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11/09/1995FILE COPY 22795 Barton Road Grand Terrace California 92313-5295 ' Civic Center (909) 824-6621 Fax (909) 783-7629 Fax (909) 783-2600 Byron R. Matteson Mayor Gene Carlstrom Mayor Pro Tempore w , ,r Herman Hilkey Jim Singley Dan Buchanan Council Members Thomas J. Schwab City Manager November 9, 1995 CITY OF GRAND TERRACE Regular Meetings 2nd and 4th Thursday - 6:00 p.m. Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92313-5295 CITY OF GRAND TERRACE REGULAR COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS GRAND TERRACE CIVIC CENTER 22795 Barton Road * Call to Order - NOVEMBER 9, 1995 6:00 P.M. 4 * Invocation - Pastor Salim Elias, Azure Hills Seventh-Day Adventist Church * Pledge of Allegiance - * Roll Call - AGENDA ITEMS STAFF COUNCEL RECOMMENDATIONS ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY Approve 1. Approval of 10-26-95 Minutes 2. Approval of Check Register No. CRA110995 Approve ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL MEETING 1. Items to Delete 2. SPECIAL PRESENTATIONS None 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine & noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council - member, Staff Member, or Citizen may request removal of an item from the Consent Calendar for discussion. Approve A. Approval of Check Register No. 110995 B. Ratify 11-09-95 CRA Action C. Waive Full Reading of Ordinances on Agenda D. Approval of 10-26-95 Minutes Approve E. Approve Staff Attendance to Seminar in Monterey Approve PENDING C R A APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING - OCTOBER 26 1995 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on October 26, 1995 at 6:00 p.m. PRESENT: Byron R. Matteson, Chairman 4, Gene Carlstrom, Vice -Chairman Herman Hilkey, Agency Member Jim Singley, Agency Member Dan Buchanan, Agency Member Thomas J. Schwab, Executive Director John Donlevy, Assistant City Manager Brenda Stanfill, Secretary Patrizia Materassi, Community Development Director Lt. Kyritsis, Sheriff's Department Virgil Barham, Building and Safety Director Jim Winkler, Law Offices of Harper and Burns ABSENT: Bernard Simon, Finance Director 4 APPROVAL OF OCTOBER 12 1995 CRA MINUTES CRA-95-62 MOTION BY AGENCY MEMBER BUCHANAN, SECOND BY AGENCY MEMBER SINGLEY, CARRIED 5-0, to approve the October 12, 1995 CRA Minutes. APPROVAL OF CHECK REGISTER NO CRA102695 CRA-95-63 MOTION BY AGENCY MEMBER BUCHANAN, SECOND BY AGENCY MEMBER SINGLEY, CARRIED 5-0. to approve Check Register No. CRA 102695. Chairman Matteson adjourned CRA meeting at 6:10 P.M. SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHAIRMAN of the Community Redevelopment C R A AGENDA ITEM NO. c PENDING C R f APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY 1 DATE: NOVEMBER 9, 1995 CHECK REGISTER NO.110995 ---------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------- OUTSTANDING DEMANDS AS OF: NOVEMBER 9, 1995 CHECK NO. VENDOR P10773 HALLY CAPPIELLO P10775 PRUDENTIAL SERVICE BUREAU P10777 FINANCIAL 2000 P10782 C.G. WILSON CONSTRUCTION P10787 PRUDENTIAL SERVICE BUREAU P10788 INLAND COUNTIES INSURANCE P10789 C-) PACIFICARE OF CALIFORNIA 17) P10790 > PETTY CASH 32203 > ACCENT PRINT & DESIGN 32207 z BANK OF AMERICA Q 32208 VIRGIL BARHAM 32210 COSTCO 32216 HALLMARK COMMUNICATIONS 32234 RIVERSIDE HIGHLAND WATER 32237 SOUTHERN CA EDISON COMPANY DESCRIPTION CODE ENFORCEMENT INTERN, 10/7-10/20/95 HEALTH NETWORK INSURANCE,OCT.1995 APPRAISAL, 21815 VIVIENDA PROGRESS PAYMENT FOR 22808 MIRIAM WAY AND BUILDING/SAFETY PROJECT HEALTH NETWORK INSURANCE,NOV.1995 LIFE INSURANCE FOR NOV.1995 HEALTH INSURANCE FOR NOV.1995 REIMBURSE PETTY CASH, REHABILITATION PROGRAM BANNER FOR REHABILITATION PROGRAM TRUSTEE FEES FOR 1993 SERIES A BONDS AUTO ALLOWANCE FOR NOV.1995 REFRIGERATOR/BUILDING & SAFETY