The URL can be used to link to this page

12/14/1995FILE COPY 22795 Barton Road Grand Terrace California 92313-5295 r Civic Center (909) 824-6621 t Fax (909) 783-7629 Fax (909) 783-2600 "s i k Byron R. Matteson Mayor Gene Carlstrom Mayor Pro Tempore Herman Hilkey Jim Singley Dan Buchanan Council Members Thomas J. Schwab City Manager December 14, 1995 7:00 p.m. CITY OF GRAND TERRACE Regular Meetings 2nd and 4th Thursday - 6:00 p.m. Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92313-5295 Ll n CITY COUNCIL CHAMBERS GRAND TERRACE CIVIC CENTER 22795 Barton Road * Call to Order - DECEMBER 14, 1995 7:00 P.M. * Invocation - Pastor Salim Elias, Azure Hills Seventh-Day Adventist Church * Pledge of Allegiance - * Roll Call - AGENDA ITEMS STAFF COUNCIL RECOMMENDATIONS ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY Approve 1. Approval of 11-09-95 Minutes 2. Approval of Check Register No. CRA112295 & CRA121495 Approve 3. Accept Financial Statement for the Community Accept Redevelopment Agency Fiscal Year Ended 06-30-95 4. Closed Session - Potential Real Estate Negotiations (12581 Mirado, 22808 Miriam Way, and 22821 Palm) ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL MEETING 1. Items to Delete 2. SPECIAL PRESENTATIONS A. Recycling Family of the Month - October and November 1995 B. Presentation to Summer Youth Participants 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine & noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council - member, Staff Member, or Citizen may request removal of an item from the Consent Calendar for discussion. Approve A. Approval of Check Register No. 112295 & 121495 COUNCEL AGENDA 12/141" - PAGE 3 OF 3 m M PENDING C R A APPROVAL CITY OF GRAND TERRACE ��1111Ili DI 1 J�-ixellffouvzjl M yj V lanown mI: A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on November 9, 1995 at 6:00 p.m. PRESENT: Byron R. Matteson, Chairman 0r Gene Carlstrom, Vice -Chairman Herman Hilkey, Agency Member Jim Singley, Agency Member Dan Buchanan, Agency Member Thomas J. Schwab, Executive Director John Donlevy, Assistant City Manager Brenda Stanfill, Secretary Bernie Simon, Finance Director Lt. Kyritsis, Sheriffs Department Virgil Barham, Building and Safety Director John Harper, City Attorney ABSENT: Patrizia Materassi, Community Development Director 4br APPROVAL OF OCTOBER 26, 1995 CRA MINUTES CRA-95-64 MOTION BY AGENCY MEMBER SINGLEY, SECOND BY VICE- CHAIRMAN CARLSTROM, CARRIED 5-0, to approve the October 26, 1995 CRA Minutes. APPROVAL OF CHECK REGISTER NO. CRA110995 CRA-95-65 MOTION BY AGENCY MEMBER BUCHANAN, SECOND BY AGENCY MEMBER SINGLEY, CARRIED 5-0, to approve Check Register No. CRA 110995. Chairman Matteson adjourned CRA meeting at 6:10 P.M. SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace C F3 A AGENDA ITEM NO. � r CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY PENDING C R A APPROVAL DATE: NOVEMBER 22, 1995 CHECK REGISTER N0112295 xxxxxaaxccxoxxxxxxxxx=xxxxxx=axaxxxxaaaxxxxaaaaxxxxxaxxxx=aaxxxaaaxx=oaxxxaaaaxaxaaaxxaaaaasaaaasssaaaasasaasaaaaas=asses=aaaaaaaaox OUTSTANDING DEMANDS AS OF: NOVEMBER 22, 1995 CHECK NO. VENDOR P10807 HALLLY CAPPIELLO P10813 EMERALD ESCROW P10814 STATE COMPENSATION INS. FUND P10815 COMPUTEAM P10825 JOHN WHITE 32283 SO CA CHILDERN'S CANCER SERVICES 32293 BANK OF AMERICA 32295 0 DAN BUCHANAN 32298 GENE CARLSTROM -- a 32300 > COMPUTEAM 32304 DRUG ALTERNATIVE PROGRAM rn 32305 EMH DRAFTING 32308 EGGHEAD SOFTWARE 32313 Z CITY OF GRAND TERRACE 32318 5) HERMAN HILKEY DESCRIPTION AMOUNT CODE ENFORCEMENT INTERN, 10/21-11/3/95 $ 277.68 PURCHASE HOUSE AT 22544 RAVEN WAY 83,380.24 WORKERS' COMP. INSURANCE FOR OCT.1995 189.78 INSTALL/TRAINING NEW COMPUTER SYSTEM 2,124.60 CONSULTANT, COMPUTER SYSTEM 772.76 DONATION, RONALD MC DONALD HOUSE 25.000.00 TRUSTEE FEES, CIVIC CENTER C.O.P'S 524.25 STIPENDS FOR NOVEMBER,1995 150.00 STIPENDS FOR NOVEMBER,1995 150.00 CABLES/BATTERY SYSTEM FOR COMPUTERS 553.84 LAWN SERVICE FOR 11902 PASCAL/21815 VIVIENDA 243.75 DRAFTING SERVICES,22381 VAN BUREN 715.00 SOFTWARE FOR COMPUTER SYSTEM 2,856.29 WASTEWATER DISPOSABLE SERVICES,REHAB.HOMES 120.00 STIPENDS FOR NOVEMBER,1995 150.00 i r CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY 7 DATE: DECEMBER 14, 1995 PENDING C R A APPROVAL CHECK REGISTER N0121496 OUTSTANDING DEMANDS AS OF: DECEMBER 14, 1995 CHECK NO. VENDOR DESCRIPTION AMOUNT P10838 HALLY CAPPIELLO CODE ENFORCEMENT INTERN, 11/4-11/17/95 $ 290.40 P10860 HALLY CAPPIELLO CODE ENFORCEMENT INTERN, 11/17-12/1/95 249.60 P10867 INLAND COUNTIES INSURANCE SERVICE LIFE INSURANCE FOR DEC.1995 34.09 P10868 PRUDENTIAL SERVICE BUREAU HEALTH NETWORK INSURANCE FOR DECEMBER,1995 85.01 32386 VIRGIL BARHAM AUTO ALLOWANCE FOR DECEMBER, 1995 137.50 32387 DAN BUCHANAN STIPENDS FOR DECEMBER, 1995 150.00 32388 BURTRONICS BUSINESS SYSTEMS CONTROLLER FOR RISOGRAPH 885.10 32391 GENE CARLSTROM STIPENDS FOR DECEMBER, 1995 150.00 32392 COMPUTEAM MAINTENANCE AGREEMENT ON COMPUTER SYSTEM 800.00 32395 DRUG ALTERNATIVE PROGRAM LAWN SERVICE FOR HOUSING REHABILITATION FOR OCTOBER & NOVEMBER,1995 200.00 32397 FEDEX EXPRESS MAIL 45.25 32401 MERMAN HILKEY STIPENDS FOR DECEMBER, 1995 150.00 32409 BYRON MATTESON STIPENDS FOR DECEMBER, 1995 150.00 32414 PETRA WEST PROGRESS PAYMENTS FOR REHABILITATION OF 12581 MIRADO/ 11845 MT.VERNON 8.299.72 32418 PRIME EXTERMINATORS, INC. FUMIGATION, 22808 MIRIAM WAY 840.00 COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE 01iL`L�1>�,!ii� AGENDA ITEM NO. STAFF REPORT MEETING DATE: DEC. 14. 1995 SUBJECT: ANNUAL FINANCIAL REPORT for FISCAL YEAR ENDING JUNE 30. 1995 FUNDING REQUIRED NO FUNDING REQUIRED XX In accordance with Municipal Code 2.12.030.B, staff is presenting the Financial Audit Report for the fiscal year ended June 30, 1995 for your review and acceptance, and as a matter of public record. The audited report was prepared by the accounting firm of Thomas, Bigbie & Smith, with whom the Agency contracts to perform a financial and compliance audit. The Community Redevelopment Agency of the City of Grand Terrace has received the highest possible opinion on its financial report. The auditor has rendered an opinion that the financial statements, present fairly, in all material respects, the financial position of the Community Redevelopment Agency of the City of Grand Terrace, as of June 30, 1995 and the results of its operations for the year then ended in conformity with generally accepted accounting principles. This report will be submitted to the State Controller's Office as required by the Single Audit Act of 1984 and OMB Circular A-128. Staff Recommends that the AQencv: ACCEPT THE AUDITED FINANCIAL STATEMENTS OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE FOR THE FISCAL YEAR ENDED JUNE 30, 1995. C R A AGENDA ITEM N0. 3 c c PAGE DATE: NOVEMBER 22, 1995 OUTSTANDING DEMANDS AS OF: CITY OF GRAND TERRACE NOVEMBER 22. 1995 PENDING CfTV COUNCIL APPROVAL CHECK REGISTER NO: 1-12295 CHECK NO, VENDOR DESCRIPTION AMOUNT P10794 COUNTY OF SAN BERNARDINO FEES TO CORRECT TAX ROLL 25.00 P10795 SOUTHERN CA EDISON COMPANY CASH PAYMENTS' FOR 11/12/95 622.79 P10796 SOUTHERN CA GAS COMPANY CASH PAYMENTSFOR 11/12/95 50.41 P10797 COMCAST CABLEVISION CASH PAYMENTS! FOR 11/12/95 105.17 P10798 PEBSCO DEFERRED COMPENSATION FOR OCT.1995 7,129.48 P10799 LEAGUE OF CA CITIES REGISTRATION FOR CITY CLERK SEMINAR 200.00 P10800 RICHARD ROLLINS OPEN/CLOSE TERRACE HILLS PARK,OCT.1995 215.00 P10801 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 11/6/95 1,090.65 P10802 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 11/6/95 133.45 P10803 COMCAST CABLEVISION CASH PAYMENTS FOR 11/6/95 233.51 n O P10805 LARRY MAINEZ PLANNING TECHNICIAN, 10/23-11/3/95 683.20 C Z P10806 SHEILA CISNEROS BIRTHDAY BONUS 50.00 A P10807 HALLY CAPPIELLO HAZARDOUS WASTE PROGRAM INTERN, 8/8-11/3/95 304.00 r" P10808 BARSTOW CITIZENS PATROL LUNCH MEETING, CITIZENS PATROL MEMBERS 67.50 P10809 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 1117/95 330.41 M P10810 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 11/7/95 78.58 A P10811 COMCAST CABLEVISION CASH PAYMENTS FOR 11/7195 73.24 P10814 P10816 STATE COMPENSATION INSURANCE FUND WALMART WORKERS' COMPENSATION INSURANCE, OCT.1995 1,715.26 PHONE RECORDER FOR CHILD CARE 37.68 P10817 COSTCO REFRIGERATOR FOR CHILD CARE 150.84 P10818 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 11/8/95 66.22 m c PAGE 3 