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07/09/1984., CITY OF GRAND TERRACE REGULAR COUNCIL MEETING AGENA TERRACE VIEW ELEMENTARY SCHOOL 22731 Grand Terrace Road * Call to Order * Invocation - Reverend Lucille Hays, Grand Terrace Assembly of God * Pledge of Allegiance * Roll Call JULY 9, 1984 5:30 P.M. Staff CONVENE COMMUNITY REDEVELOPMENT AGENCY Recommendations Council Action 1. Approval of Check Register Nos. CRA063084 & Approve CRA070984 ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL 1. Items to Add/Delete 2. Approval of Minutes (6/7/84) Approve 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine & non -controversial. They will be acted upon by the Council at one time without discussion. Any Council Member, Staff Member, or Citizen may request an item be removed from the Consent Calendar for discussion. Approve A. Approval of Check Register No. 070984 B. Authorize City Clerk to Record Notice of Approve Completion for Architectural Barrier Removal Project; Authorize Release of Final Payment 35 Days after Recordation, with Perform- ance Bond No. 649717P for $25,548.26 to Remain in Effect for 120 Days after Accep- tance of the Project to Secure the Improvements (Redlands Paving - GTC84-09) k (COUNCIL AGENDA July 9, 1984 - Page 2 of 2 14. ORAL REPORTS A. Planning Commission B. Parks & Recreation Committee C. Historical & Cultural Activities Committee D. Crime Prevention Committee E. Emergency Operations Committee F. Police Chief G. Fire Chief H. City Engineer I. City Attorney J. City Manager K. City Council 15. NEW BUSINESS A. Contract with People Helper's, Inc. B. Street Sweeping Contract C. Establishment/Selection of Civic Center Dedication Committee 16. Closed Session (ADJOURN THE NEXT REGULAR CRA/CITY COUNCIL MEETINGS WILL BE HELD THURSDAY, JULY 26, 1984, AT 5:30 P.M AGENDA ITEM REQUESTS FOR THE 7/26/84 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY 12:00 NOON ON 7/18/84. Staff Recommendations Council Action PLziNG CRA APPROVAL, COMMUNITY REDEVELOPMENT AGENCY CITY OF GRAND TERRACE JUNE 30, 1984 'JUL 9 1984 CtJ� A(..Llli)A ITEM NO. CHECK REGISTER NO. CRA063084 CHECK NO. OUTSTANDING DEMANDS AS OF JUNE 30, 1984 (1) P1401 AMERICAN ARBITRATION ASSOC. DEPOSIT FOR ARBITRATION COMPERSATION CITY OF GRAND TERRACE/MAVERIC CONSTRUCTION $ 400.00 (2) P1402 KICAK AND ASSOCIATES FIRE STATION ACCESS RD. ENG. 6/11-6/30/84 62.50 P1403 NAZAREK,HARPER,HOPKINS,MCFARLIN LEGAL SERVICES FOR MAY 1984 19.50 r P1404 SAN BERNARDINO VALLEY MUNICIPAL MONEY IN -LIEU OF PASS-THRU 83/84 CRA REVISED WATER DISTRICT TAX INCREMENT PER AGREEMENT 9/10/81 13,032.54 (5) P1405 IWATTENBARGERS OFFICE SUPPLY, INC. RING BINDERS,FILE FOLDERS 15.35 TOTAL: $13,529.89 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CRA LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF CRA. 11 THOMAS SCHWAB TREASURER (1) PENDING CRA APPROVAL. COMMUNITY REDEVELOPMENT AGENCY CITY OF GRAND TERRACE JULY 9. 1984 'JUL 9 1984 CItA AGL14DA ITEM ,NO. CHECK REGIESTER NO. CRA70984 CHECK NO. OUTSTANDING DEMANDS AS OF JULY 9. 1984 P1406 COMMUNITY REDEVELOPMENT AGENCIES ASSOCIATION MEMBERSHIP FOR F/Y 194/1985 total; $ 550.00 550.00 I I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CRA LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF CRA. THOMAS SCHWAB TREASURER M CITY OF GRAND TERRACE PENDING CITY COUNCIL APPROVAL COUNCIL MINUTES JUL 9 15"4 REGULAR MEETING - JUNE 7, 1984 P01 CIL AGENDA ITEM m al A regular meeting of the City Council of the City of Grand Terrace was called to order at the Terrace View Elementary School, 22731 Grand Terrace Road, Grand Terrace, California, on June 7, 1984, at 5:36 p.m. PRESENT: Hugh J. Grant, Mayor Jim Rigley, Mayor Pro Tempore Tony Petta, Councilman Roy W. Nix, Councilman Barbara Pfennighausen, Councilwoman Seth Armstead, City Manager George McFarlin, City Attorney Joe Kicak, City Engineer Myrna Erway, City Clerk ABSENT: None The meeting was opened with invocation by Reverend Dale Goddard, Inland Christian Center, followed by the Pledge of Allegiance, led by Randy Anstine. SPECIAL PRESENTATION San Bernardino County Sheriff Floyd Tidwell presented the members of the City Council and the City Manager with Special Deputy Sheriff Commissions; conducted the swearing -in ceremony, presented badges and identification cards. Recess was called at 5:40 p.m. and reconvened at 5:48 p.m., with all me- tubers present. CIVIC CENTER CONSTRUCTION Architect's Field Report Nos. 17, 18, & 19 were provided to Council. Architect Larry Wolff, responding to Councilwoman Pfennighausen's question, advised the Civic Center vault will not be fireproof; will have two-hour resistance. Security/Fire Protection System - Mayor Grant advised Council took action on June 5 to approve installation of conduit in the Civic Center, with no alarm system to be included at this time. Architect Larry Wolff advised the contractor has been notified to proceed with installation of the conduit and the paperwork has been initiated. SCE Daylighting Program - Ed Cook, Southern California Edison respresen a five, outlined the Daylighting Program, which encourages Page 1 - 6/7/84 the use of natural lighting to reduce the use of energy and electric, bills. Stated an analysis was conducted on the building, and feels additional equipment can be installed for $1,850, with the system paying for itself within an eight -month period. CC-84-155 Motion by Councilman Rigley, Second by Councilman Nix, to approve $1,800 to install the SCE Daylighting Program at the Civic Center. Following discussion reflecting the system is very reliable with little or no maintenance problems and that funding for this program will come from the two percent Civic Center construction contingency fund, Motion No. CC-84-155 carried, ALL AYES. MINUTES (April 26, 1984) (May 10, 1984) CC-84-156 Motion by Councilwoman Pfennighausen, Second by Mayor Grant, ALL AYES, to approve the Minutes of April 26, 1984, as amended to reflect that Councilwoman Pfennighausen was present when Council reconvened at 9:44 p.m. on page 9. CC-84-157 Motion by Councilwoman Pfennighausen, Second by Councilman Nix, ALL AYES, to approve the Minutes of May 10, 1984, as presented. CONSENT CALENDAR The following Consent Calendar items were removed for discussion: 4-A - Check Register Nos. 052484 & 060784; 4-C - Resolution regarding the issuance of Single Family Mortgage Revenue Bonds, 1984 Series A; 4-L - Bond release for Tracts 9772 & 9772-2; and 4-0 - Renewal of Traffic Engineering Contract. CC-84-158 Motion by Councilman Petta, Second by Councilman Rigley, ALL AYES, to approve the following Consent Calendar Items: 4-B - Authorize release of the following Performance and Labor & Material Bonds for the construction of a CATV System - Group W CATV, Inc.: Performance Bond #K009-39-377 $200,000 Labor & Material Bond #K009-39-341 $200,000 4-D - Authorize City Clerk to record the Notice of Completion for Contract No. GTC83-37 - Community Center Restroom Rehabilitation (Harris & Pearce); 4-E - RESOLUTION NO. 84-14 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRA CALIFORNIA; DECLARING ITS INTENTION TO VACATE THAT PORTION OF A CERTAIN EQUESTRIAN EASEMENT, FIXING A TIME AND PLACE OF HEARING TO ALL PERSONS INTERESTED OR OBJECTING TO THE PROPOSED VACATION, PROVIDING FOR POSTING PURSUANT TO THE STREET VACATION ACT OF 1941 AS CONTAINED IN SECTION 8300 OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA; Page 2 - 6/7/84 M 4-F - RESOLUTION NO. 84-15 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA AUTHORIZING THE SUBMITTAL OF THE FY 1984-85 TRANSPORTATION DEVELOPMENT ACT CLAIM; 4-G - Approve Time Extension to October 25, 1985, for Tract 11450; 4-H - Approve Parcel Map No. 8310 as conditioned, make the findings, adopt the Negative Declaration, and instruct City Clerk to issue a Notice of Determination; 4-I - Authorize bid request for Community Center Parking Lot Project pursuant to approval and authorization to proceed from San Bernardino County Office of Community Development (GTB84-10); 4-J - Approve Amendment No. 1 to Agreement No. GTC84-02 with Moffatt & Nichol, Engineers (Vivienda Overhead Bridge Design Project); 4-K - Approve Planning Commission recommendation for time extension of Tract 12218 to June 9, 1985; 4-M - Approve $7,000 budget appropriation from Gas Tax Fund balance with $2,500 to be allocated to Line Item 16-4900-220, Special Department Expense, and $4,500 to be allocated to Line Item 16-4900-255, Contractual Services; 4-N - Authorize Mayor Grant, Councilman Petta, and Councilwoman Pfennighausen to attend League of California Cities Mayors & Councilmembers Executive Forum - July 11-13, 1984, in Monterey. CHECK REGISTER NOS. 052484 & 060784 Mayor Grant questioned and received clarification that the $24.49 expenditure on Warrant No. 12179 was to purchase materials from Matich Corporation at the best price available, with Staff doing the repair work; questioned the need for two subscriptions to the Sun; was advised the Finance Department maintains City articles for the Historical & Cultural Activities Committee. Mayor Grant and Councilwoman Pfennighausen felt there is a duplication of effort, since the City Clerk's office maintains articles. Councilwoman Pfennighausen felt the Historical & Cultural Activities Committee could perform this task. CC-84-159 Motion by Mayor Grant, Second by Councilman Rigley, ALL AYES, to approve Check Register No. 052484 as presented. Mayor Grant noted City flags cost $338.14 each; felt costs need to be cut; requested monitoring all expenditures closely to ensure the City is getting the best price possible for all items. CC-84-160 Motion by Mayor Grant, Second by Councilman Petta, ALL AYES, to approve Check Register No. 060784 as presented. Page 3 - 6/7/84 BOND RELEASE - TRACTS 9772 & 9772-2 Mayor Grant voiced opposition, feeling the City should continue to require bonding. CC-84-161 Motion by Councilman Petta, Second by Councilman Rigley, to authorize releasing Performance Bond No. 105934 (Water) for $225,000 