwoman Pfennighausen, ALL
AYES by all present to allocate Building No. 3 to be shared jointly by
the Grand Terrace Chamber of Commerce and Clean Community Systems.
Clarification was given that these organizations will be responsible
for the utility costs.
REGULATIONS FOR USAGE OF PUBLIC LAND/FACILITIES
Mr. Richard Pepin, Contract Administrator, People Helper's Inc.,
advised that in response to Council direction, rules, regulations and
fees have been established for the use of public facilities, as
outlined in a Memorandum to the Parks & Recreation Committee dated
August 1, 1983, Subject: Recreation Facilities Usage. These have been
approved by the Parks & Recreation Committee, with amendments as noted
in the Staff Report dated September 22, 1983, Subject: Rules &
Regulations for Field Scheduling.
Council questioned charging individual residents $10.00 per hour for
field usage, versus charging only $5.00 per hour for non-residents;
why the Parks & Recreation Committee recommended deletion of the
requirement that the President and Treasurer of organizations be
residents; and questioned the purpose for charging a field fee.
CC-83-265 Motion by Councilman Petta, Second by Councilwoman Pfennighausen, to
approve the Rules, Regulations and Fee Schedule for public facilities,
with the following amendments:
(1 Page 2 - "Resident League/Organization" - Delete "President
and Treasurer Grand Terrace Residents";
(2) Page 2 - "Non -Resident League/Organization" - Add "One Grand
Terrace team must be on the playing field at all times during
the league play";
(3) Add to Page 2 "Usage is defined as a use during a two hour
period";
(4) Page 2 - Increase Individual Resident Deposit from $25.00 to
$50.00;
(5) Page 2, under Fees & Charges - Decrease Individual resident
field fee from $10.00 to $5.00 per hour, and increase deposit
from $25.00 to $50.00; Increase non-resident non-profit, under
Group single usage, from $5.00 to $15.00 per hour, and
increase deposit from $50.00 to $100/per hour.
Mayor Grant questioned if charging for the use of the fields was
originally planned to support the contract with People Helper's, Inc.;
stated, for the record, he opposes the idea of field fees, feeling the
park was built to be used by the people free of charge.
Page 5 -
9/22/83
The City Manager advised that fees such as these, as well as fees for
the recreational programs have been budgeted to cover the cost of the
contractor. Mr. Pepin stated the contract provides that after all
expenses have been deducted, any remaining profit will be split
between the City and the Contractor. It was also noted that the fees
will help cover the cost to repair damaged equipment, and will ensure
usage of the field by individuals who make reservations; previously,
reservations have been made and the field was not used.
Following discussion, Motion No CC-83-265 carried, ALL AYES by all
present.
RESOLUTION NO 83-49 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CRAND TERRACE, ESCINDING RESOLUTION NO. 81-49 AND ESTABLISHING
FEES FOR ENGINEERING, PLANNING, AND BUILDING & SAFETY.
The City Engineer/Planning Director advised that San Bernardino County
amended the County Code, which our City has adopted by reference, to
reflect new fee schedules for engineering, planning, and building &
safety in July. The City Attorney has advised that in order for the
City to charge those same fees, the City must adopt the fee schedule
by resolution. Indicated the Staff Report includes the present fee
schedule and the County's fee schedule; recommended adopting the
resolution.
Barney Karger, 11668 Bernardo Way, stated he feels the building permit
fees charged by the County are excessive, but indicated they are not
as high as other areas.
Recess was called at 9:07 p.m. and reconvened at 9:13 p.m., with Mayor
ran , Councilman Petta, and Councilwoman Pfennighausen present.
Mr. Karger felt the plan checking for houses should not exceed $100;
stated he has heard complaints regarding the high fees being charged
by cities and counties for checking engineering; stated San Bernardino
County has one of the lowest fee schedules, but still feels they are
making a profit.
The City Attorney advised that Title XIII of the California
Constitution prohibits making a profit; fees can only be charged to
cover the services provided; during periods of high building activity,
a profit may be realized; however, during periods of low building
activity, a loss is realized; therefore, over a period of time, a
balance is achieved.
CC-83-266 Motion by Councilman Petta, Second by Councilwoman Pfennighausen, ALL
AYES by all present to adopt Resolution No. 83-49.
VIVIENDA BRIDGE REPLACEMENT
The City Engineer advised the City Council previously authorized a
study to determine whether or not Vivienda Bridge meets the criteria
to be of historical value. Stated a report has been received from
Page 6 -
9/22/83
Mr. John W. Snyder, Consulting Architectural Historian, concluding
that the bridge does not meet the criteria of the National Register of
Historical Places. Caltrans has indicated they are ready to proceed
with the project so the funds can be committed. Recommended approval
to proceed.
In discussion, Council questioned the availability of funding for the
project. The estimated total cost of the project is $408,000,-which
includes the engineering costs of approximately $80,000. The City
would be responsible for the initial expenditures, and would then be
reimbursed for 80% of the total project cost, and would be responsible
for approximately $70,000 as the City's portion of the cost of the
project. Completion of the project is not anticipated in this fiscal
year.
CC-83-267 Motion by Councilman Petta, Second by Mayor Grant, to authorize Staff
to proceed with requesting proposals for engineering services for the
bridge design, and to authorize the City Manager to execute the
Right -of -Way Certification Form.
Following clarification that the City presently has the necessary
right-of-way, the Motion carried 3-0, with Councilmen Rigley and Nix
being absent.
CONTRACT FOR ENGINEERING/PLANNING/BUILDING & SAFETY SERVICES
The City Engineer/Planning Director stated full justification for the
requested increases was provided to Staff; stated the rates charged
other clients are $48.00 per hour, with other rates scaled
accordingly, and any profit realized supports the services provided to
the City. Feels the rates requested are fair and considerably lower
than those charged by other professionals.
In discussion, Council noted that the overall average rate increase is
27%, which appears to be excessive; however, indicated there has been
no rate increase for this service since the City's incorporation five
years ago, and the rates requested are considerably lower than those
reflected on the comparitive study of other firms, including an
engineering firm presently under contract to the City. Commended
Kicak and Associates on the quality of service provided to the City.
Requested and received confirmation that with the proposed rate
increase, the City can stay within the budget with the present level
of service.
CC-83-268 Motion by Councilman Petta, Second by Councilwoman Pfennighausen, ALL
AYES by all present to approve and authorize the Mayor to execute the
amended fee schedule for Contract No. GTC 79-11, with Kicak &
Associates, for engineering/planning/building and safety services.
GAGE CANAL DRAINAGE PROBLEM
The City Engineer advised there has been a recurring problem along the
easterly wall of Tract 9741 on the westerly side of Gage Canal,
Page 7 -
9/22/83
northerly of Pico. The grading in the Gage Canal area has a reverse
grade from Pico towards Van Buren; the flow which is now tributary
from Mt. Vernon between Pico and Van Buren to an existing channel
starting at Mt. Vernon and flows into the Gage Canal right-of-way is
greater than the channel can accommodate; the overflow of the channel
within the Gage Canal right-of-way and the grading within the
right-of-way causes the water to flow northerly along Gage Canal and
to pond against the garden wall at the westerly boundary of Gage Canal
and the easterly boundary of Tracts 9741 and 9919, resulting in the
wall being undermined twice thus far; the drainage structure, which
has been there for sometime, may be restricting the flow. Recommended
Council direct Staff to request that Gage Canal do some grading; also
requested authorization to rework the drainage structure, at an
estimated cost to the City of approximately $5,350, and a cost to Gage
Canal of approximately $4,100; stated the footing of the wall was
undermined during the last storm, and won't last much longer.
The City Manager indicated he was contacted by Pacesetter Homes
indicating a large amount of silt has been collecting on the
properties.
CC-83-269 Motion by Councilman Petta, Second by Councilwoman Pfennighausen, ALL
AYES by all present, to direct Staff to contact Gage Canal to take
immediate action on the drainage problem within the Gage Canal
right-of-way north of Pico, to authorize Staff to proceed with the
design and modification for the drainage facilities, and to request
bids for the modification.
BID REQUEST - DEBERRY/PICO/GRAND TERRACE ROAD
The City Engineer advised the plans for all three projects have been
completed -for sometime and are ready to go to bid; originally intended
to include these projects in the Barton Road Reconstruction Project;
however, since that project has been delayed, recommended proceeding
with these projects separately; estimated costs are: DeBerry Street
Overlay - $75,000-$80,000; Reconstruction of Pico e/o Oriole -
$26,000; and Reconstruction of a portion of Grand Terrace Road s/o
Newport - $7,000.
Following clarification that funding for these projects is included in
CC-83-270 the budget, Motion by Councilman Petta, Second by Councilwoman
Pfennighausen, ALL AYES by all present to authorize advertising for
bids for street improvements on DeBerry, Pico and Grand Terrace Road.
Mayor Grant stated he had previously advised the EOC Committee he
would discuss their excellent plan for disaster preparedness, and
still plans to do so.
CLOSED SESSION
Council recessed to a Closed Session at 10:10 p.m., with the City
Attorney, the City Manager and the Finance/Administrative Services
Officer in attendance.
Page 8 -
9/22/83
RECONVENE
The regular meeting reconvened at 10:35 p.m., with Mayor Grant,
Councilman Petta and Councilwoman Pfennighausen present. Mayor Grant
announced personnel matters were discussed, and no decisions were
made.
ADJOURN
The regular meeting adjourned at 10:36 p.m. The next regular meeting
will be held October 13, 1983 at 5:30 p.m.
Respectfully Submitted,
APPROVED:
Mayor
Page 9 -
9/22/83
Date: 1-28-83 VA
ricp
S" AFF REPNT
C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: October 13, 1983
AGENDA ITEM NO. qA
SUBJECT: EXPLANATION OF PURCHASE ORDER TO GRAND TERRACE LOCK AND KEY FOR -
INSTALLATION OF DEAD BOLT LOCKS
Council questioned payment of invoice #6168 on the September 22, 1983
City Check Register regarding cost of subject locks. The Council then
removed the line item from the check register directing staff to come
back with an explanation.
Two deadbolts were installed in Building 3 to separate and secure
Planning Records and Finance Records. The balance of the building
was open to various parties.
Three deadbolts were installed in Building 4 to secure offices, records
and equipment of the Community Services Director and Maintenance
Supervisor from the rest of the building. The balance of the building
is used by the People's Helpers Contractor and his employees.
The five locks installed cost $179.72 installed or $35.94 each.
Bids from two other locksmiths for the same job were $52.50 and
$45.00 per lock.
Staff Recommends Council:
APPROVE ACTION TAKEN BY STAFF BY APPROVING PAYMENT OF $179.72 ON
10-13-83 CHECK REGISTER.
ERC;gr
GRAND TERRACE PAGE NO. .2
)EMAND/WARRANT REGISTER NO. 84-032 DATE 09/22/83
PAYEE
WARRANT CHECK
DETAIL OF DEMANDS PRESENTED
WRITTEN
DESCRIPTION
ACCOUNT CHG'O
INV. NO.
AMOUNT
NO.
AMOUNT
I
COLTON COURIER
SUB.COL'TON COURIER 8/83-•10-4120-210
8.00
11504
8.00
8/84
COLTON UNIFIED SCHOOL DISTR
SOUAREDANCE 7/83&8/83
13-4430-242
120.00
11505
120.00
REIMB. BY SAD GROUP
CRABTREEI KARLEN & ARZ00
PROGRESS AUDIT 82/83
10-4140-250
1372.00
=
INTERIM AUDIT 82/83
10-4140-250
730.00
11506
.2102000
+
DARCY PRINTING CO.
ACCT.PAYABLE CHECKS
10-4140-210
1574
563.22
DISC. DARCY INV.1574
10-4140-210
1574
5.63
11507
=557.59
DEFERRED COMPENSATION PLAN
DEF.COMP.P/R END. 8/26/8
10-2164-000
596.00
DEF.COMP;P/R END. 8/26/8
10-2170-000
9.81
DEF.COMP:P/R END. 8/26/8
10-4120-140
554.51
DEF.COMP.P/R END. 8/26/8
10-4125-140
362.06
DEF.COMP.P/R END. 8/26/8
10-4140-140
571.57
DEF.CO14P.P/REND. 8/26/8
10-4180-140
210.25
DEF,COMP;P/R.END. 8/26/8
13-4430-140
176.52
DEF.COMP.P/R END. 8/26/8
21-4572-140
105.10
P3816-
2585.82
•
BETH DUARTE
ENVELOPE STUFFING h;.W,D.
21-4572-250
54.44
1150E
54.44
.
FLOWERS BY YVONNE
FLOWERS,F/S DED.CEREMONY
10-4110-220
4629
21.20
11509
21:20
.
;UN CORNER
R/W/B/BANNER F/S DED.CER
10-4110-220
23.85
1151C
23.85
.
GRAIJD TERRACE LOCK & KEY
DEADBDLT LOCK BLDG.-3 &
10-4180-245
6168
179.72g(y�s0
-
r
Q L T i 1983 I;D► NC U AGENDA ITEM it`7/7
PENDING CITY HECK REGISTER NO. 101383
GRAND'TERRACE COUNCIL APPROVAL PAGE NO. i
DEMAND/WARRANT REGISTER NO. 84-041 DATE . 10/13/83
40.
