06/28/19841
CITY OF GRAND TERRACE
REGULAR COUNCIL MEETING
AGENDA
TERRACE VIEW ELEMENTARY SCHOOL
22731 Grand Terrace Road
* Call to Order
* Invocation - Pastor Ray Williams, Grand View Baptist Church
* Pledge of Allegiance
* Roll Call
JUNE 28, 1984
5:30 P.M.
Staff
CONVENE COMMUNITY REDEVELOPMENT AGENCY
Recommendations
Council Action
1. Approval of Minutes (6/5/84) (6/6/84) (6/7/84)
Approve
2. Approval of Check Register Nos. CRA062184 &
Approve
CRA062884
3. Notice of Completion - Azure Hills Parking Lot
Approve
ADJOURX-CRA TO AN ADJOURNED REGULAR MEETING TO BE
7HE REGULAR MEET
�,
-
IS CANCELLED
CONVENE CITY COUNCIL
1. Items to Add/Delete
2. Civic Center Construction Briefing
3. Approval of Minutes (6/5/84) (6/6/84) (6/7/84)
Approve
4. CONSENT CALENDAR
The following Consent Calendar items are
expected to be routine & non -controversial.
They will be acted upon by the Council at
one time without discussion. Any Council
Member, Staff Member, or Citizen may request
an item be removed from the Consent Calendar
for discussion.
Approve
A. Approval of Check Register Nos. 062184 &
062884
B. A RESOLUTION OF THE CITY COUNCIL OF THE
Adopt
CITY OF GRAND TERRACE, CA, ESTABLISHING THE
FISCAL YEAR 1984-85 APPROPRIATIONS LIMIT
PURSUANT TO ARTICLE XIII-B OF THE STATE
CONSTITUTION AS REQUIRED BY CALIFORNIA
GOVERNMENT CODE SECTION 7910.
COUNCIL AGENDA StafJW
6/28/84 - Page 2 of 4 Recommendations Council -Action
C. A RESOLUTION OF THE CITY COUNCIL OF THE CITY Adopt
OF GRAND TERRACE, CA, CHANGING THE TITLE OF
"FINANCE/ADMINISTRATIVE SERVICES OFFICER" TO
"FINANCE DIRECTOR."
D. A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF GRAND TERRACE, CA, ENDORSING AB-1659
(FARR) AUTHORIZING LOCAL GOVERNMENT ENTITIES
TO ESTABLISH A COMMUNITY ENERGY AUTHORITY.
I5. PUBLIC PARTICIPATION
16. ORAL REPORTS
A. Planning Commission
B. Parks & Recreation Committee
(1) Appointments
C. Historical & Cultural Activities Committee
(1) Appointments
D. Crime Prevention Committee
(1) Appointments
E. Emergency Operations Committee
(1) Appointments
F. Police Chief
G. Fire Chief
H. City Engineer
I. City Attorney
J. City Manager
K. City Council
(1) San Bernardino County Support for
United States Olympic Committee
(2) 1984-85 SANBAG Dues
I7. PUBLIC HEARINGS - 7:30 P.M.
A. A RESOLUTION OF THE CITY COUNCIL OF THE Adopt Following
CITY OF GRAND TERRACE, CA, FINDING THAT A Public Hearing
PORTION OF A CERTAIN EQUESTRIAN EASEMENT IS
UNNECESSARY FOR PRESENT OR PROSPECTIVE
EQUESTRIAN EASEMENT PURPOSES AND ORDERING
THE VACATION OF SAID PORTIONS.
COUNCIL AGENDA
6/28/84 - Page 3 of 4
Staff'w
Recommendations.--
B. AN ORDINANCE OF= GITY-CAUNCiL =DF �#iE "
CITY OF GRAND TERRACE, Cat,-ESTABL I SH I#IG- A -
MAXIMUM AMOUNT OF 125a-WHICH -ANY-IND1n D=
UAL, BUSINESS FIRM, POLITICAL -ACTION -
COMMITTEE, OR ANY VESTED INTEREST GROUP MAY
CONTRIBUTE TO A CANDIDATE -FOR- -CITY-=OMCE-
IN THE GRAND TERRACE MUNICiPAt=i£i#MNtElfi a
DURING ANY CALENDAR YEAR: (Second Readingfi
8. UNFINISHED BUSINESS
A. Law Enforcement Contract
B. Contract Award - Traffic Control Device
Inventory
C. Barton Road/Palm Avenue Design
D. Gage Canal Access
9. NEW BUSINESS
A. Tax & Revenue Anticipation Notes
t ]FoTl owing
It Hearing
(1) A RESOLUTION OF THE CITY COUNCIL OF THE Adopt
CITY OF GRAND TERRACE, CA, PROVIDING FOR
THE BORROWING OF FUNDS FOR FY 1984-85 &
THE ISSUANCE OF 1984-85 TAX & REVENUE
ANTICIPATION NOTES THEREFOR.
(2) A RESOLUTION OF THE CITY COUNCIL OF THE Adopt
CITY OF GRAND TERRACE, CA, APPOINTING
SPECIAL COUNSEL FOR TEMPORARY PROCEED-
INGS & ISSUANCE OF NOTES.
B. Street Light Installation
C. Zone Changes
D. November 6, 1984, Election
(1) A RESOLUTION OF THE CITY COUNCIL OF THE Adopt
CITY OF GRAND TERRACE, CA, CALLING &
GIVING NOTICE OF THE HOLDING OF A GEN-
ERAL MUNICIPAL ELECTION TO BE HELD IN
SAID CITY ON TUESDAY, NOV. 6, 1984, FOR
THE ELECTION OF CERTAIN OFFICERS OF SAID
CITY AS REQUIRED BY THE PROVISIONS OF
THE LAWS OF THE STATE OF CALIF. RELATING
TO GENERAL LAW CITIES.
COUNCIL AGENDA Staf Ilk
6/28/84 - Page 4 of 4 RecommendaTions
Council Action
(2) A RESOLUTION OF THE CITY COUNCIL OF THE Adopt
CITY OF GRAND TERRACE, CA, REQUESTIWG_=
THE BOARD OF SUPERVISORS OF THE COUNTY
OF SAN BERNARDINO TO CONSOLIDATE A GEN-
ERAL MUNICIPAL ELECTION OF SAID CITY TO
BE HELD ON NOV. 6, 1984, WITH THE STATE-
WIDE GENERAL ELECTION TO BE HELD ON SAID
DATE PURSUANT TO SECTION 23302 OF THE
ELECTIONS CODE.
(3) A RESOLUTION OF THE CITY COUNCIL OF THE Adopt
CITY OF GRAND TERRACE, CA, ADOPTING
REGULATIONS FOR CANDIDATES FOR ELECTIVE
OFFICE, PERTAINING TO MATERIALS SUBMIT-
TED TO THE ELECTORATE & THE COSTS OF THE
CANDIDATES' STATEMENTS FOR"THE GENERA.
MUNICIPAL ELECTION TO BE HELD IN SAID
CITY ON TUESDAY, NOV. 6, 1984.
(4) Candidate Statement Costs
110. Closed Session
ADJOURN TO AN ADJOURNED REGULAR MEETING TO BE HELD
> JULY 9,
MEETING SCHEDULED FOR JULY 12, 1984, IS 1984. THE REGUEW
ITHE NEXT REGULAR CRA/CITY COUNCIL MEETINGS WILL BE
HELD MONDAY, JULY 9, 1984, AT 5:30 P.M,
AGENDA ITEM REQUESTS FOR THE 7/9/84 MEETING MUST
BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE
BY 12:00 NOON ON 7/2/84.
S LAFF REPQJRT
Date: 6/27/84
C R A ITEM ( ) COUNCIL ITEM (xx) MEETING DATE: 6/28/84
AGENDA ITEM NO. (Add -on)
SUBJECT: Construction of a State Prison in the Glen Helen Area
FUNDING IS REQUIRED
NO FUNDING IS REQUIRED XX
A resolution opposing the construction of a State Prison in the Glen Helen Area has
been received from the City of San Bernardino along with a request for Council's
similar opposition. This arrived too late to be placed on the Agenda, so we
contacted Senator Ayala's local office for the importance of the time factor for
Council action, since he has recently indicated opposition to locating such a
facility in this area or anywhere in the County of San Bernardino. We were advised
that, because of opposition already received, the Board of Supervisors are
reconsidering the Adelanto area. It was suggested, however, that Council may wish
to go on record with its position on the matter.
Enclosed is a proposed resolution for Council's consideration and a copy of
Council's Resolution No. 82-35, adopted on August 12, 1982.
Staff recommends Council:
CONSIDER ADOPTING THE RESOLUTION OPPOSING THE CONSTRUCTION OF A STATE PRISON IN THE
GLEN HELEN AREA OR ANYWHERE IN SAN BERNARDINO COUNTY.
ME:id
Enclosures
+ jjPENDING CITY
UNCIL APPROVAL
RESOLUTION NO. 84-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA, OPPOSING THE LOCATION
OF A STATE PRISON IN THE GLEN HELEN AREA OR
ANYWHERE IN SAN BERNARDINO COUNTY.
WHEREAS, San Bernardino County alreacy has more than its share of
State prisons; and
WHEREAS, the City Council of the City of Grand Terrace is aware that
the San Bernardino County Board of Supervisors has recently been considering
the Glen Helen Area north of San Bernardino as a site for construction of a
State Prison; and
WHEREAS, said City Council opposes any such action without benefit of
a public hearing whereat the citizens of Grand Terrace and other neighboring
cities and communities could appear before their elected representatives for
the purpose of presenting comments, observations, objections, and other
appropriate testimony; and
WHEREAS, the City Council of the City of Grand Terrace adopted
Resolution No. 82-35 on August 12, 1982, opposing the construction of a prison
anywhere within San Bernardino County
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Grand Terrace does hereby express its strong objection to the location of a
prison in the Glen Helen Area north of San Bernardino or anywhere in San
Bernardino County.
BE IT FURTHER RESOLVED that the City Clerk of the City of Grand
Terrace is directed to send an appropriate copy of this Resolution to each
member of the San Bernardino County Board of Supervisors, to the Mayors and
City Council of neighboring cities, and to appropriate legislators.
ADOPTED this 28th day of June, 1984.
ATTEST:
City Clerk of the City of Grand
Terrace and of the City Council
thereof.
Approved as to form:
City Attorney
Mayor of the City of Grand Terrace
and of the City Council thereof.
RESOLUTION NO. 82- 35
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA, OPPOSING THE CONSTRUC-
TION OF A PRISON ANYWHERE WITHIN SAN BERNARDINO
COUNTY
WHEREAS, the citizens of Grand Terrace deserve assurances they will
be protected against the potential negative effect that would be created by
the development of a maximum security prison in the City of Adelanto or
anywhere in the County of San Bernardino; and
WHEREAS, San Bernardino County already has more than its share of
State prisonst and
WHEREAS, Los Angeles County does not have a maximum security prison;
and
WHEREAS, the overburden on manpower of law enforcement agencies would
probably increase substantially, resulting in drastic increases in budgets for
police and safety protection; and
WHEREAS, a significant increase in litigation because of prison -
related writs and suits could result in a substantial increase in costs and
court delays for local residents; and
WHEREAS, there is no public transportation from Los Angeles area to
Adelanto; the use of local public transportation (Dial -A -Ride), subsidized
mainly from city and County 325 funds, would place a burden on the local
taxpayers;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES
HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS:
Sections 1. That the City Council of the City of Grand Terrace
opposes the construction of a prison anywhere within San Bernardino County and
urges that other areas outside of its boundaries be considered as possible
sites for construction of any additional State penal institutions.
Section 3. That the City Clerk is hereby directed to forward copies
of this Resolution to the State Board of Corrections, the Environmental
Quality Control Board, Assemblymen Bill Leonard and Phil Wyman, Senators Ruben
Ayala and Walter Stiern, and any other agencies deemed appropriate.
ADOPTED this 12th day of August, 1982.
n
ATTEST:
City Clrk of the City of Grand
Terrace and of the City Cohhci1
thereof. &*
Approved as to form:
/s/Ivan Hopkins
City Attorney
and of the C
- 2 -
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss.
CITY OF GRAND TERRACE )
I, MYRNA ERWAY, City Clerk of the City of Grand Terrace, DO HEREBY
CERTIFY that the foregoing Resolution was duly adopted by the City Council of
said City at a regular meeting of the City Council held on the 12th day of
August, 1982, and that it was so adopted by the following vote:
AYES: Councilmembers Rigley, Petta;
Mayor Grant.
NOES: Councilmembers Nix, Pfennighausen.
ABSENT: None.
City Clerk Cty
the City of Grand 1Prrace
and of theCouncil thereof.
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss.
CITY OF GRAND TERRACE )
I, MYRNA ERWAY, City Clerk of the City
CERTIFY that the above and foregoing is a full,
Resolution No. 82-35 of said City, and that the
repealed.
DATED: August 12, 1982.
of Grand Terrace, DO HEREBY
true, and correct copy of
same has not been amended or
City Clery�of the City of Grand rrace
and of the City Council thereo f
ONDING CRA APPRO U
CITY OF GRAND TERRACE
COMMUNITY REDEVELOPMENT AGENCY MINUTES
ADJOURNED REGULAR MEETING - JUNE 5, 1984
J UN 2 81984
CRA AGENDA ITEM NO.
An adjourned joint regular meeting of the Community Redevelopment Agency with the
City Council of the City of Grand Terrace was called to order at the Terrace View
Elementary School, 22731 Grand Terrace Road, Grand Terrace, California, on June 5,
1984, at 6:06 p.m.
PRESENT: Hugh J. Grant, Chairman
Jim Rigley, Vice Chairman
Tony Petta
Roy W. Nix
Barbara Pfennighausen
Seth Armstead, Executive Director
Tom Schwab, Treasurer
Myrna Erway, Secretary
ABSENT: None
The meeting was opened with the Pledge of Allegiance, led by Mr. Rigley.
The amended City Manager's Budget Message dated June 5, 1984, was
distributed, reflecting the following information:
FY
83-84
Projected
Fund Balance
239,124
FY
84-85
Projected
Revenues
2,798,861
FY
84-85
Projected
Operating Budget
2,282,765
FY
84-85
Projected
Capital Projects Budget
652,715
FY
84-85
Projected
Fund Balance
102,505
FY
1984-85 CAPITAL
IMPROVEMENT PROJECT
Department 4593 - Community Center Parking Lot- Mr. Nix questioned,
and the City Lngineer responded that no provision had been made for
additional lighting; noted Council had previously outlined projects to
be considered for additional HCD funds that could be available; felt
HCD would approve this project.
CRA-84-43 Motion by Mr. Nix, Second by Chairman Grant, ALL AYES, to include
lighting in the Community Center Parking Lot Project, not to exceed
$8,000 without the Agency's approval. The additional lighting will J
consist of four lights to light the entire area on two single poles
with double -mast arms.
CRA-84-44 Motion by Mr. Nix, Second by Mr. Petta, ALL AYES, to approve $55,400
for Department 4593.
Page 1 -
CRA - 6/5/84
CRA-84-45 Department 4594 - Drainage - Gage Canal - Motion by Mr. Rigley, Second
y Mr. Nix, ALL AYES, to approve for Department 4594.
CRA-84-46 Department 4902 - Architectural Barrier Removal - Motion by Mr. Nix,
Second y Mrs. Ptennighausen, ALL AYES,- to approve $44,120 for
Department 4902.
The City Engineer will investigate and determine why no handicap ramp
exists at the corner of Palm Court and Palm.
Department 4920 - Signal La Crosse & Barton - The City Engineer
advised the $2,000 requested will be reim ursed by Caltrans when the
project is completed.
CRA-84-47 Motion by Mr. Nix, Second by Chairman Grant, ALL AYES, to approve
$2,000 for Department 4920.
Department 4930 - Reconstruct Barton Road, Mt. Vernon N/E to City
CRA-84-48 Limits - Motion by Mrs. Pfennighausen, Second by Mr. Rigley, to
approve $554,120 for Department 4930.
Mr. Petta questioned whether the funding will include sidewalks. The
City Engineer advised the City has already received $35,000, which
will provide funding for completion of the sidewalk on the north side
of Barton Road between Arliss and Grand Terrace Road; is attempting to
acquire $130,000 additional FAU funding; if successful, there could be
sufficient funds to install sidewalks on the south side of Barton Road
between Honey Hill Drive and Palm Avenue.
Motion No. CRA-84-48 carried, ALL AYES.
FY 1984-85 COMMUNITY REDEVELOPMENT AGENCY BUDGET
Chairman Grant reviewed the Executive Director's Budget Message.
Department 4200 - General Operational Expenses
Treasurer Tom Schwab, responding to Mr. Nix's questioning of the
reduction in Line Item No. 100, City Services, stated originally 13%
of the Capital Improvement Projects had been taken for this item; felt
he couldn't justify to the auditor the City's taking 13% of the
overhead on 3.4 Million Dollars for the Civic Center; felt this would
be a more equitable method. Mr. Nix questioned rationale in taking a
percentage of only some Capital Improvement Projects; felt the Line
Item reduction with the increase in activity would be difficult to
explain to the auditor; felt the more debt established now would
provide more tax increment to repay, that debt; recommended taking as
liberal an interpretation as possible on projects.
CRA-84-49 Motion by Mr. Nix, Second by Mr. Petta, ALL AYES, to approve $100,475
for Department 4200.
CRe-26/5/84
CRA-84-50 Department 4300 - General Operational Expenses - Motion by
Mrs. Ptennighausen, second by Lhairman Grant, ALL AYES, to approve
$428,000 for Department 4300.
Department 4944 - All Reconstruction - Mrs. Pfennighausen, with Mr.
Rigley concurring, objected to expending $50,000 for alley
reconstruction; recommended considering repair of the alleys, not
allowing future access to trash disposal trucks, and requiring
residents to place trash for pickup in front of their property. The
City Engineer stated that the two alleys westerly of Mt. Vernon and
northerly and southerly of De Soto were dedicated and accepted for
maintenance by the County of San Bernardino; therefore, the alleys are
public property, which are now the City's responsibility. Felt a
driveway which has been damaged by trash disposal trucks should also
be repaired.
Recess was called at 6:58 p.m. and reconvened at 7:12 p.m. with all
members present.
Motion by Mr. Rigley, Second by Chairman Grant, to return this matter
to Staff to investigate the feasibility of repairing the two subject
alleys at the least possible expense and to determine the cost.
In discussion, the Agency noted the two alleys had not been
constructed to handle heavy vehicles; debated whether the property
owners should be required to place trash in front of their property
for pickup, rather than in the alleys, and the equity of expending
funds for the benefit of a few property owners.
The Motion failed, with Mr. Petta, Mr. Nix, and Mrs. Pfennighausen
voting NOE.
Motion by Mr. Nix, Second by Mr. Petta, to approve $50,000 for
Department 4944, failed, with Chairman Grant, Mr. Rigley, and
Mrs. Pfennighausen voting NOE.
Mr. Petta felt the City is responsible for the alleys and property
owners should not be told they can no longer utilize the alleys for
trash pickup. The City Engineer recommended investigating the
feasibility of Loma Linda Disposal utilizing scooters in thoseareas.
No action was taken on Department 4944.
CRA-84-51 Department 4945 - Vivienda Bridge - Motion by Mrs. Pfennighausen,
Second by Mr. Nix, to approve $1ZU,8b4 for Department 4945, carried
4-1, with Mr. Rigley voting NOE.
Department 4946 - Air Condition Classrooms
CDA-84-52 Motion by Mr. Nix, Second by Mrs. Pfennighausen, ALL AYES, to approve
$140,000 for Department 4946.
Page 3 -
CRA - 6/5/84
Civic Center Alarm System - Security/Fire Alarm System
City Manager Armstead reviewed a Staff Report dated June 7, 1984,
Subject: Civic Center Alarm System - Security and Fire, which
recommended appropriating $7,984 to install a security system by
Federal Alarm, appropriating funds for security service, and
authorizing funds for installation of a fire alarm system and monthly
service. Also reviewed Staff Report attachments pertaining to a
security system survey which had been conducted of surrounding cities
and correspondence from Maveric Construction and Architect Larry Wolff
regarding the requirement for a Change Order to the Civic Center
contract to provide additional conduit for a proposed alarm system in
the amount of $3,324. Noted more people are killed from smoke
inhalation than fire and advised a smoke and fire alarm detection
system has been provided for the Staff areas of the Civic Center, but
is not included in the remaining portions of the building including
the library, the council chambers, and meeting rooms.
Chairman Grant advised this matter is on the June 7 agenda; however, a
decision as to whether or not to provide additional conduit for
installation of such a system is required at this time due to the
construction schedule.
Mr. Rigley felt a security system is not needed and opposed the
installation of the conduit. Mr. Nix opposed installing the conduit
if a security system is not going to be installed, and felt that
decision should be made. Mr. Petta noted a future Council may desire
a security system and recommended, with Chairman Grant and Mrs.
Pfennighausen concurring, the installation of the conduit. Chairman
Grant spoke in favor of selecting a good security system which will
always be usable. Mrs. Pfennighausen noted that future installation
of conduit would be exposed and unsightly.
CRA-84-53 Motion by Mr. Petta, Second by Mrs. Pfennighausen, to authorize the
Contractor to install conduit in the Civic Center for a cost of
$3,324, carried 3-2, with Mr. Ripley and Mr. Nix voting NIOE.
CRA-84-54 Motion by Mr. Nix, Second by Mr. Rigley, not to accept either the
security or fire alarm system at this time and to delete this item
from the June 7 agenda, carried 4-1, with Mrs. Pfennighausen voting
NOE.
Chairman Grant stated he felt further consideration will be required
on this matter in the future.
FY 1984-85 OPERATIONAL BUDGET
Department 4430 - Parks & Recreation - Community Services Director
Anstine stated the Parks & ReEF-eation Committee requested that the
Parks & Recreation Coordinator be increased from part time to full
time. Staff originally recommended appropriations for the full-time
Coordinator beginning January 1, 1985, but the Parks & Recreation
Committee requested a full-time Coordinator effective July 1, 1984; is
therefore requesting a major change in Line Item 250, Professional
Page 4 -
CRA - 6/5/84
& Special Services; distributed to the Agency a cost proposal from
People Helpers, Inc., proposing three alternatives - (1) Costs for the
service presently provided; (2) costs for Coordinator on a full-time
basis beginning January 1, 1985; and (3) costs for Coordinator on a
full-time basis beginning July 1, 1984.
Further action on this Department was deferred to the meeting
scheduled for June 6, 1984, to allow time to review the material
distributed.
CRA-84-55 Department 4125 - City Clerk - Motion by Mr. Nix, Second by Chairman
Grant, ALL AYES, to approve $17,480 for Line Items 210 through 700 for
Department 4125.
Following discussion and clarification that action on personnel
appropriations would be taken at the June 7 meeting following
consideration of the resolution proposing a 5% employee salary
increase, Motion No. CRA-84-55 carried, ALL AYES.
Adjourn - the regular adjourned meeting adjourned at 8:30 p.m. to an
adjourned regular meeting to be held June 6, 1984, at 6:00 p.m. The
next regular meeting will be held June 7, 1984, at 5:30 p.m.
Respectfully submitted,
J
Secretar
APPROVED:
Chairman
Page 5 -
CRA - 6/5/84
CITY OF GRANG TERRACE
PENDING CRA APPROVAL
COMMUNITY REDEVELOPMENT AGENCY MINUTES
ADJOURNED REGULAR MEETING - JUNE 6, 1984
JUN 2 F 1`34
_CRA ACZi':uA ' ; EN1 iVo. �
An adjourned joint regular meeting of the Community Redevelopment Agency with the
City Council of the City of Grand Terrace was called to order at the Terrace View
Elementary School, 22731 Grand Terrace Road, Grand Terrace, California, on June 6,
1984, at 6:07 p.m.
PRESENT: Hugh J. Grant, Chairman
Jim Rigley, Vice Chairman
Tony Petta (arrived 6:09 p.m.)
Roy W. Nix (arrived 6:14 p.m.)
Barbara Pfennighausen
Seth Armstead, Executive Director
Tom Schwab, Treasurer
Ilene Dughman, Deputy City Clerk
ABSENT: Myrna Erway, Secretary
The meeting was opened with the Pledge of Allegiance, led by Mrs. Pfennighausen.
Chairman Grant stated the meeting is a continuation of the Joint
Special FY 1984-85 Budget Session conducted June 5; noted departmental
action will exclude personnel line items, which will be acted upon
following consideration of the employee salary resolution at the
regular meeting of June 7.
Mr. Petta arrived at 6:07 p.m.
Department 4110 - Council - Staff recommended amending Line Item No.
to increase rave , Conference & Meetings appropriation.
Mr. Nix arrived at 6:14 p.m.
CRA-84-56 Motion by Mr. Rigley, Second by Mrs. Pfennighausen, to approve $16,000
for Department 4110, including Line Item Ko. 120, with Line Item No.
270 increased from $1,500 to $3,100.
Department 4120 - City Manager - Staff recommended increasing Line
Item No. 250 from to $2, 00 and Line Item No. 600 from $4,000 to
$4,084 and decreasing Line Item No. 265 from $470 to $320; clarified
the increase in Line Item No. 250 is for an employee classification
study by an outside firm and Line Itec; No. C00 is for the enipl oyee
award program.
CRA-84-57 notion by Mr. Rigley, Second by Mrs. Pfennighausen, ALL AYES, that an
employee classification study be prepared by Personnel Staff and that
Line Item No. 250 of Department 4120 remain $500.
Page 1 -
CRA - 6/6/84
CRA-84-58 Motion by Mr. Rigley, Second by Chairman Grant, ALL AYES, to approve
$64,924 for Deparment 4120, excluding Personnel, with Line Item No.
265 decreased from $470 to $320 and Line Item No. 600 increased from
$4,000 to $4,084.
CRA-84-59 Department 4120 - Finance - Following Staff recommendations, Motion by
rs. ennighaus�econd by Mr. Rigley, ALL AYES, to approve $33,990
for Department 4140, excluding Personnel, with Line Item No. 250
decreased from $9,500 to $5,500 and Line Item No. 255 increased from
$12,350 to $16,560.
CRA-84-60 Department 4160 - City Attorney - Motion by Mr. Rigley, Second by
,r. Nix, to approve $ZZ,UUU f6—rDepartment 4160, with Line Item No.
250 decreased from $24,000 to $21,000 and Line Item No. 602 decreased
from $1,625 to $1,000.
The Agency clarified the reduction is intended to encourage efficient
use of legal services, with additional funds being appropriated if
required. Motion No. CRA-84-60 carried, ALL AYES.
CRA-84-61 Department 4170 - City Engineer - Motion by Mr. Nix, Second by
Mr. Rigley, to approve $29,25U for Department 4170. Following
clarification of the reason for engineering services in Departments
4170 and 4120, Motion No. CRA-84-61 carried, ALL AYES.
Department 4180 - Community Services - Staff noted the Park fund was
transfered to the General Fund and clarified that Line Item 255 is for
estimated contracted interior maintenance of the Civic Center for
seven months, which includes cleaning supplies and equipment.
Motion by Mr. Rigley, Second by Mrs. Pfennighausen, to reduce Line
Item No. 255 to $6,000 and to seek less costly Civic Center
maintenance, failed 1-4, with Chairman Grant, Mr. Petta, Mr. Rix, and
Nirs. Pfennighausen voting NOE.
CRl-84-62 Notion by Mir. fix, Second by Mr. Petta, to approve SK,80E for
Department 4180, excluding Personnel, carried 4-1, with Mr. Rigley
voting NOE.
Department 4190 - Non Departmental - Staff recommended Line Item 220
e increasefrom to $4,5UU to cover the estimated cost to move
into the Civic Center.
CRA-84-63 Motion by Mrs. Pfennighausen, Second by Mr. Prix, ALL AYES, to approve
566,750 for Department 4190, with Line Item 220 increased from $2,500
to $3,500.
Department 4200 - Loans to Other Agencies - Following Staff's
✓4-64 rccormr,�_n oton o increase Line Item N 600 from 1300,000 to
.500,000, notion by M r. Nix, Second by Mr. Petta, to approve '500,000
for Department 4200. Following clarification that both revenue and
expenditure would be increased, Motion No. CRA-84-64 carried, ALL
AYES.
Page 2 -
CRA - 6/6/84
r.
CRA-84-65 Department 4330 - Building & Safet - Motion by Mr. Rig)ey,.Second by
r. etta, A L A E , to approve ,000 for Department 4330.