CITY OF GRAND TERRACE DATE: NOVEMBER 22, 1995 OUTSTANDING DEMANDS AS OF: CHECK NO. VENDOR 32282 INLAND EMPIRE/AMERICAN PLANNING 32284 FIRST TEACHER 32285 PESTICIDE REGULATION DEPARTMENT 23386 AMERICAN BUSINESS FORMS 32287 INSTITUTE FOR SUBSTANCE ABUSE 32288 A & A PRODUCE 32289 AT & T 32290 ACCENT PRINT & DESIGN 32291 ANY HOUR LOCK & KEY 32292 BFI WASTE SYSTEMS 32294 BRUNICK, ALVEREZ & BATTERSBY 32295 DAN BUCHANAN 32296 BURTRONICS BUSINESS SYSTEMS 32297 STATE OF CALIFORNIA/TRANSPORTATION 32298 GENE CARLSTROM 32299 CITY OF COLTON 32301 DIANA CONDOR 32302 CONNEY SAFETY PRODUCTS 32303 D.A.R.E. AMERICA 32306 EASTMAN KODAK COMPANY 32307 EDGEMONT SALES CHECK REGISTER NO: NOVEMBER 22.1995 DES.CMT1QN PLANNING MEETING SUBSCRIPTION, CHILD CARE MANUAL PESTICIDE CERTIFICATE, MAINTENANCE DEPARTMENT D.A.R.E. PROGRAM SUPPLIES D.A.R.E. PROGRAM SUPPLIES PRODUCE FOR CHILD CARE PHONES FOR CITY OWNED FACILITIES PRINT RECEIPTS FOR CHILD CARE DUPLICATE KEYS/CIVIC CENTER COMPLEX REFUSE PICK-UP AT SENIOR CENTER AND PICO PARK FEES FOR BOOKING FEE LITIGATION STIPENDS FOR NOVEMBER, 1995 COPIER SUPPLIES ELECTRIC FOR LIGHTS AT BARTON/1215 STIPENDS FOR NOVEMBER, 1995 WASTE WATER DISPOSAL SERVICES FOR NOVEMBER, 1995 INSTRUCTOR-TAP/JAZZ/BALLET FIRST AID SUPPLIES FOR CHILD CARE D.A.R.E. PROGRAM SUPPLIES MAINT/USAGE ON KODAK COPIER USAGE ON PANASONIC COPIER 112295 23.00 24.00 30.00 532.08 101.90 64.45 20.25 127.77 49.90 151.79 5.91 300.00 211.81 35.12 300.00 51,186.37 80.00 103.22 70.52 340.42 58.89 PAGE 51 CITY OF GRAND TERRACE DATE: NOVEMBER 22, 1995 CHECK REGISTER NO: OUTSTANDING DEMANDS AS OF: NOVEMBER 22, 1995 CHECK NO. VENDOR DESCRIPTION 32331 PACIFCARE OF CALIFORNIA HEALTH INSURANCE FOR DECEMBER, 1995 32332 PACIFIC BELL PHONES FOR CITY OWNED FACILITIES 32334 PETTY CASH REIMBURSE GENERAL PETTY CASH -FINANCE DEPARTMENT 32335 KATHY PIERSON INSTUCTOR-GYMNASTICS/TINY TUMBLERS 32336 DENNICE PRECIE MONITOR, RECREATION PROGRAMS 32337 PRESS ENTERPRISE SUBSCRIPTIONS -CIVIC CENTER/HISTORICAUCULTURAL COMMIT 32338 QUALITY AUTOMOTIVE STARTER/PULLY FOR CITY TRUCK 32339 RED WING SHOE STORE WORK BOOTS, MAINTENANCE DEPARTMENT 32340 ADRIAN REYNOSA SCOREKEEPER, SLO-PITCH SOFTBALL 32341 SAN BERNARDINO ASSOC GOVERNMENTS MEMBERSHIP FOR 1995/1996 32342 COUNTY OF SAN BERNARDINO CITY PORTION,TRANSPORTATION DEMAND FORCAST 32343 COUNTY OF SAN BERNARDINO CAL -ID CONTRIBUTION,1995/1996 32344 COUNTY OF SAN BERNARDINO HOUSEHOLD HAZARDOUS WASTE SERVICES, 10/1 -12/31/95 32345 COUNTY OF SAN BERNARDINO FUEL FOR CHILD CARE VAN 32346 COUNTY OF SAN BERNARDINO DUMPING CHARGES FOR 9/18-10/10/95 32347 COUNTY OF SAN BERNARDINO STREET MAINTENANCE SUPPLIES 32348 THOMAS SCHWAB REFUND FOR RECREATION PROGRAM 32349 BERNARD SIMON REIMBURSEMENT, COMPUTER MANUAL 32350 JIM SIMS PLANNING COMMISSION MEETING, 11/2/95 112295 AMOUNT 5,754.00 404.43 197.56 559.20 63.60 204.90 178.15 124.94 266.00 210.00 428.47 8.625.00 2,670.00 115.02 627.70 286.67 5.00 64.49 50.00 A PAGE 7 DATE: NOVEMBER 22, 1995 OUTSTANDING DEMANDS AS OF: CHECKNO. VEND CITY OF GRAND TERRACE NOVEMBER 22.1995 CHECK REGISTER NO: 112295 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED CHECKS FOR PAYMENT OF THE CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY. BERNARD SIMON, FINANCE DIRECTOR PAGE 2 CITY OF GRAND TERRACE DATE: DECEMBER 14. 1995 OUTSTANDING DEMANDS AS OF: P10858 STANDARD INSURANCE COMPANY P10859 RICHARD ROLLINS P10860 LARRY MAINEZ P10861 HALLY CAPPIELLO P10862 H & L CHARTER COMPANY P10863 SOUTHERN CA EDISON COMPANY P10864 SOUTHERN CA GAS COMPANY P10865 COMCAST CABLEVISION P10866 HONEYBAKED P10867 INLAND COUNTIES INSURANCE 910868 PRUDENTIAL SERVICE BUREAU 32373 TOSHI NISHINO 32374 RONDAR, INC. 32375 KELLY REED 32376 DELFIN SANTOS-KHO 32377 JOSAM OZYO REALTY 32378 MANFRED PLASCHKE 32379 ERIC HERRING 32380 JAN MICHAELIS 32381 A & A PRODUCE CHECK REGISTER NO: 121495 DECEMBER 14, 1995 DISABILITY INSURANCE FOR DECEMBER,1995 750.13 OPEN/CLOSE TERRACE HILLS PARK, NOVEMBER, 1995 205.00 PLANNING TECHNICIAN, 11/20-12/1/95 705.60 H/H WASTE PROGRAM INTERN,11/18-12/1/95 167.28 BUS / CRIME PREVENTION FUND RAISER EXCURSION, DEPOSIT 50.00 CASH PAYMENT FOR 12/4195 820.98 CASH PAYMENTS FOR 12/4/95 7.49 CASH PAYMENTS FOR 12/4/95 305.61 CITIZENS PATROL HOLIDAY LUNCHEON • 77.00 LIFE/DENTAL/VISION INSURANCE FOR DECEMBER,1995 854.94 HEALTH NETWORK INSURANCE FOR DECEMBER,1995 717.99 REFUND, WASTE WATER DISPOSAL SERVICES 14.00 REFUND, WASTE WATER DISPOSAL SERVICES 12.00 REFUND, WASTE WATER DISPOSAL SERVICES 7.60 REFUND, WASTE WATER DISPOSAL SERVICES 2.00 REFUND, WASTE WATER DISPOSAL SERVICES 2.80 REFUND, WASTE WATER DISPOSAL SERVICES 8.00 REFUND, WASTE WATER DISPOSAL SERVICES 10.80 REFUND, WASTE WATER DISPOSAL SERVICES 1.20 PRODUCE FOR CHILD CARE CENTER 66.90 r c PAGE 4 DATE: DECEMBER 14, 1995 OUTSTANDING DEMANDS AS OF: CITY OF GRAND TERRACE DECEMBER 14.1995 CHECK REGISTER NO: 121495 32405 INTERSTATE BRANDS CORP. BAKERY GOODS FOR CHILD CARE CENTER 68.61 32406 JANI KING-COLTON REGION JANITORIAL SERVICES / CHILD CARE CENTER, DECEMBER,1995 759.00 32407 MCI TELECOMMUNICATIONS PHONE FOR CIVIC CENTER COMPLEX 80.41 32408 PATRIZIA MATERASSI AUTO ALLOWANCE FOR DEC. 1995/REIMB. LCC CONFERENCE 258.23 32409 BYRON MATTESON STIPENDS FOR DECEMBER, 1995 300.00 32410 RAY MUNSON PLANNING COMMISSION MEETING, 11/16/95 50.00 32411 OTIS ELEVATOR COMPANY MAINTENANCE ON ELEVATOR, DECEMBER, 1995 237.43 32412 PACIFIC BELL PHONES FOR CITY OWNED FACILITIES 859.52 32413 PAGENET-ONTARIO AIR TIME/MAINTENACE FOR PAGERS, DECEMBER, 1995 34.50 32414 PETRA WEST, INC. REFUND, PERMIT DEPOSIT 5.50 32415 PETTY CASH REIMBURSE GENERAL PETTY CASH -FINANCE 164.98 32416 POST TOOLS SMALL TOOL -MAINTENANCE 8.61 32417 DENNICE PRECIE MONITOR FOR RECREATION PROGRAMS 111.30 32419 ADRIAN REYNOSA SCOREKEEPER FOR SLO-PITCH SOFTBALL 92.75 32420 RIVERSIDE BLUEPRINT BLUE PRINTS/PENS 31.50 32421 SAM'S CLUB MEMBERSHIP/ADMINISTRATIVE COSTS 148.47 32422 SHERIFF GARY PENROD LAW INFORCEMENT/CPO FOR DECEMBER, 1995 84,029.00 32423 THOMAS SCHWAB AUTO ALLOWANCE FOR DECEMBER, 1995 200.00 32424 SECURITY DATA GROUP MONITOR SECURITY, CIVIC CENTER-3RD QUARTER,1995/96 . 75.00 32425 SIGNAL MAINTENANCE, INC. SIGNAL MAINTENANCE FOR NOVEMBER, 1995 383.52 32426 JAMES SINGLEY STIPENDS FOR DECEMBER, 1995 300.00 32427 SMART & FINAL IRIS COMPANY SUPPLIES/FOOD FOR VOLUNTEER PICNIC 224.33 r c PAGE 6 CITY OF GRAND TERRACE DATE: DECEMBER 14.1995 OUTSTANDING DEMANDS AS OF: DECEMBER 14,1996 CHECK REGISTER NO: 121495 CHECK -NO. VENDO DESCRIPTION AMOUNT I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED CHECKS FOR PAYMENT OF THE CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY. BERNARD SIMON. FINANCE DIRECTOR COUNCILAPPROVAL CFrY COUNCELMI qU A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on November 9, 1995 at 6:00 p.m. PRESENT: Byron •R. Matteson, Mayor Gene Carlstrom, Mayor Pro Tem Herman Hilkey, Councilmember Jim Singley, Councilmember Dan Buchanan, Councilmember Thomas J. Schwab, City Manager John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Bernard Simon, Finance Director Lt. Kyritsis, Sheriffs Department Virgil Barham, Building and Safety Director John Harper, City Attorney ABSENT: Patrizia Materassi, Community Development Director f The meeting was opened with invocation by Pastor Salim Elias, Azure Hills Seventh-Day Adventist Church of Grand Terrace, followed by the Pledge of Allegiance led by Councilman Jim Singley. Mayor Matteson convened City Council meeting at 6:00 P.M. Mayor Matteson reconvened City Council meeting at 6:10 P.M. IA. Add CDBG Project List: Review CC-95-137 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER BUCHANAN, CARRIED 5-0, to add CDBG Project List: Review as item 8D. SPECIAL PRESENTATIONS None CC-95-138 MOTION BY COUNCILMEMBER BUCHANAN, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 5-0, to approve the Consent Calendar. COUNCIL AGENDA ITEM # M Council Minutes 11/09/95 Page 3 5B. Council Reports Mayor Pro Tem Carlstrom, reported that he attended the program put on by the Sheriffs Department at their Training Center. He stated that the facility is state of the art and he was very impressed. Councilmember Buchanan, reported that he also attended the program at the Sheriffs Training Center, he stated that they put on a very impressive demonstration. He also reported that he had the opportunity to visit the Seven - Oaks Dam Project which is a flood control project with