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08/25/199422795 Barton Road Grand Terrace California 92313-5295 ' Civic Center . (909) 824-6621 Fax (909) 783-7629 Fax (909) 783-2600 Byron R. Matteson Mayor a Gene Carlstrom Mayor Pro Tempore Herman Hilkey D.. Jim Singley Dan Buchanan Council Members Thomas J. Schwab City Manager FILE COPY August 25, 1994 CITY OF GRAND TERRACE Regular Meetings 2nd and 4th Thursday - 6:00 p.m. Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92313-5295 CITY OF GRAND TERRACE REGULAR COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS GRAND TERRACE CIVIC CENTER 22795 Barton Road August 25, 1994 5:30 P.M. * Call to Order - Invocation - Pastor Rich Dubose, Azure Hills Seventh-Day Adventist Church * Pledge of Allegiance - * Roll Call - CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approval of 08/11/94 Minutes 2. Approval of Check Register Nos. CRA082594 ADJOURN COMMUNITY REDEVELOPMENT AGENCY ONVENE CITY COUNCIL 1. Items to Delete 2. SPECIAL PRESENTATIONS A. Recycling Family of the Month - July 1994 B. Proclamation - "Days of Caring" September 23 - 24, 1994 3. CONSENT CALENDAR The =ollowing Consent Calendar items fare expected to be routine & non- 1controversial. They will be acted !upon by the Council at one time with-1 lout discussion. Any Councilmember, Staff Member, or Citizen may request ;removal of an item from the Consent Calendar for discussion. i A. approve Check Register No. 082594 3. Ratify 08/25/94 C.RA Action Approve COUNCIL AGENDA STAFF COUNCIL 08/25/94 - Page 3 of 3 RECOMMENDATIONS ACTION B. City Park and Facilities Policy Approve Review C. Discuss Traffic Control at Mt. Vernon and Grand Terrace Road D. Discussion of Barton Road Name Change E. Resolution - Approving Efforts Requesting to Vote on the Proposed Grand Terrace Unified School District 9. CLOSED SESSION None "c` � 191011V I THE NEXT REGULAR CRA/CITY COUNCIL MEETING WILL BE HELD ON SEPTEMBER 8, 1994 AT 6:00 P.M. ----------------------------------------- AGENDA ITEM REQUESTS FOR THE 09/08/94 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY NOON 09/01/94. PENDING C R A APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING - AUGUST 11, 1994 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on August 11, 1994 at 6:00 p.m. 4b, PRESENT: Byron R. Matteson, Chairman Jim Singley, Agency Member Dan Buchanan, Agency Member Thomas J. Schwab, Executive Director Brenda Stanfill, Secretary John Donlevy, Assistant City Manager Patrizia Materassi, Community Development Director Bernard Simon, Finance Director John Harper, City Attorney Lt. Hoops, Sheriff's Department ABSENT: Gene Carlstrom, Vice -Chairman Herman Hilkey, Agency Member Joe Kicak, City Engineer APPROVAL OF JULY 14, 1994 CRA MINUTES CRA-94-36 MOTION BY AGENCY MEMBER SINGLEY, SECOND BY AGENCY MEMBER BUCHANAN, CARRIED 3-0-2-0 (VICE-CHAIRMAN CARLSTROM AND AGENCY MEMBER HILKEY WERE ABSENT), to approve the July 14, 1994 CRA Minutes. APPROVAL OF CHECK REGISTER NUMBER CRA072894 AND CRA081194 CRA-94-37 MOTION BY AGENCY MEMBER BUCHANAN, SECOND BY AGENCY MEMBER SINGLEY, CARRIED 3-0-2-0 (VICE-CHAIRMAN CARLSTROM AND AGENCY MEMBER HILKEY WERE ABSENT), to approve Check Register Numbers CRA072894 and CRA081194. YEAR-END BUDGET ADJUSTMENTS CRA-94-38 MOTION BY AGENCY MEMBER SINGLEY, SECOND BY AGENCY MEMBER BUCHANAN, CARRIED 3-0-2-0 (VICE-CHAIRMAN CARLSTROM AND AGENCY MEMBER HILKEY WERE ABSENT), to approve the following adjustments to the CRA budget: Adjustments to Expenditures CRA - Insurance and Bonds $165,273 C R A AGENDA ITEM NO.1. A CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY 2 DATE: AUGUST 25, 1994 CHECK REGISTER NO.082594 OUTSTANDING DEMANDS AS OF: AUGUST 25, 1994 CHECK NO. VENDOR DESCRIPTION 29776 SIGNAGE SOLUTION CITY ENTRANCE SIGN, BALANCE DUE 29778 JAMES SINGLEY STIPENDS FOR AUGUST, 1994 TOTAL: `\ colojm $ 2,767.00 150.00 $643,508.76 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED CHECKS FOR PAYMENT OF THE CO TY REDEVELOPMENT AGENCY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURE OR THE OPERATION OF THE COMMUNITY REDEVELOPMENT AGENCY. 0 z i 0 n BERIWRD SIMON FINY#CE DIRECTOR m z c a a � r m c z 0 III t (f"l-tu of (Sranh C"Irrracr W05 �r��Ittmttttun DAYS OF CARING SEPTEMBER 23 AND 24, 1994 WHEREAS, the residents of Clty of Highland, City of Grand Terrace, City of Colton, Cuy of Loma Linda, City of Rialto, City of San Bernardino, City of Big Bear Lake, and County of San Bernardino have joined together with a deep-rooted sense of caring, of neighbor helping neighbor, to strengthen our community and create and maintain a high quality of life in the region; and WHEREAS, over the years the need of our residents and dedication of our citizens have created an ingenious network of volunteer organizations to give help where help is needed, and WMIREA.S, DAYS OF CARING will bring together communi"inded volunteers in San Bernardino County who represent a cross section of business, industry, government, labor, schools, churches and service clubs to help solve critical human needs such as homelessness, hunger and poverty; and WHEREAS, Arrowhead United Way will match these volunteers with projects agencies cannot gfford to have done because of limited funds or human resources; and WHEREAS, these days of volunteering will make a positive and significant impact on the community. NOW, THEREFORE, 1, Byron R. Matteson, ,Mayor of the City of Grand Terrace, on behalf of the City Council, do hereby proclaim September 23 and 24 as the DAYS OF CARING and express deep appreciation for the assistance and resources made available by Arrowhead United Way volunteers for the successful public/private sector collaboration in creating and supporting this important endeavor. .Mayor of the City of Grand Terrace and of the City Council thereof. COUNCIL AGENDA JT W # This 25th day of August, 1994. fi c r CITY OF GRAND TERRACE 1 DATE: AUGUST 25, 1994 CHECK REGISTER NO:082594 OUTSTANDING DEMANDS AS OF: AUGUST 25, 1994 --------------------------------------------------------------------------------------------- CHECK NO . VENDOR DESCRIPTION COUNCIL APPROVAL AMOUNT P9739 P9740 P9741 P9742 P9743 P9744 P9745 P9746 P9747 P9748 010111 P9751 P9752 P9754 P9755 P9756 PERS SOUTHERN CA EDISON COMPANY SOUTHERN CA GAS COMPANY COMCAST CABLEVISION RUBEN CONTRERAS DAVE BAGLEY KIM HOWARD ROLANDO RIVAS `,JEFFERY STALLINGS STATE COMPENSATION FUND ALBERTSON'S STANDARD INSURANCE COMPANY SOFTWARE WIZARD HALLEY CAPREILLO SOUTHERN CA EDISON COMPANY SOUTHERN CA GAS COMPANY RETIREMENT FOR PAYROLL ENDING 7/29/94 $ 4,935.07 CASH PAYMENTS FOR 8/8/94 779.29 CASH PAYMENTS FOR 8/8/94 66.49 CASH PAYMENTS FOR 8/8/94 171.56 REFUND, RECREATION