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNT CHG'D
INV NO
AMOUNT
NO
AMOUNT
CCENT PRINT 8 DESIGN
PROGRAMS,F/S DEDICATION 0-4110-220
3162
93.43
1539
93.43 +
ANDALL ANSTINE
LDNF..ANAHFIM.jB/314ANSTINF 3-443D-270
22.75
LOCAL MILEAGE,ANSTINE 3-4430-271
14.00
11540
36.75
ETH ARMSTEAD _
MEET.GOGGIN,8/26,SETH 0-4120-270
2.50
___M.E.E T_. MS.L, 911.6.,.SE T}H D - 41.2 0 = 7 0
_1-9,2-5
LOCAL MILEAGE,SETH 0-4120-271
15.00
1541
36.75 +
ASTANCHURY BOTTLED EATER
BOTTLED WATER,C/M 10-4190-238
27493
9.00
BOTTLED WATER,COM.SVCS. 10-4190-238
27491
13.50
BOTTLED NATER,FINANCE 10-4190-238
27492
9.00
11542
31.50
BROWN 8 NAZAREK
LEGAL SVCS.AUG.1983 10-4160-250
2223.15
11543
2223.15
A BUILD.INDUSTRY ASSOC.
HOUSE CRUNCH -UPDATE 10-4120-210
8.00
11544
8.00 +
PAMPLET,AFFORDABILITY PROBLEM
ALIF. MUNICIPAL BUSINESS TA
CMBTA MEMBERSHIP 1983/84 10-4140-265
30.00
11545
30.00
ALL AMERICA .
SVCS.8/22-9/21/83 CALL-AMIO-4190-235
755784
24.22
11546
24.22
ARBOLINEUM HOOD PRESERVING
PRESEVATIVE,PARK EQUIP. 13-4430-246
-784
173.25
11547
173.25
00
A'PITAL LI6'HTI-NG-PfRa0UCT5, IN
FLOURESENT LIGHTS C/H 10-4180-245
38147
119.59
11548
ji!&j'19.59
n
GRAND'TERRACE
DEMAND/WARRANT REGISTER NO.
84-041
PAGE NO. 12
DATE 10/13/83
NO.DETAIL
N0.
PAYED
OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNT CHG'D
INV NO.
AMOUNT
NO
AMOUNT
G ENGINEERING
TRAFFIC COUNT,DATA
0-4120-601
450.00
D3821
450.00
TABULATION,VIVIENDA BRIDGE
LEAN COMMUNITY SYSTEMS
C.C.S.BUDGET 83/84
0-4810-210
190.00
C.C.S.BUDGET 83/84
0-4810-220
10-4810-270
130.00
C.C.S.BUDGET 83/84
0-4810-235
240.00
C.C.S.BUDGET 83/84
490.00
1549
1050.00
ITRUS BELT/LEAGUE OF'CITIES
SEISMIC SEMINAR 9/29/83
0-4808-270
61.25
33831
61.25
-"StWER REPORTS
CONSUMER REPORT SUBSCRIPT
0-4120-210
14.00
11550
14.00
DV%'ARD CLARK
CSMFO MEET. 9/22 SETH
0-4120-270
9.08
MT -A MEET.9/1-4/83 SETH
0--4120-270
31.37
CSMFO 101EET.9/22 ED.BARB.
10-4140-270
18.17
MTA MEET.9/14/83 ED
10-4140-270
31.38
11551
90.00�
OLTON TROPHIES
BASE FOR MEDALLIONS (75)
10-4110-220
D074
45.79
115052
45.79
OLTON UNIFIED SCHOOL DISTRI
COUNCIL MEET. 8/1188/25
10-4110-242
80.00
PLAN.MEET.8/188/15/83
10-4801-242
50.00
11553
130.00i,
OMMUNITY REDEVELOPMENT AGEN
LOAN #1 F/Y 1983/84
10-4200-800
182851.00
P3822
182851.00
THOMAS M COYLE _
I
TRAFFIC MAN.MEET.8/23
10-4120-270
7.95
n
n
GRAND'TERRACE
DEMAND/WARRANT REGISTER NO.
84-041
PAGE NO. . ;3
DATE 10/1*3/83
ICHER
N0.
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHEdK
WRITTEN
DESCRIPTION
ACCOUNT CHG'D
INV NO
AMOUNT
NO.
AMOUNT
TAC MEET.9/22/83 COYLE
0-4120-270
13.28
MMASC MEET.9/27/83'COYLE
0-4120-270
31.28
LOCAL MILEAGE,COYLE
0-4120-271
16.79
1554
69.30
RABTRF-E4 KARL.EN A ARZDD
.
82/83 AUDIT COMPLETE
0-4140-250
628.00
TRAIN ACCOUNTANT,COMPLETE
0-4140-250
1607.00
82/83 AUDIT COMPLETE
1-4572-250
1000.00
1555
3235.00
-.
.U-LEL ;-S.- L--ANDL&C,AP I-NZ-.-SE-9-VI.0
PARK MAINT. 8/83
13-4430-245
1450.00
PARK MAINT.9/83
13-4430-245
750.00
PLANT TREE -IN PARK
13-4430-245
150.00
INSTALL SOD IN PARK
13-4430-245
750.00
11556
3100.00
DEFERRED COMPENSATION PLAN
DEF.COMP.P/R END.9/9/83
10-2164-000
660.00
DEF.COMP.P/R END.9/9/83
10-2170-000
333.39
DEF.COMP.P/R END.9/9/83
10-4120-140
554.51
DEF.COMP.P/R END.9/9/83
10-4125-140
362.06
OEF..COMP.P/R END.9/9/83
10-41-40-1-40
5.74.02
DEF.COMP;P/R END.9/9/83
0-4180-140
210.25
DEF.COMP:P/R END.9/9/83
3-4430-140
176.52
DEF.COMP;P/R END.9/9/83
1-4572-140
105.10
3826
2972.85 f
DEF.COMP.P/R END.9/23/83
10-2164-000
610.00
DEF.COMP.P/R END.9/23/83
10-2170-000
28.50
4
DEF.COMP.P/R END.9/23/83
10-4120-140
554.51
DEF.COMP.P/R END.9/23/83
10-4125-140
362.06
DEF.COMP.P/R END.9/23/83
10-4140-140
571.02
DEF.COMP;P/R END.9/23/83
10-4180-140
210.25
DEF.COMP:P/R END.9/23/83
13-4430-140
176.52
DEF.COMP:P/R END.9/23/83
1-4572-140
105.10
P3833
2617.96
IRECT.SAFETY COMPANY
EQUIP FOR MAINT.OF STREET16-4900-220
197.89
11557
197.89
LIZABETH DUARTE
-
LOCAL MILEAGE,DUARTE
10-4140-271
10.55
11558
10:55 a
1
m
u
GRAND * TERRACE PAGE NO. .4
DEMAND/WARRANT REGISTER NO. 84-041 DATE 10/13/83
PAYEEICHWARRANT CHECK
NO. DETAIL OF DEMANDS PRESENTED WRITTEN
0.
DESCRIPTION ACCOUNT CHG'D INV. NO AMOUNT NO AMOUNT
MPLOYMENT.DEVELOPMENT DEPT.
STATE P/R DEP.899/83 PIT 0-2162-000
STATE P/R DEP.889/83 SDI 0-2163-000
IRST AMERICAN TITLE INS.CO.
RECONVENYANCE (LIGHT) 6-4930-255
LITIGATION GAURANTEE 6-4930-255
LITIGATION GUARANTEE 6-4930-255
-COOLEY,PET-TA,W-TT: H .-PROJECT
OX VALLEY SYSTEMS INC.
PAINT,MARK STREETS 6-4900-220
iE-X-Af4ftR GRANT -8-CtMflAA"
UPS CHARGES (A GRANT) 0-4420-210
COMP.SVCS.9/83 0-4420-255
UPS CHARGES (A GRANT) 1-4572-210
COMP.SVCS.9/83 1-4572-255
�S SERVICES INCORPORATED
STREET SWEEP 8/30/83 8-4908-255
STREET SWEEP 9/7/83 18-4908-255
ICAK & ASSOCIATES
BART-RD.RECONSTRUCT,MV N/E
116-4930-600
TO CITY LIMITS
STAFF ENGINEERING
10-4120-601
GENERAL ENGINEERING
0-4170-250
CABLE TV
0-4170-254
COORDINATION WITH PUBLIC
10-4170-255
BUILDING & SAFETY
10-4330-255
PLANNING
10-4370-255
RESTROOMS,COMMUNITY CENTER
10-4592-600
P/W ENGINEERING
0-4610-255
-ARCHITEC BARRIER REMOVAL
1-4902-600
PICO/ORIOLE WINENING
118-4901-600
1002.58 1
259.65 P3824
60.00
125.00
125.00 11559
004T 1 31.80 11560
0090
5.91
0090
1071.00
0090
5.91
0090
225.00
11561
915
268.14
916
357.52
h1562
1722.70
1122.00
2043.08
108.60
236.30
2328.20
2491.00
907.00
1550.50
20,5.10
1580.60
1262,23
310.00
31.80
1307.82
625.66
1722.70
n
u
GRAND'TERRACE
DEMAND/WARRANT REGISTER NO
84-041
PAGE NO. 15
DATE 10/13/83
ICHER
No.
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNT CHG'D
INV NO
AMOUNT
NO
AMOUNT
RESURFACE DEBERRY
8-4904-600
2541.90
SIGNAL LACROSSE/BARTON I
8-4920-600
15.90
WASTE WATER DISPOSAL i
1-4572-601
102.00
D3830
15232.18 +
ENG. SVCS. 8/22-9/18/83
IRGIL LIVELY
CROSSING,GUARD 9/12-9/23
7-4910-250
144.81
1563
144.81
V,ICHAEL' LUNA
USE OF'TRUCK 9/83,LUNA
0-4180-240
119.23
LOCAL MILEAGF48/31-9/12
0-4180-271
75.78
LOCAL MILEAGE19/13-9/23
0-4180-271
78.90
L1564
273.91
,ARANATHA
DISKING VARIOUS LOCATIONS16-4900-255
123.30
11565
123.30
J. WILLIAM MURPHY 8 ASSOC.
REAPPRAISAL (PAR.7&8 BART16-4930-255
150.00
11566
150.00 +
BARTON RD. PROJECT
ACIFIC TELEPHONE
_
PHONE C/H 9/14/83
10-4190-235
694.27
COMP.PHONE 9/7/83
10-4420-235
20.02
COMP.PHONE 9/7/83
1-4572-235
20.02
1567
734.31 +
AINE WEBBER .CASH FUND
RETIRE.P/R END.9/9/83
10-2167-000
42.41
RETIRE.P/R END.9/9/83
10-4120-140
379.88
RETIRE.P/R END.9/9/83
10-4125-140
248.04
RETIRE.P/R END.9/9/83
10-4140-140
322.68
RETIRE.P/R END.9/9/83
10-4180-140
144.04
RETIRE.P/R END.9/9/83
13-4430-140
120.93
RETIRE.P/R END.9/9/83
1-4572-140
72.00
P3827
1329.98
RETIRE.P/R END.9/23/83
10-2167-000
43.39
RETIRE.P/R END.9/23/83
10-4120-140
379.88
RETIRE.P/R END.9/23/83
0-4125-140
248.04--
RETIRE.P/R END.9/23/83
10-4140-140
322.68
i
m
GRAND TERRACE
DEMAND/WARRANT REGISTER NO.
84-041
PAGE NO. 6
DATE 10/13/83
OCHER
NO.
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNTCHG'D
INV.NO.
AMOUNT
NO.
AMOUNT
RETIRE.P/R'END.9/23/_83
0-4160-140
144.04
RETIRE.P/R END.9/23/83
3-4430-140
120.93
RETIRE.P/R END.9/23/83
1-4572-140
72.00
D3832
1330.96 +
f TR A f N TflRf-i I OE-S
_
TWO RUBBER STAMPS
0-4140-210
3333
18.39
1568
1e.39 s
EOPLE HELPERS INC _
REC.SVCS,9/9-9/23/83
3-4430-250
487.93
1569
487.93 t
--BALANCE-: $20;945
ETTY-CASH,PEGGY TROTTIER
REFUND,VOID PARK CITES
0-2200-000
433
3.00
REFUND,VOID PARK CITES
10-3268-000
433
11.00
PFENNIGHAUSEN,MEET.SMITH
0-4110-270,
131
12.50
-FIi--M -FO-R C-1+MfR-A
0-41210-210
28
1'9.16
FILM FOR CAMERA
10m4120m210
429
9.81
FEDERAL EXPRESS,LIBRARY G
0-4120-210
34
12.50
LOCAL MILEAGE,OGRATTIS
0-4120-271
26
4.25
LOCAL MILEAGE,CHAVEZ
0-4125-271
25
3.25
UPS CHARGES
0-4140-210
23
1.15
INDEX CARDS
0-4140-210
32
1.25
STAIR TREAD
0-4180-245
27
9.01
SHARPEN HEDGE CLIPPERS
0-4180-246
24
3.00
GAS,LAWNMOWER
0-4180-246
27
1.00
UPS CHARGES
10-4420-210
23
1.15
SCREWS,DOOR KNOB
13-4430-245
30
2.32
11570
94.35 +�
ETTY-CASH,PEGGY TROTTIER
NUTS/BOLTS,WD 40,ROLLERS
16-4900-220
427
13.19
NUTS/BOLTS/WASHERS
16-4900-220
430
6.27
1571
19.46
ETTY-CASH,PEGGY TROTTIER
CUPS-F/S DEDICATION
10-4110-220
419
3.13
COOKIES,DRAPE,F/S_DEDICATIO-4110-220
420
10.44
SUPPLIES,F/S DEDICATION
10-4110-220
422
13.31
POSTAGE,FEMA APPLICATION
10-4120-210
399
2.46
FILM FOR CAMERA
10-4120-210
412
9.81
UP S -CT" R`G'E5 _
10 - 4-12 0 -210
-1-5
8.66
POSTAGE,C/M OFFICE
10-4120-210
417
1.39
r�
U
n
GRAND'TERRACE
DEMAND/WARRANT REGISTER NO.
