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01/26/1995FILE COPY 22795 Barton Road Grand Terrace y California 92313-5295 1 z Civic Center j (909) 824-6621 Fax (909)783-7629 Fax (909) 783-2600 Byron R. Matteson Mayor Gene Carlstrom Mayor Pro Tempore Herman Hilkey Jim Singley Dan Buchanan Council Members Thomas J. Schwab City Manager January 26, 1995 CITY OF GRAND TERRACE Regular Meetings 2nd and 4th Thursday - 6:00 p.m. Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92313-5295 CITY OF GRAND TERRACE REGULAR COUNCIL MEETING N !_45 U REVISED AGENDA CITY COUNCIL CHAMBERS GRAND TERRACE CIVIC CENTER 22795 Barton Road * Call to Order - * Invocation - Pastor Tom Comstock, Assembly of God Church * Pledge of Allegiance - * Roll Call JANUARY 26, 1995 6:00 P.M. AGENDA ITEMS STAFF COUNCIL RECOMMENDATIONS ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY Approve 1. Approval of 01/12/95 Minutes 2. Approval of Check Register No. CRA012695 Approve 3. Mid -Year Budget Adjustments Approve ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL MEETING 1. Items to Delete 2. SPECIAL PRESENTATIONS A. Recycling Family of the Month - December 1994 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine & noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council - member, Staff Member, or Citizen may request removal of an item from the Consent Calendar for discussion. Approve A. Approve Check Register No. 012695 B. Ratify 01/26/95 CRA Action C. Waive Full Reading of Ordinances on Agenda D. Approve 01/12/95 Minutes Approve E. Mid -Year Budget Adjustments Approve PENDING C - A APPROVAL - CITY L_ I_ i. • O-1_W4#1, L_. - 1 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on January 12, 1995 at 6:00 p.m. P$ESM: Byron R. Matteson, Chairman Gene Carlstrom, Vice -Chairman Herman Hilkey, Agency Member Jim Singley, Agency Member Dan Buchanan, Agency Member Thomas.J. Schwab, Executive Director Brenda Stanfill, Secretary John Donlevy, Assistant City Manager Bernard Simon, Finance Director Patrizia Materassi, Community Development Director Lt. Greg Kyritsis, Sheriff's Department ABSENT:.Harper, City Attorney k, City •' W. Engineer , Y RA MINUTES CRA-95-01 MOTION BY AGENCY MEMBER BUCHANAN, SECOND BY AGENCY MF.&BER SINGLEY, CARRIED 5-0, to approve the December 15, 1994 and Det9mber 28, 1994 CRA Minutes. CRA-95-02 MOTION BY AGENCY MEMBER SINGLEY, SECOND BY AGENCY MEMBER HIIJMY, CARRIED 5-0, to approve Check Register CRA122994 & CRA011295. CRA-95-03 MOTION BY AGENCY MEMBER HILKEY, SECOND BY AGENCY MEMBER SINGLEY, CARRIED 5-0, to authorize preparation of an agreement with the IEPP to undertake the M-Marketing Program, and authorize disbursement of the funds necessary for the City's involvement. C R A AGENDA ITEM NO. li PECING C R A APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY 1 DATE: JANUARY 26, 1995 .i *a CHECK REGISTER NO.012695 OUTSTANDING DEMANDS AS OF; JANUARY 26, 1995 CHECK NO. VENDOR DESCRIPTION AMOUNT P10085 STATE COMPENSATION INS.FUND WORKERS' COMPENSATION INSURANCE,12/94 $ 180.56 P10111 HALLY CAPPIELLO PLANNING INTERN, 12/19/94-1/12/95 240.00 P10126 NAHRO REGISTRATION FOR CONFERENCE, HOUSING REHABILITATION PROGRAM 45.00 30642 WALT KURTZ LAWN SERVICE,11295 MIRADO,DEC.1994 13.50 30644 C.M.de CRINIS & COMPANY ANALYSIS FOR ANNUAL STATEMENT DISCLOSURE REQUIREMENTS,1993 BOND ISSUE 532.88 n 30654 M B F I TRASH BIN PICK-UP, 11881 PRESTON,DEC.1994 865.13 310 30657 DAN BUCHANAN STIPENDS FOR JANUARY,1995 150.00 30658 GENE CARLSTROM STIPENDS FOR JANUARY,1995 150.00 30667 CITY OF GRAND TERRACE WASTEWATER DISPOSAL SERVICES FOR 22610 RAVEN AND 11881 PRESTON,1/1-3/1/95 48.00 30671 HERMAN HILKEY STIPENDS FOR JANUARY,1995 150.00 30672 INLAND COUNTIES INSURANCE LIFE INSURANCE FOR FEBRUARY,1995 26.21 30676 KICAK & ASSOCIATES ENGINEERING SERVICES FOR HOUSING REHABILITATION �V PROGRAM, 12/19/94-1/15/95 1,9,3450 30682 BYRON MATTESON STIPENDS FOR JANUARY,1995 15�0.'00 51 PENDING CITY COUNCIL APPROVAL 1 DATE; JANUARY 26, 1995 CHECK REGISTER NO:012695 OUTSTANDING DEMANDS AS OF; JANUARY 26, 1995 CHECK NO, YMOR DEICRIPTION P10085 