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02/23/199522795 Barton Road Grand Terrace California 92313-5295 Civic Center (909) 824-6621 Fax (909) 783-7629 Fax (909) 783-2600 Byron R. Matteson Mayor Gene Carlstrom Mayor Pro Tempore 16 t t Herman Hilkey e Jim Singley Dan Buchanan Council Members Thomas J. Schwab City Manager FU COPY February 23, 1995 CITY OF GRAND TERRACE Regular Meetings 2nd and 4th Thursday - 6:00 p.m. Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92313-5295 Em 4 CITY OF GRAND TERRACE REGULAR COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS GRAND TERRACE CIVIC CENTER 22795 Barton Road * Call to Order - FEBRUARY 23, 1995 6:00 P.M. * Invocation - Pastor Salim Elias, Azure Hills Seventh-Day Adventist Church of Grand Terrace * Pledge of Allegiance - * Roll Call - AGENDA ITEMS STAFF COUNCIL RECOMMENDATIONS ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY Approve 1. Approval of 02/09/95 Minutes 2. Approval of Check Register No. CRA(122395 Approve 3. Accept Financial Statements Accept 4. Resolution - Concerning the Aquisition of Certain Tax- Adopt Defaulted Property 5. CLOSED SESSION - Real Estate Negotiation (12587 Michigan) ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL MEETING 1. Items to Delete 2. SPECIAL PRESENTATIONS A. Commendation - Joe Kicak, City Engineer B. Recycling Family of the Month - January 1995 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine & noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council - member, Staff Member, or Citizen may request removal of an item from the Consent Calendar for discussion. Approve A. Approve Check Register No. 022395 PENDING C R A APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING - FEBRUARY 9. 1995 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on February 9, 1995 at 6:00 p.m. PRESENT: Byron R. Matteson, Chairman 4W Gene Carlstrom, Vice -Chairman Herman Hilkey, Agency Member Jim Singley, Agency Member Dan Buchanan, Agency Member Thomas J. Schwab, Executive Director Brenda Stanfill, Secretary John Donlevy, Assistant City Manager Bernard Simon, Finance Director Patrizia Materassi, Community Development Director Lt. Greg Kyritsis, Sheriffs Department John Harper, City Attorney ABSENT: Joe Kicak, City Engineer APPROVAL OF JANUARY 26, 1995 CRA MINUTES CRA-95-07 MOTION BY AGENCY MEMBER HILKEY, SECOND BY VICE-CHAIRMAN CARLSTROM, CARRIED 5-0, to approve the January 26, 1995 CRA Minutes. APPROVAL OF CHECK REGISTER NO. CRA020995 Agency Member Hilkey, referred to an investment payment on the check register and asked if the transaction is in compliance with the City Investment Policy. City Manager Schwab, responded that staff is in the process of disbursing investment funds for added security through Certificates of Deposit and Treasury bills. He stated that the investments are in compliance with the investment policy. Finance Director Simon, explained the precedure for the transaction, stating that it is handled directly without the use of a third party. CRA-95-08 MOTION BY AGENCY MEMBER BUCHANAN, SECOND BY AGENCY MEMBER SINGLEY, CARRIED 5-0, to approve Check Register CRA020995. C R A AGENDA ITEM NO. c PEk"ING C R A APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY - 1 DATE: FEBRUARY 23, 1994 CHECK REGISTER NO.022395 OUTSTANDING DEMANDS AS OF: FEBRUARY 23, 1995 CHECK NO. VENDOR DESCRIPTION AMOUNT P10155 ESCROW STREET GOOD FAITH DEPOSIT FOR BID ON HOUSE AT 12569 MICHIGAN $ 1,000.00 P10166 ESTATE OF HERMAN McBROOM GOOD FAITH DEPOSIT FOR BID ON HOUSE AT 11695 CANAL 7,500.00 P10174 RALLY CAPPIELLO HOUSING CODE ENFORCEMENT,1/28-2/10/95 194.80 P10186 STATE COMP.INSURANCE FUND WORKERS' COMPENSATION INSURANCE FOR JAN.1995 136.57 31080 WEST COAST APPRAISAL GROUP APPRAISAL AT 11881 PRESTON 350.00 31088 n DAN BUCHANAN STIPENDS FOR FEBRUARY,1995 150.00 31089 CALIFORNIA ROOFING 10% RETENTION FOR WORK AT 22610 RAVEN 287.50 31090 GENE CARLSTROM STIPENDS FOR FEBRUARY,1995 150.00 in 31100 Z CITY OF GRAND TERRACE WASTE WATER DISPOSAL SERVICES,22381 VAN BUREN 4.00 31103 a HERMAN HILKEY STIPENDS FOR FEBRUARY,1995 150.00 31106 INLAND COUNTIES INSURANCE LIFE INSURANCE FOR MARCH, 1995 26.21 31107 O I/E ECONOMIC PARTNERSHIP ANNUAL PARTICIPATION, MARKETING PLAN 1,575.00 31110 KICAK & ASSOCIATES ENGINEERING FOR HOUSING REHABILITATION PROGRAM 2,210.00 STAFF REPORT C R A ITEM (X) COUNCIL ITEM ( ) MEETING DATE: 2/23/95 AGENDA ITEM NO. SUBJECT ANNUAL FINANCIAL AUDIT REPORT FISCAL YEAR ENDING JUNE 30, 1994 FUNDING REQUIRED NO FUNDING REQUIRED XX In accordance with Municipal Code 2.12.030.B, staff is presenting the Financial Audit Report for the fiscal year ended June 30, 1994 for your review and acceptance, and as a matter of public record. The audited report was prepared by the accounting firm of Thomas, Bigbie & Smith, with whom the Agency contracts to perform a financial and compliance audit. The Community Redevelopment Agency of the City of Grand Terrace has received 4W the highest possible opinion on its financial report. The auditor has rendered an opinion that the financial statements, present fairly, in all material respects, the financial position of the Community Redevelopment Agency of the City of Grand Terrace, as of June 30, 1994 and the results of its operations for the year then ended in conformity with generally accepted accounting principles. This report will be submitted to the State Controller's Office as required by the Single Audit Act of 1984 and OMB Circular A-128. Staff Recommends that the Agency: ACCEPT THE AUDITED FINANCIAL STATEMENTS OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE FOR THE FISCAL YEAR ENDED JUNE 30, 1994. THE FINANCIAL REPORT WILL BE AVAILABLE PRIOR TO THE FEBRUARY 23, 1995 MEETING. C R A AGENDA ITEM N0.3 DATE: February 16, 1995 CRA ITEM ( XX ) COUNCIL ITEM ( ) MEETING DATE: February 23, 1995 SUBJECT: A RESOLU TION OF THE CO REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE, CALIFORNIA, CONCERNING THE ACQUISITION OF CERTAIN TAX -DEFAULTED PROPERTY FUNDING REQUIRED XX NO FUNDING REQUIRED At the meeting of February 9, the Community Redevelopment Agency adopted a Resolution regarding the acquisition of certain tax -defaulted pro on Barton Road. The previously -adopted Resolution d coatteed an incorrect purchases pricted ree due te to the fact that the 1994 property taxes were not included in the amount. The correct purchase price of this property is $8,450, the amount of back taxes owed. The City of Grand Terrace can acquire the parcel prior to public sale, and the funding source for acquiring this property would be the Community Redevelopment Agency capital improvement funds. Although the Agency had no specific proposals to develop this commercial Property, it will provide a potential site for a commercial development or public facility. STAFF RECOMMENDS THAT THE AGENCY: RESCIND RESOLUTION NUMBER 95-01, ADOPT THE FOLLOWING RESOLUTION CONCERNING THE ACQUISITION OF CERTAIN TAX -DEFAULT PROPERTY, AND DIRECT STAFF TO TAKE THE NECESSARY ACTIONS TO ACQUIRE THIS PARCEL. TS:yjm Attachments C R A AGENDA ITEM N0. 