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08/11/199422795 Barton Road Grand Terrace California 92313-5295 Civic Center (909) 824-6621 Fax (909) 783-7629 Fax (909) 783-2600 Byron R. Matteson Mayor Gene Carlstrom Mayor Pro Tempore Herman Hilkey Jim Singley Dan Buchanan Council Members Thomas J. Schwab City Manager FILE COPY August 11, 1994 CITY OF GRAND TERRACE Regular Meetings 2nd and 4th Thursday - 6:00 p.m. Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92313-5295 CITY OF GRAND TERRACE REGULAR COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS GRAND TERRACE CIVIC CENTER 22795 Barton Road August 11, 1994 6:00 P.M. * Call to Order - tar Invocation - Pastor Salim Elias, Azure Hills Seventh-Day Adventist Church * Pledge of Allegiance - * Roll Call - CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approval of 07/14/94 Minutes 2. Approval of Check Register Nos. CRA072894 and CRA081194 3. Year-end Budget Adjustments ADJOURN COMMUNITY REDEVELOPMENT AGENCY 1. Items to Delete 2. SPECIAL PRESENTATIONS A. Recycling Family of the Month - June 1994 B. Proclamation - Howard Panek C. Certificate of Commendation - Joe Forester 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine & non- controversial. They will be acted upon by the Council at one time with- out discussion. Any Councilmember, Staff Member, or Citizen may request removal of an item from the Consent Calendar for discussion. STAFF COUNCIL RECOMMENDATIONS I ACTION Approve Approve Approve 9 COUNCIL AGENDA 08/11/94 - Page 3 of 3 B. Revised Crime Prevention Com- mittee Objectives C. Discuss and Adopt Policy Para- meters to Determine Eligibility for Potential Homebuyers in our Purchase Rehabilitation Program CLOSED SESSION None V,_/ • 1rJ THE NEXT REGULAR CRA/CITY COUNCIL MEETING WILL BE HELD ON AUGUST 25, 1994 AT 6:00 P.M. ----------------------------------------- AGENDA ITEM REQUESTS FOR THE 08/25/94 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY NOON 08/18/94. STAFF COUNCIL RECOMMENDATIONS ACTION Adopt Adopt PENDING C R A APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING - JULY 14, 1994 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on July 14, 1994 at 6:00 p.m. PRESENT: Byron R. Matteson, Chairman Gene Carlstrom, Vice -Chairman Herman Hilkey, Agency Member Jim Singley, Agency Member Dan Buchanan, Agency Member Thomas J. Schwab, Executive Director Brenda Stanfill, Secretary John Donlevy, Assistant City Manager Patrizia Materassi, Community Development Director Bernard Simon, Finance Director John Harper, City Attorney Joe Kicak, City Engineer Cpt. Tom Denham, Sheriff's Department ABSENT: None APPROVAL OF JUNE 23, 1994 CRA MINUTES ; CRA-94-34 MOTION BY AGENCY MEMBER SINGLEY, SECOND BY AGENCY MEMBER BUCHANAN, CARRIED 5-0, to approve the June 23, 1994 CRA Minutes. APPROVAL OF CHECK REGISTER NUMBER CRA063094 CRA-94-35 MOTION BY AGENCY MEMBER SINGLEY, SECOND BY AGENCY MEMBER HILKEY, CARRIED 5-0, to approve Check Register Number CRA063094. Chairman Matteson adjourned the CRA meeting at 6:10 p.m., until the next regular City Council/CRA meeting, which is scheduled to be held on Thursday, August 11, 1994 at 6:00 p.m. SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace C R A AGENDA ITEM NO.1_ CITY OF GRAND TERRACE COM10'*TITY REDEVELOPMENT AGENCY DATE: JULY 28, 1994 CHECK REGISTER NO.072894 OUTSTANDING DEMANDS AS OF: JULY 28, 1994 --------------------------------- -- -- -- -- - - ------------------------------ PENDING C R A APPROVAL CHECK NO. VENDOR DESCRIPTION AMOUNT P9690 KEENEY & SON PROGRESS PAYMENT FOR BARTON ROAD PROJECT $ 27,090.00 P9703 RIVERSIDE HIGHLAND WATER RE -CONNECT WATER, 12595 MIRADO 120.36 P9705 KEENEY & SON EXTRA WORK,BARTON ROAD PROJECT 5,021.62 P9706 FIDELITY NATIONAL TITLE INS. PURCHASE HOUSE,11881 PRESTON 80,551.50 29574 n DAN BUCHANAN STIPENDS FOR JULY, 1994 150.00 M 29579 > GENE CARLSTROM STIPENDS FOR JULY, 1994 150.00 29593 > HERMAN HILKEY STIPENDS FOR JULY, 1994 150.00 29594 Z INLAND COUNTIES INSURANCE LIFE INSURANCE FOR AUG.1994 27.51 29600 BYRON MATTESON STIPENDS FOR JULY, 1994 150.00 29604 M PACIFICARE OF CALIFORNIA HEALTH INSURANCE, AUG.1994 258.33 29608 Z PRUDENTIAL SERVICE BUREAU HEALTH NETWORK INSURANCE,AUG.1994 69.13 P 29610 S & W PLASTIC SIGNS FOR HOUSING REHABILITATION PROGRAM 57.11 29613 JAMES SINGLEY STIPENDS FOR JULY, 1994 150.00 TOTAL: $113,945.56 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED CHECKS FOR PAYMENT OF THE COMMUNITY REDEVELOPMENT AGENCY LIABILITIES HAVE BEEN AUDITED BY"ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF TH2 COMMUNITY REDEVELOPMENT AGENCY. BERNARD SIMON, FINANCE DIRECTOR CITY OF GRAND TERRACE CO1r JNITY REDEVELOPMENT AGENC) DATE: AUGUST 11, 1994 CHECK REGISTER NO.081194 ---------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------- OUTSTANDING DEMANDS AS OF: AUGUST 11, 1994 ---------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------- CHECK NO. VENDOR DESCRIPTION PENDING C R A APPROVALAMOUNT P9728 C.G. WILSON 29648 EMPIRE TROPHIES/AWARDS 29649 SNYDER TERMITE/PEST CONTROL 29666 n CONLIN BROS. 29667 CORONA CLAY 29680 a KICAK AND ASSOCIATES m 29685 0 MICON ENGINEERING 29689 PETTY CASH -I 29699 E SOUTHERN CA EDISON COMPANY Z 0 C" PROGRESS PAYMENT FOR REPAIRS AT 12595 MIRADO ENGRAVE PLATES FOR PICO PARK OPENING TERMITE INSPECTION FOR 12595 MIRADO BALL PARK EQUIPMENT,PICO PARK BRICK DUST FOR PICO PARK ENGINEERING SERVICES FOR HOUSING REHABILITATION PROGRAM, JULY,1994 PARKING BUMPERS FOR PICO PARK REIMBURSEMENT/HOUSING REHABILITATION PROGRAM ELECTRIC FOR 12595 MIRADO,JULY,1994 TOTAL: $ 11,760.00 103.44 48.00 159.43 476.79 1,796.00 565.50 39.77 14.77 $ 14,963.70 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED CHECKS FOR PAYMENT OF THE COMMUNITY REDEVELOPMENT AGENCY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE COMMUNITY REDEVELOPMENT AGENCY., BERNARD SIMON, FINANCE DIRECTOR August 5, 1994 C R A ITEM (X) COUNCIL ITEM ( ) MEETING DATE: Aug.11. 