05/25/1995FILE COPY
22795 Barton Road
Grand Terrace
California 92313-5295
Civic Center
(909) 824-6621
Fax (909)783-7629
Fax (909) 783-2600
Byron R. Matteson
Mayor
Gene Carlstrom
Mayor Pro Tempore
- s
Herman Hilkey
i Jim Singley
Dan Buchanan
Council Members
Thomas J. Schwab
City Manager
May 25, 1995
CITY OF GRAND TERRACE
Regular Meetings
2nd and 4th Thursday - 6:00 p.m.
Council Chambers
Grand Terrace Civic Center
22795 Barton Road
Grand Terrace, CA 92313-5295
CITY OF GRAND TERRACE
REGULAR COUNCIL MEETING
AGENDA
CITY COUNCIL CHAMBERS
GRAND TERRACE CIVIC CENTER
22795 Barton Road
* Call to Order -
4W * Invocation - Reverend Benjamin Nicholas, Highgrove United Methodist Church
u
* Pledge of Allegiance -
* Roll Call -
MAY 25, 1995
6:00 P.M.
AGENDA ITEMS
STAFF
COUNCEL
RECOMMENDATIONS
ACTION
CONVENE COMMUNITY REDEVELOPMENT AGENCY
Approve
1. Approval of 05/11/95 Minutes
2. Approval of Check Register No. CRA052595
Approve
ADJOURN COMMUNITY REDEVELOPMENT AGENCY
CONVENE CITY COUNCIL MEETING
1. Items to Delete
2. SPECIAL PRESENTATIONS
A. Recycling Family of the Month - April 1995
3. CONSENT CALENDAR
The following Consent Calendar items are expected to be
routine & noncontroversial. They will be acted upon by
the Council at one time without discussion. Any Council -
member, Staff Member, or Citizen may request removal of
an item from the Consent Calendar for discussion.
Approve
A. Approve Check Register No. 052595
B. Ratify 05-25-95 CRA Action
C. Waive full reading of Ordinances on Agenda
D. Approval of 5-11-95 Minutes
Approve
E. Award Contract - Street Sweeping
Award
PENDING C R A APPROVAL
CITY OF GRAND TERRACE
COMMUNITY REDEVELOPMENT AGENCY MINUTES
REGULAR MEETING - MAY 11, 1995
A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held
in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace,
4 California, on May 11, 1995 at 6:00 p.m.
PRESENT: Byron R. Matteson, Chairman
Gene Carlstrom, Vice -Chairman
Herman Hilkey, Agency Member
Jim Singley, Agency Member
Dan Buchanan, Agency Member
Thomas J. Schwab, Executive Director
Brenda Stanfill, Secretary
John Donlevy, Assistant City Manager
Bernard Simon, Finance Director
Patrizia Materassi, Community Development Director
Lt. Kyritsis, Sheriffs Department
4W ABSENT: John Harper, City Attorney
APPROVAL OF APRIL 27, 1995 CRA MINUTES
CRA-95-30 MOTION BY AGENCY MEMBER BUCHANAN, SECOND BY AGENCY
MEMBER HILKEY, CARRIED 5-0, to approve the April 27, 1995 CRA
Minutes.
APPROVAL OF CHECK REGISTER NO. CRA051195
CRA-95-31 MOTION BY VICE-CHAIRMAN CARLSTROM, SECOND BY AGENCY
MEMBER SINGLEY, CARRIED 5-0, to approve Check Register CRA051195.
ADD TO THE AGENDA - CONTRACT AWARD FOR REHABILITATION OF
EXISTING APARTMENT AT CIVIC CENTER FOR BUILDING AND
SAFETY/PUBLIC WORKS AND HOUSING OFFICES
CRA-95-32 MOTION BY AGENCY MEMBER SINGLEY, SECOND BY AGENCY
MEMBER BUCHANAN, CARRIED 5-0, to add the contract award for
rehabilitation of existing apartment at Civic Center for Building and Safety/Public
Works and Housing offices to the agenda.
C R A AGENDA ITEM NO. I
c c
PENDING C R A APPROVAL
CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY
DATE:
MAY
25, 1995
CHECK REGISTER
NO.052595
OUTSTANDING
DEMANDS AS OF: MAY 25, 1995
- -------------------------------------------
CHECK NO.
VENDOR
DESCRIPTION AMOUNT
P10372
HALLY CAPPIELLO
HOUSING CODE ENFORCEMENT INTERN, 4/24-5/5/95
AND REIMBURSEMENT FOR LOCAL MILEAGE
$ 271.88
P10393
PETTY CASH
REIMBURSE PETTY CASH, HOUSING REHABILITATION
PROGRAM
33.38
31554
BOMAR TREE SERVICE
TRIM TREES AT 21815 VIVIENDA AND 22610 RAVEN
630.00
31557
DAN BUCHANAN
STIPENDS FOR MAY, 1995
150.00
31558
GENE CARLSTROM
STIPENDS FOR MAY, 1995
150.00
D
31565
HERMAN HILKEY
STIPENDS FOR MAY, 1995
150.00
31569
m
KICAK AND ASSOCIATES
ENGINEERING SERVICES, 3/27-4/23/95 FOR
Z
HOUSING REHABILITATION PROGRAM
825.00
31577
D
BYRON MATTESON
STIPENDS FOR MAY, 1995
150.00
31578
PACIFICARE OF CALIFORNIA
HEALTH INSURANCE FOR JUNE, 1995
240.52
31583
Z
PRUDENTIAL SERVICE BUREAU
HEALTH NETWORK INSURANCE FOR JUNE, 1995
63.50
P
31585
RIVERSIDE HIGHLAND WATER
WATER SERVICE FOR 21815 VIVIENDA, 12581 MIRADO,
N
11845 MT. VERNON, 11695 CANAL, AND 12569 MICHIGAN
227.09
31591
JAMES SINGLEY
STIPENDS FOR MAY, 1995
150.00
PENDING CITY
COUNCIL APPROVAL
CITY OF GRAND TERRACE
1
DATE: MAY 25, 1995 CHECK REGISTER NO:052595
- ---------------------------
OUTSTANDING DEMANDS AS OF: MAY 25, 1995
CHECK NO. VENDOR DESCRIPTION AMOUNT
P10367 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 5/4/95 $ 1,034.49
P10368 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 5/4/95 495.28
P10369 COMCAST CABLEVISION
P10370 TRACEY MARTINEZ
P10371 LARRY MAINEZ
P10372 HALLY CAPPIELLO
P10373
0
SOUTHERN CA EDISON COMPANY
C
P10374
SOUTHERN CA GAS COMPANY
P10375
r
COMCAST CABLEVISION
a
P10376
"
COSTCO
P10377
a
SOUTHERN CA EDISON COMPANY
P10378
SOUTHERN CA GAS COMPANY
P10379
COMCAST CABLEVISION
P10380
BRETT SHROLL
CASH PAYMENTS FOR 5/4/95
PAYROLL ADVANCE, P/R ENDING 5/5/95
PLANNING TECHNICIAN,4/24-5/5/95
INTERN AND MILEAGE REIMBURSEMENT
FOR HAZARDOUS WASTE GRANT
CASH PAYMENTS FOR 5/8/95
CASH PAYMENTS FOR 5/8/95
CASH PAYMENTS FOR 5/8/95
COMPUTER FOR BUILDING AND SAFETY DEPARTMENT
CASH PAYMENTS FOR 5/9/95
CASH PAYMENTS FOR 5/9/95
CASH PAYMENTS FOR 5/9/95
CPR/FIRST AID INSTRUCTOR,CHILD CARE
144.53
779.22
656.80
174.19
487.44
337.09
302.96
1,292.75
53.82
190.05
84.35
220.00
c
c
CITY OF GRAND TERRACE
3
DATE: MAY
25, 1995
CHECK REGISTER NO: 052595
OUTSTANDING
DEMANDS AS OF: MAY 25, 1995
CHECK NO.
