05/12/199422795 Barton Road
Grand Terrace
California 92324-5295
Civic Center
(909)824-6621
Fax (909) 783-7629
Byron R. Matteson
Mayor
Ronald M. Christianson
Mayor Pro Tempore
Gene Carlstrom
Herman Hilkey
Jim Singley
Council Members
Thomas J. Schwab
City Manager
FILE COPY
May 12, 1994
CITY OF GRAND TERRACE
Regular Meetings
2nd and 4th Thursday - 6:00 p.m.
Council Chambers
Grand Terrace Civic Center
22795 Barton Road
Grand Terrace, CA 92324-5295
CITY OF GRAND TERRACE
REGULAR COUNCIL MEETING
AGENDA
CITY COUNCIL CHAMBERS
GRAND TERRACE CIVIC CENTER
22795 Barton Road
May 12, 1994
6:00 P.M.
* Call to Order -
* Invocation - Pastor Roger Greenwalt, First Baptist Church of Grand Terrace
* Pledge of Allegiance -
k Roll Call -
CONVENE COMMUNITY REDEVELOPMENT AGENCY
1. Approval of 04/28/94 Minutes
2. Approval of Check Register No.
CRA051294
ADJOURN COMMUNITY REDEVELOPMENT AGENCY
1. Items to Delete
2. SPECIAL PRESENTATIONS
A. Proclamation - "Water Awareness
Month" May 1994
B. Water Awareness Poster Contest
Awards
3. CONSENT CALENDAR
The following Consent Calendar items
are expected to be routine & non-
controversial. They will be acted
upon by the Council at one time with-
out discussion. Any Councilmember,
Staff Member, or Citizen may request
removal of an item from the Consent
Calendar for discussion.
A. Approve Check Register No. 051294
B. Ratify 05/12/94 CRA Action
STAFF
RECOMMENDATIONS
Approve
Approve
Approve
COUNCIL
ACTION
COUNCIL AGENDA STAFF COUNCIL
05/12/94 - Page 3 of 3 I RECOMMENDATIONS ACTION
C. Grand Terrace Participation in Approve
the Summer Youth Employment
Training Program (SYETP)
D. Schedule Budget Meetings
9. CLOSED SESSION
r
A. City Manager Performance
Evaluation
THE NEXT REGULAR CRA/CITY COUNCIL MEETING
WILL BE HELD ON MAY 26, 1994 AT 6:00 P.M.
AGENDA ITEM REQUESTS FOR THE 05/26/94
MEETING MUST BE SUBMITTED IN WRITING TO
THE CITY CLERK'S OFFICE BY NOON 05/19/94.
PENDING C R A APPROVAL
CITY OF GRAND TERRACE
COMMUNITY REDEVELOPMENT AGENCY MINUTES
REGULAR MEETING - APRIL 28, 1994
A regular meeting of the Community Redevelopment Agency, City of
Grand Terrace, was held in the Council Chambers, Grand Terrace
Civic Center, 22795 Barton Road, Grand Terrace, California, on
April 28, 1994 at 6:00 p.m.
PRESENT: Byron R. Matteson, Chairman
far Gene Carlstrom, Vice -Chairman
Herman Hilkey, Agency Member
Jim Singley, Agency Member
Dan Buchanan, Agency Member
Thomas J. Schwab, Executive Director
Brenda Stanfill, Secretary
Bernard Simon, Finance Director
Joann Lombardo, Interim Community Development Director
Lt. Rodney Hoops, Sheriff's Department
ABSENT: John Harper, City Attorney
Joe Kicak, City Engineer
APPROVAL OF APRIL 14, 1994 CRA MINUTES
CRA-94-20 MOTION BY AGENCY MEMBER SINGLEY, SECOND BY AGENCY MEMBER
BUCHANAN, CARRIED 5-0, to approve the April 14, 1994 CRA
Minutes.
APPROVAL OF CHECK REGISTER NUMBER CRA042894
CRA-94-21 MOTION BY AGENCY MEMBER SINGLEY, SECOND BY AGENCY MEMBER
BUCHANAN, CARRIED 5-0, to approve Check Register Number
CRA042894.
Chairman Matteson adjourned the CRA meeting at 6:10 p.m., until the
next regular City Council/CRA meeting, which is scheduled to be
held on Thursday, May 12, 1994 at 6:00 p.m.
SECRETARY of the Community Redevelopment
Agency of the City of Grand Terrace
CHAIRMAN of the Community Redevelopment
Agency of the City of Grand Terrace
C R A AGENDA ITEM NO.1.
c
CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY
PENDING C R A APPROVAL
DATE: MAY 12,1994 CHECK REGISTER NO.051294
OUTSTANDING DEMANbS AS OF. MAY 12 1994
CHECK NO. VENDOR
P9538 SIGNAGE SOLUTIONS
29218 MICON ENGINEERING
28223 PETTY CASH
11*�_-''
DEPOSIT FOR CITY ENTRANCE SIGN
EXTRA WORK,PICO PARK PROJECT
REIMBURSE PETTY CASH,HOUSING
REHABILITATION PROGRAM
TOTAL:
AMOUNT
$ 2,767.87
3,255.75
28.99
$ 6,052.61
I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED CHECKS FOR PAYMENT OF THE COMMUNITY
REDEVELOPMENT AGENCY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR
THE OPERATION OF THE COMMUNITY REDEVELOPMENT AGENCY.
n
SIMON
DIRECTOR
Z
O
p
WATER AWARENESS MONTH
- - MAY 1994
WHEREAS, water is California's most precious natural resource; and
WHEREAS, the health and welfare of our community and citizens depends upon
reliable water supplies; and
v • ' = WHEREAS, to ensure an ample supply of good, quality water for California,
and the public must continue to work together to
local government, water agencies, M
-...+:� conserve and protect water resources; and r
�,,. •,r WHEREAS, by educating all citizens about the value of water, the importance
-�-- of conservation, and how to protect water sources, we can help them make wise decisions
regarding water issues and their personal and family water usage habits; and • -
-- w' WHEREAS, during the month of May 1994, water agencies, cities, counties,
and organizations throughout California will hold actiiwties to inform all Californians
about how good, quality water is delivered to their homes and to their places of business, = -
""`"f and why conserving and protecting this precious natural resource is necessary to meet . }
---.-�` our state's future water needs; _--»-
~--r-�' Byron R. Matteson, Mayor of the City of Grand �- -
NOW, THEREFORE, I, �'
Terrace, on behalf of the City Council, do hereby proclaim May 1994 as WATER
AWARENESS MONTH and urge all citizens to join with me in supporting local water ^ —
�'' organizations in their eSbrt to help Californians be water aware.
Mayor the City of Grand Terrace
of
and of the City Council thereof.
This 12th day of May, 1994.
ffM #
cou�cu.AGENM
I i' J
c
CITY OF GRAND TERRACE 1
DATE: MAY 12, 1994 CHECK REGISTER NO:051294
OUTSTANDING DEMANDS AS OF: MAY 12, 1994
CHECK NO.
VENDOR
DESCRIPTION
P9525
SOUTHERN CA EDISON COMPANY
GASH PAYMENTS
FOR 4/21/94
P9526
SOUTHERN CA GAS COMPANY
CASH PAYMENTS
FOR 4/21/94
P9527
COMCAST CABLEVISION
CASH PAYMENTS
FOR 4/21/94
P9528
LEAGUE OF CA CITIES
REGISTRATION FOR CONFERENCE,
P9529
MARIA MUETT
REIMBURSEMENT
FOR PLANNING
P9530
SOUTHERN CA EDISON COMPANY
CASH PAYMENTS
FOR 4/25/94
P9531
SOUTHERN CA GAS COMPANY
CASH PAYMENTS
FOR 4/25/94
P9532
COMCAST CABLEVISION
CASH PAYMENTS
FOR 4/25/94
P9533
JOANN LOMBARDO
TEMP PLANNING
DIRECTOR,4/11-
P9534
LARRY MAINEZ
PLANNING TECHNICIAN,4/11-4/,
P9535
PETTY CASH
REIMBURSE PETTY CASH,CHILD i
P9536
STANDARD INSURANCE COMPANY
DISABILITY INSURANCE FOR MA'
P9537
MICHELLE LAURENT
DEPOSIT FOR ADDITIONAL T-SH.
