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04/26/1984CITY OF GRAND TERRACE REGULAR COUNCIL MEETING APRIL 26, 1984 jEW ELEMENTARY SCHOOL 5:30 P.M. r ZZisi Urand Terrace Road AGENDA * Call to Order * Invocation - Pastor Suk Woo Chung, Loma Linda Korean Church of Seventh Day Adventist * Pledge of Allegiance * Roll Call CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approval of Minutes (4/5/85) (4/12/84) 2. Approval of Check Register No. CRA042684 3. Appoint Staff Member - Economic Development 4. Contract Award - Economic Development Consultant R5G 5. Single Family Mortgage Revenue Bonds: A. A RESOLUTION OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE APPROVING CERTAIN DOCUMENTS & AUTHORIZING CERTAIN ACTIONS IN CONNECTION WITH THE AUTHORIZATION, SALE & ISSUANCE OF ITS COM- MUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE SINGLE FAMILY MORTGAGE REVENUE BONDS, 1984 SERIES A, IN A PRINCIPAL AMOUNT NOT TO EXCEED $25,000,000. B. A RESOLUTION OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE AUTHORIZING THE.ISSUANCE OF SINGLE FAMILY RESIDENTIAL MORTGAGE REVENUE BONDS, 1984 SERIES A, BY SAID AGENCY. C. A RESOLUTION OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE APPROVING THE EMPLOYMENT OF BOND COUNSEL IN CONNECTION WITH THE ISSUANCE OF SINGLE FAMILY MORTGAGE REVENUE BONDS BY SAID AGENCY. Staf f Recommendations Approve Approve Adopt Adopt Adopt Council Action .zr__ COUNCIL AGENDA w I Stafi1 j 4/26/84 - Page 2 of 4 Recommendations I Council Action D. A RESOLUTION OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE APPROVING THE BOND PURCHASE CONTRACT WITH MILLER & SCHROEDER MUNICIPALS, INC., FOR THE ISSUANCE OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE SINGLE FAMILY RESIDENTIAL MORTGAGE REVENUE BONDS, 1984 SERIES A, IN A PRINCIPAL AMOUNT NOT TO EXCEED $25,000,000. Adopt 6. A RESOLUTION OF THE COMMUNITY REDEVELOPMENT Adopt AGENCY OF THE CITY OF GRAND TERRACE, CA, ADOPT- ING, BY REFERENCE, THE CITY OF GRAND TERRACE "RULES & REGULATIONS FOR THE ADMINISTRATION OF PERSONNEL MATTERS" & AMENDMENTS THERETO. ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL 1. Items to Add/Delete 2. Civic Center Construction Briefing 3. Approval of Minutes (4/5/84) 4. CONSENT CALENDAR The following Consent Calendar items are expected to be routine & non -controversial. They will be acted upon by the Council at one time without discussion. Any Council Member, Staff Member, or Citizen may request an item be removed from the Consent Calendar for discussion. A. Approval of Check Register No. 042684 B. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, AUTHORIZING THE ISSU- ANCE OF SINGLE FAMILY MORTGAGE REVENUE BONDS, 1984 SERIES A, BY THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE IN AN AMOUNT NOT TO EXCEED $25,000.000. Approve Approve Adopt C. A RESOLUTION OF THE CITY COUNCIL OF THE CITY Adopt OF GRAND TERRACE, CA, SUPPORTING ASSEMBLY BILL 2938 (ROGERS) TO CHANGE THE STATE HIGH- WAY -USERS TAX ACCOUNT APPORTIONMENT FORMULA. COUNCIL AGENDA 4/26/84 - Page 3 of 4 Statt Recommendations Council Action 5. PUBLIC PARTICIPATION 6. ORAL REPORTS A. PlanniFg Commission B. Parks & Recreation Committee C. Historical & Cultural Activities Committee D. Crime Prevention Committee E. Emergency Operations Committee F. Police Chief G. Fire Chief H. City Engineer I. City Attorney J. City Manager K. City Council 7. SPECIAL PRESENTATIONS A. Proclamation - Calif. Parlamentary Law Month (Ruth Harris - Board of Directors - Colton Joint Unified School District) B. Presentation of Certificate of Service to Planning Commissioner Gerald Cole CONVENE PLANNING COMMISSION - 7:00 P.M. 8. GENERAL PLAN UPDATE/GENERAL PLAN AMENDMENT A. Joint Public Hearings (1) General Plan Update - All Elements excluding the Land Use Element (2) General Plan Amendment -Land Use Element RECESS CITY COUNCIL B. A RESOLUTION OF THE PLANNING COMMISSION OF Adopt THE CITY OF GRAND TERRACE, CA, APPROVING THE UPDATED GENERAL PLAN FOR THE CITY OF GRAND TERRACE; APPROVING THE GENERAL PLAN AMEND- MENT TO THE LAND USE ELEMENT OF SAID GENERAL PLAN; CERTIFYING THE FINAL EIR; & MAKING OTHER DETERMINATIONS. RECESS PLANNING COMMISSION/RECONVENE CITY COUNCIL C. A RESOLUTION OF THE CITY COUNCIL OF THE CITY Adopt OF GRAND TERRACE, CA, ADOPTING THE UPDATED GENERAL PLAN FOR THE CITY OF GRAND TERRACE; ADOPTING THE GENERAL PLAN AMENDMENT TO THE LAND USE ELEMENT OF SAID GENERAL PLAN; CERTIFYING THE FINAL EIR; & MAKING OTHER DETERMINATIONS. COUNCIL AGENDA 4/26/84 - Page 4 of 4 RECONVENE PLANNING COMMISSION 9. TENTATIVE TRACT NO. 12553 (Applicant - C aparra Ines, Ltd.) A. Joint Public Hearing - Specific Plan 84-01 RECESS CITY COUNCIL Staff Recommendations Council Action B. A RESOLUTION OF THE PLANNING COMMISSION OF Adopt THE CITY OF GRAND TERRACE, CA, APPROVING SPECIFIC PLAN NO. 84-01 & MAKING OTHER DETERMINATIONS (TENTATIVE TRACT NO. 12553). C. Approval of Tentative Tract No. 12553 JApprove RECESS PLANNING COMMISSION/RECONVENE CITY COUNCIL D. A RESOLUTION OF THE CITY COUNCIL OF THE CITY Adopt OF GRAND TERRACE, CA, APPROVING SPECIFIC PLAN NO. 84-01 & MAKING OTHER DETERMINATIONS (TENTATIVE TRACT NO. 12553). E. Approval of Tentative Tract No. 12553 ADJOURN PLANNING COMMISSION 10. PUBLIC HEARING - 7:30 P.M. A. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA, RESCINDING ORDINANCE NO. 74 & ADOPTING DIVISION 8 OF TITLE 3 OF THE SAN BERNARDINO COUNTY CODE BY REFERENCE, INCLUDING AMENDMENTS THERETO, WHICH ADDS PROVISIONS PERTAINING TO UNDER- GROUND STORAGE OF HAZARDOUS SUBSTANCES (Second Reading) 11. UNFINISHED BUSINESS A. Contract award - Vivienda Bridge Project 12. NEW BUSINESS A. Sprinkler System - Terrace Hills Jr. High ADJOURN THE NEXT REGULAR CRA/CITY COUNCIL MEETINGS WILL BE HELD THURSDAY, May 10, 1984, AT 5:30 P.M AGENDA ITEM REQUESTS FOR THE 5/10/84 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY 12:00 NOON ON 5/2/84. Approve Adopt by title only following Public Hearing .K,.. ; COMMUNITY REDEVELOPMENT AGENCY PENDING CRA APPROVAL_, CITY OF GRAND TERRACE CRA AGENDA ITEM NO. .L APRIL 26, 1984 CHECK REGISTER NO. CRA042684 CHECK NO. OUTSTANDING DEMANDS AS OF APRIL 26, 1984 (1) P1369 HUGH GRANT AGENCY DIRECTORS' FRINGE, APRIL 1984 $ 150.00 (2) P1370 JAMES RIGLEY AGENCY DIRECTORS' FRINGE, APRIL 1984 150.00 (3) P1371 DEFERRED COMPENSATION PLAN MEDICAL INSURANCE, PETTA, DEFERRED COMP.,NIX APRIL, 1984 200.00 (4) P1372 ROY NIX AGENCY DIRECTORS' FRINGE, APRIL, 1984 100.00 J/ (5) P1373 BARBARA PFENNIGHAUSEN AGENCY DIRECTORS' FRINGE, APRIL, 1984 150.00 (6) P1374 C.H.J. INCORPORATED COMPACTION TEST/MOISTURE DENSITY CURVE, ACCESS ROAD TO FIRE STATION 686.00 (7) P1375 MATICH CORPORATION PAYMENT #1 ON ACCESS ROAD TO FIRE STATION CONSTRUCTION CITY AGREED TO PAY $28,333.18 AND THE BALANCE -OF PROJECT COST IS TO BE REIMBURSED TO THE CITY BY`THE AZURE HILLS CHURCH 66,652.43 (8) P1376 NAZAREK,HARPER,HOPKINS & McFARLIN LEGAL SERVICES FOR FEB. 1984 TOTAL: 328.50 $ 68,416.93 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CRA LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF CRA. klfl -'s;�_ THOMAS J. SCHWAB TREASURER It STiaAFF REPQRT Date: 4/20/84 C R A ITEM ( X) COUNCIL ITEM ( ) MEETING DATE: APRIL 26, 1984 AGENDA ITEM NO. SUBJECT: APPOINTMENT OF STAFF MEMBER TO ECONOMIC DEVELOPMENT COMMITTEE FUNDING IS REQUIRED FUNDING IS NOT REQUIRED X During the month of February the Finance/Administrative Services Officer, Edward Clark, who had been appointed as staff member for the industrial/commercial portion of economic development, terminated employment from the City to move to Alpine, Texas. During the month of March a new Finance/Administrative Services Officer was recruited, selected, and hired --Mr. Thomas Schwab. Due to the importance of economic development to this City, it is recommended that a new staff member be appointed by the Agency to serve on the Economic Development Advisory Committee with the Mayor and Mayor Pro Tempore, who are the other two members. Staff recommends that the Agency: A. APPOINT A STAFF MEMBER TO SERVE ON THE ECONOMIC DEVELOPMENT COMMITTEE WHO HAS A REASONABLE UNDERSTANDING OF GOVERNMENT FINANCING, PLANNING, MARKETING, AND INDUSTRIAL/COMMERCIAL APPLICATIONS DESIRED BY THE COUNCIL FOR THE CITY OF GRAND TERRACE. SA: Io Encl: 1/13/83 CRA Minutes been requed to serve on the selection rd to conduct interviews for the Accountant position, and Staff rMmends the new Accountant receive training from that firm for a total cost of $2,100. Recommended the City pay $1,350 of this amount, with the balance of $750 being paid by the CRA. The Agency members questioned the need for the auditor's services in the selection and training of the Accountant. CRA-83-08 Motion by Mr. Nix, Second by Mr. Petta, ALL AYES, to authorize the Executive Director to pay the CPA firm of Crabtree, Karlen & Arzoo $750 for professional assistance in the selection and training of the Accountant. FY 1981-82 AUDIT COMPLETION The results of the FY 1981-82 CRA Audit were presented, including recommendations. CRA-83-09 Motion by Mr. Nix, Second by Chairman Grant, ALL AYES, to accept the FY 1981-82 CRA Audit. MORTGAGE PAYMENT SUBSIDY PROGRAM - PACESETTER HOMES The Executive Director advised that Pacesetter Homes has requested authorization to conduct a Mortgage Payment Subsidy Program of mortgage revenue bonds for their development, as previously approved for Griffin Homes. Legal opinion has been received from Brown & Nazarek and Stradling, Yocca, Carlson & Rauth, Bond Counsel, and from Standard & Poors that the program is consistent with the purpose and objectives of the Redevelopment Agency, and will not impair the security of the bonds or the ability to repay the principal and interest on the bonds. CRA-83-10 Motion by Mr. Rigley, Second by Mrs. Pfennighausen, ALL AYES, to approve the Mortgage Payment Subsidy Program of mortgage revenue bonds for Pacesetter Homes. SHOPPING MALL SURVEY RESULTS Mr. Petta withdrew from discussion and action on this item due to a possible conflict of interest. Chairman Grant stated the City Manager was not involved in this matter and, therefore, will not be called upon to report on this item. Stated that Mr. Nix and Mrs. Pfennighausen will officially report the results of the survey. Stated it is not only his intent to receive the results of the Shopping Mall Survey, but to have the Agency resolve the issue of whether or not the Agency will continue to be involved in any type of economic development in the area under question. Page 6 CRA - 1/13/83 two Recess was called at 7:20 p.m. and reconvened at 7:37 p.m., with all me —hers present. Mr. Petta and Executive Director Armstead removed themselves from discussion and action on this matter due to a possible conflict of interest. Mr. Nix advised that, on December 28, he, Mrs. Pfennighausen, City Staff member Barbara Michowski, and a citizen, Dorothy Mulherin, met in the EOC Conference Room at City Hall and tabulated the results of the Shopping Mall Survey. Stated the question of continuing feasibility studies of a regional shopping mall received 609 affirmative votes (41.5%); that there were 867 votes received in opposition (58.5%), and that seven surveys returned without a vote, for a total of 1,483; felt it was an outstanding return and the results have been reported in the newspapers. Stated 38 additional surveys were returned after the stated deadline, were counted separately, and did not change the ratio; stated 22 voted in opposition and 16 voted in support. Stated 36 written responses were received and were submitted to the Community Services Director for summarization. Stated the Staff Report, dated January 6, 1983, Subject: Shopping Mall Survey Results, was an accurate report of the tabulation. Stated that some comments were received objecting to only allowing one vote per household; stated the rationale was that the survey conducted was not official voting. Mrs. Pfennighausen thanked Dorothy Mulherin for assisting with the tabulation and thanked the citizens who took time to submit written comments; felt the response was outstanding. Chairman Grant opened the meeting to public participation. Eugene Tidwell, 22784 Minona, speaking in favor, read a statement, which was distributed to members of the Agency, requesting that the Agency consider the facts, on an impartial basis, for the planning and development of the City. Facts cited were: The property in question is zoned commercial, and would produce revenue; decrease of State funds and other revenue; and the decrease of the City's sales tax revenue. Recommended considering the results of the feasibility study; objected to emotions and accusations regarding the issue; requested that Mrs. Pfennighausen not participate in discussion and action on this matter, feeling there is a moral conflict of interest. Barney Karger, 11668 Bernardo Way, speaking in favor, urged the Agency to act in a responsible manner and vote on what they believe is best for the City; stated the City will need more money; visited major shopping centers which are surrounded by much more expensive homes than those in our City, which did not seem to cause a problem, from talking to people in that area. John McDowell, 22690 Cardinal, speaking in favor, questioned the \` accuracy of recent newspaper reporting, such as the cost of a freeway interchange. Stated he was in the retail business 27 years Page 7 CRA - 1/13/83 and was ttt Administrative Officer of the ''uJrth District Court of Appeals; Wed newspaper articles regardihAhe future of this area, the decrease in sales tax revenue, the reduction in funding to cities and counties, and one indicating Federated Department Stores with a 13.4 percent increase, versus other large department stores with a two percent increase. Felt a decision against a shopping mall will result in citizens appearing before Council opposing City taxes; felt other cities would extend taxes, give land, credit, etc. to get these stores. Recommended considering the La Cadena/Iowa location for an overpass, widening Barton Road, and hiring someone to establish a development program. Opposed the public voting on everything considered by Council; concerned the City has been divided by this issue; recommended all working together. Ron Peralta, 22292 Palm Avenue, speaking in favor, stated the Governor favors imposing local tax, which means services will be denied unless the citizens pay for them. Requested the Agency settle this matter in a consistent manner as other decisions are made without conducting a survey; questioned to what extent the Agency will deny the potential of business interest in our community; felt a mall is a needed entity and would enhance the community. Revenue is needed to pay for the services; the City has no fire department or police department. John Hanneman, 12620 Garden Avenue, stated some people have come to Grand Terrace to retire. Questioned if he could be assured that a developer would give him enough money for his home to relocate. Dennis Evans, 22064 DeBerry, speaking in opposition, stated the elected officials should represent the people, and when the majority of the people indicate "no" on an issue, the Agency should abide by those wishes. Stated both the Mayor and Mrs. Pfennighausen have voiced opinions on this matter. Realizes revenue will be needed; feels the City must establish a basic philosophy of whether it wants large commercialism, which he feels will be detrimental, or to retain a residential environment; felt the issue should be put to a legal vote. David Beno, 2770 English Road, Chino, speaking in favor and owner of a nine -acre parcel in the area under discussion, stated other cities are battling and providing incentives to attract a shopping center, since they realize, with the current budget situation, the necessity for sales tax revenue; Stated Federated Department Stores is the "Cadillac" of the shopping center developers; stated he must develop his property and will probably be developed in semi -industrial or office space, which will not produce sales tax revenue, and won't compare to planned, coordinated development. Chairman Grant closed the meeting to public participation. Mr. Rigley stated he felt the Agency must consider the results, but clarified it was advisory and not directive. Voiced concern about access for a shopping mall, feeling funds would not be received from Page 8 CRA - 1/13/83 Caltrans; stated an exit in the area of La Cadena and Iowa would require going through Southern California Edison Company property, and they have indicated they will be using that land for other purposes. Felt survey results were emotional votes, due to false rumors of losing homes. Feels if the City could have a mall, with an overlay on the property with certain conditions and restrictions, that it would be a very attractive area, and feels the surrounding housing would increase in value. Spoke in favor of a mall, but opposed spending any more money; was opposed to spending $17,000 for the marketing analysis and to further feasibility studies; would be in favor of conducting negotiations with a developer. Mrs. Pfennighausen summarized the 36 written responses which came in with the survey, which are available for review; stated six people addressed the conflict of interest issue and the other 30 people commented on other issues. Five indicated they were in favor of the mall; all the others were opposed; some felt the survey wasn't valid; six opposed because of environmental changes; two thought the survey should have been by secret ballot; one thought the shopping center would attract undesirables. Stated she formed an opinion on the shopping mall after touring other cities that used a mall concept to develop an income base for their community; felt none of them had situations similar to Grand Terrace. Felt Grand Terrace has a limited amount of space and that she moved here because it was a residential community; has never indicated a shopping mall would not be successful and would not bring income into the City; stated there are related costs; the developers have not indicated an interest in building an off -ramp, widening Michigan, or indicated a willingness to buy the land; stated there was a proposal before Council for the City to acquire that land and sell it to or lease it to a developer. Stated when she assumed this office, she promised to consider everything on its merit, feels she has done this, will continue to do so, and will not withdraw, feeling there is no such thing as a moral conflict of interest. Mr. Nix concurred the survey was not a mandate and not binding; particulary