VENDOR
DESCRIPTION
AMOUNT
P10396
SOUTHERN CA GAS COMPANY
CASH PAYMENTS FOR 5/16/95
$ 128.99
P10397
COMCAST CABLEVISION
CASH PAYMENTS FOR 5/16/95
198.48
P10398
SOUTHERN CA EDISON COMPANY
CASH PAYMENTS FOR 5/17/95
111.02
P10399
SOUTHERN CA GAS COMPANY
CASH PAYMENTS FOR 5/17/95
54.54
P10400
COMCAST CABLEVISION
CASH PAYMENTS FOR 5/17/95
58.16
31522
MIKE CRUZ
REFUND, RECREATION
20.00
31523
ROBERT ZITAR
REFUND, RECREATION
8.00
31524
CINDY/JIM ROSANO
REFUND, RECREATION
16.00
31525
SALLY PERON
REFUND, RECREATION
8.00
31526
DORIS MAE HARDING
REFUND, RECREATION
8.00
31527
FRANCES ANIBA
REFUND, RECREATION
8.00
31528
WINNIE BARTEL
REFUND, RECREATION
16.00
31529
CECILIA BARRERA
REFUND, RECREATION
16.00
31530
BARBARA PERRONE
REFUND, RECREATION
8.00
31531
HELEN MEARES
REFUND, RECREATION
8.00
31532
INEZ GOMEZ
REFUND, RECREATION
16.00
r c
CITY OF GRAND TERRACE 5
DATE: MAY
25, 1995
CHECK
REGISTER NO:052595
OUTSTANDING
DEMANDS AS OF: MAY 25, 1995
--------------
CHECK NO.
VENDOR
DESCRIPTION
AMOUNT
31548
ORANGE COAST MASONRY
RETENTION, PICO PARK
$ 5,995.10
31549
D B BLAYNEY CONSTRUCTION
RETENTION, PICO PARK
1,375.00
31550
SPAR PLUMBING & HEATING
RETENTION, PICO PARK
2,738.39
31551
A & A PRODUCE
PRODUCE, CHILD CARE
130.50
31552
ACCENT PRINT & DESIGN
LETTERHEAD, CITY
676.34
31553
BFI WASTE SYSTEMS
REFUSE PICK-UP, SENIOR CENTER & PICO PARK
151.79
31555
BOOK PUBLISHING COMPANY
SUPPLEMENT, GRAND TERRACE MUNICIPAL CODE
911.20
31556
BRUNICK, ALVAREZ & BATTERSBY
LITIGATION, BOOKING FEES
64.67
31557
DAN BUCHANAN
STIPENDS, FOR MAY 1995
300.00
31558
GENE CARLSTROM
STIPENDS, FOR MAY 1995
300.00
31559
DEEP STEAM CARPET CLEANERS
CLEAN CARPETS, CIVIC CENTER
1,140.00
31560
DICKSON COMPANY
STREET SWEEPING, 4/95
1,455.83
31561
EASTMAN KODAK COMPANY
COPIER SUPPLIES
39.06
31562
EWING IRRIGATION SUPPLIES
SUPPLIES FOR PARKS & CIVIC CENTER
155.78
31563
HARPER & BURNS
LEGAL SERVICES, 4/95
2,658.00
31564
WILLIAM HAYWARD
INSTRUCTOR, KARATE & TODDLERATE
1,529.60
CITY OF G& TERRACE c 7
DATE: MAY 25, 1995 CHECK REGISTER NO:052595
OUTSTANDING DEMANDS AS OF: MAY 25, 1995
CHECK NO. VENDOR
31580 PETTY CASH
31581 KATHY PIERSON
31582 DENNICE PRECIE
31583 PRUDENTIAL SERVICE BUREAU
31584 ADRIAN REYNOSA
31586 ROQUET PAVING INC
31587 SHERIFF GARY PENROD
31588 SAN BERNARDINO COUNTY
31589 SAN BERNARDINO MEDICAL
31590 SIGNAL MAINTENANCE INC
31591 JAMES SINGLEY
31592 L J SNOW FORD
31593 STAPLES
31594 BRENDA STANFILL
31595 MICHAEL TODD
31596 UNDERGROUND SERVICE ALERT
31597 WESTERN EXTERMINATORS
DESCRIPTION AMOUNT
REIMBURSE PETTY CASH, GENERAL -FINANCE DEPARTMENT $ 202.90
INSTRUCTOR, GYMNASTICS & TINY TUMBLERS
632.00
INSTRUCTOR, MOTHERS' DAY WORKSHOP
32.00
HEALTHNET INSURANCE, JUKE 1995
708.34
SCOREKEEPER, 4/95
91.00
STORM DAMAGE REPAIRS
33,256.60
LAW ENFORCEMENT/CRIME PREVENTION OFFICER, 6/95
DARE OFFICER F/Y 94/95, OVERTIME JANUARY 1995
106,187.78
STREET MAINTENANCE SUPPLIES
174.84
PRE -EMPLOYMENT PHYSICAL
61.00
SIGNAL MAINTENANCE, 4/95
363.52
STIPENDS FOR MAY, 1995
300.00
BRAKES, FORD F-150
331.34
OFFICE SUPPLIES, COPIER PAPER
LOCAL MILEAGE
OPEN/CLOSE PICO PARK 4/95
ALERT NOTICES, 4/95
PEST CONTROL -CIVIC CENTER, CHILD CARE, SENIORS 4/95
20.16
180.00
30.00
145.00
CITY OF GRAND TERRACE PENDING CITY
CITY COUNCIL MINUTES COUNCIL APPROVAL
REGULAR COUNCIL MEETING - May 11, 1995
A regular meeting of the City Council of the City of Grand Terrace was called to order in the
Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California,
on May 11, 1995 at 6:00 p.m.
