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04/14/199422795 Barton Road Grand Terrace ° California 92324-5295 Civic Center (909)824-6621 Fax (909) 783-7629 Byron R. Matteson Mayor Ronald M. Christianson Mayor Pro Tempore Gene Carlstrom Herman Hilkey Jim Singley Council Members Thomas J. Schwab City Manager FILE COPY April 14, 1994 CITY OF GRAND TERRACE Regular Meetings 2nd and 4th Thursday - 6:00 p.m. Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92324-5295 CITY OF GRAND TERRACE REGULAR COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS GRAND TERRACE CIVIC CENTER 22795 Barton Road April 14, 1994 6:00 P.M. *� Call to Order - * Invocation - Reverend Benjamin Nicholas, Highgrove United Methodist Church * Pledge of Allegiance - * Roll Call - STAFF COUNCIL CONVENE COMMUNITY REDEVELOPMENT AGENCY RECOMMENDATIONS I ACTION 1. Approval of 03/24/94 Minutes 2. Approval of Check Register No. CRA041494 ADJOURN COMMUNITY REDEVELOPMENT &VvENE CITY COUNCIL 1. Items to Delete 2. SPECIAL PRESENTATIONS A. Proclamation - "Try American Day" September 5, 1994 B. Proclamation - "Soil and Water Stewardship Week" April 24 to May 1, 1994 The following Consent Calendar items are expected to be routine & non- controversial. They will be acted upon by the Council at one time with- out discussion. Any Councilmember, Staff Member, or Citizen may request removal of an item from the Consent Calendar for discussion. Approve Approve A. Approve Check Register No. 041494 I Approve B. Ratify 04/14/94 CRA Action COUNCIL AGENDA I STAFF I COUNCIL 04/14/94 - Page 3 of 3 RECOMMENDATIONS ACTION C. Contract with City of Loma Linda for Animal Control Services 9. CLOSED SESSION None Adjourn THE NEXT REGULAR CRA/CITY COUNCIL MEETING WILL BE HELD ON APRIL 28, 1994 AT 6:00 P.M. ---------------------------------------- AGENDA ITEM REQUESTS FOR THE 04/28/94 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY NOON 04/21/94. Approve PENDING C R A APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING - KARCS 24, 1994 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on March 24, 1994 at 6:00 p.m. 46, PRESENT: Byron R. Matteson, Chairman Gene Carlstrom, Vice -Chairman Herman Hilkey, Agency Member Jim Singley, Agency Member Dan Buchanan, Agency Member Thomas J. Schwab, Executive Director Brenda Stanfill, Secretary Bernard Simon, Finance Director Lt. Hoops, Sheriff's Department Margaret Ayars, Housing Rehabilitation Coordinator ABSENT: Joann Lombardo, Interim Community Development Director John Harper, City Attorney Joe Kicak, City Engineer CRA-94-13 MOTION BY AGENCY MEMBER SINGLEY, SECOND BY AGENCY MEMBER HILKEY, CARRIED 4-0-0-1 (AGENCY MEMBER BUCHANAN ABSTAINED), to approve the March 10, 1994 CRA Minutes. CRA-94-14 MOTION BY AGENCY MEMBER SINGLEY, SECOND BY AGENCY MEMBER BUCHANAN, CARRIED 5-0, to approve Check Register Number CRA032494. CRA-94-15 MOTION BY VICE-CHAIRMAN CARLSTROM, SECOND BY AGENCY MEMBER SINGLEY, CARRIED 5-0, to adopt the CRA Statement of Investment Policy. Chairman Matteson adjourned the Community Redevelopment Agency to the City Council Meeting. Chairman Matteson reconvened the Community Redevelopment Agency Meeting. C R A AGENDA ITEM NO.1. r DATE: APRIL 14, 1994 CHECK REGISTER NO.041494 OUTSTANDING DEMANDS AS OF: APRIL 14, 1994 CHECK NO. VENDOR 29086 MICON ENGINEERING • �1 REPAIRS AT PICO PARK TOTAL: AMOUNT 460.00 $ 460.00 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED CHECKS FOR PAYMENT OF THE COMMUNITY REDEVELOPMENT AGENCY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE COMMUNITY REDEVELOPMENT AGENCY. SIMON DIRECTOR "TRY AMERICAN DAY" - SEPTEMBER S, 1994 - Whereas, the creativity and ingenuity of American working men and women in the United States has w provided a host of new products and services which improve the quality of kfe in the United States and the world; _ _ and Whereas, American workers should be recognized as one of our Nation's most valuable resources, and - Whereas, the American spirit of entrepreneurship, pride of craftsmanship, and commitment to quality are hallmarks recognized throughout the world; and Wheraw; the United States and its citizens have reason to celebrate the strength and quality of American „ products and services; and • Whereas, the quality and abundance of American goods are a tribute to the productivity and ability of - ;�.:,,.- American workers; and Wher=4 the ability o American companies _- tlrty f ponies to export, even in the face of strong trade barriers in many -�� countries, is a sign of the true competitiveness of American products; and - - Whereas, American farmers and ranchers provide this country and the world with a wide array of high ^ quality food and fiber products and consistently create annual agricultural trade surpluses of more than $20, 000. 000► 000; and -� - Whereas, the energy and perseverance of American business serves as a beacon for other nations that - strive to ensure prosperity for their people; and - Whereas, American small business provides a basis for economic progress; and for the creation of jobs and opportunities for people from every corner of America; = NOW, TREY I, Byron R. Matteson, Mayor of the City of Grand Terrace, on behalf of the City . Council, do hereby proclaim September S, 1994 as "TRY AMERICAN DAY" in the City of Grand Terrace and, ergs everyone to honor the day through the purchase of American -made goods and services._ Mayor of the City of Grand •w- -..,� Terrace and of the City Council t 7..;; a thereof. This 14th day of April, 1994. r~ �--ram-r.a'+��.-r-•—rc••r,.- -.rr� r•�--•r..-,�_r _.i- . MMLAGEMA Q.T.3-tij of Granb 01 PrrttcP � rivi irc I a -mat t4" an SOIL AND WATER STEWARDSHIP WEEK APRIL 24 - MAY 11 1994 WHEREAS, our well-being depends on the production of ample food, fiber and other products of the soil; and WHEREAS, the quality and quantity of these products depend on the conservation, wise use and proper management of soil and water resources; and WHEREAS, protection of our water from pollution depends on sound conservation practices; and WHEREAS, conservation dist= provide a practical and democratic organization through which landowners take the initiative to conserve and make proper use of these resources; and I - - WHEREAS, the conservation movement is carrying forward a program of soil and water conservation in partnership with many private and public organizations and individuals; NOW, THEREFORE, 1, Bymn R. Mattison, Mayor of the City of Grand Tenwe, on behalf of the City Council, in full appreciation of the value of our soil and water to the public welfare, and desiring to honor those who protect those resources, do hereby proclaim APR1L 24 - MAY 1, 1994, AS SOIL AND WATER STEWARDSHIP WEEL Mayor of the Chy of Grand Terrrtce and of the Gary Council thereof. This 14th day of AprU, 1993.. c r CITY OF GRAND TERRACE 1 DATE: APRIL 14, 1994 CHECK REGISTER NO:041494 ______________________________________________________________________________________ OUTSTANDING DEMANDS AS OF: APRIL 14, 1994 CHECK NO. P9458 SOUTHERN CA EDISON COMPANY P9459 SOUTHERN CA GAS COMPANY P9460 COMCAST CABLEVISION P9461 MICHELLE LAURENT P9462 SOUTHERN CA EDISON COMPANY P9463 SOUTHERN CA GAS COMPANY P9464 COMCAST CABLEVISION P9465 INLAND COUNTIES INSURANCE P9466 SOUTHERN CA EDISON COMPANY P9467 SOUTHERN CA GAS COMPANY P9468 COMCAST CABLE VISION P9470 SOUTHERN CA GAS COMPANY P9471 a COMCAST CABLEVISION P9472 SOUTHERN CA EDISON COMPANY P9473 LARRY MAINEZ DESCRIPTION CASH PAYMENTS FOR 3/18/94 CASH PAYMENTS FOR 3/18/94 CASH PAYMENTS FOR 3/18/94 BALANCE DUE, T-SHIRT FOR GRAND TERRACE DAYS CASH PAYMENTS FOR 3/21/94 CASH PAYMENTS FOR 3/21/94 CASH PAYMENTS FOR 3/21/94 ADDITIONAL PREMIUM,DENTAL INS. CASH PAYMENTS FOR 3/23/94 CASH PAYMENTS FOR 3/23/94 CASH PAYMENTS FOR 3/23/94 CASH PAYMENTS FOR 