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 1/6/95 P10086 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 1/6/95 P10087 COMCAST CABLEVISION CASH,PAYMENTS FOR 1/6/95 P10088 STATE COMPENSATION INSURANCE WORKERS' COMPENSATION INSURANCE,DEC.1994 P10089 PETTY CASH REIMBURSE PETTY CASH, CHILD CARE P10090 BEST COMPUTER EMPLOYEE COMPUTER LOAN PROGRAM P10091 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 1/9/95 P10092 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 1/9/95 P10093 o COMCAST CABLEVISION CASH PAYMENTS FOR 1/9/95 C P10094 PERS RETIREMENT FOR PAYROLL ENDING 12/30/94 P10095 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 1/10/95 P10096 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 1/10/95 P10097 COMCAST CABLEVISION CASH PAYMENTS FOR 1/10/95 Iwo P10098 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 1/11/95 P10099 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 1/11/95 P10100 COMCAST CABLEVISION CASH PAYMENTS FOR 1/11/95 AMOUNT $ 734.37 400.57 284.04 2,074.04 366.72 1,734.78 135.39 89.20 43.24 4,663.25 469.23 272.94 111.85 158.16 70.59 R'61I54 c • el i_,_�!• 3 DATEs JANUARY 26, 1995 CHECK REGISTER NO: 012695 OUTSTANDING DEXANDS AS OF: JANUARY 26, 1995 =c=a===aassacassaaaasssssr�aaas=c=ocoo=oaaaotia�=aaaa=a=aaa=aaa=c=ccococoaoccc==oaaa=aaaa=m=a=oacaaaaccoaca=aa CHECK NO. 41 P10118 COMCAST CABLEVISION P10119 IMPERIAL SAVINGS P10120 PERS P10121 PROVIDENT SAVINGS P10122 SOUTHERN CA EDISON COMPANY P10123 SOUTHERN CA GAS COMPANY P10124 COMCAST CABLEVISION P10125 CASH,CITY OF GRAND TERRACE 30643 CA PARKS/RECREATION 30645 CSJ—CPRS TOURS 30646 TRI CITY TOWING 30647 BUTTERWORTH LEGAL PUB. 30648 A & A PRODUCE 30649 ACCENT PRINT & DESIGN 30650 ADVANCE COPY SYSTEMS 30651 ADVANTAGE BUSINESS FORMS CASH PAYMENTS FOR 1/18/95 $ 148.48 INVESTMENT 100,000.00 RETIREMENT FOR PAYROLL ENDING 1/13/95 4,701.82 INVESTMENT 100,000.00 CASH PAYMENTS FOR 1/19/95 69.40 CASH PAYMENTS FOR 1/19/95 104.93 CASH PAYMENTS FOR 1/19/95 202.70 INVESTMENT, TREASURY BILLS 1,000,000.00 REGISTRATION, SEMINAR 40.00 REGISTRATION, RESEARCH CENTER TOUR 25.00 TOW CITY TRUCK 60.00 UPDATE LABOR CODE 34.49 PRODUCE FOR CHILD CARE 59.15 LETTERHEAD AND COUNCIL PACKET COVERS 434.00 REPAIR COPIER,CHILD CARE 59.75 PRINT NEWSLETTER AND RECREATION BROCHURES I• 3,18?,;'J,� L� CITY OF OR TERRACE 5 DATE: JANUARY 26, 1995 CHECK REGISTER N0:012695 OUTSTANDING DEMANDS AS OF: JANUARY 26, 1995 CHECK NO: VENDOR 30669 HARPER AND BURNS 30670 WILLIAM HAYWARD 30671 HERMAN HILKEY 30672 INLAND COUNTIES INSURANCE 30673 INMARK 30674 INTERSTATE BRANDS,INC. 30675 JANI KING 30676 KICAK & ASSOCIATES 30677 KRAFT FOOD SERVICE 30678 LOCAL GOVERNMENT INSTITUTE 30679 MCI TELECOMMUNICATIONS 30680 METROPOLITAN INSURANCE 30681 METROPOLITAN INSURANCE 30682 BYRON MATTESON 30683 MICON ENGINEERING 30684 MICOO DESCRIPTION AMOUNT LEGAL SERVICES FOR DECEMBER,1994 $ 1,035.00 INSTRUCTOR, KARATE 1,032.80 STIPENDS FOR JANUARY,1995 300.00 LIFE/DENTAL INSURANCE,FEBRUARY,1995 557.32 NAME PLATE,SHERIFF DEPT. 10.78 BAKERY GOODS, CHILD CARE 31.38 CLEAN CARPETS, CHID CARE 50.00 ENGINEERING SERVICES.12/19/94-1/15/95 6,508.50 FOOD, CHILD CARE 553.50 CITY CLERK PUBLICATIONS 61.00 PHONE,DECEMBER,1994 17.41 LIFE INSURANCE FOR FE$RUARY,1995 290.95 LIFE INSURANCE FOR FEBRUARY,1995 536.90 STIPENDS FOR JANUARY,1995 300.00 REPAIR WATER FOUNTAINS,PICO PARK 144134 OFFICE SUPPLIES YP��85 r F DATE: JANUARY 26, 1995 CHECK REGISTER NO:012695 OUTSTANDING CHECKS AS OF; JANUARY 26, 1995 =c=cc==ssascssss=ssasas�sccaa==scscso=cs:��s==ssasssssosas==c==sc=c=c==cssc=sscsas=sss=scs=s=======c== _ = c CHECK NO. VENDOR DEgCRIPTION AMOUNT .