CRA-84-66 Department 4370 - Planning - Motion by Mrs. Pfennighausen, Second by
Mr. Petta, ALL AYE5; to approve $37,500 for Department 4370.
Department 4390 - Public Health - Following discussion relative to the
CRA-84-67 quality of Animalontro service, Motion by Mr. Rigley, Second by
Mr. Petta, to approve $14,000 for Department 4390. Chairman Grant
voiced his reluctance to support the Motion. Motion No. CRA-84-67
carried, ALL AYES.
Recess was called at 7:30 p.m. and reconvened at 7:39 p.m., with all
mem ers present.
CRA-84-68 Department 4808 - Emergency Operations Center - Motion by Mr. Rigley,
Second by Mr. NiX, ALL AYES, to approve M,13TO for Department 4808.
Department 4410 - Police - Staff recommended increasing Line Item
No. Z56 from $41U,5418 to $414,279 to cover the increase of the
contract over and above the amount estimated for FY 1984-85.
Chairman Grant stated he would not vote in support of the contract
amendment if the $4,047 County Direct Cost included administrative
overhead for the County Administrative Office. The City Manager
stated he was advised this cost is only for Sheriff Department
administrative overhead; the County adopted the Los Angeles County
direct cost unit contract standard. Captain Jim Bradford, San
Bernardino County Sheriff's Department, indicated concurrence; stated
he would provide the Agency with verification.
Action was deferred on Department 4410 and Staff was directed to
evaluate the County's administrative cost and furnish a recommendation
for consideration.
Department 4412 - Parking Citations - notion by Mr. Rigley, Second by
CRA-84-c9 Vx. lox, ALI- A - , to approve ,2,200, for Department 4412.
CRA-84-70 Department 4421 - Word Processing - Motion by Mr. Rigley, Second by
Mrs. Pfennighausen,-ALL AYES, to approve $3,050 for Department 4421.
Page 3 -
CRA - 6/6/84
Department 4430 - Parks & Recreation - The Community Services Director
outlined tree options in a proposal from People Helper's, Inc., for
recreational service, which was requested by the Parks & Recreation
Committee and Staff; noted the proposal had been furnished the Agency
at the June 5 meeting. Concurred with Parks & Recreation Committee's
recommendation for Option 3, which would provide a full-time
recreation coordinator effective July 1, 1984. Pequested Council
consider increasing Line Item No. 250; noted the options do not
reflect revenue received by the City under the program.
The Treasurer recommended all recreational supplies be purchased by
the City and only personnel costsW-in -Line Item 250.-
The Agency indicated concurrence in support of Option 3, Alternative
2, with all supplies to be purchased by the City,= feeling the -City has
an obligation to provide recreational programs as long they can be:_
afforded; directed the Community Services Director to negotiate an
agreement with the School District for more reasonable fees for the
joint use of all facilities.
CRA-84-71 Motion by Mr. Rigley, Second by Chairman Grant, -ALL AYES, to approve
$77,380 for Department 4430, with Line Item 220 increased from -0- to
$4,300 and Line Item No. 250 increased from $40,585 to $43,050.
CRA-84-72 Department 4590 - Weed Abatement - Motion by Chairman Grant, Second by
r. Rigley, ALL AYES, to approve $4,200 for Department 4590.
CRA-84-73 Department 4610 - Public Works - Engineering - Following the City
Engineers recommendation to reduce the appropriation in this
Department, Motion by Mr. Nix, Second by Mr. Petta, ALL AYES, to
approve $15,000 for Department 4610, with Line Item No. 255 reduced
from $23,500 to $15,000.
Department 4631 - Storm Drain Maintenance - Mrs. Pfennighausen
objected to the ongoing cost to the City -for cleaning the storm drains
on Van Buren and DeBerry; recommended investigating the feasibility of
requiring orange growers to maintain storm drains clogged by their
water runoff; suggested not taking action at this time.
CRA-84-74 Motion by Mr. Petta, Second by Mr. Rigley, to approve $7,875 for
Department 4801. Motion No. CRA-84-74 carried 4-1, with Mrs.
Pfennighausen voting NOE.
CRA-84-75 Department 4801 - Planning Commission - Motion by Mr. Ripley, Second
y Mr. Petta, ALL AYES, to approve $1,200 for Department 4801.
CRA-84-76 Department 4802 - Crime Prevention - Motion by Mr. Petta, Second by
1Nrs. Pfennighausen, ALL AYES, to approve $1,830 for Department 4802.
Department 4803 - Theatre Advancement - Chairman Grant questioned
whether input had been received from the Theatre Group relative to
their financial needs. The Community Service Director responded he
submitted a budget request equal to FY 1983-84, since the Group did
not submit a request. Mr. Petta felt the Group was not in need of
funds, since they still had $2,000; noted Council had taken the
position that financial support would not be on an annual basis.
CPA-64-77 Motion by Chairman Grant, Second by Mrs. Pfenniahausen, to approve
S2,000 for Department 4803.
Mr. Nix felt Council should receive financial data prior to actual
transfer of funds, with Chairman Grant objecting, since it was
Page 4 -
CRA - 6/6/84
indicated no committee was approached for budget requests. Mr. Petta
noted the Theatre Group is :not a City committee. The:- i nmmEi - ty
iO==t- --
Services Director noted,-Caunchad stipulated thathe:G,v are----
articles of incorporation to-= etoiac= -non-profit agency and report -to —
Council regarding financial- s I e�+cy and how -the- funds were --to be- --
expended.
Motion No. CRA-84-77 carried, ALL AYES. Chairman Grant noted the
Motion approved the $2,000 appropriation with no stipulations.
CRA-84-78 Department 4804 - Historical== &-Culttrrai- Committee - Motion by --- = =-
Mrs. Ffennighausen, Second by- Mr. Rigley, ALL AYE-S, to approve $2,605
for Department 4804.
CRA-84-79 Department 4807 - Parks & Recreation Committee - Motion by Mr. Nix,
second y Mr. Petta, ALL AYES, to approve 5 for Department 4807.
Department 4810 - Clean Community Systems - The Treasurer stated the
Clean Community Systems requeste a u get appropriation; noted that,
like the Theatre Group, this is a grant from the City.
Motion by Chairman Grant, Second by Mr. Rigley, to approve $1,050 for
Department 4810.
Mrs. Pfennighausen noted CCS originally received grant funds from the
State, which are no longer available, and the City has appropriated
funds since; advised CCS is active in two cleanup days per year,
present programs to schools and local businesses, and retain
membership in "Keep America Beautiful." Mr. Petta requested
documentation of the activity; Chairman Grant indicated concurrence,
feeling such documentation should be given by all committees and
commissions.
Motion No. CRA-84-79 carried, ALL AYES.
CRA-84-80 Department 4444 - Roberti-Z'Bera Program - Motion by Mr. P.igley,
Second y sirs. Pfennighausen, ACL AYES, to approve S600 for Department
4444.
CRA-84-81 Department 4445 - Park Projects - Motion by Mr. Prix, Second by
Mrs. Pfennighausen, to approve $8,500 for Department 4445.
Lenore Frost, Parks & Recreation Committee, spoke in favor of the
proposed park exercise course and the upgrading of ballfield
facilities. The Community Services Director advised the Parks &
Recreation Committee is requesting appropriation of funds for
inprovements of the senior league ballfield by Colton/Terrace Little
League.
Motion No. CRA-84-81 carried, ALL AYES.
Page 5 -
CRA - 6/6/84
De artment 4510 - Street b Signal Li hting - Following clarification
an correctionf o e commentary-7ex - _ .-.the
CRA-84-82 Barton and--L*C a �cr�*A}
Pfenn19hausenr ,4*C41W_= Atrana-a-4ra ;_- - - - �$37- O
for Department 4510
Department 4900 - Road Maintenance - Staff advised that the approved
grant funds for the Traffic Con ro Device Inventory cannot be used to
replace signs that may not -meet code requirements;=recommended
increasing Line Item No. 220 from $5,000 to $6,006 to cover the
estimated
Mrs. Pfennighausen expressed concern for traffic safety along Barton
Road westerly of Washington; personally experienced difficulty in
observing reflectors and striping at night; felt budget appropriation
should be increased to correct the problem; suggested requesting City
of Colton's permission to install a sign noticing -the curve area which
is out of the City's jurisdiction. Mr. Rigley concurred; however,
felt Gas Tax funds are not sufficient to resolve the problem.
CRA-84-83 Motion by Mr. Rigley, Second by Mr. Petta, to approve $38,615 for
Department 4900, with Line Item No. 220 increased from $5,000 to
$6,000.
Mr. Petta questioned the County's involvement. The City Engineer
clarified the County provides traffic engineering service for the
City and has reviewed the situation on Barton Road, westerly of
Washington; they have no criteria for guard rails; felt they could do
more harm than good in this case. Mr. Kicak outlined various
alternatives; suggested that, once a decision is reached for a
solution, it be included with bid requests for the Barton Road
Reconstruction Project. Mrs. Pfennighausen opposed postponing that
long and recommended installing reflectors.
Motion No. CRA-84-83 carried, ALL AYES.
CRA-84-84 Department 4901 - Weed Control - County - Motion by Mr. Petta, Second
y Mr. Rigley, ALL AYES, to approve $17,325 for Department 4901.
CRA-84-85 Department 4909 - Traffic Signal Maintenance - Motion by Mr. Nix,
Second by Mr. Petta, to approve $5,69b forlYepartment 4909. Following
clarification the retiming of traffic signal at Barton Road and
Preston would be included in the Barton Road Reconstruction, the
Motion carried, ALL AYES.
Department 4910 - School Crossing Guard - Motion by Chairman Grant to
approve Department 4011U with ine .tem No. 250 increased from W2,300
to $4,600 to employ two crossing guards rather than one. The Motion
died for lack of a second.
CRA-84-86 Motion by Mr. Nix, Second by Mrs. Pfennighausen, to approve $2,300 for
Department 4910, carried 4-1, with Chairman Grant voting NOE.
Page 6 -
CRA - 6/6/84
14
Department 490 Street Swee in - The Communi Services Director
state numerous comp ants_ av _ ee_rt receiv._ed rgarc'
the request for additfiortai 'Ion =I S io- prdvT - = w-
month;_felt-additional= _ -
- -
Mr. Rigley objected, feeling the swe-epef 'couWt-cover an entire
quadrant any -better twice a month and problems could double.
CRA-84-87 Motion by Mr. Rigley, Second by Mrs. Pfennighausen;- to approve $20,560
for Department 4908-,- with Line Item, -No: 253 decreased from $2;400-to-
$1,200 and Line Item -No. 255 decreased from-$38,720 to $19,360.- -
The Community Services Director advised that amount would not cover
the current contract, and a 10% increase - is- expected. With twice a
month service, an additional sweeper would be assigned to those more
difficult areas. The street sweeper stated he could cover every
quadrant and do an adequate job with three additional hours per
quadrant, which would be an overall increase of $7,168.
Mr. Rigley, with Mrs. Pfennighausen concurring, amended Motion No.
CRA-84-87 to approve $30,407 for Department 4908 with Line Item No.
253 decreased from $2,400 to $1,800 and Line Item No. 255 decreased
from $38,720 to $28,607.
Motion CRA-84-87, as amended, carried, ALL AYES.
Mr. Nix stated citizens are still being cited for street sweeping
violations after the street has been swept; recommended reminding the
Sheriff Deputies such citing is not intended as a revenue source.
CRA-84-88 Department 4570 - Wastewater Disposal - Colton - Motion by Mr. Petta,
Second y Mr. Nix, ALL AYES, to approve $250,000 for Department 4570.
CRA-84-89 Department 4572 - Wastewater Disposal - Grand Terrace - Motion by
Mr. Nix, Second by Mr. Petta, to approve $48,150 fo—F—Department 4572,
excluding Personnel.
The Agency questioned the increase of Maintenance & Operations from
$18,150 to $48,150. Staff advised that repairs are required due to
increased settling of the sewer trench on the west side of LaCadena
Drive, between Palm and Litton, which is becoming a traffic hazard.
Motion No. CRA-84-89 carried, ALL AYES.
Adjourn - The meeting adjourned at 9:55 p.m. The next regular meeting
is scTieduled for June 7, 1984, at 5:30 p.m.
APPROVED: Respectfully submitted,
Chairman Actirfg Secretary
Page 7 -
CRA - 6/6/84
�,;►►y� cKA _fie._ �.Y��.
CITY OF GRAND TERRACE
JUN 2 81984
CRA AGt1:DA ITEM NO. /
COMMUNITY REDEVELOPMENT AGENCY
REGULAR MEETING - JUNE 7, 1984
The regular meeting of the Community Redevelopment Agency, City of Grand Terrace,
was held in the Terrace View Elementary School, 22731 Grand Terrace Road, Grand
Terrace, California, on June 7, 1984, at 5:35 p.m.
PRESENT: Hugh J. Grant, Chairman
Jim Rigley, Vice Chairman
Tony Petta
Roy W. Nix
Barbara Pfennighausen
Seth Armstead, Executive Director
Thomas J. Schwab, Treasurer
George McFarlin, Attorney
Myrna Erway, Secretary
ABSENT: None
FY 1984-85 BUDGET
RESOLUTION NO. CRA-84-02 - A RESOLUTION OF THE REDEVELOPMENT AGENCY OF
THE CITY OF GRAND A E, CALIFORNIA, ADOPTING A BUDGET OF ESTIMATED
REVENUES AND EXPENDITURES FOR THE FY 1984-85.
Treasurer Tom Schwab recommended adopting the FY 1984-85 Budget of
estimated revenues of $978,400 and estimated expenditures of $782,859.
Chairman Grant opened Public Hearing and closed Public Hearing on the
proposed FY 1984-85 Budget, there being no testimony on the matter.
CRA-84-90
Motion by Mr. Nix, Second by
Mr. Petta, ALL AYES, to adopt Resolution
No. CRA-84-02.
APPROVAL OF MINUTES (4/10/84)
CRA-84-91
Motion by Mrs. Pfennighausen,
Second by Mr. Rigley, ALL AYES, to
approve the Minutes of May 10,
1984, as presented.
CHECK REGISTER NOS CRA052484
& CRA060784
CRA-84-92
Motion by Mr. Nix, Second by
Mrs. Pfennighausen, ALL AYES, to approve
Check Register No. CRA052484,
as presented.
CRA-84-93
Motion by Mr. Rigley, Second
by Chairman Grant, ALL AYES, to approve
Check Register No. CRA060784,
as presented.
Page 1
CRA - 6/7/84
n
BUDGET APPROPRIATION - GENERAL PLAN UPDATE
Planning Director Kicak advised the City Council authorized a $2,400
expenditure for additional services in conjunction with the City's
General Plan update at the meeting of March 22, 1984; recommended
ratification by the Agency members, since this is a CRA project.
CRA-84-94 Motion by Mr. Nix, Second by Mr. Petta, ALL AYES, to authorize the
expenditure of $2,400 to Beland/Associates, Inc., for the additional
work associated with the General Plan update.
NOTICE OF COMPLETION - CONTRACT NO. GTC83-24CRA
City Engineer Kicak stated the necessary street drainage improvements
at the N/W corner of Mt. Vernon/Pico have been completed by Steve
Pandza Constructors; recommended authorization to record Notice of
Completion.
CRA-84-95 Motion by Mrs. Pfennighausen, Second by Mr. Nix, ALL AYES, to
authorize the CRA Secretary to record the Notice of Completion for the
Drainage Improvement Project at Pico/Mt. Vernon (Contract No.
GTC83-24CRA - Steve Pandza Constructors).
NOTICE OF COMPLETION - CONTRACT NO. GTC83-34CRA
City Engineer Kicak stated this project, completed by Steve Pandza
Constructors, included the construction of stairways at the Terrace
Hills Junior High School and also included stamperete, wrought iron
railing, a four -inch drainage pipe, and additional concrete around the
restrooms and the bulletin board at Terrace Hills Community Park;
recommended recordation of the Notice of Completion.
CRA-84-96 Motion by Mr. Nix, Second by Mrs. Pfennighausen, ALL AYES, to
authorize the CRA Secretary to record the Notice of Completion for
Construction of Stairway/Stamperete at Terrace Hills Community Park
(Contract No. GTC83-34CRA - Steve Pandza Constructors).
Recess was called at 5:48 p.m. and reconvened at 9:06 p.m., with all
members present.
SINGLE FAMILY MORTGAGE REVENUE BOND ISSUE, 1984 SERIES A
Mike Whipple, Miller & Schroeder Municipals, Inc., advised the Bond
Issue is anticipated to be considerably lower than the available
amount of $25,000,000; proposed participants are: Griffin Homes for
$5,000,000; Barney Karger for $2,500,000; Bob Keeney for approximately
$5,000,000 subject to approval of a loan application currently in
process. Stated an Agency decision is needed to establish the size of
the bond issue.
George McFarlin, Bond Counsel, reviewed the four resolutions proposed
for adoption for the bond issue; advised a developer meeting was
conducted June 6, which indicated a proposed Bond Issue of
Page 2
CRA - 6/7/84
approximately $12,500,000; stated $30,000 is required to cover the
legal costs to prepare the issue.
The Agency discussed the possibility of increasing the Bond Issue to
allow other individuals to participate. Mr. Whipple stated this would
increase the cost paid by the developers; unless there are more
developers willing to participate financially, it would be difficult
to increase the size.
Bob Keeney requested the Agency consider loaning him the required
funds, using his land as collateral, to allow him to continue with
bond participation; felt the project would not be feasible without the
bond financing. Mike Whipple recommended the Agency consider the
options of proceeding with a $12,500,000 bond issue on June 15,
subject to Mr. Keeney obtaining the necessary funding to complete the
transaction, or proceeding with a $7,500,000 bond issue excluding Mr.
Keeney's participation; felt it is questionable whether a $7,500,000
issue would work, since it pushes more cost onto the other
participants.
Attorney McFarlin stated if $30,000 is committed, the bond issue can
proceed. Treasurer Tom Schwab stated the CRA could lose the $12,000
required from Mr. Keeney if the bond issue is unsuccessful; $18,000
has been committed by the other developers. The liability to the City
is $12,000 if we don't have the full $30,000 up front. Attorney
McFarlin advised it is possible legislation will not preclude a later
bond issue of this type.
CRA-84-97 Motion by Mr. Rigley, Second by Chairman Grant, to hold the Single
Family Mortgage Revenue Bond Issue in abeyance for three weeks.
Attorney McFarlin recommended waiting until Federal legislation is
enacted if action is not taken by June 15 on the bond issue.
Motion No. CRA-84-97 carried, ALL AYES.
RESIDENTIAL CONSTRUCTION LOAN NOTES
Mike Whipple, Miller & Schroeder Municipals, Inc., advised that
legislation, which will terminate on June 15, presently will allow the
Agency to provide construction loan financing for Griffin Homes
Development, which would be a short-term construction loan of
approximately $8,000,000 if the Agency wants to consider such action.
A similar transaction is currently underway in another community, and
Griffin Homes indicated an interest in this type of financing in Grand
Terrace; would pay the financing costs. The Agency would get 1/2 of
1% up front or $40,000 for this type of financing.
The Agency took no action on this matter.
Mr. Nix, for the record, with Chairman Grant concurring, stated he has
a concern relative to not getting locked into a particular vendor for
particular services; stated that, in the issue of bond counsel,
Page 3
CRA - 6/7/84
bonding programs and finance advisory we have continually had deadline
actions and rush considerations; it seems the only time we can get a
program is in a time -frame requiring immediate action, this afternoon
or this evening; stated he keeps having his confidence undermined by
that kind of action; recommended re-examining what the Agency is
committed to, what it is doing, and who is being chosen; felt this
warrants consideration of whether or not the Agency is getting the
best.
Adjourn - The Community Redevelopment Agency adjourned at 10:15 p.m.
e next regular meeting will be held June 28, 1984, at 5:30 p.m.
Respectfully submitted,
tJ
ecretary
APPROVED:
Chairman
Page 4
CRA - 6/7/84
COMMUNITY REDEVELOPMENT AGENCY
CITY OF GRAND TERRACE
JUN 2 81984
PENDING CRA APPROVAL.
CRA Ar tf`DA ITEM N0, ;?-
JUNE 21, 1984 CHECK REGISTER NO. CRA062184
CHECK
NO. OUTSTANDING DEMANDS AS OF JUNE 21, 1984
(1) P1389 KICAK AND ASSOCIATES
(2) P1390 MATICH CORP.
(3) P1391 WATTENBARGER'S OFFICE SUPPLY
FIRE STATION/AZURE HILLS CHURCH
BART./MT.VERNON/MICR. BEAUTIFICATION
ENGINEERING SERVICES 5/14-6/10/84 TOTAL:
PAYMENT #2 AZURE HILLS CHURCH PARKING LOT/
ACCESS ROAD TO FIRE STATION
DATA BINDERS FOR COMPUTER PRINTOUTS
TOTAL:
$ 104.90
72.00
176�. �6
4,853
la 9F
$ 5,064.99
I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CRA LIABILITIES HAVE BEEN
AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF CRA. to
< -- �z � z ,n
THOMAS SCHWAB Soak ._
TREASURER
COMMUNITY REDEVELOPMENT AGENCY J UN 2 8 1984
CITY OF GRAND TERRACE PENDING CRA APPROVAL,
CRA AGENDA ITEM NO. --I.
JUNE 28, 1984 ~ CHECK REGISTER NO. CRA062884
CHECK
NO. OUTSTANDING DEMANDS AS OF JUNE 28, 1984
'(1)
P1392
HUGH GRANT
AGENCY DIRECTORS' FRINGE,JUNE 1984
$ 150.00
(2)
P1393
JAMES RIGLEY
AGENCY DIRECTORS' FRINGE,JUNE 1984
150.00
(3)
P1394
DEFERRED COMPENSATION PLAN
MEDICAL INSURANCE,PETTA-DEFERRED COMP.,NIX
JUNE 1984
200.00
(4)
P1395
ROY NIX
AGENCY DIRECTORS' FRINGE,JUNE 1984
10rR0
(5)
P1396
BARBARA PFENNIGHAUSEN
AGENCY DIRECTORS' FRINGE,JUNE 1984
150.00
(6)
P1397
CITY OF GRAND TERRACE
INTEREST DUE CITY 4th QUARTER 83/84
49,577.71
CITY SERVICES FOR 4th QUARTER 83/84
41,839.50
TOTAL CITY:
91,417.21
(7)
P1398
PRESS ENTERPRISE COMPANY
NOTICE OF PUBLIC HEARING, 6/15/84 &
NOTICE OF PUBLIC HEARING (CANCELLATION) 6/15/84
42.75
(8)
P1399
THE SUN
NOTICE OF PUBLIC HEARING, 6/15/84 &
NOTICE OF PUBLIC HEARING (CANCELLATION) 6/15/84
28.77
(9)
P1400
WATTENBARGER'S OFFICE SUPPLY
SELF -EXPANDING POST BINDER FOR CRA MORTGAGE
REVENUE BOND ISSUE
40.62
TOTAL:
$ 92,279.35
I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CRA LIABILITIES HAVE BEEN
AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF CRA.
A
THOMAS SCHWAB
TREASURER
A,
SToAFF REPCJRT
12.242
C R A ITEM (x ) COUNCIL ITEM ( ) MEETING DATE: June_28, 1984
AGENDA ITEM NO. 3
SUBJECT: Azure Hills Parking Lot
FUNDING REQUIRED
NO FUNDING REQUIRED x
The Fire Station access road through Azure Hills Church parking lot
and the parking lot improvements have been completed by Matich Corporation.
It is therefore, appropriate that the Board of Directors authorize
the filing of the Notice of Completion on the above project.
Staff Recommends, that:
THE CRA BOARD OF DIRECTORS AUTHORIZE THE SECRETARY OF THE CRA TO FILE
THE NOTICE OF COMPLETION.
,K/lh
w
Recording RewrQsted By:
City of Grand Terrace
When Recorded Mail To: PENDING CRA Af f ft
CITY CLERK
City of Grand Terrace
22795 Barton Road
Grand Terrace, CA 92324
Space above this line for Recorder's use
NOTICE OF COMPLETION
Project title or description of work: Construction of the Azure Hills
Parking Lot & Access to the Fire
Station (GTC84-01CRA)
Date of completion: June 28, 1984
Name of owner: City of Grand Terrace
Interest or estate of owner: Fire Station Ingress/Egress through Azure Hills
Seventh Day Adventist Church Parking Lot
Address of owner: 22795 Barton Road
Name of contractor: Matich Corporation
Street address or legal description of site: 22633 Barton Road
Grand Terrace, CA
Dated:
STATE OF CALIFORNIA )
Owner: CITY OF GRAND TERRACE
By
Chairman, Grand Terrace
Community Revelopment Agency
PENDING CITY
couNciL APPROVAL
CITY OF GRAND TERRACE
COUNCIL MINUTES
ADJOURNED REGULAR MEETING - JUNE 5, 1984
Jura 2 8 INA
PO11NCtL AGENDA ITEM i'3
An adjourned joint regular meeting of the City Council with the Community
Redevelopment Agency of the City of Grand Terrace was called to order at the
Terrace View Elementary School, 22731 Grand Terrace Road, Grand Terrace,
California, on June 5, 1984, at 6:06 p.m.
PRESENT: Hugh J. Grant, Mayor
Jim Rigley, Mayor Pro Tempore
Tony Petta, Councilman
Roy W. Nix, Councilman
Barbara Pfennighausen, Councilwoman
Seth Armstead, City Manager
Joe Kicak, City Engineer
Myrna Erway, City Clerk
ABSENT: None
The meeting was opened with the Pledge of Allegiance, led by Councilman Rigley.
The amended City Manager's Budget Message dated June 5, 1984, was
distributed, reflecting the following information:
FY
83-84
Projected
Fund Balance
239,124
FY
84-85
Projected
Revenues
2,798,861
FY
84-85
Projected
Operating Budget
2,282,765
FY
84-85
Projected
Capital Projects Budget
652,715
FY
84-85
Projected
Fund Balance
102,505
FY
1984-85 CAPITAL
IMPROVEMENT PROJECT
Department 4593 - Community Center Parking Lot - Councilman Nix
questioned, and the City Engineer responded that no provision had been
made for additional lighting; noted Council had previously outlined
projects to be considered for additional HCD funds that could be
available; felt HCD would approve this project.
CC-84-108 Motion by Councilman Nix, Second by Mayor Grant, ALL AYES, to include
lighting in the Community Center Parking Lot Project, not to exceed
$8,000 without Council approval. The additional lighting will consist
of four lights to light the entire area on two single poles with
double -mast arms.
CC-84-109 Motion by Councilman Nix, Second by Councilman Petta, ALL AYES, to
approve $55,400 for Department 4593.
Page 1 -
6/5/84
CC-84-110 Department 4594 - Drainage Gage Canal - Motion by Councilman Rigley,
Second y Councilman- Nix, ALL AYES, to approve $5,075 for Department
4594.
CC-84-111 Department 4902 - Architectural Barrier Removal - Motion by Councilman
Nix, Second by Councilwoman ennig ausen, A AYES, to approve
$44,120 for Department 4902.
The City Engineer will investigate and determine why no handicap ramp
exists at the corner of Palm Court and Palm.
Department 4920 - Signal La Crosse & Barton - The City Engineer
advised the $2,000 requested will be reim ursed by Caltrans when the
project is completed.
CC-84-112 Motion by Councilman Nix, Second by Mayor Grant, ALL AYES, to approve
$2,000 for Department 4920.
Department 4930 - Reconstruct Barton Road, Mt. Vernon N/E to City
CC-84-113 Limits - Motion by Councilwoman Pfennighausen, Second by Council -man
iT�gley, to approve $554,120 for Department 4930.
Councilman Petta questioned whether the funding will include
sidewalks. The City Engineer advised the City has already received
$35,000, which will provide funding for completion of the sidewalk on
the north side of Barton Road between Arliss and Grand Terrace Road;
is attempting to acquire $130,000 additional FAU funding; if
successful, there could be sufficient funds to install sidewalks on
the south side of Barton Road between Honey Hill Drive and Palm Ave.
Motion No. CC-84-113 carried, ALL AYES.
FY 1984-85 COMMUNITY REDEVELOPMENT AGENCY BUDGET
Mayor Grant reviewed the Executive Director's Budget Message.