PROGRAM 306.00 REFUND, RECREATION PROGRAM 315.00 REFUND, RECREATION PROGRAM 365.00 CPR/FIRST AID TRAINING, CITIZENS PATROL 260.00 PAYROLL ADVANCE, ENDING 8/12/94 755.39 WORKER'S COMPENSATION INSURANCE FOR AUGUST,1994 3,901.95 FOOD FOR MIXER AT PICO PARK 31.98 DISABILITY INSURANCE FOR AUGUST, 1994 686.71 EMPLOYEE COMPUTER LOAN PROGRAM PURCHASE 555.78 REIMBURSEMENT FOR MILEAGE, PLANNING INTERN 8.05 CASH PAYMENTS FOR 8/10/94 592.25 CASH PAYMENTS FOR 8/10/94 48.57 A CITY OF GRAND TERRACE 3 DATE: AUGUST 25, 1994 CHECK REGISTER NO: 082594 OUTSTANDING DEMANDS AS OF: AUGUST 25, 1994 CHECK NO. VENDOR DESCRIPTION AMOUNT 29712 HCS-CUTLER MASTER LOCKS,PICO PARK $ 91.67 29713 SUPERIOR LOCKSMITH MAKE KEY, SENIOR CENTER 45.00 29714 MOUNTAIN ACADEMY RECREATION EQUIPMENT 556.85 29715 DJANG MEN LO REFUND, WASTEWATER DISPOSAL SERVICES 12.00 29716 DONNA LUTZ REFUND, WASTEWATER.DISPOSAL SERVICES 5.20 • 29717 MARLIN KNUTSON REFUND, WASTEWATER DISPOSAL SERVICES 13.60 29718 JENNY INGA REFUND, WASTEWATER DISPOSAL SERVICES 3.00 29719 DONALD SNIDER REFUND, WASTEWATER DISPOSAL SERVICES 4.00 29720 GUIDO PIERPAOLI REFUND, WASTEWATER DISPOSAL SERVICES 18.00 29721 DEANNA BUTLER REFUND, WASTEWATER DISPOSAL SERVICES 13.20 29722 AA EQUIPMENT PARTS FOR MAINTENANCE EQUIPMENT 83.15 29723 A & A PRODUCE COMPANY PRODUCE FOR CHILD CARE 82.50 29724 MATTHEW ADDINGTON PLANNING COMMISSION MEETING,8/4/94 50.00 29725 ARNOLD'S BACKFLOW TEST/REPAIR BACK FLOW DEVICE,TERRACE PINES 36.00 29726 BARTEL HEATING/AC REPAIR AIR CONDITIONING,CHILD CARE 278.00 29727 DAN BUCHANAN STIPENDS FOR AUGUST, 1994 300.00 li li CITY OF GRAND TERRACE 5 DATE: AUGUST 25, 1994 CHECK REGISTER NO:082594 OUTSTANDING DEMANDS AS OF: AUGUST 25, 1994 CHECK NO. VENDOR DESCRIPTION AMOUNT 29744 WILLIAM HAYWARD INSTRUCTOR, KARATE AND WEAPONS $ 1,322.40 29745 HERMAN HILKEY STIPENDS FOR AUGUST, 1994 300.00 29746 MOIRE HUSS PLANNING COMMISSION MEETING,8/4/94 50.00 29747 INLAND COUNTIES INSURANCE LIFE/DENTAL INSURANCE FOR SEPTEMBER,1994 610.51 29748 INTERSTATE BRANDS CORP. BAKERY GOODS FOR CHILD CARE 69.34 29749 KINGDON & SONS STORM DRAIN REPAIRS,MICHIGAN/VAN BUREN 6,375.00 29750 KRAFT FOOD SERVICE FOOD FOR CHILD CARE 841.68 29751 LEAGUE OF CA CITIES USERS GUIDE, BROWN ACT 10.00 29752 MCI TELECOMMUNICATIONS PHONE FOR JULY,1994 51.43 29753 PATRIZIA MATERASSI AUTO ALLOWANCE FOR AUGUST, 1994 200.00 29754 METROPOLITAN LIFE INSURANCE LIFE INSURANCE FOR SEPTEMBER, 1994 290.95 29755 METROPOLITAN LIFE INSURANCE LIFE INSURANCE FOR SEPTEMBER, 1994 505.90 29756 BYRON MATTESON STIPENDS FOR AUGUST, 1994 300.00 29757 RAY MUNSON PLANNING COMMISSION MEETING,8/4/94 50.00 29758 NASCO WEST RECREATION SUPPLIES 6.57 29759 ONE STOP LANDSCAPING DUMPING CHARGE FOR JULY, 1994 15.00 r 14 CITY OF GRAND TERRACE 7 DATE: AUGUST 25, 1994 CHECK REGISTER NO:082594 ---------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------- OUTSTANDING CHECKS AS OF: AUGUST 25, 1994 ---------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------- CHECK NO. VENDOR DESCRIPTION AMOUNT 29774 THOMAS SCHWAB AUTO ALLOWANCE FOR AUGUST,1994 AND REIMBURSEMENT FOR AUTO RENTAL FOR LEAGUE OF CALIFORNIA CITIES CONFERENCE $ 480.99 29775 SIGNAL MAINTENANCE INC. SIGNAL MAINTENANCE FOR JULY, 1994 363.52 29777 JIM SIMS PLANNING COMMISSION MEETING,8/4/94 50.00 29778 JAMES SINGLEY STIPENDS FOR AUGUST, 1994 300.00 29779 SMART & FINAL IRIS COMPANY SUPPLIES FOR PICO PARK AND BATTERIES 69.28 29780 SOUTHERN CA EDISON COMPANY ELECTRIC, STREET LIGHTS 3,299.87 29781 SOUTHERN CA GAS COMPANY GAS FOR CITY OWNED FACILITIES 139.56 29782 THOMAS,BIGBIE & SMITH INTERIM BILLING FOR 1993/1994 AUDIT 3,400.00 29783 TRI-COUNTY OFFICIALS UMPIRES FOR SLO-PITCH SOFTBALL 120.00 29784 UNDERGROUND SERVICE ALERT ALERT NOTIFICATION FOR JULY,1994 52.50 29785 FRAN VAN GELDER PLANNING COMMISSION MEETING,8/2/94 50.00 29786 VISA MEETING, PLANNING/CITY MANAGER AND LEAGUE OF CALIFORNIA CITIES CONFERENCE 1,025.52 29787 WAXIE JANITORIAL SUPPLIES FOR CIVIC CENTER AND CHILD CARE 774.74 29788 WEST PUBLISHING COMPANY CALIFORNIA CODE UPDATES 69.40 CITY OF GRAND TERRACE COdITY REDEVELOPMENT AGENCY 1 DATE: AUGUST 25, 1994 CHECK REGISTER NO.082594 ---------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------- OUTSTANDING DEMANDS AS OF: AUGUST 25, 1994 ---------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------- CHECK NO. VENDOR DESCRIPTION AMOUNT P9738 BALLOON TEAM PROMOTIONS BALLOONS FOR PICO PARK OPENING $ 150.00 P9748 STATE COMPENSATION INS.FUND WORKER'S COMPENSATION FOR JULY, 1994 261.67 P9749 RIVERSIDE HIGHLAND WATER WATER FOR 11881 PRESTON 112.32 P9769 C.G. WILSON CONSTRUCTION CO. PROGRESS PAYMENT FOR REHABILITATION WORK, 12595 MIRADO 11,760.00 P9770 BANK OF AMERICA PAYMENT ON BOND ISSUE 626,828.00 P9771 PETTY CASH REIMBURSEMENT FOR REHABILITATION PROGRAM 39.63 29711 CITY OF GRAND TERRACE WASTEWATER DISPOSAL SERVICES FOR 12595 MIRADO AND 11881 PRESTON 166.00 29727 DAN BUCHANAN STIPENDS FOR AUGUST, 1994 150.00 29730 GENE CARLSTROM STIPENDS FOR AUGUST, 1994 150.00 29733 CONLIN BROS. EQUIPMENT FOR BALL FIELDS,PICO PARK 181.55 29745 HERMAN HILKEY STIPENDS FOR AUGUST, 1994 150.00 29747 INLAND COUNTIES INSURANCE LIFE INSURANCE FOR SEPTEMBER, 1994 27.51 29756 BYRON MATTESON STIPENDS FOR AUGUST, 1994 150.00 29760 PACIFICARE HEALTH INSURANCE FOR SEPTEMBER, 1994 258.33 29765 PRUDENTIAL SERVICE BUREAU HEALTH NETWORK INSURANCE FOR SEPTEMBER, 1994 69.13 29767 RIVERSIDE HIGHLAND WATER WATER FOR 11881 PRESTON AND 12595 MIRADO 137.62 PENDING CITY COUNCIL APPROVAL CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR COUNCIL MEETING - AUGUST 11, 1994 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on August 11, 1994 at 6:00 P.M. iw PRESENT: Byron Matteson, Mayor Jim Singley, Councilmember Dan Buchanan, Councilmember Thomas J. Schwab, City Manager Brenda Stanfill, City Clerk John-Donlevy, Assistant City Manager Patrizia Materassi, Community Development Director Bernard Simon, Finance Director John Harper, City Attorney Captain Tom Denham, Sheriff's Department ABSENT: Gene Carlstrom, Mayor Pro Tempore Herman Hilkey, Councilmember Joe Kicak, City Engineer The meeting was opened with invocation by Pastor Salim Elias, Azure Hills Seventh-Day Adventist Church, followed by the Pledge of Allegiance led by Councilmember Singley. Mayor Matteson convened City Council meeting at 6:00 P.M. Mayor Matteson reconvened City Council meeting at 6:15 P.M. ITEMS TO DELETE Council concurred to postpone Item 7A. (Mobilehome Conversion Study) to the September 8, 1994 City Council meeting. SPECIAL PRESENTATIONS Mayor Matteson read a Proclamation declaring the week of August 1 - 7, 1994 "World Breastfeeding Week." 2A. Recycling Family of the Month - June 1994 Mayor Matteson announced that Linda Rohe and family of 22842 Minona are the recipients of the June 1994 Recycling Family of the Month Award and of local COUNCIL AGENDA ITEM # 3Z�> Council Minutes - 08/11/94 Page 3 PUBLIC COMMENT J.R. Taylor, 22843 Vista Grande Way, Grand Terrace; praised the service provided by City Engineer Joe Kicak and Building Inspector Virgil Barham for their time, advice, and assistance with a roofing project. 