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08/09/19844. ift IF, CITY OF GRAND TERRACE REGULAR COUNCIL MEETING AGENDA TERRACE VIEW ELEMENTARY SCHOOL AUGUST 9, 1984 22731 Grand Terrace Road 5:30 P.M. * Call to Order * Invocation - Pastor John DuNesme, Azure Hills 7th Day Adventist Church * Pledge of Allegiance * Roll Call Staff CONVENE COMMUNITY REDEVELOPMENT AGENCY Recommendations Council Action 1. Approval of Minutes (7/26/84) Approve ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL 1. Items to Add/Delete 2. Civic Center Construction Briefing A. Fire/Smoke Alarm System 3. Approval of Minutes (7/20/84) (7/26/84) Approve 4. CONSENT CALENDAR The following Consent Calendar items are expected to be routine & non -controversial. They will be acted upon by the Council at one time without discussion. Any Council Member, Staff Member, or Citizen may request an item be removed from the Consent Calendar for discussion. Approve A. Approval of Check Register No. 080984 B. Authorize Mayor to Execute & City Clerk to Approve Record Notice of Completion - Utility Relo- cation Agreement No. 7518 with Caltrans - Barton Rd./I-215 Freeway Offramp (GTC83-14) 5. PUBLIC PARTICIPATION COUNCIL AGENDA 8/9/84 - Page 2 of 2 Staff Recommendations Council Action 6. ORAL REPORTS A. Planning Commission B. Parks & Recreation Committee C. Historical & Cultural Activities Committee D. Crime Prevention Committee E. Emergency Operations Committee F. Police Chief G. Fire Chief H. City Engineer I. City Attorney J. City Manager K. City Council 7. UNFINISHED BUSINESS A. Contract Award - Community Center Parking Lot (GTB84-10) 8. NEW BUSINESS A. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY Approve first read - OF GRAND TERRACE, CA, APPROVING ZONE CHANGE ing by title only & AMENDMENTS IN COMPLIANCE WITH THE GENERAL set Public Hearing PLAN UPDATE OF APRIL 26, 1984. for 8/23/84 at . (First Reading) 7:30 p.m. ADJOURN THE NEXT REGULAR CRA/CITY COUNCIL MEETINGS WILL BE HELD THURSDAY, AUGUST 23, 1984, AT 5:30 P.M AGENDA ITEM REQUESTS FOR THE 8/23/84 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY 12:00 NOON ON 8/15/84. it DING CRA APPROVAL August 9, 1984 Council Agenda Item # 1 CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY REGULAR MEETING - JULY 26, 1984 The regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Terrace View Elementary School, 22731 Grand Terrace Road, Grand Terrace, California, on July 26, 1984, at 5:38 p.m. PRESENT: Hugh J. Grant, Chairman Tony Petta Barbara Pfennighausen Thomas J. Schwab, Treasurer Ivan Hopkins, Attorney Myrna Erway, Secretary ABSENT: Jim Rigley, Vice Chairman Roy W. Nix Seth Armstead, Executive Director MINUTES (6/28/84) (7/9/84) CRA-84-/y 4 Motion by Mrs. Pfennighausen, Second by Mr. Petta, ALL AYES by all present, to approve the Minutes of June 28, 1984, as presented. CRA-84-!Ql Motion by Mrs. Pfennighausen, Second by Chairman Grant, ALL AYES by all present, to approve the Minutes of July 9, 1984, as presented. CHECK REGISTER NO. CRA072684 CRA-84- o, Motion by Chairman Grant, Second by Mrs. Pfennighausen, ALL AYES by all present, to approve Check Register No. CRA072684, as presented. ADJOURN The regular meeting of the Community Redevelopment Agency adjourned at 5:42 p.m. The next regular meeting will be held August 9, '^. at 5:30 p.m. APPROVED: Chairman Page 1 - CRA 7/26/84 Respectfully subm, e c re ary tilAt-V'KLFJKI ce„ C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: AUGUST 9, 1984 AGENDA ITEM NO. SUBJECT: FIRE AND SMOKE ALARM SYSTEMS FUNDING IS REQUIRED X FUNDING IS NOT REQUIRED During the City Council meeting of July 26, 1984 staff was asked to obtain several quotes for fire and smoke alarm systems for the new civic center. See attached list from our Finance Director and Procurement Officer on quotes for battery operated fire and smoke alarm systems which show individual units ranging in price from $10 to $35 each. I recommend we obtain the ionized smoke detector and alarm with low -battery warning circuit for $16.95 which is UL listed. Fifteen can be obtained for a 12% discount from Radio Shack and installed by our own people at a cost of approximately $225. Another item we should consider is an automatic dial unit which would monitor room temperature and loud sounds from smoke alarms. The unit would dial up to four preset numbers. -It is voice sensitized and monitors the office, checks for power failure, burglar or smoke alarm and can automatically dial four numbers, i.e., 9-1-1, City Manager, Sheriff and Fire Departments. In addition, you can call from anywhere to check on the status of the office. It could be mounted to the wall or may rest on a flat surface and is connected to the electrical system. We can obtain a unit for $219.95 less 12% discount. It is recommended that one for each floor be obtained in addition to the 15 ionized smoke detector and alarm battery operated units. Note: This would be a savings of $7,850 over the battery backup minimum system for $8,500 previously proposed. Funds are available in civic center job # 81-11OCC.30 (item 5 or 6). Staff recommends that the Council: A. APPROVE THE PURCHASE OF 15 IONIZED SMOKE DETECTOR AND ALARM UNITS AT THE COST OF APPROXIMATELY $225. B. APPROVE THE PURCHASE OF 2 DUOFONE HOME MONITOR SYSTEMS AT THE COST OF APPROXIMATELY $425. SA:lo Encl. MEMQ.RAN[XJM'_'. DATE: August 8, 1984 TO: Seth Armstead, City Manager FROM: Tom Schwab, Finance Director SUBJECT: Fire & Smoke Alarm System We have obtained several quotes for battery operated fire and smoke alarm systems. The individual units ranged in price from ten to thirty-five dollars. If we should decide to go with this concept we would need to look.at individual systems to evaluate value for price. Another item we should consider is a autodialing unit which would moniter power failure, temperature, and smoke alarms. Upon being alerted the unit would dial up to four preset numbers and give a message. The entire system could be purchased and installed by the staff for between $371.00 and $530.00 dollars depending on the smoke and fire alarms chosen. In conversation with Phil DeClerck he felt this approach would help cover areas which are currently unprotected. In reference to the autodialer he felt that even though the chance of false alarm does exist, the units rarely fail in the event of an actual fire. CLAM 0.M 6.no MW C 4 1.; Available Oct 15. 1983 C tI Control Lights and Appliances by Z one-.:. '84 Ryewer iFsplure,;Temperiwm,-Burgiw,andSmke Alam*­ • Automatically -Calls U�'to Four Telephone Numbers and'w-_. Its Voice Synthesizer Delivers Plain English Messages ?.,i:_,� %Lets You Call From Anywhero to Check on the Status of _� vr DUoFONE®Home Monitor. A complete home o� office "babysitter":=�` Monitors that electricity is on, that temperature is within your pre-set. -^�:�• �_ limits, detects loud sounds such -as smoke or burglar alarms —and ' up tothreeqtherconditionsjt there are disruptions, Horne Monitor phones yor i or another parl:V4*calls until message Wreceived. You:: can evert listen' to your home through built-in microphone: Staide-.. functionstime and temperature, in English, upon command: Also as an 8-number automatic phone dialer. Battery backup powers unit up-* to fifteen hours if AG fails_ Warns you in English if battery is low. :Rests on flat surface or mounts on wall, Modular connectorwith 6-fL.