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10/13/1994FILE COPY 22795 Barton Road Grand Terrace California 92313-5295 t Civic Center (909)824-6621 Fax (909) 783-7629 Fax (909) 783-2600 I Byron R. Matteson Mayor Gene Carlstrom } Mayor Pro Tempore Herman Hilkey ` - ;Jim Singley Dan Buchanan Council Members Thomas J. Schwab City Manager October 13, 1994 CITY OF GRAND TERRACE Regular Meetings 2nd and 4th Thursday - 6:00 p.m. Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92313-5295 1 1 1 4 4 CITY COUNCIL CHAMBERS GRAND TERRACE CIVIC CENTER 22795 Barton Road * Call to Order - * Invocation - Pastor Roger Greenwalt, First Baptist Church of Grand Terrace * Pledge of Allegiance - * Roll Call - OCTOBER 13, 1994 6:00 P.M. AGENDA ITEMS STAFF RECOMMENDATIONS COUNCIL ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY Approve 1. Approval of 09/22/94 Minutes 2. Approval of Check Register No. Approve CRA 101394 3. Redevelopment Implementation Plan: Update 4. Resolution Delegating Powers of Authority to the City Adopt Manager and Chief Executive of the Redevelopment Agency to Submit an Application to the State of California Department of Transportation, 1995-96 Transit Capital Improvement Program CLOSED SESSION 1. Real Estate Negotiation (12595 Mirado) 2. Real Estate Negotiation - Grant Proposal (22524 Barton Road) ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL MEETING I. Items to Delete 2. SPECIAL PRESENTATIONS A. Presentation to Summer Youth Employment Program - Participants COUNCIL AGENDA 10/13/94 - PAGE 3 OF 3 19 4 PENDING C R A APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING - SEPTEMBER 22, 1994 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on September 22, 1994 at 6:00 p.m. PRESENT: Byron R. Matteson, Chairman Gene Carlstrom, Vice -Chairman Herman Hilkey, Agency Member Jim Singley, Agency Member Dan Buchanan, Agency Member Thomas J. Schwab, Executive Director Brenda Stanfill, Secretary John Donlevy, Assistant City Manager Patrizia Materassi, Community Development Director Bernard Simon, Finance Director Joe Kicak, City Engineer John Harper, City Attorney Lt. Rodney Hoops, Sheriffs Department 1, AB None APPROVAL OF SEPTEMBER 8. 1994 CRA MINUTES CRA-94-43 MOTION BY AGENCY MEMBER BUCHANAN, SECOND BY AGENCY MEMBER SINGLEY, CARRIED 5-0, to approve the September 8, 1994 CRA Minutes. CRA-94-44 MOTION BY AGENCY MEMBER SINGLEY, SECOND BY VICE- CHAIRMAN CARLSTROM, CARRIED 5-0, to approve the Check Register CRA092294. Chairman Matteson adjourned the CRA meeting at 6:10 p.m., until the next regular City Council/CRA meeting, which is scheduled to be held on Thursday, October 13, 1994 at 6:00 p.m. SECRETARY of the Community Redevelopment _ Agency of the City of Grand Terrace CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace C R A AGENDA ITEM NO. -L t - r CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY 1 PENDING C R A APPROVAL DATE: OCTOBER 13, 1994 CHECK REGISTER NO.101394 OUTSTANDING DEMANDS AS OF: OCTOBER 13, 1994 CHECK NO. VENDOR DESCRIPTION AMOUNT P9857 C.G. WILSON CONSTRUCTION PROGRESS PAYMENT FOR REHABILITATION, 12595 MIKADO $ 11,760.00 P9860 LAS CUATRO MILPAS FOOD FOR OPEN HOUSE, 12595 MIRADO 55.50 P9861 - ROSA MARIA'S FOOD FOR OPEN HOUSE, 12595 MIRADO 34.00 P9868 CASH/BANK OF AMERICA PURCHASE HOUSE,22610 RAVEN WAY 82,656.00 P9880 CA. REDEVELOPMENT ASSOC. HANDBOOK,LOW/MODERATE HOUSING 52.14 0 P9882 RIVERSIDE HIGHLAND WATER TURN ON WATER, 22610 RAVEN WAY 33.01 30031 > B F I DISPOSAL REFUSE BIN AT 11881 PRESTON 257.04 30053 m CITY OF GRAND TERRACE WASTE WATER DISPOSAL,12595 MIRADO AND Z 11881 PRESTON 55.60 v 30061 KICAK AND ASSOCIATES ENGINEERING SERVICES FOR HOUSING REHABILITATION PROGRAM 1,310.50 30074 PETTY CASH REIMBURSE PETTY CASH 12.65 �0088 0 SOUTHERN CA EDISON COMPANY ELECTRIC, 12595 MIRADO 14.77 30098 C.G. WILSON CONSTRUCTION ADDITIONAL WORK,12595 MIRADO 98.00 TOTAL: $ 96,339.21 CRA ITEM (XX) COUNCIL ITEM() MEETING DATE: October 13, 1994 SUBJECT: REDEVELOPMENT IMPLEMENTATION PLAN: UPDATE FUNDING REQUIRED NO FUNDING REQUIRED XX On October 6, 1993, Governor Pete Wilson signed Assembly Bill 1290 (Isenberg). AB 1290, enacted as Chapter 942, took effect and was sponsored by the California Redevelopment Association (CRA). Entitled the Community Redevelopment Law Reform Act of 1993, the bill includes the most sweeping changes in the Community Redevelopment Law in years. The changes affect both existing project areas and new plan adoptions and include modifications to: • The definition of blight • An end to fiscal review committees • Time limits on all project areas • The repeal of authority to receive sales tax revenues; and • A strong penalty provision for agencies which do not spend their housing funds. The bill also includes specific authority for commercial rehabilitation loans and assistance to manufacturing facilities and provides options for agencies in meeting their inclusionary housing requirement. One of the key elements of the bill is the requirement that each agency adopt a five-year implementation plan which provides documentation for the link between the elimination of blight and the proposed actions of the redevelopment agency. For redevelopment plans adopted prior to January 1, 1993, AB 1290 requires agencies to adopt, after a public hearing, an implementation plan on or before January 1, 1995. Thereafter, this implementation plan must be revised and adopted every five years. The implementation plan must describe the specific goals and objectives of the agency, programs, including a program of actions and expenditures to be made within the first or next five