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04/25/1996FILE COPY 22795 Barton Road Grand Terrace California 92313-5295 Civic Center (909) 824-6621 a Fax (909) 783-7629 ' Fax (909) 783-2600 a� w f Byron R Matteson Mayor D i + Gene Carlstrom S Mayor Pro Tempore Herman Hilkey j Jim Smgley + Dan Buchanan Council Members Thomas J Schwab City Manager April 25, 1996 CITY OF GRAND TERRACE Regular Meetings 2nd and 4th Thursday - 6:00 p.m. Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92313-5295 I1 :: 1 Y_6 1 :;OI Y C:; 1► I ul Yh : 53 D ADO Dy: CITY COUNCIL CHAMBERS GRAND TERRACE CIVIC CENTER 22795 Barton Road APRIL 25, 1996 6.00 P M THE CITY OF GRAND TERRACE COMPLIES WITH THE AMMCAN'S WXXHDISABILIT S ACT OF 1990, IF YOU REQUIRE SPECIa ASSISTANCE TOI*A TIC]PAT.E IN"'. IUS MMWC KS,SE CALL UM CITY CLUK*S € fXC AT (909) 824-6621 AT LEAST 49 HOURS MOR T THE MEETwrx * Call to Order - * Invocation - Pastor Salim Ehas, Azure Hills Seventh-Day Adventist Church of Grand Terrace * Pledge of Allegiance - * Roll Call - AGENDA ITEMS STAFF COUNCIL RECOMMENDATIONS ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY 1 Approval of 04-09-96 Minutes Approve 2. Approval of Check Register CRA042596 ADJ0JJ N C0Afl4UN= REDEVELOPMENT AGENCY Approve CONVENE CITY COUNCIL MEETING 1 Items to Delete 2 SPECIAL PRESENTATIONS A Recycling Family of the Month - March 1996 B Proclamation - Soil and Water Stewardship Week - April 28 - May 5, 1996 C Proclamation - Infant Immumza ion Week - April 21 - 27, 1996/Toddler Immunization Month - May 1996 3 CONSENT C LEND R The following Consent Calendar items are expected to be routine and noncontroversial They will be acted upon by the Council at one time without discussion Any Council Member, Staff Member, or Citizen may request removal of an item from the Consent Calendar for discussion Approve A APProve Check Register No 042596 1 COUNCIL AGENDA 04-25-96 - PAGE 2 OF 2 J AGENDA ITEMS STAFF COUNCIL RECCOMENDATIONS ACTION B. Ratify 04-25-96, CRA Achom _ C.- "Full heading of Oidmances omAgeada J ` "'Y'�r"' F li w^ `��^1 f4 "fly k y1 s. � y r s P •- ,. ... ry y2 t .- - „, � -D. 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A� ri '4�'y� '.3 l Sx t y ;k' ORAL REPORTS A. Ciomm*eeReporta_ :. ' y - r hz r.wL s I Emer9mcroperahons. Committee " (a) Mmutes of Z-10-96, Accept Cbunalfeports` 6? `Ei7BLIC HEARIlKGS, 6.001P:M is - ^Yiw"v� t�£y S:.? 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"'5.. � � + „�'{ -^ µ f t r..a _ )t` 4 r Y• t ; i , � ' _ 1 '� �`'py,,�s.,GrandyTerraciei.V„rr•'.�"� Si ^_�"_ �,<.�,r,. w, � � a N_, t � `�; a.. _ Y _�,n, 4 -'_:,, p a. 2 > q� '^ ` ,C j �",•�C�^z �»` i a�T' � ,�'y~,.'�.r; � "'cs i'3� A ct} �a ..,,"4 -,. -t 'r _ ff .. "" a i - ^ ,. a. Y.. x _ i = ' ? 7' IINFINiSHED BUSINESS' ... None- 'S'- NE4V"BIISINESS= A. Report on Pmactrve Versus Reachve Code Enforcement ^ � Accept and. File r B. Report on Schedule of Plammng Commission Meetmgs Accept and File 9.. CLOSED SESSION None ADJOURN THE NEXT REGULAR CRAXITY COUNCIL MEETING WILL BE HELD ON MAY9;1996AT 6.00 P M. AGENDAITEM REQUESTS FOR THE 05-09-96MEETING MUST BE SUBMIT, TED IN WRnMjG TO THE CITY CLERK'S OFFICEBYNOONOS-M 96. ' PENDING C R A APPROVAL CITY OF GRAND TERRACE COMMiJNITY REDEVELOPMENT AGENCY NE NUTF.S SPECIAL MEETING - APRIL 91 1996 A special meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on April 9, 1996, 1996 at 7 00 p m { PRESENT: Byron R Matteson, Chairman Gene Carlstrom, Vice -Chairman Herman Hilkey, Agency Member Jim Smgley, Agency Member Dan Buchanan, Agency Member Thomas J Schwab, Executive Director John Donlevy, Assistant City Manager Brenda Stanfill, Secretary Patnzia Materassi, Community Development Director Bernard Simon, Finance Director Virgil Barham, Building and Safety Director ABSENT: John Harper, City Attorney Lt Kyntsis, Sheriff's Department APPROVAL OF MARCH 28, 1996 CRA MINUTES CRA-96-13 MOTION BY AGENCY MEMBER SINGLEY, SECOND BY AGENCY MEMBER BUCHANAN, CARRIED 5-0, to approve the March 28, 1996 CRA Minutes APPROVAL OF CHECK REGISTER NO, CRA040996 CRA-96-14 MOTION BY VICE-CHAIRMAN CARLSTROM, SECOND BY AGENCY MEMBER BUCHANAN, CARRIED 5-0, to approve Check Register No CRA040996 Chairman Matteson convened the Community Redevelopment Agency Meeting at705pm Chairman Matteson reconvened the Community Redevelopment Agency Meeting at746pm CLOSED SESSION - REAL ESTATE NEGOTIATIONS -11845 MT VERNON AVENUE AND 11902 PASCAL STREET Chairman Matteson announced that Community Redevelopment Agency met in Closed Session to discuss real estate negotiations - 11845 Mt Vernon Avenue and 11902 Pascal Street 0 R A AGENDA ITEM NO. a 4 s z A N 1 PAGE 1 CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY DATE: APRIL 25, 1996 OUTSTANDING DEMANDS AS OF: APRIL 1996 P11138 STATE COMPENSATION INSURANCE FUND P11153 JUDY JAMES REAL ESTATE P11157 SHALIMAR ESCROW P11161 JUDY JAMES REAL ESTATE 35660 DAN BUCHANAN 35661 CALIFORNIA ROOFING 35662 GENE CARLSTROM 35674 EASTMAN KODAK COMPANY 35675 EDEN SYSTEMS 35686 HERMAN HILKEY 35692 BYRON MATTESON 35697 N A H R O 35700 PACIFIC BELL 35701 PETTY CASH 35708 RIVERSIDE HIGHLAND WATER COMPANY 35715 COUNTY OF SAN BERNARDINO 35719 JAMES SINGLEY 35720 SOUTHERN CA EDISON COMPANY 35721 SOUTHERN CA GAS COMPANY 35722 STAPLES 35725 UNITED STATES ESCROW PENDING C R A APPROVAL CHECK REGISTER NO- 042596 WORKERS' COMPENSATION INS MARCH, 1996 19554 DEPOSIT/BID FOR HOUSE AT 22641 MIRIAM WAY 1,00000 PURCHASE HOUSE