3/28/94 CASH PAYMENTS FOR 3/28/94 CASH PAYMENTS FOR 3/28/94 PLANNING TECHNICIAN,3/14-3/25/94 AND REIMBURSEMENT FOR LOCAL MILEAGE AMOUNT $ 443.11 410.24 157.97 1,205.63 315.44 336.13 110.80 21.56 152.80 A 271.76 C a 46.94 Z 36.83 r- v_ Z 21.97 95.56 662.80 c CITY OF GRAND TERRACE 3 1 DATE: APRIL 14, 1994 CHECK REGISTER NO: 041494 ----------------------- OUTSTANDING DEMANDS AS OF: APRIL 14, 1994 CHECK NO. VENDOR DESCRIPTION AMOUNT P9489 STANDARD INSURANCE COMPANY DISABILITY INSURANCE FOR APRIL,1994 $ 618.89 29050 METROPOLITAN LIFE INS. LIFE INSURANCE FOR HUGH GRANT (6 MONTHS) 701.98 29051 DENNIS BIGELOW REFUND, WASTE WATER DISPOSAL SERVICES 11.60 29052 WILLIAM WAULT REFUND, WASTE WATER DISPOSAL SERVICES 7.93 29053 A & A PRODUCE PRODUCE FOR CHILD CARE 141.65 29054 ACCENT PRINT & DESIGN PRINT SENIOR NEWSLETTERS AND BUSINESS CARDS 216.58 29055 MATTHEW ADDINGTON PLANNING COMMISSION MEETING, 3/17/94 50.00 29056 BWI BALLOON WHOLESALERS BUNNY BALLOONS,RECREATION EGG HUNT 59.28 29057 BRUNICK,ALVEREZ & BATTERSBY LEGAL FEES FOR BOOKING FEE LITIGATION 58.19 29058 DANIEL BUCHANAN PLANNING COMMISSION MEETING,3/17/94 50.00 29059 CITY OF COLTON WASTE WATER DISPOSAL SERVICES,APRIL,1994 51,136.93 29060 CORONA CLAY BRICK DUST FOR PICO PARK 2,383.97 29061 DATA TICKET PROCESS PARKING CITATIONS, SEPT/OCT.,1993 4.50 29062 DICKSON COMPANY STREET SWEEPING FOR MARCH,1994 1,764.27 29063 EDGEMONT SALES I MAINTENANCE ON PANASONIC COPIER,MARCH,1994 171.76 29064 ENCHANTED ATTIC RENT BUNNY SUIT,RECREATION EGG HUNT 35.00 c c CITY OF GRAND TERRACE 5 1 DATE: APRIL 14, 1994 CHECK REGISTER NO:041494 OUTSTANDING DEMANDS AS OF: APRIL 14, 1994 CHECK NO. VENDOR DESCRIPTION AMOUNT 29081 INTERSTATE BRANDS CORP. BAKERY GOODS FOR CHILD CARE $ 62.03 29082 JANI KING JANITORIAL SERVICES FOR CHILD CARE,MARCH,1994 879.00 29083 KICAK & ASSOCIATES ENGINEERING SERVICES FOR 3/7-4/3/94 12,498.18 29084 LAYMON CANDY COMPANY CANDY FOR RECREATION EGG HUNT 485.77 29085 LELAND NURSERY LANDSCAPE MATERIALS FOR PARKS 344.58 29087 MINUTE MAN PRESS PRINT FLYERS,GRAND TERRACE DAYS 35.88 29088 MIRACLE RECREATION EQUIP. PLAY GROUND EQUIPMENT,PICO PARK 270.64 29089 RAY MUNSON PLANNING COMMISSION MEETING13/17/94 50.00 29090 OTIS ELEVATOR COMPANY MAINTENANCE ON ELEVATOR,APRIL,1994 225.63 29091 PW ATHLETIC COMPANY PLAYGROUND EQUIPMENT,PICO PARK 191.63 29092 PACIFIC BELL TELEPHONES FOR CITY OWNED FACILITIES 766.86 29093 PAGENET-ONTARIO RENT/AIR TIME FOR PAGERS,APRIL,1994 44.00 29094 PARTY PLUS RENT HELIUM TANK,RECREATION EGG HUNT 69.38 29095 PETTY CASH REIMBURSEMENT, GENERAL PETTY CASH,FINANCE 221.73 29096 DENNICE PRECIE MONITOR, RECREATION PROGRAMS 55.65 29097 RICHARD ROLLINS OPEN/CLOSE PARK ON DEBERRY,MARCH,1994 175.00 Lqvwduo c ;___, 7 DATE: APRIL 14, 1994 CHECK REGISTER NO:041494 OUTSTANDING CHECKS A8 OF: APRIL 14, 1994 7________________~_ CHECK NO. VENDOR DESCRIPTION AMOUNT 29113 FRAN VAN GELDER 29114 WALMART 29115 WILBERS 29116 DOUG WILSON 29117 YOSEMITE WATERS PLANNING COMMISSION MEETING,3/17/94 SUPPLIES, CHILD CARE CHAIN SAW, MAINTENANCE DEPARTMENT PLANNING COMMISSION MEETING,3/17/94 BOTTLED WATER FOR CITY OWNED FACILITIES PAYROLL FOR MARCH, 1994 $ 50.00 329.33 323.24 50.00 147.47 96.336.16 $220,127.31 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED CHECKS FOR PAYMENT OF THE CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY. o • oaa'a-e BERNARD SIMON FINANCE DIRECTOR CITY OF GRAND TERRACE CITY COUNCIL MINUTES PENDING CITY COUNCIL APPROVAL SPECIAL COUNCIL MEETING - MARCH 18, 1994 A Special meeting of the City Council of the City of Grand Terrace was called to order in the Conference Room, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on March 18, 1994 at 6:00 p.m. PRESENT: Byron Matteson, Mayor Gene Carlstrom, Mayor Pro Tem Herman Hilkey, Councilmember Jim Singley, Councilmember Brenda Stanfill, City Clerk ABSENT: Thomas Schwab, City Manager Bernard Simon, Finance Director Joe Kicak, City Engineer John Harper, City Attorney The meeting was opened with the Pledge of Allegiance led by Mayor 4 Pro Tem Carlstrom. Council met to consider nominees for appointment to fill an unexpired term on the City Council to expire November, 1994. The City Council considered the following list of nominees: John Elliot Dan Buchanan Debra Mueller Moire Huss John Elliot indicated that he would like to withdraw his name from the list of nominees. Lilly Rivera, resident; expressed her support for Moire Huss. David Nordstrom, Business Owner; expressed his concern for the number of vacant commercial buildings in the city and felt that the business owners on Barton Road should have a representative on the City Council. CC-94-33 MOTION BY COUNCILMEMBER HILKEY, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 4-0, to appoint Dan Buchanan to the City Council to fill an unexpired term to expire November, 1994. COUNCIL AGENDA MU # 3v CITY OF GRAND TERRACE CITY COUNCIL MINUTES PENDING CITY COUNCIL APPROVAL REGULAR COUNCIL MEETING - MARCH 24, 1994 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on March 24, 1994 at 6:00 P.M. 4W PRESENT: Byron Matteson, Mayor Gene Carlstrom, Mayor Pro Tempore Herman Hilkey, Councilmember Jim Singley, Councilmember Dan Buchanan, Councilmember Thomas J. Schwab, City Manager Brenda Stanfill, -City Clerk Bernard Simon, Finance Director Lt. Hoops, Sheriff's Department Margaret Ayars, Housing Rehabilitation Coordinator ABSENT: Joann Lombardo, Interim Community Development Director John Harper, City Attorney Joe Ricak, City Engineer 4, The meeting was opened with invocation by Pastor Salim Elias, Azure Hills Seventh-Day Adventist Church, followed by the Pledge of Allegiance led by Judge Ronald Christianson. Mayor Matteson convened City Council meeting at 6:00 P.M. Judge Ronald Christianson swore in new Councilmember Dan Buchanan. Mayor Matteson presented Councilmember Buchanan with a Certificate of Appointment. Mayor Matteson reconvened City Council meeting at 6:15 P.M. Mayor Matteson announced that Mr. Ed Brown and family of 11984 Paradise Road are the recipients of the February 1994 Recycling Family of the Month Award and of local merchant gift certificates from Dimitri's restaurant, Food Connection, and Flowers by Yvonne. COUNCIL AGENDA 1 M 3� Council Minutes - 03/24/94 Page 3 Planning Commission and is an active member of the Grand Terrace Toastmaster's, having won an area speech contest for the district. He stated that Mr. Buchanan's wife, Cynthia, works for the San Bernardino County Public Health Services as a Health Education Specialist. He added that the Buchanans have an eight -year old son, Eric, who attends Terrace View Elementary School and is active in the Cub Scouts and a five-year old daughter, Doni, who attends Terrace View Elementary School and is a Daisy in the Girl Scouts. On behalf of Toastmaster's and the City, he welcomed Dan Buchanan to the City Council. ORAL REPORTS 5A. Committee Reports 1. Crime Prevention Committee (a) Minutes of 01/10/94 CC-94-35 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY MAYOR PRO TEM CARLSTROM, CARRIED 5-0, to accept the Crime Prevention Committee Minutes of January 10, 1994. 