years of the plan, and a description of how these goals, objectives, programs and expenditures will assist in the alleviation of blight. The implementation plan required of agencies with existing project areas must also describe how the agency will implement both the requirement to increase, improve and preserve low- and moderate -income housing and the inclusionary housing requirement. This section of the plan must include an annual housing program and specific plans for the expenditures of monies from the Housing Fund. If the implementation plan contains a project that will result in the destruction of low- and moderate -income housing, the implementation plan must identify proposed locations suitable for the replacement dwelling units. The implementation plan also has implications for the disposition of agency property and for the agency's funding of public improvements. When the agency conveys property acquired in whole or in part with tax increment financing, AB 1290 requires and explanation and "findings" of why the sale or lease of the CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENTAGENCYAGEN&IqBAOIG+ENDAffEM Noe3 Planning Department DATE: October 13, 1994 TO: City Council FROM: Community Development Department SUBJECT: Delegating powers of authority to City Manager as Executive Officer of RDA to submit grant application. RECOMMENDATION: Approval *************************************** The attached resolution is subject to be discussed during closed session. Materials ar for public distribution at this time as it involves possible real estate negotiations. e not Respectfully submitted, Patrizia Materassi Community Development Director PM:ma Attachment: Resolution c:\wp51\planning\cc\rda 22795 Barton Road • Grand Terrace, California 92324-69•19 _ j� ��A M MM. 9 0 PASSED AND ADOPTED by the Commtinity Redevelopment Agency of the City of Grand Terrace, California at a regular meeting held the 13th day of October, 1994 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda Stanfill, City Clerk APPROVED AS TO FORM: John Harper, City Attorney Byron Matteson, Mayor li CITY OF GRAND TERRACE 1 PENDING CRY DATE: SEPTEMBER ,2 2 , 1994 COUNCIL APPROVAL CHECK REGISTER NO : 0 92 2 94 ---------------------------------------------------------------------------------------------------------- OUTSTANDING ---------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------- DEMANDS AS OF: SEPTEMBER 22, 1994 CHECK NO. VENDOR DESCRIPTION AMOUNT P9831 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 9/15/94 $ 516.06 P9832 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 9/15/94 129.73 P9833 COMCAST CABLEVISION CASH PAYMENTS FOR 9/15/94 135.34 P9834 PERS RETIREMENT FOR P/R ENDING 9/9/94 4,721.21 P9835 ALMAZ TESFASILAS DEFERRED COMP.BAL.TERMINATION 40.65 P9836 NAOMI STEVENS DEFERRED COMP.BAL.TERMINATION 92.85 P9837 REBECCA FORBUSH DEFERRED COMP.BAL.TERMINATION 58.78 P9838 Q SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 9/16/94 225.60 C P9839 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 9/16/94 45.04 P9840 COMCAST CABLEVISION CASH PAYMENTS FOR 9/16/94 57.93 P9842 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 9/19/94 85.59 P9843 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 9/19/94 44.45 P9844 CARL CANNON REPLACE LOST PAYROLL CHECK 132.37 k845 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 9/20/94 612.28 P9846 ! SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 9/20/94 257.28 P98471 COMCAST CABLEVISION CASH PAYMENTS FOR 9/20/94 146.07 r 51 CITY OF GRAND TERRACE 3 1 DATE: OCTOBER 13,, 1994 CHECK REGISTER NO:101394 OUTSTANDING DEMANDS AS OF: OCTOBER 13, 1994 ---------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------- CHECK NO. VENDOR DESCRIPTION AMOUNT P9869 SUNNYSIDE UP COMPANY AWARD, VOLUNTEER PICNIC $ 28.13 P9870 PERS RETIREMENT FOR P/R ENDING 9/23/94 4,642.18 P9871 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 9/29/94 263.80 P9872 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 9/29/94 18.59 P9873 COMCAST CABLEVISION CASH PAYMENTS FOR 9/29/94 71.80 P9874 VISA PRODIGY SERVICE, OFFICE SUPPLIES, COUNCIL/ CITY MANAGER MEETING 184.46 P9875 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 9/30/94 454.19 P9876 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 9/30/94 58.61 P9877 COMCAST CABLEVISION CASH PAYMENTS FOR 9/30/94 46.02 P9878 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 10/3/94 213.84 P9879 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 10/3/94 67.81 P9881 STANDARD INSURANCE COMPANY DISABILITY INSURANCE FOR OCT.1994 629.62 �9883 ORIENTAL TRADING COMPANY HALLOWEEN SUPPLIES, CHILD CARE 34.50 30014 CAROL MCELWEE REFUND, CHILD CARE SERVICES 154.00 30015 SHERRY RALSTON CLOWN ENTERTAINMENT, VOLUNTEER PICNIC 130.00 30016�I;�,��'r BXL�Y WEBB MUSICAL ENTERTAINMENT,VOLUNTEER PICNIC 300.00 CITY OF GRAND TERRACE 5 DATE: OCTOBER 13„ 1994 CHECK REGISTER NO:101394 --------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------- OUTSTANDING DEMANDS AS OF: OCTOBER 13, 1994 CHECK NO. VENDOR DESCRIPTION AMOUNT 30032 B & G RENTALS RENT ROLLER, MAINTENANCE $ 130.00 30033 BALLOON TEAM PROMOTIONS BALLOONS FOR GRAND TERRACE DAYS 300.00 30034 BALLOON WHOLESALERS BALLOONS FOR HALLOWEEN HAUNT 40.48 30035 BARTEL HEATING/AC REPAIR A/C UNIT, CHILD CARE 310.00 30036 BOOT BARN BOOTS, MAINTENANCE WORKERS 161.41 30037 CAL -TECH SILKSCREEN T-SHIRTS, TOUR DE -TERRACE 2,305.47 30038 STATE OF CALIFORNIA FINGERPRINT PROCESSING, CHILD CARE 94.00 30039 CHEM-LITE INDUSTRIES GRAFFITI REMOVER, PARKS 53.61 30040 CITY CLERKS ASSOCIATION MEMBERSHIP 94/95,BALANCE