1994 AGENDA ITEM NO. SUBJECT: YEAR-END BUDGET REVIEW AND ADJUSTMENTS fftw FUNDING REQUIRED NO FUNDING REQUIRED The City Staff conducts an annual year-end budget review to make any necessary corrections in revenue and expenses that occurred as a result of unanticipated changes. Identified expense adjustment along with justification are as follows: 4 Adjustments to Expenditures 32-200-260 CRA - Insurance and Bonds $ 165,273 Staff has analyzed insurance charges for fiscal year 93-94 and the last nine years and determined that general insurance should have been charged against CRA. 24% of prior insurance representing $103,071 will be charged against CRA and a corresponding reimbursement to the General Fund for the same amount. Allocation was based on total expenditures. $62,202 will be charged to CRA for FY 93-94 insurance. Coverage is through SCJPIA which charges a premium for general liability insurance based on claims experience, loss reserves required, payroll and the claims experience of the entire risk pool. - 1 - C R A AGENDA ITEM NO3 CITY OF GRAND TERRACE INSURANCE ALLOCATION BETWEEN CITY GENERAL FUND, WASTWATER DISPOSAL FUND AND CRA ----------------------------------------------------------------- EXPENDITURE ANALYSIS TOTAL TOTAL TOTAL EXPENDITURES EXPENDITURES EXPENDITURES GAND GENERAL FUND ---------- % WASTWATER ---------- $ ---CRA---- % TOTAL ---------- FY 84-85 1,570,454 34.83% 284,604 6.32% 2,653,352 58.85% 4,508,410 FY 85-86 1,522,402 59.96% 275,638 10.86% 740,782 29.18% 2,538,822 FY 86-87 1,646,080 58.06% 302,366 10.67% 886,529 31.27% 2,834,975 FY 87-88 2,065,146 60.53% 308,214 9.04% 1,038,171 30.43% 3,411,531 FY 88-89 2,616,831 71.15% 331,627 9.01% 729,634 19.84% 3,678,092 FY 89-90 2,727,676 66.44% 448,439 10.93% 929,080 22.63% 4,105,195 FY 90-91 3,011,354 65.64% 669,371 14.59% 906,951 19.77% 4,587,676 FY 91-92 2,976,547 70.86% 522,413 12.44% 701,821 16.71% 4,200,781 FY 92-93 3,169,194 63.90% 522,866 10.55% 1,267,327 25.55% 4,959,387 INSURANCE COST ANALYSIS AND ALLOCATION BETWEEN FUNDS (ROUNDING DIFFERENCE TOTAL TOTAL TOTAL TOTAL EXPENDITURES EXPENDITURES EXPENDITURES INSURANCE 'GENERAL FUND 8 WASTWATER % CRA % COSTS ---------- ---------- ------------------- FY 84-85 10,483 34.83$ 1,902 6.32% 17,713 58.85% 30,098 FY 85-86 9,393 59.96% 1,701 10.86% 4,571 29.18% 15,665 FY 86-87 8,979 58.06% 1,650 10.67% 4,836 31.27% 15,465 FY 87-88 7,389 60.53% 1,104 9.04% 3,715 30.43% 12,207 FY 88-89 30,053 71.15% 3,806 9.01% 8,380 19.84% 42,239 FY 89-90 21,667 66.44% 3,565 10.93% 7,380 22.63% 32,612 FY 90-91 93,099 65.64% 20,693 14.59% 28,040 19.77% 141,832 FY 91-92 56,714 70.86% 9,957 12.44% 13,374 16.71% 80,037 FY 92-93 37,669 63.90% 6,219 10.55% 15,062 25.55% 58,950 ------- 275,446 ------- 50,596 ------- 103,071 ----------- 429,105 FY 93-94 CALCULATION BASED ON BUDGET: FY 93-94 119,568 57.11% 27,615 13.19% 62,202 29.71% 209,364 c c CITY OF GRAND TERRACE 1 DATE: JULY 28, 1994 CHECK REGISTER NO:072894 ---------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------- OUTSTANDING DEMANDS AS OF: JULY 28, 1994 ---------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------- CHECK NO. VENDOR DESCRIPTION PENDING CITY AMOUNT P 9 6 8 0 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 7/8/94 COUNCIL APPROVAL $ 213.53 P9681 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 7/8/94 7.54 P9682 COMCAST CABLEVISION CASH PAYMENTS FOR 7/8/94 194.41 P9683 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 7/11/94 160.92 P9684 COMCAST CABLEVISION CASH PAYMENTS FOR 7/11/94 145.34 P9685 STANLEY CURATOLO REFUND, WASTE WATER DISPOSAL SERVICES 24.00 P9687 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 7/12/94 201.49 P9688 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 7/12/94 36.00 P9689 COMCAST CABLEVISION CASH PAYMENTS FOR 7/12/94 30.67 P9691 310 STATE COMPENSATION INS. WORKER'S COMPENSATION INSURANCE,JUNE,1994 2,217.47 P9692 G) PRUDENTIAL SERVICE BUREAU HEALTH NETWORK ADDITIONS, JULY,1994 25.88 P9693 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 7/13/94 116.56 P9694 PERS RETIREMENT FOR PAYROLL ENDING 7/1/94 4,698.14 P9695 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 7/14/94 121.78 P9696 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 7/14/94 142.49 P9697 COMCAST CABLEVISION CASH PAYMENTS FOR 7/14/94 21.97 c c CITY OF GRAND TERRACE 3 DATE: JULY 28, 1994 CHECK REGISTER NO:072894 ---------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------- OUTSTANDING DEMANDS AS OF: JULY 28, 1994 ---------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------- CHECK NO. VENDOR DESCRIPTION AMOUNT 29549 STEPHANIE SOTELO REFUND, RECREATION PROGRAM $ 25.00 29550 ARGIL WASCOM REFUND, WASTE WATER DISPOSAL SERVICES 14.00 29551 ALBERT BECK REFUND, WASTE WATER DISPOSAL SERVICES 2.80 29552 J.R. HAMILTON REFUND, WASTE WATER DISPOSAL SERVICES 22.00 29553 DANIELLA RICHER REFUND, WASTE WATER DISPOSAL SERVICES 13.20 29554 NORWEST FINANCIAL REFUND, WASTE WATER DISPOSAL SERVICES 11.20 29555 BECKEY TRITTEN REFUND, WASTE WATER DISPOSAL SERVICES 9.60 29556 LINDA WOOD REFUND, WASTE WATER DISPOSAL SERVICES 8.00 29557 CHURCH/UNDERSTANDING HEART REFUND, WASTE WATER DISPOSAL SERVICES 4.00 29558 STEVEN BRUHL REFUND, WASTE WATER DISPOSAL SERVICES 6.00 29559 JOY MARTIN REFUND, WASTE WATER DISPOSAL SERVICES 6.00 29560 ERIC TRYBY REFUND, WASTE WATER DISPOSAL SERVICES 8.00 29561 WILLIAM VIERA REFUND, WASTE WATER DISPOSAL SERVICES 6.80 29562 WENDY MILLER REFUND, -WASTE WATER DISPOSAL SERVICES 17.60 29563 COAST FEDERAL BANK REFUND, WASTE WATER DISPOSAL SERVICES 14.00 29564 F.T. VALIKAI REFUND, WASTE WATER DISPOSAL SERVICES 22.80 r CITY OF GRAND TERRACE 5 DATE: JULY 28, 1994 CHECK REGISTER NO:072894 OUTSTANDING DEMANDS AS OF: JULY 28, 1994 CHECK NO. VENDOR DESCRIPTION AMOUNT 29581 CITY CLERKS ASSOCIATION MEMBERSHIP FOR 1994/1995 $ 50.00 29582 CITY OF COLTON WASTE WATER DISPOSAL SERVICES FOR JULY,1994 AND CONNECTIONS FOR JUNE, 1994 69,041.66 29583 DIANA CONDOR INSTRUCTOR FOR JAZZ,TAP, AND BALLET 800.00 29584 CORPORATE EXPRESS TONER FOR FAX MACHINE 64.54 29585 DICKSON COMPANY STREET SWEEPING,JUNE,1994 1,591.54 29586 DYNAMIC GRAPHICS ART WORK PUBLICATION, RECREATION 565.84 29587 EASTMAN KODAK COMPANY MAINTENANCE/EXTRA COPIES ON COPIER,JUNE,1994 412.64 29588 EDITS TESTING MATERIAL, SUMMER YOUTH PROGRAM 136.16 29589 EDGEMONT SALES MAINTENANCE ON PANASONIC COPIER,JULY,1994 82.89 29590 EWING