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09/22/199422795 Barton Road Grand Terrace - California 92313-5295 Civic Center (909) 824-6621 Fax (909) 783-7629 Fax (909) 783-2600 Byron R. Matteson Mayor Gene Carlstrom Mayor Pro Tempore Herman Hilkey Jim Singley Dan Buchanan Council Members Thomas J. Schwab City Manager FILE coat September 22, 1994 CITY OF GRAND TERRACE Regular Meetings 2nd and 4th Thursday - 6:00 p.m. Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92313-5295 CITY OF GRAND TERRACE REGULAR COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS GRAND TERRACE CIVIC CENTER 22795 Barton Road September 22, 1994 6:00 P.M. * Call to Order - Invocation - Pastor Salim Elias, Azure Hills Seventh-Day Adventist Church * Pledge of Allegiance - * Roll Call - STAFF CONVENE COMMUNITY REDEVELOPMENT AGENCY RECOMMENDATIONS 1. Approval of 09/08/94 Minutes I Approve 2. Approval of Check Register No. Approve CRA092294 _ ADJOURN COMMUNITY REDEVELOPMENTAGENCY Ia I( `ONVENE CITY COUNCIL 1. Items to Delete ; 2. SPECIAL PRESENTATIONS A. Recycling Family of the Month - August 1994 B. Presentation to Summer Youth Em- ployment Program Participants 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine & non- controversial. They will be acted upon by the Council at one time with- out discussion. Any Councilmember, Staff Member, or Citizen may request removal of an item from the Consent Calendar for discussion. A. Approve Check Register No. 092294 I Approve B. Ratify 09/22/94 CRA Action COUNCIL ACTION COUNCIL AGENDA STAFF COUNCIL 09/22/94 - Page 3 of 3 RECOMMENDATIONS ACTION 8. NEW BUSINESS A. A Resolution of the City Council 'Adopt of the City of Grand Terrace, California, Declaring its Inten- tion to Vacate Portions of Certain Streets, Fixing a Time and Place of Hearing to all Persons Interested or Objecting to the Proposed Vacation, Pro- viding for Posting Pursuant to the Street Vacation Act of 1941 as Contained in Section 8300 of of the Streets and Highways Code of the State of California 9. CLOSED SESSION None ADJOURN k K THE NEXT REGULAR CRA/CITY COUNCIL MEETING WILL BE HELD ON OCTOBER 13, 1994 AT 6:00 P.M. ----------------------------------------- AGENDA ITEM REQUESTS FOR THE 10/13/94 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY NOON 10/06/94. PENDING C R A APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING - SEPTEMBER 8, 1994 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on September 8, 1994 at 6:00 p.m. PRESENT: Byron R. Matteson, Chairman Gene Carlstrom, Vice -Chairman Jim Singley, Agency Member Dan Buchanan, Agency Member Thomas J. Schwab, Executive Director Brenda Stanfill, Secretary John Donlevy, Assistant City Manager Patrizia Materassi, Community Development Director Bernard Simon, Finance Director Joe Kicak, City Engineer Cpt. Tom Denham, Sheriff's Department ABSENT: Herman Hilkey, Agency Member John Harper, City Attorney 4 APPROVAL OF AUGUST 25, 1994 CRA MINUTES CRA-94-41 MOTION BY AGENCY MEMBER BUCHANAN, SECOND BY AGENCY MEMBER SINGLEY, CARRIED 4-0-1-0 (COUNCILMEMBER HILKEY WAS ABSENT), to approve the August 25, 1994 CRA Minutes. APPROVAL OF CHECK REGISTER NUMBER CRA090894 CRA-94-42 MOTION BY AGENCY MEMBER SINGLEY, SECOND BY AGENCY MEMBER BUCHANAN, CARRIED 4-0-1-0 (COUNCILMEMBER HILKEY WAS ABSENT), to approve Check Register Number CRA090894. Chairman Matteson adjourned the CRA meeting at 6:10 p.m., until the next regular City Council/CRA meeting, which is scheduled to be held on Thursday, September 22, 1994 at 6:00 p.m. SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace C R A AGENDA ITEM NO. i G li CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY E1 PENDING C R A APPROVAL DATE: SEPTEMBER 22, 1994 CHECK REGISTER NO.092294 OUTSTANDING DEMANDS AS OF: SEPTEMBER 22, 1994 CHECK NO. P9807 P9825 P9826 29949 29960 29961 0 29970 m 29973 a 29985 Z 29988 29989 29991�r' Z 29999 p r 30002 VENDOR DESCRIPTION STATE COMPENSATION INSURANCE WORKERS' COMPENSATION INSURANCE FOR AUG.1994 KEENEY & SON PROGRESS PAYMENT FOR BARTON ROAD PROJECT SOUTHERN CA MORTGAGE/LOAN DEPOSIT/OFFER TO PURCHASE TWO HOMES FOR THE HOUSING REHABILITATION PROGRAM CITY OF GRIDLEY PURCHASE USED NCR I -TOWER, BACKUP TERMINAL DAN BUCHANAN STIPENDS FOR SEPTEMBER, 1994 GENE CARLSTROM STIPENDS FOR SEPTEMBER, 1994 HERMAN HILKEY STIPENDS FOR SEPTEMBER, 1994 INLAND COUNTIES INSURANCE LIFE INSURANCE FOR OCT.1994 BYRON MATTESON STIPENDS FOR SEPTEMBER, 1994 PACIFICARE HEALTH INSURANCE FOR OCT.1994 PETTY CASH FOR HOUSING REHABILITATION PROGRAM PRUDENTIAL SERVICES HEALTH NETWORK INSURANCE FOR OCT.1994 JAMES SINGLEY STIPENDS FOR SEPTEMBER, 1994 SOUTHERN CA GAS COMPANY GAS FOR 12595 MIRADO TOTAL: AMOUNT $ 178.48 12,000.00 2,000.00 98.05 150.00 150.00 150.00 26.21 150.00 237.93 61.51 65.91 150.00 30.52 $ 15,448.61 CITY OF GRAND TERRACE 1 PENDING CITY DATE: SEPTEMBER 22, 1994 CHECK REGISTER NO:092294 ----------------------------------------------------------COUNCIL APPROyAI...------------------------------ ---------------------------------------------------------------------------------------------------------- OUTSTANDING DEMANDS AS OF: SEPTEMBER 22, 1994 ---------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------- CHECK NO. VENDOR DESCRIPTION P9798 MICHELLE LAURENT DEPOSIT, RED WRIST BANDS, RED RIBBON WEEK P9800 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 9/6/94 P9801 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 9/6/94 P9802 COMCAST CABLEVISION CASH PAYMENTS FOR 9/6/94 P9803 MICHAEL TODD BIRTHDAY BONUS P9804 BLAIR JOHNSON REMOVE MULCH, TERRACE HILLS PARK P9805 POSTMASTER-COLTON REPLENISH POSTAGE ON METER P9806 POSTMASTER-COLTON POSTAGE/MAIL CITY NEWSLETTERS/BROCHURES P9807 STATE COMPENSATION INSURANCE WORKERS' COMPENSATION INSURANCE,AUG.1994 P9808 Z PERS RETIREMENT FOR PAYROLL ENDING 8/26/94 P9809 f"' STANDARD INSURANCE COMPANY DISABILITY INSURANCE FOR SEPTEMBER,1994 a P9810 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 9/8/94 P9811 a SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 9/8/94 P9812 COMCAST CABLEVISION CASH PAYMENTS FOR 9/8/94 P9813Z SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 9/12/94 P9814 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 9/12/94 AMOUNT $ 1,500.00 772.98 137.97 130.56 50.00 350.00 2,000.00 481.22 2,892.41 4,711.56 655.95 1,412.30 210.59 172.61 432.78 1.1.,.At... . CITY OF GRAND TERRACE 3 DATE: SEPTEMBER 22, 1994 ',,M CHECK REGISTER NO:092294 OUTSTANDING DEMANDS AS OF: SEPTEMBER 22, 1994 CHECK NO. VENDOR DESCRIPTION AMOUNT 29947 ROBERT ZITAR REFUND,RECREATION EXCURSION $ 35.50 29948 JOSEPHINE BROWN REFUND,RECREATION EXCURSION 35.S0 29949 CITY OF GRIDLEY PURCHASE USED NCR I -TOWER, FOR BACKUP 196.10 29950 COMMUTER TRANSPORTATION TELECOMMUTING HANDBOOK 13.50 29951 AA EQUIPMENT TRACTOR,BLOWER,MOWER,BLADE FOR MULCHER 16,348.61 29952 A & A PRODUCE PRODUCE FOR CHILD CARE 177.93 29953 ACCENT PRINT & DESIGN BROCHURES FOR DAY CARE/TOUR DE -TERRACE, AND NEWSLETTERS FOR CRIME PREVENTION 1,040.59 29954 MATTHEW ADDINGTON PLANNING COMMISSION MEETING,9/l/94 50.00 29955 ADVANTAGE BUSINESS FORMS PRINT CITY NEWSLETTER/BROCHURES 2,952.35 29956 ALLSTATE LIFE INSURANCE FOR HERMAN HILKEY,(6 MONTHS) 691.14 29957 ASCOM RENTAL ON POSTAGE METER,OCT.94-JAN.95 151.27 29958 B & G RENTALS RENT LOADER, MAINTENANCE DEPARTMENT 198.78 29959 BRUNICK,ALVEREZ & BATTERSBY FEES FOR LITIGATION, BOOKING FEES 63.47 29960 DAN BUCHANAN STIPENDS FOR SEPTEMBER, 1994 300.00 29961 GENE