# 30702 THE SUN NOTICE, PUBLIC HEARING $ 17.20 30703 MICHAEL TODD OPEN/CLOSE PICO PARK,DECEMBER,1994 202.50 30704 TREADWAY GRAPHICS SUPPLIES, D.A.R.E. PROGRAM 110.25 30705 TRI-COUNTY OFFICIALS UMPIRES,SLO-PITCH SOFTBALL 60.00 30706 UNDERGROUND SERVICE ALERT ALERT NOTIFICATION,DECEMBER,1994 30.00 30707 JEANNINE VASQUEZ INSTRUCTOR, RECREATION WORKSHOP 48.00 30708 VISA MEETINGS, CITY MANAGER/SHERIFF/COUNCIL 89.12 30709 WAXIE JANITORIAL SUPPLIES, CIVIC CENTER 32.64 30710 WESTERN EXTERMINATORS PEST CONTROL, CITY OWNED FACILITIES 145.00 30711 WEST PUBLISHING CALIFORNIA CODE UPDATES 371.27 30712 YOSEMITE WATERS BOTTLED WATER FOR CITY OWNED FACILITIES 104.50 TOTAL: $1,706,272.91 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THAT THE AFORE LISTED CHECKS FOR PAYMENT OF THE CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY. BERNARD SIMON,FINANCB DIRECTOR PENDING CITY COUNCIL APPROVAL A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on January 12, 1995 at 6:00 p.m. 4W PRESENT: Byron R. Matteson, Mayor Gene Carlstrom, Mayor Pro Tempore Herman EUkey, Councilmember Jim Singley, Councilmember Dan Buchanan, Councilmember Thomas J. Schwab, City Manager Brenda Stanfill, City Clerk John Donlevy, Assistant City Manager Patrizia Materassi, Community Development Director Bernard Simon, Finance Director Lt. Greg Kyritsis, Sheriffs Department ABSENT: Joe Kicak, City Engineer John Harper, City Attorney The meeting was opened with invocation by Pastor Tammy, Azure Hills Seventh-Day Adventist Church of Grand Terrace, followed by the Pledge of Allegiance led by Councilmember Singley. Mayor Matteson convened City Council meeting at 6:00 P.M. Mayor Matteson reconvened City Council meeting at 6:20 P.M. Mayor Matteson announced that the Arias Family of 22755 Minona Street are the recipients of the Recycling Family of the Month Award and of local merchants gift certificates from Food Connection, Flowers By Yvonne, Buttercup Bakery, Kays Beauty and Supply. 2B. BF1 Presentation Richard Chilton, Manager of BF1, presented the Grand Terrace Little League with a check for 1,000 dollars to help purchase fencing for the ball field. C0UWLAQ9M ff1 #,3D Council Minutes O1/12/95 Page 3 get the approval to have the Citizens of Grand Terrace vote on whether or not they want a Grand Terrace School District. She stated that even though the County Committee voted no unanimously, to deny the report the process will continue on to the State. She feels very confident that this report will be approved at State level to go on the ballot. Don Larldn President of the Grand Terrace Chamber of Commerce, 22795 (hr Barton Road, Building 2, Grand Terrace; Presented the winners of the Annual Christmas Lighting contest with plaques. Business Grand Prize went to Dr. Floyd Hanson on Barton Road. Best Residential Lighting went to the Hanson family of Orangewood Court. Best Theme went to Cindy Kesler of Orangewood Court. Residential Grand Prize went to Bob and Merle Johnson of La Paix. Janet i.anaker. Past President of the Citizens for a Grand Terrace School District, 23125 Westwood Street, Grand Terrace; referred to an article in the Sun Telegram on the Colton Joint Unified School District and again urged the citizens of Grand Terrace to support the proposed Grand Terrace School District so that the taxes paid stay in Grand Terrace for the children of Grand Terrace. 4 5A. Committee Revorts 1. Crime Prevention Committee (a) Minutes of 11/ 14/94 CC-95-03 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER BUCHANAN, CARRIED 5-0, to accept the Crime Prevention Committee minutes of November 14, 1994. 2. Historical and Cultural Activities Committee (a) Minutes of 12/05/94 CC-95-04 MOTION BY COUNCILMEMBER BUCHANAN, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 5-0, to accept the Historical and Cultural Activities Committee minutes of December 5, 1994. Councilmember Hilkev, requested that a copy of the Sheriffs Contract be given to the Crime Prevention Committee before budget time. Council Minutes O1/12/95 Page 5 City Manager Schwab, responded that with the money that was left over they were able to upgrade a computer that was purchased and a upgraded printer that allows three computers to network. mayor Matteson, requested that thr Assistant City Manager define the memorandum that the Council received in regards to the use of CDBG Funds. Assistant City Man&Qer�, responded that the focus of CDBG monies is for low income residents and should be used to benefit those people to the greatest extent. Low income is based on guidelines and is a very broad term. The senior