Department 4200 - General Operational Expenses
Finance/Administrative Services Officer Tom Schwab, responding to
Councilman Nix's questioning of the reduction in Line Item No. 100,
City Services, stated originally 13% of the Capital Improvement
Projects had been taken for this item; felt he couldn't justify to the
auditor the City's taking 13% of the overhead on 3.4 Million Dollars
for the Civic Center; felt this would be a more equitable method.
Councilman Nix questioned rationale in taking a percentage of only
some Capital Improvement Projects; felt the Line Item reduction with
the increase in activity would be difficult to explain to the auditor;
felt the more debt established now would provide more tax increment to
repay that debt; recommended taking as liberal an interpretation as
possible on projects.
CC-84-114 Motion by Councilman Nix, Second by Councilman Petta, ALL AYES, to
approve $100,475 for Department 4200.
Page 2 -
6/5/84
M
Iri
CC-84-115 Department 4300 - General Operational Expenses - Motion by
Councilwoman Pfennighausen,Secoon 6y ay�rant, ALL AYES, to
approve $428,000 for Department 4300.
Department 4944 - Alley Reconstruction - Councilwoman Pfennighausen,
with ounce man RigTey concurring, objected to expending $50,000 for
alley reconstruction; recommended considering repair of the alleys,
not allowing future access to trash disposal trucks, and requiring
residents to place trash for pickup in front of their property. The
City Engineer stated that the two alleys westerly of Mt. Vernon and
northerly and southerly of De Soto were dedicated and accepted for
maintenance by the County of San Bernardino; therefore, the alleys are
public property, which are now the City's responsibility. Felt a
driveway which has been damaged by trash disposal trucks should also
be repaired.
Recess was called at 6:58 p.m. and reconvened at 7:12 p.m. with all
mercers present.
Motion by Councilman Rigley, Second by Mayor Grant, to return this
matter to Staff to investigate the feasibility of repairing the two
subject alleys at the least possible expense and to determine the
cost.
In discussion, Council noted the two alleys had not been constructed
to handle heavy vehicles; debated whether the property owners should
be required to place trash in front of their property for pickup,
rather than in the alleys, and the equity of expending funds for the
benefit of a few property owners.
The Motion failed, with Councilmen Petta, Nix, and Councilwoman
Pfennighausen voting NOE.
Motion by Councilman Nix, Second by Councilman Petta, to approve
$50,000 for Department 4944, failed, with Mayor Grant, Councilman
Rigley, and Councilwoman Pfennighausen voting NOE.
Councilman Petta felt the City is responsible for the alleys and
property owners should not be told they can no longer utilize the
alleys for trash pickup. The City Engineer recommended investigating
the feasibility of Loma Linda Disposal utilizing scooters in those
areas.
No action was taken on Department 4944.
CC-84-116 Department 4945 - Vivienda Bride - Motion by Councilwoman
Pfennighausen, Second by Counci man Nix, to approve $120,884 for
Department 4945, carried 4-1, with Councilman Rigley voting NOE.
Department 4946 - Air Condition Classrooms
CC-84-117 Motion by Councilman Nix, Second by Councilwoman Pfennighausen, ALL
AYES, to approve $140,000 for Department 4946.
Page 3 -
6/5/84
Civic Center Alarm System - Security/Fire Alarm System
City Manager Armstead reviewed a Staff Report dated June 7,-1984,
Subject: Civic Center Alarm System - Security and Fire, which
recommended appropriating $7,984 to install a security system by
Federal Alarm, appropriating funds for security service, and
authorizing funds for installation of a fire alarm system and monthly
service. Also reviewed Staff Report attachments pertaining to a
security system survey which had been conducted of surrounding cities
and correspondence from Maveric Construction and Architect Larry Wolff
regarding the requirement for a Change Order to the Civic Center
contract to provide additional conduit for a proposed alarm system in
the amount of $3,324. Noted more people are killed from smoke
inhalation than fire and advised a smoke and fire alarm detection
system has been provided for the Staff areas of the Civic Center, but
is not included in the remaining portions of the building including
the library, the council chambers, and meeting rooms.
Mayor Grant advised this matter is on the June 7 agenda; however, a
decision as to whether or not to provide additional conduit for
installation of such a system is required at this time due to the
construction schedule.
Councilman Rigley felt a security system is not needed and opposed the
installation of the conduit. Councilman Nix opposed installing the
conduit if a security system is not going to be installed, and felt
that decision should be made. Councilman Petta noted a future Council
may desire a security system and recommended, with Mayor Grant and
Councilwoman Pfennighausen concurring, the installation of the
conduit. Mayor Grant spoke in favor of selecting a good security
system which will always be usable. Councilwoman Pfennighausen noted
that future installation of conduit would be exposed and unsightly.
CC-84-118 Motion by Councilman Petta, Second by Councilwoman Pfennighausen, to
authorize the Contractor to install conduit in the Civic Center for a
cost of $3,324, carried 3-2, with Councilmen Rigley and Nix voting
NOE.
CC-84-119 Motion by Councilman Nix, Second by Councilman Rigley, not to accept
either the security or fire alarm system at this time and to delete
this item from the June 7 agenda, carried 4-1, with Councilwoman
Pfennighausen voting NOE.
Mayor Grant stated he felt further consideration will be required on
this matter -in the future.
FY 1984-85 OPERATIONAL BUDGET
Department 4430 - Parks & Recreation - Community Services Director
Anstine stated the Parks & Recreation Committee requested that the
Parks & Recreation Coordinator be increased from part time to full
time. Staff originally recommended appropriations for the full-time
Coordinator beginning January 1, 1985, but the Parks & Recreation
Committee requested a full-time Coordinator effective July 1, 1984;
is therefore requesting a major change in Line Item 250, Professional
Page 4 -
6/5/84
& Special Services; distributed to Council a cost proposal from People
Helpers, Inc., proposing three alternatives-- (1)-Costs for the
service presently provided; (2) costs for Coordinator on a full-time
basis beginning January 1, 1985; and (3) costs for Coordinator on a
full-time basis beginning July 1, 1984.
Further action on this Department was deferred to the meeting
scheduled for June 6, 1984, to allow time to review the material
distributed.
CC-84-120 Department 4125 - Cit Cy lerk - Motion by Councilman Nix, Second by
Mayor Grant, ALL AYES, to approve $17,480 for Line Items 210 through
700 for Department 4125.
Following discussion and clarification that action on personnel
appropriations would be taken at the June 7 meeting following
consideration of the resolution proposing a 5% employee salary
increase, Motion No. CC-84-120 carried, ALL AYES.
Adjourn - the regular adjourned meeting adjourned at 8:30 p.m. to an
a J'ourned regular meeting to be held June 6, 1984, at 6:00 p.m. The
next regular meeting will be held June 7, 1984, at 5:30 p.m.
Respectfully submitted,
C i ty C rk
APPROVED:
Mayor
Page 5 -
6/5/84
Y
crest thereon.
has completely
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ion that the he will submit t0 the
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Contractor 5 calendar days after receipt ort
imate within estimate, he shall,
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yes with said final which he intendss od
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own claims, the time
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s after filing
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5-5
60 J UN 2 8 1,;184
CITY OF GRAND TERRACE
COUNCIL MINUTES
4 PENDING CITY,
oUNcil APPROVAL
ADJOURNED REGULAR MEETING - JUNE 6, 1984
1✓UU,lC1L A6ELDA-=j 3
An adjourned joint regular meeting of the City Council with the Community
Redevelopment Agency of the City of Grand Terrace was called to order at the
Terrace View Elementary School, 22731 Grand Terrace Road, Grand Terrace,
California, on June 6, 1984, at 6:07 p.m.
PRESENT: Hugh J. Grant, Mayor
Jim Rigley, Mayor Pro Tempore
Tony Petta, Councilman (arrived 6:09 p.m.)
Roy W. Nix, Councilman (arrived 6:14 p.m.)
Barbara Pfennighausen, Councilwoman
Seth Armstead, City Manager
Joe Kicak, City Engineer
Ilene Dughman, Deputy City Clerk
ABSENT: Myrna Erway, City Clerk
The meeting was opened with the Pledge of Allegiance, led by Councilwoman
Pfennighausen.
Mayor Grant stated the meeting is a continuation of the Joint Special
FY 1984-85 Budget Session conducted June 5; noted departmental action
will exclude personnel line items, which will be acted upon following
consideration of the employee salary resolution at the regular meeting
of June 7.
Councilman Petta arrived at 6:07 p.m.
Department 4110 - Council - Staff recommended amending Line Item No.
to increase rave onference & Meetings appropriation.
Councilman Nix arrived at 6:14 p.m.
CC-84-121 Motion by Councilman Rigley, Second by Councilwoman Pfennighausen, to
approve $16,000 for Department 4110, including Line Item No. 120, with
Line Item No. 270 increased from $1,500 to $3,100.
Department 4120 - City Manager - Staff recommended increasing Line
Item No. ZbU from to $2,5UU and Line Item No. 600 from $4,000 to
$4,084 and decreasing Line Item No. 265 from $470 to $320; clarified
the increase in Line Item No. 250 is for an employee classification
study by an outside firm and Line Item No. 600 is for the employee
award program.
CC-84-122 Motion by Councilman Rigley, Second by Councilwoman Pfennighausen, ALL
AYES, that an employee classification study be prepared by Personnel
Staff and that Line Item No. 250 of Department 4120 remain $500.
Page 1 -
6/6/84
n
F]
CC-84-123 Motion by Councilman Rigley, Second by Mayor Grant, ALL AYES, to
approve $64,924 for Deparment 4120, excluding Personnel, with Line
Item No. 265 decreased from $470 to $320 and Line Item No. 600
increased from $4,000 to $4,084.
CC-84-124 Department 4120 - Finance - Following Staff recommendations, Motion by
Councilwoman ennig a-usen, Second by Councilman Rigley, ALL AYES, to
approve $33,990 for Department 4140, excluding Personnel, with Line
Item No. 250 decreased from $9,500 to $5,500 and Line Item No. 255
increased from $12,350 to $16,560.
CC-84-125 Department 4160 - City Attorney - Motion by Councilman Rigley, Second
y Councilman Nix, to approve $22,UUU for Department 4160, with Line
Item No. 250 decreased from $24,000 to $21,000 and Line Item No. 602
decreased from $1,625 to $1,000.
Council clarified the reduction is intended to encourage efficient use
of legal services, with additional funds being appropriated if
required. Motion No. CC-84-125 carried, ALL AYES.
CC-84-126 Department 4170 - City Engineer - Motion by Councilman Nix, Second by
Councilman Rigley, to approve $29,250 for Department 4170. Following
clarification of the reason for engineering services in Departments
4170 and 4120, Motion No. CC-84-126 carried, ALL AYES.
Department 4180 - Community Services - Staff noted the Park fund was
transfered to the General Fund and clarified that Line Item 255 is for
estimated contracted interior maintenance of the Civic Center for
seven months, which includes cleaning supplies and equipment.
Motion by Councilman Rigley, Second by Councilwoman Pfennighausen, to
reduce Line Item No. 255 to $6,000 and to seek less costly Civic
Center maintenance,'failed 1-4, with Mayor Grant, Councilmen Petta and
Nix, and Councilwoman Pfennighausen voting NOE.
CC-84-127 Motion by Councilman Nix, Second by Councilman Petta, to approve
$30,808 for Department 4180, excluding Personnel, carried 4-1, with
Councilman Rigley voting NOE.
Department 4190 - Non Departmental - Staff recommended Line Item 220
e increased from sz,buu to $4,5UU to cover the estimated cost to move
into the Civic Center.
CC-84-128 Motion by Councilwoman Pfennighausen, Second by Councilman Nix, ALL
AYES, to approve $66,750 for Department 4190, with Line Item 220
increased from $2,500 to $3,500.
Department 4200 - Loans to Other Agencies - Following Staff's
CC-84-129 recommendation to increase Line Item io. 800 from $300,000 to
$500,000, Motion by Councilman Nix, Second by Councilman Petta, to
approve $500,000 for Department 4200. Following clarification that
both revenue and expenditure would be increased, Motion No. CC-84-129
carried, ALL AYES.
Page 2 -
6/6/84
LM
CC-84-130 Department 4330 - Building _& Safety - Motion by Councilman Rigley,
Secondby Councilman etta, ALL AYES, to approve $35,000 for
Department 4330.
CC-84-131 Department 4370 - Planning
Second y Councilman el etta,
Department 4370.
- Motion by Councilwoman Pfennighausen,
ALL AYES, to approve $37,500 for
Department 4390 - Public Health - Following discussion relative to the
CC-84-132 quality o nima ontro service, Motion by Councilman Rigley, Second
by Councilman Petta, to approve $14,000 for Department 4390. Mayor
Grant voiced his reluctance to support the Motion. Motion No.
CC-84-132 carried, ALL AYES.
Recess - Council recessed at 7:30 p.m. and reconvened at 7:39 p.m.,
wit a 1 members present.
CC-84-133 Department 4808 - Emergency Operations Center - Motion by Councilman
Rigley, econd y ounci man Nix, ALL A , to approve $4,800 for
Department 4808.
Department 4410 - Police - Staff recommended increasing Line Item
No. 256 from $410,54 $414,279 to cover the increase of the
contract over and above the amount estimated for FY 1984-85.
Mayor Grant stated he would not vote in support of the contract
amendment if the $4,047 County Direct Cost included administrative
overhead for the County Administrative Office. The City Manager
stated he was advised this cost is only for Sheriff Department
administrative overhead; the County adopted the Los Angeles County
direct cost unit contract standard. Captain Jim Bradford, San
Bernardino County Sheriff's Department, indicated concurrence; stated
he would provide the Council with verification.
Council deferred action on Department 4410 and directed Staff to
evaluate the County's administrative cost and furnish a recommendation
for Council consideration.
Department 4412 - Parking Citations - Motion by Councilman Rigley,
CC-84-134 Second by CouncilmanAix, ALL AYES, to approve $2,200 for Department
4412.
CC-84-135 Department 4421 - Word Processing - Motion by Councilman Rigley,
Second by Councilwoman is a nigen, ALL AYES, to approve $3,050 for
Department 4421.
_Department 4430 - Parks & Recreation - The Community Services Director
outlined three e options in a proposal from People Helper's, Inc., for
recreational service, which was requested by the Parks & Recreation
Committee and Staff; noted the proposal had been furnished Council at
the June 5 meeting. Concurred with Parks & Recreation Committee's
recommendation for Option 3, which would provide a full-time
recreation coordinator effective July 1, 1984. Requested Council
consider increasing Line Item No. 250; noted the options do not
reflect revenue received by the City under the program.
Page 3 -
6/6/84
n
n
The Finance/Administrative Officer recommended all recreational
supplies be purchased by the City and only personnel costs be in Line
Item 250.
Council indicated concurrence in support of Option 3, Alternative 2,
with all supplies to be purchased by the City, feeling the City has an
obligation to provide recreational programs as long they can be
afforded; directed the Community Services Director to negotiate an
agreement with the School District for more reasonable fees for the
joint use of all facilities.
CC-84-136 Motion by Councilman Rigley, Second by Mayor Grant, ALL AYES, to
approve $77,380 for Department 4430, with Line Item 220 increased from
-0- to $4,300 and Line Item No. 250 increased from $40,585 to $43,050.
CC-84-136 Department 4590 - Weed Abatement - Motion by Mayor Grant, Second by
Councilman Rigley, ALL AYES, to approve $4,200 for Department 4590.
CC-84-137 Department 4610 - Public Works - Engineering - Following the City
Engineers recommendation to Feduce the appropriation in this
Department, Motion by Councilman Nix, Second by Councilman Petta, ALL
AYES, to approve $15,000 for Department 4610, with Line Item No. 255
reduced from $23,500 to $15,000.
Deppartment 4631 - Storm Drain Maintenance - Councilwoman Pfennighausen
objected to the ongoing cost to the for cleaning the storm drains
on Van Buren and DeBerry; recommended investigating the feasibility of
requiring orange growers to maintain storm drains clogged by their
water runoff; suggested not taking action at this time.
CC-84-138 Motion by Councilman Petta, Second by Councilman Rigley, to approve
$7,875 for Department 4801. Motion No. CC-84-138 carried 4-1, with
Councilwoman Pfennighausen voting NOE.
CC-84-139 Department 4801 - Planning Commission - Motion by Councilman Rigley,
Second by ounce man Petta, ALL AYES, to approve $1,200 for Department
4801.
CC-84-140 Department 4802 - Crime Prevention - Motion by Councilman Petta,
Second y Councilwoman ennig ausen, ALL AYES, to approve $1,830 for
Department 4802.
Department 4803 - Theatre Advancement - Mayor Grant questioned whether
input a been received from the Theatre Group relative to their
financial needs. The Community Service Director responded he
submitted a budget request equal to FY 1983-84, since the Group did
not submit a request. Councilman Petta felt the Group was not in need
of funds, since they still had $2,000; noted Council had taken the
position that financial support would not be on an annual basis.
CC-84-141 Motion by Mayor Grant, Second by Councilwoman Pfennighausen, to
approve $2,000 for Department 4803.
Councilman Nix felt Council should receive financial data prior to
actual transfer of funds, with Mayor Grant objecting, since it was
Page 4 -
6/6/84
indicated no committee was approached for budget requests. Councilman
Petta noted the Theatre Group is not a City committee. The Community
Services Director noted Council had stipulated that the Group prepare
articles of incorporation to become a non-profit agency and report to
Council regarding financial solvency and how the funds were to be
expended.
Motion No. CC-84-141 carried, ALL AYES. Mayor Grant noted the Motion
approved the $2,000 appropriation with no stipulations.
CC-84-142 Department 4804 - Historical & Cultural Committee - Motion by
Councilwoman Pfennighausen, Second by ounce man Rigley, ALL AYES, to
approve $2,605 for Department 4804.
CC-84-143 Department 4807 - Parks & Recreation Committee - Motion by Councilman
Nix, second by Councilman Petta, ALL AYES-, to approve $1,425 for
Department 4807.
Department 4810 - Clean Community Systems - The Finance/Administrative
services Officer stateT—TeTM can community Systems requested a budget
appropriation; noted that, like the Theatre Group, this is a grant
from the City.
Motion by Mayor Grant, Second by Councilman Rigley, to approve
$1,050 for Department 4810.
Councilwoman Pfennighausen noted CCS originally received grant funds
from the State, which are no longer available, and the City has
appropriated funds since; advised CCS is active in two cleanup days
per year, present programs to schools and local businesses, and retain
membership in "Keep America Beautiful." Councilman Petta requested
documentation of the activity; Mayor Grant indicated concurrence,
feeling such documentation should be given by all committees and
commissions.
Motion No. CC-84-144 carried, ALL AYES.
CC-84-145 �Department 4444 - Roberti-Z'Berg Program - Motion by Councilman
Rigley, SeconderCouncilwoman enP n ausen, ALL AYES, to approve
$600 for Department 4444.
CC-84-146 Department 4445 - Park Projects - Motion by Councilman Nix, Second by
Councilwoman ennig ausen, to approve $8,500 for Department 4445.
Lenore Frost, Parks & Recreation Committee, spoke in favor of the
proposed park exercise course and the upgrading of ballfield
facilities. The Community Services Director advised the Parks &
Recreation Committee is requesting appropriation of funds for
inprovements of the senior league ballfield by Colton/Terrace Little
League.
Motion No. CC-84-146 carried, ALL AYES.
Page 5 -
6/6/84
Department 4510 - Street & Signal Lighting - Following clarification
and correction o t e commentary exp anat�on to reflect the signal at
CC-84-147 Barton and LaCrosse is already installed, Motion by Councilwoman
Pfennighausen, Second by Mayor Grant, ALL AYES, to approve $37,400 for
Department 4510.
Department 4900 - Road Maintenance - Staff advised that the approved
grant funds for the Traffic Contro Device Inventory cannot be used to
replace signs that may not meet code requirements; recommended
increasing Line Item No. 220 from $5,000 to $6,000 to cover the
estimated cost.
Councilwoman Pfennighausen expressed concern for traffic safety along
Barton Road westerly of Washington; personally experienced difficulty
in observing reflectors and striping at night; felt budget
appropriation should be increased to correct the problem; suggested
requesting City of Colton's permission to install a sign noticing the
curve area which is out of the City's jurisdiction. Councilman Rigley
concurred; however, felt Gas Tax funds are not sufficient to resolve
the problem.
CC-84-148 Motion by Councilman Rigley, Second by Councilman Petta, to approve
$38,615 for Department 4900, with Line Item No. 220 increased from
$5,000 to $6,000.
Councilman Petta questioned the County's involvement. The City
Engineer clarified the County provides traffic engineering service
for the City and has reviewed the situation on Barton Road, westerly
of Washington; they have no criteria for guard rails; felt they could
do more harm than good in this case. Mr. Kicak outlined various
alternatives; suggested that, once a decision is reached for a
solution, it be included with bid requests for the Barton Road
Reconstruction Project. Councilwoman Pfennighausen opposed postponing
that long and recommended installing reflectors.
Motion No. CC-84-148 carried, ALL AYES.
CC-84-149 Department 4901 - Weed Control - County - Motion by Councilman Petta,
Second by Councilman Rigley, ALL AYES, to approve $17,325 for
Department 4901.
CC-84-150 Department 4909 - Traffic Signal Maintenance - Motion by Councilman
Nix,Second y Councilman'Petta, to approve $5,695 for Department
4909. Following clarification the retiming of traffic signal at
Barton Road and Preston would be included in the Barton Road
Reconstruction, the Motion carried, ALL AYES.
Department 4910 - School Crossing Guard - Motion by Mayor Grant to
approve Department 4910 with tine Item No. 250 increased from $2,300
to $4,600 to employ two crossing guards rather than one. The Motion
died for lack of a second.
CC-84-151 Motion by Councilman Nix, Second by Councilwoman Pfennighausen, to
approve $2,300 for Department 4910, carried 4-1, with Mayor Grant
voting NOE.
Page 6 -
6/6/84
Department 4908 - Street Sweeping - The Community Services Director
state numerous complaints have been received regarding service and.
the request for additional appropriation is to provide service twice a
month; felt additional hours will be required to resolve the problems.
Councilman Rigley objected, feeling the sweeper couldn't cover an
entire quadrant any better twice a month and problems could double.
CC-84-152 Motion by Councilman Rigley, Second by Councilwoman Pfennighausen, to
approve $20,560 for Department 4908, with Line Item No. 253 decreased
from $2,400 to $1,200 and Line Item No. 255 decreased from $38,720 to
$19,360.
The Community Services Director advised that amount would not cover
the current contract, and a 10% increase is expected. With twice a
month service, an additional sweeper would be assigned to those more
difficult areas. The street sweeper stated he could cover every
quadrant and do an adequate job with three additional hours per
quadrant, which would be an overall increase of $7,168.
Councilman Rigley, with Councilwoman Pfennighausen concurring, amended
Motion No. CC-84-152 to approve $30,407 for Department 4908 with Line
Item No. 253 decreased from $2,400 to $1,800 and Line Item No. 255
decreased from $38,720 to $28,607.
Motion CC-84-152, as amended, carried, ALL AYES.
Councilman Nix stated citizens are still being cited for street
sweeping violations after the street has been swept; recommended
reminding the Sheriff Deputies such citing is not intended as a
revenue source.
CC-84-153 Department 4570 - Wastewater Disposal - Colton - Motion by Councilman
etet a, Second y ounci mlman MFix, ALL AYES, to approve $250,000 for
Department 4570.
CC-84-154 Department 4572 - Wastewater Disposal - Grand Terrace - Motion by
Councilman Nix, Second by Councilman Petta, to approve $48,150 for
Department 4572, excluding Personnel.
Council questioned the increase of Maintenance & Operations from
$18,150 to $48,150. Staff advised that repairs are required due to
increased settling of the sewer trench on the west side of LaCadena
Drive, between Palm and Litton, which is becoming a traffic hazard.
Motion No. CC-84-154 carried, ALL AYES.
Adjourn - The ineeting adjourned at 9:55 p.m. The next regular meeting
is sch eduled for June 7, 1984, at 5:30 p.m.
APPROVED:
Chairman
Page 7 -
6/6/84
Respectfully submitted,
Deputy City er
V PENDING CITY C K REGISTER NO. 062184
GRAND TERRACE COUNCIL APPROVAL PAGE NO. 1
J UN 2 81984
DEMAND/WARRANT REGISTER NO. 84-122 COUNC CA-GENDR TTE(�'2 t�� DATE 46/21/84
PAYEE
UCHER DETAIL OF DEMANDS PRESENTED
N0.
DESCRIPTION
SETH ARMSTEAD
ACCOUNT CHG'D
MEET.R/C 5/22,SETH 10-4120-270
MEET.COLTON,5/25,SETH 10-4120-270
CSMFO,SAC.5/24,SETH 10-4120-270
LOCAL MILEAGE,SETH 10-4120-271
BASTANCHURY BOTTLED WATER
BOTTLED WATER,FINANCE
BOTTLED AATER,COM.SVCS.
BOTTLED WATER,C/M
CALIF. MUNICIPAL TREASURERS
APPLY-CERTIFY-CMTA,SETH
OLTON, CITY OF
W.W.D.SVCS.6/84
10-4190-238
10-4190-238
10-4190-238
10-4120-210
121-4570-802
OMMUNITY REDEVELOPMENT AGEN
LOAN #4 FY 83/84 CRA 10-4200-800
HOMAS M COYLE
EOC MEETS/D,6/3,COYLE 10-4120-270
SCJPIA MEET.5/14,COYLE 10-4120-270
SANBAG MEET.S/15,COYLE 10-4120-270
URBAN MGR.MEET.5/18•COYLEIO-4120-270
TAC MEET.5/22,COYLE 10-4120-270
CITY/COUNTY MEET 5/25,COY10-4120-270
LOCAL MILEAGE,COYLE 10-4120-271
ANIEL'S LANDSCAPING SERVICE113-4430-245
PARK MAINT. 6/84
INV NO. AMOUNT
11.50
12.90
10.00
29.50
2556
2555
2557
900
4..50
9.00
WARRANT CHECK
WRITTEN
NO AMOUNT
L 22331
122341
35.00 P40061
21143,93 P40081
100000.00 112235
75.27
25.65
3.93
8.63
7.01
7.03
2.35 12236
750.00 112237
EFERRED COMPENSATION PLAN
DEF.COMP.P/R END 6/1/84 10-2164-000 558.00
DEF.COMP.P/R END 6/1/84 10-2170-000 26.02
DEF.COMP.P/R END 6/1/84 10-2171-000 16.72
63.901
22.501
35.00 1
21143.93
100000.00
129.87 1
750.00
GRAND TERRACE PAGE NO. 2
DEMAND/WARRANT REGISTER NO. 84-122 DATE 06/21/84
PAYEE
WARRANT CHECK
UCHER
DETAIL OF DEMANDS PRESENTED
WRITTEN
NO.
DESCRIPTION
ACCOUNT CHG'D
INV NO.
AMOUNT
NO
AMOUNT
DEF.COMP.P/R END 6/1/84
10-4120-139
583.28
DEF.COMP.P/R END 6/1/84
10-4125-139
384.62
DEF.COMP.P/R END 6/1/84
10-4140-139
547.59
OEF.COMP.P/R END 6/1/84
10-4180-139
231.95
DEF.COMP.P/R ENO 6/1/84
13-4430-139
194.73
DEF.COMP.P/R END 6/1/84
21-4572-139
110.35
P4012
2653.261
EMPIRE FENCE COMPANY
INSTALL GATES, C/H
10-4190-220
0147
275.00
FENCE REPAIR,PARK
13-4430-246
0147
75.00
12238
350.00
MYRNA ERWAY
CCA MEETS/D,5/18,ERWAY
10-4125-270
183.80
12239
183.80
GRANO WELDING SERVICE
WELDING AT PARK SITE
13-4430-245
35.00
12240
35.00
HUGH GRANT
REFUND POLITICAL SIGNS
10-2300-047
45.00
12241
45.00
HARBER COMPANY
REPAIR ST.VARIOUS LOCATI
16-4900-255
25d6
322.30
REPAIR SEWER SINKS,VAR.L
21-4572-900
2598
1006.00
12242
1328.30
IPS SERVICES INCORPORATED
STREET SWEEP 5/22
18-4908-255
4614
357.52
STREET SWEEP.5/29
18-4908-255
4624
201.11
12243
558.63
KICAK & ASSOCIATES
ENG. SVCS.5/14-6/10/84
10-4120-601
1549.50
i
ENG. SVCS.5/14-6/10/84
10-4170-250
2171.60
ENG. SVCS.5/14-6/10/84
10-4170-255
604.00
ENG. SVCS.5/14-6/10/84
10-4330-255
2537.30
ENG, SVCS.5/14-6/10/84
10-4370-255
1848.80
j
ENG. SVCS.5/14-6/10/84
10-4592-600
16.00
ENG, SVCS.5/14-6/10/84
10-4610-255
701.10
GRAND TERRACE PAGENO. 3
DEMAND/WARRANT REGISTER NO. 84 -1 2 2 DATE 0 6 / 21 / 8 4
PAYEE
WARRANT CHECK
WRITTEN
)CHER
DETAIL OF DEMANDS PRESENTED
NO.