PRESENT: Byron R. Matteson, Mayor
Gene Carlstrom, Mayor Pro Tempore
4W Herman Hilkey, Councilmember
Jim Singley, Councilmember
Dan Buchanan, Councilmember
Thomas J. Schwab, City Manager
Brenda Stanfill, City Clerk
John Donlevy, Assistant City Manager
Patrizia Materassi, Community Development Director
Bernard Simon, Finance Director
Lt. Kyritsis, Sheriffs Department
ABSENT: John Harper, City Attorney
The meeting was opened with invocation by Pastor Roger Greenwalt, First Baptist Church of
Grand Terrace, followed by the Pledge of Allegiance led by Councilmember Singley.
Mayor Matteson convened City Council meeting at 6:00 P.M.
Mayor Matteson reconvened City Council meeting at 6:15 P.M.
ITEMS TO DELETE
3E. Award Contract - Rehabilitation of Existing Apartment at Civic Center for
Building and Safety/Public Works and Housing Offices
SPECIAL PRESENTATIONS
2A. Councilmember Hilkey read a Proclamation designating the Month of May 1995
as Water Awareness Month
2B. Gene McMeans, Riverside Highland Water Company, introduced Maryetta Ferre,
Principal of Terrace View Elementary School, who introduced the winners of the
Water Awareness Poster Contest.
2C. Councilmember Singley read a Proclamation designating May 15-21, 1995, as
National Salvation Army Week
COUNCIL ITEM # 3
Council Minutes 05/11/95
Page 3
facilities at both DeBerry and Pico Parks are available to reserve and that half the
facilities at both Parks are available only on a "first come" basis.
5B. Council Reports
Mayor Matteson, reported that the City staff is working on the City of Colton
proposed sewer rate increase. He stated that Terrace View Elementary School
is having a showing on May 16th and will be exhibiting outdoor murals that have
been drawn and painted by student artists. He expressed concern for the cost of
Law Enforcement and indicated that he has contacted four city police departments
for proposals. He indicated that Councilmember Hilkey cannot continue as the
designated representative to the San Bernardino County Gang and Drug Task
Force because of other duties and appointed Councilmember Singley to assume
that position.
Mayor Pro Tern Carlstrom, reported that there is a new publication being
circulated called Grand Terrace City News, with interesting information.
Councilman Buchanan, reported that he attended the 40th Anniversary celebration
for Wilden Pump and suggested that Naomi Wilden be considered for Grand
Marshall of the Grand Terrace Days Parade. He reported that he attended the
Historical & Cultural Committee Annual Art Show, which was very successful.
He expressed concern regarding recent vandalism in the City and encouraged
4+ those citizens involved to make a report to the Sheriff s Department. He reported
on the ongoing sewer issues with the City of Colton and indicated that Colton is
considering an interim wastewater rate increase from $12 every month to $18.50
a month. He felt that a rate increase could only be justified if it is needed to
cover the current operating expenses. He indicated that he will be attending
meetings of the Colton City Council and Utility Commission on May 15th and
16th and report back to Council.
Councilmember Singlev, reported that he attended the monthly SANBAG meeting
where they presented a program on Measure I and stated that traffic will continue
to become more congested even with the current improvement rate the traffic will
move at 10 mph by the year 2015. He reported that he attended the Colton City
Council meeting and expressed his appreciation for the job Councilmember
Buchanan is doing representing Grand Terrace. He reported that he attended the
Crime Prevention Committee meeting when the law enforcement contract was
discussed and indicated that the committee will be making a recommendation to
the City Council at the next meeting.
Councilmember Hilkev, indicated that he is withdrawing from his position on the
Gang and Dug Task Force because of conflicting schedules with the Omnitrans
meeting. He expressed concern that the sewer problem in Colton is restricting
the issuance of sewer connections in Grand Terrace. He reported that he received
a letter with an idea to increase revenue by taxing vacant industrial property. He
reported that the San Bernardino public access channel will be shown in Grand
Terrace starting on May 15th on channel 53. He thanked the Historical &
CRA ITEM () COUNCIL ITEM (XX) MEETING DATE: May 25, 1995
SUBJECT: STREET SWEEPING: AWARD OF CONTRACT
#6V Recommendation:
FUNDING REQUIRED XX
NO FUNDING REQUIRED
BACKGROUND
At its April 13, 1995, the City Council authorized staff to proceed with a competitive bid process for Street
Sweeping Services. This process consisted of formal advertisement, closed bids and an evaluation of
performance by bidders. Bids were based on an hourly rate and a not to exceed annual charge.
The City received the following bids:
1. R.F. Dickson Company- $49.00 per hour
2. Apollo Sweeping- $95 per hour certified/$65 per hour non -certified
The bid received from Apollo Sweeping did not conform to the bid specifications and was disqualified
As a result of the submitted bids, staff recommends that the street sweeping contract be awarded to the R.F.
Dickson Company at a rate of $49 per hour. Dickson is the City's current sweeper and the bid is actually a lower
rate than the current cost of $49.50.
FISCAL IMPACT
Charges are based on an hourly rate of $49 with an annual not to exceed rate of $18,590.04. This will be
included in the City's FY 1995-96 Budget.
STAFF RECOMMENDATION:
That the City Council:
1. Award a contract for Street Sweeping Services to the R.F. Dickson Company, and
2. Authorize the Mayor to execute the appropriate contract documents.
ATTACHMENT
Bids are available for review in the Office of the City Clerk
CITY OF GRAND TERRACE COUNCIL AGENDA ITEM #3 -
CITY COUNCIL AGENDA REPORT
CITY OF GRAND TERRACE
CRIME PREVENTION COMMITTEE RECEIVED
Regular Meeting
MINUTES (REVISED)
April 10, 1995 CITY CLERK•
S DEPT.
The Grand Terrace Crime Prevention Committee met at it's regular monthly meeting at the Senior Center
Meeting was called to order at 6 02 PM.
MEMBERS PRESENT were Philomene Spisak, Chairperson, Bitsy Miller, Vice Chairperson, JoAnn
Johnson, Dottie Raborn, Harold Lord and Dick Rollins. Also present, Alternate Member Ed O`Neal.