and Labor/Materials Bond No. 105934-A (Water) for $112,500 for Tracts 9772 & 9772-2, carried 3-2, with Mayor Grant and Councilwoman Pfennighausen voting NOE. TRAFFIC ENGINEERING CONTRACT Mayor Grant questioned if Staff has the capability of performing this service, and if a five-year extension is necessary. City Engineer Kicak stated past experience reflects that, in addition to being well-equipped to perform the services, the San Bernardino County rates are extremely reasonable; does not feel private engineering companies could compete; performs and charges for services only upon request; the contract provides a termination clause of two calendar months. Mayor Grant felt alternatives should have been sought; objected to a five-year extension. Councilman Rigley, with Councilman Petta concurring, stated this is not really a contract and appears to be in the City's favor, since there is no charge unless services are requested. CC-84-162 Motion by Councilman Petta, Second by Councilman Nix, to authorize a five-year renewal of the Traffic Engineering Contract with San Bernardino County to expire June 30, 1989, carried 4-1, with Mayor Grant voting NOE. PUBLIC PARTICIPATION Ken Rinderhagen, 12738 Wilmac, representing CCS, reported a very successful Cleanup Day on April 28, with excellent participation from the youth. Presented certificates to Mayor Grant and Councilwoman Pfennighausen for participating in the Cleanup Day. Recommended, with Mayor Grant concurring, additional flags be raised in the City on Flag Day and July 4. PLANNING COMMISSION APPOINTMENTS A Staff Report was provided to Council indicating that five Planning Commission terms will expire June 14, 1984, with all indicating a desire to be reappointed and indicating Commissioners DeBenedet and McDowell have not been appointed to two full terms but will exceed eight years by approximately seven months if reappointed. The Staff Report also listed the names of other applicants for the Planning Commission. Page 4 - 6/7/84 n U CC-84-163 Motion by Councilman Petta, Second by Councilwoman Pfennighausen, ALL AYES, to authorize Commissioners McDowell and DeBenedet to be considered eligible for reappointment to the Planning Commission for four-year terms to expire June 14, 1988. Councilman Petta stated the Planning Commissioners presently up for reappointment have shown compatibility; felt their continuance would benefit the City. CC-84-164 Motion by Councilman Petta, Second by Councilman Nix, to reappoint William DeBenedet, Norman Caouette, Jerry Hawkinson, John McDowell, and Ray Munson to the Planning Commission for four-year terms to expire June 14, 1988. Councilman Nix concurred with Councilman Petta's recommendation, indicating three of the individuals have served less than a full term; noted extensive interview and evaluation process was conducted and have received outstanding support of the Planning Commission function from these individuals. Councilman Rigley supported reappointment, noting these five individuals are volunteers who are very conscientious and have continued to give their time. Mayor Grant stated in most cases the five individuals have done a commendable job, but feels Council has the responsibility to give everyone an opportunity in order to encourage volunteering in the community. Councilwoman Pfennighausen concurred the Planning Commissioners have done an outstanding job, but felt other applicants should be given consideration. Following discussion, Motion No. CC-84-164 carried 3-2, with Mayor Grant and Councilwoman Pfennighausen voting NOE. CRIME PREVENTION COMMITTEE REPORT - The Committee Minutes of April 2, 1984, were provided o ounce . CC-84-165 Motion by Councilman Nix, Second by Councilman Petta, ALL AYES, to appoint John LeMay to fill the unexpired term of Linda Bianchi for a term expiring 6/30/86. EMERGENCY OPERATIONS COMMITTEE REPORT Vic Pfennighausen reported that the rough draft of the City's emergency disaster plan is almost completed; information regarding the disaster plan will be distributed later. CITY MANAGER REPORT City Manager Armstead advised the City has been requested to form a team to participate in a County -wide shooting contest at the Olympic Page 5 - 6/7/84 so Shooting Range to be held Saturday, June 23. Council directed Staff to form a City team and make necessary reservations. City Clerk Erway advised that San Bernardino County Fair has requested a City flag be furnished to be flown at the San Bernardino County Fair each year. Council concurred and directed Staff to send a flag to the San Bernardino County Fair. CITY COUNCIL REPORTS Councilman Petta stated he advised the Riverside Highland Water Company boarT—oT Directors that he would submit, in writing, a recommended approach to this matter which would be acceptable to Council. Indicated he is on the Agenda for the next Board of Directors Meeting to be held June 14, 1984. Councilman Petta recommended that Riverside Highland Water Company send a second notice to delinquent property owners, and that prior to termination of service, a red tag be attached to the doors of the property owners notifying them their service will be terminated in 48 hours. The 48 hours was recommended to be on working days. Ken Rinderhagen, 12738 Wilmac, recommended an alternative billing to the postcard, and including a self-addressed return envelope, feeling the postcard is easily misplaced. Councilman Nix endorsed the recommendation, feeling it would help the Water Company's return rate. Council recommended including a recommendation that a reasonable late charge percentage be established to compensate for the cost of the recommended billing procedure. CC-84-166 Motion by Councilman Nix, Second by Councilman Petta, ALL AYES, to authorize Staff to prepare correspondence to the Water Company indicating the City Council supports Councilman Petta's recommendations for delinquent water billing procedures: Recess was called at 7:15 p.m. and reconvened at 7:40 p.m. with all member present. SPECIAL PRESENTATION Sue Noreen, SCE Area Manager, presented to Council a history of the Edison Company and electrification of the valley entitled "Iron Men and Copper Wires" to be placed in the new City Library. APPEAL OF PLANNING COMMISSION DECISION - CUP 84-2 Planning Director Kicak stated the Planning Commission considered and denied a CUP for a small animal veterinary clinic proposed to be located at 22474 Barton Road, Suite C. Council was provided a Planning Commission Staff Report, a letter of appeal from Dr. Wilds, and letters of support from Smith Packing Company and Mrs. Linda Page 6 - 6/7/84 M Weber. Recommended Council conduct a public hearing and make a determination based on the testimony. Mayor Grant opened public hearing. Supporting Testimony Dr. Dennis Wilds, the appellant, advised he presented his case in the letter of appeal which was provided to Council. Quentin Smith, Smith Packing Company, the prospective landlord, stated they are residents of the City and have the best interests of the City in mind; noted there are horses and a pet shop in the vicinity, and felt this business would be compatible with the surrounding area. Stated Dr. Wild's present business in Riverside is clean, orderly, and has the appearance of a well -run business. The terms of the lease would be five years with an option to extend. Feels there is a demonstrated need for this type of business in the City and would be an asset. Kathy Harmon, 11834 Kingston Street, stated that property has been vacant three years; feels Dr. Wilds would be an excellent tenant and this type of business is needed in the City. Dr. Cantwell, Veterinarian, stated Dr. Wilds is very competent veterinarian, is a man of honor, and would be an asset to the City. Tim Weber, 23052 Siskin Court, stated he has been with Dr. Wilds for two years; stated Dr. Wilds is a very honest man and would provide quality service. There being no opposing testimony, Mayor Grant closed public hearing. In discussion, Council indicated support of the appeal and questioned why the Planning Commission opposed this project. Planning Commissioner Caouette indicated the Planning Commission's opposition appeared to be the fact that a local veterinarian presented scenarios which could arise from having a small animal clinic in the City such as dead animals being left overnight. Dr. Wilds stated dead animals would be moved immediately to his Riverside facility. CC-84-167 Motion by Mayor Grant, Second by Councilman Rigley, ALL AYES, to approve the appeal of the Planning Commission decision on CUP 84-2, Small Animal Veterinary Clinic at 22474 Barton Road. FY 1984-85 REVENUE SHARING Mayor Grant reviewed the Staff Report indicating that a notice of public hearing on this matter was published and posted pursuant to the Revenue Sharing regulations and that Staff is recommending that the FY 1984-85 Revenue Sharing funds in the amount of $47,758 be applied toward the Law Enforcement Contract for the City. Mayor Grant opened Page 7- 6/7/84 160 Public Hearing and closed Public Hearing there being no testimony for or against the matter. CC-84-168 Motion by Councilman Rigley, Second by Councilman Petta, to approve applying the FY 1984-85 Revenue Sharing funds in the amount of $47,758 toward the Law Enforcement Contract for the City. Mayor Grant stated the City is continually looking for better quality services at better prices and that this action does not indicate a particular vendor. Motion NO. CC-84-167 carried, ALL AYES. FY 1984-85 BUDGET RESOLUTION NO. 84-16 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TERRACE,GRAND ORNIA, RESCINDING RESOLUTION NO. 83-51 AND ADJUSTING THE SALARY RANGES FOR EMPLOYEES OF THE CITY OF GRAND TERRACE Mayor Grant advised budget sessions were conducted June 5 and 6 to thoroughly review the budgets excluding the Law Enforcement Contract and employee salaries. Mayor Grant opened Public Hearing on Resolution No. 84-16. Linda Weber, 23052 Siskin Court, indicated an interest in the