DUE 25.00 30041 COMP USA LASERJET PRINTER, FINANCE 950.33 30042 CORONA CLAY MOUND MIX, PICO PARK 848.53 30043 DAVE'S TROPHIES TROPHIES,TOUR DE -TERRACE 248.98 30044 JOHN DONLEVY AUTO ALLOWANCE FOR OCTOBER,1994 200.00 �0045 DUNN-EDWARDS CORP. PAINT FOR PARKS 102.92 �30046 EASTMAN KODAK COMPANY MAINT/EXTRA COPIES,KODAK COPIER 671.92 300471, �j� EDGgMONT SALES MAINTENANCE, PANASONIC COPIER 122.38 Ld li CITY OF GRAND TERRACE VA DATE: OCTOBER 13,, 1994 CHECK REGISTER NO:101394 OUTSTANDING CHECKS AS OF: OCTOBER 13, 1994 CHECK NO. VENDOR DESCRIPTION AMOUNT 30065 LARRY MAINEZ REIMBURSEMENT FOR OFFICE SUPPLIES $ 58.08 30066 MANPOWER TEMP SERVICES TEMPORARY RECEPTIONIST,9/19-9/23/94 330.00 30067 PATRIZIA MATERASSI AUTO ALLOWANCE, OCT.1994 200.00 30068 MUNIMETRIX, INC. RENT SOFTWARE, OCT-DEC.94,CITY CLERK 142.50 30069 RAY MUNSON PLANNING COMMISSION MEETING,9/15/94 50.00 30070 OTIS ELEVATOR COMPANY MAINTENANCE, ELEVATOR,OCT.1994 230.58 30071 PACIFIC BELL PHONES FOR CITY OWNED FACILITIES 1,078.56 30072 PAGENET MAINTENANCE ON PAGERS, OCT.1994 44.00 30073 PETTY CASH REIMBURSE PETTY CASH, CHILD CARE 327.03 30074 PETTY CASH REIMBURSE PETTY CASH, GENERAL -FINANCE DEPT. 176.73 30075 POST TOOL SMALL TOOLS, MAINTENANCE 72.08 30076 PRECINCT REPORTER PUBLISH, DBA GOALS 71.82 30077 QUALITY AUTOMOTIVE REPAIRS, CHILD CARE VAN 132.58 �0078 COUNTY OF SAN BERNARDINO DUMPING CHARGE,8/16-9/13/94 481.49 30079 COUNTY OF SAN BERNARDINO STREET MAINTENANCE SUPPLIES 107.22 30080� �� SAN BERNARDINO MEDICAL PRE -EMPLOYMENT PHYSICAL 66.00 �i ri CITY OF GRAND TERRACE 0 DATE: OCTOBER 13, 1994 CHECK REGISTER NO.101394 OUTSTANDING DEMANDS AS OF: OCTOBER 13, 1994 CHECK NO. VENDOR DESCRIPTION AMOUNT 30097 YOSEMITE WATERS BOTTLED WATER FOR CITY OWNED FACILITIES $ 187.75 PAYROLL FOR SEPTEMBER, 1994 111,924.93 TOTAL: $216,123.88 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED CHECKS FOR PAYMENT OF THE CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY. BERNARD SIMON FINANCE DIRECTOR f PENDING CITY COUNCIL APPROVAL CITY OF GRAND TERRACE CITY COUNCIL MINUTES 1111� W 1 a Z_V"1 - 6 t 4 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on September 22, 1994 at 6:00 p.m. PRESENT: Byron R. Matteson, Mayor Gene Carlstrom, Mayor Pro Tempore Herman Hilkey, Councilmember Jim Singley, Councilmember Dan Buchanan, Councilmember Thomas J. Schwab, City Manager Brenda Stanfill, City Clerk < John Donlevy, Assistant City Manager Patrizia Materassi, Community Development Director Bernard Simon, Finance Director Joe Kicak, City Engineer John Harper, City Attorney Lt. Rodney Hoops, Sheriffs Department ABSENT: None The meeting was opened with invocation by Pastor Salim Elias, Azure Hills Seventh-Day Adventist Church, followed by the Pledge of Allegiance led by Councilmember Hilkey. Mayor Matteson convened City Council meeting at 6:00 P.M. Mayor Matteson reconvened City Council meeting at 6:10 P.M. ITEMS TO DELETE 2B. Presentation to Summer Youth Employment Program Participants SPECIAL PRESENTATIONS 2A. Recycling Family of the Month - August 1994 Mayor Matteson announced that Barbara Harker and family of 22295 Dove Street are the recipients of the Recycling Family of the Month Award and of the local - merchants gift certificates from Flowers by Yvonne, Demetris Restaurant, and the Food Connection. COUNOLACAMA tom# 3 D Council Minutes - 09/22/94 Page 3 the Junior High conversions. The report states that the students could be housed and that they can meet and go beyond the minimum State requirements. She also referred to funding the School District through a bond, she stated that the bond amount would be $64.00 per $100,000 assessed value for Grand Terrace only, this does not include the entire proposed school district area. There is a possibility that there may be other sources of funding which would lower the amount necessary for the bond. Councilmember Singley, questioned whether the Citizens for a Grand Terrace School District commissioned the report. Moire Huss, stated that the firm approached them. She stated that the firm stands behind the report, however, it is preliminary. Councilmember Sin ley, apologized for not being able to make the meeting on Monday night. He stated that there was a good turn out and many good questions f were asked. He questioned who is on the committee that the Superintendent of Schools formed. Moire Huss, replied that when the petition was turned in, it was turned in to a San Bernardino County Committee and it is their responsibility to address reorganization issues. There is a board that is comprised of eleven members who are from different Supervisorial Districts throughout the San Bernardino County area. Councilmember Sing1gy, questioned of the eleven members how many were at the meeting. Moire Huss, stated that ten of them were there. She also stated that they had a Legal Counsel, Acting Secretary of the Consultant and the Secretary that does the minutes. ORAL REPORTS 5A. Committee Reports 1. Crime Prevention Committee (a) Minutes of 8/8/94 CC-94-134 MOTION BY COUNCILMEMBER HILKEY, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 5-0, to accept the Crime Prevention Committee Minutes of August 8, 1994. Council Minutes - 09/22/94 Page 5 goals of the Housing Program preserving our housing stock as well as preserving our neighborhoods. He expressed thanks to Margie Ayars, Housing Rehabilitation Coordinator along with Carl Wilson, C.G. Wilson Contractor for the Rehabilitation on the Mirado Property. Mayor Matteson, commented that the housing rehabilitation program is an excellent program. 