DEPARTMENT RETENTION ON WIRING/BUILDING & SAFETY WATER FOR REHABILITATION HOUSES ELECTRIC FOR REHABILITATION HOUSES AMOUNT $ 262.08 86.01 350.00 15,150.00 86.01 34.09 427.96 57.06 95.46 1,673.75 137.50 155.04 71.46 146.48 29.86 PEtrAG CITY COUNCIL APPROVAL CITY OF GRAND TERRACE Ll DATE: NOVEMBER 9, 1995 ---------------------------------------------------------------------------------------------------------- CHECK REGISTER NO:110995 ---------------------------------------------------------------------------------------------------------- OUTSTANDING ---------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------- DEMANDS AS OF: NOVEMBER 9, 1995 CHECK NO. VENDOR DESCRIPTION AMOUNT P10763 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 10/20/95 $ 239.97 P10764 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 10/20/95 48.73 P10765 COMCAST CABLEVISION CASH PAYMENTS FOR 10/20/95 126.15 P10766 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 10/23/95 185.46 P10767 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 10/23/95 79.13 P10768 COMCAST CABLEVISION CASH PAYMENTS FOR 10/23/95 98.36 P10769 LARRY MAINEZ PLANNING TECHNICIAN,10/9-10/20/95 683.20 n P10770 C SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 10/24/95 187.16 Z _ P10771 0 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 10/24/95 30.76 r P10772 COMCAST CABLEVISION CASH PAYMENTS FOR 10/24/95 38.97 > P10774 v BRENDA STANFILL REIMBURSEMENT FOR CAKES,VOLUNTEER PICNIC 29.57 O P10775 PRUDENTIAL SERVICE BUREAU HEALTH NETWORK INSURANCE,OCT.1995 669.75 P10776 STANDARD INSURANCE COMPANY DISABILITY INSURANCE,OCT.1995 734.47 P10778 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 10/26/95 108.25 P10779 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 10/26/95 93.17 r CITY OF GRAND TERRACE 3 DATE: NOVEMBER 9, 1995 CHECK REGISTER NO: 110995 ---------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------- OUTSTANDING ---------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------- DEb1ANDS AS OF: NOVEMBER 9, 1995 CHECK NO. VENDOR DESCRIPTION AMOUNT 32201 A & A PRODUCE PRODUCE FOR CHILD CARE $ 96.94 32202 AT & T PHONES FOR CITY OWNED FACILITIES 39.20 32203 ACCENT PRINT & DESIGN NOV. NEWSLETTER, SENIORS 103.44 32204 ADAIR OFFICE FURNITURE TABLE,CIVIC CENTER 150.58 32205 SANDRA AH SUE REIMBURSEMENT FOR CHILD CARE SUPPLIES 130.69 32206 THE APPLIANCE DOCTOR FILTERS FOR A/C UNIT, CHILD CARE 150.80 32208 VIRGIL BARHAM AUTO ALLOWANCE FOR NOV.1995 112.50 32209 BURTRONICS BUSINESS SYSTEM SUPPLIES FOR DUPLICATING MACHINE 62.50 -32211 JOHN DONLEVY AUTO ALLOWANCE FOR NOV.1995, AND REIMBURSEMENT FOR SUPPLIES,HISTORICAL/CULTURAL COMMITTEE 302 85 32212 ELCO CONTRACTORS, INC. PAVING/GRINDING LA CADENA 2,700.00 32213 EZ COMPUTER COMPUTER/TERMINAL, PLANNING DEPARTMENT 3,782.03 32214 EMPIRE TROPHIES & AWARDS RIBBONS FOR HALLOWEEN HAUNT 27.63 32215 EWING IRRIGATION SUPPLIES IRRIGATION SUPPLIES FOR PARKS 35.48 32217 HONEYWELL, INC. SERVICE HVAC UNIT,NOV.1995 1,114.16 32218 INTERNATIONAL CONF.BUILD. MEMBERSHIP FOR 1995/1996 85.00 r CITY OF GRAND TERRACE G� DATE: NOVEMBER 9, 1995 CHECK REGISTER NO:110995 ---------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------- OUTSTANDING DEMANDS AS OF: NOVEMBER 9, 1995 -------------------------------------------------------------------------'--------------------------------- CHECK N0. VENDOR 32235 SAN BERNARDINO MEDICAL 32236 THOMAS SCHWAB 32237 SOUTHERN CA EDISON COMPANY 32238 STAPLES 32239 THE SUN 32240 SYSCO 32241 TEXACO REFINING/MARKETING 32242 CHRISTIE THIERRY DESCRIPTION PRE -EMPLOYMENT PHYSICAL AUTO ALLOWANCE FOR NOV.1995, REIMBURSEMENT, LEAGUE OF CA CITIES/VOLUNTEER PICNIC EXPENSE ELECTRIC FOR CITY OWNED FACILITIES, PARKS, MERIDIANS, AND SIGNALS OFFICE SUPPLIES NOTICE OF PUBLIC HEARINGS FOOD FOR CHILD CARE FUEL FOR CITY TRUCKS/EQUIPMENT