DESCRIPTION ACCOUNTCHG'D INV NO. AMOUNT
NO AMOUNT
ENG. SVCS.5/14-6/10/84 11-4902-600
530.85
ENG, SVCS.5/14-6/10/84 16-4930-600
3818.50
ENG. SVCS.5/14-6/10/84 21-4572-601
209.00
12244
13986.65
K MART #4432
JANITORIAL SUPPLIES C/H 10-4180-245 6bO67
47.58
12245
47.58
LEAGUE OF CALIFORNIA CITIES
REG.CC FORUM,7/S1,COUNCILIO-4110-270
300.00
12246
300.00
VIRGIL LIVELY
CROSS.GUARDr5/29-6/8/84 17-4910-250
114.48
12247
114.48
LOMA LINDA DISPOSAL
TRASH PICK-UP,C/H 6/84 10-4180-245
36.40
TRASH PICK-UP,PARK,6/84 13-4430-245
36.40
12248
72.80
MICHAEL LUNA
USE OF TRUCK,5/84,LUNA 10-4180-240
113.46
12249
113.46
MIRACLE REC.EOUIP.COMPANY
SWING SEATS/PARK 13-4430-246 234210
40.98
12250
40.98,
i
MONROE SYSTEMS
CALCULATOR 10-4140-700 361720
157.94
12251
157,941
PAINE WEBBER CASH FUND
RETIRE.P/R END.6/1/84 10-2167-000
31.54
RETIRE.P/R EN0.6/1/84 10-4120-140
399.59
RETIRE.P/R END.6/1/84 10-4125-140
263.50
RETIRE.P/R ENO.6/1/84 10-4140-140
244.99
RETIRE.P/R END.6/1/84 10-4180-140
158.90
RETIRE.P/R END.6/1/84 13-4430-140
133.41
RETIRE.P/R END.6/1/84 21-4572-140
75.60
4011
1307.53;
i
I
GRAND TERRACE
PAGE NO
DEMAND/WARRANT REGISTER NO. 84-122
DATE 06/21/84
OCHER
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
N0.
DESCRIPTION
ACCOUNTCHG'D
INV NO.
AMOUNT
NO
AMOUNT
PETRA ENTERPRISES
SUMMER REC.BROCHURES
13-4430-230
4468
388.35
ENVELOPES (121,000)
21-4572-210
4471
418.31
12252
806.66 x
BARBARA PFENNIGHAUSEN
LCC CATH.CITY,5/30,BARB.
10-4110-270
29.00
12253
29.00
PEOPLE HELPERS INC
REC.SVCS.4/28-5/24/84
13-4430-250
1407.08
12254
1407.08
PETTY-CASH,PEGGY TROTTIER
BARRIER -FREE ENVIRONMENT
10-4120-210
514
4.00
FILM
10-4120-210
518
9.81
STAMPS,C/M
10-4120-210
522
8.00
POSTAGE,C/M
10-4120-249
525
9.29
ENVIRONMENT,QUALITY,PUB.
10-4125-210
517
2.55
COVERS FOR BUDGET
10-4140-210
515
5.30
BINDER,CAP.IMPROVE.BUDGE
IO-4140-210
519
3.39
POSTAGE,FINANCE
10-4140-210
521
9.35
MAP UPDATE,ASSESSORS OFFI10-4170-250
516
2.12
HEX KEY SET
10-4180-218
523
4.85
RENT AUGER
10-4180-240
520
15.00
GAS FOR LAWNMOWER
10-4180-245
513
2.00
GAS FOR LAWNMOWER
10-4180-245
524
1.00
PARTS FOR EOC ANTENNA
10-4808-246
527
13.06
LOCKS FOR PARK
13-4430-245
512
6.54
12255
96.26ii
PETTY-CASH,PEGGY TROTTIER
REFUND,W.W.D.UNRUH
21-3114-000
526
8.89
12256
8.89
REDLANDS PAVING
PAY.#i,(RED.PAVING)
11-4902-255
12636.12
P4007
12636.12
ARCHITECTURAL BARRIER REMOVAL
SAN BERNARDINO, COUNTY OF
WEED ABATE.7/1/83-6/30/8410-4590-256
3584.00
112257
3584.00
SAN BONO CO CENTRAL CR UNION
EMPLOYEE OED.P/R END 6/1/10-2165-000
1732,64
P4010
1732.64
GRAND TERRACE
DEMAND/WARRANT REGISTER NO. 84-122
PAYEE
1CHER DETAIL OF DEMANDS PRESENTED
N0.
DESCRIPTION
AN BERNARDINO, COUNTY OF
PAGE NO. 5
DATE 06/21/84
WARRANT CHECK
WRITTEN
ACCOUNTCHG'D INV NO AMOUNT NO AMOUNT
CODE SUPPLEMENT,#4
10-4125-210
AN BERNARDINO,AUDITOR/CONTR
PARK CITES,CJFTCF,5/1-
10-2200-000
5/3//84
AN BERNARDINO,COUNTY OF
POST HOLE DIGGER
10-4180-218
SIGNS FOR STREETBBOLTS
16-4900-220
iAN BERNARDINO, COUNTY OF
COPIER PAPER
10-4190-210
iHERIFF FLOYD TID'WELL
LAW ENFORCE.6/84
10-4410-256
3AtN BERNARDINO# COUNTY OF
DUMP CHARGE 3/20-4/10/84
16-4900-253
DUMP CHARGE 3/20-4/10/84
18-4908-253
SECURITY PACIFIC NAT-L BANK
CSMFO,S/J 5/2,SCHWAB
10-4120-270
CSMF0,5/31,SETH
10-4120-270
CSMFO CONF.5/31,SCHWAB
10-4140-270
SIGNAL MAINTENANCE, INC.
MAINT TRAFFIC SIG. 5/84
16-4909-255
IMONIS MORELAND ACCOUNTANTS
PROGRESS AUDIT BILLING
10-4140-250
83/84
BILL SINN
MAP SIGN/CIVIC CENTER
10-4190-22C
G152/I
G152/
42
42
6885
296
26.76 1122581
75.00 J122591
26.06
48.33 12260
390.32 1122611
32249.00 P40051
3.60
66.85 112262
194.69
37.02
19.02 12263
199.23 112264
2763.48 11226°
63.60 112261
26.76 1
75.00
74.39
390.32
32249.00
70.45
250.73
i
199.23`
2763.48
63.60
GRAND TERRACE
DEMAND /WARRANTREGISTEyR NO. 84-122
PAGE NO. 6
DATE 06/21/84
PAYEE WARRANT CHECK
WRITTEN
JCHER DETAIL OF DEMANDS PRESENTED
N0. DESCRIPTION ACCOUNTCHG'D INV NO. AMOUNT NO AMOUNT
OUTHERN CALIFORINA EDISION
ELEC.C/H (1 BUILD) 10-4190-238
2 LIGHTS,PARK 13-4430-238
ELEC.SIGNALS (2) 16-4510-238
'HE SUN
PRINT NOTICE OF HEARING 10-4125-230
'HER-N-BACK TRAVEL
AIR FARE,CMTA 4/24,SETH 10-4120-270
AIR FARE,CSMFO,SAC.5/24, 10-4120-270
AIR FARE,CSMFO,SAC.5/24, 10-4140-270
TIGER SYSTEMS
RENT STORAGE BIN 6/84 10-4110-240
TRAFFIC MANAGEMENT SYSTEMS,I
STREET NAME SIGNS 16-4900-220
PEGGY TROTTIER
CMBTA MEET.6/1,BURBANK, 10-4140-270
LOCAL MILEAGE,TROTTIER JU-u140-271
LOCAL MILEAGE,TROTTIER 21-4572-271
WESTERN EXTERMINATORS
PEST CONTROL C/H 5/30/84 10-4180-245
WEST PUBLISHING CO._
CAL.CODE UPDATE 10-4125-210
WORLDWIDE PAVEMENT PRODUCTS
CRAX-FIL (55 GAL),STREETSI6-4900-220
�116
403021
311027
050163
1685
57.26
24.86
187.27 12267
19.18 1226E
128.00
158.00
158.00 12261
60.00 12271
682.11 1227
53.65
6.23
4.57 1227
48.00 1227
63.17 1227
276.82 11227
269.39''
19.18I
444.00
60.00
682.11
64.45
48.00
I
63.17
276.82
GRAND TERRACE PAGE NO. 7
DEMAND/WARRANT REGISTER NO. 84-122 DATE 06/21/84
PAYEE
WARRANT CHECK
WRITTEN
1CHER
DETAIL OF DEMANDS PRESENTED
N0.
DESCRIPTION
ACCOUNT CHG'D
INV NO.
AMOUNT
NO
AMOUNT
WATTENBARGER'S OFFICE SUPPLY
MINUTE PAPER,LABELS
10-4125-210 590
37.30
BINDERS,BATTERIES
10-4140-210
344
72.04
RING BINDERS
10-4140-210
590
17.07
12276
126.41
IMAGE MAKERS
REFUND,POLITICAL SIGN
10-2300-046
42.00
12277
42.00
RIORDAN
INLAND EMPIRE MORT.BANKERS
HOUSE.OUTREACH CONF.6/12
10-4120-270
20.00
P4009
20.00
PAYROLL
PAYROLL ENDING 6/1/84
10-2161-000
1373.24-
PAYROLL ENDING 6/1/84
10-2162-000
225.68-
PAYROLL ENDING 6/1/84
10-2163-000
102.06-
PAYROLL ENDING 6/1/84
10-2164-000
558.00-
PAYROLL ENDING 6/1/84
10-2165-000
1732.64-
PAYROLL ENDING 6/1/84
10-2167-000
31.54-
PAYROLL ENDING 6/1/84
10-2170-000
26.02-
PAYROLL ENDING 6/1/84
10-2171-000
16.72-
PAYROLL ENDING 6/1/84
10-4120-110
3222.49
PAYROLL ENDING 6/1/84
10-4125-110
2125.02
PAYROLL ENDING 6/1/84
10-4140-110
3025.34
PAYROLL ENDING 6/1/84
10-4180-110
1281.48
PAYROLL ENDING 6/1/84
13-4430-110
1075.86
i
PAYROLL ENDING 6/1/84
21-4572-110
609.68
0
7273.97'
i
I
GRAND TERRACE PAGENO. 8
DEMAND/WARRANT REGISTER NO. 84-122 DATE 0 6 / 21 / 84
PAYEE WARRANT CHECK
)CHER WRITTEN
NO. DETAIL OF DEMANDS PRESENTED
DESCRIPTION ACCOUNTCHG'D INV NO. AMOUNT NO AMOUNT
RITTEN 130242.27
REPAID 79051.45
ACCRUED .00
TOTAL 209293.72
RECAP BY FUND
RE -PAID
WRITTEN
FUND
10
43071.77
119022.32
FUND
11
12636.12
530.85
FUND
13
1404.00
2764.21
FUND
16
.00
5538.16
FUND
17
.00
114.48
FUND
18
.o0
625.48
FUND
21
21939.56
1646.77
I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, HE AFORE -LISTED CHECKS FOR P�YMENT OF CITY
LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESS RY AND PPROPRIATE EX ENDIT RES FOR THE
OPERATION OF THE CITY.
THOMAS SCHWAB
FINANCE & ADMINISTRATIVE SERVICE OFFICER SW
PENDING CITY
COUNCIL APPROVAL CH REGISTER NO. 062884
GRAND TERRACE
JUN 2 81984 PAGE NO.
DEMAND/WARRANT REGISTER NO. 8 4 —123 COUNCIL' AGENDA ITEM K I�A DATE 0 6 / 2 8 / 6 4
OCHER
NO.
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNT CHG'D
INV NO
AMOUNT
NO.
AMOUNT
SETH ARMSTEAO
MMSAC MEET.6/14,SETH
10-4120-270
32.00
LOCAL MILEAGE,SETH
10-4120-271
11.50
12281
43.50
BASTAINCHURY BOTTLED WATER
BOTTLED WATER EOC/COM.SVC10-4190-238
111901
19.00
BOTTLED AATER,FINAI,ICE
10-4190-238
111902
9.50
BOTTLED 'roIATER, CIM
10-4190-238
111903
9.50
12282
38,00
CASH REGISTER SYSTEMS OF CA
TAPE FOR CASH REGISTER
10-4140-210
27317
27.82
TAPE FOR CASH REGISTER
21-4572-210
27317
27,82
12283
55.64
COPY LINE CORP.
FUSER OIL FOR COPIER
10-4190-210
24079
27.85
COPIER RENT.C/M 6/84
10-4190-240
24545
524.70
COPIER RENT.FIN.6/84
10-4190-240
24448
181.40
12284
733.95
DANIEL'S LANDSCAPING SERVIC
LANDSCAPE AORK/BART TRIA113-4430-245
2650.00
LANDSCAPE NORK/BART.MV—A,13-4430-245
750.00
12285
3400.00
W.S.DARLEY S CO.
ALUM.CLIPBOARDS
13-4430-210
L88414
43.20
SHOVEL,M/H COVER LIFTER
16-4900-220
L8o414
55.64
12286
98.84
EASTERDAY SUPPLY COMPANY
TRASH BAGS(4 CASES)
10-4180-245
126569
87,98
12287
87.98
EMPLOYMENT DEVELOPMENT DEPT.
PIT DEPOSIT,THRU P/R 6/1/10-2162-000
900.23
SDI DEPOSIT,THRU P/R 6/i
10-2163-000
407.77
P4014
1308.00
HERTZ EQUIPMENT RENTAL
RENT DUMP TRUCK/SKIP LOA
10-4631-240
446371
346.43
12288
346.43
REPROVE DIRT FOR VAN BUREN
GRAND TERRACE
PAGE NO.
DEMAND /WARRANT REGISTER NO. 8 4 -12 3
DATE 06/28/84
UCHER
NO.
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNT CHG'D
INV NO.
AMOUNT
NO.
AMOUNT
INTERNATIONAL CITY MANAGEME
SHAPING LOCAL ECONOMY/PU
10-4120-210
19,50
1228S
19.50
LAYMON CANDY COMPANY
CADDY FOR EASTER PARTY
13-4430-220
76942
348.00
12290
348.00
LELAND NURSERY 8 PATIO SUPP
20 LBS. GRO-RITE
13-4430-245
01942
12.40
12291
12.40
FOR BART. TRIANGLE
VIRGIL LIVELY
CROSSING GUARD,6/11-6/14
17-4g10-250
50.88
1229Z
50.88
NAZAREK,HARPER,HOPKINS 8
LEGAL SERVICES 4/84
10-4160-250
2084.18
12293
2084.18
PACIFIC BELL
COMP PHONE 6/7/84
10-4420-235
29.76
COMP PHONE 6/7/84
21-4572-235
29.75
12294
59.51
PACIFIC SEWER MAINTENANCE
CLEAN S/O,VAN 3UREN/MT V
10-4631-255
2857
1366.00
CLEAN S/D VARIOUS LOCATI
10-4631-255
2857
1366.00
12295
2732.00
RRISC CENSUS DATA CENTER
CITY/COUNTY PROFILES,PUB
1U-4120-210
120.00
12296
120.00
RIVERSIDE -HIGHLAND WATER CO
NATER,FIRE ST,6/1/84
10-4190-238
61.86
WATER,6/i/84,MV/ARLISS
10-4190-238
31.86
WATER,6/1/64,BART TRIAWG
10-4190-238
25.50
WATER 6/l/841C/H
10-4190-238
42.50
AATER,6/1/84,PARK
13-4430-238
361.00
12297
522.72
GRAND TERRACE PAGENO. 3
DEMAND/WARRANT REGISTER NO. 8 4 -12 3 DATE 0 6/ 2 8/ 8 4
PAYEE
WARRANT CHECK
OHER
go.
DETAIL OF DEMANDS PRESENTED
WRITTEN
DESCRIPTION
ACCOUNT CHG'O
INV NO
AMOUNT
NO
AMOUNT
THOMAS J. SCHWAB
LOCAL MILEAGE,SCHWAS
10-4140-271
56.25
12296
56.25
G.T. TO CROCKER TRUST L.A.
SOUTHERN CALIFORINA EDISION
ELEC.C/H 6/12,(3) 8LDG3.
10-4190-238
179.74
ELEC.6/12.d/P LIGHTS
13-4430-238
186.01
ELEC.6/12,SIGNALS (3)
16-4510-238
305.17
ELEC.6/12,BART.T9IANGLE
16-4510-238
11.55
12299
682.47
S0. CALIF. GAS COMPANY
GAS,6/7/84 C/H (3 BLDGS)
10-4190-238
27.00
12300
27.00
50. CALIF. JOINT POWERS
CITY LIABTLITY,7/i/84-
10-4190-260
10346.00
P4013
10346.00
6/30/85
PEGGY TROTTIER
CMBTA MEET.6/14,TROTTIER
10-4140-270
39.30
LOCAL MILEAGE,TROTTIER
10-4140-271
1.13
LOCAL MILEAGE,TROTTIER
21-4572-271
2.10
12301
42.53
VERTICAL MANAGEMENT SYSTEMS
PROCESS PARKING CITES
10-4412-255
64005
26.50
12302
26.50
THRU 4/30/84
i
TRANSCON LINES
i
SHIPPING/STREET EQUIP.
16-4900-220
622296
52.76
12303
52.76
FRANCIS REA
N.W.D.REFUND,REA
21-3114-000
8.19
12304
2.19
GRAND TERRACE
%0
PAGE NO
DEMAND/WARRANT REGISTER NO. 8 4 -12 3
DATE 06/28/84
PAYEE
WARRANT CHECK
NO. N
0.
DETAIL OF DEMANDS PRESENTED
WRITTEN
DESCRIPTION
ACCOUNT CHG'D
INV NO
AMOUNT
NO
AMOUNT
WRITTEN
11649.23
PREPAID
11654.00
ACCRUED
.00
TOTAL
23303.23
RECAP BY FUND
PRE -PAID
ARITTEN
FUND
10
11654.OU
6754.76
FUND
13
.00
4350.61
FUND
16
.00
425.12
FUND
17
.00
50.88
FUND
21
.00
67.86
I CERTIFY THAT, TO THE BEST OF M
KNOWLEDGE, THE AFORELIS
ED CHECKS FOR
)AYMENT
OF CITY
LIABILITIES HAVE BEEN AUDITED BY
ME AND ARE NECESSARY
AND
APPROPRIATE EX
ENDIT
RES FOR
THE OPERATION OF THE CITY.
7S;�Zx-,
f
THOM S SCHWAB
FINANCE & ADMINISTRATIVE SERVICE
OFFICER
i
I
i
ry
S V F F R E P W T `570
C R A ITEM ( ) COUNCIL ITEM (X ) MEETING DATE: June 28, 1984
AGENDA ITEM NO. LF (�,
SUBJECT: Resolution Changing Finance Title
FUNDING REQUIRED
NO FUNDING REQUIRED _X
Staff recommends changing the title of Finance/Administrative
Services Officer to "Finance Director." This title is presently
listed in the City's new Municipal Code, Section 2.12, would
be more consistent with other municipalities, and would be much
less cumbersome on documents.
STAFF RECOMMENDS THAT COUNCIL:
ADOPT THE RESOLUTION CHANGING THE TITLE "FINANCE/AD1'.INISTRATIVE
SERVICES OFFICER" TO "FINANCE DIRECTOR."
SO/ ME
PENDING CITY
two
OUNCIL APPROVAL
RESOLUTION N0. 84- QU
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA, CHANGING THE TITLE OF
"FINANCE/ADMINISTRATIVE SERVICES OFFICER" TO
"FINANCE DIRECTOR."
THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY RESOLVE,
DECLARE, DETERMINE, AND ORDER AS FOLLOWS:
SECTION 1. That the title of "Finance/Administrative Services Officer"
be changed to "Finance Director."
ADOPTED this 28th day of June, 1984.
ATTEST:
City Clerk of the City of Grand
Terrace and of the City Council
thereof.
Approved as to form:
City Attorney
Mayor of the City of Grand Terrace
and of the City Council thereof.
S A F F R E P C6R T ic;,o
C R A ITEM ( ) COUNCIL ITEM ( X ) MEETING DATE: June 28, 1984
AGENDA ITEM NO.
SUBJECT: Resolution Endorsing AB 1659 (FARR)
FUNDING REQUIRED
NO FUNDING REQUIRED X
AB 1659 would enable cities to create a Community Energy
Authority. Information is attached providing more detailed
information on the effect of this proposed legislation.
AB 1659, in its entirety, is in the Council Reading Box
for review.
STAFF RECOMMENDS THAT COUNCIL:
ADOPT THE ATTACHED RESOLUTION
ME
- PENDING CITY
C-44XCIL APPROVAL
RESOLUTION NO. 84-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA, ENDORSING ASSEMBLY BILL
1659 (FARR) AUTHORIZING LOCAL GOVERNMENT ENTITIES
TO ESTABLISH A COMMUNITY ENERGY AUTHORITY.
WHEREAS, the City Council of the City of Grand Terrace realizes the
impact of rising energy costs on the local economy; and
WHEREAS, said City Council supports the concept of energy conservation
as a means of preserving the local economy; and
WHEREAS, said City Council further supports the concept that the
development of alternative energy projects are a valuable support to the
economic stability and development of the local economy; and
WHEREAS, said City Council understands that comprehensive energy
program development and management is best accomplished under a single
authority; and
WHEREAS, said City Council recognizes AB 1659 (Farr) as an appropriate
mechanism for establishing a Community Energy Authority;
NOW, THEREFORE, the City Council of the City of Grand Terrace DOES
HEREBY RESOLVE its support of Assembly Bill 1659 as introduced by Assemblyman
Sam Farr and directs the City Clerk to send copies of this Resolution to the
California Energy Commission and appropriate legislators.
ADOPTED this 28th day of June, 1984.
ATTEST:
City Clerk of the City of Grand
Terrace and of the City Council
thereof.
Approved as to form:
City Attorney
Mayor of the City of Grand Terrace
and of the City Council thereof.
L
F]
City of Palm Springs
Department of Community Development
Building Division
619-323-8242
April 4, 1984
Dear Colleague:
As a member of the energy community, I am urging your support for
AB 1659 authored by Assemblyman Sam Farr. AB 1659 would enable local
communities to create a Community Energy Authority.
The role of the Community Energy Authority will be to build, lease,
finance, own, or create on a joint private/public venture energy
production and energy conservation projects. In this manner the
Community Energy Authority can act to help protect the local economy
from the threat of rising energy costs.
The support of your city in the form of a letter to your local
representatives and to Assemblyman Farr's office on this important
measure will help establish energy development and conservation as
a vital link to local economic stability. A copy of the Resolution
passed by the Palm Springs City Council is provided for your
information.
Thank you for your help on this important matter.
Ve�✓trily
ALLEN F. SMOOT
Energy Coordinator
ph
' 'ry tl ' I S 4f 1V�
i f tilt 'ho jI'''I
Post Office Box 1786, Palm Springs, California 92263-1786
sa efn tin I ulf
om TCp.n,
SIale Ga
Chau man EeUnomiC
�
Dwelopment & New
9581
9681
Sacramento CAA 4
Te;,nnOlOO�e `.
1916i 445 8496
Cahfa:rnttt Tf[raistaturr
Naru Reso:rrcec
I oca� ir,.emmen•
Vice ,r FOi,cv
Rev -arch Manao_ame'u
District Offices
Vice Cndu joint
Momerey County
Commatee on Fisnc•nes
1200 Aguapto Road
anc Aouaculture
Monterey CA 92940
.. a :
Vice ('r.ar Join:
Comm4tee on the An;
(408) F4Gt960
- "fo
MemDr, Join! Committee
,y
or. S_�ence & Technology
L Santa Cruz County
o'M
Memoer National Conference
701 Ocean St Rm 540A
of Slate Legislatures
ArtTourism 8
s
Santa Cruz, CA 95060
SA M FAR R
Culturalo
(408) 425 1503
i1eeesources
REPRESENTING SANTA CRUZ AND MONTEREY COUNTIES
ASSEMBLY BILL 1659
COMMUNITY ENERGY AUTHORITIES LAW
WHAT IS A COMMUNITY ENERGY AUTHORITY?
Established at the option of a city or county by resolution;
the authority requires the appointment of five commissioners.
WHAT IS THE PURPOSE OF THE COMMUNITY ENERGY AUTHORITY?
The purpose of the authority is to coordinate local
government energy activities and to organize and finance jointly
with private firms, as appropriate, energy supply and
conservation projects. No grants are required of the State as
community energy authorities should be revenue producing.
DOES AB 1659 CONVEY NEW AUTHORITY TO LOCAL GOVERNMENTS?
Charter lc t e mat- h — the 'th : t y to ar 7 it ene.!-9 r
.� ��. s l e e aL on �s c _ r1 0:. -�1
projects on a case -by -case basis, unless forbidden by the
particular charter. General law cities and counties usually seek
legislative approval before organizing energy projects in order
to get both the authority to participate and authority to finance
with local bonds. Alternatively, local governments can form
utility districts, but these are more structured under law to
favor conventional utility -scaled operations.
PI
page 2
n]
WHAT ARE THE BENEFITS OF THE COMMUNITY ENERGY AUTHORITY?
AB 1659 provides that any city or county government may
establish an authority providing that the energy situation for
the community is detrimental to public health, safety and
welfare. Operationally, this means that the community has
certain energy or energy --related economic vulnerabilities which
local enerqy development and conservation will help improve.
Community Energy Authorities also could serve as a local
coordinating office for all of the various energy efforts. The
authorities might possibly function as "one -stop" energy resource
and information centers.
The result that the statute will produce is more local energy
business activity and jobs, local energy and economic security,
cost savings to energy consumers, less drain of local dollars to
import energy, and encouragement of joint public/private energy
projects.
WHAT IS THE STATUS OF AB 1659 AND WHAT SHOULD BE DONE?
Your support is necessary to move the bill. AB 1659 is
presently locked up in the Senate Energy and Public Utilities
Committee due to the opposition Pxnresset? by the o, 1
and public utilities. The members'of the Senate Committee need
to hear of your support.
If you need additional information on AB 1659, please contact
Ms. Wally Campbell, my Legislative Assistant, at my Sacramento
office (916-445-8496).
t Y
4
:2
tion Code, relating to
idments: "end, and
time and amended•
and i-e-refer to
.nded. (Ayes 21. Noes
. ^11
returned to second
rl Noes 5. Page 5763-)
for assignment.
Bled at the request of
$ill Beene _?&Corqj,64d6,,;nd.Wais6n,-:4
An 'a'CA-66- add Part i tc6mmencixig with Section SZOO) to Divisloii I of
,,-$of the Cwver=entC;od4and,10add ArUcle6I gcvmmencin%wOSecUOXi�Z-
20930) to Chapter I of Part -3 if M Public Contract CodIN
relating to lociJ agenciev::..
Igo
Mai, 3—Read first time. To prinC,i_'t
[Aprd'
Mar.` 4—From printer. May be biard in cdain A 14a
Mar. 17—Referred to COOL on NAT.
with auffioj"ii�aendmiiits:'Xinenct and
April s--Fwm committee chairman, am
re -refer to emn. on NAT. RES. Read second time and amended..
1—Re-referred to Com.- on NAT. RES., '
Do and re -refer to Com. on W. & K
April 27—From committee; pa
Re -referred. (Ayes & Noes 5.) ((April 26),;
S!1;ass
June 13—From committee- Amend, and as amended. (Ayes 13. Noes
&) (June 7)..(' , - - ' v , - - - - , `
June 14—Read second time andamended Ord'ered returned to second
.0. reading.
15—Read second time. T6Ai. third reading.
June
une 21—Read third time, passed, and to Senate. (Ayes 43. Noes 33 Page
21—In Senate. Read first time. To Corn on RLS. for assignment.,
ul 1—Referred to CDm. on F. & P.U.
y
June
my3—Joint Rule 61 suspended.