center is a perfect example of a good use for the funds, however, a community center that would benefit everyone would not be appropriate. With changes in the criteria CDBG Funds may be able to be used on street improvements. The next grant application that will be turned in will be December 1995. Mayor Matteson, questioned how long CDBG Funds could be banked. Assistant Cittw yManager� stated indefinitely. Councilmember Buchanan, questioned whether or not the CDBG Funds could be used for business development. A , stated that most area that are able to use CDBG Funds for siness development are in area that the whole community would be considered low income based on the guidelines. Grand Terrace would not qualify due to the median income_ Mayor Matteson adjourned the City Council Meeting at 7:00 p.m., until the next Regular CRA/City Council Meeting which is scheduled to be held on Thursday, January 26, 1995. CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace M C R A ITEM (XX) AGENDA ITEM NO. STAFF REPORT COUNCIL ITEM ( ) MEETING DATE: January 26, 1995 SUBJECT: MID -YEAR BUDGET REVIEW AND ADJUSTMENTS FUNDING REQUIRED XXXXX NO FUNDING REQUIRED The City Staff conducts an annual mid -year budget review to make any necessary adjustments that occurred as a result of unanticipated changes. Identified revenue and expense adjustments along with justification are as follows: ADJUSTMENTS TO REVENUE ESTIMATES NONE 4 ADJUSTMENTS TO EXPENDITURES CaRital Projects Fund 32-200-703 Barton Road Project Re -Appropriate funds for budget purposes on final payments to contractor originally budgeted in the prior fiscal year, but paid in the current fiscal year, and appropriate funds of $5,022 to settle contract extras and change orders which were approved by council at the August 11, 1994 meeting (CC-94-115). $53,857 was reserved against prior year fund balance and will have no effect on the current year fund balance. 32-200-705 Pico Park Development Re -Appropriate funds for budget purposes to fund retention due to contractors. This was originally budgeted in the prior fiscal year and is anticipated to be paid in the current fiscal year. This represents CRA portion of retention due. Staff anticipates that the funds will be paid in the current fiscal year. $ 58,879 $ 22,844 C R A AGENDA ITEM NO.3 MID -YEAR BUDGET REVIEW AND ADJUSTMENTS ADJUSTMENTS TO EXPENDITURES (Continued) CRA Low/Mod Housing Fund 4 34-400-250 Professional Services $ Appropriate funds for part-time code enforcement worker for CRA project area. The Agency will take a proactive step in reviewing and enforcing code violations and disputes, make recommendations to other agencies, as necessary, in order to prevent problem areas to occur. This will be a preventative measure for potential blight. Other areas of benefit include identification of possible future blighted areas due to current code violations in a specific residential area, enforcement of residential code violations that could escalate into future blighted areas, make recommendations to CRA Agency for possible pursuit of making rehabilitation loans and for possible pursuit for low/mod Rehab. program acquisition for eventual resale through CRA Low/Moderate Housing Program. 3,200 MID -YEAR BUDGET REVIEW AND ADJUSTMENTS STAFF RECOMMENDS THAT COUNCIL: Amend the Fiscal Year 1994-1995 CRA Budget as follows: 1. Re -appropriate $53,857 and appropriate $5,022 from the Capital Projects Fund for final costs on Barton Road Project. Project notice of completion was approved by Council on August 11, 1994 (CC-94-115). 2. Re -appropriate $22,844 from the Capital Projects Fund to fund the CRA final construction cost share of Pico Park, of which the majority share was funded by the Park Development Fund in which the City financed development costs through the 1991 Lease/Purchase Bonds. Council approved notice of completion on September 22, 1994 (CC-94-133). 3. Appropriate $49,399 from the Debt Service Fund, for FY 94-95, as a result of State mandated transfer of CRA property tax revenues to the Educational Revenue Augmentation Fund (ERAF) to provide additional funding of K-12 schools and community colleges. 