REIMBURSEMENT FOR LOCAL MILEAGE AMOUNT $ 55.00 460.73 5,816.14 257.43 319.26 520.11 279.74 33.40 32243 YOSEMITE WATERS BOTTLED WATER FOR CITY OWNED FACILITIES 194.55 PAYROLL FOR OCTOBER,1995 114,389.72 TOTAL: $152,911.16 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED CHECKS FOR PAYMENT OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY. BERITARD SIMON, FINANCE DIRECTOR CITY OF GRAND TERRACE PENDING CITY COUNCIL APPROVAL CITY COUNCIL MINUTES =0 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on October 26, 1995 at 6:00 p.m. $USENTs Byron R. Matteson, Mayor Gene Carlstrom, Mayor Pro Tem 4, Herman Hilkey, Councilmember Jim Singley, Councilmember Dan Buchanan, Councilmember Thomas J,- Schwab, City Manager John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Patrizia Materassi, Community Development Director Lt. Kyritsis, Sheriffs Department Virgil Barham, Building and Safety Director Jim Winkler, Law Offices of Harper and Burns ABSENT: Bernard Simon, Finance Director 4W The meeting was opened with invocation by Mayor Pro Tem Carlstrom, followed by the Pledge of Allegiance led by Councilman Herman Hilkey. Mayor Matteson convened City Council meeting at 6:00 P.M. Mayor Matteson reconvened City Council meeting at 6:10 P.M. SPECIAL PRESENTATIONS 2A. Recycling Family of the Month - September 1995 Mayor Matteson announced that the Ezekial Hernandez family of 22436 Franklin Street are the recipients of the recycling family of the month award for the month of August 1995 and of the local merchants gift certificates from La Pasta Italia, Demetris' Restaurant, and Grand Heritage Cleaners. 2B. Commendation - Friends of the Libma Mayor Matteson read and presented the Friends of the Library with a Commendation for their years of dedicated work that has benefitted the Grand Terrace Branch Library. KIRRVOUIEKA ' CC-95-132 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY MAYOR PRO COUNCILAGENDA REM #J%D Council Minutes 10/26/95 Page 3 Councilmember Hifty, thanked staff for the Volunteer Appreciation Picnic. He reported that he also attended the League of California Cities Conference. He reported that he attended a great presentation on the electric monopoly breakup of Edison and Pacific Gas and Electric. The City's display looked very good and got a lot of feedback on the program. Mayor Matteson, reported that he also attended the League of California Cities Conference and also attended the presentation on the electric monopoly breakup with Councilmember Hilkey. He stated that the conversion is going to be complicated but should be good for everyone. He stated that he also attended a presentation on Marketing Your City (Marketing Small Towns) and stated that he will discuss it later during the General Plan Task Force Progress Report. He stated also that the display looked good and people were very interested in the program. - He reminded everyone that Saturday, November 4, 1995 is the Grand Terrace Country Fair sponsored by the Historical and Cultural Activities Committee. He stated that the Volunteer Appreciation Picnic had a good turnout this year and that it is the City's way of thanking the volunteers for all of their hard work throughout the year. 7A. Second Reading - An ordinance AdWting Amendment. Z-95-03. and Associated Negative Declaration. E-95-07. for Amendment to the MunicjjW Code, ChaRte CC-95-134 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER BUCHANAN, CARRIED 5-0, to approve the second reading of an ordinance adopting amendment, Z-95-03, and associated negative declaration, E-95-07, for amendment to the Municipal Code, chapter 5.06, Home Occupation Permit Procedures and Criteria. 