potential to be a ground water renewal conservation pool. Councilmember Singlev, reported that he attended the last SANBAG meeting where a number of subjects were discussed. He reported that just about all of the Call Boxes have been installed in San Bernardino County, State Transportation Improvement Programs were discussed, however, out of the 13 items there is only one project that would affect Grand Terrace and that is the 1215 auxiliary lane for high occupancy vehicles. He stated that there is a problem that everyone should be aware of, 95 % of all transportation funding is spent in Northern California. The proposition 62 decision was postponed to reconsider the decision. Councilmember Hilkey, congratulated Pure Design for being open and doing a great job and commended The Blue Mountain Coffee House and feels that it is a great place to go. He reported that there is a fund raiser on Sunday at Cage park for the proposed Grand Terrace School District from 11:00 a.m. to 2:00 p.m. Mayor Matteson, reported that he attended the Country Fair, they displayed many crafts and had a lot of participants. He also attended the Sheriff's demonstration at the Training Facility. He stated that the Annual Halloween Haunt was a success, there were hundreds of children in attendance. He also reported that he attended along with City Manager Schwab, the ribbon cutting ceremony for the new bike shop in the Terrace Town Center. PUBLIC HEARINGS 6A. An Ordinance of the City Council of the City of Grand Terrace Authorizing the City Manager to perform Emergency_ Public Project Work Mayor Matteson opened discussion up to the public, there being none, he returned discussion to Council. Mayor Matteson, stated that his only concern is that if this ordinance is passed it becomes City Law, and will apply to all future City Managers. City Attorney Harmer, stated that the City Manager is obligated to let the Council know what took place at the next City Council Meeting so the Council can ratify the action. It is for those circumstances when there is not a quorum so staff is Council Minutes 11/09/95 Page 5 8B. Residential Parking Enforcement Policy CC-95-143 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER HILKEY, CARRIED 5-0, to adopt a policy to enforce the newly -adopted parking regulations which utilizes the citizen's patrol as the primary contact, with follow-up by the Sheriffs Department. This policy will have a primary emphasis in the R-1 7200 Zone. 4 8C. Schedule City Council Meetings for November and December. CC-95-144 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER HILKEY, CARRIED 5-0, to cancel the November 23, 1995 City Council meeting, schedule the December 14, 1995 to start at 7:00 p.m., and cancel the December 28, 1995 meeting. 8D. CDBG Project List: Review Assistant City Manager Donlevy, stated that the following is a list of potential projects for the City Council to consider: 1. Retrofit Traffic Signal Crosswalks with ADA Approved Crosswalk Buttons 2. Install ADA Approved Playground Surfacing at T.J. Austyn Park 3. Electrical Upgrades to the Senior Center 4. Air Condition Upgrade to the Senior Center 5. Street/Traffic Improvements for Seniors or Handicapped Councilmember Singlev, stated that he would like to add the development of a Senior Park at the Susan Petta Park at the Senior Center. Councilmember Hilkey, stated that he would like to add bringing the restrooms at the schools up to ADA standards. Councilmember Buchanan, stated that he would like to add using the funds to utilize the access channel for informational programming for seniors. Assistant City Manager Donlevy , stated that if Council has any further ideas to talk to him. Mayor Pro Tem Carlstrom, questioned whether Senior Center improvements would qualify and if so, he would like to add that to the list. CC-95-145 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER HILKEY, CARRIED 5-0, to authorize the staff to submit the project applications. CLOSED SESSION DATE: December 7, 1995 ' W.O. # 12-8.5237 CRA O COUNCIL ITEM (X) MEETING DATE: DECEMBER 14, 1995 SUBJECT: Right -of -Way Dedication - 22038 Van Buren (Wilden Pump) A.P.N. 277-09143 FUNDING REQUIRED NO FUNDING REQUIRED _xx Wilden Pump and Engineering Company was granted approval to expand their parking facilities North of their existing plant, to provide off street parking for their clients and staff. In the process, the public sidewalk was designed to accommodate the handicap to be in compliance with A.D.A. This required a dedication of an additional 4' (feet) of right-of-way 4r along the frontage of the project. Therefore Wilden Pump and Engineering Company is granting the Southerly 4' (feet) of their property A.P.N. 277-091-43 to the City of Grand Terrace for public street and public utility purposes. Accept Corporation Grant Deed of Easement from Wilden Pump and Engineering Company to the City of Grand Terrace. Attachment COUNCIL AGENDA REM # �F- -- CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT State of California County of San Bernardino On December 4, 1995 before me, Kristin A. Green, Notary Public Date No and Title of Of low (e.g.. 'Jane Dos. Notary PubNe) personally appeared Roark V . Moudy N-*s) of Signsr(s) Upersonally known to me — OR — ❑ proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) istare subscribed to the within instrument and acknowledged to me that he/sheithey executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. IQBSiNA.6>i�l �O"'"�0f1tilm7� WITNESS my hand and official seal. Natty Pubic — calbfnlo My cornet E 6Pla►� 6.;M IhAlj,� � All& ' SIgnah" ot Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document Title or Type of Document: Corporation Grant Deed of Easement Document Date: November 20, 1995 Number of Pages: 1 Signer(s) Other Than Named Above: Evelyn Freed Capacity(ies) Claimed by Signer(s) Signer's Name: Roark V . Moudy ❑ Individual 19C Corporate Officer T)tle(s): President ❑ Partner — ❑ Limited ❑ General ❑ Attomey-in-Fact ❑ Trustee ❑ Guardian or Conservator ❑ Other. Signer Is Representing: Wilden Pump & Eng. Co. RIGHT THUPJBPRINT OF SIGNER Signer's Name: Evelyn Freed ❑ Individual U Corporate Officer Title(s): Secretary ❑ Partner — ❑ Limited ❑ General ❑ Attomey-in-Fact ❑ Trustee ❑ Guardian or Conservator - a ❑ Other: Top of thumb here Signer Is Representing: Wilden Pump & Eng. Co. O 1994 Natlonel Notary Aseoeiadon • 8236 Rernnw Ave.. P.O. Box 7184 • Canoga Perk. CA 91309.7184 Prod. No. 5907 Reorder. CaM Toll -Free 1-800-876.6827 CRA ITEM () FUNDING REQUIRED Community Development Department 14, NO FUNDING REQUIRED x SUBJECT: Annual Adoption of Measure I Resolution for the 5 and 20-Year Capital Improvement Program RECOMMENDATION: Approval of Measure I Resolution (Attachment A) Every year in August the City is to update and adopt the Measure I, 5 and 20-year Capital Improvement Plan in order to continue receiving the benefits from this measure. The benefits are approximately $80,000 annually, plus any discretionary funds available through competition. Last Resolution we adopted was in August,1994. We still need to adopt one for 1995. Staff proposes no amendments on the last year's resolution. Please refer to Attachment B. Staff recommendation is as stated above. Attachments - A - 1995 Measure I Resolution B - 1994 Measure I Resolution PM:PP c:\office\wpwin\wpdocs\planning\cc\meas=I 22795 Barton Road •Grand Terrace, California 92313 �U9&'MA ITEM #,5F PASSED, APPROVED AND ADOPTED, this 14th day of December, 1995. ATTEST: City Clerk of the City of Grand Terrace Mayor of the City of Grand Terrace and of the City Council thereof and of the City Council thereof. 