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12/15/1994FILE COPY 22795 Barton Road Grand Terrace California 92313-5295 � Civic Center ' (909) 824-6621 Fax (909) 783-7629 Fax (909) 783-2600 i Byron R. Matteson Mayor i Gene Carlstrom Mayor Pro Tempore fi Herman Hilkey Jim Singley Dan Buchanan Council Members Thomas J. Schwab City Manager December 15, 1994 CITY OF GRAND TERRACE Regular Meetings 2nd and 4th Thursday - 6:00 p.m. Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92313-5295 4 4 CITY COUNCIL CHAMBERS GRAND TERRACE CIVIC CENTER 22795 Barton Road * Call to Order DECEMBER 15, 1994 6:00 P.M. * Invocation - Pastor Roger Greenwalt, First Baptist Church of Grand Terrace * Pledge of Allegiance - * Roll Call - AGENDA ITEMS STAFF COUNCEL RECOMMENDATIONS ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approval of 11/10/94 Minutes Approve 2. Approval of Check Register No. Approve CRA 112394 and CRA 121594 3. Redevelopment Implementation Plan: Review of Goals and Review Objectives 4. Recommendation on Development of Van Buren Property ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL MEETING 1. Items to Delete 2. SPECIAL PRESENTATIONS A. Recycling Family of the Month - October 1994 B. Introduction of New Little Miss Grand Terrace - Presentation to Outgoing Little Miss Grand Terrace C. Proclamation to Colton High School's Academic Team 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine 8t nonwntroversial. They will be acted upon by the Council at one time without discussion. Any Council - member, Staff Member, or Citizen may request removal of an item from the Consent Calendar for discussion. COUNCEL AGENDA 10/13/94 - PAGE 3 OF 3 L 19 PENDING C R A APPROVAL A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on November 10, 1994 at 6:00 p.m. fRLJM: Byron R. Matteson, Chairman Gene Carlstrom, Vice -Chairman Herman Hilkey, Agency Member Jim Singley, Agency Member Dan Buchanan, Agency Member Thomas J. Schwab, Executive Director Brenda Stanfill, Secretary John Donlevy, Assistant City Manager Bernard Simon, Finance Director Patrizia Materassi, Community Development Director John Harper, City Attorney Sgt. Mike Howell, Sheriffs Department ABSENT: Joe Kicak, City Engineer CRA-94-50 MOTION BY AGENCY MEMBER BUCHANAN, SECOND BY VICE- CHAIRMAN CARLSTROM, CARRIED 5-0, to approve the October 27, 1994 CRA Minutes. APPROVAL OF CHECK REGISTER NO, CRA 111094 CRA-94-51 MOTION BY AGENCY MEMBER HILKEY, SECOND BY AGENCY MEMBER SINGLEY, CARRIED 5-0, to approve Check Register CRA111094. Chairman Matteson adjourned the Community Redevelopment Agency to the City Council Meeting. Chairman Matteson reconvened the Community Redevelopment Agency Meeting. • : 1 -0 Assistant Citv Manager Donlevv, reported on the goals and objectives of the Redevelopment Implementation Plan. He stated that there is a requirement in the plan that in the third year of the plan it must be reviewed and modified. He also stated within the next few weeks the agency will receive another draft with the revised sections highlighted, along with an analysis of the significant changes in C R A AGENDA ITEM NO. CRA Minutes 11/10/94 Page 3 0 Chairman Matteson adjourned the CRA meeting at 7:13 p.m., until the next regular City Council/CRA meeting, which is scheduled to be held on Thursday, December 15, 1994 at 6:00 p. M. SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace �m PING C R A APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT 1,GENCY 1 A DATE: NOVEMBER 23, 1994 CHECK REGISTER NO.112394 OUTSTANDING DEMANDS AS OF: NOVEMBER 23, 1994 CHECK NO, VENDOR P9970 HOME SAVE MORTGAGE P9990 UNITED STATES ESCROW 30358 PRYOR CAMPBELL 30372 B F I WASTE SYSTEMS 30374 DAN BUCHANAN 30377 GENE CARLSTROM 0 30390 FEDERAL EXPRESS 30393 CITY OF GRAND TERRACE 30996 HERMAN HILKEY 30398 INLAND COUNTIES INSURANCE 30401 KICAK AND ASSOCIATES 30408 BYRON MATTESON 30412 •^ PACIFICARE OF CALIFORNIA 1 I v 30420 PRUDENTIAL SERVICE BUREAU DESCRIPTION APPRAISAL, 12595 MIRADO LOAN, HOUSING REHABILITATION PROGRAM REPAIR CEILINGS,22610 RAVEN WAY REFUSE PICK-UP,11881 PRESTON STIPENDS FOR NOVEMBER,1994 STIPENDS FOR NOVEMBER,1994 EXPRESS MAIL,ESCROW COMPANY WASTEWATER DISPOSAL SERVICES,12595 MIRADO AND 22610 RAVEN STIPENDS FOR NOVEMBER,1994 LIFE INSURANCE FOR DECEMBER,1994 ENGINEERING SERVICES, 10/24-11/20/94 STIPENDS FOR NOVEMBER,1994 HEALTH INSURANCE FOR DECEMBER,1994 HEALTH NETWORK INSURANCE FOR DECEMBER,1994 AMOUNT $ 250.00 26,740.00 550.00 146.97 150.00 150.00 11.50 58.00 150.00 26.21 917.00 150.00 252.57 65.91 5i kdoING C R A APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY 1 DATE: DECEMBER 15, 1994 CHECK REGISTER NO.121594 OUTSTANDING DEMANDS AS OF: DECEMBER 15, 1994 CHECK NO, VENDOR DESCRIPTION AMOUNT P10005 RUTHERFORD APPRAISAL APPRAISAL, 12595 MIRADO (REPLACE CHECK DESTROYED IN MAIL) $ 250.00 P10007 RIVERSIDE GARAGE DOORS REPLACE GARAGE DOOR AT 22610 RAVEN 550.00 30449 DISCOUNT TREE SERVICE REMOVE PALM TREE, 11881 PRESTON 1,200.00 30464 CITY OF GRAND TERRACE WASTE WATER DISPOSAL SERVICES,11881 PRESTON 24.00 30469 HYDRO-SCAPE PRODUCTS IRRIGATION SUPPLIES,22610 RAVEN 2.87 30483 PETTY CASH REIMBURSE PETTY CASH, REHABILITATION PROGRAM 24.08 30489 COUNTY OF SAN BERNARDINO DUMPING CHARGES,11881 PRESTON 73.84 30492 SOUTHERN CA EDISON COMPANY ELECTRIC FOR 12595 MIRADO AND 22610 RAVEN 28.72 30495 STAPLES OFFICE SUPPLIES,REHABILITATION PROGRAM 37.70 TOTAL: $ 2,191.21 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED CHECKS FOR PAYMENT OF THE COMMUNITY REDEVELOPMENT AGENCY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE COMMUNITY REDEVELOPMENT AGENCY. _s... ►' BERNARD SIMON FINANCE DIRECTOR CRA ITEM (XX) COUNCIL ITEM () MEETING DATE: December 15, 1994 SUBJECT: REDEVELOPMENT IMPLEMENTATION PLAN REVIEW Recommendation: FUNDING REQUIRED NO FUNDING REQURED XX BACKGROUND: On October 6, 1993, Governor Pete Wilson signed Assembly Bill 1290 (Isenberg). AB 1290, enacted as Chapter 942, took effect and was sponsored by the California Redevelopment Association (CRA). Entitled the Community Redevelopment Law Reform Act of 1993, the bill includes the most sweeping changes m the Community Redevelopment Law in years. The changes affect both existing project areas and new plan adoptions and include modifications to: • The definition of blight An end to fiscal review committees • Time limits on all project areas • The repeal of authority to receive sales tax revenues; and • A strong penalty provision for agencies which do not spend their housing funds. The bill also includes specific authority for commercial rehabilitation loans and assistance to manufacturing facilities and provides options for agencies in meeting their inclusionary housing requirement. One of the key elements of the bill is the requirement that each agency adopt a five-year implementation plan which provides documentation for the link between the elimination of blight and the proposed actions of the redevelopment agency. For redevelopment plans adopted prior to January 1, 1993, AB 1290 requires agencies to adopt, after a public hearing, an implementation plan on or before January 1, 1995. Thereafter, this implementation plan must be revised and adopted every five years. The implementation plan must describe the specific goals and objectives of the agency, programs, including a program of actions and expenditures to be made within the first or next five years of the plan, and a description of how these goals, objectives, programs and expenditures will assist in the alleviation of blight The implementation plan required of agencies with existing project areas must also describe how the agency will implement both the requirement to increase, improve and preserve low- and moderate - income housing and the inclusionary housing requirement. This section of the plan must include an annual housing program and specific plans for the expenditures of monies from the Housing Fund. If the implementation plan contains a project that will result in the destruction of low- and moderate -income housing, the implementation plan must identify proposed locations suitable for the replacement dwelling units. The implementation plan also has implications for the disposition of agency property and for the agency's funding of public improvements. When the agency conveys property acquired in whole or in part with tax CITY OF GRAND TERRACE REDEVELOPMENTAGENCYAGEN'V"'AGENDAffEM N0.3 REDEVELOPMENT AGENCY IMPLEMENTATION PLAN DECEMBER 15, 1994 PAGE 3 With the considerable changes occurring within the State of California, this and other economically driven documents will periodically require revision to reflect changing needs. CONCLUSION: With the complexion of the development of the plan and the public review, staff is recommending the adoption of the Implementation Plan. It is anticipated that the next review of the document will occur following the General Plan Update or the in June, 1996, whichever is sooner. STAFF RECOMMENDS THAT THE AGENCY BOARD: 1. REVIEW AND APPROVE THE DRAFT FIVE YEAR IIAPLEMENTATION PLAN FOR THE �, GRAND TERRACE REDEVELOPMENT AGENCY; AND 29 2. ADOPT THE PLAN AT THE SPECIAL MEETING/PUBLIC HEARING TO BE HELD ON DECEMBER 28, 1994. CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY AGENDA REPORT 3 GRAND TERRACE REDEVELOPMWENT AGENCY FIVE YEAR LIAPLEN ENTATION PLAN EXECUTIVE Y Formed in 1979, the Grand Terrace Redevelopment Agency has served as an important funding resource and development tool for the City of Grand Terrace. Initially, the Agency was formed to facilitate the constriction of affordable, high quality housing. In 1981, the goals of the Agency were again addressed, and the project area was revised to focus activities on the construction of �„ public improvements, housing and to stimulate the local constriction activity and increase employment opportunities. In 1983, the Agency adopted an Implementation Strategy and maintained a consistent approach to redevelopment activities within the project areas. Adopted pursuant to the requirements of AB 1290, this five-year Implementation Plan generally reflects the 1983 Implementation Strategy in the establishment of goals and objectives for the Agency to pursue in achieving gains for the City. The guiding document for this and the Redevelopment Agency will be the City of Grand Terrace's General Plan. This implementation plan has established Missions to reflect the general wants and needs of the Agency; Open2donal Goals to focus on main implementation concepts; and Department Objectives to reflect actual programs to implement the goals. The Missions of the Implementation Plan are as follows: 4 Mission I "To enhance the economic health of the community thmugh an increase in sales revenues and the promotion often ployment genera iAr business development " Mission 2 Me 9a will maintain safe environment for Grand Terrace Residents Businesses and Visitors. " Mission 3 "To maximize the lonckrm viability of G nd Ten —me, City Government will worn towards compatible development of the business and residential sectors of the community. " Mission 4 "To enhance existing developed areas with the ungnz&g of oublic improvements.' Mission S "To cooperate in the nmmotion of additional Ught induaWd development." With the considerable changes occurring within the State of California, this and other economically driven documents will periodically require revision to reflect changing needs. It is the intention of the Agency to revise this document in 1996. Grand Terrace Redevelopment Implementation Plan......... Page 1 of a public improvement or facility, AB 1290 requires the agency to find that the payment of funds for the cost of the improvements will assist in the alleviation of blighting conditions. The Grand Terrace Redevelopment Agency has prepared the following five-year implementation plan addressing Project Areas A, B and C together. The redevelopment project area encompasses a majority of the City boundaries of approximately three square miles. The majority of the area is utilized for residential use, with the Barton Road Commercial Corridor servicing as the main downtown in an area of approximately 1.3 miles. The process used to draft this implementation plan has involved input from a cross-section of people including representatives from the business community, the Grand Terrace Chamber of Commerce, the Colton Unified School District and all City departments. Further input into the plan was solicited from elected officials and members of the public through surveys, a public workshop and the public hearing process. Identification of &y Blighting Conditions 4 The adoption of AB 1290 substantially changed the definition of blight which can be used for project area adopted on or after January 1, 1994. Although the Grand Terrace Redevelopment Agency's project area was adopted prior to this date and qualified under previous definitions, the new definition included in AB 1290 was primarily relied upon to identify blighting conditions existing in the project area for purposes of this plan. Following is an excerpt from the Health and Safety Code (Sections 33030 and 33031) which contains the new blight definitions. Because a primary purpose of the implementation is to link the actions of the agency to the elimination of blight, these sections are being presented in their entirety, rather than being incorporated by reference. Section 33030 and 33031 describe the conditions which define a blighted area. According to these sections - a blighted area is one that contains both of the following: (1) An area that is predominantly urbanized, as that term is defined in Section 33320.1, and is an area in which the combination of conditions set forth in Section 33031 is so prevalent and so substantial that it causes a reduction of, or lack of, proper utilization of the area to such an extent that it constitutes a serious physical and economic burden on the community which cannot reasonably be expected to be Grand Terrace Redevelopment Implementation Plan......... Page 3 (2) Abnormally high business vacancies, abnormally low lease rates, high turnover rates, abandoned buildings, or excessive vacant lots within an area developed for urban use and served by utilities. (3) A lack of necessary commercial facilities that are normally found in neighborhoods, including grocery stores, drug stores, and banks and other lending institutions. (4) Residential overcrowding or an excess of bars, liquor stores, or other 4r businesses catering exclusively to adults, that has led to problems of public safety and welfare. (5) A high crime rate that constitutes a serious threat to the public safety and welfare. The following conditions have been identified in the project areas. Attachments to this implementation plan list in more detail examples of these blighting conditions. Physical Conditions of Blight Existing In Project Areas 4W The project area contains numerous buildings, both commercial and residential, which do not meet current public safety codes due to lack of fire sprinklers and other obsolete and unsafe construction methods. In addition, area exist within the project area which have poorly maintained buildings, both commercial and residential, necessitating a large amount of code enforcement oversight. Other buildings are in need of seismic safety reinforcement. IncomVg0le Adjacent Uses There exist within the project area many instances of residential uses adjacent to heavy industrial or commercial uses without any kind of buffer to serve as a transition area to the adjacent uses. Although examples of irregularly shaped and inadequately sized lots exist throughout the project area, Grand Terrace's downtown core is comprised primarily of this type of lot. Grand Terrace Redevelopment Implementation Plan......... Page 5 Although Grand Terrace is primarily a residential community, there is presently a main commercial/ business corridor and prime commercial property. The focus of this effort shall include the maintenance, renewal and enhancement of existing retail enters along Barton Road and the promotion of additional retail development. Operational Goal- Economic and Marketing Plaas Department Objective- Begin the development of an economic development plan and marketing scheme. The City will continue to use education and prevention approaches as well as enforcement to enhance people's sense of security. Public safety is a basic element of Grand Terrace being a special place. Operational Goal - Improve Public Safety in the Project Areas Department Objective- Establish a Commercial Rehabilitation Loan/Grant Program to upgrade deteriorated or unsafe buildings. Department Objectives Assist in the improvement of public infrastrucWre within the project areas. Department Objective- Establish and maintain a more effective code enforcement program for major code violations to ensure that business area and neighborhoods are attractive and clear of public nuisances. !.U.!I l L!