7B. Second Reading - An Ordinance Adopting Amendment Z-95-04 Rep ling Chanter 10 of the Grand Terrace Municipal Code and Adopting a Revised Chapter 10 and its Associated Negative Declaration E-95-10 (Residential Parking Regulations) CC-95-135 MOTION BY MAYOR PRO TEM CARLSTROM, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 5-0, to approve the second reading of an ordinance adopting amendment, Z-95-04 repealing Chapter 10 of the Grand Terrace Municipal Code and adopting a revised Chapter 10 and its associated negative declaration, E-95-10 (Residential Parking Regulations). Community Development Director Materassi, stated that the Socio-Economic Element and the Parks and Recreation Element will be covered. The Socio- Economic Element is a new element and is optional. Included in this element is everything that the General Plan Task Force and the Planning Commission would Council Minutes 10/26/95 Page 5 to the Lion's Club, Wilden Pump, Azure Hills Church and residents themselves. Even a simple park bench donated by the Women's Club, for instance, may help the effort. The ratio of park land versus population to be increased; More neighborhood and linear parks for joggers and bikers, rather than community parks; Develop short term actions and install portable toilets, drinking fountains, equipment for children, benches and walkways for strollers; Facilities to be for all ages; Lighting to be installed on linear parks for security; Park on the west side of freeway; and Hiking trails on Blue Mountain. She recommended that the City go to the Grand Terrace Lion's Club and Women's Club for donations to help develop the parks. She also stated that the City should look into getting an easement from the site adjacent to Terrace View 4W Elementary School to expand the park land at Susan Petta park, since the City has the authority to use school grounds. She stated that this agreement was signed years ago giving authorization to utilize Terrace Hills Jr. High School grounds by the City's Park and Recreation Department. Councilmember Singlev, stated that Community Development Director Materassi and the General Plan Task Force is doing a terrific job and agrees with everything that they are doing. Mayor Pro Tem Carlstrom, stated that he also feels the General Plan Task Force is doing a great job. He agreed with Phyllis Sternberg that we should look into getting an easement from the property adjacent to Terrace View Elementary School to expand the park land at Susan Petta Park. He also stated that the local service clubs are always into community activities and may be able to donate funds to develop park land. Councilmember Hilkey, stated that if the 6 to 8 lots along Barton were split or in the center of the lots a center was created that would create a park in the center of town. He questioned, if you look at an aerial map of town, does the right-of-ways caused by the power lines and the aqueduct (Gage Canal) form a square. Could this be used as a bike way or walk way. Phyllis Sternberg, stated that she spoke to the water district and found that it is private land and there are liabilities involved, however, it is something that is open for discussion. Council Minutes 10/26/95 Page 7 in communities. CLOSED SESSION 9A. Potential Litigation - Governmental Claim Filed by La= Halstead Against the City of Grand Terrace Mayor Matteson announced that Council met in closed session to discuss potential litigation - Governmental claim filed by Larry Halstead against the City of Grand 4, Terrace. Ln CC-95-136 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY MAYOR PRO TEM CARLSTROM, CARRIED 5-0, to reject the Governmental claim filed by Larry Halstead against the City of Grand Terrace ORDER OF ADJOURNMENT Mayor Matteson adjourned the City Council Meeting at 8:35 p.m., until the next Regular CRA/City Council Meeting which is scheduled to be held on Thursday, November 9, 1995. MAYOR of the City of Grand Terrace CITY CLERK of the