CARLSTROM STIPENDS FOR SEPTEMBER, 1994 300.00 29962 CITY OF COLTON WASTE WATER DISPOSAL SERVICES,SEPTEMBER,1994 52,314.44 r CITY OF GRAND TERRACE 5 v, DATE: SEPTEMBER 22, 1994 CHECK REGISTER NO:092294 OUTSTANDING DEMANDS AS OF: SEPTEMBER 22, 1994 CHECK NO. VENDOR AMOUNT 29979 LONG BEACH UNIFORMS PATCHES/STARS, CITIZEN PATROL UNIFORMS $ 21.71 29980 MCI TELECOMMUNICATIONS PHONE FOR AUG.1994 31.98 29981 PATRIZIA MATERASSI REIMBURSEMENT FOR PLANNING CONFERENCE 45.00 29982 METROPOLITAN LIFE INSURANCE LIFE INSURANCE FOR OCT.1994 290.95 29983 METROPOLITAN LIFE INSURANCE LIFE INSURANCE FOR OCT.1994 536.90 29984 METROPOLITAN LIFE INSURANCE LIFE INSURANCE FOR HUGH GRANT (6 MONTHS) 701.98 29985 BYRON MATTESON STIPENDS FOR SEPTEMBER, 1994 300.00 29986 RAY MUNSON PLANNING COMMISSION MEETING,9/l/94 50.00 29987 ONE STOP LANDSCAPING DUMP CHARggS FOR AUG.1994 15.00 29988 PACIFICARE OF CALIFORNIA HEALTH INSURANCE FOR OCT.1994 4,934.68 29989 PETTY CASH REIMBURSE PETTY CASH,GENERAL-FINANCE DEPT. 270.44 29990 KATHY PIERSON INSTRUCTOR,GYMNASTICS/TINY TUMBLERS 627.20 29991 PRUDENTIAL SERVICE BUREAU HEALTH NETWORK INSURANCE FOR OCT.1994 657.69 29992 ADRIAN REYNOSA SCOREKEEPER, SLO-PITCH SOFTBALL 311.50 29993 SANBAG MEMBERSHIP FOR 1994/1995 211.00 29994 COUNTY OF SAN BERNARDINO 1ST QUARTER,HOUSEHOLD HAZARDOUS WASTE FEE 2,670.00 r CITY OF GRAND TERRACE 7 DATE: SEPTEMBER 22, 1994 CHECK REGISTER NO:092294 ---------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------- OUTSTANDING ---------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------- CHECKS AS OF: SEPTEMBER 22, 1994 CHECK NO. VENDOR DEStRIgtI6141 AMOUNT 30010 WEST PUBLISHING CA CODE UPDATES $ 94.20 30011 DOUG WILSON PLANNING COMMISSION MEETING,9/1/94 50.00 30012 YOSEMITE WATERS BOTTLED WATER FOR CITY OWNED FACILITIES 132.25 PAYROLL FOR AUGUST, 1994 122,488.39 TOTAL: $325,514.77 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED CHECKS FOR PAYMENT OF THE CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY. BERNARD SIMON ) FINANCE DIRECTOR CITY OF GRAND TERRACE CITY COUNCIL MINUTES PENDING CITY COUNCIL APPROVAL REGULAR COUNCIL MEETING - SEPTEMBER 8 1994 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on September 8, 1994 at 6:00 P.M. PRESENT: Byron Matteson, Mayor Gene Carlstrom, Mayor Pro Tempore Herman Hilkey, Councilmember Jim Singley, Councilmember Dan Buchanan, Councilmember Thomas J. Schwab, City Manager Brenda Stanfill, City Clerk John Donlevy, Assistant City Manager Patrizia Materassi, Community Development Director Bernard Simon, Finance Director Joe Kicak, City Engineer Cpt. Tom Denham, Sheriff's Department ABSENT: John Harper, City Attorney The meeting was opened with invocation by Pastor Roger Greenwalt, First Baptist Church of Grand Terrace, followed by the Pledge of Allegiance led by Mayor Pro Tem Carlstro .' Mayor Matteson convened City Council meeting at 6:00 P.M. Mayor Matteson reconvened City Council meeting at 6:10 P.M. CONSENT CALENDAR CC-94-129 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY MAYOR PRO TEM CARLSTROM, CARRIED 5-0, to approve the Consent Calendar. A. APPROVE CHECK REGISTER NO. 090894 B. RATIFY 09/08/94 CRA ACTION C. WAIVE FULL READING OF ORDINANCES ON AGENDA D. APPROVE 08/25/94 MINUTES E. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, ADOPTING A REPORT OF DELINQUENT SEWER USERS FEE AND DIRECTING THAT COUNCIL AGENDA ITEM # 3� Council Minutes - 09/08/94 Page 3 Mayor Matteson, questioned whether a route map could be included in the newsletter. City Manager Schwab, responded that the latest edition of the newsletter has been published but indicated the City plans to distribute route maps through the schools and the Senior Center. He added a route map will be included in the next to edition of the newsletter. Councilmember Hilkey, emphasized that advertising is included in the cost of the route and should be paid by Omnitrans. Remarking that Omnitrans is federally funded, he stated his belief that Omnitrans should supply Grand Terrace with route maps and encouraged the City to request shuttle service materials from Omnitrans. Mayor Matteson, questioned whether the service will be permanent or dependent on ridership. Councilmember Hilkey, replied the i4tent is for permanence but commented if ridership is insufficient after six months, the City may need to reexamine the service. He- indicatedfurther that if the shuttle is successfgl,-�-in Grand,_Terrace, the cities of Upland and Chino Hills will- implement a similar service. He related that the shuttle is a pilot program to serve communities that need public transit but not large buses. He asserted that the shuttle will be more effective if it reflects the identity of Grand Terrace, adding that the type and size of the exterior graphics is in contention. Referring to misunderstandings regarding control of and fees for lighting on the park ballf ields, he requested staff report on charges for lighting and use of Pico and DeBerry Parks. Assistant City Manager Donlevy, summarized that the opening of Pico Park initiated numerous requests for reservations for exclusive use of the park, adding the department has found it necessary to propose policies to assist in the administration of the park and establish potential fees. He stressed that local leagues will not be charged to use the Grand Terrace fields or park snack bars and reported that the only fees pertaining to the local leagues would be the cost of ballf ield lighting. He stated Southern California Edison (SCE) estimates the cost of ballfield lighting at $16 per Council Minutes - 09/08/94 Page 5 Councilmember Hilkey, explained that while driving an old pickup truck through the City, he was followed closely by Sheriff's Deputy Terry McCaffrey. He thanked Deputy McCaffrey for his diligence, adding the Deputy made him feel protected. He stated further he is assured the deputies assigned to the City are doing their job. 4 Councilmember Carlstrom, reporting on his attendance at the monthly SANBAG meeting, remarked that the organization voted to offer $8 million for the purchase of 772 acres of land owned by the Resolution Trust Corporation. He indicated that the land was tentatively approved for the development of tract homes entitled New Horizons. He explained the property is located north of Highland Avenue up to Etiwanda Canyon. Commenting that there are over 30 species of endangered wildlife on the property, he asserted that the SANBAG purchase will mitigate the construction restrictions and allow for the continued development of the freeway. He expressed optimism SANBAG will be awarded the bid. Councilmember Buchanan, announced the publication of the Autumn issue of the City's newsletter, Terrace View and complimented the quality of the writing. He announced the Friends of the Library October 1 Book Sale and the October 2 annual Tour de Terrace bike ride. Mayor Matteson, announced that September 12 will be the opening day for the Senior's nutrition lunch program. Indicating that the lunches will be served from 11:30 a.m. to 12:30 p.m. daily, he commented that Mayor Pro Tem Carlstrom will attend on opening day. UNFINISHED BUSINESS 7A. Mobilehome Conversion Study Mayor Matteson, stated the results of the study conducted by the London Group concluded the cost of the mobilehome park conversion will be $6 million or approximately $36,000 per lot with dues of $100 per month and completion of deferred maintenance. He added the study