MEMBERS ABSENT - were James Cook and Alternate Member Mike Fasenmyer
CITY STAFF -Tonya Nelson, Community Services Officer
GUESTS PRESENT- None.
.-AGENDA was approved with the motion by Harold Lord and second by Bitsy Miller
MINUTES of March 13th were approved with two changes Ed O'Neal indicated that alternates were not
Members and should be so distinguished in the Minutes. Philomene Spisak requested that the minutes be
amended to remove City sensitive procurement information from Mr Schwab's discussion with the
comrruttee re City police support contract negotiations. After considerable discussion, a motion was made
by Bitsy Miller and seconded by Dottie Raborn that these two changes be made to the original Minutes
before submitting to City Council. Motion passed by a majority
PUBLIC COMMENT - None.
BUDGET - There was a lengthy discussion on the need for a Treasurer and just what the Crime Prevention
Committee had to do with finances. Some months ago it was determined that the Committee did not handle
any money, therefore had no need for a Treasurer Tonya Nelson was requested to gather information
regarding the budget, purchase of Grand Terrace Day items, what money (if any) does the committee control,
etc , and report back to the Committee
CSO REPORT
a. There will be a meeting for Grand Terrace Days on April 18th.
b Calendar of events will be finalized at that time.
c All information on the fair and parade entries is in data base in computer
d. Form letters will be sent and data can be used for next year
e. Possible incentives to get people to follow directions and avoid confusion.
f. Would like to send letters to crime victims, inviting a Neighborhood Watch Program.
g. Would like to follow up on Neighborhood Watch quarterly
h. Might begin Team Block Captain meetings. Possibly Citizen Patrol involvement.
i. Would like good videos depicting scenarios, follow up questions and education.
1. Suggests 32 gal. trash can, wood cover, tablecloth, to hold Earthquake items
At this point, Philomene Spisak suggested a good pair of walking shoes in the car Also, she suggested that a
fishing vest, loaded with survival items could be kept in the car
COUNUI.AGENQa 17CIV1 #�/ I I G�.
Dottie Raborn questioned the value of sending letters to crime victims In the past this has not been fruitfiil
Tonya Nelson continued the discussion regarding Crime Reports
a. They cannot be given to Citizen Patrol as they are received.
b Citizen Patrol needs only the block number; not exact addresses or names
c She will work on getting reports for the Patrol Vehicles
d. She will invite Sgt. Ruff to attend a meeting and explain fully
i
Bitsy Miller volunteered to input the information into a special map program which may be available and if it
can be used on the computer in the CSO's office. She would do this weekly
Dick Rollins made several specific statements
a. There has been a substantial increase in vandalism in the city
b There has been much damage at Terrace Hills Park as
During the last month, the rest rooms at Terrace Hills Park has been ,raffitied and repainted
three times. This makes a total of 17 or 18 coats of paint.
Snack Bar and Edison transformer are being graffitied, usually Friday afternoons and
evenings.
It is presumed that damage is being done probably by Middle School or Jr High students.
40 Rest rooms are being vandalized.
A drinking fountain has been taken off the wall.
Sky lights in rest rooms have been smashed.
One third of the shingles have been destroyed.
Trash containers and trees have been broken.
Broken glass has been put in the children's sand boxes.
c Dunn -Edwards has donated 250 gallons of paint.
He further stated that Pico Park has had graffiti on the benches and in the rest rooms and emphasized that all
graffiti must be covered immediately A discussion on possible solutions to light bulbs being broken. Covers
were suggested and are available but very expensive
Discussion followed regarding the purchase of small upkeep graffiti removing supplies by Mr Rollins and his
graffiti removing crew It was suggested that committee funds be made available to establish a contingency
fund for the purpose of providing the needed supplies.
UNFINISHED BUSINESS - None
NEW BUSINESS - A motion was made by JoAnn Johnson and seconded by Bitsy Miller, that an Action
Item be prepared for City Council requesting the removal of member James Cook from the Committee and at
the same time naming Alternate Ed O'Neal as a regular Member. Motion carried without opposition. The
Secretary was instructed to prepare appropriate Action Item.
Philomene Spisak asked Tonya Nelson if she would pursue getting Crime Reports for the Crime Prevention
Committee and Tonya agreed that she would. i
There being no further business to discuss, the meeting was adjourned 7:44PM.
Respectfully Submitted,
Secret , oAnn Johnson
COMMITTEE REPORTS
COUNCIL MEETING DATE: May 25, 1995
CONMSSION/CONMTTEE; Crime Prevention DATE: May 15, 1995
SUBJECT: Law Enforcement Contract
PROBLEM: The present practice of employing one (1) 168 hour full time and two
(2) 40 hour deputies to provide law enforcement is felt to be inadequate.
In the event a lone deputy is investigating an incident or transporting an
individual to lock up, the community is left without protection within
the community. Additionally, a deputy patrolling alone could be placed
in jeopardy during a serious incident. Additional cost for the added
protection would be approximately 250 K per year
4W ALTERNATIVES: Eliminate the two (2) 40 hour patrol units and replace them with a
second 168 hour full time deputy.
SOLUTION: Employ two (2) full time deputies 24 hours per day.
PROPOSED ACTION TO BE TAKEN BY COUNCIL AND OR STAFF
The Crime Prevention Committee recommends the City Council direct
that negotiations for the law enforcement contract include the require-
ment for two (2) 168 hour full time deputies 24 hours per day.
COUNCIL AGENDA ITEM # �,4 I b
4L
HISTORICAL AND CULTURAL ACTIVITIES COMMITTEE
MINUTES FOR MAY 1, 1995
The meeting was called to order by Chairman Vi Gratson at 7 PM.
Those present were Vi, John Donlevy, Ann Petta, Colleen i
Edmundson, Hannah Laister, Pauline Grant and Irene Mason.
The Secretary's minutes for April were read and approved on
motion by Colleen, seconded by Pauline, all in favor. There
was no Treasurer's report. John stated that the budget has been
submitted.
ART SHOW: Ann reported that we have 30 entries with a lot of
different media.. Entries will be taken on Saturday, May 6th,
from 1 to 3 PM. Members will meet at 7 PM to hang pictures.
The show will be from 1 - 4 on Sunday, May 7th. Irene reported
that publicity had been put in the papers, on radio and cable.,
Before the meeting, Councilman Jim Singley donated a book,
The Legacy of Integrity and Genorsity about the lives and times
of James and Naomi Wilden of Wilden Pumps. All members will
read this book and we will arrange to take a tour of the factory.
City worker Jeff Stallings found a bound scrap book befonging to
4 the committee under his desk.
Lynn Pasquel called Vi concerning photo safe albums She also
gives seminars on preserving old materials.
Our tapes have almost been completed.