City of Grand Terrace STAFF REPORT DATE: November 3, 1995 CRA ITEM () COUNCIL ITEM (X) MEETING DATE: November 9, 1995 SUBJECT: AUTHORIZATION FOR THE CITY CLERK TO ATTEND THE LEAGUE OF 40 CALIFORNIA CITIES SEMINAR IN MONTEREY, DECEMBER 6-8, 1995 lI The League of California Cities is holding a City Clerk's Department New Law and Election Seminar in Monterey on December 6-8, 1995. This Seminar will provide valuable information to prepare for the election in the coming year. Staff is requesting authorization to attend. Sufficient funds are available in the travel budget. STAFF RECOMMENDS COUNCIL: AUTHORIZE THE CITY CLERK TO TRAVEL TO MONTEREY TO ATTEND THE LEAGUE OF CALIFORNIA CITIES NEW LAW AND ELECTION SEMINAR, DECEMBER 6-8, 1995. COUNCIL AGENDA ITEM #3E- CRA ITEM () COUNCIL ITEM (XX) MEETING DATE: November 9, 1995 SUBJECT: SENIOR CENTER WATER HEATER PROJECT: CDBG Recommendation: FUNDING REQUIRED NO FUNDING REQUIRED 70C SUMMARY In September, 1995. the City received authorization from the San Bernardino County Department of Economic and Community Development to proceed with the previously approved project to upgrade the water heater at the Senior Center. T1us proposed water heater will include a M size water heater to replace the existing 10 gallon under the counter unit at the Center. The noticing for this project will be a request for a quotation and proposal for electrical the provision of the heater, upgrading to the existing plumbing and electrical in the building. At the present time, the existing water heater is sufficient, however, it is at its maximum capacity. The project is expected to be completed in January, 1996. FISCAL IMPACT The cost for the project is not expected to exceed $2,500. STAFF RECOMMENDATION That the City Council: 1. Approve the bid specifications for the Senior Center Water Heater Project; and 2. Authorize the City Clerk to advertise a Notice Inviting Bids for the project. ATTACHMENT Bid Specifications (On File in the City Clerk's Office) CITY OF GRAND TERRACE CITY COUNCIL AGENDA REPORtOUNCIL AGENDA ITEM #,�F COMMITTEE REQUEST FOR CITY COUNCIL ACTION COUNCIL MEETING DATE: 9 NOVEMBER 95 COMMISSION/COMMITTEE: CRIME PREVENTION 4w DATE: NOV. 2, 1995 PROBLEM: THE CRIME PREVENTION COMMITTEE HAS ONE REGULAR MEMBER AND TWO ALTERNATE MEMBER VACANCIES. ALTERNATIVES: 6 CONTINUE WITH THE VACANCY UNTIL ANOTHER CANDIDATE APPLIES. SOLUTION: ACCEPT THE APPLICATION OF ROBERT STEWART AS A REGULAR MEMBER OF THE COMMITTEE. PROPOSED ACTION TO BE TAKEN BY COUNCIL AND OR STAFF: THE CRIME PREVENTION COMMITTEE RECOMMENDS THAT THE COUNCIL ACCEPT THE APPLICATION OF ROBERT STEWART AS A REGULAR VOTING MEMBER OF THE CRIME PREVENTION COMMITTE AND MAYOR BYRON MATTESON PREPARE A LETTER TO MR. ROBERT STEWART REGARDING THIS ACTION. couNCILacErroa rrEm #5F11a RECEIVED HISTORICAL & CULTURAL ACTIVITIES COMMITTEE MINUTES FOR OCTOBER 2, 1995 :.ITY CLERK'S DEPT. The meeting was called to order by Chairman Vi Gratson at 7 PM. Those present were Vi, Ann Petta, John Donlevy, Hannah Laister, Colleen Edmundson, Judy McBride, and Pauline Grant. The Secretary's minutes for September were read and approved with the following corrections: the man with the map is Mr. Horton, and paragraph 7 should be men. Ann made a motion to accept, seconded by Colleen. The special meeting minutes were read and approved on motion by Pauline, seconded by Judy. There was no Treasurer's report. Country Fair: Judy had the posters for the Fair made up at no cost. A Thank You will be sent to Dennis Duarte at PIP in San Bernardino. The Committee is working on the flyers which do not include no food items to be sold. The Committee sells the food from the cooking contest as a fundraiser. John suggested "No food items to be sold - food from the cooking contest is donated to the Committee to be sold". Judy suggested "All food items will be sold by the H & C Committee". All agreed with John's suggestion. Pauline will do publicity for radio and give an item to Denise Hell of Grand Terrace News. Irene will do TV and newspapers. Ann only has 11 entries so far. Members were encouoraged to contact friends and neighbors. Judges suggested were Phil Spisak, Ron Christenson, Barbara Tinsley and George from the Bluff's Resturant. These people will be contacted. Vi will get supplies. John said the City has an account with Cosco; he will go with Vi. The next meeting will be November 6th at 7 PM. The meeting was adjourned at 8:14 PM. Respectfully submitted, Hannah Laister, Secretary COUNCIL AGENDA ITEM iYSI923 DATE: November 2, 1995 STAFFREPORT CRA ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: November 9, 1995 04, SUBJECT: ORDINANCE AUTHORIZING THE CITY MANAGER TO PERFORM EMERGENCY PUBLIC PROJECTS FUNDING REQUIRED NO FUNDING REQUIRED XX Chapter 803 of the 1994 state statutes has been amended to allow some flexibility for performing emergency public projects without the benefit of competitive bidding for projects in excess of $5,000. Under current law, it is required that a special meeting be held with 24-hour notice and a 4/5 vote from the City Council to authorize emergency public work. In the event of an emergency, these requirements would be cumbersome and inefficient. 4 By adoption of the Ordinance, the statute now allows the delegation of the City Manager as the individual authorized to order emergency public project work. The action would be brought before the City Council at the next scheduled meeting, where the action would be ratified. ADOPT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE AUTHORIZING THE CITY MANAGER TO PERFORM EMERGENCY PUBLIC PROJECT WORK. TS:yjm Attachments COUNCIL AGENDA ITEM #t tp6 LAW OFFICES OF HARPER & BURNS Members of the City Council CITY OF GRAND TERRACE October 5, 1995 Page 2 passage of a resolution by a 4/5 vote setting forth the nature of the emergency and declaring that the public interest and necessity demand the immediate expenditure of money to safeguard life, health or property. 4W Chapter 803 of the 1994 Statutes now authorizes two alternate methods to deal with an emergency. The first is the traditional method of having the City Council dispense with the need for bidding by making certain findings by a 4/5 vote. The second alternative allows the City Council to delegate, resolution or ordinance, to the appropriate non -elected officer (including City Manager or Chief Engineer) the authority to order such action. This authority requires the non -elected officer to report to the City Council at the next meeting with the reason(s) justifying why the emergency will not permit the delay attributed to going through the competitive bid process. Thereafter, the City Council must review the necessity for continuing the emergency action at each successive meeting. It must vote to continue with the work at each regularly scheduled meeting thereafter. The City Council must terminate the action at the earliest possible date that conditions warrant so that the remainder of the emergency work can be done by noticed bid. (Public Contract Code Section 22050) ALTERNATIVES 1. Adopt the proposed ordinance which authorizes the City Manager to order emergency work, subject to reporting to the City Council on the status of the urgency. '. Not adopt the proposed ordinance and require all emergency work to be done after the Council has acted, in a properly noticed hearing, on the emergency. If you have any further questions or comments, please do not hesitate to call. Very Truly Yours, HARPER & BURNS t a_�A John R. Harper CITY ATTORNE 0 Section 3: That the City Clerk shall certify to the adoption of this Ordinance and cause it to be posted as