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10/26/19831^ � rt- TERRACE VIEW ELEMENTARY SCHOOL 22731 Grand Terrace Road * Call to Order CITY OF GRAND TERRACE SPECIAL COUNCIL MEETING AGENDA OCTOBER 26, 1983 5:30 P.M. * Invocation - Pastor Rick Petronella, Praise Fellowship Foursquare Church - Highgrove * Pledge of Allegiance * Roll Call Staff COMMUNITY REDEVELOPMENT AGENCY Recommendations 1. Approval of Minutes (10/13/83) Approve RECESS COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL 1. Items to Delete . Law Enforcement Contract . Civic Center Project Award . A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF Adopt GRAND TERRACE, SAN BERNARDINO COUNTY, CA, APPROVING THE OFFICIAL STATEMENT & NOTICE OF SALE; AFFIXING DATE, TIME & PLACE FOR TAKING PROPOSALS FOR THE SALE OF CERTIFICATES OF PARTICIPATION; & MAKING OTHER DETERMINATIONS. 5. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF Adopt GRAND TERRACE, SAN BERNARDINO COUNTY, CA, AWARDING CONTRACT FOR THE CONSTRUCTION OF CIVIC CENTER TO LOWEST RESPONSIBLE BIDDER SUBJECT TO CERTAIN CONDITIONS. RECESS CITY COUNCIL RECONVENE COMMUNITY REDEVELOPMENT AGENCY 4 J 2. School Air Conditioning Request 3. A RESOLUTION OF THE COMMUNITY REDEVELOPMENT Adopt AGENCY OF THE CITY OF GRAND TERRACE, CA, TRANS- FERRING RIGHTS, TITLE, & OWNERSHIP OF THE GRAND TERRACE FIRE STATION FACILITY TO THE CITY OF GRAND TERRACE. Council Action ri COUNCIL AGENDA 10/26/83 Page 2 of 3 4. Approval of Check Register No. CRA102683 ADJOURN COMMUNITY REDEVELOPMENT AGENCY RECONVENE CITY COUNCIL MEETING 6. Approval of Minutes (10/13/83) . PUBLIC PARTICIPATION . CONSENT CALENDAR The following Consent Calendar items are expected to be routine & non -controversial. They will be acted upon by the Council at one time without discussion. Any Council Member, Staff Member, or Citizen may request an item be removed from the Consent Calendar for discussion. Staff Recommendations Approve Approve v"' Approval of Check Register No. 102683 Approve Q !Authorize City Clerk to Attend League of Approve Cities Election Seminar in Monterey November 30 - December 2 4_ C. Authorize Transfer of $550 from 6/30/84 Approve Balance Forward to Line Item 10-4125-210, Office Expense, to Cover Cost of Subscrip- ion Service with West Publishing Co. D. Accept Grand Terrace Fire Station from CRA Approve 9. ORA REPORTS Planning Commission . Parks & Recreation Committee (1) Weekend Park Maintenance C. Historical & Cultural Activities Committee l,'rl) Accept Resignation of Art Thiede (2) Bylaws & Funding - Theatre on the Terrace t,�3) Country Fair V('4) Relocation of Meeting Place 5) Limitations on Committee Terms Council Action COUNCIL AGENDA 10/26/83 Page 3 of 3 ./D Crime Prevention Committee Emergency Operations Committee t,F'.Theatre on the Terrace - Bylaws & Funding G. Police Chief H. Fire Chief I. City Engineer J. City Attorney K. City Manager L. Comity Council (1) League of Cities Annual Conf. Report Y Establish December Meeting Dates 10. UN✓FINISHED BUSINESS A. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, RESCINDING ORDINANCE NO. 23 & AMENDING THE REGULATIONS FOR COMPREHENSIVE LITTER CONTROL & MAINTEN- NCE OF PUBLIC & PRIVATE PROPERTY B. Bid Award - Community Center Restrooms / 're Hydrant Survey . Agreement with Azure Hills Seventh Day Adventist Church Riverside Highland Water Co. Reservoir Site 11. CLOSED SESSION ADJOURN NEXT REGULAR MEETING - THURSDAY, NOVEMBER 10, 1983 AGENDA ITEM REQUESTS FOR THE 11/10/83 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY 12:00 NOON ON 11/2/83. Staff Recommendations Approve Council Action 0 "AFF REPQRT <AA ate: 10/20/83 C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: OCTOBER 26, 1983 AGENDA ITEM NO. SUBJECT: AIR CONDITIONING TERRACE VIEW ELEMENTARY SCHOOL AND TERRACE HILLS JR. HIGH The PTA Board's efforts to secure City Council approval for air conditioning Terrace View Elementary School and Terrace Hills •1r. High are certainly of concern to Council and staff. Attached are samples of PTA Parent's 114 letters received by the City Clerk. We have not made copies of all of them due to the volume of paper. Staff has reviewed the approved CRA Annual Budget and City Budget for FY 83-84, finding that due to cash flow and priorities assigned by the Council during the past year's budget hearings, this project should —be considered as of July 1, 1984 for the FY 84-85 Budgets. Recommendations have been made by both PTA members and Engineers that consideration should be given to possible installation of ceiling fans which use less energy and could help in the air conditioning of the schools. Due to the onset of winter weather, should the Council approve this project for FY 84-85, it could be completed during the period of July and August of 1984 prior to the start of the September school year. In Superintendent Richard L. Jacobsen's letter of October 7, 19R3, he has stated that the Colton Joint Unified School District has the resources to operate and maintain the air conditioning systems. The City staff is currently working on the FY 84-85 capital improvement project budget. Staff recommends that the Council: A. CONSIDER THIS PROJECT OF THE HIGHEST PRIORITY FOR FY 84-85 CAPITAL IMPROVEMENT PROJECT FUNDING ESTIMATED AT $428,000 IN THE 5-YEAR CAPITAL IMPROVEMENT PROJECTS WHICH IMPACTS STORM DRAIN FUNDING; B. DIRECT STAFF AS TO COUNCIL'S DESIRE OF PRIORITY FOR INSTALLATION OF AIR CONDITIONING OF TERRACE VIEW ELEMENTARY SCHOOL AND TERRACE HILLS JR. HIGH PRIOR TO THE SCHOOL YEAR; AND C. NOTIFY RICHARD L. JACOBSEN AT COLTON .JOINT UNIFIED SCHOOL DISTRICT AS TO THE ACTION TAKEN BY THE CITY COUNCIL. SA:lo Encs. 1. 9/21/83 letter from the PTA (CC96) 2. 9/29/83 sample letter from Mrs. Palencia 3. 10/3/83 letter from Mrs. Colonelli 4. 10/7/83 letter from Mr. Jacobsen 5. Monies spent by City of Grand Terrace on the schools within Colton Unified School District. k1897 James Vaughn Principal September 21, 1983 n 4 TERRACE VIEW ELEIMENTARY SCHOOL 22731 Grand Terrace;'Roadl Colton, California 9232L (714) 824-4266 .- Honorable Mayor & Members of the City Council 22795 Barton Road Grand Terrace, CA 92324 Lillian Rivera P.T.A. Presider t. Dear Council Members; We, the members of the P.T.A. board would like to see Terrace View Elementary School air conditioned this year. We were gravely disappointed by the fact that the council tabled this project last year. Our board has made the air conditioning of this school our highest priority, and would like to see the city council do likewise. The health, safety and concentration of our students is severely affected in an overheated environment. We would consider it a failure of our responsibility if we did not correct this situation. Your prompt and positive action on this matter will be greatly appreciated. Sincerely, l L} y vera,, President Mary oou Ippolito - "Li da We er AB rbara Norris � %'&44' d4' C r s boa d Dru Weibel Lois Lilly, Ve-President cMarie Meyer Pat y &lden Jo Anne Billhim�e�r} Peggy l in Donna Gallo To enhance the learning efmoironment as much as possible, 4 P.T.A. board is lobbying strongly for the air conditioning of our school. We can not accomplish this without the help of the parents. On the week of Sept. 9-16, the average room temperature was 90°. We need air cond- itioning in the classrooms. Read this letter, sign it and send it to the city council at the address at the top of the letter. -�k. September 29, 1983 Honorable Mayor & Members of the City Council 22795 Barton Road Grand Terrace, CA 92324 Dear Council Members; I consider the welfare and education of my children my highest concern. I would like to see the Grand Terrace City Council show the same concern for the students of this community. All too often the needs of students are tabled in favor of other projects. I would not like to see Grand Terrace become a city which ignores the needs of its children. I understand that funds earmarked for an air conditioning system for Terrace View School were spent on projects which, in your opinion, had a higher priority. If we expect our children to get the best possible education it is our responsibility to provide a suitable and healthful learning environment. It is extremely difficult for students to concentrate in an overheated classroom. I am urging you to make the air conditioning of Terrace View School your highest priority. Sincerely, 9 23069 Siskin Court Grand lace, CA 92324 October 3, 1983 Honorable Mayor and Members of the City Council 22795 Barton Road Grand Terrace, CA 92324 Dear Council Members: I consider the welfare and education of my children my highest concern. I would very much like to see the Grand Terrace City Council show the same concern for the children of this community. All too often the needs of students are put aside in favor of other projects. I noticed in the paper the other day that your "dream" has come true in a new Civic Center. Well, our children will be the responsible citizens of tomorrow. And if you fail to meet their needs today, what kind of future do you expect to have? I understand that the funds for an air conditioning system for Terrace View School were spent on projects of, in your opinion, higher priority. My son's own teacher told me that it is was so hot that some students could not stay awake in class. If we expect our children to get the best possible education, it is our responsiblity to provide a suitable and healthful learning environment. After all, do all of you and the employees of the City of Grand Terrace have to sit in un-airconditioned offices? We would not expect you to accomplish much if you had to. Please, we are urging you to make the air conditioning of Terrace View School your highest priority. Sincerely, Diane Colonelli j'3t1.t COLON JOINT UNIFIED SCHOOL DISTRICT 1212 VALENCIA DRIVE • COLTON, CALIFORNIA 92324 • (714) 824-4227 iryr �,i%vviATION COPY FURNISHED TO: BOARD OF EDUCATION �� MR. J FRANK FERRE October 7, 1983 � President Honorable Hugh Grant MRS PATRICIA I NIX Mayor of the City of Grand Terrace Vice -President 22795 Barton Road Grand Terrace, CA 92324 MR RAY ABRIL. JR. Clerk Dear Mayor Grant, MRS DORTHA E COOLEY The PTA Board of the Terrace View Elementary School has contacted me regarding their efforts to secure MRS RUTH0 HARRIS City Council's approval for air conditioning Terrace View School. MR. ARLIE R HUBBARD I understand their concern and I likewise would ask MRS LINDA S IRBY that the City Council give full consideration to assigning the air conditioning of both Terrace View Elementary and Terrace Hills Jr. High School a first MR RICHARD L. JACOBSEN priority. Superintendent If such action were taken, the Colton Jt. Unified MR CHARLES H JORDAN School District has the resources to operate and maintain the systems. Assistant Superintendent, Personnel If additional information from the School District DR MARILYN BUSH is required to expedite the air conditioning of the Assistant Superintendent, Curriculum and Instruction schools, please do not hesitate to request it. MRS JUANITA M WELLS Si ncerel y, Business Manager MR ROBERT RICH Director. Administrative Services Richard L. aeobsen Superinten ent MR DANNY CARRASCO Director, Special Projects RLJ : RSR: 1 b MR CHARLES E CLEVELAND cc: JoAnne Bi l lhimer, Terrace View Elementary Director Pupil Personnel Services School PTA !;,l ( iPP0kTON11 r F M11i ()YEk qo1 i Y OF GRAND TERRAZL Ln n 10-21-83 Monies spent by City of Grand Terrace on the schools within Colton Unified School District. Where Spent Amount Spent Available Amount Budgeted Community Services Building $ 64,669.47 $ -0- Ballfield Lights 64,000.00 -0- Steps and Stamperete 509.00 7,491.00 Swimming Pool -0- 15,000.00 Automatic Sprinklers -0- 2,000.00 Totals $129,178.47 $24,491.00 Grand Total Spent & Budgeted $153,669.47 City money going to Colton Unified School District. Approx. $485,010.00 FY 82-83 (Property Tax). It is not the responsibility of the City to support the schools. It is the State's responsibility. When the PTA and others want school improvements, they should go to the School Board not the Council. Note: This does not include school monies (tax) coming from the State of California. uaie: 1u/cu/1 STDAFF REPG..P..T %Y""- PV C R A ITEM ( X) COUNCIL ITEM ( ) MEETING DATE: OCTOBER 26, 1983 AGENDA ITEM NO. SUBJECT: TRANSFER OF GRAND TERRACE FIRE STATION FROM THE CRA TO THE CITY Background: Under California state law and community redevelopment law if the Grand Terrace fire station were not transferred from the CRA Agency, the Agency would have to pay tax increment to the County taxing agencies. Staff recommends that the Agency: A. TRANSFER THE GRAND TERRACE FIRE STATION FACILITIES ON SAID PROPERTY TO INCLUDE LAND AND IMPROVEMENTS TO THE CITY OF GRAND TERRACE FROM THE CRA IN ACCORDANCE TO THE ATTACHED RESOLUTION. B. ADOPT THE ATTACHED RESOLUTION. SA:lo ff4 PENDING GM APPROVAL RESOLUTION NO. CRA-83- A RESOLUTION OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE, CALIFORNIA, TRANS- FERRING RIGHTS, TITLE, AND OWNERSHIP OF THE GRAND TERRACE FIRE STATION FACILITY TO THE CITY OF GRAND TERRACE. WHEREAS, the City of Grand Terrace owns certain real property described as Parcel No. 4 of Parcel Map No. 6462, in the City of Grand Terrace, County of San Bernardino, State of California, as per plat recorded in Book 77 of Parcel Maps, pages 55 and 56, records of said County. Being a subdivision of a portion of Lots 9 and 10, Hermosa Rancho, as per plat recorded in Book 13 of Maps, Page 29, records of said County (Parcel No. 277-161-30) (22582 City Center Court). WHEREAS, the Grand Terrace Community Redevelopment Agency has constructed a fire station facility on said property for the benefit of the City of Grand Terrace and the residents and citizens thereof; and WHEREAS, the Community Redevelopment Agency desires to transfer and affirm ownership of said fire station facility to the City of Grand Terrace for perpetual maintenance of said fire station facility: NOW, THEREFORE, the Community Redevelopment Agency of the City of Grand Terrace does hereby resolve as follows: SECTION 1. That for good and valuable consideration, the Community Redevelopment Agency transfers rights, title, and ownership of the Grand Terrace Fire Station facility described hereinabove to the City of Grand Terrace. SECTION 2. Said transfer is for the purpose of providing perpertual maintenance and care for the fire station facility by the City of Grand Terrace. SECTION 3. That the Community Redevelopment Agency does agree to execute any and all documents necessary to effect the transfer of said fire station facility to the City of Grand Terrace. ADOPTED this 26th day of October, 1983. ATTEST: Secretary of the Grand Terrace Chairman of the ran errace Community Redevelopment Agency Community Redevelopment Agency Approved as to Form: Attorney PAGE 1 Of 2 PAGES f OCT 2 6 COMMUNITY REDEVELOPMENT AGENCY 1983 CRA AGL'iIDA ITEM NO. CITY OF GRAND TERRACE OCT. 27, 1983 CHECK REGISTER NO. CRA102783 CHECK NO. OUTSTANDING DEMANDS AS OF OCT. 27, 1983 *(1) P1286 MUNICIPAL MANAGEMENT ASSISTANCE OF SOUTHERN CALIFORNIA REGISTRATION "1983 REDEVELOPMENT SYMPOSIUM" TUESDAY, OCT. 25, 1983 ED CLARK $ 30.00 (2) P1287 HUGH GRANT AGENCY DIRECTORS' FRINGE OCT.1983 150.00 3(3) P1288-- JAMES RIGLEY AGENCY DIRECTORS' FRINGE OCT.1983 150.00 (4) P1289 DEFERRED COMPENSATION PLAN DEF.COMP.FOR NIX AND MEDICAL INSURANCE FOR PETTA, OCT. 1983 200.00 (5) P1290 ROY NIX AGENCY DIRECTORS'FRINGE OCT.1983 100.00 (6) P1291 BARBARA PFENNIGHAUSEN AGENCY DIRECTORS'FRINGE OCT.1983 150.00 (7) P1292 C.H.J.MATERIAL LABORATORY SOIL ANALYSIS FOR PARKING LOT AT AZURE HILLS CHURCH 600.00 (8) P1293 CITY OF GRAND TERRACE SEWER CONNECTION FEE FOR FIRE STATION 2,646.00 CITY SERVICES FOR 1st QUARTER 83/84 41,839.50 INTEREST DUE CITY FOR 1st QUARTER 83/84 41,414.94 TOTAL CITY: 85,900.44 (9) P1294 KICAK AND ASSOCIATES GENERAL PLAN UPDATE 108.00 FIRE STATION CONSTRUCTION 173.70 CIVIC CENTER 2,138.50 MASTER PLAN STORM DRAINS 3,900.00 PICO STORM DRAINS 144.00 STEP PLANTING JR.HIGH SCHOOL 336.00 RECONSTRUCT MT.VERNON/PICO DRAIN 269.00 TOTAL KICAK: 7,069.20 (10) P1295 COMMUNITY REDEVELOPMENT AGENCIES REGISTRATION CRA ASSOCIATION "INTRODUCTION TO REDEVELOPMENT" RIGLEY 11/9/83 LOS ANGELES 135.00 P1296 MOTOROLA INC. P1297 POSTAL INSTANT PRESS P1298 'SAN DIEGO FIRE EQUIPMENT COMPANY E 8 CHANNEL HANDI TALKI RADIO FOR FIRE STATION 20 COPIES OF PROPOSED GRAND TERRACE REDEVELOPMENT IMPLEMENTATION AMKUS RESCUE SYSTEM INSTALLED ON RESCUE UNIT, SPREADER, CUTTER, POWER UNIT WITH CHAINS, AND RAM. INCLUDES 4 HOURS OF TRAINING. BAL. 0 TOTAL: PAGE 2 Of 2 PAGES 1,517.12 132.08 11,336.70 $107,470.54 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT FOR CRA LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF CRA. EDWARD R. CLARK TREASURER *CHECKS RELEASED PRIOR TO CHECK REGISTER APPROVAL Date: 10/20/83 S""AFF ;serll C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: OCTOBER 26, 1983 E7 AGENDA ITEM NO. SUBJECT: GRAND TERRACE LAW ENFORCEMENT CONTRACT WITH SAN BERNARDINO COUNTY SHERIFF Background: On October 18, 1983 a meeting was held at City of Grand Terrace City Manager's office to review the FY 83-84 San Bernardino County Sheriff's law enforcement contract. Mayor Pro Tempore Jim Rigley, City Manager Seth Armstead, and Finance Officer Ed Clark met with Sheriff's Department representatives Kent Lehme, Bruce Jackson, and Lyle Rutherford. Subjects discussed were (1) ascertaining County overhead was not included in the contract, (2) contract analysis, and (3) increase of 19.7% from $121,204 for the FY 82-83 contract to $386,998 for FY 83-84 contract. Other major items discussed were the reimbursement for overhead, fuel and maintenance costs, free helicoper service, and the Los Angeles direct cost unit contract which was adopted by the County. Attached for your information are five enclosures. Enclosure 5 shows a copy of direct cost computation. A note at the bottom of the page is important showing items which contributed to the increase of the 83-84 contract, i.e., 7.5% salary increase for deputies, 28% increase to the County for new vehicles and equipment, the new unit cost concept adopted by the San Bernardino County for personnel relief factor (4.10 vs. 4.65) which cost was previously absorbed by the County. The Council was furnished a copy of the Sheriff law enforcement contact at the City Council meeting of October 13, 1983, Item 6J(1) on a pink FYI. Please bring this previously furnished material pertaining to this item. Recommend special attention e given to ScheduleA rates of law enforcement contract FY 83-84 on last page. It should be noted that that contact is retroactive to July 1, 1983 as the Sheriff submitted this to the City on October 5, 19R3 that he could include free helicopter and apply the new direct cost accounting system used by Los Angeles. Either Mr. Bruce Jackson or Kent Lehme is to answer questions for the increase cost of the law enforcement contract for Grand Terrace for the year 83-84. Staff recommends that the Council: A. APPROVE THE 83-84 SHERIFF LAW ENFORCEMENT CONTRACT FOR $386,998. B. AUTHORIZE APPROPRIATION FROM BALANCE FORWARD FOR $36,9gA PLUS $4,000 (ESTIMATED OVERTIME) FOR A TOTAL OF $40,998 TO DEPARTMENT 4410 LINE ITEM 256 PAGE 59 OF THE APPROVED ANNUAL CITY BUDGET FOR 83-84. C. REQUEST FUNDS BE TRANSFERRED FROM BALANCE FORWARD JUNE 30, 1984, TO DEPARTMENT 4410 LINE ITEM 256 LEAVING AN ADJUSTED BALANCE FORWARD OF $561,430. SA:EC:lo Encs. 1. Method of Costing Unit Personnel Cost for Patrol Unit 2. FY 83-84 Estimated Patrol Unit 3. Single Patrol Unit Le se Cost 4. Single Patrol Unit - se Cost 5. Direct Cost computation (CC49) 0 % NO COUNTY SHEkirp'. 