6W Councilmember Hilkev, questioned whether vandalism would be a problem while the properties were empty. City Manager Schwab, replied that precautions were being taken to make sure that the houses are secured. He stated that the City has been maintaining the property until the property is sold, any vandalism that may occur will be taken care of immediately, but so far not one case of vandalism has occurred. Councilmember Hilkev, questioned whether an effort was being made to make sure that the people who purchase these properties are not investors. City Manager Schwab, stated that we will not accept an offer from an investor. The Redevelopment Agency Program states that it must be sold to a qualified moderate income person. This is an opportunity to upgrade homes and to provide a program for First Time Home Buyers. He stated that they are actively seeking out houses that fit the description of extremely run down. Once the house is rehabilitated it will be like new, and will be sold to a single family owner. Some restrictions will be made to ensure that the property will be maintained. Mayor Pro Tern Carlstrom, commended the job that is being done with this program. Mayor Matteson, reported that he received a thank you letter from the Grand Terrace Seniors with over 40 signatures for the stop sign at Mt. Vernon and Grand Terrace Road. He stated the sign should be up in about three weeks. He also reported that the Historical and Cultural Activities Committee will be having a Country Fair on November 5, 1994 from 10:00 a.m. to 4:00 p.m. Mayor Pro Tem Carlstrom, announced that he attended the Senior initiation of their lunch program along with Councilmember Hilkey, City Manager Schwab, and Assistant City Manager Donlevy and stated what a great program it is. - Mayor Matteson, expressed how pleased he is with the Seniors' effectiveness in the use of the Senior Center. The dinning room at the Senior Center opened up on September 12, 1994, between the hours of 11:30 - 12:00 with a donation of Council Minutes - 09/22/94 Page 7 Councilmember Singlet', personally thanked Mrs. Huss for the informative report on the estimated cost for the conversion of the proposed Grand Terrace School District. He also stated that the committee the County Superintendent of Schools has established will decide whether it goes on the ballot. He announced that Tour de Terrace will be Sunday, October 2, 1994 and invited fellow Councilmembers to join him at 6:00 a.m. and help the riders get started. He reported that he received a phone call from his neighbor letting him know that outgoing mail was stolen from her mailbox. Someone had taken the checks and replaced the named with their name and also the amount. He suggested that if you are paying a bill that you try to get to a Post Office and to be aware that this is happening throughout the County. NEW BUSINESS 8A. A Resolution of the City Council of the City of Grand Terrace, California. Declaring its intention to Vacate Portions of Certain Streets, Fixing_a Time and Place of Hearing to all Persons Interested or Objecting to the Proposed Vacation, Providing for Posting Pursuant to the Street Vacation Act of 1941 as Contained in Section 8300 of the Streets and Highways Code of the State of California CC-94-137 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY MAYOR PRO far TEM CARLSTROM, CARRIED 5-0 to adopt a Resolution setting a Public Hearing for October 13, 1994 at 6:00 p.m. to consider Vacating Portions of Certain Streets. ORDER OF ADJOURNMENT Mayor Matteson adjourned the City Council Meeting at 7:00 p.m., until the next Regular CRA/City Council Meeting which is scheduled to be held on Thursday, October 13, 1994. CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace CITY OF GRAND TERRACE PARKS AND RECREATION COMMITTEE Special Meeting MINUTES RECEIVED September 19, 1994 �I7Y Cl-CRK'S DEFT. The Grand Terrace Parks and Recreation Committee met for a Special Meeting in the Upstairs Conference Room at the Civic Center. The meeting was called to order at 7 06 p.m. by Chairman Mike O'Connell. MEMBERS PRESENT were Mike O'Connell, Barbara Fasenmyer, JoAnn Johnson and Lenore Frost. MEMBERS ABSENT - Dick Rollins. CITY STAFF were Karen Gerber, Parks and Recreation and John Donlevy, Assistant City Manager GUEST PRESENT was Mark Krell, Soccer League **Since guest Mark Krell needed to leave early, the items of Light Fees for Youth Leagues and the Use of the Snack Bar were discussed first. Proposal was made that all Leagues and Clubs pay 25% of the lighting fees this year and 50% beginning next year and there after. At this point John Donlevy explained the City Budget in regards utilities. Even though it is not possible to predict precisely, when all things are considered, ($50,000 budgeted and projected $54,319 actual use, with the projected income from leagues at $3,000, the actual added cost to the city would be $1,319 ) After much discussion, Lenore Frost made the motion that the Committee recommend the above proposal to the City Council and JoAnn Johnson seconded. Motion passed without opposition. **Discussion around the use of the Snack Bar at Terrace Hills regarding the proposal by Colton Terrace Little League that the Grand Terrace Community Soccer Club be given the right to manage the snack bar as long as the Little League has the right to use the snack bar during the Winter and regular Little League season, and as long as the use does not interfere with the regular Soccer season. Motion was made by arbara Fasenmyer to accept this agreement contingent on approval by Council. Lenore Frost seconded and the motion carried without opposition. "Discussion