AT 12038 ARLISS DRIVE 85,633 50 DEPOSIT/BID FOR HOUSE AT 12366 MT VERNON 1,00000 STIPENDS FOR APRIL, 1996 15000 RE -ROOF PATIO AT 21815 VIVIENDA 70000 STIPENDS FOR APRIL, 1996 15000 MAINTENANCE/USAGE ON COPIER 14336 INSTALL UTILITY BILLING PROGRAM -FINANCE 3,94500 STIPENDS FOR APRIL, 1996 15000 STIPENDS FOR APRIL, 1996 15000 MEMBERSHIP FOR 1995/1996 10000 PHONE FOR REHABILITATION BUILDING 3637 REIMBURSE PETTY CASH 4255 WATER FOR REHABILITATION HOUSES 19489 UNSECURED TAXES FOR 22832 PALM AVE 15537 STIPENDS FOR APRIL, 1996 15000 ELECTRIC FOR REHABILITATION HOUSES 10457 GAS FOR REHABILITATION HOUSES 3809 OFFICE SUPPLIES 3199 CREDIT REPORT FOR REHABILITATION PROGRAM 14450 �d 'Ott } U 5 t t � 7 T 1-tu of 6ranb 01 ErrttcE SOIL. AND wATER STEWARDSHIP WEEK APRIL 28 - MAY 59 1996 Whereas, our well-being depends on the production of ample food, fiber and other products of the soil; and Whereas, the quality and quantity of these -products depends on the conservation, wise use and proper management of soil and water resources; and ' Whereas, protection of our water from pollution depends on sound conservation per; and Whereas, conservation districts provide a practical and democratic organization through which landowners take the initiative to conserve and make proper use of these resources; and Whereas, the conservation movement is carrying forward a program of soil and water conservation in cooperation with numerous partners; Now, Therefore I, Byron R. Matteson, Mayor of the City of Grand Terrace, on behalf of the City Council, in full appreciation of the value of our soil and water to the public welfare, and desiring to honor those who protect those resources, do hereby proclaim April 28th through May 5, 1996 as Soil and Water Stewardship Week. Mayor of the City of Grand Terrace and of the City Council thereof. This 25th day of April, 1996 Titu of Granb 01 Errtt cE Mk4,* t "6' AVA"rociama t1oln t "INFANT IMMUNIZATION WEEK" "M 21 - 27, 1996 "TODDLER IMMUNIZATION MONTH" MAY, 1996 WHEREAS, preventable diseases such as measles, whooping cough, rubel" and others still cwt; placing our children at risk; and WHEREAS, latest surveys uhdheate nearly 45% of children in San Bernardino County = conplaeiy immunized at 2 years of age, compared to 66%, nationally, and _ J WEEREAS, timely immw_uzaaons at 2,. 4, 6, and 12 to 15 months of age am reduce risk of disease, dnsabdnty, and death from many potentially fatal duWwod diseases, and WHEREAS, diesSmrBerna iea CountyDrpardnart of Publia Eealte has joined with die Cerrtehs for Disease Control and Prevendon in rwdung for a!goat of -?O% of two-yeror olds having up-tadate immu� by the year 2000; and` . X _ r } . fi ' � - ' ` i W vnprove d inun neruaron rates can lead to signifaamt redixtiow in health awe costs through the prevention ofdisease and corresponding haptalrzcttions; and WBERSAX the human costs associated with the disease; dhsabday, and death of our children is tragic beyond measured and WBEREAS, community support & essential to umprovtng immu nizationr rotes; and WHEREAS, a local aaahtion, the AU lGds Count Immunization Advisory Comnuttee, made up of service organizations, health cue prowders, and concerned atizens haslouned with the San Bernardino County Department of Public Health to increase numbers of up-to-date nmmumzations in our county's two-year olds, NOW, THEREFORE I, BYRON R. MATPESON, Mayor of the City of Grand Terrace; on behalf of the Gty Council, do hereby proclaim the week of April 21-27, 1996 as "Infant bnmunizaton Week" and the month of May as "Toddler bnmunizadon. Month" and urge all businesses, government agencies, community based organizations, and service groups to spread the immunization message throughout their communities and encourage public and private health care providers, parents, and duldren's caregivers in San Bernar& w County to become partners in the health of duldren by ensuring early and on time hmmuntzauon against preventable duldhood diseases Mayor of the Gsy of Grid Terrace and of the 01y Council thereof This 25th day of April, 1996 PAGE 1 r CITY OF GRAND TERRACE r PENDING CITY COUNCIL APPROVAL DATE: APRIL 25, 1996 CHECK REGISTER NO: 042596 OUTSTANDING DEMANDS AS OF: APRIL 25, 1996 CHECK NO. VENDOR DESCRIPTION AMOUNT P11138 STATE COMPENSATION INS FUND WORKERS' COMPENSATION INS FOR MARCH, 1996 1,372 00 P11139 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 4/4/96 23783 P11140 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 4/4/96 15585 P11141 COMCAST CABLEVISION CASH PAYMENTS FOR 4/4/96 4965 P11142 STANDARD INSURANCE COMPANY DISABILITY INSURANCE OF APRIL, 1996 80100 P11143 RICHARD ROLLINS OPEN/CLOSE TERRACE HILLS PARK, MARCH, 1996 21500 P11144 CATALINA VARELA BIRTHDAY BONUS 5000 P11146 COUNTY OF SAN BERNARDINO DONATION FOR EXPLORER SCOUTS 20000 P11147 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 4/9/96 64063 P11148 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 4/9/96 629 P11149 COMCAST CABLEVISION CASH PAYMENTS FOR 4/9/96 22046 PI1150 SO CA ASSOCIATED GOVERNMENTS MEMBERSHIP FOR 1995/1996 84300 n P11151 1P11152 AMY CHRISTENSEN PAYROLL, REPLACE VOID CHECK 44385 O SHILOH GRANILLO PAYROLL, REPLACE VOID CHECK 9303 C Z P11154 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 4/11/96 32409 n P11155 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 4/11/96 9904 a P11156 COMCAST CABLEVISION CASH PAYMENTS FOR 4/11/96 12937 P11158 PEBSCO DEFERRED COMPENSATION FOR FEB 1996 7,187 87 P11159 PEBSCO DEFERRED COMPENSATION FOR MARCH, 1996 7,945 72 P11160 BANK OF AMERICA BALANCE FOR FICA, 1 ST QUARTER, 1996 861 P11162 PERS RETIREMENT FOR PAYROLL ENDING 4/5/96 5,66338 P11163 SOUTHERN CA EDISON COMPANY CASH PAYMENTS FOR 4/15/96 29165 P11164 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 4/15/96 23493 rim PAGE 3 CITY OF GRAND TERRACE DATE: APRIL 25. 