41 IQ Z "Dedicated To Your Safety" Q CIO September 30, 1983 Mr. Seth Armstead, City Manager City of Grand Terrace 22795 Barton Road Grand Terrace, California 92324 Dear Mr. Armstead: Floyd Tidwell Sheriff j N SAN "I NARDINO Enclosed is the original and five copies of the revised contract between the City of Grand Terrace and the County of San Bernardino for law enforcement services. This contract replaces the prior agreement, number 80-841-A1. Effective date of the revised contract is July 1, 1983. Please have the original and all copies of the Standard Contract signed by the City representative and return all copies to the Sheriff's Bureau of Administration. After approval by the Board of Supervisors, an executed copy of the contract will be forwarded to you. If you have any questions, please contact me. FT:mlh Sincere C� FLOYD TIDWELL, SHERI Potit Office Box 569, San Bernardino, CA 92403 / SHERIFF •. --:. , --------' `— - ----- ! . ----- ----" 1 tFLOYD_TIDWELL, SHERIFF 2511 J_j % :I'�I]r/i ir✓ �1�`�Ti lit 4 1- a (lut:y --- �t : ul) v' ;1.,; Ni-1 .1 .o I Jot, No. Amo;:nt u. Contr.:r- 401 9646 jT001 j $386, 998 It cxn•ract has more than one payment cr recwpt, Project Name con•plere the tollowino- Payments Estimate. 12 Aonroxlrnate Amount Eac• Per Schedule THIS CO",'T^F,CT i.T entere.1 into in the State of CaMorr,ia by and between, the Count,, of San Ber:lardino, hereafter c2iled the County, and Name CITY OF GRAND TERRACE hereafter called CITY Address 22795 BARTON ROAD ' GRAND TERRACE_, CA 92324 Phone Birth Date Federal I D No. cr Social Security No. 1T IS hEREBY AGREED AS EOLLCVVSS: :;e spaca belor" sr,d Set feria; cerv.'cc to be rendered, amount to be paid, manner of payment, time for performance or co.^7,:retion, (1:-m,minat.•on of satis;ac.ory• performance and cause for rernrrnation, other terms and conditions, and attach plans, saccifications, and addenda, if any.) WHEREAS, City and County desire to provide by contract for performance of law enforcement services within the territorial boundaries of City, NOW, THEREFORE, IT IS AGREED AS FOLLOWS: I. County shall provide, through the Sheriff of San Bernardino County (hereinafter referred to as "Sheriff"), law enforcment within the corporate limits of City as same now exist, or as such limits may be modified by annexation or exclusion during the term of this agreement. II. The law enforcement services to be provided by County and furnished to City hereunder shall include: A. Enforcement of state statutes; B. Enforcement of ordinances of City; 1 9 it/t'^ Paar� r••— k a e Two +� 1 C. Police protection of the type customarily provided by 2 Sheriff within the unincorporated territory of the County; 3 D. Traffic enforcement, with the exception of 4 such traffic enforcement as may be provided by the 5 California Highway Patrol on the freeway traversing City; 6 E. All detective, juvenile, and other 7 specialized services provided by Sheriff in the. 8 unincorporated area of County such as arson, homicide, 9 and narcotics enforcement; 10 F. Attendance at meetings of the City Council 11 of City and such other meetings of commissions or 12 boards of City as City may specify; 13 G. Jail facilities and services except for 14 violations of City ordinances which will be billed to 15 the City; 16 H. All other law enforcement services of the 17 type customarily provided by Sheriff within the 18 unincorporated area of the County. 19 III. 20 Services to be provided by County shall include 21 Sheriff's personnel and automobiles as specified in 22 Schedule "A" for law enforcement services. Those 23 personnel and automobiles are to be assigned at the 24 discretion of the Sheriff based on the needs of 25 the community. 26 The services to be provided by County hereunder shall 27 also include all equipment (including repairs thereto or 2E there- . , COmmUn2Ca;. _ . _ _ 1. -.,. ' 1 2 3 4 5 6 7 8 9 W] 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Page Three �10 y labor, vacation and sick leave, any County retirement contributions, gasoline, oil, and traveling expenses and all other services, obligations or expenditures necessary or! incidental to the performance of the duties to be performed by I Sheriff under the terms of this agreement. Notwithstanding the foregoing, in all instances where special supplies, stationery, notices, forms and the like are to be issued in the name of- City and approved 'by the Sheriff, the same shall be supplied by City at its own cost and expense. IV. In consideration for County's furnishing and performance of all the services provided for herein, City shall pay to County, upon contract approval, the sum as per Schedule "A", attached per year, payable in twelve equal monthly installments at the beginning of each calendar month during the period of this agreement. First payment shall be due on July 15, 1983, the remaining eleven payments shall be due prior to the fifth day of each month. Said sum is subject to adjustment for any salary increases or fringe benefits which may be granted by the Board of Supervisors to Sheriff's employees. The actual cost of overtime, court appearances, and travel expenses incurred between July 1 and June 30 will be billed quarterly. County shall have the right to renegotiate the rate for services performed under this agreement at the end of each fiscal year., and said rate may be adjusted upward or downward to reflect the actual cost. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 ')age Four City is responsible for the validity of its ordin-�t:nces, including any ordinances or codes incorporated by reference in City's ordinances, and City shall defend, hold harmless, and indemnify County, its officers and employees with respect to any lawsuit or action challenging the validity of a City ordinance or with respect to any allegation that any arrest, citation, or other action taken by County or its officers or employees was taken under an invalid City ordinance, except in those cases where the invalidity of such ordinance is is the result of actions by the Sheriff's Department. Otherwise than is stated in this agreement, City shall not be obliged to pay, and assumes no liability for any cost, expenditure, charge, or liability whatsoever incurred by County in or related to the performance of the provisions of this agreement by County, and County shall, in consideration for the payment of the sums herein above provided to be paid to City, hold City harmless from any and all such other costs, expenditures, charges, or liabilities except as otherwise provided in this agreement. City shall not be liable for compensation or indemnity to any County employee for injury or sickness arising out of his employment while engaged in the performance of this agreement by County. City shall hold County harmless for a reduction in law enforcement services resulting from labor relations actions and City's obligation to pay County shall be reduced for services not performed for that reason. Page Five M . 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 2s V. The term of this contract shall be a period of tim commencing at July 1, 1983, and terminating only as hereafte provided. This agreement may be terminated at any time with o without cause by City or by County upon written notice given t the other at least ninety (90) days before the date specifie for such termination. Any such termination date shall coincid with the end of a calendar month. In the event of such termin- ation, each party shall fully pay and discharge all obligation in favor of the other accruing prior to the date of such termin- ation and each party shall be released from all obligations o performance which would otherwise accrue subsequent to th date of such termination. In the event of termination of this agreement, the County shall refund any sum previously paid bj City, which when prorated represents advance payment for month of service which are not performed as a result of suc termination. Neither party shall incur any liability to thE. other by reason of such termination. Any and all notices required to be given hereunder shall be given in writing by registered or certified mail, postag prepaid. The addresses of the parties hereto until further notice are as follows: CITY: Mayor City of Grand Terrace 22795 Barton Road°00 City of Grand Terrace, CA 92324 COUNTY: Board of Supervisors County Civic Building - West 175 hest Fifth Street Page Six In 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 VI. The standards of performance, the methods of performance, the discipline of officers, the control of personnel, the advancement in compensation of personnel, the determination of proper law enforcement practices and procedures, and all other matters incidental to the manner of performance of services by Sheriff hereunder shall be determined by Sheriff in his sole discretion. The responsibility of Sheriff and of County to City hereunder shall be to provide, as an independent contracting agency, effective law enforcement of the level herein contracted for, and the City shall not have the right to determine or direct the manner or means of the performance. VII. All persons directly or indirectly employed by County in the performance of the services and functions to be provided to City hereunder, shall be employees of County, and no County employees shall have City pension, civil service, or other status or right. Notwithstanding the foregoing, and in order to give official status to the performance of duties by Sheriff's personnel hereunder, every Sheriff's officer or employee engaged in performing any such service or function shall be deemed to be an officer of City while performing service for City within the scope of this agreement, and such service or function shall be a municipal function. An arrest made by Sheriff's personnel while engaged in the performance of this agreement shall constitute an arrest by an officer employed by City, and not an arrest by County I 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Page Seven 040 l officer, within the meaning of Section 1463 of the Penal Code and any similar or related statute. VIII. City shall have the right at any time and from time to time during the term of this agreement to request a higher level of law enforcement than that herein contracted for, and within a reasonable time after such requests, County shall provide such additional personnel and vehicles as may be required to provide such additional law enforcement. In such event, all provisions of this agreement with respect to compensation to be paid by City shall remain in full force and effect, but in addition to payment of the sums herein provided, City shall pay County in monthly installments the cost of such additional law enforcement service. IX. In the event of riot, civil commotion, or other emergency in the City which requires additional emergency or "back—up" service, County shall provide the same. In the event of authorized public gatherings in the City requiring additional police services, salaries and related costs shall be borne by City, except where such authorized public gatherings occur on State or Federal property within the City limits, such additional costs shall not be chargeable against the City. Not included in riots or related services are salaries or related costs of additional police services for authorized public gatherings. In the event of such an emergency outside Page Eight 040) I 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 W. of the corporate limits of City, personnel or equipment assigned by Sheriff to the performance of County's duties hereunder, may be utilized by County in connection with such emergency, and the City shall be reimbursed for any resultant service not performed. X. To facilitate the performance.of services hereunder by County, City; its officers, agents, and employees shall give their full cooperation and assistance within the scope of the duties and responsibilities of such officers, agents, and employees. City shall hold County, its Sheriff, officers, and employees harmless from any and all liability for intentional acts or negligence on the part of City, its officers and employees ;excluding any employees of County engaged in the performance of municipal duties hereunder) arising out of the performance of this contract. XI. Sheriff shall be designated as the Chief of Police of City at all times during the term of this agreement. Said Sheriff shall appoint a deputy or officer assigned to work directly with and provide liaison with the City Manager and other City officers of the City. The Sheriff's Deputy shall make regular monthly reports to the City Manager, and such other reports as may be appropriate as f) determined by the Sheriff, with respect to law enforcement ,)ithin the corporate lir:its of City. Page Nine MI. This agreement replaces the prior agreement between the parties which prior agreement shall terminate upon the effective date of this agreement. 0 CO�'dTY":- SAN By"' Dat 14 u TI flic 1"") Ird o" S'.11, r\"S()rs Addrcss �'/� /P-3 - ---- _ _ --- -- ----- - 99 Schedule "A" Rates Law Enforcement Contract City of Grand Terrace FY 1983-84 Service 1 - 168 Hour General Law Patrol Unit 1 - 40 Hour Traffic Unit (radar NC) 1/2 - 40 Hour Detective Unit County Direct Cost Total Fixed Cost County Direct Cost Includes: Personnel liability insurance fee Personnel bonding fee Facilities Operations Cost: Utilities Space amortization General building maintenance Grounds upkeep Monthly Payment Schedule 1st Payment Due July 15th $32,259 2nd through 12th Payment $32,249 Due 5th of Each Month ADDITIONAL COST BILLED QUARTERLY: Proposed FY 1983-84 Cost* Overtime: Overtime estimate for FY 83-84 is S4,000. will be billed quarterly. $275,224 70,764 36,404 4,606 $386,998 Actual cost *Proposed subject to change due to Memorandum of Understanding changes. (GT CDn ) 8-25-83 INFORM 'Z�(fPY FURNISHED TO: C-..,..' -5 0 M� METHOD OF COSTING UNIT PERSONNEL COST FOR PATROL UNIT ` Costing Unit The number of Deputy Sheriffs and support. personnel cost required in order to provide around -the -clock protection service for one year, from one motorized patrol car operation. Detective, Senior Total annual salary of the assigned Deputy or Deputy personnel. Sergeant Total Sergeants assigned primarily to supervise patrol functions divided by the total of detectives and deputies performing field duties. This rate is the unit of salary charged. Records Clerks Total of records clerks whose duties provide primary support to the patrol functions, divided by the total of detectives and deputies performing field duties. This rate is the unit of salary charged. Transcriber Clerks Total of transcriber clerks whose duties provide primary support to the patrol functions, divided by the total of detectives and deputies performing these duties. This rate is the unit of salary charged. Station, Supplies, Total of the prior year department cost of Forms supplying paper products, forms, pencils, flashlight batteries, and bulbs, etc., divided by the total number of department personnel to establish individual charge. Sheriff's Automotive The average salary of the personnel assigned to Sheriff's Automotive, multiplied by the percentage of vehicles assigned to the field/patrol function, divided by the ratio of automotive personnel to total of field personnel. This provides average charge for base unit. Station Clerks Same method as Transcriber Clerks. Sheriff's Payroll Clks Same method as Transcriber Clerks. Clerical B of A Same method as Transcriber Clerks., Station LDO Same method as Transcriber Clerks. Station Lieutenants Same method as Transcriber Clerks. �L Indirect Cost The average salary of the Contract Analyst, Budget Analyst, Data Processing Analyst, R & D personnel and one secretary II were used in the same method as the Transcriber Clerks. (LRpCPU) 5-16-83 FY 83-84 ESTIMATED PATROL UNIT ' TRAFFIC DETECTIVE GIN. LAW UNIT UNIT UNIT BASIC UNIT COST $10,300 $10,300 $10,300 Standard Police Equipment Hand -Held Radio (HT) 2,642 2,642 21642* Multi -Channel Radio 21435 2,435 2,435* Light Bar & Speaker 600 600* Siren 303 220 303* Shotgun Rack 80 80** Shotgun 200 200 200** Red Light 25 ** Siren Cable 12 ** Shotgun Case 28 ** Speaker 169 ** Security Cage 129 129 Push Bar 147 147 Radar Gun 2,500 Traffic Cones (12) 38 38 38 ID Kit 145 145 145 Shovel 7 7 7 Blanket 7 7 7 First Aid Kit 25 25 25 Flares (1 Box, 72 ea) Jumper Cables 32 20 32 20 32 Expendable items supplied 20 I to all new units - replaced Switches (UNITROL) 70 70 70 Fire Extinguisher 36 36 36 as needed - $442. Axe 15 15 15 Roll -A -Tape Master Measure 47 47 47 Switches 4 4 4 Spot Light 100 100 Alley Light 49 49 County Cost per Vehicle $19,931 $16,477 $17,431 LEGEND: *Equipment depreciated over 7 year life. **Equipment depreciated over 5 year life. f)PAPT Of) E)v SINGLE PATROL UNIT LEASE COST 25,000 MILE 25,000 MILE 30,000 MILE 50,n00 MILE, 60,000 MILE 70,000 MILE ' UNIT UNIT UNIT UNIT UNIT UNIT TRAFFIC DETECTIVE GEN. LAW GEN. LAW GEN. LAW GEN. LAW 40 HR. WEEK 40 HR. WEEK 56 HR. WEEK 80 HR. WEEK 112 HR. WEEK 158 f1R. WEEK City Lease Cost $10,300 Unit = 70,000 miles = .1471 x annual $ 3,678 $ 3,678 $ 4,413 $ 7,355 $ 8,826 $10,297 unit miles Maintenance & Fuel = marked .26 6,500 7,800 13,000 15,600 18,2nn unmarked .20 5,000 7-Year Equipment Depreciation 837 837 837 837 837 837 5-Year Equipment Depreciation 267 131 267 267 267 267 Expendables 442 442 442 442 442 442 Radar 2,500 Security Cage & Push Bar 276 276 276 276, 276 Auto Insurance-Patrol/Det. Unit 365 365 365 365 365 365 Comprehensive - All Units 35 35 35 35 35 35 TOTAL $14,900 10,488 $14,435 $22,577 26,648 $30,719 E (PATUNT) 5-20-83 E:.�:� i►:<i ;�., � MAY 2 3 1983 Page 2 d• C SHERIFF'S D Detective/Senior Deputy I Deputy R Sergeant E Clerical, Records C Clerical, Transcribers T Station Supplies, Forms Sheriff's Auto Section C Station Clerk 0 Clerical, Sheriff Payroll S Clerical, B of A T Station Captain Station Lieutenant Station L.D.O. Contract Analyst SINGLE PATROL UNIT - PERSONNEL COST DET/SR DEP DEPUTY GEN LAW GEN LAW GEN LAW 1.11 MEN 8 HRS 1.11 MEN 8 HRS 1.55 MEN 8 HRS 2.22 MEN 16 HRS 3.32 MEN 16 HRS 5 DAYS 5 DAYS 7 DAYS 5 DAYS 7 DAYS 40 HR WK 40 HR WK 56 HR WK 80 HR WK 1/2 HR WK $46,117 $42,161 $58,873 $ 84,322 $126,103 8,460 8,460 11,814 16,920 25,304 2,019 2,019 2,819 4,038 6,039 544 544 760 1,088 1,627 222 222 310 444 664 178 178 250 344 514 1,862 1,862 2,599 3,724 5,569 43 43 60 86 129 40 40 56 80 120 Annual Salary Chargeable to Rancho Cucamonga Contract Only 1,703 1,703 2,379 3,406 5,094 913 913 - 1,276 1,826 2,731 Budget Analyst B of A Computer Services Contract Group 219 Research & Development Secretary II 62,320 Single Patrol Unit Lease Cost 10,488 Total Patrol Unit Cost $72,808 COUNTY DIRECT C 0 S T GE Al. Lev u- rT' yo AA . 219 $58,364 14,900 73,264 p,[- R 305 81,501 14,435 95,936 Public Liability - $468 per year for each sworn personnel assigned to station. Public Liability - $25.18 per year for all non -sworn personnel assigned to station. Bonding Protection - $1.26 per year for all personnel assigned to station. **Space Rental **Building Services 14AY 2 3 1983 "Communications Maintenance F � **Equipment Use Feit A eDs 438 116 , 716 22,577 139,293 655 174 , 549 26,648 201,197 GEN LAW 4.65 MEN 24 HRS 7 DAYS 168 Fib w $176,620 35,442 8,458 2,279 930 749 7,798 181 167 7,138 3,827 916 244,505 30 719 275,224 J_ *E-War Traffic Unit. **Rj-,ed An annual canjfiai anA nnnr2l-4nn=I nnol- ^42 4.,44 .IA..-1 ..�...�.�.... /e ._�♦ s.