IRRIGATION SUPPLIES IRRIGATION SUPPLIES FOR PARKS 364.01 29591 HARPER & BURNS LEGAL SERVICES FOR JUNE,1994 475.00 29592 WILLIAM HAYWARD INSTRUCTOR,KARATE AND WEAPONS/SPARING 1,428.80 29593 HERMAN HILKEY STIPENDS FOR JULY, 1994 300.00 29594 INLAND COUNTIES INSURANCE LIFE/DENTAL INSURANCE, AUG.1994 624.26 29595 INTERSTATE BRANDS CORP. BAKERY GOODS FOR CHILD CARE CENTER 27.49 29596 LAKESHORE ART SUPPLIES, RECREATION 1,050.86 li CITY OF GRAND TERRACE 7 DATE: JULY 28, 1994 CHECK REGISTER NO:072894 OUTSTANDING CHECKS AS OF: JULY 28, 1994 CHECK NO. VENDOR 29614 SOUTHERN CA EDISON COMPANY 29615 SOUTHERN CA GAS COMPANY 29616 SPEEDY LUBE 29617 STAPLES 29618 THE SUN 29619 SUPERIOR PHONE SERVICE 29620 VISA DESCRIPTION STREET LIGHTS FOR JUNE, 1994 GAS FOR CITY OWNED FACILITIES OIL CHANGE, CITY TRUCK OFFICE SUPPLIES AND TYPEWRITER LEGAL AD,LIGHTING/LANDSCAPE DISTRICT, NOTICE OF ELECTIONS REPAIR PHONE, CIVIC CENTER MEETING, COUNCIL MEMBER,LOCK/KEY FOR GATE ON WESTWOOD AMOUNT $ 3,305.20 122.53 42.07 962.15 1,208.50 75.00 57.65 29621 WORD PERFECT CORP. SOFTWARE FOR COMPUTER 110.20 29622 YOSEMITE WATERS BOTTLED WATER FOR CITY OWNED FACILITIES 199.90 TOTAL: $198,013.56 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED CHECKS FOR PAYMENT OF THE CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY. r BERNARD SIMON FINANCE DIRECTOR c c CITY OF GRAND TERRACE 1 DATE: AUGUST 11, 1994 CHECK REGISTER NO:081194 --------------------------------------------------------------------------------------------------------- OUTSTANDING DEMANDS AS OF: AUGUST 11, 1994 CHECK NO. VENDOR P9710 SOUTHERN CA EDISON COMPANY P9711 SOUTHERN CA GAS COMPANY P9712 COMCAST CABLEVISION P9713 PERS P9714 KNOTTS BERRY FARM P9715 SALES GUIDES, INC. P9716 LARRY MAINEZ P9717 SOUTHERN CA EDISON COMPANY P9719 SOUTHERN CA GAS COMPANY P9720 I LARRY MAINEZ P9721 i ELIZABETH R. DUARTE P9722 I COMCAST CABLEVISION P9723 I GRAY DAVIS,STATE CONTROLLER P9724 SOUTHERN CA EDISON COMPANY P9725 SOUTHERN CA GAS COMPANY W P9726 D COMCAST CABLEVISION DESCRIPTION PENDING CITY `MOB CASH PAYMENTS FOR 7/25/94 COUNCIL APPROVAL $ 253.88 CASH PAYMENTS FOR 7/25/94 145.92 CASH PAYMENTS FOR 7/25/94 179.43 RETIREMENT FOR PAYROLL ENDING 7/15/94 4,906.23 EXCURSION, CHILD CARE 189.25 AWARDS, VOLUNTEER PICNIC 511.08 BIRTHDAY BONUS 50.00 CASH PAYMENTS FOR 7/27/94 84.93 CASH PAYMENTS FOR 7/27/94 115.63 METROLINK TICKETS,SUMMER YOUTH PROGRAM 172.00 DEFERRED COMPENSATION WITHDRAWAL 600.00 CASH PAYMENTS FOR 7/27/94 106.39 CONFIRMATION OF SUBVENTION FUNDS,1993/1994 100.00 r CASH PAYMENTS FOR 7/28/94 283.74 CASH PAYMENTS FOR 7/28/94 101.98 CASH PAYMENTS FOR 7/28/94 100.68 f CITY OF GRAND TERRACE r 3 DATE: AUGUST ---------------------------------------------------------------------------------------------------------- 11, 1994 CHECK REGISTER NO: 081194 ---------------------------------------------------------------------------------------------------------- OUTSTANDING ---------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------- DEMANDS AS OF: AUGUST 11, 1994 CHECK NO. VENDOR DESCRIPTION AMOUNT 29630 SALEM MOHAMMAD REFUND, CHILD CARE $ 7.50 29631 CLARA HU REFUND, RECREATION PROGRAM 15.00 29632 CAROL CLARK REFUND, RECREATION PROGRAM 30.00 29633 CAROL CHITWOOD REFUND, RECREATION PROGRAM 7.50 29634 AMY GOW REFUND, RECREATION PROGRAM 7.50 29635 CONNIE BROWN REFUND, RECREATION PROGRAM 15.00 29636 JULIE TAYLOR REFUND, RECREATION PROGRAM 15.00 29637 BRENDA LAMPH REFUND, RECREATION PROGRAM 7.50 29638 CYNDY THOMPSON REFUND, RECREATION PROGRAM 15.00 29639 ROBIN ZOLTON REFUND, RECREATION PROGRAM 15.00 29640 HAO HO REFUND, RECREATION PROGRAM 15.00 29641 HEDRICK EDWARDS REFUND, RECREATION PROGRAM 7.50 29642 JANICE KURI REFUND, RECREATION PROGRAM 15.00 29643 CHRISTINE TAPANES REFUND, r RECREATION PROGRAM 7.50 29644 RANDALL SKORETZ REFUND, RECREATION PROGRAM 15.00 29645 JAN MATTISON REFUND, RECREATION PROGRAM 2.50 1-41 c CITY OF GRAND TERRACE 5 DATE: AUGUST 11, 1994 CHECK REGISTER NO:081194 --------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------- OUTSTANDING DEMANDS AS OF: AUGUST 11, 1994 --------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------- CHECK NO. VENDOR DESCRIPTION 29670 FRIDAY'S LANDSCAPE SERVICE,TERRACE PINES,JUNE,1994 29671 KAREN GERBER MONITOR FACILITIES,RECREATION PROGRAMS 29672 G.T. CHILD CARE EMPLOYEE CHILDCARE SERVICES,AUG.1994 29673 HONDA OF REDLANDS REPAIR HONDA LAWNMOWER 29674 HONEYWELL,INC. MAINTENANCE,HVAC UNIT,AUG.1994 29675 HUB ELECTRIC REPAIRS AT CIVIC CENTER 29676 HYDRO-SCAPE PRODUCTS IRRIGATION SUPPLIES, PARKS 29677 INLAND EMPIRE STAGES LIMITED BUS, RECREATION EXCURSION 29678 INTERSTATE BRANDS CORP. BAKERY GOODS FOR CHILD CARE 29679 JANI KING JANITORIAL SERVICES/CHILD CARE,JULY,1994 29680 KICAK & ASSOCIATES ENGINEERING SERVICES FOR JULY, 1994 29681 KRAFT FOOD SERVICE FOOD FOR CHILD CARE 29682 LAKESHORE SUPPLIES FOR CHILD CARE 29683 LITTLE RED SCHOOL HOUSE r SUPPLIES FOR CHILD CARE 29684 JOANN LOMBARDO ATTEND SANDBAG MEETING 29686 PACIFIC BELL PHONE FOR CITY OWNED FACILITIES i-vy-cobix1i5 $ 200.00 83.48 959.50 76.62 1,114.16 42.50 176.53 700.00 37.74 809.00 12,492.50 1,154.17 812.95 99.31 120.00 719.03 c f CITY OF GRAND TERRACE 7 r DATE: AUGUST 11, 1994 CHECK REGISTER NO:081194 ---------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------- OUTSTANDING CHECKS AS OF: AUGUST 11, 1994 ---------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------- CHECK NO. VENDOR DESCRIPTION AMOUNT 29702 STOP INDUSTRIES SUPPLIES FOR CHILD CARE $ 831.94 29703 TEXACO REFINING/MARKETING 29704 VANGUARD CRAFTS 29705 WAXIE 29706 YOSEMITE WATERS FUEL FOR CITY TRUCKS/EQUIPMENT, AND CHILD CARE VAN SUPPLIES FOR CHILD CARE JANITORIAL SUPPLIES FOR CIVIC CENTER AND CHILD CARE BOTTLED WATER FOR CITY OWNED FACILITIES PAYROLL FOR JULY, 1994 TOTAL: 220.89 106.19 324.49 175.30 117,470.79 $254,216.30 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED CHECKS FOR PAYMENT OF THE CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY. r BERNARD SIMON FINANCE DIRECTOR PENDING CITY CITY OF GRAND TERRACE COUNCIL APPROVAL CITY COUNCIL MINUTES REGULAR COUNCIL MEETING - JULY 14..1994 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on