11/08/1984+ TY OF GRAND TERRACk a.
4.
jd'CI-
REGULAR COUNCIL MEETING
;I
r
AGENDA
'TERRACE VIEW ELEMENTARY SCHOOL
22731 Grand Terrace Road
* Call to Order
* Invocation - Reverend William Hays, Grand Terrace Assembly of God
* Pledge of Allegiance
* Roll Call
NOVEMBER 8, 1984
5:30 P.M.
Staff
CONVENE COMMUNITY REDEVELOPMENT AGENCY
Recommendations
Council Action
1. Approval of Minutes (10/25/84)
Approve
2. Approval of Check Register No. CRA110884
Approve
3. A RESOLUTION OF THE COMMUNITY REDEVELOPMENT
Adopt
AGENCY OF THE CITY OF GRAND TERRACE, CA,
DECLARING ITS INTENTION TO ISSUE CONSTRUCTION
LOAN NOTES IN CONNECTION WITH CERTAIN SINGLE
FAMILY RESIDENTIAL DEVELOPMENT LOCATED WITHIN
THE CITY OF GRAND TERRACE, CA.
4. Economic Development Status Report
ADJOURN COMMUNITY REDEVELOPMENT AGENCY
CONVENE CITY COUNCIL
1. Items to Add/Delete
2. Civic Center Construction Briefing
3. Approval of Minutes (10/18/84) (10/25/84)
Approve
(10/29/84)
4. CONSENT CALENDAR
The following Consent Calendar items are
expected to be routine & non -controversial.
They will be acted upon by the Council at
one time without discussion. Any Council
Member, Staff Member, or Citizen may request
an item be removed from the Consent Calendar
for discussion.
Approve
A. Approval of Check Register No. 110884
o
COUNCIL AGENDA Staff
11/8/84 - Page 2 of 3 Recommendations Council Action
S.,Approve Christmas Tree Sales Adjacent to the Approve
Fire Station by the Grand Terrace Fire &
Rescue Assoc. & Authorize Waiver of All Fees
C. Accept Street Improvement Bond #SB004249 for Approve
Tract 10392 in the Amount of $5,000
D. A RESOLUTION OF THE CITY COUNCIL OF THE CITY Adopt
OF GRAND TERRACE, CA, AUTHORIZING THE
SUBMITTAL OF THE TDA (SB821) BICYCLE & PED-
ESTRIAN FACILITY CLAIM - ARTICLE 3
5. PUBLIC PARTICIPATION
6. ORAL REPORTS
A. Planning Commission
B. Parks & Recreation Committee
C. Historical & Cultural Activities Committee
D. Crime Prevention Committee
E. Emergency Operations Committee
F. Police Chief
G. Fire Chief
H. City Engineer
I. City Attorney
J. City Manager
K. City Council
7. PUBLIC HEARING - 7:30 P.M.
A. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY Adopt Following
OF GRAND TERRACE, CA, APPROVING ZONE CHANGE Public Hearing
AMENDMENTS IN COMPLIANCE WITH THE GENERAL
PLAN UPDATE OF APRIL 26, 1984 (AREA 1) �Z--
(2nd Reading)
B. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY Adopt Following
OF GRAND TERRACE, CA, APPROVING ZONE CHANGE Public Hearing 8 3
AMENDMENTS IN COMPLIANCE WITH THE GENERAL
PLAN UPDATE OF APRIL 26, 1984 (AREA 2)
(2nd Reading)
C. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY Adopt Following
OF GRAND TERRACE, CA, APPROVING ZONE CHANGE Public Hearing
AMENDMENTS IN COMPLIANCE WITH THE GENERAL
PLAN UPDATE OF APRIL 26, 1984 (AREA 26B-1) 1
(2nd Reading) 1
8. NEW BUSINESS 2
A. Equipment Bond Lease Financing Program
F]
COUNCIL AGENDA
11/8/84 - Page 3 of 3
Staff
Recommendations
B. A RESOLUTION OF THE CITY COUNCIL OF THE CITY Adopt
OF GRAND TERRACE, CA, AUTHORIZING THE ��
DESTRUCTION OF CERTAIN CITY RECORDS AS
PROVIDED BY SECTION 34090 OF THE GOVERNMENT
CODE OF THE STATE OF CALIFORNIA
ADJOURN TO AN ADJOURNED REGULAR MEETING ON
. ., 0
CONDUCT SWEARING -IN CEREMONY AS A RESULT OF HE
THE NEXT REGULAR CRA/CITY COUNCIL MEETINGS WILL BE
HELD THURSDAY, NOVEMBER 29, 1984, AT 5:30 P.M
AGENDA ITEM REQUESTS FOR THE 11/29/84 MEETING MUST
BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE
BY 12:00 NOON ON 11/21/84.
Council Action
PENDING CRA APPROVAL
� � NOV 8 1984
CITY OF GRAND TERRACE
COMMUNITY REDEVELOPMENT AGENCY GSA AGENDA ITEM NO'.
REGULAR MEETING - OCTOBER 25, 1984
The regular meeting of the Community Redevelopment Agency, City of Grand Terrace,
was held in the Terrace View Elementary School, 22731 Grand Terrace Road, Grand
Terrace, California, on October 25, 1984, at 5:34 p.m.
PRESENT: Hugh J. Grant, Chairman
Jim Rigley, Vice Chairman
Tony Petta
Roy W. Nix
Barbara Pfennighausen
Seth Armstead, Executive Director
Barbara Michowski, Acting Treasurer
Ivan Hopkins, Attorney
Myrna Erway, Secretary
ABSENT: None
MINUTES - OCTOBER 11, 1984
CRA-84-119 Motion by Mr. Rigley, Second by Chairman Grant, ALL AYES, to approve
the Minutes of October 11, 1984 as presented.
CHECK REGISTER NO. CRA102584
CRA-84-120 Motion by Mrs. Pfennighausen, Second by Mr. Nix, ALL AYES, to approve
Check Register No CRA102584 as presented.
The Executive Director will verify the contract price for school air
conditioning.
ECONOMIC DEVELOPMENT STATUS REPORT
Kathy Rosenow, Rosenow Spavacek Service Group,reported the following:
(1) During the week of October 15 approximately 45 letters were sent
to property owners who have either vacant or under-utilized sites
located in three areas - an area located east of the I-215 Freeway, an
area along Barton Road, between Michigan and Canal Street and an area
in the northern part of the City between Canal Street and Mt. Vernon.
Minimal written response has been received; however, Treasurer Tom
Schwab has received a number of telephone calls. The agency will be
provided with a written tabulation of the responses which is to be
completed next week;
Page 1 -
CRA 10/25/84
(2) A meeting was held late July with a developer who had expressed
an interest in a site east of the I-215 Freeway; the broker has
advised the developer has no interest in pursuing a commercial mall on
that site until such time as the site could be presented as a unified
site, assembled by one entity, and until problems could be resolved;
(3) A meeting is planned next week with 33 realtors who have vacant
property listed to ascertain information on what they intend to get
for their clients' properties;
(4) A list has been prepared of developers who are active in this
area, know the area and the market;
(5) Would like to schedule an Economic Development Committee Meeting
in late November to discuss the status and alternatives available to
the City, after preliminary meetings have been conducted with the
property owners, realtors and developers; a recommendation of how the
City should proceed on particular sites would then be prepared and
submitted in early December.
CONFERENCE ATTENDANCE APPROVAL
CRA-84-121 Motion by Mrs. Pfennighausen, Second by Mr. Nix, ALL AYES, to
authorize Executive Director Armstead and Treasurer Schwab to attend
the Redevelopment Seminar of the Community Redevelopment Agencies
Association to be held in San Francisco on November 15, 1984.
ADJOURN
The regular meeting adjourned at 5:47 p.m. The next regular meeting
will be held November 8, 1984 at 5:30 p.m.
Respectfully submitted,
e c retary
APPROVED:
Chairman
Page 2 -
CRA 10/25/84
COMMUNITY REDEVELOPMENT AGENCY
CITY OF GRAND TERRACE
NOV. 8, 1984
ro0V 8 1984
PENDING CRA APPROVAL
f �Pi Aui;
CHECK REGISTER NO.CRA110884
CHECK
NO. OUTSTANDING DEMANDS AS OF NOV. 8, 1984
*(1) P1445 CRA ASSOCIATION
(2) P1446 KICAK AND ASSOCIATES
(3) P1447 MOFFATT & NICHOL ENGINEERING
REGISTRATION FOR SETH ARMSTEAD AND TOM SCHWAB
TO ATTEND REDEVELOPMENT SEMINAR III.
ENGINEERING SERVICES FOR VIVIENDA BRIDGE,
10/1-10/28/84.
PAYMENT #4 VIVIENDA BRIDGE ENGINEERING
TOTAL:
$ 260.00
900.85
3,387.34
$4,548.19
I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CRA LIABILITIES HAVE BEEN
AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF CRA.
THOMAS SCHWAB
TREASURER
*CHECK RELEASED PRIOR TO CHECK REGISTER APPROVAL
g i �C,c •
S Te� F F R E P O&� T
C R A ITEM i XX, ( COUNCIL ITEM ( ) MEETING DATE: . No�►emb r' 8:
ITEM 140.
SUBJECT: INDUCEMENT RESOD uTION CONCERNING THE ISSUANCE OF CONSTRUCITON I nAN
NOTES FOR THE GRIFFIN DEVELOPMENT COMPANY PROJECTS.
FUNDING REQUIRED
NO FUNDING REQUIRED xy_
Griffin Homes is requesting that the Community Redevelopment Agency consider
issuing notes for the purpose of providing the builder with a stable source
of construction financing. The previous bonds passed earlier this year
provided mortgage financing of the homes. Those bonds assured a stable
source of mortgage money for buyers to be able to purchase homes.
The construction loan note would assure that regardless of interest rate
fluctuations those homes would be built and the Agency will begin to receive
tax increment revenue.
In addition to the tax increment revenue the Agency will receive a quarter of
a point (twenty thousand dollars) in'up front costs on the eight million
dollar issue. The bonds are anticipated to provide construction financing at
a rate of twelve to thirteen percent.
Attached is a proposed Inducement Resolution declaring the Agency's intention
to sell and deliver construction loan notes. The Underwriters for this
issue are Miller & Schroeder Municipals Inc.; the bank is Security Pacific
National Bank, and the Bond Counsel is Stradling, Yocca, Carlson & Rauth.
Staff Recommends that the Agency:
ADOPT THE ATTACHED INDUCEMENT RESOLUTION.
SA:ac
ONDING CRA APPROVAL
RESOLUTION NO. CRA-84-
A RESOLUTION OF THE COMMUNITY REDEVELOPMENT AGENCY
OF THE CITY OF GRAND TERRACE, CALIFORNIA,
DECLARING ITS INTENTION TO ISSUE CONSTRUCTION LOAN
NOTES IN CONNECTION WITH CERTAIN SINGLE FAMILY
RESIDENTIAL DEVELOPMENT LOCATED WITHIN THE CITY OF
GRAND TERRACE, CALIFORNIA.
WHEREAS, Chapter 8 of the California Health and Safety Code
(commencing with Section 33750) provides authority for the Community
Redevelopment Agency of the City of Grand Terrace (the "Agency") to make
construction loans to finance residential construction; and
WHEREAS, the Agency has previously issued its Mortgage Revenue Bonds
in order to provide permanent mortgage financing for the purchase of certain
residences within the jurisdiction of the Agency; and
WHEREAS, the Developer of such residences, Griffin Development Co.
(the "Developer"), has been unable to obtain financing for the construction of
the residences at rates sufficient to enable the Developer to market such
residences to the broadest range of able purchasers; and
WHEREAS, the Agency desires to provide construction financing for such
residences;
NOW, THEREFORE, the Community Redevelopment Agency of the City of
Grand Terrace hereby resolve as follows:
Section 1. The Agency hereby declares its intention to sell and
deliver Construction Loan Notes in connection with the development of the
projects described in Exhibit "A" to this Resolution (the "Projects") in an
amount not to exceed Twelve Million Five Hundred Thousand Dollars
($12,500,000).
Section 2. The Construction Loan Notes shall be special obligations
of the Agency secured only by the Projects and payments made with respect to
the Projects.
Section 3. The Construction Loan Notes shall be issued pursuant to
documents to be approved by the Agency.
Section 4. The Chairman, the Executive Director, the Secretary or
their duly appointed deputies are hereby authorized and directed to take such
actions as may assist the delivery of the Construction Loan Notes on or before
December 31, 1984.
Adopted the 8th day of November, 1984.
ARCHITECT'S OWNER ❑ AA''
,. ARCHITE ❑ rf1VF MA I ION ONLY
FIELD REPORT CONSULTANT ❑ COUNCIL AGENDA ITEM A
AIA DOCUMENT G711 FIELD ❑
PROJECT: Grand Terrace Civic Center FIELD REPORT NO. 39
CONTRACT: ARCHITECT'S PROJECT NO: 81-110CC.52
DATE 10-24-84 TIME 8:30-10:00 am WEATHER clear, sunny TEMP. RANGE C5-70 degrees
EST. % OF COMPLETION CONFORMANCE WITH SCHEDULE (+, -)
WORK IN PROGRESS PRESENT AT SITE
1
2. Finish grading. Tom Schwab, Finance Director
3. ,
4 T-bar ceiling Alicia Chavez, Secretary
5. Electrical, mechanical, and Bob Stewart, Bldg. Inspector
plumbing. Rey Taylor, Maveric Construction
OSSERVATIONS Larry Wolff, WLC
1. The Architect shall research waste receptacles in the public area of the Civic Center.
2- It wag aqrepd that the Dedication Ceremony program should be priAted as a poster,
suitable for framing, to include pictures and a short summary/history of the Civic
Center. Seth Annstead indicated that e had all of the construction slides ready
for review,
3. The Arehiteet shall request a price quotation from the Contracto, to add the words
"Civic Center and Library" to the exterior of the Civic Center.
4
along the easterly edge, adjacent to the apartment, to proviae an effective planting
screen adjacent o the driveway of the apar ents.
5. The Architect shall research again with Pacific Bell to see what it would cost to add
tilt: two pay telepholles UF igirldily specified to the Civic Center.
6. The Architect shall send a clarification drawing for the 24" extension of the
hamdrail to the Contractor.
ITEMS TO VERIFY
As noted above.
INFORMATION OR ACTION REQUIRED RE(.
