07/26/1984CITY OF GRAND TERRACE
60
REGULAR COUNCIL MEETING
AGENDA
TERRACE VIEW ELEMENTARY SCHOOL JULY 26, 1984
22731 Grand Terrace Road 5:30 P.M.
* Call to Order
* Invocation - Reverend Bryce Pelren, Inland Empire Church of the Nazarene, Colton
* Pledge of Allegiance
* Roll Call
CONVENE COMMUNITY REDEVELOPMENT AGENCY
1. Approval of Minutes (6/28/84) (7/9/84)
2. Approval of Check Register No. CRA072684
ADJOURN COMMUNITY REDEVELOPMENT AGENCY
CONVENE CITY COUNCIL
11. Items to Add/Delete
12. Civic Center Construction Briefing
A. SCE Daylighting Program
B. Council Dais Plaques
3. Approval of Minutes (6/28/84) (7/9/84)
4. CONSENT CALENDAR
The following Consent Calendar items are
expected to be routine & non -controversial.
They will be acted upon by the'Council at
one time without discussion. Any Council
Member, Staff Member, or Citizen may request
an item be removed from the Consent Calendar
for discussion.
A. Approval of Check Register Nos. 072684-A &
072684-B
Staff
Recommendations
Approve
Approve
Approve
Approve
B. A RESOLUTION OF THE CITY COUNCIL OF THE CITY Adopt
OF GRAND TERRACE, CA, REQUESTING REDESIGNA-
TION OF RIVERSIDE COUNTY AND SAN BERNARDINO
COUNTY TO ATTAINMENT AREAS FOR FEDERAL
AMBIENT AIR QUALITY STANDARD FOR NITROGEN
DIOXIDE.
Council Action
COUNCIL AGENDA
7/26/84 - Page 2 of 2
Recommendations I Council Action
5. PUBLIC PARTICIPATION
6. SPECIAL PRESENTATION
A. Senior Citizen Program (Doug Erway)
B. Proposed Master Plan for Canal Street/Barton
Road/Mt. Vernon Area (USA Properties/Al
Trevino)
7. ORAL REPORTS
A. Planning Commission
B. Parks & Recreation Committee
C. Historical & Cultural Activities Committee
D. Crime Prevention Committee
E. Emergency Operations Committee
F. Police Chief
G. Fire Chief
H. City Engineer
I. City Attorney
J. City Manager
K. City Council
(1) Proposed Attendees at League of Calif.
Cities Annual Conference in Anaheim
Sept. 23-26, 1984
(2) Designation of Voting Delegate for
Annual Conference
I8. NEW BUSINESS
A. City Maps
(ADJOURN
THE NEXT REGULAR CRA/CITY COUNCIL MEETINGS WILL BE
HELD THURSDAY, AUGUST 9, 1984, AT 5:30 P.M
AGENDA ITEM REQUESTS FOR THE 8/9/84 MEETING MUST
BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE
BY 12:00 NOON ON 8/1/84.
.ti
PENDING CRA APPROVAL
�1 JUL 2 61984
CRA AGENDA ITEM NO. '
CITY OF GRAND TERRACE
COMMUNITY REDEVELOPMENT AGENCY
REGULAR MEETING - JUNE 28, 1984
The regular meeting of the Community Redevelopment Agency, City of Grand Terrace,
was held in the Terrace View Elementary School, 22731 Grand Terrace Road, Grand
Terrace, California, on June 28, 1984, at 5:37 p.m.
PRESENT: Hugh J. Grant, Chairman
Jim Rigley, Vice Chairman
Tony Petta
Barbara Pfennighausen
Seth Armstead, Executive Director
Thomas J. Schwab, Treasurer
George McFarlin, Attorney
Myrna Erway, Secretary
ABSENT: Roy W. Nix
APPROVAL OF MINUTES (6/5/84) (6/6/84) (6/7/84)
CRA-84-98 Motion by Mr. Rigley, Second by Mrs. Pfennighausen, ALL AYES by all
present, to approve the Minutes of June 5, 1984, as presented.
CRA-84-99 Motion by Mrs. Pfennighausen, Second by Mr. Rigley, ALL AYES by all
present, to approve the Minutes of June 6, 1984, as presented.
CRA-84-100 Motion by Chairman Grant, Second by Mrs. Pfennighausen, ALL AYES by
all present, to approve the Minutes of June 7, 1984, as presented.
CHECK REGISTER NOS. CRA062184 & CRA062884
Chairman Grant questioned and Executive Director Armstead confirmed
that the Azure Hills Seventh Day Adventist Church and the City are
satisfied with the completion of the Construction of the Azure Hills
Parking Lot & Access to the Fire Station Project (GTC84-01CRA).
Chairman Grant stated he does not want the City to get into the habit
of approving projects as a matter of course in order to move projects
along; wants to be sure the City gets what it pays for.
CRA-84-101 Motion by Mr. Petta, Second by Mrs. Pfennighausen, ALL AYES by all
present, to approve Check Register No. CRA062184 as presented.
CRA-84-102 Motion by Mr. Rigley, Second by Chairman Grant, ALL AYES by all
present, to approve Check Register No. CRA062884 as presented.
NOTICE OF COMPLETION - AZURE HILLS PARKING LOT & FIRE STATION ACCESS
Page 1 -
CRA - 6/28/84
Following confirmation by the Executive Director that proper
CRA-84-103 compaction of the parking lot black top was achieved, Motion by
Mr. Petta, Second by Mr. Rigley, to authorize the CRA Secretary to
record the Notice of Completion for the Azure Hills Parking Lot & Fire
Station Access Project (GTC84-01CRA), Matich Corporation. City
Attorney Hopkins advised the City presently has no recorded document
allowing the City ingress/egress through the Azure Hills parking lot,
which is necessary in the event the church property should change
ownership; stated it will be necessary for the City to have a recorded
document, which will be brought to the Agency for action. Motion No.
CRA-84-103 carried, ALL AYES by all present.
Recess was called at 5:51 p.m. and reconvened at 9:20 p.m., with all
mem ers present except Mr. Nix.
SINGLE FAMILY MORTGAGE REVENUE BONDS
George McFarlin, Bond Counsel, advised Congress has reached
concurrence relative to the legislation. The final version extends
the period in which this type of financing can be done until the end
of 1984, which will give the City a few months to prepare a bond
issue. Griffin Development has expressed an interest in $6 Million
Dollars; Barney Karger, $3.5 Million Dollars; and Bob Keeney $1
Million Dollars, making a potential bond issue of $10.5 Million
Dollars, with a potential to be increased to $13-$15 Million Dollars
by the time the matter is ready for finalization. Stated the sizing
will have been determined by the time the matter is presented to the
Agency.
Adjourn - The CRA meeting adjourned at 9:32 p.m. to an adjourned
regular meeting to be held July 9, 1984, at 5:30 p.m. at Terrace View
Elementary School, 22731 Grand Terrace Road. The regularly scheduled
meeting of July 12, 1984, is cancelled.
Respectfully submitted,
ecretar
APPROVED:
Chairman
Page 2 -
CRA - 6/28/84
PENDING. CRA APPRO-M.
CITY OF GRAND TERRACE
COMMUNITY REDEVELOPMENT AGENCY
ADJOURNED REGULAR MEETING - JULY 9, 1984
JUL 2 6 7984
CRA AGENDA ITEM NO,
The adjourned regular meeting of the Community Redevelopment Agency, City of Grand
Terrace, was held in the Terrace View Elementary School, 22731 Grand Terrace Road,
Grand Terrace, California, on July 9, 1984, at 5:37 p.m.
PRESENT: Hugh J. Grant, Chairman
Jim Rigley, Vice Chairman
Tony Petta
Roy W. Ni x
Barbara Pfennighausen
Seth Armstead, Executive Director
Thomas J. Schwab, Treasurer
Ivan Hopkins, Attorney
Myrna Erway, Secretary
ABSENT: None
CHECK REGISTERS (CRA063084) (CRA070984)
i
CRA-84- Motion by Mrs. Pfennighausen, Second by Mr. Rigley, ALL AYES, to
approve Check Register No. CRA063084 as presented.
,
CRA-84- ,Motion by Mrs. Pfennighausen, Second by Mr. Rigley, ALL AYES, to
approve Check Register No. CRA070984 as presented.
ADJOURN - The regular meeting adjourned at 5:40 p.m. The
regularly -scheduled meeting of July 12 is cancelled. The next regular
meeting will be held July 26, 1984 at 5:30 p.m.
Respectfully submitted,
Secret
APPROVED:
Chairman
Page 1 -
CRA 7/9/84
COMMUNITY REDEVELOPMENT AGENCY
CITY OF GRAND TERRACE
JULY 26, 1984
PENDING CRA APPROVAL.
Jul- 10^11
CWt AG.iL;A lr94 410,, ;2,
CHECK REGISTER NO.
CRA072684
CHECK
NO.
OUTSTANDING DEMANDS AS OF JULY
26, 1984
(1)
P1407
HUGH GRANT
AGENCY DIRECTORS' FRINGE,JULY
1984 $
150.GO
)3')
P1408
JAMES RIGLEY
AGENCY DIRECTORS' FRINGE,JULY
1984
150.00
P1409
DEFERRED COMPENSATION PLAN
MEDICAL INSURANCE,PETTA-DEFERRED
COMP.,NIX
200.00
(4)
P1410
ROY NIX
AGENCY DIRECTORS' FRINGE,JULY
1984
100.00
(5)
P1411
BARBARA PFENNIGHAUSEN
AGENCY DIRECTORS' FRINGE,JULY
1984
150.00
(6)
P1412
FILTERAY OF CALIFORNIA
MINI BLINDS FOR FIRE STATION
96.67
TOTAL: $
846.67
I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CRA LIABILITIES HAVE BEEN
AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CRA.
rti.a�� � �C.l�Ltarc�
THOMAS SCHWAB
TREASURER
OWNER U
ARCHITECTS ARCHITECT ❑ bEORMATION ONLY
FIELD REPORT C TANT ❑ - •'
AIA UOCUAfEN7 G711,FI10' 0 COUNCIL AGENDA ITEM i
PROJECT: Grand Terrace Civic Center FIELD REPORT NO: 23
CONTRACTs ARCHITECT'S PROJECT NO: 81-11OCC.52
4984 T+ME 8:30-10:00 am WEATHER clear and sunny TEMP. RANGE 75-80
4Est.e OF COMPLETION 40% CONFORMANCE WITH SCHEDULE F+, -) 6 weeks behind
WORK IN PROGRESS PRESENT AT SITE -
1. Masonry Councilwoman Barbara PhPninahausen
2. Wood Framing Tom Schwab, Finance Director
3. Rough Electrical, Mechanical Seth Armstead, City Manager
Plumbing
Linda O'Grattis, Secretary
Larry Wolff, 4C
OBSERVATIONS
1. The Contractor's Superintendent submitted Payment Request No,.7 to the Architect
-
wnlch was reviewed, approved, and forwdrded to the FindflCe
2. The City Manager expressed concern in regards to the amount of block being left
Uvr-1 Ilivht and during constiaction hours on thC temporary seaffaldimg. Seine
of the scaffolding appears to be bowed and not properly braced in repsect to the
height of the scaffolding and weight of the masonry. The Architect relayed this
3. Trash and debris is becoming a problem,again. The Architect directedthe uper-
inten4nt to clean -lip especially ;131 Inasonmy and rough rand -debris —
The amount of trash, discarded beverage containers, and other items, over the entire
job e also needs to be cleaned up.
6. A Sheriff's deputy was on hand at the job meeting to take the Contractor's deposition
.
7. Dust control in the southerly parking area is also beco^ning a probler again. Only
area,half of the P--rbring - s the jength ef the hese 6e4sq b0442e4,"
being covered with water.
9 The next Watinesday, 11111y d is a holiday Consequently, the next raniliariv
scheduled job meeting shall be Wednesday, 8:30 am, July 11, 1984. -
ITEMS TO VERIFY
As noted above.
INFORMATION OR ACTION REQUIRED . o' ='
As noted above. J
.,C nr t;D TERP,h
REPORT M.' LARRY WOLFF A/vAi tect, AIA
AIA DOCUMENT G711 • ARCHITECT'S FIU'D REPORT - OC70BER 19.2 EDITION - AIA' - • C 1972
Twr u091fAN INSTI1UTE Of ARCHITECTS•,i735 NM YORK AVE., NSA', NASHINGTON, D.C.2wo page OE pages
IV�MUKHNU-tM
DATE: July 16, 1984
TO:,,tead
- dr
FROM: Linda O'Grattis
Executive Secretary
SUBJECT: CIVIC CENTER CONSTRUCTION MEETING OF JULY 11, 1984
The weekly meeting was held at 8:30 a.m. in Building No. 4 Conference Room.
Personnel in attendance were:
Seth Armstead, City Manager Larry Wolff, Architect
Tom Schwab, Finance Director Roy Taylor, Contractor
Bob Stewart, Building Inspector Tony Lopez, Pacific Telephone
Linda O'Grattis, Executive Secretary
COMMUNICATIONS - City Manager reported that Mark Sternshine, AT&T representative,
was unable to attend. Mr. Lopez was invited to stay but stated that he will
attend the next meeting when Mr. Sternshine was present. The Contractor stated
that they will be framing walls today and the electrician will start running
conduit lines next week so any changes must be known by next week.
LEAGUE OF CALIFORNIA CITIES AWARD - City Manager and Architect to meet at 7:00 a.m.
on Wednesday, July 18, 1984 to discuss.