__;,;z >cord: Not toy coin or pasty fines. 2 xT3/+ x 8S/s'. U. L listed AC opera=. tion; Asquires slx,''Dl batteries - for R_ Pattery-Powered ,Wired Intercom M495 Cable e for Desktop or Wall Mountlng,7jM. as cam ra Idea or U1110, CIO we motorhomes and boats: Remote can l*_& ystem signal Master even when s W "off". 13/4x 31/,6 x 41/s" Requires 9V P' h7 battery. Long -Distance Remote Controls Call Home or Office From Any -Phone 4-Station, Battery -Powered Wired Intercom And Tum Lamps and Appliances On-Offf Save Time and Steps With Set of 4 The Push of a Button 495 a Give Your Home a "Lived In" Look While You're Away e Light, Cool or Heat Your Home Before You Arrive Plug 'n Power Telephone Remote Control System. Another Radio Shack breakthrough! Now you can phone from anywhere and turn on most 120VAC electric space heaters, window air condi- tioners and fans, start dinner in a microwave oven —even activate=Moog lights, a TV or a radio to discourage prowlers! Compact Remote Transmitter sends commands over the phone to is Remote Control Center, which plugs in standard telephone jack A "whole house" 8 Pr your Telephone and AC outlet. The Control Center operates up to eight lights and Selector I, Wki.oh-dri -master chooses e appliances by sending a signal over your house wiring to Remote #2. #3 or standby —no other station can listen in. Press Talk -Bar on any - Control Modules (sold separately —see page 112).Control Center, remote to signal" master. Master.-,131,&x4l/sx4'lat Remotes,-*.. 131�_X I -Requires 9V battery 21/4 x 53/4x5l/21 Remote, 1114x 21/4x 5141, requires cIV battery. 3x4lfeli'With three 66-ft.-cables. -'or AC-", 43�15T adapter. 43-21 24.95 105 Radio Shack CrdUne, Ariierican Express, MasterCard and Visa Honored at Most Stores -qiz n M Most WoodInstall! _ Doors Entry/Exit b..: ;,�-w as • Ke, Pe ad On/Oft -� Ati:tnexpenaive wets io &eep safell ,.Books over the inside of any doorknob.. *: ` and sounds 'aoud. piercing alarm to. "t ow4 ost pro `t�oild, - - wem of opening or tampenng. AdjusV. shrillsoundscares intniders. r ablesensitivity..For.mood doors only: 54ax2rlax1V4'..Aequires 4-4V4i 2Wj6X1ah' Requires 9V 81ka=' "9V a]kalinebatlery�:"'95 - • Arms with SocroWT ; L Keyboard Code : , R U • Exit/Entry Delay., C • Easy to Instati i ¢Alarm protection, plus a WWr t pleasant•sounding chime r that"announces" i 6s/s x 23/a x 1 i/a' Requires - M j 9V alkaline battery = 9.95 49.422 .1 .24.95 , n ` — line battery. 49�a1 _ i=1. Hand -Held Personal Alarm for -- Wallet/Purse Personal Alarni _ = Personal Hand -Held Alarm :�.. - : Portable_ Security .s.; NEW �"- :�::� +``•.. _.- Mini" Alarm;; .?^ j;} �>J��w 1 �- Unft Clips - == 95 µ 695 Fos 8a :.. _r,"T =� 1} onto 9 ;.... -- -t Emfts Lo Piercirip: t r+ carry it With You':•: i Pull Attached Cord. - Sou wallet is nd if= .�*- To Set OOffLoud, :' Or Attach ,, ;_,. To a Door - Piercing Alarm . Removed= ;s .. * ' s• Alarm activator bar and it <. =`�, :: • �';-- wrist strap for outdoor - Card inserts into wallet or purse. N_'. .fits comfortably In your hand or pocket for go- use, plus adoor attach- : = thief attempts W remove wallet or' ' anywhere portable prolection. Or place It inside purse ment. Alarm sounds up �_ , } w ` - purse, alarm -sounds. On/off _ with cord wrapped around wrist —if purse is snatched, to one hour. Requires ' _ r _ switch. AA" two ' A•bat:, the alarm sounds as key is removed Requires 9V..- 9V alkaline- battery: �,� teries. 49.601 "Y 6.95 - alkaline battery 49.611 v+::, - . 3.95 49.610 =a= Window/Doom J^- '�=��. AC -Failure Light <=µ ro� _Night Light Personae WindowiDoorf, �• .,1- a;. " Alarm, . Po erhom® : =Y,; f' w Slide Sto , � `� :M 1595�4: P� ;- .. 95�- s`1 F - y - 'F _� jl � - r, wir as $6.29 in R_• 6 " Turns on when 59 1903 Catalog . 99.AC fails, oper- =4 ^"_ %• z° M� ,r ,gr ,c 'i"M �, ..''. Turns on automati- T- •� atas up to 90 mirr xt s ca... Install z a 11se to Halts'- x �°' sites. Battery -catty at dusk Gets Sevsrsi . ;�>} Summon Aid t Burgtarot : ,` 'ems _ - recharges auto brighter with dark- 'D ; _,{ : rx„— -> �xr� matically. Plugs ness, turns off Loud built-in alarm Inciudes� fits-ln purse or_ Prwenta opening sliding win- directly mto AC at dawn. Ideal for mounting screws andadhesive�..Al pocket. Can be heard. dowcordoors. Positionstoplor out Ietq," U.L. hails, baths..4114-x backing. Requires two "AA :_ up ro �fz-mils away arty size openin0, _ "" - s listed: �' ' ; = 1112 x 1114•. U.L. r 5.95 batteries:49-494 =-•---3.49 _ 49.600:�..•...5.95' 49.540::z: _'::; _ ...9� -�"" 61-2845..16.95 ksted. 1-2646. `��� Portable Smoke Detector and Alarm pia:'" r ��-± l _, _� . Ionization Smoke", �- _ Detector and Alarm= No ACPowerAel continuously- morytos o shriek } Bponds cjuickly to smoke or invi combustion particles sounds loud.'buitt4n;alamt�?°tiia ,.. tii16L Battery lasts itp to>aris to 1995;:� a-=: Includes 6"Volt' Battery —No A Power Requi or Homeor Tr =f�# ri't take Chances when you trave bag. Responds Auickfy to smoke and .bud, buM4n alarm. Includes adjustable 11.L listed. 49-456 ; - il: 'r IGa. Serviw and Reliabllity� combustion particles with foroasy mounting on door mac z l PENDING CITY 16 ���N�IL APPROVAL CITY OF GRAND TERRACE COUNCIL MINUTES *0 A U G 91984 SPECIAL MEETING - JULY 20, 1984 COUNCIL AGENDA ITEM & 3 A special meeting of the City Council of the City of Grand Terrace was called to order at the City Hall Bldg. 1, 22795 Barton Road, Grand Terrace, California, on July 20, 1984, at 5:47 p.m. PRESENT: Hugh J. Grant, Mayor Tony Petta, Councilman Roy W. Nix, Councilman Barbara Pfennighausen, Councilwoman Seth Armstead, City Manager George McFarlin, Attorney Myrna Erway, City Clerk ABSENT: Jim Rigley, Mayor Pro Tempore (Executed authorization on file) The meeting was opened with the Pledge of Allegiance, led by Mayor Grant. RESOLUTION NO. 84-28 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, ORNIA, RESCINDING RESOLUTION NO. 84-22 AND PROVIDING FOR THE BORROWING OF FUNDS FOR FISCAL YEAR 1984-85 AND THE ISSUANCE OF 1984-85 TAX AND REVENUE ANTICIPATION NOTES THEREFOR. George McFarlin, Bond Counsel, advised the Special Meeting was requested to consider adoption of this resolution which reflects a change in the pledge on repayment of the tax and revenue anticipation \O notes as reflected in the previous resolution, and other minor amendments. Stated the City received the best rating which can be received on these notes; commended Finance Director Tom Schwab, indicating major cities have not received as high a rating, and felt the high rating could be accredited to the financial information provided; noted the rating company also commended the City, and that receiving this high rating would have a residual effect should the City wish to take similar action in the next year or two; stated the notes are to be delivered next week; the City will be paying 7.25% and can reinvest the funds at twelve and a half or thirteen and one quarter percent. CC-84-202 otion by Councilman Petta, Second by Councilwoman Pfennighausen, ALL AYES by all present, to adopt Resolution No. 84-28. ADJOURN - The Special Meeting adjourned at 