salary increase, noting hers will be decreasing 20 percent. Tim Weber, 23052 Siskin Court, questioned the content of the resolution ei—b—'ng rescinded. Councilman Rigley felt a more comprehensive Staff Report should have been provided on this matter. Mayor Grant closed Public Hearing. Councilman Nix, with Councilmen Petta and Rigley concurring, supported the 5% increase, since it is compatible with present statistics and the present cost of living. Councilman Nix stated the salary system has a salary range with specific steps and that the only way to adjust the present structure is across-the-board increases; felt it would be appropriate to change the system to allow for individual appraisals and salary determinations to give freedom within the total structure, which presently doesn't exist. Councilman Petta, noting the City has a very small staff with a very demanding workload, felt the City employees should be compensated adequately; historically, Council has been conservative salarywise; would be interested in hearing if there is a better alternative. Mayor Grant opposed across-the-board increases/decreases because they don't take into account the responsibility of the individual positions - some responsibilities have increased and some have decreased; stated a budget analysis could be conducted of individual positions in terms of increases or decreases. Page 8 - 6/7/84 CC-84-169 CC-84-170 Page 9 - 6/7/84 The City Manager stated a survey was conducted of 15 cities reflecting an average pay increase of 5.7% not including fringe benefits; comparable salaries are necessary to allow hiring competent employees; felt 5% is very reasonable. The total amount of the increase for all positions, excluding the City Manager, would cost $13,000 a year, much less than other budget items. Motion by Councilman Rigley, Second by Councilman Petta, ALL AYES, to adopt Resolution No. 84-16. Council concurred with Councilman Nix's recommendation to direct Staff, in addition to conducting a classification study, to evaluate alternative salary systems which would provide more flexibility in addressing the individuals' worth to the City and could be administered more specifically. RESOLUTION NO. 84-17 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, ORNIA, ADOPTING A BUDGET OF ESTIMATED REVENUES AND EXPENDITURES FOR THE FISCAL YEAR 1984-85 Mayor Grant indicated the Law Enforcement Contract should be addressed prior to finalization of the budget - concerned the contract includes administrative overhead. Finance/Administrative Services Officer Tom Schwab recommended adopting the budget excluding the law enforcement appropriation. Advised the FY 1984-85 estimated revenues are $2,804,861 and estimated expenditures are $2,510,128, excluding the law enforcement appropriation. Mayor Grant opened Public Hearing on the FY 84-85 Budget. Barney Karger, 11668 Bernardo Way, felt the cost for law enforcement services is exorbitant. City Manager Armstead advised other cities' average cost for law enforcement is $100 per citizen compared to $46 per citizen for this contract. Councilwoman Pfennighausen stated Councilmembers from Redlands, which has its own police department, felt the cost of our law enforcement services is very low; law enforcement proposals received in the past initially indicated services could be provided at a much lower cost, but were not able to compete when all items, such as booking and holding facilities, record keeping, detective services, crime lab, insurance, retirement, etc. were included. Mayor Grant stated we must continue to strive to look for the best source of law enforcement services for the City; if a better proposal than San Bernardino County Sheriff's Department is received, will support; at this time, the quality of the Sheriff's Department services is good. Motion by Councilman Rigley, Second by Councilman Petta, ALL AYES, to adopt Resolution No. 84-17. 410 COUNCIL MEETING SCHEDULE CC-84-171 Motion by Councilman Rigley, Second by Councilman Petta, ALL AYES, to cancel the City Council meeting scheduled for June 21, 1984, and reschedule it to June 28, 1984. CC-84-172 Motion by Councilman Rigley, Second by Councilman Nix, ALL AYES, to schedule a Council meeting for July 9, 1984, and to cancel the regularly scheduled meeting to be held July 12, 1984. CITY COUNCIL REPORTS (CONTINUED) Councilwoman Pfennighausen stated members of Council were presented with a collection of thankyou letters from the students for the installation of the air conditioning in the school at a recent PTA meeting; recommended, with Mayor Grant concurring, that this be displayed in the new library. Mayor Grant reported the following: (1) Requested that copies of correspondence dated May 23 from Wesley McDaniel, Executive Director of SANBAG, indicating a proposed 50% increase in the general assessment dues for 1984-85, which would increase the City's dues from $202.44 to $303.66, be provided to Council; (2)Was pleased to learn that he carried the City of Grand Terrace in the election for Board of Supervisors. Recess was called at 9:06 p.m., and reconvened at 10:30 p.m. with all member s present. BARTON ROAD TRAFFIC SAFETY City Engineer Kicak stated a meeting was held with a representative from the San Bernardino County Traffic Engineering Department to discuss possible solutions, which included additional reflectors, striping, bots dots, curve warning signs, posting the area for speed limit, which was recommended against, and installation of guard rails. San Bernardino County has no policy or guidelines for the installation of guard rails. Guidelines were obtained from another county, which indicates the area would qualify for guard rails. If temporary measures are desired prior to reconstruction of Barton Road, recommended installing paddles, striping, and a curve sign, since all these items could be reinstated when construction of the roadway is completed; felt the cost would not exceed $2,000 to complete those items, with additional cost to remove, clean, and reinstall. Was questioned, and advised that the Barton Road Reconstruction Project should be ready to go to bid in late July, with proposed completion late October or early November. Mrs. Benson, 23200 Barton Road, stated very serious accidents have occurred during the 10 years they have lived there; stated speed on Barton Road is excessive and felt some type of barrier would be helpful. Page 10 - 6/7/84 u n Councilman Nix stated Staff was previously requested to examine installing guard rails; doesn't believe striping and other recommended solutions are adequate; requested detailed information on time, cost, and the potential of Colton participating in the project. CC-84-173 Motion by Councilman Petta, Second by Councilman Rigley, ALL AYES, to direct the City Engineer to prepare a recommendation for permanent solution of the traffic safety problem on Barton Road at the N/E City limits below Glendora with guard rails to be part of the permanent solution; also, that reflector paddles are to be installed on the curve and the center of the road is to be restriped with reflectorized paint immediately as temporary solutions. For clarification purposes, City Engineer Kicak stated he understands the Motion to be that a temporary solution will be reflectorized paddles and striping in the center of the road, with the ultimate solution to be guard rails and whatever other action is needed to resolve the problem. LAW ENFORCEMENT CONTRACT Action on this item was deferred to the meeting of June 28, 1984. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ESTABLISHING A MAXIMUM AMOUNT OF $250 WHICH ANY INDIVIDUAL, BUSINESS FIRM, POLITICAL ACTION COMMITTEE, OR ANY VESTED INTEREST GROUP MAY CONTRIBUTE TO A CANDIDATE FOR CITY OFFICE IN THE GRAND TERRACE MUNICIPAL GOVERNMENT DURING ANY CALENDAR YEAR (First Reading) Attorny McFarlin read the title of the Ordinance. Mayor Grant advised he proposed this Ordinance; felt strongly about limiting campaign contributions prior to running for the Board of Supervisors, and now feels even more strongly that this action is needed; would like to see similar action taken at the state, national, and county levels; felt this action could reduce the potential for undesirable influence on the political system; would be conducive to democracy, good government, and makes running for political office equally possible for all individuals; urged support of this Ordinance. Councilman Petta recommended amending the Ordinance to reflect a maximum of $50. Councilwoman Pfennighausen supported the Ordinance; however, stated the new FPPC chairman has indicated it is virtually impossible to control campaign giving by trying to establish limits, and would be unenforceable for those who wish to find a loophole. CC-84-174 Motion by Councilman Rigley, Second by Councilwoman Pfennighausen, to approve first reading of the Ordinance limiting individual campaign contributions for City offices, by title only, and set public hearing and second reading for June 28, 1984. Page 11 - 6/7/84 Amended Motion by Councilman Petta, Second by Mayor Grant, to amend the Ordinance to reflect $50 maximum, rather than $250. Councilmen Rigley and Nix and Councilwoman Pfennighausen objected to the amendment to the Motion, feeling that many individuals cannot afford to pay $600-$800 for a campaign, but have many friends who would contribute $100. The Motion to amend Motion CC-84-174 failed 2-3, with NOES by Councilmen Rigley and Nix and Councilwoman Pfennighausen. Motion No. CC-84-174 carried 4-1, with Councilman Petta voting NOE. Mayor Grant questioned Attorney McFarlin regarding at what point an individual can be restrained from calling for the question. Attorney McFarlin stated he understands that once a councilmember has called for the question that motion must be voted upon. Mayor Grant requested that Roberts Rules of Order be researched on this matter. Adjourn - The regular meeting adjourned at 11:18 p.m. The next reg— u Far meeting