4W ORAL REPORTS 5A. Committee Reports 1. Historical & Cultural Committee (a) Minutes of 07/05/94 CC-94-116 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER BUCHANAN, CARRIED 3-0-2-0, (MAYOR PRO TEM CARLSTROM AND COUNCILMEMBER HILKEY WERE ABSENT) to accept the Historical and Cultural Committee Minutes of July 5, 1994. Councilmember Buchanan, questioned the progress of the transcription of the historical interview tapes. City Manager Schwab, responded that City employee Yolanda Martinez is transcribing the tapes at work, adding that the transcription has been given priority. He speculated that the tapes will be finished in a few months. 5B. Council Reports Mayor Matteson, announced that the Woman's Club will hold an Ice Cream Social on Wednesday, August 170, 1994, adding that tickets for the Social are available from Bee Gigandet or Penny Winkler. He reported that the Pico Park Grand Opening was Saturday, August 6 and expressed his pleasure with the park. He applauded the efforts of staff in completing the project and speculated that the project may receive engineering and development awards. He added that the Chamber of Commerce held their Mixer at the park on Wednesday, August 10, 1994. Councilmember Singley, reported that he attended the July 1994 League of California Cities Conference in Monterey, adding that the downsizing of government was discussed. He indicated the Council Minutes - 08/11/94 Page 5 Chamber Mixer held at the Park Wednesday, August 10. He noted the park is being used already. He stressed that the park belongs to Grand Terrace, indicating that the burden of the care of the park resides with the community. He asked that the public throw trash away and clean up before leaving the park. He requested that residents watch for graffiti and report any problems immediately. He commented that the City has received a letter commending the maintenance crew for prompt action to resolve a problem with a palm tree in the City. He remarked that he was pleased to hear positive feedback regarding the actions of City staff, adding that he hears more positive feedback than criticism. He indicated that he was pleased to learn the Colton School District has agreed to continue to maintain crossing guard coverage at Grand Terrace Elementary School. Mayor Matteson, invited the public to view the new park, commenting that the park contains three baseball diamonds, four soccer fields, two basketball courts, restrooms, a Snack Bar, picnic areas, and barbecues. Councilmember Singley, indicated the League of California Cities Development Forum discussion involved changing the name of Barton Road to Grand Terrace Boulevard or Avenue to help identify the City and provide more exposure along the freeway. He voiced his support of the concept but stated that the business owners along Barton Road should be consulted. He indicated that a number of business owners have indicated they support the change. He requested that the name change be placed on the Agenda for comment at the first City Council meeting in September. Mayor Matteson, requested that an article or question be included in the newsletter to determine whether the name change is favored by the community. Councilmember Singley, requested that the article state that public input would be received at the first meeting in September. Mayor Matteson, also indicated that the public could call City Hall with their remarks about the renaming of the street. Council Minutes - 08/11/94 Page 7 subcommittee consisting of the City Manager, Assistant City Manager, Housing Rehabilitation Coordinator, Community Development Director, Finance Director, and City Clerk to make recommendations on prioritization of purchase rehabilitation applicants: • Current resident of Grand Terrace • Employed in the City of Grand Terrace • Family size • Family income • Credit worthiness ORDER OF ADJOURNMENT Mayor Matteson adjourned the City Council Meeting at 7:20 p.m., until the next Regular CRA/City Council Meeting, which is scheduled to be held on Thursday, August 25, 1994. CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace Planning Department DATE: August 25, 1994 TO: City Council FROM: Planning Department SUBJECT: Measure I Capital Improvement Program RECOMMENDATION: Adoption of Resolution to be Submitted to SANBAG ************************************************** BACKGROUND: Measure I, the San Bernardino County Transportation 1/2 cent sales tax program, requires that each local jurisdiction annually adopts and updates by resolution a five-year capital improvement program and a twenty-year transportation plan. Please note that the Measure I Capital Improvement Program (CIP) includes only those projects to be funded by Measure I. This CIP is different from the Regional Transportation Improvement Plan (RTIP) CIP recently submitted to you by Joann (the Interim Director). The main purpose of this Resolution is to comply with Measure I regulations in order to continue receiving our local portion of Measure I. This is the third year a Measure I CIP Resolution is being approved by the City Council. Due to adjustments on estimated revenue (largely based on SANBAG numbers) from $100,000 per year to approximately $80,000, we are altering previous year proposal of 40%/60% split between road maintenance and transportation projects to 50%/50%. This will allocate needed funds for road maintenance and allows us to 'build up" a co -funding for larger transportation projects. Without this co -funding, we are not eligible for most of the State and Federal grants/funds. (Please refer to Measure I Funds Available for Transportation, Attachment B.) Please review the Measure I Five and Twenty Year Plan (94/2010) as revised, on the last page of Attachment A. First priority was given to road maintenance and to intersection improvements. Second priority was given to important projects, yet those which can wait for funds to 'build up" and are not eligible for State funding because they are not on the CMP Network. COUNCIL AGENDA ITEM #3F- 22795 Barton Road • Grand Terrace, California 92324-5295 • (909) 824-6621 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, STATE OF CALIFORNIA, ADOPTING THE FIVE YEAR CAPITAL IMPROVEMENT PROGRAM AND TWENTY