1996 OUTSTANDING DEMANDS AS OF: CHECK NO VENDOR 35680 LEEANN GARCIA 35681 CITY OF GRAND TERRACE 35682 H P FARBER & COMPANY 35683 HARPER & BURNS 35684 WILLIAM HAYWARD 35685 HEWLETT PACKARD 35686 HERMAN HILKEY 35687 HONDA OF REDLANDS 35688 MOIRE HUSS 35689 HYDRO-SCAPE PRODUCTS 35690 INLAND EMPIRE MANAGERS ASSOCIATION 35691 INTERSTATE BRANDS CORPORATION 35692 BYRON MATTESON 35693 METLIFE 35694 METROPOLITIAN LIFE INSURANCE 35695 MISCO 35696 RAY MUNSON 35698 SHARON OGDEN 35699 ORIENTAL TRADING COMPANY 35700 PACIFIC BELL 35701 PETTY CASH 35702 KATHY PIERSON 35703 FRANCINE PRETO 35704 R & T SPECIALTIES 35705 ADRIAN REYNOSA CHECK REGISTER NO 042596 APRIL 25, 1996 PLANNING COMMISSION MEETING, APRIL, 1996 10000 CHILD CARE, EMPLOYEES FOR APRIL, 1996 1,016 48 PROGRAM SUPPLIES FOR CHILD CARE 2607 LEGAL SERVICES FOR MARCH, 1996 4,302 50 INSTRUCTOR, KARATE/TODDLERATE 1,41120 MEMORY UPGRADE ON PRINTER 36420 STIPENDS FOR APRIL, 1996 30000 WHEEL FOR POWER MOWER 4453 PLANNING COMMISSION MEETING, APRIL, 1996 10000 IRRIGATION SUPPLIES FOR PARKS 12679 MEMBERSHIP FOR 1995/1996 2000 BAKERY GOODS FOR CHILD CARE 12471 STIPENDS FOR APRIL, 1996 30000 LIFE INSURANCE FOR MAY, 1996 29095 LIFE INSURANCE FOR MAY, 1996 55250 CPU CADDIES 28360 PLANNING COMMISSION MEETING FOR APRIL, 1996 10000 REFUND, RECREATION PROGRAM 500 PROGRAM SUPPLIES FOR CHILD CARE 10080 PHONES FOR CITY OWNED FACILITIES 38560 RIEMBURSE GENERAL PETTY CASH -FINANCE DEPARTMENT 14294 INSTRUCTOR, TINY TUMBLERS/GYMNASTICS 65200 REFUND, USE OF PARK TABLE 1000 PROGRAM SUPPLIES FOR D A R E PROGRAM 42151 SCOREKEEPER FOR SLO-PITCH SOFTBALL 9100 PAGE 5 CITY OF GRAND TERRACE DATE: APRIL 25, 1996 CHECK REGISTER NO: 042596 OUTSTANDING DEMANDS AS OF: APRIL 25.1996 . W. . • 9a. 35732 WILBERS 35733 C G WILSON CONSTRUCTION 35734 DOUG WILSON 35735 YOSEMITE WATERS PARTS FOR MAINTENANCE EQUIPMENT CONNECT WATER HEATER AT SENIOR CENTER PLANNING COMMISSION MEETING, APRIL, 1996 BOTTLED WATER FOR CITY OWNED FACILITIES TOTAL' I CERTIFY THAT TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED CHECKS FOR PAYMENT OF THE CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY BERNARD SIMON FINANCE DIRECTOR 4201 2,38700 10000 47.60 135,182 90 PENDING CITY COUNCIL APPROVAL CITY OF GRAND TERRACE � 1 u 1 I►l 11 SPECIAL COUNCIL MEETING - APRIL 9, 1996 A special meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on April 9, 1996 at 7 00 p in PRESENT: Byron R Matteson, Mayor Gene Carlstrom, Mayor Pro Tem. Herman Hilkey, Councilmember Jim Singley, Councilmember Dan Buchanan, Councilmember Thomas J Schwab, City Manager John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Patnzia Materassi, Community Development Director Bernard Simon, Finance Director Virgil Barham, Building and Safety Director ABSENT: John Harper, City Attorney Lt Greg Kyntsis, Sheriff s Department The meeting was opened with invocation by Councilman Dan Buchanan, followed by the Pledge of Allegiance led by Councilman Jim Smgley Mayor Matteson convened City Council meeting at 7 00 P M Mayor Matteson reconvened City Council meeting at 7 05 P M CONSENT CALENDAR CC-96-28 MOTION BY MAYOR PRO TEM CARLSTROM, SECOND BY COUNCELMEMBER SINGLEY, CARRIED 5-0, to approve the Consent Calendar ORAL REPORTS A Approve Check Register No 040996 B Ratify 04/09/96 CRA Action C Waive Full Reading of Ordinances on Agenda D Approve 03/28/96 Minutes E Temporary Sign Regulations Status Report/Sign code Enforcement cour�caaa€nDa rrWs�D SI t S ! f e r Council Minutes 04/09/96 Page 3 higher and through the efforts of staff pointing out that there were incorrect allocations of expenses to the City of Grand Terrace was brought down to what it is now There are still some issues that are on the table There is still a tremendous concern on our part over historical accounting and accountability for money that has been paid that should be a part of Colton's wastewater enterprise fund that they have not in our estimation adequately accounted for It was indicated that Grand Terrace supports their staff s recommendation for this rate increase and that their staff has done a adequate job in preparing the recommendation The process needs to move forward They need to (� start generating additional revenue so that they can pay for the expenses that are necessary to comply with the title 22 report and the cease and desist order that they are out from under at this moment. He is unsure what the ultimate effect will be on Grand Terrace's rate payers and stated that we may be looking at a couple of dollars a month increase from the current rates Mayor Matteson, stated that he reviewed the proposal with the City Manager and felt that staff did a excellent job and expressed his concern with the franchise fee that they are charging us Councilmember Buchanan, stated that there are a couple of issues that they are working on Mayor Pro Tem Carlstrom, reported that Dortha Cooley passed away this past Monday and expressed his sympathy Councilmember Sinalev, reported that he attended the SANBAG meeting and stated that they are