FEDERAL ALARM PROPOSAL - City Manager stated that a proposal had been received and
gave a copy to the Architect for his review and comments. The Architect stated
that he would be meeting with the Contractor and the electrician on the smoke
and fire protection systems for installation without a monthly maintenance or
monitoring charge. He stated that he would get prices for this by next week.
The Contractor stated that if desired a decision needs to be made right now.
The sub -contractor is jackhammering concrete from last delayed decision. Because
of this he is apprehensive and may inflate the cost to do job.
ADDITIONAL SCE DAYLIGHTING COSTS - The Architect is to discuss with Council at
the July 9, 1984 City Council meeting.
ARCHITECT SUBSTITUTION - The Architect will be on vacation from August 9 through
August 24. George Weins will attend in Larry's place.
EVACUATION EMERGENCY CHAIRS - The City Manager gave Architect a copy of literature
from Egen Polymatic Corporation for a chair to use on stairways.
FIRE STATION LIST OF DISCREPANCIES - The Architect stated he had received a letter
from the City Manager and he has written a letter to Shephard & Young requesting
discrepancies to be corrected. The warantee period ends in September, 1984.
MASONRY SCHEDULE DELAY - The City Manager asked the Contractor about the construction
schedule reflecting masonry to be completed in the end of June. The Architect
stated that he had talked to the masons two weeks ago regarding the delay.
e. �'W
Memo --CIVIC CENTER CONSTRUCTION MEETING OF JULY 11, 1984
Page 2
1.� '�'�� h�,
: T Contractor mentioned to the City Manager that the cabinet people
>�;� 4� ��:-t:�at they misunderstood their contract and are trying to request additional
money tb do the job. He has asked them for another breakdown and, if it is
reasonable, stated he would go to the Architect and Owner asking for that change.
OFFICIAL COMPLETION DATE - The City Manager asked when the building would be
complete as he has been asked from the committee preparing the dedication
ceremony what date they should plan for? December 7, 1984 give or take a
couple days? The Architect stated at the end of a project there may be a
delay where a company tries to substitute what has been ordered to make the
deadline. There is also a 35 day grace period to observe for lien laws, etc.
A punch list needs to be made and corrections completed. The Architect
recommended waiting until after Christmas and stated that he would be happy
to address this matter to the Council. He also stated that an answer still
has not been received on the arbitration proceeding. Also, there are still
some potential problems with specialty hardward, door hardware, solar system, etc.
The Architect will write a letter to the City Manager giving a beneficial
occupancy date. The Contractor added that once inside the building it is
difficult to pick up time.
FIELD REPORT NO. 23 - The Architect reviewed last weeks field report.
ACCIDENT FROM ROOF - The Contractor stated that the fellow, a 42 year old worker,
stepped on tresses and went through and broke his pelvis. His fall was broke
by falling on planks which cracked bone fragments. He is in Loma Linda Hospital.
The City Manager asked what room so the City could send a card; he was told
that the secretary Debby could give him the information.
TAPE RECORDING SYSTEM - The Contractor asked about ordering the recorder system.
The Finance Director stated that the City decided not to change the system to
conserve costs, and the City will just keep what it originally ordered.
INTERCHANGEABLE NAME PLAQUES - Architect is looking into a less expensive type
than proposed for $5,500. He mentioned the possibility of (1) putting up
laminated formica and sticking laminated name tags on it; or (2) setting names
plates on top of the dias area.
FIELD REPORT CONSUL
CONSULTANT OP-t
.
-Afi&CUMENT G711 13
PROTECT:_ GRAND TERRACE CIVIC CENTER
FIELD REPORT NO: 25
r
ux-
'e.
CONTRACT:
aim
> •'>K z
ARCHITECT'S PROTECT NO:
�"► Jqly 18 984 TIME _1 am
WEATHERclear TEMP,
'
CONFORMANCF WITH SCHEDULE 6 weeks behind .
Aiss
PRESENT AT SITE
1. Masonry
Tom Schwab, Finance Director
Z. oug ram ng
Bob Stuart, Wilding inspector
3_ Rough electrical.MChaniral
Lincla_O'Gradis, Secretary
and Plumbing
Seth Armstead, City Manager
�..
OBSERVATIONS
1. A price quotation from the Contractor has not yet been received for the Fire
Alarm and Smoke Detection Systems.
2. The Architect was instructed to check with the Contractor on the Fire Station
o see it these deficiancies have bien corrected yet.
3. An alternate means of providing one hour protection for the variable volume
MeL;hdH1GdI unit was ditcussed with the building inspector.
4. The Architect shall provide a large 4 inch scale clarificati.on drawing of the
staff restrooms to ensure handicapped emplience. I.
5. e Architect su mitte s x copies of the Fire Station equipment enclosure to
the -C-icy-Manager for -sel-ieitiAg bi -s -_—
b. e Architect Submitted a letter recommending that a future dedication ceremony
should be best planned during the month of FQhruarX_
amount of $675,00. The Architect shall present this item to the City Council -For
review and final action.
8. The Architect submitted the correctSCE costs for the energy conservation program
o e provided y aver cConstruction in addition o the requirements of SCE:
ITEMS TO VERIFY (Continued)
As noted above.
INFORMATION OR ACTION REQUIRED _
As noted above. t 1,i! - VI
,I -
ATTACHMENTS
None
REPORT BY: AXRRY'IOLF,P, Architict'AIA
AIA DOCUAKI14i G711 • ARCIjAiCT'5 FIELD ROORT + OCTOBER 1972 EDITION • AIA®• ® 1972
THE AMERICAN INSTITUTE ARCHITECTS, 1735 NEW YORK AVE., NW, WASHINGTON, D.C. 20006 page of a
9. The Architect shall provide the Contractor with the -'revised framing
' requirements for the variable volume mechanical unit at the Council
Chambers.
10. The Architect returned submittals for the sound system.'
N " regularly scheduled job meeting shall be Wednesday, July 25,
hs - i�84 at 8:30 a.m.
Wdff/Lang/Christopher
Architects, Incorporated
July 17, 1984
Mr. Seth Armstead, City Manager
City of Grand Terrace
22795 Barton Road
Grand Terrace, CA 92324
RE: Energy Daylighting Program
Grand Terrace Civic Center
Job No. 81-110CC.50
Dear Mr. Armstead:
M
JUL 2 6 1934
COUNCIL AGENDA ITEM 8
Please find enclosed the correct costs required to provide the
automatic switching for the light fixtures as prescribed by the
Southern California Edison Company, and as proposed by Maveric
Construction. As you recall, SCE was in error and did not
include in their initial presentation to the City Council the
cost of the installation of the automatic switching. The SCE
costs, as presented in their presentation, only included their
own costs.
It would appear that it would take approximately 3j years to
amortize the initial investment by the City. Originally, SCE
indicated that only eight months would be required for
amortization. At your request, I am planning to present this
item to the City Council for their review and action at the
forthcoming meeting scheduled for July 26, 1984.
VeryAtruly
r
i
` LARRY ,V OLF]
Arch'/tect,
LW.cb
Enclosure
9375 Archibald • Building 200 • Rancho Cucamonga • California • 91730 • (714) 987-0909
MAVERC CONSTRUCTIOT, INCORPORATED
t a
299 SO. WATERMAN AVE. P.O. BOX 940 SAN BERNARDINO, CALIF. 92402
(714) 884-4775 CALIFORNIA STATE LICENSE 3255"
June 13, 1984 3a it A
Wolff -Lang -Christopher
9375 Archibald Ave. Suite 200
Rancho Cucamonga, CA 91730
Subject: Grand Terrace Civic Center
Re: Electrical Energy Conservation
Attention: Mr. Larry Wolff
Gentlemen:
Please find below a cost breakdown to cover the cost
of the following work: The electrical contractor will
provide automatic switching on fourteen (14) light
fixtures on the first floor and fourteen (14) light
fixtures on the second floor a total of twenty-eight
(28) fixtures on the east side of the building nearest
the windows as prescribed by the Southern California
Edison Company. All switches in the offices will remain
in tact with no change in circuits or switching.
1. Subcontractor 4,900.00
2. Field supervision 110.00
3. Bonds and Insurance 13.00
5,023.00
Contractors overhead & profit 753.00
5,776.0-U
The electrican will be starting to run his conduit
the week of June 18, 1984. I would appreciate a decision
on this change order.
Yours very truly,
Mavey1c Construction, Inc.
R6y Taylor
Pres dent
X
S4TAFF- REPQR'T
C R A ITEM i ) COUNCIL ITEM ( X) MEETING DATE: JULY 26, 1984
AGENDA ITEM NO. a $
u R `.CITY CE1iGIL DAIS' (AREA
FUNDING REQUIRED X
NO FUNDING REQUIRED
Background: At the June 28,' 1984 City Council meeting this item was discussed and
Council directed the Architect to get a better bid since the bid
submitted was $5,500 for 19 interchangeable plaques. At that time the City Manager
recommended that we go out for several bids. As a result, Mr. Wolff has come back
with a reasonable bid proposing that 9 plaques which fit the decor of the Council
dais area will be provided by Mathews Signage Systems which measure approximately
5 inches wide by 18 inches long be permanently mounted at the face of the Council
dais area. Each plaque has the capacity to receive two 1-inch by 18-inch long
strips that can be easily custom printed with a person's name and title.
These 9 plaques and 36 interchangeable name inserts (including contractor's profit
and overhead) come to a total price of $675. This is a considerable drop from
$5,500. This amounts to $75 per plaque.
Staff recommends that the Council:
FOR INFORMATION ONLY.
THE MONIES WILL BE TAKEN FROM THE CIVIC CENTER CONSTRUCTION FUND, JOB NO. 81-11OCC.30,
ITEM 5, FURNISHINGS FOR $675.
SA: Io
Encl.
#4
din
IIIIIII�� y
Wolff/Lang/Christopher
Architects, Incorporated
July 17, 1984
Mr. Seth Armstead, City Manager
City of Grand Terrace
22795 Barton Road
Grand Terrace, CA 92324
RE: Plaques at Council Dais Area
Grand Terrace Civic Center
Job No. 81-110CC.50
Dear Mr. Armstead:
At the direction of you and the City Council, I have obtained
further price quotations for providing plaques at the Council
Dais area. The plaques that I am proposing would be provided by
Mathews Signage Systems, who is also the same company doing the
remainder of the signage for the Civic Center. I am proposing
that nine plaques, measuring approximately 5 inches wide by 18
inches long be permanently mounted at the face of the Council
Dais area. Each plaque has the capacity to receive two -one inch
high by 18 inch long interchangable strips, that can be easily
custom printed with a persons name and their corresponding title.
For these nine plaques and 36 interchangable name inserts, a
total price of $675.00 shall be required. This equates
essentially to $75.00 per plaque. This price quotation does also
include contractors profit and overhead of 15%.
I am prepared to present this item to the City Council at the
next regularly scheduled meeting of July 26, 1984. If any
additional information or action is required at this time please
do not hesitate to contact me.
Very' trul
LARR)Y WOL
ArcAitect
:cb
9375 Archibald • Building 200 . Rancho Cucamonga • California . 91730 • (714) 987-0909
LVACl\J V ilG WN i7
.� 1
44
Interior
Sign Systems
6.0 Interior Sign Systems
Matthews Interior Sign Systems present the
designer with a set of visually coordinated
components designed to complement each
other when specified for use together.
Matthews offers a wide selection of materials,
constructions, graphic techniques, letterstyles,
colors, finishes, sizes and mounts that can be
integrated into any interior theme.
Standard systems are available, or a custom
interior sign system can be created to match
any building, its designs and its environment.
12
STEEL
an LIV7
6.0
PENDING CITY
COUNCIL APPROV
CITY OF GRAND TERRACE
COUNCIL MINUTES
REGULAR MEETING - JUNE 28, 1984
JUL 2 6 1984
COUNCIL AGENDA 1TEX ;1 3
A regular meeting of the City Council of the City of Grand Terrace was called to
order at the Terrace View Elementary School, 22731 Grand Terrace Road, Grand
Terrace, California, on June 28, 1984, at 5:51 p.m.
PRESENT: Hugh J. Grant, Mayor
Jim Rigley, Mayor Pro Tempore
Tony Petta, Councilman
Barbara Pfennighausen, Councilwoman
Seth Armstead, City Manager
Ivan Hopkins, City Attorney
George McFarlin, Attorney
Joe Kicak, City Engineer
Myrna Erway, City Clerk
ABSENT: Roy W. Nix, Councilman
The meeting was opened with invocation by Paster Ray Williams, Grand View Baptist
Chruch, followed by the Pledge of Allegiance, led by Seth Armstead.
ITEM ADDED TO AGENDA - 9E - A Resolution of intention to provide for
the issuance of MorUgage Revenue Bonds to provide financing for a
multifamily rental housing project development.
ITEMS DELETED FROM AGENDA - Minutes of June 7, 1984; Closed Session.
CIVIC CENTER CONSTRUCTION
Architect Field Report Nos. 20, 21, and 22 were provided.
Energy Daylighting Program - Architect Larry Wolff advised incorrect
cost information was provided to the Contractor; this matter will be
presented to Council at the next meeting for action.