The next meeting will be June 5th.
at 7:45 PM.
Respectfully submitted,
Hannah Laister,
Secretary
The meeting was adjourned
RECEIVED
�1TY CLERK'S DEFT.
COUNCIL AGENDA ITEM #�n 2-
STAFF REPORT
DATE: May 19, 1995
CRA ITEM O COUNCIL ITEM (X) MEETING DATE: May 25, 1995
SUBJECT: ORDINANCE ESTABLISHING GUIDELINES FOR PROCESSING THOSE
CLAIMS FOR MONEY OR DAMAGES NOT NOW GOVERNED BY STATE
OR LOCAL LAWS
Under State law, any person has the right to file a claim against a City for damages allegedly
sustained. However, Government Code Section 905 et seq. states that no law suit for money
or damages may be brought against a public entity until a written claim has been presented to
and acted upon by the governing body, or has been deemed to have been rejected. An exception
exists for other public agencies, with the result that litigation can be filed directly in Court
without the necessity of having been previously considered by the City.
Government Code Section 935 authorizes the City to establish its own policies and procedures
for the presentation of claims which are exempted. This Ordinance will require other public
agencies to follow the same claim filing procedures as all other claims.
STAFF RECOMMENDS COUNCIL:
ADOPT THE FIRST READING OF AN ORDINANCE OF THE CITY COUNCIL
ESTABLISHING GUIDELINES FOR PROCESSING THOSE CLAIMS FOR MONEY OR
DAMAGES NOT NOW GOVERNED BY STATE OR LOCAL LAWS
COUNCIL AGENDA rTEM # (vA
Ordinance No. 95-
Page 2
NOW, THEREFORE, THE CITY COUNCEL OF THE CITY OF GRAND
TERRACE DOES ORDAIN AS FOLLOWS:
Section 1.10.01. Pursuant to the authority contained in Section 935 of the
Government Code of the State of California, the following claims procedures established for
those claims against the City of Grand Terrace for money or damages not now governed by State
or local laws.
Section 1.10.002. Notwithstanding the exemptions set forth in Section 905 of the
Government Code of the State of California, all claims against the City of Grand Terrace for
damages or money, when a procedure for processing such claims is not otherwise provided by
the State or local laws, shall be presented within the time limitations and in a manner prescribed
by Sections 910 through 915.2 of the Government Code of the State. Such claims shall further
be subject to the provisions of Section 945 through 946 of the Government Code of the State
relating to the prohibition of suits in the absence of the presentation of claims and action thereon
by Council.
ADOPTED by the City Council and signed by the Mayor and attested by the City Clerk
this day of , 1995.
ATTEST:
CITY CLERK
APPROVED AS TO FORM:
CITY ATTORNEY
MAYOR
APPROVED AS TO CONTENT:
CITY MANAGER
TO:
FROM:
DATE:
SUBJECT:
LOCATION:
PROPERTY OWNER:
City Council
Community Development Department
May 15, 1995
Property maintenance/CE 93-07
22237 Barton Road
Constance Nissenson
Community Development
Department
RECOMMENDATION: Appropriate funds for clearance and lien of subject property.
*****************************************************************
BACKGROUND:
City staff had received complaints regarding property maintenance at the above address.
On September 28, 1993, a site inspection was performed and a Declaration Hearing was
held at 22237 Barton Road for the purpose of determining if conditions existed on the
premises which constituted a public nuisance (Ms. Nissenson is bedridden due to chronic
illness). In October of this same year, this property was declared to be a public nuisance
(see Attachment A) and orders were issued to abate the following conditions:
• immediate removal of landscape business and associated storage of business
materials
• removal of all partially destroyed or dilapidated buildings and/or structures
from the property
• removal of all junk, lumber, trash, debris, weeds, vegetation, rubble, neglected
machinery and vehicles
• pull appropriate permits for demolition of above mentioned
buildings/structures
After this time, the landscape equipment was removed and the San Bernardino County
Department of Environmental Health became actively involved through their Weed
Abatement Program (with weed abatement to be performed on an ongoing and annual basis
if necessary). Ms. Nissenson's attorney (Josh McManus) maorl
d���Yvi n
22795 Barton Road • Grand Terrace, California 92313-5295 • (909) 824-6621
M
M
22237 Barton Road
Grand Terrace, CA 92313
Prepared by,
V I'mf W-, a
Hally Capyello
Planning Intern
Page 3
Approved by,
Patrizia Materassi
Community Development Director/
Zoning Code Enforcement Officer
Attachments: A - Declaration of Nuisance
B - Citizen Complaint
C - Photographs
D - Report from County Fire Warden
rM:HC:lm
wp\punning\ce\CE9307. cc
—v
Tlic following actions are required to eliminate the public nuisance:
1. Immediate removal of landscape businesses and associated storage of business materials.
2 Removal of all partially destroyed or dilapitated buildings and/or structures from the property.
3. Removal of all junk, lumber, trash, debris, weeds, vegetation, rubble, neglected
machinery/vehicles.
4. Pulling of appropriate building permits for demolition of buildings.
4W If the above action #1, removal of landscaping business and associated storage of machinery equipment and
vehicles is not completed immediately the City of Grand Terrace shall eliminate the public nuisance by
completing said action, and the cost of the abatement will ue assessed against the property, and will be
attached as a lien upon the property until paid in accordance with the Grand Terrace Municipal Code.
If items #2 and #3 are not completed by October 23, 1993, the City of Grand Terrace shall eliminate the
nuisances completing said action, and the cost of the abatement will be assessed against the property, and will
be attached as a lien upon the property until paid in accordance with the Grand Terrace Municipal Code.
We would sumest that due to Your Personal circumstances that the City cleaning up your property would be
of treat benefit to You this one time as it would eliminate in an expeditious manner, the maintenance problem
you have on Your property. As mentioned the costs will be placed on a lien to Your property and will be
covered at the time You decide to sell your property Please note that this does not cover the landscaping
businesses vehicles and associated storage as they will have to be removed immediately by you or the City.
fThis determination may be appealed to the Grand Terrace City Council by submitting an application for appeal
to the City Clerk's Department within ten days from the date of this Declaration.
Patnzia Materassi,
Code Enforcement Officer
Community Development Director
PM:ma
cc: L;lomas Schwab, City Manager
John Harper, City Attorney
Randy Anstine, Assistant City Manager
c: \wp51\planning\ce\ce9307.dec
7
10 -, 2 -U
Date
Fr7
Z"04
DATE: May 5, 1994
CRA () COUNCIL ITEM (X) MEETING DATE: MAY 25,1995
SUBJECT: Grand Terrace participation in the Summer Youth Employment Training
Program (SYETP)
FUNDING REQUIRED NO FUNDING REQUIRED xx
BACKGROUND
i
The City of Grand Terrace has received a block grant in the amount of $28,873 from the Private Industry
Council to operate a Summer Youth Employment Training Program. This years grant will be issued in two
allocations. The fast allocation is in the amount of $22,457,and the second allocation will be $6,416.