84-041
PAGE NO. 7
DATE 10/1'3/83
NO.
0.
PAYEE)CH
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNT CHG'D
INV. NO
AMOUNT
NO.
AMOUNT
DUPLICATE KEYS _
0-4140-210
401
^1.31
OFFICE SUPPLIES -FINANCE
0-4140-210
415
4.87
MAP UP -DATE ASSOS.OFFICE
0-4170-250
10
1.06
TRASH BAGS
0-4180-245
402
3.03
LINE FOR WEED EATER
0-4180-245
404
5.90
G-AS ,tAfil"10WE-R
04It-0-24.5
5
-2.-"
LIGHT BULBS,BPLUG
0-4180-245
406
1.51
ADAPTOR FOR PA SYSTEM
0-4180-245
07
8.77
PAINT BRUSH
0-4180-245
08
1.61
BOLTS/WASHERS-BARRICADES
0-4180-245
it
7.21
STAIR"TREAD
0-4180-245
13
8.59
tI'G'HT -BMI35
'0-41-80-245
1-
3.77
GAS,LAWNMOWER
0-4180-245
16
12-1
'2.00
NUT/BOLTS-STOP SIGN
0-4180-246
00
1.92
GAS,LAWNMOWER_
0-4180-246
03
2.41
POSTAGE,C/M STAMPS
0-4190-210
18
10.00
FLOOR SCRUBBER,RESTROOMS,
3-4430-245
09
9.69
1(E-n ,1ZES TR"0",'P'A"
3 -14 4 3 0 - 2145
3 : 6 7 -
8 22
WENDA RAMSAY
LOCAL MILEAGE,RAMSAY
0-4140-271
22.48
LOCAL MILEAGE,RAMSAY
1-4572-271
6.00
11572
28.48
EDLANDS FEDERAL SAVINGS
RECONVENYANCE (GOUGHNOUR)16-4930-255
95.00
11573
95.00 0
BARTON ROAD PROJECT
AN BTIND CD CENTRAL CR UNION
EMPLOYEE DEDUCT.P/R 9/9
0-2165-000
1457.29
D3825
1457.29 i
EMPLOYEE DED.P/R END.9/2310-2165-000
1457.59
P3834
1457.59 f
SAN BERNARDINO, COUNTY OF
DUMP.CHARGES 8/16-9/7/83
16-4900-253
42
26.00
DUMP.CHARGES 8/16-9/7/83
18-4908-253
342
91.75
11574
117.75 «
ECURITY PACIFIC_NAT;L BANK
FED.TAX DEPOSIT 9/83
10-2161-000
2699.50
P3823
2699050
I
GRAND'TERRACE
PAGE NO.
DEMAND/WARRANT REGISTER NO
84-041
DATE 10/13/83
:HER
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
D.
DESCRIPTION
ACCOUNT CHG'D
INV. NO.
AMOUNT
NO.
AMOUNT
0. CALIF, EDISON COMPANY
_
ELEC.C/H 9/8/83
0-4190-238
365.32
ELEC.PARK SPRINKLERS,9/8/
3-4430-238
9.18
BALL PARK LIGHTS 9,48483
3-4430-238
82.40
ELEC.SIGNALS 9/8/83 (4)
6-4510-238
384.31
ELEC.PALM/BART.9/8/83
6-4510-238
11.45
ST.LIGHTS 7/1-8/31/83
6-4510-238
4097.34
L 1575
4950.00
60. - C*L i F .- -G-A S ' C O MPLAX X
GAS,C/H 9/8/83
_
0-4190-238
'27.93
1576
'27.9 +�
ARGET CHEMICALS
INSECTICIDE & SPRAYERIPAR
3-4430-245
26489
284.94
11577
284.94 +
IGER SYSTEMS
RENT STORAGE BIN 9/83
0-4110-240
00921
60.00
1578
60.00
fRTICAL MANAGEM-ENT SYSTEMS
PROCESS PARK.CITES 8/31/8
0-4412-255
3009
100.00
1579
100.00 +
EROX CORPORATION
RENT COPIER 8/83 FINANCE
0-4190-240
726115
100.09
RENT COflIfR 798/83 C/M
0-4190-240
19646
1358.96
1580
1459.05 +
AMPESE & DE BENEDET
RENT ON C/H 10/83
10-4190-242
625.00
11581
625.00
ANR FREIGHT SYSTEM,INC.
FREIGHT CHARGE,PARK
13-4430-246
67.24
11582
67.24
WOOD PRESERVATIVE
. BOATMAN
REf JND W.-W.D.,80ATMAN
1-3114-000
.5.11
1583
5.11
1
GRAND TERRACE
)EMAND/WARRANT REGISTER NO. 84-041
E
DEMANDS PRESENTED
ACCOUNT CH INV. NO.
FDETAIL(
DESCRIPTION
-
. BUCKLEY
REFUND W.W.D.,BUCKLEY
1-3114-000
DUG CALDWELL
RffUNfl LALDE1-L
1-3114-000
J.D. COLE
REFUND W.W.D.,COLE
1-3114-000
HICAGO INSURANCE"TITLE'C0.
RECONVEYANCE (STRICKLER)
6-4930-255
BARTON RD. PROJECT
ENUINE AUTO PARTS,INC.
WATER j4j*P,-GEdd-E"T0-R EDC
0-4808-246 5222
. HARLAND HARKER
REFUND W:W.D.•HARKER
1-3114-000
ATTHEWS INTERNATIONAL CORP.10-4110-220
489
75 MEDALLIONS
JOHN_W. SNYDER
HIST.VALUATION VIV.BRIOGE 0-4595-255
RS. WALTER NELSON
REFUND W.W.D.,NELSON
1-3114-000
ISHEARSON/ANERICAN EXPRESS
RECONVEYANCE (STRICKLER)
16-4930-255
BARTON RD. PROJECT
. STAMM<.--
PAGE NO. 9
DATE 10/13/83
WARRANT CHEdK
WRITTEN
AMOUNT ri
O. AMOUNT
6.86846.86 *,
7.70 h 15851
1.89 �15861
55.00 W15871
72.06 �15881
84.00 0589
1055.63 �1590
750.00 � 1591
8.89 �159i
60.00 159"
3.01 159
7.70 0
1.89 !
551.00
72.08
84.00
105`_.63
750.00
8.89
3 60.00
4 ;3.01
L
GRAND'TERRACE
DEMAND/WARRANT REGISTER NO. 84-041
PAYEE
I DETAIL OF DEMANDS PRESENTED
DESCRIPTION 77 ACCOUNT CHG'D
ALE A. REILE - -
OVERPAY/PAR.CITE #1561
OVERPAY/PAR.CITE #1561
'A,YROLt -
PAYROLL END 9/9/83
PAYROLL END. 9/23/83
PAYROLL END 9/9/83
PAYROLL END. 9/23/83
PAYROLL END.9/9/83
-p•A Y-ROL-L- f#D .--9-/--23/--83
PAYROLL END, 9/9/83
PAYROLL END. 9/23/83
PAYROLL END 9/9/83
PAYROLL END. 9/23/83
PAYROLL END 9/9/83 .
—PA-YROLL -END. 9/23/83
PAYROLL END 9/9/83
PAYROLL END. 9/23/83
PAYROLL END 9/9/83
PAYROLL END 9/9/83
PAYROLL END. 9/23/83
PAYROLL f-ND 9/9/83
PAYROLL END. 9/23/83,
PAYROLL END 9/9/83
PAYROLL END. 9/23/83
PAYROLL END 9/9/83
PAYROLL END. 9/23/83
PAYROLL •ENO 9/9/63
PAYROLL END. 9/23/83
PAYROLL END 9/9/83
PAYROLL END. 9/23/83
0-2200-000
0-3268-000
0-2161-000
0-2161-000
0-2162-000
0-2162-000
0-2163-000
0-2163-000
0-2164-000
0-2164-000
0-2165-000
10-2165-000
0-2167-000
0-2167-000
0-2170-000
0-2170-000
0-4110-120
0-4120-110
0-4120-110
0-4125-110
0-4125-110
0-4140-110
0-4140-110
10-4180-110
10-4180-110
13-4430-110
13-4430-110
211-4572-110
—4572-110
INV NO.
PAGE NO. 10
DATE 10/13/83 i
WARRANT CHECK`r
WRITTEN
MOUNT
AMOUNT NO• A '
.1.50
22.50 3829
1348.30-
1341.76
232.28-
231.82
55.96-
43.94-
6 6-0.00
610.00
1457.29
1457.29
43.39
43.39
333.39
28.50
750.00
3063.56
3063.56
2000.30
2000.30
3154.84
.3154.84
1161.6°
1161.6`_
975.2`.
97'5.2s
580.6!
580.6`.
24.00 1
14735.191
GRAND TERRACE
DEMAND/WARRANT REGISTER NO.
84-041
PAGE NO. 11
DATE 10/13/83
ICHER
PAYEE
WARRANT CHECK
NO.
DETAIL OF DEMANDS PRESENTED
WRITTEN
DESCRIPTION
ACCOUNT CHG'D
INV NO.
AMOUNT
NO.
AMOUNT
RITTEN
24966,47
REPAID
230333.20
CCRUED
.00
OTAL
255299.67
RECAP BY"FUND
RE -PAID
NRITTEN
Ftjfltfl =
8
--22-00-9-0:-7-4
1-242-4:-20
FUND
11
'205.10
.00
FUND
13
2558.76
4244.01
FIMD
16
17 2 2.9 O
-5-5fi 1 :-5-5
FUND
17
.00
144.E1
FUND
18
4138.40
717.41
FUND
21
1617.50
1374.39
I CERTIFY THAT, TO THE BEST
OF MY KNOWLEDGE,
HE AFORE
-LISTED CHECKS
FOR P
YMENT OF CITY
LIABILITIES HAVE BEEN AUDITED BY
ME AND ARE NECESS 'RY
AND
PPROPRIATE EXPENDIT
RES FOR THE
OPERATION OF THE CITY.
K
DWARD R. CLARK
FINANCE & ADMINISTRATIVE SERVICES
OFFICER
GRAND TERRACE LOCK & KEY
LOCK RESTROOM AT PARK
13-4430-245
6169
30.50
LOCK RESTROOM AT PARK
13-4430-245
6173
51.12
DEAD BOLT LOCK BLDG.3 & 4
10-4180-245
6168
179.72
1511
261.34
Dote: 1 /6/83
S AFF
�v
C R A ITEM ( ) COUNCIL ITEM (X ) MEETING DATE: OCTOBER 13, 1983
AGENDA ITEM NO. az
SUBJECT: AIR QUALITY MANAGEMENT PLAN
The Southern California Association of Governments forwarded to this City a model
resolution and a list of possible air quality control options for implementation
by local entities. SCAG is requesting each city to adopt such a resolution as part of
its air quality management program.
Staff has prepared a resolution selecting those air quality management options felt
to be most applicable to the City of Grand Terrace. The entire package from SCAG was
considered too large for reproduction and is available for review in the Administrative
Assistant's Office.
Staff recommends that the Council:
A. ADOPT THE ATTACHED RESOLUTION BY TITLE.
B. DIRECT STAFF TO FORWARD A COPY OF THE RESOLUTION TO SCAG.
TC:lo
Encl. Resolution with Exhibits "A" and "B"
V4
ENDING CITY C0
C NCIL APPROVAL
RESOLUTION NO. 83-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA, INDICATING ITS INTENT
TO IMPLEMENT HEREIN DEFINED "REASONABLY AVAILABLE
CONTROL MEASURES" FROM THE 1982 REVISION OF THE
AIR QUALITY MANAGEMENT PLAN FOR THE SOUTH COAST
AIR BASIN.
WHEREAS, the Federal Clean Air Act (42 U.S.C. 7401, et. seq.) seeks to
develop a cooperative Federal, State, regional, and local government program
to prevent and control air pollution in order to protect and enhance the
quality of the nation's air resources so as to promote the public health and
welfare of its population; and
WHEREAS, pursuant to Section 172 (a) (1) of the Clean Air Act, as
amended, the Southern California Association of Governments (SCAG) and the
South Coast Air Quality Management District (SCAQMD) have prepared an Air
Quality Management Plan (AQMP) for the South Coast Air Basin with the
assistance of the Counties of Los Angeles, Orange, Riverside, and San
Bernardino; the City of Los Angeles; the San Bernardino Associated Goverments
(SANBAG); the State of California Department of Transportation (Caltrans); and
the State of California Air Resources Board (ARB); and
WHEREAS, the 1982 AQMP Revision was adopted by SCAG on October 7,
1982, by the SCAQMD on October 15, 1982, and was conditionally approved by the
ARB on October 14, 1982; and
WHEREAS, the Clean Air Act of 1977 allows for an extension in the
deadline for attaining national air quality standards from 1982 to 1987 if all
"reasonably available control measures" (RACM's) are implemented, and in the
event these measures are not implemented, empowers EPA to impose economic
sanctions which could potentially cost the region billions of dollars in
Federal transportation and sewer construction grants; and
WHEREAS, the implementation of AQMP control measures by local
governments is contingent upon the availability of funds from Federal, State,
and local sources;
NOW, THEREFORE, the City Council of the City of Grand Terrace does
hereby resolve its intent as follows:
SECTION 1. To implement the reasonably available control measures, as
described in Exhibit "A" attached hereto and incorporated herein.
