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05/11/1995FILE COPY 22795 Barton Road Grand Terrace California 92313-5295 Civic Center (909) 824-6621 Fax (909)783-7629 Fax (909) 783-2600 Byron R. Matteson Mayor Gene Carlstrom Mayor Pro Tempore Herman Hilkey Jim Singley Dan Buchanan Council Members Thomas J. Schwab City Manager May 11, 1995 CITY OF GRAND TERRACE Regular Meetings 2nd and 4th Thursday - 6:00 p.m. Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92313-5295 P P1 rim U CITY OF GRAND TERRACE REGULAR COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS GRAND TERRACE CIVIC CENTER 22795 Barton Road * Call to Order - * Invocation - Pastor Roger Greenwalt, First Baptist Church of Grand Terrace * Pledge of Allegiance - * Roll Call - 4 MAY 11, 1995 6:00 P.M. AGENDA ITEMS STAFF COUNCIL RECOMMENDATIONS ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approval of 04-27-95 Minutes Approve 2. Approval of Check Register No. CRA051195 Approve 3. CLOSED SESSION - Real Estate Negotiation (22797 & 22799 Barton Road) ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL MEETING 1. Items to Delete 2. SPECIAL PRESENTATIONS A. Proclamation - Water Awareness Month - May 1995 B. Riverside Highland Water Company - Poster Contest Awards C. Proclamation - National Salvation Army Week - May 15 - 21, 1995 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine & noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council - member, Staff Member, or Citizen may request removal of an item from the Consent Calendar for discussion. 43 COUNCIL AGENDA 05111195 PAGE 3 OF 3 n 0 B PENDING C R A APPROVAL CITY OF GRAND TERRACE J .� ' ul ►Y . u11%, YY ' I 1 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held = in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, 4V California, on April 27, 1995 at 6:00 p.m. PRESENT: Byron R. Matteson, Chairman Gene Carlstrom, Vice -Chairman Herman Hilkey, Agency Member Jim Singley, Agency Member Dan Buchanan, Agency Member Thomas J. Schwab, Executive Director Brenda Stanfill, Secretary John Donlevy, Assistant City Manager Bernard Simon, Finance Director Patrizia Materassi, Community Development Director Captain Denham, Sheriffs Department A John Harper, City Attorney APPROVAL OF APRIL 13, 1995 CRA MINUTES CRA-95-27 MOTION BY AGENCY MEMBER BUCHANAN, SECOND BY VICE- CHAIRMAN CARLSTROM, CARRIED 5-0, to approve the April 13, 1995 CRA Minutes. APPROVAL OF CHECK REGISTER NO, CRA042795 CRA-95-28 MOTION BY VICE-CHAIRMAN CARLSTROM, SECOND BY AGENCY MEMBER SINGLEY, CARRIED 5-0, to approve Check Register CRA042795. DEVELOPMENT ASSISTANCE FOR PURE DESIGN LOCATED AT 22471 BARTON ROAD CRA-95-29 MOTION BY VICE-CHAIRMAN CARLSTROM, SECOND BY AGENCY MEMBER SINGLEY, CARRIED 5-0, to appropriate $2,700 for the removal of driveway approach and the construction of curb/gutter and sidewalk located at 22471 Barton Road to assist Pure Design in their effort to improve the property. Chairman Matteson adjourned CRA meeting at 6:10 P.M. C R A AGENDA ITEM NO. �ENDING C R A APPROVAL ei CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY 1 DATE: MAY 11, 1995 CHECK REGISTER NO.051195 OUTSTANDING DEMANDS AS OF: MAY 11, 1995 CHECK NO. VENDOR DESCRIPTION AMOUNT P10353 HALLY CAPPIELLO HOUSING CODE ENFORCEMENT INTERN, 4/10-4/21/95 $ 270.90 31459 WALT KURTZ YARD CLEAN-UP AT 11845 MT.VERNON 225.00 31478 (7 FAIR PRICE CARPET INSTALL CARPET AT 22610 RAVEN WAY 1,729.00 31482 D CITY OF GRAND TERRACE WASTE WATER DISPOSAL SERVICES FOR 12581 MIRADO 24.00 31484 HCS CUTLER MASTER KEYS TO SECURE REHABILITATION HOUSES 64.65 31503 Z S & W PLASTIC SIGNS FOR REHABILITATION HOUSES 114.22 31508 a SOUTHERN CA EDISON COMPANY ELECTRIC FOR 22610 RAVEN WAY 3.61 31519 C.G. WILSON CONSTRUCTION SECURE HOUSES AT 22808 MIRIAM, 22610 RAVEN, AND 11845 MT-VERNON 100.00 Z 0 TOTAL: $ 2,531.38 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED CHECKS FOR PAYMENT OF THE COMMUNITY REDEVELOPMENT AGENCY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE COMMUNITY REDEVELOPMENT AGENCY BERNARD SIMON FINANCE DIRECTOR 11 . Ab. �c D LITItij of Oranh 01 Errttce tlrioiriamatt4"jan WATER AWARENESS MONTH MAY 1995 WHEREAS, water is California's most precious natural resource, and; WHEREAS, the drought years of 1987-1993 taught Californians the importance of conserving water for the health