also revealed the Grand Terrace Mobile Home Park is the only park in the City that could conceivably convert to private ownership. He indicated the park tenants must Council Minutes - 09/08/94 Page 7 City Manager Schwab, indicated the City initially examined whether the conversion would be a redevelopment agency bond issue, a 5013C private corporation, or a condominium conversion. He commented the London Group examined all types of conversions and explained this conversion will be a private venture. He speculated that without some City assistance even if limited to organization or payment of the overhead costs, the project will fail, adding his opinion that the 30 empty lots will preclude the conversion. He questioned the logic of pursuing the issue any further. Mayor Matteson, stated the empty lots could be purchased and rented if the conversion is successful. Councilmember Buchanan, advised the park residents to consider the possibility of mobilehome renters once the conversion is complete. Mayor Matteson, remarked that the City is attempting to determine if there is sufficient interest to pursue the conversion, stressing that the tenants will need the City's participation even if limited to guidance. Councilmember Buchanan, summarized that the tenants will be invited to apply to the CRA for assistance once they are prepared to convert. Council concurred to postpone discussion of the issue until the conversion interest survey is complete. Mayor Matteson, requested the status of the City's housing rehabilitation program. City manager Schwab, reporting rehabilitation of the home on Mirado is nearly complete, invited the public to attend the open house on September 29. He explained the City has also purchased a private foreclosure property on Preston and is in the process of writing specifications for the rehabilitation of that home. He remarked the City is considering purchasing three or four other properties in the City. He indicated the City is seeking candidates who cannot buy a home without subsidized assistance to apply to purchase the rehabilitated homes. Disclosing the City has invested $127,000 in the purchase and rehabilitation of the Mirado home, he surmised the City may recover $115,000 from the sale of the property. He reported the City is proceeding with the acquisition of future properties that qualify under the program. 19 Council Minutes - 09/08/94 Page 9 ORDER OF ADJOURNMENT Mayor Matteson adjourned the City Council Meeting at 6:55 p.m., until the next Regular CRA/City Council Meeting, which is scheduled to be held on Thursday, September 22, 1994. MAYOR of the City of Grand Terrace CITY CLERK of the City of Grand Terrace DATE: rr TO: FROM: SUBJECT: RECOMMENDATION: September 22, 1994 City Council Community Development Director Planning Commission Procedures Move to Approve Procedures Planning Department The Planning Commission, at its meeting of September 1, 1994, approved the attached procedures to govern the conduct of the Commission meetings and any of its functions, activities and regulations. 016 The procedures were adopted by motion as guidelines to conduct public business, however, in the event of any non-compliance with or violation of any provision in the document, such will not be deemed to affect the validity of any actions taken, unless otherwise provided by law. Staff recommends the City Council review and approval of Planning Commission Procedures by motion. Respectfully submitted, Patnzia Materassi Community Development Director PM:ma Attachment: Planning Commission Procedures cAwp51\p1anning\cc\handbook.pc =N= AGMA ff W # 3 E_ 22795 Barton Road • Grand Terrace, California 92324-5295 • (909) 824-6621 TABLE OF CONTENTS INTRODUCTION: The Role of the Planning Commission I. MEETINGS 1.1 1.2 13 1.4 1.5 Regular Meetings Adjourned Meetings Special Meetings Quorum Previously Determined Lack of Quorum II ORDER OF BUSINESS 2.1 Agenda 2.2 Agenda Deadline 2.3 Call to Order 2.4 Roll Call 2.5 Community Development Director 2.6 Planning Secretary 2.7 Preparation/Approval of Minutes 2.8 Public Hearings 2.9 Realm of Responsibility 2.10 Resolutions & Ordinances 2.11 Non -Agenda Items 2.12 Adjournment III PRESIDING OFFICER 3.1 Presiding Officer 3.2 Participation of Presiding Officer 3.3 Question (Motion) to be Stated 3.4 Signing of Document 3.5 Maintenance of Order 3.6 Duties and Powers of the Chairman and Vice -Chairman IV RULES, DECORUM, AND ORDER 4.1 Points of Order 4.2 Decorum and Order - Commissioners 4.3 Decorum and Order - Employees 4.4 Decorum and Order - Public 4.5 Personal Interest 4.6 Limitation of Debate 4.7 Dissent and Protest 4.8 Procedures in Absence of Rules G] 10 13 15 INTRODUCTION THE ROLE OF THE PLANNING COMMISSION A Planning Commission should work as a group, and each of its decisions should be linked to fundamental principles. These principles are set in the City General Plan, Zoning Code and other City policies. The ultimate goal of the Commission is to participate in the planning process, which determines the orderly development of the City. 4 The Commission functions as a deliberative study committee, sending informed advice to the legislative body - the City Council. When all individuals of the Planning Commission become pro -active participants and begin to act in the Commission's way (objectively and for the broader interest of the community), then they 'belong", and the Commission reaches the best level of functionality. Most of the Commission's actions are covenants to the land. "The highest and best use of a piece of land in terms of benefits to the owner may, at times, be the lowest and worst use from the standpoint of the neighbors and the community as a whole..." (from The Job of the Planning Commissioner, Albert Solnit). The Planning Commission's work has evolved from the legal abatement of nuisance uses and the protection of the public from hazards such are fire, fallings buildings and diseases to many other fields: AW lessening congestion of public streets; promoting public health by requiring adequate light, air and open space; prevention of overcrowding; and facilitating provisions of adequate transportation, water supply, sewer disposal, and other basic necessities such as school, parks and playgrounds. The Commission is to protect the quality of the environment, provide for civic and cultural amenities and the preservation of the community aesthetic character and special scenic, historical and agricultural resources. To function properly and be as reasonable as possible in these multiple tasks, Planning Commission procedures have been developed and will cover: I. Meetings II. Order of Business III. Presiding Officer IV. Rules, Decorum and Order V. Addressing the Commission VI. Motions VII. Voting Procedure VIII. Elections I MEETINGS 1.1REGULAR MEETINGS - The Regular Planning Commission Meetings are held on the first and third Thursdays of every month beginning at 7:00 p.m. When the day of a regular meeting falls on a legal holiday, the meeting shall be conducted at the same hour on the next succeeding Thursday unless otherwise specified. 1.2 ADJOURNED MEETINGS - Any regular or adjourned meeting may be adjourned to a time, place, and date certain, but not beyond the next regular meeting. 