Ul12—in committee- Set, first hearing. Hearing canceledatthe request of
y
author.
1984
Feb. 8—From committee chairman, with authors amendments: Amend, and
re -refer to committee. Read second time, amended, and re -referred
toConLonE &`P-U.
Feb. 29—In committee: Set, second hearing. Hearing canceled at the request
. I of author. - - .,, I -
Mar. 27—In committee: Set, second hearing. Hearing canceled at the request
of author.
B. No. 1660—(Chaptered - Chapter 867.)
.B. No. 1661—(Died in Committee.)`
.B. No. 1662—(Chaptered - Chapter 322.)
S-LIAFF REPTI
.0
C R A ITEM ( ) COUNCIL ITEM ( X)
AGENDA ITEM NO. _6 /� L/>
MEETING DATE: June 28_ 1984
SUBJECT: Appointment - Parks & Recreation Committee
FUNDING REQUIRED
NO FUNDING REQUIRED X_
Chairman Dick Rollins previously advised me that Arthur Goad
would be resigning from the Committee. His term officially
expires June 30, 1984. An opening was legally posted for
this vacancy. An application was received from Charles Percy
to serve on the Committee.
STAFF RECOMMENDS THAT COUNCIL:
(1) ACCEPT THE RESIGNATION OF ARTHUR GOAD FROM THE PARKS &
RECREATION COMMITTEE;
(2) APPOINT CHARLES G. PERCY TO THE PARKS & RECREATION COMMITTEE
FOR A FOUR-YEAR TERM EXPIRING June 30, 1988.
11E
COMMISSION (wAND COMMITTQF.E REPORTS
COUNCIL MEETING DATE: June 28, 1984
COMMISSION/COMMITTEE: PARKS & RECREATION COMMITTEE
SUBJECT: ACCEPTANCE OF NEW COMMITTEE MEMBER
PROBLEM:
DATE: 6 2584
Facts: The Parks & Recreation Committee at it's last regular
meeting of June 4, 1984 voted unanimously with the
members present to accept Mr Chuck Percy as a new
member to replace Mr Art Goad, former member who has
moved to another part of the State.
ALTERNATIVES:
SOLUTION:
REQUESTED ACTION TO BE TAKEN BY COUNCIL AND/OR STAFF:
The Parks & Recreation Committee requests that the City
Council of the City of Grand Terrace accept the application
of Mr Chuck Percy and the vote of the Committee, to become
a permanent member of the Committee until the term of
membership expires June 30,1988.
' �- ij�i i V � �� a■ sv
DATE: May 29, 1984
TO: Dick Rollins - Chairman
Parks & Recreation Committee
FROM: Myrna Erway
SUBJECT: Expiration of Committee Terms
Election for Chairman/Vice-Chairman
You had indicated that Arthur Goad was resigning from the Committee.
Since his term officially terminates on June 30, 1984 I would recommend
that you wait to recommend an individual to fill this seat until
the June 21 Council Meeting, so that individual's term will expire
on June 30, 1988. We presently have an application from Charles
Percy to serve on your Committee. If your Committee wishes to
recommend him, please complete a form and give it to me by June 13.
Pursuant to the City's Policy, your Committee is to hold an
election for Chairman and Vice -Chairman at its first meeting
in July. Please notify me of the results of that election, so that
we can update our records and notify Council.
VILE tq?l
C TTY OF GRAND TERRACE
A APPLICATION FOR CITIZEN SERVI
COMPLETE AND SUBMIT TO CITY CLERK'S OFFICE
AS A MEMBER OF:
NAME . .... .....
7 7 (lam � �� ����-R
ADDRESS.• _
HOME PHONE-�'�—
OCCUPATION:_
RECEIVED
APR a S4
CITY OF GRAND TERRACE
BUSINESS
r(List highest year completed and all degrees)
CD
�
t;o () it so,
Are there any workday evenings you could not meet? Yes (A
please list: r
Nm
Why are you interested in this position:
=r t0 be your major
r r 'E r r
2.
3.
� *6 i ten statement containing any additional iriforcr,aticn you feel would
Please a.�cch a wr it
*ten
useful to the City Council.
MDEA 17�•
NOTICE OF VACANCY
XM R(:,LEY
Mayo, Pro leis
Coon:,' WmDt7
70N• of TA
a)r %% NIX
SAPgAP-t PFENNIC.tiAUSEN
$_TM ARMSTEAD
City AUnspw
► yRNA ERWAY
City Cleft
EDWARD k CLARK
Fawnce i AOm,n,irrfhrl
Sen,ces Off,cm
NOTICE IS HEREBY GIVEN THAT A SCHEDULED VACANCY HAS OCCURRED
AND NOW EXISTS IN THE GRAND TERRACE PARKS ' RECREATin..
COMMITTEE DUE TO THE EXPIRATION DATE OF COMMITTEE
i iEhiSER ARTHUR GOAD
SAID EXP:RATIJN DATE TO �E EFFE'CT:'JE JUr�E 3G� ��g4
THE GRAND T=RRACE CITY CCUt;C I L i t;V: T ES ALL . t;TEF:ES T ED C i T: EE';S
,
TO COINTACT THE CITY CLERK IS OFFICE AND FILE AN APPLICATION FOR
SERVICE WITH THE CITY C! ERK rOL' ^'"�'G THE -Y
CITIZEN ., � ",r,l„ c E,:n_
U i RED POST
I tiG OF THE NOTICE, r,=FO'. t:T''Et;T �' I LL EE !',rDc .Y ; aE
CITY CvUt;CiL TO =ILL THE SCHEDULED V"CINCY OF
�'rT�iUR GOAD -•� ,fr TO EY'IP,E_JU�f;E ��L1 !4
i1 'A
CITY CLr-;.K
CITY }',/-,LL
GRAND TERRACE BRANCH OF THE COL T ON POST GFF I CE
TERRACE HILLS COMIX.U111I TY PARK
2279S BARTON ROAD
GRANC"EPPACE,CAP:?24-'?6S
CITY MANAGER - CITY CLERK (1#14) C24-U21
FNAN—CE - CGa�MUN"Y SEPVi::ES (714) CC24-70.26
� 1istorical & Cult 1 Activi Lies Coc.mitt.. a (3UNCIL'AGENDA UEjA ji
Jf t!"OR st i IQ
Minutes of June t�, 19$3 Meeting UNLY.
JUN 2 81984
The meeting was called to order by Chairman Barbara Mathews
at 7 PM. Those present were Irene Mason, "nn,Petta, Betty
Duarte, Barbara Bayus, Barbara Mathews and Hannah Laister.
The minutes of the May meeting were read and approved. The
Treasurer reported that the committee is still in the black
and all bills are paid.
Country Fair: Irene Mason is checking on possible publications
for Fair advertisdng. `Allied Arts is not publishing at present
due to lack of funds. It was decided to have the Pet Parade and
to ask Dick Rollins of Parks and Recreation to'take this part of
the Fair on. Barbara Bayus will call him and report back to the
Committee. It was decided not to have the Cake Walk due to Lhe
many other activities. Posters, flyers, all printing will be
postponed at present but rill be ready to .o 'by .;eptember 1st.
Barbara Mathews suggested that the Committee approach the Chamber
of Commerce and ask them to organize and put on the street parade
we were planning. There was disagreement over this item so a
ballot was taken and it was voted on that Barbara Bayus gill call
the Chamber for their reaction to this p_o_osal.
Bill:_ Benedet provided many slides of the development of Honey
hills. It was decided to have the best cf these slides Nrirted
by Davis Camera as we can be sure the slides .rill be safe zith
them. Mr. Zampese gave his : ermission for this to be done.
There ;.ere approximately 100 responses tc our cultural survey
and the Committee is busy tabulating the results. A "Thank
You" .:ill be put in the Chamber of Commerce net.si:,tter for
all pa.rticip nts. This item -,as composed by the committee.
The next meeting ..'_11 be July 2nd. 'r e r et_ng, ► a Z aGtli C u_ r _,C:
at r:35 Prf.
:yes_ ectfully s-40:.:itted,
r
Hannah Laister
secretary
RECEIVED
JU'N 11 W
CITY OF GRANS TERRACE
STQAFF REPORT 5W
C R A ITEM ( ) COUNCIL ITEM ( X) MEETING DATE: June 28, 1984
AGENDA ITEM NO. G C,
SUBJECT: Appointments - Historical & Cultural Activities Committee
FUNDING REQUIRED
NO FUNDING REQUIRED x_
A Memorandum was written May 29 to the Committee advising the
following Committee Members' terms would expire June 30, 1984:
Barbara Mathews
Elizabeth Duarte
Ann Petta
Openings for these positions were legally advertised, and no
applications were received. All three present committee members
have indicated a desire to be re -appointed. The policy regarding
committee membership indicates a member is not to serve more than
two full terms. Barbara Mathews was appointed on February 15, 1979
and Ann Petta was appointed May 15, 1980, so both individuals' terms
will exceed eight years if re -appointed.
STAFF RECOMMENDS THAT COUNCIL:
MOTION TO WAIVE THE EIGHT -YEAR LIMITATION ON C014-1ITTEE MEMBERSHIP
FOR BARBARA MATHEWS AND ANN PETTA, AND TO REAPPOINT BARBARA MATHEVIS,
ANN PETTA AND BETTY DUARTE TO THE HISTORICAL & CULTURAL ACTIVITIES
COMMITTEE TO FOUR-YEAR TERMS EXPIRING JUNE 30, 1988.
11,E
i
n
I WOULD LIKE TO BE CONSIDERED FOR RE -APPOINTMENT TO THE HISTORICAL
& CULTURAL ACTIVITIES COMMITTEE FOR A FOUR-YEAR TERM TO EXPIRE
JUNE 30, 1988.
I DO NOT WISH TO BE CONSIDERED FOR RE -APPOINTMENT TO THE HISTORICAL
& CULTURAL ACTIVITIES COMMITTEE.
drAcra Mae al 6 - i,f. 94
NAME PLEASE PRINT DATE
RECEIVED
PLEASE RETURN TO CITY CLERK BY JUNE 13, 1984. J UN ' M4
CITY OF GRAND TERRACE
I 1
I WOULD LIKE TO BE CONSIDERED FOR RE -APPOINTMENT TO THE HISTORICAL
& CULTURAL ACTIVITIES COMMITTEE FOR A FOUR-YEAR TERM TO EXPIRE
JUNE 30, 1988.
I DO NOT WISH TO BE CONSIDERED FOR RE -APPOINTMENT TO THE HISTORICAL
& CULTURAL ACTIVITIES COMMITTEE.
AOY7 ee4u
NAME PLEASE PRINT
ictne S" /5LL
DATE '
PLEASE RETURN TO CITY CLERK BY JUNE 13, 1984.
I WOULD LIKE TO BE CONSIDERED FOR RE -APPOINTMENT TO THE HISTORICAL
& CULTURAL ACTIVITIES COMMITTEE FOR A FOUR-YEAR TERM TO EXPIRE
JUNE 30, 1988.
I DO NOT WISH TO BE CONSIDERED FOR RE -APPOINTMENT TO THE HISTORICAL
& CULTURAL ACTIVITIES COMMITTEE.
a,6 �?Z e '211a,' 0
NAME PLEASE PRINT
G -el
4�z
DA E
PLEASE RETURN TO CITY CLERK BY JUNE 13, 1984.
UN 2 F 10Q4
TO: GRAND TERRACE CITY COUNCIL
FROM: CRIME PREVENTION COMMITTEE COUNCIL AGENDA ITEM
DATE: May 21, 1984 0FDRFv 1ION {)►v
�1-1
The meeting was called to order at 7:01 P. M.
MEMBERS PRESENT:
Susan Crawford
Gary Carnes
Joe Ramos
Jim Hodder
GUESTS:
Larry Williams
John Lemay
Joe Frink
David Howard
The minutes of the meeting of April 23, 1984 were read and approved.
Susan Crawford reported that Bill Thurlow of the Sheriff's Office advised that
there had been no Neighborhood Watch meetings in the past few weeks.
Jim Hodder informed the committee that his term would be expiring June 30, 19849
and he would not be re -applying for an additional term.
Jim Lemay will be applying for Linda Bianchi's position. Larry Williams
announced his intention to apply for Jim Hodder's vacancy.
The committee discussed briefly plans and programs in which the committee would
become involved in the future.
The meeting was adjourned at 8:10 P. M.
The next meeting is scheduled for June 4, 1984
pectful y submitted,
?ecretary
Ramos
RECEIVED
J U N 2 1 1984
CITY Of G?.+.D TERRACE
11 S"19AFF REPC4RT -s*
C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: June 28, 1984
AGENDA ITEM NO. (i
SUBJECT: Crime Prevention Committee Appointments and Resignation
FUNDING REQUIRED
NO FUNDING REQUIRED x_
A Memorandum was written May 29 to the Committee advising that
the following Committee Member's terms would expire June 30, 1984:
Susan Crawford
James Hodder
Susan Crawford has indicated a desire to be re -appointed, and
James Hodder has indicated he wishes to resign from the Crime
Prevention Committee. He has completed an application to be
considered for appointment to the Emergency Operations Committee.
The openings have been legally advertised. One application was received.
STAFF RECOMMENDS THAT COUNCIL:
(1) [lotion to accept the resignation of James Hodder from the
Crime Prevention Committee.
(2) Motion to appoint Susan Crawford and Larry Williams to the
Crime Prevention Committee to four-year terms expiring
June 30, 1988.
ME
...d..,�_,........w.M,....-,:s.«-,.,r,..,.,..z...,�+r.�:nr�sn+.e�.ww.m.,r,..+u«..,....:�.,_..•,.wr .^y.e..«�,., ..,,.-.,�..yM..�..�,�.....+..,......_........>..,.,....,....+.W..,�.,.......w�...w...............,.A.._.>...�....,,,..........�......,.c..:>.,.....�..F...,.........o.-
I WOULD LIKE TO BE CONSIDERED FOR RE-APPOINTIMENT TO THE CRIME
PREVENTION COMMITTEE FOR A FOUR-YEAR TERM TO EXPIRE JUNE 30, 1988.
X I DO NOT 14ISH TO BE CONSIDERED FOR RE -APPOINTMENT TO THE CRIME
PREVENTION COMMITTEE.
NAME PLEASE PRINT DATE
RECEIVED
PLEASE RETURN TO CITY CLERK BY JUNE 13, 1984. ����(?
CITY OF GRAND TERRACE
e ... w....... .. �....» . �K .........p.
V, I WOULD LIKE TO BE CONSIDERED FOR RE —APPOINTMENT TO THE CRIME
PREVENTION COMMITTEE FOR A FOUR—YEAR TERM TO EXPIRE JUNE 30, 1988.
I DO NOT DISH TO BE CONSIDERED FOR RE —APPOINTMENT TO THE CRIME
PREVENTION COMMITTEE.
_ -i-�
N41E (PLEASE PRINT) DATE
PLEASE RETURN TO CITY CLERK. BY JUNE 13, 1984.
COMMISSION AND COMMITTEE REPORTS
COUNCIL MEETING DATE: June 7. 1984 DATE: 6-5-84
COMMITTEE: Crime Prevention
SUBJECT: Committee membership
PROBLEM: ODenin0 on committee
Facts: Jim Hodder is resigning from the committee as of June 30, 1984.
Interest in committee membership has been lacking. No one responded to the last
advertisement of an opening on the committee. Larry Williams has expressed
interest in the committee by attending meetings, participating in Neighborhood
Watch, and by submitting an application for committee membership.
ALTERNATIVES: 1. Advertise position
F. Appoint Larry Williams to the committee to replace Jim Hodder.
See attached application.
SOLUTION: Accept Larry Williams' application for committee membership
REQUESTED ACTION TO BE TAKEN BY COUNCIL AND/OR STAFF: The Crime Prevention
Committee respectfully requests that the City Council approve membership of Larry
Williams.
C Y OF GRAND TERRVE
APPLICATION FOR CITIZEN SERVICE
MAY 11 W4
CITY OF GRAND TERRACE
COMPLETE AND SUBMIT TO CITY CLERK'S OFFICE
AS A MEMBER OF:
HOME PHONE: i '.3/S�
OCCUPATION : S
BUSINESS PHONE'
EDUCATION: (List highest year completed and all degrees)
'd" 1i &zL'y79t, e;AA-h
Are there any workday evenings you could not meet? Yes () No If so,
please list:
Why
are you
interested in this
osition:
position:
V
What do ou consider to be your major qualifications?
Y I--- A
REFERENCES:
1.
2.
3.
Please attach a written statement containing any additional information you feel would
be useful to the City Council.
'�. INFORMATIONONLY
EMERGENCY OPERATIONS COMMITTEE ---
June 28, 1984
Council Agenda Item #6E
April 19, 1984
MINUTES
The regular meeting of the Emergency Operations Committee was held on
April 19, 1984 at_7:00 p,m.
Members Present: Mike Harris, Chairman
Ed Luers
Vic Pfennighausen
Roberta Fulton
Staff Present: Tom Coyle, Administrative Assistant
Guest: Jim Hodder
Dusty -Fulton
Barbara Pfennighausen
o Reviewed Minutes from the past month and approved same.
o Tom Coyle reported on a Sherriff s Office Public Safety meeting, which
he attended as a member of the Damage Assessment Committee.
A brief summary of this report follows:
The damage assessment activities following an emergency event is
characterized in three (3) parts 1) React - mobilize, personnel
callout, establish a Command Center, 2) Response - provide aerial
reconnaissance and/or local ground forces providing information to
the EOC, and 3) Recovery - Site specific, photos, records, and damage
estimates.
Also the following general emergency functions were discussed:
1) Family Care
- Protective Equipment
- Protective Clothing
2) Emergency Proclamations
- Disaster Declarations
- Legal Authority
- Sources of Information
3) Personnel Call Back
- Trained Personnel
- Additional Manpower
- Structural Engineers
- Volunteers
4) Aerial Photography
- Maps
- Transportation
5) Document Expenses
6) Tag Unsafe Property
1) Reimbursement
0 Mike Harris will provide a press release on EOC activities to be
published in the new Chamber of Commerce Newsletter.
o A tentative date of May 26th was set for the installation of the new
communications antenna.
o The next meeting will be May 31, 1984.
Respectfully submitted,
( - �Ze �
Mike Harris, Chairman
STAFF REPORT
Date:: 6/26/84
C R A ITEM ( ) COUNCIL ITEM (xx) MEETING DATE: June 28, 1984
AGENDA ITEM NO. 6E(1)
SUBJECT: Emergency Operations Committee Appointments
FUNDING IS REQUIRED
NO FUNDING IS REQUIRED XX
A Memorandum was written May 29 to the Committee advising that the following
Committee Members' terms would expire June 30, 1984:
Mike Harris
Vic Pfennighausen
Both members have indicated a desire to be re -appointed to four-year terms. The
openings were legally advertised. An application was received from James Hodder to
serve on the Committee. One additional opening presently exists.
Staff recommends that Council:
(1) MOTION TO REAPPOINT MIKE HARRIS AND VIC PFENNIGHAUSEN TO THE EMERGENCY
OPERATIONS COMMITTEE FOR FOUR-YEAR TERMS EXPIRING 6/30/88;
(1) MOTION TO APPOINT JAMES HODDER TO THE EMERGENCY OPERATIONS COMMITTEE COMMITTEE
FOR A FOUR-YEAR TERM TO EXPIRE 6/30/88.
ME
I U!OULD LIKE TO BE CONSIDERED FOR RE -APPOINTMENT TO THE EMERGENCY
OPERATIONS COMMITTEE FOR A FOUR-YEAR TERM TO EXPIRE JUNNE 30, 1988.
I DO NOT I;ISH TO BE CONSIDERED FOR RE -APPOINTMENT TO THE EMERGENCY
OPERATIONS COMMITTEE.
tl�;PLEr.�E PRINT
5 -- � ! - �-r- - -
D r, n T i
PLEASE RETURN TO CITY CLERK BY JUNE 13, 19M
C f4Y OF G RAN D T ERR A
APPLICATION FOR CITIZEN SERVICE
COMPLETE AND SUBMIT TO CITY CLERK'S OFFICE
AS A MEMBER OF: Lrr�R^ ^" ^"LD'TTnu� rnti�+"TITER
NAME: James A. Hodder
ADDRESS' 22253 Van Buren St. Grand Terrace
HOME PHONE:
783-0103 BUSINESS PHONE: 818-354-3460
OCCUPATION: Field Systems Lngineer
EDUCATION: (List highest year completed and all degrees)
College Sophomore
Are there any workday evenings you could not meet? Yes ( ) ti'"o If so,
please list:
Why are you interested in this position: See .'_ttached
What do you consider to be your major qualifications? See attached
REFERENCES:
1. r5�irbara i'f r ni.eh<luscn 7c�-11 7
2. "i cha r d !.0 1 1 i ns 7F, 0
3. Edward 1,uers 783-2ol2
Please attach a written statement containing any additional information��� Dwould
be useful to the City Council.
JUN7 W4
CITY OF GRAND TERRACE
•
To: Grand Terrace City Council
From: James A. IIodder
Subject: Request for Committee .appointment
As of June 6, 1984 I have notified the City Clerk that I do not wish
to be considered for re -appointment to the Crime Prevention Committee.
I do, However wish to continue serving this community in a volunteer
capacity.
As a technical supervisor for Bendix Field Engineering Corporation,
contracted by the Jet Propulsion Laboratory to support N.ASA'S Deep Space
Network, I am responsible for an engineering unit and participate in the
following tasks:
i,lectronic Systems Analysis
Technical Reports
Generation of Training 'Material
resign of Operations Procedures
design of Spacecraft :'racking Strategies
Irainir:o of Operations Personnel
I currently serve as technical advisor during critical mission phases
and have experience in directing Netv:"ork G; erections during such activities.
In acditior., I hold e<n FCC license as an .advanced Clans Radio Amateur
i._nd I ::m a member of the Radio Amateur Civil :'nergency Service of San
Bernardino County..
I believe my shills and experience can be best utilized by helping the
Emergency Operations Committee meet their goals and objectives, and I
therefor respectfully request to be considered for appointment to that
Committee.
5a�vr,2�C.� 0.1. 116031VI-I
22953 Van Buren it
Grand Terrace, Cal.
0Z, )24
cc:
Crime Prevention Committee
.merf-ency G,)erat i(,ns Cormittee
i
6 'W S TQA F F R E P OJR T -45�
C R A ITEM ( ) COUNCIL ITEM Q ) MEETING DATE: June 28, 1984
AGENDA ITEM NO. _6 R_ (-/
SUBJECT: Support for the United States Olympic Committee
FUNDING REQUIRED
NO FUNDING REQUIRED y_
The United States Olympic Committee has written a letter to
Chairman Cal McElwain, San Bernardino County Board of Supervisors,
stating that San Bernardino County is the only County in Southern
California that does not have an ongoing program to support the
programs and activities of the United States Olympic Committee,
and requesting the establishment of a County -wide Executive
Committee of seven members and sub -committees for potential
programs and events for 1985 thru 1988. The purpose of the
committee would be:
(1) To raise funds to help the U.S.O.C. in its ongoing programs
at the training center in Colorado Springs plus related expenses
of fielding a team to represent the United States in the Pan-
American and Olympic Games; and
(2) To promote local involvement in the Olympic movement on a
continuing basis.
This program has no direct connection with the 1984 Olympic Games.
Supervisor McElwain has requested that Grand Terrace submit a list
of potential names to serve on a local sub -committee and/or the
Countywide committee who could work a minimum of 6-8 hours a month
and who would have the status of and/or access to key decision makers
in our community, as well as possessing organizational skills.
The Mayors of each city are being asked to serve on a council of
dignitaries for San Bernardino County to make ceremonial appearances.
STAFF RECOMMENDS THAT COUNCIL:
CONSIDER SUBMITTING A LIST OF POTENTIAL INDIVIDUALS FROM GRAND TERRACE
TO SERVE ON THE COMMITTEES.
PS E
)Board of Superbi,00r,s - Coin of )'an �Bcrnardino
IIv-U%;;� I IUri L U'r t
XU4NISHEQ Q `7-,
L
Cal ,X110wain
Supervisor, Second District
Chairman
RE: SUPPORT FOR THE UNITED STATES OLYMPIC COMMITTEE
Dear Mr. Mayor:
I am writing you at the request of the Board of Supervisors following a
suggestion made by Ronald 0. Koch and Donald P. Crivellone, San Bernardino
County Chairman and Southern California Area Chairman respectively, for the
United States Olympic Committee. (See copy of letter attached.)
The Board of Supervisors concurs with Mssrs. Koch and Crivellone's suggestion
for a Countywide on -going program to support the U.S.O.C. Also, we believe
that the organizational structure proposed to me by Ron Koch in his letter is
appropriate.
In order to get this program underway, we and the Board of Supervisors are now
requesting that you suggest a list of potential names to serve on local sub-
committees from your area and/or the Countywide committee.
In suggesting these names, please keep in mind that two key points or quali-
fications are necessary for success:
a.
A willingness
to work
a minimum of
6 - g hours per
month,
and
b.
The status of
and/or
access to key
decision makers
in your
community.
Our Board has asked Dick McElvany, Dennis Bruns and Gary D. Patton to serve
in the formation of this program.
Cordi
CAL MC _LWAiN, Chairma
Board of Supervisors
Names which have been suggested
for people from your area include:
San Bernardino County Center • 385 North Arrowhead Avenue, Fifth Floor 9 San Bernardino, CA 92415-0110 • (714) 383-2811
Donald P. Crivellone
Southern California Area Chairman
John Naber
Gold rded3l;sl
Protnotlon-il Speaker
Consultant to the Chairman
Ponald L. Merriman
Partner
Pcat. Marwick. Mitchell R Co
Vice Ch3,rmrn-Rusiness
VIallace %761
Gold r.'P,iahst
Pres dent
17alla--e Wo'I Pr3duclI0rns
Vice Charnnan-Individuals
William M. 6larcussen
Vice Cha,rmar,-PubLc Re!avons
At!anl-o R.cld,e;d Company
Vice Chwrman Publicity
JL:nyce L. Sunni(
V -e Cha-rtro.man-Celebrities
Harry L. Summers
Pres ,jt--nl
Hairy L Swr-* ,,rs. Inc.
San D cga County Chairman
Robert W. Clifford
A.r r
Oral Court; Cha-man
Stephen D. Wood%vorth
F•• ' 11 , e, Pre: dent
Ccrpera'e Ear�.,,lg
Securr/ Pac,f.c t:,rbona' Dank
Ve-il�,ra Sa-,'a Barbara
Co-jnf es Cha,.r,;an
Nicholas E. Tavaglione
Pre_.dcnt
N ck Tavaq' one Consirucbun
R :er, de Co_r:uy Cnafrman
Ronald D. Koch
Levi S'r.U, s & Co.
Sin BCrnvrl ro Counly Ch,,rrr,vj
Soulh:rn California
P O BOX 54010
Tenn-nal Annex
Los Andelcs. CA rws
(213) 614 2480
In
� 1 r -.. r . •1� lr , � �1
February
11
Q�,Dj
�y 01'I] L.J L u G L;. E
1750 EAST BOULDER STREET. COLORADO SPRINGS COLORADO 80909
Tai (303) C32 b551 Te'e. n-. 2-124 Cable 'AMOLn.+rIC CSFI
IX PAN A E-RICAN GAMES Caracas Ver,E;ruefa Augu;t 20 Sewernber 2 -1993,
XIV OL`r;!PIC WNTER CAYES Sara;evo, Lugo;lavaa. February 7 13 ;Ziij�< \'-\
�. C".
GAVES OF THE XXIII OLYMPIAD. LOS Ange-:9s. California. Y S A • Jul+-28 A,7usl 12. t 9a4 : 1{
24, 1984
Cal
McElwain, Chairman
W.R.
"Bob" Ho,1coirb;--fluyor
San
Bernardino County
City
of San Bernardino
Board of Supervisors
City
Hall
157
West Fifth Street
300
North "D" Street
San
Bernardino, CA 92415
San
Bernardino, CA 92418
Gentlemen:
I am jointly ,;riting to the Chairman of the San Bernardino
County Board of Supervisors and the (layor of the City of
San Bernardino on behalf of the United States Olympic Comniittee'�
Southern California area division. Currently the only
County in Southern California which does not have an ongoing
program to support the programs and activities of the U.S.O.C.
is your area.