July 14, 1994 at 6:00 P.M. PRESENT: Byron Matteson, Mayor (60 Gene Carlstrom, Mayor Pro Tempore Herman Hilkey, Councilmember Jim Singley, Councilmember Dan Buchanan, Councilmember Thomas J. Schwab, City Manager Brenda Stanfill, City Clerk John Donlevy, Assistant City Manager Patrizia Materassi, Community Development Director Bernard Simon, Finance Director John Harper, City Attorney Joe Kicak, City Engineer Captain Tom Denham, Sheriff's Department ABSENT: None 4br The meeting was opened with invocation by Pastor Roger Greenwalt, First Baptist Church of Grand Terrace, followed by the Pledge of Allegiance led by Councilmember Hilkey. Mayor Matteson convened City Council meeting at 6:00 P.M. Mayor Matteson reconvened City Council meeting at 6:10 P.M. CONSENT CALENDAR CC-94-110 MOTION BY COUNCILMEMBER HILKEY, SECOND BY COUNCILMEMBER BUCHANAN, CARRIED 5-0, to approve the Consent Calendar. A. APPROVE CHECK REGISTER NOS. 063094 AND 071494 B. RATIFY 07/14/94 CRA ACTION C. WAIVE FULL READING OF ORDINANCES ON AGENDA D. APPROVE 06/23/94 MINUTES E. DRAINAGE MAINTENANCE AGREEMENT (BARRUGA) COUNCIL AGENDA ITEM # 3� Council Minutes - 07/14/94 Page 3 ORAL REPORTS 5A. Committee Reports 1. Historical & Cultural Committee (a) Minutes of 06/06/94 CC-94-111 MOTION BY COUNCILMEMBER BUCHANAN, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 5-0, to accept the Historical and Cultural Committee Minutes of June 6, 1994. Councilmember Hilkev, questioned the status of the historical interview tapes. City Manager Schwab, responded that City employee Yolanda Martinez was in the process of transcribing the tapes at home when her computer failed. He stated that her data was lost. He added, however, that she will be allowed to finish transcribing the tapes during City business hours and at home. He explained that the Historical and Cultural + Committee taped interviews with some of the City's oldest residents regarding those residents' memories of the community's history. Councilmember Singley, commended Yolanda Martinez on the letter Ms. Martinez wrote to Viola Gratson, Chairperson of the Historical and Cultural Committee, explaining the situation. Councilmember Hilkev, expressed concern regarding the time involved in the transcribing process and indicated concern for the preservation of the tapes. City Manager Schwab, indicated that the project would be given a high priority. 5B. Council Reports Mayor Matteson, announced that the Grand Opening of Pico Park will be at 11 a.m. on Saturday, August 6, 1994, indicating the event will include a variety of festivities. Stating that the City hired a company to complete a feasibility study on converting a mobile home park to individual home ownership, he reported that the study concluded the conversion would be economically unfeasible. He Council Minutes - 07/14/94 Page 5 officials attended the meeting on the status of the Crime Bill. He reported that it has passed both the House and Senate but is in conference for review of the amendments. He indicated that Senator Feinstein is attempting to keep a $2.4 billion set -aside for juvenile drug court in the Bill. He welcomed Community Development Director Patrizia Materassi back from maternity leave. Councilmember Hilkey, reported that the Ad Hoc Committee has developed and revised the Crime Prevention Committee policy, revealing that Crime Prevention Committee Chairperson Jo Ann Johnson has the changes. He indicated that the policy changes will clarify the relationship between the Community Services Officer and the Crime Prevention Committee. He also commented that the Ad Hoc Committee recommended the Crime Prevention Committee examine the Sheriff's Contract in detail before it is presented to Council for approval. He suggested that the Crime Prevention Committee determine the community's needs and review the law enforcement contract accordingly. He indicated the Sheriff's Department is also seeking more community input. He stated that he attended the Chamber of Commerce meeting on Saturday, July 9, 1994, indicating that the Chamber is working to improve the business atmosphere of the City. He added that the City Manager's monthly report, which recalculated the cost of trash collection, reveals that the volume of trash in the City has increased although the City has a successful recycling rate. He questioned why the tonnage produced last year is lower than the tonnage rate for this year. He related that the volume of trash has increased by 100 tons, yet the number of homes in the City has not increased. He questioned whether additional homes have been built in the City and suggested that the City investigate the issue with B.F.I. Councilmember Hilkev, thanked Barbara Bayus for commentating for the Grand Terrace Days Parade. PUBLIC HEARINGS - 6:00 P.M. 6A. Landscape and Lighting District 89-1 Annual Levy of Assessment Mayor Matteson opened discussion to the public, there being none, he returned discussion to Council. Date: Aug. 3, 1994 STAFF REPORT CRA ITEM ( ) COUNCIL ITEM (X) MEETING DATE: August 11,1994 SUBJECT: 1994/95 APPROPRIATIONS LIMIT ------------------------------------------------------------------- FUNDING REQUIRED NO FUNDING REQUIRED X Article XIII-B of the California Constitution was adopted as Proposition 4 in the November 1979 General Election. Proposition 4 established an appropriations limit from proceeds of taxes for each governmental entity with the State of California. The appropriations limit is unique to each governmental entity and must be determined annually. The intent, is to provide. certain limitations and controls on government spending at all levels of government in the state;.but these restrictions are intended by legislature to be applied in a reasonable and practical manner so as to allow some flexibility to meet constantly changing conditions and needs of the citizens for governmental services. No later than May 1 of each year, the Department of Finance shall notify each local agency of the change in cost of living or change in California per capita personal income, whichever is less, and population for each local agency for the prior calendar year. Proposition 