SECTION 2. To seek adequate funding from Federal, State, and local
sources to implement the adopted list of control measures according to the
adopted Implementation Schedule, as set forth in Exhibit "A" attached hereto
and incorporated herein.
SECTION 3. To forward copies of this Resolution to the Southern
California Association of Governments, 600 So. Commonwealth Avenue, Suite
1000, Los Angeles, California 90005.
s
n]
ADOPTED this 13th day of October, 1983.
ATTEST:
City Clerk of the City of GrandMayor of the CIty of GrandTerrace
Terrace and of the City Council and of the CIty Council thereof.
thereof.
Approved as to form:
City Attorney
- 2 -
420
EXHIBIT "A"
n
Resolution No. 83-
Adopted October 13, 1983
Control Measures to be Implemented
(1) Bicycling improvements;
(2) Walking improvements;
(3) Reduce business miles by local government employees;
(4) Traffic signal synchronization;
(5) Energy conservation standards for new residences;
(6) Energy efficient street lighting;
(7) Life cycle costing for new government purchases;
(8) Clustering of new commercial redevelopment;
(9) Traffic flow improvements;
(10) Promote cleaner industries through the use of the General Plan and
Zoning Ordinance;
(11) Promote urban infill and orderly urban expansion;
(12) Integrate air quality concerns into the planning review process;
(13) Use vegetation to improve air quality.
• 4�0
Control
Measure
1
2
3
4
5
6
7
8
9
10
11
12
13
EXHIBIT "B"
Resolution No. 83-
Adopted October 13, 1983
- Implementation Schedule
Initial
Imp emT entation
1981
1979
1982
1984
In Place
In Place
In Place
Complete
Implementation
Ongoing
Ongoing
Ongoing
1985
Land Use & General Plan Review In Progress
1983-84
Circulation Plan In Progress
1983-84
Land Use Regulations & General Plan Review s - In Progress
1983-84
Redevelopment Implementation Plan In Progress
1983-84
In Place
1980
Ongoing Annual
Program
OCT 13 1111,33
COUNCIL AGENDA ITEM g 7
MINORITY BUSINESS JDEYf1OPhTNT CENTER
WHEREAS, the minority Americans share Tully in the aspiration of many
Americans to own their own business; and
WHEREAS, this entrepreneurial spirit underlies our free enterprise system,
and is one of the' principle sources of America's strength; and
WHEREAS, the Minority entrepreneur introduces innovative products to the
market place, creates jobs, and provides training to many workers; and
WHEREAS, the City of Grand Terrace recognizes the need to enhance the
ability of minority Americans to participate more fully in the market's economy
to achieve greater economic independence;
NOW, THEREFORE, I, Hugh J. Grant, Mayor of the City of Grand Terrace, do
hereby commend and support the minority business enterprises throughout our
Nation.
0-ayor of the City of GrandTerrace
and of the City Council thereof.
This 13th day of October, 1983
Date: 10/V83
StAFF REP041tT S�
C R A ITEM ( ) COUNCIL ITEM ( X) MEETING DATE: OCTOBER 13, 1983
AGENDA ITEM NO.
SUBJECT: PROPERTY MAINTENANCE/LITTER ORDINANCE - SECOND READING
Attached is a copy of the proposed property maintenance/litter control ordinance
as adopted on first reading on September 8, 1983. It has been reprinted to
include the amendments made by Council.
Staff recommends that the Council:
TC:lo
;4
FOLLOWING THE PUBLIC HEARING, ADOPT THE ORDINANCE FOLLOWING SECOND READING
BY TITLE ONLY.
PENDING CITY
OUNCIL APPROVAL
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA, RESCINDING ORDINANCE
NO. 23 AND AMENDING THE REGULATIONS FOR COMPREHEN-
SIVE LITTER CONTROL AND MAINTENANCE OF PUBLIC AND
PRIVATE PROPERTY.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES
HEREBY ORDAIN that Ordinance No. 23 is rescinded in its entirety and amends
the regulations for comprehensive litter control and maintenance of public and
private property as follows:
ARTICLE I
DEFINITIONS
Section 1. For the purpose of this Ordinance:
a. Litter - is any quantity of uncontainerized paper, metal, plastic,
glass or miscerTaneous solid waste which may be classed as trash, debris,
rubbish, refuse, garbage or junk.
b. Public Property - includes, but is not limited to, the following
exterior locations: treets, street medians, roads, road medians, catch
basins, sidewalks, strips between streets and sidewalks, lanes, alleys, public
rights -of -way, public parking lots, school grounds, municipal housing project
grounds, municipal vacant lots, parks, beaches, playgrounds, other
publicly -owned recreation facilities, and municipal waterways and bodies of
water.
c. Private Property - includes, but is not limited to, the following
exterior locations owne y private individuals, firms, corporations,
institutions or organizations: Yards, grounds, driveways, entranceways,
passageways, parking areas, working areas, storage areas, vacant lots and
recreation facilities.
d. Containers - are locally -approved metal, heavy-duty paper or
plastic receptacles used for the disposal and storage of solid waste.
ARTICLE II
REGULATIONS
Section 1. Pedestrians and Motorists
a. It shall be unlawful for any person to throw, discard, place or
deposit litter in any manner or amount on any public or private property
within the corporate limits of the City of Grand Terrace, except in containers
or areas lawfully provided therefor.
b. In the prosecution charging a violation of Section l.a from a
motor vehicle, proof that the particular vehicle described in the complaint
was the origin of the litter, together with proof that the defendant named in
the complaint was at the time of such violation the registered owner of said
vehicle, shall consitute in evidence a presumption that the registered owner
was the person who committed the violation.
c. It shall be the duty of every peson distributing commercial
handbills, leaflets, flyers or any other advertising and information material
to take whatever measures that may be necessary to keep such materials from
littering public or private property.
d. To facilitate proper disposal of litter by pedestrians and
motorists, such publicly -patronized or used establishments and institutions as
may be designated by the City shall provide, regularly empty and maintain in
good condition, adequate containers that meet standards prescribed by the
department. This requirement shall be applicable, but not limited to,
fast-food outlet, shopping centers, convenience stores, supermarkets, service
stations, commercial parking lots, mobile canteens, motels, hospitals, schools
and colleges.
Section 2. Vehicles Transporting Loose Materials
a. It shall be unlawful for any person, firm, corporation,
institution or organization to transport any loose cargo by truck or other
motor vehicles within the corporate limits of the City of Grand Terrace unless
said cargo is secured in such manner as to prevent depositing litter on public
and private property.
b. The duty and responsibility imposed by Section 2.a shall be
applicable alike to the owner of the truck or other vehicle, the operator
thereof, and the person, firm, corporation, institution or organization from
whose residence or establishment the cargo originated.
c. In the prosection charging a violation of Section 2.a, lack of
adequate securing shall in itself constitute proof a violation has been
committed.
Section 3. Loading and Unloading Operations
a. Any owner or occupant of an establishment or institution at which
litter is attendant to the packing and unpacking and loading and unloading of
materials at exterior locations shall provide suitable containers there for
the disposal and storage of such litter and shall make appropriate
arrangements for the collection thereof.
b. Further, it shall be the duty of the owner or occupant to remove
at the end of each working day any litter that has not been containerized at
these locations.
- 2 -
4 1-
Section 4. Construction/Demolition Projects
a. It shall be unlawful for the owner, agent or contractor in charge
of any construction or demolition site to cause, maintain, permit or allow to
be caused, maintained or permitted the accumulation of any litter on the site
before, during or after completion of the construction or demolition project.
b. It shall be the duty of the owner, agent or contractor to have on
the site adequate containers for the disposal of litter and to make
appropriate arrangements for the collection thereof, or for transport by
himself, to an authorized facility for final disposition.
c. The owner, agent or contractor may be required at any time to show
proof of appropriate collection, or if transported by himself, of final
disposition at an authorized facility.
Section 5. Household Solid Waste Containerization and Removal
a. All residences located in any area in which collection is by the
City or approved contractors shall have sufficient container capacity to
accommodate their normal volume of solid waste between collections.
b. All items too large to fit into containers, such as, but not
limited to, appliances, furniture and mattresses, shall be disposed of by free
or fee -payment bulk collection service, self -transport of such items to
end -disposal facilities or by collection for recycling.
c. Containers shall be kept covered at all times.
d. Any container which does not conform to the prescribed standards
or which has defects likely to hamper collection or injure the person
collecting the contents thereof or the public generally shall be replaced
promptly by the owner or user of the container upon receipt of written notice
of such defects from the City or approved contractor. Failure to do so within
five (5) days of such notification shall constitute a violation of this
section.
e. It shall be unlawful for any resident to deposit household solid
waste in any receptacle maintained on a sidewalk or at any other location for
disposal of litter by pedestrians.
Section 6. Commercial Solid Waste Containerization and Removal
a. All establishments and institutions which generate solid waste for
collection by approved contractors shall abide by the following container
requirements prescribed by the San Bernadino Department of Environmental
Health, Solid Waste Mangement Division.
b. Containers shall be kept covered at all times.
- 3 -
Ado
c. Any container which does not conform to prescribed standards or
which has defects likely to hamper collection or injure the person collecting
the contents thereof or the public generally shall be replaced promptly by the
owner or user of the container upon receipt of written notice of such defects
from the City or approved contractor. Failure to do so within five (5) days
of such notification shall constitute a violation of this section.
d. It shall be unlawful for any owner, manager or employee of a
commercial establishment or institution to deposit solid waste from that
establishment or institution in any receptacle maintained on a sidewalk or at
any other location for disposal of litter by pedestrians.
Section 7. Provisions for Solid Waste Disposal and Storage Facilities
at New Buildings
a. Before building permits shall be issued for construction of
commercial buildings and multiple -dwelling units, plans for the adequacy,
location and accessibility of solid waste containerization and storage
facilities must be approved by the City and the approved contractor.
b. No approval of occupancy shall be permitted for said premises
until approval, by the City, of these facilities has been obtained.
SECTION 8. Keeping Property Clean
a. It shall be the duty of the owner, agent, occupant or lessee to
keep exterior private property free of litter. This requirement applies not
only to removal of loose litter, but to materials that already are, or become,
trapped at such locations as fence and wall bases, grassy and planted areas,
borders, embankments and other lodging points.
b. Owners, agents, occupants or lessees whose properties face on
municipal sidewalks and parkways shall be responsible for keeping those
sidewalks, parkways and alleys free of litter.
c. It shall be unlawful to sweep or push litter from sidewalks and
parkways into streets. Sidewalk and parkway sweepings must be picked up and
put into household or commercial solid waste containers.
d. It shall be unlawful for any person owning, leasing, occupying or
having charge or possession of any premises in this City to maintain such
premises in such manner that any of the following conditions are found to
exist thereon:
(1) Buildings which are abandoned, boarded up, partially
destroyed, or left in a state of partial construction for a
period of time in excess of 12 months;
(2) Unpainted buildings causing dry rot, warping and termite
infestation;
(3) Broken windows constituting hazardous conditions and inviting
trespassers and malicious mischief;
- 4 -
(4) Overgrown vegetation causing detriment to neighboring
properties;
(5) Dead trees, weeds and debris:
(a) Constituting unsightly appearance, or
(b) Dangerous to public safety and welfare;
(6) Inoperable or abandoned motor vehicles stored on the premises
visible from ground level from the public street or neighboring
properties. All of the provisions of Section 22660 of the
California Vehicle Code are hereby adopted by reference as a part
of this Ordinance. In the case of any conflict between the
provisions of this Ordinance and provisions of Section 22660, the
provisions of Section 22660 shall prevail;
(7) Attractive nuisances dangerous to children in the form of:
(a) Abandoned and broken equipment,
(b) Hazardous pools, ponds and excavations, and
(c) Neglected machinery;
(8) Broken or discarded furniture and household equipment in yard
area;
(9) Clothes lines in front yard areas;
(10) Garbage cans stored in front or side yards and visible from public
streets;
(11) Packing boxes and other debris stored in yards and visible from
public streets for unreasonable periods;
(12) Neglect of premises causing a detrimental affect upon the
enjoyment or use of neighboring property;
(13) Maintenance of premises in such condition as to be detrimental to
the public health, safety or general welfare or in such manner as
to constitute a public nuisance as defined by Civil Code Section
3480;
(14) Property including but not limited to building exteriors which are
maintained in such condition as to become so defective, unsightly,
or in such condition of deterioration or disrepair that the same
causes depreciable diminution of the property values of
surrounding property or is materially detrimental to proximal
properties and improvements. This includes but is not limited to
the keeping or disposing of or the scattering over the property or
premises of any of the following:
(a) lumber, junk, trash or debris,
(b) abandoned, discarded or unused objects of equipment such as
automobiles, furniture, stoves, refrigerators, freezers, cans
or containers,
(c) stagnant water, or excavations,
- 5 -
(d) any device, decoration, design, fence, structure, clothes line
or vegetation which is unsightly by reason of its condition or
its inappropriate location;
(15) Maintenance of premises so out of harmony or conformity with the
maintenance standards of adjacent properties as to cause
substantial diminution of the enjoyment, use, or property -values
of such adjacent properties.
