05/10/1984� t -
CITY OF GRAND TERRACE
14W
REGULAR COUNCIL MEETING
TERRACE VIEW ELEMENTARY SCHOOL
22731 Grand Terrace Road
AGENDA
* Call to Order
* Invocation - Pastor Harold Lorimer, Retired
* Pledge of Allegiance
* Roll Call
MAY 10, 1984
5:30 P.M.
Staff
CONVENE COMMUNITY REDEVELOPMENT AGENCY
Recommendations
Council Action
1. Approval of Minutes (4/26/84)
Approve
2. Approval of Check Register No. CRA051084
Approve
CONVENE CITY COUNCIL FOR JOINT SESSION
1. FY 1984-85 Budget Workshop Sessions Schedule
2. Legislative Seminar on Local Government Finance
& Consideration of Rescheduling CRA/Council
Meetings
RECESS CITY COUNCIL
ADJOURN COMMUNITY REDEVELOPMENT AGENCY
RECONVENE CITY COUNCIL
3. Items to Add/Delete
4. Civic Center Construction Briefing
A. Presentation -Federal Alarm Security Systems
B. Change Orders
C. Revised Construction Schedule
5. Approval of Minutes (4/12/84) (4/26/84)
Approve
6. CONSENT CALENDAR
The following Consent Calendar items are
expected to be routine & non -controversial.
They will be acted upon by the Council at
one time without discussion. Any Council
Member, Staff Member, or Citizen may request
an item be removed from the Consent Calendar
for discussion.
PV
COUNCIL AGENDA
5/10/84 - Page 2 of 2
A. Approval of Check Register No. v w
Statf
Recommendations
Council Action
Approve
B. Authorize City Manager to Execute/File
Approve
Barton Rd. Right -of -Way Certification with
Caltrans
C. Award & Authorize Mayor to Execute Contract
Approve
for Architectural Barrier Removal Project
to Redlands Paving, Inc., for $25,548.26
(GTC 84-09)
7. PROCLAMATIONS
A. Municipal Clerk's Week - May 13-19, 1984
B. Public Works Week - May 21-25, 1984
8. PUBLIC PARTICIPATION
9. ORAL REPORTS
A. Planning Commission
B. Parks & Recreation Committee
C. Historical & Cultural Activities Committee
D. Crime Prevention Committee
E. Emergency Operations Committee
F. Police Chief
G. Fire Chief
H. City Engineer
I. City Attorney
J. City Manager
K. City Council
JO.NEW BUSINESS
A. Employee Service Award Program
ADJOURN
THE NEXT DATE OF THE REGULAR CRA/CITY COUNCIL
MEETINGS WILL BE ESTABLISHED AT THIS MEETING
A
MAY
10,
1984
FOR YOUR INJFORMATION
CRA
Item
# FYI
Received over telephone
from Linda Hackstaff
Miller & Schroeder Municipals, Inc.
Post Office Box 946, Solana Beach, California 92075-0819
May 7, 1984
Mr. Seth Armstead, Executive Director
Grand Terrace Community Redevelopment Agency
and City Manager
City of Grand Terrace
22795 Barton Road
Grand Terrace, CA 92324
Redevelopment Agency of the City of Grand Terrace
Single Family Mortgage Revenue Bonds
Issue of 1984
Dear Mr. Armstead:
This letter is written to update you regarding the above captioned
financing. It is my understanding that bond counsel's review of
all available data indicates that the financing will qualify for
grandfathering under the "Official Action" rule. This conclusion
will require review by Special Tax Counsel.
Subject to that review the results of this finding is that the Agency
will be able to sell bonds to finance newly constructed homes through-
out the city, including projects now known to be proposed for construction
in the city such as the one planned by Mr. Bob Keeney. In addition,
within limitations imposed by rating agency requirements, financing
will be available for the purchase and substantial rehabilitation
of existing homes.
As you know, the Senate has taken action in the last two weeks to provide
the extension under which we can offer these bonds and Bond Counsel
must review the bill which has now been forwarded to the Joint Conference
Committee of the House and Senate. The cut off date for grandfathered
issues is June 15. We therefore recommend that an Agency meeting be
held on June 7 and we will close on Tuesday, June 12 and Wednesday,
June 13.
_ Q 0
Mr. Seth Armstead, Executive Director
Page 2
May 7, 1984
Thank you for your support in the advancement of this issue. I look
forward to working with you to its speedy and successful conclusion.
Very truly yours,
Robert G. Spelman
Senior Financial Consultant
cc: George McFarlin
Original letter will be sent by courier at 9:00 a.m. to Mr. Armstead and
Mr. McFarlin tomorrow.
n
LADING CRA APPROVAL,
CITY OF GRAND TERRACE
COMMUNITY REDEVELOPMENT AGENCY
REGULAR MEETING - APRIL 26, 1984
CRA AGENDA ITEM NO. �
MAY 1 01994
The regular meeting of the Community Redevelopment Agency, City of Grand Terrace,
was held in the Terrace View Elementary School, 22731 Grand Terrace Road, Grand
Terrace, California, on April 26, 1984, at 5:35 p.m.
PRESENT: Hugh J. Grant, Chairman
Jim Rigley, Vice Chairman
Tony Petta
Roy W. Nix
Barbara Pfennighausen
Seth Armstead, Executive Director
Barbara Michowski, Acting Treasurer
Ivan Hopkins, Attorney
Myrna Erway, Secretary
ABSENT: Thomas J. Schwab, Treasurer
MINUTES - (4-5-84) (4-12-84)
CRA-84-32 Motion by Mrs. Pfennighausen, Second by Mr. Rigley, ALL AYES to
approve the Minutes of April 5, 1984 as presented.
CRA-84-33 Motion by Chairman Grant, Second by Mrs. Pfennighausen, ALL AYES to
approve the Minutes of April 12, 1984 as presented.
CHECK REGISTER NO. CRA042684
CRA-84-34 Motion by Mr. Nix, Second by Mr. Petta, ALL AYES to approve Check
Register No. CRA042684 as presented.
ECONOMIC DEVELOPMENT COMMITTEE APPOINTMENT
Executive Director Armstead recommended appointing a staff member to
replace Ed Clark to serve on the Economic Development Committee with
Mr. Rigley and Chairman Grant.
CRA-84-35 Motion by Mrs. Pfennighausen, Second by Chairman Grant, to appoint Tom
Schwab, Finance/Administrative Services Officer, to serve on the
Economic Development Committee with Mr. Rigley and Chairman Grant.
Following confirmation by Attorney Hopkins that Mr. Petta would have
no conflict of interest in this matter, Motion No. CRA-84-35 carried,
ALL AYES.
CONTRACT AWARD - ECONOMIC DEVELOPMENT CONSULTANT
Administrative Assistant Coyle advised three firms responded to the
City's RFP: Katz Hollis Coren & Assoc., Inc; Rosenow Spevacek Group
Page 1 -
CRA - 4/26/84
480
Inc.; and Municipal Services, Inc.; Executive Director Armstead
appointed a committee consisting of Doug Erway, Chairman, David
Terbest, Joe Kicak, Randy Anstine and Tom Coyle to review the
proposals and make a recommendation; following interviews of all three
firms, the committee unanimously recommended Rosenow Spevacek Group
Inc. (RSG), be selected and that $36,000 be budgeted for FY 1984-85.
The Staff Report includes a letter from Chairman Erway and rating
sheets.
Chairman Erway advised the committee concentrated on three areas:
relevant experience which would benefit the community; the firm's
approach to community, Agency and property owners' participation in
the process and the environmental effect on the community; and cost
relative to what will be received; felt RSG has the qualifications
which fit the community's needs; principal members of the firm will be
actively involved and visible, have expertise and knowledge, and will
be available to the Executive Director and Staff on a daily basis for
consultation; felt the firm provided a meaningful schedule of time and
cost to accomplish the task, and will provide a realistic approach to
what can be achieved; the firm recommended including a 30-day
termination clause in the contract.
Raymond Bragg, President, MSI, stated all the firms were given a fair
opportunity to present their proposals; felt his firm's Redevelopment
Implementatation Strategy was the beginning of promoting development
of the City's commercial, residential and industrial potential, and
that selection of another firm to continue the process would involve
an initiation period which would be unnecessary by his firm; felt the
services and costs proposed were similar; felt there was a
misunderstanding about his firm's cost proposal which recommended that
half the cost be on a time and materials basis.
Barney Karger, 11668 Bernardo Way, recommended paying a firm on a
commission basis when a business is actually established in the City.
Dennis Evans, 22064 DeBerry, questioned in what area commercial
development will be pursued, whether there is a need at this time,
and expending $36,000 since he understands the City is hurting for
revenue; questioned pursuing due to commercial development at Cooley
Ranch. Chairman Grant stated the consultant will consider all
appropriate areas for development; felt the success of other cities
should encourage the City to work harder. Mr. Rigley concurred the
City is in no position to expend $36,000, but felt it cannot afford
not to pursue commercial development; felt RSG will perform pursuant
to the contract and the City will receive the full benefit of costs
paid.
Mr. Petta recommended selecting MSI due to that firm's prior work and
knowledge of the City; felt the cost would be readjusted to the actual
work accomplished. Mr. Nix concurred with the committee
recommendation; feels this is the most realistic approach in terms of
the City's current financial situation and the need to invest seed
money from redevelopment activity into economic development which
could provide long-term financial benefit; noted this is not a General
Fund operating expenditure; supported the 30-day termination clause
Page 2 -
CRA - 4/26/84
and recommended closely monitoring productivity. Mrs. Pfennighausen
felt the City could not afford not hiring a consultant with expertise
to assist beneficial development on a scale appropriate to the size of
the City; felt MSI did a good job, but concurred with relying on the
committee's judgment.
CRA-84-36 Motion by Mr. Rigley, Second by Mr. Nix, to approve the committee's
recommendation, to direct Staff to prepare the contract documents to
hire the firm of Rosenow Spevacek Group, Inc. (RSG) as the Economic
Development Consultant, and to direct Staff to include $36,000 for
professional services in the CRA FY 1984-85 Budget carried 4-1, with
Mr. Petta voting NOE.
SINGLE FAMILY MORTGAGE REVENUE BONDS
This matter was continued to May 10, since the deadline is June 15.
RESOLUTION NO. CRA 84-01 - ADOPTING, BY REFERENCE, THE CITY OF GRAND
TERRACE RULES & REGULATIONS FOR THE ADMINISTRATION OF PERSONNEL
MATTERS" & AMENDMENTS THERETO.