IVEU
TErMIM W.1 .• T:A
ATTACHMENTS //�/ / _ /// , /% CITY OF, I LKi(AUt - -
REPORT BY,"/ LARRYY dO�LFF._Al�/ -
AIA DOCUMENT G711 - ARCHITECT'S FI WiEPORT - OCTOBER 1972 EDITION - AIA® - m 1972
THE AMFRLrAN INSTIT116 OF ARCHIT TSr'1735 NEW YORK AVE.. NW, WASHINGTON, D.C. 20006 naae 1 of 9 pages
Grand Terrace Civic Center
Field Report #39
Page 2
Observations continued:
7. Councilman Petta noted that extreme caution should be taken
in removing the Johnson's grass from those areas to be graded
to receive paving. Johnson's grass root system is extremely
difficult to remove, and the grass itself can penetrate
paving sections.
8. A proposal from the Contractor was received and reviewed for
reworking the water service to the existing City Building.
The Architect requested that the Contractor review the
proposal with the Plumbing Subcontractor to determine if a
credit should be given for all of the service piping which
did not have to be installed. In addition, a credit should
be given from the difference in fees required from the water
company.
9. A proposal was received from the Contractor for the
additional work requested by the County Librarian for the
Library.
10. A meeting was conducted on -site to review the location for a
rolled curb on the easterly driveway edge. After
measurements were taken, it was determined that the existing
schrubery and chain link fence would not have to be removed,
and that a minimum 20' width could be maintained after
installation of the rolled curb. Approval was given to
install the curb at the meeting.
11. Councilman Petta directed Seth Armstead to have a sign
painter prepare a temporary sign indicating the future site
of the City's Library.
12. The next regularly scheduled job meeting shall be
October 31, 1984.
--- ' A' tl. hi 1 1 tk- I , J ARCHITEdQ❑ NOV $ 1ff8
FIELD REPORT CONSULTAFT ❑ J
AIA DOCUMENT C711 FIELD ❑ COUNCIL AGENDA,1 ,-�,7
PROJECT: Grand Terrace Ci vi c Center FIELD REPORT NO: 40
CONTRACT: ARCHITECT'S PROJECT NO: 81-110cc.52
DATE 10-31-84 TIME 8:30-10:30 am WEATHER Overcast TEMP. RANGE C0-65 degrees
EST % OF COMPLETION - CONFORMANCE WITH SCHEDULE (+, -)
WORK IN PROGRESS PRESENT AT SITE
1. Finish grading 1. Councilwoman Barbara Pfennighausen
3. Acoustical T-Bar Ceilings 3. Bob Stewart, Building Inspector
4. Redwood el ings and soffits Oo. Chris Taylor, averlc ons ruc ion
5 raseworL
5• Seth lrmstead, CityManager
7 • rvc Pr rr
6. Alicia Chavez, Secretary
OBSERVATIONS
1. Seth Armstead discussed the status of the electrical service for the project. Bob
Stewart n ca a a it may taKe up to 30 days after green tagging to receive
find elertriral ceryiCe It_may he necessary to expidite the installation of the
electrical service with Southern California Edison. Seth Armstead directed the
to alert him.
2. Chris Taylor indicated that Maveric eonstruction was shooting for et walkthrough
tentatively scheduled for December 5, 1984.
3 Thp inrtallatinn nf thp rnllpd pur along the easterly driveway edge shall he
delayed until council discussion and authorization at the Council meeting of
ovem er 8, 1964. Me installation of the electrical recep lc es and the wall
shall bring this to the attention of the council at the next meeting.
4. The Architect shall review the status of the pay telephones at the next council _
meeting.
5. The Architect shall discuss the modification of the water service to service
buildings 2, 3 and 4 with the council at the next meeting. A revised price
niiotation if necessary, shall be obtained from Maveric 6onstr�lEtion•
-+� 7 v T7 shall � r oc obtained �.�c
5. Discussion -was g.en to tha appearance of the concrete ..one u e columns. the
Architect explained that many of the Civir Centers rPvinus ytpur� hnth
ITEMS TO VERIFY
As noted above.
INFORMATION OR ACTION REQUIRED RECEIVED
As noted above.
ATTACHMENTS . P
REPORT BY' LARRYA0LFF,-AR0f1TECT AIA
AIA
THE
ARCHITECT'S fl)(D REPORT - OCTOBER 1972 EDITION - AIA® - m 1972
fE OF ARC TS, 1735 NEW YORK AVE., NW, WASHINGTON, D.C. 20006
NOV 5
page of pages
PROJECT: Grand Terrace Civic Center
ARCHITECTS PROJECT NO: 81-110cc.52
FIELD REPORT NO: 40
Page 2 of 2
himself and the city, have utilized exposed concrete in a variety of
installations. 'The Civic Center has been designed for a maintenance
free and natural use of material. The spiral left by the concrete
form can only be removed by very heavy sandblasting. Very heavy
sandblasting would create an extremely pock marked and corroded
finish. The only viable solution would be to provide a thin coat
of plaster veneer over all concrete columns with a painted finish_.
This would be a very costly change order, and would also create an
extreme maintenance problem. Plaster veneer will eventually spall
and crack and will not last the life span of the building. The
Architect shall discuss this matter with the council at the next
meeting. _
7. All redwood areas which have been dented or marred shall be resanded
and refinished for a smooth and uniform finish.
8. All sheetmetal at the exterior of the building at the roof copings shall
be modified for a uniform, accurate, and precise installation. Pre-
sently, the ragged corners and edges in many areas of the roof coping are
unacceptable.
9. At all areas where stud framed walls intersect masonry wells, any
voids which would allow daylighting to appear through the wall shall
be caulked.
10. The cleaning, grouting and pointing of all joints at all concrete
Sonotube columns is presently unacceptable. At the top of all columns
where masonry lintels occur above, all joints shall be properly pointed,
cleaned and grouted.
11. Next regularly scheduled job meeting shall be Wednesday, November 7,
1984 at 8:30 a.m.
n
n
CITY OF GRAND TERRACE
COUNCIL MINUTES
PENDING CITY
COUNCIL APPROVAL
NOV 8 1984
COUNCIL AGENDA ITEM a 5
ADJOURRED REGULAR MEETING - OCTOBER 18, 1984
An adjourned regular meeting of the City Council of the City of Grand Terrace was
called to order at City Hall Building No. 4, 22795 Barton Road, Grand Terrace,
California, on October 18, 1984, at 7:34 p.m.
PRESENT: Hugh J. Grant, Mayor
Jim Rigley, Mayor Pro Tempore
Tony Petta, Councilman
Roy W. Nix, Councilman
Barbara Pfennighausen, Councilwoman
Seth Armstead, City Manager
Myrna Erway, City Clerk
ABSENT: None
Mayor Grant announced the purpose of this meeting is to conduct a
closed session on a personnel matter.
CLOSED SESSION
Council adjourned to a Closed Session at 7:35 p.m. with City Manager
Armstead in attendance.
RECONVENE
The adjourned regular meeting reconvened at 8:21 p.m. with all members
present. Mayor Grant announced Council met in closed session to
discuss the evaluation of the City Manager; the Council Meeting of
October 25, 1984 will be adjourned to an adjourned regular meeting for
the purpose of continuing this matter in another closed session.
ADJOURN
The adjourned regular meeting adjourned at 8:22 p.m. The next regular
meeting will be held October 25, 1984 at 5:30 p.m.
Respectfully submitted,
ity Cp&k
APPROVED:
Mayor
Page 1 -
10/18/84
pEND►NG CITY
COUNCIL APPROVAL $ 1984
- COUNCIL" AGFNDg',it>:� 3
CITY OF GRAND TERRACE
COUNCIL MINUTES
REGULAR MEETING - OCTOBER 25. 1984
A regular meeting of the City Council of the City of Grand Terrace was called to
order at the Terrace View Elementary School, 22731 Grand Terrace Road, Grand
Terrace, California, on October 25, 1984, at 5:47 p.m.
PRESENT: Hugh J. Grant, Mayor
Jim Rigley, Mayor Pro Tempore
Tony Petta, Councilman
Roy W. Nix, Councilman
Barbara Pfennighausen, Councilwoman
Seth Armstead, City Manager
Ivan Hopkins, City Attorney
Joe Kicak, City Engineer
Myrna Erway, City Clerk
ABSENT: None
The mp tina was opened with invocation by Councilman Petta, followed by the Pledge
J
of Allegiance, led by Councilman Rigley.
ITEM ADDED TO AGENDA
8C - GPA Consideration - Areas 109 11 and 12.
SAN BERNARDINO COUNTY SHERIFF'S CANINE PROGRAM
Capt. Bradford advised this program was recently initiated with four
dogs, with a fifth dog soon to be added, to serve in geographical
areas of the County; introduced Deputy Richard Everett, a ten-year
veteran who has served out of the Central Station the last five years,
and his dog, Eros. Deputy Everett stated the Canine Program became
operational October 1, 1984; described the program, the training
required and the boundaries to be covered.
COMMUNITY CRIME RESISTANCE GRANT - CRIME PREVENTION OFFICER
Capt. Schuyler stated the State has allocated approximately $950,000
to provide 15-month Community Crime Resistance Grants to be used only
for Crime Prevention Officers; the County received one in April this
year; advised the City is eligible to apply; provided Council with a
draft grant application and reviewed the costs as outlined; the total
costs for 15 months for salary, training, operating expenses and
equipment was estimated as $38,795.99; the proposed grant funding
would be .$25,000. The City's cost for first year funding would be
$13,795; there is no soft match and there presently is no provision
for second or third year funding. The City can apply for advance
funding with proper documentation.
Page 1 -
10/25/84
Advised the Crime Prevention Officer would not be a police officer;
would be a City employee whose primary function would be to work as a
community services officer at an estimated salary of $22,074.49, plus
mileage reimbursement; attendance would be required at periodic
training conferences. One of the goals of the program is to recruit
City volunteers. Two stipulations are required if the City receives
the grant: (1) A City commitment that the program will be continued
and not eliminated at the end of the 15 months; and (2) that the
program be interfaced with a law enforcement program. Capt. Schuyler
would serve as the Project Manager; stated he could furnish the City
with a list of the top five applicants based on the County's testing
and interviews.
CC-84•-261 Motion by Councilman Rigley, Second by Mayor Grant, ALL AYES, to
approve the City applying for a Community Crime Resistance Grant.
Capt. Schuyler advised he will complete and submit the grant
application for the Mayor's signature; submission is required by
November 8; Council adoption of a resolution will be required later.
CIVIC CENTER CONSTRUCTION
Architect's Field Report Nos. 37 and 38 were provided. Correspondence
was received from the Architect indicating the furniture and shelving
for the library may not arrive in time for the February 10 Dedication
Ceremony. Council concurred the dedication date should not be
changed.
City Manager Armstead stated he has been advised and has requested
written confirmation that service for two public telephones can be
received for $31.00 each per month; one telephone would be located
inside the Civic Center near the library and the other telephone would
be located outside the building. Completion of the structure is
estimated to be December 15-20; Councilman Nix noted the reports from
the contractor's estimate of completion at 2% per week indicate
completion by February 7; questioned the difference. Councilwoman
Pfennighausen noted discussion on the curb and gutter along the
Zampese driveway in Field Report Nos. 37 and 38 indicated a price
quotation would be provided at this meeting; felt a correction was
needed that installation is to be on the easterly edge of the easterly
driveway, rather than the westerly edge. City Manager Armstead
advised the price quotation will be provided at the November 8
meeting.
APPROVAL OF MINUTES - (10-8-84) (10-11-84)
CC-84-262 Motion by Councilwoman Pfennighausen, Second by Councilman Rigley, ALL
AYES to approve the Minutes of October 8, 1984 as presented.
CC-84-263 Motion by Councilwoman Pfennighausen, Second by Councilman Rigley, ALL
AYES to approve the Minutes of October 11, 1984 as presented.
Page 2 -
10/25/84
n
CONSENT CALENDAR
CC-•84-264 Motion by Councilman Nix, Second by Councilman Petta, ALL AYES to
approve the Consent Calendar as presented as follows:
A. Approval of Check Register No. 102584;
B. Reject Liability Claim No. GTLC 84-4; and
C. Adopt the Negative Declaration, Approve SA 84-7, including the
Findings and Conditions, and Direct the City Clerk to file a
Notice of Determination for a buffer zone variance at 22181 Barton
Road.
PLANNING COMMISSION
Planning Director Kicak advised the November 5 Planning Commission
Meeting is cancelled due to lack of agenda items.
HISTORICAL & CULTURAL ACTIVITIES COMMITTEE
Chairperson Barbara Mathews reported the following: (1) Presented the
City Poem, "Grand Terrace," written by Tom Teorey, which has been
re -done in caiigraphy by Kathy Evans and framed to be displayed 'in the
new Civic Center; thanked Elizabeth Duarte for accomplishing this
project; (2) the Committee voted to be "Friends of the Library."
Stated although the County is funding the Library, there could be a
need for additional City support; requested that any additional City
funding be placed in the Committee's budget; also requested that the
temporary and permanent Civic Center signs include "Library;"
(3) Chamber Newsletter - objected to the delay in distribution of the
Chamber Newslette—r—aM the fact that some City items submitted are not
printed; felt City review is needed. In Council discussion,
Councilwoman Pfennighausen voiced satisfaction; noted items are to be
submitted by the first of the month to be published in the following
month's newsletter; felt the delays have been lack of items;
recommended long-range planning to ensure timely publication.
Councilman Rigley noted the news is old; felt the lead time is
excessive and should be reduced; Mayor Grant concurred the news is
dated; felt the lead time should be reduced; wants the newsletter to
continue to print unbiased, non -partisan information; Councilman Petta
felt the City's original objective, to provide sufficient advance
information to the public to reduce emotionalism on items considered
by Council, has been ineffective; felt the City should assume
responsibility and develop a method for preparing this information;
noted information on the library has never been printed; recommended
City approval of the newsletter prior to publication.
Councilman Nix commended the Chamber for its volunteer support, and
for the quality and effectiveness of the newsletter; cautioned against
any implication that City approval should be given to publications;
Page 3 -
10/25/84
M
recommended a positive approach, such as a joint, cooperative
newsletter review for the purpose of continuing improvement of the
quality; information has been solicited but not received.
The Committee Minutes of October 1 and 22, 1984 were provided.
CC-84-265 Motion by Councilman Rigley, Second by Mayor Grant, that Staff is to
place a sign adjacent to the new Civic Center signs indicating that it
includes a library. Councilman Petta requested clarification. Mrs.
Mathews stated the Committee feels indication that a library will be
included in the new Civic Center is needed on the temporary sign also;
noted many citizens are not aware it will include a library and a
large community meeting room.
Following discussion, Motion No. CC-84-265 carried, ALL AYES.
CUB SCOUT PROGRAM
Mayor Grant introduced Bruce Foytik, Leader, and the members of the
Webelos, Pack 400, Den 1; Mr. Foytik announced the group is working
towards a Citizen Award Merit Badge; is in attendance to become
acquainted with the City Council and the business transacted as a
means of getting involved in community affairs; have also been
cleaning the area; Mayor Grant commended the group for their efforts,
and specifically for cleaning up the trash around the schools.