YEAR TRANSPORTATION PLAN WHEREAS, San Bernardino County voters approved passage of Measure I in November 1989 authorizing San Bernardino Associated Governments, acting as the San 40 Bernardino County Transportation Authority, to impose a one-half of one percent retail transactions and use tax applicable in the incorporated and unincorporated territory of the County of San Bernardino; and WHEREAS, revenue from the tax can only be used for transportation improvements and traffic management programs authorized in the Expenditure Plans set forth in Ordinance No. 89-01 of the Authority; and WHEREAS, Expenditure Plans of the Ordinance require each local jurisdiction receiving revenue from the tax to expend those funds pursuant to a Five Year Capital Improvement Program and a Twenty Year Transportation Plan adopted by resolution of the 4W local jurisdiction; and WHEREAS, Expenditure Plans of the Ordinance also require that each local jurisdiction annually adopt and update the Five and Twenty Year Plans. NOW, THEREFORE, BE IT RESOLVED that: 1. Fifty percent (50%) of these Measure I funds shall be allocated to road maintenance projects and the other fifty percent (50%) to transportation projects as listed in attached Measure I Five Year Capital Improvement Program and 20 Year Transportation Plan. This is proposed from the 1995/96 fiscal year to the year 2010, when Measure I "sunsets". 2. The road maintenance portion of the allocation will likely be expended on a yearly basis, while the transportation funds shall be saved to provide co -payment for large improvements, i.e. Barton Road Bridge widening. 3. In case of an emergency, such as floods or other major road expenses, the transportation funds can be reallocated. Attachment A 1i CITY OF GRAND TERRACE MEASURE I FIVE AND TWENTY YEAR PLAN (1994/2010) Year Street & Limits Improvements Total Cost 1995-2010 Entire City road maintenance vary per project 1996-97 Barton Road/I-215 widen overpass to 796,000 provide for two additional lanes of traffic 2000 2005 2010 Barton Rd/Michigan widen intersection 164,000 to ultimate width Commerce Way to New connection of 1,143,000 I-215 at Iowa major arterial (88' r-o-w) to the I-215. Railroad crossing, r-o-w acquisition, street improvements, traffic signal installation. van Buren -Michigan widening to west City limits 1,114,000 Measure I Funding 493,622 194,922 Note: approximately 25% 41,000 312,622 258,800 TOTALS 11300,966 22795 Barton Road Grand Terrace California 92324-5295 Civic Center (909)824-6621 Fax (909) 783-7629 Byron R. Matteson Mayor tonald M. Christianson Mayor Pro Tempore Gene Carlstrom Herman Hilkey Jim Singley Council Members Thomas J. Schwab City Manager 12-1.1046 STAFF REPORT DATE: August 10, 1994 MEETING DATE: August 25, 1994 At the regular meeting of May 13, 1993, City Council accepted Riders to the Bonds securing improvements within Tracts 13050, phases 1 through 4. The Riders decreased the obligation of the developer to 10% of the original estimated cost of improvements during the 1 year maintenance period. That maintenance period terminated on May 13, 1994. The developers requested the release of the balance of their bonds (101/6). It is therefore appropriate for the City Council to release the bonds. In addition, the Bond for the water system improvements is being held in the amount of the full value of improvements due to problems with the relocation of water system. That problem has now been resolved and therefore the bonds securing the improvements of water system may now be released. Staff recommends that City Council release the following bonds in the amount indicated: BOND NO. TYPE OF BOND NA 100434 Street and Storm Drain NA 100432 Sanitary Sewer NA 100411 Grading NA 100433 Water (Performance) NA 100433 Water (Labor and Material) JK/ct $43,650.00 13,050.00 6,300.00 58,500.00 29,250.00 COUNCIL AGENDA ITEM 43F- STAFF REPORT DATE: August 19, 1994 CRA ITEM () COUNCIL ITEM (X) MEETING DATE: August 25, 1994 SUBJECT: RESOLUTION PROVIDING FOR THE APPOINTMENT TO THE OFFICES 60 OF THIS CITY THAT WERE TO BE ELECTED ON TUESDAY, NOVEMBER 8, 1994 As of the close of the Nomination Period for the General Municipal Election scheduled for November 8, 1994, there are not more candidates than offices to be elected. Two seats are scheduled for reelection and two people submitted nomination papers and qualified as candidates. The qualified candidates are Herman Hilkey and Dan Buchanan. Pursuant to Section 22843.5 of the Elections Code, one of the following courses of action may be taken by the City Council: 1. Appoint to the office the person who has been nominated. 2. Appoint to the office any eligible voter if no one has been nominated. 3. Hold the election if either no one or only one person has been nominated. Attached is a resolution that provides for the appointment of the candidates to the offices and cancels the Municipal Election scheduled for November 8, 1994 STAFF RECOMMENDS COUNCIL: ADOPT THE RESOLUTION PROVIDING FOR THE APPOINTMENT TO THE OFFICES OF THIS CITY THAT WERE TO BE ELECTED ON TUESDAY, NOVEMBER 8, 1994. COUNCIL AGENDA ITEM # 3G STAFF REPORT DATE: August 22, 1994 CRA ITEM () COUNCIL ITEM (X) MEETING DATE: August 25, 1994 ow SUBJECT: DESIGNATE ALTERNATES TO SANBAG M Currently, the City of Grand Terrace SANBAG representative is Councilmember Gene Carlstrom, with Councilmember Jim Singley as alternate. SANBAG's staff suggested that all other members also - be designated alternates so that we can always have a voting member present at the SANBAG Board Meetings and related subcommittees. All members will then be eligible for stipend. STAFF RECOMMENDS: Approval of all other City Councilmembers as SANBAG alternates. COUNCIL AGENDA ITEM # 31� CITY OF GRAND TERRACE RECEIVED CRIME PREVENTION COMMITTEE MEETING, MONDAY, JULY 11, 1994 TES : CITY C'�E 1A DEPT. MINU The Grand Terrace Crime Prevention Committee met at it's regular monthly meeting in the Community Room at the Civic Center at 1800 hours. MEMBERS PRESENT: JoAnn Johnson, Chairperson, Harold Lord, Treasurer, Howard Panek, Assistant to the Comunity Services Officer, Be Gigandet, Dick Peters and Dick Rollins Recording Secretary. MEMBERS ABSENT: Philomena Spisak - on vacation Mike Fasenmyer- alternate member CITY STAFF: None GUESTS PRESENT: Ed O'Neil, Supervisor Riordan's office Councilman Herman Hilkey Councilman Jim Singley B-.itsy Miller The Minutes of the meeting of both May 9, 1994 and June 13, 1994 were reviewed and the Minutes of June 13, 1994 were read and approved as written unanimously. #1 There being no Budget Form Harold Lord was unable to make a Budget Report. #? Chairperson, Joann Johnson read a letter to