1.3 SPECIAL MEETINGS - Special meetings may be called at any time by the Chairman or three Commissioners by written notice, to be provided to the Commission 24 hours prior to the special meeting. Only matters contained in the notice may be considered. No ordinance may be acted upon at a special meeting. A Commissioner should file consent (form available in the City Clerk's office) to holding a special meeting during his or her absence from the City. 1.4 QUORUM - A majority of the Planning Commission (four members) shall be sufficient to do business. In the absence of all Commission members from a regular or adjourned meeting, the Community Development Director, authorized representative, or Planning Secretary may declare the meeting adjourned to a stated day and hour. 1.5 PREVIOUSLY DETERMINED LACK OF QUORUM - Each member of the Planning Commission who has knowledge of the fact that he will not be able to attend a scheduled meeting of the Planning Commission shall notify the Planning Department at the earliest possible opportunity, and, in any event, prior to 5:00 p.m. on the date of the meeting. In case a member misses three unexcused, consecutive meetings, the membership shall thereupon become vacant. In case four (4) out of the seven (7) Commissioners call to justify their absence, the Planning Secretary shall communicate the lack of quorum to the Community Development Director and subsequently proceed to cancel the meeting: post notice of cancellation at City Hall and two other selected public places; call other Commissioners and project applicants. The meeting in this case is automatically postponed to the next regularly scheduled meeting. on The Planning Secretary's duties include: - Takes and drafts minutes of the meeting. - Gives or serves all public hearings and environmental and other notices required by law or by these by-laws. - Acts as custodian of Commission records. - Distributes Commission correspondence. - Prepares Council Chambers for the meetings. - Prepares approval letters to the applicants after Commission action. 4 - Is responsible for procedural cancellation and/or preparation of special meetings when needed. 2.7 PREPARATIONAPPROVAL OF MINUTES - It is the Community Development Director's responsibility to maintain a record (Minutes) of Planning Commission meetings. The Community Development Director shall have exclusive responsibility for preparation of the Minutes, and any directions for changes in the Minutes may be made only by Commission action. In order to maintain a full and true Minutes record, the Minutes shall consist of a clear and concise statement of every Commission action, including motions made and the vote thereon. Items may be included if considered to be particularly relevant or otherwise necessary by the Community Development Director. Action Minutes versus the extent of discussion for inclusion in the Minutes will be upon request of the City Council, City Manager, Planning Commission and/or discretion of the Community Development Director. Any Commissioner may specify reflection of statements in the Minutes by indicating "for the record". 2.8 PUBLIC HEARINGS - The following procedure is suggested by the League of California Cities for conducting public hearings: a. Precede the hearing by a statement from the Chairman setting forth the nature and subject of the public hearing and the rules; b. Staff presentation and recommendation; C. The public hearing is declared open by the Chairman, and the speakers are invited to address the Commission, stating name and address, in the following order: (1) Applicant, if any; (2) Speakers in support of item; (3) Speakers in opposition of item; (4) Rebuttal, if necessary; P 3.1 PRESIDING OFFICER - The Chairman shall be the Presiding Officer at all meetings of the Commission. In the absence of the Chairman, the Vice -Chairman shall preside. In the absence of both the Chairman and the Vice -Chairman, the Commission shall elect a temporary Presiding Officer to serve until the arrival of the Chairman and/or Vice -Chairman or until adjournment. The terms "Presiding Officer" and Chairman shall be used interchangeably within this manual. 3.2 PARTICIPATION OF PRESIDING OFFICER - The Presiding Officer is primarily responsible for the conduct of the meeting; may move, second, and debate from the Chair, subject only to such limitations of debate as are imposed on all Commission members; and shall not be deprived of any such rights and privileges. 3.3 QUESTION (MOTION) TO BE STATED - The Presiding Officer shall verbally restate each motion immediately prior to calling for the vote. Following the vote, the Planning Secretary shall announce whether the motion carried or was defeated. In cases where the action of the Commission may be unclear for those in the audience, the Chairman shall summarize the action of the Commission before proceeding to the next item of business. 3.4 SIGNING OF DOCUMENT - Subject to Planning Commission policy, the Chairman shall sign ordinances, resolutions and minutes approved by the Commission at meetings at which he is in attendance. In the event of his absence, the Vice - Chairman shall sign all such documents approved by the Commission. 3.5 MAINTENANCE OF ORDER - The Chairman is responsible for the maintenance of order and decorum at all times. No person shall be allowed to speak who has not first been recognized by the Chairman. All questions and remarks shall be addressed to the Chairman. 3.6 DUTIES AND POWERS OF THE CHAIRMAN AND VICE-CHAIRMAN A. Chairman -Preside at all meetings of the Commission -Sign all documents -See that all actions are properly taken and that the Commission is effective: 10 IV RULES, DECORUM AND ORDER 4.1 POINTS OF ORDER - The Presiding Officer shall determine all Points of Order subject to the right of any Commission member to appeal to the Commission. If any appeal is taken, the motion shall be, "shall the decision of the Presiding Officer be sustained?" In this event, a majority vote shall govern and conclusively determine 4 such question of order. 4.2 DECORUM AND ORDER - COMMISSION a. Every Commission member desiring to speak shall address the Chairman and, upon recognition by the Chairman, shall confine himself to the motion under debate. b. Every Commission member desiring to question the administrative staff shall address questions to the Community Development Director, who shall be entitled to either answer the inquiry or designate a member of staff for that purpose. C. A Commission member, once recognized, shall not be interrupted while speaking unless called to order by the Chairman, unless a point of order is raised by another Commission member, or the speaker chooses to yield questions from another Commission member. d. A Commission member who is called to order while speaking shall cease speaking until the question of order is determined. If ruled to be not in order, the Commission member shall remain silent or shall alter the remarks so as to comply with rules of the Commission. e. Commission members shall accord the utmost courtesy to each other, to City employees, and to the public appearing before the Commission and shall refrain at all times from rude and derogatory remarks, reflections as to integrity, abusive comments, and statements as to motives and personalities. f. Any Commission member may move to require the Chairman to enforce the rules, and the affirmative vote of a majority of the Commission shall require the Chairman to so act. 12 V ADDRESSING THE PLANNING COMMISSION 5.1 MANNER OF ADDRESSING THE PLANNING COMMISSION - Any person desiring to address the Commission will raise his or her hand and wait to be recognized by the Chairman, and after being recognized shall proceed to the podium, or microphone, and state for the record his or her name and address. Remarks are Gto be limited to the question under discussion 5.2 TIME LIMITATION - Any public member addressing the Planning Commission shall limit his address to three (3) minutes unless further time is granted by the Chairman or majority of the Planning Commission. When any group of persons wishes to address the Commission on the same subject matter, it shall be proper for the Chairman to request that a spokesman be chosen to represent the group, so as to avoid unnecessary repetition. 