5B. Council Reports Mayor Matteson, reported that the groundbreaking ceremony for the new Colton tertiary sewage treatment plant, which will serve the cities of San Bernardino, Colton, and Grand Terrace, will be April 15, 1994. He added that April 9, 1994 will be free dump day, remarking that County landfills will be open at no charge to County residents who show proof of residency. He commented further that Grand Terrace residents who show proof of residency also will be able to deposit their unwanted household items in the roll off dumpster that will be at City Hall on April 9 from 8:00 a.m. until the dumpster is full. Councilmember Carlstrom, indictaed that Mayor Matteson, Councilmember Hilkey, and Mayor Gonzales of Colton were featured in an article that appeared in the Sun newspaper on Thursday, March 24, 1994 concerning the City's new 92313 zip code, which will become effective July 1, 1994. He expressed delight with Councilmember Buchanan's appointment. He stated that he met with School Superintendent Council Minutes - 03/24/94 Page 5 Mayor Matteson, directed staff to solicit applications for the Planning Commission vacancy. He indicated that the interviews will be scheduled at the next Council Meeting. USINESS 8A. Consider Appointment of LAFCO and SCAG Representatives CC-94-36 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER BUCHANAN, CARRIED 5-0, to direct Mayor Matteson to vote for John Timmer, City of Highland, for appointment to LAFCO at the April 6, 1994 meeting and to authorize Mayor Matteson to select and vote for an alternate. City Selection Committee Officers CC-94-37 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY MAYOR PRO TEM CARLSTROM, CARRIED 5-0, to direct Mayor Matteson to exercise his discretion in voting for the Chairman and Vice -Chairman for appointment to the City Selection Committee. ORDER OF ADJOURNMENT Mayor Matteson adjourned the City Council Meeting at 6:48 p.m., until the next Regular CRA/City Council Meeting, which is scheduled to be held on Thursday, April 14, 1994. CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace 22795 Barton Road Grand Terrace CaV-rnia 92324-5295 �r Civic Center (909)824-6621 Fax (909) 783-7629 Byron R Matteson Mayor onald M. Christianson Mayor Pro Tempore ne Carlstrom erman Hilkey Jim Singley Council Members Thomas J. Schwab City Manager 12.504 STAFF REPORT DATE: April 5, 1994 MEETING DATE: April 14, 1994 On Tuesday, April 5, 1994, bids were received for the Street Striping Program throughout the City. A total of 6 bids were received ranging from a low bid of $19,714.15 submitted by Arrow Straight to a high bid of $35,008.00 by Canon Coating. Following bids were received: 1. Arrow Straight $19, 714.15 2. I.P.S., Inc. $24,500.00 3. Orange County Striping $26,049.00 4. Traffic Operations, Inc. $28,578.75 5. Paving Contractors, Inc. $29,275.00 6. Canon Coating $35,008.00 Arrow Straight, the low bidder, has done street striping for the City of Grand Terrace on several previous programs, and in the opinion of the staf& have done a good job. STAFF RECOMMENDS THAT: City Council award the Street Striping Contract in the amount of $19,714.15 to Arrow Straight. mct COU--.ACAWA ffM # 3 E DATE: April 7, 1994 S. T' A FT" 1t; A P O R. T: CRA ITEM () COUNCIL ITEM (X) MEETING DATE: April 14, 1994 SUBJECT: APPROVE CDBG DELEGATE AGENCY AGREEMENT BETWEEN THE CITY AND COUNTY OF SAN BERNARDINO FUNDING REQUIRED NO FUNDING REQUIRED APPROVE AND EXECUTE THE 1994-97 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) DELEGATE AGENCY AGREEMENT BETWEEN THE CITY OF GRAND TERRACE AND THE COUNTY OF SAN BERNARDINO. ON JUNE 29, 1993, THE SAN BERNARDINO COUNTY BOARD OF SUPERVISORS APPROVED A COOPERATION AGREEMENT BETWEEN THE CITY OF GRAND TERRACE AND THE COUNTY FOR PARTICIPATION IN THE COUNTY'S 1994-97 CDBG PROGRAM. SINCE INCORPORATION, THE CITY HAS CHOSEN TO PARTICIPATE IN THE COUNTY'S COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM TO RECEIVE FEDERAL FUNDING FOR OUR COMMUNITY DEVELOPMENT PROJECTS TO ASSIST LOW & MODERATE INCOME FAMILIES AS WELL AS SENIOR CITIZENS. THE CITY FEELS THAT THE CHANCES OF RECEIVING A DIRECT ALLOCATION OF THESE COMMUNITY DEVELOPMENT FUNDS FROM THE FEDERAL GOVERNMENT ARE REMOTE DUE TO THE FACT THAT FUNDS ARE ALLOCATED ON A COMPETITIVE BASIS AND THE RELATIVE NEED FOR BLOCK GRANT ELIGIBLE PROJECTS IN GRAND TERRACE IS SMALL. COUNCit.AGE1�A ffm #t 3G COMMUNITY DEVELOPMENT BLOCK GRANT CITY -COUNTY DELEGATE AGENCY AGREEMENT For Fiscal Years 1994-95, 1995-96, 1996-97 This Agreement is made and entered into this day of 19 by and between the COUNTY OF SAN BERNARDINO hereinafter referred to as "COUNTY", and the CITY OF a municipal corporation and a political subdivision of the State of California located within the boundaries of San Bernardino County, hereinafter referred to as "CITY". WITNESSETH WHEREAS, COUNTY has been designated an "Urban County" by the United States Department of Housing and Urban Development, hereinafter referred to as "HUD", as that term is defined in Title I of the Housing and Community Development Act of 1974 as amended, hereinafter referred to as "ACT", and accordingly, COUNTY will administer a Community Development Block Grant (CDBG) program which includes the development of a Final Statement of Community Development Objectives and Projected Use of Funds, hereinafter referred to as "COMMUNITY DEVELOPMENT PLAN", which constitutes COUNTY's application for Federal assistance under said ACT; and, WHEREAS, CITY and COUNTY have entered into a "Cooperation Agreement for Community Development Block Grant Funds", as part of COUNTY's CDBG Program, covering Fiscal Years 1994-95, 1995-96 and 1996-97, to which this is a subordinate and supplementary agreement per Section 12 (Other /Agreements) of said Cooperation Agreement executed by these parties, dated June 29, 1993; and, WHEREAS, COUNTY administers a CDBG program in cooperation with seventeen cities, and in the unincorporated areas of San Bernardino County, through County Department of Economic and Community Development, hereinafter referred to as "ECD"; and, and, WHEREAS, CITY has the ability to manage and administer CDBG projects; WHEREAS, CITY chooses to assume the responsibility of project implementation within its corporate limits in cooperation with COUNTY; and, WHEREAS, both COUNTY and CITY seek to coordinate their efforts to maximize utilization of personnel and resources and increase efficiency and economies in the planning and administration of the program hereinafter set forth. NOW, THEREFORE, it is understood and agreed by and between the parties hereto as follows: 1. PURPOSE. This Agreement is made pursuant to the provisions of Article 1, Chapter 5, Division 7, Title I of the Government Code of the State of California (commencing with Section 6500), relating to public agencies. The purpose of this Agreement is to implement the Provisions of the Cooperation Agreement in carrying out CDBG activities which have been approved by COUNTY for CITY in accordance with the COMMUNITY DEVELOPMENT PLAN. The purpose will be Substantial modifications are defined as follows: 1) a net increase of greater than 100% of the activity allocation listed in a published Final Statement; or 2) a net increase or decrease in the activity allocation greater than $50,000; or 3) a change in the type of activity; or 4) a change in the location of the activity; or 5) a change in the beneficiaries of the activity. The Final Statement shall be amended when an activity is added or deleted. The "program administration" activity and "unprogrammed funds" activity are not subject to the allocation limitations defined herein. Requests for additions and substantial modifications will be reviewed by COUNTY for eligibility and compatibility with the COMMUNITY DEVELOPMENT PLAN. Additions, deletions and substantial modifications must be approved by CITY Council action and supportive documentation for said action must be sent to COUNTY. CITY shall comply with the requirements of and participate in the implementation of the citizen participation portion of the COMMUNITY DEVELOPMENT PLAN. 7. COUNTY RESPONSIBILITIES. COUNTY, through ECD, is empowered to enforce all Federal regulations pertaining to CDBG funded projects undertaken by CITY under this Agreement. CITY recognizes that COUNTY, as the formal grantee of the CDBG, has full responsibility and obligations to HUD for undertaking the CDBG Program and has full authority in administering and