11/29/1984CITY OF GRAND TERRACE
REGULAR COUNCIL MEETING
_ AGENDA
TERRACE -VIEW EL0"W- &'�` 'SCHOOL NOVEMBER 29, 19$�
22731 Grand Terrace Road 6:15 P.M.
* Call to Order
* Invocation - Pastor Ray Williams, Grand View Baptist Church
* Pledge of Allegiance
z Roll Call
(CONVENE COMMUNITY REDEVELOPMENT AGENCY
Staff
Recommendations
:. r,�; r���•sl of ERinutes (11/8/84) Approve
%• 5Prova1 of Check Register No. CRA112984 Approve
13. A RESOLUTION OF THE COMMUNITY REDEVELOPMENT Adopt
AGFFJCY OF SHE CITY OF GRAND TERRACE, CA,
r ECLAR_NG ITS INTENTION TO ISSUE CONSTRUCTION
i ':.CAM NOTES IN CONNECTION WITH CERTAIN SINGLE
F AMILY RESIDENTIAL DEVELOPMENT LOCATED WITHIN
s
THE CITY OF GRAD TERRACE, CA.
14. Fcono,.ii-v Development Status Report Oral Report
�3�:�'tti• i:sasenow RSG )
5. Economi.- Development Committee Appointment(s)
I
hCJGLiRN C'fi*1!4+iNITY REDEVELOPMENT AGENCY
�. -__ .�
t
*CDNVE:Nt CITY COUNCIL
Items to A.Od/'Oelete
Si` DC IAL Pi ,HNTAIIONS
A. D•Fri Former Cof.+noilmember
P ';c,.x-,,vr&t,.y J"Inti-Drug Battle Linked to
;,~-ct,ti{gin tDr. Marilyn Bush, Assistant
t rir+tendent, Curr culurT & Instructic
1 Co,, i >>uint Unified School District)
i
(z) ARE:-;OLUTION OF T#i`.: CITY COUIXll. OF THE A+opt
r '`Y OF GRAND TERRACE, CA, SUPPORTING
THE "C,01101UNI 11'Y ANTI -DRUG BATTLE LINKED
TO :GIXATION" PROJECT
,.�3. Civic 'F.?'�E��ry Constructionion Li;iLfing
Council NeYyon
s
COUNCIL AGENDA
11/29/84 - Page 2 of 3
Staff
Recommendations
Council Action
4. Approval of Minutes 1 11/8/84)-(11/20/84)
5. CONSENT CALENDAR
The following Consent Calendar items are
expected to be routine & non -controversial.
They will be acted upon by the Council at
lone time without discussion. Any Council
Member, Staff Member, or Citizen may request
an item be removed from the Consent Calendar
for discussion.
A. Approval of Check Register No. 112984
B. Ratify CRA Actions of 11/29/84
Approve
Approve
Approve
C. Authorize Execution by Mayor & Recordation Approve
by City Clerk - Notice of Completion -
Community Center Parking Lot Project -
Fisher's Grading & Excavation (GTC84-10)
D. Approve & Authorize Mayor to Execute Approve
Amended Traffic Engineering Services
Contract with County of San Bernardino
(GTC84-25)
E. Authorize Release of Street Maintenance Approve
Bond No. OC-300514 for $3,200 - Tract 9741 -
Pacesetter Homes, Inc.
F. Accept $500 Street Cut Bond No. U-50 85 09 1 Approve
& Authorize Release of $500 Cash Deposit to
El -Co Contractors, Inc.
G. Authorize Bid Request for Civic Center Approve
Complex Janitorial Services (GTC84-23)
6. PUBLIC PARTICIPATION
7. ORAL REPORTS
A. Planning Commission
B. Parks & Recreation Committee
(1) Removal of Boundary Fence - Terrace
Hills Community Park
COUNCIL AGENDA
11/29/84 - Page 3 of 3
Staff I
Recommendations Council Action
N
C. Historical & Cul.tural Activities Committee
(1) Consideration of Appointment of Viola
Gratson to Replace Art Thiede for Term
to Expire 6/30/86
D. Crime Prevention Committee
E. Emergency Operations Committee
F. Theater on the Terrace (Ed O'Neal)
G. Police Chief
H. Fire Chief
I. City Engineer
J. City Attorney
K. City Manager
L. City Council
(1) Appointments of Representatives &
Alternates to:
(a) SANBAG/Omnitrans
(b) SANBAG-T-TAC
(c) SWAG
(d) League of Calif. Cities
(e) Community Redevelopment
Administrators
(f) So. Calif. Joint Powers Insurance
Authority (Board of Directors)
(g) Clean Community Systems
8. UNFINISHED BUSINESS
A. Request for Rehearing of Zoning
Areas 10, 1.1 & 12
B. Clarification of Overlay Transition Zone
between R-1 & A-1 in Area 26
9. NEW B+USINESS
A. Sidewalk Policy
10. CLOSED SESSION
ADJOURN
THE NEXT REGULAR CPA/CITY-COUNCIL MEETINGS WILL BEI
HELD THURSDAY, DECEMBER 20, 1984, AT 5:30 P.M
AGENDA ITEM REQUESTS FOR THE 12/20/84 MEETING MUST
BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE
BY 12:00"NOON ON 12/1.2/84.
PENC;JO CRA APPROVAL
CI`:Y ^.:;` ;GRAND
COMMUNITY REDEVELOPMEF�T i,,.LNCY
REGULAR MEE11NG - NOVEMBER 8, 9984
NOV 2 9 1984
The regular meeting of the Community Redevelopment Agency, City of Grand Terrace,
was held in the Terrace View Elementary School, 22731 Grand Terrace Road, Grand
Terrace, California, on November 8, 1984, at 5:35 p.m.
PRESENT: Hugh J. Grant, Chairman
Jim Rigley, Vice Chairman (Arrived at 5:42 p.m.)
Tony Petta
Roy W. Nix
Barbara Pfennighausen
Seth Armstead, Executive Director
Thomas J. Schwab, Treasurer
Ivan Hopkins, Attorney
Myrna Erway, Secretary
ABSENT: None
MINUTES - OCTOBER 25, 1984
CRA-84-122 Motion by Mrs. Pfennighausen, Second by Mr. Petta, ALL AYES by all
present to approve the Mirutes of October 25, 1984 as presented.
CHECK REGISTER 0. CR"110884
CRA-84-it'3 Motion by Mr. Nix, Second by Mr. Petta, ALL AYES by all present to
approve Check Register NO. CRA110884 as presented.
A RESOLUTION OF THE CRA DECLARING ITS INTENTION TO ISSUE CONSTRUCTION
LOAN NOTES IN CONNECTION WITH CERTAIN SINGLE FAMILY RESIDENTIAL
DEVELOPMENT LOCATED WITHIN THE CITY OF GRAND TERRACE, CA.
Executive Director Armstead advised that Griffin Homes has requested
the CRA to consider issuing construction loan notes to provide them
with stable construction financing; these would ensure the homes being
built and the Agency receiving tax increment revenue, regardless of
interest rate fluctuations; previous bonds passed earlier this year
provided mortgage financing of the homes which assured a stable source
of mortgage money to enable buyers to purchase homes. The bonds are
anticipated to provide construction financing at 12-13%; the Agency
would receive a quarter of a point, $20,000, for the proposed eight
million dollar issue. recommended adopting the Resolution.
Motion by Mr. Petta, Second by Chairman Grant, to adopt the Resolution
of Intention to issue construction loan notes.
Page 1 -
CRA - 11/8/84
•.
Mr. Nix felt additional information is needed relative to the
advantages and disadvantages, and input from other builders is needed;
voiced concern about approving at this time, since this is a new type
of issue, and new Council P;embers will be taking office; felt this
benefits one builder and should be advertised to provide the same
opportunity to others. Finance Director Schwab advised the homes
will be built whether or not this financing is approved; this would
provide a source of interim financing in the event interest rates
increase significantly.
Mr. Rigley arrived at 5:42 p.m.
Mr. Petta stated this issue would benefit the prospective homebuyers,
since increased interest rate costs will be passed on to them, and
would provide $20,000 to the City as well as tax increment; noted that
all costs are being paid by the developer, and the only thing required
of the City is approval.
Mr. Rigley voiced disapproval, feeling the underwriters and bond
counsel would benefit more than the City; felt the City should receive
more than one -quarter of one point; voiced support of Griffin Homes,
feeling they have built many good homes in the City and have treated
the City fairly.
Chairman Grant stated Council is still valid, and has the right to
make decisions; if there are no time constraints, recommended delaying
final action if there is a possibility of increasing the City's share.
Finance Director Schwab stated Griffin Homes is the only eligible
developer, since they are the only builder who currently has
mortgages, and this construction financing is only available for
issues which have already been grandfathered in; this issue must close
by December 8; it has been taking 3-4 weeks to get a bond rating.
The Motion to adopt the inducement resolution failed 3-2, with
Mr. Rigley, Mr. Nix and Mrs. Pfennighausen voting NOE.
ECONOMIC DEVELOPMENT STATUS REPORT
Finance Director Schwab advised So. California Edison is not
interested in selling any of its property in the commercial area; the
results of the survey of property owners on availability of land for
sale will be provided in the Council Reading Box next week, and will
be provided to developers. Attended a meeting on CRA financing
methods; investigating the possibility of industrial development bond
financing; new Federal legislation limits the City to $502,000 per
year; the County has requested the City's allocation; feels a method
establishing credit for the City would be needed; this matter will be
placed on a future agenda for consideration. Executive Director
Armstead stated Mr. Joe White, Economic Development Director for the
County, has been contacted, as directed.
Page 2 -
CRA - 11/8/84
ADJOURN
The regular meeting adjourned at E.Ctr p,m. The next regular meeting
will be held November 29, 1.984 at -15 rv•m•
P,.,spectful ly submitted,
APPROVED:
Chairman
Page 3 -
CRA - 11/8/84
NOV 2 9 1984
CF:A AGENDA ITEM NO.
COMMUNITY REDEVELOPMENT AGENCY PENDING CRA APPRUvjgL
CITY OF GRAND TERRACE
NOV. 29, 1984 CHECK REGISTER NO.CRA112984
CHECK
NO. OUTSTANDING DEMANDS AS OF NOV. 29, 1984
(1)
P1448
HUGH GRANT
(2)
P1449
JAMES RIGLEY
(3)
P1450
DEFERRED COMPENSATION PLAN
(4)
P1451
ROY NIX
(5)
P1452
BARBARA PFENNIGHAUSEN
(6)
P1453
DENNIS EVANS
(7)
P1454
BYRON MATTESON
(8)
P1455
COLTON JOINT UNIFIED SCHOOL
DISTRICT
(9) P1456 ROSENOW SPEVACEK GROUP, INC.
AGENCY DIRECTORS' FRINGE NOV. 1984
AGENCY DIRECTORS' FRINGE NOV, 1984
PETTA,INSURANCE-NIX,DEF. COMP. NOV. 1984
AGENCY DIRECTORS' FRINGE NOV. 1984
AGENCY DIRECTORS' FRINGE NOV. 1984
AGENCY DIRECTORS' FRINGE NOV. 1984
AGENCY DIRECTORS' FRINGE NOV. 1984
PAYMENT #3 ON AIR CONDITIONING SCHOOL (ARROW
AIR CONDITIONING)
OCT. BILLING FOR REDEVELOPMENT PROJECT
TOTAL:
$ 150.00
100.00
200.00
50. �'
150.00
50.00
50.00
18,047.47
q. 005. r0
$ 20,802.47
I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORELISTED CHECKS FOR PAYMENT OF CRA LIABILITIES HAVE' BEEN
AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE ENPENDITURES FOR THE OPERATION OF CRA.
i �
ST6AFF
G ;1 ITEI+k (h COUNCIL ITEM ( )
AI** ITEM NU. 3
lot
MEETING DATE: November 2.9=1984
SUBJECT: INDUCEMENT RESOLUTION CONCERNING THE ISSUANCE OF CONSTRUCTION LOAN
NOTES +OR THE GRIFFIN DEVELOPMENT COMPANY PROJECTS.
FUNDING REQUIRED
NO FUNDING REQUIRED XXX
Griffin Homes requested on November 8th that the Community Redevelopment Agency
consider issuing tax—exempt construction notes for the purpose of providing the
builder with a stable source of construction financing. The previous bonds passed
earlier this year provided mortgage financing of the homes. Those bonds assured
a stable source of mortgage money for buyers to be able to purchase homes.
The construction loan notes would assure,regardless of interest rate fluctuations,
that those homes would be built and the Agency will begin to receive tax increment.
As the Council knows, Griffin Homes is a "GRANDFATHERED" housing issuance for
single family mortgage revenue bond financing pursuant to the transition rules of
the Mortgage Subsidy Tax Act of 1980.
The Community Redevelopment Agency of Grand -Terrace and City for its'cost of
issuance will receive an issuer's fee of 2 of 1% for the bond issue which will be
approximately 7 or 8 million dollars. The resulting fee income to Grand Terrace
will be 35 or 40 thousand dollars up front. The bonds are anticipated to provide
construction financing at a rate of 12 to 13%.
Attached is a letter sent to me by Miller & Schroeder Municipals, Inc. pointing
out the necessity that our Council favorably consider and declare its intention
to,issue construction loan notes in connection with single family residential
development. This Inducement Resolution declares the Agency's intention to
sell and deliver construction notes to be issued by the underwriters of Miller &
Schroeder and will allow a letter of credit to be issued by Security Pacific
National Bank and an early return by Moody of "AAA" on the bonds. See attached
letter from Miller & Schroeder dated November 21, 1984 via ZAP Mail.
Staff Recommends that the Agency:
ADOPT THE ATTACHED INDUCEMENT RESOLUTION.
SA:bt
RESOLUTION NO. CRA-84 —
PENDING CRA APPROVAL
4
A RESOLUTION OF THE COMMUNITY REDEVELOPMENT AGENCY -
OF THE CITY OF GRAND TERRACE, CALIFORNIA*
DECLARING ITS INTENTION TO ISSUE CONSTRUCTION LOAN
NOTES IN CONNECTION WITH CERTAIN SINGLE FAMILY
RESIDENTIAL DEVELOPMENT LOCATED WITHIN THE CITY OF
GRAND TERRACE, CALIFORNIA.
WHEREAS, Chapter 8 of the California Health and Safety Code
(commencing with Section 33750) provides authority for the Community
Redevelopment Agency of the City of Grand Terrace (the "Agency") to make
construction loans to finance residential construction; and
WHEREAS, the Agency has previously issued its Mortgage Revenue Bonds
in order to provide permanent mortgage financing for the purchase of certain
residences within the jurisdiction of the Agency; and
WHEREAS, the Developer of such residences, Griffin Development Co.
(the "Developer"), has been unable to obtain financing for the construction of
the residences at rates sufficient to enable the Developer to market such
residences to the broadest range of able purchasers; and
WHEREAS, the Agency desires to provide construction financing for such
residences;
NOW, THEREFORE, the Community Redevelopment Agency of the City of
Crand Terrace hereby resolve as follows:
Section 1. The Agency hereby declares its intention to sell and
deliver Construction Loan Notes in connection with the development of the
projects described in Exhibit "A" to this Resolution (the "Projects") in an
amount not to exceed Twelve Million Five Hundred Thousand Dollars
($12,500,000).
Section 2. The Construction Loan Notes shall be special obligations
of the Ac ncy secured only by the Projects and payments made with respect to
the Projpf,ts.
Section 3. The Construction Loan !Notes shall be issued pursuant to
documents to be approved by the Agency.
Section 4. The Chairman, the Executive Director, the S,Ucr�tary or
their duly appointed deputies are hereby authorized and directEd to take such
actions as may assist the delivery of the Construction Loan Notes on or before
December 31, 1984.
Adcpt�d the ,ay of November, 1984.
Toll Free California
(32
Sales)Iting) (8W) 542b88
505 Lomas Santa Fe Drive,
Suite 100
(619) 481.5894
Miller & Schroeder Municipals, Inc.
Post Office Box 946, Solana Beach, California 92075-0819
November 21, 1984
Me. Seth Armstead
Executive Director
Community Redevelopment Agency
City of Grand Terrace
22795 Barton Road
Grand Terrace, California 92324
VIA ZAP MAIL
Dear Mr. Armstead:
This letter has been written to describe our proposal to sell tax-exempt
construction notes for the Redevelopment Agency of the City of Grand Terrace
in order to provide housing projects within the Agency's Redevelopment Project
Area below -market construction financing for certain projects.
"Grandfathered" Housin% Issues
The projects are those which have already been the subject of single
family mortgage revenue bond financings pursuant to the so-called transition
rules of the Mortgage Subsidy Tax Act of 1980. These transition rules
provided you with the ability to use those bond issue proceeds under more
favorable terms than those not exempted from the provisions of that Act,
including among other features, a waiver of the first time homebuyer provision.
Transitionali2ed or grandfathered housing issues are also subject to
certain other differences, including the ability, in certain circumstances, to
provide tax-exempt construction financing for the development of the
grandfathered housing projects. Pursuant to an I.R.S. private letter ruling
received by us for certain projects in the City of Pomona, we are prepared to
proceed on a three year bond issue which will provide those projects with the
below market construction financing. To meet the requirements of Federal Tax
law, this financing must close in 1984.
.r
r
CLTY C G :t1iIJ i i', :V .
Headquarters. Minneapolis, Minnesota
E •r.._f Office:.. 0, : rao::r. M:nrea Ols • Solana Be--h. rdli1ornia • Northbrook, Illinois • St. Paul, Minnesota • Naples, Florida • Carson City. Nevada
Memter of the securities Investor Prutecuon Corporauon
November 21, 1984
Mr. Seth Armstead
Page Two
Structure
-- The financing structure will essentially provide for the following steps:
Bonds would be issued by the Redevelopment Agency of the City of Grand
Terrace.
Those bonds will be purchased by Miller & Schroeder and resold to its
customers. The proceeds of the bond sale will be deposited with a major
California bank as trustee for the Issuer (the "Trustee Bank").
The Trustee Bank will be charged with investing and disbursing bond
' proceeds and with repaying bondholders as principal or interest come due. In
order to ensure maximum earnings and a guaranteed level of reinvestment income
the proceeds will be invested under an investment agreement at a predetermined
rate.
Thus, during the interim period between bond issuance and use by the
developer of bond proceeds, proceeds will be earning interest, probably at a
rate about 200 to 250 basis points higher than the rate on the bonds.
Money will become available to you under a Developer Loan Agreement
between you and the Agency pursuant to a predetermined takedown schedule.
Although the Agency will be willing to deliver the proceeds to you at any
time, to the extent provided for in your takedown schedule, your letter of
credit bank may wish to have a disbursing agent, possibly themselves, involved
in the transaction to assure that proceeds are only being used to pay
construction costs as they occur. Until each draw occurs, bond proceeds will
remain with the financial institution which has accepted the investment
agreement, generally a AA bank or other financial institution with comparable
credit.
The Developer's obligation to repay proceeds disbursed to you is
unconditional. Failure by them to repay under the aforementioned loan
agreement would be cause for the Trustee Bank to draw against the letter of
credit.