_L.! The success of the Implementation of this redevelopment plan will be assisted through adherence and conformity to the goals and objectives of the City's General Plan. A thriving and enjoyable Grand Terrace Redevelopment Implemmmtion Plan ......... Pap 7 Departmental Goal - Initiate the development of an on -going five year capital improvement program to designate needed financial resources toward basic capital needs. Mission S "To coo r= in the promotion of additional &N ind axial dove ment. " The City's general plan identifies a goal primarily directed at industrial development: "The City shall promote the development of labor-intensive, non-polluting industry which is compatible with the present land use pattern." Redevelopment is seen as an effective vehicle to attracting and #6V selecting desired businesses. Below is a general description of each of the programs proposed to alleviate the blighting conditions identified. Please see the attached matrix (Attachment 2) which shows the linkages between each of these programs and the specific blighting condition addressed. This program, which is outlined in the Barton Road Specific Plan, provides for the revitalization of the City's downtown core and, in so doing, the alleviation of a number of blighting conditions. The program consists of a multi -phase project which combine retail, commercial and business enhancements to invigorate the downtown by bringing people to the area. This program, which is in development, consists of financial assistance in the forms of loans or grants to facilitate the rehabilitation of commercial buildings which do not meet current building and safety code requirements. FEW Me. .• - • - •1_�_ Programs to increase the city's supply of affordable housing also will be continued. Please refer to the section below entitled "Implementation of Affordable Housing Programs" for a more detailed description. ' ► ►�i._1� ' ►lit _�� i �_li it ► �1_i�i1., ui �T TO ► 1 t_l� ► i. The Health and Safety Code fiuther specifies in its discussion of implementation plan requirements that agency expenditures be linked to the alleviation of the blighting conditions identified. A matrix Grand Terrace Redevelopment Implementation Plan......... Page 9 Formulate program to assist moderate and first time homebuyers with the purchase of previously existing resale homes. The Agency has participated, and continues to participate, with private sector for -profit and non- profit housing developers to develop a mix of ownership and rental affordable and market -rate housing in the Agency's project areas as well as citywide. With the stagnation and limited development of housing opportunities for very low and low units, the Redevelopment Agency will work with local and regional housing agencies to promote the development of these types of units. Conclusion The implementation Plan for the Grand Terrace Redevelopment Agency, detailed above, describes the programs which are proposed to be undertaken during the next five years in order to assist in the alleviation of blighting conditions existing in the project areas and to increase the community's supply of affordable housing. Redevelopment is, however, a very fluid process subject to a myriad of changing issues and the forces of market dynamics. For these reasons a provision for review and amendment to the implementation plan is included in the requirements of AB 1290. The law requires that the plan be the subject of periodic public review. This review must be held in a noticed public hearing at least once during the five-year period, no earlier than two years and no later than three years after adoption of the plan. In addition to the mandated review, the Agency may review and amend the plans, goals, objectives and programs and expenditures (following a noticed public hearing) at any time conditions require such an amendment. Attachments: 1 - Goals and Objectives Matrix 2 - Programs Matrix 3 - Proposed Programs Expenditures Table 4 - Affordable Housing Units Table Grand Terrace Redevelopment Implementation Plan......... Page 11 specific income of the person or family originally occupying the removed dwelling unit. However, for units removed after September 1, 1989, California law requires that 75 percent of the replacement units be affordable to the same income groups that occupied the units removed. H&S Section 33413(b)(1) and (2) - The Inclusionary Rule Section 33413(b)(1) of the Health and Safety Code requires that at least 30 percent of all dwelling units actually developed by a redevelopment agency shall be available at affordable housing cost to persons and families of low or moderate income, and not less than 50 percent of the units shall be 40 available at affordable housing to very low income households. Section 33413(b)(2) requires that at least 15 percent of all dwelling units developed within a project area by public or private entities or persons other than the redevelopment agency, but including those developed pursuant to a written agreement with the agency, shall be available at affordable housing cost to persons and families of low or moderate income, and not less than 40 percent of the affordable units shall be available at affordable housing costs to very low income households. To illustrate the inclusionary rule in terms of numbers, of every 100 dwelling units developed or rehabilitated by entities other than the agency, 15 shall be affordable, with 9 affordable to persons of low or moderate income, and 6 available to persons of very low income. Terms of Affordability. Health and Safety Code Section 33413(c) requires that replacement and inclusionary units shall remain available at affordable housing cost to the income levels indicated for the longest feasible time, which includes but is not limited to unlimited duration. Health and Safety Code Section 33334.3(f) states that when housing units are developed or assisted with money from the Agency's 20 percent affordable housing set -aside fund, the Agency shall require that those housing units shall remain affordable for the longest feasible time, but for not less than 15 years for rental units or 10 years for owner-ccupied units. In addition, Health and Safety Code Section 33334.14 requires that Very Low Income and Lower Income units developed with assistance from a homeownership residential mortgage revenue bond program or a California Housing Finance Agency home financing program shall remain available at affordable housing cost for at least 30 years. Finally, Government Code Section 65915 states that Lower Income units provide pursuant to a density bonus shall remain affordable for 30 years. It is the goal of Grand Terrace Redevelopment Agency and the City of Grand Terrace that Very Low Income, Lower Income and Moderate Income units developed anywhere with the City pursuant to any of these Sections shall remain affordable for the longest feasible time, up to and including 30 years. Grand Terrace Redevelopment Implementation Plan......... Page 13 THE HOUSING ELEN ENT The purpose of the Housing Element is to identify Grand Terrace housing needs and mitigation measures; identify housing goals, objectives and policies; report on implementation progress; and, set forth a five-year housing program implementation schedule. The housing program must include actions which conserve and improve the condition of existing affordable housing stock, and assist in the development of adequate housing to meet the needs of low- and moderate -income households. The Housing Element specifies that the City will comply with the minimal legal requirements of, and be in compliance with, California Redevelopment Law. The Housing Element has identified the Agency's 20 percent affordable housing set -aside fund as one of the appropriate funding vehicles for addressing the City's affordable housing goals. To the maximum extent possible, the Agency will provide replacement housing at the same income level as units removed. While it is a goal of the Agency to replace as many units as possible at the same income levels as the units removed, the Agency recognizes the State law provisions which require a proportionate replacement of removed low- and moderate -income units by income group. References to the California Community Redevelopment Law and the replacement and inclusionary requirements of the California State law have been incorporated in and make a part of the City's Housing Element. REPLACEMENT HOUSING PER H&S 33413(A) - REDEVELOPMENT PROJECT AREA INCLUSIONARY HOUSING REQUIREMENTS PER H&S 33413(b) Determining the Inclusionary requirement per H&S 33413(b)(2): New residential units developed or R=sed by entities other than the agency through 1994: includes units provided by deveLQ= pursuant to an Agency agreement- H&S 33413 (b)(2) and H&S 33413 (b)(4) Total Units developed - 1983 through 1994: 1,064 Determining the Inclusionary requirement per H&S 33413 (b) (,22): Non -Agency Assisted Formula: Very Low Low/Moderate Units X 15 % = Inclusionary Units Inclusionary Units X .40 Inclusionary Units X .60 Grand Terrace Redevelopment Implementation Plan......... Page 15 The form of assistance will include any or several of the following: • land acquisition and assemblage; • site demolition, grading and preparation; • occupant relocation; • on -site and off -site improvements; • deferred development fees; • buy -ins to existing housing opportunities; • mortgage buy -down and down payment assistance programs; • direct subsidies; • implementation or coordination of local, state or federal • low income and first time homebuyer programs; • loans, advances or other indebtedness; • bond programs and other leveraging opportunities; and • supplement the CDBG housing rehabilitation program. The City will use its various resources, including its general fund, to: implement density bonus programs; provide land resource and land use studies; investigate and implement where appropriate inclusionary zoning requirements, linkage fees, and modified impact fees. Where appropriate, affordable housing units will be provided by the development entity through inclusionary requirements, which are voluntary at this time, but contemplated as a mandatory program for the future, and through density bonuses provided pursuant to the Government Code, Section 65915. Affordable units provided through these two methods will not use Agency or City funds unless the development of these units is a result of an agreement with the Agency wherein use of Agency or City funds is specifically identified. 2. Exemption from Article IXIV requirements: Housing units developed thus far in the City of Grand Terrace, and those contemplated for the immediate future, are exempt from the requirements of Article X=V. Those requirements include Agency development, which includes development, construction or acquisition, of a low rent housing project. Specifically exempted from the requirements of Article XXUV are housing units: intended for owner -occupancy rather than rental occupancy; privately owned housing which is not exempt from property taxation, and in which not more than 49 % of the units are occupied by low income persons; privately owned housing which is not exempt from poverty taxation by reason of any public ownership and is not financed with direct long-term financing from a public body; and rehabilitation, reconstruction or replacement of an existing low rent housing project. Grand Terrace Redevelopment Implementation Plan......... Page 17 Attachment I Grand Terrace Redevelopment Agency Five Year Implementation Plan 1995-99 Goals and Objectives Link to Blighting Conditions J J Attachment 3 Gmnd Termce Redevelopment Agency Five Year Implementation Plan 1995-99 Financial Projections i'M iX xg, I W, INN N Commercial Housing Capital Projects Industrial Note: This section is under review and will be provided at a later date J -4 DATE: December 7, 1994 STAFF RETORT CRA ITEM (XX) COUNCIL. ITEM ( ) MEETING DATE: December 15, 1994 SUBJECT: RECOMNTENDATION FOR DEVELOPMENT OF 22381 VAN BUREN FUNDING REQUIRED XX NO FUNDING REQUIRED As the Agency is aware, the City of Grand Terrace purchased a distressed property at 22381 Van Buren, and has been studying options to upgrade the property. This home was built some time ago in a somewhat unconventional manner in that the house was set far back on the lot, it has no attic, and has no insulation between the ceiling and the roof. Due to the substantial rehabilitation required, staff has explored the possibility of doing a lot split, demolishing the existing structure, and building two new single-family homes. The following schedule outlines an estimated cost of rehabilitation listed by line item: Option Number One: Rehabilitation Re -roof and Insulate Roof: 8,550.00 Front Windows (7) 3,000.00 Stucco Front of House 3,000.00 Front Door 500.00 Living Room Sliding Glass Door (8') 650.00 Family Room Sliding Glass Door (6') 500.00 Kitchen Cabinets and Counter Tops 4,000.00 HVAC 3,700.00 Bathroom Tub and Shower, Toilet and Lavatory 4,000.00 Windows (2) 700.00 Electrical (New Panel, Plug, and Switch Lights) 2,600.00 Rear Windows 1,150.00 Plumbing (Sinks) 2,500.00 Garage Door 650.00 Paint 2,500.00 Carpet 6,800.00 Resilient Flooring 1,250.00 C RA AG�IDAREY N0. STAFF REPORT -- 22381 VAN BUREN December 7, 1994 Page Three Subtotal: 24,900.00 Grading and Lot Preparation 3,000.00 Demolish Existing House 4,500.00 Subtotal: 32,400.00 Two Houses (Turn Key Condition) 140,000.00 Landscaping 5,500.00 Fencing 4,000.00 Subtotal: 181, 900.00 10 % Contingency 18,190.00 Subtotal: 200,090.00 Permits and Miscellaneous Fees 1,600.00 TOTAL: 201,690.00 We are estimating the total cost for the construction of the two new homes, which includes the purchase cost of the home, would be a total City investment of $282,000, or approximately $141,000 per finished home. Under the first scenario, we estimate that the City will subsidize approximately $30, 745 to $40, 745 on the rehabilitation and resale of the home, estimating an investment of $155, 745 and a sales price of $120,000 to $130,000. Under the demolition and construction option, the City would have an approximate $141,000 investment in each single family home, with a sales price of approximately $125,000 to $130,000, a subsidy of $16,000 to $21,000 per home. The amount the Agency would need to subsidize to rehabilitate and sell one unit is approximately the same as to demolish and create two brand new single-family homes. In addition, Option Number Two is possible on this particular parcel because it is large enough to do a lot split and still have two 8,000 square -foot lots. Furthermore, by creating an additional housing unit, the City would get credit in our Housing Element for not only rehabilitating the property, but by the creation of two new housing units that would be more suitable m the neighborhood, while malting the property more marketable to single-family home buyers. r It PENDING CITY COUNCIL APPROVAL 41 CITY OF 9RM TERRACE 1 DATE: NOVEMBER 23, 1994 CHECK REGISTER N0:112394 OUTSTANDING DEMANDS AS OF: NOVEMBER 23, 1994 c c z z z z z z o z a a z z z