ARTICLE III
ADMINISTRATION AND ENFORCEMENT
Section 1. The City Manager or designated representative, Police
Department, and Building Department are jointly empowered to enforce the
provisions of this ordinance.
Section 2. Whenever the enforcing officer shall find that any
premises within the City may be maintained contrary to one or more of the
provisions of this ordinance, the enforcing officer shall give written notice
to the owner of said premises stating the violation and setting a reasonable
time limit for correction of violation. Such notice may be served upon the
owner either in person or by mail. A warning prior to a citation being issued
shall not be necessary for violations of Sections 1, 2, 5e, or 6d, Article II,
of this Ordinance.
Section 3. Any person, firm, or corporation violating any provision
of this Ordinance shall be guilty of an infraction. Each day that such
violation is in existence beyond the established correction date, pursuant to
Section 2 above, shall be a new and separate violation. Penalties shall be
those specified from time to time by resolution of the City Council of the
City of Grand Terrace.
Section 4. Payment of any penalty herein provide shall not relieve a
person, firm or corporation from the responsibility of correcting the
condition consisting of the violation.
ARTICLE TV
SEVERABILITY
Section 1. If any provision of this Ordinance, or any section
thereof, in any circumstances is held invalid, the validity of the remainder
of the Ordinance and the application of any of the other provisons or sections
shall not be affected.
ARTICLE V
Section 1. This Ordinance shall be in full force and effect at
12.01 a.m. on the 31st day after its adoption.
- 6 -
Section 2. The City Clerk shall cause this Ordinance to be posted in
three (3) public places designated for such purpose by the City Council.
Section 3. First read at a regular meeting of the City Council of
said City held on the 8th day of September, 1983, and finally adopted and
ordered posted at a regular meeting of said City Council on the daffy of
, 1983. -
ATTEST:
City Clerk of the City o Grand
Terrace and of the City Council
thereof.
Approved as to form:
City Attorney
- 7 -
Mayor of the City of Grand Terrace
and of the City Council thereof.
Date: opt �, 1983
S-T'AF T
C R A ITEM ( ) COUNCIL ITEM MEETING DATE: October 11, 1983
AGENDA ITEM NO -
SUBJECT: PROPOSALS FOR RECONSTRUCTION JCyr
At their regular meeting of September 22, 1983 the City Council authorized
the staff to request proposals for the reconstruction of DeBerry between
Michigan and Mt. Vernon, Grand Terrace Road southerly of Newport Road and
Pico east of Oriole. These bids will be received on Tuesday October 11,
1983, they will be analyzed by the staff and a recommendation will 1e
presented to the city Council at their regular meeting of October 13, 1983.
JK:dlk
Date: Sept. 29, 1983
12.230
S REP
OnT 2 12. 59
�o
C R A ITEM ( ) COUNCIL ITEM ( X ) MEETING DATE: Oct. 13, 1983
AGENDA ITEM NO,
SUBJECT: CDBG Block Grant Funding
During the application process for the CDBG funding, the City
submitted three projects:
1) Reconstruction of the Community Center restrooms to provide for
handicap facilities;
2) Construction of the parking lot at the Community Center;
3) The Broussard project which proposed to construct an Intergenerational
Day Care Facility.
As the City Council is well aware, there were a certain number of delays
with the Broussard's project and the City elected to proceed with projects
(1) and (2) utilizing the available funding, avoiding the potential of
loss of funds by the delays.
Attached is a letter dated September 26, 1983, from Office of Community
Development requesting that the City Council take formal action on reallo-
cation of these funds to projects (1) and (2).
It has been recognized that the total funding from CDBG will not cover
the costs of the first two projects and the City Council, therefore,
budgeted local funds to supplement CDBG funding to complete these two
projects.
In our discussion with Theresa Duncan on this subject, we pointed out that
the City Council had not set priorities on the three proposed projects in
the original submittal and the action that is being requested by the
City Council was not really necessary. However, she felt strongly
that the City Council should go on record as allocating these funds
to projects (1) and (2). She also inquired about the status of the
Broussard project, at this time, and we stated that during the next
funding cycle the City would consider all of the eligible projects for
CDBG funding, including the Broussard project as the actions requested
of the Broussard's by the City Council have not been completed. These
projects would then again be prioritized and due consideration would be
given to the Broussard project.
The staff recommends that the City Council:
ALLOCATE ALL OF THE AVAILABLE FUNDS FROM CDBG TO:
A) RECONSTRUCTION OF RESTROOMS AT THE COMMUNITY CENTER TO PROVIDE
FOR HANDICAP FACILITIES.
B) THE CONSTRUCTION OF THE PARKING LOT AT THE COMMUNITY CENTER.
C) AND, FURTHER, THAT THE CITY COUNCIL DIRECT THE STAFF TO INCLUDE
IN THE PRIORITIZATION OF THE NEXT YEAR'S CDBG BLOCK GRANT FUNDING
BROUSSARD'S PROJECT.
JK/lbk
In
n
ESTIMATED COSTS
Community Center $ 11,500.00
Parking Lot 35,000.00
TOTAL COSTS $ 46,500.00
Revenue Source:
C.D.B.G $ 31,905.00
Local Funds 14,595.00
TOTAL $ 46,500.00
Pg. 108 Budget
Pg. 110 Budget
• COUNTY OF SAN BERNARDINO
OFFICE OF COMMUNITY DEVELOPMENT PUBLICIRONMENTAL WORKS AGENCY
606 East Mill Street - San Bernardino, CA 92415 • (714) 383-2745 "_ "`f, KENNETH C. TOPPING
Deputy Administrator
Community Development
DON NEWCOME
Director
Office of Community Development
September 26, 1983
City of Grand Terrace
22795 Barton Road
Grand Terrace, California 92324-5295
Attn: JOSEPH KICAK, CITY ENGINEER
Dear Mr. Kicak:
Pursuant to the request outlined in your letter of August 5, 1983,
please submit a letter to Don Newcome, Director of the Office of
Community Development. This letter should request that funds
allocated for the Broussard Day Care be reprogrammed to the Senior
Center.
This request is to be backed up with a copy of City Council minutes
approving said reallocation. Once we receive this information, the
specified changes can be made.
Should you have any questions, please don't hesitate to contact me
at (714) 383-3761.
Sincerely,
ENVIRONMENTAL PUBLIC WORKS AGENCY
OFFICE OF COMMUNITY DEVELOPMENT
DON NEWCOME, Director
THERESA DUNCAN
Community Development Planner
TD:rd
Date: Oct. 7, 1983
SYAFF REPOw"DT S414
12-10.1005
G �
C R A ITEM ( ) COUNCIL ITEM ( x ) MEETING DATE: October 13, 1983
AGENDA ITEM NO. Z C
SUBJECT: Signalization Mt. Vernon and City Center Court
At a previous City council meeeting, concern was expressed over the
existing striping and signing of the signalized intersection at City Center
court in Mt. Vernon Avenue. We have investigated this matter and discussed
it with experts at both County and State levels. The following is the
general consensus of the traffic engineers with repsect to the existing
sign:
1. The painting on the pavement with any type of traffic control devices
is used as auxiliary form of signing and is legally non -enforceable.
2. It is felt that actuating the red blinking light only at the times when
the emergency occurs is not an effective way of advising the public of a
potentially hazardous condition. The Caltrans traffic engineer felt that:
a. A sign should be installed along the curb advising the public
that there is a red signal activated in case of fire emergency
ahead.
b. It may be advisable to signalize one of the two lights on
each head for continuously blinking amber, changing to red
only in cases of emergency.
3. They felt that the existing striping and lettering on the pavement at
that location would best serve the public interest if it were removed.
The Staff recommends that City Council:
A. AUTHORIZE THE STAFF TO CONTACT THE ELECTRICAL ENGINEER WHO DESIGNED AND
RECOMMENDED THE SYSTEM TO EVALUATE THE COST OF THE PROPOSED CHANGES IN THE
TRAFFIC SIGNAL, INCLUDING THE CONNECTION TO BARTON ROAD -- MT. VERNON
SIGNAL TO PRE-EMPT THE CONTROLLER TO ALL RED BLINKING SIGNALS AT THAT
LOCATION.
B. TRANSFER FROM BALANCE FORWARD JUNE 30, 1984, $750 TO LINE ITEM
22-4914-600 LEAVING AN ADJUSTED BALANCE FORWARD nF $110,408.
C. DIRECT THE COMMUNITY SERVICES DIRECTOR TO REMOVE THE EXISTING PAINTING
OFF THE PAVEMENT AT THIS INTERSECTION.
JK/dlk
Date: Oct. 7, 1983
StAFF 12-10.1018
R
P T5"
C R A ITEM ( ) COUNCIL ITEM ()()
AGENDA ITEM NO.
MEETING DATE: October 13, 1983
SUBJECT: ENGINEER'S REPORT - BARTON ROAD RECONSTRUCTION
Attached you will find a detailed cost estimate for the proposed
reconstruction of Barton Road from Mt. Vernon to northeast City limits.
Exhibit A is a summary of the costs that we anticipate to incur during this
project.
Exhibit B represents the acquisition costs from the 11 property owners
involved. Two additional property owners who offered dedication at no cost
to the City have not yet been contacted by the appraiser or the agent,
however, the cost associated with those two services are included in the
estimate. A total of 13 property owners will be involved in the
aquisition. Six will be involved in temporary construction easements while
7 will be involved in a fee title acquisition.
Exhibit C is a detailed engineer's cost estimate for the various quantities
of work involved in this project. These quantities and costs reflect the
agreeements which have been negotiated between the City's right-of-way
acqusition agent and individual property owners.
Exhibit D is a summary of the sources of funds. The City Council has
approved for the fiscal year 1983-84 a total of $654,000.00. This is
reflected by various accounts on page 121 of the City budget and also shown
on Exhibit D. Recently the City Council authorized the City Engineer to
file an application for $35,000.00 with SANBAG for the funds pursuant to SB
821 Article 3. The interviews for the allocations to the various Citites
was held approximately 2 weeks ago and we have informally since been
advised that our application in the amount of 35,000.00 has been approved.
We are therefore showing this on Exhibit D as an unbudgeted revenue.
Exhibit E are copies of all the agreements negotiated between the property
owners and the City's right-of-way acquisition agent. These agreements are
attached hereto for your review and after the presentation by the staff of
the detailed design of Barton Road, your approval of these agreements may
be appropriate.
Although no negotiations have taken place between the 2 property owners on
the northwesterly corner of Grand Terrace Road and Barton Road we feel
confident that the budgeted amount, including the $35,000.00 grant will be
more than sufficent to complete this project.
It should be pointed out that in conjunction with the right-of-way
aquisition the City's right-of-way agent tentatively committed the City
to constucting a wall 6 feet hight along the frontatge of Bekwith property
-1-
along Barton Road. This committment is in violation of the zoning ordinace
of the City of Grand Terrace, however, the mitigation measures, to minimize
the effect of oncoming headlights and the noise genertated by the traffic
along Barton Road more than outweigh any determental effects that may
result from having a 6 foot high wall within the frontyard setback area (on
property line). This violation of the Zoning Ordinance may further be
mitigated by assigning a Victoria address to Mr. Beckwith's property. The
Staff would not recommend this action but rather an approval of the
varience to the Zoning Ordinance resulting from this construction. To
further justify the construction of the proposed 6 foot wall it should be
pointed out that, just adjacent to the west, the properties within Tract
9482 and 9483, as well as the properties fronting on Miriam Way all have
the rear yards butting against Barton Road, with walls exceeding 6 feet
height along Barton Road.
THE STAFF RECOMMENDS THAT THE CITY COUNCIL:
1. APPROVE THE DESIGN CONCEPT FOR BARTON ROAD AS PROPOSED
2. APPROVE THE VARIOUS AGREEMENTS NEGOTIATED BETWEEN THE CITY'S
ACQUISITION AGENT AND THE PROPERTY OWNERS.
3. EXCEPT THE VARIOUS DEEDS AND TEMPORARY CONSTRUCTION EASEMENT
DOCUMENTS.
4. AUTHORIZE THE CITY MANAGER TO SIGN THESE AGREEMENTS.
5. DIRECT THE CITY CLERK TO RECORD THE GRANT DEEDS.
6. DIRECT THE FINANCE DIRECTOR TO DISBURSE THE FUNDS TO THE
VARIOUS PROPERTY OWNERS IN ACCORDANCE WITH THE AGREEMENTS
NEGOTIATED BY THE RIGHT-OF-WAY AGENT.
-2-
' SAA F F R E P OR T ¢ozwkl*_
C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: OCTOBER 13, 1983
AGENDA ITEM NO.
SUBJECT: LICENS1KG_CATS
Staff has been in contact with the Los Angeles County Animal Control, League of
California Cities Library and Pat English of the San Bernardino County Animal
Control. The League's librarian forwarded copies of several ordinances in addition
to several reports done by various agencies on the effectiveness of attempting cat
control.