CRIME PREVENTION COMMITTEE
Chairperson Susan Crawford reported the following: (1) Expressed
appreciation to Capt. Schuyler, Capt. Bradford, Council and everyone
involved for approved application for a Community Crime Resistance
Grant; (2) Has submitted three articles and none have been printed in
the Chamber Newsletter; has been having difficulty getting members for
the Committee; an article regarding this was submitted six weeks ago;
and (3) The Committee Meeting times have been changed from 7:00 to
6:00 P.M.
EMERGENCY OPERATIONS COMMITTEE
Community Services Director Anstine advised the County has provided
City Staff with the integrated emergency plan guidelines; the
Committee is preparing a City Emergency Operations Plan.
FIRE CHIEF REPORT
City Manager Armstead reported the following: (1) Capt. DeClerck and
his Fire Station personnel responded immediately when a lady was
attacked by two pit bulls near the Fire Station; Sheriff's deputies
and Animal Control responded immediately; the dogs have been
quarantined; requested and received Council concurrence to prepare
commendations for the Fire Station Personnel and for the Sheriff's
deputies for outstanding support and response at all times when
needed. -
Page 4 -
10/25/84
n
CITY ENGINEER REPORT
n
City Engineer Kicak advised some City residents have been affected by
construction of a Colton tract adjacent to the City limits in the area
of Palm Avenue and Rosedale; a meeting was held with him, Randy
Anstine, two property owners, and representatives of the County and
Colton regarding this matter; felt the problem will be resolved and
that there will now be more cooperation among the three agencies.
RECESS was called at 7:22 p.m. and reconvened at 7:38 p.m. with all
members present.
CSA 38 LEASE AGREEMENT
City Manager Armstead advised this is a five-year agreement with a
60-day cancellation clause, to lease the Fire Station and premises to
CSA 38 for $6,000 per year; the City Attorney and County Counsel have
legally approved the Agreement; recommended approval.
CC-84-266 Motion by Councilman Petta, Second by Councilman Nix, ALL AYES, to
approve and authorize the Mayor to execute the CSA 38 Lease
Agreement. Councilman Nix requested a current estimate of the cash
flow on the tax increment of the County's participation of the
$375,000 on the Fire Station.
ZONE CHANGES
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA,
APPROVING ZONE CHANGE AMENDMENTS IN COMPLIANCE WITH THE GENERAL PLAN
UPDATE OF APRIL 26, 1984. (AREA 1) (First Reading)
City Attorney Hopkins read the title of the Ordinance. City Engineer
Kicak described the boundaries of Area 1, presently zoned R-1,
proposed for rezoning to M-2; there are presently some industrial uses
in that area; a property owner has requested M-2 zoning.
CC-84-267 Motion by Councilman Nix, Second by Councilman Petta, ALL AYES, to
approve first reading of the Ordinance changing the zoning of Area 1
from R-1 to M-2, by title only.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA,
APPROVING ZONE CHANGE AMENDMENTS IN COMPLIANCE WITH THE GENERAL PLAN
UPDATE OF APRIL 26, 1984. (AREA 2) (First Reading)
City Attorney Hopkins read the title of the Ordinance. Planning
Director Kicak described the boundaries of Area 2, presently zoned
A-1, proposed for rezoning to M-2.
Councilwoman Pfennighausen declared a potential conflict of interest
and withdrew from discussion and action on this matter.
Steve Ferris, 6576 Carnegie, Anaheim, stated he owns a five -acre
parcel in Area 2, which was zoned M-1 when purchased; wants to build a
Page 5 -
10/25/84
l:J
n
small freezer in that area which wouldn't involve much traffic;
favored M-2 zoning.
CC-84-268 Motion by Councilman Nix, Second by Councilman Petta, to approve first
reading of the Ordinance changing the zoning of Area 2 from A-1 to
M-2, by title only carried 4-0, with Councilwoman Pfennighausen
abstaining.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA,
APPROVING ZONE CHANGE AMENDMENTS IN COMPLIANCE WITH THE GENERAL PLAN
UPDATE OF APRIL 26 1984 (AREA 26B-1) (First Reading)
City Attorney Hopkins read the title of the Ordinance. Planning
Director Kicak stated the subject parcel is located on the northeast
corner of Pico and Oriole; Area 26 was divided into Areas 26A and 26B;
Area 26A now has R-1 approved zoning; the property owners in Area 26B
were contacted, as directed, to determine their preference for zoning
of this area; they have requested that the area on the northeast
corner of Pico and Oriole, consisting of approximately 9.7 acres, be
zoned R-1, with the remainder of the area to remain A-1; therefore,
Area 26B has been divided into 26B-1 and 26B-2; since the zoning of
Area 26B-2 is consistent with the General Plan, with no proposed zone
change, no further action for that area is necessary; the proposed
zone change is for Area 26B-1 from A-1 to R-1.
Barney Karger, 11668 Bernardo Way, stated he and the other property
owners favor R-1 zoning for Areas 26A and 26B-1; want the area in the
vicinity of Blue Mountain Court to be upgraded to rural residential to
allow horses to be kept on the property legally; want confirmation
that the area going up from Oriole Street will be upgraded gradually
to become a minimum of half -acre lots.
Susan Crawford, 22721 Minona Drive, owns an acre lot on Blue Mountain
Court; wants the property in that area to remain the way it is, and to
graduate the lot sizes from Oriole East and make them larger as they
go up to maintain the integrity of that neighborhood, with one to one
and a half acre lots.
Councilman Rigley questioned if the reaction of the property owners is
consistent with the testimony being given for this area. Planning
Director Kicak stated Area 26B-1 is larger than Mr. Karger would like,
which is proposed for R-1 zoning; as you go up the hill, the
graduation being discussed is what is proposed.
Councilman Nix questioned if there is a method which can be
implemented which would indicate that as the property graduates up the
hill, lot sizes of no more than two per acre would be approved. Mr.
Kicak stated the City's present ordinances have no provisions to allow
that; the physical constraints could limit them to that size, but
there is presently no provision to enforce that limitation. City
Attorney Hopkins stated an overlay could be imposed over that area
to restrict the lot size.
Page 6 -
10/25/84
CC-84-269 Motion by Councilman Nix, Second by Mayor Grant, ALL AYES, to adopt
the following resolution:
RESOLUTION NO. 84-33
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA,
INITIATING AN OVERLAY FOR ONE-HALF ACRE PARCELS AROUND THE PERIMETER
OF AREA 26, ZONED R-1.
It was clarified that the overlay will be imposed around the perimeter
between those areas zoned R-1 and A-1 to provide a buffer zone.
Minimum lot sizes for A-1 zoning is one acre.
CC-84-270 Motion by Councilman Rigley, Second by Councilman Nix, ALL AYES, to
approve first reading of the ordinance changing the zoning of Area
26B-1 from A-1 to R-1, by title only.
CITY MANAGER REPORT
City Manager Armstead reported the following: (1) The California
Department of Forestry is currently reviewing the fire protection
services presently being provided to local governments on a
contractual basis; attended and testified at a meeting October 24
relative to the City's desire to maintain the present level of
service; the review is to be completed by December 1, 1984; material
on this matter will be placed in the Council Reading Box. Council
directed Staff to continue to work with the County in providing the
information that the City feels it is getting outstanding service at a
very good price for the citizens and opposes any change that would
dictate added costs for fire protection of the area.
(2) Attended a City/County Conference with Councilman Petta in Lake
Arrowhead on October 11 and 12; there was a special presentation and
information provided en economic development; this information will be
placed in the Council Reading Box and will be provided to the Chamber
of Commerce. Councilman Petta advised Joe White is the new Economic
Development Director for the County; Mr. White will provide assistance
in economic development to all cities in the County and indicated a
willingness to work with the City's consultants in this area. On
Councilman Rigley's recommendation, Mayor Grant directed Staff to set
up a meeting of the Economic Development Corrnnittee, RSG, and Joe
White.
PUBLIC PARTICIPATION
Barbara Bayus, 22664 Eton Drive, requested Council advisement
regarding the inclusion of political candidates in the parade being
planned by the Historical & Cultural Activities Committee to be held
on November 3, and having the Citizen of the Year as the Grand
Marshal.
Council advised that the Co.nwittee is to be responsible for ensuring
that all signs for any political candidates in the parade are to be
Page 7 -
10/25/84
u
n
standardized in size and color; one sign is to be allowed on each side
of each vehicle, with each sign not to exceed four square feet.
Recommended involving the school art classes in this project.
John Mathews, 11733 Eton Drive, stated the original intent of the
parade was to be a Grand Terrace event; recommended two parades if a
political parade is desired; noted the lease with the school district
for the community center prohibits political activity.
Relative to the Grand Marshal, Councilman Nix recommended, with Mayor
Grant and Councilman Petta concurring, involving the schools, such as
a contest for the students to select the Grand Marshal; stated this is
a City Parade, not a Chamber parade; the Citizen of the Year is a
Chamber function; is chosen totally by the Chamber, is not a City
function, and is not very representative of the City; represents the
commercial segment. Councilman Petta recommended honoring Terrace
Hills Jr. High School, since it recently received national academic
acclaim; Barbara Poling, the Principal at that time, was suggested as
a possible Grand Marshal.
COUNCIL REPORTS
Councilwoman Pfenni hausen stated the flooding of the lower soccer
field was discussed at the last meeting; the matter was to be resolved
through cooperation with the adjacent property owner; distributed
pictures of that area reflecting the apparent solution of the problem;
questioned who did the work, the number of manhours taken, and the
cost of the equipment to stop the water from flowing down onto the
lower field. Stated she had some case law research which was done by
a citizen, which could be provided to the City Attorney; voiced
objection to City personnel doing the work, and the City paying the
costs, feeling that should be the responsibility of the property
owner; disagreed with what was done.
Councilman Nix stated a legal determination is needed relative to
responsibility; noted the City was aware, at the time the park was
developed, that there would be drainage problems until the adjacent
property was developed.
City Attorney Hopkins stated the City is responsible for maintaining
the park in a safe condition; concurred with taking corrective action
to protect the safety of those using the park; engineering must
determine the proper solution to the problem and natural vs unnatural
water flowing onto the park property; the City does have to accept
certain water which is natural to the lay of the land, but the
property owner can't allow other drainage problems to continue to the
detriment of the City.
Councilman Petta stated the park property was formerly an orange
grove; was purchased by Griffin Homes, who cleared the property; the
City then purchased five acres for a park; during the process of
development, Council discussed the drainage problem extensively; he
recommended a permanent solution at that time, which was a concrete
Page 8 -
10/25/84
gutter along the edge of the property to carry the water to the
street; instead, a pipe was installed on the edge of the property to
the street; felt that had the park property been developed by a
developer, the City would have required the developer to solve the
problem; questioned what the City would have required.
City Engineer Kicak stated the City would have required a developer to
build a drainage channel to handle the contributary water to that
point, based on storm flow, not irrigation flow. City Attorney
Hopkins stated it is the City's responsibility, when development
occurs, to see that the ultimate owners of the residential lots have
adequate protection from the flooding of their properties, so would
have required some improvements; would not have specified who was
responsible; if a controversy were to arise between the developer and
the upstream property owners relative to responsibility, it would be
for a court of law to decide.
The City Attorney and City Engineer are to study this matter,
determine the responsibility, and provide recommended solutions to
Council for consideration, without being influenced by the fact that
the property owner is Mr. Zampete.
Councilman Petta stated most of Blue Mountain cannot be developed, due
o the roug terrain; recommended contacting the property owners
relative to donating or purchasing the remainder of Blue Mountain for
establishment of a wilderness park.
CC-84-271 Motion by Councilman Petta, Second by Councilman Nix, to establish an
ad hoc committee to be known as the Wilderness Park Committee.
Councilwoman Pfennighausen stated the Parks & Recreation Committee
recently studied this matter and recommended leaving the property as
it now stands; voiced opposition, feeling the City would be liable for
injuries. Councilman Nix concurred with Councilman Petta's
recommendation, feeling Blue Mountain should be preserved and kept
available to the people.
Motion by Councilman P,igley, Second by Councilwoman Pfennighausen, to
amend Motion No. CC-84-271 to appoint one individual only for the
Wilderness Park Committee. Councilman Rigley felt the Committee
shouid accomplish three things: (1) determine the size of the land;
(2) contact the property owners to determine a willingness to grant
the property to the City; and (3) if purchase is required, determine
the proposed cost and whether the City has funding to purchase. The
information, when ascertained, should be provided to Council for a
final determination.
The Amendment to Motion No. CC-84-271 failed 3-2, with Mayor Grant and
Councilmen Petta and Nix voting NOE. Motion No. CC-84-271 carried
4-1, with Councilwoman Pfennighauseri voting NOE.
Page 9 -
10/25/84
CC-84-272 Motion by Councilman Petta, Second by Mayor Grant, ALL AYES, that the
Wilderness Park Ad Hoc Committee is to consist of five members, with
Sue Crawford to be the Chairman. Councilman Petta offered assistance
to the Committee.
Mayor Grant read a letter dated October 24, 1984 from Sandy Torre,
Girl Scout —Troop 467 Leader, offering to plant a tree at the new City
offices, in conjunction with the landscaping plan; accepted the offer
and commended the Girl Scouts; requested that Staff work with Sandy
Torre on this matter.
Recess was called at 9:30 p.m. and reconvened at 9:42 p.m., with all
member present.
BARTON/PALM REALIGNMENT
City Engineer kicak stated Council requested additional studies of the
subject intersection; Traffic Safety Engineers, presently under
contract with the City, reviewed the proposals previously presented to
Council and recommended Plan E, as originally recommended by Staff,
for an estimated cost of $17,5UO.
Councilwoman Pfennighausen left the Council Chambers at 9:46 and
returned at 9:47 p.m.
In discussion it was noted this proposal would provide a left -turn in
the right -turn lane.
CC-84-273 Motion by Councilman Nix, Second by Councilman Petta, ALL AYES, to:
(1) Direct Staff to proceed with the design of the improvements
pursuant to Plan E and the recommendation of Traffic Safety Engineers;
(2) Authorize advertising for bids in a timely manner to have the
Barton Road/Palm Avenue project under construction at the same time;
(3) Authorize expenditure of $17,500 for the construction, staking and
inspection from the restricted gas tax funds.
SIGN CODE AMENDMENT
RESOLUTION NO. 84-32
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CA,
INITIATING -AN AMENDMENT TO THE GRAND TERRACE MUNICIPAL CODE. TITLE 18.
CHAPTER 18.72.