At the direction of our chairman, Donald P. Crivellone, I
am requesting that you jointly agree to lend your nal.e and
organizational support to the formation of such a program
for San Bernardino County.
feadq �rit:r9 V "'-
i-`£Glp, q 904
P
Specifically what is requested is as follo,.rs:
1. A joint letter to all mayors to serve tdith both of
y,)u eentler,en on a coincil of dignitaries for the
County of San Bernardino (see attached organizational
chart).
Note: The requirements for your time and those of the
r ay ors .could be very riinirT,aI , at most one or tvro
cereir.)nial appearances per year is projected. Ho:rever,
ei:)O5L1re from ne',•rs releases could provide substantial
positive identification.
T' -+ r r,u— s ,es f r. c-nt th
2. if„f� r�u ,���t nan or ro�,ir_r,, {�c�re .�
err- nizatrcnal skills and sollle tinge to com-nit to serve
Lfr.
a. County -,ride ey.r-cuti'.e coriniittee (total of seven)
b. Secticnal groups sub -committee (total of seven),
frith one from each section ('.rest end, central,
m,euntain, high desert) to be a member of the
County -Pride executive committee.
In addition, I'm specifically requesting that you select
Gary D. Patton as chairman and Annie F. Ramos as secretary
of the executive committee. In order to capitalize on the
energy and enthusiasm no;.j generated by the 1984 Los Angeles
games, we geed to move rapidly to get an initial or series
of events underway as quickly as possible. Plans need to
commence soon for potential programs and events for 1985
through 1988.
It ne=ds to be pointed out hbre that this program has no
direct connection with the 1984 games being conducted by
the L.A.O.O.C., an independent corporation. There will be
certain o':vious potentials for tie-ins and spin-offs with
this years L.A.O.O.C. activities. (Please see attached
suggested programs).
3. Authorize the current ad -hoc executive committee
to issue letters in your names to work with the
mayors or their delegates to formulate each
sectional group.
Their purpose of developing this organizational structure
would be:
a. To raise funds to help the U.S.O.C. in its
ongoing programs at the training center in
Colorado Springs plus related expenses of
fielding a team, to represent the United States
in the Pan-American and Olympic Games.
t. To promote local involmement in the Olympic
moveir,ent on a continuing basis.
One possible nave of this committee might be the "San
Bernardino —Go for the Gold Cori.mittce".
I ,-could be glad to vi-,it you at your convenience to explain
ou» national goals and local goals and to answer any
questions that you njicht have about this program.
'With best regards,
U,i .S.O.C., clouthern California Section
P. nKoch
Levi Strauss &
San Bernardino
RK:cs
Company
County Chairman
S"LAFF REP Oe
C R A ITEM ( ) COUNCIL ITEM ( X) MEETING DATE: June 28, 1984
AGENDA ITEM NO. Z
SUBJECT: SANBAG Dues Increase
FUNDING REQUIRED
NO FUNDING REQUIRED _ x
The attached letter was received from Wesley McDaniel, Executive
Director of SANBAG, indicating the proposed increase of SANBAG
Dues for 1984-85. Mayor Grant requested this item be placed on
the agenda to determine whether or not Council wishes to comment
on the proposed increase, from $202.44 to $303.66.
Continuance of membership in SANBAG and the Mayor serving on the
SANBAG Board of Directors is of vital importance to Grand Terrace.
SANBAG makes all decisions relative to distribution of funding
for the Southern California Area Governments; having the Mayor
on the Board to support matters pertaining to our City is very
beneficial to the City.
Examples of funding the City has received and funding expected to
be received are:
(1) Received $7,000 to install the sidewalk at Greg's Market;
(2) Received $35,000 this year to install sidewalks from Arliss to
Grand Terrace Road;
(3) East Valley T-Tac has approved $162,000 additional funding from FAU funds
for the Barton Road Reconstruction Project; final approval
of this funding will be made by SANBAG.
STAFF RECOMMENDS THAT COUNCIL:
APPROVED CONTINUED CITY MEMBERSHIP IN SANBAG.
ME
o The San Bernar 'no County Transportation Commission
SAN BERNARDITO ASSOCIATED GOVERNMENTS
A PLANNING COUNCIL OF COOPERATING INTERACTIVE GOVERNMENTS
r
Wells Fargo Building, 334 W. Third Street, Suite 401
5" 90WANOM San Bernardino, California 92401 (714) 884-8276
DATE:
May 23, 1984
TO:
SANBAG Member Entities (Mayors, SANBAG
Delegates,City
Managers)
FROM:
Wesley Mc Daniel, Executive Director
FILE
COPY
SUBJECT:
GENERAL ASSESSMENT DUES, 1984-85
As you may know, SANBAG has always had a modest general fund dues
structure since its inception in 1973. This assessment had two
functions: (a) to support some time spent on general, nor. -
transportation matters of common interest and (b) simply to
encourage a feeling of belonging to the "club".
Our overall budget is almost totally supported by transportation
sources: 2% or the SBA35 TDA monies countywide plus a share of
the SCAG federal and state work program. The total budget has
hiszorically.run in the + Y400,000 range.
Of that, prior to proposition 13, we had been assessing a general
dues input of $38,000 for several years. Immediately after
Proposition 13, we arbitrarily reduced it by half, and have been
receiving dues of $19,102.94 every year since.
(In fact, we have been levying the same amount against each
entity every year without change. The JPA recites that the
assessment- shall be spread 50% on proportionate assessed value
and 50% on population, but it was determined that the small amount
simply wasn't worth recomputing the members each year. This raises
a side question: If the dues are increased slightly, should the
newest AV and population data be cranked in? The answer is
probably yes; we would then be current and defensively correct.)
During the last year, SANBAG has been involved in a performance
audit and goal setting process. One of the conclusions reached
by the Board is that. we are spending more effort in general
subjects than covered by that relative amount, and the desire is
to continue and even increase that focus. Thus, the consensus
was that we should increase our general dues slightly, even if
the effect was more symbolic than revenue -producing. -
_ _>
rit4f;�fi
CITIES OF, ADELANTO. BARSTOW. BIG BEAR LAKE. CHINO, COLTON, FONTANA, GRAND TERRACE, LOMA LINDA, MONTCLAIR,
'NEEDLES, ONTARIO, RANCHO CUCAMONGA, REDLANDS, RIALTO, SAN BERNARDINO, UPLAND, VICTORVILLE, COUNTY OF SAN BERNARDINO
Iri
S?.NBAG Member Entities
GENERAL ASSESSMENT DUES 84/85
May 23, 1984
Page Two
At the May meeting, the Board moved to consider returning the
dues assessment to 75% of its pre -Proposition 13 level (i.e. -
50% more than current, which is half the pre -Proposition 13
,s%mount). The current dues of $19,000 would move up to $28,650,
compared with the original $38,000 several years ago. The
actual total amount for each city still remains very small.
V/The Board will be considering budget matters in June and adopt-
ing the document in July. They asked that we send this separate
letter on the dues question, so that there could be an oppor-
tunity for review and comments.
Attached is a chart detailing
a copy of the 1983-84 program
(If the AV/population formula
have minor - not significant
WTMD : kv
cl-84-187
the impact of a 50% increase, plus
budget to show the relatively.
is reworked, the dues figures would
changes up or down.)
n
- � r=._v 7h
-,EL_`� L'!'=E'`L`-r�it, - S rr.(7L ♦' -- -—
i�
_
GEt4CCURRENT 5(I'. t'1Et.:'- E•LIE
DUES :t•1r_FE"CE kMCtU'NT
:.I,r ! 44 . Se. 2E . 44 2 � : _
r�r� Et�r,I�TC •�
J
E,iRSTOW I_OE.`0 154.25 _-. 75
. C. EEHR Lr~VE 4E5. 22' _242 . bl -•
t_1�L- h.; �14.Q1. d•24. 2
Y 'r'.-4' 'rE"'r'!"7 ;..E �rl .-.'i �. 1 i! 1 .._2 L CtI.6c
L !-I n I h-! L : t`j r 4-1 — — _ _, r� : 1 4. 4 4
.. L V L• L' L' �'
_ c
I {:r-_IR°.."i LSE
='Ei dr'r,:tji'=�'Llr1T`i ' �;�.�` _,�-`..(" . _-
:u
-------------------------
— - ' L. I� E �• 1 - R 1 �_ I . • - -. C C ' • C I — = i C ti a u
pc t,:tnetndues.pc
5/ 1 L•/84 KHF
pc t,:tnetndues.pc
5/ 1 L•/84 KHF
SAN
11ERNARDINO ASSOCIATED GOVERNMENTS
BUDGET (REVISION)
I
FISCAL YEAR
1983/811
OWP
TDA/MATC11
TDA
OENEHAL BT.30
TOTAL
AIR QUALITY/LAND 1J3E./D1-l400RAPHY
(100)
(100)
(200)
(300) (600)
COMMENTS
'
84121520 AQrtP M0111TOR
7,000
7,000
84215120 LAND LISK/DEMOGRAPHY
8,000
8,000
SYSTF14 PLANNlN(i
---------------
i
83220110 TSM/RID[.:HARE (C/O)
5,212
1,121
6,333
USE BY 1ST QUARTER
84313310 IIIV/SAN TINTS
17,353
2,905
20,258
84313510 1a01114 'AIll Accrss
28,000
7,000
35,000
84363110 TSM (ONTARIO EMP. AREA)
29,982
5,395
35,377
HIGHWAY PLANNING
----------------
84323110 IIIOIIWAY SYSTEM PLANNING
8,087
1,098
9,185
811323100 ROUT['E, 30 STUDY
119,485
119,1185
'TRANSFER 20K FROM
8432312
811325110 HIGHWAY Pl,All IMPf,Pl4E.NTATioN
880
li9
999
84323120 srOT PRoji�cTS (HWYS)
4o,000
40,000
20K To 84323106
TRANSIT PLA1II41140
----------------
83231810 TRANSIT SFR. PE1IP. EVAL. WO)
23,5611
5,891
29,455
USE BY END OF 211D
QUARTER
81,383210 SHIT (MT1l./DESE:RT)
36,000
9,000
45,000
84385210 WORD. OF PT & Fli (E. VA1,1,1.Y)
211,000
6,000
30,000
843831120 SPIN Plio.,TECTS (TRANSIT)
20,000
20,000
PROGRAMMINO
-
-----------
81,355120 I'll'
25,000
25,000
81,355220 Tun/STA
15,000
15,UUo
84325120 FINANCING MEASURES
20,000
20,000
ADMINIS'ITtATIVE/(ltiNERAL
----------------------
(
83270210 TDA AUMIN. (PEiI. AUDIT C/o)
111,509
111,509
USE BY END OF 214D
QUARTER
8451712u CTC
36,105
36,105
84517130 GENERAL Corr,
19,103
19,103
(
811151120 OWP, APMIN., FINANCE, AUDITS
20,000
20,000
3490575 INDIRECT con,rr,/ARATEME:NT;;
t
..........
TOTAL
1117,587
38,529
191,105
19,103 119,485
555,809
B:BDGTR2..Ill'
10/211/83
4 •
C R A ITEM ( ) COUNCIL ITEM (x i
AGENDA ITEM NO. 21A
SUBJECT: Vacation of Equestrian Easement
FUNDING REQUIRED
NO FUNDING REQUIRED x
MEETING DATE: June 28, 1984
At their regular meeting of June 7, 1984, City Council adopted Resolution
No. 84-14, a resolution of intention to vacate an equestrian easement along
the rear lot lines of Tract 9799. These lots have frontage on Stonewood
and are located between DeBerry and La Paix.
The easement to be vacated has been posted and the Public Hearing for the
proposed vacation has been advertised in accordance with legal requirements.
Staff recommends that:
THE CITY COUNCIL CONDUCT THE PUBLIC HEARING AND TAKE APPROPRIATE ACTION
BASED ON THE PUBLIC HEARING. ADOPT THE ATTACHED RESOLUTION IF THE
VACATION OF THE EASEMENT IS APPROVED.
JK/lh
PENDING CI
UNCIL APPRO
AL ,
RESOLUTION NO. 84-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA, FINDING THAT A PORTION
OF A CERTAIN EQUESTRIAN EASEMENT IS UNNECESSARY
FOR PRESENT OR PROSPECTIVE EQUESTRIAN EASEMENT
PURPOSES AND ORDERING THE VACATION OF SAID
PORTIONS.
THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY RESOLVE,
DECLARE, DETERMINE, AND ORDER AS FOLLOWS:
SECTION 1. That the City Council of the City of Grand Terrace, having
elected to proceed under the provisions of Division 9, Part 3, Chapter 2, of
the Streets and Highways Code of the State of California, and having held a
Public Hearing as provided therein, hereby finds from all evidence submitted
that a portion of a certain equestrian easement described in this Resolution
is unnecessary for present or prospective equestrian easement purposes and
that the public interest and convenience require the closing of said portion
of a certain equestrian easement.
SECTION 2. That said City Council hereby orders the vacation of a
certain portion of an equestrian easement located in the City of Grand
Terrace, California, and more particularly described as follows:
Westerly fifteen (15) feet of Lots 1 through 6 along with the
easterly fifteen (15) feet of the westerly thirty (30) feet of
the southerly fifteen (15) feet of Lot 2 of Tract 9799 in the
City of Grand Terrace as recorded in Book 139 of Maps, Pages 47
and 48, records of San Bernardino County, State of California.
SECTION 3. That in the proceedings herein adopted by this City
Council for the vacation of a portion of a certain equestrian easement
described in Section 2, the City of Grand Terrace reserves and excepts from
the vacation the other easements and right at any time, or from time to time,
to construct, maintain, operate, replace, remove and renew upon, over and
across any easement or part thereof proposed to be vacated and pursuant to any
existing franchises or renewals thereof, or otherwise, to construct, maintain,
operate, replace, remove, renew and enlarge lines of pipe, conduits, cables,
wires, poles and other convenient structures, equipment and fixtures for the
operation of gas pipe lines, telegraphic and telephone lines, railroad lines,
and for the distribution or transportation of electric energy, petroleum and
its products, ammonia, water and incidental purposes, including access and
right to keep property free from inflammable materials and wood growth, and to
otherwise protect the same from all hazards in, upon, and over the portion of
the equestrian easement proposed to be vacated.
SECTION 4. The City Council hereby determines that the vacation of
portions of the equestrian easement described herein is required by public
interest, convenience, safety, and welfare.
ADOPTED this 28th day of June, 1984.
STQAFF REP' I
C R A ITEM ( ) COUNCIL ITEM (X ) MEETING DATE: 1inp 2R, 1994
AGENDA ITEM NO.
SUBJECT: Ordinance Limiting Campaign Contributions
FUNDING REQUIRED
NO FUNDING REQUIRED y_
The City Council approved first reading of this ordinance on
June 7. Please bring the ordinance with you to this meeting.
The public hearing. for this natter has been legally advertised.
STAFF RECOMMENDS THAT COUNCIL:
(1) CONDUCT A PUBLIC HEARING ON THE ORDINANCE;
(2) MOTION THAT THE ORDINANCE BE ADOPTED BY TITLE ONLY, WITH
FULL READING OF THE ORDINANCE BEING WAIVED;
(3) MOTION TO ADOPT THE ORDINANCE LIP"ITING CAMPAIGN CONTRIBUTIONS,
BY TITLE ONLY.
ME
r;14 S FF REPW-FC R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: JUNE 28, 1984
AGENDA ITEM N0.
SUBJECT: SAN BERNARDINO COUNTY SHERIFF'S CONTRACT FUNDING
FUNDING IS REQUIRED X
FUNDING IS NOT REQUIRED
te: 6/26/84
S414.
The City Council at its regular meeting on June 7, 1984 was furnished Agenda Item
9A, San Bernardino County Sheriff's Contract for review of the 84-85 Amendment 1
approval in the sum of $414,279 for an overall increase of 6%. Please bring June 7,
1984 Agenda Item 9A with you.
This calendar year we have had three Request For Proposals and studies for law
enforcement. The Council has previously found the San Bernardino County Sheriff's
contract to be the most effective, efficient and reasonable in cost.
It should be noted that Grand Terrace has the lowest crime rates in San Bernardino
County. The staff feels that we should continue with the San Bernardino County
Sheriff's Office for law enforcement.
Staff recommends that the Council:
A. APPROVE THE FIRST AMENDMENT TO CONTRACT NO. 83-842-Al PROVIDING FOR LAW
ENFORCEMENT SERVICES TO THE CITY OF GRAND TERRACE EFFECTIVE JULY 1, 1984 AS
NOTED IN THE SCHEDULE FURNISHED AT THE CITY COUNCIL MEETING OF JUNE 7, 1984,
AND AUTHORIZE MAYOR TO EXECUTE SAME.
NOTE: EXCEPT FOR THIS AMENDMENT ALL OTHER PROVISIONS OF THIS CONTRACT REMAIN
AS-79ATED THEREIN.
B. AUTHORIZE APPROPRIATION FOR THE AMOUNT OF $414,279 FOR LINE ITEM 44-10-256,
PAGE 52 OF THE OPERATIONAL BUDGET FOR 1984-85, INCREASING THE TOTAL FY 1984-85
APPROVED BUDGET TO $2,924,407.
SA:lo
Encl. June 19, 1984 letter to Mayor Hugh Grant on Sheriff's Administrative Costs
and Overhead.
�0 <<)k-'NTY SHLRi,� .
Z " Doh(awd T(+ our Sat-Civ"
June 19, 1984
Hugh Grant, Mayor
City of Grand Terrace
City Hall
Grand Terrace, California 92324
Dear Mayor Grant:
lloN d TidH ell
Slle'�(II
y , );
(a�V'zT�Y
+ i,r sc��+aoiw j
I have been contacted by Captain Jim Bradford reference the County
direct costs related to the Sheriff's contract for the City of
Grand Terrace. In an attempt to clarify the costs, I submit the
following:
* Personnel liability insurance fee...............$5,698
* Personnel bonding fee ........................... 10
* Sheriff's facilities operations costs........... 1,339
TOTAL
$7,047
The above figures represent .36% of the Sheriff's Central Station
costs and is based on total complement of officers assigned to the
Grand Terrace operation.
It is my understanding that the "County overhead costs" issue was
resolved last year; however, we in the Sheriff's Bureau of
Administration failed to change the wording on the contract's
Schedule A. These costs are Sheriff's administrative costs and not
San Bernardino County overhead, I regret that this misunderstanding
occurred and we have taken steps to correct our Schedule A.
Sincerely,
Thomas Wickum, Captain
Bureau of Administration
TW:jf
���i{ r( 1. I'Ffii' �f
I'014 Wl .-, liu, 569, Sjn PL:rr,jrJ:nc , (A 1�,2493
S T1QA F F R E P QR T
C R A ITEM ( ) COUNCIL ITEM ( X ) KETING DATE: JUNE 28, 1984
AGENDA ITEM NO. EA
SUBJECT: CONTRACT AWARD TRAFFIC CONTROL DEVICE INVENTORY
FUNDING REQUIRED X
NO FUNDING REQUIRED
On June 14, 1984, a total of five engineering firms (out of 15), responded to the
Request for Proposals for the Traffic Control Device Inventory project as follows;
C.G. Engineering...... .............
$18,000.00
(Aerial Photos Included)
Berryman & Stephenson ..................
14,662.18
(Aerial Photos Included)
DSK Engineering ............... ......,
12,950.00
(Aerial Photos Included)
. Traffic Safety Engineers ...............
9,950.00
(Aerial Photos Included)
Mohle, Grover & Associates .............
10,400.00
(NO Aerial Photos Included)
Based upon the RFP stated review criteria, staff has determined that the engineering
contract should be awarded to the firm known as Traffic Safety Engineers, 3100
Marywood Drive, Orange, CA. 92267. Their proposal is attached to this staff
report. This firm not only has the required experience, but also was the lowest
bidder. The total State grant from the Office of Traffic Safety is $10,500.00,
with Traffic Safety Engineers bidding the job at $9,950.00.
Staff Recommends that the Council:
AWARD THE TRAFFIC CONTROL DEVICE INVENTORY PROJECT CONTRACT TO THE FIRM OF
TRAFFIC SAFETY ENGINEERS, WITH A NOTICE TO PROCEED EFFECTIVE JULY 2, 1984.
Date: June 21, 1984
STA12-10.1018
C R A ITEM ( ) COUNCIL ITEM (X ) MEETING DATE: June 28, 1984
AGENDA ITEM NO. G
SUBJECT: Design of Barton Road and Palm Avenue
FUNDING REQUIRED
NO FUNDING REQUIRED
As directed by the City Council, Staff considered several alternative
designs of that intersection. All of these were done on a "hard copy"
therefore, not readily reproducible for the City Council packet.
These alternate designs will be presented to the City Council at the
meeting of June 28, 1984, with a recommendation and cost estimate to
consider Alternate "E", which includes realignment of the northerly
curbline of Palm Avenue to provide for widening of the triangle, better
site distance of the intersection and smoother curve transition.
The estimated cost for this alternate is $14,500.00. This can be
included, if approved by the City Council in our Barton Road improvement
project.
Additional funding for that project in the amount of $14,500.00 would
be required.
Staff recommends that:
1. CITY COUNCIL APPROVE ALTERNATE "E".
2. AN ADDITIONAL APPROXIMATION TO:
ACCT. NO. AMOUNT
• 4930-255 $12,500.00
4930-600 $ 2,000.00
STaFF REP04T
C R A ITEM ( ) COUNCIL ITEM �XX) MEETING DATE: 6-28-84
AGENDA ITEM NO.
SUBJECT: TAX AND REVENUE ANTICIPATION NOTES
FUNDING REQUIRED
NO FUNDING REQUIRED XXX
On attachment #1 we have projected the cash flow of the General Fund for the fiscal
year 1984-85. In order to be able to begin our CRA and City Capital Projects as
planned we need to be able to increase our cash flow in the early part of the
fiscal year. Under current revenue and expenditure estimates our City General Fund
cash would have a deficit balance of 1.14 million in November 1984.
If temporary borrowing is not secured we will need to reschedule our major capital
improvement projects to later in the fiscal year when our -cash flow position would
be better. The projects we wish to begin early in the fiscal year include the entire
CRA Capital Projects, and the City Barton Road reconstruction project.
We are proposing selling of Tax and Revenue Anticipation Notes which constitute
a loan to the City with our anticipated receivables (Tax Revenues) pledged as
collateral. This is a vehicle used by many municipalities to even out cash flows.
Due to the tax free nature of the notes, the interest rate typically is 300 basis
points below the current short term market rate of 11%. The costs of the issue and
the cost of the borrowing will be offset by investment of the idle funds over the
course of the fiscal year.
In order to provide needed public improvements in the most efficient and timely
manner we would like to issue 1.2 million dollars in Tax and Revenue Anticipation
Notes to be repaid no later than the end of the 1984-85 fiscal year.
Staff Recommends:
1. CITY COUNCIL ADOPT THE ATTACHED RESOLUTION AUTHORIZING THE TEMPORARY BORROWING
THROUGH THE SALE OF TAX AND REVENUE ANTICIPATION NOTES AND APPROVE THE CONTRACT
OF PURCHASE BETWEEN THE CITY AND MILLER & SCHROEDER MUNICIPALS, INC.
2. CITY COUNCIL ADOPT THE ATTACHED RESOLUTION DESIGNATING NAZAREK, HARPER, HOPKINS
& MC FAP.LIN AS SPECIAL COUNSEL FOR THE PURPOSE OF CONDUCTING THE PROCEEDINGS AND
ISSUING THE LEGAL OPINION AS TO THE TAX-EXEMPT STATUS OF THE NOTES.
ATTACHMENT # 1
ri
CASH FLOW ANALYSIS 1983/84
JULY
AUG
SEPT
OCT
NOY
DEC
JAN
FEB
MAR
APR
efT 1IbTl0
MY
JUNE
Beginning Cash Balance
1,764
(6,032)
(23,377)
(257,136)
(189,448)
(190,491)
18,815
(779)
(54,325)
(92,662)
211,193
169.3135
Revenue
Property Taxes
28,502
23,995
40,124
233,468
30,274
3,906
5,515
168,575
7,728
8,000
Franchises
1,096
76,172
Business License Tax
415
341
212
156
256
2,424
10,230
7,511
1,945
592
322
200
Sales E Use Tax
6,000
8,000
29,298
9,600
12,800
40,636
8,400
11,200
24,241
9,000
8,000
12,000
CMV Fees
29,629
19,621
13,135
14,050
14,319
18,778
15,633
14,441
18,156
16,157
120505
CRA Interest Income
41,415
46,049
48,986
49,500
CRA Administrative Services
41,840
41,839
41,840
41,840
HOPTR d BITR
3,293
7,673
23,153
7,673
Other
7,907
19,941
3,365
12,268
23,025
5,789
17,824
6,132
12,772
20,743
7,000
6,000
Transfer In - Fed. Rev. Shar.
57,516
Total Revenue and Transfers In
42,824
57,911
52,496
142,409
90,255
299,929
181,067
44,382
60,010
407,217
46,880
187,561
Expenditures
Personnel Services
140107
25,399
37,272
29,407
13,538
25,044
38,389
25,259
37,595
28,155
25,688
39,657
Materials, Services, Supplies
9,910
11,234
17,011
6,199
6,076
19,596
13,300
17,699
16,729
7,339
12,000
12,000
Contract Services
26,603
37,330
46,946
38,846
68,118
44,358
43,145
45,292
42,373
48,340
50,000
50,000
CRA Project Loan
182,851
100,000
17,149
100,000
Capital Projects
293
2,175
269
3,566
625
5,827
8,668
1,650
2,379
Total Expenditures and Transfers
50,620
75,256
286,255
74,721
91,298
90,623
200,661
97,928
98,347
103,362
88,688
201,657
ENDING CASH BALANCE
(6,032)
(23,377)
(257,136)
(189,448)
(190,491)
18,815
(779)
(54,325)
(92,662)
211,193
169,385
155,289
!6
A
+ , f
(40
CITY
j JUIV 2
ICOLIN IL 4PPROVAL
RESOLUTION NO.
1POUNCIC AGENDA ITZM;j
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF GRAND TERRACE, CALIFORNIA,
PROVIDING FOR THE BORROWING OF FUNDS
FOR FISCAL YEAR 1984-85 AND THE
ISSUANCE OF 1984-85 TAX AND REVENUE
ANTICIPATION NOTES THEREFOR
WHEREAS, pursuant to Article 7.6 (commencing with Section
53850) of Chapter 4 of Part 1, Division 2 of Title 5 of the
Government Code of the State of California, the City Council of
the City of Grand Terrace (the "Council") has found and determined
that the sum of up to one million two hundred thousand dollars
($1,200,000) is needed for the requirements of the City of Grand
Terrace, California (the "City") to satisfy obligations payable
from the General Fund of the City, and that it is necessary that
an amount up to said sum be borrowed for such purpose at this time
by the issuance of temporary notes therefor in anticipation of the
receipt of taxes, revenue and other moneys by the City for the
General Fund of the City during or allocable to Fiscal Year
1984-85; and
WHEREAS, the City intends to borrow, for the purpose set
forth above, not to exceed one million two hundred thousand
dollars ($1,200,000), as specified in the Contract of Purchase
hereinafter described, by the issuance of the notes, as
hereinafter defined; provided, however, that in the event an
approving opinion of Nazarek, Harper, Hopkins & McFarlin ("Bond
Counsel"), as to the notes can only be delivered with respect to a
smaller amount than that specified in the Contract of Purchase,
without requiring the restricting of the yield on proceeds of the
notes, then the amount to be sold by the City shall be reduced to
such smaller amount; and
WHEREAS, it appears, and the Council hereby finds and
determines, that said sum of one million two hundred thousand
dollars ($1,200,000), when added to the interest payable thereon,
does not exceed eighty-five percent (85%) of the estimated amount
of the uncollected taxes, revenue and other moneys of the City for
the General Fund of the City attributable to fiscal year 1984-85,
and available for the payment of said notes and the interest
thereon; and
WHEREAS, pursuant to Section 53856 of the Government Code
of the State of California, certain revenues which will be
received by the City for the General Fund of the City during and
attributable to fiscal year 1984-85 can be pledged for the payment
of said notes and the interest thereon (as hereinafter provided);
Ll
11
WHEREAS, Miller & Schroeder Municipals, Inc., ("the
Purchaser") has submitted an offer to purchase said notes and has
submitted a form of Contract of Purchase (herein called the
"Contract of Purchase") to the City Council;
NOW, THEREFORE, the Council of the City of Grand Terrace
does resolve as follows:
SECTION 1. All of the recitals herein set forth are true
and correct, and the City Council so finds and determines.