111, passed in June 1990, made several changes to the method to be used in calculating the limit. These changes allow that the Population Factor may be the change in population of the City or the change in population of the County. Proposition 111 also changed the Price Factor to be a choice of the change in California per capita income or the change in the local assessment roll due to the addition of local nonresidential new construction. The latter percentage will have to be provided by the County and will not be available for several months. However, staff does not feel this change will effect Grand Terrace's calculations. The appropriations limit can always be adjusted at a later date. Council must make their selection annually on each option by recorded vote. - 1 - COUNCIL AGENDA ITEM # 3 F RESOLUTION NO. 94- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ESTABLISHING THE FISCAL YEAR 1994-95 APPROPRIATIONS LEWr PURSUANT TO ARTICLE XHIB OF THE STATE CONSTITUTION AS REQUIRED BY CALIFORNIA GOV CODE SECTION 7910 WHEREAS, Article XIII-B of the California Constitution requires that an Appropriations Limit be determined and established annually for each governmental entity within the State of California; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS: SECTION 1. That the City Council of the City of Grand Terrace hereby establishes the Fiscal Year 1994-95 Appropriations Limit pursuant to Article XIII-B of the State Constitution as required by California Government Code Section 7910. SECTION 2. That the limits determined on Exhibit "A" attached hereto and incorporated herhin by reference is the established limit for Fiscal Year 1994-95. SECTION 3. That the City of Grand Terrace, as shown in said Exhibit "A", has compiled with the limit imposed on appropriations and that all proceeds of taxes were appropriated for Fiscal Year 1994-95. ADOPTED this 11th day of August, 1994. ATTEST: City Clerk of the City of Grand Terrace and of the City Council thereof. Mayor of the City of Grand Terrace and of the City Council thereof. Appropriations Limit Page 3 SCHEDULE 1 CITY OF GRAND TERRACE APPROPRIATION LIMIT CALCULATION Appropriations Limit from FY 1993/1994 Maximum permitted growth rate per Proposition III (Per Capita Personal Income Change Ratio multiplied by Population Change Ratio) 1.0071 X 1.0156 1994/1995 Appropriations Limit 1994/1995 estimated proceeds from taxes (per 1994/1995 Annual Budget) (SCHEDULE 2) AMOUNT UNDER (OVER) LIMIT (Cushion before the limit would effect the City) SCHEDULE 1 $ 4,200,145 1.0228 $ 4,295,908 $ 1,254,191 $ "3, 041, 717 STATE OF CALIFORNIA PETE WILSON, Oovamor DEPARTMENT OF FINANCE 915 L STREET SACRAMENTO, CA 958144998 May 2, 1994 PRICE AND POPULATION DATA FOR LOCAL JURISDICTIONS Appropriations Limit Article XIII 6 of the California Constitution specifies that appropriations made by Statc and local governments may increase annually by a factor comprised of the change in population combined with either the change in California per capita personal income or the change in the local assessment roll due to local nonresidential construction. The Department of Finance is mandated to provide the population and California per capita personal income change data for local jurisdictions to calculate their appropriation limits. The change in the local assessment roll due to local nonresidential construction may be obtained from your county Assessor. The enclosures contain price and population factors for setting your 1994-95 appropriatign limit. Enclosure I provides the change in California's per capita personal income Orice factor.- An example of how to utilize this price factor and the population percentage change factor in calculating your 1994-95 limit is included. Enclosure II provides the population percentage change factors for cities and counties. Enclosure IIA provides the population percentage change factor for counties and for the total incorporated population of each county. These population percentage changes were prepared pursuant to Sections 2227 and 2228 of the Revenue and Taxation Code and are calculated as of January 1, 1994. Section 2227 specifies that state mental institutions, federal military bases and state and federal prisons be -excluded from the percentage change calculations. Population Factors for Cities and Counties Cities and counties should consult Section 7901 of the Government Code for the various population factors that may be used for purposes of change in population. Population Factors for Special Districts Special districts should consult Section 7901 of the Government Code and Section 2228 of the Revenue and Taxation Code for the various population factors that may be used for purposes of change in population. Enclosure I A. Price Factor: Article XIII B specifies that local jurisdictions select their cost -of -living factor to compute their appropriation limit by a vote of their governing body. Local jurisdictions may select either the percentage change in California per capita personal income or the percentage change in the local assessment roll due to the addition of local nonresidential new construction. If the percentage change in per capita personal income is selected, the percentage changes to be used in setting 1994-95 appropriation limit are: Per Capita Personal Income Fiscal Percentage change Year (FY) over prior year 1994-95 0.71 B. Following is an example using sample population changes and the changes in California per capita personal income as growth factors in computing a 1994-95 appropriations limit.