o a a z z a z z= a z o c z z= z z= z z c z z a a z= z z o z a a a a a a a c a a z z a z z= z z= z o z z o a a a a z a a a s a o o a== a z a c a a z z z z z z o c z c c z c z CHECK NO, VENDOR DESCRIPTION AMOUNT P9955 LEAGUE OF CA CITIES REGISTRATION,LEGISLATION BRIEFING $ 95.00 P9956 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 10/4/94 351.63 P9957 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 10/4/94 120.30 P9958 COMCAST CABLEVISION CASH PAYMENTS FOR 10/4/94 54.23 P9959 SHEILA CISNEROS BIRTHDAY BONUS 50.00 P9960 FRANK SOWERS REIMBURSEMENT FOR ELECTRIC AT PICO PARK 468.85 P9961 DIEHL,EVANS, & COMPANY REGISTRATION,GOVERNMENT TAX WORKSHOP 100.00 P9962 LARRY MAINEZ PLANNING TECHNICIAN 10/24-11/4/94 AND REIMBURSEMENT FOR MILEAGE 677.30 P9963 PRYOR RESOURCES,INC. REGISTRATION FOR SEMINAR,PLANNING 99.00 P9964 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 11/7/94 123.61 P9965 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 11/7/94 88.34 P9967 JEANNINE VASQUEZ REIMBURSEMENT, HALLOWEEN HAUNT SUPPLIES 186.20 P9968 ALICE HERNANDEZ REIMBURSEMENT, DAY CARE SUPPLIES 72.09 P9969 PETTY CASH REIMBURSEMENT, CHILD CARE PETTY CASH 354.22 P9971 �, DORA HOUCK BIRTHDAY BONUS 50.00 P9972 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 10/9/94 180.34 y CITY OF GRAND TERRACE 3 DATE: NOVEMBER 23, 1994 ---------------------------------------------------------------------------------------------------------- CHECK REGISTER NO:112394 ---------------------------------------------------------------------------------------------------------- OUTSTANDING ---------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------- DEMANDS AS OF: NOVEMBER 23, 1994 CHECK NO. VENDOR DESCRIPJION AMOUNT P9991 PEBSCO DEFERRED COMPENSATION FOR OCTOBER,1994 $ 5,977.01 P9992 COUNTY OF SAN BERNARDINO RELEASE LIENS,WASTEWATER DISPOSAL DEPT. 33.00 P9993 FLORENCE KELLY REIMBURSEMENT, CITIZENS PATROL GRADUATION 99.57 P9994 MARGARET ALFORD BIRTHDAY BONUS 50.00 P9995 ALICE HERNANDEZ BIRTHDAY BONUS 50.00 P9996 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 11/17/94 214.87 P9997 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 11/17/94 87.41 P9998 COMCAST CABLEVISION CASH PAYMENTS FOR 11/17/94 121.17 P9999 CHINO HILLS CITIZENS PATROL LUNCH/TRAINING, CITIZENS PATROL 42.00 P10000 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 11/18/94 182.08 P10001 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 11/18/94 102.35 P10002 COMCAST CABLEVISION CASH PAYMENTS FOR 11/18/94 110.24 P10003 COMCAST CABLEVISION CASH PAYMENTS FOR 11/21/94 21.97 P10004 LARRY MAINEZ PLANNING TECHNICIAN,11/7-11/18/94 AND REIMBURSEMENT FOR MILEAGE 722.55 30355 ACTION CARD-O-GRAM APPLE PINS, CHILD CARE STAFF AWARDS 28.50 e CITY OF GRAND TERRACE DATE: NOVEMBER 23, 1994 CHECK REGISTER NO:112394 ----------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------- OUTSTANDING DEMANDS AS OF: NOVEMBER 23, 1994 CHECK NO. VENDOR DESCRIPTION AMOUNT 30373 BRUNICK,ALVEREZ & BATTERSBY LITIGATION, BOOKING FEES $ 48.08 30374 DAN BUCHANAN STIPENDS FOR NOVEMBER, 1994 300.00 30375 BUILDING PERMITS BULLETIN PUBLICATION, PLANNING 63.78 30376 STATE OF CALIFORNIA MAINTENANCE/ENERGY, LIGHTS 215/BARTON 383.92 30377 GENE CARLSTROM STIPENDS FOR NOVEMBER, 1994 300.00 30378 CHAPLAIN PRESS PLANNING COMMISSION JOURNALS 67.00 30379 CITY OF COLTON WASTEWATER DISPOSAL SERVICES,NOV.1994 AND ONE CONNECTION, OCT.1994 54,812.22 30380 COLTON UNIFIED SCHOOL DIST. JANITORIAL SERVICES FOR SCHOOL FOR 1995 FAIR 200.00 30381 COMP USA COMPUTER PURCHASE, EMPLOYEE LOAN PROGRAM 2,552.22 30382 DIANA CONDOR INSTRUCTOR, DANCE 280.00 30383 CORKY'S PEST CONTROL PEST CONTROL, PICO PARK 225.00 30384 DETCO ENGRAVING/TROPHY NAMETAGS, CITIZENS PATROL 49.03 30385 DICKSON COMPANY STREET SWEEPING FOR OCT.1994 2,034.15 30386 EASTMAN KODAK COMPANY MAINTENANCE ON KODAK COPIER,OCT.1994 374.12 30387 EDGEMONT SALES MAINTENANCE ON PANASONIC COPIER,NOV.1994 107.37 a CITY OF GRAND TERRACE DATE: NOVEMBER 23, 1994 CHECK REGISTER NO:112394 OUTSTANDING CHECKS AS OF: NOVEMBER 23, 1994 CHECK NO. VENDOR DESCRIPTION AMOUNT 30406 METROPOLITAN LIFE LIFE INSURANCE FOR DEC.1994 $ 290.95 30407 METROPOLOTAN LIFE LIFE INSURANCE FOR DEC.1994 536.90 30408 BYRON MATTESON STIPENDS FOR NOV., 1994 300.00 30409 MIDWAY LAWNMOWER BLADES FOR EDGER, MAINTENANCE 10.00 30410 RAY MUNSON PLANNING COMMISSION MEETING,11/3/94 50.00 30411 OTIS ELEVATOR COMPANY MAINTENANCE, ELEVATOR,DEC.1994 230.58 30412 PACIFICARE OF CALIFORNIA HEALTH INSURANCE FOR DEC.1994 6,043.05 30413 PACIFIC BELL PAY PHONE, PICO PARK AND CIVIC CENTER AND PHONES AT CHILD CARE 309.70 30414 PETTY CASH REIMBURSE PETTY CASH, CHILD CARE 169.51 30415 KATHY PIERSON INSTRUCTOR, TINY TUMBLERS/GYMNASTICS 624.80 30416 POSTMASTER-COLTON MAIL PERMIT,WASTEWATER DISPOSAL 75.00 30417 DENNICE PRECIE INSTRUCTOR, HALLOWEEN FUN 84.00 30418 PRESS ENTERPRISE COMPANY PAPER DELIVERY,CIVIC CENTER AND HISTORICAL AND CULTURAL COMMITTEE 191.36 30419 PRO TECH REPLACE CARPET, FIRE STATION 2,248.76 30420 PRUDENTIAL SERVICES BUREAU HEALTH NETWORK INSURANCE,DEC.1994 673.77 9 DATE: NOVEMBER 23, 1994 CHECK REGISTER NO.112394 ==a==aaaaasoa==aaoa=aacoa==o=o=o=o=occa==oocoao=o=cac=o=acac==o==aa=caooca=aa=o=acaa=ccooaacaccos----=____ OUTSTANDING DEMANDS AS OF: NOVEMBER 23, 1994 CHECK NO. yMOR 30435 VISIBLE 30436 WAXIE 30437 WESTERN EXTERMINATORS 30438 WEST PUBLISHING COMPANY 30439 WESTEC SECURITY,INC. 30440 DOUG WILSON 30441 YOSEMITE WATERS DESCRIPTION PAYROLL FORMS, FINANCE JANITORIAL SUPPLIES FOR CIVIC CENTER AND CHILD CARE PEST CONTROL FOR CITY OWNED FACILITIES CALIFORNIA CODE UPDATES MONITOR SECURITY,CHILD CARE,JAN.-MARCH,1995 PLANNING COMMISSION MEETING111/3/94 BOTTLED WATER FOR CITY OWNED FACILITIES AMOUN $ 69.45 471.49 145.00 46.35 426.00 50.00 102.00 30442 ZONING BULLETIN BIWEEKLY PLANNING PUBLICATION 80.81 TOTAL: $201,651.34 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED CHECKS FOR PAYMBNT OF THE CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY. BERNARD SIMON FINANCE DIRECTOR COUNUL APPROVAL 1 DATE: DECEMBER 15, 1994 CHECK REGISTER NOtI21594 __=====a=s==o=caa==aasaaaos=====aa=a=e=e===ee=v===aaa=seoea===c==e=e==o=a=ao====aasaasaa:aa=asaasaa=e=c=_= OUTSTANDING DEMANDS AS OF: DECEMBER 15, 1994 CHECK NO. � $O DESCRIPTION AMOUNT P10006 CIRCUIT CITY REFRIGERATOR, CHILD CARE $ 450.16 P10008 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 11/23/94 242.89 P10009 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 11/23/94 89.54 P10010 COMCAST CABLEVISION CASH PAYMENTS FOR 11/23/94 73.57 P10011 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 11/28/94 89.54 P10012 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 11/28/94• 31.87 P10013 COMCAST CABLEVISION CASH PAYMENTS FOR 11/28/94 51.18 P10014 LEAGUE OF CA CITIES LEAGUE MEETING, MAYOR 42.00 P10015 PERS RETIREMENT FOR PAYROLL ENDING 11/18/94 4,769.93 P10016 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 11/30/94 319.37 P10017 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 11/30/94 136.03 P10018 COMCAST CABLEVISION CASH PAYMENTS FOR 11/30/94 156.98 P10019 STANDARD INSURANCE COMPANY DISABILITY INSURANCE,DECEMBER,1994 640.93 P10020 DEPT. OF MOTOR VEHICLES CLASS "B" LICENSE, CHILD CARE STAFF MEMBER 53.00 P10021 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 12/2/94 421.03 P10022 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 12/2/94 269.62 �i li e �,_l!vl DATE: DECEMBER 15, 1994 CHECK REGISTER NO:121594j =c==s=xsnaaxsxssasaaaaaasssaazaazaax=s=xo=x=ooxx=ssxs=xs=s=====s====x=xa==sxxxseaazasaezaaaxsaaas==aas==cn OUTSTANDING DEMANDS AS OF: DECEMBER 15, 1994 ==xssexxazxssaaaaasaaaaesaastazazsaasasx==x==s=xx=s=x=x=xx=so==x===xxsxssase=sssxszasaaazaxaaazaaassssss==== CHECK NO, 30451 A & A PRODUCE PRODUCE FOR CHILD CARE 30452 A & M TROPHY SERVICE RIBBONS FOR COUNTRY FAIR 30453 AT&T INFORMATION CENTER PURCHASE PHONE,EMERGENCY OPERATIONS CENTER 30454 ACCENT PRINT & DESIGN CITY LETTERHEAD 30455 AMERICAN PLANNING ASSOC. PLANNING PUBLICATIONS 30456 BFI WASTE SYSTEMS REFUSE PICK—UP, SENIOR CENTER AND PICO PARK 30457 CA SOCIETY MUNICIPAL FINANCE MEMBERSHIP, 1995 30458 CHEM—LITE INDUSTRIES TRASH LINERS, STREET MAINTENANCE 30459 CONVEY SAFETY PRODUCTS FIRST AID SUPPLIES, CHILD CARE 30460 CORKY'S PEST CONTROL PEST CONTROL, PICO PARK 30461 JOHN DONLEVY AUTO ALLOWANCE FOR DEC.1994 30462 EAGLE SCREEN PRINTING JACKETS, D.A.R.E. PROGRAM 30463 KAREN GERBER MONITOR FOR RECREATION PROGRAMS 30465 GOVERNMENT FINANCE MEMBERSHIP, 1995 AND FINANCE PUBLICATIONS 30466 CITY OF GRAND TERRACE EMPLOYEE CHILD CARE SERVICES AMOUNT $ 128.10 23.27 31.92 778.40 95.00 151.79 200.00 279.68 60.15 225.00 200.00 441.78 162.98 248.95 1,156.00 li •)_JVJ i._l � _ LLa DATE: DECEMBER 15, 1994 CHECK REGISTER NO:121594 a.aoaas=sasaosas=aa=aa�aaaaasasmaaaaaaaaa==aaaa=aaa=aa=aa==a===a=c==o=ca=aa==asaa=aa=aaeaaeaa=teaaaaa==== OUTSTANDING DEMANDS AS OF: DECEMBER 15, 1994 __=====saaaaaa:ssaamaaas=a:aaaaaasaaaaaa===s=caa=aaoaa=aaa=a=aaa=a===aaa=aaa-Baas=a==aasaanaaaaaaaaaa==-' CHECK NO, VENDOR DESCRIPTION ANOUNTT 30482 PETTY CASH REIMBURSE PETTY CASH, CHILD CARE $ 193.37 30483 PETTY CASH REIMBURSE GENERAL PETTY CASH -FINANCE 181.48 30484 KATHY PIERSON INSTRUCTOR, TINY TUMBLERS AND GYMNASTICS 604.80 30485 POST TOOLS SMALL TOOLS, MAINTENANCE DEPARTMENT 51.68 30486 DENNICE PRECIE MONITOR FOR RECREATION PROGRAMS AND INSTRUCTOR FOR CHILDREN'S WORKSHOP 314.25 30487 SAM'S CLUB MEMBERSHIP AND ADMINISTRATION FEE 148.47 30488 COUNTY OF SAN BERNARDINO CAL ID PROGRAM FOR 1994/1995 8,052.00 30489 COUNTY OF SAN BERNARDINO DUMP CHARGES FOR 10/18-11/22/94 561.74 30490 COUNTY OF SAN BERNARDINO STREET MAINTENANCE SUPPLIES 1,025.64 30491 THOMAS SCHWAB AUTO ALLOWANCE FOR DECEMBER,1994 200.00 30492 SOUTHERN CA EDISON COMPANY ELECTRIC FOR CITY OWNED FACILITIES, SIGNALS, AND PARKS/MERIDIANS 6,923.77 30493 SOUTHERN CA GAS COMPANY GAS FOR CITY OWNED FACILITIES 500.85 30494 SOUTHERN CA SILKSCREEN AWARDS,SLO-PITCH SOFTBALL 125.00 30495 STAPLES 'OFFICE SUPPLIES 267.20 PENDING CITY COUNCIL APPROVAL CITY OF GRAND TERRACE A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on November 10, 1994 at 6:00 p.m. r PRESENT: Byron R. Matteson, Mayor Gene Carlstrom, Mayor Pro Tempore Herman Hilkey, Councilmember Jim Singley, Councilmember Dan Buchanan, Councilmember Thomas J. Schwab, City Manager Brenda Stanfill, City Clerk John Donlevy, Assistant City Manager Patrizia Materassi, Community Development Director Bernard Simon, Finance Director John Harper, City Attorney Sgt. Mike Howell, Sheriff's Department fAW ABSENT: Joe Kicak, City Engineer The meeting was opened with invocation by Reverend Manny Orio, Colton United Methodist Church of Colton, followed by the Pledge of Allegiance led by Mayor Pro Tem Carlstrom. Mayor Matteson convened City Council meeting at 6:00 P.M. Mayor Matteson reconvened City Council meeting at 6:08 P.M. SPECIAL PRESENTATIONS 2C. Red Ribbon Contest Awards Mayor Matteson and Sharon Korgan, Community Services Officer, presented awards to the winners of the Red Ribbon Poster and Essay contest. 2D. Introduction of new Citizen Patrol Members Sharon Korgan, Community Services Officer, introduced the new Citizen Patrol Members from the last two academies. Mayor Matteson convened City Council meeting at 6:15 P.M. c0,f=u.neEmarrais,3D Minutes 11/10/94 Page 3 Dick Rollins, 22797 Barton Road, Grand Terrace; thanked Council for the letter that was sent to him, and gave special thanks to Mayor Matteson for the kind letter that he sent, and presented the Council with an American Flag. . , . 1. Historical and Cultural Activities Committee (a) Minutes of 10/94 CC-94-151 MOTION BY COUNCILMEMBER BUCHANAN, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 5-0, to accept the Historical and Cultural Activities Committee Minutes of October 1994. 2. Parks and Recreation Committee (a) Minutes of 10/03/94 CC-94-152 MOTION BY COUNCILMEMBER BUCHANAN, SECOND BY COUNCILMEM 3ER SINGLEY, CARRIED 5-0, to accept the Parks and Recreation Committee Minutes of October 3, 1994. 5B. Council Reports Mayor Matteson, reported that Councilman Sgt. Singley will be on America's Most Wanted television show as the helicopter pilot. He stated that he received a thank you card from Mrs. Ferre the principal of Terrace View Elementary school regarding the stop sign on the corner of Mt. Vernon and Vivienda. He requested a report on the shuttle service. Assistant City Manager Donlevy, reported that he doesn't have the specific numbers from OMNITRANS, but there are people utilizing the service. He stated that there will be an article in the upcoming City Newsletter and other marketing ideas. The Community Redevelopment Agency may purchase some passes to hand out to get the ridership up. Councilmember Hilkey, requested that the passes be given out to all the senior citizens. He also reported that during the month of October there were only 48 rides on the shuttle. There will be more promotion through the Sun Telegram Council Minutes - 11/10/94 Page 5 Mayor Matteson adjourned the City Council Meeting at 7:49 p.m., until the next Regular CRA/City Council Meeting which is scheduled to be held on Thursday, December 15, 1994. CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace M STAFF REPORT DATE: November 23, 1994 CRA ITEM () COUNCIL ITEM (X) MEETING DATE: December 15, 1994 SUBJECT: CONFLICT OF INTEREST CODE The City is required to review its conflict of interest code biennially to determine if it is accurate and up-to-date. The Fair Political Practices Commission has adopted a standard conflict of interest code for adoption by public entities in the State of California. At this time it is necessary to adopt the Standard Conflict of Interest Code with the amended appendix of designated employees with their disclosure categories. Designated Employees are those who make or participate in the making of governmental decisions which may foreseeably have a material effect on any financial interest. STAFF RECOMMENDS COUNCIL: ADOPT A RESOLUTION OF THE CITY OF GRAND TERRACE REPEALING RESOLUTION NO. 91-04 AND ADOPTING THE STANDARD CONFLICT OF INTEREST CODE cou�.a�nrr#.�E RESOLUTION NO. 94- Page 2 ATTEST: City Clerk of the City of Grand Terrace and of the City Council thereof. Mayor of the City of Grand Terrace and of the City Council thereof. I, BRENDA STANFILL, City Clerk of the City of Grand Terrace, hereby certify that the foregoing Resolution was introduced and adopted at the special meeting of the City Council of the City of Grand Terrace held on the 15th day of December, 1994 by the following vote: AYES: NOES: ABSENT: ABSTAIN: City Clerk of the City of Grand Terrace APPROVED AS TO FORM: City Attorney APPENDIX "B" RESOLUTION NO. 94- APPENDIX OF DISCLOSURE CATEGORIES CATEGORY 1. All investments and business positions in business entities, sources of income and interests in real property. 2. Investments and business positions in business entities, and all sources of income. 3. Interests in real property located in the City, including property located within a two mile radius of any property owned or used by the City. 4. Investments, business positions, and sources of income of the type which provide services, supplies, materials, machinery or equipment of the type utilized by the City. 5. Investments, business positions, and sources of income of the type which are subject to the regulatory, permit or licensing authority of the City. 6. Investments, business positions, and sources of income of the type which engage in land development, construction or the acquisition or sale of real property. 7. Investments, business positions, and sources of income from sources engaged in construction, building, or material supply. 8. Investments, business positions, and sources of income from construction firms involved in construction projects subject to acceptance by the City Council. 9. Investments, business positions, and sources of income of the type which the City is empowered to invest its funds. 10. Investments, business positions, and sources of income from financial institutions including, but not limited to, banks, savings and loan associations and credit unions. 