since the difference was not overwhelming on this emotional issue, feels the matter should be continued and more data is needed. Feels the Agency has more information on this issue than those voting, but feels the Agency still does not have sufficient data to make the right decision about whether or not there should be a shopping mall; Stated CRA funds can be used as seed money to improve the value of an area and get tax increment benefit by generating income; stated comments he has heard about spending money for services, rather than this, indicates a misconception; those funds can only be used for capital improvements, and unless the Agency invests in the right kind of seed projects, there will be no projects. Statements about wanting a residential community are not dealing with the issue; since this property has been zoned commercially for some time. The issue is not whether to build houses, but what kind of development would be the most desirable and most productive for that property. Stated the Agency has never considered condemning and taking homes - feels there are other avenues to acquire more than 67 acres, if needed, without taking Page 9 CRA - 1/13/83 _ homes; felf 1 the Agency has allowed itsel� be directed regarding the use o he public utility property, r r than gathering data and specifying how the property is to be used. Concurs with Mr. Rigley's statement that we don't have the right kind of •answers, but disagrees with his conclusion not to spend a dollar on seed money or education to properly plan the future of this City, doesn't know whether a ramp is feasible, but doesn't feel it should be disregarded because it will cost money; feels the Agency needs to obtain more data, and to understand the facts and potential options prior to making a decision to proceed on a particular type of development. Chairman Grant stated he feels the Agency must consider what is good for the whole community; stated the percentages indicate that neither side can be ignored and is forcing the Agency to do what it was elected to do, which is to use its own judgment. Will always be opposed to eminent domain. Stated we are in a depression, the counties and cities are suffering, and therefore innovative ideas must be considered, such as increasing sales tax revenue. Certain businesses draw more sales taxes than others, and the area under discussion would produce that kind of sales tax. Would never support anyone losing a home, but supports the idea of a shopping mall; the City can prevent the helter-skelter development which is evident along the freeway; the property is zoned commercially, the owners of that property will sell as soon as approached with the right price, and there is nothing the City can do about it. Supported looking further into the feasibility of having that type of commercial development. Mr. Nix stated the feasibility study did a tremendous job in terms of indicating the potential of a regional shopping center, which does not duplicate the surrounding shopping centers; feels the Agency should continue to look for the best development throughout the entire City which will provide long-term support for necessary services, and that includes objectively considering commercial development in that area, and the entire City. - Chairman Grant concurred with Mr. Nix, stating all the commercial areas in the City need revitalization and hopes the Chamber of Commerce will address those problems in conjunction with the City; will support expenditure of funds, if needed, to get positive results. Mr. Rigley requested clarifiction, feeling the only way to pursue this matter is to expend funds by hiring a consultant, and would not support. Mrs. Pfennighausen stated the purpose of a Chamber of Commerce is to assist and seek out business within a community, and should take that responsibility. Mr. Nix stated alternatives for a positive approach include getting facts, which at some time will include the right consultant for the area to be studied, such as detailed engineering data and costs Page 10 CRA - 1/13/83 _ involved an interchange; recommended LIt Agency or its designatefoepresentatives officially con developers and acquire data, with decisions on fund expenditures to be made based on the information received. Ed Clark stated he understands, from the discussion, the Agency does not wish to spend money prior to gaining more information; stated that MSI and Shearson/American Express have been approved as financial consultants, which includes investigating bringing business into the area; also recommended contacting Federated Stores and other developers to acquire data. CRA-83-11A Motion by Mr. Rigley, Second by Mr. Nix, to continue looking into the feasibility of a shopping mall. CRA-83-11B Motion by Mr. Nix, Second by Chairman Grant, to amend Motion No. CRA-83-11A to designate the Finance/Administrative Services Officer as the official Staff member to handle correspondence and that the Chairman and Vice -Chairman be designated as the Agency members to participate with him in official negotiations. The amendment to Motion No. CRA-83-11A carried 3-1, with Mrs. Pfennighausen voting NOE, and Mr. Petta abstaining. Following clarification that the area to be studied at this time is the area south of Barton Road, west of Michigan, north of Pico, and east of the freeway, Motion No. CRA-83-11A, as amended, carried 3-1, with Mrs. Pfennighausen voting NOE, and Mr. Petta abstaining. ADJOURN The meeting adjourned at 9:14 p.m. The next regular meeting will be held January 27, 1983, at 5:30 p.m. Respectfully submitted, /, z ecretar APPROVED: Zh a rman Page 11 CRA - 1/13/83 SIAFF REPQRT `�`.' C R A ITEM (XX) COUNCIL ITEM ( ) MEETING DATE: APRIL 26, 1984 AGENDA ITEM NO. q SUBJECT: ECONOMIC DEVELOPMENT CONSULTANT FUNDING IS REQUIRED X FUNDING IS NOT REQUIRED On January 26, 1984 the Grand Terrace Community Redevelopment Agency approved the dissemination of a request for proposals for an economic development consultant to assist this Agency in attracting qualified developers to the City of Grand Terrace. Three proposals were received: Katz Hollis Coren and Associates, Resenow Spevacek Group Inc., and Municipal Services, Inc. The Agency's Executive Director asked a group of five individuals to review the proposals and make recommendations. The committee's report is attached. The committee recommends the hiring of Rosenow Spevacek Group to act as an extension of the Agency staff to assist in attracting development to the City. The committee further recommends budgeting $36,000 for this purpose. Staff is suggesting that this amount be included in the FY 1984-85 Grand Terrace Community Redevelopment Agency budget, the consultant's services to commence with the beginning of the coming fiscal year, July 1, 1984. Staff recommends that the Agency: A. APPROVE THE COMMITTEE'S RECOMMENDATION AND DIRECT STAFF TO PREPARE THE CONTRACT DOCUMENTS FOR HIRING ROSENOW SPEVACEK GROUP, INC. AS ECONOMIC DEVELOPMENT CONSULTANT. B. DIRECT STAFF TO INCLUDE $36,000 FOR PROFESSIONAL SERVICES IN THE FY 1984-85 GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY BUDGET. SA:TC:10 Encs. Committee recommendation letter dated April 9, 1984 Proposals - 3 4M y('a.f. i 7" M April 9, 1984 Oe Mr. Seth Armstead, City Manager City of Grand Terrace Dear Mr. Armstead, The purpose of this letter is to submit to you Economic Development Consultant Selection Committee. consisted of Mr. Joe Kicak, Mr. Randall Anstine, Mr. myself. I was selected as Chairman and presided at Mr. David Ter Best was prevented from participation commitments. the report of the The Committee Tom Coyle and the sessions. by other The Committee met originally on March 20, 1984. At this meeting we reviewed and discussed the proposals which were submitted to the City. There were responses from Katz Hollis Coren and Associates, Inc, Rosenow Spevacek Group Inc., and, Municipal Services, Inc. It was apparent, at this meeting, that the responses raised questions which had to be explored in greater detail. Therefore, it was our decision to schedule another meeting where we would invite the prospective consultants to discuss their submissions with us. This meeting was held on April 3, 1984, with representatives of each firm in attendance. Recommendation: It is the unanimous recommendation that the Rosenow Spevacek Group Inc., 414 West 4th Street, Suite "D", Santa Ana, California, 92701 be retained to act as a staff extension for the Executive Director/City Manager to carry out redevelopment planning which will enhance economic development and attract commercial development to the City of Grand Terrace The basis for this recommendation is as follows: 1. RSG is a diversified professional service firm whose primary focus will be on designing and implementing programs to stimulate the development in Grand Terrace. Their proposal answered directly and specifically the RFP and indicated a knowledge of the needs of the City in this regard. 2. RSG will build a team around Kathleen E. Rosenow, Frank J. Spevacek and Roberta J. Costa who are principals and an associate of the firm respectively. They have all had experience with local government and will be directly involved in this project. Mr. Seth Armstead, City Manager City of Grand Terrace Page 2 3. Kathleen Rosenow gave assurances to the Committee that RSG has had a lot of land owner participation experience. The firm is acquainted with unsophisticated owners and will ensure that their right to parti- cipate in this process is protected. They understand the need for community education and information. 4. RSG understands the pitfalls of redevelopment; schedules, meeting due dates, being strung along by developers and keeping community expectations realistic. The Committee believes that such knowledge will be important to this City. 5. RSG recognizes the importance of being available and maintaining a high profile in the City. They will work for the City as an extension of the staff and will make frequent concise reports for City Council review. 6. RSG recognizes that eminent domain is not available to them. They recognize that Grand Terrace is not an easy project. 7. RSG's implementation schedule is designed to produce results in nine months. The Committee is convinced that RSG's plan is feasible and in order to be effective and to result in signed agreements that the contract should be for one year. In order to safeguard the City, and this is acceptable to RSG, a thirty day termination clause should be included. 8. The cost for RSG's services, based on an estimated 40 hours per month involvement by the team, should be budgeted at $36,000 per year. This cost in relation to the other firms is as follows: RSG - $36,000/yr. MSI - 56,245/yr. Katz Hollis - Declined to give a cost figure until specific tasks were given them to perform. Indicated if $25,000 were budgeted then the firm would work against that figure. General. Each firm that responded and was interviewed had excellent credentials. The Committees choice was made easy because of the cooper- ation of all the firms and their representatives. The RSG firm has the relevant experience, understands the approach to take in meeting the needs of this City and has a plan to produce results at the least cost of all of the firms. In F Mr. Seth Armstead, City Manager City of Grand Terrace Page 3 - It has been a pleasure to serve the City as a Committee to perform this task. I am available to respond to any questions regarding our recommendation. ,JLery truly 4E. ours Doug Members Concurrin �Q Joe Ki cak ' Tom Coyle Randy Anstine% Attachments: RSG Proposal MSI Proposal Katz Hollis Proposal RATING SHEET GTRrP R4-03 ECONOMIC/COMMUNITY DEVELOPMENT PLAN NAME EXPERIENCE APPROACH COST RATER TOTALS OVERALL TOTAL Katz Hollis 1) 1) 1) 1) 617 South Olive 2) 30 2 1 10 2) 10 2) 50 Suite 710 Los Angeles. CA. 90014 3) 32 3) 8 3) 4 3) 44 4) 40 4) 10 4) 3 4) 46.75 5 3 5) 40 5) 0 5) 0 5) 40 Municipal Services, Inc. 1) 1) 1) 1) 712 N. Diamond Bar Blvd. Diamond Bar, CA. 91765 2) 30 2) 35 2) 15 2) 80 3) 40 3) 32 3) 10 3) 82 4) 35 4) 20 4) 10 4) 65 74.25 5) 36 5) 25 5) 9 5) 70 PSG 414 West 4th Street Suite E Santa Ana, CA. 92701 1) 1) 1) 1) 2) 30 2) 40 2) 20 2) 90 3) 40 3) 36 3) 16 3) 92 4) 35 4) 40 4) 17 4) 92 90.25 5) 32 5) 38 5) 17 5) 87 MAXIMUM POSSIBLE SCORE 40 40 20 100 DAVE TERBEST 1) DOUG ERWAY 2) JOE KICAK 3) RANDY ANST1N€ 4) TOM COYLE 5) A A F] (b) Paragraph 4 shall read "City agrees that the costs of said improvements shall not exceed the costs shown on Exhibit "B" and L the summary sheet attached thereto." (2) Award the contract for the Azure Hills Parking Lot/Fire Station Access Project to Matich Corporation in the amount of $74,950, and authorize execution of the contract by the Chairman. RFP - ECONOMIC DEVELOPMENT CONSULTANT (GTRFP 84-3) Executive Director Armstead recommended approval of the proposed RFP for an economic development consultant. David Terbest, Chairman, Grand Terrace Chamber of Commerce Economic Development Committee, distributed his letter dated January 26, 1984 supporting hiring a consultant and indicating a willingness to work with the City and the consultant to improve the commercial, industrial and residential atmosphere of the City. Further consideration of the RFP was deferred to the meeting of February 9, 1984, with the RFP to be amended pursuant to Council recommendations as follows: (1) Change the first paragraph to read "We invite you to sumit a proposal to act as the staff extension for the Executive Director/City Manager to carry out redevelopment planning which will enhance economic development and attract commercial development to the City of Grand Terrace"; (2) Eliminate the reference to the General Plan Update, freeway access and Redevelopment Implementation Strategy in Paragraph 3, as well as the enclosure; add a paragraph listing those documents and the Nonresidential Development Market Evaulation as reference documents available at City Hall for review, which is to outline the procedure for review and obtaining copies; and (3) add a paragraph stating that the contractor will be expected to meet frequently with representatives of the Agency, Staff and Chamber of Commerce for the purpose of receiving direction and to coordinate the objectives for development activities. 1981 RESIDENTIAL MORTGAGE BOND ISSUE Attorney Nazarek advised $11,730,000 was still remaining in the mortgage pool at the end of 1983 for mortgages at 12 1/8% interest; due to the present condition of the mortgage market, it is anticipated that in March the trustee will use those funds to call the 1981 issue bonds, and that within a period of 120-180 days, all bonds will have been called and redeemed. 1984 SERIES A RESIDENTIAL MORTGAGE BOND ISSUE The $38,625,000 single family mortgage bond issue for the Laverne/Grand Terrace Housing Finance Agency Program, which received an A+ rating, closed January 20, 1984; of that amount, $12,000,000 is committed to the City to finance 83 homes in the Foxboro and 15 homes in the Honey Glen developments by Griffin Development, which will allow mortgages to be issued at 10.95%; that interest rate can be Page 2 - CRA - 1/26/84 STAFF REPq;RT Date: 4/20/84 C R A ITEM (xx) COUNCIL ITEM ( ) MEETING DATE: April 26, 1984 AGENDA ITEM NO. 4 SUBJECT: Personnel Rules & Regulations FUNDING IS REQUIRED NO FUNDING IS REQUIRED XX The Agency requested, at the meeting of April 12, 1984, that an item be presented providing for adoption, by reference, the City's personnel rules and regulations as the Personnel Rules & Regulations of the CRA. Staff recommends that the Agency: ADOPT THE RESOLUTION ADOPTING, BY REFERENCE, THE CITY'S "RULES & REGULATIONS FOR THE ADMINISTRATION OF PERSONNEL MATTERS," AND AMENDMENTS THERETO. ME: id Enclosures PEN4G GRA AFFhOYAL RESOLUTION NO. CRA-84- A RESOLUTION OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE, ADOPTING, BY REFERENCE, THE CITY OF GRAND TERRACE "RULES AND REGULATIONS FOR THE ADMINISTRATION OF PERSONNEL MATTERS" AND AMENDMENTS THERETO. NOW, THEREFORE, the Community Redevelopment Agency of the City of Grand Terrace DOES HEREBY RESOLVE as follows: SECTION 1. Personnel Rules & Re ulations - That the City of Grand Terrace "Rules and Regulations for the Administration of Personnel Matters," and amendments thereto, are hereby adopted, by reference, as the Personnel Rules and Regulations for the Community Redevelopment Agency of the City of Grand Terrace. ADOPTED this 26th day of April, 1984. ATTEST: Secretary of the Grand Terrace Community Redevelopment Agency Approved as to Form: Attorney Chairman of the ran errace Community Redevelopment Agency ARCHITECT'S OWNER o APR 2 ARC ' " 'CT ❑ HAD REPORT CO ANT ❑ rOUNCIL AG A ITEM it 2 �. AIA DOCUMENT G7)) FIELD ❑ Grand Terrace Civic Center 13 PROJECT: FIELD REPORT NO: CONTRACT: ARCHITECT'S PROJECT NO1-110CC.52 DATE April 11, 19'B48: 30-9. 30 WEATHER partly cloudy TEMP. RANGE 78-75' EST. % Of COMPLETION 16% CONFORMANCE WITH SCHEDULE (+, -) on time WORK IN PROGRESS PRESENT AT SITE Masonry Tom Schwab, Finance Director and plumbing Seth Armstead, City Manager 3. oncre a sono- u e columns Councilman Tony Petta Larry Wolff, WLC OBSERV TICONS • Seth indicated that CLII clyliuintment had been arranged for after the iob meeting for the Architect to meet with Larry Halstead of Accent Print and Design in regards to the inter- secticii of Palm Avenue and Grand Seth Armstead expressed his concern in regards to the amount. would notify Maveric Construction in regards to insuring peri- odic pick-up and clean-up of all trash and debris. After the Soh mppi-i nQ 1-he Arr•hi tect talked to— the —construct-1 on foreman_ and was assured that trash would be removed before Friday. 3. Larry Wolff will be on vacation next week and will not he at the job meeting. In his absence, George Wiens, Architect, *!*, all associate Witt) the firm, shall attend the • It will be necessary for Larry to brief George in regards to the area of the Council Chambers. Electrical stub -outs, cbangas in the canting layout, Goordinatien between the ease work and the sound system, etc., will have to be addressed possibIy next week. ITEMS TO VERIFY As noted above D CG ►,.IVED t 1 `f? 1t4 INFORMATION OR ACTION REQUIRED As noted above A�p ATTACHMENTS ,N O REPORT B . ARRY OLFF, Achitect AIA AIA DOCU NT G711 • RCHITECT'S ELPREPORT • OCTOBER 1972 EDITION • AIA6 • m 1972 THE AMERICAN INSTIT E OF ARCHO ECTS, 1735 NEW YORK AVE., NW, WASHINGTON, D C. 20006 page l of 2 pages l GRAND TERRACE CIVIC CENTER JOB REPORT NO. 13 1. page 2 i 4. The construction schedule was discussed. Some concern was Discussions with given to the progress of the brick masonry. the Contractor's foreman indicate that they are waiting to strip the sono-tube columns before commencing with the mason- ry. To date, the masonry has been a piece meal progress. from the columns, it will When the forms have been removed allow for the masonry to continue at a steady and intensified level of progress. 