� -- - - � - 10-20-83 Seth, Attached is a copy of the Direct Cost computation that Ed requested. Also, the note at the bottom of the page indicates the contributing factors that relate to the increase of the F.Y. 83-84 law enforcement cost. .5 • w County Direct CosW. Computations for the Cit*&4of Grand Terrace Law Enforcement Contract for F.Y. 83-84 Personnel Liability Insurance: Sworn Personnel 6.83 @ $468 per individual = Non -Sworn Personnel Typist .42 @ $25.18 per individual = Bonding Protection Fee - all personnel 7.25 personnel @ $1.26 per individual = TOTAL Insurance Charges Central Patrol Facilities Operation Cost Utilities $ 209,660 Space Amortization 22,615 General Maintenance 65,840 Custodial 57,196 Grounds Upkeep 23,164 TOTAL $ 378,475 Direct Cost Allocation Total Facility Square Footage = 60,660 Sq. Ft. Cost per Sq. Ft. 378,475 - 60,660 = $6.24 Total Central Station Personnel = 69 Total Grand Terrace Patrol Personnel = % of Contract Personnel to TOTAL Central Personnel = NET Dedicated Facility Area = Operation Cost based on NET Sq. Ft. (2,500 x $6.24 = 6.15 8.91% 2,500 Sq. Ft. $15,600 $ 3,196 11 9 $ 3,216 City of Grand Terrace Annual (83-84) Cost $15,600 x 8.91% = $ 1,390 1,390 TOTAL Direct Cost $ 4,606 NOTE: Items that contributed to the increase of the 83-84 contract are: 7.5€ salary increase for deputies, a 28% increase to the County in cost of new vehicles and equipment, and the new Unit Cost concept includes cost for personnel relief factor (4.10 vs 4.65). This cost was previously absorbed by the County. OCT 2 0 1W . STAFF ate: 10/21/83 too 9* 600,0 C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: OCTnBER 26, 1983 AGENDA ITEM NO. SUBJECT: CIVIC CENTER BID AWARD The bid opening for the construction of the civic center is scheduled for Wednesday, October-26, 1983 at 2:00 p.m. Since the Special City Council Meeting will be held that evening, the civic center cost summary will be presented by our architect Mr. Larry Wolff at that time for a TURN -KEY OPERATION. All items are to be included in the total financing of the civic center (turn -key operation), so it is imperative that the total dollar amount for the financing be established at this meeting to enable our financial consultant Shearson/American Express Inc. to proceed with the COP certificates of participation bonding. The Agency/Council approved the financing schedule on October 13, 1983; in order for our consultants to proceed and have timely financing of the civic center these decisions should be made at this meeting. The CRA is to confirm Council action taken. Staff recommends that the Council: A. TAKE ACTION AT THIS MEETING TO ESTABLISH THE FUNDING AMOUNT NEEDED FOR THE TOTAL CIVIC CENTER PROJECT TO ALLOW OUR FINANCIAL CONSULTANTS TO PROCEED. B. RECOMMEND SELECTION FOR BID AWARD BE MADE CONTINGENT UPON FUNDING WHICH SHOULD BE KNOWN BY THE TIME BOND BIDS ARE RECEIVED NOVEMBER 17, 1983. SA:lo Encl. City of Grand Terrace Civic Center Financing Revised Schedule of Events dated 9/29/83 (CC88) Ref. 4766 September 29, 1983 City of Grand Terrace Civic Center Financing Revised Schedule of Events Date Activity - - Principals September 30 Advertize for construction bids A, GT September 30 Circulate draft legal documents BC October 7 Comments on draft legal documents FA Circulate draft preliminary official statement FA October 14 Comments on P.O.S. BC, GT _ Circulate final legal documents BC October 21 P.O.S. and legal documents sent to rating agencies, insurers and printer FA October 26 Construction bids received GT, A October 27 Revisions to dollar amounts in financing documents FA, BC November 3 Printer mails P.O.S. and Notice FA Bond Buyer notified of sale FA Local advertising j aBC November 11 Ratings and insurance commitments received FA November 17 Bond bids received FA, BC, GT November 18-29 Bonds printed BC November 30 Pre -closing BC, FA December 1 Closing and delivery BC, FA Award of construction contract GT Commence construction Principals: GT City and/or Redevelopment Agency of Grand Terrace BC Bond Counsel FA Financial Advisor A Architect - -' PENDING CITY COUNCIL APPROVA!. OCT 2 614R3 RESOLUTION NO. C0UNCJC`;4bENL)A UE L RESOLUTION OF THE CITY COUNCIL OF THE / CITY OF GRAND TERRACE, SAN BERNARDINO COUNTY, CALIFORNIA, APPROVING THE OFFICIAL STATEMENT AND NOTICE OF SALE; FIXING DATE, TIME AND PLACE FOR TAKING PROPOSALS TO PURCHASE CERTIFICATES OF PARTICIPATION; AND MAKING OTHER DETERMINATIONS WHEREAS, the City of Grand Terrace proposes to finance con- struction of certain public facilities generally described as follows: Construction of a civic center including appurtenances and appurtenant work and other costs and expenses incident thereto hereinafter collectively called "the Project"; and WHEREAS, the City Council has determined that it is in the best interests and for the common benefits of the citizens of the City that the City finance construction of the Project by: (i) leasing a site to Crocker National Bank (the "Bank") pursuant to a Site Lease; (ii) causing the Project to be constructed on the Site from the proceeds of Certificates of Participation issued by Crocker National Bank; (iii) conveying all right and title to the Project to the Bank, as Trustee for the Certificate Holders; and (iv) entering into a Lease -Purchase Agreement relating to the lease -purchase of the Project and the lease -back of the Site for the term specified in the Lease -Purchase Agreement; and WHEREAS, the Bank will act as Trustee for and on behalf of the owners of the Certificates of Participation; and WHEREAS, the net proceeds from the sale of the Certificates of Participation will be disbursed by the Bank, at the discretion of the City Council, for the construction and equipping of the Project and other aspects of the transaction as set forth in the Lease -Purchase Agreement; and WHEREAS, pursuant to an Agency Agreement, the City shall act as the agent of the Bank for the purpose of the supervision and construction of the Project; and WHEREAS, the City Council has received and reviewed an Official Statement and Notice of Sale disclosing the terms and conditions for the sale of the Certificates of Participation; and WHEREAS, the City Council desires to fix the date, time and place for taking proposals for the sale of the Certificates of Participation and to give further authorization incident thereto: NOW, THEREFORE, be it resolved by the City Council of the City of Grand Terrace as follows: Section 1. The above recitals are all true and correct. Section 2. The City Council hereby approves the Official Statement in substantially the form on file with the City Clerk and authorizes minor modifications to be made in the Official Statement up to the time of sale of the Certificates of Partici- pation. Section 3. The City Council hereby approves the Notice of Sale, together with the date, time and place for receipt of proposals as set forth in the Notice, in substantially the form on file with the City Clerk and authorizes minor modifications to be made in the Notice up to the time of sale of the Certificates of Participation. Section 4. The City Clerk is hereby authorized and directed as follows: 2. n (a) To cause the Notice of Sale to be published in such a time and manner as may be necessary to advise potential purchasers of the sale of the Certificates of Participation; (b) To cause the official statement to be distributed to potential purchasers of the Certificates of Participa- tion; (c) To cause an application for rating of the Certificates of Participation to be made with Standard & Poors or such other rating agencies as may be appropriate; (d) To cause a copy of the Notice of Sale to be filed with the California Debt Advisory Commission at least ten (10) days prior to the date of sale; and ( e ) To cause such other action to be taken as may be appropriate to obtain an acceptable proposal or proposals for the purchase of the Certificates of Participation. Section 5. This resolution shall take effect upon adoption. ADOPTED this 26th day of October, 1983. ATTEST: Mayor of the City of Grand Terrace and of the City Council thereof. Approved as to form: City C er of t e City 61f—Grancl Terrace and of the City Council thereof. City Attorney (SEAL) 3. PENDING Cl-► Y COUNCIL (APPROVAL RESOLUTION NO. OCT 9 6 M88 COUNCIL AGENDA ITEM #� J RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, SAN BERNARDINO COUNTY, CALIFORNIA, AWARDING CONTRACT FOR CONSTRUCTION OF THE CIVIC CENTER PROJECT TO LOWEST RESPONSIBLE BIDDER SUBJECT TO CERTAIN CONDITIONS WHEREAS, the City of Grand Terrace proposes to finance con- struction of certain public facilities generally described as follows: Construction of a civic center including appurtenances and appurtenant work and other costs and expenses incident thereto hereinafter collectively called "the Project"; and WHEREAS, the City Council has determined that it is in the best interests and for the common benefits of the citizens of the City that the City finance construction of the Project by: (i) leasing a site to Crocker National Bank (the "Bank") pursuant to a Site Lease; (ii) causing the Project to be constructed on the Site from the proceeds of Certificates of Participation issued by Crocker National Bank; (iii) conveying all right and title to the Project to the Bank, as Trustee for the Certificate Holders; and (iv) entering into a Lease -Purchase Agreement relating to the lease -purchase of the Project and the lease -back of the Site for the term specified in the Lease -Purchase Agreement; and WHEREAS, the Bank will act as Trustee for and on behalf of the owners of the Certificates of Participation; and WHEREAS, the net proceeds from the sale of the Certificates of Participation will be disbursed by the Bank, at the discretion of the City Council, for the construction and equipping of the M Project and other aspects of the transaction as set forth in the Lease -Purchase Agreement; and WHEREAS, pursuant to an Agency Agreement, the City shall act as the agent of the Bank for the purpose of the supervision and construction of the Project; and WHEREAS, the City Council has heretofore approved Plans and Specifications for construction of the Project and has publically advertised for and received bids for construction of the Project; NOW, THEREFORE, be it resolved by the City Council of the City of Grand Terrace as follows: Section 1. The above recitals are all true and correct. Section 2. The City Council hereby awards the contract(s) for construction of the Project to the lowest responsible bidder(s) as follows: and rejects all other bids. Section 3. The foregoing award shall be subject to issuance and delivery of Certificates of Participation to finance construc- tion of the Project. Section 4. The officers of the City are hereby authorized and directed to execute contracts for construction of the Project and to otherwise take all appropriate action in accordance with the bid documents. Section 5. This Resolution shall take effect upon adoption. ADOPTED this 26th day of October, 1983. Mayor of the City of Gran Terrace and of the City Council thereof. ATTEST: City C erk of the City of Grand Terrace and of the City Council Approved as to form: thereof. (SEAL) City Attorney �00 PENDING CIT COUNCIL APPROV71 CITY OF GRAND TERRACE COUNCIL MINUTES REGULAR MEETING - OCTOBER 13, 1983 COUNCIL AGENDA ITEM W G A regular Meeting of the City Council of the City of Grand Terrace was called to order at the Terrace View Elementary School, 22731 Grand Terrace Road, Grand Terrace, California, on October 13, 1983, at 8:18 p.m. PRESENT: Hugh J. Grant, Mayor Jim Rigley, Mayor Pro Tempore Tony Petta, Councilman Roy W. Nix, Councilman Barbara Pfennighausen, Councilwoman Seth Armstead, City Manager Ivan Hopkins, City Attorney Joe Kicak, City Engineer Myrna Erway, City Clerk ABSENT: None The meeting was opened with invocation by Councilman Nix, followed by the Pledge of Allegiance, led by Councilman Rigley. APPROVAL OF MINUTES (9-8-83) (9-22-83) CC-83-272 Motion by Councilman Petta, Second by Mayor Grant, ALL AYES, to approve the Minutes of September 8, 1983 as presented. CC-83-273 Motion by Councilwoman Pfennighausen, Second by Councilman Petta, to approve the Minutes of September 22, 1983 as amended to reflect the disaster plan of the Church of Jesus Christ Latter -Day Saints on page 8 carried 3-0, with Councilmen Rigley and Nix abstaining. CONSENT CALENDAR Item 4A - Check Register No. 101383, and Item 4C - Zampese/DeBenedet Easements, were removed from the Consent Calendar for discussion. CC-83-274 Motion by Councilman Rigley, Second by Mayor Grant, ALL AYES, to approve the following items on the Consent Calendar: B. - Confirm CRA action to select the firm of Simonis, Moreland Accountants, Inc. to conduct the City and CRA audits for fiscal years 1983-84, 1984-85, and 1985-86, to include auditing the retirement plan, deferred compensation plan, CRA mortgage revenue bonds, and the revenue sharing audit when due; and to establish a policy of selecting a new audit firm each three years; Page 1 - 10/13/83 M M D. - RESOLUTION NO. 83-50 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA INDICATING ITS INTENT TO IMPLEMENT HEREIN DEFINED "REASONABLY AVAILABLE CONTROL MEASURES" FROM THE 1982 REVISION OF THE AIR QUALITY MANAGEMENT PLAN FOR THE SOUTH COAST AIR BASIN; and E. - Approve Certificate of Commendation for Minority Business Development Center. CHECK REGISTER NO. 101383 Councilwoman Pfennighausen questioned why the verbal explanation given her relative to the purchase and installation of locks by Grand Terrace Lock & Key differed from the explanation in the Staff Report. The Finance Officer advised that price quotations were requested after the purchase and installation, since it was felt the price was excessive. Following clarification that this item is included as Warrant No. 11511, and that the Finance Officer is to include the certification CC-83-275 below that warrant, Motion by Councilman Nix, Second by Councilman Petta, ALL AYES, to approve Check Register No. 101383 as presented. EASEMENTS - ZAMPESE/DEBENEDET CC-83-276 Motion by Councilwoman Pfennighausen, Second by Mayor Grant, ALL AYES, to confirm the CRA action taken this date relative to easements for the City and Zampese/DeBenedet. PUBLIC HEARING - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, SCINDING ORDINANCE NO. 23 AND AMENDING THE REGULATIONS FOR COMPREHENSIVE LITTER CONTROL AND MAINTENANCE OF PUBLIC AND PRIVATE PROPERTY. The City Attorney read the title of the Ordinance. Mayor Grant advised this is the second reading of the proposed ordinance. The Administrative Assistant stated that, as requested by Council, Staff prepared an ordinance to provide for the enforcement of the maintenance of private property by adding provisions to the existing litter control ordinance; outlined recommended amendments. Mayor Grant opened public hearing. Supporting Testimony - John McDowell, 22690 Cardinal stated this is e third time Ts type of ordinance has been considered; feels this type ordinance is needed; recommended adoption. Opposing Testimony - Ken Rinderhagen, 12738 Wilmac, felt the litter conl—roT ordinance was good; opposed the inclusion of State Vehicle Code 22660, since it provides for the removal and demolition of any inoperable vehicle, which is not to be reconstructed, and also requires that the vehicle being stored on the premises be currently Page 2 - 10/13/83 registered; stated that is not required by State law. Also opposed the reference to "unused objects" and excessive legislation. Rebuttal Testimony - John McDowell stated the ordinance pertains to items visible trom the street; felt those who keep their property well -maintained are being subjected to inverse condemnation when the neighboring properties are not maintained, lowering property values and making property difficult to sell; feels everyone should take pride in their property and keep it well -maintained, for the benefit of the entire City. Mayor Grant closed Public Hearing, there being no further testimony. In discussion, Council indicated the terms "inoperable" and "unused, discarded or abandoned objects" should be more clearly defined by including a glossary of definitions; questioned the inclusion of State Vehicle Code 22660, particularly being unaware of all the provisions in that Code. The City Attorney stated Vehicle Code 22660 includes provisions and definitions which have been questioned by Council; stated the section relating to abandoned and inoperable vehicles would be ineffective if Vehicle Code 22660 were deleted. The Administrative Assistant stated that under Vehicle Code 22660, the owner would be notified in writing to either remove the vehicle, put it in operable condition or to place it behind a visual barrier, and would also be advised of the right to request a public hearing prior to any action being taken to physically remove the vehicle. Council felt the Vehicle Code is a tool to implement that section of the ordinance, and the deletion would not eliminate the fact that inoperable vehicles are a violation, and should be handled individually. Councilwoman Pfennighausen indicated she would not support the ordinance if item (6) is included; also items 8D (14) and (15), feeling they pertain to specific properties. CC-83-277 Motion by Councilman Nix, Second by Councilman Rigley, to approve First Reading of the Ordinance, by title only, with the following amendments: Section 8D(6) - Delete the portion of the paragraph pertaining to Vehicle Code 22660, by ending the paragraph after the first sentence; and to include a glossary of definitions to specifically define the terms "inoperable" and "abandoned, discarded or unused objects," as well as any other terms which need further clarification. The Motion carried 4-1, with Councilwoman Pfennighausen voting NOE. HISTORICAL & CULTURAL ACTIVITIES COMMITTEE REPORT Chairperson Barbara Mathews reported the following: (1) Country Fair will be held November 5; (2) Committee feels a letter should be written to the theater group clarifying their objective as theater only; Mayor Grant recommended discussing the matter informally with the Theater Group chairman, rather than the City writing a letter; and Page 3 - 10/13/83 M M (3) recommended requesting Art Thiede's resignation, due to non -participation. FIRE CHIEF REPORT Howard Wright advised the number of emergency incidents this year are similar to the previous year; the fire loss for the City for last calendar year was approximately $75,000. Recess was called at 9:20 p.m. and reconvened at 9:30 p.m., with all mem ers present. CITY MANAGER REPORT City Manager Armstead reported the following: (1) the law enforcement contract has been provided, to be considered at the next meeting; (2) the Governor advised at the League of California Cities Annual Conference the subvention funding will be received this year; (3) a City/County Forum will be held at Lake Arrowhead November 3 and 4; Mayor Grant indicated he will attend - encouraged other Council members to attend; and (4) two committees have requested that Council consider placing the oral reports earlier on the Agenda. CAT LICENSING The Administrative Assistant stated Council had requested an ordinance to license cats; reviewed the Staff Report on this subject recommending that no action be taken to license cats, and the reasons for the recommendation. Councilman Nix objected to the reference to Council requesting an ordinance on this matter, indicating that only one Council member had requested consideration. Councilman Rigley concurred with Staff's recommendation not to license cats; feels there is a proliferation of cats within the City, but licensing is not the answer; recommended checking the feasibility of animal control purchasing additional cat traps or the City purchasing some for residents' use. Council concurred with taking no action. RESOLUTION NO. 83-51 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, SCINDING RESOLUTION NO. 82-45 & ESTABLISHING A SCHEDULE OF SALARY RANGES FOR EMPLOYEES OF THE CITY OF GRAND TERRACE. The City Manager stated a Staff Report was presented on this subject outlining the background for recommending increasing the salary schedule by 5%, which included a survey of 19 cities; indicated Council had been advised during the budget sessions that a salary increase would not be requested until final information was received on the status of subvention funding for the cities; it has now been established this funding will be