Nationally this program is the single largest employer of youth. Its goal is to provide youth with employable
skills and good work attitudes. The program will be operated in accordance with the Jobs Training Partnership
Act, 252.
• Eligible youth (ages 14-21, in school, out of school, and in private school students) who reside within
the County of San Bernardino can be served in the Summer Youth Employment Program.
• Summer Youth Providers are encouraged to target high -risk youth as their SYETP population to serve.
• Priority continues to be training and employment to the "most in need".
• Providers are required to:
(1) develop an Individual Strategy Plan, based on an objective assessment;
(2) provide remedial skills training for youth deficient in basic math and reading skills; and
(3) provide pre-employment/work maturity skills training for youth deficient in 5 of the 11 core
competency areas of pre-employment/work maturity.
The following is staff's visions of the 1995 Summer program - where new entrants into the work force and those
with short job histories:
1) build and refine a strong foundation of work, employment competencies, and discipline of work; and
2) gain an appreciation of the inextricable connection between work and life long learning, which is so
critical to a long term attachment to and success in a rapidly changing labor market.
Please find attached SYETP agreement which contains the work and budget statement.
STAFF RECOMMENDS THAT COUNCIL:
Authorize participation in the San Bernardino County Summer Youth Employment Training Program
(SYETP), for the summer of 1995, and authorize the Mayor and City Managerf to execute all required
agreements and affidavits. In addition, approve both block grant allocations totalling $28,873.
a:\syetp\ TS:LM:lm Attachment
COUNCIL AGENDA ITEM # g b
22795 Barton Road
Grand Terrace
4,,, alifornia 92313
Civic Center
(909) 824-6621
Fax (909) 783-7629
Fax (909) 783-2600
Byron R. Matteson
Mayor
Gene Carlstrom
Mayor Pro Tempore
Herman Hilkey
Jim Singley
Dan Buchanan
Council Members
Thomas J. Schwab
CityManager
STAFF REPORT
12.515
DATE: May 17, 1995
MEETING DATE: May 25, 1995
SUBJECT: Landscaping and Street Lighting District 89-1
F.Y. 1995-1996 - Levy of Assessment
In 1989, City Council required a developer to form an Assessment District for
the purpose of maintaining the landscaping and lighting as required by the
Conditions of Approval. Subsequently, two other developments were required
to be included in such a program and these were annexed to the original A.D.
89-1 as Annexation No. 1.
Each year, City Council by early August must consider the costs associated
with the maintenance of these districts, and adopt as presented or modify the
Engineer's "Report' providing for assessments to be placed on the tax rolls to
cover costs of maintenance and operation during the next fiscal year.
Staff has reviewed the expenditures for the last fiscal (1994-1995) year, and
based on our best estimate at this time, the costs of operation and
maintenance should approximately equal the assessments levied and collected.
It is our estimate, that these costs and assessments should remain for the
coming fiscal year and will adequately cover the costs.
Attached is a copy of Engineer's "Report' for the F.Y. 1995-1996, along with
the Order of Procedure and copies of the Resolution to be adopted.
1. Adopt Resolution ordering City Engineer to prepare Plans,
Specifications, Cost Estimate, Diagram and Assessment
(Engineer's Report").
2. Adopt Resolution approving Engineer's "Report'.
3. Adopt Resolution of Intention.
JK:dlk
COUNCIL AGENDA ITEM # $ C
3. A diagram of the area proposed to be assessed;
4. An assessment of the estimated costs for maintenance work for said
fiscal year.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Grand Terrace does hereby resolve, determine and order as follows:
4W SECTION 1. That the above recitals are all true and correct.
SECTION 2. That a map entitled
CITY OF GRAND TERRACE
LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1
ANNUAL LEVY
as submitted to this City Council, showing the boundaries of the proposed area to be
assessed and showing the works of improvement to be maintained, is hereby approved,
and a copy thereof shall be on file in the Office of the City Clerk and open to public
inspection. The proposed parcels and properties within said area are those to be assessed
to pay certain of the costs and expenses for said maintenance work.
SECTION 3. That the proposed maintenance work within the area proposed
to be assessed shall be for certain street lighting improvements, as said maintenance work
is set forth in the "Report" to be presented to this City Council for consideration.
SECTION 4. That Joseph Kicak,City Engineer, is hereby ordered to
prepare and file with this City Council, a "Report" relating to said annual assessment and
levy in accordance with the provisions of Article IV, commencing with Section 22565 of
Chapter 1 of the Streets and Highways Code of the State of California.
SECTION S. That upon completion, said "Report" shall be filed with the
City Clerk, who shall then submit the same to this City Council for its consideration
pursuant to Sections 22623 and 22624 of said Streets and Highways Code.
PASSED, APPROVED AND ADOPTED this 25th day of May, 1995, by the
following vote:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
RESOLUTION NO. 95-
A RESOLUTION OF THE CITY COUNCIL APPROVING
THE ENGINEER'S "REPORT" FOR THE ANNUAL LEVY
OF ASSESSMENT FOR FISCAL YEAR IN A DISTRICT
WITHIN SAID CITY
WHEREAS, the CITY COUNCIL of the CITY OF GRAND TERRACE,
CALIFORNIA, pursuant to the provisions of Division 15, Part 2 of the Street and
Highways Code of the State of California, did, by previous Resolution, order the
preparation of an Engineer's "Report" for the annual levy of assessments, consisting of
plans and specifications, an estimate of the cost, a diagram of the district, and an
assessment relating to what is now known and designated as
CITY OF GRAND TERRACE
LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1
(hereinafter referred to as the "District"); and
WHEREAS, there has now been presented to this City Council the "Report" as
required by said Division 15 of the Streets and Highways Code and as previously directed
by Resolution; and
WHEREAS, this City Council has now carefully examined and reviewed the
"Report" as presented, and is satisfied with each and all of the items and documents as
set forth therein, and is satisfied that the assessments, on preliminary basis, have been
spread in accordance with the benefits received from the maintenance to be performed,
as set forth in said "Report. "
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Grand Terrace does hereby resolve, determine and order as follows:
SECTION 1. That the above recitals are all true and correct.