required by law. PASSED, APPROVED, and ADOPTED this day of , 1995. ATTEST: City Clerk • i • • r l -91 City Attorney Mayor CRA ITEM () COUNCIL ITEM (XX) MEETING DATE: November 9, 1995 SUBJECT: IMPLEMENTATION AGREEMENT: NPDES PROGRAM Recommendation: FUNDING REQUIRED NO FUNDING REQUIRED XX SUMMARY As the Council is aware, the City is a Co-Pennittee with the County Flood Control District and 15 other San Bernardino County Cities under a National Pollutant Discharge Elimination System (NPDES) Permit, as required by the Clean Water Act. In June, 1995, the Co-Permittee's met and voted to revise the formula calculation for detenninmg agency contributions for the adrninrstrttion of the NPDES Permit. The actual agency cost is now determined based on the total basic land use units in relation to die total units of all participating agencies. For the City of Grand Terrace the cost is now $3,500 per year, a reduction of $2,200 from our previous costs of $5,700. FISCAL IMPACT A budgetary savings of $2.200 from die 1995-96 Budget. STAFF RECOMMENDATION That the City Council: 1. Approve Amendment No. I to the Implementation Agreement NO> 92-315 between the City of Grand Terrace and the San Bernardino County Flood Control District.; and 2. Audrorize the Mayor to execute the Agreement. ATTACHMENT • Letter from Flood Control Requesting Amendment • Amendment No. 1 CITY OF GRAND TERRACE CITY COUNCIL AGENDA REPORTCOUNCIL AGENDA irEM # Page 2 October 13,1995 RE: Amendment to Implementation Agreement No. 92-315 If you have any questions, please contact Naresh Varma, NPDES Coordinator at (909) 387-2620. 4w Sincerely, �.eM Cl-l�lli� KEN A. MILLER, P.E., Flood Control Engineer KAM:NPV jm/mmA&mvu.noc Enclosures 4w cc: NPDES Co-Peimittees Jim Borcuk Naresh Vaima CLL/RVM Reading File MINUTES OF THE BOARD OF SUPERVISORS OF SAN BERNARDINO COUNTY, CALIFORNIA L 0 14-M7-000 Rev. 10181 November 14, 1995 FROM: KEN A. MILLED Director Transportation/Flood Control SUBJECT. NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES) STORMWATER PERMIT IMPLEMENTATION AGREEMENT, SANTA ANA REGION - FILE#10(NPD)-2.11 RECOMMENDATION: Acting as the governing body of the Flood Control District and as the governing body of the County, approve Amendment No. 1 to the Implementation Agreement No. 92-315 between the Flood Control District and the Co-Permittees listed in this agreement. BACKGROUND INFORMATION: On October 19, 1990, the Flood Control District and the County (unincorporated areas), and the incorporated Cities in the County within the Santa Ana River watershed, as Co-Permittees, obtained an area -wide National Pollutant Discharge Elimination System (NPDES) Permit, Order No.90-136, NPDES No. CA8000200, as required by the Clean Water Act, Amended in 1987. Under the requirements of the permit, the Co-Permittees entered into an Implementation Agreement for delegation of responsibilities and funding of program costs on a shared cost basis. This Amendment No. 1 to the Agreement revises the mechanism of funding the program costs by the Co-Permittees. The District's share of funding will remain at 5% of the program cost while the Countys will reduce from 26% to 12.3%. REASON FOR RECOMMENDATION: Board approval is required to effect this Amendment No. 1. REVIEW BY OTHERS: This item was reviewed by Deputy County Counsel Charles S. Scolastico on September 25, 1995 and by the Fourth and Fifth District's Supervisorial Staff on October 3, 1995, by the Second District's Supervisorial Staff on October 5, 1995, and by the Third District's Supervisorial Staff on October 12, 1995. FINANCIAL DATA: The Flood Control District and the County will incur costs of approximately $23,700.00 and $58,500.00 respectively, for Fiscal Year 1995/1996 as their share of the area -wide program costs. Funding is available from the Flood Control