11. Investments, business positions, and sources of income from employment agencies or entities which provide employment or pre- employment services. Services include, but are not limited to testing, training, consulting, job classification studies and salary surveys. 12. Investments, business positions, and sources of income from business entities which are of the type to provide any of the various types of employee insurance coverage and/or actuarial services. (Regulations of the Fair Political Practices Commission, Title 2, Division 6 of the California Code of Regulations) 18730. Provisions of Conflict of Interest Codes (a) Incorporation by reference of the terms of this regulation along with the designation of employees and the formulation of disclosure categories in the Appendix referred to 4 below constitute the adoption and promulgation of a conflict of interest code within the meaning of Government Code Section 87300 or the amendment of a conflict of interest code within the meaning of Government Code Section 87306 if the terms of this regulation are substituted for terms of a conflict of interest code already in effect. A code so amended or adopted and promulgated requires the reporting of reportable items in a manner substantially equivalent to the requirements of Article 2 of Chapter 7 of the Political Reform Act, Government Code Sections 81000, et sea. The requirements of a conflict of interest code are in addition to other requirements of the Political Reform Act, such as the general prohibition against conflicts of interest contained in Government Code Section 87100, and to other state or local laws pertaining to conflicts of interest. (b) The terms of a conflict of interest code amended or adopted and promulgated pursuant to this regulation are as follows: (1) Section 1. Definitions. The definitions contained in the Political Reform Act of 1974, regulations of the Fair Political Practices Commission (2 Cal. Code of Regs. Sections 18100, e= sea.), and any amendments to the Act or regulations, are incorporated by reference into this conflict of interest code. 1 18730 C) The filing officer is the same for both agencies.1 Such persons are covered by this code for disqualification purposes only. With respect to all other designated employees, the disclosure categories set forth in the Appendix specify which kinds of financial interests are reportable. Such a designated employee shall disclose in his or her statement of economic interests those financial interests he or she has which are of the kind described in the disclosure categories to which he or she is assigned in the Appendix. It has been determined that the financial interests set forth in a designated employee's disclosure categories are the kinds of financial interests which he or she foreseeably can affect materially through the conduct of his or her office. (4) Section 4. Statements of Economic Interests: Place of Filing. The code reviewing body shall instruct all designated.employees within its code to file statements of economic interests with the agency or with the code reviewing body, as -provided by the code reviewing body in the agency's conflict of interest code.2 I Designated employees who are required to file statements of economic interests under any other agency's conflict of interest code, or under Article 2 for a different jurisdiction, may expand their statement of economic interests to cover reportable interests in both jurisdictions, and file copies of this expanded statement with both entities in lieu of filing separate and distinct statements, provided that each copy of such expanded statement filed in place of an original is signed and verified by the designated employee as if it were an original. See Government Code Section 81004. 2 See Government Code Section 81010 and 2 Cal. Code of Regs. Section 18115 for the duties of filing officers and persons in agencies who make and retain copies of statements and forward the originals to the filing officer. 3 18730 statement, is not deemed to have assumed office or left office, provided he or she did not make or participate in the making of, or use his or her position to influence any decision and did not receive or become entitled to receive any form of payment as a result of his or her appointment. Such persons shall not file 4W either an assuming or leaving office statement. (A) Any person who resigns a position within 30 days of the date of a notice from the filing officer shall do both of the following: power; and (1) File a written resignation.with the appointing (2) File a written statement with the filing officer declaring under penalty of perjury that during the period between appointment and resignation he or she did not make, participate in the making, or use the position to influence any decision of the agency or receive, or become entitled to receive, any form of payment by virtue of being appointed to the position. (6) Section 6. Contents of and Period Covered by Statements of Economic Interests. (A) Contents of Initial Statements. Initial statements shall disclose any reportable investments, interests in real property and business positions held on the effective date of the code and income received during the 12 months prior to the effective date of the code. 5 18730 (A) Investments and Real Property Disclosure. When an investment or an interest in real property is required to be reported,4 the statement shall contain the following: 1. A statement of the nature of the investment or interest; 4 2. The name of the business entity in which each investment is held, and a general description of the business activity in which the business entity is engaged; property; 3. The address or other precise location of the real 4. A statement whether the fair market value of the investment or interest in real property exceeds one thousand dollars ($1,000), exceeds ten thousand dollars ($10,000), or exceeds one hundred thousand dollars ($100,000). (B) Personal Income Disclosure. When personal income is required to be reported,5 the statement shall contain: 3 For the purpose of disclosure only (not disqualification), P rP y qualification), an interest in real property does not include the principal residence of the filer. 4 Investments and interests in real property which have a fair market value of less than $1,000 are not investments and interests in real property within the meaning of the Political Reform Act. However, investments or interests in real property of an individual include those held by the individual's spouse and dependent children as well as a pro rata share of any investment or interest in real property of any business entity or trust in which the individual, spouse and dependent children own, in the aggregate, a direct, indirect or beneficial interest of 10 percent or greater. 5 A designated employee's income includes his or her community property interest in the income of his or her spouse but does not include salary or reimbursement for expenses received from a state, local or federal government agency. 7 18730 1. The -name, address, and a general description of the business activity of the business entity; 2. The name of every person from whom the business entity received payments if the filer's pro rata share of gross receipts from such person was equal to or greater than ten thousand dollars ($10,000). (D) Business Position Disclosure. When business positions are required to be reported, a designated employee shall list the name and address of each business entity in which he or she is a director, officer, partner, trustee, employee, or in which he or she holds any position of management, a description of the business activity in which the business entity is engaged, and the designated employee's position with the business entity. (E) Acquisition or Disposal During Reporting Period. In the case of an annual or leaving office statement, if an investment or an interest in real property was partially or wholly acquired.or disposed of during the period covered by the statement, the statement shall contain the date of acquisition or disposal. (8) Section 8. State Agency Prohibition on Receipt of Honoraria. No member of a state board or commission, and no designated employee of a state agency, shall accept any honorarium from any source, if the member or employee would be required to report the receipt of income or gifts from that source on his or her statement of economic interests. This section shall not apply to any part-time member of the governing board of any public institution of higher education, unless the member is also an elected official. 9 18730 (B) Any real property in which the designated employee has a direct or indirect interest worth one thousand dollars ($1,000) or more; (C) Any source of income, other than gifts and other than loans by a commercial lending institution in the regular course of business on terms available to the public without regard to official status, aggregating two hundred fifty dollars ($250) or more in value provided to, received by or promised to the designated employee within 12 months prior to the time when the decision is made; (D) Any business entity in which the designated employee is a.director, officer, partner, trustee, employee, or holds any position of management; or (E) Any donor of, or any intermediary or agent for a donor of, a gift or gifts aggregating $250 or more in value provided to-, received by, or promised to the designated employee within 12 months prior to the time when the decision is made. (9.3) Section 9.3. Legally Required Participation. No designated employee shall be prevented from making or participating in the making of any decision to the extent his or her participation is legally required for the decision to be made. The fact that the vote of a designated employee who is on a voting body is needed to break a tie does not make his or her participation legally required for purposes of this section. 11 18730 employee who is the head of an agency, this determination and disclosure shall be made in writing to his or her appointing authority; and in the case of other designated employees, this determination and disclosure shall be made in writing to the designated employee's supervisor. 4W (11) Section 11. Assistance of the Commission and Counsel. Any designated employee who is unsure of his or her duties under this code may request assistance from the Fair Political Practices Commission pursuant to Government Code Section 83114 or from the attorney for his or her agency, provided that nothing in this section requires the attorney for the agency to issue any formal or informal opinion. (12) Section 12. Violations. This code has the force 4 and effect of law. Designated employees violating any provision of this code are subject to the administrative, criminal and civil sanctions provided in the Political Reform Act, Government Code Sections 81000 - 91014. In addition, a decision in relation to which a violation of the disqualification provisions of this code or of Government Code Section 87100 or 87450 has occurred may be set aside as void pursuant to Government Code Section 91003. Note: Authority: Section 83112, Gov. Code Reference: Sections 87300-87302, 89503, and 89504, Gov. Code 13 18730 DATE: Dec. 8, 1994 8 T AF it FCR:.T 4W CRA ITEM ( ) COUNCIL ITEM (xx) MEETING DATE: Dec. 15, 1944 SUBJECT: ADOPT RESOLUTION NO. 94-_ TO AMEND THE PERSONNEL RULES AND REGULATIONS FOR THE CITY OF GRAND TERRACE FUNDING REQUIRED NO FUNDING REQUIRED X The City's Personnel Rules and Regulations have been updated to include new laws and programs adopted by the City Council. The rules were last updated in 1991. There are also some other minor language changes and additional general information that had not been included before. Everything that is new is highlighted for your convenience. Following is a list of the major changes/additions to the rules: 1. The addition of the American Disabilities Act under General Provisions. 2. The addition of the City's Smoking Policy under General Provisions. 3. Expanding on the explanation of Hours of Work to include the compressed work week policy under General Provisions. 4. The addition of an informal dress code under General Provisions. 5. The addition of new employee benefits which includes Martin Luther Ring's Birthday as a holiday, the Child Care Subsidy, the Computer Loan Program, a Birthday Bonus, and the Sick Leave Buy - Out Benefit. 6. The addition of a Family/Medical Leave Policy. COUNCIL e�u►n �;3F RESOLUTION NO. 94- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, RESCINDING RESOLUTION NO. 91-33, AND AMENDING THE RULES AND REGULATIONS FOR THE ADMINISTRATION OF PERSONNEL MATTERS PURSUANT TO GRAND TERRACE MUNICIPAL CODE SECTION 2.24.090. WHEREAS, Section 2.24.090 of the Grand Terrace Municipal Code states Personnel Rules and Regulations and amendments thereto shall be adopted by Council Resolution; and WHEREAS, the Rules and Regulations have been updated to incorporate the American Disabilities Act, Family Leave, Smoking Policy; and WHEREAS, the Rules and Regulations have been updated to include additional benefits, minor changes and additions for clarification: NOW, THEREFORE, the City Council of the City of Grand Terrace DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: Section 1. Rescission - That Resolution 91-33 is hereby rescinded in its entirety. Section 2. That said City Council hereby approves the amended Rules and Regulations for the Administration of Personnel Matters incorporated herein as Exhibit "A." ADOPTED this 15th day of December, 1994. ATTEST: City Clerk of the City of Mayor of the City of Grand Grand Terrace and of the Terrace and of the City Council City Council thereof. thereof. INDEX SUBJECT PAGE REFERENCE Abandonment of Job 6 Administrative Leave 19 Advancements (Also see "Promotion") 13-14 American Disabilities Act 5 Appeal 29-30 Appointing Authority 1 Child Care Subsidy 16-17 Citizenship (Proof of) 5 Appointments 13 Birthday Bonus 17 Classification Plan 12 Child Care Subsidy 16 Compensation 13-15 Compensatory Time 15 Compulsory Leave 22-23 Computer Loan Program 17 Definitions 1-4 Departmental Rules 5 Disability Ins. (Short Term) 16 Disciplinary Suspension 27-28 Dismissal (See "Separation") 25-26 Dress Code 11 Drug/Alcohol Free Workplace 8 10 4, Education Incentive 36-38 Employee Warning Notices 27 Evaluations. 7 Exceptional Service 14 Family Care/Medical Leave 23-24 Fringe Benefits 16-17 Funeral Leave 22 General Provisions 5-11 Grand Jury Testimony 10 Holidays 20 Hours of Work 10 Identification Cards 39 Jury Leave 23 Keys to City Facilities 40 Layoff Policy 25-26 Leaves of Absence 22 Longevity Pay 15 Lunch/Break Policy 11 Maternity Leave 23 Military Leave 22 Nepotism 10 Nondiscrimination Policy 5 Oath or Affirmation 5 Overtime 15 Pay Increases 14-15 Personnel Files 32 RULE I DEFINITIONS Wherever used, the masculine noun or pronoun shall include the feminine. The singular shall include the plural, and the plural the singular. The word "shall" shall be construed as mandatory, 4, and the word "may" as permissive or discretionary. Active Service - shall mean actual time worked, holidays with pay, leaves of absence with pay, leaves of absence without pay not to exceed 14 calendar days, and leaves of absence without pay not to exceed one year for which Worker's Compensation is paid. It shall also include Saturdays and Sundays or other regular days off which are immediately preceded or immediately followed by other time worked. Advancement - shall mean a salary increase within a range of compensation provided for each position, which is conditioned upon a given minimum term of meritorious service in the same position and which is made without examination. 