4 Resolution No. Page 2 I, BRENDA STANFILL, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 23rd day of February, 1995, by the following vote: AYES: 4 NOES: ASSENT: ABSTAIN: Approved as to form: City Attorney DI City Clerk PENDING GITV COUNCIL APPROVAL CITY OF GRAND TERRACE DATE: FEBRUARY 23, 1995 CHECK REGISTER NO:022395 OUTSTANDING DEMANDS AS OF: FEBRUARY 23, 1995 CHECK NO. VENDOR DESCRIPTION AMOUNT P10152 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 2/2/95 $ 566.46 P10153 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 2/2/95 526.25 P10154 COMCAST CABLEVISION CASH PAYMENTS FOR 2/2/95 111.28 P10156 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 2/3/95 301.02 P10157 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 2/3/95 332.89 P10158 COMCAST CABLEVISION CASH PAYMENTS FOR 2/3/95 136.59 P10159 AVALON SHUTTERS REFUND, RECREATION PROGRAM 365.00 P10160 DAN KENT REFUND, RECREATION PROGRAM 365.00 .0 P10161 (7 PERS RETIREMENT FOR PAYROLL ENDING 1/27/95 4,747.94 r P10162 )ok WE COPY OFFICE SUPPLIES, COMMUNITY SERVICES 41.25 P10163 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 2/7/95 675.98 P10164 S SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 2/7/95 475.19 P10165 COMCAST CABLEVISION CASH PAYMENTS FOR 2/7/95 230.88 P10167 MARIA MUETT BIRTHDAY BONUS 50.00 P10168 LOUISE SMITH BIRTHDAY BONUS 50.00 li CITY OF GRAND TERRACE 3 DATE: FEBRUARY 23, 1995 CHECK REGISTER NO:022395 OUTSTANDING DEMANDS AS OF: FEBRUARY 23, 1995 CHECK NO. VENDOR DESCRIPTION AMOUNT P10186 STATE COMP INSURANCE FUND WORKERS' COMPENSATION INSURANCE,JAN.1995 $ 1,585.89 P10187 PERS RETIREMENT FOR PAYROLL ENDING 2/10/95 4,613.94 P10188 INTERNAL REVENUE SERVICE ADJUSTMENT, 1994 DEC. PAYROLL TAX RETURN 93.50 31081 AA EQUIPMENT PARTS FOR TRACTOR 70.53 31082 A & A PRODUCE COMPANY PRODUCE FOR CHILD CARE 58.50 31083 ACCENT PRINT & DESIGN BLANK BUSINESS CARDS 50.64 31084 AMERICAN PLANNING ASSOC. MEMBERSHIP FOR 1995 462.00 31085 BFI WASTE SYSTEMS REFUSE PICK UP AT PICO PARK AND SENIOR CENTER 151.79 31086 BARTEL HEATING/AC MAINTENANCE ON UNIT AT CHILD CARE CENTER 125.00 31087 BRUNICK,ALVEREZ & BATTERSBY FEES FOR LITIGATION,BOOKING FEES 11.60 31088 DAN BUCHANAN STIPENDS FOR FEBRUARY,1995 300.00 31090 GENE CARLSTROM STIPENDS FOR FEBRUARY,1995 300.00 31091 CITY OF COLTON WASTE WATER DISPOSAL FEES,FEBRUARY,1995 51,394.83 31092 COMMUNITY CARE LICENSING ANNUAL LICENSE FEE,CHILD CARE 500.00 31093 DIANA CONDOR INSTRUCTOR,BALLET,TAP, AND JAZZ 840.00 31094 CORKY'S PEST CONTROL PEST CONTROL,PICO PARK,JAN.1995 225.00 ld e- CITY OF GRAND TERRACE 0 DATE: FEBRUARY 23 1995 CHECK REGISTER NO:022395 OUTSTANDING DEMANDS AS OF: FEBRUARY 23, 1995 CHECK NO. VENDOR DESCRIPTION AMOUNT 31113 MCI TELECOMMUNICATIONS PHONE FOR JAN.1995 $ 39.62 31114 METROPOLITAN LIFE INSURANCE LIFE INSURANCE FIR MARCH,1995 290.95 31115 METROPOLITAN LIFE INSURANCE LIFE INSURANCE FOR MARCH,1995 536.90 31116 BYRON MATTESON STIPENDS FOR FEBRUARY,1995 300.00 31117 NASCO RECREATION SUPPLIES 3.23 31118 NAT'L NOTARY ASSOCIATION MEMBERSHIP/OMISSION INSURANCE,1995 34.00 31119 PACIFICARE CALIFORNIA HEALTH INSURANCE FOR MARCH,1995 5,834.93 31120 PACIFIC BELL PHONES,CHILD CARE 190.81 31121 PETTY CASH REIMBURSE PETTY CASH,CHILD CARE 307.83 31122 PETTY CASH REIMBURSE GENERAL PETTY CASH,FINANCE 138-.27 31123 KATHY PIERSON INSTRUCTOR,GYMNASTICS/TINY TODDLERS 636.60 31124 PRUDENTIAL SERVICE BUREAU HEALTH NETWORK INSURANCE FOR MARCH,1995 673.77 31126 ADRIAN REYNOSA SCOREKEEPER,SLO-PITCH SOFTBALL 178.50 31127 ROLLINS HUDIG HALL PUBLIC OFFICIAL BOND 175.00 31128 SHERIFF GARY PENROD LAW ENFORCEMENT/CRIME PREVENTION OFFICER, MARCH,1995,OVERTIME/CELLULAR PHONE,OCT-DEC,94 76,061.36 A li CITY OF GRAND TERRACE 7 DATE: FEBRUARY 23, 1995 CHECK REGISTER NO:022395 ---------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------- OUTSTANDING CHECKS AS OF: FEBRUARY 23, 1995 CHECK NO. VENDOR DESCRIPTION AMOUNT 31144 YOSEMITE WATER BOTTLED WATER FOR CITY OWNED FACILITIES $ 81.60 TOTAL: $192,146.93 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THAT THE AFORE LISTED CHECKS FOR PAYMENT OF THE CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY. BERNARD SIMO FINANCE DIRECTOR PENDING CITY COUNCIL APPROVAL CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR COUNCIL MEETING - February 9, 1995 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on February 9, 1995 at 6:00 p.m. 04, PRESENT: Byron R. Matteson, Mayor Gene Carlstrom, Mayor Pro Tempore Herman Hilkey, Councilmember Jim Singley, Councilmember Dan Buchanan, Councilmember Thomas J. Schwab, City Manager Brenda Stanfill, City Clerk John Donlevy, Assistant City Manager Patrizia Materassi, Community Development Director Bernard Simon, Finance Director Lt. Greg Kyritsis, Sheriffs Department John Harper, City Attorney #ar ABSENT: Joe Kicak, City Engineer The meeting was opened with invocation by Pastor Roger Greenwalt, First Baptist Church of Grand Terrace, followed by the Pledge of Allegiance led by Councilmember Hilkey. Mayor Matteson convened City Council meeting at 6:00 P.M. Mayor Matteson reconvened City Council meeting at 6:25 P.M. ITEMS TO DELETE 9A. Closed Session Real Estate Negotiations (12587 Michigan Avenue and 22610 Raven Way) SPECIAL PRESENTATIONS Councilmember Buchanan read a Proclamation declaring the week of February 19 through 25, 1995 as Engineer's Week. couNcu.AGENGA1iE11� Council Minutes 02/09/95 Page 3 Mayor Pro Tem Carlstrom, reported that he attended the monthly SANBAG meeting in place of Councilmember Singley. He also reported on the election that was held for SCAG. Councilmember Buchanan, referred to a letter that council received from Richard Peters indicating that due to his relocation out of the area he was resigning from the Crime Prevention Committee, and thanked him for his service. He requested that staff prepare and send a letter. He also reported that he attended the Grand Terrace Area Chamber of Commerce Mixer that was held at the Mail Mart. He stated that Murietta Ferry, Principal of Terrace View Elementary School was at the mixer and had the opportunity to talk to Assistant City Manager Donlevy about coordination between the City and the Schools emergency plans. He thanked the Planning Department for their efforts in getting together the report on the Impacts of Federal Air Quality Regulations on Grand Terrace. Councilmember Sinelev, thanked Mayor Pro Tem Carlstrom for attending the SANBAG monthly meeting is his place. He reported that he received some correspondence from SCAG regarding a resolution that they passed supporting the Long Beach Naval Shipyard and other Southern California Military bases. He requested that it be placed on the next agenda. He also attended the Grand Or Terrace Area Chamber of Commerce mixer which was well attended. Councilmember Hilkey, reported that he received a San Bernardino Associated Government quarterly economic report which had some good things in it about the Inland Empire. , He also reported that OMrIITRANS offers three types of custom transportation Dial -a -ride Gold, Dial -a -Ride, and Access. Dial -a -Ride Gold is going to be discontinued, however, if anyone asks for Dial -a -ride Gold he has been assured that they are to refer the customer to one of the other two custom transportation services. He urged anyone who is not given this information to contact him, the Mayor or the City Manager. NEW BUSINESS 8a. Multi -Hazard Preparedness Plan Assistant City Manager Donlevy, reported that the Multi -Hazard Preparedness Plan is the result of seven months of work combined from City Staff, California Department of Forestry, San Bernardino County Sheriffs Department and the County EOC. He stated that the plan conforms with Statewide emergency management systems (SEMS) and addresses multiple disaster scenarios. He asked that Council review the plan for discussion at the February 23, 1995 Council meeting when a more detailed presentation will be made. He further stated that Council Minutes 02/09/95 Page 5 Plan. The State did make a timely submittal of a State Implementation Plan to the EPA. The Environmental Community went back to the EPA and recommended to negotiate. The EPA and the Environmental Community working together developed a stipulation which stated that the FIP would be promulgated no measures would be implemented for a two year period and in that time based on side agreements the EPA would be forced to make completeness findings and ultimately approve the State