CRA-84-37 Motion by Mr. Nix, Second by Mrs. Pfennighausen, to adopt Resolution
No. CRA-84-01 carried 4-1, with Chairman Grant voting NOE.
ADJOURN - The regular meeting adjourned at 6:20 p.m. The next regular
me to ni g will be held May 10, 1984 at 5:30 p.m.
Respectfully submitted,
Secretary
APPROVED:
Chairman
Page 3 -
CRA - 4/26/84
PENDING CRA APPROVAL MAY 10 1984
COMMUNITY REDEVELOPMENT AGENCY CRA AGENDA ITEM NO. �2—
CITY OF GRAND TERRACE ` MAY 10, 1984 CHECK REGISTER NO. CRA051084
CHECK
NO. OUTSTANDING DEMANDS AS OF MAY 10, 1984 O'
(1) P1377 CALIFORNIA DIGEST ANNUAL SUBSCRIPTION $ 55.00
(2) P1378 NAZAREK,HARPER,HOPKINS &
McFARLIN LEGAL SERVICES FOR MARCH, 1984 32.50
3) P1379 KICAK AND ASSOCIATES FIRE STATION/AZURE HILL CHURCH (ACCESS ROAD) 1,579.45
PICO STORM DRAIN 572.60
ALLEY RECONSTRUCTION 96.00
ENG. SERVICES FOR 3/19-4/15/84 TOTAL KICAK: ,2 -00�
TOTAL: $2,335.55
I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CRA LIABILITIES HAVE BEEN
AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF CRA.
THOMAS J. SCHW
TREASURER
STAFF REPORT
C R A ITEM (X X) COUNCIL ITEM ( X) MEETING DATE: MAY 10, 1984
AGENDA ITEM NO. /
SUBJECT: WORKSHOP SESSIONS FOR DISCUSSION OF AMENDED PRELIMINARY OPERATIONAL
BUDGET 1984-1985
At the City Council meeting of April 26, 1984, the City Manager distributed to
the Council a copy of the City of Grand Terrace Amended Preliminary Operational
Budget 1984-1985. Workshop sessions need to be scheduled for review of each
account prior to official adoption by Council of the Budget.
The City Manager, as a matter of economics, recommends that these workshop
sessions be scheduled in the early morning so that as each department
is reviewed, its respective department head can be called in to answer
questions during their normal office hours. Otherwise, each department
head must be paid or receive comp time for the time he or she must be
present during the entire budget hearing process after hours during evening
budget sessions.
Staff recommends that the Council:
SET A BUDGET WORKSHOP SESSION FOR MAY 29 THROUGH MAY 31, 1984 AT 7:00 A.M. IN
BUILDING NO. 4 AT 22795 BARTON ROAD.
SA: Io
#4
Received over telephone
per George McFarlin
NAZAREK, HARPER, HOPKINS & McFARLIN
2171 Campus Dr., Suite 330
Irvine, CA 92715
_To /NT Sf_SSic/✓
W AGENDA ITEM NO. 2-
May 8, 1984
Mr. Seth Armstead, City Manager
City of Grand Terrace
22795 Barton Rd.
Grand Terrace, CA 92324
Dear Seth,
I would like to request that the Board of Directors of the Community
Redevelopment Agency hold a special meeting, or an adjourned meeting
from the meeting of May 10, 1984, to consider the proposed housing issue
now before the Community Redevelopment Agency. I would suggest the date
of Tuesday, May 15, 1984 at 5:30 p.m. as the best date for Mike Whipple and
me.
It is our intent at that time to present the Board with all background
information and a full discussion of the recent activities which affect
this proposed bond issue. At the completion of the presentation we would
ask that the Board indicate its position in the form of a motion directing
this to proceed, so that we can finalize the project documents, complete
the financial qualifications and set up the closing of the issue before
June 15, 1984. We are asking for this expression of support from the Board
because of the issues which have been raised by Board members and the
substantial effort required to complete the financing before the deadline
date of June 15, 1984.
Thank you for your cooperation. I look forward to receiving your decision
on the scheduling of the Board meeting as soon as possible.
Sincerely,
George W. McFarlin
cc: Mike Whipple
Miller and Schroeder Municipals, Inc.
_4` eS"LAFF REPQRTDate://
C R A ITEM UX ) COUNCIL ITEM (X) MEETING DATE: MAY 10, 1984
AGENDA ITEM NO. �7,
SUBJECT: 1984 LEGISLATIVE SEMINAR ON LOCAL GOVERNMENT FINANCE
FUNDING IS REQUIRED X
FUNDING IS NOT REQUIRED
Seth Armstead, City Treasurer and Tom Schwab, Finance/Administrative Services
Officer plan to attend subject seminar, provided the Council approves.
The seminar is scheduled for Thursday, May 24, 1984 between 9:30 a.m. - 3:00 p.m. at
Sacramento Community Center, 13th and "V Streets, Sacramento, California.
It is designed to provide a current and factual insight into matters presently
being considered by the State Legislature and Federal Government concerning local
government finance to include factors to be considered when preparing 1984-85
budgets, new revenue sources, ballot initiatives, future plans of the Deukmejian
Administration, status of redevelopment and tax increment financing, etc.
The cost to attend subject seminar is estimated at:
Airfare $158 x 2; $316
Two meals $14 x 2; 28
Registration $30 x 2;(includes lunch) 60
Miscellaneous $20 (airport parking, taxi fares?) 20
$424
Staff recommends that the Council:
A. CANCEL THE REGULARLY SCHEDULED MEETING OF MAY 24, 1984 AND ADJOURN TO AN
ADJOURNED REGULAR MEETING TO BE HELD EITHER MAY 17 OR MAY 31, 1984. STAFF IS
AWAITING NOTIFICATION OF BOND ISSUE DEADLINE FROM MILLER AND SCHROEDER
MUNICIPALS.
B. AUTHORIZE THE EXPENDITURE OF $424. FUNDS ARE AVAILABLE IN THE 10-4140-270
FINANCE AND 10-4120-270 CITY MANAGER DEPARTMENT BUDGET IN LINE ITEM "TRAVEL,
CONFERENCES AND MEETINGS."
C. APPROVE SETH ARMSTEAD, CITY TREASURER AND TOM SCHWAB, FINANCE/ADMINISTRATIVE
SERVICES OFFICER ATTENDANCE AT THE 1984 LEGISLATIVE SEMINAR ON LOCAL GOVERNMENT
FINANCE SEMINAR.
SA:lo
Encl.
1984 LEGISLATIVE SEfV�IAR
ON
LOCAL GOVERNMENT FINANCE
Co -Sponsored by
✓California Society of Municipal Finance Officers
League of California Cities
/California Municipal Treasurers Association
County Supervisors Association of California
State Association of County Auditors
1,4tate Association of County Treasurers
L ommunity Redevelopment Agencies Association
California Special Districts Association
The 1984 Legislative Seminar on Local Government Finance
represents
thInielfth
consecutive year that this important briefing sessionspecial district
the Seminar
lly
conducted by the California Society tatewide of city Financeal county, andcsp
is now co -sponsored by every J
association having a direct interest in local government finance. The 19
84
Seminar will be held
./bate - Thursday, May 24, 1984
Time - 9:30 a.m. - 3:00 P-m-
Place - Sacramento Community Center
13th and "K" Streets
Sacramento; California
SEMINAR GOALS AND PARTICIPATION
provide a current and f actual insight
The Legislative Seminar is designed to p the State Legislature and Federal
into matters presently being considered by Ion ro ram includes
Government concerning lthe lstat s of major polnt icy i ssues confronting the Leg i s-
a series of reports on
lature and the Federal Governmll
ent in the local g°ecificnitems. The eSemanareis
as a more detailed and technical briefing on p Capitol,tate and
conducted in the Community Center located across aimportant leadership role
involves legislative officials and others who play anthe
in finance -related matters. Staff assistsnonsoringin ggroups g dconducting
by the Sacramento -
Seminar is provided annually to the co p
based management consulting firm of Ralph Andersen & Associates.
R
The Seminar is timed to coincide both with the preparation of 1 ocal agency bud-
gets for the coming fiscal year, and with that point in the legislative process
when decisions are most 1 ikely to be made. Because of its relationship to
local government fiscal management, city, county, and special district finance
officials, treasurers, and administrators are encouraged to attend. Registra-
tion fees have traditionally been held to a minimum so that other staff mem-
bers might also have an opportunity to participate in and benefit from this
important training session.
SEMINAR PROGRAM
The 1984 Legislative Seminar is designed to provide those in attendance with a
factual and up-to-the-minute briefing on matters being considered by the State
Legislature and the Federal Government concerning local government finance.
Timed to coincide with the local budget process and legislative action on
finance issues, the 1984 Legislative Seminar will provide those in attendance
with a detailed briefing on the following local government finance -related
topics:
. The Legislative process as it pertains to local government finance.
. Factors to be considered when preparing 1984-85 budgets.
The fiscal problems and concerns of cities, counties, and special dis-
tricts on a statewide basis, and details of their lobbying strategy in
this regard.
The fiscal problems and concerns of competing groups, and an assessment
of how their situation and lobbying techniques may impact city, county,
and special district finance.
A comprehensive briefing on all State and Federal legislative proposals
currently being considered in the area of local government finance,
including new revenue sources, investment of idle funds, and long-term
financing alternatives.
A review of June and likely November ballot initiatives affecting local
government finance.
An overview assessment of the economy and the general fiscal condition
of State and local government, and the future plans of the Deukmejian
Administration in this regard.
. A review of election year politics at the national level.
A briefing on the status of redevelopment and tax increment financing,
including a report on the CDAC statewide study of cities and counties
in this area.
A briefing on organizational and policy changes being considered by
PERS.
An update on legislative and judicial matters affecting municipal regu-
lation of Cable TV.
r
n
Overall, local government f inance and management officials should leave the
Seminar with a much improved understanding of the current and future fiscal
situation; and what it is 1 ikely to mean for their respective agencies and
programs.
MORNING SESSION
9:30 - 10:00 a.m. - The Legislative Process and Local Government Finance (Bob
Leland, former Consultant, Assembly Revenue and Taxation Committee and cur-
rently Assistant Director of Finance, City of Sacramento).
10:00 - 10:30 a.m. - The 1984 Legislature and City Government Finance, (Ken
Emanuels, Legislative Director, League of California Cities).
10:30 - 11:00 a.m. - The 1984 Legislature and County Government Finance (Larry
Naake, Executive Director, County Supervisors Association of California).
11:00 - 11:30 a.m. - June and November Ballot Initiatives - In Perspective
(Bill Hamm, Legislative Analyst, State of California).