* 1994-95: Per Capita Change = 0.71 percent Population Change = 1.43 percent Per Capita converted to a ratio: Population converted to a ratio: Calculation of factor for FY 94-95: 0.71 + 100 = 1.0071 100 1.43 + 100 = 1.0143 100 1.0071 x 1.0143 = 1.0215 * Conversion of the factor to a ratio eliminates minus numbers. August 3, 1994 STA" REPORT C R A ITEM ( ) AGENDA ITEM NO. COUNCIL ITEM (X) MEETING DATE: Aug.11.1994 SUBJECT: YEAR-END BUDGET REVIEW AND ADJUSTMENTS - FY 1993/94 OAV FUNDING REQUIRED _Y NO FUNDING REQUIRED The City Staff conducts an annual year-end budget review to make any necessary corrections in revenue and expenses that occurred as a result of unanticipated changes. Identified revenue and expense adjustments along with justification are as follows: Adjustments to Revenue for Fiscal Year 1993/1994 10-400-12 INSURANCE ALLOCATION - CRA $ 165,273 10-400-13 INSURANCE ALLOCATION - WASTEWATER DISPOSAL $ 78,211 Staff has analyzed the last nine years of insurance coverage premium with SCJPIA along with the current fiscal year expense and allocated a proportionate share of insurance coverage to CRA and Wastewater Disposal Fund since these are the larger funds, and have payroll expenses. SCJPIA charges a premium for general liability coverage based on claims experience, loss reserves required, payroll and the experience of the entire risk pool. The City's premiums, excess and retrospective deposits required to SCJPIA increased from $58,950 (FY 92-93) to $209,364 (FY 93-94). CRA and Wastewater Disposal Fund will be charged $103,071 and $50,596, respectively for prior year insurance charges. For FY 93-94, CRA and Wastewater Disposal Fund will be charged $62,202 and $27,615, respectively. Therefore, General Fund Revenues will increase as noted above. The FY 94-95 Budget included the above numbers as estimations. TOTAL INCREASE IN GENERAL FUND REVENUES $ 243,484 - 1 - COUNCIL AGENDA nM M #3 F YE Budget Adjustments Page 3 4 CHANGES IN PROJECTED YEAR-END FUND BALANCES AS A RESULT OF YEAR-END BUDGET ADJUSTMENTS General Fund: Increased Revenue Estimate $243,484 Increased Appropriations < 124.700> Proposed Increase to Fund Balance 118,784 Revised Projected Fund Balance (Unreserved) Gas Tax Fund: Increased Revenue Estimate Increased Appropriations Proposed Decrease to Fund Balance Revised Projected Fund Balance Wastewater Disposal Fund: Increased Revenue Estimate Increased Appropriations 4, Proposed Decrease to Fund Balance Revised Projected Fund Balance (Unreserved) Staff Recommends that Council: $ 26,508 $ 0 < 32,000> < 32,000> 54,295 $ 0 < 91,921> < 91,921> 511,423 1. INCREASE ESTIMATED REVENUE $243,484 FOR GENERAL FUND REIMBURSEMENTS FROM CRA AND WASTEWATER DISPOSAL FUND. 2. INCREASE APPROPRIATION $124,700 FOR INSURANCE AND SURETY BONDS. 3. INCREASE APPROPRIATION $32,000 FOR GAS TAX FUND ROAD MAINTENANCE SERVICES AND REPAIRS. 4. INCREASE APPROPRIATION $78,211 FOR WASTEWATER DISPOSAL FUND INSURANCE AND BONDS. 5. INCREASE APPROPRIATION $13,710 FOR WASTEWATER DISPOSAL FUND SEWER RODDING AND MAINTENANCE. - 3 - :..........:..::::::::::.:::::::::.:::::::......................... . }:......:•::.t. :h :>.{•.:>: :. {.> ::.'.•.v: ..:,<\:'v \>.. \;. ry.,..v:{i.. •`.•,`';t::i }\:,:•:^4:. : v}{r•44':v •.v v}•'}::. \:v.:•: ,}:4 •:\]C�}:>n:; •'ti:•i::�'.riL:h\v, {:••{JY`:}>''\,,., l \ \... \. •.;:...: ... ::>.iv4: •.>: n::i .:...}}i vn `:.:,}:{,LY•:{;}v. 2}}.\,`; ti; ti};i<:. .}}>.: ' ' 4}:{•t.:: }:::>; {:.. C 4:C: �. •.. •::7..\+�44:\: }. v:4:r•.v.,,:v, ..:4: .•;.•:..::' ' : v.K4,v,.;; .. ..4::.: •.:{ \ v:::. v `{4}v.:. n:.:v,v:r •.�:}i:�\:{h}n>}. :•>:\ }`{•:�{}i:::iv::>. >:;0:{::}:. •.y.':. }v :•.�. .. ;{.vi4. }\4 •.\•: . r. .. ...:. .n4..: } .. .... .... .>•. •i ': •.: ::i: :: :: ::{}�':.:.\.>::.}.:::::..:..:y:.,.:�>E:i{{\{:::{:%�:4tiCG \•4 v4{:;i>{>.. k�4 `,:}4{_.: i...:.�•vv.�4?: ••: v: }>: v:.>4:vti m::: }: C. yvi:L :.v>v.. ...; '• :> v •:. ', j,} ..:;vv,.,vv, •. {42-».; ::::>:•::{�>}k$k. \•. v. »:7:` v.4 �.� \4{nv,4A��yv\: }:'•::v v.:v\. •{:.: .. 4 ••:....,.:.,:: ~�:nj>.>T::::i:•:::::i::.. '..... \>, .. .vx,4>:'::: \. :\•v}»:}:\•:t•`ti'•:\'{rr'{'•::�{:.{a'.•$v\'vn\•.\\�`:v\\,T.'.��}C\\'>:{.>`;.>;:ti;$::\\v4•.'•{ti.��'>�:•>}:�}444}� p\t ti•4':�n��: `4;k•{.r1i:� ..... ': `�,O ti}}}}:>.i:i�':�{i$i;}}: ':\:::»-: .l\}.{%: •: ik{••}:h x: ;.: \, "vxv .... ..:: i' 4.4 �G.v..,:•.'r.4..>h::: kih}:`• ...: ' ,.. .........,•: �>:•. : •:{:y rrv:4'.4 t:. ;'\::... >ti �:}4::: .. .:.... :: vv:::: •:'.w'... .. n.. ..\. ... .... ..: '•''• .:.•>h'n>: 4•k?...•>�., ...: h{v^\`v{i{:j{ ......... .........................................................................:: ::w: :..:........ ......:................: \.........�: ....1..:...:. CRA ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: August 11, 1994 SUBJECT: Keeney & Son: Notice of Completion/Barton Road Improvement Recommendation: FUNDING REQUIRED NO FUNDING REQUIRED XX Following the final inspection of the Barton Road Improvement Project, staff is prepared to recommend that a Notice of Completion be filed with the County Recorder's Office. In a final review of the project, only one issue has remained outstanding regarding the improvement; this is in relation to dis-coloration of the colored concrete within the intersections of Barton Road/Mt. Vernon and Barton Road/Michigan Avenue. In discussions with both Keeney and RHA Landscape Architects, it has been determined that no remedy, other than complete removal and installation of new concrete will solve the problem. This option, in the opinion of staff, would create significant traffic congestion, without a guarantee that the coloring would improve. Based on the fact that Keeney has stiffic►ently complied with the specifications of the project, it is recommended that the City Council authorize the filing of a Notice of Completion and authorize the release of final payments on the project. STAFF RECOMMENDS THAT COUNCIL: AUTHORIZE THE CITY CLERK TO FILE A NOTICE OF COMPLETION WITH THE COUNTY OF SAN BERNARDINO RECORDER'S OFFICE REGARDING THE BARTON ROAD IMPROVEMENT PROJECT AND AUTHORIZE THE RELEASE OF FINAL PAYMENTS TO THE CONTRACTOR. COUNCIL AGENDA ITEM # 3 G CITY OF GRAND TERRACE CITY COUNCIL AGENDA REPORT CRA ITEM ( ) COUNCIL ITEM (XX) MEETING DATE AUGUSTI1, 1994 SUBJECT: E"ROVEMENT SECURITY AGREEMENT: KEENEY & SONS FUNDING REQUIRED NO FUNDING REQUIRED XX At the July 14, 1994, City Council Meeting, the Council approved entering into a security agreement with Keeney & Son under the terms of a S 10,000 Certificate of Deposit to be submitted by the contractor. Since that meeting, Keeney has requested that in lieu of a Certificate of Deposit, the City accept as an alternative, a $210,000 Trust Deed against a property owned by him at 12139 S. Mt. Vernon. presently held by the