4. Appropriate $3,200 from the Low/Moderate Income Housing Fund for a part-time code enforcement worker in a proactive program to prevent potential blight in the CRA Project Area by increasing efforts in code enforcement. 5 C R A ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: January 26, 1995 AGENDA ITEM NO. SUBJECT: MID -YEAR BUDGET REVIEW AND ADJUSTMENTS 4 FUNDING REQUIRED XXXXX NO FUNDING REQUIRED The City Staff conducts an annual mid -year budget review to make any necessary adjustments that occurred as a result of unanticipated changes. Identified revenue and expense adjustments along with justification are as follows: ADJUSTMENTS TO REVENUE ESTIMATES Traffic Safety Fund 4 17-300-01 Crossing Guard Reimbursement Council eliminated the crossing guard position for FY 94-95. Colton Unified School District has contracted with the City to fund a crossing guard position at McClaren/Vivienda indefinitely until either party terminates such agreement. 13-605-05 Park Fund: Bond Proceeds - City Reimbursements The City recently completed development of Pico Park in July 1994. There are remaining monies remaining in the Capital Budget Funds to be reimbursed to the City for Pico Park. This was initially projected to be received in the prior fiscal year. The funds will be used to reimburse City for its' final payment to the general contractor of Pico Park. Council approved notice of completion on September 22, 1994 (CC-94-133). $ 3,450 $ 96,197 COUNCIL AGENDA ITEM MID -YEAR BUDGET REVIEW AND ADJUSTMENTS ADJUSTMENTS TO EXPENDITURES (Continued) Park Development Fund 13-445-703 Pico Park Development 4, Funds for Pico park were originally budgeted from the City and CRA budgets. Expenditures remaining to be paid in FY 94-95 were the final retention of the general contractor and the and purchase of park equipment in the amount of $21,408. A State Park Grant was received in the amount of $29,000 for the some of the equipment and play ground equipment which was included in the original appropriated amount. This allowed staff to acquire needed mowing equipment which was encumbered in the prior year along with $71,731 City share of the contractor retention funds. These funds were reserved against prior year fund balance and will have no effect on the current year fund balance. 4 Funds for the development of Pico Park were financed through the Grand Terrace Public Financing Authority 1991 Lease Purchase Revenue Bonds. Council has already directed staff to file a notice completion with a $10,000 retention until planter box was re -aligned (CC-94-133; September 22, 1994). $ 120,704 Air Ouality Improvement Fund 15-500-700 Air Quality Program Expenditures $ 4,800 Appropriate $4,800 for intern for the remainder of the fiscal year. Intern was only partially funded.through mid -February. Intern is assisting in the development of the Air Quality Element of the General Plan update, implementation of Air Quality ordinance under Chapter 16.04 of the Municipal Code (Mobile Source Air Pollution Reduction and Vehicle Registration Fees) (Ord. 135 & 147), 3 MID -YEAR BUDGET REVIEW AND ADJUSTMENTS ADJUSTMENTS TO EXPENDITURES (Continued) Transportation Development Act (TDA) Funds 18-908-255 Contract Services - Street Sweeping Staff overestimated expenses in the TDA 4 Fund for FY 93-94. Street sweeping is funded from the gas tax fund this fiscal year. Staff recommends allocation of street sweeping expenditure in the current fiscal year to expend remaining funds in the TDA funds. $ 6,000 10-999-xxx Prior Year Encumbrances $ 44,815 12-999-xxx Continue appropriation of expenditures reserved (purchase order committed in FY 93-94 but invoice not received) against FY 93-94 Fund Balance and brought forward to the current fiscal year and re -encumbered as follows: P.O. 4708 Playground Equipment at Terrace Hills Park 17,990 P.O. 4735 Eden Systems - Computer Programming update 1,170 P.O. 4744 Paint and body work necessary on city van 2,000 P.O. 4746 DARE Program costs (1/2 reimb by CUSD) 9,460 P.O. 