received; recommended the increase to ensure compatibility with surrounding cities; also, medical insurance and utility rates have increased. The management and administrative costs are 19% of the budget; the increase does not Page 4 - 10/13/83 consider the City Manager's salary; the total cost of the increase would be approximately $16,000, leaving a 6-30-84 adjusted Balance Forward of $604,428. Recommended adopting Resolution amending Exhibit "A" reflecting a 5% increase, retroactive to July 1, 1983. Council debated whether or not the Consumer Price Index for the Los Angeles -Long Beach -Anaheim area should be considered, with Mayor Grant and Councilwoman Pfennighausen feeling it should not be, and Councilman Nix feeling it should. The Finance Officer stated that is the only one the City is to use, and is required by the State Controller as the basis for the City's appropriation limit. Councilwoman Pfennighausen stated she feels the City has a good staff which should receive a good salary, since there is little opportunity for advancement. CC-83-278 Motion by Councilwoman Pfennighausen, Second by Councilman Petta, to adopt Resolution No. 83-51; appropriate the additional required funds from the 6-30-84 Balance Forward to cover the cost for FY 1983-84 which totals $16,000 for salary and fringe adjustments; and to make the salary increase retroactive to July 1, 1983. Mayor Grant and Councilman Petta concurred with a 5% increase; Councilman Rigley questioned the basis for the retroactive request; the Finance Officer stated Staff would have requested the increase during the budget sessions had it been known at that time the City's funding would not be decreased; Councilman Nix stated he concurs the City has a good staff, but feels outstanding service should be rewarded through the merit portion of salary consideration and ratings, not in a total salary schedule adjustment; feels this perpetuates the whole structure which would require hiring a new employee at those rates; opposed to an overall adjustment in excess of the CPI. Motion No. CC-83-278 carried 4-1, with Councilman Nix voting NOE. COUNCIL REPORTS Councilman Nix requested placement on the next meeting agenda to give a full report on the League of California Cities Annual Conference; was favorably impressed and recommends continued participation in the League of California Cities. Councilman Petta noted letters have been received from the PTA re a ive o sc ool air conditioning; Councilman Nix stated the school district should provide input relative to undertaking operating costs prior to discussing this matter; Councilwoman Pfennighausen read a letter from a resident recommending considering ceiling fans vs air conditioning, which could be used year-round; voiced concern that the letters circulated to the parents by the PTA indicated Council has no concern for the children of the community; felt this should be corrected. The City Clerk advised this item has been scheduled for the next meeting. Page 5 - 10/13/83 4 Councilwoman Pfennighausen reported the following: (1) represented the City at the retirement dinner for Dr. Gerald A. Smith; received a thank -you note, which will be circulated to Council; (2) represented the City at the recent Farmer's Market Meeting; questioned to what extent the City's involvement in this matter should continue, since such a facility doesn't appear to be feasible in our City; will advise when the locations are confirmed; (3) the shopping center has become unkempt; the trash can lids are broken and dirty; the timers need to be changed to allow the parking lot lights to come on when it gets dark; also, a damaged pillar has never been repaired; indicated has visited shopping centers where cleanliness is enforced and sidewalks are steamcleaned; requested Staff investigate; (4) has received many telephone calls relative to the electrically -operated gates at the townhomes on Mt. Vernon creating a traffic hazard, due to traffic backing up on Mt. Vernon; requested action be taken; and (5) questioned the status of the fire hydrant survey; indicated the fire hydrants need to be painted; questioned if some organization, such as the scouts, could do this as a project; the City Engineer stated the survey will be on the next meeting agenda. Mayor Grant reported the following: (1) attended Omnitrans and SANBAG Mee ings Uctober 12; SANBAG approved $35,000 for the City's sidewalk grant; (2) the Inland Manpower Association is now defunct; and (3) noted the City Manager transmitted the General Plan Update and the proposed law enforcement contract to Council; recommended Council review the items. FIRE STATION METAL BUILDING The City Manager stated the County leased a metal garage building from Zampese & DeBenedet to house the fire engines; the lease indicated the County would purchase the building for the actual purchase price if the lessor decided not to retain the building; indicated the City Engineer has recommended against relocating the building onto City property adjacent to Building No. 4; recommended Council consider the right of refusal of the building to allow the owners to dispose of the building. The City Attorney advised the lease states the County will purchase the building if the lease does not extend beyond August 5, 1981; since the lease extended beyond that date, the County is under no obligation to purchase the building. Councilman Nix, with Mayor Grant concurring, recommended the City declare no interest in purchasing the building. Councilman Petta recommended considering purchase of the building, feeling storage space is needed. Councilman Rigley, with Councilwoman Pfennighausen concurring, disagreed the building is needed; felt if needed, wouldn't consider paying the original purchase price for a three year old building which has collected $68,000 in rent. The City Manager stated Mr. Zampese and Mr. DeBenedet were giving the City the first right of refusal; stated they assisted the City in getting the fire station. Page 6 - 10/13/83 CDBG BLOCK GRANT FUNDING The City Engineer stated Council previously prioritized the following projects for this funding: reconstruction of Community Restrooms to provide for handicap facilities; construction of a parking lot at the Community Center and Grand Terrace Elementary School; and the proposed Broussard project to construct an Intergenerational Day Care Facility. Due to delays on the Broussard project, Council directed Staff to proceed on the other two projects to ensure receiving the funding of $31,905, with the total cost of the project estimated at $46,500. The Office of Community Development has requested specific Council action on this matter. Recommended Council allocate the available CDBG funding to: (A) reconstruct the Community Center restrooms to provide for handicap facilities; (B) construct a parking lot at the Community Center, and (C) direct Staff to include the Broussard Project in the prioritization of next year's CDBG Block Grant Funding. Council debated whether or not the Broussard Project should be given any priority at this time, based on the data available; felt the only action, if any, should be only to consider prioritizing the project. A Motion by Councilman Nix and seconded by Councilman Rigley to approve Staff Recommendations (A) and (B) was withdrawn by Councilman Nix, with Councilman Rigley concurring, since Mayor Grant indicated he would oppose the motion as stated, since Council previously had given indication to give the Broussard Project consideration. CC-83-281 Motion by Councilman Nix, Second by Councilman Rigley, to delete Item (C) - direct Staff to include the Broussard Project in the prioritization of next year's CDBG Block Grant Funding - from the Staff Recommendation, carried 4-1, with Mayor Grant voting NOE. CC-83-282 Motion by Councilman Nix, Second by Councilman Rigley, ALL AYES, to authorize allocating the available Community Development Block Grant funding to reconstruct the Community Center restrooms to provide for handicap facilities and to construct a parking lot at the Community Center. SIGNALIZATION OF MT. VERNON/CITY CENTER COURT The City Engineer advised this matter was investigated since concern was expressed; recommended removing the existing striping at the intersection and considering changing the system by having amber blinking lights at that intersection which would activate to red during emergencies, with the signals at the intersection of Barton Road/Mt. Vernon also being activated to red blinking lights during emergencies. CC-83-283 Motion by Councilman Rigley, Second by Councilman Nix, to: (A) authorize Staff to contact the electrical engineer who designed & recommended the system to evaluate the cost of the proposed changes in Page 8 - 10/13/83 the traffic signal, including the connection to Barton Road/Mt. Vernon signal to pre-empt the controller to all red blinking signals at that location; (B) Transfer $750 from the 6-30-83 Balance Forward to Line Item 22-4914-600, leaving an adjusted balance forward of $110,408; and (C) direct the Community Services Director to remove the existing painting off the pavement at the intersection. Council questioned and received clarification that the $750 is for the evaluation of the system, and does not include the cost to change the system. John Mathews, 11733 Eton Drive, recommended placing large signs above the intersection stating "Fire Signal." The City Engineer indicated that although a smaller sign indicating "Fire Signal" is already at that location, larger signs could be tried prior to changing the system. Following discussion, Motion No. CC-83-383 carried, ALL AYES. BARTON ROAD RECONSTRUCTION PROJECT The City Engineer reviewed the following exhibits which were provided to Council: (A) summary of project costs; (B) acquisition costs from 11 of the 13 property owners; two property owners who offered dedication at no cost have not been contacted by the agent; the costs for this have been included in the estimate; (C) engineer's estimate; (D) revenue sources; and (E) negotiated agreements with the property owners; noted that the City's right-of-way agent tentatively committed the City to constructing a 6-foot high block wall on the frontage of the Beckwith property, which is in violation of the zoning ordinance; recommended Council consider a variance rather than changing that property to a Victoria address. Reviewed the plans; stated the limits of the project are from the intersection of Barton Road/Mt. Vernon to the easterly City limits; reviewed the project in detail, including the construction of retaining and garden walls; the property owners preferred to give 10 foot construction easements rather than fee title; a four foot sidewalk is to be constructed, with concurrence of Caltrans; it will be necessary to go onto certain private properties for grading purposes and some corrective drainage measures will be taken; space will be allowed along the slumpstone walls to provide for planting and an irrigation system; a curb and gutter will be installed across the Beckwith property; the $35,000 SANBAG Grant will cover the cost of sidewalk installation from Arliss Avenue to Grand Terrace Road; sidewalks will also be constructed on the southerly side from Honey Hill Drive all the way across; no sidewalks have been planned for the area between Palm and Preston; there will be sidewalk in front of the Civic Center, and sidewalk exists in front of Valley Bank; if Council prefers, sidewalk can be installed between Palm and Preston at this time for an approximate cost of $14,000-$15,000; the sidewalk will be meandering to go around some of the existing trees. Reviewed the plans for drainage and paving. The project is expected to begin in January or February of 1984. The City Engineer will investigate a discrepancy in the dollar amounts for the Beckwith property, as noted by Council. Page 9 - 10/13/83 Recess was called at 11:30 p.m. and reconvened at 11:37 p.m. with all member s present. Council requested consideration of installing a left turn lane at the intersection of Barton Road/Palm; this will be incorporated; replacing the blue dots will be included in the striping program; dots will also be placed to provide an area for bicycle traffic; Barton Road will be designed to minimize sheeting during rains. CC-83-284 Motion by Councilman Rigley, Second by Mayor Grant, to: (1) Approve the design concept for Barton Road as proposed; (2) Approve the various agreements negotiated between the City's acquisition agent and the property owners, with the agreement with Beckwith to be clarified on the discrepancy previously noted; (3) Accept the various deed and temporary construction easement documents; (4) Authorize the City Manager to sign the agreements; (5) Direct the City Clerk to record the grant deeds; and (6) Direct the Finance Director to disburse the funds to the various property owners in accordance with the agreements negotiated by the right-of-way agent. Following confirmation by the City Attorney that Councilman Petta would have no conflict of interest in voting on this matter, Motion No. CC-83-284 carried, ALL AYES. CHECK PROTECTOR/SIGNATURE EQUIPMENT The Finance Officer recommended purchasing this equipment to save the time taken to get two signatures on each check and as a safety factor to prevent forgery; the checks would continue to be issued only following Council approval of the check register; recommended using signatures of individuals who will be with the City for some length of time to minimize the need to change signature plates often. CC-83-285 Motion by Councilman Nix, Second by Councilman Petta to approve the purchase of the F & E Check Protector and Signature Machine and convert to a signature plate method of handling checks for a total cost of $2,226, with the funds to be allocated from the 6-30-84 Balance Forward to Line Item 10-4140-700, leaving an adjusted balance forward of $602,428. Following clarification that a policy is to be established whereby the Mayor is to initial all checks prior to being processed through the equipment, Motion No. CC-83-285 carried, ALL AYES. Councilman Petta stated he remembers the circumstances,when the need was shown for a building to house the fire engine. The County didn't want to expend funds, so they asked Mr. Zampese and Mr. DeBenedet if they would expend $10,000 for the building; for that, they received $100 per month, at a time when interest rates were 16-20%, which would not recover the interest if those funds were invested in a savings and loan association. These individuals did the County a favor; the discussions indicated the County would buy the building from them; no statements were ever made relative to a time element after which the County would have no obligation; Mr. Zampese and Mr. DeBenedet Page 10 - 10/13/83 were not aware of this clause. Stated these gentlemen now have a building for which they have no need; some unkind remarks were made at the Council table to two individuals who did the County and the City a favor by charging $100 per month on an investment of $10,000; had they invested that $10,000 in real estate, it would be worth a considerable amount of money at this time; feels Council owes Mr. Zampese and Mr. DeBenedet an apology. In discussion, it was noted that the County was paying rent on the property leased from Mr. Zampese and Mr. DeBenedet during this period, as well as the City paying $100 per month; felt these facts should be discussed with Mr. Zampese and Mr. DeBenedet, and that assistance could be given in negotiating with the County on this matter. Remarks made at the Council table were on an individual basis, and were not the action of Council; the action taken by Council was based on the issue presented, which was whether or not the City wished to purchase the building. Council felt no apology was necessary, since there was no intent to take advantage of the two individuals, and since the matter is between them and the County. Councilwoman Pfennighausen congratulated the City Manager on becoming a grandfather again; indicated he has requested a vacation leave. Motion by Mayor Grant, Second by Councilman Nix, ALL AYES, to approve t a vacation leave for the City Manager. ADJOURN The regular meeting adjourned at 12:30 a.m. The next regular meeting will be held October 27, 1983 at 5:30 p.m. Respectfully submitted, APPROVED: Mayor Page 11 - 10/13/83 PEMDING CITY OCT 2 6 1983 COIL APPROVAL CK REGISTER N0. 102783 p go Gil; MEN15KIlt r8i GRAND TERRACE PAGE NO. DEMAND/WARRANT REGISTER NO. 84-042 DATE 10/27/83 :HER PAYEE DETAIL OF DEMANDS PRESENTED WARRANT CHECK WRITTEN 0. DESCRIPTION ACCOUNTCHG'D INV NO. AMOUNT NO AMOUNT ETH ARMSTEAD LCC MEET.10/2/83,SETH 0-4120-270 39.20 LOCAL MILEAGE,SETH 0-4120-271 8.75 1598 47.95 ASTANCHURY BOTTLED WATER BOTTLED WATER,E.O.C. 0-4190-238 7112 8.50 BOTTLED WATER,C/M 10-4190-238 27115 17.50 BOTTLED ,NATER,FINANCE 10-4190-238 27114 22.00 BOTTLED WATER,COM.SVCS. 10-4190-238 27113 8.50 11599 56.50 COLTON, CITY OF W.W.D.SERVICES 10/83 21-4570-802 18659.49 P3837 18659.49 COLTON UNIFIED SCHOOL DISTRI COUNCIL MEET.9/8 8, 9/22 10-4110-242 90.00 PLAN.MEET.9/12/83 10-4801-242 25.00 11600 1l`.00 DEFERRED COMPENSATION PLAN DEF.COr1P.P/R END.10/7/83 10-2164-000 660.00 DEF.COMP.P/R END.10/7/83 10-2170-000 100.37 DEF.COMP.P/R END.10/7/83 10-4120-140 554.51 DEF.COMP.P/R END.10/7/83 10-4125-140 362.06 DEF.COMP.P/P END.10/7/83 10-4140-140 571.02 DEF.COMP.P/R END.10/7/83 10-4180-140 210.25 DEF.COMP.P/R END.10/7/83 13-4430-140 176.52 OEF.COMP.P/R END.10/7/83 21-4572-140 105.10 P3842 2739.83 + EMPIRE FENCE COMPANY FENCE BART.MV/ARLISS 11-4913-255 1500.00 REPAIR FENCE IN PARK 13-4430-245 225.00 11601 1725.00 i GRAND TERRACE LOCK & KEY LOCKS -KEYS WORD PROCESSI 10-4180-245 107.08 11602 107.08 HERTZ EQUIPMENT RENTAL RENT TRUCK,MAINT.STREETS 16-4900-240 203123 290.73 m GRAND TERRACE m PAGE NO. DEMAND/WARRANT REGISTER NO. 84-042 DATE 10/27/83 0 ER PAYEE DETAIL OF DEMANDS PRESENTED WARRANT CHECK WRITTEN DESCRIPTION ACCOUNTCHG'D INV NO. AMOUNT NO AMOUNT RENT BACKHOE,MAINT.STREETI6-4900-240 203192 231.44 11603 522.17 IPS SERVICES INCORPORATED STREET SAEEP.9/22/83 18-4908-255 3134 357.52 STREET SNEEP.9/20/83 18-4908-255 3133 491.59 STREET SNEEP.q/27/83 18-4g08-245 31U5 301.65 11604 1150.76 KICAK & ASSOCIATES STAFF ENGINEERING 10-4120-601 2265,22 GENERAL ENGINEERING 10-4170-250 2979..45 CABLE TV 10-4170-254 82.64 COORDINATION WITH PUBLIC 10-4170-255 746.30 CODIFICATION 10-417 0-602 198.00 BUILDING & SAFETY 10-4330-255 2419-010 PLANNING 10-4370-255 2647.80 COM.CENTER RESTROOMS 10-4592-600 269.80 PUBLIC WORKS/ENGINEERING 10-4610-255 103Q.20 ARCHITEC.BARRIER REMOVAL 11-4902-600 6.50 BART.RD.RECONSTRUCTION 16-4930-600 238,70 RESURFACE DEBERRY 18-4904-600 1456.80 LACROSSE/BARTON SIGNAL 18-4920-600 6105..00 WASTEWATER DISPOSAL 21-4572-250 93.00 WASTEWATER DISPOSAL 21-4572-601 5.30 11605 20543.81 ENG. SERVICES 9119-10/16/83 K MART #4432 JANITORIAL SUPPLIES C/H 10-4180-245 38190 51.47 11606 51.47 VIPGIL LIVELY CROSSING GUARD 9/26-10/1 17-4910-250 190.80 11607 190.80 + LUMA LINDA DISPOSAL TRASH PICK-UP C/H 10/83 10-4180-245 36.40 TRASH PICK-UP PARK 10/83 13-4430-245 36.40 11608 72.80 BARBARA MICHOWSKI MICRODATA SEM.10/11,MICH 10-4140-270 22.38 LOCAL MILEAGE,MICHOWSKI 10-4140-271 1.50 11609 23.88 m GRA14D TERRACE m PAGE NO DEMAND/WARRANT REGISTER NO. 84-042 DATE 10/27/83 CHER 40. PAYEE DETAIL OF DEMANDS PRESENTED WARRANT CHECK WRITTEN DESCRIPTION ACCOUNT CHG'D INV. NO. AMOUNT NO AMOUNT MOTOROLA,INC. iAINT.VHF/UHF RADIO 10&1110-4180-246 420567 100.00 11610 100.00 1983 PAINE WEBBER CASH FUND RF_TIRE.P/R END.10/7/83 10-2167-000 43.89 RETIRE.P/R END.10/7/83 10-4120-140 37q.88 RETIRE.P/R END.10/7/83 10-4125-140 248.04 RETIRE.P/R END.10/7/83 10-4140-140 322.68 RETIRE.P/R END.10/7/83 10-4180-140 144.04 RETIRE.P/R END.10/7/83 13-4430-140, 120.93 RETIRE.P/P' END.10/7/83 21-4572-140 72.00 P3841 1331.46 PEOPLE HELPERS INC REC.SVCS.q/26-10/8/83 13-4430-250 1119.22 11611 1119.22 BALANCE $19,825 PITNEY BOWES RENT POST.METER 10-4190-240 928134 31.40 RENT POST.IIMETER 21-4572-240 926134 31.41 11612 i 62.81 * 12/83-2/84 REVENJUE SHARING ADVISORY SVC REVENUE SHARING HANDBOOK 10-4140-210 85.00 116.13 SE.00 * SAN BDNO CO CENTRAL CR UNIOi` EMPLOYEES OED. P/R 9/23 10-2165-000 1457.29 P3836 1457.29 * EMPLOYEES DED. P/R 10/7 10-2165-000 1457.29 P3840 1457.29 * SAN BERNARDINO, COUNTY OF PRINTOUTS,PROPERTY INFO. 10-4120-249 245.92 11614 24E.92 * SAN BERNARDINOP COUNTY OF XEROX PAPER 10-4190-210 238.30 1161E 238.30 * m GRAND TERRACE m PAGE NO. DEMAND/WARRANT REGISTER NO. 84-042 DATE 10/27/83 CHER PAYEE DETAIL OF DEMANDS PRESENTED WARRANT CHECK WRITTEN �0. DESCRIPTION ACCOUNTCHG'D INV NO AMOUNT NO AMOUNT SHERIFF FLOYD TIDAELL LAVi ENFORCE.SVCS.10/83 10-4410-256 25998,00 3838 25998.00 SECURITY PACIFIC NAT'L BANK MEET.AYALA,ABA 23 8/30,ED10-4140-270 53.64 1161E 53.64 SIG14AL MAINTENANCE, INC. SIGNAL MAINT.