allocating funds. CITY will have no direct responsibilities or obligations to HUD, except as identified, under this Agreement. COUNTY shall provide technical assistance to CITY in a timely and expeditious manner upon written request to the Director of ECD. 4W8. CONFORMANCE TO COUNTY PROCEDURES. Under this Agreement, CITY elects to be responsible for carrying out CDBG projects. However, in implementing said projects, CITY must perform all services and activities in accordance with Federal and State statutory requirements and with the policies and procedures established by the Board of Supervisors, and shall comply with the following: A. COMMUNITY DEVELOPMENT ADMINISTRATOR. Upon COUNTY and CITY's mutual assent to this Agreement, CITY will designate a "Community Development Administrator" by filling in the name of said person in the space provided below. The Community Development Administrator is the responsible authority for all correspondence with COUNTY, the signatory on AUTHORIZED PROJECT Attachments A and B and shall advise the CITY council, CITY administration and CITY staff, as appropriate regarding the CDBG program. CITY may, by written notification as set forth below, change the Community Development Administrator. CITY's Community Development Administrator for this Agreement is , TITLE: for carrying out any and/or all AUTHORIZED PROJECTS, upon written notice to CITY. Upon such notice, CITY agrees to cease all activity provided hereunder, as specified in said notice. 13. PROGRAM INCOME. Program income represents net income directly generated from the use of CDBG funds by CITY as a result of the activity funded under the terms of this Agreement. When such income is generated by an activity only partially assisted with CDBG funds, the income shall be prorated to reflect the percentage of CDBG funds used. CITY shall retain the use of program income by returning program income to COUNTY and requesting project budget increases for activities authorized under this Agreement. Program income shall be returned to COUNTY within thirty (30) days after: a) disposition or sale of real or personal property occurs or; b) cumulative program income reaches increments of one thousand dollars ($1,000); or c) the end of each fiscal year. CITY shall include the reports required by Section 14, PROGRAM REPORTING, all sources and amounts of program income on a monthly and year-to-date basis. Program income returned by COUNTY to CITY shall be spent by CITY on only those costs authorized under this Agreement. All provisions of this Agreement shall apply to said use of program income funds. CITY shall account for the receipt and use of program income in such a way that program income is spent on AUTHORIZED PROJECTS before additional CDBG funds are spent. Any program income on -hand when this Agreement expires or is received after such expiration, shall be paid to COUNTY. 4. PROGRAM REPORTING. CITY agrees to prepare and submit financial, program progress, evaluations, and other reports as required by HUD or COUNTY directives. CITY shall maintain such property, personnel, financial and other records and accounts as are considered necessary by HUD or COUNTY to assure proper accounting for all AUTHORIZED PROJECT funds. All CITY records, with the exception of confidential client information, shall be made available to representatives of COUNTY and the appropriate Federal agencies. CITY is required to submit data necessary to complete the Annual Grantee Performance Report in accordance with HUD regulations in the format and at the time designated by COUNTY Director of ECD or his designee. By the first of each month, CITY shall submit to ECD, a monthly status report on all active AUTHORIZED PROJECTS(S) and if applicable, program income generating activities (see Attachment D-3). 15. MONITORING. ECD Director or his designee will conduct periodic monitoring of CITY administration of AUTHORIZED PROJECTS. Monitoring will focus on the extent to which the COMMUNITY DEVELOPMENT PLAN has been implemented and measurable goals achieved, effectiveness of Project management, and impact of the AUTHORIZED PROJECTS. Authorized representatives of COUNTY and HUD shall have the right of access to all activities and facilities operated by CITY under this Agreement. Facilities include all files, records, and other documents related to the performance of this Agreement. CITY will permit on -site inspection by COUNTY, and HUD representatives, and insure that its employees furnish such information, as in the hereby empowered to give said notice subject to ratification by the COUNTY Board of Supervisors. COUNTY may immediately terminate this Agreement upon the termination, suspension, discontinuation or substantial reduction in HUD CDBG funding for the Agreement activity or if for any reason the timely completion of the work under this Agreement is rendered improbable, infeasible or impossible. If CITY materially fails to comply with any term of this Agreement, COUNTY may take one or more of the actions provided under the Federal Regulation at 24 CFR Part 85.43, Enforcement, which include temporarily withholding cash, disallowing non -compliant costs, wholly or partly terminating the award, withholding future awards, and other remedies that are legally available. In such event, CITY shall be compensated for all services rendered and all necessarily incurred costs performed in good faith in accordance with the terms of this Agreement that have been previously reimbursed, to the date of said termination to the extent that CDBG funds are available from HUD. 20. PROJECT ACKNOWLEDGEMENT. Should CITY determine that the funding sources or the names of responsible public officials be displayed on a completed building or significant project, such identification should be acknowledged on a plaque, permanently mounted in an appropriate location, made of bronze or other appropriate material, acknowledging the funding source as the Department of Housing and Urban Development, San Bernardino County Community Development Block Grant. The current Board of Supervisors and the members of the City Council shall also be identified. In instances where multiple funding sources are utilized to construct a project, all funding sources shall be identified. The listing order of multiple funding sources identified on the plaque shall be the largest dollar amount first, the second largest dollar amount second, etc. 21. CONTRACT COMPLIANCE. CITY will take all necessary affirmative steps to assure that minority firms, women's business enterprises, and labor surplus area firms are used when possible in compliance with provisions of Title 24 Code of Federal Regulations Part 85.36(e). CITY agrees that the San Bernardino County Minority and Women Owned Business Enterprise Participation form (Attachment E) shall be completed for all AUTHORIZED PROJECTS. San Bernardino County has a goal of 15 percent minority business enterprise (MBE) and 5 percent women business enterprise (WBE) participation for all contracts. CITY agrees to comply with the provisions of the Affirmative Action Compliance Program of the County of San Bernardino and rules and regulations adopted pursuant thereto. CITY shall comply with Executive Orders 11246, 11375, 11625, 12138, 12432, 12250, Title VII of the Civil Rights Act of 1964, the California Fair Employment Practice Act, California Public Contracts Code 2000 and the San Bernardino County M/WBE Policy No. 11-15, and other applicable Federal, State and County laws, regulations and policies relating to equal employment and contracting opportunities, including laws and regulations hereafter enacted. 