Council Dais Plaques - Architect Larry Wolff stated Staff requested he
explore the posse , ity of providing interchangeable plaques for the
Council dais with interchangeable name inserts for the City Council
and the Planning Commission; received a price quotation from Mathews
Signage Systems, the present subcontractor, in the amount of $5,500
for nine plaques and 36 interchangeble name inserts, which includes
the Contractor's profit and overhead of 15%; recommended deferring
this matter to allow time to ascertain more estimates.
Motion by Councilman Rigley, Second by Councilwoman
Pfennighausen, to use the present plaques in the new Civic
Center. Councilman Petta questioned the high cost; Mayor Grant
Page l-
6/28/84
objected to the cost; felt new plaques should be obtained if possible,
but not at the quoted cost. City Manager Armstead recommended that
Staff obtain price proposals. The Motion failed 2-2, with Councilman
Rigley and Councilwoman Pfennighausen voting AYE and Mayor Grant and
Councilman Petta voting NOE.
Staff was directed to research this matter in an effort to obtain new
plaques at a more reasonable cost.
Proposed Stained Glass Donation - Architect Larry Wolff stated he was
requested to review a proposal to donate stained glass for the Civic
Center; stated the sample of stained glass was very high caliber;
however, felt it would not be suitable for the Civic Center as
designed. It would be very prone to damage and there could be
maintenance problems; wrote a letter dated June 21 recommending that
the individual who made the offer be thanked, but doesn't feel it
would be appropriate to incorporate it into the design. Mayor Grant
expressed appreciation for the generous offer.
Arbitration - Councilman Petta stated he attended the arbitration
Baring re ative to the Civic Center site soils compaction; many
expert witnesses were present and testified against the City. Read
various excerpts from the soils report prepared by the Soils Engineer,
John Byerly; referenced Mr. Byerly's statements in the report relative
to the soil being "cemented," yet Mr. Byerly indicated he was unable
to determine whether the soil was "hardpan." Councilman Petta stated
he felt the report indicated the soil was hard and that water would
not go through; questioned, and the City Attorney confirmed he
requested another expert opinion of the soils report which concurred
with Mr. Byerly; stated the bid specifications provided that the 1982
soils report was to be adhered to and that John Byerly was the
approved soils engineer. Councilman Petta noted the contractor is now
seeking $57,000 rather than $30,000.
Mayor Grant questioned if the arbitration has provisions for appeal.
City Attorney Hopkins stated that the contract indicates the
arbitration is final; it is binding arbitration.
APPROVAL OF MINUTES (6/5/84) (6/6/84)
CC-84-175 Motion by Councilwoman Pfennighausen, Second by Councilman Rigley, ALL
AYES by all present, to approve the Minutes of June 5, 1984, as
presented.
CC-84-176 Motion by Mayor Grant, Second by Councilman Rigley, ALL AYES by all
present, to approve the Minutes of June 6, 1984, as presented.
CONSENT CALENDAR
CC-84-177 Motion by Councilwoman Pfennighausen, Second by Councilman Petta, ALL
AYES by all present, to approve the following Consent Calendar items:
Page 2 -
6/28/84
A. Check Register Nos. 062184 & 062884;
B. RESOLUTION NO. 84-18 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY
IFORNIA, ESTABLISHING THE FISCAL YEAR 1984-85
APPROPRIATIONS LIMIT PURSUANT TO ARTICLE XIII-B OF THE STATE
CONSTITUTION AS REQUIRED BY CALIFORNIA GOVERNMENT CODE SECTION
7910;
C. RESOLUTION NO. 84-19 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF GRAND TERRACE,-M IFORNIA, CHANGING THE TITLE OF "FINANCE/
ADMINISTRATIVE SERVICES OFFICER" TO "FINANCE DIRECTOR";
D. RESOLUTION NO. 84-26 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY
IFORNIA, ENDORSING AB 1659 (FARR) AUTHORIZING
LOCAL GOVERNMENT ENTITIES TO ESTABLISH A COMMUNITY ENERGY
AUTHORITY.
PUBLIC PARTICIPATION
Steve Kiacz, 11809 Holly, questioned what action is being taken to
enforce Ordinance No. 77 concerning exterior property maintenance and
whether only specific complaints are being addressed or if the
Ordinance is being enforced throughout the City; feels the exterior
appearance of the City has deteriorated since incorporation. Stated
he has a low spot in the street in front of his home which collects
water and mud; the street sweeper compounds the problem. Requested
full enforcement of Ordinance No. 77.
Dick Rollins, 22700 DeBerry, stated he discussed with the City Manager
the possibility of donating a stained glass window for City Hall; felt
it would be very appropriate.
PLANNING COMMISSION REPORT
The Planning Commission Minutes of May 7, 1984, were provided.
Planning Director Kicak advised the Planning Commission will be
reviewing and directing Staff to forward an opinion to the City of
Colton regarding a proposed high -density development to be located
adjacent to the City limits, southerly of Barton Road at Hilltop Drive
at the July 2 meeting; feels this is an important issue, and will
affect the City tremendously; recommended Council consider attending.
City Attorney Hopkins advised the Chamber of Commerce has recommended
certain changes to the sign ordinance which is part of the zoning
code; stated that Barney Karger has also recommended changes to the
zoning code since the last series of hearings; recommended that all
changes be incorporated to enable the hearing process to be conducted
at one time to amend the zoning ordinance. Recommended any proposed
changes to the zoning ordinance be provided to Mr. Kicak or Mr.
Armstead.
Page 3 -
6/28/84
too
PARKS & RECREATION COMMITTEE REPORT
Chairman Dick Rollins reported the following: (1) The Committee voted
unanimously to approve appointing Carles Percy to the Committee.
CC-84-178 Motion by Councilman Petta, Second by Councilman Rigley, ALL AYES by
all present, to appoint Charles G. Percy to the Parks & Recreation
Committee for a four-year term expiring June 30, 1988.
(2) Stated last year the Sheriff's Department did an excellent job of
controlling the park; stated problems including vandalism are
occurring again this year; a reward has been advertised for vandalism;
requested extra coverage; (3) Next week the little league will be
conducting regional playoffs at the Terrace Hills Community Park;
requested that the Deputies patrol the park between 7.00 p.m. and
9:00 p.m. during that period; (4) Advised the neighbors are calling
him to voice complaints regarding problems at the park, rather than
the Sheriff's Department.
CC-84-179 Motion by Mayor Grant, Second by Councilwoman Pfennighausen, ALL AYES
by all present, to accept the resignation of Arthur Goad from the
Parks & Recreation Committee with regret.
HISTORICAL & CULTURAL ACTIVITIES COMMITTEE
Chairperson Barbara Mathews requested that Council approve the
nominations of three committee members for reappointment.
CC-84-180 Motion by Councilman Rigley, Second by Councilman Petta, ALL AYES by
all present, to waive the eight -year limitation on committee
membership for Barbara Mathews and Ann Petta, and to reappoint Barbara
Mathews, Ann Petta, and Betty Duarte to the Historical & Activities
Committee to four-year terms expiring June 30, 1988.
CRIME PREVENTION COMMITTEE
The Committee Minutes of May 20, 1984, were provided.
CC-84-181 Motion by Councilwoman Pfennighausen, Second by Councilman Rigley, ALL
AYES by all present, to accept the resignation of James Hodder from
the Crime Prevention Committee and to appoint Susan Crawford and Larry
Williams to the Crime Prevention Committee to four-year terms expiring
June 30, 1988.
EMERGENCY OPERATIONS COMMITTEE
The Committee Minutes of April 19, 1984, were provided.
CC-84-183 Motion by Councilman Petta, Second by Councilman Rigley, ALL AYES by
all present, to reappoint Mike Harris and Vic Pfennighausen to the
Emergency Operations Committee for four-year terms expiring June 30,
1988, and to appoint James Hodder to the Emergency Operations
Committee for a four-year term to expire June 30, 1988.
Page 4 -
6/28/84
400 4
(2) Councilman Petta stated the City presently owns approximately 22
acres on Blue Mountain; questioned the City Engineer regarding access
to that property and when Griffin Development Company would be grading
the adjacent tract. City Engineer Kicak stated there will be access
to the water reservoir; estimated the grading work will begin in the
next two or three months.
CC-84-184 Motion by Councilman Petta, Second by Councilman Rigley, to direct
Staff to prepare a feasibility study and Council recommendation
relative to negotiating with the property owners to acquire the
remainder of Blue Mountain and developing Blue Mountain into an 80-100
acre wilderness park with trails, level spots for picnic tables,
overnight camping areas for the scouts and an amphitheater. The Study
is to be completed in time to allow the grading of the area to make
level areas for picnic tables in conjunction with the time period when
Griffin Development will be grading the adjacent tract.
Councilwoman Pfennighausen recommended including in the study the
proposed use of the land to be acquired. Councilman Petta felt the
land should be acquired in any event, since the land is undevelopable
and would remain vacant; felt the cost would be minimal.
Following discussion, Motion No. CC-84-184 carried, ALL AYES by all
present.
(3) Delivered the City's letter to the Riverside Highland Water
Company Board of Directors relative to delinquent notice procedures;
the Board of Directors agreed to comply with all of the City's
requests and requested a letter from the City indicating its
acceptance at its June 21 meeting. Stated the present billing will
include a second notice and the procedure regarding red tags will go
into effect with the next billing.
CC-84-185 Motion by Councilman Petta, Second by Councilwoman Pfennighausen, ALL
AYES by all present, to direct Staff to prepare a letter to Riverside
Highland Water Company for the Mayor's signature indicating the
delinquent notice procedures are acceptable to the City Council as
amended to indicate that service will be discontinued two working days
after the red tag is hung on the door.
(4) Councilman Petta stated he was contacted by a resident west of
La Cadena on Palm west of Rosedale indicating he wanted to build a
barn -type garage behind his property, but the permit fee would cost
$711, which he felt was excessive. Councilman Petta stated he
discussed this matter with the City Engineer and the City Attorney,
who indicated Council could waive the fees; noted that a developer
would pay only one fee for an entire subdivision; felt it punitive to
penalize an individual who wants to upgrade his property; concurs with
paying a fee for a permit, but disagrees with paying for site approval
and architectural control approval.
Page 6 -
6/28/84
M
n
CC-84-186 Motion by Councilman Petta, Second by Councilwoman Pfennighausen, to
waive the site approval architectural control fee, and that Staff is
to guide itself by this action.
Councilwoman Pfennighausen stated she feels red tape and fees keep
people from upgrading their property; businesses are being pressured
and development is being stifled in Grand Terrace due to red tape;
thinks we need to look seriously at this type of problem.
City Engineer Kicak stated that his concern in this matter was that,
in this particular case, the individual requested a permit to build a
2,800 square -foot garage; feels there are times Staff can defend a
position; however, in this case felt Council should be aware that the
request was for a 2,800 square foot garage; stated Staff will assume
good judgment, but feels they also have the responsibility to the
Planning Commission and the City Council to utilize judgment by
bringing non -routine cases such as this to the attention of the
Planning Commission and the Council.
Motion No. CC-84-186 carried, ALL AYES by all present.
VACATION OF EQUESTRIAN EASEMENT - TRACT 9799
RESOLUTION NO. 84-20 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, ORNIA, FINDING THAT A PORTION OF A CERTAIN
EQUESTRIAN EASEMENT IS UNNECESSARY FOR PRESENT OR PROSPECTIVE
EQUESTRIAN EASEMENT PURPOSES AND ORDERING THE VACATION OF SAID
PORTIONS.
City Engineer Kicak advised Council adopted a resolution of intent to
vacate an equestrian easement along the rear lotline of Tract 9799,
with lots fronting on Stonewood, located between DeBerry and LaPaix,
at the meeting of June 7; stated the easement to be vacated has been
posted and the public hearing for the proposed vacation has been
legally advertised; recommended conducting a public hearing and
adopting the Resolution if the easement vacation is approved. Stated
a drainage easement also exists in that area which will remain.
Mayor Grant opened public hearing.
Supporting Testimony
Paula Forthun, 12238 Stonewood, stated she feels an equestrian
easement is no longer needed. There being no opposing testimony,
Mayor Grant closed public hearing.
CC-84-187 Motion by Councilman Rigley, Second by Councilman Petta, ALL AYES by
all present, to adopt Resolution No. 84-20.
Page 7 -
6/28/84
ORDINANCE NO. 80 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAND ALIFORNIA, ESTABLISHING A MAXIMUM AMOUNT OF $250 WHICH
ANY INDIVIDUAL, BUSINESS FIRM, POLITICAL ACTION COMMITTEE, OR ANY
VESTED INTEREST GROUP MAY CONTRIBUTE TO A CANDIDATE FOR CITY OFFICE IN
THE GRAND TERRACE MUNICIPAL GOVERNMENT DURING ANY CLENDAR YEAR.
(Second Reading)
City Attorney Hopkins read the title of the Ordinance. Mayor Grant
opened public hearing.
Susan Crawford, 22721 Minona Drive, questioned whether this Ordinance
would infringe upon individuals' rights to support a candidate of
their choice in the manner in which they wish. City Attorney Hopkins
stated the courts have generally indicated that it does not; they have
stricken down those ordinances and statutes that restrict the ability
of candidates to expend the amount of funds they wish and have
generally supported ordinances limiting the amounts which can be
contributed to a candidate.
There being no further testimony, Mayor Grant closed public hearing.
CC-84-188 Motion by Mayor Grant, Second by Councilman Petta, ALL AYES by all
present, to adopt Ordinance No. 80, by title only.