Implementation Plan in a much more rapid manner �Ar than normally. If the State Implementation Plan is approved the FIP never gets implemented at all. They felt that this was a win win situation. The State of California wants National Standards where there is a level playing field. This Air Basin has recognized for years that without Federal regulation of Federal sources they will never demonstrate attainment, because Federal Sources comprise a very significant share of the total emissions. The Environmental Community expressed great surprise when the Governor and Mayor Riordan of Los Angeles came forward after this stipulation was made public and criticized it saying that it didn't go far enough and the lay of implementation was inadequate, they wanted a complete wipe out of two years to move the promulgation back at least two years or perhaps wipe the slate clean and then a subsequent FIP would only occur as a result of failure to approve the new State Implementation Plan submitted in January. The question is given that there is wide spread acknowledgement that National Standards on sources that can only be regulated by the Federal Government are needed and that we want to maintain Local Regional control over sources that can be regulated by the State and Local Agencies. This is a very complex issue and we are unsure which way is the easiest way to make this happen. Councilmember Buchanan, questioned what impact it would have on the City of Grand Terrace to be in compliance with the implementation plan. Ty Schuiling, responded that emissions would have to be reduced in areas that we have no control of. Without Federally Regulated Sources we would have to reduce emissions by ninety percent which would be more costly. They feel the best way to achieve attainment would be that everyone gives some instead of some people getting by without giving anything. Councilmember Buchanan, questioned Mr. Schuiling what the City should do as a political body in terms of influencing the process at this time. Ty Schuiling, recommended that a wait and see attitude would be appropriate. 8c. Community Services Officer Position Mayor Matteson, recommended that the City maintain the CSO position. STAFF REPORT C R A ITEM ( ) COUNCIL ITEM (X) MEETING DATE: 2L23/95 AGENDA ITEM NO. SUBJECT ANNUAL FINANCIAL AUDIT REPORT FISCAL YEAR ENDING JUNE 30, 1994 FUNDING REQUIRED NO FUNDING REQUIRED XX In accordance with Municipal Code 2.12.030.B, staff is presenting the Financial Audit Report for the fiscal year ended June 30, 1994 for your review and acceptance, and as a matter of public record. The audited report was prepared by the accounting firm of Thomas, Bigbie & Smith, with whom the Agency contracts to perform a financial and compliance audit. The City has received the highest possible opinion on its financial report. The auditor has rendered an opinion that the general purpose financial statements, present fairly, in all material respects, the financial position of the City of Grand Terrace as of June 30, 1994 and the results of its operations for the year then ended in conformity with generally accepted accounting principles. This report will be submitted to the State Controller's Office as required by the Single Audit Act of 1984 and OMB Circular A-128. Staff Recommends that Council: ACCEPT THE AUDITED FINANCIAL STATEMENTS OF THE CITY OF GRAND TERRACE FOR THE FISCAL YEAR ENDED JUNE 30, 1994. THE FINANCIAL REPORT WILL BE AVAILABLE PRIOR TO THE FEBRUARY 23, 1995 MEETING. COUNCIL AGENDA 11Ey1 ,�1� CRA ITEM () COUNCIL ITEM (XX) MEETING DATE: February 23, 1995 SUBJECT: SOURCE REDUCTION AND RECYCLING ELEMENTS Recommendation: FUNDING REQUIRED NO FUNDING REQUIRED M _�, In August, 1994, the City Council approved and staff submitted the City's Source Reduction and Recycling Element, Household Hazardous Waste Element and the Non -Disposal Facility Element. Each was submitted to the California Integrated Waste Management Board for their review and approval. Staff has recently been notified that the Waste Management Board has approved each of the Elements on the first round of the review process. Attached is a copy of the correspondence received from the Board. In the coming months, Staff will begin a full implementaiton of each element which may require further reviews and approvals by the City Council regarding key policy issues relevant to solid waste management. None by this action. THAT THE CITY COUNCIL RECEIVE AND FILE THIS REPORT. �- W- Letter from the California Integrated Waste Management Board- February 3, 1995. CITY OF GRAND TERRACE CITY COUNCIL AGENDA REPORI0VWj`ACj8DA Mr. Donlevy February 3, 1995 Page 2 in the City's waste stream or diversion programs, as required by California Code of Regulations section 18771. In closing, we would like to congratulate you on the approval of the City of Grand Terrace's documents. We look forward to working with you as the'City implements its programs. Should you have any questions about these written findings, please contact Tabetha Willmon at (916) 255-2659. Sincerely, Judith J. Friedman, Acting Deputy Director Diversion, Planning, and Local Assistance Division Attachments: A: Resolution 95-21 B: Resolution 95-22 C: Resolution 95-23 D: Board Agenda Item Approval of the SRRE Approval of the HHWE Approval of the NDFE Local Assistance and Planning Committee Agenda Item # January 11, 1995 Page 2 Normally Disposed. Hazardous waste is not "normally disposed". Staff subtracted 118 tons of commercial hazardous waste from disposal and generation. Restricted Materials. No documentation of diversion claims for 37 tons of restricted waste types has been received. Therefore 37 tons were subtracted from diversion and generation. The SWGS, as corrected, meets the SWGS criteria. 040rea of Concern: The composting contingency plan states one of the contingency plans as the diversion of compost for use as Alternative Daily Cover (ADC). Green (yard) waste diverted for use as ADC may be counted towards reaching the 25$ diversion goal in 1995. However, because the Board's policy expires on December 31, 1997, this material may not be counted as diversion in 2000. Green waste diverted for use as ADC can only count for up to 7* diversion through 1997. The actual amount the City can claim will be determined as a percent of the actual tons generated in 1995. Compost used as ADC may not be claimed as diverted in 2000. GRAND TERRACE Base -Year 1995 2000 Dis. Div. Gen. Dis. Div. Gen. Dis. Div. Gen. Original Claim 9,960 2,850 12,810 8,532 5,451 13,983 6,674 8,492 15,166 Changes to claimed tonnages: Restricted materials: Inert solids 0 0 0 0 0 0 0 0 0 Scrap metals 0 (-37) (-37) 0 (-37) (-37) 0 (-37) (-37) Agricultural waste 0 0 0 0 0 0 0 0 0 White goods 0 0 0 0 0 0 0 0 0 Subtotal 0 (-37) (-37) 0 (-37) (-37) 0 (-37) (-37) Hazardous Waste (-118) (-118) (-118) (-118) (-118) (-118) Corrected Totals 9,8421 2,813 12,655 8,414 5,414 13,828 6,556 8,455 15,011 iiierii�n raies .22:3°d Ormected.