searching for a new Executive Director Councilmember Hilkey, stated that he attended the League of California Cities meeting in Burbank and stated that they are reviewing legislation on various issues going before the State Senate Assembly, and they have asked the cities to send a representative to take a position on this legislation He reported on the various issues that they discussed He also reported that he will be attending the SCAG meeting on Thursday Mayor Matteson, stated that he received a lot of complaints regarding the broadcasting Of the last council meeting, and stated that the City Manager has corrected the problem He also stated that at the last meeting Council voted to allow the Planning Commission to meet once a month and expressed his concern that one meeting a month may not be adequate and problems might anse He requested staff to agendize this item for the next scheduled council meeting NEW BUSINESS 8A Sewer Service Norton Younglove Fire Station and Community Center Assistant City Manager Donlevy, stated that the County of Riverside contacted the City requesting permission to receive sewer service to the soon to be constructed Norton Younglove Fire Station and Community Center located on Center Street in Highgrove. He emphasized to the County of Riverside that it is v STAFF REPORT CRA ITEM O COUNCIL ITEM () Community Development Department MEETING DATE APRIL 25, 1996 FUNDING REQUIRED X NO FUNDING REQUIRED SUBJECT Local Government Commission "Putting our Communities Back on their Feet Working Together for Livability" Conference in San Francisco RECOMMENDATION Council Authorize Community Development Director to attend the Local Government Commission conference April 26-27, 1996 The Local Government Commission is holding a conference entitled " Putting our Communities Back on their Feet. Working Together for Livability" in San Francisco April 26-27, 1996 This conference will address issues of particular interest and benefit to the General Plan Task Force, staff and the City of Grand Terrace in the development process of the General Plan update in progress Community Development Director is requesting authorization to attend Sufficient funds are available In the travel and meeting account c \office\wpwin\wpdocs\piammng\cc\locgov 1 22795 Barton Road • Grand Terrace, California 92313-52$M LA ®A rrM E PUTTING OUR COMMUNITIES BACK ON THEIR FEET WORKING TOGETHER FOR LIVABILITY Third Annual Conference Presented by the Local Government Comnussion/Center For Livable Communities April 26-27, 1996 • Sheraton Palace Hotel, San Francisco — Draft Agenda, 4/15/96 — * = invited • = confirmed RepresentativefMA = still working with groups to identify appropriate speaker Thursday. April 25th 6 00-9 00 pm Conference Pre -Registration Regency Foyer Pre -Conference Afternoon Tours 12 00-5 00 pm 1) San Rafael Affordable Housing • Greenbelt Alliance 12 00-6 00 pm 2) Mountain View Market Rate Infill Housing • Greenbelt Alliance 1 30-5 30 pm 3) West Berkeley Planning Area • Urban Ecology 12 30-5 30 pm 4) San Jose Transit -Oriented Development • City of San Jose Planning Department 7 30-9 30 pm Pre -Conference Evening Sessions Twin Peaks No A) Making Great Community Places • Michael Freedman, Principal, Freedman, Tung & Bottomley Twin Peaks So B) The Ahwahnee Principles at Work. The SCAG Livable Places Project • Rick Cole, Center for Livable Communities, former Mayor of Pasadena, California Mendocino C) An Introduction to Shopping Center Development Moderator • Doug Wiele, Principal, Douglas Thomas Properties, Inc, Western States Chairman for Gov't Relations, Int'1 Council of Shopping Centers • Michael Joseph, Merriman Mortgage Partners • Dave Johnson, Partner, Johnson Lyman Architects • David Zylstra, Store Development Director, No California Division, Safeway, Inc • Robert Rodde, General Partner, Rodde McNelhs Fnday. April 26th 7 30-9 00 am Conference Registration Regency Foyer 7 30-9 00 am Continental Breakfast (hosted by the Sheraton Palace Hotel) Gold Room Exhibits 9 00-9 30 am Introductions and Welcome Grand Ballroom • Supervisor Julie Fulkerson, Humboldt County, Chair, Local Government Commission • Mayor John Longville, City of Rialto, Board Member, Local Government Commission • Doug Wheeler, Secretary for Resources, California Resources Agency 9 30-9 50 am What Is a Livable Community9 • Mayor Leslie Durgin, City of Boulder t Pacific Heights 4) Working Together for Crime Prevention Moderator • Councilmember Tom Butt, City of Richmond • Judy Corbett, Executive Director, LGC/Center for Livable Communities • Susan Richards, President, Churchill International, Inc , Houston, Texas Telegraph Hill 5) Working Together in Small Towns/More Rural Areas Moderator TB • Dan'l Markham, Executive Director, Willapa Alliance, South Bend, Washington • Councilmember Larry Phillips, King County, Washington • Amber Cole, Community Development Specialist, Livable Oregon 5 00 pm "No -Host" Cocktails in Exhibit Room Gold Room Optional Evening Activities 7 30 pm "Box City" Planning Game Ralston Room • Karen Schauber, CUBE 8 00 pm On -Line Planning Resources on the Internet and World Wide Web Off -Site Location • Kevin Wolf, Kevin Wolf and Associates 370 3rd Street • Bill Leland, Executive Director, Global Action Information Network Saturday, April 27th 7 30-8 30 am Conference Registration Regency Foyer 7 30-8 30 am Continental Breakfast/Exhibits Gold Room 8 30-10 10 Panel- Why