will be held June 28, 1984, at 5:30 p.m. Respectfully submitted, APPROVED: Mayor Page 12 - 6/7/84 'JUL 9 1 PENDING CITY CK4r REGISTER NO.070984 GRAND TERRACE COUNCIL APPROVAL p PAGE NO. 1 DEMAND/WARRANT REGISTER NO. 85-011 E-), `= AGENDA d?E�3' I DATE 0 7 / 0 9 / 84 PAYEE WARRANT CHECK UCHER NO. DETAIL OF DEMANDS PRESENTED WRITTEN DESCRIPTION ACCOUNTCHG'D INV NO. AMOUNT NO AMOUNT ACCENT PRINT 8 DESIGN 911 MEASSAGE FLIER - 10-4190-210 3928 68.11 - CHECK VOID,REPLACED BY CHECK .. #P4024 (CLERICAL ERROR) ATST INFORMATION SYSTEMS RENT PHONE EQUIP. C/H 10-4190-235 274.11 12309 274.11 BASTANCHURY BOTTLED WATER BOTTLED WATER,COM.SVCS. 10-4190-238 111622 9.00 BOTTLED WATER,C/M 10-4190-238 111624 17.60 BOTTLED wATER,FIN. 10-4190-238 111623 26.80 12310 53.40 CARSONITE INTERNATIONAL CORP GUIDE POSTS,REFLECTORS 16-4900-220 011130 553.22 12311 553.22 COLTON UNIFIED SCHOOL DISTRI COUNCIL. MEET.5/10 10-4110-242 #4 35.00 PLANNING MEET.5/7 10-4801-242 #4 25.00 SQUARE DANCE,5/5 13-4430-242 #5 60.00 12312 120.00 DEFERRED COMPENSATION PLAN DEF.COMP.P/R END.6/15/84 10-2164-000 587.00 DEF.COMP.P/R END.6/15/84 10-2170-000 34.54 DEF.COMP.P/R END.6/15/84 10-2171-000 9.19 DEF.COMP.P/R END.6/15/84 10-4120-139 583.28 DEF.COMP.P/R END.6/15/84 10-4125-139 384.62 DEF.COMP.P/R END.6/15/84 10-4140-139 550.45 OEF.COMP.P/R END.6/15/84 10-4180-139 231.95 DEF.COMP.P/R END.6/15/84 13-4430-139 194.73 DEF.COMP.P/R END.6/15/84.21-4572-139 110.35 P40161 2736.11 ELECTRO METROLOGY CORP. REPAIR RADAR UNIT 10-4410-256 350 57.19 .12313 57.19 MYRNA ERWAY CC MEET.6/151REDONDO 10-4125-270 54.00 (00 GRAND TERRACE PAGE NO. 2 DEMAND/WARRANT REGISTER NO. 85-011 DATE 07 / 09 / 84 PAYEE WARRANT CHECK L'CHER DETAIL OF DEMANDS PRESENTED WRITTEN Y0. DESCRIPTION ACCOUNTCHG'D INV NO. AMOUNT NO AMOUNT 1 LOCAL MILEAGE,ERWAY 10-4125-271 4.50 12314 58.50 RITZ'S LAWNMOWER REPAIR REPAIR LAWN MOWER 10-4180-246 1370 43.74 12315 43.74 ALEXANDER GRANT 8 COMPANY MAILING LABELS 10-4190-210 6011 134.90 UPS CHARGE,COMP.PRINTOUTSIO-4420-210 7039 4.98 COMP.SVC.6/84 10-4420-255 7u39 1071.00 UPS CHARGE,COMP.PRINTOUTS 1-4572-210 7039 4.98 COMP.SVC.6/84 1-4572-255 7039 225.00 12316 1440.86 HERTZ EQUIPMENT RENTAL j RENT MANLIFT/PLACE FLAGS 10-4180-240 446380 136.20 12317 136.201i IPS SERVICES INCORPORATED STREET SWEEP 5/8 18-4908-255 475 424.56 STREET SWEEP 6/12 18-4908-255 STREET SWEEP 6/19 18-4908-255 �8U1 290.49 12318 iQ27.88 ICHAEL LUNA LOCAL MILEAGE,LUNA 110-4180-271 HILIP M. PAGE PARK CLEAN-UP,MAY/,TUNE 113-4430-245 ACIFIC BELL PHONE 6/14,C/H PHONE 6/14,REC.SVCS, AINE WEBBER CASH FUND RETIRE.P/R END.6/15/84 RETIRE.P/R END.6/15/84 RETIRE.P/R END.6/15/84 RETIRE.P/R ENO.6/15/84 10-4190-235 10-4190-235 0-2167-000 0-4120-140 0-4125-140 0-4140-140 222.11 112319 456.00 2320 572.87 63.22 12321 31.54 399.59 263.50 1078.27 222.11 456.00 636.09 GRAND TERRACE PAGE NO. •3 DEMAND/WARRANT REGISTER NO. 85-011 DATE 07/OP/84 PAYEE WARRANT CHECK OCHER DETAIL OF DEMANDS PRESENTED WRITTEN N0. DESCRIPTION ACCOUNT CHG'D INV NO. AMOUNT NO AMOUNT RETIRE.P/R END.6/15/84 10-4140-140 691.88- RETIRE.P/R END.6/15/84 10-4180-140 158.90 RETIRE.P/R END.6/15/84 13-4430-140 133.41 RETIRE.P/R END.6/15/84 21-4572-140 75.60 P4015 1448.93i PEOPLE HELPERS INC REC.SVCS.5/25-6/22/84 13-4430-250 2354.81 REC.SVCS.6/23-6/30/84 13-4430-250 2407.39 12322 4762.20 i REVENUE SHARING ADVISORY SVC i REVENUE SHARING HANDBOOK 10-4140-210 04180 75.00 123a3 75.00. RIVERSIDE STRIPING 8 SEAL ST.WORK,BART AT CITY LIMI16-4900-255 SAN BERNARDINO, COUNTY OF CHEM.WEED CONTROL,3/2-6/816-4901-257 SAN BOND CO CENTRAL CR UNION EMPLOYEES DED.P/R 6/15/8410-2165-000 SAN BERNARDINO, COUNTY OF DUMP CHARGE 5/16-6/12/84 16-4900-253 DUMP CHARGE 5/16-6/12/84 18-4908-253 SECURITY PACIFIC NAT'L BANK FED.P/R DEPOSIT 6/84 10-2161-000 SOUTH COAST RUBBER STAMPS SIGN MARKER FOR FILING 10-4125-210 SOUTHERN CALIFORINA EDISION ELEC.C/H (1 BLDG.) 10-4190-238 13341 1217.00 12324 1005 1681.83 12325 1732.64 P4017 42 42 0155 10.80 105.40 ,1232E 2752.74 4018 25.49 123271 i 66.98 '123281 GRAND TERRACE PAGE NO. 4 DEMAND/WARRANT REGISTER NO. 85'-011 DATE 07 / 09 / 84 PAYEE - WARRANT CHECK IUCHER DETAIL OF DEMANDS PRESENTED WRITTEN DESCRIPTION ACCOUNTCHG'D INV NO. AMOUNT NO. AMOUNT SO. CALIF. JOINT POWERS i GEN.LIABILITY DEPOSIT 10-4190-260 3072.00 P4019 3072.00!, ADJUSTMENT THEATRE ON THE TERRACE INSERT REC.FLIERS/NEWLETTI3-4430-250 75.00 12329 7S.00 TRAFFIC CONTROL SERVICE,INC. DELINEATORS FOR BIKE 13-4430-220 35614 213.06 12330 20.06 RODEO ATTENBARGER'S OFFICE SUPPLY BINDERS,CHECK FILEIEXPANDIO-4140-210 1109 51.94 12331 51.94 tCKLEY-CARD-Y CO. REC.PARACHUTE 13-4430-220 251099 147.34 12332 147.34 BITHELL,INC. REINFORCED COAT.R/R FLOORI3-4430-245 750.00 12333 75C.00 AT PARK JIM JAGGARD W.W.D.REFUND,JAGGARD 21-3114-000 14.00 12334 14.00 ORWIN REALTY & INVEST. W.W.D.REFUND CORWIN REALT 1-3114-000 4.41 .12335 4.41 ODERN RESEARCH CORP. HERBICIDE/WEED CONTROL S/13-4430-245 44446 297.10 12336 297.10 ALPH'S PLUMBING REPAIR PLUMBING,R/R AT 13-4430-245 076 72.00 12337 72.00 PARK AB PRODUCTS CO. FILE FOLDER LABELS 10-4421-210 1926738 50.78 .12338 50.78 m GRAND 'TERRACE n PAGE NO. DEMAND/WARRANT REGISTER NO. 85-011 DATE 07/09/84 N0. 7UC PAYEE DETAIL OF DEMANDS PRESENTED WARRANT CHECK WRITTEN DESCRIPTION ACCOUNT CHG'D INV NO. AMOUNT NO AMOUNT CLARENCE PETERSON W.W.D.REFUND,PETERSON 21-3114-000 12.39 12339 12.39! i BERNARD WACKER W.W.D.REFUNDtWACKER 21-3114-000 3.50 12340 :3.50 PAYROLL PAYROLL ENDING 6/15/84 10-2161-000 1379.50- PAYROLL ENDING 6/15/84 10-2162-000 226.49- PAYROLL ENDING 6/15/84 10-2163-000 102.20- PAYROLL ENDING 6/15/84 10-2165-000 1732.64- PAYROLL ENDING 6/15/84 10-2167-000 31.54- PAYROLL ENDING 6/15/84 10-2170-000 84.54- PAYROLL ENDING 6/15/84 10-2171-000 9.19- PAYROLL ENDING 6/15/84 10-4110-120 750.00 PAYROLL ENDING 6/15/84 10-4120-110 3222,49 PAYROLL ENDING 6/15/84 10-4125-110 2125.02 PAYROLL ENDING 6/15/84 10-4140-110 3041.16 PAYROLL ENDING 6/15/84 10-4180-110 1281,48 PAYROLL ENDING 6/15/84 13-4430-110 1075.86 PAYROLL ENDING 6/15/84 21-4572-110 609.68 8539.59� PAYROLL ENDING 6/15/84 10-2164-000 587.00-00 587.00- i GRAND TERRACE PAGE NO. DEMAND/WARRANT REGISTER NO. 85-011 DATE 07/09/84 PAYEE WARRANT CHECK UCHER N0. DETAIL OF DEMANDS PRESENTED WRITTEN DESCRIPTION ACCOUNTCHG'D INV NO. AMOUNT NO. AMOUNT RITTEN 15135,55 REPAID 19695.01 ACCRUED .00 TOTAL .34830.56 RECAP BY FUND RE -PAID NRITTEN FUND 10 17495.38 3442.44'. FUND 13 1404.00 6832.70: FUND 16 .00 3462.85; FUND 18 .00 I 11.33.28 , FUND 21 795.63 264.28 I CERTIFY THAT, TO THE BEST 3F MY KNOWLEDGE, T E AFOR LISTED CHECKS FOR P i YMENT OF CITY LIABILITIES HAVE BEEN AUDITED BY IE AND ARE NECESSARY AND kPPROPRIATE EX ENDIT RES FOR THE OPERATION OF THE CITY. 41m'l THOM S SCHWAB FINANCE DIRECTOR 12 STDAFF REPW C R A ITEM ( ) COUNCIL ITEM ( g ) METING DATE: July 9, 1984 AGENDA ITEM NO. 38 SUBJECT: Notice of of Completion - Architectural Barrier Removal Project- Architectural Barrier Removal Project (GTC #84-09) FUND; u REQUIRED NO FUNDING REQUIRED _x_ Attached you will find a Notice of Completion for the Architectural Barrier Removal Project that was recently completed by Redlands Paving, General Contractors. This project included trimming tree roots, removal and replacement of trees, sidewalks, and curb & gutter that were uprooted by overgrown trees. These proposed improvements were located in various locations throughout the City. This work has been completed in conformance with the Plans and Specifications. Specifications provide for filing the Notice of Completion 120 days after acceptance of work by the City. The Contractor has offered to leave 100% of the Performance Bond ($25,548.26) in effect, to secure these improvements for the 120 day period. It is our opinion that such bond is sufficient to protect the City and since the project is completed, Notice of Completion should be filed at this time and the final payment in the amount of $2,959.23, to be released 35 days thereafter. Staff recommends that: AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF COMPLETION FOR THE ARCHITECTURAL BARRIER REMOVAL PROJECT, AND AUTHORIZE RELEASE OF FINAL PAYMENT 35 DAYS AFTER THE RECORDATION OF SAID NOTICE OF COMPLETION. JK/lh Attachments Recording Requested By: City of Gran Terrace d 4CIC NDING CITY APPROVAL When Recorded Mail To: CITY CLERK City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92324 COUNCIL AGENDA LTE.M J1 J U L 9 1984 Space above this line for Recorder's use NOTICE OF COMPLETION Project title or description of work: Architectural Barrier Removal in Various Locations throughout the City of Grand Terrace (GTC84-09) Date of completion: July 9, 1984 Name of owner: City of Grand Terrace Interest or estate of owner: Parkway rights -of -way throughout the City Address of owner: 22795 Barton Road Name of contractor: Redlands Paving Street address or legal description of site: Parkway rights -of -way throughout the City of Grand Terrace. Dated: STATE OF CALIFORNIA ) COUNTY OF SAN BERNARDINO) ss. CITY OF GRAND TERRACE ) Owner: CITY OF GRAND TERRACE By Mayor I am the City Clerk of the City of Grand Terrace, the public entity which executed the foregoing notice, and on whose behalf I make this verification: I have read said notice, know its contents, and the same is true. I certify under penalty of perjury that the foregoing is true and correct. City Clerk This day of , 19 . ` • ` + 0 Grand Terrace Planning Commisn .INFORMATtON ONLY.1�s-.pL �IGENDA ITEM 3 4 A Minutes of Regular Meeting �" June 4, 1984 JUL 9 1984 The regular meeting of the Grand Terrace Planning Commission was called to 'order at the Terrace View Elementary School, 22731 Grand Terrace Road, Grand Terrace, California 92324 on June 4, 1984 at 7:00 p.m. by vice Chairman John McDowell. PRESENT: John McDowell, Vice Chairman Vern Andress, Commissioner Jerry Hawkinson, Commissioner William De Benedet, Commissioner Winifred Bartel, Commissioner Norm Caouette, Commissioner Tim D. Serlet, Planning Staff ABSENT: Sanford L. Collins, Chairman (Excused) Gerald Cole, Commissioner Ray Munson, Commissioner