around the remaining fee schedule except that of Key Deposit with general agreement on all items, noting that the fees would help offset the lighting deficit. The fact that this is a new policy would have to be made public and Karen Gerber indicated that she would see to proper notification and the policy should go into place beginning November 1 st of this year. Barbara Fasenmyer made the motion and Lenore Frost the second. There was no opposition. **Key Deposit was discussed- separately and included discussion on installing dead bolts on the Snack Bar and on the Storage Room. John Donlevy indicated that that had already been considered. The refundable $70 deposit is to be charged for each SET of keys issued. With Barbara Fasenmyer abstaining, the motion by JoAnn Johnson and second by Lenore Frost passed. **The assignments for Tour de Terrace were made with the request that perhaps Little League and the Soccer Clubs might man the watering stations. Tour de Terrace on October 2nd. **Karen Gerber indicated that some adult softball players had been disappointed with the assignments. However, she explained that existing leagues are given priority and along with the selection method thereafter, the existing method will continue. There being no further business to conduct, the meeting adjourned at 8-06 p m. Acting Secre ry, Jo Ann Johnson COUNCILAGENDAIi"E�IICA1CG) COMMITTEE REQUEST FOR CITY COUNCIL ACTION COUNCIL MEETING DATE: OCTOBER 13, 1994 DATE: OCTOBER 5, 1994 Parks & Recreation Committee Subiect: Park Fee Schedut PROBLEM: The City of Grand Terrace has built a new park on Pico with many facilities, including lighted ball fields, picnic areas and barbecues. The City also has some similar facilities on the DeBerry Park site. The ballfield lights cost approximately $16 per hour to operate, therefore an expense to the City. Ballfields and other facilities are frequently requested on a reservation basis, and fields are used at night, requiring lighting. The expense, especially of lighting, would put a very large burden on the City, should the city need to pay the entire amount. ALTERNATIVES: Not charge for facilities and/or lighting and pick up the cost. Have picnic areas, fields and courts on a strictly first come basis. Restrict field use to daytime use only. SOLUTION(S): Charge for the lighting of the fields for the hours used by each league, team, etc. Charge a fee for the RESERVED use of picnic and barbecue areas and basketball courts and also for Private use of ballfields. Also, a key deposit for park facilities. PROPOSED AC71ON TO BE TAKEN BY COUNCIL AND/OR STAFF: The Parks and Recreation Committee recommends that the Park Fee Schedule, as proposed by the Committee, be accepted by the City Council. Should it become apparent that the actual charge for ballfield lighting is less than the stated amount, then an adjustment should be made. Proposed Park Fee Schedule is attached to this request. = _ COUNCIL AGENDA ffW # 5A Rb) CITY OF GRAND TERRACE PARKS AND RECREATION COMMITTEE Special Meeting MINUTES September 6, 1994 The Grand Terrace Parks and Recreation Committee met for a Special Meeting in the Community Room at the Civic Center The meeting was called to order at 7.06 p.m. by Chairman Mike O'Connell. MEMBERS PRESENT were Mike O'Connell, Barbara Fasenmyer and JoAnn Johnson. MEMBERS ABSENT Lenore Frost (on leave) and Dick Rollins. 4 CITY STAFF were Karen Gerber, Parks and Recreation and John Donlevy, Assistant City Manager. GUEST PRESENT was Mark Krell, Soccer League John Donlevy explained the responsibility of persons who would be issued keys Barbara Fasenmyer asked about the responsibilities of the City, School and Community regarding the fields and concession stand at DeBerry Park. In particular, she was concerned about the steps near the concession stand. We were informed that the property below the parking lot was school property. However, the City helps in maintenance. A letter from Mike Collins questioning proposed fees was read. The letter also pointed out some problems C'egarding lights, foul poles and other matters. All issues were discussed and several recommendations were ade to correct some of the problems. It was felt that all or most of the problems could be corrected. The Committee went over the proposed Facilities Use Agreement item by item and agreed to add an item regarding the sale of gum at the Snack Bar (no gum for sale). Also, it was understood that the number of Picnic Tables might change. With a motion by Barbara Fasenmyer and second by JoAnn Johnson, the Agreement was accepted as amended. The Proposed User Fee Schedule was explained by John Donlevy who assured us that the fees would be cost recovery. The Field Use Fees were accepted after discussion and clarification with JoAnn Johnson making the motion and Barbara Fasenmyer seconding. After much discussion the Snack Bar Deposit was eliminated because it was felt that damage or breakage was covered in the Use Agreement, specifically in item 5A and 5B Motion by Barbara Fasenmyer and second by JoAnn Johnson. Discussion then went to the item Ballfield Lights. John Donlevy explained fully the expense of the lighting and that the figure had rounded out to $16 per hour. It was generally agreed that none of the Leagues/Clubs had considered this expense in their budgets and that it was a significant expense. Several options were presented but there seemed to be no acceptable solution. The hour being late and member JoAnn Johnson having other commitments, the discussion was tabled until =_ Monday, September 19th at 7 p.m., the meeting was