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03/28/1996FILE COPY 22795 Barton Road Grand Terrace ;J California 92313-5295 Civic Center (909) 824-6621 Fax (909) 783-7629 a Fax (909) 783-2600 1 H. Byron R Matteson 6 Mayor Gene Carlstrom Mayor Pro Tempore G Herman Hilkey Jim Smgley Dan Buchanan CouncilMembers Thomas J Schwab City Manager March 28, 1996 CITY OF GRAND TERRACE Regular Meetings 2nd and 4th Thursday - 6:00 p.m. Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92313-5295 YII C : ►1� l a : •, 1► 1 1l1 Y4 D ►D D : CITY COUNCIL CHAMBERS MARCH 28, 1996 GRAND TERRACE CIVIC CENTER 6 00 P M 22795 Barton Road TI3E CITY DP GRANT} TERRACE COMPLIES W:E'I'H THE AMERICANS WITH DISABILITIES ACT OP 1990 IF YO-UREQUIRE SPECIAL ASSISTANCE TO PARTICIPATE IN THIS: MEETING} 'PLBASE CALL TIM Cam` CLERKS O"SCE AT (909) 824-662I AT LEAST 48 HOURS PPJOR TO THE MEETING * Call to Order - * Invocation - Pastor Salim Elias, Seventh-Day Adventist Church * Pledge of Allegiance - * Roll Call - AGENDA ITEMS STAFF COUNCIL RECOMMENDATIONS ACTION CONVENE COMMUN= RET)MM OPMENT AGEYCY 1 Approval of 02-22-96 Minutes Approve 2 Approval of Check Register CRA031196 & CRA032896 Approve ADJOLmN COMMUMY REDEYE .OpMENT AGENCY CONVENE CITY COUNCIL MEETIN[; 1 Items to Delete 2 SPECIAL PRESENTATIONS A Recycling Family of the Month - February 1996 B Proclamation - Community Development Week, April 1 - 7, 1996 C Proclamation - March of Dunes - Walk for Someone You Love, April 1996 3 CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial They will be acted upon by the Council at one time without discussion Any Council -member, Staff Member, or Citizen may request removal of an item from the Consent Calendar for discussion COUNCIL AGENDA 03-28-96 - PAGE 2 OF 3 AGENDA ITEMS STAFF RECCOMENDATIONS COUNCIL ACTION A Approval of Check Register No 031196 & 032896 Approve B Ratify 03-28-96 CRA Action C Waive Full Reeding of Ordinances on Agenda D Approval of 02-22-96 Minutes Approve E Resolution - Amending the Commission/Committee Regular Approve Meeting Schedules F Approve Finance Duector Travel to CMTA Conference Approve April 22 - 26, 1996 in Monterey G Conditional Encroachment Agreement - 23224 Westwood Accept (Steele) 4 PUBLIC COMMENT 5 ORAL REPORTS A. Committee -Reports 1. Historical and -Cultural Activities Committee (a) Minutes of 24-96 Accept 2 Crime Prevention Committee (a) Minutes of 1-8-96 Accept 3 Parks and Recreation Committee (a) Minutes of 2-5-96 Accept 4 Emergency Operations Committee (a) Minutes of 1-16-96 Accept B Council Reports 6 PUBLIC HEARINGS - 6.00 P.M. A Resolution - Reallocating Community Development Block Approve Grant Funds B An Ordinance of the City Council of the City of Grand Contuse Terrace Amending Title 4 of the Municipal Code and - Establishing a Comprehensive Schedule for Fees, Taxes, and Fines for Permits, Licenses, Services, Facilities, and Activities Provided by the City of Grand Terrace 7 UNFLNISHED BUSINESS A Multi -Species Habitat Conservation Plan (MSHCP) Approve COUNCIL AGENDA 03-28-96 - PAGE 3 OF 3 I AGENDA ITEMS STAFF COUNCIL RECOMMENDATIONS I ACTION 11 A Appeal of Planning Com-,ssion Decision Regarding DU- 95- 02 An Application to Allow Outdoor Assembly Uses in the Residential (R 2 ) District (Halstead) B Consideration of City Engineer Contract C Reschedule April 11, 1996 City Council Meeting 119 CLOSED SESSION None II ADJOURN THE NEXT REGULAR CRA/CITY COUNCIL MEETING WILL BE HELD ON APRIL 11, 1996 AT 6 00 P M AGENDA ITEM REQUESTS FOR THE 04-11-96 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY NOON 04-04-96 Deny PENDING C R A APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING - FEBRUARY 22, 1996 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on February 22, 1996 at 6 00 p m I PRESENT: Byron R Matteson, Chairman Gene Carlstrom, Vice -Chairman Herman Hilkey, Agency Member Dan Buchanan, Agency Member Thomas J Schwab, Executive Director John Donlevy, Assistant City Manager Brenda Stanfill, Secretary Pa=a Materassi, Community Development Director Bernard Simon, Finance Director Virgil Barham, Building and Safety Director Lt Kyntsis, Shenff's Department ABSENT: Jim Singley, Agency Member John Harper, City Attorney APPROVAL OF FEBRUARY 08, 1996 CRA MINUTES CRA-96-09 MOTION BY VICE-CHAIRMAN CARLSTROM, SECOND BY AGENCY MEMBER HICKEY, CARRIED 4-0-1-0 (AGENCY MEMBER SINGLEY WAS ABSENT), to approve the February 08, 1996 CRA Minutes APPROVAL OF CHECK REGISTER NO CRA022296 CRA-96-10 MOTION BY VICE-CHAIRMAN CARLSTROM, SECOND BY AGENCY MEMBER BUCHANAN, CARRIED 4-0-1-0 (AGENCY MEMBER SINGLEY WAS ABSENT), to approve Check Register No CRA022296 Chairman Matteson adjourned the Community Redevelopment Agency Meeting at610pm SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace • CHAIRMAN of the Community Redevelopment I Agency of the City of Grand Terrace C R A AGENDA ITEM NO. PENDING C RA I,- RAVAL PAGE 1 CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY DATE. MARCH 11, 1996 OUTSTANDING DEMANDS AS OF MARCH 11, 1996 CHECK NO, P11034 P11046 P11056 P11062 P11063 P11064 P11071 32793 32806 32807 32808 C) 32814 :0 32815 > 32819 > 32853 +Q 32865 Z 32866 v z p 4 y PETRA WEST HALLY CAPPIELLO NORTHERN COUNTIES TITLE ESCROW PACIFICARE CALIFORNIA INLAND COUNTIES INSURANCE SERVICE PRUDENTIAL SERVICE BUREAU RIVERSIDE HIGHLAND WATER COMPANY COMPTON ASSOCIATES BANK OF AMERICA VIRGIL BARHAM BERGEVIN'S CLEANING SERVICE COMET TERMITE SERVICE DAGOSTINO ENGINEERING DRUG ALTERNATIVE PROGRAM SOUTHERN CA EDISON COMPANY C G WILSON CONSTRUCTION YOSEMITE WATERS CHECK REGISTER NO 031196 FINAL PAYT 11845 MOUNT VERNON 3,14927 CODE ENFORCEMENT INTERN, 2/10-2/23/96 26208 DEPOSIT, BID ON HOUSE AT 22371 RAVEN WAY 1,00000 HEALTH INSURANCE FOR MARCH, 1996 42601 LIFE INSURANCE FOR MARCH, 1996 3402 HEALTH NETWORK INSURANCE FOR MARCH, 1996 9164 WATER FOR ALL REHABILITATION 30204 APPRAISAL, 22832 PALM 25000 TRUSTEE FEES FOR SERIES A BONDS 1,83500 AUTO ALLOWANCE FOR MARCH, 1996 13750 JANITORIAL SERVICES 4000 FUMIGATE, 21816 VIVIENDA 96500 DRAFTING SERVICES, 22381 VAN BUREN 51500 LAWN SERVICE FOR 21815 VIVIENDA 5000 ELECTRIC FOR FOUR REHABILITATION HOUSES 3970 PROGRESS PAYT, REHABILITATION, 11902 PASCAL 27,356 40 BOTTLED WATER, REHABILITATION PORTION AN 36,472 46 t PENDING C R A APPROvAL PAGE 1 CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY DATE: MARCH 28,1996 OUTSTANDING DEMANDS AS OF: MARCH 28, 1996 CHECK REGISTER NO: 032896 CHECK NO VENDOR DESCRIPTION AMOUNT P11072 BERNARD SIMON BIRTHDAY BONUS 2000 P11080 HALLY CAPPIELLO CODE ENFORCEMENT INTERN, 2/26-2/29/96 14352 P11090 STATE COMPENSATION INSURANCE FUND WORKERS' COMPENSATION INS FEB 1996 19763 P11100 GRAND TERRACE REAL ESTATE DEPOSIT, BID ON HOUSE AT 21312 KENTFIELD 1,00000 35519 DAN BUCHANAN STIPENDS FOR MARCH, 1996 15000 35522 GENE CARLSTROM STIPENDS FOR MARCH, 1996 15000 35530 EASTMAN KODAK COMPANY MAINTENANCE/USAGE ON KODAK COPIER 8582 35537 CITY OF GRAND TERRACE WASTE WATER DISPOSAL SERVICES FOR REHABILITATION PROGRAM HOUSES 11760 35541 HERMAN HILKEY STIPENDS FOR MARCH, 1996 15000 35553 BYRON MATTESON STIPENDS FOR MARCH, 1996 15000 35556 PACIFIC BELL PHONE FOR HOUSING REHABILITATION PROGRAM 3622 35564 JAMES SINGLEY STIPENDS FOR MARCH, 1996 15000 35565 SOUTHERN CA EDISON COMPANY ELECTRIC, REHABILITATION PROGRAM HOUSE 1263 35566 SOUTHERN CA GAS COMPANY GAS FOR REHABILITATION PROGRAM HOUSES 9468 35567 STAPLES OFFICE SUPPLIES, REHABILITATION PROGRAM 1538 35576 VISA MEETING, CITY OF COLTON ,CITY MANAGERS MEETING, AND PURCHASE SLIDE PROJECTOR 382.14 TOTAL 2,85562 t / t � ` , , I � t l � ,I r i • t t � 1 tl t/ r ti t ♦ �. i t �� (r t, / t / �... r♦ _ � �i a —tea ♦..� �=._i-♦_�—. _,�.rc_ G•+_-ate �t s_ . �tirL� a �t1�(=.a :r a - j ♦ � ♦ ♦ , N t /rr tir/r National Community Development Week 96 April 1-7 1996 Whereas, the Federal Community Development Block Grant Program has operated since 1975 to provide local governments with the resources required to address pressing neighborhood and human service needs for persons of low and moderate income, and Whereas, the Community Development Block Grant program continues to assume increasing importance as an instrument for meeting pressing community development needs in affordable housing, lob creation or retention, human services, capital improvements, and public infrastructure; and Whereas, the nature of the Community Development Block Grant program, with its t diversity of program design and administration, and its abihty to respond to locally determined A!=� pnonties, has caused Congress and the nation to appreciate the critical value of the program, and the stgniftcant number of non-profit organizations, programs and projects that rely on its funds for support, and Whereas, a week recognizing national community development will encourage local ; governments, non profit organizations, and community residents throughout the nation to reafftrim the significance and diversity of their local community development program efforts toward meeting the needs of persons of low and moderate income . c Now, Therefore, I, Byron R Matteson, Mayor of the City of Grand Terrace, on behalf of the City Council, do hereby proclaim April 1-7, 1996, as National Community Development ^ Week '96, and urge Congress and the Administration to recogmZe the outstanding work being . accomplished locally and nationally by the Community Development Block Grant program and . the importance of this program to the people of San Bernardino County and the Nation Mayo of the Euy of Grand terrace and ' f the City Council thereof Thus 28th day of March, 1996_:-1 `� _ - CO.UNCILAGiENDA nmm'#E 2 i i I _ ��.nrl✓~ , tir�� .. L.-ti..,..t t �+i+� t-�_ ..1 �✓ .��L..- _ -L+_ U[- ♦ .L-< +t i �._Y 1+ti_liJt aL. ti y Wit. L4_.+L.�' . �i 11 _ � Z,..+....r +� ra ri zitn ati-all /1.rrw March of Dimes -� Walk for Someone You Love r April 1996 Whereas, the March of Dimes supports scientific research, educational programs ��-- and medical service programs in the diagnosis and treatment of 3, 000 mental, physical, and metabolic disorders affecting more than IS million Americans, and `+ Whereas, the March of Dimes goals are to reduce the number of infants born with defects and the reduction of low birthwerght and infant deaths through the Campaign for Healthier Babies where national focus provides local programs aimed at making good health at birth a reality, and �--� Whereas, thousands of Inland Empire residents will join millions of other Americans in WalkAmenca this April to promote good health at birth, the City Council =� concurs with the full efforts of the March of Dimes and WalkArnerica and endorses its efforts in the City of Grand Terrace;� Now, Therefore, I, Byron R. Matteson, hereby proclaim April, 1996, as March of - --�' Dimes Campaign "Walk for Someone You Love"; and urge the citizens of Grand Terrace to support this worthy cause by participating in WalkAmertca or through �W � -�� donations, thereby helping improve the quality of life for many Americans Mayo of the City of Grand Terrace , of the City Council thereof This 28th day of March, 1996- , - r- � - 'f �--.- •^ �- ,- �- .-r-rr- r-r-- ^ .� �- .r- - - r r-•-�- �-c-- -„- ,-...r..r.�.r,r-. �.r....,r �+r` ,,.�'rtinw DATE MARCH 11, 1996 OUTSTANDING DEMANDS AS OF. ■ _ ► ► •4zI*9jV c CITY OF GRAND TERRACE MARCH 11, 1996 P11031 3 DAY BLINDS P11032 STANDARD INSURANCE COMPANY P11033 PEBSCO P11035 TRACEY MARTINEZ P11036 DONNA KOLBERG P11038 LAURA ANN DUKE P11039 SOUTHERN CA EDISON COMPANY P11040 SOUTHERN CA GAS COMPANY P11041 COMCAST CABLEVISION P11042 SOUTHERN CA EDISON COMPANY P11043 SOUTHERN CA GAS COMPANY A P11044 COMCAST CABLEVISION C P11045 LARRY MAINEZ n P11046 HALLY CAPPIELLO r" P11047 GLEN KRIEGER P11048 QUEEN MARY P11049 CCPOA ® P11050 MARIA MUETT P11051 SOUTHERN CA GAS COMPANY P11052 SOUTHERN CA GAS COMPANY P11053 COMCAST CABLEVISION P11054 �SANTA CLAUS,INC P11055 POSTMASTER-COLTON • PENDa\40 ("Y COUNCIL APP, , , OVAL CHECK REGISTER NO BLINDS FOR CHILD CARE CENTER DISABILITY INSURANCE, DEC 1995, JAN-FEB 1996 DEFERRED COMPENSATION INVESTMENT FOR JAN 1996 BIRTHDAY BONUS DEFERRED COMP, TERMINATION DEFERRED COMP, TERMINATION CASH PAYMENTS FOR 2/20/96 CASH PAYMENTS FOR 2/20/96 CASH PAYMENTS FOR 2/20/96 CASH PAYMENTS FOR 2/22/96 CASH PAYMENTS FOR 2/22/96 CASH PAYMENTS FOR 2/22/96 PLANNING TECHNICIAN, 2/12-2/23/96 H/H WASTE PROGRAM INTERN, 2/10-2/23/96 PLANNING CONSULTANT, 2/10-2/23/96 RESERVATIONS FOR CRIME PREVENTION TRAINING SESSION REGISTRATION FOR CRIME PREVENTION TRAINING SESSION PLANNING CONSULTANT, 2/12-2/23/96 CASH PAYMENTS FOR 2/26/96 CASH PAYMENTS FOR 2/26/96 CASH PAYMENTS FOR 2/26/96 DONATION, CRIME PREVENTION UNIT POSTAGE FOR RECREATION BROCHURES/CITY NEWSLETTER PAGE 1 031196 7974 2,28899 6,95226 5000 40262 3615 32163 27659 8798 21280 40986 2574 73332 8400 1,01250 9968 7500 67500 7865 23561 6330 50000 54324 PAUlz 3 CITY OF GRAND TERRACE DATE MARCH 11, 1996 CHECK REGISTER NO. _ _ 031196 OUTSTANDING DEMANDS AS OF. _ _ _ MARCH 11, 1996 32807 VIRGIL BARHAM 32808 BERGEVIN'S CLEANING SERVICE 32809 BOMAR TREE SERVICE 32810 BURTRONICS BUSINESS SYSTEMS 32811 CA SCHOOL -AGE CONSORTIUM 32812 CHRISTOPHER CASH 32813 CENTRAL CITY SIGN SERVICE 32816 DATA PRINT 32817 DISCOUNT SCHOOL SUPPLIES 32818 JOHN DONLEVY 32820 EWING IRRIGATION SUPPLIES 32821 JERRY GLANDER, 32822 G T AREA CHAMBER OF COMMERCE 32823 CITY OF GRAND TERRACE 32824 HADAWAY CONSTRUCTION 32825 HANIGAN BUSINESS FORMS 32826 HONEYWELL INC 32827 HONEYWELL INC 32828 HYDRO-SCAPE PRODUCTS 32829 INLAND EMPIRE STAGES LIMITED 32830 INT'L INSTITUTE -MUNICIPAL CLERKS 32831 INTERSTATE BRANDS INC 32832 JANI KING-COLTON REGION 32833 LAKESHORE LEARNING MATERIALS 32834 LONG BEACH UNIFORM COMPANY DESCRIPTION AUTO ALLOWANCE FOR MARCH, 1996 JANITORIAL SERVICES, BUILDING & SAFETY REMOVE ASH TREES SUPPLIES FOR COPIER MEMBERSHIP, 1996-CHILD CARE CONSULTANT, WASTEWATER STUDY, 2/12-2/23/96 STREET SIGNS BOND PAPER, BUILDING & SAFETY PROGRAM SUPPLIES FOR CHILD CARE AUTO ALLOWANCE FOR MARCH, 1996 IRRIGATION SUPPLIES FOR CITY PARKS REIMBURSEMENT FOR LOCAL MILEAGE PORTION -TURN-AROUND TRIP -STATE LINE, CRIME PREVENTION EMPLOYEE CHILD CARE, MARCH, 1996 SIDEWALK MAINTENANCE, VARIOUS LOCATIONS PRINT ACCOUNT PAYABLE CHECKS MAINTENANCE ON HVAC UNIT, MARCH, 1996 REPAIR ON HVAC UNIT IRRIGATION SUPPLIES FOR PARKS AND COMMUNITY CENTER BUS FOR RECREATION EXCURSION MEMBERSHIP FOR 1996 BAKERY GOODS FOR CHILD CARE JANITORIAL SERVICES FOR CHILD CARE, MARCH, 1996 PROGRAM SUPPLIES FOR CHILD CARE UNIFORM, CITIZENS PATROL AMOUNT 11250 4000 1,00000 28869 3000 17000 16405 2924 57767 20000 6040 6776 30000 1,02417 2,55000 48394 1,11416 58202 28204 2,49600 8000 11514 75900 28793 7440 PAGE 5 CITY OF GRAND TERRACE DATE. MARCH, 1996 _ _ _ CHECK REGISTER NO 031196 OUTSTANDING DEMANDS AS OF. MARCH 11, 1996 32860 CATALINA VARELA 32861 VISA 32862 WAXIE 32863 WEST PUBLISHING COMPANY 32864 WESTEC SECURITY INC 32866 YOSEMITE WATERS 32867 XEROX CORPORATION REIMBURSEMENT FOR MILEAGE -CONFERENCES CONFERENCE -CHILD CARE, TASK FORCE MEETING -PLANNING, AND LEAGUE OF CA CITIES, SAN FRANCISCO JANITORIAL SUPPLIES FOR CHILD CARE AND CIVIC CENTER CA CODE UPDATES, CITY CLERK DEPARTMENT SECURITY FOR CHILD CARE CENTER, APRIL-JUNE, 1996 BOTTLED WATER FOR CITY OWNED FACILITIES SUPPLIES FOR COPIER PAYROLL FOR FEBRUARY, 1996 TOTAL I CERTIFY THAT TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED CHECKS FOR PAYMENT OF THE CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY BERNARD SIMON FINANCE DIRECTOR 13020 18176 55915 11229 42600 31145 10660 274,760 87 PAGE 1 PENS -- - -1 CITY COUNCIL APPROVAL CITY OF GRAWD TERRACE E F CHEck REGISTER NO. 32,896 00 DATE. MARCH 28,1996 OUTSTANDING DEMANDS AS OF. __— -- -- ---- -- MARCH 28, '1996 - -- �� CHECK NO. VENDOR nFsr.RIPTION P11072 BERNARD SIMON BIRTHDAY BONUS 3000 61617 P11073 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 3/6/96 36994 P11074 SOUTHERN CA GAS COMPANY 27893 P11075 COMCAST CABLEVISION CASH PAYMENTS FOR 3 6/96 24650 P11076 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 3/8/96 7000 P11077 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 3/8/96 13153 P11078 COMCAST CABLEVISION CASH PAYMENTS FOR 3/8/96 675 00 PLANNING CONSULTANT,2/24-2129/96 P11079 MARIA MUETT PLANNING TECHNICIAN, 2/26-2/29/96 30744 P11081 LARRY MAINEZ PLANNING CONSULTANT, 2/24-2/29/96 495 00 P11082 GLEN KRIEGER FOR OVER PAYMENT ON COMPUTER LOAN 5124 P11083 KAREN GERBER REIM6iJRSEMENT TERMINATION PAY 27794 P11084 REBECCA BONNING SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR V2196 10032 P11085 P11086 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 3/12/96 5000 15914 P11088 COMCAST CABLEVISION CASH PAYMENTS FOR 3/12/96 OPEN/CLOSE TERRACE HILLS PARK, FEB 1996 16500 P11089 RICHARD ROLLINS WORKERS INSURANCE FOR FEB 1996 1,3�i5 79 P11090 STATE COMPENSATION INS FUND �5 00 P11091 COUNTY OF SAN BERNARDINO COUNTY PHONE DIRECTORIES 9768 P11092 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 3/13/96 9000 P11093 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 3/13/96 6000 P11094 JEFFREY STALLINGS BIRTHDAY BONUS ASSOCIATION REGISTRTION FOR CONFERENCE 5000 P11095 SOUTHERN CA CITY CLERKS CA EDISON COMPANY IS PAYMENTS FOR 25766 P11096 SOUTHERN PAGE 3 DATE: F CITY OF GRAND TERitACE CHECK REGISTER NO: MARCH 2811996 ______ _ - 1 032898 _ cty 6 OUTSTANDING DEMANDS AS OF: MARCH 28 096 CHECK NO. VENDOR DESCRWTt0_ I AMOUNT 35530 EASTMAN KODAK COMPANY MAINTIUSAGR ON KODAK COPIER 70 21 35531 EDGEMONT SALES USAGE ON PANASONIC COPIER 6813 35532 ELCO CONTRACTORS, INC CLEAN/REPAIRS OF STORM DRAINS 1.07800 35533 EWING IRRIGATION SUPPLIES IRRIGATION SUPPLIES FOR PARKS/CIVIC CENTER 21667 35534 FARMERS NEW WORLD INSURANCE LIFE INSURANCE FOR D BUCHANAN (6 MONTHS) 90000 35535 FEDEK '' EXPRESS MAIL , 2175 35536 LEEANN GARCIA PLANNING COMMISSION MEETING, MARCH, 1996 10000 