22. AFFIRMATIVE ACTION. CITY shall make every effort to ensure that all projects funded wholly or in part by CDBG funds shall provide equal employment and career advancement opportunities for minorities and women. In addition, CITY shall make every effort to employ residents 7 hereby empowered to give said notice subject to ratification by the COUNTY Board of Supervisors. COUNTY may immediately terminate this Agreement upon the termination, suspension, discontinuation or substantial reduction in HUD CDBG funding for the Agreement activity or if for any reason the timely completion of the work under this Agreement is rendered improbable, infeasible or impossible. If CITY materially fails to comply with any term of this Agreement, COUNTY may take one or more of the actions provided under the Federal Regulation at 24 CFR Part 85.43, Enforcement, which include temporarily withholding cash, disallowing non -compliant costs, wholly or partly terminating the award, withholding future awards, and other remedies that are legally available. In such event, CITY.shall be compensated for all services rendered and all necessarily incurred costs performed in good faith in accordance with the terms of this Agreement that have been previously reimbursed, to the date of said termination to the extent that CDBG funds are available from HUD. 20. PROJECT ACKNOWLEDGEMENT. Should CITY determine that the funding sources or the names of responsible public officials be displayed on a completed building or significant project, such identification should be acknowledged on a plaque, permanently mounted in an appropriate location, made of bronze or other appropriate material, acknowledging the funding source as the Department of Housing and Urban Development, San Bernardino County Community Development Block Grant. The. current Board of Supervisors and the members of the City Council shall also be identified. In instances where multiple funding sources are utilized to construct a project, all funding sources shall be identified. The listing order of multiple funding sources identified on the plaque shall be the largest dollar amount first, the second largest dollar amount second, etc. 21. CONTRACT COMPLIANCE. CITY will take all necessary affirmative steps to assure that minority firms, women's business enterprises, and labor surplus area firms are used when possible in compliance with Provisions of Title 24 Code of Federal Regulations Part 85.36(e). CITY agrees that the San Bernardino County Minority and Women Owned Business Enterprise Participation form (Attachment E) shall be completed for all AUTHORIZED PROJECTS. San Bernardino County has a goal of 15 percent minority business enterprise (MBE) and 5 percent women business enterprise (WBE) participation for all contracts. CITY agrees to comply with the provisions of the Affirmative Action Compliance Program of the County of San Bernardino and rules and regulations adopted pursuant thereto. CITY shall comply with Executive Orders 11246, 11375, 11625, 12138, 12432, 12250, Title VII of the Civil Rights Act of 1964, the California Fair Employment Practice Act, California Public Contracts Code 2000 and the San Bernardino County M/WBE Policy No. 11-15, and other applicable Federal, State and County laws, regulations and policies relating to equal employment and contracting opportunities, including laws and regulations hereafter enacted. 22. AFFIRMATIVE ACTION. CITY shall make every effort to ensure that all projects funded wholly or in part by CDBG funds shall provide equal employment and career advancement opportunities for minorities and women. In addition, CITY shall make every effort to employ residents made available under this Agreement shall be used to promote any religious or political activities. 26. HOLD HARMLESS. CITY shall indemnify and hold the COUNTY, its officers, agents, volunteers and employees, harmless from and against any loss, liability, claim, or damage that may arise or result from activities of CITY, its officers, agents, volunteers and employees; and, CITY shall, at its own cost, expense and risk, defend any legal proceedings that may be brought against COUNTY, its officers, agents and employees, on any liability, claim or demand and satisfy any judgement that may be rendered against any of them arising or 4, resulting from activities of CITY, its officers, agents and employees. CITY shall assume liability for all and any direct expense incurred in providing services pursuant to this Agreement and shall assume any and all responsibilities for loss or damage resulting from negligence, injury, illness or disease arising out of the provision of services. CITY, however, is obligated to promptly notify COUNTY in writing of the occurrence of any such loss or damage. CITY shall indemnify and hold harmless COUNTY against any liability, claims, losses, demands, and actions incurred by COUNTY as a result of the determination by the United States Department of Housing and Urban Development or its successor that activities undertaken by CITY under the program or programs fail to comply with any laws, regulations or policies applicable thereto or that any funds billed by and disbursed to CITY under this Agreement were improperly expended. kConsistent with all other provisions of this Agreement, COUNTY shall, at its own cost and expense, defend, indemnify, and. hold the CITY, its officers, agents, volunteers and employees, harmless from and against any loss, liability, claim, or damage that may arise or result from any wrongful act or wrongful omission by COUNTY, its officers, agents and employees. 27. INDEMNIFICATION AND INSURANCE. In order to accomplish the indemnification provision of Section 26, Hold Harmless, but without limiting the indemnification, contractor(s) and sub-contractor(s) obtained by CITY for activities covered under the terms of this Agreement, shall secure and maintain throughout the term of their contract with CITY, the following types of insurance with limits as shown: Workers' Compensation - A program of workers' compensation insurance or a State -approved Self Insurance Program in an amount and form to meet all applicable requirements of the Labor Code of the State of California, including Employer's Liability with $250,000 limits, covering all persons providing services on behalf of the Contractor and all risks to such persons under this Agreement. Comprehensive General and Automobile Liability Insurance - this coverage to include contractual coverage and automobile liability coverage for owned, hired, and non -owned vehicles. The policy shall have combined single limits for bodily injury and property damage of not less than one million dollars ($1, 000, 000) . IN WITNESS WHEREOF, the parties have caused this Agreement to be executed as of the day and year first written above. COUNTY OF SAN BERNARDINO By: Chairman, Board of Supervisors APPROVED AS TO FORM. THE TERMS AND PROVISIONS OF THIS AGREEMENT ARE FULLY AUTHORIZED UNDER STATE AND LOCAL LAW AND THIS AGREEMENT PROVIDES FULL LEGAL AUTHORITY FOR COUNTY TO UNDERTAKE OR ASSIST IN UNDERTAKING ESSENTIAL COMMUNITY DEVELOPMENT AND HOUSING ASSISTANCE ACTIVITIES, SPECIFICALLY URBAN RENEWAL AND PUBLICLY ASSISTED HOUSING. By: County Counsel SIGNED AND CERTIFIED THAT A COPY OF THIS DOCUMENT HAS BEEN DELIVERED TO THE CHAIRMAN OF THE BOARD EARLENE SPROAT Clerk of the Board of Supervisors Of the County of San Bernardino By: Deputy AGMTS/DAGENCY.AGT 2/24/94/BT/bjj 11 CITY By: Title: Dated: RECOMMENDED AS TO CONTENT By: Title: Dated: APPROVED AS TO FORM By. Dated: City Attorney DATE: April 6, 1994 STAFF REPORT CRA ITEM () COUNCIL ITEM (X) MEETING DATE: April 14, 1994 SUBJECT: AWARD OF CONTRACT FOR PARK PLAYGROUND 4W EQUIPMENT AT TERRACE HELLS PARK FUNDING REQUIRED X X NO FUNDING REQUIRED BACKGROUND: On March 2, 1994, the City Clerk opened and read aloud, the bids for the Park Playground equipment for Terrace