and welfare of the state, and; WHEREAS, residents, local government and businesses have successfully decreased the use of water in California, and; WHEREAS, all Californians need to continue to conserve water, to protect it's source and to use water wisely, and; WHEREAS, during the month of May, the City of Grand Terrace joins with other ;c various urban and agricultural water agencies, cities, farm bureaus and other organizations to work to increase the understanding of water and to make water conservation a way of life; NOW THEREFORE, 1, Byron R. Matteson, Mayor of the City of Grand Terrace, y� Z . ' on behalf of the City Council, do hereby proclaim May 1995 as WATER AWARENESS MONTH and urge all citizens to join with me in supporting local water organizations in their effort to help Californians in "Water Conservation - The New Way of Life ". Mayor of the City of Grand Terrace and of the City Council thereof. This 11 th day of May, 1995 �(�� i• IJ � J ; ` ICJ,. C�+QCQ9QOQP�9QP04Q44'4494'�V4 P�1,�94'94'94'P�VG44'V09VQ�9b'9��P49t�'�� TitU of Granh 01 rrrttrP Proriamatt4*011n NATIONAL SALVATION ARMY WEEK MAY 15-21, 1995 WHEREAS, The Salvation Army was founded by William and Catherine Booth in London, EN, in 1865, and has continually served humanity around the world since that date; and WHEREAS, the corps community centers conduct a varied program providing religious services, counseling, moral education and other social services; and WHEREAS, in addition, The Salvation Army operates a variety of institutions, including hospitals, drug and alcohol rehabilitation centers, camps, boys and girls clubs, senior citizen residences and clubs, and day care centers; and WHEREAS, The Salvation Army provides family assistance, aid for prisoners and { their families, etc, and `y WHEREAS, The Salvation Army has provided a balanced ministry in meeting the physical and spiritual needs of the people in Grand Terrace since 1887; NOW, THEREFORE, 1, Byron R. Matteson, Mayor of City of Grand Terrace, on behalf of the City Council, do hereby express my warm appreciation and high commendation to the Salvation Army, and its qfflcers and volunteer workers for their dedication to those in need. Mayor of the City of Grand Terrace and of the City Council thereof. This 11th day of May, 1995 Ut f Pr=NDfNG ^ TY COUNCIL APPROVAL �0 CITY OF GRAND TERRACE 1 DATE: MAY 11, 1995 CHECK REGISTER NO:051195 OUTSTANDING DEMANDS AS OF: MAY 11, 1995 CHECK NO. VENDOR DESCRIPTION AMOUNT P10345 COMMUNICATIONS SUPPORT PROGRESS PAYMENT FOR VIDEO ON "VIRTUAL WASTE" FOR HAZARDOUS WASTE GRANT PROGRAM 4,693.10 P10346 INTERNAL REVENUE SERVICE BAL DUE FOR 1ST QUARTER PAYROLL TAXES,1995 16.11 P10347 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 4/21/95 283.48 P10348 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 4/21/95 97.07 P10350 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 4/24/95 27.33 P10351 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 4/24/95 21.39 n P10352 Q LARRY MAINEZ PLANNING TECHNICIAN AND MILEAGE REIMBURSEMENT ZFOR 4/10-4/21/95 662.40 P10353 r RALLY CAPPIELLO INTERN, HAZARDOUS WASTE GRANT PROGRAM 196.00 P10354 G) COUNTY OF SAN BERNARDINO DF & G FILING FOR GRAND TERRACE CLEANERS 30.00 P10355 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 4/24/95 91.80 P10356 -1 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 4/24/95 128.47 ?10357 COMCAST CABLEVISION CASH PAYMENTS FOR 4/24/95 465.43 :110358 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 4/26/95 194.69 )10359 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 4/28/95 131.53 r CITY OF GRAM TERRACE 3% DATE: MAY 11, 1995 CHECK REGISTER NO:051195 OUTSTANDING DEMANDS AS OF: MAY 11, 1995 CHECK NO. VENDOR DESCRIPTION AMOUNT 31466 A & A PRODUCE COMPANY PRODUCE FOR CHILD CARE $ 189.75 31467 AT&T PHONES, CIVIC CENTER/SENIOR CENTER 4.50 31468 ACCENT PRINT & DESIGN PRINT SENIOR NEWSLETTER, BUSINESS CARDS, AND GRAND TERRACE DAY FLYERS 231.32 31469 MATTHEW ADDINGTON PLANNING COMMISSION MEETING,4/20/95 50.00 31470 VIRGIL BARHAM AUTO ALLOWANCE FOR MAY, 1995 250.00 31471 STATE OF CALIFORNIA MAINTENANCE/ENERGY FOR LIGHTS AT BARTON/215 257.22 31472 CENTRAL CITY SIGN SERVICE SIGNS FOR PARKS 1,413.45 31473 CORONA CLAY BRICK DUST FOR PARKS 1,379.20 31474 CORPORATE EXPRESS OFFICE SUPPLIES 157.43 31475 JOHN