35538 GREENWOOD'S UNIFORM COMPANY NAME TAGS FOR CITIZENS PATROL 12 93 35539 HARPER & BURNS LEGAL SERVICES FOR FEBRUARY, 1996 1,828 26 35540 HENAGON LTD COLTON TOP SOIL FOR PARKS 21281 35541 HERMAN HILKEY STIPENDS FOR MARCH, 1996 00 00 3000010000 35542 MOIRE HUSS ` PLANNING COMMISSION MEETING, MARCH, 1996 100 00 35543 HYbRO-§CAPE PRODUCTS, INC IRRIGATION SUPPLIES FOR PARKS 40821 35544 INTERSTATE BRANDS CORP BAKERY GOODS FOR CHILD CARE 2900 35545 JERRY/EVELYN OWEN REFUND FOR RECREATION EXCURSION 84 00 35546 JOHN'S LAWN MOWER SHOP REPAIRS ON WEEDEATER 51 19 35547 KELLY PAPER OFFICE SUPPLIES 26954 35548 KITCHEN CONCEPTS DISHWASHER, FIRE STATION 44070 35549 LEGACY, - CRIME PREVENTION PROGRAM FOR JUNIOR HIGH STUDENTS 1,50000 35550 LELAND NURSERY NURSERY SUPPLIES FOR PARKS 30601 35551 LEROY'S LANDSCAPE SERVICE LANDSCAPE SERVICES/REPAIRS AT TERRACE PINES,JAN/FEB 19 84700 35552 MARTIN & CHAPMAN ELECTION SUPPLIES, CITY CLERK 6534 35553 BYRON MATTESON STIPENDS FOR MARCH, 1996 30000 35554 MOORE BUSINESS PRODUCTS PRINT ACCOUNT PAYABLE CHECKS -FINANCE 29496 35555 RAY MUNSON PLANNING COMMISSION MEETING, MARCH, 1998 10000 PAGE 5 CITY OF GRAND TERRACE DATE. MARCH 38,1996 CHECK REGISTER NO: 62896 OUTSTANDING DEMANDS AS OF: MARCH 20 j 1996 REPAIRS ON LAWNMOWER -MAINTENANCE DEPARTMENT 1547 35580 WILBERS PLANNING COMMISSION MEETING, MARCH, 1998 10000 35581 DOUG WILSON WINIFRED/LISLE GREEN REFUND POR RECREATION EXCURSION 8400 35582 35583 YOSEMITE WATERS BOTTLED WATER FOR CITY OWNED FACILITIES TOTAL: 94,301 59 I CERTIFY THAT TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED CHECKS FOR PAYMENT OF THE CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY BERNARD SIMON FINANCE DIRECTOR i 0 CITY OF GRAND TERRACE PENDING CITY CITY COUNCIL MINUTES COUNCIL APPROVAL REGULAR COUNCIL MEETING - FEBRUARY 22, 1996 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on February 22, 1996 at 6 00 p in PRESENT: Byron R Matteson, Mayor t Gene Carlstrom, Mayor Pro Tem Herman Hilkey, Councilmember Dan Buchanan, Councilmember Thomas J Schwab, City Manager John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Patnzia Materassi, Community Development Director Bernard Simon, Finance Director Virgil Barham, Building and Safety Director Lt Greg Kyntsis, Sheriff s Department ABSENT: Jun Singley, Councilmember John Harper, City Attorney The meeting was opened with invocation by Pastor Paul Reed, First Baptist Church of Grand Terrace, followed by the Pledge of Allegiance led by Councilman Herman Hilkey Mayor Matteson convened City Council meeting at 6 00 P M Mayor Matteson reconvened City Council meeting at 6 10 P M. SPECIAL PRESENTATIONS 2A Recyclmg Family of the Month - January 1996 Mayor Matteson announced that the Thomas Family is the recipient of the recycling family of the month award for the month of January 1996 and of the local merchants gifts certificates from Demetn's, La Pasta Italia, Verlee's Fancy Pets and Groommg and Grand Heritage Cleaners 2B Proclamation - California Bike Commute - May 16, 1996 Councilmember Buchanan read a proclamation on behalf of the City Councd proclaiming May 16, 1996 as California Bike Commute day in the City of Grand Terrace 2C Commander Award - Jack's Disposal Lt Kyntsis and Tonya Nelson from the San Bernardino County Shenff's COUNCILAGENDA ffEe # �Z 7") Council Minutes 02/22/96 Page 3 community and ultimately benefit no one She further stated that by election day, in March, the citizens of Grand Terrace will become factually informed and ready to take the necessary action to defeat ttus issue. She feels that the children and taxpayers deserve better. MA= Matteson, responded that the Council as a body did vote not to take a position on the proposed school distnct, however, the Council can not set policy telling each individual what position to take on a personal level. He stated that there will be a forum where everyone can. see what the issues are. Ed O'Neal, 22608 Minona Drive, Grand Terrace; spoke as the Co -Chairman of the Concerned Citizens of Grand Terrace, stated that a public forum of the proposed Grand Terrace School District will be held at the Grand Terrace Elementary School. The League of Women Voters will be moderating the forum. He invited everyone to attend. He also stated that he would get together with Councilman Buchanan to get a non- partisan forum televised prior to the Election 7 ' ;TML 1_ Parks and Recreation. Committee (a) Minutes of 12-04-95 CC-96-12 MOTION BY MAYOR PRO TEM CARLSTROM, SECOND BY COUNCn, MVIBER BUCHANAN, CARRIED 4-0-1-0 (COUNCn 1 ER SINGLEY WAS ABSENT), to accept the Parks and Recreation Committee Minutes of December 4, 1995 Councilmember Hilkey, questioned whether or not all of the items that Mr Rollins had on the list of repairs for the park had been addressed. Assistant City Manager Donlevy, responded that the list is being addressed at the present time 2. Emergency Operations Committee (a) Minutes of 09-11-95 and 11-21-95 CC-96-13 MOTION BY COUNCILMEMBER HILKEY, SECOND B COUNCILMEMBER BUCHANAN, CARRIED 4-0-1-0 (COUNCILMEMBER SINGLEY WAS ABSENT), to accept the Emergency Operations Committee minutes of September 11, 1995 and November 21, 1995 Council Minutes 02/22/96 Page 5 5 City of Grand Terrace - Construction - Install ADA Playground Surface at T I Austin Park in the amount of $36,100 00 The City of Grand Terrace can expect to receive an allocation of approximately $38,000 00 Of this, the City is limited to allocating a maximum total of $5,700 to Public Service Projects Mayor Matteson opened discussion to the public Barbara Pfennighasuen, 22111 Ladera, Grand Terrace, stated that she would like to see the Grand Terrace library funded so that it will be able to stay open one more day a week or as much as possible Mayor Matteson, stated that he would like to support both projects under public service, however he would like to see the library open at least one more day and expressed his concern with the amount of money being allocated and suggested to the City Manager and Assistant City Manager that if the amount allocated was not going to be enough that we allocate all of the money that can be allocated to public service projects to the Library Dick Rollins, 22797 Barton Road, Grand Terrace, questioned the $2,500 00 for a water heater for the Grand Terrace Senior Center. Assistant City Manager DonIM, responded that this project was not just limited to purchasing a water heater it included some construction, running additional electricity, and the water heater is not a typical water heater, it is a 12 volt Barbara Pfenni hausen, 22111 Ladera, Grand Terrace; stated that she would be against the idea of having a swamp cooler at the Senior Center It simply would not work properly City Manager Schwab, stated that a swamp cooler would not be placed at the Senior Center, refrigerated air will be installed There being no further discussion Mayor Matteson returned discussion to Council. 4 Councilmember Buchanan, questioned whether or not money from previous years could be used this year He also questioned whether there were hmits on the amount of money that can be allocated for public service projects in (the previous years, and could some of the allocated money be used for the public service projects tins year Assistant City Manager Donley, stated that projects that are being prioritized are for the money being allocated for 1996/ 1997 year He further stated that he would have to contact the County and do a complete audit to see where this un- allocated balance came from, what was spent, what the regulations were for that year, and whether or not it can be spent He also stated that the un-allocated Council Minutes 02/22/96 Page 7 Councilmember Buchanan, expressed his concern that the $2,000 00 for the Drug Alternative Programs and the $3,700 00 for the Library will be sufficient, and funding item 15 for the San Bernardino Medical Center He doesn't want to fund things partially, he would like the funding to be useful Assistant City Manager DonlM, stated that he believes that the $3,700.00 for the Library is sufficient His recommendation is that the Council not spend more than $5,700 00 for public services. If you want to have a B list for construction projects that you want to spend the unallocated funds then they would go on the pnontized list. Councilmember Buchanan, stated that if Assistant City Manager Donlevy was confident that the money allocated to the Library and the Drug Alternative Programs will be useful then he supports his recommendations CC-96-14 MOTION BY COUNICLMEMBER BUCHANAN, SECOND BY MAYOR PRO TEM CARLSTROM, CARRIED 3-0-2-0 (COUNCILMEMBERS HILKEY AND SINGLEY WERE ABSENT), to adopt staff s reccomendations for funding CDBG proposals and designate the funding allocations for the 1996/ 1997 program year and authorize staff to process and submit the necessary County applications for the following projects 1 $2,000 00 - Drug Alternative Programs - Property Maintenance - Senior and Handicapped (Public Service Project) 2 $3,700 00 - Grand Terrace Library - Literacy - Open Library one additional day per week (Public Service Project) 3 $2,200 00 - City of Grand Terrace - Rehabilitation of Air Conditioning at the Senior Center (Construction) 4 $3,000 00 - City of Grand Terrace - Install ADA Crosswalk Signal Buttons (Cosntruction) 5 $36,100 00 - City of Grand Terrace - Install ADA Playground Surface - TJ Austin Park (Construction) Ed O'Neal, 22608 Minona Drive, Grand Terrace, reported that a Candidate Forum for the proposed school district will be held on March 13, 1996 Councilmember Buchanan, questioned whether that forum could be held at the Civic Center in the Council Chamber so that it can be televised Ed O'Neal, stated that he would look into it and work with Councilmember Buchanan lil►1 �I I►1 : � �! � � � 7A Nuisance Abatement - 22237 Barton Road (Nissenson), Council Minutes 02/22/96 Page 9 MAYOR of the City of Grand Terrace CITY CLERK of the City of Grand Terrace r r STAFF REPORT DATE March 19, 1996 CRA ITEM () COUNCIL ITEM (X) MEETING DATE:. March 28, 1996 SUBJECT. RESOLUTION AMENDING THE COMMISSION/COMMITTEE REGULAR MEETING SCHEDULES During the past three months the Planning Commission has been scheduling regular meetings once a month rather than twice a month on a trial basis Staff and the Planning Commission felt that this was more efficient and allows staff to focus more time on the General Plan Task Force No complaints have been received during this trial period. Regular meeting times for all Committees, the Planning Commission and the City Council are established by Resolution. Staff is requesting that Council approve a Resolution scheduling, Planning Commission meetings once a month with the meeting to be held on theFirst Thursday of each month at 7.00 p.m. , STAFF RECOMMENDS COUNCIL ADOPT A RESOLUTION RESCINDING RESOLUTION NO 92-27 AND ESTABLISHING TIMES FOR REGULAR CITY COUNCIL MEETINGS, COMMISSION MEETINGS AND COMMI'= MEETINGS COUNCIL AGENDA 1'TEM # 3 � RESOLUTION NO. 96- PAGE NO. 2 Section 6. Regular meetings of the Historical and Cultural Activities Committee of the City of Grand Terrace shall be held on the first Monday of each month at the hour of 7 00 o'clock p m. unless the same shall be a legal holiday, in which event such regular meeting shall be held on the next succeeding calendar day or a day set forth by the governing body Said meeting shall take place in the Community Meeting Room, Grand Terrace Civic Center (City Hall) or a location set forth by the governing body. Section 7. Regular meetings of the Parks and Recreation Committee of the City of Grand Terrace shall be held on the first Monday of each month at the hour of 7 00 o'clock p m unless the same shall be a legal holiday, in which event such regular meeting shall be held on the next succeeding calendar day or a day set forth by the governing body Said meeting shall take place in the Community Meeting Room, Grand Terrace Civic Center (City Hall) or a location set forth by the governing body PASSED, APPROVED, AND ADOPTED THIS 28TH DAY OF MARCH 1996 Byron R. Matteson, Mayor City of Grand Terrace ATTEST CITY CLERK APPROVED AS TO FORM CITY ATTORNEY CITY OF GRAND TERRACE CRA ITEM O COUNCIL ITEM (X) MEETING DATX s March 11, 1996 �- AGENDA ITEM SUBJECT APPROVE FINANCE DIRECTOR ATTENDANCE AT CMTA ANNUAL CONFERENCE TO BE HELD APRIL 22 THROUGH APREL 26,1996 FUNDING REQUMM _ M NO FUNDING REQUIRED The California Municipal Treasurers Association 37th annual conference will be held April 2Z through April 26, 1996 in Monterey, California. Staff is requesting authorization for the Finance. Director to attend both the pre conference seminar and the conference. Funds have been appropriated from the fiscal year 1995-1996 budgetfor this conferenc&and are still available in the Finance Department budget. Staff'recommen& that Council Approve the attendance of the Finance Director at the CMTA annual conference to be held April 22 through April 26, 1996, in Monterey, California. COUNCILAGENDA ITSAA #3 F PoxT o cal[ 4onTexey �' vM CMTA 37th Annual Conference Registration Apn122-26, 1996 Monterey Plaza Hotel, Monterey lease use separate form for each registrant (make copies as needed) BERNARD SIMON FINANCE DIRECTOR CITY OF GRAND TERRACE AME TITLE CITY/FlIM ?9795 BARTON ROAD GRAND TERRACE CA 92313 (909) 430-2216 AILING ADDRESS CITY STATE ZIP PHONE BERM SIMON E4 AME YOU PREFER ON BADGE ROB , asap NAME You must be a current CMTA member to register if you need to verify that your membership is current, please contact Mark Prestwich at CMTNs Sacramento office (916) 658-8249 this the first CMTA conference that�Qu have attended? YES (yes 46no) Jould you like a vegetarian menu? U (yes or no) Your guest? IV(yes or no) EGISTRATION FEE. re -Conference Seminar — Active and Government Associates Only Pre -Conference Seminar Only ... Conference and Pre -Conference Seminar :on \ __cc Active Members and Government Associates Second Registrant from Cary/Agency Commercial Associate Members ..: Before 4/10/96 @ $65 Before 4/10/96 @ S40 Before 322/96 @ S 190 Before 4/10/96 @ $215 At Conference -@ $240 Before 322/96 @ $140 Before 4/10/96 @ S 165 At Conference @ S240 Before 322/96 @ S325 Before 4/10/96 @ S350 At Conference @ $380 Badge is required for admission to all program activities �egistraaon fee includes ONE ticket for all meals listed below ►dditional meals for spouselguest must be purchased at the allowing prices Wednesday Lunch x S25 Thursday Lunch x $25 Thursday Installation Banquet x S50 Total Enclosed AMOUNT $ S 40 S 190 S S S S S S S S r Past Presidents' Raffle The Past Presidents Raffle will be held during the conference All proceeds are pledged to CMTA Educational Fund We invite all attending members to bring a prize for the raffle Past President Kay Mirabelli is the coordinator of this event If you have a prize for the raffle let her know by calling (805) 654-7859 suggested Dress Casual business attire for the seminar and dressy/coat and tie for the banquet .tefirnd Policy- Advance registrants unable to attend this conference will receive a refund of the registration fee, less $25 00 processing :barge, by subrintting a written request to CMTA at the above address or fax at (408) 646-3702 by April 15, 1996 No refunds will be made br cancellations received after April 15, 1996 Please mail registration form & check (payable to 1996 CMTA Annual Conference) to ri Annual Conference Schedule I Wednesday, April 24, 1996 9 00 a m- 5 00 p m + Business Meeting + California Constitution Revision + Creation of Im estment Policies — including new legislation + Orangc County Rccovery + Keynote Luncheon Speaker Matt Fong, State Treasurer Thursday, April 25, 1996 9 00 a m. - 415 p m + Concurrent Sessions • Risk of Secunties Lending • External Money Managers • Collection Sr Processing Parking Fines • Business License Issues • Electronic Age in Banking • Fraud Detection & Protection • Investment Strategy — Buy & Hold • Investment Strategy —Active + Keynote Luncheon Speaker Mary Ellen Withrow, United States Treasurer I Friday, April 26, 1996 8 00 a m - 12 00 Noon + Round Table Discussions • Certification • Treasurers Handbook • LAIF • Internal Controls • Callable Agency Notes (Pros & Cons) • Collection/Accounts Receivable + Handling Change and Motivating Staff Speaker Bill Daniels, American Consulting and Training, ;jr � "EPARTMENT OF B )ING & SAFETY, PUBLIC WORKS AND HOUSING 22795 Barton Road Suite B Grand Terrace California 92313-5295 Civic Center (909) 825-3825 Fax (909) 825-7506 DATE March 8, 1996 W O # 12-5 3784 v.