11:30 - 12:00 noon - State and Local Finance --that's Ahead? ( Jesse Huff, Direc-
tor of Finance, State of California) .
LUNCHEON SESSION
12: 00 - 1: 30 p.m. - The State ... The Nation. ..and Local Government Finance (Ed
Salzman, Capitol Bureau Chief, -Sacramento Bee).
AFTERNOON SESSION
1:30 - 2:00 p.m. - 1984 Federal Legislative Update
2:00 - 2:20 p.m. - Redevelopment and Tax Increment Financing - The CDAC Stud
(Ralph Andersen, President, Ralph Andersen & Associates, Sacramento) .
2:20 - 2:40 p.m. - PERS--A Briefing On Changes fffecting Local Government (Sid
McCausland, Executive Director, Public Employees' Retirement System).
2:40 - 3:00 p.m. - Cable TV and Local Government (Steve Robbins, Attorney,
McDonough, Holland & Al len, Sacramento .
SEMINAR COST AND REGISTRATION
Registration will take place from 8:45 - 9:30 a.m. at the Community Center.
An advance registration form is attached to this announcement, and -should be
returned to Jack Crist, Director of Finance, City Hall, 915 "I" Street, Sacra-
mento, California 95814. Checks should be made payable to CSMFO.
ARCHITECT'S VWNLK u t,JUNLAL AGENDA ITEM
ARCHITECT ❑
.FIELD REPORT Co TANT ❑ _ is MAY 1 01034
-"aCTAlSUCUMEN7 G71T FIEL ❑ C: ��
PROJECT: G-and Terrace Civic Center FIELD REPORT NO: 16
CONTRACT- ARCHITECT'S PROJECT NO: 81-110 C C . 5 2
DATMay 2, 1984 TIME8:30-11:00 WEATHERpartly cloudy TEMP. RANGE 65-7no
EST. % OF COMPLETION 21 % CONFORMANCE WITH SCHEDULE (+, -) 6 w k s . b e h i n d
!WORK IN PROGRESS PRE SEND AT SITE em , M Barbara n s,.., ., ; .. {{,,, s .+
2. Plaster for waterproofing Councilman Tony Petta
is complete Assistant Tom Coyle
• and plumbing Seth Armstead, City Manager
Roy Taylor, Maveric Construction
D31�n,h glirifigalter. Fedoral Alarm
OBSERVATIONS Larry Wolff, W L C
ield Reporto. 15 has no eenre�ceiv1e_d, by anyone. Architect shall
the ml- i-AH-i-t e-s of Field ' Report '�'f� o. 1 6 at meeting.
2. Seth Armsteadagain reaffirmed a importance of keeping the cons ruct-
ion site clean. The Contractor indicated that he had already
instructed all subcontractors several times and will continue to do so.
3. Seth Armstead complimented the Contrartnr nn getting the pavement
patched at Barton Rd.
4. A short presentation was given by Ralph Buckwalter of Federal Alarm in
regards to the proposal for the Civic Center alarm system. The alarm
system sha;l —e-o n s i-s t of sm e k e- d e-t-ee t-i-ems—,f i alarm, - n d --t�rt
alarm. 1" diameter PVC conduit sleeves shall be re uired to be
installed in the masonry at each opening at ground level. The Contract-
or submitted the cum of $1 ,612.no for the sleeves which was dissusse
and approved. The Architect shall prepare a change order for this
Ptenninghausen asked what happened to the original fire nrntertion cys-
tem in the job. The Architect replied that the junior fire sprinkler
by
the City Building Department through the addenda process grior to bid.
It was decided by the City Building Department that these systems would
not- be required. Gensequently, the Arehiteet affirmed that there weas
not overlap or redundancy in the proposed Federal Alarm System's versus
wnat has presently peen incluaea In the construction Duaget.
ITEMS TO VERIFY
As noted above
INFORMATION OR ACTION REQUIRED RECEIVED
As noted above
.,t Av n 1WA
ATTACHMENTS Ng&,/ //�i, %� CITY OF GRAND TERRACE
REPORTBY://LARRY/WOLFF,/Architect AIA
AIA DOCUMF# G711 • CHITECT'S FI D EPORT • OCTOBER 1972 EDITION • AIA8 • O 1972
THE AMERICAW INSTITVNE OF ARCHIT TS, 735 NEW YORK AVE., NW, WASHINGTON, D.C. 20006 pW 1 of 2 pages
API
w r'
and Terrace Civic Cenr
;ield Report No. 16
page 2
♦ 5. The Architect met with representatives of Morris and Hope, the roofing
subcontractor, and U.S. Tile. A credit in the amount of $3500 - $4000
will be forthcoming because of the Architect's approval of the U.S.
Tile versus the Lincoln Tile as originally specified.
6. The Architect instructed the Contractor that all paperwork must be in
his receipt prior to Friday, May 4, so that these items can be in the
Council packet by Monday, 12 noon, May 7. Paperwork for the following
change orders is still required:
a. The additional pair of exterior doors
b. The handicap ramp
c. The sleeves in the masonry for the security system
ed. The plumbing credit
se. The credit for the roof tile
f. The change in the tape recorder unit
g. The emergency telephone to be installed in the elevator equipment
room.
The Architect shall present all change orders and summarize the status
of construction at the regularly scheduled CRA meeting of May 10 at
5:30pm.
7. The two downspouts adjacent to Stair #18 and Finance #19 presently do
not have provisions for drainage to the exterior of the building.
After review by the Architect and the Contractor, it was decided to
re-route the two downspouts in the first floor ceiling plenum area to
the downspout located in the corner of Finance #19 and Computer #22.
All three of these downspouts shall be unified to one 4" diameter exter-
ior drainpipe.
8. The Architect approved a sandblasting sample at one of the sono tube
columns. The sandblasting shall be such that all secondary grooves of
the formwork shall be removed from the column, but all primary grooves
from the spiral form shall remain. The sandblast shall be of medium
consistency and generally produce a light "salt and pepper" appearance.
• 9. Myrna Erway discussed the need for personalized and interchangeable
name placques at the Council Dais area. The Architect shall evaluate
this matter and make appropriate revisions.
10. The next regularly scheduled job meeting shall be Wednesday, May 9, at
8:30am.
Si;AFF REPQRT
C R A ITEM ( ) COUNCIL ITEM ( X) MEETING DATE: MAY 10, 1984
AGENDA ITEM NO. q C'
SUBJECT: AMENDED CONSTRUCTION SCHEDULE FOR CIVIC CENTER
At the Civic Center Construction meeting held on April 25, 1984 the Contractor,
Roy Taylor of Maveric Construction, Inc., distributed to the Architect, Larry
Wolff of Barmakian, Wolff, Lang, Christopher, and the City Manager, Seth Armstead,
the attached proposed Construction Progress Schedule. This revised schedule
reflects a six week delay caused by the earthwork.
Staff recommends that the Council:
ACCEPT AND NOTE RECEIPT OF, BUT NOT APPROVE, THE ATTACHED PROPOSED CONSTRUCTION
PROGRESS SCHEDULE DATED APRIL 25, 1984.
SA: Io
Encl. Construction Progress Schedule
i4
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MAY 10, 1984
PENDING CITY
CITY OF GRAND TERRACE COUNCIL APPROVAL.
COUNCIL MINUTES COUNCIL AGENDA ITEM NO. 5
REGULAR MEETING - APRIL 12, 1984
A regular meeting of the City Council of the City of Grand Terrace was called to
order at the Terrace View Elementary School, 22731 Grand Terrace Road, Grand
Terrace, California, on April 12, 1984, at 5:48 p.m.
PRESENT: Hugh J. Grant, Mayor
Jim Rigley, Mayor Pro Tempore
Tony Petta, Councilman
Roy W. Nix, Councilman
Barbara Pfennighausen, Councilwoman
Seth Armstead, City Manager
Ivan Hopkins, City Attorney
Joe Kicak, City Engineer
Myrna Erway, City Clerk
ABSENT: None
The meeting was opened with invocation by Pastor Jerry Folsom, First Baptist
Church of Grand Terrace, followed by the Presentation of Colors and Pledge of
Allegiance by Girl Scout Junior Troop No. 263.
PRESENTATION OF CERTIFICATES OF MERIT
Mayor Grant and Sheriff Tidwell presented Certificates of Merit to the
following citizens for assisting in the identification of individuals
involved in crimes within the City: Kevin 011erton; Emily Medina;
Pauline Dominguez; Jill McMeans; Eric Walker; Bobbie Walker; and
Michael Cardoza.
Recess was called at 6:05 p.m. and reconvened at 7:43 p.m. with all
member present.
CRIME PREVENTION COMMITTEE
Chairperson Susan Crawford reported the following: (1) Work is
continuing on the Neighborhood Watch Program; and (2) the Committee is
developing a tracking system of dates and times of daytime burglaries.
PROCLAMATIONS
Mayor Grant read and presented proclamations designating April as
"Child Abuse Awareness" Month, and April 17-23 as "Victims Rights
Week" to Susan Crawford, Crime Prevention Committee Chairperson.
Page 1 -
4/12/84
HISTORICAL & CULTURAL ACTIVITIES COMMITTEE
Chairperson Barbara Mathews reported the following: (1) the Country
Fair will be held November 3; would appreciate assistance and
involvement of all City committees; (2) approximately 150 responses
have been received to the Cultural Survey, which will provide valid
information to the Parks & Recreation Committee; (3) received a
newspaper article concerning the City dated February 17, 1918; and (4)
requested approval to purchase a two -drawer filing cabinet to be kept
at her home in order to maintain files for the Committee.
CC-84-61 Motion by Mayor Grant, Second by Councilwoman Pfennighausen, ALL AYES
to approve the purchase of a two -drawer filing cabinet for the
Historical & Cultural Activities Committee from that Committee's
budgeted funds to be retained at Chairperson Mathew's home.
PARKS & RECREATION COMMITTEE
Chairman Dick Rollins reported the following: (1) two sets of minutes
have been prepared; (2) the Committee and the Chamber of Commerce are
planning a golf tournament as a fundraiser for the Chamber and a
"Train Don't Strain" Run.
CC-84-62 Motion by Councilman Nix, Second by Councilwoman Pfennighausen, All
AYES to approve a one-third lighting subsidy not to exceed $500 for
the Colton -Terrace Little League Senior Division for the 1984 season.
Professional firm for parksite acquisition - The Parks & Recreation
Committee submitted a request to consider hiring a professional firm
to represent the City in acquiring property for future parksite
development; The Community Services Director concurred, indicating an
acquisition agent could be helpful if the City wished to acquire
property currently owned by So. California Edison, and recommended
budgeting $8,000 for this purpose.