4W ADclicant - shall mean a person who has made application to take a City exam, nation . ARpointinc Authority - shall mean the City Manager. Agnointmgnt - shall mean the offer to, and acceptance by, a person of a position either on a regular or temporary basis. Certification - shall mean endorsement as meeting required minimum standards for a vacant position. Child Care Em2lloyee - shall mean an employee that receives ten Class - shall mean a group of positions, with such similarity in respect to their duties and responsibilities that similar requirements as to education, experience, knowledge, and ability should be demanded of incumbents, that similar tests of fitness may be used to choose qualified employees, and that the same schedule of compensation may apply with equity under substantially the same employment conditions. Intermittent Service - shall mean City service interrupted by separation. Lay-off shall mean the involuntary nondisciplinary separation of an employee from a position. Leave - shall mean an approved type of absence from work as provided for by these Rules. Length of Service - shall include Saturdays, Sundays, or other regular days off which are immediately preceded or immediately #AW followed by normal work days. Ne tism - favoritism shown to a relative -- such as appointment to a position on basis of relationship. Nondiscrimination - shall mean to not make a difference in treatment or favor on a basis other than individual merit. An example: to favor your friends or rule against a certain race, belief or sex, etc. On -call Employee - shall mean an employee that does not work a regular schedule -- works intermittently as needed. Overtime Rate - shall be one and one-half times the hourly pay rate. Pay Range - ranges start at minimum, with a mid -point and maximum pay rate; raises are normally in five percent increments, but can be less or more depending on the employee's performance. Pay Rate - shall mean a specific dollar amount expressed as either an annual rate, a monthly rate, a semi-monthly rate, a bi-weekly rate, or an hourly rate. Personal Leave - shall mean leave for illness or vacation for part- time employees. On -call and seasonal employees will not be able to accrue personal leave. Position - shall mean a specific office of employment,. whether occupied or vacant, calling for the performance of certain duties and the carrying of certain responsibilities by one individual, either on a full-time or part-time basis. Probationary Status - shall mean service under regular appointment prior to completion of six months of probationary service. Promotion - shall mean elevation of a City employee to a position which has a maximum salary higher than that of the employee's former position. 3 RULE II GENERAL PROVISIONS Purpose of Rules and Regulations - These rules and regulations are adopted to ensure complete understanding of personnel policies by the City's employees, to develop fairness of application throughout the City's several departments, and to serve as guidelines for the administration of Personnel matters. The City reserves the right to change or modify the terms and conditions set forth at its discretion and without prior notice to the employee. These rules serve as guidelines only and do not constitute a contract. Nondiscrimination Policy - The City of Grand Terrace does not discriminate on the basis of political affiliation, race, color, ancestry, national origin, sex, age, religious belief, or di status in admission to, or treatment or employment in, its programs and activities. A�'2�a2�::.. Llisa�:�'t:�es:;... act: �A'::s:.. ��e> .i >�-::'• cr�m:..1�:es: with: the Aner %ca Moab Zak V AM- v�s h.zh; -a tlbft: gn:. th&.b$si& ae jft�a t::h: c::' FYI ....:...:.. ex3.ymant. and ... .......... :;35 0�.aC".. `fir Proof of Citizenship - The immigration and Control Act of 1986 requires that the City (employer) attest on an I-9 form, and provide proof, that the employees hired after November 6, 1986, are either citizens, a permanent resident alien, or otherwise authorized to be employed. verification of proof may be by social security card, birth certificate, U. S. passport, driver's license, foreign passport with workauthorization or alien immigration ID card. violation of Rules - Violation of the provisions of these rules may be grounds for dismissal, disqualification, suspension, or demotion. Departmental Rules - A department head may, with the approval of the City Manager, adopt and administer written personnel regulations for his department which are supplementary to and not inconsistent with the Personnel Rules and Regulations or the laws of the State of California. Promulgation of Rules - All City personnel ordinances, rules, notices, and policies shall be made easily accessible to all employees. 5 Such conduct, whether committed by supervisors or non - supervisory personnel, is specifically prohibited. This includes repeated offensive sexual flirtations, advances, or propositions, continued to repeated verbal abuse of a sexual nature, graphic or degrading comments about an individual on his or her appearance. The display of sexually suggestive objects or pictures, or any offensive or abusive physical contact. Any employee who is subject to any kind of harassment or intimidation is strongly encouraged to bring such behavior to the attention of his immediate supervisor and/or the City Manager. All such complaints will be treated in the strictest confidence. M� .. iM- N - In all offices, departments, and places of empl"oyme t subject to the Personnel Rules, the City Manager shall make, or cause to be made, on the prescribed forms, reports and individual efficiency of each employee in the classified service of the City. Such reports shall cover the following periods: three months' and six months' review for probationary employees and annually for regular employees until they reach the top of their range. After the top of the range is reached, reviews can be when the supervisor or Personnel Officer feel there is a need. From such reports of efficiency ratings, the City Manager shall establish and maintain records showing the service ratings of employees for possible use in determining the order of lay-off and reinstatement and for consideration in recommendations related to transfer, promotion, demotion, and dismissal. Physical Examinations - The City shall require that all initial, regular employees be in such physical or mental condition to perform the duties of their jobs and shall require an initial medical evaluation, which includes drug testing, according to job classification. Subsequent examination(s) may be required due to changing health conditions as directed by the City Manager. No employee shall hold any position in a classification in which he cannot physically or mentally perform all the duties of the job adequately or without hazard to himself or others. Within the limitations indicated, the City's policy shall be to make such efforts as are consistent with the provisions of these rules to place physically disabled employees in such positions as are available in the City's service where their disabilities will not affect their performance of duties. The employee's length of service, nature of past performance, and the availability of openings may be considered in placing disabled employees. 7 4. An employee who is convicted of violation of a criminal drug statute as a result of activity, occurrences, or events which are also in violation of the terms of this policy must report the conviction within five days after the conviction to the City. Failure to properly report a conviction, will result in discipline, up to and including termination. S. It shall be cause for discipline if any employees report to work intoxicated or under the influence of narcotics, prescribed or over-the-counter medications in excess of prescribed dosages, or other nonprescribed hallucinogenic substances, or to become so intoxicated or influenced while on duty. 6. When a supervisor has reason to believe that an employee is under the influence of intoxicating liquor and/or narcotics, the supervisor shall have the authority to order that employee, accompanied by a supervisor, to report immediately to a medical facility and be examined by a physician. The examination shall be conducted while the employee is "on the clock." The City shall bear the expense of the examination, and shall provide transportation to and from the medical facility and the employee's work station. 7. If an examination shows that the employee is intoxicated or under the influence of narcotics, prescribed or over- the-counter medications in excess of prescribed dosages, or the nonprescribed hallucinogenic substances and has, therefore, violated the above rules, the employee shall be subject to discipline. 8. Failure to submit to an examination, when so ordered by a supervisor, will be considered insubordination, and grounds for discipline, up to and including termination. 9. All test results shall be kept confidential and will only be revealed to the applicant/employee tested, or as required by law, or to any employee who has a need to know in order to carry out his job function. 10. In appropriate cases, such as a first offense, the City shall make every effort to work with the employee and place him in an assistance program or service for purposes of rehabilitation, in lieu of disciplinary action or criminal prosecution. Failure of the employee to attend an assistance program or service, may be consideration for dismissal. 9 Lunch/Break Policy - Employees that work an eight -hour day may take one break in the morning, and one in the afternoon. Break periods shall not exceed 15 minutes each. A part-time employee working four to five hours per day is entitled to a 15-minute break during his four to five -hour work period. Anyone working three and one- half hours or less will not be entitled to a break. An employee that works an eight -hour day is entitled to an hour for lunch. An employee that works more than five hours, but less than eight is entitled to a 30 minute lunch break. When there is a work Period of not more than six hours, the lunch hour may be waived by mutual consent of employer and employee. The supervisor may 4 stagger lunch hours throughout the late morning and early afternoon hours. Break and lunch periods may be taken only in the time period fox - which they are designated and may not be accrued. Extenuating circumstances, as determined by the immediate supervisor, may establish cause for variation from the scheduling of break and lunch periods. 11 RULE IV COMPENSATION Application of Rates - The City has a policy of open salary ranges which define the minimum, midpoint and maximum for each job. Employees occupying a position in the classified service shall be paid a salary or wage established for that position class under the approved compensation schedule, based on their time worked. 4, Couensation Schedule - The compensation schedule for classified service shall include a list of classes of positions by occupational group, with the standard rates of compensation shown for each class. All rates shown on the official compensation schedule and conditions set forth therein are in full payment for services rendered and are intended to cover full payment for the number of hours regularly worked in each class. Application of the Compensation Schedule - The salary range as set forth for each classification shall be applied in accordance with the following: New ARpointments - Each position has a salary range which consists of minimum, midpoint and maximum. The minimum rate for the position shall generally apply to new employees with little or no experience within his classification. when qualifications and experience warrant, an original appointment or reinstatement may be made at a rate other than the minimum rate. The City Manager will decide the new appointment salary based in part on the experience and training of each employee involved and according to the needs of the City. Normal Advancements - After an employee successfully completes his six-month probation, he is eligible for an increase. It is up to his department head to recommend the percentage of increase based on the employee's performance record to the City Manager. Thereafter, increases may be considered at annual evaluation dates. The date that the employee receives his first increase will be the annual evaluation date. Employees that demonstrate consistent superior performance may receive advancements outside the normal procedure based on the merit of the performance. Advancement Provisions - No salary advancement shall be made so as to exceed any maximum rate established in the compensation schedule for the class to which the advanced employee's position is allocated except as otherwise may 13 Transfer to Position Within the Same Class - When a transfer of position is made within the same range, there shall be no salary increase or decrease because of such transfer. If, in the opinion of the City Manager,. the application of the provisions of this section results in compensating an employee at an inequitably low rate compared to other employees in the same class, the City Manager may raise such salary to a rate determined to be most equitable. Such action shall not be contrary to the general intent and spirit of this rule. overtime - General - All nonexempt employees who render approved overtime service and, as a result, whose time worked exceeds the vt:: •:: �rC^. o-'.t:fy.::Yt. dpYYc.}•: •:::. :r%eM••%fi:^lN.•. normal '>: `: C >, shall be paid overtime. A current record sj•I'be":e'p'E "at'•"eac ' instance of authorized overtime work stating the reasons therefor and by whom authorized; and also that date and duration of each instance. The overtime service must be for work definitely ordered or approved in advance by the appointing authority, except in emergency conditions. Overtime Rate - Overtime shall be computed at one and one-half times the employee's hourly rate of pay. The smallest unit of time nvy.v{wY y. •v.•::::..Y.: is worked to be credited as overtime shall be a o ° Comgensatory Time Off - Exempt employees shall be allowed to accrue compensatory time in lieu of overtime pay. :;• »..e:.tt•.... ,:.:.. .....• ::... .. :s.. >... „•' '':�5.. W:'G::'w.'..•.•.:::: • ::rR2a:'tc::l ti:'3c2t�, 't:i&:. Y i« said compensatory ime sha `die accrued ..:'• y:,,...fi6v.>,k>,'SS:#.:•^:aw •y'••Yt..:: „,{••mc<^cyy.Cx^•...:...: ... : v ..:r .... •...: as ours works us excess of ;.......I _........:_ <. +'+::•:as•:,v •..n. w:3:2: h:;i't:;:wSG:v:Z:ti- :a ty@'p;'<.. ..:. •w::.:•s •,I:•s' •:s.,aR�c..�:':'yofru:. •wuaxtx>.. Y The maximum accrual shall tie 4d �iours. 1'n addition, the fit Manager shall have the option of paying exempt employees for time worked in excess of the standard work day or week at straight time computed at that employee's regular hourly rate of pay. Any compensatory time earned must be used before terminating from the City or it will be lost. Temporary Salary Increase - The City Manager may, at his discretion, grant an employee a temporary advancement of not more than 10% for a period in excess of one month, but not to exceed six months, during that time such employee is required to perform the duties of a higher position. At the conclusion of such assignment or period of advancement granted, whichever is shorter, the employee's salary shall be reduced to the normal rate prescribed for his classification. Longevity Pay - On the anniversary longevity pay in the amount of $100 employee's normal monthly salary. 15 of ten years of service, is paid in addition to the !.✓.