< Y CRA () COUNCIL ITEM (X) MEETING DATE. March 28, 1996 SUBJECT 23224 Westwood - Conditional Encroachment Agreement - Kenneth Steele FUNDING -REQUIRED NO FUNDING REQUIRED x_ Kenneth A. Steele owner of 23224 Westwood was granted approval by the Planning Department to construct a concrete blockwall within the public nght-of- way. To try and protect the City against any future liability a "Conditional Encroachment Agreement" is being required. Accept Conditional Encroachment Agreement from Kenneth A Steele Attachment COUNCIL AGENDA ITEM #3 G 2 Request of Permittee to construct the block wall within CITY right-of-way has been field reviewed and approval is granted to proceed with the work subject to the following conditions A All work to be accomplished within public road right-of-way shall be accomplished to the satisfaction of the City of Grand Terrace B Permittee/Property Owner also agrees to remove and/or relocate any and/or all of the improvements authorized under this permit upon written demand of the City of Grand Terrace in the event of future roadway unprovements_ The removal and/or relocation of said unprovements shall be accomplished at no expense to the City C Permittee/Property Owner agrees to mdemmfy City, its officers, agents, and employees against and hold them free and harmless of and from all claims and liabilities of any kind arising out of, in connection with or resulting from negligence on part of Perm ittee, its officers, agents, contractors, and employees in, connection with any claim undertaken under tins permit, and defend City and its officers, commissions, agents, and employees from any suits or actions at law or in equity for damages, and pay all court costs and counsel fees Address: 23224 Westwood, Assessor's No. 0276-331-09-0000 Names(s) of Owner(s) of record: WORLD PROPERTIES L.P. A California Limited Partnership By: ' / a;&� Kenneth A. Steel, Trustee of the Steele Living Trust State of California ) County of San Bernardino )ss. City of Grand Terrace ) CITY OF GRAND TERRACE By: Mayor, Byron Matteson On // '� �1 - ff— , before me, the undersigned, a Notary Public in and for said State, personally appeared t e 1&e , personally lmown to me to be the person whose name is subscribed to the within instrument and aclmowledged to me that lie executed the same in his authorized capacity, and that by his signature on the instrument the person, or the entity upon behalf of which the person acted, executed the ins&=ent. VaTNESS my hand and official seal ..� �ESIREE TISTHAMMER L� y Comm No 1052901 NOTIRI oUBUC CAUFORNIA (. 4AN BERNAROINO COUNT' MV Com- Fxo Mar 15 1999 RECEIVED "ITY CLERK'S DEPT HISTORICAL & CULTURAL ACTIVITIES COMMITTEE MINUTES FOR FEBRUARY 1996 The meeting for February 5th was called to order by Chairman Vi Gratson at 7:00 PM. Those present were Irene Mason, Pauline Grant, Vi, Ann Petta, John Donlevy, Judy McBride, Colleen Edmundson, and Hannah Laister. John treated all of us to a delicous cake. The Secretary's minutes for January were read and approved on motion by Ann, seconded by Judy. The Treasurer's report shows a balance of $875.95 for January. Pauline, Ann and Colleen were reminded that their membership renewals are coming up. A letter was received from the Colton School District that the Wilson School would be receiving a National Historical Plaque, the only school in the entire district to get this award. Vi, Hannah and Colleen attended the ceremony on January 31st. Irene will have an article ready for the newspapers by March 1. City Hall printed a card to be mailed to possible participants in the Art Show. Judy suggested t2us be done for the Country Fair as well. Vi will have these printed in assorted colors to be distributed as soon as possible. Ann turned in 8 more completed tapes. Yolanda is working on two. Ann had four invoices to be paid to Yolanda. She made a motion to have these bills paid, seconded by Colleen. John will ask the City Council for an additional $1200 which we project will be needed before the end of the fiscal year. The total of fhe four bills came to $826.00. Ann suggestsed that we put the finished pages in plastic sheets in a binder. John suggest ed putting in book form so they can be distributed to libraries, etc. Ann will try to get pictures of the people on the tapes from relatives since many are now gone. John will make four complete sets. Pauline turned in pictures of the Volunteer Picnic and the Annual Birthday Party. Judy knows of an artist who is working on artwork for T-shirts for Grand Terrace Days. Members agreed to allow him to show some of his work at the Art Show. A copy of the letter sent to participants at the Country Fair was given to each member. The meeting was ad3ourned at 7:50 PM. The neat meeting will be March 4 at 7 PM. Respectfully submitted, n COUNCIL AGENDA ITEM # A A CITY OF GRAND TERRACE RECEIVED CRIME PREVENTION COMMITTEE Regular Meeting M01UTES CITY CLERK'S DEPT January 8, 1996 The Grand Terrace Crime Prevention Committee met at its regular monthly meeting at the Senior Center Meeting was called to order at 6 00 PM by Chair Person, Philomene Spisak. MEMBERS PRESENT were Phdomene Spisak, Chair Person, Bitsy Miller, Vice Chair Person, JoAnn Johnson, Dottie Raborn, Harold Lord, Robert Stewart and Dick Rollins MEMBERS ABSENT - Alternate Member, Mike Fasenmyer CITY STAFF -Tonya Nelson, Community Services Officer GUESTS PRESENT None AGENDA was approved with three items added (by Robert Stewart) under New Business A Problem with poor radio reception in Shenifs cars and Citizen Patrol car B Concerns with Citizen and Officer safety C Concerns with Liability of the City of Grand Terrace The motion was made by Harold Lord and second by Dottie Raborn. MR1UTES ofNovember 13th were approved with a motion by Bitsy Miller and second by Robert Stewart PUBLIC COMMENT - None CORRESPONDENCE - None BUDGET - A jacket was purchased for Claire McElwee No other changes REPORTS - A Law Enforcement Activity report Question by Bitsy Miller regarding use of crime neaps she is producing Response that yes, they were being used and were being looked at in the lobby at City Hall B- Citizen Patrol report Christmas Tree sales went well and patrol will (probably) begun tagging illegal parking This in regard to 72 hour parking and commercial vehicle parking C. CSO report was given by Tonya Nelson 1 Bicycle Rodeo February 3rd from noon'td 3 p in at California Skate 2 A full schedule of events is planned and Citizen Patrol will sell hot dogs, chips and drinks 3 February 9th will be a turn around trip to State Line This will be a fund raiser for the Chamber of Commerce and Citizen Patrol 4 January 9th and 17th will be Neighborhood Watch programs 5 January 18th and 19th will be a Childreds Safety program Parents only on the 18th and children and parents on the 19th 6 There are suspicious activities going on in the parking lot behind the First Baptist and Korean churches on Mt Vernon Tlus going on after d COUNCIL AGENDA ITEM # 5 4 � �� CITY OF GRAND TERRACE PARKS AND RECREATION COMI UTTEE RECEIVED Regular Meeting MIlVUTES February 5, 1996 'ITY CLERK'S DEPT. The Grand Terrace Parks and Recreation Committee met for the Regular Meeting in the Upstairs Conference Room at the Civic Center The meeting was called to order at 7 09 p m. by Chairperson, Barbara Fasenmyer MEMBERS PRESENT were Barbara Fasenmyer, JOAnn Johnson, Crystal Pearl, Lenora Frost; Dick Rollins and Gretchen Andrews MEMBERS ABSENT - None CITY STAFF - Demse Precie, Recreation Department and John Donlevy, Assistant City Manager GUESTS PRESENT - Daughter of Gretchen Andrews PARK UPDATES I De Bevy a. A request was made by Dick Rollins that the 10 p m. closing sign be removed_ b Emphasis that walk in use of the park would still be available if gate was locked_ c Lenora Frost made: the•motton and Crystal Pearl seconded, the city be requested re above d. Demse Precie will determine that the above action will cause no legal. problems. e Dick Rollins requested that paint be left at park for painting. Defuse will request II Pico a. Men's League will begun on Thursday b Little League sign ups and try outs are underway c Team practices will begin at the end of February d Tot Lot should be finished by the beginning of March III Tot Lot (on Raven) & Lot appears to be well maintained and used b All going well No problems IV Senior Park a. Barbara Fasenmyer wondered why grass could not be planted on the outlying area. b There was much discussion on finances, etc How nice it would be to have grass YOUTH ACTIVITIES I Basketball a Practice is being done partly at the Middle School b McIntosh gym situation is very bad Gym is duty and very poorly maintained c Custodial fees do not appear to be paying for any cleaning II Winter baseball a Adults are playing now COUNCIL AGENDA ITEM # 5A3 A EMERGENCY OPERATIONS COMMITTEE CITY OF GRAND TERRACE Jarmry I6,1996 CITY aMWS DEff. CALL TO ORDER The meeting was called to orderby Tim Hodderat 7 30 p m. in the absence of Gary Eldndge: APPROVAL OF MINUTES: Mimntes of the November 21, 1995 meeting were approved as read. MEMBERS PRESENT: vie — Vic Pfeamghmwsefl, Michelle Devour, Eileen Hodder, and Tim Hodder e kr,� r khmDonlevy COUNCIL LIAISON REPORT: 1. John reported that the Conroy of San Bernardino has some federal grant money for ping a satellite computer system called OASIS The system would allow for crtm to have access to a central computer system via: satellift 2. John provided flyers on the upcoming no -code technicim amateur radio license course winch will be given Febnuny 24 and 25 Eileen Hodder and Michelle Devoux will be particspatmg. 3 John discussed a public awareness program for the city Plastic pails could be given away which would contain a anvnvai booklet A slide presentation would be given for those citizens fig. This will be discussed fir ther aver John has contacted several possible donors for thcpads 4 John announced that April was earthquake month and that he is planning another disaster drill. EQUIPMENTIFACILI'i'Y REPORT: The generator was started and is fimctiomng properly COUNCIL AGENDA ITEM # 5-A ZIG CRA ITEM () COUNCIL ITEM (XX) MEETING DATE March 28, 1996 SUBJECT CDBG. REALLOCATION OF FUNDS Recommendation: FUNDING REQU= XX DISCUSSION At the February 22, 1996 meeting, the City Council approved five (5) projects for the 1996-97 CDBG Program. These included as follows 1 Drug Aleternatrve Programs $2,000 2 Grand Terrace Library 3,700 3 Senior CenterAirCondrtiomng 2,200 4 ADA Crosswalk Signals 3,000 5 TJ Austin Park Playground 36,100 In orderto proceed with these projects, the City Council must holda. public hearing to reallocate funds from our - current CDBG Program balance The accounting is as follows $63,500 Current BalanceJUnallocated 38,000 1996 Allocation $101,500 Balance for 1996-97 38,000 1996 Allocation 47,000 1996 Program Costs ($9,000) Required Rellocation from Current Balance Following the implementation of the 1996 Program, the Unallocated Balance for the City's CDBG Program will be as follows $101,500 Balance for 1996-97 47,000 1996-97 Program Costs 4 500 Unallocated Balance following 1996-97 Year This item is presented to meet the Federal requirements of a Public Hearing to reallocated funds The City Council is not able to request new funding for programs FISCAL IMPACT $9,000 from existing CDBG Program Unallocated Balance COUNCIL AGENDA ITEM # IPA RESOLUTION NO A RESOLUTION OF THE CITY COUNCIL, CITY OF GRAND TERRACE, CALIFORNIA REALLOCATING $9,000 IN CDBG FUNDS PREVIOUSLY UNALLOCATED Whereas, The City of Grand Terrace is interested in implementing its 1996-97 CDBG Program at a cost of $47,000, and Whereas, The proposed programs will enhance services and facilities to the residents of Grand Terrace, and Whereas, The proposed program will exceed the 1996-97 allocation of $38,000 by $9,000, and Whereas, The City's unallocated balance is approximately $63,500 and will be reduced to $54,500 NOW, THEREFORE, it is hereby resolved that the Grand Terrace City Council approves the reallocation of $9,000 from the previously unallocated CDBG fund balance PASSED AND ADOPTED by the City Council of the City of Grand Terrace, California, at the meeting held on the 28th day of March, 1996 ATTEST City Clerk of the City of Grand Terrace Mayor of the City of Grand Terrace and of the City Council thereof and of the City Council thereof Community Development Department STA" REPORT CRA ITEM O COUNCIL ITEM (X) MEETING DATE MARCH 28, 1996 FUNDING REQUIRED NO FUNDING REQUIRED X SUBJECT Multi -Species Habitat Conservation Plan (MSHCP) RECOMMENDATION Approve the attached Memorandum of Understanding thereby continuing support of the MSHCP and directing the City Mayor to sign the document BACKGROUND The City of Grand Terrace passed a resolution in September of 1994 in support of the preparation of the MSHCP The purpose of this report is to respond to the amended MOU finalized in September of 1995 from the County of San Bernardino DISCUSSION The Multi -Species Habitat Conservation Plan is designed to protect endangered species (both presently listed and those to be listed in the future), as well as preserve a habitat for these various species in the San Bernardino Valley A comprehensive biological database will be created in order to assess the type and number of species affected within the scope of this plan A habitat conservation area will then be chosen Developers in the participating agencies' jurisdiction will then be assessed a fee which will maintain this predetermined protected habitat Administrative costs of this project will be funded primarily through grants The recently received MOU includes one significant amendment to the draft version adopted by the City Council in April of 1995 This amendment involves a change in the organizational body of the Coordinating Committee of the plan The original MOU did not define the number of representatives from each agency and/or organization taking part in the plan, but did state that the committee would consist of members from various private interest groups, conservation organizations and public volunteers, as well as public agencies The original MOU also stated that county, cities and local agencies would have administrative responsibilities for preparation and implementation of the plan The current amendment defines the Coordinating Committee by permitting designation of only one member per signatory agency, while allowing the San Bernardino County Board of Supervisors two (2) voting members The committee would also consist of additional members representing the public and various interest groups as previously indicated 22795 Barton Road - Grand Terrace, California 92313CbJ &1jd1d& flEM # %Q MEMORANDUM OF UNDERSTANDING BY AND BETWEEN THE U S FISH AND WILDLIFE SERVICE, THE CALIFORNIA DEPARTMENT OF FISH AND GAME, THE COUNTY OF SAN BERNARDINO, THE FIFTEEN AFFECTED CITIES IN SOUTHWESTERN SAN BERNARDINO COUNTY AND ADDITIONAL UNDERSIGNED PARTICIPATING AGENCIES FOR THE PURPOSE OF DEVELOPING AND IMPLEMENTING A HABITAT CONSERVATION PLAN TO CONSERVE WILDLIFE AND PLANT SPECIES OF CONCERN IN THE SAN BERNARDINO VALLEY This Memorandum of Understanding (Memorandum) is made and entered into as of the date of signature by and among the County of San Bernardino and the undersigned cities, state and federal agencies, other participating local agencies and public utilities The signatories collectively are referred to as the "Participating Agencies " The Participating Agencies for the purposes of this Memorandum are public utilities and those agencies that have local land use authority, are self-governing local agencies or are state or federal agencies with land management authority and/or jurisdiction over plant and animal species and natural habitats which are the subject of the Habitat Conservation Plan WHEREAS, the governmental Participating Agencies are among the local governments, self- governing agencies, and state and federal agencies that have administrative responsibility or regulatory authority over lands. within the planning area that are subject to Federal and State statutes including the Endangered Species Act of 1973 (ESA), as amended, the California -- Endangered Species Act of 1984 (CESA), the National Environmental Policy Act (NEPA), the California Environmental Quality Act (CEQA), the Federal Migratory Bird Treaty Act, the Federal Fish and Wildlife Coordination Act, the California Natural Community Conservation Planning Act, state planning and zoning laws, and local ordinances, and, WHEREAS, these statutes direct the U S Fish and Wildlife Service ("Service") and the California Department of Fish and Game ("Department") to conserve, protect, and enhance plant, fish, and wildlife species and their habitats from adverse effects resulting from public and private development and actions, and, WHEREAS, the vanous statutes and sources of authority under which the Participating Agencies function do not empower any individual agency to implement a comprehensive, multi -agency program for long-term viability of species of concern, and, WHEREAS, the Participating Agencies recognize the need for comprehensive and coordinated protection of species of concern, and the need to integrate their responsibilities and authorities in a coordinated manner to ensure successful, timely, and mutually beneficial resolution of issues involving species of concern, and, WHEREAS, the state and federal agencies participating in this Memorandum will ensure that their regulatory decisions and land use practices will comply with state and federal environmental and endangered species statutes and regulations and that their management actions will promote appropriate use and protection of sensitive biological areas under their jurisdictions, and, MSHCP MOU - Revised 8-4-95 1 21 Protection of Covered Species, To conserve and protect covered species and the ecosystems on which they depend in perpetuity within southwestern San Bernardino County pursuant to the ESA and CESA, and not preclude recovery of listed species 22 Provide Equity in Regulation To provide a comprehensive means to coordinate and standardize mitigation and compensation requirements so that public and private actions will be regulated equally and consistently, reducing delays, expenses, and regulatory duplication It is intended that the plan will eliminate uncertainty in developing private projects and will prescribe a system to ensure that the costs of compensation and mitigation are applied equitably to all 23 Reduce Cumulative Effects To prescribe mitigation measures for pnvate development and agency actions to lessen or avoid cumulative impacts to the covered species and eliminate, whenever possible, case -by -case review of impacts of projects when consistent with the mitigation and compensation requirements prescribed by the plan 24 Incidental Take Permit To obtain the necessary permits or take authonzations from the Service and the Department