4693 Summer 94 Newsletter printing 3,071 P.O. 4689 Child Care toys, supplies 113 P.O. 4750 Final due on storm drain repair contract 9,308 P.O. 4741 Red ribbon week expenses 400 P.O. 4722 Software Upgrade 107 P.O. 4740 Recreation supplies 1,196 5 CHANGES IN PROJECTED YEAR - END FUND BALANCES AS A RESULT OF MID -YEAR BUDGET ADJUSTMENTS Park Development Fund: Increase Revenue Estimate $ 96,197 Increase in Appropriations <120,704> Reduction in Receivable from GTPFA < 96,197> Decr.in Fund Bal.Reserved for Encumbrances 120,704 4 Change in Fund Balance 0 IM TDA Fund: Projected Fund Balance (Undesignated) Increase Revenue Estimate Increase in Appropriations Revised Projected Change in Fund Balance Revised Projected Fund Balance (Undesignated) GAS Tax Fund: Increase Revenue Estimate Decrease in Appropriations Revised Projected Change in Fund Balance $ 35,929 $ 0 <6,000> $ <6,000> $ 0 $ 0 6,000 $ 6,000 Original Projected Fund Balance 8,705 Revised Projected Fund Balance(Undesignated) $__14,705 7 CITY OF GRAND TERRACE RECEIVED CRIME PREVENTION COMMITTEE Regular Meeting 3 ,t : 1 Le J; NIMUTES CITY Ct,sw-s yam'. December 12, 1994 The Grand Terrace Crime Prevention Committee met at it's regular monthly meeting in the Upstairs Conference Room at City Hall at 6:05 p.m. MEMBERS PRESENT were JoAnn Johnson, Bitsy Miller, Dottie Raborn, Richard Peters and Dick Rollins. MEMBERS ABSENT were Mike Fasenmyer and Harold Lord as well as Philomene Spisak who was excused. CITY STAFF Sharon Korgan, Community Services Officer GUESTS PRESENT, Tim Cook and Dave Johnson, prospective new members. They were introduced to other Committee members. AGENDA was approved NUNUTES of November 14th were approved with no corrections. Motion by Bitsy Miller and second by Dick Rollins. TREASURER'S REPORT was not given. Treasurer's Report to be eliminated from Agenda in the futur, , since the committee in fact does not have funds of it's own. BUDGET report wasoot available at this time, but will be in the future. :,v CSO/GRAND TERRACE DAYS REPORT was given by Sharon Korgan. * Met with Grand Terrace Day Committee last week * Saturday, June loth is the day set for the Parade and Fair, with the Parade starting perhaps at 10 a.m. rather than 9 a.m. * Frontierland will provide !k list of contact people. * Theme is' "Howdy Folks - Grand Terrace Roundup" * Red, blank and silver will be the colors. T-Shirts are to be white and are ready to print. * 20 sponsors at $250 each or in -kind services are being solicited. * There will be a Grand Marshal Contest. Hopefully, it will be someone from the city and a caricature of that individual will be integrated into the T-Shirt * There will be a Jail for anyone got dressed in at least some aspect of Western Wear. * Emergency Operations Committee will probably do an Emergency Preparedness Booth * Sponsors or perhaps ticket sales may be used to determine the Grand Marshal. * The Chamber will do a 5-10 K run on the Saturday before the Fair and there will probably be a Breakfast on the Sunday before. * No tables nor chairs will be furnished for vendors. Only for "our own" set up. * Richard Peters will organize the locks and alarms displayers. COUNCIL AGENDA ITEM eA 1 a. COMMITTEE REQUEST FOR CITY COUNCIL ACTION COUNCIL MEETING DATE: 1/ "" DATE)/10/95 fir PROBLEM: NEED FOR BOTH REGULAR AND ALTERNATE MEMBERS OF THE CRDAE PREVENTION COIVMTTEE. SPECIFICALLY, RICHARD PETERS IS OR WILL BE RESIGNING DUE TO A MOVE FROM THE AREA. CONTINUE WITH ONE MEMBER SHORT WHEN RICHARD PETERS RESIGNS 4i,,,► OR ADMIT DAMES COOK AS AN ALTERNATE MEMBER. SOLUTION(S): ACCEPT JAMES COOK AS A REGULAR MEMBER OF THE CRIME PREVENTION COMMITTEE- HE IS AN ACTIVE MEMBER OF THE CITIZEN PATROL AND WOULD ALSO BE ACTIVE WITH CRIME PREVENTION. 