Hills Park. As Council is aware, this project is being funded by way of the Housing and Community Development Block Grant Program. The bids were as follows: BIDDER'S NAME: Walk Rankin & Associates Miracle Recreation Equip. Co. Wiese & Sons Specialties (A joint venture) BID AMOUNT: $32,449.80 Micon Engineering BID AMOUNT: $26,623.00 M D STRUCTURAL CONTRACTORS BID AMOUNT: $17,990.48 Staff reviewed the bids and the low bidder, M D Structural Contractors, meets all of the bid requirements. The high bidder has objected to the low bidders choice of a different piece of play equipment. However, even if he had bid comparable to the lower priced equipment he would remain high bidder. Staff approves of the substitution of equipment and we will put the savings toward a desired upgraded play surface. The bid was forwarded to the County of San Bernardino Office of Economic and Community Development for review and received approval for the project. STAFF RECOIVII1OMMS THAT COUNCIL: AWARD THE CONTRACT TO M D STRUCTURAL CONTRACTORS OF THOUSAND OAKS, CALIFORNIA, IN THE AMOUNT OF $17,990.40. COUNCIL AGENDA ITEM # 3K DATE: April 8, 1994 S 4 CRA ITEM ( ) COUNCIL ITEM (W MEETING DATE: April 14, 1994 SUBJECT: APPROVE ATTENDANCE TO LEAGUE OF CALIFORNIA CITIES MAYORS AND COUNCIL MEMBERS INSTITUTE FUNDING REQUIRED NO FUNDING REQUIRED—XX— The League of California Cities is conducting its Mayors and Council Members Institute on May 4 11-13, 1994, at the Red Lion Hotel in Sacramento. As Grand Terrace's newest Council Member, Dan Buchanan would benefit from the training, and has indicated a willingness to attend. Funds are budgeted for this event under the travel and meetings section of the budget. AUTHORIZE COUNCILMAN DAN BUCHANAN'S ATTENDANCE AT THE LEAGUE OF CALIFORNIA CITIES MAYORS AND COUNCIL MEMBERS INSTITUTE ON MAY 11-13, 1994, IN SACRAMENTO, CALIFORNIA. yjm Attachment COUNCIL AGENDA ffEU # Mayors and. Council Members Institute Wednesday - Friday, May 11-13,1994 Red Lion Hotel 2001 Point West Way Sacramento, CA 95815 9161929-MS WHO SHOULD ATTEND ♦ -Mayors and Council Members. both newly elected and veterans ♦ City Managers and City Clerics in non -manager cities WHAT YOU WILL LEARN ♦ How to be a more effective elected official ♦ What your legal requirements and constraints are ♦ How to be a successful part of your city's leadership team ♦ How to effectively advocate your city's interests ♦ What you need to know about overseeing your city's finances ♦ What you must do to avoid conflicts of interest ♦ How to resolve disputes and build consensus in your community ♦ How to be an even more effective communicator, especially under For new officials this unique program gives you the best preparation for doing your job as a city elected official. You will get essential information and make contacts with officials from other cities who can assist you by sharing their experiences and resources. As experienced officials you will benefit from the refresher and from the chance to begin working with newly elected mayors and council members. The value of these contacts can be immeasurable. And city managers and clerks find the Institute a great chance to begin working with their new officials, helping them "learn the ropes." Act now to get off to a good start in your new term in office. Get prepared with the latest information on the new Brown Act, conflict of interest rules, legisla- tive proposals, dispute resolution techniques, and much more. This Institute is for YOU! Don't miss it. Note: Immediately following the Institute there will be a special workshop, continuing on the luncheon presentation with Arta Lustberg on How to Effec- tively Talk to the Media. Those attending the Institute can register in advance for both sessions at a combined reduced fee. The workshop will be from 2:00 to 4:00 pm, and will be by separate registration. Space will be limited and registra- tion will be first come, first served. See the announcement of the workshop for details. Plan to stay a little longer for this valuable program. No spouse program is planned; however, spouses are welcome to attend the Institute for a nominal fee. Fee includes program sessions, scheduled breaks, and hosted reception. Meal tickets for spouses or guests may be purchased on - site at the League Registration Desk. Information on local attractions will be available. Heedquarhn - 1400 K Street. Sacramento. CA 95814 • (916) 444-5790 IM Transportation Directions 4W Registration Fee Refund Policy Wednesday, May 11 9:00 am - 5:00 pm 10:00 am - noon 10:20 am 10:50 am Discount airfares are available for city travel on any Southwest Airlines flight in California. Unrestricted ticket vouchers priced at $53.50 per segment ($107 round trip) may be purchased in advance through the League -sponsored State- wide Purchasing Program. Advanced seat reservations are recommended by calling toll free 1 800 435-9792. If your city has not already purchased a minimum block of six ticket vouchers, contact Karen Durham at the League 916/444-5790 to request order forces. Rental Car. Discount rates with unlim- ited mileage are available one week prior and one week after this meeting from Hertz. Call Hertz Meeting Services at 1 800 654-2240 and indicate the League of California Cities Meeting Number CV#3318. }" Amtrak. The Amtrak station is located at 4th and I Streets in downtown Sacramento. Taxis are available to the Red Lion Hotel. Yellow Cab (916/444-2222) costs between $13417 one way. A 10% discount off the lowest available rail fare is available from Amtrak. For information and reservations contact Amtrak at 1 800 USA-RAII, and indicate the Special Fare Code X-24E-923. Discount does not apply to additional accommodation charges for sleeping car or custom class. The Red Lion Hotel is located five miles northeast of downtown Sacramento and 15 miles from Sacramento Metro Airport. It is off the Business Loop Interstate 80 near Cal Expo grounds and across from the Arden Fair Shopping Center. By Auto. Complimentary parking. From the following sets of direc- tions, exit at Arden Way East, keep to the right, take first right on Point West Way. From Interstate 5: Take Highway 50 East to Business 80 East. From Highway 99: Approaching Sacramento. keep to the left; Highway 99 merges into Business 80. From Interstate 80: Take the Business 80 split. From Highway 50: Take Business 80 East. Advance registrants unable to attend this meeting will receive a refund of the registration fee. less a $35 processing charge, by submitting a written request to the League of Califomia Cities, Conference Registration Office, Box 1519, Lafayette, CA 94549; 510283-7833 (FAX). Request for refunds must be received by the last business day before the Institute (Tuesday, May 10,1994). Preliminary Institute Overview REGISTRATION OPEN OPENING GENERAL SESSION Welconw/Introductions/Overview Film CUP Tatting Up the Challenge — The Role of The Council and Political Courage A thought -provoking look at the responsibilities and opportunities facing you as a leader in local government in California. Your Priorities and the Poetically Possible An engaging and insightful workshop considering some of the dilemmas and realities facing you as a public official. Learn about the essential skills you will need to succeed in office. P9 Thursday, May 12 (continued) 2:00 - 3:30 pm 3:45 - 5:15 pm 6:00 - 9:00 Friday, May 13 7:30 - 8:45 am 9:00 -10:00 am 10:15 -11:45 am GENERAL SESSION Brown Act California's open meetings law places specific requirements on city officials. You must be familiar with those requirements if you are to be successful and stay out of trouble. Conflict of Interest Having a conflict of interest, real or perceived, can render you not merely suspect but ineffective. Conflicts are a violation of