5:58 p.m. The next regular meeting will be held August 9, 1984 at 5:30 p.m. APPROVED: Mayor Page 1 - 7/20/84 Respectfully submitted, City r In n PENDING CITY COUNCIL APPROVAL CITY OF GRAND TERRACE COUNCIL MINUTES REGULAR MEETING - JULY 26, 1984 A U G 91984 COUNCIL AGENDA ITEM P13 A regular meeting of the City Council of the City of Grand Terrace was called to order at the Terrace View Elementary School, 22731 Grand Terrace Road, Grand Terrace, California, on July 26, 1984, at 5:42 p.m. PRESENT: Hugh J. Grant, Mayor Tony Petta, Councilman Roy W. Nix, Councilman (Arrived at 5:53 p.m.) Barbara Pfennighausen, Councilwoman Tom Schwab, Acting City Manager Ivan Hopkins, City Attorney Joe Kicak, City Engineer Myrna Erway, City Clerk ABSENT: Jim Rigley, Mayor Pro Tempore Seth Armstead, City Manager The meeting was opened with invocation by Reverend Bryce Pelren, Inland Church of the Nazarene, Colton, followed by the Pledge of Allegiance, led by Councilwoman Pfennighausen. ITEM ADDED TO THE AGENDA - Item 9 - Closed Session CIVIC CENTER CONSTRUCTION Architect Field Reports No. 23 & No. 25 and a memorandum dated July 16, 1984, summarizing the Civic Center Construction meeting of July 11, 1984, were provided. Fire Alarm Proposal - Architect Larry Wolff distributed copies of a proposal dated u y 18, 1984, from Maveric Construction, Inc., for a fire alarm and smoke detection system for the Civic Center, which would not require a monthly service charge, as requested by Staff. Three alternate proposals were outlined. Alternate No. 1 would provide minimum fire protection using bells and fire panel with pull station; would be directed at the first floor only and would not include battery backup or zone modules at a cost of $7,158.33. Alternate No. 2 would provide the same protection, but would have battery backup and zone modules for a cost of $8,557.65. Alternate No. 3 would provide fire protection as requested by the California Department of Forestry; would provide full protection of the entire building using heat and smoke detectors, pull stations, zone modules, and a battery backup for both the first and second floors, for a cost of $17,604.74. Requested an early decision since installation of the system would be required prior to completion of the framing. Advised Page 1 - 7/26/84 that a fire alarm and smoke detection system is not required by any of the codes. Councilman Nix arrived at 5:53 p.m. In discussion, Council requested alternative bids if delaying the decision until August 9 would not jeopardize the project. Acting City Manager Tom Schwab indicated Staff could get bids from Federal Alarm if desired. Mr. Wolff felt Federal Alarm could bid the project through the general contractor; felt a decision could be delayed until August 9. Final determination on this item was deferred to the meeting of August 9. SCE Daylighting Program - Architect Larry Wolff stated the Edison Company's initial presentation did not include the estimated cost for the installation of the automatic switching. The contractor's cost for providing this will be $5,776 and will extend the time period to amortize the City's initial investment from eight months to 3-1/2 years. Recommended approval. CC-84-203 Motion by Councilman Nix, Second by Councilwoman Pfennighausen, ALL AYES by all present, to approve the additional expenditure of $5,776 as the contractor's cost to install the automatic switching for the SCE Energy Day1' kiting Program. ouncil Dais Plaques Architect Larry Wolff stated, as directed, tlor�� _ quotations were obtained to provide plaques for the Council Dais; nine plaques and 36 interchangeable inserts can be provided by Mathews Signage Systems, the contractor providing the signage for other areas in the Civic Center, for a total price of $675, or $75 per plaque, which includes the contractor's profit and overhead of 15 percent. Council took no action on this matter; indicated the plaques could be 15, purchased and installed by Staff at a later date, since the plaques were not included in the original plans and specifications. Mayor Grant stated he does not want to use the present plaques in the new Civic Center. MINUTES (6/28/84) (7/9/84) CC-84-204 Motion by Councilwoman Pfennighausen, Second by Councilman Nix, ALL AYES by all present, to approve the Minutes of June 28, 1984, with the last paragraph on page six to be amended regarding the cost of a permit fee. CC-84-205 Motion by Mayor Grant, Second by Councilwoman Pfennighausen, ALL AYES by all present, to approve the Minutes of July 9, 1984, as presented. CONSENT CALENDAR Check Register No. 072684-B was removed for discussion. Page 2 - 7/26/84 n M CC-8 06 Motion by Councilman Nix, Second by Councilman Petta, ALL AYES by all present, to approve the following items on the Consent Calendar: A - Check Register No. 072684-A; B - RESOLUTION NO. 84-29 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND E REQUESTING REDESIGNATION OF RIVERSIDE COUNTY p AND SAN BERNARDINO COUNTY TO ATTAINMENT AREAS FOR FEDERAL AMBIENT AIR QUALITY STANDARD FOR NITROGEN DIXIDE. CHECK REGISTER NO. 072684-B CC-84-207 Following clarification of Warrant No. P-4029 for $18.50, Motion by Councilwoman Pfennighausen, Second by Councilman Petta, ALL AYES by all present, to approve Check Register No. 072684-B as presented. SENIOR CITIZEN PROGRAM Doug Erway requested Council participation in forming a non-profit organization which would be a service organization with a community -wide Board of Directors to provide a Senior Citizen Program in Grand Terrace. Stated he met with Mr. Jim Curtis of the County Office on Aging, who offered assistance in developing such a program; quoted statistics provided by Mr. Curtis on the senior citizens presently living in the City; stated senior citizens need a strong association network of friends and need to be actively involved for a happier and more productive life. Noted his July 17 letter included enclosures outlining various proposed activities. Requested City involvement for coordination with the County Office on Aging and other items. Requested that a Staff member be assigned to work with him to meet with Mr. Curtis regarding the feasibility of establishing such a program in the City. Councilman Nix commended Mr. Erway on the proposal; feels there is need for such a program; noted that a community -wide board of directors is being recommended; questioned if there are specific recommendations for implementation. Mr. Erway recommended that a Staff member be appointed to meet with him and Mr. Curtis; that all community organizations and churches be contacted and requested to assign a representative to work on this program. Also recommended that a Council Member be appointed to work with the group, and that any legal aspects be reviewed by the City Attorney. Council voiced support of the proposed program; recommended appointing gyp, the Community Services Director to work with Mr. Erway and to utilize �5 People Helpers; referred the matter to the City Manager for further action. CITY MAPS Doug Erway, President Elect of the Chamber of Commerce, advised the lG d Chamber is presently updating City maps; questioned whether the City would desire to have the maps mailed to all residents. Council Page 