4 I, BRENDA STANFILL, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 14th day of December, 1995, by the following vote: IM AYES: NOES: ABSENT: -- ABSTAIN: APPROVED AS TO FORM: City Attorney Brenda Stanfill City Clerk 0 NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of Grand Terrace, State of California, hereby adopts the Measure I Five Year Capital Improvement Program and Twenty Year Transportation Plan, a copy of which is attached to this resolution. PASSED AND ADOPTED by the City of Grand Terrace, California, at a regular meeting held on the 25th day of August, 1994. AYES: Councilmembers Hilkey, Singley, and Buchanan; Mayor Pro Tem Carlstrom; Mayor Matteson NOES: None ABSENT: None ABSTAIN: None ATTEST: Brenda Stanfill City Clerk APPROVED AS TO FORM: 4� 1 John Harper City Attorney ` Community Development Department FUNDING REQUIRED NO FUNDING REQUIRED X SUBJECT: Code Enforcement (CE) Workshop Progress Report RECOMMENDATION: Receive and file Per request of City Council, staff had tentatively scheduled a CE Workshop for this meeting of December 14, 1995, after presentation to the Planning Commission. The Planning Commission received information at their last meeting and requested more time to have the opportunity for questions and answers. Please refer to highlights of CE Workshop in attached minutes. Issue will be on City Council agenda soon after Planning Commission completes their workshop. Attachment - Planning Commission minutes of CE Workshop on November 16, 1995 PM:PP c:\office\wpwin\wpdocs\pianningkc\ceworksh.op 22795 Barton Road - Grand Terrace, California 92313-5296 b1V NDA ITEM # ,' ► Examples of types of code enforcement cases and where do they originate? - Critical issues dealing with Health and Safety issues can be staff - initiated. - Majority of cases are initiated by the public. - Citizen Patrol, Planning Commissioners, City Council members, and City staff are also sources of code enforcement complaints. ► Step-by-step case progression from initiation of complaint to resolution: Community eyeI_opmClit D= *t!�?= - Site inspection to observe and document subject of complaint - Courtesy contact to resident by'phone or letter - Nuisance abatement hearing, if needed - The Code Enforcement Manual in draft form is available for review by Commission members including all procedures and forms in detail. Communily Services Deoa� rtment - Uses many styles and modes of communication with citizens to resolve wide variety of property maintenance complaints, according to circumstances. Try to minimize paperwork and formal procedures. Buildinoaft and Public Works - Complaint jurisdiction is defined by the Uniform Building Code, Plumbing Code, Mechanical Code and National Electrical Code adopted by the Grand Terrace Municipal Code. - Citizen complaints generally initiate the code enforcement process via Action Request form. - Site inspection to observe subject of complaint from public right of way - Check to see if permit has been taken - Personal contact to resident/homeowner - Issue Notice of Violation with deadline to contact City Inspector - Issue Stop Work Notice if warranted A presentation was made by Anita Booker with the Center for Dispute Resolution at the San Bernardino County Superior/Municipal Trial Courts. She explained they provide mediation services in addition to small claim advisory services. The service is free of charge. They work to provide a forum where citizens can meet to discuss and resolve their disputes. Approximately 500 case have been resolved each year with an W/o settlement rate. _ ' Consensus of Planning Commission members to have the issue of Code Enforcement continued to a future workshop to allow time for questions and answers. Commissioners were requested to put code enforcement questions/concerns in writing to the Community Development Director for future discussion at the next meeting. CITY OF GRAND TERRACE STAFF REPORT CRA ITEM l ) COUNCIL ITEM (X ) MEETING DATE: DEC. 14, 1995 AGENDA ITEM NO. SUBJECT: ANNUAL FINANCIAL REPORT for FISCAL YEAR ENDING JUNE 30 1995 FUNDING -REQUIRED NO FUNDING REQUIRED XX In accordance with Municipal Code 2.12.030.B, staff is presenting the Financial Audit Report for the fiscal year ended June 30, 1995 for your review and acceptance, and as a matter of public record. The audited report was prepared by the accounting firm of Thomas, Bigbie & Smith, with whom the Agency contracts to perform a financial and compliance audit. The City of Grand Terrace has received the highest possible opinion on its financial report. A The auditor has rendered an opinion that the financial statements, present fairly, in all material respects, the financial position of the City of Grand Terrace, as of June 30, 1995 and the results of its operations for the year then ended in conformity with generally accepted accounting principles. This report will be submitted to the State Controller's Office as required by the Single Audit Act of 1984 and OMB Circular A-128. Staff Recommends that Council: ACCEPT THE AUDITED FINANCIAL STATEMENTS OF THE CITY OF GRAND TERRACE FOR THE FISCAL YEAR ENDED JUNE 30, 1995. COUNCIL AGENDA ITfiM #,3N CRA ITEM () COUNCIL ITEM (XX) MEETING DATE: December 14, 1995 SUBJECT: MULTI -HAZARD PREPAREDNESS PLAN NO FUNDING REQUIRED SUMMARY Under Senate Bill 1841, the State of California enabled legislation requiring all cities to develop a comprehensive plan for multi -agency cooperation in the event of an emergency. This has required the development of a new Multi -Hazard Plan for the City of Grand Terrace. BACKGROUND Under the legislation, a State-wide Emergency Management System (SEMS) has been created The emphasis of SEMS is to facilitate multi -agency cooperation in the event of disaster and to establish a uniform system for emergency preparedness. The driving force behind this legislation was the Oakland Hills Free which demonstrated a complete lack of multi -agency preparedness to handle a large.scale disaster. The plan has been previously presented to the City Council and has been reviewed by outside agencies. In its entirety, it meets all regulations and requirements set forth in SB 1941. The plan should be seen as a flexible document which will require periodic updating. The adoption of the plan is required to meet the requirements of the Standardized Emergency Management Systems and for the City to be eligible for reimbursement from the State OES in the event of a disaster. FISCAL UWPACT None by this action STAFF RECOMMENDATION THAT THE CITY COUNCIL APPROVE A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA ADOPTING A MULTI -HAZARD PREPAREDNESS PLAN. ATTACHMENT Multi -Hazard Preparedness Plan CITY OF GRAND TERRACE CITY COUNCIL AGENDA REPORTCOUNCIL AGENDA ITEM # �� RESOLUTION NO. 95- Page 2 I, BRENDA STANFILL, City Clerk of the City of Grand Terrace, hereby certify that the foregoing Resolution was introduced and adopted at the regular meeting of the City Council of the City of Grand Terrace held on the 14th day of December, 1995 by the following vote: AYES: n - - -- - NOES: ABSENT: ABSTAIN: City Clerk of the City of Grand Terrace APPROVED AS TO FORM: City Attorney DATE: December 7, 1995 CRA ITEM ( ) COUNCIL ITEM (x) MEETING DATE: December 14, 1995 SUBJECT: ADOPT RESOLUTION NO. 95- TO AMEND THE PERSONNEL RULES AND REGULATIONS FOR THE CITY OF GRAND TERRACE FUNDING REQUIRED NO FUNDING REQUIRED _ X The Personnel Rules and Regulations were updated in its entirety in December 1994. Since then there are some minor changes that are needed as follows: 1. On page 1 we are adding that Child Care Employees receive floating holidays under the Child Care Em�yee definition, and to change the number of u hors needed for short-term disability from 25 hrs. to 20 hrs. There is also a change on page 16 in reference to the fact that eligibility for short-term disability insurance has been changed from 25 to 20 hrs. 2. Originally, the City had a one year probation period and it was changed to six months in 1988. Over the years, staff has realized that a one year probationary period is a better time frame to properly train and evaluate an employee's work performance. Staff is proposing that we change back to the one year probation period. On page 3 we are suggesting a change under Probationary Status to read one year of probationary service rather than six months of probationary service. On page 4 to change under Regular status one year's probationary service rather than six months. COUNCIL AGENDA ITEM #�S RULE I DEFINITIONS Wherever used, the masculine noun or pronoun shall include the feminine. The singular shall include the plural, and the plural the singular. The word "shall" shall be construed as mandatory, ,r and the word "may" as permissive or discretionary. Active service - shall mean actual time worked, holidays with pay, leaves of absence with pay, leaves of absence without pay not to exceed 14 calendar days, and leaves of absence without pay not to exceed one year for which Worker's Compensation is paid. It shall also include Saturdays and Sundays or other