CITY COUNCIL REPORTS (Continued)
Councilwoman Pfennighausen reported the following: (1) Advised on
June 22 there was a waterline break which left individuals on the west
side of the City completely without water for 12 hours as a result of
defective, deteriorating water lines; feels the City should officially
request the Water Company to provide a specific plan of upgrading and
updating the underground water system; (2) Stated that Ruby
Cunningham, Secretary of Riverside Highland Water Company, advised a
citizen of the Company's inability to pay a bill of approximately
$2,000; stated she had advised the City Manager that if the Water
Company cannot pay a bill in this amount, felt it is time to have an
audit conducted; (3) Advised the auto paint shop located across the
freeway is violating one of the conditions of approval that no wrecked
vehicles are to be stored in the open on the property. Councilman
Petta, referencing Councilwoman Pfennighausen's statement relative to
the Water Company's financial status, stated he was advised by a
member of the Board of Directors that the Water Company is in good
financial condition; all shareholders receive an annual financial
statement from the Water Company.
Mayor Grant reported the following: (1) Was notified by a resident on
Holly Street that she and other residents in that vicinity, as well as
all homes on Mt. Vernon with no driveways, have no place to park on
street sweeping days; requested that Staff devise a plan to allow an
exception to the rule of "no parking" on street sweeping days for
individuals in that area; (2) Noted that some individuals attended the
Board of Supervisors meeting relative to a library in the City.
Page 8 -
6/28/84
LAW ENFORCEMENT CONTRACT (GTC83-33-1)
City Manager Armstead stated that verification was received as
requested that the costs of the Law Enforcement Contract do not
include administrative overhead; recommended approval of the contract
for FY 1984-85.
CC-84-189 Motion by Councilman Rigley, Second by Councilman Petta, ALL AYES by
all present, to approve and authorize the Mayor to execute the first
amendment to Contract No. 83-842-Al (GTC83-33-1) providing for law
enforcement services by the San Bernardino County Sheriff's Department
to be effective July 1, 1984, and to authorize the appropriation of
$414,279 for Line Item 44-10-256 in the FY 1984-85 Budget, increasing
the total FY 1984-85 approved Budget to $2,924,407.
TRAFFIC CONTROL DEVICE INVENTORY - CONTRACT AWARD (GTC84-11)
Community Services Director Anstine advised that five responses were
received to 15 RFP's circulated for the Traffic Control Device
Inventory Project. Recommended awarding the contract to the firm of
Traffic Safety Engineers; noted a good recommendation was received on
this firm from the State Department Office of Traffic Safety.
CC-84-190 Motion by Councilwoman Pfennighausen, Second by Councilman Rigley, ALL
AYES by all present, to award the Traffic Control Device Inventory
Project contract to the firm of Traffic Safety Engineers for a cost of
$9,950 (GTC84-11)
BARTON ROAD/PALM AVENUE INTERSECTION DESIGN
City Engineer Kicak stated, as directed, Staff reviewed alternate
designs which might improve the traffic circulation in that area as
well as possibly preventing accidents. Studied five alternatives,
which were provided to Council; recommended considering Alternative E,
providing a sweeping curve that will give some additional sight
distance, for an estimated cost of $14,500; if approved, would try to
incorporate this project in the Barton Road Reconstruction Project.
Larry Halstead, 22675 Barton Road, property owner adjacent to the
proposed project, objected to not receiving notification that this
matter was on the agenda, since he feels this would affect his
property. Stated he is planning a building expansion; feels the
alternative proposed will greatly affect his project, and would not
solve the problem; felt the problem in that area is the excessive
speed of vehicles; felt a more effective solution would be to install
a three-way stop sign and to close the access past the planter to Palm
Avenue.
City Engineer Kicak advised that all proposed work is within the
public right-of-way with no encroachment on Mr. Halstead's property;
noted that sometime ago Staff advised Council they felt the
intersection, as presently designed, is a functional intersection
trafficwise. Staff was directed by Council to examine alternatives,
Page 9 -
6/28/84
specifically the proposed alternative; felt if Alternative E is
incorporated, vehicles will approach the intersection at higher
speeds, since they will be able to see the sign and will be able to
approach rapidly and make the stop without making a sharp curve, which
is presently necessary. Staff has always maintained, with the Sheriff
concurring, that the present situation is not a problem.
Susan Crawford, 22721 Minona Drive, stated she feels the problem in
that area is excessive speed on Barton Road; feels the intersection as
it stands is adequate; felt the speed limit should be lowered on
Barton between Mt. Vernon and Preston and recommended that the Traffic
Control Officer visibly patrol that area during peak hours.
Councilman Rigley felt the intersection should remain as it is.
Councilman Petta felt vehicles coming down Palm pick up speed, and
having to make almost a right angle turn is a problem; felt Plan E
would keep traffic away from the planter, could be negotiated easier,
and would be a safer approach. Noted, since this proposal is strictly
within the City's right-of-way, it should not interfere with
Mr. Halstead's development. Mayor Grant questioned the City
Engineer's reaction to a proposed three-way stop sign. City Engineer
Kicak voiced opposition to that proposal.
David Terbest, 22365 Barton Road, felt the problem in that area is
excessive speed.
Councilwoman Pfennighausen did not feel the proposed alternative would
solve the problem. Councilman Petta stated the record has shown that
the planter at that intersection has been hit several times and there
was a near fatality. Feels Plan E would improve the situation and
would beautify the corner.
Motion by Councilman Petta to approve Alternte E for the design of
Barton Road and Palm Avenue as proposed by the City Engineer for a
total of $14,500, died for lack of a Second.
CC-84-191 Motion by Councilman Rigley, Second by Councilwoman Pfennighausen,
that the intersection of Barton Road and Palm Avenue remain as it
presently exists, carried 3-1, with Councilman Petta voting NOE.
GAGE CANAL ACCESS
City Engineer Kicak advised a Staff Report was provided for
informational purposes to advise Council that Staff has been working
with at least two developers in the area of Canal Street, Mt. Vernon,
and Barton Road; all affected property owners have been notified that
the developers are interested in helping plan that entire area to
minimize future planning of individual parcels; the reaction has been
very positive from the majority of the property owners. Recommended
not approaching Gage Canal relative to a crossing until a plan for
that entire area has been completed.
Page 10 -
6/28/84
TAX & REVENUE ANTICIPATION NOTES
RESOLUTION NO. 84-21 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, ORNIA, APPOINTING SPECIAL COUNSEL FOR TEMPORARY
PROCEEDINGS AND ISSUANCE OF NOTES.
RESOLUTION NO. 84-22 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, ORNIA, PROVIDING FOR THE BORROWING OF FUNDS FOR
FY 1984-85 AND THE ISSUANCE OF 1984-85 TAX AND REVENUE ANTICIPATION
NOTES THEREFOR.
Finance Director Schwab recommended authorizing the issuance of Tax
and Revenue Anticipation Notes to even out the City's cash flow and to
allow approved projects to begin earlier in the fiscal year. This
proposal would allow the City to receive in advance the anticipated
revenues for this fiscal year; since the Notes are tax free and can be
traded at a rate lower than the investment rate, the interest funds
accrued from the investment will allow this financing at no cost to
the City. There is a potential to make money, but the basic purpose
is to even out the cash flow.
Councilman Rigley voiced concern that a balance forward was reflected
at the time the Capital Improvement Projects were being considered,
which reflected to him the City had the money at that time. Mr.
Schwab stated that there was no balance forward; stated he had shown
at the end of this fiscal year a very small cash balance in the
general fund of less than $2,000. The majority is loaned out to the
CRA. Stated the funds are not in the bank, which is not uncommon.
When the City budgets 2.9 Million Dollars, the funds are not in the
bank, but are anticipated to come into the City during the year. The
projects which have been slated for the next fiscal year can be
accomplished. The Barton Road Reconstruction Project could begin in a
month with this financing; otherwise the City would have to wait until
spring to begin, which could impact construction costs. The cash flow
problem began when the City paid cash for the construction of the fire
station.
Mayor Grant questioned if any firm other than Miller & Schroeder
submitted an offer to purchase the notes. Stated that just because
the City has used this firm previously, does not necessarily mean it
should continue with this particular firm. Feels other vendors should
be given an opportunity to submit offers. Mr. Schwab stated the firm
of Miller & Schroeder Municipals, Inc., was chosen to sell the bonds
for a charge of one percent, which is in line with that charged by
other firms. Councilman Petta stated since the City has previously
contracted with Miller & Schroeder and has been satisfied, it is
better to continue with that firm, rather than trying new
organizations. Mayor Grant stated, for the record, he is prepared to
reluctantly support Staff's recommendation; does not want to rubber
stamp a vendor because they may or may not have done a good job,
especially when no one else has been tried. Feels what is being
recommended is of sufficient importance to this community that he will
support, notwithstanding his serious concerns.
Page 11 -
6/28/84
Ln
n
CC-84-192 Motion by Councilman Rigley, Second by Councilman Petta, ALL AYES by
all present, to adopt Resolution Nos. 84-21 and 84-22.
Councilman Rigley, with Council concurring, commended Finance Director
Schwab for an excellent job of presenting and explaining all financial
matters.
STREETLIGHT INSTALLATION
Community Services Director Anstine requested authorization to allow
SCE to install street lights on existing SCE poles at three
intersections for safety purposes due to the low visibility in those
areas.
CC-84-193 Motion by Mayor Grant, Second by Councilman Petta, ALL AYES by all
present, to approve the installation of street lights at the following
three intersections: Mt. Vernon Avenue/Van Buren; Mt. Vernon/Grand
Terrace Road; and Barton Road/Honey Hill Drive, for an annual energy
cost of $432.
Recess was called at 9:10 p.m. and reconvened at 9:32 p.m., with all
mem ers present except Councilman Nix.
RESOLUTION NO. 84-27 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA, OF INTENTION TO PROVIDE FOR THE ISSUANCE OF
MORTGAGE REVENUE BONDS TO PROVIDE FINANCING FOR A MULTI -FAMILY RENTAL
HOUSING PROJECT DEVELOPMENT.
Councilwoman Pfennighausen objected to the indication in the first
paragraph of the Resolution indicating a serious shortage of decent,
safe and sanitary housing. Attorney McFarlin will revise the
wording. Advised McMillin Development, Inc., is proposing to build a
280-unit apartment complex to be known as "Mt. Vernon Villas" on a
14-acre parcel on the west side of Mt. Vernon Avenue south of Grand
Terrace Road and east of Gage Canal. The proposed financing would be
contingent upon Planning Commission approval of the development. This
is an inducement resolution which sets the date after which costs can
be incurred and reimbursed out of the Bond Program and does not commit
the Council to anything other than recognizing the project. The City
would issue the bonds, which would be secured by revenues from the
project; the proceeds would be transferred through a trustee (savings
and loan) to a lender; the lender will provide a letter of credit
guaranteeing payments to the City. The developer will pledge to
provide 20% of the units as low and moderate income units on a
priority basis to individuals with income less than 80% of the average
during a 10-year period, or the term of the bonds. There is no risk
to the City; the trustee protects the City from any direct
responsibility or liability. This proposal would benefit the City
since this would satisfy the requirement to set aside 20% of tax
increment for low and moderate income housing; thus funding would
become available for other projects.
Page 12 -
6/28/84
n
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With the understanding that Resolution No. 84-27 does not commit the
CC-84-194 City, Motion by Councilwoman Pfennighausen, Second by Councilman
Rigley, ALL AYES by all present, to adopt Resolution No. 84-27, with
modification of the first paragraph.
ZONE CHANGES
Planning Director Kicak stated alternate methods of bringing the
zoning into conformance with the General Plan have previously been
discussed. The alternatives for accomplishing zone changes are to do
a mass zone change or parcel by parcel within a reasonable time
period. Advised that Planning Commission Chairman Collins has
expressed that he feels the zone changes should be conducted on an
individual basis as projects are processed. Requested Council
direction on the procedure to be used to accomplish the zone changes.
CC-84-195 Motion by Councilwoman Pfennighausen, Second by Councilman Rigley, ALL
AYES by all present, to direct Staff to proceed with a mass zone
change to bring all properties into conformance with the designated
Land Use Element at no cost to the property owners.
GENERAL MUNICIPAL ELECTION - NOVEMBER 6, 1984
RESOLUTION NO. 84-23 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, ORNIA, CALLING AND GIVING NOTICE OF THE HOLDING OF
A GENERAL MUNICIPAL ELECTION TO BE HELD IN SAID CITY ON TUESDAY,
NOVEMBER 6, 1984, FOR THE ELECTION OF CERTAIN OFFICERS OF SAID CITY AS
REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA
RELATING TO GENERAL LAW CITIES.
RESOLUTION NO. 84-24 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, ORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE
COUNTY OF SAN BERNARDINO TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION
OF SAID CITY TO BE HELD ON NOVEMBER 6, 1984, WITH THE STATEWIDE
GENERAL ELECTION TO BE HELD ON SAID DATE PURSUANT TO SECTION 23302 OF
THE ELECTIONS CODE.
RESOLUTION NO. 84-25 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRANDORNIA, ADOPTING REGULATIONS FOR CANDIDATES FOR
ELECTIVE OFFICE, PERTAINING TO MATERIALS SUBMITTED TO THE ELECTORATE
AND THE COSTS OF THE CANDIDATES' STATEMENTS FOR THE GENERAL MUNICIPAL
ELECTION TO BE HELD IN SAID CITY ON TUESDAY, NOVEMBER 6, 1984.