The Redevelopment Agency of the City of Grand Terrace and the City of
Grand Terrace have no direct or implied obligation to repay this debt from any
source other than the Developer's loan repayment under the loan agreement or
letter of credit proceeds and is recognized as being constitutionally
prohibited from doing so. Since the letter of credit will be from Security
Pacific National Bank, we expect a Moody's "AAA" on the bonds.
City Fee and Costs of Issuance
This. transaction is proposed to have, as one of its costs of issuance, an
Issuer's fee of 1/2 of 1%. It is expected that the bond issue size would be
approximately $7 or $8 million, resulting in fee income to Grand Terrace of
$35,000 or $40,000. In addition, given that these homes are located in a
k
l
November 21, 1984
Kr. Seth Armstead
Page Three
redevelopment project area, to the extent that reasonable financing terms are
available to the Developer, you will have additional assurance of timely
receipt anticipated tax increment.
It is our intention that costs of issuance will be defrayed to the maximum
amount possible by using the arbitrage between the three year tax-exempt rate
and the rate we can obtain from the investment agreement. While those
proceeds are not being used by the Developer, they will be earning at a higher
rate than that being paid on the bonds. The present value of that difference
will be used to defray issuance costs to the degree possible. otherwise those
costs would have to be paid by the borrower.
we thank you for the opportunity to be of service. I look forward to
seeing you soon and to working with you to the successful conclusion of this
financing.
Please advise if you have any questions regarding this letter.
Very ly yours,
Robert G. eel Jn
Senior Financial Consultant
RGS:lh
cc: Eugene Nazarek, Esq.
_ t
Date: November 21, 1984
rORIT
STA' F RE.
G R A Im (Xg) � COUNCIL ITEM ( ) WEETING D hTE t, November,-29'.1984.
AGENDA ITEM MO.,5 '" A
SUBJECT: ,Appointment of Frnnomir r)PvPlnpmPnt Committee Members
FUNDING REQUIRED
NO FUNDING REQUIRED x_
The current Economic Development Committee consists of Mayor Grant and the
Finance Director. Staff requests Council appoint a member to replace for-
mer Councilman Riyley'_s position on the Committee.
Staff is also recommending the Council consider appointing Doug Erway or his
designee as a representative of the Grand Terrace Chamber on the Committee.
STAFF RECOMMENDS:
1) APPOINT COMMITTEE MEMBER TO FILL VACANCY LEFT BY COUNCILMAN RIGLEY
2) APPOINT DOUG ERWAY OR HIS DESIGNEE TO REPRESENT THE CHAMBER ON THE
COMMITTEE
TS/ls
r ti
LAW OFFICES OF
NAZAREK, HARPER, HOPKINS & MCFAR=
A PARTNERSHIP INCLUDING PROFESSIONAL CORPORATIONS
EUGENE A. NAZAREK'
JOHN R. HARPER•
IVAN L. HOPKINS
GEORGE W. MCFARLIN
-A PROFESSIONAL CORPORATION
BRET H. REED. JR.
OF COUNSEL
November 26, 1984
2171 CAMPUS DRIVE. SUITE 330
IRVINE. CALIFORNIA 92715
(714) 752-8494
Seth Armstead, City Manager
City of Grand Terrace
22795 Barton Road
Grand Terrace, CA 92324
Re: Multifamily Housing Revenue Bonds
Universal Contractors, Inc. Project
Dear Seth:
348 W. HOSPITALITY LANE
SUITE 102
SAN BERNARDINO. CALWORNIA 92406
(714) 824-8360
At the request of Mr. B.A. Yorkshire (letter attached) I have
prepared two inducement resolutions for consideration by the
City Council and the Board of Directors of the CRA,
respectively, to provide financial assistance to Universal
Contractors, Inc. for the acquisition and construction of a
multifamily rental housing development in the City. This is the
same "project" which was the subject of an inducement resolution
adopted by the City Council on September 13, 1984 for Chaparral
Pines, Ltd.
Since it now appears that Universal Contractors, Inc. will be
the developer, it is proper to readopt the resolution for the
new entity. Also, the project now proposed is for an 8.65 acre
site rather than the smaller site proposed by Mr. Keeney. The
primary reason for adopting an inducement resolution by the CRA
is for added insurance in case the annual State cap of
$900,000,000 is exceeded during the year (1985) and before the
issue is sold.
As was previously the case, the adoption of these resolutions
sets the date after which costs incurred by the Developer may be
recovered from the proceeds of the bond issue. This type of
financing imposes no requirement on the City or the Agency that'
taxes or general revenues be used for repayment of the bonds.
The bonds are "special obligations" of the issuer and the
bondholder looks solely to revenues of the program for repayment.
LAW OFFICES OF
NAZAREK, HARPER, HOPKINS 8 FARLIN
A PARTNERSHIP INCLUDING PROFESSIONAL CORPORAIIONS
November 26, 1984
Seth Armstead, City Manager
Page 2
Please schedule this item for consideration by the City Council
and the Agency Board at the next available meeting. The
Developer and I will both be available to discuss the item prior
to or during the meeting. If you have any questions, please
don't hesitate to call.
Sincerely,
W 1"��
George W. McFarlin
GWM:dd
Enc.
cc: B. A. Yorkshire, Universal Contractors, Inc.
U N I V E R S A L d
CONTRACTORS
INCORPORATED
GENERAL CONTRACTORS
C�
1131 TOWER ROAD, GARDEN SUITE. BEVERLY HILLS. CA 90210 /
Mr. George McFarland
Suite 330
2171 Campus Drive
Irvine, CA 92175
MAILING ADDRESS • P.O. BOX 95. BEVERLY HILLS. CA 90213
November 9, 1984
RE: Approximately 170 Unit Apartment Project
City of Grand Terrace
Dear Mr. McFarland:
In response to our phone conversation of this date, we would
like to request an inducement letter from the City of Grand
Terrace and the Redevelopment Agency in an amount not to exceed
$10 Million on the above -referenced project. We request this
inducement letter to be in the name of Universal Contractors,
Inc. and/or Its Assignee or Nominee.
There is a total of approximately 8.65 Acres in this project;
and at the present time, we are drawing plans and specifica-
tions to be submitted to the City for its approval on this
project. We are requesting a down -zoning from commercial to
residential apartments.
Enclosed is the legal description on the property we have
in escrow at Safeco Title in San Bernardino.
Should you desire any further information, please call me.
Cordially,
SHIRE
BAY:sy
Enclosure
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF GRAND TERRACE, CALIFORNIA OF INTENTION TO
PROVIDE FOR THE ISSUANCE OF OBLIGATIONS TO
PROVIDE FINANCING FOR A MULTIFAMILY RENTAL
HOUSING DEVELOPMENT
WHEREAS, the City Council of the City of Grand
Terrace, California, determines and finds that a serious
shortage of adequate housing for persons and families of low
and moderate income exists within the City of Grand Terrace
(the "City"), and the City desires to cause to be provided
decent, safe and sanitary housing for persons and families of
low and moderate income within the City; and
WHEREAS, the City is authorized by Chapter 7
(commencing with Section 52075) of Part 5 of Division 31 of the
California Health and Safety Code (the "Act") to issue and sell
revenue bonds for the purpose of providing financing for the
construction of multifamily rental housing and for the
provision of capital improvements in connection with and
determined necessary to such multifamily rental housing
development, and to make, or undertake commitments to make,
construction and permanent loans to housing sponsors to finance
the development of multifamily rental housing projects; and
WHEREAS, Universal Contractors, Inc., a California '
corporation and/or its assignee or nominee (the "Developer")
has requested the City to issue and sell revenue bonds for the
purpose of providing financing for the acquisition and
F1
construction of a multifamily rental housing development and
appurtenant facilities located within the City north of Barton
Road and west of Mt. Vernon Avenue, on a parcel of
approximately 8.65 acres (the "Project"); and
WHEREAS, the City, in order to encourage and foster
the construction of multifamily rental housing development
within the City and as an aid and inducement to the Developer,
is willing to authorize the issuance of obligations in an
amount sufficient to provide financing for the Project subject
to the restrictions of the Act and all applicable California
and federal laws as they presently exist, provided that the
Project receives all necessary local governmental approvals;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF GRAND TERRACE, CALIFORNIA, AS FOLLOWS:
Section 1. Findings. The City Council hereby
determines that the undertaking of the financing of the
proposed Project by the City will be a substantial factor in
the accrual of public benefits to be received from the Project,
should the Project be approved and constructed, and that the
proposed financing is in accord with the purposes and
requirements of the Act.
Section 2. Issuance of Obligations. Subject to the
completing of the proceedings and other matters relating
-2-
a
thereto to the full satisfaction of the City, and subject to
the proposed Project receiving all necessary local governmental
approvals, the City Council hereby agrees to provide financial
assistance to the Developer, its successors and assigns, or
such other person or entity approved by the City, through the
issuance of obligations as described in Section 3 of this
resolution in an amount not to exceed $10,000,000.
Section 3. Nature of Obligations. The obligations to
be issued shall be special obligations of the City payable
solely from revenues to be received by the City pursuant to all
agreements in connection with the financing of the Project, all
in a form acceptable to the City and the Developer, and shall
not be a general obligation of the City of Grand Terrace, the
State of California or any political subdivision thereof.
Section 4. Official Action. It is intended that this
Resolution shall constitute "some other similar official
action" toward the issuance of indebtedness within the meaning
of Section 103 of the Internal Revenue Code of 1954, as
amended, and the regulations thereunder.
Section 5. Other Approvals. The adoption of this
Resolution shall not bind the City to issue bonds or other
obligations until and unless all other necessary actions and
approvals are taken or received in accordance with all
applicable laws. The adoption of this Resolution does not and
shall not limit in any manner whatever the full discretion of
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the City to deny any further permit or approval that may be
necessary for ultimate completion of the proposed Project. In
this connection:
(a) All contracts relating to the acquisition,
construction, installation and equipping of the Project shall
be solicited, negotiated, awarded and executed by the
Developer, for its own account, subject to applicable federal,
state and local laws.
(b) The City shall have no pecuniary liability
to the Developer for any fees in connection with the Project.
(c) The City shall recover any and all costs of
the City which are incurred in furtherance of or attributable
to the issuance of its bonds. If no bonds are issued, all such
costs shall be paid by the Developer.
Section 6. Bond Counsel. The law firm of Nazarek,
Harper, Hopkins and McFarlin is hereby designated as bond
counsel to the City with respect to the issuance of the City's
bonds for the financing of the Project, and the Executive
Director is hereby authorized to enter into an agreement with
said firm for such bond counsel services.
Section 7. Effective Date. This resolution shall
become effective and be in full force and effect from and after
its date of adoption.
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ADOPTED this day of , 1984.
ATTEST:
City Clerk of the City of Grand
Terrace and of the City Council
thereof.
Mayor of the City of Grand
Terrace and of the City
Council thereof.
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STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO) ss.
CITY OF GRAND TERRACE )
I, MYRNA ERWAY, City Clerk of the City of Grand
Terrace, DO HEREBY CERTIFY that the foregoing Resolution was
duly adopted by the City Council of the City of Grand Terrace
at a regular meeting held on the day of 1
1984, and that it was so adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
City Clerk
City of Grand Terrace
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO) SS.
CITY OF GRAND TERRACE )
I, MYRNA ERWAY, City Clerk of the City of Grand
Terrace, DO HEREBY CERTIFY that the above and foregoing is a
full, true, and correct copy of Resolution No. of the
City, and that the same has not been amended or repealed.
DATED:
City Clerk
City of Grand Terrace
. 1
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RESOLUTION NO.
A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE GRAND TERRACE COMMUNITY REDEVELOPMENT
AGENCY, CALIFORNIA OF INTENTI,ON TO PROVIDE
FOR THE ISSUANCE OF OBLIGATIONS TO PROVIDE
ASSISTANCE IN FINANCING A MULTIFAMILY
RENTAL HOUSING DEVELOPMENT
WHEREAS, the Board of Directors of the Grand Terrace
Community Redevelopment Agency (the "Agency") desires to
encourage investment and upgrade redevelopment project areas
within the City of Grand Terrace, California (the "City") and
to increase the supply of housing by providing assistance in
financing multifamily rental housing within a redevelopment
project area of the Agency; and
WHEREAS, the Agency is authorized by Chapter 8
(commencing with Section 33750) of Part 1 of Division 24 of the
California Health and Safety Code (the "Act") to issue and sell
revenue bonds for the purpose of providing financing for the
acquisition and construction of multifamily rental housing and
for the provision of capital improvements in connection with
and determined necessary to such multifamily rental housing
development, and to make, or undertake commitments to make,
construction and permanent loans to finance the development of
multifamily rental housing projects; and .
WHEREAS, Universal Contractors, Inc., a California
corporation and/or its assignee or nominee (the "Developer")
has requested the Agency to issue and sell revenue bonds for
the purpose of providing financing for the acquisition and
Z
construction of a multifamily rental housing development and
appurtenant facilities located north of Barton Road and west of
Mt. Vernon Avenue within a redevelopment project area, on a
parcel of approximately 8.65 acres (the "Project"); and
WHEREAS, the Agency, in order to encourage and foster
the construction of multifamily rental housing development
within redevelopment project areas of the City and as an aid
and inducement to the Developer, is willing to authorize the
issuance of obligations in an amount sufficient to provide
financing for the Project subject to the restrictions of the
Act and all applicable California and federal laws as they
presently exist, provided that the Project receives all
necessary local governmental approvals;
NOW, THEREFORE, BE.IT RESOLVED BY THE BOARD OF
DIRECTORS OF THE GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY,
CALIFORNIA, AS FOLLOWS:
Section 1. Findings. The Agency hereby determines
that the undertaking of the financing of the proposed Project
by the Agency will be a substantial factor in the accrual of
public benefits to be received from the Project, should the
Project be approved and constructed, and that the proposed
financing is in accord with the purposes and requirements of
the Act.
Section 2. Issuance of Obligations. Subject to the
completing of the proceedings and other matters relating
-2-
thereto to the full satisfaction of the Agency and the City of
Grand Terrace, and subject to the proposed Project receiving
all necessary local governmental approvals, the Agency hereby
agrees to provide financial assistance to the Developer, its
successors or assigns, or such other person or entity approved
by the Agency, through the issuance of obligations as described
in Section 3 of this resolution in an amount not to exceed
$10,000,000.
Section 3. Nature of Obligations. The obligations to
be issued shall be special obligations of the Agency payable
solely from revenues to be received by the Agency pursuant to
all agreements in connection with the financing of the Project,
all in a form acceptable to the Agency and the Developer, and
shall not be a general obligation of the Agency, the City of
Grand Terrace, the State of California or any political
subdivision thereof.
Section 4. Official Action. It is intended that this
Resolution shall constitute "some other similar official
action" toward the issuance of indebtedness within the meaning
of Section 103 of the Internal Revenue Code of 1954, as
amended, and the regulations thereunder.
Section 5. Other Approvals. The adoption of this
Resolution shall not bind the Agency to issue bonds or other
obligations until and unless all other necessary actions and
approvals are taken or received in accordance with all
applicable laws. The adoption of this Resolution does not and
MIC
M
shall not limit in any manner whatever the full discretion of
the Agency and the City of Grand Terrace to deny any further
permit or approval that may be necessary for ultimate
completion of the proposed Project. In this connection:
(a) All contracts relating to the acquisition,
construction, installation and equipping of the Project shall
be solicited, negotiated, awarded and executed by the
Developer, for its own account, subject to applicable federal,
state and local laws.
(b) The Agency shall have no pecuniary liability
to the Developer for any fees in connection with the Project.
(c) The Agency shall recover any and all costs
of the Agency which are incurred in furtherance of or
attributable to the issuance of its bonds. If no bonds are
issued, all such costs shall be paid by the Developer.
Section 6. Bond Counsel. The law firm of Nazarek,
Harper, Hopkins and McFarlin is hereby designated as bond
counsel to the Agency with respect to the issuance of the
Agency's bonds for the financing of the Project, and the
Executive Director is hereby authorized to enter into an
agreement with said firm for such bond counsel services.
Section 7. Effective Date. This resolution shall
become effective and be in full force and effect from and after
its date of adoption.
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ADOPTED this day of
ATTEST:
Secretary of the Grand Terrace
Community Redevelopment Agency
and of the Board of Directors
thereof.
1984.
Chairman of the Grand Terrace
Community Redevelopment Agency
and of the Board of Directors
thereof.
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STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss.
CITY OF GRAND TERRACE )
I, MYRNA ERWAY, Secretary of the Grand Terrace
Community Redevelopment Agency, DO HEREBY CERTIFY that the
foregoing Resolution was duly adopted by the Grand Terrace
Community Redevelopment Agency at a regular meeting held on
the day of , 1984, and that it was so adopted
by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Secretary of the Grand Terrace
Community Redevelopment Agency
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) SS.
CITY OF GRAND TERRACE )
I, MYRNA ERWAY, Secretary of the Grand Terrace
Community Redevelopment Agency, DO HEREBY CERTIFY that the
above and foregoing is a full, true, and correct copy of
Resolution No. of said Agency, and that the same has
not been amended or repealed.
DATED:
Secretary of the Grand Terrace
Community Redevelopment Agency
STgAFF REPCL T
C R A ITEM ( ) COUNCIL ITEM ( X) MEETING DATE: 11-29-84
AGENDA ITEM NO. 2B
SUBJECT: Community Anti -Drug Battle Linked to Education Project
FUNDING REQUIRED
NO FUNDING REQUIRED x_
Dr. Marilyn Bush, Assistant Superintendent, Curriculum &
Instruction for Colton Joint Unified School District,
requested that this matter be placed on the Agenda for
Council consideration of adopticrn of a resolution in support
of this proposed project and the application of grant funding
for the project.
Dr. Bush will be present to give a presentation on the project
and to answer any questions.
A resolution of support is attached for consideration:
STAFF RECOMMENDS THAT COUNCIL:
FOLLOWING ORAL PRESENTATION By DR. BUSH, ADOPT THE ATTACHED
RESOLUTION OF SUPPORT.
ME
�'�.
PROJECT SUMMARY
PROJECT TITLE:
COMMUNITY ANTI -DRUG BATTLE LINKED TO EDUCATION
APPLICANTS: Colton Police Department, San Bernardino County Sheriffs Department
Colton School District.
PROBLEM: (1) High school students are resistant to drug education, seeing adult
interference as "out-of-date", inaccurate, scare tactics, preaching, etc.
Therefore, an avenue of self-discovery and research needs to be explored which
would force the student to look at the effects of drug use on the individual, the
family, the community. The device used to force this self-discovery and research
has to be exciting enough and unique enough to motivate the student to do a
thorough job.
(2) The community (including all age students, parents, teachers,etc.)
must be motivated to learn more about how to recognize drug use, deal with drug
use, effects of drug use, resources available if recovery is desired, etc. Our
community anti -drug committees have found it very difficult to provide this type
of information through conventional means (school meetings, coffee klatches,
community meetings, community anti -drug days, etc.)
(3) Parents are sometimes baffled by the adolescent child and need help
in understanding this growth period and the family communication problems at this
time. Adolescent students are also confused and sometimes see the family as a
hinderance to gaining maturity.
OBJECTIVES:
1. Develop a performing arts program at both high schools which would provide a
vehicle for students to learn about the effects of drugs/alcohol by
researching, writing, producing, filming, and acting in video films produced
for local cable airing.