5. At the exterior side of the radius masonry corners it will be in to provide necessary to beef up the veneer plaster order surface to apply the waterproofing. for a smooth and uniform membrane to. 6. Bob Stewart indicated that the backfill at the Edison cross- extent that additional ing at Barton Rd. has settled to the asphalt pavement should be installed, or otherwise larger depressions or potholes are likely to occur. 7. The next regularly scheduled job meeting shall be at 8:30am, Wednesday, April 18, 1984. AIZC H ITECT'S OWNER ❑ APR 2 6 1984 ARC ❑ F1,40I REPORT CON�ANT ❑ Z AIA DOCUMENT C711 FIELD p COUNCIL AGENDEM � PROJECT: Grand Terrace Civic Center FIELD REPORT NO: 14 CONTRACT: ARCHITECT'S PROJECT NO: 81-11OCC-52 DATE 4/18/84 TIME 8:30-10:00 a.m. WEATHER partly cloudy TEMP. RANGE 65-750 EST. % OF COMPLETION 18% CONFORMANCE WITH SCHEDULE (+, -) to be revised WORK IN PROGRESS PRESENT AT SITE Seth Armstead City Manager 1. Removal of form work around concrete Barbara Phennighausen, Councilwoman Ton, Schwab, Finance Bitectov- columns Bob Steward, Building Inspector 2. Masonry Roy Taylor, Maveric Construction plumbing 4. Council am er concrete slab OBSERVATIONS 1. Seth Armstead expressed his concerns in regard to the amount of trash and debris generated alot of debris and trash and that he would try to keep the level to a minimum. 2. The settlement of the pavement on Barton Road where the electrical service was canneeted was diseussed and Roy Taylor indieated that he would verify if it was the responsibility of his electrical subcontractor to add asphalt at the settle- ment or whether it was the responsibility of the Edison Company 3. Roy Taylor indicated that he would be revising the schedule of construction and that they had not caught back up win the six week delay earlier in the project. 4. Seth Armstead indicated that there has been some concern generated over the color schedule in the building. Ht! Wd5 inquiring if it would be possible to change amT of the colors in the paint carpeting, and wall covering Roy Taylor indicated that most of these materials have already been ordered and that any change would probably result in delays ef eenstruetien and/or possible . Seth Armstead indicated that the colors will be reviewed at the next Council Meeting. 5- 1,eth-Amztead requested that the architect review the coordination between the Cah-11P TV Company and the Telephone Company to make sure there is adequate room in the utility room to e both systems. -Continued on Page 2- ITEMS TO VERIFY 1. The soldier coursing at lintels above doors and windows can be constructed of either' orhigh units. 4-wed on Page -2 INFORMATION OR ACTION REQUIRED __FrF'1\'ED ATTACHMENTS REPORT BY: AE,ORGE/XENS, Architect, AIA AIA DOCUME T 711 - ARCHITECT'S FIELD REPORT - OCTOBER 1972 EDITION - AIAS - ® 1972 THE AMER ICA INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., NW, WASHINGTON, D C. 20006 page of pages � 1 � Field Report No. 14 Page 2 OBSERVATIONS continued 6. A letter and material breakdown from Design Engineering was given to both the contractor and the owner which reflects the change in the pipe sizing and the runs for the water service. The intent of this letter is to give the City an itemized breakdown of the amount of credit due back to the City from this change. 7. The actual location of the meter and water service has not been verified in writing from the water company. Bob Stewart indicated that he would be in contact with the water company and try to expedite this written confirmation. 8. A letter was given to the owner from Maverick Construction that reflects the additional cost that would be required to install the necessary conduit for Cable TV. 9. The architect indicated additional conduits would be required in the Council Chambers that were not indicated on the drawings. These are a conduit with a junction box on each end from the projection stand to the guest speaker lecturn and a telephone outlet at the round city staff desk and at the council dias to be connected by conduit back to the outlet in the executive conference room. ` 10. Location of the additional conduit and junction boxes from the lecturn to the projection stand was reviewed with the contractor along with the location for the additional telephone outlets, the dimmer control panel, and the electrical duplex outlet which is to be on the lecturn side of the low wall that separates the seating area from the city staff desk. ITEMS TO VERIFY continued 2. The exterior windows can either be centered in the 12" and 8" walls or can be installed at the face of the walls. 3. Location of the voting lights summary board on the wall behind the council dias needs to be verified. 4. Conduits for the Cable TV in the Council Chambers will have to be installed before the change order is approved by the Council. Architect indicated that he would verify those installations and give the contractor direction. 5. The color bands in the exterior masonry are not clearly indicated and need to be dimensioned. ' PENDING CITY CFjj REGISTER NO. 042684 GKJrJO TERRACE COUNCIL APPROVAL PAGE NO. 1 DEMAND/WARRANT REGISTER NO. g p -10 2 COUNCIL AGENDA ITEM Z yA DATE 0 4 / 26 / 8 4 �UCHER NO. PAYEE DETAIL OF DEMANDS PRESENTED WARRANT CHECK WRITTEN DESCRIPTION ACCOUNTCHG'O INV NO. AMOUNT NO. AMOUNT ALL A+.ERICAVI ASPHALT t= IIIAL 10 RETE'+TI0,1 18-4904-255 7507.09 P3968 7507.09 G T R D,DEBERRY,PICO ;,45TA.. C- IJRY ; uTTLcJ ^'ATER TTL_Q ,AT=R,C/f-I 1J-4190-?38 03326 23.00 (,TTLEJ _jATE�,�.0-1.3VC5 1v-41y0-23t� 03324 14.1�U 30TTLED ,44TER,E0C 1�1-4190-238 03324 q.5U �0TTL�TE�.Fi i. 1v-4190-23R 031525 27.50 12095 74.00 CjLTO,fl, !CITY GF CHALA/LI•;E HASES,PALL P4T1:-4a36-220 31468 140.OU 1209b 14C.00 CuI_TI?t., CITf OF -1.,:.3.ICES 4/14 21-4570-; r02 1915a.47 F3971 19154.47 CuLT0 •I IJ••1IFIE.J SC;IOUL i]ISTPI 10-U110-242 r�1 sS.J,J °LA'I.Cu;•.?/5/^u 10-4POJ-?42 44 2=.00 12097 110.00 C,cFER�E'L Or".-iPE^:SATTJ,,! PLA�i CEr.co-ip.p/i% c,v0.4/6/?34 10-2154-000 591?.00 ,EF.L;r+ iP.?/? E-JO.1/5/;A41 16-2170-001 i7.89 OEF.C').lP.P/? EI.10. 24 1-j-2171-000 37.66 1F: .rr1,IP.!=/o F",-D 6/t�4 1j-4120-139 57h.95 IJ.-F.rO 'Q.a/Q F .ir.1/1/134 10-4125-130 3341.h2 uEF.V!i,,P.P/P F,,t .14/4;/34 IC-4140-139 553.0a iEF.00' , P.P/u F \l^.a/6/;z4 10-4160-139 231.97 u:F.CI:••P,P/P _ ,r.4/6/64 13-4430-139 1.i5.35 0EF.CO!;P.P/R F_'JO.1/h/A4 21-4572-13r, 1460.35 P3972 2781.85 PARY )ISHAVi P4RK CGi J.3/J 3/9,IOISt-4,V 13-4807-270 319.5o 12096 319.56 ELECTRO "IETHOLO+,;Y CJ'P. CALI'3YaTE RAOAK U'JIT, IC-4410-256 bUO9 45.00 12009 45.00 SHERIFF CAR m 3,WA D TERIRACE PAGE NO DEMAND/WARRANT REGISTER NO. 64-1 U 2 DATE 04/26/84 IUCHER NO. PAYEE DETAIL OF DEMANDS PRESENTED WARRANT CHECK WRITTEN DESCRIPTION ACCOUNTCHG'D INV NO. AMOUNT NO. AMOUNT 'YRNA ER''JAY SCCA SA^] JUAN,3/15,ER6%lAY 10-4125-270 40.5-1) LGCAL t•1ILEAGE,E?!'iAY 10-4129-271 4.50 12100 45.00 Fi,'ITc.Ja ELF_CT?O,ICS PC;:FR SUPPLY/4-J—:',:;NA. JV-4�;08-220 24949 159,.39 12101 158.89 EOC ,EL,"' Trta3� 'OLu`I:S, FARK 13-4430-245 3?6841 35.00 12102 3`.00 N.aQ6EK CI:':Pf`:Y S='ER SI`.!�,DE5EP=Y 21-457?-900 EU95 473.30 12103 473.30 ,lkN"LTFT/CLca'\- ;/P 13-4430-2u6 3a3333 421.43 12104 421.45 LIGHTS I dL1^:L, LI--NTI'•:G SUPPLIES, IINC REPLACE 16-4Q00-220 17868 62.01 12105 62.01 LIGHT IrS StRJICES IrICDnPORATED STREET S.•=Ep,3/_7/64 10-40OA—?55 4253 446.90 �T.xEET S'.;EEP,4/3 n4/4/b4 15-4QU8-255 4271 357.52 12106 804.u2 I ,T_=I:ATIJJ; nL CITY llC AG=`lE, �GT.LCC�L r'L„"I JI i.;,RtJ.3. 1v�-4120-210 25.20 12107 25.2U K —+APT PICTURE F9At'IE5,(12) 10-4802-210 49509 31.93 12108 31.93 CRIME PREVENTION CON VIQGIL LIVELY CRUSS.GG�UaRD,3/26-4/6/84 17-4910-250 114.46 CPGSS.GUARD,4/9-4/20/84 17-4Q10-250 59.36 12109 173.84 MICHA&EL LUNA USE OF TRUCK,3/84,LUwA 10-4180-240 97.24 SK4iJL TERR4CE PAGE NO. DEMAND/WARRANT REGISTER NO 84-102 DATE 04/26/84 OCHER PAYEE DETAIL OF DEMANDS PRESENTED WARRANT CHECK WRITTEN N0. DESCRIPTION ACCOUNT CHG'D INV NO. AMOUNT NO. AMOUNT LOC41- IMILE.4GE,Ll;NA 10-4180-271 60.45 12110 157.69 JGA"i '1IYERS C'?;SS.vU4F0,3/2Q/84 17-4910-250 12.72 12111 12.72 SUBSTITUTE NAZAREK, -!wPPF,4, HOPK V,6 a LEA --AL SVC,S. c'/ 3u 1 v-4160-250 1460.21 12112 1460.21 PMILIP M. PAGE PARK C.,PE,4/1-4/%Q/94 135-4430-245 220.00 12113 220.00 P,I4E CASH FUr,,O KETIRE.P/P E:lD.U/6/R4 10-2167-000 31.90 REtI,%E.p/k En:, .u/6/p4 10-4120-140 395.26 RETI,gE.P/R E-�D.4/6/94 10-4125-140 263.50 RETI,iE.P/P E;4D.U/6/3u 10-•4140-140 252.18 :,ETI,tF.P/R E 40.ZI l,34 10-41tr0-140 158.90 PETIRE.P/R ENG.1/6/A4 13-4430-140 126.9A� -ETIRE.P/R E^\ID.4/A/84 21-4572-140 73.60 P3974 1304.32 HARRIS ; PEAPCE P4RT.94Y.!N4 (m P) 10-4592-255 237q.22 P3970 2379.22 COR CENTER RESTROOM S PEOPLE HELGcRS Ir:C REC.3V0S.3/q-4/12/A4 13-4431�-250 1818.77 12114 1818.77 3,01 60'10 CO CENTRAL CR WgIO�- Ei-iPLOYF_ES JED. P/P END. 10-2165-000 15U7.32 P3973 1507.32 4/6/84 S;,t,; RE?i.ARDI'JO,AtJDITOit/CO"JT. CJFICF 3/A4jPARKVIG CITE610-22U0-000 154.50 12115 154.50 COUNTY PORTION S-iEKIFF FLOYD TID:rELL L4v ENFCRCEMEUT 4/t�4 10-4u10-256 32249.00 P3969 32249.00 GRAND TERRACE PAGE NO DEMAND/WARRANT REGISTER NO. 6 4 -10 2 DATE 04/26/84 UCHER PAYEE DETAIL OF DEMANDS PRESENTED WARRANT CHECK WRITTEN N0. DESCRIPTION ACCOUNTCHG'D INV NO. AMOUNT NO. AMOUNT SECURITY PACIFIC AWL pAidK PARK/RF_C.CONF.S/D 3/9, 13-4430-270 254.12 12116 254.12 ANSTINE SIG:JAL !,lAI N'TF,iA;aCE, I",!C. SIO IAL 'VAIIIT. (3) , 3/�4 ib-4909-255 36425 199.23 12117 199.23 SUUT!'ERI: CALIF0RT,-:A EDT510N ELEC.RARK,2 LIGHT5,3/34 13-4430-238 2/4.86 cLcC.GI��,L 3/34,(1) 1n-4510-238 64.76 12118 109.62 Su. CALIF. GA3 CO3,IPw;'IY GAS,C1H 3/94 1i4-4190-238 103.34 12119 103.34 TIGER SYSTE:43 F;E.vT STGR46t `'IiJ 4/54 lo-a110-240 100921 b0.00 12120 60.00 :'-aTTE;,3Ai4GER'S OFFICE 3uPPLY -.;AI•yuSCRTPT CCVc":?S 1u-4125-210 4335 Q.9U PEi'�CIL3 10-4140-210 4335 4.08 ROLODEX JRGAIIZER 13-4430-210 4335 12.08 Ir.,0EX CAKDS,LEJrE? CARDS 21-4572-210 4335 4.56 12121 29.64 PO%,4LO :. BRALE Y LAND AOUIRE.PFTTa/COOLLY ib-4030-255 1374.12 P3975 1374.12 BARTON RD.PROJECT RHNSOmE 90CTHE .Y.I.D..REFUHDIp900THE 21-3114-000 2.10 12122 2.10 STEPHEN CLARKE ,i.A.G.REFUMD,CL.A+<KE 21-3114-000 6.51 12123 6.51 DuIJG DE�J!IIaG 4.:,4.D.REFUND,DE?^ING 21-3114-000 2.10 12124 2.10 GRAND TERRACE PAGE NO. DEMAND/WARRANT REGISTER NO 34-102 DATE 04/26/84 OCHER NO. PAYEE DETAIL OF DEMANDS PRESENTED WARRANT CHECK WRITTEN DESCRIPTION ACCOUNT CHG'D INV NO. AMOUNT NO. AMOUNT JOHid JAY J,A.D.REFIJi0, JAY 21-311u-000 4.20 12125 4.20 LILIA T. FIGUEGJA .y.d.D.REFV,,40,FIGUER0A 21-3114-000 5.81 12126 5.81 DONALD REED o,.:°i:D.4EFU;0,K`EG 21-3114-000 4.90 12127 4.90 JOV4 .1 3-ILL TRAMMELL KEFU;4D,OEPOSIT,T;iA%l�:S'LL 10-2300-040 500.00 12128 S00.00 PAYROLL PAYPOLL-ND.a/b/34 10-21b1-000 1365.24 PAYROLL El�D.4/b/64 13J-2162-000 223.07 PAYROLL END.4/b/34 10-2163-000 101.81 PAYROLL EI,10.4/6/8u 10-2164-000 599.00 PAYROLL EOD.4/6/641 10-2165-000 1507.32 PAYROLL ENID.4/6/84 10-210-000 31.90 PAYROLL EN0.4/6/84 10-2170-000 97.89 PAYROLL E310.4/o/+ 4 1u-2171-000 37.66 ?AYPJLL E-40.4/6/34 10-4110-120 750.00 PAYROLL EN!0.4/6/64 10-u120-110 3187.56 PAYROLL ENO.4/b/C4 10-4125-110 2129.02 P4YPUILL 10-4140-110 3063.34 PAYROLL EP10.4/6/Sq 10-41Nn-110 1231.48 PAYROLL END.4/6/34 13-4430-110 1024.01 PAYROLL E^IU.4/6/541 21-4572-110 609.68 0 8097.20 GRAND TERRACE PAGE NO. 6 DEMAND/WARRANT REGISTER NO. 84-102 DATE 04/26/84 PAYEE WARRANT CHECK UCHER DETAIL OF DEMANDS PRESENTED WRITTEN N0. DESCRIPTION ACCOUNTCHG'D INV NO. AMOUNT NO AMOUNT KITTEN 8045.06 REPAID 76354.59 ACCRUED .00 TOTAL 84399.65 RECAP 3Y FUi:D FUND 10 FUND 13 FUi4D 16 FUND 17 FUND 18 FUND 21 RE -PAID -BITTEN 46186.94 2956.74 1336.34 3245.84 1374.12 346.00 .00 186.56 7507.09 804.42 19950.10 503.50 I CERTIFY THAT, TO THE BEST F MY KNOWLEDGE, T E AFOR LISTED CHECKS FOR P YMENT OF CITY LIABILITIES HAVE BEEN AUD TED BY E AND ARE NECESSA Y AND PPROPRIATE EX ENDIT RES FOR THE OPERATION OF THE CITY. FINANCE & ADMINISTRATIVE SERVICESIOFFICER lo A FF REP WT Date: 4/20/84 `0147" C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: APRIL 26, 1984 AGENDA ITEM NO. cf Ci SUBJECT: RESOLUTION AB 2938 (ROGERS) SUPPORTING STATE HIGHWAY USERS TAX --COUNTY GAS TAX FUNDING IS REQUIRED FUNDING IS NOT REQUIRED X The San Bernardino Associated Governments and supervisors of the County of San Bernardino have asked for Resolutions from each city in support on this bill as it would greatly help this County due to the large number of miles of roads it has to maintain and fewer number of registered vehicles. This bill will have no effect on the motor vehicle fuel tax distributed to our City based on miles of maintained roads. The bill would correct a long-term deficiency among surburban, rural and recreational counties in the allocation of Highway Users Tax Accounts. The urban residents use and benefit from the housing, agricultural, and recreational sites in these larger counties and the bill would provide equity for them by making a modest change in gas tax distribution. Basically AB 2938 would allow for a portion of the motor vehicle fuel tax to be distributed on the basis of the number of miles of maintained roads, while 75% of the funds would continue to be distributed based on the number of registered vehicles. Since the County of San Bernardino is one of the larget counties in this State, and the fact the world, it would assist it and other counities which have more roads than vehicles. See AB 2938 attached. Staff recommends that the Council: A. ADOPT THE ATTACHED RESOLUTION --"A RESOLUTION OF THE CITY OF GRAND TERRACE, CALIFORNIA, SUPPORTING ASSEMBLY BILL 2938 (ROGERS) TO CHANGE THE STATE HIGHWAY USERS TAX ACCOUNT APPORTIONMENT FORMULA." B. FORWARD THIS RESOLUTION TO THE SAN BERNARDINO ASSOCIATED GOVERNMENTS, STATE ASSEMBLY TRANSPORTATION COMMITTEE CHAIRMAN, ASSEMBLYMAN•WILLIAM R. LEONARD, SENATOR RUBEN AYALA AND GOVERNOR DEUKMEJIAN. SA: Io Encl. Resolution SANBAG Memo dated March 27, 1984 AB 2938 (Rogers) u RESOLUTION NO. 84- 40PENDING CITY UNCIL APPROVAL A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, SUPPORTING ASSEMBLY BILL 2938 (ROGERS) TO CHANGE THE STATE HIGHWAY USERS TAX ACCOUNT APPORTIONMENT FORMULA. WHEREAS, each year revenues from motor vehicle fuel taxes are apportioned to counties from the State Highway State Highway Users Tax Account, and WHEREAS, seventy-five percent of the total account funds is apportioned based on the number of registered vehicles in each county; and after distribution of apportionment for other enumerated purposes, any remaining balance is also apportioned on the basis of registered vehicles in the county; and WHEREAS, Assembly Bill 2938 would change the above formula to require instead that the remaining balance be apportioned to counties on the basis of the ratio of the number of maintained miles of the counties' roads to the total number of miles of county maintained roads in the State; and WHEREAS, Assembly Bill 2938 would increase San Bernardino County's apportionment by approximately $1,005,300 annually, as well as the allocation for forty-three other California counties; and WHEREAS, it is recognized that increased allocations within counties benefit all county residents in the form of improved county roads, as well as cooperative and adjacent highway projects with cities and Caltrans; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grand Terrace hereby supports Assembly Bill 2938 and urges the California Legislature to pass Assembly Bill 2938 as authored by Assemblyman Don Rogers. BE IT FURTHER RESOLVED that the City Clerk is hereby directed to furnished copies of this Resolution to the appropriate State legislators and the San Bernardino County Board of Supervisors. ADOPTED this 12th day of April, 1984. ATTEST: City Clerk of the C i ty of Grand Terrace and of the City Council thereof. Approved as to form: City Attorney Mayor of the City of Grand Terrace and of the City Council thereof. SAN BERNARDINO ASSOCIATED GOVERNMENTS A PLANNING COUNCIL OF COOPERATING INTERACTIVE GOVERNMENTS Suite 401, 334 W. Third Street '"AAFAM *AMD=,Memo San Bernardino, California 92401 (714) 884-8276 Mayors SANBAG Delegates City of Grand Terrace TO: City Clerks ✓ ATTN: Myrna Erway ✓ City Managers 22795 Barton Road FROM: Wesley C. Mc Daniel, Executive Director Grand Terrace, Ca. 92324 SUBJECT: AB 2938 (ROGERS), COUNTY GAS TAX }- - NrO�f�.�nT�ON GO ywx/ FURNISHED T01 �XZ�1,�4-c DATE March 27, 1984�� l At the March SANBAG meeting, a motion was unanimously passed to support this bill and to ask for Resolutions from each city. The bill would change the county gas tax distribution formula to subvene a higher percentage on the basis of road miles. This would obviously help our county (.we have available a listing of the county -by -county effect). Since this portion of the gas tax is reserved only for counties, it would have no effect upon cities. Although the bill was put together by our county, at Supervisor Joyner's request, it is being carried by Assemblyman Rogers from Kern County. Attached is a sample Resolution and transmittal letter for your use. WCM:fjc Attachments CL-84-113 RECEIVED CITY OF GRAND TERRACE CITIES OF. ADELANTO, BARSTOW, CHINO, COLTON, FONTANA. LOMA LINDA. MONTCLAIR. NEEDLES, ONTARIO. REDLANDS. RIALTO, SAN BERNARDINO, UPLAND, VICTOOVILLE, COUNTY OF SAN BERNARDINO - - J ._. a -. 7,. - • .. .. ... .. — The_ San Bema County Transportation_ Commission - -_ �--� `-- - .,•. .... -_ _ „ `fir:ti" .. - - 'V"~ SAN BERNARDINO ASSOCIATED GOVERNMENTS A PLANNING COUNCIL OF COOPERATING INTERACTIVE GOVERNMENTS Wells Fargo Building 334 W. Third Street, Suite 401 o Y000o 00�1111�1Ti .'t-+ +._ ;?kY;,="��s=_ San Bernardino, California 92401 (714) 884-8276 r Tv_ - - v - .-_• -V.i. ' - .A'_ `Y..- •3=..,.-�.:=f 3::ai--..i- ti.a - SJvMi� __ r�7F _ __ -___ _._ r _ _ _ _-�f'`f7J3-- • %M•:4i�s tf\"_v- - _ 't• 1.-t"S'•'%'r:'... .iati'+Y",¢1.1.r.`..j4 _�'�^:t'• _ _ _ _ __�y _ _ _ �'i`�t-ti�M` -_ ;_•¢..�... 1 4 it`�o Kr �.}i �v N.•.i.'�.. -: LGy.• '!L1K�?. - u - .•V .3-+4-a - �27- _ - .cR� - xU�•j�"�. - March =1984-i 71R�° - - _ - •a-3! ^J-�',F��:-.. "Pc']f-'-�_ �3-v{-•�•.•. � �.1" _ _ -"4. _ _ _ - -_ _ cXU'e�3. - The Honorable William R: -Leonard-.