Mayor Grant, Councilman Rigley, Councilman Petta and Councilman Nix
questioned the need for a professional firm, feeling Staff could
perform this function, and indicating funds will not be available for
several years to pursue this project; Councilwoman Pfennighausen
supported the request, feeling previous Staff negotiations with Edison
had been unsuccessful, and that it could be possible to acquire the
property at very little cost.
CC-84-63 Motion by Councilman Rigley, Second by Councilman Nix, ALL AYES to
request Staff to investigate alternatives to acquire park property.
Mr. William Garton, Colton -Terrace Senior League Vice -President,
thanked Council for the lighting subsidy; extended an invitation to
attend opening ceremonies on April 14; supported acquisition of park
property and offered to assist in raising funds for purchase;
requested and received Council support of request to Terrace Hills
Junior High to install fencing around the ball diamond which includes
temporary openings to prevent interference with the running track.
Page 2 -
4/12/84
Recess was called at 8:22 p.m. and reconvened at 8:24 p.m. with all
mem ers present.
CIVIC CENTER CONSTRUCTION
City Manager Armstead advised Architect's Field Report No. 12 was
provided for information; the columns have been poured; the
arbitration hearing has been scheduled for June 11-12, and has been
requested to be held in San Bernardino.
MINUTES - (3-8-84) (3-22-84)
CC-84-64 Motion by Councilwoman Pfennighausen, Second by Councilman Nix, ALL
AYES to approve the Minutes of March 8, 1984 as amended to reflect
that Sanford Collins was nominated as a member of the Board of
Directors on Page 5.
CC-84-65 Motion by Mayor Grant, Second by Councilwoman Pfennighausen, to
approve the Minutes of March 22, 1984 as presented carried 4-0, with
Councilman Rigley abstaining.
CONSENT CALENDAR
Items 4A, 4F, 4G, 4L, 4M, 4P and 4Q were removed for discussion.
CC-84-66 Motion by Councilman Petta, Second by Councilwoman Pfennighausen, ALL
AYES to approve the following Consent Calendar Items:
B - RESOLUTION NO. 84-07 - RESCINDING RESOLUTION NO. 83-25 AND
AMENDING THE AUTHORIZED REPRESENTATIVES TO ACQUIRE FEDERAL SURPLUS
PROPERTY FROM THE CALIFORNIA STATE AGENCY FOR SURPLUS PROPERTY;
C - RESOLUTION NO. 84-08 - URGING LEGISLATORS OF THE STATE OF
CALIFORNIA TO SUPPORTB 575 (FORAN) ESTABLISHING A LIMIT ON THE LEGAL
DOCTRINE KNOWN AS THE "DEEP POCKET" RULE;
D - Ratify Negative Declaration & direct City Clerk to file Notice of
Determination for SA 83-7 (Wilden Pump & Engineerig Company);
E - Ratify Negative Declaration & direct City Clerk to file Notice of
Determination for CUP 84-1 (Auto Body, Paint & Repair Shop);
H - RESOLUTION NO. 84-09 - PROVIDING FOR THE ASSESSMENT OF COST
RESULTING 4ENT OF A HAZARDOUS CONDITION BY THE PUBLIC
WORKS DEPARTMENT (11958 Canal);
I - RESOLUTION NO. 84-10 - PROVIDING FOR THE ASSESSMENT OF COST
RESULTING FROM THE ABATEMENT OF A HAZARDOUS CONDITION BY THE PUBLIC
WORKS DEPARTMENT (12610 Michigan);
J - Authorize Finance Department to release $500 deposit to Joan
Trammell, 22119 DeBerry;
Page 3 -
4/12/84
K - Approve a 3-year extension for Tentative Tract 9773;
N - Authorize City Clerk to record Notice of Completion for
construction of Group W Cable TV Distribution System (Ord. No. 59);
0 - Authorize Mayor, as the City's representative on the City
Selection Committee, to vote for Councilman William Kragness, Fontana,
to serve on the LAFC.
CHECK REGISTER NO. 041284
Councilwoman Pfennighausen referenced Warrant No. 12060, $1,072,30, to
repair sinks and questioned if the costs could be recovered. In
discussion it was noted that the utility companies, including
Riverside Highland Water Company, were excluded from the deposit
requirement for street cuts; Council indicated if problems continue,
the policy will be amended to require deposits.
CC-84-67 Motion by Mayor Grant, Second by Councilwoman Pfennighausen, ALL AYES
to approve Check Register No. 041284. The City Attorney was directed
to take action to recover the costs incurred to repair the street
cuts.
RIVERSIDE HIGHLAND WATER COMPANY
Mayor Grant stated correspondence was received from Mrs. Khacherian
and Ed O'Neal voicing concern for the company's policy on terminating
service. City Engineer Kicak noted correspondence should be directed
to the State Health Department.
Barney Karger, 11668 Bernardo Way, stated the City has the lowest
water rates in Southern California; recommended electing an individual
to represent the City on the Board of Directors rather than involving
the State Health Department.
Ed O'Neal, 22608 Minona, voiced objection to the charges for resuming
service and the policy for terminating service; noted his letter to
Council regarding this matter included a request that the City
consider purchasing the water company; noted he would donate his
share; indicated as Chairman of the Concerned Citizens of Grand
Terrace, will be calling a meeting regarding this matter.
City Manager Armstead stated a meeting has been scheduled with
the water company on April 17 to discuss various issues.
CUP 84-3 (MINI -WAREHOUSES
CC-84-68 Following clarification of the project, Motion by Mayor Grant, Second
by Councilman Nix, ALL AYES to approve ratification of the Negative
Declaration and to direct the City Clerk to file a Notice of
Determination for CUP 84-3 (Mini -Warehouses).
Page 4 -
4/12/84
BINGO LICENSE RENEWAL
CC-84-69 Following clarification, Motion by Mayor Grant, Second by Councilwoman
Pfennighausen, ALL AYES to approve a one-year Bingo License renewal
for the Grand Terrace Lions Club.
BID REQUEST - ARCHITECTURAL BARRIER REMOVAL PROJECT
CC-84-70 Following clarification, Motion by Councilwoman Pfennighausen, Second
by Councilman Rigley, ALL AYES to authorize the bid request for the
Architectural Barrier Removal Project.(GTB 84-09)
NOTICE OF COMPLETION - GTC 83-37
Approval of this project was deferred until painting of the Community
Center Restrooms has been completed satisfactorily.
RESOLUTION - 1984 SERIES A BOND ISSUE
This item was deferred to the meeting of April 18.
BUSINESS LICENSE FEE WAIVER
CC-84-71 Motion by Councilwoman Pfennighausen, Second by Councilman Nix, ALL
AYES to approve a business license fee waiver to conduct a "Spring
Fling" fundraiser for Senior Citizens by Christ the Redeemer Church
subject to verification that the location meets Health Department
requirements for child care, and that Mrs. Broussard has a current,
valid child care license.
PUBLIC PARTICIPATION
Dick Rollins, 22700 DeBerry, advised sufficient funds were received to
purchase several trees to be placed at Terrace Hills Community Park in
memory of Beth Rollins.
Barney Karger, 11668 Bernardo Way, stated the Planning Commission did
not review the entire General Plan Update; objected to the present
Circulation Element; recommended widening the east side of Canal
Street between Carhart and Newport, since the west side is improved.
Danny Schwier, 22843 De Soto, felt certain matters on the Council
Agenda are unnecessary; objected to the request to sign a lien against
his Canal Street property for future development improvements without
designating the amount and when the improvements will be done;
indicated such action will make it difficult to market the property.
Councilman Rigley recommended alternatives. City Engineer Kicak
stated the request was pursuant to Council policy established in 1980
to accept dedication and require the property owner to sign an
agreement with the City that would be a covenant with the land for a
five-year period during which the property owner would be responsible
for the cost of the improvements. City Attorney Hopkins stated
Page 5 -
4/12/84
enforcement methods are limited; felt this is the best method; the
alternative would require bonding, which is expensive to the property
owner.
PLANNING COMMISSION
CC-84-72 Motion by Councilman Nix, Second by Councilman Petta, ALL AYES to
direct Staff to set a Special Meeting of the Planning Commission in a
joint session with the City Council on April 26, 1984 at 7:00 p.m. to
conduct a public hearing on the General Plan and to consider approval
of the Specific Plan, the tentative tract map and the site and
architectural review for Tract 12553.
CC-84-73
CC-84-74
Page 6 -
4/12/84
CRIME PREVENTION COMMITTEE
Motion by Councilman Nix, Second by Councilman Petta, ALL AYES to
accept the resignations of Linda Bianchi and Edward Kelly, an
alternate, from the Committee.
Recess was called at 9:30 p.m. and reconvened at 9:45 p.m. with all
members present.
ORDINANCE NO. 78 - AN URGENCY ORDINANCE ADOPTING SAN BERNARDINO COUNTY
ORDINANCE NO. 16 BY REFERENCE, INCLUDING ANY AMENDMENTS THERETO,
PERTAINING TO THE ADOPTION AND AMENDMENT OF THE 1982 EDITION OF THE
UNIFORM FIRE CODE AND UNIFORM FIRE CODE STANDARDS.
City Attorney Hopkins read the title of the Ordinance. City Engineer
Kicak advised a new set of fire codes is published every three years;
San Bernardino County has adopted those codes, by reference, with
certain amendments; recommended adopting the County's ordinance to
ensure uniform enforcement.
Motion by Councilman Rigley, Second by Councilman Petta, ALL AYES to
adopt Ordinance No. 78 by title only.
CITY MANAGER REPORT
City Manager Armstead advised a St. Jude Children's Hospital
Bike -A -Thou will be held in the City May 5.
EMERGENCY OPERATIONS COMMITTEE
Minutes of January 19, 1984 and February 16, 1984 were distributed.
COUNCIL REPORTS
Councilman Nix recommended a closer scrutiny of agendas to ensure only
necessary matters are presented to Council.
Councilman Petta stated Mr. Arkebaur has voiced concern about
excessive speeding on Arliss Drive and requested a speed limit sign
and speed enforcement. Mayor Grant requested speed enforcement of
that area.
Councilwoman Pfenni hausen advised she met with Supervisor Barbara
Riordan awn provided her information on previous negotiations relative
to the proposed library in the Civic Center; was advised information
will be forthcoming in two weeks relative to funding and managing of
the library. Read a letter from Gladys Bader relative to service
problems with Riverside Highland Water Company.
MMUor�Grant reported the following: (1) represented the cities at the
LAFGMeeting and spoke in behalf of the Highland citizens; the LAFC
voted to approve the sphere of influence for the City of San
Bernardino; and (2) feels that, based upon correspondence previously
received from former Supervisor David McKenna, the County has
obligated itself to provide a branch library.