<tiiv or :: ates 212% Local Assistance and Planning Committee Agenda Item # January 11, 1995 Page 4 ATTACHMENTS: 1: Resolution # 95-21 Approval for the SRRE for the City of Grand Terrace 2: Resolution # 95-22 Approval for the HHWE for the City of Grand Terrace 3: Resolution # 95-23 Approval for the NDFE for the City of Grand Terrace Prepared by: Tabetha Willmon Phone: 255-2659 4brepared by: Barbara Baker Phone: 255-2655 O . Reviewed by: John Sitts ,� Phone: 255-2422 Reviewed by: Reviewed by: Reviewed by: Judith J. Friedman Phone: 255-2302 Legal Review: Date/time: F� U T W / O L A a \ O 1 a \ s r r e\ a g - g r t e r d o c CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD RESOLUTION # 95-22 FOR CONSIDERATION OF APPROVAL OF THE HOUSEHOLD HAZARDOUS WASTE ELEMENT FOR THE CITY OF GRAND TERRACE WHEREAS, Public Resources Code (PRC) Sections 40900 et seq. describe the requirements to be met by cities and counties when developing and implementing integrated waste management plans; and 'SEREAS, PRC Section 41500 requires that each city draft and locally dopt a Household Hazardous Waste Element (HHWE) which identifies a program for the safe collection, recycling, treatment, and disposal of household hazardous waste for the city; and WHEREAS, California Code of Regulations (CCR) Title 14, Section 18767 requires that each jurisdiction ensure that the California Environmental Quality Act has been complied with prior to adopting a HHWE; and WHEREAS, The City of Grand Terrace drafted and adopted their final HHWE in accordance with statute and regulations; and WHEREAS, The City of Grand Terrace submitted their final HHWE to the Board for approval which was deemed complete on September 30, 1994, and the Board has 120 days to review and approve or disapprove of the Plement; and WHEREAS, based on review of the HHWE, Board staff found that all of the foregoing requirements have been satisfied and that the HHWE substantially complies with PRC 41500, et seq., and recommends its approval; NOW, THEREFORE, BE IT RESOLVED that the Board hereby approve the Household Hazardous Waste Element for the City of Grand Terrace. CERTIFICATION The undersigned Executive Director of the California Integrated Waste Management Board does hereby certify that the foregoing is a full, true and correct copy of a resolution duly and regularly adopted at a meeting of the California Integrated Waste Management Board held on January 25, 1995. Dated: FJAN 2 5 19n5 Ralph Chandler Execut e Director RESOLUTION NO. 95- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, SUPPORTING THE CONTINUED OPERATIONS OF THE LONG BEACH NAVAL SHIPYARD AND OTHER SOUTHERN CALIFORNIA MILITARY FACILITIES WHEREAS, the State of California has endured billions of dollars of losses (a► through a disproportionate share of Department of Defense closures as mandated by the Federally appointed Base Closures and Realignment Commissions in 1988, 1991, and 1993; and WHEREAS, it has been documented that the State of California has suffered more than its share of economic devastation during the current worldwide recession, and will be the last of the States to show signs of a positive recovery; and WHEREAS, the State of California has sustained both human and natural disasters in recent years from earthquakes in San Francisco and Los Angeles areas, fires in Northern and Southern California, and from the civil unrest in the greater Los Angeles area; and WHEREAS, the State of California through its world pre-eminence in the technologies of earth and space travel, military defense systems and interglobal communications has been the free world's greatest guarantor of peace through strength of leadership; and WHEREAS, the Southern California region has suffered significant job losses due to federally mandated base closures in 1991-1993; and WHEREAS, 970 private sector businesses will be affected by closure of Long Beach Naval Shipyard; and WHEREAS, the closure of Long Beach Naval Shipyard will result in $757 million annually in regional economic losses; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Grand Terrace, supports the continued operations of the Long Beach Naval Shipyard and all other military facilities in the Southern California region and will transmit this resolution to the President of the United States and the members of the State of California Congressional delegation in Washington, D.C. ADOPTED this 23rd day of February, 1995. COUNCIL aWoaITEM #3 G RECEIVED HISTORICAL & CULTURAL ACTIVITIES COMMITTEE r- r ,1 s Minutes for November 1994 Meeting r � , a ' 1-95 - �JTY CLERK'S DEPT. The meeting was called to order at 7.00 P.M. by Chairman Vi Gratson. The secretary was absent; minutes were taken by Colleen Edmundson. Those present were Vi, Ann Petta, Judy McBride, John Donlevy, Pauline Gcant, Irene Mason and Colleen Edmundson. The Secretary's minutes for October were read and amended - the minutes 4Ar had September 1994 at the top and should have been October 1994. Mary Ann Ellott was not an alternate, Tracy Martinez and Manuel Ortiz were judges and Dan Buchanan's name was misspelled. Pauline made a motion to accept the minutes with amendments and Irene seconded them.. The Treasurer's report printout was read. Ending balance is $1,179.69. John will work with Vi for a more detailed report and each member will receive one each month. OLD BUgNM Everyone was very satisfied with the fair. Vi delivered afghan to winner Pat Dodson who was very happy to receive it and Julie Torres was there to receive the other one. Vi wanted list of all. winners to do a write up for Grand Terrace News Letter before the 15th of November. There were 32 participants at the fair. John thought the flyer was • very nice and that we should keep same format for future fairs. There was a discussion on many , things we can do ahead of time for the fair next year. Send out forms in June and again in September Sewer Bills. Judy had suggestions for the food judging - 4 tables with smaller portions to serve each judge, plus cutting cakes and pies ahead of time. We made $201.00 this year - with deductions of $40.00 for Lions and $60.00 for Hannah with a total profit of $101.85. The Fair will be November 4, 1995 next year. NEW BUSINESS The Birthday Party for Grand Terrace will be Thursday, December 15 at 5:00 P.M., which will be pot luck and the main dish will be Lasagna. Vi will check on cake, and supplies we will need for party. The meeting adjourned at 8:05 P.M. with a motion from Judy with a second by Ann. The next meeting will be December 5, 1994 at 7:00 P.M.. COUNCIL AGENDA ITEM G CITY OF GRAND TERRACE CRIME PREVENTION COMMITTEE RECEIVED Regular Meeting MINUTES F E B 16 1995 January 9,1995 CITY CLERK'S DEPT. The Grand Terrace Crime Prevention Committee met at it's regular monthly meeting at the new meeting Place, the Senior Center, and special time. Meeting was called to order at 5:08 PM. tmg MEMBERS PRESENT were JoAnn Johnson, Bitsy Miller, Dottie Rabo P Harold Lord and Dick Rollins. rn, tu! Spisak, Mike Fasenmyer, MEMBERS ABSENT was Richard Peters, who was excused due to illness. Richard indicated by phone that he would have to resign the committee due to an impending move. He indicated he would sub written resignation. mtt a CITY STAFF Sharon Korgan, Community Services Officer GUESTS PRESENT, Jim Cook, prospective new member. He was urged to submit his application Acting Secretary was instructed to accept the application and prepare an Action Item for he City Coaund the soon as the application is received. ty ncil as AGENDA was approved with the addition under Unfinished Business of "Look at the contract for la enforcement." Motion by Phil Spisak and second by Dottie Raborn. w 4W MINUTES of December 12th were approved with no correction s. BUDGET report was not available at this time. However, there was much discussion regarding the Ci 's Budget for Law Enforcement. Many questions arose and hopefully can be answered by the date f our next meeting: *What are the responsibilities of the Crime Prevention Committee in recommendations regarding Enforcement? g g Law *We need to see the Finance Report. *Exactly what do we get for the money? *Do we really need a Detective? Or could the money be better spent otherwise? *We need a Weekly Crime Report. This need should be included in the Contract. *What is the disparity between the LSO's actual salary and the budget figure? *Do we have Radar units? (not the trailer) As a result of the discussion and questions, Harold Lord and Dick Rollins were appointed to 1 Secure