the Committee from the Volunteer Center of the Inland Empire as the Senior Volunteer of the Year. This award will be presented to Mr Howard Panek at the Orange Show Restaurant on July 19, 1994 by San Bernardino Mayor Mr. Tom Minor for his outstanding contribution in behalf of Crime Prevention for the City of Grand Terrace. #3 Discussion regarding the installation of a gate at the end of Westwood Driv. It was reported that the property owner paid for the gate materials with the local prperty owners doing much of the installation work and the Riverside Highland Water Company performing the welding service. C.D.F. supplied the lock so that they may have emergency access. #4 Extensive discussion regarding the Crime Prevention Committee's new guidelines were made with Councilman Hilkey and Council- man Singley. Some revisions and clarifications were made that would become a permanent part of the new guidelines and were agreed upon by the Committee members. #5 There being no further business adjourned at 1900 hours. Dick Rollins, recording secreary Election of new officers for the Committee were due for the upcoming terms. The Committee unanimously agreed that all the postions would remain the same as currently held with no changes. Be Gigandet reported that she had submitted her resignation as a member of the Committee.+ r�yn to Im COMMITTEE REQUEST FOR CITY COUNCIL ACTION COUNCIL MEETING DATE- AUGUST 25, 1994 DATE: AUG. 9, 1994 PROBLEM: THE CRIME PREVENTION COMMITTEE HAS TWO REGULAR MEMBER AND TWO ALTERNATE MEMBER VACANCIES. ALTERNATIVES: CONTINUE WITH VACANCIES UNTIL OTHER CANDIDATES APPLY. SOLUTION(S): ACCEPT THE APPLICATION OF DOTTIE RABORN AS A REGULAR MEMBER OF THE COMMITTEE. PROPOSED ACTION TO BE TAKEN BY COUNCIL AND/OR STAFF: CITY COUNCIL TO ACCEPT THE APPLICATION OF DOTTIE RABORN AS A REGULAR VOTING MEMBER OF THE CRIME PREVENTION COMMITTEE AND MAYOR, BYRON MATTESON TO PREPARE A LETTER TO MRS. RABORN REGARDING THIS ACTION. COUNCIL AGENDA ITEM # 5 C"� COMMITTEE REQUEST FOR CITY COUNCIL ACTION COUNCIL MEETING DATE: AUGUST 25, 1994 DATE: AUG. 9, 1994 (,w PROBLEM: THE CRIME PREVENTION COMMITTEE HAS TWO REGULAR MEMBER AND TWO ALTERNATE MEMBER VACANCIES. ALTERNATIVES: CONTINUE WITH VACANCIES UNTIL OTHER CANDIDATES APPLY. SOLUTION(S): ACCEPT THE APPLICATION OF BITSY MILLER AS A REGULAR MEMBER ON THE COMMITTEE. PROPOSED ACTION TO BE TAKEN BY COUNCIL AND/OR STAFF: CITY COUNCIL TO ACCEPT THE APPLICATION OF BITSY MILLER AS A REGULAR VOTING MEMBER OF THE CRIME PREVENTION COMMITTEE AND MAYOR, BYRON MATTESON TO PREPARE A LETTER TO MS. MILLER REGARDING THIS ACTION. COUNCIL AGENDA ITEM # Sf� 1�) RECEIVED 11 EMERGENCY OPERATIONS COMMITTEE CITY OF GRAND TERRACE 'ITY 'CLFR#C'S DEFT. MEETING MINUTES FOR MAY 17, 1994 1. CALL TO ORDER: The meeting was called to order at 7:00 pm by chairman Gary Eldridge. 2. MEMBERS PRESENT: Gary Eldridge, Eileen Hodder, Vic Phennighausen, Jim Hodder GUESTS PRESENT• Darla Wertz 3. APPROVAL OF MAY MINUTES• The minutes of the May 17 meeting were read and approved. 4. COUNCIL LIAISON REPORT: Not present. 5. EQUIPMENT/FACILITY STATUS REPORT: (a) Vic reported that the batteries for the camcorder have been charged. (b) The. communications equipment and the generator are functioning normally. 6. OLD BUSINESS: (a) Eileen reported that the purchase requisitions for additional food supplies will be turned in this week. (b) The committee decided to provide a communications demonstration at the Grand Terrace Days celebrations, will promote disaster preparedness with brochures and discussions with citizens, and attempt to recruit new members. COUNCIL AGENDA ITEM # SN a(P-) EMERGENCY OPERATIONS COMMITTEE RECEIVED CITY OF GRAND TERRACE MEETING MINUTES FOR JUNE 21, 1994 :,ITY CLERWO DEPT. The meeting was called to order at 7:10 pm by chairman Gary Eldridge. 4 2. MEMBERS PRESENT: Gary Eldridge, Eileen Hodder, Vic Phennighausen, Jim Hodder Sharon Korgan Community Services Officer), Howard -Panak, Heather Medrano (Citizens Patrol members), Gene McMeans (Riverside Highland Water Co.) The minutes of the May 17 meeting were read and approved. OMEMProw)► •► 0 R 30*63; Assistant City Manager John Donlevy briefed the committee on his previous experience in the Wittier Quake disaster response prior to his position with Grand Terrace, and his plans to assist the committee. This experience will be invaluable for the city. He related that he wants the committee to prepare for a presentation to the council and staff by August, and over the next 18 months conduct exercises in 4 phases. These consist of orientation, a table top exercise, a small drill, and finally a full drill. He also reported that Ben Boswell has scripts for these exercises and get them for the committee. The committee expressed that more members are needed and John took an action to research the rules, if any, on the maximum members allowed. • 'v ► ; 20 '•; (a) The communications equipment and the generator are functioning normally. COUNCIL AGENDA ITEM # 5P\a CO) The meeting was adjourned at 9:00 pm. Respectfully submitted, James A. Hodder, Secretary Emergency Operations Committee 21 CRA ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: August 25, 1994 SUBJECT: Nondisposal Facility Element (NDFE): Adoption 4 Recommendation: FUNDING REQUIRED NO FUNDING REQUIRED XX At the July 14, 1994 City Council Meeting, the draft Nondisposal Facility Element (NDFE) was presented to the Council for public review. The NDFE has been prepared in its final format for the adoption by the City Council. For the adoption, a public hearing is required. Following approval, staff will formally submit the City's Source Reduction, Household Hazardous Waste and Non -Disposal Facility Elements to the State of California Integrated Waste Management Board for approval pursuant to AB939. STAFF RECOMMENDS THAT COUNCIL: 1. CONDUCT A PUBLIC HEARING TO RECEIVE PUBLIC INPUT ON THE ADOPTION OF A NON -DISPOSAL FACILITY ELEMENT; AND 2. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE ADOPTING A NONDISPOSAL FACILITY ELEMENT ATTACHMENTS: Resolution Final NDFE Staff Report: July 14, 1994 CITY OF GRAND TERRACE CITY COUNCIL AGENDA REPORT COUNCIL AGENDA ITEM # BOA I, BRENDA STANFILL, City Clerk Df the City of Grand Terrace, hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 25th of August, 1994 by the following vote: AYES: NOES: ABSENT: ABSTAIN: CITY CLERK APPROVED AS TO FORM John Harper, City Attorney TABLE M-1 CITY OF GRAND TERRACE NDFE WASTE RECOVERY AND MRFS FACT SHEET 4 EXISTING FACILITY NAME/OPERATOR LOCATION TYPE OF FACILITY CAPACITY EXPECTED DIVERSION RATE PARTICIPATING JURISDICTIONS PROPOSED FACILITY NAME/OPERATOR LOCATION TYPE OF FACILITY CAPACITY EXPECTED DIVERSION RATE PARTICIPATING JURISDICTIONS Consolidated Volumn Transporters 1131 N. Blue Gum Street Anaheim, CA 92815 Material Recovery Facility (MRF) 4,180 Tons Per Day 85% to 93% Recovery Diversion Rt. Various Cities & Private Haulers from Southern California Kaiser Burrtec West Valley MRF East of Etiwanda, North of San Bernardino Avenue, Fontana Proposed transfer/buyback/recycling and Material Recovery Facility (MRF) 3,500 Tons per Day 25% Expected to include County and Cities of Fontana, Rialto and other interested jurisdictions. TABLE M-2 CITY OF GRAND TERRACE NDFE PROCESSOR/RECYCLER - BUY BACK FACILITIES FACT SHEET EXISTING FACILITY NAME/OPERATOR LOCATION TYPE OF FACILITY CAPACITY EXPECTED DIVERSION RATE PARTICIPATING JURISDICTIONS :I Main Street Recycling 608 E. Main Street Ontario, CA. Buy-Back/Processor-Recycler 1,000 Tons Per Day 3.64% of Flow Managed by BFI/3.11% of SRRE Total Flow Unincorporated areas in the County and surrounding cities. CRA ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: July 14, 1994 SUBJECT: Nondisposal Facility Element (NDFE): Notice of Availability for Public Review Recommendation: FUNDING REQUIRED NO FUNDING REQUIRED XX California Public Resources Code (PRC) Sections 41730 et seq. require that every California city and county prepare and adopt a Nondisposal Facility Element (NDFE) for all new Nondisposal facilities, and any expansions of existing facilities, which will be needed to implement the City's Source Reduction and Recycling Element (SRRE). A Nondisposal facility is defined as any solid waste facility required to obtain a solid waste facility permit or a transformation facility. The attached draft was submitted to the County on March 21, 1994 and was approved. The requested action will provide public notice of availability of this draft for review during a 30 day period. Following this review, the item will be resubmitted to the City Council for final approval and appended to the City's SRRE. In August, staff will transmit the final drafts of all required source reduction elements to the State Consolidated Integrated Waste Management Board to comply with AB939 requirements. STAFF RECOMMENDS THAT COUNCIL: AUTHORIZE THE REQUIRED PUBLIC NOTICING OF THE DRAFT NONDISPOSAL FACILITY ELEMENT FOR THE CITY OF GRAND TERRACE. Attachments: Sample Legal Notice Draft NDFE CITY OF GRAND TERRACE CITY COUNCIL AGENDA REPORT DATE: August 25, 1994 TO: City Council FROM: Community Development Director SUBJECT: R.V. Cover Review RECOMMENDATION: Approval of policy by adoption of attached Resolution **************************************** BACKGROUND: Planning Department At its meeting of August 4, 1994, the Planning Commission approved new policy for the review of R.V. Covers. Basically, it was determined that the impact of certain R.V. covers can be compared to the impact of a room addition, accessory structure and/or playhouse. Therefore, similarly, R.V. covers should also have a minor type of review. No significant issues were raised at the meeting, and no code amendments are necessary. In addition, no pro -active code enforcement will take place; only complaint - based code enforcement. Please refer to Planning Commission report attached for details. Pictures and a transparency showing the types of R.V. covers encountered will be available at the meeting. Respectfully submitted, Patrizia Materassi Community Development Director PM:ma Attachments: A - Resolution B - Planning Commission Report c:\wp51\planning\misc\rvcovers.cc COUNCILAGENDA ffW # S P° 22795 Barton Road • Grand Terrace, California 92324-5295 • (909) 824-6621 11 3. Require a Building Permit Application for determination if a permit is required or not: $33.00. Recommended procedure can be incorporated without code amendments, as the definition of accessory structures is very broad and the Land Use Application process already requires staff review of any "construction" above 6' in height. PASSED AND ADOPTED by the City Council of the City of Grand Terrace, California, at a regular meeting held on the 25th day of August, 1994. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda Stanfill, City Clerk APPROVED AS TO FORM: John Harper, City Attorney Byron Matteson, Mayor At this time, as a result of our research, staff proposes a minimal review process for R.V. Covers, as follows: 1. Interpret subject items to be accessory structures as well as construction activity. 2. Require Land Use Application (Level 1 Design Review) including notices to adjacent property owners, with the right to appeal to Planning Commission and Site and Architectural Review option: $33.00. 6 3. Require a Building Permit Application for determination if a permit is required or not: $33.00. Recommended procedure can be incorporated without code amendments, as the definition of accessory structures is very broad and the Land Use Application process already requires staff review of any "construction" above 6' in height. No pro -active code enforcement will take place; only complaint -based code enforcement. This process would function as an educational tool and would be used whenever applicants call for information, or in case of illegal construction. An example is the large R.V. cover at 23059 Merle Court which triggered neighbor complaints. Please refer to the second page of the memorandum to the City Manager for information on this case, Attachment B. ISSUES: Design Criteria: The only issue staff can see at this point is whether or not there is a need to develop design criteria. Staff feels that since these R.V. covers fit into the definition and can be considered accessory structures, and staff has design authority to review these and even larger construction of room additions, staff is prepared to review R.V. covers following existing Site and Architectural Review guidelines "as is", without additional design criteria. Should the Commission desire further guidelines, staff will pursue it. Please refer to polaroid pictures of various R.V. covers found in our City. The angle of the pictures is minimizing the visual impact, however, it still shows the various types encountered. RECOMMENDATION: Motion to approve policy by approving attached Resolution. 