PRIVATE ROADWAY ON VICTORIA STREET
City Engineer Kicak stated Council was provided with a letter from
David Cooley requesting permission to construct a private driveway in
the public right-of-way to provide access to three parcels; felt
no benefit would be derived from requiring dedication; recommended
approval for safety purposes.
CC-84-75 Motion by Councilman Rigley, Second by Councilman Nix, ALL AYES to:
(1) Approve the request by David Cooley to construct a 20-foot wide
roadway in Victoria Street to provide access to parcels 2 and 3 of PM
483 and to the parcel located on the southeasterly corner of Victoria
& Barton Road owned by Mr. Beckwith, as outlined in the Staff Report
and attached map; and (2) the City will not accept the maintenance
responsibility for any improvements installed.
TIME EXTENSION - SA 82-6
Planning Director Kicak stated a request was received on February 14,
1984 from Barney Karger for retroactive approval of Site Plan 82-6 on
Tentative Tract 12218; the City's ordinance provides for extension of
time of site approval provided the request is made prior to the
expiration of approval, which is one year; there are no provisions in
the ordinance to allow, deny, or extend the time period retroactively;
in this case, the time expired on June 24, 1983, and no extension
request was received; Mr. Karger requested the matter be presented to
Council; recommended taking no action on this matter.
Applicant Barney Karger advised he forgot the site approval was for
one year and presumed it would expire at the same time as the
Tentative Tract, June 9, 1984; has been advised retroactive approval
is a common practice; stated the City Attorney has indicated no
objection and implied Council can take action; stated if approval is
not granted, much work will be required and an extensive delay; the
subject parcel, on Mt. Vernon and DeBerry, has streets, curbs and
gutters installed; the water lines are across the street and the sewer
has been run out to that property and the water line.
Page 7 -
4/12/84
Councilman Nix questioned if any benefit would be derived or if there
would be any risk involved if the extension is not approved, other
than non-compliance with the ordinance.
CC-84-76 Motion by Councilman Nix, Second by Councilman Rigley, to approve a
retroactive time extension, as requested by Mr. Karger, for SA 82-6.
Following clarification by City Attorney Hopkins that pursuant to the
ordinance, the time can only be extended once for a one-year period,
with the Site Plan to now expire June 24, 1984, Motion No. CC-84-76
carried, ALL AYES.
CAPITAL IMPROVEMENT FUND FEES
City Engineer Kicak stated Wilden Pump & Engineering ComparLy has
requested a partial refund of the fees which the firm paid prior to
the issuance of building permits, pursuant to Ordinance No. 44 which
provides for such a request and Council action. The fees for the
portion presently being developed are $1,970; the fees paid were
$6,530.40; recommended refunding $4,613.40.
CC-84-77 Motion by Councilwoman Pfennighausen, Second by Councilman Rigley, ALL
AYES to authorize the refund of $4,613.40 to Wilden Pump & Engineering
Company for capital improvement fund fees.
ORDINANCE NO. 57/1979 UBC ENFORCEMENT - 22558 CARDINAL
City Engineer Kicak advised additional structures on this property
have been constructed over a period of time without building permits;
the owner has been notified several times, with no response other than
acknowledgment of a certified letter; recommended action to bring the
property into conformance.
Councilwoman Pfennighausen objected to the Staff recommendation;
questioned if complaints had been received and if the owner would be
required to tear down the illegal structures. City Engineer Kicak
stated he felt the recommendation is consistent; stated a neighbor
started adding onto his garage since the property at 22558 Cardinal
was built out to the sidewalk; when the neighbor was advised it was
illegal, he tore it down. Councilman Rigley felt the property owner
is in flagrant violation and that Council has a responsibility to
enforce the ordinances.
CC-84-78 Motion by Councilman Rigley, Second by Councilman Petta to instruct
the City Attorney to commence action to bring 22558 Cardinal Street
into conformance with Ordinance No. 57 and the 1979 Uniform Building
Code carried 4-1, with Councilwoman Pfennighausen voting NOE.
AN ORDINANCE RESCINDING ORDINANCE NO. 74 & ADOPTING DIVISION 8 OF
TITLE 3 OF THE SAN BERNARDINO COUNTY CODE BY REFERENCE, INCLUDING
AMENDMENTS THERETO, WHICH ADDS PROVISIONS PERTAINING TO UNDERGROUND
STORAGE OF HAZARDOUS SUBSTANCES. (First Reading)
City Attorney Hopkins read the title of the Ordinance. City Manager
Armstead recommended rescinding Ordinance No. 74 providing for City
Page 8 -
4/12/84
enforcement, since the Fire Department personnel are not trained to
handle this function, and adopting the County Code pertaining to this
matter to allow the San Bernardino County Department of Environmental
Health Services, Hazardous Waste & Toxic Control Section, to handle
the program on a fee -for services basis, with fees ranging from $81 to
$300 per year.
CC-84-79 Motion by Councilman Nix, Second by Councilman Petta, to approve the
first reading of the ordinance pertaining to underground storage of
hazardous substances by title only and to set second reading and
public hearing for April 26, 1984.
Councilwoman Pfennighausen stated the ordinance should include the
right of the public to know how, where and what hazardous materials
are stored within the community. Motion No. CC-84-79 carried, ALL
AYES.
BUDGET APPROPRIATION - ENGINEERING/BUILDING & SAFETY/ PLANNING
City Manager Armstead recommended a $15,861 budget appropriation for
the subject areas for the remainder of the fiscal year; advised these
department budgets were reduced during the budget process, while the
demand for services has increased; certain projects have been
requested requiring engineering services for which no line items were
established; funding for those services was acquired from the City
Manager and City Engineer line items; noted Council was provided a
summary of accounts, budget comparison, projected revenues and
expenditures which was outlined in a memorandum from the City
Engineer.
Councilman Nix stated at the time the budgets were reduced, Council
was advised there could be certain areas of increased activity which
would also increase the revenues; the information provided reflects
this has occurred.
CC-84-80 Motion by Councilman Nix, Second by Councilman Petta, ALL AYES, to:
(1) Authorize the transfer of $8,000 from Public Works, Contractual
Services, Line Item No. 10-4610-255 to City Engineer, Professional &
Special Services, Line Item No. 10-4170-250; and
(2) Appropriate $15,861 from the General Fund Balance to cover the
appropriations as listed in the Memorandum from the City Engineer to
the City Manager dated March 30, 1984.
ADJOURN - The regular meeting adjourned at 10:36 p.m. to a joint
awed regular meeting with the CRA to be held April 18, 1984 at
5:30 p.m. at the Terrace View Elementary School.
APPROVED: Respectfully submitted,
Chairman .
Page 9 -
4/12/84
City rc
n
GRAND TERRACE
DEMAND/WARRANT REGISTER NO. 84-111
COUNCIL' AGENDA ITEM I' iM
CHECK 4ISTER NO. 051084 ZOO#
PENDING CITY PAGE NO. lW 1
Cr!J !CiL APPROVAL
DATE 05/10/84
ETCHER
RID.
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNT CHG'D
INV. NO.
AMOUNT
NO.
AMOUNT
ACCENT PRINT 8 DESIGN
FLIERS FOR FAIR
10-4804-210
76.16
12132
76.16
SETH ARMSTEAD
C/M MEET.FONTANA,2/24,, '10-4120-270
6.00
C/M MEET.,RIVERSIDE,3/16,10-4120-270
8.00
LOCAL MILEAGE,SETH
10-4120-271
17.38
12133
31.38
BASTANCHURY BOTTLED WATER
BOTTLED WATER FINANCE
10-4190-238
03230
9.00
BOTTLED WATER CITY MANAG
10-4190-238
03229
9.00
12134
18.00
*
COLTON UNIFIED SCHOOL DISTRI
SQUARE DANCE 3/3/84
13-4430-246
#5
60.00
12135
60.00
*
COMMUNITY REDEVELOPMENT AGE
LOAN #3 F/Y 83/84
10-4200-800
17149.00
P3978
17149.00
*
COPY LINE CORP.
COPIER RENT,4/84,FIN.
10-4190-240
15617
174.35
COPIER RENTAL,4/84,C/M
10-4190-240
15781
554.91
12136
729.26
DANIEL'S LANDSCAPING SERVIC
PARK MAINT. 4/84
13-4430-245
750.00
12137
750.00
DEFERRED COMPENSATION PLAN
DEF.COMP.P/R END.4/20/84
10-2164-000
549.00
DEF.COMP.P/R END.4/20/84
10-2170-000
26.02
DEF.COMP.P/R END.4/20/84
10-2171-000
14.57
OEF.COMP.P/R END.4/20/84
10-4120-139
576.95
DEF.COMP.P/R END.4/20/84
10-4125-139
384.62
DEF.COMP.P/R END.4/20/84
10-4140-139
546.22
DEF.COMP.P/R END.4/20/84
10-4180-139
231.95
DEF.COMP.P/R END.4/20/84
13-4430-139
185.35
OEF.COMP.P/R END.4/20/84
21-4572-139
110.35
P3982
2625.03
GRAND TERRACE
PAGE NO.
DEMAND/WARRANT REGISTER NO. 8 4 -111
DATE 05/10/84
�CNER
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNTCHG'D
INV.NO.
AMOUNT
NO.