SECTION 2. Solely for the purpose of anticipating taxes,
revenue and other moneys to be received by the City for the
General Fund of the City during or allocable to fiscal year
1984-85, and not pursuant to any common plan of financing, the
City hereby determines to and shall borrow the aggregate principal
sum to be specified in the Contract of Purchase (but not to exceed
one million two hundred thousand dollars ($1,200,000), or such
lesser amount as Bond Counsel can deliver an opinion on without
requiring the restricting of the yield on the proceeds of the
notes), by the issuance of temporary notes under Sections 53850,
et seq. of the California Government Code, designated "1984-85 Tax
and Revenue Anticipation Notes" (the "notes"), to be numbered from
1 consecutively upward in order of issuance, to be in an even
multiple of $25,000, as specified by the Purchaser as provided in
the Contract of Purchase, to be dated the date of delivery, to
mature (without option of prior redemption) on June 30, 1985, and
to bear interest, payable at maturity and computed on a 360-day
year basis, at the rate or rates determined in accordance with the
Contract of Purchase. Both the principal of and interest on the
notes shall be payable, only upon surrender thereof, in lawful
money of the United States of America, at the office of the City
Treasurer, City of Grand Terrace, California. The notes will be
sold to Purchaser on such terms as contained in the Contract of
Purchase.
SECTION 3. The notes shall be issued without coupons and
shall be substantially in the form and substance set forth in
Exhibit A attached hereto and by reference incorporated herein,
the blanks in said form to be filled in with appropriate words and
figures.
SECTION 4. The Contract of Purchase for the notes is
hereby approved and the Finance Director of other designated City
official is hereby authorized to execute and deliver a Contract of
Purchase, substantially in the form attached hereto as Exhibit cB,
but with such changes therein, deletions therefrom and
modifications thereto as the Finance Director shall approve, such
approval to be conclusively evidenced by his execution and
delivery hereof. The Finance Director is further authorized to
Ll
11
determine the maximum principal amount of Notes to be specified in
the Contract of Purchase for sale by the City, up to one million
two hundred thousand dollars ($1,200,000) and to enter into the
Contract of Purchase with the Purchaser in his sole discretion.
SECTION 5. The moneys so borrowed shall be deposited in
the General Fund of the City and used and expended by the City for
any purpose for which it is authorized to expend funds from the
General Fund of the City.
SECTION 6. The principal amount of the notes, together
with the interest thereon, shall be payable from taxes, revenue
and other moneys which are received by the City for the General
Fund of the City for the fiscal year 1983-84. As security for the
payment of the principal of and interest on the notes the City
hereby pledges: the first $600,000 of unrestricted moneys to be
received by the City in the month of January 1985, the first
$300,000 of such moneys to be received in the month of April 1985,
and the first $300,000 of such moneys, together with an amount
sufficient to pay interest on the notes (net of earnings on
deposits in the Repayment Fund, as hereinafter defined), to be
received in the month of June, 1985 (such pledged amounts being
hereinafter called the "Pledged Revenues"), and the principal of
the notes and the interest thereon shall constitute a first lien
and charge thereon and shall be payable from the Pledged Revenues,
and to the extent not so paid be paid from any other moneys of the
City lawfully available therefor. In the event that the principal
amount of notes actually issued is less than one million two
hundred thousand dollars ($1,200,000), the amount to be pledged
during each period shall be reduced pro rata. In the event that
there are insufficient moneys received by the City to permit the
deposit into the Repayment Fund, as hereinafter defined, of the
full amount of the Pledged Revenues to be deposited in any
accounting period, by the next to last business day of such
accounting period, then the amount of any deficiency shall be
satisfied and made up from any other moneys of the City lawfully
available for the repayment of the notes and interest thereon.
The term "unrestricted moneys" shall mean taxes, income, revenue,
cash receipts, and other moneys, intended as receipts for the
General Fund of the City and which are generally available for the
payment of current expenses and other obligations of the City.
SECTION 7. The Pledged Revenues shall be segregated by
the City and held in a special fund or account designated "1984-85
Tax and Revenue Anticipation Notes Repayment Fund" (hereinafter
referred to as the "itepayr�ent Fund") and applied as IA rected in
this Resolution. Any money deposited in the Repayment Fund,
including interest earned thereon, shall be held for the benefit
of the holders of the notes, and until the notes and all interest
thereon are paid or until provision has been made for the payment
3
El
of the notes at maturity with interest to maturity, the moneys in
the Repayment Fund shall be applied only for the purpose for which
the Repayment Fund was created.
On the date of maturity of the notes, the moneys in the
Repayment Fund shall be used, to the extent necessary, to pay the
principal of and interest on the notes. Any moneys remaining in
the Repayment Fund after the notes and the interest thereon have
been paid, or provision for such payment has been made, shall be
available to the City for deposit in its General Fund.
Moneys in the Repayment Fund shall be invested as
permitted by California Government Code Section 53601, and no such
investments shall have a maturity date later than the maturity
date of the notes. The proceeds of any such investments shall
remain in the Repayment Fund until all of the notes have been
fully paid, at which time any excess amount shall be available to
the General Fund of the City.
SECTION 8. The Mayor and the Treasurer are hereby
authorized to sign the notes by manual or facsimile signature, and
the City Clerk is hereby authorized to countersign the same by use
of his or her facsimile impression thereon. Said officers are
hereby authorized to cause the blank spaces thereof to be filled
in as may be appropriate, and to deliver the notes to the
Purchaser in accordance with the Contract of Purchase.
SECTION 9. It is hereby covenanted and warranted by the
City that all representations and recitals contained in this
Resolution are true and correct, and that the City, and its
appropriate officials, have duly taken all proceedings necessary
to be taken by them, and will take any additional proceedings
necessary to be taken by them, for the levy, collection and
enforcement of the taxes, revenue, cash receipts and other moneys
pledged hereunder in accordance with law and for carrying out the
provisions of this Resolution.
SECTION 10. The City Council, as issuer of the notes on
behalf of the City, hereby covenants that it will make no use of
the proceeds of the notes which would cause the notes to be
"arbitrage bonds" under section 103(c) of the Internal Revenue
Code of 1954, as amended; and, to that end, so long as any of the
notes are outstanding, the issuer, with respect to the proceeds of
the notes, and all officers having custody or control of such
proceeds, shall comply with all requirements of said section and
the regulations of the United States Department of the Treasury
thereunder, to the extent that such regulations are, at the time,
applicable and in effect, co that the notes will not be or become
"arbitrage bonds".
n
SECTION 11. The Purchaser is authorized and directed to
prepare and distribute a Private Placement Memorandum or Official
Statement, describing the City and the proposed financing, for use
in the marketing of the notes; such documents are subject to the
review and approval of the chief financial officer of the City and
Bond Counsel prior to distribution.
ADOPTED this 28th day of June, 1984.
ATTEST:
City Clerk of the City of Grand
Terrace and of the City Council
thereof.
Approved as to form:
City Attorney
- 5 -
Mayor of the City of Grand
Terrace and of the City
Council thereof.
EXHIBIT A
CITY OF GRAND TERRACE, CALIFORNIA
1984-85 TAX AND REVENUE ANTICIPATION NOTE
NO.
FOR VALUE RECEIVED, the City of Grand Terrace ( the
"City"), a municipal corporation, situated in the County of San
Bernardino, State of California, and organized and existing under
the laws of the State of California, hereby acknowledges itself
indebted to and promises to pay to the bearer hereof, at the
office of the City Treasurer, City of Grand Terrace, California,
the principal sum of
DOLLARS ($ )
in lawful money of the United States of America, on June 30, 1985,
together with interest thereon at the rate of
PERCENT ( %)
per annum in like lawful money from the date hereof until payment
in full of said principal sum. Both the principal of and interest
on this note shall be payable only upon surrender of this note as
the same shall fall due; provided, however, no interest shall be
payable for any period after maturity during which the holder
hereof fails to properly present this note for payment.
It is hereby certified, recited and declared that this
note is one of an authorized issue of notes in the aggregate
principal amount of one million two hundred thousand dollars
($1,200,000), all of like tenor, made, executed and given pursuant
to and by authority of a Resolution of the City Council of the
City duly adopted on June 28, 1984, under and by authority of
Article 7.6 (commencing with Section 53850) of Chapter 4, Part 1,
Division 2, Title 5, California Government Code, and that all
acts, conditions and things required to exist, happen and be
performed precedent to and in the issuance of this note have
existed, happened and been performed in regular and due time, form
and manner as required by law, and that this note, together with
all other indebtedness and obligations of the City, does not
exceed any limit prescribed by the Constitution or statutes of the
State of California.
The aggregate principal amount of the notes, together
with the interest thereon, shall be payable from taxes, revenue
and other moneys which are received by the City for the General
Fund of the City for the fiscal year 1984-85. As security for the
payment of the principal of and interest on the notes the City
pledged (i) the first $600,000 of "unrestricted moneys", as
hereinafter defined, to be received by the City in the month of
January 1985, (ii) the first $300,000 of such moneys to be
received in the month of April 1985, and (iii) the first $300,000
of such moneys, together with an amount sufficient to pay interest
on the notes (net of earnings on deposits in the pledged fund) to
be received in the month of June 1985 (such pledged amount being
hereinafter called the "Pledged Revenues"), and the principal of
the notes and the interest thereon shall constitute a first lien
and charge thereon and shall be payable from such Pledged
Revenues, and to the extent not so paid shall be paid from any
other moneys of the City lawfully available therefor. The term
"unrestricted moneys" shall mean taxes, income, revenue, cash
receipts, and other moneys, intended as receipts for the General
Fund of the City and which are generally available for the payment
of current expenses and other obligations of the City.
IN WITNESS WHEREOF, the City of Grand Terrace has caused
this note to be executed by the Mayor of the City and the City
Treasurer and countersigned by the City Clerk, and caused its
official seal to be affixed hereto this
day of 1984.
CITY OF GRAND TERRACE
By
Mayor
Countersigned: [SEAL]
By
City Clerk
E
By
City Treasurer
40 JUN 2 81984 v PENDING CITY
CdUNC1L ?AGENDA ITEM if C
OUNClL APPROVAL
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF GRAND TERRACE, CALIFORNIA,
APPOINTING SPECIAL COUNSEL FOR TEMPORARY
BORROWING PROCEEDINGS AND ISSUANCE OF NOTES
WHEREAS, the CITY COUNCIL of the CITY OF GRAND TERRACE,
CALIFORNIA, is considering the issuance of temporary notes in
order to obtain funds to meet immediate requirements before the
receipt of income of the current fiscal year, as said borrowing is
authorized by Article 7.6, Division 2, Title 5 (commencing with
Section 53850) of the Government Code of the State of California,
said borrowing and notes to be known and designated as
"CITY OF GRAND TERRACE, CALIFORNIA
1984-85 TAX AND REVENUE ANTICIPATION NOTES"
(hereinafter referred to as the "Notes").
NOW, THEREFORE, IT IS HEREBY RESOLVED AS FOLLOWS:
SECTION 1. That the above recitals are all true and
correct.
SECTION 2. That NAZAREK, HARPER, HOPKINS & McFARLIN is
hereby designated as Special Counsel for the purpose of conducting
all proceedings necessary for such temporary borrowing and
issuance of Notes as authorized by the provisions of Article 7.6,
Division 2, Title 5 of the Government Code of the State of
California.
SECTION 3. That said Special Counsel is hereby
authorized and directed to perform all services necessary,
including but not limited to the preparation of all resolutions,
notices and certificates as deemed necessary to accomplish the
funding and issuance of the Notes.
SECTION 4. That upon authorization and issuance of the
Notes, said Special Counsel shall issue an approving legal opinion
attesting to the validity of the proceedings and the tax-exempt
status of the Notes.
SECTION 5. That said Special Counsel shall be paid a fee
equal to one -quarter of one percent (1/4%) of the face amount of
said Notes. Said fee shall all be due and payable immediately
upon the issuance and delivery of the Notes and receipt of money
therefor, and said sum shall be payable from the proceeds thereof.
ADOPTED this 28th day of June, 1984.
11
July , 1984
CITY OF GRAND TERRACE, CALIFORNIA - -
1984-85 TAX AND REVENUE ANTICIPATION NWES
(FINAL OPINION)
This is to certify that we have examined the proceedings taken by the City of
Grand Terrace, California (the "City") for the issuance and sale of one
million tvD hundred thousand dollars ($1,200,000) principal amount of
temporary notes, designated 1984-85 TAX AND REVENUE ANTICIPATION NOTES" (the
"Notes"). The Notes are issued pursuant to the provisions of Article 7.6
(ccmn?ncing with Section 53850) of Chapter 4, Part 1, Division 2, Title 5 of
the Government Code of the State of California and acts supplementary thereto
and a Resolution of the City Council authorizing said Notes, being Resolution
No. , adopted on the 28th day of June, 1984. The Notes are dated
the day of July, 1984, bear interest at the rate of
percent %) fran their date and, are all due and payable June 30, 1985.
Both the principal of and interest on the Notes are payable to bearer at
maturity in lawful money of the United States of America, at the office of the
City Treasurer in Grand Terrace, California.
Fran such examination, it is our opinion that the proceedings show lawful
authority for the issuance of the Notes under the Constitution and laws of the
State of California, and the Notes are a valid and legally binding obligation
of the City issued in duly authorized form and executed by the proper
officials. The City has pledged certain revenues to be received by the City
during the fiscal year 1984-85 for the payment of the principal of and
interest on the Notes, and the Notes are a first lien and charge thereon, and
to the extent not paid from said moneys, said principal and interest shall be
payable fran any other moneys of the City lawfully available therefor.
Interest on the Notes, in our opinion, is exempt from all present federal
income taxes and from State of California personal inceme taxes under existing
statutes, regulations and court decisions.
Very truly yours,
NAZARF.K, HARPER, HOPKINS & McFARLIN
C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: - JUNE 28, 1984
AGENDA ITEM NO.
SUBJECT• INSTALLATION OF THREE (3) STREET LIGHTS
FUNDING REQUIRED X
NO FUNDING REQUIRED
Staff has determined that there currently exists within the City of Grand Terrace,
three areas of very low visibility. The intersection of Mt. Vernon Avenue at
Van Buren, easterly side, is an area where staff quite frequently has to perform
emergency road work during the evening hours. Absence of light within this area
has contributed to near misses involving staff vs. automobile. Installation of
a street light will help to illuminate this intersection, making staff and others
visible to vehicular traffic. The area of Mt. Vernon Avenue at Grand Terrace
Road is currently very dark, as is Barton Road at Honey Hill Drive. At all
three locations, the installation of lights would be utilized to illuminate
a possible obstruction or an area of restriction. Installation would require
Southern California Edison to install lights on existing SCE poles. Cost to
the City for all three lights would be the annual energy cost amounting to
approximately $432.00 total.
Staff Recommends that the Council:
APPROVE THE INSTALLATION OF LIGHTS AT THE AFORMENTIONED LOCATIONS, TO ALSO
INCLUDE EXDENDING FUNDS FOR THE ANNUAL ENERGY COSTS AMOUNTING TO APPROXIMATELY
$432.00.
'
SIAFF 12.289
12.292
'l
C R A ITEM ( ) COUNCIL ITEM (x )
AGENDA ITEM NO.
SUBJECT: Zone Changes
FUNDING REQUIRED
NO FUNDING REQUIRED
12.8.5013
MC ETING DATE: June 28, 1984 12.8.8002
Recently, the City has adopted ammendments to the General Plan. In conjunction
with the changes in the Community Development Element (Land Use), the State
law requires that the zoning be brought into conformance with the designated
land use within a reasonable time. The "Reasonable Time" issue has been
discussed and it appears that it has been interpreted differently by
different cities as to the meaning of "Reasonable".
In our City, the opinions of the individual Planning Commissioners and Council
persons regarding the method of going about zone changes varied. Planning
Commission Chairman, Sandy Collins has voiced an opinion before the City
Council that zone changes should be applied for individually and the
appropriate fees paid by the applicant at the time of application.
City Council discussed this matter at their regular meeting of June 8, 1984,
however, no specific direction was given to Staff to proceed with the "Mass
Zone Change". (Copies of Minutes attached.)
City Manager requested and received an estimate of revenues that would be
lost if this "Mass Zone Change" was to be initiated by the City at it's own
cost. (Copy of memo attached).
In my recent discussion with Mr. Tuck of Wilden Pump, I was advised that they
were awaiting the initiation of Zone change by the City. The minutes of
March 8, 1984, state that Mr. Tuck was aware that his firm must process a
Zone Change during the course of construction. Further discussion regarding
the "Mass Zone Change" did not result in the City Council directive to the
Staff to proceed with teh "Mass Zone Change".
The Staff is requesting direction from the City Council on this matter. Should
the City Council direct the staff to initiate the "Mass Zone Change"
following is the schedule that the Staff could adhere to:
June 28, 1984
July 20, 1984
City Council Directs Staff to proceed.
Staff completes all maps, legal descriptions
and prepares notices to Property Owners
affected within 300' of each parcel to be
changed.
T 12.289
S�LAFF REPW12.292
12.8.5013
12.8..8002
C R A ITEM ( ) COUNCIL ITEM ( x) MEETING DATE: June 28, 1984
AGENDA ITEM NO.
SUBJECT: Zone Changes PAGE 2
FUNDING REQUIRED
NO FUNDING REQUIRED
Continued:
July 25, 1984 - Publish Notice of Planning Commission
Public Hearing and send notices to all
Property Owners regarding zone changes.
August 7, 1984 - Planning Commission Public Hearing.
August 8, 1984 - Introduce Ordinance - 1st Reading before
the City Council.
August 9, 1984 - Publish Notice of Public Hearing, 2nd
Reading of the Ordinance before the City
Council on Zone Change.
August 23, 1984 - Public Hearing on Ordinance for Zone
Change, and if adopted,
September 22, 1984 - Ordinance in effect, Zone Changes Complete.
In general, the procedures outlined above will be followed for teh "Mass
Zone Change" or individual changes.
Staff recommends that:
CITY COUNCIL DIRECTS STAFF TO:
(A) PROCESS ZONE CHANGES AS APPLIED FOR BY INDIVIDUAL DEVELOPERS/OWNERS
AFFECTED, WITH FEES PAID BY APPLICANT.
OR
(B) DIRECT THE STAFF TO PROCEED WITH MASS ZONE CHANGE AT NO COST
TO THE PROPERTY OWNERS.
JK/lh
CITY OF GRAND TERRACE
COUNCIL MINUTES
REGULAR MEETING - MARCH 8, 1984
A regular meeting of the City Council of the City of Grand Terrace was called to
order at the Terrace View Elementary School, 22731 Grand Terrace Road, Grand
Terrace, California, on March 8, 1984, at 5:46 p.m.
PRESENT: Hugh J. Grant, Mayor
Jim Rigley, Mayor Pro Tempore
Tony Petta, Councilman
Roy W. Nix, Councilman
Barbara Pfennighausen, Councilwoman
Seth Armstead, City Manager
Ivan Hopkins, City Attorney
Joe Kicak, City Engineer
Myrna Erway, City Clerk
ABSENT:
None
The meeting was opened with invocation by Pastor Ray Williams, Grand View Baptist
Church, followed by the Pledge of Allegiance, led by Myrna Erway.
CIVIC CENTER CONSTRUCTION
City Manager Armstead advised Field Report Numbers 8 and 9 were
provided for information; met with Group W to ensure proper
installation of conduit into all areas of the Civic Center and proper
placement of TV monitors in the ceiling; the Council Meeting
i3
proceedings can be transmitted to the meeting room and the library
should the need occur; the equipment will be mobile.
ITEM ADDED TO AGENDA - 6A(1) - Appeal of Planning Commission decision
variance - sign permit - 22365 Barton Road.
MINUTES (2-9-84) (2-23-84)
CC-84-40
Motion by Councilwoman Pfennighausen, Second by Councilman Rigley, ALL
AYES, to approve the Minutes of February 9, 1984 as presented.
CC-84-41
Motion by Mayor Grant, Second by Councilman Petta, ALL AYES, to
approve the Minutes of February 23, 1984 as presented.
CONSENT CALENDAR
CC-84-42
Motion by Councilman Nix, Second by Councilman Petta, ALL AYES, to
approve all items on the Consent Calendar as follows:
A. Approval of Check Register No. 030884;
Page 1 -
3/8/84
B. Authorize City Manager, as Treasurer, to attend Calif. Municipal
Treasurers' Assoc. Seminar in San Jose, April 23-24, 1984; and
C. Approve the 2-28-84 installation of stop sign at the northwest
corner of Pico/Oriole.
PUBLIC PARTICIPATION
Allen Tuck, representing Wilden Pump b Engineering Company, 22069 Van
Buren, stated the City Engineer has advised he is unable to issue a
building permit for his company's project, since Council sent the
General Plan back to the Planning Commission for further hearings;
requested consideration of the following alternatives: adopt the
General Plan immediately, since several projects are being delayed,
and immediately initiate a General Plan Amendment in behalf of the
citizens, with the fees waived; an interpretation of the present
zoning ordinance in a manner to allow issuance of the building permit;
or direct the City Engineer to issue a building permit since it would
be consistent with Council intent, with the understanding the matter
is to be resolved prior to occupancy.
City Manager Armstead recommended Council approve the General Plan,
then refer it back to the Planning Commission for further hearings and
initiate a General Plan Amendment. City Attorney Hopkins concurred
with the City Manager's recommendation; disagreed with interpreting
the zoning ordinance to allow issuance of the building permit;
recommended issuing a building permit on the basis that an occupancy
permit would not be allowed to be issued until such time as the
property is properly zoned, which would avoid delaying construction,
then recall the General Plan, advertise a public hearing for the next
meeting on the Land Use Element only, and adopt the Land Use Element
only; then have the Planning Commission proceed with a review of the
other General Plan elements and a General Plan Amendment to the Land
Use Element, to address those areas of concern as expressed by the
citizens.
Councilman Rigley felt the Land Use Element should not be adopted
until the controversy on the north side of Barton Road is resolved.
City Attorney Hopkins stated that matter and other areas could be
addressed in the General Plan Amendment; adopting the Land Use Element
immediately would avoid further delay of the Wilden Pump and Keeney
projects.
Bob Yeates, 12888 Fremontia, stated the Chamber of Commerce recommends
that Council adopt the General Plan "as is," with the understanding
that four General Plan Amendments are allowed per year, and those
individuals who appeared at the previous meeting will have an
opportunity to be heard at a public hearing to consider changes;
economic development for the City is being delayed.
Council concurred with adopting the Land Use Element as soon as
possible to avoid further delay of proposed development. City
Engineer Kicak stated taking this action will allow building permits
to be issued for Wilden Pump and Keeney; Mr. Keeney's project is not
Page 2 -
3/8/84
l
CC-84-43
Page 3 -
3/8/84
read for a bu i l di ng permit at thi S,Sime; $hated is.
that_Khts,firm must press change dur' cb
constrgtion; a p1,4#htakt.
gr cd is$f' :_Wbearing- y hedule ;w
Aprf , - hears ngk:a zone chi a�+endmeit# the Land. E
Elea o cool d also: tha - ,fiinel
Councilwoman Pfennighausen felt the fees should be waived for those
requesting amendments to the Land Use Element. City Attorney Hopkins
stated Council and Wilden Pump should be aware that Wilden Pump runs
the risk of a financial loss if a building permit is issued allowing
them to proceed, in the event the zone change or the Land Use Element
were not approved; stated unless Council disagrees, the City Engineer
could issue a conditional building permit to Wilden Pump immediately.
Councilman Nix stated the review and approval process had been
expedited due to a previous concern expressed by Mr. Keeney; requested
that those residents who testified in opposition to the Land Use
Element be notified that adoption of the Land Use element at this time
is to allow development to proceed and that a General Plan Amendment
is to be initiated immediately, with no fees to be assessed for
requested changes.
Councilwoman Pfennighausen recommended processing the zone changes to
bring the the affected properties into conformance with the land use
element within a reasonable time and waiving the fees. Mr. Kicak
stated a "reasonable" time has been defined as varying as much as
three, fifteen and thirty years; it is a matter of policy to be set by
Council; most cities take the position that if the General Plan is
amended it makes no difference if the zoning is inconsistent as long
as there is no proposal for development on that property; it is then
the individual's responsibility to file for a zone change if
development is proposed.
City Attorney Hopkins advised a conditional building permit could be
issued to Wilden Pump with the conditions that the zone change and the
land use element must be approved so that the zone change and general
plan are in conformity with the actual use prior to occupancy;
recommended that Council approve the land use element in the near
future; regarding the remaining elements of the General Plan, advised
the public hearing for the remainder of the General Plan and the
amendment to the land use element could all be considered at the
Planning Commission Public Hearing to be held April 2, with separate
action to be taken; then the matter could be presented to Council.
Motion by Councilman Petta, Second by Councilman Nix, ALL AYES to
direct Staff to schedule a Public Hearing and adoption of the land use
element for the March 22, 1984 Council Meeting. City Attorney Hopkins
advised a motion would not be necessary for the City Engineer to issue
a conditional building permit.
Councilman Nix questioned and the City Attorney confirmed that an
all-inclusive zone change can be processed to bring the zoning map
into conformance with the General Plan after adoption. In response to
whether there is a disadvantage to taking this action, the City
�00 D *0
Engineer advised the disadvantage is loss of revenue to the City;
Councilman Nix recommended procee"—;-Wf =th6e za 16= _
conjunction with the General Plan Amendment; -reuet=a=-Track=ecdr�
of all zone changes, including what changes were made and the dates, _
since the first General Plan in the City, for the north side of Barton
Road and the west side of Michigan, from the meat locker immediately
the north.
Recess was called at 6:48 p.m. and reconvened at 7:10 p.m. with all
members present.
PLANNING COMMISSION
Planning Director Kicak advised the Planning Commission will conduct a
public hearing April 2 on the General Plan.
SIGN VARIANCE APPEAL - 22365 Barton Road
Planning Director Kicak advised Mr. James Beckman, Manager, Grand
Terrace Professional Plaza, is appealing the Planning Commission
decision to deny a sign variance permit at 22365 Barton Road;
recommendded setting a public hearing for March 22 for this matter.
CC-84-44 Motion by Councilman Rigley, Second by Councilwoman Pfennighausen, to
authorize Staff to set public hearing dates for appeals on sign
waivers. Councilman Petta questioned and was advised he would have no
conflict of interest in voting on this matter. The Planning
Commission will be reviewing and considering amending the sign
ordinance to provide more flexibility.
Councilman Petta left the Council Table at 7:22 p.m.
David Terbest, 22365 Barton Road, stated local businesses need
reasonable signage to make the public aware of their existence;
recommended that the Chamber of Commerce work with the Planning
Commission on amending the sign ordinance.
,lotion No. CC-84-44 carried 4-0, with Councilman Petta being absent.
CC-84-45 Motion by Councilman Nix, Second by Councilman Rigley, to set a public
hearing March 22, 1984 for the appeal on the Planning Commission
decision to deny a sign variance at 22365 Barton Road, carried 4-0,
with Councilman Petta being absent.
CITY MANAGER REPORT
City Manager Armstead reported the following: (1) Tom Schwab, who has
been hired as the Finance/Administrative Services Officer, will begin
working for the City March 12; (2) a Local Economic Development
Strategic Planning Conference will be conducted at Cal Poly, Pomona on
March 22, free of charge; and (3) an informational staff report was
provided regarding a summons filed by Michael Kelley.
t
Page 4 -
3//84
Nuisance Abatement - Administrative Assistant Coyle advised he, the
City Attorney, t e City Manager and the_8 CIALIM c=in c,—Ze _..
the properties located at 11958 Canal and 12910 Michiq .,and
determined the properties should be boarded up, all-debrfs removed and
vegetation should be trimmed to two inches; a force agreement was
signed and the work has been completed; the cost will be placed on the
tax rolls of the property owners.
Councilwoman Pfennighausen stated the house at 12610 Michigan was
built without a permit, and a power easement runs through the
property; questioned if a permit could be obtained to upgrade the
property. City Attorney Hopkins stated the structure being located
beneath high -voltage power lines may constitute a health hazard; Mr.
Coyle is to consult with Edison Company on this matter; Mr. Kicak
stated the structure has no meter.