2. Use the cable airings to inform the community of the problems related to drug/
substance abuse and the services available to assist with family problems.
3. Use the cable airings to teach family communication skills, parent/child
responsibilities, etc.
ACTIVITIES:
1.
2.
3.
4.
5.
5.
7.
3.
9.
Complete planning with cable companies. begun with the development of this
project.
Build video recording studios on stages at CHS and BHS.
Hire appropriately skilled and credentialed teachers (2) for program.
Collect equipment to outfit studios (on hand and community donation).
Develop consultants lists, volunteer lists, agency lists and
service groups.
Complete planning of drug related content and resources, begun in
of this proposal. Complete continuum of video skills to be taught.
Advertise class and graduation requirement status.
Begin video instruction and video program development instruction.
Air completed student video programs.
(continued)
community
the writing
PROJECT SUMMARY
Project Title: COMMUNITY fI-DRUG BATTLE LINKED TO EDUCA N
Page 2
EXPECTED OUTCOMES
(1) Students will be motivated to participate in the program because of the
rewards of working with a new medium (video) in a variety of roles
(producer, writer, camera man, editor, actor, etc.), to prepare a program
for local viewing by peers, family, and community. Because the State has
required fine -arts credit for graduation, more students will be seeking
classes with this program unique to their experience.
(2) Because the CONTENT of all of the programs prepared will be DRUG RELATED,
students will learn first hand of the effects, resources, etc., in preparing
and producing their programs.
(3) The community will be motivated to watch the programs because students they
know will have been responsible for the producing of the programs and will
also be acting in the programs. Because of limited cable programming in our
area, we would expect programs to be repeated a number of times.
(4) Community groups, agencies, and experts have committed to assisting with the
project. In the case of interview programs, these people have committed to
man 24 hour hotlines for follow-up assistance generated by the information
given.
In the case of panel shows, "an on -air call in question/answer period" as
well as the hotline has also been a commitment.
(5) Possibilities for programs are unlimited:
Example: Family communication vignettes interrupted for panel discussion
Visitation to rehabilitation centers
Visitation to juvenile hall
Anonymous user/family interviews
Panels of experts, users, rehabilitators, etc.
Entertainment by bands, etc., with an anti -drug message
(6) Video-taped programs will be owned by the District, to be re -played at
appropriate grade levels (K-12), for as many years as we have a problem.
Over a period of years, the libraries could be built for free distribution to
other schools for the cost of reproduction.
HOPED -FOR OUTCOMES
Because of the majority of students involved (300 total per semester, 5
periods a day, 2 teachers x 30 students a period), and the ripple effect caused
by peer and family viewing, may change the adolescent communitie's value systems
related to drugs.
(continued)
1100 *o teachinq positions $ 50,00
BUDGET:
3000 Benefits 4,500
3000 Health/Welf are 5,200
4000 Instructional funds 40,400
00,000
Note: A $25,000 match is required of the District
but we have been told that current Drama
teachers could be used as matching funds.
too PENDING CITY
�OUNCIL APPROVAL
RESOLUTION NO. 84-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA, SUPPORTING THE
"COMMUNITY ANTI -DRUG BATTLE LINKED TO EDUCATION"
PROJECT.
WHEREAS, the Colton Police Department, the San Bernardino County
Sheriff's Department, and the Colton Joint Unified School District are
jointly seeking grant funds for the "Community Anti -Drug Battle Linked to
Education" Project; and
WHEREAS, the purpose of this Project is to develop a performing arts
program at the high schools which would provide a vehicle for students to
learn about the effects of drugs and alcohol by researching, writing,
producing, filming, and acting in video films produced for local cable airing;
and
WHEREAS, this program would also inform the community of the problems
related to drug abuse, the services available to assist with family problems,
and to teach family communication skills and parent/child responsibilities
through the use of cable TV;
NOW, THEREFORE, the City Council of the City of Grand Terrace DOES
HEREBY RESOLVE its support of the "Community Anti -Drug Battle Linked to
Education" Project and, recognizing the need for such a program in the
community, urges approval of the joint application by the Colton Police
Department, the San Bernardino County Sheriff's Department, and the Colton
Joint Unified School District for grant funds relative to this Project.
ADOPTED this 29th day of November, 1984.
ATTEST;
City Clerk of the City of Grand Mayor of the City of Grand Terrace
Terrace and of the City Council and of the City Council thereof.
thereof.
I, Myrna Erway, City Clerk of the City of Grand Terrace, do hereby
certify that the foregoing Resolution was introduced and adopted at a regular
meeting of the City Council of the City of Grand Terrace held on the day
of , 1984, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Approved as to form:
City Attorney
- 2 -
City Clerk
ere-4&z1,e- 61
GRAND TERRACE TOAS1MASTERS CLUB
WHEREAS, the Grand Terrace Toastmasters Club has been recognized as the
outstanding club in the Founders District of Toastmasters International during
a recognition luncheon at the semi-annuaZ conference on November 17; and
WHEREAS, the Grand Terrace Toastmasters Club also received an award for
completing the most speaking projects in the Founders District, which consists
of 220 clubs throughout San Bernardino, Riverside, Orange, and Los Angeles
Counties; and
WHEREAS, the Grand Terrace Toastmasters Club has been dedicated to the
art of public speaking to enhance one's self-esteem and to the study and
application of parliamentary procedure;
NOW, THEREFORE, I, Hugh J. Grant, Mayor of the City of Grand Terrace,
on behalf of the City Council, the City Staff, and the citizens of Grand
Terrace, do hereby commend the Grand Terrace Toastmasters Club for outstanding
service since its formation in June, 1978.
Mayor of the City -of Grand Terrace
and of the City Council thereof.
This 29th day of Aovember, 1984
AkHITECT'S OWNER #' ARCHITE j_ v; r ;l n L,T_i ` N CNLY
FIELD REPORT CONSULTANT ❑ COUNCIL AGENDA LTEDd;
AIA DOCUMENT C711 FIELD ❑ NOV 2 n 1984
PROJECT: 'Grand Terrace Civic Center FIELD REPORT NO: -41
CONTRACT: ARCHITECT'S PROJECT NO: 81-11OCC.52
DATE 11-14-84 _ TIME 8:30-10:00 am WEATHER Partly cloudy TEMP RANGE 60-65 degrees
EST. % OF COMPLETION 84% CONFORMANCE WITH SCHEDULE (+ —) - sl x weeks
WORK IN PROGRESS PRESENT AT SITE
1. Finish grading. Councilwoman Barbara Pfennighausen
3 Finished carpentry. Tom Schwab Finance Director
4. Casework. Seth Armstead,-City Manager
Painting. Roy Taylor, Maveric eonstruction
6. Electrical, mechanical, and Larry Wolff, WLC
1 T h l Y� (1
OBSEUVATIONS y'
1. Seth Armstead indicated that he would like the Architect to consider placement of 8 to
— 10 evergreen p an s w lc are oin o e n e a �n error o e u� ing.
2. The Architect was requested to attend a Dedication Ceremony Committee Meeting scheduled
attend.
3. A special payment request was discussed in regard to the casework Subcontractor, Ital
t
at the required monthly deadline. It was generally agreed that a payment could be
processed providing that an unconditional lien release was provided, that payment would
be made oply for -all matpriais actuai1y on -site, and that the v of materialsroreiv
meets or exceeds the minimum standards of the specifications.
4 The nnrtipng of tha ❑rniprt ❑Prtainina to AlPrtriral eprvicp ara pratPnw ready for
inspection. Bob Stewart was not aware that the work had been completed, and
missed.
Roy Taylor shall review the status of obtaining permanent power, and if necessary,
contact Seth Armstead if some special assistance is necessary.
Continued or, page 2 _
ITEMS TO VERIFY
As noted above.
RECFjvFD
INFORMATION OR ACTION REQUIRED
As noted above. 19 B84
ATTACHMENTS
REPORT BY: ' LARRY OLFF, A
AIA DOCUMENT G711 HITECT'S FIELD
THE AMERICAN INSTITUyf
OF ARCHITECTS,
)RT • OCTOBER 1972 EDITION • AIMS • m 1972
NEW YORK AVE., NW, WASHINGTON, D.C. 2=6 page 1 of 2 pages
w
Grand Terrace Civic center Field Report #41
Page 2
5. The Contractor was reminded to provide a quotation to add the
exterior signage "Civic Center and Library".
6. All of the roof drains presently which exit out of the
exterior building wall to grade in many instances are not
properly cemented. All PVC connections shall be thoroughly
cemented and adhered.
7. The installation of the skylight was reviewed. The shop
drawings indicate silicone caulking at all edges of the
skylight battens exposed to weather. At the present time, no
caulking has been provided. The entire system shall be
caulked as originally specified, and as indicated in the shop
drawings.
8. The curved window walls at the stairwell was also reviewed.
Two layers of plexiglass are required for the final
installation. The aluminum frame sections, which have
exposed glazing panels, shall be filled with flush closure
strips. The strips should be anodized dark bronze to match
the finish of the existing frame.
9. The prefinished wood oak doors was reviewed. Presently, the
doors have only been finished with one coat of clear sealer.
This is not a complete and acceptable finish. All holidays,
rough spots, and voids shall be refinished in an acceptable
manner.
10. An additional piece of parapet coping will have to be
installed in the vicinity of the northerly stairwell. At the
top of the masonry parapet a sawcut should be constructed and
a sheet metal coping should be installed in the sawcut, set
in mastic, and cap the interior face of the upturned roofing
felts.
11. The electrical Subcontractor questioned the need for dimming
light fixtures in the vault. After a review and discussion,
the dimming fixtures should be located in the word processing
office and not in the vault. The Architect directed the
electrical Subcontractor to make this revision.
12. A review of the masonry was conducted on the job site. At
the present time, all of the joints on top of the concrete
sonitude columns remain unacceptable. Throughout the entire
building there still remains splatter marks, grout stains,
and other blemishes which are unacceptable. In addition, all
joints which have been pointed up and where the grout color
does not entirely match the adjacent grout color, a diluted
solution of muriatic. acid should be applied at the areas of
discoloration. This application should be carefully done to
insure a uniform and acceptable appearance.
13. The Architect shall be absent from the next regularly
scheduled job meeting because of the Thanksgiving Holiday.
14. The next regularly scheduled job meeting shall be Wednesday,
November 21, 8:30 a.m.
PENDING CITY
COUNCIL APPROVAL
CITY OF GRAND TERRACE
COUNCIL MINUTES
COUNCIL AGENDA ITEM I
ADJOURNED REGULAR MEETING - NOVEMBER 20, 1984
An adjourned regular meeting of the City Council of the City of Grand Terrace was
called to order at the Terrace View Elementary School, 22731 Grand Terrace Road,
Grand Terrace, California, on November 20, 1984, at 7:02 P.M.
PRESENT: Hugh J. Grant, Mayor
Byron Matteson, Mayor Pro Tempore (Incoming)
Tony Petta, Councilman
Roy W. Nix, Councilman (Outgoing)
Barbara Pfennighausen, Councilwoman
Dennis L. Evans, Councilman (Incoming)
Seth Armstead, City Manager
Ivan Hopkins, City Attorney
Joe Kicak, City Engineer
Myrna Erway, City Clerk
ABSEINT: Jim Rigley, Mayor Pro Tempore (Outgoing)
The meeting was opened with invocation by Reverend William Woodhall, Calvary
Church of Grand Terrace, followed by the Pledge of Allegiance, led by Seth
Armstead.
ELECTION - NOVEMBER 6, 1984
RESOLUTION NO. 84-37 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CA, RECITING THE FACT OF THE GENERAL MUNICIPAL ELECTION
HELD IN SAID CITY ON NOVEMBER 6, 1984, DECLARING THE RESULT THEREOF
AND SUCH OTHER MATTERS AS ARE PROVIDED BY LAW.
CC-84-295 Following reading of the Resolution by City Attorney Hopkins, Motion
by Councilman Nix, Second by Councilwoman Pfennighausen, ALL AYES to
adopt Resolution No. 84-37.
PRESENTATION TO COUNCILMAN NIX
Mayor Grant advised Councilman Rialey will be presented a plaque at a
future Council Meeting, since he was unable to be present; Councilman
Rigley asked that he express to the citizens that he had enjoyed
devoting the past four years to the people of Grand Terrace, and plans
to continue to be involved; has a great amount of love for this
community; also asked Mayor Grant to convey his congratulations and
best wishes to the two new Councilmembers, and his deepest admiration
for Councilman Nix.
Mayor Grant presented a plaque to Councilman Nix for outstanding
service to the City serving as a Council Member since April, 1980.
Page 1 -
11/20/84
Councilman Nix stated he expressed appreciation to the people, Staff
and Council at the last meeting; has enjoyed and appreciated the
people of Grand Terrace allowing him the opportunity to serve them for
four years plus; conveyed best wishes to the City and the new Council.
SWEARING -IN CEREMONY
City Clerk Erway administered the Oath of Allegiance to newly -elected
Councilmembers Evans, Grant and Matteson, and presented Certificates
of Election.
ELECTION FOR MAYOR
City Clerk Erway opened nominations for Mayor. Councilman Petta
nominated Councilman Matteson; Councilman Evans nominated Councilwoman
Pfennighausen; and Councilwoman Pfennighausen nominated Councilman
Grant. There being no further nominations received, City Clerk Erway
declared the nominations closed.
A roll call vote was taken, with the following results:
Councilman Matteson - AYE votes by Councilmen Petta and Matteson; NOE
votes by Councilmen Evans, Grant and
Councilwoman Pfennighausen.
Councilwoman Pfennighausen - AYE votes by Councilman Evans and
Councilwoman Pfennighausen; NOE votes by
Councilmen Grant, Matteson and Petta.
Councilman Grant - AYE votes by Councilmen Grant, Petta and
Councilwoman Pfennighausen; NOE vote by Councilman
Evans, and ABSTAIN by Councilman Matteson.
City Clerk Erway announced that Mayor Grant was elected to serve as
Mayor for a second term.
ELECTION FOR MAYOR PRO TEMPORE
Mayor Grant opened nominations for Mayor Pro Tempore. Councilman
Petta nominated Councilman Matteson; Councilman Evans nominated
Councilwoman Pfennighausen. There being no further nominations
received, Mayor Grant declared the nominations closed.
A roll call vote was taken, with the following results:
Councilman Matteson - AYE votes by Councilmen Matteson, Petta and
Mayor Grant; NOE votes by Councilman Evans and
Councilwoman Pfennighausen.
Councilwoman Pfennighausen - AYE votes by Councilman Evans and
Councilwoman Pfennighausen; NOE votes by
Councilmen Matteson, Petta and Mayor
Grant.
Mayor Grant announced that Councilman Matteson was elected to serve as
Mayor Pro Tempore.
Page 2 -
11/20/84
VIVIENDA AVENUE OVERHEAD BRIDGE CROSSING
City Engineer Kicak advised the City entered into an agreement with
Moffatt and Nichol Engineers for engineering services, the costs of
which are reimbursable through Caltrans; a contract is required to
receive that reimbursement; recommended approval.
CC-84-296 Motion by Councilwoman Pfennighausen, Second by Councilman Petta, ALL
AYES, to approve and authorize the Mayor to execute an agreement with
the State of California relative to the Vivienda Avenue Overhead
Bridge Crossing.
DECEMBER MEETING SCHEDULE
City Clerk Erway advised that Terrace View --School is not available for
the regularly scheduled meeting of December 13; requested
consideration of conducting one meeting only on December 20, since
Staff anticipates moving into the new Civic Center the latter part of
December.
CC-84-297 Motion by Councilman Matteson, Second by Councilman Petta, ALL AYES to
cancel the regularly scheduled CRA and Council Meetings of December 13
and 27, 1984; and to schedule Thursday, December 20, 1984 as the only
meeting date for December, with the regular schedule to resume in
January on January 10 and 24, 1985.
CLOSED SESSION
Council adjourned to a closed session at 7:22 p.m., with City Manager
Armstead, City Attorney Hopkins and Planning Director Kicak in
attendance.
RECONVENE
The adjourned regular meeting reconvened at 8:03 p.m., with all
members present. Mayor Grant announced Council met in closed session
to confer with the City Attorney on a legal matter, with no decision
made which would be binding upon the City.
Mayor Grant announced that a Community Potluck Birthday Dinner will be
held from 5:00 to 6:15 p.m. on Thursday, November 29, at Terrace View
School, with the CRA and Council meetings to follow at 6:15;
encouraged all citizens to attend.
ADJOURN
The adjourned regular meeting adjourned at 8:04 p.m. The next regular
meeting will be held November 29, 1984 at 6:15 p.m.
APPROVED:
Mayor
Page 3 -
11/20/84
Respectfully submitted,
City Cyrk
11
P ' � ING CITY
COU IL APPROVAL
CITY OF GRAND TERRACE
COUNCIL MINUTES ^tl1�11VC1� AGENDA ITEpd,
REGULAR MEETING - NOVEMBER 8, 1984
A regular meeting of the City Council of the City of Grand Terrace was called to
order at the Terrace View Elementary School, 22731 Grand Terrace Road, Grand
Terrace, California, on November 8, 1984, at 6:05 p.m.
PRESENT: Hugh J. Grant, Mayor
Jim Rigley, Mayor Pro Tempore
Tony Petta, Councilman
Roy W. Nix, Councilman
Barbara Pfennighausen, Councilwoman
Seth Armstead, City Manager
Ivan Hopkins, City Attorney
Joe Kicak, City Engineer
Myrna Erway, City Clerk
ABSENT: None
The meeting was opened with invocation by Reverend William Hays, Grand Terrace
Assembly of God, followed by the Pledge of Allegiance, led by Councilman Petta.
ITEM ADDED TO AGENDA - Item No. 9 - Closed Session.
CIVIC CENTER CONSTRUCTION
Architect Larry Wolff distributed the following material: Civic Center
Construction Recap; Easement for So. California Edison; correspondence
from Maveric Construction; and a construction progress schedule.
Requested action and direction on the following items:
Concrete Columns - Submitted a proposal from the Contractor for
to p aster the specified concrete columns, since some
dissatisfaction was expressed; noted painting and plastering were
contemplated; both would pose maintenance problems; recommended no
action.
CC-84-279 Motion by Councilman Rigley, Second by Councilwoman Pfennighausen, ALL
AYES, to leave the concrete columns as presently constructed.
Water System Modification - Submitted a proposal from the Contractor
or to inc u e all City buildings in one system; would
delete an extra meter and consolidate the amount of water shares
required. Responding to Councilman Rigley's questions on advantages,
City Engineer Kicak advised the new system would provide higher water
pressure for all facilities and would simplify discontinuance of
service to the existing three buildings, in the event of future
disposal; there would be long-term financial benefits and the City
should receive credit for reservoir fees.
Page 1 -
11/8/84
CC-84-280 Motion by Councilman Petta, Second by Councilman Nix, ALL..AYES, to
approve consolidation of all City facilities into one water system,
for a cost of $2,331.61.
Swale Curb Drain Construction - Submitted a proposal from the
contractor for $2,945.70 to construct a curb on the easterly side of
the driveway, since concern was expressed for water flowing off the
driveway onto City property without a curb; deleted that curb from the
plans, since there are trees, shrubs and utility poles in that area,
and ultimate use of that property is unknown; there is a curb on the
westerly edge to channel the water; gave no recommendation.