AMOUNT
EMPLOYMENT DEVELOPMENT DEPT,
DEPOSIT 1ST QUARTER 1984
10-2162-000
281.08
DEPOSIT 1ST QUARTER 1984
10-2163-000
109.38
DEPOSIT 1ST QUARTER 1984
10-4120-141
764.41
DEPOSIT IST QUARTER 1984
10-4125-141
573.75
DEPOSIT 1ST QUARTER 1984
10-4140-141
808.78
DEPOSIT 1ST QUARTER 1984
10=4180-141
346.00
DEPOSIT 1ST QUARTER 1984
13-4430-141
276.48
DEPOSIT IS.T QUARTER 1984
21-4572-141
164.61
P3979
3324.49
ALEXANDER GRANT & COMPANY
UPS CHARGES,COMP.PRINTOUTIO-4420-210
05039
6.64
COMP.SVCS, 4/84
10-4420-255
05039
1071.00
UPS CHARGES,COMP.PRINTOU
21-4572-210
05039
6.65
COMP.SVCS. 4/84
21-4572-255
05039
225.00
12138
1309.29
HARBER COMPANY
STREET REPAIRS,LA CADE14A
16-4900-255
2535
1516.00
12139
1516.00
HERTZ EQUIPMENT RENTAL
RENT PLATE COMPACTOR,STR
16-4900-220
343369
63.80
RENT PLATE COMPACTOR,STRE16-4900-220
446037
40.60
12140
104.40
IPS SERVICES INCORPORATED
'
STREET SWEEP,4/10/84
18-4908-255
4278
603.32
STREET SrYEEP,2/17/64
18-4908-255
4290
268.14
12141
871.46
KICAK & ASSOCIATES
STAFF ENGINEERING
10-4120-601
3350,90
GENERAL ENGINEERING
10-4170-250
3464.40
COORDINATION WITH PUBLIC
10-4170-255
130.90
BUILDING& SAFETY
10-4330-255
3616,90
_ PLANNING
10-4370-255
2111.80
PUBLIC WORKS ENGINEERING
10-4610-255
1654.70
ARCHITEC BARRIER REMOVAL
11-4902-600
1204.70
RECONST.BART.N/E-CITY LIMITS
16-4930-600
1094.35
WASTEWATER DISPOSAL
21-4572-601
90.00
12142
16718.65
ENG. SVCS. 3/19-4/15/84
I
too
GRAND TERRACE
DEMAND/WARRANT REGISTER NO. 84-111
PAYEE
XHER DETAIL OF DEMANDS PRESENTED
111110.
DESCRIPTION ACCOUNTCHG'O INV NO. AMOUNT
MART #4432
JANITORIAL SUPPLIES,C/H 13-4430-245 480293 30.02
VIRGIL LIVELY
CROSS.GUARD,4/23-4/27/84 17-4910-250 63.60
MICHAEL LUNA.
LOCAL MILEAGE,LUNA 10-4180-271
LUNDE MFG.,INC.
CLAW TRASH PICKER,CART ,13-4430-245
PARK
BAR6ARA MATHEViS
FILE CABINET,HIST.COM. 10-4804-220
NAZAREK,HARPER,HOPKINS &
LEGAL SERVICES,3/84 10-4160-250
PACIFIC TELEPHONE
RECREATION PHONE,4/7/84 10-4190-235
PHONE,C/H,4/7/84 10-4190-235
COMP.PHONE, 4/7/84 10-4420-235
COMP.PHONE,4/7/84 21-4572-235
PAINE WEBBER CASH FUND
RETIRE.P/R
END.4/20/84
10-2167-000
RETIRE.P/R
EN0.4/20/84
10-4120-140
RETIRE.P/R
END.4/20/84
10-4125-140'
RETIRE.P/R
END.4/20/84
10-4140-140
RETIRE.P/R
END.4/20/84
10-4180-140
RETIRE.P/R
END.4/20/84
13-4430-140
RETIRE.P/R
END.4/20/84
21-4572-140
PEOPLE HELPERS INC -
REC.SVCS,4/13-4/27/84 13-4430-250
2378 1
PAGE NO. .3
DATE 05/10/84
WARRANT CHECK
WRITTEN
NO. AMOUNT
'.143 30.02
!144 63.60
72.35 1214
91.92 1214
45.42 12147
1755.86 12146
71.33
777.67
26.91
26.90
31.54
395.26
263.50
244.05
158.90
126.98
75.60
1833.98
12149
IP3980
11215
72.351
91.921
45.42
1755.86
902.81
1295.83
1833,98
GRAND TERRACE PAGE NO. 4
DEMAND/WARRANT REGISTER NO. 84-111 DATE 05/10/84
C ER
PAYEE -
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNTCHG'D
INV.NO.
AMOUNT
NO.
AMOUNT
PETTY-CASH,PEGGY TROTTIER
FILM
10-4120-210
499
9.81
SENATE OFFICE RESEARCH,PU10-4120-210
501
4.61
•CUPS,C/M OFFICE
10-4120-210
510
6.47
UPS CHAPGE,STENO MACHINE
10-4125-210
504
5.82
PAPER FASTENERS
10-4140-210
498
1.03
RUBBER STAMP
10-4140-210
508
5.19
OFFICE SUPPLIES
10-4140-210
511
4.44
CSMFO MEET.SCHWAB
10-4140-270
505
10.00
CHAMBER MEET.
10-4140-270
506
8.00
ASSESORS MAP t1P-DATE
10-4170-255
494
1.06
GAS FOR LAWNMONER
10-4180-245
493
1.50
LIGHT 81.11_9S,C/H
10-4180-245
497
5.85
SPRINKLER PARTS, C/H
10-4180-245
502
9.18
GAS FOR LAViNMONER
10-4180-245
507
2.75
RECORD DEVELOPERS AGREE.
10-4330-255
496
7.00
12151
82.71
PETTY-CASH,PEGGY TROTTIER
-UPS CHARGE,RADAR UNIT
10-4410-256
495
4.41
DEVELOP FILM/PARK SITE
13-4430-210
500
5.61
NUTS,BOLTS,WASHERS/PARK
13-4430-246
509,
4.06
FILM OEVELOP,STREETS
16-4900-220
503'
8.55
RECORD RECONVIENCE,BART.Ri6-4930-600
496
10.00
12152
32.63
PITNEY dOWES
I
RENT POST.t4ETER,6/1-8/31/10-4190-240
841689
31.41
RENT POST.P4ETER,6/1-8/31/21-4572-240
84166
31.40
12153
62.81
POSTAL INSTANT PRESS
PRINT.AMEND.PRIM.HUDGET
10-4140-210
50205
273.11
12154
273.11
SAN BDNO CO CENTRAL CR UNIOI
EMP.DED.P/R END 4/20/84
10-2165-000
1507.32
P3981
1507.32
SHERIFF FLOYD TIDWELL
O/T SHERIFF,1/1-3/31/84
10-4410-256
748.07
12155
748.07
GRAND TERRACE
PAGE NO.
DEMAND/WARRANT REGISTER NO. 84-111
DATE 05/10/84
lo. [
�AAI
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNTCHG'D
INV.NO.
AMOUNT
NO.
AMOUNT
THOMAS J. SCHWAB
CMTA SEM.S/J 4/23,SCHWAS
10-4140-270
67.71
12156
67.71
SECURITY PACIFIC NAT'L BANK
FED.P/R DEPOSIT 4/84
10-2161-000
2674,97
P3977
2674.97
SIERRA WHOLESALE HARDWARE,II
PAPER DISPENSER/PARK
13-4430-245
26912
68.95
12157
6@.95
SOUTHERN CALIFORINA EDISION
ELEC.C/H,3/84
10-4190-238
159.80
ELEC.PARK SPkINKLERS,3/8
13-4430-238
8.31
ELEC.SALL PARK LGT.3/84
13-4430-238
202.91
ELEC.SISNALS,3/84 (4)
16-4510-238
305.75
1215P
676.77
PEGGY TROTTIER
LOCAL MILEAGE,TROTTIER
10-4140-271
7.57
LOCAL MILEAGE,TROTTIER
21-4572-271
5.48
12159
13.05
WEST PUBLISHING CO.
CAL.CODE UP -DATE
10-4125-210
112.78
12160
112.78
ZAMPESE 8 DE 3ENEDET
RENT C/H 5/84
10-4190-242
625.00
12161
625.00
RICHARD WHITE
W.W.D. REFUND,NHITE
21-3114-000
8.61
12162
8.61
WILDEN PUMP
REFUND,OVERPAY,CAP.IMPRO
11-3121-000
2819.30
REFUND,OVERPAY,CAP.IMPRO
12-3120-000
1281,50
REFUND,OVERPAY,CAP.IMPRO
13-3122-000
512.60
P3976
4613.40
PAYROLL
PAYROLL END.4/20/84
10-2161-000
1354.09
LJ
GRAND TERRACE
11
PAGE NO.
DEMAND/WARRANT REGISTER NO. 8 4 -111
DATE 05/10/84
NO.ER
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNT CHG'O
INV. NO.
AMOUNT
NO.
AMOUNT
PAYROLL END.4/20/84
10-2163-000
101.22
PAYROLL END.4/20/84
10-2164-000
549.00
PAYROLL END.4/20/84
10-2165-000
1507.32
PAYROLL END.4/20/84
10-2167-000
31.54
PAYROLL END.4/20/84
10-2170-000
26.02
PAYROLL END.4/20/A4
10-2171-000
14.57
PAYROLL END.4/20/84
1U-4120-110
3187,56
PAYROLL END.4/20/84
10-4125-110
2125.02
PAYROLL END.4/20/84
10-4140-110
3017.79
PAYROLL END.4/20/84
10-4180-110
1281.46
PAYROLL END.4/20/84
13-4430-110
1024.01
PAYROLL END.4/20/84
21-4572-110
609.68
0
7661,78
PAYROLL END.4/20/84
10-2162-000
221.47
00
221.47
GRAND TERRACE
DEMAND/WARRANT REGISTER NO. 8 4 -1 11
PAGE NO.
DATE L
PAYEE
WARRANT CHE.
:HER
'IYO.
DETAIL OF DEMANDS PRESENTED
WRITTEN
DESCRIPTION
ACCOUNTCHG'D
INV NO.
AMOUNT
NO.
AMOUNT
�'RITTEN
29752.7
REPAID
40630.2
ACCRUED
.0
TOTAL
70383.1
RECAP BY FUND
RE -PAID
KRITTEN
FUND
10
33443,89
21124.1
FU14D
11
2819.30
1204.14
FUND
12
1281.50
.1
FUND
13
2125.42
3055.,
FUND
16
.00
3039.1
FUND
17
.00
63.1
FUND
18
.00
871.,
FUND
21
960.24
394.
I CERTIFY THAT, TO THE BEST
OF MY KNOWLEDGE,
HE AFO
ELISTED CHECKS
FOR P
YMENT OF CI'
LIABILITIES HAVE BEEN AUDITED BY
ME AND ARE NECESSARY
AND
APPROPRIATE EXPENDITJRES
FOR THE
OPERATION OF THE CITY.
T OM S J . SCHWAB"
FINANCE & ADMINISTRATIVE SERVICES
OFFICER
5
0
1
5
0
10
'6
15
10
16i
)4
.Y
(WN*)
12-10.1018
40
C R A ITEM ( ) COUNCIL ITEM (x) F__ETINC DATE: May 10, 1984
AGENDA ITEM NO.
SUBJECT: Barton Road Reconstruction - Right-of-way Certification
rUND'_NS R:_"` :'=D
The City has just completed the necessary right-of-way acquisition for the
reconstruction of Barton Road.
Prior to proceeding with this project, the City must file a right-of-way
certification. Right-of-way certification is the City's and State's assurance
statement to the Federal Highway Administration (FHWA) that the City has
acquired all of the right-of-way necessary for a Federal -Aid project, and
that it was acquired in accordance with the applicable Federal regulations.