DONLEVY AUTO ALLOWANCE FOR MAY, 1995 200.00 31476 EDGEMONT SALES MAINTENANCE ON PANASONIC COPIER 107.91 31477 EWING IRRIGATION SUPPLY IRRIGATION SUPPLIES FOR PARKS 270.10 31479 ALISA FLANN REIMBURSEMENT FOR LOCAL MILEAGE 24.64 31480 LEEANN GARCIA PLANNING COMMISSION MEETINGS, 4/6 & 4/20/95 100.00 31481 KAREN GERBER MONITOR FOR RECREATION PROGRAMS 59.63 .I , Jlilt r r CITY OF GRAND TERRACE 5% DATE: MAY 11, 1995 CHECK REGISTER NO:051195 OUTSTANDING DEMANDS AS OF: MAY 11, 1995 --------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------- CHECK NO. VENDOR DESCRIPTION AMOUNT 31500 PETTY CASH REIMBURSE PETTY CASH, CHILD CARE $ 230.11 31501 DENNICE PRECIE MONITOR FOR RECREATION PROGRAMS AND REIMBURSEMENT FOR LOCAL MILEAGE $ 96.86 31502 RICHARD ROLLINS OPEN/CLOSE TERRACE HILLS PARK,APRIL,1995 200.00 31504 COUNTY OF SAN BERNARDINO DUMPING CHARGES, 3/24-4/11/95 419.85 31505 THOMAS SCHWAB AUTO ALLOWANCE FOR MAY, 1995 200.00 31506 SIGNAL MAINTENANCE INC. SIGNAL REPAIRS AT BARTON/MT.VERNON 58.28 31507 JIM SIMS PLANNING COMMISSION MEETING 4/6/95 50.00 31508 SOUTHERN CA EDISON COMPANY ELECTRIC FOR CITY OWNED FACILITIES, SIGNALS, PARKS, AND STREET LIGHTS 7,380.43 31509 SOUTHERN CA GAS COMPANY GAS FOR CITY OWNED FACILITIES 429.97 31510 STAPLES OFFICE SUPPLIES 555.29 31511 THE SUN NOTICE, PUBLIC HEARING 94.25 31512 TEXACO REFINING/MARKETING FUEL FOR CITY TRUCKS, VAN, AND EQUIPMENT 412.43 31513 THOMPSON BUILDING MATERIALS CONCRETE CAR STOPS,FIRE STATION 148.80 11514 TRI-COUNTY OFFICIALS UMPIRES FOR SLO-PITCH SOFTBALL 150.00 �1515 FRAN VAN GELDER PLANNING COMMISSION MEETINGS,4/6 & 4/20✓'9!e' 100.00 CITY OF GRAND TERRACE PENDING CITY COUNCIL APPROVAL CITY COUNCIL MINUTES REGULAR COUNCIL MEETING - April 27, 1995 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on April 27, 1995 at 6:00 p.m. PRESENT: Byron R. Matteson, Mayor Gene Carlstrom, Mayor Pro Tempore Herman Hilkey, Councilmember Jim Singley, Councilmember Dan Buchanan, Councilmember Thomas J. Schwab, City Manager Brenda Stanfill, City Clerk John Donlevy, Assistant City Manager Patrizia Materassi, Community Development Director Bernard Simon, Finance Director Captain Denham, Sheriffs Department ABSENT: John Harper, City Attorney 0 The meeting was opened with invocation by Pastor Salim Elias, Azure Hills Seventh-Day Adventist Church of Grand Terrace, followed by the Pledge of Allegiance led by Councilmember Hilkey. Mayor Matteson convened City Council meeting at 6:00 P.M. Mayor Matteson reconvened City Council meeting at 6:10 P.M. SPECIAL PRESENTATIONS 2A. Recycling Family of the Month - March 1995 Mayor Matteson announced that the Jensen family of 23059 Merle Court are the recipients of the Recycling Family of Month Award and of the local merchants gift certificates from Food Connection, La Pasta Italia, Grand Terrace Cleaners & Tuxedo Rentals, and Flowers By Yvonne. CC-95-33 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER BUCHANAN, CARRIED 5-0, to approve the Consent Calendar. A. Approve Check Register No. 042795 B. Ratify 04/27/95 CRA Action C. Waive Full Reading of Ordinances on Agenda COUNCIL AGENDA ITEM # �D 8 Council Minutes 04/27/95 Page 3 City Manager Schwab, responded in the affirmative, and stated that the Sheriffs Department will be patrolling more in that area to prevent items from being stolen again. Mayor Pro Tern Carlstrom, stated he had no report at this time. Councilman Buchanan, reported that the Assistant City Manager did an outstanding job putting together the emergency preparedness plan for the Councilmembers. Mayor Matteson, stated that the City is trying to locate professionals in the area so that they can help in the event that there is a disaster. Councilman Buchanan, reported that he recently attended a San Bernardino Valley Municipal Water Advisory Agency on Water Policy meeting. He also reported that he had the privileged of watching some of the filming of the Hazardous video, and asked Assistant City Manager to tell Council a little bit about the video. Assistant City Manager Donlevy, stated that Council approved the agreement at the last Council meeting. He further stated that a professional crew was hired to do the production. The video features local students in Grand Terrace. Sites and locations are being used throughout the City. This video is being done through