regular days off which are immediately preceded or immediately followed by other time worked. Advancement - shall mean a salary increase within a range of compensation provided for each position, which is conditioned upon a given minimum term of meritorious service in the same position and which is made without examination. AnUlicant - shall mean a person who has made application to take a City examination. Appointing Authority - shall mean the City Manager. Appointment - shall mean the offer to, and acceptance by, a person of a position either on a regular or temporary basis. Certification - shall mean endorsement as meeting required minimum standards for a vacant position. Child Care Employee - shall mean an employee that receives ten percent deferred compensation, PERS retirement (must work 20 hrs. Per week), Managed Health Network, Short-term Disability (must work 20 hrs. Per week), life insurance after five years of service, personal leave accrued according to hours worked and two floating holidays after six months of service. Class - shall mean a group of positions, with such similarity in respect to their duties and responsibilities that similar requirements as to education, experience, knowledge, and ability should be demanded of incumbents, that similar tests of fitness may be used to choose qualified employees, and that the same schedule of compensation may apply with equity under substantially the same employment conditions. RequZar statvc - shall mean the satisfactory completion of a one year probationary service and continuing regular appointment. ReauZ r 'Z i-Time EmDloY-2A - an employee that works at least 32 hours per week and receives all benefits. Regular Par -TiEm,nlOoyAn - an employee that works part-time and receives benefits on an accrual basis. Reie ion - shall mean giving no consideration. Relative - shall include wife, husband, mother, father, son, t, daughter, grandmother, grandfather, granddaughter, grandson, mother-in-law, father-in-law, son-in-law, daughter-in-law, aunt uncle, niece, nephew, cousin or person(s) under guardianship of th, e employee. Seasonal m = - shall mean an employee hired for a short term due to seasonal employment. manager or pool cashier. An example would be a lifeguard, pool Suspension - shall mean an enforced leave of absence for disciplinary purposes or pending investigation of charges made against an employee. Temporary_4mi nt, ent - shall mean an appointment not made from an eligible list for short-term employment. Termination - the separation of an employee from City service because of retirement, resignation, death or dismissal. Transfer - shall mean assignment of an employee from one position to another position. Transfer can take place within a department, between departments, between positions of the same class, or between positions of different classes. Work Dav - shall mean scheduled number of hours an employee is required to work per day. 4 Transfer to Position Within the Same CI ass - When a transfer of position is made within the same range, there shall be no salary increase or decrease because of such transfer. If, in the opinion of the City Manager,. the application of the provisions of this section results in compensating an employee at an inequitably low rate compared to other employees in the same class, the City Manager may raise such salary to a rate determined to be most equitable. Such action shall not be contrary to the general intent and spirit of this rule. overtime - General - All nonexempt employees who render approved overtime service and, as a result, whose time worked exceeds the normal pay period (80 hours) shall be paid overtime and double time for holidays. A current record shall be kept at each instance of authorized overtime work stating the reasons therefor and by whom authorized; and also that date and duration of each instance. The overtime service must be for work definitely ordered or approved in advance by the appointing authority, except in emergency conditions. Overtime Rate - Overtime shall be computed at one and one-half times the employee's hourly rate of pay. The smallest unit of time worked to be credited as overtime shall be a quarter-hour. Compensatory Time Off - Exempt employees shall be allowed to accrue compensatory time in lieu of overtime pay. Compensatory time is computed at straight time. Said compensatory time shall be accrued 4 as hours worked in excess of a normal pay period which is 80 hours. The maximum accrual shall be 40 hours. In addition, the City Manager shall have the option of paying exempt employees for time worked in excess of the standard work day or week at straight time computed at that employee's regular hourly rate of pay. Any compensatory time earned must be used before terminating from the City or it will be lost. Temporary salary Increase - The City Manager may, at his discretion, grant an employee a temporary advancement of not more than 10% for a period in excess of one month, but not to exceed six months, during that time such employee is required to perform the duties of a higher position. At the conclusion of such assignment or period of advancement granted, whichever is shorter, the employee's salary shall be reduced to the normal rate prescribed for his classification. Longevity Pay - longevity pay in employee's normal On the anniversary the amount of $100 monthly salary. is of ten years of service, is paid in addition to the RULE VII HOLIDAYS The City observes the following fixed holidays: New Year's Day Martin Luther King's Birthday President's Day Memorial Day Independence Day Labor Day Veteran's Day Thanksgiving Day Day after Thanksgiving Day before Christmas Christmas Day Day before New Year's Day Holiday pay is granted to all employees regularly scheduled to work. Those employees regularly scheduled to work, whose hours vary from day-to-day or week -to -week, will be paid holiday pay at an average rate for the pay period which the holiday is within. Any exceptions would have to receive approval from the City Manager. Floating Holidays - Employees are entitled to two floating holidays per calendar year. This benefit can be taken after six months of service within that calendar year and coordinated with his or her supervisor. Floating holidays must be used before terminating from City service or they will be lost. Holidays - New and Terminating EmE Floyees - In order to be eligible for a paid holiday, employees must be on pay status both the day before and the day after the holiday. Holidays Occurring During Vacations Paid holidays immediately preceding, immediately following, or -wholly within the vacation period shall not be regarded as part of the annual vacation. EmjLyee Recuired to Work on a Fixed Holiday - Whenever a non- exempt employee is required to work on a fixed holiday, the employee shall be paid overtime for time worked on holidays. 20 CITY OF GRAND TERRACE CRIME PREVENTION COMMITTEE RECEIVED Regular Meeting MINUTES October 9, 1995 CLARK'S CEPT. The Grand Terrace Crime Prevention Committee met at it's regular monthly meeting at the Senior Center. Meeting was called to order at 6:04 PM by Chair Person, Philomene Spisak. MEMBERS PRESENT were Philomene Spisak, Chair Person, Bitsy Miller, Vice Chair person, JOAnn Johnson, Dottie Raborn, Harold Lord and Dick Rollins. MEMBERS ABSENT - Alternate Member, Mike Fasenmyer. CITY STAFF -Tonya Nelson, Community Services Officer. GUESTS PRESENT- None AGENDA was approved with the addition of two items under New Business with the motion by Harold Lord and second by Bitsy Miller. The items were: A Consideration of acceptance of new member Robert Stewart and B. Invitation to attend to applicant Jacqueline Jackson. MINUTES of September 1 Ith were approved with a motion by Bitsy Miller and second by Dottie Raborn. PUBLIC COMMENT - None. CORRESPONDENCE - None. BUDGET - A total of $549.53 was expended, leaving a balance of $11,707.33. REPORTS - A. Law Enforcement Activity report by Bitsy Miller. Maps will be updated every second week, as weekly seems unnecessary, with a total of eight weeks activity shown and the most recent two week period shown in two different colors. A question and discussion on discrepancy of numbers on weekly crime report received from Sheriffs Department and those crimes listed on the same report. This question was carried over from last month. The above questions again emphasized the importance of Lt. Kyritsis' regular attendance at meetings. He does receive the minutes each month. It was pointed out that Lt. Kyritsis is covering several areas with no overtime pay and that attending our meetings would be difficult. Tonya will look into the matter. B. Citizen Patrol report. Will be participating in finger printing on October 25th, Pancake Breakfast on October 22nd, Red Ribbon Week October 23rd through 30th, will sell light sticks for $1.00 each. One recruit will attend the Academy in November and possibly CPR and First Aid training will be given at a regular meeting since nearly everyone needs to renew their certificates. C. CSO report was given by Tonya Nelson. 