Financial report from the CSO's office 2) Discuss items and prepare questions with/for Tom Schwab and 3 Ask Tom Schwab to attend our next meeting prepared to answer our questions Several other questions and concerns regarding the Law Enforcement and new CSO: *The new CSO will come in with no background of the history of the Crime Prevention Committee and city budget. We should do all we can to make the transition easier. the *What kind of "request for proposal" was presented to the city of Colton by Grand Terrace when we considered the possibility of the Colton Police Department providing our Law Enforcement? *Where is the Colton responding proposal for providing these services? *We would like to see both of these documents. COUNCIL AGENDA ffEM # 5A 2 CA COMMITTEE REQUEST FOR CITY COUNCIL ACTION COUNCIL MEETING DATE: FEB. 23,1995 DATE9/14/95 PROBLEM: THE CRIME PREVENTION COMMITTEE HAS TWO VACANCIES FOR ALTERNATE MEMBERS. ALTERNATIVES: *,W CONTINUE WITH VACANCIES UNTIL OTHER CANDIDATES APPLY. SOLUTION(S): ACCEPT THE APPLICATION OF ED O'NEAL AS AN ALTERNATE COMMITTEE MEMBER. PROPOSED ACTION TO BE TAKEN BY COUNCIL AND/OR STAFF: CITY COUNCIL TO ACCEPT THE APPLICATION OF ED O'NEAL AS AN ALTERNATE MEMBER OF THE CRIME PREVENTION COMMITTEE AND MAYOR, BYRON MATTESON TO PREPARE A LETTER TO MR. O'NEAL REGARDING THIS ACTION. couNca aGaroA n3A a�SA 2 b CRA ITEM ( , COUNCIL ITEM MEETING DATE: January 12, 1995 SUBJECT: COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ALLOCATION 4 Recommendation: FUNDING REQUIRED NO FUNDING REQUIRED _ SUMMARY Under the guidelines for the CDBG Program, the City Council is required to hold a public hearing and develop a prioritization list of funding for project proposals submitted for the City. Thirteen proposals have been submitted to the County Department of Economic and Community Development. Under this item, the Council must hold a public hearing to receive input on the proposed programs, then develop a listing of those projects the Council considers priorities for funding. The listing is then submitted to the County for approval by the Board of Supervisors. DISCUSSION 4r A total of twenty two project proposals have been submitted to the County for possible funding from the City's CDBG allocation of $38,000. In total, the requests for funding assistance amounts to $69,593. The proposals include the following: 1. Steelworkers Oldtimers Foundation ($5,000): Continuation of Minor Home Repair Services for low income seniors - Steelworkers. 2. Commission on the Status of Women($5,035): Continuation of Female Head of Household Counseling program - Status of Women. 3. Arrowhead United Way, Lrc, ($1,000): Continuation of Information and Referral Service Program - Arrowhead United Way. 4. Project Starting Point ($1,834): Homeless support services -Project Starting Point. S. Teddy Bear Tymes Child Care Center ($300): Playground expansion and equipment. 6. Developing Aging Solutions with Heart. Inc. ($6,000): Additional funding to rehabilitate building to increase adult day care services - DASH. 7. CCR/San Bernardino County Museums ($2,887): Historic Preservation - Agua Massa Cemetery- 8. Gents Organization ($3,000): At -risk youth services - Gents Organization. 9. Safe Haven Refuge ($500): Transitional housing program for victims of domestic violence or sexual assault - Safe Haven. 10. Greater San Bernardino Area Special Olympics ($770): Handicapped youth recreation program - Special Olympics. 11. City of Grand Terrace ($2,500): Installation of water heater -Grand Terrace. 12. Gang Reduction Intervention Program (GRIP) ($1,500): Youth Mentoring Program 13. Community Services D g!.-trnent ($3,657): Purchase of 4 vans to expand Meals on Wheels and provide senior transportation services -CSD. 14. Fontana Native American Indian Center ($903): Outreach and education programs CITY OF GRAND TERRACE CITY COUNCIL AGENDA REWUNOL AGMA ffEm # (PA wourb .of Apuperuinuru Toun#g of §§un Rernnrbinu February 3, 1995 r Mr. Thomas J. Schwab, City Manager City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92324 BARBARA CRAM RIORDAN SUPERVISOR THIRD DISTRICT RE: 1995 9 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ALLOCATION Dear The County of San Bernardino will soon begin its 21st year of implementing the successful CDBG program. As a city participating with the County in this program, you have been allocated a portion of the County's 1995-96 CDBG award for funding eligible projects benefiting your City. Your portion was based on HUD's CDBG distribution formula and 1990 Census demographics on poverty and overcrowded housing, and HUD supplied 1992 population estimates. The resulting 1995-96 CDBG allocation for the City of Grand Terrace is $38,000. Our Department of Economic and Community Development (ECD), has prepared the enclosed list of eligible CDBG project proposals identifying a benefit to your City. The proposals result from the project solicitation efforts conducted during this past November and December. Use this list and the application copy for each project proposal to assist in your efforts to prioritize projects for CDBG funding. Procedures for notifying ECD about your CDBG funding recommendations also are enclosed. The 15% funding limit for public service activities continues to apply to the 1995-96 program year. Accordingly, the maximum CDBG funding total that the city may allocate to it's priority public service projects is $5,700. Further, to address HUD requirements, public service projects must be adequately funded to provide a new or quantifiable increase in the level of service. This becomes a problem when project applicants request funding support from multiple cities but receive funding from only one or two cities. To minimize instances of inadequate funding, I ask that you coordinate your review and decision making process with the other cities. The minimum funding levels necessary for provision of proposed multi -city services are identified in the "Comments" section of the proposal list. San Bernardino County Government Center • 385 North Arrowhead Avenue • San Bernardino, CA 92415-0110 • (714) 387-4855 • (714) 825-4050 q LJ San Bernardino County Department of Economic and Community Development COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM 1995-96 CDBG PLAN For the 1995-96 CDBG program, new HUD regulations have changed the project prioritization process for grantees. These attachments have been prepared under these new rules to assist you in your efforts to prioritize project proposals for CDBG funding. All proposals eligible for CDBG funding are listed on the enclosure titled "Eligible Project Proposals." A copy of each eligible project proposal application is included for your use. Also, the attached "City Needs Identification" list summarizes the needs presented at the community forum(s) held in your city. Proposals not eligible for CDBG funding, if any, are found on the enclosure titled "Ineligible Project Proposals." This latter listing is provided as information only. Under the Citizens Participation Plan approved for the County's CDBG program, cities must review the eligible project proposals for funding consideration at an advertised public hearing. In order to meet HUD's CDBG application submittal due date, your hearing should be held no later than February 28, 1995. After that date, we may be unable to include your City Council recommendation as part of the County's list of projects approved for funding by the CDBG application. Your City Council action must include the recommended CDBG funding amount for each selected proposal. The total city recommended CDBG funding amount for the selected project proposals cannot exceed your total allocation unless the City Council has reprogrammed prior year CDBG funds as part of the advertised public hearing. The attached "Cooperating City Recommended Project List", needs to be completed and returned to ECD immediately following your City Council Hearing. To avoid funding errors, each recommended project must be identified on the form, according to the log number, proposal description and the funding amount approved by the City. For your convenience, the form also provides a space to calculate the difference between the recommended public service activities total and the 15% public service limit. A copy of the City Council action must be sent to ECD at your earliest convenience. All City CDBG funding recommendations received by March 3, 1995, will be presented to the Board of Supervisors for funding authorization under the 1995-96 CDBG application. The public hearing for this presentation is tentatively scheduled for April 4, 1995. 