3 - 7/26/84 M concurred that the maps should not be mailed to all residents; recommended that notices be sent to all residents when new City maps are available and the locations where they can be obtained. Recess was called at 6:55 p.m. and reconvened at 7:15 p.m. with all me— m5ers present except Councilman Rigley. PROPOSED MASTER PLAN - CANAL/BARTON ROAD/MT VERNON AREA Planning Director Kicak advised that Al Trevino and USA Properties contacted all property owners in the subject area and discussed the proposed master plan, with those property owners responding being receptive. No negative responses were received. Stated the major objective in presenting this item at this time is to determine whether or not the two crossings proposed across Gage Canal would be acceptable to Council so that negotiations can be conducted for the crossings and other items which may be required for this plan; this does not preclude processing approval of the project through the Planning Commission. Mr. Al Trevino stated that he and USA Properties have collectively studied the problems of planning, engineering, aesthetics, and landscaping in an effort to resolve the issues so that uniform, incremental development can proceed according to a proposed master plan. One of the major problems for the area is to get utility service to the properties due to Gage Canal; in preparing the proposed master plan, tried to find solutions to the entire area which would maximize the use of the land, create minimum crossings over Gage Canal, and minimize traffic problems on Mt. Vernon. The access proposed would be two crossings on Canal Street and three or four entrances onto Mt. Vernon. The crossings will handle densities up to 25 units per acre. The proposed Gage Canal crossings will also solve drainage and water problems. If an agreement is reached on entrances, coordinated landscaping, walls, and entrances can be provided. Recommended using park fees to improve the entrance gateway to the City; stated they would take the responsibility for the design, and if it could be coordinated, development and supervision of construction of the park. Estimated it would cost $160,000 for full improvement, which could be done incrementally as development occurs; major trees could be planted, irrigation could be installed, then other facilities could be added as development occurs. The development is proposed to accommodate all citizens; playground areas will be included, and a community garden is proposed. Requested approval of the proposed master plan in concept, which would provide a guide for other projects which might be submitted over the next few years in that area. Councilman Nix noted that Staff was requested to coordinate planning for the Gage Canal access; voiced appreciation that a developer was willing to provide a professional plan which is not pre-empting the planning process, but is providing the necessary information for utility services and access in a coordinated manner. Page 4 - 7/26/84 Mr. Trevino stated if planning was not coordinated, there could be an entrance to Mt. Vernon every 100 feet; feels it is very important to also accept the entrances along Mt. Vernon for safety; feels coordinated landscaping is also critical; was questioned and indicated they would not maintain the area to be landscaped as a park for the City; has discussed this proposal and received concurrence from the Community Services Director. Is aware this project will have to go through the planning process for approval, but is requesting conceptual approval of the crossings across Gage Canal, the entrances to Mt. Vernon, the streetscape, and the use of park fees for development of a gateway park. CC-84-208 Motion by Councilman Nix, Second by Councilman Petta, ALL AYES by all present, to approve the plan as proposed by Al Trevino, in concept only, so that the formal planning process can proceed along a master plan, and to direct the City Engineer to initiate negotiations with the City of Riverside relative to the Gage Canal involvement in this process. Councilman Petta stated one of the property owners in that area suggested also negotiating a bicycle crossing over Gage Canal. Mr. Trevino recommended landscaping within the Gage Canal right-of-way in addition to a a bike trail. Councilman Petta requested that Mr. Kicak include these items in the negotiations. PLANNING COMMISSION REPORT The August 6 Planning Commission Agenda was provided. Planning Director Kicak advised a public hearing on the zone changes throughout the City to bring all properties into conformance with the General Plan will be held at the Planning Commission on August 6; the first reading of the Zone Change Ordinance is proposed for the August 9 City Council meeting, with second reading and public hearing to be held August 23. CITY MANAGER REPORT Acting City Manager Tom Schwab reported that in FY 1983-84 the City received 96% or $2,463,031 of the estimated revenue of $2,570,644; 73% of the budgeted expenditures was actually spent, largely due to the Barton Road Project not starting; the City's fund equity increased $174,145. HISTORICAL & CULTURAL ACTIVITIES COMMITTEE The Minutes of July 2, 1984, were provided. CRIME PREVENTION COMMITTEE The Minutes of June 18, 1984, were provided. Page 5 - 7/26/84 n LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE Acting City Manager Schwab advised the League of California Cities Annual Conference will be held in Anaheim September 23-26. Requested indication of the Council Members who plan to attend and that Council designate a voting delegate and a voting alternate for the conference. Mayor Grant, Councilman Petta, and Councilman Nix indicated a desire to attend the conference. CC-84-209 Motion by Councilman Nix, Second by Councilman Petta, ALL AYES by all present, to Tem Rigley designate Mayor Grant as as the volting alternate the voting delegate and Mayor Pro for the annual conference. CITY COUNCIL REPORTS Councilwoman Pfennighausen reported the following: (1) Attended the Olympic Torch Bearing Ceremony and reception in Ontario;(2) Attended the Board of Supervisor's meeting on July 23, regarding budget approval to provide funding for the City's library; action on that item was deferred to July 30; (3) Is preparing for distribution to Council a report on the League of Cities' Mayors and Councilmembers Forum, which she attended in Monterey on July 11-13. Councilman Nix reported the following: (1) Attended the Olympic Torch Baring Ceremony and reception on July 23; (2) Questioned the feasibility of including property owners on the other side of Canal in the City's curb and gutter installation improvement project, since interest has been expressed in participating; (3) Advised that Barbara Poling resigned as Principal of Terrace Hills Junior High School; recommended appropriate recognition. Mayor Grant left the Council Chambers at 8:05 p.m. and returned at 8:08 P.M. Councilman Petta reported the following: (1) Stated a citizen had inquired w et er there is a way to stop receiving junk mail. Attorney Hopkins stated a request can be made through the post office that junk mail not be delivered; the problem is determining what is junk mail. (2) Attended an Olympic Torch Ceremony