1. Would like to do a mock robbery in Grand Terrace. Maybe a passive and an aggressive. Possibly at Little Caesar and at Valley Bank. 2. Would like to get the CAT program going again, advise deputies. 3. Will have a Neighborhood Watch and Rape Prevention pro LF600M #§Ra HISTORICAL & CULTDURAL ACTIVITIES COMMITTEE • RECEIVED NovEM 8ER eeTeBBR- 1995 " ITY CLEER ' •cr NOverrtrV' The meeting of Qctehew 6th was called to order at 7:05 PM by Chairman Vi Gratson. Those present were Vi, Ann Petta, Colleen Edmondson, John Donlevy, Judy McBride, Pauline Grant, Irene Mason and Hannah Laister. OC+Dbc✓" The Secretar y's minutes for were read and approved on motion by Ann, seconded by Colleen. All in Favor. The Secretary will send Thank You notes to the judges at the Country Fair Cooking Contest who were Ron Christenson, Tony Petta, Gil Molini, Barbara Tinsley, and Phil Spisak. The Treasurer's report shows a balance of $1,225.00. Country Fair: Ann reported that there were the same number of sellers as last year although it did not appear so as they were all crowded around the sidewalk. Vi suggested that we leave calling cards at all -fairs we attend as other organizations do so that we will be prepared for November 2, 1996. Ann will provide John with a list as will Pauline so that he can send out Thank Yous to all participants. Judy suggested that something should be done so that people will go inside for the book sale, cooking contest and other activities going on in there. We should also promote our afghan give away and sell tickets ahead Of time. We also need to assign food numbers ahead of time so that contest is easier to judge. There should also be two in the kitchen cutting and wrapping food and two at the counter selling. We sometimes get in each others way. Food items should be marked as to winners as most people ask this question. Thank You notes will be sent to Millie Sshroder, Patricia Kelly, Nancy Hammer, Gertie Molini and Buttercup Bakery. Birthday Party: This event will be December 14th. John will request that the City Council hold their meeting at 7 PM so that the Pot Luck can begin at the later time of 6 PM, a better time for all those who work. The Committee will investigate having a turkey and a ham already prepared. Dr. Hansen who has prepared a turkey in the past is on medical leave and does not live in Grand Terrace. Final plans will be discussed at the next meeting which will be December 4, 1995. The meeting was adjourned at 8 PM. Respectfully submitted, 444X�L�' Hannah Laister, Secretary r� COUNCIL AGENDA ITEM # CITY OF GRAND TERRACE PARKS AND RECREATION COMMITTEE RECEIVED Regular Meeting ,,•^� MINUTES June 5, 1995 CITY CLERK'S DEPT. The Grand Terrace Parks and Recreation Committee met for the Regular Meeting in the Upstairs Conference Room at the Civic Center. The meeting was called to order at 5:00 p.m.(special time, this meeting only) by Vice Chairperson, Barbara Fasenmyer. MEMBERS PRESENT were Barbara Fasenmyer, JoAnn Johnson, Dick Rollins, Crystal Pearl and also new member, Gretchen Andrews. MEMBERS ABSENT - Lenora Frost CITY STAFF - Karen Gerber, Director of Recreation Services. GUESTS PRESENT - Daughter of Barbara Fasenmyer. APPROVAL OF MINUTES of May 1 st was given as written. First order of business was to accept, with regrets, the resignation of Michael O'Connell. Motion was made by JoAnn Johnson and second by Crystal Pearl. There were no dissenting votes. The Secretary was instructed to compose and send a letter expressing our regrets and leaving a possibility of his rejoining the Committee. 4 Next order of business was to accept the application of Gretchen Andrews. This motion, also by JoAnn Johnson and second by Crystal Pearl, was accepted readily. Gretchen Andrews had applied some time ago, however, the Monday evening meeting did not fit into her schedule at that time. Now it does. Third order of business was to elect new officers. This was done quickly with no dissenting votes on any of the positions: Chairman, Barbara Fasenmyer Motion by JoAnn Johnson, second by Crystal Pearl. Vice Chairman, Crystal Pearl Motion by Dick Rollins, second by Gretchen Andrews. Secretary, JoAnn Johnson Motion by Barbara Fasenmyer, second by Crystal Pearl. SENIOR CENTER report indicates they are waiting for the dishwasher, which has been ordered and is being reconditioned. The funds to pay for the dishwasher have been identified and are available. The bench has not yet been installed, nor has the horseshoe pits. All activities are going very well. DIRECTORS REPORT - by Karen Gerber a. Registration for summer programs will begin June 19th. b. The new Hutton Community Center is nearing completion and is fabulous as described by Karen. Opening should be by July 1 st. c. A time that the Committee could tour the new facility was discussed and finally, Tuesday, June 13th at 8:30 a.m. was chosen as the best time for most members. COUNCIL AGENDA ITEM #,5Ii �a CITY OF GRAND TERRACE PARKS AND RECREATION COMMITTEE RECEIVED Regular Meeting MIIqJTES October 2,1"S CITY CLERK'S DEPT. The Grand Terrace parks and Recreation Committee met for the Regular Meeting in the Upstairs Conference Room at the Civic Center. The meeting was called to order at 5:05 p.m. by Chairperson, Barbara Fasenmyer. MEMBERS PRESENT were Barbara Fasenmyer, JOAnn Johnson, Crystal Pearl, Lenora Frost and Gretchen Andrews. MEMBERS ABSENT - Dick Rollins CITY STAFF - Karen Gerber, Director of Recreation Services and Denise Precie, Recreation Services. GUESTS PRESENT - Kevm Pope, Grand Terrace Strikers, Grand Terrace Community Soccer Club. APPROVAL OF MINUTES of June 5th was given as written. First order of business was a presentation by Kevin Pope, assistant coach of an Under 14 soccer team. He indicated that he had coached since 1987, beginning with 4 year olds and was currently coaching two teams of Under 14 boys. He was requesting $3 50 of the $1000 needed to purchase new uniforms for a team that had won several tournaments when they were not expected to do so: 1991 - Boys win district 5 all-star tournament. 1992 - Boys win district 5 all-star tournament. 1993 - Boys win district 5 all-star tournament. 1993 - Enter first club tournament sponsored by Corinthian Football club. Place 1st. 1993 - Join Mt. View spring soccer league. Place 2nd. 1994 - Continue in Mt. View spring league. Place 2nd. 1994 - Joined Mt. View fall league. Placed in silver division due to reputation of Grand Terrace soccer teams in all-star competition. Place 2nd in division. 