P9539
SOUTHERN CA EDISON COMPANY
CASH PAYMENTS
FOR 4/26/94
P9540
SOUTHERN CA GAS COMPANY
CASH PAYMENTS
FOR 4/26/94
P9541
COMCAST CABLEVISION
CASH PAYMENTS
FOR 4/26/94
AMOUNT
PENDING CITY
COUNCIL APPROVAL
$ 150.94
.616.49
94.16
UNCIL
75.00
[FERENCE
113.31
77.88
200.32
95.46
f22/94
1,800.00
f94
599.33
ZE
216.37
L994
615.60
VS, G. T. DAYS
1,125.00
80.77
175.98
114.28
r
3
DATE: MAY 12, 1991 CHECK REGISTER NO:051294
-------=-====_____________________________________________________
OUTSTANDING DEMANDS AS OF: MAY 12, 1994
______________________________________________==_________________________________________________________
CHECK NO. VENDOR
29201 ACCENT PRINT & DESIGN
29202 ADVANCE COPY SYSTEMS
29203 AMERICAN BUSINESS SYSTEMS
29204 BARTEL HEATING & A/C
29205 STATE OF CALIFORNIA
29206 CHEM-LITE INDUSTRIES
29207 CHILD CARE CENTER
29208 CONSTRUCTIVE PLAYTHINGS
29209 DUNN-EDWARDS CORP.
29210 EASTMAN KODAK COMPANY
29211 EWING IRRIGATION SUPPLY
29212 KAREN GERBER
29213 G.T.CHAMBER OF COMMERCE
29214 HONEYWELL,INC.
29215 INTERSTATE BRANDS CORP.
D99CRIPTION
PRINT SENIOR NEWSLETTERS, CITY LETTERHEAD,
AND FINANCE FORMS
REPAIR COPIER, CHILD CARE
STRIP TAPE FOR POSTAGE METER
REPAIRS/MAINTENANCE ON AIR CONDITIONER,
CHILD CARE
MAINTENANCE/ENERGY,BARTON ROAD/215
TRASH LINERS FOR STREET MAINTENANCE
EMPLOYEE CHILD CARE EXPENSE,MAY,1994
WOOD TABLE, CHILD CARE
GRAFFITI REMOVER
TONER FOR KODAK COPIER
IRRIGATION SUPPLIES FOR PARKS
MONITOR FOR RECREATION PROGRAMS
REIMBURSEMENT FOR GRAFFITI PAINT
MAINTENANCE HVAC UNIT,MAY,1994
BAKERY GOODS, CHILD CARE
AMOUNT
$ 598.69
255.80
33.94
510.00
138.68
233.06
1,094.00
343.14
34.85
741.32
98.79
155.03
258.28
1,114.16
69.42
ZI:
CITY OF -'[GRAND TERRACE
5
DATE: MAY 12, 1994 CHECK REGISTER NO:051294
OUTSTANDING DEMANDS AS OF: MAY 12, 1994
CHECK NO. VENDOR
29232 TEXACO REFINING/MARKETING
29233 CHRISTIE THIERRY
29234 TOYS R US
29235 WALMART
29236 YOSEMITE WATERS
DESCRIPTION
FUEL FOR CITY TRUCKS, EQUIPMENT, VAN
REIMBURSEMENT FOR LOCAL MILEAGE
SUPPLIES FOR CHILD CARE
SUPPLIES FOR CHILD CARE
BOTTLED WATER FOR CITY OWNED FACILITIES
PAYROLL FOR APRIL, 1994
TOTAL:
AMOUNT
$ 298.21
15.32
339.56
109.25
185.50
89.612.10
$126,657.57
I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE{ THE AFORE LISTED CHECKS FOR PAYMENT OF THE CITY LIABILITIES
HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY.
BERNARD SIMON
FINANCE DIRECTOR
CITY OF GRAND TERRACE
CITY COUNCIL MINUTES
PENDING CITY
COUNCIL APPROVAL
REGULAR COUNCIL MEETING - APRIL 28, 1994
A regular meeting of the City Council of the City of Grand Terrace
was called to order in the Council Chambers, Grand Terrace Civic
Center, 22795 Barton Road, Grand Terrace, California, on April 28,
1994 at 6:00 P.M.
r PRESENT: Byron Matteson, Mayor
Gene Carlstrom, Mayor Pro Tempore
Herman Hilkey, Councilmember
Jim Singley, Councilmember
Dan Buchanan, Councilmember
Thomas J. Schwab, City Manager
Brenda Stanfill, City Clerk
Bernard Simon, Finance Director
Joann Lombardo, Interim Community Development Director
Lt. Rodney Hoops, Sheriff's Department
ABS�FNT: John Harper, City Attorney
Joe Kicak, City Engineer
The meeting was opened with invocation by Pastor Salim Elias, Azure
Hills Seventh-Day Adventist Church, followed by the Pledge of
Allegiance led by Mayor Pro Tem Carlstrom.
Mayor Matteson convened City Council meeting at
6:00 P.M.
Mayor Matteson reconvened City Council meeting at
6:10 P.M.
SPECIAL PRESENTATIONS
2A. Recycling Family of the Month - March 1994
Mayor Matteson announced that the Foster family of
22625 Pico Street are the recipients of the March
1994 Recycling Family of the Month Award and of
local merchant gift certificates from Food
Connection and Flowers by Yvonne.
2B. Proclamation - "Blue Ribbon Week" May 14-21. 1994
Mayor Matteson read a Proclamation designating the
week of May 14-21, 1994 as "Blue Ribbon Week."
Community Services Officer Korcaan, invited the
public to the "Blue Ribbon Week" celebration that
will caravan from the Ontario Civic Center into Los
GOUNCILAGENDA ITEM #32L>
Council Minutes - 04/28/94
Page 3
F. RESOLUTION APPROVING ALTERNATE MEMBERS FOR THE
PUBLIC REPRESENTATIVES OF THE SOLID WASTE
ADVISORY TASK FORCE
G. DENY REFUSE EXEMPTION (SANDOVAL)
ow H. RESOLUTION - DEFICIENCY PLAN FOR I-215 FREEWAY
ITEMS REMOVED FROM CONSENT CALENDAR
E. Declaration of Surplus Property !Terrace Hills
Park Playground Equipment)
CC-94-46 MOTION BY MAYOR MATTESON, SECOND BY MAYOR PRO TEM
CARLSTROM, CARRIED 5-0, to declare the playground
equipment surplus property and to authorize staff to
accept the contractor offer to dismantle and remove the
existing playground equipment in exchange for its salvage
value.
PUBLIC COMMENT
Community Services Officer Korgan, invited the public to
attend the Grand Terrace Days celebration from June 5 to
June 12, 1994, adding that the theme is "Serving our
Community" in honor of the Lions' Club 20 years of
service in the community. She announced that Grand
Terrace Days will begin with a pancake breakfast at the
Community Center on Barton Road on Sunday, June 5, 1994.
She indicated that many events will happen during the
week of Grand Terrace Days, remarking that the
celebration will conclude with a 5K and 10K Run, a
parade, and a fair on Sunday, June 12. She added that T-
shirts and buttons are on sale at City Hall.
Gary Walker, 1395 Mohave Drive, Colton; speaking on
behalf of the Grand Terrace Chamber of Commerce, remarked
that the Chamber has been developing a business incubator
program. He commented that the Chamber is establishing
local work station sites so employees can work at the
incubator sites instead of commuting to the job
locations. He added that the Chamber is developing the
program in conjunction with the city's Planning
Department. He indicated that the Planning Department is
working to locate grant funds to help private investors
locate business work centers in the city. He stated that
the event schedule and the entry form for the 5K and 10K
run and the 1.5 mile walk will be placed in the upcoming
edition of the Chamber newsletter. He summarized the
Council Minutes - 04/28/94
Page 5
Councilmember Sinaley, announced that the Art Show,
sponsored by the Historical and Cultural Committee, will
be held on Sunday, May 1, 1994 from 1:00 p.m. to 4:00
p.m., indicating that the public is invited to attend.
CC-94-49 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER
BUCHANAN, CARRIED 5-0, to accept the Historical and
Cultural Committee Minutes of April 4, 1994.
5B. Council Reports
Mayor Matteson, read a letter aloud that the city
received from Lisa Taylor, manager of the Grand
Terrace Branch of the San Bernardino County
Library, which thanks the city for the city's 1993-
94 fiscal year grant to the Library, details how
the funds were used to benefit the community, and
requests a grant for the 1994-95 fiscal year. He
expressed support for the funding request.
Mayor Pro Tem Carlstrom, reported that the
construction at the intersection of Mt. Vernon and
Barton Road is still in progress.
Mayor Matteson, indicated concern regarding open
spaces in the roadway that can be potentially
dangerous to motorcyclists and bicyclists and
expressed overall dissatisfaction with the quality
of the construction work. He suggested that the
city refrain from making any more progress payments
to the contractor until the work is satisfactorily
completed.
Mayor Pro Tem Carlstrom, complimented the quality
of the storm drain construction that was completed
on Grand Terrace Road.
Councilmember Sinalev, announced that he attended
the groundbreaking ceremony for the Colton Tertiary
Wastewater Treatment Plant, explaining that the
sewer bills have increased to fund the construction
of the third stage of the sewage treatment plant.
He commented that the third stage treated water is
sifted through the soil and then pumped back out
before being discharged into the Santa Ana River.
He reported that he and Councilmember Buchanan
attended a meeting with Supervisor Riordan on
Friday, April 22, 1994. He related that he spoke
with Ms. Riordan regarding locating the fuel cell
project in Grand Terrace, stating that she
Council Minutes - 04/28/94
Page 7
tanks for fire suppression or sprinkler systems.
Indicating that the company has installed a main
water line across Barton Road at Honey Hill Drive
across to Grand Terrace Road, he stated that the
company installed a T-section of pipe so that a 6-
8" main can be extended down Barton Road to
Glendora. He indicated that the company routinely
flushes the system and declared that the company
recognizes the problem on Glendora and is acting to
improve the situation.
Mayor Matteson, inquired whether the water problem
is isolated in the Glendora area.
Gene McMeans, General Manager, Riverside Highland
Water Company; responded that the Glendora location
is a primary problem but indicated that there are
other areas with problems. He repeated that the
company flushes the system bi-monthly.