1: • �• • •� • • :� •�• •. • • ; Y MAYOR BYRON MATTESON TO PREPARE A LETTER OF ACCEPTANCE TO BE SENT TO JAN ES COOK AS A REGULAR MEMBER OF THE CRIME PREVENTION CONMI"I'EE. COUNgLAGENDA ITEM#5A 16 CRA ITEM () COUNCIL ITEM (XX) MEETING DATE: January 26, 1995 SUBJECT: SINGLE FAMILY MORTGAGE BOND PROGRAM: PARTICIPATION AGREEMENT Recommendation: NO FUNDING REQUIRED ?XX EYrILILF The Caumy of San Bernardino Economic and Community Development Department (ECD) is Pursuing a Single Family Mortgage Bond Program to be issued in the Spring of 1995. The program will be aimed at first time homebuye;rs malting a moderatie income and provide below madket inferno rates and move in asmstaom The ECD is requesting cities interested in the program to affirm their support of the issue and request that cam interested in participation to approve a cooperative agreement and resolrstion. The ECD is submitting an appficatim to the State of California to receive an allocation from a Madm4toos Bond Pod for homob4w assWanoa- The Proposed Single Family Mortgage Revenuer Bond. Program is an innovative program providing below mazimt 30 year fined raft mortgages far &atUme honadx"m Under- a: similar pram, homebuyas earning 115o/a or less of the Coumy medianincome, toxivedan interest sort of &7YYo a M, 1 alang with a dosing cost/down payment assis ance eomponeot of 3.75a/a. With theprojected rise is interest ralM demandfortmc eearpt ban financing will maim this program auzactive to both the investor and hone tyers alike. It will also be a very attractive option for patties participating in the Redevelopiz�ot 's Housing Rehabilitatiori Program. Because the Coady is the appli M and reoeivrr of the allocation, there is no oast to the Cityto participate in this program. Adoption of this resohrtioa simply affirms our interest in participating m the program and our support of the County's application FLSCAL IMPACT- None by this Action. STAFF RECONINZNDATION That the City Council A RESOLUTION OF THIS CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALiFORNIA APPROVING A HOME MORTGAGE FINANCE PROGRAM IN COOPERAIMN WrM THE COUNTY -OF SAN BERNARDM AND AUTYANUZING TBE MAYOR AND C11Y CLERK TO EXEC= FOR AND ON BEHALF OF TBE CITY A COOPERATIVE AGREEMENT BETWEEN THE COUNTY OF SAN BFRNARDIlvO AND TBE CLTY OF CRtANI) IFRRAM , ATTAC'ffiVIEle1T �•, - ` I bex from San Bernardino Department of Economic and Community Development CITY OF GRAND TERRACE CJTY COUNCIL AGENDA REPTOUNCILACIRMA REM # SA k Mr. Tom Schwab i/9/95 Page 2 Please contact Pamela Newcomb of Kinsell, O'Neal, Newcomb & De Dios, Inc. at (619) 793-5900, Mark Paskulin of George K Baum & Company at (916) 443-5525 or Julie Hemphill of the Department of Economic and Community Development at (909) 387- 5401 with any questions or comments. Sincerely, DEPARTMENT OF ECONOMIC AND COMMUNITY DEVELOPMENT V-0-- THOMAS R. LAURIN Director TRLtfc ca John Donlevy NOW, THEREFORE, BE IT ORDERED, by the Council of the City of Grand TPrrara , as follows: SECTION 1. Each of the foregoing recitals is true and correct. SECTION 2. The City hereby adopts the Program for the purpose of increasing the housing supply in the County and in the City and consents to the operation of the Program by the County with respect to all property located within the geographical boundaries of the City. 4 SECTION 3. The Cooperative Agreement between the County and the City (the "Agreement"), in substantially the form attached hereto as Exhibit A, is hereby approved, and the Mayor and City Clerk are hereby authorized and directed to execute and deliver said Agreement, for and in the name and on behalf of the City. The Mayor, with the advice and consent of the City Attorney, is authorized to approve any additions to or changes in the form of said Agreement, which they deem necessary or advisable, their approval of such additions or changes to be conclusively evidenced by execution by the Mayor of said Agreement as so added to or changed. The Mayor, with the advice and consent of the City Attorney, is further authorized to enter into such additional agreements with the County, execute such other documents or take such other actions as they may deem necessary or appropriate to carry out the purpose and intent of the Agreement or to cooperate in the implementation of the Program. SECTION 4. The offices and employees of the City are hereby authorized and directed, jointly and severally, to do any and all things