Licensing of cats relies on voluntary compliance by their owners. A recent proposal
to the Board of Animal Regulation Commissioners for Los Angeles for cat licensing
states that this program must rely on minimum enforcement by staff and voluntary
c.ompl iance by cat -ovners in the City." Another report written in 1:974 by t+ie
Assistant City Manager of Livermore quotes Dr. George Humphrey, D.V.M., M.P.H.,
Chief Public Health Veterinarian for the State of California as stating, "In
attempting to capture a cat, its escape path is unpredictable and it does not
usually seek hiding at its home premises as would a dog. The resultant difficulties
in capturing stray cats therefore make it nearly impossible to identify ownership
and in turn to equitably enforce a uniform license law."
Cats have a tendency to claim a much larger area for prowling than will a dog.
Residents bothered by animals curently have several options available to dissuade
cats from trespassing in their yards. In extreme situations, cat traps are
available from the County of San Bernardino Division of Animal Control for a $7
returnable deposit. An animal once trapped will be pick-ed up by the regular patrol
vehicle.
Another method which can be used if a person discovers cats using their garden or
flower beds as a public convenience is crushed mothballs. The crushed mothballs
spread over the area will deter cats from stopping.
If the raiding of trash cans is a particular problem, a person can train
neighborhood domestic and wild animals to avoid certain residences by using salt
pills. Concentrated salt pills, if crushed and mixed with edibles being disposed,
will cause severe upset stomach for the animal resulting in aversion therapy. The
animal learns to avoid certain cans because of past experience.
Licensing will not solve the problem of stray cats. The responsible owners will buy
licenses and the other animals will continue as before. The 1974 report quotes
earlier studies of the effectiveness of cat licensing in several different
jurisdictions. The best result reported was 15% of the cat owners purchased
licenses leaving no effective means of tracing the unlicensed felines. The Los
Angeles proposal and discussions with San Bernardino County Animal Control lead
staff to conclude that the situation would remain unchanged --cat licenses would be
unenforceable, a voluntary action.
W3
STAFF REPORT --Licensing Cats
Page 2
October 13, 1983
San Bernardino County Animal Control is working on a brochure that we may include in
a future sewer billing. The brochure is to solicit voluntary neutering, and
vaccination of cats by cat owners.
Staff recommends that the Council:
TAKE NO ACTION TO LICENSE CATS.
TC:lo
(CC25/93)
S�FF R�.P(3'RT '/10/83
C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: OCTOBER 13, 1983
AGENDA ITEM NO.
SUBJECT: SAN BERNARDINO COUNTY FIRE STATION METAL GARAGE BUILDING LOCATED AT 12167
MT. VERNON AVENUE
On October 2, 1980 the County fire department leased from Zampese and DeBenedet, a
partnership, a metal garage building 20' x 40' with 12' x 12' roll -up door to
accommodate fire engines at 12167 Mt. Vernon Avenue.
The lease states in paragraph 5 "Return of Premises: .. The County further
agrees that it will . . . purchase say building or the Lessors actual purchase
price of $9,963.00." This is the metal building 20' x 40' mentioned above.
The Council on October 2, 1980 approved Agenda Item No. City Manager - Paragraph
7E. The background for this lease and the Staff Report is attached. Also attached
is the October 7, 1983 memorandum from the City Engineer recommending against the
relocation of the metal building on City property adjacent to Building No. 4.
On November 3, 1980, Agreement 80-888, an Interoffice Memorandum to the Board of
Supervisors states: "UNUSUAL CIRCUMSTANCES: . . . This agreement requires the
purchase of the metal equipment building or $9,963.00 by the County, if at the
termination of this agreement, the Lessor options not to retain said building."
The Lessor states they do not want to exercise their option.
Note paragraph 5 "Return of Premises" of the attached contract dated November 3,
1980 as approved by the Chairman of the Board of Supervisors James Mayfield.
Staff recommends that the Council:
A. CONSIDER THE RIGHT OF REFUSAL FOR THE METAL FIRE STATION BUILDING IN THE
FOLLOWING ORDER: (1) COUNTY OF SAN BERNARDINO; (2) SEVENTH DAY ADVENTIST
CHURCH; AND (3) CITY OF GRAND TERRACE.
B. THIS INFORMATION SHOULD BE DECIDED IMMEDIATELY SO THAT ZAMPESE AND DE BENEDET
CAN PROCEED WITH THE DISPOSAL OF THE METAL BUILDING WHICH THIS CITY HAS -USED
FOR HOUSING OF THE FIRE STATION AND RETURN THE PREMISES TO ITS FORMER
CONDITION.
SA: EC: Io
Encs. 1. 10/2/80 Staff Report
2. 11/3/80 County of San Bernardino Inter -Office Memo
3. County of San Bernardino Standard Contract No. 80-888
4. 10/7/83 Memorandum from City Engineer
(CC49)
S T A F F R E P O R T
COUNCIL MEETING DATE: October 2, 1980
AGENDA ITEM NO.
City
Manager -
Paragraph 7E
SUBJECT:
THE
COUNTY FIRE
DEPARTMENT LEASE AT 12167 MT. VERNON AVENUE
The Lessors have requested that the Lease to the County for subject facilities be in-
creased from $400 per month to $600 per month as of the date of renewal of said Lease
starting October 1, 1980. Said facilities include a single-family residence, garage,
metal building, 20' X 40', with 12' X 12' roll -up door to accommodate fire engines, and
surrounding land approximately 150' in depth by 150' wide.
Negotiations on the request for said increase were held on October 2, 1980, with the
following personnel present:
Ernie Zampese of Zampese/DeBenedet, a partnership, Lessor.
Bill DeBenedet of Zampese/DeBenedet, a partnership, Lessor.
Pressley 0. Kent, Assistant Chief, California Department of Forestry.
Darold L. Grecian_, San Bernardino County Public Works Agency, Real
Property Division.
Ed Clark, Acting City Manager, City of Grand Terrace.
Mr. Grecian and Chief Kent pointed out that a survey of the Grand Terrace area reflects
that rental increases for the past two years total an average of approximately 16%, and
that the Fire Department had expended approximately $1600 in building improvements and
would have to spend 'some additional funds to make certain electrical and natural gas --
corrections. Based on this, they felt that the maximum they could justify would be -a
total of $500 a month rent, or $100 a month increase.
All recognized that the $400 a month rent for these facilities in this commercial loca-
tion was low to start with. In other words, the City has had a bargain having the Fire
Department in this location for the past two years and not having to pay anything in
the way of rent for the facilities and paying for the Fire Department through a portion
of the property tax. This property tax would be paid whether or not the Fire Department
was located within Grand Terrace.
The negotiations resulted in the following:
1. The attached Lease will be revised to reflect $500 a month rent,
starting October 1, 1980.
2. The Acting City Manager will recommend to the City Council that
the City pay $100 per month, starting October 1, 1980, to bring
the total rent to the Lessor for the land and facilities up to
$600 a month.
STAFF REPORT
Council Meeting - October 2, 1980
Page 2
3. The Lease will be a one-year lease with option to extend for one
year.
'4. The following is furnished to the Council for information.
Paragraph 5 of the Lease, Return of Premises, states "The County
further agrees that it will ... purchase said building for the
Lessors actual purchase price of $9,963.00." This is the metal
building, 20' X 40', mentioned above. Since the City is now the
public entity involved, the City in all likelihood will be re-
quired to purchase this building at the end of the Lease.
The Staff recommends Council:
A. MOVE TO APPROVE PARAGRAPH 2 AUTHORIZING THE CITY MANAGER TO PAY THE $100 PER
MONTH, EFFECTIVE OCTOBER 1, 1980.
EC:ahb
Attachment_
COPY TO: Ernie Zampese
-Bill DeBenedeti
Pressley 0. Kent
Darold L. Grecian
I i Y fvi' K'S F t LE
I VER-OFFICE ME 4)
-�1�� •�, /
DATE N MBER 3, 198 �}".;} I J SAN ECRHAR�Ci Gcr� �c7DI!VO
r
A
J IiEi�1S, �ct �J • �P O Y 1 FROM •••t. w
��
A/Arch. &Engrg./Real Prop y Divi NOV to
TO HONORABLE BOARD OF SUPERVISORS 0) Real PrOXOY Dry _
PUBLIC HJCPufS
SUBJECT GRAND TERRACE FIRE STATION LEASE N00204
AGRE :'UMNT A:O . g
RECOMMENDATION: Approve Lease Agreement with Zampese and DeBenedet- a
Partnership, to provide a fire station at 12167 Mt. Vernon Avenue, Grand
Terrace.
BACKGROUND INFORMATION: The San Bernardino County Forestry and Fire
Warden Department has requested the Property Management Section, Arch.
& Engrg./Real Property Department to negotiate the renewal of lease
contract number 78-627 for one year with a month to month hold -over
provision.
REASON FOR RECOMMENDATION: The facilities included in this lease are
needed for a fire station.
UNUSUAL CIRCUMSTANCES: This lease requires the payment of $500. per month,,
a one -hundred dollar per month increase over the previous two year lease.
Also, this agreement requires the purchase of the metal equipment building
for $9,963.00 by the County, if at the termination of this agreement, the
\ Lessor options not to retain said building.
REVIEW BY OTHER DEPTS.: Lease has been reviewed by County Counsel,
Affirmative Action Compliance Division, Forestry and the County Fire
Warden's Office.
FINANCIAL DATA: Rental payment of $500.00 per month to be made by C.S.A. 38.
RECOMMENDED FOR BOARD APPROVAL:
C-0VARD 0 ,9Upi:R iv�lJRS
COUNTY OF SAN StE NARDINO
M. BERNAR6, MINIRKSA I -OTION '
RONMENTAL PUBLIC WORKS AGENCY
— 1� ✓
1 2 3 4 5
Af�DREc D1S�iARG�pN, CLEP�K OF TjiE BOARD
JLM:DLG:kb
12•1367.000 kov. 1/77
BY
DATED -
CC: Real
c Contractor Wagree.
,'
Auditor Wagrpee.; Spec. Dists.;
File Worig. agree.
COUNTY OF SAN BERNARDINO
STANDARD CONTRACT
County Department
CONTRACT
COUNTY SERVICE AREA 38
=UM6�
Vn
CA��iyLQe�ar menL8JEnt epresentative
1
L
[i Renewable ®Terminates
Property Manager Ph. Ext. 3336
Date 9/30/81
Budget Unit No.
Sub -Object No.
Fund No.
Job No.
Amount o1 Contract
638
2210
1 01
1 N00204
1$6,000.00
Check One: QD Expenditure ❑ Revenue
If contract has more than one payment or receipt.
complete the following.
S.S.A. #
or Federal
Number of payments: 12
Employer ID S^� /L y4��/9
Estimated amount of each: $ S00.00 I
THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, hereafter
called the County, and
ZAMPESE & DEBENEDET, A Partnership, 22799 Barton Road, Colton, CA 92324
hereafter called LESSORS
IT IS HEREBY AGREED AS FOLLOWS:
(Use space below and reverse side of form if needed. Set forth service to be rendered, amount to be paid, manner of payment,
time for performance or completion, determination of satisfactory performance and cause for termination, other terms and
conditions, and attach plans, specifications, and addenda, if any.)
The Lessor hereby leases to the County the following described premises:
1. Premises Demised:, Single family residence, garage, metal building 20' x 40'
with 12' x 12' roll up door to accommodate fire engine and surrounding land approxi-
mately 150 feet in depth by 150 feet wide.
Location known as 12167 Mt. Vernon Avenue, Grand Terrace, Colton.
Assessor's Parcel No. 277-161-15, a portion thereof.
2. Use: The demised premises shall be occupied and used by the County during
the term hereof solely for -the purpose of conducting a branch of the San Bernardino
County Forestry and Fire Warden Department and services as are related thereto.
3. Term and Rental: The term of this lease covers a period of 12 months begin-
ning October 1, 1980 and ending September 30, 1981, at a total rental of Six Thousand
and No/100 dollars ($6,000.00) in lawful money of the United States payable as follows:
in monthly installments of Five Hundred and No/100 Dollars ($500.00) each and every
month during the term hereof, not in advance.
4. Hold Over: In the event the County shall hold over and continue to occupy
the demised premises with the consent of the Lessor expressed or implied the tenancy
shall be deemed to be a tenancy from month to month upon the same terms and conditions
as existed and prevailed at the time of the termination of the term of this lease.
Said month to month tenancy may be terminated by either party upon written notice given
sixty (60) days prior to the effective date of termination.
Any provisions on the reverse side and referenced attachments hereof constitute a part of this contract and are
incorporated herein in full.
02-12313.107 (Long Form) Page I or 5
S. Return of Premises:
I AL
The County agrees that it will, upon the term-
ination of this lease or any extension thereof, return the demised premises in
as good condition and repair as the premises now are, or shall thereafter be
put, reasonable use, wear and tear excepted. The County further agrees that
it will, if the lease is not extended beyond August 15, 1981 and Lessor does
not utilize the 20 foot by 40 foot metal building for other purposes, purchase
said building for the Lessors actual purchase price of $9,963.00.
6. Maintenance: Lessor agrees to maintain and keep in good repair
during the term of this lease the following:
Exterior: Roof, walls, and glass.