a grant from the California Integrated Waste Management Board. This video is professional quality and the City will be proud of it. Councilmember Buchanan, stated that it was really fun to watch the video in progress and is looking forward to seeing the final product. Mayor Matteson, suggested that a copy of the video be sent to Comcast Cablevision so they can air it. Assistant City Manager Donlevy, stated that this video will be award winning and be all over on the educational level. Councilmember Buchanan, reported on the ongoing sewer issues and stated that he attended with the Assistant City Manager the Utility Commission Meeting and he was assured that the City would be notified of future meetings. During the hearing a partnership was discussed between Staff the Commission and the Council to resolve the problems that they face with the Water Quality Board. He had to opportunity to speak at the hearing and was assured that Grand Terrace would be an important part of the process. He stated that he supports the Mayor in that there should not be a sewer rate increase and stated that he would participate to whatever extent the Council would like him to in dealing with this issue. Mayor Matteson, stated that the Utility Commission meets once a month in Colton and the City should receive an agenda. He further stated that the Council Is Council Minutes 04/27/95 Page 5 8A. San Bernardino County Operational Area Agreement CC-95-38 MOTION BY COUNCILMEMBER HILKEY, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 5-0, to approve the San Bernardino County Operational Area Disaster Response and Recovery Organization Agreement. ORDER OF ADJOURNMENT Mayor Matteson adjourned the City Council Meeting at 7:00 p.m., until the next Regular CRA/City Council Meeting which is scheduled to be held on Thursday, May 11, 1995. MAYOR of the City of Grand Terrace 11 CITY CLERK of the City of Grand Terrace a 22795 Barton Road Grand Terrace California 92313 Civic Center (909) 824-6621 Fax (909) 783-7629 Fax (909) 783-2600 Byron R. Matteson Mayor Gene Carlstrom Mayor Pro Tempore Herman Hilkey Jim Singley Dan Buchanan Council Members Thomas J. Schwab City Manager 12-10.2045 STAFF REPORT TO: Tom Schwab, City Manager FROM: Virgil Barham, Director of Building and Safety/Public Works DATE: May 10, 1995 SUBJECT: Rehabilitation of Existing A artment at Civic Center (chamber office) On March 21, 1995 an estimate of cost for remodeling and adding additional office space to the existing apartment located on the Southeast side of City Hall was anticipated to cost approximately $42,500.00 for office space only. However in the design process it was determined that due to the fact that the City has boxes of documents and plans stored in several places, some being unprotected, and that the City has the responsibility to maintain these records and documents, it was felt that additional space should be added at this time in order to properly store and have access to these records. To provide the space for a records and plans storage room it would require an encroachment into an area used by the City Maintenance Department which created a problem. Therefore to mitigate that, additional space was added to resolve their need. The following is a summary of additional costs. 12 x 20 records room 240 square feet 12 x 18 equipment storage 216 square feet 456 square feet of additional space 456 square feet @ $62.20 = 28,363.00 10% contingencies 2-836.00 $31,199.00 Original estimate for office space $42,405.00 Additional storage space SU 199.00 Total estimate Page 1 of 2 $73,604.00 i AGENUM# E 19 The project was advertised for bid and five contractors picked up plans and specifications. S.C.C. General Contractors Grand Terrace Stonewood Construction Grand Terrace All Claims Reconstruction Redlands Keeney and Son Contractor Grand Terrace C.G.Wilson Construction Grand Terrace On May 9, 1995 only two contractors submitted bids. 1. S.C.C. General Contractor for $81,576.00. 2. Keeney and Son for $79,980.00. With a re-evaluation of the proposal with the low bidder a proposal of $73,100.00 total was negotiated, which is now less than the estimate. THAT THE CITY COUNCIL CONSIDER ONE OF TWO OPTIONS: 1. Reject all bids and re -advertise the project (with a bid opening date of June 6, 1995. 