(3) 9/83 16-4909-255 35120 199.23 REPAIR SIG.BART/MV 16-4909-255 39180 42.23 11617 241.46 SO. CALIF. EDISON COMPANY PARK LIGHTS (2) 9/28 13-4430-238 17.10 SIGNALS (2) ELECTRIC 9/8"16-4510-238 224.74 llbl8 241.84 SO. CALIF. GAS COMPANY GAS C/H 10/7/P3 10-4190-238 25.77 11615 25.77 SO. CALIF MUNICIPAL MEMBERSHIP,SCMAF 83/84 13-4a30-265 15.00 11620 15.00 SQUIRES LUMBER COMPANY HEDGE TRIMMER 10-4160-218 19987 40.68 DISCOUNT TNVOTCE 19987 10-4180-218 19987 4.07 11621 36.61 STOCKv4ELL R BINNEY PAPER CLIPS,PADS 10-4120-210 375263 2.91 PAPER CLIPS,PADS 10-4125-210 375263 2.40 LA6ELS,IL40EXES 10-4140-210 370937 4.51 COLUMNAR PADS 10-4140-210 372768 2.46 PEN REFILLS 13-4430-210 375263 6.04 INDEX CARDS 21-4572-210 3752b3 1.19 11622 20.01 TIGER SYSTEMS RENT STORAGE BIN 10/83 10-4110-240 100921 60.00 11623 60.00 GRAND TERRACE m M PAGE NO. DEMAND/WARRANT REGISTER NO. 84-042 DATE 10/27/83 tHER PAYEE DETAIL OF DEMANDS PRESENTED WARRANT CHECK WRITTEN rIO. DESCRIPTION ACCOUNT CHG'D INV NO. AMOUNT NO AMOUNT WESTERN EXTERMINATORS EXTERMINATE C/H 10/83 10-4180-245 25182 48.00 11624 4A..00 XEROX CORPORATION COPIER RENT 9/83 FINANCE 10-4190-240 953230 115.76 COPIER RENT 9/83 C/M 10-4190-240 953227 698.67 11625 814.43 ZAMPESE & DE BENEDET RENT C/H 11/83 10-4190-242 625.00 11626 625.00 * BANK OF AMERICA RECONVEYANCE, FLANAGAN, 16-4930-255 112.00 11627 112.00 * FORBES CAL FED ENTERPRISES W.W.D.REFUND,CAL FED 21-3114-000 119.00 11628 119.00 * SCOTT K. LOGAN REPAIR A/C & HEATING C/H 10-4180-255 55.00 11629 55.00 MCMASTER-CARR SUPPLY CO. MAN -HOLE COVER LIFTER 16-4900-220 232637 148.82 11630 148.82 i MtTAL CRAFT,INC. INVENTORY TAGS (500) 10-4180-246 190301 126.74 11631 126.74 SAFECO TITLE INSURANCE CO. RECONVEYANCE00 PARCELS, 16-4930-255 63.00 11632 63.00 y EDWARD NORRIS W.W.D.REFUND,NORRIS 21-3114-000 14.00 11633 14.00 + PHILLIP PAGE MAINT.SECURE PARK 10/3- 13-4430-245 73.70 11634 73.70 10/16/83 GRAND TERRACE u m PAGE NO. DEMAND/WARRANT REGISTER NO 84-042 DATE 10/27/83 ,CHER 40. PAYEE DETAIL OF DEMANDS PRESENTED DESCRIPTION ACCOUNTCHG'D INV NO. AMOUNT WARRANT CHECK WRITTEN NO AMOUNT ALMA VACCO W.W.D.REFUND,VA000 21-3114-000 7.91 11635 7.91 * G. VALENZUELA W.W.D.REFUND,VALENZUELA 21-3114-000 14.00 11636 14.00 * DOROTHY WISE W.W.D.REFUNDiwiSE 21-3114-000 5.81 11637 5.81 * PAYROLL PAYROLL END. 10/7/83 10-2161-000 1341.76 PAYROLL END. 10/7/83 10-2162-000 231.82 PAYROLL END. 10/7/83 10-2163-000 43.81 PAYROLL END. 10/7/83 10-2164-000 660.00 PAYROLL END. 10/7/83 10-2165-000 1457.29 PAYROLL END. 10/7/83 10-2167-n00 43.86 PAYROLL END. 10/7/83 10-2170-000 100.37 PAYROLL END. 10/7/83 10-4110-120 750.00 PAYROLL END. 10/7/83 10-4120-110 3063.56 PAYROLL END. 10/7/83 10-4125-110 2000.30 PAYROLL END. 10/7/83 10-4140-110 3154.84 PAYROLL END. 10/7/83 10-4180-110 1161.65 PAYROLL END. 10/7/83 13-4430-110 975.25 PAYROLL END. 10/7/83 21-4572-110 58n.65 0 7807.34 GRAND TERRACE m F] PAGE NO. DEMAND/WARRANT REGISTER NO 84-042 DATE 10/27/83 PAYEE WARRANT CHECK 0 ER DETAIL OF DEMANDS PRESENTED WRITTEN DESCRIPTION ACCOUNT CHG'D INV NO. AMOUNT NO. AMOUNT RITTEN 29380.21 REPAID 59450.70 ACCRUED .00 TOTAL 88830.91 RECAP BY FUND RE —PAID ARITTEK FUND 10 38760.76 15635.38 FUND 11 .00 1506.50 FUND 13 s 1272.70 1492.46 FUND 16 .00 1550.09 FUND 17 .00 190.80 FUND 18 .00 8.712.56 FUND 21 191117.24 291.62 I CERTIFY THAT, TO THE BEST F MY KNOWLEDGE, T E AFOR LISTED CHECKS OR PA MENT OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSA Y AND PPPROPRIATE EXP NDITU ES FOR THE OPERATION OF THE CITY. EDW RD LARK FINANCE & ADMINISTRATIVE SERVICES OFFICER Date S AF REP&RT C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: 10-26-83 AGENDA ITEM NO. SUBJECT: League of Cities Election Seminar The League of California Cities is sponsoring a City Clerks Election Law Seminar in Monterey -November 30 to December 2. These are scheduled to coordinate with municipal elections which are held on even -numbered years. I have discussed the November 1984 Election with the Registrar of Voters, and have been advised that I will still be responsible for handling the major duties of the election, even though it has been consolidated with the Statewide November General Election. Therefore, this seminar will be of extreme importance, in order to prepare for that election relative to the legal aspects and changes which have taken place since 1982. The estimated cost for this seminar is: Round Trip - Airline $148.00 Transp, to/from Ontario 12.00 Airport to Hotel & Return 4.00 Registration 75.00 Hotel (sharing room) 90.00- Food 80.00 409.00 Funds are available and have been approved in the FY 1983-84 City Clerk's Travel Budget. STAFF RECOMMENDS THAT COUNCIL: AUTHORIZE THE CITY CLERK TO ATTEND THE LEAGUE OF CITIES CITY CLERKS - ELECTION SEMINAR IN MONTEREY NOVEMBER 30 TO DECEMBER 2. me LEAGUE OF CALIFORNIA CITIES *,jITY CLERKS ELECTION LAW SEMINAR NOVEMBER 30-DECEMBER 2, 1983 HYATT DEL MONTE, MONTEREY PRELIMINARY PROGRAM Wednesday, November 30 9:30 a.m.-5:00 p.m. Registration 10:30 a.m.-12:00 noon I. Concurrent "Early Bird" Session_ Informal discussion for City Clerks conducting their first election II. Non -Election Computer Applications in the City Clerks Office 1:00 P.M. OPENING GENERAL SESSION Keynote Address - March Fong Eu, Secretary of State, California (invited) What's New in Election Law What the Future Holds For Elections Administration Questions and Discussion 5:30-6:30 p.m. Reception Thursday, December 1 9:00 a.m. GENERAL SESSION Election Planning and Procedures - A "Walk" Through the Election Calendar Conflict of Interest: The Mechanics 12:30 p.m. GENERAL LUNCHEON Politics at its Finest 2:00 p.m. GENERAL SESSION Campaign Reporting * The Regulated * The Regulators 3:45 p.m. CONCURRENT SESSIONS I. Initiative, Referendum and Recall II. Consolidating Elections: Pro and Con 6:00-7:00 p.m. No Host Reception -3- Friday, December 2 M 8:30 a.m. 12:30 p.m. GENERAL SESSION * Absent Voters: Strategies For Handling * Computers in Elections * Candidate Briefing and Media Relations * Open Discussion CLOSING LUNCHEON - 4 - 0 CITY: '0 LEAGUE OF CALIFORNIA CITIES CITY CLERKS ELECTION LAW SEMINAR NOVEMBER 30-DECEMBER 2 HYATT DEL MONTE, MONTEREY ADVANCE REGISTRATION (THIS FORM IS FOR CONFERENCE REGISTRATION NOT HOTEL RESERVATIONS) Enter below first and last name and official title as they should appear on the conference badge and registration cards. Please indicate your spouse's name if he/she will attend. NAME TITLE SPOUSE'S NAME WILL THIS BE THE FIRST ELECTION YOU WILL BE CONDUCTING? YES NO/ % Number of Registration Fees: City Officials at $75.00 each = $ TOTAL = $ ENCLOSED PLEASE MAKE CHECK PAYABLE TO: LEAGUE OF CALIFORNIA CITIES METHOD OF PAYMENT: City Check/ / Personal Check/ / (PLEASE NO PURCHASE ORDERS) NOTE: PAYMENT MUST ACCOMPANY THIS FORM TO PROCESS THE ADVANCE REGISTRATION Registration receipts will be sent to address indicated below: Name• Title• Address: City• Zip: DEADLINE FOR ADVANCE REGISTRATION IS NOVEMBER 18, 1983 ATTENDANCE QUESTIONNAIRE We plan to send officials to the City Clerks Election Law Seminar in Monterey (please indicate number) but we do not wish to register in advance. (No commitment to attend is implied.) CITY:_ PLEASE RETURN TO: LEAGUE OF CALIFORNIA CITIES CONFERENCE REGISTRATION OFFICE P.O. BOX 7005 LAFAYETTE, CA 94549 - NOT LATER THAN NOVEMBER 18, 1983 - SZ7AFF REPQRT C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: 10/26/83 AGENDA ITEM NO. E�C,— Date: 10/21/83 SUBJECT: Budget Transfer Request for Legislative Service Subscription The City has a complete set of West's Code Books, and subscribes with West Publishing Company to keep the books current, which includes the California Code Annotated, the California Legislative Services, and the California Court Rules pamphlet. These books, although kept in my office, are used almost on a daily basis by all Staff. The cost for these publications has previously been charged to non -departmental; therefore, I did not include this item in my 1983-84 budget appropriation; unfortunately, it was not included in any of the budget. The City Manager and the Finance Officer have requested this item be a part of the City Clerk's budget, to ensure the cost will always be appropriated. Staff Recommends That Council AUTHORIZE THE TRANSFER OF $550 FROM THE 6-30-84 BALANCE FORWARD TO LINE ITEM 10-4125-210, OFFICE EXPENSE, TO COVER THE COST OF THE SUBSCRIPTION SERVICE WITH WEST PUBLISHING COMPANY, LEAVING AN ADJUSTED BALANCE FORWARD FOR JUNE 30, 1984, OF $560,880. ME:id Enclosure: Letter from West Publishing Company �4 Y West Publishing Company • 50 W. Kellogg Blvd., P.O. Box 3526, St. Paul, MN 55165 Tel: 612/228-2500 D. L. DEGENARO J R. DUNLAY Manager. Accounts Rece,vabie Dept J A. GULDAN H. R. HINTERTHUER G. L. HOLMSTROM R D MARBLE M.A.ZELLNER Sune'.'so's May 26, 1983 City of Grand Terrace MY RNA ERWAY 22795 Barton Rd Grand Terrace CA 92324 9-379-415 CITY OF GRAND TERRACE Dear Ms Erway Thank you for your May 12 letter. A copy is enclosed for your convenience. Also enclosed is a specially prepared cumulative monthly invoice past -due reminder totaling $65.00. This past -due balance on your account, as explained in our earlier letter, is the annual renewal charge for your subscription service to California Legislative Services. This renewal charge covers all Legislative Service pamphlets forwarded to you between April 1, 1983 and March 31, 1984. Because the charge covers several shipments of books rather than one individual shipment, a shipment notice was not forwarded to you explaining the charge. To answer your other question, at this time, we show subscription services on your account for the California Code Annotated, California Legislative Services, and the California Court Rules pamphlet. The 1983 esitmated upkeep costs for your California Code Annotated for 1983 totals $505.00 while the Legislative Service was $65.00 and the Court Rules Pamphlet is approximately $12.00. These prices do not include transportation and handling charges, California State Sales Tax, if applicable, or price increases, however, it will give you an idea of approximately how much it is costing you to keep your books completely current. Please keep in mind also that these are law books and without this upkeep service, the books become virtually useless. The upkeep service keeps the attorneys using these books completely abreast of all new laws which are being passed in your State Legislature. If we can be of any further help to you, please feel free to contact us. Your help in seeing that the $65.00 open charge on the account is paid, will be appreciated and we look forward to hearing from you. A postage paid reply envelope is enclosed for your use. Sincerely Margaret A Clarkin M75B A'—r Cu'�. HE CA I.AI,I UEf,A,-Tf iN7 1•rtptfAt.IK,r. Et. 22P 2"-1 i�Erf COMM19SION(soAND COMMITJEE COUNCIL MEETING DATE: October 269 1983 OCT /, 61983 REPORTS :r COUNCIL AGENDA ITEM Ig DATE: Oct.20919E COMMISSION/COMMITTEE• Parks & Recreation Committee `/,-?6!j SUBJECT: Weekend and Holiday maintenance of Terrace Hills PROBLEM: Facts: ALTERNATIVES: SOLUTION: Community Park First request and report to Council dated April 4, 1983 No action! The weekend and holiday maintenance of Terrace Hills Community Park must.be sustained in order to provide a level of cleanliness and orderlieness for our Citizens. The is currently no paid person or staff responsible for opening, closing, maintaing the rest room facilities and picking up trash. litter, cleaning the barbeques and the picnic areas. I no longer will be able to continue performing these tasks on weekends and holidays. No acti let the Park go on it's oven during those times Hire erson or persons at minimum daily wage scale or a flat �50-00 per week at $2,600.00 per year. This to be taken from the remaining money that was budgeted for the Park Maintenance for FY 83-84 in which approximately $4,000.00 was saved due to the reduced fee charged by the current landscape Maintenance Contract. No neccesity for taking funds for unbudgeted money. Immediately make arrangements for the Community Services Director to investigate conditions involving the employing person or persons to perform this work and come before the Council with an estimated cost for the balance of FY 83-84. REQUESTED ACTION TO BE TAKEN BY COUNCIL AND/OR STAFF: As noted above 4-If" i 2 ()19E-3 GRAw -TL P, RH i ; t_. City of Grand Terrace Historical & Cultural Activities Committee Z4P1r_ CP Minutes of October 1, 1983 Meeting CGUN,1L QCr2 AGC�„Jq_ JTFg,� q 83 The meeting was called to order at 7 PM by Secretary Hannah Laist r The meeting was held at the Red Carpet Realty Conference Room. Those present were Ann Petta, Barbara Bayus, Betty Duarte, Irene Mason and Hannah Laister. Linda Pue of the Grand Terrace Theater group was also present. Minutes of the September 12th meeting were read and corrected as follows: Treasurer's report should have read $5.00. The packing house is owned by a Riverside packing company, not Riverside Packing Company. Irene visited the Riverside Library, not called. The minutes were accepted with the corrections as noted. Treasurer's report was : $5.00 in the treasury; budget at 8/31 shows that $145.00 has been spent this year on flyers for the City motto contest, flyers forupcoming Country Fair, and one old bill from Accent Printing for the April Art Fair. Ann will call Art Thiede about completing the heading pages he had started for the scrap books we are keeping. If he will not complete, we would like to find someone else to do this job. The City anniversary will be the 17th of November. Betty and Ann questioned the wording in the newspaper about the Committee providing food and drink. The Committee will arrange and serve but cannot afford to provide. Betty presented the Committee with an enlarged copy of the check for the purchase of the land for the new civic center for us to keep with our historical papers. Ann presented the Committee with the program for the Chamber of Commerce dinner and dance of October 1st. Ann reported that she has 19 tapes from old timers in the area. She will now investigate the elementary school as a possible source for further tapes. Ann was presented with some of the hardware from the Community Center when it was replaced. The Committee will save for display and also try to find out how old it might be. The Country Fair was discussed. Linda Pue said that the Theater group would like to have a table. They also want to put on skits, demonstrate make-up, etc. They wanted to do this every half hour but the Committee decided that this would be too often and take away from some of the other activities. The theater group will now have approximately five demonstrations. They also offered antique cars to parade with banners advertising the Fair. Since B^ rba ra only received about 24 entries, all members will distribute flyers to anv places that can be thought of. We will have a short meeting on Tuesday November lst to finalize preparations. Ann will contact the other City committees to ask for their support. ti ocI ; �F RAND Tc,-zRArt October 10, 1983 Page #2 New business: Linda Pue of the Theater Group gave a report to the City Council on the new theater committee. Under their goals, they have again men tioned "cultural and musical recreation" and Performing arts". The Committee would like this clarified as we have gone through this before and Council agreed that this Committee would only be giving up the theater. We would also like to ask the City Council if it is permissible for us to ask entrants in the Country Fair for a small donation for their table which we would put back into our budget to help defray costs of putting the fair on. There were several questions asked of the Council at the last meeting and so stated in our minutes. We are unsure of whether the Council approved these or not such as the removal of Art Theide from the Committee, using the Red Carpet Conference Room for meetings, length of Committee memberships, etc. It was agreed by the Committee that we w,-)uld list questions such as these on a separate sheet of paper and ask the Council to act upon such questions separately. The meeting was adjourned at 9:05 PM. Respectfully Submitted, Hannah Laister, Secreta ry October 10, 1983 Questions for the City Council's consideration. 1. Can the Committee ask for a small donation from participants in the Country Fair? 2. Has disposition been made concerning the membership of Art Theide? 3. Is there a time limit on how long any one person can serve on the Committee? 