Motion by Councilman Rigley, Second by Mayor Grant to approve a Change
Order in the amount of $2,945.70 to construct a curb on the easterly
edge of the driveway.
Councilwoman Pfennighausen voiced opposition, stating flooding of that
area has never been observed; feels the City has no obligation to
construct curb or gutter on private property. Councilman Rigley
indicated he thought the curb was to be installed on City property.
Councilman Petta stated the City required a block wall when the
townhouses were constructed on Mt. Vernon and installation of walls
and trees when Wilden Pump was expanding. Councilman Nix felt a
property owner is not required to accept water from an adjacent
property; recommended addressing the problem later, if one becomes
apparent.
The Motion failed 4-1, with Councilman Petta voting AYE.
Pay Telephones - Discussion of the proposed high cost with Pacific
Bell Representatives resulted in lower price quotations: one-time
equipment installation charge of $230, plus $26.07 per month for each
pay telephone, which includes $6.00 per month for enclosure rental;
all proceeds would be retained by Pacific Bell; the
originally -specified enclosures were deleted and credit received,
making it necessary to lease them from Pacific Bell; felt this would
be advantageous, since any damage or vandalism would be repaired or
replaced by Pacific Bell at no expense to the City; Pacific Bell could
provide these at any time, since the conduit is provided.
CC-84-281 Motion by Councilman Nix, Second by Councilman Rigley, ALL AYES, to
approve the installation of two pay telephones, with one to be located
in the interior of the Civic Center near the Library, and the other to
be located on the exterior.
SCE Right -of -Way Easement - SCE requires an easement from the City for
electrical service or the Civic Center; the proposed easement is
forty feet wide, adjacent to the easterly property line, which is the
centerline of the roadway that leads to building nos. 2, 3 and 4; runs
perpendicular to Barton Road approximately 120 feet in length, just
short of the Civic Center.
Page 2 -
11 /8/84
CC-84-282 Motion by Councilman Rigley, Second by Councilman Petta, to approve
and authorize the Mayor to execute a forty -foot Grant of Easement to
So. California Edison Company to provide electrical service to the
Civic Center.
Barney Karger, 11668 Bernardo Way, recommended investigating the need
for a 40-foot easement, versus a 5-foot easement, since it will
eliminate the possibility of any construction in that right-of-way.
City Engineer Kicak, with Architect Wolff concurring, felt in this
case the 40-foot easement is reasonable; no permanent structures are
planned for that area; there are certain facilities within that
easement that will be owned by SCE; ten feet of that forty feet is
one-half of the roadway being constructed adjacent to the Civic
Center, so will provide SCE with vehicular access to operate and
maintain equipment. Councilman Rigley recommended delaying approval
to reconsider the easement size. Architect Wolff indicated
electrical service is needed as soon as possible to prevent further
construction delays.
Motion No. CC-84-282 carried 3-2, with Mayor Grant and Councilman
Rigley voting NOE.
Construction Progress Schedule - The project is 80% complete as of
October ; a new hardware supplier was required, since the original
supplier went bankrupt, delaying acquiring locks for the doors to
secure the exterior of the building, and causing delays in completion
of finished casework; preliminary walk-thru is expected before
December 25, with final walk-thru planned in January. Expressed
appreciation for assistance from Council and Staff, and for trust and
responsibility entrusted
Councilwoman Pfennighausen requested an itemized listing of the
purpose of all change orders.
MINUTES (10-18-84) (10-25-84) (10-29-84)
CC-84-283 Motion by Councilman Petta, Second by Councilman Nix, ALL AYES to
approve the Minutes of October 18, 1984 as presented.
CC-84-284 Motion by Councilwoman Pfennighausen, Second by Councilman Nix, ALL
AYES to approve the Minutes of October 25, 1984, amended as follows:
Page 10 - last sentence prior to CC-84-273 to read "...left -turn and
right -turn lane;" and Page 12, first paragraph, is to reflect
requirements for a conditional use permit are specified in the zoning
ordinance, and requirements for a specific plan are pursuant to the
General Plan.
CC-84-285 Motion by Councilwoman Pfennighausen, Second by Councilman Petta, ALL
AYES to approve the Minutes of October 29, 1984 as presented.
CONSENT CALENDAR
I
tem B regarding Christmas Tree Sales was removed for discussion.
Page 3 -
11,/8/84
CC-84-286 Motion by Councilman Rigley, Second by Councilwoman Pfennighausen, ALL
AYES to approve the following Consent Calendar items:
A. Approval of Check Register No. 110884;
C. Accept Street Improvement Bond #SB004249 for Tract 10392 for
$5,000;
D. RESOLUTION NO. 84-36 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF GRAND TERRACE, , AUTHORIZING THE SUBMITTAL OF THE TDA (SB821)
BICYCLE AND PEDESTRIAN FACILITY CLAIM - ARTICLE 3.
CHRISTMAS TREE SALES - GRAND TERRCE FIRE & RESCUE ASSOCIATION
Councilwoman Pfennighausen noted that the attachments referenced in
the Staff Report were not included.
CC-84-287 Motion by Councilwoman Pfennighausen, Second by Mayor Grant, ALL AYES
to approve Christmas Tree Sales adjacent to the Fire Station by the
Grand Terrace Fire & Rescue Association and to authorize the waiver of
all fees.
Recess was called at 7:05 p.m. and reconvened at 7:25 p.m. with all
mem ers present.
ORDINANCE NO. 82 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRANDR A E, A, APPROVING ZONE CHANGE AMENDMENTS IN COMPLIANCE WITH
THE GENERAL PLAN UPDATE OF APRIL 26, 1984 (AREA 1) (SECOND READING)
City Attorney Hopkins read the title of Ordinance No. 82. Planning
Director Kicak described the boundaries; noted there are some
industrial uses in the area; recommended a zone change from R-1 to
M-2, as directed by Council and designated in the General Plan.
Mayor Grant opened Public Hearing.
Supporting Testimony - Jane Dahl, 22893 Grand Terrace Road, supported,
noting that area was zoned industrial when she purchased the property.
There being no opposing testimony, Mayor Grant closed Public Hearing.
CC-84-288 Motion by Councilman Nix, Second by Councilman Rigley, ALL AYES, to
adopt Ordinance No. 82 by title only.
ORDINANCE NO. 83 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAND TERFAZTE—,CA, APPROVING ZONE CHANGE AMENDMENTS IN COMPLIANCE WITH
THE GENERAL PLAN UPDATE OF APRIL 26, 1984 (AREA 2) (SECOND READING)
Councilwoman Pfennighausen declared a potential conflict of interest
and withdrew from discussion and action on this matter.
City Attorney Hopkins read the title of the ordinance. Planning
Director Kicak described the boundaries; noted this area is highly
encumbered with Edison easements; recommended a zone change from A-1
to M-2, as directed by Council and designated in the General Plan.
Page 4 -
11/8/84
Mayor Grant opened Public Hearing.
Supporting Testimony. - Steve Ferris, 6576 Carnegie, Anaheim,
supported, noting this area was previously zoned industrial; feels
this zoning is appropriate, due to the proximity to the railroads and
other conditions.
There being no opposing testimony, Mayor Grant closed Public Hearing.
CC-84-289 Motion by Councilman Rigley, Second by Councilman Nix, to adopt
Ordinance No. 83 by title only, carried 4-0, with Councilwoman
Pfennighausen abstaining.
ORDINANCE NO. 84 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CA, APPROVING ZONE CHANGE AMENDMENTS IN COMPLIANCE WITH
THE GENERAL PLAN UPDATE OF APRIL 26, 1984 (AREA 26B-1) (Second
Reading)
City Attorney Hopkins read the title of the Ordinance. Planning
Director Kicak advised Area 26 was divided into Areas 26A and 26B;
Area 26B-1 consists of approximately 10 acres on the northeast corner
of Oriole and Pico; the remainder of Area 26, specifically Area 26B-2
is zoned A-1; Staff was directed to provide an overlay within Area 26
to provide a transition area of half -acre minimum size lots between
the existing A-1 properties and the R-1 properties. Recommended zone
change from A-1 to R-1 of Area 26B-1.
Mayor Grant opened Public Hearing. There being no supporting or
opposing testimony, Mayor Grant closed Public Hearing.
CC-84-290 Motion by Councilman Nix, Second by Councilman Petta, ALL AYES, to
adopt Ordinance No. 84 by title only.
PUBLIC PARTICIPATION
Dick Rollins, 22700 DeBerry, recommended installing street lights on
wood poles on Barton Road across from the Civic Center; requested that
Griffin Homes be requested to use smaller dynamite charges on Blue
Mountain.
Eileen Hodder, 22253 Van Buren, requested action to eliminate the
water runoff from the adjacent orange groves onto the soccer fields at
Terrace Hills Community Park. City Manager Armstead stated Council
directed the City Attorney and City Engineer to review the situation
with the adjacent property owners; the school district has also
written a letter to the property owners. City Attorney Hopkins stated
first Engineering must resolve the drainage problem; there is no legal
issue unless there is disagreement on who pays the damages, in the
event there is resistance from the property owners, which at this time
does not appear evident.
Mayor Grant stated Engineering_is presently working on the technical
resolution of the problem, then any legal questions will be
considered; stated the problem must be resolved.
Page 5 -
11e-4/84
L
11
Ken Rinderhagen, 12738 Wilmac, felt the water should be shut off.
City Engineer Kicak stated the property owner indicated he intends to
turn off the irrigation water; felt this would solve the problem, and
that any ditch presently there will more than adequately handle storm
water tributary to that area.
Barney Karger, 11668 Bernardo Way, recommended ensuring the City gets
credit for incoming funds on the pay telephones; felt the water line
cost to the three City buildings should not exceed $400; stated the
overlay problem has been resolved, but the only areas horses can
legally be kept is A-1. Planning Director Kicak stated all parcels
which have frontage on Blue Mountain Court will be changed to A-1
during the overlay process.
Bud Howell, 11821 Mt. Vernon, voiced opposition to the Post Office
requiring installation of mailboxes on the street when houses change
residents, feeling it is unsightly; requested investigation.
City Attorney Hopkins was directed to investigate whether the postal
service has legally mandated the installation of curbside mailboxes
when houses change residents, and whether this policy is followed in
Colton.
John Mathews, 11733 Eton Drive, stated there is an indication that 19%
of the voters did not vote for three candidates in the November 6
election; felt the "bullet vote" method very possibly affected the
election results.
David Terbest, 22365 Barton Road, in behalf of the Chamber of
Commerce and himself, expressed appreciation to Councilmen Rigley and
Nix for assistance given on the Chamber Newsletter and the sign
ordinance issue.
PARKS & RECREATION COMMITTEE
Chairman Dick Rollins reported the following: (1) The Committee feels
the boundary fence at the south end of Terrace Hills Park should be
removed, since it has continually been damaged, is partially torn
down, and serves no purpose except cost to the City; (2) Christmas
Tree Lighting Ceremony is planned for December 15.
HISTORICAL & CULTURAL ACTIVITIES COMMITTEE
Chairperson Barbara Mathews reported the following: (1) A community
potluck birthday dinner will be held November 29 at 5:00 P.M. prior to
the Council Meeting; (2) there will be no committee meeting in
December; (3) a Friends of the Library meeting will be held November
13; a clerk has been assigned to the Library who is a Grand Terrace
resident; (4) distributed to Council and read a statement voicing
opposition to the November Chamber Newsletter article regarding
Friends of the Library; read an article she had submitted regarding
this information on October 2, which was not printed; stated some
displeasure was voiced about certain Country Fair parade activities;
stated the chairman and co-chairman for the fair did not coordinate
their activities with the Committee, resulting in a divided committee;
thought the chairman would follow Council's directives on the parade.
Page 6 -
11/8/84
CRIME PREVENTION COMMITTEE
The Minutes of October 1, 1984 were provided. Chairperson Susan
Crawford reported the Committee had no meeting last week; received
quite a lot of response at the Country Fair Booth.
EMERGENCY OPERATIONS COMMITTEE
Vic Pfennighausen advised San Bernardino County has provided a new set
of guidelines for the City's Disaster Plan; the Committee anticipates
having a rough draft available for Council review by January or
February.
FIRE CHIEF REPORT
City Manager Armstead advised the Fire Department plans to run a fire
check in the area of the Stater Bros. Warehouse next week.
CITY MANAGER REPORT
City Manager Armstead reported the following: (1) He -and the Finance
Director attended a League of California Cities 1984 Legislative
wrap-up meeting today; information on this and the legislative voting
record of all major legislation will be provided to Council; and (2)
informational memorandum was provided relative to the County's share
of projects/library contract.
CITY COUNCIL REPORTS
Councilman Nix expressed appreciation to the citizens for the
opportunity to serve as a Council Member, and to Staff for the fine
support and rapport; stated the outstanding courtesy shown by a
professional staff made serving as Councilman a pleasure; felt Council
has made real progress, and is proud to be a part of the construction
of the new Civic Center and Library; feels insufficient information
has been provided relative to the amount of space being provided in
that facility for public benefit; also that it doesn't require any
increase in taxes, but rather through the tax increment approach, the
funds are being kept within the City that would otherwise go out of
the City. Stated it is his hope the Civic Center will set a pattern
for future development in the City, feeling this is a very worthwhile
function of the City.
Councilman Ri ley stated he will be unable to attend the November 20
meeting; has en,7oyed serving as Councilman; felt the City has a
hard-working and effective Staff, and that Council has been very
effective the past four and a half years; would appreciate more
citizen participation.
Councilwoman Pfennighausen received a call from Mr. Arkebaur relative
to high traffic spee-d -onArliss; requested, with Council concurrence,
investigating the possibility of establishing a stop sign just to the
East of Holly on Arl i ss.
Page 7 -
11/8/84
BLUE MOUNTAIN WILDERNESS PARK AD HOC COMMITTEE
CC-84-294 Upon recommendation by Councilman Petta, Motion by Councilman Rigley,
Second by Councilman Nix, ALL AYES, to direct the City Engineer to
prepare a map of Blue Mountain outlining the parcels, the property
owners, and any other information which would assist the Committee in
accomplishing its established purpose of obtaining the remaining
property on Blue Mountain so the City can ensure maintaining it as a
wilderness area.
CLOSED SESSION
Council adjourned to a Closed Session at 9:15 p.m., with the City
Attorney in attendance, to discuss a personnel matter.
RECONVENE
The regular meeting reconvened at 9:38 p.m., with all members
present. Mayor Grant announced Council met in closed session to
discuss a personnel matter; it was the consensus of Council that any
further discussion on this matter should be conducted in open session;
no decision was made.
Councilwoman Pfennighausen stated there are those -who feel that things
she has done have compromised Council to the point they can no longer
work with her; hopes this is not the case, since she will be serving
on Council another two years; feels she has worked hard and honestly
on Council, and it is her sincere desire to direct her attention to
present and future Council business; stated she makes no apologies for
what she has said and done; did so with serious deliberation and
prayer; spent the major part of her life promoting truth, honesty and
responsibility, and plans to continue to do so; pledged these things
to the people prior to election, and are the qualities which can be
expected from her in the future; hopes past conflicts can become
history and a productive future for the City can be pursued.
Mayor Grant stated he would make no further statements at this time,
in view of Councilwoman Pfennighausen's statements, out of
consideration for the feelings of Council relative to this issue being
discussed in open session, and the desire for preserving harmony in
the community.
ADJOURN
The regular meeting adjourned at 9:45 p.m. to an adjourned regular
meeting to be held Tuesday, November 20, 1984 at 7:00 p.m. at Terrace
View Elementary School, 22731 Grand Terrace Road.
APPROVED;
Mayor
Page 10 -
11/8/84
Respectfully submitted,
NuV r°, 984 .,�J^JClL AGENDA n4 l
!` DING CITY :HECK REG4-R NO. 112984
rr"J"i( APPROVAL GRAND TERRACE PAGE NO. ,
DEMAND/WARRANT REGISTER NO. 85-052
DATE 1 1 /29/84
NOI
NO
PAYEE__
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNT CHG'D
INV NO
AMOUNT
NO
AMOUNT
A-1 LOU'S RENTAL
RENT FLOOR POLISHER R/R
10-4430-245
43266
18.31
12653
18.31 y
PARK
ACCENT PRINT & DESIGN
FRIENDS OF LIBRARY FLIERSIO-4804-220
4208
62.54
12654
62.54
ALL OCCASION AWARDS
RIBBONS/REC.SVCS.
10-4430-220
28.94
TROPHIES,PARADE
10-4804-220
25.44
12655
54.38 y
A-L WELDING PRODUCTS,INC.
I
HELIUM FOR SALOONS/REC.SV10-4430-220
231106
24.91
12656
24.91
BOTTLED WATER
�BASTANCHURY
BOTTLED WATER,C/M
10-4190-238
56263
19.30
BOTTLED WATER,FINANCE
10-4190-238
56262
19.30
BOTTLED WATER,C/S-EOC
10-4190-238
56261
23.90
BOTTLED WATER,C/M
10-4190-238
56467
9.80
BOTTLED WATER,FINANCE
I
10-4190-238
56466
14.70
126571
87.0Q;;
COLTON, CITY OF
W.W.D.SERVICES 11/84
21-4570-802
18740.65
P41221
18740.65i
COLTON UNIFIED SCHOOL DISTRI
4
C/C MEET.10/11 & 10/25/8410-4110-242
120.00
1
SQUARE DANCE,10/6/84
10-4430-242
60.00
PLAN.MEET. 10/1/84
10-4801-242
25.00
12658
205,00 �
DANIEL'S LANDSCAPING SERVICE
MAINT.PARK/TRIANGLE 11/8
10-4430-245
1075.00
12659
1075.001�
DEFERRED P J
E D COM EPSATION PLAN
'
DEF.COMP.P/R END.11/2/84
10-2164-000
484.00
DEF.COMP.P/R END.11/2/84
10-2170-000
97.91
DEF.COMP.P/R END.11/2/84
10-4120-139
388.80
I
I
GRAND TERRACE
PAGE NO.
DEMAND/WARRANT REGISTER NO. 85-052
DATE 11/29/84
UCHER
NO
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNT CHG'D
INV NO
AMOUNT
NO
AMOUNT
DEF.COMP.P/R END.11/2/84
10-4125-139
306.56
DEF.COMP.P/R END.11/2/84
10-4140-139
582.83
DEF.COMP.P/R EN0.11/2/84
10-4180-139
462.83
DEF.COMP.P/R END.11/2/84
21-4572-139
121.81
P4136
2444.74
BETH DUARTE
STUFF SE'NER BILLING 11/8
21-4572-250
100.00
P4124
100.00
EAST VALLEY MEDICAL CLINIC
PHYSICALS,WIEGENSTEIN,
10-4190-220
64.00
12660
64.00
SMITH
EMPLOYEES' RETIREMENT FUND
RETIRE,P/R END.11/2/84
10-2167-000
34.72
RETIRE,P/R END.11/2/84
10-4120-140
266.35
RETIRE,P/R END.11/2/84
10-4125-140
210.02
RETIRE,P/R END.11/2/84
10-4140-140
338.15
RETIRE,P/R END.11/2/84
10-4180-140
317.08
RETIRE,P/R END.11/2/84
21-4572-140
83.45
P4137
1249.77'
IF
W SMITH COMPANY
DECORATIONS/HALLO'WEEN
10-4430-220
07203
25.01
12661
25.01
HELMAN'S DEPARTMENT STORE
PITCHING RUBBER,REC.SVCS.10-4430-220
1417
17.48
12662
17.481
HERTZ EQUIPMENT RENTAL
RENT SKIPLOADER/CLEAN
16-4900-240
458266
77.02
12663
77.02
STREETS
i
INLAND EMPIRE DIVISION
LCC MEET.11/151MATTESON
10-4110-270
16.00
P4134
16.00
IPS SERVICES INCORPORATED
STREET SWEEP 10/23/84
18-4908-255
226
393.28
STREET SvIEEP.10/29/84
18-4908-255
i
334
147.48
12664
540.76;
GRAND TERRACE
PAGE NO.