SECTION 2. That the "Report" as presented, consisting of the
following:
A. Plans and specifications;
B. Estimate of costs;
C. Diagram of the District;
D. Assessment of the estimated cost;
RESOLUTION 95-
44 RESOLUTION OF THE CITY COUNCIL DECLARING
ITS INTENTION TO PROVIDE FOR AN ANNUAL LEVY
AND COLLECTION OF ASSESSMENTS FOR CERTAIN
MAINTENANCE IN AN EXISTING DISTRICT,
PURSUANT TO THE PROVISIONS OF DIVISION 15,
PART 2 OF THE STREETS AND HIGHWAYS CODE OF
THE STATE OF CALIFORNIA, AND SETTING A TIME
AND PLACE FOR PUBLIC HEARING THEREON
WHEREAS, the CITY COUNCIL of the CITY OF GRAND TERRACE,
CALIFORNIA, has previously formed a street lighting district pursuant to the terms and
provisions of the "Landscaping and Lighting Act of 1972", being Division 15, Part 2 of
the Streets and Highways Code of the State of California, in that is known and designated
as
CITY OF GRAND TERRACE
4 LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1
(hereinafter referred to as the "District"); and
WHEREAS, at this time, this City Council is desirous to take proceedings to
provide for the annual levy of assessments for the next ensuing fiscal year, to provide for
the costs and expenses necessary for continual maintenance of improvements within said
District; and
WHEREAS, at this time there has been presented and approved by this City
Council, the Engineer's "Report" as required by law, and this City Council is desirous
of proceeding with the proceedings for said annual levy.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Grand Terrace does hereby resolve, determine and order as follows:
SECTION 1. That the above recitals are all true and correct.
as
SPECIAL FUND
SECTION 7. That all monies collected shall be deposited in a special fund known
"SPECIAL FUND
CITY OF GRAND TERRACE
LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1 If
Payment shall be made out of said fund only for the purpose provided for in this
4r Resolution, and in order to expedite the making of this maintenance and improvement,
the City Council may transfer into said fund as it may deem necessary to expedite the
proceedings. Any funds shall be repaid out of the proceeds of the assessments provided
for in this Resolution.
BOUNDARIES OF DISTRICT
SECTION 8. Said contemplated maintenance work is, in the opinion of this City
Council, of direct benefit to the properties within the boundaries of the District, and this
City Council makes the costs and expenses of said maintenance chargeable upon a
district, which district said City Council hereby declares to be the district benefitted by
said improvements and maintenance, and to be further assessed to pay the costs and
expenses thereof. Said District shall include each and every parcel of land within the
4W boundaries of said District, as said District is shown on a map as approved by this City
Council and on file in the Office of the City Clerk, and so designated by the name of the
District.
PUBLIC PROPERTY
SECTION 9. Any lots or parcels of land known as public property, as the same
are defined in Section 22663 of Division 15, Part 2 of the Streets and Highways Code of
the State of California, which are included within the boundaries of the District, shall be
omitted and exempt from any assessment to be made under these proceedings to cover
any of the costs and expenses of said improvements and maintenance work.
PUBLIC HEARING
SECTION 10. NOTICE IS HEREBY GIVEN THAT THURSDAY, THE 8TH
DAY OF JUNE, 1995, AT THE HOUR OF 6:00 P.M., IN THE REGULAR MEETING
OF THE CITY COUNCIL, BEING THE COUNCIL CHAMBERS, IS THE TIME AND
PLACE FIXED BY THIS CITY COUNCIL FOR THE HEARING OF PROTESTS OR
OBJECTIONS IN REFERENCE TO THE ANNUAL LEVY OF ASSESSMENTS, TO
AYES:
NOES:
ABSENT:
ABSTENTIONS:
BYRON MATTESON, MAYOR
CITY OF GRAND TERRACE
ATTEST:
BRENDA STANFILL, CITY CLERK
4 CITY OF GRAND TERRACE
APPROVED AS TO FORM:
JOHN HARPER, CITY ATTORNEY
CITY OF GRAND TERRACE
POLICIES AND PROCEDURES FOR
APPLYING SPECIAL ASSESSMENTS TO THE TAX ROLLS
GENERAL
A. Before special assessments may be placed on the County tax rolls, a contract for their collection must
be executed between the governing body of the agency and the County Board of Supervisors. Once
this contract has been entered into, it is effective for any special assessment of that agency and
remains in effect until rescinded by either of the parties concerned. The County will charge a
$150.00 setup fee for new agencies requesting a special assessment contract, and, for any
agency requesting a new agency account number.
40 B. The County's processing cost is added to the total assessment amount that you provide to us; not
to exceed $2.00 per parcel per Section 29304 of the California Government Code. Our costs have
been established to be: $1 00 for every parcel when the listings are provided on hard copy for
keypunch. If the data is provided to us on a computer file, 5'/." or 3Y2"floppy diskette, or magnetic
tape compatible with our tax roll processing system, the cost is $.30 per assessment. If we receive
magnetic medium that requires extensive reformatting or interfacing to our programs, the cost is $1 00
per assessment. Format specifications for submitting assessments on magnetic tape or floppy
diskette are attached.
C. The processing charge is based on the cost of applying the assessment to the tax roll and the
attendant accounting; not for the collection of the taxes. Because of the nature of the cost, the
County will recover its total costs from the first current secured apportionment, regardless of which
property owners paid their assessments. After this recovery is affected, the agency will receive the
full amount collected from the property owners.
D. If your agency applies credits from redevelopment agency funding, this office is not concerned with
the amount of the credit or the amount of the original charge. Provide only the final amount that you
wish to be collected from the County tax rolls.
E. Once the County tax roll is extended, it is turned over to the Tax Collector for collection. Any
corrections that must be done to the tax roll require new tax bills, and result in a cost to the County
of $25.00 per correction. This cost must be reimbursed by the agency requiring a correction.
Therefore, it is recommended that you do not collect directly from any property owner after the
assessment has been applied to the tax roll.
If an error has occurred, there are three alternatives:
Request an amended tax bill with the corresponding payment of $25.00.
2. Have the property owner pay his tax bill, show proof of payment, and then reimburse directly
to the taxpayer.
Provide the taxpayer with a check for the incorrect assessment amount payable to the County
Tax Collector so that the property owner may include that with his own payment to pay the tax
bill.
F If your assessments are not recorded as liens on the property prior to submission of your parcel
listings to this office, and there is a change of ownership on the property prior to November 1 (the
date the first installment taxes become payable), most applicable sections of law require that this
charge be removed from the secured tax rolls and placed on the unsecured roll to be billed against
the previous owner. Because this results in two separate corrections, there are two $25 00 charges
for this action. Your agency should research the law pertaining to your assessments to determine
if this circumstance would be applicable. The recording of a lien or the release of such lien once
recorded, is entirely your agency's responsibility.