�f ><1' '� a.Y.,ts oc]' aJ c,) > ?' e�hy ra�T J. n.rY � ' 7'a^^ �t !T;t�qvi TWO a y he shall be granted all of the unused vacation to which he is entitled based upon his active service in prior years and, in addition, he shall be granted vacation based upon the length of his active service during the year in which the separation occurs and computed on the basis set forth under "earned vacation' on page 18. A part-time employee who receives personal leave must have served continuously for six months in the City to be paid his accrued personal leave at time of separation. Holidays Occurring During Vacations - Paid holidays immediately preceding, immediately following, or wholly within the vacation period shall not be regarded as part of the annual vacation. Vacation Schedules - Vacation schedules shall be arranged by the appointing authority with particular regard to the needs of the service, and so far as possible, with the wishes of the employee. Vacation time may commence any day of the week and vacation time shall consist of consecutive working days, exclusive of intervening paid holidays, with full pay for such time as the employees would have been paid if at work for the City for the same period of time. The appointing authority may, however, in his discretion, divide the employee's vacation time if the needs of the service so require or permit. Vacation Requests - No vacation shall be granted to, or taken by an employee without the consent of the appointing authority. Requests for annual vacation shall be submitted in advance and approved by the appointing authority. Administrative Leave - On July 1 of each year beginning with the July 1st immediately following the first anniversary of employment of the City Manager, the City Manager shall receive ten days administrative leave in addition to all other leaves; this administrative leave must be used during the following fiscal year, or it will be lost. Personal Leave - part-time employees and non -management day care personnel receive personal leave on an accrual basis, and this leave may be used for vacation or sick time. This time can be used as it is earned. The above -mentioned employees must have served six continuous months with the City to receive his accrued personal leave at time of separation. On -call and seasonal employees will not be able to accrue personal leave. 19 RULE VIII LEAVES OF ABSENCE - SICK LEAVE, LEAVE WITHOUT PAY, MILITARY LEAVE, COMPULSORY LEAVE MATERNITY LEAVE, JURY LEAVE, FUNERAL LEAVE. ,dick Leave - Sick leave with EM shall be granted to all probationary and regular employees In accordance with this Rule. Sick leave s no considered as a right which an employee may use at his discretion, but shall be allowed only in case of necessity and actual personal sickness or disability. Abuse of the sick -leave privilege, as with all rules, will be grounds for disciplinary action. Compusation Procedure - In order to receive compensation while absent on sick leave, the employee shall notify his immediate superior prior to time set for beginning his daily duties, or as may be specified by the head of his department. Physician's Certificate - When absence is for more than three work days, the employee is required to file a physician's certificate with the Personnel Officer stating the cause of the absence and the employee's ability to return to his duties. In cases of suspected abuse or chronic sick leave use, a physician's certificate shall be required regardless of the length of absence. Sick Leave Earning Rate - Each employee who is paid at a monthly rate shall earn sick leave at the rate of eight hours per month for each calendar month of full-time active service. All such sick leave which is unused may be accumulated. Regular part-time employees receive pro- rated sick leave based on hours worked. Worker's Compensation and Sick Leave - All City employees are covered under Worker's Compensation for accidents or illness incurred as a result of performance or assigned work duties. Injuries should be reported to the Department Head as soon as possible. It will be the responsibility of the Department Head to ensure that Personnel is notified immediately in order to have the injured employee fill out an "Employee's Claim for Worker's Compensation Benefits" form within 24 hours. The City's Safety Officer is also to be notified so that he can investigate the accident and make out an "Employee's Statement of Accident." All compensation received in accordance with the provision of the Worker's Compensation Act of the State of California shall be 21 designated physician, he may request one change of physician. if the report of the physician shows the employee to be in an unfit condition to perform his duties, the appointing authority shall have the right to compel such employee to take the sufficient leave of absence to fit himself for such work. Verification of such fitness shall be made by a physician designated by the City, and all expenses incurred in securing such verification shall be at the employees expense. Accrued sick leave shall be used for such absences or, when no such accrued leave exists or has been exhausted, an employee may be granted leave without pay, the total of which shall not exceed one year. For good cause, an employee may request extensions of this time in increments of not more than one month. Maternity Leave - Employees who become pregnant may continue regular employment status, subject to the ability to perform their required duties without being subject to medical restrictions. Any regular employee may apply in writing for sick leave or a leave of absence of up to four months of unpaid leave for maternity leave. Jay Leave and Compensation - Every regular and probationary employee of the City who is called or required to serve as a trial juror shall be entitled to absent himself from his duties with the City during the period of such service or while necessarily being present in court as a result of such call. Under such 4 circumstances, the employee shall be paid the difference between his full salary and any payment received by him, except travel pay, for such duty. 23 U 1! ROLE IX SEPARATION FROM TXE SERVICE/LAYOFFS Resignation - An employee may notice in writing specifying the date to his department head as minimum of two Meeks' notice comply vith this requirement employment with the City. TZ2!as of Separation in the classified following types: Resignation; Lay-off; Death; Retirement; Dismissal. resign by submitting the proper reasons therefor and the effective far in advance as possible, but a is considered proper. Failure to may be cause for denying future - All separations of employees from positions service shall be designated as one of the Any separation by an employee from the classified service not specifically designated as one of the above at the time of separation shall automatically be considered a resignation. 25 RULE X DISCIPLINARY PROCEDURES Oral Warninv - An oral warning shall be given for minor misconduct. The warning should be immediate, calm, and constructive. Oral warnings should include the performance the employee is to take in the future and consequences for failure to correct the problem for which the employee is being warned. Written Warninv - In the event that an employee should need more than an oral warning regarding his job performance, attendance, or for other reasons, fair warning can be given by filing an Employee Warning/Incident Report. This report is placed in the employee's personnel file and a copy given to the employee with a complete statement regarding reason for such warning. A third warning given for the same reason constitutes cause for dismissal. Disciplinary Suspension - Disciplinary suspensions can be given for minor or serious disciplinary reasons. Suspensions without pay shall not exceed thirty calendar days, nor shall any employee be penalized by suspension for more than thirty calendar days in any fiscal year. Intended suspension action shall be reported immediately to the City Manager (Personnel officer). Suspensions shall be in written form and given to the employee. Such notice shall include a statement of the reason(s) for the proposed action and the charge(s) being considered. Suspensions can be done with pay when an inquiry or investigation is needed for the alleged misconduct. The department head or other authorized person shall follow the "Skelly" process in cases where the disciplinary action involves employee property rights such as loss of pay, suspension without pay, demotion or termination. This policy is as follows: 1. A written notice of the proposed disciplinary action shall be delivered to the employee. 2. The reason(s) for the proposed disciplinary action will be given to the employee. 3. The employee shall be given a copy of, or be provided access to written materials, reports and documents, if any, upon which the action is based. 27 RULE XI APPEAL TO CITY COUNCIL Right of Avpeal - Any employee in the classified service shall have the right to appeal to the City Council any disciplinary action, interpretation, or alleged violation of the Personnel Ordinance or these Rules except in instances where the right of appeal is specifically prohibited by the Personnel Ordinance or these Rules. Such appeal shall be filed within ten calendar days from the date the employee was notified of the appealed action. Method of A22ga1 - Appeals shall be in writing, subscribed by the appellant, and filed with the City Manager (Personnel Officer), who shall, within ten days after receipt of the appeal, inform the City Council, the appointing powers, and such other persons or officers named or affected by the appeal or the filing of the appeal. The appeal shall be a written statement addressed to the City Council explaining the matter appealed from and setting forth therein a statement of the action desired by the appellant, with his reasons therefor. The formality of a legal pleading is not required. Notice - Upon filing of an appeal, the Personnel Officer shall set a date for a hearing on the appeal not less than ten days, nor more than thirty days from the date of filing. The Personnel Officer shall notify all interested parties of the date, time, and place of 4W the hearing, at such place as the City Council shall prescribe. Investigation - Upon filing of an appeal, the City Council may make such independent investigation of the matter as it may deem necessary. The result of such investigation shall be made a part of the record of the proceedings, and the appellant shall have the right to have a reasonable time within which to answer or to present evidence in opposition to the findings of this independent investigation. Hearing - The appellant shall appear personally, unless physically unable to do so, before the City Council at the time and place of the hearings. He may be represented by any person or attorney as he may select and may, at the hearing, produce on his behalf relevant oral or documentary evidence. Appellant shall state his case first and, at the conclusion, opposition matter may then be presented. Rebuttal matter not repetitive may be allowed in the discretion of the City Council. Cross examination of witnesses shall be permitted. The conduct and decorum of the hearing shall be under the control of the City Council, with due regard to the rights and privileges of the parties appearing before it. Hearings need not be conducted according to technical rules relating to evidence and witnesses. Hearings shall be closed unless either party requests in writing an open hearing. Pursuant to Resolution 29 29 M RULE XII PROBATIONARY PERIOD Objective of Probationary Period - An appointment shall not be regular until after the expiration of a probationary period. The probationary period shall be regarded as a part of the examination Process and shall be utilized for closely observing the employees work, for securing the most effective adjustment of a new employee to his position, and for dismissing any probationary employee whose performance or personal qualifications do not meet the required standards of work. �c3vuAS-C 412RR-incm0nK Following Probationary Period - All original and promotional appointments shall be tentative and subject to a probationary period of six full calendar months. Appointment to regular status from probationary status of any employee shall require the written approval of the City Manager, prior to the employee attaining such regular status. A probationary period may be extended, if needed, beyond the six months. Dismissal of Probationer - During the probationary period, an employee may be dismissed at any time by the appointing authority without cause and without the right of appeal. 31 XIV TRAVEL POLICY Authorized Travel - All travel outside San Bernardino, Riverside, Imperial, Los Angeles, Orange, and San Diego Counties must be approved by the City Council. The City Manager, Assistant City Manager and Planning Director receive $200 per month for car allowance. If they travel within 6, the San Bernardino, Riverside, Orange, and Los Angeles Counties, there is no reimbursement. If they travel outside of those four counties, than reimbursement for mileage will apply. The City Manager is authorized to approve necessary trips within San Bernardino, Riverside, Imperial, Los Angeles, Orange, and San Diego Counties by private vehicle consistent with mileage allowance. Requests for such travel shall be submitted to the City Manager on a "Travel Authority & Expense Report" form. The Finance Department shall maintain for one year a record of where and when official travel was performed. Authorization for attendance at meetings will be considered in accordance with the following guidelines: a. Authorization for attendance at meetings at City expense. Authorization may be granted when the program material is directly related to business and may benefit the City as a result of attendance. b. Authorization for attendance without expense reimbursement or with limited expense reimbursement, but on City time, may be granted when the officer or employee is engaged on the City's behalf, but from which the gain will ensure principally to the benefits of the one in attendance and only, Incidentally, to the City. In such uses, the amount of expense reimbursement will be determined on an individual basis. Those authorized to attend such meetings shall furnish reports of such activity to the City Manager on such meetings. Expense reimbursement claims may be submitted any time after the expense has been incurred. a. Request for reimbursement for all travel expenses shall be substantiated by receipts and vouchers which verify the claimed expenditures. 