with Mayor Grant in Los Angeles on July 21; (3) Attended the Mayors and Councilmembers Executive Forum in Montery July 11-13; reported there are two State organizations that are offering to visit and assist cities in economic development - HUD Economic Development Administration and California Association of Economic Development; felt it would be worthwhile to subscribe to the California Association of Economic Development. Mayor Grant reported the following: (1) Attended the Olympic Torch Baring eremony in Los Angeles with Councilman Petta; (2) Welcomed 18 Japanese college students, sponsored by Pacific American Institute, at the Korean Seventh Day Adventist Church; (3) Attended the East Valley Transit Service Authority meeting, the Omnitrans Board meeting, and the SANBAG meeting on July 10; (4) Attended the LAFC meeting as an Page 6 - 7/26/84 alternate on July 11; (5) The San Bernardino County Fair Gourmayor's contest has been replaced by a chili cookoff; questioned if anyone would be interested in representing Grand Terrace at that event; received confirmation that a City flag had been sent to the San Bernardino County Fair; (6) A Civic Center Dedication Committee meeting will be held Tuesday, August 7, at 10:00 a.m. in the Community Services Office; (7) Received correspondence from a citizen indicating she felt the lifeguards at the Terrace Hills swimming pool were inadequate; a copy of the letter was forwarded to the Superintendent of Colton Joint Unified School District. Closed Session - The regular meeting adjourned to a closed session at p.m. with City Attorney Hopkins present. Reconvene - The regular meeting reconvened at 8:45 p.m. with all members rs present except Councilman Rigley. Mayor Grant announced that Council met in closed session to discuss personnel relations with no decisions being made. Adjourn - The regular meeting adjourned at 8:48 p.m. The next regular mee ing will be held August 9, 1984, at 5:30 p.m. Respectfully submitted, Ci ty C1 r c APPROVED: Mayor Page 7 - 7/26/84 CHECK REGISTER NO. 080984 AUG 9 i984 Wd GRAND TERRACE p�►C�L PPpgO PAGE NO. 1 COUNCIL AGENDA ITEM # c�/j' DEMAND/WARRANT REGISTER NO. DATE 08/09/84 ICHER PAYEE DETAIL OF DEMANDS PRESENTED WARRANT CHECK WRITTEN Y0. DESCRIPTION ACCOUNT CHG'D INV NO. AMOUNT NO AMOUNT AT&T INFORMATION SYSTEMS PHONE RENTAL JULY 1984 10-4190-235 229.73 L2386 229.73 aSTANCHURY BOTTLED 'WATER 30TTLED AATER,FINANCE 0-4190-238 9.00 20TTLED AATF_R, C/M U-4190-238 9.00 2387 18.00 AUER DIV/'NHITTAKER CORP. TRAFFIC AARKING MATERIAL 16-5900-220 L0053 939.42 L2388 90.42 - ENNETH CORY,STATE CONTROLLE FEE/CONFORMATION FOR AUDI 0-4140-250 70.00 D4033 70.00 ULTON UNIFIED SCHOOL DISTRI SQUARE DANCE 6/84 10-443C-242 60.00 12389 60.00 UPY LINE COP.P. 4ENT COPIER,7/94,FINANCE 0-4190-240 28927 156.17 RENT COPIER,7/84,C/M 10-4190-240 29270 524.70 12390 680.87 ANIEL'S LANDSCAPING SERVICE_ REPAIR RAINSIRD,PARK 0-4430-245 364.00 PARK MAINT.7/84 0-4430-245 750.00 dAlNT.BART.TRIANGLE 7/84 0-4430-245 179.00 12391 105.001 I ARCY PRINTING CO. UTILITY 3ILLING FORMS L-4572-210 L803 948.91 DISCUUNT INVOICE 1803 1-4572-210 1803 9.49- 2392 939.42I cFERRED COMPENSATION PLAN � DEF.COMP.P/R END.7/13/84 0-2164-000 649.00 DEF.COOP.P/R END.7/13/84 0-2170-000 78.22 DEF.COMP.P/R END.7/13/84 0-4120-139 598.85 DEF.COMP.p/4 END.7/13/84 0-4125-139 404.10 i DEF.CONP.P/R EWD.7/13/84 0-4140-139 489.10 GRANO TERRACE PAGE NO. DEMAND/WARRANT REGISTER NO. 85-014 DATE 08/09/84 CHER PAYEE DETAIL OF DEMANDS PRESENTED WARRANT CHECK WRITTEN 10. DESCRIPTION ACCOUNTCHG'D INV NO. AMOUNT NO. AMOUNT DEF.CO;NiP.P/R END.7/13/84 10-4180-139 448.28 DEF.COHP.P/R END.7/13/84 21-4572-139 121.81 P4040 2789.36 x ErtPLOYEES' RETTREtAENT FUND RETIRE.P/R END.7/13/84 10-2167-000 35.66 RETIRE.P/R E;,jD.7/13/84 10-4120-140 283.27 RETIRE.P/R END.7/13/84 10-4125-140 276.84 RETIRE.P/R END.7/13/64 1U-4140-140 335.09 RETIRE.P/R EN0.7/13/84 10-4180-140 307.11 RETIRE.P/R EivO.7/13/84 21-4572-140 83.45 P4039 1321.42 EkiPLOYMEvT DEVELOPMENT DEPT. DEPOSIT 21v10 ;QUARTER 1984 10-21b2-000 226.49 DEPOSIT 2NO QUARTER 1984 10-2163-000 102.20 DEPOSIT 2ND QUARTER 1984 10-4120-141 180.59 DEPOSIT 2ND QUARTER 1984 10-4125-141 356.29 DEPOSIT 2NO QUARTER 1984 1U-4140-141 712.23 DEPOSIT 2NO QUARTER.1984 10-4180-141 264.0U DEPOSIT 2ND QUARTER 1984 13-4430-141 38.52 DEPOSIT 21ND QUARTER 1Q64 21-4572-141 150.39 P4U41 205C.71 ALEXANOER GRANT & COMPANY UPS CHARGE,COIAP.PRINTGUT 1U-4140-210 U9039 E.U3 CO"'P.SVC3.7/64 10-4140-255 08039 1140.00 UPS CHARGE_,CJMP.PRI^ITOUT321-4572-210 G8039 6.04 CO,iP.SVCS.7/84 21-4572-255 OBU39 240.00 12393 1392.07 HtRTZ EQUIP-"Ej!T RENTAL REFIT DUMP TPUCK,TREE TRIYIO-4180-240 44b569 155.49 12394 155.49 IPS SERVICES INCORPORATED I STREET SNF_EP. 7/10/84 18-4909-255 4,170 319.54 j STREET. S:NEEP 7/17/84 18-49OP-255 4891 270.38 12395 589.92! I INTER„ATIOIN:L CITY MAN!AGEMEP ! SMALL CITIESBCOUNTIES-PUE10-4120-210 28.50 1239E 28.50 I I GRAND TERRACE too 11111110 PAGE NO. DEMAND/WARRANT REGISTER NO. 85-014 DATE 08/09/84 UCHER N0. PAYEE DETAIL OF DEMANDS PRESENTED WARRANT CHECK WRITTEN DESCRIPTION ACCOUNT CHG'D INV NO. AMOUNT NO. AMOUNT LEAGUE OF CALIFORNIA CITIES REG.L.C.C, 8/17,PETTA 10-4110-270 15.00 REG.L.C.C.8/17,ARMSTEAD 10-4120-270 15.00 P4036 30.00 MICHAEL LUNA USE OF TRUCK 6/84 10-4160-240 121.03 12397 121.03 PACIFIC BELL PHONE C/H 7/14/84 10-4190-235 629.41 COMP.PHONE,7/14/84 21-4572-235 23.33 12398 652.74 STEVE PANOZA CONSTRUCTORS RAISE MA;JHGLE COVERS, 18-4920-600 84049 600.00 12399 600.00 a LA CROSSE & BART.SIGNAL HARRIS & PEARCE 10% RETENTION' 10-2100-000 1799.24 404-C 1798.24 a COMMUNITY CENTER RESTROOMS BARBARA PFFNNIGHAUSEN L.C.C.MAYOR/COUNCIL 7/10,10-4110-270 39.30 12400 35.30 PEOPLE HELPERS INC REC.SVCS. 7/1-7/15/84 1U-4430-250 2516.2b 12401 2516.26 VIC PFENNIGHAUSEN SUPPLIES FOP E.O.C.(GE,,,E,;lU-4808-246 30.00 P4036 30.00 PITOEY 30,4ES POST.,'JETER RENT 9/1-11/3010-4190-240 914567 31.40 POST.,'AETER RENT 9/1-11/3U21-4572-240 914567 31.41 12402 62.81 SAN BONO CO CE`JTRAL CR UNI0% . EMP.GED.P/R ENIO.7/13/84 1G-2165-000 1724.99 4037 1789.89 SAN RERNARDINO,AUDITOR/COTTR PARK CITES,6/30/84,CJFTCF10-2200-000 93.00 12403 93.OU 140 GRAND TERRACE DEMAND/WARRANT REGISTER NO. 85-014 PAYEE 'HER DETAIL OF DEMANDS PRESENTED 0' DESCRIPTION ACCOUNT CHG'D INV NO. AMOUNT 5AN BERNARDINOrCOUNTY OF ANIMAL CONTROL 83/84 10-2100-000 SECURITY PACIFIC IIAT'L BANK FEO.P/R DEPOSIT JULY 198410-2161-000 SIERRA NHOLESALE HARDWARE, Iv THRESHOLU,RESTROOM -PARK 10-4u30-245 SO. CALIF. EDISON COMPANY ELEC.C/H 7/12/84 10-4190-238 ELEC.SPRINKLERS,PARK.7/1 10-4430-238 BALL PARK LIGHTS 7/12/84 10-4u30-238 ELEC.BART/PALM 7/12/84 16-4510-238 ELEC.SIGNALS (3),7/12/84 1b-4510-238 SO. CALIF. EDISON COMPANY LIGHTS (2),PARKr7/9/84 10-4430-238 ST.LIGHTS 5/1-6/30/R4 1b-2100-000 ELEC.SIGNAL (1) 7/9/84 1b-4510-238 TmE SUN PUBLIC NOTICE,F/Y BUDGET 10-4125-230 TRI CITY SIGNS CITY DECALS (100) 10-4190-220 ZA%IPESE & DE BENEDET RENT C/H JULY&AUG.1084 10-4190-242 THOAAS BLAKE N.14.D.REFU,^-jD,2LAKE 21-3114-000 33-762 12333.00 2785.11 ?4184 24.99 34q.'. 15.1 231. 10.1 281.1 PAGE NO. 4 DATE 08/09/84 WARRANT CHECK WRITTEN I. AMOUNT 12404 12333.00 P4043 278E.11 124051 24.99 12406 24.87 41'+9.06 89.23 P4035 6799 7.57 12407 273.46 1240E 1250.00 12405 25.00 ;P4039' 88E.10 4263.18 7.57 273.48 1250.Ou 2`_.00, GRAND TERRACE PAGENO. 