Mayor Pro Tem Carlstrom, indicated that he has
experienced similar problems with sand in his water
and questioned whether there is some type of filter
that can be attached to a 3/4" service.
Gene McMeans, General Manager, Riverside Highland
Water Company; replied that there are sand filters
used by landscapers that can be obtained from
various hardware stores. He indicated that the
filter is installed before the sprinkler
controllers to protect the sprinkler system. He
remarked that the company will go to homes to shut
off meters, if necessary, indicating that most
meters have ball -valves so that residents can shut
off their own service.
Councilmember Hilkev, questioned how the sand gets
into the water system.
Gene McMeans, General Manager, Riverside Highland
Water Company; explained that the sand comes from
the aquifer when water is pumped from the deep
water wells. He mentioned that one well with a
problem was taken out of service. He commented
that the company has done a main replacement in the
area of Glendora on both sides of the Miller
reservoir, relating that the Miller reservoir was
taken out of service and completely cleaned of sand
in February of 1994. He stressed that the company
Council Minutes - 04/28/94
Page 9
CC-94-50 MOTION BY COUNCILMEMBER HILKEY, SECOND BY COUNCILMEMBER
SINGLEY, CARRIED 5-0, to approve placing $33,000 of
fiscal year 1994-95 Community Development Block Grant
funds into contingency and limit funding of the Senior
Home Repair Program to $2,000.
ORDER OF ADJOURNMENT
Mayor Matteson adjourned the City Council Meeting at 7:10
p.m., until the next Regular CRA/City Council Meeting,
which is scheduled to be held on Thursday, May 12, 1994.
CITY CLERK of the City of Grand
Terrace
MAYOR of the City of Grand Terrace
Planning
Department
DATE: May 12, 1994
TO: City Council
FROM: Interim Community Development Director
SUBJECT: USED OIL RECYCLING BLOCK GRANT
RECOMMENDATION: Approve and Adopt Resolution authorizing application and
participation in Block Grant Program
DISCUSSION
Under the California Oil Recycling Enhancement Act, the City of Grand Terrace is eligible
for a 1993-1994 block grant of $5,808. This grant amount is established on a per capita
basis, and can be used by cities to either establish or promote local used oil recycling
programs.
Grand Terrace currently has two used oil recycling programs: a curbside pickup program
operated by BFI, and a drop-off center at Chief Auto Parts on Barton Road. Consequently,
we are proposing to apply the $5,808 in block grant funds to a public education program to
promote participation in the available used oil recycling programs. The program will consist
of four newsletters and will include approximately $2,600 to cover associated staff time.
(Reference Attachment A.)
This public information program is our best opportunity to obtain the grant funds.
Otherwise, we forfeit the $5,808 allocated to Grand Terrace. No City dollar contribution
will be required.
RECOMMENDATION
Staff recommends City Council approve and adopt the attached resolution (Attachment B)
to apply for and participate in the Used Oil Recycling Program Block Grant.
Respectfully submitted,
Z
Joann Lombardo
Interim Community Development Director
COUNCiLAGWA REY #3E
Attachments: A. Used Oil Recycling Block Grant Application
B. Resolution Authorizing Application and Participation in Program
22795 Barton Road • Grand Terrace, California 92324-5295 • (909) 824-6621
CALIFORNIA USED OIL RECYCLING BLOCK GRANT
City of Grand Terrace
Used Oil Recycling Public Information Program
Section B. LOCAL USED OIL COLLECTION PROGRAM REPORT
Background
4W Grand Terrace is a community of 13,552 persons and 4,775 dwelling units. Twenty-eight
percent of our dwelling units are multifamily, and approximately 35% of our population are
renters.'
In Spring of 1993, the City initiated a used oil curbside collection program through its
residential refuse company, BFI, located in Loma Linda, California. At that time, each
single family residence was sent a notice describing BFI's oil recycling program. However
since its initiation, only new single family homeowners have been notified of the program.
New renter households of single family residences have not been notified, and multifamily
residents continue to be excluded from the program.
To date, BFI has collected 2,464 gallons of oil. Additionally, Chief Auto Parts, a local auto
parts and supply retailer recently started a used oil drop-off program at its store, located on
4, Barton Road in Grand Terrace. No public notification has been distributed about this drop-
off program.
Through the Used Oil Recycling Public Information Program, we expect to notify
multifamily residents and new single family renters, as well as businesses and existing single
family residents, about the curbside pick-up and drop-off programs. Through this effort, we
anticipate increasing program participation by 30-50 %. Expanding recycling efforts is
consistent with the HHW Element of the San Bernardino County Integrated Waste
Management Plan.
Program Description and Goals
Goal of our Used Oil Recycling Public Information Program is to increase participation in
our locally available oil recycling programs by as much as 30-50%. We will distribute
quarterly newsletters to all businesses and single and multifamily residences within the City
of Grand Terrace. Focus of the newsletter will be on the used oil recovery programs.
Other available recycling programs may be mentioned as these become available, however
at least 50% of the material will be dedicated to our used oil recycling programs.
Department of Finance, Population and Housing Estimates, 1994.
1
LI
11
Task 4: Newsletter #3
4a. Prepare draft newsletter and finalize.
4b. Copy and distribute newsletter.
4c. Respond to hotline request as needed.
Budget: $1125
City Staff. Program manager and clerical
Staff Hours: 15
Accomplishment: Complete third newsletter
Task 5: Newsletter #4
5a. Prepare draft newsletter and finalize.
5b. Copy and distribute newsletter.
5c. Respond to hotline request as needed.
Budget: $1125
City Staff: Program manager and clerical
Staff Hours: 15
Accomplishment: Complete fourth newsletter
Task 6: Program Wrap-up
6a. Tabulate increase in used oil recovery.
6b. Plan for continuation of public education program.
Budget: $600
City Staff: Program manager and clerical
Staff Hours: 20
Accomplishment: Finalize program, prepare for continuation of program.
Prog am 1Imeline
The Program Timeline is presented on the attached Timeline form.
This program will be fully funded through the California Used Oil Recycling Block Grants.
3
WORK STATEMENT
1993/94 USED OIL RECYCLINLOCK GRANT / SECOND CYC
rIk
Grant Applicant CITY OF GRAND TERRACE Date
5/12/94
Task
No.
Description of Task
Budget
Fringe Benefits
@ %
Product or Results
Staff or
Contractor
Time
Required
1
PROGRAM START-UP
$ 883
ORGANIZE PROGRAM
STAFF
30 HOURS
2
NEWSLETTER # 1
950
NEWSLETTER #1
STAFF
10 HOURS
3
NEWSLETTER # 2
1,125
NEWSLETTER #2
STAFF
15 HOURS
4
NEWSLETTER # 3
1,125
NEWSLETTER #3
STAFF
15 HOURS
5
NEWSLETTER # 4
1,125
NEWSLETTER #4
STAFF
15 HOURS
6.
PROGRAM WRAPUP
600
TABULATE RESULTS;
STAFF
20 HOURS
PLAN FOR CONTINUATICN
(SEE DISCUSSION UNDER SECTION B OF THE LOCAL USEE
OIL COLLECTIO
PROGRAM REPORT - WOBK
STATEMENT)
ti
1993/94 USED OIL RECYCLING BLOCK GRANT / SECOND CYCLE
01
11
BUDGET SUMMARY FORM
Applicant: GRAND TERRACE Contact Name: THOMAS SCHWAB
s
Date: MAY 12, 1994 Phone Number: (909) 824-6621
TYPE OF EXPENSE
CIWMB GRANT FUNDS
TOTAL PERSONNEL EXPENSES
(Fringe Benefits @ _ 5 %) 105 EMPLOYEE HOURS
$2, 608
TOTAL USED OIL TRANSPORTATION/DISPOSAL EXPENSES
NOT APPLICABLE
(NA)
TOTAL CONTRACTOR/CONSULTANT EXPENSES
(except transportation/disposal costs)
NA
TOTAL CONSTRUCTION EXPENSES
NA
TOTAL EQUIPMENT PUCHASE/RENTALS
NA
TOTAL MATERIALS AND SUPPLIES
PRINTING AND DISTRIBUTION FOR FOUR NEWSLETTERS
$3 200
TOTAL PUBLIC EDUCATION/AWARENESS
$5, 808
TOTAL OTHER COSTS
NA
TOTAL BUDGET:
$5,808
APPROVED AND ADOPTED by the City Council of the City of Grand Terrace, State
of California, at a regular meeting held on the 12th day of May, 1994.
ATTEST:
City Clerk of the City
JW of Grand Terrace and of the
City Council thereof
Mayor of the City of
Grand Terrace and of the
City Council thereof
I, BRENDA STANDFMI , City Clerk of the City of Grand Terrace, hereby certify
that the foregoing Resolution was introduced and adopted at a regular meeting of the City
Council of the City of Grand Terrace held on the 12th day of May 1994, by the following
vote:
AYES:
NOES:
ABSENT:
ow ABSTAIN:
City Clerk
APPROVED AS TO FORM
John Harper, City Attorney
May 4, 1994
4
8TA" REPORT
C R A ITEM ( ) COUNCIL ITEM (X) MEETING DATE: Male 12, 14Q4
AGENDA ITEM NO.