DEMAND/WARRANT REGISTER NO. 85-052
'DATE 11 /29/84
jCHER
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNT CHG'D
INV NO
AMOUNT
NO
AMOUNT �-
KICAK & ASSOCIATES
ENG.SVCS.10/1-10/28/84
10-4120-601
3741.10
ENG.SVCS.10/1-10/28/84
10-4170-250
2163.80
ENG.SVCS.10/1-10/28/84
10-4170-255
306.00
ENG.SVCS.10/1-10/28/84
10-4330-255
3376.50
ENG,SVCS.10/1-10/28/84
10-4370-255
2876.80
ENG,SVCS.10/1-10/28/84
10-4610-255
3131.10
ENG.SVCS.10/1-10/28/84
16-4930-600
4653.70
ENG.SVCS.10/1-10/28/84
18-4920-255
355.00
ENG,SVCS.10/1-10/28/84
21-4572-601
161.60
P4128
20765.60
K MART #4432
E
WORK BOOTS
10-4180-218
480318
37.08
JANITORIAL SUPPLIES CITY
10-4180-245
480318
8.39
FILM
10-4430-220
480311
18.95
12665
64.42
LEAGUE OF CALIFORNIA CITIES
LEGISLATIVE SEM.11/8,TOM
10-4120-270
30.00
;
LEGISLATIVE SEM.11/8,TOM
10-4140-270
30.00
P4129
60.001
LEAGUE OF CALIF. CITIES
i
M
COUNCIL HANDBOOK
10-4110-210
7.00
12666
7.00
VIRGIL LIVELY
CROSSING GUARD 10/29-11/
17-4910-250
143.10
12667
143.10;
f
LOMA LINDA DISPOSAL
i
TRASH PICK-UP 11/84 C/H
10-4180-245
37.05
TRASH PICK-UP 11/841PARK
10-4430-245
37.05
12668
74,10
MICHAEL LUNA
I
USE OF TRUCK,10/84,LUNA
10-4180-240
113.46
1
LOCAL MILEAGE,LUNA
10-4180-271
69.88
12669
183.34!
I
(NATIONAL SANITARY SUPPLY CO.
JANITORIAL SUPPLIES/PARK
10-4430-245
564851
i
I
26.66
�
12670
26.64+
I
i
i
GRAND TERRACE
PAGE NO
DEMAND/WARRANT REGISTER NO. 85-052
DATE 1 1 /29/84
1CHER
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNT CHG'D
INV NO
AMOUNT
NO
AMOUNT
NATIONAL NOTARY ASSOCIATION
MEMBERSHIP 84/85,NNA,SET
10-4120-265
18.00
12671
18.00
PACIFIC BELL
COMP„PHONE 10/84
10-4190-235
20.43
COMP.PHONE 10/84
21-4572-235
20.42
12672
40.85
PACIFIC SEWER MAINTENANCE
SANITIZIi4G/SEWER STOPPAG
21-4572-900
2968
2510.00
12673
2510.00
PETRA ENTERPRISES
CHRISTMAS FLIERS
10-4430-220
4485
258.52
12674
258.52
PEOPLE HELPERS INC
REC.SVCS.10/26-11/8/84
10-4430-250
1548.18
1267
1548.18,
R
REGENTS-UC
i
PRINTED t-1AT.GOV.ACCT.CLA
10-4120-268
28.00
12676
28.00
i
JAMES RIGLEY
I
REFUND POLITICAL SIGN,RI
10-2300-056
75.00
P4132
75.00
RIVERSIDE -HIGHLAND HATER CO.
WATER,FIRE STATION
10-4190-238
65.36
WATER, CITY HALL
10-4190-238
45.50
WATER MV/ARLISS
10-4430-238
32.86
WATER, BARTON/PALM
10-4430-238
26.50
WATER, PARK
10-4430-238
503.50
P4126
673.72
SAN BOND CO CENTRAL CR UNION
EMPLOYEE DED.P/R END.11/
10-2165-000
1169.33
P4133
1169.33
SAN BERNARDINO,AUDITOR/CONTI
PARKING CITES,10/84.CJFTC10-2200-000
105.00
12677
105.00
I
GRAND TERRACE
PAGE NO
DEMAND/WARRANT REGISTER NO 85-052
DATE 11/29/84
JC'HER
140.
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNTCHG'D
INV NO
AMOUNT
NO
AMOUNT
SHERIFF FLOYD TIDwELL
LAW ENFORCEMENT 11/84 10-4410-256
34189.00
P4125
34189.00
THOMAS J. SCH,,,rAB
CDAC MEET.10/25.SCH�NAC 10-4140-270
22.85
LCC MEET.11/8►SCHWAB 10-4140-270
34.50
CMTA MEET.11/9,SCH4AB 10-4140-270 I
36.00
CRA MEET.11/14,SCHINAB 10-4140-270
16.00
P4135
109.35
SECURITY PACIFIC NAT'L BANK
LCC MEET.9/26,PETTA 10-4110-270
122.80
INTERVIEW BOARD,ACCT.CLER10-4140-270
39.17
CMBTA MEET.10/10jAIR, 10-4140-270
158.00
12678
319.97
ANSTINE
SIGNAL MAINTENANCE, INC.
SIGNAL MAINT. 10/84 16-4909-255
37997
199.23
12679
199.23
BILL SINN
TEMP.SIGN FOR LIBRARY 10-4804-220
I
72.00
P4127
72.00;
MSO. CALIF. EDISON COMPANY
ELECTRIC,C/H 10/84 10-4190-238
95.32
2 LIGHTS,PARK 10/84 10-4430-238
24.91
ELEC.SPRINKLER,PARK 10/8410-4430-238
10.75
BALL PARK LIGHTS 10/84 10-4430-238
329.46
I
STREET LIGHTS►9/1-10/31/816-4510-238
4236.14
ELEC.SIGNALS,(2),10/84 16-4510-238
220.19
ELEC.BART/PALM 10/84 16-4510-238
13.16
12680
4929.93
SO. CALIF. GAS COMPANY
GAS CITY HALL,10/84 10-4190-238
53.13
12681
53.13
TIGER SYSTEMS
RENT STORAGE BIN 11/84 10-4110-240
100921
60.00
12682
60.00
I
i
GRAND TERRACE PAGE NO
DEMAND/WARRANT REGISTER NO. 85-052 DATE
0
11/29/84
4HER
PAYEE
I DETAIL OF DEMANDS PRESENTED _
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNT CHG D
INV NO
AMOUNT
NO
AMOUNT
THE SUN
AD,EXEC SECRETARY
10-4120-230
106.05
12683
106.05
TRAFFIC SAFETY ENGINEERS
PROGRESS PAY.#3 (TSE)
10-4180-600
1901.00
12684
1901.00
WESTERN EXTERwIINATORS
PEST CONTROL,C/H 11/84
10-4180-245
212267
48.00
12685
48.00
ZAMPESE 8 DE BENEIDET
RENT, CITY HALL 12/84
10-4190-242
625.00
12686
625.00
IABBETT-WESTERN
BALLOONS/REC SERVICES
10-4430-220
011184
58.08
12687
58.08
,DELORES KOSSMAN
REFUND POLITICAL SIGNS,
10-2300-062
26.00
12688
26.00
JEUGENE KOSSMAN
OVERPAY,PARK.CITE,KOSSMA
I
10-3268-000
10.00
12689
10.001
VINCE CASTELMUOVE
REFUND,POLITICAL SIGN,
10-2300-053
15.00
1269C
15.00
I
'HUGH GRANT
REFUND POLITICAL SIGN, .
10-2300-057
54.00
12691
54.001
COMMITTEE/ELECT DENNIS EVAN
REFUND POLITICAL SIGN,
10-2300-051
110.00
P4130
110.00
ERIC HUCKABY
PAINT FOR FAIR POSTER
10-4804-220
17.92
P4123;
i
17.921
GRAND TERRACE
PAGE NO
DEMAND/WARRANT REGISTER NO. 85-052
DATE 11/29/84
IUCHER
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
40
DESCRIPTION
ACCOUNT CHG'D
INV NO
AMOUNT
NO
AMOUNT
BYRON MATTESON
REFUND,POLITICAL SIGN,
10-2300-050
58.00
12692
58.00
BILL LEANORD COMMITTEE
REFUND,POLITICAL SIGN,
10-2300-048
15.00
12693
15.00
I
H. MERRYMAN
,JOHN
OVERPAY PARK.CITE,MERRYMA10-3268-000
10.00
12694
10.00
ROY NIX
REFUND,POLITICAL SIGNS,-10-2300-058
40.00
12695
40.00
IAN A. SMITH
W.W.D.REFUND,SMITH
21-3114-000
3.01
12696
3.01
RIVERSIDE TENT & AWNING CO.
1
BANNER FOR FAIR/PARADE
10-4804-220
5403
65.72
12697
65.72
BELIA SCOTT
OVERPAY.PARK.CITE,SCOTT
10-3268-000
10.00
12698
10.00
TOYS "R" US
�551289
PRIZES,PARKS & REC.
10-4430-220
14.49
12699
14.491
TRANSAMERICA RELOCATION
W.w.D.REFUi4D,TRANSAMERICA21-3114-000
7.91
12700
7.91I
I
PAYROLL
PAYROLL ENDING, 11/2/84
10-2161-000
1147.89-
PAYROLL ENDING 11/2/84
1U-2162-000
195.57-
PAYROLL ENDING 11/2/84
10-2163-000
68.75-,
PAYROLL ENDING 11/2/84
10-2164-000
i
i
484.00-1
j
� I
I
I
GRAND TERRACE
PAGE NO
DEMAND/WARRANT REGISTER NO. 85-052
DATE 11/29/84
:HER
PAYEE
DETAIL OF DEMANDS PRESENTED
WARRANT CHECK
WRITTEN
DESCRIPTION
ACCOUNTCHG'D
INV NO
AMOUNT
NO
AMOUNT
PAYROLL ENDING 11/2/84
10-2165-000
1169.33
PAYROLL ENDING 11/2/84
10-2167-000
34.72
PAYROLL ENDING 11/2/84
10-2169-000
50.00
PAYROLL ENDING 11/2/84
10-2170-000
97.91�
PAYROLL ENDI14G 11/2/84
10-4120-110
2148.03
PAYROLL ENDING 11/2/84
10-4125-110
1693.72
PAYROLL ENDING 11/2/84
10-4140-110
3220.07
PAYROLL ENDING 11/2/84
10-4180-110
2557.08
PAYROLL ENDING 11/2/84
I
i
I
21-4572-110
672.99
0
7043.72
�
I
i
IV N
GRAND TERRACE
PAGE NO
DEMAND/WARRANT REGISTER NO. 85-052
DATE 11/29/84
PAYEE _
WARRANT CHECK
ICHER
DETAIL OF DEMANDS PRESENTED
WRITTEN
Va
DESCRIPTION
ACCOUNT CHG'O
INV NO
AMOUNT
NO
AMOUNT
RITTEN
15888.10
REPAID
86836.80
ACCRUED
.00
TOTAL
102724.90
RECAP BY FUND
RE -PAID
WRITTEN
FUND
10
61947.60
7917.16
FUND
16
4653.70
4745.741
FUND
17
.00
143.10I
FUND
18
355.00
540.76
FUND
21
19880.50
2541.34
CERTIFY THAT, TO THE BEST Of
MY KNOWLEDGE, TH,
AFORELISTED
CHECKS F
R PAYMENT
OF CITY
LIABILITIES HAVE BEEN AUDITED BY
ME AND ARE NECESS'RY
AND
APPROPRIATE EX
ENDIT
RES FOR THE
OPERATION OF THE CITY.
f
o
FINANCE DIRECTOR
i
�
I
i
Cite:
r
ST
kFF REPOAT 8 November , 1984
1
,�W
C R A ITEM ( ) COUNCIL ITEM ( xx) MLSTING DATE: November 29, 1984
AGENDA ITEM NO. 5 G
SUBJECT: Notice of Completion for the Community Center Parking Lot
Contract No. GTC 84-10
FUNDING RcQUIR-ED
NC F�NIrDiNG REEQJ:Rxx
Attached is a Notice of Completion for the construction of the Community
Center Parking Lot, which was completed by Fisher's Grading and Excavating.
This project included the construction of a turnabout parking lot and the
installation of 2 parking lot lights located in the rear of the Community
Center at 22140 Barton Road.
STAFF RECOMMENDS THAT:
THE CITY COUNCIL APPROVE THE FILING OF THE NOTICE OF COMPLETION.
JK/lh
Recording Requested By:
City of Grand Terrace
When Recorded Mail To:
CITY CLERK
City of Grand Terrace
22795 Barton Road
Grand Terrace, CA 92324
4
PENDING CITY
COUNCIL APPROVAL
Space above this line for Recorder's use
NOTICE OF COMPLETION
Project title or description of work: COMMUNITY CENTER PARKING LOT
(GTC84-10)
Date of completion: 11/29/84
Name of owner: City of Grand Terrace
Interest or estate of owner: Parking lot of Community Center
Address of owner: 22795 Barton Road, Grand Terrace, CA 92324
Name of contractor: Fisher's Grading & Excavating
Street address or legal description of site: 22140 Barton Road
Dated:
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss.
CITY OF GRAND TERRACE )
Owner: CITY OF GRAND TERRACE
By
Mayor
I am the City Clerk of the City of Grand Terrace, the public entity which
executed the foregoing notice, and on whose behalf I make this verification: I
have read said notice, know its contents, and the same is true. I certify under
penalty of perjury that the foregoing is true and correct.
City Clerk
This day of 19
S F R E P 0�f
C R A ITEM ( } COUNCIL ITEM �x } tZ ETING DATE: 11-29-84
AGENDA ITEM NO.
SUBJECT: Traffic Engineering Services Contract
Grand Terrace - San Bernardino County
FUNDING REQUIRED
h0 UP;CI1u REQUIRED xx
L a to
November 16, 1934
lq
For the past 5 years, the City of Grand Terrace had a contract with
the San Bernardino County Road Department Traffic Engineering Division,
to provide traffic engineering services to the City of Grand Terrace.
Recently the same contract was submitted to the County of Sari Bernardino
for their consideration for a period of an additional five years. This
contract has previously been approved by the City Council. As a result
of some language changes in the Standard County contract, the County
Council has requested that these changes be incorporated into the proposed
contract between the City of Grand Terrace and the County of San Bernardino.
This proposal has been reviewed by the City Attorney, and appears to be,
satisfactory.
STAFF RECOMMENDS THAT:
THE CITY COUNCIL APPROVED THE MODIFIED CONTRACT BETWEEN THE CITY OF GRAND
TERRACE AND THE SAN BERNARDINO COUNTY, FOR THE TRAFFIC ENGINEERING SERVICES
WITHIN THE CITY.
The amendment to the Traffic Engineering Services Contract is as follows:
Paragraphs 7 and 8, as shown below, are deleted and replaced with a new Paragraph
7 and subsequent paragraphs renumbered.
"7. Grand Terrace will indemnify, defend, and hold County harmless from
loss, costs, or expenses caused by the negligent or wrongful acts or ommissions of
City officers, agents, and employees occurring in the performance of this
agreement to the extent that such liability is imposed on County by the provisions
of Government Code Section 895.2.
"8. County will indemnify, defend, and hold City harmless from loss, costs,
or expenses caused by the negligent or wrongful acts or ommissions of County
officers, agents, and employees occurring in the performance of this agreement to
the extent that such liability is imposed on City by the provisions of Government
Code Section 895.2."
M
AGREI''•IENT - TRAFFIC ENGINEERING SERVICES
THIS AGREEMENT, made and entered into this day of
by and between the COUNTY OF SAN BERNARDINO,
hereinafter referred to as "County," and the CITY OF GRAND TEPRACE
hereinafter referred to as "City ".
WITNESSETH:
That for and in consideration of the mutual promises and covenants
herein contained, and under authority of the appropriate Articles of the
Go-,ernment Code, said County agrees, throu-h its respective officers to
perform such Traffic Engineering services and functions as may be requested
by said City relating to or perfor-:ied for said County by said officers
re_pectively, as hereinafter provided for, except as to those services
which are now or may be hereafter made the subject of separate and special
contracts with the City and for which other provisions are .in such
contracts made.
The following terms and conditions shall govern the performance of all
municipal functions performed hereunder:
1. By reason of the limitations upon the expenditure of County funds
prove ded for in Section 6 of Article 16 of the Constitution of the State of
California, said City shall pay to said County the entire costs of said
County of performing each such function, including salaries and wales of
all er.;plo}ees engaged therein, all supervision over such employees while so
employed, a prorata of all departmental overhead, clerical %,ork, office
supplies, depreciation of machinery and equipment, traveling expenses,
including mileage of employees and all other cost and expense incidental to
the performance of each of such functions. The rate charged for each
function Shall be that rate which is in effect at the time the function is
Performed.
In c(,mputing the cost of the use of machinery and equipment, a
rc ison<,ble rental rate on county•-oc,:ned machinery, and equipment shall be
-1-
M
included.
2. No County officer or department shall perform for said City any
function not coming within the scope of the duties of such officer or
department in performing services for said County.
3. No service shall be performed hereunder unless said City shall
have available funds previously appropriated to cover the cost thereof.
4. No function or service shall be performed hereunder by any County
officer or department unless such function or service shall have been
requested in writing by said City or order of the City Council thereof or -
such officer as it may designate, and approved by the Board of Supervisors
of said County, or such officer as it may designate and each such service
or function shall be performed at the times and under circumstances which
do not interfere with the performance of regular County operations.
5. .1111 persons employed in the performance of such services and
functions for said City shall be County employees, and no City employee as
such shall be tal.en over by said county, and no person employed herc�'.in'-er
shall have any City pension, civil service, or other status or right.
For the purpose of performing such services and functions, and for the
purpose of giving official status to the performance thereof, every County
officer and employee engaged in performLing any such service or function
shall be deemed to be an officer or employee of said City while perfor-ing
service for said City within the scope of this agreement.
6. Said City shall not be called upon to assume any liability for the
direct payment of any salary, wages, or other com pep.sation to any County
personnel performing services hereunder for said City, or any liability
other than that provided for in this agreement.
Except as herein otherwise specified, said City shall not be liable
for compLnsation or indemnity to any County employee for injury or sickness
arising cut of his employment.