---'.' Member the Assembly-- -of - State Capi tol Sacramento, California 95814�rs`_.j- _ - RE: AB 2938 (ROGERS) -_ - Dear Assemblyman Leonard.: The San Bernardino Associated -Governments (also serving as the San Bernardino_ County Transportation Commission) supports passage of AB 2938 (Rogers) which _ has been sent to the Assembly Transportation Committee but has not yet been = scheduled for hearing. - - This bill would correct a long-term deficiency among suburban, rural, and recreational counties in the allocation of the Highway Users Tax Account. Since urban residents use and benefit from the housing, agricultural products;_ and recreation sites in -these counties, the bill would also provide equity for them by making a modest change in gas tax distribution. If passed, AB 2938 would allow for a portion of the motor vehicle fuel tax to be distributed on the basis of the number of miles of maintained roads, while seventy-five percent of the funds would continue to be distributed based on the number of registered vehicles. Your vote to pass AB 2938 will be appreciated. Respectfully, John Joys President t.Svpervisor, County of San Bernardino) WCM:fjc CITIES OF: ADELANTO, BARSTOW, BIG BEAR LAKE, CHINO, COLTON, FONTANA, GRAND TERRACE, LOMA LINDA, MONTCLAIR, NEEDLES, ONTARIO, RANCHO CUCAMONGA, REDLANDS, RIALTO, SAN BERNARDINO, UPLAND, VICTORVILLE, COUNTY OF SAN BERNARDINO E CALIFORNIA LEGISLATUR4al-$4 REGULAR SESSION ASSEMBLY BILL No. 2938 Introduced by Assembly Member Rogers February 13, 1984 An act to amend Section 2104 of the Streets and Highways Code, relating to highway funds, and declaring the urgency thereof, to take effect immediately. LEGISLATIVE COUNSEL'S DIGEST AB 2938, as introduced, Rogers. Highway funds: county apportionments. Existing law requires the Controller to apportion to counties from the Highway Users Tax Account in the Transportation Tax Fund the net revenues derived from 2.035o per gallon under the Motor Vehicle Fuel License Tax Law, and 1.800 per gallon under the Use Fuel Tax Law, in accordance with a formula which requires 75% of the funds to be apportioned monthly among the counties in the respective proportion that the number of fee -paid and exempt vehicles registered in each county bears to the total number of registered vehicles in the state. After the above apportionments and apportionments for enumerated purposes, any remaining balance is also apportioned on the basis of registered vehicles in the county. This bill would change the above formula to require instead that the remaining balance be apportioned to each county on the basis of the ratio of the number of miles of maintained county roads in the county to the total number of miles of maintained county roads in the state. The bill would take effect immediately, as an urgency statute. Vote: %. Appropriation: no. Fiscal committee: yes. State -mandated local program: no. 99 40 AB 2938 -" 2► The people of the State of California do enact as follo► T' 1 SECTION 1. Section 2104 of the Streets and 2 Highways Code is amended to read: 3 2104. A sum equal to the net revenue derived from a 4 per gallon tax of 2.035 cents ($0.02035) under the Motor 5 Vehicle Fuel License Tax Law (Part 2 (commencing with 6 Section 7301) of Division 2 of the Revenue and Taxation 7 Code), and 1.80 cents ($0.018) under the Use Fuel Tax 8 Law (Part 3 (commencing with Section 8601) of that 9 division) , shall be apportioned among the counties, as 10 follows: 11 (a) Each county shall be paid one thousand six 12 hundred sixty-seven dollars ($1,667) during each 13 calendar month, which amount shall be expended 14 exclusively for engineering costs and administrative 15 expenses with respect to county roads. 16 (b) A sum equal to the total of all reimbursable snow 17 removal costs filed pursuant to subdivision (d)a of Section 18 2152, or three million dollars ($3,000,000), er is 19 less, shall be apportioned in 12 approximately equal 20 monthly apportionments for snow removal on county 21 roads, as provided in Section 2110. 22 (c) A sum equal to five hundred thousand dollars 23 ($500,000) shall be apportioned in 12 approximately 24 equal monthly apportionments, as provided in Section 25 2110.5. 26 (d) Seventy-five percent of the funds payable under 27 this section shall be apportioned among the counties 28 monthly in the respective proportions that the number of 29 fee -paid d exebslto the total numbert vehicles which re registered in of feel paid and 30 each countyear 31 exempt vehicles registered in the state. 32 For purposes of apportionment under this subdivision, 33 the Department of Motor Vehicles shall, as soon as 34 possible after the last Friday of each calendar month, 35 furnish to the Controller a verified statement showing 36 the number of fee -paid and exempt vehicles which are 37 registered in each county mo ac 38 Friday of eh ca calendar nth as reflected by the records 99 70 — 3 AB 2938 1 of the Department of Motor Vehicles. 2 (e) Of the remaining money payable, there shall be 3 paid to each eligible county an amount monthly 4 computed, as follows: The number of miles of maintained 5 county roads in each county shall be multiplied by sixty 6 dollars ($60); from the resultant amount, there shall be 7 deducted the amount received by each county under 8 subdivision (d) and the remainder, if any, shall be paid 9 to each county. 10 (f) The remaining money payable, after the fefegeieg 11 above apportionments, shall be apportioned ameng the 12 eeun#ies to each county in the same proportion as the 13 ffteftey r-eferr-ed to ift subdiNisiefr {4 ratio of the number 14 of miles of maintained county roads in the county bears 15 to the total number of miles of maintained county roads 16 in the state. 17 {g} Phis see tieft shall beeeme operative off JtAy 4; 4983, 18 e* if the fneter N,ehiele fiie1 heeftse to* is iffipesed 19 pit to sttbdk,isief 44 of Seetien VG51 of the 20 tie ftnd pion Cede. 21 SEC. 2. This act is an urgency statute necessary for 22 the immediate preservation of the public peace, health, 23 or safety within the meaning of Article IV of the 24 Constitution and shall go into immediate effect. The facts 25 constituting the necessity are: 26 In order to provide that a portion of funds allocated to 27 county highways be apportioned on the basis of 28 maintained county roads at the earliest opportunity, it is 29 necessary that this act take effect immediately. n 99 CA) COUNL'L AGENDA ITEM Z 7 A xL�.C.lctl2tc��tL�Zt CALIFORNIA PARLIAMENTARY LAW MONTH MAY 1984 WHEREAS, parliamentary procedure is designed toward more smoothly run meetings, to expedite the conduct of business before an assembly, and to protect the rights of all members; and WHEREAS, the spirit of justice and fairness encouraged by parliamentary law is important to the orderly operation of human affairs; and WHEREAS, the development of leadership skill through the study and practice of parliamentary law is necessary for the efficient functioning of our modern society; and WHEREAS, individual self-improvement provides the key whereby r^en and women can realize their full potential as a motivating force in today's world; and WHEREAS, the California State Association of Parliamentarian Study Units throuohout the State of California, particularly the Alpha Beta Chapter located in the Inland Empire Area, are dedicated to providing the opportunity for developing these talents; P7011, THEREFORE, I, HL'CH J. GRANT, Mayor of the City of Grand Terrace, on behalf of the City Council, DO hEREBY PROCLAIM the month of r,ay 1984 as "California Parliamentary Law rlcnth" in the City cf Grand Terrace and urge all citizens to avail themselves of this opportunity tc acquaint ther^sel ves with the fine prooram carried on by these Parliamentary Study Units. flayor'of t sty of"G`r'and-Terrace and of the City Council thereof. This 26th day of April, 19£'4. i i r2�n 1 ST4;;�FF 12-8.1004 I C R A ITEM ( ) COUNCIL ITEM ( x ) M--tTING DATE: April 26, 1984 AGENDA ITEM N0. SUBJECT: General Plan Amendments FUN Ui %; F��=` J:?ED N0 F!!fdCING REQ''IRED x For the past several months, the Planning Commission as well as the City Council held several public hearings on the amendment to the City's General Plan. More recently, to facilitate a development, the City Council adopted the land use map of the community development plan and referred the newly adopted element of the general plan along with all other elements back to the Planning Com- mission for further input from the property owners and general public. At the meeting of the Planning Commission on April 2, 1984, the Planning Com- mission held a public hearing and several of the property owners did speak with respect to the desired changes and the land use map and circulation element of the general plan. As a result of that public hearing, the Planning Commission has made recommendations to the City Council regarding the changes as they wish the City Council to consider in those two elements. Specifically, (1) Land Use Map. On Michigan Street between De Berry and Van Buren, Planning Commission recommended that four individual parcels be considered for land use designation as commercial. On Canal Street a single parcel on which a develop- ment has been approved under the provisions of the old general plan be changed from low density to medium density residential. These parcels are shown on the map, a small portion of which is attached hereto. In our subsequent discussion with the property owners along Michigan Street, we were advised by at least one owner that he did not have an opportunity to present his case before the Planning Commission because of prior commitments on the night of the Planning Commission meeting. A discussion with the consultant subsequent to that meeting indicated that designating only the four parcels for commercial land use in that area maybe contrary to good planning and possibly even a violation of the State Planning laws. Mr. Paul Secord of Beland and Associates will be available for comments to the City Council and Planning Commission on this subject. (2) Circulation Element. After the public hearing, the Planning Commission is recommending to the City Council the following changes in the circulation element: A. Grand Terrace Road from Barton to Mt. Vernon from a collector to local. In addition, the following changes should likewise be considered by the Planning Commission and City Council at this time. B. Main Street between Mt. Vernon and westerly City Limits on the currently proposed amendment to the circulation element is designated as a collector. Since a majority of the street is already developed to secondary highway standards, it would be appropriate to designate Main Street between the above Staff report General Plan Amendements April 26, 1984 -2- limits as a secondary highway. C. Canal Street between Mt. Vernon and Newport Road is generally developed on the westerly side to a local street standard. It may be appropriate for the City Council to consider downgrading that portion of Canal Street from a collector to a local street. Mr. John Starner of C G Engineering will be at this meeting to address this issue. In addition, De Berry, Van Buren and Pico in the already developed portions have been constructed to a collector standard. The proposal of this general plan amendment is to upgrade these streets to a secondary highway. This matter should be addressed during the public hearing. Staff Recommends that the Planning Commission and City Council, after a joint public hearing,take individual actions on the general plan amend- ment in the following manner: PLANNING COMMISSION ACTION: 1. ADOPT THE RESOLUTION RECOMMENDING TO THE CITY COUNCIL GENERAL PLAN AMENDMENT AND CERTIFICATION OF THE ENVIRONMENTAL IMPACT REPORT (EIR). CITY COUNCIL ACTION: 1. ADOPT THE RESOLUTION OF THE CITY COUNCIL APPROVING THE GENERAL PLAN AMENDMENT AND THE EIR. 2. DIRECT THE STAFF TO FILE A NOTICE OF COMPLETION ON THE EIR (COPY ATTACHED HERETO). Attachments JK/lbk --• .. ..� ....�..+�.�..o.., arnr awwu u�. -4 ,]w4i MW W. %As 1'r710 91T'lA1Ji 5EC MJ:- o?_ow ND'1'ICE OF C OkPLMC W Alm s -)Nwm DOOPAW TgARMUTlAL FM ' by , 83082901 1. Project Title: City of Granerrace General Plan Update City o Gran Terrace Seth Armstead 2. 1�ead Agency 3. Contact Person 3a. Street Address2795 Barton Road 3b. city Grand Terrace 3c. County: 3d. Zip 3e. Phone San Bernardino 92324 (714) 824-6621 PBOIELT la=CN 4. County San Bernardino 4a. city/Comm<nity Grand Terrace 4b. Assessor's Parcel No. 4c. Section Tep. Range 5a. Cross Streets: 5b. For Rural, NearestCity Of Colton Community- 6. Within 2 miles- a. StateI-10 & I-215 b. Air C. Roll- d. Water- H" R ports Ways ways 7. DOCONWr TM 8. IACAL ALTIOR TTM 9. D97ffiDPEW TIPS CMA 01. X General Plan Update 01. Residential Units Acres 01. NW 06. NOE 02. New Element 02. Office: Sq. Ft. 02. -Early Cons 07. NOC 03. General Plan Amendment Acres Employees 03. -Neg Dec 08. NOD 04. -!aster Plan 03. _Sbopping,'Commercial Sq. Ft. 04. X Draft EIR 05.-Anmexation Acres Employees Supplement/ 06. Specific Plan 04. Industrial Sq. Ft. 05. Subsequent EIR - (Prior "k(Il No.: 07. Community Plan Acres Employees 08. Redevelopment 05. Water Facilities- 1GD NFBA Draft 09. _Rezone 06. _Transportation; Type 09. -NOI 11. _EIS 10. Land Division 07. Mining: Mineral TSiibdivision, Parcel - 10. _FCNSI 12. -EA Map. Tract Yap, etc.) 08. _Power Type Watts OTHER 11. Use Permit 09. _Waste Treatment Type 13. Joint Document 12. -Waste Ygmt Plan 10. OCS Related 14. Final Document 13. -Cancel Ag Preserve 11. Other: 15. -Other 14. Other lc. TOTAL ACMM: 11. 7um JCM CBFAM: 12. PHWWr ISSM DISCaMM ER DOER 15. _Septic Systems 23. X Water Quality 01. X Aesthetic/visual 08. X Flooding/Drainage 16. X Sewer Capacity 24. X Rater Supply 02. X Agricultural land 09.-x--Geologic;Seis=c 17. _Social 25. Wetland/Riparian 03. X Air -Oality 10. -x_Jobs;Houstng Balance IS. X Soil Erosion 26. X Ri:dli_e 04. Archaeological(Hlstorical 11. _Minerals 19. X Solid waste 27. X_Grow .11 Inducing 05• Coastal Zone 12. _X_Noise 20. -7oxic/Hazardous 28. X :ncompat_bie :snduse 06• X Economic 13. XPublic Services 21. X Traffic/Circulation 29. X Cumulative Effects 07. _Fire Fazard 14. X Schools 22. X vegetation 30. X awls Expanded Circulation 13. RINDLG ; approx) Federal S State S Total S 60, 000 - oca Funds 14. PEMWT Im = AM Mn . Prior to and since the City of Grand Terrace's Incorporation on Nove er , 1978, the City has been under the policies and procedures of the County of San Bernardino General Plan Elements. 15. POWEr DEXRE"r-OR The City of Grand Terrace hired the services of two consulting firms to review, revise and update the City's Interim General Plan. :6. SIGRA7M OF LEAD AGENCr nog: DATE. Apri126, 1984 NDrB: Cleartntcnouse will assign identification aumoers ?ci a";7-D�JT5 ecta. :f a SCfl number already musts for a project e.g. from a Notice of Prepa=atiae or previous drat doctment,, please fill it in. .4 Resources Agency Caltrans � rict Boating/Waterways Conservation Fish and Game Forestry Colorado River Board Dept. Water Resources Reclamation Parks and Rec Office of Historic Preservation Native American Heritage Comm S.F. Bay Cons. & Dev't. Comm Coastal Comm Energy Corm State Lands Comm. Dept. of Transportation Ping Aeronautics CA Highway Patrol Housing & Community Dev't Statewide Health Plug Health Food & Agriculture Public Utilities Conn Public Works Corrections General Services OLA Santa Monica Mtns Air Resources Board OPR - OLGA Solid Waste Mgmt Board OPR - Coastal SWRCB: Sacto Bureau of Land Management R QCB: Region # Forest Service Water Rights Other: Water Quality Other: FOR SCH ISE ONI� - Date Received at SCH Catalog Number Date Review Starts Applicant Date to Agencies Consultant Date to SCH Contact Phone Clearance Date dress Notes: Boland/Associates, Inc. Comprehensive Urban Planning I Community Development ' Environmental Analysis C143.1 April 18, 1984 J Mr. Joe Kicak Kicak & Associates 22365 Barton Road Grand Terrace, CA 92324 Dear Joe: I am writing to confirm the agreements we made at yesterday's meeting concerning the completion and final adoption of the Grand Terrace General Plan. will be at the joint City Council/Planning Commission meeting on the 26th, and will be prepared to comment on the alterations to the Plan recommended by the Planning Commission at their last meeting. I see no problem in supporting C G Engineering's finding that Grand Terrace Road should be a collector. While it is still our recommendation that the property fronting on Michigan be designated residential, we should support altering the 40 acres adjacent to the northwest corner of Michigan and Van Buren to commercial. This change would have to include the entire area; to change the designation for only the three parcels sug- gested by the Planning Commission would result in spot zoning. Based on whatever action is taken by the City Council, assuming the changes are of no greater magnitude than the two described above, we will pre- pare the final reports. This will include making the requisite changes to the land use policy map, printing a General Plan summary handout, and adding the information requested by State HCD to the Housing Ele- ment. As long as there are no changes which affect any of the General Plan objectives or policies, the $2, 400 which has been allocated to cover the cost of the changes and final report preparation should be adequate. Sincerely, ? Paul R. Secord Vice President PRS/ sw Singer Building, Suite 204, 16 S Oakland Avenue, Pasadena, California 91101 (213) 796-8093 PENDING PLANNING -COMMISSION APPROVAL AGENDA ITEM # $ RESOLUTION NO. PC-84- APRIL 26, 1984 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF GRAND TERRACE, CALIFORNIA, RECOMMENDING APPROVAL OF THE UPDATED GENERAL PLAN FOR THE CITY OF GRAND TERRACE AND THE GENERAL PLAN AMENDMENT TO THE LAND USE ELEMENT OF SAID GENERAL PLAN; CERTIFYING THE FINAL ENVIRONMENTAL IMPACT REPORT; AND MAKING OTHER DETERMINATIONS. WHEREAS, the City Council of the City of Grand Terrace adopted Resolution No. 84-06 adopting the Land Use Element of the General Plan Update with the condition that a General Plan Amendment be initiated on said Land Use Element and that there be further study and review of the remaining General Plan elements by the Planning Commission; and WHEREAS, a Public Hearing has been noticed, held, and conducted in the time, form, and manner pursuant to Government Code 65351; and WHEREAS, a Draft Environmental Impact Report has been prepared and completed pursuant to California Environmental Quality Act, commencing with Section 21000 of the Public Resources Code; NOW, THEREFORE, the Planning Commission of the City of Grand Terrace does hereby RESOLVE as follows: SECTION 1. Recitals - That the above recitals are all true and correct. SECTION 2. Draft EIR - That, with respect to said Draft EIR, this Planning Commission does hereby find and determine: (a) That a Notice of Preparation of an environmental impact report has been given in the time, form, and manner required by CEQA and State EIR Guidelines; (b) That said Draft EIR has been prepared, completed, and public notice given in the time, form, and manner required by CEQA and State EIR Guidelines; (c) That said Draft EIR has been submitted for public review and comment in the time, form, and manner required by CEQA and State EIR Guidelines; (d) That a public hearing has been noticed and held on said Draft EIR as recommended by CEQA and State EIR Guidelines; (e) That no public agency, organization, or interested person has requested an extension of time to review and comment on said Draft EIR within the time specified in the Notice of Review and Comment. SECTION 3. Final EIR - That, with respect to the Final EIR on said General Plan Update, this Pl anning Commission does hereby find and determine: (a) That said Final EIR has been prepared and completed in the form and manner required by CEQA and State EIR Guidelines; (b) That the only significant effects on the environment identified in said Final EIR will occur as a result of the Updated General Plan; (c) That certain measures to mitigate or avoid said significant effects have been specified in said Final EIR; (d) That, subject to the mitigation measures, said Plan will not have a significant effect on the environment. SECTION 4. Certification of Final EIR - That this Planning Commission does hereby certify that said ina as been completed in compliance with CEQA and State EIR Guidelines and that this Planning Commission does hereby further certify that it was reviewed and the information contained considered prior to approval of said Plan. SECTION 5. Mitigation Measures - This Planning Commission does hereby recommend approval of the Mitigation Measures and finds and determines that said Plan as conditioned by said Mitigation Measures will not have a significant effect on the environment. SECTION 6. Approval of Plan - That this Planning Commission does hereby recommend the City Council of the City of Grand Terrace adopt the Updated General Plan and the General Plan Amendment to the Land Use Element, and direct the City Clerk to file a Notice of Completion with the Secretary of the Resources Agency. ADOPTED this 26th day of April, 1984. ATTEST: City Clerkai irman Approved as to form: City Attorney - 2 - PENDING CITY, low 40� UNCIL APPROVA14 RESOLUTION N0. 