adjourned at 8 35 p in. - -- Vl6�cting Secretary, JoAnn Johnson HISTORICAL & CULTURAL ACTIVITIES COMMITTEE RECEIVED Minutes of the September 6th, 1994 Meeting -"'y CLERK'S pEpT. The meeting.was called to order at 7 PM by Chairman Vi Gratson. Those present were Ann Petta, Irene Mason, Vi, Judy McBride, Colleen Edmundson, Hannah Laister, John Donlevy, and Pauline Grant. The Secretary's minutes for July were read and approved with the addition of "John Donlevy, new Asst City Manager mentioned in the Treasurer's report. Motion was made by Ann, seconded by Judy. The Treasurer's report is being worked on and John will see that each of us gets a copy. Old Business: The Committee had a table at Grand Terrace Days where a history of Grand Terrace and pencils were given out. Flyer for Country Fair went out in the sewer bills. New posters will be prepared Judy reported that the Bicycle Fair will have to be postponed until next year as it had already been booked for this year. Change in Officers: Officers will remain the same for this year. Membership renewals: All renewals were approved by the City 4 Council. Vi gave each member a new listing. The first transcribed tapes were received from Yolanda who will be able to do about three per month according to a letter she snet with the transcription. Irene and Ann will go over the material for any corrections. The nest meeting will be October 3rd. at 7:50 PM. Respectfully submitted, Hannah Laister, Secretary The meeting was adjourned COUNCIL AGENDA ITEM # 5A 2. (G) 22795 Barton Road Grand Terrace California 92313 Civic Center (909)824-6621 Fax (909)783-7629 Fax (909) 783-2600 ' Byron R. Matteson Mayor Gene Carlstrom Mayor ProTempore 40 Herman Hilkey Jim Singley Dan Buchanan Council Members Thomas J. Schwab City Manager 12.528 STAFF REPORT DATE: October 6, 1994 MEETING DATE: October 13, 1994 At their regular meeting of September 22, 1994, City Council adopted its Resolution of Intention to vacate portion of Grand Terrace Road between Barton Road and Vivienda Avenue. Public Hearing on the proposed vacation in that resolution was set for October 13, 1994. The attached resolution, if adopted, would vacate that portion of the roadway described in the attached Exhibits "A" and "B". At the meeting of September 22, 1994, City Council expressed concern regarding the potential need for the vacated right-of-way in the future. Section three (3) of the resolution ordering the vacation specifically retains the right by the City to utilize the vacated portions as easements in the future. 1. City Council conduct the Public Hearing. 2. Adopt the attached resolution. 3. Direct the City Clerk to record the resolution and the attached Exhibit "A". JK/ct SECTION FOUR: The City Council hereby determines that the vacation of the streets described herein is required by public interest, convenience, safety and welfare. ADOPTED this 4 ATTEST: City Clerk of the City of Grand Terrace and of the City Council thereof. day of 1994. Mayor of the City of Grand Terrace and of the City Council thereof. I, BRENDA STANFILL, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the day of , 1994, by the following vote: AYES: NOES: ABSENT: CITY CLERK Approved as to form: CITY ATTORNEY `J IE Por. Resub. of Grand Terrace R. S. 1133 m 7� )5� VatoAg, I -------_ -- --- BARTONo 2 77 27' Tract No. 14816, M. B. 248/30-32 08 45 Porcel Map No. 4522,P. M.43/59-60 Parcel Map No. 3199, PM. 29182 ti Planning Department DATE: October 13, 1994 TO: City Council FROM: Community Development Department REQUEST: Renewal of CUP-90-06 for the operation of an outdoor remote control race track RECOMMENDATION: Approval _DISCUSSION The conditions of approval of this protect require evaluation of this permit every year upon request by the applicant or triggered by a complaint. This will be the fourth time this CUP is to be reviewed and extended. Last year the applicant requested the CUP extension be required every two years instead of every year. The City Council determined that last year's extension was a trial test and if no complaints were received, an evaluation for a two year renewal period would be considered at this time, October 13, 1994. There have been no complaints filed with the City during this last year of operation. Staff is not aware of any change requests or expansion proposals for the project. The applicant has been oriented that in case she wants to file for relocation or expansion, she will need to have a public hearing with the Planning Commission. Ms. Phinney is filing only for renewal of the existing permit, and wishes determination on the every two-year evaluation request instead of every year. CONDITIONS OF APPROVAL Staff recommends approval of an extension for two years, subject to the same conditions of approval, including condition which subjects the project to a full reevaluation in case complaints are filed. 22795 Barton Road •Grand Terrace, California 92324-529.5•iSQSL$U&NDA MM # CO City Council Grand Terrace, CA I Ann K Phinney DBA K & M Raceway wish to continue my conditional use permit for one year. I hope to be at the Council Meeting or have a representative there in my place. I would appreciate nfi oration of a meeting date and time. Ann K Phinky ATTACHMENT A 3. Existing speaker system will be allowed to remain in operation provided that it shall not exceed 55 dbs adjacent to the residential areas. This should be interpreted as being in the front yard of houses across the street from Mt. Vernon, yards of the apartments at Britton Way and on the yards of the Convalescent Hospital, plus any other sensitive residential -type use in the area. Noise tests should be taken, excluding road traffic, to evaluate the noise levels of the race track individually. 