5 DEMAND/WARRANT REGISTER NO. 85-014 DATE 08/09/64 PAYEE DETAIL OF DEMANDS PRESENTED WARRANT CHECK WRITTEN VCHER O DESCRIPTION ACCOUNTCHG'D INV NO. AMOUNT NO AMOUNT CAPITAL GAINS CAPITAL GAINS SUBSCRIPTIOIO-4140-210 3q.00 12410 39.00 REDLANDS FINANCIAL SERVICE q.4.0.REFI!AIO,REDLANDS FIA21-3114-000 15.61 12411 15.61 PAYROLL PAYROLL ENUING 7/13/84 10-2161-000 1446.95- PAYROLL ENDING 7/13/84 10-2162-000 249.29- PAYROLL ENDING 7/13/84 10-2163-000 94.00- PAYROLL ENDING 7/13/84 10-2164-000 644.00- PAYROLL ENDING 7/13/84 10-2165-000 1789.99- PAYROLL ENDING 7/13/84 10-2167-000 35.66- PAYPOLL ENDING 7/13/84 10-2170-000 78.22- PAYROLL ENDING 7/13/84 10-2171-000 .00- PAYROLL ENDING 7/13/84 10-4110-120 750.00 PAYROLL ENDING 7/13/84 10-4120-110 3308.50 PAYROLL ENDING 7/13/84 10-4125-110 2232.60 PAYROLL ENDING 7/13/84 10-4140-110 2702.25 PAYROLL ENDING 7/13/84 10-4180-110 1346.36 PAYROLL ENDING 7/13/84 10-4180-110 1130.32 PAYROLL ENDING 7/13/84 21-4572-110 h72.99 0 7800.01 r GRAND TERRACE PAGE NO. 6 DEMAND/WARRANT REGISTER NO. 85-014 DATE 08/09/84 PAYEE WARRANT CHECK CHER WRITTEN DETAIL OF DEMANDS PRESENTED J0' ACCOUNT CHG'D INV NO. AMOUNT NO. AMOUNT DESCRIPTION BITTEN 25239.31 REPAID 24752.g2 ACCRUED .00 TOTAL 49992.23 RECAP BY FUND . FUND 10 FUND 13 FUND 16 FU'iD 18 FUND 21 RE -PAID WRITTEN 19422.45 21562.84 38.52 .00 4238.31 1230.74 .00 1189.92 1053.64 1255.81 I CERTIFY THAT, TO THE BEST OF M KNOWLEDGE, THE A ORELIS ED CHECKS FOR )AYMENr OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EX ENDIT RES FOR THE OPERATION OF THE CITY. THOMAS SCHWAB FINANCE DIRECTOR 0 SZ;AFF C R A ITEMS ( ) COUNCIL ITEM (XX) MEETING DATE: August 9, 1984 AGENDA ITEM NO. q- 6 SUBJECT: Reconstruction of Barton Road and La Crosse and the Installation of the traffic signals. FUNDING REQUIRED NO FUNDING REQUIRED X As a result of the reconstruction of Barton Road and La Crosse and the installation of the traffic signals, two (2) sanitary sewer manholes within the construction area required adjustment to grade after the completion of the construction. The cost for that work is covered by State of California Department of Transportation, Cal -Trans through an agreement #7518 approved by the City Council in May of 1983. The agreement indicated that the estimated cost would be approximately $1,000.00. The work has been completed through a request of three (3) proposals and the issuance of a Purchase Order to the lowest responsible bidder. The total cost for the completed work is $600.00 and a final Engineering costs, including the request for the proposal, inspection and the administration of this contract through Cal -Trans is estimated not to exceed $100.00. To claim the costs of this project from Cal -Trans and the fact that the work has already been completed, Notice of Completion should be filed. STAFF RECOMMENDS THAT: THE CITY COUNCIL AUTHORIZE THE CITY CLERK TO FILE A NOTICE OF COMPLETION ON THIS PROJECT. JK/lh Recording Reqted By: City of Grand Terrace When Recorded Mail, To: CITY CLERK City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92324 PENDING CITY COUNCIL APPROVAL Space above this line for Recorder's use NOTICE OF COMPLETION Project title or description of work: Date of completion: August 9, 1984 Name of owner: City of Grand Terrace Utilities Agreement No. 7518 08-SBd-215(194)-1.3 Relocation of 2 manholes at Barton Road Ramps pursuant to Section 703 of the Streets & Highways Code. (GTC83-14) Interest or estate of owner: Public Right -of -Way Address of owner: 22795 Barton Road Name of contractor: State of California Dept. of Transportation Street address or legal description of site: Barton Road Off Ramps Dated: STATE OF CALIFORNIA ) COUNTY OF SAN BERNARDINO) ss. CITY OF GRAND TERRACE ) Owner: CITY OF GRAND TERRACE By Mayor I am the City Clerk of the City of Grand Terrace, the public entity which executed the foregoing notice, and on whose behalf I make this verification: I have read said notice, know its contents, and the same is true. I certify under penalty of perjury that the foregoing is true and correct. City Clerk This day of , 19 . SJA� Date: 8/7/84 C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: AUGUST 9, 1984 AGENDA ITEM NO- 6J - ADD -ON SUBJECT: GRAND TERRACE LIBRARY FUNDING REQUEST FUNDING IS REQUIRED FUNDING IS NOT REQUIRED X The staff was informed on July 30, 1984 by Supervisor Barbara Riordan that the County will consider the augumentation of GSA County library fund request (823-104) for FY 84/85. See Enclosure #5, priority 1 of 4 in the amount of $63,612, for FY 84/85 "DESCRIPTION AND JUSTIFICATION." The City of Grand Terrace has under construction the library facility in its new civic center complex. The facility of approximately 3500 square feet in size was agreed to be staffed and supplied by the County library (see Enclosure #5). San Bernardino County has received funds from the State to implement their library funds and they have a budget of $1,300,000. Barbara Anderson, County Librarian, and Barbara Riordan, said they would support this project. The Council was furnished a Grand Terrace library status on June 22, 1984. See Enclosure #1 together with a letter sent to Councilwoman Barbara Pfennighausen on April 25, 1984, Enclosure #2. Also see Enclosure #4 letter of April 24, 1984 from Albert R. Reid, Administrator General Services Agency, to the City Manager, and my memo (Enclosure #3) to the City Council on April 25, 1984, Subject: County Library Status Update. Staff recommends that the Council: A. CONSIDER SENDING A LETTER TO THE COUNTY BOARD OF SUPERVISORS AND ALSO SUGGEST THAT COUNCIL HAVE STAFF CONTACT THE CHAMBER OF COMMERCE, SENIOR CITIZEN GROUP (DOUG ERWAY), PARENTS TEACHERS ASSOCIATION (PTA), GRAND TERRACE WOMEN'S CLUB AND THE HISTORICAL AND CULTURAL COMMITTEE TO FORWARD LETTERS REQUESTING FUNDING SUPPORT IN AT LEAST THE AMOUNT OUTLINED ($63,612) BY GSA COUNTY LIBRARY BUDGET UNIT 823-104 FOR FY 84-85. SA: Io Encl. PROPOSED LETTER August 9, 1984 The Honorable Cal McElwain, Chairman Board of Supervisors COUNTY OF SAN BERNARDINO County Civic Building 175 West Fifth St., Second Floor San Bernardino, CA 92415 Dear Mr. McElwain: SUBJECT: GRAND TERRACE LIBRARY FUNDING FOR FY 84/85 AUGUMENTED BUDGET The City of Grand Terrace is building a facility for libary use in its new civic center complex. This library facility will be approximately 3500 square feet in size and, the County representatives in past meetings with County staff and Supervisor McKenna had agreed to equip and man the library upon completion. Completion is scheduled for December 1, 1984. This Council and citizens are respectfully requesting your continued support and approval of at least the appropriation of $63,612 as outlined at GSA County libray budget unit 823-104. This facility will be of great service to our schools, businesses, and citizens for historical, educational, and cultural purposes. Respectfully yours, Hugh J. Grant Mayor HJG:SA:lo cc: Barbara Cram Riordan John Joyner Robert Townsend Robert L. Hammock 6 MEMORANDUM June22, 1984 TO: Honorable Mayor and City Council FROM: Seth Armstead City Manager SUBJECT: GRAND TERRACE LIBRARY STATUS On April 24, 1984 and again on May 3. 