City He has further indicated that should displacement occur during the five year period, he is willing to then provide the necessary Trust Deed. Staff recommends that the Council approve this change and authorize the City Attorney to prepare the necessary agreement for execution by the City Manager. STAFF RECOMMENDS THAT COUNCIL: APPROVE THE RECOMMENDED CONDITIONS; AUTHORIZE THE CITY ATTORNEY TO DEVELOP THE NECESSARY AGREEMENT; AND AUTHORIZE THE CITY MANAGER TO EXECUTE AN IMPROVEMENT SECURITY AGREEMENT BETWEEN THE CITY OF GRAND TERRACE AND KEENEY AND SON CONSTRUCTION. ATTACHMENTS: Letter: Keeney & Son/August G, 1994 COUNCIL AGENDA ITEM # 3 � HISTORICAL & CULTURAL ACTIVITIES COMMITTEE Minutes of the July 5th, 1994 Meeting The meeting was called to order by Ann Petta at 7 PM. Vi Gratson was on vacation. Those present were Ann, Irene Mason, Pauline Grant, Colleen Edmundson, John Donlevy, Hannah Laister and Judy McBride. The Secretary's minutes for June 6 were read and approved on motion by Colleen, seconded by Irene. The June 12th minutes were read and approved on motion by Colleen, seconded by Pauline. Treasurer's Report: John, who will be attending our meetings representing -the City, will supply a monthly financial report. On motion from Colleen, seconded by Pauline, members will submit copies of receipts on any expenditures so that w e will know where we stand. A purchase order was issued on June 14th for $460.00 to finish historical tapes.Tapes will be singled spaced to save money. Yolanda should submit invoice after each tape is completed so that she can be paid as she goes along. Country Fair Flyer: Judy suggested a Bicycle Safety Fair be included: Hannah made a motion to this efect, seconded by Colleen. Irene will be sure to include in publicity. This item will be added to the flyer. There will be no meeting in August. The mext meeting will be Tuesday, September 6th at 7 PM. The meeting was adjourned at 7:35 PM. Respectfully submitted, Hannah Laister, Secretary RECEIVED CITY CLERK'S DEPT. COUNCIL AGENDA ITEM # 5 R lea) DATE: August 4, 1994 STAFF REPORT CRA ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: August 11, 1994 SUBJECT: MOMILE HOME CONVERSION STUDY FUNDING REQUIRED NO FUNDING REQUIRED XX In 1993, the City Council commissioned a study by the London Group to provide a feasibility study for the potential conversion of the four mobile home parks within the city. The first report, dated 1/31/94, was a feasibility study that was very general in nature. The study identified the potential process and scenarios of a mobile home conversion as it would relate to converting mobile home parks in general, and not specific to Grand Terrace. The only information specific to Grand Terrace were the property profiles of the various mobile home 4, parks, with specific statistical information on owner, size of facility, and other various data. The type of information that would be useful to the City Council in determining whether or not to proceed with the potential conversion is not included in the initial study. I spoke to the individual that compiled the study, and indicated that we wanted specific information on the mobile home parks within Grand Terrace, as well as an actual proforma of financing, and an indication of the type of subsidy that would be required. In the subsequent analysis, which is attached, the only park that could even consider conversion is the 182-unit Grand Terrace Mobile Home Park. In discussion with the owner, and based upon previous appraisal, the mobile home park sales price is estimated to be $6 million dollars, or $33,000 per lot. With that assumption, and with the assumption of subsidization by the Redevelopment Agency of $2.1 million dollars, or approximately $11,500 per lot, the first year cash flow is a deficit of $152,480, with subsequent deficit through year ten ranging from $140,000 in year two to $49,000 in year ten. This proforma has many assumptions that are probably somewhat conservative, with potential negative cash flows being possibly much greater. It is the recommendation, and staff concurs, that an unrealistic subsidy amount by the Redevelopment Agency of over $2.3 million dollars make this option a financially prohibitive one to pursue. COUNCIL AGENDA ITEM # IR DeANZA-LONDON Mob ilehome Park Conversion S ecialists A California Joint Venture p May 24, 1994 Thomas Schwab, City Manager City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92324 Re: Mobilehome Park Conversion Feasibility Study Dear Mr. Schwab, This letter will finalize our findings with regard to our study of mobilehome parks in the City of Grand Terrace. As I indicated to you in my previuus ,;oriespondence we had entered into discussions with one of the owners of Grand Royal Mobilehome Park regarding his goals for the property. Based upon our study of January 31, 1994 we believed this park was the only one suited for conversion to resident ownership or control. During our conversations with the owner he indicated an estimated price at which he would entertain the idea of a sale. That price is six million dollars and is based upon an appraisal of the park which he had done several years ago. We ran a financial analysis (attached) of a purchase at six million dollars assuming one hundred percent financing of 4, the purchase price and all related costs. Obviously if the City has cash available for such a project and does not need to seek financing as outlined the financing model would change accordingly. Our analysis assumes a purchase of the park through a 501 ® 3, a form of ownership we believe is most appropriate for this park and which is detailed further in our report. The proposed financing is designed to achieve a 1.2 debt service coverage as required for this type of bond financing. To achieve such a debt service coverage sixty-five percent of the purchase price, plus conversion fees and various other costs would be financed with a tax exempt bond secured by the property and the remaining thirty-five percent of the purchase price and various costs is assumed to be financed by the fcedeveiopment agency. While it may be economically feasible