33 d. The City does not private automobiles The owner of a car personal liability insurance when the business. Travel via Air: have any insurance for used on City business. is responsible for the and property damage vehicle is used on City a. When commercial aircraft transportation is approved, the "cost of public carrier" shall mean the cost of air coach. b. No private or charter aircraft transportation will be permitted. Reimbursement - Reimbursement for lodging or meals shall be made at actual cost. a. Reimbursement for lodging or meals shall not be allowed without prior approval of the City Manager and only as deemed necessary for the purpose of conducting City business, or under emergency or special conditions. b. Reimbursement for lodging shall be at rates reasonable and customary as to the area. Reimbursement for means shall be at rates reasonable and customary to the area. C. Within the County of San Bernardino, actual meal expenditures may be reimbursed when attending breakfast, luncheon, or dinner meetings at direction of and with approval of the City Manager. d. Reimbursement shall be made for one personal telephone call of reasonable duration per day. Travel Expense Advances - Advances of funds for traveling expenses can be obtained from the Finance Office through submission of a "Travel Authority & Expense Report" form. 35 the City forward reimbursement money if the possibility of duplicate funding exists. A22I1cabilitz to Graduate Study - Courses of study shall be pursued at community or State -supported schools, such as: a. High schools and trade/vocational schools; b. Community colleges; C. State colleges; and d. State universities. ZRPIOY-40 Commitment - All tuition costs must be advanced by the employee upon enrollment. Reimbursement will be made by the City upon completion of the course(s) provided: Prior Bmpjovment - Employee must be employed full time by the City of Grand Terrace for at least six months prior to the date the "Prior Approval for Tuition Reimbursement" form is submitted. Passing Grade - In addition to providing receipts for all courses taken, employee must present evidence of passing grade, defined as either: a. Credit or pass, if course is offered on Credit/No Credit or Pass/Fail, respectively with passing defined as "C" or better, or: b. A letter or numerical grade equal to or better than a "B" or 3.0, respectively, if graduate level course. Books - This policy shall also include the following provisions: Possession of Books - If reimbursement for books is requested, the employee must present all receipts; furthermore, textbooks purchased for the course at City cost are to be placed in the City Library upon completion of course. However, if employee fails to qualify for tuition reimbursement at the end of a given course, the employee shall not be eligible for reimbursement for the cost of books. Possession of Books - If reimbursement for books is requested, the employee must present all receipts; furthermore, textbooks purchased for the course at City cost are to be placed in the City Library upon completion Of course. However, if employee fails to qualify for tuition reimbursement at the end of a given course, the 37 RULE XVI CITY IDENTIFICATION CARDS Regular Employees - All regular and part-time employees will be issued identification (ID) cards which will be reissued annually with the expiration date of December 31 of each year. Temporary Employees - ID cards will be issued only with 40 authorization of the City Manager and for those temporary employees working directly with the public. The expiration date will be the term of estimated employment. These cards are to be turned in at expiration of the temporary assignment. Replacement or Reissue - ID cards will be reissued as follows: Lost or Stolen ID cards will be reissued upon receipt of a signed affidavit stating as lost or stolen. Damaged ID cards must be surrendered prior to replacement. Change- of Title - ID cards will be reissued when there is a change of title (The replaced ID card must be turned in to Personnel). Termination of Employment or Service - it is the responsibility of department heads to ensure the return of ID cards, keys, and any other City -issued items to the Personnel Department prior to the issuance of final checks. 39 November 29, 1994 C R A ITEM ( ) COUNCIL ITEM (X) MEETING DATE: 12/15/94 AGENDA AUDIT#4W SUBJECT REPORT ■■ • 4t1 SPECIAL GAS TAX STREET ROVEMENT FUND FOR F! CAL YEAR 11N 30, FUNDING REQUIRED NO FUNDING REQUIRED X_ Presented for your review and acceptance is the Audit Regort of the Special Gas Tax Street Improvement Fund for the Fiscal Year Ended June 30. 1993. The Bureau of City Street Audits of the State Controllers' Office (SCO) conducted the compliance audit 4 and prepared the report. The SCO has rendered an opinion that the City of Grand Terrace accounted for, expended, and safeguarded its Highway Users Tax funds in accordance with the requirements of the Streets and Highways Code for the fiscal year audited. Staff Recommends that the Aged ACCEPT THE AUDIT = ORT OF THE SPECIAL GAS TAX STREET IMPROVEMENT FUND FOR THEENDED JUNE 30, cowraLAGM►Mf 3G CITY OF GRAND TERRACE AUDIT REPORT OF THE SPECIAL GAS TAX STREET I PROVE4ENT FUND For The Fiscal Year Ended June 30, 1993 GRAY DAVIS STATE CONTROLLER DIVISION OF LOCAL GOVERNMENT FISCAL AFFAIRS BUREAU OF CITY STREET AUDITS Program Manager........ Steven A. Mar Audit Supervisor ........ Tom Tomiyama (818) 350-6555 Auditor...... -Raul L Paghunasan 3 4 GRAY DAVIS ftlantraller of the Mate of (Wfamia August 3, 1994 To the City Council City of Grand Terrace, California We have audited the financial transactions of the Special Gas Tax Street Improvement Fund of the City of Grand Terrace for the fiscal year ended June 30, 1993. The purpose of our audit was to determine if Highway Users Tax Apportionments received by the City were completely accounted for in a special revenue fund, were expended exclusively for authorized purposes, or safeguarded for future expenditure, and to determine if recoveries of prior gas tax expenditures were identified and properly credited to the special fund. Our audit objectives were derived from the requirements of the Streets and Highways Code. Our audit was performed in accordance with Government Auditing Standards, as issued by 4 the Comptroller General of the United States. Accordingly, we considered the City's internal control structure to the extent necessary to plan our audit. In addition, we tested selected transactions and balances of the Gas Tax Fund and performed other procedures we considered necessary in the circumstances. The accompanying Analysis of Changes in Fund Balances by Apportionment Source represent the revenues, the expenditures, and resulting unexpended fund balances allowed by the Streets and Highways Code and are not intended to be presented in accordance with generally accepted accounting principles. As a result of our audit, we have determined that the City of Grand Terrace accounted for, expended, and safeguarded its Highway Users Tax funds in accordance with the requirements of the Streets and Highways Code for the fiscal year ended June 30, 1993. The results of our consideration of the City's internal control structure are disclosed in the accompanying Auditor's Report on the Internal Control Structure. 1 DIVISION OF LOCAL GOVERNMENT FISCAL AFFAIRS - P.O. 80X 942850. SACRAMENTO. CA 94250.5876 CITY OF GRAND TERRACE SPECIAL GAS TAX STREET MTROVEMENT FUND ANALYSIS OF CHANGES IN FUND BALANCES BY APPORTIONMENT SOURCE 11 Beginning Balance Revenues: Apportionments Interest Section 2126 Total Revenues Funds Available 4jopenditures: Maintenance Total Expenditures Ending Fund Balance For The Fiscal Year Ended June 30, 1993 Streets and Highways Code Sections 22105 2106 2207 2107.5 Total $ -0- $ 11,066 $ 32,768 $ -0- $ 43,834 60,921 48,296 102,960 3,000 215,177 4)- -0- 2,457 -0- 2,457 790 4)- -0- -0- 790 61,711 48,296 105,417 3,000 218.424 61,711 59,362 138,185 3,000 26=8 61,711 59,362 81,631 -0- 202,704 61,711 59,362 81,631 -0- 202,704 $ -0- -0- $ 56,554 $ 3,000 59,554 K City Council of the City of Grand Terrace August 3, 1994 For the purpose of this report, we have classified the significant internal control structure policies and procedures of the purchases/disbursements cycle. Our study included the preceding category, and we obtained an understanding of the design of relevant policies and procedures and whether they have been placed in operation, and we assessed the effect of control risk on the design of our audit procedures. Our consideration of the internal control structure would not necessarily disclose all matters in the internal control structure that might be material weaknesses under standards established by the American Institute of Certified Public Accountants. A material weakness is a reportable condition in which the design or operation of one or more of the specific internal control structure elements does not reduce to a relatively low level the risk that errors or irregularities in amounts that would be material to the financial transactions of the Special Gas Tax Street Improvement Fund being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control structure and its operation that we consider to be material weaknesses as defined above. This report is intended for the information of management and the City Council. This restriction is not intended to limit the distribution of this report, which upon acceptance by the City Council, is a matter of public record. Cordially, GRAY DAVIS, STATE CONTROLLER by *, tKetcClelland, Chief Bureau of City Street Audits (916) 445-5153 5 STAFF REPORT C R A ITEM ( ) COUNCIL ITEM ( x) DATE:12/15/94 SUBJECT: ATTENDANCE ANNUAL CPRS CONFERENCE PROPOSES ACTION: Approve travel of the Director of Recreation Services to attend the annual California and Pacific Southwest Recreation and Park Conference to be held in San Jose. BACKGROUND: This year, the California Parks and Recreation Society will be hosting its annual conference in the City of San Jose on March 2-5, 1995. This year, Director of Recreation Services, Karen Gerber is requesting to attend. Funds have been budgeted and approved by Council for the activity in the FY 94/95 budget. FORM MOTION: lW APPROVE THE ATTENDANCE OF THE DIRECTOR OF RECREATION SERVICES TO ATTEND THE ANNUAL CPRS CONFERENCE TO BE HELD IN SAN JOSE, MARCH 2-5. JWD/kg COUNCIL AGENDA ITEM # 4 CRA ITEM () COUNCIL ITEM (XX) MEETING DATE: December 15, 1994 SUBJECT: EAST VALLEY COALITION: DISTRIBUTION OF SRRE TRUST FUND Recommendation: FUNDING REQUIRED NO FUNDING REQUIRED XX BACKGROUND: In 1990, the City of Grand Terrace in conjunction with 13 other San Bernardino County agencies formed the East Valley Coalition. The main purpose of the Coalition was to combine efforts in the analysis and preparation of documents to comply with AB 393, the California Waste Management Act of 1989. The main funding source for the Coalition involved the establishment of a Sl per ton "tipping fee" for waste taim to landfills from the participating agencies to establish the Waste Characterization Trust Fund DISCUSSION: The County now desires to refund to the participating agencies the remaining fund balance of $1,397,197.36 to the agencies with a cash balance based on . The total costs allocated per agency was approximately $45,878.44. The total amount of revenue collected for Grand Terrace was $17,129.99, leaving a negative balance of $28,747.45. This deficit has been redistributed within the Trust Fund and the County has determined that the City neither owes nor is entitled to a rdund. It is recommended that the City Council approve the agreement to complete our participation in the East Valley Coalition. STAFF RECOMMENDS THAT COUNCII.: APPROVE THE AGREEMENT AUTHORIZING THE REFUND OF THE WASTE CHARACTERIZATION TRUST FUND REVENUES AND AUTHORIZE THE MAYOR TO EXECUTE THE AGREEMENT. ATTACHMENTS: 1. Letter from Solid Waste Management Department 2. Agreement CITY OF GRAND TERRACE CITY COUNCIL AGENDA REFOVOUNOL AGENDA ITEM # 31 P1 WASTE CHARACTERIZATION TRUST FUND REFUND CITIES: Chino Colton Fontana Grand Terrace Highland Loma Linda Montclair Ontario Rancho Cucamaonga Rialto San Bernardino Upland Yucaipa Unincorporated County TOTAL: EXHIBIT -A REFUND AMOUNTS: $70,554.99 $50,891.78 $134,213.97 $0.00 $5,706.25 $0.00 $6,764.52 $156,570.22 $180,642.57 $203,115.17 $419,714.58 $66,467.89 $28,522.41 $74.033.02 $1,397,197.36 WHEREAS, the cities of Chino, Colton, Fontana, Grand Terrace, Highland, Loma Linda, Montclair, Ontario, Rancho Cucamonga, Rialto, San Bernardino, Upland, and Yucaipa and the County of San Bernardino foresee no mutually beneficial projects requiring use of the remaining obligated funds; and, WHEREAS, the San Bernardino County Solid Waste Advisory Task Force (SWATF) recommended that the current unobligated trust fund monies be refunded; NOW THEREFORE, in consideration of the foregoing and following covenants and conditions, the parties agree as follows: 1. Each City acknowledges that it is aware that the County is relying on each City's promises, r findings, acknowledgements and waivers as set forth herein (and identical promises, findings, acknowledgments and waivers from all other affected cities in San Bernardino County) relative to the return of certain solid waste disposal fees collected by the County and utilized by the County and the specified cities of San Bernardino County to undertake Waste Characterization, and other, studies as required by AB 939 ("Funds"]. 2. Each City acknowledges that the County intends to return the unused Funds to the specified cities of San Bernardino County as set forth on the attached Exhibit "A". 3. Each City finds that the distribution of the Funds as provided on the attached Exhibit "A" is a fair and reasonable one and by adoption of this contract specifically waives any right it may have to seek or obtain any other or different distribution of the Funds. 4. Each City agrees that it will use the portion of the Funds returned to it in conformity with the purpose of the original collection of said Funds; that is, for solid waste purposes related to the planning or implementation of programs to meet the requirements of AB 939. For the purposes hereof, such conforming use will be referred to as a use which satisfies the "Nexus Test". 5. Each City agrees to indemnify, defend and hold harmless the San Bernardino County Solid Waste Management Department and the County and their authorized agents, officers, volunteers and employees against any and all claims or actions arising from the City's receipt of the returned Funds or from its expenditure of such Funds and for any costs or expenses incurred by the Department, County or their authorized agents, officers, volunteers and employees on account of any claims therefore. This indemnification includes, without limit, any claim or action arising from a City's breach of any warranty set forth herein or other failure of such city's use of the Funds to satisfy the Nexus Test and, further, the cost or expenses related thereto including any monetary loss to the County occasioned by such breach or failure. The County shall have the right to provide (or to select its own counsel to provide) a legal defense for itself at the cost of the City. Each city reserves the right to provide its own legal defense. 2 of 17 C ►9 WASTE CHARACTERIZATION TRUST FUND REFUND CITIES: Chino Colton Fontana Grand Terrace Highland Loma Linda Montclair Ontario Rancho Cucamaonga Rialto San Bernardino Upland Yucaipa Unincorporated County TOTAL: EXHIBIT A REFUND AMOUNTS: $70,554.99 $50,891.78 $134,213.97 $0.00 $5,706.25 $0.00 $6,764.52 $156,570.22 $180,642.57 $203,115.17 $419,714.58 $66,467.89 $28,522.41 $74, 033.02 $1,397,197.36 4 of 17 IN WITNESS WHEREOF, the parties have hereto executed this Agreement on the date set forth below. CITY OF COLTON MAYOR DATED: ATTESTED: CITY CLERK 6 of 17 IN WITNESS WHEREOF, the parties have hereto executed this Agreement on the date set forth below. CITY OF GRAND TERRACE IM c •. DATED: ATTESTED: CITY CLERK 11 8 of 17 4 IN WITNESS WHEREOF, the parties have hereto executed this Agreement on the date set forth below. CITY OF LOMA LINDA MAYOR DATED: ATTESTED: CITY CLERK 10 of 17 IN WITNESS WHEREOF, the parties have hereto executed this Agreement on the date set forth below. CTTY OF ONTARIO LM MAYOR DATED: ATTESTED: CITY CLERK n 12 of 17 IN WITNESS WHEREOF, the parties have hereto executed this A-greement on the date set forth below. CITY OF RIALTO 21 DATED: ATTESTED: 0 MAYOR CITY CLERK 14 of 17 IN WITNESS WHEREOF, the parties have hereto executed this Agreement on the date set forth below. CITY OF UPLAND LIN MAYOR DATED: ATTESTED: CITY CLERK Im 16 of 17 AECBVED ICY OPEii%MONS OOlQiITTEE 904 CITY OF GAD TBiatACE CLERK'S DEPT. l�T' NG lmmum PM MEP'1'1 I= 20, 1994 The Then wing was called to order at 7:05 in by chairmen Gary 41w2. • Gary Eldridge, Eileen Hodder, Vic Phe:unigbausenI Sin Monroe, Frank Nilson, y Darla Hertz, John Donlev Gene matesns (a) Johns reported that he had attended the San Bernasdina Disaster Council. The Fire Departeent will be taking over control of the County BOC from the Sheriff's Department in the near future. (b) Based on discussions with the County, the revised plan is to have the City Plan in compliance with the County and State by January. A draft will be available for each member as soon as the fire, public health, and Sheriff's annexes are returned from those agencies. (a) The c =mtmications equip -ant is functions rng properly. The generator was pat on lice and is functioning normally. (a) John reported that the cxnpatet originally slated for the CouNCILAWWA ffEm*SA I a. RECEIVS0 CM OF GRAND TERRACE CRIME PREVENTION COMMITTEE Regular Meeting ,1TY CLERK'S DEPT. MINUTES October 10, 1994 The Grand Terrace Crime Prevention Committee met at it's regular monthly meeting in the Upstairs Conference Room at City Hall at 5:58 p.m. MEMBERS PRESENT were JoAnn Johnson, Philomene Spisak, Harold Lord, Bitsy Miller, Dottie Raborn and Richard Peters. MEMBERS ABSENT were Mike Fasenmyer and Dick Rollins. aw CITY STAFF Sharon Korgan, Community Services Officer, was absent. GUESTS PRESENT, none. AGENDA was approved. M I;UTES of September 12th were approved with no corrections. TREASURER'S REPORT was given by Harold Lord. $2,624.91 spent, $1,292.17 encumbered, leaving a balance of $9,182.92. JoAnn Johnson was instructed to find out what the funds were spent and encumbered for. CSO REPORT was given by JoAnn Johnson from written notes from Sharon Korgan. *Sharon Korgan will return to Grand Terrace on October 17th. *Citizen Patrol Academy will begin on that day and will be held on Monday and Wednesday nights through October 26th. Hours will be from 6-10 p.m. Graduation has not been set and new applicants will be accepted until October 19th. *Judges are needed on October 17th for poster and essay contests. (Bitsy Miller and Dotty Raborn indicated that they would help if possible.) *School assemblies will be held during Red Ribbon Week, October 23-30. *The Citizen Patrol Academy will attend the October 24th Citizen Patrol meeting and then have class immediately after at the Senior Center. *Grand Terrace Days date has not been officially set, but will be the second weekend in June, and probably on Sunday. Artwork for T-shirts is completed and there are 3 sponsors so far. The Theme is "Howdy Folks" and the colors are red, black and silver. REPORTS WERE GIVEN *Phil Spisak reported that the red bows for businesses were made and that plans for decorating for the Pancake Breakfast were also made. The cost will be in excess of $66. for Red Ribbon Events. *She also reported that Fingerprinting will be done on November 5th at California Skate and that they are anticipating about 500 youngsters will be printed. *Tim Huriburt is to be contacted by JoAnn Johnson to see if we can get started on delivering the Red Ribbons and packets to the businesses. UNFINISHED BUSINESS, none. NEW BUSINESS, none. There being no further business to discuss, the meeting was adjourned 6:38 p.m. .