Right-of-way certification is required before projects may be advertised.
The City Council by Council minute action must authorize the City Manager
to execute and file the right-of-way certification.
After the certification has been filed with CALTRANS, CALTRANS District right-
of-way agents will review the certification with their monitoring records for
verification and compliance. When accepted, the certification is endorsed
by CALTRANS District right-of-way and forwarded for further processing to the
Office of Local Assistance. CALTRANS will then issue the City an authorization
to proceed with the bid advertisement.
Staff recommends that City Council:
AUTHORIZE THE CITY MANAGER TO EXECUTE AND FILE THE BARTON ROAD RIGHT-OF-WAY
CERTIFICATION WITH CALTRANS.
JK/AE/lbk
S AFF REPC6RT 12.250
C F A ITEM ( ) w ►h; IL ITEM ( } `rETIN3 DATE: May 10, 1984
k-H-NDA ITEM NO. 6 L
SUBJECT: Award of Contract for Architectural Barrier Removal Project, GTE 84-�9
Cn April 12, 1984 the City Council authorized the advertisement of bids on the archi-
tectural barrier remo:•al project, with on:l, six contractors taking out bid packets.
On May 1, 1984 the Bids were opened with Redlands Paving, Inc., submitting the only
bid for an amount of $25,548.26.
The Encineer's construction estimate for this project was $27,000 and the Clty's
buac_eted amount for construction. is $31,600. Since Redlands Paving did construct
the City's 1983-84 Architectural Removal recommendationect, it is staff's recommendation that
the City Council award the construction contract to Redlands Pavina, Inc.
Staff recommends that the City Council:
AWARD THE CONSTRUCTION CONTRACT FOR THE ARCHITECTUPAT, BARRIER REMOVAL PROJECT TO
REDT..ANDS PA'.'INC, IN-C., FOR A2. AMOUNT OF $25, 548. 26. LINE ITEM NO. 1 1-4902-255 HAS
A BALANCE OF $31,473.00
P.=,'JK/lbk
MAY 1 01984
1" COUNCIE AGENDA LTE_M ;1%
MUNICIPAL CLERK'S WEF,g
AMY 13-19, 1984
WHEREAS, the municipal clerk is the oldest of public servants and a
critical part of efficient and responsive ZoeaZ government, and
WHEREAS, the accurate recording, careful safeguarding, and prompt
retrieval of public records are vital functions, Lithout which effective local
government could not exist; and
WHEREAS, as ZocaZ government has grown in responsibility and importance
through the Nation's history, so has the role of the municipal clerk; and
WHEREAS, the clerk provic.es a direct Zink between past, present, and
future by preserving records for posterity and implementina covermr.ental
decisions; and
WHEREAS, municipal clerks also seek better and more effective ways to
perform these critical responsibilities in light of the rapid technological
advances of today's work;
NOW, THEREFORE, I, HUGH &T. GNANT, 1✓ayor of the City of Grand Terrace, on
behalf of the City Council, do hereby proclaim the week of !-!ay 13-19, 1984, as
"A'U1rICIPAL CLERK'S WEEY_" in the City of Grand Terrace in recognition of the
outstanding and vital services performed by municipal clerks and t%eir dedication
to public Cervice.
1.'ayor• of the City of Grand Terrace
cnd of the City Council thereof.
:"his 10th day of P`au, 1984.
MAY 10 V
�. COUNCIL' AGENDA_U.E,"76
Z'L�.C��Iltcl�tt�xt
PUBLIC WORW WEE%
MAY 21-25, 1984
WHEREAS, public works services provided in our community are an integral
part of our citizens' everyday lives; and
WHEREAS, the support of an understanding and informed citizenry is vital
to the efficient operation of public works systems and programs such a water,
sewers, streets and highways, public buildings, solid waste coZZection; and
WHEREAS, the health_, safety, and comfort of this community greatly depend
upon these facilities and services; and
WHEREAS, the quality and effectiveness of these facilities, as well as
their planning, design, and construction are vitally dependent upon: the efforts
and skill of public works officials; and
WHEREAS, the efficiency of the qualified and dedicated personnel who
staff public works departments is materially influenced by the people's attitude
and understanding of the importance of the work they perform.;
NOW, THEREFORE, I, HUGH J. GRANT, Manor of the City of Grand Terrace, on
behalf of the City Council, do hereby proclaim the week of M221-25, 1984, as
"PUBLIC WOF S WEEK" in the City of Grand Terrace and call upon all citizens and
civic organizations to acquaint themselves with the problems involved in
providing our public works and to recognize the contributions that public works
officials rake every lay to our health, safety, and comfort.
Mayor of the City of Grand Terrace
and of the City Council thereof.
This 10th day of May, 1 �9 84 .
s
CITY OF GRAND TERRACE
MAY 1 01984
COUNCIL' AGENDA ITEM q 13
PARKS & RECREATION COMMITTEE MEETING
MONDAY, APRIL 2, 1984
MINUTES
The Grand Terrace Parks & Recreation Committee's regular meeting of April 2,
1984, was called to order at 7:40 p.m., in the offices of the Community Ser-
vices Department, Bldg. #4 of the City Hall, Grand Terrace, California.
MEMBERS PRESENT: Dick Rollins - Chairman
Ken Rinderhagen - Vice Chairman
Rhoda Saterfield
Gary Dishaw
Lenore Frost
ABSENT: Louis Galvez RrCr(VFD
Staff Present: Randall Anstine AP 2 :
Jayne Ainsworth
GUESTS: None present
TY ,,:OF GR�SD TERRACE
The minutes of both the February 6, 1984 and the March 19, 1984 meetings were
read by the members present. Changes in the March 19th minutes were to include
a report by Lenore Frost on the California Parks and Recreation Society Annual
Conference in San Diego. Ken Rinderhagen made a motion to approve the minutes
of both meetings with the changes as noted. Lenore Frost seconded the motion
and it carried unanimously.
ITEM #1 The sub -committee that was appointed to conduct an inspection on
the conditions of the athletic. fields in the parks and school grounds made
their report. Mr. Anstine stated that many of the conditions were to be
corrected by the maintenance staff i'n the very near future.
ITEM #2 The Committee agreed and Lenore Frost made the motion to file an
action item to go on the Council's agenda at it's next regular meeting to
hire a professional negotiator to obtain land for future park areas within
the City. Ken Rinderhagen seconded the motion and it carried unanimously.
ITEM #3 Mr. Anstine and the Committee discussed the Parks and Recreation
Budget for Fiscal Year 1984/85.
ITEM #.4 Lenore Frost brought up the sugjert of installing a Par Course
at Terrace Hills Community Park and asked that the costs bd investigated.
ITEM- #5 The Committee discussed inviting other athletic groups to partici-
pate in the Committee's meetings so that there would be better cooperation between
the City and the local athletic organizations.
ITEM #6 Little League will be making a presentation for improvements to
the ball diamond at Terrace Hills Junior High School.
There being no further business to discuss before the Committee, the meeting
E
was adjourned at 9:15 p.m..
Respectfully submitted,
DICK ROLLINS
Recording Secretary
STAFF REP(3RT
C R A ITEM ( ) COUNCIL ITEM (XX)
AGENDA ITEM NO. / Q
SUBJECT: Employee Service Awards
FUNDING IS REQUIRED XX
NO FUNDING IS REQUIRED
MEETING DATE: May 10, 1984
Date: 5/4/84
The City Manager directed the undersigned and Randy Anstine to investigate the
feasibility of establishing a program of service awards for the City. This program
recognizes employees after three years of satisfactory service and will also include
City Council members, if desired. During the course of this investigation, the
entire City staff was brought into the process and concurs in the results reported
herein.
It is recommended that the firm of 0. C. Tanner be selected to provide service
awards for the employees of the City of Grand Terrace. The basis for this
recommendation is:
(1) Three firms were contacted and made presentations. 0. C. Tanner
Company was the only firm which responded directly to our needs,
seemed to understand the constraints on such a program by having a
limited number of employees, and whose designs and proposals were
attractive and in keeping with the image the employees wish to project
in any award program;
(2) 0. C. Tanner Company will require less financial obligation than the
other two firms;
Staff recommends the following award criteria:
3 years - Service pin with City logo and three synthetic sapphires;
5 years - Choice of various pieces of jewerly (averaging $25.00) with City
logo, one diamond & two sapphires;
10 years - Choice of various pieces of jewerly with City logo, two diamonds &
one sapphire;
15
years
- Choice
of
various
pieces
of jewerly with City logo
& three diamonds;
20
years
- Choice
of
higher
quality
jewelry with City logo &
three diamonds;
(A Criteria for Council awards would have to be establised in the event a
Council Service Award Program is desired.)
STAFF REPORT
City Council Meeting May 10, 1984
Agenda Item
Subject: Employee Service Awards
An Employee Award Program is enthusiastically recommended as a means of providing an
outward expression of appreciation to each employee who achieves certain levels of
service.
The logos and all jewelry are 10k gold. The minimum quantity that can be purchased
is 35 for a total initial cost of $4,084.00; the initial cost to purchase a minimum
quantity of 50 is $4,443.00 (both prices include the one-time cost of the die). A
quantity of 35 is expected to provide awards for a six to ten-year period; a
quantity of 50 - fifteen or more years. Thereafter, the only cost to the City would
be the individual jewelry selections.
Staff recommends that Council:
AUTHORIZE THE ESTABLISHMENT OF AN EMPLOYEE SERVICE AWARD PROGRAM, AS OUTLINED, AND
APPROVE THE INCLUSION OF $4,850.00 IN THE FY 1984-85 BUDGET TO PURCHASE 50 LOGOS
FROM 0. C. TANNER COMPANY PLUS COST OF INDIVIDUAL JEWELRY ITEMS FOR THOSE EMPLOYEES
WHO QUALIFY FOR FIVE-YEAR AWARDS AND ESTIMATED SALES TAX.
ME: id
Enclosures
MYRNA ERWAY
City Clerk
SO�AFF
C R A ITEM ( ) COUNCIL ITEM (X ) MEETING DATE: May 10, 1984
AGENDA ITEM NO. 10B - ADD -ON
SUBJECT: GRANT AWARD TRAFFIC CONTROL DEVICE INVENTORY
FUNDING REQUIRED
NO FUNDING REQUIRED X (IN -KIND SERVICES)
On May 8, 1984, City staff received official notification from the State of California,
Office of Traffic Safety, the our grant request to conduct a Traffic Control Device
Inventory (TCDI) was approved. The amount of the grant award is $10,800. Said funds
will be utilized to conduct an inventory of all City owned traffic control devices.