PLEDGE OF ALLEGIANCE: Led by Commissioner Hawkinson Item No. I Minutes of May 7, 1984 PCM 84-44 Motion by Commissioner Hawkinson, seconded by Commissioner Bartel, and passed by a 6-0 vote to approve the minutes of May 7, 1984 as submitted. II. NEW BUSINESS A.) Site and Architectural Review 84-5, Single family residence @ 22145 DeBerry Street Mr. Tim D. Serlet, Planning Staff, presented the Staff Report. Vice -Chairman McDowell invited the applicant to address the Commission. Mr. Gary Robinson of Stonewaod Construction, the Applicant, volunteered to answer any questions. The Planning Commission had no questions of the Applicant. PCM 84-45 Motion by Commissioner Caouette, seconded by Commissioner, DeBenedet, and passed by a 6-0 vote, to approve site and architectural plan 84-5, including the findings as written in the Staff Report and the conditions recommended by Staff. `B.) Site and Architeal Review 83-9,•Garden Home tments @ 22325 Barton Road. Mr. Tim D. Serlet, Planning Staff, reported that the Applicant had requested a continuance to the regular Planning Commission Meeting of July-2, 1984. The Planning Commission and Staff discussed the conditioning of this development. The Planning Commission felt that the Staff conditions were appropriate for a development of this type. Commissioner Caouette expressed concern that the property is presently zoned R-1 and should under go a zone change to R-3 prior to the issuance of Building Permits. A general discussion concerning the zoning conflict occurred between the Staff and the Planning Commission. The Planning Commission indicated that, if possible, they would like to schedule a zone change hearing with site and architectural approval of this project. The Planning Commission consented to the Applicant's request and continued this item until the regular meeting of July 2, 1984. C.) Mr. Bob Yeates requested that the Planning Commission allow him to present the report of the Ad -Hoc Committee on proposed revisions to Chapter 23 of Ordinance 57. The Planning Commission agreed to hear the report. PCM 84-46 Motion by Commissioner Andress, seconded by Commissioner Hawkinson, and passed by a 6-0 vote to accept the "Grand Terrace Chamber of Commerce and Planning Commission Report - Suggested Revision of Sign Ordinance". Vice -Chairman McDowell adjourned the meeting at 8:00 p.m. Respectfully submitted l ' J�#'sephTKicak, Planning Director Grand Terrace Planning Commission Minutes of June 2,,1984 Page 2 of 2 Vice -Chairman, Planning Commission c I S-LAFF REPC RT C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: July 9, 1984 AGENDA ITEM NO. $A SUBJECT: RENEWAL PEOPLE HELPERS CONTRACT FUNDING REQUIRED _ X NO FUNDING REQUIRED Effective July 1, 1984, the existing contract between the City of Grand Terrace, and People Helpers expired. Based on the fact, that People Helpers has done an outstanding job for the City, by providing quality recreation programs, staff and the Parks and Recreation Committee is recommending renewal of the contract. During the past year, People Helpers has provided assistance to over 2,525 residents. These 2,525 residents were able to participate in a variety of educational and recreational activities. A total of 250 adult and youth special classes were provided. In addition, numerous men's and coed softball slow -pitch leagues and tournaments were provided . PLUS, PEOPLE HELPERS BROUGHT IN OVER $4,300.00 IN PROGRAM REVENUE TO THE CITY. Staff as well as the Parks and Recreation Committee feel that renewal of this contract is paramount to maintaining quality and effective programs for the residents of Grand Terrace. • Funding for this activity was approved by City Council during the budget hearings, in the amount of $43,050.00 • Staff Recommends that the Council: APPROVE RENEWING THE CONTRACT WITH PEOPLE HELPERS, INC. FOR FISCAL YEAR 84/85 IN THE AMOUNT OF $43,050.00. PENDING CITY COUNCIL APPROVAL AGREEMENT WITH RESPECT TO RECREATION GTC84- SERVICES FOR THE CITY OF GRAND TERRACE The effective date of this Contract Agreement shall be the date of July 1, 1984. This Agreement is made and entered into between the CITY OF GRAND TERRACE, a municipal corporation (hereinafter referred to as "City"), and PEOPLE HELPERS, INC., a California Corporation (hereinafter referred to as:"Contractor"), concerning the provision of recreation services on the terms and conditions specified herein. n DFr`TmaT.c (i) Contractor is a private corporation organized to provide recreation programs both of a year-round and seasonal nature. (ii) City owns, operates, and maintains certain public parks and related facilities. (iii) City desires to provide quality recreation programs and coordina- tion for individuals and organizations utilizing City's parks and public facilities. (iv) Contractor is willing and able to provide such services on the terms and conditions specified herein. (v) City desires to provide employment to qualified citizens of Grand Terrace inasmuch as is possible. B. AGREEMENT NOW, THEREFORE, it is agreed by and between City and Contractor as follows: 1. Contractor shall provide all required personnel and services to provide recreation programming in accordance with the provisions of Exhibit "A" attached hereto and incorporated herein by this reference. In addition, Contractor shall operate, on behalf of City, those facilities set forth in Exhibit "A", including use coordination, collection of fees , and supervision, all in accordance with City"s standards, practices, procedures, and fee schedules applicable thereto. The City Manager has the ability to amend Exhibit "A" as recommended by the City Council and negotiated by Contractor. - 1 - 2. City shall not be liable for payment of salaries, wages, or other compensation to any of the Contractor's personnel performing the services specified hereunder, whether of a direct or indirect nature. Further in that regard, it is understood that, for such purposes, all of such Contrac- tor's personnel performing either direct and indirect services to City hereunder shall be deemed agents of Contractor while acting for or on behalf of City pursuant to this Agreement. 3. Contractor shall maintain Worker's Ccimpensation Insurance covering all its employees for acts pursuant to this Agreement. 4. Contractor agrees to hire qualified residents of Grand Terrace inasmuch as is possible and to advertise or otherwise notice any vacancies within the City of Grand Terrace. Contractor agrees to make a reasonable and diligent effort to hire Grand Terrace residents throughout the term of this Agreement. Contractor shall report to City regarding such efforts and the results thereof. 5. Contractor agrees that City may at any time, in writing, request the change of any employee and that such request will be given due consi- deration by the Contractor. 6. Notwithstanding paragraphs 2 and 3 above, Contractor agrees to hold City, its elected officials, officers, agents, and employees free and harmless from any and all claims, actions, and judgments which might be obtained against any of the above for the claimed actions or inactions of any of the personnel furnished under this Agreement in or for the benefit of City, whether perform- ing direct or indirect services, including any attorney's fees and court costs v;hich might be involved of the defense of any such action. This indemnifica- tion shall extend beyond the term of this Agreement, including any extension or extensions thereof, as to any claims, actions, or judgments arising from the conduct or inaction of any such personnel during the terms of this Aree- n,nt, or any extension or extensions thereof. 7. Throughout the term of this Agreement, at Contractor's sole cost and expense, Contractor shall keep or cause to be kept in full force and effect, for the mutual benefit of City and Contractor, comprehensive, broad form, general public liability insurance against claims and liability insurance for personal injury, death, or property damage arising out of the actions or inactions of Contractor or its employees, officers, agents, or invitees arising - 2 - from use, occupancy, or disuse of any City facilities provided hereunder, providing protection of at least One Million Dollars ($1,000,000.00) for bodily injury or death to any one person or for any one accident or occurr- ence and at least One Million Dollars ($1,000,000.00) for property damage. All insurance required by express provision of this agreement shall be carried only in responsible insurance companies licensed to do business in the State of California or under an authorized self-insurance program oper- ated by Contractor. All such policies shall contain language, to the extent obtainable, to the effect that (1) the insurer waives the right of subroga- tion against City and City's agents and representatives; (2) the policies are primary and noncontributing with any insurance that may be carried by City; and (3) they cannot be cancelled or materially changed except after thirty (30) days notice by the insurer to City. Contractor shall furnish City with copies of all such policies promptly upon receipt of them or certificate evidencing the insurance. Prior to the commencement of this Agreement, Contractor shall furnish City with binders representing all insurance required by this Agreement. Contractor may effect for its own account insurance not required under this Agreement. All such policies shall also include One Million Dollars ($1,000,000.00) coverage for injury of death to any one person or for any one accident or occurrence or for property damage with respect to any vehicles owned, leased, operated, or otherwise utilized by Contractor. 8. All officers, employees, and agents of Contractor handling or having access to any funds or authorized to execute or countersign an instruments evidencing any such funds shall be covered by a blanket fidelity bond in the sum of Ten Thousand Dollars ($10,000.00). 