7. City of Grand Terrace agrees to indemnify, defend and hold
harmless the County, its officers, agents and employces from and against
any and all claims and loges whatsoever occurring or resulting to any
- 2-
persons, firms or corporations in connection with this agreement, and from
any and all claims and los:,esoccurrinc or re ulting to any person, firm or
njury and death arising out of or connected with
corporation for damage, i
County's performance of this agreement.
City of Grand Terrace shall carry public liability and property damage
insurance which shall name the County as an additional named insured,
protecting the county from any and all claims or actions resulting directly
or indirectly from the performance of this Agreement. City of Grand
Terrace further agrees to indemnify County for any loss suffered by the
Courty. The City of Grand Terrace shall further hold harmless the County
in any action for recovery in which the county is regLired to pay dam,'Ses.
The policy limits of the City of Grand Terrace's insurance shall be
,,aintained as follows:
Comprehensive general and automobile liability insurance in the
amount five hundred thousand dollars (S500,000) co^bined single
limits for all perscr,al injury and property damage arising out
of an occurrence.
8. Each County officer performing any service for said City provided
for herein shall keep reasonably itemized and detailed work or job records
covering the cost of all services performed, including salary, cages end
other co::-pensation for labor, supervision and planning, plus Qvcrhead, the
reasonable rental value of all County —owned Machinery and egu_pMent, the
cost of all machinery and si,ppiies furnished by the CouTiity, reasrir. ble
handling charges, and all additional items of expense incidental to the
perform<nce of such function or service.
9. All work done hereunder is subject to the limitations of the
provisions of Section 23008 of the Government code, and in accords:nce
therewith, before any work is done or services rendered pursuant hereto, an
amount equal to the cost or an amount 10 percent in excess of the estir;ated
—3—
costs must be reser%ed by the City from its funds to insure payrient for
work, services or materials provided herru^der.
Eact. County officer performing any service herenrider shell render to
said City at the close of each calendar mc,nth, an itemized statement
covering all services ices perfor:�ed during said month, and said City shall pay
county therefor within 20 days after receipt of such statement.
10. This contract shall become effective on the date hereinabove first
mentioned and shall run for a period ?une 30th, 1939, and at the option of
the City Council of said City, with the consent of the Board of Supervisors
of said County, shall be renewable therafter for an additional period riot
to exceed five (5) years.
In event said City desires to renew this acree>ment for said fi%e-year
period, the City co
,ncil shall not later than the loth of :'ay, 19--0, notify
the Board of Supervisors of said County t` at it l.ist:es to remev: the sa^e,
%,kereupon said Board of Supervisors, not later than the lest day' o.` `'ay,
1939 , shall notify said City C:,1:ncil 1P. writing Of its willir.Sness to
accept such renewal. Otherwise such agreement shall finally terminate at
the end of the aforedescribed period.
:,L_ thstanding the provisions of this paragraph hereinabo,, set
forth, either party may terminate this agreement as of the first day of
Sul} of any year upon notice in �,riting to the ether party of not less t'an
two calendar nonths prior to the date of such termination.
11. The agreement is designed to cover miscellaneous and sundry
Traffic Fngincering services which may be supplied by the County of fan
Bernardino. In event there noH exists or there is hcreaf_er acopted a
^r r i f is corltr3ct bct'.tieen the City arid the County with respect to Specific
�r'--
sr rvices, such contract ti:ith specif i.e services shall be cc�nt:rol' - D as t.o
the duties and obligations of the parties, anything herein to the ccr.trary
note it.hstanding, unless such special contract ad;,pts the provisic,ns t:ercof
by reference.
-4-
w
Ih 4;IThF.SS viIEF.%OF, said County, has by order of its 5oard of
Supervisors, caused these pr';ents to be sub.crib^_d by the CY1airran of said
Board and the seal of said Board to be affixed thereto, and attested by the
Clerk of said Board, and said City has caused these presents to be
subscribed by its mayor and the seal of said City to be affixed thereto and
attested by the City Clerk of said City, on the day and year first above
vritten.
A-1T--- ST:
C41�y Clerk
7T'EST:
Clerk of the Ecard of '-Eupervi sons
ty
- 5-
By
;a; or, City of Grand Ter: ace
City Attorney
COL";TT OF SA'� i i' Di';0
BY ----
:r
Chairman, Bcardof S'..r .� ` i,.,m
rs
November 19, 1984
V ��
12-1.1007
S
Al
R1-
C R A ITEM ( ) COUNCIL
ITEM (xx)
MLETING DATE: November 29, 1984
AGENDA ITEM NO. 6� F
SUBJECT: Release of Maintenance Bond for Tract 9741
Attached you will find a letter from Pacesetter Homes, Inc. requesting
the release of their Maintenance Bond for Tract 9741. The Bond securing
the original improvements, as required by conditions of approval for
Tract 9741, was released in August 1983. At that same time, the City
Council accepted the Maintenance Bond in the amount of $3,200.00 for a
period of one (1) year. The one (1) year period has expired, all of the
improvements secured by the subject bond therein satisfied conditions
and therefore:
STAFF RECOMMENDS THAT:
THE CITY COUNCIL AUTHORIZE THE RELEASE OF THE BOND: BOND NO. OC-300514
IN THE AMOUNT OF $3,200.00.
JK/lh
Attachments
n
PAC ESETTf K H-- %AE , INC
4540 CA`r 'U'i DP .'E NE x"PORT BEACH CALIFORNIA �2tr.0 714) 352 8600
October 11, 1984
City of Grand Terrace
22797 Barton Road
Grand Terrace, California 92324
Atten: Mr. Joe Kicak
Re: Tract 9741
Gentlemen:
Pacesetter Homes, Inc. hereby respectfully requests that the attached maintenance
bond be processed for release, as the one year term has expired.
Very truly yours,
,_YALESETT£R HOMES, INC.
�! J
Fzed W. Kingdon —
Director of Engin ering
FWK:djo
Encl.
//Y GG"i71� L�a4'/L7i�4JOA`✓. �JZGf.GG7.ir�Cr/✓.a ,Ti��
9�V
O
' FRENT INDEMNITY COMPAN
THE FREMONT 13UILOING
LOS ANGELES, CALIFORNIA
Bond No. OC-300514 _
Premium $32.00
MAINTENANCE BOND
KNOW ALL MEN BY THESE PRESENTS, That,
PACESETTER HOMES, INC.
as Principal, and FREMO?:T INDEM11TTY C0JTik*iY, a corporation orgainized under
the laws of the State of California and duly authorized to transact a surety
business in
the State
of
CALIFORNIA
as Surety,
are held
and firmly
bound unto
CITY
OF GRAND TERRACE
in the
penal sum of
THREE THOUSAND TWO HUNDRED AND NO/100 DOLLARS ($ 3,200.00 )•
Dollars to which payment well and truly to be made we do bind ourselves, our
and each of our heirs, executors, administrators, successors and assigns
jointly and severally, firmly by these presents.
WHEREAS, the said Principal entered into an Agreement with the Obligee, dated
for the Installation of Subdivision Improvements in
FOR STREET MAINTENANCE
and
WHEREAS, the Obligee requries that the Principal will furnish a bond conditioned
to guarantee for the period of ONE year(s) after approval and
�. 11 defects in
acceptance, by the Obligee, of said improvements, aga', a--
workmanship and materials which may become apparent during said period,
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, That, if the
Principal shall indemnify the Obligee for all loss that the Obligee may
sustain by reason of any defective materials and workmanship which become
apparent during the period of ONE y ear(s) from and after the
date of acceptance of the said improvements then this obligation shall be void,
otherwise to remain in full force and effect.
Signed, sealed and dated this 22nd day of AUGUST 19 83
PACESETTER HOMES INC.' (Seal)
(Seal)
(Seal)
Z;V
COMPANY
BY
Attorney -in -Fact
_ ., November 16, 1984
STArF 12.9-1043
-510
C R A ITEM ( j COUNCIL ITEM (XX) METING DATE: 11-29-84
AGENDA ITEM NO. 5')C
SUBJECT: El -Co Contractors, Inc. - Bond in lieu of Cash Deposit
NO l.1N'r1l ;u tJ XX
El -Co Contractors, Inc. prior to constructing of the underground utilities
within public right of way to Wilden Pump, were required to post a $500.00
cash deposit to secure the necessary repairs to the street cuts.
They have recently submitted a bond in the amount of $500.00 for that
same purpose and are requesting the release of their $500.00 cash deposit.
In accordance with the provisions on the Street*Cut Ordinance, the bonds
for such improvements are acceptable.
STAFF RECOMMENDS THAT:
1. CITY COUNCIL ACCEPT THE BOND IN THE AMOUNT OF $500.00, TO SECURE
THE IMPROVEMENTS IN VAN BUREN ALONG THE FRONTAGE OF WILDEN PUMP.
2. AUTHORIZE THE FINANCE DEPARTMENT TO RELEASE THE $500.00 CASH DEPOSIT.
JK/lh
Attachments
EL M= CO 3131 State Street
San Bernardino, CA 92405
CONTRACTORS, INC. (714) 887-2610
November 9, 1984
City of Grand Terrace
22795 Barton Road
Grand Terrace, CA 92324
To: Joe Kisack, City Tnaineer
Fne los ed is our bond as a substitution for $500.00 deposit on
street cut - for Wi lden Tung job, 22069 Van Buren Street, Grand
Terrace.
Sincerely,
ill -Co Contractors, Inc.
Sandie Cannis, Bookkeeper/Sec.
Lic. No. 317093
EDDIE EVANS
President
UNI'I'�I� PACIF'1 INE� C� C ANY
HOME OFFICE, FEDERAL WAY, WASHINGTON
Bond No. IT —SO 85 09
Premium: $60.00
KNOW ALL MEN BY THESE PRESENTS: That we, El -Co C ra tors, Inc. _
as Principals),
and UNITED PACIFIC INSURANCE COMPANY, a corporation organized under the laws of the State of Wash-
ington, and authorized to transact surety business in the State of California
as Surety, are held and firmly bound unto City of Grand Terrace
Department of Finance located at 22795 Barton Rd., Grand Terrace CA 92324
, in the sum of
500
Five Hundred and no/100-------------------------------- (s .00 )DOLLARS,
lawful money of the United States of America, for the payment of which, well and truly to be made, we bind our-
selves, our heirs, legal representatives, successors and assigns, jointly and severally, firmly by these presents.
WHEREAS, said Principal has installed a water main and a fire hydrant under
Permit No. 12-9 1044 for the City of Grand Terrace and,
WHEREAS, said Principal desires to submit a bond securing emergency street repairs
required as a result of Permittee's street cuts in accordance with
City Ordenance No. 64.
NOW, THEREFORE, if said Principal shall pay to the City the cost of the
emergency repairs to the street cuts made by Principal then this obligation shall
remain in full force and effect.
PROVIDED, HOWEVER, the aggregate liability of this bond shall not exceed
Five Hundred and no/100--------------------
--------------($500.00)Dollars.
PROVIDED, FURTHER HOWEVER, the term of this bond is September 28, 1984 through
State of California,
1 SS.
County of Orange J
On this 7th day of November in the year 19R4 , before me Notary of Public
personally appeared David L. Miller , personally known to me (or proved to me
on the basis of satisfactory evidence) to be the person whose name is subscribed to this instrument as the Attorney -In -Fact
of UNITED PACIFIC INSURANCE COMPANY, and acknowledged to me that UNITED PACIFIC INSURANCE COMPANY
executed the instrument.
-"' GFi7ICIAL SEAL
41, ROSA E. RIVAS
` �'- •.� hGT:�R'I ?�C3LIC CAUFORNIA
r
- PwMt IPAL OFF•CE IN
w�.
•lty
ORANGE COUNTY
Expi.es May 26. 1966
Cjrnmission
My Commission ex
d��
State of California,
SS.
County of Orange _
n
On this 7th day of November in the year _1984 , before me Notary of Public
personally appeared David L. Miller , personally known to me (or proved to me
on the basis of satisfactory evidence) to be the person whose name is subscribed to this instrument as the Attorney - In - Fact
of UNITED PACIFIC INSURANCE COMPANY, and acknowledged to me that UNITED PACIFIC INSURANCE COMPANY
executed the instrument.
• 'ar,
,!
�•�
OFFICIAL SEAL
ROSA E. RIVAS
NCTr,R! ?-Eh 1C CA_IFORN'IA
PRIr.C!PAL OFF.CE !N
�, s►: �
OP ,!,GE COUtJ r
My Commission
Expi-es May 26. 1966
My Commission exert""_
BDU-1818 MAW (CALIF.)
�� LL
Notary Public in and for said County
UNITED PACYPIC INSUnANCE C PANY
HEAD OFFICE, FEDERAL WAY, WASHINGTON
POWER OF ATTORNEY
KNOW ALL MEN BY THESE PRESENTS, That the UNITED PACIFIC INSURANCE COMPANY, a corpWation duly organized under the -lows of the
State of Washington, does hereby make. constitute and appoint
DAVID L. MILLEP. of SANTA A11A, CALIFOR:JTA----
its true and lawful Attorney -in -Fact, to make, execute. seal and deliver for and on its behalf, and as its act and deed
AINY AND ALL BO11iDS AND UNDERTAKINGS OF SURETYSHIP----
and tob•nd the UNITED PACIFIC INSURANCE COMPANY thereby as fully and to the pone extent as if such bonds and undertakingsand other writings
obligatory in the nature thereof were signed by an Executive Officer of the UNITED PACIFIC INSURANCE COMPANY and sealed and attested by one
other of such officers, and hereby ratifies and conforms all that its said Attorney(s)-in Fact may do in pursuance hereof
This Power of Attorney is granted under and by authority of Article VII of the By Laves of UNITED PACIFIC INSURANCE COMPANY which
became effective September 7, 1978, which provisions are now in full force and effect, reading as follows
ARTICLE VII — EXECUTION OF BONDS AND UNDERTAKINGS
1 The Board of Directors, the President, the Chairman of the Board, any Senior Vice President, any Vice President or Assistant Vice President
or other officer designated by the Board of Directors shall have power and authority to fill appoint Attorneys -in -Fail and to authorize them to execute
on behalf of the Company, bonds and undertakings, recognizonces, contracts of indemnity and other writings obligatory in the nature thereof, and (b)
to remove any such Attorney -in-Foci at any time and revoke the power and authority given to horn.
2 Attorneys -in - Fact shall have power and authority, subject to the terms and limitations of the power of attorney issued to them, to execute
and deliver on behalf of the Company, bonds and undertakings, recognizances, contracts of indemnity and other writings obligatory in the nature thereof
The corporate seal is not necessary for the validity of any bonds and undertaking,, recognizancts, contracts of indemnity and other writings obligatory
in the nature thereof
3 Attorneys -fin - Fact shalt have power and authority to execute affidavits required to be attached to bonds, recognizances, contracts of indem-
nity or other conditional or obligatory undertakings and they shalt also have power and authority to certify the financial statement of the Company and
to copies of the By -Laws of the Company or any article or section thereof
This power of attorney is signed and sealed by facsimile under and by authority of the following Resolution adopted by the Board of Directors of
UNITED PACIFIC INSURANCE COMPANY at a meeting held on the 5th day of June, 1979, at which a quorum was present, and said Resolution has not
been amended or repealed
"Resolved, that the signatures of such directors and officers and the seal of the Company may be affixed to any such power of
attorney or any certificate retailing thereto by facsimile, and any such power of attorney or certificate bearing such facsimile
signatures or facsimile seat shall be valid and binding upon the Company and any such power so executed and certified by
facsimile signatures and facsimile seal shall be valid and binding upon the Company in the future with respect to any bond or
undertaking to which it is attached "
IN WITNESS WHEREOF, the UNITED PACIFIC INSURANCE CCOMPANY has caused these presents to be signed by its Vice President, and its corporate
seal to be hereto affixed, this 2 i th day of October 19 02
UNITEO P CI FIC NSURANCE OMP NY
Vice President
STATE OF Washington la
COUNTY OF King r
On this 27th day of October 19 82Personally appeared Charles B. Schmalz
to me known to be the Vice -President of the UNITED PACIFIC INSURANCE COMPANY, and acknowledged that he executed and attested the fore-
going instrument and affixed the seal of said corporation thereto, and that Article V11, Section 1, 2, and 3 of the By Laws of said Company, and the
Resolution set forth therein, are still in full force
My Commission Expires. h 4'
May 1 19 86 Notary Public in and for State of Wa . ingtori
••rr•j Rosidingat Tacoma
1, Charles J. FalskoW • Assistant Secretary of the UNITED PACIFIC INSURANCE COMPANY, do hereby certify that the
above and foregoing is a true and correct copy of a Power of Attorney executed by said UNITED PACIFIC INSURANCE COMPANY, which is still in full
force and effect
IN WITNESS WHEREOF, I have hereunto set my hend and affixed the seal
of said Company this 7th day of�Novemm%ber �ig 84
it sl!.u- li �-- ----• "----_-. �./7 � � .C�C� 11 i �41'l!�s�^—•—
Uate= 11/20/34
ST'14'�F
C R A ITEM ( ) COUNCIL ITEM ( X) MEETING DATE: 11/29/84
AGENDA ITEM NO.
SUBJECT: BID ADVERTISEMENT FOR CONTRACT JANITORIAL SERVICES CIVIC CENTER COMPLEX
GTB 84-23
FUNDING REQUIRED
NO FUNDING REQUIRED X
The technical specifications for the contract janitorial services for the Civic Center
Complex, have been completed, and are now available for bid advertisement. This
project includes the daily basic janitorial services for the Civic Center. This
contract service will include service seven days a week from Midnight - 8:00 A.M.
Depending on building occupation, this contract would be effective from January
1, 1985 through June 30, 1985. The bid opening is to be held on December 17, 1984
at 2:00 P.M.
Staff Recommends that the Council:
AUTHORIZE FOR THE ADVERTISEMENT OF BIDS FOR CONTRACT JANITORIAL SERVICES CIVIC
CENTER COMPLEX
CI)MM19SION ND COMMITT E REPORI-5
r
M V 2 9 1984
Cbur4cll'1AGENDAITUA-3
COUNCIL MEETINri DATE: November 8, 1984 DATE: 11 5/34
CO'''IISSIO'I/CO",, ITTEE:_ Parks & Recreation
SU°JECT: Removal of boundry fencing Terrace Hills Community Park
PP03LEIM:
The North boundry fence at Terrace Hills Community Parts
Eats: has been continuously vandalized and torn do;�,n.
This remains a constant expense to the City. -
Each time the fence is repaired it is cut down in sections
so that passage is made available.
Inasmuch as the fence serves no useful purpose the
Committee recomends that the fence be remo*.,ed permanently.
--� Grove owner may, at his option, replace and maintain
a fence to protect his grove. The City is not obliged
to protect private property.
RECEIVED
SOLUTIO_: Remove fencing as required. mo , c
CITY OF GRAND TERRACE
REQUESTED CTION -TO EE TAKEN BY COUNCIL AND/OP S-ThFF;
Direct Staff to notify 14r Peramo, the Contractor who
Installed the fence to remove the fence entirely from
the Park property.
-,r,I GLY
Historical & Cultural Coy NOV
nittee 2 9 .1984
Minutes of Novemh,.r 5, 1984 Meeting COUNCIE AGENDA 1TEtd a 7
The meeting was called to order at 7 PM by Chairmen 3arbara Mrithews.