1984 I met with Mr. Albert Reid Administrator GSA and discussed a policy item submittal ahich was stto ge0n included in the proposed County Budget for the County library January 13, 1984 and again on April 13, 1984 there was a meeting between Grand Terrace Mayor, staff and County of San Bernardino Supervisor David McKenna and CAO librarian and GSA Director Littlefield. The meeting was held to solidify agreement between Grand Terrace and San Bernardino County for the construction and operation of the branch library and to qualify the library for participation within the amounts of the $1 milliontax the increment allocations for "regional" projects. The County provided City with a letter of agreement which indicated its desire and consent to construct the library branch space of 3500 square feet to house the library facility. Further that the County would pay the salaries of the personnel to staff the library through pass -through tax increment and property tax agumentation library funds which no longer go to the school system and the County would furnish all books and materials for the library. This letter and agreement was furnished for the April 14, 1983 City Council meeting. It should be noted that the County objects to payment of rent since they are providing the area tax increment for construction. On April 24, 1984 Mr. Reid agreed to furnish policy item submittal which is included in County budget for the county library system. That is budget unit #GSA County Library 823-104hpriority 1for thean appb�aryation branchfin6the12 with a budget staff of 2.3 for toperation City of Grand Terrace. See policy Item FY 84 attachment. Again on May 3, Councilman Tony Petta, City Manager Seth Armstead and Administrative Assistant Tom Coyle met with Mr. Al Reid, San Bernardino County GSA Administrator and his staff and they agreed to furnish any revised schedule on the hearing for the library budget which is now scheduled before the Board of Supervisors Monday, June 25, and the last hearing Monday, July 2. Recommend that the City Council and staff give close attention to this item and monitor it through the County political and budget system to assure that the operation the libary furnished withnch books,lbe materials,ted on furniture, schedule for December, , and manned properly. ** Please keep June 26 and July 2 at 10:00 a.m., open on your calendar to testify before the Board of Supervisorsso that this can be attained. This will be heard under GSA portion. SA:ac ENCLOSURE #1 ** of I T IYlum J r I LG COUNTY'OF • ff� _�-}_� BOARD Or SUPERVISORS S AN BERM=DI O John lnrner chi McEiwa,n.chm"man Se-coneOanKt ROBERT B. RIGNEY `\`.... 7nroDsr.Kt V Rote a Cram nsen n . Administrative Officer � RounO Townuna..... ... fo,,,rnOrzrret Roper, l Hammock ... ..... ... frltn Orsr.Kt COUNTY ADMINISTRATIVE OFFICE County Civic Building - East 157 West Fifth Street San Bernardino, CA 9241S (714) 3E32018 April 2S, 1984 The Honorable Barbara Pfennighausen Councilwoman, City of Grand Terrace 2279S Barton Road Grand Terrace, CA 92324 Dear Councilwoman Pfennighausen: Supervisor Barbara Riordan has asked that I contact you regarding the status of a County Library in Grand Terrace. I regret that I could not contact you by telephone, but hope that this letter will answer any questions you or the other members of —the City Council -right have. At the beginning of the construction time, the agreement between the City, Supervisor David McKenna and this office was that the County could make no commitment at that particular time but would consider whether it was feasible to finance the operation of a Library when the facility was completed. The City could take the risk of building a Library at that time for their use as deemed best from a business and governmental service point of view. tine understand that the Library will row be completed by December, and we have included within the Library's budget a policy item :or the Scard of Supervisors of 6S, U00, w ich would fund the staff and certain internal in.;.rove: eats such as shelving which i-:ould be necessary for a six-rlonth period. This is a policy item because there F is no money in the current Library budget for this item, and it would require the Beard to appropriate General Fund monies in addition to Library monies in order to open up a Library in Grand Terrace. In addition, at that time there would need to be an understanding as to what the costs would be for the County to occupy that space, as this has never been discussed in detail with the City staff. "'ie �i'st �e-ri.^ or. '`le Lid vary bul%;et is schc?.1c-d before the .. ng Board of Su:ervisc-rs on June 2S, and the last hearing involy;ng Library District funds is scheduled for July 2. `,Iou r,ay wish to atte:,d those hearings and ri�:t••e 1.novn the wishes of Grand Terrace. RECEIVED • o► (,; T f OF GT ' `0 T --- FRR1,C ENCLOSURE #2 The Honorable Barb .ra Pfennighausen Councilwoman, CityWf Grand Terrace r� April 2S, 1984 Page Tvw Because the Library is basically a special district rather than a County department, there is also the possibility of using district Augmentation Funds for a portion of its funding. Those hearings are scheduled for July or August, depending upon the determination of the assessed valuation of the County special districts. The Library generally makes a presentation in favor of additional Augmentation Funds at these hearings in competition with fire districts and park districts, and you may wish to attend those as well. If you need any additional information, please do not hesitate to call or write. Fours very truly, ROBERT B. RIGA County Adninistr t 17 Officer RBR:11 cc: The Honorable Barbara Cram Riordan Supervisor, Third District VMr. Seth Armstead, City ?tanager City of Grand Terrace '✓; �'.� Jer t R. Reid, Aa-ministra`_Or General Services Agency Ms. Barbara Anderson County Librarian 4 , i = r- n MEMORANDUM n TO: Honorable Mayor and City Council * * FOR YOUR INFORMATION FROM: Seth Armstead City Manager SUBJECT: COUNTY LIBRARY STATUS UPDATE April 25, 1984 After my discussion with County Administative Officer Bob Rigney, Mr. Al Reid, Administrator of General Services Agency, called me on April 25, 1984, and informed me that a policy item for budget unit GSA County Library 823-104, priority 1 of 4, was submitted to the San Bernardino County Board of Supervisors for approval as an increase for Fiscal Year 84/85 beginning January 1985. Copy is attached. I met with fir. Reid and gave him a copy of our construction schedule which confirms that if everything goes as planned the civic center should be completed by December 1 and the library should be manned eouipped with shelving, furniture, and 2.3 people to staff a 3500 square foot County library. Mr. Reid said that he understood there was a prior understanding between the City and the County, and that the County was assuming that the City will provide the facility rent-free to the County. Further, that the County will equip and man the library and pay for the utilities. The County feels this is fair as they feel they are contributing tax increment for the construction. You should note that this action was initiated through two sources: Conversations between Bob Rigney and Seth Armstead, and