The local match for this grant will be by way of an in -kind contribution of providing
a vehicle and a driver to escort the retained traffic engineer around the City. At
present, staff is seeking Council authorization to immediately circulate Request
For Proposals (RFP'S) for traffic engineering services. Attached to this report
you will find a copy of the State notificaiton, as well as a copy of the State
approved RFP.
Staff Recommends that the Council:
DIRECT STAFF TO CIRCULATE RFP'S FOR THE PURPOSE OF RETAINING THE SERVICES OF A
LICENSED TRAFFIC ENGINEER TO CONDUCT A TRAFFIC CONTROL DEVICE INVENTORY.
RLA
STATE OF CALIFORNIA-BUSINESS. TRANSPORT d AND HOUSING AGENCY GEORGE DEUKMEJIAN, Governor
OFFICE OF TRAFFIC SAFETY
7000 FRANKLIN BLVD., SUITE 330
SACRAMENTO, CA 95823
April 19, 1984
Mr. Randall Anstine
Community Services
City of Grand Terrace
City Hall
22785 Barton Road
Grand Terrace, CA .92324
Dear Mr. Anstine:
In Reply, Refer To:
Project No. 138408
RECEIVED
.Z
CITY OF GRAND TERRACE
Your application for assistance on a traffic safety project
as part of the California Traffic Safety Program has been
approved.
Costs may be incurred in accordance with the application
grant period. All costs incurred must be recorded in your
accounting system and be in accordance with your Detailed
Budget Estimate, Schedule B. No other costs can be allowed
without prior approval of this office. Costs incurred prior
to the starting date or subsequent to the closing date of
this project are not reimbursable.
Enclosed for your assistance is Volume II of the Grant
Program Manual which explains fiscal, quarterly, and final
reporting requirements. Preparation of the final report is'
a contractual obligation. Although a 60-day grace period is
allowed for delivery of the final report to this office, no
costs incidental to its preparation or delivery are allowable
subsequent to the closing date of your project agreement.
Also enclosed are the appropriate forms for compliance with
the program requirements.
Please refer to the above project number in all correspondence
regarding this project.
Sincerely,
EDWARD OSEPH
Progr ordinator
(916) 4 -0527
ERJ:knl
Enclosures,
cc: Seth Armstead
FHWA
Fiscal
Audits
OTS-90 (r /84)
REQUEST FOR PROPOSAL
CITY OF GRAND TERRACE
TRAFFIC CONTROL DEVICE INVENTORY
SUBJECT SUMMARY
The City Council of the City of Grand Terrace, State of California,
has found that the public interest and welfare will be served by the
solicitation of bids for the provision of conducting a traffic control
device inventory (TCDI) for the City of Grand Terrace. Such engineering
services should include, but not be limited to, developing a simple
manual traffic control device inventory using combinations of aerial
photography base maps and card files to clearly define what devices
the City has, where they are and what condition they are in. Analyze
specific police reports for fatal injury and PDO accidents in 1982 to
determine if engineering solution could have prevented the accidents.
Develop a traffic volume count file (supplementing any of the City/
County previous collect data) to monitor the growth and potential for
congestion and reduced safety along the City's major street system.
PART I PROJECT DESCRIPTION
A. Implement Traffic Control Device Inventory: Contract engineer
will conduct an inventory and analysis of all traffic signs,
traffic signals and pavement markings within the City of Grand
Terrace. A TCD (Traffic Control Device) card will be prepared
for each sign and each sign will be marked with an identifi-
cation number. The engineer will then prepare a map of all
sign locations with an analysis of the signs based on the TCD
card information, the California Code on Standard Sign Configur-
ation and Physical Condition. A reduced base plan for traffic
signals will be provided to indicate the existing equipment.
Photographs of the intersections and controllers will provide
and inventory of existing hardware and a timing card will be
developed to define exact timing of all traffic signals.
A one inch equals one hundred feet scale aerial photograph of
the entire City will be produced and utilized as the pavement
marking inventory. Sign locations will also be shown on these
photographs. Length, color and location of striping in addition
to curb painting will be depicted.
B. Data Gathering and Analysis: To complete the project, the
engineer will prepare a summary report detailing all the
deficiencies and make recommendations for improvements. Finally,
all sign indentification numbers and description of their location
will be entered on the City's computer and word processing equip-
ment for easy indentification and location of damaged or lost
signs. Recommendations for upgrading timing will also be developed
using traffic count data collected as part of the study. A list
of deficient signs, signals and markings will be prepared and a
structured program for improvement developed.
(00 V
C. Project Supervision: Close supervision of the project will be maintained
by the Community Services Director who will deploy project personnel to
to maintain maximum effectiveness.
D. Final Project Report: Contract engineer will review all of the reported
traffic accidents for 1982 and 1983 and produce a written report on the
.findings and potential measures for reducing the occurrence of similar
accidents through engineering treatments. The contract engineer will
also develop a traffic volume file by conducting a twenty -four-hour
traffic counts on major collector streets. After the counts are
completed, a traffic circulation map will be prepared.
E. Project Evaluation: Contractor shall apply evaluation procedures to
measure the effectiveness of the traffic control device inventory as
a result of this project. The evaluation will follow the guidelines
listed in the Method of Evaluation.
F. Method of Evaluation: Using the data compiled, the contract engineer
and the Community Services Dire.ctor will evaluate how well the project
objectives were accomplished. The following questions will be addressed:
1. Was there a reduction in the number of traffic accidents
in Grand Terrace due to this project?
2. Did the project provide the City with an effective
planning tool?
3. Will the project enable the City to immediately
determine the exact locaiton of all traffic safety
devices?
4. Will the project enable the City to bring all existing
traffic control devices into compliance with the
California Code on IStandard Sign Configuration?
5. Did the project enable the City to immediately correct
an existing dangerous condition?
6. Were all activities outlined in the Project Description
performed in accordance with the project agreement?
G. All base maps produced shall be in reproducible form.
H. All data, informational materials and work produced including final
camera-ready text, graphic and maps, shall by the sole property of
the City of Grand Terrace.
�0 -am - 0
PART II PROPOSAL SUBMITTAL REQUIREMENTS
All proposals submitted to the City shall contain the following information:
1. A letter of intent to provide consulting services for the City of
Grand Terrace must be submitted no later than 5:00 p.m. 1984.
Proposals shall be mailed to:
City of Grand Terrace
City Clerk
22795 Barton Road
Grand Terrace, CA 92324
Contact Person: Randall Anstine, Community Services Director
Telephone No. : (714)824-7226
2. A statement of qualifications must accompany the letter of intent.
The statement shall include the names and location of the firm.
The statement shall name the principals and their experience; the
name, experience and qualifications of the day-to-day project manager
to be in direct charge of this project; and the names and responsi-
bilities of a.11 consultants to be involved in this project.
3. Please provide a list of references reflecting previous experience
in projects similar to this TCDI project.
4. The proposal shall set forth your complete understanding of the
project in relation to meeting State Office of Traffic Safety Require-
ments.
5. Please indicate the fees for the various phases of work described herein.
6. A statement of compliance with equal opportunity laws must be included
in the letter of intent. This shall state that there will be no
descrimination against any employee who is employed in the work des-
cribed in this request for proposal, or against any applicant for such
employment, because of race, color, religion, sex, age or national origin.
This provision shall include, but not be limited to the following:
Employment, upgrading, demotion or transfer, recruitment, or recruitment
advertising, layoff or termination, rates of pay or other forms of
compensation, and selection for training, including appreticeship.
This provision will be inserted in the contract with the firm selected
to perform the described work, and must be included in all subcontractors
for services covered by such an agreement.
-IN11111111111111111111W A,
PART III QUALIFICATION AND SELECTION PROCEDURES
1. The selection of a consultant shall be based on a comparative
evaluation of the professional qualifications necessary for
satisfactory performance of the services required.
2. All proposals will be evaluated by a selection panel and
those firms that appear most qualified to undertake this
project will be selected for an interview by the City.
The interview will consist of an evaluation of the firm's
approach to this RFP and its previously demonstrated
ability to successfully complete similiar projects in a
timely manner.
3. The City of Grand Terrace will negotiate with the firm of
the first choice to reach a mutually acceptable agreement.
If not successful, all negotiations with the firm will be
terminated and the City will initiate negotiations with
the next choice. This request does not commit the City
of Grand Terrace to award a contract or pay any costs
incurred by the consultant in the preparation of this
proposal.
4. The City reserves the right to award this contract to any
of the firms submitting proposals either all or part for
the services requested herein.
5. The selected consultant shall be required to perform with
his own organization and associate consultants acceptable to
the State and the professional services imposed under the
consultant agreement. The consultant's organization and
associated consultants should be identified if•practicable
at the time of submission of this proposal. The selected
consultant may utilize, with prior consent of the State,
other firms to perform other work and services.
6. The consultant agreement will be executed under the authority
of the Grand Terrace City Council in accordance with all
Local, and State of California regulations, policies,
procedures, manuals and standards.
PART IV MINORITY BUSINESS ENTERPRISE REQUIREMENTS
It is a national policy to award a fair share of contracts to
Minority Business Enterprise (MBE) firms. Accordingly, since
the City of Grand Terrace is receiving State/Federal funds,
it must take affirmative steps to assure that MBE'S are utilized,
when possible, as consultants. If the selected consultant uses
other firms, the consultant shall take the following affirmative
steps:
o Include qualified MBE Firms on solicitation lists.
o Assure that MBE Firms are solicited when there is an opportunity
for supplemental specialized services.
o When economically feasible, divide total requirements into
smaller tasks so as to permit maximum MBE participation.
o Where time permits, establishing schedules which will
encourage participation by MBE's.
o Using the services and assistance of the Small Business
Administration, the Office of Minority Business of the
Department of Commerce and the Community Services
Administration as appropriate.
In addition to the above affirmative steps, all consultant Proposals
shall be evaluated for the appropriateness of MBE goals in conformance
with the City of Grand Terrace MBE Program.
PART V SCHEDULE
Consultants, if selected, must be able to commence work immediately after
the consultant agreement has been executed and approved by the City of Grand
Terrace, and the State of California, Office of Traffic Safety. The consultant
must provide a schedule to complete the TCDI with a time limit not to exceed
6 months.
PART VI RESOURCES AVAILABLE
The following resources are available for the the consultant to utilize
during the specified project:
o Upadate Traffic Counts as supplied by C.G. Engineering
o Copy of the City of Grand Terrace Circulation Element
o Alternate Freeway Access Study