to authorize the incidental take of listed species covered in the plan in connection with otherwise lawful activities within the area subject to the plan as provided by Section 10(a) of the ESA and Section 2081 of the CESA 25 Conservation (Pre -listing) Agreements The MSHCP is intended to provide for the long term preservation of covered species not currently listed as threatened or endangered pursuant to the ESA or CESA such that should they become listed, the Department and the Service shall, barring "unforeseen or extraordinary" conditions, authorize incidental take for the species To accomplish this, all non -listed species being considered under this plan will be treated as if they are already listed "Unforeseen or extraordinary" conditions shall be defined in the MSHCP and its Implementation Agreement, but such conditions, for the purposes of this MOU, are generally understood to be (1) environmental, demographic and/or genetic stochastic circumstances that were not and could not be anticipated during the preparation of the Plan, or (2) information developed during MSHCP implementation monitoring that identifies consequences of MSHCP implementation procedures that may jeopardize the continued existence of the species 26 Provide Oversight Control Measures and Standards of Success To establish a means in which the MSHCP will provide appropriate and successful methods of (1) reporting, (2) accounting audits, (3) funding (short and long term), (4) periodic and independent biological evaluation, and (5) opportunities for adequate public participation MSHCP MrM - RPvigpd A-4-95 3 CESA by incorporating "Pre -listing" commitments into the Agreement It is intended that the Agreement will be entered into by all Participating Agencies approving the conservation plan, and any private party having an obligation or role in implementing the conservation plan The Agreement will provide specific mitigation commitments for private parties and Public Agencies conducting otherwise lawful activities, and assurances by the Participating Agencies to prevent the imposition of inconsistent or overlapping mitigation/compensation requirements under any Federal, State, or local law 34 CEQA AND NEPA Compliance Concurrent with preparation and release of the draft and final plans, a joint environmental review document will be prepared and released which will satisfy Federal and State requirements 35 Decision The acceptance of the plan, the CEQA and NEPA environmental documents and the Section 10(a) permit applications and the signing of an Implementation Agreement by the Service will result in the issuance of Section 10(a) permits, pursuant to Section 10(a) of, the ESA, to the local agencies that are participants in the planning effort for the public and private lands involved The acceptance of the plan and the CEQA environmental documentation and the signing of an Implementation Agreement by the Department will result in the issuance of 2081 take authorizations for the covered species that are adequately protected by the plan pursuant to the CESA to local agencies that are participants in the plan for the public and private lands involved Other appropriate decision documents will be issued by the Participating Agencies 36 Implementation Following or concurrent with the issuance of the biological opinion, adoption of the plan, and receipt of the 10(a) permits and 2081 take authorizations, the signatories will revise their land use plans and policies to conform with the plan and the 10(a) permits and 2081 take authorizations or withdraw from the program Take authorizations may not be in effect until land use plans are amended Should any participant withdraw from the program, it may adversely affect the plan area and covered species list and therefore may require appropriate modifications of the plan The signatories will also ensure that future plans, policies, and actions will be in conformance with the plan and the Section 10(a) permits and 2081 take authorizations Should the need arise to amend the plan in accordance with established procedures due to new information or the development of more effective management prescriptions or techniques, such amendment will occur through a cooperative effort involving the agencies and the public in the southwestern San Bernardino County that are subject to 10(a) permits and 2081 take authorizations or biological opinions that may have already been issued 37 Conservation Strategy. The plan shall maximize the use of appropriate publicly -owned lands, comply with legally mandated conservation measures, and provide incentives for conservation of private lands (land acquisition, density transfers, land swaps, tax incentives, mitigation banks, etc ) MSHCP MOU - Revised 8-4-95 5 M coordination with the County The names, addresses, phone numbers and affiliations of these individuals are set forth in Attachment C 43 Plan Conformance In order to be a permittee, Participating Agencies will ensure that their land use plans and policies are revised to conform with the approved plan and the 10(a) permits and 2081 take authorizations, and any other applicable regional, state or federal resource management plans 44 plan Preparation Fundmq Funding for this plan will come from a variety of sources — Participating Agency contnbutions, endowments from private or non-profit entities, matching grant programs such as offered by the National Fish and Wildlife Foundation, and other State and Federal funds such as those established by the California Natural Community Conservation Planning Act, the Intermodel Surface Transportation Efficiency Act (ISTEA), Traffic Management Environmental Enhancement (TMEE) program and Land and Water Conservation Fund program The Participating Agencies will also provide a fair share contribution to funding the plan preparation and implementation} by allocating appropnate staff and support services 45 Proposed Schedule Signatones acknowledge that time is of the essence and hereby agree to make their best efforts to complete and obtain final approval of the plan by a target date of June 30, 1996 A timeline setting forth specific dates for the completion of each identified task necessary to complete the plan is contained in Attachment D 46 Environmental Compliance In recognition of the goal of achieving the timely preparation and approval of the plan, all Participating Agencies hereby agree that they will submit any and all comments on the appropriate environmental documentation on a timely basis, unless otherwise provided by law The County of San Bernardino agrees to provide the following resources and to perform the following functions according to the funding mechanisms agreed to by the cities, local agencies, county and other interested parties 5 1 Lead Agency.,, Act as lead agency for the plan As lead agency, the County will provide overall leadership and coordination among the Participating Agencies in the development of this plan This includes functioning as Local Lead Agency in complying with the CEQA in conjunction with the Department and coordinating NEPA compliance in coordination with the Service 52 Planning Team Personnel Provide the primary members of the planning team R 53 Facilities Equipment, and Support Provide office facilities to house the planning team and provide necessary support such as office machine supplies, etc The County also agrees to provide automated support, such as word processing and geographic information system products directly or through contracts MSHCP MOU - Revised 8-4-95 7 opportunities to minimize negative impacts upon long-term conservation planning and the viability of biological resources, and to assist in the preparation of the conservation plan and its ultimate implementation, the Participating Agencies will utilize the Interim Project Review Process, included as Attachment F, to consider the potential effects of individual projects on the MSHCP 63 Issuance of Section 10(a) Permits and 2081 Take Authorizations The Service and the Department agree to issue the required permits and take authorizations for listed species to the local agencies upon finding that the plan and permittauthonzation applications meet the criteria for issuance of an incidental take permit and authorization contained in Section 10(a)(2)(B) of the ESA and Section 2081 of the Public Resources Code for those species through the establishment of a preserve system that conserves adequate habitat and provides for the retention and management of such preserves in perpetuity The Service and the Department also agree to provide for expedited issuance of Section 10(a) permits and 2081 authorizations for Covered Species not currently listed pursuant to the ESA or CESA in the event that a non -listed covered species is listed in the future 64 Assurances to Plan Participants The approved plan shall provide assurances to Participating Agencies and landowners that if the plan is implemented as proposed, no additional land or financial compensation will be sought from them without their consent if "unforeseen" or "extraordinary" circumstances should arise with respect to either listed or unlisted species that are covered by the properly functioning plan It is understood that species not covered by the plan will not be afforded the same assurances as those that are covered However, in the event that a species not addressed in the MSHCP is listed at some future date, the Service and the Department agree to use the MSHCP as a forum for addressing the conservation needs of the species as required by the ESA and CESA in the same manner that Covered Species have been addressed All Participating Agencies will make every attempt at accommodating the conservation requirements of the newly listed species within the existing conservation strategies and preserves of the MSHCP 71 Good Faith This Memorandum is entered into freely and in good faith by the signatory agencies Each agency affirms that execution of this document is within its legal purview and agrees to fulfill the role slated herein and any other tasks and responsibilities incumbent upon Participating Agencies All of the Participating Agencies by signature to this Memorandum agree to diligently pursue completion of the subject MSHCP and endorse consensus decisions of the Steering Committee as long as the proposed actions are within the statutory and regulatory ability of their respective agency 72 Interim Project Reviews and Approvals All Participating Agencies recognize that planning efforts undertaken pursuant to this Memorandum can be prolonged beyond anticipated planning schedules due to various unforeseen circumstances All parties agree that interim land use actions shall be considered on a case by case basis within the purview of each agencies' individual jurisdiction and in compliance MSHCP MOU - Revised 8-4-95 9 IN WITNESS WHEREOF, THE PARTIES HERETO have executed this Memorandum, on the date(s) set forth below, as of the day and year first above written, LM Date Chair, San Bernardino County Board of Supervisors and Flood Control District San Bernardino, California By Date Mayor, City of Chino Chino, California By Mayor, City of Chino Hills Chino Hills, California By Mayor, City of Colton Colton, California By Mayor, City of Fontana Fontana, California By Mayor, City of Grand Terrace Grand Terrace, California Mayor, City of Highland Highland, California Date Date Date Date Date MGHCP U01 I - Ravicari R-A_95 11 By By Mayor, City of Yucaipa Yucaipa, California Regional Director, U S Fish and Wildlife Service Portland, Oregon By California State Director, Bureau of Land Management By District Engineer, U S Army Corps of Engineers By Forest Supervisor, San Bernardino National Forest US Forest Service By Director, California Department of Fish and Game By Region Director, Southern California Edison Company By District Manager, Southern California Gas Company By Regional Director, Metropolitan Water District Date Date Date Date Date Date Date Date Date MSHCP MOU - Revised 8-4-95 13 Community Development Department CRA ITEM () COUNCIL ITEM (X) MEETING DATE MARCH 14, 1996 FUNDING REQUIRED NO FUNDING REQUIRED SUBJECT Appeal of Planning Commission Decision Regarding DU-95-02 An Application to Allow Outdoor Assembly Uses in the Residential (R-2) District Larry Halstead RECOMMENDATION Denial SUMMARY. The issue here involves a Determination of Use Application (DU) Any person wishing to start a use in a zone where that particular use is not listed, can apply for a DU with the Planning Commission (PC) The PC then reviews the application to determine if it was the intent of the code to permit the proposed use in that zone A more technical explanation of the process is to determine if the proposed use is similar in nature and intent with other uses specifically listed in that district Provided the determination is positive, a second determination will follow to evaluate the type of site -specific process needed to review the permitted use, (either a Site and Architecture Review [S&A] or a CUP) On the other hand, should the PC deny the application by finding the use is not a permitted use in that zone, then the applicant would have to apply for a zoning change or amendment These processes consist of area -wide evaluations with public input which could allow the addition of that use to the list or change the zoning of the property itself In this particular case, Mr Halstead applied for a DU and the PC denied the application, finding that general assembly uses are not similar in nature and intent to other uses listed in ` the Residential (R2) District Mr Halstead appealed the decision of the PC to the City Council Therefore, the DU application is in front of City Council tonight for consideration 22795 Barton Road • Grand Terrace, California 92313-�2A�")j®M The proposed uses consist of Outdoor General Assembly type of uses which, per appellant, include, but are not limited to, the following type activities/uses, for up to 250 persons 1) outdoor weddings, 2) wedding receptions, 3) family reunions, 4) class reunions 5) seminars, 6) civic functions, 7) religious ceremonies, and 8) nature tours Please refer to business flyers regarding food, music and equipment (Attachment B) CHURCHES While the proposed uses are considered general assembly uses such as churches, their nature and intent is quite different from churches, as well as from public and quasi -public facilities and family recreation facilities For the information of the City Council, impacts from churches are often significant, but are nevertheless accepted by the public Unless it becomes a matter of safety, complaints are minimal or none The contrary happens with impacts of home business The minimum vehicular movement or noise triggers numerous complaints Please note that even churches need to have all their accessory uses such as schools or other type activities evaluated Sometimes the DU process is not applicable and zoning amendments are needed for their accessory uses, i e portable class rooms for Azure Hills Church Please refer to Planning Commission report, page 7 for analysis on church uses vs proposed uses (Attachment C) Also please refer to PC meeting minutes for further information (Attachment D) PUBLIC AND QUASI -PUBLIC FACILITY Public organizanon/facility is a governmental organ, ation/facility, such as City Hall, city park, senior center, etc A "quasi -public organization means any non -governmental, non-profit organization that is devoted to public service and welfare" (Defimtions-Zoning Code Section 18 06 620 ) The proposed use is not a public or quasi -public organization or facility Further, although cities and counties are exempt from their own review processes, they are more and more subjecting themselves to them Therefore, unless specifically listed, even a public facility which has significant potential to affect the surrounding area is likely to follow the zoning amendment process and all the rules, i e Pico Park athletics facility RECREATION FACILITIES The City of Grand Terrace Zoning Code, as staff has interpreted over the years, does not allow property owners to rent their property for mountain bikers, rodeos or weddings The recreation facilities included are family swimming pools, backyard recreation rooms for ping pong and hobby rooms for members of the household Even condo recreation activities are oriented towards family of property owners and close friends Staff sees no similarity of proposed uses with the intent, nature, and intensity of uses currently listed in the code which are household oriented Please refer to PC Report, page 5, for all other Permitted Uses Comparative Analysis and PC report - Attachment A for R2 list of permitted uses (Attachment C) 3 The following options are available 1 Denial of appeal. Deny the appeal by fmdmg that the proposed use is not similar in nature and intent to other uses in the Residential (R2) District Should the City Council deny the appeal the applicant has two ways to proceed in the event he desires to pursue the use a apply for a Zoning Amendment of the R2 District to list proposed uses or part thereof, or b apply for a change of zone of the property and surrounding areas to a total of approximately ten acres to a district of higher intensity, such as CM or other In case any of these procedures is approved a S&A or a CUP will follow for site - specific evaluation 2 Support of Appeal by finding the proposed use ia similar to other uses in the district Should the City Council approve the appeal two determinations need to be made a a determination to which of the currently listed uses the proposed use is similar to, and, make findings to support determination, and b determine if proposed use