All members were present.
The minutes of the October 1, 1984 me. ting were read and approved.
Minutes of the special meeting of October 23rd will be read and approved
at the next meeting.
Treasurer's Report: Fair: $264. 30 was made from the raffle, food sale
and donations. This mDney will go into a revenue account marked Country
Fair, not back to the committee budget, but we will be able to use this money
if needed.
Dedication of Civic Center: This will be February 10, 1983. We are hoping
that the library will be ready by this time. Ann and Barbara Mathews will
write a short history of Grand Terrace to be included in the Chamber of
Commerce newsletter. We will have our scrapbooks and photo albums at
the dedication. The committee will solicate donations of sugar and cream.
Friends of the Library: To clarify the m'.nutes of the October 1, meeting,
the Historical & Cultural Committee will work with the Friends of the
Library which will be a separate entity.
National Trust: It was voted no., to renew our membarship in this organization
as we do not have enough need.
Old business: Barbara Mathew,3 will looc over the cultural surveys we had
made and the committee will make a dec iaion on their value at a later date.
Pot Luck November 29th: Final preparations for this event were discussed
and duties assigned to each member.
Country Fair: Turn out was terrific, the committee did well financially and
the fair considered a great sucess. Barbara Mathews stated, however, that
our committee as a whole must work as a team of six as we are working
as a sub-com-m ttee of the City Council. Any sub- committees appointed
must have the approval of the whole committee for any activities. The
committee voted to write letters of Thank you to Doug Erway and John Lotspeich
for all their help at the fair.
It was voted not to have a meetinb in December. The meeting was cancelled on
a motion from Barbara Bayus, seconded by Hannah Laister. The meeting was
adjourned at 8:55 PM. Our next meeting will b_- January 7, 1985.
Respectfully submitted,
Hannah Laister,
Secretary
RECEIVED
N�j-'1F1984
CITY OF TERRACE
C Y OF GRAND "IERRAC E
APPLICATION FOR CITIZEN SERVIC to 2 [4 r,84
CCUP�CIL Af.�-NDA ITEM
COMPLETE AND SUBMIT TO CITY CLERK'S OFFICE
AS A MEMBER OF:_ Grand r�s�ee Hi aLand_--�-�!-S�ety
NAME: Viola Gratson
ADDRESS:
12168 Mount Vernon Avenue
HOME PHONE: 71.4-783-0634
BUSING PHO!"c.
OCCUPATION: Diptary ('olt�r�-UnifC�1�oa1.--st--`
EDUCATION: (List highest year completed and all degrees)
12th year- High School
ore Year Colleae for Te�r ARs'st�rz Dovrlira Co11Pc-P IN' Y. --
Are there any workday evenings you could not meet? Yes (#) No ( ) If so,
please 1 i st: Wednesdav 1•
Why are you interested in this position: To preserve and improve the
ral t^ o r r - q u d f ^ ra-i ram._-r"
What do you consider to be your rnajor qualifications?Asa =nrPrrPr;--
I have been involved as School Secretary, orked._.i
school board, suprort all local orE9—n1Z-tJ-0ns Ir:c1udina ^rax *a11P ---
ard historic -al. Fit {:ItVIE G
REFERENCES:
1. Yr.&
r
2 l+.r. &Mrs A Mil a
.
3. •''r. &Ms N B
Pl
ease attach a written statement containing any additional information you feel would
be useful to the City Council. -k-
n
EMERGENCY OPERATIONS COMMITTEE
11
iNEC''." ^. T �') `! ONLY
M I N U T E S
October, 22, 1984
MEMBERS PRESENT: Ed Luers
Jim Hodder
Roberta Fulton
Don Minesinger
Vic Pfennighausen
STAFF: Randy Anstine, Community Services Director
GUEST: Dusty Fulton
NQV 2 9 iS$4
COUNCIL AGENDA LTE14J1 7 �
The Minutes of September 24, 1984 were reviewed and approved as presented.
Ed Luers brought to the attention of the committee that there is a grow-
ing need to find out what the legal liability of a volunteer is. It was
the committee's suggestion that Randy contact the City Attorney, Ivan
Hopkins and provide us with this information next meeting, so it can be
used in guide lines for volunteers.
The committee discussed the State and County guidelines to follow in pre-
paring the Emergency Operation Plan for the City of Grand Terrace.
Vic Pfennighausen made contact with Larry Wolff, Civic Center archi-
tect, and toured the site with him on 9/26/84 to go over the antenna
system and the changes that the committee suggested.
The next meeting will be held November 26,,11984.;,L/
Vic Pfennighausen, SeEretary
RECEIVED
No V 1 W4
CITY OF GRUID TERRACE
te
S &TI\FF REPOAT a�'"
C R A ITEM ( ) COUNCIL ITEM (X ) MEETING DATE: 11_a 84
AGENDA ITEM NO. %
SUBJECT: Theater on the Terrace
FUNDING REQUIRED
NO FUNDING REQUIRED
Mr. Ed C'Neal will be addressing Council on this natter.
Copies of all minutes reflecting Council discussion and/or
action relative to the Theater on the Terrace are attached,
for Council review.
F1E
Grand Terrace, California
Carter Bryant
Chairman pro tern
22622 Minona Drive
Grand Terrace, CA
92324
714- 824-9387
City Council of Grand Terrace
Dear Sirs:
We have elected the following board of directors:
Chsirmsn: Cordelia Ellis
Chairman pro tem: Carter Bryant
Secretary: Lois Bryant
Treasurer: Theresa Conti
Artistic Director: Ed Savala
Members at large: Bill Shmechel
Hillary Thommaser
Tom Glasser
Mrs, Savala
Dr. C ez<��y
Ph. D Comparativp,,..Li erature
• RECEIVED
N'V 6 *3s4
CITY OF GRAND TERRACE
after the Art Fair; (2) the Art Fair will be held Saturday, April
23, in the Community Center from 10:00 a.m. to 3:00 p.m.; (3) the
Committee has requested a feasibility study for an amphitheater
above Van Buren Avenue. Requested Council consideration on this
matter; (4) read a letter of resignation from Koleta Green. Stated
the Committee accepted her resignation with regret; recommended
similar Council action.
The Community Services Director advised that a study was conducted
of other communities relative to the formation of theater groups.
Stated Staff surveyed three local successful theater groups, which
have no connection with cities, nor do they receive city funds.
Recommended that Council encourage development of a non-profit
group.
Koleta Green, 22819 DeBerry Street, advised that she had submitted a
letter to Council; recommended formation of a non-profit
organization, separate from the City, "Theater on the Terrace" with
establishment of a Board of Directors consisting of quality
individuals, with interim funding from the City and a goal of
becoming self-sufficient. Indicated concurrence with Staff's
recommendation to encourage the development of a non-profit
performing arts group and to allocate $2,500 from the Historical &
Cultural Activities Committee to help establish the organization.
The City Attorney was questioned on the legality of providing City
funds to a private entity, and responded it would be legal to
appropriate funds for cultural development of the community similar
to assistance given to the Chamber of Commerce.
Council indicated that consideration had been given to appropriating
$3,000 for this project, during the budget workshop sessions, in the
FY 1983-84 budget. Councilman Nix recommended that Council indicate
an interest in promoting this project, with funding to be provided
in increments at such time as the organization has been legally
formed.
CCP3-88 Motion by Councilwoman Pfenni ghausen, Second by Mayor Grant, to
encourage the development of a non-profit performing arts group.
Following Councilman Nix's recommendation to include the notation
that Council has expressed an intent -to support this group in its
FY 1983-84 Budget, Motion No. CC-83-88 carried, ALL AYES.
AMPHITHEATER FEASIBILITY STUDY
In discussion, Council indicated an interest in considering an
amphitheater as a future project, noting this had been considered
when that property was acquired. Directed Staff to investigate the
proposed site as to the potential for establishment of an
amphitheater in that location, and to submit a report to Council.
Page 8
4/14/83
CC-83-170 Department 4421 - Motion by Councilman Nix, Second by Councilman
Petta, ALL AYES, to approve Department 4421 for a total of $2,650.
CC-83-171 Department 4590 - Motion by Councilwoman Pfennighausen, Second by
ounce mdn �igTey, ALL AYES, to approve Department 4590 for a total of
$4,000.
CC-83-172 Department 4610 - Motion by Councilman Rigley, Second by Mayor Grant,
ALL AYE , to approve Department 4610 for a total of $20,000.
CC-83-173 Department 4801 - Motion by Councilman Nix, Second by Councilman
Rigley, LS, to approve Department 4801 for a total of $700.
CC-83-174 Department 4802 - Motion by Councilman Rigley, Second by Councilwoman
Pfennighausen, ALL AYES, to approve Department 4802 for a total of
$2,100.
CC-83-175 Department 4803, Energy Committee, will be deleted from the Budget.
CC-83-176 Department 4804 - Motion by Councilwoman Pfennighausen, Second by
Councilman Mg ey, ALL AYES, to approve Line Item 210 for $235, Line
Item 220 for $1,000, for a total of $1,235 for Department 4804.
CC-83-177 Theater Group - Motion by Councilman Nix, Second by Mayor Grant, to
establish a new department expenditure for theater advancement in the
amount of $2,000. Following clarification that the Finance Department
will establish the department number and that quarterly reports will
be required, Motion No. CC-83-177 carried, ALL AYES.
CSC-83-178 Department 4808 - Motion by Councilman Rigley, Second by Mayor Grant,
ALL AYES, to approve Department 4808 for a total of $900.
CC-83-179 Department 4810 - Motion by Councilman Rigley, Second by Mayor Grant,
ALL AYES, to approve Department 4810 for a total of $1,050. CCS is
to submit a bi-monthly report.
CC-83-180 Department 4510 - Motion by Councilwoman Pfennighausen, Second by
Mayor Gran-tTAUL AYES, to approve Department 4510 for a total of
$32,700.
CC-83-181 Department 4900 - Mayor Grant stated he will vote NOE on this item,
since he ee s $20,000 is more appropriate. Motion by Councilman Nix,
Second by Councilman Rigley, to approve Department 4900 for a total of
$26,300, carried 4-1, with Mayor Grant voting NOE.
CC-83-182 Department 4901 - Motion by Councilwoman Pfennighausen, Second by
ounce man ig ey, ALL AYES, to approve Department 4901 for a total of
$16,500.
CC-83-183 Department 4631 - Motion by Councilman Rigley, Second by Councilwoman
Pfennighausen, ALL AYES, to approve Department 4631 for a total of
$7,500.
Page 9
6/23/83
n
n
Theatre on the Terrace - Earbara Mathews stated Council agreed to the
forr.� nee of a theater group on flay 12 and indicated it was not to
affect any of the duties and responsibilities of the Historical &
Cultural Activities Co,rrittee; stated the Committee questions the
references in the theater group's hylaws to "perforri-Ing arts" and
"promoting community involverent and participation in cultural &
musical recreation," feeling it duplicates the cultural objectives of
the Committee; requested clear specification of the theater group's
duties.
Council indicated the theater group was to be established as an entity
separate from the City, with the City providing funding to allow the
group to get started, and not necessarily to continue funding this
group's activities; therefore, did not feel the City has the right to
dictate the contents of that group's bylaws. Did not feel there would
be a problem of duplication of activities; stated the Committee is to
retain its role for the City as outlined in the duties and
responsibilities. Recc„mrended taking no action at this tire, but to
consider the matter later if it becomes apparent the theater croup is
infringing upon the Committee's activities; indicated sUpportvof both
groups.
Councilman Petta stated the Historical & Cultural Activities Committee
needs clarification of this matter for planning purposes; felt taking
no action creates confusion and concerned it could invalidate the
City -appointed Committee.
CRIINE PREVENTION COMMITTEE - Mayor Grant indicated a report dated }
ugust 15 was submitted outlining the Committee's goals.
EVERGENCY OPERATIONS COh';•'ITTEE - Chairman Mike Harris reported the
fol crying: outlined the Committee's progress since formation; (2)
presently processing an Emergency Operations Plan for the community;
(3) next meeting will be held November 17 at the Multi -Agency
Operation Coordination Center in Riverside to gain information
relative to formulating a plan for processing data in times of
emergency; (4) will participate in Country Fair by promoting community
awareness of the Committee and to distribute earthquake preparedness
material; (5) request will be forthcoming to increase the number of
members on the Committee. Mayor Grant presented the disaster plan of
the Church of Jesus Christ Latter -Day Saints for Committee review.
Council commended the Committee for its efforts in preparing an
emergency plan and operating procedure.
THEATRE ON THE TERRACE - Chairman Bob Magnusson stated the concJits
expressed by the istorical & Cultural Activities Committee wil
discussed at the group's next board meeting; indicated there is
intent to infringe on that Committee's objectives, and a desire
work together. Secretary Linda Pue advised the group has adopbylaws, elected a board of directors, and has established datesproduction; questioned what the City's procedure is to dispense
funds which have been allotted by Council.
Page 6 -
10/26/E3
F]
Council discussed and concurred that the City should not be involved
- , with the theater group incorporating and achieving non-profit status;
indicated the group has shown sufficient evidence of being organized
to receive the City's donation.
CC-83-297 Motion by Councilran Nix, Second by Councilman Petta, to accept the
theater group's bylaws, the Board of Directors Poster and 1984 season
schedule, which have been presented to Council, as sufficient evidence
of the establishment of the Theatre on the Terrace organization, and
to approve proceeding with the funding of this program as budgeted.
Council discussed various methods of dispensing the funds to the
theater group, and further discussed incorporation. Councilran Nix
clarified the intent of his Motion was to endorse the function the
theater group is performing in behalf of the corimunity and the City is
providing an avenue for the group to get started by making a donation
to that oroanization. That organization will have to determine
whether ornotit will go throu,h the lengthy, costly process of
incorporation to Set the protection a corporation provides and the
issue of insurance, as any other organization rust do.
Notion No. CC-83-297 carried, ALL AYES. The theater group is to
subc:it a budget outlining the proposed use of the 52,000 donated by
the City; the City will then give Theatre on the Terrace a $2,000
check to be deposited in an account by that title; the theater group
is to submit a quarterly report to the City, similar to that submA teed
1 by CCS.
. Recess was called at 8:55 p.m. and reconvened at 9:12 with all merbers
present.
POLICE CHIEF REPORT
Capt. Jim Bradford advised he will try to obtain sufficient
Neighborhood Watch Signs to be placed at each entrance to the City.
CITY NANAGEP. REPORT
The City Manager requested consideration to change the Council
Meetings to Tuesdays; following discussion, Council concurred that
Council Meetings will continue on Thursdays.
CITY COUNCIL REPORTS
Councilman Nix, reporting on the League of Cities Annual Conference
held October -5 in San Francisco, stated he felt the participation of
City representatives in the conference was very worthwhile and
beneficial; supports membership in the League of Cities based on the
activities, communication and the legislative input received from that
organization. Became aware of the Award for Excellence competition
which exists throughout the cities of the State; 40-50 cities
submitted programs for consideration; the five finalists selected
Page 7 -
1C/26/b3
CC-83-31G retion b., Cou-,ci I�.oran Pfenri chauser,, Scccr- ty Counci 1 ar N ;Icj , A'_L
AYES, t� acccpt with re-ret ti,e resionition of San (Ira }'.non; i11-_r frc-
thF Par';s E Recreation Cei.ri ttee .
CC-83-311 (lotion t:y Ccurcilcan l:ix, Second b,; Councilran Petta, ALL AYLS, to
appoint Lenore Frost to thr Parl:s F. Recreation Corr'littee to fill the
unexpired tern of Gale Short, to expire June 30, 1986.
CC-83-312 Mlotion by Councilman Nix, Second by CouncilrT•an Pctta, ALL AYLS, to
appoint Gary bishaw to the Parks $ Recreatior Committee to fill the
unexpired tern of Pay Rariircz, to expire June 30, 198C.
Potion by liayor Grant, Second by Councilworr:an Pfenrichausen, to
appoint Louis Galvez as acting appointee to the Parl:s & Pecreation
Cornrittee to fill the unscheduled vacancy of Szndre Krcn-iller, with
perranent appoint+7ent for this vacancy to be rade becercer 1,
follo,.in- legal posting of the v carcy.
Councilman ?;ix voiced otjection, feeling this action cculd indicate
Council intends to appoint ';r. Galvez as a per. -anent merber without
due process of advertising and considering ether applications for this
vacancy. Councilworan Pfenrichausen withdrew the Second to the
"otion; Mayor Grant stated the intent of the i'otion was not to
preclude consideration of other applicants; indicated he would not
withdra,rr the Motion, which then died for lack of a Second.
Mir. Rollins stated Lt. O'Rourke has advised the deputies will patrol
Terrace Hills Community Park to discourage consuming alcoholic
beverages.
Councilman Risley recorrmended the Committee submit a plan for
acquiring land for future parks; in discussion it was noted that the
lease between ifarygol d FarMs and So. California Edison Company will
expire this Spring, that Edison may not be using some of the land for
evaporation ponds as previously planned, and that the PUCI is reviewing
land owned by the utility companies and advising them to divest some
of their land; therefore, this would appear to be an appropriate time
to conduct proper negotiations with Edison.
Mayor Grant acknowledged receipt of the 10-17-83 Committee Nfinutes.
HISTORICAL & CULTURAL ACTIVITIES CUNWITTEE
Councilman Pelta stated the duties and responsibilities for the
Comrittee and the theater group's bylaws both include "performing
arts, which is creating confusion for the Committee; indicated that
Council clarified the purpose of the theater group on May 12 as
theater only, and was not to affect the duties and responsibilities of
the Historical b Cultural Activities Committee; since that time, the
theater group has submitted its bylaws to Council for approval which
include "performing arts" in its objectives; Barbara Mathews requested
further clarification from. Council, due to the inclusion of that
+ Pay- 7 - ��
M
u
phrasc in thc byl a,is.
( expressed intent of i,ay
advise Barbara tiatherrs
wishes her to rcriain as
productive wor':.
I ecoi-r-- nd��d that :cunC-1 1 rea f f i r, i i is
l`<_; direct Sty ff to a�vi sF the ti�eatcr group;
of the clarification and indicate. Council
Chai roan of the Cor,:wi ttee, to continue, her
In discussion, Ccurcil confirmed sup 'port of both croups and felt no
indication had been riven of not supporting the historical & Cultural
Activities Committee; fr_lt "perforrin�g arts" relates to theater, which
includes drar.,a, rr.usical, and cor edy st,ce plays; felt it woulr be
appropriate to specify the intent of the theater group as "theater,"
duL to the concern sho-,n.
CC-£3-313� Potion by Counci lrian Petta, Second by Counci lrian Pi gl ey, that Theatre
on the Terrace strike the words "performing arts" fror its byla:is.
CC-CJ 1 t.Otion by i,ayor Grant, SrcOnd by CounOil.iian Picle�', to Ar,cnd kot[lic^
Lo. CC-83-313 that Council reco^mend to Theatre on the Terrace, by
virtue of the semi-autcnomy of Theatre or, the Terrace, that the
lancuace in Section A, Article II be changed to read "...to provide a
state for theater by Grand Terrace residents for Grand Terrace
residents prir-,arily, but also welcoming any outside support."