necessary or advisable in order to effectuate the purposes of this Resolution. [END OF PAGE] O&Inw 2 r►4 11, 11: COOPERATIVE AGREEMENT BETWEEN THE COUNTY OF SAN BERNARDINO AND THE CITY OF Grand Terrace THIS COOPERATIVE AGREEMENT (this "Agreement'), made and entered into as of January 1, 1995 by and between the County of San Bernardino, a political subdivision of the State of California (the "County% and the City of Grand Terrace , a political subdivision (hr of the State of California (the "City"). WITNESSETH:'- WHEREAS, the County has engaged and will continue to engage in a home -mortgage finance program pursuant to Chapters 1-5 of Part 5 of Division 31 of the Health and Safety Code of the State of California (the "Act") to make or acquire, directly or indirectly, loans to finance the construction or acquisition of homes in the County, all as provided for in the Act (the "Program"); and WHEREAS, the County, pursuant to the Act, has adopted the Program by Ordinance No. and has determined to cooperate with the City pursuant to the Act in the exercise of its powers under the Act for purposes of the Program; and 4r WHEREAS, the County contemplates entering into a joint powers agreement ("JPA") under the Marks -Roos Local Bond Pooling Act of 1985 (Gov't Code 6584 et seq.) (the "Bond Law"), NOW, TIE,EFORE, in consideration of the mutual covenants hereinafter provided, the parties hereto agree as follows: • SECTION 1. The terms used in this Agreement shall, for all purposes of this Agreement, unless otherwise defined herein, have the meanings assigned to such terms in the Act. SECTION 2. The County agrees to undertake the Program, either separately or as a participant in a JPA, including the issuance by it from time to time of revenue bonds therefor pursuant to the Act. SEMON 3. The City hereby agrees to cooperate with the County, either separately or as a participant in a JPA, in the exercise jointly or otherwise of their powers for the purpose of financing home mortgages pursuant to the Act by agreeing that the County shall exercise its powers to make or acquire home mortgages under the Program, all as more specifically sex forth in the Act, with respect to property located within the geographic boundaries of the City. osrM A-1 IN WITNESS WHEREOF, the parties hereto have caused this Cooperative Agreement to be executed and attested by their proper officers thereunto duly authorized, and their official seals to be hereto affixed, all as of the day and year first above written. COUNTY OF SAN BERNARDINO CITY OF Grand Terrace By By - ATTEST:tv ATTEST: EARLENE SPROAT Clerk of the Board of Supervisors By By APPROVED AS TO FORM: APPROVED AS TO FORM: ALAN K. MARKS COUNTY COUNSEL By By Paul St. John, Deputy City Attorney DATE: January M. 1995 V A-3 Community Development Department DATE: January 2 4 1995 TO: City Council FROM: Community Development Department SUBJECT: Deferment Agreement for Street Improvements SA-94-09 (James and Thelma Johnson 22985 Vista Grande Way, Grand Terrace Ca. 92313) RECOMMENDATION: Approve Deferment Agreement The Planning Commission at its meeting on January 19, 1995 recommended City Council to approve City Engineer's recommendation for deferral of street improvements on subject property (Administrative Site and Architecture - SA-94.09). Staff recommends City Council move to confirm Planning Commission recommendation and direct staff to draft a deferment agreement to be signed by applicant and the City. Respectfully Submitted, Patrizia Materassi Community Development Director Attachments: Item 2 - January 19, 1995 Planning Commission Report Attachment A - City Engineer's Memorandum Attachment B - Location Map PM:LM:lm c:\wp\p1anning\SAR\SA9409.ce COUNgLAGENDA ITEM # �jIb 22795 Barton Road - Grand Terrace, California 92313-5295 - (909) 824-6621 Prepared by, %Ury Mainez Planning Technician Approved by, Patrizia Materassi Community Development Director Attachment: A - City Engineer's Conditions Dated January 4, 1995. B - Location Map PM:LM:lm Q\-p\PWming\wr\s,94W.a f F- -..-j 1-'0 U N TR rl Y, rF Sir c AvE. e400400,