1 of 2 29 San Bernardino County Department of Economic and Community Development COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM 1995-96 CDBG PLAN City: Hearing Date: Log City Amount No• - Project Description Allocation Requested Allocation Total Please compute the total funding for Public Service Activities $ 15% Public Service Limit _ Over Limit Under Limit CONPLAN/95CITYAL.TXT City of Grand Terrace -- ELIGIBLE PROJECT PROPOSALS LOG NUMBER: 21180 CDBG ALLOCATION REQUESTED: $ 20,000 PROPONENT: Teddy Bear Tymes Child Care Center Inc Ms. Linda Drew, Executive Director, (909) 387-0552 DESCRIPTION: Playground expansion and equipment - Teddy Bear Tymes Child Care facility COMMENTS: Income qualifying public service facility. Would require 51t low/mod clientele. Davis Bacon rate requirements may increase cost. LOG NUMBER: 21184 CDBG ALLOCATION REQUESTED: $ 100,000 PROPONENT: Developing Aging Solutions with Heart, Inc. Ms. Larraine Townend, Executive Director, (909) 798-1667 DESCRIPTION: Additional funding to rehabilitate building to increase adult day care serviies - DASH COMMENTS: $5,000 allocated by Redlands in 94-95. Requesting funding from the east valley area. It might cost more to renovate than to build new. LOG NUMBER: 21210 CDBG ALLOCATION REQUESTED: $ 66,000 PROPONENT: CCR/San Bernardino County Museums Ms. Andrea Urbas, Curator of History, (909) 798-8570 DESCRIPTION: Historic Preservation - Agua Mansa Cemetery COMMENTS: Funds requested from Colton 55,775; Rialto $2,888; Grand Terrace $2,887, and Sth Dist. $54,450. fhmoG NUMBER: '21361 CDBG ALLOCATION REQUESTED: $ 25,000 PROPONENT: Gents Organization Mr. Edward L. Martinez, Youth Activities Director, (909) 824-5516 DESCRIPTION: At -risk youth services - Gents Organization COMMENTS: Public Service. Funds requested Colton $5,000; Grand Terrace $3,000; Redlands $3,000; Rialto $3,000; 5th District $11,000. LOG NUMBER: 21370 CDBG ALLOCATION REQUESTED: $ 10,000 PROPONENT: Safe Haven Refuge Ms. Deanna Mosell, Director, (619) 247-5699 DESCRIPTION: Transitional housing program for victims of domestic violence or sexual assault - Safe Haven COMMENTS: Public Service. Funds requested from Adelanto $500; Apple Valley $2,000; Grand Terrace, Highland, Redlands, Rialto and Victorville $500 each; 1st District $5,000. Page 2 City of Grand Terrace -- ELIGIBLE PROJECT PROPOSALS 02/09/95 r r COUNTY OF SAN BERNARDINO DEPARTMENT OF ECONOMIC AND COMMUNITY DEVELOPMENT ELIGIBLE PROJECTS SUPPLEMENTAL LIST 1995.1996 CDBG PLAN PROPOSED BY M & O CONTACT, TITLE COMIT FUNDS: SUPE- TELEPHONE REQD REQUESTED, RVIS- Log PRIMARY BENEFIT AREA ACTIVITY ELIOIBILITY / ESTD COST, ORIAL No. PROJECT DESCRIPTION BENEFIT ELIGIBILITY ATCHD OA CDBO DIST. COMMENTS 21144 BENEFIT AREAS: Multi -District; Big Bear Lake, Chino Hills, Colton, Grand Terrace, Highland, Loma Linda, Montclair, Needles, Redlands, Rialto, Twentynine Palms, Yucca Valley, Yucaipa, 1 st Dist., 2nd Dist, 3rd Dist, 4th Dist., 5th Dist Continuation of education and outreach program - Fontana Native American 21224 BENEFIT AREAS: Multi -District; Adelanto, Apple Valley, Barstow, Big Bear Lake, Chino Hills, Colton, Grand Terrace, Highland, Loma Linda, Montclair, Needles, Redlands, Rialto, Twentynine Palms, Victorville, Yucaipa, Yucca Valley, 1st Dist, 2nd Dist, 3rd Dist., 4th Dist., 5th Dist. Cultural resource survey - County Museum 21246 BENEFIT AREAS: Multi -District, Adelanto, Big Bear Lake, Grand Terrace, Highland, Loma Linda, Redlands, Rialto, Victorville, Yucaipa, Yucca Valley, 1st Dist, 3rd. Dist Fund position for Coordinator of voluntteets for substance abuse services - San Bernardino Valley College Fontana Native American Indian Center, Inc. Carol Ray, Executive Director P.O. Box 1258 Fontana, CA 92334 (714)822-8302 CCR/San Bernardino County Museums Andrea Urbas, Curator of History 2024 Orange Tree Lane Redlands, CA 92374 (909)798-8570 San Bernardino Valley College/Human Services Joan Hatter, Department Head 701 South Mourn Vernon Avenue San Bernardino, CA 92410 (909) 888-6511 1 of 4 17,170 6 Public Service. Funding requested 49,169 from First District - $1,807.39; Second 35% District $903.69; Third District - $1,807.38; Fourth District - $903.69; Fifth District - S903.69; Big Bear Lake - S903.69; Chino Hills - S903.69; Colton - $903.69; Grand Terrace - $903.69; Highland $903.69; Loma Linda - $903.69; Montclair - $903.69; Needles - $903.69; Redlands - $903.69; Rialto - S903.69; Twentynine Palma - S903.69; Yucaipa - $903.69; Town of Yucca Valley - $903.69 181,600 6 Administrative Activity. Funding 181,600 requested Bum First District - S60,800; 100% Second District - S12,160; Third District - S24,320; Fourth District - $12,160; Fifth District - S 12,160; Adelanto - S4,000; Town of Apple Valley - S4,000; Barstow - S4,000; Big Bear Lake - $4,000; Chino Hills - $4,000; Colton - S4,000; Grand Terrace - $4,000; Highland - $4,000; Loma Linda - $4,000; Montclair - S4,000; Needles - $4,000; Redlands - S4,000; Rialto - S4,000; Twentynine Pahns - S4,000; Victorville - S4,000; Yucaipa - $4,000; Town of Yucca Valley - S4,000 10,000 6 Public Service. Funding requested 1 10,000 fom First District - $1,500; Second 100% District - $500; Third District - $2,000; Adelanto - $1,000; Big Bear Lake - $1,000; Grand Terrace - $500; Highland - $500; Loma Linda - $250; Redlands - $250; Rialto - $250; Victorville - $250; Yucaipa - $250; Town of Yucca Valley - $250. r COUNTY OF SAN BERNARDINO DEPARTMENT OF ECONOMIC AND COMMUNITY DEVELOPMENT ELIGIBLE PROJECTS SUPPLEMENTAL LIST 1995 - 1996 CDBG PLAN PROPOSED BY M & O CONTACT, TITLE COMIT FUNDS: SUPE- TELEPHONE REQ`D REQUESTED, RVIS- Log PRIMARY BENEFIT AREA ACTIVITY ELIGIBILITY / EST'D COST, ORIAL No. PROJECT DESCRIPTION BENEFIT ELIGIBILITY ATCHD %CDBG DIST. COMMENTS 21001 BENEFIT AREAS: District- Wide; Barstow, Highland, Redlands, Rialto, Victorville, Yucaipa, 1st Dist, 2nd Dist., 3rd Dist., 4th Dist., 5th Dist Continuation of San Bernardino Child Advocacy Servicm Program 21375 BENEFIT AREAS: District -Wide; Colton, Grand Terrace, Highland, Loma Linda, Montclair, Redladds, Rialto, Yucaipa, 2nd Dist., 3rd Dist, 4th Dist, 5th Dist Expansion of handicapped recreation program - Special Olympics 21179 BENEFIT AREAS: District -Wide; Adelanto, Apple Valley, Colton, Orand Terrace, Highland, Loma Linda, Redlands, Rialto, Victorville, Yucaipa, 2nd Dist. Continuation of children day care service - Teddy Bear Tymes 21068 BENEFIT AREAS: County -wide; Adelanto, Apple Valley, Barstow, Big Bear Lake, Chino Hills, Colton, Grand Terrace, Highland, Loma Linda, Montclair, Needles, Redlands, Rialto, Twentynine Palms, Victorville, Yucaipa, Yucca Valley Underground tank removal for demolition of abandoned gas stations - County ECD San Bernardino Child Advocacy Program, Inc. Audella Cook, Executive Director P.O. Box 30930 San Bernardino, CA 92413-0930 (909) 