4. Hours of operation shall be limited to the following: Friday 6:30 P.M. to 10:30 P.M. Saturdays 10:00 A.M. to 10:30 P.M. Sundays 10:00 A.M. to 5:00 P.M. 5. When track is not in operation, access shall be secured and locked. 6. The proposed project shall be maintained in accordance with City Council approval of October 13, 1994. Minor changes can be approved by the Community Development Director. Expansion or relocation will require a Public Hearing with the Planning Commission. 7. All aspects of the proposed project including landscaping, irrigation systems, building maintenance and operations shall be maintained in a clean and functional manner and operated in accordance with this approval and the overall goals and objectives of the City of Grand Terrace. 8. Applicant agrees to indemnify, defend and hold the City harmless from any and all liability arising out of the operation conducted pursuant to this approval save and except liability caused by the City's sole negligence. 9. Conditional Use Permit expires on October 13, 1996 unless applicant requests an extension of the Conditional Use Permit, prior to expiration. Conditional Use Permit shall be subject to full reevaluation anytime during the year upon receipt of citizen complaints. 10. By accepting the benefits of this permit, the permittee waives the right to challenge any conditions set forth herein. CRA ITEM( ) COUNCIL ITEM (XX) MEETING DATE: October 13, 1994 SUBJECT: City Park and Facilities Policy Guidelines and Fees Recommendation: FUNDING REQUIRED NO FUNDING REQUIRED XX In an effort to provide a uniform means of managing the City's park facilities, the Community Services Department has drafted policies and regulations to guide the operation and use of these public assets. The policies presented have been initiated in both a general and specific format to allow administrators to inform the public of their obligations and provide flexibility to handle the multitude of situations we are expected to encounter. Most policies have been established to conform with the City Municipal Code and current policies implemented by the Department. A new section involves the establishment of a fee structure for both public and private groups interested in obtaining exclusive and reserved use of the facilities. Fee Structure: Within the policy manual, a number of fees have been established as a means of cost recovery for City maintenance on parks. The fees simply reflect the reimbursement of City incurred expenses and personnel needed to service and maintain the facility. The hourly rates for field and facilities use incorporate personnel, maintenance, watering and utilities. Lighting costs reflect the average actual costs as provided by Southern California Edison. In some fees, staff is recommending a dual rate structure for residents and non-residents. Staff is recommending that local youth fees be exempted from field use charges. Lighting Costs: The estimated costs for providing lighting at the parks is based on the average of costs for fields 1-3 at Pico Park. The calculations are based on the following: ,'C'ostalculatierFar »t , Summer Winter UtiIh*tion.Hl4urs XKwl Charg Field 1 $15.56 per hour $10.21 per Hour c:dtvtded"by Util zdo " .�V20% Qiead: Honrl. _ ` . " `�` . Field 2 $13.15 per hour $11.85 per hours Field 3 $18.10 per hour $8.59 per hour Average $16 per hour $10 per hour Staff is recommending that a dual rate structure be charged for Winter (October -May) $10 and Summer (June -September) $16. The variation is based on a lesser demand charge from Southern California Edison. The Fee List presented was reviewed and approved by the Park and Recreation Committee with the exception of the dual rate structure providing for the lesser lighting rate during the winter months. Each member of the Committee was contacted by staff and informed of the rate reduction with no opposition received. CITY OF GRAND TERRACE CITY COUNCIL AGENDA REPORT COVNCIL AGENDA WO � t RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE ESTABLISHING PARK POLICIES AND FEES WHEREAS, the City has determined a need to establish formal guidelines for the use and management of its parks and facilities; and WHEREAS, the Community Services Department has prepared Rules and Regulations to include policies regarding park hours, use, reservations and exclusive utilization of parks; and WHEREAS, the City has a need to establish a fee structure for the use of facilities when used for the exclusive and reserved benefits of both public and private groups within and outside of the City of Grand Terrace; and WHEREAS, local (City) youth leagues will be exempted from costs pertaining to field use fees, other than lighting charges and required deposits; and WHEREAS, the fee structure is meant to provide for a cost recovery of expenses directly related to the use of said facilities, not limited to utilities, maintenance, personnel and repairs; and NOW, THEREFORE, it is hereby resolved that the City of Grand Terrace adopt the Park Policies and Fees. PASSED AND ADOPTED by the City Council of the City of Grand Terrace, California, at the meeting held on the 13th day of October, 1994. ATTEST: City Clerk of the City of Grand Terrace the City Council thereof. Mayor of the City of Grand Terrace and of and of the City Council thereof. 