Councilman Petta declared a potential conflict of interest and
withdrew from action on this matter.
City Attorney Hopkins distributed the resolution initiating the sign
code amendment referral to the Planning Commission and reviewed the
proposed changes as outlined in Exhibit "A," a proposed ordinance
Page 10 -
10/25/84
adopting the amendment. Advised there are three ways to amend the
zoning ordinance: (1) initiative of the citizens through a petition;
(2) by motion of the Planning Commission; or (3) by resolution of
initiation by Council, as proposed at this time. If the Planning
Commission does not act on this matter within 45 days of receipt, the
proposed amendment will be referred back to Council for action.
Carol Ramirez, 22430 Barton Road, representing La Tijera Barber Shop,
requested the existing signs be properly maintained to maintain a
standard with newly -established signs.
Councilwoman Pfennighausen questioned and City Attorney Hopkins
responded that all present illegal signs will still be subject to
enforcement action, except those which would become legal pursuant to
the proposed ordinance; all signs would be considered on their own
merit.
CC-84-274 Motion by Councilman Nix, Second by Councilwoman Pfennighausen, to
adopt Resolution No. 84-32, with the following amendments to Exhibit
"A," carried 4-0, with Councilman Petta abstaining:
(1) Section 4. Section 18.72.260 Commercial Zones, B: Change 'Maximum
Sign Area rom o "56"-squarefeet; Change last sentence ...
"All signs in excess of "24" to "32" square feet...shall require a
Conditional Use Permit'.";
(2) Section 5. Section 18.72.260 Commercial zone. chanae ...'Maximum
Sign Areafrom to square feet; and ...'all signs in excess
of "24" to "32" square feet —shall require a Conditional Use
Permit'."
(3) Increase the signage on commercial windows from 5 to 20%, with
holiday decorations not to be considered as signage for regulation
purposes; and
(4) To ensure that existing signs are properly maintained, include a
provision that all existing "non -conforming" signs will be required to
obtain a permit within 3-6 months after adoption of the ordinance,
with a renewal permit to be required every two years. Permits are to
be obtained for a nominal fee, and would require a review of the sign
prior to issuance.
GPA CONSIDERATION - AREAS 10, 11 and 12
Councilman Rigley requested adding this item to the Agenda to
consider what could happen in that area. If left like it is, a
developer can apply for a zone change, then when he applies for a
permit to develop, a conditional use permit is required for any
density above nine units per acre; a specific plan is also required
for any project exceeding fifteen units per acre; Planning Commission
approval is required for the CUP, and Council approval is required on
a specific plan; based on that, Council could preclude high -density
development of that area. Requested comments from Council and Staff
Page 11 -
10/25/84
n
u
on this matter. It was clarified that the requirements for a
Conditional Use Permit and a Specific Plan are by City Ordinance, and
are not specified in the General Plan.
Councilman Nix stated Staff has explained this process many times,
including the fact that any variance appeal is heard by Council; the
rationale for removing the overlay as requested by the Planning
Commission was because it was ambiguous, due to the control of any
density exceeding nine units per acre by City ordinance.
Councilwoman Pfennighausen requested and received confirmation by
Planning Director Kicak that the Housing Element was resubmitted
several times during the General Plan Update process. Mr. Kicak
stated the delay in adopting the entire General Plan was because the
State felt the densities now proposed in the City are too low for the
value of the land, and with those densities the City could not meet
its regional housing or allocation commitment; negotiations were then
conducted between the City's consultant for 20 units per acre, and
State Staff for up to 26 units per acre, with the State concurring
with 20 units per acre.
Councilwoman Pfennighausen questioned the repercussions if the City
fails to comply with the State mandate to supply a certain amount of
housing to low and moderate -income people. City Attorney Hopkins
stated it has been threatened that if the Housing Element was not
approved, certain grants and subvention funds could be withheld from
the City; does not know whether or not that threat has ever been
carried out against any agencies.
Councilman Nix requested, for comparison purposes, a listing of the
Density of other low-income housing developments in the City, such as
those on Palm Avenue east of the Azure Hills Church, the apartments on
Palm Avenue, and those on Mt. Vernon opposite the Fire Station and
across from Terrace Hills Junior High.
OMNITRANS JOINT POWERS AGREEMENT AMENDMENTS
CC-84-275 Motion by Mayor Grant, Second by Councilman Rigiey, ALL AYES, to
approve and authorize the Mayor, to execute the Amendment to the
Omnitrans Joint Powers Agreement' designating the Omnitrans General
Manager to serve as Treasurer, and the Omnitrans Director of
Accounting to serve as Controller.
Mayor Grant stated the proposed amendment for the weighted ballot
Lased on population is better than the existing method, since it
presently is also based on assessed valuation, making it possible for
the C i ty and County of San Bernardino to out -vote all other remaining
cities.
CC-84-276 Motion by Councilman Nix, Second by Councilwoman Pfennighausen, ALL
AYES, to approve and authorize the Mayor to execute the Amendment to
the Omnitrans Joint Powers Agreement, Section 3.B., Weighted Ballot,
to be based on population.
Page 12 -
10/25/84
n
ADJOURN
u
The regular meeting adjourned at 10:50 p.m. to an Adjourned Regular
Meeting to be held Monday, October 29 at 7:30 p.m. at City Hall,
Building No. 4, 22795 Barton Road.
Respectfully submitted,
"M U- CF? /LLc�
ity C 1 er,t
APPROVED:
Mayor
Page 13 -
10/25/84
PENDING CITY
COUNCIL APPROVAL
NOV 8
CITY OF GRAND TERRACE
COUNCIL MINUTES
COUNC14 AGENDA ITEM & 3
ADJOURNED REGULAR MEETING - OCTOBER 29, 1984
An adjourned regular meeting of the City Council of the City of Grand Terrace was
called to order at City Hall Building No. 4, 22795 Barton Road, Grand Terrace,
California, on October 29, 1984, at 7:37 p.m.
PRESENT: Hugh J. Grant, Mayor
Jim Rigley, Mayor Pro Tempore
Tony Petta, Councilman
Roy W. Nix, Councilman
Barbara Pfennighausen, Councilwoman
Seth Armstead, City Manager
Myrna Erway, City Clerk
ABSENT: None
HOLD HARMLESS AGREEMENT - SENIOR CITIZENS
Citv Clerk Erwav advised the City, in response to a request by Doug
Erway, Senior Citizens Coordinator, to use the Grand Royal Mobile Home
Estates as a meeting place for the Senior Citizens, was requested to
furnish a hold harmless agreement to relieve the owner of any
liability incurred during the meetings.
CC-84-277 Motion by Councilman Rigley, Second by Councilman Petta, ALL AYES, to
acknowledge the Senior Citizen meetings as a City function and to
authorize the City Attorney to prepare the necessary hold harmless
agreement to be furnished to the Grand Royal Mobile Home Estates
property owner.
ELECTION NIGHT - NOVEMBER 6. 1984
City Clerk Erway questioned and Council confirmed that City Hall
should remain open on Election Night to provide election return
information to the citizens.
CLOSED SESSION
Council adjourned to a Closed Session at 7:45 p.m., with City Manager
Armstead in attendance.
RECONVENE
The adjourned regular meeting reconvened at 9:08 p.m., with all
members present. Mayor Grant announced Council met in Closed Session
to hear comments by Council and the City Manager, and concluded the
preparation of the evaluation of the City Manager. The final
statement will be prepared, submitted and filed in the City Manager's
personnel file.
Page 1
10/29/84
M ` ` too VJ
CC-84-278 Motion by Councilman Rigley, Second by Councilwoman Pfennighausen, ALL
AYES, that the City Manager is to be evaluated annually, with the
evaluation to be completed by September 1 of each year. In discussion
it was noted the evaluation should begin one month prior to the
deadline.
ADJOURN
The adjourned regular meeting adjourned at 9:14 p.m. The next regular
meeting will be held November 8, 1984 at 5:30 p.m.
Respectfully submitted,
APPROVED:
Mayor - --
Page 2
10/29/84
f'Oy 8 1984 CHECK J
GISTER NO. 110884
C CIL AGENDA ITEM a 4f %�
GRAND TERRACE PENDING CITY PAGE NO.
DEMAND/WARRANT REGISTER NO. 85-051 COUNCIL APPROVAL DATE
1
11/08/84
PAYEE WARRANT CHECK
4ER DETAIL OF DEMANDS PRESENTED WRITTEN
I,
TI N ACCOUNT CHG'O INV NO AMOUNT NO. AMOUNT
DaoC— O
AT&T INFORMATION SYSTEMS
PHONE REiJTAL 10/84 10-4190-235 284.59 1261
BAST40CHLIRY BOTTLED WATER
hOTTLEO NATER,FINANCE 10-4190-238 58323 29.40
BOTTLED •vATER,C/C & EOC 10-4190-238 -38322 9.20
*OTTLED 44TEK,C/M 10-4190-268 58524 4.90 1261
CALIF. PAKKS 5 RECREATION
REG.CPRS r'EET.ANSTINE
CALIF.SOCIETY/MUNICIPAL
r•tE;Al8ERSHIP,CSPFO, 1985
10-4160-270
10-4140-265
CUPY LI;iE CORP.
RENT CUPIER,10/84 C/M 10-4190-240
REi11T COPIERr 10/B4 FINANC` 10-4190-240
DANIEL'S LANDSCAPING SERVICI
?4AIP:T.PARK/TRIAN,GLE 10/811G-4430-245
DNTAPGIiJT CORP.
AAIPT.ON CO'IPUTER,12/84
,IA INT.ON COVPUTER, 12/84
10-4140-246
21-4572-246
DEFER,TEU COivPENSATION PLAN
DF_F.COIaP.P/R EjID.10/19/8 10-2164-000
DEF.COiAP.P/R EivD.10/19/8 10-2170-000
DEF.CO.,AP.P/R E,vD.10/19/8, 10-4120-139
DEF.COriP.P/R END.10/19/8 10-4125-139
DF_F.CO,vP.P/R F!40.10/19/8 1U-4160-139
DEF.CO.YP.P/R EA0.10/19/8 10-41b0-169
IDEF.CO,4P.P/R END.10/19/8 '21-4572-139
42351
4235U
48443
48443
20.00 Pull
40.00 1261
524.70
221.28 1261
1075.00 1261
93.00
93.00
464.0
103.9
388.8
306.5
493.6
448.2
121.8
EMPLOYMENT uEVFLnPr0ENT DEPT.
P.I.T.P/k DEP03IT 10/84 110-2162-000 1 1 378.16
12620
IP4115
284.591
43.501
20.001
40.001
745.98
1075.00
186.00
2346.97
GRAND TERRACE (40 4 PAGE NO.
DEMAND/WARRANT REGISTER NO.
85-051
DATE 11/08/04
N ER
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNT CHG'D
INV NO.
AMOUNT
NO
AMOUNT
S.D.I.P/R DEPOSIT 10/84
10-2163-000
142.23
P4114
520.39
3RG QUARTER RF_TURNF'STATE
10-4125-141
14.96
P4116
14.96
NYRNA ER',vAY
SCPLRC C0t;F.10/18,ER�.AY
10-4120-268
25.00
12621
25.00
ALEXANDF_R G?ANT & CU-'PANY
UP5.CO,liP.PRINT0UTS
10-4140-210
11039
9.53
COi4P.SVC5.10/P4
10-4140-255
11039
1140.00
MAILING L48ELS
10-4190-210
10049
135.70
UPS.COtiP.PRINTOUTS
21-4572-210
11039
9.53
COr4P.SVCS.10/84
21-4572-255
11039
240.00
12622
1534.76
HERTZ EQUIPMENT PENTAL
RENT $ACKHOE,STREETS
16-4900-240
388029
209.70
12623
209.70
IPS SERVICES INCORPORATED
STRFET S4EEP.10/9
18-4908-255
143
393.28
STkEET S�+EEP►10/16
18-4908-255
144
344.12
STKEET S,;EEP,10/22
18-490-255
226
393.28
12624
1130.68
VIRGIL LIVELY
CRuSSING G04RD, 10/15-l0/
17-4G10-R50
159.00
12625
159.00
MICHAtL LUN'A
LOCAL -4ILEkGt,LtJN4
10-4180-271
54.58
1262E
54.58
NAZARLK,HARPER,HOPKIBIS g
LEGAL SERVICES 9/94
10-4160-250
2272.35
12627
2272.35
P-IILIP 1,1. PAGE
PARK CLEAP'-Iip,10/6-10/19/10-4u30-245
230.00
12628
230.00
I
i
GRAND TERRACE J PAGE NO
85-051
DATE 11/08/84
DEMAND/WARRANT REGISTER NO.
;HER
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
0.
DESCRIPTION
ACCOUNT CHG'D
INV NO.
AMOUNT
NO.
AMOUNT
PACIFIC BELL
PHONE C/H 10/84
10-4190-235
583.77
PH0ME,CDi'0PUTER,10/84
21-4572-235
25.62
12629
609.39
PAIidE 'NiEBBER CASH FI,-N:D
wETIRE.P/R Ei:n,10/19/Aa
1U-2167-000
34.72
.�FTIKE.°/R EidD,iC/19/84
10-4120-140
266.36
RETIRE,P/R E,,n.10/19/84
10-4125-140
210.02
RETZRE.P/Q E,vn.10/19/84
10-4140-140
338.15
RETIRE.P/R E;vn.10/19/84
1U-4160-140
307.11
RETIRE.P/R END.10/lP/84
21-4572-140
83.45
P4121
1239.81
PETRA E;vTERPRISES
PAL.UUE CHRISTMAS CARDS
10-4110-210
4480
30.61
PRINTIrJG,HALLOVEEN PARTY
10-4430-220
4484
80.36
FLIERS/HALLOAEEN PARTY
10-4430-230
4483
54.65
FLIERS/CITY BIRTHDAY FAR
10-4804-2EO
4479
117.12
12630
282.74
PEOPLE HELPERS I�IC
REC.SERVICES 10/16-1U/25
10-4430-250
1298.24
12631
1298.24
PtTTY-CASH,PEGGY TROTTIER
REFU;0 TOKE,NI,B/P LIGHTS
10-3308-000
5AJ
7.00
OFFICE SUPPLIF_.3
IQ-4110-210
566
.p0
nE?AIR MIKc,P.A.SYSTEN
IU-4110-210
579
10.00
STH'•IPS CITY rv,Ai-4AGER
1U-4120-210
567
8.00
4AIL PACKAGE
10-4120-210
569
3.10
KUmi� 16E►i STAMP
10-4120-249
573
4.03
CS,",Fv I'EET,SCHi,A3
10-4140-270
D74
10.00
ChITA ',LEFT, SCHrsAS
10-4140-270
575
11.00
GAS FOR L4ANM0vvER
10-4180-245
566
1.01
LIGHT dUILeS,C/H
10-4180-245
57d
1.69
,•IEET LCC, Ai13TT�vE
10-4180-270
572
2.50
UPS KACAR UI`iIT
JU-4u10-256
571
5.38
HAr<nAARE PARK RESTROON
10-4430-245
56n
.76
r4UTS & 5OLTS
1U-4430-245
577
1.78
PRIZE RIBEONS,FAIR
10-4R04-220
576
9.28
12632
76.33
PETTY-CASH,NFGGY T"NCTTIER
VIDEO TePFS,""OC
to-4Ac,8-220
-)70
5.29
12633
`.29
GRAND TERRACE tmo 4 PAGE NO.