5.3 .ADDRESSING THE PLANNING COMMISSION AFTER MOTION IS MADE - After a motion has been made, no person shall address the Commission without securing permission by a majority consensus of the Planning Commission. 5.4 WRITTEN COMMUNICATION - Unless specifically requested otherwise, the Community Development Director is authorized to receive and open all mail addressed to the Planning Commission and take any immediate administrative action required between Planning Commission meetings, which does not require specific Commission action. Any communication requiring Commission action will be reported to the Commission at the next possible meeting, together with a report and recommendation of the Community Development Director. 14 6.4 PARTICULAR MOTIONS, PURPOSE, AND CRITERIA (1) Motion to Adjourn: )moose - To terminate a meeting. Debatable or Amendable - No, except a motion to adjourn to another time is debatable and amendable as to the time to which the meeting is to be adjourned. The motion to adjourn shall be in order at any time except as follows: (a) When repeated without intervening business or discussion; (b) When made as an interruption to a Commission member speaking; (c) When the previous motion has been made; (d' While a vote is being taken. (2) i1 on to Recess: 2sg - To set aside, temporarily, a pending main motion to consider other tss. The intent of this motion is not meant to postpone action. A a to 'Take Off the Table" must be made later in the same or next it meeting or the motion is lost. .cable or Amendable - It is debatable, but not amendable. (3) Motion for Previous Question (Motion Purpose - To prevent or stop discussion on the pending question or questions and to bring such question or questions to vote immediately. If the motion fails, discussion shall continue. If the motion passes, a vote shall be taken on pending motion or motions. Debatable or Amendable - No. (4) Motion to Limit or Extend Debate: Purpose - To limit or determine the time that will be devoted to discussion of a pending motion or to extend or remove limitations already imposed on its discussion. Debatable or Amendable - Not debatable; amendments are restricted to period of time of the proposed limit or extension. 16 VU 7.1 VOTING PROCEDURE - Motions will be adopted by either verbal or electronic vote. The results of the vote shall be entered in full in the minutes. 7.2 VOTING - All actions of the Planning Commission require a majority vote of the 4 Commission members present, unless otherwise stated in this manual. 7.3 FAILURE TO VOTE - Every Planning Commission member should vote unless disqualified for a personal conflict of interest or for cause accepted by the Planning Commission or by opinion of the City Attorney. In general, no member may attempt to influence. or participate in any way in any decision which foreseeably may have a material financial effect on the member, his property or any source of income. Specific questions should be addressed to the City Attorney or Fair Political Practices Commission. Self -disqualification, without cause, which results in a tie vote shall be avoided; but no Planning Commission member shall be forced to vote. A Planning Commission member who abstains shall, in effect, consent that a majority of the quorum may act for him. Tie votes shall be lost motions and may be reconsidered. 7.4 RECONSIDERATION - After motion and vote by the Commission, such action may be reconsidered or rescinded only in the following manner: Reconsideration: A motion to set aside a vote (to reconsider) on a main motion shall always be in order at the same meeting. The motion to reconsider is amendable and debatable. Such motion can be made by any Commission member who voted affirmatively on the matter. If the motion to reconsider passes, the effect thereof is to overrule an cancel the prior action. In case of reconsideration, a 2 yes/2 no/3 abstain vote may pass a motion to reconsider. The abstaining votes will count on the positive side. Rescission: A motion to rescind (repeal, cancel, nullify) prior Planning Commission action on a main motion shall be in order at any meeting of the Planning Commission. The effect of rescinding prior Planning Commission action shall operate prospectively only, and not retroactively to the date of the original action. That is, it shall not operate to adversely affect intervening legal rights which create an estoppel situation. 18 VIII ELECTIONS 8.1 ELECTIONS - Before proceeding to an election to fill an office, it is customary to nominate one or more candidates. The nomination need not be seconded. All members shall have the opportunity to make nominations. Once all nominations are made, the vote is taken on each person in the order in which they were nominated until one is elected and accepts the position of Chairman or Vice- 46 Chairman, or other representation as necessary. re Planning Commission elections are to be conducted every two years, on the even years, at the first meeting in July. 20 CRA ITEM( ) COUNCIL ITEM (XX) MEETING DATE: September 22, 1994 SUBJECT: Micon Engineering: Notice of Completion/Pico Park Construction Recommendation: FUNDING REQUIRED NO FUNDING REQUIRED XX Following the final inspection of the Pico Park Project, staff is prepared to recommend that a Notice of Completion be filed with the County Recorder's Office. In a final review of the project, only three issues remain outstanding, including, the realignment of a planter box in the parking lot, roof flashing on the snack bar/restroom facility and the submittal of various "as buihts" for the complex. Each of these items is in process of resolution, and are anticipated to be resolved within the thirty day notification period. The most serious of the issues involves the mis-alignment of the parking lot planter. This was discovered toward the end of the project during the striping of the parking lot. Staff has determine that the misalignment was caused by an error by the engineering firm (a subcontractor to RHA Landscape Architects) which surveyed the lot and not by N icon. We are currently in the process of determining the costs of repair and will resolve the issue with RHA in the coming weeks. However, based on the fact that N icon has sufficiently complied with the specifications of the project, it is recommended that the City Council authorize the filing of a Notice of Completion and authorize the release of final payments on the project. STAFF RECOMMENDS THAT COUNCIL: AUTHORIZE THE CITY CLERK TO FILE A NOTICE OF COMPLETION WITH THE COUNTY OF SAN BERNARDINO RECORDER'S OFFICE REGARDING THE PICO PARK PROJECT AND AUTHORIZE THE RELEASE OF FINAL PAYMENTS TO THE CONTRACTOR. COUNCIL AGENDA ITEM # 3FF CITY OF GRAND TERRACE CITY COUNCIL