9. Contractor agrees to procure, and to cause City and its officers, agents, and employees to be named as additional insureds thereon, a products liability policy in an amount not less than One Million Dollars ($1,000,000.00). Such policy shall be subject to all of the provisions of paragraph 7, above. 10. City agrees that it will indemnify and hold Contractor and its officers, agents, and employees free and harmless from all claims for damaae to p-arsons or property by reason of City's sole negligence or the sole negli- gence of City's employees, agents, or officers in connection with the mainte- nance of any facilities utilized by contractor under the provisions of this - 3 - Agreement, based upon City approval. 11. Contractor shall have the exclusive right to cause refreshments and / or food items to be sold by vending machines at any public recreation facility owned and / or operated by City and any net profits derived from such sale at any and all such facilities shall be divided equally between City and Contractor. City shall have the right to grant pennission to other organizations to sell refreshments or to operate snack bars in con- junction with their own recreational activities. 12. Contractor agrees to provide management and / or other personnel as necessary to serve as staff for City commissions and committees responsi- ble for recreation programming as directed by City. Staffing for such commissions and / or committees shall include, but not be limited to, the preparation of agendas for meetings of any such committee or ccmnission, followup with respect to any action directed by such commission or committee, and the preparation and presentation of written and / or oral reports to citizen committees, commissions, public groups, the City Council, and City Staff as deemed necessary by the City Manager. 13. City agrees to provide to Contractor office space for use by Contractor as office and work space. 14. City agrees to provide capital improvements and maintenance for any and all public facilities to be utilized by Contractor under the terns and conditions of this Agreement. Such capital improvements and maintenance shall be in accordance with City's standards procedures for such capital improvements and maintenance. 15. City agrees to provide City stationery to be utilized by Contractor in Contractor's representation of City. Contractor understands and agrees that any such stationery shall be utilized only in connection with specific recreation programs on behalf of City. 16. City agrees to provide such duplicating services, preparation, and dissemination of such program brochures, and other printed information, materials, correspondence, and agendas as, in the opinion of the City Manager, any such items are deemed necessary and appropriate for the presentation of any recreational programming hereunder. 17. Contractor shall in cooperation with City, obtain any and all governor-ental permits, approvals, or concurrences required for the use of any - 4 - It N facility or park as set forth herein. 18. Contractor agrees that Contractor's use of any buildings, office space, or other park and recreation facilities granted to Contractor herunder are subject to City's right to cause Contractor to vacate the premises in order _ to effect maintenance, repairs, demolition, construction, reconstruction, or remodeling as desired by City. In the event that Contractor is required to vacate any such building or other public facility under the terms and provisions of this paragraph, then, and in that event, Contractor shall be relieved of any requirements to provide programs in the specific facility caused to be vacated. City agrees to provide to Contractor a minimum of two weeks notice in the event of any such work to be performed in any such building or facilities provided, however, that such notice shall not be required in the event that City determines that the evacuation of any such facility or building is required by reason of any emeargency. The determination of emergency shall be in the sole discretion of the City Manager. 19. City agrees to provide Contractor full access to all parks and public facilities owned and / or operated by City for the provision of recreational services and programs thereon. City reserves the right to terminate the provision of any recreation program at any specific park or public facility upon 60 days notice. 20. The parties understand and agree that certain on the recreation programs to be presented by Contractor shall be provided by subcontract with instructors retained by Contractor and such programs shall be supported by participant fees. Fees for such programs shall include all cost including, but not limited to, the follo-wing: Costs of instructors; supplies; books; preparation of facilities; and equipment rental, royalty fees, or other charges; and the charges for instructors' supervision related directly to any such program or class. Contractor shall provide any programs or classes which are not self-supporting at the Contractor's sole expense. However Contractor shall not be required by any provision of this contract to maintain programs or classes which in Contractor's best judgement are not or would not be self-supporting, unless City is agreed to reimburse Contractor. Any profits generated hereunder shall be divided equally Between City and Contractor, subject to Paragraph 20(a). - 5 - 20a. Fees from fac'i'ty rentals, excursions, day-c s, sport leagues, and tournaments and aiNther self-supporting programs 11 be equally divided between City and Contractor after deducting expenses therefran. 21. Contractor understands and agrees that it shall keep full and ccanplete books, records, and accounts of all financial transactions with respect to this Agreement. Such books, records, and accounts shall be maintained in accordance with accepted accounting principles and shall be maintained in such fashion so as to provide a detailed financial analysis for each program, participant, and facility. All such books, records, and accounts shall be maintained for a minimum. of three (3) years from and after the end of the fiscal year in which any such books, records, and accounts are created. Contractor understands and agrees that City, by and through its designated representatives, may inspect any such books, records, and accounts during Contractor's normal business hours at Contractor's offices. 22. Contractor understands and agrees that City, in its sole discretion, may cause an audit of any books, records and / or accounts maintained or prepared by Contractor under and pursuant to this Agreement, If any such audit indicates that Contractor has overcharged City by more than two percent (20), then and in that event Contractor shall immediately pay to City the cost of any such audit in addition to reimbursement of any overcharges. If any such audit discloses an in- accuracy of less than two percent (20), then and in that event City shall pay the cost of any such audit, and any sums due to the other party shall be immediately payable. 23. Contractor shall provide, on a monthly basis, a written progress report detailing activities and programs for the preceeding month and progress to date by Contractor with respect to the iample.rantation of programs under this Agreeirrent. Any such report to be provided hereunder shall be provided to the City Manager not later than the fifteenth day of the month next succeeding the month for which the report is prepared. 24. Contractor agrees to have all assigned staff in appropriate uniforms, with a City approved design logo, working at any recreation facility under the terms of this Agreement. Professional and clerical staff employed by Contractor shall observe appropriate dress and grooming standards. City shall provide or reimburse Contractor for costs of required uniforms. All personnel shall promptly and immediately identify themselves by hteir names should they be asked by any member of the public. Contractor understands and agrees that City may require Contractor to provide personal identification badges or name tags for any such employee. - 6 - 25. Contractor agrees to assist City, in the event City undertakes a community needs assessment with respect to recreation programing and to assist in the preparation of grants or other studies to be funded by other public, private, or governmental entities. City agrees to reimburse Contractor all expenses plus 10% of expenses for services rendered. 26. Contractor's office hours at any facility provided hereunder shall be in accordance with the directions of the City Manager. 27. Contractor may not assign this Agreement in whole or in part without the written consent of City, and any such attempted assignment shall be invalid. 28. No alteration or variation from the terms of this Agreement or any exhibit hereto shall be valid or binding unless and until made in writing and executed by all parties. 29. This Agreement may be terminated, with good cause, by either party upon sixty (60) days written notice to the other party. 30. Waiver by City of any default or breach of any covenant or condition of this Agreement shall not be construed as a waiver of any other default or breach hereunder. Any notice requred to be given hereunder this Agreement and / or payments to be made shall be made as follows: To Contractor: People Helpers, Incorporated Attention: William Aulenbach 14371 Morton Street Tustin, CA. 92680 To City: City of Grand Terrace Attention: City Manager 22795 Barton Road Grand Terrace, CA. 92324 31. This Agreement shall be binding upon and inure to the benefit of any successor in interest to either party hereto. 32. In the event that any action or proceeding is brought by either party to enforce any term or provision of this Agreement, the prevailing party shall recover its reasonable attorney's fees and costs incurred with respect thereto. 