CC-84-196 Motion by Councilwoman Pfennighausen, Second by Councilman Rigley, ALL
AYES by all present, to adopt Resolution Nos. 84-23, 84-24, and 84-25.
CC-84-197 Motion by Councilman Petta, Second by Councilman Rigley, ALL AYES by
all present, to authorize the City Clerk to charge $190 for each
Candidate Statement submitted for printing in the sample ballot.
RESOLUTION OPPOSING THE LOCATION OF A STATE PRISON IN THE GLEN HELEN
AREA OR ANYWHERE IN SAN BERNARDINO COUNTY
Page 13 -
6/28/84
Motion by Councilman Petta, Second by Councilwoman Pfennighausen, to
adopt the Resolution opposing the location of a prison in the Glen
Helen area or anywhere in San Bernardino County. Mayor Grant and
Councilman Rigley voiced opposition to a prison in the Glen Helen area
but felt Adelanto should be allowed to have the prison if it desires.
Councilman Petta and Councilwoman Pfennighausen opposed additional
prisons in San Bernardino County including Adelanto. Councilman Petta
felt it would impact economic development in the inland area and
Councilwoman Pfennighausen felt it would directly affect the court
system, the probation system, and the law enforcement system in this
area. Both indicated a considerable number of prisoners are from Los
Angeles County.
The Motion failed 2-2, with AYES by Councilwoman Pfennighausen and
Councilman Petta and NOES by Mayor Grant and Councilman Rigley.
Motion by Councilman Rigley, Second by Mayor Grant, to adopt a
resolution opposing a prison in the Glen Helen area only, since a
resolution was previously adopted opposing a prison anywhere in San
Bernardino County. The Motion failed 2-2, with AYES by Mayor Grant
and Councilman Rigley and NOES by Councilwoman Pfennighausen and
Councilman Petta.
Mayor Grant stated Resolution No. 82-35, adopted August 12, 1982,
opposing a prison anywhere in San Bernardino County is still valid,
and should be sent to the Board of Supervisors.
City Attorney Hopkins advised he will proceed with the matters
requested by Council regarding the evaluation of the City Manager as
soon as Councilman Nix provides the evaluation form.
Adjourn - The meeting adjourned at 10:15 p.m. to an adjourned regular
meeting to be held at 5:30 p.m. on Monday, July 9, 1984, at the
Terrace View Elementary School, 22731 Grand Terrace Road. The
regularly scheduled meeting of July 12, 1984, is cancelled.
Respectfully submitted,
i ty r
APPROVED:
Mayor
Page 14 -
6/28/84
PENDING CITY
• fj� COUNCIL APPROVAL
CITY OF GRAND TERRACE
JUL. 2 61984
COUNCIL' AGENDA LTEM N 3
COUNCIL MINUTES
ADJOURNED REGULAR MEETING - JULY 9, 1984
A regular meeting of the City Council of the City of Grand Terrace was called to
order at the Terrace View Elementary School, 22731 Grand Terrace Road, Grand
Terrace, California, on July 9, 1984, at 5:40 p.m.
PRESENT: Hugh J. Grant, Mayor
Jim Rigley, Mayor Pro Tempore
Tony Petta, Councilman
Roy W. Nix, Councilman
Barbara Pfennighausen, Councilwoman
Seth Armstead, City Manager
Ivan Hopkins, City Attorney
Joe Kicak, City Engineer
Myrna Erway, City Clerk
ABSENT: None
The meeting was opened with invocation by Councilman Nix, followed by the Pledge
of Allegiance, led by Councilman Rigley.
MINUTES (6-7-84)
CC-84-198 Motion by Mayor Grant, Second by Councilwoman Pfennighausen, ALL AYES,
to approve the Minutes of June 7, 1984 as presented.
CONSENT CALENDAR
CC-84-199 Motion by Councilman Nix, Second by Councilman Petta, ALL AYES, to
approve the following Consent Calendar items:
A. Approval of Check Register No. 070984; and
B. Authorize City Clerk to record Notice of Completion for
Architectural Barrier Removal Project; Authorize release of final
payment 35 days after recordation, with Performance Bond No.
7 649717P for $25,548.26 to remain in effect for 120 days after
vacceptance of the project to secure the improvements (Redlands
'5 Paving - GTC84-09).
CITY MANAGER REPORT
City Manager requested an indication of Council Members who plan to
attend the Olympic Torch Ceremony in Ontario July 23; noted Council
was provided with a staff duty roster for holiday periods during 1984;
Page 1 -
7/9/84
n
M
advised he will be on vacation July 23-27, with Finance Director Tom
Schwab acting as City Manager during that period.
CONTRACT RENEWAL - RECREATIONAL SERVICES
Community Services Director Anstine advised the current contract with
People Helper's, Inc. expired July 1; felt the firm has done an
outstanding job; provided quality recreational programs to 2,525
residents the past year and brought in $4,300 in program revenue to
the City; recommended, with the Parks & Recreation Committee
concurring, renewal of the contract for $43,050 for FY 1984-85.
(CC-D84-200 Motion by Councilman Rigley, Second by Councilman Nix, to approve
renewing the contract with People Helper's, Inc. for $43,050 for FY
0 1984-85.
John Mathews, 11733 Eton Drive, referenced Item No. 19 in the contract
and questioned how it would relate to the agreement between the City
and the Lions Club for the Community Center; questioned whether the
2,525 people served by this contract were residents or participants.
Mr. Anstine advised that all programs would be coordinated through the
Lions Club; there were 2,525 participants.
Motion No. CC-84-200 carried, ALL AYES.
CONTRACT RENEWAL - STREET SWEEPING
Community Services Director Anstine recommended renewing the Street
Sweeping Contract with Inland Power Sweeping, Inc. for FY 1984-85,
with the hourly rate to increase from $44.69 to $49.16, as reflected
on Exhibit "B" of the Contract; advised the justification was outlined
in the June 28, 1984 Staff Report.
Councilwoman Pfennighausen questioned how services are handled in the
event of rain or equipment failure. Mr. Anstine advised the
contractor is not contractually obligated to sweep if it rains; if
there is an equipment failure, another sweeper is brought in if time
allows; in both cases, if there is heavy debris, the contractor is
requested to sweep; payment is not made unless the work is performed.
Councilman Petta recommended sweeping the cross -gutters.
l�0
Lf, a D / oti on by Councilwoman Pfennighausen, Second by Councilman Petta, ALL
AYES, to renew the Street Sweeping Contract with IPS Services, Inc.,
for FY 1984-85, with an hourly rate increase from $44.69 to $49.16.
CIVIC CENTER DEDICATION COMMITTEE
Council appointed the following individuals to serve on the Civic
Center Dedication Committee: Mayor Grant; Councilwoman Pfennighausen;
Seth Armstead; Myrna Erway; Randy Anstine; Tom Schwab; Betty Duarte;
and a representative from each of the following organizations:
Historical & Cultural Activities Committee; Chamber of Commerce;
Woman's Club; and Lions Club.
Page 2 -
7/9/84
CITY COUNCIL REPORTS
Councilman Petta requested Council reconsideration of the intersection
of Barton Road/Palm Avenue; stated the City has expended a lot of
money beautifying the City and constructing the planter at that
intersection, yet that corner is a weedy patch; the more important
aspect is the safety at that intersection - several accidents and one
near -fatality have occurred; feels the measures taken thus far are
temporary and permanent measures should be considered in conjunction
with the Barton Road Reconstruction Project; noted the improvements
would be within the City's right-of-way and would not affect the
adjacent property owner.
Councilman Nix concurred with Councilman Petta that it is appropriate
and timely to widen that intersection. Councilwoman Pfennighausen
stated the Sheriff does not feel the proposed improvements would be a
safety improvement; the consensus of opinion at the last meeting was
that the problem is excessive speed on Barton Road; felt that corner
can be beautified if that is the concern. Councilman Rigley supported
beautification of that intersection, but disagreed the proposed
improvements would increase safety.
Mayor Grant requested deferring action on this item to the July 26
Meeting to allow time for the City Engineer to provide data on whether
speed would be increased or reduced by creating a wider curve and
whether or not the proposed improvements would reduce the possibility
of further occurrences of vehicles running into the planter;
Councilman Nix requested deferring the matter to the August 23 meeting
should the City Engineer be unable to ascertain the data by July 26.
CITY MANAGER EVALUATION
Councilman Nix provided copies of an evaluation form to Council and
the City Attorney which could be adapted for City use.
ADJOURN - the meeting adjourned at 6:19 p.m. The regularly -scheduled
meet ni g of July 12 is cancelled. The next regular meeting will be
held at 5:30 p.m. on July 26, 1984.
Respectfully submitted,
i ty Cv, r
APPROVED:
Mayor
Page 3 -
7/9/84
' CH REGISTER NO. 072684—A
PENDING CITY
GRAND TERRACE COUNCIL APPROVAL PAGE NO. 1
DEMAND/WARRANT REGISTER NO. 85-012 JUL 2 6 1984 DATE 07/26/84
COUNCIL AGENDA ITEM ig t-1'/ )
PAYEE
WARRANT CHECK
CHER
DETAIL OF DEMANDS PRESENTED
WRITTEN
10.
DESCRIPTION
ACCOUNT CHG'D
INV NO.
AMOUNT
NO.
AMOUNT
COLTON UNIFIED SCHOOL DISTRI
CITY COUNCIL,6/5,6/6,6/7,10-4110-242
175.00
PLANNING,6/4
10-4801-242
25.00
12344
200.00
IPS SERVICES INCORPORATED
STREET SAEEP.6/25/84
16-4908-255
4850
234.62
12345
234.62
NAZAREK,HARPER,HCPKINS $
LEGAL SERVICES FOR 5/84
10-4160-250
1418.82
12346
1418.82
SECURITY PACIFIC NAT'L BANK
AIR FAIR,LCC,7/11,COUNCILI0-4110-270
494.00
EOC MEETS/D,6/5,COYLE
10-4120-270
218.25
CCCA tiEET.5/25,S/0r ERNAY
10-4125-270
348.51
12347
1060.76
SIGNAL MAINTENANCE, INC.
SI�PdAL MAIiJ.6/84
16-4909-255
37144
199.23
12348
199.23
8I
.
_
CHECK VOID REPLACED BY CHECK
NO. P4035
VtRTICAL MANAGENENT SYSTEMS
PRUCESS PARK.CITES,5/31/810-4412-255
84006
129.50
12350
12g.50i
GRAND TERRACE
PAGE NO.
DEMAND/WARRANT REGISTER NO. 85-012
DATE 07/26/84
PAYEE
WARRANT CHECK
HER
DETAIL OF DEMANDS PRESENTED
WRITTEN
Ia.
DESCRIPTION
ACCOUNT CHG'D
INV. NO.
AMOUNT
NO.
AMOUNT
aRITTEN
7392.01
REPAID
.00
ACCRUED
.00
TOTAL
7392.01
RECAP 3Y FU;Jp
RE -PAID
WRITTEN
FUND
10
.00
2809.08
FUND
16
.00
4348.31
FUND
Ia
.00
234.62
I CERTIFY THAT, TO THE BEST
OF MY KOWLEDGE, THE
AFOR
LISTED CHECKS
OR PA
MENT OF CITY
LIABILITIES HAVE BEEN AUDITED BY
ME AND ARE NECESS
RY AND
APPROPRIATE EX
ENDIT
RES FOR THE
OPERATION OF THE CITY.
THOMAY SCHWAB
FINANCE DIRECTOR
I
I
PENDING CITY
UNCIL APPROVAL CHECK REGISTER NO. 072684-B
GRAND TERRACE PAGE NO. 1
J U L 2 6 1984
DEMAND/WARRANT REGISTER NO. 85- 013 COUNCIL AGENDA 1TEJd il JFA' N DATE 0 7 / 26 / 84
PAYEE WARRANT CHECK
ICOHER DETAIL OF DEMANDS PRESENTED WRITTEN
DESCRIPTION ACCOUNT CHG'D INV. NO. AMOUNT NO. AMOUNT
ACCENT PRINT & DESIGN
911 MESSAGE LETTER N-2100-000
-2100-000 928 68.11
OIRECTORY,NEWS LETTER 932 273.46 4024
ASTANCHURY BOTTLED WATER
BOTTLED
WATEIR,C/M
0-4190-238
L11777
60TTLED
AATER,FINANCE
0-4190-238
L11776
BOTTLED
WATER,C/S & EOC
0-4190-238
111775
UOK PUBLISHING COMPANY
BAL.DUE
CODIFICATION
0-4125-210
03492
ALIF.MUNICIPAL TREASURERS
CMTA MEMEERSHIP,84/85, 10-4120-265
CMTA MEMBERSHIP 84/85, I10-4140-265
ARMSTEAD & SCHWAB
ASH REGISTER SYSTEMS OF CAL
r4A!NT.CASH REG.94/135 10-4140-246
MAINT.CASH REG.84/85 1-4572-246
OLTON, CITY OF
W.4.D.SERVICES JULY 1984 61-4570-802
JLTON COURIER
SUS.COLTON COUTIER,8u/85 110-4120-210
ORONA STEEL & SUPPLY
CATCH 3AST�4 GRATE/VIVIENGIO-5631-255
ARCY PRINTING Cl.
PAPER SUPPLY/COMPUTER 10-4140-210
PAPER SUPPLY/COMPUTER 1-4572-210
08
08
6317
6317
10577
402
402
27.50
22.80
54.60
123521
3419.11 �23531
25.00
25.00 2354,
87.50
87.50 2355
18784.84 P4021
12.00 (2356
1378.00 �,2357
2033."