2. Accept the proposal from Keeney and Sons Inc. for $73,100.00 and proceed with construction. Page 2 of 2 4 8 11 C STAFF REPORT DATE: May 2, 1995 CRA rrEM () COUNCIL ITEM (X) SUBJECT: REJECT LIABILITY CLAIM 95-01 (BEST) MEETING DATE: May 11, 1995 The City of Grand Terrace has received a claim (GTLC-95-01) in the amount of $2,600 for personal injury. Mr. Best is claiming an injury that occurred while participating in the City softball league at Pico Park. Our Claims Adjuster has reviewed the claim and is requesting that the City reject the Claim and send a standard rejection letter to the claimant. A copy of the claim is attached for your review. STAFF RECOMMENDS COUNCIL: REJECT LIABILITY CLAIM 95-01 AND AUTHORIZE THE CITY CLERK TO NOTIFY THE CLAIMANT OF THE ACTION TAKEN COUNCIL AGENDA ITEM # ,3F 14 8 11 STAFF REPORT DATE: May 2, 1995 4 CRA ITEM () COUNCIL ITEM (X) MEETING DATE: May 11, 1995 SUBJECT: REJECT LIABILITY CLAIM 95-02 (MALL) The City of Grand Terrace has received a claim (GTLC-95-02) in the amount of $50,000 for personal injury. Ms. Mall is claiming an injuries from a fall while walking at DeBerry and Mt. Vernon. Our Claims Adjuster has reviewed the claim and is requesting that the City reject the Claim and send a standard rejection letter to the claimant. A copy of the claim is attached for your review. STAFF RECOMMENDS COUNCIL: REJECT LIABILITY CLAIM 95-02 AND AUTHORIZE THE CITY CLERK TO NOTIFY THE CLAIMANT OF THE ACTION TAKEN COUNCIL AGENDA ITEM # ,�G 0 L Im 1 2 3 4 5 6 7 8 9 101 11 12 13 14 15 16 17 18 19 20 21 P � Y-1131 25 26 27 28 Claimant, ESTHER MALL, was walking westbound on DeBerry. Whe she reached Mt. Vernon, she turned right to go northbound on Mt Vernon. She had walked a short distance when she tripped an fell on concrete that was uneven with the surrounding cemen sustaining injuries. = 3. The names of the public employees causing or con tributing to the injuries, damage, and loss for which this clai is made are unknown. 4. The injuries, damage, and loss for which this clai: is made, so far as now known, consist of broken teeth, injury t, the right shoulder, and exacerbation of prior neck injury fo: which she had surgery. 5. The basis of computation for the amount claimed fo: these injuries, as estimated, will be verified as the informatioi becomes available. Date: i\VYLi\1 Y • Vi\YL.�YLL\\i Attorneys for Claimant a M HISTORICAL & CULTURAL;ACTIVITIES COMMITTEE RECEIVED MINUTES FOR APRIL 1995 CLcRK'S DEPT. The meeting was called to order at 7 PM by Chairperson Vi Gratsono Those present were Ann Petta, Vi, Pauline Grant, Judy McBride and citizen Richard Rollins. The Secretary;'s minutes for March were read and approved on motion by Ann, seconded by Pauline. The Treasurer's report was received by all members present. Finance Director Bernie Simon provided a budget calendar for 95-96 year. This budget is to be completed by April 7. Ann reported she has received two more tapes from Yolanda and Yolanda will be completing the first draft of all the historical tapes soon. Preparations for the Art Show were discussed. Vi reported she had 25 posters made at a cost of $50.00. Various committee members were assigned specfic duties in preparation for the May 7th show. Pauline will purchase paper goods. Vi will purchase punch ingredients. Irene will be responsible for publicity in the Sun & Press, radio and Cable stations. Each member was asked to bring approximately three dozen cookies, banana bread, brownies, or other comparable dessert. Vi asked that we bring decorative plates, platters or trays to display these goodies. Ann reported that she has called previous Art Show participants and sent out forms in addition to-�,-r#,, sent with the City sewer bills. Additional participants are needed. Labels will be made by City employees a week before the show. Ann will make a chart of how the room is to be set up. All members were requested to help set up the room on Saturday. On Sunday, members should be there at noon for final preparations. Ann will need flowers on Saturday for the floral center piece. Richard volunteered to bring flowers as well. Pauline reminded members that individual invitations were sent out last year,.Vi will ask City employees to sent these to Council members, City Committee chairpersons, Presidents fo Chamber of Commerce, Lions