1994 - Enter Cal -Heat tournament over Thanksgiving and defeat 2 Gold division teams to place 1 st. 1995 - Enter Moreno Valley tournament, reach finals. W. Pope indicated that some teams charge $50, per month and pay their coaches. Grand Terrace has all volunteer. The need is for 2 shirts, 1 shorts and 2 pair socks per player at a cost of about $65 for a total of about $1000, of which $650 is available. This leaves a need of $350. There was much discussion on taking this matter to City Council. Past history of decisions by the Council led to discussion of alternative sources of funds, with suggestions of Lions, Seniors, Woman's Club, Advocate School, BFI, individual Council Persons and others. It was finally decided that that would be the best route to take for the time being. Next order of business was the report on Tour de Terrace. Karen Gerber said that it had been a beautiful day and that all went very well. First 25 miler came in at one hour and 7 minutes and 40 miler came in about 40 minutes later. Probably more than 100 participated and there were 2 accidents CITY OF GRAND TERRACE PARKS AND RECREATION COMMITTEERECEIVED Regular Meeting MINNUTES ' ' " November 6,1995 LITY CLERK'S DEPT. The Grand Terrace Parks and Recreation Committee met for the Regular Meeting in the Upstairs Conference Room at the Civic Center. The meeting was called to order at the special time of 6:09 p.m. by Chairperson, Barbara Fasenmyer. MEMBERS PRESENT were Barbara Fasenmyer, JoAnn Johnson, Crystal Pearl, Lenora Frost and 4 Gretchen Andrews. MEMBERS ABSENT - Dick Rollins CITY STAFF - John Donlevy, Assistant City Manager. GUESTS PRESENT - None. PARK UPDATES I De Berry a. Cold water cleaning of rest rooms does not do the job. b. Dick Rollins does a good job. c. City will close rest rooms, pull fixtures and use pumice to clean and then will re -finish the rest rooms after soccer, probably in January. d. Also, will replant some of the fields. e. Still having trouble with timer on fights. f. If changes in times are required or problems are noted, please put on correct form. g. Working on problem with resident whose back yard adjoins fields. II Pico h. Will plant trees and possibly install a net behind soccer goals. a. Landscape maintenance problems are now being taken care of. b. Pitcher's Mound needs to be re installed. c. A mixture of 4 grasses will be used, including Bermuda, Rye and Kentucky Blue. d. Infields and pitcher's mounds will be re done with brick dust. e. Some ground cover will be replaced with grass. This will make maintenance easier and also provide ground for picnic areas. f. Possibly reactivate well for watering park. Snack bar would remain on regular water. III Tot Lot a. Lot appears to be well maintained and used. YOUTH LEAGUES I Soccer a. Regular soccer season ends this month. b. Would like some porta-potties on Saturdays. c. John recommended a call to BFI to arrange for them. II Little League a. Nothing new. ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE AUTHORIZING THE CITY MANAGER TO PERFORM EMERGENCY PUBLIC PROJECT WORK (W WHEREAS, Public Contract Section 20160 gI , provides that public projects must generally be competitively bid; and WHEREAS, Public Contract Section 20168 provides that in cases of emergency the City Council may, by a 4/5 vote, declare that the public interest demand the immediate expenditure of money to safeguard life, health and property; and WHEREAS, Chapter 803 of the 1994 Statutes now authorizes the City Council to delegate to a non -elective officer the power to order emergency work provided regular reports are made to the City Council justifying the status of the emergency and the work. NOW, THEREFORE, the City Council of the City of Grand Terrace does hereby ORDAIN as follows: S=1: That Section 8.30 is hereby added: "8.30.010. Public Proiect_ _ Exc lion. Except as otherwise provided, this Chapter does not apply to the bidding requirements for "public projects," as the same is defined in the Public Contract Code. " "8.30.020 FEmeM=cy Pu lic ject Work. The City Manager, or in his absence, the Assistant City Manager, shall have the authority to order emergency work pursuant to Public Contract Code Section 22050 or any successor statute. If such action is ordered, the person ordering the work shall report to the Board at successive regular meetings stating the reason(s) justifying the continuation of the emergency work." COUNCIL AGENDA ITEM # -7A Community Development Department FUNDING REQUIRED NO FUNDING REQUIRED X_ SUBJECT: Remaining General Plan Preliminary Scoping Issues RECOMMENDATION: Answer the Question: "Are we going in the right direction?" BACKGROUND/DISCUSSION: At its meetings of September 14, October 12, and October 26, 1995, the City Council reviewed Task Force and staffs proposed alterations to 12 elements of the General Plan, such as: Housing, Conservation, Land Use, Circulation, Open Space, Noise, Safety, Air -Quality, Urban Design, Socio-Economic, Parks & Recreation and Strategic Implementation. The General Plan Task Force and staff met on December 1, 1995, and evaluated City Council's input so far. It was felt that prior to closure of this "Preliminary Scoping" phase, a few remaining issues need to be addressed. The issues not yet addressed or in need of further City Council guidance are: ■ Development of Industrial Area ■ Grand Terrace as a bedroom community within a sustainable village ■ Drainage Plan ■ Children's Safety Plan Development of Industrial Area Proposed General Plan changes recommend a Business Park Specific Plan to be developed for the industrial area, generally south of Barton/West of Michigan. The Specific Plan would address the following: 22795 Barton Road - Grand Terrace, California 92313-5&000A ITEM # -70 A sustainable village must have a dynamic downtown with something special about it. Something that first suits and meets the needs of residents and makes Grand Terrace a children/family town. A town square with small scale commercial focussing on children and surrounded by attached single family houses for the children's grandparents. The town square would house music events and theater plays. It will be a place to enjoy and celebrate the heritage of the community. Our sustainable village is to promote business which would support the medical field and other fields to be identified These businesses are to provide specialized services likely to survive despite large department stores in the Cooley Ranch area. Opportunities to invest in town should be made attractive to local residents and developers. Downtown should be sufficiently dense to support some type of transit to connect Grand Terrace to Metrolink stations, for the benefit of -- commuters, and also to other surrounding cities to facilitate people to come to Grand Terrace to eat, shop and entertain themselves here rather than elsewhere. A sustainable village needs to market its best assets and have a strong identity -more than one of a bedroom community. Does the City Council feel we are going in the right direction? Drainape Plan Should the General Plan address the implementation of a Master Drainage Plan as designed and strategize some type of funding? Existing plans show inlets, culverts and drainage pipes to underground existing surface drainage. A few open channels are proposed. Total project cost is estimated at approximately $4.5 million dollars. (Drainage Plan blue prints will be available at the meeting.) Ghildren's Safety Plan This consists of : • Requesting the school district to provide their recommended safest route to local schools. • Evaluating the route for existence of sidewalks, crosswalks, speed of streets, crossing guards, rest spots, etc. All to facilitate children to walk safely and enjoy our town. Please note that: Most General Plan goals or Guiding Principles will be 20 years, long term; the policies will be of 10 year terms and objectives and actions of 5 year terms. Issues being discussed in this phase of the General Plan process should focus on the 20 year, long term goals. Those issues the City Council requested further study on will be brought back at a later date. 3 "LIVEABLE COMMIUNITIES PLANNING PRINCIPLES" (Source: Local Government Commission) 1. All planning should be in the form of complete and integrated communities containing housing shops, work places, schools, parks and civic facilities essential to the daily life of the residents. 2. Community size should be designed so that housing, jobs, daily needs and other activities are within easy walking distance of each other. 4W 3. As many activities as possible should be located within easy walking distance of transit stops. 4. A community should contain a diversity of housing types to enable citizens from a wide range of economic levels and age groups to live within its boundaries. S. Businesses within the community should provide a range of job types for the community's residents. 6. The community should have a center focus that combines commercial, civic, cultural and recreational uses. 7. The community should contain an amble supply of specialized open space in the form of squares, greens and parks whose frequent use is encouraged through placement and design. 8. Public spaces should be designed to encourage the attention and presence of people at all h �g P Pep ours of the day and night. 