Developers Build What They Build Grand Ballroom Moderator • Carl Guardino, Government Relations, Hewlett Packard Co • Robert Freed, Vice President of Finance, Kaufman & Broad • Rick Holt, Principal, Holt & Haugh, Oregon • Dan Cort, President/CEO, San Joaquin Realty/Cort Companies, Stockton, California • Jim Leach, President, Wonderland Hill Development Co , Boulder, Colorado • Lynette Lee, East Bay Asian Local Development Corporation, Oakland, California 10 10-10 30 Break Sunset Court 10 30-12 00 Break -Out Sessions- New Approaches to Building Livable Communities Twin Peaks So 1) Creating Livable Communities with Limited Resources Moderator • Marianna Leuschel, Environmental Task Force, ULI • Phil Whitmore, Tri-Met, Portland, Oregon • Michael Corbett, Principal, Town Planners, California • William Delvac, Principal, Historic Resources Group, California Telegraph Hill 2) Givings and Takings The Role of Local Government Moderator • Larry Orman, Senior Associate, Greenbelt Alliance • Councilmember Jerry Harmon, City of Escondido, California • Marc Mihaly, Principal, Shute, Mihaly and Weinberger • Margaret Moore Sohagi, Partner, Freilich, Kaufman, Fox & Sohagi 2 30-2 45 pm Break Sunset Court 2 45-4 15 pm Break -Outs — Increasing Lifestyle Options and Community Support Pacific Heights 1) Creating Transportation Alternatives Moderator • Councilmember Laura Pearson, City of Riverside • Don Dockray, Coordinator, Model Codes & Standards, Southern California Gas Co • Gail Hendrickson, Associate Director, Electric Transportation Coalition • Linda Peters, Chair, Washington County Board of Commissioners, Oregon • Peter Albert, Associate Planner, Planning Dept, City/County of San Francisco Telegraph Hill 2) Through a Child's Eye- Involving Children in Planning and Visioning Moderator • Supervisor Charles Peterson, Mendocino County • Vice Mayor Midge Zupanic-Skaggs, City of Rialto, California • Karen Schauber, CUBE • Kathleen Moloney, Regional Rail Program, City of Portland Twin Peaks No 3) Creating Alternative Housing Choices to Meet Diverse Needs Moderator • Linda Wheaton Elmallah, Division of Housing Policy Development, Dept of Housing and Community Development • Rick Williams, Principal, Van Meter, Williams & Pollack • Patrick Kennedy, Owner/President, Panoramic Interests • Ray Kaliski, Broker, Lofts Unlirruted Twin Peaks So 4) Creating Successful High -Density Development Moderator TBA • Dan Solomon, Solomon Architecture & Urban Design • Mike Pyatok, Principal, Pyatok and Associates • Daniel Hernandez, Executive Director, Mission Housing Presidio 5) Lender's Role Tools to Increase Housing & Transportation Choices Moderator • Jean Driscoll, Financial Consultant • Dr David Goldstein, Senior Scientist, Natural Resources Defense Council • Erleigh Tillmon, Account Executive, Housing Impact Division, Fannie Mae * Representative, Bank of America 4 15-5 15 pm Wrap -Up — Moving Toward the Future The Art of the Possible Gold Room Keynote Speaker• • Mayor Dan Kemmis, City of Missoula, Montana Conference Conclusions 6 00/6 30 pm Optional Outings Sunday, Apn128th Post -Conference Walking Tour of San Francisco • Paul Okamoto, Urban Ecology and others J EMERGENCY OPERATIONS COMMITTEE CITY OF GRAND TERRACE !RECEIVED February 20,1996 CITY CLERK'S DEPT ArIINMS, CALL TO ORDER: The meeting was called to order by Charrman Gary Eldndge at 7 07 p m. APPROVAL OF 1 IUM: Mimrtes of the January 16,1996 meeting were approved with two corrections, f 1 .3 A;_ ., Gary Eldndge, Vic Pfenmghausea, Michelle Devoux, Eileen dodder, Darla Wertz, and Tire Hodder GUESTS PRESENT: John Donlevy COUNCIL. LIAISON REPORT: John reported the OASIS satellite computer system should be available on or about April 1 st. More detailed information will be forthcommg. 2 Negotiations are underway to secure 100 parrs for the Public Awareness Program. 3 John proposed submitting a request to move $400 00 from the emergency rations line item in the budget to emergency communications equipment The money would be used to purchase a Kenwood 220 mHz transceiver and replacement batteries for handheld transceivers. Iohn so moved, Vic seconded, and the motion unanimously passed 4 The April disaster response exercise planning has been initiated EQUIPMENT/FACHM REPORT: The handheld transceiver that was retrofitted by "The Solder Joint" has been mailed but not yet received. COUNCIL AGENDA ITEM #� �a Commumty Development Department STAFFREPORT CRA ITEM () COUNCIL ITEM (X) MEETING DATE APRIL 25, 1996 FUNDING REQUIRED NO FUNDING REQUIRED X SUBJECT Proactive Versus Reactive Code Enforcement RECOMMENDATION Accept and file this report BACKGROUND The Grand Terrace City Council requested that staff prepare an overall status report regarding the nuisance abatement ordinance and enforcement procedures related to this ordinance Specifically, staff was directed to determine what code enforcement procedures are practiced proactively versus those acted upon on in reaction to citizen complaints The Grand Terrace Planning Commission also expressed to have general information regarding code enforcement procedures presented to them In response to this request, a Code Enforcement Workshop was held on November 16, 1995, with a follow-up Workshop taking place at the Planning Commission's regular March 7, 1996 meeting The Community Development Director, Associate Planner, Assistant City Manager, Director of Building, Safety and Public Works, as