33. Contractor shall bill City twice per month, and invoices shall - 7 - contain detailed financial back-up information showing how the costs billed by Contractor were derived. City agrees that Contractor may charge an overhead amount up to 200 of all costs. The 20% overhead charged is for direct and indirect overhead costs including, but not limited to, company business expenses, insurance, legal, accounting, licenses, and profit. In no event shall the sums billed by Contractor during the term of this Agreement exceed the total sum of $ 43,050.00 for the first 12 months. 34. The duration of this contract shall be 12 months from date of execution by the City. The City shall have the option of renewing this Agreement for an additional two - year term. The total stun costs of the additional two - year option is to be mutually agreed upon between City and Contractor. IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates written opposite their respective signatures. ATTEST: ty APPROVED AS TO "07 J-ZA. .1 '<_-C II(X7117EDII CITY OF GRAND TERRACE A Municipal Corporation By: Date: / !� "CONTRACTOR" Mayor City Attorney i I - PEOpL-7 HELPERS, INCORPORATED By: William Aulenbach, President OFM FYPTATT "A" `J City of Grand Terrace Contract - Recreation Services Page 1 People Helpers, Inc. as contracted to operate the City of Grand Terrace's Recreation Program Services, is prepared to provide the following: 1. Staffing for: - 8:00 to 5:00 office hours with a one hour lunch during summer programming. - One full time professional staff member (40 hours per week). - Youth and adult sports programs; - Aquatic programs (if a swimming pool is made available); - Special events (Christmas, Halloween, Easter, Community Picnics); - Recreation classes; - Summer and vacation program; - Excursions; - Cultural Arts; - Teen activities; - Extended School -Day Child Care Programs; The City would have ultimate control over the staff. Any People Helpers, Inc. employee whom the City feels does not meet their stan- dards would be relieved of all responsibilities. All employees would be in a uniform highlighting the City of Grand Terrace. 2. A million dollars worth of liability and accident insurance coverage. 3. Constant input from the Company's skilled professionals on the maxi- mum utilization of recreational facilities and programs. 4. Liaison with the City Council appointed Park and Recreation Committee. 5. Expanded programs by increasing activities in sports, swimming, recreation classes, etc. . . 6. Coordination and total cooperation with public and private agencies (such as neighboring recreation departments, school districts, County programs, private recreation, businesses, etc.) to pru.,ide a full array of unduplicated services to the residents of Grand Terrace. 7. Back-up services: - Bookkeeping services; ' t City of Grand Terrace Exhibit A Page 2 - Accounting acceptable to the City's standards and open at all times to inspection / auditing by the City; - Collection of all fees and their distribution. Staff handling monies would be bonded. 8. Marketing and publicizing of recreation programs informing residents of recreation and leisure time activities. 9. Incentives to People Helpers staff to encourage higher registration and increased participation of residents in leisure time acticities. In turn, the City of Grand Terrace will provide the following: 1. Access to all City owned / leased recreation facilities. 2. Maintenance (janitorial, parks, landscape, etc.)of all recreation facilities. 3. Obtain written contracts with the school district and / or other public agencies for the leasing of facilities to be used for programs. 4. Pay all lease fees and utilities (gas, water, electrical, and telephone). 5. Provide non -expendable recreation equiFment; office space and basic office equiunent (desks, chairs, lamps, file cabinets, typewriters, etc.). 6. Implementation of all new capital projects. 7. Allow People Helpers assigned staff to print, at no cost, recreation materials related to the Grand Terrace Recreation Services' programs. 8. Recreation related postage. At all times the City of Grand Terrace will be in control of the recreation programs; have final approval of the staff; the hinds of programs being offered; and in the fee structures. THIS WILL BE THE RECREATION PROGRAM OF THE CITY OF GRF_'D TERWiCE, not of People Helpers, Inc. Our company will merely be the conduit for the providing of these services. STiRAFF REPWT C R A ITEM ( ) COUNCIL ITEM (X ) MEETING DATE: JUNE 28, 1984 AGENDA ITEM NO. 58 SUBJECT: STREET SWEEPING CONTRACT FUNDING REQUIRED X NO FUNDING REQUIRED CONTRACTING PHILOSOPHY The underlying principle of good contract administration within the Community Services Department, is that equal treatment must be provided to all prospective sources of services that the City needs to obtain. Axiomatic to the first principle is the requirement for maximum open and free competition. Competition is sought for every departmental contract, regardless of the dollar value of the service to be obtained. However, this statement is not to infer that competition is obtained for each and every procurement. There are simply some situations where no competition exists, or where it is not prudent to obtain it. When this situation occurs, staff will make every effort to justify this action to Council. SERVICE - STREET SWEEPING CONTRACTOR - INLAND POWER SWEEPING During the month of July, the existing contract with IPS for street sweeping service expires. Staff feels justified in recommending that Council approve renewing with IPS for sweeping services. Justification: 1) IPS guarantees an increase of no more than 10% over the the existing contract period; 2) Staff conducted a telephone survey of five different street sweeping companies, with none offering a lower hourly rate than IPS; 3) IPS personnel are familiar with the sweeping route, hence, no need to train new personnel; 4) Equipment reliability seems to be in accordance with industry standards; 5) Staff feels that contractor is currently meeting City specifications. Staff Recommends that the Council: APPROVE RENEWING THE STREET SWEEPING CONTRACT WITH INLAND POWER SWEEPING, INC. PENDING CIA COUNCIL APPRVVAL MAINTENANCE CONTRACT Contract 7'TGTC-84- flU GIC AGENDA ITEM a 513 STREET SWEEPING THIS AGREEMENT, by and between the CITY OF GRAND TERRACE, hereinafter referred to as "owner," and INLAND POWER SWEEPING, hereinafter referred to as "Contractor," is entered into this 1st day of July, 1984. In consideration of the mutual covenants and conditions hereinafter set forth, the Owner and the Contract hereby agrees as follows: 1. STATEMENT OF WORK - The Contractor shall furnish and pay the cost, including all applicable fees, of all the necessary materials, and shall furnish and pay for all superintendence, labor, tools, equipment, and transportation and perform all the work required for execution of Contract required by all items specified by Owner, in strict accordance with the Specifications and requirements incorporated herein as Exhibit "A", any amendments thereto, and such supplemental Specifications which may hereafter be approved. 2. CONTRACTOR'S PLAN FOR MAINTENANCE A. Contractor is required to inspect the work done by Contractor's employees. Work is to be inspected by the on -site foreman or by other party acceptable to the Owner. B. Owner shall direct Contractor of the location within the City where Contractor shall perform the work. Contractor agrees to provide services as provided for in the Proposal incorporated herein as Exhibit "B", for which the Contractor has agreed to perform. C. The Specifications and requirements incorporated herein as Exhibit "A" describe the work to be done. 3. CONTRACT PRICE A. The owner shall pay the Contractor for the performance of said work, subject to additions or deductions provided herein, the amount provided for in Exhibit "B", incorporated herein, for which the Contractor agrees to perform. B. Owner shall be responsible for and shall pay directly for all dumping fees charged, and Contractor shall not be responsible for such charges. Contractor shall dispose of all refuse and debris collected by the sweeping operation by hauling same to legally established dump. C. Owner shall be responsible for the payment of all charges for water used by Contractor in performing the services provided for herein. D. Both parties hereto agree to meet prior to June 1, 1985, and each year thereafter in which this agreement continues, to negotiate the contract hourly price for the next fiscal year. In the event the parties are unable to reach an agreement, then the contract shall continue at the then -current price until terminated herein. 4. ACTS OF GOD - In the event that the City of Grand Terrace streets, subject to this Agreement, should flood as a consequence of an Act of God, all cleanup work necessitated thereby shall be at an agreed upon hourly rate. 5. Payment - Payment shall be made to the Contractor for work performed under this Contract for the quantities of work as determined in accordance with Contractor's Proposal and on a monthly basis. 6. SERVICE OF NOTICES - All notices required to be given hereunder shall be mailed or delivered; in the case of the Owners, to the City of Grand Terrace, 22795 Barton Road, Grand Terrace, California 92324; and, in the case of the Contractor, to Dennis C. Rieger, Inland Power Sweeping, 31710 Dunlap Blvd. (P.O. Box 322), Yucaipa, California 92399 . 1WM 1. LICENSE AND PERMITS - The Contractor shall secure from the City of Grand Terrace a business license permit. The Contractor shall obtain and pay for all other necessary licenses and permits and shall faithfully comply with all laws, ordinances, and regulations (Federal, State, and local) which may be applicable to the operations to be conducted hereunder. 8. OTHER WORK - Whenever work being done by the Owner or by other contractors is contiguous to work covered by this Contract, the respective rights of the various interest involved shall be established by the representative to secure the completion of the various portions of the work in general harmony. 