AGENDA REPORT CR► ffEM ( ) COUNCIL ffBA (xX) MUM DATE SOPUmbw 1994 SUBJECT: Submittal of application to the Calffomia Integrated Waste Management Board for a Household Hazardous Waste Discretionary Grant. Recommendation: FUNDING REQUIRED ( ) FUNDING NOT REQUIRED (XX ) Pursuant to Assembly Bill 1220, the California Integrated Waste Management Board (CIWMB) is soliciting applications for a household Hazardous Waste Discretionary Grant. The Community Services Department has reviewed this application and has created the following program proposal: An educational program for children about household hazardous waste through the use of an interactive video with an accompanying game, along with other printed materials. This program is designed to make children, ages five through thirteen (grades one through six), and their parents/guardians more aware of household hazardous waste, its proper disposal, as well as to stimulate discussion regarding environmental concerns. The proposed program will utilize volunteer participation and contracted services. Staff wages, contracted services, materials, supplies and other expenses will be funded by grant monies. The maximum individual discretionary grant awarded is $120,000. In order to meet grant requirements, the applicant's governing body must, by resolution, approve submittal of said grant and appoint an individual the responsibility to execute any agreements, contracts and requests for payment. STAFF RECOMMENDS THAT COUNCIL: APPROVE THE RESOLUTION TO AUTHORIZE FOR SUBMITTAL AN APPLICATION TO THE CIWMB FOR A HOUSEHOLD HAZARDOUS WASTE GRANT. APPROVE JOHN DONLEVY, ASSISTANT CITY MANAGER, AS THE AUTHORIZED REPRESENTATIVE TO EXECUTE ANY AGREEMENTS, CONTRACTS AND REQUESTS FOR PAYMENT PURSUANTTO THE ABOVE GRANT. CITY OF GRAND TERRACE CITY COUNCIL AGENDA REPORT COUNCIL AGENDA ITEM # 3 C� ATTEST: City Clerk of the City of Grand Terrace and of the City Council thereof. Mayor of the City of Grand Terrace and of the City Council thereof. I BRENDA STANFILL, City Clerk of the City of Grand Terrace, California, do hereby certify that the foregoing resolution was introduced and adopted at the regular meeting of the City Council of the City of Grand Terrace held on the day of September, 1994 by the following vote: AYES: NOES: ABSENT: ABSTAIN: Approved as to form: City Attorney City Clerk 22795 Barton Road Grand Terrace California 92313 Civic Center (909) 824-6621 Fax (909) 783-7629 Fax (909) 783-2600 Byron R. Matteson Maya Gene Carlstrom Mayor Pro Tanpore ►Herman Hilkey Jim Singley Dan Buchanan Council Members Thomas J. Schwab City Manager 12-2.1080 STAFF REPORT DATE: September 16, 1994 MEETING DATE: September 22, 1994 Tentative Parcel Map 14685, subdividing the parcel on the comer of Grand Terrace Road and Barton Road was approved by the Planning Commission and modified by the City Council and approved as modified. The owners have requested that this item be placed on the City Council agenda for final approval. The Conditions of Approval will be met prior to City Council approving the subject map. One of the conditions, at the request of adjacent property owner, was that an easement be provided to the adjacent property for temporary turn around facility. The two owners have agreed that adequate facilities exist or will exist, and therefore to eliminate that encumbrance on the property. An agreement between the two property owners is attached. In addition, agreement for future improvements along the frontage of the parcels to be created by subject Parcel Map has been signed by all the owners. 1. City Council approve the Lien Agreement, authorize the Mayor to sign it and direct the City Clerk to record the subject agreement. 2. City approve the subject parcel map. JK/ct COUNCIL AGENDA ITEM # 3k� The design and the installation of improvements required by this agreement are the following: 1. Barton Road (a) Construct the balance of curb and gutter, curb return and cross -gutter at the intersection of Grand Terrace Road and Barton Road. 2. Grand Terrace Road and Arliss Drive (a) Construct standard curb and gutter 18 feet from street centerline. (b) Construct standard roadway between new curb and street centerline. 3. Both streets shall be designed to TI=6 for structural section. 4. Install standard sidewalk. 5. Install ornamental street lights, with focus toward rural atmosphere lighting. 6. Provide adequate drainage facilities. 7. Provide sanitary sewer to parcels 1 and 3. 8. Proposed TPM 14685 shall be annexed to the existing 89-1 Landscaping and Lighting Assessment District pursuant to the applicable provisions of 1972 Act. This covenant and lien shall run with the land, and the cost of design and the installation of improvements above -referred to shall be a charge on the above described property in whosoever hands it shall be at the time of such improvements. Dated this day of CITY OF GRAND TERRACE Mayor ATTEST: City Clerk 1994 Trustees Churchwell Family Trust Richard K. Churchwell, Owner D. Marlene Churchwell, Owner � AMERI 1 -1 11 } STATE OF CALIFORNIA }ss. COUNTY OF San Bernardino } On 9/15/94 , before me, Laura I. Wilmoth, Notary Public personally appeared Richard K. Churchwell, N. Stafford Cooley and N. Robert Cooley , personally known to me or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) Is/are subscribed to the within Instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capaclty(ies), and that by his/her/their signature(s) on the Instrument the person(s) or the entity upon behalf of which the person(s) acted. executed the Instrument. WITNESS my hand and official seal. Signature C���/=� LAURA I. WIIMOTH COMM.09638M Z z Notary PWfo Cablornia Z Z`' SAN BERNARDINO COUNTY p MY COMM. expires APR 09,1996 r This area for ctficial notanai seali Title of Document Lien Agreement Date of Document 9 / 15 / 9 4 No. of Pages 3 Other signatures not acknowledged D. Marlene Churchwell ;009 1 94) (General) TERRA LOMA REAL ESTATE, INC. • RESIDENTIAL PROPERTY 807 N. LA CADENA ®. • COMMERCIAL PROPERTY COLTON, CA 92324 • INDUSTRIAL PROPERTY 909/826-8255 OR 909/825-2001 Lit A/J � S • PROPERTY MANAGEMENT FAX 909/825-8480 September 14, 1994 Mr. Joe Kicak City Engineer CITY OF GRAND TERRACE 22795 Barton Road Grand Terrace, CA 92313 Re: A Condition of Final Parcel Map 14685 TONY PETTA and RICHARD CHURCHWELL have agreed to leave Parcel Map #14685 as it is with regard to any easements for purposes of a turnaround from Mr. Petta's adjacent property to the southwest side of Parcel Map #14685. Therefore we request the condition placed on Tract Map 914685 per Mr. Petta's request be eliminated. Sincerely, Richard K. Churchwell Date Tony P to Date P 11 Planning Department DATE: September 22, 1994 TO: City Council FROM: Community Development Director SUBJECT: Update on I-215 Deficiency Plan Issue RECOMMENDATION: Receive and File At its meeting of September 14, 1994, the SANBAG Board approved revised deficiency plans policy per recommendation of the CMPTAC (Technical Committee of Planners and Engineers). The Cities of Grand Terrace and Apple Valley had great influence on the outcome of the proposed policy at the CMPTAC level. The original CMP requirement was for the Cities of Grand Terrace, Colton and San Bernardino to develop and pay for a specific deficiency plan for I-215. Approved policy recommends area wide deficiency plans (i.e. Valley and Victor Valley areas) instead of specific facilities deficiency