SUBJECT T nrnT TRANSAARTATTAN WTTNn (T.'rl?) _ ARTTOT.W.. I' [ M12-['TTT
REIMBURSEMENT CLAIM
FUNDING REQUIRED
NO FUNDING REQUIRED .Y
Grand Terrace apportionment of Article 3 county wide curb -cut funds to be used
for handicap ramp projects is $14,395 through FY 94/95.
City is claiming reimbursement of $9,348.72 from SANBAG for expenditures
relating to sidewalk handicap ramps installed at the driveway entrances of
Terrace Hills Junior High School on Deberry Street.
Attached is a copy of the claim and resolution to be submitted to SANBAG.
Staff Recommends that Council:
1. ADOPT RESOLUTION 94- AUTHORIZING THE SUBMITTAL OF THE LTF, ARTICLE 3
CURB -CUT CLAIM.
2. AUTHORIZE THE FINANCE DIRECTOR TO EXECUTE LTF, ARTICLE 3 CLAIM
FORM DOCUMENTS.
=NCit. AGENDA rmu # 3 T
SAN BERNARDINO ASSOCIATED GOVERNMENTS
COUNTY TRANSPORTATION COMMISSION
CURB -CUT
TDA ARTICLE 3 CLAIM FORM
r
FISCAL YEAR: 1993-94 DATE:
MAY 3, 1994
CLAIMANT: PAYMENT RECIPIENT:
City of Grand Terrace City of Grand Terrace
COUNTY LTF: (Claimant)
SAN BERNARDINO 22795 Barton Road
PURPOSE: (Mailing Address)
CURB CUT REIMBURSEMENT Grand Terrace, CA 92324-5295
(City, State & Zip)
Bernard Simon. Finance Director
(Attention - Name & Title)
Bernard Simon. (909)824-6621
(Contact Person - Phone #)
DETAEL OF REQUESTED ALLOCATION: AMOUNT:
9,348.72
CONDITION OF APPROVAL:
Approval of this claim and payment by the
County Auditor to this claimant are subject
to monies being available, and to the
provision that such monies will be used
only in accordance with the allocation
instructions.
L77CCar.VLB
AUTHORIZING SIGNATURE:
(CLAIMANT'S CHIEF ADMINISTRATOR
OR FINANCIAL OFFICER
(Signature)
BERNARD SIMON, FINANCE DIRECTOR
(Print Name & Title)
RESOLUTION NO. 94-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF GRAND TERRACE, CALIFORNIA, AUTHORIZING
THE SUBMITTAL OF THE LOCAL TRANSPORTATION
FUND, ARTICLE 3 CURB -CUT CLAIM.
WHEREAS, the City of Grand Terrace has been apportioned $14,395 from San
Bernardino Associated Governments (SANBAG) through Fiscal Year 1994-95; and
WHEREAS, this amount is to be claimed for LTF Article 3 Curb -Cut Purposes;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Grand
Terrace that the City of Grand Terrace hereby claims $9,348.72 and forwards said claim, along
with a certified copy of this resolution, to San Bernardino Associates Governments (SANBAG)
for processing.
Adopted this 12th day of May, 1994.
ATTEST:
City Clerk of the City of
Grand Terrace and of the
City Council thereof.
Mayor of the City of Grand
Ten= and of the City
Council thereof.
1, BRENDA STANFILL, City Clerk of the City of Grand Terrace, California, do hereby
certify that the foregoing resolution was introduced and adopted at a regular meeting of the City
Council of the City of Grand - Terrace held on the 12th day of April, 1994 by the following vote:
AM:
NOES:
ABSENT:
ABSTAIN:
City Clerk
Approved as to form:
City Attorney
STAFF REPORT
DATE: May 6, 1994
CRA ITEM () COUNCIL ITEM (X) MEETING DATE: May 12, 1994
4W SUBJECT: REJECT LIABILITY CLAIM 94-01 (DE BENEDET)
4
The City of Grand Terrace has received a claim (GTLC-94-01) in the amount of $96.53. The
Claimant is stating that a window in his home was broken while the city was using weed
whackers to clean weeds from the strip of land behind his home above Observation Drive.
A copy of the claim is attached for your review.
REJECT CLAIM GTLC-94-01 AND AUTHORIZE THE CITY CLERK TO SEND A
STANDARD REJECTION LETTER TO THE CLAIMANT.
COUNCIL AGENDA ITEM #3G
Planning
Department
DATE: May 12, 1994
TO: City Council
FROM: Interim Community Development Director
SUBJECT: RTIP Projects 1996 - 2001
RECOMMENDATION: Establish priority projects for 1996 -2001 RTIP
In June of last year, the City passed a list of 16 capital improvement projects to be part of
the Regional Transportation Improvement Program (RTIP). Inclusion in the RTIP is the
first requirement to become eligible for State and Federal transportation improvement
funds. SANBAG and SCAG have adopted our list of 16 capital improvement projects as
part of the region -wide RTIP.
The RTIP will be updated in five-year cycles, with the next cycle being 1996-2001. During
the upcoming month, SANBAG will be requesting our input to the 1996 - 2001 RTIP.
Planning Department with input from Joe Kicak, our City Engineer, has reviewed our
existing list of capital improvement projects, and feels this list should by carried forward to
the 1996 -2001 planning period. Staff also has reviewed the priorities previously established
for these projects, and are suggesting some modifications based on anticipated project
readiness. Attachment A lists the 16 projects and recommendations for revised priorities.
Because of the heavy competition for funding, staff suggests future lobbying efforts with
SANBAG focus on the two top priority projects: the Barton Road/I-215 Bridge, and the
Barton Road and Michigan Street intersection.
COUN=AGWA f W# 8R
22795 Barton Road • Grand Terrace, California 92324-5295 • (909) 824-6621
]LTT T R
RTIP PRIORITIES
1996 to 2001
Grand Terrace CI$
Existing $000's
Priority
Revised Priority
Recommendations
Barton Rd/ 1 800 1
I-215 Bridge
Barton Rd/ 2 164 2
Michigan
Barton Rd/ 3 47 11
Mt. Vernon add lane
Towne & Country 4 187 13
Park/Ride
Park & Ride 4a 229 12
Barton/La Crosse
Widen, Realign 5a 448 4
Mt. Vernon/G.T. Rd.
Bike Path 5b 624 6
Mt. Vernon -
Barton to Main
Widen Mt. Vernon 5c 1,672 15
G.T. to City line
DATE: May 5, 1994
STAFF REPORT
CRA ITEM () COUNCIL ITEM (X) MEETING DATE. May 12, 1994
SUBJECT: TRANSFER EXCESS COMMUNITYDEVELOPMENT BLOC%GRANT
FUNDS FROM SENIOR CENTER EXPANSION PROJECTS (FY--1992-
93 & FY1993-94) INTO PARK PLAYGROUND SURFACING PROJECT
FUND.
FUNDING REQUIRED
NO FUNDING REQUIRED XXX
The County of San Bernardino Department of Economic and Community Development
has notified us that as of May 5, 1994, we have an excess balance of $51, 662.33 in our
Community Development Block Grant (CDBG) fund. These funds have been a carry-
over from our Senior Citizen Center projects of fiscal years 1992-93 and 1993-94.
We are in the process of replacing the playground equipment at Terrace Hills Park with
new ADA handicapped accessible equipment with CDBG funds from FY '93-94. We
would like to replace the existing wood chip playground surfacing with a new
rubberized playground surfacing system which would also meet the ADA handicapped
accessibility requirements. The preliminary cost estimate for this surfacing is
approximately $30, 000.
Therefore, we would like to transfer the excess balance of $51, 662.33 into a fund to
purchase the new park playground surfacing and any remaining balance will be put
into a contingency account to fund future CDBG projects.
STAFF RECON AIENDS THAT COUNCIL:
TRANSFER $51,662.33 FROM THE CDBG SENIOR CITIZEIV CENTER FUND
INTO AN ACCOUNT TO PURCHASE NEW ADA ACCESSIBLE PARK
PLAYGROUND SURFACING AT TERRACE HILLS PARR.
MA
COUNCIL AGENDA ITEM # S CS
CRA ()
DATE: May 5, 1994
COUNCIL ITEM (X) MEETING DATE: MAY 12, 1994
41W SUBJECT: Grand Terrace participation in the Summer Youth Employment Training
Program (SYETP)
FUNDING REQUIRED NO FUNDING REQUIRED xx
The City of Grand Terrace has received a grant in the amount of $50,000 from the County
of San Bernardino Jobs and Employment Service Department, to operate a Summer Youth
Employment Training Program. - - - - - - - - -
Nationally this program is the single largest employer of youth. It goal is to provide youth
with employable skills and good work attitudes. Basic objectives of SYETP are:
• To provide gainful summer employment to youth who are "most in need" between
the ages of 14 - 21 who qualify under Federal economic guidelines.
• To give these youth the opportunity to gain meaningful work experience and to
develop useful work behavior patterns and basic skills.
• To produce useful services and improvements for the people of our County.
• To assist youth that are "most in need" to explore vocational occupational career
fields.
• To encourage youth who are "most in need" to continue or return and complete their
education.
• To assist youth, who are assessed as deficient in reading and math, the opportunity
of improving these basic skills.
Please find attached SYETP agreement which contains the work and budget statement.