the law. Know what they are and hoe to avoid them. CONCURRENT SURVIVAL TIPS SESSIONS (By Population) These informal discussion sessions offer you a great chance to learn some of the "secrets" successful elected officials have to cope with the demands made on you and your family and your work. Above all, if you don't maintain a balance you won't be as effective as you can be in office. RECEPTION AND DINNER Enjoy an instructive meeting of the Los Perdidos city council, and learn the right and wrong ways to hold meetings. REGIONAL DIVISION BREAKFASTS Take this chance to meet and chat informally with your colleagues from the same area of the state about matters which are of mutual concern. GENERAL SESSION Resolving Municipal Disputes One of your biggest challenges in office will be to help resolve specific disputes between parties who have legitimate but competing interests. This effort can consume you or it can strengthen you leadership role, depending on how you handle it. This session will help you do it the right way. GENERAL SESSION Building Consensus in the Community Our cities are increasingly diverse in terms of both the backgrounds and the values of our residents. One of the greatest jobs you will have as a local elected leader will be to help form understanding and consensus among community groups and individuals, and help them become functioning and contributing parts of your city. This session will offer you some valuable ways of building that vital consensus and support. HISTORICAL & CULTURAL ACTIVITIES COMMITTEE AECEtVED H AR ; 1 cLs Minutes of the March 7th, 1994 Meeting CITY CLERK'S DEPT. The meeting was called to order at 7:05 PM by Chairman Vi Gratson Those present were Ann Petta, Vi, Hannah Laister, Pauline Grant, and Karen Gerber. Karen will be coming to the meetings in place of Randy Anstine. The Secretary's minutes for February were read and approved on motion by Ann, seconded by Pauline. There was no Treasurer's report again. Karen will look into this matter. Old Business: Rita Miller will do the front lobby display case in a week or two on the history of Miller Honey. Members will be notified of the exact day. Vi, Hannah, Irene and Judy will have to have their memberships renewed for another term. The Secretary will prepare an action report. The Committee is getting ready for the loth annual Art Show on May lat. The new form does not show an address. Articles have been in the Chamber Newsletter and Virginia Harford's column. The flyer for the Country Fair was reviewed. This will again be 4 discussed at the next meeting. We are signed up for G.T. Days. Vi presented a flyer with a short history of G.T. to be passed out. Buttons are being made. Art Show: Ann is in hope of 30-35 people. Cookies and punch will be served. Flower arrangements will be included. Pauline will advertise on cable and radio. Invitations will be sent to the City Council, Seniors, Chamber of Commerce, Lions, Crime Prevention, Womans Club, Toast Masters and other committees. The photo albums must be brought up to date. Volunteers will be requested at the next meeting. The next meeting will be April 4th. The meeting was adjourned at 7:35 PM. Respectfully submitted, 8annah Laister, Secretary COUNCIL AGENDA ITEM # RECEIVED CITY OF GRAND TERRACE PARKS AND RECREATION COMMITTEE MEETING, MONDAY► MARCH 7. 1994 ^,I►Y CLERK'S DEPT. MINUTES: The Grand Terrace Parks and Recreation Committee met at it's regular monthly meeting in the Conference Room of the Civic Center at 1900 hours. MEMBERS PRESENT: Mike O'Connell, Chairperson, Barabara Fasenmyer, Vice Chaiperson, Bill Johansen, Marcia Johansen, Jo Ann Johnson and Dick Rollins, Recording Secretary. MEMBERS ABSENT: Lenore -Frost CITY STAFF: Karen Gerber, Recreation Supervisor GUESTS PRESENT: NONE ITEMS: #1 The minutes of the meeting of February 7, 1994 were reviewed for approval. Barbara Fasenmyer stated that the minutes should be amended to read that Mike O'Connell reported that grafitti on the seat backs on the football/soccer field should be removed and that some of the seat -backs were broken and needed repairing. After noting the amended minutes the minutes were approved by a unanimous vote. #2 JoAnn Johnson reported that the Senior Center is sponsoring a trip/tour to the Convention Center, title of the tour is "Time of Your Life". The date of the trip is April 25, 1994, the price is $5.00. Busses will leave the Senior Center that morning. #3 Karen Gerber reported that the City had gone out for bid with the new specifications for the play- ground equipment for Terrace Hills Community Park. #4 The question was raised as to whether the City's Engineering Office had made an inspection of the floor understructure at the snack bar on the school grounds at Terrace Hills Junior High School. It was felt that a safety inspection should be conducted to ascertain whether corrective measures should be taken to reinforce the flooring prior to further usage by the athletic groups. #5 Barbara. Fasenmyer reported that the Soccer Club would be holding special practices on three days for six weeks on the field at the Terrace Hills Parksite. The floodlight service is to be avail- able for all of the Spring Season to also accomo- date Little League practices. #6 Karen Gerber reminded the Committee members of the Easter Egg Hunt on Saturday, March 26, 1994 to be held at 1000 hours at the parksite on DeBerry street. Volunteers to assist were requested to o gb��errthee�r��eep. In the absence of Lenore t aL:j6 yffth�j the Easter Bunny was req a 1�I M 5a(� STAFF REPORT DATE: April 7, 1994 CRA ITEM () COUNCIL ITEM (X) MEETING DATE: April 14, 1994 SUBJECT: APPOINT ALTERNATE TO THE SAN BERNARDINO VALLEY MUNICIPAL WATER DISTRICT'S ADVISORY COMMISSION ON WATER POLICY Due to the resignation of Ron Christianson from the City Council, his position as the Cities alternate representative on the San Bernardino Valley Municipal Water District's Advisory Commission on Water Policy is vacant. The San Bernardino Valley Municipal water District is requesting that the City Council appoint a member of the Council as an alternate to fill the term ending June 30, 1994. STAFF RECOMMENDS COUNCIL: APPOINT A MEMBER OF COUNCIL TO SERVE AS THE ALTERNATE MEMBER REPRESENTATIVE ON THE SAN BERNARDINO VALLEY MUNICIPAL WATER DISTRICT'S ADVISORY COMMISSION ON WATER POLICY COUNCIL AGENDA ITEM # %pt L' STAFF REPORT DATE: April 7, 1994 CRA ITEM () COUNCIL ITEM (X) MEETING DATE: April 14, 1994 SUBJECT: APPOINT PLANNING COMMISSION MEMBER The appointment of Dan Buchanan to the City Council has caused a vacancy to exist on the Planning Commission. The vacant term is scheduled to expire 6/30/96. The City Council, at a special meeting held on May 6, 1993, selected Lee Ann Garcia as an alternate choice for a position on the Planning Commission in the event a vacancy occurred prior to May 1994. Attached is a copy of the minutes from that meeting. RATIFY THE ACTION TARN AT THE MAY 6, 1993, COUNCIL MEETING AND APPOINT LEE ANN GARCIA TO THE PLANNING COMMISSION TO FILL THE UNEXPIRED TERM TO EXPIRE 6/30/96. COUNCIL AGENDA ITEM # $ t3 DATE: April 8, 1994 STAFF REPORT CRA ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: April 14, 1994 SUBJECT: ANIMAL CONTROL SERVICES CONTRACT WITH THE CITY OF LOMA 4W LINDA FUNDING REQUIRED NO FUNDING REQUIRED XX The City of Grand Terrace has contracted with the County of San Bernardino for animal control services since 1983. Two years ago, the City held discussions with the City of Loma Linda regarding the possibility of contracting these services with the City of Loma Linda (who utilize their own animal control program). The County has provided an adequate level of service to this community. However, the primary 06 focus of their efforts has been on the removal of dead