well as the Community Services Officer were available at the latter meeting for questions from the Commissioners Please refer to Attachment A for report to the PC and related meeting minutes DISCUSSION Code Enforcement Phdosonhv. The philosophy related to code enforcement for the City of Grand Terrace is currently as follows ► Minimize the need for police action and maximize cooperation ► Encourage neighbors to communicate with each other to resolve issues ► Attempt to make personal or phone contact first during code enforcement ► Site inspection(s) are performed whenever it is applicable and as many times as necessary ► Effective abatement procedures shall be pursued once all other steps have failed ► Code Enforcement has the same priority as other items handled by different departments, but cases are prioritized according to the seventy of the case Genera! Code Enforcement Procedures. Most code enforcement is activated by citizen complaint, and is pursued via a courtesy/fnendly process Please note 22795 Barton Road • Grand Terrace, California 92313--tWft? 1A bA mm # BA k ,x San Bernardino County a) Animal Control b) Mobile Home Permits c) Pools d) Weeds/Other complaints e) San Bernardino County Sheriff's a) Animal Abuse, Animal Noise b) Mobile Home Permits c) Green pools d) Weeds/Vector Control e) Proactive code enforcement 72 hour & commercial vehicle ordinance 158/Crunmal Activity (800)472-5609 387-3047 387-4608 387-3043 824-0680 It is important to realize that often tunes, the division of duties is not definitive, as one case may involve several aspects pertaining to different departments In that event, all applicable departments work on a cooperative basis TyAes Qf ode Enforcement Pursued Proactively. Currently, several types of code violations are actively pursued on a proactive basis per City policy These mclude • Sign Code violations (specifically, temporary signs such as banners, A -frame or menu signs, balloons and painted vehicle signs) • Commercial Vehicle Parking violations • 72 Hour Parking violations • Public Health & Safety violations which may entail * drug houses * crimes involving children * green pools * fire hazards, and * parking hazards (blocking view of drivers, etc ) Temporary Sign Code Egforcement Update Report was submitted to City Council at their last meeting ('ommercial Vehicle172 Hour Parking Pohcv Update. The 72 hour parking policy is currently being proactively enforced by the Grand Terrace Citizen's Patrol Citizen Patrol is performing ongomg site inspections Vehicles found in violation and that are not found in compliance after the specified period of time are ticketed by the San Bernardino County Shenfi s Department Please notice that the intent here is to eliminate vehicles stored or abandoned on the streets, not to restrict street parking Therefore, should a velucle in danger of being parked for more than 72 hours be moved around the block and parked for another 72 hours, there is no violation to be accounted for The commercial vehicle policy will be proactively enforced by the Citizen Patrol beginning on April 26, 1996 This fact has been dissemmated in the City newsletter several tunes and through letters to property owners with commercial vehicles as noted in the survey Thus far, only two complaints were filed, and one intent for request for an exemption Other Types Qf Vtolattons. Other than Public Health and Safety issues and the types of violations mentioned above, City staff does not normally pursue other types of violations of a lesser urgent nature In keeping with the City's code enforcement philosophy, every attempt is made to allow citizens to resolve their own differences and to maximize cooperation between neighbors, the community and the City Cases are most often resolved on this interpersonal level In fact, no public hearings were held 3 J AGENDA RECAP Community Development Department THE REGULAR MEETING OF THE PLANNING COMMISSION OF THE CITY OF GRAND TERRACE WAS HELD ON DATE: March 7, 1996 PLACE: Council Chambers, Grand Terrace Civic Center 22795 Barton Road, Grand Terrace, CA TIME: 7 00 p m PRESENT: Jimmy Sims, Chairperson Matthew Addington, Commissioner LeeAnn Garcia, Commissioner Moue Huss, Commissioner Ray Munson, Commissioner Fran Van Gelder, Commissioner Doug Wilson, Vice Chairperson Patnzia Materassi, Community Development Director Larry Mamez, Associate Planner Hally Cappiello, Associate Planner Pat Peterson, Community Development Department Secretary John W Donlevy Jr , Assistant City Manager Virgil Barham, Building & Safety/Pubhc Works Director Tonya Nelson, Community Services Officer * Information to Planning Commission • Director Materassi advised the Planning Commission that the regularly scheduled meeting in July falls on the July 4th holiday She suggested and the Planning Commission reached consensus that the date of the meeting should be advanced to Tuesday, July 2, 1996 • Director Materassi said a new building to house a large pool supply company is being proposed for Mr Coffin's property on Commerce Way between the skating rmk and Johnstone Supply 1 22795 Barton Road • Grand Terrace, California 92313-5295 • (909) 824-6621 ♦ T►T ♦ !`ITTI♦ TT IkTT :. " � 41,1 W _I : r or. 1. MINUTES ACTION: Planning Commission Meeting minutes of February 1, 1996 Approved. 