a meeting between Councilwoman Barbara Pfennighausen and Supervisor Barbara Piordan. I feel that Council and staff attention should be given to this item and it should be monitored through the County budget and political system to assure that at least the attached action is followed through to completion. In prior meetings with the previous Supervisor Dave McKenna, Grand Terrace was informed that these attached items would take place --I am sure the Grand Terrace Council and staff would not proceed with construction of the library if we did not have the ability to equip and ran it. SA: Io Encl. ENCLOSURE #3 +r' _GENERAL SERVICES ARENCY 777 East Rialto Avenue • San Bernardino, CA 92415 • (714) 383.3415 April 24, 1984 Seth Armstead City Manager City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92324 Dear Seth: 7, �u►►- ( .T; COUNTY OF SAN BERNARDINO • 1�KM"[.I 1� t. Administrator DEPARTMENTS Printing Services Records Management Division Agrrcultural Cooperative Extension Office of Emergency Services Commumcanons Department Agricultural Commssroua Risk Management Division Wergnts and Measures Registrar of Voters Purchasing Agent County Museum County Lrorary As we discussed. attached is the policy item submittal which will be included in the proposed County Budget for the County Library system. This action will require special Board approval for the County Library Budget as it is an increase in the existing level of service. Per the prior understanding between the City and the County we are assuming that the City will provide the facility rent free to the County and the County Library will equip it. Very truly yours, Jf , ALBERT R. REID r ;ministrator ane:al Services Agency �R:mg tacr.c,tnt cc: Honorable Earbala Cram Riordan Robert B. Rigney Barbara Anderson ENCLOSURE #4 11 FY BUDGET UNIT b NUMBER GSA County Library 823-104 PRIORITY 1 OF 4 RESTORATION [] NEW PROGRAM [] MANDATED YES [] NO [] AMOUNT REQUESTED: APPROPRIATION 63,612 REVENUE A'�i? LOCAL COST n BUDGETED STAFFING 2-3 DESCRIPTION/JUSTIFICATION: Operation of Library Branch in the City of Grand Terrace. The City of Grand Terrace is building a facility for library use in its new Civic Center complex. This facility will be approximately 3,500 square feet in size and would be staffed and supplied with materials by the County Library. if service to Grand Terrace began in January of 1965 costs are anticipated to be: Salaries 22,530 �? Benefits 2,272 Utilities 2,310 Telephone 500 Materials 5,000 Supplies 1,000 First year 30,000 R shelving and 4� «JIB K e uIpM;Ent -C-�L �- ;� 300,0� .d5 EICLOSURE #5 STAFF REPQRT C R A ITEM ( ) COUNCIL ITEM ( X ) - MEETING DATE:- August_9, 1984 AGENDA ITEM NO. SUBJECT: BID AWARD COMMUNITY CENTER PARKING LOT * * * FOR YOUR INFORMATION * * * FUNDING REQUIRED NO FUNDING REQUIRED X On August 7, 1984, the City will receive bids for the construction of Community Center Parking Lot, including the lighting as was requested by the City Council. The bids will be tabulated, analyzed and the recommendation will be presented to the City Council in writing at that meeting. To briefly advise the City Council with respect to the lighting, the Staff has studied several alternatives: 1. Installation of lighting within the parking lot by Southern California Edison Co. LS-1 rate. 2. Installation of the lighting with a source directly from the Edison power lines through a meter and clock in a parking lot area. 3. Installation of the lights with a connection to an existing school subpanel with the energy being provided by the School District. Based on our analysis of the three (3) alternatives, it was determined that the most economical installation would be to energize the lights through the school subpanel with a time clock, and with the energy being paid for by the School District. Our estimate for the energy charges at the current rates would be approximately $5.50 per month. We have discussed this matter with Mr. Jacobson, of the School District and he agreed with this as an appropriate arrangement. JK/lh S(,TA7F REPqRT say C R A ITEM ( ) COUNCIL ITEM (x } MEETING DATE:- August 9, 1984 AGENDA ITEM NO. KA SUBJECT: CITY WIDE MASS ZONE CHANGE AS DIRECTED BY THE CITY COUNCIL FUNDING REQUIRED NO FUNDING REQUIRED X The Staff has prepared the necessary documents, presented the proposed zone changes to the Planning Commission Meeting of August 6, 1984, for their consideration and is proposing that the City Council consider the Zone Changes at this time. Since this report for the City Council is being prepared well in advance of the Planning Commission Meeting of August 6, 1984, the Staff cannot provide the City Council with the Planning Commission recommendations. This recommendation will be available to you at the time of the City Council Meeting of August 9, 1984. Regardless of what the Planning Commission action may be, provided that there is an action by the Planning Commission, the City Council may wish to consider the first reading of the Zone Change Ordinance. Staff Recommends: THAT THE CITY COUNCIL APPROVE THE FIRST READING OF THE PROPOSED ZONE CHANGE ORDINANCE BY TITLE ONLY AND SET A PUBLIC HEARING FOR THEIR REGULAR MEETING OF 8-23-84. JK/lh PENDING CITY COUNCIL APPROVAL ORDINANCE NO. _ AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, APPROVING ZONE CHANGE AMENDMENTS IN COMPLIANCE WITH THE GENERAL PLAN UPDATE OF APRIL 26, 1984. WHEREAS, the City Council of the City of Grand Terrace approved a General Plan Update on April 26, 1984; and WHEREAS, said General Plan Update resulted in various zoning within the City of Grand Terrace not being in compliance with said General Plan Update as required by law; and WHEREAS, the City Council has directed the Planning Commission of the City of Grand Terrace to study and to bring said zoning into compliance with the City's General Plan; and WHEREAS, the Planning Commission conducted a Public Hearing on this matter on August 6, 1984, in the time and manner required by law at which all evidence and testimony was duly heard and considered; and WHEREAS, the Planning Commission has recommended zoning amendments as described on Exhibits "A" and "B" attached hereto and incorporated herein; and WHEREAS, the recommended zoning amendments are consistent and conform with the General Plan of the City of Grand Terrace as updated on April 26, 1984; and WHEREAS, the zoning amendments have been reviewed and analyzed as to environmental impact, and a Negative Declaration has been duly issued in the time, form, and manner prescribed by law; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. That the real properties as shown on Exhibits "A" and "B," attached hereto and incorporated herein, are hereby rezoned and the zoning amended as shown on said Exhibits. SECTION 2. Effective Date - This Ordinance shall be in full force and effect at 12.01 a.m. on the s ay after its adoption. SECTION 3. Posting - The City Clerk shall cause this Ordinance to be posted in three (3) public places designated for such purpose by the City Council. SECTION 4. First read at regular meeting of the City Council of said City held on the day of , 1984, and finally adopted and ordered posted at regular meeting of said > y Council on the day of , 1984.