0 DATE: June 22, 1994 TO: Thomas Schwab, City Manager FROM: Patrizia Materassi, Community Development Director SUBJECT: RV. Cover Review Per your request, attached is our recommendation on how to handle similar cases in the future. As you are aware, R.V. covers and tents have not been considered accessory structures or construction activity in the past. They are of a temporary nature and usually do not threaten public health and safety. Unless these covers are made of wood or brick, with a roof or any other permanent type of construction material or are used for habitable purposes, no review 4 is required. We have recently, and for the first time, received two citizen complaints for R.V. covers and have noticed a proliferation of them within the City. Some are neat and well done and some are very substandard. As with playhouses, R.V. covers may need some type of minimal review. The review will minimize bulk and visual impact of R.V. covers on adjacent neighbors. Review process recommended is as follows: 1. Interpret subject items to be accessory structures as well as construction activity. 2. Require Land Use Application (Level 1 Design Review) including notices to adjacent property owners, with the right to appeal and Planning Commission - Site and Architectural review option: $33.00. 3. Require a Building Permit Application for determination if a permit is required or not: $33.00. Recommended procedure can be incorporated without code amendments, as the definition of accessory structures is very broad and the Land Use Application process already requires staff review of any "construction" above 6' in height. Attachment B �O P(, rg' jot'. . . . . . . . . . . . . . . . Tract No. 9483, M.S.135180 82 Grand ramoe � , Q /1 TaxRcte A►to V�/ 18002.1f00u� Per. Hermosa ROncho,M.a 13125 oeNd�r 1a77 . 276-53 L I OCNvilt vaiw cc AssessorftIWQPB Por.SWtµ.SE114.Sac33, 8oa1c 2MP*p 53 I T.l$.. R4W. Son Bernardino Cow+b a i ..r .. • '�� via •. qi � IL 4 +� • .-left J * •4 . �. • L _ • # . • •r • 22795 Barton Road Grand Terrace alifornia 92324-5295 Civic Center r(909) 824-6621 Fax (909) 783-7629 Byron K Matteson Mayor ild M. Christianson Mayor Pro Tempore Gene Carlstrom 'C ?erman Hilkey Tim Singley Council Members Thomas I Schwab City Manager 12-13.1055 MEMORANDUM TO: Patrizia Materassi, Community Development Director FROM: Joseph Kicak, City Engineer. DATE: June 23, 1994 SUBJECT: Complaint - 23059 Merle Court - RV. Cover Structure As per request from the Planning Department, I visited the site to investigate the complaint regarding the R V. cover. Please be advised that this facility would not come under the jurisdiction of this department and therefore would not require a permit or any type of inspection. I spoke with W. John Jensen, he stated that he had contacted the property owner to the west at 2306UMerle Court and discussed this issue with him prior to purchasing the cover and at that time his neighbor had no problem. He, in addition has tried to work with his neighbor to please him JK/ct CRA ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: August 25, 1994 SUBJECT: City Park and Facilities Policy Guidelines and Fees 010 Recommendation: FUNDING REQUIRED NO FUNDING REQUIRED XX In an effort to provide a uniform means of managing the City's park facilities, the Community Services Department has drafted a policy manual to guide the operation and use of these public assets. The policies presented have been initiated in both a general and specific format to allow administrators to inform the public of their obligations and provide flexibility to handle the multitude of situations we are expected to encounter. Most policies have been established to conform with the City Municipal Code and current policies implemented by the Department. A new section involves the establishment of a fee structure for both public and private groups interested in obtaining exclusive and reserved use of the facilities. Fee Structure: Within the policy manual, a number of fees have been established as a means of cost recovery for City maintenance on parks. The fees simply reflect the reimbursement of City incurred expenses and personnel needed to service and maintain the facility. The hourly rates for field and facilities use incorporate personnel, maintenance, watering and untilities. Lighting costs reflect actual costs as provided by Southern California Edison. In some fees, staff is recommending a dual rate structure for residents and non-residents. An example of costs for parks is the estimated maintenance of Pico Park. The fully allocated cost for the maintenance of a field during a regular baseball season is estimated at $2,500 per month for personnel, equipment, repairs and supplies to prepare the fields on a daily basis. Based on these calculations staff is recommending an hourly rental rate of $7.50 for residents and $15 for non-residents. In a comparison of the recommended rates, staff initiated a survey of other localities. The following chart is an overview of charges to residents from local communities: Resident Rate ■ GT 13 Rialto M Redlands 0 La Verne ■ Jurupa 0 Fontana ® Corona ® Bloomington 0 10 20 30 40 CITY OF GRAND TERRACE CITY COUNCIL AGENDA REPORT COUNCIL AGENDA ITEM # 8C� RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE ESTABLISHING PARK POLICIES AND FEES WHEREAS, the City has determined a need to establish formal guidelines for the use and management of its parks and facilities; and WHEREAS, the Community Services Deparment has prepared a manual of Rules #4V and Regulations to include policies regarding park hours, use, reservations and exclusive utilization of parks; and WHEREAS, the City has a need to establish a fee structure for the use of facilities when used for the exclusive and reserved benefits of both public and private groups within and outside of the City of Grand Terrace; and WHEREAS, the fee structure is meant to provide for a cost recovery of expenses directly related to the use of said facilities, not limited to utilities, maintenance, personnel and repairs; and NOW, THEREFORE, it is hereby resolved that the City of Grand Terrace adopt the Park Policies and Fees. PASSED AND ADOPTED by the City Council of the City of Grand Terrace, California, at the meeting held on the 25th day of August, 1994. ATTEST: City Clerk of the City of Grand Terrace Mayor of the City of Grand Terrace and of the City Council thereof and of the City Council thereof. CITY OF GRAND TERRACE PARK AND FACILITIES RULES AND REGULATIONS Introduction: The City of Grand Terrace has established the following rules and regulations for the use of parks and facilities. Their purpose is to insure the efficient management and complete enjoyment of these facilities for our residents. The oversight and enforcement of these policies is through the Recreation and Community Services Department. The policies have been written to provide general 6 guidelines for the management of the park. More specific interpretations of the policies may be made and the discretion of the City Manager, Assistant City Manager, Director of Recreation Services or other designee. 