COUNCIL REPORTS
Councilwoman Pfennighausen advised she attended the Stockholders'
1e ting of Riverside Highland Water Company and nominated Sanford
Collins to service on the Board of Directors; questioned if a master
plan for updating the underground water delivery system existed; was
advised a master plan and a priority list for upgrading the system
will be formulated; made a motion that the directors be elected for a
3-year term and that three vacancies be created each year; this will
require the by-laws to be amended; action is to be taken on that this
year.
Councilman Ri le questioned the status of the fire hydrant survey and
was advised it was previously submitted to Council indicating an
insufficient number of fire hydrants in the northwest portion of the
City, with alternatives recommended, such as an assessment district or
some form of financing. The City Manager stated he feels a new water
system is needed; feels it could be a joint venture with the water
�- company. Councilwoman Pfennighausen questioned if the results of the
Fire Department flow -testing the existing fire hydrants is available;
was advised it is due by early April. Councilman Rigley requested
that Staff bring this matter before Council with recommendations.
Councilwoman Pfennighausen felt this problem should be addressed in
conjunction with the plan to upgrade and replace the obsolete system.
Mayor Grant reported the following: (1) attended the March meetings of
mnitrans and SANBAG; the Transportation Improvement Program for San
Bernardino County for this year was reviewed; one of the shelf -list
SANBAG projects is the interchange improvements on I-215 for Grand
Terrace; and (2) as Chairman, will conduct the annual SCAG Unmet
Transit Needs Public Hearing, as provided by Omnitrans, in Colton at
2:00 p.m. on March 13.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA,
RDINANCE NO. 73 b AMENDING THE REGULATIONS FOR
COMPREHENSIVE LITTER CONTROL 3 MAINTENANCE OF PUBLIC b PRIVATE
PROPERTY. (First Reading)
Page 5 -
3/8/84
City Attorney Hopkins read the title of the ordinance. Administrative
Assistant Coyle advised the purposeoUWs4rd -ft- = -=
Section 2 governing vehicles ttansportfing loose materials to be in � -
conformance with the State Vehicle Code. _
CC-84-46 Motion by Councilman Nix, Second by Councilman Rigley, ALL AYES, to
adopt first reading of the Ordinance, by title only, and to set public
hearing and second reading for March 22, 1984.
CHAMBER OF COMMERCE EXPANDED NEWSLETTER
City Manager Armstead requested clarification and direction on the
funding being provided to the Chamber for the newsletter. Staff was
directed to submit a report in June indicating how the expanded
newsletter is progressing and a recommendation regarding its
continuance for next fiscal year. Councilman Petta indicated
gathering and writing articles is time-consuming; questioned who will
be responsible, since the City has a small staff; Councilman Rigley
recommended processing all City -related information through the City
Clerk or the City Manager. Councilman Petta felt the City Clerk will
be responsible for this; questioned how it will affect the performance
of other required duties. City Clerk Erway indicated preparation of
information for the April Newsletter was time-consuming.
CC-84-47 Motion by Councilman Nix, Second by Councilwoman Pfennighausen, ALL
AYES, to authorize transmitting the funding to the Chamber of Commerce _
in one lump sum as a donation to use for the Chamber's Expanded
Newsletter, and to require a quarterly financial statement from the
Chamber of Commerce.
BARTON/PALM INTERSECTION TRIANGLE
Accident Report - Capt. Bradford advised he investigated the report
made by Larry Halstead on a traffic collision relative to the deputies
not arriving for 20 minutes and acting inappropriately upon arrival;
stated from the time the initial call was received until arrival of
�- the deputies was approximately 9 minutes, which was 6 minutes after
the arrival of the Fire Department; discussed the incident with Mr.
Halstead; appreciates his concern and recommendations; plans to
continue to improve the level of service to the City; met with the
injured individual; appears he will be okay.
Capt. Bradford advised he also reviewed other accidents which have
occured at that location; four accidents have occurred, of which two
were individuals who were unfamiliar with the intersection and the
area who ran into the island; since that time additional safety
indicators have been placed; the other two accidents involved
right-of-way violations; in one case the visibility was impaired due
to not cleaning the vehicle windows, and in the other case, the
motorcycle pulled out in front of a vehicle. Staff analyzed the
triangle to determine what improvements might be needed.
Page 6 -
3/8/84
Problems b Pro osed I rareiaeats---_;itit. Ea i Ma-
itak--_ Yj d unci1
was prov a wa ree 'ems
i s are -
indicating proposed improvements; feels, the- costs are- _
the incidents which have occurred: recommended maintaining- -two
and not widening the intersection, feels additional lighting
lit
warranted; recommended maintaining cite sevpresentspaed
ties to utilize radar eft turnolaneble from
the depu
Barton to Palm is being considered in conjunction with Barton Road
widening; would precludeenparoio edninathenstaf#�report.d eleven
recommendations have prong
Councilman Petta stated the steep
le turne of ;m increases recommendedwideningeed dthe
the intersection requires a right-angle
intersection to make the curve more gentle and to provide a right-hand
turn lane to reduce incidents of running into the planter; felt
removing the tip would improve
appearance
Council makethe
observations and -
consider would-
provide more safety; recommended that
consider how to improve the n�eSection ncouldnext
createtwo
additionalr•
Kicak and Capt. Bradford feltproposal
traffic hazards.
Councilwoman Pfennighausen left the Council Chambers at 8:35 p.m. and
returned at 8:36 p.m.
CC-84-48 Motion by Councilman Rigley, Second by Councilman Nix, to direct Staff
to take
the following action:
(1)
location shownic thetraveling
Install "Yield Ahesign
direction atnthePalm
-
in the easterly
(westerly end of triangle);
(2)
Paint "Yield" on pavementon PalmAvenue for easterly on
Palm Avenue just at the east end
(3)
Install "Yield" sign for traffic described above;
(4)
existing the
the vicinitypole
Install street light
of T�iangjecateo(9500
-
southerly side o PalmnAvenue
Lumen);
(5)
Paint "Stop Ahead" on pavement for westerly -bound traffic on Palm
Avenue as shown on plan,
(6)
Install "Stop Ahead" sign on the post as shown;
(7)
Relocate "Curve Ahead" sign 30 feet westerly from present
location;
(8)
Relocate existing "Stop" sign northerly to approximate location
Palm Avenue for traffic entering
of the existing limit bar on
Barton Road;
(9)
Relocate BIA sign northeasterly southerly side of Barton Road
r
easterly of the curb re r Barton
Page 7 -
3/8/84
(10) Inst street light on
Road at the curb return
(11) Repaint Stop and Limit
Barton Road; and
, i5
the southeastmocorner of Palm and Barton
adjacent to inlet s#rvct,;-_w__-__:=-
Bar on Palm Avenue for traffic entering
(12) Authorize $2,000 allocation to the Gas Tax Fund, 16-4931.
Councilman Petta stated he feels the action will help; however, from
experience on that street and at that intersection, feels strongly
that the wider intersection would help in safety and appearance.
Motion No. CC-84-48 carried 4-1, with Councilman Petta voting NOE.
LEGISLATIVE REPRESENTATIVE - LONG-TERM FINANCING
City Clerk Erway advised that correspondence was received from Mayor
Hayes, Montclair, requesting that each city appoint a representative
to assist with the League of California Cities' Task Force on
long-term financing. Council, by concensus, determined that the City
Manager should appoint Tom Schwab, Finance/Administrative Services
Officer, to serve as the City's legislative representative.
CHAMBER OF COMMERCE
President Bob Yeates announced the Chamber has joined the San
Bernardino County Chambers of Commerce Executive Board; displayed a
map which has been designed for the Inland Empire which will list all
member cities and will include information on each city; read the
information on Grand Terrace; 100,000 maps will be printed, of which
60,000 will be placed on site at the 1984 U.S. Olympics. Councilman
Rigley recommended amending the City information to indicate
approximately 10,000 population with an area of 3.7 square miles.
ADJOURN - The regular meeting adjourned at 8:50 p.m. The next regular
me to ing will be held March 22, 1984 at 5:30 p.m.
Respectfully submitted
APPROVED:
Page 8 -
3/8/84
MEMORANDUM
DATE: April 5, 1984
TO: . Seth Armstead, City Manager
FROM: Joseph Kicak, City Engineer
011-1
5UBJECT: Estimated Zone Change Revenues
12-8.1000
As oer your request, I have evaluated the estimated revenues that would
be generated from individual zone change requests.
Based on the City's current Land Use Fee Schedule, effective July 1, 1983,
the estimated revenues would be $33,567.00. This figure was derived by
taking the proposed zone changes throughout the City and dividing them up
into 36 separate study areas. Each area was composed of one acre to
184 acres, using the attached fee schedule.
Using that same fee schedule, if the zone change requests were presented
by individual owners, one at a time, the revenue is estimated to exceed
$150,000.00.
Attachment
JK/lbk
1. SITE APPROVAL
a. Public Hearing Sit* Approval
b. Non -hearing Site Approval
2. rAJoh DFV1.ATI04
a. Ma;or Deviation - Area
b. Major Deviation - Structure
a. Lot Slxe Major Deviation Filed
Concurrent with Another Project
3. JOJE CI ANG'/013TRICT CMNCE
a. acres
�. Ovor 10. to 29 mores
e. Over IS. thrsueh 100 aorea
0. Oeer W0. twowsh So acres
a. Over 50o +ores
t f, tiled Concurrent with CPA
PLANNED UNIT DEVELOPMENT
Residential:
a. 0-100 Units
b. lot -So Units
e. Sol-1.000 Units
d. 1.001 Units and Up
Mooresldentlili
a. 0-10 acres
b. 10.01-25 acres
a. 25..01-100 acres
d. Over 100 acres
5. TENTATIVE TRACTe6
a. fi ed Concurrent with or Subsequent
to Planned Unit Development (PUP)
b. Revised Tentative Map (except when
required by conditions of approval)
o. Bartle within 130 days of Expiration
d. filing Coo when riled concurrent
with M BILEIKNIE. RVP. LSH or PRO
a. Reversion of Subdivided Land to
Acreage
6, 1K10ILE1VX4F PARKmm/NEC. VEIIICLE PARK
a. Site Approval A Development Plan
0. When riled w/Tentative Treat
(See S.d.)
LAND U3E FEE 3CIIEDULE SUMMARY
Effoctivs 7-1-83)
See Ord. /27SS for complete fee schedule
LAND
PLANNING DEVELOPMENT
E.R.+ Filing Total E_ M^a Filing Total
129 • 882 Igo 16 • 155 a
129 • 411 • _ •__ . 155 171
129 • 29 t . (r�l� --
29% • 294 _--
119 • /
129 • 588 . 717 --
129 • S8e . 711 • 35.25/w for of ---
sa over 10
129 • 1.116 • 1,247 • 17.50/se for as as ever 25
129 ♦ 2.441 a 2.570 • 12.25/se for ea ---
so over 100
129 • 7.149 a 7.278 • S.7S/as for so ••-
so elver 500
MO CHANG& ---
129 • 1.177 a 1.306 ♦ 11.50/U
129 • 2.354 a 2.483 • e.75/11 for sa
U over 100
129 • 5.085 a 6,014 • 5.75/U for e•
U over 500
129 • 8,827 a 8.956 • 2.75/11 for so
41 over 1,000
129 • 1.171 a 1.306
129 • 1.177 ■ 1.306 • 35.25/ao for
as so over 10
129 • 2.354 a 2.4e3 • 17.SO/ao for
on so over 2S
129 • 8,827 s 8.956 ♦ 12.25/so for
es so over 100
129 • 1.177 a 1,106 • 16/lot
129 • See a 717 ♦ 6.75/10t
294 • 294
129 • 588 a 717 • 5.75/lot
Sea a see • 5.75/10t
129 • 1.177 a 1.306 • 11.50/op
E113
REVIEW,
TOTALS
films
Ejj! flLln&
I&t• .
54 (80')
14S ♦ 1.091 a
1.236 (1316')
54 ISO')
145 ♦ 620 a
765 ( 1K')
27
129 ♦ 321 a
450
--
-- ' 294 •
294
---
--- 149 •
149
27
27
27
27
27
16 • 240 • 256 ♦ .5S sa/U 107
16 • 240 a 256 • .55 ea/U 107
16 ♦ 240 a 256 • .55 u/U 107
16 • 240 a 256 ♦ .SS ea/U 107
16 • 240 a 256 • .55 ea/so 107
16 ♦ 240 a 256 • .55 so/so 107
16 • 240 a 2% • .SS ea/so 107
16 • 240 a 256 • .S5 so/a• 107
16 • 697 a S13 • S.35/lot
16 • 697 a 513 • S.35/lot ---
16 • 497 a 513 ♦ 5.35/lot 107
497 a $13 ♦ S.35/104 107
16 ♦ 240 a 256 ♦ .55/sp 107
129 .. 615 a 744
Igo . $19 a 714 • 35.2valo ' e•
as eve► Nr
t2! • 1.t" • 1.274 • 17.50/N fr
as over 25
129 • 2.4" q 2.591 • 12.25/ao f M
as over 100
129 • 7.116 • 7.305 • 5.?Was for as
ae OINr 500
145 •. /.S21 a 1."9 • 1240/9
145 ♦ 2.701 a 2.986 • .55/0 for all U
A • 1.7S/V ever 100
14S • 6.232 • 6.377 • .SS/V for all U
A • S.7S/V over SOO
14S • 9.170 • 9.319 • .SS/U for all U
A • 2.75/q ever 100
145 • 1.S24 • 1.669
1�S • 1,524 a IMt • 3S.2Y" for oa
ae over
16S • 2.701 • 2.iA6 • 17.50/so sa
se ever 2S
14S • 9.174 s 9.319 • 12.2Vss ;a
as
over 1
14S ♦ 1.781 a 1.926 ♦ 21.35/lot
1M5 • I'M a 10230 ♦ 11.10/101;
--- 294 • 294
t�S • 1.192 . 1.337 • 11.10/lot
1.192 • 1.192 • It.10/lot
--- 117 • 111
145 • 1.520 • 1.60 ♦ 12.4f/N
STAFF REPOR]
C R A ITEM ( ) COUNCIL ITEM (X ) MEETING DATE: June 28, 1984
AGENDA ITEM NO.
SUBJECT: Election - November 6, 1984
FUNDING REQUIRED
NO FUNDING REQUIRED X
As outlined earler in my Memorandum to you dated June 19, 1984
the General Municipal Election will be held on Tuesday, November
6, 1984, and will be consolidated with the Statewide General
Election, pursuant to the Ordinance previously adopted.
The purpose of this election will be to elect Council Members
for the seats presently occupied by Mayor Grant, Councilman
Rigley and Councilman Nix. No measures have been proposed for
this election. If a measure is being considered, official
action will be required no later than the July 9 Meeting.
The City Clerk will handle all matters pertaining to the election,
including the nomination process, up until the time period for
absentee ballots; the Registrar of Voters will conduct the remaining
matters pertaining to our election; all absentee ballots will be
requested and distributed through the Registrar of Voters.
The Nomination Filing Period for this election is July 16 to
August 10. Should an incumbent not file for nomination, the
filing period will be extended to August 15.
STAFF RECOMMENDS THAT COUNCIL:
ADOPT THE THREE ATTACHED RESOLUTIONS PERTAINING TO THE NOVEMBER
6, 1984 ELECTION.
P;E
,1UN�8 1984
.COUNCIL AGENDA 1TE�& A 9 e C/,
PENDING C11 Y
RESOLUTION NO. 84- COUNCIL APPROVAL
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA, CALLING AND GIVING
NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL
ELECTION TO BE H LD IN SAID CITY ON TUESDAY,
NOVEMBER * 19 FOR THE ELECTION OF CERTAIN
OFFICERS OF SA D CITY AS REQUIRED BY THE
PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNJA
RELATING TO GENER L LAW CITIES ,;/-
WHEREAS, under the provi io of the laws relating to General Law
Cities in the State of California, a general municipal election shall be held
on November�0, 1984& for the election of three ( N members of the City Council
for full �erms of four (4) years;
NOW, THEREFORt, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA, DOES HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS:
Section 1. That pursuant to the requirements of the laws of the State
of California relating to General Law Cities within said State, there shall
be, and there is hereby, calle a ordered, held i the City f Grand Terrace,
California, on Tuesday, , 19 , a (eneralinicipal ec ion of the
qualified electors of said City for the purpose of electing (31 members
of the City Council of ai City for full terms of four (4) years. Z
.4Qa.le
Section,2:3 That the ballots to be used at said election shall be,
both as to form and matter contained therein, such as may be required by law
to be used thereat.
Section 3. That the C i ty Clerk of said City is hereby authorized,
instructed, and directed to procure and furnish any and all official ballots,
notices, printed matter and all supplies, equipment and paraphernalia that may
be necessary in order to properly and lawfully conduct said election.
Section 4. That the polls for said election shall be open at seven
o'clock a.m. of the day of said election and shall remain open continuously
from said time until eight o'clock p.m. of the same day, when said polls shall
be closed, except as provided in Section 14301 of the Elections Code of the
State of California.
Section 5. That in all particulars not recited in this Resolution,
said election shall be held and conducted as provided by law for holding
municipal elections in said City.
Section 6. That notice of the time and place of holding said election
is hereby given and the City Clerk is hereby authorized, instructed, and
directed to give such further or additional notice of said elections, in time,
form, and manner as required by law.
Section 7. That the City Clerk shall certify to the passage and
adoption of this Resolution; shall enter the same in the book of original
Resolutions of said City; and shall make a minute of passage and adoption
thereof in the records of the proceedings of the City Council of said City in
the Minutes of the meeting at which the same is passed and adopted.
ADOPTED this 6th day of June, 1984.
ATTEST:
City Clerk of the City of Grand
Terrace and of the City Council
thereof.
Approved as to form:
City Attorney
Mayor of the City of Grand Terrace
and of the City Council thereof.
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►984 4-
JU � 8 w COUNCIL AGENDA 1TEM �
PENDING CITY
RESOLUTION N0. 84-
COUNCIL APPROVAL
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA, REQUESTING THE BOARD OF
SUPERVISORS OF THE COUNTY OF SAN BERNARDINO TO
CONSOLIDATE A GENERAL MUNICIPAL ELECTION OF SAID
CITY TO BE HELD ON NOVEMBER 6, 1984, WITH THE
STATEWIDE GENERAL ELECTION TO BE HELD ON SAID DATE
PURSUANT TO SECTION 23302 OF THE ELECTIONS CODE.
WHEREAS, the City Council of the City of Grand Terrace called a general
Municipal Election in said City to be held on November 6, 1984, for the
purpose of the election of three (3) Members of the City Council of said City
for full terms of four (4) years; and
WHEREAS, it is desirable that said general municipal election be
consolidated with the statewide general election to be held on the same date
and that within said City the precincts, polling places, and election officers
of the two elections be the same, and that the Registrar of Voters of the
County of San Bernardino canvass the returns of the general municipal election
and that said statewide general election and general municipal election be
held in all respects as if there were only one election;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES
HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS:
SECTION 1. That pursuant to the requirements of Section 23302 of the
Elections Code, the Board of Supervisors of the County of San Bernardino is
hereby requested to consent and agree to the consolidation of a general
municipal election with the statewide general election on Tuesday, November 6,
1984, for the purpose of the election of three (3) Members of the City Council
of said City for full terms of four (4) years.
SECTION 2. Said Registrar of Voters is hereby authorized to canvass
the returns of said general municipal election which it is hereby requested to
consolidate with said statewide general election and said election shall be
held in all respects as if there were only one election, and only one form of
ballot shall be used.
SECTION 3. Said Board of Supervisors is hereby requested to issue
instructions to the Registrar of Voters to take any and all steps necessary
for the holding of said consolidated election.
SECTION 4. The City of Grand Terrace recognizes that additional costs
will be incurred by the County by reason of this consolidation and agrees to
reimburse the County for any such costs.
SECTION 5. That the City Clerk of the City of Grand Terrace is hereby
directed to file a certified copy of this resolution with the Board of
Supervisors and the Registrar of Voters of the County of San Bernardino.
ADOPTED this 28th day of June, 1984.
jUN 2 84 COUNCIL AGENDA ITEM it
PENDING CITY
RESOLUTION N0. 84-
COUNCIL APPROVAL
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA, ADOPTING REGULATIONS
FOR CANDIDATES FOR ELECTIVE OFFICE, PERTAINING TO
MATERIALS SUBMITTED TO THE ELECTORATE AND THE
COSTS OF THE CANDIDATES' STATEMENTS FOR THE
GENERAL MUNICIPAL ELECTION TO BE HELD IN SAID CITY
ON TUESDAY, NOVEMBER 6, 1984.
WHEREAS, Section 10012 of the Elections Code of the State of
California provides that the governing body of any local agency adopt
regulations pertaining to materials prepared by any candidate for a municipal
election, including costs of the candidates statement;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA, DOES HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS:
Section 1. General Provisions - That pursuant to Section 10012 of the
Elections Code of the State of California, each candidate for elective office
to be voted for at the General Municipal Election to be held in the City of
Grand Terrace on November 6, 1984, may prepare a candidate's statement on an
appropriate form provided by the City Clerk. Such statement may include the
name, age, and occupation of the candidate and a brief description of no more
than 200 words of the candidate's education and qualifications expressed by
the candidate himself or herself. Such statement shall not include party
affiliation of the candidate, nor membership or activity in partisan political
organizations. Such statement shall be filed in the office of the City Clerk
at the time the candidate's nomination papers are filed. Such statement may
be withdrawn, but not changed, during the period for filing nomination papers
and until 5:00 p.m. of the next working day after the close of the nomination
period.
Section 2. SDanis�h Language - The City Clerk shall cause the
candidates' statements to be translated into Spanish for the sample ballots.
Section 3. Additional Materials - No candidate will be permitted to
include additional materials in the sample ballot package.
Section 4. Payment - The City Clerk shall estimate the total cost of
printing, handling, tra�ting, and mailing the candidate's statements filed
pursuant to the Elections Code, and require each candidate filing a statement
to pay in advance his or her pro rata share as a condition of having his or
her statement included in the voters pamphlet. The City Clerk shall bill
each candidate for any cost in excess of the deposit and shall refund within
30 days of the election any unused portion of any deposit.
Section 5. That the City Clerk shall provide each candidate or the
candidate's representative a copy of this Resolution at the time nominating
petitions are issued.
Section 6. That the City Clerk shall certify to the passage and
adoption of this Resolution; shall enter the same in the book of original
Resolutions of said City; and shall make a Minute of the passage and adoption
thereof in the records of the proceedings of the City Council of said City in
the Minutes of the meeting at which the same is passed and adopted.
ADOPTED this 28th day of June, 1984.
ATTEST:
City Clerk of the City of Grand
Terrace and of the City Council
thereof.
Approved as to form:
City Attorney
-2-
Mayor of the City of Grand Terrace
and of the City Council thereof.
REP j I
C R A ITEM ( ) COUNCIL ITEM ( X ) MEETING DATE: June 28, 1984
AJNDA ITEM NO. q '& � q)
NJECT: Candidate Stater�en osts -
FUNDING REQUIRED
NO FUNDING REQUIRED X
City Council Nominees who wish to have a Candidate Statement
printed in the sample ballot will be required to pay $190.00
at the time of submission, to cover the costs of translating
the statement into Spanish, proofing, typesetting, printing,
etc.
The Registrar of Voters charges $150 plus one cent for each
registered voter. The City of Grand Terrace presently has
4,324 registered voters. The Registrar of Voters has
recommended we establish the charge of $190 per candidate
statement. If the cost is less, the candidates will be
reimbursed, and if more, the candidates will be billed
accordingly.
STAFF RECOtlMENDS THAT COUNCIL:
MAKE A MCTICN AUTHORIZING THE CITY CLERK TO CHAP,CE $190.00
FOR EACH CANDIDATE STATEP'ENT SUBMITTED FOR PRINTING IN THE
SAMPLE BALLOTS.
PENDING CITY
OUNCIL APPROVAL
CITY OF GRAND TERRACE
COUNCIL MINUTES
ADJOURNED REGULAR MEETING - JUNE 6, 1984
COUNCIL' _MEN Dq U -P 3
An adjourned joint regular meeting of the City Council with the Community
Redevelopment Agency of the City of Grand Terrace was called to order at the
Terrace View Elementary School, 22731 Grand Terrace Road, Grand Terrace,
California, on June 6, 1984, at 6:07 p.m.
PRESENT: Hugh J. Grant, Mayor
Jim Rigley, Mayor Pro Tempore
Tony Petta, Councilman (arrived 6:09 p.m.)
Roy W. Nix, Councilman (arrived 6:14 p.m.)
Barbara Pfennighausen, Councilwoman
Seth Armstead, City Manager
Joe Kicak, City Engineer
Ilene Dughman, Deputy City Clerk
ABSENT: Myrna Erway, City Clerk
The meeting was opened with the Pledge of Allegiance, led by Councilwoman
Pfennighausen.
Mayor Grant stated the meeting is a continuation of the Joint Special
FY 1984-85 Budget Session conducted June 5; noted departmental action
will exclude personnel line items, which will be acted upon following
consideration of the employee salary resolution at the regular meeting
of June 7.
Councilman Petta arrived at 6:07 p.m.
Department 4110 - Council - Staff recommended amending Line Item No.
270 to increase rave onference & meetings appropriation.
Councilman Nix arrived at 6:14 p.m.
CC-84-121 Motion by Councilman Rigley, Second by Councilwoman Pfennighausen, to
approve $16,000 for Department 4110, including Line Item No. 120, with
Line Item No. 270 increased from $1,500 to $3,100.
Department 4120 - City_ Manager - Staff recommended increasing Line
Item Noo. 256 from 15UU to $2,buu and Line Item No. 600 from $4,000 to
$4,084 and decreasing Line Item No. 265 from $470 to $320; clarified
the increase in Line Item No. 250 is for an employee classification
study by an outside firm and Line Item No. 600 is for the employee
award program.
CC-84-122 Motion by Councilman Rigley, Second by Councilwoman Pfennighausen, ALL
AYES, that an employee classification study be prepared by Personnel
Staff and that Line Item No. 250 of Department 4120 remain $500.
Page 1 -
6/6/84
V�1
MJ
ORDINANCE NO.
WENDING CITY
NCIL APPROVAL
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA, ESTABLISHING A MAXIMUM
AMOUNT OF $250 WHICH ANY INDIVIDUAL, BUSINESS
FIRM, POLITICAL ACTION COMMITTEE, OR ANY VESTED
INTEREST GROUP MAY CONTRIBUTE TO A CANDIDATE FOR
CITY OFFICE IN THE GRAND TERRACE MUNICIPAL
GOVERNMENT DURING ANY CALENDAR YEAR.
WHEREAS, the City Council of the City of Grand Terrace desires to
encourage and promote citizen participation and involvement in the conduct of
municipal government affairs; and
WHEREAS, said City Council recognizes the interest both within and
without the community in the political affairs of the City of Grand Terrace;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES
HEREBY ORDAIN AS FOLLOWS:
SECTION 1. Campaign Contributions - Amounts - It shall be unlawful
for any person, business firm, political action committee, or any vested
interest group to contribute more than TWO HUNDRED FIFTY DOLLARS ($250.00)
during any calendar year to any one candidate seeking an elective office in
the municipal government of the City of Grand Terrace. The support of more
than one (1) candidate by campaign contributions totalling no more than TWO
HUNDRED FIFTY DOLLARS ($250.00) for each of more than one candidate will not
consititute a violation of this Ordinance.
SECTION 2. Violation - Penalty - Any person, business firm, political
action committee, or vested interest group who violates the provisions of this
Ordinance is guilty of an infraction. Any person, business firm, political
action committee, or vested interest group convicted of an infraction shall be
penalized in accordance with the provisions of Section 36900(b) of the
Government Code of the State of California.
SECTION 3. Effective Date - This Ordinance shall be in full force and
effect on the 31st ay a ter its adoption.
SECTION 4. P_o__s_t_ia - The City Clerk shall cause this Ordinance to be
posted in three (3) public places designated for such purpose by the City
Council.
SECTION 5. First read at the regular meeting of the City Council of
said City held on the day of , 1984, and finally adopted and
ordered posted at the regular meeting o said City Council on the day of
, 1984.
n
r]
Ti
ATTEST:
City Clerk of the City of Gran
Terrace and of the City Council
thereof.
Approved as to form:
City Attorney
Mayor of the City of Grand Terrace
and of the City Council thereof.
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