84-_ COUNCIL AGENDA ITEM 7 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ADOPTING THE UPDATED GENERAL PLAN FOR THE CITY OF GRAND TERRACE; ADOPTING THE GENERAL PLAN AMENDMENT TO THE LAND USE ELEMENT OF SAID GENERAL PLAN; CERTIFYING THE FINAL ENVIRONMENTAL IMPACT REPORT; AND MAKING OTHER DETERMINATIONS. WHEREAS, the City Council of the City of Grand Terrace adopted Resolution No. 84-06 adopting the Land Use Element of the General Plan Update with the condition that a General Plan Amendment be initiated on said Land Use Element and that there be further study and review of the remaining General Plan elements by the Planning Commission; and WHEREAS, the Planning Commission of the City of Grand Terrace has submitted a Resolution approving and recommending adoption of the Updated General Plan and the Amendment to the Land Use Element; and WHEREAS, a Public Hearing has been noticed, held, and conducted in the time, form, and manner pursuant to Government Code 65355; and WHEREAS, a Draft Environmental Impact Report has been prepared and completed pursuant to California Environmental Quality Act, commencing with Section 21000 of the Public Resources Code; NOW, THEREFORE, the City Council of the City of Grand Terrace does hereby RESOLVE, DETERMINE, AND ORDER as follows: SECTION 1. Recitals - That the above recitals are all true and correct. SECTION 2. Draft EIR - That, with respect to said Draft EIR, this City Council does hereby find and determine: (a) That a Notice of Preparation of an environmental impact report has been given in the time, form, and manner required by CEQA and State EIR Guidelines; (b) That said Draft EIR has been prepared, completed, and public notice given in the time, form, and manner required by CEQA and State EIR Guidelines; (c) That said Draft EIR has been submitted for public review and comment in the time, form, and manner required by CEQA and State EIR Guidelines; (d) That a public hearing has been noticed and held on said Draft EIR as recommended by CEQA and State EIR Guidelines; (e) That no public agency, organization, or interested person has requested an extension of time to review and comment on said Draft EIR within the time specified in the Notice of Review and Comment. r SECTION 3. Final EIR - That, with respect to the Final EIR on said General Plan Update, -t-F s ity Council does hereby find and determine: (a) That said Final EIR has been prepared and completed in the form and manner required by CEQA and State EIR Guidelines; (b) That the only significant effects on the environment identified in said Final EIR will occur as a result of the Updated General Plan; (c) That certain measures to mitigate or avoid said significant effects have been specified in said Final EIR; (d) That, subject to the mitigation measures, said Plan will not have a significant effect on the environment. SECTION 4. Certification of Final EIR - That this City Council does hereby certify that said Final as een completed in compliance with CEQA and State EIR Guidelines and that this City Council does hereby further certify that it was reviewed and the information contained considered prior to approval of said Plan. The City Clerk is hereby directed to file a Notice of Determination. SECTION 5. Mitigation Measures - This City Council does hereby approve said Mitigation Measures and finds and determines that said Plan as conditioned by said Mitigation Measures will not have a significant effect on the environment. SECTION 6. Approval of Plan - That this City Council does hereby adopt the Updated Genera an an t e General Plan Amendment to the Land Use Element and directs the City Clerk to file a Notice of Completion with the Secretary of Resources Agency. ADOPTED this 26th day of April, 1984. ATTEST: City Clerk of the City of Grand Terrace and of the C i ty Council thereof. Approved as to form: City Attorney Mayor of the City of Grand Terrace and of the City Council thereof. - 2 - STAFF REPORT JOINT CITY COUNCIL AND PLANNING COMMISSION MEETING DATE: Apri126, 1984 FROM: Planning Department AGENDA ITEM NUMBER: 0' SUBJECT: Specific Plan 84-1, Tentative Tract 12553 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Owner: Chaparral Pines Ltd., A limited Partnership 12139 Mt. Vernon Avenue Grand Terrace, CA 92324 Applicant: Chaparral Pines, Ltd. 12139 Mt. Vernon Avenue Grand Terrace, CA 92324 Enqineer: Esgate Engineering 4437 Tenth Street Riverside, CA 92501 Location: 22400 Barton Road (See Exhibits I & II) Lots, 3,5,6 and 7 of Tract 10586 Assessor Parcel Numbers: 277-301-03 (±1.3 ac.) 277-301-05 (±2.04 ac.) 277-301-06 (±2.12 ac.) 277-301-07 (±1.44 ac.) Area: ±6.9 acres General Plan Land Use Designation: Medium Density Residential (4-8 Dwelling units/acre) Surrounding General North = medium density residential Plan Land Use Designa- South = office commercial/general office tion (See Exhibit III) East = office commercial/general office West = general commercial/medium density residential Existing zoning: AP "Administrative/Professional" Proposed zoning: R-3 (Specific plan) Staff Report Specific Plan, 84-1 Tentative Tract 12553 April 26, 1984 Surrounding Zoning: (See Exhibit IV) North = RR (proposed R-3) South = AP/C-2 East = AP/C-2 West = C-2/R-2 -2- Specific Request: The applicant is requesting specific plan approval, tentative approval of Tract Map no. 12553, approval for the constuuction of 69 condominium units on ±6.9 acres at 22400 Barton Road. The specific plan includes site and architectural approval. The proposed project is located on Lots, 3,5, 6 and 7 of recorded tract 10586. The applicant anticipates constructing the project in three phases. Proposed Density: 10 dwelling units/acre Subject Site: The subject site is an irregularly shaped parcel of land covered with native brush. The site is relatively flat, sloping gently to the south and west. The project is surrounded by a variety of land uses. Immediately to the south of the proposed site is an office commercial complex. The west boundary of the project consists of the Gage Canal right-of-way with the easterly boundary bordering a convalescent hospital. The property to the north is also vacant land with a single family residence located to the northwest. Environmental A negative environmental declaration has been prepared Consideration: in accordance with the California Environmental Quality Act. Staff Analysis: The Community Development Element of the latest General Plan of the City of Grand Terrace has as one of its implementation policies the following: "Specific plans shall be required for all multi -family projects of 16 or more units and shall also be applied to low density projects. All commercial and industrial projects of 10 or more acres shall be subject to the specific play, provisions." The specific plan is authorized by California Govern- ment Code Section 65451 and must contain measures to implement the policies required in the community's general plan that pertain to the area. The specific plan must be consistent with the general plan; in order for it to be adopted, the community must have a complete general plan. In conformance with the requirements of W CONDITIONS OF APPROVAL FOR SPECIFIC PLAN 84-1 1) If the above -referenced specific plan 84-1 is approved, the developer will comply with all applicable City Ordinances and Resolutions. 2) The minimum space between buildings shall be 15 feet, with one side having no windows or doors. 3) Driveways and open parking spaces shall be separated from the perimeter boundary of the site by a landscaped area ten (10) feet in width. 4) An average perimeter setback of twenty feet (20) shall be maintained. 5) All private streets shall be constructed to provide for traffic index =5 structural section. 6) All private streets shall conform to section 15.170 (b) of Ordinance 57 unless otherwise recommended by the California Department of Forestry, Planning Commission and approved by the City Council. Fj CONDITIONS OF TENTATIVE TRACT NO. 12553 1. The tentative subdivision shall comply with the State of California Sub- division Map Act, the requirements of Specific Plan 84-1, and all applicable ordinances of the City of Grand Terrace. 2. This conditionally approved Tentative Tract Map will expire two years after the City Council approval date. 3. All delinquent property taxes shall be paid prior to the recordation of the final map. 4. Legal access shall be provided to and from the tract map boundary to Barton Road and Mt. Vernon Avenue. 5. Obtain a letter of non-interference from any utility company that may have rights of easement within the property boundaries. The letter must be obtained prior to approval of the final map. 6. Prior to the recordation of the final map, the subdivider shall submit a comprehensive grading plan to the Department of Building and Safety. The plan shall comply with the Uniform Building Code, 1979 Edition. 7. Prior to the recordation of the final map, the water system shall be designed by a registered civil engineer to the satisfaction of the Riverside Highland Water Company, the San Bernardino County Fire Depart- ment and the City Engineer. 8. Prior to the recordation of the final map, a sewer system shall be designed by a registered civil engineer to the satisfaction of the City Engineer. 9. Prior to the recordation of the final map, street improvement plans shall be designed by a registered civil engineer to the satisfaction of the City Engineer. 10. All off -site run-off that presently drains over the site shall continue to be accepted. 11. The maintenance of graded slopes and landscaped areas shall be the responsi- bility of the developer until the transfer to individual ownership or until the maintenance is officially assumed by the Homeowner's Association. 12. Provisions shall be made for receptacles for refuse. Such receptacles shall be adequately screened from view, landscaped and shall be inaccess- ible to dogs, cats, or vermin animals, and placed conveniently for collec- tion. Frequency of pickup shall be such to prevent overflow and emission of odor. Enclosure for such facility shall be constructed of six (6) foot high decorative masonry wall and provided with solid wood gates. Enclosure shall have a minimum inside measurement of six (6) feet by eight (8) feet and be provided with six (6) inch high wheel stops located one (1) inch from rear and side walls. Hose bibbs for maintenance shall be located within the enclosure. FA Conditions for Tent. Tract 12553 -2- 13. Prior to recordation of the final map, a lighting plan shall be submitted to the Planning Commission for review and approval showing type, location, and design of proposed lighting. 14. A plan shall be submitted for the proposed signs for the project specifying size, location, type of construction, and materials. 15. The Homeowner's Association By -Laws shall be approved by the Planning Commission. Said documents shall contain the following: A. The Homeowner's Association shall be responsible for the maintenance of the common areas, parkway and recreational facilities. B. The Planning Department shall approve changes to the maintenance responsibility of the Homeowner's Association; shall approve any changes relating to the existence of the Homeowner's Association, including the dissolution thereof; and shall approve changes to the requirement for Planning Department approval of all of the above. 16. All recreational facilities shall be installed and operational or evidence shall be submitted showing that suitable bonds have been posted for their completion. 17. Tract Map 12553 shall be recorded prior to the issuance of building permits. Subject property shall not be occupied and/or used for purposes applied for until the following conditions have been met: 18. The water system and fire hydrants shall be installed in accordance with the requirements of the State Health and Safety Code, the California Admini- strative Code, and plans approved by the governing fire protection authority. 19. Utility lines shall be placed underground. 20. The planting and permanent irrigation system(s) shall be installed per approved Landscape Plan. 21. All interior driveways shall be covered with a minimum of two inches asphalt concrete paving. 22. Screening shall be provided around the perimeter of the project, consisting of a six (6) foot high decorative masonry wall. The wall shall be constructed during Phase I. 23. All parking areas shall be designated with clearly painted lines and equipped with wheel stops. 24. A faithful performance bond in an amount equal to the estimated cost of uncompleted required improvements, plus the cost of administration, shall be posted with the City Building and Engineering Department, if the required improvements have not been completed at the time the occupancy permit is requested. Conditions for Tent. Tract 12553 -3- 25. Prior to any occupancy, a Certificate of Final Completion shall be issued by the City Building Department, after which, an application shall be sub- mitted to the Department of Environmental Health Services for a Certificate of Occupancy. 26. Any phasing shall be submitted to the Planning Department for review and approval. ACCEPTANCE OF CONDITIONS I am the owner of the property described above. I am aware of and accept all of the conditions set -forth herein. It is further understood that all of the afore- mentioned conditions which require installation of improvements shall be completed in a manner satisfactory to the Planning De:artme•nt of the City of Grand Terrace and shall not be deemed complete until approved and accepted as completed by said Department. Signature of applicant or agent Date Joint Meeting of City Council & Planning Commission April 26, 1984 LIST OF ATTACHMENTS for SPECIFIC PLAN 84-1, TENTATIVE TRACT 12553 1. Exhibit I, Vicinity Map of Tentative Tract No. 12553 2. Exhibit II, Tract Map No. 10586 3. Exhibit III, General Plan Land Use Designation for Tent. Tract. 12553 and surrounding properties. 4. Exhibit IV, Existing zoning for Tent. Tract. 12553 and surrounding properties. 5. Colton Joint Unified School District referral memo. 6. Gage Canal Company referral memo. 7. Fire Protection requirements. B. Riverside Highland Water Company requirements. 9. Specific Plan for Tent. Tract 12553. 10. Elevation plan of condominiums. 11. Site Plan of tent. tract 12553. 12. Tentative tract map 12553 Lei VICINITY MAP EXHIBIT I W.O. 6 12 - 8. 5003 mi m X s •00c, >r •Nnr D • NOnyO Z nZ >Iz. a1 ZZ O wC T� N mN Olga Orp�D �? • O• � D g j A Z0 O p 3 �n pp C b Z• K 0; N O DN A� ~y O �• O(( T� V a0 '+ r1Zt'i Zj O m t Za , _> S n O > y C cN Z N20� r. f>n [ Z Z n N T i2zOZ . a.00 +� N YF 0rn 2I % I>Z 1� mNrn O A a � C,rNAI- jgr GAGC CANAL +R M ,o (88 (w HN �ll�i) ----M1�l+' o's � oo y• - V ~ i �I 2j(( e►� �R n opt. • ♦/~ o�� ♦rZree z � Mr VeRNON AVZN41Z I S, K'- . 6 .. �....... 