STAFF RECOMMENDS THAT COUNCIL:
Authorize participation in the San Bernardino County Summer Youth Employment
Training Program (SYETP), for the summer of 1994, and authorize the City Manager to
execute all required agreements and affidavits.
•rs:UA-hn Attachment
COUNCILAGENDA ITEM # 8 C.
County File Number.
JTPA Agreement No.:
A9429-41
COUNTY OF SAN BERNARDINO AGREEMENT
JOBS AND EMPLOYMENT SERVICES DEPARTMENT
AGREEMENT SIGNATURE SHEET
r r —
This Agreement is entered into by the County of San Bernardino, hereinafter referred to as the "Service
Delivery Area Grant Recipient" and CITY OF GRAND TERRACE
hereinafter referred to as the "Contractor." The purpose of this Agreement is to provide for the operation
of ogram(s) which provide training and/or employment and/or services for participants under the Job
Thing Partnership Act of 1982, Public Law 97-300, and any regulations and/or amendments promulgated
thereunder.
The Contractor agrees to abide by and adhere to all provisions of this Agreement as incorporated herein.
The Service Delivery Area Grant Recipient agrees to reimburse the Contractor in accordance with the terms
and conditions of this Agreement for allowable expenses incurred to the extent that such expenses are
described herein and are incurred within the period of this Agreement and are allowable under current
policies and regulations of the Act, the State of California and the Service Delivery Area Grant Recipient.
CONTRACT AMOUNT: $ 50, 000
PROJECT NAME: Summer Youth Employment Training Program (SYETP)
16 PERIOD OF AGREEMENT:
SDA: COUNTY OF SAN BERNARDINO
By:
Date:
Name: JON D. MIKEI.S
Title: Chairman of the Board of Supervisors
June 1, 1994 / September 30, 1994
Beginning Date Ending Date
CONTRACTOR APPROVED AS TO FORM:
By: By:
Date: Date:
Name: Name: SUSAN HOPKINS
Title: Title: Deputy County Counsel
Reviewed for Processing:
u.,•
—,-
Date:
Rev. 3194 Page -1-
H
AGREEMENT SUMMARY
FUNDED AGENCY SDA SERVICE AREAS
Name: City of Grand Terrace (represent areas where the services are provided)
Street: 22795 Barton Road ❑ A-1 West Valley r r"_
City/Zip Code: Grand Terrace, Ca. 92324 ® A-2 Central Valley & Mountain areas
Program Director: Thomas Schwab, City Manager ❑ A-3 East Valley and Low Desert areas
lne Number: (909) 824-6621 ❑ A-4 High -Desert areas
mr
Contact Person: Larry A. Mainez LENGTH OF FINANCIAL AGREEMENT
Phone Number: (909) 824-6621 (allowable period under which costs may be incurred)
From: June 1, 1994 To:September 30, 1994
Program Activity (check items that are applicable)
(Rev. 3/94)
❑ A - Assessment ❑ J - On -the -Job Training (OJT)
1N B - Work Exp/Remedial Ed (SYEP)_ ❑ K - Job Search/Iob Club. Workshop
❑ C - Customized/Industry Specific ❑ L - limited Internship (youth)
- Occupational/Skills Training ❑ M - Case Management (SDA)
❑ E - Education for Employment (youth) ❑ N - Needs -Based Payment
❑ F - Remedial/Basic Ed. Skills ❑ O - Job Specific Skills (Youth)
❑ G - Individual Skills Training ❑ P - Pre -employment Skills/Work
Maturity Skills (youth)
❑ H - Entry Emp. Exp. (Youth) ❑ Q - School -to -Work (youth)
❑ I - Intake/Eligtbility Determination ❑ R - Rapid Response Assistance
EDWAA
PLANNED PROGRAM DIMENSIONS
❑ S - Supportive Services
-0 T - Non -Traditional -F nploymegt
- Opportunities for Women
❑ U - Skill Upgrading/Retraining
❑ V - Voc. Exploration Skills
n W - Work Experience
❑ X - Basic Readjustment Serv.
(EDWAA)
IC] Y - Work Exp/Academic Enrichment
(SYEP)
❑Z
Slot Number
Adult
Youth
Total
Total Enrollments
NA
16
16
Terminations include:
• Entered Employment
NA
NA
NA
• Completed Training
- NA
14
14
• Not Completed Training
NA
2
2
Rev. 3/94 Page -3-
.. vG1��KNL UCJ�.ccir ilvi�
(Briefly describe the program to be provided, including a statement of work to be performed and
specific features of the program. Text must be specific, concise, and clear. Activities authorized
under SYETP shall be Work Experience, combined with Academic Enrichment and/or
Remedial/Basic Education Skills, and/or any other activities described in the Act, Part B, Summer
Youth Employment Training Program. Completion of an Objective Assessment and development
of an Individual Service Strategy (ISS) for participants must also be described).
'he City of Grand Terrace's Summer Youth Training Program is designed to train and employ 12 - 16
,articipants. Employment in this program helps eligible youth gain income and experiences This program serves
s the training ground to help participants develop job skills, while enjoying the benefits of remedial education
I needed. Gainful employment will be provided for youth most in -need between the ages of 14 and 21. All
iarticipants will be evaluated and ranked to determine the service levels for. 1) reading and mathematical
emit 2) "high risk" participants, such as AFDC recipients, teen parents, special education students, etc.
planning advocate with experience in neighborhood revitalization which includes empowering youth to make
hange has been selected to serve as the Program Coordinator. A part-time California-credentialed Remedial
Ieacher will also be retained to assist the Program Coordinator.
)biective Assessment: In this process, various assessment methods will be utilized to determine participants
eeds and the development of the service strategy plan. These methods include, but are not limited to, CASAS,
;OPS, ASVAB, and, with parental permission, school records. In the case of special education students, a copy
f the participants' IEP would be beneficial. Assessment will occur after certified eligibility, and prior to
election, ranking and employment. _
ndividual Service Strategy(or EDP An Individual Service Strategy will be developed for each participant. The
Yr�participant will be included in the development of the ISS Plan. The Plan will address the sequence of
for participants, appropriate achievement of various objectives, supportive service needs, and referral
other programs, if necessary.
'articipants will receive the wage of $4.50 per hour. They will be paid for the actual hours in training, including
me in work experience and remediation/academic enrichment. Only those participants requiring remedial
mining will participate in the instructional portion.
:ap sessions will include ten (10) sessions with career development specialist, visits to other worksites, and group
iscussions regarding work experience. Peer and on -going counseling will augment a continuous assessment of
ie participants. A post-test of remedial training, measuring progress in training, will be given to participants
rior to completion of training. A copy of pre -assessment and post-test are maintained on file.
lirough proper supervision at the worksites, an additional goal is to develop useful work/behavior traits.
articipants will be trained and employed in a variety of occupations; i.e., clerical, recreation, library, teacher
ide, child care services, crime prevention, code enforcement, and building and safety.
_ ab training will be conducted by worksite supervisors and the Program Coordinator. Work Experience credit
sill be available through Colton High School and continuous/concurrent training will be utilized with the support
f the Jobs and Employment Services Department.
.cademic Enrichment will be afforded the youth through various activities such as seminars, group discussions,
x1ures, and field trips to various academic and industrial sites in the area. Academic Enrichment that also
evolves Remedial Training will consist of 50 or more hours.
Rev. 3/94 -
Page -s- A
II. ESSENTIAL PROGRAM ELEMENTS
Describe the method of accomplishment of each area listed below. If another agency is directly
involved in the process, describe the extent of involvement.
OUTREACH/RECRUITMENT: (Note: In -school, Out -of -School, Private School Students
and all Eligible Youth can be served); describe:
Outreach recruitment will be through newspaper advertisement and local
School District. The program will provide job experience fbc-'participants
between ages of 14 and 21 during the summer months.
2. OBJECTIVE ASSESSMENT: (Each participant must be provided with an objective
assessment of his/her basic skills and supportive service needs. This may include review of
academic, occupational skills, prior work experience, employability, interests and aptitudes);
describe:
Participants will be tested/evaluated to determine each individual needs
for reading and mathematical remediation. Participants with special needs
will be assessed for job training and career goals.
3. INDIVIDUAL SERVICE STRATEGY. (formerly EDP; individual plan which shall include
to an employment goal, appropriate achievement objectives, and appropriate sequence of
services for participant); describe:
Utilization of various assessment methods shall determine individual
participant's needs. School test scores/records, with parental permission,
will be useful in obtaining employment goals. The Individual Service
Strategy will be performed and monitored by the Program Coordinator, and is
cognizant that this strategy is an important part of the overall assessment
of eligible participants.
4. INTAKE PROCESS: Intake eligibility will be performed by the Contractor. The Contractor
makes preliminary determination of eligibility, initiates and prepares all required 1VHS forms,
JTPA Registration, Enrollment (Ef Form), Completion/Termination Forni (E2). The
SDA/Intake personnel shall execute/sign the enrollment forms (EI).
5. ORIENTATION: Participants and Worksite Supervisors will be given orientation in regard
to program goals, work assignment and schedule, labor laws, attendance, accident report, civil
rights, health and safety, cause for termination, etc. Participant and Supervisor handbooks
or any similar materials will be distributed to all persons involved, using the SDAs sample
guide. -
NOTE: A recent assessment and ISS conducted by other non-JTPA agencies (JOBS, regular high
school academic program, etc.) which is completed within one (1) year of application for services,
may be used to comply with requirements described in Paragraph 2 and 3 above.