plans. Cost of plan development or consultants costs are to be paid by SANBAG programmed funds. (Please refer to excerpt from SANBAG Board Agenda, Item 8, pages 36-40, attached.) Respectfully submitted, Patrizia Materassi , J Community Development Director PM:ma Attachment: SANBAG Board Agenda, September 4, 1994, Item 8 COUNCIL AGENDA ITEM # 3T. 22795 Barton Road • Grand Terrace, California 92324-5295 • (909) 824-6621 Agenda Item September 8, 1994 Page 2 would represent a significant change in the approach taken by the CMP for San Bernardino County. Additional background, including a discussion of the implications of the proposed policy, is included as Attachment A. Fumdallm�: Proposed policy may result in expenditure of Imo, Local Transportation Fund (LTF), ISTEA Metropolitan Planning, or other funds allocated or programmed by SANBAG for consultant assistance in preparing areawide Deficiency plans following completion of the CTP. However, the proposed policy should also result in a substantial savings of local governments' transportation -related dollars, and an overall net savings. & ew.,d By: Unanimously recommended by the CMPTAC, 16 local jurisdictions and SANBAG represented; SCAG, SCAQMD, Caltrans, Commuter Transportation Services also in attendance. Responsible Staff Ty Schuiling, Director of Comprehensive Planning r IM 37 Agenda Item September 8, 1994 Page 4 that they can be adopted by local governments will depend on the outcome of the'CTP, but would be far less than if facility -specific Deficiency Plans were prepared. Back and A small number of areawide CMP Deficiency Plans, rather than a multitude of mu " icy ltijurisdichonal facility -specific Deficiency Plans, would be the most cost-effective way to address existing and future deficiencies throughout the county. Although the optimal number of areawide Plans has not been determined, areas such as the Valley and the Victor Valley could each be encompassed by one Plan, with mechanisms to relate the separate plans to the extent necessary. The Action Plan for each areawide Deficiency Plan would be based on the CTP. This approach has several additional benefits which should also be considered, but are beyond the scope of this document. The alternative to this approach would be a patchwork of overlapping corridor- or facility -specific Deficiency Plans. This alternative would result in most cities and the County participating simultaneously as responsible agencies in many different plans. The CMP'rAC believes the facility - specific approach would be more costly and burdensome, and far less efficient than the recommended approach, and is Idmly to result in conflicts between programs in adjacent areas. California Government Code Section 65089.3(b)(1) lists the four components of CMP Deficiency Plans (A through D below). Italicized text indicates how each would be addressed by this proposal. "A city or county may designate individual deficient segments or intersections which do not meet the established level of service standards if, prior to the designation, at a noticed public hearing, the city or county has adopted a deficiency plan which shall include all of the following: (A) An analysis of the cause of the deficiency. (The CTP could provide such analysis, based on the adopted growth forecasts for the County and the Region which are used to identify both future transportation needs and future deficiencies.) (B) A list of improvements necessary for the deficient segment or intersection to maintain the minimum level of service otherwise required and the estimated cost of the improvements. (Capital improvemew planned by MArBAG, Caltrans, and the local governments based on reasonably available funding have already been incorporated into the CTP model. However, because model results indicate that the CIP level of service standards cannot be maintained by these improvements, the areawide Deficiency Plans would rely on Section C, below). W RESOLUTION NO. 94- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, FOR THE PURPOSE OF PLANNING AND IMPLEMENTING A PROGRAM TO CONSERVE WILDLIFE AND PLANT SPECIES OF CONCERN IN THE SAN BERNARDINO VALLEY. WHEREAS, grave concern is mounting throughout the communities in the r valley area of San Bernardino County as the U.S. Fish and Wildlife Service (USFWS) continues the process of evaluating various candidate animal and plant species that are found in the area to determine if they should be listed as being either endangered or threatened pursuant to the Federal Endangered Species Act (ESA); and WHEREAS, the County, in cooperation with local jurisdictions, public agencies and private enterprises, proposes to prepare a valley -wide multi -species Habitat Conservation Plan (HCP) in order to resolve the inherent conflicts between land development and rare, threatened and endangered species preservation; and WHEREAS, a proactive approach to this important issue is essential to ensure the economic well-being of all interests, both public and private, within the San Bernardino Valley; and WHEREAS, a comprehensive HCP will vastly improve the position of all the jurisdictions to provide for the development needed to create the employment opportunities that are so essential to the economic vitality of the valley area and its citizens. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY RESOLVE, DETERMINE, AND ORDER AS FOLLOWS: Sect= The City will support the preparation of an HCP for the San Bernardino Valley encompassing the area generally bounded by the county lines between San Bernardino County and Los Angeles, Orange and Riverside Counties on the west and south and the San Bernardino National Forest Boundary on the north and east, and agrees to participate in a Joint Powers Authority (JPA) or other administrative structure, as deemed appropriate, to implement the plan. Section The City will support this effort both by dedicating city staff time to supply the necessary data required for preparation of an HCP and monetarily, in an amount that is mutually agreed to in a fair and equitable manner between all of the local jurisdictions participating in the HCP preparation. ADOPTED this 22nd day of September, 1994 COUNCIL AGENDA ITEM # 3 S CITY OF GRAND TERRACE CRIME PREVENTION COMMITTEE Regular Meeting RECEIVED MINT T"M e August 8, 1994 —.ITY CLERK'S DEPT. The Grand Terrace Crime Prevention Committee met at it's regular monthly meeting in the Upstairs Conference Room at the Civic Center at 6 18 p.m. MEMBERS PRESENT were JoAnn Johnson, Philomene Spisak and Harold Lord. -MEMBERS ABSENT were Dick Rollins, Richard Peters and Mike Fasenmyer. CITY STAFF was Sharon Korgan, Community Services Officer. GUESTS PRESENT were Bitsy Miller and Dottie Raborn. .