should be reviewed through a CUP or S&A The staff recommendation is that option #1, has been supported by the PC, is consistent with our planning practice, is consistent with the General Plan, with the City Codes and consistent with the residential district ordinance which overall intent is to create family oriented, quiet, peaceful and safe neighborhoods Respectfully subinitted, Patrzzia Materassi Community Development Director Attachments A - Applicant's letter and notice of appeal B - Letters from applicant's attorney and Paraiso Gardens business flyers C - PC Report of February 1, 1996 D - PC Minutes of February 1, 1996 meeting E - Business Uses Definitions F - General Assembly Uses Definitions PM pp c \office\wpwm\wpdocs\planning\cc\halstdap k, Law Office of ' Cynthia n February 12, 1996 City Clerk City of Grand Terrace 22795 Barton Rd Grand Terrace, Ca 92313-5295 Re DU-95-02 Dear City Clerk- P O Box 409 398 W Fourth Street, Since #203 San Bernardino, CA 92402-0409 909-885-6820 FAX 909-885-6976 Enclosed you will find the Application For Appeal of the Grand Terrace Planning Commission Use Determination of February 1, 1996, on Case # DU 95-02, plus a check in the amount of $ 490 00 My client protests the fairness of the Planning Commission hearing The report to the Planning Commission was highly prejudicial and misrepresented the facts of the case Our submittals, including the mandatory letter requesting the Use Determination, was absent from the packet submitted to the Commission At the hearing, the record will show that the Planning Director was allowed to argue at length against the proposed use, while my client was almost denied the opportunity to argue in favor of the proposes use My client was heard only as an afterthought, and then only after a motion to deny the use was already on the floor Even then, my client was told to be brief and his comments were interrupted and cut off My client previously has requested that the Planning Director be removed from any involvement in my client's case He considers this hearing is another example of her inability to present the facts in a professional, impartial and unbiased manner My client requests that the Use Determination be reheard in front of the full Commission (two members were absent) or that this appeal be heard before the City Council, that all materials previously submitted be included in the packet given to the Commission and Council, that both sides of the issue be given a equal and fair voice at the hearing My client also requests that any and all related fees either in having the matter reheard or in regard to the appeal be waived CL/pb Halstead ltr RECEIVED Very truly yours, el,�f - I CYN'? A LUDVIGSEN Atto$ney at Law -1TY CLERK'S DEPT. ATTACHMENT A APPLICATION FOR APPEAL NAME: Larry D. Halstead / Paraiso Gardens ADDRESS. 21894 Vivienda Avenue CM: Grand Terrace PHONE NO: (909) 824-5712 ':•' y This application is for the purpose of appealing the following: -x- A Planning Commission Decision - A Site and Architectural Review Board Decision Other File or Permit number: DU 5-0 2 Please specify what portions of the Planning Commission's or Site and Architectural Review Board's decision you are appealing: That the proposed use of subject property is not similar in nature and intent with other uses listed in the R2 District per current code. Law Office of ' n Cyna P O Box 409 398 W Fourth Street, Suite #203 San Bernardino, CA 92402-0409 909-885-6820 FAX 909-885-6976 September 28, 1995 Planning Commission City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92313-5295 Re Paraiso Gardens Ladies & Gentlemen: My client, Larry Halstead, owner of the property located at 21895 Vivienda Avenue, requests a use determination pursuant to Municipal Code §18.79.010, et sea- my client owns more than two acres of real property at that location which he has landscaped in native plants in accordance with guidelines issued by the National Wildlife Federation for urban nature preserves My client wishes to obtain a conditional use permit to use the gardens for outdoor weddings and wedding receptions, family reunions, etc., as well as for nature tours, etc , for school, scout or similar youth groups. My client has held several such events on his property during the past 12-18 months All parking is off-street, valet, patrons rent the facility for their events Events are limited to one per day and, for the most part, take place only on weekends. The facility is not operated as a restaurant or retail outlet None of the city's zones list a similar use, the commercial districts describe retail -oriented, regular restaurant type facilities In the past, planning staff has refused to accept an application for a conditional use permit and placed roadblocks in my client's efforts to apply for such a permit The most recent of these roadblocks is to suggest that a zone change is required,,,but staff will not identify a zone that this particular use fits into ATTACHMENT B Law Office of II Cynthia n October 11, 1995 Planning Commission City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92313 Re Use Determination/Paraiso Gardens Ladies & Gentlemen. P 0 Box 409 398 W Fourth Street, Suite #203 San Bernardino, CA 92402-0409 909-885-6820 FAX 909-885-6976 On September 28, 1995, my client submitted a request for a use determination pursuant to Municipal Code §18 79 010, as he had previously been instructed to do by the City Attorney and Planning Director On October 5, 1995, we received a letter from the City Attorney requesting additional information and substantiation for the use determination request, as well as a $225 fee Initially my client wishes to point out that nearly one year ago at a Planning Commission appeal of a nuisance determination sought by the Planning Director, the Planning Commission did not see the need for a use determination or zone change for my client's property The Commission granted the appeal and instructed my client to file a conditional use permit application My client attempted to do so within a month after that appeal, but the Planning Director refused to accept his application In addition, she sent a letter to one of my client's neighbors outlining for him the obstacles she could place in the path of my client's conditional use permit application. we believe this sudden insistence upon a zone change or use determination is merely another one of those obstacles, particularly in light of the Commission's own direction to resolve the zoning/use questions for this property by filing a conditional use permit application Nonetheless, my client did submit the request for a use determination. Now, the Planning Director has demanded significant additional information, information which more properly belongs with a conditional use permit application rather than a mere use determination under municipal Code § 18 79 010 Planning Commission October 11, 1995 Page Three "MANAGEMENT does not sell or provide any alcoholic beverages PATRONS assume all responsibility for any and all alcoholic beverages made available throughout all periods of time which the PREMISES are being used by PATRONS OR ANY INDIVIDUAL HIRE BY, ASSOCIATED WITH, OR GUEST OF PATRONS, and agree to hold MANAGEMENT harmless for any and all liability and other actions arising therefrom PATRONS agree that no alcohol or alcoholic beverages shall be offered for sale on PREMISES except as provided by California A B C regulations." Please list music equipment and other equipment associated with all activities involved in the use proposed Paraiso Gardens provides a music system which includes an amplifier, two speakers, a CD player, and a cassette deck. Typically this system will be used for the wedding service, and then a D J (hired by the client) will be brought in for the reception. D.J s must sign an agreement to abide by the Parasio Gardens D.J. Policy, attachment B. Please submit a conceptual site plan showing structures and or fsic] areas where use and associated activities are proposed to take place (i a parkins food preparation and/or serving, dance, restrooms and dressing areas etc ) Please provide appropriate dimensions of eating areas, parking and dance areas_ We fail to see the need for this information for a use determination under your City Municipal Code, most of this information is not even part of the standard conditional use permit application However, if it is required by the City, it is useful for determining the conditions on a conditional use permit, not a use determination The entire purpose of the use determination is to satisfy the Planning Director as to whether or not a zone change is necessary, a question we believe was answered in the negative by your Commission last year when you directed my client to submit a c.u.p application, an application which was refused by the Planning Director for reasons of her own Parking at Paraiso Gardens is strictly regulated and no on -street parking is allowed Guests arrive through a circular driveway and nearly all parking is valet style from there In addition, the Planning Director has requested $225 to process the use determination request. Nothing I have seen in the Municipal Code imposes a fee for a use determination I have asked the City Attorney to forward to me a copy of the City Council ordinance establishing the fee for the use determination so that we can verify that the fee exists. I believe the Planning Commission should waive the fee, if any, as well as the application fee for PARAISO GARDENS 2iso Garden Weddings are designed to take the 1vork and stress out of your special day We want you to e the perfect event your imagination will allow, and we will remain committed to the goal of being 4s nave and flexible as possible. Here are three ways to start designing your personalized wedding 'ptioni 71UTY RENTAL - ALL DAY - includes: -NO time limit -Unlimited use of the Victorian Gazebo for your ceremony, your choice of any of the Garden Terraces for your reception, a tiled patio to set -tip your buffet; a large dance floor; a designated bar area; and a parking lot adjacent to the gardens, -Tables and Chairs set-up per your request -Rehearsal -Breakdown of tables and chairs -Staff available throughout evert CATERED Wedding plus FACILITY RENTAL includes. -Everything included in the FACILITY RENTAL (above) PLUS. -Hot and/or Cold Buffet -Punch do bowl with ladle plus coffee do coffee pot -Paper plates, cups, napkins and plastic service ware for buffet atld cake -white linen table cloths for all tables, Including buffet, cake do &4fts \ " -Extra tables for food, coffee, punch, cake and gifts -Cake cutting service 7tie TOTAL PARAISO Wedding package Includes: -Everything in the Catered Wedding and Facility Rental PLUS -Bouquets included for the Maid of Honor, Bridesmaid(s) Bestmon, do Groomsmen, two white wicker baskets with fresh flowers, and fresh flowrrs for guest tables Custom wrdding cake -7he Minister -Complete music/PA equipment -Planning and Coordination of complete package BUSINESS FLIERS N�v y PARAISO GARDENS IF DISC JOCKEY POLICY Unfortunately we have had some problems with some uncooperative D.J.s. Many other facilities have dealt with this problem by restricting the music to the "house D.J. only. We still want to accommodate the preference of the bride and groom, or other patrons who rent the gardens for special events. We also want to maintain an equal access opportunity for all D.J.s. In order for us to continue having weddings and other special events at Paraiso Gardens, we have found it necessary to initiate the following policy regarding the D.J.s and the music: I. D.J.'s that are new to Paraiso Gardens are all on a trial basis. New D.J.s will be given a copy of this policy which must be signed and put on file. Uncooperative D.J.s will not be placed on the approved list and will not be allowed back at Paraiso Gardens. 2. The D.J. should arrive one hour before the event so they are not setting up while the guest are arriving. 3. The speakers must be placed on the dance floor next to or on the stage and pointed in a north to northeast direction, toward the wilderness areas. Do not elevate speakers on stands or other ob)ects. Do not run speaker wires, etc. across the dance floor, stairways, or other pedestrian walkways. After setting up the equipment, D.J. should have management double check and approve the set up. 4. The music must start at a medium level as defined by management. The music must be lowered at 8 p.m. and again at 9 p.m. The Music must end no later than 10 p.m. sharp. Please cue up your last song 5 minutes before ten, and announce the last song/dance to the guest. S. If the D.J. has to be told twice to turn the music BACK down, then the power will be cut to the system. The D.J. will be responsible for explaining the termination of their services to whom ever is responsible for retaining his/her services. Power will not be restored without a $250 deposit which will be forfeited upon any additional problems. 6. D.J.s should maintain a professional atmosphere. no not dllow anyone else to use the microphone. Do not allow microphone volume to be higher than the music. Do not use vulgar or obscene language or references to drugs, sex, or alcohol, over the microphone. Community Development Department TO: Planning Commission FROM: Community Development Department DATE: February 1, 1996 SUBJECT: DU-95-02, and application for Determination of Use regarding a proposed Outdoor Wedding and Reception use in a Residential Zone (R2) APPLICANT: Larry Halstead LOCATION: 21894 Vivenda Ave, Grand Terrace, CA 92313 RECOMMENDATION: Support Staff Findings 'Y•r►•i'•i�•i*•�.'YY.�.•�•.,'�..�•.'►.,.f.'jti••i►•'�.•:+•'i'•i"i�''�•�•'•iiY�� mu" ITI)NUT15" Subject use is not exempt from CEQA In the event the use is found to be similar to other uses in the district, an environmental review is required to be processed along with next application (i a Site and Architectural or Conditional Use Permit) The zoning of the proposed project is R-2, Low -Medium Density Residential This district is intended for single family residential use and low density multiple family development. The minimum lot size is 10,000 square feet with a maximum density of nine 9 dwelling units per gross acre, usually six dwelling units per acre once all development standards are met. The surrounding areas are zoned R-2 to the east and south Zoning to the south west is R-7 2, Single Family Residential Zoning to the north west is M2, Industnal and located at the base of the bluff separated from the subject property by a 300 foot wide Southern Pacific Rail Road easement. Property to the north is also down the bluff located in the City of Colton Cooley Ranch/Santa Ana River area and is zoned PC for Planned Community with a Park Designation The General Plan Land Use of the subject property is MDR, Medium Density Residential All existing land uses are single family units ')')'745 Rnrrnn Rnnd 9 nand Terrace_ California 92313-529 A TT A !'1T_TA ir=kTT i-' v Examples of previous Determination of Uses approved by the Commission: The following are some of the few Determination of Uses submitted and approved by the Commission during the past two years All are located in the commercial/mdustnal area and categorically exempt from environmental review a) Dry Cleaners drop off and pick up use in the Barton Road Specific Plan (DU-92-02) • Found to be similar in nature and intent with full operation dry cleaners which are specifically listed in Barton Road Specific Plan A CUP was not required for the drop off cleaners, even though the full dry cleaner requires a CUP b) Telemarketing fundraising service for veterans of war (DU-93-01) • Found similar to uses listed, such as, office support services, finance services and personal services specifically listed in the Barton Road Specific Plan A CUP was not required c) Massage Technician - Chiropractor (DU-93-02) • Found similar in nature and intent with Health Clinics, Medical Cluucs, Athletic/Health Gyms and Weight Reducing Clinics Specifically listed in the Barton Road Specific Plan A CUP was not required d) Driving School (DU-95-03) - Application withdrawn due to unfeasibleness to meet Buildmg/Fire related regulations Staff was recommending use to be similar to other office/educational uses specifically listed in the district. The only consideration of a use subject to CEQA in the past was denied, and pertained to "Tun Austin's Auto Towing Service" in the Commercial General Manufacturing (CM) area along Michigan The Planning Commission found use not to be similar to commercial park uses specifically listed This process has also been uhhzed to receive the Commission's input on minor irregularity of signs and issues which require Commission's determination and/or findings, i e property Ines etc This meeting has not been noticed as a public hearing The 300 foot radius notices were not applicable Only those complainants which requested to be kept up to date on the related Code Enforcement case were noticed 3 Music and other equipment associated with all activities involved in the =nosed use. The applicant provides a music system which includes an amplifier, two speakers, a CD player, and a cassette deck Typically this system will be used for the wedding service, and then the client will hire a D J for the reception. " Location of Activities. All activities associated with the proposed use will be provided outdoors except for rest rooms and changing facilities which are provided in the existing residence The proposed property contains an existing residence, a detached garage and studio, a detached studio/deck, an elevated gazebo, and a parking lot area. * Analysis of uses in the R2-District: Per table 18 10 030 on City