11 CITY OF GRAND TERRACE RECREATION SERVICES DEPARTMENT FACILITIES USE AGREEMENT The CITY OF GRAND TERRACE, herein called "CITY", hereby agrees to allow hereby called "USER", use of the property described below: upon the following terms and conditions: 1. Description: PICO PARK The premises used hereby consists of the following: Ballfield #1, Ballfield #2, and Ballfield #3. Basketball Court #1 and Basketball Court #2. Concession Stand. Shelter Picnic Area with tables A, B, C, and D. Unsheltered Picnic Tables E, F, G, H, 1, J and K. The premises also has a Tot Lot, restrooms, and parking lot that are "common areas" of the park and are open to the public during all park operating hours. TERRACE HILLS COMMUNITY PARK The premises used hereby consists of the following: Upper field parallel to the Tot Lot (Area 1), middle field parallel to the softball field (Area 2), lower field parallel to the pool (Area 3), a softball field (Area 4), and concession stand. Two sheltered picnic areas, with tables 1 A, 1 B, 1 C, 1 D, 2A, 2B, 2C, and 2D. The premises also has a Tot Lot, restrooms, and parking lot that are "common areas" of the park and are open to the public during all park operating hours. 2. Use: A. "USER" shall ensure at the end of each day's use that the field premises are left in a neat and orderly condition. B. "USER" shall not use any "CITY" supplies and/or equipment. chaperon for each 12 minors present during use of the facilities. N. Only the time stated on application will be granted for usage. All decorating, set-up, event and cleaning times must be stated on the application. Fee for usage will be based on all time(s) stated on the application. 0. Groups must adhere to all fire, law enforcement, and municipal codes. 4r P. Religious services are prohibited. 3. Terms: Q. Applicant is responsible for the actions and supervision of their guests and employees (coaches, spectators, etc.) A. This use shall commence on unless terminated as provided in paragraph 5. B. To qualify for the Grand Terrace Resident fee, the group must be a recognized Grand Terrace organization with a mailing address in Grand Terrace, or the responsible person must reside in Grand Terrace. 4,r C. Facilities close at 10:00 p.m. No private party may last beyond 10:00 p.m. All guests are required to leave the facility by that time. 4. Equipment and Supplies: A. "USER" may store equipment and supplies within the snack bar and "Youth League Storage Area" to accommodate "USER" at any time during the term of the usage of field(s). All such equipment and supplies shall remain the sole property of "USER" and shall be removed upon termination of this agreement. The "CITY" is not liable for damaged or stolen equipment. B. "USER" may only make modifications with existing premises, and/or facilities when "USER" request in writing and upon the written approval of the "CITY" and must abide by all rules, regulations, and codes stated in the approval letter. 5. Termination: A. "CITY" shall have the option to terminate this agreement if the field premises are destroyed or damaged to the extent that they - cannot be repaired within thirty (30) days. "USER" must make such repairs promptly. _ _ `=- 19 Im CITY OF GRAND TERRACE RECREATION SERVICES PARK FEE SCHEDULE FIELD USE LEAGUE NO CHARGE PRIVATE $15/HOUR (2 HOUR MINIMUM) BALLFIELD LIGHTS YOUTH LEAGUES $16/HOUR* (SUMMER, JUNE-SEPTEMBER) $10/HOUR* (WINTER, OCTOBER-MAY) PRIVATE $16/HOUR (SUMMER, JUNE-SEPTEMBER) $10/!TOUR (WINTER, OCTOBER-MAY) BARBECUE RESIDENT $5/HOUR NON-RESIDENT $10/HOUR PICNIC TABLE RESIDENT $10/HOUR NON-RESIDENT $15/HOUR PICNIC TABLE W/SHELTER RESIDENT $15/HOUR NON-RESIDENT $20/HOUR BASKETBALL COURT LEAGUE $100/SEASON NON-LEAGUE $15/HOUR BASKETBALL COURT LIGHTS LEAGUE PRIVATE KEY DEPOSIT $70 (CASHIER CHECK) * 25% - 1ST YEAR, 50% - 2ND YEAR, WITH A 50% CAP Ll CRA ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: October 13, 1994 SUBJECT: City Park and Facilities Policy Guidelines and Fees Recommendation: FUNDING REQUIRED NO FUNDING REQUIRED XX Attached for your information is a revised Fee list to replace the one previously submitted in the Agenda Packet. The revisions include the following: Basketball Court- To maintain consistency, staff recommends "No Charge" for local youth leagues. This remains consistent with no charges for field use for soccer and little league. Basketball Lights- Staff recommends a fee of V per hour year round Attachments: Revised Fee Schedule COUNCIL AGENDA MO ?A CITY OF GRAND TERRACE CITY COUNCIL AGENDA REPORT N CITY OF GRAND TERRACE RECREATION SERVICES PARE FEE SCHEDULE FIELDUSE LEAGUE NO CHARGE PRIVATE $15/HOUR (2 HOUR MINIMUM) BALLFIELDLIGHTS YOUTH LEAGUES $16/1[OUR* (SUMMER, JUKE-SEPTEMBER) $10/HOUR* (WINTER,OCTOBER-MAY) PRIVATE $16/HOUR (SUNMER, JUNE-SEPTEMBER) $10/HOUR (WINTER,OCTOBER-MAY) BARBECUE RESIDENT $5/HOUR NON-RESIDENT $10/HOUR PIC21XCTABLE RESIDENT $10/HOUR NON-RESIDENT $15/HOUR PICNICTABLE W/SHELTER RESIDENT $15/HOUR NON-RESIDENT $20/HOUR BASKETBALL COURT LEAGUE NO CHARGE NON-LEAGUE $15/HOUR BASKETBALL COURT LIGHTS LEAGUE $1/HOUR PRIVATE $1/HOUR KEY DEPOSIT $70 (CASHIER CHECK) * 25% -1ST YEAR, 50% -2ND YEAR, WITH A 50% CAP Im STAFF REPORT DATE: October 6, 1994 CRA ITEM O COUNCIL ITEM (X) MEETING DATE: October 13, 1994 SUBJECT: SCHEDULE NOVEMBER AND DECEMBER CITY COUNCIL MEETINGS Traditionally, for the months of November and December the City has consolidated and had only one meeting in each of those months. For the month of November, staff is recommending the City Council have the regularly scheduled meeting on November 10 and cancel the second meeting, which falls on a holiday; for the month of December, staff is recommending that one meeting be held on December 15th. COUNCIL AGENDA ITEM # SI3