10U1.66 �2358
EFUEFEDCOCP'�P/RSENRo6/29/84 110-2110-000 I I 1652.90
341.571
104.90
3419.11
50.00
175.00
18784.84�
12.00
i
I
1378,00
3035.34
GRAND TERRACE PAGE NO. 2
DEMAND/WARRANT REGISTER NO. 85-013 DATE 07/26/84
ICHER
40.
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNTCHG'D
INV NO.
AMOUNT
NO.
AMOUNT
DEF.COMP.P/R END.6/29/84
10-2164-000
537.00
DEF.COMP.P/R END.6/29/84
10-2170-000
12.67
DEF.COMP.P/R END.6/29/84
10-2171-000
9.19
DEF.COh1P.P/R E0,6/29/84
13-2110-000
194.73
DEF.COMP,P/R END.6/29/84
21-2110-000
111.47
P4025
2517.96
DEPT.ECONOMIC/BUSINESS DEV.
FUND.RESORCE GUIDE,PUB.
10-4120-210
20.00
12359
20.00
BETH DUARTE
STUFF '-4.A.D.8ILLING 7/84
21-4572-250
92.00
P4028
92.00
GRAND TERRACE AREA
1ST QUARTER DIST.NENS LETIO-4190-221
5487.50
P4029
5487,50
HERTZ EQUIPMENT RENTAL
RENT FORKLIFT/INSTALL
10-4631-240
446531
100.40
12360
100.40
GRATE
HYDRO-SCAPE PRODUCTS,INC.
RAIN BIRD SOLENOIDS,PARK
13-5430-245
34760
94.61
12361
94.61
IPS SERVICES INCORPORATED
STREET 54EEP,7/3/84
18-4908-255
4851
319.54
12362
319.54
KICAK & ASSOCIATES
ENG.SERVICES 6/11-6/30/8410-2100-000
5122.85
ENG.SERVICES 6/11-h/30/8411-2100-000
247.75
ENG.SERVICES 6/11-6/30/84116-2100-000
4A63.15
ENG.SERVICES 6/11-6/30/8421-2100-000
524.00
P4022
10777.75
K MART #u432
JANITORIAL SUPPLIE3,C/H
10-4180-245
566085
42,77
12363
42.77
LEAGUE OF CALIF.CITIES
LCC COr4F.REG.9/23-26,ERvuA10-4125-270
50.00
12364
50.00
GRAND TERRACE PAGE NO. 3
DEMAND/WARRANT REGISTER NO. 85.013 DATE 07/26/84
PAYEE WARRANT CHECK
WRITTEN
,HER DETAIL OF DEMANDS PRESENTED
0.
DESCRIPTION ACCOUNT CHG'D INV NO. AMOUNT NO. AMOUNT
OCAL GOVERNMENT CENTER
PRIVATE SVCS.PROVIDED,PUt310-4120-210
uMA LINDA DISPOSAL
TRASH PICK-UP,C/H,7/84 10-4180-245
TRASH PICK-UP PARK,7/84 10-4430-245
OTOROLAPINC.
EOUIP.FOR RADIO 10-5180-246
AINE WEBBER CASH FUND
RETIRE.P/R EfYD.6/29/84 10-2105-000
RETIRE.P/R END.6/29/84 10-2167-000
RETIRE.P/R END.6/29/84 13-2105-000
RETIRE.P/R EN10.6/29/84 1-2105-000
'ETRA ENTERPRISES
NAME PLATE,SCHr;AB 10-4140-210
NAME PLATE 8 HOLDER,ANSTI10-4180-210
RUBBER STAMP 1-4572-210
)USTMASTER/COLTON
BULK tIAIL.PERMIT,PARKS/RE10-4430-220
)R It4A
EMP.SAFETY MkNUAL,PUBLICAIU-4120-210
"KEDLANDS PAVING
PAY #2 (REDLA140S PAVING) 11-2100-000
SAN BDNO CO CENTRAL CR UNION
EMPLOYEES DED.P/R END.6/210-2165-000
54.06
12365
36.40
36.40
1,236b
58999
123.26
12367
1132.37
31.54
133.41
76.36
4026
474
474
474
6.73
15.62
7.10 112368
40.00 p4030
9.50 I12369
13996.98 P4022
1732.64 P4027
54.06 1
72.80 1
123.26 I
1373.68
29.45
40.00
9.50
13996.98
1732,64
I
GWAND TERRACE
PAGENO. 4
DEMAND/WARRANT REGISTER NO. 85-013
DATE
07/26/84
PAYEE
WARRANT CHECK
WRITTEN
'HER
DETAIL OF DEMANDS PRESENTED
0'
DESCRIPTION
ACCOUNT CHG'D
INV NO.
AMOUNT
NO.
AMOUNT
SHERIFF FLOYD TIDWELL
LAW ENFORCEMENT FOR 7/84 10-4410.256
34200.00
4031
34200.00
SCHMITZ PHOTOGRAPHY
REPRINT PICTURES
10-4804-210
10919
38.16
12370
38.16
THE SIGN CENTER
ELEC.E•4GRAVING TOOL
10-4802-220
43980
45.40
12371
45.40
SO. CALIF. ASS'N OF GOVERNME
SCAG MEMBERSHIP 84/85
10-4190-265
02-50
188.00
12372
188.00
SU. CALIF. GAS COMPANY
87
LiGlif 5 Af PARK E231•
CHECK VOID EP ACED/BY CHECK
NO. P4035
SU. CALIF. GAS COMPANY
GAS,C/H 7/9/84
10-4190-238
28.71
12374
20.71
TIGER SYSTEMS
RE -IT STORAGE BIN 7/84
10-4110-240
10092
60.00
12375
60.00
WESTERN EXTERF1INATORS
PEST CONTROL C/H 7/84
10-4180-245
191529 48.00
12376
48.00
IRNIN CAMPBELL
W.w.U.REFUND,CAMPBELL
21-3114-000
3.50
12377
3.50
GRIFFIN DEVELOPME14T
W.W.D.REFU,'4D,GRIF.13-000121-3114-000
42.00
A.w.D.REFUND,GRIF.93-034021-3114-000
42.00
W.',Y.C.REFUND,GRIF.93-0350'21-3114-000
42.00
12378
126.00
NANCY K.MURRAY
N.'N.D.REFUND,tAURRAY
121-3114-000
1.89
12379
1.89
GRAND TERRACE
PAGE NO
DEMAND/WARRANT REGISTER NO. 85- 013
DATE 07/26/84
:HER
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
0.
DESCRIPTION
ACCOUNT CHG'D
INN NO.
AMOUNT
NO.
AMOUNT
SrvEAT MAGAZINE
SUB.TO SOFTBALL NEWS
10-4180-210
18.50
4029
18.50
TAB PRODUCTS CO.
FILE FOLDERS/FILING SYSTEIO-5421-210
926738
333.37
12380
333#37
R b MRS RAY A SPARK
W.W.D.REFUND,SPARK
1-3114-000
10.71
12381
10.71
CHARLES WOOD
W.4.D.REFUND,WOOG
1-3114-000
2.80
12382
2.80
PAYROLL
PAYROLL ENDING 6/29/84
10-2150-000
9132.03
PAYROLL ENDING 6/29/841
10-2161-000
1338.1b-
PAYROLL ENDING 6/29/84
10-2162-000
223.92-
PAYROLL ENDING 6/29/64
10-2163-000
97.41-
PAYROLL ENDING 6/29/84
10-2164-000
537.00-
PAYROLL ENDING, 6/29/84
10-2165-000
1732.64-
PAYROLL ENDING 6/29/84
10-2167-000
31.54-
PAYROLL ENDING 6/29/84
10-2170-000
12.67-
PAYROLL ENDING 6/29/84
10-2171-000
9.19-
PAYROLL ENDING, 6/29/84
13-2150-000
1075.86
j
PAYROLL ENDING 6/29/64
1-2150-000
615.84
D
b841.20;
I
i
GRAND TERRACE
PAGE NO. 6
DEMAND/WARRANT REGISTER NO. 85-013
DATE 07/26/84
PAYEE
WARRANT CHECK
WRITTEN
,HER
DETAIL OF DEMANDS PRESENTED
DESCRIPTION
ACCOUNT CHG'D
INV NO.
AMOUNT
NO.
AMOUNT
RITTEN
10091.38
REPAID
96204.62
ACCRUED
.00
TOTAL
106296.00
RECAP BY FUND
RE -PAID
6RITTEN
FUND
10
55468.23
8346,84
FUND
11
14244,73
.00
FUND
13
1404,00
94.61
FUND
16
4883.15
89.23
.FUND
18
.00
319.54
FUND
21
20204.51
1241.16
I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, HE AFO ELISTED CHECKS FOR P YMENT OF CITY I
LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESS RY AND APPROPRIATE EX ENDIT RES FOR THE
OPERATION OF THE CITY.
NOMAS SCHWAB
FINANCE DIRECTOR
% J, S-LAFF REP', a
C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: 7_2E_84
AGENDA ITEM NO.
SUBJECT: Rasnlijtinn of Iipport for redesiQnation of Riverside and San Bernardino
CnuntiPs to be attainment areas for the Federal ambient air quality
FUNDING REQUIRED
NO FUNDING REQUIRED XX
Attached is a proposed resolution of support and a copy of a
letter from Ontario City Councilwoman Faye Myers Dastrup urging
Council support of the subject resolution. Councilwoman Dastrup
represents the cities of San Bernardino County on the governing
board of the South Coast Air Quality Mlanagement District.
STAFF RECOMMENDS THAT COUNCIL:
ADOPT THE SUBJECT RESOLUTION
1
South Coast
AIR QUALITY MANAGEMENT DISTRICT
9150 FLAIR DRIVE, EL MONTE, CA 91731 (818) 572-6200
June 27, 1984
Honorable Mayor and City Council
City of Grand Terrace
22795 Barton Road
Grand Terrace, CA 92324
Dear Mayor and Council Members:
I represent the cities of San Bernardino County on the governing board
of the South Coast Air Quality Management District. In that capacity
I have been actively working to obtain an approval from the federal
Environmental Protection Agency that would remove for the San Bernardino
County and Riverside County portions of the South Coast Air Basin an EPA
requirement that affects industrial growth in these areas.
Elimination of this requirement is important to these counties since it
would preclude the very real possibility of having a construction ban on
major industrial projects and restrictions on federal funding in the area.
Further details are given in the attached resolution which was recently
adopted by the Ontario City Council in support of this effort.
To demonstrate the broad support of affected local governments I urge your
city council to adopt a similar resolution and send a certified copy to:
-- Mr. Gordon Duffy, Chairman
California Air Resources Board
P.O. Box 2815
Sacramento, CA 95812
-- Ms. Judith Ayres, Regional Administrator
U.S. Environmental Protection Agency
Region IX
215 Fremont Street
San Francisco, CA 94105
Please send a copy of the adopted resolution to me at SCAQMD, 9150 Flair
Drive, E1 Monte, CA 91731.
I appreciate your cooperation in this effort.
RECEIVED Vey truly
/��✓yours,
WF Fa Myers Dastrup
Councilwoman, City of Ontario
FMD: ao �RANp TERRACE
AttachmenteljY OF
n
RESOLUTION NO. 84-
PENDING CITY
COUNCIL APPROVAL.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA, REQUESTING REDESIGNA-
TION OF RIVERSIDE COUNTY AND SAN BERNARDINO COUNTY
TO ATTAINMENT AREAS FOR FEDERAL AMBIENT AIR
QUALITY STANDARD FOR NITROGEN DIOXIDE.
WHEREAS, all portions of a designated air quality control area are
considered by the Environmental Protection Agency to be nonattainment areas
for a federal ambient air quality standard if one portion is not in attainment
of the standard; and
WHEREAS, designated areas which are in attainment of the federal
ambient air quality standards are not subject to the imposition of a
construction ban or other sanctions; and
WHEREAS, Riverside and San Bernardino Counties are now in attainment
of the federal ambient air quality standard for nitrogen dioxide and have been
since 1981; and
WHEREAS, areas which are in attainment of the federal air quality
standards may be redesignated from nonattainment to attainment areas by the
provisions of the Clean Air Act; and
WHEREAS, the South Coast Air Quality Management District, which is the
duly constituted air quality control agency for the South Coast Air Basin has,
as required by the provisions of the Clean Air Act, requested the State of
California Air Resources Board to recommend to the nvironmental Protection
Agency that the Riverside and San Bernardino County portions of the South
Coast Air Basin be redesignated to attainment of the federal air quality
standard for nitrogen dioxide; and
WHEREAS, the Environmental Protection Agency has stated its intention
to consider imposition in the near future of a construction ban on. major new
and modified stationary sources of air emissions and consider federal funding
limitations on the entire South Coast Air Basin even though only one county
area within this basin continues to be in nonattainment of the federal air
quality standard for nitrogen dioxide; and
WHEREAS, emission control programs adopted and implemented by the
South Coast Air Quality Management District, Riverside County, San Bernardino
County and the cities therein have been an integral part of the attainment of
the federal air quality standard for nitrogen dioxide in these counties and
cities; and
WHEREAS, the entire South Coast Air Basin has been projected to be in
attainment of the federal nitrogen dioxide standard by 1987; and
WHEREAS, in its passage of the Clean Air Act, Congress did not intend
to impose sanctions on an area which is making reasonable progress and good
faith efforts towards attainment of the air quality standards; and
WHEREAS, a construction ban would seriously hinder the construction of
cogeneration and other energy conservation projects thus increasing our
dependence on foreign energy sources and decreasing our national security; and
WHEREAS, a construction ban and funding limitations could hinder the
present economic recovery in Riverside and San Bernardino Counties impairing
the wellbeing of the citizens of these areas; and
WHEREAS, a construction ban would hinder development of new and better
air pollution emission control technology and delay the installation of
improved emission controls and could impede the rate of emissions reductions
in these counties; and
WHEREAS, imposition of a construction ban thus could be
counterproductive to the improvement in air quality in the Counties of
Riverside and San Bernardino; and
WHEREAS, redesignation to attainment of the federal air quality
standard for nitrogen dioxide for the Counties of Riverside and San Bernardino
would prevent the imposition of a construction ban and funding restrictions
and resulting detrimental effects of such sanctions on air quality and the
local economy;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Grand Terrace that the California Air Resources Board is requested to
immediately approve the pending request to redesignate the Counties of
Riverside and San Bernardino to be attainment areas for the federal ambient
air quality standard for nitrogen dioxide and promptly forward this request
and approval to the Environmental Protection Agency; and
BE IT FURTHER RESOLVED that upon receipt from the Air Resources Board
of the redesignation request and approval for the Counties of Riverside and
San Bernardino that the Regional Administrator for Region IX of the
Environmental Protection Agency promptly approve the redesignation of the
Counties of Riverside and San Bernardino to attainment areas for the federal
ambient air quality standard for nitrogen dioxide.