Rev. ;i/% Page -7.
no
2. WORKERS' COMPENSATION INSURANCE: (In accordance with §143 (a) (3) of the Act
on Labor Standards, the Workers' Compensation Insurance coverage must be made available
with respect to injuries suffered by participants. Describe the insurance provided or the
method used to assure compliance with regulations).
Workers' Compensation Insurance coverage is provided for participant, using funds
allocated for this SYETP Contract. Certificate of W. C. Insurance is on file at the
Contractor's office, with a copy sent to the Department, for files.
rt
3. PROGRAM MANAGEMENT. (systems designed for apprising program management of
both programmatic and fiscal performance on a regular basis. Indicate the type and
frequency of reports, meetings, conferences, or other methods in program management);
describe:
The Program Coordinator, City Manager and Finance Director are all involved
in and responsible for fiscal management of this program. Reports and meetings
assist to monitor the fiscal performance of this program.
4. ACCOUNTING and INTERNAL CONTROLS: (systems that may include Accounting
Principles and Practices, Maintenance of Records, Transactions/Financial Reports, Claims for
Reimbursement, Internal Control structure to safeguard against fraud, loss, and misuse of
funds); describe:
Proper accounting controls will be implemented to ensure the accountability of all
funds received and expended or disbursed under this Contract. Records supporting
financial transactions are maintained in file.
Request for Reimbursement will be prepared and submitted before the f if tl< 5 th)
day of each month to claim the actual expenditures incurred for the previous month.
Internal control structure to prevent fraud, misuse, and loss will be implemented.
5. WORKSTTE AGREEMENT: (For Work Experience training, a Worksite Agreement must
be developed and signed by the Contractor and the Worksite Operator); describe:
The Contractor is responsible to conduct pre -monitoring and evaluation of worksites,
based on the nature of the training provided and the career interests of the
participants. The Department reserves the right to reject/withdraw any worksite if it
does not meet qualifications for worksite selection.
Worksite Agreement between both parties will be placed on file, with a copy
forwarded to the worksite and to the Department, along with the participant's
enrollment for -ins and eligibility documentation.
Rev. 3/94 Page -9-
IV. ADDITIONAL STIPULATIONS:
1. Continued funding or modification of this Contract to increase funds will be contingent upon
the availability of funds. Also, the County makes no commitment to fund this project beyond
the terms of this Agreement.
2. The County may unilaterally suspend and/or terminate this Agreement and/or reduce the
budget upon written notice at such time and to such extent as funds are reduced/suspended
or not made available to the County by the U.S. Department of Labor or therC#iii'ornia State
JTPD. In the event of such reduction, suspension or termination, the Contractor will be paid,
up to the date of such action, for any amount which is properly incurred by the Contractor
as a result of the performance under this Agreement.
4W 3. The Contractor shall not incur expenditures prior to the commencement date, and after the
termination of this Contract. In addition, at the expiration of this Agreement, or upon
termination prior to the expiration, funds not obligated or expended shall revert to the
County.
4. The Contractor assures and assumes full responsibility under the Act, in compliance with
safeguards against fraud and abuse as set forth in the Act, and pursuant to Department's
Policy of July 1, 1990 (Rev. 1) regarding Report of Fraud and Abuse.
5. No purchase of equipment is authorized under this Contract due to a limited duration of the
program; however, rent or lease of equipment for use to support this training may be
authorized
6. The Contractor shall operate a County of San Bernardino JTPA Program in accordance with
the Contract policy as approved by the Private Industry Council and the San Bernardino
County Board of Supervisors; and as set forth in the County's Grant Application, which is
incorporated herein by this reference.
7. The Contractor shall comply with all provisions contained in Attachment 4 of the Contract
herein referred to as the JTPA General Provisions.
8. The Contractor shall be paid, on a cost -reimbursement basis, for allowable expenses under
the terms and conditions of this Agreement. The Contractor shall invoice the County on the
fifth(5nh) working day of each month for expenditures actually incurred during the
previous month.
Additionally, the Contractor must report and submit all final claims for payment within the
final closeout of Contract, which is due thirty (30) days after contract termination.
9. The Contractor shall be responsible for any funds expended on participants who were found
ineligible for JTPA services, or found in violation of rules, regulations, JTPA grant or
contract.
Also, any disbursements made under this Agreement are determined to be a disallowed cost
through monitoring, audit, investigation, or review of records, reimbursement of said amounts
will be made within forty-five (45) days after notification. If said reimbursement is not made
within the stated time, the County may withhold said amount from non -Federal funds that
may be due or become due the Contractor.
Rev. 3/94 Page -11-
16. The Contractor shall provide the County (on form provided) a certification stating that the
organization and its principals are not debarred or suspended from doing business with
governmental agencies, pursuant to Executive Order 12549.
17. The Contractor shall provide the County (on form provided) a certification stating that their
organization and its principals shall not use funds provided by this Agreement in any lobbying
activities, and/or agree to submit Standard Form LLL "Disclosure Form to Report Lobbying"
if any funds other than Federal funds have been paid or will be paid for su6hra6tivities.
18. The Contractor shall assure and shall provide the County (on form provided) a certification
stating that it will maintain a drug -free workplace pursuant to the Drug -Free Workplace Act
of 1988.
40
19. Therefore, prior to the execution of this Agreement, the Contractor shall submit to the
Department, the following documents:
• Copy of Internal Complaint and Grievance Procedures
• Copy of Affirmative Action Policy and Non -Discrimination Policy
• Copy of Comprehensive General and Auto Liability Insurance
• Copy of Workers' Compensation Insurance
• Certification regarding Compliance with the Single Audit Act of 1984
• Certification regarding Disclosure of Lobbying Activities
• Certification regarding Debarment, Suspension, Exclusion
• Certification regarding Drug -Free Workplace Requirements
20. Program Income: Program income is defined as income received by the Contractor directly
generated by a grant or subgrant supported activities, or earned only as a result of the grant
to or subgrant.
Such income includes income from fees for services performed and from conferences, from
the use or rental of real or personal property acquired with grant/subgrant funds, from sale
of property or sale of commodities, or items fabricated under a grant/subgrant, from revenues
earned by governmental/public or private non-profit agency in excess of the actual costs
incurred in providing the services and from interest earned on advance of grant/subgrant
funds, etc.
The Contractor may retain any program income earned only if such income is added to the
funds committed to the JTPA grant and used for JTPA purposes, and under the terms and
conditions applicable to the use of the grant.
The Contractors receiving funds under JTPA shall maintain records sufficient to determine
the amount of income received, and the purpose for which such income is expended. For
more details, the Contractor should consult the Department for other requirements involving
"Program Income and Interest Earned" which are not described in this paragraph.
Rev. 3/'94 Page -13-
SECTION B - STAFF COSTS
Position Title of Staff
Salary/Wk
of
Time
No.
Wks.
Admin.
Remedial/
Academic
Enrichment
Trng.Rel,,
Supp.Svc.
TOTAL
* Project Director(City Manager)
(4,530)
(4,530)
Program Coordinator
640
100
16
—
2,560
7,680
10,240
Remedial Teacher
550
100
12
—
3,300
3,300
6,600
Note: The law requires a separate tracking of funds and commingling of funds will not take place. For staff salaries and other
expenses that are supported by more than one project fund Contractor must develop a Cost Allocation Plan for those charges, keep it
on file, and make it available at all times for audit and monitoring.
Approval of Indirect Cost Rates Operators who wish to apply the Indirect Cost Policy must submit to the SDA the Indirect Cost Rate
approved by their cognizant Agency. Operators who do not have an approved Indirect Cost Rate, but wish to establish and apply the
Cost Policy. should submit the request to the SDA for approval. (References: DOL's ITIN 39-85 of 3/3/86 and Directive 84-
SUBTOTAL: STAFF SALARIES
5,860
10,980
16, 840
Employer's Cost of Staff Benefits
Benefits escnbe Type of Benefits)Rat%bSalaries
448
840
1,288
.FICA/MC
7.65
16,840
SUI
3.3
16,840
194
362
556
SUBTOTAL: STAFF BENEFITS
642
1202
1,844
TOTAL STAFF COSTS (Section B)
6,502
12,182
18,684
* In —kind Contribution
Rev. 3/94 Page -15-
Attachment #1
Occupational Title Summary
Contractor:
Agreement Number: A9429-41
City of Grand Terrace
Number
JTPA Wage
Duration of
Occupational Title
of Jobs
Rate
Employment
A
B
C
D '
Clerical Aide
1
4.50
10 weeks
Maint. /Custodial
de
1
4.50
Is
Library Aide
2
4.50
if
Child Care Aide
5
4.50
It
Building and Safety
1
4.50
Is
City Clerk
1
4.50
it
Crime Prevention
1
4.50
TOTAL:
12
Spence Program
only. List
all occupational
This form should be completed
for Work
titles in Column I and
com lete Columns
B throud
D.