DEMAND/WARRANT REGISTER NO.
85-051
DATE 11/0P/84
COHER
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNT CHG'D
INV NO.
AMOUNT
NO.
AMOUNT
PITNEY 80AES
RENT PJST.HETER 12%84-2/'
10-4190-246
997786
31.41
RENT POST.I,.!ETER 12/84-2/821-4572-246
997786
31.40
12634
62.81
SANS BONiO CO CENTRAL Cry UNIIO,
`NPLOYEES DED.P/R 10/19/tIC-2165-000
1119.33
P4120
1119.33
SAN BER,NARDIN0,COUNTY OF
COUNTY DIRECTORRIES
10-4120-210
10.00
COUNTY DIRECTORIES
10-4125-210
10.00
COUNTY DIRECTORIES
10-4140-210
10.00
COUNTY DIRECTORIES
10-4160-210
10.00
P4112
40.00
SAN! BERiNARDI'_'O,COUNTY OF
GLOVES,SHOvELS
10-4180-218
GG076
35.58
SIGvS,STAKES
16-4900-220
LG06
108.64
12635
144.22
SHERIFF FLOYD TIDNELL
OVERTIr,iE,SHERIFF,7/84-9/_10-4410-256
461.39
12636
461.39
SA!l•! BERNARDINO, COUNTY OF
blJi'0P CHARGC,9/18-10/9/84
16-4900-253
o42
3.60
DIJt.iP CHARGE,9/18-10/9/84
16-490p-253
642
150.60
12b37
154.20
TrO,-IA5 J. SCN.roAb
LCC `IEET. 9/25,SCHVAB
10-4140-270
32.00
C'1TA IftET.10/12►SCHWAB
10-4140-270
46.50
SCAG NEET.10/19,5MNA8
10-4140-270
33.50
LOCAL MILEAGE,SCHNAS
10-4140-271
41.00
P4117
153.00
StCU!RITY PACIFIC NATIONAL B
FED.P/:R OEPOSIT 10/P4
1U-2161-000
2194.28
P4113
2194.28
SIG,4AL PAINTENANCE, INC.
SIGNAL MAIINT.9/84
16-4909-255
37785
199.23
12638
195.23
GRAND TERRACE iIiwo 4 PAGE NO.
DEMAND/WARRANT REGISTER NO.
35-051
DATE 11/08/84
HER
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNT CHG'D
INV NO.
AMOUNT
NO.
AMOUNT
SNNITATION&OPERATICN
SEviER CLE04IIvG
21-4572-900
2874
250.00
12639
250.00 r
SmART & FIN:AL IRIS CO.
HALLu4vEE,'4 CANDY
it4-4430-220
943547
175.29
1264C
175.29
SO. CALIF. EDISON COMPANY
ELEC.C/H 9/84
10-4190-238
324.93
ELEC.SPRINKLERS/PARK 9/8
10-4430-238
10.47
ELEC.9ALL PARK LIGHTS 9/"10-4430-238
142.01
ELEC.BART/PALM 9/84
16-0510-238
13.44
ELEC.SIGraALS (3) 9/84
16-4510-238
297.24
12641
788.09 >•
50. CALIF NUrIICIPAL
i,lEi,)BERSHIP SC,"AFI► 1965
10-4180-265
15.00
12642
15.00 y
ROSALIO VA.LEN'ZUELA JR.
LOCAL HILEAGE,VALENZUELA
10-4180-271
25.75
12642
25.75 y
VcRTICAL MANAGE!•'Elj SYSTE;IS
PROCESS PAkK.CITES 9/84
10-4412-255
du010
129.15
1264'
129.15
:',ATTE IP.AR(�EiS OFFICE SUPPLY
PAi)S,I•IOTE PAL)S
10-414n-210
321u
47.38
LIi�IIID P4Gi:R, AOD TAPES
10-4140-210
2838
25.07
LETTER PA06,LABELS
10-4140-210
2524
35.19
RECEIPT 300K
10-4190-210
3214
8.14
12645
115.78
:TEST P11,31-ISHTi;G CO.
CA.CODE 73A 6 73B
10-4125-210
379415
63.42
1264b
63.42
CALIF.00fl1TRACTORS SUPPLIES
RAIN SUITS (b)
16-4a00-220
53683
121.35
12647
121.35
GKAWD TERRACE 4iiiio 4 PAGE NO
DEMAND/WARRANT REGISTER NO.
85-051
DATE 11/08/84
HER
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
).
DESCRIPTION
ACCOUNT CHG'D
INV NO.
AMOUNT
NO
AMOUNT
PILL DARKIN
OVERPAY. BUILO.PERMIT
10-3105-000
100.00
P4115
100.00
A.DALTON 60GK3ELLEDS
1406MLE3 OF ORDER & PPG
10-4110-210
290474
10.49
12646
10.49
HAi'NA LAISTEP
SUPPLIES FOR FAIR
10-4804-220
26.26
P4118
26.26
OLSTEN TEMPORARY SERVICES
TERIP.CLERK TYP.
10-4125-250
47869
262.80
TEhP.CLERK TYP.
10-4125-250
33049
262.80
12649
50.60
PICTURELAND
FRAME CITY POEX1
10-480u-220
37.89
P4110
37.89
PAYROLL
PAYROLL ENDING 10/19/84
10-2161-000
1097.14
PAYROLL ENUING 10/10/84
10-2162-000
189.08
PAYROLL ENDlNG 10/19/84
10-2163-000
63.59
PAYROLL ENDING 10/19/84
10-2164-000
484.00
PAYROLL ENCING 10/19/84
10-2165-000
1119.33
PAYROLL ENDING 10/19/84
10-21b7-000
34.72
PAYROLL ENDING 10/19/84
IQ-2169-000
50.00
PAYPULL ENDING 10/19/84
10-2170-000
103.92
PAYROLL ENDING 10/19/84
10-4120-110
2148.03
PAYROLL ENuING 10/19/84
10-4125-110
1693.72
PAYROLL ENDING 10/19/A4
10-4140-110
2727.07
PAYROLL M ING 10/19/84
10-4160-110
2476.68
PAYROLL ENuING 10/19/84
21-4572-110
672.99
0
6576.71
I
GRAND TERRACE PAGE NO. 7
DEMAND/WARRANT REGISTER NO. 85-051 DATE 11/08/84
PAYEE WARRANT CHECK
HER DETAIL OF DEMANDS PRESENTED WRITTEN
I.
DESCRIPTION ACCOUNT CHG'D INV NO. AMOUNT NO AMOUNT
NRITTEN 13504.90
PREPAID 14389.60
ACCRUED .00
TOTAL 27894.50
RECAP 9Y FUND
FUND 10
FUND 16
FUiVD 17
FUliD 18
FU11D 21
RE —PAID vnRITTEN
13511.33 10461.87
.00 953.20
.00 159.00
.00 1261.28
378.25 649.55
I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, HE AFOR LISTED CHECKS FOR P YMENT OF CITY
LIABILITIES HAVE BEEN AUDITED BY rE AND ARE NECESS RY AND PPROPRIATE_EX ENDIT RES FOR THE
OPERATION OF THE CITY.
THOM S SCHWAB
FINANCE DIRECTOR
: ��g
ST AFF REPO T Date
C R A ITEM ( ) COUNCIL ITEM (XXX) MEETING DATE: November 8, 1984
AGENDA ITEM NO.
SUBJECT: CHRISTMAS TREE SALE - GRAND TERRACE FIRE & RESCUE ASSOCIATION
FUNDING REQUIRED
NO FUNDING REQUIRED XXX
Attached you will find a request from the Grand Terrace Fire and
Rescue Association to permit Christmas tree sales on the property
to the south and adjacent to the fire station at 22582 City Center
Court, Grand Terrace, California, from December 7 - 24, 1984.
In the past, such request was granted and all fees waived.
Attached are copies of the items referenced; specifically, the
County Fire Department approval, permission from the property owner,
Zampese & De Benedet to use the property and a hold -harmless agreement.
Staff Recommends that:
1. THE CITY COUNCIL GRANT THE REQUEST TO GRAND TERRACE FIRE AND
RESCUE ASSOCIATION.
2. ALL FEES BE WAIVED.
SA:ac
Attachments
y
,. November 1, 1984
STAFF
REP0.4-RT
12-9.1045
C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: November 8, 1984
AGENDA ITEM NO. tlC-
SUBJECT: Bond for Street Improvements
FUNDING REQUIRED
NO FUNDING REQUIRED XX
Attached you will find a Bond in the amount of $5,000.00, for that portion
of the street improvements, which is in the City of Grand Terrace on Tract
10392. The Tract 10392 is within the City of Colton and was approved prior
to the incorporation of the City. An annexation to the City of Grand Terrace
incorporated a portion of the rights -of -ways within our boundaries. The
City of Colton and the County required the Developer to make certain improvements,
which as a result of the incorporation and/or annexation are within our City
limits.
Our Ordinance 64 requires that Bond be posted for any work, which is done
within our rights -of -ways. Attached is a Bond in the amount of $5,000.00.
STAFF RECOMMENDS THAT THE CITY COUNCIL:
ACCEPT THE BOND NO. SB 004249 GUARANTEEING THE SUBJECT IMPROVEMENTS.
JK/1h
Attachments
• FAIRNIO: LXSURiVXCE C NIPA
SUBDIVISION IMPROVEMENT BOND Bond No. SB 004249
FAITHFUL PERFORMANCE (CALIFORNIA) Initial Premium $ 9U.00
Nibko & Associates, 41860 Shady Lane,
IGL'OW.4LL a1ENBY THESEPRES£.%'TS, That
Hemet, California, 92344. as Principal and the
F-aIR%IONT INSURANCE COMPANY. a Corporation organized and existing under the laws of
the State of California and authorized to transact surety business in the State of California, as Surety, are held
and firmly bound unto City of Grand Terrace , as Obligee,
in the sum of Five Thousand and No 100-------------- Dollars (s 5,000.00 ),
for the payment whereof, well and truly to be made, said Principal and Surety bind themselves, their heirs, administrators,
successors and assigns, jointly and severally, firmly by these presents
THE CONDITION OF THIS OBLIG4 TIOA' IS SUCH, That WHEREAS, the Principal on NA
19_ entered into a certain Agreement or Contract with the Obligee wherein the Principal agreed to complete the
fo)lowingimprovements: Sanitary sewer in Rosedale southerly of Palm Ave. including
paving and the berm, in a portion of Tract 10392 and required by Ordinance #64.
as more fully set forth in said Agreement.
NOW, THEREFORE, if the Principal shall well and truly perform and fulfill all of the covenants, terms and conditions of
the said Agreement, then this obligation shall be null and void, otherwise to remain in full force and effect. Provided,
however- 1) That the consent of Surety shall be required for any extension of time to complete said improvements: 2)
That no right of action shall accrue hereunder to or for the benefit of any person, firm or corporation other than the
Obligee named herein.
Signed, sealed and dated October 23rd , 19 84.
Nibko &Associates p }�� I.
Principal FAIR1\ l R C ti F'AV1";
By
Ar=98,
l'`nent, ilk t ❑ey-in-Fact
P.Burban A 91510
Addresso
State of California Los Angeles
County of
SS
23rd October 84
On this day of in the year 19 ___ before me personally
Arthur J. Clement,
appeared Jr.
_ personally known to me
Atio,ney In -Fact
(or proved to me on the basis of satisfactory evidence) to be the person whose name is subscribed to this instrument as the
Attorney -in -Fact of. Fairmont Insurance Company , and acknowledged to me that he subscribed the name of the said
company thereto as surety, and his own name as Attorney -in -Fact.
�, �•� r Vfl' ^'+a7►,,a1wc: t7,Allr+t>r>I��t
I ._1
(Notary Public)
S-318 (10-83)
State of California t±
SS.
County of Los Angeles
Tanna 1. Handley, personally kno%%n to me, was by me duly sworn, and did depose and say. that she resides
in the State of California, that she is the duly elected Secretary kit FAII:NIONT INSURANCE COMIIANI,
the corporation described in and %%•hick executed the above instrument, that she knows the seal ul said
corporation; that the seal affixed to said instrument is such corporate seal, that it %%as so offiwd by authority
of her office under the Bylaws of said corporation, and that she signed her name thereto by like authority.
tiubscnbed and sworn to me this •Ith daN, of October, 1983
OFFICIAL SEAL - �" t� l� ��/ ^ 'yv 'A
JUMTH A DE SELLEM - ------ -- --
NOTARY PUBLIC • CALIFORNIA �' ti�t;n•itun
LOS ANGELES COUNTY
My comet. expires CM 13, 19M Judith A De Seileni
�-� � • Notary Public in and
4405 Riverside Dr., #204, BuwCeek, CA 91505
for said County and State
CERTIFICATION
I Patricia l O'Brien, Assistant Secretary of FAIR -MOM MSUKANC t l O\Il' 1.'.l, cerhh th,rt the bin } o
ink polN er of attorney, the above quoted Sections 13 and 14 of Article lV of the Bylaws, and the Resolutio n
he Board of Directors of October -I, 1y83 ha%e not been abrldgCd or revoked and are no"• in full torke
.,nd cftect.
-,it;ned and 5valed at Burb.ink, California, this
••''oat c� ' •.