4. Is it permissible for the Committee to meet at the Red Carpet Realty Conference Room? .1AWor, G ranJ Terrace Histical &Cultural Activities Conttee E'% Minutes of Meeting of October 17, 1983 �oU OCT ) 67983 N'Ck '4G4,�q / A special meeting was held at the home of Chairman Barbara Mathews to %G sP g discuss the By-laws of the new theater group. Those present were Barbara Bayus, Ann Petta, Irene Mason, Barbara Mathews and Hannah Laister. The meeting was called to order at 7:45 PM. First order of business: It was learned that in order to have our questions answered by the City Council, a Commission & Committee Reports form must be filled out rather than listing questions on a separate sheet as discussed at the last meeting. There followed a discussion of the by-laws of the new theater group. Barbara read from the Council meeting minutes of March 24, April 14, and May 12 the discussion of the theater group. Commission and Committee reports were prepared on this subject and also on the questions we had at the last two meetings. The Chamber of Commerce has again requested a short history of the City of Grand Terrace which the Committee will work on. The next regular meeting will be November 7th at the Red Carpet Realty Conference Room at 7 PM. This item was omitted from the minutes of the October loth meeting. There will be a short meeting on November 1st at the Red Carpet to discuss final preparations for the Country Fair. The meeting was adjourned at 9:30 PM. Respectfully submitted, Hannah Laister, Secreta ry rt' :'NLI TLK;'ti.C:l COMMISSION SAND COMMIT*.E REPORTS OCT 2 19S3 COUNCIL MEETING DATE: 10/27/83 DATE: 10/18/83 jCQUNCIL AGENDA ITEM # COMMISSION/COMMITTEE: Historical & Cultural Activities Committee % c SUBJECT: Art Thiede PROBLEM: Facts: At the September 12th meeting of the Committee, it was voted to drop Mr. Thiede from the Committee for inactivity for 10 months. ALTERNATIVES: SOLUTION: REQUESTED ACTION TO BE TAKEN BY COUNCIL AND/OR STAFF: It is requested that the Council take the necessary steps. C-()MM19SION "'AND COUNCIL MEETING DATE: 10/27/83 CO*MMIT'OEE REPORTS OCT 2 6 1983 COUNCICMENDA 1TEM 7F AC(,) DATE: 10/18/83 COMMISSION/COMMITTEE: Historical & Cultural Activities Committee SUBJECT: Theater on the Terrace By -Laws, Article II: Objectives, Sections A & B PROBLEM: Facts: The City Council agreed at the May 12th meeting, page 5 of the Council minutes, that it was just the formation of a theater group and was not to affect any of the duties and responsibilities of the Historical & Cultural Activities Committee regarding cultural goals. In regard to objectives in the by-laws of the Theater on the Terrace, we are questioning the wording on page I, Article II, Sections A & B. The words are "performing arts" in Section A, and "promoting community involvement and participation in cultural & muscial recreation" in Section B. We feel that this group is duplicating the efforts and objectives of the Historical & Cultural Activities Committee and that it is too broad a scope for a theater group. The by-laws of the theater group do not appear to reflect what the Council agreed to on May 12th. The reason the Committee is concerned ALTERNATIVES;is that since we are a permanent City Committee, it seems advisable that we etain the performing arts, with the exception of the theater, until such time as it may be advisable to transfer this function to an established group. SOLUTION: The theater group by-laws should reflect what the City Council agreed to on May 12, 1983. REQUESTED ACTION TO BE TAKEN BY COUNCIL AND/OR STAFF: We would ask the Council to clearly delineate our duties and the duties of the theater group. THEATRE ON THE TERRACE BYLAWS Article I Name Article II Objectives Article III Membership Article IV Dues Article V Board of Directors Article VI Nominating Committee Article VII Elections Article VIII Meetings Article IX Castings Article X Annual Audit Article XI Amendments Article XII Standing Rules Y ARTICLE I - NAME The name of this organization shall be Theatre on the Terrace, a non-profit organization. ARTICLE II - OBJECTIVES The objectives of this organization shall be: Sec. A. To provide a stage for performing -a-rts by Grand f Terrace residents for Grand��ce residents v�capt � primarily, but also welcoming �-aiiy outside support. IN 6*4 r Sec. B. To utilize local talent in all areas of theatre, promoti community involvement and participation P„MvK1T1 A40 tin cultural and musical recreation fob all ages] (14 E �R�Nt$M&* Sec. C. To be creative qnd have freed-om to attempt untried P fields as well as tried -and true productions. ARTICLE III - MEMBERSHIP Sec. A. Membership shall be open to adults of eighteen years of age or over who are willing to subscribe to the objectives and abide by the rules of this organization. Sec. B. A member shall be considered a Probationary Member until he has participated actively in the organization and upon attending four (4) consecutive general meetings. At this time he must be voted into membership, by a majority of members present at a general meeting, as an Active Member. Sec. C. A Junior Membership may be awarded, by a two-thirds vote of the total Board of Directors, to any individual under the age of 18 who has contributed his time, efforts and talents in a manner that is deserving of recognition. M F: THEATRE ON THE TERRACE BYLAWS Article I Name Article II Objectives Article III Membership Article IV Dues Article V Board of Directors Article VI Nominating Committee Article VII Elections Article VIII Meetings Article IX Castings Article X Annual Audit Article XI Amendments Article XII Standing Rules ARTICLE I - NAME The name of this organization shall be Theatre on the Terrace, a non-profit organization. ARTICLE II - OBJECTIVES The objectives of this organization shall be: Sec. A. To provide a stage for performing arts by Grand Terrace residents for Grand Terrace residents primarily, but also welcoming any outside support. Sec. B. To utilize local talent in all areas of theatre, promoting community involvement and participation in cultural and musical recreation for all ages. Sec. C. To be creative and have freedom to attempt untried fields as well as tried and true productions. ARTICLE III - MEMBERSHIP Sec. A. Membership shall be open to adults of eighteen years of age or over who are willing to subscribe to the objectives and abide by the rules of this organization. Sec. B. A member shall be considered a Probationary Member until he has participated actively in the organization and upon attending four (4) consecutive general meetings. At this time he must be voted into membership, by a majority of members present at a general meeting, as an Active Member. Sec. C. A Junior Membership may be awarded, by a two-thirds vote of the total Board of Directors, to any individual under the age of 18 who has contributed his time, efforts and talents in a manner that is deserving of recognition. shall be for one year and will entitle This membership said individual to enjoy all the privileges of member- ship except voting and holding office. 1. The Board of Dir when rdeemed lnecessary byselect a the Representative, General Membership. 16 2. The Junior Representative shall aofleast years 8 Y ages and years of age, but not over 1t all general meetings. shall have voting privileges a 3, The Junior Representative shall morevthan sere a otwo ((2) year term, and shall not serve consecutive terms. Sec. D. All members shall pay regular dues- see.dues. 1• Junior Members shall be exempt from paying ARTICLE IV - DUES Annual dues shall be an amount determined by the general member- ship, before the beginning of each new fiscal year. ARTICLE V - BOARD OF DIRECTORS overning body of the The Board of Directors shall act as the g Chairman organization. The Board will consist of Chairman, y, Treasurer, Artistic Director and four (4) Pro -Tim, Secretar members at large. Sec. A. Chairman of the organi- 1• Shall preside at all meetings zation. cittee 2. Shall appoint all chairmen anandoStandingmRuless as prescribed by the By and such others as may be needed. Sec. B. Chairman Pro-Tem 1• Shall serve as Plays Committseinhthemabsence 2, Shall preside at all meeting of the Chairman. 3, Shall appoint two (2) Board members to the Nominating Committee. Sec. C. Secretary 1. Shall keep minutes of all meetings. 2. Shall conduct all corespndence as directed by the Board of Directors. 3. Shall maintainfile f all correspondence an records of Theatre 4• Shall notify Board members of Board meetings one week in advance of such meetings. al 5. Shall be responsible for notifyinartheegenner membership of any change of reg 6. Shall record attendance at Board atecord of 7. Shall keep a permanent and sep laws and all additions and/or changes to the By Standing Rules. 8. Shall n ifv the Board of the third abw- -e from a Dnard meeting a Board member on the occasi of that absence. Sec. D. Treasurer 1. Shall maintain all financial records and funds of Theatre on the Terrace. 2. Shall issue and sign all approved checks in conjunction with selected members of the Board. 3. Shall give a financial report at all Board and Membership meetings. 4. Shall make financial records and audits available to the general membership. 5. Shall prepare all financial records for the annual audit at the end of the fiscal year. 6. Shall accept all monies from and issue receipts to authorized chairmen only. 7. Shall honor only those bills which are duly authorized. 8. May not serve as box office chairman. Sec. E. Artistic Director Takes responsibility for all major decisions that involve the stage. ARTICLE VI - NOMINATING COMMITTEE Sec. A. A Nominating Committee shall consist of five (5) Active Members in good standing to nominate candidates for the Board. 1. Two (2) Committee members shall also be Members of the Board, chosen by the Chairman Pro-Tem. 2. Three (3) Committee members shall be Active Members selected by the Genereal Membership. Sec. B. Consent must be obtained from candidates prior to nomination. Sec. C. Members of the Nominating Committee may accept nominations to the Board. Sec. D. The members of the Nominating Committee shall be announced at the September general meeting. ARTICLE VII - ET-ECTIONS Sec. A. Nominations shall be announced at the October general meeting to be voted on by all Active General Membership at that time. 1. A majority of the vote is required to elect the Board. 2. A Plurality vote is sufficient to elect the Board members at Large. Sec. B. Only Active Members in good standing are eligible to vote. Sec. C. All members of the Board shall be elected for a term of two (2) years. Sec. D. Board of Directors shall take office at the annual meetings. ARTICLE VIII - MEETINGS Sec. A. The November general meeting shall be considered the annual meeting. Sec. B. Regular member meetings shall be scheduled monthly on the third Thursday unless otherwise ordered by the Chairman of the Board. 1. Those Active members present shall constitute a quorum. 2. Regular meetings shall be open to the general public unless re- stricted by the Chairman of the Board. Sec. C. Board Meetings shall be scheduled monthly at a time and place determined by the Board of Directors. 1. Five Board members shall constitute a quorum. . r.R"1+ICL.P D, - U STI'iC A cast member must become a paid -up member f Theatre on the Terrace within two weeks after being cast unless excused by the Board of Directors. A director cannot cast himself in a leading role. All casting shall be open to the public. Sec. A. Sec. B. Sec. C. ARTICLE X - ANNUAL AUDIT The Board of Directors shall arrange for an annual audit of the organization's financial accounts at the end of the fiscal year. The fiscal year of Theatre on the Terrace shall be from November 1st through October 31st. ARTICLE XI - AMENDMENTS Amendments to these Bylaws may be made by the Active Membership by a two-thirds majority of the votes cast at a regular meeting, providing that all members have been notified in writing of such proprosed amandments at least 72 hours in advance. ARTICLE XII - STANDING RULES The Active Membership may adopt Standing Rules to govern the operation of the organization, provided they are not contrary to the Bylaws, at any regular meeting by a majority of the votes cast. These rules will stand until amended or rescinded by the Active Membership at a regular meeting by a two-thirds majority of the votes cast or, within 48 hours notice, a majority of the votes cast. Any Standing Rule may be suspended for a specific period of time by the Active Memebership by a majority vote without notice at a regular meeting. COMMISSION 'AND COMMITT4E REPORTS 501A COUNCIL MEETING DATE: 10/27/83 OCT 4 G 1983 DATE: 10/18/83 COUNCIL AGENDA ITEM I COMMISSION/COMMITTEE: Historical & Cultural Activities Committee SUBJECT: Money PROBLEM: Facts: ALTERNATIVES City Council stated that they should not intervene with the Theater Group objectives and by-laws since they are not a City Committee. Since City money is being distributed and their by-laws conflict with those of an established committee, we feel there should be a re -wording of Sections A & B of the Theater group by-laws. SOLUTION: This conflict should be resolved before the money is released to the Theater group. REQUESTED ACTION TO BE TAKEN BY COUNCIL AND/OR STAFF: Would City Council please resolve this conflict. COMMISSION'tAND COMMITTEE REPORTS OCT 2 61983 COUNCIL MEETING DATE: 10/27/83 COUNCIL' AGENDA ITEM 9; DATE: 10/18/83 ycC�� COMMISSION/COMMITTEE: Historical & Cultural Activities Committee SUBJECT: Donations at Country Fair PROBLEM: Facts: The Committee would like to ask for a small donation from the participants in the Country Fair to be put back into our treasury to offset some of the costs of putting on the fair. ALTERNATIVES• SOLUTION: REQUESTED ACTION TO BE TAKEN BY COUNCIL AND/OR STAFF: Would the Council please rule on this item. COMMISSION COMMIT*.E REPORTS OCT 2 6 iagi C4�J COUNCIL MEETING DATE: 10/27/83 COUNCIL AGENDA ITEM # DATE: 10/18/83 COMMISSION/COMMITTEE: Historical & Cultural Activities Committee SUBJECT: Red Carpet Realty Conference Room PROBLEM: Facts: The Committee feels that we need a new meeting place as the E. O. C. Room has no air conditioning/heat and most of the time, there are no chairs available. The Red Carpet Conference Room has been offered to the Committee. ALTERNATIVES: SOLUTION: REQUESTED ACTION TO BE TAKEN BY COUNCIL AND/OR STAFF: Will the Council please approve of this generous offer. *NQCOMMITTEE REPORTS 6.OMM19SION OCT 2 61983 COUNCIL MEETING DATE: 10/27/83 _ COUNCIL' AGENDA ITEM # yC Ly DATE: 10/18/83 COMMISSION/COMMITTEE: Historical & Cultural Activities Committee SUBJECT: Time Limit for Service on this Committee PROBLEM: Facts: The Committee feels that there should not be a limit on how long any one person may serve (8 years). They should be allowed to serve as long as they are willing to help. Two of our people are originals going back to the beginning in 1979. Their terms of office will be up next June. Can there be exceptions to the rules due to circumstances, such as getting good members. It has taken this much time to really get a working committee and we are now beginning to accomplish some of our goals. ALTERNATIVES: SOLUTION: REQUESTED ACTION TO BE TAKEN BY COUNCIL AND/OR STAFF: Will the Council please make a decision on this matter. CITY OF GRAND TERRACE NO. 01-02-79 POLICY MANUAL Issue 5 Page 2 of 4 C. Terms of Appointments The following provisions pertain only to members and associate/alternate members of those Commissions established by the City Council. 1. Unless prescribed by statutory requirements, no appointment shall exceed four years in length. 2. The terms of office shall be staggered so that one-half of the members terms shall expire on June 30th of even numbered years. 3. Terms shall expire on June 30 of the appropriate year, and subsequent new terms shall begin July 1 of that year unless otherwise specified by the City Council. 4. In an emergency an unscheduled vacancy may be filled by an Acting Appointee," but a final appointment cannot be made until at least ten working days after a "Notice of Unscheduled Vacancy on Board, Commission, or Committee" has been posted. 5. All final appointments shall be made for either a full term or completion of an unexpired term. 6. Any appointment to fill an unexpired term of office shall expire on the normal date of the appointee being replaced. 7. Members of Commission who have served two consecutive full terms may not be reappointed to that Commission for a period of two years. 8. All Commissions shall elect a chairperson and vice -chairperson at the first meeting in July of even -numbered years, and he/she shall serve for a period of two years. 9. Chairpersons shall have the right to monitor the participation and attendance of appointees. In cases where the chairperson deems advisable, these cases shall be reviewed with City Staff and/or City Council. D. Qualifications for Appointment 1. Appointees by the City Council shall be residents of the City of Grand Terrace. 2. Associate members without voting privileges may consist of owners and/or operators of businesses within Grand Terrace and appropriate technical experts. 3. Specific qualifications, if any, for each Commission shall be set by the City Council. TO: GRAND TERRACE CITY COUNCIL AVk FROM: CRIME NVENTION COMMITTEE SUBJECT: MINUTES OF AUGUST 15, 1983 MEETING Members Present: GARY CARNES (Acting Chairman) JOE RAMOS JIM HODDER Visitors Present: SUSAN CRAWFORD The meeting was called to order at 7:05 P.M. OCT 2 G 1a�� AGE; I A ITEM ;F 7 The Committee continued to explore possible programs in which the Committee could become involved. Discussed were a Rape Prevention Seminar, Burglary Prevention Program, (residential and commercial), Victim - Assistance Program, and newsletter in Sewer Bill Mailing. The possibility of obtaining a map and to "Pin Pointing" neighborhood watch signs was discussed as well as marking the location(s) of recent criminal activity. Also discussed was the presentation of Youth Crime Prevention programs to primary school children geared to different age groups. The Committee then listed in order of priority the following programs as worthy of immediate attention and follow-up: 1. Provide loans to the public of etching pencils for personal property identification. 2. Query the State Attorney General for an agenda of monthly activities sponsored by the Attorney General. 3. Query Detective Fink about Burglary Prevention/Pape Prevention Programs sponsored by the Sheriff's DeDartment. 4. Reactivate the Neighborhood Watch. �. Query handy �lctein r"�?ardln,, how r.;UcY wa� GU!:�"'eted `'or ,rime _ r� ✓Pr, i Jr. C 'miil� eF Ob' 1 121�' mrnie-- • -,r uch activit1e- EMERGENCY OPERATIONS COMMITTEE OCT 2 61g83 September 15, 1983 Minutes COUNCIL AGENDA ITEM # / e The regular meeting of the Emergency Operations Committee, Grand Terrace, was held at the City Hall E.O.C. Conference Room, 22795 Barton Road, on September 15, 1983 at 7:00 p.m. MEMBERS PRESENT: Mike Harris, Chairman Roberta Fulton Vic Pfennighausen STAFF PRESENT: Tom Coyle, Administrative Assistant The following action was taken by the committee: 1. Citrus Belt Division, League of California Cities has rescheduled the "Seismic Safety" meeting to Thursday, September 29, 1983. Mike Harris, Vic Pfennighausen, and Roberta Fulton will attend. Roberta's husband may want to accompany and if so, will pay own way. 2. Tom Coyle submitted rough draft of plan for continuity of civil authority in case of emergency. 3. Don Minesinger presented rough draft of plan for reaction in case of medical emergency. 4. Committee discussed budget requests to be forwarded by Tom Coyle for FY 84-85. 5. General discussion of job assignments took place. The next Emergency Operations Committee meeting will be Thursday, October 20 at 7:00 p.m. Respectfully submitted, EMERGENCY OPERATIONS COMMITTEE Mi -a--Harris.- Chairman H":TC:10 M n OCT 2 6 M3 City Council City of Grand Terrace COUNCIL AGENDA ITEM Z Theatre On The Terrace Grand Terrace, California October 20, 1983 We are presenting to you a copy of our Bylaws, which have been reviewed and approved by our general membership. Also being submitted is our Board of Directors Roster and a copy of our 1984 Season Schedule as of this date. Please review these papers for your approval. We would appreciate clarification as to what is needed to be legally organized, in order that we may withdraw sane of the funds you have so generously alloted us. It has become necessary to do so with the first production underway. We would like also to request that the necessary steps to became a non- profit organization be handled through the council and it's attorneys. Thank you for all your co-operation and assistance in these matters. Sincerely, (�� l Bob Magnusson ly"' Chairman Theatre on the Terrace THEATRE ON THE TERRACE 1984 SEASON SCHEDULE January 14, 15, 21 and 22 "THE HASTY HEART" by John Patrick March 24, 25, 31 and April 1 "TWO OR THREE ONE ACT PLAYS" May 19, 20, 26 and 27 OPEN August 18, 19, 25 and 26 OPEN The 1984 productions of Theatre on the Terrace are to be performed for Saturday Matinees, Saturday Evenings and Sunday Evenings presented at the Grand Terrace Community Center. M THEATRE ON THE TERRACE BOARD OF DIRECTORS CHAIRMAN Bob Magnusson 701 S. "K" Street San Bernardino, Ca. 92410 Phone: 885-7612 CHAIRMAN PRO-TEM Charley Shaw 540 N. Penn. Avenue Colton, Ca. 92324 Phone: 825-3659 TREASURER Arthur Padilla 841 Edgehill Drive Colton, Ca. 92324 Phone: 825-5679 SECRETARY Linda Pue 23008 Hampton Court Grand Terrace, Ca. 92324 Phone: 783-2156 ARTISTIC DIRECTOR Kenneth Seipp 22168 McClarren Grand Terrace, Ca. 92324 Phone: 783-0379 MEMBERS AT LARGE (4) Koleta Green 22819 DeBerry Grand Terrace, Ca. 92324 Phone: 824-3634 Sharon Pokracki 23045 Hampton Court Grand Terrace, Ca. 92324 Phone: 783-4112 Mark Williams 22303 Ladera Street Grand Terrace, C. 92324 Phone: 783-1165 Angie Parson 22265 Mavis Grand Terrace, Ca. 92324 Phone: 783-3627 r F] THEATRE ON THE TERRACE BYLAWS Article I Name Article II Objectives Article III Membership Article IV Dues Article V Board of Directors Article VI Nominating Committee Article VII Elections Article VIII Meetings Article IX Castings Article X Annual Audit Article XI Amendments Article XII Standing Rules ARTICLE I - NAME The name of this organization shall be Theatre on the Terrace, a non-profit organization. ARTICLE II - OBJECTIVES The objectives of this organization shall be: Sec. A. To provide a stage for performing arts by Grand Terrace residents for Grand Terrace residents primarily, but also welcoming any outside support. Sec. B. To utilize local talent in all areas of theatre, promoting community involvement and participation in cultural and musical recreation for all ages. Sec. C. To be creative and have freedom to attempt untried fields as well as tried and true productions. ARTICLE III - MEMBERSHIP Sec. A. Membership shall be open to adults of eighteen years of age or over who are willing to subscribe to the objectives and abide by the rules of this organization. Sec-. B. A member shall be considered a Probationary Member until he has participated actively in the organization and upon attending four (4) consecutive general meetings. At this time he must be voted into membership, by a majority of members present at a general meeting, as an Active Member. Sec. C. A Junior Membership may be awarded, by a two-thirds vote of the total Board of Directors, to any individual under the age of 18 who has contributed his time, efforts and talents in a manner that is deserving of recognition. M n This membership shall be for one year and will entitle said individual to enjoy all the privileges of member- ship except voting and holding office. 