9. Interior retail streets, pedestrian paths and bike paths should contribute to a system of fully - connected and interesting routes to all destinations. Their design should encourage pedestrian and bicycle use by being small and spatially defined by buildings, trees and lighting; and by discouraging high speed traffic. 10. Each community or cluster of communities should have a well defined edge, such as agricultural greenbelts or wildlife condors, permanently protected from development. 11. Wherever possible, the natural terrain, drainage and vegetation of the community should be preserved with superior examples contained within parks or greenbelts. 12. The community design should help conserve resources and minimize waste. 13. Communities should provide for the efficient use of water through the use of natural drainage, drought -tolerant landscaping and recycling. 14. The street orientation, the placement of buildings and the use of shading should contribute to the energy efficiency of the community. C:\office\wpwin\wNoo\planninglt Worc\livprinc.ist Attachment A Community Development Department FUNDING REQUIRED X_ NO FUNDING REQUIRED SUBJECT: Code Enforcement/Abatement Action and Lien of Property at 22237 Barton Road, Grand Terrace (Property Owner. Constance Nissenson) RECOMMENDATION: Approval for Appropriation of Funds for Fire Hazard/Public Nuisance Abatement with Lien of Property and participation of approximately One -Third of Total Cost with City Funds On May 15, 1995, staff issued a report to City Council recommending the appropriation of funds to abate the fire hazard/public nuisance at the above address with a lien to be placed on the subject property. City Council tabled the issue in order to allow the property owner time to react and to clear the violation(s). City Council also requested that staff examine other possible solutions. This case was initially opened due to citizen complaint on September 28, 1993. Several meetings were held with the property owner, however, the property remained in violation of Health and Safety Codes. In October of this same year, a public hearing was held that declared that conditions on this property constituted a public nuisance (please refer to Attachment A). The property owner did not rectify the situation. The buildings remained unsecured and weeks/dry grass remained a problem. Alternative Solutions 1. Volunteer/Low Cost Help Several volunteer groups (such as the local Boy Scout Troop) were contacted; however, it was determined that this alternative would not provide a solution since none of these groups possessed insurance and/or were bonded. In addition, these groups did not have access to the equipment necessary to demolish these structures. 2. Demolish/Salvage the Wood An attempt was made to contact an individual who specializes in making antique furniture (Mr. Philip Bowers). He stated that he did not have access to the equipment needed to demolish the buildings and that he would only be able to use approximately 30-40% of the wood due to its decrepit condition. 3. Funding Alternatives Several funding alternatives for the demolition were explored by staff in order to alleviate the property owner's financial burden. These include: 1 22795 Barton Road • Grand Terrace, California 92C0t=1 ` ENri M #-7C-,, I The Community Development Department recommends the City Council approve the action of having the city remove the dilapidated structures and any debris/flammable materials/trash from 22237 Barton Road, and lien the property. It is recommended that the City Council approve waiving the Demolition Permit Processing fees, use dump fee credits and therefore approve the appropriations for this action in the amount of, and not to exceed, $ 1,785.00. Prepared by, Approved by, a.�a ,s Hally Cappie o, Pl tern Patrizia Materassi, Community Development Director/ Zoning Code Enforcement Officer List of Attachments: A - Declaration of Public Nuisance B - Fire Reports C - Cost Accounting Report #60 c:\office\wpwin\wpdocs\planning\cc\nissenso.aba The following actions are required to eliminate the public nuisance: 1. Immediate removal of landscape businesses and associated storage of business materials. 2 Removal of all partially destroyed or dilapitated buildings and/or structures from the property. 3. Removal of all junk, lumber, trash, debris, weeds, vegetation, rubble, neglected machinery/vehicles. 4. Pulling of appropriate building permits for demolition of buildings. 6 If the above action #1, removal of landscaping business and associated storage of machinery equipment and vehicles is not completed immediately the City of Grand Terrace shall eliminate the public nuisance by completing said action, and the cost of the abatement wilt ue assessed against the property, and will be attached as a lien upon the property until paid in accordance with the Grand Terrace Municipal Code. If items #2 and #3 are not completed by October 23, 1993, the City of Grand Terrace shall eliminate the nuisances completing said action, and the cost of the abatement will be assessed against the property, and will be attached as a llen upon the property until paid in accordance with the Grand Terrace Municipal Coda We would sumt that due to Your personal circumstances that the City cleaning up Your property would be of great benefit to You this one time, as it would eliminate in an expeditious manner, the maintenance problem You have on Your property. As mentioned the costs will be placed on a lien to -your property and will be covered at the time von deride to sell Your property Please note that this does not cover the landscaprng businesses. vehicles and associated storage -is they will have to be removed immediately by You or the City. WThis determination may be appealed to the Grand Terrace City Council by submitting an application for appeal to the City aeries Department within ten days from the date of this Declaration. Patnzia Materassi, Date Code Enforcement O1f"icer Community Development Director PM:ma somas Schwab, City Manager John Harper, City Attorney Randy Anstine, Assistant City Manager c\wP51\p1anning\ce\ce9307.dee 2 A SAN BERNARDINO COUNTY FORESTRY AND FIRE WARDEN DEPARTMENT 3800 Sierra Way San Bernardino, CA 92405 (714) 882-1226 01 INSPECTION NOTICE Issued to COWTANCE NISSENSON Notice No. Date 10 /7c; j95 Address 22237 BARICN ROAD City GRAND TERRACE CA Phone Owner, lessee or tenant SAME Phone Address City The items listed below are VIOLATIONS of the following: Nliform Fire Code ❑ California Health and Safety Code ❑ niform Building Code ❑ Other ❑ County or City of GRAND TERRACE CA Ordinance No. 188 Measures shall be taken j Ve$aSely Tp gQ r listed conditions for compliance and to avoid subsequent action. A reinspection will be conducted on or about _,U u b , 1 y 19 , DEAR CON.STANCE, I WANT TO EXPRESS MY APPRECIATION FOR THE WORK THAT HAS- BEEN pow M YOUR PROPERTY. A REIN,SPECTICN OF YOUR BACK LOT INDICATES A NEED FOR SOME ADD TZ MU WORK. THIS WORK WOULD AFFECT YOUR OUT BUILDINGS AND THE GRASS ARCUND THEM F My Rrc-�T cMN „n, � IS FOR YOUR SAFTEY IN THAT YOU ARE BEDRIDDEN. YOUR PROPERTY IS OPEN 'PC3 TRF`SMS Tr CHILDREN PLAYED WITH FIRE OR PERSONS USED YOUR BUILDINGS FOR COOKIM OF DOPE,_1HBi.SPREAD OF YRE COULD KILL YOU AND DESTROY YOUR PROPERTH AHED NIOMENIOS. IN ADDITION IS THE POSIMILITY :OF CIVIL LAWSUIT FRCM THE PAREVTS OR RELATIVES OF A PERSON WHO MIGHT BE BURNED EVEN TfiOIM TRESPASSING ON YOUR PROPERTY. THE FOLLOWING WORK: MUST BE DONE TO SATISFY FIRE SAFTEY F=1UIR 4DM AND 00*10RrI TO THE UNIFORM FIRE CODE. 11.201a- REMOVE ACCL24JLATIONS OF GRASS, WEEDS OR COMBUSTIBLE/FLAMMABLE WASTE MATERIAL ON THE OPEN PROPERTY. 11.412- ALL VACANT BUILDINGS SHALL HAVE RaMED ANY ACCMILA I COMBUSTABLE WASTE OR RUBBISH AND SHALL SECURELY rOCK,BARRICADE OR OTHERWISE SECURE ALL DOORS, WINDOWS AND OTHER OPENINGS. DIV II, APPENDIX IIA #16- A FIRE BREAK SHALL BE CUT AROUNp ycxjg VA Ater STRUCTURES THE FIRE BREAK SHALL BE FOUR FEET IN WIDTH AND MUST BE CUT M BARE MINERAL SO THIS WORK SHOULD BE DONE AS SOON AS POSSIBLE. WHEN YOU FIND SasONE THAT CAN DO THE WORK PLEASE CALL AND WE CAN MEET TO DISCUSS THE PROJECT. THIS CALL AND OR ARRANGEMENTS MUST BE MADE BY NOVEMBER 06, 1995. For further information, call DAN FRIAS 909 881 6922 Copies to: Jurisdiction Bldg. Dept. ❑ State F.M. ❑ Health Dept. ❑ Other CITY OF G.T. Social Welfare ❑ Classification Count; Fin; Warden By: DANIEL M. FRIAS Fire Inspector Date Occupenr Date DISTRIBUTION: Mire • Occupanr