Club, Womens Club. Scouts, Seniors, Toastmasters, School Boarad members and local churches. Hanging of art work will begin at 7 PM Saturday; Richard volunteered to help. The next meeting will be May 1, which will provide us the opportunity to finalize plans. The meeting was adjourned at 8:06. Respectfully submitted, U4 C. July McBride, for Hannah Laister, Secretary COUNCIL AGENDA ITEM # 5� I G 0 11 060 COMMITTEE REQUEST FOR CITY COUNCIL ACTION COUNCIL MEETING DATES 11, 1995 DATE May 2, 1995 There have been complaints about the fees on picnic facilities, both at DeBerry and Pico Parks. ALTTRNATIVES: Leave the Fee Schedule as previously proposed by this Committee and accepted by Council, or some other alternative solution not yet proposed. SOLUTION(S)! Lower the Fee on the Reserved Picnic Tables as follows: Residents of Grand Terrace $5 per table per hour Non Residents $10 per table per hour PROPOSED ACTION TO HE TAKFN Av COUNCIL AND/OR STAFF - The Parks and Recreation Committee recommends that the Council accept the proposed solution to the problem of fees for picnic facilities and change the Fee Schedule accordingly. Further, that the Parks and Recreation Department be allowed to post signs indicating these facts. COUNCIL AGENDA ITEM # 5A ZG\ n COMMITTEE REQUEST FOR CITY COUNCIL ACTION COUNCIL MEETING DATE May 11. 1995 DATE May 2, 1995 It is necessary to provide picnic facilities on a reserved basis and also on a "first come" basis at both DeBerry Park and Pico Park. ALTERNATWES, Leave arrangements as they are currently, i.e. reservations available but all tables available on a "first come" basis if not reserved. SOLUTION(S)o Divide sheltered picnic tables so that half the facilities at both DeBerry and Pico Parks are available to reserve and that half the facilities at both Parks are available only on a "first come" basis. That is: two of the tables under the shelter at Pico Park can be reserved and two cannot, and also, one shelter at DeBerry Park can be reserved and the other one cannot. PROPOSED ACTION- TO BE TAKEN BY COUNCIL AND/OR STAFFs The Parks and Recreation Committee recommends that the Council accept the proposed solution to the problem of reservations of picnic facilities. Divide the sheltered areas so that half are available to reserve and half are strictly on a "first come" basis. COUNCIL AGENDA ITEM #5g210 CRA ITEM () COUNCIL ITEM (XX) MEETING DATE: May 11, 1995 SUBJECT: OMNITRANS- COMMUNITY SHUTTLE 4 Recommendation: FUNDING REQUIRED XX NO FUNDING REQUIRED SUMMARY In October, 1995, Omnitrans began operation of Route 19 within the City of Grand Terrace. This became a pilot project for a "Community Shuttle" concept which features a more localized transportation source. Since its inception, the service has realized mixed reactions from the public and a low ridership. On average, the Community Shuttle has served approximately 15-17 riders per day along the 14.5 mile route. According to Omnitrans, the required fairbox revenue required for the service is 9.5 persons per hour. This poor performance has demanded an evaluation by Omnitrans of the viability of Route 19. At the present time, Omnitrans has notified the City that if ridership does not increase significantly, they will discontinue Route 19. Attachment A is a report from Omnitrans outlining their key issues regarding the shuttle. In our efforts to increase ridership, staff is proposing the following: 1. Route: Implement a shorter route as proposed in Attachment B. 2. Advenisanent.: Implement an aggressive advertising campaign to include: • City Newsletter Article • Bus shelter posters and advertisements • Bus placards advertising shuttle stops • Cable Television Ads 3. Ridership Promotions: June will be a free month for students and seniors. Coupons will be included in the City Newsletter and on flyers distributed in Grand Terrace Businesses 4. Flyer Dis&ibution: A flyer advertising the shuttle will be sent to all schools and businesses encouraging ridership. 