1. The Board of Directors shall select a Junior Representative, when deemed necessary by the General Membership. 2. The Junior Representative shall be at least 16 years of age, but not over 18 years of age, and shall have voting privileges at all general meetings. 3. The Junior Representative shall serve a one (1) year term, and shall not serve more than two (2) consecutive terms. Sec. D. All members shall pay regular dues. 1. Junior Members shall be exempt from paying dues. ARTICLE IV - DUES Annual dues shall be an amount determined by the general member- ship, before the beginning of each new fiscal year. ARTICLE V - BOARD OF DIRECTORS The Board of Directors shall act as the governing body of the organization. The Board will consist of Chairman, Chairman Pro-Tem, Secretary, Treasurer, Artistic Director and four (4) members at large. Sec. A. Chairman 1. Shall preside at all meetings of the organi- zation. 2. Shall appoint all chairmen and committee members as prescribed by the Bylawas and Standing Rules and such others as may be needed. Sec. B. Chairman Pro-Tem 1. Shall serve as Plays Committee Chairman. 2. Shall preside at all meetings in the absence of the Chairman. 3. Shall appoint two (2) Board members to the Nominating Committee. Sec. C. Secretary 1. Shall keep minutes of all meetings. 2. Shall conduct all correspondence as directed by the Board of Directors. 3. Shall maintain a file of all correspondence and records of Theatre on the Terrace. 4. Shall notify Board members of Board meetings one week in advance of such meetings. 5. Shall be responsible for notifying the general membership of any change of regular meetings. 6. Shall record attendance at Board meetings. 7. Shall keep a permanent and seperate record of all additions and/or changes to the Bylaws and Standing Rules. 8. Shall nfy the Board of the third absem from a Board meeting of a Board member on the occasion of that absence. Sec. D. Treasurer 1. Shall maintain all financial records and funds of Theatre on the Terrace. 2. Shall issue and sign all approved checks in conjunction with selected members of the Board. 3. Shall give a financial report at all Board and Membership meetings. 4. Shall make financial records and audits available to the general membership. 5. Shall prepare all financial records for the annual audit at the end of the fiscal year. 6. Shall accept all monies from and issue receipts to authorized chairmen only. 7. Shall honor only those bills which are duly authorized. 8. May not serve as box office chairman. Sec. E. Artistic Director Takes responsibility for all major decisions that involve the stage. ARTICLE VI - NOMINATING COMMITTEE Sec. A. A Nominating Committee shall consist of five (5) Active Members in good standing to nominate candidates for the Board. 1. Two (2) Committee members shall also be Members of the Board, chosen by the Chairman Pro-Tem. 2. Three (3) Committee members shall be Active Members selected by the Genereal Membership. Sec. B. Consent must be obtained from candidates prior to nomination. Sec. C. Members of the Nominating Committee may accept nominations to the Board. Sec. D. The members of the Nominating Committee shall be announced at the September general meeting. ARTICLE VII - ELECTIONS Sec. A. Nominations shall be announced at the October general meeting to be voted on by all Active General Membership at that time. 1. A majority of the vote is required to elect the Board. 2. A Plurality vote is sufficient to elect the Board members at Large. Sec. B. Only Active Members in good standing are eligible to vote. Sec. C. All members of the Board shall be elected for a term of two (2) years. Sec. D. Board of Directors shall take office at the annual meeting. ARTICLE VIII - MEETINGS Sec. A. The November general meeting shall be considered the annual Neeting. Sec. B. Regular member meetings shall be scheduled monthly on the third Thursday unless otherwise ordered by the Chairman of the Board. 1. Those Active mmm bens present shall constitute a quorum. 2. Regular meetings shall be open to the general public unless re- stricted by the Chairman of the Board. Sec. C. Board Meetings shall be scheduled monthly at a time and place determined by the Board of Directors. 1. Five Board members shall constitute a quorum. 'AF=LE IX - CASTING Sec. A. A cast member must became a paid -up member of Theatre on the Terrace within two weeks after being cast unless excused by the Board of Directors. Sec. B. A director cannot cast himself in a leading role. Sec. C. All casting shall be open to the public. ARTICLE X - ANNUAL AUDIT The Board of Directors shall arrange for an annual audit of the organization's financial accounts at the end of the fiscal year. The fiscal year of Theatre on the Terrace shall be from November 1st through October 31st. ARTICLE XI - AMENDMENTS Amendments to these Bylaws may be made by the Active Membership by a two-thirds majority of the votes cast at a regular meeting, providing that all members have been notified in writing of such proprosed amandments at least 72 hours in advance. ARTICLE XII - STANDING RULES The Active Membership may adopt Standing Rules to govern the operation of the organization, provided they are not contrary to the Bylaws, at any regular meeting by a majority of the votes cast. These rules will stand until amended or rescinded by the Active Membership at a regular meeting by a two-thirds majority of the votes cast or, within 48 hours notice, a majority of the votes cast. Any Standing Rule may be suspended for a specific period of time by the Active Memebership by a majority vote without notice at a regular meeting. ARTICLE XIII - PARLIAMENTARY AUTHORITY All matters of procedure shall be according to Roberts Rules of Order Revised as interpreted and ruled upon by the President. Date: Oct. 19,1 83 S"I A F F R E P %C.M" T VIP 12.256 C R A ITEM ( ) COUNCIL ITEM (X ) MEETING DATE: Oct. 27, 1983 AGENDA ITEM NO. (� SUBJECT: Rehabilitation of the Community Center Restrooms On September 8, 1983, the City authorized staff to request bids for the rehabilitation of the Community Center to meet handicap requirements. The Bid opening was held on October 18, 1983, with only one bid being sub- mitted by S.C.C., General Contractor, in the amount of $21,391.00. The total CDBG allocation for both the Community Center restrooms and parking lot was $31,905; however, the Engineer's estimate for the restrooms was $14,500.00. The Council may want to consider the following alternatives: 1) Reject the bid submitted by S.C.C., General Contractor, and readvertise for bids. 2) Award the contract to S.C.C., General Contractor, and authorize the transfer of $9,891.00 from the Community Center Parking Lot, Account No. 10-4593-255 to the Community Center Restrooms Account No. 10-4592-255. Staff recommends that the City Council: REJECT THE BID SUBMITTED BY S.C.C. GENERAL CONTRACTOR AND READVERTISE FOR BIDS. AE/JK/lbk BIDDER'S LISTING CI`fY BID NO.: GTB# 83-06 ENGINEERING WORK ORDER NO.: DATE OPENED October 18 1983 TIME: 2:00 P.M. BIDS OPENED BY: Myrna Erway, City Clerk ENGR. STAFF PRESENT: Bob Stewart PROJECT: REHABILITATE COMMUNITY CENTER RESTROOMS TO MEET HANDICAP REQUIREMENTS BIDDER ADDRESS BID BOND RCVD/OTHER AMOUNT SCC General Contractor 22816 La Paix Grand Terrace, CA 92324 Ok $21,391.00 BID FORM Bids due no later than 2:00 p.m. on the I8th day of October , 1983, at the office of the City Clerk. - TO: CITY OF GRAND TERRACE, acting by and through its Governing Body, herein called the "CITY'. Pursuant to and in compliance with your Notice to Contractors calling for Bids and other documents relating thereto, the undersigned bidder, having familiarized himself with the terms of the Contract, the local conditions affecting the performance of the Contract, and the cost of the work at the place where the work is to be done, and with the drawings and specifications and other Contract Documents, hereby proposed and agrees to perform within the time stipulated, the Contract, including all of its component parts, and everything required to be performed, and to provide and furnish any and all applicable taxes, utility and transportation services necessary to perform the Contract and complete in a workmanlike manner all of the work required in connection with the project know as: REHABILITATION OF THE COMMUNITY CENTER TO MEET HANDICAP REQUIREMENTS All in strict conformity with the drawings and specifications and other contract documents, including addenda No. 1 , and , on file at the OFFICE OF THE CITY CLERK, CITY HALL, 22795 BARTON ROAD, GRAND TERRACE, CALIFORNIA, 92324, for the sum of: BASE BID: Twenty-one thousand P three hundred ninety-one dollars DOLLARS($ 21,391.uu ) (SEE BID SCHEDULE FOR COST BREAKDOWN BY ITEMS) BE -7 F1 . S.C.C. Ueneral Contractor COMPANY NAME BY %owner) Grand Terrace, Ca. 92324 CITY ZIP CODE TELEPHONE(714 ) 824-3542 CONTRACTOR"S LICENSE N0. 355548 I n n REHABILITATE COMMUNITY CENTER RESTROOMS TO MEET HANDICAP REQUIREMENTS CITY OF GRAND TERRACE TO THE HONORABLE MAYOR AND CITY COUNCIL OF THE CITY OF GRAND TERRACE In compliance with the Notice Inviting Bids, published by your City Engineer, the undersigned hereby proposes to furnish all materials, equipment and all labor and methods and do all things necessary for the proper furnishing of the equipment, in strict and complete accord with the specifications now on file with the City Finance Department at the prices set forth in the attached bid schedule. The undersigned hereby declares, as bidder, that he/she has examined the specifications and also understands that all equipment to be furnished shall be for the bid price, and that the undersigned has also checked all figures shown and understands that neither the City of Grand Terrace nor any officer therof will be responsible for any errors or omissions on the part of the undersigned in submitting this proposal. The City council reserves the right to reject any and all proposals, waive any irregularities in bidding or to award the contract to other than the lowest bidder. Enclosed is the proposal guaranty, made payable to the City of Grand Terrace, for the sum of $ lug , which is not less than ten percent (10%) of the total amount of this bid. In accordance with Subsection 2-3 of the Standard Specifications, the following subcontractors are listed: NAME AND BUSINESS ADDRESS SUBCONTRACTORS: Davey S Son Concept 3U.0 Anchor Specialties A-3 ITEMS OF WORK TO BE SUBCONTRACTED: Electrical Plumbing T..ilet Partitions - TO —LHE HONORABLE MAYOR' AND CITY COUNCI L Date: Contractor ENGINEER'S ESTIMATE BID SCHEDULE Remodel and rehabilitate existing Community Center Restrooms to meet Handicap Requirements 22140 Barton Road Refer to Technical Specifications for Detailed Description i O. ITEM QUANT. UNI T UNIT PRICE kk1OUNT Modify plumbing to accommodate new rc LS 2,150 j$ 2,150 replare existing anars L 1,250 1,250 3 Remove non -bearing wall LS 250 250 4 Install new 36" metal door t-al t f„11-hPig},t wall 2 EA j LS 397.50 375 795 375 6 7 Install hot water heater in basement Reinstall existing water closets 1 EA LS 470 375 --470 375 8 Salvage lavatory sinks & reinstall Provide American Standard lavatory sink to match 3 exist.- EA 125 375 375 375 9 Install metal toilet partitions LS 1,376 1,376 10 Install vinyl floor covering LS 703 703 11 Install suspended ceiling system with lights LS 625 625 12 Repaint walls LS 360 360 160 320 14 Install mirrors with metal frames LS 625 625 15 Reinstall toilet accessories LS 160 160 16 Install grab bars LS ( 250 250 17 Install urinal 1 EA 482 482 118 Remove & reDlace windows 2 EA 1,575 3,150 $14,466 TDTAL BID TO THE HONORABLE MAYOR AND CITY COUNCIL Date: uct. 13,1983 Contractor BID SCHEDULE S.C.C. General Contractor Remodel and rehabilitate existing Community Center Restrooms to meet Handicap Requirements 22140 Barton Road Refer to Technical Specifications for Detailed Description UNIT NO. ITEM QUANT. UNI 7 PRICE AMOUNT Modify plumbing to accommodate new 1182.OU rp,r LS pannyp K r 1514.00 3 Remove non -bearing wall LS 450.00 905.00 181_.00 4 Install new 36" metal door 2 EA 569.00 t a l l r� i l l —}i c�igjl+ wa 1 1 T 6 lInstall hot water heater in basement 1 EA 952.00 1800.00 7 Reinstall existing water closets LS Salvage lavatory sinks & reinstall 3 EA 484.00 1936.00 8 Provide American Standard lavatory sink to matchexist.' 1 9 Install metal toilet partitions LS 2157.OU 10 Install vinyl floor covering LS 141!.Uu 11 Install suspended ceiling system with lights LS 21UO.UU 65u.Ou 12 Repaint walls LS 25u.Ou 5UU.UU 14 Install mirrors with metal frames LS 512.vO 15 Reinstall toilet accessories LS 228.uu 16 Install grab bars LS 11 168.Uv 17 Install urinal 1 EA 535.00 18 1424.0v 2848.00 Remove E renlace windows EA TOTh__ BI^ " 1 21,391.0�) Date: Oct. 19, 1983 STXFF O 0 w 12.247 C R A ITEM ( ) CDUNCIL ITEM (x ) MEETING DATE: Oct. 26, 1983 AGENDA ITEM .NO. ce SUBJECT: Fire Hydrant Survey Attached you will find the results of the fire hydrant survey which was directed by the City Council sometime ago. To this report we have attached a map showing the locations of all the fire hydrants that now exist within the City of Grand Terrace. Within the body of the report, each fire hydrant is described by the type, the conditions of the fire hydrant, and any deficiencies which can be visually observed. No attempt has been made to determine the fire flow capability of each hydrant. This normally is the responsibility of the local fire department and possibly the purveyor of water. The staff recommends that the City Council: DIRECT THE STAFF TO FORWARD THE FINDINGS WITHIN THE REPORT TO RIVERSIDE HIGHLAND WATER COMPANY AS WELL AS THE FIRE DEPARTMENT FOR THEIR INFORMATION AND NECESSARY ACTIONS. JK/lbk Attachment wo 1 247 - : Na R ,;7,eV ea4 ele4r P• mee,c 5 N ez - �eWs Lomrlow Gig' ImamlilT I © e 0 a -2NT 6 ELL,/ 1,V, Lirrew ,4vld5.- y T- 3 pK CL A*rdr,&QZlM� % ,1,5vy -Alp All - o y eL A L/TToiN /��/2-` — .?OD (iv, OF /�o.SE�L� r/LC. 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N J-3-0e mP 6)< Cc, W Zir/T of G lMV r FWY71 tea S7 J--3708 Of > 694. LcG. o,,c- /Z20/ wa o f zwlaee ' N ' J-3708 AIP cK Cz- /6 -14- o, , of . 0&7-elw sr � 7,-,hro.4 e S , y J-3708 /V P o x cr- 1,67 lAlr GY'/ott- - 70� VP a 0 _ j - 37o8 P o Ae C� /6 X,441grAV A-Y Ste' UJC3r of oomlaee' ,4 v5- y 170 P 171 WzlnAe X t/E- U/Y.-IE J-344 P /AX J. ,r, or 4,11,4127Ae/ WF-e- jf1Z,9 4T" -- - .�iLr /nT UkR-vaor/ j �.i ,EAor x/y. .34 C�- /7 -- V j -3 708 N P .? 7 -4,r a,C- WW «x A V kePe IA-1 wv, - 37Ae NP ok c'c- /7S�- !ly - 3So'L�/lf7 c�iP y J-37o8 /V p ON CG.. /7,6 wy b(MARZeT -3708 NP ClK el- /7 J;vr, of- Wy &-j eM loL � -3 708 NP ox e4, WEST OA- CYP/OG� (CY�iv,4 v )-3-1 PC�- %� IV 4 N Sr. - So ' EAST B f /AZT 445x-rro-/. // J 3 y51 P Ort c e4. wo H. Na P• fee -v ,pp.o N ez - ^eds �ef1eg1 i� / f lgmrloA/ ar IIYor.43lr gad._'% r� P w 'Mar IB/ 4/N ST, 5`00 A, � c-�OF /h'T, 46e vat y 0-3708 N P OK C'L /� In�of'!�/DEaP,t �,�o�✓/✓�NFr. 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Y J 3 4 N o ee 3s7 ow' 1%evls Sr _ J 370d Al? ok cz .2s o tiT, .?LO Ji�T oX- QE�nO r* /,,#kJ �vfE�/ .ST J3 1 N� Dkc :�7z -X�✓ I�itit/ 96"e,-- t/ .�6-? 1•r/r. of w/��T � .v a�� ✓ \244 el off' I'VIZe e J3708 it/p AL �•� 1�ic��T sl So' .sovrH o� ,�� f3ER,e y A'70' G✓E T GF T _ /�_ .J3 7oq NP E,P K ST - ry ' Al ksr- o x 0/" cwwaw A '���� oYR ew �L �GQ r 4&pee_ ,wf1,o,6r Al air ez 3T/ .ae ,C`� oop - /?/s /p£ A*7 G'bIlPl eX ti'�i/ d60 � .� �? ,0� Bf�P� - /v5/oE �P%• t�oinPLSlt' �/ jer!/ 40 ,{/P ov leve, Or, V4vA'O/d /V6/oF z ePRe',Y *,6, / OK CL a HIr, VeE Alav 4 ver - IN--clar ewev?t'iS/ '014 -2',l � & OE �OTD ST. - /li0' L{/c 5> prr` /�T, l/��,vc�d .4•,E J -3�1 3 44 P p OW L' L eL OX �77 AlT �/�.��r/cvr/ vs- - SAS' .�u�rf! of .s�roN. 'Y J 37O9 J.3 760 P - rJK & 7 �"l7% I/,riay /�v�- �' .S�r� a� dA��� y ok CC - -2,7f/%1r ��,va►riv� . 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L14 o?y _TtiT• of Iv4N,d .fT. eX of 7.IA/Kl.A/ � �.�w��,d s , �' f•�sr 6F •�eow�v..✓6 ',� �.l3� �+/P,�'' � C� qi AFPifiY•�'t ,s/ ST s /�T, i/c.�.✓ d+� ewe GAL �O� /�yT, L .hE.t'+� L✓1! - DO W�-.sl 6F �ie�iC .??' �/ ✓_ �G� �11�/�'' ezz .30 - boo' %sr o� �.eiv.s.9� sT _ 3ro _ NP 30 .T//,r�: eF /%�rrF/ELO t{ Gyri®cam' AvE v .37o� XP A"C"7i/Et jr- GAL. Itii'. e►t" �.dTF i Wi�itdL� �/'ve� /if �j�3�il /VP � "c CL. I.i•/: ate' wis.PBz �S c' L.I,e e Al iT Q.0 CjL sT �4iat�' �!g �/3708 �S/r� 6,jr LPL .54,19-av Or'Q _ Ck> Ale em '-� _ ✓�7vB .�t P4, ee, sSo' 7' >- rd! A3KD- 1/ �/35�5/ /I//0_ 1Jf* B<f !�L 3A-1 _ c.�.r..o T �� �o oa' �/.Gr/ or r/,cr v 4:; i+a r -� -- J<3y5� �_ CG aK` fie i ",vo wJCS ✓-J7/0 C'f / 'rr6vo T�v,�,9lE O— / ' !✓ P dam' .e..n Tam e Q/.<, 6;"'W t✓Y 60 '/t/,!r. Ole- 7 l �a Uy - oo � C�-sue T•r ,o , % -- ,.(3�is✓ �5/ P - _ P 6A' 0�- CL 'V 11-4 GiPANQs !✓Y - O'er' X14Wra eF e,•,,*. ell �N=SZ FNF_ oveseS Y/te- x Z54.C.O.11l.1' ANGLE FIRE HYDRANT VALVES Hydrostatically Tested at 300 lbs. J-344 ._��.a.".�'�SB�9r{ae.;'!C"�.'��1�'�^4.'�✓R+",,IIIC`�; .•'�y�.s�..-�•r,.,,s� "y.!"'r.: xvy,���.c. _y-r._,. .�,. •C•-�'•"F� '•. a��5-. :: a •,�'•�_ -' ftµ, _-.Viw AT" _ Y 'lY Sizes • yy�yr'i;Vx:1 r•342! Augte Fire P1ugYV`atire; h-it�i�.^. _ - Cap,arrh CGai�k,. = ." ;w. t~:. _ 2 \ i'.' j 344t Angle Fire P1ug;VaIvefwit%'_ f? +' Cap Apt-Chaittc:;:� __ :;,. 2lir���,i 3„Ky(�,r-iV-i� XZ.r .On j-.;3Z and 3#4 they Inlet Fron Pi -34t pe Siie, is l4telf first in the- tahuiatiolti�,- J . kigb 'es$tttet:Xngle Firr Plug. Valvee �tiith cap, and eha;ta to r Y to. 5% lids, tapere( sea ilgdmstatieall tested P.S,1s Enot itfustratedl_.._.. a2 „; '. 'j34Sr- Angt�I:ic4 �ttr aCvt`-Pentagon Eieati; Cats; ni Chaim—.:.__'___..____... �•r r ,• ,'J-34Qc angle l:ir� Plug Yalvc:-sae fowl. Capp -and; C'iiain......._._.._..... sL . , ; Oh both J-3�3aiuE,j,-3 ,cctieq iv[tteL haifilles are.'specified. in lu - �w P 8: t.vpe caps- are' furnished: COMPOSITION DISCS Hydrostatically Tested at 3001bs. J-380 Rouglt, Iron Pipe Threads.._._......_._.. s _ J-382 Rougt, Hose Threart Outlet, No Cap or Ci+ain...... _.................. 11 �. J-3U Rough, Hose Thread Outler, Kith Cap and Chain ( Not Itlu.. trated).............. ,. Outlet "Threads in all sizes will he National Standard Hose Thread aith the exception of -,ehich-a ill be Pacific Coast Hose Thread. - _ _ - _ L,_._ .r JAMES JONES COMPANY • 4127 Temple City Boulevard a El Monte, Calif. 