ADOPTED this 26th day of July, 1984.
ATTEST:
,y clerk of the Cityo ran
Terrace and of the City Council
thereof.
Approved as to form:
City Attorney
Mayor of the City of GrandTerrace
and of the City Council thereof.
- 2 -
JUL 2 6 1984
COUNCIL AGEND�S.LV"
July 17, 1984
Honorable Hugh J. Grant and City Council
City of Grand Terrace
22795 Barton Road
Grand Terrace, CA 92324
RE: Senior Citizens' Plan
I have become more and more interested in our Senior Citizen population and
concerned about what the future holds for them. Grand Terrace must become
aware of this segment of our population because they are a growing force in
our community that will either need more social services or be assisted to
provide for many of their own needs. It is my intent to offer some of my
thoughts to you and to use this as a beginning step in which to focus an effort
to begin a community program for this group. I want to emphasize that my belief
is that our senior's program should be one designed with a goal of making the
participants productive contributors to an active way of life. It should use
the skills, knowledge and abilities of each of them to contribute to a common
goal. It should reinforce or restore in them the belief that they are a valuable
segment of our -population and can enhance their own quality of life. It should
open new vistas to them and let them know how much respect we have for them and
their past contributions together with an expectation, on our part, that they can
continue to be productive and effective.
I visited with Mr. Jim Curtis of the County Office on Aging to discuss my ideas.
He was very helpful and has offered to assist in any way he can to develop pro-
grams. However, we must do certain things on our own and I do not want to leave
the impression that he will do the whole job.
Mr. Curtis gave me some interesting statistics from the County's computer. These
statistics are the latest available and, in my opinion, can be relied upon for
our needs.
1. There are 1,132 persons aged 60+ living in Grand.Terrace. This places us in
the top 21% of the county.
2. There are 329 persons aged 75+ living in Grand Terrace. This places us in the
top 22% of the county.
3. 135 persons, aged 65+ live alone.
4. 59 persons, aged 60+ are classed as low income - this is defined as being at
the supplemental security income level or below.
5. 94 persons, 60+ are classed as transportation disabled.
6. 29 persons, 60+ are classified as minorities.
OW
Honorable Hugh J. Grant and City Council
July 17, 1984
Page 2
I believe that the above establish a need for community emphasis on the more than
1,100 persons aged 60 and over. Grand Terrace should commence a program aimed at
this group. In order to operate a successful comprehensive program for our seniors
that will be effective and able to function in a business -like fashion, we will
need to establish a non-profit social service organization. It will require a
Board of Directors with representatives from community organizations as members.
The City of Grand Terrace, Chamber of Commerce, Lions Club, Women's Club of_Grand
Terrace, churches, etc., will be encouraged to provide representation on the
Board of Directors.
Eventually, a wide ranging program will require a coordinator to direct the
program and be a point of contact. I envision the program as accomplishing the
types of activities listed on the enclosures. I do not think this is all that can
be done, but it can be an outline to lead the way to greater things.
Initially, I propose that we seek the assistance of Jim Curtis in forming a non-
profit corporation for the purpose of conducting a Senior Citizens Program for
Grand Terrace. While this is going on, a meeting with local seniors should be
arranged to determine if such a program will be supported by them. A complete
legal review by the City Attorney will be required.
As a first project, I propose that we proceed with the securing of land and necessary
facilities to provide garden plots for our senior citizens. Details are contained
on the enclosure.
If you approve, I request that a City staff person be appointed and authorized to
work with me as a start in this project.
Sincerely,
Douglas E. Erway
SENIOR CITIZENS PROGRAM
Page
1 of 4
ACTIVITY LIST
DESCRIPTION OF
SUPPORT/
SOURCE OF
PRIORITY ACTIVITY
TO ACCOMPLISH OR TO ACHIEVE
FACILITIES
COST
FUNDS
Community Gardens
To permit eligibles to use a plot
Vacant City or
Land donated.
Participants,
of land for a garden. It will
Edison Co.
Water paid
City, Water
open up an activity that may now
land. Water.
for by users.
Co.
be unavailable because of a lack
Cost minimal.
of land. It will permit the grow-
ing of nourishing vegetables. It
will have a beneficial social value
Produce Sales
Allow the eligibles who wish to
Wooden outdoor
Lumber for
Donations,
sell their excess produce to do so
vegetable
display sales
grant funds or
from a roadside vegetable stand.
display area.
area.
participants.
Money earned can be used to sup-
City to allow
port their own projects or programs
such sales.
Personal Assistance
To permit an eligible to have some-
Seniors can
None
Participants
Program
one to turn to to do their grocery
organize them -
shopping, pick up prescriptions,
selves for this
arrange for services and other
purpose.
things which the person may not be
able to do for themselves.
Golden State Discount
To allow eligibles to receive
None
Unknown
None
Program
discounts for goods and services.
This is a County program now in
being that could be expanded to
Grand Terrace.
Fund Raising
Eligibles would conduct bake
Community
Unknown
None
sales, hobby craft sales or other
Center.
activities to raise funds for their
group activities.
Story Tellers/Reading
Seniors could read stories to local
Library room
None
None
Program in Library.
children in our new library. It
clerical.
would help bond our younger and
older population. It would
i ntroduce children to be world of
books and allow seniors to use
their creativity.
DESCRIPTION OF
PRIORITY ACTIVITY
SENIOR CITIZENS PROGRAM
ACTIVITY LIST
SUPPORT/
TO ACCOMPLISH OR TO ACHIEVE FACILITIES
Smoke Detector Set a goal that will permit a smoke
detector to be purchased and
installed in the home of each
eligible. Participating persons
can earn a supplemental income.
Installers/
Clerical
Page Z of 4
SOURCE OF
COST FUNDS
Cost of
detector and
installation.
Handyman Program
Active seniors with skills in
None except
Cost of
carpentry, electrical or plumbing
clerical
materials and
can make repairs for eligibles.
hourly rate
Participating persons can earn
for handyman
supplemental income.
Contracts for Light
Active seniors with gardening
Necessary
Unknown
Maintenance of Public
skills can bid on certain
tools, vehicle
Areas.
maintenance contracts.
Participating seniors can earn a
supplemental income.
Apply for
grant
Apply for
grant
None required
Housesitting
Participants can provide live in or
Clerical None None
(Mail/Water, etc.)
routine housesitting tasks for
vacationers, etc. This could
involve picking up mail, papers,
watering plants, etc. A source of
income to supplement retirement.
Buddy System
Eligibles could be grouped together
Clerical None None
and responsible to make daily
contact with each other. This
would provide eligibles with a
sense of security and a
responsibility to do something for
someone else.
Companion Program.
Eligibles would actually spend time
Community None None
with each other on a regular
Center or other
basis. It would encourage seniors
suitable space.
who are alone to know each other
and perhaps enable them to see the
mutual value of joining together
for security, companionship and
mutual support.
A
DESCRIPTION OF
PRIORITY ACTIVITY
Cooking Classes
SENIOR CITIZENS PROGRAM
ACTIVITY LIST
SUPPORT/
TO ACCOMPLISH OR TO ACHIEVE FACILITIES COST
Teach cooking skills using
available and inexpensive foods to
emphasize the nutritional needs of
seniors. Eligibles could conduct
their own instruction.
Community
Center kitchen
facilities.
Instructor.
Page 3 of 4
SOURCE OF
FUNDS
Minimal Apply for
grant.
Luncheon Program On a reaular basis, schedule a Community None Participants
luncheon program with a theme, such Center
as box lunch social, hobo lunch, le
etc. It would help meld the group
closer and give them an opportunity
to use their cooking skills.
Current Events Eligibles are interested in the Community None None
Meetings current events of our community, Center
State, and Nation. On a regular
basis, schedule discussions,
speakers, etc., to encourage debate
and an exchange of views. It would
keep seniors abreast of the
activities and allow them to
discuss issues among themselves.
Teaching Skills/ Seniors with skills in certain Community Minimal Participants
Hobbies areas could conduct classes for Center to pay for
other eligibles. It would enable instructiow
them to continue to learn and try
new things.
Music Appreciation Various local musical groups, such Community None None
as Colton High Band, Terrace Hills Center
Band, Chamber Singers, etc., could
perform or rehearse for the seniors
as a cultural pursuit.
Exercise Classes Seniors could exercise in groups, Community Unknown Possible
take group walking tours, and swim Center. Swim grant or
exercises. This would enhance the Pool. participant
health of each person and restore Instructor. fee.
vigor to them.
DESCRIPTION OF
PRIORITY ACTIVITY
Investment Club
SENIOR CITIZENS PROGRAM
ACTIVITY LIST
TO ACCOMPLISH OR TO ACHIEVE
Seniors could receive advice and
assistance on investments and
financial planning. This would
enable them to make decisions about
the best way to manage their money.
Legal Aid Set up a legal aid program with the
assistance of local attorneys. It
could give seniors the peace of
mind that they could discuss their
unique problems with an attorney
who is responsive to the needs of
seniors.
Trips Organize day/overnight trips to
areas to do things of interest.
Shopping, sightseeing, fishing
trips are all easily accomplished.
Would enhance the seniors interest
in the activities in this area and
introduce them to new activities.
SUPPORT/
FACILITIES
Community
Center. Local
Bank/Investment
Counsellors
Personnel
Community
Center. Local
Attorney Bar
Association.
Transportation
Coordinator/
Tour Director
Foster Grandparents Provide seniors and youngsters a Clerical
chance to interact and come to know
each other on a personal basis.
COST
None
Unknown
Unknown
Unknown
t
Page 4 of 4
SOURCE OF
FUNDS
None
Possible
grant
Participant
fee
None
A
� ST
12.289
so-,-
C R A ITEM ( ) COUNCIL ITEM (XX ) W ETING DATE: July 26, 1984
AGENDA ITEM NO.
SUBJECT: Vehicular access across Gage Canal property.
FUNDING REQUIRED
NO FUNDING REQUIRED * * BRIEFING AND FOR YOUR INFORMATION
For quite sometime we have been discussing the potential of vehicular
access across the Gage Canal for the property bounded by Canal Street,
Mt. Vernon and Barton Road. As I mentioned to the City Council sometime
ago, a major effort has been made to develop a master plan within that
block through the cooperation of all the property owners involved.
U.S.A. Properties and Mr. Al Trevino, two potential developers within
that area have jointly prepared such a plan in full cooperation with the
effected property owners.
Attached for your information, is a conceptual plan indicating the proposed
development within the boundaries discussed above excluding one property
owner, at the crest of Mt. Vernon, who has access to Mt. Vernon at the
present time and three parcels just northerly of Barton Road, which already
have an existing access to either Barton Road or Mt. Vernon.
The proposed Master Plan provides for two new access points across
Gage Canal into Canal Street.
Mr. Al Trevino has requested time on the Agenda of this meeting to present
to the City Council some additional details with respect to the proposed
development.
Please understand _that a_revie_w of this plan in no way would commit the
City _Council or the Planning Commission to the adoption or approval of
the plan as presented. Many details with respect to Architectural
review, detailed engineering analysis, and other considerations will
require further review by the Planning Commission and possibly by the
City Council. The purpose of this report is to advise you of the proposal
and considerations by the City Council to approve the two new access
locations to Canal Street.
In order for the Staff to proceed with further negotiations with Gage Canal,
Staff engineer recommends that:
1. THE CITY COUNCIL APPROVE IN GENERAL, THE SCHEMATIC CONCEPT OF THE
PROPOSAL.
2. PROPOSED LOCATION OF THE ADDITIONAL ACCESS POINTS TO CANAL STREET.
V V
0
Historical * Cultural Ca ,tt4
Minutes -of July 2nd�
i
NFORMATION ONLY' "
COI!NCIL AGENDA
The meeting was called to ordor by Chairman Barbara Mathews at
7 PM. Those present were Arun ,Petta, Urbara, Byus, . Barbara
Mathews, Irene Mason and Hannah Laister. Betty Duarte was
absent.