animals on the roadways, with a low emphasis on proactive patrolling and the apprehension of stray or loose animals. The current animal control services contract with the County of San Bernardino has a net cost of $11,000 annually. The attached proposal from the City of Loma Linda proposes a cost of $30,000 for the services, less an approximate license fee revenue of $14,000, a net cost of $16,000 payable to the City of Loma Linda annually. This represents an additional expenditure of $5,000. According to County records, the City currently has 1,693 valid dog licenses. With an approximate population of 14,000 residents, it appears that the number of unlicensed dogs in the City could be fairly high. The City of Grand Terrace can substantially improve its level of animal control services to residents without a substantial increase in cost, and with a fairly consistent canvassing program that will likely generate enough new license revenue to offset the increased cost. In addition, the patrol service level would be increased to address some minor troubled areas in Grand Terrace. CONSIDER AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT WITH THE CITY OF LOMA LINDA FOR THE PROVISION OF ANIMAL CONTROL SERVICES, EFFECTIVE JULY 1, 1994. TS:yjm COUNCIL AGENDA ITEM # 8G IM 0 4. It cannot be determined yet if the transition of licensing systems from the County to the Loma Linda/Grand Terrace Program will have a major impact on the revenues. This information would make it easier for the City to calculate residences impacted by this change, determination if we want to add additional license fee for Grand Terrace, and anticipate any revenue losses or costs. According to Kathy Sorrells of Loma Linda, whatever majority of licenses we have out there may provide us with the program direction the City of Grand Terrace wants to take. For example, if we have more one year licenses then perhaps a new license program with G.T. tags or joint tags may be acceptable as any remaining months on that one year term would not be too inconvenient for our community. It should be taken into account if the City of Grand Terrace wishes to have their citizens pay again for licenses under the new joint program, or allow the County licenses to expire and then activate the new joint program licenses or issue dual City tags. 5. The County informed me that they do collect the fees up front. The General Regular Annual Fees $ 9.00 altered animal $18.00 non -altered animal $ 6.00 Senior, disabled, altered animal (These can be by year or multiplied by multiple years. Monthly fees may be applicable if there is time left on the remaining part of the year.) Since the fees are collected up front that could be a benefit for Grand Terrace and offset transitional joint Animal Control expenses. However, it is dependent on how many three year licenses may be out there in the City of Grand Terrace, as we really may not want to charge full license amount again. We need to find out how many animals are licensed and are not licensed in Grand Terrace. Also, any updated work survey conducted by the County to give us service information (dead animal pickups, citations, officer calls etc). This information will give us a clear understanding of what services the County does for us. I have been assured that the proposed contract from Loma Linda should not change regardless of quantity of remaining licenses in Grand Terrace. This information list is being provided by the County Supervisor of Animal Control Licenses, Lisa. Louden. They have promised me delivery of this list by today. 10/29/93 Animal Control Contract with City of Grand Terrace 1993/94 Budget Expenditure $115,668 (Salary $93,500, 0&M $22,168) 1992/93 Budget Revenue: General Fund $97,570.00 Pound Fees $3,462.00 Animal Licenses $14,100.00 Animal Misc $536.00 Grand Terrace Contract Service Costs Salary/Benefits -0500 Overtime $1,000.00 020 Part-time $2,000.00 Additional Staffing Costs $3,000.00 Operations & Maintenance -1410 Vehicle Maintenance $200.00 -1500 Printing $800.00 -1540 Office Supplies $250.00 -1630 Motor Fuels $500.00 -1820 Professional Services $2,000.00 -1830 Contractural Services $5,000.00 -1870 Misc Materials/Services $750.00 Additional O&M Costs $9,500.00 Capital Items 20 Tranquilizer Gun $750.00 Additional Capital Costs $750.00 Total $13,250.00 Contract Revenues GT Contract Amount 94/95 $30,000.00 (1) Less LL Operational Costs (-) $13,250.00 Net Revenue to the LL $16,750.00 (2) (1) $16,000 Cash Payment and $14,000 License/Fee Revenues (2) First year revenue including capital costs. Second Year Revenue, minus capital costs, $17,500 Grand Terrace County Contract Grand Terrace Contract 91/92 $25,588.00 Less License/Fee Revenues (-) $14,876.25 Total Due: $10,711.75 . Grand. Terrace Loma Linda Contract GT Contract 94/95 $30,000.00 Less License/Fee Revenues (-) $14,000.00 Total Due: $16,000.00 C. Quarantine as prescribed by law * all animals suspected to be rabid. d. Investigate complaints of nuisance by animals upon request during routine patrol. e. Remove dead animals on the public right-of-way. f. Investigate reported dog bites. g. Provide a program whereby dog licenses may be issued by mail; at clinics and during house -to -house canvassing; and send renewal notices by mail to owners of currently licensed dogs. h. Conduct clinics for the vaccination of dogs during the months of May and June. i. Develop a plan and conduct a house -to -house canvass within GRAND TERRACE for the purpose of ascertaining the number of unlicensed dogs and to license such dogs during the actual canvass. LOMA LINDA shall give notice of the requirements of existing ordinances and laws with respect to the licensing of such dogs and the obligation of the owner(s) or other responsible persons to apply for and obtain such licenses. A written "Notice of Violation" will be issued at the time of canvass to any person required to purchase a dog license and who fails to purchase said license at the time of canvass. LOMA F LINDA agrees during the canvassing period of August through April to attempt to make 100% total 2 6. This agreement shall be effective on July 1, 1993, and shall remain in effect through June 30, 1994, but shall automatically be extended beyond this date unless terminated or amended. Under such extension, LOMA LINDA shall be reimbursed based on the cost of providing services at such rates as determined by LOMA LINDA. This agreement may be terminated at any time with or without cause by GRAND TERRACE or by LOMA LINDA on written notice given to the other at least sixty (60) days before the date specified for such termination. 7. To facilitate the performance of functions as provided for in this agreement, it is hereby agreed that LOMA 4 LINDA shall have'full cooperation and assistance from GRAND TERRACE, its officers, agents, and employees. 8. For the purpose of performing said services in this agreement, LOMA LINDA shall furnish all necessary materials, supplies, and equipment. 9. Notwithstanding anything hereinabove stated, it is agreed that in all instances wherein special supplies, stationery, notices, forms, and the like must be issued in the name of GRAND TERRACE, the same shall be supplied by GRAND TERRACE at its own"cost and expense. 10. All persons employed in the performance of such services and functions for GRAND TERRACE shall be LOMA LINDA employees; and no LOMA LINDA employees shall have any n u In 14. LOMA LINDA will indemnify, defend, and hold GRAND TERRACE harmless from loss, costs, or expenses caused by the negligent or wrongful acts or omissions of LOMA LINDA officers, agents, and employees occurring in the performance of this contract to the extent that such liability is imposed on GRAND TERRACE by the provisions of Government Code Section 895.2. 11