3 APR. 10 •s �v "_
d: 1970
CAL
IF-
'••'/1,11,r I1114111
23rd day of October • v,84
Patricia J O'B i As Secretary
I
{.{r�;��j�r��4i
Burbank, California
POWER OF A 70111,NUX
KNOW ALL MEN 131' TIIESE PRESENTS:
That FAIRMONT INSURANCE COMPANY, a California Corporation, does hereby Inake, constitute and
appoint
ARTHUR J. CLEMENT, JR
Of BURBANK, CA
California as its true la%%tul Attorneys) -in -Fart, with full power and authority, for and on behalf of the Com-
part as surety, to execute anti deliver and affix the seal of the Compan\• thereto, if a seal is required, bonds,
undertakings, recognizances, consents of surety or other writtenoblit;ahons in the nature thereof, as follows:
1m and all fronds, undertakings, recognizance,,, consent., tit ,uretN or other written obligations in the nature
thereof, •
and to bind FAIRMONT INSC'RA.`CL COMPANY thereby, and .111 ill
act, \tf said ,lttorney(s) In -Fart,
pur+u.tnt to these presents, are hereb\' ratified and confunied
( hi, 1ppointme nt Iu made un,ier and b\• authorit• of the follo\\ ink; tilt C ucnp,,m , which Bylaws
likm in full force and ettect
\KNUE IV ,ekti„n 11 \l'T0Kssl-lti-lN-FA(.T AND Ae,l-NI'; Ihr ,hatnnan of the bo.,,d the president the vice
I n>tdrnt tilt o hirf finan,ial oiG,ct or tilt, se:retary of the „orpoiation r„a\ ap1, u,t attornc• s urta:t or agt nts with pu\+er
rid auth,ont) a, defined or limited in their n,pr:tvt pu�+rrs, t .i:t, nu•\ foot, .+rid ,n hchalt „f tilt, uirpuratun to execute
and deli\er and attic the oral of tilt, e,apu[.Atwn thereto, bond, imdvrt.+l,u•{•, rewAni�arncs, irwy it, of surety or
•,ihtr ,%,,t,n otbhhatons u\ tilt- nature thertol and an\ of ,.u,i ut:,tr, ni.,\ rurn—T any ,w h attutnty in tact or agent
anal n wkt. the pt-cr and autholit% t;r\en ill him or her
Vi1It, l f. 1\' tit,tton li AL'I IIt\1:111 ill ItINh Am, bond undtital,n) iv,o);nti•rn\c ,un+ent of surety tit written
ill haurn in the nature thrrcof ,hall he \alid and b,n,i[n!!; ul•un th\ „nl,,,t.itnao \.hen ,i),ncd by tilt ,hairmin o1 the
b,,i,g the president the
tilt, \ nr president the .furl lin.ut, Cal „Ih,. i of tilt, „•, l.•tar\ tit tilt , ui poration and duly attested
it
and x•alyd it a seal is rer{{wrrd b\ the se,retar) or assistant ,r, rn•t.,r\ „r ,hall b, \ lid and btno r a upon the aunt to ind
\.hen July etriutrd an scaled, ,t a seal is re,luired b\ a duly authonn•d auornty u, ta,t or agent, pursuant to and
Hithin the limits of the authority granted b) his or her po,\er of attornt\
win
Th power of attorney is signed and sealed by facsinule uji elr .11ld I'I. ileaUt1 horiY atty fa nei follo dugly called
Resolu-
tion a.iopted by the Board of [directors of FAIL' ONl IN, 1. IZ
ANC alid held on the •Ird da�r of 0, tober, 1983:
l till \ f U that the +191i`lpo- tlolit seal ot tilt, 1,rVorition, way e \
v,ttatiorney or seiiaipomer A ittornev ,r \trritiation ofeithtrgiven for the erunun. I
b\ tac•imile to arnan) bund, undertak,n re,o) nuan.e Consent of surety itilt- colt utter \+,then my anon in the attjrk tit so, • thereof, and
ei);nah, original
,n l ut tlhr h n watt, i tt,\tK and and bac inding upon tilet\orpur' l ntoration a, il\ dhitht ,.untmal ifont an lititc\ttas though manally
atti.ed.
IN WITNESS WHERE0 1-, FAIRMONT IN be uRCONIVto A thisNY as causeh day , Ifese October,is it) be Signed
by its proper officer and its iorpt r
>.N, 0 FAIRMONT INSURANCE COMPANY
....... cat`
S C t�
APR. 10
tiii•natir,
tf' ..• l,t:,na I' Handley,
(O% eel
Uate:
RT October 30, 1984
� STAFF
12.296
.541 M
C R A ITEM ( ) COUNCIL ITEM (xx) MEETING DATE:- November 8, 1984
AGENDA ITEM NO.
SUBJECT: South Barton Road Sidewalk Project SB 821 Grant
FUNDING REQUIRED
NO FUNDING REQUIRED xx
On August 2, 1984, Staff filed an application for SB 821 funding in the amount
of $22,500.00 utilizing $7,500.00 of the appropriations proposed for Barton Road
Improvements, as a local match towards this project. Staff was successful
in obtaining approval on this grant, which will be used for the construction
of a sidewalk on the south side of Barton Road between Mt. Vernon Avenue and
Honeyhill Drive.
This project is also included in the Plans and Specifications for the Barton
Road Reconstruction Project.
STAFF RECOMMENDS THAT CITY COUNCIL:
ADOPT THE ATTACHED RESOLUTION AUTHORIZING THE SUBMITTAL OF THIS SB 821
ARTICLE 3 CLAIM.
JK/1h
PENDING CITY
COUNCIL APPROVAL
RESOLUTION NO. 84-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA. AUTHORIZING THE
SUBMITTAL OF THE TDA (SB821) BICYCLE & PEDESTRIAN
FACILITY CLAIM - ARTICLE 3.
WHEREAS, SB 821 provides that two percent (2%) of each county's total
transportation fund be annually set aside and used to fund the development of
bicycle and pedestrian facilities; and
WHEREAS, the City of Grand Terrace has planned a pedestrian facilities
system in conformance with its adopted General Plan and San Bernardino County
standards; and
WHEREAS, the City Council of the City of Grand Terrace desires to
construct the pedestrian facilities system within its City utilizing funds
available under SB 821;
NOW, THEREFORE, the City Council of the City of Grand Terrace DOES
HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER as follows:
1. To adopt the South Barton Road Sidewalk Project located on the
south side of Barton Road between Mt. Vernon Avenue and Honey Hill
Drive;
2. To authorize the City's Finance Director as the City's authorized
signature and designated contact person;
3. That the City claims $22,500 and forwards said claim along with a
certified copy of this Resolution to SANBAG for processing.
ADOPTED this 8th day of November, 1984.
ATTEST:
City Clerk of the City of Gran7Mayor of the City of GrandTerrace
Terrace and of the City Council and of the City Council thereof.
thereof.
TO: Grand Terrace Ci4;)CounciI
FROM: Crime Prevention Committee
DATE: Oct. 1, 1984
The meeting was called to order at 6:15 P. M.
Members Present:
Susan Crawford
Joe Ramos
John LeMay
Guests:
Murray Taylor
tlk
FORMATION ONLY
NOV 8 1984
COUNCIL AGENDA ITEM i
Chairman Crawford reported that no committee members had attended the "WE TIP"
convention in Ontario, Ca.'
Further, Crawford advised that the committee had submitted a proposal to the City
Administrator for a Crime Prevention officer . The funds for the deputy would
be paid for by a 90% grant from the state. Such a program had been implemented
in Rialto, Ca. recently.
Dr. Murray Taylor, a city resident, met with the committee and expressed his
concern about problems in the park on De6erry Street. He said the situation
is better now than two months ago. Chairman Crawford informed him that the
Sheriff's Dept. was aware of the problems in the park, and that extra patrolling
had been implemented. Other problems were discussed and are under consideration.
The meeting was adjourned at 6:55 P. M.
RespectfP�"14q
y submitted,
'—
Jd'e Ramos
Secretary
RECEIVED
nCT311334
CITY OF GRAND TERMCE
October 31, 1984
rS-LAFF REPWT 12-8.8002
=1444
C R A ITEM ( ) COUNCIL ITEM ( x4 Mi ETING DATE: November 8, 1984
AGENDA ITEM NO. 7 y-
SUBJECT; Zone Change Ordinance Area No. 1
FU%DING R-EQUIRED xx
The City Council at their regular meeting of October 25, 1984, approved the
first reading of the Ordinance for a zone change in Area 1. The properties,
which are the subject of this zone change, are bounded on the west by
Terrace Avenue, on the south by Walnut, on the east by Maple and on the north
by Vivienda.
The present zone of the properties is R-1. The proposed zoning based on
the approved General Plan is recommended to be M-2, Industrial.
This Area was segregated from the Mass Zone Change because there were people
objecting to the proposed change. All of the affected property owners have
been properly notified.
STAFF RECOMMENDS THAT THE CITY COUNCIL:
1. CONDUCT A PUBLIC HEARING ON THE PROPOSED ORDINANCE.
2. APPROVE SECOND READING OF THE ZONE CHANGE ORDINANCE BY TITLE ONLY,
WAIVING THE FULL READING.
3. ADOPT THE ZONE CHANGE ORDINANCE BY TITLE ONLY.
JK/1h
ORDINANCE N0.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA, APPROVING ZONE CHANGE
` AMENDMENTS IN COMPLIANCE WITH THE GENERAL PLAN
UPDATE OF APRIL 26, 1984. (AREA 1)
WHEREAS, the City Council of the City of Grand Terrace approved a
General Plan Update on April 26, 1984; and
WHEREAS, said General Plan Update resulted in various zoning within
the City of Grand Terrace not being in compliance with said General Plan
Update as required by law; and
WHEREAS, the City Council has directed the Planning Commission of the
City of Grand Terrace to study and to bring said zoning into compliance with
the City's General Plan; and
WHEREAS, the Planning Commission conducted a Public Hearing on this
matter on August 6, 1984, in the time and manner required by law at which all
evidence and testimony was duly heard and considered; and
WHEREAS, the Planning Commission has recommended zoning amendments as
described on Exhibits "A" and "B" attached hereto and incorporated herein; and
WHEREAS, the recommended zoning amendments are consistent and conform
with the General Plan of the City of Grand Terrace as updated on April 26,
1984; and
WHEREAS, the zoning amendments have been reviewed and analyzed as to
environmental impact, and a Negative Declaration has been duly issued in the
time, form, and manner prescribed by law;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES
HEREBY ORDAIN AS FOLLOWS:
SECTION 1. That the real properties as shown on Exhibits "A" and "B,"
attached hereto and incorporated herein, are hereby rezoned and the zoning
amended as shown on said Exhibits.
SECTION 2. Effective Date - This Ordinance shall be in full force and
effect at 12:01 a.m. on the st ay after its adoption.
SECTION 3. Posting - The City Clerk shall cause this Ordinance to be
posted in three (3) public places designated for such purpose by the City
Council.
SECTION 4. First read at regular meeting of the City Council of said
City held on the 2jth day of October, 1984, and finally adopted and ordered
posted at a regular meeting of said City Council on the day of ,
1984.
M
RE
ATTEST:
City Clerk of the City of Gran
Terrace and of the City Council
thereof.
Mayor of the City of GrandTerrace
and of the City Council thereof.
I, Myrna Erway, City Clerk of the City of Grand Terrace, do hereby
certify that the foregoing ordinance was adopted at a regular meeting of the
City Council of the City of Grand Terrace held on the day of ,
1984, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Approved as to form:
City Attorney
City Cler
-2-
1
LEGAL DESCRIPTION
PROPOSED ZONE CHANGE
AREA NO. 1
All that portion of Lots 1,2,3,4 & S as shown on maps of Terra
Bella Tract on file in Book 17 of Maps, Page 40, Records of the Recorder of
San Bernardino County, California, being more particularly described as
follows:
Beginning at intersection of centerlines of Walnut Street and
Terrace Avenue, per said Terra Bella Tract;
THENCE Northeasterly, along said centerline of Terrace Avenue, to
the intersection of said centerline with the centerline of Vivienda Avenue;
THENCE Southeasterly, along said centerline of Vivienday Avenue
through all it's various courses, to the intersection of said centerline
with the centerline of Maple Avenue;
THENCE Southeasterly, along said centerline of Maple Avenue, to the
intersection of said centerline iwth the centerline of Walnut Avenue;
THENCE Westerly, along said centerline of Walnut Avenue, to the
intersection of said centerline with said centerline of Terrace Avenue,
being also the Point of Beginning.
Excepting therefrom any portion of the parcels described herein
contained within the Right -of -Way of the Streets named above.
October 31, 1984
ST&FF REPOUT 12-8.8002
r 5*
t
C R A ITEM ( ) COUNCIL ITEM (xx) MEETING DATE: November 8, 1984
AGENDA ITEM NO. 79
SUBJECT: Zone Change Ordinance Area No. 2
FUNDING REQUIRED xx
NO FUNDING REQUIRED
The City Council at their regular meeting of October 25, 1984, approved the
first reading of the Ordinance for a zone change in Area 2. The subject
property is located northerly of Vivienda, easterly of Terrace Avenue,
westerly of Southern Pacific Railroad, and generally southerly of an area,
which is encumbered by the Southern California Edison Co. transmission lines.
The original zoning on the subject parcel was A-1, limited agricultural. The
General Plan designation is for industrial use and the recommended zoning,
which would conform to this General Plan designation, would be M-2 Industrial.
This parcel was likewise subject of opposition to the proposed zone change at the
time when the Mass Zone Change was considered by the City Council.
All of the affected property owners have been notified of the public hearing
on this matter.
STAFF RECOMMENDS THAT THE CITY COUNCIL:
1.
2.
3.
JK/lh
CONDUCT A PUBLIC HEARING ON THE PROPOSED ORDINANCE.
APPROVE SECOND READING OF THE ZONE CHANGE ORDINANCE BY TITLE ONLY,
WAIVING THE FULL READING.
ADOPT THE ZONE CHANGE ORDINANCE BY TITLE ONLY.
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA, APPROVING ZONE CHANGE
AMENDMENTS IN COMPLIANCE WITH THE GENERAL PLAN
UPDATE OF APRIL 26, 1984. (AREA 2)
WHEREAS, the City Council of the City of Grand Terrace approved a
General Plan Update on April 26, 1984; and
WHEREAS, said General Plan Update resulted in various zoning within
the City of Grand Terrace not being in compliance with said General Plan
Update as required by law; and
WHEREAS, the City Council has directed the Planning Commission of the
City of Grand Terrace to study and to bring said zoning into compliance with
the City's General Plan; and
WHEREAS, the Planning Commission conducted a Public Hearing on this
matter on August 6, 1984, in the time and manner required by law at which all
evidence and testimony was duly heard and considered; and
WHEREAS, the Planning Commission has recommended zoning amendments as
described on Exhibits "A" and "B" attached hereto and incorporated herein; and
WHEREAS, the recommended zoning amendments are consistent and conform
with the General Plan of the City of Grand Terrace as updated on April 26,
1984; and
WHEREAS, the zoning amendments have been reviewed and analyzed as to
environmental impact, and a Negative Declaration has been duly issued in the
time, form, and manner prescribed by law;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES
HEREBY ORDAIN AS FOLLOWS:
SECTION 1. That the real properties as shown on Exhibits "A" and "B,"
attached hereto and incorporated herein, are hereby rezoned and the zoning
amended as shown on said Exhibits.