Interior: It is agreed Lessor shall, at his own expense, make all
necessary major repairs or replacement, including glass replacement of
exterior windows, not broken by County employees or its invitees, and damages
resulting from defective or faulty plumbing lines leading from the main sewer
to the building, any failure of the electrical system which would require
replacement of main panel, or replacement of burnt out or defective water
heaters; any and all other damage to the building exteriors or roof, and any
and all damages to the leased premises caused by or resulting from an act of
God.
The County shall be responsible for the normal maintenance of the interior
of the building and the normal maintenance of the heating units, it being under-
stood and agreed, however, that should the said heating unit fail to function
through no fault of the County, Lessor shall be solely responsible for its
repair or replacement, and covenants to make such repairs or replacement within
a resonable time after notification of malfunction.
7. Installation of Improvements: County shall have the right, during
the existence of this lease, to install shelving, improvements and fixtures
Page 2 of 5
1
on the demised premises. Improvement shall include, but not limited to con-
struction of sidewalks, driveways, parking areas and fences, Improvements
and fixtures shall remain the property of the County and shall be removed
from the premises by the County prior to the termination of this lease or any
extension thereof, provided' however, that the County restore the premises to
the same condition as that existing at the time of entering upon the same
under this lease, reasonable wear and tear and damage by the elements excepted.
8. Utilities: Lessor shall furnish, at his cost, water and sewer ser-
vice; County shall pay for all electricity, gas, telephone, trash pick-up and
janitorial services furnished to buildings.
9. Liability: County shall hold the Lessor harmless from any and all
liabilities for injury to persons and damage to property to or upon the demised
premises arising out of any act or omission of the County, including.the '
property of the County and the persons and property of the County's servants,
agents or business invitees.
10. Subletting: The County will not assign, mortgage or hypothecate
this lease, or any interest therein, or let or sublet the whole or any part
of said premises or make or suffer any alteration to be made in or on said
premises, or devote the same to any different use, without, in each instance,
first obtaining the written consent of Lessor.
11. Signs: The County will display from the windows and/or marquee of
the demised premises only such sign or signs as are permited by City Ordinances.
12. Damage or Destruction: If during the said term, or any extension
thereof, the premises shall be destroyed by fire, earthquake, or the elements,
or are partially destroyed, so as to render the same wholly unfit for occu-
pancy, then at the option of the Lessor, this lease shall cease and become
null and void from the date of such destruction, and the County shall immedi-
ately surrender and yield up said premises and all interest therein to the
Page 3 of S
Lessor, and shall not be liable for any further payments of rent on account
of said lease; but in case the Lessor shall elect not to terminate the said
lease, as aforesaid, and shall elect to repair the premises, it may re-enter
and possess said premises, or such portion thereof as may be necessary to make
such repairs, and in such case, the rent received hereunder, or a fairly pro-
portionate part thereof, determined by the nature and extent of the damage,
shall be rebated to the County, during the period while said repairs are being
made, but the County shall in no case be entitled to compensation or damages on
account of any inconvenience or annoyance in making said repairs, on account
of damage or destruction, except the rebate of rental, as hereinabove provided,
and no allowance or deduction of rent whatever shall be made for a partial
destruction or damage to said premises which does not prevent the County from
carrying on business even though it may be inconvenienced thereby.
13. Default: Lessor hereby is granted the right to cancel this lease if
and whenever the County shall continue in default in the performance of any of
its obligations herein (with the exception of the payment of rent as herein
specified) for a period of 30 days from and after written demand, given by the
Lessor to the County, for the performance of such obligations as breached by
the County, together with notice of Lessor's intention to cancel the lease
for such continuance of said breach. A notice period of 10 days shall be
applicable with respect to the payment of any rent due hereunder.
14. Remedies Cumulative: All remedies granted by this lease to either
party shall be deemed to be cumulative and shall not deprive either party of
any other remedy granted by law.
1S. Notices: All notices to be given between the parties hereto shall
be in writing and served personally and be depositing the same in the United
Page 4 of S
11
States mail, postage prepaid and registered, and addressed to the Lessor at
22799 Barton Road, Colton, California 92324 and the County at Environmental
Public Works Agency, Real Property Division, 825 East Third Street, San
Bernardino, California 9241-5.
16. Time is of the essence of this lease.
I, ANDI T DISHMROON, Clerk of the Board of
Supervisors of the County of San Bernardino,
State of California, hereby certify the fore-
going instMmc nt to be a full, true Fuld cor-
rect copy of the original now on file in my
office.
Dated: NOV 3 1980
AA'DREE DISP.A 00,14
Clerk of• a Board
By f
Deputy
COUNTY F SAN B ARDIN
„� tT
► r. w . f
Cha• m , Board of S er sors
Dated NOV 3 198
ATTESTED:
Clerk of tfie Board of -Supervisors
7AMPESE 9 DERENEUT, A Partnership
(State it corporationcompany, etc.1
By ►1J/�/ r �(L%����l
(Authorized Signature)
Dated �/ l
Title
AddresS22799 Barton Road, Colton, CA 92324
Approves I
lega form Reviewe as , budget
County Counsel County W inistrative
Page 5 01
DATE: October 7, 1983
TO: Seth Armstead, City Manager
FROM: Joseph Kicak, City Engineer
SUBJECT:
MEMORANDUM
Pursuant to your request regarding the relocation of the existing old fire
station structure to the area of the Building No. 4 on the City property,
please be advised that in our opinion that structure will not fit into that
area.
Attached you will find a sketch showing the location of Buildings 2, 3, and
4 and the relative location of the proposed structure to the sewer easement
and the existing manhole within that easement. It appears that the
structure if moved into that location with a required setback from the
property line would encroach into the sewer easement and be within 2 feet
of an existing sewer manhole. We feel_ that this location for the new
structure is not advisable.
In my conversation with Randy, he suggested that this structure be
relocated on the lawn of Building No. 4. It is our opinion that a
retaining wall would be required between the driveway Building No. 3 and
the proposed location of the structure on the lawn of Building No. 4.
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Date: 9-13-83
C R A ITEM ( ) COUNCIL
ITEM (XX) MEETING DATE:
October 13,
1983
AGENDA ITEM NO. s G
SUBJECT: PURCHASE OF CHECK PROTECTOR AND CHECK SIGNING MACHINE TO ELIMINATE LIVE SIGNATURES
Due to various safety factors regarding the handling of checks issued by the City of Grand Terrace,
the Finance Department has investigated procedures used by other local cities. Riverside, San
Bernardino, Colton, Loma Linda, Rialto and Fontana were consulted regarding signature and numerical
control. All of these cities use a signature plate with two signatures except for Colton. Colton
uses a rubber stamp for two of the signatures, and requires one live signature. An elected
official's signature is often not used due to the cost of changing the signature plate, and the time
delay that can come about following an election. We are the only city in the immediate vicinity
still using two live signatures.
The checking account signature plate is the safest and quickest way to get checks out following
Council approval. The signature is literally perforated into the check and printed over the
perforations.
Two vendors were contacted regarding this type of check control. Pitney Bowes Check Signature
machine is available at the cost of $1035. This would hook up directly with our Postage Machine.
The machine takes two keys to operate, each key would be issued to a different individual, it has a
numerical control on the number of checks run through it, allowing for an additional safety factor.
The signature plate is removable and kept in a completely different area under lock and key.
F & E Check Protectors, however, appears to be the most appropriate protector for our needs. The
signature machine sells for $1073, it can be used alone or with an F & E Check Protector which sells
for $900. The check protector will perforate and print the City Logo, the name "City of Grand
Terrace" and the actual dollar amount on the check. The signature machine also perforates and prints
the signatures in indellible ink. With the amount and the signatures printed in indellible ink,
another safety factor is instituted. We are informed that indellible ink is the most difficult
chemical for a forgery expert to alter. This machine comes with three keys to operate, numerical
control, removable signature plate, and the machine itself could FiFTe—pt under lock and key in the
finance department. This comparly will also back up their merchandise with a $20,000 warranty against
loss due to forgery or fraud. The total cost of the entire unit is $2226.
The check protector we are now using will only imprint in amounts up to $99,999.99. It also prints
"The Sum Of" prior to the figures. As it is not a durable model, and was purchased when the City was
newly incorporated, the perforations are well worn out. We often write checks for over $100,000 and
are impelled to type in the amount, this method is not particularly safe against forgery. Our
auditors have noted that the system we are now using is not as safe as the newer system described and
most firms issuing as marly checks as we do use check machines with signature plates.
With this type of professional setup available for finance use, the checks would be printed and
released upon approval of the Check Register by Council. This eliminates several different people
handling the checks in the different departments while they await signatures. This would also allow
the Mayor and the City Manager to use their time for more pressing issues.
Staff Recommends Council:
APPROVE THE PURCHASE OF THE F & E CHECK PROTECTOR AND SIGNATURE MACHINE AND CONVERT TO A SIGNATURE
PLATE METHOD OF HANDLING CHECKS AT A TOTAL COST OF $2,226. FUNDS TO BE ALLOCATED FROM BALANCE
FORWARD JUNE 30, 1984, TO LINE ITEM 10-4140-700. ADJUSTED BALANCE FORWARD WILL BE $602,428.
SAFF REPO'RT E�
C R A ITEM ( ) COUNCIL ITEM (XX)
AGENDA ITEM NO. X&_
SUBJECT:. Salary Increase
Background:
Date: 10/4/83
MEETING DATE: October 13, 1983
Staff has waited in requesting a pay increase until the State Budget had been
stabilized.
The staff has made a survey of the local cities and the five contract cities we
normally survey to determine their general employee cost of living raise this year.
The results of the survey are attached.
Conclusions:
1) The staff voted unanimously to request a 5% salary increase retroactive to
July 1, 1983.
2) This increase would insure that the salaries in Grand Terrace are being raised
consistent with other comparable cities.
3) CRA budget and activity continues to increase. Our staff handles both the City
and CRA business with no increase in staff.
4) Grand Terrace is operating on a small permanent staff which has not increased in
size in three years. In fact, two positions were eliminated in FY 82/83 on staff's
recommendation at a savings of $22,000 per year.
5) The Consumer Price Index for the Los Angeles -Long Beach -Anaheim area has
increased 2.1% over the past year as of August 1983.
6) Family medical insurance has increased for employees by 12% this year. We all
also know that utilities and phone rates are continuing to climb at a rapid pace.
7) The management and administrative costs such as salaries/fringes, materials,
utilities, rent and professional services to operate city hall are only 19% of the
City Budget. 39% is for services going directly to our citizens, such as police,
fire, and crossing guards. 42%, the remaining balance, goes for capital
improvements including loans to CRA.
8) The cost of this increase falls far below the policy directive that salaries not
exceed 20% of the budget. If the foregoing increase is approved the salaries and
fringes will total 12-1/2% of the City's budget.
9) This increase excludes the City Manager. The 12-1/2* given above includes his
current pay and fringe.
STAFF REPORT
Salary Pay Increase
October 13, 1983
Page 2
10) The total cost of this increase would be approximately $16,000 or $1,333 per
month.
11) The salary increase would leave an adjusted Balance Forward on June 30, 1984
of $604,428.
The City Manager recommends Council:
A. ADOPT RESOLUTION AMENDING EXHIBIT "A" REFLECTING A 5% INCREASE
B. APPROPRIATE ADDITIONAL REQUIRED FUNDS FROM JUNE 30, 1984 BALANCE FORWARD TO
COVER COST FOR FY 83/84 WHICH TOTALS $16,000 FOR SALARY AND FRINGE ADJUSTMENTS.
C. MAKE THE ABOVE RETROACTIVE TO JULY 1, 1983.
EC:bm
enc: 1. 5% salary increase schedule for FY 83/84, dated 10/13/84.
2. Salary survey 10/3/83.
3. Proposed Resolution.
4. Utility Increases from 7/82 to 7/83.
5% SALARY INCREASE SCHEDULE FOR FISCAL YEAR 1983/84
POSITION
RANGE
STEP
SALARY
12.4%
18.1%
TOTAL
RETIREMENT
DEF.COMP.
FRINGE
Administrative Asst.
66
C
4 months 12 days
9,153.20
D
7 months 9 days
15,659.14
f 34-,6Iz3T
S 3,076.73
S 4.491.03
$ 7,567.76
Executive Secretary
52
D
9 months 19 days
14,761.29
E
2 months I day
3,212.88
-17;57C.17'
2,228.80
3,253.32
5,482.12
City Clerk
61
E
12 months
23,531.52
2,917.91
4,259.21 .
7,177.12
Dep.City Clk/Rec.Mgr
51
E
12 months
18,382.80
2,279.47
3,327.29
5,606.76
Clerk Typist
40
C
3 months 5 days
3,417.19
D
8 months 15 days
9,659.45
T3.076-.0
1,621.50
2,366.87
3,988.37
Fin/Admin.Svc Officer
75
E
12 months
33,249.12
4,122.89
6,018.09
10,140.98
Accountant
61
A
5 days
371.60
B
11 months 15 days
19,771.17
7U.-9 77
2,497.70
3,645.84
6,143.54
Account Clerk
49
D
1 month
1,387.83
E
11 months
16,038.99
TT,�
2,160.93
3.154.25
5,315.18
Account Clerk
49
A
1 month 10 days
1,749.05
B
10 months 11 days
13,211.40
T4,40-4,5
1,855.10
2,707.84
4,562.94
Maintenance Leadman
52
B
3 months 17 days
5,124.21
C
8 months 3 days
11,577.28
Tb,701-49
2,070.98
3,022.97
5,093.95
Maint.d Cust. Worker
48
C
3 months 5 days
4,163.82
D
9 months 15 days
11,769.15
-1570 .zJ/
1,975.69
2,883.87
4,859.56
Community Services Dir.