zoning ordinance, staff conducted a comparative analysis of subject use with currently listed uses in the R-2 District Staff s perspective is in the 4th column from left to right Legend P = Permitted use through Site and Architectural (3 levels - Counter - Administrative or Public Hearing) C = CUP Public Hearing required None = No similarities with uses listed in district. i sesr 'R2 Types of Similarittesvnt€i subject ust projects/useslnature of uses (5tafrs Findings) and intent per A. Residential Use Single Family P Application for the None (Detached) installation and remodel of detached single family houses Single Family P Installation of family None (Attached) (Duplexes, attached housing Triplexes, and Fourplexes consisting of one (1) and/or two (2) bedroom units only) 5 Uses R2 Types of projects/uses/nature of uses and intent per code Similantieswith subject use (Staffs Findings) Churches (minimum C Use of property for church None Although subject Outdoor General Assembly uses may three acre parcel) services, installation and/or have some of the same impacts churches have in a greater level, remodel of church the nature and iM= of subject property uses is completely provided site is 3 acres or different more General Assembly type uses also include card clubs, banquet facilities, night clubs, and even restaurants per the Uniform Building Code These General Assembly uses are usually allowed in cities' commercial/industnal areas, as in the case of Grand Terrace General Assembly uses are allowed in the Business Park (CM) zone close to the skating rink and industrial area. Restaurants and other types of assembly uses are allowed in the BRSP Commercial/Industrial districts are better suited to support general assembly uses than residential areas Subject use is a very -large business out of the home for -profit purposes, it is a commercial use of the property Churches are community oriented organizations Once people become part of the congregation, they AM the church The church belongs to the neighborhood Worshipers neighbors feel that churches benefit them Perhaps that is the reason the negative impacts of churches are perceived differently by most church neighbors, from impacts of other types of assembly uses The first loud noise, a loud person in the parking lot, glare from lights, or excessive vehicular movement tuggers numerous complaints from the neighbors and immediate vicinity These same impacts, in case of churches are widely accepted, even though they are significant at trines Usually, neighbors only complain about church impacts when it starts affecting safety The Planning Commission is familiar with the City Code Enforcement log, which also included complaint on all types of Home Occupations an Business activities The Code Enforcement log is available and provides evidence of this fact In addition, with outdoor activities which include music, serving of food and alcohol, potentially occurring on an everyday basis would multiply normal intensity and negative impacts of Sunday Church services at least 6 times over, considering all the days of the week. Furthermore, the size of a church lot is intended to be 3 or more acres to mitigate possible negative impacts of parking and related noise factors Subject site is around 2 acres and a large portion of it is in a gully topographic situation (a zoning amendment would be required to alter this use restriction) Schools (Private and C Use of property for private In the event applicant is interested in starting a private Parochial) or church schools, classes school, it does not require a Determination of Use Private or seminars (State schools are a conditionally permitted use in the R-2 Architects Office District. reviewing agency requires a 10 acre mmrmum site) Any school of small scale is also subject to CUP and State regulation Uses R2 Types of projects/uses/nature of uses and intent per code - Similarities with subject use (Stairs Findings) Temporary Uses (as P Temporary permits for None approved by the parking of large ngs or Planning Director) RVS on street or front yards and driveways Once a year yard sale permits (permit issues by Finance Department) Temporary Trailer (as P Subdivision marketing None approved by the trailer or portable Planning Director) structures used during construction According to staff analysis none of these uses listed in the R-2 District is similar in nature or intent to the large parties and weddmg receptions for -profit Staff considers the subject use a commercial use of the property more appropriate for a business park, commercial or industrial area. As stated before the use cannot be approved under the City's Home Occupation Ordinance either Overall intent of residential ordinance is to create family oriented, quiet, peaceful, and safe neighborhoods Staff analysis is in line with the intent of the ordinance to meet City Zoning goals and General Plan objectives • , Under a different scenario: In the event the Planning Commission feels the subject use is not similar to other uses listed, but that the use should be included into the R-2 residential list, a zoning amendment process is required The reviewing agency comments are included here for the Planning Commission information only, as they are not directly applicable to the Determination of Use application since there is not conditions of approval attached to the Determination of Use, but to a possible CUP or SA application Refer to the Building and Safety Comments to the City dated January 23, 1995, Attachment - D Refer to the Fire Warden's Comments to the City dated January 17, 1996, Attachment - E rz t TABLE 18.10.030 Permitted Uses } ♦ S 4 .} +. + S 'n KvKi. v l4 v sv y i a1 } V i a. } } } 4v4 S} K,a '44k`� +S`}�^n^)2 K.x; }'C {i•> i a l} SY� { Y v yl li•>\ +�•\Kty� A 1 t k { � k �\ '} a@ '� yx:{} '"Cif �' ' // K ?{ J v4 W }x Z�• 4 Ci y v i.{{ K +?.X^ } `} • yT'—" 4 / +'.{+k4 fi A ry { Sj� � ��.y } k"C4 • r f 1S< � 4• ;,• ,#ti}' y }`.J Si'•� }: 3 { }} < EY': �' b �a a� f';` a }�3 } A. Residential Uses Single Family (Detached) P P P P P p Single Family (Attached) (Duplexes, Triplexes, and Fourplexes consisting of One (1) and/or Two (2) Bedroom Units Only) - - - _ p p Multiple Family Units (Planned Unit Developments consisting of One (1) and/or Two (2) Bedroom Units Only) - - - _ p p Manufactured Housing (As Permitted Per Chapter 18.66) - _ p Mobile Home Park - - - - C C B. Residential Accessory Uses Accessory Structure P P p p p p TACHMENT A - to PC Report t of R2 uses (Table 18 10 030 muted Residential Uses) r TABLE 18910,030 (Cont.) Permitted Uses f .S k � '" �}.. t � PAAas, 1 •{ >\ } hid , �•}} n „ 'ry 4 *+�� •�'x\}`S'kL\} % n T f ` �Ri �K } ii`�t\\ fT� ~,, >\\}�F•+St+eE K` S t }t }. }� �,S f f � } Public Park and Playground P P P P P P Public Facilities (And Quasi- Public) C C C C C C Day Care Center (With Six (6) or Less Children) P P P P P P Day Care Center (With Seven (7) or More Children) C C C C C C Residential Care Facility (With Six (6) or Less Patients) P P P P P P Residential Care Facility (With Seven (7) or More Patients) C C C C C C Utility or Service Facility C C C C C C Outdoor Recreation Facility C I C C C C C D. Temporary Uses ' Temporary Uses (As approved by the Planning Director) P P P P P P f ZONING DISTRICT NL ' M2 - Industrial District MR - Restricted Manufacture Dist. R1-7 2-Single Family Resid Dist R2 - Low Medium Density Resid R3 - Med Density Resid Dist PC - Planned Community (Park Designation) C2 - General Business District Flood Plain Overlay Distract Agricultural Overlay District SITE. 21894 Vivienda Ave. le Grand Terrace, CA 92313 SO CALED/SON M 2 3 rAs RI - r� , C2 TERRACE CE 4' ELEMENTARY ' SCHOOL MtRN r I NORTH ATTACHMENT C -to PC Repoi 7mmna and rTPneral Plan Land Use s c "it 0 �—,IEPARTMENT OF BUILDING & SAFETY, PUBLIC WORKS AND HOUSING 22795 Barton Road Suite B Grand Terrace California 92313-5295 Civic Center (909) 825-3825 Fax (909) 825-7506 12-8 5256 & 12-5 3493 MEMORANDUM TO Patnzia Materassi, Community Development Director FROM Virgil Barham, Director of Building and Safety/Public Works DATE January 23, 1996 SUBJECT DU-95-02 - 21894 Vivienda - Halstead The following recommendations should be considered as conditions of approval for the proposed determination of use 1 Pay fees to reinstate expired permit Complete retaining wall and final Permit #3025, dated December 18, 1992 2 Pay fees to reinstate expired Public Works permit #0155 Complete driveway approaches and final permit. 3 Submit geological preliminary soils report to substantiate and certify the stability and compaction of the area North of Vivienda and West of Grand Terrace Road which was done without benefit of any permits or geological analysis (See attached contour map) 4a Provide grading plans to show means of collecting run off and erosion control to protect the stability and erosion of the slopes for the upper portion of property 4b Provide grading plans to show proposed drainage of lower portion of property also method of raising existing storm dram man hole covered by fill. 5 Submit plans to show compliance with sanitary facilities and A D A requirements to provide service for 250 persons 6 Comply with conditions outlined in field investigation report dated April 13, 1994 Page 1 of 2 ATTACHMENT D to PC Rept FROM FIRE PROTECTION PLANNI' 01 16 1996 ' 49 P 3 CALIFORNIA DEPARTMENT OF FORESTRY AND ®" w-7A FIRE PROTECTION COUNTY Si:RV10E ARRA 38 FIRS PROTECTION PLANNING COUNTY GOVERNMENT CENTER 385 NORTH ARROWHEAD AVENUE, THIRD FLOOR SAN BERNARDINO, CA 92415.0186 (909) 387-4213 * FAX (909) 387-3021 GRAND TERRACE CONDITIONS OF APPROVAL Date' 6 /,F� f 0"*14 PC Z. Vie- g;� 1z 401. Community. 6/��T %L U #cr Fire Dept Ref. No ,,�%1.' —at a 7 -_ THE FOLLOWING FIRE DEPARTMENT CONDITIONS SHALL BE COMPLETED PRIOR TO RECORDATION OF THE FINAL MAP: A site inspection final Is required to verify conditions of approval have been met: F-1 rivate road maintenance, including but not limited to grading and snow removal, shall be p -Written documentation shall be submitted to the fire department having Jurisdiction Private fire access roads shall provide an all weather surface with a minimum paving width of twenty (20) feet -2 ater systems designed to meet the required fire flow of this development shall be a the fire department having Jurisdiction The developer shall furnish the fire department with two (2) copies of the water system improvement plan for approval Water aysiema shalt ba i rng prioro no � Lna �constructio ccurr� g The required fire flow shall be determined by the appropriate calculations, using the San Bernardino County "Guide For the betQrmination of Eire Flow" Water systems shall have minimum eight (0) Inch mains, sox (6) Inch laterals, six (6) inch risers Fire Flow required C 20 psi Tested at Q 20 p3l, ATTACHMENT E - to PC Repor Callforma Department of Forestry FROM FIRE PROTECTION PLRNNI 91 16 1996 : e P S Page 'Three Fire Dept. Ref No 8P F-8 An approved turnaround shall be provided at the end of each roadway one hundred and fifty (150) feet or more in length Cul-de-sac length shall not exceed six hundred (600) feet, except as Identified In the development code and approved by the fire chief ( ) See attached diagram of approved turnarounds THE FOLLOWING CONDITIONS SHALL BE COMPLETED PRiOR TO OCCUPANCY: F-9 rior to final inspection, commercial or industrial buildings shall post street addresses with a m of eight (8) inch numbers Street addresses shall be visible from the street and during the hours of darkness, they shall be automatically Illuminated. Where building setbacks exceed one hundred (100) feet from the roadway, additional non.' illuminated, contrasting six (6) inch numbers shall be displayed at the property access. 5q>uld very chimney used in conjunction with any fireplace or any heating appliance in which eoi fuel Is Used shall be maintained with an approved spark arrester It shall be constructed of stainless steel, copper, or brass, woven galvanized wire mesh, twelve (12) gage minimum of three -eighths (3/8) Inch minimum to one-half (1/2) Inch maximum openings, as per County Code 3381 The mesh shall be visible from the ground No decorator caps allowed 0 F-11 The development and each phase thereof shall have two (2) points of vehicular access for fire and other emergency equipment, and for routes of escape which will safely handle evacuations as required by the Development Code, 0 F-12 Private roadways which exceed one hundred fifty (150) feet in length shall be approved by the fire department having jurisdiction, and shall be extended to within one hundred fifty (150) feet of, and shall give reasonable access to all portions of the exterior walls of the first story of any building. An access road shall be provided within fifty (60) feet of all buildings if the natural grade between the access road and the building Is in excess of thirty (30) percent Where the access road can not be provided, a fire protection system shall be provided as required and approved by the fire department 0 F-13 An approved fire department lock is required on all gates If any automatic electric security gates are used, they require an approved lock switch Contact this office for lock applications, 0 0ire extinguishers are required in accordance with Uniform Fire Code Standard #101 •vi�v� VC 2 eciy 20/06c 0 F-15 Additional requirements maybe applied due to the lack of sufficient information to review Please submit building plans and declaration of use for proper application of codes 01116/1996 09M 9093563433 rEht_z rwra4A DEPARTMOT OF PUBLIC HEALTH ENVH1OMM IENI'Al HEALTH 11 MC119 its Mat! knmtNM Av~ 9 ion brnotMo. CA 92411 0100 1 (0091 904 4061 f7 320 twt "0" #"#1 0 ORtub, CA 01764 • (011391 7670 0 1$606 Chit 04* 4 Mot . CA 91312 (1M 1t431141 Q 17630 Afros SWAF►lld • RMtane CA 12331 , 1909)129 4244 tr+ 14MvsAM codm Veolof control rtevttrm 2311 toll MM 1tw • So Swerpw CA $2419.0014 6 (9091383 3200 L January 16, 1996 Parh is Maferaul Community Development Director 22795 Barton Road Grand Tortace. CA 92W3 Dear Patrtzla: 004JNTY Of 9AN t[ANAR MO II10MA!, J PHI- Nr+IROAST JR MD M J 006001 Of Public Health FAMELLA V UNNCTT RCVS MN► 01roclor Or thVilonm4nlel Heelth A.c., W FAQ 14 a106 a Ads onle I L%Alt-ln AM16 VO4, N..en.n 101610 v 0•a'v ea e.m u►p Macho tvumay, CMne MMM6 Ctin. ha. R4%* Conn 5604 OMAMIW f.n ": in,arn.e. r,..r Map.. • Vt10..d1. H rre.q. torn, 1 M•# rueu rp.nr Regarding Parolso Garden and their appl'1c;ation to operate In Outdoor Wedding and Reception Facility (File No, DU•95.0) M►. I-kilstead. the owner, will not need a health permit as long as ho or his staff does not prepare or serve food or drinks Any outside ca'erer must Novo a valid Son Bernardino County Health permit, Caterers are responsible for prc-ociral(on of food at an approved food facility, sanitary t(ansport of food items, and maintanonce of perlshabie foods at propor lornporalure (i�0°f cir above or 456F or "ow). Please call m© It you have any questions at (909) 798.8504 51nc�refy, G� JIM Nichol, REWS DWct Inspector JN*" lanai l , l I. iAMCA J HLAWet( PAAniHn W140C r ua ►�� v A�4rvM.uu�.n� rtt�r . J4R ', !',1'� }•1 F le .+ � (� 11 HAY (A 411" ATTACHMENT F -to PC Report San Bernardmo County Department of Fnvirnnmo..t�l T-T--I+U Qom..,.. . BUSINESS/COMMERCIAL VEHICLE POLICY FOR HOME OCCUPATIONS This policy has been established to assist staff in the event an HOP applicant is proposing the use of business and/or commercial vehicles as part of their business activity It is intended to reduce impacts to residential neighborhoods beyond commercial activity normally associated with residential zones Business/Commercial vehicles are defined as. I. Vehicles with commercial license plates or used for a commercial purpose, or passenger vehicles associated with HOP business, and H Vehicles that carry more than 3/4 ton and are not used for the personal daily transportation of the applicant associated with HOP business, or III. Have signs attached to vehicle associated with HOP business, or IV ALL vehicles carrying above 1 ton, associated with HOP business. The City has developed the following conditions to mitigate any impact on the surrounding neighborhood. These conditions restrict the visual impact of business/commercial vehicles on adjacent properties 1 Only one (1) business/commercial vehicle is allowed per HOP location provided it is also the applicant's personal transportation 2 The permitted business/commercial vehicle shall not be parked on the street. It shall be parked on a paved drive approach to a required garage or other permitted driveway only It is recommended that the business/commercial vehicle be parked inside the garage away from public view (Please refer to Ordinance 158 on prohibited commercial vehicles. See attached list.) 3 Required storage/parking of the business/commercial vehicle shall not preempt existing parking facilities being personal or guest parking (i e. parking a personal vehicle on the street or in guest parking space because the business/commercial velucle took the place of the personal vehicle or is parked in required parking space is not allowed). Adopted by PC as a policy guidance on September 7, 1995 vpa W Jmmr.19% c0oftWwpw1n%wpd=1fWuu iVdWw%pok7 7-5 WHEREAS, in accordance with the provisions of the California Environmental Quality Act, an Initial Study has been conducted and a Negative Declaration (E-95-10) has been prepared and is attached as Exhibit 1; and WHEREAS, the City Council held a properly noticed public hearing regarding Z-95-04 and E-95-10 on October 12, 1995; and WHEREAS, the Zoning Amendment Z-95-N proposed includes, clarification, of types f commercial vehicles prohibited in residential areas, and clear regulations regarding the parking of commercial vehicles; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, DOES HEREBY ORDAIN THAT THE ORDINANCE WILL READ AS FOLLOWS: Chapter 10.16 StoragrMddpg of Vehicles Chapter 10.16 021 Restriction of Commercial Vehicles in Front Yards, Paved Driveways and Side Yards of Residential Areas The parking and/or storage of the following commercial vehicles in the front yards, front yard paved area, driveway, or side yards when these are visible from the street shall be prohibited in all residentially zone areas: Refer to Graphic Display a) Large Commercial Trucks; above 7 feet in height, above 22 feet in length. Refer to Graphic Illustration from State Vehicle Code. b) Three or more We trucks c) Tow Trucks d) Concrete Mixer Trucks e) Flatbed Trucks 0 Tractor/Cabs Only g) Tank Vehicles (Le., water, oil, liquids) h) Big Rigs and Their Trailers . i) Farm related vehicles J) Delivery Trucks/Vans Ci.e., ice cream, materials, goods and services)* k) White (or colored) Panel or Boa Tricks (i.e., goods, produce, bread etc.).