SECTION 2. Effective Date - This Ordinance shall be in full force and
effect at 12:01 a.m. on the st ay after its adoption.
SECTION 3. Posting - The City Clerk shall cause this Ordinance to be
posted in three (3) public -places designated for such purpose by the City
Council.
SECTION 4. First read at regular meeting of the City Council of said
City held on the 25th day of October, 1984, and finally adopted and ordered
posted at a regular meeting of said City Council on the day of ,
1984.
m
!W]
ATTEST:
City Clerk of the City of Gran
Terrace and of the City Council
thereof.
Mayor of the City 6T79—rand Terrace
and of the City Council thereof.
I, Myrna Erway, City Clerk of the City of Grand Terrace, do hereby
certify that the foregoing ordinance was adopted at a regular meeting of the
City Council of the City of Grand Terrace held on the day of ,
1984, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Approved as to form:
i ty Attorney
-2-
City Cler
1
LEGAL DESCRIPTION
PROPOSED ZONE CHANGE
AREA NO. 2
All those portions of Lot 39 of Jurupa Rancho, as per map on file
in Book 1 of Maps, Page 47; and Lot 4, Block 88 of Rancho San Bernardino as
per map on file in Book 7 of Maps, Page 2, and Block "A" of Resubdivision
of Grand Terrace Tract as per map on file in Book 1 of Record of Surveys
Page 33, all Records of the Recorder of San Bernardino County, California,
being more particularly described as follows:
Beginning at the intersection of the Northerly Right -Of -Way line of
Vivienda Avenue and the Easterly Right -of -Way of Terrace Avenue, said
intersection also being the Southwest corner of that certain parcel
conveyed to B & R Partnership, a limited partnership by Grant Deed recorded
February 25, 1982 as Instrument No. 82-036755, Official Records of said San
Bernardino County, California;
THENCE Northerly along said Easterly Right -of -Way line, being also
along the Westerly line of said B & R Partnership parcel, to the Northwest
corner of said B & R Partnership parcel;
THENCE Easterly along the Northerly line of said B & R Partnership
parcel to the Northeast corner thereof, being also the common corner to the
Northwest corner of that certain parcel conveyed to Donald E. Banta and
Pamela A. Banta, Husband and Wife as Joint Tenants by Individual Grant Deed
recorded July 12, 1976, in Book 8966, Page 102, Official Records of said
San Bernardino County, California;
THENCE continuing Easterly along the Northerly line of said Banta
Parcel to the intersection of said Northerly line with the boundary line
between the Jurupa Rancho and Rancho San Bernardino, said point bears North
20° West, a distance of 487.8 feet from Station No. 2 of said Rancho San
Bernardino;
THENCE North 200 West, along said boundary line between said
Rancho's to a point thereon said point bears North 200 West, a distance of
489.27 feet from said Station No. 2;
THENCE South 890 41' East 513.47 feet to a point on the westerly boundary
line of the Southern California Motor Railroad;
THENCE South 90 03' West a distance of 323.49 feet to a point on the
southerly line of said Lot 4 that is North 660 15' East a distance of 321 feet
measured along said southerly line, from the southwest corner of said Lot 4;
LEGAL DESCRIPTION
PROPOSED ZONE CHANGE
AREA NO. 2
Continued
THENCE North 66° 15' East on said southerly line a distance of 9.22
feet, more or less, to a point on the westerly line of the Pacific Electric
Railroad right of way, 100.00 feet wide;
THENCE Southerly along said Westerly line to the intersection of
said Westerly line with said northerly Right of Way line of Vivienda
Avenue;
THENCE Westerly along said Northerly Right -of -Way line through all it's
various courses to the Point of Beginning.
f
October 31, 1984
� ST6.FF
12-8.8002
54*
C R A
ITEM
( )
COUNCIL ITEM ( x4 hC ETING DATE: November 8, 1984
AGENDA
ITEM
NO.
7 C-1
SUBJECT: Zone Change Ordinance Area No. 26 B-1
FUNDING REQUIRED xx
NO FUNDING REQUIRED
The City Council at their regular meeting of October 25, 1984, approved the
first reading of the Ordinance for a zone change in Area 26 B-1. The area
is located on the northeast corner of Oriole and Pico. It consists of
approximately 10 acres. The previous zoning on the subject parcel was A-1,
.Limited Agricultural. The proposed zone is R-1. The R-1 will conform to the
General Plan designation of low density residential development as per approved
General Plan.
It should be pointed out that the City Council at their regular meeting of
October 25, 1984, directed the Staff to provide an overlay within Area 26
for an R-1 1/2 acre minimum (20,000 sq. ft.). This overlay will be presented
to the Planning Commission for their consideration at their regular meeting
of December 3, 1984, and a public hearing will be scheduled on that zone change.
All of the affected property owners will be notified.
It is anticipated that the Planning Commission recommendation from their meeting
of December 3, 1984, will be presented to the City Council at their 2nd meeting
in December.
STAFF RECOMMENDS THAT THE CITY COUNCIL:
1. CONDUCT A PUBLIC HEARING ON THE PROPOSED ORDINANCE.
2. APPROVE SECOND READING OF THE ZONE CHANGE ORDINANCE BY TITLE ONLY
WAIVING THE FULL READING.
3. ADOPT THE ZONE CHANGE ORDINANCE BY TITLE ONLY.
JK/1h
r
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA, APPROVING ZONE CHANGE
AMENDMENTS IN COMPLIANCE WITH THE GENERAL PLAN
UPDATE OF APRIL 26, 1984. (AREA 26-B-1)
WHEREAS, the City Council of the City of Grand Terrace approved a
General Plan Update on April 26, 1984; and
WHEREAS, said General Plan Update resulted in various zoning within
the City of Grand Terrace not being in compliance with said General Plan
Update as required by law; and
WHEREAS, the City Council has directed the Planning Commission of the
City of Grand Terrace to study and to bring said zoning into compliance with
the City's General Plan; and
WHEREAS, the Planning Commission conducted a Public Hearing on this
matter on August 6, 1984, in the time and manner required by law at which all
evidence and testimony was duly heard and considered; and
WHEREAS, the Planning Commission has recommended zoning amendments as
described on Exhibits "A" and "B" attached hereto and incorporated herein; and
WHEREAS, the recommended zoning amendments are consistent and conform
with the General Plan of the City of Grand Terrace as updated on April 26,
1984; and
WHEREAS, the zoning amendments have been reviewed and analyzed as to
environmental impact, and a Negative Declaration has been duly issued in the
time, form, and manner prescribed by law;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES
HEREBY ORDAIN AS FOLLOWS:
SECTION 1. That the real properties as shown on Exhibits "A" and "B,"
attached hereto and incorporated herein, are hereby rezoned and the zoning
amended as shown on said Exhibits.
SECTION 2. Effective Date - This Ordinance shall be in full force and
effect at 12:01 a.m. on the 31st aay after its adoption.
SECTION 3. Posting - The City Clerk shall cause this Ordinance to be
posted in three (3) public places designated for such purpose by the City
Council.
SECTION 4. First read at regular meeting of the City Council of said
City held on the 25th day of October, 1984, and finally adopted and ordered
posted at a regular meeting of said City Council on the day of ,
1984.
M
ATTEST:
City Clerk of the City of 6ran
Terrace and of the City Council
thereof.
Mayor of the City of GrandTerrace
and of the City Council thereof.
I, Myrna Erway, City Clerk of the City of Grand Terrace, do hereby
certify that the foregoing ordinance was adopted at a regular meeting of the
City Council of the City of Grand Terrace held on the day of ,
1984, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Approved as to form:
City Attorney
-2-
City Cler
LEGAL DESCRIPTION
ZONE CHANGE
AREA 26-B-1
All that portion of the Southwest 1/4, Northeast 1/4, Southwest 1/4,
Section 4, Township 2, South Range 4, West S.B.B. & M., in the City of
Grand Terrace, County of San Bernardino, State of California (Containing
9.7 acres more or less).
K L t_J u4K 1 S44
Date: 11/2/84
C R A ITEM ( ) COUNCIL ITEM (XX) FETING DATE: 11/8/84
AGENDA ITEM -NO. g /-
SUBJECT: EQUIPMENT BOND LEASE FINANCING PROGRAM
NO FUNDING REQUIRED XX
The City of Grand Terrace currently contracts for Data Processing Services from the
firm of Alexander Grant, located in Van Nuys. The contract provides payroll, sewer,
generl accounting, and business license services. The system has worked adequately
for the past five years but we have reached the point where the cost of the services
exceeds the cost of leasing our own in-house computer system.
One of the major drawbacks of our current system is outdated information and lack of
control over the system. Our system consists of a single data terminal linked to
Alexander Grant's main computer. We transmit data by phone and have no on-line
capability. The lack of on-line capability forces the staff to rely on monthly
reports which are often over 30 days old to make decisions.
The City has the opportunity to join several other cities with SCAG to finance
equipment leases at tax exempt rates, less than eight percent.
Staff proposes leasing an in-house computer system with a principal value of fifty
thousand dollars. The in-house system will allow information to be updated daily
and eliminate the delay of time in shipping reports from Van Nuys to Grand Terrace.
The following schedule is a breakdown of yearly data processing costs of the current
and proposed financing:
Computer Services
System Maintenance
Printing & Forms
U.P.S Shipping (A.Grant to City)
Contract Programming
Yearly Cost
Current
Proposed
Alexander Grant
Bond Lease
Contract
$ 16,560.00
$ 12,120.00
1,976.00
2,577.00
4,300.00
4,300.00
300.00
-0-
4,000.00
$ 23,666.00 $ 22,997.00
The following schedule is an analysis of the costs saved by leasing a computer
system in-house. Note that the savings dramatically increase after year five. The
lease would run for five years after which no further lease payments would have to
be made and title to the equipment would transfer to the City.
Year 1 2 3 4 5 6 7
A. Grant Contract 23,666 24,849 26,091 27,396 28,766 30,204 31,714
Bond Financing Lease 22,997 23,541 24,112 24,711 25,341 13,882 14,576
Yearly Savings 669 1,308 1,878 2,685 3,425 16,322 17,138
Page 2
EQUIPMENT BOND LEASE FINANG PROGRAM
COUNCIL MEETING OF OCTOBER 8, 1984
The City currently has an arrangement with a City staff member to lease his personal
vehicle to the City for City use. This arrangement has existed for three years.
The staff is proposing the lease of a vehicle for the exclusive use of the City.
The major disadvantage of the current arrangement is when the staff member we pay
for the use of his vehicle is sick or on vacation, the City has no vehicle to
perform street and park maintenance functions. The major advantages of leasing our
own vehicle would be 24 hour availability, excemption from DMV fees by using
E plates, and purchase of gasoline at government tax exempt rates.
The following is a breakdown of costs. A lease with a principal cost of ten
thousand dollars would result in the following costs. The maintenance is estimated
but with average yearly mileage of 8,000 miles and the purchase of a maintenance
contract we feel this to be a realistic figure.
Yearly Rental Payments
Yearly Mileage Payments (8,272 miles)
Fuel Usage (8,272 miles)
Insurance
Tires and Maintenance
Current Lease
Proposed
from Employee
Bond Lease
$ 11500
$ 2,425
2,068
-0-
426
75
642
$ 3,568
$ 3,568
The leasing of the computer system and truck can be done within our current budget
and does not require appropriation of additional funds. Staff feels these changes
will increase efficiency and result in cost savings to the City.
Staff Recommends Council:
1. APPROVE THE ATTACHED RESOLUTION APPROVING, AUTHORIZING AND DIRECTING EXECUTION
OF LEASE FINANCING.
2. AUTHORIZE EXCUTION OF THE AGENCY AGREEMENT BETWEEN SCAG AND THE CITY OF
GRAND TERRACE.
n
RESOLUTION NO. 84-
PEA ING CITY
COUP. APPROVAL
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA, APPROVING, AUTHORIZING
AND DIRECTING EXECUTION OF LEASE FINANCING
DOCUMENTS, APPROVING PRELIMINARY OFFICIAL
STATEMENT, AND AUTHORIZING AND DIRECTING CERTAIN
ACTIONS WITH RESPECT THERETO.
WHEREAS, the City of Grand Terrace (the "City"), working together with
the Cities of Clarement, Placentia, Rancho Cucamonga, and Riverside
(collectively referred to herein as the "Lessees") and the Southern California
Association of Governments ("SCAG"), is proposing to proceed with a joint
lease financing; and
WHEREAS, in connection therewith, the City is proposing to proceed
with lease financing of certain property described in Exhibit "B" to the Lease
Agreement (as hereinbelow referred to) (the "Project") and it is in the public
interest and for the public benefit that the City authorize and direct
execution of the Lease Agreement and other financing documents in connection
therewith; and
WHEREAS, pursuant to the City's authorization, Merrill Lynch Capital
Markets and Kelling & Co. (the "Underwriters") have prepared and presented to
this City a Preliminary Official Statement containing information material to
the offering and sale of the Certificates; and
WHEREAS, the documents below specified have been filed with this City,
and the members of the City Council, with the aid of its staff, have reviewed
said legal documents and Official Statement;
NOW, THEREFORE, the City Council of the City of Grand Terrace DOES
HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER as follows:
Section 1. That the below -enumerated documents be and are hereby
approved, and the Mayor is hereby authorized and directed to execute said
Agreements, and the City Clerk is hereby authorized and directed to attest to
the Mayor's signature:
a. Lease Agreement, relating to the Project, between SCAG, as
Lessor, and the City, as Lessee (the "Lease Agreement");
b. Trust Agreement, by and among SCAG, the Lessees and First
Interstate Bank of California (the "Trustee"), relating to the
financing of the acquisition of the Project, and the execution
and delivery of the Certificates of Participation (the
"Certificates of Participation") in the Lease Payments to be
made by the Lessees under the Lease Agreements;
c. Agency Agreement, relating to the appointment by SCAG of the
City as its agent to carry out all phases of the supervision
of the acquisition and installation of the Project, between
SCAG and the City;
M
d. Deposit Agreement, relating to the deposit by the City with
the Trustee of an amount equal to the non -asset portion of the
principal amount of the Lease Agreement, between the City, the
Trustee, and Fireman's Fund Insurance Company;
e. Any acquisition or assignment agreements necessary to transfer
title to portions of the Project acquired prior to the
completion of the financing and on anticipation of the
financing, from the City to SCAG, are necessary to assign from
the City to SCAG rights under contracts of purchase for
portions of the Project entered into prior to completion of
the financing.
Section 2. Said documents are subject to minor revision not
inconsistent with the essential terms thereof.