7�� 2 It 1� It �tl♦ IPYw"7gIIT� L i f a� a GENERAL PLAN LAND USE DESIGNATION LEGEND O LOW DENSITY RESIDENTIAL �NII MEDIUM DENSITY RESIDENTIAL GENERAL COMMERCIAL OFFICE COMMERCIAL M7. EXHIBIT = W.0 * 12- 8.5003 M, EXISTING ZONING TENTATIVE TRACT NO.12553- SITE /R- I BARTON / 1 RD. A P C-2 EXHIBIT III W.O. * 12-8.5003 REFERRAL VEf+.O DATE November 23, 1983 FROM City of Grand Terrace PHONE 825-7503 Planning Department Attention: Joseph Ricak 22365 Barton Road, Suite 110 Grand Terrace, CA 92324 TO Colton Joint Unified School District 1212 Valencia Drive Colton, CA 92324 SUBJECT: APPLICATION FOR SUBDIVISION No. gJM3x 12553 The above -referenced application has been filed with the City Planning Director. Any planning comment you may have should be received in this office no later than Dec. 19 for Planning Review. The tentative decision date for the above application is Jan. 7, 1984 for Planning. Should you have any conditions or concerns, or know of any reason why this project should not go forward, or wish to know what decision is made, please contact the department by calling the above telephone number or write referring to above file number. NOTE TO UTILITY COMPANIES: This is for your INFORMATION ONLY. No reply is necessary unless you have existing R/W or easements across the pro- perty proposed for development. --------------------------------------------------- Our opinions and/or recommendations are as follows regarding the proposed: Subdivision or -Parcel Map No. 12553 DECEMBER 2, 1983 THE SCHOOLS SERVICING THIS ATTENDANCE AREA, I.E., GRAND TERRACE ELEMENTARY AND TERRACE HILLS JR. HIGH SCHOOL ARE PRESENTLY AT CAPACITY AND WILL FIND IT DIFFICULT, IF NOT IMPOSSIBLE, TO HOUSE THE STUDENTS GENERATED BY THIS TRACT. ROBERT S. RICH, DIRECTO-RmrF'ADMINISTRATIVE SERVICES COLTON JT. UNIFIED SCHOOL DISTRICT 824-4109 Department ease IdentIfyAgency) one REFERRAL MEMO Nov 2 9 1983 DATE November 23, 1983 FROM City of Grand Terrace Planning Department Attention: Joseph Kicak 22365 Barton Road, Suite 110 Grand Terrace, CA 92324 TO Gage Canal Company 7452 Dufferin Avenue Riverside, CA 92504 GAG CAIV Al. rn PHONE 825-7503 SUBJECT: APPLICATION FOR SUBDIVISION No. 12253 The above -referenced application has-been filed with the City Planning Director. Any planning comment you may have should be received in this office no later than Dec. 19 , for Planning Review. The tentative decision date for the above application is Jan. 7, 1984 for Planning. Should you have any conditions or concerns, or know of any reason why this project should not go forward, or wish to know what decision is made, please contact the department by calling the above telephone number or write referring to above file number. NOTE TO UTILITY COMPANIES: This is for your INFORMATION ONLY. No reply is necessary unless you have existing R/W or easements across the pro..; perty proposed for development. --------------------------------------------------- Our opinions and/or recommendations are as follows regarding the proposed: Subdivision or Parcel Map No. Gage Canal Company does not permit runoff or drainage water from any portion of a subdivision tract to drain onto or across the canal right- of-way. The Gage Canal Company requests, that the developer install a chain link fence or block wall at least 6 feet in height on the portion of the tract joining the canal right-of-way, to prevent illegal ingress and/or trespass onto or across the right-of-way. // %`/,/- 786-1.K. 3 nt (Please en y gency) Phone FOUSIMY AND FIRE 1QRDEN DEPARTMENT COUNTY OF SAN BERNARDINO OFFICE OF PUBLIC SAFETY 1800 Sierra Way • San Bernardino. CA y2405 • (714) 882-1226 FLOYD TIDWELL. Dbector (EMIRM({ 04LIT 01 MU CM0 • Decerber 1_5, 1983 �Z-"8 JC'd0� City of Grand Terrace Reference # TR Plannir_q Dent., Joseph Kicak FI%"M DCN C. BAiqd3&, BARION ROAD, C,TIND 7PURACE COUnty Fire Warden SUBJB=: FI1� PRCI�F7CrICN RF7 s} = 2 Fl. The above-refezenced project is protected by the. Forestry & Fire Tdarden Dept.. Prior to occurring on any parcel, the owner conta—ft fire department for verification of current fire pz+atection dgvejA E Not requ *molts. F2. All new construction shall Imply with aml ; cab a sections of the Unifo= Fire Code. DF3 The street address small be posted with a nd n i zmm of three (3) inch numbers , visible f= m the street, in acco with San Campy Ordinance 2108, prior to occupancy. F4 Each chianey used in conjunction with any firepl.aae or any heating appliance in wki rh solid or I igiid fuel is used shall be mintained with an approved spark arrester. An approved spark arrester shall mean a device constructed of stainless steel, alunirnsn, copper or brass, woven galvanized wire mesh, nineteen (19) gauge mimaam with three -eights (3/8) inch minimaa to one-half (1/2) inch aexia�ml openings► mounted in or over all outside flue openings in a vertical or near vertical Position, adequately supported to prevent movement and visible from the ground. All flammable vegetation shall be reaeved from each building site a m *+; *+m A istance of thirty (30) feet. F6. Development shall provide for safe and ready access for fire and other qc=r98-Y equip ,1=1 p and for routes of escape which will safely handle evacuations. F7 Private roadways which exceed one hundred fifty (150) feet in length shall be apQxt�red by the fire department, and shall be extended to within cr~e hundred fifty (150) feet of, and shall give reasoc�able access to all portions of the exterior walls of the first story of any building. An access road shall be Provided within fifty (50) feet of all buildings if the natural grade between the access road and building is in excess of thirty percent (30%). where the access roadway cannot be provided, approved fire protection system or systems shall be provided as required and approved by the fire department. F8. OF9. Roadways shall have a miniman vertical clearance of thirteen feet six inches (13' 6") . A turnaround shall be provided at the end of each roadway, and shall be approved by the fire department. F10. Road maintenance, including but not limited to grading and snow removal, shall be provided for. DFU All fire -protection water systems that fall within the jurisdiction of this fire department shall be approved by this office prior to the installation of said system. 'Ilse following are minim standards for your proposed development. A. System Standards Fire flow 3000 G.P.M. Duration -1 hour(s) Hydrant spacing 330 feet B. Distribution System To be deter-dned Mains inch minimnn Laterals inch minimrn Riser inch minim= C. Fire Hydrants Hydrants inch with - 1, inch outlets Gn. National Standard threads and with 1 - a inch parper oonnectlon. Street valve r inch gate 12. All fire flow requirements are over and above the average daily consumption of water, and the miniitnnn residual pressure shall be twenty (20) psi. QD3- The required fire flow shall be determined by appropriate calculations, using the 1974 edition Of the Insurance Services Office (ISO), "Guide for the Determination of Required Fire Flow". F14. In areas without water -serving utilities, the fire protection water system shall be based on NFPA Pamphlet No. 1231, "Water Supplies for Suburban and Rural Fire Fighting". A storage reservoir must be provided for each parcel; the mi.ninann capacity to be maintained shall be determined by the fire department. 15. The developer or his engineer shall furnish the fire department with two copies of water system improvement plans where fire protection water systems are required. F16. Mountain Fire Zone building regulations specified in San Bernardino County Ordinance 2475 shall be strictiy enforced. f . F17. Baildings sha11 be 4ced at least thirty (30) fe► 41part in order to minimize the exposure and risk from an adjacent structural fire and the conflagration potential of the spread of fire from structure to structure. F18. All flammable vegetation shall be removed for a distance of one hundred (100) feet around each building site prior to oonstruction to minimize property loss during the construction phase and to provide a cleared area for the construction of a greenbelt. Tam fuels such as native oaks can be retained if dead limbs are pruned and no limbs allowed to vane within ten (10) feet of any chimney. F19. The rear building setback line an perimeter lots shall be feet to accommodate the construction of a greenbelt to protect u�its, and shall be shown on the tentative map. Reference to this condition, the following definitions will apply: G:1 M = - Greenbelt is defined as a landscaped, irrigated zone between structures and the brush -covered wildlands that is designed to halt or slaw the spread of fire and to control erosion and water runoff. The two basic *pq+» *+ts in developing such a greenbelt area are: 1. Removal of highly flammable native brush five around the structure for a specified distance. 2. Landscaping cleared, i.e. low growing/low fuel volume Pig nts that have a potentially high moisture content. Many plants of this kind have been observed and tested and are considered to be fire resistive. In order to assure irrigation at regular intervals, especially during the dry fire season, a permanent (m®rwal or mztanati.c) method of irrigation is required. A landscape plan shall be approved by the fire department along with proposed pr risions for perpetual maint�enanoe. F20. There shall be a locked gate (twenty feet in width) installed on the end of Street to provide immediate fire access to the exterior o vision. The gate should be posted with a sign to read "FIRE LANE - KEEP aEW in six-inch high letters, on a contrasting background. If you have any further questions or comments, please direct them to the Fire Protection Planning Section at this office. Thank you for your cooperation. DON C. BMGHARP, County Fire Warden cc: Riverside Highland Water Company 23009 Washington Street Colton, California 92324 December 12, 1983 Tekphooe (714) 829-4128 Q WHOM IT MAY CONCERN: Re: Tentative Tract No. 12553, in the City of Grand Terrace, County of San Bernardino, California===N. side of Barton rd, E of Canal/ Keeney This is to advise that Riverside Highland Water Company can and will serve potable water in ample quantity for domestic use and fire protection to the above -noted Tract, upon application therefor, when: 1. Sufficient stock of this Company has been allocated for said development; 2. All pipelines, valves and hydrants have been installed within and to said development to the specification of this Company and at the developer's expense; r 3. All meter installation, reservoir, inspection, and pipeline.payback fees have been paid; 4. And the developer has complied with all other existing rules and regulations• of this water company. SUMMARIZING: In our opinion, satisfactory arrangements can be made for water service to proposed Tract No. 12553. Be advised that this offer expires coacu 6ntly with the expiration of the City's permit to develop said parcel. RIVERS HIGHLAND WATER COMPANY By L+Lrw/ Ruby M. Cunningham, Secreeary Approved: r /J-ee B. Millmore, Manager 10 p IQ two SPECIFIC PLAN CHAPARRAL PINES PROJECT APRIL IS, 1984 MW AT APR 181984 WAY I ASSOCIATES TABLE OF CONTENTS INTRODUCTION I HAZARDS ELEMENT A GEOLOGIC / SEISMIC HAZARDS B FLOOD HAZARDS C FIRE HAZARDS D HAZARDOUS MATERIALS E SAFETY HAZARDS F NOISE HAZARDS I.I NATURAL RESOURCES ELEMENT A WATER AND ENERGY RESOURCES B AIR QUALITY RESOURCES C SOILS / AGRICULTURAL RESOURCES III AESTHETIC, CULTURAL AND RECREATIONAL RESOURCES ELEMENT A RECREATIONAL AND CULTURAL RESOURCES B AESTHETIC RESOURCES IV COMMUNITY DEVELOPMENT ELEMENT A LAND USE B RURAL LAND / OPEN SPACE C PUBLIC FACILITIES D RESIDENTIAL E COMMERCIAL F INDUSTRIAL G POPULATION V INFRASTRUCTURE ELEMENT A WATER SYSTEM B SEWERAGE SYSTEM C STORM DRAIN SYSTEM D UTILITY FACILITIES E SOLID WASTE F CIRCULATION 1 Chaparral Pines Project VI HOUSING ELEMENT AND DEVELOPMENT STANDARDS A HOUSING B SPACE USAGE C PARKING D STREETS E RESTRICTED ACCESS F LANDSCAPING G HOMEOWNERS ASSOCIATION H GENERAL VII SITE PLAN (see attached) 2 Chaparral Pines Project INTRODUCTION The proposed project is the construction of 69 single family condominium homes on 6.9 acres. The project site is located approximately 356 feet west of Mt. Vernon, 358 feet north of Barton Road and adjacent to the Gage Canal Right -of -Way. The legal description of the site is Lots 3, 59 6, & 7 of Tract 10586 recorded in Book 147 of Maps, Page 91 and 929 records of San Bernardino County, California. It is the intent of this Specific Plan to address all the implementation policies of the General Plan that apply to this project. I HAZARDS ELEMENT A Geologic / Seismic Hazards The subject project has been designed by a registered structural engineer to meet all current state and local seismic standards. The subject property is an irregularly shaped parcel of land with no improvements and no vegetation, except weeds which are disked every spring because of fire hazard. No significant wild animal life has been noted on the subject property. It slopes gently North to South, and has a slight slope towards the West making drainage no problem. B Flood Hazards The subject project does not lie within any identified flood hazard areas. C Fire Hazards The subject project has been submitted to the California State Forest Fire Dept. for approval. They are locating fire hydrants within the project and we also are determining minimum street widths, water flow at hydrants and access criteria. The project will conform to the fire protection requirements of the County Fire Warden per the San Bernardino Forestry and Fire Department letter dated December 15, 1983 to the City of Grand Terrace. D Hazardous Materials No hazardous materials are contemplated in the subject project. E Safety Hazards No unusual safety hazards are forseen for the residents for the subject project nor will the subject project cause saftey 3 Chaparral Pines Project hazards to the other residents of Grand Terrace. The existing fire and police services will provide adequate protection for the project. F Noise Hazards The subject property is located well away from any noise hazards such as freeways and railroads and will not cause additional noise for other residents of Grand Terrace. II NATURAL RESOURCES ELEMENT A Water & Energy Resources The subject project is designed in conjunction with all state and local energy conservation legislation including Title 24 of the State Code. It is anticipated that this will be the first development in Grand Terrace to be constructed under the new energy conservation guide lines. The Riverside -Highland Water Company, in their letter of December 12, 19839 indicated that they can adequately serve this project. B Air Quality Resources The intended R-3 use is a non-polluting use. C Soils 1 Agricultural Resources Quote from Grand Terrace general plan, "Transition of Agriculture to more urbanized uses is expected, and is consistant with city objectives for the future." III AESTHETIC, CULTURAL AND RECREATIONAL RESOURCES ELEMENT A Recreational and Cultural Resources Element The subject property, in accordance with the General Plan, will have its own recreational area maintained by its Homeowner's Association. B Aesthetic Resources The subject project is designed to create its own individual environment and will not rely on any other views to give it aesthetic appeal. The proposed development will preserve the view opportunities of existing developments. IV COMMUNITY DEVELOPMENT ELEMENT 4 Chaparral Pines Project A Land Use The land use proposed by this Specific Plan is in complete harmony with the General Plan for the City of Grand Terrace. It is anticipated that it will be adopted by the City Council on April 26, 1984. The land use designated by the General Plan is Medium Density Family Housing with a density of 4 to 8 residential dwelling units per acre. Open space areas, access, and perimeter walls will be discussed later in this plan. At present the existing land is fallow and not in use. The land, however, has been graded and farmed. No significant artifacts, plants or animals have been observed. The land adjacent to the north is vacant. To the west, across Canal Street, is property developed as single family housing. The property directly to the east includes vacant land, a church and a convalescent hospital. Further east, across Mt. Vernon Avenue, is single family housing. Directly south of the project to Barton Road, the property is utlized as single story office and light commercial. B Rural Land / Open Space It is anticipated that the zoning will be changed to R-3 to bring the zoning into conformance with the General Plan. C Public Facilities Not available. The proposed project facilities will all be private. D Residential The subject project falls within the bounds of the Medium Density / P.U.D. section of the General Plan and is designed with this criteria in mind. This Specific Plan is addressing this criteria. E Commercial No commercial venture is comtemplated within the subject project. F Industrial No industrial use is contemplated within the subject project. G Population The subject property falls within the guide lines of growth for the City of Grand Terrace and should have no significant impact 5 Chaparral Pines Project on the growth projected. All utilities are to the property and should cause no strain other than projected on community services. V INFRASTRUCTURE ELEMENTS The extension of all utilities will be at the expense of the developer and will conform to the corresponding utility requirements and the City`s requirements. A Water System A twelve inch and eight inch water mains are already to the property. A "will serve" letter has been provided to the City from Riverside Highland Water Company and the State Division of Forestry has determined that this water supply is ample for both fire and domestic water purposes. B Sewerage System An 8 inch sewer main is already bisecting the subject property and will be adequate to handle the affluent from the project. C Storm Drain System The main storm drain structures are already in place for the subject project. The main collectors are on Britton Way. The storm water is then carried to the main storm drain system on Barton Road by a 24 inch concrete pipe. It is determined that the outside storm water will be carried to these main catch basins by the interior curbs, gutters and steets. D Utility Facilities 1 Utilities Utilities exist adjacent to the subject property and will be provided as follows: a. Sewer -City of Grand Terrace- a portion of the existing sewer is located under a proposed building and will be relocated as required by the City Engineer. b. Water -Riverside Highland Water Company. C. Electricity -Southern California Edison Company. d. Telephone -Pacific Bell. e. Cable TV -Group W. All utilities shall be underground. 2 Schools Schools are provided by the Colton Unified School District. 6 400 14 Chaparral Pines Project Should the schools become impacted during the construction life of the project, the developer will volunteer to help mitigate the problem. 3 Parks The City of Grand Terrace Parks System should not be impacted by the project inhabitants due to the on -site recreational facilities. 