5-0-2-0. Chairperson Sims and Commissioner abstained 2. CODE ENFORCEMENT PRESENTATION - PART 2 Overview of code enforcement process by Associate Planner, Hally Cappiello. Virgil Barham, Building and Safety/Pubhc Works Director explained how his department is involved in the code enforcement process. Tonya Nelson, Community Services Officer explained the role of Citizen Patrol and the Sheriff's Department in enforcement of the 72 hour parking ordinance and commercial parking in residential districts. Assistant City Manager, John Donlevy, explained the process residents will follow to contest the parking citations. APPLICANT: Community Development Department LOCATION: City-wide ACTION. Accepted and filed report for infornwtional purposes. 7-0-0- 0. 3. PROPOSED MONUMENT SIGN AT TERRACE TOWN CENTER ASSOCIATED WITH THE GRAND TERRACE REDEVELOPMENT AGENCY (CRA) SIGN SUBSIDY PROGRAM. APPLICANT: Community Development Department LOCATION: 22545 Barton Road, Grand Terrace ACTION. Monument sign design concept reviewed Support of design concept and approval of height variation denied. 7-0-&0. Staff was asked to bring this project back with alternatives and to limit the height to 81. 4. PROPOSED AMENDMENT TO THE ZONING CODE AND BARTON ROAD COMMERCIAL CORRIDOR SPECIFIC PLAN TO ALLOW ESTABLISHMENT OF BUSINESS AND TRADE SCHOOLS WITH CERTAIN RESTRICTIONS ON THEIR SIZE AND INTENSITY. Community Development Department , MEMORANDUM. N >� v n h TO: Planning Commission FROM: Community Development Department DATE: March 7, 1996 SUBJECT: Code Enforcement Presentation - Part 2 RECOMMENDATION: Accept and file this report for informational purposes 44444444444444444444444444444444440 BACKGROUND: The Grand Terrace City Council requested that staff prepare an overview/status report regarding the nuisance abatement ordinance and enforcement procedures related to this ordinance Specifically, staff was directed to determine what code enforcement procedures were practiced proactively versus those acted upon on a complaint basis The Grand Terrace Planning Commission also expressed a desire have general procedural information and who is responsible for what regarding code enforcement to be presented to them. Subsequently, at its regular meeting date ofNovember 16,1995, a Code Enforcement Workshop was held for this purpose The Community Development Director, Planning Inter, Assistant City Manager and Director of Building, Safety and Public Works attended and presented this Workshop Information presented at this Code Enforcement Workshop included departmental division of duties, and overview of the step-by-step process of dealing initially with a citizen complaint, subsequent code enforcement actions taken and the various alteratives available to bring a case to closure (please refer to Attachment A for a summary of this workshop) Statistical data regarding the number of 22795 Barton Road - Grand Terrace, California 92313-5295 - C violator Three of the six violators, as noted above, are located in the same commercial center and are currently obtaining new signs The remaining two violators are repeat offenders All other cases have been cleared Perhaps more important, however, is the education process and positive exchange that has taken place between the Community Development Department and local business owners Although some businesses continue to violate municipal code, the majority have come into compliance and have developed an understanding of the intent of the code, i e , control and nonproliferation of "A" frame signs has been successful Commercial Vehicl&72 Hour Parking Policy: According to the Community Service Officer, Tonya Nelson, the commercial vehicle policy is currently being proactively enforced by the Grand Terrace Citizen Patrol Citizen Patrol is in the process of performing site inspections to reveal suspect vehicles Vehicles found to be in violation have warnings placed on them Should they not do not come into compliance within the specified period of time, San Bernardino County Sheriffs Deputies ticket the vehicle In addition, Sheriffs Deputies also ticket those vehicles in violation of the 72 hour parking ordinance She will be available at the meeting to answer any questions Other Items Proactively Enforced: Currently, code enforcement in general is activated from citizen complaint However, staff does actively pursue those violations deemed to be a threat to the public's health and safety, such as ► drug houses ► crimes involving children ► green pools ► fire hazards ► parking hazards (blocking view of drivers, etc ) & ► signs Please refer to Attachment A for further information Pursuant to city policy, staff does not normally pursue other, less urgent violations Every attempt is made to allow citizens to resolve their differences on their own without city intervention in order to maximize cooperation between community members It is often the case that problems are solved at this interpersonal level When this does not occur, staff attempts to resolve the issues on a courtesy basis, e g telephone calls and courtesy letter It is only once these methods are exhausted that more formal code enforcement is required Fortunately, 90% of code enforcement cases are settled before formal action is necessary Policies Regarding Disclosure of Complainants: 3 GRAND TERRACE PLANNING COMMISSION MINUTES OF REGULAR MEETING NOVEMBER 1691995 The regular meeting of the Grand Ten -ace Planning Comnussion was called to order at the Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California on November 