* • These two types are not considered commercial vehicles per the Slate Vehicle Code unless carrying hazardous materials. However, when used for commercial purposes State DMV requires a commercial driver's Ikense. ITEM 1#3 DU-95-02 LARRY HALSTEAD AN APPLICATION FOR DETERMINATION OF USE, TO ALLOW OUTDOOR WEDDINGS, RECEPTIONS, FAMILY REUNIONS, CLASS REUNIONS, SEMINARS, CIVIC FUNCTIONS, RELIGIOUS CEREMONIES, NATURE TOURS, ETC., IN A RESIDENTIAL (R-2) ZONE. 21894 VIVIENDA, GRAND TERRACE (These are verbatim minutes as requested by the Community Development Director). Is there a staff report Director Materassi Yes, Mr Chairman and Commissioners before the staff report, I'd like to mention the applicant requested to submit some additional material Chairman Wilson I understand the applicant has some material to distribute to the Planning Commissioners This is a Determination of Use hearing and we have no problem receiving the material The only difficulty we have is that it will most likely be impossible for us to review it If you wish us to review these materials in relation to thus action, then it might be appropriate to continue this matter If not then we will submit it for the record and use that information for later reference Please give the City Attorney the materials for review then we can proceed Mr Winkler, Assistant City Attorney I did put on the desk before the Planning Commissioners two documents which the Counsel for the applicant has requested that I submit to the Commissioners Out of courtesy I told her that I would give you these documents One is the September 28, 1995 letter which is really the application for Determination of Use and the other is the October 11, 1995 letter which is in response to certain information requested and the submission of certain information requested from the Community Development Department to complete the application If you look at the staff report, most of the substance of these letters is already quoted in the staff report itself As far as these letters are concerned, there's really nothing that's not already in your staff report There are a couple of allegations made by the attorney in legal positions also in there If you want to take a look at that I would say I would give you those (Assistant City Attorney continued reviewing documents submitted ) (Pause while Commissioners read documents submitted by Assistant City Attorney ) Chairman Wilson Can we continue with the staff report? Director Materassi The City Attorney is still reviewing the materials and will give us an opinion if we are to accept the material at this meeting or if the Planning Commission would need to continue the meeting, if the applicant requests This is not a public hearing The neighbors have not been noticed The City Attorney knows that and he is evaluating if this material is in conflict of a meeting that is not a public hearing If it is not, then we can not address it at this meeting and it could not be addressed on a continuance either There is the possibility that some of tlus material could be reviewed today 8 ; c c The zoning is R-2 Low Density Residential The surrounding areas are R-2 with exception of one parcel to the north which is an Industrial area is down the bluff All surrounding existing land use is single family You see, there is a difference between zoning and general plan designation and actual or existing land uses One is zoning and general plan uses which the City would like to have in those locations, the other is what is out there right now The general plan would like to have R-2, Low Density Residential, single family and low density multi -family What is there right now is single family units, which the City is trying to rehab and upgrade We have a rehab house right across the street on Vivienda Background The Determination of Use usually in most planning departments is done by a zoning administrator, a senior planner or planning director In Grand Terrace many of our procedures are very strict and they need to come before the Commission so you have that authority to make that determination So basically, your role here is to evaluate the subject use in comparison with other uses permitted in the district and make a determination if the subject use fits in with the other uses specifically listed Was the intent of the current code to allow this use in the residential area or not9 That is what you are asked to decide today I'd like to read a portion on page 2 Determination of Use consists of a motion of the Planning Commission finding the subject use similar or not in nature and intent to one or more uses listed in the district and whether or not a conditional use permit would be required This motion should be either in the negative or positive, include factual findings to justify the determination As listed in the text in italics the determination of use shall not be used to add any new uses to our code It is only to be used to allow processing of similar uses which are not specifically listed I don't know if that is clear to you but hopefully it will be by the tune I end the report As I mentioned, this is not a public hearing so the property owners in the 300' radius area have not been noticed Only the seven complainants who had requested to receive notice have been advised of this meeting They were told they would not necessarily be able to speak There are some examples during the last two years to illustrate Determination of Use cases submitted and approved by the Planning Commission They are all located in commercial/industrial areas and categorically exempt from environmental review They are as follows a. Drop off dry cleaners - The use listed was a full operation dry cleaners The code did not specifically say drop off so we brought it to the Planning Commission and the Commission found the project to be smuar to full scale dry cleaners You would drive through and drop clothes then they send the clothes to another facility which cleans them It's basically a dry cleaning office The dry cleaning is not done at the site Because it was at Town & Country Center we needed the Planning Commission approval The Commission determined the use is similar and less intense so it was approved It was determined that the intent of the Barton Rd Specific Plan was to allow dry cleaning facilities and because the facility doesn't include any environmental issues it did not require a CUP b Another was a telemarketing fund raising service for veterans of war It was not specifically listed in any portion of the Barton Rd Specific Plan, but the Planning I Now I'll read to you the findings The first use is "Single Family Detached" Is there any similarities with this proposed use'? No The second use is "Single Family Attached (duplexes and triplexes)" Is there any sunilanties9 No Multi -Family Dwellings (Planned Unit Developments) Are similarities with condos and townhouses? No Mobile Home Park Installation or remodel of mobile home park Are there similarities with proposed use? No Chairperson Wilson Excuse me, Patrizia, I don't think we have to go through all of the items We can take a couple of minutes to re -review the various items for the Planning Commission Director Materassi I would like to highlight the ones which have some type of question, if that is possible Chairperson Wilson- Let's skip on down past the "nos" then _ Get to the one that says "yes" Director Materassi 0 K Home Occupations, Regulates all Home Business activities which bring no customers to the house Are there similarities to Home Occupations*7 Yes There is similarities to Home Occupations because the subject is business out of the home However, it brings 250 customers to the house, whereas, our Home Occupations do not allow any customers to the house It is a sun lanty but it voids itself, by the fact that the characteristics of the use do not meet the ordinance The other use that has similar impact is the church uses Church uses are also considered to be assembly type of uses, however our code does not specifically list general assembly uses Examples of general assembly uses can be card clubs, banquet facilities, night clubs, restaurants, stadiums You can imagine if the Planning Commission finds that this use is similar to churches, therefore similar to all the other general assembly facilities it is like opening a can of worms Basically, all of these other uses would be indirectly considered permitted in the residential area Once you say one type of assembly use is similar to churches and the intent of our code is to allow churches plus all of these other assembly uses you are indirectly stating that the intent of the residential code is to allow assembly uses like restaurants, stadiums and the like, as well I want to make that clear to you I'd like to highlight to you that churches sometimes have significant impact on neighborhood) however most neighbors accept impact from church services The more accessory uses at churches, for instance, schools and other types of uses, the more complaints we will receive At this time if you check the complaint log you will see we vary rarely have complaints involving churches We have very many complaints about Home Occupations, complaints about business out of the house That is another item I want to show you how different those 11) L Director Materassi In the past when the Planning Commission found a use similar they required a CUP, however if the use proposed was of different intensity and impact the requirement could change also Even if you find the proposed use is similar to a use that now requires a CUP you could delete that CUP or you could keep it It is your determination If this use is found to be similar to churches a CUP could not be submitted right away because we have a requirement for a zoning amendment because there is a requirement for three acres minimum which is a use restriction It is not a variance item, it is a use restriction so you will need the zoning amendment in this case Chairperson Wilson Commissioner Garcia Commissioner Garcia Patrizia, if we do determine that it is a use that is accepted we are not then saying that the door is open for this to happen "as is" It will always have to come to us for determination if someone else comes with another proposal and wants to do this sort of thing, right?, it's not like setting a precedence for which projects do not need to be reviewed Chairperson Wilson Basically, what it's telling you here is that there are some permitted uses and some CUPs If you determine one of them is similar to a use requiring a CUP use then there are also other restrictions you have to look at in relation to that, but then the applicant would be required to submit an application for a CUP Director Materassi The point is if you find this use similar to churches then from now on every time there is someone who comes to the counter saying "I want to have this use in an industrial area, can I have it?", for example an assembly use like a card club Right now general assembly uses are not listed in the residential district If you find that this general assembly use is similar to churches you are considering that from now on if I have a proposal at the counter on general assembly uses I will need to consider that use permitted in the residential district, either subject to a CUP or a Site & Architecture Commissioner Garcia- But it would have to come back to us? Director Materassi Only if it is of a large scale If it is subject to a CUP or if it is a large scale item which requires a Site & Architecture with a public hearing Commissioner Garcia If anything is similar it's the church, which requires a CUP Everything else is out of the question Chairperson Wilson Are there any other questions of staff? I've got a couple Can you tell me if in any way this use is smular to a Home Occupation Director Materassi Yes, because it is a business out of the home Chairperson Wilson With home occupations there are some serious restrictions on parking requirements and you really can't run a business out of the home unless it is the person who owns the home and they are the ones running the business and they use their personal vehicles for the business facilities, non-profit corporations " The R-2 district allows public facilities The difference is the proposed project is a for -profit business run out of a home versus a public non-profit organization Churches and schools have been allowed in neighborhoods since zoning started because the neighbors accept the impact of those facilities better than they accept those of someone making a profit Commissioner Huss On public facilities, the senior center or community center, they could not hold a weddmg9 Director Materassi They could do a special event permit It could not be done every day Chairperson Wilson Commissioner Garcia Commissioner Garcia I see this as something I need a lot of input from the attorney on The way I see it, it is procedural thing It's a matter of the way everything is written Personally, I would like to see it work I understand the constraints we have I don't want to set any kind of precedent that I'm saying I want general assembly uses in residential areas That's not what I'm saying I think this use proposes very specific and individual things That's why I was asking the attorney is this something that would be a case by case issue if we did go that route under the churches? They would have to come back to us for a CUP, right? Mr Winkler Yes, it would have to come back as a CUP application Basically you are not making a decision today on a particular piece of property However, you are making a decision what would affect the entire zone and everybody that comes in in that zone could make an application based on that It would be a CUP so each tune on a case by case basis after today if you did approve the application by the applicant then each time anybody comes in it would be on a case by case basis Commissioner Garcia We're not categorizing it as a general assembly use in this case are wee Mr Winkler What staff is saying is that if you adopt the logic that because a church does this function that the same logic would also apply for similar types of functions that churches do The staff would feel restrained to again look at restaurants as CUPS even though they are not allowed, just because you can argue that that is the type of thing the church does, have dinners and things like that, or bingo Commissioner Garcia Are we saying that the proposed use is similar to one of these uses or we actually have to choose that it is Mr Winkler That it is similar in use and that it was the intent in passing the R-2 zone that this kind of use was intended even though not specifically listed Commissioner Garcia Which it probably wasn't When you write a code like this you don't think of every single possibility Mr Winkler This procedure was allowed to say just because something wasn't specifically listed if it is smular in use and the Planning Commission and Council believe it was the intent, Larry Halstead 21894 Vivienda Avenue Grand Terrace, California Thank you for the opportunity to speak I was starting to get concerned that I wasn't that I wasn't going to have that opportunity I have a few things that I want to say and I'll try to make them as brief as possible First of all, I think it is important to point out that when codes concerning zoning are developed, as one of the Planning Commissioners pointed out, there is absolutely no way to address every foreseeable situation I think that when you look at real strict definitions you might run into a problem, but there is a problem starting with real strict definitions in that a lot of these terminologies that are in the planning codes in the City of Grand Terrace have not been well defined at all Partly maybe that's because nothing has come up to trigger them I would like to say that first of all, when you are talking about Paraiso Gardens, the use that is being bypassed here is the primary use of the facility That is one of a nature sanctuary That in itself, you're not going to find anything in the codes that says where does that fall There is probably four different areas within the permitted use calling for a CUP that are listed starting with there are things that are similar with every one of them I'd like to address a few of them real briefly The public and quasi public facility It talks about non-profit It doesn't go \ into a lot of detail about that but you should know that it is very much our intention to develop this as a non-profit It already is non-profit Tins isn't something we're doing for profit This is something we do in order to support the nature sanctuary that we are trying to create there