4 Fire Protection The California Division of Forestry fire station is approximately one-half mile from the project. All dwelling units will be reachable by equipment without the necessity of fire equipment backing up. E Solid Waste Solid waste disposal will be collected at numerous track container enclosures (see site plan) and carried from there to the proper disposal site by Loma Linda Disposal Company. F Circulation Access to the project site is from Mt. Vernon on Britton Way and from Barton Road through the commercial center to the south. It is anticipated that the main entrance to the project will be from Mt. Vernon Avenue. Britton Way is a private roadway not maintained by the City. No improvement is anticipated on Britton Way. All interior streets will be private streets and will conform to the circulation requirements of the Fire Department. The access through the commercial area will be improved by the installation of curbs and reconstruction as necessary to provide a 36 foot wide well-defined roadway to the project. Based on a trip generation rate per unit per day, the project will add approximately 834 trips per day to the adjacent streets. Based on an assumption that one half of the trips enter on Mt. Vernon and one half on Barton Road, the add�'.:)n to each is 417 cars per 24 hour period. The peak hourly rate could be estimated at two trips per unit in the morning and evening times or 278 cars leaving or entering the project for one hour. Both Mt. Vernon Avenue and Barton Road can easily accommodate the above incremental traffic amounts. F M Chaparral Pines Project VI HOUSING ELEMENT AND DEVELOPMENT STANDARDS A Housing The single-family attached units will be built in a total of fourteen buildings varying from four to six dwelling units per building. The buildings will be two story with a maximum height of twenty feet. The unit sizes are as follows: 8 units at 1,010 square feet 35 units at 1,160 square feet 26 units at 1,403 square feet In addition, a 450 square foot recreation building will be constructed. B Space Usage Fifty-five and eight tenths percent (55.8%) of the project space is to be buildings, parking, driveways and streets. Forty-four and two tenths percent (44.2%) is to be landscaping, walks and recreational area. Each unit will have 221 square feet of private patio. C Parking Each unit will have two parking spaces per unit, in accordance with Ordinance 57, in the garages attached to each building for 138 spaces. Each parking space shall be a minimum of 10 feet in width and 20 feet in length. In addition, there will be provided 39 guest parking spaces located throughout the project. No street parking will be allowed. Handicapped parking will be provided per State Law. D Streets All streets within the project will be private and maintained by the homeowner's association. The streets shall consist of concrete curbs and gutters with asphalt concrete paving to a thickness as approved by the City Engineers. The streets shall have a crown section capable of carrying 10 year frequency storm. The width of the streets shall be 26' curb to curb with on -street parking absolutely prohibited. Signs shall be posted 8 two Chaparral Pines Project stating illegally parked vehicles will be towed at owner's expense. E Restricted Access Access to the project shall be gate controlled. F Landscaping Landscaping and an automatic irrigation system shall be installed and maintained by the homeowner's association. Prior to the issuance of building permits, detailed landscaping plans shall be submitted to the Planning Commission for their review and approval. G Homeowner's Association A homeowner's association shall be formed to maintain all landscaping, recreational areas, walkways and streets. The association formation documents shall be approved by the City Attorney, and a copy of said approved documents be on file with the City Engineers prior to recordation of the Tract Map. Prior to occupancy of any unit, said documents must be recorded with the County of San Bernardino, and the recording information provided the City Engineers. No document shall be accepted by the City until approved by the City Attorney. H General All development within the Chaparral Pines Specific Plan shall be in accordance with the rules and regulations of the State of California, County of San Bernardino and City of Grand Terrace as they pertain to the Map Act, Zoning Codes, City Ordinances, Building Codes and this Specific Plan. VII SITE PLAN (see attached) 9 t 9l UN:75 42[At TAWS IN fAA aN RLaR+G6l V-up 96014.76- X.GR TAUS 04WRAGMI'160MW GUKT BANS T f0q- lY�fa+ffr0:..tJ AG:IS FOR. M- PROPFRTV J56RS 14 I q( ems• - r ' _.t- ;,'�W c� l PdSth(R'.,R WR➢% S S y rw 0 �r%j u;ot � � �16 .Ot. - ti •oc, •p 0, � io' �l�f e v a •J _ C.,�14G «�GS «p NOMO +c„r d Io i' 4 IMi"i1w�— �_ i •_ .,cols • - y— _ �' _ _ c : POT PLAN A ti ____. _ ��%. "V^•_F'E 1`Ji..1,� i4D �R2lG�TlON ?�,h t:E�ORb K .J1V.',6 O __ — �� •ce or. r•; _ - -_ — Fe R� 6 1 o+B, -a,vG Peav PROJECT DATA • I.OT AQEA �orc S.S.G 17-w 96G$ M.... m..dl wfA� 4 I T•w�wv A 6d - —� s - 2 3 S 6 2 i 6 1f 2 t 4 fyw.00f«7wn-D1 �eA JLYi �V PLOT PLAN � �.-i.�c, v.l .�,�h� ind .- �$iAow zwocci•�co•�••��•F) Dcv !JT t90160T DATH �Na�► ,PAiTAUt 'P:NCS. LTd. _ ' N. GO]CApA. �6ifGF � itgM�?� aRY S.MdM31r![IaYOC• M,rt.wt[Arr,.6lW.ro.rww MY� 41AQIAC a NprJ - '14A50 I s-- Qso AGENDA ITEM # RESOLUTION NO. PC-84- 4/26/84 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF GRAND TERRACE, CALIFORNIA, RECOMMENDING APPROVAL OF SPECIFIC PLAN NO 84-01 AND MAKING OTHER DETERMINATIONS. (TENTATIVE TRACT NO. 12553) WHEREAS, a Specific Plan for Tentative Tract No. 12553 has been prepared and submitted for approval as required by the General Plan; NOW, THEREFORE, the Planning Commission of the City of Grand Terrace does hereby resolve as follows: SECTION 1. Environmental Review - That with respect to an environmental review of Specific Plan No. 84-01 for Tentative Tract No. 12553, an environmental review has been conducted and noticed pursuant to Section 21092 of the Public Resources Code; that based upon the review, including the mitigation measures, the City of Grand Terrace Environmental Review Officer found the proposed project will not have a significant effect on the environment. SECTION 2. Mitigation Measures - That this Planning Commission does hereby recommend approval of the Mitigation Measures and finds and determines that said Plan as conditioned by said Mitigation Measures will not have a significant effect on the environment. SECTION 3. Public Hearing - That a public hearing has been noticed, held, and conducted in tFie time, form, and manner pursuant to Government Code 65500. SECTION 4. Approval of Specific Plan - That this Planning Commission, having reviewed the findings of the Environmental Review Officer and the testimony given does hereby recommend the City Council of the City of Grand Terrace approve the Specific Plan No. 84-01, subject to the mitigation measures, make the findings, adopt the Negative Declaration, and instruct the City Clerk to issue a Notice of Determination. ADOPTED this 26th day of April, 1984. ATTEST: City Clerk Approved as to form: City Attorney Chairman PENDING CITY QPOUNCIL APPROVAL RESOLUTION NO. 84-_ COUNCIL AGENDA ITEM ® A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF A P P) 6 1084 GRAND TERRACE, CALIFORNIA, APPROVING SPECIFIC PLAN NO 84-01 AND MAKING OTHER DETERMINATIONS (TENTATIVE TRACT NO. 12553.) WHEREAS, the Planning Commission of the City of Grand Terrace has adopted a resolution recommending approval of Specific Plan No. 84-01 (Tentative Tract No. 12553); NOW, THEREFORE, the City Council of the City of Grand Terrace does hereby resolve as follows: SECTION 1. Environmental Review - That with respect to an environmental review, an environmental review of Specific Plan No. 84-01 has been conducted and noticed pursuant to Section 21092 of the Public Resources Code; that based upon the review, including the mitigation measures, the City of Grand Terrace Environmental Review Officer found the proposed project will not have a significant effect on the environment. SECTION 2. Mitigation Measures - That this City Council does hereby approve said Mitigation Measures and finds and determines that said Plan as conditioned by said Mitigation Measures will not have a significant effect on the environment. SECTION 3. Public Hearing - That a public hearing has been noticed, held, and conducted in the time, Torm, and manner pursuant to Government Code 65500. SECTION 4. Approval of Specific Plan - That this City Council, having reviewed the findings of the nvironmental Review Officer and the testimony given, does hereby approve Specific Plan No. 84-01, subject to the mitigation measures; adopt the Negative Declaration, and instruct the City Clerk to issue a Notice of Determination. ADOPTED this 26th day of April, 1984. ATTEST: City Clerk of the City of Grand Terrace and of the City Council thereof. Approved as to form: City Attorney Mayor of the City of Grand Terrace and of the City Council thereof. S�CAFF REPWT-4"°%�' C R A ITEM ( ) COUNCIL ITEM (XX) AGENDA ITEM NO. / o A MEETING DATE: APRIL 26, 1984 SUBJECT: UNDERGROUND STORAGE OF HAZARDOUS SUBSTANCES (AB 1362) FUNDING IS REQUIRED FUNDING IS NOT REQUIRED X Fee -for -services program At its regularly scheduled meeting held on April 12, 1984, the City Council of the City of Grand Terrace approved the first reading of this ordinance. Council is asked to bring their copy of the staff report from that meeting (Item 8F, April 12, 1984). The second reading and Public Hearing on this Ordinance was set and has been legally advertised to be held on this date. Mr. Jon Kindschy, Supervisor, Hazardous Waste and Toxic Control Section of the County of San Bernardino Department of Environmental Health Services, will be present to answer any questions concerning the enforcement of hazardous waste. Staff recommends that the Council: A. CONDUCT A PUBLIC HEARING ON --"AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, RESCINDING ORDINANCE NO. 74 AND ADOPTING DIVISION 8 OF TITLE 3 OF THE SAN BERNARDINO COUNTY CODE BY REFERENCE, INCLUDING AMENDMENTS THERETO, WHICH ADDS PROVISIONS PERTAINING TO UNDERGROUND STORAGE OF HAZARDOUS SUBSTANCES." B. ADOPT THE ORDINANCE, AFTER READING BY TITLE ONLY, FOLLOWING THE PUBLIC HEARING. SA:lo -r S Td� F F R E P Oi� T(:;�*) 12.52-A ' ' N C R A ITEMS ( } COUNCIL ITEM (X ) h--ETINC DATE: April 26, 1984 !• AGENDA ITEM NO. /f SUBJECT: Vivienda Avenue Bridge-- Engineering Services Contract Agreement FJND.NG R=' '• ;=D X ;0 FUP;CING �EO!!1RED On January 26, 1984, staff informed City Council that Moffatt & Nichol, Engineers, were selected to prepare the plans, specifications and estimate (P.S.& E.) for the Vivienda Avenue Overhead Bridge. The contract amount for the Engineering Services is $56,984.00 which is over the $30,500 that CALTRANS approved for this phase of the project. Staff requested that CALTRANS & FHWA participate in the additional funds needed to execute the contract with Moffatt & Nichol, Engineers. CALTRANS informed staff that additional funds were not available at this time, and any additional costs must come from the City. The following is a comparison of the CALTRANS approved budget and the summary of costs needed to complete this project. Budget Estimated and Approved by CALTRANS for Entire Project (Oct. 4, 1983) Items of Work 80% Federal 20% City Total Participation Match Preliminary Engineering 24,400.00 6,100.00 30,500.00 Construction Engineering 32,800.00 8,200.00 41,000.00 Utility relocation 33,600.00 8,400.00 42,000.00 Remove bridge 12,000.00 3,000.00 15,000.00 Mobilization 19,920.00 4,980.00 24,900.00 Construction 160,000.00 40,000.00 200,000.00 Approach Roadway Touchdown 26,880.00 6,720.00 33,600.00 TOTAL $309,600.00 $77,400.00 $387,000.00 Staff Report Vivienda Bridge April 26, 1984 SUMMARY OF COSTS - CURRENT ESTIMATE BY CALTRANS Description Contract Amount Fed. Participation Plans, Specifications & Estimate 1. Moffatt & Nichol Engineers 2. Construction Engineering by CALTRANS, Est. 90 working days a. Advertise & award b. Resident engineer C. Survey Party d. Materials lab work e. Overhead SUBTOTAL 3. Est. constr. costs SUBTOTAL 4. Projected City costs for duration of project 56,984.00 4,000.00 20,000.00 2,000.00 2,000.00 12,000.00 96,984.00 328,500.00 425,484.00 TOTAL PROJECT COSTS $425,484.00 24,400.00 3,200.00 16,000.00 1,600.00 1,600.00 -0- 46,800.00 262,800.00 309,600.00 $309,600.00 I= City Match 32,584.00 800.00 4,000.00 400.00 400.00 12,000.00 50,184.00 65,700.00 115,884.00 $120,884.00 In order to award the PS&E Contract to Moffatt & Nichol, the City must approve its match of $32,584.00. Since this is an 80% reimbursement program, the City must allocate the entire $56,984.00. This means that once Moffatt & Nichol start billing their work on a monthly basis, the City must pay these costs. Then the City must send the bill to CALTRANS and request 80% reimbursement, which normally takes two months to process. With respect to the Construction Engineering, CALTRANS has estimated that it would need $40,000.00 to perform this task, based on 90 working days. Any additional time will be charged to the City on a time and materials basis. Once the PS&E has been completed by Moffatt & Nichol, then CALTRANS will begin the advertisement proceedings. Based on the construction estimate submitted by Moffatt & Nichol, the City would then allocate 20% of the estimated construction costs into the CALTRANS budget prior to advertisement. CALTRANS would then make all -the payments to the Contractor and send a copy of the billings to Staff Report Vivienda Bridge April 26, 1984 -3- to the City for their records. If the bid is under the Engineer's Construction estimate, then the City would receive a refund on the balance; if it over the balance, then the City must allocate the difference to CALTRANS. Staff recommends that the City Council: 1) AWARD THE PLANS, SPECIFICATIONS & ESTIMATE CONTRACT TO MOFFATT & NICHOL, ENGINEERS, IN THE AMOUNT OF $56,984.00 SUBJECT TO AN APPROVED PRE -AWARD EVALUATION AUDIT CONDUCTED BY CALTRANS. 2) APPROVE ADDITIONAL FUNDING IN THE AMOUNT OF $11,884 for 1984-85 CAPITAL IMPROVE- MENT BUDGET FOR THIS PROJECT TO THE VIVIENDA O.H. BRIDGE PROJECT. THE NEW REVISED BUDGET WOULD CHANGE FROM $109,000 to $120,884. 3) DIRECT THE STAFF TO ADVISE CALTRANS THAT CITY OF GRAND TERRACE WISHES TO ENTER INTO A CONTRACT WITH CALTRANS TO ADMINISTER AND PROVIDE CONSTRUCTION ENGINEERING (ESTIMATED AMOUNT $40,000). JKJlbk Attachments 1. Cash Flow Analysis 2. Contract with Moffatt & Nichol Date 7/1/84 7/1/84 - 9/14/84 9/17/84 9/17/84 10/17 5o 3/5/85 ESTIMATED CASH FLOW City of. Grand Terrace Costs Description PS&E Costs Moffatt & Nichol Reimbursement by CALTRANS Payment to CALTRANS Local Engineering costs Expenditure $56,984 $83,300 $ 5,000 Revenue Budget Balance $120,884 $ 63,900 $24,400 $ 88,300 $ 5,000 -0- 14 . AGREEMENT THIS AGREEMENT, made and entered in to this of , 1984, by and between the CITY OF GRAND TERRACE, 22795 Barton Road, Grand Terrace, California a body corporated and politic, hereinafter referred to "CITY", and Moffatt & Nichol, Engineers, 250 West Wardlow Road, Long Beach CA 90807, hereinafter referred to as "ENGINEER". WITNESSETH WHEREAS, CITY proposes to Remove and Replace the Vivienda Avenue Overhead Bridge No. 54C-355 File No. 08-SBd-O-GRTR located between Burns Avenue to 250 feet west of Grand Terrace Avenue at the Southern Pacific Transportation Company Crossing, in Grand Terrace, California, hereinafter referred to as the "PROJECT"; and WHEREAS, CITY desires to employ ENGINEER to furnish engineering services hereinafter described, for the compensation herein stipulated; and WHEREAS, THE ENGINEER shall establish a working office at a place acceptable by the City and the California Department of Transportation, hereinafter referrred to as the "STATE"; and NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS: The work as outlined below shall have the objective of reviewing alternate methods to economically design the new structure and present recommendations as to the most feasible and economic alternative for the design of the new structure. 1.00 SCOPE OF SERVICES 1.01 Design the project improvement plan for a speed limit of 25 mph. 1.02 The limits of the project shall extend from Burns Avenue to Grand Terrace Avenue, the total length of project being approximately 600 feet. 1.03 The proposed bridge structure shall provide for two 12 foot travel lanes and four foot shoulders. The total structure width shall be 32 feet. 1.04 The ENGINEER shall contact Southern Pacific Transportation Company and incorporate their requirements into the final design. The ENGINEER shall negotiate any necessary agreement or permit between the City and the Southern Pacific Transportation Company. 1.05 The ENGINEER shall arrange for and direct any foundation and geological investigation as necessary for the final design of the project. The investigations shall be in conformance with the Caltrans Local Programs Manual, and shall consider any existing Seismic Conditions. 1.06 The approach roadway limits shall be 50 feet at each end of the 1 bridge. The appr ch roadway touchdown shall be 75 feet south and 75 feet on ttlworth side. 1.07 The ENGINEER shall provide the engineering services required for the survey, drainage, roadway, basic street and railroad alignments, benchmarks and control points. 1.08 The ENGINEER shall prepare cost estimate for the superstructure types to be used for the bridge construction: a. Precast, prestressed concrete "I" beam girders. b. CIP reinforced concrete box girder. c. Cast in place (CIP) prestressed box girder. 1.09 The ENGINEER shall prepare a cost analysis with a recommendation for the most economical superstructure. The City shall retain the right to select the type of structure. 1.10 The ENGINEER shall review alternative methods to design the bridge, evaluating cost estimates, construction scheduling and construction procedures and provide any field measurements or surveying required. 1.11 The ENGINEER shall coordinate with the City and other utility agencies for utilities affected. 1.12 The ENGINEER shall prepare construction plans, specifications, cost estimates and bidding documents, all in accordance with the latest standards of the California Department of Transportation, the State Standard Specifications and Plans, the requirements of the Southern Pacific Transportation Company, and the City of Grand Terrace. The items of work shall be listed in numerical sequence according to their Item Code Number. The item description should be exactly as shown in the coded contract item list published by Caltrans. The ENGINEER will comply with respect to the required notice of the costs relating to the preparation of the construction documents under Government Code Section 7800. 