5. ApaMyents/Multi-Family: Flyers and coupons will be distributed to apartments and multi -family residences 6. Senior Ridership: A push will be made to encourage senior ridership through the Senior Center. Additionally, Omnitrans will mass mail to every Grand Terrace address a brochure advertising the shuttle and route change the first week of June. Staff is requesting City Council approval for three items: 1. Authorization to change the route as indicated in Attachment B. 2. Approval to implement the free ride promotion and subsidization of the route for seniors and students. The anticipated cost of this is indeterminate, but could be as high as $500. 3. Approval of the proposed advertising campaign. at an anticipated cost of $300. CITY OF GRAND TERRACE CITY COUNCIL, AGENDA REPORT a ATTACHMENT A rr 00MYTRANS 7 April 1995 Mr. Tom Schwab, City Manager 16 City of Grand Terrace 22795 Barton Road Grand Terrace, California 92324 Re: Route 19 Community Shuttle --Meeting Scheduled Dear Mr. Schwab: In speaking with John Donlevy regarding the performance of Grand Terrace's Route 19 Community Shuttle, it became evident that further discussions are required between Omnitrans and representatives from the City of Grand Terrace. To that end, a meeting has been scheduled for Tuesday, April 11, 1995, at 3:30 p.m., here at Omnitrans. I have enclosed information regarding the performance of Route 19 since its initiation on October 24,1994. As you review this information, you will see that Route 19 has performed well below original expectations. It is Omnitrans' desire to reach a consensus concerning the future of the Route 19 Community Shuttle. Sincerely, Durand L. Rall General Manager Enclosures cc: Mr. John Donley, Assistant City Manager, Grand Terrace Patrizia Materassi, Community Development Director, Grand Terrace OMNITRANS - 1700 West Fifth Street - San Bernardino, CA 92411-2499 - Phone 909-889-0811 - Fax 909-889-5779 A public transit agency serving the communities of Chino Chino Hills, Colton County of San Bernardino Fontana Grand Terrace Highland Loma Linda Montclair Ontdno Rancho Cucamonga Redlands Rialto San Bernardino Upland and yucoioa April 7, 1995 Rt.19 Performance Page Two BACKGROUND INFORMATION Route 19 was the first community shuttle service to be tested as an alternative program for the costly demand responsive type service and to provide a basic fixed -route service tailored to meet a particular community's needs where demand is insufficient to justify full fixed -route service but perceived to be high enough to require attention. It was intended that this community shuttle would provide a circular route between Grand Terrace neighborhoods and the shopping and service opportunities in Cooley Ranch. Route alignment was based on consultation with city staff, and findings in a city - sponsored resident survey. The City of Grand Terrace Community Shuttle (Route 19) service began on October 24, 1994 with a radio equipped minibus having seats for seventeen passenger plus two wheelchair spaces . The current Access service provider, Mayflower Contract Services, is operating Route 19. Signage identifying this vehicle as the "Community Shuttle" plus the ] ogo of the City of Grand Terrace were placed on the vehicle. The 14.5 mile circular route has a one hour headway and provides 11 hours of daily service during weekdays and 9 service hours on saturdays. Prior to implementation shuttle bus stop signs sporting a distinctive design identifying the Grand Terrace Shuttle were placed along the route. A brochure was developed and mailed to all residents of Grand Terrace. Advertisements were placed in the local paper and one was sent for placement in the city's newsletter. Several door-to-door marketing campaigns in November and December were conducted to inform Grand Terrace residents about the community shuttle program. In January the city newsletter mailed to all residents offered a free ride coupon. During initial planning sessions with city staff it was discussed that a goal of nine to ten passengers per revenue service hour would be considered sufficient to continue the pilot project. The actual ridership since October 24 has not met expectations. The system average for the Omnitrans fixed route service is 21 passengers per hour. The poorest performing fixed route at this time is averaging 9.55 passengers per hour. The recently discontinued Dial -a -Ride "Gold" was averaging 2.3 to 3 passengers and the current general Dial -a -Ride services in Redlands. and Yucaipa last year averaged 4.3 passengers an hour. (Reference Exhibit B) Between October 24, 1994 and February 28, 1995 Route 19 averaged 1.83 passenger per hour. (Reference Exhibit A) a EXHIBIT A COMMUNITY SH6 TLE GRAND TERRACE - ROUTE 19 FISCAL YEAR 1995 MONTH TOTAL REVENU SERVICE HOUR TOTAL PASSENGERS PASSENGER SERVICE HOU October'94 75 54 0.72 November'94 267 447 1.67 December'94 286 6411 2.24 Janua '95 277 178 Febnaa '95 255 484. 