1. PARK LOCATIONS: A. PICO PARK- 21950 Pico St. The premises consist of the following: Ballfield #1, Ballfield #2, and Ballfield #3. Basketball Court #1 and Basketball Court #2. Concession Stand. Shelter Picnic Area with tables A, B, C, and D. Unsheltered Picnic Tables E, F, and G. The premises also has at Tot Lot, rest rooms, and parking lot that are "common areas" of the park and are open to the public during all park operating hours. 46, B. TERRACE HILLS COMMUNITY PARK- 22735 DeBerry St. The premises used hereby consists of the following: Upper field parallel to the Tot Lot (Area 1), middle field parallel to the softball field (Area 2), lower field parallel to the pool (Area 3), a softball field (Area 4), and concession stand. Two sheltered picnic areas, with tables IA, 1B, 1C, 1D, 2A, 2B, 2C, and 2D. The premise also has a Tot Lot, rest rooms, and parking lot that are "common areas" of the park and are open to the public during all park operating hours. C. TJ AUSTIN Park D. GRIFFIN PARK/GREEN BELT E. SENIOR CENTER-22627 Grand Terrace Road 2. HOURS OF OPERATION: City park facilities hours are from 7:00 a.m. to 10:00 p.m. Monday through Sunday. City of Grand Terrace Park Rules and Regulations 1. Applications may be made at least ten (10) working days in advance on the official City forms provided. Small correlated groups may have a minimum of two (2) days for clearance. 2. Reservations may be made up to a maximum of two (2) months in advance. 3. City sponsored events take priority over all other usage of the facility. 4r 4. Permits will not be issued to anyone under 18 years of age. 5. Permittee's will be required to have not less than one adult chaperon for each 12 minors present during use of the facilities. 6. Only the time stated on application will be granted for usage. All decorating, set-up, event and cleaning times must be stated on the completed City application. Fees for usage will be based on all time stated on the application. 7. Applicants are responsible for the actions and supervision of their guests and employees (coaches, spectators etc.) 5. STORAGE OF EQUIPMENT AND SUPPLIES IN CITY FACILITIES: Leagues and groups which utilize the fields on a regular basis may periodically reserve an exclusive use of the snack bar facilities. The following regulations apply to those uses: A. "USERS" may store equipment and supplies within the snack bar and "Youth League Storage Area" to accommodate "USER" at any time during the term of the usage of field(s). All such equipment and supplies shall remain the sole property of "USER" and shall be removed upon termination of use agreements. The "CITY" is not liable for damaged or stolen equipment. B. "USERS" may only make modifications with the existing premises, and/or facilities when "USER" requests in writing and upon the written approval of the "CITY" and must abide by all rules, regulations, and codes stated in the approval letter. 6. PARK FEE CLASSIFICATION The City has established the following fee schedule to accommodate the needs of both residents and visitors. The fees have been established on a dual rate structure and are based on the City's need to recover the actual costs for the operation of the facilities when used exclusively by an a group or organization. City of Grand Terrace Park Rules and Regulations DATE: August 18, 1994 29 STAFF REPORT CRA ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: August 25, 1994 SUBJECT: FOUR-WAY STOP AT MOUNT VERNON AND GRAND TERRACE ROAD FUNDING REQUIRED NO FUNDING REQUIRED XX At the request of the Mayor, staff has agendized the potential of placing a four-way stop at the intersection of Mount Vernon and Grand Terrace Road. Currently, this intersection does not meet the criteria, nor have the traffic count on Grand Terrace Road to warrant stop sign placement based solely on traffic volume. However, because of the unique nature of this intersection, it would be potentially warrant a four-way stop. 4 We have other examples of such stop signs located in the community located at the intersections of Mount Vernon and Van Buren, as well as Mount Vernon and Pico. STAFF RECOMMENDS THAT COUNCIL: CONSIDER DIRECTING STAFF TO INSTALL A FOUR-WAY STOP SIGN AT THE INTERSECTION OF MOUNT VERNON AND GRAND TERRACE ROAD. TS:yjm COUNCIL AGENDA ITEM # 9-c-- DATE: August 18, 1994 STAFF REPORT CRA ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: August 25, 1994 SUBJECT: STREET NAME CHANGE CONSIDERATION 4 FUNDING REQUIRED NO FUNDING REQUIRED XX The City Council has directed staff to agendize the issue considering the potential name change of the main thoroughfare in the community currently known as Barton Road. The name being considered is Grand Terrace Blvd. We have received telephone calls and letters from residents regarding this issue. So far, all comments have been negative. We believe the name change would cause confusion with the current Grand Terrace Road. In addition, we would require the City of Colton's approval, as the current Barton Road designation east to Washington is within the corporate city limits of Colton. STAFF RECOMMENDS THAT COUNCIL: DISCUSS AND CONSIDER THE POTENTIAL STREET NAME CHANGE. TS:yjm Coull hl AGENDA ITEM # g0 RESOLUTION NO. 94- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA APPROVING EFFORTS REQUESTING TO VOTE ON THE PROPOSED GRAND TERRACE UNIFIED SCHOOL DISTRICT WHEREAS, acknowledging that the petition for a Grand Terrace Unified School District (GTUSD) consisting mainly of the City of Grand Terrace, along with La Loma Hills to the Santa Ana River and the Riverside County Line has been submitted to the San Bernardino County Superintendent of Schools and found to be sufficient as required by Education Code Section 35704; and WHEREAS, .acknowledging petition validation of 26.6% of the registered voters in the proposed GTUSD have been verified to be signed as required by law; and WHEREAS, no position in favor of or opposing the proposed unification efforts is being made; and WHEREAS, acknowledging and in favor of the efforts to have the citizens in the proposed GTUSD area receive the ability to vote without hinderance of the proposed unification and determine their own future through the proper democratic process. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY APPROVE the efforts requesting to vote on the proposed Grand Terrace Unified School District, and the voting to be restricted to the proposed district. ADOPTED this 25th day of August, 1994 ATTEST: City Clerk of the City of Grand Terrace and of the City Council thereof. Mayor of the City of Grand Terrace and of the City Council thereof. COUNCIL AGENDA ITEM # $E