-AGENDA was approved with the addition of item XI. B Consider the application from Dottie Raborn. -MINUTES of July l lth were approved with a motion by Phil Spisak and second by Harold Lord. TREASURER'S REPORT was that there had been no expenditures since the last meeting. REPORTS WERE GIVEN kA Red Ribbon Committee is needed. There will be a change in format from last year The Children will eive wrist bands instead of buttons. The passing of the Red Ribbon will be different. The Pancake Breakfast must be done differently, with more help from the patrol. The VIP party will also be done differently * We need recruits for Citizen Patrol and the .academy can go at any time. We may have to combine efforts with Yucaipa and could possibly go with as few as 6 recruits. * Plans for Grand Terrace Days are already being made with some question of which day is best. Saturday or Sunday with the leaning toward Sunday Possibly a Western Motif will be planned. The second Saturday or Sunday in June for the parade and fair * The Citizen Patrol By -Laws are finished and being forwarded to Volunteer Forces. * A deposit has been made to the Howard Panek Fund and Citizen Patrol Treasurer Bitsy Miller will handle the records once it has been established. UNFINISHED BUSINESS was a final look at the Purpose of the Committee that the committee had been working on for the past few meetings With a motion by Harold Lord and second by Phil Spisak, the final draft was approved and will be forwarded to the City Council. YEW BUSINESS was the consideration of applications for Committee membership from Bitsy Miller and Dottie Raborn. Both had come highly recommended and with a motion by Phil Spisak and second by Harold Lord, both were enthusiastically accepted. Action Items are to be prepared and forwarded to the City Council along with their applications Further discussion centered on the need for more new members on the Committee and some recruiting is to be done There being no tiirther business to discuss, the meeting was adjourned 7 02 p m. ing Secre a „ o rirf]o in`son COUNCIL AGENDA ITEM #, P�S.C°�� CITY OF GRAND TERRACE PARKS AND RECREATION CONIMITTEERECEIVED Special Meeting MINUTES September 6, 1994 CITY CLERK'S DEPT. The Grand Terrace Parks and Recreation Committee met for a Special Meeting in the Community Room at the Civic Center The meeting was called to order at 7 06 p m. by Chairman Mike O'Connell. MEMBERS PRESENT were Mike O'Connell, Barbara Fasenmyer and JoAnn Johnson. MEMBERS ABSENT Lenore Frost (on leave) and Dick Rollins. ITY STAFF were Karen Gerber, Parks and Recreation and John D onlevy, Assistant City Manager GUEST PRESENT was Mark Krell, Soccer League John Donlevy explained the responsibility of persons who would be issued keys Barbara Fasenmyer asked about the responsibilities of the City, School and Community regarding the fields and concession stand at DeBerry Park. In particular, she was concerned about the steps near the concession stand. We were informed that the property below the parking lot was school property However, the City helps in maintenance. A letter from Mike Collins questioning proposed fees was read. The letter also pointed out some problems ,�,-egarding lights, foul poles and other matters. All issues were discussed and several recommendations were 4bade to correct some of the problems. It was felt that all or most of the problems could be corrected. The Committee went over the proposed Facilities Use Agreement item by item and agreed to add an item regarding the sale of gum at the Snack Bar (no gum for sale) Also, it was understood that the number of Picnic Tables might change With a motion by Barbara Fasenmver and second by JoAnn Johnson, the Agreement was accepted as amended The Proposed User Fee Schedule was explained by John Donlevy who assured us that the Fees would be cost recovery The Field Use Fees were accepted after discussion and clanfication with JoAnn Johnson making the motion and Barbara Fasenmver seconding, After much discussion the Snack Bar Deposit was eliminated because it was felt that damage or breakage was covered in the Use .agreement, speciticaily in item 5A and 5B Motion by Barbara Fasenmver and second by JoAnn Johnson. Discussion then went to the :tem Balltieid L:ghts John Donlevv explained FWly the expense of the uvhting and that the figure had rounded out to :S 16 per hour It was generally agreed that none of the LeaizuesiC ubs nad considered this expense :n their budgets and that it was a significant expense Several options vere presented but there seemed to be no acceptable solution. The hour being late and member JoAnn Johnson having other commitments, the discussion was tabled until Monday, September 19th at 7 p m., the meeting was adjourned at 3 35 p m .Xcting Secreterv, JoAnn Johnson COUNCIL AGENDA ITEM # RECEIV§0 E!ffitGENCY OPERATIONS COlQIITTSS , __ . CITY OF GRAND TERRACE MEETING MINUTES FOR JULY 19 1994 The meeting was called to order at 7:13 pm by chairman Gary Eldridge. Gary Eldridge, Eileen Hodder, Vic Phennighausen, Jim Hodder Gene McKean (Riverside Highland Water Co.), Jim Monroe, Frank Wilson The minutes of the June 21 meeting were read and approved. 2W6,018111668M cl%*Z�0'1011 None present. (a) The communications equipment is functioning properly. The generator was put on line and is functioning normally. (b) The emergency food rations have arrived and have been stored. (a) The backup Terminal Node Controller has been ordered. (d) An inspection of the phone system at city hall revealed that the computer which controls the system may be a single point of failure in an emergency. This will be discussed with John at the next meeting. 6. OLD BUSINESS* (a) The committee needs a computer, and Gary will generate a purchase requisition and discuss it with John. COUNCIL AGENDA ITEM # sF� 9 (0.) 22795 Barton Road Grand Terrace California 92324-5295 Civic Center (909)824-6621 Fax(909) 783-7629 Byron R. Matteson Mavor onald M. Chnstianson Mavor Pro Tempore At ne Carlstrom erman Hilkey Jim Singley Council Members Thomas J. Schwab City Manager 12-528 ;v • DATE: September 16, 1994 MEETING DATE: September 22, 1994 ------------------------------------------------------------ Recently we received a request to elijLinate some of the problems along Grand Terrace Road frontage of Mobile Home Park - The manager and the owner were considering installing the fence along the easterly side of Grand Terrace Road- The improvements on the northerly portion of the street have been designed, the frontage of the mobile home park is improved- The area behind the curb as now installed, approximately 27.50 feet is within the public right-of-way. Portions of that area is used for parking by tenants and visitors to the park, as well as storage of vehicles, some of which are inoperable The owner is willing to gate and fence the area to eliminate some of the problems- Since portion of the area is in the right-of-way which will not be needed for future street improvements, it was determined that vacating the access right-of-way is the best alternative for the City, thus the area can be fenced with no liability to the City and eliminating the current problems. Through this vacation, the City would retain the 12 feet of right-of-way behind the curb for future sidewalk and parkway and vacate the 15.50 feet to the property owners - The attached Resolution declares the City Council intention to vacate and sets the public hearing for the next regular meeting of the City Council - STAFF RECOMMENDS THAT: City Council adopt the attached Resolution- JK:dlk COUNCIL AGENDA REM * IS Pt- ADOPTED this day of , 1994. Mayor of the City of Grand Terrace and of the City Council thereof. ATTEST: City Clerk of the City of Grand Terrace and of the City Council thereof. I, BRENDA ST.4NFILL, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the day of , 1994, by the following vote: LW*1 NOES: ABSENT: ".111-1311 CITY CLERK Approved as to form: CITY ATTORNEY Por. Resub. of Grand Terrace R. S. 1133 11 11 --- BARTONo �'— Tract No.14816, M. B.248130-32 Parcel Map No. 4522,P. M.43/59-60 Parcel Map No. 3199, P.M. 29182 w -(PALM 277 45