There are a lot of costs that are involved in that I think also, that when you're looking at a recreation facility, you're talking about pool houses and recreation rooms and these kinds of things A lot of those might be found at condominiums an what not If you'll check that out, you'll find that often those are use for such things as family reunions, wedding receptions, etc So yes, we have something in common this that use as well When you're lookmg at the use of the church, there are several things that I want to point out there First of all, it was stated that we want to have at least one event That is really misstating the truth We have stated that we are one of the few and only places, if you're talking about strictly weddmg facilities, that limit ourselves to only one event per day That doesn't mean by any means seven days per week, because primarily everyone wants weddings especially to be on Saturdays In fact, it has been a rare exception that it's anything more than that If you contrast that to a church you'll find that there are all kinds of different activities that a church has, including the fact that most of them have some kind of a recreation hall Weddings and receptions are something that help support those churches in being able to balance their budget and operate their facility overall We need to avoid that slippery slope argument that you possibly allow something here then next thing you know, I'm hearing a stadium lA balance its budget we have to do that too What you are going to find if we allow this to go to a CUP process is you're going to find neighbors, including two of them that have written you those letters that are sitting before you now Those are the two closest neighbors and you're going to find that not only they, but the vast majority of our neighbors really value what it is that we are trying to do there They value the development that's happening within their community, they value the fact that they see it as something that is not only just an asset to their community, but it is an improvement, it's a constant ongoing improvement because it is a beautification process There's a lot of aspects of this and supply by denying being able to go to the CUP process we don't even have a chance to get into all that, and there is a lot of that that we could really get into I think that we could really present some strong arguments as to the value of an urban nature sanctuary in our community, value the aspect that having a place for people to get together and do weddings and family reunions and this type of thing Understand this, that we don't get the people that want to go to a hotel, we don't get the people that want to go to a church We get the people that want to go to a nature sanctuary It falls under the category of garden weddings We have the opportunity to create a facility that could be the pride of Grand Terrace There's a lot of things that have happened in this city I have been here since 1956, our family has had a presence here I have seen, unfortunately, way too often, real strict definitions come in and opportunities are lost for some wonderful assets that could have happened here in the City of Grand Terrace The ones that come to mmd are ones that are gone forever You don't revisit those opportunities If I am not allowed to go forward with what it is I'm trying to do, no one else is going to come behind me. There is not going to be some millionaire who's going to buy my property out of foreclosure or whatever and say "yeh, I want to dump all this money into making it a nature sanctuary " We're talking about some real hard choices here that we have to make in terms of weighing it all out If you look at our community in general, and you look at where this property is located you will find that it's a real mixed use bag of tricks I have just about every zone that is listed in the City of Grand Terrace within about a half mile, including I have railroad tracks that abut my property, I have two pumping stations for the two water companies that are there are within just feet away from my property, I have Stater Bros Warehouse that's not even located in the City of Grand Terrace It's in the City of Colton It's half a block away I have a freeway that's half a block away We have all kinds of uses and so it's not a neat clean thmg, where we can come in a say yes, R-2 zone is everything that's happening over there It's not everything that's happening there My property is abutted by all kinds of different uses that are anything but R-2 zoned If you vote in favor of letting this go to the CUP process you don't close out any options, but you open up the option, and you open an especially unportant opportunity we have to examine it on a closer look and to see what can happen for the City of Grand Terrace I can tell you as a former vice-president of the Chamber of Commerce for this City the editor and original founder of the chamber newsletter that took it city-wide, I have nothing but the interest of the City at heart, and I always have I consider what I'm doing with the nature sanctuary, my number one interest, once again, to be my gift to this City and what I'm trying to do for this City I know of no other way to do it I'd be happy to '7 1 Director Materassi Yes, the CUP is a costly process, too Commissioner Garcia Is there any other, I meant that I would just like is there a way that the City Attorney and staff that there could be some sort of direction to try to work with the client to see if there is any other possible avenue I meant that is not extremely costly The one issue that the applicant brought up was that it is very close to a public and if he could find other means, is there some way that he might be able to work with the City so it might be considered some sort of public use if he indeed wants it to be something for the benefit to the City Director Materassi Yes, through the zoning amendment he can propose to add just the wedding use if he wants He can propose any type of uses to be added to the residential distract Commissioner Garcia No, I was thinking more in terms of working with the City Director Materassi Yes, he can propose to the City Manager and if he wants a partnership he has all the rights to do what he wants He can try to get a non-profit status from the State He could try to get the Federal Government to establish his property as a nature sanctuary I'm sure it would need to be larger area and some other conditions he would need to meet to be supported by the Federal Government He could do all those things There is no problem on any of those He can mitiate any type of negotiations for any type of use that he would like to bring in Commissioner Garcia But the best thing is for him to initiate it , not to have you work with hun or anything So it's best for hum to approach the City with some sort of proposal? Director Materassi If the Planning Commission would like to make a recommendation that staff would do something like this that's possible too Commissioner Garcia I don't know if fellow commissioners support that but I meant that if there could be some way just for staff to try to work with the applicant Director Materassi In terms of the zoning amendment it's not really very expensive for hun Because relatively, the level of mitigation measures he would need to do for a CUP, it would be almost 15 tunes or maybe 20 times more expensive than the zoning process itself The mitigation measures, like when you have a CUP, the City has the right to trigger requirements for street improvements, lighting, mitigation of noise, etc Once all those conditions are unposed those conditions in terms of price, they are 10 times higher than the cost of the CUP The cost of the CUP is $2,000 The zoning amendment is another $2,000 But the cost of improving the street and doing all the improvements there would cost much more so if he really wants to pursue that in either way he would need to get a loan or do some work to have some funds to improve that facility to the point that it would not affect the neighbors This r issue is not subject of this meeting though Chairperson Wilson I also feel it would be necessary to inform the applicant that he does have the right to appeal any decision of tlus body In clarifying the definition of "business" and/or "commercial" as it may be applicable to the Grand Terrace Municipal Code, we have determined the following According to our municipal code, specifically Section 18 06 120, a "business" may be defined as a place where commodities or services are sold or are offered for sale either by direct handling of merchandise or by agreements to furmsh them In addition, business means the same as commerce The New Merriam Webster Dictionary defines commercial as having to do with commerce, or the buying and selling of commodities and/or provision of services which may also be called "trade" Trade is further defined as one's business or work Therefore, based upon the definitions found literally in the code, as well as the dictionary, I feel that the intent is clear with regard to the definition of the "business" Mr Halstead's land use should be identified as commercial and/or as a business when using current standards and definitions Further, business is subject to a city business license/tax certificate Attachment E The following definition has been used by the Community Development Department It is based on the Uniform Building Code and planning practice It should be noticed that Cities' Zoning Codes usually do not include this type of definition, as it is the authority of Zoning Administrators, Planning and Community Development Directors to determine the intensity of a project unless otherwise specifically listed in the code GENERAL ASSEMBLY USES. Uses of property or structures for the gathering together of approximately 501 or more persons for such purposes as deliberations, education, instruction, worship, entertainment, amusement, drinking or dining or awaiting transportation These may include legislative chambers, schools, churches, stadiums, animal, passive and recreation parks, night and card clubs, theaters, bars, restaurants, bus, tram and transit stations, etc 1 While the number 50 is a firm threshold for Building and Safety, in planning projects it may vary significantly It may vary according to characteristics and intensity of the use in question. i e 100 quiet worshipers maybe compared to 25 juveniles gathering outdoors Both could be considered assembly uses in planning terms ATTACHMENT F DATE: March 25, 1966 STAFF REPORT CRA ITEM ( ) COUNCIL ITEM (x) MEETING DATE: March 28, 1996 SUBJECT: APPOINTMENT OF A NEW CITY ENGINEER FUNDING REQUIRED NO FUNDING REQUIRED X_ Last February City Engineer, Joe Kicak, went to work as the City Engineer fox- the City of Temecula. Joe had provided our - engineering services and building inspections since incorporation. His leaving would make it necessary for the City to implement its own Building and Public Works Department, and we added the Housing Department to that area to make a more effective way of handling our Rehabilitation Housing Program. We then employed Joe as our Engineer on an on -call basis. However, with the rapid growth in Temecula Joe is unable to continue in this capacity. Staff is proposing that the City hire William Addington of Addington Consulting Engineering as our City Engineer to perform the professional services needed by a City Engineer on an as -needed basis. There will be no retainer, the workload is light, we need someone that can be flexible with work hours, and his business located at 22737 Barton Road is close. One of the best endorsements for this proposal is that he comes highly recommended by Joe Kicak. Mr. Addington has more than thirty years of experience with engineering firms in the Inland Empire. He started his own consulting firm four years ago to provide services in Civil Engineering, Land Surveying and Land Planning. Attached is a draft of a contract, and a resume which lists many projects on which he has worked. His rate is $40.00 per hour and $25.00 for clerical help. Other special projects can be negotiated as the need arises. As a contract employee, it COUNCIL AGENDA ITEM #t gjB ADDINGTON CONSULTING ENGINEERING CIVIL ENGINEERING, LAND PLANNING, SURVEYING March 21, 1996 Mr Thomas Schwab, City Manager City of Grand Terrace 22795 Barton Road Grand Terrace, California 92313 Dear Mr Schwab Thank you for the opportunity to submit a proposal to provide Civil Engineering and Land Surveying services to the City of Grand Terrace I propose to serve as Contract City Engineer/Land Surveyor on a part-time basis according to your needs I envision performing the following tasks Provide consultation to the City Council, City Manager and staff in matters requiring responsible charge of a Civil Engineer or Professional Land Surveyor as required by the Business and Professions Code 6700-6799 and 8700-8806 State of California. 2. Provide project review of planned projects, including recom- mendations forconditions of approval as they relate to engineering and surveying requirements. Review reports prepared by other engineering consultants and make appropriate recommendations as required 3 Provide plan checking services for civil engineering plans and land surveying maps as required by state law 4 Provide plan checking for grading plans as required by the UBC and local ordinances 5 Provide any civil engineering plans, maps or services the City of Grand Terrace may require 22737 BARTON ROAD, SUITE 2, GRAND TERRACE, CALIFORNIA 92313 TELEPHONE (909) 825-6692 FAX (909) 825-6118 1 Resume' WILLIAM H ADDINGTON Page 1 of 2- REGISTRATION Registered Civil Engineer - California #26008 Professional Land Surveyor - California #3821 Registered Land Surveyor - Nevada #3695 EDUCATIOIG University of California, Riverside California State University, Long Beach University of California, Los Angeles Riverside Community -College- San Bernardino Valley College PROFESSIONAL ORGANIZATIONS Consulting Engineers and Land Surveyors of California, President Elect American Consulting Engineering Council - Member Budget and Finance Committee and Bylaws Committee Civil Engineers and Land Surveyors Association of Riverside and San Bernardino Counties, Past President California Land Surveyors Association, Past State Director American Society of Civil Engineers SERVICE AND CIVIC ORGANIZATIONS Past President of Rotary Club of Colton, California Past President of Chamber of Commerce, Colton, California Past Director of Arrowhead Lake Association, Lake Arrowhead, California CONTRACT CITY ENGINEER This AGREEMENT is made on , 1996 between the City of Grand Terrace a municipal corporation (hereinafter referred to as (`CITY") and WILLIAM H. ADDINGTON, P.E. referred to as (CONTRACTOR") to serve as City Engineer/Land Surveyor according to the needs of the CITY. = CONTRACTOR understands that he is responsible as a self- employed person, to report earnings to federal and state agencies for tax purposes, as well as provide his own worker's compensation. 1. Scope of Services l To provide consultation to the City Council, City Manager and staff in matters requiring responsible charge of a Civil Engineer or Professional Land Surveyor as required by the Business and Professions Code 6700-6799 and 8700-8806 of State of California. To provide project review of planned projects, including recommendations for conditions of approval as they relate to engineering and surveying requirements. Review reports prepared by other engineering consultants and make appropriate recommendations as required. To provide plan checking for grading plans as required by the UBC and local ordinances. To provide any civil engineering plans, maps or services the City of Grand Terrace may require. Special assignments as needed may be negotiated. II. Term Services of CONTRACTOR shall commence on , and the AGREEMENT shall remain in full force until written notice of termination is served by either party in accordance with the provisions of this AGREEMENT. III. Compensation As compensation for the services performed hereunder, CITY shall pay CONTRACTOR : $40.00 per hour for Engineer's fees $25.00 per hour for clerical assistance Billing should be submitted on a monthly basis. DATE March 25, 1996 STAFF REPORT CRA ITEM ( ) COUNCIL ITEM QM MEETING DATE March 28, 1996 SUBJECT RESCHEDULE CITY COUNCIL MEETING FUNDING REQUIRED NO FUNDING REQUIRED _Y The regularly scheduled City Council meeting on April 11 conflicts with the California Council of Governments conference, which will be held in Monterey on April 10-12, 1996 Council member Smgley, who is our SANBAG representative, and the City Manager, who sits on the Major Projects Task Force, have both been invited to attend this conference at SANBAG's expense Rather than canceling this meeting, staff is recommending that the April 11 meeting be moved to Monday, April 8 at 6 00 p in r STAFF RECOMMENDS THAT COUNCIL APPROVE RESCHEDULING OF THE APRIL 11 CITY COUNCIL MEETING TO MONDAY, APRIL 8, 1996 AT 6:00 P.M. TS yjm COUNCIL AG€ND�4ITEM #�j CITY OF GRAND TERRACE REQUEST TO SPEAK DATE NAME ADDRESS SUBJECT DATE. NAME C, ADDRESS. / 4v SUBJECT a CITY OF GRAND TERRACE REQUEST TO SPEAK 'J Al�,�.s/tl ass V CITY OF GRAND TERRACE REQUEST TO SPEAK DATE: �)"ce " NAME ADDRESS SUBJECT ewbLLc, cc�mn-yy,i4 CITY OF GRAND TERRACE REQUEST TO SPEAK DATE- 3 NAME ADDRESS Ko bm RAJ SUBJECT ub), c ©rory�� CITY OF GRAND TERRACE REQUEST TO SPEAK DATE 3 ?X NAME -7 � �— !-4r cjc- ADDRESS SUBJECT. ��/ � (fQogVt . 2 CITY OF GRAND TERRACE REQUEST TO SPEAK DATE: v la/_" !_l ADDRESS SUBJECT DATE NAME ADDRESS- / o SUBJECT C' CITY OF GRAND TERRACE REQUEST TO SPEAK DATE. 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