�iGxJcJ s-�J Acting Secr , JoAnn Johnson COUNCIL AGENDA REM #5AZG COMMITTEE REQUEST FOR CITY COUNCIL ACTION COUNCIL MEETING DATE: 12/15/94 DAB; 11/15/94 THE CREWE PREVENTION COMMITTEE PRESENTLY MEETS IN THE UPSTAIRS CONFERENCE ROOM AT CITY HALL. HOWEVER, THERE ARE PROBLEMS AT TIMES IN GAINING ACCESS AND EX 31NG THE BUILDING AFTER HOURS. (THE CITIZEN PATROL BOARD WHICH SHARES MEMBERS WITH THE CREWE PREVENTION COMMITTEE HAS CHOSEN TO MEET AT THE SENIOR CENTER AND DOES MEET AT 5 PM, JUST PRIOR TO THE CREME PREVENTION COMMITTEE) CONTINUE TO MEET AT CITY HALL ON A REGULAR BASIS BUT MAKE CHANGES AS NECESSARY WHEN CITY STAFF ARE NOT AVAILABLE TO OPEN AND CLOSE. THIS NECESSITATES SPECIAL NOTICE OF CHANGE OF MEETING PLACE. SOLUTION(S)- CHANGE REGULAR MEETING PLACE OF THE CREWE PREVENTION COMMITTEE TO THE SENIOR CENTER BEGINNING IN JANUARY, 1995. :i•�• ��• _•�• • :� •�.�� • � sly •i '1 _� THE CRIME PREVENTION COMMITTEE REQUESTS THAT THE CITY COUNCIL GRANT THE REQUEST TO CHANGE THE REGULAR MEETING PLACE TO THE SENIOR CENTER BEGINNING IN JANUARY, 1995. SM UG=AffEU#5A2-b COMMITTEE REQUEST FOR CITY COUNCIL ACTION COUNCIL MEETING DATE: DECEMBER 15, 1995 DATE: 12/6/94 PROBLEM: THE PARKS AND RECREATION COMMITTEE IS IN NEED OF ADDITIONAL MEMBERS, BOTH REGULAR AND ALTERNATES. ALTERNATIVES: CONTINUE TO FUNCTION WITH THE CURRENT NUMBER OF MEMBERS. SOLUTION(S): ACCEPT THE APPLICATION OF CRYSTAL L. PEARL TO BE A REGULAR MEMBER OF THE PARKS AND RECREATION COMMITTEE. PROPOSED ACTION TO BE TAKEN BY COUNCIL AND/OR STAFF: THE CITY COUNCIL TO ACCEPT THE APPLICATION OF CRYSTAL L. PEARL AND WRITE A LETTER SO STATING. COUNgLAGENDA ITEAA #rJA3Gi Crystal L. Pearl 22745 Palm Ave. Unit D Grand Terrace, Ca. 92313 (909) 783-8904 To: The Grand Terrace City Council Concerning: Becoming a member of the Grand Terrace Parks and 4 Recreation Committee. Submitted: October 13, 1994 I see my involvement as a member of the Parks and Recreation Committee as a means of helping children, parents and people of all ages, including seniors, to enjoy constructive activities in our community. I had the pleasure of moving to Grand Terrace in July 1989 from San Diego due to my husband's promotion to this area. Throughout my life I have been involved in civic and other service related projects. I believe strongly that it is my duty to help others whenever I can do so. I have a personal interest in the environment and have taken an active interest in the Landscape Committee of Azure Hills village in Grand Terrace where we own a condominium.. I also serve as Chairperson of the Care Committee of Azure Hills Village. I believe that parks are vital to the physical health of our community as well as providing areas for recreation. Although we have no children of our own, I have chosen to contribute to the lives of many children through my teaching in the public schools of Rialto and Redlands. I have enjoyed assisting in the Halloween activities in Grand Terrace. Through the Parks and Recreation Committee I can take part in actively helping children here in Grand Terrace. For about two years, I have participated in leading family bingo night once a month with the seniors and their families at the Grand Terrace Convalescent Home. I understand how important such activities can be to the mental and physical well-being of a senior. In this way, I support the active senior movement in this city. I sincerely hope that you seriously consider me for this position. I believe that I can contribute greatly to the Grand Terrace Community through becoming a member of the Parks and Recreation Committee. COMMITTEE REQUEST FOR CITY COUNCIL ACTION COUNCIL MEETING DATE: DECEMBER 15, 1994 DATE: 12/6/94 f1w PROBLEM: GRAND TERRACE AREA YOUTH BASKETBALL CLUB IS REQUESTING THAT CITY COUNCIL FUND GYM RENTAL IN THE AMOUNT OF $1200. THE CITY IS OPERATING ON A VERY TIGHT BUDGET. IN ALL LIKELIHOOD, OTHER AREA YOUTH ACTIVITIES WOULD REQUEST EQUAL ASSISTANCE FROM THE CITY. IT IS THE PARKS AND RECREATION COMMITTEE'S CONCLUSION THAT ALL AVENUES OF COST CUTTING HAVE NOT BEEN EXPLORED, INCLUDING SOME PRACTICE SESSIONS BEING HELD AT PICO PARK. ALTERNATIVES: CITY FUND THE $1200 AS REQUESTED OR SOME PART OF THAT AMOUNT. SOLUTION(S): THE PARKS AND RECREATION COMMITTEE HAS UNANIMOUSLY AGREED ON THE FOLLOWING MOTION: DUE TO BUDGETARY RESTRICTIONS, THE PARKS AND RECREATION COMMITTEE FEELS THE CITY SHOULD TREAT LOCAL YOUTH LEAGUES EQUALLY. BASKETBALL HAS NOT LOOKED AT ALL AVENUES TO REDUCE EXPENSES. PARKS AND RECREATION DOES NOT SUPPORT THE REQUEST FOR FUNDS. SHOULD THE CITY COUNCIL APPROVE THE REQUESTED MONEY, THEN IT IS THE PARKS AND RECREATION COMMITTEE POSITION THAT EQUAL FUNDS SHOULD BE GIVEN TO THE YOUTH LEAGUES IN THE FORM OF LIGHT USER FEES REDUCTION IN THE EQUAL AMOUNT. PROPOSED ACTION TO BE TAKEN BY COUNCIL AND/OR STAFF: DENY THE GRAND TERRACE AREA YOUTH BASKETBALL CLUB REQUEST FOR FUNDS TO PAY FOR GYM RENTAL AND SUGGEST THEY LOOK AT THEIR BUDGET FOR AREAS OF SAVINGS AND CUTS. COUNCIL AGENDA ITEM # 5g3I0 CRA ITEM () COUNCIL ITEM (XX) MEETING DATE: December 15, 1994 SUBJECT: CDBG FUNDING: 1995 Recommendation: FUNDING REQUIIUM NO FUNDING REQUIItED XX Annually, the City participates as part of the County of San Bernardino Community Development Block Grant Program. CDBG funds are used for expenditure on housing, economic development and community development activities directed towards low and moderate income persons, addressing slums or blight; and meeting a particularly urgent community development need Under the program, the County creates a pool of cities in applying for the federal funds. The participating cities receive entitlements based on a formula which includes population based on the County allotment. The City's annual entitlement is approximately $33,000. Our current balance of unexpended past funds is approximately $52,000. DISCUSSION: For 1995-96 Proposals, the Department of Housing and Urban Development (HUD) has issued new regulations which have extensively changed the management and expenditure of CDBG funds. Generally, the changes include a great deal of bureaucratic red tape and public participation requirements to qualify projects as eligible. The regulations also require each entitlement agency (County of San Bernardino) to develop and exhaustive "Community Needs Assessment" which will serve as a basis for future expenditures. For Grand Terrace, this will require staff to develop more community outreach in preparing our proposals and more aggressively identifying "target areas" which we can justify as qualifying under the CDBG Guidelines. It also means that the County will be more particular when scrutinizing our projects applications. The new process presents the City with an opportunity (and some loopholes) to begin identifying additional "target areas" for funding capital improvements currently ineligible under the County standards. Under existing guidelines, our target areas for using funds for capital projects includes the two block area west of La Cadena. Potentially, staff can work to justify other areas of the City and challenge the current County assumptions. This will allow us greater flexibility in utilizing the funds in the future. RECOMMENDATION FOR 1995 YEAR: Due to the revised regulations released by HUD, it is recommended that the City approve a single project for the 1995 Year and that the remaining funds be carried over for use on future projects. The project recommendation for this year is as follows: 1. Senior Center Water Heater. The project calls for the installation of a commercial water heater and the required plumbing to support such and install. At the present time, the Center utilizes a 10 gallon heater which has been found to be insufficient. CITY OF GRAND TERRACE CITY COUNCIL AGENDA REPMUNCIL AGENDA ITEM # (DA. DEPARTMENT OF ECONOMIC COUNTY OF SAN BERNARDINO ENVIRONMENTAL AND COMMUNITY DEVELOPMENT -�"_-, �r� MANAGEMENT GROUP CAN URNAi()INO 474 West Fifth Street • San Bernardino, CA 92415-0040 (909) 387.4573 THOMAS R. LAURIN Fax No. (909) 387-4418 Director October 18, 1994 Mr. Tom Schwab, City Manager City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92324 RE: 1995-96 CDBG PROGRAM - REQUEST FOR PROPOSALS Dear Mr. Schwab: The Department of Economic and Community Development is now accepting project proposal applications for San Bernardino County's 1995-96 Community Development Block Grant (CDBG) program. Under this program the County will receive federal CDBG funds to implement eligible housing, community development and economic development activities in unincorporated portions of the County and the cities of: Adelanto, Town of Apple Valley, Barstow, Big Bear Lake, Chino Hills, Colton, Grand Terrace, Highland, Loma Linda, Montclair, Needles, Redlands, Rialto, Twentynine Palms, Victorville, Yucaipa, and Town of Yucca Valley. If you or your organization submitted a project proposal for CDBG funding consideration last year and it was found eligible but was not approved for funding at that time, it can be reconsidered under the County's 1995-96 program. However, to have a project proposal reconsidered, a new application is required. Further, you may also submit new project proposals at this time. We have enclosed a 1995-96 Project Proposal Application packet for your convenience. Project eligibility requirements are included in the application instructions. Agencies and individuals submitting public service proposals are reminded that eligible service activities are limited to new services or expanded programs. CDBG regulations limit the County to obligating no more than 15% of its annual grant for public service activities. Further, all projects funded by the CDBG program must meet at least one of the three CDBG program objectives as follows: principally benefitting low -and moderate - income persons, eliminating slums and blight, or meeting a recent urgent need. The U.S. Department of Housing and Urban Development (HUD) has issued new regulations that change the way that citizen input will be obtained for 1995-96 CDBG proposals. To comply with the new regulations public needs assessment forums will be conducted in each of the cooperating cities and in various unincorporated communities during the months of November and December. Notices SAN BERNARDINO COUNTY DEPARTMENT OF ECONOMIC AND COMMUNITY DEVELOPMENT Log Number (Office Use Only) 1995-96 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM - CONSTRUCTION AND OTHER COMMUNITY IMPROVEMENTS PROJECT PROPOSAL - Construction and other community improvement projects include construction or rehabilitation of public facilities, parks, roads, water and sewer facilities; acquisition of real property for eligible public purposes; demolition and clearance of deteriorated buildings; code enforcement; removal of architectural barriers; and economic development activities that create new jobs. Carefully read through the instructions and proposal forms. Answer all questions which are applicable to your project as specifically and completely as possible. If more space is needed, attach separate sheets. 1) Name of Applicant: City—Af Grand Terrace 2) Mailing Address: 22795 Barton Road 410 Grand T rra _P• CA Zip: 92313 3) Contact Person: Jnhn W_ DnnlPvy 4) Title: Assistant Pity ManagPr 5) Phone: 4qnq) q24-rr21 Date Submitted: 17_16-94 6) Applicant is a public agency: Yes X No a. PROJECT DESCRIPTION 1) Using 25 words or less, provide a concise description of the proposed project. This 25 word description is required in order for this application to be considered complete. Consider items addressed under the General Project Eligibility section of the Project Proposal Instructions. A detailed project description is also required to be provided on Attachment A, page 5 of 5. Installation of water heater/plumbing at the Grand Terrace Seniors Center. 1 of 8 CONSTRUCTION AND OTHER COMMUNITY IMPROVEMENTS PROJECT PROPOSAL F. BENEFIT AREAS This section requires a break down of the requested CDBG funds by the proposed project benefit area. Only address those areas where the project will provide a primary benefit. 1) Cooperating Cities: The following cities participate as cooperating cities in the County's CDBG program. Please determine if the primary service area for your proposed project would include one or more of the following cities. If the project would provide predominate or partial benefit to city residents, the County will request a funding recommendation from the benefitting city or cities. Please enter the requested amount of CDBG funds needed to provide the proposed project to each applicable city. Sub -total your entries below. Amount Rerniested Amount Reeueg ed Adelanto $ Loma Linda $ Town of Apple Valley $ Montclair $ Barstow $ Needles $ Big Bear Lake $ Redlands $ Chino Hills $ Rialto $ Colton $ Twentynine Palms $ Grand Terrace $ Victorville $ Highland $ Yucaipa $ Town of Yucca Valley $is Funds Benefitting Cooperating Cities: Sub -total $ 2) Unincorporated Regions: The following regions contain unincorporated areas covered by the County CDBG program. Please determine if the primary service area for your proposed project includes one or more of the following unincorporated areas. Enter the requested amount of CDBG funds needed to provide the proposed project to each applicable unincorporated area. Sub- total your entries below. Barstow/Lenwood/Grandview/Newberry Springs Colorado River Lucerne Valley/Johnson Valley Morongo Basin Phelan/Pinon Hills/El Mirage Lake Arrowhead/Running Springs/Big Bear Valley Crestline/Cedargines Park East Valley West Valley Central Valley Other, Please specify Funds Benefitting Unincorporated Regions: sub -total $ 3) Total Funds: The total amount of CDBG funds requested in Section (Cooperating Cities + Unincorporated Regions). This amount must equal the amount of CDBG funds requested in this application on Line 1, Section E. Total Funds Requested $ 5 of 8