9. SUPERINTENDENCE - The Contractor shall constantly superintend all the work in person or by a responsible agent, who shall have in writing full authority to carry out all the instructions given by the representative. 10. LABOR PROVISION - The work shall at all times be prosecuted under safe working conditions, and the conditions of work shall be subject to inspection and correction by the representative or safety inspectors of the Owner. 11. CONTRACTOR'S INSURANCE - The Contractor shall not commence work under this Contract until a business license permit has been obtained from the City of Grand Terrace and the Owner has been provided with a Certificate of Insurance for public liability and property damage in an amount of not less than $1,000,000. 12. PAYMENT FOR WORK COMPLETED - Upon the completion and acceptance of the work, the representative shall issue and bill to the Owner in the amount provided for in the Proposal. 13. INDEMNITY The Contractor shall indemnify and save harmless the Owner from all losses and all claims, demands, payments, suits, actions, recoveries, and judgments of every nature and description brought or recovered - 3 - against them by reason of any act or ommission of said Contractor and his agents or employees in the execution of the work or in making or failing to make payments therefor, or in guarding the same. 14. PROTECTION OF WORK AND PROPERTY A. The Contractor shall take, use, provide, and maintain all necessary precautions, safeguards, and protection to prevent accidents or injury to persons or property on, about, or adjacent to the site of the work. B. The Contractor alone shall be responsible for the safety, efficiency, and adequacy of the plant, appliances, and methods and for any damage(s) which may result from failure or improper operation. 15. INSPECTION - The Owner shall at all times have access to the work during its completion, and shall be furnished with every reasonable facility for ascertaining that the Contract is proceeding in accordance with the requirements and intentions of the Specifications. 16. TERM OF AGREEMENT - This contract shall continue in effect from year-to-year until terminated as provided for herein. 17. TERMINATION - Either party hereto may terminate this Agreement at any time within thirty (30) days written notice to the other party. ATTEST: City Clerk Approved as to form: City Attorney -4- "OWNER" CITY OF GRAND TERRACE By Mayor Date: "CONTRACTOR" INLAND POWER SWEEPING By Date: EXHIB IT "A" STREET SWEEPING MAINTENANCE CONTRACT Contract #GTC84- SPECIFICATIONS 1. INSTRUCTIONS (a) Proposals shall be submitted on both a curb mile basis and an hourly basis, with the City to select the method it determines to be most desirable. (b) The section of the City to be swept every week is: Barton Road between Interstate 15E and Honey Hill Drive, and Mt. Vernon from Grand Terrace Road to Main Street. The four sweeping areas to be swept after the main areas mentioned above: Area #1 - North of Van Buren and west of Mt. Vernon; Area #2 - North of De Berry and east of Mt. Vernon; Area #3 - South of De Berry and east of Mt. Vernon; Area #4 - South of Van Buren and west of Mt. Vernon. (c) All ensuant debris must be removed daily from the work site. (d) Contractor shall sweep one pass in each direction of travel on all streets. Sweeping shall be in the street portion adjacent to the curb, allowing for the removal of debris in the gutter flow line. (e) Contractor shall ensure that, at all intersections, alleys, and cross gutters, no debris is left by the sweeper. At points where the pickup broom is raised, all debris shall be removed. (f) Contractor shall not be required to make up any sweeping schedule missed due to a holiday which occurs. (9) Contractor shall have all sweepers with tachographs attached to record operation hours and miles swept. Graphs shall be turned in with monthly billing. (h) Contractor shall not sweep on rainy days. Rainy day no-shows shall be called in to the M-aintenance and/or Community Services Department by 9:00 a.m. Contractor will not be required to make up any day missed due to rainy weather. (i) Contractor shall submit name, address, telephone number, and name of contact person for at least three references (cities preferred.) W Contractor shall submit length of time he has been in business of street sweeping by contract. Exhibit "A" Street Sweeping Maintenance Contract Specifictions Page two Contractor shall submit the number of street sweepers he has available and the age of each sweeper. Also, the number of backup sweepers he has available shall be submitted. Contractor shall submit who maintains sweeper (i.e., contractor, private garage, etc.) Contractor shall submit approximate mileage from the City of Grand Terrace to where sweepers will be housed. Contractor shall not sweep residential areas before 7:00 a.m. 2. CONTRACTORS OBLIGATION The Contractor will, in good workman -like manner, do and perform all work and furnish all supplies and materials, machinery, equipment, facilities, and means necessary to properly perform all the work required by this Contract within the time herein specified, in accordance with these instructions and the City map and in accordance with directions of the Maintenance Supervisor, as given from time to time, as work progresses. The Contractor shall observe, comply with, and be subject to all terms, conditions, requirements, and limitations of the Contract and Specifications, and shall do, carry on, and complete the entire WORK to the satisfaction of the Maintenance Supervisor and Owner. 3. TRAFFIC AND ACCESS The Contractor's operations shall cause no unnecessary inconvenience. The access rights of the public shall be considered at all times. Unless otherwise authorized, traffic shall be permitted to pass through the WORK, or an approved detour shall be provided. Safe and adequate pedestrian and vehicular access shall be provided and maintained to fire hydrants, commercial and industrial establishments, churches, schools, parking lots, service stations, motels, fire and police stations, hospitals, and establishments of similar nature. Access to these facilities shall be continuous and unobstructed, unless approved by the Maintenance Supervisor. Vehicular access to residential driveways shall be maintained to the property line, except when necessary maintenance precludes such access for reasonable periods of time. The Contractor shall cooperate with the various parties involved in the delivery of mail and the collection and removal of trash and garbage to maintain existing schedules for these services. OF 10-1w Exhibit "A" Street Sweeping Maintenance Contract Specifications Page three 4. REMOVAL City shall be responsible for payment of all dump fees. All materials shall be removed and disposed of by Contractor outside of the rights -of -way. Burning of materials will not be permitted. Full compensation for removal shall be considered as included in the proposal price for the items of work for which it was necessary, and no other compensation will be made therefor. 5. PROTECTION/RESTORATION OF EXISTING IMPROVEMENTS The Contractor shall be responsible for protecting existing improvements, adjacent property, utility and other facilities, and trees and plants from injury to damage resulting from Contractor's operations. The Contractor shall repair or replace all existing improvements which are damaged or removed as a result of his/her operations. Trees, lawns, and shrubbery which are damaged or removed because of the Contractor's operations shall be restored or replaced in as nearly the original condition and location as reasonably possible. All costs to the Contractor for protecting, removing, and restoring existing improvements, trees, lawns, and shrubbery shall be absorbed in the proposal for the applicable proposal price, and no other compensation will be paid. lull ay FURNISHED M Steam Clea ' Sealing & Striping /epair Asphalt & Concrete Vacuum & Power Broom Sweeping 1n C• Services License M 421528 EXHIBIT "B" Contract No. GTC84- City of Grand Terrace 22795 Barton Road Grand Terrace Ca 92324 Ref: Sweeping Gentlemen: June 25, 1984 This is to notify you that as of July 1ST there will be an increase of our hourly rate of su eeping your city streets from $44.69 to $49.16. This is an increase of 10%. which is included in our contract with you. This sweeping rate will remain in effect for one year. If you have any questions regarding this increase please do not hesitate to contact US. Sincerely yours I P S Services Incorporated Dennis C Rie,er ro President '"C^/r:1z RECEIVED JUN26 S4 CITY OF GRAND TERRACE THE VERY BEST THE VERY BEST SINCE 1967 31710 Dunlap Boulevard, Yucaipa, California 92339 (714) M3314 (714) 794-7683 SINCE 1967 RF. P FF T Date: 7/3/84 k C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: JULY 9, 1984 0 AGENDA ITEM NO. SC SUBJECT: CIVIC CENTER DEDICATION COMMITTEE FUNDING IS REQUIRED FUNDING IS NOT REQUIRED X The new Grand Terrace civic center is beginning to take form. Many arrangements need to be made well in advance of the date of occupancy which should be Friday, December 7, 1984. A committee should be appointed by the City Council to make some of the following arrangements: 1. Prepare the invitation list for people to invite to the dedication including local dignitaries, public agencies officials and citizens. 2. Prepare the"announcement and have it printed and mailed in advance of the opening of the civic center. 3. Contact bands which may be able to provide music on this special occasion. 4. Select and order mementos for distribution. 5. Arrange for tours of the City Council Chambers, library, meeting rooms, etc. 6. Plan for refreshments. The City Council may have additional suggestions or ideas for the committee to consider which Council may want to bring up at this time. Staff recommends that the Council: A. APPOINT THE MEMBERS OF THE COMMITTEE TO HANDLE THE ARRANGEMENTS FOR THE CIVIC CENTER DEDICATION CEREMONY. SA:Io