91734 TELEPHONE: Area Code 213 — 443-6191 2 "��' S+NCE t892 FIRE PR&ECTION PRODUCTS OZ J-3709 MEETS REQUIREMENTS OF AWWA iO3-73 ;• ;-�-r`:::�''<�;�`;= `tip Ynd NMCIi {tL tikYa1'.:xi:.RWw This Hydrant Head is cast of bronze and can be used with either standard scree- pipe or cast iron riser. The top is tapped 3y," standard iron pipe thread with removable plug to that an auxiliary valve as used for sprinkler purposes may be attached. National Standard Hose Thread will be furnished on all hose thread outlets. JAMES JONES COMPANY a 4127 Temple City Boulevard a El Monte, Calif. 91734 TELEPHONE: Area Code 213 — 443-6191 C '% 11 FIRE PROTECTION PRODUCTS -BRONZE ZE FIRE HYDRANTS AND SPOOL J-3770 - J-3775 J-3760 - J-376S This all Bronze Hydrant is cast in two parts. An "O" ring gasket provides a positive seal at joint of spool and hydrant head. This Hydrant is a modification of the Bronze hydrant head produced by James Jones Company since 1920. The Hydrants are Bronze throughout with all parts complying to the AWWA metal specification ASTM-B-62 with the exception of the low Zinc stem, which exceeds this specification. MEETS REQUIREMENTS OF AWWA 503-75 JAMES JONES COMPANY a 4127 Temple City Boulevard a El Monte, Calif. 91734 TELEPHONE: Area Code 213 — 443-6191 - FRE POtECT1ON PRODUCTS R0NZE FIRE HYDRANTS AND SPOOL J-3710 - 1-3750 J-3700 - J-3740 } v 1 ��•' *~y', ��% 'xc'•�1p� js +* i �yt{,.Kx _ .:':l7;�'�,� �_ r±�+ Yam- 1x ',,�y,` 'v 2.. _ - ^r`+1t'.`..,�•*ry.�6 •.3•;�t .`4r �i•. �'i�A �` yF,. • } ii-�'.i`,'F:ii..:.-• '.w�' i=. a i``q• _ •f -�-HY-i i9tifr 3707� c3$t hl- r�lrzis�s, .. fftto3is�`6t1t1 :-2+r.... - :ifi•+,'':_ Via... `f '.i s.; i K _ '�� • - _+_ Hy�Ssi,Htead' _ - * eFireadai inleii_aneriittehcl,!ogt��'�.. --threidet tniE nsfE 4+!'" n°;s. �t` ?[�tii`ooqq�fir{.6reGore'nuttet v;"�• - ' standard.iron:pipt_tereaR witheeepovablr� - t' plug: :_ _' �: s, f"�, sr^ ..i:•.. _ Y t-3i CF Hydrant Heatf ant StraigJit Spool coniplete .rj-370t an& J-37U3l 41j2Ja" - _.. 6.or 8 hole- patterns = _ - ' J-3711 Hydrant Head -and Fluted Spoo cotnpieie -(J 708amd j-37�2x ,.b hol • pattern. f Bolt• Hble Circit 9.25k , J-3713 Hydrant H,eatiand-Straight S t corn Fate:.{. d or. 8-hofe pattcstt �O _ P (j 374P -rt ,x2y - �1-372d Hydrant IFeGhole Fl tetl 5poo�'c`flttit�IeKr f3TU4fantk-J3IO �;Et'�c2ySr". _ { r` 3740E-•"H (fTatt � �r p .,, ..' .t �•'-.:.' .� -#.'r =�_ --� • " _ `• -: . � y t' He�tE' and l`luceti.Swot`cottiptet�,l��=37GC•�tiel�"�.%37�' 4yrs�x2�" w`� �,�' _-1�=- . _ '-' . 3750 71 H drint mead antf Sf Y raigfit SjivoP:eompl'ef :i;Ti3 tt7' in Jr 703 .4rf" ; _ ,. 2 K..::6dr.8 hote ; . Na60W .NA&44 H'ote FbriQd toilt bE f tYrxisllad ota ag IForf thrttr� otrHstr_: �' " HydranU aric'4%af)ab& rcti7(r bract: "oi- p�asti�ca r,:_. �;. >• r ; This all Bronze Hydrant is cast in two parts. An "O" ring gasket provides a positive seal at joint of spool and hydrant head. This Hydrant is a modification of the Bronze hydrant head produced by James Jones Company since 1920. The Hydrants are Bronze throughout with all parts complying to the AWWA metal specification ASTJf-B-62 with the exception of the low Zinc stem, which exceeds this specification. MEETS REQUIREMENTS OF A%VWA 503-75 JAMES JONES COMPANY • 4127 Temple City Boulevard a El Monte, Calif. 91734 TELEPHONE: Area Code 213 — 443-6191 SING I"? F-S .E*esser Fire HycYrants AW WA Compression Type How to Order t� SELECTION CHART SHOE TYPE t SIZE DRESSER " 300" DRESSER 41500" A e C HYDRANT VALVE COLOR NOZZLES* NOZZLES* OPERATION + e ai 3 SIZE (National Standard (National Standard O (National Standard Pentagon 1%' Point Threading) B g) Threading) to Flat) 4 1 Red' /2„ Yellow, I k Other 12 Ho per 2 Hose 1 2 Pumpe Hoser 2 Hose I Red, �4u Yellow, Other Left 5 1 Pumper 2 Hose 1 Puim 2 Hose 2 Hose *Nozzles furnished as standard are 2'/:' Hose and 414' Pumper with National Standard Threading. HOW TO ORDER Refer to Hydrant Selection Chart above and give the following information: 1. Identify as the Dresser - -300" or ' �500" Fire Hydrant. 2. Specify Items A through F from Selection Chart above. 3. Number of hydrants for each type as specified in Step Two above. 4. Specify if hydrant is to be Traffic or Non -traffic Model. 5. Exceptions: Operating Nut. If different from National Standard, specify shape and dimensions in detail. Nozzle threading. If other than National Standard, specify threading desired by name or send male coupling from discarded section of hose, so that hose connections can be accurately tilted. 6. If gate valve is to be furnished with hydrant, specify inlet connection of valve —mechanical joint, flange, asbestos -cement, or hub. 7. Parts: Specify part number and identification. H-is a a Right ' V ' 6' 1 6- ( 6' "Listed are most -common trench depths. Shorter or longer depths can be supplied when required. F 3', 3'6' 4', 4'6' 5'. 5'6' I . "i I * -ECTONP.:10DUCTS-ARONZE r U ?RQ*I ANGLE FIRE PLUG VALVES J-340 Z Z -tj Ang e Fire Plug Val:re. Pentagon Nu4-- h es long. I.P. Thr EXTENSION NIPPLE n J-341 Used with J 110 tYalv when placed topof larger hydrants to make easier hose co nnections. Can be furnished with or without lugs. J-355 k Ndrr!7, i7 ? 3 2Y2 - Fire Plug Valve, With Cap and Chain; Inlet, Fern�TP. Thread 1-3S5. F Outlet. Mate Hose Thread ........................... ...... . J-3S6 Fire Plug Valve, With Cap and Chain: Inlet, Female Hose Thread;,, Outlet, Male Rose Thread...(Not Illustrated)...... -The-J-355 and J-356 V;dves are extra heavy- construction, finely fitted aral signed for hard use. The bronze stem is extra urge and' durable and of silicon bronze. 2ya' National Standard hose thread will he furnished unless otherwise specified. JAMES JONES COMPANY * 4127 Temple City Boulevard 9 El Monte, Calif. 91734 TELEPHONE: Area Cod* 213 — 443-6191 SINCE Im F- I Date: Oct. 21, 1983 F S A REP0mTT 12. 242 C R A ITEM ( ) COUNCIL INN (x ) MEETING DATE: Oct. 26, 1983 AGENDA ITEM NO. j 0 1K SUBJECT: Azure Hills Seventh Day Adventist Church, City of Grand Terrace Agreement Attached you will find a proposed Agreement between the City of Grand Terrace and Azure Hills Church for the access to the City's Fire Station through the church parking lot. These Agreements have previously been reviewed by City Attorney as well as the representatives of the Church, and it appears that the staff of both entities is satisfied with the text and the contents of the Agreement. During the course of preparation of the plans for this facility, the Church has elected to provide for additional items in recon- structing the parking lot. As a result, these items on the attached Exhibit"B" are reflected as the costs directly payable by the Church. The total costs as a result of these additions have also increased. However, greater portion of the added costs are borne by the Church. In addition to the Exhibits "A" through "D" mentioned in the Agreement, attached you will find a plan which would be used in obtaining the necessary bids for the work involved. We are transmitting the -same documents to the Azure Hills Church for their consideration and approval. The staff recommends that the City Council: 1. APPROVE THE AGREEMENT AS PRESENTED AND AUTHORIZE THE MAYOR TO SIGN. 2. TRANSFER FROM BALANCE FORWARD JUNE 30, 1984, TO LINE ITEM 22-4914-260 $4,077.00 LEAVING AN ADJUSTED BALANCE FORWARD OF $95,118.00. 3. AUTHORIZE THE STAFF TO PROCEED WITH THE SPECIFICATIONS FOR THIS PROJECT IN REQUESTING BIDS FOR THE CONSTRUCTION. SA/JK/lbk Attachments J• • AGREEMENT pENDING CITY C ; THIS AGREEMENT is made and entered into this day of , 1983 by and between the CITY OF GRAND TERRACE, hereinafter referred to as "City", and the AZURE HILLS SEVENTH DAY ADVENTIST CHURCH, hereinafter referred to as "Church". AF(•TTAT.0 WHEREAS, City is constructing a fire station and desires to have access to said fire station through and across Church's parking lot for the use of emergency vehicles only; and WHEREAS, Church desires to make certain improvements to Church's parking lot and desires to obtain assistance in funding said improvements; NOW, THEREFORE, in consideration of the mutual promises and agreements herein contained, the parties hereto agree as follows: COVENANTS 1. Ingress and Egress. Church agrees to grant access for ingress and egress purposes to City's fire station for emergency vehicles only; in addition, Church agrees to execute any and all necessary documents to effect this purpose upon request by City. That portion of Church's property to which City emergency vehicles shall have the right of ingress and egress to and from the fire station is more specifically described on Exhibit "A" attached hereto and incorporated herein. 2. Parking Lot Improvements. City agrees to have the im- provements enumerated on Exhibit "B" attached hereto and incorporated herein completed within one year from the date of this agreement. 3. Church's Share of Construction Costs. Church agrees to reimburse City for the Church's share of the total cost of said improvements as shown on Exhibit "B" within thirty (30) days after receipt of an itemized statement as presented by the contractor constructing and installing said improvements, to Church from City. 4. Cost Over Estimate. City agrees that the cost of said improvements shall not exceed by more than ten (10%) the estimated cost of said improvements as shown on Exhibit "B". 5. Construction Easement. Church agrees to and does hereby grant a temporary construction easement to City of the property described on Exhibit "C", attached hereto and incorporated herein, for the purpose of construction of said parking lot improvements. This construction ease- ment shall expire and terminate.thirty (30) days after City's filing of a "Notice of Completion" on said parking lot improvement project. 6. Construction by Church. Both parties hereto agree that those portions of the parking lot improvement projects as shown on Exhibit "D", attached hereto and incorporated herein, are to be undertaken and completed by Church within one hundred eighty (180) days of the execution of this Agreement. City agrees that the estimated costs as shown on Exhibit "D" for those portions of work done and com- pleted by Church shall be allocated to Church's pro rata -2- contribution to the costs of the entire parking lot improvement project. Church's credit shall include materials furnished by it as well as work done by Church. Any such work done by Church shall be done to City specifications and shall be subject to City inspection and approval prior to acceptance by City as complete. 7. City Services. City agrees to provide the necessary designs, engineering and inspection services for the parking lot improvement project. The cost of said services shall be paid for by City. 8. Not Agents. Both parties hereto agree that neither party is or shall be an agent of the other party. 9. Indemnification. Each party hereto shall assume the defense of and indemnify and save harmless the other party, including its officers, employees, consultants and agents from all suits, actions, damages, or claims of every nature and description, resulting by reason of injury to persons or property in or as a result of the construction of said parking lot improvements or resulting from the negligence or carelessness on the part of that party hereto for work which that party has undertaken as a result of this Agreement. 10. Notices. Notices given to either party shall be in writing and may be served by either hand delivery or by depositing said notice in the United States mail, postage prepaid, addressed as follows: -3- City: 22795 Barton Road Grand Terrace, California 92324 Church: 11. Waiver. Any waiver or a breach of any term or condi- tion of this Agreement shall not constitute a waiver of any subsequent breach of the same or any term there- of. 12. Amendment. This Agreement shall contain all of the terms and conditions made between the parties and may not be modified except by an agreement in writing signed by both parties. 13. Time. Time is of the essence of each term and condition of this Agreement. 14. Assignment. This Agreement shall not be assigned without the written consent of both parties and any other attempted assignment shall be null and void. 15. Succession. This Agreement shall be binding upon and ensure to the benefit of the successors and assigns of the parties. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. CHURCH: By: M -4- n ATTEST: City Clerk Approved as to Form: City Attorney CITY: -5- Mayor 040 ACCESS TO FIRE STATION INGRESS AND EGRESS EXHIBIT "A" In*the City of Grand Terrace, County of San Bernardino, State of California all that portion of Lot 9 as shown on Map of Hermosa Rancho recorded in Book 13, Page 25 of Maps, in the Office of the Recorder of said County, described as follows: BEGINNING at the Northeast corner of Parcel 4, of Parcel Map No. 6462 as recorded in Book 77, Pages 55 & 56 of Maps, in the Office of the Recorder of said County: THENCE South 16° 25' 43" West along the East boundary of said Parcel 4, a distance of 0.77 feet to the true point of beginning; THENCE South 16° 25' 43" West, a distance of 11.79 feet; THENCE South 01° 13' 00" West, a distance of 18.50 feet; THENCE North 57' 05' 11" East, a distance of 83.72 feet; THENCE North 17° 38'54" East, a distance of 176.54 feet; THENCE North 50° 36' 41" East, a distance of 65.62 feet; THENCE North 000 11' 00" West, a distance of 37.35 feet to the beginning of a non -tangent curve, concave to the North, having a radius of 1196.28 feet; THENCE Westerly along said curve being the South right-of-way line of Barton Road, through a central angle of 01° 53' 25", an arc length of 39.47 feet to the beginning of a non -tangent curve concave to the West, having a radius of 27.41 feet; THENCE Southerly along said curve through a central angle of 67' 50' 31", an arc length of 32.46 feet; THENCE South 17° 38' 54" West, a distance of 200.35 feet to the beginning of a tangent curve concave to the West, having a radius of 30.30 feet; THENCE Southerly along said curve through a central angle of 39° 26' 17", an arc length of 20.86 feet; THENCE South 57°05' 11" West, a distance of 48.44 feet to the TRUE POINT OF BEGINNING. THE BASIS OF BEARING FOR THIS EASEMENT DESCRIPTION IS THE CENTERLINE OF MT. VERNON AVENUE PER R.S. 23125 BEING N 00°00'22" W. 12.242 EXHIBIT "B" Azure gills Church Parking Lot - Cost Breakdown & Allocation Item Description Unit No. 1. Conc. block retaining S.F. wall--w'ly side of parking lot 2. Conc. block ret. wall S.F. along bldg. 3. Conc. curb only 8" L.F. along e'ly s/parking lot 4. Conc. curb & gutter L.F. 6" per St3. 116 5. Conc. curb only L.F. 6" parking lot 6. Collar around S.D. Ea. connection 7. Catch basin - Std. Ea. Plan No. D-72 8. Modify & reinforce Ea. exist. catch basin 9. 8" Dia. VCP (Sched.40) L.F. parking lot 10. 8" Dia. VC'P (Sched.40) L.F. Parking lot ]I. AC paving, Street Ton Barton Rd. in front D/W Quantity Unit Price Item Price Church City 925 4.00 3,700.00 3,700.00 615 4.00 2,460.00 2,460.00 95 7.50 712.50 712.50 62 8.00 496.00 496.00 A 71 7.00 497.00 497.00 1 150.00 150.00 150.00 1 1500.00 1,500.00 1,500.00 1 500.00 500.00 500.00 116 24.00 2,784.00 2,784.00 55 16.00 880.00 880.00 11 35.00 385.00 385.00 12.242 Azure Hills Church Parking Lot - Cost Breakdown & Allocation Item Description Unit Quantity Unit Price Item Price Church City No. 12. Cl. 2 Base material Ton 27 10.00 270.00 270.00 @ D/W on Barton Rd. (440 S.F.) 13. AC paving -parking Ton 340 35.00 11,900.00 11,900.00 lot, excl. truck In. 14. Cl 2 base, parking Ton 990 10.00 9,900.00 9,900.00 lot excl. truck In. 15. AC removal parking S.F. 28,000 0.20 5,600.00 3,200.00 2,400.00 lot,in cl. truck In. 36. Conc. drive approach S.F. 450 1.00 25/75 450.00 112.50 337.50 from Barton Rd. remove 17. Conc. drive approach S.F. 500 2.75 25/75 1,375.00 343.75 1,031.25 from Barton Rd. replace 1B. AC paving - parking Ton 221 35.00 7,735.00 7,735.00 lot, truck lane 19. C1 2 base material truck Ton 527 10.00 5,270.00 5,270.00 lane parking lot 20. Guard rail @ bldg. L.F. 332 4.50 1,494.00 1,494.00 and easement 21. Relocate light Ea. 1 500.00 500.00 500.00 22. Wheel stops Ea. 36 20.00 720.00 720.00 14 A 12.242 Azure Hills Church Parking Lot - Cost Breakdown & Allocation Item Description Unit Quantity Unit Price Item Price Church City r1� . 23. Adjust sewer Ea. 1 250.00 250.00 250.00 clean out 24. Relocate fence L.S. L.S. 500.00 500.00 500.00 I 25. Install 1}" L.F. 110 4.00 440.00 440.00 waterline 26. Install 2" elect. L.F. 110 4.00 440.00 440.00 conduit 27. Remove stumps L.S. L.S. 500.00 500.00 250.00 250.00 2A. Earthwork C.Y. L.S. L.S. 85/15 2,500.00 2,125.00 375.00 29. Striping L.S. L.S. L.S. 800.00 800.00 $64,780.50 $43,654.75 $21,053.75 El m m AZURE HILLS PARKING LOT Construction costs Engineering costs Total costs Contingencies TOTAL COSTS, Est. SUMMARY OF COSTS Church $43,654.75 43,654.75 4,365.48 $48,020.23 City $21,053.75 4,525.00 • 25,578.75 2,557.88 $28,136.63 CHURCH PARKING LOT AREA (WORK AREA) EXHIBIT "C" In the City of Grand Terrace, County of San Bernardino, State of California all that portion of Lot 9 as shown on Map of Hermosa Rancho recorded in Book 13, Page 25 of Maps, in the Office of the Recorder of said County, described as follows: BEGINNING at the Northeast corner of Parcel 4 of Parcel Map No. 6462 as recorded in Book 77, Pages 55 & 56 of Maps, in the Office of the Recorder of the County of San Bernardino; THENCE South 16° 25' 43" West along the East boundary of said Parcel 4, a distance of 12.56 feet; THENCE South 010 13' 00" West, along said Parcel, a distance of 50 feet; THENCE South 890 08' 48" East, a distance of 51.00 feet; THENCE North 520 42' 14" East, a distance of 133.05 feet; THENCE North 30' 05' 23" East, a distance of 185.85 feet; THENCE North 10° 12' 22" West, a distance of 94.04 feet to a non -tangent curve concave to the North being the South right-of-way line of Barton Road, having a radius of 1196.28 feet; THENCE Westerly along said curve, through a central angle of 06° 42' 02" an arc length of 139.90 feet; THENCE South 200 41' 40" West, a distance of 191.85 feet; THENCE South 160 25' 43" West, 78.22 feet to the TRUE POINT OF BEGINNING. THE BASIS OF BEARINGS FOR THIS EASEMENT DESCRIPTION IS THE CENTERLINE OF MT. VERNON AVE. PER R.S. 23/25 BEING N. 00° 00' 22" W. EXHIBIT "D" The Church hereby reserves the right to perform the following construction: 1. Install the railing after the parking lot construction is complete. 2. Option to install the 1-�" waterline and 2" electrical conduit. THE COSTS FOR THE ABOVE WORK, IF PERFORMED BY THE CHURCH, SHALL BE DEDUCTED FROM THE CHURCH'S PRO RATA SHARE OF THE CONTRACT AMOUNT. + Date, FF REPC IT 12� CRAITE14 ) AGENDA ITEM NO. COUNCIL ITEM U ) MEETING DATE: October 26, 1983 SUBJECT: Riverside Highland Water Reservoir Site at East end of Van Buren Attached you will find correspondence, copies of the Minutes from the City Council meetings and inspection reports for the subject site. in addition, there are memos to file pertaining to various activities of the City personnel and Committee with respect to the subject site. The staff feels that should a developer other than quasi -governmental agencies be involved in a project such as this, there would be no question as to the requirements in complying with all the provisions of Chapter 70 of the Uniform Building Code (UBC). In view of the fact that throughout the discussions on this project between the City and Riverside Highland Water Company, there appears to have been a joint effort towards completion of two independent projects: 1. Riverside Highland Water Company Reservoir Site, and 2. Potential development of a motocross for the City in that general location. It is extremely difficult for staff to evaluate the responsibilities of each agency with respect to slope stabilization on that site (reseeding). I would, therefore, recommend that the City Council request the opinion of the City Attorney as to the obligations of the individual entities. JK/lbk