1.13 The ENGINEER shall furnish all plans and profiles on mylar and cross -sections on standard cross-section paper or on equal material as may be approved by City and furnished all project specifications on reproducible material and in such form as may be specified by the City. 1.14 The ENGINEER shall submit to the City for review and final approval the proposed design sufficiently developed to include construction plans, specifications, structural calculations and cost estimates within 210 calendar days from the date after 2 notice to proceed from the city. 1.15 The ENGINEER shall submit to City the limits of construction on City supplied right-of-way maps within 9_ 0 calendar days from the date of written notice to proceed from the City Engineer. 1.16 The ENGINEER shall upon approval of the final project plans, deliver to the City all notes of investigations, all right-of-way maps, utility information, reports of tests, studies, reports, plans, drawings, specifications, and all other materials and documents received by or prepared by ENGINEER in the performance of this agreement. All such items and other materials and documents received by or prepared by ENGINEER in the performance of this agreement, shall be the property of the City. The ENGINEER shall provide Caltrans with 20 copies of the final Plans and Specifications and Estimate. In the event the City uses any of the items so furnished or prepared by the ENGINEER for this project other then the project herein defined, ENGINEER shall be released from any responsibility concerning the use of said items on other projects. The ENGINEER may retain copies for his own use. 1.17 The ENGINEER shall be required to comply with all Federal, State and City laws and ordinances applicable to this project. 1.18 The ENGINEER shall prepare and file right-of-way maps, easements and right -of -use or any other recorded documents necessary for this project. 1.19 The ENGINEER shall prepare and submit to the City for execution, the "Order to Construct" from the Public Utilities Commission. 1.20 The ENGINEER shall prepare and submit to the City for execution, a joint party construction and maintenance agreement with the Southern Pacific Transportation Company. 1.21 If additional Engineering services are required during the construction phase, the ENGINEER will be compensated on a Time and Materials Basis in accordance with the attached hourly rate schedule and State Approval. 2.00 THE CITY SHALL FURNISH AND PERFORM THE FOLIDIING SERVICES: 2.01 Right-of-way negotiation if necessary. 2.02 Right-of-way acquisition if necessary. 2.03 The CITY shall furnish copies of all pertinent 3 correspondence, documf0ts, maps, plats, and other recs and information which are available and could be helpful to the ENGINEER in the execution of the work required of him. 3.00 COMPENSATION 3.01 The basis of payment for the services provided under this agreement shall be cost -plus -a -net fee. 3.02 The City shall reimburse the ENGINEER for actual costs (including labor costs, employee benefits, overhead and other direct costs) incurred by the ENGINEER in performance of the work, in an amount not to exceed $51,464.00 exclusive of any net fee. Actual costs shall not exceed the estimated wage rates and other costs as set forth in the attached ENGINEER'S RATE SCHEDULE for PROFESSIONAL SERVICES effective 21, September 1983. 3.03 In addition to the costs referred to in Section 3.02 of the Agreement, the City shall pay the ENGINEER a net fee of $5,520.00. Said net fee shall not be altered unless there is significant alteration in the scope, complexity or character of the work to be performed. 3.04 The ENGINEER shall be reimbursed for actual travel expenses incurred in the performance of this work, including the use of private cars at the rate of 25 cents per mile, while traveling away from the ENGINEERS headquarters which is hereby designated as Long Beach, Calif. In addition, ENGINEER'S personnel shall be reimbursed for per diem expenses at a rate not to exceed that currently authorized for State employees under State Board of control rules and regulations. 3.05 Total expenditures made under this contract agreement including the net fee shall not exceed the sum of $56,984. 3.06 Progress payments shall be made to the ENGINEER based on the sums of the following: the total of direct salaries for the period, plus the percentage for payroll fringe benefits and overhead costs, plus direct costs, plus the "earned portion" of the Fixed -Fee described for each item. The "earned portion" of the Fixed -Fee of all progress payments, except the final payment shall be computed in the following manner. Basic Fee Earned Earned Fixed -Fee = (Total Fixed -Fee Payable) x Maximum Basic Fee The "earned portion" of the final payments shall be the total Fixed Fee less previous "earned portion" payments. 3.07 The cost -plus -a -net fee payable by the City shall be subject to adjustment upon the mutual agreement of the parties hereto, if project delays do not allow the work to be completed by October 1, 1984. V 3.08 The Federal Procurement of Federal Regulations cost in this agreement. 4.00 IT IS FURTHER AGREED: 4 Regulations, Title 41, Subpart 1-15 Code re controlling for allowable elements of 4.01 That the services to be furnished by the ENGINEER shall be so pre- pared and presented as to meet the complete satisfaction and approval of the City. 4.02 That there will be reviews conducted at appropriate stages during performance of the work between the City, State and ENGINEER. These reviews would determine if any changes, supplemental agree- ment, or other actions are warranted. Conferences, visits to the site or inspection of the work may be held at the request of any party and representatives of the State or the FHWA. 4.03 That the approval by the City of all drawings, design, specifications, and other incidental engineering work or materials furnished here- under shall not in any way relieve the ENGINEER of responsibility for the technical adequacy of the work. 4.04 That the ENGINEER and his subcontractors are to maintain all financial records, books, documents, papers, accounting records, and other evidence pertaining to costs and to make such materials available at their working office at all reasonable times during the contract period. Such materials are to be available for inspection by authorized representative of the City, the State or the Federal Government, and copies thereof shall be furnished if requested. Following final settlement of the contract accounts with the Federal Highway Administration, such records and documents. may be microfilmed at the option of the City, but in any event shall be retained by the ENGINEER for a three year period after payment of the final voucher. 4.05 No design work changes or revisions will be required and no payment therefore will be made except pursuant to the provisions of this section. No extra work compensation shall be paid ENGINEER for change orders required by reason of errors or omissions of ENGINEER in the preparation of the original contract plans, working drawings, and specifications. Frrors of ENGINEER, as determined by CITY, for the purpose of this provision, shall include, but are not limited to changes required because of revisions or additions to the plans, working drawings, and specifications made during construction or other times to correct discrepancies and ambiguities in the plans, working drawings, and specifications. 4.06 If the contract amount is increased or decrease ; a supplemental agreement will be required. This will be for any modification in the terms of this original agreement, such as any contract changes, extra work, or modification of payment. This agreement will take the form of a letter -type agreement meeting the legal requirements of the City, clearly outlining the changes that were made and continuing a mutually agreed method of compensation. 9 This supplemental agreement shall be approved by the State prior to the performance of the work under such agreement. Under certain circumstances, where public interest requires proceeding with the work without delay, it may not be practicable to establish an equitable compensation prior to initiating the work contemplated under the supplemental agreement. In such cases, the consultant may be authorized to proceed with the work prior to the determination of compensation, providing the State gives prior approval of the work, and concurs that any additional compensation is warranted. The State shall document the reason for proceeding with the work prior to execution of the supplemental agreement. When the State approves the additional work, a dollar limitation will be specified and the supplemental agreement will be executed within 90 days. 4.07 Any delay in providing engineering services required by this contract occasioned by causes beyond the control of the ENGINEER shall be the reason for granting an extension of time for the completion of the aforesaid work. When such delay occurs, ENGINEER shall immediately notify the City Engineer in writing of the cause and of the extent of the delay whereupon the City Engineer shall ascertain the facts and the extent of the delay and grant an extension of time for the completion of the work when, in his judgement, his findings of fact justify such an extension of time. The City Engineer's findings of fact shall be final and conclusive to the parties hereto. 4.08 In the event the ENGINEER considers any work demanded of him to be outside the requirements of the contract, or if he considers any order, instruction, or decision of the City to be unfair, he shall immediately upon receipt of such order, instruction, or decision, ask for a written confirmation of the same whereupon he shall proceed without delay to perform the work or to conform to the order, instruction, or decision; but unless the Contractor finds such order, instruction, or decision satisfactory, he shall within 10 days after receipt of same, file a writtern protest with the Engineer, stating clearly and in detail his objections and reasons therefor. Except for such protests or objections as are made of records in the manner specified and within the time stated herein, the ENGINEER hereby waives all ground for protests or objections to the orders, instructions, or decisions of the City and hereby agrees that, as to all matters not included in such protests, the orders, instructions and decisions of the City will be limited to matters properly falling within the City's authority. 4.09 Any controversy or claim arising out of or relating to this contract which cannot be resolved by mutual agreement shall be settled by arbitration in accordance with the rules of the American Arbitration Association. 4.11 The ENGINEER warrants compliance with Title VI of the Civil Rights Act of 1964, as amended, (40 CFR 21 through Appendix H and 23 CRF 710 405 (b). 0 AIA 4.12 The ENGINEER agrees to hold harmless and indemnify CITY against liability arising out of the performance of the work due to the ENGINEER'S negligence, either singly or jointly with other parties to the performance of the work, their employees, or agents. 4.13 The ENGINEER shall maintain professional liability insurance for protection against claims arising out of the performance of services under this agreement caused by errors, omissions or negligent acts for which the • ENGINEER is'legally liable. ENGINEER shall submit a copy of applicable professional liability insurance certificates for the City. 4.14 The ENGINEER shall maintain such insurance as will protect him from claims under the uorkmens Compensation Act and from claims for bodily injury, death, or property damage which may arise from the performance of his services under this Agreement. Engineer shall submit a copy of applicable insurance certificates to the City. 4.15 In the event the ENGINEER is to prepare for or appear in any litigation in behalf of the city or is to make investigations or reports on matters not covered by this Agreement, or is to perform additional work due to changes in codes or regulations issued by any regulatory agency after execution of this Agreement, or is to perform other services not included herein, additional compensation shall be paid the ENGINEER as is mutually agreed upon. 4.16 Both parties to this Agreement hereby agree mutually to waive any rights which each may have against the other with respect to subrogation under any policy of insurance relating to the services or work provided under. this Agreement. 4.17 City shall have the right to cancel or suspend the contract by giving ENGINEER fifteen (15) calendar days written notice to that effect. 4.18 In the event of termination of the Agreement, upon demand. ENGINEER shall deliver to. City all field notes, surveys, studies, reports, plans, drawings, specifications, and all other materials and documents prepared by ENGINEER in the performance of this Agreement, and all such documents and materials shall be the property of City; however, ENGINEER may retain copies for his own use. 4.19 This Agreement shall terminate on January 1, 1985 unless mutually extended. This AGREDf-LNT shall inure to the benefit of and be binding upon the successors and assigns of both parties. h In WITNESS WHEREOF, the parties hereto have caused. this Agreement to be executed by their respective officials thereunto duly authorized. ATTEST: CITY CLERK APPROVED AS TO FORM: CITY ATTORNEY 0 "OWNER" CITY OF GRAND TERRACE A MUNICIPAL CORPORATION BY: DATE: MAYOR "ENGINEER" MOFFATT & NICHOL, ENGINEERS BY: VICE PRESIDENT DATE: ,? ! / 1, /1� (/' Q CONSULTANT COST BREAKDOWN MOFFATT & NICHOL, ENGINEERS DIRECT COSTS Phase I Preliminary Phase II Final Design Subtotal $28,356 CM ENGINEERS Phase I (a) Survey $ 5,318 Phase I (b) Preliminary 5,439 Phase II Final Design 6,901 Subtotal $17,658 Moore & Taber (Geotechnical) $ 5,450 TOTAL $51,464 For Detailed Breakdown, See Appendix "A" 9 NET FEE $3,402 $ 638 652 828 $2,118 $5,520 TOTAL $31,758 $ 5,956 6,091 7,729 $19,776 $ 5,450 $56,984 CERTIFICATION OF CONSULTANT I HEREBY CERTIFY that I am the vice President and duly authorized representative of the firm of Moffatt & Niahol, Engineerswhose address is 150 W. Wardlow Road, Long Beach, CA 90807 and that neither I nor the above firm I represent has: (a) employed or retained for a commission, percentage, brokerage, contingent fee, or other consideration, any firm or person (other than a bona fide employee working soley for me or the above consultant) to solicit or secure this agreement; (b) agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of any firm or person in connection with carrying out the agreement; or (c) paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee working soley for me or the above consultant) any fee, contribution, donation, or consideration of any kind for, or in connection with, procuring or carrrying out the agreement; except as here expressly stated (if any): I acknowledge that this certificate is to be furnished to the State Department of Transportation in connection with this agreement involving participation of Federal -Aid Highway funds, and is subject to applicable State and Federal laws, both criminal and civil. (Date) (Signature) 10 CERTIFICATION OF LOCAL AGENCY CITY ENGINEER I HEREBY CERTIFY that I am the City Engineer of the City of Grand Terrace, and that the above consulting firm or his representative has not been required, directly or indirectly as an express or implied condition in connection with obtaining or carrying out this agreement to: (a) employ or retain, or agree to employee or retain, any firm or person; or (b) pay, or agree to pay, to any firm, person, or organization, any fee, contribution, donation, or consideration of any kind; except as here expressly stated (if any): I acknowledge that this certificate is to be furnished to the State Department of Transportation, in connection with this agreement involving participation of Federal -Aid Highway Funds, and is subject to applicable State and Federal laws, both criminal and civil. (Date) JOSEPH KICAK, City Engineer 11 MOFFATT & NICHOL, ENGINEERS yRATE SCHEDGLE FOR PROFESSIAAL SERVICES Effective 21 September 1983 Classifications ENGINEERING Principals Project Engineers Coastal Scientist Mechanical Engineer Electrical Engineer Structural Engineer Coastal/Harbor Engineer Civil Engineer Coastal Planner Staff Engineer ARCHITECTS/SPECIFICATIONS Architects Specifications DRAFTING Drafter II Drafter I CLERICAL Typist General Clerical REIMBURSABLE EXPENSES Computer Rates - General System at $200/hour. - Micro Computer at $50/hour. Hourly Rates $80.00 $65.00 $60.00 $55.00 $55.00 $50.00 $50.00 $50.00 $43.00 $38.00 $50.00 $50.00 $40.00 $30.00 $28.00 $20.00 Reproductions - In-house prints & Xerox at cost. - Other reproduction at cost plus 15%. Subcontractors - Cost + 15% unless otherdise provided in written agreement. Milage - Company auto at 25� mile. Travel - Travel and expenses at cost. NOTE: HOURLY RATES & REIMBURSABLE EXPENSES SUBJECT TO REVISION. 12 Uate: 4/20/84 S AV" 14) C R A ITEM ( COUNCIL ITEM (X ) MEETING DATE: April 26, 1984 AGENDA ITEM NO. ! A A SUBJECT: Sprinkler System for Terrace Hills Junior High School FUNDING REQUIRED NO FUNDING REQUIRED Sometime ago the City Council budgeted funds for the installation of a sprinkler system to Terrace Hills Junior High School in the area of the temporary structures. The funds that were budgeted by the City Council were $2,000.00. The staff has requested and received 13 proposals. They ranged from $4,116.00 to $8,100.00. Our review of the proposals indicates that the costs as proposed by several low bidders in the range of $4,000 to $5,000 appear reasonable. For the project to proceed, additional funding in the amount of $2,527.60 would be required. Staff recommends the following alternatives: 1. DEFER CONSTRUCTION OF THE PROJECT TO A FUTURE YEAR WHEN FUNDS ARE AVAILABLE. 2. OFFER OUR ORIGINAL $2000 ON A MATCHING BASIS TO THE SCHOOL DISTRICT AND CONSTRUCT IT AS A JOINT PROJECT. 3. APPROPRIATE $2,527.60 FROM UNAPPROPRIATED FUND BALANCE IN THE CRA AND AWARD THE CONTRACT TO DANIEL'S LANDSCAPE SERVICE. Attachments JK/lbk Bids for Terrace Hills Jr. High Irrigation System Ldi11C1 5 Lniiu��aNing Services The Holmes Company Jerry L. Myers Reliable Services M. Andelkovic R.C.B & Sons, Inc. AAA Landscaping Landis Feistner Landscape Don Montgomery Irrigation PCL Landscape E1 Camino Nursery Phillip Gunderson Eric Anderson Landscaping $4,116.00 4,754.00 4,890.00 5,395.00 5,500.00 5,591.00 5,968.00 6,500.00 7,051.00 7,200.00 7,305.00 7,345.00 8,100.00