to enter in to such a purchase we believe it is economically unwise. We would not advocate allocating too much of a city's funds for one asset. Should you have any questions or if you would like more information about this data please feel free to call me. My number is (310) 777-2158 Sincerely, De AnzaeLondon Bonnie Bonfanti Vice President De Anza Conversions, Inc 9171 Wilshire Boulevard, Suite 600 • Beverly Hills, California 90210 (310) 777-2173 FAX (310) 777-2172 STAFF REPORT DATE: August 5, 1994 CRA ITEM () COUNCIL ITEM (X) MEETING DATE: August 11, 1994 SUBJECT: DESIGNATION OF VOTING DELEGATE FOR LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE This year's League Annual Conference is scheduled for October 23-25 in Long Beach. The League is encouraging that all cities be represented at the Business Meeting on Tuesday, October 25, at 9:30 a.m. at the Long Beach Convention Center. The League is asking that each City Council designate a voting representative and an alternate who will be present at the Business Meeting. Each City is entitled to one vote in matters affecting municipal or League policy. STAFF RECOMMENDS COUNCIL: APPOINT A VOTING DELEGATE AND ALTERNATE WHO WILL REPRESENT THE CITY OF GRAND TERRACE AT THIS YEAR'S LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE BUSINESS SESSION COUNCIL AGENDA ITEM # M League of California Cities Annual Conference Voting Procedures 1. Each member city has a right to cast one vote on matters pertaining to League #4W policy. 2. To cast the city's vote a city official must have in his or her possession the city's voting card and be registered with the Credentials Committee. 3. Prior to the Annual Conference, each city should designate a voting delegate and an alternate and return the Voting Delegate Form to the League for use by the Credentials Committee. 4. The voting delegate or alternate may pick up the city's voting card at the voting card desk in the conference registration area. 5. Free exchange of the voting card between the voting delegate and alternate is permitted. 6. If neither the voting delegate nor alternate is able to attend the Business Meeting, the voting delegate or alternate may pass the voting card to another official from the same city by appearing in person before a representative of the Credentials Committee to make the exchange. Prior to the Business Meeting, exchanges may be made at the "Voting Card" table in the League Registration Area. At the Business Meeting, exchanges may be made at the "Voting Card" table in the front of the meeting room. 7. Qualification of an initiative resolution is judged in part by the validity of signatures. Only the signatures of city officials, who, according to the records of the Credentials Committee, are authorized to use the city's voting card and who have left a sample of their signature on the Credentials Committee register will be approved. 8. In case of dispute, the Credentials Committee will determine the right of a city official to vote at the Business Meeting. L.\policy\acres\voteproc DATE: August S, 1994 STAFF REPORT CRA ITEM ( ) COUNCIL ITEM (XX) MEETING DATE. August 11, 1994 SUBJECT: CRIME PREVENTION COMMITTEE OBJECTIVES FUNDING REQUIRED NO FUNDING REQUIRED XX THE FOLLOWING ARE THE GOALS AND OBJECTIVES OF THE CRIME PREVENTION COMMITTEE. 4 TITLE: CRIME PREVENTION COMMITTEE A. PURPOSE: TO ADVISE THE CITY COUNCIL AND/OR cny MANAGER ON ALL ACTIVITIES RELATING TO CRIME PREVENTION WITHIN THE CITY AS APPROVED BY THE CITY COUNCIL. MEMBERSHIP/ APPOINTMENTS THE CRIME PREVENTION COMMITTEE WILL BE GUIDED BY GENERAL POLICY GUIDELINES AS APPROVED BY THE CITY COUNCIL AND WILL HAVE THE FOLLOWING DUTIES: RESPONSIBILITIES: L TO SELECT FROM AMONG THEIR MEMBERS A CHAIRPERSON AND VICE -CHAIRPERSON; 2. TO ADOPT RULES AND POLICIES WHICH WILL GUIDE THE COMMITTEE IN CARRYING OUT THEIR RESPONSIBILITIES; 3. ADVISE CITY COUNCIL AND CITY MANAGER ON THE STRUCTURE & DETAIL OF SHERIFF'S CONTRACT AND/OR POLICE SERVICES; COUNCIL AGENDA ITEM # 9 S DATE: August 5, 1994 S TAFF REPORT CRA ITEM (XX) COUNCIL MEETING DATE: August 11, 1994 SUBJECT: DISCUSS AND ADOPT POLICY PARAMETERS TO DETERMINE ELIGIBILITY FOR POTENTIAL FIRST-TIME HOME BUYERS IN THE CITY'S PURCHASE REHABILITATION PROGRAM FUNDING REQUIRED NO FUNDING REQUIRED XX On December 4, 1990, the Community Redevelopment Agency adopted the Redevelopment Agency Housing Program which included the City's Purchase Rehabilitation Program. This program allows the Agency to purchase distressed property, make any necessary repairs and/or improvements to the structure, and then offer the property for sale at affordable rates to low and moderate income families or individuals. On March 24, 1994, the Community Redevelopment Agency authorized purchase of the distressed properties located at 12595 Mirado and 11881 Preston for rehabilitation and eventual resale to a first-time home buyer. The rehabilitation at the Mirado property should be completed by the middle of September and the Preston property rehabilitation will be starting within the next few weeks. At this time the Agency needs to discuss and eventually adopt the guidelines necessary to set forth an eligibility rating system to screen and rank potential first-time buyers. In talking with some of the other cities in the area, we have found that several of the cities who offer city -assisted Mortgage Assistance Programs (MAPS) to first-time home buyers have set criteria to narrow down the selection process. Preference is given to employees of the City, current residents of the City and those who are currently employed in the City. We would like to establish a rating criteria to help us with our selection process as we believe we will have a large response when the homes become available for purchase. Of course, the applicants will be required to fall within the median family income guidelines based on family size and must meet the lenders credit and underwriting criteria. The agency could appoint a subcommittee comprised of City staff members who could screen the applications and prioritize the applications for eligibility and participation in the program. COUNCIL AGENDA ITEM # 9G