POLICIES AND PROCEDURES FOR
APPLYING SPECIAL ASSESSMENTS TO THE TAX ROLLS
Cont..
Specify only one amount for each parcel number and list each parcel number only once. Do
not show, for example, one parcel number with three amounts, or three parcel numbers with
one amount.
J. Charges to be entered on property on the State Board of Equalization (Utility) roll should, if possible,
be submitted on a separately identified listing. These charges are applied to the tax rolls by an
alternative procedure.
K. The new tax roll processing system has established the Assessor's parcel number at thirteen (13)
digits.
The format for the 13 digit parcel number is as follows:
• 4 digit map book number; insert a beginning zero if you have only 3 digits.
• 3 digit page number; all three digits must be present.
• 2 digit line number; both digits must be present.
• 4 digit parcel type and sequence number; we will insert four zeroes if you
do not provide this.
L. Our key punch staff has been instructed to "key as shown". Because of the volume of assessments
received, it is difficult for this office to analyze the parcel numbers received. You must review your
listings for accuracy and typographic errors before submission.
M. When submitting assessments for more than one Agency Account number, do not combine two
Agency Account numbers on the same page. Use separate pages for each Agency Account number.
N. The only items on your parcel listing that this office is concerned with are: (1) the parcel number;
(2) the amount to be collected for your agency, and (3) the Agency Account number.
Any additional information, such as owner, address, or acreage of property is ignored. The existence
of this information does not cause any problems as long as the parcel numbers and the amounts are
clear and easy to keypunch.
O. Parcel listings which are not clear or are not in required format will be returned for your correction.
III. SCHEDULE FOR 1996-96
A. Submit your parcel listings any time after July 1, but before August 18 Every effort will be made
to send you any "error reports" before the tax roll is extended.
B. The County tax rolls are usually extended during the third week in September. Any individual
problems may be resolved through September 81" Written notification of these changes should be
received by this office by that date. If your written notification will not reach us by September 81", a
phone call with the letter following, will suffice. Please be sure to call us if there are any other
problems or any questions about last minute items.
-1-
POLICIES AND PROCEDURES FOR
APPLYING SPECIAL ASSESSMENTS TO THE TAX ROLLS
Cont...
D. Special Assessment Final Extract - Report #P1347EO1
Final and permanent listing of all special assessments applied to the roll at time of extension. Any
corrections made after this time will be subject to charges as listed on page 1.
E. Paid Special Assessment Listing - Report #131824
After the end of each tax collection period, we will forward a computer listing of the parcels on which
payments have been received. This should balance to the money that we are apportioning for the
same period (Report #P1865 Apportionment Report). This will occur both on current secured
collections and on prior secured collections. This will also occur on our unsecured collections if an
assessment has been removed from the Current Secured tax roll and placed on the Unsecured roll.
F Unpaid Special Assessment Listing - Report #P1351 R01
In the past, a special report was created, upon request, listing "unpaid" special assessments as of
any given date. While this report is still available, the cost will be $45.00 per Agency Account Report
plus ACTUAL COMPUTER CHARGES, per request. The computer costs to run the report are very
high, and usually will range from approximately $1,000 to $2,000. The report is also available on
cartridge tape.
SAN BERNARDINO COUNTY
AUDITOR/CONTROLLER-RECORDER
Magnetic Tape Specifications for
Special Assessments 1995-96
REQUIREMENTS:
- 9-track tape only
- Record length = 80 (Block size 6080, Block factor 76)
EBCDIC
- No internal labels
- Exterior label should specify the block size (BS) and/or the blocking factor (BF) and that it has no labels (NL).
Either 6250 BPI (preferred) or 1600 BPI.
- Cover letter with control totals (parcel count and dollar amount) and signed by representative of assessing
agency. Include copy of resolution of governing body. Sample cover letter is attached.
- If tape contains more than one file, DO NOT use end of file indicators between files.
RECORD LAYOUT:
Column
Description
Note
1-5
"P1320"
Insert
6-16
Blank
17-22
Tape Preparation Date
YYMMDD
4 23-34
Blank
35
"D"
Insert
36-41
Blank
42-49
Agency -Account Code
Contact Auditor for Codes
50-51
Roll Year
Use "95" for 1995-96
52-55
Assessor Parcel # - Book
Insert leading zero, if needed to make four digits
56-58
Assessor Parcel # - Page
Three digits
59-60
Assessor Parcel # - Line
Two digits
61
Assessor Parcel # - Par Type
Zeros for most real property
62-64
Assessor Parcel # - Sequence
Exceptions are mobile homes, and
possessory interest.
65-66
Sequence Number
Use 01. If more than one record for the s a m e
parcel, increment to 02, 03, etc. This is an edit
check for erroneous dups.
67-77
Assessment Amount
The decimal is implied. Use "00000023450" f o r
$234.50.
78-80
Blank
INTEROFFICE MEMO
SAN 6[�NA401rq
DATE: PHONE:
FROM: (NAME)
(Dept)
TO: STEVE SOLANO, Tax Roll Services
Office of the Auditor/Controller, Property Tax Section
4
SUBJECT: SPECIAL ASSESSMENTS FOR COUNTY TAX ROLLS
File Name (Including Generation):
VOL. SER:
OMS Contact and Telephone
Special
Assessment
Name
Agency- Record
Account Count
Total
Dollar
Amount
SAMPLE
COUNTY
AGENCY
ONLY
I have reviewed and approved the data file prepared for the above special
assessments. Please proceed to apply this file to the County tax rolls.
(Signature)
(Date)
..............................................................................................
Instructions:
1. This format is to be submitted by user department.
2. Include a copy of appropriate resolution(s) or ordinances(s).
3. If multiple assessment accounts are being submitted on one file, list each
account with a separate "record count' and "total dollar amount'
Revised 4/95 (ptlsa\samemo)
Local Agency Name C,
Due June 16, 1995
1995-96 Tax Roll Year
COUNTY OF SAN BERNARDINO
OFFICE OF THE AUDITOR/CONTROLLER-RECORDER
PRELIMINARY NOTIFICATION OF SPECIAL ASSESSMENTS TO THE AUDITOR
Agency - Account
*Codes
Description
Agency
Contact
Person
Contact
Phone #
Phone N
for Tax Bill
1995-96 Activity
(Active, Inactive
or Discontinue)
ESTIMATED VOLUME
** Method of
Transmittal
Dollar
Parcel Count
* If New Assessment - Code: Agency - NLW
Codes for Method of Transmittal:
Paper Listing
Magnetic Pape
IBM Compatible Floppy Diskette (5")
Amortization Schedules Maintained by County Auditor
Internal Data File (County only)
Person Completing Form
\sa\prelim)