Followinc clarification that Council has no authority to randate
chances to the theater croup's bylaws, and that the reference to
"cultural" has already been deleted from that croup's bylaws, the
t M,ction to amend, No. CC-83-313E, carried, ALL AYES, and t;otion No.
CC-83-313B as arended carried, ALL AYES.
CC-83-314h t,otion by Mayor Grant, Second by Councilman Petta, that Council reject
the letter of resignation of Barbara !'athews. Councilwoman
Pfenniehausen stated she could not vote on a motion saying an
individual's resignation is not accepted.
CC-83-3145 Motion by Councilman Ficley, Second by Mayor Grant, to amend t-lotion
No. CC-23-314A to state that Council rejects the resignation of
Barbara tlathews because of its desire for her to remain on the
Historical & Cultural Activities Committee. The Motion to amend, No.
CC-83-314B, carried, ALL AYES, and i1otion No. CC-83-314A, as amended,
carried, ALL AYES.
Council commended the Committee for the highly successful Country
Fair.
CMI-iE PUVEiYTI01; C0111M TEE
Vice -Chairman Gary Carnes reported the following: (1) in September the
Committee identified goals; one of the first ones was to reactivate
the Neighborhood Watch Program and to becin a property identification
program; had a booth at the Country Fair - received ten inquiries and
are following up on information relative to Neighborhood Watch Signs
which need replacinc; (2) presently reviewing a proposal for police
Pace E. -
The Finance/Administrative Officer recommended all recreational
supplies be purchased by the City and only personnel costs be in Line
Item 250.
Council indicated concurrence in support of Option 3, Alternative 2, -
with all supplies to be purchased by the City, feeling the City has an
obligation to provide recreational programs as long they can be
afforded; directed the Community Services Director to negotiate an
agreement with the School District for more reasonable fees for the
joint use of all facilities.
CC-84-136 Motion by Councilman Rigley, Second by Mayor Grant, ALL AYES, to
approve $77,380 for Department 4430, with Line Item 220 increased from
-0- to $4,300 and Line Item No. 250 increased from $40,585 to $43,050.
CC-84-136 Department 4590 - Weed Abatement - Motion by Mayor Grant, Second by
ounce man Rigley, ALL AYES, to approve $4,200 for Department 4590.
CC-84-137 Department 4610 - Public Works - Engineering - Following the City
Engineer's recommendation to reduce the appropriation in this
Department, Motion by Councilman Nix, Second by Councilman Petta, ALL
AYES, to approve $15,000 for Department 4610, with Line Item No. 255
reduced from $23,500 to $15,000.
Department 4631 - Storm Drain Maintenance - Councilwoman Pfennighausen
objected to the ongoing cost to the City for cleaning the storm drains
on Van Buren and DeBerry; recommended investigating the feasibility of
requiring orange growers to maintain storm drains clogged by their
water runoff; suggested not taking action at this time.
CC-84-138 Motion by Councilman Petta, Second by Councilman Rigley, to approve
$7,875 for Department 4801. Motion No. CC-84-138 carried 4-1, with
Councilwoman Pfennighausen voting NOE.
CC-84-139 Department 4801 - Planning Commission - I -lotion by Councilman Rigley,
Second y Councilman Petta, ALL AYES, to approve $1,200 for Department
4801.
CC-84-140 Department 4802 - Crime Prevention - Motion by Councilman Petta,
Second y Councilwoman ennig ausen, ALL AYES, to approve $1,830 for
Department 4802.
Department 4803 - Theatre Advancement - Mayor Grant questioned whether
input had been received from the Theatre Group relative to their
financial needs. The Community Service Director responded he
submitted a budget request equal to FY 1983-84, since the Group did
not submit a request. Councilman Petta felt the Group was not in need
of funds, since they 'still had $2,000; noted Council had taken the
position that financial support would not be on an annual basis.
CC-84-141 Motion by Mayor Grant, Second by Councilwoman Pfennighausen, to
approve $2,000 for Department 4803.
Councilman Nix felt Council should receive financial data prior to
actual transfer of funds, with Mayor Grant objecting, since it was
Page 4 -
6/6/84
v J
indicated no committee was approached for budget requests. Councilman
Petta noted the Theatre Group is not a City committee. The Community
Services Director noted Council had stipulated that the Group prepare
articles of incorporation to become a non-profit agency and report to
Council regarding financial solvency and how the funds were to be
expended.
Motion No. CC-84-141 carried, ALL AYES. Mayor Grant noted the Motion
approved the $2,000 appropriation with no stipulations.
CC-84-142 Department 4804 - Historical & Cultural Committee - Motion by
Councilwoman ennignausen, 'Secondy ounci man igley, ALL AYES, to
approve $2,605 for Department 4804.
CC-84-143 Department 4807 - Parks & Recreation Committeea- Motion
of o$1by
Councilman
o425 nci lman
ix, Secondy Councilman Petta, ,
or
Department 4807.
Department 4810 - Clean Community Systems - The Finance/Administrative
ervices officer statTed t e lean ommunity Systems requested a budget
appropriation; noted that, like the Theatre Group, this is a grant
from the City.
Motion by Mayor Grant, Second by Councilman Rigley, to approve
$1,050 for Department 4810.
-� Councilwoman Pfennighausen noted CCS originally received grant funds
from the State, which are no longer available, and the City has
appropriated funds since; advised CCS is active in two cleanup days
per year, present programs to schools and local businesses, and retain
membership in "Keep America Beautiful." Councilman Petta requested
documentation of the activity; Mayor Grant indicated concurrence,
feeling such documentation should be given by all committees and
commissions.
Motion No. CC-84-144 carried, ALL AYES.
CC-84-145 Department 4444 - Roberti-Z'Berg Program - Motion by Councilran
Rigley, econd y ounci woman Ennig ausen, ALL AYES, to approve
$600 for Department 4444.
CC-84-146 Department 4445 - Park Projects - Motion by Councilman Nix, Second by
Councilwoman ennig ausen, to approve $8,500 for Department 4445.
Lenore Frost, Parks & Recreation Committee, spoke in favor of the
proposed park exercise course and the upgrading of ballfield
facilities. The Community Services Director advised the Parks &
Recreation Committee is requesting appropriation of funds for
inprovements of the senior league ballfield by Colton/Terrace Little
League.
Motion No. CC-84-146 carried, ALL AYES.
Page 5 -
6/6/84
litFF R�PO�2T �S'
C R A ITEM ( } COUNCIL ITEM ( X) MEETING DATE: 11-29-84
AGENDA ITLM NO. 7L 1
SUBJECT: Appointments to Governmental Organizations
FUNDING REQUIRED
NO FUNDING REQUIRED x__
Attached is a listing of appointments which were made in 1982,
and information indicating the purpose of the various
organizations. The City has discontinued membership in California
Contract Cities.
STAFF RECOMMENDS THAT COUtICIL :
MOTION TO APPOINT REPRESENTATIVES AND ALTERNATES TO THE FOLLOWIf!G
ORGANIZATIONS:
(1) SANBAG AND OMNITRANS
(2) SArJBAG T-TAC (The City Engineer is normally the representative)
(3) SCAG
(4) LEAGUE OF CALIFORNIA CITIES
(5) COMMUNITY REDEVELOPMENT ADMINISTRATORS
(6) SO. CALIF. JOINT POWERS INSURANCE AUTHORITY
(7) CLEAN COMMUNITY SYSTEMS
ME
-CODIFICATIOI
The City Clerk advised Council that proposals ti,,ere received from
three firms ranging from $4,000 to $9,500 for codification and
publication of the Municipal Code - this would include incorporating
those portions of the San Bernardino County Code, which are required
to be incorporated in the Municipal Code; stated that the City
Attorney and the Planning Director had voiced a preference for
contracting with Book Publishing Company. Recommended awarding a
Contract to the low bidder, Book Publishing Company, for
codification and publication of the Municipal Code.
CC-82-105 Motion by Councilman Rigley, Second by Councilman Nix, ALL AYES, by
all present, to authorize the Mayor to execute a Contract with Book
Publishing Company for codification of the City ordinances and the
San Bernardino County Code at a cost of $16.00 per page and the
supplementary service, and authorize the initial payment of $1,000
to be funded from Account Code No. 10-4125-601.
GOVERNMENT ORGANIZATION REPRESENTATIVES
CC-82-106 Motion by Councilman Nix, Second by Councilman Petta, ALL AYES, by
all present, to appoint the following representatives to outside
governmental organizations.
SANBAG, Omnitrans Representative: Hugh J. Grant
Alternate: Roy W. Nix
SANBAG T-TAC Representative: City Engineer
Alternate: Tom Coyle
SLAG Representative: Jim Rigley
Alternative: Tony Petta
California Contract Representative: Barbara Pfennighausen
Cities: Alternate: Seth Armstead
League of California Representative: Hugh J. Grant
Cities Alternate: Tony Petta
Community Redevelopment Representative: Roy W. Nix
Administrators Alternative: Seth Armstead
Southern California Joint Representative: Jim Rigley
Powers Insurance Authority Alternative: Seth Armstead and
(Board of Directors) Tom Coyle
Clean Community Systems Representatives: Barbara Pfennighausen
(Keep America Beautiful) Bob Yeates
Ken Rinderhagen
Page eleven
5/13/82
t SVFF KF 1
C R A ITEM ( ) COUNCIL ITEM ( X ) MEETING DATE: 11-29-84
AGENDA ITEM NO. 88
SUBJECT: Request for Rehearing of Zoning - Areas 10} 11 and 19
FUNDING REQUIRED
NO FUNDING REQUIRED
Attached is a letter from the legal firm of Cox, Castle &
Nicholson, representing USA Properties and McMillin Development,
requesting a rehearing of certain zoning action on properties
as outlined on exhibits which are also attached.
STAFF RECOMMENDS THAT COUNCIL:
GIVE DIRECTION TO STAFF ON DISPOSITION OF THIS MATTER.
ME
C�X, CASTLE f3 N ICHOLSON
A RARTNCRSHIP INCLUDING PROFESSIONAL CORPORATIONS
LAW Y E RS
GEORGE M. COX'
PHILLIP R. NICHOLSON*
ORANGE COUNTY OFFICE
RICHARD N CASTLE
JOHN R. SIM ON'
LAW RENCC TEPLIN
5000 BIRCH STREET. SUITE 300
LAWRENCE J. TRACY'
FRANK ALBERT CAPUT
JOHN H. STCPMENS
RONALD 1. SILVERMAN'
STEPHEN G. SHAPIRO
JAMES P. WATSON
POST OFFICE BOX 8708-6045
RODERICK G DORMAN
MARIO CAMARA
GEORGE D. CALKINS 11
CALIFORNIA 92660
SAMUEL H. GRUENBAUM
KARL OTTO TUSCHKA
JOHN H. KUHL
NEWPORT BEACH.
OF COUNSEL
PHILLIP E. HIMELSTEIN
JEFFREY LAPOYA
ARTHUR O. SPAULDING. JR.
DAVID A. LEIPIIGER
TELEPHONE 1714) 476-2111
LOS ANGELES OFFICE
DAVID C. WHEELER
JOHN S. MILLER. JR.
TE,_EX 668446
?049 CENTURY PARK EAST
KENNETH 8. SLEY
IRA J. WALDMAN
TWENTY-EIGHTH FLOOR
ROBERT G. HAYHURST
JOHN F. NICHOLSON
TELECOPIER (714) 476-0256
LOS ANGELES. CALIFORNIA 90057
CHARLES E. NONEMAN
JENNIFER WASHBURN SHAW
-
(2131 277i222
DAVID M. WEBER
MARLENE O. GOODFRIEO
BARRY P. JABLON
EVERITT G. BEERS
-
November 6, 1984
P. JEROLD WALSH
JEFFREY D. MASTERS
ROBERT D. INrELISE
BRADLEY D. FRAZIER
OUR FILE NO'
HOWARD A. KROLL
CAROL M. LIFLAND
SANDRA M. KANTER
RICHARD A. JONES
MICHAEL L. THCRNBURG
KENNETH N. R05SAK
JAN A. HARRIS
ROBIN S. M:CAFFERY
11803
RANDALL W BLACK
CORNELIA L. HEATHER
D SCOTT TURNER
'A
PPG'C5SIONAL C0RP0RA110.
Ms. Myrna Erway
RECEIVED
City
Clerk
City
of Grand Terrace
[,I�V 9 2034
22795
Barton Road
Grand
Terrace, CA
92324-5295
cITY of L/IL�L]ND ►dRR:u10E
Subject:
Request
for Rehearing of Zoning Matters
Dear Ms. Erway:
This firm has been engaged to represent USA Properties
Fund, Inc. ("USA Properties"), as well as Urban Interface Group,
Mr. A. F. Trevino, President, and McMillin Development, Inc.
(collectively "McMillin Development"), to assist in their request
for a rehearing of certain zoning action recently considered by
City Council. McMillin Development and USA Properties control
approximately 14.5 acres and 8.8 acres, respectively, of land
presently designated on the General Plan as "Medium Density
Residential." The zoning of those parcels has not been brought
into compliance with the General Plan and therefore the
residential development compatible with the designated use is
being delayed. The property of McMillin Development is described
on Exhibit "A" to this letter, that of USA Properties on Exhibit
"B," and the location of both is illustrated on Exhibit "C." We
respectfully request that a rehearing of that portion of the
October 11, 1984 zone change agenda item, applicable to those
parcels, be conducted by the City Council at the earliest
possible date.
Approximately one-half of the McMillin Development
property has the proper conforming zoning of R-3 but the
remainder does not. The parcel with the non -conforming zoning,
as T�rell as the USA Properties parcel, should be zoned R-3 so that
the development contemplated by the recently adopted General Plan
It ITO cae�
City Clerk of. Grand Terrace
November 6, 1984
Page 2
can proceed. The intensive and coordinated design effort for
those parcels, which was reviewed favorably by your staff,
underscores the fact that when the design and planning of
neighboring properties are permitted to proceed in a coordinated
manner rather than on a piecemeal basis the resulting land use
design is superior and the new developments are more compatible
with existing neighborhoods.
The General Plan which includes the parcels of Exhibits
A and B underwent careful and professional analysis concerning
environmental, traffic and engineering effects, by Beland
Associates and C G Engineering. Traffic planning for the area
has been restudied and coordinated with adjacent property owners
to insure that entry and exit points will result in the safest
condition for the entire community and will ensure minimum
crossing points over the Gage Canal. our clients have prepared a
precise access study titled the "Mount Vernon Master Plan," with
supporting traffic engineering, together with an illustrative
site and landscape plan, for the entire planning area bounded by
Canal Street, Mt. Vernon Boulevard and Barton Road. We believe
that this study, which was presented to the City Council on
July 26, 1984, is of significant value to the City in making the
land use decisions for that area, and that the whole process of
master planning, traffic engineering, and environmental design
illustrates the commitment to cooperation which McMillin
Development and USA Properties have displayed throughout the
planning and approval process. It is this spirit of cooperation
and the desire for the greatest quality and safety for the
community such as evidenced by my clients that, we hope, will
prompt you to immediately bring the zoning into conformance with
the adopted General Plan.
The request for rehearing is proper and timely since, as
you know, State legislation requires that zoning be brought into
conformity with General Plan land use designations within three
years of incorporation of a new city. There is a strong public
policy in the State of California to encourage the efficient and
timely development of new residential neighborhoods, especially
those planned in a responsible and well -considered manner, in
order to assist in alleviating tt:e serious housing problem faced
by all segments of the community. The proposed development will
be responsive to these broad policies and will target particu-
larly to the young professional and middle income families. The
program proposed for this area of your City is not a "low income
City Clerk`of Grand Terrace
November 6, 1984
Page 3
project" and has never been presented as one, but will result in
a quality, well -designed micro -community of which the City, the
developers, and all the new and the existing residents will be
proud.
Some of the plans and projects that my clients have been
responsible for in the past have received national recognition
for their quality, innovation and beauty. They intend that their
development in your City will represent the same high quality and
outstanding character. I hope you will agree that the efforts
extended by McMillin Development and USA Properties to insure a
quality and environmentally superior residential community have
demonstrated a commitment to quality and a willingness to help
you meet the goals set out in the adopted General Plan.
Based on the foregoing, I respectfully request that the
City Council grant a rehearing on the zone change question for
the parcels shown on Exhibits A and B at the earliest possible
date, and, if possible at the regularly scheduled session on
F.ovember 29.
Very truly yours,
Je6kold, walsii
Pi /js
cc: John F. Musial
A. F. Trevino
USA Properties
I tiF
vrcroRIAOr
e
N
AeEA/
�PPL/CRNT
MCM/LLAN pE!/ELOPMENT, ///G.
2727 HOOVEAP AVEMUE
NArlomAl- CITY, GA 9?050
NOTES rhE GirV OF 6,?,q vo TERRACE
G. P = MEO1634 GEMS/rY ME-
EXISTING ZON/NG . R-R
/oROP05EC ZONING R- 9 PL RT
,,wel wREO BY' G A wA/NSCOTr .V Ag50G.
22400 BAiPTON R0�5U/TE I00
EXHT.BIT A GRRND TERIPAGE,GA Q2�24
Py. 1714) 624 -1779
w.o. 259 04
v/G roRlw or
ti
6.9
ZL
.SINGLE FAMll Y
�� RES/GENT/AL
PENT/RL
/,/ro,leGr ✓r'/TE
y/,/6LE FAW11- Y RE5/0EN,
r R-eP /
.,Ooo#v- 'P-R
SINGLE FAM/L Y
RE5/19ENT/AL
41mANr
R-R
ffPPL/CRT
WCAVICLAN OEf/ELOAMeA/r, ING.
2727 HOOI/eW 41/EN41E
MAT/OVAL G/TY, GA -T?OSO
AloreS
G.P r MEVIUM OEwylrr f55.
EXI977N6 ZONING R-e
PJPOPOSEO ZONING R- 9
PROTO KEY
?YiiTBTT B
0
W
!N rVff G/rY Of 04CANO YI&AW ICS
CAWMSE OF ZOlVE
PGfgr
19'PEPRREO BY' Z. A wA1.v-4cGrr O oe**ac-
2r*,V BAf'MV RAPA /IrR ?GAO
GRANO TERRACE, GR Q2j24
Pfl� ���4� B24 ins
W.O. ?59.04
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P O+!� ion �•f 4 .•. �r; .; ..ir 1•'IV ••• 1'l�OQ' '•
i.
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NJ
-I Imp lip
Date:
S &IFF T11-16-84
RE-POP,.T 12-8.8004
C R A ITEM ( ) COUNCIL ITEM (xx) MEETING DATE:- 11-29-84
AGENDA ITEM NO.
SUBJECT: Transition Zone between R-1 and A-1 in Area 26.
FUNDING REQUIRED
NO FUNDING REQUIRED xx
At their regular meeting of October 25, 1984, the City Council directed
the Staff to provide for a transition zone between R-1 and A-1 in Area
26. Since that time, a question has arisen whether the City Council
intended to provide for the transition in Area 26A and 26B-1 or only
in the Area of 26B-1.
The reason the question was raised, is the fact that within the Area
of 26A a 60' wide Edison Easement exists just to the north of the
parcel, owner of which was instrumental in implementing this transition.
STAFF RECOMMENDS:
REQUEST FOR CLARIFICATION FROM CITY COUNCIL.
JK/lh
A
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MAIN
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