68
D
9 months 18 days
21,810.95
E
2 months 3 days
4,984.72
76�95-u
3,322.66
4,850.02
8,172.68
Account Clerk
49
C
11 months 19 days
15,788.87
D
2 days
128.16
Ty,-STT.I33
1,973.71
2,880.98
4.854.69
TOTALS
$258,903.79
532,104.07
$46,861.58
$78,965.65
OVERTIME
1,200.00
148.80
217.20
366.00
$260,103.79
532,252.87
$47,078.78
579,331.65
Present
New
Salaries S 248,011
S 258,904
Overtime 1,200
1,200
Fringe 76,009
79,332
S.U.I. 2,340
3,136
S 32T36II
$ 3d2,=
39,6D0
39,600
City Manager Salary
12,078
12,078
City Manager Fringe
$ 379-,M
S 35T,M
394,250 a 3,157,688 - 12-112%
342.572
<327,560>
5% increase TY;M say $16.000
SALARY SURVEY LOCAL CITIES AND 5 CONTRACT CUES.
10/10/83
CITY
Colton
Fontana
Loma Linda
Rialto
San Bernardino
Redlands
Hemet
Lake Elsinore
Riverside
Perris
Banning
Victorville
Barstow
Beaumont
Hawaiian Gardens
Del Mar
Lawndale
Rolling Hills Estates
Lomita
TOTAL 19 Cities
INCREASE
5%
2j%
6% in negotiations
7j% in negotiations for 5% already have 2j%
82% in negotiations 10/9/83
$81.00 flat rate
4% 7/83, 2j% 1/84, 4% 7/84
4% 7/83, 3% 1/84
7j%
5% in negotiations
12% in negotiations
.224%
5%
4% in negotiations
4.5%
4%
3%
- 0-
4%
5.12% Average
11
PENDING CITY
RESOLUTION NO. 83- COUNCIL APPROVAL
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA, RESCINDING RESOLUTION
NO. 82-45 AND ESTABLISHING A SCHEDULE OF SALARY
RANGES FOR EMPLOYEES OF THE CITY OF GRAND TERRACE
WHEREAS, the City Council has approved a City employee 5% percent
cost -of -living increase for the positions contained in this Resolution;
NOW THEREFORE, the City Council of the City of Grand Terrace DOES
HEREBY RESOLVE, DETERMINE, AND DEMAND THE FOLLOWING:
SECTION 1. That Resolution No. 82-45 is hereby rescinded in its
entirety.
SECTION 2. That the schedule of salary ranges attached hereto and
incorporated herein as Exhibit "A" is established as the Schedule of Salary
Ranges for the employees of the City of Grand Terrace.
SECTION 3. That the following job classifications and salary ranges
are hereby established for the City of Grand Terrace, and said salary range
shall be effective July 1, 1983.
TITLE SALARY RANGE
Clerk Typist 40
Maintenance & Custodial Worker 48
Account Clerk (3) 49
Planning Secretary 49
Records Manager/Deputy City Clerk 51
Maintenance & Environmental Leadman 52
Executive Secretary 52
City Clerk 61
Accountant 61
Adminstrative Assistant 66
Community Services Director 68
Planning Director 71
Finance/Administrative Services Officer 75
11
SECTION 4. That the period of time for employee advancement after
satisfactory job performance from Step "A" through and including Step "E"
within any given salary range shall be as follows:
STEP TIME PERIOD
"All Six months (or completion of
(probationary period)
Il B ll
One Year
11C 11
One Year
"D"
One Year
"Ell
Indefinite
ADOPTED this 13th day of October, 1983.
ATTEST:
City Clerk of the City of Grand
Terrace and of the City Council
thereof.
Approved as to form:
City Attorney
Mayor of -the City of GrandTerrace
and of the City Council thereof.
-2-
Exhibit
A to Resolution
#83-
'
SCHEDULE
OF SALARY
RANGES
7/1/83
Page 1 of
2
Revised
10/11/83
SALARY
HOURLY
BI-WEEKLY
ANNUAL
MONTHLY
MONTHLY
MONTHLY
MONTHLY
MONTHLY
RANGE #
STEP A
STEP A
STEP A
A
B
C
D
E
21
$ 3.46
$ 276.66
$ 7,193.04
$ 599.42 $
629.77
$ 661.67
$ 695.17
$ 730.36
22
3.54
283.58
7,373.04
614.42
645.52
678.20
712.53
748.61
23
3.63
290.66
7,557.24
629.77
661.67
695.17
730.36
767.34
24
3.72
297.93
7,746.24
645.52
678.20
712.53
748.61
786.51
25
3.82
305.39
7,940.04
661.67
695.17
730.36
767.34
806.18
26
3.91
313.02
8,138.40
678.20
712.53
748.61
786.51
826.33
27
4.01
320.85
8,342.04
695.17
730.36
767.34
806.18
846.99,.
28
4.11
328.86
8,550.36
712.53
748.61
786.51
826.33
868.15
29
4.21
337.09
8,764.32
730.36
767.34
806.18
846.99
889.86
30
4.32
345.51
8,983.32
748.61
786.51
826.33
868.15
912.12
31
4.43
354.16
9,208.08
767.34
806.18
846.99
889.86
934.91
32
4.54
363.00
9,438.12
786.51
826.33
868.15
912.12
958.29
33
4.65
372.08
9,674.16
806.18
846.99
889.86
934.91
982.23
34
4.77
381.38
9,915.96
826.33
868.15
912.12
958.29
1,006.79
35
4.89
390.92
10,163.88
846.99
889.86
934.91
982.23
1,031.96
36
5.01
400.68
10,417.80
868.15
912.12
958.29
1,006.79
1,057.76
37
5.13
410.70
10,678.32
889.86
934.91
982.23
1,031.96
1,084.20
38
5.26
420.98
10,945.44
912.12
958.29
1,006.79
1,057.76
1,111.29
39
5.39
431.50
11,218.92
934.91
982.23
1,031.96
1,084.20
1,139.07
40
5.53
442.29
11,499.48
958.29
1,006.79
1,057.76
1,111.29
1,167.57
41
5.67
453.34
11,786.76
982.23
1,031.96
1,084.20
1,139.07
1,196.74
42
5.81
464.67
12,081.48
1,006.79
1,057.76
1,111.29
1,167.57
1,226.67
43
5.95
476.29
12,383.52
1,031.96
1,084.20
1,139.07
1,196.74
1,257.32
44
6.10
488.20
12,693.12
1,057.76
1,111.29
1,167.57
1,226.67
1,288.77
45
6.26
500.40
13,010.40
1,084.20
1,139.07
1,196.74
1,257.32
1,320.98
46
6.41
512.90
13,335.48
1,111.29
1,167.57
1,226.67
1,288.77
1,354.00
47
6.57
525.72
13,668.84
1,139.07
1,196.74
1,257.32
1,320.98
1,387.85
48
6.74
538.88
14,010.84
1,167.57
1,226.67
1,288.77
1,354.00
1,422.55
49
6.90
552.34
14,360.88
1,196.74
1,257.32
1,320.98
1,387.85
1,458.14
50
7.08
566.16
14,720.04
1,226.67
1,288.77
1,354.00
1,422.55
1,494.57
51
7.25
580.30
15,087.84
1,257.32
1,320.98
1,387.85
1,458.14
1,531.92
52
7.44
594.82
15,465.24
1,288.77
1,354.00
1,422.55
1,494.57
1,570.24
53
7.62
609.68
15,851.76
1,320.98
1,387.85
1,458.14
1,531.92
1,609.47
54
7.81
624.92
16,248.00
1,354.00
1,422.55
1,494.57
1,570.24
1,649.72
55
8.01
640.55
16,654.20
1,387.85
1,458.14
1,531.92
1,609.47
1,690.95
56
8.21
656.56
17,070.60
1,422.55
1,494.57
1,570.24
1,649.72
1,733.24
i
-A, Exhibit A to Resolution #83-
SCHEDULE OF SALARY RANGES 7/1/83
Page 2 of 2 Revised 10/11/83
SALARY
HOURLY
BI-WEEKLY
ANNUAL
MONTHLY
MONTHLY
MONTHLY
MONTHLY
MONTHLY
RANGE #
STEP A
STEP A
STEP A
A
B
C
D
E
57
$ 8.41
$ 672.99
$ 17,497.68
$ 1,458.14
$ 1,531.92
$ 1,609.47
$ 1,690.95
$ 1,776.55
58
8.62
689.80
17,934.84
1,494.57
1,570.24
1,649.72
1,733.24
1,820.98
59
8.84
707.04
18,383.04
1,531.92
1,609.47
1,690.95
1,776.55
1,866.50
60
9.06
724.73
18,842.88
1,570.24
1,649.72
1,733.24
1,820.98
1,913.16
61
9.29
742.83
19,313.64
1,609.47
1,690.95
1,776.55
1,866.50
1,961.00
62
9.52
761.41
19,796.64
1,649.72
1,733.24
1,820.98
1,913.16
2,010.04
63
9.76
780.44
20,291.40
1,690.95
1,776.55
1,866.50
1,961.00
2,060.27,
64
10.00
799.96
20,798.88
1,733.24
1,820.98
1,913.16
2,010.04
2:111:80
65
10.25
819.95
21,318.60
1,776.55
1,866.50
1,961.00
2,060.27
2,164.58
66
10.51
840.45
21,851.76
1,820.98
1,913.16
2,010.04
2,111.80
2,218.69
67
10.77
861.46
22,398.00
1,866.50
1,961.00
2,060.27
2,164.58
2,274.16
68
11.04
883.00
22,957.92
1,913.16
2,010.04
2,111.80
2,218.69
2,331.02
69
11.31
905.08
23,532.00
1,961.00
2,060.27
2,164.58
2,274.16
2,389.31
70
11.60
927.71
24,120.48
2,010.04
2,111.80
2,218.69
2,331.02
2,449.02
71
11.89
950.89
24,723.24
2,060.27
2,164.58
2,274.16
2,389.31
2,510.24
72
12.18
974.68
25,341.60
2,111.80
2,218.69
2,331.02
2,449.02
2,573.01
73
12.49
999.04
25,974.96
2,164.58
2,274.16
2,389.31
2,510.24
2,637.34
74
12.80
1,024.01
26,624.28
2,218.69
2,331.02
2,449.02
2,573.01
2,703.25
75
13.12
1,049.61
27,289.92
2,274.16
2,389.31
2,510.24
2,637.34
2,770.85
76
13.45
1,075.86
27,972.24
2,331.02
2,449.02
2,573.01
2,703.25
2,840.10
77
13.78
1,102.76
28,671.72
2,389.31
2,510.24
2,637.34
2,770.85
2,911.13
78
14.13
1,130.32
29,388.24
2,449.02
2,573.01
2,703.25
2,840.10
2,983.91
79
14.48
1,158.57
30,122.88
2,510.24
2,637.34
2,770.85
2,911.13
3,058.50%-,,
80
14.84
1,187.54
30,876.12
2,573.01
2,703.25
2,840.10
2,983.91
3,134.95
81
15.22
1,217.23
31,648.08
2,637.34
2,770.85
2,911.13
3,058.50
3,213.34
82
15.60
1,247.65
32,439.00
2,703.25
2,840.10
2,983.91
3,134.95
3,293.67
83
15.99
1,278.85
33,250.20
2,770.85
2:911.13
3,058.50
3,213.34
3,376.01
84
16.39
1,310.82
34*081.20
2,840.10
2,983.91
3,134.95
3,293.67
3,460.41
85
16.80
1,343.60
34,933.56
2,911.13
3,058.50
3,213.34
3,376.01
3,546.92
86
17.21
1,377.19
35,806.92
2,983.91
3,134.95
3,293.67
3,460.41
3,635.59
87
17.65
1,411.62
36,702.00
3,058.50
3,213.34
3,376.01
3,546.92
3,726.48
88
18.09
1,446.90
37,619.40
3,134.95
3,293.67
3,460.41
3,635.59
3,819.65
89
18.54
1,483.08
38,560.08
3,213.34
3,376.01
3,546.92
3,726.48
3,915.14
90
19.00
1,520.16
39,524.04
3,293.67
3,460.41
3,635.59
3,819.65
4,013.02
CITY MANAGER (ANNUAL) $32,000 - $42,000
UTILITY INCREASES 10-4-83
July 1982 to July 1983
UTILITY 1982 1983
Water (1 share) (City Mall, all buildings) 14.00 19.00
T400 - 19.00 ; 14.00 = 36%
Electric (Finance Building)
Life ine
Basic
Air Conditioning
5.988
6.160
Usage Exceeding Lifeline
5.988
8.677
6.160
5.988 - 6.160 ; 5.988 = 3%
9.112
8.677 - 9.112 : 8.677 = 5%
Gas (Finance Building)
Customer Cost
Thermo Charge
5.00
5.00
.51712 - .71810 ; .51712 = 39%
.51712
.71810
Telephone
Per acific Telephone,Base rate will double