The minutes of the June 4th meeting'were�read and approved.
There was no Treasurer's report. Slides Of the Honey Hills
development contributed by Mr. Zampese and Mr. DeBenedet have
been made into prints and were viewed by the members. A letter
of thanks from the committee vrill be eent to each for their
contribution towards our history.
El,jction of officers for the coming year was held. Those voted
in were: Barbara Mat.heus, Chairman; Hannah Laister, Secretary;
and Betty Duarte, Treasurer.
Architect's renderings -of City Hall and the new Fire Station were
presented to the committee by Seth Armstead who suggested that they
be framed and the one of City Hall hung in City Hall. ile have funds
for this in the budget. Motion Lo do this was approved. Barbara
Mathews took many pictures of the construction at the new City Hall,
inside and out, which will be valuable to our picture collection.
Ann reported that she only received :)-ne response fr..m our insert
in the Chamber of Commerce newsletter. This person does weaving
and ::ill try to get a spinning wheel so she can demonstrate at our
Country Fair.
Country Fair: Dick Rollins and his committee have agreed to put on
the Pet parade as -part of the Fair. •fhe Chamber of Co.mm::rce declined
to take in the parade as they have too many other --things going at the
present rime. . e -..ill ask other organizations to help us ::ith ; his.
.e11 members will ::ork or: ideas or posters, fly.rs, etc., It was
decided to spend the money for professi:;-nally maue signs such 4s
parking, rest rooms. "'e ► ill not plan on the street banner for this
year. ' 11 other preparaticiis ar.- moving along.
Irene reported that she had attended the Board of Supervisor's Budget
hearings with rwgard to the library. Grand Terrace was well repre-
s�anted. Final vote on this will be July 23rd. We are trying to get
as many citizens out as po.-sible.
I✓,eeting was adjourned at 8:22G PV, Ne.:t meeting: rugust 6, 1984•
} spectful1w a.utted,
J
Hannah Laister,
Secretary
RECEIVED
jU! 12
CITY OF GPAi-%!O i ERKRACE
M
`J
TO: GRAND TER WE CITY Cf fVIL
FROM: Crime Prevention Committee
DATE: June 18, 1984
The meeting was called to order at 7:02 P. M.
Members present:
Jim Hodder
Susan Crawford
Joe Ramos '
Guests present:
Councilwoman Pfennighausen
Larry Williams
Joe Frink
JULY 26. 1984 '
Council Agenda Item # 70-
0' L
Jim Hodder advised the committee his term expires Jura 30, 1984, and he will not
apply for another term. The committee has approved Larry Williams' application
and will recommend that he fill Jim's vacancy.
Detective Frink reported the latest criminal activity in Grand Terrace.
The committee discussed the possibility of establishing a block captain
communications network. The purpose of the network would be to facilitate the
passing of information between neighborhood watch committees on a timely basis.
Implementation would be by telephone pyramid type alert network.
Block captains will be ascertained and the committee will consult further with
Defective Frink on the possibility of this ide-a.
The next meeting is scheduled for July 2, 1994.
The meeting was adjourned at 8:15 P. M.
pectfu r
submitted,
e Ramos
ecretary
FFR E P Rite: 7f1.2/84IJA
C R A ITEM ( ) Cowki : ITEM 6� _ �JVLY 726, 1984 ;
AGENDA ITEM NO. 7 S
SUBJECT: ANIMAL CONTROL CONTRACT INVOICt
FUNDING IS REQUIRED X
FUNDING IS NOT REQUIRED
An invoice has been received for Animal Control services provided during Fiscal Year
1983/84 per contract No. 83-762 (GTC#83-23). >
Background: Article 6 of the Animal Control contract with San Bernardino County
states: "This agreement shall be effective on July 1, 1983, and shall
remain in effect through June 30, 1984, but shall automatically be extended beyond
this date unless terminated or amended. Under such extenston, the County shall be
reimbursed based on the cost of providt.ng services at such rates as determined by
the County. This agreement may be terminated at any time with or without cause by
City or by County on written notice given to the other at least sixty days before
the date specified for such termination."
The current contract is for 18 hours of patrol each week and on -call emergency
service for an annual fee of S25,588. All fines and fees collected from dog license
sales total $13,255 leaving a net amount due of $12,333. for FY 1083/84. Funds
are available from Public Health Department, Line Item No. 10-4390-256 to cover this
amount as approved by the Council in the Fiscal Year 1983-84 Budget.
Staff recommends that the Council:
FOR INFORMATION ONLY
SA: Io
Encl.
INVOICE NOTICE
TO Cm" or CRAMb TERRACE
22 795 Ur.ton Road'
Grand Terrace. CA 92324`
DATE July 6. 1984
FOR Animal Control services provided during Fiscal Year 1983/84.
Per Contract No. 83-762
Contract Amount $25,588.00
Revenue From Dog License Sales 13,255.00
Net Amount Due, $12,333.00
CITY OF W" Nj i'D i ERRAroE
GEORGE R. PETTERSEN, M.D., M.P.H.
Department of Public Health
Please mail and make check payable to the Department of Public Health, 366t. View Avenue, San Bernardino, CA'92415-0010.
PHONE (714) 383-1207
210.048m2s
12.5652-611 Pow. 2/64
vi
4. ST;,AFF REP(H-1 SM-0
C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: 7-26-84
AGENDA ITEM NO. 7
SUBJECT: League of California Cities Annual Conference in Anaheim September 23-26, 1984
FUNDING REQUIRED
NO FUNDING REQUIRED
Staff is requesting an indication of those Council Members who
plan to attend the Annual Conference in order to process the
necessary paperwork, and in particular, to make hotel
reservations. It is easier to cancel room reservations than
to try to make them after the hotels are full.
The League is requesting that the City designate a Voting
Delegate and a Voting Alternate at this time, to represent
the City at the Business Session to be held on Wednesday,
September 26, 1984 at 10:30 a.m.-
STAFF RECOMMENDS THAT COUNCIL:
(1) Indicate which Council Members will attend the Annual
Conference, and whether overnight arrangements are to
be made; and
(2) Motion designating a Voting Delegate and a Voting Alternate
for the League of California Cities Annual Conference.
ME'
City
League Division
Conference Registration Form
League of California Cities — 86th Annual Conference
Anaheim, California September 23-26, 1984
(This form is for Conference Registration and NOT for hotel reservations.)
Number of registration fees:
city officials at
S95 00 each
non -city public officials
at 5105 00 each
non-public officials
at 5110 00 each
Check which
j Enclosed find personal check
City check
G Money order
Make checks payable to:
League of California Cities
$ (Please, no purchase orders.)
$ Check which:
El Send individual advance registration
receipts to each name and address below
$
0 or all to name and address below
Total $
NAME —
TITLE —
ADDRESS
CITY —
STATE ZIP
Unless payment in full accompanies this form advance registration will not be processed.
Enter below the name and official title as they should appear on the Conference badge and registration card If registering
a spouse give the name as it should appear on the Conference badge and indicate "spouse" under the title column
NAME:
TITLE:
Please Return This Form Not Later Than September 7, 1984, To: Conference Registration Office
League of California Cities
953 Mountain View Drive, Suite 210
P 0 Box 7005 Lafayette, California 94549
Refund Policy: Advance registrants unable to attend the conference will receive a full refund less $10 service charge
by sending a written request before Dec 1, 1984 to The League Conference Registration Office.
R]
Preliminary Conference Program
(All sessions in the Anaheim Convention Center)
■ SUNDAY, SEPTEMBER 23, 1984
■ TUESDAY, SEPTEMBER 25, 1984
11:00 a.m.
Conference Registration Opens — North
7:30 a.m.
Division Breakfast Meetings (optional)
Exhibit Hall
8:30 a.m.
Exposition Opens
11:00 a.m.
City Hall Room Opens — North Exhibit Hall
9:00 a.m.
General Resolutions Committee Meeting
1:30 p.m.
Policy Committee Hearings on Resolutions
9:00 a.m.-
Department Program Sessions
3:00 p.m.
Conference Orientation Briefing: The What,
12:00 noon
Why and How of the Conference and the
12:15 p.m.
General Luncheon
League, especially for "first timers."
Speaker to be announced
3:30 p.m.
New Council Members and Commissioners
1:00 p.m.
Exposition Closes
Briefing An overview of municipal law, con-
2:00 m.-
p
Tuesday Seminar Sessions
flict of interest, disclosure requirements,
5:00 p.m.
and the Brown Act
3:30 p.m.
Sunday Seminar Sessions
Evening Free
4:30 p.m.-
7th Annual Cities Exposition Opens
6:30 p.m.
(no -host reception in expo area)
■ WEDNESDAY, SEPTEMBER 26, 1984
Evening Free
9:00 a.m.-
Second General Session
10:30 a.m.
- Introduction of New Officers and Board
- Presentation of Award for Excellence
- Speaker to be announced
0 MONDAY, SEPTEMBER 24, 1984
10:30 a.m.
Annual Business Session
8:00 a.m.
Registration Opens — North Exhibit Hall
- Report of the General Resolutions Committee
9:00 a.m.-
First General Session
President and Executive
10:30 a.m.
Optional Department Sessions
(see department programs for details)
10:30 a.m.
- Report of the
Director
12-00 noon
Adjourn
- Nominating Committee Report
- Keynote Speaker to be announced
11:00 a.m.-
Department Business Sessions
11:45 a.m.
11:30 a.m.-
Exposition Opens— Informal Lunch in Expo
6:00 p.m.
Area
2:00 p.m.
Monday Seminar Sessions
4:30 p.m.- Reception in Expo Area (no -host)
6:00 p.m.
Evening Free
0
[Now
KNIM■
LEMIL
Callomia Cities
Work Together
League of California Cities
1400 K STREET • SACRAMENTO, CA 95814 • (916) 444-5790
Sacramento, California
June 13, 1984
RECEIVED
TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF GRAND TERRACE
RE: DESIGNATION OF VOTING DELEGATE FOR LEAGUE ANNUAL CONFERENCE
Dear City Official:
The most important aspect of the Annual Conference is the General Business Session at
which time the membership takes action on conference resolutions. It is especially
important during these times of uncertainty for California cities to take the initiative in
developing positive programs for the future. Annual Conference resolutions will guide
cities and the League in our effort to improve the quality, responsiveness and vitality of
local government within this state. All cities should be represented at the Business
Session on Wednesday morning, September 26 at 10:30 a.m. in the Anaheim Convention
Center.
To expedite this important policy -making meeting, each City Council should designate a
voting representative and an alternate who will be present at the Business Session. The
League Constitution provides that each city is entitled to one vote in matters affecting
municipal or League policy. A voting card will be given to the city official designated by
the City Council on the enclosed "voting delegate form."
If the Mayor or a member of the City Council is in attendance at the Conference, it is
expected that one of these officials will be designated as the voting delegate. However, if
the City Council will not have a registered delegate at the Conference but will be
represented by other city officials, one of these officials should be designated the voting
delegate or alternate.
Please forward the enclosed "voting delegate form" to the Sacramento office of the
League at the earliest possible time, so that the proper records may be established for the
Conference. The voting delegate may pick up the city's voting card in the League
Registration Area, North Exhibit Hall, Anaheim Convention Center.
If it becomes necessary for the voting delegate and the designated alternate to leave the
Conference, the card maybe transferred to another official from the same city, providing
the transfer has been cleared with the Credentials Committee, which will be responsible
for distributing voting cards.
It is suggested that the Mayor and all Council Members from a given city try to sit
together at the Business Session so that, if amendments are considered, there may be an
exchange of points of view and a consensus arrived at before the city's vote is cast.
Your cooperation in returning the attached "voting delegate form" as soon as possible will
be appreciated.
Don Benninghoven
Executive Director
DB:nI
Attachment
...over...
�40 4
Important Dates for Annual Conference Resolutions
July 1 - Sept. 1
August 10
* August 23-24
Sept. 4
Sept. 4 - Sept. 23
Sept. 23-26
Sept. 23
Sept. 25
Sept. 26
— Cities designate Voting Delegate and Alternate, return form to League
— Deadline for submitting Resolutions to the League Office
— Policy Committee Meetings to make preliminary recommendations on
Resolutions (Sacramento)
— Annual Conference Resolutions distributed to all cities
— City officials consider Resolutions and, where needed, city councils
take action on Resolutions
— Voting Delegates pick up voting card (North Exhibit Hall, Anaheim
Convention Center)
— Policy Committees hold Hearings on Resolutions (1:30 p.m. - Anaheim
Convention Center)
— General Resolutions Committee Hearing (Anaheim Convention Center)
— General Assembly (Anaheim Convention Center)
Policy Committee Meetings on Resolutions:
August 23rd
Administrative Services
Community Services
Environmental Quality
Transportation and Public Works
August 24th
Employee Relations
Housing, Community and Economic Development
Public Safety
Revenue and Taxation
INFORMA IpN aiLY
JUL 4
��-
Grand Terrace Chamber of Commerce COUNCIL AGENDA ITEM t
22421 Barton Road • Grand Terrace, California 92324 • (714) 825-7912
July 20, 1984
Mayor Hugh Grant
& City Council
Grand Terrace, CA 92324
RE: Economic Development
Dear Hugh:
Would you please place me on the July 26, 1984 agenda.
I would like to briefly discuss with the City Council the
possibility of publishing a new city map as a joint effort.
ncerely,
David W. TerBest, Vice - President
J T- 2 ; ,1984
CITY OF C