16,1995 at �} 7 00 p m by Vice -Chairperson, Doug Wilson. PRESENT: Doug Wilson, Vice -Chairperson Matthew Addington, Commissioner LeeAnn Garcia, Commissioner Moira Huss, Commissioner Ray Munson, Commissioner Fran Van Gelder, Commissioner Patrina Materassi, Community Development Director John W Donlevy, Jr, Assistant City Manager Virgil Barham, Director, Building/Safety and Public Works Maria Muett, Senior Planner Hally Cappiello, Planning Intern Pat Peterson, Planning Secretary ABSENT: Jimmy W Sims, Chairperson Information/comments from staff • Overview of code enforcement procedures within the City, by Hally Cappiello. P. Number of cases since 1992-2,170 total complaints received 564 cases cleared per year average ► Division of duties (areas of responsibility for each department. Community Development, Community Services and Bml(ing/Safety & Public Works) Complaints are all received and logged initially in the Community Development Department then referred to other City departments as appropriate Building/Safety Dept handles building code violations Community Development Dept handles zoning and home occupation violations Community Services Dept handles private property maintenance and public right of way issues Commuruty Development Department " REPORT r � CRA n-F-m O COUNCIL ITEM (x) MEETING DATE APRIL 25, 1996 FUNDING REQUIRED NO FUNDING REQUIRED SUBJECT Schedule of Planning Commission Meetings RECOMMENDATION Accept and file this report BACKGROUND/DISCUSSION. Community Development Services Over the last four years, the Plannmg Department has grown significantly, from simply processing current planning projects to a Community Development Department with various functions/ divisions While we continue processing current planning projects, these now represent only approximately one half of our total work load The other half consists of Code Enforcement, Transportation Planning including implementation of the Pedestnan/Bicycle Lane Grant, Measure I CIP, and AB2766 Air Quality Applications to name a few, Advanced Planning including the update of the General Plan in-house, and Economic Development (Please refer to Attachment A for summary of services provided by the CDD ) ONE MEETING PER MONTH REQUESTED FOR MORE DEPARTMENT EFFICIENCY The Current Planning case load has increased from 181 cases in 1994 to 246 cases in 1995 Out of those 246 cases processed in 1995, 44 required a Public Hearing with the Planning Commission (Commission) Deducting 5 cases which were non -development related, and 14 environmental evaluation cases which refer to the same development cases requiring a Public Heanng(PH), the Commission reviewed 24 cases This represents 10% of our current planning case load While the percentage of Commission's reviewed cases in relation to the Department's overall cases has decreased as the services diversify, in absolute number the cases have increased back to the same number of cases reviewed by the Commission in 1991. The following illustrates some of the projects included in the current planning case load In 1995, we did not have construction of new buildings, however, we had several commercial remodels, such as Pure Design, Blue Mountain Coffee House, Grand Terrace Dry Cleaning, Dr Choo D D S , at Palm/Barton Rd, BFI new recycling facility, etc We also had many residential and church remodels, including large room additions, new garages and a large new house Case load also included major projects resulting from code enforcement and/or City Council initiative such as the Commercial Vehicle Ordinance, Wilden Pump parking lot and Adult Entertainment Ordinance In addition, we had approximately 78 preliminaries including a recording studio on Michigan, Mr Kidd back-up generator at top of Blue Mt, GTI Market produce market, Beauty Shop at Constance Nissenson's residence, Harry Roussos' 3 22795 Barton Road • Grand Terrace, California 923100JjN=A j' j EM # a 0 take a little more time The Planning Commission has no problems with it We consider this alternative more efficient than doubling efforts when it is not necessary to accomplish the same amount of work In the event the City Council really feels the new schedule is not acceptable on a permanent basis, we request that it be considered on a temporary basis - a 6 month period so quality of services will not suffer. tr No requests for extended budged Total monthly commissioners income is proposed to stay the same, whether or not the Commission has one or two meetings per month (two may be held in the event a special workshop or meeting is necessary) In the event the only monthly meeting is canceled, there will be no stipends Longer Workshop Discussions to Facilitate Better Interaction. As briefly summarized in the Agenda Recap of last Commission meeting of April 4, 1996, it was agreed that in order to compensate for one less meeting, Workshops will be extended to 45 minutes, the location will be moved to a more informal setting in order to focus the discussion on a project or issue under development New format workshops would allow the Commission to have more input earlier in the process General Plan Task Force and City Council members may be invited to participate depending on the significance of the issue RECOMMENDATION. Staff recommends City Council to maintain Planning Commission schedule change to one meeting per month Attach CDD Services PM he c \office\wpwm\wpdocs\plannmg\misc\pcmtgs 496 i