1.90 YEAR-TO-DATE 1— 2.120 Includes 33 passengers utilizing Grand Terrace free -ride promodon coupons C i Route 19 Analysis EXHIBIT C Route 19 Marketing Expense 1. uescn uon I Quantitity Total Cost Route 19 Schedules 20,000 $2,111.56 Temp Rte 19 Signs 100 $141.58 Route 19 Signs 70 $1,319.94 Grand Terrace decals for signs 250 $145.46 Film/linos for printing x $167.02 Envelopes for Rte. 19 mailings 15,000 $1,513.74 October Mailing to 92313 4,421 $1,024.96 ostcard inserts for Oct. Mailing 5,000 $139.67 Pogs for Nov. Mailing 4,600 $502.51 Nov. Mailing to 92313 4,421 $1,157.59 Dec. Distribution of Door Hangers 4,500 $400.00 Rte 19 Door Hangers 51000 $530.67 Feb Mailing to 92313 4,421 $1.219.48 ,Magnets for Feb. Mailing 5,0001 $1.026.30 TOTAL $11 400.48 Additional Promotion Efforts Press Release to local media Directions Passenger Newsletter Article ETC Newsletter Article Grand Terrace Newsletter Articles/Free Ride Coupons Mailing to employer sites served by route I Route 19 - Southbound StopLocation Stop# Date Average Weekda 4/18 Cloud) 4/20 air j On Off On On Off Cooley Dr @ Mt. Vernon 5 0.00 0.00 Coole Dr @ MB 10 0.00 0.00 Cooley Dr @ MB 15 0.00 0.00 :Cooley Dr @ MB 20 0.00 0.00 11 Ole D r @ Valle ood 25 0.00 0.00 Cooley Dr @ Cooley Ln 30 1 0.50 0.00 Cooley Dr @ Ashwood 35 0.00 0.00 Cooley D r @ Old Ranch Rd 40 3 3 1.50 1.50 11 Washington @ MB 45 0.00 0.00 Washington @ Meadow Ln 50 0.00 0.00 Washington @ MB 55 0.00 0.00 Washington @ Bluff Rd 60 2 6 3 4.00 1.50 11 Grand Terrace @ Senior Ctr 65 0.00 0.00 Mt Vernon @ MB 70 2 0.00 1.00 Mt Vemon @ MB 75 3 0.00 1.50 Barton Rd @ Mt Vemon 80 1 2 1 1.00 1.00 Barton Rd @ Palm 85 0.00 0.00 'carton Rd @ City Hall 90 0.00 0.00 m Ave @ Palm Ct 95 0.00 0.00 Observation @ Palm 100 0.00 0.00 Observation @ Jensen 105 0.00 0.00 De Berry @ Observation 110 11 4 4 2.00 2.50 De Berry @ Oriole Ave 115 0.00 0.00 De Berry @ Warbler 120 3 1.50 0.00 Mt Vernon @ De Berry 125 0.00 0.00 Mt Vemon @ MB 130 0.00 0.00 Mt Vernon @ Van Buran 135 0.00 0.00 Mt Vernon @ Fraklin 140 1 1 1 1 1.00 1.00 Pico St @ Mt Vernon 145 0.00 0.00 Pico St @ MB 150 3 3 0.00 3.00 Pico St @ Pascal 155 1 0.50 0.00 Pico @ Michigan 160 3 0.001 1.50 Pico @ Pico Park 165 1 0.00 0.00 Total 5 71 19 221 12.00 14.50 a Letter to Durand Rall April 11, 1995` Page 2 5. Weather: The terrible rain and weather during the past three months must be considered in evaluating the ridership. People simply do not ride or explore something new in bad weather. 6. Starting Period: The planning of the start date could possibly have been better. Several obstacles to success were operative: marketing efforts were not properly coordinated; the start date fell on the weekend when the daylight savings ended, thus it was dark earlier. Then came the rainy season. We have yet to survey the good -weather months! We feel that even though the shuttle has experienced low ridership in numbers in recent months, the substantial percentage increase during the first few months was significant and showed a trend. We feel ridership will continue to increase as the community sees advantages to using the shuttle. Let's together show those advantages to them. In an effort to generate increased ridership, we have the following suggestions: • Explore a shorter route • Increase the frequency of the route • Add City identification • Identify the destination of the shuttle Increase advertisement to schools, business and the Highgrove area Have a local transit station visible downtown As mentioned, our key position with Omnitrans is receiving transportation service. We are willing to meet and work with your staff regarding this issue at your convenience. Our citizens have the right to be connected to the Regional Transit System and should be offered an alternative to sole automobile ridership. We look to you, the recognized transit experts, to share your expertise so we may work together to improve the Community Shuttle. Sincerely, Thomas Schwab City Manager JD:PM:PP c:\wp5l\planning\misc\omnishut.495