District budget to provide for these costs. Action of the Board of Supervisors ITEM COUNTY OF SAN BERNARDINO Chairman, Board of Supervisors (State if Corporation, Company, etc.) Dated: By: (Authorized Signature) '7GNED AND CERTIFIED THAT A COPY OF THIS CUMENT HAS BEEN DELIVERED TO THE Dated: CHAIRMAN OF THE BOARD Clerk of the Board of Supervisors of the County of San Bernardino Deputy Title: Address: (6,AN BERNARDINO COUNTY FLOOD CONTROL DISTRICT Chairman, Board of Supervisors Dated: ATTESTED: Secretary of the Flood Control District (State if Corporation, Company, etc.) By (Authorized Signature) Dated: Title: Address: APPENDIX A-1 r The following formula will be used by the DISTRICT to determine the share costs for the area -wide program as required in the "National Pollutant Discharge Elimination System Stormwater Permit Implementation Agreement, Santa Ana Region", Section IV. 1. The total annual area wide program. costs will be determined by the DISTRICT and allocated to the CITIES and the COUNTY by the following formula: 4. Agency's annual contributing total = (total Program Costs x 0.95) x Agency's contributing percentage Agencies: County of Sari Bernardino Cities of: Big Bear Lake Chino Chino Hills Colton Fontana Grand Terrace Highland Loma Linda Montclair Ontario Rancho Cucamonga Redlands Rialto San Bernardino Upland Yucaipa 2. Agency's contributing percentage is determined by the following: 1 Basic Unit (BU) = 1/6-acre single-family residential parcel with a runoff factor of 0.40 Number of Basic Units per Land Use GROUP LAND USE RUNOFF FACTOR NO. OF BUs PER ACRE A Commercial, Industrial, Poultry 0.80 12 B Apartments/Mobile Home Parks 0.60 9 Churches and Schools C Single -Family Residential 0.40 D Dairies, Livestock (Exempt) E Irrigated Groves, Golf Courses 0.0067 0.10 F Cultivated Crops, Undeveloped 0.0033 0.05 Land number of basic units per acre = (area of parcel in acres) x (runoff factor) 1 Basic Unit Example For 1-acre commercial parcel. No. of basic units/acre 1-ac x 0.8 =12 1/6-ac x 0.4 1 DATE: November 2, 1995 STAFF REPORT CRA ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: November 9, 1995 SUBJECT: RESIDENTIAL PARKING POLICY FUNDING REQUIRED NO FUNDING REQUIRED XX With adoption of the new regulations regarding residential parking, staff is recommending a policy to the City Council regarding the enforcement of the newly -adopted policy. The newly -adopted policy has a primary change that now prohibits the parking of commercial vehicles in front yards and driveways. The vehicles defined in the policy are commercial vehicles, automobiles, mobile homes, boats, and trailers. Staff has determined that the Grand Terrace Citizen Patrol could be utilized as a proactive force fir' in identifying illegally parked commercial vehicles in residential zones, as well as assist in the enforcement of the 72-hour parking limit on residential streets. The Citizen's Patrol would be the first contact, with follow-up by the Sheriff's Department for additional ticketing or towing. At the request of Council Member Singley, staff is researching the enforcement policy currently in use by the City of Yucaipa, and may request that the Council amend our policy. In addition, Council Member Buchanan brought up the subject of developing guidelines for code enforcement issues not related to parking, particularly staff's approach to proactive policing. This item is scheduled for hearing before the Planning Commission on November 16, and will be brought back before Council at the first City Council meeting in December. ADOPT A POLICY TO ENFORCE THE NEWLY -ADOPTED PARKING REGULATIONS WHICH UTILIZES THE CITIZEN'S PATROL AS THE PRIMARY CONTACT, WITH FOLLOW-UP BY THE SHERIFF'S DEPARTMENT. THIS POLICY WILL HAVE A PRIMARY EMPHASIS IN THE R-1 7200 ZONE. TS:yjm COUNCIL AGENDA ITEM # S