387-7567 Greater San Bernardino Area Special Olympics Patti Davis, Area Director 547 North Sierra Way San Bernardino, CA 92410 (909)384-5218 Teddy Bear Tymes Child Care Center, Inc. Linda Drew, Executive Director 780 East Gilbert St, Bldg, 8 San Bernardino, CA 92415-0935 (909) 387-0552 San Bernardino County Dept of Environmental Health Services James E. Wells III, Supervisor 395 North Arrowhead Avenue San Bernardino, CA 92415-0160 (909) 387-6515 3 of 4 105,000 6 Public Service. Funding requested 282,331 from First District - M 5,000; Second 376/4 District - $10,000; Third District - S 10,000; Fourth District - S 15,000; Fifth District - $25,000; Barstow - $5,000; Highland - $5,000; Redlands - $5,000; Rialto - $5,000; Victorville - $5,000; Yucaipa - $5,000 5,000 6 Public Service. Funding requested 67,404 from Second District - $385; Third 7% District - $770; Fourth District - $385; Fifth District - $385; Colton - S385; Grand Terrace - $385; Highland - $385; Loma Linda - S385; Montclair - 5380; Redlands - S385; Rialto - $385; Yucaipa - $385 7,000 6 Public Service. Funding requested 258,000 from Second District - $600; Adelanto - 3% $800; Town of Apple Valley - $200; Colton - $400; Grand Terrace - S300, Highland - $2,200; Loma Linda - $200; Redlands - S700; Rialto - $HOO; Victorville - S600; Yucaipa - S200 200,000 6 Eligible if carried out along with demolition 200,000 and clearance of abandoned gas stations and 100% removal of contamination. $5,882 requested from each of the 17 cooperating cities and $20,000 from each of the 5 supervi�orial districts 7 CRA ITEM () COUNCIL ITEM (XX) MEETING DATE: February 23, 1995 SUBJECT: MULTI -HAZARD PREPAREDNESS PLAN Recommendation: FUNDING REQUIRED NO FUNDING REQUIRED XX SUMMARY Under Senate Bill 1941, the State of California enabled legislation requiring all cities to develop a comprehensive plan for multi -agency cooperation in the event of a natural disaster or man-made emergency. This has required the development of a new Multi -Hazard Plan for the City of Grand Terrace which is presented for adoption. BACKGROUND The Multi -Hazard Preparedness Plan is a document designed to establisa a foundation for a city's response to a variety of common disasters. Under the State regulations, agencies are required to plan for the following types of emergencies: 1. Major Earthquake 2. Hazardous Materials Incident 3. Imminent/Actual Flooding 4. Imininent/Actual Dam Failure 5. Major Fire/Wildfire 6. Nuclear Incident 7. Transportation Incident 8. National Security Emergency The basis for the planned responses are two standard planning concepts; the Standardized Emergency Management System (SEMS) and the Incident Command System (ICS). SEMS is a concept which was driven by public agency failures in major disasters, primarily the Oakland Hills Fire. SEMS emphasizes multi -agency cooperation and response, mutual aid, compatibility of public safety operations and a uniformity in the development of response plans. The Plan presented to the City Council is based on a number of definitions and terminology (which may differ from our own organizational classifications) which is similar to those plans being developed throughout the State. The ICS is a classic military and emergency management organizational model. It emphasizes a structured response organization which consists of Command Management overseeing four sections consisting of: • Operations Coordination • Planning/Intelligence • Logistics • Finance/Administration CITY OF GRAND TERRACE CITY COUNCIL AGENDA REPOICOUNCILAGIEWA nrEM # �]/� MULTI -HAZARD PREPAREDNESS PLAN CITY COUNCIL: FEBRUARY 23,1995 PAGE 3 Because Grand Terrace is a small organization, training and public education will become a crucial element in designing our emergency response. This will include the participation and inclusion of stA elected and appointed officials, volunteers, the local business community and contractors. The main goal will to initiate the development of a coordinated response capability which will minimize confusion and maximize the CiVs effectiveness in controlling public safety. Conclusion: The adoption of the Multi -hazard Preparedness Plan is a beginning rather than the completion of our emergency response effort. In the coming months, staff will present to the City Council additional reports and policy matters ,W for consideration. IM FISCAL UWPACT None by this action. STAFF RECOMMENDATION THAT THE CITY COUNCIL APPROVE A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA ADOPTING A MULTI -HAZARD PREPAREDNESS PLAN. ATTACHMENT 1. Resolution 2. Multi -Hazard Preparedness Plan CITY OF GRAND TERRACE CITY COUNCIL AGENDA REPORT I, BRENDA STANFILL, City Clerk of the City of Grand Terrace, hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 23rd of February, 1995 by the following vote: AYES: NOES: ABSENT: ABSTAIN: CITY CLERK APPROVED AS TO FORM John Harper, City Attorney DATE: February 17, 1995 CRA ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: February 23, 1995 SUBJECT: TRANSITION PLAN FOR ENGINEERING, BUILDING AND SAFETY, AND PUBLIC WORKS SERVICES FUNDING REQUIRED NO FUNDING REQUIRED XX The purpose of this staff report is to inform the City Council that on February 3, Joe Kicak informed me that he had accepted a permanent position as the Public Works Director and City Engineer for the City of Temecula. He plans to close his engineering firm, Kicak and Associates, which currently provides the City's engineering, building and safety, and public works services. Joe has been on temporary assignment in Temecula while they were in the process of recruiting for a new Public Works Director. Although Joe never applied or interviewed for the position, the City of Temecula, after working with Joe for three months, was convinced that no other candidate had near the professional qualifications, communication skills, or general abilities to work directly and cooperatively with staff, council members, or the public. I congratulate Joe on his new position with the City of Temecula. The City of Temecula has made a tremendous gain. Joe has been on the scene in the Grand Terrace area for many years, working even before the City was incorporated. Among the projects he participated in was the original sewer project that was developed in the 70's. Having been a City Engineer and Public Works Director by contract since incorporation, this change creates a tremendous challenge to replace the very unique services that were provided by his firm. Staff is developing a proposal to present to Council to bring part of the operation in-house by hiring Virgil Barham to fill the newly -created Director of Building, Safety, and Public Works position. In addition, we would hire Joe Kicak as a part-time City Engineer to work as needed to provide those services that require a professional City Engineer. Kicak and Associates will officially cease to exist as a corporation effective February 27, and due to the short amount of time involved, we have put this item on the agenda for Council consideration. COUNgL AGENDA ITEM # BA DATE: February 21, 1995 CRA ITEM ( ) COUNCIL ITEM ( ) MEETING DATE: Feb. 23, 1995 SUBJECT: ESTABLISH A BUILDING/PUBLIC WORKS AND HOUSING DIVISION FUNDING REQUIRED NO FUNDING REQUIRED X As mentioned in my Staff Report on February 16, Joe Kicak notified the City that he will no longer be able to provide engineering services for the City, as he is taking a position with the City of Temecula. Therefore, he will be dissolving Kicak And Associates and terminating his contract with the City of Grand Terrace effective February 27. Kicak And Associates have provided our engineering, public works and building inspection services since 1979. Virgil Barham, an employee of Kicak And Associates, has