Section 3. The Finance Director and the City Manager are individually
authorized to execute that certain Purchase Agreement, by and among the
Underwriters, the Lessees, the Trustee, and SCAG, upon presentation of such
Agreement by the Underwriters to the Lessees, so long as the interest rate
with respect to the Certificates to be purchased by the Underwriters
thereunder will not produce Lease Payments payable under the Lease Agreement
which will be in excess of those not to exceed amounts specified in Exhibit
"A" to the Lease Agreement.
Section 4. The Mayor, the City Manager, the City Clerk, the Finance
Director, and other officials of the City are hereby authorized and directed
to execute such other agreements, documents, and certificates as may be
necessary to effect the purposes of this Resolution and the lease financing
herein authorized.
Section 5. To the best of the City Council's knowledge, information,
and belief, the Preliminary Official Statement contains no untrue statement of
a material fact with respect to the City or omits to state a material fact
with respect to the City required to be stated where necessary to make a
statement not misleading in the light of the circumstances under which it was
made.
Section 6. The Preliminary Official Statement is approved for
distribution in the offering and sale of Certificates of Participation
evidencing proportionate interests of the Owners individually thereof in Lease
Payments to be made by the Lessees under the Lease Agreements.
Section 7. The City Manager and the Finance Director are individually
authorized to approve corrections and additions to the Preliminary Official
Statement by supplement or amendment thereto, or otherwise as appropriate,
provided that any such corrections or additions shall be necessary to cause
the information contained therein to conform with facts material to the
Certificates, or to the proceedings of the City or such corrections or
additions are in form rather than in substance.
WAE
4
Section 8. The City Manager and the Finance Director are individually
authorized and directed to cause the Preliminary Official Statement to be
brought into the form of a Final Official Statement and to execute said Final
Official Statement, dated as of the date of the sale of the Certificates, and
a statement that the facts contained in the Final Official Statement, and any
supplement or amendment thereto (which shall be deemed an original part
thereof for the purpose of such statement) were, at the time of sale of the
Certificates, and does not, as of the date of delivery of the Certificates,
true and correct in all material respects and that the Final Official
Statement did not, on the date of sale of the Certificates, and does not, as
of the date of delivery of the Certificates, contain any untrue statement of a
material fact with respect to the City or omit to state material facts with
respect to the City required to be stated where necessary to make a statement
not misleading in light of the circumstances under which it was made. The
City Manager shall take such further actions prior to the signing of the
statement as are deemed necessary or appropriate to verify the accuracy of the
statement.
ADOPTED this 8th day of November, 1984.
ATTEST:
City Clerk of the City of Grand Mayor of the City of Grand Terrace
Terrace and of the City Council and of the City Council thereof.
thereof.
I, Myrna Erway, City Clerk of the City of Grand Terrace, do hereby
certify that the foregoing Resolution was introduced and adopted at a regular
meeting of the City Council of the City of Grand Terrace held on the day
of ,1984, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Approved as to form:
City Attorney
City Clerk
- 3 -
a `Hrr rccr un I 3AMAA
Date: 11/5/84
C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: November 8, 1984
AGENDA ITEM NO. _g
SUBJECT: Retention Schedule for City Records
FUNDING IS REQUIRED
NO FUNDING IS REQUIRED XX
The City has accumulated many records that have exceeded their legal retention
period and are no longer required for City business. The enclosed proposed
Resolution would, in compliance with Government Codes, establish the City's policy
to determine the retention and disposition of records used in the City's business
stating how long each type of record shall be kept, in what form each type of record
shall be retained, and if or when the records may be destroyed.
Staff Recommends that Council:
ADOPT THE ENCLOSED RESOLUTION AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS AS
PROVIDED BY SECTION 34090 OF THE GOVERNMENT CODE OF THE STATE OF CALIFORNIA.
ME:id
Enclosures:
I AP
RESOLUTION NO. 84-
n
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA, AUTHORIZING THE
DESTRUCTION OF CERTAIN CITY RECORDS AS PROVIDED BY
SECTION 34090 OF THE GOVERNMENT CODE OF THE STATE
OF CALIFORNIA.
WHEREAS, the keeping of numerous records is not necessary after a
certain period of time for the effective and efficient operation of the
government of the City of Grand Terrace; and
WHEREAS, Section 34090 of the Government Code of the State of
California provides a procedure whereby any city record which has served its
purpose and is no longer required may be destroyed, and the destruction of
said records will not interfere with the services and functions of the city;
NOW, THEREFORE, The City Council of the City of Grand Terrace does
hereby resolve, determine, and demand as follows:
Section 1. That the records of the City of Grand Terrace, as set
forth in a schedule by groups on Exhibit "A" attached hereto and incorporated
herein by this reference, are hereby authorized to be destroyed as provided by
Section 34090 of the Government Code of the State of California and in
accordance with the provisions of said schedule upon the request of the
department head and with the consent, in writing, of the City Attorney without
further action by the City Council of the City of Grand Terrace.
Section 2. The provisions of Section 1. above do not authorize the
destruction of:
(a) Records affecting the title to real property or liens thereon;
(b) Court records;
(c) Records required to be kept by statute;
(d) Records less than two (2) years old;
(e) The minutes, ordinances, or resolutions of the City Council of the
City of Grand Terrace or of any City board, committee, or
commission.
Section 3. Notwithstanding the provisions of Section 2., the
duplicates of records not less than two (2) years old which are no longer
required are hereby authorized to be destroyed as set forth in the attached
Exhibit "A".
Section 4. The destruction of any record as provided for herein shall
be by burning, shredding, or other effective method of destruction, and said
destruction shall be witnessed by the City Clerk or designated representative.
ATTACHMENT NO. 1
n
n
Section 5. The term " r " ysed�y herein shall include documents,
instruments, books, microfilm4`x "pap rb.
ADOPTED this day of 19 .
ATTEST:
City Clerk of the City of G Mayor of the City of Grand Terrace
Terrace and of the City Council and of the City Council thereof.
thereof.
I, Myrna Erway, City Clerk of the City of Grand Terrace, do hereby
certify that the foregoing Resolution was introduced and adopted at a regular
meeting of the City Council of the City of Grand Terrace held on the day
of ,1984, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Approved as to form:
City Attorney
City Clerk
IWJE
n
EXHIBIT "A"
u
Group
Resolution No. 84-
Adopted , 1984
DESCRIPTION OF PERMANENT RECORDS
I Building Permits
Maps
Plans
Drawings
Checks & Inspections
Easements
Deeds
Liens
Condemnations
Assessment Districts
Utility Undergrounding
Group II
Group III
Group IV
Flood Control
Cablevision
Capital Improvements
Streets
Lights
Trees
Signals
Signs
Curbs
Gutters
Bikeways
Drainage
Soil Erosion
Hydrology
Parks
Landscaping
Rights -of -Way
Parking
Weed Abatement
Street Names & Numbers
Housing
General Plan Amendments
Records Required by Statute, such as Articles of Incorporation,
annexations, final audits, certain contracts and leases, etc.
Minutes, Ordinances, and Resolutions of City Council or Boards and
Commissions.
Notices of special meetings, affidavits, supporting exhibits.
Documents with lasting administrative, legal, fiscal, historical or
research value including, but not limited to:
Personnel cumulative records, Reviews, Promotions, Time Records, Leave,
CETA, Policy and Procedures, OSHA Inspections, Affirmative Action
Programs.
Fiscal: Audit - Annual and Semi-annual, Budget Allocations,
Appropriations, Expenditures, Encumbrances, Journals and Ledgers,
Inventory, Payroll, Receipts, Collections, Check Register, Capital
Property, Business Licenses, Fees, Schedules, Grants, Bonds, Trust
Funds, Revenue Sharing, Treasurer's Register.
Historical - City Organization Charts, City Flower/Tree/Motto/Poem,
Bicentennial Year, Press Releases, Report and Statistical Analyses.
OTHER RECORDS
Groups V Pertain to duplicate copies of the above four listings, reference
thru XIII files, and transitory files.
Groups XIV, Include items which can be destroyed departmentally upon supersession
XV & XVI ojeobsolescence.
Exhibit "A" (60
Resolution No. 84-
Page 2 of 4
CITY OF GRAND TERRACE RETENTION SCHEDULE
D-+--+inn 0A 4^Ar
Record
Group
Office
Center
REMARKS
Number Title or Description
Orig
Dup
(in yrs)
(in yrs)
Destroy
Note No. 1
Any item c<
I Records affecting title
x
2 yrs
Perm
If Micro
to real property or
(See Note
destroyed ,
liens thereon.
#1
are 2 copi(
microfilm,
one in saf(
age. (Desti
II Records required to be
x
2 yrs
Perm
If Micro
kept permanently by
(See Note
years only
statute.
#1
if not on
Note No. 2
III Minutes, ordinances, and
x
2 yrs
Perm
(See Note
resolutions of the City
#4)
Any item n'i
Council or Boards, Commit-
microfilm i
tees and Commissions
ject to de!
will not bi
troyed witl
IV Documents with lasting
x
2 yrs
Perm
(See Note
written pe
historical, administra-
#1)
lof the dep.
tive, legal, fiscal, or
head & the
research value & record
Attorney
copy of City publications
Note No. 3
Regar ess
V Correspondence, operation-
x
2 yrs
5 yrs
5 yrs
al reports & information
(See Note
Office Reti
upon which City policy has
#5)
period as
been established
earlier tr,
the Record
is authori,
VI Duplicates of V above when
x
2 yrs
2 yrs
retention is necessary
for reference
Note No. 4
Original
minutes, o
lances, res,
VI I Records requiring reten-
x
2 yrs
5 yrs
5 yrs
tion for mbpowbWn five
(See Noteland
offici,
years by statute or
#3)
will not bi
administrative value
troyed eve
microfilme
VIII Duplicates needed for
x
2 yrs
3 yrs
5 yrs
administrative purposes
(See Note
Note No. 5
for five years.
#5)
Destroy up
supersessi
obsolescem
n be
f there
,s on
wi th
stor-
-ucti on
apply
'i lm. )
)t on
►nd sub-
;truction
des -
]out
mission
►rtment
C i ty
of
anti on
isted,
insfer to
Center
:ed.
iunci 1
,di n-
)lutions,
it bonds
des -
if
)n
)n or
:e.
Exhibit "A"
Resolution No. 84-
Page 3 of 4
CITY OF GRAND TERRACE RETENTION SCHEDULE
Rctantinn Parindc
Record
Group
Office Center
Number Title or Description
Orig Dup (in yrs) (in yrs) Destroy
IX Al 1 other on gi nal Ci ty
x
2 yrs
1 yr
3 yrs
records or instruments,
(See Note
books, or papers that are
#3)
considered public docu-
ments not included in
Groups I through VIII
X Duplicates and other docu-
x
x
2 yrs
3 yrs
5 yrs
ments not public record
(See Note
required to be maintained
#5)
for administrative
purposes.
XI Duplicate records
x
1 yr
1 yr
requiring retention for
administrative purpose
such as reference material
for making up budgets, for
planning, and programming.
XII Reference files. (Copies
x
1 yr
1 yr
of documents which dupli-
cate the record copies
filed elsewhere in the
City; documents which
require no action and are
non -record; rough drafts,
notes, feeder reports, and
similar working papers
accumulated in preparation
of a communication, study,
or other document, and
cards, listings, indexes,
and other papers used for
contolling work.)
XIII Transitory files, includ-
x
x
3 mos
3 mos
ing letters of transmittal
(when not a public record)
suspense copies when reply
has been received, routine
requests for information
& publication, tracer let-
ters, feeder reports, and
other duplicate copies no
I
longer needed.
i
1
REMARKS
:J
Exhibit "A"
Resolution No. 84-
Page 4 of 4
CITY OF GRAND TERRACE RETENTION SCHEDULE
RPtantinn Parind-,
Record
Group
Office Center
Number Title or Description
Orig Dup (in yrs) (in yrs) Destroy
XIV Original documents di s-
x
2 yrs
3 yrs
5 yrs.
posable upon occurrence of
(See Note
an event or an action
#5)
(i.e., audit completion,
job completion, completion
of contract, etc.) or upon
obsolescence, superses-
sion, revocation.
XV Department policy files
x
Indef
Indef
and reference sets of
(See Note
publications.
#5)
XVI Duplicates of non -record
x
Indef.
Indef
documents required for
(See Note
administrative needs but
#5)
destroyable on occurrence
of an event or an action.
REMARKS
SEC. 34090. Des uction of city records; .axcepted records;
con uction
Unless otherwise provided by law, with the approval of the
legislative body by resolution and the written consent of
the city attorney the head of a city department may destroy
any city record, document, instrument, book or paper, under
his charge, without making a copy thereof, after the same
is longer required.
This section does not authorize the destruction of:
(a) Records affecting the title to real property or liens
thereon.
(b) Court records.
(c) Records required to be kept by statute.
(d) Records less than two years old.
(e) The minutes, ordinances, or resolutions of the legisla-
tive body or of a city board or commission.
This section shall not be construed as limiting or qualifying
in any manner the authority provided in Section 34-090.5 for
the destruction of records, documents, instruments, books
and papers in accordance with the procedure therein prescribed.
SEC. 3-090.5. Conditions for destrovin; records
'\oti�,ithstanding the provisions of Section 3,1020, the city
officer having custody of public records, documents,
instruments, books, and papers, may, without the approval
of the legislative body or the r,-ritten consent of the city
attorney, cause to be destroyed any or all of such records,
documents, instruments, boobs and papers, if all of the
folloicing conditions are complied Frith:
(a) The record, paper, or document is photographed,
microp hotographed or reproduced on film of a type
approved for permanent photographic records by the
i;ational Bureau of Standards.
(b) The device used to reproduce such record, japer, or
document on film is one ,:hich accurately and le;ihle
reproduces the original thereof in all details.
(C) The p1loto-rriphs, ILlc7'ojihOtU�rap}ls, or other repro-
ductic,ns on fi1.m <,re made as .ccehle for puhlic
ref crence as the hook records r.ere.
(d) A true copy of archival quality of such film rcpro-
duc:tions shall be I: r)t in a safe and place
for :security hurpo�,es.
Provided, that no page of vny reco-•d, paper, or
d-)cum,-.nt .,hall Lc destroyed ifany :_.ic}i Pal;c cat.n_�t he
rc produced on f i lrn �; i th full lc_il>> 1 i ty. I:vc ry uc h un-
reproalucihle pa';e f�;hrill he perr.%))(:ntly pre�:erved in a ra.u:ncr
that kill afford ear,y reference.
'1 SEC. 31090.7. Duplicate records less than five years
old; dcstruction of
l,otwithstanding the provisions of Section 3"090, the
Attachment legislative body of a city may prescribe a Procedure under
No. 2 �,,11i_ch duplic Ites of city records le:s tl;:it five }'ears old
r,,ay be des3troyed if they are no longer required.