Rev. 3/% Page -17-
Attachment #3
Program Worksite Location
Contractor:
Agreement No.: A9429-41
City of Grand Terrace
Street Address (do NOT use Post Office Box) and
Worksite
Phone Number
City of Grand Terrace
22795 Barton Road r
Grand Terrace, Ca. 92324 t
Building and Safety
Crime Prevention
City Clerk's Department
Maintenance Department
City of Grand Terrace
22400 Barton Road
Grand Terrace, Ca. 92324
Child Care Center
County of San Bernardino
22795 Barton Road
Grand Terrace, Ca. 92324
Branch Library
This form should be completed for Work Experience Program only. List all worksites to be utilized' for this
training program.
Rev. 3/94 Page -19-
TITLE IIB SYETP
GENERAL PROVISIONS
Attachment #4
1. Amendment to Agreement
This Agreement is subject to amendment, as necessary, in accordance with any future Federal or State
legislation, authorization for program activities, JTPA regulations or policy. Either party may request an
amendment or modification to this Agreement. Amendment must be in writing and properly executed.
The Contractor assumes control and responsibility for all fiscal, financial, and programmatic matters. No
request for agreement modifications will be honored by the County, if such request represents expenses
Aw or obligations incurred prior to the Contractor receiving written approval from the County.
2. Auditing and Monitoring
A. The Contractor shall establish such internal fiscal controls and fund accounting procedures as
required by JTPA and State and Federal or local regulations or as may be deemed necessary to
assure the proper disbursement of, and accounting for, funds paid to the Contractor under the Job
Training Partnership Act.
B. The County, the U.S. Department of Labor, the Office of the Inspector General, and the State of
California, shall have the right to monitor, and/or evaluate all conditions and activities in the
Agreement and to investigate and audit all records, books, papers, or documents related to the
conduct of programs funded by the County.- _
C. The Contractor shall maintain and make available to the auditors/monitors adequate records,
cooperate with all auditors/monitors, comply with all Federal regulations, State, and local laws that
are cited in JTPA laws as they related to the utilization of funds or operation of programs.
D. The County will be notified by the auditors/monitors performing audits of any incidents of fraud,
misuse of funds, abuse, or other criminal activity in relation to this Agreement, the Act, or
Regulations.
E. The Contractor agrees to retain all records pertaining to all grants and agreements under the JTPA
for a period of three (3) years from the date of obligation of funds. If at the end of three (3)
years, there is an on -going litigation or an audit involving those records, the Contractor shall retain
the records until the resolution of such litigation or audit is completed.
F. Audit Requirements
The -Contractor shall be responsible for arranging and procuring an audit under the provisions of
OMB Circulars A-128 or A 133 (or any other OMB circular that becomes legislation) in accordance
with the Single Audit Act of 1984.
OMB Circular A 128 refers to "Audit Requirements of State and Local Governments," Circular
A 133 establishes "Audit Requirement for Higher Education and other Non -Profit Organizations,"
and §164 of the Act establishes the review of fiscal control and fund accounting procedures. -
While the OMB Circular A-128 and A-133, in general, do not apply to the commercial or private -
for -profit agencies, or no specific requirement to conduct audit of private -for -profit agencies exist,
the Single Audit Act does require the local governments to determine 'whether the
Rev. 3/94 Page -20-
N. Single Audit Act of 1984
O. Immigration Reform and Control Act of 1986 (where applicable)
P. Occupational Safety and Health Act of 1970 (standard on health and safety)
Q. Executive Order 12549 (Debarment, Suspension, and Exclusion)
R. Child Labor Laws in California, Child Labor Standard Act and Family and Medical Leave Act of
1993 (where applicable). rr ---
S. Drug -Free Workplace Act of 1988
T. Disclosure of Lobbying Activities
4. Non -Discrimination and Affirmative Action Compliance
No individual shall be excluded from participation in, denied the benefits of, subjected to discrimination
under, or denied employment in the administration of, or in connection with any such program because
of race, color, religion, sex, national origin, age, disability, or political affiliation or belief. Such action shall
include, but not be limited to, the following. employment, promotion, demotion, transfer, recruitment,
advertising, layoff or termination, rates of pay or other forms of compensation and selection of training.
The Contractor also agrees to comply with the provisions of the Affirmative Action Compliance Program
of the County of San Bernardino and rules and regulations adopted pursuant thereto: Executive Orders
11246, 11375, 11625, 12138, 12432, 12250, Title VII of the Civil Rights Act of 1964, the California Fair
Employment Practice Act, California Public Contracts Code 2000 and the San Bernardino County Minority
and Women Business Enterprise (M/WBE) Policy 11-15, and other applicable Federal, State and County
laws, regulations and policies relating to equal employment and contracting opportunities, including laws
and regulations hereafter enacted. Information on these rules and regulations may be obtained from the
CONTRACT COMPLIANCE OFFICER of the County of San Bernardino at (909) 387-5544.
The County of San Bernardino has a goal of 15% Minority Business Enterprise (MBE) and 5% Women
Business Enterprise (WBE) participation for all contracts and subcontracts.
S. General Program Requirements
A. The Contractor shall provide employment/training opportunities to those who can benefit from, and
who are "most in need" of, such opportunities and shall make efforts to provide equitable services
among substantial segments of the eligible population.
B. No person or organization may charge an individual a fee for the placement or referral of such
individual in or to a training program under the Act.
C. No funds may be provided under this Agreement for any subsidized employment with any private -
for -profit employer, unless the person employed is a youth, 16 to 21 years of age, who is
economically disadvantaged and the employment is provided in accordance with §264 (C) (1),
Subparagraphs (F) and (H) of the Act.
D. No funds under the Act shall be used for Employment Generating, Economic Development
activities, investment in revolving loan funds, capitalization of businesses, investment in contract
bidding resources centers and similar activities. Additionally, no funds under Title II and Title III
of the Act, shall be used for foreign travel.
Rev. 3/94 Page -22-
Contractor, the County and the Private Industry Council, under the terms of which the County, its
officers, agents, and employees; and the PIC, its officers, agents, and employees are protected from,
and insured against, any loss, liability, claim, or damage arising out of, or resulting from, activities
of the Contractor, its officers, agents, or employees in connection with the Contractor's
performance of this contract.
The limits of liability of such policy or policies of liability insurance shall be not less than five
hundred thousand dollars ($500.000) combined single limit for bodily injury and property damage.
The County and the PIC shall be named as additional named insured. Within ten (10) days after
execution of this contract by the County, the Contractor shall deliver to the Jolls and Employment
Services Department of the County, a certificate or certificates of insurance pursuant to this
Agreement. The certificate of insurance shall include evidence of the required additional insured
endorsements and shall provide that the policy or policies may not be cancelled or terminated,
4 except upon delivery of thirty (30) days' prior written notice to the County and to the PIC.
The Contractor may satisfy the insurance requirements set forth herein by showing that it is a
member of a joint powers entity created pursuant to California Government Cade §6500, et seq.,
which provides insurance or self-insurance to Contractor for the risks and to the entities set forth
herein for which Contractor has agreed to provide insurance.
The Contractor shall require the carrier(s) of the insurance coverage(s) to waive all rights of
subrogation against the County, the Department and the Private Industry Council.
The above insurance requirements are subject to periodic review by the County. The County is
authorized, but not required, to reduce or waive any of the above insurance requirements whenever
the County determines that any of the above insurance is not available, is unreasonably priced, or
is 'not needed to protect the interests of the County. In addition, if the County determines that
heretofore unreasonably priced or available, the County is authorized, but not required, to change
the above insurance requirements to require additional types of insurance coverage or higher
coverage limits, provided that any such change is reasonable in light of past claims against the
County, inflation, or any other item reasonably related to the County's risk.
Any such reduction or waiver for less than the entire term of the contract (including any option
periods) must be in writing and signed by the County to be effective.
Any such reduction or waiver for the entire term of the contract (including any option periods) and
any change requiring additional types of insurance coverage or higher coverage limits must be made
by amendment to this contract. The Contractor agrees to execute any such amendment within
thirty (30) days of receipt.
8. Labor Standards
A. The Contractor shall comply with the Davis -Bacon Act, the Fair Labor Standard Act, the Labor
Code of California, the Child Labor Laws in California, the Child Labor Standard Act, and all other
applicable statutes, ordinances, and regulations with respect to employment, wages, hours of labor,
and industrial safety.
B. Conditions of employment or training shall be appropriate and reasonable in light of such factors
as the type of work, geographical region, and proficiency of the participant.
C. Health and safety standards established under State, Federal, and local law, otherwise applicable
to working conditions of employees, shall be equally applicable to working conditions of
participants. With respect to any participant in a program conducted under this Agreement who
Rev. 3/94 Page -24-
12. Permits and Licenses
The Contractor shall obtain all permits and licenses necessary to the performance of this Agreement. The
Contractor shall pay all normal fees for permits, licenses, inspections, or any other certification or service
required in the performance of this Agreement. The County is not permitted to waive any fees for services,
except as otherwise required by laws.
13. Prohibition of Activities
rr - A. The Contractor will assure that no funds under this Contract shall be used to assist, promote, or
deter union organizing activities.
B. None of the funds, materials, property, services, and participants shall be used for, or employed on,
the construction, operation, or maintenance of any facility as is used or to be used for sectarian
instruction or as a place for religious worship.
C. No funds provided under this Act shall be used or proposed for use to encourage or induce the
relocation of an establishment or part thereof that results in a loss of employment for any employee
of such establishment at the original location.