provided a major part of this work, as well as working closely with staff on our Housing Rehabilitation Program. At this time staff is proposing to bring these services in-house and create a Building and Housing Division. Staff is proposing that we hire Virgil Barham to fill a newly -created position of Director of Building/Safety and Public Works (Job Description attached). Staff is also proposing to hire Joe Kicak as a part-time City Engineer to work on an as -needed basis to provide the services that will be required of a professional -City Engineer. Staff is proposing that the Building and Housing Division have, in addition to the Director, a staff consisting of a Housing Specialist and Clerk -Typist. At this time we are also proposing to reclassify the Housing Rehabilitation Coordinator to Housing Specialist and move Margie Ayars into the Building and Housing Division. Margie has been performing this job since 1991 without a reclassification. During this time she has created the program, implemented the forms and documents used and coordinates the Housing Program, which includes the new Purchase/Rehab Program. This position now does minimal work for the City Manager and this COUNCq.AGENDAREAA# 8A STAFF REPORT -- Establish a Building/Public Works and Housing Division Page Three Proposed Budget Gen. Fund tO her Personnel Costs City Engineer $ 33,734 Dir. of Bldg./Safety 681787 Clerk Typist 28,208 $ 130,729 Maint. and Operation 7.300 Total Annual Outlay $138,029 Source of Funding CRA Low Mod $ 82,817 Sewer 10,000 Landscape District 1.900 General Fund 43,312 $ 94,717 Total All Funds $13s C Savings $ 28,871 Gen. Fund Savings $ 71,688 Based on our proposed annual budget for an in-house Building and Housing Division, the annualized savings to the City is approximately $28,800 per year. However, a larger portion of this division can be funded through CRA low -mod housing, and this division spends more than a majority of its time dealing with low -mod housing and, particularly, purchase rehab. Attached is a proposed annual budget sheet. You will note that we have budgeted start-up costs of approximately $35,000, and 60% of this can be charged to rehab. This capital expenditure is required to purchase existing equipment from Kicak And Associates, as well as a vehicle for building inspections and housing related program. it is unfortunate that the City can no longer utilize the excellent services provided by Kicak And Associates. However, the City must address the current challenge to maintain the high level of service formerly provided. The foregoing proposal is staffs recommendation to continue to provide a high-level of building, safety, public works and housing programs. CITY OIL GRAND TERRACE JOB DESCRIPTION Title: Director of Building/Safety and Public Works Date: February, 1995 Job Summary 4W Under the general direction of the City Manager directs and supervises the City's Public Works and Building Division, which includes the co -administration of the City's Housing Rehabilitation Program; is responsible for interpreting and implementing applicable codes and regulations, strategic planning, budgeting and developing policy for the Building Division. Typical Duties Plans, directs and coordinates the work and programs of the Public Works and Building Division; directs support personnel; assists in the development of programs and policy; coordinates building inspection and safety activities with other City departments, contractors and developers; acts as negotiator as necessary. Prepares the budget for the Building Division; assists in budget implementation; participates in the forecast of additional funds needed for staff, equipment, materials and supplies. Responsible for overseeing and coordinating the management and administrative functions of plan review, building inspections, code enforcement and customer service for the Public Works and Building Division. Responsible for compliance of all aspects of building, zoning and municipal codes and regulations governing new and existing construction which includes the City's Housing Rehabilitation Program. Participates in professional and public meetings as required; participates in presentations to the City Council; prepares ordinances and ordinance amendments related to building activities. Performs related duties as assigned. Essential oualifications Knowledge of building, mechanical, plumbing and electrical codes. Knowledge of fire, life -safety and zoning codes; thorough knowledge of storm drain, street, sewer and traffic signals. CITY OF GRAND TERRACE JOB DESCRIPTION Title: Housing Specialist Date: February, 1995 Job Summary Under the supervision of the Director of Building/Safety and Public Works, coordinates the City's Low -Interest Housing Rehabilitation Loan and Purchase/ Rehab Programs. Oversees bid negotiations and contract awards relating to these programs which includes coordi- nating loan documentation and processing related to these programs. Typical Duties Coordination of the City's Low -Interest Housing Rehabilitation Loan and Purchase/Rehab Programs, which includes providing information to citizens, processing paperwork, working as liaison between the homeowner, contractors, and escrow company. Provides information and referrals to low-income individuals seeking rehabilitation loans; advises applicants of eligibility requirements; works with homeowners and contractors in providing information and resolving problems; receives and screens applicant information, determines eligibility based on established criteria, establishes and maintains detailed project files; prepares project work write-ups, processes payments for contractors and homeowners; coordinates transfer of funding at escrow company. Oversees purchase of homes within the City for the Purchase/Rehab Program; maintains files, assists in contractor selection and processes paper work for all phases of this program. Performs related duties as assigned. Essential Oualifications Knowledge of guidelines in Low -Income Housing Programs; con- struction technology; basic arithmetic used in calculating costs. Ability to draft letters and create forms for utilization in the housing program. Working knowledge of computers; command of proper business English, vocabulary and grammatical usage. CITY OF GMAW TERRACE FUND: GENERAL (10) DEPAYMMT: BUILDING/HOUSING txzx) FISCAL ZSAR REQUESTED EXPENDITURES 1994-95 (60% Estimated to be charged to CRA Housing Fund) LINE ITEM TITLE PROPOSED ANNUAL 110: PERSOMMEL. SALARIES/ q . .964:000 138. MEDICARE: 139 DXPMMD COMP/ INSURANCE. MWIT& It:* 946. 140 RETIREMM: 11,948. 141 STATE: OftupLoyloW. (-Sul.: 142: M=Tff/ZjjrX:.XNSURANCX. 143 WORKERS, CMWWBATION: INSURANCE: 4. f..985., TOTAL. PBROOMEM. 130:,..7::29:. xca lam 210 0971CM. XPRUS' 220:. 1PSMAL 206. 246: NXIMMAcm t. opaR.A.T lon or. 60C.' 265: MUMMIps- 400 270, .TRAVEL CONFERENCES. LAW, . 271 sod.: 272: S. V-ZHICLZ,-MAINTENANCM: 3. 1 30 7 35. 000: M RESOLUTION NO. 95- Page 2 SALARY RANGE TITLE Minimum Mid yoint Maximum Housing Specialist $1,981 $2,333 $2,684 Accounting Technician $1,829 $2,151 $2,475 Executive Secretary to the City Manager $1,829 $29151 $21475 Secretary $1,829 $2,151 $2,475 Administrative Clerk $1,742 $2,049 $2,357 Account Clerk $1,742 $2,049 $2,357 Maintenance Worker $1,531 $1,800 $2,072 Clerk Typist $1,490 $19751 $2,016 (40 Receptionist $1,310 $1,454 $1,596 Sr. Recreation Leader $8.55 $9.16 $9.78 Recreation Leader $6.71 $7.32 $7.95 Crossing Guard $5.51 $6.30 $6.83 Landscape Laborer $5.50 $6.00 ----- Recreation Aide $4.98 $6.69 $7.32 ADOPTED THIS 23rd day of February, 1995. ATTEST: City Clerk of the City of Grand Terrace and of the City Council thereof. Mayor of the City of Grand Terrace and of the City Council thereof.