D. None of the funds, materials, property, or services provided directly or indirectly under this
Agreement shall be used for, or to promote any partisan or non -partisan political activity, or to
support or defeat any pending legislation or administrative legislation.
14. Prohibition of Legal Proceedings/Legal Dispute
- t
The Contractor is prohibited from using funds under this Agreement for the purpose of instituting legal
proceedings or legal dispute against the County or its official representatives.
SO Press Releases/Published Announcements
In all communications with the press, television, radio, or any other means of communicating with the
general community regarding any items which are related to the program funded by this Agreement, the
Contractor shall make specific reference to the County as the contracting agency, and the Private Industry
Council (PIC) as the co-sponsor of the program under the Job Training Partnership Act, and that the
Contractor is an Equal Employment Opportunity Employer. The Contractor is also requested to
coordinate press releases with the County media/public relations for maximum impact.
16. Standard of Conduct
The Contractor hereby assures that, in administering this Agreement, it will comply with the Standard of
Conduct set out herein, for maintaining the integrity of the project and avoiding any conflict of interest,
nepotism, and any situation which may give rise to a suggestion that any decision was influenced by
prejudice, bias, special interest, or personal gain.
A. Conflict of Interest
The Contractor assures that none of its directors, officers, employees, or agents shall participate
in selecting, or administering any subcontract supported (in whole or in part) by Federal funds
where such person is a director, officer, employee, or agent of the subcontractor, or where such
person knows or should have known that:
Rev. 3/94
Page -26-
B. Nepotism
1. No relative by blood, adoption, or marriage of any executive or employee of the Contractor
will receive any favorable treatment for enrollment in services provided by, or employment
with, the Contractor.
2. Executives and employees of the Contractor will be particularly aware of the varying degrees
of influence that can be exerted by personal friends and associates and, in administering the
Agreement, will exercise due diligence to avoid situations which m4y--give rise to an
assertion that favorable treatment is being granted to friends and associates.
3. The Contractor may not hire a person in an Administrative capacity, staff position, or Work
Experience/On-the-Job training position with funds provided by this Agreement if a member
4, of that person's immediate family is engaged in an Administrative capacity for the
Contractor.
NOTE: A person in Administrative capacity is a person who either has an overall
administrative responsibility for a program, or has responsibility for the
administration, direction, hiring, or fiscal responsibility of the Contractor's
program.
C. This Agreement constitutes the entire understanding and complete Agreement between the two
parties. This Agreement is not intended to, and shall not be to create the relationship of agent,
officer, employee, partnership, joint venture, or association between the County and the Contractor.
17. Certification Regarding Lobbying Activities
The Contractor certifies, to the best of his knowledge and belief, that:
No Federally -appropriated funds have been paid, or will be paid, by or on behalf of the Contractor to any
person, including a member of Congress, his/her officers, employees, agencies for influencing in connection
with the award of any Federal contract, grant, loan, agreement, and the extension, continuation, renewal,
amendment of such contract, grant, loan or agreement.
If any funds, other than Federal funds, have been paid or will be paid to any person, including a member
of Congress, his/her officers, employees, agencies for influencing in connection with Federal contract, grant,
loan or agreement, the Contractor shall agree to complete and submit Standard Form - LLL - "Disclosure
Form to Report Lobbying" in accordance with its instructions.
The Contractor shall require that the language of this certification be included in the award documents for
all subawards at all tiers (including subcontracts, subgrants, loans, and agreements), and that all
Subcontractors shall certify and disclose accordingly.
18. Request for Waivers
Waivers of any provisions of this Agreement must be in writing, and signed by the appropriate authorities
of the County, and no waiver by the County or breach of any provision of these terms and conditions shall
be deemed, for any purpose, to be a waiver or a breach of any other provision hereof, or to be a continuing
or subsequent waiver or breach of the same provision.
Rev. 3/94 Page -28-
All organizations must complete the following Affidavit as to Non -Discrimination and
Equal Employment Opportunities.
The undersigned representatives do hereby certify that, consistent with the regulations
issued pursuant to the Job Training Partnership Act, the applicant or contractor does and
will continue to comply with Title VI of the Civil Rights Act of 1964 adar all other
applicable Federal, State, and local statutes in regard to non-discrimination.
The undersigned further recognizes that the County of San Bernardino and the Private
Industry Council may not contract with any organization which is not in compliance with
these assurances. No person shall, on the grounds of race, national origin, color, handicap,
sex, religion, age, or political affiliations, be excluded from participation in, denied the
benefits of, or otherwise subjected to discrimination under any program or activity funded,
in whole or in part, with funds made available under the Job Training Partnership Act.
Organization:
City of Grand Terrace
Address: 22795 Barton Road, Grand Terrace, Ca. 92324
Official's Signature & Title:
Date:
CERTIFICATION REGARDING DEBARMENT, SUSPENSION
INELIGIBILITY AND VOLUNTARY EXCLUSION
LOWER TIER -COVERED TRANSACTIONS
This certification is required by the regulations implementing Executive Order 12549, Debarment
and Suspension, 29 CFR Part 98, §98.510, Participant's Responsibilities. The regutaVons were
published as Part VII of the May 26, 1988 Federal Register (Pages 19160 - 19211).
BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS FOR CERTIFICATION
[1] The prospective recipient of Federal assistance funds certifies, by submission of this
proposal, that neither it nor its principals are presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation in this transaction
by any Federal department or agency.
(2] Where the prospective recipient of Federal assistance funds is unable to certify to any
statements in this certification, such prospective participant shall attach an explanation to
this proposal.
Thomas Schwab, City Manager
Name and title ot AuthorizedRepresentative
Signature Date
City of Grand Terrace,
Name ot Organization
22795 Barton Road, Grand Terrace, Ca. 92324
Address City/State Zip Code
CERTIFICATION REGARDING LOBBYING
CERTIFICATION FOR CONTRACTS, GRANTS, LOANS AND COOPERATIVE
AGREEMENTS
The undersigned certifies, to the best of his/her knowledge and belief, that:
[11 No Federal appropriated funds have been paid or will be paid, by or on behalf of,
the undersigned to any person for influencing or attempting to influence an officer
or employee of an agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with the awarding
of any Federal contract, the making of any Federal grant, the making of any Federal
loan, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any Federal contract, grant,
loan, or cooperative agreement.
[21 If any funds other than Federally -appropriated funds have been paid or will be paid
to any person for influencing or attempting to influence an officer or employee of
Congress, or an employee of a Member of Congress in connection with this Federal
contract, grant, loan, or cooperative agreement, the undersigned shall complete and
submit Standard Form - LLL, "Disclosure Form to Report Lobbying," in accordance
with its instructions.
[31 The undersigned shall require that the language of this certification be included in
the award documents for all subawards at all tiers (including subcontracts, subgrants
and contracts under grants, loans and cooperative agreements) and that all
subrecipients shall certify and disclose accordingly.
This certification is a material, representation of fact upon which reliance was placed when
this transaction was made or entered into. Submission of this certification is a prerequisite
for making or entering into this transaction imposed by §1352, Title 31, U.S. Code. Any
person who fails to file the required certification shall be subject to a civil penalty of not
less than $10,000 and not more than $100,000 for each such failure.
City of Grand Terrace f
ran ontractor Organization
Thomas Schwab City Manager
Name an it e ot AuthorizedSignatory
Signature Date
SOUTHERN CALIFORNIA JOINT POWERS INSURANCE AUTHORITY
4952 La Palma Avenue, La Palma, California 90623
IN ACCORDANCE WITH THE PROVISIONS OF ARTICLE 2 OF THE AGREEMENT
CREATING SOUTHERN CALIFORNIA JOINT POWERS INSURANCE AUTHORITY
(SCJPIA), THE EXECUTIVE COMMITTEE HAS DESIGNATED A JOINT LIABILITY
PROTECTION PROGRAM FOR THE FISCAL YEAR,
JULY 1,1993 through TUNE 30,1994
«««o»»»>
(OT7 001� C�iG7Clln7D T90064 91�
INCLUDING ITS CITY COUNCIL, ALONG WITH ALL ITS COMMISSIONS, AGENCIES,
- AND EMPLOYEES THEREOF, IS PROTECTED IN ACCORDANCE WITH THE
TERMS AND PROVISIONS OF THE SCJPIA JOINT LIABILITY - PROTECTION
PROGRAM.
SCJPIA WILL INVESTIGATE, DEFEND AND/OR PAY ALL CLAIMS AND JUDGMENTS
WHICH COME WITHIN THE PROGRAM AS SET OUT MORE FULLY IN THE
4W MEMORANDUM OF JOINT LIABILITY PROTECTION PROGRAM UP TO; BUT NOT
EXCEEDING,
THE AUTHORITY SHALL HAVE NO RIGHT, DUTY OR OBLIGATION TO DEFEND
CLAIMS WHICH ARE NOT WITHIN THE SCOPE OF THE PROGRAM AS DEFINED IN
THE SAID MEMORANDUM.
SOUTHERN CALIFORNIA JOINT POWERS INSURANCE AUTHORITY
_�Kwol_ Vu. ))&'1 0 .-
LARRY 4rAN NO
PRESIDr=NT
EFFECTIVE: JULY 1, 1993